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HomeMy WebLinkAbout7/16/2003BUDGET WORKSHOP OF BOARD OF COUNTY COMMISSIONERS JULY 16, 2003 Error! No table of contents entries found. JULY 16, 2003 July 16, 2003 SPECIAL MEETING OF BOARD OF COUNTY COMMISSIONERS The Board of County Commissioners of Indian River County, Florida, met in Special Session at the County Commission Chambers, 1840 25th Street, Vero Beach, Florida, on Wednesday, July 16, 2003, at 10:00 a.m. Present were Kenneth R. Macht, Chairman; Caroline D. Ginn, Vice Chairman; and Commissioners Fran B. Adams, Thomas S. Lowther, and Arthur R. Neuberger. Also present were James E. Chandler, County Administrator; William G. Collins II, County Attorney; Assistant Administrator Joe Baird; Budget Manager Jason E. Brown; and Patricia "PJ" Jones, Deputy Clerk. (Patricia Ridgely, Deputy Clerk — afternoon session) CALL TO ORDER The Chairman called the meeting to order. INVOCATION & PLEDGE OF ALLEGIANCE Commissioner Ginn gave the Invocation. Commissioner Lowther led the Pledge of Allegiance to the Flag. GENERAL OVERVIEW BY COUNTY ADMINISTRATOR JAMES CHANDLER County Administrator James Chandler gave a brief overview of the proposed Budget and advised that staff will be glad to answer any questions. JULY 16, 2003 1 GENERAL FUND Jim — overview — hold line taxes and fees — 2 factors impacting — personnel expenses and mixed revenue picture — page 2 highlights — page 6 — Article V partial year implementation reflected in our budget for 3 months decrease in expense and decrease in revenue and half cent sales tax - full impact next year — impact this year 39,000 decrease in revenue — page 9 — increase related to interfund transfers — $1.3 million tied to MSTU transfers sheriff and transportation —North County Pool revenue 69,000 more than projected — page 10 — transportation — ESD page 11 — environmentally sensitive land page 11 — SWDD page 12 — spec rev and capital projects page 12 — shooting range — golf — bldg — utilities — pg 13 — self insurance pg 14 — very quick overview Commissioner Neuberger - cap on workers compensation Administrator Chandler - won't affect us — will take a period of time to kick in — significant help — as time progresses Commissioner Ginn - suggestion lot of things quickly people came in after time stick to time schedule take a break Assistant Administrator Joe Baird notified people to be half an hour ahead Commissioner Adams - no decisions today — they can address on issue if we have passed it Commissioner Macht - suit everyone Administrator Chandler - this morning depts. — this afternoon outside Administrator Chandler - proceed general fund page 17 and 18 (A1625 — 10:24) BOARD OF COUNTY COMMISSIONERS COUNTYATTORNEY JULY 16, 2003 2 Will salaries — decrease and deputy position which has not been filled — 21,000 75% will be eliminated — come down a little Assistant Administrator Joe Baird - recalculate today or tomorrow Administrator Chandler - suggest end of basic and Board give increase and decrease suggestions and factor in at that time (Clerk's Note: Actually set out on handout by staff and approved at end of 7/17/03 session.) COMMUNI CA TIONS/EMERGENCY SER VICE MAINLIBRARY MEDICAID Administrator Chandler - probably see major increases following year NORTH COUNTYLIBRARY IRC SOIL AND WATER CONSER VA TION Administrator Chandler - decrease snook tag — used for best management practices 50,000 not used yet — not rec'd David Gunter - Appreciate opportunity =- I cannot see how County is lumping grant monies in with County budget — totally separate from budget =- flow thru Finance but not included in budget request Administrator Chandler - when grant comes in reflected in that department — see same in FPL grant — receive grant and shown as expense in department =- another BMP 250,000 from St. Johns — ag department Not so sure I understand shows decrease in budget which you may or may not be aware — established to give local control and guidance for federal programs national resource and JULY 16, 2003 conservation services tech division assists age div in design of water control and irrigation =- local conservation through local working group establish priorities where we want cost share monies to be applied have met with you to be aware where we want monies to be applied federal government have moved — leaves us with work load increase and manpower shortfall =- 250,000 3 year grant people receiving money have to contribute money to improve discharge Lagoon and St. Johns River we have administered 1 year of money comes thru snook tag comes back to county — we got 50,000 grant last year all of cost share practices have to be implemented —0 county had hired stormwater extension agent she got us started —0 we got in the middle of it and stormwater agent quit and left it up to our staff who is