Loading...
HomeMy WebLinkAbout11/7/1979WEDNESDAY, NOVEMBER 7, 1979 THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER .COUNTY, FLORIDA, MET IN REGULAR SESSION AT THE COURTHOUSE, VERO BEACH, FLORIDA, ON WEDNESDAY, NOVEMBER 7, 1979, AT 8:30 O'CLOCK A.M. PRESENT WERE WILLIAM C. WODTKE, SJR., CHAIRMAN; ALMA LEE Loy, VICE CHAIRMAN; WILLARD W. SIEBERT, SJR.; R. DON DEESON; AND PATRICK B. LYONS. ALSO PRESENT WERE JACK G. .JENNINGS, COUNTY ADMINISTRATOR; GEORGE G. COLLINS, .JR., ATTORNEY TO THE BOARD OF COUNTY COMMISSIONERS; .JEFFREY K. BARTON, FINANCE OFFICER; AND JANICE W. CALDWELL, DEPUTY CLERK. VICE CHAIRMAN Loy CALLED THE MEETING TO ORDER, AND ANNOUNCED THAT CHAIRMAN WODTKE WOULD ARRIVE AT 9:30 A.M. VICE CHAIRMAN LOY LED THE PLEDGE OF ALLEGIANCE TO THE FLAG, AND COMMISSIONER DEESON GAVE THE INVOCATION. THE BOARD WELCOMED COUNTY ADMINISTRATOR .JENNINGS BACK AFTER HIS RECENT ILLNESS. THE VICE CHAIRMAN ASKED IF THERE WERE ANY ADDITIONS OR CORRECTIONS TO THE MINUTES OF THE SPECIAL MEETING OF SEPTEMBER 24, 1979. ON MOTION BY COMMISSIONER SIEBERT, SECONDED BY COMMIS- SIONER DEESON, THE BOARD UNANIMOUSLY APPROVED THE MINUTES OF THE SPECIAL MEETING OF SEPTEMBER 24, 1979, AS WRITTEN. ON MOTION BY COMMISSIONER SIEBERT, SECONDED BY COMMIS- SIONER LYONS, THE BOARD UNANIMOUSLY APPROVED STATE WITNESS PAY- ROLLS, COUNTY COURT, OCTOBER TERM, 1979, IN THE AMOUNTS OF $140.72 AND $143.40; AND CIRCUIT COURT, FALL TERM, 1979, IN THE AMOUNTS OF $163.96 AND $119.36. THE FOLLOWING REPORT WAS RECEIVED AND PLACED ON FILE IN THE OFFICE OF THE CLERK: REPORT OF CONVICTIONS, MONTH OF OCTOBER, 1979, CIRCUIT COURT, ROBERT F. LLOYD APPROACHED THE BOARD TO DISCUSS THE FOLLOWING LETTER REGARDING CASTAWAY COVE, WAVE TWO: NOV 7197.9 ma 42 PAcE 01 0110 71979 P, 2 FacE ®Z LLOYD AND AssactATEs ENGINEERS AND SURVEYORS REPORTS DESIGNS SUPERVISION APPRAISALS CONSULTATIONS November 69 1979 Board of County Commissioners Indian River County Courthouse Vero Beach, Florida 32960 RE: Castaway Cove, Wave Two A Subdivision Section 8-33-40 Gentlemen: ROBERT F. LLOYD REGISTERED CIVIL ENGINEER 3538 REGISTERED LAND SURVEYOR 944 (305) 562-4112 1835 20TH STREET VERO BEACH, FLORIDA 329613 In regard to the improvements on the unrecorded plat of Castaway Cove, Wave Two, the undersigned hereby certifies as to the work completed and the amounts required to complete the improvements on the lands being subdivided, 1. Executed construction contract: Bain Underground Utilities, Inc., General Contractor Dickerson, Inc., Street Sub -contractor a. Contract provides sewerage within the sub- division and transmission to the Vero Beach Sewage Treatment Plant via an existing force main. This work is substantially complete. b. Contract provides water distribution within the subdivision. Water is supplied by the City of Vero Beach, and all acreage charges and special tapping fees due under the Moorings Agreement have been paid. This work is substantially complete. V. In regard to the improvements on the unrecorded plat of Castaway Cove, Wave Two, the undersigned hereby certifies as to the work completed and the amounts required to complete the improvements on the lands being subdivided, 1. Executed construction contract: Bain Underground Utilities, Inc., General Contractor Dickerson, Inc., Street Sub -contractor a. Contract provides sewerage within the sub- division and transmission to the Vero Beach Sewage Treatment Plant via an existing force main. This work is substantially complete. b. Contract provides water distribution within the subdivision. Water is supplied by the City of Vero Beach, and all acreage charges and special tapping fees due under the Moorings Agreement have been paid. This work is substantially complete. November 6, 1979 Board of County Commissioners RE: Castaway Cove, WaveTwo PAGE TWO c. Private streets are being constructed under the contract. Rough grade and subgrade stabilization is complete. Limerock base has been laid, however rough grade, and fine grade work have not been completed as of November 5, 1979. Limerock work is estimated to'be 75%a completed. The wearing surface of 1" Type H Asphalt will be post- poned until Swale grading is completed. d. Facilities for storm water disposal being of the new environmental type designed to perco- late the first inch of rainfall into the ground is now under way. All storm water pipe and appurtenances are off the traveled way. Seven catchbasins with percolation trenches have been completed out of the twenty-four (24) required, and approximately $8, 101. 25 in manholes and filter rock belonging to the Owner are stored on the site. The work plus the pre- cast manholes and filter rock stored on the site is estimated to be 44% completed. 2. The money required to complete the sewer, water, streets and storm drainage in Castaway Cove, Wave Two is as follows: Construction as of November 6, 1979 Sewers Complete Water Complete Storm Drain -Completion Cost $27,932.04 Streets -Completion Cost $36,033.29 10% Retainage due Contractor $22,270.94 Engineering, Inspection & Surveying $20,000.00 Total money required to Complete: $106,236.27 OV 71979 3 LOOK 42 FAGS 0 NOV 71979 November 6, 1979 Board of County Commissioners RE: Castaway Cove, Wave Two PAGE THREE egc,�y 42 FacE 04 The undersigned further certifies that he is the Engineer of record, inspects the methods and materials used in construction, approves the Contractor's partial payment requests, and is responsible for certifying the work to the governmental agencies having jurisdiction in various aspects of the work, and that the sum of $106, 236.27 is required as of November 5, 1979 to complete the work on the sub- division known as Castaway Cove, Wave Two, Indian River County, Florida. Yours very truly, LLOYD AND ASSO T -S By:a) � Robert F. Lloyd, P. E. RFLAm cc: Mr. Gordon Oughtred Mr. Ron Rathbun ADMINISTRATOR JENNINGS COMMENTED THAT HE WENT OVER THE TWO PAGE PLAT WITH THE ASSISTANT ADMINISTRATOR AND THE PLANNER AND THEY FOUND EVERYTHING TO BE IN ORDER, AS WELL AS IN THE DED I CAT I ONS, AND SUGGESTED THAT THE BOARD CONSIDER GIVING FINAL APPROVAL TO CASTAWAY COVE, WAVE TWO. ASSISTANT ADMINISTRATOR NELSON REPORTED THAT THE SEWERS AND THE WATER ARE NOT THE COUNTY'S RESPONSIBILITY; THEY ARE THE CITY'S, BUT THE COUNTY IS RESPONSIBLE FOR THE ROADS. DISCUSSION FOLLOWED ABOUT THE $106,000 CASH BOND AND THE ADMINISTRATOR FELT THAT IT WAS ALL IN ORDER. RONALD RATHBUN, REALTOR, STATED THAT THERE ARE DEED RESTRICTIONS THAT PROHIBIT REDUCING THE LOT SIZE IN THIS SUBDIVISION, AND MADE REFERENCE TO THE DEED RESTRICTIONS, WHICH WILL BE A MATTER OF RECORD. HE CONTINUED THAT 65% OF THE LOTS IN THE SECOND PHASE HAVE ALREADY BEEN SOLD, WHICH IS PART OF AN OVERALL 500 UNIT DEVELOP- MENT. HE THEN INTRODUCED GORDON OUGHTRED, PRESIDENT AND OWNER OF THE DEVELOPMENT. GORDON OUGHTRED APPROACHED THE BOARD AND THANKED THEM FOR THE FAIR TREATMENT HE AND MR. RATHBUN HAVE RECEIVED, AND ADVISED THAT THEY ARE GOING TO BE OPENING THE SECOND PHASE OF THE DEVELOPMENT EARLY IN THE YEAR. COMMISSIONER SIEBERT EXPRESSED APPRECIATION FOR THE VERY GENEROUS GIFT OF THE PACKAGE SEWER PLANT AND COMMENDED THE FINE SUBDIVISION THEY ARE DEVELOPING. COMMISSIONER Loy COMMENTED THAT THE BOARD WAS GLAD TO HAVE PEOPLE SUCH AS THESE TO WORK WITH. ATTORNEY COLLINS REPORTED THAT HE REPRESENTS THIS DEVELOPER AND HE HAS REVIEWED THE PLAT, AND IT DOES MEET ALL THE REQUIREMENTS, ADMINISTRATOR JENNINGS STATED THAT HE WAS SATISFIED WITH THE $106,000 CASH BOND AND RECOMMENDED THAT THE PLAT BE APPROVED. ON MOTION BY COMMISSIONER SIEBERT, SECONDED BY COMMIS- SIONER DEEDON, THE BOARD UNANIMOUSLY GRANTED FINAL APPROVAL OF CASTAWAY COVE, WAVE TWO, ATTORNEY COLLINS COMMENTED THAT HE HAD AN OPPORTUNITY TO SPEND TIME ON THIS PARTICULAR DEDICATION, AND HAD REVIEWED OTHER PLATS IN THE COUNTY. HE CONTINUED THAT HE FORMED SOME OPINIONS ON THIS MATTER AND, WITH THE COORDINATION OF -THE PLANNING DEPART- MENT, WOULD LIKE TO -COME BACK TO THE BOARD WITH RECOMMENDATIONS. ATTORNEY COLLINS' CONCERN IS THAT HE WAS PERSONALLY NOT SATISFIED THAT PRIVATE ROADS ARE THE BEST METHODS TO USE IN EVERY SITUATION, AND IF THE BOARD COULD GIVE THEM DIRECTION, HE AND THE PLANNING DEPARTMENT WOULD LIKE TO COME BACK WITH THEIR RECOMMENDATIONS. PLANNER REVER NOTED THAT THEY HAVE DISCUSSED THIS MATTER WITH THE SUBDIVISION REVIEW BOARD AND THEY ARE IN AGREEMENT WITH THE ATTORNEY'S FINDINGS TO DEVELOP SOME CRITERIA WHERE PRIVATE ROADS WOULD OR WOULD NOT BE ACCEPTABLE TO THE COUNTY. COMMISSIONER LYONS INTERJECTED THAT HE WOULD LIKE TO HEAR MORE ON THE SUBJECT. PLANNER REVER SUMMARIZED THAT THEY WOULD JUST LIKE TO PRESENT THE PROBLEM AND OFFER SOME ALTERNATIVES; AND THE BOARD ASKED THE ATTORNEY AND PLANNER REVER TO PROCEED. NOV - 71979 NOV 71979 rcK 42 PAcE 06 INTERGOVERNMENTAL COORDINATOR THOMAS THEN DISCUSSED WITH THE BOARD THE SALE OF COUNTY PROPERTY NORTHEAST OF DONALD McDONALD PARK, REQUESTED By RICHARD BONE IN THE FOLLOWING LETTER: INTERGOVERNMENTAL COORDINATOR THOMAS STATED THAT THIS IS AN ISOLATED PIECE OF PROPERTY, WHICH IS AT THE NORTH BOUNDARY OF DONALD MCDONALD PARK. HE CONTINUED THAT THE COUNTY HAD A 20 YEAR AGREEMENT WITH THE FEDERAL GOVERNMENT ON THE PROPERTY AND SINCE THE 20 YEARS WAS UP, THE COUNTY WAS FREE TO DISPOSE OF THE PROPERTY. MR. THOMAS COULD NOT SEE WHERE THE COUNTY COULD EVER USE THE PROPERTY. DISCUSSION FOLLOWED AS TO WHETHER OR NOT THE COUNTY COULD DISPOSE OF THE PROPERTY, AS IT HAD BEEN LEASED TO THE FORESTRY DEPARTMENT AT ONE TIME. INTERGOVERNMENTAL COORDINATOR THOMAS STATED THAT THERE WAS A COVENANT WRITTEN THAT NOTHING ELSE COULD BE DONE WITH THE PROPERTY DURING THE 20 YEAR LEASE. COMMISSIONER LOY NOTED THAT SHE DIDN'T WANT TO DISPOSE OF ANY PROPERTY THAT IS PARK PROPERTY; THERE ARE SO MANY RULES AND REGULATIONS AND DISPOSING OF PARK PROPERTY COULD BE USED AGAINST THE COUNTY, AND COMMISSIONER SIEBERT AGREED. ON MOTION BY COMMISSIONER LYONS, SECONDED BY COMMIS- SIONER SIEBERT, THE BOARD UNANIMOUSLY DECLINED THE OFFER RECEIVED BY RICHARD BONE. THE BOARD NEXT TOOK UP A REQUEST FROM CHARLES A. SULLIVAN REGARDING PROPERTY IN GIFFORD AND HIS CLIENTS, MR. AND MRS. JESSE STREETER, AS EXPLAINED IN THE FOLLOWING LETTER: NOV 71979 J NOV 71979 CHARLES A. SULLIVAN WILLIAM M COBB October 19, 1979 Mr. Tommie Thomas Zoning Department County of Indian River L uvll 4•.2 FAGt 08 ztty (offices r_ �lifZivan and l' ((�.� obb 1245 20th STREET P.O. BOX 3 TELEPHONE VERO BEACH, FLORIDA 32960 567371 AREA CODE 305 2121 14th Avenue Vero Beach, Florida 32960 RE: Mr. and Mrs. Jesse Streeter/ Hopwood Dear Tommie: I represent '_'•Tr. and Mrs. Jesse Streeter. Mr, and Mrs. Streeter, in 1967, entered into an agreement with John L. Hopwood and Gayl Hopwood, now deceased, to buy certain property in Gifford. A copy of the Contract of Sale is attached. Mr. Hopwood experienced some financial difficulties and in 1971 transferred his rights under the Agreement for Deed to Joel Moss, an attorney in Melbourne, as Trustee under a Trust Agreement. Mr. and Mrs. Streeter made all the payments that they were re- quired to pay under the Agreement and the Agreement was paid off in July of 1978. Subequently, a quit -Claim Deed was obtained from Mr. Hopwood and a copy of that Deed is attached. In the process of getting title insurance for Mr. and Mrs. Streeter, it was determined that the property was actually vested in Indian River County, a copy of the title insurace is also attached hereto. It appeared that the property had been obtained by the County as a result of a Final Judgment of foreclosure entered in 1972, a copy of that Final Judgment is also attached. The parcel covered under the Final Judgment is Certificate No. 139. This unfortunate con- dition came about as a result of Mr. Streeter being of the impres- sion that Mr. Hopwood was making the tax payment and Mr. Hopwood, of course, being under the impression that Mr. Streeter was re- sponsible for that obligation. Mr. Streeter maintains a business on this property in Gifford and has continuously operated and makes his living from a small garage on the property. He has been in continuous possession of this property and has made substantial improvements and the property presently has a value in excess of $3-0-7NO aO. / 7r I am sure that the Countv is not interested in taking advantage of the County's position in this matter and, therefore, we would like to suggest that Mr. Streeter pay all of the taxes that were due at the time the County.acquired title to the property plus all of the tax charges on the property from 1972 todate together with all reasonable expenses involved with the transfer to you and the property being transferred to him by quit -Claim Deed. I am not familiar with the procedure you would follow situation and, therefore, I would appreciate it if you stigate the proper procedure in bringing this of County Commissioners. I would be happy to, with anyone involved and to show him my file i :on in this matter. f M request in this will in- to the Board discuss this matter n that connection. i —7 y 05 • 7 6 6 6 X83 g5 loo' l00 . Cq i �p gg � 12 11 2 (0 3 v 0 9 4 B 5 K;= 7 6 -° 100 1 9 A o e Al ' 5 a5 r' NOV 71979 9 REV I to ION A JAN, 111973; B JAN, 1, 1978:, C JAN. 1,1977: 0.1 JAN. I. 1978. 2oox 42 PAGE O9 100 100ti tn �. v ; v tom. • T 2 _ . • i I_" _"'%' Coo oI loo' loop I 1 NOV 71979 9 REV I to ION A JAN, 111973; B JAN, 1, 1978:, C JAN. 1,1977: 0.1 JAN. I. 1978. 2oox 42 PAGE O9 NOV 71979 EOEK 4Z PAGE 10 DISCUSSION FOLLOWED ON THE PROPERTY IDENTIFIED AS THE "GARAGE" PROPERTY ON THE PRECEDING MAP. ATTORNEY COLLINS COMMENTED THAT LEGALLY, THE BOARD'S OPTIONS ARE TO MAKE A DETERMINATION IF THE COUNTY NEEDS THIS PROPERTY AND I'F IT DOESN'T, THEN IT HAS TO BE ADVERTISED AND SOLD TO THE HIGHEST BIDDER, AS PAYMENT OF TAXES COULD NOT BE LEGALLY SUPPORTED. HE CONTINUED THAT IF THE BOARD FEELS THE COUNTY DOES NEED THE PROPERTY, THEN THE PRESENT USE WOULD HAVE TO BE ABATED. THE ATTORNEY SAID THAT THERE IS NO QUESTION THAT THE COUNTY HAS A LIABILITY WHERE THERE IS A BUSINESS BEING OPERATED ON COUNTY - OWNED PROPERTY. INTERGOVERNMENTAL COORDINATOR THOMAS REPORTED THAT THIS IS A SMALL PIECE OF PROPERTY THAT COULD HAVE A USE FOR SOME UTILITY FACILITY AT A LATER DATE. HE CONTINUED THAT THE ASSESSED VALUATION OF THE PROPERTY IS $1,700. MR. THOMAS SAID THAT THE BOARD DOES RESERVE THE RIGHT TO ACCEPT OR REJECT ANY AND ALL BIDS; AND HE EXPRESSED CONCERN AS MR. STREETER CANNOT READ OR WRITE. COMMISSIONER SIEBERT SUGGESTED THAT WE INVESTIGATE TO SEE IF THE COUNTY HAS A NEED FOR THIS PROPERTY AS HE IS CONCERNED ABOUT HAVING THE COUNTY OWN THIS. ATTORNEY COLLINS COMMENTED THAT THE BOARD HAS TO DECIDE IF THE COUNTY NEEDS THE PROPERTY; IF NOT, IT COULD BE SOLD. HE FELT THAT THIS IS A SITUATION WHERE THIS GENTLEMAN WAS TAKEN ADVANTAGE OF AND THE BOARD OUGHT TO TAKE THAT INTO CONSIDERATION. THE ATTORNEY SUGGESTED MAKING SURE THERE WAS INSURANCE COVERAGE ON THE PROPERTY AND TO DISCUSS IT AGAIN AT THE NEXT MEETING. ON MOTION BY COMMISSIONER SIEBERT, SECONDED,BY COMMIS- SIONER LYONS, THE BOARD UNANIMOUSLY AUTHORIZED INVESTIGATING THIS PROPERTY FOR POSSIBLE COUNTY USE AND PLACE IT ON THE AGENDA FOR THE NEXT MEETING. INTERGOVERNMENTAL COORDINATOR THOMAS NEXT DISCUSSED THE "BARBEQUE" PROPERTY, WHICH IS SITUATED ON LOT 2, BLOCK 11 OF THE HILLCREST SUBDIVISION AND ASKED PERMISSION TO ADVERTISE TO SELL. ON MOTION BY COMMISSIONER SIEBERT, SECONDED BY COMMIS- SIONER LYONS, THE BOARD UNANIMOUSLY AUTHORIZED ADVERTISING LOT 2, BLOCK 11, HILLCREST SUBDIVISION, FOR -SALE; AFTER REVIEW BY THE UTILITY DEPARTMENT OF THE EASEMENTS. THE BOARD NEXT TOOK UP A REQUEST FROM MARK-HAN90N TO OPEN CERTAIN ROADS IN THE TOWNSITE OF ROSELAND SUBDIVISION, AS PER THE FOLLOWING LETTER AND ATTACHMENT: SEP 21CS 1979 `' ',/ `off _' • w ti 1 ni a o i 9c"' 11 OV 71979 tooK 42 PAGE 11 i10 140- 1 IIo� 0 2 .�``. 110 3 8 ` 4 7 = 56 140' _ Ido• 1° C7,) •�, 38 I w �• � 47 I F - cn ` b 5 6 h� ;, � 140' N d co I 1 •^I X0.9 �' S (BAI RD I 140 o � i 10 110 m 7 2 9 ( y 7 G � I Ito. , •w., Q i o �^, � 5 s • � 14 0' J /•/.�' zoo' •Y'.J• 14 0 70' FM" Lf. O O vI Zfl - I219 219 tao iso 140 10 lao 1 T �J d 318 3 8 3�8 f. = 4 7 4-7 a � 140• 14ir 'P 110' t40 •' � 140' — 76 140 C, 140- 1 10 2 .�``. 