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HomeMy WebLinkAbout9/2/1981i WEDNESDAY, SEPTEMBER 2, 1981 THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, MET IN REGULAR SESSION AT THE CITY HALL COUNCIL CHAMBERS, 1053 20TH PLACE, VERO BEACH, FLORIDA, ON WEDNESDAY, SEPTEMBER 2, 1981, AT 8:30 O'CLOCK A.M. PRESENT WERE PATRICK B. LYONS, CHAIRMAN; WILLIAM C. WODTKE, JR., VICE CHAIRMAN; DTCK BIRD; ALFRED GROVER FLETCHER; AND DON C. SCURLOCK, JR. ALSO PRESENT WERE DAVID L. GREENE, ASSISTANT COUNTY ADMINISTRATOR; L.S. "TOMMY" THOMAS, INTERGOVERNMENTAL COORDINATOR; GEORGE G. COLLINS, JR., ATTORNEY TO THE BOARD OF COUNTY COMMISSIONERS; .JEFFREY K. BARTON, FINANCE DIRECTOR; N EAL BIRD, BAILIFF; AND JANICE CALDWELL AND VIRGINIA HARGREAVES, DEPUTY CLERKS. THE CHAIRMAN CALLED THE MEETING TO ORDER. COMMISSIONER WODTKE LED THE PLEDGE OF ALLEGIANCE TO THE FLAG, AND REVEREND ROBERT DICKINSON, ASBURY UNITED METHODIST CHURCH, GAVE THE INVOCATION. ADDITIONS TO THE AGENDA _ THE CHAIRMAN ASKED IF THERE WERE ANY ADDITIONS TO THE AGENDA. FINANCE DIRECTOR BARTON REQUESTED ADDING AN ITEM REGARDING BUDGET FOR THE NORTH COUNTY FIRE DISTRICT, AS WELL AS THE SOUTH COUNTY FIRE DISTRICT. ATTORNEY COLLINS REQUESTED ADDING AN ITEM REGARDING THE STREET LIGHTING DISTRICT. CHAIRMAN LYONS REQUESTED ADDING AN ITEM REGARDING DATES FOR THE COMPREHENSIVE LAND USE PLAN. COMMISSIONER FLETCHER REQUESTED ADDING AN ITEM REGARDING STATE ROAD 512. ON--Mp_TION BY COMMISSIONER WODTKE, SECONDED BY COMMISSIONER FLETCHER, THE BOARD UNANIMOUSLY AGREED TO ADD THE ABOVE EMERGENCY ITEMS TO THE AGENDA, SEP 2 ¢. Box 47 PAcE 338 r SEP 2 191 ��..1 :- 0 F M I 1 Max 47 wf 339, THE CHAIRMAN ASKED IF THERE WERE ANY ADDITIONS OR CORRECTIONS TO THE MINUTES OF THE SPECIAL MEETING OF AUGUST 5, 1981, ON MOTION BY COMMISSIONER WODTKE, SECONDED BY COMMISSIONER SCURLOCK, THE BOARD UNANIMOUSLY APPROVED THE MINUTES OF THE SPECIAL MEETING OF AUGUST 5, 1981, AS WRITTEN. THE CHAIRMAN ASKED IF THERE WERE -ANY ADDITIONS OR CORRECTIONS TO THE MINUTES OF THE SPECIAL MEETING OF AUGUST 18, 1981, ON MOTION BY'COMMISSIONER WODTKE, SECONDED BY COMMISSIONER SCURLOCK, THE BOARD UNANIMOUSLY APPROVED THE MINUTES OF THE SPECIAL MEETING OF AUGUST 18, 1981, AS WRITTEN. CLERK TO THE Bo -AM ON MOTION BY COMMISSIONER I"IODTKE, SECONDED BY COMMISSIONER BIRD, THE BOARD UNANIMOUSLY APPROVED THE BUDGET AMENDMENT FOR PEBBLE BAY UTILITIES FROM RESERVE FOR CONTINGENCIES ACCOUNT TO THE VARIOUS LINE ITEMS, AS FOLLOWS: Account Title Engineering Serv. Other Prof. Serv. Telephone Other Comm. Sery Postage Electric Service Water & Sewer Serv. Outside Printing All Office Supplies Chemicals Uniforms & Clothing Institutional Suppl. Expendable Tools BCC Contingencies Account No. Increase Decrease 004-215-536-33.13 700 004-215-536-33.19 900 004-215-536-34.11 10 004-215-536-34.19 10 004-215-536-34.21 10 004-215-536-34.31 2,000 004-215-536-34.32 380 004-215-536-34.72 25 004-215-536-35.11 35 004-215-536-35.23 50 004-215-536-35.24 15 004-215-536-35.25 90 004-215-536-35.26 100 004-199-513-99.91 4,325 ON MOTION BY COMMISSIONER WODTKE, SECONDED BY COMMISSIONER BIRD, THE BOARD UNANIMOUSLY APPROVED THE BUDGET AMENDMENT FOR NORTH COUNTY UTILITIES FROM RESERVE FOR CONTINGENCIES ACCOUNT TO THE VARIOUS LINE ITEMS, AS FOLLOWS: r Account Title Telephone Other Conr=ication Postage Electric Services Maint.- Office Equip. Maint.-Strict except Buildings Outside Printing Purchased Water Uniforms & Clothing Institutional Suppl. Expendable Tools Bad Debt Water/Sam7er 30C Contingencies Account No. Increase Decrease 461-218-536-34.11 125 461-218-536-34.19 200 461-218-536-34.21 350 461-218-536-34.31 3,500 461-218-536-34.63 200 461-218-536-34.66 130 461-218-536-34.72 612 461-218-536-34.95 12,100 461-218-536-35.24 200 461-218-536-35.25 50 461-218-536-35.26 200 461-218-536-36.51 2,000 461-199-531-99.91 19,667 ON MOTION BY COMMISSIONER WODTKE, SECONDED BY COMMISSIONER BIRD, THE BOARD UNANIMOUSLY APPROVED BUDGET ACCOUNT AMENDMENT NO, 2, REQUESTED BY THE SHERIFFS DEPARTMENT, AS FOLLOWS: SEP 2 1981 .47 PAGE 340 3 INDIAN _RIVER _ Sheriffs Department BUDGET ACCOUNT AMENDMENT DATE REQUESTED COUNTY AMEND #2 1980-81 AUGUST 26, 1981 No.: - ,.. FY:-------- - TO:,_..INDIAN RIVER COUNTY I hereby request approval for the amendment of the Sheriff's Department budget as set forth below: Board of County Commissioners Q:: �__N (Q _-- _-_ ..Sheriff TOTAL BUDGET Original Budget or Last Amended FY 1980_81 Amendments Requested $ -----29A_920.00 00----1- - $ ----- 1 502 837.._00___. 294,787.00 668,616.00 - 500.00 ----141, 820.. 00 7,500.00 + 500.00 0.00 $ 2,645,480.00 � TI s iso acknowledg receipt by the Board of County Commissioners. C".7- ---- Dat . 9 -2 -81- 113 - Signature ------ - LLJ W Title. __ __.__ Cha i rman---_.-- - FORM 76-7 4 Budget Including Anrend- ments Reaues?-2d 29,920.00 1,502,837.00- 294,787.00 668,116.00 141,820.00 8,000.00 0.00 2,645,480.00 Th�. to certify that this budget account amendment has been (` Appropve Date mature I 4 ` � Title. 1 i Budget Accounts 411 SALARY OF SHERIFF 412 SALARIES OF DEPUTIES AND ASSISTANTS 42 MATCHING FUNDS. SOCIAL SECURITY, 170 �, .yr RETIREMENT, &OTHER BENEFITS a> 43;4 EXPENSES OTHER THAN SALARIES z40 r.0 CrCZEc 0¢ 0 >4- LLo?-O= 45 EQUIPMENT LL u � PG- T 4 46 INVESTIGATIONS 47 CONTINGENCIES TOTAL BUDGET Original Budget or Last Amended FY 1980_81 Amendments Requested $ -----29A_920.00 00----1- - $ ----- 1 502 837.._00___. 294,787.00 668,616.00 - 500.00 ----141, 820.. 00 7,500.00 + 500.00 0.00 $ 2,645,480.00 � TI s iso acknowledg receipt by the Board of County Commissioners. C".7- ---- Dat . 9 -2 -81- 113 - Signature ------ - LLJ W Title. __ __.__ Cha i rman---_.-- - FORM 76-7 4 Budget Including Anrend- ments Reaues?-2d 29,920.00 1,502,837.00- 294,787.00 668,116.00 141,820.00 8,000.00 0.00 2,645,480.00 Th�. to certify that this budget account amendment has been (` Appropve Date mature I 4 ` � Title. 1 i THE FOLLOWING REPORT WAS RECEIVED AND PLACED ON FILE IN THE OFFICE OF THE CLERK: REPORT OF .JUVENILES IN JAIL - JULY, 1981 CONSENT AGENDA COMMISSIONER FLETCHER REQUESTED THAT ITEM 6B, REGARDING THE VERO SHORES DAYBEACONS, BE REMOVED FROM THE CONSENT AGENDA. RELEASE OF EASEMENT - REQUESTED BY MARY ANN WARREN ON MOTION BY COMMISSIONER WODTKE, SECONDED BY COMMISSIONER BIRD, THE BOARD UNANIMOUSLY ADOPTED RESOLUTION No. 81-60 APPROVING RELEASE OF EASEMENT BETWEEN LOTS 28 AND 29, BLOCK 1, KINGS MUSIC LAND SUBDIVISION, AS REQUESTED BY MARY ANN WARREN. S E P 2 1981 B 4 PAGE X42 SEP 2 1981 BOX 47 PnA43, RESOLUTION NO. 81-60 WHEREAS, the Board of County Commissioners of Indian River County, Florida, have been requested to release the side lot line easements lying between Lots 28 and 29, Block 1, Kings Music Land Subdivision, according to the Plat of same recorded in Plat Book 6, Page 17, of the Public Records of Indian River County, Florida; and WHEREAS, said lot line easements were dedicated on the Plat of Kings Music Land for public utility purposes; and WHEREAS, the request for such release of easement has been submitted in proper form; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, that the following lot line easements in Kings Music Land shall be released, abandoned and vacated as follows: Those side lot easements lying between Lots 28 and 29, Block 1, according to the Plat of the same filed in the Office of the Clerk of the Circuit Court of Indian River County, Florida, in Plat Book 6, Page 17. BE IT FURTHER RESOLVED that the Chairman of the Board of County Commissioners and the Clerk of the Circuit Court be and they hereby are authorized and directed to execute a release of said lot line easements here- inabove referred to in form proper for recording and placing in the Public Records of Indian River County, Florida. This 2nd day of Attest: Freda Wright, Cle k September , 1981. BOARD OF COUNTY COMMISSIONERS OF INDIAN,nVER COUNTY, FLORIDA atrick B. man RELEASE OF EASEI'IENT This Release of Easement, executed this 2nd day of September_, 1981, by the BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, a political subdivision of the State of Florida, first party; Mary Ann Warren, whose mailing address is P. 0. Box 493, Wabasso, Indian River County, Florida, second party: WITNESSETH: That the said party of the first part for and in consideration of the sum of One Dollar ($1.00) and other good and valuable consideration in hand paid by the said second party, does hereby remise, release, abandon, and quit claim unto the said second party forever, all the right, title, interest, claim and demand which the said first party has in and to the following described easement, lying on land situated in the County of Indian River County, State of Florida, to -wit: Those side lot easements lying between Lots 28 and 29, Block 1, Kings Music Land, a subdivision as recorded in Plat Book 6, Page 17, public records of Indian River County, Florida. TO HAVE AND TO HOLD the same with all and singular the appurtenances thereunto belonging or in anywise appertaining and all estate, right, title, interest, equity and claim whatsoever of the said first party either in law or equity to the only proper use, benefit and behoof of the said second party forever. IN WITNESS WHEREOF, the said first party has signed and sealed these presents by the parties so authorized by the law, and the day and year first above written. Signed, sealed and delivered in the presence of: 12,13 rJA BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA By: Atte SEP 2 1 ►. 9� 1 800A 7 PA 344 r SEP 2 1981 STATE OF FLORIDA COUNTY OF INDIAN RIVER &tl� ' 7 NrA45 I HEREBY CERTIFY that on this day before me an officer duly authorized in the State and County aforesaid to take acknowledgements personally appeared, PATRICK B. LYONS, as Chairman of the Board of County Commissioners of Indian River County, a political subdivision of the State of Florida, and FREDA WRIGHT, as Clerk of -the Circuit Court, to me known to be the persons duly authorized by said County to execute the foregoing instrument and they acknowledged before me that they executed the same for and on behalf of the said political subdivision. WITNESS by hand and seal in the County and State last aforesaid tris''{ day of 1981. (Notary Seal) Notary Pu i c, S e of Flom da a L e My commission a res: NOTARY PUBUC STAT& OF ROMA AT I031: MY COMMI; ,IC:N EXPIM JULY 6 1982 CONMD THRU GEW-R '.L INS. MOCR1.A I TIS M THE BOARD REVIEWED THE FOLLOWING MEMORANDUM: TO: The Honorable Members of the Board of County Commissioners FROM: Neil A. Nelson, County Administrator DESCRIPTION AND CONDITIONS DATE: August 26, 1981 FILE: SUBJECT: Vero Shores Daybeacons REFERENCES: Advertisement for Bids to Construct the above subject project resulted in no bids being submitted. All contractors that were notified claim they are either too busy or they want to test the area far rock prior to bidding. Florida Marine Construction,Bil:l Gardner, owner, has indicated that he would like to do the work, however, he could not test the area prior to the original bid date, which was extended for two weeks (6 weeks to bid in all). ALTERNATIVES AND ANALYSIS Two alternatives are presented: 1) Authorize the County Engineer to negotiate with Florida Marine Construction and attempt to get the work done at a cost not to exceed the $7,150. amount received under the Florida Boating Improvement Fund. 2) Readvertise and try to solicite bids. RECOMMENDATIONS AND FUNDING Since the County has already formally advertised six weeks for bids to construct this small project and no bids were received it is unlikely that we will be successful by readvertising. it is therefore recommended that the County be authorized to negotiate with contractors at a not to exceed cost of $7.150. Funding to come from the Florida Boating Improvement Fund. COMMISSIONER FLETCHER STATED THAT HE HAD A CONFLICT OF INTEREST WITH THIS ITEM ON THE CONSENT AGENDA. ATTORNEY COLLINS ADVISED HIM TO DECLARE THE CONFLICT AND THEN VOTE, OR IF HE FEELS UNCOMFORTABLE, HE SHOULD LEAVE THE ROOM. HE CONTINUED THAT COMMISSIONER FLETCHER COULD NOT STAY IN THE ROOM AND NOT VOTE. EP 2 1991 BDOK PAGE 346 9 1981 Boar PAGE SEP 2 347 COMMISSIONER FLETCHER STATED THAT HE WAS NOT LEAVING THE ROOM. HE DID NOT AGREE WITH THE INTERNAL POLICY OF LEAVING THE ROOM. DISCUSSION FOLLOWED. ATTORNEY COLLINS STATED HE WAS NOT SURE THERE WAS A CONFLICT. HE ADDED THAT THE STATUTES STATED HE SHOULD VOTE. CHAIRMAN LYONS EXPLAINED THAT THE BOARD WOULD EXPECT COMMIS- SIONER FLETCHER TO FOLLOW THE POLICY OF THE BOARD UNLESS HE WOULD GET THREE VOTES TO CHANGE THE POLICY. EVEN THOUGH HE DISAGREED, AND AS LONG AS THE POLICY WAS PUT TOGETHER BY THE MAJORITY OF THE BOARD, IT WAS INCUMBENT UPON HIM TO FOLLOW THE RULES OF THE BOARD. MOTION WAS MADE BY COMMISSIONER SCURLOCK, SECONDED BY COMMIS- SIONER WODTKE, TO APPROVE THE RECOMMENDATIONS MADE BY THE COUNTY ADMINISTRATOR REGARDING THE VERO SHORES DAYBEACONS. COMMISSIONER FLETCHER ADVISED THAT HE HAD BEEN ASKED BY THE PREVIOUS COMMISSIONERS TO BID AS A MARINE CONTRACTOR. HE THEN INQUIRED IF ANY OTHER SECONDARY PROJECTS WERE ANTICIPATED, USING THE MONEY FROM THE FLORIDA BOATING IMPROVEMENT FUND. INTERGOVERNMENTAL COORDINATOR THOMAS COMMENTED THAT ONE PROJECT WAS UNDER CONSIDERATION AT ROUND ISLAND PARK, BUT IT WOULD NOT DEPLETE THE FUNDS. HE ADDED THAT $20,000 WOULD BE MADE AVAILABLE FOR MACWILLIAMS PARK. MR. THOMAS ADVISED THAT THERE WAS $40,000 IN THE FUND, AND EACH YEAR $12,000 TO $14,000 WAS GENERATED INTO THIS PARTICULAR FUND THE CHAIRMAN CALLED FOR THE QUESTION. IT WAS VOTED ON AND CARRIED WITH A VOTE OF 4 TO 1, WITH COMMISSIONER FLETCHER VOTING IN OPPOSITION. .TAIL IMPROVEMENTS THE BOARD NEXT DISCUSSED THE FOLLOWING MEMORANDUM REGARDING JAIL IMPROVEMENTS: August 21, 1981 TO: Commissioner A. Grover Fletcher Commissioner William C. Wodtke, Jr. Commissioner Don C. Scurlock, Jr. Commissioner Dick Bird,y,."l- FROM: Patrick B. Ly s -Chairman RE: JAIL You have all received a copy of 111r. Davis' report on our visit to Tallahassee in connection with the jail improvements. I want to emphasize three things. 