county employee to finish contracts get money in field and check to make sure practices installed - he put in excess of 200 hrs unpaid — district staff had to do this — our budget proposal was for designation change — more and more work with grants and hope we can continue to pursue them — clean up river — info I gave you you can see federal government brought 180,000 in cost share money — snook tag 37,000 — FDAC money also came in — legislature intent to make BMP programs — side benefit presumption of compliance — as you can see federal government 180,000 and District 287,000 so soil and water conservation more money and it appears that will proceed — (David Gunter?) we will continue to get 250,000 for this year and next year and will have to administer — no cost to county — fronted 60,000 so that when county receives bills they submit to Florida Dept. of Ag and get reimbursed — both also included education and equipment — snook grant had 4,000 in equipment and the FDAC had 10,000 that came to District for equipment did not come from county's budget =- recommend additional person to be more in line with responsibility and compensated for additional time — when you add the cost share dollar with contribution of landowner and add in what the taxpayer would pay for private services 966,000 environmental benefit to the county for which county expended 142,000 — we are doing good job — Board members not compensated because programs important — request revisit this any way give us additional person and give Jim change in designation and 5% or 12,500 a yr — we approached county for salary increase for Jim and county said no salary — 42 pond designs a year planning charges $100 permit fee — some companies charge $700 for engineering fee — raise to $800 JULY 16, 2003 4 Commissioner Ginn - how much Gunter $100 District gets none — it would cost $800 for engineering firm — if you include in permit fee would offset part of cost of position in mind David Gunter Indian River Soil and Conservation (states his name & affiliation) Commissioner Lowther - where is it held Assistant Administrator Joe Baird - MSTU — passing cost on to consumer — keep Commissioner Ginn - basically for affidavit of exemption David Gunter - not in viable ag and want pond permit Commissioner Ginn - David Gunter - last year 42 more and more every year Commissioner Adams - cost of those using it Administrator Chandler - expense of additional position we eliminated value about 52,000 additional position and upgrade — made our recommendation to cut that position and cut — Commissioner Lowther - we do the 44 ponds Administrator Chandler - value of that additional position is about 52,000 as well as handle the other — Assistant Administrator Joe Baird - 56,576 — cannot raise because of grant — we don't do that as a policy — soil district charges 12,500 administrative fee on grant which we don't get — they get the grant and we pay all operating fees David Gunter - we were to receive administrative fee — first year of grant — our staff member did not get compensated for his overtime — trying to figure out way to pay him — funnel thru county back to him Commissioner Adams - before Jimmy did administration of grant who did that — who would do it normally David Gunter - would have to be staff — Commissioner Adams - give me a title who would handle JULY 16, 2003 David Gunter - District Board member — federal employee that you supply — hand shake with federal employee Commissioner Adams - he would handle grant Dg fed employee should not admin state money — oversees fed cost sharing — Commissioner Adams - who runs your office — basically a title change David Gunter - salary based on raise and title change Commissioner Adams - does salary go down because grant not received David Gunter - Clair Nichols never worked for county Administrator Chandler - 56,000 would have to come out of general fund Commissioner Adams - take note of what is being requested and when we get thru Administrator Chandler - look at tax budget this year — we have to find a way to get job done with people we have Commissioner Adams - different what we are talking about but I hear what you are saying can't solve it right now this is important job with grants is priority David Gunter - just wanted to make presentation =- told Jim and Joe both I would lobby you — I understand but wanted you to know good job to taxpayers and if you can see fit at least get Jim a salary and title commensurate with responsibility Commissioner Neuberger - justifiable items in budget — they do a big job in county — we can find 50,000 we ought to do it Commissioner Macht - resume LAW LIBRARY Side A 1625 at 10:24 Assistant Administrator Joe Baird - salary main thing — Commissioner Adams - what is salary seems like big increase Administrator Chandler - part is health