HomeMy WebLinkAbout9/24/1980 (2)SEP 2 41980
BOQK 44 PAGE638
WEDNESDAY, SEPTEMBER 24, 1980
THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY,
FLORIDA, ACTING AS THE DISTRICT BOARD OF FIRE COMMISSIONERS OF THE
SOUTH INDIAN RIVER COUNTY FIRE DISTRICT, MET AT CITY HALL COUNCIL
CHAMBERS, 1053 20TH PLACE, VERO BEACH, FLORIDA, ON WEDNESDAY,
SEPTEMBER 24, 1980, AT 4:01 O'CLOCK P.M. PRESENT WERE WILLARD W.
SIEBERT, .JR., CHAIRMAN; ALMA LEE Loy, VICE CHAIRMAN; AND PATRICK B.
LYONS. ABSENT WERE R. DON DEESON AND WILLIAM C. WODTKE, SJR., MR.
WODTKE ENTERING THE MEETING LATER. ALSO PRESENT WERE GEORGE G.
COLLINS, JR., ATTORNEY TO THE BOARD OF COUNTY COMMISSIONERS; .JEFFREY
K. BARTON, FINANCE OFFICER; AND VIRGINIA HARGREAVES, DEPUTY CLERK.
CHAIRMAN SIEBERT NOTED THAT THIS IS THE INITIAL MEETING OF
THE GOVERNING BOARD OF THE SOUTH COUNTY FIRE DISTRICT; IT IS AN
ORGANIZATIONAL MEETING; AND A QUORUM IS PRESENT. HE GAVE THE GAVEL
TO ATTORNEY COLLINS AND ASKED HIM TO PRESIDE OVER THE ORGANIZATION.
HE SUGGESTED THAT THE NOMINATIONS BE MADE BY TITLE RATHER THAN BY
INDIVIDUAL NAMES.
ATTORNEY COLLINS TOOK OVER THE MEETING AND OPENED THE
NOMINATIONS FOR CHAIRMAN.
COMMISSIONER LYONS NOMINATED THE CHAIRMAN OF THE COUNTY
COMMISSION TO BE CHAIRMAN OF THE DISTRICT BOARD OF FIRE COMMISSIONERS
OF THE SOUTH INDIAN RIVER COUNTY FIRE DISTRICT.
ON MOTION BY COMMISSIONER LYONS, SECONDED BY COMMISSIONER
SIEBERT, COMMISSIONERS WODTKE AND DEESON BEING ABSENT, NOMINATIONS
WERE CLOSED.
ON MOTION BY COMMISSIONER LYONS, SECONDED BY COMMISSIONER
Loy, COMMISSIONERS WODTKE AND DEESON BEING ABSENT, THE BOARD ELECTED
THE CHAIRMAN OF THE COUNTY COMMISSION TO BE CHAIRMAN OF THE DISTRICT
BOARD OF FIRE COMMISSIONERS OF THE SOUTH INDIAN RIVER COUNTY FIRE
DISTRICT.
CHAIRMAN SIEBERT THEREUPON TOOK OVER THE'MEETING.
COMMISSIONER LYONS NOMINATED THE VICE CHAIRMAN OF THE COUNTY
COMMISSION TO BE VICE CHAIRMAN OF THE DISTRICT BOARD OF FIRE COMMIS-
SIONERS OF THE SOUTH INDIAN RIVER COUNTY FIRE DISTRICT.
ON MOTION BY COMMISSIONER LYONS, SECONDED BY COMMISSIONER
Loy, COMMISSIONERS WODTKE AND DEESON BEING ABSENT, NOMINATIONS WERE
CLOSED.
ON MOTION BY COMMISSIONER LYONS, SECONDED BY COMMISSIONER
Loy, COMMISSIONERS WODTKE AND DEESON BEING ABSENT, THE BOARD ELECTED
THE VICE CHAIRMAN OF THE COUNTY COMMISSION TO BE VICE CHAIRMAN OF THE
DISTRICT BOARD OF FIRE COMMISSIONERS OF THE SOUTH INDIAN RIVER COUNTY
FIRE DISTRICT.
VERO BEACH FINANCE DIRECTOR, TOM MASON, CAME BEFORE THE
BOARD AND DISCUSSED THE MINUTES OF THE ADVISORY COMMITTEE. HE STATED
THAT UNLESS THERE ARE SPECIFIC QUESTIONS, THE ONLY ITEMS TO BE
ADDRESSED TODAY ARE THE TWO RESOLUTIONS RE AUTHORITY TO INVEST THE
MONIES AND THE ABILITY TO RECEIVE MONIES AND ISSUE CHECKS FOR THE
DISTRICT. THE OTHER MATTER WOULD BE THE AGREEMENT WITH THE TOWN
OF INDIAN RIVER SHORES AND THE DISTRICT.
ATTORNEY COLLINS COMMENTED THAT IT WOULD BE NECESSARY TO
ELECT A SECRETARY FOR THE DISTRICT, AND CHAIRMAN SIEBERT SUGGESTED
THAT THE SECRETARY BE A DEPUTY CLERK AS ASSIGNED BY THE CLERK.
ATTORNEY COLLINS AND MR, MASON AGREED THAT WOULD BE FINE.
ON MOTION BY COMMISSIONER LYONS, SECONDED BY COMMISSIONER
Loy, THE BOARD AGREED THAT THE DEPUTY CLERK, AS ASSIGNED BY THE CLERK
OF THE COURT, WOULD BE SECRETARY OF THE SOUTH COUNTY INDIAN RIVER
COUNTY FIRE DISTRICT.
MR. NASON INFORMED THE BOARD THAT THE FIRST RESOLUTION
NEEDED IS TO GIVE AUTHORITY FOR THE ISSUANCE OF WARRANTS FOR PAYMENT
OF MONIES AND TO RECEIVE MONEY COMING TO THE DISTRICT. IT PROVIDES
FOR THE CHAIRMAN OR VICE CHAIRMAN AS ONE OF THE SIGNATORIES AND THE
CITY MANAGER OR MR. NASON AS THE OTHER SIGNATORY. THERE WOULD BE
ONE LIVE SIGNATURE ON ALL WARRANTS ISSUED.
ON MOTION BY COMMISSIONER Loy, SECONDED BY COMMISSIONER
LYONS, COMMISSIONERS WODTKE AND DEESON BEING ABSENT, THE BOARD
ADOPTED RESOLUTION 80-1.
SEP 241980 59 Bou 44 PAUGE639
SEP 2 4 1990 9-24-80
RESOLUTION NO. 80-1 nox 44 P,,GE 640
WHEREAS, the creation of the SOUTH INDIAN RIVER COUNTY'FIRE
DISTRICT was approved by the qualified voters in said District by
referendum vote on September 9, 1980; and
WHEREAS, the SOUTH INDIAN RIVER COUNTY FIRE DISTRICT has been
legally established as a result of and upon certification of said
voter approval of same; and
WHEREAS, the City of Vero Beach shall provide general admini-
stration services for the District for an initial period of five (5)
years, unless otherwise agreed to between the City and the District,
said administration services to include having custody of all public
funds belonging to and received by the District and depositing same;
and
WHEREAS, the District must authorize the issuance and signing
of all warrants for the payment of money by the District.
NOW, THEREFORE, be it resolved by the SOUTH INDIAN RIVER COUNTY
DISTRICT BOARD OF FIRE COM4IS'SIONERS that:
The City of Vero Beach shall have custody of all public funds
belonging to and received by the District and shall deposit said
funds in such depositories that meet the criteria established by the
Comptroller of Currency, State of Florida.
The District is empowered to issue warrants for the payment of
money and that all warrants for the payment of money by the District
for purposes other than investment shall be signed either by the
Chairman or Vice Chairman of the Board of.Fire Commissioners and
countersigned by either John V. Little, City Manager of the City of
Vero Beach or Thomas R. Nason, Director of Finance of said City;
further one of the above signatures shall be a live signature; and
all warrants so issued shall be honored by the depository upon which
same are drawn and shall be binding obligations of the District.
I HEREBY CERTIFY that the foregoing Resolution was passed by
the South Indian River County District Board of Fire Contiss.ioners this
24th day of September , 1980.
SOUTH INDIAN RIVER COUNTY FIRE DISTRICT
Attest: By:
Willardy W. ie ert , MaIrman,
District Board of Fire Commissioners
Wright, clerk
COMMISSIONER WODTKE ENTERED THE MEETING AT 4:10 O'CLOCK P.M.
ON MOTION BY COMMISSIONER LYONS, SECONDED BY COMMISSIONER
Loy, COMMISSIONER DEESON BEING ABSENT, THE BOARD ADOPTED RESOLUTION
80-2 AUTHORIZING THE INVESTMENT OF FUNDS ON BEHALF OF THE DISTRICT,
61
SEP 2 41980 Box 44 PAGE 641
SEP 2 41980 CA 8�U11 Fr�E 64
9-24-80 44 GG
RESOLUTION NO. 80-2
WHEREAS, the creation of the SOUTH INDIAN RIVER COUNTY FIRE
DISTRICT was approved by the qualified voters in said District by
referendum vote on September 9, 1980; and
WHEREAS, the SOUTH INDIAN RIVER COUNTY FIRE DISTRICT has been
legally established as a result of and upon certification of said
voter approval of same; and
WHEREAS, the City of Vero Beach shall provide general admini-
stration services for the District for an initial period of five (5)
years, unless otherwise agreed to between the City and the District,
said administration services to include the investment of District
funds on behalf of the District.
NOW, THEREFORE, be it resolved by the SOUTH INDIAN RIVER COUNTY
DISTRICT BOARD OF`- -FIRE 'COTIMIS8.I.0NERS that.,
Thomas R. Nason, the Director of Finance for the City of Vero
Beach, is hereby authorized to invest temporarily idle funds of the
District and withdraw same funds from any of the investment
depositories; to exchange investments and perform other acts as
necessary to obtain a greater return on said investments; all said
investments shall be in accordance with the Code of Ordinances of
the City of Vero Beach as it now exists or may be amended.
This Resolution shall take effect immediately.
I HEREBY CERTIFY that the foregoing Resolution was passed by
the South Indian River County District Board of Fire. Commissioners this
24th day of September , 1980.
Attest:
Wright, bierk
SOUTH INDIAN RIVER COUNTY FIRE DISTRICT
By:
iar SS er a
District Board of Fire Commissioners
DISCUSSION ENSUED IN REGARD TO INTERIM FINANCING FOR THE
DISTRICT, AND MR. MASON NOTED THAT IT IS THE RECOMMENDATION IN THE
MINUTES OF THE ADVISORY BOARD THAT THE BOARD ALLOW THE ISSUANCE OF
ONE AND ONE-HALF MILLION DOLLARS OF TAX ANTICIPATION NOTES TO BE
USED FOR INITIAL OPERATING EXPENSES AND FOR CONSTRUCTION OF NEW FIRE
STATIONS.
ATTORNEY COLLINS REPORTED THAT THEY HAVE BEEN COORDINATING
WITH BOND COUNSEL IN JACKSONVILLE, AND IT PROBABLY IS GOING TO BE
OCTOBER 10TH OR SO BEFORE THEY CAN GET THE NECESSARY DOCUMENTATION.
THERE ARE TWO PROBLEMS - ONE IS THE FUNDING OF THE DISTRICT FROM
OCTOBER IST UNTIL THE NOTES ARE SOLD, AND THE SECOND THAT HAS ARISEN
IS THAT APPARENTLY THE NOTES ARE TAX FREE AS TO CAPITAL CONSTRUCTION,
BUT THEY ARE NOT TAX FREE AS OPERATING FUNDS; S0, THERE WILL BE TWO
DIFFERENT RATES.
MR. MASON INFORMED THE BOARD THAT HE HAS GONE AHEAD AND
ISSUED THE ORDER FOR INSURANCE AND HAS REQUESTED THE AGENTS TO GIVE
HIM A SPLIT ON THE COSTS. AS FAR AS CONFIRMATION ON THE INSURANCE
AND PUTTING UP THE DEPOSIT MONEY, THE CITY OF VERO BEACH HAS DONE
THIS. THE OTHER PROBLEM IS THE PAYROLL PERIOD ENDING OCTOBER 4TH,
AND THE CITY WILL PAY THIS AND THEN WILL BE REIMBURSED FOR THE THREE
DAYS.
CHAIRMAN SIEBERT STATED THAT IS ALL RIGHT WITH HIM. HE
BELIEVED WE WILL HAVE TO GO BEFORE THE COUNTY COMMISSION AND ASK THEM
FOR THE MONEY AS JUST DISCUSSED.
ON MOTION BY COMMISSIONER LYONS, SECONDED BY COMMISSIONER
Loy, COMMISSIONER DEESON BEING ABSENT, THE BOARD AUTHORIZED THE
ISSUANCE OF UP TO ONE AND ONE-HALF MILLION DOLLARS OF TAX ANTICIPA-
TION NOTES FOR THE SOUTH INDIAN RIVER COUNTY FIRE DISTRICT AS
SOON AS POSSIBLE.
DISCUSSION AROSE ABOUT THE VARIOUS RECOMMENDATIONS MADE
BY THE ADVISORY COMMITTEE AND CHAIRMAN SIEBERT ASKED IF THEY HAVE
TO BE APPROVED INDIVIDUALLY OR CAN ALL BE APPROVED AT ONE TIME.
63
SEP 24190 BOOK 44 PAGE643
SEP 2 41980
aooK 44 PA,E 644
ACTING VERO BEACH CITY ATTORNEY WAYNE MCDONOUGH, SPEAKING
AS THE ATTORNEY FOR THE DISTRICT, FELT IT CAN ALL BE DONE AT ONCE.
MINUTES OF THE SOUTH INDIAN RIVER COUNTY FIRE DISTRICT
ADVISORY COMMITTEE OF SEPTEMBER 18TH ARE HEREBY MADE A PART OF THE
RECORD.
SOUTH INDIAN RIVER COUNTY FIRE DISTRICT MEETING
SEPTEMBER 18, 1980, 4:00 P. M.
COUNCIL CHAMBERS, CITY HALL, VERO BEACH, FLORIDA
PRESENT: Chairman, Don C. Scurlock, Jr., Vice Chairman, W. W. Siebert, Mem-
bers; Alma Lee Loy, Jay A. Smith, William C. Wodtke, Jr. Ex Offi-
cio Members: City Manager, J. V. Little, Finance Director, T. R.
Nason, Fire Chief, Forrest Smith, County Attorney, George G. Collins,
Jr., and City Attorney, Wayne R. McDonough
NEW BUSINESS
ACCEPTANCE OF AGENDA
The agenda, as presented by Mr. Nason, was accepted for the purposes of
this meeting. (Copy attached)
ELECTION OF OFFICERS
The first order of business was to elect a Chairman and Vice Chairman
to serve on the South County Fire District Advisory Committee. Mr.
Scurlock was unanimously elected to serve as Chairman and Mr. Siebert
was unanimously elected to serve as Vitae Chairman.
1_&2 DISCUSSI013 OF AU'T'HORITY
The advisory committee discussed the authority to be given to the City
of Vero Beach to manage the district and its personnel. The committee
agreed on the following:
a. Agreed to adopt the City Personnel Rules and Regulations as they
exist, with the exception of the clause indicating any preferen-
tial treatment for persons residing in the corporate limits of
the city or within the boundaries of Indian River County.
b. Agreed to use the purchasing procedures used by the City of Vero
Beach, but to comply with the $2,000 limit on purchases, unless
the county agrees to a higher limit for more expensive items.
Purchases in excess of the limit will be presented to the District
Board of Fire Commissioners for approval.
c. Although specifically stated in the previous agreement between
the city and the county, the District Board of Fire Commissioners
should ratify the authority for the city to hire, remove, promote
and handle grievances for employees of the Fire District. The
only exception would be the hiring of the Fire Chief. The District
M M
Board of Fire Commissioners will have the sole responsibility for
hiring the Fire Chief for the district.
The committee recommended that the city have the sole responsibil-
ity for the investment of idle funds and to make the necessary
transfers of funds between investment groups as necessary to in-
sure the highest return from these invested funds. The city will
provide a periodic report as to the results of these transactions
to the District Board of Fire Commissioners. The City Manager
and the Finance Director shall be the persons authorized to sign
the necessary documents for the investment and withdrawal of these
investment funds belonging to the District Board of Fire Commis-
sioners.
The advisory committee unanimously recommends the hiring of Forrest
R. Smith as Fire Chief for the South Indian River County fire Dis-
trict. This, subject to the approval of the District Board of
Fire Commissioners.
3. RESOLUTIONS: LEASES and TRANSFERS OF PROPERTY
The advisory committee discussed the transfer of property that is exist-
ent within the City of Vero Beach Fire Department and recomrrlended. the
following actions:
a. The City Attorney will prepare leases for the real property used
for fire fighting purposes to be transferred to the South Indian
River County Fire District.
b. The personal property, such as rolling stock, will have the titles
transferred from the City of Vero Beach to the South Indian River
County Fire District.
c. The rolling stock and the lease interest in the city's fire station
located on the beach, held by the Volunteer Fire Fighters, will be
discussed by the volunteers and their attorney regarding the ulti-
mate disposition of this property.
4. INSURANCE
a. The advisory committee agreed, in concept, with the city's using
the name insured clause covering the South Indian River County
Fire District in its existing insurance policies. It further
directed the city and county attorneys to discuss and resolve the
method by which a "hold harmless" clause can be placed into ef-
fect covering both the City of Vero Beach and Indian River County,
from liabilities incurred by the South Indian River County Fire
District.
-2-
SEP 2 41980 Boa 44 PAUE 645
SEP 2 41980 Boa 44 PAGUE 646
5. AGREEMENT - NORTH BEACH AREA
a, Commissioner Siebert discussed the proposed agreement with Indian
River Shores and Indian River County regarding fire equipment and
protection to the North Beach area. This agreement provides for
three year protection of the land lying north of the Town of Indian
River Shores on the beach island, with the exception.of the Town
of Orchid, to the North County Limits, to be provided without cost
by Indian River Shores. Additionally, Indian River Shores.is to
transfer a 1,000 gallon per minute pumper fire truck to the dis-
trict without cost. In return, the district is to provide the sum
of $12,000 per year for two years to the Town of Indian River
Shores which shall be used towards the purchase of a tank truck to
fight fires in the North Beach area.
