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HomeMy WebLinkAbout2/1/1984Wednesday, February 1, 1984 The Board of County Commissioners of Indian River County, Florida, met in Regular Session at the County Commission Chambers, 1840 25th Street, Vero Beach, Florida, on Wednesday, February 1, 1984, at 9:00 o'clock A.M. Present were Don C. Scurlock, Jr., Chairman; Patrick B. Lyons, Vice Chairman; Richard N. Bird; Margaret C. Bowman; and William C. Wodtke, Jr. Also present were Michael J. Wright, County Administrator; L. S. "Tommy" Thomas, Community Services Director; Gary Brandenburg, Attorney to the Board of County Commissioners; Jeffrey K. Barton, OMB Director; Lt. Dean Longo, Bailiff; and Barbara Bonnah, Deputy Clerk. The Chairman called the meeting to order. Reverend Fred W, McClennan, First Presbyterian Church, gave the invocation, and Commissioner Bowman led the Pledge of Allegiance to the Flag. ADDITIONS TO THE AGENDA Commissioner Lyons requested that Item 15.B.1, Comments on 911 County Map, be deleted and replaced with a status report on the jail. ON MOTION by Commissioner Lyons, SECONDED by Commissioner Wodtke, the Board unanimously added the above item to today's Agenda. :die FEB 1 194aocx :56�E FEB 1 1994 dW 56` PASE 02 =.- Commissioner Bird requested the following items be added to today's Agenda: 1) A discussion to consider forming a committee to study the feasibility of the County building a golf course at Kiwanis-Hobart Park. 2) A discussion to consider forming a committee to study the possibility of forming a county -wide recreational program. ON MOTION by Commissioner Bird, SECONDED by Commissioner Lyons, the Board unanimously added the above items to today's Agenda. _ Commissioner Scurlock requested the addition to today's Agenda of a discussion re a proposed settlement with Vista Royale Property Owners Association. ON MOTION by Commissioner Lyons, SECONDED by Commissioner Wodtke, the Board unanimously added the above item to today's Agenda. Administrator Wright requested a discussion be added to today's Agenda to consider hiring labor relations consultant David Richeson. ON MOTION by Commissioner Lyons, SECONDED by Commissioner Wodtke, the Board unanimously added the above item to today's Agenda. 2 Attorney Brandenburg requested the addition to today's Agenda of a progress report on the revisions to the County Zoning Code. ON MOTION by Commissioner Lyons, SECONDED by Commissioner Wodtke, the Board unanimously added the above item to today's Agenda. APPROVAL OF MINUTES The Chairman asked if there were any -additions or corrections to the Minutes of the Regular Meeting of 1/4/84. Commissioner Lyons noted there was an error made in naming the Judge mentioned on Pages 2 and 29 in regard to authorization for out -of -County travel to Winter Park and Fort Myers for meetings with Frizzell Architects. The authorization was for Judge D. C. Smith, a member of the Jail Committee, not Circuit Court Charles E. Smith, and this should be corrected accordingly. Commissioner Bowman made the following corrections in the Finance Advisory -Committee Report on page 47: Line 7 "interests have not been..." should read "interest rates have not been..." Line 11 Delete "ordinance." ON MOTION by Commissioner Lyons, SECONDED by Commissioner Bowman, the Board unanimously approved the Minutes of the Regular Meeting of January 4, 1984, as. corrected. CONSENT AGENDA A. Appointment of Jean Carter to Parks & Recreation Committee The Board reviewed the following letter dated 1/18/84: 3 B 19 4 ,VOK 6 PASE,, � EE 1 FEB 1 1994 a 56 RGE Telephone (305) 567-7165 SUNCOM No. 465. 1011 j] 1990 25th Street - Vero Beach, Florida 32960 JAMES A. BURNS, Superintendent 1 1 January 18, 1984 SCHOOL BOARD RICHARD A. BOLINGER Chairman RUTH R. BARNES Vice -Chairman JUDSON P. BARKER, JR. JOE N. IDLETTE,JR. DOROTHY A.TALBERT Mr. Richard N. Bird Board of County Commissioners 1840 25th St. Vero Beach, FL. 32960 Dear Dick: On January 16 the School Board approved my recommendation of Mrs. Jean Carter to replace Billy Livings as our representative on the Parks and Recreation Committee. Mrs. Carter is conscientious and interested in this area and I believe that she will do a fine job in liaison as a member of the committee. Sincerely, z. a es A. Burns S perintendent ON MOTION by Commissioner Lyons SECONDED by Commissioner Bowman, the Board unanimously appointed Jean Carter to the Parks & Recreation Committee, replacing Billy Livings. B. Execution of Disaster Mutual Aid Agreement ON MOTION by Commissioner Lyons, SECONDED by Commissioner Bowman, the Board unanimously approved the execution of the Mutual Aid Agreement and authorized the Chairman's signature. 4 MUTUAL AID AGREEMENT THIS AGREEMENT is between the Florida Counties of Okeechobee, Indian River, St. Lucie, Martin, and Palm Beach. Section 252.40, Florida Statutes, authorizes the formation :Y `. of mutual aid agreements between public entities within the state for reciprocal aid and assistance in case of disasters too great to be handled by a single entity. In many emergency situations, local resources alone may be inadequate to hold life and property losses to minimal levels. Resources within the -named counties are sufficient, if combined, to cope with almost any disaster pos-sible.• Each of the counties participating in this agreement has established a local disaster preparedness organization. The Counties participating in this agreement agree to the following concepts and.conditions that would apply to the call for mutual aid or to the lending of such aid: 1. Upon request of.the duly constituted authority of any of county participating in this agreement, the agency receiving F such request for assistance will proceed by the most expeditious means possible to render the necessary assistance, subject to the following conditions: (a) the agency rendering such assistance does not so tax its own resources aa._to_.preclude.an adequate response to emergency situations within its own political boundaries, and (b) no other provision of this agreement is violated. 2. Any assistance provided pursuant to this agreement will be done at the expense.of the assisting agency, provided that if a disaster area is declared by the President of the United States or the Governor of the State of Florida and the area made eligible for relief funds, the requesting agency will then be responsible for reimbursing the assisting agency for all expenses incurred. Record keeping for such reimbursements shall be a joint responsibility of the two agencies involved. 3. Those authorized to request, and upon request to render, such assistance will be the duly constituted heads of the local 5 FEB 1 1984 B0 `56 PAGE r1984 FEB 1 governments concerned, provided that a department head of an individual service may render emergency assistance upon request of a like department of another county when in the best judgment of the department head such assistance (a) is needed and (b) will not cause the department to exceed its operational budget. If excessive expenses or manpower requirements would be involved, the department head must obtain authorization for such assistance from the governing body of the county concerned. Each of the undersigned Florida Counties has agreed to the terms and conditions of this Agreement and has authorized execution by the respective Chairman of the Board of County'Commissioners. BOARD OF COUNTY COMMISSIONERS OKEEC.QB _ , FLORIDA By �, 94g�C!,,airman ATTEST: -4 Z4 Secretary Date f /W _ BOARD OF COUNTY COMMISSIONERS IND IAIT=TECY�'S, FLORIDA By , / C- una firman' , "' Appi �/,�-5 to fo ATTESTz and ie�Uffr eiv f��� e� ;'d Crataurg Date BOARD OF COUNTY COMMISSIONERS ST. LUCIE COUNTY, FLORIDA By Chairman ATT/E S T : Secretary Date % y BOARD OF COUNTY COMMISSIONERS MARTIN COUNTY, FLORIDA =AWW1 By ATTEST: BOARD OF rMUNTY COMMISSIONERS PALM.BEACII COUNTY, FLORIDA 12-13-83 ATTEST: JOHN R DUNKLE, %LORK - F3oardJ ' C unty Commission rs Secretary" Date ROVED AS TO FORM LEGAL SUFFI- CIENCY COUNTY TTOR EY -I a C. Authorization to Apply for Community Services Development Block Grant The Board reviewed the following memo dated 1/25/84: TO: Honorable Members of the DATE: January 25, 1984 FILE: Board of County Commissioners Through: Michael Wright County Administrator SUBJECT: It is recommended that the data herein presented be given formal consideration by the County. �[Commission. FROM: Edward J. egan REFERENCES: Location Map Executive irector IRC Housing Authority Memo: To County Administrator January 3. .1984 Discription and Conditions: The State of Florida's Department of Community Affairs in -their letter of December 23, 1983 announced they will accept applications for projects to be funded through the Community Services Block Grant (CSBG) for local projects to assist low-income individuals Section 409,711 (a -e), Chapter 82-228, Laws of Florida. These grants will be for a six month period for minimum for each county of $5,000 plus a pro rata share based on the 1980 census of the poverty population of each county. Applications must be postmarked no later than February 15, 1984. Because of the change in the Federal Law -only one-fifth of the -funding orginally legislated for local government is available in Florida this year. Our pro -rata share for the period indicated is $6,295. The Indian River County Housing Authority is the non-profit subgrantee for the Indian River.. County Board of County Commissioners. The program covered under this grant will provide rehabilitation consulting services which will activate re- habilitation funding from private institutional and government sources. The Farmers Home Administration Section 504 Program provides housing rehabilitation funds in the form of (1) low interest loans, (2) loans and grants and (3) grants to the low income elderly. There are approximately 315 owner -occupied substandard housing units suitable for rehabilitation in Indian River County. Low income families lack the money to make their homes safe and sanitary. A Pilot Housing Rehabilitation Program was carried out successfully in the Geoffrey Subdivision during 1983. This year we will target the School District Subdivision of Wabasso. There are 66 dwelling units most of which are substandard and approximately 60 units are owner -occupied. We plan to assist 16 low income owners in bringing their homes up to safe and sanitary standards. 7 FEB 1 1994 L---- Bt K l PACE. tO FEB 1 1994 _I no 56." PUCE Oa� We would like to note any funds not applied for under this grant category will be redistributed among counties that make applications. Recommendation: We respectfully request the County Commission adopt and approve a resolution to be signed by it's chairman approving the submission of this application. The $6,295 Grant plus cash and inkind contribution by the Housing Authority would be supplemented with about $38,000 in loans and grants from the Farmers Home Administration Section 504. This Program requires no additional County funds. _ ON MOTION by Commissioner Lyons, SECONDED by Commissioner Bowman, the Board unanimously adopted Resolution 84-5, authorizing the Chairman of the Board to execute an application to the State of Florida Dept. of Community Affairs for a rehabilitation program to assist low income families. APPLICATION IS ON FILE IN THE OFFICE OF THE CLERK i RESOLUTION NO. 84-5 A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, AUTHORIZING THE CHAIRMAN OF THE BOARD TO EXECUTE AN APPLICATION FOR REHABILITATION PROGRAM TO ASSIST LOW INCOME FAMILIES TO THE STATE OF FLORIDA DEPARTMENT OF COMMUNITY AFFAIRS. WHEREAS, the Board of County Commissioners of Indian river County has reviewed this proposal and has received the recommen- dation from the Executive Director of the Indian River County Housing Authority; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA that the Chairman and the Clerk of the Board of County Commissioners are authorized to execute the attached application to the State of Florida Department of Community Affairs for a Community Service Block Grant Program. The foregoing resolution was offered by Commissioner Lyons who moved its adoption. The motion was seconded by Commissioner Bowman_ and, upon being put to a vote, the vote was as follows: Chairman Don C. Scurlock, Jr. Aye Vice Chairman Patrick B. Lyons Aye Commissioner Margaret C. Bowman Aye Commissioner William C. Wodtke, Jr. Aye Commissioner Richard N. Bird Aye The Chairman thereupon declared the resolution duly passed and adopted this 1st day of February, 1984. BOARD OF COUNTY COMMISSIONERS INDIAN RIVER COUNTY, FLORIDA BY / Do C. Scurlock, j6Y. ATTEST: Chairman �g Freda Wright, Clerk 5e/ APPROVED HAAS ,'O F AND LEGAL MFF1C BY branaenjAurg, Attor 9 @ FEB 1 1984 .� FACE J FEB 1 19946 PACE D. Resolution Renaming Certain Streets in Vero Highlands The Board reviewed the following memo dated 1/24/84: TO: Members of the DATE: January 24, 1984 FILE: Board of County Commissioners SUBJECT: Resolution Renaming Certain Streets in Vero Highlands FROM: Gary M. Brandenburg REFERENCES: County Attorney On November 2, 1983 the Board previously approved the name changes of five streets within the Vero Highlands to Highland"Drive S.E. and S.W.. The attached resolution is provided asa follow-up to formalize this redesignation, at the request of General Development Corporation. This office recommends approval of the resolution. ON MOTION by Commissioner Lyons, SECONDED by Commissioner Bowman, the Board unanimously adopted Resolution 84-6, renaming certain streets in the unincorporated area of Indian River County to Highland Drive S.E. and Highland Drive S.W. 10 I RESOLUTION NO. 84- 6 A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA RENAMING CERTAIN STREETS IN THE UNINCORPORATED AREA TO HIGHLAND DRIVE S.E. AND HIGHLAND DRIVE S.W.. WHEREAS, the Board of County Commissioners is author- ized by Florida Statutes §33.6.05 to name and rename streets and roads lying outside of any incorporated municipalities; and WHEREAS, the Planning and Development Division of the County has identified five (5) streets or portions thereof within the Vero Highlands Subdivision which warrant renaming in the interest of clarity and consistency, and the facilitation of public access and convenience. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA that: 1. 23rd Street S.W., 12th Road S.W., 12th Avenue S.W., and that portion of 20th Place S.W., lying north of 23rd Street S.W., all within the Vero Highlands Subdivision, are hereby renamed and designated as Highland Drive S.W.; and 2. 20th Place S.E., within the Vero Highlands Subdivision, is hereby renamed and designated as Highland Drive S.E.. The foregoing resolution was offered by Commissioner Lyons who moved its adoption. The motion was seconded by Commissioner Bowman and, upon being put to a vote, the vote was as follows: Chairman Don C. Scurlock, Jr. Ave Vice -Chairman Patrick B. Lyons Aye Commissioner Richard N. Bird Aye Commissioner Margaret C. Bowman Aye Commissioner William C. Wodtke, Jr. Aye The Chairman thereupon declared the resolution duly passed and adopted this 1st day of February 1984. BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA By �i�► �-. DON C. SCURLOC , JR. Chairman APPROVED AS -10 F RM Attest: � h � AND LEG FF FREDA WRIGHT Clerk By: Alv ' GN BRANDENB RG oupty Attorney X984 B� .56 FEB 1 _ J FEB 1 194 B00% 56'fui 1 E. Requisition for Third Quarterly Contract - Section 8, Existing Housing Rental Assistance Program The Board reviewed the following memo dated 1/23/84: TO: Board of County DATE: 1/23/84 FILE: Commissioners SUBJECT: Requisition for the Third Quarterly Payment FY 1984 of THRU: Michael Wright Annual Contributions Contract - County Administrator Section 8 Existing Housing Rental �'L.Assistance Program FROM: Edward J. egan -REFERENCES: Executive Director IRC Housing Authority It is recommended that the data herein presented be given formal consideration by the County Commission. In order to requisition funds quarterly from the U.S. De- partment of Housing and Urban Development to operate our Section 8 Housing Assistance Program, we are required to submit four (4) executed copies of HUD Form 52663. This is consistent with our Annual Contributions Contract entered into on December 30, 1978 and as amended August 3, 1982. I respectfully request the Board of County Commissioners authorize_the Chairman to execute the four copies of HUD Form 52663 for the Third Quarterly payment. ON MOTION by Commissioner Lyons, SECONDED by Commissioner Bowman, the Board unanimously authorized the Chairman's signature on the Requisition for the Third Quarterly Payment FY 1984 - Section 8 - Existing Housing Rental Assistance Program. 12 Kvo-e2ltaa 'ts•�a►, • U.S. DEPARTMENT OF HOUSING AND URBAN OL-VLLUF+MENT FOR HUD USE OlYi 0 REQUISITION FOR PARTIAL PAYMENT OF ANNUAL CONTRIBUTIONS 0 HOUSING ASSISTANCE PAYMENTS PROGRAM Vouch► Numb.•r 0 SECTION 23 SECTION 8 310,535 Data of Requisition 1/23/84 Fiscal Year Ending Date 9/30/84 For Quarter Ending 6/30/84 - 10 , 7 8 NAME AND ADDRESS OF PUBLIC HOUSING AGENCY (Including Zip Code) ACC Contract Number A-3409 Indian River County Board of County Commissioners Project Number FL -29—E132-001 & 002 1840 25th St Suit S-31 V r Beach. Fla. 32960 No. of Months in Fiscal Year 12' DEPOSITARY BANA (None, Address and Account Number) First Bankers of Indian River County Type of Projact: •._ Vero Beach, Fla. 32960 Acct. 498-04000-1 ® EXISTING NEW REHAB, a. Number of Units Under Lease to Eligible Families as of Data of Requisition 175 b. Estimated Number of Units to be underlease at End of Requested Quarter _ 190 c. Average Monthly Housing Assistance Payment Per Unit at of Date of Requisition 166 ESTIMATE OF ESTIMATED CUMULATIVE DESCRIPTION REQUIRED ANNUAL TOTAL COST INCURRED ADDITIONAL COST TO END OF REQUESTED TOTAL - FUNDS CONTRIBUTIONS TO DATE QUARTER REQUIRED (1) (2) (3) (a) (g) PRELIMINARY ADMINISTRATIVE EXPENSE I. Preliminary Administrative Expense—Prior to ACC (Account 4010)0 0 0 0 0 2. Preliminary Administrative Expense -After ACC (Account 4012) 0 0 3. Total Preliminary Administrative Expense (Lines I d 2) 0 0 0 0 ` NONEXPENDABLE EQUIPMENT 4. Replacement of Nonexpendable Equipment (Account 7520) 0 0 0 5. Property Betterments and Additions (Account 7540) 0 0 0 6. Told Nonexpendable Equipment (Lines 4 d S) 0 0 0 0 _ HOUSING ASSISTANCE PAYMENTS 7. Housing Assistance Payments Mccounr47/5) Ag9.972 139 R97 17h 1911 19A nq7 ADMINISTRATIVE FEE - 8. Total Administrative Fall Approved for Fiscal Year 59.3Q3 9 Monthly Rata of Administrative Fee (Line 8 divided by number of months in Acal year/ 4 942 10. Amount Previously Requisitioned for fiscal year 11. Estimated Additional Amount Required to end of Requested Quarter 12. Total Administrative Fee (Lines 10 & 11) INDEPENDENT PUBLIC ACCOUNTANT AUDIT COSTS (Section 8 only) 13. Total Independent Public Accountant Audit Costs SECURITY AND UTILITY DEPOSITS (Section 23 only) 14. Total Allows; ca Approved for Security and Utility Deposits 15. Amount Previously Requisitioned for Fiscal Year 16. Estimated Additional Amount Required to End of Requested Quarter 17. Total Security and Utility Deposits (Lines 15 d 16) AMOUNT OF THIS REQUISITION 18. Total Funds Required to End of Requested Quarter (Lines 3, 6, 7, 12, 1Jd 17) 19. Total Partial Payments Received for Fiscal Year to Date 20. • Partial Payment Requested (Line 18 minus Line 19) 2,500 A 0 0 0 0 0 310,535 — 208, 657 10 , 7 8 IST 2ND 3RD TOTAL METHOD OF PAYMENT INSTALLMENT INSTALLMENT INSTALLMENT 21. Requested Installment Payments 33,959 33.959 33,960 i 101.878 1 CERTIFY that housing assistance psy,niints have been or will be made only with rss§ract to units which: (1) are under )aeae by Families at the tin4a.c;h haaine esaistarre payments are made axcapt gs otherwise pvovit4ed in the Housing Aisistan" Payments Ctsniram end (2) the ►lousing Agency has within one year prior to the making of such housing assistance payments, adequately inspected or caused to be impacted ;including inspection of grounrsr, focalities and are av for the benefit and use of the Fnmduus) to asaura that accent, safe and sanitary housing accommodations erg being provided; that all aog( cab4o pra viars iona of the above numbered Contract have been comoiied with by the l4ousing Agency; and that this requisition for annual contributions has been Ourn- (rad by ms and to the twat of my knowledge and baiiaf it is true, correct and comple -t$oard of County Commissioners T_.-3_ -- n-___ _- February 1, 1984 (Vote) FE B 1 1984 ✓ (Name of 13 (Yi3tnature Cnd Title of Official 4(uV6rised to Certify) }3Qt PACE UJ �FEB 1 1994 6 PAcc . 7 BUDGET OFFICE A. Budget Amendment - Increases in Salary FY 83-84 The Board reviewed the following memo dated 1/20/84: -r0: The Honorable Members of the DATE: January 20, 1984 ,FELE: Board of County Commissioners SUBJECT: Increases in Salary FY 83-84 FROM: Jeffrey K. Barton REFERENCES: Director OMB The.following budget amendment is to allocate the funds needed to record the salary increases for FY 83-84. These were overlooked in error. Account Title Account No. Increase Decrease County Attorney: Regular Salaries 001-102-514-11.12 9,057 Social Security 001-102-514-12.11 627 Retirement 001-102-514-12.12 990 Workmen's Comp 001-102-514-12.14 42 Reserve for Contingency 001-199-513-99.91 10,716 Sanitary Landfill Regular Salaries 411-217-534-11.12 4,321 Social Security 411-217-534-12.11 299 Retirement 411-217-534-12.12 472 Workmen's Comp 411-217-534-12.14 349 Cash Fwd.- Sept 30 411-217-534-99.92 5,441 Housing Authority Transfers Out 001-199-513-99.21 943 .Reserve for Contingency 001-199-513-99.91 943 Transfers"In 107-000-381-20.00 943 Regular Salaries 107-226-554-11.12 797 Social Security 107-226-554-12.11 55 Retirement 107-226-554-12.12 87 Workmen's Comp 107-226-554-12.14 4 r ON MOTION by Commissioner Wodtke, SECONDED by Commissioner Bird, the Board unanimously approved the above budget amendment, as recommended by OMB Director Barton. 14 r B. Budget Amendment — Public Official Bond The Board reviewed the following memo dated 1/23/84: TO: The Honorable Members of the DATE: January 23, 1984 FILE: Board of County Commissioners SUBJECT-: public Official Bond FROM: Jeffrey K. Barton, - REFERENCES: Director, OMB The following budget amendment is needed to allocate the funds to pay for the Tax Collector's Public Official Bond. This was neglected at budget preparations. Account Title Account No. Increase Decrease Other Insurance 001-400-513-34.59 750 Reserve for Contingency 001-199-513-99.91 750 Balance in Reserve $337,716 ON MOTION by Commissioner Lyons, SECONDED by Commissioner Bowman, the Board unanimously approved the above budget amendment, as recommended by OMB Director Barton. DISCUSSION RE UNIONIZATION OF COUNTY EMPLOYEES Administrator Wright reported that it appears that we are going to have an election called to determine whether the County employees want to be unionized by the Communications Workers of America, AFL-CIO. During the -next sixty days there will a campaign waged with the County presenting their side and the union presenting their side. The union, of course, are experts in the matter and the County is not. 15 FEB 1 1984 x001 56 PkE �.` 8w, 56 PACE M' Administrator Wright recommended that the County hire the services of J. David Richeson, who is an attorney and also an expert in labor relations. He felt Mr. Richeson would be very helpful as he has been of assistance in the past in the development of personnel matters, rules and regulations. Attorney Brandenburg advised that during a union campaign, all information must be distributed in a very fair and equitable manner, and recommended that an expert be. hired to make sure the County acts correctly, especially in view of rulings that change from day to day. Commissioner Lyons commented that he has been involved in many labor relations situations over the years_ and felt that we need someone with that expertise. Commissioner Scurlock supported the recommendation, but stated he would be looking very closely at the not to exceed figure for the consultant's services. Administrator Wright requested the ability to get Mr. Richeson on board now and gave an approximate figure of $7,500, which would come out of personnel funds. Commissioner Wodtke wanted the opportunity to sit with Mr. Richeson as he felt the Commissioners should be apprised of the union campaign. Attorney Brandenburg advised that if the Commissioners meet with Mr. Richeson, the meetings would, in all likelihood, come under the Sunshine Law. MOTION WAS MADE by Commissioner Lyons, SECONDED by Commissioner Wodtke, that the County Administrator be authorized to hire the services of J: David Richeson at a figure not to exceed $7,500, which will come out of Personnel funds. 16 Under discussion, Commissioner Bird wanted it clearly understood that the County is not necessarily hiring a consultant to fight the union. The County is spending up to $7,500 for legal counsel and advice as to how we should legally and properly proceed with the process which will enable County employees to.make a free choice as to whether or not they wish to become unionized. THE CHAIRMAN CALLED FOR THE QUESTION. The Motion was voted on and carried unanimously. PROPOSAL FOR RENOVATIONS OF HEALTH DEPT. BUILDING - The Board reviewed the following memos dated 1/20/84 and 1/18/84: TO: Board of County Commissioners DATE: January 20, 1984 FILE: Indian River County Thru: Michael Wright, County Administrator SUBJECT: Attached proposal for renovations at Health Department Building, 2525 14th Avenue, Vero Beach, Florida FROM: J.B. Tucker, M.D. REFERENCES: County Health Director Recently, you were contacted concerning efforts to establish a reasonable and cost effective method to expand the facilities at the above referenced building. Since that time, meetings have been held with responsible and cooperative county officials that have produced the attached estimate for minor renovations and improvements. These renovations would enable the department to expand clinic rooms in excess of thirty per -cent and hopefully meet the needs of our clients for the next few years. At this time, it is requested that the attached estimate be considered by the full board with•the hope that the department receive funds for these renovations. It should be noted that the health department will be funding other needed items,i.e. new clinic and Environmental health equipment, furnishings, draperies or window coverings and as such will be incurring substantial expense within its current bud- get. All equipment, furnishings, desks, etc, are in excess of twenty years old and are iii dire need of replacement. 