insurance and workers compensation JULY 16, 2003 6 Budget Manager Jason E. Brown - 41,000 for that position — rest in benefit 20,000 — 40,000 in books and office supplies subscriptions Commissioner Adams - aren't we more online Budget Manager Jason E. Brown - still have to pay for online services and Joe - Article V - big decision next year - don't know if cost goes away - we may not be able to charge fees next year so we'll lose about 35,000 year - so whole thing may change - will cost us more next year Commissioner Adams - increase include new person in north county library ADMINISTRATOR - OPERATIONS GENERAL SER VICES HUMANRESOURCES Assistant Administrator Joe Baird - all benefit double digits workers comp 40% majority - all benefit line items Administrator Chandler - no expenses related to additional positions most all related to benefits — some capital outlay VETERANS SER VICE EMERGENCYMANAGEMENT PARKS HUMAN SER VICES JULY 16, 2003 7 AG EXTENSION YOUTH GUIDANCE PURCHASING BUILDINGSAND GROUNDS OFFICE OF MANAGEMENT AND BUDGET Go to side B — 11:02 FPL GRANT EXPENDITURES EMERGENCYBASE GRANT COMPUTER SER VICES INSURANCE PREMIUMS COUNTYANIMAL CONTROL MAILROOM/SWITCHBOARD WATERSHED ACTIONPROGRAM JULY 16, 2003 8 FDA CS CITRUS BMP GRANT Administrator Chandler - current year 2 year accumulation — next year PROBATION MUNICIPAL SERVICE TAXING UNIT (M.S.T.U.1 page 21 — 11:06 — side B at 3112 RECREATION PLANNING AND DEVELOPMENT COUNTYPLANNING CODE ENFORCEMENT PARKS TELECOMMUNICA TIONS TAX COLLECTOR F-WITIYA Frank Coffey 1200 Admirals Walk Taxpayers Assn Pres — clarification — Main, North County, Law Library — Gifford part of library system entitled to funds to assist them in operation —0 asked for 77,000 — issue recreation concerned —0 general fund 19902000 — seems to JULY 16, 2003 9 me need to have breakdown or have similar to revenue source because as I understand it and in general comments expenditures for north county 734,798 revenue of 152,000 — keep revenue question records of expenditures — same for Gifford Pool 262,000 expense — consider accounting enterprise fund better handle on cost later on discussion about south county park and pool and accounting would help Assistant Administrator Joe Baird - government cannot account as enterprise funds because you have to have fees to cover entire costs never anticipated fees to cover that — lucky to get 25% of operating cost and we think we will meet or exceed over time — never told anyone it would pay for itself it is recreation facility cannot classify as enterprise fund — check with Jeff Barton's office — recreation to improve quality of life in county Administrator Chandler - athletic programs fees only pay for a portion - not unique to us true anywhere Commissioner Adams - frank concerned about expenses Administrator Chandler - expenses reflects pool — personnel capital outlay materials etc Frank Coffey - not suggested classify just suggesting accounting — estimated cost as far as tracking revenue Administrator Chandler - by source and location — anticipate 152,000 — Frank Coffey - seems to me monthly report at present time you issue revenue but no specifics as expenditures - know how expenditures go up and down Administrator Chandler - as example each month reports those 4 expenses versus revenues about 2-3 weeks on shooting range, golf, etc. Frank Coffey - I have been getting copies show revenue not expenses — seems to me better handle Assistant Administrator Joe Baird - point out operating costs less than initially thought — Commissioner Neuberger - question about Gifford library Administrator Chandler - not funded Gifford library - address this afternoon — JULY 16, 2003 10 Assistant Administrator Joe Baird - agency request — not facility — library drops off books at Gifford youth activity center they run that center agency Commissioner Macht approaching becoming branch library for purposes of this budget year Commissioner Ginn - branch library in facility owned by Assistant Administrator Joe Baird - they have a long term lease Commissioner Macht - we are providing computer services through fiber optics Commissioner Ginn - recreation dept take over Administrator Chandler - summer recreation program we coordinate Commissioner Ginn - some salaries that relate to programs Commissioner Macht - resume TRANSPORTATION FUND 11:20 — side B @ 2560 ROAD AND BRIDGE PUBLIC WORKS COUNTYENGINEERING TRAFFIC ENGINEERING EMERGENCY SERVICES DISTRICT (ESD) Side B @ 2463 — 11:22 JULY 16, 2003 11 FIRE DEPARTMENT ADVANCED LIFE SUPPORT AGGREGATE MILLAGE Side B at 1866 Bruce Anderson - 926 28th Ave county employee 16 year firefighter — rate increase on retirement — more expensive along with increase health increase — another $30 increase - $35 - $132.50 — is that difference between what we are absorbing Administrator Chandler - what