6. BUDGET and MILLAGE
a. The advisory committee reviewed the budget and millage recommenda-
tion for the district for Fiscal Year 1981. It was recommended that
an additional line item entitled: "Payment to Indian River Shores"
be added to the Expenditure Budget in the amount of $12,000. Ad-
ditionally, the Contingency Account should be reduced by $12,000
yielding a balance of $84,875. The total budget remaining the same.
It was recommended that the District Boarc? of Fire Commissioners
confirm a millage rate of 2.37591 mills as the assessment rate for
Ad Valorem Taxes for Calendar Year 1980.
7. DUTIES - FIRE DISTRICT ADVISORY C01,211ITTEE
a. A discussion was held regarding the duties of the advisory com-
mittee. The committee determined its function as primarily re-
commending policy to the District Board of Fire Commissioners.
The committee would not address administrative matters associated
with the general operation of the district. Only those contracts
and procurements that have an extremely large impact on the fund-
ing associated with the district would be brought to the advisory
committee for their approval prior to being presented to the Dis-
trict Board of Fire Commissioners.
It was agreed the city would make monthly financial statements
available to the members of the advisory committee showing the
progress of the district to date.
8. LOCATION OF FIRE STATIONS
a. The committee discussed, in general, the method under which the
location of new fire stations would be determined and the method
-3-
of contracting and overseeing the construction of the new sta-
tions. It was determined that the advisory committee, with the
assistance of the consultants or staff, would make recommenda-
tions to the District Board of Fire Commissioners regarding the
location of each new fire station. Once the site has been ten-
tatively selected, the board would establish a committee contain-
ing two members of the advisory committee and two members of the
city staff to screen architectural and engineering firms to be
used in the design and specification determination for the new
station in question. The recommendations of this evaluation com-
mittee would be presented to the advisory committee for their
review and subsequent recommendation to the District Board of
Fire Commissioners.
The selected architectural or engineering firm shall not only
prepare the design and specifications for the new fire station,
but would act as project manager overseeing the construction of
the facility. All contracts associated with the construction of
the new fire stations will require the approval of the District
Board of Fire Commissioners.
9. MEETINGS - DISTRICT BOARD OF FIRE CO'1vZ1ISSIONERS
a. The advisory committee recommends the County Commission establish
a time period on their regular agenda wherein they will go into
session as the District Board of Fire Commissioners to handle the
business of the South Indian River County Fire District. It was
agreed that this should be at a specific time during the meeting
for planning purposes by the public and others.
10. ANTICIPATION NOTES
a. The advisory committee recommended to the District Board of Fire
Commissioners that one and one-half million dollars of Tax Anti-
cipation Notes be issued for the South Indian River County Fire
District on or before October 1, 1980. These funds will be used
for the initial operating expenses associated with the district,.
for the initiation of construction of new fire.stations and for
investment purposes.
11. UNION AGREEMENTS
a. The advisory committee recommends to the District Board of Fire
Commissioners the ratification of the existing union agreements
between Local No. 2201 International Association of Fire Fighters
and the City of Vero Beach and that the aforementioned union be
-4-
SEP 2 4 NO moK 44 PACE 647
SEP 2 41980q A
BOOK 44 PAGE 648
the recognized bargaining agent for the South Indian !fiver county
Fire District employees as defined in the existing agreement.
There being no further business to come before the advisory committee, the
motion to adjourn was made and seconded and the meeting concluded at approxi-
mately 5:30 P. M.
REGULAR MEETING
SOUTH INDIAN RIVER COUNTY FIPX DISTIRCT
AGE;`4DA
1. DEFINE AUTHORITY OF CITY TO MANAGE THE DISTRICT .AND ITS PERSONNEL.
SUGGESTIONS INCLUDE
a) Adopt City Personnel Rules and Regulation by Resolution.
b) Procurement, payment and other administrative functions in
accordance with city rules by Resolution.
c) Specifically state ability to hire, remove, promote employees,
with exception of Fire Chief.
d) Handle all moneys coming to the district, invest idle funds,
pay just debts and account for all transactions.
2. NEED A SPECIFIC RESOLUTION AUTHORIZING CITY IVI JJAGER AND FINANCE
DIRECTOR TO SIGN ALL WAP,RANTS, ETC. AND ACT AS RESPONSIBLE OFFl-CEIIS
FOR 7'HE D ISTRCT .
3. TRAEISFER OF PROPERTY.
a) Real property.
b) Personal.. property.''
c) Volunteers' property.
4. DISCUSS INSURA ICE PROVISION AND PROVIDE "HOLD HAPXg,ESS CLA TSE"
THE CITY.
a) property
b) Liability
c) Workmen's Compensation
d) Hospitalization
e) Special
5. DISCUSS INDIAN RIVED. SHORES AGREENENT AND SOUTH DISTRICT OBLIGATION
TO THE NORTH BEACH APZk.
6. P.EVIEi, BUDGET AND MILLAGE FOR RECOMMENDATION TO COUNTY C0111ISSION.
7. DISCUSS DUTIES OF THE FIRE DISTRICT ADVISORY COMMITTEE.
a) Define policy to be established for administrative matters.
b) Personnel_ matters.
c) Budget monitoring.
8. DISCUSS METHOD OF LOCATING AND CONTRACTING FOR NEW FIRE STATIONS.
a) Elio is project manager?
b) Evaluation Committee: for establishing specifications and evalu-
ating results.
c) Award of any large contracts.
9. DEFINE A SPECIFIC TIME PERIOD kr'EREIN THE COUNTY COrffIISSION WILL CHANGE
TO DISTINCT 11)ac%P,D OF FIRE COI•1�I? SSIONERS OF THE SOUTH COUNTY FIRE DISTRICT
FOI: ADMINTSTRATI :VE AND POLICY A::%TTERS. THIS SHOULD BE DEFINED AS A
SPECIFIC TT;D�; FOR REGULAR iIEETIi�CS OF TILE COUNTY CONI MISSION FOR PLAN--
NING, PURPOSES.
TENTATIVE BUDGET FOR THE SOUTH COUNTY FIRE DISTRICT,
OCTOBER 1, 1980 - SEPTEMBER 30, 1981 (REVISED SEPTEMBER 19, 1980)
IS ON FILE IN THE OFFICE OF THE CLERK.
COMMISSIONER Loy COMMENTED THAT ONE OF THE RECOMMENDATIONS
IS THAT THIS DISTRICT BOARD HAVE A SET SPOT ON EACH COUNTY COMMISSION
AGENDA, AND THE ADVISORY COMMITTEE WILL HAVE TO TRY TO HAVE THE
BACK-UP MATERIAL READY FOR THE PACKET, SHE CONTINUED THAT IN (B)
UNDER I AND 2, MR. NASON HAD INDICATED THAT IF THE COUNTY SET A
$3,000 LIMIT ON PURCHASES, IT WOULD BE HELPFUL. SHE ASKED IF IT WOULD
BE ALL RIGHT IF THE DISTRICT BOARD WENT AHEAD AND SET THE $3,000
EVEN THOUGH THE CITY HAS NOT DONE IT YET, AND MR. MASON AND ATTORNEY
MCDONOUGH STATED IT WOULD BE FINE.
ON MOTION BY COMMISSIONER LYONS, SECONDED BY COMMISSIONER
LOY, THE BOARD ACCEPTED THE RECOMMENDATIONS OUTLINED IN THE MINUTES
OF THE ADVISORY BOARD DATED SEPTEMBER 18, 1980 WITH THE EXCEPTION OF
ITEMS 5, 6 AND 20, AND ALSO AGREED TO �W ITEM I & 2 (B) BY RAISING
THE LIMIT ON PURCHASES TO $3,000.
BUDGET.
DISCUSSION FOLLOWED ON THE NEED TO TENTATIVELY SET THE
ON MOTION BY COMMISSIONER Loy, SECONDED BY COMMISSIONER
LYONS, THE BOARD APPROVED ITEM 6 OF THE ADVISORY COMMITTEE'S
RECOMMENDATIONS WHICH SETS THE BUDGET FOR THE SOUTH COUNTY FIRE DISTRICT
AND THE MILLAGE AND AUTHORIZED THE FINANCE OFFICER TO PREPARE THE
PROPER ADVERTISEMENT.
ATTORNEY COLLINS WISHED IT MADE CLEAR THAT THE BOARD IS
NOT TENTATIVELY SETTING THE BUDGET AND MILLAGE AT THIS POINT; THAT
WILL BE DONE AT THE OCTOBER 2ND MEETING.
DISCUSSION NEXT AROSE ON ITEM 5 IN REGARD TO THE AGREEMENT
WITH THE TOWN OF INDIAN RIVER SHORES. ATTORNEY MCDONOUGH WENT
SPECIFICALLY TO SUB -PARAGRAPH I (D) RE THE MUTUAL AID AGREEMENT AND
SUGGESTED THAT IN THAT PARAGRAPH IT BE RECOGNIZED THAT THE MUTUAL
AID AGREEMENT BETWEEN THE CITY AND TOWN IS HEREBY VOIDED AND SUPERSEDED
BY THIS AGREEMENT. ATTORNEY COLLINS SUGGESTED THAT A CLAUSE BE ADDED
TO THAT EFFECT, AND ATTORNEY MCDONOUGH FELT THAT COULD BE DONE.
SEP 2 41980
eoox 44 FAUGE 649
SEP 2 41980
900K 44 PAGE 650
ATTORNEY MCDONOUGH ASKED ABOUT THE PARAGRAPH WHERE THE
DISTRICT IS MAKING TWO $12,000 PAYMENTS TO THE TOWN OF INDIAN RIVER
SHORES FOR THE 2,500 GALLON PUMPER. HE NOTED THAT THE WAY HE READS
IT, THE PUMPER IS NOT GOING TO BE TIED INTO THE DISTRICT AND HE
ASKED ABOUT THE STATUS OF THAT PROVISION.
COMMISSIONER LOY EXPLAINED THAT THIS IS TO ASSIST THE TOWN
PURCHASE A PIECE OF FIRE EQUIPMENT, AND THEY, IN TURN, WILL PROVIDE
SERVICE TO THE NORTH BEACH AREA AT NO PAYMENT.
ON MOTION BY COMMISSIONER Loy, SECONDED BY COMMISSIONER
LYONS, THE BOARD AUTHORIZED THE CHAIRMAN TO EXECUTE THE AGREEMENT
WITH THE TOWN OF INDIAN RIVER SHORES RE FIRE EQUIPMENT AND PROTECTION
TO THE NORTH BEACH AREA.
SAID AGREEMENT WILL BE MADE A PART OF THE MINUTES WHEN
COMPLETELY EXECUTED.
ON MOTION BY COMMISSIONER Loy, SECONDED BY COMMISSIONER
LYONS, THE BOARD AGREED TO REQUEST THE BOARD OF COUNTY COMMISSIONERS
TO MAKE OPERATING FUNDS AVAILABLE TO THE DISTRICT THROUGH LOAN FROM
OCTOBER 1, 1050, UNTIL PROCEEDS FROM THE TAX ANTICIPATION NOTES ARE
RECEIVED.
THERE BEING NO FURTHER BUSINESS, ON MOTION MADE, SECONDED
AND CARRIED, THE BOARD OF COUNTY COMMISSIONERS ACTING AS THE DISTRICT
BOARD OF FIRE COMMISSIONERS OF THE SOUTH INDIAN RIVER COUNTY FIRE
DISTRICT ADJOURNED AT 4:35 O'CLOCK P.M.
ATTEST:
CLERK
70
CHAIRMAN
® � r
THE BOARD OF COUNTY COMMISSIONERS THEREUPON RECONVENED AT
4:36 O'CLOCK P.M. WITH THE SAME MEMBERS PRESENT, COMMISSIONER DEESON
BEING ABSENT.
MOTIONS PERTAINING TO SOUTH INDIAN RIVER COUNTY FIRE DISTRICT &
INDIAN- RIVER SHORES
CHAIRMAN SIEBERT ANNOUNCED THAT HE WOULD NOW ENTERTAIN
THE REQUEST MADE BY THE FIRE DISTRICT FOR OPERATING FUNDS.
ON MOTION BY COMMISSIONER LAY, SECONDED BY COMMISSIONER
LYONS, THE BOARD UNANIMOUSLY AGREED TO LOAN TO THE SOUTH INDIAN RIVER
COUNTY FIRE DISTRICT SUCH MONIES FOR OPERATIONAL EXPENSES AS ARE
NECESSARY UNTIL SUCH TIME AS THE DISTRICT RECEIVES FUNDING FROM
THE SALE OF THE TAX ANTICIPATION NOTES OR OCTOBER 31ST, WHICHEVER IS
F I RST.
ON MOTION BY COMMISSIONER Loy, SECONDED BY COMMISSIONER
LYONS, THE BOARD UNANIMOUSLY AUTHORIZED THE CHAIRMAN TO SIGN THE
AGREEMENT WITH THE TOWN OF INDIAN RIVER SHORES RE FIRE EQUIPMENT AND
PROTECTION TO THE NORTH BEACH AREA,
EMERGENCY ORDINANCE 80-36 - AMENDING 80-32 RE DUTIES OF THE BOARD OF
FIRE COMMISSIONERS
ATTORNEY COLLINS EXPLAINED THAT BOND COUNSEL HAS REQUESTED
THAT WE AMEND INDIAN RIVER COUNTY ORDINANCE 80-32 TO PROVIDE SPECIFI-
CALLY FOR BORROWING BY TAX ANTICIPATION NOTES. THEY FEEL THE
PREVIOUS ORDINANCE IS NOT SPECIFIC ENOUGH.
ON MOTION BY COMMISSIONER LYONS, SECONDED BY COMMISSIONER
LOY, THE FOUR BOARD MEMBERS PRESENT UNANIMOUSLY DECLARED THAT AN
EMERGENCY EXISTS IN REGARD TO THE AMENDING OF ORDINANCE 80-32 BECAUSE
OF THE TIME FRAME INVOLVED IN OBTAINING OPERATING FUNDS FOR THE SOUTH
INDIAN RIVER COUNTY FIRE DISTRICT.
ON'MOTION BY COMMISSIONER LYONS, SECONDED BY COMMISSIONER
WODTKE, THE FOUR BOARD MEMBERS PRESENT UNANIMOUSLY ADOPTED EMERGENCY
ORDINANCE 80-36 AMENDING ORDINANCE 80-32 AS OUTLINED ABOVE.
71
SEP 2 4 1980 Boas 44 mt 651
SEP 2 41981
BOOK 44 PACE652
ORDINANCE NO. 80-36
AN EMERGENCY ORDINANCE AMENDING INDIAN RIVER COUNTY
ORDINANCE NO. 80-32, ARTICLE XI, SECTION 21-98, BOARD
OF FIRE COMMISSIONERS; METHOD OF APPOINTMENT; DUTIES;
TO PROVIDE POWERS FOR THE ISSUANCE OF TAX ANTICIPATION
NOTES
BE IT ORDAINED BY THE BOARD OF COUNTY COD'1MISSIONERS OF INDIAN
RIVER COUNTY, FLORIDA, that Indian River County Ordinance 80-32, ARTICLE
XI, SECTION 21, 98. Board of Fire Commissioners; Method of Appointment;
Duties, which previously read:
if ARTICLE XI
SECTION 21-98. Board of Fire Commisioners; Method of Appointment;
Duties. Pursuant to Chapter 125.01 (5) (b), Florida Statutes (1979), the
governing body of the Special District shall be comprised of the Board of
County Commissioners of Indian River County who shall be referred to as the
District Board of Fire Commissioners. The chairman of the Board of County
Commissioners will serve as the chairman of the District Board of Fire
Commissioners, and the vice-chairman of the Board of County Commissioners
will serve as the vice-chairman of the District Board of Fire Commissioners.
The said District Board of Fire Commissioners shall have the
customary and reasonable powers of any governing board of a Special
District vested with control of a fire department. In accordance with
applicable State Statutes and rules and in accordance with applicable
County Ordinances and rules, as now exist and from time to time amended,
the District Board of Fire Commissioners shall enjoy the specific authority
to establish a uniform plan of fire protection and control, coordinating
said plan as an integral part of the County -Wide Fire Protection System
of which this Ordinance is a part. The District Board of Fire Commissioners
shall establish standards and policies, coordinate with local emergency
ambulance and rescue services, for paid and/or volunteer fire -fighting
and rescue forces, including the size and leadership thereof; purchase,
lease, accept by gift or otherwise, construct and dispose of facilities
and equipment; hire and fire personnel; establish personnel and operating
Policies; develop emergency and catastrophic plans of action; develop
training and fire prevention plans, employ professional personnel; borrow
and expend money and issue bonds, revenue certificates and other ob-
libations of indebtedness as may be allowed by law both now and in the
future; to exercise the power or eminent domain and to share absolute
fee title to all property so taken, which title shall vest in said
Special District unless the Special District seeks to condemn a
particular right or estate in such property; coordinate activities
with existing volunteer organizations and promote the development
and operation of volunteer fire fighting organizations within the
District through an Advisory Committee, for the purpose of providing
for the safety and protection of the residents of the said Fire
District. The Fire District may joint venture within the County for
the purpose of improving overall fire protection with the County -Wide
System. The City of Vero Beach is hereby specifically empowered and
authorized by the said District Board of Fire Commissioners to perform
all administrative activities and functions for said Special District
and to otherwise perform the day-to-day activities involved in the
administration of said Special District for a period of 5 years unless
extended by recommendation of the South County Fire District Advisory
Commitee and upon approval of the District Board of Fire Commissioners."
Which said ARTICLE XI, Section 21-98, Board of Fire Commissioners;
Method of Appointment; Duties, is amended as follows:
"ARTICLE XI
SECTION 21-98. Board of Fire Commisioners; Method of Appointment;
Duties. Pursuant to Chapter 125.01 (5) (b), Florida Statutes (1979), the
governing body of the Special District shall be comprised of the Board of
County Commissioners of Indian River County who shall be referred to as the
District Board of Fire Commissioners. The chairman of the Board of County
Commissioners will serve as the chairman of the District Board of Fire
Commissioners, and the vice-chairman of the Board of County Commissioners
.Will serve as the vice-chairman of the District Board of Fire Commissioners.
