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Home My WebLink About8/14/1980THURSDAY, AUGUST 1.41 1.980 THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, ACTING AS THE DISTRICT BOARD OF FIRE COMMISSIONERS OF THE NORTH INDIAN RIVER COUNTY FIRE DISTRICT MET AT THE SCHOOL BOARD CHAMBERS, 1946 19TH STREET, VERO BEACH, FLORIDA, ON THURSDAY, AUGUST 14, 1.980, AT 4:08 P.M. PRESENT WERE R. DON DEESON, CHAIRMAN; WILLARD W. SIEBERT, .JR., VICE CHAIRMAN; ALMA LEE Loy; WILLIAM C. WODTKE, JR.; AND PATRICK B. LYONS. ALSO PRESENT WERE GEORGE G. COLLINS, JR., ATTORNEY TO THE BOARD OF COUNTY COMMISSIONERS; JEFFREY BARTON, FINANCE OFFICER; AND VIRGINIA HARGREAVES, DEPUTY CLERK. ALSO IN ATTENDANCE WERE PAT FLOOD, MAYOR OF THE CITY OF SEBASTIAN; A. GROVER FLETCHER, PRESIDENT OF ROSELAND VOLUNTEER FIRE DEPARTMENT; AND RICHARD WEAVER, PRESIDENT OF FELLSMERE VOLUNTEER FIRE DEPARTMENT. CHAIRMAN DEESON CALLED THE MEETING TO ORDER AND ANNOUNCED THAT THE PURPOSE OF THE MEETING IS TO REVIEW THE PROPOSED BUDGET FOR MAYOR PAT FLOOD EXPLAINED THAT THE PROPOSED BUDGET SETS OUT THE THREE SEPARATE BUDGETS FOR THE FELLSMERE VOLUNTEER FIRE DEPARTMENT, ROSELAND VOLUNTEER FIRE DEPARTMENT, AND SEBASTIAN VOL- UNTEER FIRE DEPARTMENT, AND THESE ARE RECAPPED AND SUMMARIZED ON THE FIRST PAGE OF THE PROPOSED BUDGET FOR THE NORTH COUNTY FIRE DISTRICT, WHICH IS AS FOLLOWS: 17 � AUG 141980 600K - 44 FACE 33 7 COD NORTH COUNTY FIRE DISTRICT BUDGET RECAP QQ44 AGENCY NORTH COUNTY FIRE DISTRICT INDIAN RIVER COUNTY FISCAL YEAR 1980 - 1961 DATE AUGUST 13, 19BO PAGE I of 4 - 1 v ACTUAL LASS DISBURSEMENTS DISBURSEMENTS ESTIMATED ESTIMATED COMMENTS ACTUAL ESTIMATED (OBJECT OF DISBURSEMENTS) 1978 - 1979 10-1-79 - 6-30-80 7-1-80 - 9-30-80 1979 - 1980 1980 - 1981 TELEPHONE AND UTILITIES $ 5,610.00 5,700.00 GAS AND OIL MAINTENANCE SALARY TREASURER'S SALARY 3,000.00 BUILDING MAINTENANCE 500.00 BUILDING SUPPLIES 5,700.00 RADIO R - R 1,200.00 EDUCATION AMID TRAINING 2,900.00 F F CLOTHING 7,200.00 TRUCK EQUIPMENT 750.00 OFFICE SUPPLIES 1,000.00 RESCUE EQUIPMENT . 7,500.00 TRUCK MAINTENANCE • 800.00 MISCELLANEOUS CO TAXES .- CE 11, 500.00 t -i CD TOTAL $ 53,360.00 FELLSMERE VOLUNTEER AGENCY FIRE DEPARTMENT NORTH COUNTY FIRE DISTRICT DATE August 13, 1980 INDIAN RIVER COUNTY PAGE 2 of 4 FISCAL YEAR a 1980 - 1981 CASH DISBURSEMENTS (OBJECT OF DISBURSEMENTS) ACTUAL DISBURSEMENTS 1978 - 1979 ESTIMATED 1979 - 1980 ESTIMATED 1980 - 1981 COMMENTS ACTUAL 10-1-79 - 6-30-80 ESTIMATED 7-1-80 - 9-30-80 TELEPHONE AND UTILITIES $ 1,700.00 GAS AND OIL 2,000.00 MAINTENANCE SALARY TREASURER'S SALARY MAINTENANCE tUUILDING ILDING SUPPLIES 500.00 RADIO R - R 1,000.00 EDUCATION AND TRAINING 200.00 F F CLOTHING TRUCK