17 FEB 1 1984 FEB 1 1994 B 56 'PACE is We wish to thank Mr. Williams, Mr. Wright, Mr. Hardin and the county maintenance staff for their ongoing efforts to help us. If you have any further questions or concerns please contact me or Mr. Galanis at your convenience. J.B. Tucker, M.D. Director, IRCHU ro:Mike Galanis Environmental Health DATE: January 18, 1984 FILE: SUBJECT: ALTERATIONS - HEALTH DEPT. L �i 1 Tams , Supt. REFERENCES: uilding & Grounds Dept. I have reviewed the requested alterations and additions, as we discussed, for the County Health Department. Listed below are - the estimates for the plumbing (addition of exam room lavatories), interior painting, demolition and reconstruction of interior walls, and storage cabinets. Plumbing - $2,790 - Includes addition of six (6) wail hung lava- tories, associated plumbing (water and sewer.), demolition and re- moval of darkroom sinks. Price is based on after hours basis, to' avoid interference with scheduled clinics. County staff will make necessary repairs to walks and floors after completion of required work. Interior Painting - $600 - Material.only. We hope to use,inmate labor to minimize cost. Demolition and Reconstruction - $500 - Material - In -staff labor, along with inmates, for labor portion. It appears that the majo- rity of this request is labor. Storage Cabinets - $1,500-$2,000 estimate. Contracted price - I will contact cabinet maker for specific price based on your actual needs or requirements. If I have failed to cover any requests or you require addi- tional information, please contact me. Dr. J. B. Tucker, County Health Director, discussed the proposed plans for renovating the Health Dept. Building. He felt that these plans will only provide for today's working needs and his department will, undoubtedly, be back in the 18 future to request funds for a larger facility, probably at another site. Commissioner Lyons commented that he had met with Dr. Tucker at the Health Dept. Bldg. and noticed that they are putting in several sinks. He was amazed that the sinks had' not been installed originally because clean hands are`the first step in basic health care. - Administrator Wright advised that the renovations were not budgeted, and he recommended the costs be paid from the Board's reserve for contingency fund. Dr. Tucker asked if the Board could authorize a minimum amount of $6,000 for the renovations. The Board reviewed the following budget amendment dated 2/1/84: TO: Board of County Commissioners DATE: February 1, 1984 FELE: SUBJECT: Alterations to Health Department FROM: Jeffrey K. Barton, REFERENCES: Director.OMB The following budget amendment is to allocate the funds per your approval of the requested alterations to the Health Department Account Title Account No, Increase Decrease Other Imp/except Bldg 001-220-515-66,39 6,OA0 Reserve for Contingency 001-199-513-99.51 6,000 J KB/dw Balance in Reserve $309,404. Commissioner Wodtke asked if this is an emergency type of situation that cannot wait and pointed out that our 19 5,6 FEB 1 194= Pc �. FEB 1 1984 PACE !Q contingencies are running very low, and Administrator Wright emphasized that the renovations are needed now. Commissioner Scurlock felt that we must raise this question with every request for funds because the contingencies are running low, and there are sure to be other emergency situations before the end of the fiscal year. MOTION WAS MADE by Commissioner Bird, SECONDED by Commissioner Lyons, that the Board approve the above budget amendment for an amount not to exceed $6,000 for alterations to the Health Dept. Building, as recommended by OMB Director Barton. 9 Under discussion, Director Barton reported that the present contingency level is approximately $200,000. Commissioner Wodtke asked if we anticipate receiving any huge hospital bills for indigent patients, as he recalled that there have been bills in the past that have totalled as much as $20,000-$30,000. Dr. Tucker felt that was always a possibility, but reported that there were no indigent patients in the hospital at the present time. He advised that the Health Dept. is trying to develop some working relations with the hospital through the Florida Community Health Service, and he now serves on that board. THE CHAIRMAN CALLED FOR THE QUESTION. The Motion was voted on and carried unanimously. Discussion ensued regarding the low level of the contingency funds and how those funds would be affected by the out -of -County trials of David Gore and Fred Waterfield. It was estimated that the two trials would cost the County 20 $130,000 each and paid for out of the Board's reserve for contingency fund. Commissioner Bird suggested that rather than moving the . whole trial out of the County, a jury could be brought in from another county. Attorney Brandenburg stated that concept was carefully reviewed at the time of the Chandler trial here in the County, and it was rejected because of the feeling that every effort should be made not to sequester a jury unless absolutely necessary.. The second reason was that fewer witnesses are used. It was noted that while the trial was being held out of the County, Indian River County_ wouldbe short of one judge., ACCEPTANCE AND EXECUTION OF ROCKRIDGE PROPERTY OWNERS LEASE Commissioner Bird explained that the Rockridge Property Owners Association has been leasing what is known as Rockridge Park from the County for years, and up until this point, it has been handled in an informal manner. Now, however, the property owners association has requested that it be handled in a formal lease agreement. Virginia Brewer, Secretary of the Rockridge Property Owners Association, questioned Item 5 in the proposed lease agreement in regard to the association returning a riding lawn mower to the Parks Department. She suggested that perhaps they could purchase the mower from the County. Community Services Director Thomas believed that the,, County needs the lawn mower and, secondly, there is some liability involved. Commissioner Wodtke asked if it might not be better to have the Road & Bridge. Dept. come out and mow the grass on the property, but Commissioner Bird felt we should not get into that situation. 21 FEB 1 1984 soon 56 2i 'FEB 1 1994 som 56 Pn6E 22 There was some discussion about having the mower leased along with the property as it is rather an antique piece of equipment. Mrs. Brewer felt the rest of the agreement was satisfactory to the association. MOTION WAS MADE by Commissioner Bird, SECONDED by Commissioner Bowman, that the Board adopt Resolution 84-7 providing for the lease of Rockridge Park by the Rockridge Property Owners Association, Inc., and that the lease agreement be revised to include the leasing of the lawn mower along with the property. Under discussion, Commissioner Wodtke asked if the County would be liable if anyone was injured on the leased property. Attorney Brandenburg stated that the County has the building covered under its property insurance policy and that the agreement also includes a hold harmless provision in respect to the activities. - Marie Morris, Treasurer of the Rockridge Property Owners Association, advised that the association does carry fire insurance on the contents of the building and intends to obtain liability coverage also. A copy of that insurance policy will be sent to the County. THE CHAIRMAN CALLED FOR THE QUESTION. The Motion was voted on and carried unanimously. RESOLUTION NO. 84-7 A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA DECLARING CERTAIN REAL PROPERTY TO BE SURPLUS PROPERTY AND AUTHORIZING THE CHAIRMAN OF THE BOARD OF COUNTY COMMISSIONERS TO EXECUTE A LEASE FOR SAID PROPERTY WITH THE ROCRRIDGE PROPERTY.OWNERS ASSOCIATION, INC.. WHEREAS, Indian River County owns certain property known as the Rockridge Park described as: and Lots 9, 10 and the South one-half of Lots 8 and 11 in Block U, Rockridge Subdivision, Unit 6, according to plat filed in the office of the Clerk of the Circuit Court of Indian River County in Plat Book 5, Page 57; said land lying and being in Indian River County, Florida.- Subject lorida._ Subject to all easements, restrictions, reservations, dedications and rights of way of record. WHEREAS, the Rockridge Property Owners Association, Inc., a not -for -prof -it Florida corporation formed for the purpose of investigation, discussion and improvement of conditions and affairs in the Rockridge Subdivision and to promote the general welfare of owners and residents of the Rockridge Subdivision and to promote projects for the betterment of all concerned whether said projects be recreational, political, benevolent, educational or any combination of these or similar purposes, applied for use of the property to the Board of County Commissioners in 1965, and WHEREAS, on the 19th day of May, 1965, the Board of County Commissioners approved a lease with the Rockridge Property Owners Association, Inc., and WHEREAS, the Rockridge Property Owners Association, Inc. now requests the County Commission to renew the lease agree - tent between the parties, and WHEREAS, the County Commission has reviewed the needs of the County with respect to this property and is satisfied that the property is required for use by the Rockridge Property Owners Association and is not needed for County purposes. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, that: 1. The Official Records of Indian River County shall reflect the fact that the Rockridge Property Owners Association, FEB 1 1984 $ 56 Pkcf Za Inc. has applied for use of said property. BOOK FACE 3. 2. The County finds and determines that the Rockridge Property Owners Association, Inc. is formed for the purpose of promoting the general welfare of owners and residents of the Rockridge Subdivision. 3. Said property is not currently needed for County purposes and will best serve the needs of the residents of Indian River County if it is leased to the Rockridge Property Owners Association, Inc. 4. The Chairman of the Board of County Commissioners is authorized and directed to execute the attached lease agreement which provides for the nominal rent of ONE DOLLAR ($1.00) per year payable in advance to be used for the purposes set forth in the charter of the Rockridge Property Owners Association, Inc.. The foregoing resolution was offered by Commissioner Bird who moved its adoption. The motion was seconded by Commissioner Bowman and, upon being put to a vote, the vote was as follows: Chairman Don C. Scurlock, Jr. Aye Vice Chairman Patrick B. Lyons Aye Commissioner Richard N. Bird Aye Commissioner Margaret C. Bowman Aye. Commissioner William C. Wodtke, Jr. Aye The Chairman thereupon declared the resolution duly passed and adopted this lst day of February , 1984. BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA By �.._ C DON C. SCURLOCK, JR. Chairman Attest: FREDA WRIGHT J Clerk APPROVED S TO FORM AND LE SOF I By, G' Y 7 . BRAND �C ty Attorneyj ® �2 LEASE THIS LEASE entered into this 1st day of February, 1984, by and between INDIAN RIVER COUNTY, a political subdivision of the State of Florida, hereinafter referred to as "Lessor," and ROCKRIDGE PROPERTY OWNERS ASSOCIATION, INC., a not-for-profit corporation, hereinafter referred to as "Lessee," W I T N E S S E T H: 1. Lessor does hereby lease unto the Lessee the follow- ing described premises to wit: _ Lots 9, 10 and the South one-half of Lots 8 and 11 in Block U, Rockridge Subdivision, Unit 6, according to plat filed in the office of the Clerk of the Circuit Court of Indian River County in Plat Book 5, page 57; said land lying and being in Indian River County, Florida. Subject to all easements, restrictions, reservations, dedications and rights of way of record. Plus one 19 inch riding mower (Asset #3817) for and in consideration of the sum of ONE DOLLAR ($1.00) per year and in consideration of the public benefit and welfare enhanced by virtue of the Association's presence on the property. To have and to hold unto the Lessee for a term of twenty (20) years commencing on February 1, 1984 subject to the limitations and conditions hereinafter set forth. This lease shall terminate automatically if the Lessee corporation is dissolved and shall terminate upon sixty (60) days prior written notice by County to Lessee that the property is needed for an overriding public purpose. 2. The Lessee shall keep said premises open to the public each day, including Sundays, and the general public shall have the full right to use said property at all times during day- light hours, subject to such reasonable rules and regulations for use of the building as the Lessee may establish from time to time. Such rules and regulations shall be subject to the approval of the Lessor. 3. The Lessee shall maintain the premises in a proper, fit and reasonable manner at all times and shall care for the premises with regard to the removal of trash, debris and other objectionable and unsightly objects, and it shall be the duty of the Lessee to make any and all alterations and repairs necessary FEB 1 199-I- B`c56. FEB 1 1984 NvK .�� PACE by the Lessee for the convenient operation of the premises, and to maintain the buildings and structures located thereon in as good a condition as they are on the date of entry into this lease, excepting, however, normal depreciation and normal wear and tear, and it shall be the duty of the Lessee to make any and all repairs to the buildings and/or structures and to keep said buildings in good repair, including the windows and doors, and it shall further be the duty of the Lessee to maintain all utilities serving the site including but not limited to waterlines, sewer lines, plumb- ing, and wiring, in the event any of same shall exist in a.pr-oper and good condition. 4. The Lessee shall have the right to operate any con- cessions which are not unlawful or for immoral purposes, except that Lessee shall not have the right to sell, serve or allow to be consumed any beer, wine, liquor or other intoxicating beverages on the premises. 5. The Lessee shall pay for all utilities including lights, telephone, water and gas that may be provided to.the premises. 6. The Lessor shall pay all taxes levied against the premises and structures thereon. 7. Lessee shall have the right to sublease the premises for the purposes of operating concessions thereon; however, the Lessee shall remain responsible for the operation and maintenance of the buildings and conditions of the surrounding premises. Lessee or sublessees shall not discriminate between groups, classes or individuals in any fees or charges. 8. It shall be the duty of the Lessee to operate said premises at all times for the convenience, benefit and welfare of the public. Said operation shall always be conducted in a clean, wholesome and proper manner. Provided further that the manner of operation of the premises shall always be subject to the approval of the Lessor and that if at any time said premises are not operated in a manner entirely satisfactory to said Lessor, then Lessor shall have the right of notifying the Lessee in writing that the premises are not being satisfactorily operated in the -2 opinion of Lessor and if such failure is not corrected within fourteen (14) days after such notice then this lease shall auto- matically terminate. 