9 3 8 ` 4 7 = 56 140' _ Ido• 1° STREET) 140 t 4 10/_= m 2 9 � ' (D 3 1 8 • '� 4 7 ' 140' a —1 I0 IW G IrZ1 2 Z 9 1 � • u 1 j � a 0 56 i y M 4 1 C7,) m 140' o j I w 5 6 tR, C4 I F - cn --i�p' t W ® � _i $ . (DALEcn S 1 N d co I 1 •^I X0.9 �' J _ w z �— -- — -. —�— - 0 > O � I Ito. , •w., Q i w I t �• (,� ,, I �'- J /•/.�' zoo' •Y'.J• z w -2 (LEWIS I mj J rr ® Q _ i I a O I 0 0 Z I CJ OD 70• � i e - r'• =1 _ cl Al Q NOV 71979 MOK 42 FacE- 1 0 0 d4w. 5� n (GIBSON STREET) 130TH STREET _n I I0 IW G IrZ1 2 Z 9 1 � • u 1 j 1 3 a 0 56 i y A� 7 C7,) m 140' Ito (,�•:tip Iso' _ to 5 6 14 0' _ --i�p' m I O J i I is 13 CG 8 • " f - I mj J rr N ca o' - ro - l _ i (JOSIE 140' I0 IW G IrZ1 2 Z 9 1 � • u 1 j 1 3 a 0 56 i y A� 7 C7,) m 140' 6 (,�•:tip Iso' _ to o X1`0 t0�.. I I0 i 40' t"�m G IrZ1 2 9 n . •� 313 u 1 j 4 7 0 56 a �4 110' iO ` 7 5 6 14 0' _ --i�p' m STREET) 16 a 29 0 •� 313 u 1 j 4 7 0 56 a tO 110 110' iO v� + `• .� 1 ter. t •.r t " lac• �• �. 129 TH P L \_ m� 1 10 140 2 9 38 -. I . 47 .0 56 0 –__ 110 140' l VI 129TH, COURT 29 l VI 129TH, COURT STREET) eu--oT----• 17 a? :7-, .. 129TH STREET 140 110 STREET) 280 !YI r(li' � 128TH COURT � W � �u• 110 140 40 )1 10 +o m 0 0 (ZLLJ 2 9 U 4 7ro'Io' 1407.. 1 fflw 29 u 1 j c STREET) eu--oT----• 17 a? :7-, .. 129TH STREET 140 110 STREET) 280 !YI r(li' � 128TH COURT � W � �u• 110 140 40 )1 10 +o m 0 0 (ZLLJ 2 9 U 4 7ro'Io' 1407.. 1 fflw 29 u 1 j Ir o - 33 7 r. t o' - ro - l Ir o - 33 7 r. t L 1 October 18, 1979 Memorandum TO: Neil Nelson, FROM: avid 6ever, Assistant County Administrator Planning and Zoning Director SUBJECT: Helen Hanson Road Improvement Request In regards to the request of Mr. Mark Hanson, for Mrs. Helen Hanson, I have the following comments: Based on the tax maps, it appears that both Crozier and Elder (81st Avenue)and(80th Court) are dedicated County rights of way. Most of the existing roads in the area are of the marl surface. A quick check of the tax records indicates that the lots which Mr. Hanson refers to are in the Townsite of Roseland, south of Roseland Road. Although no legal description of the specific lots was included, it seems that all the lots are in a platted subdivision. On this basis we would anticipate no problems in allowing the Hansons to make the requested improvements. It would be recom- mended; however, that approval should be granted on the following: 1) That all improvements will be confined to the roadways within a platted subdivision•(s) (otherwise improvements must conform to the County Subdivision Regulations). 2) That drainage provisions be made that are consistent with existing swales and drainage improvements, in conjunction with the improved roads. 3) That the improvement of Elder Avenue (80th Court) and Crozier (81st Avenue) extend from 130th Street to 129th Court. 4) That all improvements are to be undertaken at the expense of the person(s) making this request. 0 .. NOV. 7.1979 13 E00K 42 PACE, 13 �J NOV 71979 EOGK 42 PAGE A ASSISTANT ADMINISTRATOR NELSON SUGGESTED THAT THE HANSONS BE ALLOWED TO OPEN THE ROADS, AS THEY HAVE DONE THIS IN THE PAST, AND PLANNER REVER HAS INSPECTED THE ROADS AND CONCURS WITH THEIR REQUEST. HE RECOMMENDED THAT THE HANSONS BE ALLOWED TO DO THIS BUT THAT THE IMPROVEMENTS BE CONFINED TO THE ROADWAYS IN THE SUB- DIVISION FROM 129TH STREET TO 130TH STREET. MR. NELSON STATED THAT STAFF HAS NO OBJECTIONS TO PERMITTING THIS, ALONG WITH THOSE STIPULATIONS, AND THAT THE HANSONS BEAR ALL THE COSTS. ATTORNEY COLLINS QUESTIONED THE RESPONSIBILITY OF THE MAINTENANCE AFTER THE IMPROVEMENTS ARE IN. ASSISTANT ADMINISTRATOR NELSON REPORTED THAT THE COUNTY WOULD BE RESPONSIBLE, IF THEY ARE COUNTY ROADS. ADMINISTRATOR JENNINGS COMMENTED THAT DIFFERENT ROADS HAVE BEEN OPENED AND MAINTAINED BY THE COUNTY; AND, IN THE PAST, WE HAVE PERMITTED THIS AS LONG AS IT IS DONE TO THE COUNTY'S SPECIFICATIONS. HE CONTINUED THAT THEY INTEND TO PUT IN THE DRAINAGE, CLEAR THE ROADS AND GRADE IT, AND WHAT THEY ARE REQUESTING IS WHAT HAS BEEN DONE OVER THE YEARS. ATTORNEY COLLINS NOTED THAT THE COMMISSIONERS HAVE THE RIGHT TO MAKE THEM PUT IN THE ROADS BEFORE THE COUNTY ACCEPTS THE MAINTENANCE; OR THE HANSONS CAN PUT IN WHATEVER ROADS THEY WANT, AND THE COUNTY WOULD HAVE NO RESPONSIBILITY. ROADS. DISCUSSION FOLLOWED REGARDING THE STANDARDS FOR MARL ADMINISTRATOR JENNINGS STATED THAT HE GAVE THEM A TYPICAL CROSS SECTION SHEET IN ORDER TO BUILD ACCORDING TO THE SPECIFICATIONS SO THAT THE SWALE DITCHES ARE THE SAME, ASSISTANT ADMINISTRATOR NELSON INTERJECTED THAT THEY DO NOT DESIRE TO PAVE THE ROADS BECAUSE OF THE EXPENSE INVOLVED. MOTION WAS MADE BY COMMISSIONER LYONS, SECONDED BY COMMISSIONER DEESON, THAT THE BOARD ACCEPTS THE REQUEST WITH THE FOLLOWING CONDITIONS: THAT THE ROADS BE IMPROVED TO 130TH STREET, AND THAT THEY MEET ALL THE REQUIREMENTS AS OUTLINED IN PLANNER REVER'S LETTER OF OCTOBER 18, 1979. DISCUSSION FOLLOWED ABOUT THE DRAINAGE SYSTEM, LOT SIZES, AND WHETHER ADDITIONAL DEVELOPMENT IN THAT AREA WOULD CREATE A PROBLEM. ADMINISTRATOR KENNINGS COMMENTED THAT THIS SUBDIVISION IS NOT IN A PARTICULARLY LOW AREA. ASSISTANT ADMINISTRATOR NELSON DID NOT FEEL THAT OPENING THE ROADS WOULD HARM THE DRAINAGE SYSTEM. CHAIRMAN WODTKE ARRIVED AT THE MEETING AT 9:30 A.M. COMMISSIONER SIEBERT FELT THE BOARD SHOULD ESTABLISH A POLICY FOR OPENING UP ROADS FOR SUBDIVISIONS THAT HAVE BEEN ON RECORD FOR MANY YEARS. COMMISSIONER LYONS WITHDREW HIS MOTION AND COMMISSIONER DEESON WITHDREW HIS SECOND. MOTION WAS MADE BY COMMISSIONER SIEBERT, SECONDED BY COMMISSIONER DEESON, TO HAVE THE PLANNING DEPARTMENT COME UP WITH ESTABLISHING A POLICY FOR OPENING ROADS IN OLD RECORDED SUBDIVISIONS WHOSE ROADS HAVE NEVER BEEN OPENED. COMMISSIONER LOY FELT THE BOARD MUST SET SOME GUIDELINES SO THAT THIS WILL BE HANDLED IN A PROPER MANNER. COMMISSIONER SIEBERT FELT THAT THE FOLLOWING SHOULD BE ADDRESSED: THE DRAINAGE SITUATIONS, LOT SIZES, WHAT SURFACE THE ROAD SHOULD HAVE, AND SHOULD THE ROADS BE CUT ALL THE WAY THROUGH OR JUST MAKE HALF ROADS. VICE CHAIRMAN Loy CALLED FOR THE QUESTION AND IT PASSED UNANIMOUSLY. CHAIRMAN WODTKE THEN PRESIDED AT THE MEETING. INTERGOVERNMENTAL COORDINATOR THOMAS THEN REQUESTED PERMISSION TO ADVERTISE TO SELL COUNTY PROPERTY LOCATED IN THE VICINITY OF FLAMINGO DRIVE AND CYPRESS ROAD. ON MOTION BY COMMISSIONER SIEBERT, SECONDED BY COMMIS- SIONER DEESON, THE BOARD UNANIMOUSLY AGREED TO ADVERTISE TO SELL COUNTY PROPERTY KNOWN AS A PORTION OF LOT 131 BLOCK 10, VERO BEACH ESTATES SUBDIVISION. NOV 71979 15 BOOK 4 ^4 PAGE 1 NOV 71979° Face 16 ASSISTANT ADMINISTRATOR NELSON NEXT DISCUSSED WITH THE BOARD THE FOLLOWING MEMORANDUM REGARDING THE SALVAGE CONTRACT: ��')•,� BOARD OF COUNTY COMiIV ISSIONERS WILLIAM C. WODTKE, JR., Chairman � r « r: ,. �=� � ALMA LEE t_OY, Vico Chairman f : WILLIARD W. SIEBERT. JR. R. DON DEESON PATRICK B. LYONS JACK G. JENNINGS, Administrator 2145 14th Avenue Veto Beach, Flonda 329GV October 25, 1979 MEMORANDUM TO: Board of County Commissioners FROM: Neil A. Nelson SUBJ.: Salvage Contract - Sanitary Landfill 1. Because of personnel, cost, and insurance problems, Willie Jones, of Silver Bell Junk, had to close sal-vage operations at the Landfill. Mr. Jones was awarded the contract July 5, 1978. 2. It is recommended that instead of giving the salvage rights to another dealer, the County attempt to perform its own salvage operations. We could begin with high value salvage items, such as batteries and aluminum. If this proves profitable, we could expand to a beginning of a resource recovery program. DISCUSSION FOLLOWED REGARDING TERMINATION OF_THE CONTRACT. MOTION WAS MADE BY COMMISSIONER SIEBERT, SECONDED BY COMMISSIONER LYONS, THAT MR. NELSONS RECOMMENDATION BE APPROVED AND THAT A LETTER BE WRITTEN TO WILLIE .JONES TERMINATING THE CONTRACT DUE TO LACK OF SUFFICIENT INSURANCE COVERAGE, AND TO SET A TIME LIMIT OF 90 DAYS FOR THIS PROJECT, AND REPORT BACK TO THE BOARD AT THE END OF THAT PERIOD. COMMISSIONER LYONS LIKED THE IDEA OF A RESOURCE RECOVERY PROGRAM. COMMISSIONER DEESON ASKED IF EXISTING PERSONNEL WOULD BE USED FOR THIS PROJECT AND ASSISTANT ADMINISTRATOR NELSON REPLIED AFFIRMATIVELY. COMMISSIONER Loy STATED THAT FROM THIS TIME FORWARD, NO ONE FROM THE GENERAL PUBLIC SHOULD BE ALLOWED TO WANDER AROUND THE SANITARY LANDFILL, ONLY COUNTY PERSONNEL. THE CHAIRMAN CALLED FOR THE QUESTION. IT WAS VOTED ON AND,PASSED UNANIMOUSLY. INTERGOVERNMENTAL COORDINATOR THOMAS NEXT DISCUSSED WITH THE BOARD RECOMMENDATIONS TO THE GOVERNOR FOR APPOINTMENTS TO THE DISTRICT ADVISORY BOARD FOR DISTRICT X - CETA. ON MOTION MADE BY COMMISSIONER LYONS, SECONDED BY COMMIS- SIONER SIEBERT, THE BOARD UNANIMOUSLY ADOPTED RESOLUTION No. 79-109 RECOMMENDING TO THE GOVERNOR THE FOLLOWING PERSONS BE APPOINTED TO THE DISTRICT ADVISORY BOARD FOR DISTRICT X - CETA: ALTERNATES PUBLIC: L. S. THOMAS BERNIE STECHER AGENCY: ED SEARS RON HUDSON CLIENT: MAMIE GREEN TOM .JONES 17 e®oK PAGE 17 NOV .71979 ' NOV 71979 42 PAGE 18 RESOLUTION NO. 79-109 WHEREAS, Indian River County recommends to the Governor of the State of Florida candidates for appointment to the District Advisory Board for District X; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OR INDIAN RIVER COUNTY, FLORIDA, That the following candidates are hereby recommended for appointment to the District Advisory Board for District X pursuant to the Comprehensive Employment and Training Act for the year 1980. Public: L. S. THOMAS Alternate: BERNARD STECHER Agency: ED SEARS Alternate: A. RONALD HUDSON Client: MAMIE JONES Alternate: THOMAS JONES Said Resolution shall become effective as of the 7th day of November , 1979. BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA By William C. Wodtke, Jr.r'Chairman Attest: n :� ? i Fre a Wright, Cl k ON MOTION BY COMMISSIONER LOY, SECONDED BY COMMISSIONER LYONS, THE BOARD UNANIMOUSLY GAVE RETRO -ACTIVE APPROVAL FOR OUT - OF -COUNTY TRAVEL FOR S. LEE Nu zIE, CIVIL DEFENSE DIRECTOR, TO WILDWOOD, FLORIDA, NOVEMBER L 1979. ASSISTANT ADMINISTRATOR NELSON DISCUSSED WITH THE BOARD OWNER -COUNTY PARTICIPATION IN PAVING 14TH AVENUE BETWEEN 7TH AND 8TH STREET IN GLENDALE PARK SUBDIVISION, AS REQUESTED BY THE FOLLOWING PROPERTY OWNERS: 11'ay 29,1979 fd'r. Jack Jennings County Administrator Indian Giver County,Plorida Dear lir. Jennings; vie the undersigned, property oizners on 14th avenue, between 7th and 8th Streets, in Glendale Park S/D, request that the County pave our road, at the figures quoted by the County Administrator. -7 �f 11 rlj7 ;7,f 7 �3- 4r- aA& y. 17 AL- '�Wo" ASSISTANT ADMINISTRATOR NELSON STATED THAT THE ABOVE LETTER WAS RECEIVED LESS THAN A MONTH AGO IN THEIR OFFICE. HE CONTINUED THAT THE FIGURES GIVEN TO MR. RUGGIERO, WHO CAME IN WITH HIS REQUEST IN JANUARY, 1977, HAVE DOUBLED SINCE THAT TIME. BOOK 42PACE NOV 71979 19 IN 71979 eoaK 42 PAGE 20 3 ASSISTANT ADMINISTRATOR NELSON RECOMMENDED THAT WE USE THE PRICES IN HIS MEMORANDUM DATED OCTOBER 24, 1979 FOR THIS PROJECT: JACK, G JENNINGS. Administrator 14E!.!O MN D1J1' BOARD OF COUNTI' COMINPlSSION ERS WILLIAM C. WODTKE.. JR. Ch,irman ALARA LEE LCY. V+cu Chaaman VALL1AnD W. SIEBERT, JR R DCN 11iFcnh' PATAfGK tt LYONS 2145 14th Avenue Vero Beach_ t u!r1d;; October 24, 1,179 TO: Board of County Commissioners The foll.0 -,-jinq costs represent current charges to tndi%1n i;ive.r County for processing a 6" Ccmnac god Soil Cement Base and applying a 1" Type 11 Asphalt:, c C,I-)ncrete Wearing Surface: 20 width pavement - 113.50 per lineal foot 22' width pavemeznt - $13.i)c) per lineal foot 24' width pavement. - 16.50 per lineal foot The above costs do not incLude engineerincr design, field survey, grading, preparation of blase, testing, drainage culverts or headwalls. NOTE: Culverts necessary for private driveways are constructed by and at the expense r.ff the owner after permits are obtzine:i from the County and/"or Drainage District when required. Neil A. Nelson, Asst. Count, 1dnt. MOTION WAS MADE BY COMMISSIONER SIEBERT, SECONDED BY COMMISSIONER LOY, THAT THE ADMINISTRATOR BE AUTHORIZED TO CONTACT MR. RUGGIERO, GIVING HIM THE NEW COST FIGURES WHICH WILL BE HONORED FOR A PERIOD OF 90 DAYS, AND IF ACCEPTED BY THE PROPERTY OWNERS, THE COUNTY WILL PAVE THE PROPERTY. DISCUSSION ENSUED REGARDING-THE FINANCING, AND ADMIRIS TRATOR KENNINGS ADVISED THAT THE PROPERTY OWNERS DEPOSIT THE MONEY FOR THE PROJECT WITH THE FINANCE OFFICE, BEFORE THE JOB BEGINS. ATTORNEY COLLINS COMMENTED THAT THIS MONEY IS A DONATION FOR A PARTICULAR COUNTY BENEFIT AND HE WOULD CHECK WITH THE CPA TO SEE IF IT CAN BE DEDUCTED FROM THE PROPERTY OWNERS INCOME TAXES. THE CHAIRMAN CALLED FOR THE (QUESTION. IT WAS VOTED ON AND PASSED UNANIMOUSLY. ASSISTANT ADMINISTRATOR NELSON NEXT DISCUSSED THE BI.D RECOMMENDATIONS, AS PER THE FOLLOWING MEMORANDUM DATED NOVEMBER 1, 1979: BOARD OF COUNTY COMMISSIONERS WILLIAM C. WODTKE, JR., Chairman ALMA LEE LOY, Vice Chairman WILLIARD W. SIEBERT, JR. R. DON DEESON PATRICK B. LYONS JACK G. JENNINGS, Administrator 2145 14th Avenue Vero Beach, Florida 32960 Nov 1, 1979 From: Chairman, Bid Committee To: Board of County Commissioners, Indian River County Subj: Bid Recommendations 1. A public meeting was held at 2:00 PM, October 31, 1979 in room 115, at 2145 14th Ave., Vero Beach, Florida. This meeting was so published in the Vero Beach Press Journal on October 19th, 1979. 2. The following were present: Mr. Neil Nelson, Chairman Mr. J. Flint, Member Mr. R. Donlon, Member Mr. J. Flynn, Director of Material Mr. T. Arch, Barry Reed Auto Plaza Mr. T. Thomas, Sunrise Ford Tractor Mr. J. Minton, Minton Equipment Co. Mr. T. Woods, Pippin Tractor Co. Mr. J. Geisler, Fort Pierce Dodge 3. The following Bids were opened and recorded or extended: Bid # 30, Restroom Facility 311 EMS Communication System 321 New 2 -Door Sedan 33, New 4 -Door Station Wagon 34, Flat Bed Dump Trucks & Pole Truck 35, Tractor 36, Batwing Mower NOV 719 21 BOOK 42 PAGE 21 'NOV 71979BQa �� �q2,PAGE -- 4. The following recommendations are submitted: Bid # 30 (Restroom Facility) Two No Bids were received, It is recommended that we have our own personnel submit estimates for this construction and if this is considered feasable to build this facility ourselves. Bid # 31 (EMS Communication System) Eleven Bids were sent out to bidders, These bidders requested more time inorder to submit their bids. This bid was extended until 10:00 AM, November 27, 1979. Bid # 32 (New 2 -Door Sedan) Nine bids were sent out with only one bidder meeting specifications. It is recommended that this bid be cancelled and that the 2 -door sedan be re -bid. Bid 1A 33 (New 4 -door Station Wagon) It is recommended that this bid be awarded to the low bidder, Dependable Dodge, Vero -Beach, Fla. Bid # 34 (14' Flat Bed Dump Truck, Pole Truck and a 121 Flat Bed Dump Truck) It is recommended that item # 1, the 14" Flat Bed Dump Truck be awarded to the low bidder, Barry Reed Auto Plaza, Ft. Pierce, Fla. It is recommended that item 4f 2, Pole Truck be awarded to the Low bidder, Barry Reed Auto Plaza, Ft. Pierce, Fla. It is recommended that item # 3, the 12' Flat Bed Dump Truck be aw&r4ed to.the low bidder, Velde Ford Co., Vero Beach, Fla. The committee wishes to bring to the attention of the Board that one bidder (Minton Equip Co.) stated that the specifications in this bid were to "vague" for him to submit an accurate bid, he however submitted a bid for item # 1 for a vehicle that he "thought" might be what we wanted. The committee checked with the other bidders to see if the specifications were clear enough. All other bidders stated that the specifications were quite clear to them. The Bid Committee rejected the Minton Bid for these reasons. Bid Ik 35 (Tractor) It is recommended that this bid be cancelled and re -bid because our specifications did not include a special type hitch that is required inorder for us to be able to use two different scrapers that we now have. Bid # 36 (15' Batwing Mower), It is recommended that this bid be awarded to the low bidder, Sunrise Ford Tractor Co., Ft. Pierce, Fla. NEIL ELSON , Chairman ASSISTANT ADMINISTRATOR NELSON REPORTED THAT NO BIDS WERE RECEIVED FROM CONTRACTORS FOR THE RESTROOM FACILITY (BID 30), AND HE FELT THAT WE SHOULD BE ABLE TO USE OUR CAPABLE•IN-HOUSE PERSONNEL TO BUILD THIS FACILITY, AND SUGGESTED THE SUPERINTENDENT AT THE HOSPITAL, RALPH PARKER, AND HIS ASSISTANT. HE STATED THE COST FOR MATERIALS WOULD BE