county — our total expense fire and ALS amts to $142,000,000 as well as salary — Assistant Administrator Joe Baird - health insurance - 60% for county not employee cost $1,038,300 in ESD health $206,400 to the taxpayer over last year — national problem — Wall St. Journal — our increase last national average 16% - County's trust fund pays over $10,000,000 — part of the cost benefit all facing today Bruce - echo concern- national problem — showing increase for fire and ALS — question was employees increase $35 monthly — does this offset difference what we are paying Assistant Administrator Joe Baird - $1,007,000 — employee paying other $1,400,000 — county paying a lot more than employee — probably paying lowest we conducted survey — anticipated increase — included in union contract Jason - County's portion $85.00 month Bruce - other question couple new vehicles — don't see additional staffing Commissioner Lowther - special training required Bruce - question was larger type of apparatus — which is good — 3 people on it — is that what we are doing Assistant Administrator Joe Baird - yes JULY 16, 2003 12 Station # 1 Bruce - we have larger at Station 41 and it only has 2 people on it — 2 people at Emergency Services Director John King - replacing engine at Station 48 get rid of very old vehicle truck for truck replacement no additional staff — only 2 people on ladder truck in Vero Beach does not respond by itself in Sebastian responds by itself Bruce - it does in respect to keeping staff — reduced capability not sure about hose also can reach high places question I have logically we have 100 ft at Station # 1 with 2 people — aerial; ladder in north county with 3 people and you don't have elevated platform — need — have concerns Administrator Chandler - sit down w chief and Bruce - food for thought it is a big truck Commissioner Adams - work through with department — chief and John need to advocated — if Commissioner Lowther - Station 41 has another vehicle with it Director King - correct — total of 5 — don't have high rise in north county Bruce - my point is it is a large piece of equipment — staffing improves overall safety STATE PROPOSED AGGREGATE MILLAGE Side B-1866 ENVIRONMENTALLY SENSITIVE LAND ACOUISITION BOND Commissioner Macht - saved taxpayers very very large sum of money — thanks staff NON -DEPARTMENTAL JULY 16, 2003 13 Side B-1797 STATE AGENCIES NEWHORIZONS OF THE TREASURE COAST. INC. Commissioner Ginn - New Horizons cut out outpatient services for children remove 76,000 from this budget and put it toward out patient psychiatric services - Karen Degel and Dr. Dean here — my memo — assessment plan done for children's services =- cannot blame committee — desire of Jean Kline due to death of father and myself we do something to address this problem remove 76,000 from this budget add to children's services Dr. Dean center emotional and behavior health — Raymond executive director psych 20 years child and adolescent as leading 2 different psychiatric hospital past 10 years working living IRC feel for needs grossly underserved in that area in 10 years gained only 1 child Dr. Judy Lerner Dr. Mercedes former gone into retirement — not accepting new patients — population growing led to increase in demand various facilities only 2 New Horizons and center — New Horizons outpatient center shut down and nothing was done to replace that need now need even greater — we have outpatient services approximately 380 patients waiting list over 2 months growing every day can only do small piece am basically full dire situation heard about possibility of monies of appropriated community desperately needs —0 many desperately alcohol and drug rehabilitation longer term care most vehemently outpatient emotion AD/HD bipolar basic family and school problems needs made in part by family and pediatricians uncomfortable waters propose I would gladly take on responsibility of finding person 76,000 would pay for 12 hours per week tremendous help fill about 50% of gap maybe more I would be glad to work with Dr. Leger for solutions or keep her and recruit new doctor would desperately like to bring new JULY 16, 2003 14 Commissioner Ginn - stress Dr. Woodley District 15 will provide augment position — psychotherapist cannot provide medication — please next year consider something else under children's services Commissioner Macht - additional info Children's Services allocation is 1.25 mills annually RFP was put out for this year had 76,500 set aside for contract applicant failed to show up at interview funds not allocated unsure process hope to set money aside and put under Ms. Kline's jurisdiction and she could contract with service so funding is available under that category as well as subtract from new horizons Commissioner Ginn - did contact Dr. Holtzclaw they want to go to CEBH