9. The Lessee shall on or before February 1st of each year during the term of this lease submit to Lessor an itemized report of its operations. 10. No structures of any kind whatsoever shall be built and the existing structure shall not be enlarged without the express prior approval of the Lessor. 11. -The Lessee hereby agrees to indemnify and hold Indian River'County harmless and shall defend Indian River County from any and all claims, actions, proceedings at law, damages or liabilities of any kind whatsoever arising from Lessee's use of the premises. IN WITNESS WHEREOF, the Lessor and Lessee have caused this lease to be signed in their respective names. Signed, sealed and delivered in the presence of: ittyss` C� 0u� Witnphs ArprcorO A!# form mnd ilega c' iCi9c� Brandeni)Ag tness Witness INDIAN RIVER COUNTY By: -K. G DON C. SCUR OCK, JR. Chairman Attest: . FREDA WRIGHT, Clo k ROCKRIDGE PROPERTY OWNERS ASSOCIATION, INC. By: _(,-�tt.�-cz .. Attest: ent Secretary (affix corporate seal) -3- FEB 1 1984 Boo PACE :' FEB 1 1984 5 Q�$ JAIL SITE RIGHT -OF -FIRST -REFUSAL AGREEMENT WITH THE CITY OF VERO BEACH Commissioner Lyons was concerned with Item #4 in the proposed right -of -first -refusal agreement. He felt that the County should be considered the most favorable prospect and, as such, pay whatever the going rate is at the time of purchase without getting down to the 10% consideration. Attorney Brandenburg explained that Item #4 covers the provision, that if in 10 or 15 years down the line the City of Vero Beach adopts a policy other than 10% of fair market value, we would be able to exercise our options. He noted that it has taken quite some time to get this right -of -first refusal agreement from the City and recommended that the Board authorize its acceptance. MOTION WAS MADE by Commissioner Lyons, SECONDED by Commissioner Bowman, that the Board approve the Right -of -First -Refusal Agreement between the City of Vero Beach and Indian"River County re purchase of the jail site, and authorize the signature of the Chairman. Commissioner Lyons stated that out of fairness to the City of Vero Beach, the loo is a requirement of the FCC. It was agreed that the County is.actual-ly receiving a free first -right -of -refusal. THE CHAIRMAN CALLED FOR THE QUESTION. The Motion was voted on and carried unanimously. 28 1/09/84 (10) C.A. AGREEMENT BETWEEN THE CITY OF VERO BEACH AND INDIAN RIVER COUNTY RE !Alt _ S1TF Pl(-. NT Orz FIRCT 0r:t=i1Ce1 This agreement made this 1st day of February, 1984, by and between the City of Vero Beach, Florida, a municipal corporation organized under the laws of the State of Florida (City), address: P.O. Box 1389, Vero Beach, Florida, 32961-1389, telephone: 567-5151, and Indian River County, a political subdivision of the State of Florida (County), address: 1840 25th Street, Vero Beach, Florida, 32960, telephone: 5.67-8000, WITNESSETH: WHEREAS, the City is the owner of a certain parcel of property of approximately 10 acres in size located at the Vero Beach Municipal Airport, the legal description of which is attached to this agreement in Exhibit A, which land is hereinafter referred to as the "Airport Land", and WHEREAS, the County is the contract -purchaser of a 20 -acre parcel of property north of and adjacent to the Airport Land, which property will be used by the County for the construction of a criminal justice complex, and WHEREAS, the County desires to enter into this right of first refusal with the City to insure the Airport land's availability in the event the County expands the complex in the future, NOW THEREFORE, for and in consideration of the sum of ONE DOLLAR and other valuable consideration in hand paid to the City by the County the receipt of which is hereby acknowledged, the County and the City agree as follows: 1) Right of First Refusal. During the term of this agreement the City shall No offers shall be presented by the not sell, lease, or otherwise dispose of the Airport Land to any third -party without first having offered the Airport Land to the County under the same terms and conditions as offered by such third -party and accepted by the City. 2) The Term. The term of this agreement shall be for 20 years from the date of this agreement. 3) Activation of Right of First Refusal. No offers shall be presented by the City to the County under this right of first refusal until the City shall have first executed a contract with a third -party concerning the Airport Land, which contract shall be subject to the County's exercise of its right of first refusal. FEB1 1984 _ '56 PACE FEB 1 1984 so" 6 PAGE Q 4) Termination of Right of First Refusal. Once a contract has been presented to the County under the right of first refusal, the County shall have 45 days to either: (1) enter into with the City a substantially similar contract, as to price and length of lease, or, (2) enter into a long-term lease (long-term being defined as any period greater than 20 years), under a lease which provides that the annual lease payment will be 100 of the fair market value of the leased land and which provides that the fair market t,alue shall be adjusted annually using either the CPI Index or a new property appraisal. The CPI Index shall be used unless the City chooses to provide a new appraisal at the City's expense. Failure to enter into a contract with the City within the 45 day period shall terminate the County's right of first refusal to the land specified in the third -party contract. 5) Third party contracts for less than entire Airport Land. Should the City accept an offer for less than the entire Airport Land and should the County not excercise its right of first refusal, then, except when paragraph 6 below is pertinent, the right of first refusal for the remainder of the Airport Land shall remain intact for the remainder of the term of this agreement. 6) Contiguous Land. Should the County fail to exercise its right of first refusal for a portion of the Airport Land, which, once leased to a third -party, would separate the remainder of the Airport Land from the property owned by the County for the criminal justice complex such that the Airport Land and the County owned land are no longer contiguous, then the right of first refusal for the remainder of the Airport Land shall terminate immediately. IN WITNESS WHEREOF the undersigned City and County have caused this agreement to be executed by their respective officers. WITNESSES: CITY OF VERO BEACH, FLORIDA �1 " , a - �Ij, - ,-, N. Charles P. Vitunac City Attorney -2- Dorothy M Cain Mayor �f? John Little t City Manager Richard Breen Airport Director _I WITNESSES: �� 4'1Lz- //' %1' . r7ty Attorney Adopted: 2-1-84 EXHIBIT A BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA C Don C. Scur ock, Jr. Ch rm an . Acbd Michael Wright County Administrator The North 10 acres of Tract 13 Section 27, Township 32 South, Range 39 East lying West of the East 10 acres of said Tract 13, lying South of the North 60.00 feet of said Tract 13 and lying East of the Easterly right-of-way line of 43rd Avenue (CR 607): 31 FEB 194 91'fll(6 ��c A _I F E B 1 1984 BOK. 56 PAS RESOLUTION AUTHORIZING LETTER OF INTENT RE ISSUANCE OF INDUSTRIAL DEVELOPMENT REVENUE BONDS TO HETRA COMPUTER AND COMMUNICATIONS INDUSTRIES, INC. The Board reviewed the following memo dated 1/24/84: TO: Board of County Commissioners DATE: January 24, 1984 FILE: SUBJECT: HETRA Computer & Communicati-on Industries Tommy Thomas $2,000,000 (Industrial Development Bonds) Community Services Director Dirffrey KOMBarton, REFERENCES: FROM: D Based on the audited financial statements of Hetra Computer, dated December 31, 1982 and the unqualified opinion of their accountants, Arthur Anderson & Company of Orlando, Florida on March 16, 1983, financial analysis was made using the standard measures as to certain ratios used in the financial community to determine credit. worthiness of the applicant. We have no problems with the request of Hetra Computer, for the issuance of the Industrial Development Bonds. It should be further understood that as part of the above mentioned conclusion, a take-out committment from some financial institution Cs� to purchase the entire issue is a requirement for any further consideration. Je e . Ba, rt , Director Office of Manage nt and Budget L. . "Tommy"homas, Community Services Director Attorney Brandenburg explained that this is a standard resolution authorizing a standard letter of intent and inducement for up. to $2.5 million in industrial revenue bonds for the construction of a 40,000 sq. ft. industrial facility on property that was recently rezoned by the County out at the intersection of S.R. 512 and I-95. 32 Commissioner Lyons noted that the above memo refers to purchase of the entire issue, and Attorney Brandenburg confirmed that was consistent with his statement. Community Services Director Thomas noted that-HETRA has indicated that they were working with a number of institutions and suggested that "institution" in the underscored line.in the above memo be changed to "institution(s). OMB Director Barton wished to be assured that HETRA has a commitment from a group or an individual to purchase the entire issue. Director Thomas believed that the County would need more protection in accepting a commitment from an individual than from a recognized financial institution, and Administrator Wright agreed there would have to be some type of guarantee in that case. Commissioner Bird asked if we had any written commitment from HETRA-re their timetable as to the utilization of this bond issue. Robert Byer, Vice President of HETRA Computer & Communication Industries, Inc., felt that was a very difficult question to answer, but reported that they have done a number of things over the last several weeks, including the commission of a Vero Beach firm to design the road into the facility, and they have dealt with several banks in regard to the purchase of the bonds. At this point, he anticipated a commitment from at least one of them in the next week or two, at which point they will get the architects working on the design of the building and proceed immediately with the construction. It is the company's hope that they could occupy the building by late summer 1984. Whether they can obtain that objective is, to.some extent, beyond their control. One of the things that might hamper this timeframe is obtaining telephone service, which is critical to their operations. The service needs to be brought up the road, 33 FEB1 1984 `PA�c� a0 ` . rFEB 1 1994 BQ{JK , PACE -, , which they have yet to build, and Southern Bell has indicated it might take some time before service is provided. Commissioner Bird asked how they arrived at construction costs of $2.5 million if they are still in the process of commissioning an architect to design the building, and Mr. Byer explained that an architectural firm up in Brevard County helped them to put that figure together. They just .haven't started the detailed design work yet. ON MOTION by Commissioner Bird, SECONDED by Commissioner Wodtke, the Board unanimously adopted Resolution 84-8, authorizing execution and delivery by Indian River County of a letter of intent and -inducement to HETRA Computer and Communications Industries, Inc., with respect to the issuance of $2.5 million industrial revenue bonds. ON MOTION by Commissioner Lyons, SECONDED by Commissioner Wodtke, the Board unanimously authorized the Chairman to write Southern Bell urging them to expedite telephone service to HETRA Computer at its new location. 34 RESOLUTION NO. 84-8 A RESOLUTION AUTHORIZING THE EXECUTION AND DELIVERY BY INDIAN RIVER COUNTY, FLORIDA, OF A LETTER OF INTENT AND INDUCEMENT TO HETRA COMPUTER AND COMMUNICATIONS INDUSTRIES, INC., WITH RESPECT TO THE ISSUANCE BY THE COUNTY OF NOT EXCEEDING $2,500,000 INDUSTRIAL DEVELOPMENT REVENUE BONDS TO FINANCE PART OF THE COST OF THE ACQUISITION, CONSTRUCTION AND EQUIPMENT OF AN INDUSTRIAL OR MANUFACTURING FACILITY IN THE COUNTY; AND PROVIDING AN EFFECTIVE DATE. BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA: SECTION 1. AUTHORITY FOR THIS RESOLUTION. This resolu- tion is adopted pursuant to the provisions of Chapter 159, Part II, Florida Statutes (1981), as amended (collectively, the "Act"), and other applicable provisions of law. SECTION 2. FINDINGS. It is hereby ascertained, deter- mined and declared as follows: A. Indian River County, Florida (the "Issuer"), is authorized by the Act to make and execute financing agreements, contracts, deeds and other instruments necessary or convenient for the purpose of facilitating the financing of the acquisition, construction and equipment of projects, as defined in the Act, including machinery, equipment, land, rights in land and other appurtenances and facilities related thereto, to the end that the Issuer may be able to promote the ecomomic growth of the State of -1- 35 FE B 1 7984 ecK PACE , dt1(PACE Florida, increase opportunities for gainful employment and other- wise contribute to the welfare of such State and its inhabitants; and to finance the cost of such projects and related facilities, by the issuance of its revenue bonds. B. HETRA Computer and Communications Industries, Inc., a Delaware corporation (the "Borrower"), wishes to acquire, construct and equip an approximately 40,000 square foot industrial facility for the design, engineering and manufacture of computer systems, sub -systems and peripherals, and other electronic systems, including any necessary utilities for such facility (collectively, the "Project"), within the corporate territorial limit's of the Issuer, and to have the Issuer issue its revenue bonds to finance part of the cost of the Project; and the Borrower has requested that the Issuer further indicate to the Borrower its intentions in this respect, in order to -further induce the Borrower to proceed with the Project and incur expen- ses for its financing. C. The location of