1. The Department of Corrections' attitude has not changed because we have'a new Sheriff. It has changed because the Department is being sued as the result of not enforcing the irregularities reported in past inspections. 2. They are going to insist that we meet minimum housing and manning standards. 3. They will not support us if we don't meet the minimum standards and we could find ourselves subject to Federal standards, which are much more onerous. Mr. Folsom tried to impress on us -the importance of a record of diligence in improving the jail.' One of the things which he repeatedly referred to as a requirement was a Resolution from the County Commission indicating that they plan to build a jail within the next 5 years. I am asking that such a Resolution be added to the agenda of the next regular meeting. Mr. Folsom also indicated that it was as important to have the re- quired minimum manning as it was to have the proper structure for a jail. Accordingly, I am recommending that the Sheriff add the money necessary for the required manning to his budget (something on the order of $100,000) in addition to the approximately $150,000 that will be required to upgrade the jail. A BRIEF DISCUSSION ENSUED. ON MOTION BY COMMISSIONER SCURLOCK, SECONDED BY COMMIS- SIONER FLETCHER, THE BOARD UNANIMOUSLY AUTHORIZED THE COUNTY ATTORNEY TO PREPARE AN APPROPRIATE RESOLUTION AND BRING IT BACK TO THE BOARD FOR THEIR REVIEW. RENOVATIONS TO THE INDIAN RIVER COUNTY JAIL THE BOARD NEXT DISCUSSED THE FOLLOWING MEMORANDUM FROM THE COUNTY ADMINISTRATOR: SEP 2 1981 11 BOOM 4 7 PAGE 34'8 FF'_©o 47PAGE-3492 191 TO: The Honorable Members of the Board of County Commissioners DATE: August 24, 1981 FILE: SUBJECT: Renovations to the Indian River County Jail FROM: Neil A. Nelson, REFERENCES: County Administrator DESCRIPTION AND CONDITIONS By mandate from the U.S. District Court and the Florida Department of Corrections, the County is required to perform immediate improvements to the existing jail facility on 17th Avenue. Inspection by the Florida Department of Corrections and the State Fire Marshall have produced a list of architect- ural items that are typical of a specialized facility. The County has about 180 days to complete the renovation. ALTERNATIVES AND ANALYSIS Whereas the County has already received two (2) bids for a portion of the work from local contractors, it is felt by the County Engineering Division that the scope of work has not been well defined. The low bidder, Nitro Con- struction, has not performed much work in the County and no favorable re- commendations have been received. Furthermore, the bids were received prior to the State Fire Marshall inspection. The alternatives necessary to design an acceptable renovation project at least cost to the County include: Alternative No. 1 Utilize the services of a local architect on a part-time basis to assist the County Engineer in preparing new bidding documents and plans for the improvements. It is felt that this can be done for under $5000. so that the County does not have to advertize for such an architect. Mr. David Robifson, a local Architect, has expressed his desire to cooperate on this basis and be paid on an hourly basis. Alternative No. 2 Proceed to advertize for an architect to complete the renovation plans and documents. RECOMMENDATIONS AND FUNDING It is recommended that Alternative No. 1, whereby the County consult part- time with David Robirfson, local Architect, to assist the County Engineer in preparing the plans and specifications for the renovation be approved. Funding for architectural services to be from Account No. 001 906 523 6639. COMMISSIONER SCURLOCK QUESTIONED NOT HAVING MORE THAN ONE ARCHITECT FROM WHICH TO CHOOSE. ASSISTANT ADMINISTRATOR DAVID GREENE EXPLAINED THAT THEY WANTED TO PROCEED QUICKLY WITH THE PROJECT AND HAVE FLEXIBILITY IN WORKING WITH THE ARCHITECT. ATTORNEY COLLINS ADDED THAT AS LONG AS THE CONTRACT FOR THE ARCHITECT'S SERVICES WERE UNDER $5,000, ADVERTISEMENT WAS NOT REQUIRED. HE THEN EXPLAINED THE PROFESSIONAL NEGOTIATION ACT. COMMISSIONER SCURLOCK SUGGESTED SENDING A LETTER TO THE LOCAL ARCHITECTS INFORMING THEM THAT THE JOB WAS AVAILABLE, GIVING THEM A CHANCE TO BID ON IT. ASSISTANT ADMINISTRATOR GREENE INTERJECTED THAT THE ARCHITECT WOULD BE ON A ° CALL " BASIS TO WORK WITH THE COUNTY STAFF, ON MOTION BY COMMISSIONER.SCURLOCK, SECONDED BY COMMISSIONER BIRD, THE BOARD UNANIMOUSLY AUTHORIZED THE STAFF TO CONTACT LOCAL ARCHITECTS AND MAKE A SELECTION,*IN AN AMOUNT NOT TO EXCEED $5,000, FUNDED FROM ACCOUNT N0. 001-906-523-6639, TO ASSIST IN PREPARING PLANS AND SPECIFICATIONS FOR THE COUNTY .JAIL RENOVATION. CHAIRMAN- LYONS LED THE DISCUSSION REGARDING FUTURE MEETINGS OF THE LAND USE PLAN. IN ORDER TO GET THE MAXIMUM INPUT FROM THE INTERESTED CITIZENS, IT WAS FELT ADDITIONAL COMMENTS SHOULD BE ACCEPTED FROM THOSE WHO HAVE NOT HAD A CHANCE TO SPEAK. MOTION WAS MADE BY COMMISSIONER SCURLOCK, SECONDED BY COMMISSIONER FLETCHER, THAT THE BOARD WILL ENTERTAIN ADDITIONAL COMMENTS FROM THE PUBLIC AT THE FUTURE COMPREHENSIVE LAND USE PLAN HEARINGS. --'` CHAIRMAN LYONS SUGGESTED THAT AFTER ALL THE PUBLIC INPUT IS HEARD, THE COUNTY COULD BE DIVIDED INTO THIRDS AND A SPECIAL MEETING COULD BE SET UP TO CONSIDER THE SPECIFICS IN THAT PARTICULAR AREA OF THE COUNTY. MORE DISCUSSION FOLLOWED ALONG THOSE LINES. SECS 2 1991 som. 47 pAcE 350 13 SEP 2 1981 BSD47 PnE -151 THE CHAIRMAN CALLED FOR THE QUESTION. IT WAS VOTED ON AND CARRIED UNANIMOUSLY. WATER CONSERVATION - AD HOC COMMITTEE CHAIRMAN LYONS ASKED THAT THIS ITEM BE WITHDRAWN AND PUT ON THE AGENDA FOR THE NEXT MEETING. HIGHLAND MOTEL - HAZARDOUS STRUCTURE ATTORNEY COLLINS BRIEFLY REVIEWED WITH THE BOARD THE MATTER OF THE HIGHLAND MOTEL, OWNED BY DR. FENNER, AT THE JULY 1, 1981 MEETING, DR. FENNER AND HIS ATTORNEY, ANDREW GRAHAM, REQUESTED HAVING 60 DAYS TO OBTAIN A LOAN COMMITMENT FROM THE SMALL BUSINESS ASSOCIATION IN ORDER TO TEAR DOWN THE MOTEL AND THEREFORE, STOP THE LITIGATION PROCESS. ALSO, IF NOTHING COULD BE WORKED OUT WITH -SBA, THE LAWSUIT WOULD NOT BE SETTLED, ATTORNEY COLLINS EXPLAINED. HE CONTINUED THAT HE HAS WRITTEN TO ATTORNEY GRAHAM AND CALLED HIM TWICE BUT HAS NOT HAD A REPLY - HE FELT THE POSTURE OF THE COUNTY WOULD BE TO ENTER THE LITIGATION AND RECOMMENDED THE BOARD PROCEED AT ONCE. ATTORNEY COLLINS STATED THAT HE WOULD NOT RECOMMEND DEMOLITION OF THE MOTEL UNTIL AFTER THE LITIGATION. COMMISSIONER BIRD EXPRESSED HIS ANNOYANCE - HE FELT DR. FENNER AND HIS ATTORNEY SLAPPED THE BOARD IN THE FACE BY NOT RESPONDING IN THIS MATTER. COMMISSIONER SCURLOCK AGREED THAT THE BOARD DID SPEND A LONG TIME TRYING TO WORK SOMETHING OUT FOR DR. FENNER. WILLIAM KOOLAGE, INTERESTED CITIZEN, EXPRESSED CONCERN AT THE DELAY IN THE PROCESS OF DEMOLITION OF HAZARDOUS STRUCTURES, AND ENCOURAGED THE ADMINISTRATOR TO SET UP A NEW PROCEDURE WHICH WOULD INCLUDE A TIME BUDGET. COMMISSIONER FLETCHER EXPRESSED CONCERN TO THE HAZARDOUS STRUCTURES THAT OFFEND THE SAFETY, WELFARE AND HEALTH OF THE NEIGHBORS - HE DID NOT AGREE WITH THOSE THAT MERELY HAVE EYE OFFENSE. ON MOTION BY COMMISSIONER SCURLOCK, SECONDED BY COMMIS- SIONER WODTKE, THE BOARD UNANIMOUSLY AGREED TO PROCEED WITH THE COUNTY ATTORNEYS SUGGESTION OF ENTERING INTO LITIGATION WITH DR. FENNER. DISCUSSION OF VACANT LOT CLEARANCE ORDINANCE COMMISSIONER FLETCHER REVIEWED THE ORDINANCE AND NOTED THAT THERE WAS NO PROVISION FOR AN APPEAL SITUATION. HE'�SUGCESTED."THAT THE ARTICLE BE REMOVED AS A LAW, OR UPDATE IT IN SUCH A WAY THAT THERE WOULD BE SOME CONSIDERATION FOR PEOPLE WHO LIKE A NON -CLEARED LOT. LENGTHY DISCUSSION ENSUED. THE BOARD FELT THIS ORDINANCE WAS NEEDED BUT SPECIFIC AMENDMENTS SHOULD BE INCORPORATED TO ALLOW FOR APPEALS AND TO PREVENT VACANT LOTS TO BE USED FOR JUNK CARS, ETC. ASSISTANT ADMINISTRATOR GREENE STATED THAT STAFF WOULD BE ASSIGNED TO WORK ON THIS ORDINANCE AND COME BACK TO THE BOARD WITH A RECOMMENDATION. ADMINISTRATOR NELSON ARRIVED AT THE MEETING AT 10:00 01CLOCK A.M. 11 MOBILE HOME AD HOC COMMITTEE REPORT JOHN E. SULLIVAN PRESENTED THE MOBILE HOME AD HOC COMMITTEE REPORT AS FOLLOWS: t) t:9 indlan :river l;0'.inLy j.-, iiss �n3rs From: rhe "Iryiian Riv�ir �;o,ntf ,1oblie &-ix.a yC;_7O ­ 0.1,r:iLL99" rho Ad doc Committee Was establ is.` q9i b': tll -0; :^issiJn9rby virt_'o Of .iP,solution Number 80-138 on ,;anliary .�,%, 1;4Ji. i:,J nI :lOC %-•O?1,T,1 C=AA i:3S to "!t1©�3t Key and discuss common problems that OXist monile ho -i-3 sari: resinrents and owners arvi provide a public foram for public-articivition." .rho asolution raquired a preliminary raaort to the arid, after ina:t :'rom the miss loners shall file a final re Dort aftHr a 1tom'1tl::a'_-_r dissolve. 15 B©ot 47 PACE352 SEP 2 1991 tool 47 pAu 353 rhe Ad Hoc Committee was establishe:i in or --a- to fa^ilitate imorovad relation- ships between mobile home rosi,:ents ana-nooiie nope nark owners-, aha to improve unsafa or deteriorated conditions within motile :no -7e narks." The Committee feels that it has fulfilled its ot)ligation for this "Preliminary report" and presents the attached suggest -id ordinance for your review. The attaches Index and. Exhibits are essentia i to t -,.is rap -)rt. N D E X - E X H I B I T S EXHIBIT "A" RESOLUTION No. 90 — 138 "B" PROPOSED ORDINANCE "C" TOUR OF MOBILE HOMES - PRESS RELEASE "13" ALLEGED RENT INCREASES BY PARK AND PERCENT "E" C.P.I. (CONSUMER PRICE INDEX SPEECH BY WALTER H. CROSBY) "FI' C.P-I. News RELEASE BY U. S. DEPARTMENT OF LABOR - ITEMS USED It G't C.P.I. ORIGIN - FMO News APRIL 1981 "H" PUBLISHER'S ALLEY - RENTAL HOUSING DILEMMA (SHORTAGE) "I" UNCONSCIONABLE RENT INCREASES - FMO News FEBRUARY 1991 "J" REVENUE DISTRIBUTION 1980 - MOBILE HOME TAGS (FMO NEwS) 11KII MISCELLANEOUS News ITEMS - FMO News MARCH 1981 "L" LETTER OF INVITATION To FLORIDA MANUFACTURED HOUSING ASSN. MEMBERS "M" INDUSTRY REGULATIONS "Nei STATE OF FLORIDA CHAPTER 93, PART 111 SEC -(83.754) - RENTS 11011 FMO News - HOME OwNERIS INVESTMENT rip" RENT CONTROL LEGISLATION - LEGAL RESEARCH IFQ1f ARBITRATION IN AN ORDINANCE - LEGAL RESEARCH The Committee held a c:.a-tocjr inviting input fro: -,i anyone ;as4 rin7 to ..o -3a i::q art o- :ante was stand i:: ;- room only as many mobilo hone o:; :a r, -:' -,� t;; :?lr ,::eir comolsints. *;o owners or managers spoke, ara It ::n.�/1�:1 1 i : riv ware 1n attonJanze• .':i•3 com— plaints VOiC@d COYerl3d many areas ';. ,,or i0lRA ] 1V1.^.', a5 follows: Lot hent Increases; alleg,)d to ce :no.on,;.ionani A. This was the :ROtit ,01: 131,. �.. l p'St DTOD19!II. i S©@ eX libi 5 "11" r ,IFS and IIGII) i Park Maintenance: alleged Lac,: of �roz:3r upkeen of the parks. Tn1S ';a5 t:2U second most cons'laine ar;;t oro�lem. Leases:allegad unilateral, u: fair, anti a %rIUr4;3* LY o. inconsistent terns S a:1d rent amounts, rater Problems: Lack of ,uali :fir and -euantity. foo many interr i:)tions of Hater flow, Restrictions of use �noL cue to drouT ,t} allegedly due to lack of proper capacity to serve the park, Mostly resulting from inadequate pumoin- fac4—,ity. Sewage Problems: Mostly the complaints were tha res -lit of treatment plant stench. Many other problems of conc5rn .-:ere voiced ,�; the hose owners by voice at this meeting, by letters to t;:e moo.: nittea, anci by telephone to tha : *-a-_r:ran and other committee members. So-ne of t:-,aso 4Pre: no rel4dent mana.;er to contact with a problem, particularly is an emGrg9ncy arose; alleged or feared reprisals for voicing complaints or for not fcllowi g the dic-ates of management; failure to fulfill promises by the mara�ement sup- as r(—questing tenants t0 vacate tCe:.r property from a storage compound; lac;: o: Dark security; and many more. fho people were pleading for help. The Committee also held anoter ;:eetir.; specifically for owners/ooarators as none appeared at the firnt. -. '.