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10/03/2015
BOARD OF COUNTY COMMISSIONERS �v ' INDIAN RIVER COUNTY, FLORIDA COMMISSION AGENDA 4 ' �Z r TUESDAY, OCTOBER 13, 2015 -9:00 A.M. a� Commission Chambers Indian River County Administration Complex LORA 1801 27'h Street, Building A Vero Beach, Florida, 32960-3388 www.ircgov.com COUNTY COMMISSIONERS DISTRICT Wesley S.Davis,Chairman District 1 Joseph A. Baird,County Administrator Bob Solari,Vice Chairman District 5 Dylan Reingold,County, Attorney Joseph E.Flescher District 2 Jeffrey R.Smith,Clerk of the Circuit Peter D.O'Bryan District 4 Court and Comptroller Tim Zorc District 3 1. CALL TO ORDER 9:00 A.M. PAGE 2. INVOCATION Stan Boling, Community Development Director 3. PLEDGE OF ALLEGIANCE Commissioner Bob Solari 4. ADDITIONS/DELETIONS TO THE AGENDA/EMERGENCY ITEMS 5. PROCLAMATIONS and PRESENTATIONS A. Presentation Entitled "Muck— A Major Source of Nitrogen & Phosphorus in the Northern Indian River Lagoon (IRL)" by Dr. John Trefry, Professor of Marine and Environmental Systems, Florida Institute of Technology 6. APPROVAL OF MINUTES A. Regular Meeting of September 15, 2015 October 13,2015 Page 1 of 6 n 7• INFORMATION ITEMS FROM STAFF OR COMMISSIONERS NOT PAGE REO UIRING BOARD ACTION A. St. John's River Water Management District Final Budget for Fiscal Year 2015-2016 __(letter_dated September 22, 2015) 1-4 ------------ B. Tourist Development Council —Vacancy (memorandum dated October 7 2015) 5-6 - ------------------------------------- ------ ------------------------------------------------------------------ C. Retirement Award and Proclamation Honoring Richard Vidal on His Retirement From Indian River County Board of County Commissioners Department of Emergency Services/Fire Rescue with Twenty-Six Years of Service 7-8 --------------------------------------------------------------------------------------------------------------- ---- 8. CONSENT AGENDA A. Approval of Warrants— September 25, 2015 to October 1, 2015 __(memorandum dated October 1, 2015) 9-17 - ------------------------------------------------------------------ B. Intersection Improvement Project #1203 (Oslo Road and 66`h Avenue), Oslo Road, East of 66`h Avenue, Audrey Graves Sexton __(memorandum dated September 29, 2015) 18-27 - ------------------------------------------------------------- C. Consideration of Indian River County's Ship Program Annual Report for State FY 2013-14 Funding (memorandum dated October 6 2015) 2843 D. Request for Extension of Agreement for Transit Advertising Services __(memorandum dated October 2Z 2015) 44-80 - - - - - - --------------------------------------------------------- E. Interfund Borrowing—Fiscal Year 2014/2015 __(memorandum dated October 5, 2015)________________________________________________________ 81-82 F. Authorization to Attend Florida SAFE Investment Seminar (memorandum dated October 6 2015) 83-85 G. Approval of Work Authorization No. 2015-001 to Blue Goose Construction to complete Water Main Loops to The Highlands and Falcon Trace __(memorandum dated October 5, 2015)________________________________________________________ 86-90 9. CONSTITUTIONAL OFFICERS and GOVERNMENTAL AGENCIES None October 13,2015 Page 2 of 6 10. PUBLIC ITEMS PAGE A. PUBLIC HEARINGS 1. This item was initially considered at a Public Hearing on September 22, 2015 which was continued to October 6th, and then continued to this Board meeting of October 13th: Consideration of Proposed Parking Regulations for Vacation Rentals ("Ordinance I"); Amending Land Development Regulations Chapters 901 (Definitions), 911(Zoning), and 912 (Single-Family Development (memorandum dated October_6,_2015)----------------------------------------------9.1-131 Legislative 2. This item was considered at a Public Hearing on September 22, 2015, and was Continued to this Board meeting of October 13th: Consideration to Adopt Amendments to County Sea Turtle Protection Lighting Regulations (Land Development Regulations Section 901.03, Definitions, and Section 932.09, Sea Turtle Protection) (memorandum dated_October_1,_2015)---------------------------------------------132-166 Legislative B. PUBLIC DISCUSSION ITEMS None C. PUBLIC NOTICE ITEMS 1. Notice of Scheduled Public Hearings for Upcoming Board Meeting of October 20, 2015: (memorandum dated October 5 2015)_________________________________________________167 a. 790 AIA, LLC's Request for Conceptual Planned Development (PD) Plan and Special Exception Approval for a Project to be known as Sandy Lane PD Quasi-Judicial b. Consideration of an Ordinance to Amend (Update) County Code Chapter 800, Title VIII, Comprehensive Plan of the Code of Indian River County Legislative October 13,2015 Page 3 of 6 4 14 11. COUNTY ADMINISTRATOR MATTERS PAGE A. Recruitment of New County Administrator __(memorandum dated September 29, 20_1 5)--------------------------------------------------168-206 12. DEPARTMENTAL MATTERS A. Community Development 1. Consideration of Comprehensive Plan Amendment Options: Water Connection Policy Change or Urban Service Area Expansion West of 58'h Ave and South of the Main Relief Canal (memorandum dated October 5 201 5) 207-223 ------------------------------------ ---- B. Emergency Services None C. General Services None 1. Human Services None i 2. Sandridge Golf Club None 3. Recreation None D. Human Resources None E. Office of Management and Budget 1. Golf Cart Interfund Loan—Early Payoff (memorandum dated October 7 2015)-------------------------------------------224-229 F. Public Works 1. Update on ORCA Kilroy Units __(memorandum dated October 2, 201 5) 230-234 - - - - - ------------------------------------------------------- G. Utilities Services None October 13,2015 Page 4 of 6 1 f 13. COUNTY ATTORNEY MATTERS PAGE A. Sunset of Enterprise Zone - - (memorandum dated October 6 201- . ...........................................) 235-280 - --------------- ------ ---------- --- -- --------- - ----- 14. COMMISSIONERS MATTERS A. Commissioner Wesley S. Davis, Chairman I None B. Commissioner Bob Solari, Vice Chairman None C. Commissioner Joseph E. Flescher None D. Commissioner Peter D. O'Bryan None E. Commissioner Tim Zorc None 15. SPECIAL DISTRICTS AND BOARDS A. Emergency Services District 1. Approval of Minutes Meeting of September 15, 2015 2. Approval of Work Order No. 1 for Fire-Rescue Station # 7 (1893 90` Avenue) (memorandum dated October 5 2015)-------------------------------------------281-287 3. Approval of Work Order No. 2 for Renovations on Fire Rescue Station#1 (f 500 Old Dixie) __(memorandum dated September 29,_2015) 288-297 --------------------------------------------------- 4. Radio System Upgrade Purchase for Fire-Rescue Hand-Held Radios , _(memorandum dated_September-28-,-20-1-5)______________________________________298-301__ 5. Approval to Enter Into a Technical Service Support Agreement for Fire-Rescue Division from Physio Control, Inc. _(memorandum dated September 29, 2015)___ _ ___________________________302-312 October 13,2015 Page 5 of 6 15. SPECIAL DISTRICTS AND BOARDS PAGE B. Solid Waste Disposal District None C. Environmental Control Board None 16. ADJOURNMENT Except for those matters specifically exempted under the State Statute and Local Ordinance, the Board shall provide an opportunity for public comment prior to the undertaking by the Board of any action on the agenda, including those matters on the Consent Agenda. Public comment shall also be heard on any proposition which the Board is to take action which was either not on the Board agenda or distributed to the public prior to the commencement of the meeting. Anyone who may wish to appeal any decision which may be made at this meeting will need to ensure that a verbatim record of the proceedings is made which includes the testimony and evidence upon which the appeal will be based. Anyone who needs a special accommodation for this meeting may contact the County's Americans with Disabilities Act (ADA) Coordinator at (772) 226-1223 at least 48 hours in advance of meeting. Anyone who needs special accommodation with a hearing aid for this meeting may contact the Board of County Commission Office at 772-226-1490 at least 20 hours in advance of the meeting. The full agenda is available on line at the Indian River County Website at www.ircgov.com The full agenda is also available for review in the Board of County Commission Office, the Indian River County Main Library, and the North County Library. Commission Meeting may be broadcast live by Comcast Cable Channel 27 Rebroadcasts continuously with the following proposed schedule: Tuesday at 6:00 p.m. until Wednesday at 6:00 a.m., Wednesday at 9:00 am. until 5:00 p.m., Thursday at 1:00 p.m. through Friday Morning, andSaturday at 12:00 Noon to 5:00 .m. October 13,2015 Page 6 of 6 Muck — A Major Source of Nitrogen `0,11 & Phosphorus in the Northern Indian River Lagoon (IRL) "John H. Trefry Florida Institute of Technology Indian River Lagoon Research Institute z0 Indian River County Board of County Commissioners Vero Beach FLOctober 13, �0115 First, a "'Muck Quiz 1. "Muck" contains % water by volume. a. 50-70% b. 85-95% 2. Dry "Muck" contains % organic matter. a. 10-20% b. 60-80% 3. Dry "Muck" contains % silt, clay and sand from soil and sod. a. 10-20% b. 60-80% i For >60 , a earsvariety of Y Y substances have run off with freshwater to the lagoon: • Soil from erosion and wash-out from sod 4 Zaf • Grass cuttings and other vegetation 197 r • Nutrients 1 r (nitrogen, phosphorus) Natural strand and shell (Credit:Brevard County Nat(grgu,1950) 1 Population Growth Indian River County Brevard County thousands (thousands) ('= (thousands) § •� �3 v=fk, it 0 50 100 150 200 0 200 400 60 - - 2020 -550,000) 2015(pop.-140,000} 2015(pop. a -> 2000 I 1980 I �J �/• ` �..� . 1960 f 1950(pop.11,900) , 1950(pop.23,000) 1_g 1940 Natural sand and shell (Credit:Brevard County Nat(4vefe&jg50) ' Banana R. Lagoon A lf An estimated 5 million yd3 of ' 'Aa §iV muck cover the bottom of yr. , Ys r the northern and central lagoon system. Muck r. rA rA. ►nom. 't.. CgYJ�� - :,,. 'w '; 'epletes ozy 'r int a shut Hes > .,a .J '` ».,•<' i .YC `_%zs"• .c �P,hoC ;.Etw}daToday} � - 3 The Case for Muck as an Internal Source of Nitrogen and Phosphorus to the Indian River Lagoon :::::::.: ... :...............:..:..........................:.................. :: ::::::::::: :::::;'-xii-:::::::::::.::::. .::...... :::::::...:: :: :: .:::: ... ...........:.....:...:....:...... .... .. ...................... ..:..............:.......:.... :.. . a . ..... ............. .--••............. .............. ... .:.................. .. --- a eo ,.b.a..a u ens s ........ . ..:. ... ...... ::: metri:c r°:from:muck: .:: : :: Plyt fr j*njuck :::::::::::::.........I'll,....... ::::::::.:..::::H,::::. ::::::::: ' : :.—:y:: ::::::: ::::::: of<No::IRL seaflooE: ::::::::::::>:= . .....::: ......:::; .:::H P:O ..:.:::: :. ................. ............ External r Internal Nitrogen Inputs Nitrogen Inputs =. from muck (300 metric tons/yr) 771 N Stormwater _- __ = _ = _ = = Runoff 262 metric tons/yr ' _ ! - North Indian RHM lagoon ,\„ mmrav (BMAP,Jan 2013) (BMAP=Basin Mgmt.Action Plan) /-4 Let's put 300 metric tons (-0.7 million lbs) of nitrogen coming out of muck per year in perspective It would take -4.4 million ferte,, er ,; pounds (2,000 tons)* of fertilizer (16:4:8 as N:P:K) to yield 300 metric tons of nitrogen. That is equivalent to 88,000 fifty-pound bags of fertilizer or half of the fertilizer used in Brevard County per year. Let's Dredge? 1-5 Muck Areas Titusville y- " Indian River Lagoon r=7 Muck Areas 0 Water s jr 5j:A Past Muck cocoa Dredging Melbourne ' Crane Creek(1998)95,000 yd 3 [ITurkey Creek (1999-2001) 380,000 yd 3 z. +r Sebastian River (2006-09) 2 million yd 31 I S % 10 $1 million to FIT to provide the Florida Legislature a scientific assessment of the efficacy of muck dredging. State of Florida State of Florida funding to funding to Brevard SJRWMD County for for muck muck dredging dredging in the Eau Gallie River $10 million (FY2015) $10 million (FY2015) Special Thanks to the Florida Legislature 1 -6. I Dredge 7 Material Maintenance _ Area (DMMA) F: , Additional muck - d dredging at E'V Eau Gallie Riverr,° : 4 ISt z Grand Canal •,� ..,,,.. Cocoa Beach Canals Sykes Creek 1 ; 31 How do we keep the muck out? r i the runo that for , :c: No direct runoff to the lagoon. Divert all runoff through ponds, wetlands baffle boxes or retain it behind dams. What can we do? • Keep yard trimmings from going (or blowing) into streets, stormwater drains, drainage ditches and the lagoon. • Encourage others to obey fertilizer ordinances. • Support street and parking lot sweeping. • Support rerouting, damming, ponding all direct outfalls to the lagoon. • Send all yard waste to county facilities. In addition to muck dredging, there are many ongoing and planned complementary efforts: ' ` _ G • Oyster mats and reefs. y 4 • Seagrass planting and . experimentation. h�JMwwmadrodluwaycentm.aycomuntytestuetioNoystxs� • Coastal wetland restoration. ® 4 S S,a°yyY fy'- d,4 • Increased upland retention _� - : p %. l� ponds and flow structures ' (upland inputs must be curtailed). Le ��r, ;rte= r .. � '' ` •�.��;• Photo Lori Morris,SJRWMD,HalophilaJohnsonti FITkGmists-•�. �. eoche ... . �:.x -. Thank ou! ¢ `:' BobTcocine .= - _- -. y< ,, 4, yd � >� 's� �v�^L' x ...�y.,"F.b.$>b`�� z'.e��"r.i <_ _ , '�• °�:� ..�,�.-'` 6 _ Austin=FoxP.7 ;A .ri; ._. =x; KStacey IF a , Yuchao:Yari��� 'g-• rya• _-'.,;, •�.�;;zfilker Jessi' Vo'e ;` r° . "?r_ "'r...'7""'e:.`�s``.,&.�.- �:..`�_ _ ,;a •�;1:�. �� ., "> �;"u x- - ,-_ "S;�IX3�, •A'�'�r''�"'%�..� I�°=yam '� � :_= -- s s�M z �w. al Resources 1-9 i The Sebastian DMMA FmeGrainedSediments � during-Dredgg�andµD:ewateringm the IRLReach�1. Water ° \t Sampling during 2015 - r � Feb 19 Mar 25 Pip -A � t •'...�•? �� e`.�f ;r_7� tit �� i 2@"ohn H._.Trefry, Pf °$ x, z `= MeR Robert PrTocine- g - \' `= �. Austin LFox` >Stacey 1 - 10 t Water-analyzed.for Salinity Temperature, pH ®2, Total Suspentled Solid (TSS),, Dissolvedphosphateammorna nitratnitnte, organic carbon FeMn .S su pended Particle`s and�Boft m S tlimentsi erw a}a,aI.y dJO AI, SiForganic C�TofalN Total . - How efficient is the DMMA at trapping fine-grained sediments , and dissolved and particulate nutrients (Nitrogen and Phosphorus) that are carried in from the IRL via the dredge pipe? Turbidity plume at mouth of outfall when no discharge from DMMA P. From dredge pipe 280,000 mglL kw°3x'�r 1A _ I - #2 111 7 to 36img/L) t TSS=Total Suspended Solids 1 -11 % Decrease in solids, nitrogen and phosphorus from dredge pipe to weir Particulate [61-isolved suspended Dissolvecl 1! EL_(mg/L) (mg/L) (mg/L) (mg/L (+501000) Y (#5) (#40) ( (#50) 2 : - - I 19 0201 Weir(#2) _ (+16) ._ (±0:5M (+3) - Ass Ifi_..-. (+0.2j (+0 1) 94/0 99:5/off n 92=/0 9997/o t transit�m ,• �� �-� . DMMA Concentrations of Suspended Solids, Nitrogen and Phosphorus decreased greatly during transit from dredge pipe to the weir. w µ - . . ._.._. . ��„'=.:e°a";: ,:�•G.+�.�+�r%� Via,. e^ �` �°"a::����.���-.�°�;.�.:�• Dredging • • u '"�µ'''"��'��"`� sas. - __��.'°' .4"'•"',*,.�'�i,,z��w. a...A � `�Y.us^§'', � ``5,� ^`s mss'' 61 IM :"^-r,'""�x.�W� � `a�`: x,.*,`Z�€;:;"'a-:•a:4�+�,,��-`sr��^�„%�=.r5rp•y�..r,•y�,.!4�,g are .� 4 �. •' 1`�.2 �-;-....:r �'"�s.r °.�"�. .''�i:;';h!:_ :�z"a� I 15114 140,000 tons of • • 111 metric tons) 210 tons ofnitrogen, 1 • 110 tons of phosphorus 1 metric tons) J- 12 i St. ohns River Nater Management District Mn B.Shortelle,Ph.D.,Executive Director 4049 Reid Street • P.O. Box 1429 • Palatka, FL 32178-1429 • (386)329-4500 On the Internet at fioridaswater.com. September 22, 2015 The Honorable Rick Scott, Governor State of Florida i The Capitol 400 South Monroe Street Tallahassee, FL 32399-0001 I�Subject: St. Johns River Water Management District Final Budget for Fiscal Year 2015-2016 i Dear Governor Scott: In accordance with Section 373.536,Florida Statutes,the St. Johns River Water Management District(District)respectfully submits its Final Budget for Fiscal Year(FY) 2015-2016. The FY 2015-2016 Final Budget effectively allocates fiscal and staff resources in a manner that will achieve the District's core mission responsibilities for water supply, water quality, natural systems and flood protection. The FY 2015-2016 Final Budget is $169.4 million. The District's Governing Board on September 22,2015, reduced the millage rate for taxpayers for a third consecutive year, while ' expanding partnership programs to conserve water,develop water supplies and protect water f quality in springs and priority water bodies, such as the St. Johns River. The final 0,3023 millage I rate(rolled-back rate)is approximately 4.5 percent less than the current year's tax rate and is ;I projected to provide$82.8 million in revenue. II The final budget includes a net increase of$7.4 million over the Tentative Budget submitted on August 1,resulting in an additional $4.5 million in expenditures for the Acquisition, Restoration and Public Works Program, $2.8 million for the Operation and Maintenance of Lands and Works .Program and$0.1 million for the Regulation Program. These net increases are funded through various funding sources, including District, State, Local and Federal. The final budget reflects a reduction of$6.5 million through early retirement of debt,making the District debt free and saving taxpayers more than$200,000 in interest payments. l-t3 The Honorable Rick Scott September 22,2015 Page 2 Budget highlights include: • Nearly$50 million in cooperative funding projects,including springs and priority water body protection and restoration, water conservation initiatives with public water suppliers and projects to maximize the reuse of reclaimed water. • $11.5 million(including partner funding) for the acquisition of Silver Springs Forest, which will reduce nitrate loading into springs and rivers, allow for hydrologic restoration that will result in water quality improvement, and create opportunities for water storage,public recreation and a 20-mile wildlife corridor. • $8.2 million for the Eau Gallie muck dredging project to improve navigation and water quality. • $7.8 million in new state funding for springs protection projects and approximately $3 million toward second-year cooperative projects that support local efforts to protect spring flows and water quality. • $7.5 million for the District's agricultural cooperative funding program,which assists farmers in implementing water-saving technologies and helps fund dispersed water storage projects. • $2.8 million for land management restoration projects. Major construction projects in the proposed budget include continued work at the Fellsmere Water Management Area; completion of the Canal 1 Rediversion Project in Brevard and Indian River counties,which are among the final components of the Upper St. Johns River Basin Project; construction of the 1,300-acre C-10 Reservoir in Brevard County; and flood protection enhancement through water control structure and levee maintenance and rehabilitation. The District will continue its emphasis on implementing projects directly benefiting water resources while ensuring effective and efficient use of taxpayers' dollars. We also will continue to work diligently to implement cost efficiencies throughout the agency. Please contact me at (386)329-4104 or ashortelle@sjrwmd.com if you need additional inforniation. Sin Ann B. ortelle,Ph. Executive Director i cc:Attached Recipient List I 2 i The Honorable Rick Scott September 22,2015 Page 3 Recipients of the FY 2015-2016 Final Budget The Honorable Andy Gardiner, President of the Florida Senate The Honorable Steve Crisafulli,Speaker of the Florida House of Representatives Senate Committee on Appropriations I' Senator Tom Lee, Chair Senator Lizbeth Benacquisto, Vice Chair Cindy Kynoch, Staff Director Senate Appropriations Subcommittee on General Government �I Senator Alan Hays, Chair Senator Oscar Braynon, Vice Chair Jamie DeLoach, Staff Director I� Senate Committee on Environmental Preservation and Conservation !I Senator Charles Dean, Chair Senator Wilton Simpson,Vice Chair Kim Bonn,Administrative Assistant House Appropriations Committee Representative Richard Corcoran, Chair i Representative Jim Boyd, Vice Chair JoAnne Leznoff, Staff Director House Agriculture and Natural Resources Appropriations Subcommittee Representative Ben Albritton, Chair Representative Ray Pilon, Vice Chair Stephanie Massengale, Budget Chief House State Affairs Committee Representative Matthew Caldwell, Chair Representative Neil Combee, Vice Chair Karen Camechis, Staff Director House Agriculture and Natural Resources Subcommittee Representative Tom Goodson, Chair Representative Jake Raburn, Vice Chair Tiffany Harrington, Policy Chief Executive Office of the Governor—Office of Policy and Budget Ralph Perkins 3 The Honorable Rick Scott September 22, 2015 Page 4 i Department of Environmental Protection Jonathan P. Steverson, Secretary Craig Varn, Special Counsel Water Policy and Legal Affairs Drew Bartlett,Deputy Secretary, Ecosystem Restoration Governing board of each county within the District's jurisdiction I I I I I I I i I i I i �I 4 78 Informational Matters-B CC 10 13 15 iv Office of z INDIAN RIVER COUNTY ATTORNEY �t Dylan Reingold,County Attorney William K. DeBraal,Deputy County Attorney Kate Pmgolt Cotner,Assistant County.Attorney MEMORANDUM TO: Board of County Commissioners FROM: Dylan Reingold, County Attorney DATE: October 7, 2015 SUBJECT: Tourist Development Council—vacancy On October 5, 2015, Scott DiPietro submitted his resignation as an owner/operator of a tourist accommodation to the Tourist Development Council. Mr.DiPietro's term expires in January 2017. Anyone interested in serving on the Tourist Development Council, and meeting the requirements as an owner/operator of a tourist accommodation, will need to submit an application and resume to the Board of County Commissioners Office, County Administration Building A, 180127 th Street, Vero Beach, FL 32960. Application forms can be accessed online at www.ircgov.com/boards/committee applications or at the Board of County Commissioner's Office. ATTACHMENT(S). • October 5, 2015 resignation .i APPROVED FOR OCTOBER 13,2015 Indian River Co. Approved Date B.C.0 MEETING–INFORMATIONAL MATTERS Admin. 1p 7 / Co.Atty. Budget 1t Dept. t OUNTYATTORNEY Risk Mgr. — -- F-U1omryViid0GF.'JV&RAL18V—(TDC).d— Holiday Inn Oceanside 33.04 Ocean Drive Vero Beach,FL 32963 t:772.231.2300 U 772.234.9069 Holiday In n 1.800.HOLIDAY lnfo@holidayinnverobeach.com OCEANSIDE IZ II October 5th, 2015 -A To: Lisp Hill,, At of today Monday October 5th, 20-1.5 1 will be stepping down from my position of the Indian River Country; Tourism Development Council. I wanted to thank both the TDC members and Indian River County Commissioners for such a great experience. 6 Independently own ed'and operated by Logan Acquisitions C oi pof a lo n. I1 � 1 I, f I 9his is to certify tfwt is here 6y presented this I WStirementXward for outstanding peij'amance , , jaithftfser vice to J" I f' Indian County \ ;r I , / , , County Commissiners I. Tor 1 1 1 twenty-sLxyears of service � I. 1 S On I day ofSeptem6er c �(Das�� I ,L Oil of Eme*q Semices Boardof , PR O CLAl IS A TION 1 HONORING RICHARD VIDAL ON HIS RETIREMENT FROM INDIAN RIVER COUNTY BOARD OF COUNTY COMMISSIONERS DEPARTMENT OF EMERGENCY SERVICES/FIRE RESCUE fj WHEREAS, Richard Vidal retired from Indian River County Dire Rescue effective September 30, 2015; and WHEREAS, Richard Vidal began his career with Indian River County on July 28, 1989, as a Paramedic, gaining his level II certification within a few years of being hired. By the year 2000, he was classified as an EHS Lieutenant and in 2006, was reclassified as a Fire Medic in which capacity he has worked diligently and with great merit until his retirement. WIIEREAS, Richard Vidal has served this County and the Public with distinction and selflessness. During his twenty-six years of serviee,_he received multiple certificates of commendation, many of which were due to cardiac arrest saves. In the late 80's, he received commendations from the City of Ft. Lauderdale and the Florida Crime Prevention office for heroicaHv thwarting a kidnapper who had grabbed a young girl. His commitment as a first responder, both on and off duty, has been evident throughout his career and his work has been greatly appreciated by his employer, citizens and co-workers alike; and HEREFORE, BE IT PROCLAIMI,,D BY THE: BOARD OF COUNTY NOW, T COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, that the Board applauds Richard-Vidal's efforts on behalf of the- County, and the Board wishes to express their appreciation for the dedicated service he has given to Indian River County for the last twenty-six years; and-- BE IT FURTHER PROCLAIMI-,D that the.Board of County Commissioners and staff i extend heartfelt wishes for success in his future endeavors. \ Adol� pted this 13th day of October 201 S. 7 �- ( BOARD OF COUNTY COMMISSIONERS � INDIANRIVI-R COUNTY, FLORIDA Q ORA Wesleflg. Davis, Chairman JEFFREY R. SMITH, CPA, CGFO, CGMA �o„N, �I Clerk of Circuit Court&Comptroller Finance Department , 1801 271h Street Vero Beach, FL 32960 .�„�,,.► TO: HONORABLE BOARD OF COUNTY COMMISSIONERS FROM: DIANE BERNARDO, FINANCE DIRECTOR THRU: JEFFREY R. SMITH, COMPTROLLER DATE: October 1, 2015 SUBJECT: APPROVAL OF WARRANTS September 25, 2015 to October 1, 2015 In compliance with Chapter 136.06, Florida Statutes, all warrants (checks and electronic payments) issued by the Board of County Commissioners are to be recorded in the Board minutes. Approval is requested for the attached list of warrants, issued by the Comptroller's office, for the time period of September 25, 2015 to October 1, 2015. Attachment: DLB: DB i i I I i 9 CHECKS WRITTEN TRANS NBR DATE VENDOR AMOUNT 331208 9/25/2015 FLORIDA BLUE 1,13997 331209 9/30/2015 PORT CONSOLIDATED INC 63.038.02 331210 9/30/2015 JORDAN MOVdER INC 1.582.93 331211 9/30/2015 TEN-8 FIRE EQUIPMENT INC 19,15546 331212 9/30/2015 RANGER CONSTRUCTION IND INC 431.90 i 331213 9/30/2015 VERO CHEMICAL DISTRIBUTORS INC 65095 331214 9/30/2015 CHISHOLM CORP OF VERO 2,84699 331215 9/30/2015 AT&T WIRELESS 85.52 331216 9/30/2015 KELLY TRACTOR CO 1,227.60 331217 9/30/2015 AMERIGAS EAGLE PROPANE LP 830.58 331218 9/30/2015 DEEP SIX DIVE SHOP INC 57980 331219 9/30/2015 BOUND TREE MEDICAL LLC 2,812.66 331220 9/30/2015 VERO FURNITURE MART 3,360.00 331221 9/30/2015 FLORIDA VETERINARY LEAGUE 74.74 331222 9/30/2015 TIRESOLES OF BROWARD INC 2,55676 331223 9/30/2015 BARTH CONSTRUCTION INC 62,660 00 331224 9/30/2015 CARTER ASSOCIATES INC 23,350 00 331225 9/30/2015 GENERAL PART INC 1,001.19 331226 9/30/2015 GOODYEAR AUTO SERVICE CENTER 1.208.28 331227 9/30/2015 BAKER& TAYLOR INC 2.270.48 331228 9/30/2015 MIDWEST TAPE LLC 1,70903 331229 9/30/2015 PALM TRUCK CENTERS INC 50692 331230 9/30/2015 PST SERVICES INC 20.371.78 331231 9/30/2015 CLERK OF CIRCUIT COURT 2,477 10 331232 9/30/2015 INDIAN RIVER COUNTY HEALTH DEPT 2.904.00 331233 9/30/2015 ROGER J NICOSIA 1,50000 331234 9/30/2015 CITY OF VERO BEACH 1.269.05 331235 9/30/2015 LIVINGSTON PAGE 195.00 331236 9/30/2015 PUBLIX SUPERMARKETS 8.00 331237 9/30/2015 PUBLIX SUPERMARKETS 1000 331238 9/30/2015 PUBLIX SUPERMARKETS 595 331239 9/30/2015 PUBLIX SUPERMARKETS 61.56 331240 9/30/2015 WAL MART STORES EAST LP 324.33 331241 9/30/2015 ACUSHNET COMPANY 945 70 331242 9/30/2015 EXCHANGE CLUB CASTLE 2_.945.41 331243 9/30/2015 FEDERAL EXPRESS CORP 22.43 331244 9/30/2015 FEDERAL EXPRESS CORP 28.57 331245 9/30/2015 MORGAN& EKLUND INC 14,890.00 331246 9/30/2015 TRAFFIC PARTS INC 1,585.00 331247 9/30/2015 FLORIDA POWER AND LIGHT 87,386.23 331248 9/30/2015 FLORIDA POWER AND LIGHT 444.51 331249 9/30/2015 JAMES GRAY JR 83 00 331250 9/30/2015 FLORIDA BLUE 1.213 77 331251 9/30/2015 PHILLIP J MATSON 13.35 331252 9/30/2015 TAYLOR MADE GOLF CO INC 210.11 331253 9/30/2015 CATHOLIC CHARITIES DIOCESE OF PALM BCH 1,203 61 331254 9/30/2015 BLUE SHIELD FLORIDA FEDERAL 750.52 331255 9/30/2015 MEDICARE PART B FINANCIAL SERVICES 247.11 , 331256 9/30!2015 CHRISTOPHER R MORA 63641 331257 9/30/2015 TRICARE 34018 331258 9/30/2015 HENRY SMITH 280.00 331259 9/30/2015 ALAN C KAUFFMANN 6000 331260 9/30/2015 PETTY CASH 13.48 331261 9/30/2015 G K ENVIRONMENTAL INC 3,85000 331262 9/30/2015 CHILDRENS HOME SOCIETY OF FL 1.250.00 331263 9/30/2015 MICHAEL REDSTONE 4500 331264 9,30/2015 HUMANA 19061 331265 9/30;2015 PINNACLE GROVE LTD 50000 10 t TRANS NBR DATE VENDOR AMOUNT 331266 9/30/2015 JOE A WILD 9998 331267 9/30/2015 ST LUCIE COUNTY BOCC 104;767.25 331268 9/30/2015 RUSSELL PAYNE INC 140.28 331269 9/30/2015 TR-ANE US INC 52.136.30 I 331270 9/30/2015 CELICO PARTNERSHIP 12005 331271 9/30/2015 JOSEPH W VASQUEZ 22000 331272 9/30/2015 BIG BROTHERS AND BIG SISTERS 1.25000 331273 9/30/2015 JOHNS EASTERN COMPANY INC 5.22708 331274 9/30/2015 CENTRAL PUMP&SUPPLY INC 69 70 331275 9/30/2015 NEXTEL SOUTH CORP 62.33 331276 9/30/2015 LARRY STEPHENS 12000 331277 9/30/2015 JOHNNY B SMITH 225.00 331278 9/30/2015 FISHER& PHILLIPS LLP 1.825.60 331279 9/30/2015 GUARDIAN COMMUNITY RESOURCE MANAGEMENT 250.00 331280 9/30/2015 SEBASTIAN CHARTER JUNIOR HIGH 15000 331281 9/30/2015 TREASURE COAST FOOD BANK INC 185.38 331282 9/30/2015 EVERYTHING OUTDOORS WHOLESALE 3.100.00 331283 9/30/2015 BRYAN R SPARLING 50.00 331284 9/30/2015 WENDY JORDAN 50.00 331285 9/30/2015 FLORIDA MEDICAID 75.31 331286 9/30/2015 GARRETT SMITH 4000 331287 9/30/2015 MCAFEE INC 5,400.00 l 331288 9/30/2015 ATLANTIC COASTAL LAND TITLE CO LLC 75 00 331289 9/30/2015 BOULEVARD TIRE CENTER 1.929.30 331290 9/30/2015 YOUR AQUA INSTRUCTOR LLC 90.00 331291 9/30/2015 DELRAY MOTORS 644.49 331292 9/30/2015 OVERDRIVE INC 2,223.36 331293 9/30/2015 LIBERTY MAGNET ELEMENTARY SCHOOL 800 331294 9/30/2015 JEAN MACKEY 32.58 331295 9/30/2015 NEWSOM OIL COMPANY 514.25 331296 9/30/2015 TIM ZORC 472.79 331297 9/30/2015 FLORIDA TIME CLOCK 561.73 331298 9/30/2015 REPROGRAPHIC SOLUTIONS INC 1944 331299 9/30/2015 LOWES HOME CENTERS INC 775.52 331300 9/30/2015 LABOR READY SOUTHEAST INC 8,58995 331301 9/30/2015 AMERICAN MINORITY BUSINESS FORMS 47498 331302 9/30/2015 TREASURE COAST TURF INC 162.00 331303 9/30/2015 PENGUIN RANDOM HOUSE LLC 54.00 331304 9/30/2015 PITMAN TRACTOR& EQUIPMENT INC 195.00 331305 9/30/2015 GIVING KIDZA CHANCE INC 2.500.00 331306 9/30/2015 GIVING KIDZA CHANCE INC 833.33 331307 9/30/2015 CORNERSTONE FAMILY SERVICES OF W�EST VIRGINIA 425.00 331308 9/30/2015 HAWKINS INC 1.099.50 331309 9/30/2015 THE TRANSIT GROUP INC 6,287.00 331310 9/30/2015 GENUINE PARTS COMPANY 2649 331311 9/30/2015 SHAMROCK RESTORATION SERVICES INC 2,982.05 331312 9/30/2015 LAURA TERLIZZESE 150.00 331313 9/30/2015 SHAQUANA SPEED 5000 331314 9/30/2015 LAKENDRA PARIS 50.00 331315 .9/30/2015 MARGIE S DEBOLT 50000 331316 9/30/2015 NAOMI OTTUSO 1000 331317 9/30/2015 MARTIN POINT INS 235.97 331318 9/30/2015 BRENDA NORRIS 10000 331319 9/30/2015 CLARICE SINCLAIR 97.37 331320 9/30/2015 MOISE PREMIER 93.44 331321 9/30/2015 BESSIE M WALSH 50.24 331322 9/30/2015 KATHRYN M WILLIMS 93.53 331323 9/30/2015 SUNZ INS COMPANY 57200 331324 9/30/2015 EVELYN E BITTNER 82.58 331325 9/30;2015 MARY AM-BAT 15609 11 2 i; TRANS NBR DATE VENDOR AMOUNT 331326 9/30/2015 RAYMOND ANDREWS 98.32 331327 9/30/2015 CLARA S BRYANT 3000 331328 9/30/2015 BONNIE R DORSEY 56.35 331329 9/30/2015 TIRZAH A CUNNINGHAM 89.89 331330 9/30/2015 LYNNE H EDGAR 93 82 331331 9/30/2015 CATHERINE GUT14RJE BAILEY 2500 331332 10/1/2015 PAUL CARONE 3,721.00 331333 10/1/2015 LINDSEY GARDENS LTD 30900 331334 10/1/2015 CREATIVE CHOICE HOMES XVI LTD 440.00 331335 10/1/2015 PINNACLE GROVE LTD 869.00 331336 10/1/2015 VERO CLUB PARTNERS LTD 1,631.00 331337 10/l/2015 DAVID SPARKS 388.00 331338 10/1/2015 THE PALMS AT VERO BEACH 475 00 331339 10/1/2015 ED SCHLITT LC 560.00 331340 10/1/2015 JOHN OLIVIERA 69800 331341 10/1/2015 ARTHUR PRUETT 409.00 i 331342 10/1/2015 JOSEPH LOZADA 1,212.00 331343 10/]/2015 MICHAEL JAHOLKOWSKI 547.00 331344 10/1/2015 LUCY B HENDRICKS 573.00 331345 10/1/2015 HFB OF FLORIDA LLC 764.00 331346 10/l/2015 ANDRE DORAWA 650.00 331347 10/1/2015 PAULA WHIDDON 553.00 331348 10/l/2015 COURTYARD VILLAS OF VERO LLC 560.00 331349 ]0/]/2015 JAMES W DAVIS 334.00 331350 10/1/2015 NITA EZELL 459.00 331351 10/1/2015 LINDSEY GARDENS 11 LTD 516.00 331352 10/1/2015 MISS INC OF THE TREASUE COAST 2,363.00 331353 10/1/2015 DANIEL CORY MARTIN 2,116.00 331354 10/1/2015 CRAIG LOPES 377.00 I 331355 10/]/2015 MARY CHADWICK 0.00 331356 10/1/2015 FIVE STAR PROPERTY HOLDING LLC 847.00 331357 10/1/2015 WILLIAM LEE 49000 331358 10/1/2015 MARK BAER 27,661.00 331359 10/1/2015 33 MILES EAST INVESTMENTS LLC 592.00 I� I 331360 ]0/]/2015 FRESH START HOUSING LLC 938.00 331361 10/1/2015 ROBERT J GORMAN r 424.00 ; 331362 10/1/2015 JUAN CRAVES 700.00 331363 10/1/2015 REID REALTY 478.00 331364 10/1/2015 MELI SSA CAMA RATA 64100 331365 10/1/2015 JOHNATHON KNOWLES 722.00 331366 10/1/2015 INDIANTOWN NON-PROFIT HOUSING INC 1.062.00 331367 10/l/2015 AUGUSTUS B FORT JR 581.00 331368 10/]/2015 VERO REO LLC 559.00 331369 10/1/2015 RIVER PARK ASSOCIATES 1,820.00 331370 10/1/2015 CREATIVE CHOICE HOMES XVI LTD 2.193.00 331371 10/1/2015 TREASURE COAST HOMELESS SERVICES 26000 331372 10/1/2015 VERO CLUB PARTNERS LTD 81600 331373 10/1/2015 THE PALMS AT VERO BEACH 97400 331374 10/1!2015 PELICAN ISLES LP 73600 331375 10/1/2015 SUNCOAST REALTY& RENTAL MGMT LLC 624.00 331376 10/1/2015 SONRISE VILLAS LTD 507.00 331377 10/1/2015 INDIAN RIVER RDA LP 233.00 331378 10/1/2015 RICHARD L DAVENPORT 442.00 331379 10/1/2015 LINDSEY GARDENS I1 LTD 32000 331380 10/1/2015 LIVE OAK VILLAS LTD 55000 331381 10/1/2015 AHS HOLDINGS GROUP LLC 575.00 331382 10/1/2015 DANIEL CORY MARTIN 585.00 331383 10/1/2015 SARAH SPANN 811 00 331384 10/l/2015 MADISON CAY LTD 441.00 331385 10/]L)015 FOUNDATION FOR AFFORDABLE RENTAL HOUSING 1,07900 12 3 TRANS NBR DATE VENDOR AMOUNT 331386 10/]/2015 GCA PROPERTIES LLC 464.00 331387 10/l/2015 ALARM PARTNERS 128.28 331388 10/1/2015 GREENE INVESTMENT PARTN TRSHIP LTD 3.426.06 331389 10/l/2015 INDIAN RIVER COUNTY HEALTH DEPT 46.770 62 331390 10/1/2015• MEDICAL EXAMINERS OFFICE 27,016.62 i 331391 10/1/2015 VICTIM ASSISTANCE PROGRAM 5,56862 331392 10/1/2015 CITY OF VERO BEACH 2.056.33 331393 10/1/2015 CITY OF VERO BEACH 11.612.50 331394 10/1/2015 FLORIDA WATER&POLLUTION CONTROL 3000 331395 10/1/2015 BRE-CLEARWATER OWNER LLC 11900 331396 10/1/2015 HILTON GARDEN INN 97.00 331397 10/1/2015 PITNEY BOWES INC 201.00 331398 10/l/2015 BANK OF NEW YORK 1,250.00 331399 10/1/2015 LELCO FB TALLAHASSEE LLL 381.00 331400 10/1/2015- BRIAN FREEMAN 230.00 331401 10/l/2015 FLORIDA EAST COAST INDUSTRIES INC 21,974 76 331402 10/1/2015 PIONEER TECHNOLOGY GROUP 11,86900 331403 10/l/2015 MNG TALLAHASSEE AL LP 98.00 331404 10/1/2015 MHG TALLAHASSEE AL LP 109.00 331405 10/1/2015 COURSE TRENDS INC 300.00 331406 10/1/2015 PAULA ROGERS&ASSOCIATES INC 650.00 331407 10/l/2015 ORANGE COUNTY HOUSING&C D 628.75 331408 10/1/2015 ALL FLORIDA REALTY SERVICES INC 2.859.00 331409 10/1/2015 VERO BEACH EDGEWOOD PLACE(305-113) 717.00 331410 10;1/2015 GRACES LANDING LTD 9,062.00 331411 10/1/2015 MICHAEL JACKOWSKI 49600 331412 10/1/2015 PAULJULIN 369.00 331413 10/1/2015 TERRY ALAWRENCE 39.00 331414 10/1/2015 LINDSEY GARDENS LTD 4__363.00 331415 10/1/2015 BRYAN D BLAIS 762.00 331416 10/1/2015 RIVER PARK ASSOCIATES 16.046.00 331417 10!1/2015 RICHARD C THERIEN 493.00 331418 10/1/2015 CREATIVE CHOICE HOMES XVI LTD 7,70900 331419 10/1/2015 DAVID YORK 506.00 331420 10/1/2015 ST FRANCIS MANOR OF VERO BEACH 399.00 331421 10/1/2015 CITY OF VERO BEACH 125.00 331422 10!1/2015 TREASURE COAST HOMELESS SERVICES 2.448.00 331423 10/1/2015 FLORIDA POWER AND LIGHT 7.00 331424 10/1/2015 VENETIAN APARTMENTS OF VERO BEACH 86400 331425 10/1/2015 HERMOSA PROPERTIES LLC 29400 331426 10/l/2015 PINNACLE GROVE LTD 8.409 00 331427 10/l/2015 VERO CLUB PARTNERS LTD 19,084.00 331428 10/1/2015 INDIAN RIVER COUNTY HOUSING AUTHORITY 16700 331429 10/1/2015 INDIAN RIVER COUNTY HOUSING AUTHORITY 173 00 331430 10!1/2015 CRAIG MERRILL 1.235.00 331431 10/1/2015 CHRISTINE SALTER 484.00 331432 10/112015 14AGGERTY FAMILY LTD 299.00 331433 10/l/2015 THE PALMS AT VERO BEACH 12,142.00 331434 10/1/2015 FELLSMERE COMM ENRICHMENT PROGRAM INC 93.00 ±' 331435 10/1/2015 DAVID CONDON 628.00 i 331436 10/l/2015 HILARY MCIVOR 342.00 331437 10/1/2015 PAULA LANE 405.00 331438 10/1/2015 JOHN A CAPPELLO 37900 331439 10/1/2015 PELICAN ISLES LP 5;848 00 331440 10/1/2015 KATE TYSON LYONS 315.00 331441 10/1/2015 SUNCOAST REALTY&RENTAL MGMT LLC 7,646.00 331442 10/l/2015 OAK RIVER PROPERTIES INC 51500 331443 10/l/2015 ADINA GOLDMAN' 530 00 331444 10/l/2015 INDIAN RIVER RDA LP 2160000 331445 10/1/2015 MAURICE W BROWN 33600 13 4 TRANS NBR DATE VENDOR AMOUNT 331446 10/1/2015 GEORGE THUYNS 625.00 331447 10/1/2015 LAZY J LLC 2,02500 331448 10/1/2015 SYLVIA MCNEILL 63500 331449 10/1/2015 SKOKIE HOLDINGS INC 75000 331450 ]0/]!2015 ROGER WINSLOW 47800 331451 10/1/2015 COURTYARD VILLAS OF VERO LLC 781 00 331452 10/1/2015 VINCENT PILEGGI 206.00 331453 10/1/2015 OSLO VALLEY PROPERTIES INC 77900 331454 10/1/2015 SAID S MOOBARK 79900 33.1455 10/1/2015 CORY J HOWELL 36500 331456 10/1/2015 OSCEOLA COUNTY SECTION 8 645 75 331457 10,11/2015 LINDSEY GARDENS 11 LTD 4.683.00 331458 10/l/2015 ANTHONY ARROYO 403.00 331459 10/1/2015 AHS HOLDINGS GROUP LLC 4.508.00 331460 10/1/2015 YVONNE KOUTSOFIOS 363.00 i 331461 10/1/2015 ALAN R TOKAR 65000 331462 10/1/2015 VILLAS OF VERO BEACH 463.00 331463 10/1/2015 BRIAN E GALLAG14ER 505.00 331464 10/1/2015 MANUEL V CAMACHO SR LLC 686.00 331465 10/1/2015 HOUSING AUTHORITY 876.75 331466 10/1/2015 STEPHANIE WATCHEK FOUNTAIN TRUST 223.00 331467 10/1/2015 MICHAEL STILES 526.00 331468 10/1/2015 BLTREJV3 PALM BEACH LLC 2,12600 331469 10/1/2015 RACHEL G SIDMAN 46200 i 331470 10/1/2015 SCOT WILKE 59200 331471 10/1/2015 MARK BAER 47600 331472 10/1/2015 GLS FUND VERO LLC 1,01300 331473 10/1/2015 WANELLDONNELL] 36400 331474 10/1/2015 J&K PALMER ENTERPRISES LLC 213.00 331475 10/1/2015 THEODORE BARTOSIEWICZ 468.00 331476 10/1/2015 FOUNDATION FOR AFFORDABLE RENTAL HOUSING 13,195 00 331477 10/1/2015 RICHARD KUSSEROW 47500 331478 10/1/2015 IRC PROPERTIES LLC 62700 331479 10/1/2015 ARE JAY INVESTMENTS OF INDIAN RIVER COUNTY 11, 521 00 331480 10/1/2015 SOLARISE VILLAS 11 LLC 1,43400 331481 10/1/2015 JOHN T STANLEY 795.00 331482 10/1/2015 COMPBENEFITS COMPANY 126.00 331483 10/1/2015 COLONIAL LIFE& ACCIDENT INS CO 51 48 I Grand Total: 908,783.69 i Void Check I i 14 5 ELECTRONIC PAYMENT - V1SA CARD TRANS.NBR DATE VENDOR AMOUNT 1007471 9/28/2015 EVERGLADES FARM EQUIPMENT CO INC 1;239.63 1007472 9/28/2015 COMMUNICATIONS INTERNATIONAL 7800 1007473 9/28/2015 COLD AIR DISTRIBUTORS WAREHOUSE 1.439 12 1007474 9/28/2015 DAVIDSON TITLES INC 1,65667 1007475 9/28/2015 ALLIED UNIVERSAL CORP 5,212.69 1007476 9/28/2015 GROVE WELDERS INC 591.17 1007477 9/28/2015 ARAMARK UNIFORM &CAREER APPAREL LLC 1,192.28 1007478 9/28/2015 FIRST HOSPITAL LABORATORIES INC 103.50 1007479 9/28/2015 CENGAGE LEARNING CORPORATION 282.92 1007480 9/28/2015 FERGUSON ENTERPRISES INC 7,612.49 1007481 9!28/2015 GLOBAL GOLF SALES INC 238 65 1007482 9/28/2015 BARKER ELECTRIC,AIR CONDITIONING 2,340.00 1007483 9/28/2015 COPYTRONICS INC 68.68 1007484 9/28/2015 CAPITAL OFFICE PRODUCTS 623 76 1007485 9/28/2015 CONSOLIDATED ELECTRICAL DISTRIBUTORS INC 168.54 1007486 9/28/2015 BENNETT AUTO SUPPLY INC 1,359.22 1007487 9/28/2015 AUTO PARTNERS LLC 1,277.48 1007488 9/28/2015 ENVIRONMENTAL CONSERVATION LABORATORIES IN 9,350.00 1007489 9/29/2015 AT&T 18,278 87 1007490 9/29/2015 OFFICE DEPOT BSD CUSTOMER SVC 44907 1007491 9/29/2015 ROBINSON EQUIPMENT COMPANY INC 497 17 1007492 9/29/2015 COPYCO INC 88 70 1007493 9/29/2015 HENRY SCHEIN INC 31.50 1007494 9/29/2015 UNIVERSAL SIGNS& ACCESSORIES 5,02600 1007495 9/29/2015 SAFETY PRODUCTS INC 90.82 1007496 9/29/2015 INDIAN RIVER BATTERY 5,554.35 1007497 9/29/2015 MIKES GARAGE&WRECKER SERVICE INC 1,51040 i 1007498 9/29/2015 MEEKS PLUMBING INC 365.50 1007499 9/29/2015 NEWMANS POWER SYSTEMS 404.14 I 1007500 9/29/2015 IRRIGATION CONSULTANTS UNLIMITED INC 121.82 1007501 9/29/2015 SOUTHERN COMPUTER WAREHOUSE 47.52 1007502 9/29/2015 WIGINTON CORP 49400 1007503 9/29/2015 TOTAL TRUCK PARTS INC 131 67 l 1007504 9/29/2015 SOUTHERN PLUMBING INC 112.00 1007505 9/29/2015 MIDWEST MOTOR SUPPLY CO 542.00 1007506 9/29/2015 RECHTIEN INTERNATIONAL TRUCKS 151.09 !; 1007507 9/29/2015 SOUTHERN JANITOR SUPPLY INC 5,21362 1007508 9/29/2015 SPINNAKER VERO INC 86.55 1007509 9/29/2015 L&L DISTRIBUTORS 1,230.50 1007510 9/29/2015 TIGHT LINE PRODUCTIONS INC 995.00 1007511 9/29/2015 IMAGENET CONSULTING LLC 87.00 1007512 9/29/2015 SCRIPPS NP OPERATING LLC 137.00 1007513 9/29/2015 FPS OFFICE SOLUTIONS LLC 151.55 1007514 9/30/2015 AT&T 1,922.28 1007515 9/30/2015 OFFICE DEPOT BSD CUSTOMER SVC 393.94 1007516 9/30/2015 COMMUNICATIONS INTERNATIONAL 182.75 1007517 9/30/2015 HELENA CHEMICAL 608.25 1007518 9/30/2015 INDIAN RIVER BATTERY 979.90 1007519 9/30/2015 INDIAN RIVER OXYGEN INC 3,267.50 1007520 9/30/2015 DAVES SPORTING GOODS&TROPHIES 240.00 1007521 9/30/2015 ARAMARK UNIFORM&CAREER APPAREL LLC 89 14 1007522 9/30/2015 JOHN DEERE COMPANY 2,524 06 1007523 9/30/2015 SOUTHERN JANITOR SUPPLY INC 841 1007524 9/30/2015 CAPITAL OFFICE PRODUCTS 373.33 1007525 9/30/2015 CONSOLIDATED ELECTRICAL DISTRIBUTORS INC 10.18 1007526 9/30/2015 AUTO PARTNERS LLC 35894 1007527 9/30/2015 L&LDISTRIBUTORS 1,176.60 1007528 10/1/2015 COMCAST 185.75 15 1 TRANS. NBR DATE VENDOR AMOUNT Grand Total: 88,953.67 i I I i I i 16 2 ELECTRONIC PAYMENTS - WIRE & ACH TRANS NBR DATE VENDOR AMOUNT 3842 9/25/2015 INDIAN RIVER COUNTY TAX COLLECTOR 18,11074 3843 9/25/2015 TEAMSTERS LOCAL UNION 9769 5,38900 3844 9/25/2015 IRC FIRE FIGHTERS ASSOC 5,790.00 3845 9/25/2015 1CMA RETIREMENT CORPORATION 10,976 06 3846 9/25/2015 ICMA RETIREMENT CORPORATION 2,08500 3847 9/25/2015 NACO/SOUTHEAST 57603 3848 9/25/2015 FLORIDA LEAGUE OF CITIES, INC 6;771 01 3849 9/25/2015 NACO/SOUTHEAST 25,775 46 3850 9/25/2015 FL SDU 51799.42 3851 9/25/2015 1 R C HEALTH INSURANCE TRUST 61,13310 3852 9/28/2015 IRS-PAYROLL TAXES 386,649 46 3853 9/29/2015 B/C B/S OF FL ADM FEE 10,989.00 3854 9/29/2015 HEALTH ADVOCATE 363.00 3855 9/29/2015 SUN LIFE FINANCIAL 5,350.40 i 3856 9/29/2015 MUTUAL OF OMAHA 2;027.50 3857 9/30/2015 US BANK 185,018.75 3858 9/30/2015 FL RETIREMENT SYSTEM 451;369.26 3859 10/1/2015 AGENCY FOR HEALTH CARE ADMIN 13,173.89 3860 10/1/2015 JOSEPH G MILLER 1'.00000 I 3861 10/1,2015 INDIAN RIVER COUNTY SHERIFF 3,375,057 61 3862 10/1/2015 CLERK OF CIRCUIT COURT 75,000.12 3863 10/1/2015 INDIAN RIVER COUNTY SUPERVISOR OF ELECTIONS 309,817.98 3864 10/1/2015 INDIAN RIVER COUNTY SHERIFF 5,197.77 Grand Total: 4,963,420.56 f 17 Consent INDIAN RIVER COUNTY MEMORANDUM i TO: Joseph A. Baird, County Administrator j THROUGH: Christopher R. Mora, P.E., Public Works rector FROM: Louise Gates, Land Acquisition Specialist SUBJECT: INTERSECTION IMPROVEMENT PROJECT#1203 (OSLO ROAD AND 66TH AVENUE) Oslo Road, east of 66th Avenue Audrey Graves Sexton 1 Parcel I.D. #33-39-20-00001-0130-00002.0 DATE: September 29, 2015 DESCRIPTION AND CONDITIONS The County is planning to improve the intersection of Oslo Road and 66th Avenue. The proposed improvements include reconstruction of the intersection, the addition of eastbound and westbound left turn lanes on Oslo Road, a southbound left turn lane on 66th Avenue, minor drainage improvements, and a traffic signal. To construct the improvement project the County needs to acquire approximately 80 feet along the frontage of Mrs. Sexton's property. The parent parcel contains 19.84 acres, zoned A-1. Staff has offered $38,300.52 for the 55,508 square feet or 1.27 acres of property. The offer is based on previous sales in the area of $30,000 per acre. Mrs. Sexton has accepted the offer and executed the agreement to purchase and sell real estate contract. The firm of Collins, Brown, Barkett, Garavaglis & Lawn represent Mrs. Sexton. There are no appraisal fees. Attorney fees of$1,500 FUNDING Funding is budgeted and available from Traffic Impact Fees/District III/ROW/Oslo Road- 66th Avenue Intersection —Acct# 10215341-066120-13005 Eropg cc{uisition Oslo Road/66'" Avenue Project #1203 1 18 Audrzy Sexton, east of 661',4vonkEe September 29, 2015 Pane 2 raf 2 1. RECOMMENDATIONS The Board's options include the following: Option 1: Staff recommends the Board approve the attached Contract for Sale and Purchase of the Sexton property for $38,300.52 and authorize the Chairman to execute the contract on behalf of the Board. Option 2: Reject the terms of the Agreement and continue to negotiate. ATTACHMENT t 1. Two "Originals" of the Purchase Agreements Indian River Approved Date DISTRIBUTION County Christopher R. Mora, Public Works Director Administration 10)7)6 Louise Gates, Land Acquisition Specialist Budget 101715 LZ APPROVED AGENDA ITEM Le al )p_ _ ,� FOR: October 13,2015 ' Public Works BY � Engineering MA/1 3 i i i I 2 19 Original AGREEMENT TO PURCHASE AND SELL REAL ESTATE BETWEEN INDIAN RIVER COUNTY AND AUDREY GRAVES SEXTON, AS TRUSTEE OF THE AUDREY GRAVES SEXTON TRUST U/A/D MAY 31, 2005 THIS AGREEMENT TOPUR-CHASE AND SELLREAL ESTATE("Agreement") is -made and entered into as of the. ' * ' ' _ __day-of September, 2015,.byand.beteen Indian.RiveCounty., a political subdivisionbT-theState of Florida.(litheCounW.),.and Audrey Graves Sexton, as Trustee ofthe AudreyGraves-S.6x-ton Trust MID May 311,2006,Who agree as follows: WHEREAS, Audrey Graves. Sexton,. as Trustee owns a 10.84 acre parcel of property located eastof 66th'Ave-nue and 9th Street SW,Velro Beach, Florida. A sketch and legal description of the property showing the _proposed:right=d=way to be purdhbted, is attached to this agreement as Exhibit"A" and incorporated by reference-herein; and WHEREAS, Audrey Graves Sexton is the Trustee of the Audrey Graves Sexton Trust UJA/D May 31, 2005; and WHEREAS,the County is scheduled to expand the intersection of 66th Avenue and 9th Street SW-in the-future.-andt.he road:expansion will impact the Audrey Graves Sexton Trust property;.and WHERE.A-'Si..in,O-rdEi'r.*f6r,.the GoLintyto proceed-with its road:'infersectioh expansion .plans, the;Gbuhty needs to purchase.property lo-be.-used asright-of-way from the Audtey Graves Sexton Trust, and WHEREAS, after negotiations with the County, The Audrey Graves Sexton Trust has agreed',to.:sell to-the' CoUhty-the.ne0ded fight-of-way of approximately. 55;508-square feet-or 1.27 acres of property at, depicted on ExhibiV'X, refeiTed tows the Property; and WHEREAS, The Audrey Gra . . . . Ves Sexton Trust and.the County agreement for the-put'dhase.oftho'P wish enter into this Property; NOW, THEREFORE; in consideration .of the mutual terms, conditions, ptomises, cove-riant§ and .premises hereinafter, the,County and The Audrey Graves Sexton Trust agree as.follows: 1. Recitals.. The above recitals are affirmed as being true and correct and are incorporated:herein 2. Agreement to.Purchase and Sell. TheAudrey Graves-Sexton Trust(Seller).hereby 20 Original agree to sell I to the County, and the County hereby--agrees to purchase from Sellers, upon the terms and conditions set forth in this Agreement that-certain.parcel of real property located:east of the cofneT-of-66th Avenueand 9th Street SW,Vero Beach, Florida andmore specifically described :in the sketch and legal description attached as Exhibit "A", fee simple-, containing approximately 55,508 square feet, all improvements thereon,.to.gether with all* easements., rights and uses now,or hereafter belonging thereto (the "ROW Ptoperty',).. 3. Purchase PNG.e, Effegfive.Dato. The purchase price("Purchase Price")forthe ROW Property shall be$38,800.52(Thirty-Eight Thousand Three Hundred and 52/100 Dollars), The Purchase Price shall be paid on the Closing Date. Th'e Effective Date of this Agreomentshall bethe date upon which the County shall have approved the execution of this Agreement; ntj either by approval by the Indian River County Board of County Commissioners ata formal"meeting of such Board or by the CountyAdministrator pursuant to hi's delegated authority. .4. Title. Sellers shall convey marketablej'i*tie to-the Property by warranty deed flee of -claims��iehs-.'bage'-ments-and'encumbrances,of record or known to Seller; but subject to propbity taxes for the year of -and--covenants, restrictions and public utility easements of record provided (a) there heh�.-6kis�it at Closing, -no Viblatior of 'any of the f6regoin-g;and:.'(b),-none of tihe-.foregoing prevents:County's--oupty.'.p intended use and development ofthe Property ("Permitted Exceptions"). 441 County may order an Ownership and Encumbrance :Report or.Title Insurance Commitment with respect to the Property. -County-shall within fifteen (15) days following 'the Effective.-Date-of this.Agre,6ment deliver written notice to Sellers of title defects. Title shall be deem* od-acceptable to County if, (a)County fails to-deliver:notice of defects within the time specified, or(b) Co.unty delivers notice and Sellers cum the-defects within thirty (30) days from receipt-of notice from County of title defects ("Curative Period").. Sellers shall use fts. best efforts to 'cute the -defects-within the Curative Period and if the title defectsare not cured within the Curative Period, Count . 0) County shall.have thirty.(30) days the end of the Curative .Perip. 0 to-elect, by. Wflft6h.notice to.Seller; to; terminate.this Agfeeffierit,.-wheFreupon 'be of ho-furtherforce-and effect, or-(ii) extend the:Curative - P&ibd'for--_up10 an-additib'ff6l 9.0 days., or ):accept title:subjec eki�o existing'defects and proceed to closing. 5.. Representations.of the Sellers. 5.1 Sellers,-Pre,inide%asibly seized-oftmark6table,:fee-sir bol'e-btl'e-to the Property,and is the sole owner of and has -good right, title.,. and authority-to convey and transfer" the Property Which is the subject matter of this Agreement, free and clear of III liens and encumbrances.. -4.2 From and-after the Effective Date of this Agreement, Sellers shall.take no action whidh-w6uld impair or otherwise aftct7titlie t&any*pOttioh of:the Property, and shall record- 2 21 Origiinal no documents in the Public Records which would affect title to the Property, without the prior written consent of the County. 4.31 There are no existing or pending special assessments affecting the Property,which are or may be assessed by any governmental authority, water or sewer authority, school district, drainage district or any-other special taxing district. 5. Default. 5A In the event the County shall fail to perform-any of its obligations hereunder, the Seller shall; at its sole option, be entitled to: (i)terminate this Agreement by written notice delivered to the County at or priorto-the Closing:Date.and thereupon neither the Seller nor any other person or party shall have -any claim for specific performance, damages, or otherwise-against the:County;.or(ii)waive the County's default and proceed to Closing. 5.2 In-the event the Seller shall.fail to perform any of its obligations hereunder, the County shall,at its sole option, be entitled to: (i)terminate this Agreement by written notice delivered'to the Seller at or prior to the Closing Date and thereupon neither the County nor any other person or party shall have any claim for specific performance, damages or otherwise against the.Seller, or(ii)obtain:specific.performance of the terms and conditions hereof; or(iii) waive the Seller's default and proceed to Closing: 6: Closing. I 6.1 The closing of the transaction=contemplated;herein:("Closing"'and".Closing Date") shall take place within 45'd°ays following the:execution of the contract°by the Chairman of the- Board of County Commissioners. The parties;agree that the Closing-shall be as follows:. (a) The Seller shall execute and deliV.er to the County a warranty deed conveying marketable titleto the.Property, free and clear of.all liens and encumbrances and in the condition.required by paragraph 3. (b) The Seller shall have removed:all of.its personal property-and eouipment-from the Property and Seller shall deliver possession.of the Property to County vacant and in the same or better condition that existed at the Effective Date.hereof. (c) If Seller is-obligated to discharge any encumbrances at or prior to Closing and fails to-do-so County-.may use a portion of Purchase Price`funds4q satisfy the encumbrances. (d). If the Seller is a'non-resident alien orforeign entity,.Sellersfiall:delivertothe County an affidavif, in a form acceptablb-to the'County,=certifying.that the Seller and:any interest holders are.not.subject to tax under the Foreign Investment and Real Property Tax Act of 1980. 3. 22 Original (e.) The Seller and the County shall each deliver to the other such other documents or instruments as may reasonably be:required to close this transaction. 6.2 Taxes. All taxes and special assessments which are a lien upon the property on or prior tothe Closing Date(exeeptburrent taxes which.are-not yet due and payable)shall be paid by the Seller. i 7. Closing Costs: Expenses. County shall be responsible.for preparation of all Closing documents. 7.1 County shall pay the following expenses at Closing: 7.1.1 The cost of recording the warranty deed and any release.or satisfaction obtained by Seller pursuant to this Agreement. 7.1.2 Documentary. Stamps required to be affixed to the warranty-deed. 7.1.3 All costs°land.premiums-#or the owner's marketability true insurance commitment and policy, if any. 7:2 Seller shall pay the following expenses.-at or prior to Closing: 7.2.1 .All costs necessary to cure title defects) or encumbrances, other than the Permitted Exceptions, and to satisfy or release of record all existing mortgages, liens or encumbrances upon the-Property. 8. Miscellaneous. 8.1 Controllinq Law. This Agreement shall be construed and enforced in accordance with .the:laws of the State of Florida. Venue shall.be_in Indian River County for all state court matters.,:and in the Southern District of Florida'for all federal court matters. 8.3 .Entire Agreement. This Agreement constitutes the eritire agreemerit.between the parties with respect to this transaction and supersedes all prior agreements, written or oral, between the Seller and: the County; relating to: the subject matter hereof. Any modification or amendment to this Agreement shall be effective only if in writing and executed by each of the parties. 8.4 Assignment and BindingEEffect. Neither County nor-Seller may assign its rights and obligations.under this Agreement without.the prior written consent of the other party. The terms hereof shall be binding upon and shall inure to the benefit of the parties hereto and their successors and assigns. 8.5 Notices. Any notice shall be.deerned duly served if personally-served or if mailed by certified mail, return receipt requested, or if sent via"overnight"courierservice or facsimile 4 23 N UNE —TRACT 1-3 ' 0 100 200 400 I 45' 45' I M, GRAPHIC SCALE I tt i i rnlo j I i~ I N , QIF- I , ' I 1 NFui8 v w' SEXTON, AUOREY GRAVES (TRS) 1 S 1 i I I a I W. O.R.B. 2825, PG. 2377 ^ i , I < Ii I LLI QQ 1 vi f'� I. �J0' AL I J.N I SCE: lr=200' q I W Qlwl t _� JI IEGr ND o I O W Iut I.R.F:W.C.D, INDIAN RIVER' FARMS I = z 0. 0 9 WATER CONTROL DISTRICT (0,C)I I z�z 0- O.R.B.=OFFICIAL RECORD BOOK' 0.J �l l I 3X41 aa.. PLAT PPB.PLAT BOOK Iiia n + I i PG.=PAGE - i I I R/W=RIGHT-OF=WAY w I � a� olz' .5= ! Z ala I �I I: a5' hs' a- 0 , 60 H I PREPARED FOR: I I o I I INDIAN RIVER, COUNTY j 3 45,1 i W I I ENGINEERING. DIVISION # I EXISTING R/W UNE I I PROPOSED. R W LINE THIS IS NOT A _o _ __ _ _ A BOUNDARY SURV UN .A ,.�. < ~z �.- c— .SECTION UNE & S LME TRACT 13 OSIOL ROAD (9TH' ST S.W. .� s ECTo o SKETCH TO ACCOMPANY _= _ _— —_ =1 �}��'.�_ (E$ —— —s :3110 '2s— LEGAL DESCRIPTION .= NOIaN RIVER c°UNN ADUINtMAnON BUILDING IND/AN R%Y£R COUNTY ORAwm By SECTION.?0 RIGHT—OF—WAr ACQUISITION SHEET 1501' 27th STREET' B. ROACH VERO.WACH, iL 32960 R � OBpOrIrl7Bnf of Publlc Works APPROVED W: TOWNSHIP 3dS OSLO ROAD—EAST OF 66TH At/ENUE (7T2) 557-6060 £ngineerinq ,Dlvlslon 10., SCHRYIiER RANG E .39£ SEXTOA!.PARCEL or 2 N J �\ V CONSE INDIAN RIVER COUNTY, FLORIDA MEMORANDUM i TO: Joseph A. Baird County Administrator DEPARTMENT HEAD CONCURRENCE: Stan Boling, A k-P Community De pment Director .� FROM: Sasan Rohani, AICP S Chief, Long-Range Planning DATE: October 6, 2015 SUBJECT: CONSIDERATION OF INDIAN RIVER COUNTY'S SHIP PROGRAM ANNUAL REPORT FOR STATE FY 2013-14 FUNDING i i It is requested that the data herein presented be given formal consideration by the Board of County Commissioners at its regular meeting of October 13, 2015. i DESCRIPTION AND CONDITIONS In the early 1990's, the State Housing Initiatives Partnership (SHIP) Program was created by the State of Florida. Through that program, the state collects g p gr documentary stamp tax revenue and allocates those funds to local governments to be used for affordable housing purposes. On April 6, 1993, the Board of County Commissioners adopted the Indian River County Local Housing Assistance Plan (Ordinance #93-13). By adopting the plan and subsequently receiving Florida Housing Finance Corporation approval of the plan,Indian River County became eligible to receive State Housing Initiatives Partnership (SHIP) Program funds. The purpose of the SHIP program is to provide affordable housing for income qualified households. As structured,the county's SHIP Program provides low interest,deferred payment,and subordinated loans to eligible extremely low income, very low income, low income, and moderate income households. Those loans are provided primarily for purchase assistance and rehabilitation assistance. As part of the SHIP purchase assistance program, private financial institutions provide principal 1 28 mortgages, while SHIP loans are generally structured as soft second mortgages. Since SHIP is a state funded program,the SHIP program fiscal year(FY)is concurrent with the state fiscal year and runs from July 1 to June 30. Because SHIP funds provided in one fiscal year can be spent over a three fiscal year period,the county often has two or more years of SHIP funding active. For example,in the past year the county has expended funds from the following SHIP program fiscal years: FY 12/13, FY 13/14, and FY 14/15. For each fiscal year (FY), SHIP funds consist of state allocations and program income. Program income consists of SHIP loan repayments and interest earned. Attachment#1 shows historic SHIP fund information. That includes the number of loans provided to eligible applicants by fiscal year and by income category. According to SHIP Program requirements,by September 15 of each year,the county must submit an annual report for each fiscal year for which SHIP funds were expended. Those reports must be signed by the Chairman of the Board of County Commissioners or his designee. For all previous fiscal years, closeout reports were previously submitted to and approved by the state. 2015 annual reports are also submitted by the September 15"' deadline and approved by the state. For state FY 2013-14 funding, legislators provided a shorter than normal expenditure deadline. For that fiscal year, all funds must have been expended by the end of September 2015. The county complied with that deadline. Attached to this staff report is the county's SHIP Program FY 2013-2014 annual report/closeout report (see attachment 2). That annual report must be submitted to the state by October 31, 2015. i i I ANALYSIS According to state regulations, SHIP funds must be utilized in such a manner that all state requirements and all requirements of the county's Local Housing Assistance Program are met. Among the State Housing Initiatives Partnership Program (SHIP) requirements are the following: • At least 30% of funds must be utilized by very low income (VLI) households • At least 30% of funds must be utilized by low income (LI) households j • At least 65% of funds must be utilized for homeownership • At least 75% of funds must be utilized for construction, rehabilitation or emergency repair Not more than 10% of funds may be utilized for administration costs In administering the SHIP program,the county has met all of those requirements as well as all local requirements for homeownership, credit, employment, assets, and others. i As part of the 2015 SHIP annual report review, a copy of the attached annual report has been distributed to members of the county's Affordable Housing Advisory Committee, Affordable Housing Partnership Group, municipalities, and other interested persons for their review and comment. Also,a notice of the availability of the report was posted on the county website. To date, staff has received no comments. 2 29 The purpose of this staff report is to provide the Board of County Commissioners with background information and the attached SHIP FY 2013-14 annual report/closeout report, and to obtain Board authorization for the chairman to sign the Certification Forms for the attached SHIP annual report (see attachments 3 and 4). FUNDING The SHIP program is funded by documentary stamp tax revenues collected and distributed by the State. ALTERNATIVES I The Board of County Commissioners has two alternatives with respect to the attached SHIP Annual Report. Those are: • To approve the attached SHIP Annual Report and authorize the Chairman to sign the attached Certification Forms, allowing staff to submit the report to the Florida Housing Finance Corporation. f • Not to approve the attached SHIP Annual Report. Choosing the second alternative, however, would cause the county to become ineligible to receive additional SHIP funds. Staff supports the first alternative. RECOMMENDATION Staff recommends that the Board of County Commissioners approve the attached SHIP annual report and authorize the Chairman to sign the attached two Certification forms. i! Attachments: 1. SHIP Funds and Applicant Information Summary 2. SHIP Annual Report for FY 2013-2014 (Closeout Report) 3. Annual Report Certification Form 4. Certification for Regulatory Reform Implementation Indian River Co. Approved Date Approved Agenda Item: Admin. j v 7I5 " Legal -Q tp�7- 1) By. Budget 107 L5 Fo B j Dept. ►c/�/�S I Risk Mgr. F:\Community Development\SHIP\Annual Reports\2015 2nd AR for FY 13-14\BCC Staff Report IRC SHIP 2015 Annual Reportor FY 13-14.doc 3 30 SHIP PROGRAM FUNDS AND APPLICANT INCOME INFORMATION SUMMARY SHIP Number of Number and%of Loans Approved by Income Category by FY Amount of SHIP Re-payments and Fund Transferred Funds Loans State FY(JULY 1- Allocations(Stats other Program From Previous Transferred to Approved by JUNE 30 fundin on Incomes FY Next FY Total Budget FY VLI % LI % MI 1992-93 $ 250,000.00 $ 491.65 $ 249508.36 41 13 3171% 17 4146% 11 26.83% 1993-94 $ 250,000.00 $ 491.65 $ 1,229.99 $ 249 261.66 37 12 32.43% 18 48.65% 7 18.92% 1994-95 $ 250,000.00 $ 1,229.99 $ 1,070.57 $ 260,159.42 30 11 1 36.67% 13 43.33% 6 20.00% 1995-96 $ 565,773.00 $ 14,358.95 $ 1,070.57 $ 728.95 $ 680,473.67 68 19 32.76% 35 60.34% 4 6.90% 1996-97 $ 632,136.00 $ 29,887.06 $ 728.95 $ 763.92 $ 661988.09 74 34 45.95% 35 47.30% 5 6.76% 1997-98 $ 622,455.00 $ 50,489.83 $ 763.92 $ 2,895.52 $ 670 813.23 66 22 33.85% 36 55.38% 7 10.77% 1998-99 $ 903,723.00 $ 76,289.63 $ 2,895.52 $ 1,222.30 $ 981,685.85 64 23 35.94% 37 57.81% 4 6.25% 9-2000 $ 749,773.00 $ 62,36143 $ 1,222.30 $ 2,330.62 $ 811,026.11 45 19 42.22% 21 46.67% 6 1111% 000-01 $ 1,205,592.00 $ 94,288.47 $ 2,330.62 $ 6,182.41 $ 1296028.68 74 27 36.49% 35 47.30% 12 16.22% 001-02 $ 1,023,335.00 $ 117,946.26 $ 6,182.41 $ 1,726.79 $ 1,145,736.88 70 26 3714% 34 48.57% 10 14.29% 002-03 $ 1,195,168.00 $ 263,472.59 $ 1,726.79 $ 584.91 $ 1469782.47 84 40 47.62% 36 42.86% 8 9.52% 003-04 $ 955,048.00 $ 429,002.84 $ 584.91 $ 9,055.09 $ 1,37L680.66 66 32 48.48% 22 33.33% 12 18.18% 004-05 $ 916,659.00 $ 780,843.50 $ 9,055.09 $ 667.95 $ 170688964 64 22 40.74% 18 33.3390 14 25.93°k 005-06 $ 930,319.00 $ 776,332.65 $ 667.95 $ 1,573.97 $ 1,705 745.63 46 22 47.83% 17 36.96% 7 15.22% 006-07 $ 1,209,521.00 $ 571,296.01 $ 1,573.97 $ 3,254.83 $ 1,779,136.16 45 13 28.89% 17 3778% 16 33.33% 007-08 $ 1,238,998.00 $ 388,611.21 $ 3,254.83 $ 763.39 $ 1630100.65 48 21 43.75% 21 43.75% 6 12.50% 008-09 $ 1,379,672.00 $ 137,282.47 $ 763.39 $ 840.61 $ 11,616,877,25 60 34 56.67% 26 43.33% 0 0.00% 009-10 $ 350,000.00 $ 512,787.89 $840.61 $ 4,533.52 $ 869 094.98 45 16 35.56% 16 35.56% 13 28.89% 010-11 $ - $ 1,140,960.90 $ 4,533.52 $ 2,642.72 $ 1142851.70 70 38 54.29% 29 4143% 3 4.29% 011-12 $ 350,000.00 $ 200,065.07 $ 2,642.72 $ 9,168.11 $ 643539.68 26 16 61.54% 7 26.92% 3 11.54% 012-13 $ 55,619.00 $ 227,996.34 $ 9,168.11 $ 4,46747 $ 288,316.98 12 6 50.00% 5 41.67% 1 8.33% 013-14 $ 350,000.00 $ 154,122.17 $ 4,46747 $ 795.86 $ 607,793.78 21 13 61.90% 7 33.33% 1 4.76% 014-15 YTD Is 697,558.00 $ 202,255.91 $ 795.86 $ $ 900 609.77 20 6 30.00% 13 65.00% 1 5.00% 015-16 Is 695,135.00 $ 15,600.00 OTAL $ 16,776,484.00 $ 6,246,251.18 $ 56 991.16 $ 66 991.15 $ 23 022 736.18 1165 485 41.99% 615 44.59% 155 13.42% Total SHIP&HHR loans 1637 19TTACHMENT W F•\Community Development\SHIP\Budget\SHIP and other Summary 10/2/2015 Form SHIP AR/2009 67-37 008(3)(1),F.A.C. Effective Date:11/2009 Title: SHIP Annual Report Report Status: Unsubmitted Indian River County FY 2013/2014 Form 1 SHIP Distribution Summary Homeownership - ':Z .�; w.r� 1R.'�,' v r,,.•. ,:la .irtt.f.y,i,,:`..r,.a. �`^ 'f'�: '.'Ts q�;,`„ .�`q' _'1i. ' '• r���r:;�x '�M ='��`�..;.,.'-��c:�t;,:..�;: .,�;Ex�ended��;>•,,,. ;�._;,., EncumteredN; Unericumtiered=` ..,-.,r,;ojd�`re�'?_'.�-•yY:'t"..„"- �±=s'.�S>at�r,.a.fe:�.s '%'._.'<�:'::[:; 'APm<�ou;-en`-Mt,�=F• .U_7�n.•.:,i�t.s.a^:;'3, �A_•m-��-o��.ur.it, -s^3,,_. Un, v'sx.. #;�.r:A,...mr o�a ^ ;Uh:C „ x 1 Purchase Assistance with $71,355.43 3 Rehab 2 Purchase Assistance $20,000.00 1 without Rehab 3 Rehabilitation $253,226.74 7 j i 6 Emergency Repair $26,392.40 5 2 Purchase Assistance with $110,907.00 5 Impact Fee Loan Homeownership Totals: $481,881.57 21 Rentals r`.t+r• -•- :'37:st; - - - =ci%' __ :-1it%�-'"-- :l..�- '���=- - - `F S:'^'"`•.'"•""',� =3-.^:cY. ""'3 3b R", -b �• ri .•F��"!�;1 -"1l-'N x�l yr+--� �';i' :.•..`�j_:'i��s:,;<��,�_<•�.•�;.,-,P3 �...a�•�i �''°':.-+'•�`, :t_ _'°?'�'4r�,i,A-`�.s, ,'Yu,-s:ti�t �_r- •--: .5+., ;Code; �„°��,�'._,��-,;<yStrate '�==a ���-�='�Amount � :Units �=��°Amount..:�,•,'r�U,nitsr:°.: i:t�:•Amount�-,��;:��;Unit`s� Rental Totals: I ! Subtotals: $481,881.57 21 Additional Use of Funds la— Administrative Unenctiii [iered: $10,500.00 Homeownership Counseling Admin From Program Income $15,412.21 Admin From Disaster Funds .,.•.^'<."x. -'-'fs"iu"y"'+' .F'•' '-"`v. r.' .yr � � :{ '?'=�'` 1,51 --'�='. .:�.•F,+, ^.-`• y-:--- $507 T C " �`�' t`�;3az��•'zi.,��,•.Sar.--="�g�i'`-'..,"�• ?'�'.:y,!- xr ,.zfr.. _ .g,.�S.•r;, c .:,D.ai4;r.�v...�'0�'�_.'...-.s_. s p. �'.DO• Total Revenue (Actual and/or Anticipated) for Local SHIP Trust Fund State Annual Distribution $350,000.00 Program Income (Interest) $764.18 Program Income (Payments) $153,357.99 Recaptured Funds Disaster Funds Other Funds Cf 2 Page 1 ' 32 Form SHIP AR/2009 67-37.008(3)(f),F.A.0 Effective Date:11/2009 Carryover funds from previous year $4,467.47 .Carry Forward to Next Year: $795.86 Total: $508,589.64 NOTE:This carry forward amount will only be accurate when all revenue amounts and all expended, encumbered and unencumbered amounts have been i added to Form 1 Form 2 I i I i i I i I Page 2 33 Form SHIP AR/2009 67-37 008(3)(0,F.A.0 Effective Date 11/2009 Rental Unit Information -'3,Bed- Descriptions V No rental strategies are in use • Recap of Funding Sources for Units Produced ("Leveraging") -d :�-.�'.S6dfqe'zbf,F,Uhds Pr dubi&7y�-, Amddhtjd!�WiidiEi�i�i e to.'�a thrqu nei�OML --L!k 11A SHIP Funds Expended $481,881.57 41.16% Public Moneys Expended .00% Private Funds Expended $688,990.00 58.84% Owner Contribution .00% Total Value of All Units $1,170,871.57 100.00% SHIP Program Compliance Summary - Home Ownership/Construction/Rehab t6 ,K- AY41EWftitii r I q n :�.F.Undsit.-'Mer Mirm.gt d IhomumX- j: Homeownership $481,881.57 $350,000.00 13768% 65% Construction/Rehabilitation $481,881.57 $350,000.00 13768% 75% Program Compliance - Income Set-Asides uh-ds--- 'S _qlhcbmeKC6t`6gdry ta 1pip. TotAl, xSJ pe S Vbi -E En6-qmbdr6dA,,.,Wnendurn ere r-SH0,Fund-s- ��A , llabl!6?i: r�q,"w'm g, n e, XK A n A-P-12--W M-M-10, 0, Extremely Low $161,021.40 $161,021.40 31.66% Very Low $183,248.85 $183,248.85 36.03% Low $119,079.18 $119,079.18 23.41% Moderate $18,532.14 $18,532.14 3.64% Totals: $481,881.57 $.00 $.00 $481,881.57 94.75% Project Funding for Expended Funds Only Jnqome�,-q egor . M, g"'�"�;q I Tolo., -U I S, &oans.r&Dfti,� X Extremely Low $161,021.40 6 $161,021.40 6 Very Low $183,248.85 7 $183,248.85 7 Low $119,079.18 7 $119,079.18 7 Moderate $18,532.14 1 $18,532.14 1 Totals: $481,881.57. 21 $.00 0 $481,881.57 21 Form 3 Page 3 34 Form SHIP AR/2009 67-37 008(3)(0,F.A.0 Effective Date:11/2009 Number of Households/Units Produced _fin E10LATotal: s . Purchase Assistance Indian River County Purchase Assistance Indian River County 1 1 1 3 with Rehab Emergency Repair Indian River County 1 1 1 3 Emergency Repair Sebastian 1 1 2 Purchase Assistance Fellsmere 1 2 3 with Impact Fee Loan Purchase Assistance Indian River County 2 2 with Impact Fee Loan Rehabilitation Indian River County 1 4 3 1 7 Totals: 6 7 7 1 21 Characteristics/Age (Head of Household) 4 324 Purchase Assistance Indian River County 1 Purchase Assistance Indian River County 1 2 31 with Rehab Emergency Repair Indian River County 1 1 1 3 Emergency Repair Sebastian 2 2 Purchase Assistance Fellsmere 1 2 3 with Impact Fee Loan Purchase Assistance Indian River County 2 2 with Impact Fee Loan Rehabilitation Indian River County 1 4 1 3 7 Totals: 4 13 4 21 Family Size rated,, W NT Purchase Assistance Indian River County 1 Purchase Assistance Indian River County 1 2 3 with Rehab Emergency Repair Indian River County 1 2 3 Emergency Repair Sebastian 1 1 2 If Purchase Assistance Fellsmere 3 3 with Impact Fee Loan Page 4 35 Form SHIP AR/2009 67-37.008(3)0,FAC Effective Date. 11/2009 Purchase Assistance Indian River County 2 2 with Impact Fee Loan Rehabilitation Indian River County 6 1 7 Totals: 9 12 21 Race (Head of Household) 2=`�4���, "1,r:.�'�.,R�r �ListtUninco;mmorated� -•� °�� �:�`�..�fir,»w� _ _ :� _ �,g.,�.- _ : '3.� '».'' --`s�'a.R�z;� - -,.�r-rr:t �<r:,, :J.- :.a ..p c;.�jt :•- ,«;i+' - :'c.Y: i.ya ,: ~i s: _ -_>i!^� =r-, - %S'•..�. «•:,,•w;`-:cam":';' _ - i x•}7'• ��,_:. .'.{�::^t" ,t.'.. - -_- �'?-~-• �' 'i .•�'-',:v' " -.:tom t and:Eacfi.sf A =Hiss` k .Amer-•�'.s,r:e a- ,.i.�r:..: z�A�.� "--s yci, .,:c�.,,- •.G..,. ->�y: .:vTt:":?,' .c.,Ky��33'0' :.:C:r,•~ - .�',n� r LD.escriptoii=, ' ` ,:_Munici ali}}���' : 'yWhite Black °anic ;Asian':InclianY Ofh'e� fTotal? Purchase Assistance Indian River County 1 1 Purchase Assistance Indian River County 2 1 3 with Rehab Emergency Repair Indian River County 2 1 3 Emergency Repair Sebastian 2 2 Purchase Assistance Fellsmere 3 3 with Impact Fee Loan Purchase Assistance Indian River County 1 1 2 with Impact Fee Loan - Rehabilitation Indian River County 1 3 4 1 1 1 1 7 Totals: 9 7 5 21 Special Needs (Any Member of Household) g.F,,,arr.=,-5a-4 rn;,i-�.z - �.r.= --�T.-r -�._.. - .r.-y- _ -;':-- -•--= s:• -? :=n"' - wr.- to � ,•�-{?� ..� •' �+ �...:::e+:f:'�":it„�as,.c p.,�,..«.��,�..,�%• .Y f. :�i.r..'--�f�''�- ���i s:-Vii'i 'n��..y. .ti,�: .�=i'�, .•i 'd Z2''-'� at,✓k-.;;.,i ;�`�,j�"'.ice,"�•5,.:{£�i-TSj;1s�::_�i':d '��.�+: _ t'c�G4; d ':--- >Y Y•. _f<�,_ �,t `�f .Ltsf Un�ncorporated�e' •rh=.:� ;:�.x-S:`t �7='"T' "s:s`s�� �1 y,�'�Jh;,i���”-3' •.'sµ�l i�•�i� 1t.:'�f D'evel t�i=}3�.w'Z'� s§r,� e .:_e. s� ,'-'^-t'�o.s,t" �=.;'..• �-`�:i'.R`.�"t: f' .y;'•i�y p�r'x � k.'-.•?ts ' �.:. --s; -�•,;:,r:�.r.;-�,;;��;,�;1. 4�,� ndsE,acl +�;�=„-���Iz�Farm-n; ;,"�.Dis.� ;Home-�;•�'- � ,Specialc� Specialx� ��� ^'c • - -� •`�- +k, 3.�'F$�±�:l..j_�..rt. �i...,- � .. .�-- .,. #a„����y.��.s Desc�ipHonMunicipality.:'- �,'_Wo�iker,� sabled`„ less'=r- Elderl t3•`NeedsNeeds :Total �. _ _. u. .C � x-� Y. , :. Purchase Assistance Indian River County 0 Purchase Assistance Indian River County 1 1 with Rehab Emergency Repair Indian River County 1 1 Emergency Repair Sebastian 2 2 Purchase Assistance Fellsmere 4 1 1 6 with Impact Fee Loan Purchase Assistance Indian River County 1 1 2 with Impact Fee Loan Rehabilitation Indian River County 1 3 7 10 Totals: 5 1 4 12 22 Special Target Groups for Funds Expended (i.e. teachers, nurses, law enforcement, fire fighters, etc.) Set Aside �) S'�cial,Tar�et Total �f. �-v'r :ter;:;v;�E:•t:'-, r, 7„'.t`.a- .r.v'2:?:•.i..s;,.. .'3§,R,.. _ ^-K•^' =De`scri tiori'- - " _° Grou `.,x�.r• ,;.;Ez eridedFundsr°Ez 'endedfUnits” Form 4 Page 5 16 Form SHIP AR/2009 67-37 008(3)0,FAC Effective Date: 11/2009 Status of Incentive Strategies Incentive Strategy: -Adopted regulations providing up to a 20% density bonus for affordable housing development projects(housing element policy 2.5, Land Development Regulations Section 911.14(4)(a)). -Adopted regulations allowing for small lot subdivisions with reduced setbacks, lot size, and lot width requirements(Land Development Regulations, Chapter 911 and section 971 41 (9)). -Adopted regulations allowing for accessory single-family dwelling units in all agricultural and residential zoning districts (Land Development Regulations, Chapter 911 and Section 971.41 (10)). -Adopted regulations allowing multi-family dwelling units in conjunction with commercial development, such as apartments over commercial buildings (Land Development Regulations Section 911 10 and Section 971.41 (6)). -Adopted policies for expedited permit processing (Housing Element policies 1.5 and 1.6). -Adopted a policy for review of proposed local policies or regulations which may increase the cost of housing (Housing Element policy 1 7). -Adopted a policy for inventory of all surplus county owned land (Housing Element policy 2.4). -Adopted regulations allowing zero lot line subdivisions (Land Development Regulations Section 915.15). -Established Local Housing Assistance Program, allowing the county to utilize State Housing Initiatives Partnership (SHIP)program funds for the provision of affordable housing (Local Housing Assistance Program, Local Housing Assistance Plan, Housing Element policies 2.7, 3.5, 4.4, 4.6,4.7, 4.9, and 9.1) Adopting Ordinance or Resolution Number or identify local policy: Identified as part of the incentive strategies above. Implementation Schedule (Date): All incentives were implemented as scheduled. Has the plan or strategy been implemented? If no, describe the steps that will be taken to implement the plan: Yes. Status of Strategy- (is the strategy functioning as intended, i.e. are the time frames being met, etc.): All strategies are working as intended Support Services I I i Page 37 -The county, in conjunction with financial institutions;conducts a homebuyers' educational workshop program for all applicants who request purchase assistance (see attachments regarding homebuyers' education program) -Consumer Credit Counseling provides assistance to'applicants through lenders and through the homebuyers' educational workshops -The Indian River County Council on Aging provides various services to elderly and handicapped individuals including housing assistance -The Housing Authority and Economic Opportunity Council provide housing assistance to qualified households -County staff provide one on one assistance to applicants for completing SHIP applications, resolving credit problems, referring applicants to appropriate financial institutions for acquiring first mortgages, and providing other assistance as needed -County SHIP staff, in conjunction with local financial institutions, non-profit organizations, HUD staff, and others, conducts information workshops in the Gifford area, Wabasso area, and Oslo area of the county which have a high percentage of minorities and low income households. I Other Accomplishments -By the end of September 2015,the Indian River County LHAProgram had approved 21 loans with FY 2013/14 funding. In administering the program, LHAProgram staff held several public meetings, placed newspaper advertisements, and announcements. Because of these efforts, the LHAProgram is well known to the public, and there are many more eligible applicants than the county can assist with available SHIP funds. Availability for Public Inspection and Comments Annual report provided to the public through Affordable Housing Advisory Committee, Affordable Housing Partnership Group, county planning division, municipalities within the county, and the county website. Homeownership Default & Foreclosure i Mortgage Foreclosures I A. Very low income households in foreclosure: 0 B. Low income households in foreclosure: 1 C. Moderate households in foreclosure: 0 Foreclosed Loans Life-to-date: 41 SHIP Program Foreclosure Percentage Rate Life to Date: 2.55 Mortgage Defaults A. Very low income households in default: 0 B. Low income households in default: 0 C. Moderate households in default: 0 i Defaulted Loans Life-to-date: 9 SHIP Program Default Percentage Rate Life to Date: 1.00 Welfare to Work Programs N/A Strategies and Production Costs Stre`eMr,;�'a_ategy , ' ra A Purchase Assistance with Rehab $23,785.14 p�� —7 10/5/2015 1:47.24 PM 38 Form SHIP AR/2009 67-37.008(3)(0,F.A.C. Effective Date:11/2009 Strate"': .,A,=. a9 'VAveraf7e CostcN:_ , Purchase Assistance with Rehab $23,785.14 Purchase Assistance without Rehab $20,000.00 Rehabilitation $36,175.25 Emergency Repair $5,278.48 Purchase Assistance with Impact Fee Loan $22,181.40 Expended Funds Total Unit Count: 21 Total Expended Amount: $481,882.00 -'.�;:m' �::t"S.l�i}"d "-`¢ �"''`a?