the Project in the area of the Issuer -shall make a significant contribution to the economic growth of the Issuer, shall''provide gainful employment and shall serve a public purpose by advancing the economic prosperity and the general welfare of the State of Florida and its people. •D. The Issuer is able to cope satisfactorily with the impact of -the Project, and all the necessary public facilities, -2- 36 3 Utilities and services that will be necessary for the construc- tion, operation, repair and maintenance of the Project and on account of any increase in population or other circumstances resulting by reason of the location of the Project within the territorial limits of the Issuer, will be provided by the Borrower when needed. E. Adequate provision will be made under the provisions of the proposed loan agreement, mortgage and security agreement (the "Agreement") for the repair and maintenance of the Project at the expense of the Borrower, and for the payment of the prin- cipal of, premium, if any, and interest on the bonds. F. The Principal of, premium, if any, and interest on the bonds and all payments required under the proposed Agreement and the promissory note (the "Note") secured by the Agreement, and the trust indenture, if any, securing payment of the bonds shall be payable solely from the proceeds derived by the Issuer under the proposed Agreement and Note, and any guaranty of such payment obligations by third parties, and the Issuer shall never be required to levy ad valorem taxes on any property within its territorial limits to pay the principal of, premium, if any, and interest on the bonds or to make any other payments provided under the proposed Agreement, Note or trust indenture, if any, or pay the same from any funds of the Issuer other than those derived by the Issuer under the proposed Agreement and Note, or -3- FE 8 1 1984 37 PAZ37 J FEB! 1984 B BOOK 56 'Pwt?I any guaranty agreement by third parties; and such bonds shall not constitute a lien upon any property owned by or situated within the territorial limits of the Issuer, except the Project. G. The interest on the bonds, when duly authorized and issued, will be exempt from federal income taxation under existing laws of the United States. SECTION 3. AUTHORIZATION OF EXECUTION AND DELIVERY OF INDUCEMENT LETTER. The Chairman and the Clerk of the Board of County Commissioners of the Issuer are hereby authorized to exe- cute and deliver the letter of the Issuer addressed to the Borrower, in substantially the form attached to this resolution as Exhibit A and incorporated by reference herein, with such changes therein, whether made prior to the execution thereof or thereafter, as shall be approved from time to time by such offi- cers executing the same, such approval to be conclusively evi- denced by their execution thereof. SECTION 4. AUTHORIZATION OF NECESSARY ACTION. The Chairman and Clerk of the Board of County Commissioners of the Issuer and all other officers and employees of the Issuer are hereby authorized to..execute such further agreements and take such further action as shall be.necessary to carry out the intent and purposes expressed in such letter attached hereto as Exhibit A, upon its becoming an agreement on its execution by the Borrower,'and are further authorized to take such other steps and -4- 38 77 actions as may be required and necessary in order to issue such bonds. SECTION 5. EFFECTIVE DATE. This resolution shall take effect immediately upon its passage. The foregoing resolution was offered by Commissioner Bird who m v d its adoption. The motion was seconded by Commissioner Wo,t�Ce and, upon being put to a vote, the vote was as follows: Chairman Don C. Scurlock, Jr. Aye Vice Chairman Patrick B. Lyons Aye Richard N. Bird Ave Margaret C. Bowman Aye William C. Wodtke, Jr. Aye The Chairman thereupon declared the resolution duly passed and adopted this 1st day of February, 1984. Attest: . C-_ r j FREDA WRIGHT, Cherk APPROVED AS.TO FORM AND LEGA4RYM. I IENCY By a NDE URG CAttorSwy BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA By / C Don C. Scurlock, Jr. Chairman -5- W k F E 8 1 1984 5 6'G. E. 69 FEB 1 1984 Telephone: (305) 567-8000 BOARD OF COUNTY COMMISSIONERS 1840 25th Street, Vero Beach, Florida 32960 EXHIBIT A HETRA Computer and Communications Industries, Inc. P. O. Box 970 Melbourne, Florida 32901 Gentlemen: February 1, 1984 nn , 56 PAGE 0 4 Suncom Telephone: 424-1011 Re: Proposed Acquisition, Construction and Equipment of Computer System Manufacturing Facility Based upon recent discussions with you, it is the under- standing of the Board of County Commissioners (the "Governing Body") and the officials and representatives of Indian River County, Florida (the "Issuer"), that you are currently considering the construction of an approximately 40,0.00 square foot industrial facility for the design, engineering and manufacture of computer systems, sub -systems and peripherals, and other electronic systems, including any necessary utilities for such facility, within the territorial limits of the Issuer (collectively, the "Project"); that the costs of the Project to be financed with the bonds, hereinafter described, will not exceed $2,500,000; that the Project will provide employment in the area of the Issuer for approximately 200 people; and that the willingness of the Issuer to issue and sell its industrial development revenue bonds for the purpose of financing part of the cost of the acquisition, con- struction and equipment of the Project is an important fact under consideration by you in determining the extent of the development feasibility of the Project. The Governing Body has determined that the issuance of industrial development revenue bonds by the Issuer to assist you by financing such Project in the area of the Issuer will result in an increase of employment in such area,.and that the issuance of such bonds will serve a public purpose by advancing the economic prosperity and the general welfare of the State of Florida and its people. Accordingly, in order to induce you to incur expenses for the initiation of such Project and its financing, the Issuer hereby makes the following proposal: 40 HETRA Computer and Communications Industries, Inc. February 1 , 1984 Page Two 1. The Issuer will issue its industrial development revenue bonds in an aggregate principal amount not to exceed $2,500,000 for the purpose of paying part of the cost of the acquisition, construction and equipment of the Project, pursuant to preliminary general plans and specifications relating to such facilities which are on file in the office of the Clerk of the Governing Body. The bonds will be issued in such aggregate prin- cipal amount, mature at such times, bear interest at such rates and be subject to such other terms as shall be agreed upon among you and the Issuer and the bondholders. 2. You and the Issuer will enter into a Loan Agreement, Mortgage and Security Agreement (the "Agreement") which shall provide for a loan of bond proceeds by the Issuer to you for the purpose of the acquisition, construction and equipment of the Project, and you will execute and deliver a promissory note (the "Note") evidencing the loan. The Agreement shall be assigned either to a bank trustee for the benefit and protection of the bondholders, or to the bondholders. The installment payments to be made by you pursuant to the Agreement and Note shall be pledged to the payment of the principal of, interest on and redemption premium, if any, applicable to the bonds and -the fees and expenses of the trustee, if any. The aggregate principal amount of the bonds shall only be fully sufficient to pay the cost of the Project, the cost and expenses of financing the same and the expenses of you, the trustee, if any, and the Issuer related thereto. 3. The Issuer will cooperate in the.preparation of the Agreement, the Note, the trust indenture, if any, and the necessary resolutions for the authorization and sale -of the bonds. 4. Upon delivery of the bonds, the provisions of this proposal and the agreement resulting from its acceptance by you shall have no further effect, and in the event of any incon- sistency be the terms of this proposal and the terms of the Agreement and the Note in the form in which they shall be finally approved by resolution of the Governing Body, the provisions of the Agreement and Note as so approved shall control. 5. Upon acceptance by you of this.proposal, the Issuer shall keep open and outstanding this commitment and inducement,to •�a L_ 41 r FEB 1 1984 HETRA Computer Industries, February 1 , Page Three and Communications Inc. 198.4 you for a reasonable time so long as you shall be proceeding with appropriate efforts toward conclusion of any arrangements necessary to the Project, and (after finding the Borrower finan- cially responsible as described in paragraph 8 hereof) so long as there shall be no material adverse change in your financial condition; provided, however, if for any reason (other than that which shall be the fault of the Issuer) the bonds are not deli- vered to the purchaser or purchasers thereof within one year from the date hereof, then the provisions of this proposal and the agreement resulting from its acceptance by you will be deemed cancelled. In such event, or in the -event of its earlier can- cellation by agreement between you and the Issuer, neither party shall have any rights against the other and no third party shall have any rights against either party except: (a) You will pay to the Issuer the amount of all expen- ses which shall have been incurred by the Issuer in connection with the Project, and any administrative fees of the Issuer in reviewing and processing your bond issuance application; (b) You will assume and be responsible for all contracts entered into by the Issuer at your request in connec- tion with the Project; and (c) You will pay the out-of-pocket expenses of offi- cials and representatives of the Issuer incurred in connection with the Project and will pay counsel for,the Issuer and the firm of Freeman, Richardson, Watson & Kelly, P.A., bond counsel, legal fees for legal services related to the Project or the financing thereof. 6. The Issuer shall not be obligated to pay any of the bonds or the interest thereon from any -funds of the Issuer derived from any source other than the Agreement and Note, or any guaranty agreement by third parties, and in no event may the taxing power or other revenues of the Issuer be pledged to pay any of the bonds or the interest thereon. Each bond shall con- tain a statement substantially to that effect upon its face. The Issuer shall not be required to incur any expense with respect to the Project or the bonds unless requested to do so by you, in which event you hereby agree to reimburse the full amount of such expense to the Issuer; and the Issuer may require payment to it of such amount as a prerequisite to its incurring any such L -J 42 HETRA Computer and Industries, Inc. February 1 1984 Page Four Communications expense. In accepting this proposal, you thereby agree to indem- nify and defend the Issuer and hold the Issuer harmless against any and all claims, losses,' "liabilities or damages to property or any injury or death of any person or persons occurring in connec- tion with the construction, equipment and operation of the Project, or in any way growing out of or resulting from this pro- posal (upon its becoming an agreement, if accepted) including, without limitation, all costs and expenses of the Issuer, including reasonable attorneys' fees, incurred in the enforcement of any of your agreements herein contained. This indemnity shall be superseded.by a similar indemnity in the Agreement and, in the event the bonds are not delivered, this indemnity shall survive the termination of the agreement resulting from your acceptance of this proposal. 7. If -it becomes evident at any time, in the opinion of bond counsel to the Issuer, that the interest on the bonds will not be exempt from federal income taxation on the proposed date of delivery of the bonds, and/or that you are or will be inca- pable of or unwilling to perform your obligations under the Agreement and Note, when executed and delivered, this proposal, if accepted by you, shall be terminated by the,Issuer, and neither party shall have any rights against the other and no third party shall have any rights against either party except as provided in paragraphs S(a), (b) and (c) of this proposal. - The.Issuer has not undertaken any definitive review of your financial statements, nor has it received from you a com- mitment from a lending institution in regard to the financing for the Project. The Issuer expressly reserves the right. to review such statements and/or commitment and to decline to issue the bonds unless the Issuer finds that you are financially responsible and fully capable and willing to fulfill your obligations under the proposed Agreement and Note. 'If this proposal shall be satisfactory to you, please execute and date the acceptance statement below, and provide an accepted copy to the Issuer, whereupon this proposal will consti- tute an agreement in principle with respect to the matters herein contained. 