~wo people spoke, one an atto:n@y rep- resenting Florida Manufactured ::owing association and a corporate executive of Aristek Corp. (owner of Lakewood 'Jiila.-e}. 'fhs Association represents ellery phase of the mobile home industry ircludin?, manufacture of the ::^..mos, trades- people, sales peooln, etc. (Seg The concerns of park owners anti onorazors or t"eir representatives related to industry regulations and ren- control. Regulations of industries have teQn brought upon t:,emsalves for the protect- ion and benefit of the const -,mar (:lee SEP 2 199117 �� 4.t PAGE�354 SEP 2 7991 47 iut-155, The Committee alsn Rage a tour of 1: ^C:.a :17t? ,s..{� f ron .3O}klst4-a:, to South U.S. Aoute One. Those r',ij`Y i woo "an -,-i ...nail a i-:� in total between 3500 and 4G00 '.comes. :harr- arti :::;rn;:;.�.1 ,h1, 67 r -arks in Indian river County with an ustima ted total of 600:, to all mobile homes in organized parks ant! ctni)ir`; .;^a'.tt3roa the !�o:lnt,,). the Committee passed by many hones not In "or,-,anizod" narks. fneV were In clusters of 3 or 4 8 or 10, � ' . ingie.; . � r d , a.rii.t man,. '"' � Cl:f' t1:e 1:.1R?.^.wa�J5 alai ways. 9ome of the parks toured were wit :ir, tho sero Beach Gity Limits. During the tour the Committee saw t;.e best, the worst, and eve: jtning in between relative to both the homes and the narks (Sae Exhibit "C") Despite the poor condition of appearance of many o; the hones, we nust re- member that "a man's home is his castle" anal in nany instances that is what he can afford. In addition to the above mentione "statistics" ars- the followin:; estimates: Approximately 25% of the Indian "iver county nboulation live in ::obits domes which equals about 15,000 neocle. In a4�di;.ion, Villa -•e Green is co::- structing about 1400 homes, an& to potential acditional r_omes for Laicewcod Village, and the land zoned and under litigation, is about another 1300 hones. Also, Heritage Village is continuing its installation: of homes. This brings the potential mobile homes total ir. t.:e '.:ounty wit in the next decade to approx- imately 10,000. 'The population increase would be between 1.8 and 2..2 persons per home. 'the majority of the occu;aIILS Will be retirees seeking the warm climate of Florida. These retirees and mobile home owners bring; into the Florida economy hundreds of millions of dollars. Indian river Count%, gets a great share of this income and will continue to get it as long as the mobile home living in the County remains a healthy, trouble-free envirnn,^Jent. :retirees and tourism is one of the three industries that make uo tn:n 11.;coromic lase" of the county. 2.ie County has the responsibility to protect and safeTuard anis valuable asset, from erosion by whatever means necessary. f -is incl,_�3es tho police power of ma.cing and enforcing ordinances. Chapter 83 Para; III has been included in tho attached ordinance. This Florida State Statute known as "Florida t;obile :ioma landlord and fenant Act" contains a section numbered 83.754 "Unco:±;cinra',`le lot rental a reements". (rade exhibit "N"). The Corraittee feels trat wnen t i.s law is enforced, it =I. M would suffice in lieu of s ,...-est_...- a root- (-nn—ni nom; • an ­+ present oroblem na3 oeen, .ari.?:Cr Fs ;9rSOfl, Or c-rOlp to ,eAC G'n_ f orcement and to get the courts Lo c art fv ir:,i stop banterin:; arc,:-.: te; itiologies or words, "hey defoat rurr.o::A ,ar: r,tent of tno law. It would be a tremendous tris to Lire;Ka!,e Ljra,naaces for the Proper control over the various €;raocs of Pars. Tiin_miLT star! 2ar:'s of hoalthfi'1 at,;.. oeace:ul living in Mobile Home Parks can and s nou i.c 013 set up in mon inv and ?tan.^.ir.,� Codes and Ordinances. Because most Darks are develo.)c-d ir. sts�;os over a r;•oriod of years, proper ongoing inscections over tholife of a nark shouted e set .io in the code. The Ad 'Hoc Committee has liste-ped to tenants ::itn legitimate complaints who have been told to move out if they don't like tho „ark. Ogler tenants have told us they are afraid to come forward for fear of reorisal an,-; for fear of be; -- asked to move; with them know'..!," t(iat It would be f nanclally LraD,- l@ frr them to find another place for tne_r mobile hone. rhe present day "mobile Home" is no l.rnt.er m,;bile. ,them tre 'home is assenbla:i on the rented lot, usually a raised screened -in porch, an al;.;min.i"n carport and stied, a concrete driveway, waDwav anc: stens are added at the site, 1lo restore mobility and reassemble the home at another location would Cause a sere re har%7's c; estimated costs go as high as ;cCOO Thus, mobile home ttinants do not tray occupya meaning£ ul r.e:;otiati ng position in relation to mobile hole par.< owners as to proper Dark r; -,les and regulations; park maintenance stan:.'a:rds and the a Dropriata terns to :.e include; in leases to be offered to the tenant. At present the laws of the State of iaorida only regiiire that a lease be offe2-.d to mobile home park owners. rte find that t .ese leases are drafted solely by the park owners who in several instances have inserted objectionable clauses in the leases. There are some parks whore tenants nave refused to sign leases. rhe mobile home park tenants occupy a unique position as it pertains to the security of their inves trient in the motile ,,nit. in no of er type of housin:; does the tenant have as significant an investment as does the mobile home tenant and in no other type of housing is that investment so subJect to being lost or materially damhged due to the unilateral decision of a land lord. Present state statutes Rive the mobile hort►e tenant but basic r,-ni^,al safeguards. +fie members of the Indian River County Fo'bile Home Ad -Hoc Committee find tat it is necessary for the Cojnty-ornnissicn to oxArrisA their lyrislative Mower for SES 2 1981 wax 'FATH 56 1� SEP 2 1981 Boli 47fALE 35 7 the safety and welfare of t^e C,,_nt.•.t bs_eause o: tha :ni ce position cf r.onile home rkzrk tenants and therefore reco^r-:en :;e crw% ion of a mobile nomo park advison, board which snail havo the tl'it A; anr as hrtr,�lnaftpr set forth. The Committee furtner recc:yi'nor0s, clue to fact, ti:at h,:n irec:s of mobile homes are located wit in the ,ierc :?eac .:it;,r limits; that tho County Jomniss- ioners suggest to the City Co.)ncil cf 'hero Enach t::at it nays the samf; or_iinance. This of course is predicated on tfti asnuunption o: an oriinanrn adoption by the oLnty. This report has been approved an' accepted by the Indian diver County Mobile Home Ad -Hoc Committees whose signatures appear below; Respectfully submitted on this date Cha irrra r Vice -Cha i rm. an :.secretary Y- `7 1 . `` r1 ifozoar r� Me:nber !-Member JVC E �c�c. ✓h!ll�.V -il'o 7 � � ,{ J / 1 (nom ,�) �^• 1" t S c' +� i 10, C) e r •, / 1'�' i�.� I C.I b✓I .' k6 / l' e .J e 4t HE THEN REVIEWED THE PROPOSED ORDINANCE. CHAIRMAN LYONS THANKED MR. SULLIVAN AND HIS COMMITTEE FOR ALL THE WORK THEY DID IN COMPILING THE REPORT. HE CONTINUED THAT THE NEXT STEP WOULD BE TO DIGEST ALL THE INFORMATION AND DISCUSS IT WITH THE MEMBERS OF THE BOARD. THE CHAIRMAN STATED HE WAS BOTHERED THAT MOBILE HOME OWNERS ARE ALL SO CAPTIVE AND TIED DOWN TO THE PURCHASE OF MOBILE HOMES BY RULES SET BY THE OWNERS OF THE PARKS - IT SEEMED BASICALLY WRONG. HE THEN INQUIRED IF THEIR COMMITTEE RECEIVED ASSISTANCE FROM THE STATE ATTORNEYS OFFICE. A SPOKESMAN FROM THE AD HOC COMMITTEE ADVISED THAT JOHN POWER OF THE STATE ATTORNEY'S OFFICE DID OFFER HIS ASSISTANCE BY LETTER AND ADVISED THERE WAS A QUESTION AS TO WHETHER HIS OFFICE COULD HANDLE IT SINCE THIS WAS A CIVIL MATTER. 2 THE BOARD DISCUSSED SECTION 5 - DUTIES OF THE BOARD. IN SECTION 5.01(C), IT WAS SUGGESTED THE WORDING BE CHANGED TO READ "TO HEAR AND VOLUNTARILY NEGOTIATE DISPUTES..." DTSCUSSION FOLLOWED ON WHETHER OR NOT TO INCLUDE THE MOBILE HOME LANDLORD AND TENANT ACT IN THE ORDINANCE, AND ATTORNEY COLLINS FELT THE INCLUSION OF THE ACT WOULD BE SUPERFLUOUS, COMMISSIONER SCURLOCK INQUIRED IF WE,HAD THE STAFF AND THE MECHANISM TO IMPLEMENT THE ORDINANCE, AFTER IT IS ADOPTED. ATTORNEY COLLINS ADVISED THAT THE STATUTE DELEGATES THAT IT IS TO BE HANDLED BY THE STATE ATTORNEY. DISCUSSION FOLLOWED REGARDING WHETHER OR NOT TO ELIMINATIE SECTION S - FLORIDA MOBILE HOME LANDLORD AND TENANT ACT. SECTION 2 REGARDING THE CREATION OF MOBILE HOME BOARD WAS REVIEWED AND IT WAS SUGGESTED THAT THE ADVISORY BOARD CONSIST OF NO MORE THAN ONE PERSON FROM ANY ONE PARTICULAR PARK. .JAMES HENNESSY, INTERESTED CITIZEN, CAME BEFORE THE BOARD AND COMPLAINED THAT NOBODY WANTS TO HELP THE MOBILE HOME OWNER. HE STRESSED HOW VITAL IT WAS TO HAVE REGULATIONS FOR RENT CONTROL AS IT WAS IMPOSSIBLE TO FIND A PLACE TO MOVE A MOBILE HOME IF YOU ARE UN- HAPPY IN THE PARK, AND WANT TO MOVE YOUR HOME - ALSO, IT COSTS BETWEEN $5,000 TO $6,000 TO MOVE A MOBILE HOME. FRED MESSNER, VILLAGE GREEN RESIDENT, STATED THAT SINCE THEY WERE UNABLE TO GET ANYWHERE WITH THE STATE ATTORNEYS OFFICE REGARDING THE PROBLEM OF RENT CONTROL, HE THOUGHT BY INCLUDING THE MOBILE HOME LANDLORD AND TENANT ACT, IT WOULD GIVE THE ORDINANCE MORE CLOUT. THE CHAIRMAN REASSURED MR. MESSNER THAT ATTORNEY COLLINS FELT INCLUDING THIS ACT IN THE ORDINANCE WAS UNNECESSARY. FRANK OLSHINSKY, FAIRLANE HARBOR,STEPPED BEFORE THE BOARD AND ALSO COMPLAINED ABOUT HOW LOT RENT ROSE FROM $80 TO $135 A MONTH IN JUST A FEW YEARS. COMMISSIONER WODTKE SUGGESTED CHANGING THE WORDING IN SECTION 3 - REMOVAL OF MEMBERS. HE FELT A PROVISION SHOULD BE ADDED TO AUTHORIZE EXCUSED ABSENCES FOR LIGITIMATE REASONS. COMMISSIONER SEP 2 1991 21 Boox 47 pnE 358 SEP 2 1981 Boos 4 7 PAGE 359 WODTKE THEN EXPLAINED THE PROCEDURE THE BOARD MUST FOLLOW BEFORE THE PROPOSED ORDINANCE IS ADOPTED. COMMISSIONER BIRD THEN COMMENDED THE MOBILE HOME AD HOC COMMITTEE, ON BEHALF OF THE BOARD, FOR THE FINE WORK THEY DID IN LAYING THE GROUNDWORK IN TRYING TO SOLVE THIS PRESSING PROBLEM. ON MOTION BY COMMISSIONER BIRD, SECONDED BY COMMISSIONER FLETCHER, THE BOARD UNANIMOUSLY ACCEPTED THE PRELIMINARY REPORT FROM THE MOBILE HOME AD HOC COMMITTEE; AND WILL ADVERTISE THE ORDINANCE AS PROPOSED AND AMENDED, LEAVING SECTION S IN THE ORDINANCE TO ENABLE BOARD MEMBERS TO STUDY IT FURTHER, AND HAVE THE ATTORNEY REVIEW THE FINAL ACTION AT THE PUBLIC HEARING TO BE ADVERTISED. NAZARDOUS STRUCTURES DEWEY WALKER, COUNTY ZONING SUPERVISOR, REVIEWED WITH'THE BOARD THE REMAINING ITEMS,CONTINUED FROM THE AUGUST 19TH MEETING REGARDING THE REMOVAL OF HAZARDOUS STRUCTURES. HE ADDED THAT A NEW PROCEDURE IS DESPERATELY NEEDED TO SPEED UP THE PROCESS FOR CONSIDERING THE REMOVAL OF THESE INFERIOR HOUSES, THE BOARD DISCUSSED THE'MATTER AND IT WAS FELT A NEW PROCEDURE COULD POSSIBLY BE RECOMMENDED TO THE BOARD BY THE SECOND MEETING, IN OCTOBER. ESTER RYMER, BUILDING DIRECTOR, DISCUSSED THE DAMAGED MOBILE HOME OWNED BY LEONARD DOBSON, LOCATED ON LOTS Z% & 281 BLOCK 3, KINGS MUSIC LAND SUBDIVISION. SHE CONTINUED THAT THE STRUCTURE HAD BEEN BURNED INSIDE AND THE OWNER OF THIS PROPERTY PROMISED TO REMOVE THE MOBILE HOME SEVERAL MONTHS AGO BUT IT HAS NOT YET BEEN DONE. COMMISSIONER BIRD INQUIRED ABOVE THE REMOVAL PROCEDURE. MR. WALKER ADVISED THE MOBILE HOME WOULD BE MOVED TO A JUNKYARD AND HELD THERE FOR THIRTY DAYS - IT THEN BECOMES THE PROPERTY OF THE JUNKMAN. COMMISSIONER BIRD SUGGESTED THAT THE OWNER OF THE DAMAGED MOBILE HOME SHOULD BE NOTIFIED OF THIS FACT. ON MOTION BY COMMISSIONER WODTKE, SECONDED BY COMMISSIONER BIRD, THE BOARD UNANIMOUSLY AUTHORIZED THE NECESSARY STEPS BETAKEN TO REMOVE THE STRUCTURE OWNED BY LEONARD DOBSON. THE BOARD NEXT DISCUSSED THE PROBLEM OF CERTIFIED LETTERS SENT TO THE OWNERS OF THE HAZARDOUS STRUCTURES COMING BACK UNCLAIMED. IT WAS SUGGESTED THAT SIGNS BE PLACED ON THE PROPERTY FOR 30 DAYS NOTING THAT THE STRUCTURE HAS BEEN CONDEMNED AND IS SUBJECT TO BEING DEMOLISHED. MRS. RYMER DISCUSSED PROPERTY OWNED BY GEORGE .JOHNSON ON LOTS 179 AND 180, BLOCK 2, W. E. GEOFFREY SUBDIVISION. ON MOTION BY COMMISSIONER SCURLOCK, SECONDED BY COMMISSIONER BIRD, THE BOARD UNANIMOUSLY AUTHORIZED THAT GEORGE JONES BE GIVEN 30 DAYS TO REMOVE THE HAZARDOUS STRUCTURE, AND IF NOT REMOVED, THE COUNTY WOULD THEN DEMOLISH THE HAZARDOUS STRUCTURE. MRS. RYMER NEXT DISCUSSED A HAZARDOUS STRUCTURE OWNED BY REV. WILLIE .JONES, AT THE CORNER.OF SOUTH GIFFORD ROAD AND O.S. #1. ON MOTION BY COMMISSIONER BIRD, SECONDED BY COMMISSIONER SCURLOCK, THE BOARD UNANIMOUSLY AUTHORIZED GIVING REV, JONES 30 DAYS TO REMOVE THE STRUCTURE, AND IF NOT REMOVED, THE COUNTY WOULD THEN DEMOLISH THE HAZARDOUS STRUCTURE. MRS. RYMER GAVE A BRIEF HISTORY OF THE HAZARDOUS STRUCTURE OWNED BY RAMON DAVIS, LOT 7, BLOCK 4, SPRUCE PARK SUBDIVISION. SHE ADVISED THAT THE BUILDING WAS ABANDONED. ON MOTION BY COMMISSIONER SCURLOCK, SECONDED BY COMMISSIONER FLETCHER, THE BOARD UNANIMOUSLY AGREED TO ASK THE SHERIFFS DEPARTMENT TO SERVE NOTICE TO RAMON DAVIS, AND WITHIN 30 DAYS AFTER THE NOTICE, THE BOARD WOULD RECONSIDER THE SITUATION REGARDING HIS HAZARDOUS STRUCTURE. MRS. RYMER NEXT DISCUSSED PROPERTY OWNED BY .JAMES TURNER, DECEASED, LOCATED AT 4260 OLD DIXIE. SHE ADVISED THAT THE AREA HAS BEEN CLEANED UP AND NO ACTION BY THE BOARD IS NOW NECESSARY. 