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HomeMy WebLinkAbout2015-130EIndian River County Grant Contract This Grant Contract ("Contract") entered into effective this 1st day of October 2015 by and between Indian River County, a political subdivision of the State of Florida, 1800 27th Street, Vero Beach FL, 32960 ("County") and Indian River County Healthy Start Coalition, Inc. 333 17th St Suite 2R, Vero Beach, FI 32960 ("Recipient") Background Recitals A. The County has determined that it is in the public interest to promote healthy children in a healthy community B. The County adopted Ordinance 99-1 on January 19, 1999 ("Ordinance") and established the Children's Services Advisory Committee to promote healthy children in a'healthy community and to provide a unified system of planning and delivery within which children's needs can be identified, targeted, evaluated and addressed. C. The Children's Services Advisory Committee has issued a request for proposals from individuals and entities that will assist the Children's Services Advisory Committee in fulfilling its purpose. D The proposals submitted to the Children's Services Advisory Committee and the recommendation of th\Children's Services Advisory Committee have been reviewed by the County. E. The Recipient, by submitting a proposal or proposals to the Children's Services Advisory Committee, has applied for a grant or grants of money ("Grant" or "Grants") for the Grant Period (as such term is hereinafter defined) on the terms and conditions set forth herein. F. The County has agreed to provide such Grant or Grants funds to the Recipient for the Grant Period (as such term is hereinafter defined) on the terms and conditions set forth herein NOW THEREFORE, in consideration of the mutual covenants and promises herein contained, and other good and valuable consideration, the receipt and adequacy of which are hereby acknowledged, the parties agree as follows: 1. Background Recitals The background recitals are true and correct and form a material part of this Contract. 2 Purpose of Grant or Grants The Recipient has been awarded a Grant for: "Belly Beautiful" and "Parents As Teachers"; The Grant or Grants shall be used only for the purposes set forth in the complete proposal or proposals submitted by the Recipient attached hereto as Exhibit "A" and incorporated herein by this reference (such purposes hereinafter referenced as "Grant Purposes") ,.3. Term The Recipient acknowledges and agrees that the Grant or Grants is limited to the fiscal year 2015-16 ("Grant Period") The Grant Period commences on October 1, 2015 and ends on September 30, 2016. 1 4. Grant Funds and Payment The total approved funds for the Grant or Grants for the Grant Period is (Total Dollar Amount) $36,000.00. The approved funds for (Name of Grant) Belly Beautiful - $6,000.00 and Parents as Teachers - $30,000.00 The County agrees to reimburse the Recipient for each separate Grant from such separate Grant funds for actual documented costs incurred for the separate Grant Purposes provided in accordance with this Contract. Reimbursement requests may be made no more frequently than monthly. Each reimbursement request shall indicate the applicable Grant and contain the information, at a minimum, that is set forth in Exhibit "B" attached hereto and incorporated herein by this reference All reimbursement requests are subject to audit by the County. In addition, the County may require additional documentation of expenditures, as it deems appropriate. 5 Additional Obligations of Recipient. 51 Records. The Recipient shall maintain adequate internal controls in order to safeguard the Grant or the Grants In addition, the Recipient shall maintain adequate records fully to document the use of the Grant of Grants funds for at least three (3) years after the expiration of the Grant Period. The County shall have access to all books, records, and documents as required in this Section for the purpose of inspection or audit during normal business hours at the County's expense, upon five (5) days prior written notice. All records for each Grant shall be maintained separately. 5.2 Compliance with Laws. The Recipient shall comply at all times with all applicable federal, state, and local laws, rules, and regulations. 