EQUIPMENT 4.,ono nn - OFFICE SUPPLIES I 300.00 RESCUE EQUIPMENT TRUCK MAINTENANCE 14,000.00 M SCELLANEOUS 300.00 AXES TOTAL $ 14,000.00 cl" co Q A ROSELAND VOLUNTEER a 4 FIRE DEPARTMENT .C�q AGENCY NORTH COUNTY FIRE DISTRICT INDIAN RIVER COUNTY FISCAL YEAR 1980 - 1981 DATE August 13, 1980 PAGE 3 of 4 s 1 CASH DISBURSEMENTS (OBJECT OF DISBURSEMENTS) ACTUAL DISBURSEMENTS 1978 - 1979 ESTIMATED 1979 - 1980 ESTIMATED 1980 - 1981 COMMENTS ACTUAL 10-1-79 - 6-30-80 ESTIMATED 7-1-80 - 9-30-80 TELEPHONE AND UTILITIES $ 2,250.00 GAS AND OIL 500.00 MAINTENANCE SALARY TREASURER'S SALARY BUILDING MAINTENANCE 500.00 BUILDING SUPPLIES RADIO R - R ti 2,200.00 EDUCATION AND TRAINING 300.00 F F CLOTHING 900.00 TRUCK EQUIPMENT 700.00 OFFICE SUPPLIES 300.00 RESCUE EQUIPMENT TRUCK MAINTENANCE 1,000.00 MISCELLANEOUS co TAXES SO t -I CD TOTAL $ 8,650:00 SEBASTIAN VOLUNTEER FIRE DEPARTMENT AGENCY NORTH COUNTY FIRE DISTRICT INDIAN RIVER COUNTY FISCAL YEAR 1980 — 1981 DATE AUGUST 13, 1980 ;q-4 PAGE 4 of 4 "it" w `— CASH DISBURSEMENTS (OBJECT OF DISBURSEMENTS) ACTUAL DISBURSEMENTS 1978 — 1979 ESTIMATED 1979 — 1980 ESTIMATED 1980 — 1981 COMMENTS ACTUAL- 10-1-79 — 6-30-80 ESTIMATED 7-1-80 — 9-30-80 TELEPHONE AND UTILITIES $ 1,660.00 GAS AND OIL 3,200.00 MAINTENANCE SALARY TREASURER'S SALARY UILDING MAINTENANCE 2,500.00 UILDING SUPPLIES RADIO R — R 2,500.00 EDUCATION AND TRAINING 700.00 F F CLOTHING 2,000.00 TRUCK EQUIPMENT 2,500.00 OFFICE SUPPLIES 150.00 RESCUE EQUIPMENT 1,000.00 TRUCK MAINTENANCE 2,500.00 MISCELLANEOUS 500.00 AXES TOTAL $ 19,210.00 �Ni AUG 141980 BOOK 44 Pact 342 FINANCE OFFICER BARTON EXPLAINED THAT THIS BUDGET WAS PREDICATED ON GOING FOR THE FULL 1/2 MILL; THERE ARE CERTAIN EX- PENSES THAT WILL COME OUT TO PAY THE PROPERTY APPRAISER AND THE TAX COLLECTOR THEIR FEES AND THERE ALSO WILL BE DISCOUNTS. HE STATED THAT IT IS NET AFTER THAT TO PAY THE REST OF THE EXPENSES. MAYOR FLOOD CONCURRED THAT THE 1/2 MILL LEVY WOULD BE SOMETHING IN THE VICINITY OF $55,500, WHICH WOULD BE IM SCOUNTED. HE CONTINUED THAT THEY STARTED OUT WITH A $78,000 BUDGET AND HAVE CUT IT DOWN TO $53,360. HE THEN DISCUSSED THE $1.1,500 SET OUT FOR INSURANCE ON THE SUMMARY PAGE AND EXPLAINED THAT THIS IS THE TOTAL FIGURE FOR THE THREE DEPARTMENTS. THIS INSURANCE IS OBTAINED THROUGH RISK MANAGEMENT SERVICES, AND THE LIABILITY WILL HAVE TO BE HANDLED THROUGH THE CITY OF SEBASTIAN BECAUSE THE COUNTY DOESN'T HAVE LIABILITY WITH RISK MANAGEMENT SERVICES. THE CITY WOULD PAY THIS AND THEN BE REIMBURSED. CHAIRMAN DEESON FELT AS LONG AS WE ARE COVERED, IT IS THE SAME THING. MAYOR FLOOD INFORMED THE BOARD THAT THEY ARE GETTING EXCELLENT COVERAGE FOR THEIR MONEY; THEY SAVED ALMOST $12,000 THE FIRST