9 E P 2 1981 23 On 47 PkcE BOOK- 47 PmE361 THE BOARD OF COUNTY COMMISSIONERS THEREUPON RECESSED AT 12:00 NOON FOR LUNCH AND RECONVENED AT 1:30 O'CLOCK P.M. COMMISSIONER WODTKE DID NOT RETURN FOR THE AFTERNOON PORTION OF THE MEETING; ALL OTHER COMMISSIONERS WERE PRESENT. CHANGE ORDERS 65 AND P66-- ADMINISTRATION BUILDING CONSTRUCTION PROJECT REPRESENTATIVE PERCULES KONTOULAS EXPLAINED THAT IT IS NECESSARY TO REMOVE AND RELOCATE THE FOUR PUMPS LOCATED ON THE EAST WALL OF THE OLD BOILER ROOM TO CET THE SYSTEM IN ORDER. THIS WAS AN OVERSIGHT. THE REPAIRS TO THE UNDERGROUND PIPING HAVE BEEN COMPLETED BECAUSE THIS WAS PART OF THEIR TESTING. COMMISSIONER SCURLOCK (QUESTIONED THE DISCREPANCY BETWEEN CHANGE ORDERS #,'-65 AND #66 FIGURES SHOWING THE AMOUNT OF NET CHANGE BY PREVIOUS CHANGE ORDERS, AND MR. KoMTOULAS EXPLAINED THAT THERE WAS AN ERROR IN CHANGE ORDER 61, A $1,300 CORRECTION, WHICH WAS PICKED UP ON CHANCE ORDEP #66. IT CONCERNED A DELETION BY THE CONTRACTOR. ON MOTION BY COMMISSIONER SCURLOCK, SECONDED BY COMMISSIONER BIRD, THE BOARD UNANIMOUSLY- APPROVED CHANGE ORDER #r65 - ADMINISTRATION BUILDING IN THE AMOUNT OF $4,570.6F, WITH THE NORMAL STIPULATION THAT BY APPROVING THE CHANGE ORDER THE COUNTY DOES NOT WAIVE ANY RIGHTS IT HAS TO CLAIM DAMAGES AGAINST THE CONTRACTOR OR THE ARCHITECT BECAUSE OF OMISSIONS OR OTHER REASONS THAT MAY ARISE. CHANGE ORDER AIA DOCUMENT G701 OWNER ❑ ARCHITECT ❑ CONTRACTOR o FIELD ❑ OTHER PROJECT: • Indian River County (name, address) County Administration Bldg. TO (Contractor) r Reinhold Construction Inc. P,O.Box 666 Cocoa, FL 32922 L CHANGE ORDER NUMBER. 65 ARCHITECT'S PROJECT NO: 9363 CONTRACT FOR: Add i t ions and Renovations . I CONTRACT DATE:4/2/80 You are directed to make the following changes in this Contract: CP -108 Remove 4 (four) pumps located on east wall of old boiler room. $4,570.66 Tie existing 6" CHWS and Return lines in to pump discharge and suction lines. Provide 3/4" makeup water lines, complete with PRV and bypass for quick fill, also provide 3/4" valve with plug for treatment of boiler and chilled water. Repair leaks in chilled and hot water piping undergroung. Repairs to be made by cutting lines leading to dead ends and capping; due to unforeseen coriditions. The proposed changes in the work may result in additional time required beyond the contract completion date. Additional time will be added to the contract that is directly related to this change order. The contractot will be paid for the additional required days at the rate of $300.00 (three hundred) per day for fixed overhead costs. The number of days requested are not reflected in the attached documents. The original Contract Sum was . . . . . . . . . . . . . . . . . . . . . S 2 , 748 , 000.00 Net change by previous Change Orders . . . . . . . . . . . . . . . . . . S 340,679.85 The Contract Sum prior to this Change Order was .. . . . . . . . . . . . $ 3,088,679.85 The Contract Sum will be (increased) W6r*XsW1 *Xby this Change Order . . . S 4,570.66 . The new Contract Sum including this Change Order will be . . . . . . . . . . . S 3,093,250-51 The Contract Time will be (increased) (decreased) (unchanged) by (- - -) Days. The Date of Completion as of the date of this Change Order therefore is , CONNELL METCALF & EDDY Iq�c�Vbo P-, Dixie Mghway Address Coral Gablef». FL 33134 BY DATE REiNHOLD CONSTRUCTION INC. CDNjR CTO Address Cocoa, F1 32922 By DATE AIA DOCUMENT GM - CHANCE ORDER - APRIL 1970 EDITION - AIA® - ® 1970 - THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVE., NW, WASHINGTON, D.C. 200x6 L- at INDIAN RIVER COUNTY OV49 14th Ave Addre V,errolBeach, FL_ ,32960 TE ONE PACE 600K 47 PAr,E 362 BOOK 47 PACE 363 i RE CHANGE ORDER #66, MR. KONTOULAS REPORTED THAT THEY ARE PROVIDING TWO SAFETY DRIP PANS FOR TWO AIR HANDLING UNITS LOCATED ABOVE THE STAIRS IN THE TWO STORY PORTION OF THE BUILDING WHERE THE FINANCE DEPARTMENT WILL BE LOCATED., THE EXISTING FANS WHICH ARE RUSTED OUT ARE LEAKING AND CAUSING DAMAGE TO THE CEILINGS AND WALLS. THESE UNITS APPARENTLY WERE DROPPED IN BEFORE THE ROOF WAS COMPLETED, AND THE REPLACEMENT FANS ARE TO BE LOCATED UNDER THE STRUCTURAL MEMBERS WITH AN OUTLET TO THE OUTSIDE WALL. THEY ARE ABOUT 5' X 5' IN SIZE. CONSIDERABLE DISCUSSION FOLLOWED AS TO THE PROPOSED COST OF $5,000, AND MR. KONTOULAS EXPLAINED THAT THIS ALSO INVOLVES SUCH OTHER THINGS AS DAMPERS, PAINTING, WELDING MATERIALS, DEMOLITION, AND A FUSABLE LINK FOR THE LOUVERED GRILL IN THE FIRE DOOR, WHICH WOULD MELT AND DROP THE LOUVER IN CASE OF FIRE. THE 50ARD FELT THEY HAD NOT BEEN SUPPLIED SUFFICIENT INFORMATION. ADMINISTRATOR NELSON STATED THAT HIS STAFF WILL SUPPLY THE BOARD ANY BACK UP MATERIAL THEY DESIRE,BUT THEY HAD BEEN TRYING TO CUT BACK AS PROPOSED IN THE RECENT EFFORT TO REVISE THE AGENDA BY ELIMINATING UNNECESSARY MATERIAL. IT WAS FELT THAT THE BOARD DOES NOT NEED THE ENTIRE CHANGE ORDER DOCUMENT, BUT THAT SOME SIMPLE WORDING COULD HAVE BEEN ADDED GIVING A MORE COMPLETE EXPLANATION OF WHAT WAS INVOLVED. INQUIRY FOLLOWED AS TO THE NUMBER OF CHANGE PROPOSALS PENDING AND ANTICIPATED, AND MR, KONTOULAS STATED THERE WERE ONLY TWO THAT HE KNEW OF. MR,SNODGRASS OF PEINHOLD CONSTRUCTION REPORTED THEY HAD BEEN AUTHORIZED BY THE ARCHITECT TO DO TWO MORE ITEMS.ON A TIME AND MATERIALS BASIS, AND HE COULD SAY THAT IT IS NOT GOING TO BE A MINOR AMOUNT OF MONEY. HE BELIEVED THERE HAD BEEN SOME DISCUSSION BEFORE THAT THERE WAS SOME MECHANICAL WORK THAT HAD TO BE DONE RELATING TO OLD PIPING THAT WAS TO BE REUSED, BUT IS LEAKING, ETC, ADIMISTRATOR NELSON INFORMED THE BOARD THAT MECHANICAL TUBING, PIPING, VALVES, ETC., IS INVOLVED. THE ARCHITECT DID NOT AGREE WITH THE CONTRACTOR ON THE PRICE AND COULD NOT AGREE WHETHER THE CONTRACT DOCUMENTS COVERED THIS WORK. b, • M, Lb. IN ORDER TO KEEP THINGS MOVING, A WORK ORDER WAS ISSUED TO THE CONTRACTOR TO DO THIS ON A TIME AND MATERIAL BASIS TO BE CHECKED OUT DAILY By OUR CONSTRUCTION PROJECT PEPRESENTATIVE. THE ITEMS INVOLVED ARE NECESSARY FOR THE MECHANICAL FUNCTIONING OF THE BUILDING AND THE COST WILL BE EITHER IN ARBITRATION OR LITIGATION; S0, IT IS NOT A SET AMOUNT, MR. SNODGRASS COMMENTED RE THE POSSIBILITY OF ARBITRATION, THAT THEY HAVE THREE ORDERS, AND ONE IS SUBJECT TO ARBITRATION, BUT TWO OF THESE WERE TO DO SOMETHING ON A TIME AND MATERIAL BASIS, AND IT IS THEIR ASSUMPTION THAT THEY WILL BE PAID FOR THIS WORK, COMMISSIONER SCURLOCK QUESTIONED HOW THESE DECISIONS ARE BEING MADE WITHOUT COMING BEFORE THE BOARD, AND ADMINISTRATOR NELSON STATED THAT PROCEEDING ON A TIME AND MATERIALS BASIS IS AUTHORIZED IN THE CONTRACT AND SHOULD NOT HAVE TO COME BEFORE THE BOARD; THE ONLY THING THEY CAN'T AGREE ON IS WHETHER OR NOT THIS WORK IS INCLUDED IN THE BID PACKAGE. DISCUSSION FOLLOWED AS TO POSSIBLE COST, AND MR. KONTOULAS STATED THAT WE HAD ONE ESTIMATE OF ABOUT $94,000, AND IT HAS BEEN NEGOTIATED DOWN TO AROUND $67,000 AT THIS TIME. HE MONITORS THIS COST PLUS WORK EVERY DAY VISUALLY AND ALTHOUGH HE STILL FELT SOME OF THE PRICES ARE TOO HIGH,HE NOTED THAT WE MUST PROCEED IN ORDER TO BE ABLE TO OCCUPY THE BUILDING. FURTHER DISCUSSION ENSUED AS TO WHOSE ORIGINAL RE- SPONSIBILITY IT WAS TO DETERMINE THE NEED FOR THESE MECHANICAL REPAIRS, AND AS TO THE BOARDS CONTINUING FEELING THAT THEY DO NOT HAVE ENOUGH INFORMATION OR BACKGROUND AND THEY NEED MORE ANSWERS. THE CHAIRMAN REQUESTED THAT THE BOARD RETURN TO THE CONSIDERATION OF CHANGE ORDER #66. ON MOTION BY COMMISSIONER BIRD, SECONDED BY COMMISSIONER SCURLOCK, THE BOARD UNANIMOUSLY APPROVFD CHANGE ORDER #66, COUNTY ADMINISTRATION BUILDING WITH THE NORM %L STIPULATION THAT BY APPROVING THE CHANGE ORDER THE COUNTY DOES NOT WAIVE ANY RIGHTS IT HAS TO CLAIM DAMAGES AGAINST THE CONTRACTOR OR THE ARCHITECT BECAUSE OF OMISSIONS OR OTHER REASONS THAT MAY ARISE. 27 Booz 47 PAGE 364 SEP 2 �9 1 BOOK 4 ,/ PAGE 365 _ CHANGE ARCHIT[CT ARCHITECT ❑ ORDER CONTRACTOR FIELD B ❑ A/A DOCUMENT 0701 OTHER PROJECT: Indian River County (name. iddress) County Awministration Bldg. TO (Contractor) F Reinhold Construction Inc. P.O,Box 666 Cocoa, FL 32922 CHANGE ORDER NUMBER: 66 ARCHITECT'S PROJECT NO: 9363 CONTRACT FOR: Add i t ions and Renovations L I CONTRACT DATE:4/2/80 You are directed to make the following changes in this Contract: CP -105 Provide secondary drainage (safety) pans for the two air handling units located above the stairs S254 t; S246 and drain to the outside in the two story portion of the East wing south* At the request of the Owner. $ 4,789.21 CP -107 Remove two radiant heaters, one each, In rooms N110 & N113. Cap off the piping and patch wall as required. $ 383.78 The proposed changes in the work may result in additional time required beyond the contract completion date.. Additional time will be added to the contract that is directly related to this change or,�er. The contract€at will be pard for the additional required days az �,,ie rate of$300.00 (three hundred) per day for fixed overhead costs. The number of days requested are not reflected in the attached documents. The original Contract Sum was . . . . . . . . . . . . . . . . . . . . . $ 2,748,000.00 Net change by previous Change Orders . . . . . . . . . . . . . . . . . . S 339,327.24 The Contract Sum prior to this Change Order was . . . . . . . . . . . . . . . $ 3.08327.24 The Contract Sum will be (increased) L i>�> f 2ii4�t 'i 4 by this Change Order. . .$ ?,1172.99 The new Contract Sum including this Change Order will be . . . . . . . . . . . $ 3,092,500.23 The Contract Time wilt be (increased) (decro Ised) (unchanged) by (_____ } Days. The Date of Completion as of the date of th Change Order therefore is . CONNELL METCALF & EDDY REINHOLD CONSTRUCTION INC. INDIAN RIVER COUNTY 1ISTY Soo. DixIe Highway "dR�ox %66 °W Ave Address ddress Addres Coral Gables, FL , X3134 Cocoa, F1 32922 Ve.o a F 3 BY DATE U DATE `I — t / — (, DATE AIA DOCUMENT G7e1 • CHANGE ORDER • APRIL 1970 EDITION • AIA6 • m 1970 • THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVE., NW, WASHINGTON, D.C. 20006 ONE PAGE COMMISSIONER FLETCHER EXPRESSED CONCERN ABOUT RATS OR MICE IN THE BUILDING, AND MR. KONTOULAS NOTED THAT THERE IS A CLAUSE IN THE CONTRACT ABOUT PROTECTING THE BUILDING AGAINST VERMIN - ADMINISTRATOR NELSON STATED THAT AT THE NEXT MEETING HE WOULD COME UP WITH SOME ROUGH ESTIMATES AS TO WHAT THIS MECHANICAL WORK WILL COST, AND COMMISSIONER SCURLOCK REQUESTED THAT HE ALSO SUPPLY SOME ESTIMATES ON WHAT THE WORK WE WILL DO OURSELVES AMOUNTS TO. SOUTH COUNTY FIRE DISTRICT THE BOARD OF COUNTY COMMISSIONERS RECESSED AT 2:20 O'CLOCK P.M. IN ORDER TO RECONVENE AS THE DISTRICT BOARD OF FIRE COMMISSIONERS OF THE SOUTH INDIAN RIVER COUNTY FIRE DISTRICT. THOSE MINUTES ARE BEING PREPARED SEPARATELY. NORTH COUNTY FIRE DISTRICT COMMISSIONER FLETCHER, SPEAKING AS CHAIRMAN OF THE NORTH INDIAN RIVER COUNTY FIRE DISTRICT, DID NOT WISH TO TAKE ANY ACTION ON APPROVING THE FIRM OF MAY 7_IMA & CO., TO DO AN ANNUAL AUDIT OF THAT DISTRICT WITHOUT FIRST GOING BEFORE THE ADVISORY BOARD, AND, THEREFORE, DID NOT WISH TO CONVENE THAT POARD AT THIS TIME. THE BOARD OF COUNTY COMMISSIONERS, AFTER A SHORT RECESS, RECONVENED AT 3:1.0 O'CLOCK P.M. WITH THE SAME MEMBERS PRESENT, COMMISSIONER WODTKE BEING ABSENT FOR THE AFTERNOON SESSION. REQUEST FOR VARIANCE - SALT HIRE COVE SUBDIVISION ATTORNEY COLLINS INFORMED THE BOARD THAT HE WAS INVOLVED IN PREPARATION OF THE CONTRACT IN THIS MATTER AND ADVISED HIS CLIENTS THAT HE COULD NOT PARTICIPATE IN ANY ACTION BEFORE THE.BOARD. HE, THEREFORE, HIRED ATTORNEY CIANFRONE TO TAKE HIS PLACE IN THIS MATTER. ATTORNEY GENE RODDENBERRY CAME BEFORE THE BOARD REPRESENTING THE HAROLDS, OWNERS OF THE SUBJECT PROPERTY, AND EXPLAINED THAT THE HAROLDS HAVE ENTERED INTO A CONTRACT WITH THE SOFKINS, WHICH CONTRACT IS CONTINGENT ON THIS PROPERTY BEING PLATTED INTO SEVEN LOTS. THEY, THEREFORE, ARE REQUESTING A VARIANCE IN ORDER TO BE ABLE TO PUT IN SEP 2 ig8 1 BooK 4 7 PAGE 366 SEP 2 1991 Boa 47 PAcE367 A 25' STREET ON THE NORTH OF THE PROPOSED SUBDIVISION, WHICH IN CONJUNCTION WITH A FUTURE 25' CONTRIBUTION FROM THE ADJACENT OWNER ON THE NORTH WOULD PROVIDE THE 50' RIGHT OF WAY . HE NOTED THAT THE PROPERTY IMMEDIATELY TO THE NORTH IS A SIMILAR STRIP, AND IF AND WHEN THAT IS DEVELOPED, THAT OWNER WOULD BE IN THE SAME POSITION AS THE DEVELOPER OF THE PROPOSED SALT AIRE COVE SUBDIVISION. QUESTION AROSE AS TO BEACH ACCESS AND AS TO WHO OWNS THE PROPERTY BETWEEN THE SUBDIVIDED PORTION AND THE BEACH. ATTORNEY RODDENBERRY STATED THAT THERE IS AN EASEMENT WHICH ADJOINS THE PROPOSED ROAD AND GOES OUT TO THE BEACH.. DISCUSSION CONTINUED REGARDING UTILITY EASEMENTS IN ADDITION TO THE RIGHT OF WAY, AND THE NECESSITY FOR A CUL DE SAC. MRS. SALLY HOOVER REPRESENTING SMUGGLER'S COVE PROPERTY OWNERS ASSOCIATION, REPORTED THAT THEY HAD BEEN