43 , FEB 1 1984 f 6 ?Ai 43 FEB 1 1384 HETRA Computer and Communications Industries, Inc. February 1 1984 Page Five (SEAL) Attested and Countersigned: Clerk, Board ounty Commissioners Bux 56 pw 41 Yours very truly, INDIAN RIVER COUNTY, FLORIDA By Chairman, B and of Co n Commissioners Accepted by HETRA Computer and Communications Industribs, Inc., on January 1984. Presi764; i STATUS REPORT RE REVISIONS TO COUNTY ZONING ORDINANCES Attorney Brandenburg reported that planning consultants, Solin and Associates, who were hired a couple of months ago to prepare revisions to the County Zoning Code, have submitted a preliminary report which has been reviewed by.the Legal Dept., the Planning Department and the Chairman of the Planning & Zoning Commission. As a result of that review, Solin has submitted a draft of new residential and various :other districts to replace those that are in our current code. The County Attorney anticipated that a public --hearing, can be scheduled in the very near future. DISCUSSION RE BUILDING & ZONING PERMIT FEES -- The Board reviewed the following memo dated 1/23/84 and Fee Schedule dated September, 1983: TO: The Honorable Members of DATE: January 23, 1984 FILE: the Board of County Commissioners SUBJECT: BUILDING AND ZONING PER14IT FEES FROM: Michael Wright REFERENCES: Buil/Zon. Fees County Administrator DIS:RMK It is requested that the data herein presented be given formal consideration by the Board of County Commissioners at their regular meeting of January 18, 1984: DESCRIPTION AND CONDITIONS: With the recent relocation of the County/City Building Department, the reorganization of the. Planning and Development Division, and the initiation ofa comprehensive approach to permit application review, the staff has identified several problems in the existing system as well as several opportunities to facilitate operation of the process. To achieve these objectives, however, will require action by the Board of County Commissioners. 45 FEB 1 1984 PAR FEB 1 1994 �x PACE One problem identified by the staff is the current zoning analysis/ fee system. This system presently involves imposition of a fee for a review function which is, at times, duplicative and probably bet- ter suited for another division. While this system was probably necessary in the past when the County's planning staff was physi- cally and functionally separated from the building department and a control mechanism was required, this is no longer the case. With the building and planning departments located in close proximity to one another and working closely with each other, the control pro- vided by a zoning permit is not required as long as a zcning review is performed in conjunction with another function. At present, the issuance of a zoning permit for a struc•,:ure which has received site plan approval or administrative approval involves a duplication of work performed by the planning.staff, since zoning requirements are considered during site plan review. As such, there appears to be no justification for the imposition of a zoning -fee in those cases. The zoning function, which involves review of proposed activities to ensure compliance with the standards of the applicable zoning district including permitted uses, setbacks, height limita- tions, etc., is a necessary -activity, but with most structures this function could be incorporated within the -building permit review process. Zoning fees currently represent a significant source of revenue for the County. In the first nine months --of Calendar year 1983, total revenue derived from zoning permit fees was over $41,000. Elimina- tion of those fees could represent a loss of revenue to the County of -more than $55,000 per year. Besides. the zoning fees, another inequity related to the County's fee system concerns building permit fees. At present, building permit fees differ from the City to the County. County building permit fees and plan checking fees are determined by the value of construction cost. The Board elected to adjust this valuation to reflect seventy five percent (750) of the total value for purposes of assessing fees, while the City uses 100% valuation. With a 100% valuation in effect during_the first nine months of Calendar year 1983, the additional revenue would have been $623,200. On an annual basis, this would be approximately $75,000. ALTERNATIVES AND ANALYSIS: The staff has considered the existing situation, assessing various alternatives to remedy the problems. In analyzing the situation, - the staff reviewed alternatives to the present system in relation to several objectives, including the elimination of fees for duplica- tive services, the establishment of an efficient process of permit review, and the establishment of an effective mechanism for imple- menting the County's zoning regulations. The staff has determined that the present system should be revised to correct some of the duplications and inefficiencies. First, the staff recommends that all zoning fees with the exception of five be abolished. Those..five are: beverage license inspection, mining per- mit, mining.permit renewal, temporary trailer permit, and home occu- pation permit. This would produce a revenue shortfall to the County of approximately $55,000 per year. Secondly, the staff recommends that the County building permit fee be increased to a level consistent with the fee charged by the City. This will involve computing total value of the construction cost for purposes of assessing the fees. The amount of revenue to be derived from this increase will be approximately $75,000, more than making up for the shortfall produced by abolishing the zoning permit fees. 46 Third, the staff recommends that the zoning compliance review func- tion be transferred from the Planning and Development Division to the Building Department. With this system the building staff can review zoning requirements at the time of building permit review at no.additional charge. The planning staff would still ensure compli- ance with zoning standards for those projects subject to site plan review. ---- -- In addition to transferring the revenues and a majority of the responsibilities, it is also proposed that three employees and their associated expense, also be transferred to the Building Department. There are currently five positions authorized for the department. Four of the positions - two code enforcement officers, one secretary and the zoning specialist - are funded through the MSTU. One posi- tion, which is funded by the Landfill Department, -was recently vaca- ted and at this time, I have no intentions of filling the position. The position that would remain in the MSTU would be the zoning spe- cialist. Annual salaries associated with the transferred employees are appro- ximately $68,000. The other costs associated with the department are approximately $11,000. The long range advantage on this departmental consolidation should result in the same efficiency with a decrease in overall cost. RECOMMENDATION: The staff recommends that the Board of County Commissioners take the following actions: (1) eliminate all zoning permit fees except those for a beverage license inspection, mining permit; mining permit re- newal,'temporary trailer, and home occupation; (2) raise the County's building permit fees to the same level as the City's; (3) transfer zoning compliance review responsibility to the Building Department; and (4) approve the appropriate personnel transfers. 47 FEB 1 1984 eaa� Pcf 7 J r - FEB 1 198 FEE SCHEDULE Planning Department BOOK September, 1983 FEE CATEGORY FEE AMOUNT Rezonings: less than 5 acres $225.00 5-100 acres 500.00 more than 100 acs. 650.00 Site Plans: Administrative Approvals'* 75.00 Minor Site Plans 125.00 Major Site Plans: less than 5 acres 350.00 5 acres 500.00 but less than 10 10 ac. or more 700.00 1,750.00 Dev. Regional Impact Maj. Modifications. Same as original fee i Plats: Pre -Application Conf. 40.00 Preliminary -10 acres or less y 350.00 more than 10 �., 500.00 acres Final - 250.00 Comprehensive Plan Amendments 1. Less than 5 ac. $200.00 2. 5 - 40 acres - 400.00500.00 3. 41 - 100 acres 4. More than 100 ac. 750.00• Neighborhood Comm. Node Designation 600.00 Tree Removal Permit 35.00 Land Clearing Permit 45.00 Mangrove Alteration Permit 50.00 Land Development- Permit 650:00 Right -of -Way Abandonments 150.00 48 FEE SCHEDULE • Zoning Department FEE CATEGORY FEE AMOUNT Zoning Permits: 1. Additions/ Enclosures $ 15.00 25.00 2. Barn 3. Beverage Lic. 25.00 Inspection Fee 4. Boardwalk 15.00 5. Cabana 25.00 6. Canopy over Gas 10.00 Island 7. -Christmas Tree 10.00 Sales 8. Civic Facility 50.00 or Church 50.00 9. Condominium 15.00 10. Deck 20.00 11'. Docks 12. Driveways, ,Paving 15.00 or Parking Lots 13. Dune Walkover 15.00 Structure 50.00 14. Duplex 10.00 15. Fences 25.00 16. Gas Islands ' 25.00 17. Guard House • 10.00 18. Garage/Carports 25.00 19. Gas Pumps 25.00 20. Horse Stables 400.00 .-- 21. Mining Permit 22. Mining Permit J 100.00 Renewal 25.00 23. Mobile Homes 50.00 24. Nursery Home 25. Patio/Screened 10.00 Porch/Glass Room 20.00 26. Pond Permit 20.00 27. Pools 28.' Professional Buildings/Rental Offices/Comm. 50.00 Buildings 50.00 29.- Radio Tower 30. Recreation 25.00 Building 31. Relocation of 50.00 Home 10.00 32. Relief Station 10.00 33. Remodeling 34. Resid. Permits: 25.00 Single -Family 50.00 Multi -Family 15.00 35. Retaining Wall .. 10.00 36. Roof or Extension of Roof 37. Signs 10.00 38. Spa `. 25.00 39. Temp. Flea 10.00 Market /40. Temp. Trailer 15.00 ' Permit 41. Temp. Elec. 10.00 Pole 49 FEB 1 1984 .: 56 : 9 FEB 1 1994 BQOK, �!J FACE FEE SCHEDULE Zoning Department F -EE CATEGORY FEE AMOUNT I - 42. Temp. Observ. Platform 10.00 43. Temp. Tent 25.00 44. Townhouse 50.00 - 45. Transient Merchant Permit 10.00 46. Underground Tanks 10.00 47. U.S. Post Office 50.00 48. Utility Bldgs. 15.00 ' 49. Warehouse 50.00 50. .Water Treatment Plant -25.00 Home Occupation 25.00 Variances 50.00 Admin. Appeals - 50.00 Easement Releases 75.00 Publications: Zoning Ordinance 15.00 Subdivision Ord. 15.00 Comprehensive Plan 25.00 Misc. Ordinance 5.00 Stormwater Management Ordinance 15.00 50 r � � Administrator Wright recommended the elimination of the 50 -odd zoning fees listed in the above fee schedules which are primarily a -function that can be handled in conjunction with the issuance of a building permit. He pointed out that site plan procedures would not be affected by this.change. • Administrator Wright also recommended that we increase our building fees to the level currently being charged to the municipal residents. We use the same scale, but we use a factor in the unincorporated areas of 75% of total value instead of 100%, i.e., if you live in the unincorporated area, you pay three-fourths as much, but you pay an additional fee to the Zoning Dept., which makes it an almost washout situation. - Ester Rymer, Building Dept. Director, reported that building plan examining fees for both the municipal and unincorporated fees are figured on 75% of total assessment value. Administrator•Wright reported that there were some concerns by the building trades people that they would, in essence, be paying for removal of junk cars and other large items to comply with -the Code Enforcement Board. He stated that was not the intent. The Administrator felt that the Building Dept. should be oriented towards building concerns and stated that he would be glad to get a clear division of revenues and time spent by the Code Enforcement people between now and the end of the fiscal year and then make the appropriate budget amendments in October. Peter Robinson, builder of Laurel Homes, stated that he would have no objections to the proposed change as it would be a real benefit to eliminate one step in the planning process. Their main concern was that right now there are a lot of building permits going through the Building Dept. and there is going to be a lot of money built up in the enterprise fund; they don't want to see this being used for code 51 . FEB 1 1984 FEB 1 1984 9�OK 56 .52 enforcement and have the Building Dept. run short of necessary operating funds to serve the trades people. MOTION WAS MADE by Commissioner Lyons, SECONDED by Commissioner Bowman, that the Board accept the recommendation of the County Administrator in the above memo of 1/23/84 and authorized the increase and decrease to coincide on the same day. Under discussion, Director Rymer felt that it will speed things up if we eliminate that one step. She pointed out that this will only affect single family homes, and Administrator Wright emphasized that this change will not affect the site plan approval process. Commissioner Bird asked if the building permit fee would increase for a single family home, and Director Rymer reported that they are going to increase the cost of the building permit and plans examining.fee by 25% to coincide with the City of Vero Beach, but at the same time eliminate the zoning fees. THE CHAIRMAN CALLED FOR THE QUESTION. The Motion was voted on and carried unanimously. FINAL ASSESSMENT ROLL - PETITION PAVING - 14th AVENUE AND 38th AVENUE The Board reviewed the following memo dated 1/24/84: 52 wl TO-DATE:Honorable Members of the. DATE: January 24, 1984 FILE: Board of County Commissioners THROUGH: Michael Wright, County Administrator SUBJECT: Final Assessment Roll 14th Avenue - 12th Street to 14th Stree- 38th Avenue - 4th Street to 6th Street FROM:C-- REFERENCES: James W. Davis, P.E._ Public Works Director DESCRIPTION AND CONDITION The paving of 14th Avenue and 38th Avenue is complete. The final cost and preliminary estimate for the work was (not including recording fee) : Final Cost/FF Prelim.Cost/FF Final Cost Prelirr.inary Estimate 14th Ave. _ $7.1168 $8.35 $23,228.71 $27,782.66 38th Ave. $5.7690 $6.07 57, $17,583.88 $19,279.64 All construction costs are under the original estimates. The Final Assessment Rolls have been prepared and are ready to be delivered to the Clerk to the Board. Assessments are to be paid within 90 days or in two equal installments, the first to be made twelve months from the due date and the second to be made twenty-four months from the due date at the rate of interest established by the Board of County Commissioners. The due date is 90 days after the . final determination of the special assessment. The interest rate shall be 12% per annum. ALTERNATIVE AND ANALYSIS Since the final assessments to be benefited owners will be less than computed on the -preliminary assessment ro11s, the only alternative presented is to approve the final assessment rolls. RECOMMENDATIONS AND FUNDING It is recommended that the Final Assessment Rolls for the paving of 14th Avenue and 38th Avenue be approved by the Board of County Commissioners and that they be transmitted to the Office of the Clerk to the Board for collection. ' MOTION WAS MADE by Commissioner Lyons, SECONDED by Commissioner Wodtke, that the Board approve the Final Assessment Rolls for the.paving of portions of 14th Avenue & 38th Avenue and authorize transmittal to the Tax Collector for collection at an interest rate of 12% per annum. 