Commissioner Macht - just addressing source of funding — hear this from all that this is number 1 problem — CCCR woefully inadequate Commissioner Macht DEFER UNTIL ENTIRE PROCESS Dick Mills - interim chief exec New Horizons 3212 memory lane Dr. Dean correct what he said point out couple of thing reduce current funds by any amount would necessity further reductions in our staff good to know services that were discontinued were losing money — 43,000 plus 15,000 to serve 4 counties were discontinued — message went out no longer serve children we do serve on site just don't do psychotherapeutic very expensive to provide Commissioner Ginn - critical element Dick - don't disagree but I do disagree with taking money away from New Horizons Commissioner Ginn - ask questions did I read that you did not use 1 mil of funding Dick - they overspent if anything — not using money 40,000 craft program plus about 15,000 Commissioner Ginn - district director has moved money from some areas — management audit is not pretty long way to go JULY 16, 2003 15 medications — Dick agree with you — take away 135,000 that we use to buy psychotropic Commissioner Ginn - my understanding is you got over 400,000 Dick we got 73,000 from State of Florida for medications Commissioner Ginn - majority Medicare Dick less than 2% private pay few on Medicare — private to CEBH Commissioner Macht - fair to say organizational problems in last year — intensive effort to reorganize and get moving — catastrophic only game in town and services badly needed — at any rate we will consider 76,000 STATE HEAL THDEPAR TMENT Side B @ 861 — 11:54 STATE FOREST SER VICE TREASURE COAST REGIONAL PLANNING COUNCIL ENVIRONMENTAL CONTROL BOARD CIRCUIT COURT- JUDGES Joe — Article V — only funding through July — then thru Article V COUNTY COURT - JUDGES VICTIMS ASSISTANCE PROGRAM STATE ATTORNEY JULY 16, 2003 16 PUBLIC DEFENDER COURT REPORTING Joe - this will also go away next year MEDICAL EXAMINER Dr. Middleman Medical Examiner for District increase is at recommendation of college approved by St. Lucie County bulk 50,000 compensated refund employees have over 10 years with office if they retire they need money for compensated leave — policy of IRC if they leave Joe we don't create on — they don't have cap — he could come midyear — last year had 25% increase Dr. because of survey Joe what happens if they don't retire — if they retire they could come back An line by line all these items — look at page or dept if they have a question — I don't need them to read Commissioner Ginn - nice for public Commissioner Neuberger - Chandler told me to say that Recess to 1:30 4B365 — 12:01 side B 279 12:02 LUNCH BREAK BACK AT 1:30 Reconvene at 1:30 p.m. Begin side 4C-001 All present from morning session except Commissioner Adams who arrived at 1:41 p.m. JULY 16, 2003 17 Commissioner Macht - Turn off cell phones Assistant Administrator Joe Baird last year & this year Goes thru each account total 210516 + vets = 256516 cap on agencies (policy pool of dollars) Commissioner Ginn - KIRB? Assistant Administrator Joe Baird funded thru SWDD recommending zero Commissioner Ginn - wants to revisit that CULTURAL COUNCIL OFIRC DEAF SER VICE CENTER GIFFORD SATELLITE LIBRARY Commissioner Neuberger — Gifford Satellite Library? Wants to approve their request Commissioner Ginn - against private libraries wants regional libraries. Cast off books Commissioner Neuberger - thinks it should be considered a regional Commissioner Ginn - problem with the $s but other areas (neighborhoods) will want too Commissioner Macht - what is the request? Assistant Administrator Joe Baird - when contracted with them, anything else will reduce what they get, if we fund staff, it will reduce another part requesting 2 staff members.. no staff now funded for their library. We now give $125,000 by agreement. If give more, then need to reduce elsewhere. the rest. Commissioner Macht - Carter Hopkins gave assurances their organization will provide Assistant Administrator Joe Baird - now have regional, will have to go to neighborhood libraries ... they now have fiber optics. JULY 16, 2003 18 Bobbi Howard Davis executive director Gifford Youth Activities Center — request was done in good faith to open the Gifford library, part of agreement with that we would submit for half books, more than 1/2 is — now have only 500 books as a gift from a book company. Fiber optics hooked up ... Commissioner Adams in at 0729 1:41 Dm ... would like to have you reconsider. Yes, Mr. Hopkins said we would use one of the staffers for the library. Need additional person to keep it open all the same time to be part of the library system & have adequate staffing. .. Commissioner Macht - question to t frame to report on the library board's position. General Services Director Tom Frame re memo of understanding