�-; - :+:�ca.�r.:+;:�"_,57'Y:V,:'.5:4'p: r�,-,.::;:':;:,-_ -:� ..; - _ .-...':7`s+F-"•'`:8-- ;.%,-r_ _ _:rr..- Stretegy,� ,�. + ' ss'_ �»•,,, �;�Cf �=�;::;y:-:z.Zi ^..�tEx ended Ytlnitz=`.�r. �v::e .•-.-. C` ..�- � k}a+i„E°: ':�: ''..,-' �,.."�C. it,.-•.�7':�.a� •4•_.� ..r_c:z.,�Pa<>ts�~,;',.. p„k., t.;.�;tt: 't. � ..-3 i�'w;..��.�E�.C;.'3�Y�4.ia:''e'stL•t.�i4 ___.W'`.`1 .��.,.:�i�. .- �.1... _:s._�:'-u.-n.3r.. .i'�.�r.- i.��kr:.a2,r'.-d .''<<'_% ,°-.i_"�-?it.'=.y_,;.<' __ -t�-:'.z.�=::c':�z..' ,�:�-x�ct+i:<.,-�.r._:.?• Purchase Judon, Tiara 740 3rd Street SW Vero Beach 32962 $20,000.00 Assistance without Rehab Purchase Diaz, Eladio& 8416 101 st Court Vero Beach 32967 $22,758.68 Assistance with Cabrera, Rehab Leybys Purchase Jenkins, 3620 3rd Place Vero Beach 32962 $18,532.14 ❑ Assistance with Carisa Rehab Purchase Knapp, Lynn 1130 3rd Avenue Vero Beach 32960 $30,064.61 El Assistance with Rehab Emergency Repair Langford 1635 17th Court SW Vero Beach 32962 $5,104.50 El Owens, Kelly Emergency Repair Marshall, Kelly 1125 9th Court SW Vero Beach 32962 $6,871.15 & Cadie Mae Emergency Repair Raffa, Teresa 1005 Persian Lane Sebastian 32958 $3,609,60 E] Jackson Emergency Repair Stanley, Lisa 760 Albatross Sebastian 32958 $3,434.25 Terrace Emergency Repair Zych, Jeramy 6265 7th Lane Vero Beach 32968 $7,372.90 Purchase Barreiro, Maria 2276 Waterside Lane Vero Beach 32962 $22,100.00 0 Assistance with SW Impact Fee Loan Purchase Indian 10044 Grace Avenue Fellsmere 32948 $20,569.00 ❑ { Assistance with Ramirez, Impact Fee Loan Diego& Elva , Purchase Paulidor, 2318 Waterside Lane Vero Beach 32962 $22,100.00 Assistance with Lumene SW Impact Fee Loan Purchase Pena, Maria 10046 Grace Avenue Fellsmere 32948 $25,569.00 Assistance with Impact Fee Loan Purchase Sanchez, Juan 10053 Grace Avenue Fellsmere 32948 $20,569.00 Assistance with &Carmen i Impact Fee Loan Rehabilitation Brown, 4225 45th Lane Vero Beach 32967 $12,980.24 Cyneatha Rehabilitation Carter, Elaine 2143 1 st Court SE Vero Beach 32962 $47,891.00 Page 19 39 Rehabilitation McCoy, Emma 4204 36th Court Vero Beach 32967 $8,000.00 Rehabilitation Moore, Aquila 4670 41st Avenue Vero Beach 32967 $49,989.50 Rehabilitation Pitts, Tammy 556 21st Avenue Vero Beach 32962 $39,530.50 E Lynn Administrative Expenditures $25,912.21-Administrative expenses for Indian River County Sub Recipients and Consultants N. ti:rye 0s= ?N�a>•m��e'�,:t� Us:.•;rm•_;-"`_;:�;.ti:_1•.^.a�t:�_y'_+.s::.;5_•ti".^�;::'aBv�uc-s�:lnr�,e'i-s:it.�0�.s"s5,:''T-c'>':�e,7-,:-fi,�;;,,tS�,tra�ac.at-ra SFs•: .a�-CKo-�-vse-s.-;i_,r::�ae:.:d':�v:a: �r:, ,.•'!-�;-R�' e-r'.s:`=.won.-:r=s:Yi,6�ii>r5;t. amoun ^ .- Program Income Program:.lncome'Funds = N ....•,j�. A t :: 3.`::t. - rS'i�.cs eS:._:��'*.-.;i-i.s. ...a-..e",s,.•�1: ..4=:•iff la'.'.':.';:i....:r'.e: �k Loan Repayment: $153,357.99 Refinance: Foreclosure: Sale of Property: Interest Earned: $764.18 Other(): ' Total: $154,122.17 Explanation of Recaptured funds Yti_�._•:S _ Pyr;:Gc n_ Y=7Ei^r :.x':: ,- ,•' ' �.. _F�^. �"ils.ny....^aY�r'--� -�'c,;s. r -•s-__'-�•, - D.es'c"�iption� =�, :��y,:ti ''"s{a::;',Y2•.z>_._.tom:>�.` -._I•.f��..1..,_ $.azr2�;3i�_.u' �-��a.'.-'_. ti��. 3' Total: $.00 Rental Developments F-•�'Y:r �rfiG' � '�'v W...�it:•'•�$•-• `C.tfiy_ `.t +„ .} g=�•ui vti+ .��.zf.._--. .Y_.. ,...5, +�; ' � � '`tom' +`._ .�:� +n'is ,Fs�:i"'> `' ;1. g,,-'•,:- '--"4.`'�__ ...�.,�r+.. Develo merit Name,�:- .Owrie�• ��• Addres'sf�:•.._�: �-�- -� =�Ci} � �� �--��-Zi`gCoife� � >' �-� P�io' •`= - -c'""=��,yrla :..ter,-' `�`i� '��, �..a'a.�:.�; ,nr ,',�''- `7,,•"''.�% Y.5-�,,tip PJ• s.1�`:.t ^ .,.x''ht7.� 'r;;:. '" 4-"f.' �.r' - ,�`•` _+;F� "i �3'':.y l��•+',i��`. y,.:'- s,''_c' -�: "+'t r'e�= ' w,i'�.',.F'�".a :t E is +5,'o-,: `S :4'�%. s�g�•rss4' �;±F". ,. ;-*'*> r•.,: .J .e+� '?}.,.« �,s. _s'J -,, Indian River County 2013 Closeout Single Family Area Purchase Price The average area purchase price of single family units: 258,607.00 Or Not Applicable d 10/5/2015 1:47:24 PM 41 Form SHIP AR/2009 67-37 008(3)(0,F.A.0 Effective Date: 11/2009 Special Needs Breakdown SHIP Expended and Encumbered for Special Needs Applicants 15: E ncum ore ,OU di'l Code sA 0,"re 1 Purchase Assistance with Rehab $30,064.61 1 2 Purchase Assistance without Rehab $.00 0 4 3 Rehabilitation $142,716.00 3 6 Emergency Repair $3,434.25 1 2 Pu Purchase Assistance with Impact Fee $25,569.00 1 Lo Loan Special Needs Category Breakdown by Strategy 4M, ncum W" Y, e N4bd&fC&Wg'O (1)Purchase Assistance Developmental Disabilities $30,064.61 1 with Rehab (3)Rehabilitation Receiving Social Security $47,891.00 1 Disability Insurance (3)Rehabilitation Receiving Social Security $44,835.50 1 Disability Insurance (3)Rehabilitation Receiving Social Security $49,989.50 1 Disability Insurance (6) Emergency Repair Receiving Social Security $3,434.25 1 Disability Insurance (2) Purchase Assistance Receiving Supplemental $25,569.00 with Impact Fee Loan Security Income Page 41 i Annual Report Certification for State Housing Initiatives Partnership(SHIP)Program i i On Behalf of Indian River County (Local Government), I hereby certify that the annual reporting information submitted electronically to Florida Housing Finance Corporation for fiscal year 2013-14 is true and accurate. I Name of Staff Member responsible for submitting annual report: Sasan Rohani Witness Signature Date Chief Elected Official or Designee Signature Date Wesley S.Davis.BCC Chairman Witness Printed Name Chief Elected Official or Designee Printed Name Date Witness Signature Date Witness Printed Name OR ATTEST(Seal) Signature Date 420.9075 (10)Each county or eligible municipality shall submit to the corporation by September 15 of each year a report of its affordable housing programs and accomplishments through June 30 immediately preceding submittal of the report.The report shall be certified as accurate and complete by the local government's chief elected official or his or her designee. APPROVED AS TO FORM Alm S F October 2012 QY WILLWi K.DEBRAAL DgPUTY COUPTrY ATTORPIFY FACommunity DevelopmenASHMAnnual Reports\2015 2nd AR for FY 13-14\2015 Cerification-SHIP FY 13-14.docx ATTACHMENT 3 42 Certification for Regulatory Reform Implementation State Housing Initiatives Partnership (SHIP) Program On Behalf of Indian River County (Local Government),I hereby certify that the following information is true and accurate as of the date of this submission for the following fiscal years: 2013-14: I 1. Permits as defined in s.163.3164 (15)and (16) for affordable housing projects are expedited to a greater degree than other projects; and I 2. There is an ongoing process for review of local policies, ordinances,regulations,and plan provisions that increase the cost of housing prior to their adoption i 3. The cumulative cost per newly constructed housing per housing unit, from these actions is estimated tobe$ 00 4. The cumulative cost per rehabilitated housing per housing unit, from these actions is estimated i to be$00 I Witness Signature Date Chief Elected Official or Designee Signature Date I i Wesley S. Davis, BCC Chairman Witness Printed Name Chief Elected Official or Designee Printed Date Witness Signature Date Witness Printed Name I Or ATTEST(Seal) Signature Date 163.3164(15)of the Florida Statutes:"Development order" means any order granting,denying,or granting with conditions an application for a development permit. 163.3164(16)of the Florida Statutes:"Development permit"includes any building permit,zoning permit,subdivision approval, rezoning,certification,special exception,variance,or any other official action of local government having the effect of permitting the development of land. October 2012 F:\Community Development\SHIP\Annual Reports\2015 2nd AR for FY 13-14\2015 Certification Regulatory Reform FY 13-14.docx APPROVED AS TO FOR AN S FI �TACHOT 4 fly 43 VC iLLIM r.aelaRAAL DEPUTY COUNTY A TOFMY CONSENT AGENDA INDIAN RIVER COUNTY, FLORIDA D MEMORANDUM TO: Joseph A. Baird; County Administrator i DEPARTMENT HEAD CONCURRENCE: Stan Boling, AICP• ommunity Development Director THROUGH: Phil Matson, AICP; MPO Staff Director 0,1- i FROM: Brian Freeman, AICP; Senior Transportation Planner DATE: October 2, 2015 I SUBJECT: Request for Extension of Agreement for Transit Advertising Services It is requested that the information herein presented be given formal consideration by the Board of County Commissioners at its regular meeting of October 13, 2015. I DESCRIPTION & CONDITIONS Indian River County is the Designated Recipient of state and federal transit funding for the Sebastian-Vero Beach urbanized area. Those funds are passed through to the Senior Resource Association (SRA), Indian River County's designated transit service provider, which operates the GoLine (fixed route) and the Community Coach (demand response) transit services. Throughout the United States,transit systems use advertising revenue as a potential additional source of funding. In 2012, the County issued a Request for Proposal (RFP) for management of an advertising program on transit vehicles. In response to its RFP, the County received one proposal; that response came from Eye Level Digital,a local advertising firm. Subsequently,County and SRA staff began negotiations with Eye Level Digital. On October 16, 2012, the Board approved a three-year agreement with Eye Level Digital for administration of the transit advertising program. That agreement contains a provision allowing for I an optional three-year extension, at the County's discretion. To finalize that extension, the Board i must approve the attached agreement (Attachment 1). ANALYSIS The attached contract is based on the original agreement for transit advertising services. Under the FACommunity Development\Users\MPO\Meetings\BCC\2015\Transit Advertising.docx 1 44 1i terms of the contract, Eye Level Digital has the right to sell and place advertising on GoLine and Community Coach buses. In return, the County will receive monthly payments from Eye Level Digital. Under the terms of the proposed extension, those payments will be equal to 33 percent of gross advertising revenues or $1,000, whichever is greater. County and SRA staff are both pleased with the performance of the contractor. Over the past three years,the amount of derived revenue has steadily increased and has exceeded expectations. In fact, the County received over$60,000 in advertising revenue during the past year.Under the terms of the amended agreement, it is expected that the amount of revenue received by the County will increase. According to FTA regulations,revenue derived from advertising on FTA-funded buses must be used for public transportation purposes, such as to offset system operating costs. As such, the County's share of the advertising revenue is used to help match federal and state operating grants. Other sections of the attached contract identify the role of the County, SRA, and Eye Level Digital throughout the performance of the contract. With respect to the County and SRA, major responsibilities include furnishing the contractor with access to GoLine and Community Coach buses; reviewing the content of all advertising; and notifying the contractor in advance of any route and schedule changes. The Contractor is responsible for the sales,installation,and maintenance of ads as well as providing monthly financial reports. Other contractor responsibilities include furnishing the county with a uniform schedule of minimum rates; utilizing wraps and materials consistent with SRA standards; repairing or replacing any damage caused by the advertising to the bus exterior; and furnishing the County with an annual audited statement of gross sales and payments. RECOMMENDATION Staff recommends that the Board of County Commissioners review the Renewed and Amended Agreement for Transit Advertising Services, make any necessary changes to the agreement, and authorize the Chairman of the Board of County Commissioners to sign the agreement. ATTACHMENTS 1. Renewed and Amended Agreement for Transit Advertising Services between Indian River 'I County and Eye Level Digital I Indian River Co, App ,, Date APPROVED AGENDA ITEM: Admin. l07 �" 2 �} Legal FOR: � t0�1!)X � J, o(�C)�5 Budget 10 (.�.lJ� Dept. BY• — Risk Mer. — F•\Community Development\Users\MPO\Meetings\BCC\2015\Transit Advert ising.docr 2 45 �� RENEWED AND AMENDED AGREEMENT FOR TRANSIT ADVERTISING SERVICES by and between w INDIAN RIVER COUNTY 1 i and AMERICA NO LINE LLC dba EYE LEVEL DIGITAL THIS RENEWED AND AMENDED AGREEMENT FOR TRANSIT ADVERTISING SERVICES ("Amended Agreement") entered into this day of October. 2015. by and � between the Indian River County,hereinafter referred to as the "COUNTY;" and America No 1_111e. LLC dba Eye Level Digital, hereinafter referred to as the "CONTRACTOR " WITNESSETH THAT: WHEREAS, COUNTY has publicly submitted a Request for Proposal (RFP), #2012049, for services to manage the sale and placement of advertising on County public transit vehicles; and WHEREAS, CONTRACTOR and COUNTY entered into an Agreement for Transit Advertising Services dated October 16, 2012, and i WHEREAS, CONTRACTOR and COUNTY desire to enter into this Amended Agreement to perform such services for an additional three years subject to the terms of this Amended Agreement. NOW, THEREFORE, in accordance with the mutual terms, understandings, conditions. promises, covenants, and payment hereinafter set forth, and intending to be legally bound. the parties hereto agree as follows: Article 1. Purpose 1.1 The purpose of this Amended Agreement is for CONTRACTOR to administer and cam- out the day-to-day functions associated with interior and exterior advertising on COUNTY transit vehicles. During the course of this Amended Agreement, the buses that hare !nude TV monitors will be phased out and replaced with buses that have room for slide in placard type advertisements. This Amended Agreement shall cover the TV monitors as they are phased out and the new slide in placards. Article 2. Scope of Work I 2.1 On the terms and conditions set forth in this Agreement. COUNTY hereby en-age:. i CONTRACTOR to procure, sell, install, and maintain advertising on transit vehicles f'01- COUNTY 'urCOUNTY in accordance with and for the compensation specified in Exhibit A. Scope of' Work/Services, Exhibit B, Proposed Payment Schedule. and Exhibit C; Advertisin_ Standards, all of which are attached hereto and incorporated herein. 1 F•\Attorney\Bill\Senior Resource Association(SRA)\Transit Advertising Contract clean final 2015 docs 46 _ II Article 3. Additional Contractor Responsibilities 3.1 A PROJECT MANAGER shall be appointed by the CONTRACTOR to coordinate the program with COUNTY. The name, address, and contact information for the PRO.IEC' I MANAGER is: Paul Tripaldi, Eyelevel Digital Inc, P.O. Box 643896, Vero Beach; FL, 32964; Phone (772)473-8278; email info@EyeLevelDigital.com I 3.2 CONTRACTOR shall be responsible for keeping exterior advertisements in good condition from normal wear and tear. i 3.3 In all cases, CONTRACTOR shall notify the PROJECT MANAGER at least five (5) days � in advance whenever CONTRACTOR requires access to a transit vehicle for the installation and/or removal of advertising media. 3.4 COUNTY reserves the right to remove a vehicle from its normal, regularly scheduled service for any reason, including but not limited to age, useful life; safety concerns, or accidents. In the case that a vehicle with advertising is removed from service. the installation of replacement advertising on a different vehicle shall be at tine expense of CONTRACTOR with the COUNTY paying for the cost of the advertising materials (vinyl). I 3.5 CONTRACTOR shall furnish a monthly report of gross billings to COUNTY along with payment.. If payments were received by CONTRACTOR from a single client for other j advertising media (such as radio, television, billboards, internet, etc) as part ol'a campaign or sales package, then CONTRACTOR will clearly idento,only those revenues that it ere obtained for transit advertising 3.6 This Amended Agreement authorizes CONTRACTOR to procure advertising solely on the exterior of COUNTY vehicles,a*d digital media inside the vehicles until pleased otit, slide in placards on the interior of the bus and two locations on route maps (approvnuitely September 2016 when the new transit hub opens) and not on any bus facilities. on publications, within vehicles as panel displays, or in any other format, unless approved by PROJECT MANAGER. t Article 4. Additional County Responsibilities 4.1 A PROJECT MANAGER shall be appointed to coordinate the program \\ith CONTRACTOR. The PROJECT MANAGER may be an employee of COUNTY or its designated transit provider, the Senior Resource Association (SRA); and may be cliangecl at any time in writing by the COUNTY Such change shall be given in writing to Contractor within seven (7) days of Project Manager change. The name, address. anti contact information for the PROJECT MANAGER is: Karen Deis,-I, Senior Resource Association, 4385 43rd Avenue, Vero.Beach, FL, 32967; Phone (772)569-090,. Entail kdeigl@sramail.org. F•\Attorney\Bill\Senior Resource Association(SRA)\Transit Advertising Contract clean final 201;docs 47 4.2 Nothing shall preclude COUNTY from adding, modifying, or deletmg any transit route Additions, modifications, or deletions of transit routes will not impact COUN FY's responsibilities with respect to this contract. The COUNTY reserves the riudit to e\Clude placing advertising on any individual buses or routes for any reason i 4.3 COUNTY shall make a good faith effort to deploy specific vehicles on particular routes when requested. COUNTY reserves the right to replace vehicles on routes as it detmS necessary. Article 5. Special Terms and Conditions 5.1 Termination. This Agreement may be terminated for convenience by mutual agreemen t of' i both parties. This Agreement may also be terminated by COUNTY for cause, default. 01- negligence rnegligence on the part of CONTRACTOR. In the event of termination by COUNT 1' for cause, CONTRACTOR shall provide payment in accordance with Exhibits A and 13 attached to this agreement, which shall be the pro rata monthly minimum payment. plus the percentage of gross revenues, upon termination of this Agreement i 5.2 Subletting of Contract. This Agreement shall not be sublet except with the written consent of COUNTY. No such consent shall be construed as making-, COUNTY a parte to the subcontract or subjecting COUNTY to liability of any kind to any subcontractor No subcontract shall under any circumstances relieve CONTRACTOR of liability and i obligations under this Agreement. 5.3 Insurance. 1. CONTRACTOR shall not commence work on this Agreement until it has obtainrd all insurance required under this paragraph and such insurance has been approved by COUNTY's representative. i 2. CONTRACTOR shall maintain during the term of this Agreement the following insurance: i A. Business Automobile Liability Insurance covering all owned. non-o��nod and hired vehicles with minimum limits of liability of $1,000,000 per occurrence Combined Single Limit for bodily injury and property damage i B. Commercial General Liability Insurance for premises/operations. products/completed operations, contractual liability, and independent contractors with minimum limits of liability of$1,000;000 per occurrence Combined Single Limit for bodily injury and property damaoe. I C. Worker's Compensation Insurance in compliance with Chapter 440, 111c,nda Statutes, as presently written or hereinafter amended. Tlie pol►CN- must include Employers Liability with a limit of $100;000 for each accident, P\Attorney\Bill\Senior Resource Association(SRAffransit Advertising Contract clean final 2015 du-.x 48 $500,000 for disease (policy limit), and $100,000 for disease (employee limit). 3. All insurance policies shall be issued by companies authorized to do buslnes�, under the laws of the State of Florida. All such insurers must have an A.M Best niiiiw of no less than A -VII. 4. CONTRACTOR shall furnish certificates of insurance to COUNTY prior to the commencement of operations, which certificates shall clearly indicate that CONTRACTOR has obtained insurance in the type, amount, and classification a, required for strict compliance with this section and that no material change or cancellation of this insurance shall be effective without tliu-ty (10) dad s prior i written notice to COUNTY. 5. Compliance with the foregoing requirements shall not relieve CONTRACTOR of its liability and obligations under this section or under any other portion of' this Agreement. 5.4 Indemnity. In consideration of the sum of Fifteen and 00/100 Dollars ($15 00), the recelpt and sufficiency of which is acknowledged by CONTRACTOR to be included and paid lot- in the contract price, CONTRACTOR shall indemnify, defend, and hold harmless COUNTY and its agents and employees from and against all liabilities, claims. damages losses, and expenses, including attorney's fees, arising out of or resuitin��. I'ruln the performance of the work, provided that any such liability; claim, damage, loss; or expense a) is attributable to bodily injury, sickness, disease or death, or to injury to o1- destruction of tangible property (other than the work itself), including the loss of utie resulting therefrom; and b) is caused in whole or in part by any negligent act or omission of' CONTRACTOR, and subcontractor, anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable, regardless of'whether or not it is caused in whole or in part by COUNTY. In any and all claims against COUNTY or any of its agents or employees, bN1 any enlploN.ee of CONTRACTOR, any subcontractor, anyone directly or indirectly employed by any of' them or anyone for whose acts any of them may be liable, the indemnification obli�llatloll under the previous paragraph shall not be limited in any way as to the amount ol- type of damages,compensation or benefits payable by or for CONTRACTOR or any subco1Itr'1tCt(-r under Workers' Compensation Acts, disability benefit acts, or other employee benefit :jets � �i 5.5 Independent Contractor. It is specifically understood and acknowledged by the parties hereto that CONTRACTOR or employees or contractors of CONTRACTOR are in no way to be considered employees of COUNTY, but are independent contractors perfornung solely under the terms of the Agreement and not otherwise 5.6 Acceptance of Goods and Services. Any goods and/or service(s) rendered under tills Agreement may be tested/inspected for compliance with specifications. In the event that any aspect of the goods or services provided is found to be defective or doeti not cont61-111 4 F•\Attorney\Bill\Senior Resource Association(SRAffransit Advertising Contract clean final 2015 ducx 49 to the specifications,. COUNTY reserves the right to require corrective action as appropriate which may include, but is not limited to, ordering re-performance of "errice or the termination of the Agreement for default. 5.7 Public Records. All electronic files,, audio and/or video recordings, and all pertaining to any activity performed by the provider for or on behalf of COUNTY shall be the property of COUNTY and will be turned over to COUNTY upon request. In accordance with Florida "Public Records" law, Chapter 119, Florida Statutes; each file and all paperq pertaining to any activities performed for or on behalf of COUNTY are public record" available for inspection by any person even if the file or paper resides in CONTRACI OR's office or facility. CONTRACTOR shall maintain the tiles and papers for not less than three (3) complete calendar years after the project has been completed or terminated ur in accordance with federal requirements, whichever is longer. Prior to the closeout of the Agreement, CONTRACTOR shall appoint a records custodian to handle any reLorcl" request and provide the custodian's name and telephone number(s) to the user COI, \ I') department. 5.8 Right to Audit. COUNTY reserves the right to require CONTRACTOR to submit to an audit by any auditor of COUNTY's choosing CONTRACTOR shall pro\ ide access to all of its records, which relate directly or indirectly to this Agreement at its place oi'busine"s during regular business hours. CONTRACTOR shall retain all records pertaining to this Agreement and upon request make them available to COUNTY for three (3) years following expiration of the Agreement.,CONTRACTOR agrees to provide such assistance as may be necessary to facilitate the review or audit by COUNTY to ensure compliance with applicable accounting and financial standards. 5.9 Codes and Regulations. All work completed under this Agreement shall conform to all applicable federal, state, and local statues. codes. re0u1ations. and ordinance' 5.10 Venue. The laws of the State of Florida shall govern this agreement. Venue for anv lawsuit brought by either party against the other party or otherwise arising out of this agreement shall be in Indian River County, Florida, or, in the event of federal jurisdiction. in the United States District Court for the Southern District of Florida. 5.11 Public Entity Crimes. A person or affiliate who has been placed on the com-icted vendor list following a conviction of a public entity crime may not be awarded or perturni \.\ork as a contractor, supplier, subcontractor under a contract with any public entity in excess of the threshold amount provided in Florida Statutes, section 287 07 for Category Two For a period of thirty-six (36) months from the date of being placed on the coni-icted \enclor list .Article 6. Duration of Agreement 6.1. This Amended Agreement shall remain in full force and effect for a period of three (3) years after its date of execution. Article 7. Entire Agreement F•\Attorney\BiI Menior Resource Association(SRA)\Transit Ads enisine Contract clean final 2201;LiOCN 50 9.4. If any term or provision of this Agreement or the application thereof to any person or I circumstance shall,to any extent,be held invalid or unenforceable for the remainder of this Agreement, then the application of such term or provision to persons or circumstances other than those as to which it is held invalid or unenforceable shall not be affected. and every other term and provision of this Agreement shall be deemed valid and enforceable to the extent permitted by law. IN WITNESS OF THE FOREGOING,the parties have read this Agreement and attachments to it and have affixed their signatures,effective on the date first appearing above INDIAN RIVER COUNTY ATTEST: BOARD OF COUNTY COMMISSIONERS BY: BY: Wesley S. Davis, Chairman ATTEST: AMERICA NO LINE LLC dba: EYE LEVEL DIGITAL, INC BY: �.c I r:P 4�' BY. NAME: aul Tripaldi I ITS: (title) I I Approved as to Form and i Legal Sufficiency J William K.DeBraal Deputy County Attorney r r 7 F•1Altomey�ni111Senior Resource Association(SttA)1Transit Advertising Contract draft 2015.docx 'a't Scanned by CamScanner 52 Exhibit A STATEMENT OF WORK & SCOPE OF SERVICES PURPOSE Indian River County (COUNTY) is soliciting proposals from experienced advertising and media contractors for exclusive rights to place advertising on the exterior and interior of GoLine and Community Coach public transportation vehicles. In return, the successful firm (CONTRACTOR) will submit monthly payments to Indian River County. The administration of the program will be the responsibility of COUNTY's transit provider, the Senior Resource Association (SRA), which will appoint a PROJECT MANAGER to coordinate the program with CONTRACTOR. OVERVIEW Indian River County's public transportation system is comprised of a fixed route system (GoLine) and a paratransit service (Community Coach). Both GoLine and Community Coach are operated by a contracted transit service provider, the Senior Resource Association. Currently, the GoLine consists of 16 fixed routes. Fixed route service is provided throughout Indian River County as well as parts of St. Lucie County. The current routes and operating schedules of the GoLine are attached to this document. Community Coach is a paratransit service providing door-to-door transportation for medical, shopping, and social activities. During weekdays, 10-11 Community Coach vans are in operation throughout Indian River County. The combined GoLine/Community Coach fleet, including spares, consists of 47 vehicles. Most of these vehicles were purchased through grants to COUNTY by the Federal Transit Administration (FTA). 6 LENGTH OF CONTRACT The Amended Agreement will be for a period of three (3) years. PROJECT REQUIREMENTS As noted above, the project involves providing advertising services for the Indian River County transit system. Although this is not a contract to procure services using FTA funds, COUNTY, as an FTA recipient, is required to follow FTA regulations regarding all procurement and contracting. Consequently, certain federal requirements (such as equal employment opportunity provisions) will apply to the contract for this project. 8 F:\Attomey\Bill\Senior Resource Association(SRA)\Transit Advertising Contract clean 2015.docx 53 n SCOPE OF SERVICES 1 1. TRANSIT ADVERTISING SERVICES .I i 1.01 CONTRACTOR shall furnish all necessary sales, installation and maintenance personnel, and an account representative, authorized to act hereunder on behalf of CONTRACTOR. The responsibilities of CONTRACTOR shall include: Aggressive sales of advertising display space in and on GoLine and Community Coach buses and publications (including on-board video and slide in placard advertisements). Billing for and collection of sold advertising space including initial contracts and renewals of contracts. Preparation and submittal of related financial and operating reports. Placement and maintenance of advertising materials, including preparing of advertising materials for installation, scheduling of work and removing expired materials, to be performed at CONTRACTOR's sole expense. 1.02 All advertising materials, advertisements and manner of presentation shall be subject to prior approval by the PROJECT MANAGER. CONTRACTOR shall not place advertising which is libelous, slanderous, obscene, salacious, or unlawful. Advertising, advertisements, or a manner of presentation which negatively impacts the transit system is not permitted. Advertising for tobacco, liquor of any type, political messages, or any other inappropriate advertising is prohibited. 1.03 All permissible exterior formats are as shown in Attachment #1, Bus Diagrams. Permissible interior advertising shall be on digital monitors while available, switching to slide in placards and two advertising spaces on route maps. 1.03(a) It is understood that not all newer buses will include slide in placard advertising spaces. If any bus is not equipped with pre-installed slide in placard spaces, no inside advertising may be placed in that bus without prior COUNTY approval. The location of slide in placard advertising shall be in compliance with Attachment#2. 1.04 COUNTY's Advertising Standards attached as Exhibit C shall be incorporated into this Amended Agreement and shall be made a part hereof. CONTRACTOR shall solely be responsible for the implementation and enforcement of said advertising standards. CONTRACTOR shall not modify or amend the advertising standards without first obtaining the prior written consent of the PROJECT MANAGER. This may require an Amendment to the Amended Agreement prior to implementation. 1.05 At his/her sole discretion, the PROJECT MANAGER may disapprove at any time any items found to be in violation of the standards stated in Section 1.04 above. As soon as practicable, but in no instance more than seven (7) days after receipt of notice, CONTRACTOR, at its sole cost and expense, shall remove from COUNTY property any item which is not approved. Any items previously approved, which may subsequently be 9 F•\Attomey\Bill\Senior Resource Association(SRA)\Transit Advertising Contract clean 2015.docx 54 i considered objectionable by the SRA or COUNTY, shall likewise be removed after notice to ! CONTRACTOR by the PROJECT MANAGER. i If the disapproved material is not removed within the time prescribed, COUNTY may cause i said material to be removed and CONTRACTOR shall pay all costs and expenses incurred to have said material removed. COUNTY shall not be liable for any damages in connection therewith. Refusal by CONTRACTOR to remove said material shall be considered a default of this Contract. The Amended Agreement shall then be considered as terminated by the corrective action on the part of COUNTY including reimbursement of all costs and expenses to COUNTY. If, after prior PROJECT MANAGER approval, the ad content is subsequently deemed to be unacceptable, CONTRACTOR shall have the capability to recoup its costs for production and installation of the disapproved material. CONTRACTOR shall have the right to deduct these amounts from its monthly payment to COUNTY. 1.06 All dated messages or messages featuring a special event shall be removed within seven (7) days of the date shown on the advertisement or date of the event. 1.07 CONTRACTOR shall at all times comply with any policy, program, rule, ordinance or resolution adopted or enacted by COUNTY, and as may be amended from time to time, relating to COUNTY's policy on advertising/speech on the bus fleet. In the event that COUNTY shall determine that no Public Service Announcements may be made and/or that only commercial speech shall be permitted, CONTRACTOR shall adhere to and enforce ! COUNTY's policy and shall take all steps necessary to remove any non-conforming advertisements, statements, exhibits, etc. 1.08 CONTRACTOR shall not solicit or engage in any form of advertising on bus stop signs, bus shelters, benches, trash receptacles, or any other fixed bus stop amenities, unless authorized by the PROJECT MANAGER. 2. COMPENSATION TO COUNTY 2.01 On a monthly basis, CONTRACTOR shall pay as compensation to COUNTY, without set off, deduction, diminution, reduction, abatement or counterclaim, except as expressly provided herein, the following: 2.01.1 The specified minimum monthly payment as specified in Exhibit B; plus 2.01.2 The percent of CONTRACTOR's gross advertising revenues as defined below and as specified in Exhibit B attached. 2.02 The gross advertising revenues referred to above shall be the gross revenues derived by CONTRACTOR, or any subsidiary, affiliate, agent, assignee, contractor, licensee, transferee or lessee of CONTRACTOR from the display of advertising material on or in the buses, herein authorized. The gross revenues shall be calculated on the basis of total amounts contracted for by the advertisers for the display of advertising materials, whether paid directly to CONTRACTOR, to a subsidiary or affiliate of CONTRACTOR, or to a third party. Agency fees or any other fees, whether actually paid by CONTRACTOR or whether 10 F•\Attorney\Bill\Senior Resource Association(SRA)\Transit Advertising Contract clean 2015.docx 55 deducted from the amount of revenue received by CONTRACTOR shall not be deducted from gross advertising revenues. The gross revenues shall include any amount, the equivalent of which CONTRACTOR, a subsidiary or affiliate of CONTRACTOR, or a third party may have received from the advertiser in the form of materials, services, or other benefits, tangible or intangible. All agreements made by CONTRACTOR in connection with the display of advertising material on or in said buses shall provide that the U.S. Department of Transportation, the Comptroller General, COUNTY, or SRA shall have access to the books of account and records of all parties to such agreements for the purpose of ascertaining the correctness of gross advertising revenues. 2.03 CONTRACTOR agrees to use its best efforts to obtain the fair market value for the display of all advertising material. 2.04 CONTRACTOR agrees to include in all its contracts for the display of advertising material a standard provision requiring that should CONTRACTOR be held in default under this agreement, CONTRACTOR shall assign and transfer to the successor contractor all applicable contracts for advertising on GoLine/Community Coach items (i.e., buses- (internal and external)), and such contracts shall thereupon become the property of the successor contractor. 2.05 Compensation shall be sent to COUNTY monthly within fifteen (15) days after the end of the month except in the case of the last payment when compensation shall be paid within thirty (30) days after the termination, cancellation or expiration of this Amended Agreement 6eRtFast. Each payment shall be based on the gross receipts for the month immediately preceding the date of payment,which will include the percentage of gross advertising revenue plus the minimum payment as identified in 2.01. 2.06 Payments of compensation made by CONTRACTOR to COUNTY pursuant to the provisions of this Amended Agreement shall not be considered in any manner to be in the nature of a tax, but shall be in addition to all taxes of whatsoever kind or description which are now or which may thereafter be required to be paid by any ordinance or local law of Indian River County or any Municipality or City within COUNTY, or any law of the State of Florida or any law of the Federal Government of the United States. Payment of compensation shall be in addition to any permit fees required by law. 2.07 In the event CONTRACTOR fails to pay any of the monies required to be paid under this Amended Agreement within thirty (30) days after same shall become due, interest at the rate of 1.5% per month, or eighteen percent(18%) per annum, shall accrue against the delinquent payment(s) from due date until same are paid. Implementation of this provision shall not. !i preclude COUNTY from terminating this Amended Agreement for default for nonpayment, or from enforcing any other provisions contained herein. 2.08 In the event a bus with non-removable exterior advertising is out-of-service for a period �I of ten (10) continuous operating days or longer, CONTRACTOR will be notified in writing before the 12th day and the monthly fee shall be reduced proportional to the number of service days in which the bus was not operational. In the event a reduction is due in the last month of the contract, COUNTY will issue a refund. 3. REPORTING REQUIREMENTS 11 F:\Attomey\Bill\Senior Resource Association(SRA)\Transit Advertising Contract clean 2015.docx 56 3.01 CONTRACTOR shall submit to the PROJECT MANAGER for approval a proposed record and reporting system to substantiate billing, sales, contracts, renewals, commissions l and payments. 3.02 On or before the fifteenth (15) day following the end of each calendar month throughout the term of this Amended Agreement or any extension thereof, CONTRACTOR shall furnish to the PROJECT MANAGER a report of gross billings; contracts, renewals, display type; total space availability; total space sold; advertisement expiration date(s); and total space used for public service advertisement. 3.03 CONTRACTOR shall, within ninety (90) days of each anniversary date of this Amended Agreement, submit to the PROJECT MANAGER a report prepared and signed by an independent Certified Public Accountant, as to CONTRACTOR's operations under this Amended Agreement. Said report shall be prepared in conformance with the American Institute of Certified Public Accountants' requirements for special reports. The first such report shall contain twelve (12) full calendar months of operation and any fraction of the first month. The last such report shall include the last day of operation. 4. RATES 4.01 CONTRACTOR shall establish rates and charges of the rental of advertising space in/on buses.. All rates and charges shall be subject to review and approval by the PROJECT MANAGER. 4.02 COUNTY recognizes that the sale of advertising display space is frequently subject to negotiation. Therefore, CONTRACTOR may enter, with the PROJECT MANAGER's prior approval, into advertising contracts and renewals which deviate from the approved sales rate, provided that the deviation is within normal and customary practices of the advertising industry. 5. BUS ADVERTISING MEDIA 5.01 Exterior media shall be a 3M or equivalent approved vinyl, or other suitable material, as approved by the PROJECT MANAGER, that is either removable or changeable on fleet vehicles. Any change of vinyl product shall be approved by the PROJECT MANAGER. 5.02 Interior media shall be digital monitors, while available and slide in placards. 6. MAINTENANCE BY CONTRACTOR 6.01 CONTRACTOR shall not deface or damage any COUNTY property or deposit or scatter I� any rubbish, waste or litter caused by any of its representatives or employees during the performance of this Amended Agreement. 6.02 CONTRACTOR will maintain all advertising devices and keep them in good repair and free of graffiti at all times. 12 F:\Attorney\Bill\Senior Resource Association(SRA)\Transit Advertising Contract clean 2015.docx 57 6.03 CONTRACTOR shall reimburse COUNTY for the cost of repairs for any damage to the bus or any other property which is caused by CONTRACTOR, its employees, and agents during the installation or removal of any advertising media. The cost of the repairs shall include all material and labor. Labor cost shall be at the current rate plus fringe benefits. 6.04 All application and maintenance of advertising media shall be performed on COUNTY's premises, unless authorized by the PROJECT MANAGER. COUNTY shall make available to CONTRACTOR suitable space for the application and maintenance of advertising. 7. MANAGEMENT OF PRE-EXISTING ADVERTISING CONTENT CONTRACTS 7.01 Upon termination of this Amended Agreement, CONTRACTOR agrees to assign to its successor advertising contractor all active advertising content contracts on COUNTY's buses and such content contracts shall thereupon become property of the successor advertising contractor. I i i 13 F:Wttorney\Bill\Senior Resource Association(SRA)\Transit Advertising Contract clean 2015.docx 58 31' BUS Details (Quantity 13 Attachment_ +'v5• s•ftC'43 tP'""..�... Yr r x r� r'Y�u..',^"�.•`+r� :.Y- lkn�w.htt�V .✓ i•ftn,y,o a'f3S�y1 d0y,.' 'ata. i:t�M x,.Cf�,:9,1�:d'3..Y+. n '` s.U; kik:"�miu'4.i3L'li:i..,:.:V..a•=z+s.___' •:..,.4., ...,u.t... 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W�.,'t ..��•J `f'Iti'4'o }S�'r=�,•r,� ry,�-y"'xi..;if,=>•,.'.,•�t�'r�H*' Exhibit B Eye Level Digital Payment Schedule Month Minimum Monthly Payment Percent Gross Revenue i 1-36 $1,000 OR 33% whichever is greater I 14 F:Wttorney\Bill\Senior Resource Association(SRA)\Transit Advertising Contract clean 2015.docx 78 Exhibit C ADVERTISING STANDARDS This advertising program for public transit vehicles is created and administered by Indian River County, Florida. The advertising program is intended to be a nonpublic forum and is not intended to be used for public discourse. The purpose of the program is to raise revenue for public transportation in Indian River County. Commercial advertising is permitted on designated areas of transit vehicles in accordance with the commercial advertising standards, rules, and policies. i f The display of material pursuant to this advertising program does not necessarily state or reflect the opinion, viewpoint, or position of Indian River County, its Board of County Commissioners, or its employees, and shall not be construed as an implicit or explicit endorsement of any opinion, viewpoint, position, service, product, or good. I 1. All advertising must be reviewed and approved by COUNTY prior to placement in the transit system, and any advertising placed without prior County approval is subject to immediate removal. I 2. The following kinds of advertisements are prohibited: a. Advertising associated with cigars, cigarettes, pipe tobacco, chewing tobacco, and other tobacco products. b. Advertising associated with alcoholic beverages, including but not limited to beer, wine, and distilled spirits. j c. Advertising associated with products or services related to human reproduction or sexuality,including but not limited to contraceptive products or services,other products or services related to sexual hygiene and counseling with regard to pregnancy,abortion, or other sexual matters. id. Advertising associated with products, services, or entertainment directed to sexual stimulation. 3. The following categories of advertisements are prohibited: I a. Demeaning or disparaging. Advertisement containing material that demeans or disparages an individual or group of individuals on the basis of race, color, religion, national origin, ancestry, gender, age, disability, ethnicity, or sexual orientation. b. Profanity. Advertisement containing profane language. c. Firearms. Advertisement containing an image or depiction of firearms. d. Violence. Advertisement containing an image or description of graphic violence or the depiction of weapons or other implements or devices associated with an act or acts of violence or harm to a person or animal e. Unlawful goods or services. Advertisement or any material contained in it, which promotes or encourages, or appears to promote or encourage,unlawful or illegal goods or services. f. Unlawful conduct. Advertisement or any material contained in it, which promotes or encourages, or appears to promote or encourage, unlawful or illegal behavior or activities. 15 F:\Attomey\Bill\Senior Resource Association(SRA)\Transit Advertising Contract clean 2015.docx 79 g. Nudity. Advertisement or any material contained in it, which has an image or depiction of nudity, or the appearance of nudity. h. Endorsement. Advertisement or any material contained in it, which implies or declares an endorsement by COUNTY or the Board of County Commissioners. i. Political.Advertisement which includes but is not limited to advertisements identifying and urging support for or in opposition to a particular issue, party, or candidate for public office. j. Adult"-oriented goods or services. Advertisement which promotes or encourages, or appears to promote or encourage, adult book stores, nude dance clubs and other adult entertainment establishments, adult telephone services, adult Internet sites, and escort services. k. Potential Danger. Advertisement which displays the word"stop","drive", "danger"or any other word, phrase, symbol, lighting, or any device or any components thereof, or character likely to interfere with or mislead pedestrian or vehicular traffic. I I 16 F:\Attomey\Bill\Senior Resource Association(SRA)\Transit Advertising Contract clean 2015.docx 80 Board of County Commissioners October 5, 2015 Page 2 of 2 Interfund borrowing for the golf course includes the interfund loan for replacement of the irrigation system ($422,500) as well as the remaining balance on the golf cart loan ($74,400); however, it excludes the.interf ind loan from the General Fund that was used to pay off the Series 2003 bonds in 2013. As of September 30, 2015, the remaining principal balance on this loan was $380,000, and the final principal payment will be paid on September 1, 2016. Staff is requesting approval from the Board of Commissioners for interfund borrowing in the funds listed above as well as other funds as necessary. Staff Recommendation Staff recommends approval for interfund borrowing as necessary to cover any cash deficits of individual funds that may occur. Distribution.. Edward Halsey, Internal Auditor, Finance APPROVED AGENDA ITEM: BY: Indian River County roved Date Jos ep A. Baird Administrator is /0)1/6 County Administrator Legal o /O FOR: October 13, 2015 Bud et S Department Risk Management 82 I � � V Office of the i o Z INDIAN RIVER COUNTY ADMINISTRATOR I Joseph A. Baird, County Administrator Michael C. Zito, Assistant County Administrator MEMORANDUM TO: Members of the Board of County Commissioners t FROM: Joseph A. Baird County Administrator DATE: October 6, 2015 I SUBJECT: Authorization to Attend Florida SAFE Investment Seminar Authorization is requested for the County Administrator and/or Staff to attend a free seminar sponsored by FLSAFE on October 28, 2015, in Orlando, Florida. i I APPROVED AGENDA ITEM Indian River Co Approved Date BY: Administrator jQ 7 j� I /Y FO October 13,.2015 83 kir NORM 1 NVESTMENT S Uu ORLAN DD 00 D FL PLEASE MON MS FOR A ONE—DAY oWESTMENT SEHHAa k& 00 0 o , - o maw Uw'e 0 D 0 0 - �l1lS ltllut�AJ?�Vll l�Sl1UlU1l��U6.Jljk�UlUl�?� • 0 Ulll�`/152X5UU1115U1115 ° C'o ' - D ' �� I'1^f 0 eU D e WEDNESDAY oOCTOBER 2 am4aftmhumftame Lund DM o SDG° RAD COOUKMV CLUB ' camo . oo p � ° vim- 'D. REV'��R BY OC U o 20 D -s 0 • � 0 - • 0 I�IAAJI�°AAL`C tJtJ• 11 FL SAFE INVESTMENT SEMINAR 1* FLORIDA AGENDA INVESTMENT POOL DUBSDREAD COUNTRY CLUB ORLANDO - OCTOBER 28, 2015 SAFE 8:30a REGISTRATION,COFFEE&REFRESHMENTS 9:00a WELCOME Mark Mason I Chairman, FL SAFE Jeff Larson I Administrator, FL SAFE 9:15a ECONOMIC UPDATE John Huber I Senior Vice President,Chief Investment Officer, Prudent Man Advisors, Inc. 10:00a INVESTMENT POLICY OVERVIEW&CONSIDERATIONS— TIME FOR AN UPDATE? ISSUES FROM AN AUDITOR'S PERSPECTIVE Jeff Larson I Administrator, FL SAFE Andrew Laflin I Audit Partner,Clifton Larson Allen 11:30a BREAK 11:45+ MANAGING BANKING RELATIONSHIPS—SERVICES, FINANCINGS&INVESTMENTS Rene'O'Day I Vice-President,Sales and Relationship Management, PMA Financial Network, Inc. Elaine Edmunds I Administrative Services Director,City of St.Pete Beach 12:301) LUNCH-MUNICIPAL ADVISOR RULES&CONTINUING DISCLOSURE Lisa Olsen I Senior Vice President, DAC Michael Williams, Esq I Partner,Akerman LLC 1:30p OVERVIEW OF CASH FLOW ANALYSIS&APPLICATIONS DISCUSSION OF INVESTMENT OPTIONS FOR SMALLER GOVERNMENTS Fenil Patel I Senior Vice President, Investment Services, PMA Financial Network, Inc. Dan Carpenter I Finance Director,City of Indian Rocks Beach 2:301) BREAK i 2:451 INVESTMENT OPTIONS FOR LARGER GOVERNMENTS CASE STUDIES-SPECIAL FUNDS, PENSIONS&LONG TERM CAPITAL FUNDS Mark Mason Director of Financial Services,City of Tamarac John Huber Senior Vice President,Chief Investment Officer, Prudent Man Advisors, Inc. Michael Nguyen I Senior Vice President, Director of Investment Solutions, Prudent Man Advisors, Inc. I 4:301 CONCLUSORY COMMENTS I QUESTIONS SAFE rMPMAO NAker VAO CfiftonLarsonAllen 1111%10 Bank man D Consent Agenda INDIAN RIVER COUNTY, FLORIDA DEPARTMENT OF UTILITY SERVICES onto Date: October 5, 2015 To: Joseph A. Baird, County Administrator From: Vincent Burke, P.E., Director of Utility Services CA Prepared By: Arjuna Weragoda, P.E., Capital Projects ManagerCV l" Gordon Sparks, P.E., Environmental Engineer l?�5 Subject: Approval of Work Authorization No. 2015-001 to Blue Goose Construction to complete Water Main Loops to The Highlands and Falcon Trace DESCRIPTIONS AND CONDITIONS: The staff in the Department of Utility Services has identified three areas that require water main loops in order to ensure supply during emergencies and increase pressure and fire protection. Two water main loops are proposed for the Highlands. One is between Sunset Drive SW and Sunrise Drive SW. This loop is to replace the one that was inadvertently abandoned some time ago when road work took place in the area. The second one in the Highlands is at 20th Avenue south of 191h Place. The third water main loop is to serve Falcon Trace on 20th Avenue south of 21"Street. ANALYSIS: I Since these loops will require new water main construction,staff decided that the quickest and most economical way to complete the work would be to utilize the Department of Utility Services Labor Contractor. The total estimated labor and materials costs is $143,850.52 (See Attachment 1). The estimated cost of the labor is$101,954.60 and the estimated cost of the materials is $41,895.92. FUNDING Funding for these projects is derived from the capital fund in the operating budget and the R & R fund in the operating budget. Operating funds are derived from water and sewer sales. ACCOUNT NAME ACCOUNT NUMBER AMOUNT Sunrise Dr. SW 47123536-044699-15508 $64,814.20 Falcon Trace 471-169000-15507 $51,242.95 201h Ave. South of 191h PI. 471-169000-15509 $27,793.37 86 RECOMMENDATION: i The staff of the Department of Utility Services recommends that the Board of County Commissioners approve Work Authorization No. 2015-003 in the amount of$101,954.60. to Blue Goose Construction. i ATTACHMENT(s): I i 1. Cost Estimate for The Highlands and Falcon Trace WM Loops 2. Work Authorization No. 2015-003 to Blue Goose Construction APPROVED FOR AGENDA: B Indian River Co. App ed Date v Josep A. Baird, County Administrator Administration fp 7 Legal L F Budget I Date Utilities Utilities-Finance Purchasing -5-1 . II I I I F:\Utilities\UTILITY-Engineering\Projects-Utility Construction Permits\IRC-Water Main Loops-2014-2015\IRC-20th Ave.at 21st St.SW and Falcon Trace WM Loops\OA-AGENDA for Highlands and Falcon Trace-October 5,2015.doc 87 WORK AUTHORIZATION DIRECTIVE ') No. 2015-003 IRC—Water Main Loop Completions to Serve the Highlands and Falcon Trace BLUE GOOSE CONSTRUCTION DATE OF ISSUANCE: October 2015 EFFECTIVE DATE: November 2015 OWNER; Indian River County CONTRACTOR: Blue Goose Construction CONTRACT: WATER, SEWER AND RECLAIM WATER LINE REPLACEMENT/EXTENSIONS AND MISCELLANEOUS LABOR CONTRACTBID N0, 2015001 AWARDED September 9. 2014 PROJECT: Water Main Loops to Serve the Highlands and Falcon Trace COUNTY UTILITY PROJECT NO.: UCP #4096 CONTRAC'COWS PROJECT NO.: N/A COUNTY WIP. No. 47123536-044699-15508.471-169000-155Q7,471-169000-15509 You are directed to proceed promptly with the following work: Description: Construct 6"and 8"PVC and HDPE water mains loop completions on 2011' Avenue SW and 21" Street SW as outlined in the Cost Estimate, Attaclunents: (List documents supporting work) Method of determining Contract Price: IM Unit Prices: Bid Items as established pursuant to Bid No. 2015001, and awarded by the Board of County Commissioners on September 9, 2014 to Blue Goose Construction,Inc. ❑ Lump Sum ❑ Cost of the Work The Cost of Labor,Contingency and Contract Time is summarized below: Estimated Labor Cost(rounded)= $101,954.60 Estimated Contract Time: 60 days I Estimated Labor Cost(rounded), $101,954.60 ACCEPTED: RECOMMENDED: APPROVED: By: I -._�-� - . . By: 4Cf/l By: Blue Goose Construction Gordon on E. parks,P.E. COUNTY,CHAIRMAN Labor Contractor Environmental Engineer Wesley S. Davis i Date:_'! [ G- 1 f ✓ Date: 3O— Date:_ Attachment 2 C'1Uscrs bcaainlAppUata\1 acn!'nlicrosoti\1Vindors\l em�x�mry lnt��int Fit��Contrnt.Outkxt 1"r\OhID9P 0A-Work Audivriruion No 2015-003 WN4 loops on 20 Av and 21st Si SW.doc 88 Indian River County Department of Utilities LABOR AND MATERIALS COST ESTIMATE FROM LABOR CONTRACTOR'S BID ITEM LIST LABOR CONTRACTOR-BLUE GOOSE CONSTRUCTION Project: Loop Completions Date: October 5,2015 LABOR COST MATERIALS Bid Bid Item Estimated Unit of Labor Unit Total Labor Material Unit rota)Material Item No. Description Quantity Measure Price Price Price Price A.20th Avenue s/o 21st Street SW WM Loop Conn.Falcon Trace Olc Install 6"PVC Water Main100 LF $6.00 $600.00 $8.52 $852.00 07b Install 6"HDPE Directional Bore _ 400 LF $38.85 $15,540.00 $12.43 $4,972.00 16a Install SS Wet Tap Assemb.w/Gate Valve 6"X $1,400.00 6"and Tap Main2 EA. $900.00_$1,800.00 $2,800.00 09 Install Mechanical Restrained Joint DI Fittings 1 TON $4 100.00 $4,100.00 $4,100.00 $4,100.00 23 Test Holes/Potholes - 20 EA. $250.001 $5,000.00 29a Fill,Pressure Test,Chlorinate,Flush 6"Water 460 LF Main _ _ $1.501 $690.00 $100 LS $100.00 30b Install Sample Point per County Detail,Remove 2 EA $400.00 After FDEP Clearance _ $275.00 $550.00 $800.00 30c Take Bacterial Sample/Deliver to Lab for Testing 4 EA. $150.00 $600.00 86a Lawn Restoration Topsoil&Sod St.Augustine) 300 SY $2.25 $675.00 $1.50 $450.00 Subtotal 1 Subtotal Water System Labor and Materials $29,555.00 $14,074.00 91 IMobilization,Demobilization,MOT 10% % $2,955.50 I Subtotal Subtotal Water System Labor, Materials,Mob., Demob.and MOT $32,510.50 $14,074.00 IRCDUS Contingency Account 10 % $3,251.05 $1,407.40 Subtotals for Labor and MaterialsI $35,761.55 $15481.40 TOTAL Labor and Materials S51,242.95 Conn. Between Sunset Dr.SW and Sunrise Dr.SW in The Highlands) Old Install 8"PVC Water Main 100 LF 1 $8.00 $800.00 $972 $972.00 07c Install 8"HDPE Directional Bore 500 LF $49.85 $24,925.00 $12.43 $6,215.00 16a Install SS Wet Tap Assemb.w/Gate Valve 8"X 2 $1,500.00 6"and Tae Main __ EA. $900.00 $1800.00 $3.000.00 09 Install Mechanical Restrained Joint DI Fittings 1 TON $4 100.00 $4 100.00 $4,100.00 $4,100.00 23 Test Holes/Potholes 20 EA. $250.00 $5,000.00 29a Fill,Pressure Test,Chlorinate,Flush 6"Water 600 LF I $10000 Main $1.501 $900.00 $100.00 30b Install Sample Point per County Detail Remove 2 EA. $275._001 $550.00 $400.00 $800.00 Take Bacterial Sample/Deliver to Lab for 30c Testing4 EA. _ $150.001 $600.00 86a Lawn Restoration Topsoil&Sod(St.Au ustine 300 SY _ $2.251 $675.00 $1.50 $450.00 Subtotal JSubtotal Water System Labor and Materials $39,350.00 $15,637.00 91 Mobilization,Demobilization,MOT 1 10% 4 $3,935.00 Subtotal Subtotal Water System Labor, Materials,Mob., I Demob.and MOT -_ _- -_�` $43,285.00 _ _ S15,637.00 IRCDUSContingency Account 1 10% -- $4,328.50 $1,563.70 Subtotals for Labor and Materials _ --__ I $47,613.50 - I _ $17,200.70 TOTAL 1 ---- ------------- -"-f--------- -- $64 8]4.20 ATTACHMENT 1 00 Indian River County Department of Utilities LABOR AND MATERIALS COST ESTIMATE FROM LABOR CONTRACTOR'S BID ITEM LIST LABOR CONTRACTOR-BLUE GOOSE CONSTRUCTION Project: Loop Completions f Date: October 5,2015 LABOR COST MATERIALS Bid JBid Item Estimated Unit of Labor Unit Total Labor Material Unit I Total Material Item No.I Descriptio uantit Measure Price Price Price Price LABOR COST MATERIALS BidBid Item Estimated Unit of Labor Unit Total Labor Material Unit Total Material Item No. Descri tion unntity Measure Price Price Price Price C.20th Avenue s/o 19th Place SW-WM Loop Connection Ole Install 8"PVC Water Main 60.0 LF $8.00 $480.00 S972 $583.20 _j 07b Install 8"HDPE Directional Drill including 100 S4985 $12.43 II Fusion of Pi and MJ Adapters LF S4,985.00 S1,243.00-1 J 16a Install SS Wet Tap Assemb.w/Gate Valve 6"X 2 $900.00 $1,500.00 6"and Ta Main EA. $1.800.00 $3,000.00 23 Test Holes/Potholes 15 EA. $250.00 S3,750.00 ! 29a Fill Pressure Test Chlorinate Flush6"Water M 160 LF $1.50 $240.00 $100.00 $100.00 ns a amp e m pe oun a a�,mumove "'- 30b After FDEP Clearance 2 EA. S27500 $550.00 $400.00 $800.00 30c Take Bacterial Sample/Deliver to Lab for Testing 4 EA. $15000 $600.00 09 Install Mechanical Restrained Joint DI Fittings 0.50 TON $4,100.00 $2,050.00 $4,100.00 $2,050.00 86a Lawn Restoration To soil&Sod St.Augustine) 400 SY $2.25 $900.00 $1.50 $600.00 Subtotal Subtotal Labor and Materials _ _ $15.355.00 $8.376.20 91 IMobilization,Demobilization MOT 1 10% $1,535.50 Subtotal Subtotal Water System Labor, Mob.,Demob., MOT and Materials $16,890.50 $8,376.20 IRCDUS Contingency Account 1 10% $1,689.05 $837.62 Subtotals for Labor and Materials S18,579.5 $9,213.82 TOTAL S27,793.37 Totals for Labor and Materials(Separately)for Three Locations $101,954.60 $41,895.92 TOTAL Project Labor and Materials for Three Locations $143,850.52 O INDIAN RIVER COUNTY, FLORIDA MEMORANDUM TO: Joseph A. Baird; County Administrator (AL I FROM: Stan Boling, AICP; ommunity Development Director DATE: October 6, 2015 SUBJECT: Consideration of Proposed Parking. Regulations for Vacation Rentals ("Ordinance I"); Amending Land Development Regulations Chapters 901 (Definitions), 911 (Zoning), and 912 (Single-Family Development) It is requested that the data herein presented be given formal consideration by the Board of County Commissioners at its regular meeting of October 13, 2015. This item was initially considered at a public hearing on September 22, 2015 which was continued to the October 6, 2015 meeting. At the October 6, 2015 meeting the Board continued the public hearing, took additional public input and continued the public hearing to the October 13, 2015 meeting. The staff report prepared for the September 22nd meeting and for the October 61h meeting is provided below and has not been changed since the September 22nd meeting. BACKGROUND At its February 10, 2015 meeting, the Board of County Commissioners (Board) heard a presentation from Dr. Miles Conway regarding vacation rentals, including parking conditions at a vacation rental adjacent to his property on south SR A-1-A (see attachment #1). That vacation rental, whose owner is represented by attorney Barry Segal, is the subject of a Code Enforcement Board action which has been appealed to circuit court. After hearing from Dr. Conway, Mr. Segal, and others at the February meeting, the Board voted unanimously to direct staff to draft parking regulations for vacation rentals. Based on that directive, Community Development staff and Deputy County Attorney Bill DeBraal conducted research and drafted an LDR (land development regulation) amendment ordinance establishing vacation rental parking regulations for the Board's initial review as a departmental discussion item at the May 5, 2015 Board meeting. At its May 5, 2015 meeting, the Board heard from staff and a number of parties. At the end of discussion, the Board voted unanimously to "approve" staff s recommended ordinance and directed staff to initiate the formal LDR amendment process (see attachment #2). For the proposed amendment, that process involves one public hearing before the Planning & Zoning Commission (PZC) and one public hearing before the Board. Staff prepared a revised vacation rental parking regulation ordinance ("Ordinance V) for the PZC's consideration, and after input at the PZC hearing, prepared a further revised ordinance for the Board's consideration. MAAGENDATutrent Year\2015U0-13-15 Continued ParkingRegsVacRentalsOrdinance.do" 1 91 i I It should be noted that at the May 5`h meeting, the Board also voted unanimously to direct staff to draft and process an ordinance prohibiting commercial events such as weddings and reunions at single-family residences (see attachment #2). That ordinance ("Ordinance 2") has been drafted by the Deputy County Attorney, with input from planning staff, and will be considered separately from "Ordinance 1". Both ordinances were considered consecutively at the same PZC meeting (August 13, 2015) and are scheduled for consideration at the same Board meeting (September 22, 2015). PZC ACTION At its August 13, 2015 meeting, the PZC considered the vacation rental parking ordinance (Ordinance #1) at a public hearing and voted 5-1 to recommend that the Board adopt the proposed ordinance with one modification (see attachment 9). That modification was to delete the provision proposed by staff to allow on-site, excess day time parking spaces (overflow spaces) if specially buffered and site plan approved. Thus, staff recommends a provision for special overflow parking and the PZC recommends that no such provision be included in the ordinance. The BCC is now to consider"Ordinance 1" and is to adopt, adopt with changes, or reject the ordinance. ANALYSIS The term "vacation rentals" generally refers to residential units rented-out for short-term stays, typically for periods of one week or less. In high tourist areas across the nation, including many parts of Florida, vacation rentals are popular and controversial to varying degrees. Staff's research indicates that many local government regulations do not specifically treat "vacation rentals" except through interpretations of regulations for residential units or lodging units (e.g. hotels, motels, bed and breakfast use categories). Staff has also found that some communities, such as those in the Florida Keys (e.g. Monroe County), have extensive vacation rental regulations and local licensing requirements. History of County Regulations, State Pre-emption, and Local Complaints Indian River County's history of vacation rental regulations, together with the State's recent actions to pre-empt local vacation rental regulations, and local complaints related to vacation rentals are summarized as follows. • 1980s to 2012: County code was interpreted to classify any residential unit rented for a period of less than 30 days as a lodging unit requiring commercial zoning or approval as a bed and breakfast or residential resort (e.g. the Disney Resort at SR A-1-A and CR 510). During this period, occasional code enforcement activity occurred when staff received complaints about a vacation rental in a residential area(e.g. Summerplace, Roseland). • 2011: State law was enacted pre-empting local governments from prohibiting, restricting, or regulating short term/vacation rentals. Local ordinances in place prior to June 1, 2011 were grandfathered-in. i • 2012: As part of an extensive LDR clean-up, staff proposed numerous modifications to the County code, including a modification to clarify the 30 day rental period applied to residential units since the 1980s. During the PZC and Board hearings for those amendments, vacation rentals owner Glenn Powell spoke against the modification and the prohibition interpretation of the old code. At the June 19, 2012 and July 10, 2012 Board hearings, County Attorney Alan Polackwich indicated that the existing code had a legal "gray area" that staff was trying to address with a proposed modification. M:\AGENDA\Current Year\2015\IO-13-15 Continued ParkingRegsVacRentalsOrdinance.do" 2 92 During discussion at the June meeting, Board members indicated that vacation rentals can be properly run and that by explicitly making them legal, many could "come out of the shadows" and be properly licensed by the state. At the July 10, 2012 hearing, the Board adopted an ordinance that specifically allows residential units to be rented-out for any period of time (daily, weekly, or longer). At that hearing, the Board directed staff to develop a mechanism to handle complaints and ensure that known vacation rentals get properly licensed by the state. Excerpts of minutes from both Board hearings are attached (see attachment #3) - I • 2012 — Present: Since the July 2012 code change, code enforcement staff has handled and maintained a log of general inquiries and complaints related to vacation rentals. Site specific complaints are investigated and turned over to the state Department. of Professional Business Regulation (DPBR) for its determination on whether or not a state vacation rental dwelling license is required. State investigations can take several months, especially if rental activity is minimal. While a state investigation is active, the state will not provide code enforcement staff any information about the investigation. Violations of local regulations, if any, are handled through normal code enforcement procedures. Upon a determination by the state that a license is required, and upon issuance of a state license, staff notifies the license holder about County residential parking requirements, and informs the clerk's office (see attachment#4). Since July 2012, staff has received 5 general inquiries and 10 site-specific complaints regarding vacation rentals which included complaints about parking and impaired traffic flow. Of those 10 complaints, 5 were determined not to be used as a vacation rental, 2 were issued state licenses, and 3 have open investigations by the state. A copy of the current log is attached (see attachment #6). Based on that data, it appears that the number of site specific complaints in the unincorporated county has been relatively low, so far. Nonetheless, since July 2012, the percentage of unincorporated county site-specific vacation rental parking/traffic complaints compared to the total estimated number of vacation rentals in the unincorporated county (± 4%) exceeded the percentage of unincorporated county parking/traffic complaints related to conventional residences (+ 2.4%) during the same three year period. . I In addition, recent research conducted by the County Attorney's Office indicates that there may be more than 375 vacation rental units county-wide that are offered for rent on the internet. It appears that roughly 250 vacation rental units are offered for rent in the unincorporated county. Planning staff research indicates that numerous local governments in Florida and other high tourist areas have experienced parking problems related to vacation rentals due to the frequency of larger than normal parking demands for such units. Such parking problems are reflected in recent position papers issued by the Florida League of Cities. Furthermore, the rise of internet and hand-held device tools and applications, together with the rise of management agencies, will make the marketing and management of vacation rentals easier. Consequently, the potential for increased vacation rental activity and related parking/traffic nuisances in the unincorporated county may be significant without proper parking regulations specific to vacation rentals. 