The said District Board of Fire Commissioners shall have the
customary and reasonable powers of any governing board of a Special
District vested with control of a fire department. In accordance with
applicable State Statutes and rules and in accordance with applicable
County Ordinances and rules, as now exist and from time to time amended,
the District Board of Fire Commissioners shall enjoy the specific authority
to establish a uniform plan of fire protection and control, coordinating
said plan as an integral part of the County -Wide Fire Protection System
-2-
SEP 2 41980
ROOK 44 FncE 653
I
SEP 2 41980
aaaK 44 P,c,- 654
of which this Ordinance is a part. The District Board of Fire Commissioners
shall establish standards and policies, coordinate with local emergency
ambulance and rescue services, for paid and/or volunteer fire -fighting
and rescue forces, including the size and leadership thereof; purchase,
lease, accept by gift or otherwise, construct and dispose of facilities
and equipment; hire and fire personnel; establish personnel and operating
policies; develop emergency and catastrophic plans of action; develop
training and fire prevention plans, employ professional personnel; borrow
and expend money and issue bonds, revenue certificates and other ob-
libations of indebtedness as may be allowed by law both now and in the
future; the District Board of Fire Commissioners is specifically
authorized to issue tax anticipation notes; to exercise the power of
eminent domain and to share absolute fee title to all property so taken,
which title shall vest in said Special District unless the Special District
seeks to condemn a particular right or estate in such property; coordinate
activities with existing volunteer organizations and promote the development
and operation of volunteer fire fighting organizations within the District
through an Advisory Committee, for the purpose of providing for the
safety and protection of the residents of the said Fire District. The
Fire District may joint venture within the County for the purpose of
improving overall fire protection with the County -Wide System. The
City of Vero Beach is hereby specifically empowered and authorized by
the said District Board of Fire Commissioners to perform all administrative
activities and functions for said Special District and to otherwise
perform the day-to-day activities involved in the administration of
said Special District for a period of 5 years unless extended by
recommendation of the South County Fire District Advisory Commitee and
upon approval of the District Board of Fire Commissioners."
THIS ORDINANCE SHALL BECOME EFFECTIVE IMMEDIATELY.
This Ordinance shall take effect September 24,. 1980.
FACSIM.iu SIGNATURE FOR BILLS UP TO $3,000 - RESOLUTION 80-94
THE BOARD REVIEWED THE FOLLOWING MEMO FROM THE FINANCE
OFFICE IN REGARD TO THE ACCOUNTS PAYABLE PROCEDURE RECOMMENDED BY THEM.
September 23, 1980
MEMO TO: BOARD OF COUNTY COMMISSIONERS
FROM: FINANCE OFFICE
IN RE: Accounts Payable Procedure
We request the Board of County Commissioners adopt a
policy allowing the Finance Department to routinely pay
bills for goods and services in amounts of three thousand
dollars ($3,000.00) or less by using a facsimile device for
signatures. This would be assuming that backup documentation
is in order.
Procedure would be as follows:
1. Checks for any purpose which exceed $3,000.00
would require one live signature in addition to
the two facsimile signatures.
2. Checks in amounts of $3,000.00'or less would be
signed with the facsimile device only.
In order for this to happen, the backup would
consist of:
A. Invoice from Vendor
B. Copy of Signed Purchase Order
C. Copy of Signed Delivery Receipt
Also, the Board of Commissioners would be furnished with a check
register showing all checks issued, including the vendor name and
check amount. A detail list of what accounts were charged is also
available.
Advantages of this handling:
A. Help to smooth workload of computer and accounts
payable clerk in that accounts payable check would
be issued more often than bi-weekly.
B. Paying bills more timely would reduce the number of
handwritten checks now processed.
C. Reduce the amount of time Commissioners have to spend
reviewing and signing routine accounts payable obligations.
ON MOTION BY COMMISSIONER Loy, SECONDED BY COMMISSIONER
WODTKE, THE BOARD UNANIMOUSLY ADOPTED RESOLUTION 80-94 SETTING FORTH
THE ACCOUNTS PAYABLE PROCEDURES AS OUTLINED IN THE MEMO FROM THE
FINANCE OFFICER DATED SEPTEMBER 23, 1980,
75 Roar 44 Face 655:5
SEP 2 41990
SEP 2 41980
Bou 4.4 FAr,, fi56
RESOLUTION NO. 80 - 94
WHEREAS, there is a need to provide a procedure to
routinely pay bills for goods and services which amount to
less than Three Thousand Dollars ($3,000.00) by the use of
facsimile signatures,
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF
COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, that:
1. Checks for any purpose which exceed Three
Thousand Dollars ($3,000.00) will require one live
signature in addition to two facsimile signatures.
2. Checks in the amount of Three Thousand
Dollars ($3,000.00) or less may be signed with a
facsimile device without the requirement of a live
signature when back-up material consisting of:
(a) invoices from vendor,
(b) copy of signed purchase order
(c) copy of signed delivery receipt
are available prior to signature.
BE IT FURTHER RESOLVED that the Finance Department
shall supply the Board of County Commissioners with a check
register showing all checks issued, including the vendor's
name and check amount on such regular basis as the Board
of County Commissioners shall, by motion, determine.
This Resolution shall become effective as of the 24th
day of September , 1980.
BOARD OF COUNTY COMMISSIONERS OF
INDIAN RIVER COUNTY, FLORIDA
By 4rA, " , . -, - - I -
Willard Siebert, Jr., airman
ATTEST:
Freda Wright, Cl rk
RESOLUTION 80-95 - ADOPTING PRIOR BUDGET FOR PERIOD OF OCTOBER 1 & 2
ATTORNEY COLLINS EXPLAINED THAT THE TRIM BILL PROVIDED
THE ALTERNATIVE OF ADOPTING LAST YEAR S BUDGET, BUT THE BOARD
ELECTED TO JOIN WITH THE PROPERTY APPRAISER AND ADOPT AN INTERIM
BUDGET. THIS INTERIM BUDGET WON'T EFFECTIVELY BE APPROVED UNTIL
OCTOBER 3RD, AND WE, THEREFORE, NEED A RESOLUTION ADOPTING THE PRIOR
BUDGET FOR OCTOBER IST AND 2ND IN ORDER TO ENABLE THE COUNTY OFFICES
TO OPERATE ON THOSE DAYS.
ON MOTION BY COMMISSIONER WODTKE, SECONDED BY COMMISSIONER
Loy, THE BOARD UNANIMOUSLY ADOPTED RESOLUTION 80-95 ADOPTING THE
PRIOR YEAR'S BUDGET FOR THE PERIOD OF OCTOBER 1 AND OCTOBER 2, 1980.
77
sou 44 PATE 657
SEP 2 41980
SEP 2 41990
aoa 44 PAG- �
RESOLUTION NO. 80- 95
A RESOLUTION ADOPTING 1979 OPERATING BUDGET UNTIL
THE INTERIM BUDGET AND MILLAGE ARE APPROVED
WHEREAS, the BOARD OF COUNTY COMMISSIONERS OF INDIAN
RIVER COUNTY, FLORIDA will hold a public hearing for the purpose
of tentatively approving the millage and budget based on the
interim roll for the budget year 1980=81 on October 2, 1980 at
5:01 P.M.; and
WHEREAS, there is need to establish authority for the
various County offices to operate on October 1st and October 2nd,
1980;
NOW, THEREFORE BE IT RESOLVED BY THE BOARD OF COUNTY
COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, That the Board
adopts the prior 1979-80 budget, as amended, of the Board of County
Commissioners of Indian River County, Florida, for the period of
October lst and October 2nd, 1980 or until the tentative budget and
millage approvals on the 1980-81 interim roll have been made.
BE IT FURTHER RESOLVED the purpose of this Resolution is
to authorize funding of operational expenses for the various
County governmental offices until the tentative millage and
budget have been approved.
Said Resolution shall become effective as of the 24th
day of September ,1980.
BOARD OF COUNTY COMMISSIONERS OF
INDIAN IVER COUNTY, L ID
By
Wi lard . Sieb rt, Jr/,Ahairman
Attest:
Freda WA- t, Jerk
a
m
CONSULTANT RICHARD KELTON DISCUSSES SOUTH COUNTY FIRE DISTRICT
MR. KELTON INFORMED THE BOARD THAT HE HAS SOME MEETINGS
SCHEDULED TOMORROW WITH CHIEF FORREST SMITH TO LOOK AT POSSIBLE
FIRE STATION SITES, BUILDING PLANS, ETC. HE NOTED THAT HE HAS SOME
INFORMATION ON MODULAR BUILDINGS.
CHAIRMAN SIEBERT NOTED THAT NOW THE QUESTION ARISES AS
TO WHO PAYS SOUTHERN-KELTON & ASSOCIATES BILLS. IN DISCUSSION IT
WAS FELT THIS WILL HAVE TO GO BACK TO THE ADVISORY BOARD,
COMMISSIONER WODTKE NOTED THAT THE DISTRICT HAS BEEN SET
UP TO OPERATE, AND HE WOULD ASSUME IT WOULD COVER CONSULTANTS FEES,
ARCHITECTS FEES, ETC.
IT WAS AGREED THAT THE CONSULTANTS WILL BE PAID IN ONE
WAY OR ANOTHER.
MR. KELTON SUGGESTED THAT HE SUBMIT AN AGREEMENT SIMILAR
TO THE ONE HE HAS WITH THE COUNTY TO THE FIRE DISTRICT ADVISORY
BOARD, AND IT WAS FELT THAT WOULD BE FINE. THE CHAIRMAN SUGGESTED
MR. KELTON CHECK ON THIS WITH THE CITY ADMINISTRATION.
THE BOARD THANKED MR. KELTON FOR HIS TREMENDOUS HELP IN
THE CREATION OF THE SOUTH COUNTY FIRE DISTRICT.
DISCUSSION RE SUPPLEMENTAL AGREEMENT N0. 3 TO THE .JOINT MASTER
CONSULTING AGREEMENT RE THE JOINT DRAINAGE STUDY
ADMINISTRATOR NELSON REVIEWED HIS FOLLOWING MEMO RE THE
COSTS OF THE JOINT DRAINAGE STUDY:
SEP 2 41980 79
BOOK 44 PACE 659
I
SEP 2 41980
BOOK 44 PAcF 660
September 12, 1980
MEMORANDUM
TO: Board of County Commissioners
FROM: County Administrator
SUBJECT: Engineering Drainage Study
Encl: Supplemental Agreement No. 3 to the Joint
Master Consulting Agreement
Reynolds, Smith and Hills presented Phase 1, Preliminary Report of the
Engineering Drainage Study, jointly to the City Council and the Board of
County Commissioners Thursday evening, September 11, 1980.
The Engineers, among other things, recommended that Phase 111 be started
as soon as possible. The cost of Phase 111 shall not exceed $97,000.00
without written authorization. The County's prorated share, 67% would be
approximately $64,990.00. Phase 1 costs were approximately $25,000.00
Phase 11, Aerial/Photogrametry will cost approximately $77,050.00.
The City Council executed the agreement during their meeting of September
16, 1980. Phase 111 will provide us with a final report and Master Drainage
Plan; therefore, it is recommended that the Board authorize the Chairman to
sign Supplemental Agreement No. 3.
Neil A. Nelson
County Administrator
MR. NELSON INFORMED THE BOARD THAT HE HAD A CORRECTION
TO MAKE IN THE SECOND PARAGRAPH IN REGARD TO THE COUNTY'S PRORATED
SHARE WHICH WAS SET OUT AS $64,990. THIS SHOULD BE CHANGED TO
$54,800 BECAUSE THIS IS BASED NOT ON 67%, BUT ON A PROPOSED SCOPE
OF WORK IN REYNOLDS, SMITH & HILLS PHASE I REPORT WHICH STATES THAT
TOTAL FEES ARE ESTIMATED AT $97,000 TO BE DIVIDED BETWEEN THE CITY
AND THE COUNTY ON A PRORATED SHARE OF INDIVIDUAL TASK ASSIGNMENT
COST. THESE SHARES ARE ESTIMATED AT $42,400 FOR THE CITY AND $54,800
FOR THE COUNTY. IN PHASE I THE PRORATION WAS BASED ON LAND AREA; IN
PHASE III, IT IS GOING TO BE NOT ONLY THE LAND AREA, BUT THE ACTUAL
ASSIGNMENT OF TASK TO COME UP WITH THE MASTER PLAN.
ATTORNEY COLLINS STATED THAT HIS ONLY CONCERN IS THAT
HE DID NOT KNOW WHERE THEIR EXISTING ALLOCATION OF COST BETWEEN
THE CITY AND COUNTY COMES FROM AND HE DID NOT KNOW THAT WE HAVE
ACTUALLY AGREED WHO PAYS HOW MUCH.
COMMISSIONER LYONS STATED THAT HE WOULD LIKE TO SIT DOWN
WITH REYNOLDS, SMITH & HILLS BEFORE WE SIGN THIS NEXT PHASE OF THIS
AGREEMENT AND BE SURE HE THOROUGHLY UNDERSTANDS EXACTLY WHAT IT IS
THEY ARE GOING TO DO FOR US. HE FELT AT THAT TIME WE COULD NEATEN UP
THIS BUSINESS OF THE ALLOCATION BETWEEN THE TWO AND WHAT IT SHOULD
BE. HE EMPHASIZED THAT HE WISHED TO HAVE ANOTHER MEETING OF THE TAC
COMMITTEE AND THE ENGINEERS.
ALL BOARD MEMBERS AGREED.
ADMINISTRATOR NELSON ASKED IF WE COULD GET AN AUTHORIZATION
FOR THE CHAIRMAN TO SIGN PROVIDING THE TAC COMMITTEE IS SATISFIED
WITH THE SCOPE,
IN FURTHER DISCUSSION, THE BOARD NOTED THAT THERE IS A
LOT OF MONEY INVOLVED, AND THEY DID NOT FEEL DELAYING A FEW WEEKS
WOULD BE THAT VITAL.
CHAIRMAN SIEBERT POINTED OUT THAT HE DID NOT FEEL WE
CAN AFFORD TO PROTECT AGAINST THE "100 YEAR FLOOD" FOR INSTANCE,
AND COMMISSIONER LYONS AGREED THAT THERE HAS TO BE A PRACTICAL
COMPROMISE AND WE NEED TO BE SURE WHAT THEY HAVE IN MIND BECAUSE WE
MIGHT WANT SOMETHING DIFFERENT.
CHAIRMAN SIEBERT INSTRUCTED COMMISSIONER LYONS TO PROCEED
ALONG THE LINES DISCUSSED.
ATTORNEY COLLINS INFORMED THE BOARD THAT BASICALLY THE
AGREEMENT IS NOT DIFFERENT, BUT THERE ARE A COUPLE OF MINOR CHANGES,
THE CITY WAS CONCERNED ABOUT THE INCLUSION OF ANYTHING TO DO WITH
THE SEWER IN PARAGRAPH Z. THEY REQUESTED THAT ANY SEWER SERVICE THAT
MAY HAPPEN, SAY 10 YEARS DOWN THE LINE, BE AGAIN SUBJECT TO THE UTILITY
ABILITY OF THE CITY TO PROVIDE.
HE STATED THAT HE DID NOT HAVE ANY
81 BOOK 44 NaGE 661
SEP 2 41980
SEP 2 4 1980 goon 44 QAcE 662
PROBLEM WITH THAT. REGARDING THE 600,000 GALLON 6TH AVENUE ALLOCATION,
WHEN THAT IS REALLOCATED TO THE SOUTH BEACH, THEY WANT THE OPPORTUNITY
TO HAVE ANY EXCESS THAT MAY BE AVAILABLE ALLOCATED SOMEPLACE ELSE BY
MUTUAL CONSENT. LASTLY, THEY REQUESTED AN ARBITRATION PARAGRAPH BE
ADDED. THE ATTORNEY CONTINUED THAT THERE ARE A NUMBER OF MINOR WORD
CHANGES, NONE OF WHICH HAVE ANY SUBSTANTIAL AFFECT ON THE INTENT OF
THE AGREEMENT. HE STATED THAT AFTER RESOLVING VARIOUS PROBLEMS, THE
CITY DID APPROVE THE AGREEMENT, AND HE WOULD REQUEST THAT IF THE BOARD
IS SATISFIED WITH THE CHANGES, THAT THEY RECOMMEND ITS APPROVAL.
MOTION WAS MADE BY COMMISSIONER LYONS, SECONDED BY COMMIS-
SIONER Loy, THAT THE CHAIRMAN BE AUTHORIZED TO SIGN THE AGREEMENT
BETWEEN THE CITY OF VERO BEACH AND THE COUNTY IN REGARD TO SOUTH
BEACH WATER, WITH THE CHANGES NOTED BY THE ATTORNEY.
CHAIRMAN SIEBERT COMMENTED THAT THEY CONSISTENTLY REFER TO
A 24" LINE. HE QUESTIONED THE FORMULA FOR DETERMINING THE SIZING OF
THE LINE BECAUSE HE FELT THAT MAXIMUM BUILD -OUT NEVER WILL BE ACHIEVED
BECAUSE OF THE SUBDIVISIONS OF RECORD, HE CONTINUED THAT THERE ARE
SOME OBJECTIONS FROM THE DEVELOPERS ABOUT FRONTING MONEY FOR SOMETHING
THAT MAY NOT BE NECESSARY.
COMMISSIONER LYONS EXPLAINED THAT THIS IS A TAPERED LINE;
IT COULD BE LESS THAN 24" OR COULD BE 24" FOR ONLY A SHORT DISTANCE.
THEY, THEREFORE, CALLED IT 24" IN ORDER NOT TO MISLEAD PEOPLE INTO
THINKING THAT 20" WAS THE ABSOLUTE MAXIMUM.
ENGINEER JOHN ROBBINS AGREED THAT THE LINE NEEDS TO BE
SIZED BY HYDRAULICS AND EXACT NEEDS.