entered into ... PLAB recommended approval of MOU & Gifford folks never executed it. Had a conversation with Mrs. Davis and they are waiting to sign till outcome of this meeting. He had anticipated that the MOU would have been back before this. Commissioner Macht several conflicts operating, book collection from head librarian as a minimum standard & some furniture & another collection & hookup to fiber optics. Then the Bd rejected it to bring back as a line item. We put ourselves here and we need to deal with it. Frank Coffey 1200 Admirals Walk, member of PLAB, and he raised the issue and was told yesterday, it would be part of the Library system. Getting ready to talk about another library out west and should have a branch in Gifford so kids can learn to read & write & recommends they be given some money. (part of the Library system) Commissioner Macht - Library is an enrichment tool. Taken back that there's not a full understanding and it need to be developed and understood and the disposition of funding here. Report back from PLAB recommendation. How they want to consider this library. library. Commissioner Lowther - needs to come under the Library budget if it's going to be a Commissioner Macht - librarian has developed a system how to run the libraries — recommends tentatively funding and report at final budget session. Commissioner Ginn - thinks it needs to be moved to library. JULY 16, 2003 19 Assistant Administrator Joe Baird — this is an outside agency here. Not under our — they submitted an outside request. Administrator Chandler — under Our Library system or different .. it depends on the level of service and who's in charge of the operations. Commissioner Neuberger - then needs to be on Library budget. Commissioner Macht - get back to PLAB and new name Deal with it at the end — Commissioner Ginn - thinks Library should be under BCC's direction, it has to be 1 thing or another. Assistant Administrator Joe Baird - announces next ones — old amt & new amt HOMELESS ASSISTANCE CENTER NEW HORIZONS IN -JAIL SUBSTANCE ABUSE TREATMENT PROGRESSIVE CIVIC LEAGUE OF GIFFORD SUBSTANCEABUSE COUNCIL OFIRC TEEN CHALLENGE OF VERO BEACH TREASURE COAST HOMELESS SERVICES COUNCIL, INC. KEEP INDIANRIVER BEAUTIFUL (K.I.R.B. ) Joel Tyson 22 N. Mulberry St., Fellsmere ... Agrees that KIRB belongs in non-profit - goes thru a handout (was received/is on file) with all the time & $s & tons of trash & $ benefit to the community. If we go away, the Front Porch grant will have to be returned to the State. JULY 16, 2003 20 I've been a part of this since 1998 challenging other groups to help with the cleanup. Same areas cleaned up each time 4 x per yr. Phenomenal amount of trash collected. Commissioner Neuberger - need to leave it in; Commissioner Lowther - agrees; CONSENSUS to leave it in. OUASI-NON-PROFIT ORGANIZATIONS COMMUNITY TRANSPORTATION COORDINATOR (INDIANRIVER COUNTY COUNCIL ON AGING. INC.) COMMUNITY TRANSPORTATION COORDINATOR FTA GRANTS ECONOMIC DEVELOPMENT DIVISION (Clerk's Note: See below) GIFFORD YOUTH CENTER HUMANE SOCIETY OF VERO BEACH & IRC. FL.. INC. CHOOSE LIFE LICENSE PLATE PROGRAM CARENET PREGNANCY CENTER CHILDREN'S SERVICES Side C -1880 (after KIRB) Assistant Administrator Joe Baird JULY 16, 2003 21 Commissioner Ginn - not taking issue with these listed, however, now doing Cultural Council and thinks its getting out of hand. Healthy Start has $900,000 - we have real needs in the community, under children's services, have to be taken care of before the "nice to have" programs... need to take care of the critical needs. Mentioning it now. Next year it's got to be different. Commissioner Macht - children's services prevention and Cultural Council is summer art camp, sounds like a "nice to do" but has more serious implications of dealing with children and making a difference. Element of therapy built in. expert recommends these (at -risk) children to the programs. Commissioner Ginn - lot of $. Commissioner Macht - a lot of children, too. Deal with it later. Clerk's Note: It was decided to continue without a break and go back to an item if a speaker wished to speak Side C at 2134 2:07 CONSTITUTIONAL OFFICERS CLERK OF CIRCUIT COURT - JEFFREY K. BARTON Assistant Administrator Joe Baird reads it at 2:07 pm 42149 on C (scheduled for 3:15 p.m.) (Clerk's note: See later in the meeting.) JULY 16, 2003 22 TAX COLLECTOR - CHARLES SEMBLER Trying to estimate at 2:08 (Clerk's Note: See later in the meeting.) Assistant Administrator Joe Baird - thinks should pay for garbage collection PROPER TYAPPRAISER - DA VID C. NOL TE Assistant Administrator Joe Baird - at 2:08 p.m. Notice from the State, varied SUPERVISOR OF ELECTIONS - KAY CLEM Assistant Administrator Joe Baird - at 2:09 p.m. Commissioner Ginn - they didn't sharpen their pencils Assistant Administrator Joe Baird - we asked them and they cut. Have the non -profits been told? At 2:10 — Commissioner Macht ECONOMIC DEVELOPMENT DIVISION Penny Chandler (2300 on side C) — we are after KIRB Wanted to point out that in the request, the amount, $11,561 difference - when it was put together in the winter had to figure what programs we will have to perform, "commerce park", included programs going directly into that commerce park will have to have marketing & advertising & printing costs in it, let you know it was based on real costs & quotes we received. Those are the only areas that are increase. Also good to point out, that Indian River County had not gotten a serious hit with the JULY 16, 2003 23 economy but in last 6-8 weeks serious hits locally. Business community contributions hit first for all non -profits ... advertising increases, dues money also down, those things are impacting Indian River County - she requests to work with Jason or Joe so we can make adjustments later to make it work. No problems with that an & cg & others? Frank Coffey re cultural council — noticed under Tourist Development budget increased 229, Joe answers about the cultural council and they got highest rating of all the agencies and those costs are in area of attracting tourist and is another part of the budget. 42590 @ 2:17 pm $60,000 is .... Commissioner Macht institutionally budgeted multi - An 27 sub funds Commissioner Macht invited Tax Collector to make his presentation at this time TAX COLLECTOR - CHARLES SEMBLER Side "C" @ 4220 approximately 2:20 pm Charlie Sembler — rebuilt the office, reduced turnover, 99.7% collected old taxes and contacted the people who are on payment plans, just chasing $57,000 left. — project to return $1.64 million which helps and is due to collection efforts. Board gave them the tools to revamp, getting back collections caught up. Software, great baseline, balances and extremely accurate. How accelerate cleanup of old software. His office is cost effective & efficient but not perfect. Assistant Administrator Joe Baird - it's all included in the budget (this one) — Tax Collector Charles W. Sembler — we keep in touch and keep consistent with the overall policy of the County. Stay in touch with Assistant Administrator Joe Baird and Administrator Chandler. JULY 16, 2003 24 GIFFORD YOUTH ACTIVITY CENTER Freddy Woolfork (2:24 pm @ 2856 on C — on Gifford Youth Activity center parent youth activity program (handout we didn't get) letter to Commissioners — take a look at this program and hope you'll se it's made a diff. Worthwhile investment — admit shock when denied funding & can't understand why he takes full responsibility if not submitted correctly, but doesn't want children & parents to suffer. GYC has many programs — positive difference — asking you many times for $ for these programs. 6 year program successes. Joe hand out something (Jason doing handing) Joyce not here Commissioner Adams — committee was set up Clerk of Court Jeffrey K. Barton entered Chambers CLERK OF COURT - JEFFREY K. BARTON Question about credit card machine Jeff — no credit card machine — explained why he cannot afford the cost — tried for ATM in the building. Clerk to Board $1,605,163 a $19,637 increase and County Court 9 months only a/o 7/1 there will be funding changes Fran out at 2:33 — Side C @ 3206 JULY 16, 2003 25 ARTICLE V Commissioner Macht - what are revenues from the State Assistant Administrator Joe Baird - sales tax down Article V; $7 million, revenue sharing up and explains how, Administrator Chandler - Article V affected us — Legislature — Joe not sure about Article V yet. Interest rates are down, $650,000 overall; tourist income down, mixes bag of decreases. year. Commissioner Macht - some of the children's services due to State cuts. (go over to "D" side of tape) Administrator Chandler - including Medicare and Medicaid and pushed back to next Commissioner Macht - many unfunded mandates. Dangerous time is when Legislature in session. Clerk's note: The Board decided to take some of the items from the next day's agenda. STREET LIGHTING DISTRICTS Side D @ 3237 — 2:36 p.m. Assistant Administrator Joe Baird advised all same as last year and announced each one. MISCELLANEOUS FUNDS Side D @ 3138 — 2:38 p.m. Assistant Administrator Joe Baird announced each item on the agenda; commented on IRCLHAP/SHIP — new position — and METRO PLAN ORGANIZATION — Jason gave an explanation — LAND ACQUISITION Side D @ 2970 - MULTI -JURISDICTIONAL TRUST SP LAW ENFORCEMENT — MACE unit confiscation fund — NATIVE UPLANDS — BEACH RESTORATION — Budget amended as necessary — FLORIDA BOATING IMPROVEMENT JULY 16, 2003 26 PROGRAM — DISABLED ACCESS PROGRAMS — INTERGOVERNMENTAL GRANTS — hard to predict/pass thru to Homeless — DODGER BONDS — debt service — next year $1,249,028/Commissioner Macht — state