1 • 2014: The 2011 state law was modified to allow local regulation of vacation rentals but still pre- 'I empted local governments from prohibiting vacation rentals or regulating the duration or frequency of vacation rentals. WAGHNDATurrentYear\2015\10.13-15 Continued ParkingRegsVacRentalsOrdinance.docx 3 93 • 2014/2015: The south SR A-1-A ("Segal") case was heard by the Code Enforcement Board (CEB). In that case, the CEB voted 4-1 to find a violation of parking location regulations and entered a continuing order "that parking not occur in anything other than the designated parking area". The vacation rental owner appealed the CEB decision to circuit court. That lawsuit is currently pending. In February and May 2015, the Board considered vacation rental issues and directed staff to initiate adoption of vacation rental parking regulations and an ordinance prohibiting renting-out a single- family residence for special events such as weddings and reunions. On July 14, 2015, the Board adopted a resolution establishing an advisory committee to make recommendations to the Board regarding any additional local regulations needed beyond the parking regulations ordinance and event prohibition ordinance already being considered. That committee, which will automatically sunset within one year of its first meeting or when it makes recommendations to the Board (whichever occurs first), will be known as the Short Term Vacation Rental Advisory Committee. In August, Commissioners made their district appointments to the committee, and the Board voted to appoint two at-large members and one alternate for the south beach property owners association representative who serves on the committee. Staff anticipates that the committee will convene this fall. Existing Indian River County Residential Parking Regulations Regulations on the number and location of automobiles regularly parked at a single-family residence are intended to maintain the visual/aesthetic character of residential neighborhoods, while accommodating parking needs. For any residential unit, the general parking minimum is two spaces per unit. That parking standard minimum is typical for most jurisdictions and for a single-family residence is easily met by providing a standard driveway. Current County parking regulations for a single-family zoned lot allow a maximum of 3 automobiles (not including RVs, which are separately regulated) to be parked outside an unenclosed area, with two exceptions. One exception allows for one additional vehicle for each licensed driver permanently residing at the residence. The second exception allows the parking of automobiles by persons visiting the residence without those automobiles counting toward the previously described limitations. The current regulations also prohibit parking within a required yard such as within the front yard setback area of a lot. It should be noted that in general, a car may be parked (but not stored) within a public local road right-of-way. It is staff's position that the existing code's exception for parking by persons visiting the residence (the second exception described above) is not intended to apply to vacation unit renters or "guests" of the vacation unit renters. Although the current code is not clear on that point, that issue will be clarified and addressed through adoption of the "Ordinance 1" amendment now being considered. Comparison of Parking Standards for Vacation Rentals Staff has researched vacation rental parking standards and obtained information from nine Florida local governments as well as information from six out-of-state local jurisdictions (see attachment #7). Staff's research indicates that Vero Beach specifically prohibits vacation rentals and therefore has no standards relating to that use. Neither Fellsmere nor Sebastian have specific standards for vacation rentals, the same as Indian River County. Several of the surveyed jurisdictions specifically restrict vacation rental parking locations to driveways and designated areas (Islamorada, Bal Harbor Village, and communities in California and Nevada). With respect to regulating the number of parking spaces, several jurisdictions require a minimum number of spaces or fraction of a space per room. A few jurisdictions limit the maximum number of spaces based on the number of designated spaces shown on a local government vacation rental application. M:%AGENDA%Current Year\2015\I0-13.15 Continued ParkingRegsVacRentalsOrdinance.docx 4 94 �I 1 i Proposed Ordinance Based on the Board's direction, items brought up during the May 51h meeting, and comments provided to staff by interested parties, staff revised and re-formatted the draft ordinance resulting in the proposed ordinance now under consideration(see attachment 10). The proposed ordinance defines the term "vacation rental", clarifies existing parking regulations for single family residences in general, and establishes parking regulations specific to vacation rentals. As i structured, the proposed "vacation rental" definition closely follows the state's definition of such use for state vacation rental dwelling licensing purposes. Thus, any unit "advertised or held out to the public" for regular rental for a period of less than 30 days will be considered a vacation rental. Consequently, the County's definition will "capture" every short term rental unit that requires a state license. As structured, the proposed ordinance clarifies the County's current regulations by referring to "carport or garage" parking areas rather than referring to enclosed or unenclosed parking areas. The proposed ordinance also establishes automobile parking maximums for vacation rentals. As currently proposed, for vacation rentals with a garage and/or carport, the maximum number of parked automobiles is the total number of garage/carport spaces plus one space per bedroom not to exceed 5 automobiles parked outside a garage/carport. For vacation rentals with no garage or carport, the current proposal limits the total number of parked automobiles to 2 plus one space per bedroom not to exceed a total of 5 automobiles on site. For all vacation rentals, all automobiles except service and delivery vehicles are required to be parked on-site and not parked within a road right-of-way except within a designated and improved'or stabilized driveway (a portion of which typically lies within a road right-of-way). In addition to the parking limitations described above, a vacation rental unit may provide for "excess" parking spaces if such spaces meet parking location requirements and are visually screened from view from any adjacent public or private street by a 15' — 20' wide Type "C" landscape buffer with 6' opaque feature. As proposed, excess spaces cannot be occupied between 10 pm and 8 am, must be reviewed and approved by planning staff through the administrative approval site plan process, and must comply with standards applied by Traffic Engineering and Fire Prevention. In practice, the current proposal to allow excess spaces will be useable on larger sites, will maintain visual compatibility from the view from adjacent streets, and will accommodate larger numbers of parked automobiles thereby accommodating i larger numbers of people at vacation rentals situated on larger sites. As noted earlier in this report, the PZC has recommended deletion of the excess parking space provision while staff recommends adoption of that provision as part of the ordinance, as shown on pages 2 and 3 of the proposed ordinance as section 911.15(4)(b)4 and 912.17(2)(b)4 [see attachment#101. Issues Other Than Parking During the May 5`h Board meeting, staff presented and discussed issues and concerns other than parking that have been raised during discussion of vacation rentals. Those issues are discussed below. i — Event Sites One issue relates to use of vacation rentals or any single-family residence rented-out for events involving large gatherings of people, such as weddings, reunions, and other events characterized by music, dancing, catered food, tents, or outdoor tables. Staff's initial review with the Deputy County Attorney indicated that the County could prohibit or separately regulate the renting of a residence (conventional residence or vacation rental) for compensation for a large gathering event. Since that initial review, the Deputy M:\AGENDA\Current Year\2015\I0-13-15 Continued ParkingRegsVacRentalsOrdinance.docx 5 95 I I I County Attorney has confirmed his opinion that 'enacting an outright prohibition on using a rented-out residence for a special event is justifiable and legal. That opinion seems to be supported by the June 22, 2015 Florida 1st District Court opinion in the Bennet v Walton County case. In that case, the court found it reasonable for Walton County to allow customary occasional events such as house parties and wedding celebrations at a conventional residence while prohibiting similar events at a particular home that was rented-out and used frequently for such events. With respect to the event issue, the Deputy County Attorney, with input from planning staff, has drafted a proposed ordinance that would prohibit renting-out (for compensation) any single-family residence for a special event such as a wedding or reunion. Since the August 13, 2015 PZC hearing, staff has added to the special event prohibition ordinance an exception for events scheduled (contracted) prior to the September 22nd Board hearing that are to be held within one year. In addition, a provision has been added i to the ordinance to allow special events on large (4+ acre) agricultural sites subject to obtaining a temporary use permit (TUP) from planning staff. The special events prohibition ordinance ("Ordinance #2) is scheduled for consideration immediately after the Board's consideration of the proposed vacation rental parking regulations ("Ordinance 1"). In staff's opinion, "Ordinance 2" adequately addresses the event site issue. — Fire Safety I Another issue raised relates to fire safety for vacation rentals. In response to that issue, County Fire Prevention staff coordinated with DBPR (Florida Department of Business and Professional Regulation) staff. According to DBPR staff, a licensed vacation rental is required to have functioning smoke detectors and a fire extinguisher. Actual site inspections by DBPR staff, however, appear to be rare and are scheduled only in response to complaints. Inspections of vacation rentals by County Fire Prevention are not currently provided in the county code. Consequently, local inspections of vacation rentals for smoke detectors and fire extinguishers cannot be required without a change to the county code. At the May 5`h Board meeting, Fire Prevention indicated that fire code occupancy loads were not applicable to a residential unit. Staff's position is that occupancy limits for vacation rental units would not be practical to monitor or enforce. In staff's opinion, the issue of fire safety will likely be evaluated in the future by the Short Term Vacation Rental Advisory Committee. i — Citation Powers & Fines Based on Florida Statutes Chapters 162 and 489, County Code Section 103.07, and County Resolution No. 92-59, County code enforcement officers have the power to issue citations for various violations subject to specific procedures. Those procedures include issuance of a warning for an initial violation with time given for compliance. A violation that occurs thereafter may be cited per occurrence. Under the citation resolution currently in place, a $50 citation may be issued for each vehicle in violation of a parking regulation after a warning has been issued to the owner of the premises. Specific types of violations and associated fine amounts could be added to the County's current citation schedule by adoption of a resolution, as was done in 2013 when fertilizer ordinance violations were added to the schedule by Resolution No. 2013-089. County code section 103.07, Resolution No. 92-59, and a citation procedures flowchart are attached (see attachment #8). In staff's opinion, citation powers and fine amounts will likely be evaluated in the future by the Short Term Vacation Rental Advisory Committee. — Local License & Rental Management Contact Information In order to better coordinate with various departments/agencies and better manage compliance with local and state requirements (e.g. parking regulations, special event prohibition, state license, local tourist tax, WAGENDA\Current Year\2015\I0-13-15 Continued P"ingRegsVacRentalsOrdinance.do 6 96 i business tax receipt) a local vacation rental license requirement could be established. Such a license could involve a simple submittal and review process to ensure that applicants read and acknowledge local requirements, and provide up-to-date local manager contact information. That information could be use by staff and shared with property owners associations to facilitate timely contact in the event that compliance or unit management problems arise. In staff's opinion, it is likely that requirements for local licensing and local management contact information will be evaluated in the future by the Short Term Vacation Rental Advisory Committee CONCLUSION The proposed vacation rental parking regulations ("Ordinance I"), if adopted, will reasonably accommodate and limit the number of automobiles parked outside of carports and garages at vacation rentals. In addition, the proposed regulations appropriately limit parking locations at vacation rentals to carports, garages, and driveways. The proposed regulations also allow for properly screened and located day-time excess parking spaces which can be accommodated on larger sites. In staff's opinion, the proposed ordinance adequately addresses the issue;of parking at vacation rentals. i As described above, there are several vacation rental issues other than parking that are being addressed separately from consideration of the proposed parking regulations. The issue of renting-out a residence for special events such as a wedding or reunion is being addressed via consideration of a proposed ordinance that will prohibit that activity ("Ordinance 2"). Other issues, such as fire safety, citation powers and fines, and local license and rental management contact information will likely be addressed via the recently established Short Term Vacation Rental Advisory Committee. RECOMMENDATION Staff recommends that the Board of County Commissioners adopt the proposed ordinance ("Ordinance I") establishing vacation rental parking regulations: ATTACHMENTS 1. Excerpt from February 10, 2015 BOARD Minutes 2. Excerpt from May 5, 2015 BOARD Minutes 3. Excerpts from June 19, 2012 and July 10, 2012 BOARD Minutes 4. Sample Notice to Owner of Vacation Rental Regarding Residential Parking Requirements 5. Sample Vacation Rental Dwelling State License Details 6. Log of Vacation Rental Complaints 7. Chart: Comparison of Parking Standards for Vacation Rentals 8. County Citation Powers Documents 9. PZC Minutes from August 13, 2015 Meeting 10. Proposed "Ordinance 1" (Vacation Rental Parking Regulations) APPROVED AGENDA ITEM: Indian River Co, App4Wed Date Admin. FOR: October 13, 2015 Le al BY: &,1, Budget 1017(L 17 Dept. to c iT Risk Mgr. WAGENDA\Current Year\2015\10-13-15 Continued Pa&ngRegsVacRentalsGrdinance.docx 7 97 Dr. Conway stated that he would like to speak at a future Board meeting on the deleterious impact of transient rentals on property values and other associated issues. Daniel Lamson, Executive Director, Indian River Neighborhood Association,spoke in support of Commissioner O'Bryan's proposed parking regulations, and provided for the record, emailed correspondence from three homeowners having problems associated with neighboring short-term rental properties. Barry Siegel, Esq., representing Mr. Dudek, provided to the Clerk a copy of the Florida Attorney General's Legal Opinion that a local government may not restrict vacation rentals, and cautioned the Board that the proposed Ordinance may have unintended consequences. Attorney Reingold, responding to Board questions, clarified that while a localma y overnment regulate vacation rentals g J b it may not enact a local law, ordinance, or regulation which would operate to prohibit vacation rentals. j The Chairman CALLED THE OUESTION and the Motion carried unanimously. E. Commissioner Tim Zorc i 2:46 1. Update on Foreign Trade Zone from the Port Canaveral Meeting p.m. held on January 21, 2015 --- (no ac -uP) ------------------ (Clerk's Note: This item was heard following Item 14.B.1. Resolution Regarding FMPA Audit, and is placed here for continuity). Commissioner Zore stated that the Port Canaveral Board of Commissioners was receptive to his request to create an Indian River County sub-zone within Port Canaveral Foreign Trade Zone 136, but would need to review their Charter. He asked for authorization to attend any future meetings about the County's request to be included in Foreign Trade Zone 136. i ON MOTION by Commissioner O'Bryan, SECONDED by Chairman Davis, the Board unanimously approved out-of- County travel, as needed, for Commissioners and staff to attend meetings,regarding: (1) the Florida Municipal Power Agency (FMPA); and (2) Port Canaveral Foreign Trade Zone 136. Board of County Commission Minutes Page 21 February 10,2015 ATTACHMENT 1 1001 --------------------------------------------------------------------------------------------------- approved to fund a contribution cal) of 50% of the overall project cost, with a County cap of $115,000; and 3) authorized staff to coordinate with St. Christopher Harbor Home Owner's Association to obtain the Home Owner's Association's authorization to use Island Drive for land- based removal of fill and a commitment of further contribution to project costs. 3. Request to Speak from Patricia Hunt Regarding New Public Cameras in Public Building, Documented, Etc_ 195 Deleted I C. PUBLIC NOTICE ITEMS i None I 11. COUNTY ADMINISTRATOR MATTERS None 12. DEPARTMENTAL MATTERS A. Community Development 10:05 1. Consideration of Draft Parking Regulations for Vacation a.m. Rentals (memorandum dated April 23,_2015) 196-230 -------------------- Community Development Director Stan Boling recalled the Board meeting of February 10, 2015, when the Board directed staff to draft parking regulations for vacation rentals. ' Mr. Boling, using a PowerPoint presentation, stated that the draft ordinance defines the term "vacation rental", clarifies existing parking regulations for single- family residences in general, and establishes parking regulations specific to vacation rentals. He asked the Board to review the draft ordinance and determine whether or not to direct staff to initiate the formal Land Development Regulation (LDR) amendment process with any initial ordinance modifications desired by the Board. Each Commissioner shared their concerns and opinions on i how to fairly apply different regulations on vacation rentals from regulations on a single-family residence. The Board posed questions to staff to gather additional information. Commissioner Zorc stated, aside from parking regulations, lie wanted to see regulations imposed similar to those applied to Bed and Breakfast businesses, to enforce Board of County Commissioners Meering May S,2015 Page 10 101 aTTAcmaMT 2 capacity and occupancy regulations. The Board discussion continued regarding comparisons of the proposed parking regulation ordinance to other property restrictions, and several Board Members mentioned that the real issue was events, and not parking. The Chairman opened Nie floor to the Pttblic. Joseph Paladin, President of Black Swan Consulting, and Atlantic Coast Construction, wanted to know how the Board would count the cars at vacation rentals in a mixed use project, and learned that the Associations within those projects have their own parking regulations. i Glenn Powell, 12845,Bay Street, Roseland, did not think parking regulations were sufficient, and believed that the renters would find ways to work around the Ordinance. He thought the big issue was the number of people, and suggested limiting the number of people that can occupy a vacation rental at any given time. Commissioner Flescher agreed; however, Deputy County Attorney Bill DeBraal stated that staff found it to be easier to enforce parking regulations, than event regulations. He encouraged the Board to focus on events as another issue. I The Board continued discussing the enforcement issue. Commissioner Flescher stated earlier and reiterated that the County needed to prevent events at vacation rentals. Emergency Services Director John King advised the Board that residences are only discussed through code enforcement, and not under fire regulations. For residences operating as a business, he said that the County would need additional regulations. He pointed out that a number of vacation rental owners were not applying for a business license. Without a separate County ordinance, he would have very little influence. I Fire Marshal John Duran responded to questions on occupancy loads in residences. Joseph Paladin saw no difference in a short term rental and a Bed and Breakfast. David Hunter, 3702 Eagle Drive, Vero Beach, pointed out Board of County Commissioners Meeting May 5,2015 Page 11 ATTACIMENT 2 102 I Ij that we have a black market operation in the County where vacation rentals are operating without a license, which is a misdemeanor. He related that the County is losing revenue from sales taxes, and that the situation is j causing chaos because the County has no way to control it. Commissioner Zorc confirmed that Florida Statute 509.242, Public Lodging Establishment, was the Statute that Mr. Hunter was discussing, and agreed with his statements. Honey Minuse, 27 Starfish Drive, representing the Indian River Neighborhood Association (IRNA), said vacation rentals are threatening the cohesiveness and stability of the community. She pointed out some requirements i established in order to operate a vacation rental in Monroe County, and asked the Board to look into having local regulations in place that would treat vacation rentals as a business. i Mr. Hunter thought the County needed to find a way to control bad behavior at events. I Vic Cooper, 715 Harbor Drive, in the Moorings, i commented that people tend to "push the envelope", and when you allow this to happen it affects property values, and tax revenues. He suggested developing a contract. The Chairman called for a break at 11:22 a.m. and he reconvened the meeting at 11:34 a.m., with all members present. John Burns, 1811 E. Sandpointe Place, pointed out that there are some homeowners that are not a part of any homeowner's association. He related that it is the responsibility of the South Beach Property Association SBPA) to advocate the regulations of the rentals. He addressed other issues that needed to be dealt with such as unsightly trash, disorderly conduct, and loud music. He urged the Board to issue a strong ordinance that regulates these issues. A discussion followed by the Board with comments and questions to staff regarding issues addressed by Mr. Burns. George Bryant, 180 Springline Drive, in the Moorings, President of the Moorings' Property Owners Association, supported the adoption of the Ordinance on a reasonable Board of County Commissioners Meeting May 5,2015 Page 12 103 ATTACHMEW !I i number of vehicles parking at a vacation rental. He recalled staffs memorandum of April 23, 2015, where other issues were addressed besides parking that they feel should be addressed with specific limitation: heads in bed, noise, trash containers, and compliance with State safety and licensing requirements. Tuck Ferrell, 12546 N. Highway AIA, President of the North Beach Civic Association, addressed problems with people abusing the system at events held in his neighborhood. He provided pictures for the record. He looked up VRBO (Vacation Rentals by Owner) who are advertising special events on the internet, and addressing parking at the County park. He thought the parking Ordinance was a good start, but did not know if it was going to help the event situation. He supported the Board for all their efforts in this matter. A lengthy discussion continued between the Board and staff regarding ways to fairly regulate events in an Ordinance. i MOTION WAS MADE by Vice Chairman Solari, SECONDED by Chairman Davis, to: 1) accept the draft ordinance as written, and direct staff to initiate the formal Land Development Regulations amendment process; and 2) direct staff to draft a separate ordinance that would prevent commercial events at vacation rentals in single- family residential neighborhoods, defining specific events that are prohibited, include criteria for formal advertising, whether it be newspaper, internet or other prima facia evidence for the use of commercial activity, and include general criteria to enforce the ordinance. Attorney Barry Segal, representing his client Mitch Dudak, a vacation rental owner, presented a letter from his client, pointing out that vacation rental parking is not the problem; it is an event problem. His client would be very encouraged to see the event problem addressed. Attorney Segal responded to several questions from the Board. i Commissioner Flescher said the vehicle count on the parking ordinance was the one thing preventing him from supporting the motion,and he asked that it be modified. Vince DeTurris, 595 Reef Road, Vice President of the South Beach Property Owners Association (SBPOA), and a concerned citizen, appreciated the Board's support on this Board of County Commissioners Meering May 5,2015 Page 13 ATTACIJVENT 2 104 ' !I issue. He introduced Dr. Miles Conway who had been working on this issue for three years. Mr. Hunter disputed Mr. Dudak's comments presented by Attorney Segal that the use of vacation rental properties and the parking issue are a separate issue. Dr. Miles Conway, 2314 S. Highway AIA, Economist Industrial Consultant, Director and Secretary of SBPOA, and Chairman of the Land Use Sub-Committee, provided a slide presentation regarding social economic impact of transient boarding houses, or vacation rentals. He defined i the reasoning and supportive-suggestions of the SBPOA: I 1. Avoid the gaming of the system, and control the influx of people, the ordinance needs to include the restriction of designated drivers in a driveway, and also eliminate valet parking, limousine, and shuttle service. 2. Remove the stipulation "for a vacation dwelling, the number of automobiles parked outside of a carport or garage." They see that as a step going backwards. I 3. Adopt an ordinance as Monroe County has for their vacation rental law, and property license requirements. 4. Counsel staff on using qualitative statistics. Discussion continued by the Board commenting on Dr. Conway's presentation, and further questions were posed to staff. I I Sheriff Loar stated his office's responsibility is to enhance and assist the County with any ordinance that they adopt. The Chairman asked Vice Chairman Solari to restate his Motion,as two separate motions. I MOTION WAS RESTATED by Vice Chairman Solari, SECONDED by Chairman Davis, to approve staffs recommendation directing staff to initiate the formal Land Development Regulation (LDR) amendment process. Discussion continued by Chairman Davis who posed additional questions to staff, reviewing the issues addressed Board of County Commissioners Meering May 5,2015 Page 14 105 ATTACHMENY 2 and shared thoughts and ideas on how staff could address them in the ordinance. The Chairman 'CALLED THE QUESTION and the Motion carried unanimously. MOTION WAS RESTATED by Vice Chairman Solari, SECONDED by Commissioner Flescher, to direct staff to draft an ordinance that would prevent commercial events at vacation rentals in single-family residential neighborhoods, defining specific events that are prohibited, include criteria for formal advertising, whether it be newspaper, internet or other prima facia evidence for the use of commercial activity, and include general criteria to enforce the ordinance. �I Following the Motion, Vice Chairman Solari stated that he wanted staff to bring the Ordinance back to the Board through the normal LDR amendment process. The Chairman CALLED THE QUESTION and the Motion passed unanimously. MOTION WAS MADE by Commissioner O'Bryan, SECONDED by Commissioner Zorc, to ask staff to review and analyze the Monroe County Ordinance on Vacation Rentals, consider the comments from the SBPOA, and bring it back to the Board for further discussion. A brief discussion followed among several Board members regarding the Monroe County Ordinance being in compliance with Department of Environmental Protection and Health Regulations. Vice Chairman Solari read the Monroe County Ordinance and said he was not going to vote in support of this Motion. He found the Monroe County Ordinance to be incredibly onerous, and while Monroe County has certain specific aspects to its nature for which it may be appropriate in that County, he did believe it was not appropriate for the unincorporated area of Indian River County. i The Chairman CALLED THE QUESTION and the Motion carried, by a 3-2 vote (Commissioner Flescher and Vice Chairman Solari opposed). The Chairman called for a break at 1:42 p.nit and reconvened the meeting at 1:55 p.nt Board of County Commissioners Meeting May 5,2015 Page 15 ATTACHMEW 2 106 i 8.H. CONSIDERATION OF CHANGE ORDER NO. I TO CONTRACT A GREEMENT WITH TIMOTHYROSE CONTRACTING,INC. FOR CONSTRUCTION OF PUBLICACCESS IMPROVEMENTS ON THE FLINN TRACT OF THE LAGOON GREENWA Y ON MOTION by Commissioner Flescher, SECONDED by Commissioner Davis, the Board unanimously approved Change Order No. 1 to the Lagoon Greenway Phase I Construction Agreement with Timothy Rose Contracting, Inc., and authorized the County Administrator to execute the Change Order on behalf of the County, as recommended in the memorandum of June 12, 2012. CHANGE ORDER ON FILE IN THE OFFICE OF THE CLERK TO THE BOARD Chairman Wheeler called a break at 10:1 S a.m. and reconvened the meeting at 10:27 a.m., with all members present. 9. CONSTITUTIONAL OFFICERS AND GOVERNMENTAL AGENCIES - NONE 10. PUBLIC ITEMS 10.A. PUBLIC HEARING 10.A.1. CONSIDERATION OF PROPOSED LDR (LAND DEVELOPMENT REGULATION)AMENDMENTS (LEGISLATIVE) PROOF OF PUBLICATION OF ADVERTISEMENT FOR HEARING IS ON FILE IN THE OFFICE OF THE CLERK TO THE BOARD June 19, 2012 9 ATTACHMENT 3 107 II i i people will still continue to rent, but the landlords will not collect the taxes and it will be a black market rental business. He relayed that on June 2, 2011, Governor Rick Scott signed a Bill into law that reclassifies a single-family home as a vacation rental, and a local law cannot restrict, i prohibit, or regulate the rentals based on the classification use for occupancy. Vice Chairman O'Bryan said that his family has used short-term rentals in the past, and felt they provide a family friendly environment. He believed that most of the people that moved or brought their business to this County visited here first. He asked the County Attorney to review the State Law that Mr. Powell referenced, and provide an opinion before the final meeting, so the Board can take appropriate action. I Commissioner Davis also revealed that his family uses short-term rentals when traveling. I He could only recall two negative complaints in his eight years of being a commissioner. i Community Development Director Bob Keating acknowledged that there have not been a lot of complaints, and reiterated that staff is not changing the policy, they are only clarifying it. I II Chairman Wheeler believed that by clarifying the ordinance, it is in effect, changing it. Commissioner Davis did not favor changing the ordinance, he wanted time to observe whether there is a real or perceived problem; at this time he believed it to be perceived. I Mr. Powell said the people who come for short-term rentals have money, are educated, and seek out what Indian River has to offer. He said there are regulations that can be put into place to take care of the concerns of single-family residences. I Attorney Polackwich focused on legal issues and the interpretation of the proposed amendments to the ordinance. He recalled that vacation rentals are defined under Chapter 509 of the Florida Statutes, which also deals with hotels and vacation rentals at the State level, and are June 19, 2012 11 ATTACHMENT 43 109 1 regulated by the Division of Hotels and Restaurants, Department of Business and Professional Regulations, which is why this situation has been dealt with through the definition of hotel/motel. He said the County Code is gray, and staff s position is that because the ordinance includes"any building,"they now want to clarify that"any building" includes single-family residences. I Richard Gillmor, Sebastian Councilmember and Congressional candidate, addressed the LDR's regarding vacation rentals. He felt the vacation rental business is self-regulating, and he cautioned the Board not to fix what is not broken. He suggested that staff invite other short-term rental landlords to future workshops. There being no other speakers, the Chairman closed the Public Hearing. MOTION WAS MADE by Commissioner Solari, SECONDED by Commissioner Flescher, to direct staff to remove the proposed changes to the "Hotel/Motel" section of the Land Development Regulations. Discussion ensued among the Board as to how to make the amendment to the Land Development Regulations clearer. MOTION WAS AMENDED by Commissioner Solari, SECONDED by Commissioner Flescher, to allow short- term rentals for less than one month. The Chairman CALLED THE QUESTION and the motion carried. The Board unanimously directed staff to: (1) remove the proposed changes to the "Hotel/Motel" section of the Land Development Regulations; and .i June 19, 2012 12 f����N•t, � 110 I (2) include a sentence that would allow for short-term rentals less than one month at a time. The Commissioners and staff debated the density transition area buffer requirement in the subdivision and site plan ordinance. ON MOTION by Commissioner Solari, SECONDED by Commissioner Davis, the Board unanimously approved to eliminate any Land Development Regulation wording that implements the density transition area requirements of Future Land Use Element(FLUE) Policy 1.48. In conclusion, the Board announced its intention to adopt the final ordinances at the Special Call Meeting, scheduled for July 10, 2012, at 5:01 p.m. 10.B. PUBLIC DISCUSSIONITEMS—NONE i 10.0 PUBLIC NOTICE ITEMS 10.C.1. NOTICE OF SCHEDULED PUBLIC HEARING FOR.JUL Y 10, 2012: PELICAN ISLAND AVDUBONSOCIETY'SREQUEST FOR SPECL4L EXCEPTION USE APPROVAL FOR A COMMUNITY CENTER (QUASI-JUDICIAL) County Attorney Polackwich read the notice into the record. i 11. COUNTY ADMINISTRATOR MATTERS I1.A. APPEAL OF COMMUNITY DEVELOPMENT DIRECTOR'S DENIAL OF 12 IMPACT FEE REFUNDAPPLICATIONS SUBMITTED BYIMPACT FEE CONSULTANTS (QUASI-.JUDICIAL) June 19, 2012 13 3 `sm111 3. PLEDGE OF ALLEGIANCE Commissioner Flescher led the Pledge of Allegiance to the Flag. 4. PUBLIC ITEMS 4.A. PUBLICHEARINGS 4.A.I. FINAL HEARING: CONSIDERATION OF PROPOSED LDR(LAND DEVELOPMENT REGULATION)AMENDMENTS (LEGISLATIVE) i PROOF OF PUBLICATION OF ADVERTISEMENT FOR HEARING IS ON FILE IN THE I OFFICE OF THE CLERK TO THE BOARD Community Planning Director Stan Boling, using a PowerPoint presentation (on file), reported that this is the second and final hearing to consider amendments to various Land Development Regulations (LDRs). He stated that several of the proposed regulations include LDR amendments that implement the adopted Evaluation and Appraisal Report (EAR) Comprehensive Plan policies; however, the LDR amendments under consideration do not include the Urban Service Boundary buffer initiative or the West Gifford initiative. He reviewed the proposed LDR amendments and pointed out that the proposed revisions would: (1) revise the previously proposed changes to the definition of hotel/motel and add a provision specifically allowing residential dwelling units to be rented out for short-term vacation stays; and (2)delete the previously proposed changes that would implement density transition area Future Land Use Element(FLUE) Policy 1.48. He also noted that the County's LDRs need to be amended to be consistent with the EAR amendments to the Comprehensive Plan, and the other proposed amendments that were initiated by staff, and the Commissioners at the Board of County Commission meeting of June 19, 2012. He thereafter summarized the points from an e-mail he received from David Risinger(on file) regarding his objections to short-term stay issues, and the responses from the County Attorney. I July 10, 2012 Special Call Meeting 2 112 � i The Chairman opened the Public Hearing. THE FOLLOWING INDIVIDUALS SUPPORTED SHORT-TERM RENTAL UNITS: Glenn Powell, 12845 Bay Street, Roseland, said he was the "poster child" for short-term vacation rentals;therefore, he provided background and reiterated concerns from when he spoke i at the Board of County Commission meeting of June 19, 2012, regarding issues of short-term vacation rentals, individual property rights, the County Code being silent on short-term rental times and limitations, and the role of the government controlling private ownership rights. John Conway, owner of Sebastian Riverfront Resort, and Sebastian Vacation Rentals i Bill Waterman, 460 10`h Place SW, Oakridge, licensed vacation manager THE FOLLOWING INDIVIDUALS OPPOSED SHORT-TERM RENTAL UNITS: David Hunter, resident of Central Beach, Indian River County I Jim Gregg, landlord, lives in gated community Terry Potts, Board Member of Amelia Plantation Property Owners' Association I Beth Casano, 1610 3`d Court, Rockridge Property Owners' Association President Randy Fryar, owner of four properties in Indian River County I Susan Aiken, Floralton Beach Subdivision i July 10, 2012 Special Call Meeting 3 ATTAGHmuff 3 113 i Commissioner Davis sought and received details on how to differentiate between legitimate and non-legitimate rental businesses. Commissioner Flescher clarified that legitimate short-term rental businesses are licensed, i inspected by the County Health Department, and lodging taxes are collected when the dwellings are rented (7% for State, 4% for County). Community Development Director Bob Keating affirmed for Vice Chairman O'Bryan that Code Enforcement could/would address complaints regarding bad behavior at short-term rentals. i Chairman Wheeler expressed that those living in gated communities should address I concerns and issues through their Property Owners' Association. He did not want to pass an ordinance that would prevent short-term vacation rentals Countywide. I I Director Boling, in response to Commissioner Davis, disclosed that the existing definition is unclear, and staff's interpretation of the County Ordinance is that to rent for less than 30 days constitutes a hotel/motel usage. I Director Keating confirmed that the current code is enforceable, but believed it would be best to clarify, not change it. I i Attorney Polackwich explained why the ordinance is unclear, and why staff reached its conclusion by implication, rather than by a direct sentence in the definition stating that any structure offering a combination of rooms for rent or lease for longer than one month at a time, shall not be considered a hotel or motel. He made it clear that the definition does not expressly address the question of what happens if a property is rented for less than a month; therefore, staff interpreted the provision to mean that if a house is rented for less than one month, it is regarded as a hotel/motel. i July 10, 2012 Special Call Meeting 4 ATTACWMER 114 `f I Chairman Wheeler believed that most of the complaints would have occurred whether the ordinance addressed the situation or not, since those individuals are probably operating illegal I rentals. He also emphasized that anytime a citizen suspects that someone is renting without a i license, they need to call Code Enforcement. There being no additional speakers, the Chairman closed the Public Hearing. Commissioner Davis favored weekly rentals, observed that the individuals not doing the right thing are causing the problems, and felt that passing a regulation that would not permit i short-term rentals would put the law abiding landlords out of business. Commissioner Flescher shared Commissioner Davis's sentiments. He believed that approving the amendments would make things better. He said he would rather see rental houses registered and well maintained, as opposed to those that cannot be rented and left to fall into foreclosure. He concluded that adopting the proposed ordinances would be the best option for all I County citizens. Vice Chairman O'Bryan determined that most issues with short-term rentals were due to a lack of communication. He believed issues/situations could be resolved if people would be good neighbors, and more proactive. He thanked the speakers for expressing their opinions, and j said that if they have any issues, to contact staff or the Commissioners to ensure the property is j being rented legally. Commissioner Solari understood the perspectives of both the landlords and the residents of the neighboring properties. He believed the existing mechanisms could deal with the issues, and if the Board prevented people from renting short-term rentals, and made them annual rentals, it might be just as bad. He wanted the County to continue making people aware of the County Code, local laws, and State mechanisms; therefore he suggested staff research the State mechanisms and develop something in terms of local mechanisms that could be used and readily available to those with complaints. July 10, 2012 Special Call Meeting 5 ATTACHMENT 3 115 II MOTION WAS MADE by Vice Chairman O'Bryan, SECONDED by Commissioner Solari, to adopt the 18 ordinances as proposed by staff. Chairman Wheeler concurred with the other Commissioners' comments and added that many problems in the neighborhoods have not"just been brought to light," but believed they have been going on for years, either illegally or through Code Enforcement violations. The Chairman CALLED THE QUESTION and the Motion carried unanimously. The Board adopted the following ordinances: Ordinance 2012-013 concerning amendments to its Land Development Regulations (LDRs); providing for amendments to Chapter 901, Definitions, by amending definitions in alphabetical order in Section 901.03, and by providing for repeal of conflicting provisions; i codification; severability; and effective date. I I Ordinance 2012-014, concerning amendments to its Land Development Regulations (LDRs); providing for amendments to Chapter 902, Administrative Mechanisms, by amending appeals from decisions of the Community Development Director or his designee Section 902.07; and by amending Technical Review Committee Section 902.10; and by providing for repeal of conflicting provisions; codification; severability; and effective date. July 10, 2012 Special Call Meeting 6 116 RTTACHMIElff i i INDIAN RIVER COUNTY COMMUNITY DEVELOPMENT DEPARTMENT 1801 27th Street;Vero Beach FL 32960 * * 772-226-1237/772-978-1806 fax '�loxip4. www.ircgov.com December 17,2012 Ann Cotton 8617 SE Merritt Way Jupiter FL 33458 I RE: Vacation Rental at 6450 Frances Manor and Indian River County Limitations on Vehicles Parked at Single Family Dwellings Dear Ms.Cotton: Recently, the state notified county staff that you obtained a state license for a vacation rental at 6450 Frances Manor within the Amelia Plantation subdivision. Staff is contacting you,and has contacted every other vacation rental state license holder in the unincorporated area of the county, to ensure that each license holder is aware of the county's limitation on vehicles parked at a single-family dwelling. Within the unincorporated area of the county, no more than (three) 3 vehicles may be parked outside of an enclosed area(garage or attached carport). A copy of the pertinent county regulations is attached for your reference. This parking limitation applies to the residence/vacation rental at 6450 Frances Manor. Staff requests that you ensure that your vacation rental clients are aware of and comply with the county's single family dwelling parking regulations. Also, staff encourages you to contact the Amelia Plantation subdivision property owners association regarding any private restrictions or policies. If you have any questions,please do not hesitate to contact me at(772)226-1235 or sboling@ircgov.com. • I Sincerely, Stan Boling,AI Planning Director Attachment: As Stated I cc: Board of County Commissioners(via e-mail) Joe Baird,County Administrator(via e-mail) Alan S.Polackwich,Sr.,County Attorney(via e-mail) Robert M. Keating,AICP Roland M. DeBlois,AICP(via e-mail) Kelly Buck(via e-mail) Amelia Plantation P.O.A.(US Mail) FACommunity Development\Users\C urDev\TMs and correspondence\vacadwrentatpWng\AnnCotton.doc 117 ATTACHMENT 4 �I 901 Definition: Unenclosed storage the temporary placement of recreational vehicles, boats, trailers and similar recreational equipment in an open area or accessory structure without walls. For the purposes of this section, recreational vehicles and similar equipment stored in accessory garages or attached carports shall be considered to be in enclosed areas. 912.17(2)(b) (b) Parking or storage of automobiles. A maximum of three (3) automobiles (not including recreational vehicles) may be parked in an unenclosed area on a single- family zoned lot. However, one additional vehicle for each licensed driver permanently residing at the premises may be parked on the lot. No automobile may be parked or stored in any required yard area. The provisions of this section shall not preclude the parking of automobiles by persons visiting a single-family ! home. I i I I t I I i i i FACommunity Development\Users\CurDev\TMs and correspondence\vacatio=ntalparking\AnnCotton doc rATTActimm 4 118 i 4/=15 DBPR•DUDEK MITCHEII,D;Doig Business As;DUDEK RPENTAL,Vacation Rectal.Dwelling 2:48:38 PM 4/23/2015 Licensee Information Name: D'J721'k v:ITCH-EL;:D (primary Name) DUDEY REKTAL(DSA Name) Main Address: 3 ROYAL PALi4, POSAlTE PHE County: 1011DIAR R3VER License Mailing: 3 ROYAL PALL, POIP 71-:E VERO B•rACrz FL 32960 County: I UcenseLocation: :2400 23 VERO U r4CF: s"l. 32963 County: IMDIAN RIVER license 7nforniatipn Llcense Type: Vacation Rental- Dweiling Ra nk: Dwelling License Number: DWE4101319 Status: Cl:v rent,Active Licensure Date: 04/29/20:.4 Expires: 04/01/2016 Spacial Qua:lficaidons Quaiificav on 4"active 91+1y1a 04/29/2014 IndlenRive.—APR 04/29/2014 MGLE UNIT 34/29/2014 i Alternate Mimes I i ti;/+����+ `l l tt:gid i i�•t-!h� t 1_1� iJ�tl it�a tr_:t4-1 l-71ni4n _1,3)_-rsi! -,pail:_. _�:�.ri.. ._�tlWu c«sw+,_rC ,stact G:mcr•BSO.go7.1.7b hdp:Nwww.nViorlddiceme.cwitUcenseDeWl.asp?SlD=&k*-68808MM740835Pa06DF9B rWD278 '2 216 'HCl ' 5 119 VACATION RENTAL COMPLAINTS Address of Complaint Verify License w/DBPR Date complaint given to DBPR Code Officer Status 1 2125 W Beachside Ln No license 7/16/2012 Rose Case closed by the state— no license issued 2 1571 Smugglers Cove No license 7/11/12 Vanessa Case closed by the state— no license issued 3 6450 Frances Manor No license sent initial Sent initial contact letter to Kelly License issued contact letter to owners owners 4 3011 Calcutta Dr No license 12/7/2012 Kelly Case closed by the state— no license issued 5 580 Reef Rd No license 12/2/2013 Rose Case closed by the state— no license issued 6 8515 De Havilland Ct No license 2/11/2014 Vanessa Case closed by the state— no license issued 7 2400 23`d St SE No license 3/21/2014 Vanessa Licensed issued 8 12576 AIA No license 4/21/2015 Betty Under state investigation 9 1491 Smugglers Cove No license 4/23/2015 Vanessa Under state investigation �y 10 13060 Hwy AIA No license 5/22/2015 Betty Under state investigation �s F:/users/kelly/vacationrentals/vaccomplaintchart N O — Comparison of Parking Standards for Vacation Rentals (April 2015) Jurisdiction Comments Parking Location Min. # Spaces Max. # Spaces 1. Vero Beach, FL Prohibits vacation rentals in N/A N/A N/A residential districts in lawsuit 2. Fellsmere, FL No specific standards for vacation rentals 3. Sebastian, FL No specific standards for vacation rentals; no complaints in recent ears 4. Brevard County, FL Allows single family resort No parking along street 1 off-street space per dwellings bedroom 5. St. Lucie County, FL Applies parking at lodging use _ .71 to 1.29 spaces per rate occupied room 6. Manatee County, FL No specific standards for vacation Must park in driveway or rentals along street; cannot block driveways or hydrants 7. Fort Myers Beach, FL 1 space per bedroom or guest room 3C 8. Islamorada, FL Specific standards apply; Park in driveways only; _ Limited to max # r" application for vacation rentals parking over sidewalks or presented in vacation required in right-of-way prohibited rental application 9. Bal Harbor Village, FL Specific standards apply; Park in areas shown in _ Limited to max # application for vacation rentals vacation rental application presented in vacation required rental application 10. Duluth, Minn. _ _ 1 space per 2 bedrooms _ 11. Coconino, Ariz _ _ 1 space per bedroom 12. Douglas County,Nev. Max. occupancy 2 persons per On site and assigned _ Limited to max # bedroom plus 4 extra persons per spaces only shown on vacation residence rental application 13. South Lake Tahoe, CA Currently changing regulations. As shown on vacation _ Limited to max # Max. occupancy 2 persons per rental application shown on vacation bedroom plus 4 extra persons per rental application residence �., FACommunity Development\CurDev\Ordinances\20150rdinances\Vacation Rentals\parkingstandardschart.doc 1 N Comparison of Parking Standards for Vacation Rentals (April 2015) Jurisdiction Comments Parking Location Min. # Spaces Max. # Spaces 14. Sonoma County, CA Max. occupancy 18 persons per On-street parking "may be 1 space per 2 guest residence except for recognized considered" rooms holidays 15. San Luis Obispo Co., _ Limited to garage or _ CA driveway only Indian River County Comments Parking Location Min. # Spaces Max. # Spaces A. Existing Section 911.15 and right-of- Off-street parking Motels: 1 space per rentable _ way ordinance regulate parking required for commercial room locations. No vacation rental and multi-family regulations; vacation rental development. In single- Bed & Breakfast: 2 spaces considered same as a residential family areas parking plus one space per rentable unit allowed in right-of-way room but not in required front yard areas Multi-family: 2 spaces per unit Note: all spaces off-site with landscaping between parking area and street B. Draft Proposal Create definition of"vacation Limited to garage, carport, _ Total number of garage rental"consistent with state and driveway. Over flow and carport spaces plus definition used for licensing parking allowed elsewhere up to 5 spaces in ("transient public lodging on site if screened from designated driveway (one establishment"); create specific view from street and such space per bedroom parking standards for vacation shown on approved not to exceed five rentals in 911.15 administrative approval spaces). Extra site plan "overflow" spaces allowed if screened from view from street and shown on approved administrative approval site plan. NFACommunity Deve1opment\CurDcv\Ordinances\20150rdinances\Vacation Rentals\parkingstandardschart.doc 2 N - — Section 103.07. Code eriforcernent citation procedures—Genei-ol. (1) These procedures are enacted pursuant to F.S. §162.21. (2) Citation authorization; application. A code enforcement officer so designated by the county is authorized to issue a citation to a person when, based upon personal investigation, the officer has reasonable cause to believe that the person has committed-a civil infraction in violation of a duly enacted county code or ordinance; the county court will hear the charge. Designation as a code enforcement officer does not provide the code enforcement officer with the power of arrest or subject the code officer to the provisions of F.S. §§943.085 through 943.255. (3) Notification prior to citation issuance; procedures. (a) Prior to issuing a citation, a code enforcement officer shall provide notice to the person that the person has committed a violation of a code or ordinance and shall establish a reasonable time period within which the person must correct the violation. Such time period shall be no more than thirty (30) days. If, upon personal investigation, a code enforcement officer finds that the person has not corrected the violation within the time period,the code enforcement officer may Issue a citation to the person who has committed the violation.A code enforcement officer does not have to provide the person with a reasonable time period to correct the violation prior to issuing a citation and may Immediately issue a citation if the code enforcement officer has reason j to believe that the violation presents a serious threat to the public health,safety or welfare,or if the violation is irreparable or irreversible. Notwithstanding the preceding paragraph (103.07(3)(a)), the board of county commissioners shall adopt, by resolution, a schedule of violations and penalties to be assessed by code enforcement officers, including standard notification time periods for specific types of violations, said time periods not exceeding thirty(30)days. I (b) A citation issued by a code enforcement officer shall be in a form prescribed by the county and shall contain: 1. The date and time of issuance. 2. The name and address of the person to whom the citation is issued. i 3. The date and time the civil infraction was committed. 4. The facts constituting reasonable cause. S. The number of the section of the code or ordinance violated. 6. The name and authority of the code enforcement officer. 7. The procedure for the person to follow in order to pay the civil penalty or to contest the I citation. 8. The applicable civil penalty if the person elects to contest the citation. 9. The applicable civil penalty if the person elects not to contest the citation. 10. A conspicuous statement that if the person falls to pay the civil penalty within the time allowed,or fails to appear in court to contest the citation,he shall be deemed to have waived ATTACHMENT 123 his right to contest the citation and that, in such case,judgment maybe entered against the person for an amount up to the maximum civil penalty. 11. A statement to read as follow: I hereby elect to waive my right to a court hearing and in lieu thereof select to have my case heard by the Indian River County Code Enforcement Board or designated special master. i understand that the decision of the code enforcement board or designated special master shall be final and binding on me. (signature). (4) After issuing a citation to an alleged violator, a code enforcement officer shall deposit the original citation and one copy of the citation with the county court,unless the a Ileged violator elects to appear j before the code enforcement board or designated special master in which case the citation and copy shall be deposited with the secretary of the code enforcement board. (5) Any person who willfully refuses to sign and accept a citation issued by a code enforcement officer shall be guilty of a misdemeanor of the second degree, punishable as provided in F.S. §§ 775.082, 775.083. (6) The provisions of this section shall not apply to the enforcement of building codes adopted pursuant to F.S. § 553.73, as they apply to construction, provided that a building permit is either not required or has been issued by the county. (7) The provisions of this section are an additional and supplemental means of enforcing county codes i and ordinances; nothing contained in this section shall prohibit the county from enforcing its codes or ordinances by any other means. (Ord. No.92-9, § 1,4-21-92) i I i i i i MACHMENT 124 I Commission office. He recommended the board move forward on approving the rezoning request. The Applicant, Bruce Barkett, waive& s presentation and explained that the application is consistent with the approved site plan. ON MOTION BY�Dr. Day, SECONDED BY Ms. i Caldarone ,the members voted unanimously (6-0) to appro the recommendation for rezoning with the nditions set forth in the staffs recommendation to the Board of County Commissioners. i Chairman Polackwich read the following into the record: B. Consideration of Proposed Parking Regulations for Vacation Rentals ("Ordinance 1"); Amending Land Development Regulations Chapters 901 (Definitions), 911 (Zoning), and 912 (Single-Family Development) [Legislative] Mr. Boling presented a PowerPoint presentation, a copy of which is on file in the Commission office. He discussed the fact that in 2011, the State pre- empted local government regulations regarding vacation rentals and the Board of County Commissioners adopted a code change in 2012 specifying that vacation rentals are treated the same as conventional residences. Since that time, Code Enforcement has received several complaints regarding parking and the BCC directed staff to initiate the adoption process for special parking regulations for vacation rentals. In addition, a Short Term Vacation Rental Advisory Committee was established in July 2015. Mr. Boling went on to review Proposed Ordinance #1, clarifying that it does not change existing parking allowances for conventional residences. For vacation rentals, parking would be limited to the number of carport/garage spaces plus one space per bedroom, not to exceed five spaces outside. For rentals with no carport/garage, parking would be limited to two spaces plus one space per bedroom, not to exceed five spaces outside. There was also a provision for "excess spaces" for larger parcels. He pointed out some of the concerns from "interested parties" thus far. Chairman Polackwich voiced his concern with the ordinance regarding the definition of "vacation rental", particularly when the homeowner also lives in the residence. The homeowner wouldn't have the same parking privileges as his neighbor whenever he's living in his home. PZC/Approved 5 August 13, 2015 125 ATTACHMENT � i Glen Powell, who operates four vacation rentals in Roseland, conveyed his belief that 99.9% of vacation rental landlords do the right thing but the other 0.1% are the problem. He believes that if Ordinance 2 (prohibiting commercial events at residences) is passed, it will take care of Ordinance 1 . He went on to point out that bad behavior is not limited to vacation home rentals; homeowners often exhibit bad behavior as well and there's nothing in the county ordinance that deals with that. Perhaps there should be code limiting number of cars in front of a residence regardless of whether it is a vacation rental or not. Carol Lewis, real estate broker in Indian River County since 1975, spoke in favor of vacation rental parking and commercial use restrictions. She contended that the majority of vacation rental owners are unlicensed. Her neighborhood, Angler's Cove, is a mix of vacation rentals and residences which she believes is problematic. Dr. Tom Gilman spoke in favor of rental parking and commercial use restrictions. He asserted that there are times he can't even get into his driveway due to all the cars parked at the nearby vacation rental. He believes that his home value has decreased dramatically due to this problem as well. George Lamborn, President of the South Beach Property Owners Association thanked the Board for the work they've put in regarding this problem j that they inherited but believes that there is not enough police force to enforce this Ordinance. He believes that they should keep things simple and easy to enforce. Dr. Miles Conway lives on South All and supports the Ordinance with the exception of the second part which allows a person to apply for additional parking with a Type C buffer as he contends that this could allow too many vehicles at a residence. Nat Mortese of Vero Beach spoke in support of the Ordinance except that j he believes it is unenforceable. He believes that as short term rentals bring revenue to the county, an enforceable way to solve this problem must be found. I Steven Geezler, a Stuart attorney, spoke of his experience in short term rental litigations. He commended the board for attempting to tackle this case and believes that dealing with behavior is the answer, despite whether the people are vacation renters or homeowners. Mr. Emmons stated that he didn't see the merit in the exception for excess daytime parking spaces and questioned enforceability as well. PZC/Approved 6 5 August 13, 2015 126 ATTACHWIT A Chairman Polackwich discussed the fact that this is a unique issue in that we're talking about what amounts to a commercial activity in a residential neighborhood. Normally zoning would take care of this but the situation is that the State has put us in the position of having to deal with the problem. He stated that he would vote against the Ordinance because he feels that it should only apply during periods of rental. Mr. Stewart pointed out that perhaps there should be a Sunset Clause in the ordinance so that if a residence does not rent for a certain period of -time, there should be a way to stop it from being classified as a rental. Mr. Boling discussed the possibility of setting up "seasonal" licenses. ON MOTION BY Mr. Emmons, SECONDED BY Dr. Day, the members voted (5-1) with Chairman Polackwich dissenting, to approve Ordinance 1 as presented with striking out the _excess parking exception allowance in the staffs recommendation to the Board of County Commissioners. Chairman Polackwich read the following into the record: C. Consideration of Proposed Prohibition of Commercial Events at--Single- Family Residences ("Ordinance 2") [Legislative] I Mr. DeBraal explained the logic of the Ordinance 2'that would prohibit a single-family residence being rented out as a site-for a commercial event. It would not affect activities such as private pies by the homeowner. Moreover, temporary use permits could be applied for on a case by case basis, especially on large (agricultural) parcels. Dr. Miles Conway urged the board to pass this' Ordinance, not only because it's good for the neighborhood, but also for the environment, due to the sea turtles on the beadl where many weddings are held. NatMorte/voiced concern about events being held on large acreages and Mre-DeBraal responded that he could apply for temporary use permits as ne de. Mr. Mortese argued that by limiting activities at venues such as these creages, the county loses revenue in the form of tourist taxes and jobs. PZC/Approved 7 August 13, 2015 127 ORDINANCE 2015- PROPOSED ORDINANCE 1 I AN ORDINANCE OF INDIAN RIVER COUNTY, FLORIDA, CONCERNING AMENDMENTS TO ITS LAND DEVELOPMENT REGULATIONS (LDRS); PROVIDING FOR AMENDMENTS TO CHAPTER 901, DEFINITIONS, CHAPTER 911, ZONING, AND CHAPTER 912, SINGLE- FAMILY DEVELOPMENT; BY AMENDING SECTION 901.03, ESTABLISHING THE DEFINITION FOR "VACATION RENTAL"; BY AMENDING GENERAL PROVISIONS SECTION 911.15(4), PARKING OR STORAGE OF VEHICLES; AND BY AMENDING SINGLE-FAMILY DEVELOPMENT SECTION 912.17(2), PARKING OR STORAGE OF VEHICLES; AND BY PROVIDING FOR REPEAL OF CONFLICTING PROVISIONS; i CODIFICATION; SEVERABILITY; AND EFFECTIVE DATE. BE IT ORDAINED BY THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA THAT THE INDIAN RIVER COUNTY LAND DEVELOPMENT REGULATIONS (LDRS) CHAPTER 901, DEFINITIONS, CHAPTER 911, ZONING, AND CHAPTER 912, SINGLE-FAMILY DEVELOPMENT, BE AMENDED AS FOLLOWS: i SECTION #1: Amend LDR Section 901.03, To Establish a Definition of"Vacation rental'; as follows: j Vacation rental: any residential dwelling which is rented or leased more than three times in a I calendar year to a tenant, individual, group of individuals, or party for a period of less than 30 days, or which is advertised or held out to the public as a dwelling which may be regularly rented or leased for a period of less than 30 days. SECTION#2: Amend LDR General Provisions Section 911.15(4), on Parking or storage of vehicles, as follows: (4) Parking or storage of vehicles. (a) Parking or storage of junk vehicles. No junk vehicle shall be parked, and no motor vehicle frame, vehicle body, or vehicle body part shall be stored on residentially zoned or used property unless expressly permitted by this chapter, except when parked or stored in a completely enclosed garage or building. In any agricultural district, one such vehicle is permitted in the rear yard, completely screened from view of neighboring homes and properties. (b) Parking or storage of automobiles. A Except as provided in sub-sections 1.—4. below, a maximum of three (3) automobiles (not including recreational vehicles) may be parked unenelesed aro outside of a carport or garage on a single-family zoned lot. However, one additional vehicle for each licensed driver permanently residing at the premises may be parked on the lot. No automobile may be parked or stored in any required yard area except in a designated and improved or stabilized driveway. The limitations on the number of automobiles parked outside of a carport or garage P" 4 this seeti shall not preclude the parking of automobiles by persons visiting a single family home. Bold Underline: Additions to Ordinance 1 StFike-thF6Ug#! Deleted Text from Existing Ordinance 128 F•\Community Development\CurDev\Ordinances\20150rdinances\Vacation Rentals\BCC9-22-15.doc Arrnsiuvw 1 n ORDINANCE 2015- PROPOSED ORDINANCE 1 1. For a vacation rental that has a carport or garage, the number of automobiles that may be parked outside of a carport or garage shall be limited to one automobile per bedroom not to exceed a total of five (5) automobiles parked outside the carport or garage. , Automobiles parked outside of a carport or garage shall be parked within a designated and improved or stabilized driveway and not within any required yard area. 2. For a vacation rental that has no carport or garage, the total number of automobiles parked shall be limited to two automobiles plus one automobile per bedroom not to exceed a total of five (5) automobiles parked on site. j Automobiles parked outside of a carport or garage shall be parked within a designated and improved or stabilized driveway and not within any required yard area. 3. For all vacation rentals, all automobiles except for service and delivery vehicles i shall be parked on-site and shall not be parked within a road right-of-way except within a designated and improved or stabilized driveway. 4. For all vacation rentals, the number of automobiles parked outside of a carport i or garage may exceed the limitations and maximum set forth above if the excess parking spaces are provided on the single-family lot outside of required setback areas, are visually screened from view from any adiacent public or private street by a Type "C" buffer with 6' opaque feature, and are not occupied by automobiles from 10 pm to 8 am. In addition, prior to use of any excess parking spaces, the vacation rental owner shall apply for and obtain approval from the planning division of an administrative approval site plan depicting each excess parking space and demonstrating compliance with these regulations and standards applied by Traffic Engineering and Fire Prevention. SECTION #3: Amend LDR Single-Family Development Section 912.17(2), on Parking or storage of vehicles, as follows: j (2) Parking or storage of vehicles. (a) Parking or storage of junk vehicles. No junk vehicle shall be parked, and no motor vehicle frame, vehicle body, or vehicle body part shall be stored on residentially zoned or used property unless expressly permitted by this chapter, except when parked or stored in a completely enclosed garage or building. In any agricultural district, one such vehicle is permitted in the rear yard, completely screened from view of neighboring homes and properties. (b) Parking or storage of automobiles. A Except as provided in sub-sections 1.—4. below, a maximum of three (3) automobiles (not including recreational vehicles) may be parked fit- an unenelesed are outside of a carport or garage on a single-family zoned lot. However, one additional vehicle for each licensed driver permanently residing at the premises may be parked on the lot. No automobile may be parked or stored in any required yard area except in a designated and improved or stabilized driveway. The Bold Underline: Additions to Ordinance 2 Stfike through Deleted Text from Existing Ordinance 129 F•\Community Development\CurDev\Ordinances\20150rdinances\Vacation Rentals\BCC9-22-15 doc ORDINANCE 2015- PROPOSED ORDINANCE 1 limitations on the number of automobiles parked outside of a carport and garage 3f this seeti ., shall not preclude the parking of automobiles by persons visiting a single-family home. 1. For a vacation rental that has a carport or garage, the number of automobiles that may be parked outside of a carport or garage shall be limited to one automobile per bedroom not to exceed a total of five (5) automobiles parked outside the carport or garage. Automobiles parked outside of a carport or garage shall be parked within a designated and improved or stabilized driveway and not within any required yard area. 2. For a vacation rental that has no carport or garage, the total number of automobiles parked shall be limited to two automobiles plus one automobile per bedroom not to exceed a total of five (5) automobiles parked on site. Automobiles parked outside of a carport or garage shall be parked within a designated and improved or stabilized driveway and not within any required yard area. 3. For all vacation rentals, all automobiles except for service and delivery vehicles shall be parked on-site and shall not be parked within a road right-of-way except within a designated and improved or stabilized driveway. 4. For all vacation rentals, the number of automobiles parked outside of a carport or garage may exceed the limitations and maximum set forth above if the excess parking spaces are provided on the single-family lot outside of required setback areas, are visually screened from view from any adjacent public or private street by a Type "C" buffer with 6' opaque feature, and are not occupied by automobiles from 10 pm to 8 am. In addition, prior to use of any excess parking spaces, the vacation rental owner shall apply for and obtain approval from the i planning division of an administrative approval site plan depicting each excess parking space and demonstrating compliance with these regulations and standards applied by Traffic Engineering and Fire Prevention. SECTION #4: SEVERABILITY I If any clause, section or provision of this Ordinance shall be declared by a court of competent jurisdiction to be unconstitutional or invalid for any cause or reason, the same shall be eliminated from this Ordinance and the remaining portion of this Ordinance shall be in full force and effect and be as valid as if such invalid portion thereof had not been incorporated therein. SECTION#5: REPEAL OF CONFLICTING ORDINANCES The provisions of any other Iridian River County ordinance that are inconsistent or in conflict with the provisions of this Ordinance are repealed to the extent of such inconsistency or conflict. SECTION #6: INCLUSION IN THE CODE OF LAWS AND ORDINANCES The provisions of this Ordinance shall become and be made a part of the Code of Laws and Ordinances of Indian River County, Florida. The sections of the Ordinance may be renumbered or Bold Underline: Additions to Ordinance 3 Stfi#e tkeugks Deleted Text from Existing Ordinance 130 F•\Community Development\CurDev\Ordinances\20150rdinances\Vacation Rentals\BCC9-22-15.doc ORDINANCE 2015- PROPOSED ORDINANCE 1 i relettered to accomplish such, and the word "ordinance" may be changed to "section", "article", or any other appropriate word. SECTION #7: EFFECTIVE DATE This Ordinance shall take effect upon filing with the Department of State. i This ordinance was advertised in the Press-Journal on the day of , 2015, for a public hearing to be held on the day of , 2015, at which time it was moved for adoption by Commissioner , seconded by Commissioner , and adopted by the following vote: Chairman Wesley S. Davis I Vice Chairman Bob Solari Commissioner Joseph E. Flescher Commissioner Tim Zorc i Commissioner Peter D. O'Bryan BOARD OF COUNTY COMMISSIONERS t OF INDIAN RIVER COUNTY The Chairman there upon declared the ordinance duly passed and adopted this day of 52015. BY: Wesley S. Davis, Chairman ATTEST: Jeffrey R. Smith, Clerk of Court and Comptroller BY: I Deputy Clerk This ordinance was filed with the Department of State on the following date: APPROVED AS TO FORM AND LEGAL SUFFICIENCY gt•Dylan Reingo d, County Attorney APPROVED AS TO PLANNING MATTERS Stan Boling, A10; Q mmunity Development Director Bold Underline. Additions to Ordinance 4 Deleted Text from Existing Ordinance 131 F-\Community Development\CurDev\Ordinances\2015Ord inances\Vacation Rentals\BCC9-22-15 doc Parking Regulations ulations for Vacation Rentals I [ Public Hearing] October 13, 2015 Board of County Commission [Continued Hearing from September 22 and October 6 2015] Proposed Ordinance • Clarifies but does not change existing allowances for conventional residences • Establishes definition of "vacation rental": follows state definition for any residential unit offered for rent, or rented- out for less than 30 days more than three times in a calendar year. 13�•� 1 t 10/15/2015 I • Establishes separate and more stringent parking regulations for vacation rentals compared to allowances for conventional residences. Justification: frequency and potential for excess parking observed locally and in other jurisdictions for vacation rentals. —Accommodate but limit; address visual/residential character impacts by limiting number of cars parked outside of garages and carports, parking space location, special buffer and hours of operation limits for overflow excess spaces. Vacation Rentals I • Parking Locations: garage/carport, designated and improved or stabilized driveway, not in required setbacks, not along street (in right-of-way) i —Exemption for service and delivery vehicles (could include owner/manager visits for inspection and management activities) 131•!{•2 i 10/15/2015 Vacation Rentals 1. Unit with Carport/Garage: carport/garage space + 1 space per bedroom not to exceed 5 spaces outside i EX: 3 bdr/2 car garage: 5 spaces (inside plus outside) f 6 bdr/2 car garage: 7 spaces (inside plus outside) I 2. Unit with No Carport/Garage: 2 spaces + 1 space per bedroom not to exceed 5 spaces outside EX: 1 bdr: 3 spaces (outside) 3 bdr: 5 spaces (outside) i I 3I.A 3 i I 10/15/2015 I 3. Excess Spaces: allowed if site plan approved, if meets Traffic and Fire Prevention standards, and if provision of 15' — 20' wide Type C Buffer with 6' opaque feature between spaces and adjacent street [currently no cap; could place cap] ! —Not occupied from 10 pm to 8 am ' —Accommodates overflow of cars during day and evening while addressing aesthetic character of residential neighborhood NOTE: PZC voted 5-1 that BCC approved ordinance WITHOUT this excess spaces provision i I I Summary of Public Comments to Date I • Good and reasonable as proposed • Parking encroachment on street/front yard real world problem • Agree with PZC: don't allow excess spaces • Some on-road or grass parking needed in some cases • Don't allow units to switch back and forth between vacation rental, conventional rental, owner occupied • Controlling events and parking will control over-crowding 13 L-A 4 10/15/2015 Staff Recommendation That the BCC adopt parking regulations for vacation rentals, as proposed by staff. !o-A 5 OCCUPANCY 1 D.A. I. _."._:. .:_.o.. ._rt .. ' MAINTENANCE CODE ORD. INSPECTOR ) r DATE ADDRESS OWNER r _ t EXTERIOR SANITATION . Sump pumps can not drain into sewer Grading&drainage no standing water : All utilities must be operable Driveways to beA6 hed, maintained Windowless bathrms. Req exhaust fans Sidewalks no tripping hazards, All bedrms..Require min.(2)outlets Infestation of insects or rodents __ Bedrooms Occupancy. • Sidin &.roofin damaged or missing 60 sq.ft. (1j Occupant - ;. Writ peeling orbare wood/metal 80 sq.ft. (2)Occupants j Windows opemble,not broken 120 sq.ft. (3)Occupants • Window screens no holes or tears 150 sq.ft. 4)Occupants _- . House address numbers 4" high Isleeping rms.Shall not constitute the Handrails 4 or more risers graspable only means of access to other sleeping Guard rails gaps no more than 5" rooms or habitable spaces Foundation no structural damage Beds are NOT permitted in Kit/Lv.Areas Tall grass and weeds Bedrm.Doors must be min.28"w 6'-6"ht Sanitary Sewer caps on clean outs Bedrm.Egress window sill ht max 44"ht. rmushroom type:&elbows vents Tht I.Bedrm.,Egress window min.opening Water meter reader mounted exterior min.ht.24"&width 20"or greater Gas meters along driveway protected Living space above the garage,garage Maintain exterior property ceiling must have min.5/8"fire code • INTERIOR must be clean: sheetrock,all penetrations ceiling& Smoke/carbon_det.On•all floors walls must be fire rated caulk Kitchen:stoves must be tip proof I Decks and Porches structurally sound GFI outlets in-all wet:areas ie:K41bath Basements/Attics clean no debris Fire Ext.mounted within 10'.of kit. _ Flue pipes for Heat/water heater must 1016s or less:2A:10B:C with:hose= be,propgd vented to_outside_.. Sinks&vanities free of cracks Bedrm. Egress_window_or door blocked All Plumbing Fixt. In working order Item Comments hot/cold water,no leaks no dripping Broken cabinets or vanities Water stains on walls or ceiling Broken doors and working knobs • Broken or torn furniture Rotting floors,torn or stained carpet Mattresses must be clean¬ torn Interior walls provide paint if needed Water heater relief valve aim towards ground to within 6" Dryers vented to exterior Extension cords or wiring exposed and tripping hazards Liehtine fixtures elobes in olace �` i Indian River County Board of Commissioners Walter H. Forman, MD 1801 27th St 2440 23RD ST SE ® Vero Beach, FL 32960. Vero Beach, FL 32963. BY HAND October 1, 2015. Daily Rental Ordinances Dear Sirs: i I personally attended your Board meeting on September 22, 2015 and waited in the audience for an opportunity to address you on the Daily Rental Ordinances you were debating. Unfortunately, I had an office full of patients to attend to and could not wait any longer. For the same reason I am unable to address you in person at your meeting of October 6, 2015. 1 have thus provided this letter to Dr.Thomas Gillman to read into the record at the meeting. I have lived at the above address, a 0.7 acre property in unincorporated Indian River County since 1978. During this period of 37 years my family and our neighbors to the south have enjoyed a quiet and peaceful oceanfront lifestyle. Even during the destructive and stressful Hurricane periods our neighborhood through the hard work,care,consideration and help of our neighbors of 17 and 22 years respectively were I able to restore our quiet and peaceful quality of life very quickly. i This quiet and peaceful existence that endured for 34 years and numerous Hurricanes changed for the worse when in 2012, you allowed commercial daily rental businesses to operate at our residence front doors. Specifically, a 0.3 acre property boarding groups of over 16 people of unknown origin arriving in 10, 12 and even 18 cars and trucks for short periods of time has removed the pristine peace and tranquility ® of the adjoining 3.2 acre properties. In other words a rental business occupying 9%of the property area has negatively impacted the quality of life and value of 91%of the adjoining properties over the last three years. Words written on a piece of paper cannot convey noise,garbage stench,trespassing, commercial parking lots, parties, reunions and general social abuse from these types of unregulated businesses. You have to personally experience the affront of these businesses to properly understand and feel the distress of your constituents by having one of these businesses operating on the front door step of your residences. With this in mind, the message I would like delivered to you, is the Event Ordinance you recently passed will amount to nothing without the steel of the Proposed Parking Ordinance backing it up. 10 cars parked on the lawn of a 0.3 acre property with 18 strangers claiming to be on "vacation and enjoying a football barbecue"has the same disruptive effect as a "Wedding or Family Reunion". You control the car influx, you control the disruptive stranger influx and their parties irrespective of how they describe the event. In conclusion, please follow the sound advice of your own Planning and Zoning Commission who rejected both Part 4 of the Proposed Ordinance and the suggestion the Business Parking restriction should be set aside when the owner sleeps at the house for a week in each year.Your Planning and Zoning Commission saw through this ploy of undermining the annual State Business Dwelling license and so should you. Should you follow the advice of your own Planning and Zoning Commission by implementing their version of the Parking Ordinance and enforcing the Event Ordinance, you will not have cured the problems of 2012 but will certainly have provided some small measure of relief. ® Yours Sincerely, Walter H. Forman, MD. (31 - G I A . t . carolbuffum@att-.net CAROL LEWIS:BUFFUM Licensed Real Estate Broker 1965 Anglers Cove September 21, 2015 Vero Beach, FL 32963 Tel 772-231-0343 Fax' 772-231-5533 Cell. 772-633-4279 im TO: INDIAN RIVER COUNTY COMMISSIONERS Gentlemen: Please b.e advised that there are many objections and complaints associated with the problem of Vacation Rentals on, the Barrier island. With the current lack of ordinances and restrictions, the vacation rental problem has .mushroomed to make single family residential living very problematic. It is virtually destroying the way of life which we have enjoyed as single family property owners. Daily, weekly and monthly rentals have invaded our previously enjoyed single family neighborhoods. The county restriction of one single, related family occupants has never been enforced. Persons of unrelated status of 8, 10 or more occupants are found in the vacation rental homes. No enforcement exists. Trash stays out in the road for several days waiting for the next pickup when the renters move out. They also leave trash, beer cans and cigarette butts on the beach and on the walkways to the beach.. Some monitoring is needed to enforce landlords to obtain n the State License for vacation rentals. Many do not report the tourist tax which is required for transient rentals. Section 4 of the proposed parking ordinance should be deleted. This is extremely ambiguous and will not produce the intended results. Who i ® is to police the 10 PM to 8 AM restriction? This puts an unnecessary burden on the adjoining single family residential property owner. A vacation rental property is a commercial/business enterprise and should not be relegated to single family status at the owner's whim. How can you condone a business for profit in a single family coned residential area? It is classified as one or the other and commercial development should not be allowed adjacent to single family residences. I am appalled at the makeup of the advisory committee, which apparently consists of real estate professionals who have a monetary interest in the rental properties and other owners of vacation rental properties who stand to gain financially from the ordinance. ® have been a Real Estate Broker in .In t e dean River County for forty years and abhor the greediness associated with the commissions'derived from vacation rentals, The well being of our unique community and of the residents thereof should be our prime consideration: Yours very truly., Carol Lewis B'uffum, 1965 Anglers Cove, Vero Beach, FL 32963 i Tel: 772-231-0343 t VACATION RENTAL COMPLAINTS Address of Complaint Verify License w/DBPR Date complaint given to DBPR Code Officer Status 1 2125 W Beachside Ln No license 7/16/2012 Rose Case closed by the state— no license issued 2 1571 Smugglers Cove No license 7/11/12 Vanessa Case closed by the state— no license issued 3 6450 Frances Manor No license sent initial Sent initial contact letter to Kelly License issued contact letter to owners owners 4 3011 Calcutta Dr No license 12/7/2012 Kelly Case closed by the state— no license issued 5 580 Reef Rd No license 12/2/2013 Rose Case closed by the state— no license issued 6 8515 De Havilland Ct No license 2/11/2014 Vanessa Case closed by the state— no license issued 7 240023 d St SE No license 3/21/2014 Vanessa Licensed issued 8 12576 A1A No license 4/21/2015 Betty Under state investigation 9 1491 Smugglers Cove No license 4/23/2015 Vanessa Under state investigation `j 10 13060 Hwy AIA No license 5/22/2015 Betty Under state investigation F:/users/kelly/vacationrentals/vaccomplaintchart r n W ORDINANCE 2015- PROPOSED ORDINANCE 1 ® Isfnita6.!Dns.on the number.ofi automobiles parked outside of a carnor€ An�ara�e —v--- - ---�_._e shall notar e reclude the parking of automobiles by persons visiting a single-family home. 1. ��Y ab.rental K has a ca0ort trr y�,� w n�� bar a ss�ao i�iat�rab2air�lCed e�iside j a carport,or tts►rae shall be,biced otod A. Aomeb.-le per bedroom_not �o exceed a teal of fine :atsCoMLbjjes Lrked �ta:sade�,s E car i or-gan 4L Aut6mobiles _bai ted outside of.,a cpmort or erica e stsE 5 the kl .wit ir.a; ass C&:zec and, yed osstA �irivevra end not v�lth� a>cv rem. >i�.i�ed,�r?rcI area, .. --- 2. fob_ e- vacation r2nia"that A9-no eartocar: oir,gar$�e,,�3ihe ..total ny, cf Mut©MMMI R-Au ed 5hai!_be_4mjts .tQ`t z g cb es lt,s oink e>tomoblie Icer bedi-o¢ '.eaoii t� exEeedi- toti8t _mf tivP fSI rt t obeleffi -7ad= ®n site. A:stomt369ies park outsade oaresort or r _shr,Ib,e narked a ees ea„1d 1Rs[f7aved�or s:sbilaaedl d:'n-ve�vav�� .�aot will rarrui fed 3. Fescation :entail. r bla�toteeob ex e t for service aad delivery,vehicles shall s,;e nar& d on-site and,7�7 sl Il,eiuC_be_parked fir' i :ahead a t-off wey eset within$.deslicated and imirruved or si�b'�,firflvew . 