ASSURED THAT THEY WOULD BE NOTIFIED OF THIS MEETING; THEY HAD NOT BEEN NOTIFIED AND IT WAS ONLY BY ACCIDENT SHE LEARNED THAT THIS MATTER WAS ON THE AGENDA TODAY. IT WAS NOTED THAT WE ARE FOLLOWING VARIANCE PROCEDURES, AND ATTORNEY CIANFRONE CONFIRMED THAT THE ORDINANCE DOES NOT REQUIRE NOTICE; ALTHOUGH, THERE GENERALLY IS SOME NOTICE. ON MOTION BY COMMISSIONER FLETCHER, SECONDED BY COMMISSIONER SCURLOCK, THE BOARD UNANIMOUSLY AGREED TO MOVE CONSIDERATION OF THE REQUEST FOR VARIANCE TO ANOTHER AGENDA AND NOTIFY THE ADJACENT PROPERTY OWNERS. ENGINEER BEINDORF EXPLAINED THAT THE TECHNICAL REVIEW COMMITTEE HAD ORIGINALLY SENT THEM TO THE VARIANCE BOARD WITH THIS REQUEST, AND THE VARIANCE BOARD INDICATED THAT A VARIANCE OF THIS NATURE SHOULD BE DEALT WITH BY THE COUNTY COMMISSIONERS. UNDER THE SUBDIVISION ORDINANCE, THEY DID NOFITY THE PEOPLE; BUT UNDER THE PRESENT PROCEDURE, THE NOTICE WAS NOT REQUIRED. COMMISSIONER SCURLOCK WISHED IT MADE CLEAR THAT WE WILL USE NORMAL PRODEDURES OF NOTIFICATION ALTHOUGH NOT REQUIRED BY ORDINANCE. REPORT ON STATUS OF SOUTH COUNTY WATER SYSTEM ENGINEER JOHN ROBBINS REPORTED THAT THE PERMITTING IS VIRTUALLY COMPLETE; THEY HAVE THE INDUSTRIAL WASTE DISCHARGE PERMIT, THE DER CONSTRUCTION PEP�\1IT, THE DER DREDGE AND FILL PERMIT, THE FEC RAILWAY PERMIT FOR THE LINE UNDER THE RAILWAY, AND THE ARMY ENGINEERS PERMIT FOR THE WATER LINE CROSSINGS HAS BEEN APPROVED. THE DER PERMIT RE THE REVERSE OSMOSIS DISCHARGE HE HOPED TO BE ABLE TO PICK UP IN TALLAHASSEE TOMORROW TO CARRY TO ATLANTA, ALL OF THESE ARE NEEDED TO EXPEDITE THE NOTICE OF AWARDS FOR THE CONTRACTS, COMMISSIONER FLETCHER QUESTIONED THE LACK OF A RE- QUIREMENT FOR A CONTROL STRUCTURE TO REGULATE THE FLOW OF THE DISCHARGE INTO THE CANAL AND ON INTO THE RIVER, AND ENGINEER ROBBINS REPORTED THAT THE DER AND EPl! WILL REQUIRE THAT MONITORING TAKE PLACE IN THE VICINITY OF U.S.1 AND THE SOUTH RELIEF CANAL ON A CONTINUING BASIS, ENGINEER ROBBINS THEN REPORTED THAT THE ST. JOHNS WATER MANAGEMENT DISTRICT IS REQUESTING AN ADDITIONAL PERMIT, BUT HE HAD PREVIOUSLY BEEN INFORMED THAT WE WERE EXEMPT FROM THAT PERMIT AND INTENDED TO HAVE IT VERIFIED IN WRITING. HE INFORMED THE BOARD THAT A THIRD WELL WILL BE REQUIRED FOR THE WATER TREATMENT PLANTA PRODUCTION WELL -BUT HE HAS BEEN WORKING WITH FMHA FOR OVER A YEAR OW THE TEST PROGRAM AND HAS OBTA,h.NED ASSURANCE FROM THEM THAT THEY WILL ALLOW US TO AWARD THE CONTRACT WITHOUT HAVING THE THIRD WELL PERMITTED. HE EXPLAINED IN DETAIL THE PRECEDURES TO GET THIS WELL PERMITTED, NOTING THE WE REQUIRE TWO WELLS FOR OPERATION OF THE WATER TREATMENT PLANT, AND THE THIRD WELL IS REQUIRED FOR BACKUP. MRJOBBINS REPORTED THAT THERE IS MONEY AVAILABLE FOR THIS WELL. INQUIRY WAS MADE ABOUT THE STATUS ON THE ADDITIONAL FMHA GRANT, AND MR,ROBBINS STATED THAT INDICATIONS ARE THAT THE FUNDS MAY NOT BE AVAILABLE, AND THOUGH HE FELT IT IS VERY DOUBTFULI/ THEY ARE STILL WORKING ON IT. SEP 2 1981 31 BOOK 4 7 PAGE 368 SEP 2 191 mor 47 pmE369 b : ' : -Im l COMMISSIONER SCURLOCK REVIEWED THE DRAFT OF THE PROPOSED SOUTH BEACH WATER AGREEMENT, NOTING THAT THEIR MAIN OBJECTIVE WAS TO COME UP WITH A MECHANISM TO OBTAIN ADDITIONAL CUSTOMERS AND COLLECT IMPACT FEES UP FRONT SO WE WOULD HAVE THE NECESSARY FINANCING TO MAKE THE IMPROVEMENTS TO THE SYSTEM. HE EXPLAINED THAT THE AGREEMENT ENVISIONS THE COUNTY PAYING FOR THE METERS AND YOKES, LESS THE DEPRECI- ATED 15%/AND TAKES INTO ACCOUNT THE CUSTOMERS FEES THAT HAVE BEEN PAID IN AND THE FACT THAT THERE IS SOME VESTING. HE BELIEVED IT IS A FAIR AGREEMENT WHEREBY WE CAN DELIVER SOME IMMEDIATE RELIEF TO EXISTING CUSTOMERS IN THAT AREA, COMMISSIONER SCURLOCK CONTINUED TO DISCUSS SPECIFIC AREAS, NOTING THAT IN REGARD TO THE DEPOSITS DISCUSSED ON PACE 5, THE CITY FEELS THAT THE DEPOSIT FOR THEIR ELECTRICAL SYSTEM IS NOT ENOUGH AND THEY WOULD LIKE TO INCREASE IT. THEY, THEREFORE, DO NOT WANT TO GET INVOLVED IN CONVEYING THE DEPOSITS DIRECTLY TO THE COUNTY. IN REGARD TO THE 90 DAYS ALLOWED ON PAGE 1.2, IT WAS FELT THIS MIGHT BE INSUFFICENT. ATTORNEY COLLINS STATED IT WAS JUST AN ARBITRARY FIGURE, AND THE BOARD AGREED IT SHOULD BE CHANGED TO 120 DAYS, ON PAGE 6, IN REGARD TO THE SIZE OF BOOSTER PUMPS, IT WAS AGREED TO INDICATE " PROPERLY SIZED" BOOSTER PUMPS. DISCUSSION FOLLOWED REGARDING A Z° LINE TO SUPPLY TEMPORARY SERVICE TO THE 27 EXISTING RESIDENTS SOUTH OF THE MOORINGS WHO HAVE REQUESTED RELIEF. ENGINEER ROBBINS REPORTED THAT HE HAD CONTACTED CITY CONSULTANTS, GEE & JENSEN, WHO INDICATED THAT IF IT WERE POLITICALLY AGREEABLE AND THE SYSTEM COULD STAND THE HYDRAULICS, WE COULD CERTAINLY EXTEND THE LINE. DISCUSSION CONTINUED RE INCLUDING AN EXACT DOLLAR AMOUNT IN THE AGREEMENT AS TO WHETHER WE WILL HAVE TO PURCHASE AN ACRE OF LAND FOR THE GROUND STORAGE TANK OR MAY BE ABLE TO LOCATE IT ON PROPERTY BELONGING TO ST. EDWARD'S SCHOOL. ATTORNEY COLLINS FELT HAVING A SPECIFIC AMOUNT TO RELATE TO THE DEVELOPERS WILL FACILITATE THE RAISING OF THE DOLLARS. v COMMISSIONER FLETCHER (QUESTIONED THE IMPACT OF THIS COST ON THE TAXPAYER WHO IS NOT ON THIS SYSTEM, AND COMMISSIONER SCURLOCK STATED THAT THE COST OF THE PROJECT WILL BE BORNE BY THE PEOPLE RECEIVING THE SERVICE AND THEY WILL BE ZERO IMPACT ON ANY OTHER TAXPAYER. COMMISSIONER FLETCHER REQUESTED THAT THE RECORD REFLECT THIS STATEMENT, DISCUSSION ENSUED AS TO THE FACT THAT THE $74$,000 FIGURE DOES NOT INCLUDE THE COST OF THE SUB -AQUEOUS CROSSING, AND ENGINEER ROBBINS EXPLAINED THAT THE PROJECT WAS PURPOSELY DONE IN PHASES BECAUSE THE EXISTING CUSTOMER BASE WAS NOT LARGE ENOUGH TO AMORTIZE A WATER REVENUE BOND PROGRAM FOR THE WHOLE SOUTH BEACH, THEY, THEREFORE, DEVELOPED THE PHASED APPROACH, WHICH INVOLVED WORKING OUT AN AGREEMENT WITH THE CITY OF VERO PEACH TO UTILIZE THE EXISTING SYSTEM FOR A SPECIFIED PERIOD OF TIME AND ALLOW CONNECTIONS TO THE SYSTEM TO INCREASE THE BASE. BY ALLOWING THAT TO TAKE PLACE NOW AND SIGNING DEVELOPER AGREEMENTS, WE COULD COMMIT TO A LARGER BOND PACKAGE. IN OTHER WORDS, WE WOULD ASSUME THE CITY'S PRESENT BASE PLUS 250 ADDITIONAL, AND OF THE 250 ADDITIONAL, 100 COULD COME ON THE SYSTEM IMMEDIATELY WHILE WE AWAIT CONSTUCTION. QUESTION AROSE AS TO WHETHER THE 27 EXISTING RESIDENTS WHO WOULD BE ON THE 2" LINE WOULD BE PART OF THE -1.00,AND IT WAS FELT THEY SHOULD BE, ATTORNEY COLLINS NOTED THAT UTILITY DIRECTOR LINER HAS BROUGHT UP A QUESTION REGARDING A CONNECTION CHARGE THE CITY WILL CHARGE IN THE INTERIM PERIOD, AND HE WOULD LIKE TO GET THE DOLLAR AMOUNT FROM THE CITY TO INCLUDE IN THE AGREEMENT ON PAGE 3, PARAGRAPH B. HE BELIEVED WE NEED TO MEET WITH THE CITY AGAIN. INTERGOVERNMENTAL COORDINATOR THOMAS POINTED OUT THAT BEFORE ANY AGREEMENT IS REACHED HE BELIEVED IT SHOULD BE SUBJECT TO A FINAL TAKE-OUT LETTER FROM FMH!! ON THE SOUTH COUNTY I'.!ATER PLANT, AND ftTORNEY COLLINS AGREED THAT SHOULD BE ADDED. 33 Boox 47 PApf 37o SEP 2 1991 7 PArf 3 71 QUESTION AROSE ABOUT THE FIGURE OF $'49,1i21..97 ON PAGE 2, WHICH IS THE DEPRECIATED VALUE OF THE METER BOXES AND IS TO BE PAID TO THE CITY. ATTORNEY COLLINS EXPLAINED THAT MONEY WILL BE PART OF THE FINANCING ON THE TOTAL PACKAGE, AND IT IS NOT D,UE UNTIL 30 MONTHS FROM WHEN WE START SERVING OUR OWN RETAIL WATER, RE THE $25,000 BEING HELD BY THE CITY FOR THE VESTED CUSTOMERS, THIS WILL BE TRANSFERRED OR WE WILL GET A CREDIT. DISCUSSION CONTINUED, AND IT WAS NOTED THAT THE $25,000 RELATED TO THE NON -CONNECTED VESTED CUSTOMERS (600 IN THE MOORINGS AND ABOUT 400 IN THE CITY Or: VERO BEACH). ENGINEER ROBBINS REPORTED THAT THEY HAVE HAD MEETINGS WITH GROUPS OF DEVELOPERS IN THE AREA, AND THEY INDICATED THEY WOULD BE WILLING TO SIGN A DEVELOPER'S AGREEMENT AND PAY IMPACT FEES, HE CONTINUED THAT HE BROUGHT UP THE POSSIBILITY OF EX= TENDING THE 2" LINE INTENDED TO SERVE THE 27 EXISTING RESIDENTS TO ALLOW 85 OR 90 TO CONNECT, AND THE CITY AGREED TO 1.90 . CHAIRMAN LYONS SUGGESTED THAT WE CO AHEAD AND CHANGE THE AGREEMENT IN LINE WITH TODAY'S DISCUSSION AND AUTHORIZE COMMISSIONER SCURLOCK AND ATTORNEY COLLINS TO GET BACK WITH THE CITY AND INDICATE THIS IS WHAT WE WANT TO DO SO THEY CAN PUT IT ON THEIR COUNCIL AGENDA. ON MOTION BY COMMISSIONER SCURLOCK, SECONDED BY COMMISSIONER BIRD, THE BOARD BY A 3 TO ]. VOTE, COMMISSIONER FLETCHER VOTING IN OPPOSITION, AND COMMISSIONER WODTKE BEING ABSENT, APPROVED THE CONCEPT OF THE SOUTH BEACH WATER AGREEMENT AS DISCUSSED; THE FINAL DRAFT TO BE BROUGHT BACK TO THE NEXT MEETING. DISCUSSION RE FUTURE NORTH COUNTY WATER SYSTEM COMMISSIONER FLETCHER RAISED OBJECTIONS TO INFERENCES APPARENTLY MADE BY COMMISSIONER SCURLOCK AS TO THE POSSIBLE CON- STRUCTION OF A WATER SYSTEM IN THE NORTH COUNTY. CHAIRMAN LYONS EXPLAINED THAT COMMISSIONER SCURLOCK HAS BEEN INVOLVED IN THE MANY COMPLEX WATER AGREEMENTS BETWEEN THE CITY OF VERO BEACH, AND INDIAN RIVER SHORES, AND THE COUNTY, AND HAS BECOME THE COUNTY'S REPRESENTATIVE IN DEALING WITH THE WATER SITUATION. HE FURTHER BELIEVED THAT THE MAJORITY OF THE COMMISSION IS PRETTY WELL COMMITTED TO EXPLORING THE PROVISION OF A NORTH COUNTY WATER SYSTEM AS SOON AS WE GET ORGANIZED WITH THE FOUTH COUNTY WATER SYSTEM, EVEN THOUGH HE UNDERSTOOD COMMISSIONER FLETCHER'S m "§` DIFFERENCE OF -OPINION, IT WAS NOTED TESTING ALREADY HAS TAKEN PLACE IN THE HOBART PARK AREA, COMMISSIONER SCURLOCK NOTED THAT HE HAD BEEN PERSONALLY CONTACTED BY THE CITY OF THE SEBASTIAN, AND WE MUST NOT HIDE OUR HEADS IN THE SAND BECAUSE THERE ARE PEOPLE IN THE NORTH COUNTY WITH WATER NEEDS. COMMISSIONER FLETCHER STATED THEY ARE IN THE MUNICIPALITIESO HE ASKED IF THE MINUTES WILL REFLECT THAT IT IS THE PHILOSOPHICAL POLICY OF THE MAJORITY OF THE COMMISSION TO HAVE A COUNTY WIDE WATER SYSTEM. CHAIRMAN LYONS DID NOT BELIEVE WE WERE TALKING ABOUT AN ENTIRE COUNTY WATER SYSTEM, BUT NOTED THAT WE HAVE TALKED ABOUT ONE EXTENDING AS FAR NORTH AS CUSTOMERS WERE AVAILABLE. HE FELT WHEN WE HAVE A FULL. COMMISSION, WE CAN HAVE A STATEMENT REGARDING THE COMMISSION`S VIEWS ON THIS MATTER. RESOLUTION 81-61 - LAWN RCE T RUST !ND_- ATTORNEY COLLINS EXPLAINED THAT THE EFFECT OF THE FLORIDA CONTRABAND FORFEITURE ACT IS THAT MONIES OBTAINED THROUGH THE FORFEITURE OF CONTRABAND ARTICLES ( VEHICLES, BOATS, AIRPLANES, ETC., CONTRABAND ITSELF) GO INTO A SEPARATE FUND WHERE THESE MONIES CAN BE USED TO BUY SPECIAL EQUIPMENT FOR THE SHERIFF TO HANDLE COMPLEX INVESTIGATIONS, ETC. UNDER THE PREVIOUS LAW, THESE MONIES WENT INTO THE GENERAL FUND OF THE COUNTY. THIS IS A VERY IMPORTANT FUND TO THE SHERIFF BECAUSE IT ALLOWS HIM TO BUY EQUIPMENT USED FOR INVESTIGATIVE PURPOSES WITHOUT GOING INTO HIS BUDGET, AND YOU CANNOT ANTICIPATE THESE FUNDS IN THE BUDGET. ATTORNEY COLLINS COMMENTED THAT THE STATUTE DOES CONSIDER SOME SORT OF CONTROL BY THE COUNTY COMMISSION BY REQUIRING THE SHERIFF TO PROVIDE THE BOARD WITH A QUARTERLY REPORT. HE FELT THE PRO- POSED RESOLUTION IS CONSISTENT WITH THE STATUTE. IN FURTHER DISCUSSION, IT WAS NOTED THAT THESE FUNDS COULD NOT BE USED IN CONNECTION WITH THE JAIL$ MOTION WAS MADE BY COMMISSIONER FLETCHERiSECONDED BY COMMISSIONER BIRD, TO ADOPT RESOLUTION 81-61 As DISCUSSED. FINANCE OFFICER BARTON NOTED THAT THE BOARD IS CHARGED WITH THE REPONSIBILITY OF APPROPRIATE USE OF THAT FUND AND WISHED TO KNOW IF HIS OFFICE IS TO HOLD THESE MONIES. IT WAS GENERALLY FELT THAT IT SHOULD. THE CAHIRMAN CALLED FOR THE QUESTIONS ITS VOT D R N AND CARRIED BOOK �c P�G�`i►-2 SEP 2 1981 D UNANIMOUSLY. BM 4 7 pArf 3 7 SEP 2 1911 RESOLUTION No. 81-61 BOARD OF -COUNTY COMISSIONERS INDIAN RIVER COUNTY, FLORIDA WHEREAS, the Sheriff of Indian River County has requested that the Board of County Commissioners establish a special Law Enforcement Trust Fund pursuant to Florida Statute 943.44(3)(a) of the "Florida Contraband Forfeiture Act"; and, WHEREAS, these funds may be expended only upon appropriation to the Sheriff's Office by the Board of County Commissioners, to: (1) Defray the costs of protracted or complex investigations. (2) Provide additional technical equipment or expertise. (3) Provide matching funds to obtain Federal grants. Or, (4) For such other law enforcement purposes as the Board of County Commissioners deems appropriate; and, WHEREAS, the funds of the special Law Enforcement Trust Fund shall not be considered a source of revenue to meet normal operating needs; and, WHEREAS, the Sheriff shall provide to the Board of County Commissioners a quarterly report which shall specify for such quarterly period, the type and approximate value of property received and the amount of any proceeds received; and, WHEREAS, neither the Sheriff nor the Board of County Commissioners shall anticipate future forfeitures or proceeds therefrom in the adoption and approval of the budget for the operation of the Sheriff's Office. BE IT THEREFORE RESOLVED THAT THE Board of County Commissioners of Indian River County does hereby establish a special Law Enforcement Trust Fund for the above described reasons. PASSED AND DULY ADOPTED in regular session by the Board of County Commissioners of Indian