APPROXIMATELY $12,000 FOR THE BLOCK FACILITY, WHICH WOULD BE MADE VANDAL PROOF INSIDE, AND THOUGHT THE JOB WOULD COST $15,000 OR LESS, BECAUSE A GREAT DEAL OF THE COUNTY'S APPLIANCES COULD BE USED. ASSISTANT ADMINISTRATOR NELSON COMMENTED THAT WE MUST DETERMINE IF WE HAVE ENOUGH WATER FROM THE EXISTING WATER PUMP, THEN GET THE PLANS DRAWN, AND TRY TO START THIS OPERATION BY THE END OF NOVEMBER. CHAIRMAN WODTKE ASKED IF THE KIWANIS CLUB WOULD BE PARTICIPATING,AND RECEIVED AN AFFIRMATIVE REPLY. DISCUSSION FOLLOWED ON THE VARIOUS FIXTURES AND VANDAL PROOF PLUMBING. COMMISSIONER SIEBERT SUGGESTED THE TYPE OF FIXTURES USED AT MEMORIAL ISLAND WERE VERY GOOD AND WOULD LIKE TO GET PRICES ON MOTION BY COMMISSIONER SIEBERT, SECONDED BY COMMIS - SIGNER Loy, THE BOARD UNANIMOUSLY AGREED TO ACCEPT THE RECOMMENDATION OF THE BID COMMITTEE REGARDING THE RESTROOM FACILITY. ASSISTANT ADMINISTRATOR NELSON ADVISED THAT ALL BIDDERS WERE NOTIFIED THAT BID 31 HAD BEEN EXTENDED TO 10:00 A.M. ON NOVEMBER 27, 1979. ASSISTANT ADMINISTRATOR NELSON NOTED THAT THE BID COMMITTEE HAS CHANGED THEIR RECOMMENDATION FOR BID 32 SINCE RECEIVING FAVORABLE RESPONSES FROM USERS OF CHEVETTES, SUCH AS REESE EXTERMINATING AND SOUTHERN BELL, AND ARE RECOMMENDING THAT THE BID FROM FRED COYNE CHEVROLET FOR $4,288, ALLOWING $200 FOR THE OLD CAR, BE ACCEPTED. ON MOTION BY COMMISSIONER LYONS, SECONDED BY COMMIS- SIONER SIEBERT, THE BOARD UNANIMOUSLY ACCEPTED THE RECOMMENDATION OF THE BID COMMITTEE FOR BID 32. ASSISTANT ADMINISTRATOR NELSON NEXT DISCUSSED BID 33, A 1979 4 -DOOR STATION WAGON FOR JUDITH WAKEFIELD, COUNTY EXTENSION DIRECTOR, AND RECOMMENDED IT BE AWARDED TO THE LOW BIDDER, DEPENDABLE DODGE, OF VERO BEACH, FLORIDA, FOR $5,789. HE STATED THE CAR WILL COME EQUIPPED WITH A RADIO, CRUISE CONTROL, AIR CONDITIONING AND POWER STEERING. ON MOTION BY COMMISSIONER LYONS, SECONDED BY COMMIS- SIONER LOY, THE BOARD UNANIMOUSLY ACCEPTED THE RECOMMENDATION OF THE BID COMMITTEE FOR BID 33. Jwll NOV -71979 23 .42wE NOV 71979 aov 42 .PAGE 24 ASSISTANT ADMINISTRATOR NELSON NEXT DISCUSSED BID 34 AND RECOMMENDED THE 14' FLAT BED DUMP TRUCK BE AWARDED TO BARRY REED AUTO PLAZA FOR $13,790; THE POLE TRUCK BE AWARDED TO BARRY REED AUTO PLAZA FOR $34,974.67; AND THE 12' FLAT BED DUMP TRUCK BE AWARDED TO VELDE FORD CO. FOR $8,638.79. ON P"LOTION BY COMMIS.S;IONER SIEBERT, SECONDED BY COMMIS- SIONER LYONS, THE BOARD UNANIMOUSLY ACCEPTED THE RECOMMENDATION OF THE BID COMMITTEE FOR BID 34. ASSISTANT ADMINISTRATOR NELSON EXPLAINED THAT THEIR SPECIFICATIONS DID NOT INCLUDE A SPECIAL TYPE HITCH THAT IS REQUIRED, THEREFORE, THE BID COMMITTEE RECOMMENDED BID 35 BE CANCELLED AND ASSISTANT ADMINISTRATOR NELSON ADVISED THAT THE BID COMMITTEE RECOMMENDED BID 36 FOR A 15' BATWING MOWER BE -AWARDED TO SUNRISE FORD TRACTOR CO., FORT PIERCE, FLORIDA, IN THE AMOUNT OF $4,866. ON MOTION BY COMMISSIONER DEESON, SECONDED BY COMMIS- SIONER LYONS, THE BOARD UNANIMOUSLY ACCEPTED THE RECOMMENDATION OF THE BID COMMITTEE FOR BID 36. COMMISSIONER SIEBERT REQUESTED THAT ADMINISTRATOR JENNINGS ADVISE THE BOARD OF HIS CONVERSATION WITH THE DOT REGARDING THE BARBER BRIDGE. ADMINISTRATOR JENNINGS STATED THAT MR. A. VAILLANCOURT, OF THE DOT OFFICE IN FORT LAUDERDALE, ADVISED HIM THAT THE BARBER BRIDGE IS TO HAVE AN ANALYSIS AND INSPECTION MADE AS PART OF ITS MAINTENANCE PROGRAM, AND WITHIN THREE WEEKS THEY SHOULD KNOW THE RESULTS. HE CONTINUED THAT THE COUNTY WILL BE GIVEN ALL THE LEAD TIME POSSIBLE REGARDING MINOR OR MAJOR SHUTDOWNS; MAJOR REPAIRS WILL BE POSTPONED UNTIL AFTER EASTER,.IF POSSIBLE, WITH A MINIMUM AMOUNT OF DOWN TIME. THE ADMINISTRATOR WAS INFORMED BY MR. VAILLANCOURT THAT THERE WAS NO IMMEDIATE PLAN FOR A SHUTDOWN AFTER THE NEW BRIDGE IS OPENED. COMMISSIONER SIEBERT SUGGESTED_THAT IT WOULD BE A GOOD IDEA TO WRITE DOT A.LETTER THANKING THEM FOR THEIR QUICK RESPONSE, AND REEMPHASIZE THAT WE WOULD APPRECIATE IT IF THE REPAIRS COULD BE DONE WITHOUT JEOPARDIZING THE PUBLIC`S SAFETY. ADMINISTRATOR JENNINGS STATED THAT HE WOULD WRITE A LETTER, UNDER THE BOARDS SIGNATURE, TO REINFORCE THE CONVERSATION. SENIOR PLANNER MARSH THEN REPORTED TO THE BOARD THAT THEIR•DEPARTMENT IS IN THE PROCESS OF REVISING THE STREET ABANDON- MENT AND EASEMENT RELEASE PROCEDURES AND, ADDITIONALLY, WAS WORKING ON DEVELOPING A RECORDING SYSTEM FOR FUTURE REFERENCE. HE CON- TINUED THAT NEW TAXBOOKS ARE ON ORDER AND A COLOR CODE SYSTEM WILL BE DEVELOPED, AND PERHAPS BY NEXT SUMMER THEY WILL HAVE A FULLY UPDATED SYSTEM. SENIOR PLANNER MARSH NEXT APPROACHED THE BOARD IN REGARD TO A REQUEST FROM GEORGE AND ALDONA DICATALDO FOR RELEASE OF EASEMENTS IN TROPICAL VILLAGE ESTATES #2. HE CONTINUED THAT STAFF REVIEWED THE SITUATION AND THERE ARE EXISTING DRAINAGE CAPABILITIES TO THE FRONT AND REAR WHICH ARE MORE THAN ADEQUATE FOR FUTURE UTILITY NEEDS, AND RECOMMENDS RELEASE OF EASEMENTS. ON MOTION BY COMMISSIONER SIEBERT, SECONDED BY COMMIS- SIONER Loy, THE BOARD UNANIMOUSLY ADOPTED RESOLUTION N0. 79-110 APPROVING RELEASE OF EASEMENTS FOR LOTS 11 AND 13, BLOCK 11, TROPICAL VILLAGE ESTATES #2, AS REQUESTED BY GEORGE AND ALDONA DECATALDO, AND AUTHORIZED THE SIGNATURE OF THE CHAIRMAN; THESE DOCUMENTS TO BE PREPARED AT THE EXPENSE OF THE APPLICANT. 25 NOV 71979 saOK PAGE NOV 7.1979 RESOLUTION NO. 79-110 BOOK 42 PACE 26 WHEREAS, there is drainage and utility easement on each side of the lot lines of TROPICAL VILLAGE ESTATES UNIT 2, Block 11, as filed in Plat Book 5, page 65, Indian River County, Florida, records, and WHEREAS, George DiCataldo and Aldona DiCataldo, his wife, are the owners of Lots 11 and 13, Block 11, TROPICAL VILLAGE ESTATES UNIT 2, Plat Book 5, page 65, Indian River County, Florida, WHEREAS, said property is in site plan approved -for erection o,F a building on said lots, which said building will lie over side lot line easement on South side of Lot 11 and the North easement of Lot 13, of Block 11, TROPICAL VILLAGE ESTATES UNIT 2, and NOW THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Indian River County, Florida, as follows: 1. The Board does hereby release the 6 foot side lot line easement over the North 6 feet of Lot 13 andtheSouth 6 feet of Lot 11, Block 11 of said TROPICAL.VILLAGE ESTATES UNIT 2, but it is specifically understood that the side Lot line easement on the South side lot line of Lot 13 and the North side lot line of Lot 11 will remain in full force and effect. 2. That the Chairman of the Board of County Commissioners be authorized to sign a Release of Easement as above set out, and to have said Release recorded in the Public Records of Indian River, County, Florida. Dated this 13th day of November, 1979. BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA B Y :2ai4C W LLIAM C. WODTKE, JR., C IfIRMAN ATTEST: FREDA WRIGHT CLERK OF THE CIRCU T COURT 1 BY: RELEASE OF EASEMENT THIS RELEASE OF EASEMENT, made and executed this 13th day of November, 1979, between INDIAN RIVER COUNTY, FLORIDA, party of the first part, and George DiCataldo and Aldona DiCataldo, his wife, parties of the second part; WITNESSETH: For and in consideration of the sum of TEN AND NO/100 ($10.00) DOLLARS and other good and valuable considerations, in hand paid by the parties of the second part, the receipt whereof being here- by acknowledged, the said party of the first part does herewith release, discharge and quit claim unto the .said parties of the second part, their heirs, legal representatives, and assigns, forever, the easements in favor of the party of the first part on real property situated in Indian River County, Florida, which said easements are as follows: The North 6 feet of Lot 13 and The South 6 feet of Lot 11, ' All -on Block 11, TROPICAL VILLAGE ESTATES UNIT 2, according to the plat thereof as recorded in Plat Book 5, page 65 of the Public Records of Indian River County, Florida. IN WITNESS WHEREOF, the party of the first part, by virtue of the authority vested by law in the Board of County Commissioners, and for and on behalf of the County of Indian River, State of Florida, have caused these presents to be executed in its name by its Chairman and its seal to be affixed, attested by its Clerk of the Circuit -Court. Signed, sealed and delivered in the presence of: BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA BY: C (i(/ WILLIAM C. WODTKE, JR., C RMAN ATTEST: FREDA WRIGHT, Clerk of the Circuit Court BY: NOV .7 1979 Bob 42 PACE 2_7 r NOV 71979 STATE OF FLORIDA COUNTY OF INDIAN RIVER moo 42 FAGS 28 I HEREBY CERTIFY that on this day, before me, an officer duly authorized in the State and County aforesaid to take acknowledgements, personally appeared WILLIAM C. WODTKE, JR., as Chairman of the Board of County Commissioners of Indian River County, State of Florida, and acknowledged before me executing the above and foregoing instrument, in the presence of two subscribing witnesses, freely and voluntarily, under the authority duly vested in him by Law, and that the Seal of the said Board of County Commissioners of Indian River County, State of Florida, affixed thereto is the true seal of the foregoing. WITNESS, my hand and official seal In the State and County this 13th day of November, 1979. V. Notary P lic, State of Flo 'da at Large My Commission expires: NOTARY PUBLIC STATE OF FLORIDA AT LARGE MY Comt 1 -S CIN E+,Pi :S j,, -L'( 9 1)62 SONDED THRU GEN,R".l INS. UNDERWRITERS (SEAL) THE BOARD NEXT DISCUSSED THE STREET NUMBERING SYSTEM IN SUMMERPLACE, AS PRESENTED IN SENIOR PLANNER MARSH'S FOLLOWING MEMORANDUM: DEPARTMENT October 29, 1979 MEM0 TO: Board of County Commissioners FROM: 7:3avid Marsh, Senior Planner SUBJECT: Street Numbering System - Summerplace At the request of Neil Nelson and several of the Board members, we have developed the following summary of the street numbering problem in the Summerplace Subdivision. This situation came to our attention approxi- mately three weeks ago when a Mr. Steven J. Kubina, a resident in that sub- division, submitted that many of the house numbers in the area were incorrect. This staff then followed up and determined that Mr. Kubina was correct in that the numbers assigned to houses on streets running generally west to east were in ascending rather than descending order. The mistake appears to have been made several years ago when a former member of this staff went through the entire subdivision assigning numbers in order to speed up the process when addresses are requested (this is a standard procedure when work loads allow the responsible staff member this opportunity). Simply put, however, it has been determined that the numbering was incorrectly done (probably shortly after the numbering system was implemented), and this problem has carried through without anyone noticing the discrepancy until now. Thus we are faced with the prospect of trying to rectify this error or, coming up with some type of solution. One of the considerations which this staff feels is very important in this regard is the extent of the problem. The following table shows the estimated number of houses where new numbers will need to be assigned if the problem is corrected. Summerplace Subdivision - Units 1 - 4: Estimated number houses which would be affected - 77 Number houses with addresses posted - 44 Number houses without addresses posted - 33 Estimated number of remaining lots which would be affected - 60 - 70 (An estimated 20 - 25% of these houses are not resided in at present) After researching this situation, we then contacted both emergency service and utility providers to determine what type of operational impacts had been experienced (or were anticipated) with the current system. In all cases, it was indicated that although the system was incorrect, it had not created any DAVIO M. REVER • DIRECTOR 14"' AVE. VERO BEACH, FLc3296O • 005/567-514 NOV - 7,979 29 NOV 71979 Board of County Commissioners October 29, 1979 Page - 2 Box 42 PAGE 30 major problems in locating houses or caused inordinate delays in response time. The reasons given for not being overly concerned were as follows: 1) Block lengths are not extensive, thus it does not take long to discover that the number sequences are reversed. 2) Those agencies contacted have dual or backup locational methods to prevent confusion when doubt exists about the house or street numbers. 3) The incorrect system is confined to the Summerplace Subdivision, thus it will not be compounded in the future. Based on these positions and the staff findings, the following recommendations are provided: 1) That unless a majority of the property owners in the subdivision request a revision.of the numbering system, that it be allowed to remain. A) Determination of whether the majority wish the system to be corrected could be one of the two following ways: 1. Require those concerned residents to initiate a petition drive to solicit a majority of homeowners to request a correction, or secondarily 2. to devise a Survey Form to be published in a local newspaper requesting Summerplace residents to respond and indicate whether they wish the system to be corrected. 2) That if it is determined that the numbering system should be changed, that it be delayed until the peak season when the bulk of the winter residents will be in the area and more easily accessible for notifi- cation purposes. It should be noted that this department feels strongly that no action should be taken to correct the problem unless concurrence is given by a majority of home- owners in this subdivision. This belief is predicated on past experiences in other localities which resulted in extensive staff time and involvement being wasted when adverse reaction by the residents required that a street numbering or name change project be abandonded because of an unwillingness to change on the part of the residents. The staff experience has been that these types of changes should be implemented only when a serious problem exists and generally only when the governing body is relatively sure that a majority of residents desire the change. ' Should you have any suggestions, questions, or comments, please advise. DM: jt cc: Steven J. Kubina MENTS. CHAIRMAN WODTKE ASKED WHAT WOULD BE DONE IN NEW DEVELOP- PLANNER REVER EXPLAINED THAT THEIR DEPARTMENT WOULD ASSIGN THE NUMBERS CORRECTLY FOR NEW SUBDIVISIONS. HE STATED THAT THE EMERGENCY SERVICE PROVIDERS HAVE INDICATED THAT THEY HAVE HAD NO PROBLEMS IN THAT AREA. PLANNER REVER FELT THAT SINCE THERE IS ONLY ONE PERSON OBJECTING, THE PLANNING DEPARTMENT DID NOT FEEL THIS SHOULD BE UNDERTAKEN UNTIL THE MAJORITY OF THE RESIDENTS WANTED THE NUMBERS CHANGED, PARTICULARLY SINCE IT WOULD BE WASTING STAFF TIME. STEVEN.J. KUBINA, OF SUMMERPLACE, THEN APPROACHED THE BOARD AND OBJECTED TO THE NUMBERING SYSTEM. HE STATED THAT HE WAS NOT A MEMBER OF THE SUMMERPLACE ASSOCIATION, BUT HE WAS REQUESTING THE BOARD THAT THEY GO TO THE STANDARD NUMBERING SYSTEM. MR. KUBINA COMMENTED THAT HE TRIED TO MAKE SOME OF THE OLDER RESIDENTS AND THE BUILDERS AWARE OF THIS PROBLEM. CHAIRMAN WODTKE SUGGESTED THAT HE TAKE NOTE OF THE RECOMMENDATIONS FROM THE PLANNING DEPARTMENT, A COPY OF WHICH HAD BEEN SENT TO HIM. DISCUSSION FOLLOWED ABOUT THE NUMBERING SYSTEM AND THE PROBLEMS THAT WOULD BE CAUSED BY CHANGING THE NUMBERS. CHAIRMAN WODTKE SUGGESTED THAT THE SUMMERPLACE PROPERTY OWNERS ASSOCIATION BE CONTACTED TO DISCUSS THIS MATTER, AND LET OUR POSITION BE KNOWN THAT WE ARE GOING, TO CHANGE THIS PROBLEM, BUT THE QUESTION IS WHEN. COMMISSIONER SIEBERT REPORTED THAT THE SUMMERPLACE PROPERTY OWNERS ASSOCIATION ONLY TAKES CARE OF UNIT 1 AND 2. HE CONTINUED THAT HE CALLED A FEW PEOPLE AND THEY ADVISED HIM THAT THEY DID NOT WANT THEIR STREET NUMBERS CHANGED AS THEY HAVE HAD THE SAME NUMBER FOR YEARS. PLANNER REVER NOTED THAT HE SENT PEOPLE OUT IN THE FIELD TO TALK TO THE RESIDENTS AND WERE TOLD THAT THEY DID NOT WANT THE PLANNING DEPARTMENT TO BOTHER THEM BY CHANGING THEIR NUMBERS. NOV 71979 31 moK 42 RAGE r NOV 71979 42 PAGE � 32, COMMISSIONER LOY AGREED THAT THERE SHOULD BE SOME CONSULTATION WITH THE RESIDENTS, THEN THIS COULD BE DISCUSSED r.II.l►f WILLIAM KOOLAGE, 815 26TH AVENUE, SUGGESTED ESTABLISHING A NEW POLICY THAT WHEN SUBDIVISIONS ARE APPROVED, THE STREET NUMBERS SHOULD BE INCLUDED. DISCUSSION FOLLOWED AND IT WAS DECIDED THAT THE PLANNING DEPARTMENT WOULD CONTACT MRS. KENNEDY