4: Far„ ail vacst nrentaIsi j e number of automo'bRes narked outside of.a caagmr! ® o nage. ceed;.tlie lirnitai?ione aiYd tnaxlm�aM set forth above of tics exces's aria s�mees.aa provided on the glandis-fanaalE� czirW setback ae aag ar >rnIl. iLFM�4_from view-from jcv adjacent nt-clic or Rrivate street. bpi o. tae C!' .brffer with 6' reaxed are not occugied by st�toaaimbiles fL•oan t0 r M to,8 m Tn� additiaa:`nriartie of au excess narlrsn► s, cel. tine ►icp on z'enta shall aboIv-far nntuin s<�nraval fr m the plan dnff:d lsloin on an adminiaytrative * royal site lara.denictin, each sax MS arld;a ,mace' End. demonstrating cotnnGsree with girl ations And Sg U-4kas VmAled!b -T�'e4fic. eerwg zad Fire �� I —. «.��, y'iLVElalltialt. SISCiIv^R#4: SEVEfCABILITY If any clause, section or provision of this Ordinance shall be declared by a court of competent jurisdiction to be unconstitutionai or invalid for any cause or reason, the same shall be eliminated from this Ordinance and the remaining portion of.this Ordinance shall be in full force and effect and be as valid as if such invalid portimi thereof had not been incorporated therein. SECTIGM#5: 1UUt EAL; OF CONFLICT&G ORDIN1VCE,S The provisions of any other Indian River County ordinance that are inconsistent or in conflict with the provisions of this Ordinan ce are repealed to the extent of such inconsistency or conflict. SECTION 46: INCLUSION IN THE CODE OF LAWS AND ORDINANCES ® The provisions of this Ordinance shall become and be :made a pg-rt of the Code of Laws and Ordinances of Indian Fiver County, Florida. The sxtions of the,Ordinance may be renumbered or Wd Ur,derliac: Addition:to Ordinance 9WAo - Deleted Text fron Existing Ordku nce 3 FACommunity Development\CcrDev\Ordhmces\20150rdinancros\Vacation Rentals\BCC9-22-I3.doc • -------r---ate - .. _ �"• I' . Cud. s� �•. c � �. II COJ � Aye• r ^- �.e�,...y.`%t,q+Y'1'11�1,ae � a iV co w�. ' .1 l°,y Ah,. .*t, ^ -1s S^ ..� *,•,1. - �m',f�..',.�r•,a�!�<.r;��,rrn`jA'^ - +�'•' N cn 7 FDOT Right of Way Subject:FDOT Right of Way From:"Brege,Paul"<Paul.Brege@dot.state.fl.us> ® Date:Mon,3 Aug 2015 13.32:39+0000 To:"mconway@fcast.com"<mconway@fcast.com> Hello Mr.Conway; Just thought I would send you this information.The other concern is that FDOT has the 'urisdiction of AlA and what takes place on that highway,one thing that theDe p artment will not allow is the FDOT Ri ht of Wa to be utilized as a arkin lot. Thanks Paul Brege Maintenance Manager/Permits Office(772)429-4923 Cell (772) 216-4263 E- Mail paul.brege@dot.state.fl.us Content-Description: SKM_364el5080308440.pdf SKM_364e15080308440.pdf Content-Type: application/pdf q Content-Encoding: base64 131 - F -! 1 of 1 10/12/2015 9:26 AM a question for yailbox:///Cl/Users/FCI-Conway/AppData/Roaming/Thunderbird/Profiles/9 c9h.default/Ma... Subject: a question for you From: Gmail Date: Thu, 24 Sep 2015 11 :27: 19 -0400 To: mconway@fcast.com Miles, At last we have something from the council. It is just a beginning. There are so many people here on i who hate these short term rentals(but they,remain-silent) What is- your opinion about contacting a local .sign company to make attractive ,lawn signs that we can buy and put in our lawns saying something like "We hate short term rentals"? The wording would have to be aceeptable to code enforcemerit, i suppose. There could be dozens on lawns just in my area. Then ft vagglty 'it►►'ha adffi, t4ffvfta duGpe a 1Nl@P 'ilu *V, best 1 of 1 10/12/2015 11:16 AM I ib A• 1 Florida Departmentof Office of the General Counsel Bu s i nes �) William N.Spicola,General Counsel Professi rha! 1940 North Monroe Street Tallahassee,Florida 32399-221 Regulation Phone:850.488.0083 •Fac 850.922.1278 j ®1 Ken Lawson,Secretary Rick Scott,Governor August 28, 2015 The Honorable Debbie Mayfield 1053 20th Place Vero Beach, Florida 32960-5359 Dear Representative Mayfield: Thank you for your inquiry. You asked whether a vacation rental unit must meet the requirements of the license while the owner is residing in the unit. As provided in s. 509.041(1), F.S., vacation rental licenses are annual licenses. Once the license is issued, the unit is a vacation rental until the license is relinquished or revoked. Therefore, a vacation rental unit must comply with all requirements of the Department of Business and Professional Regulation vacation rental license during the entire term of the license. _ Sincerely, Michael Martinez Deputy General Counsel Department of Business and Professional Regulation M M/md cc: Ken Lawson, Secretary Diann Worzalla, Director Dan Olson, Director LICENSE EFFICIENTLY.REGULATE FAIRLY. WWW.MYFLORIDALICENSE.COM i D. Q ( . I October 12, 2015 . To: Indian River 'County Commissioners From: George D.F. Lamborn, President South Beach Property Owners Dear Commissioners, I have listened carefully to 'the serious complaints of -my const, Beach. Some .of whom 1 believe have written to you and they have uncertain terms the damage incurred to them and their neighbors, b Board of County Commissioners -decisi.on of allowing :short term `rental in residential neighborhoods. While I don't have the legal authority the and ,at least mitigate your past mistakes; I do as President of the SI obligation to -try , and improve at least the .conditions. affecting the resi, suffering and help restore their quality of life they have enjoyed for- residents orresidents and the many more to .come need -your help but have not It is easy to say "what difference do short 'term rentals make makes a hell of a diiffere.nce to me and especially, to all the South E currently not yet affected. Turning our backs on what has taken plat and Fort Lauderdale proves. that those of us with protective associatic .proof from short -term rental despite what our leaders say. If ..you- N subjected Ao all of the -effects of short term rentals it is easy to ignc -they can .cause to many South Beach home owners in the near futu houses full of .strangers, unsightly and unpleasant garbage smells and 2 13�-H-1 i From: Leona Allen [mailto:LAllen@clerk.indian-river.org] Sent: Monday, October 19, 2015 2:48 PM To:Carter S. D.Taylor<carter@eriholdings.com> Subject: FW: Board of County Commission meeting September 22, 2015 Hello Mr.Taylor, You had provided me a letter from Mr. Lamborn,that you read at the September 22, 2015 BCC meeting. You also read a letter from Mr. Lamborn, dated October 12`h, at the October 13th BCC meeting,do you want me to have a copy of that letter for the record? If so, please forward it. Thanks. Leona From: Carter S. D. Taylor [ma iIto:ctaylor(a)e-r-i.us] Sent: Thursday, October 08, 2015 1:06 PM To: Tina Cournoyer' Cc: Leona Allen; 'George Lamborn' Subject: RE: Board of County Commission meeting September 22, 2015 i Tina, Leona, Thank you for your inquires. Below, please find a copy of the letter from George Lamborn, President of The South Beach Property Owners' Association, Inc., dated September 20, 2015 . As you note, I read this letter into the record at the September 22, 2015 meeting to the Board of County Commissioners at the request of Mr. Lamborn, who was unable to personally attend. Kind regards, Carter Carter S. D.Taylor 2235 Silver Sands Ct. Vero Beach, FL 32963 3 13 I September ?0, ?015 To: -Indian Rivef County Coilliuissioners September 221id 2015 in Vero Beach From: Geore D.F. Lamborn. President South Beach Propel-ty-Chrilers Association. I am vciy ctisappomted"I ca uiot.be-ll=iili you Comity-Coiluuissioiiers today iii order address you all personally reaardin!short-tdrin-rentals. These short term reiitals,are ballooi spreading the negative effects ative eects that.they are having on the majority of .your eonstiMencies' a Beach aQ oth`er.propzrty owner areas.. At the Imt PZC meeting I attended in.Vero Beaeh. pi'oikre.ss:N�as made-Reith the--appr parking restriction regulation excluding item-Four. Hon--ever. if the Commission reverses t1 the PZC' on item'Four. <i e are back wlieie Nee started—_hotel/m6tel parkifi&-lots nekt-to resit four must'be eliminated-in its entirety to-make proper progress on controlling disruptive pa It appears to me and my sissociates-to be very clear that ul fact nothing to help our'S propertybivnefs an of ers.affected by these.slroit term rentals gill be accomplished for ar months at least because you commissioners voted to:approve the Solari cgiluuittee. This committee has been stacked with representative s--,%---ho have little or no knoa4edae.-ext interest in-contiollni' these short telmi-recitals. The Souith Beacli Property 0.wiiers Associati repeatedly complained.to the C'onimission of the effect of-illegal pprkiiia.'�4-holu'noise, si: unsightly garbage, healthproblems, -tire problems, thefts, and disturbances of the peace. Ui there youcannot i111Q1Ile whata-111z5s Gill be CI'eated R`ltlla'-short term recital. Aivliile back we secit all ofyourcoilu issioners a study of the Monroe County solum have not had any response from you acrd-would appreciate it if you would did out our prop( respond to it or tell us'yo't afe riot ¢oni2 to take it iiito eoiisideratioii. In conclusicw. 1i1 the Short term. it.appi;ifrs that there is o.niy oiie_ remedy that'-v.%,-Ill so term rentals that. affect South Beach: that is. to become annexed to the City of Vero Beach. woudd correct-your past--n_ustAke quickly. Your commission will not be able tq.sol`=z ofir.pi y4ZAr OT•111Qre as tliei'e appears to b?.,too ivaziy_personal Collfllcts Cif nterest or eve -(Opld'ha� -progress already: Thank you:Any written surgestions-frocn you-commissioners -,\-Auld be more than i by the Soirtli Beach?rdpzrty 0W"neks Association: Ii Sincerely! 4 ! 31 -H -3 From:Tina Cournoyer [mailto:tcournover@ircgov.com] Sent:Thursday, October 08, 2015 10:53 AM To: 'Carter Taylor' <ctaylor@e-r-i.us> Cc: Leona Allen<LAllen@clerk.indian-river.org> Subject: Board of County Commission meeting September 22, 2015 Good morning Mr.Taylor, Ms. Leona Allen from the Clerk to the Board had left you a couple of phone messages; I have the same request as her and thought I would try to reach you via email. We ask that you would please submit a copy of the letter you read at the September 22, 2015 BCC meeting into the record documents we keep here. If you could email it in a reply,that would be great. Thank you in advance for your efforts and cooperation, and please feel free to contact either of us if you have any questions or concerns. Sincerely, Tina Cournoyer Commissioner Assistant Indian River County Board of County Commissioners 1801 27th Street, Bldg. A Vero Beach, FL 32960 Phone: (772) 226-1440 Fax: (772) 770-5334 I O w S PLEASE NOTE: Florida has a very broad public records law. Most written communications to or from County officials regarding county business are considered to be public records and will be made available to the public and the media upon request. Your email messages and email address may, therefore, be subject to public disclosure. Under Florida law, e-mail addresses are public records. If you do not want your e-mail address released in response to a public records request, do not send electronic mail to this entity. Instead, contact this office by phone or in writing. i i 5 Treasure Coast Newspapers TCPAIJ�4 Indian River Press Journal 1801 U.S. 1, Vero Beach, FL 32960 AFFIDAVIT OF PUBLICATION STATE OF FLORIDA COUNTY OF INDIAN RIVER Before the undersigned authority personally appeared,Sherri Cipriani,who on oath says that she is Classified Inside Sales Manager of the Indian River Press Journal,a daily newspaper published at Vero Beach in Indian River County,Florida:that the attached copy of advertisement was published in the Indian River Press Journal in the following issues below.Affiant further says that the said Indian River Press Journal is a newspaper published in Vero Beach in said Indian River County,Florida,and that said newspaper has heretofore been continuously published in said Indian River County,Florida,daily and distributed in Indian River County,Florida,for a period of one year next preceding the first publication of the attached copy of advertisement; and affiant further says that she has neither paid or promised any person,firm or corporation any discount,rebate,commission or refund for the purpose of securing this advertisement for publication in the said newspaper.The Indian River Press Journal has been entered as Periodical Matter at the Post Offices in Vero Beach,Indian River County,Florida and has been for a period of one year next preceding the first publication of the attached copy of advertisement. Customer Ad Number Copyline PO# 463755-INDIAN RIVER CO PLANNING DEPT 674780 Meeting:9/22/15:Parking&Event BCC Meeting 9/22/15 Pub Dates September 4,2015 Sw t an subscribed before me this ay of,September 03,2015,by who is Sherri Cipriani U (X)personally known to me or )who has produced as identification. 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DeBlois, AICP-� Chief, Environmental Planning &Code Enforcement DATE: October 1, 2015 i RE: Consideration to Adopt Amendments to County Sea Turtle Protection Lighting Regulations (Land Development Regulations Section 901.03, Definitions, and Section 932.09, Sea Turtle Protection) I It is requested that the Board of County Commissioners formally consider the following information at the Board's regular meeting of October 13, 2015. i I This item was considered at a public hearing on September 22, 2015. That public hearing was continued to the October 13, 2015 Board meeting. The staff report prepared for the September 22 meeting is provided below and has not been changed since the September 22°d meeting. BACKGROUND In October 2014, county staff issued a code enforcement citation to ant owner of a residence on the south barrier island, for violations of County sea turtle protection lighting regulations. More specifically, the citation was issued for unscreened interior house lighting visible from the beach after 9:00 p.m., in violation of Land Development Regulation(LDR) Section 932.09(4). Subsection(d)of 932.09(4),which applies particularly to interior lighting,currently reads as follows: 4 Existing development. To meet the intent o this section, lighting o existing structures which can be seen rom () g p .f g g .f g .f I the beach shall be in compliance with the following: (d) Window treatments in windows facing the ocean [emphasis added] of single and multistory i structures are required so that interior lights do not illuminate the beach. The use of tint or film on windows or awnings is preferred, however, the use of black-out draperies or shade screens will suffice. The owner appealed staff's issuance of the citation to the County Code Enforcement Board, which heard the appeal at the Board's November 24, 2014 meeting(see minutes, Attachment 1 to this report). Among other things, the owner's attorney, Mr. Barry Segal, presented evidence at the appeal hearing that the 1 132 I owner has black-out draperies on his east ("ocean facing") windows that are drawn after dark. Furthermore, Mr. Segal argued that any light emanating from north facing windows on the house, irrespective of whether or not such light is visible from the beach, is not subject to 932.09(4)(d) restrictions since the north windows are not"facing the ocean." After consideration of overall evidence and testimony presented at the appeal hearing, the Code Enforcement Board voted 4 to 2 to rescind the citation and related fines. Although it was unclear at the hearing as to the specific reasons why the Board voted to rescind the citation, the "facing the ocean" j language in LDR Subsection 932.09(4)(d), as it relates to windows, appears to have been a factor. I Subsequent to the citation hearing and the Code Enforcement Board's finding, on April 7, 2015 County Commissioner Peter O'Bryan brought the apparent discrepancy in the sea turtle lighting regulations relating to windows "facing the ocean" vs. "can be seen from the beach" to the Board of County I Commissioners for discussion. As a result of that discussion, the County Commission directed staff to draft an ordinance amending LDR Section 932.09 to delete references to "facing the ocean" and replace it with "in line-of-sight of the ocean" language. Moreover, in his motion that was passed on the matter, Commissioner O'Bryan recommended that the area of restricted illumination be extended beyond the beach and include dunes(see 4/7/15 BCC minutes, Attachment 2). Staff has since drafted amendments to the County's sea turtle protection regulations (Attachment 7 to this report), which are now being presented to the Board for adoption consideration. i Planning and Zoning Commission Recommendations At a public hearing on June 11, 2015, the County Planning and Zoning Commission (PZC) considered the proposed ordinance (see approved minutes, Attachment 3 to this report). At that hearing, the PZC voted 4-0 to recommend that the Board of County Commissioners: 1. Approve the proposed ordinance with a revision that a light source "...visible to an observer on the beach..." be changed to "...visible to an observer standing anywhere on the beach...," when referring to lights subject to the sea turtle lighting regulations. 2. Approve the proposed ordinance with a revision in proposed language that "...all exterior light fixtures on the seaward and shore-perpendicular sides of buildings (and on the landward side of buildings if the fixtures are visible from the beach)..." be changed to "...all exterior light fixtures on the seaward or shore-perpendicular sides of buildings, or on the landward side of buildings if the fixtures are visible from the beach..." 3. Not extend sea turtle lighting restrictions to include illumination of the dune area. 4. Direct staff to include verbiage in an annual letter to beachfront property owners about sea turtle { lighting regulations to advise such landowners that they are responsible for the actions of anyone on their property that violates lighting restrictions, including guests and renters. i Recommendations 1 and 2 have been incorporated into the proposed ordinance. The proposed ordinance, i as drafted by staff, is consistent with recommendation 3. Staff has implemented recommendation 4 in its revised annual letter to beachfront property owners(see Attachment 4). 2 133 i Fish and Wildlife Conservation Commission Recommendations Subsequent to the June 11, 2015 PZC hearing, county staff received comments from Florida Fish and Wildlife Conservation Commission (FWC) staff concerning the proposed ordinance amendment. FWC staff recommended a number of revisions to make the proposed ordinance more consistent with the state's model lighting ordinance for sea turtle protection. Those recommendations include: • Defining "directly visible" and "indirectly visible" light as it pertains to illumination of the i beach, and regulating against both direct and indirect illumination of the beach. • Requiring all exterior light fixtures, on both new development and existing development structures, to be lamped with a long wavelength light source, such as amber or red light emitting diodes(LED), low pressure sodium, or true red neon. The FWC further recommends that no such light source emit light below 560 nanometers (nm), and that recommendation is stated in the proposed ordinance. The draft ordinance that was presented to the PZC at the PZC's June 11, 2015 public hearing has since been revised to incorporate the PZC's ordinance-related recommendations and also to address comments received by FWC staff. Attachment 6 to this report highlights (in yellow) the changes made in the proposed ordinance to address FWC comments. ANALYSIS The primary direction from the Board of County Commissioners to staff in revising the sea turtle protection lighting regulation focuses on how "illumination" is defined, measured, and applied to beachfront lighting, particularly relating to interior lighting, which was the specific issue in the citation appeal described herein. The proposed revisions address that issue, but also include other revisions explained later in this report. Comparison to State Model Ordinance and Other Local Ordinances In drafting the proposed ordinance revisions, staff reviewed the state's model sea turtle lighting ordinance (Florida Administrative Code Chapter 6213-55, Attachment 5 to this report), as well as other local ordinances in the region. The following chart provides a comparison of the state model ordinance and other local sea turtle protection ordinances to Indian River County's current ordinance and to the proposed revisions, particularly relating to beach illumination and interior lighting restrictions on existing development. t r=' '.;� `S� _:r,f':?:r. �;YneKa:r•-'•r.•; :r'• _ :L:::v Fi': - `:¢.ter^ :-',+r' - `y2 e�say.'.,'_ _ - - -.i. ..r:P; is -yi'• - "%p.;` >� .:'�i'.'; : _r�"'�,•i;:'. �#� .#; �.7..: '?-,' _ '.3.., .Y. `y� "`d�,..Y.:';!yt::.F d:;+", _ ..,_s..•r_.�: �, tda r'r?`_ -.v- .3_ } '�.. J3. "i .I�.0:J.t�t i. aY�'••F'x-nom' _ .-�i':,.1-. _- _.Si.•.. ..j� ?y:, n•5� - 'r..}h1• ..�,i!�� '�ei;%^� •'fir Y:?'La�.'Sr�.3<. '"-' - �Com`�ii�isonofSea:-Turtle=P.rotection�Li'`h''t�n •R ula"tions•:f��' ' - " �: `s�S.'=i t'^ <,.o.. :7-v_v ;rt,•_ n-..,.., 4"`Y:t=.. :'-..,:�.• ct� _ ,�- .,._ ,.K.ost<�a -• .y�' ;-'_'•` . ":�= - �(Definitions;ofillumination:and'rest'rfictions:on,�oterio�"lighting)'. a:�.. JURISDICTION ILLUMINATION INTERIOR LIGHTING XISTING Indian River County(current) ...any lighting source which is ...lighting which can be seen from the visible from two feet or less in beach...window treatments in windows height on the beach...or facing the ocean... creates a discernible shadow on the beach... 3 134 i I . 'CHART(Continued): JURISDICTION ILLUMINATION INTERIOR LIGHTING EXISTING Indian River County ...any light source which is ...lighting which can be seen from the (proposed) directly visible to an observer beach...window treatments in windows standing anywhere on the within line-of-sight of an observer on the j beach... or not directly visible beach... from the beach but which indirectly creates a discernible shadow on the beach by means of reflection... State(model ordinance) "Directly illuminated"... ...use window treatments(e.g.,blinds, j artificial light source which is curtains)to shield interior light from the visible to an observer on the beach... beach... "Indirectly illuminated"...as a I result of...an artificial light source which is not visible to an observer on the beach. Vero Beach "Illuminated"... artificial light ...eliminate interior lighting emanating from that produces brightness doors and windows within direct line-of- detectable to an observer sight of the beach... standing anywhere on the beach... Indian River Shores Direct illumination of the ...the town does not intend to regulate the beach...light of a point source interior lighting of dwellings... but that is sufficiently strong to cast recommends that beachfront residents be a detectable shadow on the mindful of the potentially adverse beach... effects... Brevard County "Directly illuminated"... ...use window treatments(e.g.,blinds, I artificial light source which is curtains)to shield interior light from the visible to an observer on the beach... beach... "Indirectly illuminated"...as a result of...an artificial light source which is not visible to an observer on the beach. St. Lucie County (Undefined) ...to prevent interior lights from illuminating the beach,window treatment...required on all windows...within line of sight of the beach... Martin County (Undefined) ...to prevent interior lights from illuminating the beach... window treatments...required on all windows of single-and multi-story structures... In reviewing the state.model ordinance and other local ordinances, staff found that the County's current definition of illuminate is unique in its measurement of light source visibility from "two feet or less in height on the beach." Rather, the state model ordinance and other local ordinances define illumination as "visible to an observer on the beach" or use similar language. The proposed ordinance revises the 4 135 County's definition of illuminate to be consistent with the state model and with other regional local jurisdictions. With respect to interior lighting restrictions, the proposed revisions delete references to (just) windows "facing the ocean," and replaces it with "within line-of-sight of an observer on the beach," which eliminates inconsistencies within the current ordinance and brings the County regulations in line with state guidelines and with other jurisdictions. Including or Not Including Dunes in Area of Illumination Restrictions When the Board of County Commissioners directed staff to draft revisions to the sea turtle protection lighting regulations, that direction included a recommendation that the area of restricted illumination be extended beyond the beach and include the area of dunes as well. On that issue, staff's position is that including dunes in the area of illumination restrictions would: • Be inconsistent t with the estate model ordinance and with other local ordinances statewide, which consistently refer to the beach (only) and not to the dune as the area of restricted illumination. (Inclusion of the dune area does not appear to be necessary to provide adequate protection, based on the model ordinance); i • Effectively eliminate the allowance of any lighting within or immediately adjacent to dune areas, such as dune crossover lighting or yard edge lighting, including low profile shielded luminaries in or adjacent to dune areas; and • Be problematic from an enforcement access standpoint, in that the beach area is generally accepted as a public/accessible space and is the area of regular monitoring, whereas private dune areas are not. For those reasons, staff does not support inclusion of the dune in the area of restricted illumination. Moreover, the PZC voted at its hearing on June 11, 2015 to recommend the Board not include the dune area. Consequently,the proposed ordinance does not include dunes in the area of restricted illumination. I Other Proposed Revisions �I In drafting the ordinance amendment, staff has taken the opportunity to clarify certain sections of the code and to revise certain aspects beyond the definition of illuminate and how it is applied and measured. Those other revisions include: I • Clarification that tinted or filmed glass visible transmittance is measured from center-of-glass, consistent with the building code; and • Revisions to the "purpose" section to reference potential impacts of artificial lighting on adult sea turtles as well as hatchlings, consistent with scientific findings, and to reference the County's Sea Turtle Habitat Conservation Plan; and • Revisions to beachfront lighting approval procedures to require building contractors to certify compliance with beachfront lighting standards, subject to inspection verification by county staff, consistent with building inspection procedures. 5 136 Consistency with Comprehensive Plan Policies County Comprehensive Plan Conservation Element Policy 7.8 provides that the County will apply sea turtle protection lighting criteria for beachfront development in the unincorporated county. The proposed LDR amendment is consistent with Conservation Element Policy 7.8 and does not conflict with the public interest or any other LDRs. i Impacts on Development Costs and Affordable Housing i I Indian River County has had sea turtle protection lighting restrictions in place for beachfront development since 1987. The proposed revisions will not have a substantial impact on development costs associated with beachfront development. Impacts will be limited to the additional cost of window treatments and fixture improvements that are proposed to extend to all lighting visible from the beach, beyond just "ocean-facing" windows and lighting. As such, the proposed LDR amendment will not have a significant effect on the cost of beachfront development, and no practical impact on affordable housing, since affordable housing does not include or rely upon beachfront sites. Balance of Sea Turtle Protection and Private Development Rights From a sea turtle protection standpoint, elimination of all artificial lighting along the coast would substantially reduce adverse impacts to sea turtle nesting. Such a measure, however, would be impractical and would not take into consideration private rights for reasonable use of property. The j County's sea turtle protection lighting regulations, as well as the regulations of other localities statewide, I were drafted to strike a reasonable balance between sea turtle protection and private property rights. The proposed revisions will strengthen sea turtle protection measures while still maintaining that reasonable balance. Revisions to Annual Sea Turtle Letter to Beachfront Property Owners f As indicated earlier in this report, the PZC recommended that staff revise its annual sea turtle letter to beachfront property owners to advise owners that they are responsible for the actions of guests or renters that violate lighting restrictions. To that end, staff has revised the standard language of that letter (see Attachment 4). SUMMARY The proposed amendment to the County's sea turtle protection lighting regulations will resolve certain inconsistencies within the ordinance with respect to how illumination is defined and applied to coastal I lighting. It will also make the ordinance more consistent with the state model ordinance and with other local ordinances, and more consistent with FWC recommendations, in a manner that strengthens sea turtle protection while reasonably balancing that protection with private property rights. i RECOMMENDATION I Staff recommends that the Board of County Commissioners adopt the proposed LDR amendment. Staff also recommends that the Board approve the revised language in the sea turtle letter that staff annually sends to beachfront property owners. 6 137 ATTACHMENTS 1. Code Enforcement Board 11/24/14 meeting minutes excerpt. i 2. Board of County Commissioners 4/7/15 meeting minutes excerpt. 3. Planning and Zoning Commission 6/11/15 meeting minutes excerpt. 4. Copy of annual sea turtle letter to beachfront homeowners revised to reference owner's responsibilities. 5. Copy of state model lighting ordinance for marine turtle protection. 6. Draft of proposed ordinance with highlighted revisions based on FWC comments. 7. Proposed ordinance. APPROVED: I.R.County A oved Date FOR: St r- 2015 Admin. (015 Legal _ BY: Budget Dept. 9 �S Risk Mgr I I M:U.DR\932.09 sea turtle lighting amend\Sea Turtle Lighting LDR amend BCC item 10-13-15.doc I I I I I it 7 138 i i CODE ENFORCEMENT BOARD A meeting of the Indian River County (IRC) Code Enforcement Board (the Board) was held in the Commission Chambers at the County Administration Building, 1801 27th Street, Building "A", Vero Beach, Florida on Monday, November 24, 2014 at 1:30 p.m. Present were Chairman Pete Clements, General Contractor Appointee;Tony Gervasio, Member-at-Large Appointee; Joe Petrulak, Subcontractor Appointee; Karl Zimmermann, Realtor Appointee; Vice-Chairman Aaron Bowles, Engineer Appointee and David Myers II, Businessman Appointee (arrived 1:34 p.m.). I Let the record show there is a vacancy for an Architect Appointee. Also in attendance was Attorney Jennifer Peshke,Attorney for the Board;.IRC staff: Roland DeBlois, Environmental and Code Enforcement Chief; Betty Davis, Vanessa Carter Solomon, Rose Jefferson and Kelly Buck, Code Enforcement Officers; and Reta Smith, Recording Secretary. 10:37:10 Call to Order Chairman Clements called the meeting to order and led all in the Pledge of , Allegiance. The secretary called the roll, establishing that a quorum was present. 10:38:30 Approval of Minutes of October 27 2014 ON MOTION BY Mr. Petrulak, SECONDED BY Mr. i Bowles,the Board voted unanimously(")to approve the minutes of October 27, 2014 as presented. Mr. David Myers Il, Businessman Appointee arrived at 1:34 p.m. 10:38:50 Attorney's Overview of Board Puroose and Procedures Attorney Jennifer Peshke,Attorney for the Board, gave a brief overview of the procedures and purpose of the Code Enforcement Board. j 10:44:27 Anenda Additions or Deletions. Consent Items Mr. Roland DeBlois, IRC Environmental and Code Enforcement Chief, CEB-Unapproved 1 November 24,2014 F:/BCC/All Committees/CODE/2014 Minutes/CODE11.24.14.doc ACHMENT 139 reported the following cases had either complied, been rescheduled, or ere recommended by staff for an extension of time on the Consent Agenda. ases #2014080001, #2014090116, #2014020013, #20140702100 #20 080155, #2014070105, #2014080016 and#2014070167- 30 day extension u December 19, 2014. Cases #2013040024, #2012100094, #2013070120 013110071, #2014030039, #2014070053, #2014050115, #2014030031 and 013100037-60 day extension until January 23, 2015. Case #2012110095 - day extension until February 20, 2015. Cases #2014080191, #20140501 #2014100014 and #2014090001 were rescheduled. Case #2014080082 s withdrawn. I In compliance were Cases #2014070195, 014080045, #2014090073, #2014080106, #2014100098, #2014080013 #2014070207, #2014090141, #2014100095, #2014100115, #2014100 #2014070154, #2014090006, #2014050146, #2012080061, #201405011 , #2014070108 (first tier of a two-tier compliance), #2014090119, #20140600 and #2014050005. Mr. DeBlois noted there was o e Administrative Hearing scheduled to appeal j a citation issued for sea turtl lighting violations and recommended Case #2014100110, Mitchell Dudek, a heard at the beginning of today's meeting. He indicated there was one a endum to the agenda concerning a Lien Release Request for Case #20061 066, Billy & Laurel Hitchcox, and recommended it be heard with the other Lie elease Requests no sooner than 3:00 p.m. Mr. DeBlois advised two Lien Rele a Request Cases#2011090216 and#2008080086 relating to Shannon & R ert Kahn had been rescheduled at the request of the Respondents. :54:54 ON MOTION BY Mr.Zimmermann, SECONDED BY Mr. Petrulak,the Board voted unanimously(6-0)to accept the Consent Agenda with the revisions. 1 5:15 Swearing in of Those Who Will Testify The secretary proceeded to administer the testimonial oath to everyone who would be testifying at today's hearings. ADMINISTRATIVE HEARINGS i ---� 10:55:45 Case #2014100110 - Mitchell Dudek �-- Mr. DeBlois advised this case related to a citation issued on October 22, 2014 CEB-Unapproved 2 November 24,2014 F:/BCC/AII Committees/CODE/2014 Minutes/CODE11.24.14.doc ACHOW 140 i for sea turtle protection lighting on October 9, 10, 11 and 18, 2014 when IRC staff determined there were violations based on information received. He noted the fine amount for each day of violation was $50.00 per day and the citation was in the amount of$200.00 for four nights of documented sea turtle lighting violations, and the Respondent had elected to appeal the citation. Mr. DeBlois showed on the overhead projector and submitted into evidence Section 932.09, subsection 4(a) and (d) of the County's Ordinance relating to Coastal Management, adding the citation was issued particularly with reference to interior lighting from the subject property being visible from the beach after 9:00 p.m. He recapped on July 17, 2014, staff issued a warning letter to the Respondent advising of IRC sea turtle lighting requirements based on information received that interior lights were visible on the beach from the property and recommended the window coverings be closed at night during sea turtle nesting hatchling season, or potentially be subject to a fine. Mr. DeBlois related after sending out the warning letter, IRC staff received an email dated September 15, 2014 from Attorney Barry Segal, representing the Respondent, outlining certain measures taken to comply, and a copy of this is on file in the Commission Office. He continued IRC staff subsequently received more information that compliance was not being achieved, which ultimately led to the issuance of the citation. Dr. Miles Conway, 2340 South A-1-A, Vero Beach, confirmed he had sent an email dated October 15, 2014 to Mr. DeBlois with information on lighting violations he had observed coming from the subject premises as shown on photographs submitted into evidence. He testified at various dates in September and October, 2014 he sent those photographs taken on his iPhone to Mr.. Rick Herren, IRC Environmental Specialist, showing lighting issues he had observed from the beach at different times. Mr. DeBlois showed on the overhead and submitted into evidence a section of Chapter 932 of the code stating "illuminate means any light source which is visible from two feet or less in height on the beach area, or any lighting which creates a discernible shadow on the beach area". Dr. Conway opined the illumination he had observed from the subject property met that definition. Mr. Rick Herren, IRC Environmental Specialist, discussed the required nighttime lighting surveys conducted as per the County's Habitat Conservation Plan and expressed his opinion that based on the photographs the light emanating from the subject property met the definition contained in the code. CEB-Unapproved 3 November24,2014 F:/BCC/AII Committees/CODE/2014 Min utes/CODE11.24.14.doc ATTACHMENT � 141 Mr. DeBlois summarized it was staffs conclusion the photographic evidence and overall information indicated there were four violations after 9:00 p.m. on the dates cited in the citation and recommended the Board uphold Citation #2014100110. I The Respondent's mother, Ms. Sharon Kramer, 3 Royal Palm Pointe, Vero Beach, testified the photographs dated October 9, 2014 taken at 9:25 and 9:26 p.m. showed exterior lights and not interior lights because the drapes were pulled at the time. She stated after the warning notice had been received, blackout shades had been installed on the windows and instructions posted for anybody renting the home regarding the need to pull the drapes because of sea turtle actions. Attorney Barry Segal, representing the Respondent, gave a PowerPoint presentation, a copy of which is on file in the Commission Office. He pointed out there was a signification amount of vegetation along the perimeter between the Respondent's house and the beach and maintained the only thing visible from the beach within the two foot limit was the roof of the house. He stated there was no evidence that the photos of the subject property presented in evidence were taken from the beach; but they could have been taken from other vantage points. Mr. Herren stated he had not personally observed the alleged violations on the dates the photographs were taken; however he had looked at the property from the beach in the past and had seen interior light coming from the third floor windows on both the east and the north side. He acknowledged the subject property had vegetation blocking it from certain angles on the beach and if the property was entirely blocked from all directions it would not be a violation; however the if light could be seen from one direction it would be a violation and it would depend on where someone was standing on the beach. Mr. Petrulak noted Ms. Kramer was no longer present and asked if either she or Attorney Segal could 100% without a doubt say the drapes were dosed after 9:00 p.m. when the subject property was occupied. Attorney Segal admitted nobody could be sure if the drapes were drawn; but it was more an issue of if the lights were visible since even the vegetation had changed since Mr. Herren conducted his last site inspection of the area. Discussion followed about the photographic evidence, Attorney Segal pointed out the window in question faced north and maintained the code applied only to windows facing the ocean. CEB-Unapproved 4 November24,2014 F:/BCC/All Committees/CODE/2014 Minutes/CODE11.24.14.doc ATTACI ME 142 Mr. DeBlois stated staffs position was there was sufficient evidence and direct testimony under oath-from the person who took the photos, with corroborating j information from Mr. Herren, that light was visible from the beach when the drapes were open on the third floor of the subject property. He added it was also staffs position if the light could be seen from the beach it would mean the window faced the ocean, and recommended the Board uphold the citation. 12:02:29 ON MOTION BY Mr. Gervasio, SECONDED BY Mr. Petrulak, the members voted (4-2) to rescind the fine and not to uphold Citation#2014100110. Mr. Meyers II and Mr. Bowles opposed. j i It is noted for the record the Respondent's attorney was present for this hearing. EVIDENTIARY.HEARINGS 12:02:49 Case #2014090106 — Gary Dean Compton Ms. Rose Jefferson, IRC Code Enforcement Offi r, submitted four photographs taken November 11, 2014 into evidence and r ated she had received complaints about an untagged jeep and a box truck bei used for storage, adding the overgrown weeds violation was in compliance. i Respondent Compton testified the van as actually a motor home that he used to store his tools and he was workin n getting the jeep fixed up. Mr. DeBlois explained the ve ' es needed to be roadworthy and registered and recommended an extension. 60 days, until January 23, 2015, for compliance. I 12:11:13 ON MOTI BY Mr.Zimmermann, SECONDED BY Mr. Petrul ,the members voted unanimously(6-0)to find co liance of the overgrown weeds violation but find e junk vehicles violation and grant an extension of 60 days, until January 23, 2015, for compliance or a $100 per day fine. It is noted for the record the Respondent was present for this,hearing. CEB-Unapproved 5 November 24,2014 F:/BCC/AII Committees/CODE/2014 Minutes/CODE11.24.14.doc ATTACHVE9 143 -- - - ---•-------------------- ------------------------------------------------- City of Vero Beach, to be held at the Town of Indian River Shore's Community Center at 9:00 a.m.; and designated Commissioner O'Bryan as the County's representative at the meeting. 14. COMIVIISSIONERS MATTERS A. Commissioner Wesley S Davis Chairman Add: Funding for a Temporary Housing Facility for Station No. 7 (Clerk's Note: This item was moved to Emergency Services District, Item 15.A.3.) B. Commissioner Bob Solari Vice Chairman None C. Commissioner Joseph E Flescher None D. Commissioner Peter D. O'Bryan 10:55 1• Sea Turtle Protection a.m. (memorandum dated March 31,2015) - ............................................. - 2.04-2 _06 Commissioner O'Bryan discussed discrepancies in County Code, Chapter 932 Coastal Management, Section 932.09 — Sea Turtle Protection. He said that when Subsections (2)(f) and (4)(d) reference window treatments to block light shining onto the beach in turtle nesting season, the Code specifies windows facing the ocean; however, light may also emanate from windows located elsewhere in the home. He wanted to amend the Code to clarify that light should not be emanating onto the beach from any windows. He also wanted to add language in the Code to clarify that lights should not illuminate either the beach or dunes. I Director Boling said that it would be appropriate to update the Code to say "line of sight," instead of "facing the ocean." f MOTION WAS MADE by Commissioner O'Bryan, SECONDED by Vice Chairman Solari, to direct staff to draft an Ordinance amending the Land Development Regulations, Chapter 932 Coastal Management,, Section 932.09 (2)(f) as follows: "...Tinted or filmed glass...feeifrg theeeeaw, to "...Tinted or filmed glass...in the line of sight of the ocean..." and Section 932.09 (4)(d) as follows: Board of County Commission Minutes Page 15 April 7,2015 144 i "...Window treatments in windows of single and multistory structures feeing-the-eeeen in the line of sight of the ocean are required so that interior lights do not illuminate the beach and dunes..." Attorney Reingold sought and received confirmation that the Board wanted' staff to draft the Ordinance, provide public notice,and bring it back to the Board for adoption. The Chairman _CALLED THE QUESTION and the Motion carried unanimously. E. Commissioner Tim Zone None I 15. SPECIAL DISTRICTS AND BOARDS A. Emergency Services District The Board reconvened as the Board of Commissione of the Emergency Services District. Those Minutes available separately. I 11.00 1. Approval to Replace Seven (7) iac Monitors for Fire a.m. Rescue Division from M c Emergency Response Systems (memorandum dated25:2015 207-213 2. Add: Revised Imposition Article 34 (Salaries) 9:03 Firefighters/P edics Association Local 2201, International a.m. Associati of Fire Fighters(IAFF) 213A- 213K 9:10 3. d: Funding for a Temporary Housing Facility for Station a.m. No. 7 B. Solid Waste Disposal District 11.02 The Board reconvened as the Board of Commissioners of the Solid a.m. Waste Disposal District. Those Minutes are available separately. 1. Approval of Minutes Meeting of March 3,2015 2. Approval of Minutes Meeting of March 10,2015 3. Approval of Minutes Meeting of March 17,2015 Board of County Commission Minutes Page 16 April 7,2015 ffiTAMMENT 145 PLANNING AND ZONING COMMISSION There was a meeting of the Indian River County (IRC) Planning and Zoning Commission (PZC) on Thursday, June 11 , 2015 at 7:00 p.m. in the Commission Chambers of the County Administration Building, 1801 27th Street, Vero Beach, Florida. You may hear an audio of the meeting; review the meeting agenda, backup material and the minutes on the Indian River County website www.ircqov.com/Boards/PZC/2015. Present were members: Chairman Polackwich, Sr., District 2 Appointee, Maria Caldarone, District 3 Appointee; Jordan Stewart and Todd Brognano, Members-at-Large. Absent were: Charles Rednour, District 1 Appointee; Dr. Jonathan Day, District 4 Appointee; Brad Emmons, District 5 Appointee; and Shawn Frost, non-voting School Board Liaison (all excused). Also present was IRC staff: Bill DeBraal, Deputy County Attorney; Stan Boling, Community Development Director; John McCoy, Chief, Current Development; Roland DeBlois, Chief, Environmental Planning & Code Enforcement; Reta Smith, Recording Secretary; and Janice Meehan, Trainee. Call to Order and Pledge of Allegiance I The meeting was called to order at 7:00 p.m. and all stood for the Pledge I of Allegiance. i Additions and Deletions to the Agenda j There were none. Approval of Minutes ON MOTION BY Mr. Stewart, ONDED BY Ms. Caldarone, the members v unanimously (4-0) to approve the minutes a meeting of May 14, 2015, as presented. i Public Hearings: Ch an Polackwich read the following into the record: PZC/Approved 1 June 11, 2015 F:\BCCWII Committees\P&Z\2015—AGENDAS & MINUTES\P&Z-06-11-15.doc 146 A. Orchid Quay, LLC; Request to Rezone ± 41.95 AcresLocate ast of US #1 and North of 82"d Street from CG, General`-O mercial District, to OCR, Office, Commercial, Residential Dist r' (99070005) [Quasi�ludicial] Chairman Polackwich understood staff had re ved a request from the applicant to postpone this matter until August 1 015, as per a letter dated June 10, 2015 on file in the Commission Offic , owever he decided to open the public hearing and vote on the matter. Chairman Polackwich opene a public hearing at 7:02 p.m. ON MOTION Mr. Brognano, SECONDED BY Mr. Stewart, members voted unanimously (4-0) to poste a the public hearing for Orchid Quay, LLC's R est for Rezoning until the August 13, 2015, :00 p.m. Planning & Zoning Commission meeting. The public hearing was closed at 7:03 p.m. Chairman Polackwich read the following into the record: �l B. Consideration of Proposed Amendments to County Sea Turtle Protection Lighting Regulations (Land Development Regulations Section 901 .03, Definitions, and Section 932.09, Sea Turtle Protection) [Legislative] Mr. Roland DeBlois, IRC Chief, Environmental Planning & Code Enforcement, reviewed the information contained in his memorandum dated June 4, 2015 and gave a PowerPoint presentation, copies of which are on file in the Commission Office. He related the Board of County Commissioners (BCC) had directed staff to draft an ordinance amending Land Development Regulation (LDR) Section 932.09 pertaining to sea turtle protection lighting restrictions; and further recommended that the area of restricted illumination be extended beyond the beach to include dune areas. Mr. DeBlois compared the County's current ordinance with those of local jurisdictions and counties and the State model, and noted the proposed language revising the County's LDR definition of "illuminate" would be to eliminate the "visible from two feet or less in height" and replace it with "visible to an observer on the beach". He continued the proposed language for window treatment requirements would eliminate "facing the ocean" and replace it with "within line- of-sight of an observer on the beach". ATTACHMENT PZC/Approved 2 June 11, 2015 F:\BCCWII Committees\P&Z\2015—AGENDAS & MINUTES\P&Z-06-11-15.doc 147 Mr. DeBlois stated it was staffs position that inclusion of the dunes would be inconsistent with the State model and other local or statewide ordinances and felt it was not necessary to provide adequate protection based on the model ordinance. He added it would effectively eliminate the allowance of any lighting within or immediately adjacent to dune areas and would be problematic to enforce because private dune areas were not regularly monitored or accessible. i Deputy County Attorney Bill DeBraal inquired how many code enforcement citations were issued for turtle lighting violations in 2014. Mr. DeBlois responded one citation had been issued, and advised each year staff sent out letters to oceanfront property owners reminding them of the requirements of sea turtle season, and sometimes it was necessary to undertake various means of follow- up enforcement actions, both formal and informal. i Chairman Polackwich suggested changing the proposed ordinance language to: "detectable to an observer standing anywhere on the beach"; and where it said "All exterior light fixtures on the seaward and the shore- perpendicular sides of buildings (and on the landward side of buildings....), change the two "ands" to "ors". Mr. Stan Boling, IRC Community Development Director, agreed with the recommended changes. Chairman Polackwich opened the public hearing at 7:22 p.m. i The secretary administered the testimonial oath to those present who wished to speak on this matter. Mr. Miles Conway, 2340 South A-1-A, Vero Beach, came forward with a PowerPoint presentation, a copy of which is on file in the Commission Office, that he stated reflected the views of the South Beach Property Owners' Association and the Indian River Neighborhood Association.g cation. He maintained commercial � transient boarding houses operating in residential neighborhoods close to or directly on the ocean were responsible for abusing the lighting regulations because renters had little or no knowledge of sea turtle nesting and critical habitat in front of the dwellings or when activities extended to the beach. Mr. Conway recommended adding revisions to the proposed amendment for the following reasons: • To explain to renters and their guests why sea turtle regulations are necessary and to identify the regulations; Anwiwr 3 PZC/Approved 3 June 11, 2015 F:\BCC\All Committees\P&Z\2015—AGENDAS & MINUTES\P&Z-06-11-15.doc 148 • To state the consequences for failure to adhere to the regulations, as in all code enforcements; • To identify the owner of the property as the responsible party for notifying the renter of these regulations; and • To establish the owner of the property as the responsible party for all compliance and non-compliance matters. I Attorney DeBraal inquired if Mr. Conway had evidence to support his claim j that the more vacation rentals occurred, the more sea turtle violations occurred. Mr. Conway pointed out permanent residents advised each other if a sea turtle nest was in the area so they could pull their blinds or adjust their,lighting; however new batches of transient rental residents, unaware of lighting restrictions, projected lights onto the nests and disoriented sea turtle hatchlings. Mr. DeBlois opined there was no evidence to support the assertion that vacation rentals incurred more violations of sea turtle lighting than any other individual or group. Mr. Conway maintained there would be no way of knowing because 90% of all boarding houses were unlicensed. He wanted the ordinance to differentiate penalties for people using their own property for living as opposed to homeowners using their property as transient boarding houses or for events such as weddings or commercial uses as advertisement production. Mr. Conway also recommended including the dune and the berm in the definition of the protected area of the beach, and was in favor of the County hiring an outside attorney when issues involving transient rentals were brought I before the Code Enforcement Board. f Chairman Polackwich closed the public hearing at 7:56 p.m. i ON MOTION BY Mr. Brognano, SECONDED BY Mr. Stewart, the members voted unanimously (4-0) to recommend the Board of County Commissioners approve the draft ordinance with the minor language modification made by Chairman Polac6ich. Mr. Boling suggested adding verbiage to annual notices sent out by staff prior to sea turtle nesting season stating beachfront property owners were responsible for the actions of anyone on their property that violate the lighting restrictions. ATTACHMENT 3 I PZC/Approved 4 June 11, 2015 F:\BCC\All Committees\P&Z\2015—AGENDAS & MINUTES\P&Z-06-11-15.doc 149 ON MOTION BY Mr. Brognano, SECONDED BY Ms. Caldarone, the members voted unanimously (4-0) to recommend the Board of County Commissioners that staff include verbiage in the annual letter to beachfront property owners that they inform any j renter or visitor to their property about the turtle lighting ordinance and the owners were responsible for the actions of anyone on their property. Chairman Polackwich asked the members if anyone wanted to consider greater penalties for vacation rental violators. Nobody expressed interest in j doing so and the issue was dropped. Mr. DeBlois noted there were provisions in the IRC Coastal Management element of the code relating to protection of the dune for uses that physically affected the dune, including protection against impacts to sea turtle nests. He added he knew of no other Florida county that went above and beyond the State model ordinance and felt inclusion of a dune illumination restriction area would set a precedent. It was the consensus of the PZC not to recommend an extension of the ordinance to include the dune. Chairman Polackwich inquired if the members were in favor of the County employing an outside attorney to present violations of turtle ordinance enforcement actions by vacation renters to the Code Enforcement Board. i None of the members expressed an interest in making the above recommendation. Mr. Boling announced staff anticipated presenting this issue to the BCC on August 18, 2015, or at the Board's first meeting in September, 2015. For clarification, Chairman Polackwich asked for a separate motion not to extend the ordinance to include the dune area. ON MOTION BY Mr. Brognano, SECONDED BY Mr. i Stewart, the members voted unanimously (4-0) to recommend the Board of County Commissioners not extend the turtle ordinance to include the dune area. ATTACHMENT 3 PZC/Approved 5 June 11, 2015 F:\BCC\AII Committees\P&Z\2015—AGENDAS & MINUTES\P&Z-06-11-15.doc 150 �gIVER INDIAN RIVER COUNTY Z y COMMUNITY DEVELOPMENT DEPARTMENT 1801 27' Street, Vero Beach FL 32960 772-226-1237/772-978-1806 fax �LOR1�4' www.ircgov.com [[Date]] I RE: COUNTY SEA TURTLE PROTECTION REGULATIONS i County records indicate you are the owner of a beachfront property located in unincorporated Indian River County. This letter is part of an annual mailing to all beachfront property owners regarding the county's sea turtle protection regulations. Please take time to look at the information provided in this letter. Background In 1987, Indian River County adopted sea turtle protection regulations that restrict beachfront lighting during sea turtle nesting season. Nesting season runs from March 1 to October 31 each year. i Section 932.09 of the Indian River County Code of Ordinances sets forth parameters for artificial lighting, including requirements that: i - Lights illuminating buildings or associated grounds for decorative or recreational purposes shall be shielded or screened such that they are not visible from the beach,or turned off after 9:00pm during the period from March 1"to October 315 of each year. - Lights illuminating dune crossovers or any areas oceanward of the dune line shall be turned off after 9:00pm during the period from March I"to October 315`of each year. - Window treatments in windows facing the ocean of single and multistory structures are required so that interior lights do not illuminate the beach. The use of tint or film on windows or awnings is preferred; however,the use of black-out draperies or shade screens are acceptable Beachfront lighting is regulated based on scientific documentation that such lighting can disorient sea turtle hatchlings. Disoriented hatchlings crawl toward artificial lighting instead of the ocean, and are subsequently eaten by predators, such as raccoons or stray cats, or they die from dehydration. In addition, adult turtles will frequently avoid nesting on lighted beaches. The best way to ensure that your property does not have lights visible from the beach is to view it from various locations on the beach at night. Observations should be made from locations north ATTACHMENT 4 151 and south of your property, as well as from directly east. Observations should also be made from locations low (near the water line) and high (near the dune) on the beach. If you are able to see the source of light (e.g., light bulb) within a fixture, that light is likely to cause problems for sea turtles. i Under a 1992 fine schedule approved by county resolution, failure to correct the above referenced violation (s)can result in citations assessed at$50.00 for each day of the violation after a warning notice has been issued with 24 hours to comply. Indian River County can also bring sea turtle j lighting violations before the code enforcement board,which can enter an order and fines(usually $100 per day) if compliance is not achieved by a board-established compliance date. Be advised that property owners are ultimately responsible for the actions of anyone on their property that violates lighting restrictions, including guests and renters, and property owners will be subject to penalties accordingly. Indian River County has the privilege of being one of the most important sea turtle nesting areas in the Western Hemisphere. In addition, the county has a federally mandated Habitat Conservation Plan (HCP) for Sea Turtles in accordance with its permit to help protect beachfront homes from storm erosion. The reduction of lighting impacts on nesting turtles is a part of the County's HCP. Therefore, your cooperation in minimizing beachfront lighting is greatly appreciated. If you have any questions concerning sea turtle regulations, please do not hesitate to call the Indian River County Environmental Planning and Code Enforcement Division at(772) 226-1249. Sincerely, I Roland M. DeBlois, AICP Chief, Environmental Planning i I i I i ATTACHMEW 4 152 I I CHAPTER 62B-55 MODEL LIGHTING ORDINANCE FOR MARINE TURTLE PROTECTION i 62B-55.001 Purpose and Intent. 6213-55.002 Definitions. i 62B-55.003 Marine Turtle Nesting Areas. 62B-55.004 General Guidance to Local Governments. 6213-55.005 Prohibition of Activities Disruptive to Marine Turtles. 62B-55.006 Model Standards for New Beachfront Lighting. 62B-55 007 Model Standards for Existing Beachfront Lighting. 62B-55.008 Proposed Enforcement and Penalties. 62B-55 009 Monitoring and Reporting Guidance. 62&55.001 Purpose and Intent. The purpose of this rule is to implement Section 161.163,Florida Statutes,which requires the department to designate coastal areas utilized,or likely to be utilized,by sea turtles for nesting,and to establish guidelines for local government regulations that control beachfront lighting to protect hatching sea turtles.This rule is intended to guide local governments in developing ordinances which will protect hatchling marine turtles from the adverse effects of artificial lighting,provide overall improvement in nesting habitat degraded by light pollution,and increase successful nesting activity and production of hatchlings. Specific Authority 161.163 FS.Law Implemented 161.163 FS History-New 3-30-93,Formerly 16B-55.001. 6213-55.002 Definitions. (1)"Artificial light"or"artificial lighting"means the light emanating from any human-made device (2)'Beach"means the zone of unconsolidated material that extends landward from the mean low water line to the place where i there is a marked change in material or physiographic form, or to the line of permanent vegetation, usually the effective limit of storm waves. (3)`Bug"type bulb means any yellow colored light bulb that is marketed as being specifically treated in such a way so as to reduce the attraction of bugs to the light. (4) "Coastal construction activities"means any work or activity that is likely to have a material physical effect on existing coastal conditions or natural shore and inlet processes. (5)"County"means Bay,Brevard,Broward,Charlotte,Citrus,Collier,Dade,Dixie,Duval,Escambia,Flagler,Franklin,Gulf, Hernando, Indian River, Jefferson, Lee, Levy, Manatee, Martin, Monroe, Nassau, Okaloosa, Palm Beach, Pasco, Pinellas, St. Johns,St.Lucie,Santa Rosa,Sarasota,Suwanee,Taylor,Volusia,Wakulla,and Walton Counties. (6)"Cumulatively illuminated"means illuminated by numerous artificial light sources that as a group illuminate any portion of the beach. (7)"Department"means the Florida Department of Environmental Protection. (8)"Directly illuminated"means illuminated as a result of glowing element(s),lamp(s),globe(s),or reflector(s)of an artificial light source which is visible to an observer on the beach (9)"Dune"means a mound or ridge of loose sediments,usually sand-sized,lying landward of the beach and deposited by any natural or artificial mechanism. (10)"Frontal dune"means the first natural or man-made mound or bluff of sand which is located landward of the beach and which has sufficient vegetation,height,continuity,and configuration to offer protective value. (11)"Ground-level barrier"means any vegetation,natural feature or artificial structure rising from the ground which prevents beachfront lighting from shining directly onto the beach-dune system. (12)"Hatchling"means any species of marine turtle,within or outside of a nest,that has recently hatched from an egg. (13)"Indirectly illuminated"means illuminated as a result of the glowing element(s),lamp(s),globe(s),or reflector(s)of an j artificial light source which is not visible to an observer on the beach. (14) "Local government" means any county listed in (4) above and any municipality, community development district, or special taxing district within those counties. (15)"Marine turtle"means any marine-dwelling reptile of the families Cheloniidae or Dermocheiyidae found in Florida waters or using the beach as nesting habitat, including the species: Careita caretta(loggerhead), Chelonia mydw (green),Deranochelys coriacea(leatherback),Eretmochelys imbricate (hawksbill), and Lepidochelys kempi(Kemp's ridley). For purposes of this Wile, marine turtle is synonymous with sea turtle. (16)"Nest"means an area where marine turtle eggs have been naturally deposited or subsequently relocated. (17)"Nesting season"means the period from May 1 through October 31 of each year for all counties except Brevard,Indian River,St.Lucie,Martin,Palm Beach,and Broward.Nesting season for Brevard,Indian River,St.Lucie,Martin,Palm Beach,and Broward counties means the period from March 1 through October 31 of each year (18)"Nighttime"means the locally effective time period between sunset and sunrise. ATTACHMENT E 40 153 I (19) "Person" means individuals, firms, associations, joint ventures, partnerships, estates, trusts, syndicates, fiduciaries, corporations,and all other groups or combinations. (20) `Tinted glass" means any glass treated to achieve an industry-approved, inside-to-outside light transmittance value of 45%or less. Such transmittance is limited to the visible spectrum (400 to 700 nanometers)and is measured as the percentage of light that is transmitted through the glass. SpeciftcAuthority 161.163 FS.Lmv Implemented 161,163 FS History-Nets 3-30-93,Formerly 16B-55.002. 62B-55.003 Marine Turde Nesting Areas. Scientific investigations have demonstrated that marine turtles can nest along the entire coastline of the state.Historical data are not sufficient to exclude any county as an area utilized by marine turtles for nesting. For the purposes of this rule,however,the coastal areas of the state utilized, or likely to be utilized, by marine turtles for nesting include all beaches adjoining the waters of the Atlantic Ocean,the Gulf of Mexico,and the Straits of Florida and located within Bay,Brevard,Broward,Charlotte,Collier,Dade, Duval,Escambia,Flagler, Franklin,Gulf,Indian River,Lee,Manatee, Martin, Monroe,Nassau, Okaloosa, Palm Beach,Pinellas, St.Johns,St. Lucie,Santa Rosa,Sarasota,Volusia,and Walton Counties;and all inlet shorelines of those beaches. Specific Authority 161.63 FS.Law-Implemented 161.163 FS.HimoryNew 3-30-93,Formerly 16B-55.003. 62B-55.004 General Guidance to Local Governments. (1) The responsibility for protecting nesting female and hatchling marine turtles should be a joint responsibility of local government and the department. Local governments are encouraged to adopt, implement, and enforce the guidelines provided herein to assist in that responsibility. Local governments that have adopted less stringent regulations should consider amending existing ordinances to provide greater protection to nesting marine turtles and hatchlings. In the process of implementing these guidelines,the following management goals should also be considered by local governments: (a) Public Awareness. Any person submitting an application for coastal construction activities within the jurisdictional boundaries of the local government should be informed of the existence of and requirements within the local government's ordinances concerning artificial lighting and marine turtle protection. (b)Local Government-Department Communication.Upon adoption of these guidelines,a system of communication between the local government and the department should be developed if it does not already exist. Protection of marine turtle nesting habitat,nesting females,and hatchlings is greatly enhanced when local governments manage their beaches and coastal activities in a manner consistent with prudent marine turtle conservation strategies. The department is ready to assist local governments by providing such conservation information and other technical assistance. i (c) Inter-Governmental Cooperation. Upon adoption of these guidelines, local governments should develop a system for receiving copies of permits issued by the department, the Department of Environmental Protection, or the United States Army Corps of Engineers for any coastal construction within the local government's jurisdiction. Activities permitted by these agencies should be assessed for compliance with the local government's lighting ordinance. (d) Enforcement. Local governments should develop a process for the consistent and effective enforcement of adopted guidelines. This process should include at least one compliance inspection of the beach conducted at night prior to the commencement of the main portion of the marine turtle nesting season and one compliance inspection conducted during the marine turtle nesting season. (2) The department considers the provisions of this chapter to be minimum guidelines for the protection of nesting habitat, nesting females,and hatchling marine turtles from the negative effects of artificial lighting. More stringent standards for marine turtle protection may be adopted by local governments. Prior to adoption of any additional standards, local governments are encouraged to consult with the department to ensure that the proposed standards are consistent with the guidelines set forth herein and with all other applicable department rules. Specific Authority 161.63 FS.Law Implemented 161.163 FS History-New,3-30-93,Formerly 16B-55.004. 62B-55.005 Prohibition of Activities Disruptive to Marine Turtles. The following activities involving direct illumination of portions of the beach should be prohibited on the beach at nighttime during the nesting season for the protection of nesting females,nests,and hatchling marine turtles: (1)The operation of all motorized vehicles,except emergency and law enforcement vehicles or those permitted on the beach for marine turtle conservation or research. (2)The building of campfires or bonfires. Speck Authority 161.63 FS.Law Implemented 161.163 FS.History-New 3-30-93,Formerly 16B-55.005. 62B-55.006 Model Standards for New Beachfront Lighting. In order to provide the highest level of protection for nesting marine turtles and their hatchlings,local governments should adopt all of the following standards for artificial light sources on all new coastal construction: (1)Exterior artificial light fixtures shall be designed and positioned so that: 41 ACIMERT 5 154 l a e point source of light or any reflective surface of the light fixture is not directly visible from the beach; � (b)Areas seaward of the frontal dune are not directly or indirectly illuminated:and (c)Areas seaward of the frontal dune are not cumulatively illuminated. (2)Exterior artificial light fixtures within direct line-of-sight of the beach are considered appropriately-designed if: (a) Completely shielded downlight only fixtures or recessed fixtures having low wattage (i.e., 50 watts or less) "bug" type � bulbs and non-reflective interior surfaces are used Other fixtures that have appropriate shields,louvers,or cut-off features may also be used if they are in compliance with paragraphs(1)(a),(b),and(c)above;and (b) All fixtures are mounted as low in elevation as possible through use of low-mounted wall fixtures, low bollards, and ground-level fixtures. (3) Floodlights, uplights or spotlights for decorative and accent purposes that are directly visible from the beach, or which indirectly or cumulatively illuminate the beach,shall not be used. (4)Exterior lights used expressly for safety or security purposes shall be limited to the minimum number and configuration required to achieve their functional role(s). The use of motion detector switches that keep lights off except when approached and that switch lights on for the minimum duration possible are preferred. (5)Only low intensity lighting shall be used in parking areas within line-of-sight of the beach.Such lighting shall be- (a)Set on a base which raises the source of light no higher than 48 inches off the ground;and (b)Positioned or shielded so that the light is cast downward and the source of light or any reflective surface of the light fixture is not visible from the beach and does not directly or indirectly illuminate the beach. (6) Parking areas and roadways, including any paved or unpaved areas upon which motorized vehicles will park or operate, shall be designed and located to prevent vehicular headlights from directly or indirectly illuminating the beach. (7) Vehicular lighting, parking area lighting, and roadway lighting shall be shielded from the beach through the use of ground-level barriers.Ground-level barriers must not interfere with marine turtle nesting or hatchling emergence,or cause short-or long-term damage to the beach/dune system. (8)Tinted glass shall be installed on all windows and glass doors of single or multi-story structures within line-of-sight of the beach. (9)Use of appropriately shielded low pressure sodium vapor lamps and fixtures shall be preferred for high-intensity lighting applications such as lighting parking areas and roadways,providing security,and similar applications. (10)Temporary lighting of construction sites during the marine turtle nesting season shall be restricted to the minimal amount necessary and shall incorporate all of the standards of this section. Specific Authority 161.63 FS Law•Implemented 161.163 FS.History-Vew-3-30-93,Formerly 168-55.006. 62B-55.007 Model Standards For Existing Beachfront Lighting. In order to provide the highest level of protection for nesting marine turtles and their hatchlings,local governments should adopt all of the following standards for existing artificial beachfront lighting sources: (1)Existing artificial light fixtures shall be repositioned,modified,or removed so that: (a)The point source of light or any reflective surface of the light fixture is not directly visible from the beach; (b)Areas seaward of the frontal dune are not directly or indirectly illuminated;and (c)Areas seaward of the frontal dune are not cumulatively illuminated. (2)The following measures shall be taken to reduce or eliminate the negative effects of existing exterior artificial lighting: (a)Reposition fixtures so that the point source of light or any reflective surface of the light fixture is no longer visible from the beach; 6)Replace fixtures having an exposed light source with fixtures containing recessed light sources or shields; (c)Replace traditional light bulbs with yellow"bug'type bulbs not exceeding 50 watts; (d)Replace non-directional fixtures with directional fixtures that point down and away from the beach; (e)Replace fixtures having transparent or translucent coverings with fixtures having opaque shields covering an arc of at least 180 degrees and extending an appropriate distance below the bottom edge of the fixture on the seaward side so that the light source or any reflective surface of the light fixture is not visible from the beach, (f) Replace pole lamps with low-profile, low-level luminaries so that the light source or any reflective surface of the light j fixture is not visible from the beach; (g)Replace incandescent,fluorescent, and high intensity lighting with the lowest wattage low pressure sodium vapor lighting possible for the specific application; (h)Plant or improve vegetation buffers between the light source and the beach to screen light from the beach; (i)Construct a ground level barrier to shield light sources from the beach.Ground-level barriers must not interfere with marine turtle nesting or hatchling emergence,or cause short-or long-term damage to the beach/dune system; 0)Permanently remove or permanently disable any fixture which cannot be brought into compliance with the provisions of these standards. (3)The following measures shall be taken to reduce or eliminate the negative effects of interior light emanating from doors and windows within line-of-sight of the beach: 42 155 i i (a)Apply window tint or film that meets the standards for tinted glass; (b)Rearrange lamps and other moveable fixtures away from windows; (c)Use window treatments(e.g.,blinds,curtains)to shield interior lights from the beach;and (d)Turn off unnecessary lights. Specific Authority 161.63 FS.Lam•Implemented 161.163 FS.History-Nem 3-30-93,Formerly 16B-55.007 I 62&55.008 Proposed Enforcement and Penalties. ! Enforcement, appeal, and remedy of matters related to this chapter should be regulated pursuant to procedures established under j local ordinances. Penalties for non-compliance should be established and should be sufficient to discourage violations. Enforcement capability should be adequate to respond to possible violations within the timeframe necessary to prevent continued and prolonged impacts to marine turtles and hatchlmgs. Specific Authority 161.63 FS Law Implemented 161.163 FS,History-Nem-3-30-93,Formerly 16B-55.008. 