River County, Florida this 2nd day of September , 19 81 ATTEST: ,Clerk ,Chairman Indian River County, Florida Indian River County Board of County Commissioners. =I i PRE IM NARY PLAT APEROVAL PLNECRUT GS1BVIS ON UNIT ADMINISTRATOR NELSON COMMENTED THAT THIS MATTER WAS ON THE PREVIOUS AGENDA, BUT WAS HELD OVER FOR ADDITIONAL INFORMATION REGARDING WATER ALLOCATION, WHICH IS EXPLAINED IN HIS FOLLOWING MEMO: TO: Honorable Members of the Board of Commissioners FROM: Neil Nelson DESCRIPTION AND CONDITIONS DATE:' August 25, 1981 FILE: SUBJECT: Pinecrest Subdivision REFERENCES: On June 20, 1981, the well system of the subject franchised system failed. At my suggestion the Utilities Director worked with Ed Schmucker to restore water service from the county system on an emergency basis. This was done with conditional provisions signed off by both parties. This included taking the franchise out of service permanently, and payment by the developer of the costs to make the connection, and $3,400.00 accumulated as franchise connection fees will become county funds (to impact escrow, 472-000-343-65.00) when the service agreement is executed by both the developer and the county. Seventeen residents already live in Pinecrest and all future customers will pay full impact fees (not $200.00 per unit as established for franchise connection fees). The size of the line connecting Pinecrest is a six (6) inch PVC water main, which allows installation of the fire hydrants and gives the residents full fire service. The entire project is platted for 122 units which will have a total demand for 30,500 gallons per day. ALTERNATIVES & ANALYSIS Alternative solutions to the installation that was made would be to provide a temporary (2") service connection and restore the well. The engineer decided against that as being more expensive and still would leave the franchise operation in questionable jeopardy. The county has 600,000 gallons of water per day available per the contracts executed October 22, 1980. This will last until the county gets its water plant or 2.5 years whichever comes first. The most recent demand on the South County connection to the City of Vero Beach (during the dry spell) was about 400,000 gallons per day including the 180,000 gallons per day lost by the Indian River Packing Company (a worst case situation). Including Pinecrest and all other projects for which we have agree- ments which commit the county td serve them,we can have an additional demand of 124,900 gallons per day after they are all built -out. SEP 2 1991 Boot 47 PAcE � 37 I SEP 2 1981 80dKAl 7PAS 375 P Under the worst demand conditions we will still have a reserve of 75,100 gallons per day - sufficient for another 300 units. We intend to try to reserve these 300 connections by the time the water plant is ready. I believe this is the question the Board of Commissioners has been concerned with. REC01MIENDATION & FUNDING I recommend complete approval as to the manner in which the Pinecrest Subdivision had been resolved. ADMINISTRATOR NELSON REPORTED THAT THE 1.7 RESIDENTS WHO WERE WITHOUT WATER HAVE BEEN CONNECTED UP ALREADY. THE COMMISSION INDICATED THAT THEY WISHED TO BE ASSURED THAT WE HAVE NOT DENIED ANY PREVIOUS REQUESTS FOR SERVICE AND THAT WE WILL NOT BE PUT IN THE POSITION OF HAVING TO DENY SOMEONE ELSE WHO WISHED TO BE TREATED THE SAME. THE ADMINISTRATOR CONFIRMED THAT WE HAVE ALLOCATED EVERYONE WHO HAS REQUESTED AN ALLO- CATION, AND THAT WE DO HAVE THE WATER AND WANT TO INCREASE OUR BASE. CHARIMAN LYONS EXPLAINED THAT THE COMMISSION IS SENSITIVE TO THE WATER SITUATION AND EQUALLY SENSITIVE TO THE EMERGENCY BASIS, AND UNTIL WE REALLY CET INTO THE WATER, BUSINESS, THE COMMISSION REALLY WOULD LIKE TO KEEP THEIR HANDS ON THE THROTTLE AND MONITOR THE SITUATION. ADMINISTRATOR NELSON STATED THAT HE WOULD BRING EVERY REQUEST TO THE COMMISSION° DISCUSSION ENSUED AS TO THE NECESSITY TO PAY THE IMPACT FEES IN ADVANCE FOR RESERVED TAPS, AND nUESTION AROSE ABOUT THE LINE REQUIRED TO CONNECT UP. ENGINEER SCHMUCKER STATED THERE WAS ONLY ABOUT 300' OF LINE REQUIRED, AND THE DEVELOPER IS PAYING FOR THAT. MOTION WAS MADE BY COMMISSIONER SCURLOCK, SECONDED BY COMMISSIONER BIRD, TO APPROVE CONNECTION AND RESERVATION OF 122 TAPS FOR PINECREST SUBDIVISION AS DISCUSSED, BASED ON THE ADMIN- ISTRATOR I S ASSURANCES THAT WE DO HAVE EXCESS CAPACITY AND HAVE NOT DENIED ANYONE IN THE AREA WHO HAS REO UESTED SERVICE; SUBJECT TO THE ASSOCIATED IMPACT FEES ALL BEING PAID IN ADVANCE AND CONVEYANCE OF THE NECESSARY LINES. THE ADMINISTRATOR AND UTILITY DIRECTOR REVIEWED IN DETAIL THE PRIORITY SYSTEM EARLIER APPROVED BY THE BOARD FOR GRANTING ALLOCATIONS AND INFORMED THE BOARD THAT THEY HAVE FOLLOWED THESE PROCEDURES AND HAVE BEEN SIGNING AGREEMENTS AND GETTING SOME DEVELOPMENTS ONTO THIS SYSTEM, INCLUDING FRANK ZORC'S nRANGE TERRACE, AND THERE IS ALLOCATION LEFT OVER. THE ADMINISTRATOR STATED THAT HE WOULD KEEP A RUNNING TOTAL OF THE ALLOCATION RESERVE. COMMISSIONER FLETCHER WISHED TO KNOW IF THE INTENT OF THE MOTION ON THE FLOOR IS TO SERVICE ALL THREE PHASES OF THE SUBJECT SUBDIVISION, AND HE WAS INFORMED THAT WAS THE INTENT. THE CHAIRMAN CALLED FOR THE QUESTION. IT WAS VOTED ON AND CARRIED 3 TO 1 WITH COMMISSIONER FLETCHER VOTING IN OPPOSITION AND COMMISSIONER PODTKE BEING ABSENT. DISCUSSION FOLLOWED AS TO GRANTING PRELIMINARY PLAT APPROVAL FOR PINECREST SUBDIVISION, UNIT 3, AND ADMINISTRATOR NELSON STATE D. THAT ALL REVISIONS WERE MADE IN CONFORMANCE �-"ITH THE REQUEST OF THE TECHNICAL REVIEW COMMITTEE, AND THERE ARE NO OBJECTIONS TO THIS PROJECT. ON LOTION BY COMMISSIONER BIRD, SECONDED BY COMMISSIONER FLETCHER, THE BOARD UNANIMOUSLY GRANTED TENTATIVE APPROVAL OF PINECREST SUBDIVISION, UNIT 3, AS RECOMMENDED BY THE ADMINISTRATOR. 39 47 PAqlu SEP 2 1991 600K 47 PAA77 FINAL PLAT APPROVAL - F�F,EST- [AKE SUBDIVISION_ WIT -1 THE BOARD REVEIWED THE FOLLOWING MEMO: TO: The Honorable Members of the Board of County Commissioners FROM:Neil A. Nelson, County Administrator DESCRIPTION AND CONDITIONS DATE: August 25, 1981 FILE: SUBJECT: Request for Final Plat Approval Forest Lake Unit 1 Subdivision Location: West of 43rd Avenue between South Relief Canal and R.D. Carter Rd. REFERENCES: Paul F. Rosskamp, PLS, to Neil Nel sot Letter: County Administrator dated August 10, 1981 The owner, Chiflada Investments and Vista Linda Properties (George Frederick, agent) is requesting Final Plat Approval of Forest Lake Unit 1 Subdivision. ALTERNATIVES AND ANALYSIS The Surveyor of record has certified that all improvements have been constructed in accordance with the approved preliminary plat and the County's Subdivision Ordinance except for installation of a drainage pipe. The developer has agreed to install the pipe but has submitted a $300.00 cash performance bond to cover this work prior to installation. Also, Tract "C" is to remain the property of the developer and .is not to be dedicated. The County Engineer has inspected the work and has comfirmed that improvements are complete as stated above. RECOMMENDATIONS AND FUNDING Based upon comments received by the County Staff, the following recommendation is presented: Accept the $300. cash performance bond to cover drainage pipe installation and approve the Final Plat of Forest Lake Unit 1 Subidvision. The Declaration of Covenants and Restrictions, Articles of Incorporation of Forest Lake Unit 1 Property Owners Assoc.,Inc. and Association By -Laws are to be properly executed and filed with the plat as required. There are no funding considerations to be addressed by the Board for this item. ON MOTION BY COMMISSIONER SCURLOCK, SECONDED BY COMMISSIONER BIRD, THE BOARD UNANIMOUSLY APPROVED THE FINAL PLAT OF FOREST LAKE SUBDIVISION, UNIT 1, BASED ON SUBMISSION OF A X300 CASH PERFORMANCE BOND. FINAL PLAT APPROVAL_GENE�_--S-uBDIVISION THE BOARD REVIEWED THE FOLLOWING MEMO: TO: The Honorable Members of the DATE: August 25, 1981 FILE: Board of County Commissioners FROM: Nei 1 A. Nelson, County Administrator DESCRIPTION AND CONDITIONS SUBJECT: Request for Final Plat Approval of Genesea Subdivision located East of Highway A -1-A along South Beach REFERENCES: Robert F. Lloyd to Neil Nelson, County Administrator, dated ,August 7, 1981 The owner, Salama Development Corp., Robert F. Lloyd, agent, is requesting Final Plat approval of Genesea Subdivision. The Engineer -of -Record has certified that all required improvements have been completed in substantial accordance with the approved Preliminary Plat and the Indian River County Subdivision Ordinance, with the exception of an over -the -dune walkover structure. The owner has received bids on this item and construction is about to commence. ALTERNATIVES AND ANALYSIS The County staff has reviewed the Final plat documents and inspected the construction of improvements. All staff comments have been complied with,:how- ever a statement from the owner has not yet been received certifying that no outstanding indebtedness is due for required improvements. RECOMMENDATIONS AND FUNDING Based upon staff concurrance, it is recommended that Final Plat approval be granted for Genesea Subdivision subject to the certification by the owner that no outstanding indebtedness is due for required improvements. item. There are no funding considerations to be considered by the Board for this ENGINEER ROBERT LLOYD REPORTED THAT THE PERMIT FOR THE DUNE CROSS—OVER HAS BEEN APPLIED FOR BUT NOT RECEIVED AS YET, AND THEY HAVE RECEIVED A BID ON IT FROM NETTO CONSTRUCTION AND ONE OTHER. QUESTION AROSE AS TO THE REQUIREMENT FOR C ERITFICATION BY OWNER THAT NO OUTSTANDING INDEBTEDNESS IS DUE FOR REQUIRED IMPROVEMENTS, AND MR. LLOYD EXPLAINED THAT THE OWNERS ARE FROM TANZANYIKA, AFRICA. SEP 2 19814147 �SEP 2 1981 BOOK 47 PAGE379 9 MOTION WAS MADE BY COMMISSIONER SCURLOCK, SECONDED BY COMMISSIONER BIRD, TO GRANT FINAL PLAT APPROVAL OF G ENESEA SUBDIVISION AS RECOMMENDED BY THE ADMINISTRATOR, UPON CERTIFICATION BY OWNER THAT NO OUTSTANDING INDEBTEDNESS IS DUE FOR REQUIRED IMPROVEMENTS. DISCUSSION ENSUED ABOUT THE FACT THAT SOME DEVELOPMENTS ALONG AIA IN THE PAST HAVE BEEN ASKED TO DEDICATE A ?O' ADDITIONAL EASEMENT, BUT THIS SUBDIVISION HAS NOT DONE SO. ENGINEER DAVIS REPORTED THAT THIS WAS NOT REQUESTED AT THE TIME OF PRELIMINARY PLAT APPROVAL SO THEY DID NOT COMMENT UPON IT, AND THE PLANNING DEPARTMENT HAS MADE NO INDICATION THAT THEY ARE REQUESTING IT. ATTORNEY COLLINS DID NOT FEEL THAT WE CAN REQUIRE THIS NOW WHEN IT WAS NOT REQUIRED AT THE TIME OF PRELIMINARY PLAT APPROVAL. THE CHARIMAN CALLED FOR THE QUESTION. IT WAS VOTED ON AND CARRIED UNANIMOUSLY. PRELIMINARY PLAT APPROVAL - GREEN ACRES SUBDIVI"SIGN THE BOARD REVIEWED THE.FOLLOWING MEMO & LETTER: m o _ TO: The Honorable Members of DATE: August 26, 1981 FILE: The Board of County Commissioners FROM. Nei A. Ne1A's County Administrator DESCRIPTION AND CONDITIONS SUBJECT: Request for Preliminary Plat Approval - Green Acres Subdivision Vincent F. Quade, Owner R.F. Lloyd, Engineer of Record Approx. 13.5 Acres containing 20 Lots Zoned R-1 located South of Oslo Road West of 43rd Avenue REFERENCES: R.F. Lloyd to James Davis dated August 26, 1981 The Engineer of Record, R.F. Lloyd, agent for Vincent Quade, is requesting Preliminary Plat approval for Green Acres Estates Plat I. The Technical Review Committee discussed this project on August 4, 1981, and all recommendations have been incorporated in a revised design. ALTERNATIVES AND ANALYSIS The owner has agreed to paving a half road along the south property line to connect to future subdivisions and provide internal circulation. Also, an error exists on the Preliminary Plat in that roads and easements are to be dedicated to the public and shall not be private. The Engineer has agreed to these items in the above re- ferenced letter. RECOMMENDATIONS AND FUNDING It is recommended that Preliminary Plat Approval be granted for Green Acres Estates Plat I subject to the following: 1) Roads and easements shall be dedicated to the public 2) A half road be paved along the south property line. There are no funding considerations to be addressed by the Board for this item. 43 Bou 47 PAGE 380 J LLOYD AND ASSOCIATES BBOT( 47 acE 381 ENGINEERS AND SURVEYORS ROBERT F. LLOYD REGISTERED CIVIL ENGINEER 3538 REPORTS REGISTERED LAND SURVEYOR 944 DESIGNS SUPERVISION (305) 562-4112 APPRAISALS 1 8 3 5 2 0 T H STREET CONSULTATIONS' VERO BEACH. FLORIDA 3296❑ HAND DELIVERED August 26, 1981 Mr. James Davis County Engineer 2345 14th Avenue Lawyers Title Building Vero Beach, Florida 32960 Re: Green Acres Dear Mr. Davis: Pursuant to our telephone conversation of this date, I am out- lining the following: Item 1. As to the 30 foot half street on the South end, we will put in 10 feet. Item 2. Streets will be dedicated to the public. Item 3. This letter will constitute our formal request to the Board of County Commissioners that we will receive preliminary plat .approval. Item 4. It is not practical for