OF THE SUMMERPLACE PROPERTY OWNERS ASSOCIATION TO DISCUSS THIS PROBLEM. SENIOR PLANNER MARSH PRESENTED THE REVISED ADMINISTRATIVE GUIDELINES FOR STREET ABANDONMENT AND EASEMENT RELEASE PROCEDURES TO THE BOARD, AS FOLLOWS: INDIAN RIVER COUNTY BOARD OF COUNTY COMMISSIONERS ADMINISTRATIVE GUIDELINES Title: Vacating or Abandonment of Publicly Dedicated Rights -of - Way and Easements or Alleys Date: COUNTY ABANDONMENT AND EASEMENT RELEASE PROCEDURES 1. PURPOSE AND SCOPE A. To establish the procedures necessary for the public and county to initiate action for vacating rights-of-way, easements and alleys, dedicated to public use. B. To provide the public with the steps needed to be taken for abandon- ment and closing procedings. II. DEFINITIONS AND REFERENCES A. Petitioner or Applicant - person or persons submitting a petition. B. Petition to Vacate or Abandon a Street,, A�y�y, or Easement - Tinitiated by pubic - Form used by the public to request the county to vacate a street, alleyway, or easement (exhibit 1). C. Legal Notice No. 1 - The notice that -appears in a newspaper setting the date for the public hearing on the proposed closing of a street, road or• alleyway. Certification of Publication required. D. Resolution - Initiated by the Board of County Commissioners at the public hearing. This applies to the actual closing of a street, road, alleyway, or easement release. E. Reviewing Agency's Reply Form (see attached fortis) F. Legal Notice No. 2 - notice published in a newspaper, advertising the actual closing of a street, road or alleyway, as approved and directed by the Board of County Commissioners. Certification of Publication required. G. Abutting Property Owner's Reply Form - (see attached form) Legal Authority: Florida Statutes, Chapters 177 and 336.09 & 10. III. POLICY A. Public rights -of -ways or easements may be vacated or abandoned by petition initiated by the public, or by action initiated by the Board of County Commissioners. B. All petitions submitted by the public shall be addressed to: Board of County Commissioners, Indian River County Attention: Planning and Zoning Department 2121 14th Avenue Vero Beach, Florida 32960 C. It shall be the responsibility of the petitioner to submit the petition with an accurate legal description of the property to be vacated (see exhibit 1). D. It shall be the responsibility of the Planning and Zoning Department to review, coordinate and investigate all actions pertaining to the vacating of public rights-of-way or easements. -1- NOV . 71979 BOOK 42 PAGE Myj NOV 71979 IV. PROCEDURES A. Petitioner 4 am 42 PAGE 34 1) The petition (exhibit 1) shall be used by the public when requesting the Board of County Commissioners to vacate or abandon rights-of-way, alleys or easements dedicated to public use. 2) The petitioner shall provide an accurate legal description of rights- of-way, alleys or easements on the petition. An accurate legal de- scription may be obtained from the Clerk of the Circuit Court (Recording Department). If the alley, easement or right-of-way is in a subdivision, petitioner shall provide a copy of the subdivision plat. 3) The petitioner shall also provide a Certificate of Ownership issued by a practicing attorney or by a title company. 4) The petition shall bear the signature and address of the petitioner and list the property owners (if any) abutting that portion of the public right-of-way or easement requested to be vacated. 5) The petition shall be addressed to the Board of County Commissioners, Attention: Planning and Zoning Department, Indian River County Court- house, Vero Beach, Florida, 32960. B. Fees and Costs for Administration, Advertising,and Recording 1) Street and Alley Abandonments, etc. a) A $100.00 fee for recording and administrative costs shall accompany the petition and attachments. The check should be made payable to the Board of County Commissioners. b) The petitioner shall also pay the costs incurred in publishing the required notices in a newspaper of general circulation. Fee receipts and publication certification copies shall be included as a part of the documentation to be presented to the Board at the actual public hearing. 2) Easement Releases a) A $75.00 fee shall be paid for recording and administrative costs when petitioning for an easement release. The $75.00 fee can apply for up to 2 (two) easement releases if in the same sub- division and unit. b) Easement releases on a series of contiguous lots (up to 4 lots in same Block, Unit and Subdivision) will be considered a single request requiring a $75.00 fee. If a request involves several easement releases within a single subdivision, then an additional $25.00 fee will be charged for every 2 additional easements. Generally one petition (application) form should be adequate for multiple easement release requests. A. Review Procedure Plannin _and Zoning Department 1) Upon receipt of the completed petition,.fee(s), and related maps, etc., the Planning and Zoning Department will: a) Furnish a copy of the petition with a general description or tax map, and reply form to all applicable reviewing agencies, departments, or utility providers. Said petition forms, etc. will be forwarded within 5 days of receipt, with a return reply, suspension date of 20 days from the official filing date of the application. -2- _ M b) Furnish a copy of the petition with attachments to all abutting pro- perty owners who could be affected by the petition. (Consideration will be given to informing nearby property owners where potential ingress or egress problems may result or where vacating or abandon- ment would result in a nuisance strip or create an imposition on surrounding properties.) The abutting property owners form will be forwarded within 5 days of the official filing date, with the reply deadline being noted as 20 days from the original filing date. c) The appropriate administration fees, etc. will be forwarded to the Finance Department and these fee(s) will be placed in the County General, or the Municipal Service fund. A file for the petitioner and the public right-of-way, alley or easement to be abandoned or vacated will be established. d) _Prepare and/or coordinate with the Secretary to the County Commission to have published all required Notices or Resolutions for appropriate advertising. e) Prepare and/or coordinate requests for all items pertaining to vacating or abandonment proceedings. f) Perform a review and analysis on the petitioners request, coordinate with all reviewing departments, agencies, or utility providers as to how the proposal affects future development plans. g) Forward the Petition, with all attachments, replies and recommendations to the County Administrator's office (within 25 days of the official filing date) for a final recommendation to the Board of County Com- missioners. B. The County Administrator's Office 1) Upon receipt of the petition, reviewers comments, certificate and all other appropriate date, the Administrator or his designate shall review the data and prepare a final recommendation. 2) At such time that the determination is made that the petition and docu- mentation is complete and in order, the Administrator will then schedule a public hearing before the Board of County Commissioners. Said hearing should be on the agenda at the next regularly scheduled Board meeting unless publication requirements dictate that the petition be delayed until the following meeting. 3) Upon final action being taken by the Board and receipt of record copies from the Clerk's office, the Administrator shall make a permanent file and insure that all official actions are appropriately implemented. C. The Board of County Commissioners 1) Notices Setting Public Hearing(s) a) The Secretary to the Board of County Commissioners 1) Upon receipt of the final recommendation from the County Administrator's office, shall if necessary have prepared a notice which shall set a public hearing date. 2) Upon authorization of the advertising date, a legal notice is prepared by the Planning Department and forwarded to a news- paper of general circulation within Indian River County for publication. The notice(s) shall be published according to guidelines outlined in Section V. 3) The petition, notice certification receipt(s) of fees and other documentation shall be presented to the Board of County ConUnissioners. The Board will either accept or reject the petition. -3- 13�}OK PALE NOV -71979 NOV 71979 400K 2) Resolution Concerning -Closing Action 42. PAa 36 a) At the public hearing, the secretary shall present to the Chairman of the Board the prepared Resolution, plus proof of publication, etc. b) The Board of County Commissioners will call for persons to be heard for or against the vacating of the public dedicated rights=of-way or easements. It is not necessary for the petitioner to be present at the hearing, however, they may appear in favor of the closing or vacation if so desired. Results of the abutting or affected property owners survey will be reported at the public hearing for the Board's con- sideration. c) Following the public hearing, the Resolution is either adopted or rejected by the Board of County Commissioners. d) Upon final action by the Board of County Commissioners, the Secretary to the Board shall forward the resolution and where appropriate deed releases and the proofs of publications, etc. to the Clerk of the Circuit Court (Recording Department) for incorporation in the official Record Books. Recording fees will be charged back to the General or Municipal Service Fund through the Finance Department. e) Upon final action on the Resolution, the Planning and Zoning Department shall notify the petitioner of the Board's decision. NOTE: From the date petition is received, the process for closing or vacating a public dedicated right-of-way or easement is approximately six to eight weeks. D. Clerk of the Circuit Court (Recording Department) 1) Upon receipt of the final Resolution from the Secretary to the Board of County Commissioners, incorporate the closing action and appropriate documentation in record books. 2) After recording action, return copies of documents to the County Administrator's office for filing purposes. V. Procedural and Legal Requirements for the Various Actions A. Platted Roads or Alleys (in a recorded subdivision Legal Authority - Chapter 177, Florida Statutes. - Two publications in a newspaper of general circulation (about 14 and days before the public hearing). - Public Hearing Requirements - One - Legal instrument(s) - Resolution (1) Sequence: 1. Completed petition and application. 2. Staff and agency review. 3. Publication of public hearing notice (1st week). 4. Publication of public hearing, notice (2nd week). 5. County Commission review and action. 6. Recording. B. Platted Easements - (in a recorded subdivision) - Legal authority - check - Publications - none - Public hearings - none - Legal instrument(s) - Resolution and Deed Release -4- Sequence: 1. Completed petition and application 2. Staff and agency review 3. Commission review and action 4. County recording C. Vacation or Abandonment of Road, Alley, Easement not in a recorded subdivisionT - Legal authority - Chapter 336.09-10 Florida Statutes - Publications - (2) Two publications; (one (1) notice required 2 weeks prior to actual abandonment hearing and 1 (1) following final action by the Board - Public hearing requirements -(1) one public hearing - Legal instrument - (1) one Resolution Sequence: 1. Completed petition or application 2. Staff and agency review 3. Publication of notice calling for public hearing 4. County Commission review and action 5. Publication of Notice of Abandonment or Closing (if approved within 30 days) 6. Recording Jack G. Jennings, County Administrator 0 NOV 71979 -5- eoox .42 PAGE 37 r NOV 71979 BOOK 42 PAGE 38 TO: Indian River County Board of County Commissioners County Courthouse Vero Beach, Florida 32960 1. hereby petition the Petitioner Indian River County Board of County Commissioners, to vacate a described Describe Street, Alley, Road, Easement, etc. as: A portion of located street name, etc). instarting subdivision name, parcel or tract at (or in) Block ,.Lot Township , Range in Plat Book Page Indian River County, Florida.. The reason for this request is: should include intended use of property Official Filing Date: —and terminating at ,lying adjacent to , Section , , as recorded Public Records of (Petitioner's Signature Address Property owners abutting the portion of the road requested to be vacated: ( If any) P�amme Address Please submit to the Indian River County Planning & Zoning Department with required fee (payable to Indian River County Board of County Commissioners), with a cony of appropriate plat, tax or description map. REVIEWIi'G "'%GETNCIES - REPLY FORM TO: Southern Bell Telephone Company Florida Power and Light Co. Vero Beach Power Company Florida Cablevision Corp. Indian River Cable Vision, Inc. Indian River County: County Administrator Planning & Zoning Dept. R.O.W. Dept. Utilities Dept. L� Other agencies which may be requested to review (as needs dictate): Respective Fire Dept. or District School Board Vero Beach City Manager Airport Authority(s) Gas Distribution Company(s) Florida D.O.T. FROM: Indian River Planning and Zoning Department DATE: OFFICIAL FILING DATE: The Board of County Commissioners of Indian River County has received a request to the abandon or vacate right-of-way, alley or located at easement general description or legal The attached map indicates the location of subject area. Please indicate below whether you approve or disapprove of this action so the information may be presented to the County Commission when this matter comes before them. Approve Disapprove 0 If you disapprove of this action, please give us your comments in the space provided below: Return this form to: Director Indian River County Planning & Zoning Dept. 2121 14th Avenue Vero Beach, Florida 32960 We would like to have your response by Authorized Representative Agency Date NOV 71979 INDIAN RIVER COUNTY BOARD OF COUNTY COMMISSIONERS 2145 14th Avenue Vero Beach, Florida 32960 DATE: TO: Box 42 PAGE 40 The General Government of Indian River County, Florida, has received a request to the abandon or vacate easement, alley or located at right-of-way General description or legal see attached map Since your property abuts the subject area, please indicate below whether you approve or disapprove of this action so the information may be presented to the County Commission when this matter comes before them. Approve Disapprove If you disapprove of this action, please give us your comments in the space provided below: Return this form to: Director Indian River County Planning & Zoni-ng Dept. 2121 14th Avenue Vero Beach, Florida 32960 We would like to have your response by Property Owner Street or P.O. Box No. City State Zip Code V DISCUSSION FOLLOWED REGARDING OLD DEEDS, AND THE ATTORNEY FELT A LETTER FROM AN ATTORNEY OR A TITLE COMPANY,STATING WHO THE OWNER IS AS OF A CERTAIN DATE;WOULD BE HELPFUL TO THE BOARD. ON MOTION BY COMMISSIONER LYONS, SECONDED BY COMMISSIONER SIEBERT, THE BOARD UNANIMOUSLY ADOPTED THE PROCEDURES FOR VACATING OR ABANDONMENT OF PUBLICLY DEDICATED RIGHTS-OF-WAY AND EASEMENTS OR ALLEYS, AS SUBMITTED BY THE PLANNING DEPARTMENT, EFFECTIVE NOVEMBER 7, 1979, AND ALL APPLICATIONS IN THE MILL AT THE PRESENT TIME BE GIVEN THE OPTION TO UTILIZE THE NEW PROCEDURE, OR PROCEED AS HAD BEEN PRACTICED PREVIOUS TO THE ADOPTION OF THESE PROCEDURES. ASSISTANT ADMINISTRATOR NELSON INFORMED THE BOARD THAT TWO PARKING SPACES ARE NEEDED FOR OUR TWO NEW JUDGES, MOTION WAS MADE BY COMMISSIONER SIEBERT, SECONDED BY COMMISSIONER LOY, FOR -THE BOARD TO APPROVE TWO ADDITIONAL PARKING SPACES, DISCUSSION FOLLOWED ALONG THOSE LINES; ALSO CONCERNING COUNTY EMPLOYEES USING THE PARKING LOT TO THE WEST OF THE COURTHOUSE, AND A REMINDER LETTER WELL BE SENT TO THE EMPLOYEES TO ASK THEM NOT TO PARK THERE. COMMISSIONER SIEBERT WITHDREW HIS MOTION AND COMMISSIONER Loy WITHDREW HER SECOND. ON MOTION BY COMMISSIONER SIEBERT, SECONDED BY COMMIS- SIONER LYONS, THE BOARD UNANIMOUSLY AUTHORIZED DESIGNATING THREE PARKING SPACES AS "CIRCUIT COURT JUDGE." THE BOARD THEN ADJOURNED AT 12:00 