CHAIRMAN SIEBERT STATED THAT HIS POINT IS THAT WHEN WE
ACTUALLY ENGINEER THE LINE, WE WANT TO BE SURE THE FIGURES ARE
REALISTIC AND THAT WE ARE NOT OVERENGINEERING AND ADDING SUBSTANTIAL
COSTS FOR THE DEVELOPERS TO BEAR. HE REPEATED THAT EVEN THOUGH THE
LAND USE PERMITS A HIGHER DENSITY, HE DID NOT BELIEVE IT CAN BECOME
A REALITY.
a
MR. ROBBINS EXPLAINED THAT WHEN HE DID HIS STUDY A YEAR
OR SO AGO, HE TOOK THE LAND AREA SOUTH OF THE MOORINGS AND EXTRACTED
THE RIGHTS-OF-WAY, THE ENVIRONMENTALLY SENSITIVE LANDS, AND EVERYTHING
EAST OF THE COASTAL SETBACK LINE. THAT WOULD BE THE APPROACH TO BE
USED,
CHAIRMAN SIEBERT CALLED FOR THE QUESTION. IT WAS VOTED ON
AND CARRIED UNANIMOUSLY, APPROVING THE AGREEMENT WITH THE CITY RE
WATER FOR THE SOUTH BEACH.
THE AGREEMENT WILL BE MADE A PART OF THE MINUTES WHEN
RECEIVED.
SEP 2 41980 mox 44 PACE 663
� I
SEP 2 419$0 B06K 44 PAGE 664
'I N 151
ATTORNEY COLLINS INFORMED THE BOARD THAT WE ARE GOING TO
NEED AN ENGINEERING REPORT WITH ALLOCATED COSTS FOR BOTH NORTH AND
SOUTH OF THE MOORINGS IN ORDER TO PLAN THE BOND ISSUE FOR SOUTH OF
THE MOORINGS AND GIVE THE DEVELOPERS SOME CONCRETE FACTS AND COSTS.
CHAIRMAN SIEBERT INQUIRED ABOUT THE AMOUNT OF MONEY THAT
WOULD BE NEEDED FOR SUCH AN ENGINEERING REPORT.
ATTORNEY COLLINS EXPLAINED THAT THE MONEY NEEDED FOR THE
PORTION OF THE LAND SOUTH OF THE MOORINGS CAN BE PAID OUT OF THE
SOUTH BEACH MUNICIPAL SERVICE FUND.
ENGINEER ROBBINS FELT TO DO THIS CORRECTLY, THEY WOULD RUN
A LITTLE COMPUTER PROGRAM ON IT AND MAKE SURE THAT IT IS COMPATIBLE
WITH THE CITY OF VERO BEACH. HE MADE A ROUGH ESTIMATE OF $1.,200
TO $1,500 FOR THE REPORT.
ATTORNEY COLLINS BELIEVED THE ENGINEERING REPORT NEEDS TO
BE COMPLETED AND REVIEWED WITH THE CITY OF VERO BEACH AND THEN
BROUGHT BACK TO THE BOARD, AFTER WHICH WE CAN GO TO THE DEVELOPERS.
ON MOTION BY COMMISSIONER LYONS, SECONDED BY COMMISSIONER
LOY, THE BOARD UNANIMOUSLY AUTHORIZED THE ENGINEER TO PUT TOGETHER
A REPORT ON THE ENGINEERING OF THE SOUTH BEACH WATER LINE, TO MEET
WITH THE CITY OF VERO BEACH REGARDING SAME, AND BRING BACK RECOMMEN-
DATIONS.
CHAIRMAN SIEBERT SUGGESTED THAT THEY MIGHT WANT TO MEET
WITH THE DEVELOPERS AS WELL AS THE CITY OF VERO BEACH SO THEY COULD
HAVE SOME INPUT.
ATTORNEY COLLINS REPORTED THAT WHAT HAS HAPPENED IS THAT
THE AGREEMENT THE BOARD HAS IN THEIR PACKET HAD ATTACHED TO IT AN
ADDENDUM THAT SETS OUT CAPACITY CHARGES AND RATE CHARGES. HE CON-
TINUED THAT BOTH ENGINEER ROBBINS AND UTILITY DIRECTOR LINER HAVE
SPENT SOME TIME GOING OVER THE ADDENDUM BUT HAVE NOT TALKED WITH
THE CITY YET AS TO WHAT IT MEANS. AS TO THE AGREEMENT IN THE PACKET,
HE STATED THEY WOULD LIKE TO HAVE CONCEPTUAL APPROVAL OF THAT.
COMMISSIONER LYONS FELT THAT HE WAS IN AGREEMENT WITH THE
CONCEPT, AND IT WOULD BE HIS RECOMMENDATION THAT THE COUNTY SIGN THE
AGREEMENT IF IT WILL SAVE US MONEY; OTHERWISE, HE WOULD NOT RECOM-
MEND IT.
ATTORNEY COLLINS INFORMED THE BOARD THAT THERE IS AN ADDED
INGREDIENT - THEY HAVE RECEIVED TWO OTHER AGREEMENTS. ONE SPECIFI-
CALLY REFERS TO SEWER, AND HE FELT THAT WHAT THE CITY IS AFTER IS A
TOTAL AMENDMENT OF THE 1973 AGREEMENT. HE BELIEVED THAT WE REALLY
NEED TO SIT DOWN WITH THE CITY AND DETERMINE EXACTLY WHAT THEY ARE
TALKING ABOUT AND STATED HE WAS PLANNING TO ATTEND A MEETING WITH
THE CITY ON FRIDAY, THE ATTORNEYS INITIAL CONCLUSION WAS THAT
WHAT WE HAVE BEEN TALKING ABOUT HAS BEEN EXPANDED SUBSTANTIALLY
BECAUSE UP TO THIS POINT WE NEVER HAVE TALKED ABOUT AMENDING THE
AGREEMENT EXCEPT AS TO RATES OR CAPACITY CHARGES. HE NOTED THAT ORIGI-
NALLY THERE WERE SOME OBJECTIONABLE PARAGRAPHS IN SOME OF THE AGREE-
MENTS, AND THEY WERE ELIMINATED. IT SEEMS THEY NOW ARE STARTING TO
REAPPEAR, ATTORNEY COLLLINS FELT THAT OTHER THAN RATES AND CAPACI-
TIES, WE SHOULD AVOID THESE OTHER PARAGRAPHS WHICH VOID THE AGREE-
MENT WE HAD IN 1973.
COMMISSIONER LYONS AGREED THAT WHEN WE FIRST WERE TALKING
ABOUT 6TH AVENUE, WE WERE TALKING ABOUT A WHOLESALE RATE, AND THIS
KEEPS DEPARTING FURTHER AND FURTHER, AND IT SEEMS THERE IS A NEW DEAL.
COMMISSIONER WODTKE STATED THAT HE WOULD RATHER NOT HAVE TO
AMEND THE 1973 AGREEMENT, AND CHAIRMAN SIEBERT FELT THAT AMENDING THE
1973 AGREEMENT IS TO NO PURPOSE, THAT THE ENTIRE AGREEMENT MUST BE
ADDRESSED.
ATTORNEY COLLINS NOTED THAT AUTOMATICALLY HAPPENS AFTER A
10 YEAR PERIOD, WHICH IS ABOUT THREE YEARS FROM NOW.
DISCUSSION RETURNED TO CONCEPTUAL APPROVAL OF THE MID
FLORIDA AGREEMENT, AND ATTORNEY COLLINS FELT WE STILL ARE ASKING
FOR SOMETHING IN THIS AREA AND, THEREFORE, ARE SUBJECT TO SOME
PROVISIONS WE WOULDNIT BE OTHERWISE, BUT IN THE GIFFORD AREA WE
SEP 2 41980 BOOK 44 PAGE 665
SEP 2 41980
BOOK 44 PACE 666
ARE GIVING SOMETHING. HE SUGGESTED THAT AFTER MEETING WITH THE
CITY FRIDAY, HE TELEPHONE THE BOARD MEMBERS INDIVIDUALLY WITH A
REPORT AND GET THEIR CONCEPT. THE BOARD AGREED.
ATTORNEY COLLINS ASKED IF BASICALLY THE BOARD WAS SATIS-
FIED WITH THE MID FLORIDA AGREEMENT, AND CHAIRMAN SIEBERT FELT THEY
WERE AS LONG AS IT WON T COST US MORE, AS COMMISSIONERS LYONS HAD
SAID.
UTILITY DIRECTOR LINER STATED THAT, WORKING WITH THE
FORMULA PROVIDED, HE BELIEVED IT WILL SAVE THE COUNTY MONEY, AND
HE FURTHER NOTED THAT THE MORE WATER WE USE, THE CHEAPER IT GETS.
SEWER AGREEMENT - CITY OF VERO BEACH, COUNTY, AND INDIAN RIVER
SHORES - APPROVED
MOTION WAS MADE BY COMMISSIONER LYONS, SECONDED BY COM-
MISSIONER Loy, TO AUTHORIZE THE CHAIRMAN TO SIGN THE SEWER AGREE-
MENT BETWEEN THE CITY OF VERO BEACH, THE COUNTY, AND THE TOWN OF
INDIAN RIVER SHORES.
DISCUSSION AROSE ABOUT THE STATEMENT IN THE AGREEMENT THAT
INDIAN RIVER SHORES WOULD DROP THE SUIT AGAINST THE COUNTY, AND WOULD
NOT LITIGATE ANY ADDITIONAL DEMANDS FOR SEWER SERVICE. WHILE ATTORNEY
COLLINS WAS NOT POSITIVE THAT SECOND PROVISION WAS ENFORCEABLE, HE
FELT IT WAS NICE TO HAVE IT INCLUDED.
THE CHAIRMAN CALLED FOR THE QUESTION. IT WAS VOTED ON
AND CARRIED UNANIMOUSLY.
SAID AGREEMENT WILL BE MADE A PART OF THE MINUTES WHEN
COMPLETELY EXECUTED.
STATUS REPORT ON PROPERTY FOR GIFFORD SEWER PLANT - AUTHORIZED
... .... _ ..
NEGOTIATING CONTRACT WITH WELLFORD HARDEE
ATTORNEY COLLINS REPORTED THAT HE HAD A MEETING YESTERDAY
WITH MR. & MRS. WELLFORD HARDEE WHO OWN THE 30 ACRES ON LINDSEY
ROAD WHICH THE COUNTY IS CONSIDERING FOR THE SEWER PLANT SITE.
FIFTEEN ACRES OF THIS PROPERTY IS PRESENTLY USED FOR A TRAILER PARK.
THEY HAVE THEIR OWN PACKAGE PLANT WHICH HANDLES ABOUT 10,000-1.5,000
GPD, AND THEIR OWN WELL AND WATER SYSTEM. THE ENGINEER HAS RECOM-
MENDED THAT BY USING HOLDING PONDS IN CONJUNCTION WITH OUR 100,000 CPD
PLANT, WE CAN GET ALONG WITH APPROXIMATELY 12 ACRES.
THE ATTORNEY
REPORTED THAT R-1 PROPERTY IN THAT AREA IS SELLING FOR APPROXI-
MATELY $4,500-$5,000 AN ACRE, AND THE HARDEE'S PROPERTY IS ZONED
FOR TRAILER PARK USE.
ATTORNEY COLLINS THEN REVIEWED THE TERMS HE HAD DISCUSSED
WITH MR. HARDEE AND STATED THAT IF THE BOARD IS SATISFIED, HE WILL
PREPARE A CONTRACT. HE REPORTED THAT ONE OBSTACLE TO OVERCOME
WAS THE EXPENSE OF HOOKING UP THE HARDEE WATER SYSTEM TO THE GIFFORD
WATER SYSTEM. THE ATTORNEY BELIEVED THERE ARE FUNDS AVAILABLE FROM
FMHA TO BRING LINES TO THAT PROPERTY. ANOTHER FACTOR TO BE TAKEN
INTO CONSIDERATION IS DISCONNECTING THE HARDEE'S SEWER PLANT AND
CONNECTING IT TO THE COUNTY PLANT WHEN IT IS INSTALLED. ATTORNEY
COLLINS STATED THAT HE AND THE ENGINEER ARE SUGGESTING A PURCHASE
PRICE OF $45,000 FOR THE 12 ACRES, PLUS A 20' EASEMENT FROM
LINDSEY ROAD ABOUT 1,200' LONG. THE EASEMENT WILL HAVE TO BE
IMPROVED. IN ADDITION TO THE PURCHASE PRICE, THE COUNTY WOULD
ASSUME THE OBLIGATION OF HOOKING UP THE WATER SYSTEM AND SEWER
SYSTEM OF THE TRAILER PARK. ENGINEER ROBBINS ANTICIPATES THAT
WILL NOT EXCEED $20,000, AND IT COULD BE LESS. THE WELL WILL BE
CAPPED, AND THE WATER PLANT, WHEN DISCONNECTED, WILL BELONG TO
MR, HARDEE, WHEN THE SEWER PLANT IS DISCONNECTED, IT WILL BECOME
THE PROPERTY OF THE COUNTY; IT HAS A VALUE OF APPROXIMATELY $2,0001
AND COULD HAVE A POTENTIAL USE IN THE BLUE CYPRESS AREA, THERE
IS_GOING TO BE EXCESS DIRT RESULTING FROM THE DIGGING OF THE HOLDING
PONDS, AND THAT DIRT IS TO BE RELOCATED ON THE HARDEE'S PROPERTY.
THE DIRT, WHICH WILL AMOUNT TO ABOUT 2,600 CUBIC YARDS, WOULD HAVE
A MARKET VALUE OF ABOUT $700. ATTORNEY COLLINS FURTHER NOTED THAT
OUR TRAILER PARK ORDINANCE REQUIRES THAT THE PARK BE AT LEAST 30
ACRES TO COMPLY WITH COUNTY ZONING, AND HE HAS INFORMED MR. HARDEE
THAT IF THESE TERMS ARE SATISFACTORY WITH THE BOARD, HE WILL APPEAR
BEFORE THE VARIANCE BOARD SO THAT THEY CAN BE IN COMPLIANCE. THE
ATTORNEY COMMENTED THAT THE INITIAL PURCHASE PRICE MAY BE A LITTLE
HIGH, BUT THERE ARE SEVERAL REDEEMING FACTORS - WE CAN GET RID OF
A SMALL PACKAGE PLANT; WE CAN SERVE AN AREA THAT BADLY NEEDS GOOD
QUALITY WATER; THE PACKAGE PLANT IS AVAILABLE TO BE USED IN SOME
OTHER AREA; AND WE ARE BUYING SUBSTANTIALLY LESS LAND THAN WOULD
BE REQUIRED FOR THE SPRAY IRRIGATION METHOD. HE NOTED THAT THE
DER HAS BEEN TO THE SITE AND APPROVED IT FOR THE PURPOSE WE INTEND.
SEP 2 41980 87
BOOK 44 PAGE 667
SEP 2 41960 BOOK, 44 PACE 668
UTILITY DIRECTOR LINER NOTED THAT ANOTHER MAJOR FACTOR
IS THAT THERE SHOULD BE NO COMPLAINT FROM THE NEIGHBORS SINCE
THEY ARE THE ONES SELLING US THIS PROPERTY FOR THIS PURPOSE.
COMMISSIONER LYONS STATED THAT HE DID WANT TO SEE THIS
PUBLICIZED AND A PUBLIC HEARING HELD, IF NECESSARY. HE ASKED IF
THEY WERE SURE THE EXCESS DIRT WOULD NOT BE NEEDED TO BUILD UP
THE POND WALLS AS HIGH AS POSSIBLE TO AVOID ANY FLOOD CONDITIONS.
ENGINEER ROBBINS EXPLAINED THAT THERE WOULD BE A 3' BERM
ABOVE THE NATURAL GRADE. THIS PROPERTY IS ON THE RIDGE; HE DOUBTED
THERE WOULD BE ANY FLOODING; AND THIS WOULD BE EXCESS MATERIAL
AFTER CONSTRUCTING THE BERM.
CHAIRMAN SIEBERT ASKED IF WE SHOULD SCHEDULE A PUBLIC
HEARING AND MAKE THE OFFER PENDING THE OUTCOME OF THE PUBLIC HEARING.
ATTORNEY COLLINS STATED THAT THIS IS DISCRETIONARY WITH
THE BOARD. HE NOTED THAT WE MUST KEEP IN MIND THAT THE DER IS
HOLDING US TO THE ORIGINAL SCHEDULE, AND WE HAVE TO BE DONE BY
FEBRUARY,
COMMISSIONER LYONS STATED THAT HE WOULD LIKE TO SEE BOTH
THINGS GO FORWARD AND ASKED IF IT WOULD BE POSSIBLE TO NEGOTIATE
THIS WITH THE UNDERSTANDING THAT FINALIZATION IS DEPENDENT ON THE
OUTCOME OF THE PUBLIC HEARING. ATTORNEY COLLINS AGREED THAT COULD
BE DONE, AND CHAIRMAN SIEBERT SUGGESTED THAT THE HEARING BE SCHEDULED
FOR THE NEXT REGULAR MEETING.
COMMISSIONER WODTKE ASKED IF WE CAN USE SOME OF THE MONEY
WE HAVE LEFT FROM FMHA TO PURCHASE THIS LAND, AND ENGINEER ROBBINS
STATED THAT COULD BE DONE.
COMMISSIONER WODTKE EXPRESSED CONCERN ABOUT US SAYING WE
WERE GOING TO TAKE CARE OF THE WATER TAP -INS AND THE SEWER TAP -INS
AND THE ASSOCIATED COSTS. HE ASKED IF IT WOULD BE BETTER TO PAY
MR. HARDEE MORE MONEY IN CASH AND THEN HAVE HIM PAY THESE FEES SO
THOSE DOLLARS WOULD COME BACK INTO THE ENTERPRISE ACCOUNT.
ATTORNEY COLLINS STATED THEY HAD DISCUSSED THAT FEATURE,
AND IT WAS THE CONSENSUS OF STAFF THAT WE WERE BETTER OFF CONTROL-
LING THAT SITUATION WHERE WE COULD KEEP TO OUR OWN TIMEFRAME. HE
ALSO DOUBTED THAT MR. HARDEE WOULD AGREE SINCE HE ALREADY IS CON-
CERNED ABOUT THE RATES HE WILL PAY.
ADMINISTRATOR NELSON STATED THAT HE REALLY FELT THEY MADE
THE BEST DEAL POSSIBLE AND EMPHASIZED THAT WE AT A VERY CRITICAL TIME.