62B-55.009 Monitoring and Reporting Guidance. The following information should be compiled on an annual basis and submitted to the department. (1)Number of lighting applications reviewed; (2)Number of potential violations reported; (3)Number of potential violations investigated; (4)Disposition of all potential violations including results of enforcement actions and amounts of penalties assessed, !i (S)Results of compliance checks conducted prior to and during the manne turtle nesting season;and (6)Status of local lighting ordinances and any amendments to those ordinances. Specific Authority 161.63 FS,Law Implemented 161.163 FS.History-New 3-30-93,Formerly 16B-55 009 I I i I I I I I I • 43 ��� � 156 I ORDINANCE 2015- 9/11/15 DRAFT I AN ORDINANCE OF INDIAN RIVER COUNTY, FLORIDA, CONCERNING AMENDMENTS i TO ITS LAND DEVELOPMENT REGULATIONS (LDRS); PROVIDING FOR AMENDMENTS TO CHAPTER 901, DEFINITIONS, AND CHAPTER 932, COASTAL MANAGEMENT; BY AMENDING SECTION 901.03, REVISING THE DEFINITIONS OF "ILLUMINATE" AND "TINTED OR FILMED GLASS"; BY AMENDING COASTAL MANAGEMENT SECTION 932.09, SEA TURTLE PROTECTION; AND BY PROVIDING FOR REPEAL OF j CONFLICTING PROVISIONS; CODIFICATION; SEVERABILITY; AND EFFECTIVE DATE. BE IT ORDAINED BY THE BOARD OF COUNTY COMMISSIO °RS OF INDIAN RIVER f COUNTY, FLORIDA THAT THE INDIAN RIVER COUNT' L AND DEVELOPMENT REGULATIONS (LDRS) CHAPTER 901, DEFINITIONS, A r.N� APTER 932, COASTAL MANAGEMENT, BE AMENDED AS FOLLOWS: _ SECTION #1: r, Amend LDR Section 901.03, Definitions of "Ill 'nate" and "Tinted or }~ a lass," as follows: r Illuminate to brighten by means of artificial lighting. ^ `aa plication to sea turtle protection regulations, (reference Chapter 932), ' any ource which is directly visible ; f-Fem two (2) feet or less _n height ,, `�- 'A�-��- to an ob s` : r standing anywhere on the • vu s i beach, or any lightiag source not directiv visible from the beach bu hich *ndirectly creates a li discernible shadow on the beach area bmeans of reflection sha 'be considered to directly or indirect illuminate that portion of the beach` gul •ly by nesting sea turtles, and shall be considered in violation a Turtle Prot 0 n Ordin Tinted or filmed gla window gla hich no has ` en covered with non-reflective window tint or film such that the mate as a ` ible transmitt ' ' (the percent of incident radiation passing through a window_) of forty _ ; �-o .les s measured from center-of-glass. SECTIO Am n Coastal Ma h gmet on 932.09, Sea turtle protection, as follows: Section 932.0 turtle pr t ction. (1) Purpose. The se this section is to protect the threatened and endangered sea turtles which nest along '-tl 'beaches of Indian River County, Florida, by safeguarding adult and hatchline sea to es the hatehlings from soUrees from the impacts of or-tiReial light. The regulations of this section also serve as a light management mechanism in furtherance of Indian River County's Sea Turtle Habitat Conservation Plan. (2) New development. It is the policy of the Indian River County board of county commissioners that no arti€>leial light illuminate any area of the beaches of unincorporated Indian River County, Florida, during the period of the year when sea turtles nest (March 1 to October 31). To meet this intent, building and electrical plans for construction of single-family or multifamily dwellings, commercial or other structures, parking lots, dune walkovers, and other ATTACHMENT Bold Underline: Additions to Ordinance 1 Stfike tHreughr Deleted Text from Existing Ordinance 157 M:\LDR\932.09 sea turtle lighting amend\2015- Sea Turtle Lighting LDR Amend 9-11-15 highlighted draft.doc ORDINANCE 2015- 9/11/15 DRAFT outdoor lighting for real property, if lighting associated with such construction or development can be seen from the beach, shall be in compliance with the following: (a) Floodlights shall be prohibited. All Wall moun exterior light fixtures on the seaward i or shore-perpendicular sides of buildings, or on the landward side of buildings if the fixtures are visible from the beach, shall be fitted with heeds shields and directed downward so that no light directly or indirectly illuminates the beach. Such lighting shall be lamped with a lone wavelength light source, such as amber or red light emitting diodes (LED), low pressure sodium, or true red neon It has been � I recommended by the Florida Fish and Wildlife Conservation Commission that no such li ht source emit light below 560 nanometersnm . j-� (b) Pole lights shall be shielded in such a way that light :tiot ':lwninate areas other than the j specific property boundaries of the subject site Midi shall directly or indirectly illuminate the beach or dune area on the seaward,A o e pole. _``- or lighting shall be held to the minimum necessary for security. a*d .._ _+ (c) Low-profile downward directed luminary _ wi<th shields if necessarv,4�g�be• used in parking lots, and such lighting shall be po so t no light directly or indirectly illuminates the beach. ` (d) Dune crosswalks shall utilize lo,&-profile, shielded downward directed luminaries so that no light directly or indirectly illuminates the beach (e) Lights on balconies shall be low-iDrofile. shielded and downward directed fitted with - hoods so that lights will not directly or indirect l ,Yumin the beach. (f) Tinted or filmed glass-Ahall be used iLn , s an ;�g ss doors within line-of-sight o r standinere o>t 'thebeach on single and multistory structures. (g) Temporary sec '~'t. =lights construction-si ` shall not be mounted more than fifteen (15) feet above the 9 a"'"atom lights shall not spread beyond the boundary of the " being Bug ed anis=ino case shall those lights directly or indirectly inate (3) "hfront lighting aal. the issuance of a certificate of occupancy for any new devei''> ent within vie of the ch, compliance with the beachfront lighting standards set forth in' ;S„o�rdinance sh yfbe approved as follows: (a) Upon ^Jetion o ; e construction activities, the building contractor shall provide written c cat' to county staff that the beachfront lighting standards of this section have '' ""met and the county tal planne staff shall conduct a site inspection to verifv the contractor's certification. (b) The environmental planner- shall prepare and report the inspeetion findin �g-identi€y4n 1. The date and time of initial inspeetion; 2. The extent of eomplinnee with the lighting standards,- 3. All or-ens of observed noneemplianee, if applieable; ATTACHMENT d Bold Underline: Additions to Ordinance 2 SIFike-threugli Deleted Text from Existing Ordinance 158 M:\LDR\932.09 sea turtle lighting amend\2015- Sea Turtle Lighting LDR Amend 9-11-15 highlighted draft.doc ORDINANCE 2015- 9/11/15 DRAFT The environmental pin—net 5 j i in In cases where remedial action is necessary, county staff shall notify the owner or developer of the results of the inspection and shall schedule a date and time for a subsequent inspection to verify that required modifications have been made for compliance with this ordinance (4) Existing development. To meet the intent of this section, lighting of existing structures which can be seen from the beach shall be in compliance with the following: (a) Lights illuminating buildings or associated grounds for decor veiorrecreational purposes shall be shielded or screened such that they do not directiv or indirectly illuminate aye not visible the beach, or turned off after 9:00 p.tc the period from March 1 to October 31 of.each year, (b) Lights illuminating dune crosswalks of or any '` ward landward side of the dune line shall be turned off after 9:00 p. he eriod fro '=arch 1 to October g P ctober 31 of each year and shall not directly or indirectly illuminate the beach. . (c) Security lighting shall be permitted througho ..gthe nig Ong as low-pr a luminaries ,,<- are used and screened in such a way that thx l'�hts do not directly or indirectly illuminate the beach. The use o ---Motion detec _-.',witches are eneour may be used. oN, d Window treatments in windows �"` O wit "` �' e-of-si ht of an observer I __- � ,, standinganywhere on the beach sing anultisto structures are required so that interior lights do not illuminate the'=' e ':ilsee non-reflective tint or film on ! windows or awningf`is referred; how u the use rack-out draperies or shade screens will suffice. (e) All exterior light fixtures on the seaward or shore-perpendicular sides of buildings. or on the landward side of buildings if the fixtures are visible from the beach, shall be tamped with a long wavelength light source, such as amber or red light emitting diodes (LED), low pressure sodium or true red neon. It has been recommended by the Florida Fish and Wildlife Conservation Commission that no such light source zem><t I>< ht below 560 nanometers (nm). ,40 (5) Publicly d lighting. 'S reet lights and lighting at parks and other publicly owned beach access areas` Abe sub' ' to the following: (a) Whenever sst , street lights shall be located so that the bulk of their illumination will travel away fr ` the beach. The lights shall be equipped with shades or shields that will prevent backl ghting and render them not visible from the beach. (b) Lights at parks or other public beach access points shall be shielded or shaded. i SECTION #3: SEVERABILITY If any clause, section or provision of this Ordinance shall be declared by a court of competent jurisdiction to be unconstitutional or invalid for any cause or reason, the same shall be eliminated Bold Underline: Additions to Ordinance 3 S�ce4hfeogl� Deleted Text from Existing Ordinance 159 WLDR\932.09 sea turtle lighting amend\2015- Sea Turtle Lighting LDR Amend 9-11-15 highlighted draft.doc ORDINANCE 2015- 9/11/15 DRAFT from this Ordinance and the remaining portion of this Ordinance shall be in full force and effect and be as valid as if such invalid portion thereof had not been incorporated therein. SECTION #4: REPEAL OF CONFLICTING ORDINANCES The provisions of any other Indian River County ordinance that are inconsistent or in conflict with the provisions of this Ordinance are repealed to the extent of such inconsistency or conflict. SECTION#5: INCLUSION IN THE CODE OF LAWS AND ORDIN SES The provisions of this Ordinance shall become and be made of the Code of Laws and Ordinances of Indian River County, Florida. The sections of t `Or i Bance may be renumbered or relettered to accomplish such, and the word "ordinance" m y '' Chang "article", or any other appropriate word. SECTION#6: EFFECTIVE DATE This Ordinance shall take effect upon filing with the De 3'" ern `` 'S ate. This ordinance was advertised in the P -Journal on the '`° day of , 2015, for a public hearing to be held on the d' `af;�, 45, at which time it was moved for adoption by Commissioner 'i4ended by Co oner , and adopted by the following vote: �y•4_ y inn .q, esley S. Davi VlC.e 5 rman tri @ornrnissi _ J ph E. Flescher Co issio r Tim Zorc rt . . Co issioner Peter D. O'Bryan BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY i The Chairman there upon declared the ordinance duly passed and adopted this day of , 2015. BY: Wesley S. Davis, Chairman ATTACIf AfEIff 6 Bold Underline: Additions to Ordinance 4 Stfike WreUgh: Deleted Text from Existing Ordinance i60 M:\LDR\932.09 sea turtle lighting amend\2015- Sea Turtle Lighting LDR Amend 9-11-15 highlighted draft.doc ORDINANCE 2015- 9/11/15 DRAFT i ATTEST: Jeffrey R. Smith, Clerk of Court and Comptroller I BY: Deputy Cle, -, This ordinance was filed with the Department of State on the fo I-' in r` e: F•, 1:u. APPROVED AS TO FORM AND LEGAL SUFFICIE . - Dylan Reingold, County Attorney APPROVED AS TO PLANNING MATTE Stan Boling, AICP; Co unity �'Alopment Di for - _ I 71 t'Y L. 4• a." I ATTACHAIEFff 6 Bold Underline: Additions to Ordinance 5 S4ike-�krengh- Deleted Text from Existing Ordinance 161 M:\LDR\932.09 sea turtle lighting amend\2015- Sea Turtle Lighting LDR Amend 9-11-15 highlighted draft.doc ORDINANCE 2015- AN ORDINANCE OF INDIAN RIVER COUNTY, FLORIDA, CONCERNING AMENDMENTS TO ITS LAND DEVELOPMENT REGULATIONS (LDRS); PROVIDING FOR AMENDMENTS TO CHAPTER 901, DEFINITIONS, AND CHAPTER 932, COASTAL MANAGEMENT; BY AMENDING SECTION 901.03, REVISING THE DEFINITIONS OF "ILLUMINATE" AND "TINTED OR FILMED GLASS"; BY AMENDING COASTAL MANAGEMENT SECTION 932.09, SEA TURTLE PROTECTION; AND BY PROVIDING FOR REPEAL OF CONFLICTING PROVISIONS; CODIFICATION; SEVERABILITY; AND EFFECTIVE DATE. BE IT ORDAINED BY THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA THAT THE INDIAN RIVER COUNTY LAND DEVELOPMENT REGULATIONS (LDRS) CHAPTER 901, DEFINITIONS, AND CHAPTER 932, COASTAL MANAGEMENT, BE AMENDED AS FOLLOWS: j SECTION #1: Amend LDR Section 901.03, Definitions of "Illuminate" and "Tinted or filmed glass," as follows: . Illuminate to brighten by means of artificial lighting. In application to sea turtle protection regulations, (reference Chapter 932), illuminate fneojis any light source which is directly visible &ofn two (2) feet aY les in height on the b h to an observer standing anvwhere on the j beach, or any lighting source not directly visible from the beach but which indirectly creates a discernible shadow on the beach area by means of reflection, shall be considered to directly or indirectly illuminate that portion of the beach regularly frequented by nesting sea turtles, and shall be considered in violation of the Sea Turtle Protection Ordinance. I Tinted or filmed glass window glass which as has been covered with non-reflective window tint or film such that the material has a visible transmittance (the percent of incident radiation passing through a window) of forty-five (45) percent or less, as measured from center-of-glass. I SECTION #2: Amend LDR Coastal Management Section 932.09, Sea turtle protection, as follows: Section 932.09. Sea turtle protection. (1) Purpose. The purpose of this section is to protect the threatened and endangered sea turtles which nest along the beaches of Indian River County, Florida, by safeguarding adult and hatchling sea turtles from the impacts of aFti€eial light. The regulations of this section also serve as a light management mechanism in furtherance of Indian River County's Sea Turtle Habitat Conservation Plan j (2) New development. It is the policy of the Indian River County board of county commissioners that no ai4ii€eial light illuminate any area of the beaches of unincorporated Indian River County, Florida, during the period of the year when sea turtles nest (March I to October 31). To meet this intent, building and electrical plans for construction of single-family or multifamily dwellings, commercial or other structures, parking lots, dune walkovers, and other Bold Underline: Additions to Ordinance ATTACHMENT 71 StFike dwoughi Deleted Text from Existing Ordinance 162 M•\LDR\932.09 sea turtle lighting amend\2015- Sea Turtle Lighting LDR Amend adopt version for 9-22-15.doc ORDINANCE 2015- outdoor lighting for real property, if lighting associated with such construction or development can be seen from the beach, shall be in compliance with the following: (a) Floodlights shall be prohibited. All MIfill moon exterior light fixtures on the seaward or shore-perpendicular sides of buildings or on the landward side of buildings if the fixtures are visible from the beach, shall be fitted with heeds shields and directed downward so that no light directly or indirectly illuminates the beach. Such lighting shall be lamped with a long wavelength light source such as amber or red light emitting diodes (LED), low pressure sodium, or true red neon It has been recommended by the Florida Fish and Wildlife Conservation Commission that no such light source emit light below 560 nanometers (nm) (b) Pole lights shall be shielded in such a way that light will not illuminate areas other than the specific property boundaries of the subject site and shall not directly or indirectly illuminate the beach or dune area on the seaward side of the pole. Outdoor lighting shall be held to the minimum necessary for security. a C. (c) Low-profile downward directed luminaries, with shields if necessary, shall be used in parking lots, and such lighting shall be positioned so that no light directly or indirectly illuminates the beach. (d) Dune crosswalks shall utilize low-profile, shielded downward directed luminaries so that no light directly or indirectly illuminates the beach (e) Lights on balconies shall be low-profile, shielded and downward directed fitted with heeds so that lights will not directly or indirectly illuminate the beach. (f) Tinted or filmed glass shall be used in windows and glass doors ffteing the oeefkn within line-of-sight of an observer standing anywhere on the beach on single and multistory structures. (g) Temporary security lights at construction-sites shall not be mounted more than fifteen (15) feet above the ground. Illumination from the lights shall not spread beyond the boundary of the property being developed, and in no case shall those lights directly or indirectly illuminate the beach. (3) Beachfront lightingapproval. Prior to the issuance of a certificate of occupancy Pp p cy for any new development within view of the beach, compliance with the beachfront lighting standards set forth in this ordinance shall be approved as follows: (a) Upon completion of the construction activities, the building contractor shall provide written certification to county staff that the beachfront lighting standards of this section have been met, and the county staff shall conduct a site j inspection which >ineludes 'bh� survey with un � la „+ lighting turned to verify the contractor's certification. (b) h prepare and rePer-thfifidin- wr-iting • The date and time of initial inspeetion; 2. The extent of eomplinnee with the lighting standffds; • AR areas of observed noneemplionee, if apphenble; ATUGHMENT Bold Underline: Additions to Ordinance 2 Strike dwoughe Deleted Text from Existing Ordinance 163 M•\LDR\932.09 sea turtle lighting amend\2015- Sea Turtle Lighting LDR Amend adopt version for 9-22-15.doc ORDINANCE 2015- 4. , The environmental , in In cases where remedial action is necessary, county staff shall notify the owner or developer of the results of the inspection and shall schedule a date and time for a subsequent inspection to verify that required modifications have been made for compliance with this ordinance. (4) Existing development. To meet the intent of this section, lighting of existing structures which can be seen from the beach shall be in compliance with the following: (a) Lights illuminating buildings or associated grounds for decorative or recreational purposes shall be shielded or screened such that they do not directly or indirectly illuminate off not Asible the beach, or turned off after 9:00 p.m. during the period from March 1 to October 31 of each yeart_ (b) Lights illuminating dune crosswalks of or any areas oceanward of the landward side of the dune line shall be turned off after 9:00 p.m. during the period from March 1 to October 31 of each year and shall not directly or indirectly illuminate the beach I (c) Security lighting shall be permitted throughout the night so long as low-profile luminaries are used and screened in such a way that those lights do not directly or indirectly illuminate the beach. The use of i Motion detector switches are efleour may be used. i (d) Window treatments in windows f4eing the oeefin o within line-of-sight of an observer standing anywhere on the beach on single and multistory structures are required so that interior lights do not illuminate the beach. The use of non-reflective tint or film on windows or awnings is preferred; however, the use of black-out draperies or shade screens will suffice. (e) All exterior light fixtures on the seaward or shore-perpendicular sides of buildings, or on the landward side of buildings if the fixtures are visible from the beach, shall be lamped with a long wavelength light source, such as amber or red light emitting diodes (LED), low pressure sodium, or true red neon It has been recommended by the Florida Fish and Wildlife Conservation Commission that no such li ht source emit light below 560 nanometers (nm). (5) Publicly owned lighting. Street lights and lighting at parks and other publicly owned beach access areas shall be subject to the following: (a) Whenever possible, street lights shall be located so that the bulk of their illumination will � travel away from the beach. The lights shall be equipped with shades or shields that will prevent backlighting and render them not visible from the beach. (b) Lights at parks or other public beach access points shall be shielded or shaded. SECTION #3: SEVERABILITY If any clause, section or provision of this Ordinance shall be declared by a court of competent jurisdiction to be unconstitutional or invalid for any cause or reason, the same shall be eliminated ATTACHMENT 7 Bold Underline: Additions to Ordinance 3 Strike-dueu& Deleted Text from Existing Ordinance 164 M-\LDR\932.09 sea turtle lighting amend\2015- Sea Turtle Lighting LDR Amend adopt version for 9-22-15.doc ORDINANCE 2015- from this Ordinance and the remaining portion of this Ordinance shall be in full force and effect and be as valid as if such invalid portion thereof had not been incorporated therein. SECTION #4: REPEAL OF CONFLICTING ORDINANCES The provisions of any other Indian River County ordinance that are inconsistent or in conflict with the provisions of this Ordinance are repealed to the extent of such inconsistency or conflict. SECTION #5: INCLUSION IN THE CODE OF LAWS AND ORDINANCES The provisions of this Ordinance shall become and be made a part of the Code of Laws and Ordinances of Indian River County, Florida. The sections of the Ordinance may be renumbered or relettered to accomplish such, and the word 'ordinance" may be changed to "section", "article", or any other appropriate word. SECTION #6: EFFECTIVE DATE This Ordinance shall take effect upon filing with the Department of State. This ordinance was advertised in the Press-Journal on the day of , 2015, for a public hearing to be held on the day of , 2015, at which time it was moved for adoption by Commissioner , seconded by Commissioner , and adopted by the following vote: i i Chairman Wesley S. Davis Vice Chairman Bob Solari Commissioner Joseph E. Flescher Commissioner Tim Zorc I Commissioner Peter D. O'Bryan BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY i The Chairman there upon declared the ordinance duly passed and adopted this day of , 2015. BY: Wesley S. Davis, Chairman ATTAwiMENT 7 Bold Underline: Additions to Ordinance 4 Sfaike t�eu& Deleted Text from Existing Ordinance 165 M:\LDR\932.09 sea turtle lighting amend\2015- Sea Turtle Lighting LDR Amend adopt version for 9-22-15.doc ORDINANCE 2015- ATTEST: Jeffrey R. Smith, Clerk of Court and Comptroller i BY. i Deputy Clerk This ordinance was filed with the Department of State on the following date: APPROVED AS TO FORM AND LEGAL SUFFICIENCY _ l y an Reingold, County Attorney APPROVED AS TO PLANNING MATTERS Stan Boling, AICP ommunity Development Director i i I I I I I Bold Underline: Additions to Ordinance 5 SWiL threu& Deleted Text from Existing Ordinance 166 M-\LDR\932.09 sea turtle lighting amend\2015- Sea Turtle Lighting LDR Amend adopt version for 9-22-15.doc D. A . Proposed Amendments to County Sea Turtle Protection Lighting Regulations Board of County Commissioners October 13, 2015 i Background . October 2014: code enforcement citation issued to an owner of a barrier island residence for sea turtle protection lighting violations . Allegation : unscreened interior house lighting visible from the beach after 9 p.m. during sea turtle nesting season 16-4 - A - Background LDR Code Section 932.09(4)(d): (4) Existing development. To meet the intent of this section, lighting of existing structures which can be seen from the beach shall be in compliance with the following: (d) Window treatments in windows facing the ocean of single and multistory structures are required so that interior lights do not illuminate the beach. The use of tint or film on windows or awnings is preferred; however, the use of black-out draperies or shade screens will suffice. Background • Citation overturned on appeal to the Code Enforcement Board • Code Enforcement Board finding : • Light emanating from north facing windows, whether or not visible from the beach, is not subject to restriction since the north windows are not "facing the ocean." i /�4 •A 2 i Background . April 7, 2015: Board of County Commissioners (BCC) discussion of apparent discrepancy in code relating to windows "facing the ocean" vs. "can be seen from the beach." BCC direction to staff: • Draft LDR amendment to delete references to "facing the ocean," replace with "in line-of-sight of the ocean." • Extend area of restricted illumination beyond the beach and include dunes. i Planning & Zoning Commission Recommendations At a public hearing on June 11, 2015, the PZC reviewed proposed revisions, and recommended: • Language to restrict lighting "visible to an observer standing anywhere on the beach.." • Language to clarify the location of exterior building light fixtures subject to restrictions • That sea turtle lighting restrictions not be extended to include dune areas • That annual letters to beachfront property owners advise owners that they are responsible for the actions of anyone on their property that violates lighting restrictions, including guests and renters. 104- A-3 Florida Fish & Wildlife Conservation Commission Recommendations Define "directly visible" and "indirectly visible" light as it pertains to illumination of the beach, and regulate against both direct and indirect illumination. i Require all exterior lighting fixtures, on both new and existing structures, to be lamped with a long wavelength light source, such as amber or red light emitting diodes (LED), low pressure sodium, or true red light. No such light source should emit below '560 nanometers (nm). U.S. Fish & Wildlife Service (FWS) Recommendation . In July 2014, the FWS designated critical sea turtle habitat to include 'extra-tidal or dry sandy beaches from the mean high-water line to the toe of the secondary dune." . For that reason, the FWS recommends prohibiting lights in the dune area. 10 A• 4 t Comparison to Other Ordinances . In drafting revisions, staff compared the existing ordinance to: • State model ordinance (FAC 62B-55) • Other local ordinances: • Vero Beach, Indian River Shores • Brevard, St. Lucie and Martin counties Comparison of Sea Turtle Protection Lighting RegMimi ulations Indian River County ..any lighting source which is . lighting which can be seen from (current) visible from two feet or less in the beach...window treatments in height on the beach or windows facing the ocean. creates a discernible shadow on the beach . Indian River County any light source which is —lighting which can be seen from (proposed) directly visible to an observer the beach ..window treatments in standing anywhere on the windows within line-of-sight of an beach... or not directly visible observer standing anywhere on from the beach but which the beach .. indirectly creates a discernible shadow on the beach by means of reflection . State "Directly illuminated" . ..use window treatments(e.g., (model ordinance) artificial light source which is blinds,curtains)to shield interior visible to an observer on the light from the beach. . beach .."Indirectly Illuminated". .light source not visible. on the beach. lr,� 5 1 Comparison of Sea Turtle Protection Lighting Regulations Vero Beach "Illuminated"... artificial eliminate interior lighting light that produces emanating from doors and windows brightness detectable to within direct line-of-sight of the an observer standing beach anywhere on the beach. . Indian River Shores Direct illumination of the the town does not intend to beach...light of a point regulate the interior lighting of source that is sufficiently dwellings...but recommends that strong to cast a detectable beachfront residents be mindful of shadow on the beach... the potentially adverse effects. . Comparison of Sea Turtle Protection Lighting Regulations i I Brevard County "Directly illuminated" 7b�linds indow treatments(e.g., artificial light source urtains)to shield interior which is visible to an om the beach observer on the �) beach..."Indirectly Illuminated" ..light source not visible...on the beach St.Lucie County (Undefined) .to prevent interior lights from illuminating the beach,window treatment. required on all windows.. within line of sight of the beach . Martin County (Undefined) to prevent interior lights from illuminating the beach,...window treatments...required on all windows of single-and multi-story structures... II Definition of "Illuminate" (Current) . LDR Section 901.03, Definitions: Illuminate to brighten by means of artificial lighting. In application to sea turtle protection regulations, (reference Chapter 932), illuminate means any light source which is visible from two (2) feet or less in height on the beach area, or any lighting which creates a discernible shadow on the beach area shall be considered to illuminate that portion of the beach regularly frequented by nesting sea turtles, and shall be considered in violation of the Sea Turtle Protection Ordinance. Definition of "Illuminate" (Proposed) i' . LDR Section 901.03, Definitions: i Illuminate to brighten by means of artificial lighting. In application to sea turtle protection regulations, (reference Chapter 932), illuminate means any light source which is directly visible from two (2) feet or less an height on the beach area to an observer standing anywhere on the beach, or any lighting source not directly visible from the beach but which indirectly creates a discernible shadow on the beach area by means of reflection, shall be considered to directly or indirectly illuminate that portion of the beach regularly frequented by nesting sea turtles, and shall be considered in violation of the Sea Turtle Protection Ordinance. 1(,4-A- 7 i Existing Development Window Treatments (Current) . LDR Section 932.09(4)(d) : (d) Window treatments in windows facing the ocean of single and multistory structures are required so that interior lights do not illuminate the beach. The use of tint or film on windows or awnings is preferred; however, the use of black-out draperies or shade screens will suffice. Existing Development Window Treatments (Proposed) . LDR Section 932.09(4)(d) : (d) Window treatments in windows faeing-the ocean a* within line-of-sight of an observer standing anywhere on the beach on single and multistory structures are required so that interior lights do not illuminate the beach. The use of non-reflective tint or film on windows or awnings is preferred; however, the use of black-out draperies or shade screens will suffice. J�`-A•s Impacts on Development Costs . Estimated additional cost of tinted windows vs. non-tinted windows: $2.00 per square foot . Example: 400 sq. ft. of combined north and south facing windows now required to be tinted: 400 x $2.00 = $800.00 additional cost • Long wavelength light source for exterior fixtures: initial cost of fixtures higher than standard fixtures, but offset by energy savings 'I Inclusion of Dunes in Restricted .i Illumination Area • Staff's position - inclusion of dunes would : • Be inconsistent with the state model ordinance and with other local ordinances statewide, which do not include dunes (does not appear to be necessary to provide adequate protection, based on the model ordinance); • Effectively eliminate the allowance of any lighting within or immediately adjacent to dune areas, such as dune crossover lighting or yard edge lighting; • Be problematic for enforcement access, in that the beach is a public/accessible space that is regularly monitored, whereas private dune areas are not. I i�r:- q-9 � T7 Zo cup IV Ell owl Ism il 010 ENO At ww Ww OEM N! rid VjV -. II �` � � �:r�� ray ,; -a='�� ;9 ;•: < �:, "^ ,' � •" w� L�! rv',�'`�„#.'S". >, w .`u"�p:3•: u""�: '• ' °3.bS„x;`�-. .,;gig .�w 4r•,��: '_.: V..�� ,nbii >;d..y .q' �:'•� �/-p i J><:«�'.m '^”-z.,o� �'"�'Y'Yv ':✓_Y,.•. i` .`F", `;�z'"�:-�: ':�rs_f.r. w .��=r.�•_ <r>,,,, v�'d"°`g'c'"Js�� '�arY-s7�< z ,p F '.:� ✓,."ix,« �: ,�•3y§.,X1.b-'kX�,�9�.„�-yt°'"s."a '- �.. A - `�t ,.��"�'��+•�-�'��e'v=�..,°zf�,z 'r` - n_,s-_ MA MA°z„x6*. »•ar.ag.''a m �,•e � .as;< x >' .x, V� .r ,. •',gym" v - d ti ,» � �•_ '--�'':s Pte••=S„ �'w=�>%'., �•_�,�`��� ,;�6:vex=s '%=`�,•; ¢ ""..� `$` _ - z-,.-"�."^-s„ ^,",-`-a=�:�^�^�<a-: m�z-;;F.-�.ra��q"� +��'as ,n'F,a nti,�'�°°� %:. +xa s...;, u�"•"�,�-^..;• ,.,, ,..,,�,° ,.y:u8•,� ..'�,v� y:8,�- f „«�9�^+°f a36n'".=,^;C�.;.... .y' i?,�rJ�✓k��'m ��:. r ." ,'.. =�:m.fi'fr�a`��M%;as✓r,�s_�e�.-`;'yam-`5Jh'lti�=�-.i,' ;:, �,.;�W,:-��'.',:�.. '1S�E'�1 "3'� -c .,,,z tl- g Xi °.. " -.;•, -d, "<° �` -�g� �' _ ,4�.>�`�`:"i �=s �.�.,,< \<s`��";��; 'fir ft sj"` '. ,. "`�.%"xc 4^s; �': '3 .'..�T,«;�,y,:,.- `;"s,f y 4„i�',"�i°..�k.; 3. v�'p,?•• VzC :,b�r •'��#> � T�by�ry 4' ¢.,:��t1l.i:.� •.i - U� t,R Y{��"v,(1��a>..'n«. ''?m„&� � ��i'd„m" .. „`<a µ- 3 .i � ;Ya' ,fni S.,,p;�v.Y•�^"y-' Y9' _ _ .�F`•,,,2• � N` 3<,y.�e?�" � �`�'°! ^ate+' - - ~, � `° a i� :F3a_>�-:�,.��'�.+='es�': ry `;:8'r°:,s7rFv�'�J."•Z`a�gi` .a .,'. ^'� ` _'a,-x,.m..:;Fa •��' �«��>_; .. ° `=`£i;=' ��r`��;,a��'" :sir'srw"�' �'.,�„�c..:� � _° - r •: ry.%iA5 `S:s• � � '�°. L §�i e'' res 'S` S `..r I INDIAN RIVER COUNTY SANDY BEACH SYSTEM i Backshorereshore Surf Zon reaker Zon Offshore .si I 5' �, ♦ Beach Mean High ter (MHW) "L[�'::y q"'�'-, ♦'\ �.,,t� `rtx4 07 v..,�:3 c=USSY Sn'tl xavp� I Dune Toe of Dune- Nearshore Reef . - (GG •/�- 11 I Current LDR Definitions of "Beach" and "Dune" . Beach that area of unconsolidated material that extends landward from the seasonal mean low water line of a waterbody to the place where there is a marked change in material or physiographic form, or to the line of permanent vegetation (usually the effective limit of storm waves). . Dune a mound or ridge of loose sediments, usually sand-sized, lying landward of the beach, and deposited by natural or artificial means. .'l YI 701 . :x IT'• ill aw , -.3.R i, ��, 'a,-.-baa •>•� a1i� y t ..=47 _ •�.9�^a+�.% E_ ,v�.�Y„�.roa6- s" _ � f !f aY'Sy`.�m�-a�ssoe -�' u�`�F yam'- � ;,:�n• _.)' za.;• A' '3€ ,y'. �'_- ��'h.� `,353✓'� t�a`M',.f £w"��;.,... �.s-Q't �'ra*t.E'''G : ,:?«"h�.�rr,';� � .�3�....�-...-_ cel, ,:. r ,`• '*'� "' Y ":=r,= `-; `' tea `" «,,; • 's ' ..-.m'1._h� •`�k'i"nq ,C Vii.�"'..a'izre'°l:,'3., ..;95 �'s Y- .e.�"�%:»';;:.w�.89�.x Ic,b •A• 12 �,.y,s,•"::y�.' ,_-;:. r p,.... .e q d nrNr• �.ac �g�w;�^.. 'sem �"Po'R � - _ `':'c"r,�.f'»✓,�kQ.���nb.: 3<_y�:F° ���f-F., „T 3�>x1'�a<. °a��k��/ •,/4� x<3"vYbr gir • < . < - * ....� _ i�'ss'"''�F_�::}'; 2',-��a'. -fir•„r'' Nrf;§;1`.:: %�+m�_ wx - x -.� `se,C's --P'` '`fid_ '"}”""e�."�s''�,'-'i-"`-."" -'Y>f;'kmx g...-.�, ,:;4,°5,• TWO `r -'�?"sai°k _x'���.� �'.= �_,�l��:r=�'�+Y„`st<''-�y'•%�-��u ��'.s.":.geY.,ii.:."z�t'� ~ � r Z�t�`' ;,:�p�?-;r s""�x��"�r s"���:_r"'` _ X'__�'= �`• 1 ^�,�"'�.-1 .�,.•Wiz;- '":a� ,� "5' "" •.+ -ySki 4.6Z; Other Proposed Revisions • Clarification that tinted or filmed glass visible transmittance is measured from center-of-glass (consistent with building code) I • Revisions to the "purpose" section: • Reference to impacts on adult sea turtles as well as hatchlings • Reference to County's Sea Turtle Habitat Conservation Plan • Revisions to beachfront lighting approval procedures (consistent with building inspection procedures) ju, -A- 13 Staff Recommendation • Staff recommends that the Board of County Commissioners adopt the proposed ordinance amendment; and . Approve the revised language in the annual letter sent to beachfront property owners, advising that owners are responsible for the actions of anyone on their property that violates lighting restrictions, including guests and renters. Forest `=y T- Dune Bare Shrub grass sand -'r p dune"� -- ;second: dry dune beach wet fore; z.. dune _ beach I f G A.14 DA a NT Op FISH&Wn.mrFE United States Department of the Interior SERVICE a� tim N V p s° FISH AND WILDLIFE SERVICE South Florida Ecological Services Office +, �4gCH ,eAO 1339 20°i Street „,o.,wE,�" Vero Beach, Florida 32960 i October 9, 2015 RECEIVED Indian River County Administrator's Office OCT 6-9 2015 Board of County Commission 1801 27'h Street BOARD OF COUNTY Vero Beach. Florida 32960 COMMISSION Dear Board Members: This letter is in response to the draft revisions to Indian River County's (County) Sea Turtle Protection Lighting Regulation (Regulation), which is scheduled to be voted on by the Board of County Commissioners on October 13, 2015. The purpose of the County's Regulation is to protect federally listed sea turtles from the impacts of artificial light as outlined in the County's Sea Turtle Habitat Conservation Plan and Incidental Take Permit TE057875-0. The U.S. Fish and Wildlife Service (Service) asserts that the revision should include a prohibition of lights on the dune to effectively protect sea turtles. In July 2014, the Service designated critical habitat for the loggerhead sea turtle (Caretta caretta) under the Endangered Species Act of 1973, as amended (Act) (87, Stat. 884; 16 U.S.C. 1531 et seq ). The nesting beach in designated critical habitat includes the extra-tidal or dry sandy beaches from the mean high-water line to the toe of the secondary dune. Although green sea turtles (Chelonia mydas) are more likely to nest in the dune; data clearly demonstrates that both green and loggerhead sea turtles nest in the dune. In the County's proposed revised Regulation "illuminate" is defined as "any light source which is visible to an observer on the beach, or any lighting which creates a discernible shadow on the beach area shall be considered to illuminate that portion of the beach regularly frequented by nesting sea turtles, and shall be considered in violation of the Sea Turtle Protection Ordinance." Although the proposed Regulation outlines the "beach" to ensure that light is not visible where sea turtles nest, it does not address the dune. Data clearly shows that sea turtles nest in the dune, and therefore, this area should also be addressed in the Regulation. Enforcement of the local lighting ordinance is critical to avoid adverse effects to sea turtles. Failure to do so can lead to sea turtle mortality and potential liability of those who fail to comply with the lighting ordinance by making them subject to the civil and criminal penalties of section 9 of the Act and its implementing regulations, which make it unlawful for any person to "take" any endangered or threatened species within the United States [16 U.S.C. 1538(a)(1)(B)]. Section 3(18) of the Act defines "take" to mean "to harass, harm, pursue, hunt, shoot, wound, kill, trap, capture, or collect, or to attempt to engage in any such conduct." While the Service does not enforce violations of local lighting ordinance, we are charged with enforcing the prohibition against the taking of sea turtles due to artificial lights visible from the sea turtle I i k L ;Treasure Coast Newspapers TCPALM ., Indian River Press Journal 1801 U.S. 1, Vero Beach, FL 32960 AFFIDAVIT OF PUBLICATION STATE OF FLORIDA COUNTY OF INDIAN RIVER Before the undersigned authority personally appeared,Sherri Cipriani,who on oath says that she is Classified Inside Sales Manager of the Indian River Press Journal,a daily newspaper published at Vero Beach in Indian River County,Florida:that the attached copy of advertisement was published in the Indian River Press Journal in the following issues below.Affiant further says that the said Indian River Press Journal is a newspaper published in Vero Beach in said Indian River County,Florida,and that said newspaper has heretofore been continuously published in said Indian River County,Florida,daily and distributed in Indian River County,Florida,for a period of one year next preceding the first publication of the attached copy of advertisement; and affiant further says that she has neither paid or promised any person,firm or corporation any discount,rebate,commission or refund for the purpose of securing this advertisement for publication in the said newspaper.The Indian River Press Journal has been entered as Periodical Matter at the Post Offices in Vero Beach,Indian River County,Florida and has been for a period of one year next preceding the first publication of the attached copy of advertisement. Customer Ad Number - Copyline PO# 463755-INDIAN RIVER CO PLANNING DEPT 673688 Public Hearing:9/22/15:Sea Turtle Hearing:9/22/15 Pub Dates September 7,2015 Sworn to a d subscriis da ptember 04,2015,by A who is Sherri Cipriani (X)personally known to me or )who has produced as identification. Sandra Coldren Notary Public SANDRA COLDREN it My COMMISSION I FF 004035 EXPIRES:April 1,2017 F,? ;;F Eor'Ad Thru Notary pt�k.j�; Und3wfi!ers 1(06- C, i. I C6 a Monday,September 7,2D75»TREASURE COAST NEWSPAPERS NDUC.TD_CrediWM J 'Outer Public NOUCPs' Public NDdces �blic NDUCeS'_ ' egotist for Rids~ •Reques[tOr Bids ? A".1118 NOTICE OF FORFEITURE / N Ciry 0l Fort Plere4 flw- procetluIes relating to Is encouraged. ents0lpya6futiotlnter- "Art,Florida 3x995 COMPLAIN Ida k zchedded Cor Septem- turtle protection IiBhWpp Am,m Mif be at Ne re0uest TN<phonc(TI2)31D-0Ili per]D,2015 et130pm Nlts stnndartls for coaxal level• nor 22U Year: of the b<on tetl at 2501 a•a Fu:(R2)IID-0122 On Hily 12.2015,N SL Lucia Centra C. Board Room, pmenL a fording a rtvision v Q E•Mad: Lourttyy Floritla,Ne 5herift 511 Orange Avenue.Fort I taucoaztdU hungg vnN- jure 30.2016 SW Bayysshore Blvd.Port SL 'he y.s wakvapr®ybdkoulMet eda tl holds 31,565.00IN Pierce.Florida 31950. N INe04zyiBht of an o0I_ Wde.FL 31981 by am FyO� f� Be onNPrinzlnv�p LL ram has beenRfJiM in Ne CI WI Please �firmyow�terW nccl Nuns Njiall pepjttt to sea 5 ValmhvuZS.2015 at L•00 WM SaYeptembv20151 .1 3 WkSeptember i,11,2015 Court N SL Lucie County, Pu0.5eptember T,3015 turtle ligghting repulatiaru. 0.m• TCN 681961 TCN 616965 Florida, Court Case No: TCN 6Tpt66 Aum of the proppoosed w0F t� h IN THE CIRCUIT COURT FOR 56201SG0015510C%1(%X NOTICE OF pUBMC HEARING k nvallahie at he Sele[ti0n w18 b!mad!in LOUNGI ON AGING OF Si. C MARTIN COUNTY,RORIDA Planning Division office ccordance with Ne agem LUdE1NG5 REQUEST FOR (C PROBATE DIWSION Ad k Fetterman Notice of a Aeulnp to rnns10- located in Ne ural- mY`s compe[Itive procure- STATEIIENT OF CASENO:203SSIECP Generel COunsd a petla.for Ne dosing, [[yy tlevel0pmmnent dwisbn on ^t Drwess Nat nNludes QVAIIFlGTI045 I,d^ SL LudOffte e County 5heNlrs aEardonmenL aM Yauuon live first floor of the COU_- ar ev Rhm Of Ne Sud V! IfNdNC15l.VEAlFNI1N0 ]r1-161.3125 fNa IO•wbe Nyht-ol-way ry AtlminlstraUon Complex nfentsaf4udllkaUon.Inter COuI13 on organlzationH soon rtee _R Pub:Septenbv 1,11.3015 N 0 between 329th Rvemle BuOdmg-A'. Any0ale a who t Ne Selection COmm9ttee� facaau4 d1 ancourtantlaA—' ywishtodppeaall N with Fetleffo,tsd {� TCN 679901 IO Ism llhr h-gg &ocki of sing�L,wnl`may be made R A. UI be posted at 1501 d`peal brant hrndN9 ro 1• r NOTICE TO CREDITORS PUBLIC NOTICE- Ne TropIW Wkge Esth[es (Uds m Ung,will neetl SW Bavih Blvd,Port SL pp`ps{de soda)services and Tran admWstra[kn f he EHective SeOt by 10.1010. SubdlvWon.A puMc rev- to ensure Nat a verbatim Ludt FL 31981 by 130 pm, ttan portation to Ne resF �s (V the of FRANCIS 1.VAL. Dc Donald Hoffman L n0 N lwNch pales in enter- c rtl of the proceedn9sk Fritl"NOvemDv 6.3011, dennof SL Lude County. N ENTUNO,deceased,daft of longer be employed by Mar estab dUxars Na0 have an de.which Ntludes Les- TON tbl�� by 1,1015 CouncR on Aging MSL lwi4 N death No_mbv 14 3011•is tL Medial Group.patient DportuNtyN ba heard.wi0 timom and Mtlence a on Inc unites Quaffed Intle yend'mq 19 Umd1 Court ret rtls wBl be malntdnetl bl lltld Dy lTe Board otCwn- nl[n Ne appeal is bauS CpUNgL ON AGING OF ST pendent Certified Public Iw MVUn Cawty�Florida• t 1651 SE TIHam Avenue. tY Comnissioners of'I."" ndian Neau direct pM^Nng reMF WA REQUEST FOR AcwunWgfirmzz,,Ocensedlo Q Probate DhiUon,Uu tldress PL SL Wd4 FL 3¢952,tele• pryer County.Fkrltla N Nn etl questiorss o Ne enWvm STATEMEM OF Ne State of FlWda N sub, ofwNchOla.Bmr9DIG5th- plhoue(]T2)1981600.You Countyy Wnnrdssion Gum- bl platmi^if s<cUon at QUALIRGTI0N5 Mt letters of Interest and J art FL 31995 The oe s^W .y M e a tour of your be s a1 M Countyy AdmWs 1161231. S atemen s of Quagfiwtio z representathe'z an tM W medkal recortl trarsfared tratlon BWdlnp,Iocate0 at ANYONE WHO NEEDS A SPE- CouncB ort Aging Is a Private, aM Experience tor Ne per- t •L soval repreuvMtive actor- [o a pnysidan of yaw choice 180127NStneL Van Be.,tk dAl ACCONUAODATION FOR V1. ",%:*: orgnNzaUon sup• tormance of en examination my names and atltlrerses cit no charye with a signed Rodd;on Ty<sday SeD[em- THIS MEETING MUST CON- ported N part wlN Federal, /the 1'vuncW statemen's t forty btlow Nwizatio4 Oar 2;1019 at 9:06 AM. TACT THE COVNTYS AMFA- State and local grant fund- and records of the Council �_ Atl wetlitOrs Of Nl tla<ldeRt Pub:August 1].21,13, Aurone who tray-Wish,t0 ICAHS WITH DISABILITIES in^Nprovidlfovalsavi[es A9uq Df 5L IDde.NC for rad other persons having SIC te 1,2015 rr z �nade at ltus meet 3}CbT-ISZIAAT LEAST�B NORATVRS a kens DISC Lud<Counry. dawe wlN the currlent Gov r = dams w demmtls a9aNw TCN633561 Ne decedent's estal4 on NOTICE Dr0.Wm neetl to ensurt Nat IN ADVANCE Of THE MEET- LOYntO On Aging at SL lode n[Audit6g Standards d to C (� Mgm[cOpY ofthla-d u hatlm record c'Ne IND. Inels:eekin'I fedm {'Yellow Bno and the legd SQ Q fJeNek be with Uds RG Towers.LLCkproposing t^ o retlings 1,made wWCh INDIAN BOARD RIVER COUNTY �nNdT Nsupply t0odl^r drcgula[wyrequbemenh i tract x120-loot overall 4x1Was Na testimon ntl r m els on wbeak oro• to Ind W4 but not be limited Q (fl •� j MUNT FIR TT�FAE T hE ATTE hdght mpnopine w fag��Ne app�saDp [X Na COMW5510NE— a�PrO�tlC.velli provide t0 OMB A-111 and the Single L F THE RBST PUBLIGiION rteilN tel¢Commu=., IM Weslry0.Davis.Chairman 16,UDO I con99 peat mat meals; Interested firms should sub- 0 I` THIS OR 30 DAYS ztncfure aH CounU•1M dub INDIAN RIYER COUNTY pub:SEPtembv 7,2015 91,000 mealsr Onpaare0 l0i mlttlustopiezolalimateri- Z U 0' AFTER THE DATE OF SERV CE Cruaty.Foiba rRG Towertsi. BOARDOFCOUNTY TCN 611698 nOmeaelhem antl 5,5001ro- afwn ch Ntlicate ntvesttp OF A COPY OF THIS NOTICE LLC kvites commlrls from COMMISSIONERS ze meds.Nduding be_r LourrcB On A ry'ng of SL Lucio All tthher ditors of the any interested party on N0 ar Wealey S.a,1,2 hairman —------- ago tleuert,eM supOGe4 II.., -Ev<Is Jemungz .. decadent ane other persons Pvtthe Rroposedund, orb:September 7.:015 Aegilesl tOr aidSl _7 Innres[etl nutltudypns sBardtl 15DI SY/BaYsnorI Blvd.,Port baving ell or demantls takln9 maY h a^Y els- TCN 6732M —=—' sub tend p h(chi of a ll N-L 4 F 1;4 t v against Ne eecedant's Vicis,sl[es,buBdny;strut• COUNCIL ON ACING OF ST. intercif to Council On Aging AyyencyF cal Year. tate mus[fde NeU Bairns tw¢s Or oblects vpmfcenI NOTICE OF PUBLIC HEARING WCIE INC-'SREQVEST FOR I St Wde.but-AIN:Ell D. 111.2DlS- Mth this Court WITHIN 3 In Amehan history.azchae STATFMFNT OF Of St M1 SW h June 30,2016 O MONTHS AFTER THE DATE logy¢npineerinyy, ul- NOTILEIS HERESY GIVEN that QUALIFlGTIONS Bhp Bays orc C OF THE FIRST P LICATION lure[hat art Ikiea w defer Ne Board of County Cam- Port SL Lucie FL N981. RespOrua due dale OF THIS NOTICE d ligible fpr.listingq miszlomns of Indian Rhv C.ImID on Aging is aPrlval4 Muse submit drelofowNm September 25,2015 at iO0 't O N the NaUoIil Reguty of County Rariea shatl hde a no profit orgzdiatipn sup p-rlt l All CW MS NOT FILED WITH- Huston,Pieces.Comments publk wring d wNM par- ported.m Dart.With Federal, N IN INE TIME PER ONS SET L Letter of Ntarezt indicat- I FOKTU IN THE FLORIDA y rtAlydn9 spedfcdy to tiv N Interest antl deters SNte dna Lord gent fwd- the fkIr,quaRficatigs, Selectlon v UI be made N O STATUTES Y11L18E_FOREVER nlstonc resources may b< ihaB have an 0Da rt Nty Nproprcdtle sovil seMces 'a ted experience And abd- accordance with Ne agem gagger t to Fnv'vownentd Cor W be heard N N pCowty a d transportation to Na Ir m s competitive procure NOTW TINSTANdNG THE TINE pp ati0n of Anen'[a,ATfN: Commission CAimbers Of idents of SL lode Cowry. i D gpa6ty,the InfUtutiOo I pros!-E Nat Ntlutlu •. N C PENOOS SET FORTH ABOYE Dina BaaID.1375 Unbn Furl th<Cowty AdmkistraUon —,D on Aging9 t SL Wdeq, t be brsuretl by compo- ^evalwWn N[he State O ANY CLAD, FILED TWO W IntlustrW Court,Suite A, Is Ino touted at 180131N int. Is MnSD 5�ilifetl Nn that W(� thorized men[sof fution.lnty- YEARS OR MORE AFTER THE AlplJarett;Georpla 10001. Street Vero Beach.Florid; n,to proWde hanMn zv- to dO buslne s in inti State wee be at Ne re0uvt :/3 I DEGEDEATS OATS OF DEATH Als gr o) ran be_ached Tuesday,September 22. During Ne( year f FlOrlda,a have agtints f Ne Selection Cammitte4 V •Q IS BARRED at(no) 662-2010 ext ILL IOl5 at 9:00_to,ondd• eMed 1we30,301;CounW upon whim serWu of pro• RasdtswUl bl pried at 2501 O •L The first puNiculon date Of Comments�myust he racehad v adoption of an ordinance, ou typing of SL Lurie Inc, may he made N FlOritl; SW Ba wr0.Part SL y O _ (� WSNOtiubAugtsllt 2011 within u mrm�dcpe.(Kele%dated µan oReanwar;eE OF INDIAN me.eeneed si minmmnJ and(0 leve a 8—rating Wck.R N981 by 130 pm, Q) (..) O Pub:Sepumbv T,2DIS RIVER COUNTY. FLORIDA. Nnrested hutihrtbns sMuld bly acceptable t0 l=y,Nwember66,,2015 Personil RepreS¢nN[hc COASI. Reau submit NetoOvwing � (n O O THOW5 FRANCIS VAIEMWO TCN WIM CONLERhONG AMENDMENTS submit two pGees of ili 13155.E Oakmont Lane TO ITS LAND DEVELOPMENT _rials hitir NdiCAt< MNOdty partkJpatiarl L WHarotlnterestNdkat- t Q Port St Louie.Florida 31912 r -` ' RECULAVONS(LDRSY.PRO- III,—to CowW on Aping Is encoura0ad. toyythe4pYquestu••icar- Attomey for Persorol public NOHCu VIDINO FOR AMENDMEMS f St Wde.lne,AIL,Eve 0. relatM experience antl ab8- Rewesentative: -- TO CHAPTER 901,DEi1Nl• lewdngs,ZSO15W Bayshwa Aggenq Fisnl Year. fry. LEWIS KINDER,AItomey NOTICE OF MEETING TIONS.AND CHAPTER 912, Blvd, gars.Fts 2. LOm (Profeszionil Florida Bar No.188873 CGSTAL NANAGEMFNP,BY Part SL facie. R 11981. tone J0,i016 LicenuAndappGcableNsw- 7000oloradoAvenue THE HOUSING AUTHORITY OF AMENDING SEC ION 901LJ• Please submit Ne following: ante Swart,Florida 11991 TUE CITY OF FORT PIERCE REVISING T-iE DEFINITIONS cwerage. TNeOhonc 731183-1511 FLORIDA OF'ILLUMINAM AND-T]NT- L Leder of Interest badICa(• Res porueduadatc E-MaB:few m�pmaiLcom 511 Out"!MAVENUE ED OR FILMED GLASS':BY Ingg Ne l4m's""'J Jima, kptembe'B,2015 v LID Pm. MNod17 parUclpaU1 FORT PIERCE FLORIDA 3x950 AMENDING COASTAL MAN• rdatetl experience and abB• kencour gel Pub:August It 5eptem0er T, Selection wi8 be add In Frtr:SWtembv%E015 3015 lTR)119-612] AGEMENT SECTION 932.09, fry. accOrtlance wIN the a0<^- TCN 681915 TCN 663651 The Regular Board Meeting Of SFA TURTLE PROTECTION; Tyey cOmpellthe procure- ' _ ANO BY PROVIDING FOR L T^q CbAd the.,S ttlon t proars Nat indudes Ne Boan1of� REPEAL OF CONFLICTIPG eaFederal Or Sate 01 an evalu ,of the StV Of N<Housing Authority of PROWMONS:CODIFlGTION; Floridaorri [bartered bank with Real Estate 0 Kcal Estate SEVERABILITY;AND EFFEC- offices located within the "�• Id DATE G limits of part SC Wde /s 711De4m IR.N... � e ' Saitl tllnance, it tlo F a fort Pierc4 iffieSm b5ehetd r� 00 © cerrainI ia,1s,and Clarify iMNpnry partldpation TCPAIM IDEalfieds 0 x O O O O Z Z 1S L: E � I D Z ai r 11M a O0 & H L ,I L0 Herell) Ir N i15'C ,' • i ii.f... r � C- :t r=� `•` - '��:'",�F''r�� ,.�;,•-�"•'-`�-�`-..F-..5;3'.�-''-�•'?�:I��i-.t�t��.`tt,_'=l�`�' 71 ' Announcements Merchandise Petr&Supplies Financial Employment Rentals P � `e'er � '.:L.F/` � �V 1 t/ ty'-• kQ a Real Estate Transportation Public Notices Garage Sales Health Business M &Wellness &Service C O 166 .0 a . i ` b INDIAN RIVER COUNTY, FLORIDA MEMORANDUM TO: Joseph A. Baird, County Administrator DEPARTMENT HEAD CONCURRENCE: Stan Boling, AI P- Community Development Director THROUGH: John McCoy, AICP; Chief, Current Development FROM: Ryan Sweeney; Senior Planner, Current Development101!n2 I i DATE: October 5, 2015 SUBJECT: Notice of Scheduled Public Hearings for Upcoming Board Meeting It is requested that the following information be given formal consideration by the Board of County Commissioners at its regular meeting of October 13, 2015. DESCRIPTION AND CONDITIONS: Please be advised that the following public hearing items have been scheduled for Board consideration: October 20,2015 1. 790 AIA, LLC's Request for Conceptual Planned Development (PD) Plan and Special Exception Approval for a Project to be known as Sandy Lane PD [PD-15-07-02 - 2014060029-74612] [Quasi-Judicial] 2. Consideration of an Ordinance to Amend (Update) County Code Chapter 800, Title VIII, Comprehensive Plan of the Code of Indian River County [Legislative] RECOMMENDATION: The above referenced public hearing items are provided for the Board's information. No action is needed at this time. APPROVED AGENDA ITEM: Indian River Co. oved Date Admin. 07h.5II FOR- October 13 2015 Legal - �— Budget BY: Dept. Risk Mgr. 167 FACommunity Development\CurDev\public hearings\BCC\2015\10-13-15 public hearing notice to board.doc 1 COUNTY ADMINISTRATOR INDIAN RIVER COUNTY MEMORANDUM i TO: Joseph Baird, County Administrator FROM: Colleen Peterson, Human Resources Manager j DATE: September 29, 2015 i SUBJECT: Recruitment of New County Administrator Background At its meeting of September 15, 2015, the Board of County Commissioners directed staff to develop timelines and determine the cost of recruiting a new County Administrator utilizing different approaches, such as using a consultant to recruit outside candidates or hiring from within the organization. There are primarily five available options for the Board to choose from to recruit and select a new County Administrator. These options include: Option #1 —Advertise the position internally and select an internal candidate: The cost of advertising internally for a new County Administrator is negligible. After applications have been received, it is estimated that it will take an additional 45 days to review applications, conduct interviews, make a selection, and negotiate an employment contract. Option #2 —Forego advertising the position and appoint an internal candidate: � This option would be the quickest method, and there would not be any associated cost. It is estimated that 30 days would be needed for staff to negotiate an employment contract with the appointee. Option #3 — Advertise the position externally in publications geared to County management and handle the entire process in-house: The cost of advertising in various publications is estimated to cost $2,000. The time frame to recruit and select a County Administrator would be four to five months. Option #4—Receive placement assistance from Florida Association of Counties (FAC): Florida Association of Counties (FAC) charges a flat fee of$5,000, and they assist County staff by providing suggestions and recommendations regarding the recruitment process. Expenses 168 I incurred by FAC, such as conference calls, mileage, travel, and other administrative costs, are included within their fee, and any remaining funds will be retained for their mission in support of educating County Administrators throughout Florida. The County would be responsible for the costs associated with advertising the position and any reimbursements of travel and per diem for candidates. FAC facilitates a volunteer group of Florida county administrators and/or former county administrators to' review the qualifications of the list of candidates and reports the findings of that review to the Board. County staff would be responsible for placing all advertisements, soliciting applicants, receiving the applications, screening the applicants, conducting the background checks of applicants, and scheduling and coordinating the interviews. County staff would also be responsible for negotiating the terms of any employment offer. FAC states it can deliver a candidate review report to the Board within 90 days of the parties entering into an agreement. The Board would then need to conduct interviews and make a selection, and County staff would need to conduct, background checks and negotiate an employment contract. This would take approximately an additional 3-4 weeks. The total time i frame is four months. Attached is a copy of an agreement between FAC and Santa Rosa County that outlines the services FAC provides (see Attachment#1). Option #5—Retain a search firm: Staff contacted three executive search firms (Slavin Management Consultants, Inc.; Colin Baenziger & Associates; and The Mercer Group, Inc.). Their fees, including expenses, range from $14,750 to $23,250. A search firm will prepare a detailed position profile that provides applicants with a good idea of what the agency is looking for. In addition, a search firm will work with the Board in narrowing down candidates for further consideration and interview, and they will also facilitate the interview process, perform background checks for finalists, and provide assistance in negotiating terms of employment with the successful candidate. The County would be responsible for any reimbursements of travel and per diem for candidates. I Development of a position profile and advertisement with a search firm typically takes 30-45 days. Advertising of the position is generally done for 60 days. After the close of the application period, the search firm will provide a recommended list of candidates to the Board within 15 days. It will take approximately another 2 weeks for the Board to conduct interviews and 1-2 weeks for the search firm to conduct background checks and negotiate an employment contract. The total time frame is five to six months. Attached are examples of County Administrator position profiles created for Alachua County and Citrus County (see Attachments#2 and#3). Additional Information: Attached is a document entitled "Typical City, Town or County Manager/Administrator Search Options, Process and Timeline" that was obtained from the Senior Advisor Program of the International City/County Management Association (ICMA) (see Attachment #4). This 169 document also provides an overview of the options listed above for conducting a search for a new County Administrator plus one additional option, the FCCMA Senior Advisor Program. However, Indian River County is not eligible to use the Senior Advisor Program as the size of j Indian River County is outside the scope of the Senior Advisor Program's placement program. The Senior Advisor Program provides assistance to smaller jurisdictions that may lack resources to do a search on their own or hire a search firm. Attachments: #1 —Agreement Between FAC and Santa Rosa County #2—Position Profile for Alachua County #3 —Position Profile for Citrus County #4—ICMA Search Options, Process and Timeline I APPROVED FOR AGENDA: au4 Jos A. Baird, County Administrator Date Approval Date Admin. Legal Budget Dept. Risk M mt. i 170 1 'I Attachment # i i c .lune 24, 2015 } I Hunter Walker, County Administrator j Santa Rosa County Board of County Commissioners 6495 Caroline Street, Ste. D Milton, FL 32570 t t Re: Florida Association of County Managers Consulting DearMr.Walker. Thank you for reaching out to the Florida Association of County Managers fthe As-*canon' regarding your upcoming search for a new County Administrator. We understand that Santa Rosa County will soon be embarking upon a process to hire your successor. it is the Association's pleasure to propose to assist you in this effort. i A county's selection of a county administrator is one of the most crucial decisions a Boaid of County Commissioners makes for its community. The professional execution of county commissions' policy decisions is the foundation of a healthy, thriving county. In recognition of the importance of this selection,the Association has launched a new inlUtive to provide recruiting guidance and peer review services to those counties that desire assistance. ThelAssociation proposes the following terms of engagement: i Florida Association of County.Manager's Inc. Responsibilities If the County chooses to take the Association up on its unique offer,the Association will assist the County with the following tasks: i t { s' {I i ft' 1 i Florida Association of County Managers 100 South Monroe Street Tallahassee, FL 32301 t f ! 171 1 J f (1) Brief Board members on the best practices for the recruitment process of a professional administrator, (2) Assist County staff, through the provision of recommendations on recruitment techniques, by providing suggestions on where to place advertisements to solicit-qualified applicants and suggestions on the wording of . the County's recruitment profile and advertisement for the position; (3) Assist the Board and County staff to develop a list of identified characteristics and attributes of a successful candidate, the appropriate selection criteria; and a suggested selection process and timeline; and (4) Facilitate a volunteer group of Florida county administrators and/or former i county administrators to review the qualifications of the list of candidates, as the i list is identified by the Board and/or County staff for review, and to report the 1 findings of that review to the Board and/or County staff, as directed. Note: this group will review external candidates only with review of internal candidates being the responsibility of County staff. (5) Pursuant to item (4) above, the Association will recommend a short list of external candidates for consideration. s County Responsibilities County staff would;be responsible for carrying out the suggestions provided in (1), (2), and(3)above,.including but not limited to receiving the applications,screening the applicants, conducting the background checks of applicants, placing (or being responsible for placing) all advertisements soliciting applicants, scheduling and coordination of interviews.and other necessary or requested County meetings related to the r6cruitment and selection process. The County would also be wholly responsible for negdtiating,the terms of any employment offer and will provide the primary point of contact for all questions and inquiries relating to the recruitment process. F lc rr pensatlon The ikssociation proposes a flat fee of a$5,000.00. This fee will be used to cover direct and indirect costs associated with the services and any remaining funds will be retained for tfie Association's mission in support of educating County Administrators throughout Florida. t The Association will not invoice the County for the$5;000.00 until the delivery of the candidate review report and short list. Upon delivery of that report,this arrangement will terminate. In addition, If either the Association or the County believe it is in their Individual best Interests to end this particular arrangement, either one can do so by providing written notice to the other(via US Mail, facsimile or email). Once that notice is received, this arrangement will be at an end. The County will have no financial obligation to the Association if termination by either party is sought before the delivery of the Florida county administrator candidate review report. 7 Costs The County will solely bear the costs of its activities and responsibilities for the filling of the county administrator position (including, by way of example only, the costs of i S f Page 2 of 3 172 adverdsing for the position, any reimbursements of travel and per diem for candidates, copying, overhead, and postage). Expenses incurred by the Association relating to this effort including conference calls, mileage,travel, copying, and other administrative costs are.ihcluded within the $5,000 fee. There will be no additional obligations on the part of the County for the Association's costs. it is anticipated that most of the work under this arrangement will be conducted by way of cdnference call. However, the Association is offering to include two trips to the Coun ty for meetings, briefings, and workshops, as requested by the County. If there are additional trips that the County requests of the Association, the Association and the County will mutually agree on a rate of cost reimbursement for the Association from the County. Tmeline The Associaton understands the County's need to move efficiently, quickly and deliberately: The Association believes that it can deliver the Florida county administrator candidate review report within 90 days of the County's counter signature to this letter. Association Point'of Contact The Association anticipates that Mr. Vince Long, Leon County Administrator, President of FACM, will be the primary point of contact for the Association under this arrangement. i County Point of Contact j The Association anticipates that Hunter Walker, Santa Rosa County Administrator, will l be the primary point of contact for Santa Rosa County under this agreement. If this letter and its contents are agreeable to the County, please sign and date at the bottom of this letter. 'Then; please return the counter signed letter to theattention of Mr. Long at the Association. I We are excited about this collaboration and look forward to assisting the County in this crucial decision. Sincerely, Vincent S. Long President Agreed't by NTA R A COU LORIDA i } Hunter Wal4r, County Administrator Santa RosaCounty Board of County Commissioners This L day ofJope,2015 i 1 Page 3 of 3 3 173 WF Attachment #2 j A "Q_ 9 4 lachuz RMP 'u": 'P��=?i+-=ri:. .4+..,'::.^s: s.5;.'•'- 'Y - 'e... +e... ��:r'�: ',ST•(gJ• w.. - :1. #�:uESttl� �'�� �P. -sa( flj` i1yiS','"•,r 'L - '4T•rY."a- 0 -. - .:' % .Y3.ht,Ta,,. •uT:i-y'�yry.. ,,..rc� r x,>-�• sm ., .1r F:'-Y-;i+r-'.x,,� 5'=�' ,-•�.1- -4 � -. ,•„gra.- :'',1i:�-r;, - C<`w `a•..,�y.?.',�,�::a:5�y,�.'t ,l�:w.-fin ,L'L• _ r' :C ,Y_'�a ...r ie•'�''s' - s.' -4�,s.,=':-s"••^f. ya ;a�K:' .`� F-a - ,� ;: •. ` .-r.?;= -s ;::r'. �, P;�..• .LB_•tia8 _ r �r 3`�'- � �s ': ' EY ,'•a3�. C•ou�n -�... a_y er.PositonAvulable A S. { �g -�- t 1 , 8 u.,t-,.. .-�.=w pppp •X4,x•,.. _�• .- .- x : - .� IN --a 11.1-1-1 -�, :-{��_r � - .y,.�� ����:itr vii;,a:•'' .�"¢ �+ ,'y.: t.., �',-•-. -��.k��� i.,•qs. 1r',p:y-`Re ^• i, .',xq�= sT• )•_..ta �is.f�?Y��,yy z �• l•, _ ��' N�'' ' �r=_}�mD {3 yw- � Welcome to Alachua County! Located -�PiCdY::�.'� rXyl 'w'43''�\�p•L^c+'++ _ in north-central Florida along the I-75 corridor, Alachua County is the place, "Where Nature and Culture Meet", a community that values wild places and public spaces. j 'y. ---�� ' : :• =::' ��.'�;•�• The county seat,Gainesville,is a vibrant,energetic and diverse community with much to offer in terms of majorsP sporting and cultural events. It is t - J home not just to the University of Florida but also to Santa Fe College. While the former is better known, the latter is one of the country's premier public colleges,with 24,000 students and ranks in the Top 10 nationally in the number of Associate '�''" • ti: - Degrees awarded. As a result, the County has the highest level of educational achievement in the State of Florida. Another result is the area is ..� may- `' known for innovation and as a business incubator. Gainesville is also home to one of the nation's aq s• _ , ` premier healthcare systems - University of Florida Health was named one of the country's r w best hospitals in 2013. These resources mean Alachua County is a leading center of education, 5�. innovation,medicine,cultural events and athletics. ;, "= r' But there is more. North of Gainesville among Z 1- the rolling hills and piney woods is the town of Alachua. Its Main Street of small family owned shops has the look and feel of what small town 174 i America should be.It is also home to the largest � ��:� �-• rl� concentration f o fresh water natural springs in the world.If rock and roll is your passion,visit Hawthorne to the east where Bo Diddley lived for many years. Travel southwest andyou'll �y • find quaint shops and art galleries in the old railroad town ofArcher,where Bospent his last ears. Not to be missed is the Yulee Railroad + z --- ,'y °'t ' Days festival. While you can get there easilyN%3' ` . yr �.- -1 f 4 .ef_ Y' • by car, if beautiful scenerybeckons to our =? ` you can traverse the 16 miles by bicycle on the '= '' Gainesville-Hawthorne trail.High Springs is an Z a international ecotourism destination for many. 'fir•��q3� .�' �- _' Es Its stunningrivers and f "�' "'` freshwater springs make ;�hT�.�•�_:�:-��=• AJ. "i"•j {'' Y•...+ , `��T»d7't..fe +..5�$-fy[LS:t1'r it well worth the visit. Poe Springs, one of the ...- ;, _ = springs in this area, is owned and operateN;'� �,4._ ,��.,�.., .�. - --�'��'•_ - b the County. On the bank =yam- " y ty. s of Lake Santa Fe lies Melrose; an unincorporated town that sits in four counties and makes good use of its proximity. Boating and fishing are excellent here.Then there is Micanopy with its intense small town charm and picturesque streets, both of which have made it the choice location �;� •. ;- for two major motion pictures.Even better,itis -_ ;,:_ ��;• 7�., 'E • r 'I known for the best antique shopping in Florida. ' n aN ei'fr��•rt':�' 'ii Next stop-Newberrywhich was developed as ,,,,�::=p,�*�• 'K f,,-., ��'h•���., `r a mining town when phosphate was discovered and which maintains a Historic District on the National Register of Historic Places. i 'if 'moi?:1,-•' And do not whatever you do miss its annual �' � Watermelon Festival. Nearby Waldo with its 1:" old red caboosein '��,� �t �•`• �'`� ��- _ ,:x ��.+. -�_�:� .�.,; the city's park, evokes its past as a hub for 1 th =_. .3 :z �rs V� p 9 century travelers.Enjoy .- ..r, '. V11 A— some more anti uin ,too,whileyou're there. fi `: + If you prefer outdoor activities that are f ��•�-s�;, ��s-��,: �• �-`- more physical in nature, the County offers many opportunities. Golf courses and parks �, ,.u•'P •_,�,i�`—.'.e� 'ydy�. h �'' ��"''N�'`3-�..-�,•mss'•' �, Uli (including Paynes Prairie Preserve State Park) dot the County. Trails are plentiful and the County is always looking for ways to add to ,c ti fit-„ its system. Its rivers and lakes also offer many water adventures.Hunting can be found nearbyx'-.; � if that strikes your fancy. It shouldbe noted thatthe Countyis committed f to preserving the environment while managing growth and protecting its extraordinary quality of life. Overall, housing prices are reasonable County Manager I Alachua County,Florida 175 and crime is low. The County has a strong public school settlement and trading and new towns were spawned as a system - of its 47 schools, 28 are magnet schools. The result.The first two decades of the 20th century brought variety and complexity of the County also means it offers Alachua County's agricultural-based economy troubled a wide range of employment opportunities for the young, times as the boll weevil blighted the cotton crops and old and those in between.It is a place where a spouse will World War I brought an end to the phosphate industry in find many opportunities for fulfilling employment or to the area. contribute to the community in other ways. Still,one of the most significant events in the history of the The County is located 70 miles southwest of Jacksonville, county occurred in 1905,when Gainesville was chosen as 100 miles northwest of Orlando,and 139 miles northeast the site for the University of Florida.When the university of Tampa. While all have major airports, Gainesville opened a year later, it had only 102 students, 15 faculty Regional Airport offers flights by American, Delta, and two unfinished buildings. During the years before United, Silver and US Air. If you like to cruise, the ports World War II, the county witnessed the construction of of Jacksonville and Tampa are within easy reach and Port a magnificent new post office, the White House Hotel, Canaveral is not much further away. Orlando's theme Trinity Church,the Seagle Building and a public hospital. parks are two hours to the southeast.The Atlantic Ocean It also began an era of constant but not burdensome beaches are a little over an hour to the east and travel time growth(see Table I). to the Gulf of Mexico is about the same. Table I:Alachua County Population What makes Alachua County special, however, is its ..��.... - .- residents. They tend to be bright, friendly and involved. Year Population With the University and College here,it is not hard to find — -an expert on virtually any subject and someone who is 1960 i 74,074 willing to volunteer some time. Neighbors tend to help 1970 104,764 neighbors and are proud of their community. In short, - Alachua County really is an ideal place to live,work,play 1980 151,348 and raise a family! 1990- -� -- 181,596 __ t 00 217,955 H1StOry 20 __ � 2010 247,336 Long before the Spaniards arrived in Florida, Alachua County's unique combination of fertile soil, broad Source:US.Census Bureau prairies, clear lakes and abundant game had spawned a complex Indian civilization called Timucuan. Later, The postwar era brought Alachua County a tremendous during the 16th century, DeSoto and other Spanish population growth and economic expansion. The explorers plundered the region. Franciscan priests then influx of thousands of veterans seeking an education arrived and founded missions. Finally the ranchers came transformed both the university and Gainesville. The and established a large cattle ranch on Payne's Prairie. university expanded to more than 9,000 students,began admitting women in 1947 and built a medical school In 1774, British naturalist William Bartram visited the shortly thereafter. Alachua region twice and described its natural beauty and scenic wonders. Originally part of the Arredondo In the years that followed, the County's smaller towns, grant, Alachua County ('Alachua" is thought to be a once farm centers,became havens for artists,retirees and Spanish corruption of the Timucuan word for "big jug" Gainesville professionals. They also attracted tourists to or some say"sink hole")was created in 1824 as a massive their historic downtowns. county, extending from the Georgia border to Tampa Bay. Constant partitioning and The Second Seminole Demographics War slowed the county's development, but the coming of the Florida Railroad opened Florida's interior for both The County's current population is estimated to be County Manager I Alachua County,Florida 176 Table Il:Temperatures and Precipation in Gainesville ronth Mar Apr May Jun Jul Aug Sep Oct Nov Dec Year Average High*F 1 66 70 I 75 80 87 90 1 91 1 90 88 81 74 1 68 1: 80 Average Low'F 42 45 50 55 62 11 69 71 72 69 61 51 44 58 3.4 3.4 4.3 27 25 1 69 60 63 48 1 2 6.5 Precipitation Inches . . . . . . .8 2.1 2.4 4 Source:NOAA approximately 253,450. Its largest city, Gainesville has throughout the year(see Table II).In summer,the region a population estimated to be 127,480. According to the is largely under the influence of moist, maritime airflow. 2013 Census population estimates, 18%of the population The coldest month is usually quite mild, although frosts is under 18, 12% are 65 and over and over 17,000 are are not uncommon.From time to time hurricanes do pass veterans.The median age is 30.1,well below the national through the area but they are relatively weak and minor in median age of 37.2 and was largely the result of the scope. student population. 63%of the population is Caucasian, 20%African American,9%Hispanic, 6% Asian and the Commerce remainder is composed of"other" 91%of the population over 25 years of age has a high school degree; 21%have The Alachua County region is blessed with the University Bachelor's degrees and another 20% have advanced of Florida, which is ranked among the top public degrees.90%of the county's populations were born in the universities in licensing technologies and bringing them United States and 48%were born in Florida.The median to market.With an innovative atmosphere and a business annual household income is $42,818, and 24% of all climate that fosters the growth of these companies, families live below the poverty line. Alachua County is becoming a global hub for innovation and talent. 1-75 and active rail lines provide transportation Geography and Climate opportunities and the City is relatively close to the Port of Jacksonville. The regional airport also offers excellent Alachua County has a humid subtropical climate access to the larger world. which is characterized by relatively high temperatures and precipitation that is relatively evenly distributed With all these positives,a wide variety of industries thrive in the region and lead the economic development efforts, thanks in large part to its geography and resources.With 7more business incubators per capita than anywhere else in the U.S.and leading educational institutions,the Alachua ,� County region is primed for growth and is attracting businesses from all over the world. Table III (located on page 5) reflects the top non- governmental,non-retail employers in the County. -_-_4`�`4'11-6rua A.'Al V. The most recently reported unemployment rate for the 24 County was 4.31/6 (April 2014 based on U.S. Bureau of 4, -Gainesville` Labor Statistics). V ,�� , *L1 4�W Al t The Government t vV C A. 0 CS 3) Alachua County is a home rule charter county,governed by a Board of five elected County Commissioners.It operates under the established Commission/Manager form of County Manager I Alachua County,Florida 4 177 i Table III:Principal Employers,Alachua County,2011 The Board-appointed County Manager Employer Field #of Employees is responsible for the day-to-day -_- ---- ---- operations of county government. 