O'CLOCK NOON AND RE- CONVENED AT 1:30 O'CLOCK P.M. WITH THE SAME MEMBERS PRESENT. ATTORNEY COLLINS EXPLAINED THAT AT THE LAST MEETING, THE BOARD HAD APPROVED A LEASE FOR 30 YEARS FOR THE SUNSHINE REHABILITA- TION CENTER, AND ATTORNEY BLOCK IS HERE TO DISCUSS HAVING THE TIME EXPANDED. ATTORNEY BLOCK STATED THAT THE MAJORITY OF THE BOARD AT THE SUNSHINE REHABILITATION CENTER WOULD LIKE TO REQUEST A 30 YEAR OPTION ON TOP OF THE 30 YEAR LEASE. HE CONTINUED THAT THEY ARE GOING TO EXPEND MONEY FOR.THE NEW CONSTRUCTION, AND THIS WOULD REVERT TO THE COUNTY. ATTORNEY BLOCK REPORTED THAT THEY WOULD LIKE A LONGER PERIOD Nov 7 1979 41 T42 41 NOV 71979 eooK mc E. 4 2 - OF TIME TO HAVE THE SUNSHINE REHABILITATION CENTER EXIST IN THIS COUNTY, HE THEN EXPRESSED CONCERN ABOUT THE FOOTBALL FIELD, LOCATED NEAR THE PROPOSED BUILDING SITE, AND ABOUT INSURANCE COVERAGE, AS HE FELT THE LIABILITY ISSUE WAS IMPORTANT. DISCUSSION FOLLOWED ABOUT THE LOCATION OF THE PROPOSED NEW BUILDING AND THE PARKING AREA. ATTORNEY BLOCK MENTIONED THAT THEY WOULD NOT BE ABLE TO MEET THE PARKING REQUIREMENTS UNLESS THE OLD BUILDING IS REMOVED. ATTORNEY COLLINS NEXT DISCUSSED REWRITING THE LEGAL DESCRIPTION AS THEY MUST BE DEFINITE ABOUT WHAT THE SUNSHINE CENTER IS GOING TO LEASE. COMMISSIONER SIEBERT COMMENTED THAT CITY MANAGER JOHN LITTLE FELT THERE IS A HEAVY TRAFFIC PROBLEM AND TOO MUCH CONFUSION AROUND THE 16TH STREET COMPLEX. COMMISSIONER LOY NOTED IT WOULD BE BETTER TO HAVE A MAP, AS IT WAS DIFFICULT TO DEPICT THIS NEW BUILDING IN THE CENTER OF THIS PROPERTY. IF THE PROPERTY TO THE NORTH WOULD BE SUFFICIENT FOR THE SUNSHINE REHABILITATION CENTER, THEN THE SOUTH PORTION OF THE PROPERTY COULD BE AVAILABLE FOR THE FOOTBALL FIELD. SHE FELT THAT THE CENTER SHOULD NOT HAVE TO BE RESPONSIBLE FOR LIABILITIES FOR RECREATION LAND. DISCUSSION FOLLOWED ABOUT THE FOOTBALL FIELD AND THE PROBLEMS OF ENCROACHMENT. ATTORNEY BLOCK REPORTED THEY WERE HAVING PROBLEMS OBTAINING A MORTGAGE, AS LENDING INSTITUTIONS WERE ASKING THEM IF THEY HAD A 99 YEAR LEASE ON THE PROPERTY. HE ADVISED THE BOARD THE SUNSHINE REHABILITATION CENTER HAD BEEN HERE SINCE 1953 AND HOPED TO BE HERE ANOTHER 100 YEARS. COMMISSIONER LYONS FELT 30 YEARS WAS A LONG TIME TO TIE UP A PIECE OF PROPERTY. ATTORNEY BLOCK INTERJECTED THAT THE SUNSHINE REHABILITATION CENTER WAS AN INSTITUTION, NOT JUST A BUILDING, AND THEIR BOARDS HAVE CHANGED MANY TIMES. COMMISSIONER LYONS SAID THAT HE THOUGHT ATTORNEY BLOCK WAS TRYING TO INFER THAT HE WAS FINDING FAULT WITH THE INSTITUTION - HE WAS NOT FINDING FAULT. CHAIRMAN WODTKE STATED THAT IF IT IS NOT USED AS THE SUNSHINE REHABILITATION CENTER, THEN IT WILL AUTOMATICALLY REVERT BACK TO THE COUNTY. DISCUSSION THEN FOLLOWED ABOUT THE LEASE AND ATTORNEY BLOCK QUESTIONED IF THEY COULD ASK FOR A 60 YEAR LEASE. ATTORNEY COLLINS INQUIRED WHEN CONSTRUCTION WOULD START ON THE NEW BUILDING. ATTORNEY BLOCK FELT THAT ONCE THIS PROBLEM WAS RESOLVED, THEY COULD BREAK GROUND WITHIN ONE MONTH, COMMISSIONER SIEBERT EXPRESSED CONCERN ABOUT THE POSITION OF THE FOOTBALL FIELD AND THE NEW BUILDING TO BE CONSTRUCTED AND SUGGESTED HAVING THE FOOTBALL FIELD SUPERIMPOSED ON THE PLAN, IN ORDER TO GET A BETTER IDEA OF THE EASEMENTS AND OTHER SET -BACKS REQUIRED BY THE CITY. HE THEN VOLUNTEERED TO MEET WITH ATTORNEY BLOCK, JOHN LITTLE, AND MR. PARK OF THE CITY RECREATION DEPARTMENT, TO SEE WHAT COULD BE WORKED OUT AND NOT DISRUPT ANY OF THEIR PROGRAMS. DISCUSSION FOLLOWED ABOUT INSURANCE COVERAGE. ON -MOTION BY COMMISSIONER SIEBERT, SECONDED BY COMMISSIONER LYONS, THE BOARD UNANIMOUSLY DIRECTED THAT PERSONNEL DIRECTOR DONLON ADD THE SUNSHINE REHABILITATION CENTER TO THE COUNTY'S COVERAGE, AS DEFINED IN THE PRESENT LEASE. WILLIAM KOOLAGE, 815 26TH AVENUE, EXPRESSED CONCERN ABOUT ENCROACHMENT OF LEASEHOLD PROPERTY OWNED BY THE COUNTY. ATTORNEY COLLINS STATED THAT IN REGARD TO THE 30 YEAR LEASE, HE FELT IT SHOULD COME BACK BEFORE THE BOARD BECAUSE A NEW LEGAL DESCRIPTION WOULD HAVE TO BE PREPARED. THE HOUR OF 2:00 O'CLOCK P.M. HAVING PASSED, THE DEPUTY CLERK READ THE FOLLOWING NOTICE WITH PROOF OF PUBLICATION ATTACHED, TO -WIT: 43 �ooK 42 PAGE 43 NOV 71979 L.A QZZ XF O VERO BEACH PRESS -JOURNAL Published Weekly Vero Beach, Indian River County, Florida COUNTY OF INDIAN RIVER: STATE OF FLORIDA Before the undersigned authority personally appeared J. J. Schumann, Jr. who on oath says that he is Business Manager of the Vero Beach Press -Journal, a weekly newspaper published at Vero Beach in Indian River County, Florida; that the attached copy of advertisement, being a in the matter of Ii .4 A /3 — in the lished in said newspaper in the issues of NOTICEOFHEARING The Board of County Commissioners of Indian River County, Florida, will convene on the 7th day of November, 1979, at 2:00 p.m., in the Board of County Commissioners Room at the Indian River County Courthouse, Indian River County, Vero Beach, Florida, to consider granting an assignment of Franchise to Florida Land Co. Said assignment to effect the delivery of water and sewer service to the following described property in Indian River County, Florida, to wit: All of Tracts 17,18, and Tracts 21 through 32, lying south of Lateral "G" Canal, all in the South One -Half of Section 9, Township 32 South, Range 39 East in Indian River County, Florida; and that part of Section 10, Township 32 South, Range 39 East, lying South of Lateral "G" Canal; all of the Northwest Quarter and Northeast Quarter of Section 16, Township 32 South, Range 39 East; all of the Northwest Quarter of Section 15, Township 32 South, Range 39 East, lying West of Lateral "G" Canal; and all of the Northeast Quarter of the -Southwest Quarter of Section 15, Township 32 South, ' Range 39 East, lying West of Lateral "G" Canal; all located in Indian River County, Florida. A rate schedule will be adopted,by the County providing for the following user rates: WATER . ' RESIDENTIAL AND COMMERCIAL' First 2,000 gallons All over 2,000 gallons SEWER RESIDENTIAL ' COMMERCIAL 1. Apartments, multi -family units, mobile home parks with water meters 2. Motels and hotels (restaurants Court, was pub- as part of motel or hotel is billed separately as restaurant) 3. Restaurants Affiant further says that the said Vero Beach Press -Journal is a newspaper published at Vero Beach, in said Indian River County, and that the said newspaper has heretofore been continuously published in said Indian River County, Florida, weekly and has been entered 4. Laundromats as second class mail matter at the post office in Vero Beach, in said Indian River County, Florida for a period of one year next preceeding the first publication of the attached copy of adver- tisement; and affiant further says that he has neither paid nor promised any person, firm or corporation, any discount, rebate, commission or refund for the purpose of securing this adver- tisement for publication in the said newspaper. RATE $7.10 per month = minimum $1.50 per 1,000 gallons RATE $7.50 per month per single- famiiy dwelling Minimum 80 pct. of Base Rate per unit or 90 pct, of total water consumption times $1.50 per 1,000 gallons, whichever is greater. Minimum 20 pct. of Base Rate per room or 100 -pct. of total water consumption times $1.50 per 1,000 gallons, whichever is greater. Minimum Base Rate of 100 pct. of total water consumption times $1.50 per, 1,000 gallons, whichever is greater. Minimum 50 pct. of Base Rate per macnine or 100 pct. of total water consumption times $1.50 per 1,000 gallons, whichever is greater. l 10 S. All others, including schools, Minimum Base Rate of 90 pct. of total water consumption Sworn to and subscribed before me this _day of A.D. public buildings, churches, times 1,000 service stations, and retail $1.50 per stores.,.-..,, .. : , _ .,.: gallons, whichever is greater. ess Manager) us CONNECTION CHARGES Connection charges for both the water and sewer hookups shall be $300.00 each. (Clerk of the Circuit Court, India, R ver County, Florida) (SEAL) ESCROW CHARGES E h rof 5200 00 er unit are to be aid for by the Bent Pine Utility Company scrow c a ges p p Parties in interest and citizens will be heard by the Board at said Public Hearing. This 12th day of October, 1979. Board of County Commissioners Indian River County, Florida William C. Wodtke Jr., Chairman Oct. 17, 21, 1979. 1 ATTORNEY COLLINS NOTED THAT JUST AS A MATTER OF FORM, THIS IS AN "ISSUANCE" OF A FRANCHISE, AND NOT AN HASSIGNMENT It AS INDICATED IN THE LEGAL NOTICE. JAMES BEINDORF, ENGINEER, THEN INTRODUCED TO THE BOARD, .JOHN LYNCH, WHO IS REPRESENTING FLORIDA LAND COMPANY. MR. BEINDORF EXPLAINED THAT THEY ARE REQUESTING A FRANCHISE FOR SEWER AND WATER AND PRESENTED THE FOLLOWING MAPS FOR THE BENT PINE UTILITY COMPANY: 45 NOV 71979 BOOK % 'PAGE 45 3C O O 44 cry �o i 19 T 8 17 23 32 i i 31 i \7 0 wo, 1000• SCALE, Ian 1000• Map of Surrounding Property Owners Within 300 Feet of Franchise Area (See Corresponding Name and Address Sheets with Map Numbers 30 { C~i W NW. 1/4 1 I 1 i 381 _!S J IS 1 1412 I II 8 8 6 8 4. 1 3 2 I 34 S (: } ,:•: .� 7.4 331 •STORM—GRO� 1 OAD Lp?R/'C73Sb i IB. J I I 13 YI ®i ©� 2®, TRACTS 26 i 27 20 i 29 j ®i 31 i �lr•. X17 28 I SW. 1/4 1 • i 27 SEC. 15 JSECTION LINE �i 1 9 .1Q 16 � I I 16 15 I ( I I w . NW. 1/4 -SECTION 16 j NE. 1/4- SECTION 16 =+ 32 i i 31 i \7 0 wo, 1000• SCALE, Ian 1000• Map of Surrounding Property Owners Within 300 Feet of Franchise Area (See Corresponding Name and Address Sheets with Map Numbers 30 Franchise Area: BENT PINE UTILITY NORTH• L TY COMPANY RELIEF CANAL Owner: Florida Land Company 26 EXHIBIT II C 11 PROPERTY ALL WITHIN TOWN- SHIP 32 SOUTH, RANGE 39 EAST IN INDIAN RIVER COUNTY, FLA. 7 - July 2 WAPPAQWP 1 { C~i W NW. 1/4 29 I SECTION 15 I •STORM—GRO� 1 OAD 24 ( ,J� 28 1 NE. 1/4 I 1 28 I SW. 1/4 1 • i 27 SEC. 15 Franchise Area: BENT PINE UTILITY NORTH• L TY COMPANY RELIEF CANAL Owner: Florida Land Company 26 EXHIBIT II C 11 PROPERTY ALL WITHIN TOWN- SHIP 32 SOUTH, RANGE 39 EAST IN INDIAN RIVER COUNTY, FLA. 7 - July 2 WAPPAQWP 1 .1� FD Ju JULY 211979 SF MF SF 3 MF SF .4i VE 9 M F a Fp 9� I � ` 99 EXHIBIT 11811 TOWNSHIP 32 SOUTH, RANGE 39 EAST 4�v INDIAN RIVER COUNTY,FLORIDA SCALE P2600' LEGEND LAKES ..• C MF MULTI FAMILY DEVELOPMENT SF SINGLE FAMILY DEVELOPMENT GC GOLF COURSE F FUTURE DEVELOPMENT Owner: Florida Land Company, 1560 Orange Avenue, P0. Box 44 m Winter Park, Florida 32789 .4i VE 9 M F a Fp 9� I � ` 99 EXHIBIT 11811 r NOV 71979 eoox .42 PAGE 48 ENGINEER BEINDORF NOTED THAT THE TENTATIVE LOCATION OF THE WATER TREATMENT PLANT AND THE SEWAGE TREATMENT PLANT IS NORTH OF THE NORTH RELIEF CANAL, AND THIS HAS BEEN REVIEWED BY THE REGULATORY AGENCIES. HE STATED THAT THE DEVELOPMENT COMPANY IS PROPOSING TO -GET UNDER WAY WITH THE MULTI -FAMILY SITES; THE GOLF COURSE WAS OPENED UP FOR PLAY ON NOVEMBER 1, 1979. ENGINEER BEINDORF CONTINUED THAT THE VARIOUS PROPERTY OWNERS HAD BEEN NOTIFIED, OR TRIED TO BE CONTACTED; AND THEY DID DRILL A TEST WELL IN THE APPROXIMATE LOCATION AND FOUND GOOD WATER - HE FELT THEY CAN TREAT IT ADEQUATELY. HE EXPLAINED THAT THEY HAVE BEEN WORKING WITH THE COUNTY ATTORNEY REGARDING THE RIGHTS-OF-WAY ON STORM GROVE ROAD, IN ACCORDANCE WITH STATE REQUIREMENTS. DISCUSSION FOLLOWED ABOUT MURPHY DEEDS. CHAIRMAN WODTKE ASKED ABOUT A COPY OF THE ACTUAL FRANCHISE. ATTORNEY COLLINS COMMENTED THAT HE HAD REVIEWED OUR MODEL RESOLUTION WITH ENGINEER BEINDORF AND MR. LYNCH, AND THEY WERE AGREEABLE TO IT; AND THE RESOLUTION ALSO PROVIDES FOR ESCROWING. HEARD. CHAIRMAN WODTKE ASKED IF ANYONE PRESENT WISHED TO BE MRS. HARRY DEAN, PROPERTY OWNER ADJACENT TO THE NORTH RELIEF CANAL, APPROACHED THE BOARD AND STATED THAT SHE LIVES IN THE NORTH CAROLINA COLONY, WHICH IS COMPOSED OF RETIRED PEOPLE. SHE NOTED THAT SINCE THE GOLF COURSE HAS BEEN BUILT, THEIR WELLS NOW SUPPLY THEM WITH VERY MUDDY WATER AND THIS IS CAUSING PROBLEMS. MRS. DEAN EXPRESSED CONCERN ABOUT THE WATER IN HER WELL BEING IN USABLE CONDITION. ADA MITCHELL, WHO OWNS A SMALL GROVE ADJACENT TO THIS PROPERTY, WHICH IS #5 ON THE MAP, STATED THAT HER WATER SUPPLY IS ALMOST GONE. SHE CONTINUED THAT SHE DOESN'T NEED VERY MUCH WATER, BUT SHE DID NEED SOME. MRS. MITCHELL •THEN ASKED THE BOARD IF THEY REMEMBERED WHAT HAPPENED IN WABASSO WITH JOHNS ISLAND. THE CHAIRMAN ASKED IF ANYONE ELSE WISHED TO SPEAK. THERE WERE NONE. DISCUSSION FOLLOWED AND IT WAS DISCOVERED THAT MRS. DEAN HAS A 100' WELL, AND MRS. MITCHELL HAS A SULFUR WELL. ENGINEER BEINDORF EXPLAINED THAT DEEP WELLS ARE BEING USED IN THE PROJECT, AND THE ST. .JOHNS WATER MANAGEMENT DISTRICT DOES NOT KNOW WHY MRS. DEAN IS EXPERIENCING THIS DIFFICULTY, AS SHE IS TAKING WATER FROM A DIFFERENT STRATA. HE CONTINUED THAT WATER BEING USED FOR THE GOLF COURSE IS BEING USED FROM A DIFFERENT AQUIFER. COMMISSIONER LOY NOTED THAT ONE OF THE JOBS OF THE ST. .JOHNS WATER MANAGEMENT DISTRICT IS TO NOT ISSUE PERMITS TO DRAW WATER UNTIL THEY ARE SURE IT IS NOT GOING TO DAMAGE ADJACENT PROPERTY OWNERS, AND ENGINEER BEINDORF AGREED THAT IT ONE OF THEIR MAIN FUNCTIONS. COMMISSIONER LOY THEN ASKED THE ENGINEER IF THEY HAD RECEIVED THEIR CONSUMPTIVE PERMIT WHICH WOULD ASSURE PEOPLE IN THE AREA THAT IT WOULD NOT DAMAGE THEIR SUPPLY. YEAR AGO. ENGINEER BEINDORF STATED THAT THE PERMIT WAS APPROVED A MRS. DEAN FELT THAT IF WATER IS TAKEN FROM ONE STRATA, POSSIBLY THIS MIGHT AFFECT ANOTHER STRATA. SHE COULD NOT UNDERSTAND, AFTER LIVING IN THIS AREA FOR 15 YEARS, WHY THEY NOW SUFFER FROM BAD WATER COMING IN THEIR WELLS; AND SOME PEOPLE HAVE ALSO HAD TO PURCHASE NEW WATER HEATERS AS A RESULT OF THE MUDDY WATER. ENGINEER BEINDORF REITERATED THAT AN ARTESIAN AQUIFER DOES NOT AFFECT THE UPPER REGION. HE CONTINUED THAT THE TOPOGRAPHY OF THE LAND INDICATES THE WATER IS FLOWING'FROM WEST TO EAST - THEY ARE NOT USING ANYTHING IN THAT AQUIFER. DISCUSSION FOLLOWED ALONG THOSE LINES. COMMISSIONER LOY COMMENTED THAT THIS WATER PROBLEM MAY BE DUE TO THE RECENT HURRICANE. NOV 7199 49 saoK 42_ PacF 49 NOV 71979 COMMISSIONER LYONS AGREED THAT THE LADIES DO HAVE A PROBLEM, AND AFTER FURTHER DISCUSSION, ENGINEER BEINDORF SUGGESTED THEY GO TO A WELL DRILLER. ON MOTION BY COMMISSIONER LYONS, SECONDED BY COMMISSIONER LOY, THE BOARD UNANIMOUSLY CLOSED THE PUBLIC HEARING. ON MOTION BY COMMISSIONER Loy, SECONDED BY COMMISSIONER SIEBERT, THE BOARD UNANIMOUSLY ADOPTED RESOLUTION NO. 79-111 FOR THE APPROVAL OF THE FRANCHISE TO BENT PINE UTILITY COMPANY, CONDITIONED UPON THE FRANCHISE DOCUMENT BEING CONSISTENT WITH THE MODEL FRANCHISE PREVIOUSLY REVIEWED, AND INCORPORATING THE RATE STRUCTURE IN THE FRANCHISE, AS PUBLISHED. RESOLUTION N0. 