us to have one entrance for the total subdivision being platted and as planned. Thanking you in advance for your cooperation, I remain, Very truly yours, LLOYD & ASSOCIATES,�IN By; Robert F. Lloyd, P.E. RFL/jlm ON MOTION BY COMMISSIONER BIRD, SECONDED BY COMMISSIONER SCURLOCK, THE BOARD UNANIMOUSLY GRANTED TENTATIVE APPROVAL TO GREEN ACRES SUBDIVISION SUBJECT TO ROADS AND EASEMENTS BEING DEDICATED TO THE PUBLIC AND A HALF ROAD BEING PAVED ALONG THE SOUTH PROPERTY LINE DISCUSSION RE HUMANE SOCIETY AGREEMENT THE CHAIRMAN AND ATTORNEY COLLINS REPORTED THAT THEY HAD MET WITH HUMANE SOCIETY PRESIDENT BARBARA NOLTE AND ANOTHER LADY AND TRIED TO CONVEY THAT WE FELT IF WE WERE GOING TO GIVE A 40 YEAR LEASE, WE SHOULD HAVE SOME INDICATION THAT PART OF THE SPACE IN THE FACILITY WOULD BE USED FOR COUNTY ANIMAL CONTROL PURPOSES, MRS, NOLTE APPARENTLY FEARS THAT ALL THEIR SPACE WOULD BE TAKEN OVER BY ANIMAL CONTROL AND NONE LEFT FOR HUMANE SOCIETY PURPOSES, IT WAS EMPHASIZED THAT WE WERENIT TRYING TO TAKE AN EXCESSIVE AMOUNT OF THE FACILITY, BUT THAT WE WOULD EXPECT THE FACILITY TO PROVIDE THE COUNTY SOME SERVICE AND A CERTAIN PERCENTAGE OF THE SPACE, MRS, NOLTE APPAR- ENTLY RETAINS THE IMPRESSION THAT EVENTUALLY THE COUNTY WOULD TAKE OVER AND FORCE THE HUMANE SOCIETY OUT. COMMISSIONER SCURLOCK COMMENTED THAT HE HAD TALKED WITH MRS, NOLTE AND MENTIONED A FIGURE OF 30%, WHICH HAD SEEMED ACCEPTABLE TO HER, AND IN ADDITION, THEY HAD SOME CONVERSATION ABOUT THE COUNTY PROVIDING UTILITY SERVICE BECAUSE THEY WOULD BE LOCATED ACROSS FROM THE COUNTY BARN AND THEY ARE FACED WITH EXPENSIVE IMPROVEMENTS BECAUSE OF THE TYPE OF LAND. IT SEEMS, HOWEVER, THE MISUNDERSTANDING CONTINUED, AND NOW THEY ARE THINKING ABOUT GOING OUT AND GETTING THEIR OWN SITE AND CONSTRUCTING THEIR OWN FACILITY. THE BOARD AGREED THEY DID NOT WANT TO ALLOW THE SITUATION TO DETERIORATE WITH THAT RESULT, AND ATTORNEY COLLINS STATED THAT HE WOULD TRY TO WORK THIS MATTER OUT WITH THE HUMANE SOCIETY ATTORNEY, WAYNE MCDONOUGH. DISCUSSION RE STATE ROAD 512 (FELLSMERE ROAD) DISCUSSION ENSUED ON THE ADVISABILITY OF REMOVING THE DANGEROUS HILL ON STATE ROAD 512 JUST WEST OF THE RAILROAD TRACKS AND THE ADDITIONAL $10,000 REQUIRED TO ACCOMPLISH THIS WHILE THE D.O.T. IS IN THE PROCESS OF WORKING ON THIS ROAD, IT WAS AGREED THAT PUBLIC PRESSURE WOULD FORCE THE COUNTY INTO THE POSITION OF HAVING TO REMOVE THIS HILL AT SOME TIME AND THAT IT WOULD BE FOOLISH NOT TO TAKE ADVANTAGE OF THE OPPORTUNITY TO GET THIS ACCOMPLISHED BY THE D.O.T. SIMPLY BY COMING UP'WITH $5,000. S E P 2 199145 Booz 47 PACE 382 SEP 2 1981 800K 47 PAr,E 383 ON MOTION BY COMMISSIONER FLETCHER, SECONDED BY COMMISSIONER SCURLOCK, THE BOARD UNANIMOUSLY AUTHORIZED THE EXPENDITURE OF $5,000 TO BE MATCHED WITH THE $5,000 PUT UP BY THE SEBASTIAN CITY COUNCIL FOR THE REMOVAL OF THE HILL ON STATE ROAD 512, DISCUSSION RE INDIAN RIVER SHORES ANNEXATION CHAIRMAN LYONS REPORTED THAT AFTER SEVERAL DISCUSSIONS WITH FRITZ GIERHART, INDIAN RIVER SHORES COUNCILMAN, HE HAD TAKEN THE POSITION THAT IF INDIAN RIVER SHORES AND -THE COUNTY CAN COME UP WITH AN AGREEMENT'ON THE OPERATION OF THE TRACKING STATION PARK TO ENSURE ITS LONG TERM OPERATION WITH RULES THAT THE COUNTY DID NOT FIND ONEROUS AND WE COULD REACH AGREEMENT ON THE GENERAL TERMS OF DEVELOP- MENT, HE WOULD BE WILLING TO RECOMMEND THAT WE DO THIS; OTHERWISE, HE BELIEVED WE SHOULD ASK THE ATTORNEY WHAT STEPS WE CAN TAKE TO HEAD OFF THE ANNEXATION, ATTORNEY COLLINS INFORMED THE BOARD THAT FRIDAY THE TOWN WILL CONSIDER THE SECOND READING OF THE ORDINANCE AND FINAL ADOPTION, AND AFTER THAT WE HAVE 30 DAYS TO TEST THE ACTION, HE THEN GAVE THE BOARD AN OVERVIEW OF THE SITUATION, EXPLAINING WHAT HE FELT WAS THE REASON FOR THE TOWN NOT INCLUDING THE TRACKING STATION PARK PROPERTY IN THE PROPOSED ANNEXATION AND THE REASONS HE FELT WE COULD DEFEAT THE ANNEXATION, ATTORNEY COLLINS BELIEVED THE TOWNS ATTITUDE TOWARDS NEGOTIATION OF THE SITUATION WAS FAVORABLE AND NOTED THAT EVEN THOUGH HE BELIEVED WE CAN DEFEAT THE ANNEXATION, WE COULD BE LOOKING AT ANOTHER TWO YEARS OF LITIGATION IF WE CONTESTED IT, HE STATED THAT IF THE BOARD DESIRES TO LITIGATE, HE BELIEVED THERE IS GOOD PRECEDENT ON OUR SIDE; IF THE BOARD WANTS TO TRY TO RESOLVE THE MATTER--BY- ALLOWING'THE FIVE ACRES TO BE ANNEXED BY THE TOWN WHICH WOULD ALLOW THEM TO BRING IN PEBBLE BEACH AND THE OTHER PROPERTIES, HE BELIEVED WE CAN WORKOUT AN AGREEMENT THAT DOESNIT IMPOSE A HARDSHIP AND ALLOWS THE PROPERTY TO BE USED FOR PARK PURPOSES, THE ATTORNEY FURTHER NOTED THAT UNDER THE SEWER AGREEMENT WE HAVE.WITH THE TOWN, WHOEVER ENDS UP WITH THE PROPERTY PAYS THE CITY OF VERO BEACH THE COST OF THE LINE, WHICH IS A CONSIDERABLE AMOUNT, 46 4 QUESTION AROSE AS TO HOW BINDING SUCH AN AGREEMENT WOULD BE ON FUTURE TOWN COUNCILS, AND ATTORNEY COLLINS NOTED THAT WE CAN MAKE A BINDING AGREEMENT, BUT WHAT A FUTURE COUNCIL MIGHT DO CAN ONLY BE SUBJECT TO SPECULATION. HE DID NOT FEEL THAT ANYONE COULD TAKE AWAY THAT THERE WILL BE A PARK USE AND IT WILL BE OWNED BY THE COUNTY AND FELT IT IS MAINLY A REGULATION PROBLEM, IN FURTHER DISCUSSION, IT WAS GENERALLY FELT THAT WE DO NOT WANT TO SET OUT ON AN ADVERSARY RELATIONSHIP IF WE CAN COME WITH A SATISFACTORY AGREEMENT AND THAT WE SHOULD AT LEAST PURSUE SUCH AN AGREEMENT AND SEE WHAT IT LOOKS LIKE. MOTION WAS MADE BY COMMISSIONER SCURLOCK, SECONDED BY COMMIS- SIONER FLETCHER, TO AUTHORIZE THE CHAIRMAN TO ASK THE TOWN OF INDIAN RIVER SHORES TO DELAY THE SECOND READING OF THE ORDINANCE AND ALSO TO EMPOWER ATTORNEY COLLINS, IN THE EVENT THE TOWN DOES NOT POSTPONE THIS ACTION, TO APPEAR AND TAKE AN ADVERSARY POSITION TO THE ANNEXATION AND FURTHER TO AUTHORIZE TRYING TO NEGOTIATE AN AGREEMENT IN THE EVENT THE SECOND READING IS POSTPONED. ROBERT "FLIP" LLOYD REQUESTED THAT IF SUCH AN AGREEMENT IS NEGOTIATED, THAT THOSE WHO LIVE IN THE SUBJECT AREA BE INCLUDED IN THE PLANNING. THE CHAIRMAN CALLED FOR THE QUESTION. IT WAS VOTED ON AND CARRIED UNANIMOUSLY. TRANSFER OF RAILROAD CROSSINGS FROM STATE TO COUNTY JURISDICTION ADMINISTRATOR NELSON WITHDREW THE ABOVE ITEM FROM TODAY'S AGENDA. REQUISITION FOR QUARTERLY PAYMENT OF ANNUAL CONTRIBUTIONS CONTRACT SEC. 8 HOUSING RENTAL ASSISTANCE PROGRAM - ON MOTION BY COMMISSIONER SCURLOCK, SECONDED BY COMMISSIONER BIRD, THE BOARD BY A 3 TO 1 VOTE, COMMISSIONER FLETCHER VOTING IN OPPOSITION AND COMMISSIONER WODTKE BEING ABSENT, APPROVED THE REQUISI- TION FOR PARTIAL PAYMENT OF ANNUAL CONTRIBUTIONS HOUSING ASSISTANCE PAYMENTS PROGRAM AND AUTHORIZED THE SIGNATURE OF THE CHAIRMAN. 47 Box 47 PAcE 384 r 5z156�EP 2 1981 Army A7 PA(G 19.9; i U.S. DEPARTMENT OF HOUSING AND URBAN rJ;V=LJPMENT FOR HUD USEONLY • REOWSIT)ON FOR PARTIAL PAYMENT OF ANNUAL CONTRIBUTIONS HOUSING A:,:,:STANCE PAYMENT S PROGRAMI Voucher Number SECTION 23 j ScCT10N `S (X 1 Date of Requisition 8/24/81 Fiscal Year Ending Dete 9/30/82 For Quarter Ending 12/31/81 NAME AND ADDRESS OF PUBLIC HOUSING AGENCY (inciudln9 'ap code) ACC Contract Number A- 3 09 Indian River Board of County Commissioners ProfectNumber FL_29-E132-001 800 - 20th Place Suite 3 Vero Beach FL 2960 No.ofMonthsinFiscal Year 12 Type of Project: DEPOSITARY BANK (A -Inc, Addresi and Account Number) The First Bankers of Indian River County EXISTING NEW REHAB. Vero Beach, FL 32960 Acct. # 939-0400 0-1 a. P"r,Tber of Units Under Less to Eligible Families as of Date of Requisition 129 27timated Number of Units to be under Lease at End of Requosted Quarter e. Avarago Monthly housing Assistance Payment Per Unit .s of Date of Requisition 160 ESTIMATE OF REQUIRED TOTAL COST ESTIMATED ADDITIONAL COST TO END CUMULATIVE TOTAL DESCRIPTION ANNUAL CONTRIBUTIONS INCURRED TO DATE OF REQUESTED QUARTER FUNDS REQUIRED (]) (2) (3) (4) (5) PRELIMINARY ADMINISTRATIVE EXPENSE 1. Preliminary Administrative Expense—Prior to ACC (Account 4010) 0 0 74 0 1 0 2. Preliminary Administrative Expense—After ACC (Account 4012) 0 0 0 3. Total Preliminary Administrative Expense (Lincs 1 & 2) NONEXPENDABLE EQUIPMENT 4. Replacement of Nonexpendable Equipment (Account 7520) , , , � �€ +f 0 0 kA�d 5. Property Betterments and Additions (Account 7540) 0 0 6. Total Nonexpendable Equipment (Lines 4 & S) 0 HOUSING ASSISTANCE PAYMENTS 60,480 60,480 7. Housing Assistance Payments (Account 47/S) 329,664 0 ADMINISTRATIVE FEE S. Total Administrative Fee Approved for Fiscal Year 39,327 S, Y' (mthly Rate of Administrative Fee (Line 8 divided by number of months ;fiscal yeas) 3,277 0 Amount Previously Requisitioned for fiscal year estimated Additional Amount Required to end of Requested Quarter 8_12— i Total Administrative Fee (Lines 10 & 11) 9 INDEPENDENT PUBLIC ACCOUNTANT AUDIT COSTS (Section 8 only) 13. Total Independent Public Accouni!ant Audit Costs 2,500 2 SECURITY AND UTILITY DEPOSITS (Section 23 only) : 14. Total Allowance Approved for Security and Utility Deposits 0 15. Amount Previously Requisitioned for Fiscal Year 0 16. Estimated Additional Amount Requirud to End of Requesied Quarter 17. Total Security and Utility Deposits (Litres 15 & 16) AMOUNT OF THIS REQUISITION 18. Total Funds Required to End of Requested Quarter (Lincs 3, 6, 7, 12, 72,812 13,& 17) 19. Total Partial Payments Received for Fiscal Year to Date 72-812/X\ 20. Partial Payment Requested (Line 18 minus Line 19) IST 2ND 3RD TOTAL METHOD OF PAYMENT INSTALLMENT INSTALLMENT INSTALLMENT 21. Requested Installment Payments 24 270 L24.271 114,171- 1 CERTIFY that housing assistance payments hive been cr will be made only with re%pect to units which: (1) are under (ease by Families at the time such in Housing Azistance Payments Contracts and (2) the Housing Agency has within housing assistance payments are made excopt as otherwise provided the one year prior to the making of such housing assistance payments, adequately inspectod or caused to be inspected (including inspection of grounds, facilities, and areas for the benefit and use of the Families) to assure that decent, safe and sanitary s=ousing accommodations are being provided; that all applicable pro- for contributions has been exam- visions of the above numbered Contract have been complied with by the Housing Agency; and that this requisition annual ined by me and to the best of my knowledge and belief it is true, correct and complete. is usi�J�P.',IchoU.d �� y �ditle I ��% (Date) (Signature f lo erttfYl HUD FIELD OFFICE APPROVAL (Signature and Title of Official Authorized to Approve) (Date) REGIONAL ACCOUNTING DIVISION PAYh1ErVT AMOUNT DATE CERTIFIED Prevalidated by: — — Furs OF PAID CE PAYMENT NTFIED OR (initials) ---- -•- -- (Signature) (Date) _ TOTAL ReDiacTSOMFORI.n. 117J D 2663 date=d Jur c 1`,�7l. �. HUU 7lrib .7 GIFFORD SEWER ONLY CUSTOMERS ADMINISTRATOR NELSON REVIEWED THE HISTORY OF THE ClIFFORD SEWER SITUATION AND HIS RECOMMENDATIONS AS SET OUT IN THE FOLLOWING MEMO: TO: Honorable Members of the DATE: August 26, 1981 FILE: 2C-2 Board of County Commissioners SUBJECT: Gifford Sewer Only Customers FROM: Neil Nelson, County Admn. REFERENCES: 1. A Sewer only customer list 2. Sample letter to sewer only customers DESCRIPTION AND CONDITIONS When UDU ran the Gifford water and sewer service, there were ten customers with water and sewer connections who had the water service disconnected so that they could use their own well which they considered better water. With only a sewer connection, most of the customers paid nothing toward their sewer service bills and ran up arrears as shown in Reference A. When the county began the service, connected to the City of Vero Beach water supply, all previous customers were given an opportunity to reconnect for $15.00. Later the connection fee of $200.00 was imposed and then Ordinances 80-21 and 80-22 have imposed the impact fees as of June 1, 1 80. Ordinance 80-13 requires that sewer service shall not be provided without water service, no water or sewer service shall be rendered free, with result that service can be terminated for non-payment. ALTERNATIVES & ANALYSIS Until now, the county had the expense of running the sewage collection system, lift -stations and gravity line maintenance. Now we are on the verge of starting up the Gifford Sewage Treatment Plant so we will have the additional plant operating expenses. After reviewing this problem with the Gifford Water and Sewer Advisory Committee, the Health Department and County Attorney Joe Collins we propose to do the following: 1. Have the Board of Commissioners approve deletion of UDU bill records from before the time the County began operating the system on 6/78. In discussion, we learned that some of the debt records (from the time the customers were under U.D.U.) were lost due to rain damage. The concensus was that without such proof, it is difficult to insist those back bills must be paid. I am inclined to agree. Please note on the attached list that if we delete those portions of the bill, the County will have to write off $1,598.28 as bad debt. Before this can be done, this procedure will have to be approved by the Board of Commissioners. 