855 University of FloridaEducation 14,723 of the 1,917 County's total employees University of Florida Health l Healthcare 12,588 work under the direction of the Board I of County Commissioners.The Sheriff Veterans Affairs Medical Center I Healthcare I 4,317 oversees 876 employees, while the -North Florida Regional Medical Center I Healthcare I 1,700 remaining 1.86 are distributed to the ---- — Nationwide Insurance Insurance ---- I Insurance I — 1,300 — other constitutional offices. Santa Fe Community College f Education 796 The general fund budget for the Meridian Behavioral Health Healthcare 620 Alachua County Government for FY -- --- - - -- 2013-14 is $132,619,626 and the total Tower Insurance Insurance 500 budget is $325,412,644. The General Regeneration TechnologiesManufacturing 365 Fund assessed value is expected to ------ - -- --- -- ------ increase by 5%in the coming year.The Hunter Marine ' Manufacturing 325 _ _ County provides all basic services for ; residents: economic development, AvMed Health Plan I Insurance 317 p ---- -- - �----- -- -- fire/rescue, sheriff, code enforcement, Source:Gainesville AreaChamberotCommerce planning (including building and zoning , roads, environment, health government. Commissioners represent geographic and human services, parks, judicial, animal services, districts and are elected countywide in partisan elections. indigent care, limited mosquito control in conjunction They serve staggered four year terms and the County with the Health Department, drainage associated with does not have term limits. The Commission has been runoff from County-owned properties, and solid waste stable historically.Over the past 40 years,Commissioners collection. have served an average of a little over eight years. One Commissioneris currentlyin his fourth term with a second Approximately half of the County's employees are Commissioner completing his third term and running for unionized. Blue collar and clerical employees are re-election this fall. A third Commissioner's term will end represented by the Laborers' International Union of in the fall and she has chosen not to seek re-election.One North America and the operational employees in Fire of the other Commissioners is in his second term,having Rescue are represented by the International Association served his first term from 1998 to 2002,and the fifth is in of Firefighters. his first term after having served eight years in the state legislature. All are intelligent and collegial. They work The Challenges and Opportunities reasonably well together and have the best interests of the County at heart.They also have strong opinions and Alachua County is not without its challenges. First and discussions can be livelybut when a decision is made,they foremost is that while the County is reasonably strong move on.In fact discussions are relatively succinct and do financially,there is never enough money to do everything not become personal in nature. Overall,the Commission that needs to be done.The situation is complicated by the tends to be progressive but fiscally cautious.It has a great fact that slightly over 50%of the County's property is off deal of respect for the staff. the tax rolls. i In addition to the five County Commissioners, there Second is the need to balance the desires of the are five elected Constitutional Officers: Supervisor of conservationists and the business community. While Elections,Sheriff,Clerk of Court,Property Appraiser and these groups are not mutually exclusive - both want to Tax Collector.The County Manager and CountyAttorney protect the quality of life in the County-their views differ are appointed by the Board of County Commissioners. and a tension exists between them. The trick will be to County Manager I Alachua County, Florida 178 find common ground that moves the County forward — protecting the environment while M:7 allowing growth. On the immediate horizon " is the Plum Creek development. If carried I forward,it will cover 65,000 acres.As proposed, it would keep 80% of the land in agriculture Y . and/or forests. It would also create 10,500 iKZ residential units and d 1 million square feet ofr` =+.�: ��: �• '`�"�- _� commercial/industrial/ strial space. The result is an � ����4•�?,�:�'' r=��' �, - _� '; ter•. '�il.,•ur...,, r `—�-- a\ estimated 7,400 'obs. The project is also in an '-,. ��r •• ��•r»'�,�''-`�r.•<- •-. ,.s,,� •; .'ay.,Viz•"'-" - f,_+;r -� . area which is considered very environmentally t�i.; � �� :�3�,�', 1 _,„ _ -•�•�� __�; . sensitive. As such the County expects a large number of people to at the various hearings and the discourse to quite heated. Third,the County's infrastructure needs work. �,;��"..• '" ' '.. tY ` While the buildings are in relatively good ,. �•.,. �; t M„4 condition,they are aging.Further it is estimated that the backlog of road work will cost $500 ” million to rectify, of which $380 million is in the unincorporated County. Needless to say, this issue is related to funding mentioned previously. Over the past 14 years the County •>i �' has had four referenda pass to support building ,_ '�'�`� . ': Nz a new courthouse,purchase land for parks and �L �r assist with indigent healthcare. On the other hand,two related to transportation have failed. Another referendum on roads proposing a one-cent transportation infrastructure sales tax will o to the voters in November of this year. ct g Y C �• 3 Fourth,some fence mending needs to be done : between the City of Gainesville and the County. Although their main offices are virtually across the street from one another and the City's population composes about half of the County as a whole,the interests and philosophies of the _ ~ two have not always been congruent.Focusing on the common interests and where the two can work together may produce significant benefits. The fifth challenge and opportunity is staff and succession planning. A number of senior directors and key staff are retiring and their successors are being selected now. Further, a "'r number of mid-level managers will be retiring `"` in the next fewyears.While it will be a challenge to find skilled individuals to fill these positions, t -•�a County Manager I Alachua County,Florida 6 179 I it also presents an opportunity for the next administrator The manager will be someone who is active in the to build his/her own team. Ideally succession plans will community and comfortable representing the Board and be developed to ease the transitions in,the future. staff.He/she will take customer service seriously and lead by example. While the customer is not always right, the The next Administrator will need to address these issues. individual does deserve a fair hearing, an explanation of This effort will be time consuming,but all the County's what can and cannot be done and ideally, if possible, an i key elements — staff, elected officials, and the public — alternative solution that will achieve the same ends. want the next County Administrator to succeed and to lead the County for a long period of time,ideally ten years. The ideal candidate will also be someone who thinks strategically and who will look critically at The Ideal Candidate the organizational structure and processes to see if improvements can be made. He/she will ask a lot of ! The ideal candidate is a professional manager and leader questions to which, "We have always done it this way," who is energetic, hardworking, responsive, open, honest will not be an acceptable response. The individual will I and even-keeled. The individual will need to have be open to ideas from all levels and encourage critical i excellent interpersonal and communication skills. He/ thinking.He/she will also recognize the value of strategic she will be data driven (while recognizing its limits), planning and encourage it at every level of the County. objective and approachable. The individual will need to have a small ego and a large sense of humor. Negotiation skills as well as an aptitude for intergovernmental relations are both important.Working The next County Manager will partner with the with the Constitutional Officers as well as the local cities, Commission on resolving the County's issues and move the Water Management District and the University and the County forward. The manager will treat all the College can be tricky yet also very rewarding. To do so Commissioners equally and work diligently to ensure effectively will require one to be both politically savvy and they (and the staff) are all well-informed. Surprises are diplomatic.Knowledge of working with state and federal not something that should occur on this manager's watch. agencies is a plus. Further, he/she will ensure the Commissioners have all the information they need to make informed decisions. Requirements for the position include a Bachelor's degree That means reports must be thorough, complete and with an emphasis in Public or Business Administration or include all options with the pros and cons of each. The a related field; a Master's degree is preferred. Candidates individual should be strong and confident,someone who should have at least seven years of senior level management will tell the Board what it needs to hear,not what it would experience in public or business administration,preferably like to hear.There are some real challenges out there and within local government, as a City/County Manager or avoiding them or kicking them down the road is not what Assistant City/County Manager with agencies of similar the Commission desires. size and complexities. The successful candidate will be innovative, progressive Solid budgetary/financial skills are needed as well and solutions-oriented. The County is looking for as knowledge and experience in sustainable growth, someone who is thoughtful but also someone who gets environmental issues, intergovernmental relations, land- things done. Ideally the individual will anticipate issues use and economic development. prior to them becoming problems and help navigate the i County around them. He/she will be detail oriented but Previous County Managers not a micromanager.The manager should be comfortable delegating but also someone who knows what is going on The current CountyManageris retiring after approximately in the organization and who holds the staff accountable. 16 months on the job. She is in the Deferred Retirement The individual will be a mentor and someone who Option Program and accepted the position when the last encourages creativity.As such,he/she will reasonably take search failed.Her predecessor served as County Manager risks and recognize that not every creative idea succeeds. for 12 years. County Manager I Alachua County,Florida 180 Compensation The Process The starting salary range is $145,000 to $195,000. The Applications will be screened between August 19th and County Commission expects to fill the position midrange, September 15th. Finalists will be selected on September but realizes that highly qualified managers should be 22nd and interviews will be held on October 2nd and 3rd compensated commensurate to their credentials. with a selection shortly thereafter. i Residency Other Important Information Under Section 125.73 (2) of the Florida Statutes, the Alachua County is an Equal Opportunity Employer and County Manager is required to live within the County's encourages minorities and women to apply. A veteran's boundaries while employed as County Manager. preference will be awarded as applicable under the Florida Statutes.All offers of employment will be contingent upon Confidentiality successful completion of a pre-employment drug test. Under Florida's public records act, once an application is submitted it is deemed a public record. As a practical matter, we generally are not asked to divulge applicant names until after the closing date. We do expect some media coverage as the search progresses. COLIN BAENZIGERO ASSOCIATES How to Apply EXECUTIVE RECRUITING E-mail your resume to Recruit3S@cb-asso.com by August 18,2014.Submissions by regular mail or facsimile will not be considered. Questions,should be directed to Colin Baenziger of Colin Baenziger&Associates at(561)707-3537. I 9�viTi' t.`-- •'�'s."'���-�'i'_:"" a"!" -.}s;-:=.3-=;;rx. .- _.S•..5. __ _^-';"3-:-�r-�`-�x�",.3'r"� fi�'-'�..`rz_y:.`v3 -y'a�:�'�T.�._ - ;-ET'�'�%�,s;�:rz�,-.�.5 �=Y.± :ti•,:i.?�. _ - .:n=a:n.-.=. , __ ri..t, _ .�.. 'k='•' ti-`.+ra.-.-:"_ ..t a. "r•s ,�i? .a.rr •iaj' .i.'..zi�:i-q`:?=F;� �--� - 'w.:':'''rry,✓. _ - ry3ti' _ ,t.. .��.. S!' 3r_`-a' .''3`- r,:�„ YS-`'-- - .',� •=��� �}:" ;';f: r.a+ - - ot�:)=.' 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'3:'�,:=,"3*.,'f�•-�,y;'--.r„"�'.n-;•zrJ+.c.Y,�'t^r•7S•".';s3 , •�r�'.",. ^-+'n?y,:-sT.+.•, .j$:3_l'.,"'r _•__.•—^-+.a�.-^c;�-% - _- �-h•_--.- _ - .._ �-�iJ`,2 ':x.� �=: `}i '.r-::�T�'�,''•„'?•.C.. - 3+,' - '':L' -.'K'r�:" ti=�,F'-::..:�'"� .i::�'-i. :��`';''• �j �; +rAe rowm' kiu"siness:commurii arito"tatecJ<seh`ooh�"s"sterT•,and„=b.Tfie'Coun` Adrrilrnstratof is,�es sible`kir`m lemenfi” 1he''�kies - ' ,Pr•-- r, :y y.rw=: s; '.-d...-, M!Y.;:a:, -.>. P ?�; _.r. Pr— �s° a •rsrnall town charmtidrapecJ 'across.somet��of?the, riiost:beauhfu) r=set.. the;,Boards'of-'Court ,;.Commissioners_and"for%the;d od` �« c. r ' natu`'�al backdro s`:;dll<'cont�ib_ute; to•�he:=fit h'r uali sof.?'life':='o ration:ofFtfieyCoun :Go vemrrient;.,the cJe Frtments:arid%d'msions_ F' � �-. :t k�:. .,.. ��P.;. ,=� .L _-•t<s� i 9 .9.,FY!Y ,,r,�.:r 'r Pe <.>�,.,P°_.; - .�expenencedrby r`esld_entsY'oEGtrusCountyr 'Anextensl_ve park •yofatlie County-,reportito ilie=Couniy�;Administrator.'. Toftfiat ericJ; the: •t .a?, ;•SfStefTl`'r.:r.0 d,_11 -IOf.-e.$.. ,:� rtlNltl,,...f,.::F-o �..:�Xi' r'r.' -.:y5_ v is. .i-. .... f..,_4•a: , -'-x. _S ;: y.- _ .p ___-9 ergo,ac es or allrages;;wh le a�=..administrator•..has�the fdlo�nnng speclfic:pow,ers„and'duties'ro: �•f rs proactive Shenffes department=boasts some•of:thehlowesticrime' Ss '_ �(:_•v-� -"`•- "z'- �,.i`+' :'�:';` ham" - :s `^ ;,7•?+.. _ ie ....2 •` ?i.r,.:>i '.z-_ - rotes:lnaherstdte ""''” ,�s• �. _i_ '.=1 'A v, ca" a Boa�d'of *'. rrjr-out:thedi�echves and;policies of tfi tip: ` '- e •f` County Coinmissioners':,a"ncl fo enforce:all=�o�cJers,.,resol_iifions' - - e�. __ .' 1;1 ,.:.ry-z,_t._i.'�' ����'sr•.ice" - -�'�!'- w:4' t : The Citni'sGCoun}y School;Disfnctrlshthe,?ubHc''sehoohdweict.`for` ordindnces ander iikrtlons:of the bard ro:dss_uPe.thdt_tfi '".aye: ',",``�!'�--fi, y,r'-a s1c,;: •o'ez::i �tiw•_ -na. ,P , :. :, i-.; .,r:a;.'�':w_:% - r ::_:" 'equ`>11^:sir. - ey•�...;c 1•r '�CltrusaCoun{�"r�Floalda3'The4di'strict�serves';the�crtle-s'of,•Cr•stab=�•` =hftffull,',:,ezecutecJ=:>,.-�°'�� - •?�= 'y' -�'�=� , '# � • `1o�-•:y.:.�-y'"f>' ' : ;.F.0 <:,�.._•'-__v ,�.�,....y .G.� _ _ _ .'7r_:t• -- -va,-•-`-ai-t - .,�' `Y'�• " --a_<�.t.- ,�+.. ,• -ak: _ - - :'y .'i:.rN�•g t.:::.'' _ �.a;% ,{�'. '7� V f] fir.' qtr..:'.,^•:-K�}: r:'J','-"iii �iC:': :_X:",',i - _ i^.- `�Q�f ftl,er�aridlnverness:and commuriitiessuchasi6'eve�l"Hills;Citrus. _ .YMarc.-.,C -:`- - -r� ,5 nn s; Flo�alfaCl- ; •Hernando;� Holder •,Homosassa,,.and . ,2•.R rt,to_>therBoard- i`aetiori=taken ursuanf`to:a" �di[eetive'or gi . , '; :cT-s-�"-�c=.g' i-a3.=: -'.� `.+�.•<r;:. .;" - =:4 Ee,P•,'.°^ --•.. +P_:?:t r�` - Lecantot`_The:district=Includes eleven'elementar:-schools four= ` s £ a tom_ -poli( /within,the•tiine set,by the Boad:and;pfovlde•an'dnnual report`r, xr .. iC 9,•r-.�] -£ "Tt> _ •N% -O.G�t Cy--qY''."_ TSY� . `a3 .E a-^-' h t z�"..�..: -+zti -'�%`a 7r.>?k'S7t�-e'k'`�:.9J �6F-.�f_. �.i�i f-,. yj'r' -•Y, •�"�==%': '�� -H'Y n.. Y:middle<schoals;efourl5igh_sckools;=and'twoxaltecnative?sehools:..-y_•>oto the Board on,tfie•state;of the,Countytlie=woi ;of.tfieiptevious,year;, 'c•,;;uC` :�W,Zg++tr%- ;4 x t`" - - n tYw i-__ f;. -4{' F :'�'"�':.�.:::;�r=.i.t.-.i-�SA-•n'!'s_ Xr 'x..w5 °_.,':t,� _ �' `.',i 'ct: and"°an �f ,�,_ c•' '.s': r .•_ �, ae'tions.,or.,prog�dms=• � ecommendatlons-'as�r7:to:= y....,' •TM�f.i",1�r, .�x,�?�•-, -r••',:•- '',`�,�•::''v=�,r-:v--�i�;�;:,:�=±'.:. __.:t�5*: •rr+i`.-. ,�;,•. - :�-.CltibsjG un ;owns and#Isaserved± tvrotkxal ubll_.ai C, _v� _�5'.. y „. byp rPorts, < ,. admini3trator�deerTS"s•+necessa for:tfie"improvemenf of-the,County ry`,,_,J "RiV -Ai"`r," Fart.<k lt:: :e',: �. :i:.: _ its resldencs;.- rport;a d rivernessiAirport'Crystal;River alrportus located'three`. �?6nd the welfare.of` l`a,;:'. Fr+�iC:."s:,.,•,^»' t�r^ `�'; !: ,.s'i�:.'...:+. f,'•`''.v='. '.9e^�' -•-' ..P•Y%L z3 a-_ TJ,. -r2 4:=+:'r«=•w' .E miles+southe',fo'f'fhe`centralbstn di tri 4, 0 e55 S Ct�Of.C� I;RIV@'f:,InVefn@Ssi:,a.•:r°' -'•€ ',��"'''�`�;':�:,,r' - ` - _ �s=•'a-?�:;r:•�,zia -..,,. -ff+: :V'i3,•-'.'7•'",'�,::>T - 4- .r: »•'•Se. ,x+...Y(.�e-",._ns,.,,:-,.: _ts�r..a,:--{'='s,r�.s Ai,'.µny1?Is locatecJ southeast of the'-centcalrbusinesstdisttici'of?Inverness 3 f?rovicJe'}tfie;Board', Hindi db6l{ineml�ersrtliereof'u n u"est' "-' '-i• :.a...,a:^•'- ,;;�"itir_ - .,-s•,:+�=_-,w..,F•.- -p, •.,..:,....t.;`.rii•fz.._:,�:-..,• ^,r:::.�,.+::, ..cr_..t:-;t}:l-s.Y:•.; . ,•,.,: k = `andcontains an�6viation3urntofllhe Citfus"Couri ieriff r'r ;:'.«s ` - 3: s.C>Efi - with"datarore:information:coriceriiirx�;Coun ovem'm"'enf'opc r yfi1�Y:' ^ZY.t-•y�=1�!.n;!>.x'•-.�.w.,<s, . i,1ry .�•-ti,r:wA,.`�Y i {-�:_: ,}c' _ m ::�: _ .+FrJ,_J'_ nt� t!_ _ s,3 ,�,�,. :• ,';,,!`.'prOVIClB;advice`,and�afeCOmrTlerldOtlOnS.-%.On�000n{�r OVefTlmeflt.: _ "f•,',a ;:'it-,rt�r: '3I.�.- "y_ •'s. �` 'l s=9., .r. •;t}-: t �.•1.;.::!Y'`,`'s.. ee -st?'Witfi`'afcalendar;ovecflowln" wlth;a'wcine{'of'commumtV;events=. oflRrahonsitoihe;Boa�d 9, y....i:5< •';I-^ _,Y. +"., :=w•+t, r•y� cl�� t:.."1'` a-r e.,;. ie`•_ sv _J,,'w.. .. :%kms' •".,„,. �}` 4- I Citrus9.Goun. .offers�somethiri"5fo�ever. one:=�The;'rich'historical. v' »tivrc:_•.'.<&:�,. ^i-4.:,:,:.'�"s�,'- _ '.sXi.?'Fn''�"•'e�A'4i,�k3'?%�-`.sr_��;•fi`jr�:_�:a rt� i'`��.c._.. _ r�Y'iei.,3.;_. `_;zeulfure;dnd�_v-apety,of4shops water recreation;%-_golfing;'and'^t., -repave;and submrt loahe:Board of.Couny";C_o_mmissloners_`for'its'=` A�F`ti '.:$a 4 ri �aY a .:-.r x r e y t"cOrlslC�eratlt l':a_rid ado tionL a annual o �6tin'bbd ;� cap•� ` ,'dlmn tex eriences ...Me YCitrus Coun `orie�of tlie,.'most'`� 'bud e,,a Ital`Xt 9 P .,�_..:.� --..• ; *:x;` >&,•: -,:>.-<, . �:. — xP. s P?�. 9;iy ..g- - •'; �•• -n. 1=i ::e..r_ •.,s< :fib Y'Y-tr:-. v :__ a:;.. Y:�3 `.'L:..-'nc;1+'x'.4:�> vcd: enioyat5le.;placesionithe;west.:coastbudget;,6rid`a;cdprtal;progrpm„- _ K, _ � — ML��• Y-�'�a^,'. ���=L:,v>�: ''." 'z^=�a'•±r;�.-��,;�i el:'�"R_rF�Y,.�a�-�•z'�`( J.f>}:�r'�_'. C,i,..r_.. �-r r- _s__ r'�:” =,r..g.@;ri �':> %tu !_..( •.1:0.Y-. »t LY: t{'�..0 5 .tvc- -51at r"+d7- ...-,`✓. -l'.4�3>•' :i rA` F.�f.� _ _ f - ,it'3 ...7'a' .-v>} ��,��'-:"Wil• ,fit." .�j w _ �:. H: .;:fit'.,_r'>,'�L 3�" --f' .5:•.-`�.',�. ;"` n;i `,y.° 6,:,f :e't.-`„�:.•--`- .� _'i'a` -r as,-y,....:�,-- _ - :,�,`4: .-��A,v,• _ _ ..z >�.., :r-'., a-t-.-�.-,.: .:i:::i-a;r�! {.' "r4_''u' _ _ `.�:.', ," ,t . ; For?more,InformatlononCitrusGoun`t:�lslta ��-r' ta'''aur' :S=,Es`tafilislithe'schedulesarid rocedurestobe.followed:ki';allCouii' 'E::: ::1%s'.�=•�?�,�„+3” `, tY `f.;. �•::��s..t,-� - . J.• :. :•F;r'.: ,Y., .r, .1Y. ; ;httpu%/www:bocc:citrus:fl:us, -;: - -,. ,� : , �• ;,`:R -t;, ;; departments;:offices'andrdgeneies.;lnseonnecfibnawlth:'tfie `.U•" 4N-. _+'tee--aiF.=•=_:..: �.h'_- - .: „ }( +: :. i�•W..'•: �. :.y_t`�:M-'-..'RS iMc:}?_i,- •-J':•w:r - °' .rand`su wise'andfadminister-"all'`lias_es_of-tlLe_,6ud'eta; r '3' ;._a :;>,3 .. = y .r :.n _,, . • <: P?.; >•--.1 i•- P -_ - .9, try, �. !_. }-°.ci°-. i<'_ i:'-ir_3�'«'"G•. 't�f'•'.+;= rti(. - _:�i:�i`C. - rYfiY,. - : .:f -•ice .1- :e£� llk ,r_ ..•:.f.. >i> �r`:��-r,.�`�•- - ��, -`;%y-• � t ;•. s.a =;6.P�epareS.anc1;submitto'theSBoarcl;;afte�tl�e';ericl'ofweachfiscal-.yeas;, .THE•;G:OVE:RN'MENT_OF-sCITRUS:' .-z :A i - _ ?7• •a _ „�.,,; Y; -, ,a.fa�. Q:COfilpl2teyfePOft'OnAth@:firicirice's:ondrodmmistrative activities of tHe' �(-=r CO.UN;TYjAND THE ,P�OS.ITI. N Coun-ty:fof:thelprecedingiyea�_;d'ncl su6iriit;recomineridafions;> -_i• -L_''�'.•- --, .f-' •,' ,z' 7:+ r,,.-s,,. 1.":':, v3i•^r." .'r," mow...,-'.r.'•: g r +ne; `'•'=�=i ?�`F. ..z�r.- .i-i .,z�: d.• -"r,J'`i^.• _r - 'a': ""}'.s:L'Tr:a,,:,n„' ¢.�•:z,�':.'Yr".- 'Yw• �"�`�, .y' �`,Y' 'y--� - •r� _�'T}ies=Boded-of 'Coun` Com_missione�s'is coin'ri`sed'a'ofu Five�;,' ,';° ''E:r �Se .� '-fy�: _ :�•. 'r.'Kl Pti'^v :3�= .a 7w SU Ms@'therea�e aricJreust hof' , Fe> _ ._ - A_ ody all€Goiinty Pr'opefty„ >-members;representing»flue distcletss;rwfio;arerel-ected',toffour'ebr-, - - x — t: t 2:._ •�',;.-- .bi n`'ar�='e�' s"zc"=�- ,_-:�:= y - 's <�'�._�= .;�'&, - .. ~terms.:Citru`s:,Coun .o rates:under a'CommisslorrA'dmirnstrator. -'•y,5-7: "::3-,$Fn:•.a•'7�,.1 _a.-o..• _� r`•.7r `.x ,i',�,v?F:;,F:: r: •-,:': ..>S .8:•RecommerR'J fie, �f -.rf •t- - r r to Boa d..a cu en pos on;°cldssification;ancl-pay y form�of-government,smcer:1980::.,,:The_fiver�Commissloners.serve - *: - _7e::„�- s-`::i : ;'. ��asit4ieBodrd.`of`Couii C_mmi"s`sioners,boafd of:'" '' ` ~ f plam or:all;poslhons In,Counfy service;' -ltfi t directors)Aforthe - '"' f'�:''-`LT`�#d� - 4 :'�. •e$.�.r'..L^ Lf;:<, } - TAY. •r Coun dnd`arer�es✓onslble for,estaFili'sfiln ;Coun ollcles'ori,'':;_'; !y-_ _ P _., ` 9,.. h P, ,..;_.,,._ 9'D_ev"elo n3toll"Grid-inantain'certraliiecl bu etin "rsonnel' -K _,procedures ;The -Commissioners„=,�appolnt":'th'e'=;County; -,;P = , i - - - `r.*r: :;,S.c'_— "�:'r.' -i- �.:,,�.�..:•; '10'') •`l�ande'UfCIlasln rOCedUreS; %?t -Administrator,as„the--Cou �"s:Chief-=Executive Officer,and5.tfie ° P= g�....... �> ''- �- .i;,^vr :x•r -�{�: s:,qty . ;, ..r ^-yr, - .r.,a,f.f..a ..Y'.'':•�•' 7;. •�',:nr7.i:.r �•f. -kS_. - -� ;a aq,yIC c•Attorne`' asahe`Eoun`.'s le al,advlsor' '�;."' %%” %r-.. :f�=S, .qi'„ :.c• .,fi:_� .;M.t ..t i;.::`.e»; .';�'{:c :t�i�. x-V i. �r M '?��>..�fj^"',fs x,'�'. ?`i:z. ..a4•t - - :» .,Y,� _ •ci;'rl� - `���L�' .f '' �c ,�ti� '�•- er.lc,£i•:.:at: .-'S.,�'��- - _ - i'-��:'8:- :$,"' _ - `S� •c'r_�'_`�.r •r,.Jl�a.�:. - _:ex.� - _ ,-:5�.•s:�.t,• ^> .a� >1 �l: T' j R-4 -6 'e A- M Vi.7:t y,--tF�'kf' :r,� v, -h� KVV NQ-1w 0 MI.rZ-A MR,HMO 7,- .'.fit. xT F-1 0141a ....... ....... M 4-0 w `rdulfdestination for iia y i�'-,-.-TM B6bUls,166 ing, 6 �ojrj'� meone...w a f6i6nt�%6%6urityj�.' C- .y -6,year r OT60eisi ji, jinv6vbff6fitqn 0 1 0 e%qpolity,,,enjoy�corngjunitiri ON have.war -,�rnaintain,dn 'p''-';;8o'—o,:� -"kin-g' VhbiMed&`&N&q're;r, y an.-un ersa ng pr9T.$. m can i ateiWill, is�tnspirahblna-,A as;Qwg Y' vvj i hu qnbr&T66�gbi ng van :�d, -dF �!sitfcerW.:-Iitommitffe�rit,,,tokdiv6�tit-,, w. _,.,.,4,;good,,:,grd ove,,a.., ig e t6j�inte -;,ard H-'-- �,kh -L- 'y _grit ;and,hones y-t i e --zi� C 6ffiMT6jCdt&' ;WO ln9Pan`6x. ZtlVati6ig6sO s, III, -4Board. 't o k'e"-i W(- 11.t h S crerngot�'F' ,� , .1 V ;!�'p`cWihK,(5&L %'ffiihistra'sl -t8Z -'g --d6rfi6A'wM6 urid6listdMing rs, qua y Board e --dh fi I t—r d Wr I i hingricigg: On 11- fW%fth T a'9fit6ncli6 -Y wn i ge,-,an V 'A �bi i t n az , v . ' " 4% �0' Fwz;"' anagc M -M,�W.Fj �';,n��.3 —41PTPIT�' _,y M iscis stal '-'TH L CA NtIDIDA r -,rec§—VO? ridgQ60-dyr.6" T V*tf� em( Yr W-40 'SpecQfull' ,*,war -:oth6F---: 'bsiti6n n' 46roffl e�6W8 wt.i L9 I 'b�WdG - "I" -Xici8k, Lp - -i" V--I'lll'qV" _qppo �al -qteqo c an L�-lw X--;, 'w a,, v( .':COW tencies:.,?:?l.V' p� -cornMunicater.e ecivey,�2biL,oih-;�-ecll d-:in� v Ab ty Joi:� -Y 'ell R JA I po i cgin•a yl-as -11111*11'K-i't 06 y be i 6b FPO 'E"' d.i.cgricisi. ptce nd-- regore, at & pqrts,�a e C.p A, 's lgla'�Ohlck, Mustibeipro essiona yet-h. 'A --Fnanagement,�.s i s-.To,,wo Xt; I Mministrattye, 'k l6d- -t—x er 0) 14 z1v....T, t o. eve op,s o .:a ong.,erm. 11 rt— iy d ,y T -4 an so— —'d p 9. ,rtemqq �prq,-practical'k" .,.npwe gekoipu lo'so t - 'M�emces-!' �d qlperl.q(f"t i,�(,reakncib�-relbt�dd"t", Abdi6giF 9s.assign -b'fg%&Yrd-b �G66�6 G! f d Y'' ty-:.,k'z rnMissigoeFs.,.., iUt i I i t i ei n d)xi,'S'a"ZR-it*- 7,services*,--:.inc u inc atioril -,,vyater�-"qua it� T- 4RES-'-E; -M 4 Y �r' 4' strateWkno eve _J ne-�L;ounTy.e8aministrator.'vAll,be.r,�qyired-tolKe with2-Gitrus.i2oun ty. �"N A— C ;'r• '' t 5 .�. f COMPENSATION AND BENEFITS While the salary of the current administrator is $122,500, the Board of County Commissioners is committed to a starting salary _- that will be market competitive, depending on the experience and qualifications of the selected individual. In addition, the Board expects to provide an excellent fringe benefit package to the successful candidate. Reasonable relocation expenses will also be negotiable with the successful candidate. HOW TO APPLY For additional information on this outstanding opportunity, please contact W. D. Higginbotham,Jr.,Senior Vice President,The Mercer . Group, Inc. at 727-214-8673, WDHiggin@mercergroupinc.com A letter of interest and resume should be sent electronically by the close of business, November 21, 2014 to: W. D. Higginbotham,Jr. - Senior Vice President The Mercer Group, Inc. 9123 Cherry Trace Seminole, FL 33777 Email-WDHiggin@mercergroupinc.com Resumes are subject to the provisions of Florida Public Records Statutes Citrus County, Florida, is an Equal Opportunity Employer. Citrus County does not discriminate on the basis of race,color,religion,creed,sex,age, marital status,national origin,political ideas,or disability in employment or in the provision of services. r1%,, Nfereer Group, Ine. Cuusu—dl unts T,A9ctit --- I : Attachment #4 Leaders at the Core of Better Communities Typical City, Town or County Manager/Administrator Search Options, Process and Timeline Kurt Bressner, lCMA-CM FCCMA/ICMA Senior Advisor i. Florida Senior Advisor Coordinator September 2015 Note: This report was derived from earlier reports or research prepared in 2012-2014 for the Cities of Lake Wales,Arcadia, New Port Richey, Sebastian, Atlantic Beach, Oakland Park, Towns of Orange Park, Kenneth City, Sewall's Point, Cutler Bay, South Palm Beach, Hillsboro Beach, and Counties of St. Lucie, Glades,Alachua, Marion and Hendry. Part 1: Discussion of Five Search Options There are four basic options for a search: 1. Retain a Search Firm 2. Perform the sear'ch in-house by City or County staff 3. Receive assistance from the FCCMA Senior Advisor Program in collaboration with City or County staff. 4. Receive placement assistance from Florida Association of Counties (FAC) —Counties only. 5. Do not recruit for a City or County Manager and appoint internal candidate. 1. Retain a Search Firm — This option provides the most comprehensive approach to the placement as the search firm spends a good deal of time in the process working with elected officials to obtain key information about attributes, knowledge, skills and abilities. In addition, a search firm would also identify current issues, organizational culture and define expectations of a successful candidate by elected officials. A search firm is better equipped than any of the other options to seek out qualified individuals who can be informed about the community and organization and encourage them to apply for the City or County Manager position. The search firm also is responsible for developing the compensation, benefit package and determining all conditions of employment such as residency. Having an 1 The Senior Advisor Program was previously known as the Range Rider Program. The program title changed in September 2014 Florida City/County Manager/Administrator Search Options Report 2015 1 777 North Capitol Street,NE 19 Suite 500 IR Washington,DC 20002-4201 0 202 289 4262 ® 202 962 3500 fax 0 icrna.org 188 outside and independent resource to facilitate this process is beneficial. A search firm will work with the local jurisdiction to prepare a detailed position profile that provides applicants with a good sense of what the agency is looking for. The search firm works with the elected officials to narrow down candidates for further consideration and interview, as appropriate. A search firm also performs background checks for finalists. The firms facilitate the interview process and provide assistance, as required in negotiating terms of employment with the successful candidates. In some cases, firms offer to re-do a search if the candidate they recommend does not work out for the agency. The cost of a search firm ranges from $16,500 to $21,500 with a not to exceed expense cost of about $7,500 for search firm travel, printing and full background checks. Some firms quote an "all inclusive cost" which ranges from $18,000 to $27,000. Additional work outside the scope of the contract is usually billed out at about$140-$220 and hour. These costs do not include the cost to the agency for finalist candidates for travel and lodging to participate in interviews. These are usual and customary costs to the City and can average $1,200 for out of state candidates and lesser amount for in-state candidates. A list of search firms that have performed recent placement work in Florida is attached as an exhibit to this report. 2. Perform the search in-house - Under this option staff handles all steps in a search in-house. The degree to which these steps are accomplished depends on the comfort level of staff working directly with elected officials on a sensitive personnel matter. The cost of background checks for finalists, if not done in-house, is added and can amount to $800 to $1,500 a candidate for a comprehensive background review including professional credentials, financial, criminal, media, social media, current and past employers, etc. The cost of travel for candidates for interviews must also be added. i 3. Senior Advisor Assistance to a Local Jurisdiction - The Senior Advisor Program provides four basic services: j a. Assistance to current FCCMA Members such as city or assistant city managers with employment related issues requiring confidential counsel and guidance. i b. Assistance to Members in Transition (MIT) who are looking for employment in local government. c. Information and resources to citizen groups and local governing bodies interested in adopting or retaining the managerial form of local government. d. If there is a vacancy in the position or a new position is created, placement assistance to local jurisdictions for a permanent or interim local government administrator. For permanent CAO placement assistance, the Senior Advisor Program generally can provide assistance to cities, towns or villages under 20,000 population and Florida City/County Manager/Administrator Search Options Report 2015 2 189 counties under 75,000 populations. The Executive Director of FCCMA in consultation with the Senior Advisor Coordinator may offer jurisdictions having population in excess of these limits assistance based on a case-by-case review. The level of Senior Advisor support depends on the availability of volunteer Senior Advisor resources. For assistance to jurisdictions finding an Interim CAO, there is no population limitation. Also, the Senior Advisor Program will be pleased to work with jurisdictions on any size to discuss and outline the search process with elected officials. This report will focus on item #4 above and provide options. When the Senior Advisor Program provides placement assistance for a city or manager, we follow a basic procedure and guidelines for services that may, depending on local needs, include some or all of these activities: a. Outlining to elected officials the placement process based on ICMA guidelines. b. Assists the governing body determine qualifications, compensation and position requirements. However, given the fact the Senior i Advisor Program is a voluntary program, we cannot match the detail that a search firm can provide this phase of a placement. c. Assistance to local staff with position advertisements. j d. Reviewing and recommending semi-finalist candidates based on position standards established by the governing body. The governing body shall select finalists for interviews. e. Providing assistance to the jurisdiction during the interview phase of the placement process. There is no cost to the community for these services. In cases where the i governing board feels it is necessary or beneficial for a Senior Advisor(s) to be present in the community requiring an overnight stay and commuting is not practical, the community is requested to cover hotel and incidental meal costs for the Senior Advisor. This is typically during the interview process. i Please note that background searches on candidates are not included in Senior Advisor placement services and should be conducted through qualified I individuals or firms retained by the agency. The Senior Advisor Program does not have the expertise to perform this work. In addition, the Senior Advisor Program will not be involved with employment agreement discussions between the agency and the selected candidate. The cost of such background searches and selection of individuals or firms to 1 perform background searches is borne by the City or County. In addition, the cost of travel and lodging for interview candidates is also borne by the City or County I Florida City/County Manager/Administrator Search Options Report 2015 3 190 As noted in the attached program summary, the Senior Advisor Program is a service provided to cities and counties at no cost. Basic assistance to elected officials of local jurisdictions for placement of a local government administrator or manager is provided that does not replicate the services of a search firm. Because this is a service provided by volunteers, assistance is based on availability of Senior Advisors near the community and the workload of the program with other projects and activities. Our priority is service to ICMA and FCCMA members with placement work being a secondary activity of the Senior Advisor Program. Presently, there are seven Senior Advisors in Florida, all of whom are experienced former city or county managers. Not all areas of the state are covered for placement services, which may require on-site assistance. The Florida Senior Advisor Coordinator with the Executive Director of FCCMA will ;I evaluate a request for services requested by the local jurisdiction and determine if services by the Senior Advisor Program can be provided with the volunteer resources available. The goal is to provide the best possible services to the local jurisdiction. All seven Senior Advisors have Florida City or County Manager/Administrator experience. i 4. Receive Assistance from Florida Association of Counties (FAC) - This is a fee-based service for Counties from FAC that includes assistance on preparing the position advertisement and profile and review of candidates. Please contact FAC directly as the scope of the program has evolved over the past two years. (See pg. 18) S. Do not recruit for a City or County Manager and appoint an internal candidate. - This option should be considered if the governing body feels an internal candidate for the position should be appointed. Part 2: Timeline and Steps for a Typical Manager Search This is a timeline and steps for a typical city, county or town manager search and is based on lessons learned from past placement projects of the FCCMA Senior Advisor Program. Step One: Develop the position profile and advertisement. This involves active participation with elected officials to determine the position requirements as to experience, education and residency as appropriate. In many cases an existing job description and code or charter provisions are helpful resources. In addition, the elected officials should be actively involved in determining the knowledge, skills and abilities that are important for the position. This includes defining attributes and personal style that is of interest to the elected body. In addition, applicants should have relevant public sector or military senior management experience and be members of ICMA, FCCMA and/or their local state city management association. I feel a i Florida City/County Manager/Administrator Search Options Report 2015 4 191 profile is important, as it is a core document that describes the community, organization and offers key information to a prospective applicant. It is the face of the community during the search process and presents an opportunity to showcase the community as well as disclose specific issues or concerns of the community or organizational needs. The profile should be reviewed and approved officially by the elected body. This part of the process takes about 30-45 days and includes preparing the final advertisement. An important component of this phase is determining the compensation and benefits to be offered. Adherence to Florida Records Law is essential. I recommend something like this be included on all job information (profile and advertisement): Florida Law requires that all resumes and application materials received by the City or County for this position becomes a matter of public record upon receipt by the City or County. (Please see skills and attributes that other jurisdictions have used in city, town or county manager searches. This is attached as an exhibit including a list of desirable components of a recruitment profile). Step Two: Application processes. This is optimally 60 days but can be compressed to 30-45 days if necessary. This is the period where applicants submit their interest, resumes, application documents to the agency. It is important, I think, to require that the applicant submit a signed agency employment application with their resume and cover letter. If the agency has a consent form for background reviews, a signed copy should be included in required documents submitted by the applicant. Usually, an employment application contains assurances and warrants that the information on the application is accurate. Also, the employment application contains a standardized format that is easy to review. Resumes come in a variety of formats and designs making comparative review difficult. Also we have seen cases where a completed employment application revealed discrepancies on the resume that warranted follow-up review. Please see the note on adherence to Florida open records laws in Step 1 above. Step Three: Resume/Application Review Process: This can usually be completed by a search firm or the Senior Advisors within15 days following the close of the application period. The search firm should be able to provide the local jurisdiction with their interview recommendations within this time period. The process using Senior Advisors is a bit different.At the conclusion of this period, if the Senior Advisors are involved in the search, they will submit their recommendations for 10-12 semi-finalists. In accordance with the Florida open meetings laws, the Senior Advisors may not discuss the qualifications of the applicants privately among themselves. Any discussion must be in the form of a public meeting. Generally,when the Senior Advisors determine the 10-12 semi-finalists, this is done by a conference call that is a noticed public meeting and open to the public. The governing body has the responsibility of selecting the finalists for interviews. This should be done at a public meeting. In the event a member of the governing body feels a Florida City/County Manager/Administrator Search Options Report 2015 5 192 candidate not on the Senior Advisor semi-finalists should be considered, the entire governing body at the finalist review meeting should consider the individual. I generally recommend that 5-7 finalists be selected for interviews. Some agencies choose to do preliminary interviews of semi-final candidates by video or phone. However, the final candidates should be invited for face-to-face interviews. The assigned Senior Advisor can assist the governing body select finalists for interview. A preliminary background review of all semi-finalists should be completed before a preliminary interview. The cost of such a preliminary review is about $400 each while the full background review is about $1,800. As noted in Step 4, we recommend a full background check on all finalists. The Senior Advisor Program does not perform background reviews. Some search firms offer preliminary and full background reviews as a service. Step Four: Interviews. Search firms provide full assistance to the agency during the interview process. The Senior Advisor Program can assist the agency at this step of the process by providing interview questions and guidance on facilitating the process, as needed. The governing body should make a determination on whether it plans to reimburse travel expenses for applicants.This needs to be communicated to all applicants being considered �I for interviews. I recommend that the agency reimburse travel expenses as a usual and customary expense of placement. Generally, airfare, car rental, hotel and incidentals for an out of state applicant will run approximately $1,500-1,800, with the bulk cost being airfare. In state applicants should be offered hotel accommodations, incidentals and car mileage based on the current IRS rate. The agency or a qualified firm should perform a full background review of the top two candidates. Typically, background review includes work history, reference checks, education verification, social media and media review; possible site visits to the candidate's current community, credit checks and legal or litigation review. A full report on the candidate should be provided to the hiring agency before a final hiring decision is made. The cost of a full background review is about $1,800. A search firm typically provides background reviews as a component of their services. As noted above, if Senior Advisors are used for the search process, the local jurisdiction is responsible for performing background reviews or contracting for this service. Step 5: Negotiation of Employment Terms and start date. This work is typically done directly by the agency. The Senior Advisor Program does not offer assistance in this area of the placement. If a search firm is retained, the firm typically assists in negotiations with the finalist(s). Part 3: Resources: International City/City Management Association's (ICMA) Professional Local Government Management: This information-is located at the ICMA website Florida City/County Manager/Administrator Search Options Report 2015 6 193 and contains excellent information about the benefits of hiring a professionally trained CAO, the duties of an appointed Manager or Administrator, Ethical Conduct and how to hire a professional Manager or Administrator. This is an excellent starting point for elected officials and agency staff. http://icma.org/enlicma/aboutloverview/hirinjz-manager International City/City Management Association's (ICMA) Recruitment Guidelines for Selecting a Local Government Administrator: The handbook lays out a good process for what is perhaps one of the most significant responsibilities of elected officials including: -- Resources available to assist in the process conducting the recruitment -- Reviewing applications -- Identifying and interviewing finalists -- Negotiating compensation 4 Exhibits in the ICMA handbook also present resources and publications available, suggested interview questions, and a summary checklist and timetable. The handbook is available at no cost here and is recommended reading by staff and the governing body. It is an excellent guide to the search process. http://icma.org/en/icma/career network/career resources/recruitment gu idelines handbook Senior Advisor Program from the International City/County Management Association (ICMA) and the Florida City and County Management Association (FCCMA): Here are links to information about the national and Florida Senior Advisor Program. http://icma.org/en/icma/members/benefits/senior advisor,program http_//fccma.org/senior-advisors/ Respectfully submitted, Kurt Bressner, ICMA-CM FCCMA/ICMA Senior Advisor Florida Senior Advisor Coordinator kbressner@gmail.com 561-436-2328 KB: 1/17/14, 3/9/14, 3/19/14, 4/3/14, 10/13/14. 12/2/14, 1/17/15, 4/15/15, 8/11/15, 9/10/15 Florida City/County Manager/Administrator Search Options Report 2015 7 194 Attachments: 1. FCCMA Senior Advisor Program Brochure 2. Recruitment Profile Checklist including attributes and traits deemed appropriate and beneficial by other agencies during their recruitment of a city, county or town manager. 3. Search Firm and Contact List 4. Summary of Job Advertisement Options and Approximate Cost f Florida City/County Manager/Administrator Search Options Report 2015 8 195 1 Attachment 1: ICMA and Florida �. : `FCCMA City- an ll-CountyFC Senior Niana 9 gement AdViSOt'S ; )# Associatio_ n'sj? _' l = KURT BRESSNER'ICMA-CM _-Coordinator• Vero Beach; 319_6 8-7524&6h u6' P AAWS-o Pro '(561)436-2328gp � p •- _ _ - -- - _ - klHessnetr?9mnil.cvm Senior Advisors.(fonnoily.Range'Ridersl are ret ired'city and count yniagbgeis y:itIi -'aergifiy experience-and wfio a`re resoected'wi[hinfhe pubic management field. " MARK DURBIN .The FCCMA Board otDirectors and the Executive Director.o!.the Inteinational Cityi Kissimmee,FL 3-1744 .County Management Association(iCMA)jointly appoint Senior Advisors. (321)6246071- ': :;As:volunteers,-Senior Aii4isors oiovide;:il no cost: CRAIG M:HUNTER St.Peteisbtiig,FL 33701 ► Career arid employment counsel to members: :(727)-698-4341 i Guidance and cotinsei to riierniicrs r gardilig ethics nuestions ttiuntptampabascri.cont -' or Concerlis: - - - ►'assislaitce.to cities and counties with the managerialJonn of,govermiknt; RICHARD M:KELTON,ICMA_CM ►-:Assistance to titles and counties that are c_onsiderinct aibiptlo(I DeLarid,FL 32724 the tiianagerial fornt'of government: (386)951=4781) _ - t- = imkmonEcda.com ► Asiisignce'to civic groups regarding the rnanageriarlorin ot:gevernment:and - _'► Assistance to rneniberscin-tiansitiat(MIT s)with guidance and directiod as ROBERT S:LASALA,ICMA-CM _they.seek new opportunities in public adininistratioir- Dunedin,FL 34698 :(408)306-3909 ,Upon Leduest by the governing Board of niun;chial jurida:etions undei 10.000 Rlasala l@gr?raLccrn poptilatlon_or counties under 75.000-populatie i.limited,CAO search services - _ are avaitat;le.Upon verification of ri managei;adrrdnistrato_r vacancy;subject to BILL NERON - -,.availahilitvr'theSenior.A&isors will provide guidance ami assistance.Services . Fruitland Park,FL 3,1731 -riieyinctude:outlining.te.electea officials the pfacement oracess based*on!CMA 1352)325-5453 bneroncomcastnei guidelines,deterritln!.ng quailfication;,compensation an4position requirarnenh, .assisting local staff withpositioradvertiswnetrts_revitrriing and recommendingF1ICHARD Ai WILLI_AMS semiytinalist ca td(tlates oared en position staritlards estah!ished by the,governing Sarasota;FL 34243-7901 !body;atxi.pm-A tngassistance.tolihejurisdl[lion`dUtlllgtlh44i view.ph55eoi-the. :(941)309-33 71 'iplacernent jiro[ess.The governing-board shall ielecFFi alists for inle4fews:_- :RatW'iyhawk241aul.tom Background searches on candidates are not included inihe sarvices and should he OEL WINGO,Ph.D. conducted th?ough-gtialibed individuals or firms retained by the city or.county: 'Reddiik,FL 32636 ._ _ - _ ._ - _ (386),299.8755 - - - .- -- - - 00wiri0oLn?maf.com .S_en_ioi'Adrisors are riot"consultants;but serve as colleagues and counselors. - SAMUEL H.HALTER.'EMERITUS, To obtain fuither intorritatio_n aboul tlie Senioi Advisorprogram and its services. ICMA,CM _ please contact: - Tampa,Fl.33629 (813)281-2176 Florida City-and County Management Ass_oclat_lon Senior Advisor Program Samlh39gamad con, PO.box-1757'Taealiassee,-FL 3.2302 •Please contact the coordinator Lynn Tipton,FCCMA Executive Director (850)7013637.•l-(800)342=8112 to discuss which Senior Advisor --- -- can best meet your needs. I Florida City/County Manager/Administrator Search Options Report 2015 9 196 i Attachment 2: Key items recommended for a City/Town or County Manager/Administrator Profile 1. Description of the community that includes a history, location, population and key features of the community.This is an important way to put a face on the community and point out the attributes and benefits of living there. Include distance to major population centers, airports, Disney etc. If there are specific and special venues in the community, include a description of them. I 2. Description of the local government. Include also information on the t size of staff, form of government(i.e.council-manager form), organization chart,budget synopsis, etc. Include a list of governmental services provided directly and a list of services that the agency contracts for either via private contractor or intergovernmental agreement or municipal services that are provided directly by another governmental agency. (Examples could include library, fire and rescue services.) 3. Duties and functions of the City,Town or County Manager (from the Charter,Code or governing board policy) 4. Challenges, Issues and Opportunities - Here a short list of issues facing the agency over the next two years would be very helpful.Try to be descriptive in one or two sentences for each issue. Include any fiscal, major legal or collective bargaining issues that are pending. 5. Requirements for the City,Town or County Manager- Education and experience required. Education and experience desirable. In addition, applicants should have relevant public sector or military senior management experience and be members of ICMA, FCCMA and/or their local state city management association. 6. Knowledge, Skills and Abilities- Here a list of essential skills and ' attributes followed by important skills and attributes is helpful. (See I next page for examples taken from other profiles) 7. Compensation-The profile should disclose a salary range and summary of expected benefits, if possible. Some jurisdictions leave Florida City/County Manager/Administrator Search Options Report 2015 10 197 this as something like: "the City or County ofX offers a competitive starting salary based on qualifications and experience." If the agency participates in FRS offer deferred compensation or other pension program, this may be considered as a compensation area to include. 8. Residency- If there is a residency requirement, it should be disclosed as well as when it is effective. 9. Application and selection process - Include the summary of the process including the deadline to submit the application and/or resume and how the documents should be submitted. Most jurisdictions require electronic submission of.PDF documents. The instructions should be clear as to whom the resumes should be submitted to. Also, because applications become a matter of public record when submitted,the profile and advertisement should clearly state this. Also,the process should disclose that applicants would be subject to a background screening. I recommend that the agency require applicants to submit a completed, signed agency employment application, especially if signature on the form serves as authorization for background screening. Finalists should also sign a release for background checks at an appropriate time. 10.Other documents that should be made available either as exhibits to the profile or as links to documents posted on the agency website: a. City, Town or County Charter b. Agency Budget c. Agency employment application (hopefully, in a fillable.PDF form) d. Key planning or community description documents e. Capital improvement schedule f. Organization chart g. Summary of governmental services provided (this can also be incorporated into the body of the position profile) Florida City/County Manager/Administrator Search Options Report 2015 11 198 DESIRED CHARACTERISTICS OF A CITY/COUNTY MANAGER 1. Consensus builder 2. Decisive; good judgment 3. Excellent communicator to public, employees, Commissioners 4. Honest, ethical, moral S. Willing to work whatever hours are needed 6. Outstanding leadership skills 7. Keeps composure at all times 8. Sensitive to others' needs and positions 9. Keeps current on County projects 10. Willing to be innovative 11. Available 12. Timely executes Commission policy 13. Treats everyone with respect; even-handed 14. Cooperates with other governments 15. Recruits and retains competent staff 16. Decentralized management style,but holds people accountable 17. Believes in strategic planning 18. Ambassador for the City/County 19. Outgoing, confident, positive, proactive, approachable 20. Good listening skills 21.Demands accountability, and willing to be held accountable Source: Florida Senior Advisors Presented on the next page is another list of attributes taken from ICMA advertisements. Florida City/County Manager/Administrator Search Options Report 2015 12 199 Position Profile Trait Examples Actual samples extracted from recent ads in ICMA Newsletter "..demonstrated leadership capabilities. " ` ..fiscal acumen. . "..excellent communication&interpersonal skills. " "...employeeteitizen relations(skills)..." " .labor&contract negotiations(skills)..." " .technical knowledge of municipal operations..." "...financial&budget preparation(skills). ." "...bondable..." "...progressive,proactive,community-oriented leader. ." "...community&economic development(skills)..." "..community-oriented problem solving..." ..(experience)achieving community consensus around critical issues. " "...integration of technology into municipal operations.." "...establishing strategic goals&priorities. " ..customer service orientation..." "..strong interpersonal skills..." "...facilitating a community vision&implementing action plans..." " .strong commitment to customer-focused government..." " .redevelopment,economic development&financial management experience..." "...strong interpersonal&consensus building skills. ." (commitment to)team/participative management..." " .(experience in)personnel management..." (experience in)intergovernmental relations..." (experience in)utility management..." `...considerable community involvement&working with volunteers. " "...knowledge of new technology..." `...skills/knowledge involving(state)laws. " "...understanding of public financing..." "...grant writing(skills)..." " .conservative fiscal management. " "..infrastructure replacement&development(experience)..." ..human resources development..." "...strategic&long-range planning..." "...knowledge of principles&management of city government..." `...capacity to address problems in proactive manner. " Source: Florida Senior Advisors Florida City/County Manager/Administrator Search Options Report 2015 13 200 Attachment 3: Search Firm Contact Information for City/Town/County Manager/Administrator Recruitment Ralph Andersen & Associates Heather Renschler, President/CEO Ralph Andersen &Associates 5800 Stanford Ranch Road, Suite 410 Rocklin, CA 95765 Office: 916 630-4900 Fax: 916 630-4911 Heatherna ralphandersen.com http://www.ralphandersen.com Colin Baenziger&Associates Kathyrn Knutson Vice President for Operations Colin Baenziger&Associates 2797 Bay Drive Rhinelander, WI 54501 Office: (715)282-3595 Fax: (888) 539-6531 Email: KKnutsonna,cb-asso.com http://www.cb-asso.com Colin Baenziger Owner&Principal Colin Baenziger&Associates 2055 South Atlantic Avenue- Suite 504 Daytona Beach Shores, FL 32118 Cell: (561) 707-3537 Fax: (888) 635-2430 Email: Colin(@cb-asso.com Brimeyer Fursman Richard Fursman Ed.D. Brimeyer Fursman Executive Consulting 1666 Village Tr East Suite 7 Maplewood,MN 55109 Office phone: 651-204-0441 Cell: 651-338-2533 Fax: 651-344-0757 richardfursman(-,gmail.com http://www.brimgroup.com Florida City/County Manager/Administrator Search Options Report 2015 14 201 GovHRUSA Heidi Vorhees Co-Owner GovHR USA 650 Dundee Road, Suite 270 Northbrook, IL 60062 Direct Line: 847-380-3243 Mobile: 847-902-4110 Office: 847-380-3240 Fax: 866-401-3100 Email: HVoorhees6UovHRusa.com http://www.govhrusa.com Management Partners Incorporated Jeri Beckstedt, Administrative Services Manager Management Partners Incorporated 1730 Madison Road Cincinnati, OH 45206 Office: 513-861-5400 Fax: 513-861-3480 Jeri Beckstedt jbeckstedtpmanagementpartners.com http://www.managementpartners.com Kevin Knutson Regional Vice President Office: 513-861-5400 Kevin Knutson kknutson(7a,managementpartners.com S. Ren6e Narloch & Associates S. Rende Narloch President 2910 Kerry Forest Pkwy Suite D4-242 Tallahassee,FL 32309 info@srnsearch.com T 850-391-0000 F 850-391-0002 I Florida City/County Manager/Administrator Search Options Report 2015 15 202 Bob Murray Associates Bob Murray ; 1677 Eureka Road, Suite 202 Roseville, CA 95661 apply(a,bobmurrayassoc.com T 916-784-9080 F 916-784-1985 http://www.bobmurravassoc.com The Mercer Group Inc. WD Higginbotham, Jr. Senior Vice President The Mercer Group Inc. 9123 Cherry Trace Seminole FL 33777 Office: 954-849-4046 Cell: 727-214-8673 wdhigginPbellsouth.net http://www.mercergroupinc.com Karolyn Prince Mercer Senior Vice President The Mercer Group Inc. 1000 Cordova Place#726 Santa Fe, NM 87505 Work: 505-660-5503 FAX: 505-466-1274 kprince-mercerPa,mercergroupinc.com Novak Consulting Group Catherine Tuck Parrish Executive Search Practice Leader The Novak Consulting Group 1776 Mentor Ave. Cincinnati, OH 45213 Office: 240-832-1778 Catherine Tuck Parrish ctuckparrishna,thenovakconsulting rg_oup.com www.thenovakconsultinggroup.com Florida City/County Manager/Administrator Search Options Report 2015 16 203 Slavin Management Consultants Robert E. Slavin SLAVIN MANAGEMENT CONSULTANTS 3040 Holcomb Bridge Road#A 1 Norcross, GA 30071 Office 770 449-4656 Fax:: 770 416-0848 Email: slavin anbellsouth.net htt-p://www.slavinmanagementconsultants.com/welcome.shtml Springsted Incorporated Sunny Larsen Proposal Coordinator Springsted Incorporated 380 Jackson Street, Suite 300 St. Paul,MN 55101-2887 i Office: 651-223-3020 Fax: 651-268-5020 s larsen(a`pringsted.com http://www.springsted.co___m Strategic Government Resources Cyndy Brown Director of Executive Search Strategic Government Resources Recruiting, Selecting, and Developing Innovative Leaders P.O. Box 1642 Keller, TX 76244 Office: 817-337-8581 Fax: 817-796-1228 Cyndy Brown cyndybrown(a)govemmentresource.com http://www.Govem-mentResource.com Florida City/County Manager/Administrator Search Options Report 2015 17 204 The Waters Consulting Group Chuck Rohre Waters Consulting Group 5050 Quorum Drive, Suite 625 Dallas, TX 75254 Office: 972-481-1950 Fax: 972-491-1951 Chuck Rohre crohrena,watersconsultin .com http://www.watersconsulting.com Florida Association of Counties As noted on page 4 this report, the Florida Association of Counties offers search assistance to Counties. Information about this program is available by contacting R. Scott Shalley, Executive Director of the Florida Association of Counties at: http://www.fl-counties.com or by phone at 850-922-4300 For other search firms please contact Lynn Tipton, Executive Director, FCCMA at(800) 342- 8112, which is the toll free number for the Florida League of Cities. Lynn's email is: LTipton ,flcities.com Also, ICMA can provide a list of search firms doing work in local governments. This information and recruitment resources can be found at ICMA's web page at: http://icma.org/en/icma/career network/employers/Page/100355/EmployerRecrult er Resources Careers in-Government maintains an indexed listing of search firms here: http://www.careersingovernment.com/tools/community/executive-recta iters- directorv/ Prepared by Kurt Bressner, ICMA/FCCMA Senior Advisor, Updated September 2015 i Florida City/County Manager/Administrator Search Options Report 2015 18 205 Attachment 4: City and County Manager/Administrator Advertisement Options Host Organization website(no charge) Twitter(no charge) Facebook(no charge) Florida City/County Management Association FCCMA,(no charge) http.//fccma.ore/jobs/ Florida League of Cities(FLC),which includes the Florida City/County Management Association publications,the FLC Datagram,and the daily email-based publication entitled Ken Small's CM's(no charge) http://www.floridaleagueofcities.com/flcenews aspx#classifiedAds International City/County Management Association(ICMA),(Fee-Based) includes the ICMA Newsletter,Job Opportunities Bulletin and the ICMA Career Network(fee) http://icma.org/en/icma/career network/employers/about the job center National Association of Counties(NACO),(Fee Based) http://www.naco.org_/jobsonline i Florida Association of Counties,(Fee Based)http://www.fl-counties.com/govemment- jobs/jobline-advertising Employ Florida website,which includes Americas Job Exchange,and US Job(no charge) https://www.employflorida.com/vosnet/Default.aspx The following are other fee based sites: National League of Cities-http://www.nlc.org/about-nlc/career-center Alliance for Innovation Jobs Posted: http://transformpov.org/en/iobads (Included with ICMA advertisement) Government Jobs Web Site: https://www.govemmentjobs.com/index.cfm GovtJobs.com Web Site: http://www.govtjobs.com/ GovJob.net Web Site: http://www.govtiob.net/ Municipal Insider: http://www.municipalinsider.com/iobs-center/ Careers in Government: http://www.careersingovemment.com Updated: August 2015 Florida City/County Manager/Administrator Search Options Report 2015 19 206 i Corporate Information COMOMM NIOAR1!ffiE+'t5 STOCK EXCHANGE LISTING t ---- iH&.�� foruaes$I CkoM sbaresarelesttd® �� '" � flla°A�YarI;Stogy 461h flour (synAd:FIG) NewYbdL,NY Ww6 (214798-6100 INVESTOR RELATIONS Fortress Inert Group LLC INDEPENDENT REGISTERED Investor Relations PUBLIC ACCOUNTING FIRM 7345 Avenue of the Americas 47th floor Ernst&YoungLLP New York,NY 10105 Five Times Square (212)798-6082 NrewYarl NY70036 (212)'773-3000 Ifiress Investment Group LLC fled timely CEO and CFO cmbkabms wish the Securities and Emchargge Cammuman S9 NOLC3ER SE RWICESy iRANSFM AGS pmmmant to Section 302 ofthe Sarbanes- bkyAct of 2002 ANDREMSTUIAR g li Mess's amoral report an Form 10-K far the year Awn Stu& &Thi I. c ended December 31,20M.These certifications were fid as GM wh Avme 311 and 31.2 to such Fvrm lo-K- NYS Z'�9''�7-5449 s 7/14/15 42 MINUTES ORLANDO UTILITIES COMMISSION ORI 1.4�;201i5' �2y0:0_P."Mv Present: COMMISSIONERS: Linda Ferrone, President Gregory D. Lee, First Vice President Dan Kirby, Immediate Past President Buddy Dyer, Mayor Kenneth P. Ksionek, General Manager & Chief Executive Officer Jan Aspuru, Clint Bullock, Maggie Duque, Roseann Harrington, Byron Knibbs, Chip Merriam and Rob Teegarden, Vice Presidents Jerry Sullivan, Vice President & Chief Information Officer John H. Hearn, Vice President & Chief Financial Officer W. Christopher Browder, Vice President & General Counsel Nanci Schwartz, Recording Secretary President Ferrone asked John Hearn to give the invocation, followed by the Pledge of Allegiance to the Flag. The Commission Meeting was called to order at 2:39 P.M. On a motion by Mayor Dyer, seconded by Commissioner Kirby and unanimously carried, the reading of the minutes of the June 9, 2015 Commission Meeting was waived and the minutes were approved. Jan Aspuru presented a 30-year service award to Todd Stallings, Watch Engineer, Energy and Water Production. Roseann Harrington announced that OUC received the American Public Power Association's Energy Innovator Award in recognition for efforts to build the Gardenia Community Solar Farm. I i 1 • 7/14/15 43 M J.Ksigriek<asked:Jan:Aspuru ito:provides;preseritafion.,on:.Affimnative ItemA-2 regacding`thcNatural Gas SupplyjAgreement_. Mir: Aspuru reminded�the Boacd�;of �.. _ ,-- -- ,. a,previous agenda,item,fromMa�ch`1!0.;2.01:5, in:_which ttieR-11C:ommission Eapproved ,additional sculpted. FTS 2capaci on ;the�Flo�ida _Gas T�ansmission,,:(FG System: LN:G`Holdirigs. (Florida)�LLC (LNGHj, a. lar ;Energy Panne s plans to 01da :Liquefed .Natural Gass (LNG) ,facilify on_Propertyl I ,�acent Ito OU:C's Indian ;River Planf (IRP). The.:LNG�faeility=will_eventuall b con�rected,to the FyGT system_ O,U.0 is uniquely.positioned to p�ovide_natuiat_ga"s7 ito'therfacility;. LNG:H'nd"OOUC;Have "reached san_agreement foV�a fve�year teem' beginning Apcil_ 1; 20=16,wwhicli iiicl.ud6s, 20;000 tIInMBTU"s.:—per-day,, �- approximately $5 million a am ul reduction in:fuel=c69fss,ah thebpotential`fo .LNGs;� �,,storage�,nghts�fo�`use atIRP} v -__ ��� � � .#.a e S�e�U l�nCG Mr. Ksionek asked Luz Aviles to provide a presentation on Affirmative Item A-10 regarding the Home Energy and Water Reporting Program. Ms. Aviles reported OUC began providing behavioral reports to customers in 2011, resulting in 37.8 GWh of energy reductions to over 86,000 residential electric customers. The + new Home Energy and Water Reporting Program offered by Schneider Electric will expand the scope to 150,000 residential and small commercial customers, including water customers. The program will be integrated into myOUC.com and will be available across smart devices. Ms. Aviles explained how customers will receive targeted messages and a personalized Home Utility Report. She also discussed future program capabilities, such as gamification. President Ferrone asked if the program can handle more than 150,000 customers. Ms. Aviles replied that 150,000 customers is the maximum that can be served by this program, both due to the control group and the maximum number of customers in OUC's service territory that fall into the same type of classification. A control group will be utilized to validate the savings obtained by the program. President Ferrone also inquired as to whether recommendations evolve over time based on customer information and behavior. Ms. Aviles responded that the messages get customized to customer specific information. Mayor Dyer asked if it would ever be possible to remove the control group in order to have 100 percent of customers signed up.for this type of program. Ms. Aviles responded that she will inquire with the vendor about increasing the potential number of customers. Mr. Ksionek asked Roseann Harrington to provide a presentation on Affirmative Item A-12 regarding the Utility-Exclusive Sustainability Partnership Agreement with the United States Tennis Association (USTA). Ms. Harrington provided background information about the USTA facility, which will be built on 63 acres in Al 9eek C A Q l V 3 Cos. _gAPILy CQVJ 0,A CT•s aOG _Q -� 7/14/15 44 Lake Nona and be Leadership in Energy and Environmental Design (LEED) certified. It will attract over 100,000 unique visitors per year, create 154 high- paying jobs and be the catalyst for the development and attraction of future i businesses to the 300 acre Lake Nona Sports Innovation and Performance District. OUC proactively participates in the recruitment of high load and high impact projects, and the project qualified for an economic development rate rider. OUC will partner with the USTA to design, implement and showcase sustainable building practices on the campus. In exchange for consideration of infrastructure fees, OUC will enter an eight-year Partnership Agreement that will begin on January 1, 2017, and will provide OUC promotional rights, branding on sustainability assets and additional opportunities to educate the public about conservation-related products and programs. Commissioner Kirby announced a conflict of interest with Affirmative Item A-2. Commissioner Lee announced a conflict of interest with Affirmative Item A-12. President Ferrone presented the remaining Affirmative Items for approval. On a motion by Mayor Dyer and seconded by Commissioner Kirby, the remaining Affirmative Items were approved as follows: 1. Ratification of the fuel procurements to the low bidders in April 2015 in the aggregate amount $8,695,723.50 as follows: NATURAL GAS PURCHASES: Apr. 2015 BG Energy $ 161,700 00 Apr. 2015 BP Energy $ 493,675.00 Apr. 2015 EDF Trading (Formerly Eagle Energy) $1,285,933.94 Apr. 2015 Enbridge Marketing, LP $ 447,865.83 Apr 2015 Energy America (Direct Energy) $ 182,350.00 Apr. 2015 ENI USA Gas Marketing $ 162,111.00 Apr. 2015 Infinite Energy $ 152,663.09 Apr. 2015 Macquarie Cook Energy, LLC $1,245,406.30 Apr. 2015 Shell Energy $ 565,668.19 Apr. 2015 Tenaska Marketing Ventures $2,553,095.04 Apr 2015 Texla Energy Management, Inc. $ 934,007.27 COAL PURCHASES: Apr. 2015 Mercuria Coal Marketing/ECC $ 511,247 84 2. Pulled for separate vote; 3. Approval of an OUC initiated scope change and conforming Change Order No. 1 to Florida Fluid System Technologies, Inc. in the amount of$120,000 to continue providing precision instrumentation valves and fittings for Stanton Energy Center Units 1 & 2, Combined Cycle Unit B and Indian River Plant through July 31, 2016, increasing the total Purchase Order amount to $746,250; i as&-.B -3 j t 7/14/15 45 4. Approval of RFP #3945 - Contract award to Storm Technologies, Inc.; Fossil Energy Research Corporation; Amec Foster Wheeler North America Corporation; TJR Technical Services, Inc.; and Babcock & Wilcox Power Generation Group, Inc., the responsive and responsible vendors, to provide boiler optimization and performance testing services for the Stanton Energy Center Units 1 and 2 steam generators in the aggregate amount of $1,400,000, pending final contract negotiations and OUC legal review. The contract term is three years with two one-year renewal options; 5. Approval of RFP #3921 - Contract award to Tomlinson Aviation, Inc. to provide aviation helicopter services in the amount of $171,800. The contract term is three years with two one-year renewal options; 6. Approval of the Electric Distribution Construction Estimate for the relocation of an overhead electric distribution system along Hoffner Avenue, between South Conway Road and Manatee Street in the Orlando service territory, in the amount of$534,028.67; 7. Approval of two Lighting Construction Estimates for Irlo Bronson Memorial Highway from Eastern Avenue to Nova Road and Aeronautical Drive to Budinger Avenue in the aggregate amount of $2,620,302.17. This includes $1,062,097.48 for lighting equipment from OUC's stock inventory, $89,564.50 to Comprehensive Engineering Services, Inc. for the photometric designs and $1,468,640.19 to Terry's Electric, Inc. for the installation of poles, fixtures, concrete bases, conduit and wires, with customer contributions in the amount of$2,620,302.17; 8. Approval of the Lighting Construction Estimate for John Young Parkway from Interstate 4 to Oak Ridge Road in the amount of $677,065.06, which includes $266,192.33 for lighting equipment from OUC's stock inventory and $410,872.73 to Terry's Electric, Inc. for the installation of the poles, fixtures, conduit and wires, with customer contributions in the amount of$677,065.06; 9. Approval of RFP43926 - Contract award to Experian, Inc., the sole responsive and responsible vendor, to provide credit scoring services in the amount of $190,000. The contract term is three years with two one-year renewal options; 10. Approval is requested of a Capital Expenditure Estimate for the Home Energy and Water Reporting Program in the amount of $547,500. Approval of RFP #3846 - Contract award to Schneider Electric USA, Inc., the most responsive and responsible vendor, to provide a customer based Home Energy and Water Reporting in the amount of $1,326,900, pending final negotiations and OUC legal review. The contract term is three years with two one-year renewals; 7/14/15 46 11. Approval of RFP #3866 - Contract award to DEX Imaging, Inc., the most responsive and responsible vendor, to provide digital press { services in the amount of $341,730. The contract term is three years with two one-year renewal options; 12. Pulled for separate vote; 13. Approval of additional funding in the amount of $50,000 with conforming Change Order No. 1 to Ford & Harrison LLP to provide Commission-wide employment and labor law services through September 2015, increasing the total Purchase Order amount to $145,000; 14. Approval of additional funding in the amount of $150,000 with conforming Change Order No. 1 to Gray Robinson, P.A. to provide Commission-wide legal services through September 2015, increasing the total Purchase Order amount to $240,000; and 15. Approval of additional funding in the amount of $100,000 with conforming Change Order No. 1 to O'Connor & O'Connor LLC to provide Commission-wide legal services for personal injury claims against OUC through September 2015, increasing the total Purchase Order amount to $195,000. On a motion by Mayor Dyer and seconded by Commissioner Lee, Affirmative Item A-2 was approved as follows: I 2. Authorization for the General Manager & CEO to execute the Natural Gas Supply Agreement for a Natural Gas Supply Arrangement with LNG Holdings (Florida) LLC, contingent upon final legal review and approval. Commissioner Kirby previously announced a conflict of interest and abstained from the vote. On a motion by Mayor Dyer and seconded by Commissioner Kirby, Affirmative Item A-12 was approved as follows: 12. Authorization for the General Manager & CEO to execute a Utility- Exclusive Sustainability Partnership Agreement with the United States Tennis Association, including OUC contributions for sustainable features in an amount not to exceed $216,000. The contract period is eight years, commencing January 1, 2017 through December 31, 2024. Commissioner Lee previously announced a conflict of interest and abstained from the vote. a.v�-Q �� 7/14/15 47 John Hearn stated that OUC is $1.3 million ahead of budgeted net income for electric retail energy through the month of June, or approximately $7 million ahead of electric retail revenue for Fiscal Year 2015. Expenditures are under budget, and resale revenue was ahead of budget during the month. Water revenue was on target for the month. Mayor Dyer asked about the percentage growth for new customers and how it relates to other utilities in the state. Mr. Hearn replied that the customer growth for 2016 is 3.1 percent for electric and 1.5 percent for water. He did not have specific comparative numbers at that time but commented that 3 percent electric growth is substantial. Jonathan Sebastian Blount, an OUC customer, commented on the importance of municipal utilities on disenfranchisement within the African American community. Mr. Ksionek introduced the new Vice President of Customer Service, Maggie Duque and welcomed her to the Commission. Ms. Duque thanked Mr. Ksionek for the opportunity. Mr. Ksionek announced that OUC recently set several new power use records of 1200 MW and counting. Mr. Ksionek stated that the next Commission Meeting will be held on August 25. There will be a Sustainability Update starting at noon on the same day prior to the regular scheduled meeting. Mr. Ksionek advised that an Electric Rate Design Workshop is planned for the month of September. Commissioner Kirby congratulated OUC on receiving the APPA award and welcomed Ms. Duque. He thanked everyone who participated in the remembrance of Katie Porta. Commissioner Lee apologized for being unable to attend the meeting in person and thanked the team for their hard work on the Budget and Capital Plan. He congratulated Mr. Stallings on his Service Award. He is very excited about the agreement with USTA. He is looking forward to increased dialogue on sustainability initiatives. 7/14/15 48 Mayor Dyer also expressed excitement for the Sustainability Workshop and congratulated Ms. Harrington and her team on the USTA agreement. He welcomed Ms. Duque to OUC. President Ferrone commented on OUC's sound financial position and how it allows staff to do great things on behalf of rate payers and the community. She was very impressed with the Budget Workshop and how it tied into the Strategic Initiatives. She also praised OUC continuously working towards process improvements. President Ferrone adjourned the meeting at 3:37 P.M. President Secretary r 3/10/15 10 I i MINUTES ORLANDO UTILITIES COMMISSION March 10, 2015 2:00 P.M. Present: COMMISSIONERS: Linda Ferrone, President Maylen Dominguez, Second Vice President Dan Kirby, Immediate Past President (via telephone) Buddy Dyer, Mayor Kenneth P. Ksionek, General Manager & Chief Executive Officer Jan Aspuru, Clint Bullock, Roseann Harrington, Byron Knibbs, Chip Merriam and Rob Teegarden, Vice Presidents Jerry Sullivan, Vice President & Chief Information Officer John H. Hearn, Vice President & Chief Financial Officer W. Christopher Browder, Vice President & General Counsel Nanci Schwartz, Recording Secretary President Ferrone asked Debbie Bradshaw to give the invocation, followed by the Pledge of Allegiance to the Flag. The Commission Meeting was called to order at 2:05 P.M. On a motion by Mayor Dyer, seconded by Commissioner Dominguez and unanimously carried, the reading of the minutes of the January 27, 2015 Commission Meeting was waived and the minutes were approved. On a motion by Commissioner Dominguez, seconded by Mayor Dyer and unanimously carried, the reading of the minutes of the February 24, 2015 Water Resource Strategy Workshop was waived and the minutes were approved. Mr. Ksionek asked Wade Gillingham to provide a presentation on Affirmative Item A-5 related to the Orange County Landfill Gas to Energy Expansion (LFGE) Project. Mr. Gillingham explained the benefits, challenges and background of the LFGE Project. The original estimated capital cost was $21 million. Phases 1-4 have been approved by the Commission and completed. Since 2012, LFGE production has increased by 31 percent, which has caused accelerated implementation of Phase 5-6. An additional blower flare will be installed to -a O(,-8-8 i i r F 3/10/15 11 i ensure Orange County maintains the Title V permit. Stearns, Conrad & Schmidt Consulting Engineers, Inc. (SCS) will be utilized as they have worked with Orange County for the past 11 years. Commissioner Kirby asked if a design criterion was developed and if so, how was it developed. Mr. Gillingham stated that OUC engineering worked in conjunction with SCS to develop the scope for Phase V. Commissioner Kirby also expressed concern over using the design-build procurement exception as opposed to the emergency exception, because the design-build exception would require OUC to have an independent design criteria professional prepare documentation. Mr. Browder responded that OUC took the design-build approach because OUC utilized the same individual who worked with internal engineering staff on Phase V and would not have to undergo a bid process. Mr. Browder also cited the emergent need to cover the Title V compliance under the existing agreement with Orange County and OUC's contractual obligation to receive additional gas flow. He stated that the emergency exception would also justify the approach. Commissioner Kirby requested to amend the text of the agenda item to cite emergency rationale for this project due to the time constraints as opposed to the design-build exception. There were no objections to the amended language. jPresident Ferrone pulled Affirmative Item A-5 for a separate vote. -_r::7'K`so ek ask6dTJaniA'spuru-to-provide::arpreser� tian�Qn �ffirr�afive ter A-6 related-,,,to-thethe F?TS=2 G s�Transpoftatio.n-Service:Agreement;a�Mfi_,AspguF,stated that_OUE Pr 4s firi�i�capacity:rights on-.the-FGT naturaliLgas-pipeline Systein.;_i�rhi h arenecessar-f..;ttaiispo t�natuc l gas�f%omod:uctior►�9Treas.