5 3 Quarterly Performance Reports. The Recipient shall submit quarterly, cumulative, Performance Reports for each Grant to the Human Services Department of the County within fifteen (15) business days following: December 31, March 31, June 30, and September 30 5.4 Audit Requirements. If Recipient receives $100,000 or more in the aggregate from all Indian River County government funding sources, the Recipient is required to have an audit completed by an independent certified public accountant at the end of the Recipient's fiscal year Within 120 days of the end of the Recipient's fiscal year, the Recipient shall submit the audit to the Indian River County Office of Management and Budget. The fiscal year will be as reported on the application for funding, and the Recipient agrees to notify the County prior to any change in the fiscal period of Recipient. The Recipient acknowledges that the County may deny funding to any Recipient if an audit required by this Contract for a prior fiscal year is past due and has not been submitted by May 1 5.4.1 The Recipient further acknowledges that, promptly upon receipt of a qualified opinion from its independent auditor, such qualified opinion shall immediately be provided to the Indian River County Office of Management and Budget. The qualified opinion shall thereupon be reported to the Board of Commissioners and funding under this Contract will cease immediately. The foregoing termination right is in addition to any other right of the County to terminate this Contract. 5.4.2 The Indian River County Office of Management and Budget reserves the right at any time to send a letter to the Recipient requesting clarification if there are any questions regarding a part of the financial statements, audit comments, or notes. 5 5 Insurance Requirements. Recipient shall, no later than October 1, 2014, provide to the Indian River County Risk Management Division a certificate or certificates issued by an insurer or insurers authorized to conduct business in Florida that is rated not less than category A-: VII by A.M Best, subject to approval by Indian River County's risk manager, of the following types and amounts of insurance (i) Commercial General Liability Insurance in an amount not less than $1,000,000 combined single limit for bodily injury and property damage, including coverage for premises/operations, products/completed operations, contractual liability, and independent contractors; (ii) Business Auto Liability Insurance in an amount not less than $1,000,000 per occurrence combined single limit for bodily injury and property damage, including coverage for owned autos and other vehicles, hired autos and other vehicles, non -owned autos and other vehicles; and (iii) Workers' Compensation and Employer's Liability (current Florida statutory limit) 5.6 Insurance Administration. The insurance certificates, evidencing all required insurance coverages shall be fully acceptable to County in both form and content, and shall provide and specify that the related insurance coverage shall not be cancelled without at least thirty (30) calendar days prior written notice having been given to the County. In addition, the County may request such other proofs and assurances as it may reasonably require that the insurance is and at all times remains in full force and effect. Recipient agrees that it is the Recipient's sole responsibility to coordinate activities among itself, the County, and the Recipient's insurer(s) so that the insurance certificates are acceptable to and accepted by County within the time limits set forth in this Contract. The County shall be listed as an additional insured on all insurance coverage required by this Contract, except Workers' Compensation insurance The Recipient shall, upon ten (10) days' prior written request from the County, deliver copies to the County, or make copies available for the County's inspection at Recipient's place of business, of any and all insurance policies that are required in this Contract. If the Recipient fails to deliver or make copies of the policies available to the County; fails to obtain replacement insurance or have previous insurance policies reinstated or renewed upon termination or cancellation of existing required coverages, or fails in any other regard to obtain coverages sufficient to meet the terms and conditions of this Contract, then the County may, at its sole option, terminate this Contract. 5.7 Indemnification. The Recipient shall indemnify and save harmless the County, its agents, officials, and employees from and against any and all claims, liabilities, losses, damage, or causes of action which may arise from any misconduct, negligent act, or omissions of the Recipient, its agents, officers, or employees in connection with the performance of this Contract. 5.8 Public Records. The Recipient agrees to comply with the provisions of Chapter 119, Florida Statutes (Public Records Law) in connection with this Contract. 6. Termination. This Contract may be terminated by either party, without cause, upon thirty (30) days prior written notice to the other party. In addition, the County may - 3 - terminate this Contract for convenience upon ten (10) days prior written notice to the Recipient if the County determines that such termination is in the public interest. 7. Availability of Funds. The obligations of the County under this Contract are subject to the availability of funds lawfully appropriated for its purpose by the Board of County Commissioners of Indian River County. 