contribution? — Assistant Administrator Joe Baird explains how paid — Frank Coffey — page 52 LAAC ? maintenance on acquired properties? Jason — maintenance & services (survey, etc.) Joe — management plan for Lost Tree a big part Commissioner Macht — Joyce here now Side D at 2760 — 2:47 p.m. GIFFORD YOUTH CENTER Appeal on non -granting for parenting program Joyce Johnston -Carlson — rationale - need to work on outcomes and data on what they do makes a difference — in-home services do work — 2 agencies do this and send data — talked is important to track and prove — sat with Bobbie & Michael & explained, but same application this year Frank Coffey questions & notes Freddie Woolfork — apologies for not including info in grant application Commissioner Adams — measure outcome Michael Williams — explains their programs — classroom settings Joyce not received data Bobbie -Howard -Davis — clarification of funding — agrees sat with Joyce and worked on goals — not in-home but classroom — teach parenting skills — bring children to the center — partnership with IRCC — day care center certificate program funded Commissioner Macht — needs assessment study established in-home and that's what's JULY 16, 2003 27 Move to elements Board wanted to look at again Side D @ 2000 — 3:05 p.m. Economic Development $11,000 KIRB $30,600 Gifford Library $77,299 Soil & Water $56,000 + New Horizons deduction of $76,000 to CEBH Mental Health for Children Source County Attorney's office decrease $25,809 No motion required. Staff bring back adjustments. %age? Discussion on Soil & Water Administrator Chandler — heard all this for a month Soil & Water — determine funding - $58,314 with all costs including benefits - discussion 2 positions, 3 funding sources, recommendation to upgrade that position Psychiatrist- $76,000 New Horizons Joyce — New Horizons have taken a huge cut from the State. Dissatisfied — adults & kids services have been difficult- no Indian River County rep on the Board — Hamner is on the Board — a problem, director resigned, looking for a new executive director- they are on the edge of closing Commissioner Lowther — give minimum Commissioner Ginn — audit — poor management — remedial plan not seen — mgt changing — new president will talk to new president — take away — must fund CEBH Commissioner Macht — committee would have spent the money + Commissioner Ginn & Commissioner Macht — fund the $76,-78,000 JULY 16, 2003 28 Side D @ 1026 Administrator Chandler — another item the Gifford Library - $77,000 — go thru PLAB — be in Library budget? Send it back to PLAB Assistant Administrator Joe Baird — look at cutting departments or raise tax Commissioner Macht — Gifford Library is working — Carter said they'd raise the $ - MOU should be returned Side D @ 715 — 3:29 pm Bobbie -Howard -Davis — MOU states ... 1 person cannot work 8-8, before signing need to know we can meet the obligations. Commissioner Adams — hours, volunteers BHD — need obligated paid staff Commissioner Adams — needs to go to the committee — needs more info. Refer to PLAB Commissioner Neuberger — great potential KIRB - $30,000 Solid Waste Disposal District Consensus to fund it — 18cents — cash fwd Cut $11,000 — wait & see? ENTERPRISE FUND Law enforcement games data is being gathered by Tourist Development — we want it SHOOTING RANGE GOLF COURSE MAINTENANCE JULY 16, 2003 29 FOOD & BEVERAGES CLUBHOUSE BUILDING DEPARTMENT 6 new positions ENTERPRISE FUNDS Side D @ 403 — 3:33 p.m. UTILITIES - VARIOUS Wastewater treatment etc — 3 new positions — Eric Olson doing a great job INTERNAL SERVICE FUNDS FLEET MANAGEMENT RISK MANAGEMENT (SELF INSURANCE) HEALTHINSURANCE Up to $10,254,233 a 1.7 million increase of which 1.3 million is paid by the county & rest by employees CAPITAL PROJECTS DODGER TOWN FACILITY DODGERTOWN CAPITAL R ESERVE FUND SHOOTING RANGE JULY 16, 2003 30 Construction OPTIONAL ONE -CENT SALES TAX Changes substantial GIFFORD ROAD IMPROVEMENTS HOMELESS ASSISTANCE CENTER A pass thru Side E at 3:39 pm OLD FELLSMERE SCHOOL Frank Coffey — page 63 on Capital Projects (1) Station 49 — any assessment done on renovating an old building? (2) South County Park — page 3 — multi-purpose fields, pool? Station 45 Status Joe: computers for Election — so postponement on Station 45 — Grand Harbor development but intend to build; Station 49 — wonders about new site or rehab — earmark it and sometimes ballpark figure; South County park — pool? Or whatever set aside committee to decide Coffey: Station 45 - $ still available? Commissioner Lowther — Station 44 Joe — nothing in budget now Side E @610 — 3:45 p.m. evaluate 49 — site will be checked etc. Agenda complete except for Solid Waste Disposal District public hearing scheduled for tomorrow and the Sheriff's budget. JULY 16, 2003 31 Side E @ 659 — F not used ADJOURN AT 3:47 P.M. JULY 16, 2003 32