YEAR -JUST ON LIABILITY COSTS AND GOT BETTER COVERAGE IN ADDITION. FINANCE OFFICER BARTON CONCURRED THAT THE COVERAGE THEY ARE GETTING FROM RISK MANAGEMENT IS VERY REASONABLE. HE NOTED THAT THE RISK MANAGEMENT POLICY INCLUDES ACCIDENT AND HEALTH, WORKMEN IS COMPENSATION, ALL LIABILITY, ETC., AND INFORMED THE BOARD THAT WE NOW HAVE ABOUT SIX DIFFERENT POLICIES TO COVER WHAT THIS ONE POLICY COVERS. HE RECOMMENDED THAT THE COUNTY LOOK INTO RISK MANAGEMENT FOR THEIR OWN EXTENDED COVERAGE. CHAIRMAN DEESON STATED THAT HE ALSO WOULD RECOMMEND THIS. COMMISSIONER WODTKE COMMENTED THAT PUTTING THE FIRST YEAR'S BUDGET TOGETHER FOR THE NORTH COUNTY FIRE DISTRICT HAS BEEN A HOR- RENDOUS TASK FOR MAYOR FLOOD, BUT THAT IT WAS A REAL LEARNING EXPERI- ENCE FOR ALL THE VOLUNTEERS TO SIT DOWN TOGETHER. HE FELT WE ALL ARE BEGINNING TO UNDERSTAND WHAT A MILLAGE CAP MEANS, AND MAYBE WE 22 SHOULD THINK NOT SO MUCH IN TERMS OF A CAP, BUT OF BEING ABLE TO SUPPLY THE NEEDS OF THE DISTRICT. HE BROUGHT UP THE PROPOSED IN- CREASE OF THE HOMESTEAD EXEMPTION AND THE EFFECT IT COULD HAVE ON TAXING DISTRICTS, POSSIBLY EVEN NECESSITATING RAISING THE MILLAGE CAP TO OBTAIN THE OPERATING DOLLARS, MAYOR FLOOD WAS OF THE OPINION THAT IT WOULD HAVE A VERY LARGE EFFECT ON SEBASTIAN'S AD VALOREM REVENUES. COMMISSIONER SIEBERT FELT WE SHOULD TAKE A MINUTE TO THANK MAYOR FLOOD FOR HIS EFFORTS IN A VERY DIFFICULT PERIOD OF CHANGE AND FOR BEING ABLE TO GET ALL THIS ACROSS TO THREE SEPARATE, INDIVIDUAL AND INDEPENDENT FIRE DEPARTMENTS WHICH WAS REALLY A ROUGH JOB. MAYOR FLOOD BELIEVED IT WILL BE WORTHWHILE. HE CONTINUED TO DISCUSS THE BUDGET. COMMISSIONER SIEBERT ASKED IF THERE IS ANY CONTINGENCY RESERVE IN THE BUDGET AT ALL. MAYOR FLOOD STATED THAT IT IS JUST ENOUGH FOR OPERATIONS; THEY CUT EVERYWHERE THEY COULD. COMMISSIONER SIEBERT SUGGESTED THAT IF THE 1/2 MILL WERE TO RAISE MORE THAN THE BUDGET, THAT WE PUT A RESERVE IN HERE. MAYOR FLOOD ASKED WHETHER THEY COULD COME BACK TO THE BOARD IN THE EVENT THEY SHOULD RUN INTO UNEXPECTED TROUBLES, SUCH AS A BLOWN ENGINE, AND RUN OUT OF MONEY. COMMISSIONER SIEBERT DOUBTED THAT ANY BOARD WOULD VOTE TO LET THE FIRETRUCKS SIT IN THE BARNS, AND THE OTHER BOARD MEMBERS AGREED. COMMISSIONER WODTKE POINTED OUT THAT THE ENTIRE BUDGET ONLY ALLOWS $800.00 FOR MISCELLANEOUS, OR WHAT YOU MIGHT CALL CON- TINGENCY RESERVE. HE EXPRESSED CONCERN ABOUT WHAT THEY WILL USE TO OPERATE THE FIRST THREE MONTHS OF THE FOLLOWING BUDGET YEAR BEFORE THE TAX MONIES START TO COME IN. COMMISSIONER SIEBERT FELT THAT IS ANOTHER REASON WE SHOULD TAX THE FULL 1/2 MILL, AND IF THERE IS ANY EXTRA, IT SHOULD BE PUT 23 Box 4 PArA43 AUG 141980 AUG 14 1980 aoaK 44 Pace 344 IN CONTINGENCY