COMMISSIONER WODTKE POINTED OUT THAT ACTUALLY THERE WOULDN'T
BE ANY DIFFERENCE IN THE AMOUNT OF MONEY BEING PAID FOR THE PURCHASE,
AND ATTORNEY COLLINS FELT THE PROBLEM IS THAT MR. HARDEE DOESN'T
KNOW NOW WHAT THE COSTS ARE AND HE WAS DIFFICULT TO PIN DOWN.
THE ATTORNEY DID NOT RECOMMEND ANY CHANGES IN WHAT HAS BEEN PRESENTED
AND NOTED THAT THEY SPENT MANY HOURS IN NEGOTIATION.
COMMISSIONER LYONS STATED THAT HE LIKED COMMISSIONER
WODTKE'S APPROACH, BUT FELT HE WOULD HAVE TO GO ALONG WITH THE BAR-
GAINER.
UTILITY DIRECTOR LINER ALSO FELT THAT ANY CHANGE IN THE
NEGOTIATION PROBABLY WOULD CAUSE THE DEAL TO FALL THROUGH.
COMMISSIONER WODTKE REITERATED THAT WHILE IT WOULD NOT
MAKE ANY DIFFERENCE IN THE COST, HE WOULD RATHER JUST HAVE THE
MONEY PUT IN THE COST OF THE LAND.
ATTORNEY COLLINS DISCUSSED THE POSSIBILITY OF A PROVISION
WHEREBY WE WOULD PAY MR. HARDEE THE TAP -IN FEES AND HE WOULD PAY
US BACK. HE ASKED IF THERE IS SOME WAY THE GRANT FUNDS WERE AVAIL-
ABLE TO PAY TAP -INS, AND ENGINEER ROBBINS STATED HE WOULD CHECK
INTO THIS, BUT FELT IT WAS FOR NEEDY CASES.
MOTION WAS MADE BY COMMISSIONER LYONS, SECONDED BY COM-
MISSIONER Loy, TO AUTHORIZE THE ATTORNEY TO NEGOTIATE A CONTRACT
WITH MR. HARDEE ALONG THE LINES OUTLINED, THE ONLY DIFFERENCE BEING
THAT THE AGREEMENT IS TO BE CONTINGENT ON THE OUTCOME OF THE PUBLIC
INFORMATION MEETING.
COMMISSIONER WODTKE ASKED, IF WE PROCEED, IF WE CAN TRY
TO ARRANGE WITH FMHA TO DO THE IN-HOUSE BOOKKEEPING TO ACCOMPLISH
WHAT WE WANT TO DO AT OUR END. HE NOTED WE COULD SET A VALUE OF
$65,000 ON THE PURCHASE, AND WHEN WE DO PUT A METER IN THERE, WE
COULD TAKE THE MONEY AND PUT IT INTO OUR ENTERPRISE ACCOUNT. HE
ASKED IF WE CAN PURSUE THAT APPROACH WITH FMHA, I.E., PAY SO MUCH
IN CASH AND SO MUCH IN TAP -IN CHARGES, AND PERHAPS IN THAT WAY,
THE SEWER CONNECTION WOULD BE AN ALLOWABLE EXPENSE FROM FMHA.
89
boa 44 `` = 9
F /? 3�.
SEP 2 41980
SEP 2 4 19 80 aao ` PAcE 670
ENGINEER ROBBINS STATED THAT HIS INTENTION IN RE ENGIN—
EERING PLANS, ETC., WOULD BE TO INCLUDE A WATER LINE EXTENSION UP
TO THE POINT OF THE METER AND TO INCLUDE SERVING THE PARK AS A BID
ITEM SO THAT WOULD SHOW UP AS FUNDS COMING OUT OF FARMERS HOME.
DISCUSSION FOLLOWED ABOUT AUTHORIZING THE ATTORNEY TO
ADVERTISE A PUBLIC HEARING, AND IT WAS FELT THERE SHOULD JUST BE A
NOTICE TO THE PUBLIC AND THAT IT WOULD BE AN INFORMATION HEARING.
THE CHAIRMAN CALLED FOR THE QUESTION. IT WAS VOTED ON
AND CARRIED UNANIMOUSLY.
ENGINEER ROBBINS STATED THAT HE WOULD LIKE TO WRITE THE
DER AND INDICATE WHAT THE COUNTY IS ATTEMPTING TO DO. THE BOARD
AGREED.
MR. ROBBINS ASKED IF THE BOARD WISHED THE ENGINEERS TO
PURSUE ANY MORE OF THE ENGINEERING AT THIS TIME OR WAIT UNTIL
AFTER THE PUBLIC HEARING. THE BOARD DID NOT FEEL WE HAVE ANY
OPTION AND THAT HE SHOULD PROCEED.
MR. ROBBINS THEN ASKED IF HE HAD AUTHORIZATION TO PROCEED
WITH THE FINAL DESIGN AND MOVE ALONG WITH MODIFICATION OF PERMITS.
ATTORNEY COLLINS SUGGESTED THAT MR. ROBBINS START, AND IF
ANY PROBLEMS ARISE, HE WOULD CONTACT HIM. THE BOARD AGREED.
CHAIRMAN SIEBERT LEFT THE MEETING AT 6:00 0' CLOCK P.M.
VICE CHAIRMAN LOY TOOK OVER THE MEETING AND PRESIDED IN
CHAIRMAN SIEBERT'S STEAD.
90
® ® r
ADMINISTRATOR NELSON REVIEWED THE BID COMMITTEE'S RECOMMENDA-
TIONS RE THE ANNUAL BIDS FOR 1981 AS SET OUT IN THE FOLLOWING MEMO:
September 11, 1980
FROM: Chairman, Bid Committee
SUBJ: Annual Bids for 1981
1. A public meeting was held at 10:00 A.M. on September 4, 1980 in the
County Administrator's orfice at 2345 14th Ave., Vero Beach, F1.
This meeting was so advertised i:. she Vero Beach Press Journal on
August 20, 1980.
2. The purpose or this meeting was to open and record and submit
recommendationS to the Board for the below listed sealed bids.
IRC
#46
- No. 2 Coarse Rock Salt
IRC
#47
- CL2 - Chlorine
IRC
#48
- Soil Cement and Lime Rock Base
IRC
#49
- Road Roch
IRC
#50
- Ready Mi;,, Concrete
IRC
#51
- Asphalt Coated Corregated and Aluminum Pipe
IRC
#52
- Southern Pine Lumber and Piling
IRC
#53
- Type II Asphalt
IRC
4154
- Traffic and Street Signs
IRC
##55
- Elevator Maintenance
IRC
#56
- Fire Extenguisher Inspection and Servicing
IRC
#57
- Portable Toilets (rental)
IRC
458 -
Traffic Signal Maintenance
IRC
#59 -
Janitorial Service
3. The following were present:
Neil Nelson - Chairman
H. McCormick - Member
R. Donlon - Membe-
T. Thomas - Membet-
B. Schuster - Member
J. Flynn - Directoi:, Material Management
91
SEP 2 41980
9®o% 444. pAu 671
s
`—_-
SEP 2 41980
J. Pope - Dickerson Boa- 44 PACE,672.
H. Drigge-rs - Coast -Coast Janitorial Service
N. Femiano - Nils Janitorial Service
4. The following recommendations are submitted:
Bid #46 - No. 2 Coarse Rock Salt
This item is no longer required by the County. No bids were
d.
Bid #47 - CL2 - Chlorine
No bids received. The County has a low volume usuage of this item,
therefore, it is recommended that this item be purchased locally
and that purchasing obtain the best price prior to procurement.
The estimated yearly expenditure is under $2000.00.
Bid #48 - Soil Cement & Lime Rock Base
It is recommended that item #1 -Construction of Soil Cement base be
awarded to the.low bidder, Pan American Engineering Co., and that
item #2 -Lime Rock base and item #3 -"Mixed in place" be awarded to
the lo�.7 bidder, Dickerson Corp.
Bid #49 - Road Rock
It is recommended this bid be awarded to the low bidder, Florida
Rock Industries.
Bid #50 - Ready Mix Concrete
It is recommended this bid be awarded to the only bidder, Russell
Concrete Co.
Bid #51 - Asphalt Coated Corregated and Aluminum Metal Pipe
It is recommended this bid be awarded to the only bidder, Southern
Culvert Co.
Bid #52 - Southern Pine Lumber
It is recommended that items #1, 2 & 3 (pilings) be awarded to the
only bidder, the Langdale Co. It is further recommended that new
bids be prepared for items #5 through 13.
Bid #53 - Type II Asphalt
It is recommended this bid be.awarded to the only bidder, Dickerson
CoY p.
Bid ,!,'--5-'_- - Traffic Signs
It is recommended that items #1A, 1C, 2A, 2D be awarded to the low
bidOer, Municipal Sign Co. and items 1B, 2B, 2C, 3A, 4A, 4B, 4C, -4D
be awarded to the low bidder, McCain Sales of Florida.
Bid #55 - Elevator Maintenance
It is recommended this bid be awarded to the low bidder, Schindler -
Houghton Co.
Bid 456 - Fire Extinquisher Insnection
It is recommended this bid be awarded to the "overall" low bidder,
Indinn River Fire Ecuipment Co.
Bid ;`57 - Portab7 e Toilets (renta-l)
It is recommended this bid be awarded to the low bidder, Abco
Rentals, Inc.
Bic `
'58 - Traffic Signal Maintenance
It is recommended this bid be awarded to the only bidder, Signal
Construction_ Co.
Bid =59 - Janitorial Services
It is-ecommended that items #1 and #3 be awarded to the log: bidder,
Clean -Rite Co., and that items #4 and 45 be awarded to the low bidder,
Coast to Coast C5., Item 'L2 had been deleted from this bid.
DISCUSSION ENSUED AS TO THE FINANCIAL CONDITION OF PAN
AMERICAN, AND THE ADMINISTRATOR RECOMMENDED THAT WE STAY WITH THEM
EVEN THOUGH THEY ARE SHAKY FINANCIALLY. IN REGARD TO THE ASPHALT
FROM DICKERSON CORP., THE ONLY BIDDER, MR. NELSON INFORMED THE BOARD
THAT IF THEY ARE NOT OPERATING THEIR PLANT IN THIS COUNTY AT ANY
TIME AND WE HAVE TO GO TO FORT PIERCE TO PICK UP THE ASPHALT, THEY
WILL GIVE US THEIR PRICE MINUS THE TRANSPORTATION COST.
COMMISSIONER WODTKE COMMENTED ON THE PROVISION THAT THE
JANITORIAL SERVICE WILL CLEAN THE WINDOWS IN THE COURTHOUSE ONCE
EACH QUARTER. HE FELT A SCHEDULE SHOULD BE SET UP TO KEEP TRACK OF
THIS.
ON MOTION BY COMMISSIONER WODTKE, SECONDED BY COMMISSIONER
LYONS, THE BOARD UNANIMOUSLY APPROVED THE ANNUAL BIDS FOR 1981. AS
RECOMMENDED IN THE MEMO FROM THE BID COMMITTEE DATED SEPTEMBER 11.,
1980, FOR BIDS #46 THROUGH #59.
BOARD OF COUNTY COMM ISSInP,!ERS
2145 -14th Avenue
Vero Beach, Florida 32960
BID TABULATION
BID NO. IRC #46 DATE OF cl-ENING
Sept. 4, 1980
BID TITLE
#2 Coarse Rock Salt
ITEM
NO.
DESCRIPTION
1. #2 Coarse Rock Salt.
er ton
UNIT PRICEI UNIT PRICEI UNIT PRICE
BOARD OF COUNTY COMMISSIONERS /
2145 -14th Avenue
Vero Beach, Florida 32960
BID TABULATION j
BID NO. DATE OF OPENING j
IRC #47 Sept. 4, 1980
BID TITLE /
CL2 Chlorine(150 lb.cyl.)
ITEM DESCRIPTION
NO.
UNIT PRICE
UNIT PRICE
1. CL2. Ch to ;_ ine 150 lb.
cylinders, to be deliver.e
NO
BI
DERS
to South County Utility
Plant
5NK 44' FAi;,F67
SEP 2 41980 93
r SSP 2
1980
BOARD
OF COU
2145 -14th Avenue
C
Vero Beach, Florida 3296014�
2145 -14th Avenue
Vero Beach, Florida 32960
a'�
,vu
BID TABULATIONBID
A°
y
U
NO.
„y
DATE OF OPENING�120)
BID TABULATION
IRC #48
Sept. 4, 193UBIDTITLE
Soil Cement Base &iLimerock
BID NO.
Base
ITEM
NO.
DESCRIPTION
UNIT PRICE
UNIT PRICE
UNIT PRICE
1.
Construction of Soil
2
85
2
89
PRICE
UNIT
PRICE UNIT PF
_t
Cement BF�se, per Bid
NB
�7
49
Specificati-)ns, price
2. 3000 PSI, per yard
NB
Per square yard.
96
3 Quantity purchase with-
out min. load charge
2.
Limerock Base, per Bid
5
90
5
05
Specifications, rice
*. Less than min_ load chg
NB
25
per square yard.
3.
Mixed -In -Place Base
6
95
3
90
COUNTY COMMISSIONERS
/00
BOARD OF COUNTY COMMISSIONERS y
2145 -14th Avenue U
Vero Beach, Florida 32960 a� A:F
yfi
:'U
BID TABULATION �Q
fi
BID NO. DATE OF OPENING
IRC T49 Sept. 4, 1980
BID TITLE load rock (Olite Ocala Q'
or Naran a type)
ITEM
NO DESCRIPTION UNIT PRICE UNIT PRICE
1. Miami Olite type 2 65 12 0
crushed rock. Per ton
■
■
b
C)
BOARD OF COUNTY COMMISSIONERS
2145 -14th Avenue
Vero Beach, Florida 32960
a'�
,vu
o
A°
U
„y
fi
BID TABULATION
0n
BID NO.
DATE OF OPENING
IRC #50
Sept. 4, 1'380
o
�.
BID TITLE
Ready -Mix Concrete
,a
ITEM DESCRIPTION
N06---
UNIT
PRICE
UNIT
PRICE UNIT PF
1. 2500 P -I, per ya:.d
NB
�7
49
2. 3000 PSI, per yard
NB
38
96
3 Quantity purchase with-
out min. load charge
NB
ar s
*. Less than min_ load chg
NB
25
00
■
r—
BOARD OF COUNTY COMMISSI
2145 -14th Avenue
Vero Beach, Florida 32960
BID TABULATION
■
ti
zr
0
BID NO.
IRC #51
DATE OF OPENING
sept . 4, 1980
BID TITLE Asphalt Coated Corre-
ated and Aluminum Metal Pipe
ITEM DESCRIPTION
NO.
UNIT PRICE
UNIT PRICE
UNIT P
1. Asphalt Coated Steel
Gauge
Per
Ft.
4
51
Corre ated Pipe
11111 _ ��
��
i
10" - 16 guage per ft.
4
09 1
1
12 �� _ �� �� �� ��
4
91
I
15" - ,t
5
87
181 _ 1
1
1
18" - If
6
86
24 " -
10
701
to
10
8G
3011 _ �� "
13
05
30" - "It
if
3611 _ �� ��
15
74
42" - 12
24
88
"
15
9;
48" - " " " "
28
49
42" - 12
If25
i
54" _ �� �� �� ��
31-1
04
I
60" — 10 No of it
47
08
1
28
93
72" — 1 1 1 to
56
06
r1n _ 1
1
1
84" - 8 11 to 1179
34
74
96" — 11 of " IN
92
13
47
82
72" — "
"
it
BID NO. Contd. DATE OF OPENING
IRC #51 Sept. 4, 1980
BID TITLE Asphalt Coated Corre-
gated Aluminum Pipe
ITEM DESCRIPTION
NO.
UNIT PRICEI UNIT PRICEI UNIT P
2. Aluminum
Metal
Pipe
10" - 16
Gauge
Per
Ft.
4
51
11111 _ ��
��
��
��
4
9011
15" -of
of5
96
181 _ 1
1
1
1
6
98
24" — 14
"
If
to
10
8G
30" - "It
if
"
13
27
36" — "
it
of
"
15
9;
42" - 12
If25
26
481 _ 1
1
1
1
28
93
r1n _ 1
1
1
1
34
57
GO" - 10
47
82
72" — "
"
it
of
56
9
84" — 8
"
to
"
80
9_
96" — of
"
"
"
93
57
SEP 2 41980
F3
�ooic . 44, Pnt 675-
r SEP
4198®
BOARD OF COUNTY COMMISSIONERS
2145 -14th Avenue
Vero Beach, Florida 32960
BID TABULATION
�aoK
Go
o
"a
ti
BID NO. IRC #52
DATE OF OPENING
Sept. 4, 1980
BID TITLESouthe:rn Pine Lumber &
Pilincy
ITEM
NO. DESCRIPTION
UNIT PRICE
UNIT PRICE
UNIT P
Pressure Treater_'; 2outh-
BID TABULATION
ra
No
I
ern Pine Piling, sizes
IRC #53
Sept. 4, 1980
^z o
4
BID TITLE
Type II Asphalt Concrete
as follows:
ITEM
NO. DESCRIPTION
1. 20' LF
4
79
55
1 Type II Asphalt ConcretE
ND
+
2 25' LF
4
Surface Coarse Material
3. 30' LF
4
32
4. 35' LF
NB
2. Hauling and Spreading
NB
37 60
by an approved mech-
5. Pressure Treated South-
anical spreader, and
ern Pine Timber, sizes
furnishing Type II
as follows:
Asphalt Concrete
6 12 x 12 - 26' TF
NB
Price Per Ton
7. 3 x 10 - 28' LF
NB
8. 4 x 8 - 14' LF
NB
9 12 x 12 - 22' LF
NB
10. 4 x 8 - 12' LF
NB
11. 3 x 8 - 16' LF
NB
12. 4 x 10 - 16' LF
NB
13. 10 x 10 - 16' LF
NB
lc 676
BOARD OF COUNTY COMMISSIONERS
.y
X
2145 -14th Avenue
m
fi
Vero Beach, Florida 32960
ti
BID TABULATION
ra
No
BID NO.