79-111 WILL BE MADE A PART OF THE MINUTES WHEN RECEIVED. � w H VERO BEACH PRESS-JOURNAL UJ Q ¢ Published Weekly w I=- o Vero Beach, Indian River County, Florida W F- U COUNTY OF INDIAN RIVER: ae 0 , ., STATE OF FLORIDA CC) C/3 Q J Before the undersigned authority personally appeared J. J. Schumann, Jr. who on oath CL says that he is Business Manager of the Vero Beach Press-Journal, a weekly newspaper published tl at Vero Beach in Indian River County, Florida; that the attached copy of advertisement, being U Z U_ � NOTICE OF HEARING The Board of County Commissioners of Indian River County, Florida, will convene on the 7th 1- O a l� l p, day of November, 1979, at 2:30 p.m., in the Board of County Commissioners Room at the Indian > Q LL River County Courthouse, Indian River County, Vero Beach, Florida, to consider granting an assignment of Franchise for Tropic Villas to Sand Dollar Builders, Inc. Said assignment to O only the effect doelivifry of water service to the following described property in Indian River County, O in the matter of 13 Florida, d' d Lot 9 and Lot 12 of Vero Land Company Subdivision as recorded in Plat Book 3, Page 19 Public Records of St. Lucie County, Florida, said land now lying and being in Indian River County, Florida. LL. x ~ SCHEDULE OF RATES 3 in the Court, was pub- A. Monthly water quantity rates per unit J W 1. First 2,000 gallons $10.00 2. Each 2,000 gallons U U ,—, O lished in said newspaper in the issues of - � - � %e n7 9 / 200 B. Connection charge per unit O H Connection charge to be $1,000.00 plus cost of materials and installation. r—j O C. Escrow charge per unit $200.00 Ln CD M Z Parties In interest and citizens will be heard by the Board at said Public Hearing. -� C7 This 12th day of October, 1979. CZ V Affiant further says that the said Vero Beach Press-Journal is a newspaper published at Board of County Commissioners Indian River County, Florida ,--, Vero Beach, in said Indian River County, and that the said newspaper has heretofore been continuously published in said Indian River County, Florida, weekly and has been entered William C. Wodtke Jr., Chairman Oct. 17, 21, 1919. O J as second class mail matter at the post office in Vero Beach, in said Indian River County, Florida J for a period of one year next preceeding the first publication of the attached copy of adver- O tisement; and affiant further says that he has neither paid nor promised any person, firm or O LL corporation any discount, rebate, commission or refund for the purpose of securing this adver- 7- tisement for publication in the said newspaper. W x W x I— I Sworn to and subscribed before me this ,�ae`_day of � A. D. 1-- r A Q LJJ -- usi ess Manager) W 3�— I (Clerk of the Circuit Court, Indian i r County, Florida) (SEAL) J O V F— Fr- NOV 71979 BOOK 42 PAGE '52 JAMES BEINDORF, ENGINEER, APPEARED BEFORE'THE BOARD REQUESTING A FRANCHISE FOR WATER SERVICE FOR TROPIC VILLAS NORTH AND TROPIC VILLAS SOUTH TO SAND DOLLAR BUILDERS, INC., WHICH IS SITUATED ON LOT 9 AND LOT 12 OF THE VERO LAND COMPANY SUBDIVISION. HE CONTINUED'THAT LOT 10 IS PRESENTLY BEING SERVICED BY MID - FLORIDA UTILITIES; THE AREA IN QUESTION IS BORDERED ON THE WEST BY 6TH AVENUE AND ON THE SOUTH BY 10TH STREET. ENGINEER BEINDORF INDICATED THAT BECAUSE THE WATER THERE IS HEAVY IN COLOR WITH CHEMICALS, A REVERSE OSMOSIS TYPE OF TREATMENT WILL BE USED. HE CONTINUED THAT SINCE THE TOTAL USAGE FOR TROPIC VILLAS NORTH WILL BE 100,000 GPD, THEY WILL NOT HAVE TO GET A CONSUMPTIVE USE PERMIT FROM THE ST. .JOHNS WATER MANAGEMEN T-DiSTRPCT, ANYTHING MORE THAN 100,000 GPD WOULD REQUIRE A PERMIT. ENGINEER BEINDORF COMMENTED THAT THERE WILL BE A BUFFER ON THE PROPERTY, AS REQUIRED BY THE STATE. HE REPORTED THAT VERY LITTLE UNDERBRUSHING HAS BEEN DONE ON THE PROPERTY, AND OAKS AND OTHER VEGETATION WILL BE LEFT IN ORDER TO SCREEN THE AREA FOR THE ADJACENT NEIGHBORS. ENGINEER BEINDORF STATED THAT THIS WILL COME BEFORE THE PLANNING & ZONING COMMISSION FOR SITE PLAN APPROVAL. THE CHAIRMAN ASKED IF THERE WAS ANYONE PRESENT WHO WISHED TO SPEAK. ALBERT ANKNEY, 615 12TH STREET, ASKED WHY HE RECEIVED A NOTICE WHEN HE HAS HAD ROCKRIDGE WATER FOR YEARS. CHAIRMAN WODTKE THEN EXPLAINED THAT HE RECEIVED THE NOTICE, AS REQUIRED BY LAW, BECAUSE HE LIVES WITHIN 300' OF THE PROPOSED FRANCHISE SITE, AND INFORMED HIM THAT HE WOULD NOT BE SERVICED WITH THEIR WATER. ATTORNEY .JEROME KRAMER, REPRESENTING THE OWNERS OF LOT 13, COMPASS BUILDING SYSTEMS, APPROACHED THE BOARD AND STATED THAT THIS WAS AN AWKWARD SITUATION AS HIS CLIENTS ARE IN THE PROCESS OF DEVELOPING A CONDOMINIUM AND THEY WILL NEED WATER AS WELL. HE STATED THAT THEY DID NOT WANT TO STOP TROPIC VILLAS FROM GETTING WATER; THEY ARE JUST CONCERNED ABOUT THE LOCATION L-7 OF THE PLANT. HE REFERRED TO A LETTER FROM THE TREASURE COAST REGIONAL PLANNING COUNCIL REGARDING PROLIFERATION OF SMALL SEWER AND WATER PLANTS. ATTORNEY KRAMER FELT THAT SOME CONSIDERATION SHOULD BE GIVEN TO POSSIBLY CREATING A JOINT FACILITY AND LET THE TWO PROPERTY OWNERS JOIN TOGETHER, INSTEAD OF HAVING TWO PLANTS, HE THEN PROPOSED, IF THE IDEA SOUNDED REASONABLE TO THE BOARD, THAT THEY ASK TROPIC VILLAS TO DEFER THIS UNTIL THEY BOTH COULD GET TOGETHER TO CONSIDER HAVING A JOINT WATER PLANT. COMMISSIONER SIEBERT STATED THAT TROPIC VILLAS HAD PREVIOUSLY BEEN DEFERRED; NOW THEY ARE READY TO GO ON WITH THEIR PROJECT, AFTER BEING PREVAILED UPON FOR MONTHS AND MONTHS. ATTORNEY KRAMER FELT THIS WAS A GOLDEN OPPORTUNITY TO MAKE A POINT - HE WAS NOT ASKING THE BOARD TO STOP THEM, JUST DEFER THEM. HE CONTINUED THAT HE HAS EXAMINED THEIR APPLICATION AND IS NOT SURE THAT IT MEETS THE BOARD'S REQUIREMENTS; ALSO THE BER LISTS SEVERAL REQUIREMENTS, AND HE FEELS THEY HAVE NOT BEEN MET. ATTORNEY KRAMER REFERRED AGAIN TO THE APPLICATION AND COMMENTED THAT IT DOES NOT SHOW WHAT OBLIGATIONS ARE GOING TO BE IMPOSED ON THE CONDOMINIUM PURCHASERS BY THIS WATER PLANT, AND HE FELT THIS SHOULD BE KNOWN. T. M. LEONARD, OWNER OF CONDOMINIUM 8-C IN TROPIC GROVE VILLAS, CAME BEFORE THE BOARD AND STATED THAT HE ALSO HAS A VESTED INTEREST IN TROPIC VILLAS NORTH. HE NOTED THAT 3/4 OF THE CONDOMINIUMS ARE OCCUPIED AND THE PEOPLE ARE HAVING A VERY BAD TIME WITH DISCOLORED, SANDY, DIRTY WATER AND MUST RESORT TO IMPORTING WATER FROM OTHER PLACES TO DRINK. BEING FACED WITH THIS DILEMMA, MR. LEONARD WONDERED HOW THE PROBLEM COULD BE SOLVED. CHAIRMAN WODTKE COMMENTED THAT THE WATER HE IS BEING SERVICED WITH IS MID -FLORIDA AND OWNED BY THE COUNTY; SAND DOLLAR BUILDERS, INC. OWNS THE SEWER TREATMENT PLANT. HE STATED THAT HIS WATER PROBLEMS ARE GOING TO BE SOLVED BY THE COUNTY, AND IT IS NOT THE RESPONSIBILITY ANY LONGER, NOR WERE THEY CREATED, BY THE DEVELOPER. CHAIRMAN WODTKE SAID THE ENTIRE AREA WILL BE SERVICED BY A NEW COUNTY WATER SYSTEM WITHIN TWO OR THREE YEARS. NOV 719i 53 900K 42 PACE 531 9 NOV 71979 BOOK ENGINEER BEINDORF REPORTED THAT A CONSUMPTIVE USE PERMIT WAS NOT REQUIRED FOR TROPIC VILLAS NORTH, BUT WE WILL HAVE TO GET ONE FOR THE TROPIC VILLAS SOUTH, IF BOTH OF THESE PROJECTS ARE PUT IN PRIOR TO THE COUNTY'S SYSTEM, ATTORNEY COLLINS INQUIRED ABOUT THE ESCROW AND HOW THE DEVELOPER IS COORDINATING IT WITH THE COUNTY. ENGINEER BEINDORF STATED THAT THE DEVELOPER HAS AGREED TO ESCROW $200 FOR EACH TIE-IN, WHICH WILL GATHER INTEREST, AND THEN LATER BE TURNED OVER TO THE COUNTY. HE CONTINUED THAT THE APPLICANT HAS AGREED TO OBTAIN THE NECESSARY PERMITS AND BUILD TO COUNTY SPECIFICATIONS. ROBERT BELL, OF SAND DOLLARS BUILDERS, INC., STATED THAT THEY ADDED THE TIE-IN FEE IN CASE THE FRANCHISE WOULD EVER BE EXPANDED. ATTORNEY KRAMER STATED THAT HE WANTED TO MAKE IT CLEAR TO THE BOARD THAT HIS CLIENTS ARE NOT OPPOSING THE FRANCHISE; JUST ASKING THE BOARD TO DEFER IT SO THAT THIS SUGGESTION COULD BE EXPLORED WITH THE APPLICANT. MR. LEONARD ASKED WHERE THE CONDOMINIUM OWNERS SHOULD REPORT THEIR BAD WATER SITUATION, IN ORDER TO GET SOME SATISFACTION. ASSISTANT ADMINISTRATOR NELSON INTERJECTED THAT THE UTILITY DEPARTMENT COULD TAKE CARE OF THE COMPLAINT - IT MIGHT BE JUST A DIRTY LINE AND JUST FLUSHING OUT THE LINES WOULD CORRECT THIS. HE CONTINUED THAT THEY HAVE NOT HAD ANY COMPLAINTS ABOUT WATER COLOR OR QUALITY. ON MOTION BY COMMISSIONER Loy, SECONDED BY COMMISSIONER DEESON, THE BOARD UNANIMOUSLY CLOSED THE PUBLIC HEARING. COMMISSIONER LYONS ASKED WHAT WOULD BE NECESSARY, AT A LATER DATE AS THE AREA TO THE SOUTH IS DEVELOPED, IF TROPIC VILLAS WAS INTERESTED IN AN AGREEMENT TO CONSOLIDATE. ATTORNEY COLLINS NOTED THAT IT WOULD TAKE ONE HEARING, AND THE CONCURRENCE OF THE UTILITY COMPANY, AS WELL AS THE DIRECTION OF THE BOARD TO EXPAND THE AREA - THE COUNTY WOULD HAVE TO AGREE. CHAIRMAN WODTKE FELT THERE ARE SEVERAL THINGS FOR THE BOARD TO ADDRESS, SUCH AS NOT HAVING A GREAT NUMBER OF 14ATER TREATMENT PLANTS. HE CONTINUED THAT HE WOULD BE RECEPTIVE TO HAVING A PLANT SERVICE AS LARGE AN AREA AS POSSIBLE, BUT DID NOT FEEL THE BOARD SHOULD ATTEMPT TO MAKE FACILITIES AVAILABLE TO A DIFFERENT CORPORATION'OR PROPERTY OWNER; THAT IS SOMETHING THAT HAS TO OCCUR OUTSIDE THE COMMISSION ROOM, AS THERE ARE ECONOMICS INVOLVED. CHAIRMAN WODTKE STATED THAT IF THE PROPERTY IS GOING TO BE DEVELOPED SOUTH OF TROPIC VILLAS, SAND DOLLAR BUILDERS, INC. SHOULD BE APPROACHED FIRST TO MAKE SOME ARRANGEMENTS, IF POSSIBLE; AND HE FELT THAT PERMITTING GETS EVEN MORE DIFFICULT. CHAIRMAN WODTKE THOUGHT THE BOARD SHOULD APPROVE THE FRANCHISE AND ENCOURAGE THE APPLICANT TO AT LEAST CONSIDER AND LISTEN TO THE PROPERTY OWNER TO THE SOUTH, AND LET THEM START GOING THROUGH THE MAZE OF PERMITTING BEFORE GETTING THEIR PLAN SUBMITTED. ATTORNEY COLLINS EXPLAINED THAT THEY ARE ATTEMPTING TO HAVE THE DEVELOPER CONSTRUCT IN SUCH A WAY THAT EACH OF THE PROJECTS WILL EVENTUALLY BE ABLE TO HOOK UP TO THE LINES. HE CONTINUED THAT WHEN THE DEVELOPER PUTS IN THE LINES, IT WILL BE CONVEYED TO THE COUNTY, AND THEN THE COUNTY WILL LEASE IT BACK TO THE DEVELOPER. ATTORNEY COLLINS HOPED TO DO THIS IN AN ORDERLY TRANSITION, AS THEY ARE FOLLOWING THE MODEL RESOLUTION. ON MOTION BY COMMISSIONER LYONS, SECONDED BY COMMISSIONER SIEBERT, THE BOARD UNANIMOUSLY ADOPTED RESOLUTION N0. 79-112 ISSUING A WATER FRANCHISE TO SAND DOLLAR BUILDERS, INC., PURSUANT TO THE TERMS OF THAT MODEL WATER RESOLUTION THAT HAS BEEN ADOPTED, INCLUDING THE RATE SCHEDULE AS ADVERTISED. RESOLUTION No. 79-112 WILL BE MADE A PART OF THE MINUTES WHEN RECEIVED. 55 BOOK 42 PAGE 55 NOV 71979 NOV 71979 Boos 42 PACE 56 .JAMES BEINDORF NEXT PRESENTED A CONTRACT FOR ADDITIONAL SERVICES FOR THE SOUTH TAX DISTRICT WATER SYSTEM IMPROVEMENTS TO THE BOARD FROM THE JOINT VENTURE. ON MOTION BY COMMISSIONER SIEBERT, SECONDED BY COMMIS- SIONER DEESON, THE BOARD UNANIMOUSLY AUTHORIZED APPROVAL OF THE CONTRACT, SUBJECT TO VERIFICATION OF THE FACTOR BASIS. SVERDRUP & PARCEL AND ASSOCIATES, INC. AND BEINDORF AND ASSOCIATES, INC. (A JOINT VENTURE) Project No. October 19, 1979 Mr. William C. Wodtke, Jr., Chairman Board of County Commissioners Indian River County County Courthouse Vero Beach, Florida 32960 Subject: Indian River County - South Tax District Water System Improvements Dear Mr. Wodtke: This letter is in reference to the Commission's special meeting on October 16, 1979, in which the Joint Venture was authorized to pro- vide additional engineering services on the subject project to per- form the following: I. Review the proposed test programs to be performed by the Hydro -geological firm of Geraghty & Miller and prepare recommendations to the Commission for the implementation of this program. 2. Search for a water treatment plant site and provide recommendations to the Commission for an option to purchase. We propose to provide these additional services in accordance with our Agreement dated November 15, 1978 on a factor basis of 2.1 times total salary costs plus reimbursement for direct costs. REPLY TO: REPLY TO: --� j 3885 20TH STREET XX) 2002 N.W. 13TH STREET POST .OFFICE BOX- 849 C SUITE 20I VERO BEACH, FLORIDA 32960 56 G_ AINESVILLE, FLORIDA 32601 Mr. William C. Wodtke, Jr. October 19, 1979 Page -two- This multiplier of 211 will be used for future additional services to be performed on the subject project. We trust that this will meet the Board's approval. Respectfully submitted, James C. Jon Jr., P1:E: For the Joint Venture ACCEPTED BY: INDIAN RIVER COUNTY BOARD OF COUNTY COMMISSIONERS 9�c�- .44 c William C. Wodtke, Jr. Chairman 7 Date ENGINEER .JAMES BEINDORF APPEARED BEFORE THE BOARD TO GIVE THE STATUS OF THE PERMIT FROM THE DER ON PHASE II OF THE GIFFORD SEWAGE TREATMENT PLANT. HE RELATED THAT THE PERMIT WAS BEING HELD UP BECAUSE OF AN OBJECTION BY SOME ADJACENT PROPERTY OWNERS, AND THAT AN ADMINISTRATIVE -TYPE HEARING WOULD BE HELD. MR. BEINDORF ADVISED THAT ATTENDING THIS MEETING WOULD BE CHAIRMAN WODTKE, AS REPRESENTATIVE OF THE BOARD OF COUNTY COMMISSIONERS; ATTORNEY COLLINS; AND THE ENGINEERS, TO GIVE TESTIMONY TO THE DER. HE NOTED THAT THE DER WILL THEN HAVE TO DEFEND NOT ISSUING THIS PERMIT TO THE COUNTY, ENGINEER BEINDORF STATED THAT THE DER WILL BE NOTIFYING HIM AS TO THE DATE AND PLACE OF THE HEARING. ATTORNEY COLLINS NEXT DISCUSSED PURCHASING A UTILITY EASEMENT FROM JULIUS BAKER, JR. AND EXPLAINED THE PRIME PROBLEM IS THAT MR. BAKER INSTALLED A SPRINKLER SYSTEM THERE AND IT IS GOING TO COST $150 TO SUPERVISE AND MOVE THE SYSTEM. ON MOTION BY COMMISSIONER LYONS, SECONDED BY COMMISSIONER LOY, THE BOARD UNANIMOUSLY AUTHORIZED THE PURCHASE OF THE UTILITY EASEMENT FOR $150 FROM JULIUS BAKER, JR. NOV - 71979 57 BOOK 42 mu 57 4 • .NOV 71979 BOOK 42 PacE 58 UTILITY EASr'llf:NT Ck THIS EASEMENT made this % day of1971) between JULIUS BAKER, JR. and DELoitIS BAKER, 4581) - 33rd Avenue, Vero Beach, Florida, as party of the first part, and 'rNDTAN RIVER COUtITY, a po.iitical subdivision of the State of Florida, .i-. l,.irty of the sucund part, whose address is Incaian River:County Courthouse, Vero Beach, Florida. WITNESSETH, that said party of the first htirt, for and in consideration of the sum of One Dollar ($1.00) and other valuable considerations paid, receipt of which is hereby nicknowledged, does her(�hy grant a utility easement unto the party of the second part, its succes,,<>r:-; and assigns, over, on and across the following drscr-ibed land situated in Indian River County, Florida, to -wit: Commence at the Southwest corner of .'section 22, Township 32 Sout.ii, Range 39 East, run South 890 15' 30" 1;ast a.lonq said Snut:h Section line a distance of 935.50 feet; thence North 00' 43' 35" West a distance of 1795.12 feet; thence East a distance of 640 feet; t1h.'„",e run South a distance of 208 feet on a line :i.lonq the I,,ist laoper.'y line of Gifford Gardens, Inc. as per Official Records gook 312, p. to 4i to the Northwest property corner of Julius; Jr. and Delofis l3 :ser as per Official ,Records Book 447, page 225; thence run South 8-; f ce+_ being the West property.line of. Julius, Jr.aiui Delor.is Baker ,also the West line of a 10 -foot utility easement. Land owned by Julin, Baker, Jr. and Deloris Baker as per Iridian River County Public Recucds Indian River County, Florida. IN WITNESS WHEREOF, said party of the first part have hereunto set their hands and seals on the day and year first above rritten. Signed, sealed and delivered in the presence of: BOAR[` OF COUN'T'Y COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA By�iwa" -^ w Willim�C. Wodtke, Jr.,.01irman Attest:. A L-� , L�� (_ Freda Wright, Cl rk STATE OF FLORIDA COUNTY OF INDIAN RIVER I HEREBY CERTIFY that on this day before me, an officer duly qualifieci to take acknowledgments, personally appeared JULIUS PAKFR, JR. and DOLORIS BAKER, known to be the persons described in and who executed the foregoing instrument and acknowledged before me that they executed the same. WITNESS my hand and seal in the County and State aforesaid this day of )t.ij7 , /.- r c — , 1979. (J) Notary Public, State of Florida at large. My commission expires: NO(ARY POP 11( ST ATF OF TLORIDA .A1 IAR;'I M( I; •..".915 `. iO^, tyi IP -.5 -AN 30 &(!• �'I` x'\1 IN'. tijNI)IRI% Ii STATE OF FLORIDA COUNTY OF INDIAN RIVER I HEREBY CERTIFY that on this day before mo, an officer duly qualifies, to take acknowledgments., personally appeared WILLIAM C. WODTKE, JR., as Chairman, BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORTDA, to me known to be the person described in and who executed the foregoing instrument and acknowledged before me that he executed same. WITNESS my hand and official seal in the County and State aforesaid q97— this _X q_day of _, 1979. Notary Pi Lic, State of Fkorida at Larne. t' commission expires: NOTARY PUBLIC STATE. OF FLORID4 AT IARQ 16+Y CommfSSIC,, F'FIR, 1:t'r ti82 SON= [HRU CeNXI INS. Uj&rkvdRITE$S BooK 42 PACE 9 NOV 71979 NOV 71979 BOOK 42 . PAGE 60 ATTORNEY COLLINS NEXT DISCUSSED THE FIREARMS SAFETY AND HANDLING COURSE AND THE ADOPTION OF PISTOL PERMIT APPLICA- TION REQUIREMENTS. HE EXPLAINED THAT THE PISTOL PERMIT PACKAGES ARE KEPT IN THE CLERKS OFFICE; AND AFTER THE APPLICANT HAS COMPLETED ALL ITEMS LISTED IN THE PACKAGE, THE APPLICATION IS RETURNED TO THE CLERKS OFFICE FOR PROCESSING TO THE ADMINISTRA-r TOR S OFFICE, AND FINALLY BROUGHT BEFORE THE BOARD FOR APPROVAL. HE EXPLAINED THAT AFTER THE BOARD APPROVES THE PERMIT, THEN EITHER A $100 CASH BOND OR A SURETY BOND IS REQUIRED. ATTORNEY COLLINS NOTED THAT ALL BONDS ARE MADE PAYABLE TO THE GOVERNOR; NOT THE CHECK, BUT THE BOND. FINANCE OFFICER BARTON STATED THAT THEY HAVE RECEIVED CHECKS MADE PAYABLE TO THE GOVERNOR WHICH THEY CANNOT CASH AND HE FELT THIS SHOULD BE CLARIFIED. HE COMMENTED THAT THE PEOPLE IN HIS DEPARTMENT ARE ADVISED TO TELL APPLICANTS THAT THERE IS NO INTEREST PAID ON CASH BONDS. ATTORNEY COLLINS THEN WENT OVER SOME MINOR CHANGES IN THE WORDING OF SEVERAL ITEMS IN THE APPLICATION REQUIREMENTS. ASSISTANT ADMINISTRATOR NELSON ANNOUNCED THAT THE WEAPONS TRAINING COURSE WILL BE HELD THE SECOND TUESDAY OF EACH MONTH, AND NOT THE SECOND WEDNESDAY, AS ORIGINALLY SCHEDULED; ARRANGE- MENTS ARE TO BE MADE WITH THE SHERIFFS DEPARTMENT. ON MOTION BY COMMISSIONER LYONS, SECONDED BY COMMISSIONER SIEBERT, THE BOARD UNANIMOUSLY ADOPTED RESOLUTION N0. 