AND CASH CARRY FORWARD. HE CONTINUED THAT HE DOES BELIEVE WE ARE GOING TO HAVE A SOUTH COUNTY FIRE DISTRICT, AND IF S0, IT WOULD HAVE TO HAVE A 2.45 MILL LEVY. HE, THEREFORE, BELIEVED WE WERE RIGHT THAT THIS FIRE DISTRICT IS TO THE NORTH COUNTY'S BENEFIT. ATTORNEY COLLINS BELIEVED THE CREATION OF THE SOUTH COUNTY FIRE DISTRICT MAY BE POSSIBLE BECAUSE THE NORTH COUNTY SUPPLIED THE MOMENTUM. ON MOTION BY COMMISSIONER WODTKE, SECONDED BY COMMISSIONER Loy, THE BOARD UNANIMOUSLY APPROVED THE PROPOSED BUDGET FOR THE NORTH INDIAN RIVER COUNTY FIRE DISTRICT OF $53,360; AGREED THE TAX WILL BE I/2 MILL; AND AGREED THAT ANY EXCESS FUNDS DERIVED WILL BE PUT IN A CONTINGENCY FUND FOR THE DISTRICT. CHAIRMAN DEESON EXPRESSED THE BOARDS THANKS TO GROVER FLETCHER AND RICHARD WEAVER WHO SERVED ON THE ADVISORY COMMITTEE AND REQUESTED THAT THEY INFORM THE ADVISORY GROUP THAT WE APPRE- CIATE THEIR EFFORTS. THERE BEING NO FURTHER BUSINESS, ON MOTION MADE, SECONDED AND CARRIED, THE BOARD OF COUNTY COMMISSIONERS ACTING AS THE DISTRICT BOARD OF FIRE COMMISSIONERS OF THE NORTH INDIAN RIVER COUNTY FIRE DISTRICT ADJOURNED AT 4:28 O'CLOCK P.M. ATTEST: CLERK CHAIRMAN THE BOARD OF COUNTY COMMISSIONERS RECONVENED AT 4:29 O'CLOCK PA WITH THE SAME MEMBERS PRESENT. PROPOSED BUDGET WEST INDIAN RIVER COUNTY FIRE PROTECTION MUNICIPAL SERVICE TAXING UNIT - APPROVED CHAIRMAN SIEBERT STATED THAT SO FAR THE DISCUSSION HAS BEEN THAT WE WERE CONTEMPLATING PUTTING I MILL INTO THE WEST COUNTY FIRE TAXING UNIT. COMMISSIONER WODTKE FELT THAT SOME OF THOSE DOLLARS SHOULD GO TO THE NORTH COUNTY FIRE DISTRICT FOR CONTRACTING SERVICES, AND CHAIRMAN SIEBERT AGREED THAT IT HAS BEEN DISCUSSED THAT THIS TAXING UNIT WOULD PAY FOR SERVICES OTHER THAN FORESTRY. COMMISSIONER SOY INQUIRED AS TO WHO KEEPS THE BOOKS ON ALL THIS, AND FINANCE OFFICER BARTON EXPLAINED THAT HE ENDS UP WITH THE BOOKS ON ALL THREE DISTRICTS, BUT ON TWO OIF THEM THE;'REVENUES FLOW THROUGH. THE WEST COUNTY FIRE TAXING UNIT REVENUES WOULD BE KEPT HERE. CHAIRMAN SIEBERT FELT WE SHOULD DECIDE ON_A FORMULA TO PAY THE DISTRICT FOR SERVICES IN THE WEST COUNTY PER RUN. DISCUSSION AROSE AS TO PAYING THEM PER HOUR, AND FINANCE OFFICER BARTON NOTED THAT IF THERE WERE A BRUSH FIRE, FOR INSTANCE, IT COULD TAKE FIVE HOURS ON ONE RUN. CHAIRMAN SIEBERT FELT THERE WOULD BE A LOT OF BOOKKEEPING INVOLVED IF THIS WERE DONE ON A PER HOUR BASIS. COMMISSIONER LYONS SUGGESTED THAT WE START WITH I MILL AND THEN SEE WHAT IS NEEDED. FINANCE OFFICER BARTON.ACREED THAT ONCE YOUR EXPERIENCE IS THERE IN REGARD TO HOW MUCH YOU HAVE TO PAY OUT, THEN YOU KNOW WHAT TO TAX. CHAIRMAN SIEBERT NOTED THAT AS OF NOW WE ARE JUST LEVYING SOMETHING SO THAT THEY DON T