DATE OF OPENING
IRC #53
Sept. 4, 1980
^z o
4
BID TITLE
Type II Asphalt Concrete
�fi
'C
ITEM
NO. DESCRIPTION
UNIT PRICE
UNIT PRICE
UNIT PF
1 Type II Asphalt ConcretE
ND
+
25 45
Surface Coarse Material
Price per Ton
2. Hauling and Spreading
NB
37 60
by an approved mech-
anical spreader, and
furnishing Type II
Asphalt Concrete
Surface coarse mate
Price Per Ton
lc 676
i
y
RD OF COUNTY COMMISSIONE
o
2145 -14th Avenue
t
Vero Beach, Florida 32960
Go.
(C) 30" x 30" - Scotchlite
O fi
19
BID TABULATION
75
1`7
/�F
BIDNO.
DATE OF OPENINGIRC
#54
Sept. 4, 1980BID
TITLETraffic & Street SignsL`.rte
ITEM DESCRIPTION
NO.
UNIT PRICE
UNIT PRICE
UNIT PRICE
UNIT PR
1. Stop Signs:
(A) 12", Rib Bak 3 1/311
NB
(A) 24" x 24"
NB
65
12 00
�11
24
width
(B) 30" x 30
NB
18 0
18
60
(C) Brackets
NB
1 05
95
2. Street Signs:
(A) 6" x 8" - Scotchlite
NB
4 90
2
31
(B) 6" x 24"-
NB
��5 88
6
93
(C) 6" x 30"-
NB
7 16
8
67
(D) Sign Bracket Post Cap
NB
1 75
1
72
3 County Road:(Reflectiv
)
(A) 24" x 24" - Pentagon
NB
7 14 00
15150
Shape
4. Miscellaneous Signs:
(A) ls" x 18"-Scotchlite
NB
7 432
7 47
(B) 24" x2.4" -
NB
f
12 90
13
28
BID NO. Contd. DATE OF G4PENING
IRC ##54 ISep;. 4, 1980
BID TITLE
Traffic & Street C i. ns
ITEM
NO. DESCRIPTION
UNIT PRICE
UNIT PRICE
UNIT PRICE
UNIT PR
(C) 30" x 30" - Scotchlite
NB
19
94,20
75
5. Sign Post (Dipped Galv.)
(A) 12", Rib Bak 3 1/311
NB
9
65
9
96
width
SEP 2 41980
BOOK 44f AGEB71. ,
SEP 2 41980
44 -?6 678
BOARD OF COUNTY COMMISSIONERS
Go'
N
w •Q
o�
•y w
pr m
q y'
~
2145 -14th Avenue
fi
Vero Beach, Florida 32960
0
UNIT PRICE
G
UNIT PR
o 4
BID TABULATION
�'
�i
ti ti
w
BID NO.
DATE OF OPENING
IRC #55
Sep;. 4, 1980
fi
y U
BID TITLE Elevator Service
Maintenance A reement
p �
ITEM DESCRIPTION
NO.
UNIT PRICE
UNIT PRICE UNIT PI
0
3. 5 pound
4
1• Service Maintenance
361 134"306
0
00
agreement for two (2)
6
0
8
Otis collective
5 20 pound
9
passenger elevators.
14
0
Per Month
BOARD OF COUNTY COMMISSIONERS
2145 -14th Avenue
Vero Beach, Florida 32960
BID TABULATION
Go'
N
w •Q
o�
•y w
pr m
q y'
~
BID NO. 1
IRC #,-56
DATE OF OPENING
Sept. 4, 1980
BID TITLE Fire Ext--nguis er
Inspection & Servicing
ITEM DESCRIPTION
NO.
UNIT PRICE
UNIT PRICE
UNIT PR
1. Annual Inspection Rechar,
e
dry chemical
1
5
1
50
2 21-2 pound
2
5
4
0
3. 5 pound
4
2
5
0
4. 10 pound
6
0
8
0
5 20 pound
9
0
14
0
Rechar e purple K or
A3C chemical
6. 2 2 pound
3
5
4
0
7• 5 pound
5
5CI
5
0
8 10 pound
B
OCI
8
10
9. 20 pound
11
OC
14
50
Recharge Cat
10. 2? pound
2
00
5
30
11. 3 thru 5 pounds
4
00
5
30
12. 6 thru 10 pound:.
5
0011
6
DO
13. 11 thru 15 pounds
C,
?0
7
DO
14. 16 thru 20 pounds
7
00
8
IDO
7-1
#56 CONTINUED NEXT PAGE.,.......
BOARD OF COUNTY COMMISSIONERS
ti~
BOARD OF COUNTY COMMISSIM
t�� ■
2145 -14th Avenue
C�
Vero Beach, Florida 32960
O
�-41
BID TABULATION
w
BID TABULATION
yo
41:57
x o
c
BID NO. IRC #56
DATE OF OPENING
Contd.
Sept 4, 1980
y w
BID TITLE Fire Exti.ngui.s:zer
Inspection & Servicing
UNIT PP.
ITEM
NO. DESCRIPTION
UNIT PRICE
UNIT PRICE
UNIT PR
Hydro test Co2
rental charge per month
49 00
53
00
15 212- pounds
6
00
4
00
2. Days each week units will.
16. 3 thru 5 pounds
6
00
4
00
2
17. 6 thru 10 pounds
6
00
5
00
18_ 11 thru 15 pounds
6
00
5
00
19. 16 thru 20pound!
6
00
5
00
20. Recharge soda/acid Ext.
2
00
2
75
21. Hydro test soda/acid Ext
2
00
2
00
Mon. &
22. Recharge Pressure Water
2
00
2
00
Thu
Ext
23. Hydro test Pressure Wates
2
00
2
00
Ext.
24 Recharge 2�2, gal foam Ext
2
00
2
00
25 Hydro Test 02- gal foam
2
0
2
00
Ext.
BOARD OF COUNTY COMMISSIONERS
2145 -14th Avenue
,v
Vero Beach, Florida 32960
yC
O
�-41
BID TABULATION
Q
.r �
4 ICY
BID NO.IRC
DATE OF OPENING
41:57
Sept- 4, 1980
p
BID TITLE Portable Toilets
(Rentals)
ITEM
NO. DESCRIPTION
UNIT PRICE
UNIT PRICE
UNIT PP.
1. Wabasso Beach f unit -
rental charge per month
49 00
53
00
2. Days each week units will.
be cleaned and serviced
2
2
3. Indian River Count
Landfill 1 unit rental
cha,ge per month
49 00
53
00
4. Days each week unit will
Mon. &
Mon
be cleaned and serviced
Thurs.
Thu
s.
SEP 2 41980 Bo�K
44-PauE 679'
SEP 2 41980
BOARD OF COUNTY COMMISSIONERS
2145 -14th Avenue
Vero Beach, Florida 32960
BID TABULATION
800K 4 . PAGE•�p o'
fi G
0
� � 10
�y ti z
v aQq,
w'y C0 o ti
V 10
fu
fa
e C 5 ,
BID NO.
IRC #58
DATE OF OPENING
Sept. 4, 1980
BID TITLE
Traffic Signal Maintenar
ITEM
NO. DESCRIPTION
UNIT PRICE
UNIT PRICE
UNIT PRICE
UN
1. Maintenance of attached
NB
1100
00
NB
li ,t of Signalization
equipment Per Month
2. For deletions or additions
NB
NB
during contract period -
add or subtract from "base"
amount
(a) Flashers
14,00
b Fixed time controllc.rs
22001
"(c) 2-491 actuated controlle
s
28
00
(d) 5-891 actuatec7. controllei
s
30
00
(e) Pre-Emption
15
00
Per Month
3. Rates charged for ecui ment
NB
NB
(a) Auger truck -42' and open.
50
00
(b) Bucket truck -36' & Oper.
30
00
(c) Backhoe and operator
Ng
35
00
NB
(d) Trenching machine 30"x4"
NB
30
00
NB
(e) Concrete saw, 9 HP
NB
30
00
NB
(f) Crane Hydraulic 15 ton
NB
45
00
NB
and operator
(g) Service aerial unit
NB
20
00
NB
Per Hour
4. Loon cutting & Installation
(a) Asphalt
NB
200
00
NB
(b) Concrete
NB
250
00
NB
Per Loop
5. Foundation excavation per
NB
NB
DOT specifications
(a) 3 x 3 x 6 labor and
equipment installed Ea.
NB
00F
--�:
F
#58 CONTINUED NEXT PACE.....
RD OF COUNTY COMMISSIONE
O
2145 -14th Avenue
y o
RD OF COUNTY COMMISSIONE
o.
2145 -14th Avenue
y o
Vero Beach, Florida 32960
'z' o
V
U �
,Y Zr ^/
44
U
BID TABULATION
O ti
W0 � ,Q
C? v
4 1-1
BID NO. IRC #58
DATE OF OPENING
Contd
Sept. 4, 1c 80
�,° &
BID TITLE
Traffic Signal Mai��tenanc
h�
co
ITEM DESCRIPTION
UNIT PRICE
UNIT PRICE
UNIT PRICE
UI
NO.
~mm
c,
OH
G o
ra l
BID TABULATION
o
0
A
0
� y
0
�Z
h . Concrete ole_ unloaded
BID NO.
DATE OF OPENING
4, 1980
o my
^y
c
o
(Job site)
Sept.
Zr
y o
,� N
Z
G
BID TITLE Janitorial Servi��es
40 � �'
erected in place and
UNIT PRICE UNIT PRICE UNIT PRICE UNIT PRICE UNIT PRICE WHT
PRICE UNIT PRI
ITEM DESCRIPTION
pourecl.
NO.
Labor & equipment only
1. County Courthouse and Annex
(a) Class V30-36' ea
NB
NB 750 00
35
00
NB
2 210-F, 210-G, 211-A,
Del to
-
212., 311 and 312. Per Month
(b) Class VI -38' ea.
NB
37E
0
NB
I
(c) Class VII -40' ea.
NB
40
0
NB
b Count Administrator's
(c) Supervisor o, Election,
7 pipe pushing-llz" labor and
NB
20
00
NB
�I
equipment. Per foot.
�=--
Located 18th Ave. & 25th S
o.
fi
a
.41m
ti
lG
BOARD OF COUNTY COMMISSIONERS
o
�I$r
o
2145 -14th Avenue
��
0�
m
hm
�'
fi o i
- Uero Beach, Florida 32960�
,
5m
~mm
c,
OH
G o
ra l
BID TABULATION
o
0
A
0
� y
0
�Z
hro
BID NO.
DATE OF OPENING
4, 1980
o my
^y
c
o
IRC #59
Sept.
Zr
y o
,� N
Z
G
BID TITLE Janitorial Servi��es
40 � �'
Vo
UNIT PRICE UNIT PRICE UNIT PRICE UNIT PRICE UNIT PRICE WHT
PRICE UNIT PRI
ITEM DESCRIPTION
NO.
1. County Courthouse and Annex
Per Month
2625 00
NB 750 00
888 39 6365100
?95 00
2. 2001 Building, rooms 202,
2 210-F, 210-G, 211-A,
Del to
-
212., 311 and 312. Per Month
3. Lawyer's Title Building
-
(a) Utilities Dept.
b Count Administrator's
(c) Supervisor o, Election,
311 00 1325 00
115 00
Per Month
275 00
NB 250 00
4. Modular Building
Located 18th Ave. & 25th S
(Front side of old hos ital
-
0 •
Per Month
140 00
NB 150 00
103 49 520 00
95
5. County Agriculture Extensio
Office- 7150 20th St.
150 00
108 00 625 00
950 00
Per Month
115 00
NB
BOOK.
44_ PAGE 681
SEP 2 41980
SEP 2 41980 Baa
44 ' �PAGF 6C7�G,ppr�
.
SIGN ON 505A REQUESTED BY COMMUNITY COLLEGE - APPROVED
THE BOARD REVIEWED THE REQUEST OF THE COMMUNITY COLLEGE RE
A SIGN ON 505A AND THE ADMINISTRATORS RECOMMENDATION, AS FOLLOWS:
September 15, 1980
MEMORANDUM
TO: Board of County Commissioners
FROM: Neil A. Nelson, County Administrator
SUBJECT: Request to erect sign on County Road 505A right-of-way.
Enclosure: Indian River Community College's letter of September 4, 1980.
The Community College has requested permission from the County to place
a sign identifying Indian River Community College Mueller Center on County
Road 505A (Kings Highway).
I have no objection to the erection of this sign providing the sign is
5 feet from the ground level to the bottom of the sign, and it is placed
at least 6 feet off the edge of the pavement within the right-of-way.
It is recommended that permission be granted provided the College meets
our requirements stated above.
i 0C \
Neil . Nelson
County Administrator
ON MOTION BY COMMISSIONER WODTKE, SECONDED BY COMMISSIONER
LYONS, THE BOARD UNANIMOUSLY GRANTED PERMISSION FOR INDIAN RIVER
COMMUNITY COLLEGE TO ERECT A SIGN ON COUNTY ROAD 505A RIGHT-OF-WAY
PROVIDING IT MEETS COUNTY REQUIREMENTS.
ESTABLISHMENT OF A PRIORITY SYSTEM FOR WATER CONNECTIONS TO COUNTY
WATER SYSTEM - WITHDRAWN
ADMINISTRATOR NELSON INFORMED THE BOARD THAT HE WOULD
LIKE TO WITHDRAW THE ABOVE ITEM FROM THE AGENDA AND RESUBMIT SAME
WHEN WE GET THE NEW AGREEMENT WITH THE CITY OF VERO BEACH FINALIZED.
102
Rts a ON 0101 -A HUM Stall =�N
r—�
THE ADMINISTRATOR REVIEWED THE NEED TO PROVIDE A TEMPORARY
SITE TO HOUSE THE NEW COMPUTER AS SET OUT IN HIS FOLLOWING MEMO:
September 16, 1980
MEMORANDUM
TO: Board of County Commissioners
FROM: Neil A. Nelson, County Administrator
SUBJECT: Site Preparation for New Computer
Enclosure: Jeff Barton's memorandum to Assistant County
Administrator dated August 13, 1980.
Jeff Barton has identified a requirement to provide for a temporary
site to house the new I.B.M. computer due to arrive early November, 1980.
With minimal disruption, the new computer can be installed at his present
location in the Annex. Installation of this new computer within his
present office space will allow for software conversion and smooth
transition to the new computer operation.
The cost for this new temporary site will be approximately $607.20
for materials and $526.00 for labor.
It is requested that $1,200.00 be authorized for the preparation of
the location and that the location be prepared as requested by the Finance
Officer.
�,
Neil H. Nelson
County Administrator
ON MOTION BY COMMISSIONER LYONS, SECONDED BY COMMISSIONER
WODTKE, THE BOARD UNANIMOUSLY ACCEPTED THE ADMINISTRATORS RECOM—
MENDATIONS IN REGARD TO SITE PREPARATION FOR THE NEW COMPUTER AS
OUTLINED ABOVE.
103
SEP 2 41980
BOOK 44 PACE 6O3
THE BOARD NEXT WENT OVER THE ADMINISTRATOR`S RECOMMENDA-
TION IN REGARD TO REPAIRS AT BLUE CYPRESS LAKE PARK AS SET OUT IN THE
FOLLOWING MEMO:
MEMORANDUM September 15, 1980
TO: Board of County Commissioners
FROM: Neil A. Nelson, County Administrator
SUBJECT: Blue Cypress Lake County Park
Enclosure: Material List.
Bill Cook's inspection of the facilities at Blue Cypress lake in May,
1980 indicates an unsatisfactory condition. Apparently this park has been
deteriorating for quite a while.
Enclosed is a list of material required to repair the facility. The
total amount less labor is estimated to be $1,506.66. The County crew
could perform the repairs.
It is recommended that the Board of County Commissioners authorize the
repair of these facilities and approve the expenditure of up to $1,700.00
to purchase material for these repairs.
BLUE CYPRESS TAKE
VENDOR_QUANTITY DESCRTIYPTON
Hajoc,a
4
White Water Closet
SEP
2 4 1980
BooK 44
PAGE 684
THE BOARD NEXT WENT OVER THE ADMINISTRATOR`S RECOMMENDA-
TION IN REGARD TO REPAIRS AT BLUE CYPRESS LAKE PARK AS SET OUT IN THE
FOLLOWING MEMO:
MEMORANDUM September 15, 1980
TO: Board of County Commissioners
FROM: Neil A. Nelson, County Administrator
SUBJECT: Blue Cypress Lake County Park
Enclosure: Material List.
Bill Cook's inspection of the facilities at Blue Cypress lake in May,
1980 indicates an unsatisfactory condition. Apparently this park has been
deteriorating for quite a while.
Enclosed is a list of material required to repair the facility. The
total amount less labor is estimated to be $1,506.66. The County crew
could perform the repairs.
It is recommended that the Board of County Commissioners authorize the
repair of these facilities and approve the expenditure of up to $1,700.00
to purchase material for these repairs.
BLUE CYPRESS TAKE
VENDOR_QUANTITY DESCRTIYPTON
Hajoc,a
4
White Water Closet
4
XM -20 Seats
4
Wax Seals
4
12" Closet Supply
4
',4" Ferruls
60,
'h" Length Soft Copper
6
Y- Flair Tees
6
Y? Flair Nutri
6
Y? Flair 90's
200'
1" PVC Pipe
1" Fittings
1
I*a1.
Gl lie
Lybrands
6
rolls
x%90 White
4
rolls
#'20 Felt
1
5 Gal. Roof Cement
200
ft.
3" Fxaves Erin
10
3/4" Hoof Tacks
10
sheets
?i" CDX Plywood
2
?'6" Wood Screen Door
12
lin.ft.
?4" X ',A" Hardware Cloth
1+
Sheets
3/1+" - 1+ X g AC;
4
5 p -al. Four Seasons Aluminum
Roof Paint
5
Tin Tabs
160
ft.
? X 1+ Spruce 20,18
2
[,al.
Artillery Red Paint
10
1-n 1.
White 11P Vinyl
Taylor
One day rental of Prr%snure
Ihimp
�ewPll Hardware
1
3/4 Flint & Walling; Pump
_
TOTAL M1 CO -STS
E:1:
E:1:ab
LArOR
7(111
COST
68.60
7.00
.60
1.17
.10
.70
?.58
.50
3.00
.35
1A.95
11.95
13.55
.15
.90
1.0.95
;5.50
.70
AMOUNT
274.40
28.00
2.40
4.68
.1c0
42.00
15.48
'.00
19.00
70.00
?0.00
4.50
83.70
47.80
IA.1;
X0.00
0.00
109.50
71.00
8. 'to
99. (),)
175.55
im66
L
1
BOpK
44 PAGE 685
SEP 2 41980
Boa 44 PAGE 686
COMMISSIONER WODTKE ASKED WHAT RESPONSIBILITY THE BLUE
CYPRESS PARK MANAGER HAS FOR REPAIR AND UPKEEP.