53 FEB 1 1994. BOOK 56 PAGE.' J FEB 1 1984 BOOK, 56` P.AGe" Under discussion, Commissioner Wodtke noticed that there is a considerable difference in the footage cost and asked if there was more subgrade preparation on 14th Avenue than 38th Avenue. Director Davis explained that the $7.11 figure was one of the highest preliminary costs, but the final cost did not come in that high; it is comparable to the others we have done. He noted that 38th Avenue did not require any drainage work. THE CHAIRMAN CALLED FOR THE QUESTION. The Motion was voted on and carried unanimously. _ Chairman Scurlock asked how the double surface pavement was holding up and Director Davis felt that it has been well received, but occasionally there is a hole in the surface that needs patching. Some complaints about the dust have been received, but the dust will eventually stop because the aggregate will be polished off due to the traffic. This type of pavement is $2.50 cheaper per lineal foot than the smoother asphalt. Another benefit of this type of treatment is that it can be covered with regular asphalt. Chairman Scurlock reported that someone had asked him if that was the final coat on AIA and Director Davis said it that was just the leveling course. FINAL ASSESSMENT ROLLS ARE ON FILE IN THE OFFICE OF THE CLERK REQUEST FOR SALE OF PROPERTY IN GIFFORD The Board reviewed the following memo dated 1/23/84: 54 7-7 .,rO,• The oar o county SATE: anuary - FILE: Commissioners V/THRU: Michael Wright Administrator SUBJECT: FROM L.S." o Thomas ��NCES: Commu ity •Development Attached is a copy of a letter from William C. Borland requesting the purchase of county owned property described as follows: W by 130 ft. N - S being in SW cor of following: Beg 25 ft N - 687 ft. W of SE cor of NW 4 of SE 4 for P.O.B., run W 340 ft more or less T E line of R.B.Sims Land as D Bk 1 PP 440 run N along Sims E line to N line of S h of NW 4 of SE 4; run E along line of S �2 of NW 4 if SE 4 for 340 ft; thence S to P.O.B. This property is located in Gifford just North of the Geoffrey Subdivision on the Southside of 39th Street. It is approximately 100 feet East of US Highway 1. The current zoning is Commercial and the CLUP calls for MD -1. Attached also is a reduced copy of the Tax Assessors plat. The current assessment is $6,300. The possible sale of this property has been cleared with Planning, Parks, Utilities and Public Works and they have no need for this property. It is recommended by staff that the Board consider the sale of this property so that any proceeds may be used for further park development or acquisition. If you authorize us to proceed, we recommend that an appraisal be obtained. ON MOTION by Commissioner Lyons, SECONDED by Commissioner Wodtke, the Board unanimously authorized staff to proceed with the necessary steps for the sale of the property as described in the above memo. Commissioner Lyons noted that there,is some residential nearby, but apparently, it is non -conforming. Director Thomas stated there is one little house on the west side of the property between it and U.S. #1. 55 FEB 1 There is nothing on J FFB 1 1984 the other side except Hosie Schuman Park. be to the south in the Jeffrey Subdivision. The houses would RECOMMENDATION FOR ENGINEER FOR STATE ROAD #60 WATERLINE Utilities Director Terry Pinto reported that they have negotiated with the first -ranked firm, Carter & Associates, and cannot come to an acceptable agreement for their engineering services on the State Road #60 waterline. The lowest amount reached was $138,000. Since the second -ranked firm, Sippel & Masteller Associates, included a bid of approximately $94,000 with their original proposal, staff would like authorization to proceed with negotiations with that firm. MOTION WAS MADE by Commissioner Lyons, SECONDED by Commissioner Wodtke, that the Board accept the recommendation of the negotiating committee to proceed with negotiations with the second -ranked firm, Sippel & Masteller Associates. Attorney Brandenburg explained that the $40,000 difference between the first firm and the second firm was too great not to go to the second firm. Commissioner Bird asked if the second firm has the expertise in this field of hydraulics and Director Pinto stated that was determined when they compiled the "short list." Chairman.Scurlock asked if it was agreed that the firms could go outside for help; he pointed out that Lloyd & Associates have 48 employees and Carter & Associates have 25-30 employees, while Sippel & Masteller have but two employees and wanted to be sure that the timeframe is:met, as time is of the essence on this project. Director Pinto 56 n advised that they were satisfied with the timeframe given by the second firm. Attorney Brandenburg informed the Board that the second -ranked firm has the ability to raise their quote during these -negotiations, but then the firm would be running the risk of not getting the job. THE CHAIRMAN CALLED FOR THE QUESTION. The Motion was voted on and carried unanimously. NORTH COUNTY FIRE DISTRICT The Board of County Commissioners recessed at 10:25 o'clock A.M. in order that the District Board of the North County Fire District might convene. Those Minutes are being prepared separately. The Board of County Commissioners reconvened at 10:30 o'clock A.M. with the same members present. 57 FEB 1 9984 609. `PA i s S FE B 1 1984 eoK56 A DISCUSSION RE SETTLEMENT BETWEEN THE COUNTY AND VISTA ROYALE ASSOCIATION, INC. The Board reviewed the following letter dated 1/27/84: CHESTER CLEM PROFESSIONAL ASSOCIATION 2143 13TH AVENUE ATTORNEY AT LAW - - '�. Cr VERO BEACH. FLORIDA 32960 TELEPHONE 369-9444 AREA CODE 303 January 27, 1984 Don C. Scurlock, Jr., Chairman Board of County Commissioners 1840 25th Street Vero Beach, Florida 32960 Dear Commissioner Scurlock: For some time, we have been considering the proposal previously outlined in your communication to our client, Vista Royale Association, Inc. I am taking this oppor- tunity to outline what I believe will be an acceptable settlement of our differences based upon prior discussions. 1. The County would convey the parcel of property on which the water plant at Vista is presently located to Vista Royale Association, Inc. We would need the fol- lowing: A. Proof of access to the property from both U.S.;rl and from the interior of the development. It would be my surmise the County administration has this infor- mation available, which would have been obtained at the time of the transfer from the developer to the County. B. We would need proof of title to the land being conveyed. The County probably has title informa- tion through the date of acquisition from Vista and this can simply be updated in the form of a title insurance policy. C. We would request the County stake the prop- ert_y or furnish a recent survey showing the location of the boundaries of the property being conveyed. 2. There would be a conveyance of equipment and material.utilized in the operation of the water plant. The County would do the following: A. The County would remove various well pumps and equipment, which shall be in working order when re- moved. It is our understanding these pumps need to be removed or they will continue to deteriorate. The County will take proper steps to store these pumps in.order to prevent further deterioration of the equipment. B. The material and equipment removed from the plant site would be accounted for by the County and returned to the site or a valuation agreed upon, which would be reimbursed to the association, Ain C. The site -.should be cleaned up and placed in a good state of repair, including the following: i. Removal of weeds, growth and so forth; ii. Removal of the small wooden buildings on the premises; iii. Removal of miscellaneous trash and unusable materials as designated by the association; iv. Tear down the walls of the sludge pond, break up any flooring, so the water can freely drain through, and then fill in the pond with dirt; and V. Repair and reset the fence around -- the facility as needed. These items should be acceptable, since there was some indication the County would -dismantle -the entire water plant and either transport it to another site or store it. We are not.requesting this be done, which would be a considerable savings to the County. 3. A settlement would contemplate the adoption by the County of a new water/sewer rate structure in essen- tially the same form as presented by Arthur Young in itsNovember, 1983, draft, wherein it is recommended an ERU method be utilized and certain recommended rates are set forth. Assuming the rate resolution to be considered by.the County would contain the basic fo rmat'of the Arthur Young report, there would be no objection from the asso- ciation to the new rate'structure. We would request the ,resolution be drawn at your earliest convenience,,if it has.ot already been dome., and a copy submitted tome for poYusal by the association. 4. It_ would be contemplated the litigation between the association and the County would be dismissed upon the adoption of the rate structure as contemplated herein and the accomplishment of the items relating to transfer with each party to the litigation bearing its -respective costs. Sincerely, Chester Clem Commissioner Scurlock reported that the Board has received a proposed solution whereby the County agrees to do a number of things in reference to the land and some of the improvements to the water system that was in existence in the Vista Royale area; and in return, the property owners 59 FEB 1 1994 Bin PAGE � J 3 , FEB 1. 1994 PAGE * �, association agrees to settle and accept the new rates which were contained in the Arthur Young proposal submitted last November. He pointed out that the Board cannot set any rates today as it must go to a public hearing. Attorney. Brandenburg confirmed that this is just an informational item today so that we know what position we are in before the public hearing. Administrator Wright reported that staff concurs that all requirements can be met. Commissioner Lyons requested that there be a time limit set for the storage of the equipment that was removed from the water plant. Administrator Wright felt those items could be stored in the building. The County is going to give them the pumps along with the property and the building. Utilities Director Pinto recommended tha:tP all the equipment be dismantled and put in the building, and believed that would end the County's responsibility in the matter. Commissioner Bird asked if we had any estimate of what it would cost to comply with the provisions in the settlement. Administrator Wright estimated that it would run approximately $3,000-$4,000 and advised that the work would be done in-house by the Road and Bridge Department. Commissioner Bird felt the staff should be congratulated on working out this settlement and Attorney Brandenburg advised that it would be in the best interests of the County to accept the settlement. STATUS REPORT ON..JAIL Commissioner Lyons reported that the Jail Committee is continuing negotiations with the architects and it looks as if a new set of plans will be ready sometime during the next two weeks. It also appears we are going to get a figure closer to the $25,000 per bed, which seems to be the norm 60 for a jail of comparable size, without having to compromise our main objective of having a jail that will have a minimum number of full-time guards, etc. DISCUSSION REGARDING UTILITIES RATE HEARINGS The Board reviewed the following memo dated 1/23/84:. if of Cotnty anuary 1984 — TO: Commissioners DATE: FILE: MW SUBJECT: Rate Hearings FROM: Cot 1ssiB. oneryons REFERENCES: I propose that we investigate the feasibility of employing a professional hearing officer to preside over utility rate hearings and to furnish us with a recommendation upon the completion of the hearings. This would be similar to the position we are taking with the complicated matters that come--. before the Property Appraisal Adjustment Board.. If you agree with this approach, I would suggest that the Administrator and the Attorney be authorized to provide us with an ordinance and a set of rules for such hearings. Commissioner Lyons recommended that staff be authorized to look into the possibility of employing a professional hearing officer for utility rate hearings. MOTION WAS MADE by Commissioner Lyons, SECONDED by Commissioner Bowman, that the Board approve his recommendation as outlined in the above memo of 1/23/84. Commissioner Wodtke had some reservation, but believed that a hearing officer would benefit us greatly in providing technical information. It would also take a lot of pressure 61 FEB 1 1984 SUK ,.6 PAGE FE 1 1984 ��GE off the Utility Department. Administrator Wright advised that the hearing officer would present his findings to the Board along with a recommendation, and the Board would then authorize advertisement for a public hearing on that particular rate hearing. Chairman Scurlock requested that Administrator Wright bring back at a future meeting the projected costs of hiring a hearing officer. THE CHAIRMAN CALLED FOR THE QUESTION. The Motion was voted on and carried unanimously. CONSIDERATION OF FORMING A COMMITTEE TO CELEBRATE YEAR OF mum nr•��rT _ The Board reviewed the following memo dated 1/23/84: TO: Board of County DATE: January 23, 1984 FILE: Commissioners SUBJECT: FROM: Patri k Lyons REFERENCES: Commi inner 1984 has been designated as the Year of the Ocean and the observance begins on March 10th. This County has a more than normal interest in the ocean and many people with considerable expertise.. In view of his _past relations with the Atlantic States Marine Fisheries, and his special interest in the ocean and in conservation, I would like to suggest that "Tommy" Thomas be authorized to head -up a committee for Indian River County to outline our participation in celebrating the Year of the Ocean. 