THINK THEY ARE GETTING FREE PROTECTION. THE BOARD DISCUSSED WAYS TO DIVIDE THE I MILL. COMMISSIONER WODTKE SUGGESTED THAT I/4 OR POSSIBLY 1/2. OF THAT MILL BE ALLOCATED FOR THE TWO OTHER DISTRICTS AND THE DOLLARS DIVIDED ON AN EQUITABLE BASIS ACCORDING TO THEIR ABILITY TO SERVE. THEN NEXT YEAR WE CAN FUND THE WEST COUNTY TAXING UNIT BASED ON THOSE 25 AUG 141980 BOOK 44 Pat 345 AUG 141980 BOOK 44 PAGE* 346 REQUIREMENTS. IN OTHER WORDS, TAX I MILL ON THE WEST COUNTY FIRE PROTECTION MUNICIPAL SERVICE TAXING UNIT NOW, AND IF WE FIND THAT I/2 OF THAT MILL IS GOING TO BE NEEDED FOR THE PROPORTIONATE. SHARE OF THE ABILITY OF THE NORTH AND SOUTH DISTRICTS TO SERVE THEM, THOSE DOLLARS AUTOMATICALLY SHOULD GO INTO THOSE DISTRICTS. MR. FLETCHER DISCUSSED DING THIS BASED ON AREA RATHER THAN COST, CHAIRMAN SIEBERT COMMENTED THAT ANOTHER WAY -WOULD BE TO TAKE THE ONE MILL AND SPLIT IT FOR THE FIRST YEAR. HE REALIZED THE NORTH COUNTY DISTRICT IS SMALLER, BUT THE NORTH COUNTY AREA HAS GULF WESTERN AND THE SOUTH COUNTY DOESN'T HAVE ANYTHING LIKE THAT. COMMISSIONER LYONS SUGGESTED THAT WE NOW JUST AGREE ON THE MILL AND THEN NEXT YEAR DETERMINE WHAT IS EQUITABLE. DISCUSSION CONTINUED ABOUT AUDITING, ETC., AND CHAIRMAN SIEBERT SUGGESTED THAT WE LEVY THE I MILL, DIVIDE IT SOME WAY THE BEST WE CAN, AND THEN GO ON EXPERIENCE AFTER THAT. HE NOTED THAT THIS TAXING UNIT INCLUDES EVERYTHING WEST OF I-95 IN THE WHOLE COUNTY EXCEPT THE FELLSMERE URBAN AREA. MR. FLETCHER POINTED OUT THAT RESPONDING TO CALLS IN THE WEST COUNTY AREA WILL BE A PROBLEM FOR THE SOUTH COUNTY DISTRICT BE- CAUSE THEY-DONIT HAVE THE OFF-ROAD EQUIPMENT THAT THE NORTH COUNTY DOES. COMMISSIONER LYONS FELT THOSE MATTERS WILL HAVE TO BE SETTLED ANOTHER TIME. DISCUSSION ENSUED AS TO THE AMOUNT OF TAXES I MILL WOULD RAISE IN THE WEST COUNTY, AND FINANCE OFFICER BARTON ESTIMATED IT WOULD BE IN THE VICINITY OF $40,000 SINCE THE TAX BASE MIGHT BE IN THE RANGE OF $40,000,000. IT WAS AGREED THAT WAS TOO MUCH MONEY AND THAT WE SHOULD TALK IN TERMS OF DOLLARS AND THEN FIGURE MILLS. THE BOARD DISCUSSED A POSSIBLE BUDGET OF $20,000, BUT IT WAS NOTED THERE IS QUITE A POTENTIAL FOR BRUSH FIRES AND ALSO THE PROBLEM OF GULF WESTERN BEING LOCATED IN THIS AREA, ON MOTION BY COMMISSIONER LYONS, SECONDED BY COMMISSIONER DEESON, THE BOARD UNANIMOUSLY APPROVED A PROPOSED BUDGET 0F $25,000 NET AFTER COLLECTION FEES FOR THE WEST COUNTY FIRE PROTECTION MUNICIPAL SERVICE TAXING UNIT FOR CONTRACTURAL SERVICES, TO BE DIVIDED BETWEEN THE NORTH AND SOUTH COUNTY FIRE DISTRICTS, THERE BEING NO FURTHER BUSINESS, ON MOTION MADE, SECONDED AND CARRIED, THE BOARD ADJOURNED AT 4:45 O'CLOCK P.M. ATTEST: CLERK 27 RooK 44 RArtr34 % � AUG 141980 J