79-113 OUTLINING THE PROCEDURES FOR ISSUANCE OF A LICENSE TO CARRY A CONCEALED WEAPON, AND THE FIREARMS SAFETY AND HANDLING COURSE, AND AMENDMENTS. RESOLUTION N0. 79-113 WILL BE MADE A PART OF THE MINUTES WHEN RECEIVED. THE PROCEDURES FOR ISSUANCE OF A LICENSE TO CARRY A CONCEALED WEAPON AND THE CONCEALED WEAPON TRAINING CRITERIA ARE ON FILE IN THE OFFICE OF THE CLERK. THE BOARD NEXT DISCUSSED A LETTER FROM CHARLES E. RAINEY, COMMISSIONER -OF PINELLAS COUNTY, REGARDING A CONSULTANT SELECTION POLICY, AS FOLLOWS: PIl®TELLAS c®LJI®TT�' 130AF;ZID ®V c®LINTY C®1�11��SI®1o7��� PHONE 443-3064 6 315 HAVEN STREET '��(1 wr � ® CLEARWATER. FLO�RIDAI�33816'1 ��• F- at rl n:, y�y,•. CHARLES E. RAINEY C' COUNTY COMMISSIONER C\� i J October 19, 1979vc- f TO: Each Member of the State Association of County Commissi--6tir_s, FROM: Charles E. Rainey, Commissioner Representing Pinellas County Dear Commissioner: Recently I had the opportunity to speak before the State Association of County Commissioners. The subject was to bid or not to bid by consultants, i.e. engineers, architects, et cetera - I received so many requests for copies of Pinellas County's Consultants' Selection Policy, as well as our Procedure for the Selection of Consultants that I felt it might be to everyone's advantage to share the experience that Pinellas County has enjoyed by requiring a fee to be stipulated on all con- sultant engineers, architects and inost_rvcently C.P.A._firms. Enclosed you will find a Consultants' Selection Policy, as well as the pro- cedure that we follow, and a copy of-the-debaLe -that-- presented to the State Association of County Commissioners in Pensacola. I can tell you that the procedure that we have used is sound and a money saver. Pinellas County has already enjoyed a consultants' savings of over a quarter of a million dollars in engineering and architect fees. In this time when the demands of the Federal Government are so great_ and the State constantly placing the tax burden on local government; we need every vehicle to save. I suggest to you !that this is one avenue that has proven successful and that you might pursue it. Also enclosed is a copy of a letter from the President of the Senate and the Speaker of the House indicating that they are considering competitive bidding on C.P.A. firms. I sincerely:.hope that*you find this method financially advantageous to your County; and if I may be of further service to you or yours, please do not hesitate to call upon me. With warm personal -regards, I remain R L,HAR ES E. RAiNEY CER:cj Enclosures NOV 71979 "PINELLAS COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER" 61 Bob 42 PAGE . 6 I NA \41 D� q '! :Q :.4rrtel`1l•^�Mt�tl'a�" `.g ;i PIl®TELLAS c®LJI®TT�' 130AF;ZID ®V c®LINTY C®1�11��SI®1o7��� PHONE 443-3064 6 315 HAVEN STREET '��(1 wr � ® CLEARWATER. FLO�RIDAI�33816'1 ��• F- at rl n:, y�y,•. CHARLES E. RAINEY C' COUNTY COMMISSIONER C\� i J October 19, 1979vc- f TO: Each Member of the State Association of County Commissi--6tir_s, FROM: Charles E. Rainey, Commissioner Representing Pinellas County Dear Commissioner: Recently I had the opportunity to speak before the State Association of County Commissioners. The subject was to bid or not to bid by consultants, i.e. engineers, architects, et cetera - I received so many requests for copies of Pinellas County's Consultants' Selection Policy, as well as our Procedure for the Selection of Consultants that I felt it might be to everyone's advantage to share the experience that Pinellas County has enjoyed by requiring a fee to be stipulated on all con- sultant engineers, architects and inost_rvcently C.P.A._firms. Enclosed you will find a Consultants' Selection Policy, as well as the pro- cedure that we follow, and a copy of-the-debaLe -that-- presented to the State Association of County Commissioners in Pensacola. I can tell you that the procedure that we have used is sound and a money saver. Pinellas County has already enjoyed a consultants' savings of over a quarter of a million dollars in engineering and architect fees. In this time when the demands of the Federal Government are so great_ and the State constantly placing the tax burden on local government; we need every vehicle to save. I suggest to you !that this is one avenue that has proven successful and that you might pursue it. Also enclosed is a copy of a letter from the President of the Senate and the Speaker of the House indicating that they are considering competitive bidding on C.P.A. firms. I sincerely:.hope that*you find this method financially advantageous to your County; and if I may be of further service to you or yours, please do not hesitate to call upon me. With warm personal -regards, I remain R L,HAR ES E. RAiNEY CER:cj Enclosures NOV 71979 "PINELLAS COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER" 61 Bob 42 PAGE . 6 I NOV 71979 CONSULTANT SELECTION POLICY BOOK .42 FAcE 62 All firms/persons responding to public announcements for professional services or when requesting that they be listed with the County as 2 firm/person. able to provide "professional services" shall be required to submit a full statement of their qualifications. The firm/person's qualifications shall be reviewed by a "Pre—Qualification Professional Screening Committee" appointed by the County Aden nis tra for . This committee shall have not less than than two (2) members who are registered professional engineers, architects or other as appropriate. Upon acceptance of credentials, the name of the firm/person and the area of professional expertise shall be added to the County's "Qualified List of Architectural and Engineering Consultants". The Chairperson of the ."Pre—Qua li f i.ca tion Professional Screening Committee" will notify the firm/person of the results of the committee's decision. The Administrator or representative thereof shall maintain the listing of all engineers and architects thus certified. When professional services are considered necessary, and were not approved as part of the annual budget, the Board of County Co=mmissioners shall be requested to authorize those actions necessary to acquire such services. A Selection Advisory Committee (SAC), consisting of no less than five (S) persons shall be appointed by the County Administrator. These five (S), or their .designees shall include the County Administrator, the head of . the department requiring the services, the Director of Ceneral Services Department (if a County building is involved), the Director of Public Works and Utilities, and at least one (1) other professional registered in the area of concern. Other persons chosen to provide outside input and citizen involvement may be appointed to the committee. From the qualified list of coasultsnts the County Administrator will select the names of those firncs which are qualified for the particular type of project or service and shall notify such firms of the proposed project. In addition to.such notification, a public announcement shall be placed in a local newspaper(s) describing the work required and a closing date for receipt of expressions of interest in the project shall be established.. -Publications of statewide and national distribution may be utilized for such announcements when the magnitude of the project merits this effort. The Selection Advisory Committee shall evaluate the qualifications of those_ .firms_ who have .ind.icated an interest in wr.itino, select three (3) or more of the most qualified, and provide the County Administrator with a listing of these firms in alphabetical order for review and presentation to the Board of County Con-a-issioders. After review the Board may direct the Administrator to request all firms appearing on the list to provide specific proposals with the fee specified. The Selection Advisory Com=ittee shall prepare the Request for Proposal and send it to the listed firms. The request shall include: (a) A delineation of the required scope of services. The description shall be sufficient to assure that all firms have the same understanding of the requested basic services. (b) A sample "Standard" -contract modified as necessary for special project requirements. (c) A request for specific and general information on how _ the firm will= proceed with the project: (d) Specific .instructions on hoar, when and where the proposal-- shall be submitted. (e) The requirement that the actual cost of services and required fee be provided as seperate entities. - (f) The requirement that the proposal be submitted as a sealed package. After the final date of submittal, the Selection Advisory Com.ittee shall open and review the proposals. The Committee shall evaluate each firm's qualifications based on past history, expressed understanding of the project and proposed method of handling the project. After evaluation and giving due consideration to the stipulated fee the Committee, through the County Administrator, shall present the Board of County Commissioners with a list of the top three (3) fires: 1.0 If the total cost for professional services is anticipated to be _ $50,000 or more, the Selec tior. Advisory Committee shall submit the list to the County Administrator with the top three (3) firm in alphabetical order and shall include a summary of total qualifications and fee structures. 1.1 The Board shall review the qualifications of the firma, make the final selection by ranking the firms in priority order and direct the County Administrator to initiate negotiations. 1.2 Negotiations for a contract shall be conducted by the County Administrator (or designee) and shall be carried to conclusion with the first firm appearing on the list. If negotiations are unsuccessful, that firm shall be so notified in writing; and negotiations shall be undertaken with the next on the list, and so on, until . -a proposed contracC. is agreed upon -between the County Administrator and the qualified firm. 1.3 The County Administrator shall foru.•ard the proposed contract to the County Attorney for legal review. Upon approval of the proposed contract by the County Attorney, the County Administrator shall. submit 'the proposed contract to the Board of County Commissioners for approval. 2.0 If the fee (total cost) for professional services is anticipated to be less than $50,000, the Selection Advisory Committee shall submit the list to the County Administrator with the top three (3) firms listed in order of preference. 2.1 . The County Administrator (or designee) shall initiate contract negotiations and carry them to conclusion with the first firm appearing on the list. If negotiations are unsuccessful, the firm shall be so notified in writing and negotiations shall be undertaken with the next firm on the list and so on, until a proposed contract is agreed upon between the County Administrator and the qualified firm. 2.2 The County Administrator shall forward the proposed contract to the County Attorney for legal review. Upon approval of the proposed contract by the County Attorney, the County Administrator shall submit the proposed contract to the Board of County Commissioners for approval along with the. original list provided by the Selection Advisory Committee. Nov 71979 63 800K 44 PAGE 63. I NOV 71979 BOCK 42 PAcF 64 POLICY FOR SELECTION OF CONSULTING ENGINEERS AND ARCHITECTS i. Advertise that consulting services are required for a particular project. 2. notify pre -qualified fi;'as. 3. Receive 1 e `tars or interest. 4. Selection Advisory Cor-gittee apYointed by the County Administrator reviews c:salifications of interested firs and. selects three or ::are of the rest qualified firms. 5. The list of selected firms is SuNni tted to the 5card of Coin ty Cc;„ - T. ssionars S'`' o f:•.ay autaciriZ- and direc.t that requests for proposals be sent to tisose firms. The request to include: a) Gasic scope of services. b) Sample contract. c) Request for specific and general information on ho -r tba. fire would proceed .,rite the project. d) Instruct—ions on proposal suln�;i ttal . e) Re ;tai re3 en t that fee be s -i pill atad . r. Celll e -^ti on Advisory Crr_:i t*t_ae ale,n,s. , review-, and evaluates L,iltr ;,0,1• 0sal s . 7. Lased on qualifications and f e, the Selection Advisory Coi:r;ittee through the County Administrator suumi is a listing. oF t;;e top three fir:::s to the Coard of COu;lty Cc74--ilssicrars. 7.1 If the fee is s50,000 or less, the listing is provided in order of preference and is accompanied by an executed contra';t with tale preferrer consul tan t. 7.2 If the fee is more than 50,000 - 7.2.1 The listing i s in alphabetical order and -Includes a s::..-,ary of qualifications and fee structures. 7.2.2. T?Sz Board of County Co=issioners makes the final selectien and directs the AdTinistrator to ccmpletc contractual arran5en:ents and prN- sent the acreetnent to the Board for final approval. DISCUSSIQ.I: At its regular mecting on Deceiaber 5, 1973, the Board of County Conriissicn=ers directed that the consultant Selection Policy be charged to re vire consul tants to submit proposals with the fee stipulated. The above reco=--enda- tion accomplishes this change Fid: GEJ: LTJ: LL ASSISTANT ADMINISTRATOR RELSON-COMMENTED THAT HE WOULD LIKE TO SEE THE COUNTY UTILIZE THIS POLICY OF HAVING CONSULTANTS .FURNISH A FEE PROPOSAL. ATTORNEY COLLINS NOTED THAT OTHER COUNTIES ARE SENDING OUT NOTICES TO THE PROFESSIONAL CONSULTANTS, AND THEY ARE SENDING BACK INDICATIONS OF INTEREST; THEN OUT OF THE*TOP THREE CONSULTANTS SELECTED, THEY ARE ASKED TO SUBMIT THEIR SCOPE OF WORK ALONG WITH THE DOLLAR AMOUNT TO DO THIS WORK. HE CONTINUED THAT THE FIRMS CAN REFUSE TO SUBMIT THIS DOLLAR AMOUNT INFORMATION. ATTORNEY COLLINS COMMENTED THAT THE DOT HAD FOLLOWED THIS POLICY AND INCLUDED IT IN AN APPROPRIATION BILL, BUT A JUDGE RULED IT UNLAWFUL BECAUSE IT WAS TIED TO AN APPROPRIATION BILL. CHAIRMAN WODTKE NOTED THAT A SELECTION COMMITTEE OF THREE OR FIVE MEN, APPOINTED BY THE ADMINISTRATOR, COULD DO THE SCREENING OF THE CONSULTANTS AND MAKE A RECOMMENDATION TO THE BOARD, AND IN THAT WAY, THE BOARD WOULD NOT HAVE TO SPEND A GREAT DEAL OF TIME GOING THROUGH THE INTERVIEWS. COMMISSIONER LOY FELT THIS IS A MORE PROFESSIONAL MANNER OF SELECTING A CONSULTANT. ON MOTION BY COMMISSIONER LYONS, SECONDED BY COMMISSIONER SIEBERT, THE BOARD UNANIMOUSLY AUTHORIZED THE ADMINISTRATOR TO WORK ON IMPLEMENTING A CONSULTANT SELECTION PLAN AND PRESENT IT AT THE NEXT MEETING. NOV 7 1979 65 BOOK 4.2 PAGE 65 NOV 71979 'BOOK 42 fAGE 66 THE BOARD DISCUSSED A MEMORANDUM FROM BERT BARLOW OF THE DIVISION OF BLIND SERVICES REGARDING THE FOOD CONCESSION AT THE ADMINISTRATION BUILDING AND COURTHOUSE, AS FOLLOWS: C� 1HE ST'�T LL A DIVISION OF BLIND SERVICES 0 agoo ,.1 s 4 Department of Education State of Florida 111 Georgia Ave. Room #101 RALPH D. TURLINGTON West Palm Beach, FL 33401 COMMISSIONER MrMnR A XMTTM DATE: November 5th, 1979 TO: Indian River County Commissioners FROM: Bert Barlow, Vending Facility Coordinator Telephone: (305) 837-5026 DONALD H. WEDEWER DIRECTOR Enclosed herein is this agencies proposal for the food concession in the County Administrative complex. Background: The Vending Facility Program was founded by federal law dating back to the early 1930's, and administered through the Randolph -Shepard Act, and it's amendments. This program furnishes rehabilitative ser- vices to benefit the visually handicapped through the Division of Blind Services, a state agency. Each state administers it's own program through the provisions of the Randolph -Shepard Act, and is 80% federally funded.Within the State of Florida, this program receives no state public funds, gener- ating the 20% matching funds within the program. In exchange for space and utilities, this agency will furnish all fixtures, equipment and a trained, licensed operator. We ask for a one year contract, which is automatically renewed, but may be canceled by either party on thirty days written notice. We ask for the exculsive right to all food, cigarettes, beverages, and sundry items in the complex. This includes any desired vending machine, and coin operated copying machine. We will arrange for installation