-,to-,O.U.C's=powor plants. Agreements are labeled FTS-1, FTS-2, or FTS-3. RatWgDu er l acy,- grgW6n s..such=as=FTS=-1'arid_.F-TS=2_- re_significantly-lowe�.tha�n`i ewer�;,F: S 3 agreements. NRG Power Marketing (NRG)--is shutting down all operations in Florida and OUC.has the opportunity to purchase NRG's.FTS-2 capacity: Cys Commissioner Dominguez asked if the effective rate factors in years OUC is Q, paying for but not utilizing the FGT pipeline. Mr. Aspuru responded affirmatively and explained that this is a conservative estimate which allows some recovery. f n President Ferrone asked about revenue enhancement for resale. Mr. Aspuru responded that estimates are approximately 10-15 cents out of the 72 cent rate, or approximately $1 million per year. Commissioner Dominguez asked for clarification regarding Affirmative Item A-12 regarding the Vegetation Management Services. She asked why the change order was necessary and if OUC has a plan in place for moving electric r t 3/10/15 12 distribution systems underground. Mr. Bullock replied that the first one-year renewal option is being enacted and therefore additional funds are required. He stated that underground conversions are based on several factors, including age, cost, right-of-way, and commercial projects. Mr. Ksionek added that 60 percent of OUC's system is currently underground, which is higher than other utilities. He reiterated that new residential subdivisions are always placed underground, and stressed the risk with moving older systems underground in established neighborhoods. OUC routinely conducts assessments to bury lines when overhead upgrades are being made and customer contributions are considered to mitigate costs. He stated that the current estimated cost is in excess of $1.2 billion to bury the remaining overhead electric distribution infrastructure. President Ferrone presented the Affirmative Items for approval. On a motion by Mayor Dyer and seconded by Commissioner Ferrone, the Affirmative Items with the exception of A-5 were approved as follows: 1. Ratification of the fuel procurements to the low bidders in November and December 2014 in the aggregate amount $22,908,911.85 as follows: NATURAL GAS PURCHASES: Nov. 2014 BP Energy $ 266,850 00 Nov 2014 EDF Trading (Formerly Eagle Energy) $ 646,814 30 Nov 2014 Enbridge Marketing, LP $ 371,718.11 Nov 2014 Macquarie Cook Energy, LLC $ 741,830.52 Nov 2014 Shell Energy $ 656,000 00 Nov 2014 Tenaska Marketing Ventures $ 865,697 55 Nov 2014 Texla Energy Management, Inc $ 632,440.25 Dec. 2014 BP Energy $ 165,750 00 Dec 2014 EDF Trading (Formerly Eagle Energy) $ 533,808.69 Dec. 2014 Enbridge Marketing, LP $ 336,452.19 Dec. 2014 Florida Power& Light $ 587,300.00 Dec. 2014 Macquarie Cook Energy, LLC $ 186,860 00 Dec. 2014 Tenaska Marketing Ventures $1,196,823 62 Dec. 2014 Texla Energy Management, Inc $ 612,356 80 COAL PURCHASES: Nov 2014 Crimson Coal Corporation $2,977,121.09 Nov 2014 Foresight Coal Sales, LLC $3,295,044.21 Nov 2014 Mercuria Coal Marketing/ECC $ 638,497.95 Dec. 2014 Crimson Coal Corporation $4,891,815 02 Dec. 2014 Foresight Coal Sales, LLC $2,707,455 36 Dec. 2014 Mercuria Coal Marketing/ECC $ 598,276 19 2. Approval of a sole source Purchase Order to General Electric International, Inc. to provide material and labor for the Stanton Energy Center Units 1 & 2 boiler feedwater pump turbine valves inspection and repair services in the amount of $315,000, pending final contract negotiations and OUC legal review; AC) g��o • I s 3/10/15 13 3. Approval of additional funding in the aggregate amount of $671,500 with conforming Change Order No. 1 to Tampa Armature Works, Inc., TAW Orlando Service Center, Inc. and Stewart's Electric Motor Works, Inc. to provide electric motor repairs at Stanton Energy Center Units 1 & 2, Combined Cycle Unit B and Indian River Plant, increasing the total Purchase Order amounts to $1,421,500; 4. Approval of Change Request No. 3 to the Capital Expenditure Estimate for Phase 2 of the Stanton Energy Center Flue Gas Scrubber Upgrade Project in the amount of$2,594,210, increasing the total project cost to $31,326,210. Approval of an OUC initiated scope change and conforming Change Order No. 1 to URS Corporation to provide the necessary engineered equipment and services for the flue gas scrubber internal upgrades in the amount of$4,739,857, increasing the total Purchase Order amount to $7,931,857, pending final contract negotiations and OUC legal review; 5. Pulled for separate vote; 6. Authorization for the General Manager & CEO to execute the FTS-2 Gas Transportation Service Agreement with Florida Gas Transmission Company, CLOS =afid270L't.O fsar.`th-e-per-- ar%.t :release-,�:.of FTS-2 Ti°an �of iationcapacttyX_NRG2PAwaif�eting.,, LC{in_th_eraroun of $43;500,000: ,The contract term will be effective April 1, 2015 and will go through May 31, 2023, contingent upon final legal review and approval; 7. Approval of Change Request No. 2 to the Transmission Capital Expenditure Estimate in the amount of $3,500,000 for engineering, procurement and construction support necessary to complete Phase 2 of the Pine Hills to Turkey Lake Transmission Line Upgrade, increasing the project cost to $4,950,000. Approval of an OUC initiated scope change and conforming Change Order No. 2 to Leidos in the amount $690,000 to provide design engineering, surveying, soil borings, permitting and construction management services, increasing the total Purchase Order amount to $1,002,000. Approval of an Electric Distribution Construction Estimate to relocate the electric distribution facilities in the amount of$955,542.08; 8. Authorization for the General Manager & CEO to execute the Joint Participation Agreement with the City of Orlando for the North Bumby Avenue Drainage Improvements Project. Approval of a Water Distribution Construction Estimate for construction, administration and inspection costs for the North Bumby Avenue Drainage Improvements Project in the amount of$1,657,255.50. Approval of a Purchase Order to the City of Orlando for reimbursement of construction costs in the amount of$1,377,455; l 3/10/15 14 9. Approval of RFP #3780 - Contract award to Goff Communications, Inc., the most responsive and responsible vendor, to furnish and install a new Stanton Energy Center communication tower in the amount of $247,698; 10. Approval of SOQ #3804 - Contract award to Comprehensive Engineering Services, Inc., the most responsive and responsible vendor, to provide street lighting design engineering services in the amount of $375,000. The contract term is three years with two one- year renewal options; 11. Approval of RFP #3809 - Contract award to Flash-Rite, Inc., Acme Barricades LC and AWP, Inc., the most responsive and responsible vendors, to provide traffic control and lane closure services in the aggregate amount of $1,667,180. The contract terms are three years with two one-year renewal options; 12. Approval of an OUC initiated scope change and conforming Change Order No. 1 to Davey Tree Expert Company in the amount of $3,327,170 to continue providing vegetation management services through May 20, 2016, increasing the total Purchase Order amount to $12,765,344; 13. Approval of an OUC initiated scope change and conforming Change Order No. 1 to Convergent in the amount of $665,000 to provide collections, Power Pass and emergency storm related call center services for a one-year period, increasing the total Purchase Order ! amount to $1,125,000; 14. Approval of RFP #3864 - Contract award to Annan Landscape Co. for landscape maintenance services in the amount of $436,412. The contract term is three years with two one-year renewal options; 15. Approval of an OUC initiated scope change and conforming Change Order No. 1 to SWS Environmental Services in the amount of $2,200,000 to supply clean fill dirt for the Stanton Energy Center Combustion Waste Storage Area through June 2017, increasing the total Purchase Order amount to $4,223,560; 16. Approval of an OUC initiated scope change and conforming Change Order No. 1 to Organizational Dynamics, Kincaid Performance Solutions, Crowned Grace, International, and CMA Enterprises Incorporated in the aggregate amount of $400,000 to continue providing professional development, coaching and E-learning services through August 31, 2016, increasing the total Purchase Order amount to $850,000; . 1 f 3/10/15 15 17. Authorization for the General Manager & CEO to execute the Release of Easement for the Orange County Landfill, located west of Innovation Way and east of Young Pine Road; 18. Authorization for the General Manager & CEO to execute the Release of Easement for Park Square Dellagio LLC, located west of Della Drive and north of Villa Dellagio Way; 19. Approval of RFP #3514 - Contract award to AdvizeX Technologies, Inc., the most responsive and responsible vendor, to provide support services required for the implementation of the Exchange Email Upgrade Project in the amount of$119,370; 20. Approval of an OUC initiated scope change with conforming Change Order No. 1 to Oracle in the amount of $356,197.79 for renewal of all Oracle database license maintenance and support for the period of April 30, 2015 through April 29, 2016, increasing the total Purchase Order amount to $653,104.05; and 21. Approval of a sole source Purchase Order to Oracle America, Inc. for all Oracle Meter Data Management application license maintenance and support for the period of April 30, 2015 through April 29, 2016 in the amount of$341,554.51. j On a motion by Commissioner Dominguez and seconded by Mayor Dyer, Affirmative Item A-5 was approved as amended: 5. Approval of an OUC initiated scope change and conforming Change Order No. 1 to Stearns, Conrad & Schmidt Consulting Engineers, Inc. for design-build services for Phase V of the Landfill Gas to Energy Expansion Project in the amount of $6,574,550, increasing the total Purchase Order amount to $6,664,550, pending final contract negotiations and OUC legal review. Commissioner Kirby reported the Finance Committee held its regular meeting on February 10, 2015. The Committee reviewed the quarterly Treasury and Energy Risk Management Reports. The Committee considered a Resolution authorizing the issuance of $110 million new money bonds to fund a portion of OUC's Fiscal Year 2015 and 2016 capital needs. The Committee reviewed the current bond interest rate market and capital needs for the next two years. The bonds will be fixed rate with a final maturity of 20 years. The bonds are expected to be offered electronically in a competitive bid process in early April. The Committee also reviewed the key documents associated with the new money bonds including the 2015A Series Resolution, the Official Notice of Sale, .DG -13 II 3/10/15 16 the Preliminary Official Statement and the Continuing Disclosure Agreement. The Finance Committee recommends that the Board approve the Series 2015A Utility System Revenue Bonds Resolution. On a motion by Commissioner Dominguez and seconded by Mayor Dyer, PRES- 1 a was approved as follows: PRES-1 a A Resolution of the Orlando Utilities Commission authorizing the issuance of not exceeding $110,000,000 utility system revenue bonds, Series 2015A for the purpose of financing capital projects for its utility system; providing for the terms of said bonds; appointing a paying agent and registrar for said bonds; authorizing a public sale of said bonds and approving the form and authorizing the publication of an official notice of sale; delegating certain authority to the General Manager or the Vice President and Chief Financial Officer and other officers including the authority to award the sale of the bonds; authorizing the preparing, deeming final and distribution of a preliminary official statement and the execution and delivery of an official statement; creating and establishing a Series 2015A account in the construction fund and a costs of issuance account; authorizing the execution and delivery of a continuing disclosure agreement; authorizing proper officials to do all other things deemed necessary or advisable in connection with the issuance, sale and delivery of said bonds; providing certain other matters in connection therewith; and providing an effective date. John Hearn announced that all three rating agencies have reaffirmed OUC's ratings. Mr. Hearn stated that OUC is approximately $4.3 million ahead of budgeted net income through February 2015. Retail electric and water sales are slightly below budget. Resale revenues are above budget and operating expenses are slightly under budget. Doug Head, an OUC customer, discussed proper access to public meetings. President Ferrone assured Mr. Head that OUC staff would respond to his concerns. Mr. Ksionek asked Clint Bullock to provide a presentation on the 1-4 Ultimate Improvement Project. 1-4 Mobility Partners, a $2.32 billion public-private partnership, is the concessionaire for the project and was identified on April 23, 2014. The official construction date was February 1, 2015 and includes 21 miles from Kirkman Road to State Road 434. This includes 10 miles of OUC water territory and 15 miles of OUC electric territory. Utility relocations should be t i 3/10/15 17 completed within the first three years of the project, and Skanska, Granite and Lane Construction (SGL) will pay for all utility conflicts. OUC will pay for all costs associated with infrastructure upgrades. Mr. Bullock explained the project features and showed a video overview of the project through Downtown Orlando. He also discussed several points of conflict, including ramps crossing over the j America Street Substation and relocation of the Garland Avenue manhole system. Design and construction will be performed by SGL with OUC inspections. He thanked Lemoyne Adams, Ron Toporek and Wayne Morris for their work on the project. Commisioner Dominguez asked for clarification regarding inspections. Mr. Bullock stated that knowledgeable OUC staff will be utilized as inspectors. x Mr. Ksionek asked Mr. Bullock to provide a presentation on Centralized Transmission Operator (TOP) Services. He thanked Brad Chase, Ken Zambito, Rich Kinas and Carlos Woody for their work on the project. The TOP is responsible for maintaining the safe, reliable and efficient operation of the electric transmission system. TOP tasks include monitoring real-time system conditions, operating and controlling the system, coordinating with the Florida Reliability Coordinating Council (FRCC) Reliability Coordinator and neighboring systems, ensuring sufficient resources are available to maintain voltage and reviewing and implementing scheduled outage requests. Compliance costs associated with Version 5 of the North American Electric Reliability Corporation (NERC) Critical j Infrastructure Protection (CIP) standards will have a significant impact to owners of TOP control centers. Under the the Centralized Transmission Operator Alliance Agreement, OUC will offer TOP services from the Energy Control Center, saving participants millions of dollars in CIP costs. The agreement will commence on October 1, 2015. Any penalties, sanctions, fines or costs would be shared among the Members. Commissioner Dominguez asked for clarification regarding the committee's review process. Mr. Bullock stated that the TOP Committee is currently meeting on a monthly basis, while the Executive Committee will meet on a regular basis. He will serve as OUC's executive. President Ferrone asked if additional entities could be added to the agreement, and if the additional revenue was included in OUC's budget. Mr. Bullock stated that additional entities could be added based on prorated costs. He also stated that this revenue was not included in the budget but will support Strategic Initiative 1. Commissioner Dominguez stated she was glad to see the Landfill Gas to Energy Expansion Project moving forward. She appreciated Ms. Bradshaw's comments regarding being good stewards for water. She addressed Mr. Head's comments Q06-8-1s - I 3/10/15 18 and stressed the importance of balancing security with being welcoming to the public. Mayor Dyer commented on Orlando City Soccer's opening game and other activities in the City of Orlando occurring over the weekend at the three new venues. President Ferrone thanked OUC staff for the Water Resource Strategy Workshop and looks forward to continued focus on water resource assets. She commented on ways to increase revenue as well as taking advantage of new FTS-1 and FTS-2 opportunities. She was glad to hear that OUC's bond ratings were reaffirmed. She thanked Mr. Bullock for the update on the 1-4 Ultimate Project and asked for future updates. She reiterated that the public is welcome at Commission Meetings and requested that staff re-evaluate the procedures. President Ferrone adjourned the meeting at 3:18 P.M. President Secretary COMMUNITY INDIAN RIVER COUNTY, FLORIDA 1a MEMORANDUM TO: Joseph A. Baird; County Administrator FROM: Stan Boling, AICP s unity Development Director DATE: October 5, 2015 SUBJECT: Consideration of Comprehensive Plan Amendment Options: Water Connection Policy Change or Urban Service Area Expansion West of 58th Ave and South of the Main Relief Canal It is requested that the data herein presented be given formal consideration by the Board of County Commissioners at its regular meeting of October 13, 2015. BACKGROUND At its meeting of August 18,2015,the Board of County Commissioners(Board)discussed the comprehensive plan water connection policy and Urban Service Area boundary location in the vicinity of Epic Missions, formerly known as Christian Outreach International(see Attachment 1). Epic Missions,approved in 2002 as a multiple phase 16 acre"camp/retreat"facility,is located on the south side of 12th Street over 1,300 feet west of 58th Avenue(see Attachment 2). At that location, 581 Avenue is the nearest boundary of the Urban Service Area(USA). The first phases of the retreat facility have been developed(16—bed retreat center,2,600 sq. ft. office, large covered pavilion), and the facilities are served by on site well water, a septic/drain field system, and a"dry hydrant"fire protection system. Last spring, Epic Missions discussed with staff further development of the facility and a desire to connect to county water. On June 15,2015,a pre-application conference was held with Epic Missions on future phases of construction and connection to county water. At the pre-application conference,staff confirmed the substance of previous discussions with Epic Missions, namely that its site was located too far away from the Urban Service Area boundary and main water distribution lines to qualify for connection under the comprehensive plan's water connection policy, and that further development of the site would need to occur with on-site facilities per previously approved plans(see Attachment 3). At its August 18, 2015 meeting, the Board directed staff to explore two options, either of which if pursued would provide Epic Missions the opportunity to connect to County water. One option is to expand the Urban Service Area(move the USA boundary)to include or touch the Epic Missions site.Another option is to amend the water connection policy itself to,provide an exception that would allow Epic Missions and similar facilities to connect. Pursuing either option would require a comprehensive plan amendment. The next amendment application window is the month of October. Consequently, if at its October 13, 2015 meeting the Board directs staff to initiate a comprehensive plan amendment, staff will place that amendment in the October application cycle. Comprehensive plan amendments take approximately 9 months to process. 1 MAAGENDA\Current Year\2015\10-13-15 Consideration of Comp Plan Water Connection Policy and USA Boundary Location West of 58th Av and South of Main Relief Canal.docx 207 The Board is now to consider whether or not to direct staff to initiate a comprehensive plan amendment to expand the Urban Service Area (move the USA boundary) to include the Epic Missions site or add an exception to the existing comprehensive plan water connection policy. i DESCRIPTION & CONDITIONS j i • Purpose of the Urban Service Area & Connection Policies Since 1990, Indian River County has had a designated Urban Service Area(USA). Located almost entirely east of interstate 95,the USA is that portion of the county where urban services and facilities are provided. As such,the USA is that part of the county which can accommodate higher intensity development. While the principal purpose of the Urban Service Area is to establish where urban facilities such as water and sewer lines are constructed and where urban services are provided, the USA also serves as an urban growth boundary. In that capacity,the USA serves as the area in which urban development is encouraged,and outside of which urban development is prohibited. In its present position,the Urban Service Area boundary provides a clear delineation between urban and rural areas. Since the uses allowed outside the USA are limited to extremely low density residential uses or clustered development,as well as agricultural and natural uses,the USA serves to maintain the rural character of the land outside the urban service area. For that reason,the USA provides an important function in directing urban and rural development to appropriate locations. i An important aspect of the county's comprehensive plan and Future Land Use Map is to direct residential, commercial, and industrial growth to property inside the Urban Service Area. In so doing, the plan ensures that infrastructure investments are made in an efficient and cost effective manner, while urban development occurs in a generally compact pattern. In the Future Land Use Element of the comprehensive plan, there are several Urban Service Area policies. Those policies primarily focus on services provided within the Urban Service Area,densities allowed within and outside the Urban Service Area, and uses allowed inside and outside the Urban Service Area. Those policies also address Urban Service Area expansion. As to the restriction of public facilities outside of the Urban Service Area,that issue is addressed in both the Potable Water Sub-Element and the Sanitary Sewer Sub-Element of the comprehensive plan. Through Policy 5.7 of the Potable Water Sub-Element and Policy 5.8 of the Sanitary Sewer Sub-Element,the comprehensive plan essentially limits the provision of centralized water and sewer service to areas within the Urban Service Area. Although those policies limit water and sewer service to areas within the USA,each of the policies has a list of exceptions to the overall rule of prohibiting water and sewer outside of the USA. Exceptions to the prohibition of providing water and sewer service outside the USA are limited. Those exceptions include an allowance for uses, such as agricultural businesses and agricultural industries, which typically and appropriately locate in rural areas. Exceptions also apply to certain types of uses, such as clustered developments and also to TND (traditional neighborhood design) projects which are allowed to straddle the USA boundary. Both of these types of development are encouraged by the county. There are exceptions for properties with a high risk of private well contamination and properties that are contiguous to (touching)the USA boundary. Finally,there is an exception for properties that lie within 500 feet of amain water distribution line that is part of a looped system. That exception was adopted by the Board on December 3, 2013 (see Attachment 4). 2 M•WGENDA\Current Year\2015\10-13-15 Consideration of Comp Plan Water Connection Policy and USA Boundary Location West of 58th Av and South of Main Relief Canal.docx 208 i ANALYSIS • Expanding the Urban Service Area Expanding the Urban Service Area (USA) includes changing the future land use designation of the new "urban"area from agricultural to either residential or commercial/industrial. Thus,expanding the USA either increases residential density and the supply of residential land or it increases the supply of commercial/industrial land. Future Land Use Policy 2.4 contains the county's principal criteria for determining whether or not to expand the USA. That policy reads as follows: Policy 2.4: The county may expand the urban service area if the expansion is warranted based on the need to accommodate additional projected population. Any expansion area shall be based on that area's environmental suitability for urbanization,existing and future land uses,and the availability of services and facilities. Based on that policy, expansions of the USA may be approved if adequate services are available, if the expansion increases the supply of residential land and is needed to accommodate projected population growth (applies to residential increases only),and if the expanded area would be compatible or suitable with respect to adjacent existing and future land uses. Since establishing the USA boundaries in 1990,the Board has rarely expanded those boundaries. When the USA was established in the 1990 comprehensive plan,that plan contained a policy that required the county,by 1993,to perform an analysis of USA boundaries that serve as major roadways and are corridors for main utility lines [old land use policy 1.37]. Such boundaries included 580,Avenue south of the Main Relief Canal, 161' Street west of 5811 Avenue, and 82nd Avenue south of 161' Street. Old policy 1.37 was intended to allow expansion of the USA to both sides of such roads if the county determined that more efficient use of the main utility lines sufficiently justified USA expansion. In 1991, the 40 acre Feldman property, located on the west side of 58th Avenue south of 41' Street, was included in the USA and re-designated R(Residential up to 1 unit/acre). That change was justified by the utility line efficiency rationale of old policy 1.37 and a finding that the change was compatible with surrounding properties. The Feldman property remains undeveloped to this day. In 1993,the county complied with old policy 1.37 by analyzing and considering an amendment to expand the USA, including expanding one quarter mile on the "far"side of 581i Avenue (west side), 161' Street(south side),and 82nd Avenue(east side). At public hearings before the PZC(Planning&Zoning Commission)and the BCC,and a public discussion"workshop"before the Board,numerous property owners in the potentially affected areas provided input and generally opposed expanding the USA and associated increases in residential density. Ultimately,the Board voted to deny transmittal of an amendment for expanding the USA,and later deleted old policy 1.37 in its entirety. In addition,the Board decided not to allow connection of properties one quarter mile from the USA boundary so as not to provide a basis for ultimately expanding the USA to those limits in the future. In 2000,the Board considered a request to expand the USA to include the 30 acre Clontz property located on the west side of 581i Avenue immediately south of the Main Relief Canal. The Board eventually included the Clontz property in the USA with an allowance to develop the property at up to 3 units/acre under a PD. That property has since been developed as Segovia Lakes PD. However,the completed subdivision has been vacant for several years, with no houses or vertical construction. 3 M•\AGENDA\Current Year\2015\10-13-15 Consideration of Comp Plan Water Connection Policy and USA Boundary Location West of 58th Av and South of Main Relief Canal.docx 209 i The few other USA expansions have involved commercial/industrial (C/1) property for industrial park development,consistent with economic development comprehensive plan policies. Those expansions included properties located west of I-95 along the north side of SR 60(Lambeth,Corrigan). One of those properties has been developed with the CVS Distribution Center and infrastructure for the Indian River Industrial Park. • Connection Policy Although the county has rarely expanded the USA, the Board has adopted specific policy allowances for certain categories of properties located outside of the USA,allowing such properties to connect to county water and/or sewer service. Specific connection exceptions, found in Potable Water Sub-Element Policy 5.7 and Sanitary Sewer Sub-Element Policy 5.8 include properties that are: 1. Contiguous to the USA boundary, or 2. Located within 500 feet of a main distribution line that is part of a looped system, or 3. Characterized by an unacceptably high risk of private well contamination, or 4. Developed for one of the following special uses or development types: a. Agricultural PDs with clustered residential development b. Conservation-based PDs with clustered residential development c. Traditional Neighborhood Design developments, including mixed use areas within those developments d. Public facilities such as public schools adjacent to the USA boundary e. Agricultural businesses and industries Generally,these exceptions have not increased residential density outside the Urban Service Area. In addition, it is important to recognize that the allowance to connect does not obligate the county to provide the connection. Consequently,the county has required qualifying development that May connect to cover all costs of connection and connect only if service capacity was available and the system was configured.properly to accommodate the connection. • Utility System Impacts Since the county adopted its Urban Service Area in 1990, the USA has been the basis for-utility system expansion. Essentially,the USA established the area where water and sewer service would be provided and the area where it would be prohibited. By so doing, the Urban Service Area has provided the basis for effective utility system planning and capital improvements programming. Because of the Urban Service Area, the county's utilities system has grown in an efficient and effective manner. That has involved providing water and sewer service in the higher density urban areas,and limiting utility service outside the USA. By so doing,the utility system has avoided some of the problems that occur when water system expansion extends into rural areas. Generally,higher costs result when water systems are designed to provide adequate fire flow in areas without the residential density or non-residential demand to utilize the capacity in the transmission mains and other system components necessary to maintain fire flow. In low density/low demand areas, lower velocities flow through mains designed for optimum fire flow, resulting in more detention time for the water and a deterioration of chlorine residue. The result is poor water quality. To address that problem, the utility department has to flush such lines on a regular basis, resulting in a loss of saleable potable water and higher operation and maintenance costs. Flushing is not an issue for main water lines that are part of a"looped" system;consequently,the December 2013 change to the water connection policy was done in a manner that did not create a flushing maintenance liability for the county or its rate payers. 4 M•\AGENDA\Current Year\2015\10-13-15 Consideration of Comp Plan Water Connection Policy and USA Boundary Location West of 58th Av and South of Main Relief Canal.docx 210 .I The Epic Missions facility is located over one quarter mile from the USA boundary and the closest main water line(581'Avenue). To serve that facility with potable water and adequate fire flow, an 8"water line would need to be extended along 121 Street a distance exceeding 1,300 feet, at a cost of f$60/lineal foot (approximately$80,000)according to Utility Services. For purposes of this discussion,staff assumes that such a line would need to be.maintained by the county,since a one quarter mile private line extension would raise its own set of problems. The 1,300+foot line extension would result in a dead end line serving a low demand, rural area of the county. Therefore,such an extension would result in an inefficient system configuration that would require maintenance flushing and the associated waste of saleable potable water. Inefficient configurations are costly to operate, maintain, and depreciate/replace. ALTERNATIVES The Board directed staff to explore two alternatives. Those alternatives are discussed below. 1. Expand the Urban Service Area to include or touch the Epic Missions site. Expanding the Urban Service Area to touch or include the Epic Missions site would allow for the site to connect to water and/or sewer service under the existing connection policies. Such an expansion, however would be problematic, for reasons provided below. In a recent vacant land analysis exercise,staff determined that vacant land within the existing Urban Service Area is sufficient to accommodate 30—40 years of residential growth,with significantly more population growth accommodated on vacant land in Sebastian and especially Fellsmere.Therefore,at this time, there is no general county-wide need to create additional residential land via an Urban Service Area expansion. More specifically,projecting the USA boundary over one quarter mile into the rural area west of 581i Avenue along 121' Street and re-designating affected sites for future residential use could increase density in a fashion not appropriate with respect to adjacent rural properties. Concerning expansion for non-residential use,the Epic Missions site and adjacent sites are not appropriately located for a Commercial/Industrial node. Thus, expansion of the USA for a C/I designation of the subject site and adjacent sites is not appropriate. Therefore, in staff's opinion,the Urban Service Area should not be expanded and projected to include or touch the Epic Missions site. 2. Change the water connection policy to add another exception, allowing the Epic Missions site and similar sites to connect. As discussed earlier, the existing connection policy exceptions have sound rationale: connect uses (agricultural industries and businesses) that serve the agricultural area located outside the USA; connect uses that cluster in a preferred development form (PDs and TNDs); connect sites close to already existing main lines that are part of a looped system. In the case of Epic Missions and similar places of assembly uses (e.g. retreats, churches), there is no compelling need to encourage and intensify such uses located"deep"(over one quarter mile)into a rural area. Such uses may continue with on-site facilities. Allowing facilities over one quarter mile away from the USA boundary to connect with a public line extension will result in long, dead end line extensions. Such extensions will create an inefficient system configuration in a low demand area resulting in higher costs for operating, maintaining, and depreciating/replacing that part of the system. Also, the resulting dead end line configuration will have water quality issues that will require special maintenance flushing and associated waste of saleable potable water. Therefore, in staff's opinion, a change to the water connection policy is not justified. 5 M:\AGENDA\Current Year\2015\10-13-15 Consideration of Comp Plan Water Connection Policy and USA Boundary Location West of 58th Av and South of Main Relief Canal.docx 211' ,I Adding an exception for an institutional/place of assembly use category would allow Epic Missions to connect to County water. Although such connection might be beneficial to the individual user, negative impacts to the utility system could occur,as described above. Another potential negative of adding such an exception would be the intensification and encouragement of place of assembly uses deep into low density, rural areas. That land use situation could result in incompatibilities. i Based on the land use suitability issues and utility system concerns described above, staff believes that the Urban Service Area boundary in the subject area should remain unchanged and the existing water connection policy should remain unchanged. RECOMMENDATION Staff recommends that the Board of County Commissioners vote to not initiate an expansion of the Urban Service Area in the subject area or initiate an amendment to the water connection policy. ATTACHMENTS 1. Minutes from August 18, 2015 BCC 2. Location Map j 3. Excerpts from Pre-application Conference Comments for Epic Missions 4. Minutes from December 3, 2013 BCC(last water policy change) 5. Water Policy 5.7 and Sewer Policy 5.8 I Indian River APPROVED AGENDA ITEM: Co, Approved Date Admin. FOR: October 13, 2015 Legal Budget Fj BY. Dept. ►' /�f Dept. Risk Mgr. 6 M:\AGENDA\Current Year\2015\10-13-15 Consideration of Comp Plan Water Connection Policy and USA Boundary Location West of 58th Av and South of Main Relief Canal.docx 212 ,y i -- --------------------------------- ---------------- ---------------------------------------------------------- Commissioner Flescher, the Board unanimously scheduled a Closed Attorney-Client Session to occur at 10:30 a.m. on September 15, 2015. 14. COMMISSIONERS MATTERS A. Commissioner Wesley S. Davis, Chairman 1. Emergency Item: Christian Outreach International, Inc.'s Add Request for Inclusion in the Urban Service Area Chairman Davis described the request of Christian Outreach International for access to the water and sewer utility services available in the Urban Service Area (USA). , He noted that the entity is only 700 feet away from the USA boundary. ON MOTION by Commissioner Flescher, SECONDED by Chairman Davis, by a 4-1 vote (Vice Chairman Solari opposed), the Board directed staff to return to the Board with options on the possibility of Christian Outreach International, Inc. connecting to water and sewer utility services. B. Commissioner Bob Solari,Vice Chairman 2:03 1. Sunset of Enterprise Zone p.m. (memorandum dated July 31, 2015) 590 -------------------------------------------------------------------------------- ------------------------- Vice Chairman Solari reported that the State Enterpri one Program will expire on December 31,2015. ON MOTION by Vice Chairman Solari ECONDED by Commissioner Flescher, the Board una ' ously: (1) directed the County Attorney to tie up any I se ends and prepare for the December 31, 2015 sunsettin f the State Enterprise Zone Program; and (2) directed taff to provide notice to the businesses that are curr I,y receiving State Enterprise Zone benefits. Discussion sued, with input from Helene Caseltine, Economi Development Director, Indian River County Cha er of Commerce, with regards to providing special i ntives for those businesses located within the geographical area of the Enterprise Zone. Commissioner O'Bryan announced that the Treasure Coast Regional Planning Council (TCRPC) is seeking a County representative to sit on its Brownfields Selection Committee. 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L P b. i INDIAN RIVER COUNTY COMMUNITY DEVELOPMENT DEPARTMENT "< 180127th Street, Vero Beach FL 32960 # * 772-226-1237/772-978-1806 fax �Lpg�pA www.ircgov.com June 25,2015 TODD HOWDER MBV ENGINEERING, INC 1835 20TH ST VERO BEACH, FL 32960 RE: Project Name: EPIC MISSIONS Project Number: 2000020146 Application Description: EXPANSION: 16,000 SQ FT MULTIPURPOSE BLDG/3,200 SQ FT RECREATION BLDG, 4 COTTAGES,AND A 2,800 SF PARSONAGE, NEW DRIVE AISLES W/PARKING AND EXTEND WATER& SEWER MAINS TO SITE Application Number: 74803 Tax ID#: 33-39-08-00001-0100-00001.0 Site address/Location: 6025 12TH ST VERO BEACH FL 32966 Dear Mr. Howder: Please find the following staff comments from the recently held formal pre-application conference on the above referenced proposal: L NNING: CURRENT DEVELOPMENTd that connection to County water or sewer is not allowed based on the site being located f the urban service area (USA) and not meeting the connection criteria listed in ensive Plan Potable Water Sub-Element Policy 5.7. 2. Provide a comparison to lb a of the previously approved square footages/number of beds versus the proposed plan. 3. Be advised if the proposed plan increases the project intensity by 10% or 10,000 sq. ft. of new gross floor area (whichever is less) over the previous approval, then a new special exception approval is , required. Please provide calculations with the formal submittal. 4. Be advised the proposed project is subject to the specific land use criteria outlined in Section 1 971.40(11). Please include the specific land use criteria(listed below) on the site plan, together with a response to how each criterion will be satisfied on the site plan. a. The site shall be located on a minimum of twenty-nine(29) acres of property. b.No building, camping or recreation facility or area shall be located closer than forty (40)feet of any property line, or closer than seventy-five (75) feet to any property with a residential land use designation, whichever distance is greater. The referenced seventy-five-foot setback may be reduced to thirty-five(35)feet if a Type B buffer with a six-foot opaque feature is provided. Attachment 3 215 53. The posted speed limit of abutting roadways shall be depicted on the site plan. [914.14(12)(h)] 54. The location and specifications of an entrance gate, if proposed shall be denoted on the plans. See Indian River County Land Development Regulations 952.12(10) for Gated Entrances requirements. 55. At intersections, walls, fences, plants, or sight obstructions of any kind over 18"in height are prohibited within the sight distance triangle as required by FDOT Index 546, 2014 Edition. [913.09(9)(B)] See the following link: http://www.dot.state.fl.us/rddesign/rd/RTDS/04/546.pdf 56. General notes shall be denoted on the plan stating the following: All parking spaces with exception of the handicapped parking spaces shall be striped in white, retro- reflective traffic paint and be in accordance with the Florida Department of Transportation (FDOT) Standard Specifications for Road& Bridge Construction, 2010, Section 710. All handicapped parking spaces shall be properly signed and striped in accordance with the FDOT Standard Index 17346, 2015 Edition. See http://www.dot.state.fl.us/rddesign/DS/15/IDx/17346.pdf, sheet 12 of 14. All compact spaces shall be marked "Compact" on the stall or tire stop. 57. Denote a handicapped parking space detail on the plans, per FDOT Standard Index 17346, 2015 Edition. http://www.dot.state.fl.us/rddesign/rd/rtds/I0/2015Standards.shtm 58. Denote a typical 30" STOP sign on the plans. 59. All solid, non-breakaway objects (gate posts/columns, bollards, street light poles, etc.) alongside interior streets and driving aisles, shall be located outside the clear zone. For streets and driving aisles with a design speed of 25 mph or less, the minimum clear zone is 2.5 feet from the face of the curb (type "D" or "F" ), or 6 feet from the edge of the travel lane. This applies to public and private property. 60. Since the development is within 8 miles of SR60 (1-95 to 66Av), that development's traffic study must indicate the number of trips on SR60, between I-95 and 66Av. The SR60 Interest Share Special Fee applies to all developments within 8 miles of SR60.The SR60 Interest Share Fee is $4,054.00 per pm, peak hour,project trip assigned to SR60 between 66th Avenue and 82nd Avenue. (EV2) -DEPT OF HEALTH PLANIPLAT REVIEW If public water and sewer is not available to this property, the following comments will apply: 61. Each building will require an onsite sewage disposal system. 62. Each system must be located minimally 75 feet from any surface water body, wet ditch, or wet retention area. 63.Estimated wastewater flows for the recreational building and the multipurpose building must be provided from the engineer. Attachment 3 216 I ) I I 64. Grease interceptors will be required for any common food service area whether the site is on sewer or onsite sewage disposal. 65. If connected to public sewer, all existing buildings must also be connected. At that time, abandonment permits from the Department of Health will be required. 66. If more than 25 people will occupy the site more than 60 days per year the water system will be permitted by the Department of Environmental Protection. 67. The water system will be permitted by the Department of Health if it serves less than 25 people. 68. The reviewing agent for the sewage disposals stems is Lori Hoffm • for th Y am, a water system is Reid Hawkins. For discussion regarding the Environmental Health comments herein,please contJat 794-7440. (UTI)- CO UTILITIMPLAMPLAT WATER& SEWER 69. The proposed project lies outside of the Urban Service Area. County Water and Sew available per the current IRC Comprehensive Plan policies. 70. Contact Jesse Roland at 772-226-1636 with any questions regarding these comments. (FIRE)-Fl[RESION-l6 VELOPMENT REVIEW 71. Turning radius shall be 35 ft. inside and 55 ft. outside utilizing full pavement width. IRCO 952(5)(b) Cul-de-sac width is required to be a minimum of 112 ft. in diameter and a pavement diameter including mountable curb of no less than 100 ft. IRCO 913.09(3) (d) (2) I 72. An approved turnaround for fire apparatus shall be provided where an access road is a dead end and is in excess of 150 ft. in length. IRCO 952.17(4) 73. Fire hydrants shall be installed within 500 ft. of the most remote portion of any new buildings, measured along the fire truck access route to the most remote building perimeter. IRCO 914.14(14)(b) Show existing hydrant location on plans. 74. The fire inspector for this project is Lt. Peggy Parmenter 772-226-1969. Written acknowledgement of the formal pre-application conference and any opinions set forth by staff shall not be construed as approval of the project by the county commission or any county division or as a waiver of any of the requirements of the LDRs. These comments shall only be considered an expression of each division's concerns with the general design concepts set forth in the preliminary sketches of the proposed development. If questions arise or additional information is needed, please do not hesitate to contact this office at (772)226-1239. Attachment 3 217 I two (2) years from March 13, 2014 to March 13, 2016, as recommended in the memorandum of November 25, 2013. CERTIFICATE.ON FILE IN THE OFFICE OF THE CLERK TOT BOARD 9. CONSTITUTIONAL OFFICERS AND G RNMENTAL AGENCIES 1 9.A. CAROLE JEAN JORDAN INDIRIVER TAX COLLECTOR—PRESENTATION i OF CONSTITUTIONAL OF CER REPORT I � I i Indian River County Tax ]lector Carole Jean Jordan recapped the past few years, f I ' announcing that even thou gl sere has been an increase of transactions, with no increase in the budget, her office man to decrease their total budget, and therefore presented the Board with I ! a check in the am t of 52,688,892.27. i I e Chairman called for a break-at 10:13 a.M., and reconvened the meeting at 10:25 Ij a.n , ivith all meniberspresent. I 10. PUBLIC ITEMS 10.A. PUBLICHEARINGS 10.A.I. COUNTY INITIATED REQUEST TO AMEND TILE TEXT OF THE POTABLE. WATER AND SANITARYSEIVER SUB-ELEMENTS OF THE COUNTY'S � I COMPREHENSIVE PLAN (LEGISLATIVE) I PROOF OF PUBLICATION OF ADVERTISEMENT FOR HEARING IS ON FILE IN THE OFFICE OF THE CLERK TO THE BOARD Planning Director Stan Boling explained the purpose of amending the text of the Potable Water and Sanitary Sewer Sub-elements of the Comprehensive Plan (Policy 5.7 of the Potable BX -I 4 4 PG 646 December 3, 2013 11 Attachment 4 2>8 I Water Sub-element and Policy 5.8 of the Sanitary Sewer Sub-element). The modifications would allow properties that lie outside the Urban Service Area to connect to centralized water and sewer main lines under certain conditions, which would increase the number of properties within 500 feet of a main line of a"looped"system to connect to water or sewer(along 66`h Avenue where a main water line is being installed between 8`h and 12`h Streets). He recommended the Board approve the proposed text amendment and corresponding Ordinance. Discussion ensued relative to the proposed policy criteria for connecting to water or sewer,options, fairness, a_ nd costs-of the property owner. The Chairman opened the Public Hearing. i Bob Johnson, Coral Wind Subdivision, sought and received further information regarding whether this would cause urban sprawl, and if the extension of the fire hydrant would be included. i i Bob Grice, applauded the Board for quickly moving this item forward. i There being no other speakers, the Chairman closed the Public Hearing. 1 MOTION was made by Commissioner Solari, SECONDED by Vice Chairman Davis, to approve staff's recommendation. Chairman O'Bryan said he would support the motion, but his caveat was to ensure that I the 500-foot distance was set upon operating criteria, and that extending beyond that point would have a negative impact on the integrity of the water system. This generated further discussion on the existing main lines that serve the overall utility system. i DLI M 144 PG 647 December 3, 2013 12 Attachment 4 2149 The Chairman CALLED THE QUESTION and the Motion carried unanimously. The Board adopted Ordinance 2013-020, amending the text of Policy 5.7 of the Potable Water Sub-element and Policy 5.8 of the Sanitary Sewer Sub-element of the County's Comprehensive Plan; and providing codification, ' severability, and effective date. I IO.B. PUBLICDISCUSSIONITEMS 10.B.I. RE UEST TO SPEAK FROM IMPACT FEE CONSULTANTS REGANG COUNTY CHARGES FOR ALTERNATIVE METHOD CALCULATI AND IMPACT FEES I i Charlie Wilson, Impact Fee Consultants, used a PowerPoint p sentation to report the I results of a recent independent study on Impact Fees, and stress at inaccurate estimates of population and costs result in inflated fee assessments and hi spending that needs to be adjusted. He said the study suggests that the County m not be able to continue to charge Impact Fees in certain areas; and elaborated on wh a Board should consider a workshop to discuss pending policy issues, and to authoriz change in the alternative method fee schedule. i NO BOARD ACTIO SQUIRED OR TAKEN 10.C. PUBLIC TICS ITEMS MCI. NO CE OF SCHEDULED PUBLIC HEARINGS FOR DECEMBER IO 2013: i 10.CI.AlCoNsiDF.RATioivOFAm.EivDmENT TO LAND DEVELOPMENT i REGULATIONS(LDRS)SECTION 915.20(8) ToALLOrYDRIVE-THROUGH AND DRIVE-UP FACILITIES INMIXED USE PDS(PLANNED DEVELOPMENTS). APPLICANT: ATTORNF.YBRUCEBARKETT (LEGISLATIVE) : . BK 144 PG 648 December 3, 2013 13 Attachment 4 2110 Comprehensive Plan Potable Water Sub Element • Level Two - whether the project increases efficiency of use of existing fac' ties, prevents or reduces future improvement costs,provides service to develo d areas lacking full service or promotes in-fill development. • Level Three - whether the project represents a logical extension facilities and services within a designated service area �I POLICY 5.3: In order to guarantee provision of more than the um level of service,the county shall take the following steps: • begin planning and preliminary design for expansi when a plant's Average Daily Demand is projected to equal or exceed its capa ' within 5 years; • prepare plans,and specifications for expansi when a plant's Average Daily Demand is projected to equal or exceed its capac' within 4 years; • submit a complete construction p t application to the Florida Department of Environmental Protection for a ansion when a plant's Average Daily Demand-is projected to equal or exceed ' capacity within 3 years;and • submit an application fo operation permit for the expanded facility to DEP when a plant's Average Dai Demand is projected to equal or exceed its capacity within 6 j months. POLICY 5.4: The c ty potable water system shall continue to operate.as an enterprise system which.is fi cially self-supporting. i POLICY 5.5• The county shall fund potable water capital improvements and expansions through u r fees, impact fees,developer's agreements, assessments and other appropriate I fees an ding mechanisms. � t P ICY 5.6: The county shall pursue state and federal sources of funding available for the provement and expansion of utility services. POLICY 5.7.)Consistent with the policies of the Future Land Use Element of this plan, centralized water service shall be limited to the-following areas: • Areas within the Urban Service Area; • Areas where the county has legal commitments to provide facilities and services as of Community Development Department Indian River County 46 Attachment 5 221 Comprehensive Plan Potable Water Sub Element the date of adoption of this plan; ° Areas outside of the Urban Service Area where at least a portion of the site is contiguous to an Urban Service Area boundary as depicted on the Official Future Land Use Map or located no more than 500 feet from an existing centralized potable water main distribution line that is part ofa looped system.These areas are subject to the following provisions: O The maximum density of such land shall be as shown on the Official Future Land Use Map,and the provision of centralized potable water service shall not be justification for an increase in maximum density;and O Any and all costs associated with connecting a property to the potable water system,including costs associated with survey,design,permitting,construction, restoration, inspections, and certifications, shall be borne by the owner of the property. Development projects located outside of the Urban Service Area that meetthe criteria of the policies of the Future Land Use Element for: O clustering of residential development within agricultural areas; O clustering of residential development within privately owned upland conservation areas; O clustering development within mixed use districts; or O traditional neighborhood design communities. O public facilities such as public schools. O agricultural businesses and industries(including biofuel plants) Areas where, consistent with Potable Water Sub-Element Policy 2.4, the risk of private well contamination is determined to be unacceptably high. i OBJECTIVE 6 Privately Owned Public Water Plants Through the time horizon of the plan,there shall be no instances of Privately O u lic Water Plant failures or breakdowns. POLICY 6.1: The county shall limit the u rivately Owned Public Water Plants to areas that meet the following criteria hung connection to the county potable water system: ° De ment served by existing Privately Owned Public Water Plants may continue Community Development Department Indian River County 47 Attachment 5 222 Comprehensive Plan Sanitary Sewer Sub-Element POLICY 5.8: Consistent with the policies of the Future Land Use Element of this plan, rovision-of centralized sanitary tary sewer service shall be limited to the following areas: o Areas within the Urban Service Area; I • i Areas where the county has legal commitments to provide facilities and services as of the date of adoption of this plan; o Areas outside of the Urban Service Area where at least a portion of the site is � contiguous to an Urban Service Area boundary as depicted on the Official Future Land Use Map or located no more than 500 feet from an existing sanitary sewer line that is part of the county sanitary sewer system. These areas are subject to the following provisions: i o The maximum density of-such land shall be as shown on the Future Land Use Map, and the provision of centralized sanitary sewer service shall not be justification for an increase in maximum density; and o Any and all costs associated with connecting a property to the sanitary sewer system, including costs associated with survey, design, permitting, construction, pumps and lift stations, restoration, inspections, and certification, shall be borne by the owner of the property. i o Development projects located outside of the Urban Service Area that meet the criteria of the policies of the Future Land Use Element for: o clustering of residential development within agricultural; o clustering of residential development within privately owned upland conservation areas; o clustered development within mixed use districts; o traditional neighborhood design communities; o public facilities such as public schools; and o agricultural businesses and industries (including biofuel facilities) o Areas where, consistent with Sanitary Sewer Sub-Element Policy 2.4, the lack of centralized sanitary sewer service is determined to be a public health threat. e . Community Development Department Indian River County 41 Attachment 5 223 i a.A . i. Consideration ofOptions Change Water Connection Policy or Expand Urban Service Area Board of County Commissioners October 13, 2015 • In August BCC considered issue of connecting Epic Missions retreat facility to County water for drinking and fire protection • Directed staff to explore options —Change water connection policy —Expand Urban Service Area (USA) • USA and connection policies linked ' 10/l5/3OlS 4A A ` Alt Legend Pe Urban Service Area Land Use purposes —Direct development, manage compatibility —Direct infrastructure that supports development —Protect agriculture and very low density rural areas ]' | ! ^ ` � 10/15/2015 Urban Service Area (continued) • Utility planning and services purposes —Defines geographical service area —Identifies potential service demand (quantity, location and extent) —Allows for efficient system configuration (build, operate, maintain/replace) Historical Context I • 1990: Urban Service Area established with policy to I evaluate expansion along utility corridors • 1993: Expansion along corridors considered and rejected • 1990 — present: Few expansions; approved certain connection exceptions • Connection exceptions: Contiguous or Preferred Clustering orAg-related Business/Industry; 500' of Main Loop Line a33 A-3 1O/l5/2O15 hig 44 � Mi Ar Aft w*VIM 051 k--h PI w ggg USA expansion: Projection alongl2thStreet problematic Water connection change: — No compelling reason to incentivize place of assembly uses "deep" into rural areas — Results in inefficient system configuration: significant lines in low density/low demand areas (consider costs for operation, maintenance, and replacement) — Water quality concerns with low use, dead end lines | ` 10/15/2015 Staff Recommendation That the Board of County Commissioners vote to not initiate USA expansion or water connection policy change. Department Matters INDIAN RIVER COUNTY _ INTER-OFFICE MEMORANDUM a OFFICE OF MANAGEMENT AND BUDGET .i TO: Members of the Board of County Commissioners DATE: October 7, 2015 SUBJECT: Golf Cart Interfund Lo ly Payoff FROM: Jason E. Brown Director, Management Bud t Background On October 19, 2010, the Board of County Commissioners authorized the purchase of 155 new golf carts for a total net purchase price of$333,050. The Board also authorized an interfund loan from the General Fund for this purchase over a six-year period at an interest rate of 3.0%. This financing option provided a savings to the golf course compared to financing proposed by Yamaha (4.792%), while at the same time providing a higher interest rate than what the General Fund was earning on other investments at the time (<1.0%). Staff recommended a six-year financing period based upon three factors; 1.) the prior fleet of golf carts was maintained for a six-year period, 2.) at the time of purchase, the County was still in the depths of the "Great Recession", and 3.) the golf course was working towards paying off a longstanding interfund loan due to ongoing cash flow challenges. The current fleet of golf carts is now approximately five years old, and the golf course has begun to experience a relatively high level of maintenance issues. Therefore, Sandridge staff has requested to begin the process to replace the carts prior to completion of the six-year period, which would occur November 1, 2016. If the procurement process starts now, replacement carts could potentially be obtained for the peak season in the current fiscal year. If we do not move forward at this time, Sandridge staff has concerns about maintenance issues with the carts during the season. Prior to acquiring a new fleet of carts, staff recommends repayment of the remaining principal balance on the interfund loan. As of November 1, 2015, the remaining balance would be $59,747.70. It should be mentioned that a similar arrangement may be utilized to finance the new fleet of golf carts. Staff will make a final recommendation on financing once proposals for new carts and financing alternatives are received. While the golf course has performed well over recent years, interfund borrowing has been needed for larger cash outlays (e.g. golf carts, Dunes Course irrigation system replacement). Although there were insufficient funds to pay the golf cart loan off last year, staff anticipates that cash flow for the current fiscal year will improve significantly (assuming similar revenue levels). This is due to the fact that fiscal year 2015/16 is the last year remaining on the interfund loan that was used to pay off the Series 2003 Revenue Refunding Bonds. Due to the original structure of 224 I Board of County Commissioners October 7, 2015 Page 2 of 2 this financing, the total debt service for this year ($389,500), is significantly lower than last year ($624,500). Total debt-service should drop substantially in fiscal year 2016/17 due to the payoff of this interf ind loan. Staff anticipates that this should provide more flexibility for funding ongoing financial needs (e.g. Lakes Course irrigation system replacement, golf cart payments, renewal & replacement), as well as a potential rate reduction. Staff Recommendation Staff recommends approval to repay the remaining principal balance outstanding on November 1, 2015 ($59,747.70) on the interfund loan from the General Fund for golf carts. Staff also recommends that the Board authorize moving forward with the procurement process for replacing the existing golf cart fleet. Attachments Agenda Cover Memo—Golf Cart Financing Options (BCC meeting October 19, 20 10) Golf Cart Interfund Loan Amortization Schedule APPROVED AGENDA ITEM: BY: d Out , Indian River County ved Date Jose . Baird Administrator County Administrator Legal �0 FOR: October 13, 2015 Budget l0 7 Department Risk Management 225 I 1 Consent Agenda Indian River County Inter-Office Memorandum Office of Management and Budget TO: Members of the Board of County Commissioners DATE: October 6, 2010 SUBJECT: Golf Cart Financing Opt' n FROM: Jason E. Brown Director, Management& B dget Background On September 21, 2010, the Board of Commissioners approved the bid award to Yamaha for the purchase of 154 golf carts. The motion authorized the purchase, however recommended that seventeen (17) carts be held back for sale at auction. Staff has negotiated an agreement with Yamaha regarding the trade in of the golf carts. This agreement will allow the County to hold back some of the 154 carts initially. Yamaha will assist the County*in selling the remaining units at a similar price to the current trade-in amount within a 90 day period. These units can then be offered at the next County auction with a reserve. If the reserve is not met on some or all of the units, then they may be held back by the County and returned to Yamaha for sale (estimated at $1,500 less shipping costs of about $200 each). At this time, staff is recommending that the County trade in 144 golf carts up front and take ten (10) units to auction in order to test the water for this method. This will help ensure that we don't "flood the market" with units and depress the price received. Staff will contact non-profit agencies that have expressed interest in securing carts in the past to make them aware of the auction opportunity. Holding back 10 units results in a final net purchase price of $333,050. The new amount is $15;000 higher than the original recommendation of $318,050 due to a reduced credit for the trade-in ($1,500 per unit X 10 units = $15,000). When the golf carts are auctioned, the revenue will be returned to the golf course, thus reducing the net price by the auction proceeds. Board action on September 21, 2010 also directed staff to bring back financing terms at a later date, as included in the staff recommendation. Historically, the golf course has purchased the golf carts through a forty-eight (48) month, government lease purchase program with a $1.00 buyout at the end of the lease and kept the golf carts for an additional two years. Yamaha has presented a similar lease with a 48 month term at an interest rete of 4.792%. This would result in a monthly payment of$7,262.62. Staff now proposes to purchase the golf carts from Yamaha, and fund the purchase through an interfund loan from the General Fund. This loan would carry an interest rate of 3.0% for a period of six (6) years, during which the golf course would make monthly principal and interest payments to repay the General Fund. The monthly payment would be $5,060.25, or $2,202.37 less than the 48-month lease from Yamaha. For an apples to apples comparison, the 3.0% interest rate would mean a savings of $222.80 per month, or $10,694.40 over the 48-month lease proposed by Yamaha. 23 226 it Board of Commissioners Page 2 of 2 October 6, 2010 Table 1 — Net Purchase Price Calculation Total Purchase Price (154 Carts $3,575 each) $550,550 Trade-in Value (144 Carts & Range Cart @ $1,500 each) ($217,500) Net Purchase Price (to Yamaha) $333,050 Auction Proceeds/Trade-in (min. estimate) ($13,000) Final Net Acquisition Cost $320,050 Please find attached the spreadsheet showing the scheduled payments for an interfund loan from the General Fund to the golf course for the purchase of the golf carts. It shows the effects of the General Fund loaning the money to the golf course for purchase of the carts at an interest rate of 3.0%. This is less than the interest rate proposed by Yamaha (4.792%). However, it is a higher interest rate than we ate getting on-our current investments in Treasuries and Federal Agency bonds. An interfund loan from the General Fund to the golf course also gives the county the flexibility to spread the loan out over six years rather than four years. This loan does not result'-in a subsidy from the General Fund to the golf course. In fact, this arrangement benefits both funds. The financial independence of the golf course is maintained, while the General Fund receives a higher interest rate on the investment of surplus cash. Staff Recommendation Staff recommends that the Board of Commissioners authorize the purchase of 154 golf carts and one (1) range cart from-Yamaha for a total net purchase price of $333,050 representing a purchase;price of$550,550 less trade-in value of$217,500 for 144 golf carts and one (1) range cart. Staff further recommends the Board authorize the Chairman to execute the attached purchase agreement. Staff also recommends that the County hold back ten (10) units for sale at County auction with a reserve approximately equal to the net trade-in value for these units per agreement with Yamaha. Staff also recommends financing the purchase through an interfund loan from the General Fund at an annual interest rate of 3.0% for a period of six (6) years with regular principal and interest payments due monthly. Attachments FOR: October 19, 2010 1. Golf Cart Purchase Agreement between Yamaha and Indian River County 2. Golf Cart Interfund Loan Amortization Indian River County Approved Date Schedule— 144 Carts 6-year period Administrator 7Q �y yo 3. Golf Cart Interfund Loan Amortization Schedule— 154 Carts 4-year period County Attorney 10-(Z-(a 4. Yamaha Proposed 48-month Lease Budget �� Payment Schedule lb ! APPROVED AGENDA ITEM: Department Risk Management BY: JosepA A. Baird County Administrator 24 27 Golf Cart Interfund Loan Trade In 144 Golf Carts to Yamaha (keep 10 carts)-6-Year Loan Amount Financed: $333,050.00 Interest Rate: 300% Term(months): 72 Monthly Payment: $5,060.25 Monthly Diff.from Yamaha: $2,202.37 Payment Due Principal Payment Date Principal Interest Total Payment Outstanding $333,050.00 1 12/1/2010 $4,227.63 $832.63 $5,060.25 $328,822.37 2 1/1/2011 $4,238.20 $822.06 $5,060.25 $324,584.17 3 2/1/2011 $4,248.79 $811.46 $5,060.25 $320,335.38 4 3/1/2011 $4,259.42 $800.84 $5,060.25 $316,075.96 5 4/1/2011 $4,270.06 $790.19 $5,060.25 $311,805.90 6 5/1/2011 $4,280.74 $779.51 $5,060.25 $307,525.16 7 6/1/2011 $4,291.44 $768.81 $5,060.25 $303,233.72 8 7/1/2011 $4,302.17 $758.08 $5,060.25 $298,931.55 9 8/1/2011 $4,312.92 $747.33 $5,060.25 $294,618.63 10 9/1/2011 $4,323.71 $736.55 $5,060.25 $290,294.92 11 10/1/2011 $4,334.52 $725.74 $5,060.25 $285,960.40 12 11/1/2011 $4,345.35 $714.90 $5,060.25 $281,615.05 13 12/1/2011 $4,356.22 $704.04 $5,060.25 $277,258.83 14 1/1/2012 $4,367.11 $693.15 $5,060.25 $272,891.73 ,15 2/1/2012 $4,378.02 $682.23 $5,060.25 $268,513.70 16 3/1/2012 $4,388.97 $671.28 $5,060.25 $264,124.73 17 4/1/2012 $4,399.94 $660.31 $5,060.25 $259,724.79 18 5/1/2012 $4,410.94 $649.31 $5,060.25 $255,313.85 19 6/1/2012 $4,421.97 $638.28 $5,060.25 $250,891.88 20 7/1/2012 $4,433.02 $627.23 $5,060.25 $246,458.86 21 8/1/2012 $4,444.11 $616.15 $5,060.25 $242,014.75 22 9/1/2012 $4,455.22 $605.04 $5,060.25 $237,559.53 23 10/1/2012 $4,466.35 $593.90 $5,060.25 $233,093.18 24 11/1/2012 $4,477.52 $582.73 $5,060.25 $228,615.66 25 12/1/2012 $4,488.71 $571.54 $5,060.25 $224,126.94 26 1/1/2013 $4,499.94 $560.32 $5,060.25 $219,627.01 27 2/1/2013 $4,511.19 $549.07 $5,060.25 $215,115.82 28 3/1/2013 $4,522.46 $537.79 $5,060.25 $210,593.36 29 4/1/2013 $4,533.77 $526.48 $5,060.25 $206,059.59 30 5/1/2013 $4,545.10 $515.15 $5,060.25 $201,514.48 31 6/1/2013 $4,556.47 $503.79 $5,060.25 $196,958.01 32 7/1/2013 $4,567.86 $492.40 $5,060.25 $192,390.16 33 8/1/2013 $4,579.28 $480.98 $5,060.25 $187,81088 34 9/1/2013 $4,590.73 $469.53 $5,060.25 $183,220.15 35 10/1/2013 $4,602.2Q $458.05 $5,060.25 $178,617.95 36 11/1/2013 $4,613.71 $446.54 $5,060.25 $174,004.24 F:\Budget\Jason\GOLF\GolfCartlnterfund Loan AmortizationxlsxUlraft 10/6/2010 /A22g i�aJ ; Golf Cart Interfund Loan Trade In 144 Golf Carts to Yamaha (keep 10 carts)-6-Year Loan Amount Financed: $333,050.00 Interest Rate: 3.00% Term (months): 72 Monthly Payment: $5,060.25 Monthly Diff.from Yamaha: $2,202.37 Payment Due Principal Payment Date Principal Interest Total Payment Outstanding 37 12/1/2013 $4,625.24 $435.01 $5,060.25 $169,379.00 38 1/1/2014 $4,636.81 $423.45 $5,060.25 $164,742.19 39 2/1/2014 $4,648.40 $411.86 $5,060.25 $160,093.79 40 3/1/2014 $4,660.02 $400.23 $5,060.25 $155,433.77 41 4/1/2014 $4,671.67 $388.58 $5,060.25 $150,762.10 42 5/1/2014 $4,683.35 $376.91 $5,060.25 $146,078.75 43 6/1/2014 $4,695.06 $365.20- $5,060.25 $141,383.70 44 7/1/2014 $4,706.79 $353.46 $5,060.25 $136,676.90 45 8/1/2014 $4,718.56 $341.69 $5,060.25 $131,958.34 46 9/1/2014 $4,730.36 $329.90 $5,060.25 $127,227.98 47 10/1/2014 $4,742.18 $318.07 $5,060.25 $122,485.80 48 11/1/2014 $4,754.04 $306.21 $5,060.25 $117,731.76 49 12/1/2014 $4,765.92 $294.33 $5,060.25 $112,965.84 50 1/1/2015 $4,777.84 $282.41 $5,060.25 $108,188.00 51 2/1/2015 $4,789.78 $270.47 $5,060.25 $103,398.21 52 3/1/2015 $4,801.76 $258.50 $5,060.25 $98,596.45 53 4/1/2015 $4,813.76 $246.49 $5,060.25 $93,782.69 54 5/1/2015 $4,825.80 $234.46 $5,060.25 $88,956.89 55 6/1/2015 $4,837.86 $222.39 $5,060.25 $84,119.03 56 7/1/2015 $4,84996 $210.30 $5,060.25 $79,269.08 57 8/1/2015 $4,862.08 $198.17 $5,060.25 $74,407.00 58 9/1/2015 $4,874.24 $186.02 $5,060.25 $69,532.76 59 10/1/2015 $4,886.42 $173.83 $5,060.25 $64,646.34 60 11/1/2015 $4,898.64 $161.62 $5,060.25 $59,747.70 61 12/1/2015 $4,910.88 $149.37 $5,060.25 $54,836.82 62 1/1/2016 $4,923.16 $137.09 $5,060.25 $49,913.65 63 2/1/2016 $4,935.47 $124.78 $5,060.25 $44,978.18 64 3/1/2016 $4,947.81 $112.45 $5,060.25 $40,030.38 65 4/1/2016 $4,960.18 $100.08 $5,060.25 $35,070.20 66 5/1/2016 $4,972.58 $87.68 $5,060.25 $30,097.62 67 6/1/2016 $4,985.01 $75.24 $5,060.25 $25,112.61 68 7/1/2016 $4,997.47 $62.78 $5,060.25 $20,115.14 69 8/1/2016 $5,009.97 $50.29 $5,060.25 $15,105.17 70 9/1/2016 $5,022.49 $37.76 $5,060.25 $10,082.68 71 10/1/2016 $5,035.05 $25.21 $5,060.25 $5,047.63 72 11/1/2016 $5,047.63 $12.62 $5,060.25 ($0.00) ! FABudget\Jason\GOLF\Goff Cart Interfund loan Amortization.xlsx Draf t 10/6/2010 30229 i INDIAN RIVER COUNTY �vER c PUBLIC WORKS DEPARTMENT STORMWATER DIVISION 4~ 180127" STREET � K VERO BEACH, FLORIDA 32960 Phone: (772) 226-1562 ORW'� D ' partmental Matters: Public Works, TO: Joseph A. Baird, County Administrator THROUGH: Christopher R. Mora, P.E., Public Works Director C � FROM: W. Keith McCully, P.E., Stormwater Engineer SUBJECT: UPDATE ON ORCA KILROY UNITS DATE: October 2, 2015 BACKGROUND On December 18, 2012, Indian River County entered into a Purchase Order agreement for a canal monitoring project with Ocean Research & Conservation Association (ORCA), wherein ORCA agreed to provide to the County, site specific data on nitrite/nitrate nitrogen, velocity, flow depth, flow direction, water temperature, turbidity, and wave conditions from Indian River Farms Water Control District's North, South, and Main Relief Canals for a three-year period. ORCA was to use three Kilroy monitoring systems (the "Kilroys") to obtain this data - one Kilroy system installed by ORCA in each Relief Canal. In return, the County agreed to pay and did pay ORCA $73,050 for the total cost of the project for Year 11, and agreed to pay $18,000 per year for all three monitoring systems for Years 2 and 3. ORCA was to provide the County with the first twelve months of data on or before June 1, 2014. Although the County has extended the deadline several times, ORCA has been unable to deliver the data. The most recent schedule set by the County required ORCA to install monitoring units in each Relief Canal and to show that all three units were functioning properly as demonstrated Paid to ORCA in September 2013 F•\Public WorksWeithM\Stormwater Projects\ORCA Kilroy Units\Agenda Items\Agenda-KILROY Update-9-1-2015.doc 230 i f Page 2 Update on ORCA KILROY Units BCC Meeting -October 13, 2015 October 2, 2015 by accurate, consistent, and quality data, on or before January 9, 2015.2 This deadline was also not met. The Kilroy units could not provide reliable or accurate data from any of the Relief Canals for any of the parameters that required measuring per the Purchase Order. In 2014, ORCA finally abandoned the concept of using the Kilroy units and eventually replaced the Kilroy in the North Relief Canal with a different type of monitoring system. Other than receiving some data from this single unit from December 9, 2014 through February 26, 2015, the County has not received any data from ORCA's new North Relief Canal monitoring device. (Much of the data received is suspect due to calibration issues.) The County has received no data relative to the Main and South Relief Canals. The data set provided for the North Relief Canal is so small it is impossible for staff to compare it to County data to develop a feel for its accuracy and reliability. Additionally, the only data the County received from the new monitoring system was nitrite/nitrate nitrogen measurements. No contractually required information on velocity, flow depth, flow direction, water temperature, and turbidity has been provided. (Wave height as required by the agreement is irrelevant in the canal system.) Staff has received no monitoring data of any kind from ORCA since February 26, 2015. ORCA has not yet responded to staffs North Relief Canal data requests made on May 13, 2015 and May 18, 2015. RECENT REQUEST BY ORCA FOR FUNDING INCREASE In March, 2015, County Attorney Dylan Reingold was instructed by the Board of County Commissioners to draft a contract with ORCA that would incorporate new monitoring equipment to replace the failed Kilroy units and extend the project timeline. In response, ORCA submitted a revised Scope of Services that includes additional costs for Years 2 and 3 of the study period. (See Attachment A.) The current proposal requests $53,359.21 for Year 2 and $53,359.21 for Year 3. These costs include monthly maintenance by ORCA and the cost of reagents required by the new monitoring equipment. As discussed, the original proposal approved by the Board of County Commissioners included a payment of $73,050 for year one and $18,000 for Year 2 and $18,000 for Year 3. The County paid the $73,050 for year one, which included the equipment and one year of monitoring. The original agreement required the County to provide weekly maintenance of the three Kilroy units for Years 2 and 3. The new proposal states that ORCA will provide monthly maintenance. The new proposal is $70,718.42 greater than the originally approved proposal. The new proposal does not include measurement of velocity, flow depth, flow direction, water temperature, turbidity, and wave conditions that were included in the originally approved proposal. 