8. Standard Terms. This Contract is subject to the standard terms attached hereto as Exhibit C and incorporated herein in its entirety by this reference. IN WITNESS WHEREOF, County and Recipient have entered into this Contract on the date first above written. INDIAN RIVER COUNTY BOARD OF COUNTY COMMISSIONR",RK *' . p• /, w 5�'\••!, '•6460, By,�C.'"�/-��� :o��. '•�; Wesley S. D vis, Chairman yi � '°_. t• .* Attest: Jeffrey R Smith, -rk of Courts & Com• rles.i' ........ R `�• •...INi)tt ... Bv: Approved: Deputy Cler O. a, !.jam/ (o •_ I Josep " A. Baird County Administrator Appro d as to form and legal sufficiency: Dylan Reingold, County Attorney RECIPIENT: By: akit&ev,. Ceekfc____ Kathleen Cain, Executive Director AGENCY NAME: Indian River County Healthy Start Coalition, Inc. 4 Indian River County Healthy Start Coalition Parents as Teachers Children's Services Advisory Committee PROGRAM COVER PAGE Organization Name: Indian River County Healthy Start Coalition Executive Director: Kathleen Cain E-mail:kathie(a,irchealthystart.org Address: 333 17th St. Suite 2R Telephone: 772-563-9118 Vero Beach, FL 32960 Fax: 772-563-9125 Program Director: Deborah Nelson E-mail: deborah.nelsone,irmc.ec Address: 1000 36th St. Telephone: 772-567-4311 Vero Beach, FL 32960 Fax: 772-564-2415 Program Title: Parents As Teachers -Priority Need Area Addressed: Building Parent Capacity for nurturing childdevelopmentfrom birth to three years of age specifically, targeting families living in poverty in Vero Highlands and Gifford. Brief Description of the Program: PH6100.3300: Home Based Parenting Education. The goal of the - - evidenced.—based -Parents As Teachers (PAT) Program -is to provide low-income parents with skills to maximize their child's cognitive, social, and emotional development during the most critical period of brain growth birth to three years. Staff will screen children regularly for developmental delays and health issues. The program long-term goal is to increase children's readiness for r kindergarten. SUMMARY REPORT — (Enter Information In The Black Cells Only) Amount Requested from Funder `for 2015/16: Total Proposed Program Budget for"2015/16: Percent of Total Program Budget: Current Program Funding (2015/16):. ' Dollar increase/(decrease) in request: Percent increase/(decrease) in request **: Unduplicated Number of Children to be. served Individually: Unduplicated Number of Adults to be served Individually: Unduplicated Number to be served via Group settings: Total Program Cost per Client: $ 40,000.00 $ 137,914.00 29.0% 40,000 #DIV/0! 40 **If request increased 5% or more, briefly explain why: Thisis a new programwith first year startup costs included. 3447.85 If these funds are being usedtomatchanothersour� name :the source=and-the-$-amount:-N/A The Organization's Board of Directors has approved this application on (date). April 23rd, 2015 P. Glenn Trenunl, M.D. Name of President/Chair of the Board Si Pf,fAgco Kathleen Cain ca:k1(2s2,,___ Ca -C./12-, Name of Executive Director/CPO Signature 2 Indian River County Healthy Start Coalition, L Belly Beauti Children's Services Advisory Coni niIt PROGRAM COVER PAGE Organization Name: Indian River County Healthy Start Coalition, Inc. Executive Director: Kathleen Cain E-mail:kathie@irchealthystatt.org Address: 333 17th St. Suite 2R Telephone: 772-563-9118 Vero Beach, FL 32960 Fax: 772-563-9125 Program Director: Linda Roberts (at PIWH at IRMC) E-mail: verodoula@vero.com Address: 1050 37th Place, Suite 101 & 102 Telephone: 772-770-6116 Vero Beach, FL 32960 Fax: 772-564-6120 Program Title: BELLY BEAUTIFUL Priority_Need-Area Addressed: uilding-parent capacity -and -improving -health -prenatally for families to experiencepositive birth outcomes.___._.________ Brief Description of the Program: PN8100.6500: Parent/Family Support Groups. PH6100.1800-900: Teen Expectant/New Parent Assistance. The Belly Beautiful program educates first -tine; second time, teen mothers and fathers on topics related to healthy pregnancy, peaceful childbirth and infant care.. The -group classes increase social support and health literacy among young families. The program is offered at IRMC and will begin to offer classes September 2015 in Gifford. SUMMARY REPORT - 'Amount Requested from Funder for 2015/16:^~v- -Yv Total Proposed Program Budget for 2015/16: ,Percent of Total Program Budget: 'Any Current Program Funding from THIS Funder (2014/15): $ $6,000.00 $44,220.00 13.6% 5,000 Dollar increase/(decrease) in request: $ - :Percent increase/(decrease) in request **: 0.0% Unduplicated Number of Children to be served Individually: .Unduplicated Number of Adults to be served Individually: :Unduplicated Number to be served via Group settings: 417 :Total Program Cost per Client: ..1.T r • 106.04 request increase 5% or more, briefly explain why: N/A If these funds are being used to match another source, name the source and the $ amount: N/A -The'Organivation s Board of Directors has approved this application on (date). April 23rd, 2015 P. Glenn Tremml, M.D. Name of President/Chair of the Board Signature Kathleen Cain Name of