49 BOOK 47 PAGE 6 Fr - SEP 2 1981 2. Notify the ten customers by letter that they will be required to reconnect to the water system, pay the impact - fee charged to everyone - as well as the sewer service fees since the county has operated the system. 3. The customer will have the opportunity to go to the utility office and get the extended payment contract established for impact fees. 4. If the customer does not respond, the sewer service lateral will be dug upind plugged - with additional service charged to cover the expense of this added work then added to the outstanding bill. RECOMMENDATION & FUNDING We recommend that the Board of Commissioners approve the deletion of $1,598.28 to be written off to "bad debt" and endorse the procedure as outlined herein. IN DISCUSSION, IT WAS NOTED THAT THE TIME PAYMENT PLAN WOULD ALLOW THE CUSTOMER UP TO TWO YEARS TO PAY THE IMPACT FEES, COMMIS- SIONER-SCURLOCK REPORTED THAT THE GIFFORD ADVISORY COMMITTEE IS VERY MUCH IN FAVOR OF THE ADMINISTRATORS RECOMMENDATIONS, COMMISSIONER FLETCHER INQUIRED AS TO ANY LEGAL RECOURSE THESE INDIVIDUALS MIGHT HAVE IF WE HAVE TO TERMINATE THEIR SEWER SERVICE, AND ATTORNEY COLLINS EXPLAINED THAT THEY WOULD NOT BE TERMI- NATED WITHOUT PLENTY OF NOTICE, AND HE BELIEVED THE ONLY RECOURSE THEY WOULD HAVE WOULD BE TO MOVE OUT BECAUSE HE DOUBTED YOU WOULD BE ALLOWED TO INSTALL A SEPTIC TANK IF YOU HAVE A SEWER LINE RUNNING BY YOUR HOUSE, ON MOTION BY COMMISSIONER SCURLOCK, SECONDED BY COMMISSIONER BIRD, THE BOARD UNANIMOUSLY APPROVED THE RECOMMENDATIONS OF THE ADMINIS- TRATOR RE GIFFORD SEWER ONLY CUSTOMERS AS SET OUT IN HIS MEMO OF AUGUST 26, 1981, REFUND OF TAX DEED PROCEEDS TO LOLA SNOW AND CREATION OF POLICY ATTORNEY COLLINS EXPLAINED THE PROCEDURES SET UP BY THE STATUTES RE PROCEEDS FROM TAX SALES WHEREBY THE PROPERTY OWNER IS NOTIFIED AND CAN CLAIM THE FUNDS FROM THE CLERK WITHIN 90 DAYS AFTER THE SALE, IF THESE FUNDS ARE UNCLAIMED AFTER THE 90 DAYS, THEY GO INTO THE GENERAL FUND, AND THE PROPERTY OWNER IS ALLOWED TWO YEARS TO MAKE A CLAIM TO THE BOARD OF COUNTY COMMISSIONERS FOR A REFUND. THE ATTORNEY SUGGESTED THAT THE BOARD ESTABLISH A POLICY AUTHORIZING THE FINANCE OFFICER TO PAY THESE FUNDS TO THOSE MAKING PROPER CLAIMS WITHIN THE TWO YEAR PERIOD, ON MOTION BY COMMISSIONER SCURLOCK, SECONDED BY COMMISSIONER BIRD, THE BOARD UNANIMOUSLY ESTABLISHED A POLICY AUTHORIZING THE FINANCE OFFICER TO REFUND TAX DEED PROCEEDS TO THOSE MAKING PROPER CLAIMS WITHIN THE TWO YEAR PERIOD SET BY STATUTE. DISCUSSION RE ASSESSMENT OF STREET LIGHTING DISTRICTS ON A PER PARCEL BASIS FINANCE OFFICER BARTON STATED THAT SINCE THE GIFFORD STREET LIGHTING DISTRICT WILL BE ASSESSED ON A PER PARCEL BASIS, HE HAD ASSUMED THE OTHER TWO EXISTING STREET LIGHTING DISTRICTS COULD MOVE (AHEAD ON THE SAME BASIS. HE REPORTED THAT HE HAD TALKED TO THE PROPERTY OWNERS ASSOCIATIONS OF BOTH DISTRICTS, AND THEY WERE IN FAVOR OF THE IDEA. IN THE R,OCKRIDGE STREET LIGHTING DISTRICT, THERE ARE 357 PARCELS, AND IT WOULD WORK OUT TO ABOUT $8.59 PER PARCEL, OR BASICALLY PER HOUSE. ASSESSING IN ROCKRIDGE ON THE MILLAGE BASIS HAS BECOME A PROBLEM DUE TO THE HIGHER HOMESTEAD EXEMPTION FIGURE NOW IN EFFECT. THERE ARE TWO EXPENDITURES INVOLVED — THE COST OF THE AD, WHICH IS ABOUT $125, AND A FEE TO THE PROPERTY APPRAISER. IN THE r CASE OF THE LAURELWOOD DISTRICT, THE PER PARCEL COST WOULD WORK OUT TO $16.35. ATTORNEY COLLINS INFORMED THE :BOARD THAT THERE IS A DIFFERENCE IN THESE TWO DISTRICTS SINCE THE LAURELWOOD STREET LIGHTING DISTRICT WAS SET UP AS A MUNICIPAL SERVICE TAXING DISTRICT BY BOARD ACTION WHEREAS THE ROCKRIDGE DISTRICT WAS CREATED BY A REFERENDUM, AND HE WOULD HAVE TO RESEARCH TO DETERMINE WHETHER IT WOULD REQUIRE ANOTHER REFERENDUM TO AMEND THE ASSESSMENT METHOD. THE BOARD REQUESTED THAT HE RESEARCH THIS AND MAKE A REPORT. ON MOTION BY COMMISSIONER SCURLOCK, SECONDED BY COMMISSIONER FLETCHER, THE BOARD UNANIMOUSLY AUTHORIZED ADVERTISEMENT OF A PUBLIC HEARING ON THE ADOPTION OF AN ORDINANCE AMENDING THE METHOD OF ASSESS—, MENT FOR THE LAURELWOOD STREET LIGHTING DISTRICT. RID #92 — ROAD STRIPING THE BOARD REVIEWED THE FOLLOWING MEMO: SEP 2 1981 51 Bou 47 PAGE 388 SEP 2 1981 TO: Chairman, Board of County Commissioners FROM: Chairman, Bid Committee Bo09 7 PAu 389 1 DATE: August 25, 1981 FILE: SUBJECT: IRC Bid #92 - Road Striping - County Roads REFERENCES: 1. A public meeting was held at 11:00 A.,H., August 25, 1981 in the County Administrator's office, 2345 14th Avenue, Vero Beach, F1. This meeting was so advertised on July 29, 30, 31, 1981 in the Vero Beach Press Journal. 2. The purpose of this meeting was to open and record IRC Bid 492. This bid was for Road Striping on County Roads. 8 Bid Proposals sent, 6 received Florida Stripe -All $46,613.20 Best Striping (Shurley Contracting) 43,173.26 Aero Stripe, Inc. 40,292.58 South Florida Striping 43,643.76 Markings & Equipment Corp. 37,821.60 (Low Bidder) Perma-Line 57,459.40 3. The Committee recommends this bid be awarded to the low bidder, Markings & Equipment Corp.. Fund Account - #004-214-541-35.39 ON MOTION BY COMMISSIONER SCURLOCK, SECONDED BY COMMIS- SIONER BIRD, THE BOARD UNANIMOUSLY ACCEPTED THE RECOMMENDATION OF THE BID COMMITTEE AND AWARDED BID #92 ON ROAD STRIPING TO MARKINGS EQUIPMENT CORP., AS BEING THE LOWEST AND BEST BID IN THE AMOUNT OF $37,821,60, TO BE PAID OUT OF ACCOUNT #004-214-541-35,39, COMMISSIONER SCURLOCK NOTED THAT IN THE BID TABULATION FORM, THE BID OF AERO STRIPE WAS INCORRECTLY TOTALED AND SHOWN AS $20,292,58, WHEN IT SHOULD HAVE BEEN $40,292.58, THE FOLLOWING CHANGE ORDERS SIGNED BY ADMINISTRATOR NELSON PER COMMISSION AUTHORIZATION OF AUGUST 11, 1979, ARE HEREBY MADE A PART OF THE MINUTES: COUNTY ADMINISTRATION BUILDING: N0, 64 No, 65 No, 66 CHANGE OWNER � ARCHITECT S ORDER CONTRACTOR 8 FIELD 0 - ,",A DOCUAfENT 6707 OTHER 5 69 PROJECT: Indian River County ,name .address) County Administrat!on Bldg. TO (Contractor) Reinhold Construction Inc. P.O,Box 666 Cocoa, FL 32922 CHA!vCE ORDER NUMBER 6,, 7 ARCHITECT'S PROJECT NO 9363 CONTRACT FOR Additions and Re"ovations I_ _I CONTRACT DATE.4/2!80 lou are d;rected to male the following changes in this Con!ract 7P-113 Provide two short sidewalk connections frprT the new sidewalk to ;569•n3 the License Bureau (N130) and the Welfare area (170), on the north side of the east wing north, at the owners request. the proposed changes in the work may result In additional time required beyond the contract completion date. Addltlonal time will be added to the contract that Is directly related to this change carder. The contractor` will be paid for the additional required days at the rate of$300,00 (three hundred) per day for flixed overhead ;osts• The number of days requested are not reflected In the attached Documents_ 1f -e original Contract Sum was . . . . . . ,.et change by p,e�ious Change Orders . . S 340,110.0S +e Contract Sum prior to this Change Order was . 3,00603,110.82 ne Contract Sum will be (Increased) K&kXaexll*)dKXutitlX6: WXi by ih!s Change Order $ 5 69 0 3 "•e new Contract Sum including this Change Order will be . . . . .S - 3, OV,619, F5 I'c Contract Time will be (Increased) (decreased) (unchanged) by .-e Date of Completion as of the date of this Change Order therefore Is ,X:ELL METCALF b EDDY R EINHOLD CONSTRUCTION INC. ., E C % RACTO ` • •`HIT T -- a�0o, e Highw _��a,Boxi66 Address ---- oral Gab1L�34 _ Cocoa, F1 32922 GY rT[ A O DATE INDIAN RIVER CCUNTY 0�1'49 14th Ave Address —� - Vero Beach, FL 32560 DATE ;=L(1�_ + DOCUMENT 0791 • CHANCE GRDER • APRIL 1970 EDITION • A:ALP T 1910 • THE :R;(Ati I%STITuT[ OF ARCHITECTS, 1775 NEW YORK AVE.. NW. 1VASHINC1C"+, DC. —o00us O*,E P"Cr !' 53 Boa 47 RAGE 000 r SEP 2 1981 CHANGEOWNER ARCH17 ARCHIT[CT ORDER CONTRACTOR FIELD ❑ t'.g DCS( ('Aff NT 0701 OTHER ^nUiECT: Indian River County County Administration Bldg. i 0, (Contractor 9 CHANGE ORDER NUMBER. 65 PAPE 391 r Reinhold Construction inc. ARCHITECT'S PF'O)ECT NO. 9363 P.O.Sox 666 CONTRACT JOR.Add itions and Renovations Cocoa, FL 32922 L_ CONTRACT Dr;TE:4/2/80 are directed to make the following changes in this Contract C7'-10" Remove 4 (four) pumps located on east wall of old boiler room. $4,570.66 l'ie existing 6" CHrlS and Return lines in to pump discharge and suction lines. Provide 3/4" makeup water lines, complete with PRV and bypass for quick fill, also provide 3/4" valve with plug for traatment c,,f boiler and chilled water. Repair leaks 1n chilled and hot water piping undergroung. Repairs to be made by cutting lines leading to dead ends and capping, due to unforeseen coAditlons. Tire proposed changes in the vnrk may result in additional time re, 6 reed beyond the contract completion date. 'Additional time :dill be added to the contract that Is directly related to this change cyder. The contractot will be paid for the additional required days .at the rate ofS300.00 (three hundred) per day for fixed overhead costs. The number of days requested are not reflected in the attached documents. The crig;nal Contract Sum was . . . . . . . . . . . . . . . . . . . . . $ 2 , 748,000. 00 P,et change by previous Change Orders . . . . . . . . . . . . . . . . . . S 340,679.85 t he Contract Sum prior to this Change Order was . . . . . . . . . . . . . 3 .088 ,679.85 ,he Contract Sum will be (increased) &164 WX4RAI*Uby this Change Order . . . S 4,570.66 The nev, Contract Sum including this Change Order will be . . . . . . . . . . . S 3,093,250.51 The Contract Time. will be (increased) (decreased) (unchanged) by (- - -) Dais 'The Dare of Completion as of the date of this Change Order therefore is CONNELL METCALF & EDDY avt'utTC _2iJo. Dixie Highway address Coral Gablea), FL 33134 DATE REINHOLD CONSTRUCTION INC. F. QR9ox %66 Address Cocoa. Fl 12g22 ey- AIA DOCU•41NT CM • CHANCE ORDER • APRIL 1970 EDITION • AIAe • Q 1970 ° THE A'MiRICAN INSTITUTE Of ARCHIlECTS. 1735 NEW YORK AVE., NW. WASHINGTON. D.C. INDIAN RIVER COUNTY ()! lN9 14th Ave Addresy Veeo ,B. ach . FL 32960 ONE PACE M. M CHANGE ARCHI1: ARCttITICT 11r I� r ORDER CONTR.r1cTOR FIELD [� ❑ 1 DOUG'".'ta'T G'01 OTHER PROTECT: Indian River County :�,me. iddress) County Administration Bldg, T,,-) (Contractor) r Reinhold Construction Inc. P'O,Box 666 Cocoa, FL 32922 CHA'.CE ORDER NU.titiBEF. 66 7 ARCHITECT S PROJECT NO. 93'j3 CONTRACT FOR. Additions and Renov.at in,Is L CONTRACT DATE 4/2/d0 N, u are Vire,:ed to make the follo�.ing changes in this Contract c=-105 Provide secondary drainage (safety) pans for the two air handling units located move the stairs S254 f 5246 and drain to the outside in the two story portion of the East king southo At the request of the Owner, S CP-107 Remove two radiant heaters, one cath, In rooms N110 - N113. Cap off the piping and patch wall as required. S 38?.7=' The proposed changes in the work may result In addltlonal time required beyond the contract completion date. Additional time Mill be added to the contract that is directly related to this change order. The contractot will be paid for the additional required days at the rate ofS300.00 (three hundred) per day for fixed overhead costs. The number of days requested are not reflected in the attached dacuments. The origiral Contract Sum was . . . . . . . . . . . . S. 2 , 748 , 000.00 Net change by previous Change Orders . . . . . . . . . . . . . . . . . $ 339,327.24 The Contract Sum prior to this Change Order was . . . . . . . . . . . . . . . S 3.63 Z , 327.24 the Contrast Sum will be (Increased) LdStbdSwtStritS4?4 by this Change Order $ 5 , 171.99 The new Contract Sum including this Chani a Order will be . . . . . . . . $ 3 ,09= , X00. 23 'The Contract Time will be (Increased) (decry Ised) (uncha-ged; by The Date of Completion as of the date of th Change Order therefore Is CONNELL METCALF & EDDY REINHOLD CONSTRUCTION INC. INDIAN RiVER COUNTY ,a PC' TELT -D — � t� So, Dixie Highway P U.Box %66 1'1 � 4th Ave Address ddress Address,' Coral Gables, FL 13134 :ocoa, F1 32922 Verb , ach, FL 32960 aYYJ`,% ,�rZ6�, gy ��� �/ I Y ✓t. l OkTE V 4/rU J DATE AIA DOCUMtwT 1-701 ' CHANU ORDER ' APRIL 1970 EDITION ' A! -kg ' C 1970 • THE ON1 PAGE AMLR CAN 1%S1ITU7E Of ARCHITECTS, 1735 NEW YORK AVE. NY., WASHINGTON, D.C. 20006 SEP 2 190 1 BOOK 47 PACE 392 Boot PA*GE 393 THE SEVERAL BILLS AND ACCOUNTS AGAINST THE COUNTY, HAVING BEEN AUDITED, WERE EXAMINED AND FOUND TO BE CORRECT, WERE APPROVED AND WARRANTS ISSUED IN SETTLEMENT OF SAME AS FOLLOWS: TREASURY FUND NOS, 71802 - 72084 INCLUSIVE. SUCH BILLS AND ACCOUNTS BEING ON FILE IN THE OFFICE OF THE CLERK OF THE CIRCUIT COURT, THF; WARRANTS SO ISSUED FROM THE RESPECTIVE BONDS BEING LISTED IN THE SUPPLEMENTAL MINUTE BOOK AS PROVIDED BY THE RULES OF THE LEGISLATIVE AUDITOR, REFERENCE TO SUCH RECORD AND LIST SO RECORDED BEING MADE A PART OF THESE MINUTES. THERE BEING NO FURTHER BUSINESS, ON MOTION MADE, SECONDED AND CARRIED, THE BOARD ADJOURNED AT 6:45 O'CLOCK P.M. ATTEST: CLERK