62 r � 177 _I Community Services Director Thomas advised that he would be unable to head up a committee as he would be tied up and asked Administrator Wright if he could handle it; however, Administrator Wright could not give an answer for 48 hours and suggested C. B. Hardin,...Assistant to the County Administrator, as an alternate. ON MOTION by Commissioner Lyons, SECONDED by Commissioner Bowman, the Board unanimously approved the formation of a committee to celebrate the Year of the Ocean and named C. B. Hardin to head the committee. . Commissioner Lyons also suggested that we put something definite on the calendar for next year's Arbor Day since the County did not officially participate in any activities this past year. DISCUSSION RE MARINE RECREATION AREA ON A SPOIL ISLAND The Board reviewed the following memo dated 1/18/84: TO:Esoaru" ox county Commissioners DATE: January 18, 1984 FILE: SUBJECT: Boat club FROM: r • Lyons . REFERENCES: dpmmir s - oner I have been approached by Bruce MacIntyre, President, Vero Marine Center, to have the County participate in providing a marine recreation area on the second Spoil Island, south of the new bridge on the east side of the channel. This island was one of those suggested for recreation purposes in our Spoil Island studies. I would like permission for the staff to pursue this request with Mr. MacIntyre and the State. 63 D'X ':PAGE- K. , FEB 1 198 -Ar FEB 1 1984 am' 56 PAcf, _U'%'", Commissioner Lyons pointed out that the Marine Island Advisory Committee has done a lot of work over the years to bring the spoil islands under the control of the County instead of the State. While the committee never quite finished that job, it did determine that certain islands should be developed for passive recreation. During the last 6-8 months we received a request from the Boat Club to expand the activity at Boat Island, but that island was not on the list for further development because it is too low. Another request was received from the Rotary Club and he tried to get them interested in Earman Island, but they felt " there was too much traffic in the channel on the east side of the island, and the water on the west side was too shallow. In the meantime the Boat Club became interested through Bruce MacIntyre about the possibility of expanding the activity on the second spoil island south of the 17th Street Bridge on the east side of the channel, which is one of the islands that the committee determined would be successful for passive recreation. Commissioner Lyons reported that the committee agreed to work with the State to get control of all the islands, but he would like to see this done on an individual basis. Since we have received this request, he felt that it would be a very opportune time for Administrator Wright to assist in getting permission to use the spoil island as a recreational area, and also to consider the possibility of development through the State boating fund. MOTION::.WAS MADE by Commissioner Lyons, SECONDED by Commissioner Bowman, that the Board authorize Administrator Wright to assist in getting permission from the State to use the second spoil island south of the 17th Street Bridge as a passive recreational area, and to 64 look into the possibility of obtaining some State boat funds for development of the area. In discussion, Commissioner Bird asked what effect this will have on the priority of developing Earman Lsland and Director Thomas explained that Earman Island is an entirely separate issue. They still have -plans to go ahead with it, and if it does not appeal to the Rotary Club, maybe it will appeal to some other group. The recreational area on Earman Island would actually be a County park, and we already have a lease on the land itself. Commissioner Lyons noted that we have zoned all of these islands for passive recreation. - Commissioner Bowman was very familiar with the second spoil island to the south of the new bridge and agreed -that it would be an excellent location for passive recreation. Commissioner Bird understood then that we are going ahead with our commitment to develop Earman Island as a marine park, either through funds from F.I.N.D. or through other grants. -Commissioner Lyons suggested that we should watch how much we put into Earman park to make sure that we get enough out of it. Commissioner Wodtke reported that he and Director Thomas have been authorized to go to Tallahassee in regard to this matter, but several meetings have been cancelled for one reason or another. He hoped that within 30 days, the County will receive some kind of recommendation from the State in regard to ownership of all of the spoil islands and get something finalized on this matter. THE CHAIRMAN CALLED FOR THE QUESTION. The Motion was voted on and carried unanimously. FEB 1 1984 65 bac 5 PacF ":, J FEB 1 1994 BOOK .�6 PAGE' UO FORMATION OF A COMMITTEE TO STUDY FEASIBILITY OF BUILDING A PUBLIC GOLF COURSE AT KIWANIS-HOBART PARK Commissioner Bird reported that shortly after he became a Commissioner, people began asking for more places to play golf and Kiwanis-Hobart Park seemed a good location for a public course. About that same time, the City of Vero Beach began studying the feasibility of planning a public golf course, and as a result of their plans, he put the matter on the back burner. However, the City of Vero Beach decided the project was not feasible for various reasons. Recently, he has had several meetings with Tom Lockwood of Sawmill Ridge, who owns property adjacent to Kiwanis-Hobart Park, and who had indicated that they might be be interested in building a golf course there and donating it to the County since a golf course would be an enhancement to their development. After further study, however, they have decided this would not be financially feasible. Commissioner Bird advised that Attorney Brandenburg has advised that any swap of property between the County property and Sawmill Ridge would be too difficult to execute. Sawmill Ridge is planning to build a 27 -hole private course, surrounded by low density homes. Mr. Lockwood has indicated that if they could assist the County in some way in concurrently building a course abutting their course, it would be advantageous in obtaining lower bids from architects, etc. Commissioner Bird stated that since they have indicated their cooperation, he -feels that it is time to form a _committee to do a thorough analysis of the feasibility of building a golf course at Kiwanis-Hobart Park. It would be part of the County recreation system, but it would be set up as an enterprise and would have to be self sufficient. He would like the individuals serving on the committee to take 66 a long hard look at the figures and come back to this Commission with a well-founded summary and recommendation. MOTION WAS MADE by Commissioner Bird, SECONDED by Commissioner Lyons, that the Board authorize Commissioner Bird to head up a committee to do a feasibility study of building a public golf course at Kiwanis-Hobart Park. Under discussion, Commissioner Bird assured Commissioner Lyons that inclusion of an executive course would be considered in the development at Kiwanis-Hobart Park. Commissioner Bird invited anyone interested in serving on the committee to submit resumes. THE CHAIRMAN CALLED FOR THE QUESTION. The Motion was voted on and carried unanimously. CONSIDERATION OF CONSOLIDATION OF COUNTY -WIDE RECREATIONAL Commissioner Bird recommended that the County consolidate its various recreational programs into one County -wide program, as the various programs result in a gap of services and, in some cases, duplication. He felt that a long-range program should be established with County -wide funding and reported that he had a preliminary meeting with the City of Vero Beach about their willingness and cooperation in studying the possibility of this as they have built a nucleus around which we could form a County -wide program. Commissioner Bird stated that he would like to begin by establishing a committee made up of people within the County who can contribute considerable expertise in recreational matters and can conduct an independent analysis of the 67 FEB 1 1984 bid 56 ' PAU wu- � J FE 1 1994 56 . 8 F County's facilities, come up with what they feel the County should have and bring a recommendation back to the Board. He felt that recommendation should include how we should proceed to actually accomplish the goal. It may be that they will come up with a negative feeling that the County does not need a County -wide program at this point. Commissioner Bird offered to chair such a committee, but advised he would take a very passive part, perhaps only as a liaison. ON MOTION by Commissioner Bird, SECONDED by Commissioner Bowman, the Board unanimously approved the formation of a committee to conduct a feasibility study on the consolidation of all County -wide recreational activities into one County -wide, County -funded program. Commissioner Lyons expressed his eagerness for the County to get away from separating the north county from the south county, and be just one united county. 68 DOCUMENTS TO BE MADE PART OF THE RECORD A. Proclamation P R O C L A M A T I O N WHEREAS, the Board of County Commissioners of Indian River County, Florida, on behalf of all the County citizens,•extends a warm welcome to the'LOS ANGELES DODGERS and the VERO BEACH DODGERS; and WHEREAS, Indian River County is immensely proud of their DODGERS, who train here every spring; and WHEREAS, this year will mark the 37th anniversary of the DODGERS organization holding spring training in Indian River County; and WHEREAS, this year will also mark the fifth anniversary of the VERO BEACH DODGERS being in Indian River County, who in 1983 achieved the distinction of becoming the FLORIDA STATE LEAGUE CHAMPION VERO BEACH DODGERS; and WHEREAS, the facilities constructed by the DODGERS are of unparalleled quality; the players are true champions in every respect; and the DODGER management is responsible for molding a dynamic, never -give -up team; NOW, THEREFORE, BE IT -PROCLAIMED THAT THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, hereby wish the DODGERS every success in 1984. Dated this 26th day of January , 1984. BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA By: C Don C. Scurloc Or. Chairman ATTEST: 69 FEB 1 1994 Freda Wright, C erk .PAGES . J TT B. Letter of Agreement - Solin & Associates, Inc. BOARD OF COUNTY COMMISSIONERS 1840 25th Street, Vero Beach, Florida 32960 �CORI� November 7, 1983 Mr. Lester L. Solin, Jr., AICP Solin & Associates Inc. 1540 Highland Avenue Vero Beach, Florida 32960 LETTER OF AGREEMENT 56 PAGE.,. r GARY M.BRANDENBURG County Attorney (305) 567-8000 CHRISTOPHER J. PAULL Asst. County Attorney (305) 567-8000 Please be advised that the Board of County Commissioners of Indian River County On November 2, 1983 unanimously approved hiring your firm for consulting services with respect to develop- ment regulations in Indian River County: The motion contained the following salient points: 1. The arrangement will be based on the hourly rates quoted in your proposal. 2. This office will define specific tasks with respect to the development code, will advise on all legal aspects of the code and will supervise the project. 3. The County Commission has initially authorized the expenditure of $10,000.00. Any work required above this amount will require further Board authorization at which time the Commission will want to review the quality and quantity of your work and the overall progress in the County of adopting the proposed regulations. a Please submit all bills for services to our office monthly. Include within each bill a breakdown on the hours, times and dates by each member of your firm working on the project with reference to the portion of the project worked on. An example would be: Les Solin--11/30/83 -- 1:00 PM - 4:00 PM Drafting Section 1--13 zoning Code fl S Ltqnv 9 1983 Bolin anDd Assoc., Inc. 70 I It is our understanding that your firm will not represent private parties with respect to any matters involving the County during the time -you are engaged by the County. That all of the work product, data, etc. developed by your office while employed by the County shall become the sole property of the County at the end of your engagement and shall not be used during or after the term of this engagement for the benefit of any party other than Indian River County without the County's approval. I look forward to working with you on this -project. If the terms' of this Letter of Agreement are satisfactory, please execute it in the place provided below and return it to my office. Thanking you in advance for your cooperation. Since y, X, ry M. Brandenburg ou ty Attorney GMB /mg cc: Robert Keating, Planning & Development Director Michael Wright, County Administrator Date: 1i191$,�i FEB 1 1984 SOLIN,'.& ,.ASS CIATEa' By L9STER L. OL N, ., AICP Principal The several bills and accounts against the County having been audited were examined and found to be correct were approved and warrants issued in settlement of same as follows: Treasury Fund Nos. 90148 - 90350 inclusive. Such bills and accounts being on file in the Office of the Clerk of the Circuit Court, the warrants so issued from the respective bonds being listed in the Supplemental Minute Book as provided by the rules of the Legislative Auditor, reference to. such record and list so recorded being made a part of these Minutes. There being no further business, on Motion made, seconded and carried, the Board adjourned at 11:15 o'clock A. M. ATTEST: 9 , Clerk 71 1'� C1__J,.4/e1zP Chairman e 56 Pn % 1