Executive Director/CPO Signature 2 EXHIBIT B [From policy adopted by Indian River County Board Of County Commissioners on February 19, 2002] "D. Nonprofit Agency Responsibilities After Award of Funding Indian River County provides funding to all nonprofit agencies on a reimbursement basis only. All reimbursable expenses must be documented by an invoice and/or a copy of the canceled check. Any expense not documented properly to the satisfaction of the Office of Management & Budget and/or the County Administrator may not be reimbursed If an agency repeatedly fails to provide adequate documentation, this may be reported to the Board of Commissioners. In the event an agency provides inadequate documentation on a consistent basis, funding may be discontinued immediately Additionally, this may adversely affect future funding requests. Expenditures may only be reimbursed from the fiscal year for which funding was awarded. For example, no expenditures prior to October 1st may be reimbursed with funds from the following year. Additionally, if any funds are unexpended at the end of a fiscal year, these funds are not carried over to the next year unless expressly authorized by the Board of Commissioners. All requests for reimbursement at fiscal year end (September 30th) must be submitted on a timely basis. Each year, the Office of Management & Budget will send a letter to all nonprofit agencies advising of the deadline for reimbursement requests for the fiscal year. This deadline is typically early to mid October, since the Finance Department does not process checks for the prior fiscal year beyond that point. Each reimbursement request for each separate Grant must include a summary of expenses by type These summaries should be broken down into salaries, benefits, supplies, contractual services, etc. If Indian River County is reimbursing an agency for only a portion of an expense (e.g. salary of an employee), then the method for this portion should be disclosed on the summary. The Office of Management & Budget has summary forms available If applicable, separate reimbursement requests must be made for each separate Grant. Indian River County will not reimburse certain types of expenditures. These expenditure types are listed below a. Travel expenses for travel outside the County including but not limited to; mileage reimbursement, hotel rooms, meals, meal allowances, per Diem, and tolls. Mileage reimbursement for local travel (within Indian River County) is allowable. b. Sick or Vacation payments for employees. Since agencies may have various sick and vacation pay policies, these must be provided from other sources. c. Any expenses not associated with the provision of the program for which the County has awarded funding. d Any expense not outlined in the agency's funding application The County reserves the right to decline reimbursement for any expense as deemed necessary " - EXHIBIT B - EXHIBIT C STANDARD TERMS FOR GRANT CONTRACT 1. Notices: Any notice, request, demand, consent, approval or other communication required or permitted by this Contract shall be given or made in writing, by any of the following methods. facsimile transmission; hand delivery to the other party; delivery by commercial overnight courier service, or mailed by registered or certified mail (postage prepaid), return receipt requested at the addresses of the parties shown below: County: Recipient: Brad E. Bernauer, Director Indian River County Human Services 1800 27TH Street Vero Beach, Florida 32960-3365 2. Venue; Choice of Law: The validity, interpretation, construction, and effect of this Contract shall be in accordance with and governed by the laws of the State of Florida, only The location for settlement of any and all claims, controversies, or disputes, arising out of or relating to any part of this Contract, or any breach hereof, as well as any litigation between the parties, shall be Indian River County, Florida for claims brought in state court, and the Southern District of Florida for those claims justifiable in federal court. 3. Entirety of Agreement: This Contract incorporates and includes all prior and contemporaneous negotiations, correspondence, conversations, agreements, and understandings applicable to the matters contained herein and the parties agree that there are no commitments, agreements, or understandings concerning the subject matter of this Contract that are not contained herein Accordingly, it is agreed that no deviation from the terms hereof shall be predicated upon any prior representations or agreements, whether oral or written. It is further agreed that no modification, amendment or alteration in the terms and conditions contained herein shall be effective unless contained in a written document signed by both parties. 4. Severability In the event any provision of this Contract is determined to be unenforceable or invalid, such unenforceability or invalidity shall not affect the remaining provisions of this Contract, and every other term and provision of this Contract shall be deemed valid and enforceable to the extent permitted by law To that extent, this Contract is deemed severable. 