and satisfactory service of vending machines in the courthouse. We will require all utility stub -ups, finished floors, walls, and ceilings; in addition, any external Health or Fire Department re- quirements will have to be met by the county. The proposed facility is in compliance with State Health Department requirements. -. The -enclosed lay -out is a guide line to work from, and should not be used to provide utility stub -ups. Upon reading an agreement, and receiving a permit from the county, plans will be provided. If I may be of further information, please contact me. ASSISTANT ADMINISTRATOR NELSON=REPORTED THAT THE VENDING MACHINES COULD BE PLACED IN THE COURTHOUSE IN WHAT IS NOW MRS. FORLANI'S OFFICE, AND A DAY BY DAY CHECK WILL BE MADE. HE RECOMMENDED THAT, AT THE ADMINISTRATION BUILDING, THEY HAVE A MANUAL OPERATION WHERE SANDWICHES AND DRINKS WILL BE PROVIDED MR. NELSON FELT THAT IF THE BOARD APPROVED, CONSTRUCTION PROJECT REPRESENTATIVE KONTOULAS COULD WORK WITH THE ARCHITECT TO GET THE PLAN FORMULATED, GETTING IT TO CONNELL, METCALF & EDDY IN TIME SO THAT IT WOULD NOT BE A CHANGE ORDER. DISCUSSION FOLLOWED ABOUT THE ITEMS MENTIONED IN THE MEMORANDUM. ON MOTION BY COMMISSIONER LYONS, SECONDED BY COMMISSIONER DEESON, THE BOARD UNANIMOUSLY APPROVED THE SERVICES OF THE DIVISION OF BLIND SERVICES, AS OUTLINED IN THE MEMORANDUM OF NOVEMBER 5, 1979. ASSISTANT ADMINISTRATOR NELSON REPORTED ON THE DOT STATUS OF THE STATE ROAD 512 PROJECT IN FELLSMERE AND SAID THAT AT THE PRECONSTRUCTION CONFERENCE HELD IN FORT PIERCE, THE ENTIRE ROAD BED WILL BE TAKEN UP AND MADE WIDER. HE CONTINUED THE PROJECT WILL START ON DECEMBER 11, 1979 AND HAVE 235 DAYS OF CONSTRUCTION TIME; THEY WILL PROVIDE FOR CONSTANT TRAFFIC, ACCORDING TO THE ENGINEERING PLANS. MR. NELSON REPORTED THAT MAYOR .JOE SUIT WAS CONCERNED ABOUT THE EQUIPMENT AND SUGGESTED THAT DICKERSON STORE THEIR EQUIPMENT OVERNIGHT IN THE TWO LOTS OWNED BY THE COUNTY, WHERE STATE ROAD 507 INTERSECTS, WHICH IS ACROSS FROM THE GULF STATION. ADMINISTRATOR KENNINGS REPORTED ON THE LUNDBERG ROAD PROJECT AND SAID THE STATE HAS APPROVED THE COMPLETED PLANS. HE SUGGESTED THAT WE GO TO FORT LAUDERDALE TO FIND OUT WHERE WE STAND ON THIS PROJECT, AND THAT WE SHOULD CONSIDER CLEARING THE RIGHT-OF- WAY THAT HAS BEEN DEEDED TO THE COUNTY. ADMINISTRATOR KENNINGS FELT THAT A DEFINITE MOVE SHOULD BE MADE TO SHOW THAT IT IS A COUNTY RIGHT-OF-WAY. ON MOTION BY COMMISSIONER SIEBERT, SECONDED BY COMMIS- SIONER DEESON, THE BOARD UNANIMOUSLY AUTHORIZED OUT -OF -COUNTY TRAVEL FOR THE ADMINISTRATOR TO GO TO THE DOT IN FORT LAUDERDALE. NOV 71979 67 '660K 44 PAt NOV 71979 E0m 42 RAGE 68 MOTION WAS MADE BY COMMISSIONER SIEBERT, SECONDED BY COMMISSIONER Loy, THAT THE BOARD AUTHORIZE THE ADMINISTRATOR TO PROCEED WITH CLEARING THE RIGHT-OF-WAY ON THE LUNDBERG ROAD PROJECT. DISCUSSION FOLLOWED ABOUT CLEARING OUT THE TREES AND GRADING THE RIGHT-OF-WAY. THE CHAIRMAN CALLED FOR THE QUESTION. IT WAS VOTED ON AND CARRIED. ADMINISTRATOR JENNINGS ADVISED THE BOARD THAT MAYOR JAY SMITH HANDED HIM A RESOLUTION REGARDING THE SCHEDULE OF THE PROPOSED MAINTENANCE OF THE MERRILL P. BARBER BRIDGE. DISCUSSION FOLLOWED AND IT WAS DECIDED THAT INSTEAD OF THE RESOLUTION, MAYOR SMITH SHOULD BE SENT A COPY OF THE MINUTES PERTAINING TO THIS SUBJECT, AND A COPY OF ADMINISTRATOR JENNINGS' LETTER TO THE DOT SHOULD ALSO BE MADE A PART OF THE MINUTES, AFTER IT IS COMPLETED. ASSISTANT ADMINISTRATOR NELSON ANNOUNCED THAT HE AND ATTORNEY COLLING PLAN T0. ;ATTEND A MEETING ON NOVEMBER 28, 1979 WITH THE CITY AND THE BOARD OF APPEALS TO DISCUSS THE ENERGY CODE AMENDMENTS OF THE BUILDING CODE, AT THE CITY HALL COUNCIL CHAMBERS. COMMISSIONER LYONS NEXT DISCUSSED A LETTER FROM ANN ROBINSON, PRESIDENT OF THE COUNTRY CLUB POINTE PROPERTY OWNERS ASSOCIATION, INC., CONCERNING INDIAN RIVER BOULEVARD EXTENSION, AS FOLLOWS: Mr. William C. Wo:dtke, Jr. Chairman, Board of County Commissioners 2145 14th Avenue Vero Beach, Florida 32960 Dear Bill: MY It -is imperative that the -proposed extension of Indian River -Boulevard be properly designed so as to minimize drainage problems in the future. Since 1974, the residents of Country Club Pointe have expressed --through 'visits, phone calls, letters and partici- pation during public meetings --our concerns about zoning and density of the area around our neighborhood and about the effect of the proposed extension on drainage in this area. This year we have continued -to communicate our concerns to Commissioner Pat Lyons and County Administrator Jack Jennings, and copies of our letters to the Department of .Environmental Regulation were sent to both of them.. Mr.. Lyons was kind enough to meet with our board of directors on November 1 to discuss the proposed road. It seems to be an appropriate time to state some of our suggestions about the proposed road. to the Board. of County Commissioners. They are the following in order of preference: 1. Continue -the bridging north of the Main Canal to a point north of the intertidal lagoon and the stream that feeds Vossinbury Slough. 2.M Include a section of bridging over Vossinbury Creek and a section of bridging east of Country Club Pointe in the vicinity east of the point where Golfview Drive deadends now. 3. Place 9x7 foot box culverts at the places mentioned above and at other points where needed to avoid future drainage problems. Thank you for the proposed road. in a timely manner. keeping us informed about the progress of We will try to communicate our suggestions Yours truly, ak.4-4-- kpL$4.-�� Ann Robinson, President HOV 71979 69 BOOK 4 F*sE 69 NOV 71979 BooK 42 ?AGE 70 COMMISSIONER LYONS COMMENTED THAT HE HAD A DISCUSSION WITH ADMINISTRATOR JENNINGS CONCERNING VOSSINBURY CREEK, AND THE DER AGREED THAT THE BRIDGE OVER VOSSINBURY CREEK WAS SUFFICIENT FOR ENVIRONMENTAL PURPOSES. HE STATED THAT VOSSINBURY CREEK IS A MAIN DRAINAGE AREA THERE AND WHILE THE ORIGINAL DESIGN CALLED FOR A CULVERT, IT SHOULD BE MADE A BRIDGE. COMMISSIONER LYONS STATED THAT FOR THE PRESENT TIME THEY WOULD PUT TWO CULVERTS BETWEEN THE END OF GOLFVIEW DRIVE AND THE MAIN DRAINAGE CANAL. ASSISTANT ADMINISTRATOR THEN DISCUSSED THE FOLLOWING LETTER HE RECEIVED FROM LESTER L. SOLIN, JR.: OC T 2 1.19 Cid o Veno Beach f yf A 0, BOX 1389 - 103•3 - 20th PLACE, VLRO BEACH, FLORIDA - 32960 Telephone 567-5151 October -26, 1979 JILl911 `, Mr. Neil Nelson, Assistant County Administrator Indian River County Courthouse 14th Avenue Vero Beach, Florida 32960 Re: Alignment and Drainage Improvements for Indian River Boulevard North of Relief Canal Dear Neil: The best interest of the County and City would be served by delaying approval of any development plans for land located adjacent to the proposed general alignment of Indian River Boulevard extension. This action is advisable in light of the fact that land needs for the road right-of-ways including drainage improvements and possible retention areas have not been determined. If property along this corridor were allowed to be improved, the improvements would increase the value of the land on which they are located, causing the County's cost for necessary future land acquisition for road and drainage improvements to be much higher. If the County agrees that approval of development plans for this corridor should be delayed until specific land acquisition needs have been determined for the Indian River Boulevard extension and related drainage improvements, I would appreciate a statement from the County requesting the City to consider such a delay for the reasons stated herein and an approximate period for such delay (i.e., one year) based on estimated time for firming land needs for road and drainage improvements. Thank you for your cooperation in this matter. Very tr urs, Lester Solin, Jr. Planning Director LLS:pn cc: J. V. Little, City Manager J. Lewis Greene, Public Works Director cv ,-r14 GES `7;VI:5 -771,+'1 /C wC Si��c-4 Wa,Ct'r-2 eit774 T IAJ CAJ5jfA1-- . A�� .oc.a u.v, NG "City of Beautiful Beaches" NOV 71979 71 142 E �� NOV 71979 BOOK 42 PAGE 72 COMMISSIONER LYONS REPORTED THAT HE MET WITH MR. SOLIN PRIOR TO MEETING WITH THE COUNTRY CLUB POINTE OWNERS AND FELT THIS LETTER WAS OUT OF LINE; HIS UNDERSTANDING WAS THAT THE CITY WASN'T GOING TO DO ANYTHING UNTIL THE ROAD WAS DETERMINED. . ASSISTANT ADMINISTRATOR NELSON COMMENTED THAT THE CITY IS ASKING SUPPORT FROM THE COUNTY AS IT IS NOT THEIR ROAD. ANN ROBINSON APPROACHED THE BOARD AND REPORTED THAT THE PROPERTY OWNERS HEARD FROM TWO DIFFERENT SOURCES THAT THE COUNTRY CLUB POINTE AREA WAS GOING TO BE DEVELOPED. SHE WANTED TO KNOW WHERE THE ROAD WAS GOING AS THEY ARE CONCERNED ABOUT THE DRAINAGE, AND ARE WORRIED ABOUT THE COUNTY ROAD ACTING AS A DAM. MRS. ROBINSON WAS AFRAID THAT ONE OF THESE DAYS, AS MORE FILL IS PUT IN, THEIR AREA IS GOING TO BE VERY LOW. DISCUSSION FOLLOWED ABOUT THE FILL AND THE DRAINAGE. MRS. ROBINSON COMMENTED THAT IT WASN'T UNTIL THIS YEAR THAT THE PROPERTY OWNERS UNDERSTOOD THE RAMIFICATIONS OF THE DRAINAGE AND FELT THE DEVELOPMENT OF INDIAN RIVER BOULEVARD WAS A SERIOUS PROBLEM TO THEIR NEIGHBORHOOD. SHE THEN INQUIRED ABOUT THE COST OF THE BRIDGE AND CULVERTS. COMMISSIONER LYONS STATED THAT THE COUNTY HAD TENTATIVE APPROVAL OF THIS PROJECT AND DID NOT FEEL THAT WE SHOULD GO BACK TO THE DER AND START RAISING QUESTIONS. HE CONTINUED THAT IT MIGHT MAKE THE SITUATION WORSE FOR COUNTRY CLUB POINTE; AND ACTUALLY THE SITUATION IS BETTER WITH THE DESIGN IN THERE NOW EVEN WITHOUT THE CULVERT. ADMINISTRATOR JENNINGS COMMENTED THAT HE HAD SOME FIGURES ON THE COST OF BRIDGING THE AREA, AND IT IS SO PROHIBITIVE THAT HE QUESTIONED THAT IT WOULD BE BUILT. HE WAS FULLY CONVINCED THAT THE COUNTY COULD PUT IN PROPER DRAINAGE IN THE ROAD SYSTEM THAT WILL TAKE CARE OF THAT AREA. HE CONCURRED THAT NO DEVELOPMENT SHOULD TAKE PLACE UNTIL THE DESIGN ON THE ALIGNMENT OF THE ROAD IS SETTLED. MORE DISCUSSION FOLLOWED ALONG THOSE LINES. COMMISSIONER SIEBERT AGREED THAT THERE SHOULD BE NO DEVELOPMENT UNTIL WE CAN WORK OUT THE DRAINAGE AND ALIGNMENT. CHAIRMAN WODTKE FELT WE SHOULD WRITE THE CITY A LETTER STATING WE WILL KEEP THEM ADVISED AND ASKED THE ASSISTANT ADMIN- ISTRATOR TO WORK WITH ADMINISTRATOR KENNINGS IN RESPONDING TO MR. SOLIN'S LETTER. COMMISSIONER SOY NEXT BROUGHT UP THE SUBJECT OF HOUSE BILL N0. 1046 REGARDING AUDITS, AND BEFORE ARRANGEMENTS COULD BE COMPLETED FOR THE AUDITING CONTRACTS, THEY WERE ADVISED TO CEASE AND DESIST. SHE CONTINUED THAT THEY HAVE FIVE TRUST FUNDS THAT MUST BE AUDITED BY DECEMBER 311 19791 AND WONDERED IF THE SAME AUDITOR WHO DID THE AUDIT LAST YEAR FOR THE SOLID WASTE DISPOSAL SHOULD BE RETAINED TO DO IT ANOTHER YEAR. DISCUSSION ENSUED ABOUT THE AUDITS. COMMISSIONER SOY THOUGHT THE BOARD COULD RECOMMEND THAT W. 0. DALEY & CO. DO FOUR OF THE AUDITS, AND HAVE THE SOLID WASTE DISPOSAL AUDIT STAY WITH THE SAME AUDITOR AS LAST YEAR. SHE CONTINUED THAT THEY NEED TO AUTHORIZE THE CHAIRMAN TO SIGN AN AGREEMENT EITHER WITH W. 0. DALEY & CO. OR TO CONTINUE THE SOLID BASTE DISPOSAL AUDIT WITH THE FIRM THAT DID THE AUDIT LAST YEAR, AT THE DISCRETION OF THE FINANCE COMMITTEE. ON MOTION BY COMMISSIONER LOY, SECONDED BY COMMISSIONER SIEBERT, THE BOARD UNANIMOUSLY AUTHORIZED THE CHAIRMAN TO SIGN AN AGREEMENT WITH W. 0. DALEY & CO. TO CONDUCT THE AUDITS AS OUTLINED IN THE PROPOSED CONTRACT WITH THE EXCEPTION OF ITEM ONE, UNLESS APPROVED BY THE FINANCE COMMITTEE. ON MOTION BY COMMISSIONER SIEBERT, SECONDED BY COMMIS- SIONER LYONS, THE BOARD UNANIMOUSLY AUTHORIZED THE CHAIRMAN TO SIGN A SEPARATE AUDIT AGREEMENT WITH OFFUTT, EDWARDS, BERGER & CO. ON ITEM ONE, IF THAT IS THE RECOMMENDATION OF THE FINANCE COMMITTEE. THE FOLLOWING DOCUMENT, REGARDING SURPLUS PROPERTY CONVEYED TO INDIAN RIVER COUNTY, IS HEREBY MADE A PART OF THE MINUTES: NOV 71979 73 Booz mcE Nov 71979 2369X2 A F F I D A V I T moK , 42 'PA6E 74 STATE OF FLORIDA COUNTY OF INDIAN RIVER BEFORE ME, the undersigned authority, personally appeared L. S. THOMAS, JR., who, after being first duly sworn, states: 1. The attached Exhibit "A" is to. be recorded to show satisfaction of the requirements in that Deed of Federal Surplus Property conveyed to Indian River County by the United States Department of Interior on July 8, 1959. Further Affiant sayet Sworn to and subscribed.before me this , 4 day of (c,�� ,, � 2, 1979. Notary Public, State of Florida at Large My commission expires: Notory,,I; , Ctnla Cr rt, rides v1 I rEye My on E Piss dAv.h o Bonded by Amorican Foes `� 19�� Cau,.ty Co. 0 f United States Department of the Interior HERITAGE CONSERVATION AND RECREATION SERVICE _ SOUTHEAST REGIONAL OFFICE IN REPLY REFER TO: 148 Internaeional Boulevard 2401 Atlanta, Georgia 30303 JUL 1 _z r i�79 .� � { ' - ;N`.)� Mr. Jack G. Jennings RE: Roseland Outlying Field rounty Administrator Indian River County, F1 ori iia Indian River County (N -FLA -488) 2145 14th Avenue Vero Beach, Florida 32960 Dear Mr. Jennings: Thank you for the tenth biennial report for the above referenced former -Federal surplus property which was conveyed to Indian River County on July 8, 1959. This is being accepted as your final report and it fulfills the requirements as set forth in the deed. Biennial reports and compliance inspections have revealed that the county is providing excellent outdoor recreation opportunities on this property. We hope that it will continue to serve the public through the years to come. It has been a pleasure working with you and officials of Indian River County and we request that you let us know if we can be of any assistance to you in the future. Sincerely yours, Robert M. Baker Regional Director cc: Mr. Warren G. Moody, GSA �.R0/2 PAGE 75NOV 71979 .66RU b �i l 'H U U 3 3 NOV 71979 aooK 42 F a 76 THE BOARD NEXT DISCUSSED A LETTER RECEIVED FROM THE BIKE-A-THON COMMITTEE INFORMING THE BOARD THAT THE BIKE-A-THON WILL BE HELD ON DECEMBER 1, 1979 IN THE VERO HIGHLANDS SUBDIVISION. IT WAS DECIDED THAT PERMISSION WAS NOT NEEDED FOR BICYCLES TO RIDE ON PUBLIC STREETS. ATTORNEY COLLINS STATED THAT HE WOULD ACKNOWLEDGE RECEIPT OF THEIR LETTER. CHAIRMAN WODTKE NEXT DISCUSSED THE FOLLOWING MEMORANDUM FROM COMMUNITY DEVELOPMENT DIRECTOR REGAN REGARDING THE SMALL BUSINESS ADMINISTRATION: M E M O R A N D U M I I TO: Jack G. Je i s FROM: Edward J. e DATE: November 7, 1979 RE: Small Business Administration Hurricane David Disaster Office Probable Closing November 13, 1979 The Small Business Administration office here in Indian River County is scheduled to stop its acceptance of physical disaster loan applications on November 13, 1979. They have already closed their offices in Martin and St. Lucie County. As of October 30, 1979 365 people had picked up applications of which 67 had been returned as of that date. The original combined county and state Federal Disaster Team estimated uninsured business losses of $440,000. The 16 business applications filed indicate losses in excess of a million dollars. Only 51 applicants for uninsured home repairs had been filed. This is far below the original SBA estimates of uninsured losses. It is recommended that individuals who have taken applications immediately file them. It is further recommended that the County Commission consider authorizing the Chairman to petition the Small Business Administration for an extension of time for submission of applications relative to the Hurricane David disaster and the continued operation _ of the office here in Indian River Countv. EJR:mw - 76 COMMISSIONER LYONS COMMENTED THAT THE FIRST FOUR PARA- GRAPHS OF HIS MEMORANDUM WOULD MAKE A GOOD PRESS RELEASE ON THE SUBJECT-. THE SEVERAL BILLS AND -ACCOUNTS AGAINST THE COUNTY, HAVING BEEN AUDITED, WERE EXAMINED AND FOUND.TO BE CORRECT, WERE APPROVED AND WARRANTS ISSUED IN SETTLEMENT OF SAME AS FOLLOWS: TREASURY FUND Nos. 63748 - 63887 INCLUSIVE, SUCH BILLS AND ACCOUNTS BEING ON FILE IN THE OFFICE OF THE CLERK OF THE CIRCUIT COURT, THE WARRANTS SO ISSUED FROM THE RESPECTIVE FUNDS BEING LISTED IN THE SUPPLEMENTAL MINUTE BOOK AS PROVIDED BY THE RULES OF THE LEGISLATIVE AUDITOR, REFERENCE TO SUCH RECORD AND LIST SO RECORDED BEING MADE A PART OF THESE MINUTES. THERE BEING NO FURTHER BUSINESS, ON MOTION MADE, SECONDED AND CARRIED, THE BOARD ADJOURNED AT 6:00 O'CLOCK P.M, ATTEST: r CLERK CHAIRMAN NOV 71979 77 BOOK 42 PACE 77