ADMINISTRATOR NELSON STATED THAT THE CONTRACT IS VERY
SKETCHY ON THAT - ABOUT ALL WE HAVE HIM DO IS EMPTY THE TRASH AND
MOW THE GRASS. HE FELT THE DEPLORABLE THING IS THAT WE DID NOT GET
A REPORT ON THE POOR CONDITION OF THIS PARK UNTIL PARKS SUPERVISOR
BILL COOK WAS SENT OUT TO MAKE AN INSPECTION. MR. NELSON STATED
THAT ONCE THE FACILITIES CAN BE BROUGHT UP TO STANDARD, HE WOULD
LIKE TO HAVE PARK MANAGER MIDDLETON MADE RESPONSIBLE TO REPAIR OR
REPORT ANYTHING HE CAN'T MAINTAIN AT THIS PARK.
DISCUSSION AROSE ON WHERE TO FIND THE FUNDS FOR THIS PUR-
POSE, AND MR. NELSON FELT THERE WERE SOME FUNDS AVAILABLE IN THIS
YEAR'S BUDGET.
ON MOTION BY COMMISSIONER LYONS, SECONDED BY COMMISSIONER
WODTKE, THE BOARD UNANIMOUSLY ACCEPTED THE ADMINISTRATOR'S RECOM-
MENDATIONS FOR REPAIRS AT BLUE CYPRESS LAKE PARK AS SET OUT IN HIS
MEMORANDUM OF SEPTEMBER 15TH WITH THE UNDERSTANDING THAT THE FUNDS
WILL COME FROM THIS YEAR'S BUDGET.
TRAFFIC SIGNALIZATION - APPROVED
ADMINISTRATOR NELSON DISCUSSED WITH THE BOARD THE INSTALLA-
TION OF A FULLY ACTUATED TRAFFIC SIGNAL AT 16TH STREET AND 20TH AVENUE
AND REPORTED THAT HE HAS RECEIVED A PROPOSAL FROM SIGNAL CONSTRUC-
TION COMPANY TO DO THIS WORK FOR $11,500. HE NOTED THAT AN EASEMENT
WILL BE NECESSARY FOR THE POLE LOCATION ON THE NORTHWEST CORNER OF
THE INTERSECTION, AND THE GENTLEMAN OWNING THAT PROPERTY HAS AGREED
TO GIVE AN EASEMENT, MR. NELSON CONTINUED THAT THIS IS NOT THE
TOTAL SOLUTION TO THE TRAFFIC PROBLEM IN THAT AREA, BUT IT WILL
GIVE SOME DEGREE OF IMPROVEMENT. HE REPORTED THAT HE HAD MET WITH
THE SCHOOL BOARD, CITY MANAGER LITTLE, AND CHIEF MCCALL ABOUT THIS
PROBLEM. THIS CITY HAS A VERY NICE INTERSECTION MODIFICATION AND
IMPROVEMENT PLAN, BUT IT COSTS $128,000. MR. NELSON STATED THAT HE
WOULD LIKE TO START THE MOVEMENT IN IMPROVEMENTS BY INSTALLING THE
TRAFFIC SIGNAL.
106 m
COMMISSIONER LOY FELT THAT THE BOARD HAD INDICATED THAT
THIS IS A PRIORITY INTERSECTION, AND IT IS BUDGETED FOR IN NEXT
YEAR'S BUDGET,
ATTORNEY COLLINS NOTED THAT WE NEED AN AGREEMENT ABOUT
THE EASEMENT, AND HE WILL DRAW IT UP.
ON MOTION BY COMMISSIONER LYONS, SECONDED BY COMMISSIONER
WODTKE, THE BOARD UNANIMOUSLY ACCEPTED THE ADMINISTRATORS RECOM-
MENDATIONS FOR THE TRAFFIC SIGNAL AT THE CORNER OF 20TH AVENUE AND
16TH STREET AND INSTRUCTED THAT THE NECESSARY ARRANGEMENTS BE MADE
FOR THE EASEMENT.
ADMINISTRATOR NELSON NEXT REPORTED THAT THE TRAFFIC SIGNAL
INSTALLED AT ROSELAND ROAD AND U.S. I HAS A GREEN LEFT -TURNING ARROW.
WHEN IT GOES OFF, IT GOES INTO RED. HE HAS HAD A NUMBER OF CALLS
FROM ROSELAND RESIDENTS COMPLAINING ABOUT HAVING TO WAIT THROUGH
THE ENTIRE SEQUENCE WHEN THERE IS NO TRAFFIC COMING. SIGNAL CON-
STRUCTION CAN MODIFY THE SIGNAL AND CURE THIS PROBLEM FOR A COST OF
ABOUT $1,500, AND MR. NELSON RECOMMENDED THAT THEY BE ALLOWED TO
DO THIS WORK.
ON MOTION BY COMMISSIONER WODTKE, SECONDED BY COMMISSIONER
LYONGS, THE BOARD UNANIMOUSLY ACCEPTED THE RECOMMENDATION OF THE
ADMINISTRATOR IN REGARD TO MODIFICATION OF THE TRAFFIC SIGNAL AT
ROSELAND ROAD AND U.S. 1.
REQUEST FOR EXTENSION OF TIME TO PRESENT PERFORMANCE BOND - COMPASS
BUILDING SYSTEMS RE WABASSO BEACH PARK - GRANTED
ADMINISTRATOR NELSON INFORMED THE BOARD THAT WAYNE BAKER
OF COMPASS BUILDING SYSTEMS HAS HAD AN ADMINISTRATIVE DIFFICULTY
IN MEETING HIS BOND REQUIREMENTS WITHIN THE TIME LIMIT SET BY THE
BOARD AND HAS REQUESTED A TIME EXTENSION AS PER THE FOLLOWING LETTER:
107
SEP 2 41980 BQOK 44 FACE687
F_ I
SEP 2 41990 Boos 44 PAGE 688
CONIPASS BUILDING SYSTEMS, INC.
P.O BOX 6577 VFRO 1117AC11. FLORIDA 12960 TELEP-HONE (305) 569-1054
September 18, 1980
Indian River County
Board of County Commissioners
Vero Beach, FL 32960
Reference: Wabasso Beach Park Improvements - Proposal "A"
Notice of Award, dated September 2. 1980 .
Attention: fir. Neil C. Nelson
Dear Mr. Nelson:
f�A C
11sy�
E. WAYNE BAKER
President
State Certified Genwal Contra
Your attention is respectfully invited to the contents of the Notice
of Award that refers to the presentation of the Contractor's Performance
Bond within twenty one (21) calendar days from the date of award.
We have communicated with our Insurance Representative, Mr. John
Knapp, American Agency, Inc., 844-4303 or 461-4381, reference the antici-
pated date of the approval of our Performance Bond for the Wabasso Beach
Project.
At present our request for bond is awaiting Federal approval (Small
Business Administration, SBA).
Unfortunately it may take longer than the twenty one (21) days allowed
that requires us to show proof of bond by September 23, 1980.
We solicit your understanding and patience since Mr. Knapp has advised
that we should have approval on or before September 30, 1980.
We request your permission to extend the time frame of our present-
ation of our Performance Bond, in the amount of $48,152.00, until on or
before September 30, 1980.
Sincerely
E. Wayne'B'aker, CGC
President`
ADMINISTRATOR NELSON COMMENTED THAT WE COULD FORECLOSE
ON MR. BAKER, TAKE THE $5J000 HE PUT UP IN GOOD FAITH, AND AWARD
THE BID TO THE NEXT LOWEST BIDDER, WHICH IS AN OUTFIT IN TAMPA,
BUT HE WOULD RECOMMEND THAT WE STAY WITH MR. BAKER, BECAUSE HE
DID AN EXCELLENT JOB ON THE FIRST DUNE CROSSOVER, MR. NELSON
FELT THAT COMPASS BUILDING SYSTEMS IS FULLY CAPABLE OF PERFORMING
THE WORK AT WABASSO BEACH PARK AND BELIEVED THAT THEIR ADMINISTRA—
TIVE PROBLEM WILL BE CLEARED UP BY OCTOBER 1ST.
4fi
i�m��ca•�� 5 G
Your attention is respectfully invited to the contents of the Notice
of Award that refers to the presentation of the Contractor's Performance
Bond within twenty one (21) calendar days from the date of award.
We have communicated with our Insurance Representative, Mr. John
Knapp, American Agency, Inc., 844-4303 or 461-4381, reference the antici-
pated date of the approval of our Performance Bond for the Wabasso Beach
Project.
At present our request for bond is awaiting Federal approval (Small
Business Administration, SBA).
Unfortunately it may take longer than the twenty one (21) days allowed
that requires us to show proof of bond by September 23, 1980.
We solicit your understanding and patience since Mr. Knapp has advised
that we should have approval on or before September 30, 1980.
We request your permission to extend the time frame of our present-
ation of our Performance Bond, in the amount of $48,152.00, until on or
before September 30, 1980.
Sincerely
E. Wayne'B'aker, CGC
President`
ADMINISTRATOR NELSON COMMENTED THAT WE COULD FORECLOSE
ON MR. BAKER, TAKE THE $5J000 HE PUT UP IN GOOD FAITH, AND AWARD
THE BID TO THE NEXT LOWEST BIDDER, WHICH IS AN OUTFIT IN TAMPA,
BUT HE WOULD RECOMMEND THAT WE STAY WITH MR. BAKER, BECAUSE HE
DID AN EXCELLENT JOB ON THE FIRST DUNE CROSSOVER, MR. NELSON
FELT THAT COMPASS BUILDING SYSTEMS IS FULLY CAPABLE OF PERFORMING
THE WORK AT WABASSO BEACH PARK AND BELIEVED THAT THEIR ADMINISTRA—
TIVE PROBLEM WILL BE CLEARED UP BY OCTOBER 1ST.
ON MOTION BY COMMISSIONER WODTKE, SECONDED BY COMMISSIONER
LYONS, THE BOARD UNANIMOUSLY EXTENDED THE TIMEFRAME FOR PRESENTATION
OF A PERFORMANCE BOND BY COMPASS BUILDING SYSTEMS UNTIL OCTOBER 7,
1980.
ATTORNEY DISCUSSES EXCESS LIABILITY ON PERSONAL INJURY CASES
ATTORNEY COLLINS INFORMED THE BOARD THAT THE LIABILITY
INSURANCE WE CARRY FOR THE COUNTY HAS LIMITS ON IT, AND AN INSURANCE
COMPANY, IN ORDER TO DIVEST ITSELF OF RESPONSIBILITY BEYOND THOSE
LIMITS, IS REQUIRED TO NOTIFY A CUSTOMER THAT THE CASE THEY ARE
INVOLVED IN MAY EXCEED THOSE LIMITS AND GIVE THEM THE OPPORTUNITY
TO HIRE THEIR OWN COUNSEL TO REPRESENT THE COUNTY'S INTERESTS
OVER AND ABOVE THE COVERAGE. ATTORNEY COLLINS FELT WE HAVE HAD ONE
OTHER INSTANCE OF THIS IN THE PAST. HE CONTINUED THAT WE HAVE RE-
CEIVED SUCH LETTERS FROM OUR INSURANCE CARRIER IN REGARD TO CLAIMANTS
FRANKIE SMITH AND MARCELLA SPIVEY, AND THESE LETTERS SHOULD RECEIVE
ATTENTION BECAUSE THEY ARE CRITICAL. THE ATTORNEY FELT THAT THE
BOARD WOULD WANT TO ASK THEIR ATTORNEYS TO REVIEW EACH ONE OF
THESE CASES AS THEY ARISE AND COME BACK WITH A RECOMMENDATION AS
TO WHETHER OR NOT THERE IS A POSSIBILITY OF EXPOSURE BEYOND THE
LIMITS OF THE COVERAGE AND WHETHER OR NOT THE COUNTY'S LAW FIRM
SHOULD BECOME INVOLVED IN THE LITIGATION.
ON MOTION BY COMMISSIONER LYONS, SECONDED BY COMMISSIONER
WODTKE, THE BOARD UNANIMOUSLY GAVE THE ATTORNEY BLANKET AUTHORITY
TO REVIEW SUCH CASES OF EXCESS LIABILITY AS THEY ARISE AND DETERMINE
WHETHER THE COUNTY SHOULD BECOME INVOLVED IN THE LITIGATION.
RESOLUTIONS 80-96 AND 80-97 ACCEPTING RESIGNATION OF RICHARD BIRD
FROM THE PLANNING & ZONING COMMISSION AND APPOINTING JOHN TIPPIN
COMMISSIONER WODTKE REMINDED THE BOARD THAT WE HAD A
RESIGNATION SOMETIME AGO FROM DICK BIRD, AND HE LATER REQUESTED
THAT HIS RESIGNATION BE EFFECTIVE IMMEDIATELY. WE NOW HAVE A
RECOMMENDATION FOR A REPLACEMENT. COMMISSIONER WODTKE REVIEWED
THE RESUME OF JOHN TIPPIN AND FELT HE WOULD BE AN EXCELLENT MEMBER
TO HAVE ON THE PLANNING & ZONING COMMISSION BECAUSE OF HIS QUALIFI-
CATIONS.
109
SEP 2 41980
Boa 44 FhGGE 6�9
I
SEP 2 41980 BOOK 44
DISCUSSION FOLLOWED IN REGARD TO THE DATE TO MAKE THE NEW
APPOINTMENT EFFECTIVE.
ON MOTION BY COMMISSIONER WODTKE, SECONDED BY COMMISSIONER
LYONS, THE BOARD UNANIMOUSLY ADOPTED RESOLUTION 80-96 ACCEPTING THE
RESIGNATION OF RICHARD "DICK" BIRD EFFECTIVE AS OF OCTOBER 8, 1980
AND HONORING HIM FOR HIS SERVICE ON THE PLANNING & ZONING COMMISSION.
ON MOTION BY COMMISSIONER WODTKE, SECONDED BY COMMISSIONER
LYONS, THE BOARD UNANIMOUSLY ADOPTED RESOLUTION 80-97 APPOINTING
.JOHN W. TIPPIN TO THE PLANNING & ZONING COMMISSION EFFECTIVE
OCTOBER 8, 1980; AS A REPLACEMENT FOR RICHARD BIRD.
OF INDIAN RIVER COUNTY, FLORIDA
WHEREAS, RICHARD "DICK" BIRD was appointed by the Board of
Pounty Commissioners of Indian River County, Florida, to serve as
a member of the Indian River County Planning and Zoning Commission
bn January 8, 1975; and
WHEREAS, RICHARD "DICK" BIRD was appointed Chairman of the
ndian River County Planning and Zoning Commission on January 12,
978 and served in that capacity with great distinction; and
WHEREAS, during his tenure in office RICHARD "DICK" BIRD h
,rked diligently in his representation of the people of Indian
ver County; and
WHEREAS,_ RICHARD "DICK" BIRD has been instrumental in the
adoption of legislation which have made Indian River County a bet
J)lace in which to live, among them being:
Adoption of Revisions to Mobile Home Ordinance
Adoption of Comprehensive Land Use Plan and proposed
revisions
Study and subsequent rezoning of Spoil Islands,__
Adoption of Subdivision Regulation Ordinance -
Adoption of Site Plan Approval Ordinance and the
Amendment to include Minor Site Plan Approval
Adoption of Landscape Ordinance
Proposed rezoning of State Road 510-512
Proposed rezoning of Oslo Road
Constantly up -dating of Zoning Districts for Indian River
County;
WHEREAS, RICHARD "DICK" BIRD has served the people of Indian
River County not only in his official capacity as a member of the
Indian River County Planning and Zoning Commission but in active
participation in many civic organizations; and
WHEREAS, RICHARD "DICK" BIRD has announced his resignation
om said Commission to be effective October 8, 1980;
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COM-
?1ISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, that the Board on behalf
9f itself and the citizens of Indian River County, expresses its
heartfelt thanks and appreciation to RICHARD "DICK" BIRD for a job
;3ell done; and
BE IT FURTHER RESOLVED that the Board wishes RICHARD "DICK"
IRD continued success in his future endeavors.
�� E
ORI�i
Said Resolution shall become effective
as of the 24th day of SeRtember. , 1980.
Chairm n, County Commis i / ers
PA
SEP 2 41980
SEP 2 41980 sift .44 PACE f 92
RESOLUTION NO. 80-97
WHEREAS, there now exists a vacancy on'the Indian
River Planning and Zoning Commission from District 4 due to
the resignation of RICHARD "DICK" BIRD, effective as of
the 8th day of October, 1980;
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF
COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, That
JOHN W. TIPPIN is hereby appointed to fill the vacancy and
complete the unexpired term of RICHARD "DICK" BIRD to end
on January 9, 1983.
Said Resolution shall become effective as of the 24th
day of September , 1980.
BOARD OF COUNTY COMMISSIONERS OF
INDIAN R7 -ER COUNTY FLORIDA
By 101,
Willardly-
Sieber , Jr., C i man
Attest:
Freda Wright,/Clerk
RESOLUTION 80-98 & 80-99 - REGIONAL PLANNING COUNCIL REPRESENTATIVES
AND ALTERNATES AND RULES FOR ROTATION OF MUNICIPALITIES
COMMISSIONER LYONS REPORTED THAT THE NEW BYLAWS OF THE
TREASURE COAST REGIONAL PLANNING COUNCIL NOW REQUIRE THAT BOTH THE
MEMBERS AND THE ALTERNATES BE ELECTED OFFICIALS. THE COUNCIL NEEDS
TO BE INFORMED OF THESE APPOINTMENTS IN TIME FOR THE AGENDA OF THEIR
ANNUAL ORGANIZATIONAL MEETING, NO LATER THAN OCTOBER 6TH, IT WAS
AGREED THAT WE WILL HAVE TO MAKE TEMPORARY APPOINTMENTS BECAUSE OF
THE OUTGOING COMMISSIONERS.