5 Captions and Interpretations: Captions in this Contract are included for convenience only and are not to be considered in any construction or interpretation of this Contract or any of its provisions. Unless the context indicates otherwise, words importing the singular number include the plural number, and vice versa. Words of any gender include the correlative words of the other genders, unless the sense indicates otherwise. 6. Independent Contractor. The Recipient is and shall be an independent contractor for all purposes under this Contract. The Recipient is not an agent or employee of the County, and any and all persons engaged in any of the services or activities funded in whole or in part performed pursuant to this Contract shall at all times and in all places be subject to the Recipient's sole direction, supervision, and control. 7. Assignment. This Contract may not be assigned by the Recipient without the prior written consent of the County. - EXHIBIT C - AW o" CERTIFICATE OF LIABILITY INSURANCE DATE (809/28//20152015YI) THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Phone: (772) 492-8187 Fax: (772) 492-8192 INSURANCE PROFESSIONALS, LLC 87 ROYAL PALM POINTE VERO BEACH FL 32960 CONTACT Trusted Insurance Professionals, LLC NAMTRUSTED PHONE 492-8187FAX (772) 492-8192 lac No. Exl): (772 ) INC. No): E-MAIL ADDRESS: INSURER(S) AFFORDING COVERAGE NAZCA INSURER A Underwriters at Lloyd's of London LIABILITY COMMERCIAL GENERAL INSURED INDIAN RIVER HEALTHY START COALITION, INC. 333 17TH STREET SUITE 2R VERO BEACH FL 32960 INSURER B OCCUR INSURERC INSURER D. 11/04/14 INSURER E EACH OCCURRENCE INSURER F X COVERAGES CERTIFICATE NUMBER: 3775 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADD1. MISR SUBR WVD POLICY NUMBER POLICY EFF (MM/DD/YYYY) POLICY EXP (MM/DD/YYYY1 LIMITS A GENERAL LIABILITY COMMERCIAL GENERAL LIABILITY OCCUR ME0150540114 11/04/14 11/04/15 EACH OCCURRENCE $ 1,000,000 X E TO RENTED PRREM SES (Ea occureme) $ 50,000 CLAIMS -MADE X MED. EXP (Any one person) $ 5,000 PERSONAL 8 ADV INJURY $ 1,000,000 GENERAL AGGREGATE $ 3,000,000 GEN'L AGGREGATE POLICYQ LIMIT APPLIES PER: LOC PRODUCTS - COMP/OP AGG $ 1,000,000 $ AUTOMOBILE — LIABILITY ANY AUTO ALL OWNED AUTOS HIRED AUTOS —SCHEDULED AUTOS NON -OWNED COMBINED SINGLE LIMIT (Ea accident) S BODILY INJURY (Per person) S BODILY INJURY (Per accident) S _ _AUTOS PROPERTY DAMAGE (per accident) $ 5 UMBRELLA LIAB EXCESS UAB 1 OCCUR CLAIMS -MADE EACH OCCURRENCE $ AGGREGATE $ DED RETENTION $ $ WORKERS COMPENSATION AND EMPLOYERS' LIABILITY ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? (Mandatory in NH) II yes, describe under DESCRIPTION OF OPERATIONS below Y / N N/ A I WC TOY LIMIATUOTH TORY LIMITS ER $ E.L. EACH ACCIDENT S E.L. DISEASE -EA EMPLOYEE $ E.L. DISEASE -POLICY LIMIT S DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (Attach ACORD 101, Additional Remarks Schedule, if more space s required) POLICY INCLUDES: HIRED NON OWNED AUTO LIABILITY $1,000,000, PROFESSIONAL LIABILITY $3,000,000, SEXUAL ABUSE/MISCONDUCT $3,000,000 CERTIFICATE HOLDER Indian River County Children's Services Advisory Committee 4675- 28th Ct. Vero Beach, FL 32967 Attention: SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE Jacqueline K. Savell ACORD 25 (2010/05) © 1988-2010 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD *3500121GD77000101 .00 77 GD WEC (Policy Provisions WC 00 00 00 B) INFORMATION PAGE WORKERS COMPENSATION AND EMPLOYERS LIABILITY POLICY INSURER: HARTFORD UNDERWRITERS INSURANCE COMPANY ONE HARTFORD PLAZA, HARTFORD, CONNECTICUT 06155 1. NCCI Company Number: Company Code: 6 10456 POLICY NUMBER: Previous Policy Number: HOUSING CODE: DV Named Insured and Mailing Address: INDIAN RIVER COUNTY HEALTHY (No., Street, Town, State, Zip Code) 21 WEC GD7700 21 WEC GD7700 FEIN Number: 650363222 State Identification Number(s): UIN: 333 17TH ST STE 2R VERO BEACH, FL 32960 The Named Insured is: CORPORATION Business of Named Insured: CIVIC ORGANIZATION Other workplaces not shown above: 333 17TH ST STE 2R VERO BEACH 2. Policy Period: Producer's Name: Producer's Code: Issuing Office: FL 32960 From 05/03/15 To 05/03/16 12:01 a.m , Standard time at the insured's mailing address. WILLIS OF FL INC/PHS/VERO BEACH PO BOX 29611 CHARLOTTE, NC 28229 227667 THE HARTFORD 8711 UNIVERSITY EAST CHARLOTTE (866) 467-8730 DRIVE NC 28213 THE HARTFORD Suffix LARS RENEWAL 13 (SEE ENDT) Total Estimated Annual Premium: Deposit Premium: N/A Policy Minimum Premium: $221 FL $607 Audit Period: ANNUAL The policy is not binding unless countersigned Installment Term: by our authorized representative. Countersigned by d`eeya" Authorized Representative 02/28/15 Date Form WC 00 00 01 A (1) Printed in U S.A Page 1 (Continued on next page) Policy Expiration Date: 05/03 /16 Process Date: 02/28/15 ORIGINAL