ON MOTION BY COMMISSIONER LYONS, SECONDED BY COMMISSIONER
WODTKE, THE BOARD UNANIMOUSLY ADOPTED RESOLUTION 80-98 RECOMMENDING
APPOINTMENTS TO THE TREASURE COAST REGIONAL PLANNING COUNCIL AS
FOLLOWS:
PATRICK B. LYONS
R. DON DEESON
WILLIAM C. WODTKE, ,JR.
WILLARD W. SIEBERT, JR.
REPRESENTATIVE
ALTERNATIVE
REPRESENTATIVE
ALTERNATE
113
44 F-A;E 693
SEP 2 41960
SEP 2 41980 Boa 44 PacE 694
RESOLUTION NO. 80-98
WHEREAS, Indian River County desires to make new
recommendations for appointment to the TREASURE COAST
REGIONAL PLANNING COUNCIL; and
WHEREAS, the Indian River County Commission, at
its regular meeting on September 10, 1980, decided on
county recommendations for representation on the TREASURE
COAST REGIONAL PLANNING COUNCIL:
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF
COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, that
the following persons are recommended as Indian River
County Representative or Alternate, as the case may be,
to the TREASURE COAST REGIONAL PLANNING COUNCIL:
1. PATRICK B. LYONS Representative
R. DON DEESON Alternate
2. WILLIAM C. WODTKE, JR. Representative
WILLARD W. SIEBERT, JR. Alternate
This Resolution shall become effective as of the
24th day of
September , 1980.
BOARD OF COUNTY COMMISSIONERS
OF INDIAN RIVER COUNTY, FLORIDA
i
By
Willard W. Siebert, Jr.
Chairman
ATTEST:
Freda Wright, C1 rk
COMMISSIONER LYONS NOTED THAT THERE HAS BEEN DISCUSSION
AT THE REGIONAL COUNCIL AS TO HOW THE NEW FLORIDA REGIONAL PLANNING
COUNCIL ACT READS AND HOW THEY SHOULD OPERATE, HIS SUGGESTION WAS
THAT SINCE WE ONLY HAVE ONE MUNICIPAL REPRESENTATIVE FROM THIS COUNTY
TO REPRESENT ALL THE MUNICIPALITIES, WE SHOULD FORMALIZE A ROTATIONAL
SYSTEM. IF ONE CITY TURNS IT DOWN, THEN THE NEXT CAN TAKE IT, ETC.,
AND WHEN WE ARE TOLD WHO THE REPRESENTATIVE AND ALTERNATE ARE TO BE,
WE CAN SO INFORM THE COUNCIL.
ATTORNEY COLLINS INFORMED THE BOARD THAT HE TALKED TO THE
ATTORNEY FOR THE REGIONAL PLANNING COUNCIL, AND IT SEEMS WE ARE
UNIQUE BECAUSE WE HAVE ONLY ONE APPOINTMENT AND BECAUSE WE DO NOT
HAVE A MUNICIPAL LEAGUE. ATTORNEY COLLINS STATED THAT HE TOLD THE
ATTORNEY WHAT WE HAVE IN MIND AS TO A ROTATIONAL SYSTEM AND WHILE
HE WASNIT REALLY ENTHUSED, HE DID NOT SAY WE COULDN`T DO IT. THE
ATTORNEY, THEREFORE, RECOMMENDED THAT WE PROCEED AS SUGGESTED BY
COMMISSIONER LYONS,AND IF THIS PLAN IS CRITICIZED, WE CAN CHANGE IT.
COMMISSIONER LYONS SUGGESTED THAT WE SHOW ALL THE MUNICI-
PALITIES, INCLUDING ORCHID, AS BEING ELIGIBLE AND SET THEM UP IN
ALPHABETICAL ORDER. HE CONTINUED THAT AT THE PRESENT TIME, SEBASTIAN
HAS THE REPRESENTATIVE AND VERO BEACH HAS THE ALTERNATE, AND HE
FELT WE OUGHT TO INFORM THEM AS QUICKLY AS POSSIBLE OF OUR PROPOSED
RULES, FORMALIZE THE RULES, AND LET THEM TELL US WHETHER THEY ARE
GOING TO PASS OR NOT.
DISCUSSION FOLLOWED AS TO THE ROTATION WE HAVE BEEN ON,
AND COMMISSIONER WODTKE FELT THAT NOW IT WOULD BE VERO BEACH, INDIAN
RIVER SHORES, FELLSMERE, ORCHID AND SEBASTIAN.
ATTORNEY COLLINS STATED THAT BASICALLY WE WILL BE LOOKING
FOR VERO BEACH AND INDIAN RIVER SHORES TO DESIGNATE THE PRINCIPAL
AND ALTERNATE.
COMMISSIONER LYONS EMPHASIZED THAT WE DO NOT WANT THE
ALTERNATE AND PRINCIPAL FROM THE SAME -CITY AT THE SAME TIME AND HE
THOUGHT THIS SHOULD BE INCLUDED IN THE RULES. HE ALSO FELT WE SHOULD
INCLUDE SOME REQUIREMENTS FOR ATTENDANCE.
115
SEP 2 41980
800x 4 4Fr�rC aJ+l�
SEP 2 41980
Boor
44
PicE 6
ATTORNEY COLLINS
NOTED THAT ON THE RESOLUTION
WHERE
WE
APPOINT THE COUNTY ALTERNATE AND PRINCIPAL, WE HAVE ALWAYS APPOINTED
THE MUNICIPAL REPRESENTATIVE AS WELL.
COMMISSIONER LYONS DID NOT FEEL WE ARE IN A POSITION TO
DO THAT AT THIS TIME, BUT THAT WE SHOULD GIVE THE MUNICIPALITIES A
RULE FOR ROTATION AND ASK THEM TO APPOINT. HE WISHED TO BE SURE THE
COUNTY REPRESENTATIVES ARE APPOINTED IN TIME FOR THE ORGANIZATIONAL
MEETING EVEN IF WE CAN T GET THE MUNICIPALITIES. HE ASKED THAT THE
BOARD INSTRUCT THE ATTORNEY TO PROCEED TO PUT TOGETHER THE RULES FOR
ROTATION AS DISCUSSED.
ON MOTION BY COMMISSIONER LYONS, SECONDED BY COMMISSIONER
WODTKE, THE BOARD UNANIMOUSLY ADOPTED RESOLUTION 80-99 SETTING UP
THE RULES FOR ROTATION FOR THE MUNICIPAL REPRESENTATIVES TO THE
TREASURE COAST REGIONAL PLANNING COUNCIL AND INSTRUCTED THE ATTORNEY
TO PREPARE SAME.
116
RESOLUTION NO. 80 - 99
WHEREAS, under the current by-laws and state laws,
the municipalities within Indian River County are entitled
to one municipal representative on the Treasure Coast
Regional Planning Council, and
WHEREAS, historically, municipal representatives
have been recommended to the Treasure Coast Regional Planning
Council on a rotating basis, and
WHEREAS, as each municipality's turn comes up to
serve, that municipality has a right to either accept or
decline the responsibility. In the event a municipality
declines to serve either as primary or alternate representa-
tive, then the next municipality in line is given the opportunity
to designate a representative to serve, and
WHEREAS, the above procedure has historically worked
well within Indian River County and shall remain in effect until
otherwise amended,
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY
COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, that the following
municipal rotation shall be in effect:
Vero Beach
Indian River Shores
Fellsmere
Orchid
Sebastian
BE IT FURTHER RESOLVED that, based on.the above rotation,
Vero Beach for the year 1980-81 shall designate the primary
municipal representative and Indian River Shores shall designate
the alternate to serve on the Treasure Coast Regional Planning
Council.
BE IT FURTHER RESOLVED that each municipality is
requested upon receipt of a copy of this Resolution to indicate
SEP 2 41980 Boa 44- PAGE697
SEP 2 41980
Bw 44 PAGE 698
in resolution form to the Treasure Coast Regional Planning
Council its approval of the plan to select municipal repre-
sentatives as above described.
This Resolution shall become effective as of the
24th day of September , 1980.
BOARD OF COUNTY COMMISSIONERS OF
INDIANVER COUNTY FL,,ORIj3A
By
WiAard�/W._"/��f`e6bdrt, Jr
Chairman
ATTEST:
TTTEST:
Clerk `�
REPORT ON REGIONAL COUNCIL POLICY
COMMISSIONER LYONS PASSED ON TO THE BOARD FOR THEIR
INFORMATION A DRAFT DISCUSSION WRITTEN BY THE EXECUTIVE DIRECTOR
OF THE TREASURE COAST REGIONAL PLANNING COUNCIL, SAM SHANNON, IN
REGARD TO THE COMPREHENSIVE REGIONAL POLICY PLAN.
COMMISSIONER LYONS THEN PROCEEDED TO DISCUSS THE GOVERNOR'S
APPOINTMENTS. HE REPORTED THAT HE ATTENDED A MEETING IN TAMPA LAST
WEEK WITH ABOUT SEVEN OTHER REGIONAL PLANNING COUNCILS, PLUS
REPRESENTATIVES FROM THE GOVERNORS OFFICE. ORIDINALLY THEY HAD
ASKED FOR A LOT OF MINORITY APPOINTMENTS, BUT THE GOVERNOR BALKED
AND SAID HE WOULD NOT APPOINT MORE THAN ROUGHLY THE POPULATION PER-
CENTAGE. COMMISSIONER LYONS CONTINUED THAT THE GOVERNOR WAS ENTHUSI-
ASTIC ABOUT HAVING A MEETING FOR ALL THE NEW GOVERNORS APPOINTMENTS,
BUT AFTER HAVING IT POINTED OUT HOW MUCH MONEY SUCH A MEETING WOULD
TAKE OUT OF THE PLANNING COUNCIL BUDGETS, HE MAY HAVE CHANGED HIS
MIND. COMMISSIONER LYONS THEN STRESSED THE EXPENSE THE ADDITION OF
EIGHT PEOPLE TO THE TREASURE COAST PLANNING COUNCIL BOARD WILL REQUIRE,
I.E., HIRING A LARGER MEETING PLACE, ADDED TRANSPORTATION EXPENSE,
PAPERWORK, ETC. THIS WAS FORCED ONTO THE COUNTY BY STATE MANDATE
AND HE FELT IT WAS MADE CLEAR TO THE GOVERNOR THAT WE DO HAVE A PROBLEM
WITH EXPENSES.
SCHEDULING OF PU LB IC HEARINGS _
COMMISSIONER LOY DISCUSSED THE CONTINUATION OF THE PUBLIC
HEARING ON THE REZONING REQUESTED BY EDWARD LEWIS, TRUSTEE, TO
OCTOBER 15TH AT 9:00 A.M., AND ASKED ABOUT CONTINUING THE OCTOBER STH
PUBLIC HEARING REQUESTED BY ED SCHLITT, TRUSTEE, FOR SIMILAR PROPERTY,
OVER TO OCTOBER 15TH AT 10:00 A.M.
IT WAS THE GENERAL FEELING THAT WE ARE GOING TO HAVE TO
COMPLETELY REDO THE LEWIS HEARING, AND THE ATTORNEY ALSO FELT THAT
IT WILL BE NECESSARY TO GO THROUGH THE WHOLE HEARING AGAIN. IT WAS
AGREED TO SET THE SCHLITT PUBLIC HEARING FOR 1:30 P.M. ON THE 15TH
OF OCTOBER.
SEP 2 41980 119
��� 4 4 fasE'699
SEP 2 41980 Boa ' 44 pAcE 700
COMMISSIONER LYONS ASKED IF IT WOULD BE OUT OF ORDER FOR
THE BOARD TO SET A HEARING TO REZONE THE R-2 PRESENTLY EXISTING ON THE
BEACH IN THE NORTH COUNTY AREA. HE NOTED THAT WHAT WE ARE TALKING
ABOUT ON THE PRESENT REQUESTED REZONING IS SMALL COMPARED TO THE OPEN
HAZARD WE HAVE RIGHT NOW WITH THE R-2 THAT SHOWS ON THE ZONING MAP.
ATTORNEY COLLINS SUGGESTED, IF THE BOARD IS INTERESTED IN
DOING THAT, THAT THEY SHOULD DIRECT THE PLANNING DEPARTMENT TO STUDY
THAT AREA AND COME BACK WITH A RECOMMENDATION. HE FELT WE WOULD
PROBABLY HAVE A LAWSUIT ON IT AND SHOULD HAVE THE PLANNING DEPARTMENT'S
INPUT.
COMMISSIONER WODTKE POINTED OUT THAT BASICALLY IS WHAT WE
ARE DOING WITH THE COMPREHENSIVE PLAN.
COMMISSIONER LYONS REITERATED THAT THAT EXISTING R-2 IS
A HOT SPOT AND POTENTIALLY A BIGGER PROBLEM THAN THE REZONING
DISCUSSED THIS MORNING. HE FELT MAKING THE DENSITIES ON THE NORTH
BEACH A FIRST ORDER OF BUSINESS WITH THE PLANNING DEPARTMENT MAY BE
ONE WAY TO BRING THIS TO A HEAD.
COMMISSIONER LOY NOTED THAT THE ZONING COMMISSION HAS
WORKED WITH THIS FOR MONTHS AND MONTHS AND ARE MUCH CLOSER TO THE
PROBLEM. SHE STATED THAT WITH EVERYTHING ELSE THEY HAVE IN FRONT
OF THEM, SHE WOULD NOT WANT TO DIRECT THEM TO DO ANYTHING ELSE AT
THIS TIME.
COMMISSIONER LYONS ASKED IF THE BOARD COULD GIVE A LITTLE
MORE THOUGHT TO THE IDEA THAT WE MIGHT HAVE TO ACCELERATE OUR CON-
SIDERATION OF THIS AREA TO KEEP US FROM HAVING A HIGHER DENSITY
THAN HE BELIEVED THE BOARD REALLY WANTS.
COMMISSIONER WODTKE AGREED THAT WE DONT WANT 15 UNITS AN
ACRE UP THERE, BUT STATED HE REALLY WOULD WANT TO KNOW WHAT WE ARE
GOING TO DO WITH THE ENTIRE NORTH BEACH AREA RATHER THAN JUST LOOK
AT THE R-2.
� � s
[Hams "I WOMMOMIM, I
RESOLUTION 80-89 AUTHORIZING A MINIMUM CHARGE OF $40,00
PER SEPTIC TANK PERMIT AND RESOLUTION 80-91 CORRECTING STREET NAMES
AND NUMBERS IN VAN BERGEN & HENDRY ADDITION TO ROSELAND SUBDIVISION,
ARE HEREBY MADE A PART OF THE MINUTES AS APPROVED AT THE REGULAR
MEETING OF SEPTEMBER 10, 1980,
121
BOOK 44' PAcE'lu"A1
SEP 2 41980
V SEP 2 41880 Doan 44PAGE 70 .
RESOLUTION NO. 80^89
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS
OF INDIAN RIVER COUNTY, FLORIDA,, that the Indian River'County
Health Unit of the Department of Health & Rehabilitative
Services is authorized to charge a minimum of Forty and. no/100
Dollars ($40.00) per septic tank permit issued by the Depart-
ment.
THIS RESOLUTION shall become effective as of the
10th day of September , 1980.
BOARD OF COUNTY COMMISSIONERS OF
INDIAN RIVER COUNTY, FLORIDA
Ofr
By OF
Wi laxG�eb�r, Jr ,
Chairma
(I;1'0
ATTEST:
Freda Wright, Clp�k
RESOLUTION NO. 80-91
WHEREAS, VAN BERGEN & HENDRY ADDITION TO ROSELAND,
a Subdivision filed with the Clerk of the Circuit Court in
Plat Book 3, page 39, Public Records of Indian River County,
Florida, contains, on the Plat, avenues numbers Two through
Five, and
WHEREAS, the above avenues located continguous to
Blocks 1, 2, 3, and 4 of the subdivision are not compatible
with Indian River County's grid system for street numbering,
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF
COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, that
Van Bergen & Hendry Addition To Roseland, a subdivision
recorded in Plat Book 3, page 39, Public Records of Indian
River County, Florida, is hereby designated with new street
names to conform with the county's overall grid and street
numbering system as follows:
Avenue Two is designated 77th Court.
Avenue Three is designated 77th Terrace.
Avenue Four is designated 77th Drive.
Avenue Five is designated 77th Way.
BE IT FURTHER RESOLVED that a copy of this Resolution
shall be mailed to each existing structure within the sub-
division, the Planning Department shall write an appropriate
cover letter to each homeowner, a copy of this Resolution shall
be recorded in the Public Records of Indian River County,
Florida, and a notation shall be made on the original Plat in
the Clerk of the Circuit Court of Indian River County's office
referencing the redesignation of avenue names.
BOARD OF COUNTY COMM SSIONERS OF
INDWCOT' , �'L I
By
Wert, Jr., a rman
ATTEST:
,�-g "i , u))� �aiv
Freda Wright, Clerk
Adopted September 10, 1980
IBoor 44' PACE 703
SEP 2 4 1981
r
SEP 2 41950
®o c. 44 , PACE ?44
THE SEVERAL BILLS AND ACCOUNTS AGAINST THE COUNTY, HAVING
BEEN AUDITED, WERE EXAMINED AND FOUND TO BE CORRECT, WERE APPROVED AND
WARRANTS ISSUED IN SETTLEMENT OF SAME AS FOLLOWS: TREASURY FUND
NOS. 67184 — 67572 INCLUSIVE. SUCH BILLS AND ACCOUNTS BEING ON FILE
IN THE OFFICE OF THE CLERK OF THE CIRCUIT COURT, THE WARRANTS SO
ISSUED FROM THE RESPECTIVE BONDS BEING LISTED IN THE SUPPLEMENTAL
MINUTE BOOK AS PROVIDED BY THE RULES OF THE LEGISLATIVE AUDITOR,
REFERENCE TO SUCH RECORD AND LIST SO RECORDED BEING MADE A PART OF
THESE MINUTES.
THERE BEING NO FURTHER BUSINESS, ON MOTION MADE, SECONDED
AND CARRIED, THE BOARD ADJOURNED AT 7:28 O'CLOCK P.M.
ATTEST:
J -b-4
CLER
124
(CHAIRMAN