2 July 14,2014 letter from IRC Public Works Director Chris Mora, P.E.to Warren Falls, Managing Director, ORCA. 231 Page 3 ' Update on ORCA KILROY Units BCC Meeting — October 13, 2015 October 2, 2015 NITROGEN IN THE RELIEF CANAL SYSTEM AND THE ORCA DATA In the near future, Florida Department of Environmental Protection (FDEP).is expected to allocate to Indian River County and other municipalities in the County, total maximum daily loads (TMDLs) for total nitrogen and total phosphorus. Regarding total nitrogen, it is the sum of Total Kjeldahl Nitrogen (TKN) and nitrate+nitrite nitrogen (NOx-N). TKN is the sum of organically bound nitrogen (such as amino acids or complex organic molecules containing nitrogen) and ammonia nitrogen. i.e. TKN = total organic nitrogen + ammonia nitrogen. Ammonia and NOx-N are considered the forms available for direct biological uptake (i.e. plants can easily use them), while organic nitrogen must be acted upon by enzymes or certain environmental factors that strip amine groups from the organic complex, before it becomes biologically available. Quite often, this organic nitrogen can be quite recalcitrant, and is highly resistant to enzymatic hydrolysis. This recalcitrant organic nitrogen is often referenced as refractory dissolved organic nitrogen or RDON. The ORCA unit measures only nitrite/nitrate (NO,) nitrogen, which is only part of the dissolved nitrogen component in the canal system that is readily available for uptake by plants, the other component as discussed above, being ammonia nitrogen. Stormwater Division staff has recently begun measuring NOx, ammonia nitrogen, TKN, and total nitrogen in the Lateral D Canal, which eventually flows into the Main Relief Canal. The contributing watershed to the Lateral D Canal is approximately 9,000 acres. Staff has observed that average ammonia nitrogen concentration in the Lateral D Canal water is about 1.35 times greater than the NOx nitrogen3. If the water in the Lateral D Canal is similar to the water in the three Relief Canals, then the ORCA system is missing most of the nitrogen in the canal water that contributes to the growth of plants such as algae (i.e. ammonia nitrogen). Further, since the ORCA readings do not provide TKN analysis, the ORCA data cannot be used to estimate the total nitrogen entering the Lagoon.4 STAFF'S RESPONSE TO ORCA'S FUNDING INCREASE REQUEST ORCA has not yet fulfilled its promise to provide the Year 1 deliverables (twelve consecutive months of accurate measurements) under the original agreement, for which the County paid $73,050 in September 2013. Additionally, it does not seem that the data that would be provided by the new ORCA units will benefit the County in its compliance efforts with TMDL allocations. Additionally, the proposed contract offers less data than the original: flow velocity, flow depth, flow direction, water temperature, 3 Based on water quality analysis from June 10,2015 through August 19,2015. 'Stormwater Division staff have been monitoring NOx,TKN,total nitrogen,and total phosphorus in the three Relief Canals on a weekly basis since May 22,2014. Ortho-phosphorus,organic and polyphosphate phosphorus, and total phosphorus are also measured in the Lateral D Canal. 3 232 I i Page 4 Update on ORCA KILROY Units BCC Meeting —October 13, 2015 October 2, 2015 and turbidity measurements are not included. Therefore, staff does not support a new contract at this time. ANALYSIS Alternative No. 1 — Reject the proposed ORCA contract. Alternative No. 2 —Accept the proposed ORCA contract. FUNDING If Alternative No. 1 is approved as recommended, there will be no additional funding associated with this agenda item. If Alternative No. 2 is approved and the ORCA contract is accepted, then funding will require a budget amendment from Transportation Fund/Reserve for Contingency to Transportation Fund/Stormwater/Other Contractual Services —Acct# 11128138-033490 RECOMMENDATION Staff recommends the Board of County Commissioners: 1. Approve Alternative No. 1 - Reject the proposed ORCA contract. ATTACHMENTS 1. Proposed ORCA contract (one copy) APPROVED AGENDA ITEM Indian River County Approved Date FOR: October 13, 2015 )0 �)IS Administrator BY: Budget 101 7 Legal 10 Public Works i 0 Stormwater Engineering A 233 ATTACHMENT A OCEAN RESEARCH 8 CONSERVATION ASSOCIATION. INC July 6, 2015 Mr. Dylan Reingold Indian River County County Attorney RE: Scope of services for Kilroy Monitoring of Nitrogen in Indian River Farms Water Control District Canals Project Description ORCA will install 3 NuLab nitrate/nitrite monitoring stations with Kilroy communications at the North, Main and South relief canals operated by the Indian River Farms Water Control District,that discharge into the Indian River Lagoon. Maintenance Monthly maintenance of the 3 systems will be provided by ORCA and include the cost of the reagents required for the NuLab nutrient monitoring system. Repairs to damaged equipment from ORCA and from other manufacturers will be billed for shipping and materials and repair rates as set by the manufacturer of the sensor. Cost of Services COST FOR YEAR 2 Cost to continue the project for year 2 will be $4,446.60 per month($53,359.21 per year). This will include all labor, maintenance,and reagent cost for all 3 systems and also comparative lab samples tested monthly by PACE labs. COST FOR YEAR 3 Cost to continue the project for year 3 will be $4,446.60 per month ($53,359.21 per year). This will include all labor, maintenance,and reagent cost for all 3 systems and also comparative lab samples tested monthly by PACE labs. Duerr Laboratory for Marine Conservation• 1420 Seaway Drive,2nd Floor•Fort Pierce,FL 34949•phone 772-467-1600•fax 772-467-1602 234 www.teamorca.org i 13M County Attorney's Matters- B C.C. 10.13.15 V Office of INDIAN RIVER COUNTY ATTORNEY Dylan Reingold,County Attorney William K.DeBraal,Deputy County Attorney Kate Pingolt Cotner,Assistant County Attorney MEMORANDUM TO: Board of County Commissioners FROM: Dylan Reingold, County Attorney DATE: October 6, 2015 SUBJECT: Sunset of Enterprise Zone BACKGROUND Per Section 290.016, Florida Statutes, the Florida Enterprise Zone Act is set to be repealed on December 31, 2015. On August 18, 2015, the Indian River County Board of County Commissioners (the "Board") tasked the County Attorney's Office to research how to prepare for the expiration of the program. The first issue to address is the Indian River County Enterprise Development Agency which was established in Section 103.09, Indian River County Code of Ordinances. I would recommend that the Board authorize the County Attorney to proceed with an ordinance that incorporates a sunset clause into section 103.09, Indian River County Code of Ordinances, so that there is no confusion as to the existence of the Indian River County Enterprise Zone Development Agency. In such ordinance, the County Attorney would include references to any additional resolutions that have been adopted by the Board concerning the Indian River County Enterprise Zone Development Agency. Additionally, the County Attorney recommends that the ordinance include the elimination of the reference to the Enterprise Zone in Section 207.02 (Definitions) of the Indian River County Code of Ordinances. APPROVED FOR OCTOBER 13, 2015 B.C.C. MEETING—ATTORNEY'S MATTERS Indian River Co. Approved Date Admin. Co.Atty. Budget 6 Det. u 7 / OUNTYATTORNEY Risk Mgr --- -- 235 1 1 Board of County Commissioners October 6, 2015 Page Two The County Attorney also recommends that the Board consider whether to direct the Community Development Department to analyze whether the local programs that provide special benefits for businesses that locate within the geographical area of the Enterprise Zone should be maintained. For instance, businesses located within the Enterprise Zone area are incorporated into the local jobs grant 1 program and the Economic Development Ad Valorem Tax Exemption. In addition, the Enterprise Zone is referenced in Chapter 1100 of the Indian River County Code of Ordinances, the comprehensive plan and the Gifford Neighborhood Plan. This issue has been raised in the past, see attached memorandum, dated December 31, 2012, from Alan Polackwich to the Board,regarding new incentives in the Enterprise Zone and the attached memorandum, dated January 28, 2013, from Jason Brown to the Board regarding the financial analysis of potential Enterprise Zone incentives. FUNDING The costs to advertise for the public hearing will be funded from the County Attorney's Office budget within the General Fund. The incentive programs within the Enterprise Zone are funded by various sources including General Fund reserves and Utilities Department. RECOMMENDATION The County Attorney recommends that the Board authorize the County Attorney to advertise for public hearing an ordinance sunsetting the Indian River County Enterprise Development Agency established per Section 103.09 and eliminating the Enterprise Zone from Section 207.02 of the Indian River County Code of Ordinances and to direct the Community Development Department to report back to the Board concerning the maintenance of incentive programs designed to provide benefits to businesses within what is the geographic area of the current Enterprise Zone. ATTACHMENTS Enterprise Zone Boundary Map Memorandum, dated December 31, 2012, from Alan Polackwich to the Board regarding new incentives in the Enterprise Zone Memorandum, dated January 28, 2013, from Jason Brown to the Board regarding the financial analysis of potential Enterprise Zone incentives. 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' 'k '} f,`!,k �,+`4,� !., tyt., '•,.« 3, f.•.�.�,; r,,c�•A w ..� ,sa tt,k' ^^ .,,�. t day 1v r '��' t t ••'t?''S�i.,. N+� 'tia:,s +J:rr,i .�(C w'u "~,^',tri dU��`�k�;.;'+'�'�}�S• tC a:A:ii-t P k 6.: �G,', :R! pp w `,�.`{•'i}` '� :itr 't i rr!�b� '±�fi'�.'9�a4.i �r:�' Q dY -,Ii,�F.i"'A+,i�..ryl Il J.gr t i Enterprise Zone �k,'.?1'rLS_.r ,�' ,,fr�., t'i,",'•Y+�•,wt..i{,t_ F:'!:•t°,-d.d _ . c�i�w:..��., >�,�,!�r^�t':r,f,r;'4t+,��t�,.$..W�,i:.�.�= ,.,.'.:.;�ah:.I"`+,�':r:C;.'';�t�{�.,,"r+..t`acti,!:„,s.iY a.'d:e�. :2''1,�.",r�.!. =�''JN•-'a'.•�•rA,,a-m�ar;Jj�..t.i•�'f.-4S; Parcels kAe.'pte',+�ti,1+':a{.:•�,H'�r.r:'k'','ss';7'�,,, cr,•"h•�''t'4>vumit''w„'t•�"••',$ly'Yr;Y,t,,,��a.�"k.tac'r ...k,.t i ��flt,.:'k,..3•t�'. M '1 Parcels abutting 2-lane street segments'are within Enterprise Zone as shown Source:.IRC Community Development Department June 3,2013 13A Attorney's Matters-B.C.C. L 8.13 Office of INDIAN RIVER COUNTY ATTORNEY Juan S. PoiacirwiC14 Sr.,County Attorney William K DeBraaL Deputy County Attorney Brooke W.Odom,Assistant County Attorney MEMORANDUM TO: Board Of County Commissioners FROM: Alan S. Polackwich, Sr., County Attom4A;Pe DATE: December 31, 2012 SUBJECT: Possible New Incentives in the Enterprise Zone BACKGROUND In 1982, the Florida Legislature enacted the Florida Enterprise Zone Act ("Act"). The purpose of the Act was to create incentives at the state level, and to encourage local governments to create incentives at the local level, for the purpose of inducing private investment in productive business enterprises located in severely distressed areas. In 2005, the County and the City of Vero Beach jointly established an Enterprise Zone consisting of the Vero Beach Airport, areas surrounding the airport, and areas' of Gifford located to the north of the air- port. Part of the Enterprise Zone is located within the unincorporated area of the County, and part is lo- cated within the municipal boundaries of the City. A diagram of the Enterprise Zone area is attached as Exhibit A. On September 4, 2012, the City of Vero Beach adopted Ordinance 2012-16 which created a 50% ex- emption from the 10% utility tax levied by the city on electricity charges, for a"qualifying business" lo- cated in the Enterprise Zone. A "qualifying business"was generally defined as one which first occupies a new facility to which electrical service had not previously been provided, or first occupies a renovated or rehabilitated facility to which electrical service had not been provided during the prior three billing cycles. The exemption applies only within the portion of the Enterprise Zone located with the City of Vero Beach. Indian River Co. I Approved Approved-- Date APPRO VED FOR JANUARY 8, 2013 Admin B.C C MEETING—ATTORNEY'S AM 7TERS Co.Atty. Budget Dept. C6 UNYY A YT F.A4,ftr.94LL4.�111-A&--pl-Z-I.-dWS 10638 Board of County Commissioners December 31, 2012 Page Two Prior to final adoption of Ordinance 2012-16 by the City Council, the Board of County Commissioners discussed possible new incentives which the County could adopt in the Enterprise Zone. One possible incentive mentioned was a waiver of some or all franchise fees charged by the County on utility services to businesses locating or expanding in the zone. At the conclusion of the discussion, the County Attor- ney was tasked with exploring all possible incentives, and bringing a "menu" of possible incentives to the Board for initial consideration—which is the purpose of this agenda item. The County Attorney's expectation is that the Board will consider the possible incentives discussed in this memo, and will identify those which the Board is willing to consider for adoption. At that point, County staff will fully analyze the identified incentives and, unless problems are discovered, will move forward with the final consideration and adoption process. DISCUSSION AND ANALYSIS. t The process of identifying possible new incentives for the Enterprise Zone begins with an understanding of the incentives which already exist. Existing incentives fall into several categories: (1) County creat- ed economic development incentives which generally apply throughout the entire unincorporated Coun- ty, including the Enterprise Zone, (2) State of Florida created incentives which are specific to Enterprise Zones,and (3) County created incentives which are specific to the Enterprise Zone. County created incentives which apply throughout the entire unincorporated County, including the En- terprise Zone, are summarized in the Economic Development Initiatives section and Policy 2.2 of the Economic Development Element of the County's 2030 Comprehensive Plan (collectively attached as Exhibit B),and include: • Qualified target industry tax refund program • Local jobs grant program • Impact fee financing program • Waiver of County utility deposits • Expedited permitting • Industrial revenue bonds • Ad valorem tax exemption approved by referendum in November 2010 • Assistance with federal or state grant applications • Special incentives granted by the BCC on a case by case basis (e.g., infrastructure im- provements, etc) • Training/Recruitment programs offered by Workforce Solutions f'ua+.ouemcta7xare CA�,Ifmroslburry�ar�./,�.,,.w zex 101239 Board of County Commissioners December 31, 2012 Page Three State of Florida created incentives specific to Enterprise Zones are set forth in FS 290.007 (attached as Exhibit C),and include: • Jobs credit • Property tax credit • Community contribution tax credit • Sales tax exemption for building materials used in property rehabilitation projects • Sales tax exemption for business equipment • Sales tax exemption for electrical energy • . Jobs credit against sales tax • Possible PSC 50% discount on tariffed rates for public utilities and telecommunications services And, existing County created incentives specific to the Enterprise Zone include: • 10%"bonus"under local jobs grant program • Reduced qualification criteria for the ad valorem tax exemption approved by referendum in November 2010 • Assistance with applications for state created incentives Against this background of existing incentives, the County Attorney researched Enterprise Zone incen- tives in other counties and municipalities, reviewed State of Florida reports summarizing local incentive activity throughout the state,and worked with the Planning Department and with Helene Caseltine of the Chamber of Commerce to develop a list of possible new County incentives for the Enterprise zone. The effort was influenced by the fact that Florida law grants broad authority to counties to create economic incentives generally (FS 125.045) and in Enterprise Zones (FS 290.0135) (copies of the statutes are at- tached as Exhibit D). Eight possible new incentives were identified, all of which would apply only,to new or expanding businesses. On November 8, 2012, the eight incentives were presented to the IRC Enterprise Zone Development Agency ("Agency") for comment. A copy of the draft minutes of the Agency meeting, which reflect Agency member comments on each proposed incentive, are attached as Exhibit E. The eight possible new incentives are: •1. Subsidize (in whole or in pard Comly Impact Fees. Under the current IRC Code, any business building new facilities, and some businesses expanding existing facilities, in the Enterprise Zone would be required to pay impact fees (note that corrections, public buildings and solid waste impact fees have been suspended countywide until March 31, 2014). Because of the "proportionate share"nature of im- pact fees,these fees cannot simply be waived; rather,non-payment of the fees by the new or expanding F.'UW-Q41do%rAWD A M CCWV-&Ak--%&"IPX-2-1—&—Id. 10�40 1 Board of County Commissioners December 31, 2012 Page Four business must be replaced with payment of the fees by the County from another source. The proposed new incentive would be for the County to pay some or all of the impact fees for new or expanding busi- nesses in the Enterprise Zone. Funding for this payment would likely come from general revenues, gas tax revenues (for transportation impact fees) or the one cent sales tax revenues. The consensus of the Agency was to not recommend approval of this proposed incentive. 2. Financing of Impact Fees on More Favorable Terms. As noted above, the County already has a financing program for impact fees. With respect to water/sewer impact fees, the term is generally five years, with a hardship exception to ten years, and the interest rate is 5.75%per annum. The County does not typically finance other types of impact fees, although this has been done on a case by case basis for certain large employers. The proposed new incentive would be to either increase the term or lower the interest rate, or both. The challenge would be to secure payment with a lien which would survive fore- closure of a pre-existing mortgage. The Agency did not appear to reach a consensus on a recommenda- tion for approval or non-approval of this proposed incentive. It should be noted that,unrelated to Coun- ty incentives, impact fees can typically be financed with the construction lender, as part of the overall construction cost of a project. 3. Waive or Subsidize m whole or in pWADevelopment Fees. Any business seeking to locate or expand in the Enterprise Zone will likely incur development fees (such as a site plan application fee which typically ranges from$1,000 to $1,400, and a concurrency application fee of$120) and a building permit fee ($4.15 per $1,000 of construction cost). The proposal is to waive development fees which would not require payment from another source because the planning department is funded through gen- eral revenues; and to subsidize the building_pennit fee which would require payment by the County from another source because the building department is organized as an enterprise fund, funded through collected fees. The consensus of the Agency was to recommend approval of this proposed incentive. 4. Subsidize in whole or in artWater and Sewer Connection Charges. Typical water and sewer connection charges are currently$155 (meter install fee of$130 and service fee of$25). The proposed incentive is for the County to pay these charges on behalf of the new or expanding business in the En- terprise Zone. Because the Utilities Department is also organized as an enterprise fund, payment by the County from another source would be required. The consensus of the Agency was to recommend ap- proval of this proposed incentive. 5. Infrastructure Improvement Program. Infrastructure improvements (roads, tum lanes, utility lines, etc) may be required for a business to locate or expand in the Enterprise Zone. While the County already has general authority to provide such improvements to encourage economic development throughout the unincorporated County (as noted above), a specific program outlining the circumstances under which the County will consider providing such improvements in the Enterprise Zone does not cur- rently exist. The proposed incentive is to create a specific program for the Enterprise Zone. The program 103141 Board of County Commissioners December 31, 2012 Page Five f would not mandate that the County provide such improvements, but would identify factors considered by the County to be important in making its decision—and.generally would spotlight the County's spe- cial desire to facilitate development in the Enterprise Zone. The consensus of the Agency was to rec- ommend approval of this proposed incentive. 6. Modify the Jobs Grant Program to Increase the Bonus for Jobs Created in the Enterprise Zone. As noted above, the County already has a Jobs Grant Program, and already grants a 10% "bonus" for jobs created in the Enterprise Zone. The proposed incentive is to increase the bonus to a higher figure, something between 20% and 50%. The consensus of the Agency was to recommend approval of this proposed incentive. 7. Waive or Subsidize the Local Business Tax Receipt for a Limited Period of Time. All business- es pay a local business tax (formerly occupational license tax) in the amount of$40 per year. The pro- posed incentive is to waive or subsidize the local business tax for new businesses in the Enterprise Zone for a limited period of time—perhaps three to five years. The consensus of the Agency was to recom- mend approval of this proposed incentive. 8. Waive(in whole or in Dart)the Franchise Fee or Fee-in-Lieu-of-Franchise Fee for a Limited Pe- riod of Time. Whether utilities are provided in the unincorporated portion of the Enterprise Zone by the County,the City of Vero Beach or Florida Power&Light,the County collects either a franchise fee or a fee-in-lieu-of-franchise-fee of 6%. The proposed incentive is to waive this fee, in whole or in part, for a limited period of time — again, perhaps three to five years. Because these fees are deposited into the general fund, the County would not be required to pay the funds from another source. Also, because franchise fees are excluded from the definition of"Net Revenues" in the County's outstanding bond documents, a waiver of the fees would not violate bond covenants. Implementation of this incentive would probably require amendment of the franchise agreements with the City of Vero Beach and Florida Power&Light. The consensus of the Agency was to recommend approval of this proposed incentive. After speaking with County administrative staff, there afe some concerns about (1) the financial cost of some of these incentives, and (2) the administrative burden in implementing some of these incentives. These concerns have not been fully vetted to date, on the notion that staff did not want to spend signifi- cant time analyzing incentives which the Board had not yet reviewed on a preliminary basis. Thus, as stated above, once the Board indicates which incentives it would like to pursue, staff will complete the analysis effort. Finally, it is obvious that some of the incentives involve small sums of money and, in the final decision of a new or expanding business, will carry little weight. However, after discussing the matter with He- lene Caseltine and the Agency, it was felt that the addition of even "small" incentives may be useful in the effort to promote the Enterprise Zone and develop interest among business owners who might not otherwise be familiar with the overall benefits available in these areas. ruw,�ruo�+covtnue ccu9ffm af—W.Wpi.z—r.,o.,.a—J* 10442 1 i Board of County Commissioners December 31, 2012 Page Six RECOMMENDATION. The County Attorney recommends that the Board consider each of the above possible incentives, decide which it would like to pursue, and instruct staff to fully analyze each selected incentive for future con. sideration and possible adoption. ATTACHMENTS. Exhibit A— Diagram of the Enterprise Zone Exhibit B— Economic Development Initiatives Section,and Policy 2.2 of the Economic Development Element of the IRC 2030 Comprehensive Plan Exhibit C— FS 290.007 (State Incentives Statute) Exhibit D— FS 124.045 and FS 290.0135 (Statutes Authorizing County Incentives) Exhibit E— Draft minutes of Enterprise Zone Development Agency Meeting, November 8,2012 ASP:LAC Attachments, as noted 105243 EXHrBlT A. Diagram of the Enterprise Zone 244 ...... ........... .................... .....53RDUST. (KPVGSBERF?YRD)::-..':... ... ... egend N...... _On .... .... . ................ 53RD ST ERRYM),....:: IRC Utility Service Area COVB Water Service ............ Area ..... ................. . ................ ... ........... ... . .... ............ ASTRICT NAME .................. ........... ............ .......... . . .............. .... ........ .. ..... ................. .......... ch City of Vero Bea —.E.Hom ST X" ............ ............. ....... . ........ jr .......................... ... ... ...... ........... ..................... C. ....... .......................... ...: . ... .......... ... ... . ..... > .......... ........ ........ .................................................... ................. -FOI RD) ....... X .......................... .:':45THST(NGIr ?Q .... ..... ......................... ..............:...... ....... ........ um" ................... .............................. ..................... ............................................................. ................. ........... . ....... ... ... ...... ....... . ......... .. :...........:.......:41ST G�FFOIW ROI,....i .............................. ..................... ::41ST ST.fS .......... 41 ST STICOUNTYR k ............... ............ . ............. ....................................... ..... ...................... ............... .... ..... ....... ...:37TH ST(BARBER A .......... ................ City of Vero'Beach RRILLS B6 ................26TH ST(WALKERAI%q BROG:•6D ST.................. ........... ...... 26TH$T PL ...... ..... (KJNGSB EXHIBIT B Economic-Development IneentivesSection, and Policy 2.2 of the Economic Deve'lopmetit Element oftheIRC .2030 Comprehensive Plan 246 CombriMbilve-han. Economic Development Element fkrkly'�horfie'j;depending upon size-, Impact fees.are wired for various commercial and depending Library, . - I o req... industrial-uses. Library,School,:and Paik.andkecreatibn impact fbe-s do not apply to nonresidential uses; Cuirently.,fi*e of the-county's eight impact fees are-suspended I nded to encourage construction-and economic devd1opm6nt. Water andsewer impact fees are established in a separate ordinance,. While water impact fees are 7 $1,300 for each equivalent residential unit sewer impact fees are $2,796 for each equivalent residential unit. Dep,69it§-are also based on equivalent residential units. Within the-City of Vero Beach,electric impact fees apply. For residential properties,electric impact fees are$550 per dwelling unit. For commerciaVindustrial propefties, electric impact fees start at $550 per unit and increase depending on the estimated electricity demand of the proposed land use. Separate from impact fees,-the County also has a prorated interest fee that is used to finance the widening,of a portion of State Road 60. The interest fee is being charged to all developments that impact SR 60 between 66th Avenue and 1-;95. Ecobbaik Development lnitiMives • TaIrgetludustflO 'CuddhtlY,. the: 13odrd, of Cdufity incentives'to target ;ih'4uWi6s*U-6nc6uta g-6 _ Aose,industries-to locate:tolndiiLnP�ivetCoun�y-or'to•ekpand'b*usine4ses already' ,bi-th e,---4�oiffi,ty.. "ne'Coufity?s:target-industries litt includes manufacturing and other basic inidustii6s..Generally,,the:tatgpt -stn:-' are businessesithat pay-- , - " or above the county's in u cs pay;�vages near .or targeting industries tfiapay higher than-'average,wa ges.the County'ihtends L - , county:wjrfiorove.t�hd:s dird of liv' ifig,Afid:dmpl6ymOAt bppo,ftnitia-ottidenUofthe M2006.there were 11,188joos-.Withiti'66County's W&to'ih-diistries.. Of those target industries, the fastest groWihg.are,serviceindusthiis..While service industries have been growing,only minimal 94ins'llave-been,made in basi6/66ntkiblitory.industries(incluities that bring money into the local economy-by selling their products outside -of the county) such as,Fabricated Metal Products MaT!ufacturipg,,Woo4ProductsMan,ufacturing,,Non-metallic,M'm'erilProduct.Manufactur;liig,and Plistic's and Rubber-,Pr6ducts'Mantifactutirig. Currently,the county offers financial incentives,to target industries as follows: • Qualified,Target Industry Tax Refund Program The Qualified Target Industry Tax Refund Program, administered.through Enterprise Florida, provides,ataxre fiihd of up"to$8,000 per new job if the business is located in the County's Enterprise Community Development Department Indian River County 26 247 Comorehensive Ptan Economic Devetopment,Element Zone.oc up3to $5 OOO pe 'new'.job ifvthe business'is located.within the County, bu`t; outside the --Enterprise Zone. To be eligible,the busin -m essust ereate,at least ten new.jobs in any of the state's target industries. L•orally,,the.-courity proVi'des''a.�2U%:match.of the}tota9 taxes refiinded. This • 1, ^. program is designed to create high 'value-added jobs. and encourage the growth of corporate Headquarters and other targeted high value industries, • Local'JObs Grant Program This program can-apply to a company that creates at least five jobs in the county's target industries. The amount ofthe grant is based on the number of jobs created and the average salary ofthose jobs. Each grant.application is reviewed by the Board of County Commissioners. The County provides $3,000-for each new position created that pays from 75%to 99.99%of the County's average annual wage; $5,000 for each new position created that pays from 100% to 149.99% of the County's average annual wage; and $7,000 for each new position created that pays 150% or more of the County's average annual wage. In addition; a.1'0% bonus is provided to businesses that locate within the City.of Vero BeachAndian.River County-Enterprise Zone. • Impad Fee.Fifidhc.iig_Program An impact fee financirig-prograin is another-incentive offered by Indian River County to encourage deyelopment:,I l is,program.allbws�finanei ik�of jic pact-fee_s:'for'biisifiesks listed on the county's target:industiies'list.. • ed—Coantiy'Utility`Deposits Another incentive offered by Indian.River'County relates;to--county_utility deposits. With this incentive; the�county,viiill""'guaianfee:courityutility;(coiuty watei arirUor sewei)'deposits:of up,to $TOUO;'for_businesses.rneeting;certain requiiemerits: Instead gf�tfie',business paying;the deposit amounts ups front;:the county,wilbpledge=funds;tliatican be dravvri upoii�if necessairy: - � • 'Spedal licentives.,Gr`aiited liy the,Boaid�Of County.Goinm►ssioners The Board of County Commissioners-has&Ailityto.giant special iriceiiti"ves on:a case by case basis;based on job creation,wage levels and increased property taxes.Incentives could include °ttie purchase or lease and;-infrastructure improvements,-paytrient or financing of county impact fees, or cash.incentives. In,addition to incentives .offered by the Board of County Commissioners, there are incentive programs offered by Workforce Solutions that can be accessed by employers relocating to the county or existing employers within the county that are expanding. Those incentive programs are as ,follows: Community Development Department Indian River County 27 248 CWnvrehensiveflan.. Eedilomic Development Element o• LocatTriffiffiWGiAnt AssistmC6 Workforce SOU-tions,wii-11-prpv'1dq',on-the-jbb tradning.lo-empl6yeft to offset the costs associated with new hikes. The.Grant,serves as.a.cost effective'wa f6r loc4dempl6yers to hire quality applicants by reimbursing tip to 50%of the,em'loyee's'salkry during their training.period. P o Employed Worker Training Grants Workforce Solutions will provide grants to reimburse employers for up to 50%of direct training costs to train-current employees in new skills that.may lead to greater productivity. The employer chooses the training that meets company needs. Grants may be accessed through Workforce Solutions. o Recruitment/Assessment Services At..'no cost, Workforce 8blutioris will assist,businesses in finding qualified candidates who are trained and equipped with the-right skills to,fill-their positions. Professional Recruiters efficient.ly•teeruit;..spreen.and refer only qualified applicants to open positions. `Enierpirise:Zone 1,4665-,Indian River County and ihe-Cify of Vero Beach jointly established in Enterprise Zone enpbiTipassihg,,properties"in and around.-the Q ity,of Vero Beach,Municipal Airport and pr6perties within::the bifford Comurfity(jqe-mao An -Zone-is an afei .desipatidn approved by the .state to. encourage new economic growdand investment tnt in distressed -areas. The state .tfi.;..jj"."br, idin-g""' iii&'ritifei.td-residents-ano.Dusinesses wit}iih tiitbrp__ -ri§.e 6'detj ■ Jab tak-Cred!V(Sales Twc hftd--Usd TWxt-redit-br,Corporate Ificbilie Tix Credit) Sales Tax Refund-.(Refiyn _0 of SalesT-fixPaid.6n Gertam-Busines&E q6ivment./Materials) Property T4X,..Credit.(ApplieA,i6-C6rp,omteIncbrheTai) ElectridAl Enef&SAles7ax Exemption.(Sales-Tax Exemption on-Elt�dtical Energy) ■ Community Contribution Tax Cr'ed'it(Florida Corporate Income Tax,Insurance Premium Tax.,or Sales Tax,RefUnd). Community Development Department Indian River County 28 249 Il♦ ®hIIlIIIr11II�I�Iiiti� `r.`;i I I L.i..� ,1�r:���f` \�POP; 410 �'.1 ,1� d �9,%LT ,•, MII �Il NEW IitlE MIRA _ ��111111 it 1 vl.-::� + , .,� , •1 � ;�+� ,i;� � �I��a,llll�; ►a'I' Ili i>!1 o�,lu�l,11 i'i®=a '''' � '� ',��+�ti��' � Set h'�hllw'� '!I . Iii.r Ri ip;i} 'era ,:;.�f♦,�.�■ ■�li�11111 n `�i '"IIiI��Ilii�Il� 1���' ,�''�' � �\� " t �� . l �`I��i.�llllll!illll��.._�Il : _ :'IIP��I�, ��,a��, � ,. ■ � ,, t � .� ,, Zj� t •1111• 1 t ,.. iy� �4 \ s � 'Ti�' � ' r �� � �iiI11i11iB d,'• •J.I �1� �Ittttttttt! ! ■ r � � a•�e. � t�,� Via. - .� ■..��:i�l�ll I ,tom U�t:��`�I�a �1:� ����;� ,.>: ,►'� d,�~�; � ■ no t�3'O,` S� u•�Ir � � 1,���� '� �L{,,'`s set'' � � � � ■. ��I It h �'rrr�ur + .���r�� 11�II`:�� <� � ! la t .��b . , �'s 1 � I• 0 CR r e�ti H ' (' tib ll�l�:'�I�IIII Ilil.::';�'�'. • It 1 ul:F t r l a @ r 11 4 Il�1,i{Illef��l �i "` �'�. 1 @:. t .[t p ,. u: �I,•a ..I-LL�Y f e • 11 0. 11 : • 1 • ' • • • • Compr.eheiisiyc•1'.l'an •Economic Develoameni Element 33,248.00 in.Business Equipment Safes Tax Refunds were requested for a total investment of $61.5i474.00 in Busines&Equipment. Reseafeb.Coast In4he late 1990's,a Memorandum of Uriderstanding(MOU)was signed by the primary economic development organizations in Martin, St. Lucie, 'Okeechobee and Indian River Counties to coordinate economic development efforts as a region(Okeechobee County has since reorganized its economic development efforts and opted out of the MOU). ThatMemorandum of Understanding set the foundation for Martin County,St. Lucie County,and Indian River County to form the"Florida Research Coast Economic Development Coalition" to better promote the economic development objectives of the three counties. Currently,the Business.Development Board of Martin County,the Indian River County Chamber of Commerce,the Economic Development Council of St. Lucie County and Workforce Solutions are sharing resources-to promote/advertise the three counties as a cohesive region.The research coast initiative is building upon recent efforts of all three,counties and Workforce Solutions to recruit companies'involved with the.Life Science Industries. In fact, several life science companies have already located to-St.LucieCounty. One of.those;life-science'companies is'Torrey:Pines institute for Molecular Studies; a California based biotech company: Recently,;Torrey.P.inesi moved.into:a 1.00;00.0-square foot.life'sciences research facility"ori'20,acres,oflai.5d!in'the'Town of,Tmdiiii n'in St.LucieCounty. �lvlore recently, Oregon He916'arid S6ie4ic6University'.s Vaccine and.Getie Therapy Institute(VGTI)moved into temporary facilities with_in the••TorreyP ries Institute for 1Vloleculai Studies,wliile VGTI is building. -its:facility Finally; the Matin Researdh_Center`is locating oii.a•22=acre site within.,the Town of Tradition. The.life,science eoinpanies'.locating to St..Lucie County were attracted.there,through a coordinated effort,on the part of the business community ilong.witti•state and Vocal'governments. For instance, Torrey-Pirie"s received a combined state and local incentive package of$88:5 million,plus 20 acres bf donated land from Tradition developer Core Communities: That financial package requires Torrey Pines:to provide 189 jobs within ten years.. This equates to•a direct financial incentive of $408,253.97•per job. Identification-of the County's Constraints and Potentials As with any area, Indian River County has economic development constraints and economic development potentials. Generally, a constraint is a defined characteristic of an area that in some way hinders economic development. Conversely, a potential is,a characteristic that supports or Community Development Department Indian River County 30 251 Compre6'ensrve Plan EconomicDevelopmentElement OBJECTIVE Growth, Between-2010 and'10.15,Ifidian River.County Will increase the number ofjobs in the county's new high-wage tatizef industrits-,by,.1,000. Policy.2.1:Tte County shall focusAsin ' WdustriaVbusindss/tdchn6logy/re� ch expansion efforts on ,attiacting-arid.6xpanding-clean, stnill-scale light manufacturing and assembly industries. Policy 21. The.courity shall encourage the expansion of existing industries and attraction of new industries that are within thetargtt industries list.(Policy 2•-5) by offering the following county adopted economic development incentives And'assistdnee: > Local Jobs GrAnt Program; > Traffic, Water-, and Sewer Impact Fee Financing; > Utility Deposit Waivers; > 9xpedited.permitting-,, > Maintenance 6f'sufficient infrastructure capacity(roads; water, sewer); > Provision of Industrial Revenue Bonds; > Provision-of job training through'Indian River.State College; > Provision of workforce M training- incentives from,the Workforce Development Board of the s Treasure Coast-(DBA WoMpfcclolutions)' ➢ Assittance with fd&M or ttate:grantapplications(such:asCommuruty.-Development Block. Grants);, >stftte,,Qii4lifida' 'Targ6tt-bdustry-TiLx.-Rtfiiiid'Prpgra.m;'pd > a' Cred X Refiinds,:anit T-_�_x' th6-','gnter T jis.Withifi p -Z- ode. Folicy;_2':3 Th' ec_ounty,Olinnin', dy—t"sio- Aditmkthe-hi ffiber6fiobt.ihittugei industrie s an-hually AM pioiide-a report to theED.C.- Tbe-r6pbrtshall nd 0P ,but,ft6tbe-linit6d tb,Ah6 total numbet of jobs-byRAItS Wgqindjstrftiagoiyj,ihdaverage w0gebyzAthNAICS,targefindus. y category,. the peitenf,afid,d effechange. om. e.lpri-br,ytAt.,f6-i�botli-thtiOW.j'obs-and'theiraverAge annual .wage&.. Ann'tW Oati shall 5pbv; ed for nuldPIt Y ftlicy 2.4. The.IndianliVerCounty Chamber of,Commerce-and other economic development grqups,designatotl by the.-B. 6W-of coimiy Commissioners shall provide assistance,as needed,,to -companies during the relocation process and Tepbrt'any actions taken to the Economic Development Council-at thdir regular meetings:gu Policy-23:The county,in coordination with the.lodian River County Chamber of Commerce,shall establish-a fist of target industries:and evaluate this list annually in order to reflect the current economic needs of the county as well as the actual marketing results. The following is the list of the .county'.s,target ifiduttry clusters: Community.D.eve4opmefit Department Indian River County 45 252 EXHIBIT C FS 290.007 (State Incentives Statute) 253 Statutes & Constitution :View Statutes Online Sunshine. Page I of I -7 SO-lect Year: 2012-i FG61 The.2012 Florida-Statutes Titte•XIX Chapter.290 View Entire ChaOter PUBLIC BUSINESS - UFkBAN REDEVELOPMENT 6 i2§0.,00 State ince aY6J1Ab1b1h Ontdto'Hte i6h6t.—The following incentives are provided by the.state to entourage the revitalization of enterprise zones: (1j The-.6Pterprise'.zp`ne jjobscredit provided in s. '220.181. 2) The enterprise zone property tax credit provided in s. 220.182. (3) 'The community contribution tax credits provided in &s. 212.08, 220.183, and 624.5105. (4) The sates tax-exemption for building materials used in the rehabilitation of real property in enterprise zones provided in s. 212,08(5)(8). (5) The sales tax exemption for'busihess equipment used in an enterprise zone provided in s. 212.08 (6) The sates taxcixe*mptl6n'for-6tec'tri.tal.energy used in an enterprise zone provided in s. 212.08 (15). M' psg,zpnejq�s,d((Fdit-agai The-:61hi�"'erpthe sales tax provided-in s. 212.06. (8). Notwithstandffig any tawto-the,c6htrary, tfie Putilie Service.t6rhmission may allow public _pigs'._9:�grant-d&scounts'-. f'o -pa 64A rse ces'-fib-'-sm—a- -eriterVns6.,i66ii-designated pursuant to s. 290;0065. Such Aist6unts'may b&grahted fof.a pehod:hot to,exceed'S-years. Forpurposet of this subsection-, the term ".pubtic Utitit",Y" hat the'same rbeaning-As in s. 366,02(.1)'and'theierib""tLilcicom�nunications company" y has-the same meaning as in-s; 364:02,(13). Hfitory.—s.•l-,.O�..02-110,,i.ss;.49, 57 ch. 84=356;.s.28,ch,.87,-6;s;71,,ch. 87.243;s. 79,ch.88-130;-ss.7,-ZO,6.91.262; ss..28.,.3.7,ch.94-136;S.0,,Ch..2.001-6,1;.t-23,.,ch-.-2001-',201; s.,23.,ch:20037'32;.-,s,..23,ch:2005-132;,s; 11,ch_2005-287;,S, 57kch..2011-36;,s_U,ch.2611;64. Note.—Mpeaied' b*31,-2 h .015 by s- 11,c 2005'287. Cbpyh'tht,'6-19§5-26i3;Th'iFlorida Legittature'.,iPn-*VacVStatement -! ContntQs 254 hap://www.-Ieg..state.fl.us/Sigt4tts/itidex.cfm?A,ppLmQde=Display.Statute&Searc-h—St-fing=.;. 1/2/2013 EXn-l.'BIT D FS. 124.045 and FS 290.0135 .(Shllutes Nuthorizifig County oI'ncentives) alh—ql I.'POIYFR,I IAI 255 . � 8tkutcS & Constitution NiewStaUutes Online Sunshine Page ] Vf2 | �� Select Year: �O13�� The,� . 2012 Flonda. 8tatutes Titie.,�j Chapter 125 View Entire COUNTY ORGANIZATION A ND INTERGOVERNMENTAL COUNTY Chapte RELATIONS GOVERNMENT 1,2, :O'' ' County 6umnbrni' ' -ib�n6fit0'vvifo.— (1) The'Leglistature finds and'declares that this state faces increasing competition from other states and other countries for the location and retention of private enterprises within its borders. Furthermb[e, theLegisieturefindsthatdhereisaneedtocnhunceandexpandeconomicactivityinthe counties oythis-state byattracting and.retaining manufacturing development, business enterprise manaQement,andotherncdMtiesconducivetoecbnomicpromdbon' inondertopruvideastronger, more balanced, and stable economy jnthe state; to enhance and preserve purchasing power and employment opportunities for the residents ofthis sta te; and toimprove�the welfare and competitive Oodtion ofth Th is in'ecessary and in the public interest to facilitate He 'e',ot6viti6ht of this .0nititUWAiOUb s��,..T chapter which confer.pow.ers and duties on.the, g&6rhing body of A county, including�Apy-poW�!rs:not speocifitailty prohibited by taw which tan be ,c filu (4)- A codiract between thie4overning body of atounty or otherentity engaged in economic development activities ion behalf of the coufit�and an et-onomic development agency must require the agency or ehii,ty receiving county-funds to sUbmit'a report to the governing body of the county detailing how-touhty funds,Were-spent and detailing the results of the economic development agency's orentity's effoitsohbehalfofthecounty. 8yJmnuary15, 2D11' ondannuai\ytheneaiter, thecountymust file copy of the r6pdft with the Office of Economic and Demographic Research and post a copy of the report onthe county's website. (S)(n) GyJanuary15, 3O11. andannuaiiythcrea0cer' eachcountyohatireportLUtheOfMceuf | Economic and Demographic Research the economic development incentives in excess of$25,000 given to ' anybusiness during the county's previous fiscal year. The Office of Economic and Demographic Research shall compile the information from the counties into a report and provide the report to the President of . 256 Statutes &Constitution :.View Statutes : Online Sunshine Page 2 of*2 I the Senate, the-Speaker of the'House of Representatives; and the Department of Economic Opportunity: Economic development incehtives-include: I. Direct:financial,irieenfives of monetary assistance provided to a business from the county or through-an orgariization.authorized'by,the,county. Such incentives;include; but are not limited to; .grants;.'loans,-equity;investments, loan-insurance and guarantees, and'training subsidies. 2, 'IndirecC,incentives•in the-form,of•grants'and loans provided to businesses and community organizations that proVidesupport to businesses or promote bus)ness:investment or development. 3. Fee.-' d.or tax-based incentivesjncluding, but not limited to, credits, refunds, exemptibris, and property taz-abatement or assessment reducfibns. A, .Below-market rate leases or deeds-for real property. (b) A county shall report its economic development incentives in the format specified by the Office of Economic and Demographic Research. (c)' 'The Office of Economic and Demographic Research shall compile the economic development incentives provided by each county in a manner that shows the total of each class of economic development incentives provided by each county and all counties. History.-s. 1,-ch. 95-309: H.C.R. 2741 (1995); s. 1, ch.2010.147;s. 19,ch. 2011.34; s. 51, ch. 2011.142. Copyright m 1995.2013 The Florida Legislature • Privacy Statement - Contact Us 257 'ttp:/%wwwaeg•atate.t7;us/Statutes/indez.cf'n1App_mode=Display_Statute&Search_Stri ng=... 1/2/20 13 Statutes.&Constitution :View Statutes : Online Sunshine Page I of I Select Year: 2012t 71 Go, The 2,012Florida Statutes 't AI thaOter-29,0 View Entire Chanter PUBLIC BUSINESS URBAN REDEVELOPMENT 1290:013-5: bbc6FgqYeMm. t qtcinances; encouragenenti-and'incentives; review for adverse 'Wfktt; certain-.changes p--r6hibited.— it,"is.,the'l- ikebt.6(thetegjslatUre that each-,ordih6nce adopted by a local gqvernrneht ,ossess'ling.an.ao'proved enterprise zone after January 1*, 1995, when-applic6bte, provide encouragements 6hdA.hcenHve;s to increase rehabilitation, renovation, restoration, improvement, or new construction of housing;g-, and,to increase the economic viability and profitability of business and commerce, located within enterprise Tones designated pursuant to s..2§0,,0065. '(b) Eachlocalg6vetriment possessing-an-approved enterprise zone may review its ordinances to determine.-W-hi fit may.havie a. negative-impact upqn1he.rehAbitltatibo, renovation, restoration,, 1TpT6V6nj6hi,-&new cionstrudion,of-,h6usingi o-rL!Odhrtheeconomic viability-and profitability of 7baihets<afi8xonjfner' 0065,.-and may .�e, lo4tatedwithih 6nt&bhsi�,!66e�s designated to s. 290. waive, amend;-m t e 0 ndp or6&rw'ise' .-rWqdif-:t6dh 6 y .6idihah68--'s as to minimize- the advefte impact: Such relief the UnitiM;StAtesa epar ment&"Ho6iihO'Ahd Man _.Developmen ' ' `Vioo fonLdda1;GoverWmen`t'ahd'Deye oprs ;co nceni ng,,zoning-and subdivision ordiraicet; 6je-ditedadniniAtivz' -And-proc_essing;prpce,d ur&sj,site-01,aping, sie> kY ekin'-g'i,'-.-s'id-e"w'a- -tk's-,;'an'd,"."w'aitk"w"ay-srtur'bs'-'gotteft--t rrnddi66Qe,syst ms sanitary.`ww,6rsAiet supply Ij ut.11 .(Z). Ni)thing'in this;sec-tion authorizes any local..governrbLint to waive, amend provide exceptions to, or otherwise.modify or alter any-ordihance- (a) Which js,,qxpressly required-to imlLi-ment or enfbrte*ahy statutory provision or the legislative p inten*t,thereof-; (b) Which it Oesigqed'to-pr6tect.persons,against dik.riminabon on the basis_ of race, color, national origin, religion, sex, age, handicapi or marital status; or (d) 'The waiver, am6fidhie6t, or modification of which'is likely-tolpresent'a significant risk to the public health, public safety, or the environment-of 06,ftate. The waiver, amendment, 6r,rn6difitation of any ordinance pursuant to this section shall be accomplished in a.ccordance with the provisiont of chapter 120. (4) The.provisions of this section shall not supersede any provision of chapter 163. History.—s.41,ch.91.A2;ss. 34, 37, ch.94-136;s. 11,ch.2005-287. Note.—Repeated December 31,2015, by s. 11, ch,2005-287. Copyright®1995.2013 The Florida Legislature - Privacy Statement - contact U ,http--//�www.leg-.state..fl-us/$tatutes/indmcfffiZAp258 p,_rnode=Disjj1Ay Statute&Search Strl;iig=... 1/2/2013 EXHIBIT E Draft Minutes of Enterprise Zone Development Agency Meeting, November 8,.2012 259 _ .I jjE-VtL'6Rm8ktAdENCY A meeting of the Indian River County (IRC) City of Vero Beach (COVE) Enterprise ,Z'6neDevelopment Agency (EZDA) was held on Thursday, November 8, �2012at,819'-a.-M., in Conference Room 134=5,01 at tfie County Administration- Building B, k". 180027th Street, Verb Beach; Florida. Present-were members: Penny Chandler, Chamber of Commerce, Vice Chairman Karl Zimmerman, Local Code Enforcement Milt Thomas, Member at Large 'Todd We-ttoVer, Member at Large Nicholas Rains, Member At Large Joseph Chiarella, Commercial Insurance Agent Godfrey Gipson, Non-Profit on EZ Oic.Me-n§er-,.Business in EZ Ly .9r Smith, Resident in EZ. Brian -Bau6r,W6fkforce D6veloprhent.(Aliernate for Richard Stetson Absent Were: Richard Lanie',!Ohairman. Law Enf6rcement (Excused) Trady C:;rrblfCity of Vero.Beach Goundi'lm iem—ber (UP=Excuspd)- .Others Present: !Helene Ctitdltihd,.,Ch;athbL:ir,ofCbmme"'- W " Z. rce Jcddoh E. Flet;chdr, Commissioner Liaison Alan'S'.Pbla6k4i cib,'SC r., County- ''' ; Attomey, -LiurA E. Vasqueizi Commissioner Assistant; District 2, &Recording Secretary .CAII to order Vice Chairman Chandler called the meeting to order at 8:38 a.m. at which time it was determined there was-a quorum present. EZDA.UN-APPROVED 1 November 08,2012 .C.Tocuments-and SetUh9s\aOo1ackwich\L6ca1 Setfings\Temporary Intemet Filet\GohtLnt.0Ut[66kk5ERVKF3F\11=08=12'.dbc 260 Approval;,of Minutes — October 11, 2012 (Action Required) ON MOTION BY Mn Smith, SECONDED- BY Mr. :Zimmerman, the. members voted unanimously (10-0) to .approve the meeting minutes from October 11, 2012 as presented. Possible Local Incentives in the Enterprise Zone - Information and Discussion Alan S. Polackwich; County Attorney (No Action Required.) Vice Chairman Chandler introduced Mr. Alan S. Polackwich; County Attorney Attorney Polackwich referred to his report titled "Possible Local Enterprise Zone Incentives" included in the agenda packet and on file in the Commission office. Attorney Polackwich stated the Enterprise Zone extendedpartially in the-County .and .the, City. Under Florida law, the City was allowed to charge a utility tax on certain services: rendered, including electricity and natural gas. This past summer the City of Vero Beach, waived 50% of,utility tax on those portions of the Enterprise Zone located within the.C,ity,'limits for. businesses,that meet certain ch.teria.. Attorney Pola6, c' h-,saidIIhat-requirement' triggeredi a,Commissioner to bring an item to the 'Board of County Gommissionoes about whether the County could do something aboutfranchise fees or:sorrmething- similar in .the portions of the enterprise zone locaited Within.the County: He`-said there.was a"lengthy discussion on the topic. Attorney Polackwich,,re.viewed all local incentives'the County-could possibly., adopt into the. Enterprise.Zone. Fie.wouid present all 'the,incentives that may be workable and the Bgard would.identify he;goals;thby were interested in. .Attorney Polackwich said he 'researched. the listed items-on his report by looking at the 'State Annual Report on Enterprise Zones, as well -as from different resources, and what types of other local incentives existed or were being introduced in the State of Florida. 'He came-up with a list of thirteen items. There was an internal staff meeting in Which Helene Caseltine was present, the items were- reviewed and determined that some items may already be- in place.or staff had not felt they were viable, the list was shortened to the eight items presented at today's meeting. Attorney Polackwich turned the committee's attention to the two Florida Statutes included in his report: EZDA UNAPPROVED 2 November 08, 2012 CADocuments,and Settings\apolackwich\local Settings\Temporary Internet Files\Content:0utlooklSERVKF3F111-08-12.doc 261 FS 29 0.0135 language: "it is the.intent of the Legislature that each ordinance adopted by a local:govemrrienf possessing an apprgved,Enierprise Zone after January 1., 199,5,, when applicable; provide. encouragements and incentives:.._to increase the economic .viability and profitability, of b'psine_-ss and commerce located within the Enterprise Zones designated pursuant to Section 290.0065::-.Each local govemment .possessing-an approved"Enterprise Zone may_rewie.ty its ordinances to determine which may have a negative: impact 'upon...the.economic viability, and prroftability of business and commerce; .located.within, the. Ehtetprise, Zones designated pursdaht to Section '290.00065, and may waive, amend; or otherwise modify such ordinances so as to minimize the.adverse impact." FS 125.045 language: "The governing body of a County may expend public funds to attract and retain business.enterprises, and the use of public funds toward the achievement of such economic development goals constitutes a public purpose. The provisions of this chapter ... must be liberally construed in order to effectively carry out the purposes of this section ... for the purposes of this section, it constitutes a public purpose to expend public funds for economic development activities, including, but not limited to, developing or improving local infrastructure, issuing bonds to finance or re- finance the cost of capital projects for industrial or manufacturing plants, leasing or conveying real property, and making grants to private enterprises for the expansion of businesses existing in the community or the attraction of new businesses to the community." Attorney Polackwich-stated the°,first Statute FS 290.0135, contained in his-report referred ta.-what legislators authoriie_d counties:to create'either by encouragements, or ,incentives;, 'on46'e limiriate adverse impadt '.to development and expansion'within the Enterprise,Zone. Attorney-.Polackwich said 'Statute .F.S 125.045 was.the general statement-of the County's.,Economic;Development;powers:. 'He,said'both statutes gave 'the authority to dojriost thjhgs,.und6e:the name ofincentrvesin,:the',Enterpri'se Zone. 'The-:committee.reviewed:iter I AI,.of the_Possible New Lotal Incentives list. TI Subsidize: (in' whole or-.in part): county impact.fees (county would have to come -yp with funds to,pay whatever amo_un.'t the Enterprise Zone business doesnot.pay) Attorney Polackwich stated impact fees were complicated and came,down to the business not being required to. pay more than their proportionate share of the, cost of developing the infrastructure that was made necessary because they had come into the community. He, said if a business was waived impact fees, the County would have to subsidize the impact fees from some other source. EZDA-UN-APPROVED 3 November 08, 2012 c:lbocuments and Settings\apolackwidh\Local Settings\Temporary Internet FileslQphtent.0_ utlookl5ERVKF3F\11=08-12.doc 262 II UNDER DISCUSSION: Vice-Chairman -Chandler .suggested the committee have a discussion on the possible,.*-,ative. impacts it would 'have Io-the County and future projects, and opined there was nc way of measuring potential future-ecoriomic impacts. Attorney Polackwich remarked if a.business were. to move into the EZ from out of,the one.;arid established a business, they would .have.to pay_ impact fees. He said if 'the County ,did not collect .the impact-fees, the,Courlty would have to make it up. He brought up the issue of how-often that would,'happeri and felt it was difficult to predict. He raised the question-of how often a business would expand enough in such a way to call for new impact fees. Ms. Caseltine asked if this was only for projects in the unincorporated County. At which time Attorney Polackwich explained some impact programs were County-wide, so for example,, transportation impact fees were collected for businesses expanding into the City because it was a County-wide program, and other impact fees were only in the County. He said the greatest impact fees were in transportation. Mr. Zimmerman asked if the shortfall would be made up out of the general fund. At which time Attorney Polackwich-responded he felt they could be made up through fuel-tax revenues .(transportation) and thought other revenues like the one-cent sales taz: fle,said there could' be other means of sources,but usually the first place was the general:fund-.. 'Attorney Polackwich stated it was complicated because if it came from fuel tax, the.complicated,-formulas used".to,determine,.What if any, was the proportionate share and.wha.'twould tie the amount of the irripacf feeAo be paid. Attorney Polackwich said it •was•.assumedahe`short`fall'would',come-,out:ofIhe gerieral fund'.. 'Mr. Godfrey, Gipson asked if this,'was applicable for new projects in established areas, .or was it just"for un-developed ,areas-. .Attorney Polackwich ahswered' it would apply prirrianly;for new businesses. Attorney, Pofac!iWich explained if a business were -constructing, a new building .to douse their business,. whether- or not .it .were in a developed,a�ea,.or"un-developed area, the business would have to pay impact'fees. AttomeyrPolackwich explained iri some cases impact fees were based-on square footage, for example, if you have a one-thousand 'square-foot building, the business would pay X amount in impact fees and a business that had two-thousand square-foot building would pay XX amount in impact fees based on that square footage. Attorney Polackwich explained if a business had a one-thousand square-foot business and would then expand to a two-thousand square foot-building the business would be required to pay the impact fees based on the expanded footage (one thousand feet). EZDA UN-APPROVED 4 November 08, 2012 -CADocumerits and Settinp'%apolackwich\Local SettinpUemporary Internet FileslCoiitent.06tlookl6ERVKF3F11,1'-08-12.do6 263 i Commissioner FlescheY said he was concemed about the fringe benefits of Waiving impact fees to businesses that.were--hot, in the Enterprise Zone and had paid What_ they perceived -as ekorbit'ant fees to establish their business. He .added in addition; if the business was logistically dependent on Irahsportation vehicles wouid not be contained to thetEnterprise Zone:and:-they would be using the same road others had to pay for, and`believed it would create more acrimony than benefit. Vice Chairman Chandler, asked, whether Attorney Polackwich wanted a consensus at the end of each item. He -replied he felt it would not be fair for the committee to :come to conclusions after viewing the report for the first time. He suggested the minutes reflect the comments fr'orh.the committee. Attorney Polackwich said he would attach .the minutes to the agenda under "Attorney Matters" to present to the Board. Mr. Zimmerman said he had the same concerns as Commissioner Flescher. He said it could cause a situation where groups opposing each other strictly over a very Close association proximity to the border of the group and felt impact fees were an emotionally-charged issue in this County and had been for a long time. Mr. Zimmerman opposed the incentive to subsidize (in whole or in part) county impact fees. The general consensus of the committee was not.in favor of: .1: Subsidize (in whole or in pact), county impact fees (County would have to come up with *funds, to pay_ whatever amount the Enterprise Zone business does not pay). The-corhmittee.reviewed item#2,of the:possibie:.New Local.lnce' ritiV.es Report: :.2: Low "interest (or' no interest) impact fee financing (impact fee financing is already in place; •but' interest rates 'would .be lo_veered or waived in the Ente_iPnse Zone.. 'UNDER DISCUSSION. Attorney Polackwich stated it,6m #2''was basically a financing,of impact fees. He said'there'was an impact,fee financing in Utilities (water, sewer) and believed it was at Mr. 'Godfrey said'he favored lowering intelrestrate but-not financing. Mr. Eric Mehger said he favored financing the impact fees but not lowering the interest rate, and felt it was good advertising-for the Enterprise Zone. Mr. Zimmerman inquired whether there was a recapture provision in place for businesses that fail. Attorney Polackwich responded the business would sign a lien EZDA:UN-APPROVED 5 November 08, 2012 C:\Documerifs and Settings\apolackwich\L•ocal Settings\Teriiporary Internet FilesCContent:Outlook\5ERVKF3F111-08-12.doc 264 'agreement and the.County would then record a mortgage on the.property. Commissioner F 1.0-Scher, inquired where,the.GodntV was placed on receivership if the- - �' -*.,-' forfeit. Attbrney"Pbladkwict! re—ioridod water/sewer liens were covered by ,�e.wap a or, . .'.'-"k pp .. __ - different MaU6 which gave. pr1ofity`Jd.thbIi6h. 14e explained that.if there were a mortgage on a Ofoperty, witedseiwer would:qeherall' have- 'the -same priotity as Ad y Y61orerii Wx.6s; He further said other impact. fees such atttaft-p61tati6n etc., would havepriority according to the date is was recorded bedause it, was not covered by a similar.statute. Commissioner' Flescher inquired whether the agreement for utilities and transportation was separate or inclusive-as one. Attorney Polackwich said he believed there would bq a separate lien on water/s6wer so as,not to jeopardize its priority. 'Vice Chairman Chaindler inquired if there was a length of time in which those funds Must be used. Attorney Polackwich replied in the affirmative. Vice Chairman Chandler inquired if all the other impact fees except water/sewer were they all identical Attorney Polackwich replied in the affirmative. A* convetsa'tioh ensued regarding the financing of impact fees. Attorney Polackwich stated that some financing wase as,up to ten years. No one was clear how long water/seweit was fihanded. Tfte general consensus of the,c6mmittee was: 2, ,Low interest (or no,-int6reso' impact- ,t&6 :financing (impact fee financing was .ake,a pfy in', P14&e; but interest rates would be lowered or. Waived in the tot,erp-n-'s* 6,Zon6.' L*&r'- interest rate on the jrp._p.a&(.fe6� fihan&g in the Ent6iprise Zone Genef,Uconsensus offtie'caMnJitt&6 Wc!§,Ih.,fav6r i. bz� Waiving on lh'iq financing:fees_'wit&h'4h6'Lnter0n*se..Z_one 'qOn6?r-a:/c6nSehgus-was not iin fa'vo'r b-., iift&6si ra-te,sh6uld be th`67-sciffie in-W&Itrate the County generally charges Genera/consensus was in-fav& The committee revieweditem,i3'of the possible-NewLocal Incentives-Report 3. Subsidize (iri, whale or in part) or waive development fees (e.g., site plan application, concurrency application, etc) and/or building- permit fees (because the -Building Department is an enterprise fund, the County would have to come -up with funds to pay whatever building permit fees the Enterprise Zone does not pay) EZIDA UN.-APPROVED 6 November 08, 2012 CADocuments and-Seittings\apolackwich\Lor_al-Setting s\T6m porary Internet -File.s\Conterit:OuUo-k)5ERV'KF3'FN1'1-08;-1 2,,doc 265 P UNDER DISCUSSION Mr. Godftey said'i ,he Would -hot be in favor of subsidizing (in whole or in part) or ,waA,e .ivingvelbpm6ntJP e - ,s and/or build;ng.p ermit feet. Attorney P61ack.Widh explained subsidizing.bUildihg permit' fees, Was What the -doffirniffoe.was reviewing.ing. He!ta.id site-plan-.applications.and concurrency application feesrWere paid tothe,Plannifigbepartment' which was funded out of general revenues, sath-e b6nitnittpe would not-have to Worry ab6uf 9(ibsidiz''in g'those fees. Attorney Pdackwich. said.the Building Department was an 'enterprise fund so it survived on f6dis collected, He explained' 'if the Building Department did not collect permit-fees and inspection feet, from businesses within the Enterprise Zone, the County would have to transfer funds from general revenues to the Building Department. A. conversation ensued regarding the difficulties business owners in the Enterprise Zone had gone through for the incentives they thought were easily attainable to receive because they were in the.Enterprise Zone. Chairman Chandler brought up a case in point regarding Oculina Bank and the hardship they went through with the Department of Revenue when they applied for their incentives. The general consensus of the committee was in favor: 3. The-general consensus of the committee-was to waive (in whole or in part) development.,fees; site plan -ap concurrency application, etc) and/or buildingpemit,fee! (because.the.Building Departrinent.is an enterprise fund, the Co07ty.'wo01d,havf?-to,come, up .with Mnds-to pay whatever building pe mit feei,,the-Enterpris6.-Z,6he,doet,hot,pay) - The.Committee:reViewed.Aem:#4--of4he'-pbssible,IS16W.Local I hc6ntives.,Report 4;. Subsidize:(in whole or in part) water and.-sewer connection fees (because the Offlitjios Depa.tmqn't ,is ah,en- rpn.sefuhd, and because our Code and bond covenants,prohibit dniy,`�_66 9' 6rWce",th6,Couhty would have to come.up with funds.to Pay whatever connection fiebs (-h0 Ehterpfise Zone does-ildt gay) Attorney Pola6kwich, recommended the committee discuss waiving water and -sewer:connectibn foes.for bus'ihesses within,the Enterprise Zone. He said it was not a la(g.e.-amount of'rhoney. He said the County would transfer funds from the Accounting Department to'th6 Utilities Department. The general consensus of the committee was in favor. The general consensus of the committee was to waive Water and sewer connection fees for businesses within the Enterprise Zone. EZDA UNAPPROVED 7 November 08, 2012 CADocuments'and S6tfinp%pqIadkvAch\LocaI SettihgskTer *porar �h _y Internet Files\Content.,Outlook\5ERVKF3F\I 1-,08A 2,.doc 266 The Cdram'ittee- reviewed item #5-of the- possible.N&W.Iocal InteritiVes Report -5. Subsidize (ih whole of, in, pcift,, on, a -case' by case basis) the cost of 'ihfiasfti�cfbib i p-r'd' y.-emerif,§, ro;bl6bemb'nt or f6-location needed by the Enterprise Zone business to,lbcat&of-jokpand4h Ihe,.Enterprise Zone. UNDER:DISCUSSION ,Attorney Polatkwich gave!a brief exp16 -nation he said, if a business would want to .move ihtd� the Enterprise Zone and .there was not for example, utilities lines or infraskructUre, the County could consider subsiditing (in whol6 or in part) payihg some Portion of the building infrastructure that Was necessary. e.g., Water/sewer lines leading to,,the property, I Vice Chairman Chandler suggested perhaps a link on the County Website, the Chambers' website and other Councils' websites With a direct link to the Enterprise Zone; Which would show Ordinances' and/or Resolutions that have created the Enterprise Zone. Leroy Smith left at'9:35 a.m. The general consensus of the-committee was in favor. Subsidizing (in, whole, -or in piprt, on a case by case basis) the cost of irifrastructiire improvem'-6n-L§- ,replacement or re-location needed by the Ehtetp-n�"sei'Zbne-bu8iness,td,ildcato ar,expand in the Enterprise Zone. Th'O-,t�"omMitt6e--t6'v'iowed-.item #6?of,the:�Oos�sible,.neW,Ioca[Incentives Report .6. Modify the jobs grant-program 't 6-increa-ie the amount of the- grant for new jobs 6rebeb.d, in :the Ehie-'hse.26,h6.. .Currently,.. ttz6. amount 10% Enter-' greater than grahts,,oOtsidb the Enterprise Zone,- :thi§ amount:could.be -ftitasedto 20%, -or some.,other,figure. 'UNDER-DISCUSSION Mr. Zimmerman (ed6rbrn6nded increasing the grant to 20%. Mr. Westover .recommended,r-a'isin'g the,grant to 50%. 'the general consensus of the committee was in favor of Modifying the Jobs Grant Program to increase the amount of the grant, by either 20% or up to 50% for new jobs created in the enteronse Zone. EZDA UN-APPROVED -APPROVED 8 November 08, 2012 C:\Dc?durhehts,and Sefti.np\ppoIaqkwich\L6caI 86ttings\Tempibrary Internet FiIL- 08-O6-'.1'2.doc I P 267 MT O,Committee,reviewed.item.#7 of'the.possible new Local Incentives Report '.1: Waive the`Local Business Tax Receipt. UNDER.DISCUSSION Attorney Polackwich said the Local'B'usiness Tax Receipt was formerly called the Business Tax.Receipt. Attorney Polackwich said the Local Business Tax Receipt could be waived for a specified period of time. The general consensus of the committee was in favor of waiving the Local Business Tax Receipt for a specified time. The Committee reviewed item #8 of the possible new Local Incentives Report B. Waive (in whole or in part) franchise or fee-in-lieu of franchise fee (water/sewer, electric, garbage, etc.) 'UNDER DISCUSSION Commissioner Flescher said the incentive. should be consistent with the other 'incentives,-that were already established: He.said:the period of time-should be limited .and felt,three yeal's°was ample:time to,get a,business up and running. Attorney Polackwich•saitl.tl is incentive would .not'a;pply. to exi"sting businesses. Mrs. Caseltine .ieminded=the.committee that the Enterprise Zone Development Agency was corning°up�for!sun-setting-teview in 2015,as was tF e"State's.program , The.general-consensus of the,committee was.in favor of Waiving (in whole or in part) .franchise or r fe ' n=lieu of franchise fee.(water/sewer, electric. garbage, etc:) 'Mr. Westover mentioned incentive. 45 and suggested a special fund be implemented Enterprise Zone Strategic Plan (Review and/or Revisions (Action Required) The Enterprise Zone Strategic Plan review was tabled until the next EZDA meeting on Thursday, December 13, 2012. Committee Member Items (No Action Required) EZDA UNAPPROVED 9 November 08, 2012 C_\Documents and Settings\apolackwich\Local Settings\Temporary Internet Files\Conte6t.Outlook\5ERVKF3F\1;1-08-12.doc 268 Ms, Caseltine announced there would be a free Enterprise Zone Workshop on Thursday,. Neiiemb.er 29',. ,2012 'at 9.:00' a.m. the lhdiari River County Administration Building,1ocated at 1,801 271h'Street, Vero'Beach, FL Pub lic.`Discussion.Jtems, There was none. Adiourt merit 'There.being no further business'the meeting adjourned at 9--55 a m. Next Meetina Date The next meeting date will be held,on Thursday, December 13, 2012. EZDA UN-APPROVED 110 November 08, 2012 CADocuriments and SettingsCapolackwichlocal Settings\Temporary Internet Files\Conte6t:Outlook\5ERVKF3F\1'1-08-12:doc 269 I DEPARTMENTAL MATTERS INDIAN RIVER COUNTY INTER-OFFICE MEMORANDUM OFFICE OF MANAGEMENT AND BUDGET 4 TO: Members of the Board of County Commissioners DATE: January 28, 2013 SUBJECT: Potential Enterprise Zone ntives—Financial Analysis FROM: Jason E. Brown Director, Management& dge BACKGROUND On January 8, 2013, County staff made a presentation to the Board of Commissioners on possible new incentives in the Enterprise Zone. The staff report identified additional incentives that would be implemented in the Enterprise Zone. At that meeting, the Board requested additional information about the estimated financial impacts of each of the eight (8) additional incentives presented. There was also discussion regarding the implementation of these incentives on a countywide basis rather than limiting the incentives to the Enterprise Zone. As discussed during the meeting, it is difficult to estimate the impact of some of the incentives on a countywide basis. Therefore, the financial analysis is primarily based upon the incentives that would have been available to some real employers that have applied for and received local jobs grants within the County in the last few years. Staff has analyzed three (3) such applications. These are INEOS New Plant BioEnergy LLC (INPB); Communications International Inc. (CII); and SpectorSoft. INEOS New Planet BioEnergy LLC(INPB) 55 $1,397,885 SpectorSoft Corporation 34 $208,000 Communications International Inc. (CII) 12 $68,000 The eight(8)potential additional incentives considered through this process are: I. Subsidize(in whole or in part) County Impact Fees. 2. Financing of Impact Fees on More Favorable Terms. 3. Waive or Subsidize(in whole or in part) Development Fees. 4. Subsidize(in whole or in part) Water and Sewer Connection Charges. 5. Infrastructure Improvement Program. 6. Modify the Jobs Grant Program to Increase the Bonus for Jobs Created in the Enterprise Zone. 7. Waive or Subsidize the Local Business Tax Receipt for a Limited Period of Time. 8. Waive (in whole or in part) the Franchise Fee or Fee-in-Lieu-of-Franchise Fee for a Limited period of Time. 11 ;70 Each of the eight potential incentives is discussed individually in detail below. The impact on the three local jobs grant applicants is detailed along with additional discussion of some considerations regarding the implementation of such incentives. Please note that while the job grant applicants may not be located in the Enterprise Zone, it was assumed that they were within the boundaries for developing an estimate of the impact of the potential incentives. 1. Subsidize (in whole or in part) County Impact Fees. Due to the "proportionate share" nature of impact fees, these cannot simply be waived. Rather, non-payment of the fees by the new or expanding business must be replaced with payment of the fees by the County from another source. This incentive would result in the County funding the impact fees for new or expanding businesses in the Enterprise Zone from another source, such as; general revenues, gas tax.revenues or one cent sales tax revenues. It is difficult to estimate the countywide impact of this incentive whether implemented in the Enterprise Zone only or on a countywide basis. For comparative purposes, please see the table below showing the collection of commercial impact fees over the last five(5)years. Impact FeeType 2007/08 2008/09 2009/10 2010/11 2011/12 Traffic Fees $1,566,845 $702,339 $582,873 $583,142 $583,805 Other Facilities $778,057 $175,132 $12,819 $34,998 $125,75.4 Water& Sewer Fees $771,549 $376,769 $562,150 $408,944 $577,897 Total $3,116,451 $1,254,150 $1,157,842 $1,027,084 $1,287,456 Each of the proposed additional incentives was presented to the Enterprise Zone Development Agency (EZDA) on November 8, 2012. The consensus of the EZDA was to not recommend approval of this incentive. Please see the table below for the impact that this incentive would have generated for each of the three local jobs grant applicants. 1. Subsidize Count%, 1111pact Fees Estimated Additional Company Name Incentive Comments/Notes Impact fee credits on the property were more than the fees to be paid on the INEOS New Planet BioEnergy LLC $17,484 new construction for traffic and other facilities. Total is for water&sewer fees only. SpectorSoft Corporation $0 Company operates in leased office space,so no impact fees were paid Company continues to use existing Communications International Inc. $0 facilities. No building expansion, so no fees were due. Total $17,484 �71 I i i 2. Financing of Impact Fees on More Favorable Terms. The County currently provides financing for water & sewer impact fees for a period of five (5) years, with a hardship extension to ten (10 years. The interest rate charged is adjusted annually, and the current rate is 5.75%. The County does not typically finance the other impact fee types, although this has been done on a case by case basis for large new or expanding employers. The possible incentives include extending the term, reducing rate or both. Extending the term results in a short term cash flow impact, but it does not result in a significant additional expense. Reducing the interest rate would result in lower repayment amounts. There are challenges relating to securing payment with a lien which would survive foreclosure of a pre-existing mortgage. Additionally, the fee payer can typically finance the impact fees along with the construction costs. Lenders have had problems subordinating loans to County loans in such situations, and subordinating the County loan to the bank loans presents a security concern for collection of the County loan. Each of the proposed additional incentives was presented to the Enterprise Zone Development Agency (EZDA) on November 8, 2012. The EZDA did not appear to reach a consensus on making a recommendation for this incentive. It is difficult to estimate the countywide impact of this incentive whether implemented in the Enterprise Zone only or on a countywide basis. Please see the table below for the impact that this incentive would have generated for each of the three local jobs grant applicants. 2. Fin.iiiein4, ot*l'iiiii:ict- l�ecsoni%ioi-cFa,*,oral)IeTci-nis Estimated Additional Company Name Incentive Comments/Notes Based upon$17,484 fees financed at INEOS New Planet BioEnergy LLC $4,714 5.75%for 10 years. This assumes 0% interest. 3%interest rate would be savings of$2,299. SpectorSoft Corporation $0 Company operates in leased office s ace,so no impact fees were paid Company continues to use existing Communications International Inc. $0 facilities. No building expansion,so no imp act fees were due. Total $4,714 For illustrative purposes, the owner of a commercial development that required water & sewer impact fees totaling $10,000 would pay interest of $2,696 over a period of ten (10) years at 5.75% interest. 3. Waive or Subsidize(in whole or in part) Development Fees. This incentive considers waiving development fees and subsidizing building permit fees for businesses seeking to locate or expand in the Enterprise Zone. Development fees are funded from the M.S.T.U. Fund, so they could be waived. This would result in a subsidy of these fees from other M.S.T.U. Fund revenues. The building permit fee subsidy would need to be provided 11572 _ I from some other source, likely General Fund dollars. The consensus of the EZDA was to recommend approval of this proposed incentive. It is difficult to estimate the countywide impact of this incentive whether implemented in the Enterprise Zone only or on a countywide basis. Please see the table below for the impact that this incentive would have generated for each of the three local jobs grant applicants. 3. Waive or Stibsitlize(in'whole oi- in part) Development fees Estimated Additional Company Name Incentive Comments/Notes INEOS New Planet BioEnergy LLC $94,141 Building permit fee of$86,361 and development review fee of$7,780. SpectorSoft Corporation $0 Company operates in leased office space, so no development fees were due Company continues to use existing Communications International Inc. $0 facilities. No building expansion, so no development fees were due. Total $94,141 INPB paid significant building permit fees and development review fees due to the size of this project. It should be noted that building permit fee revenues for last fiscal year totaled $1.6 million. Therefore, the INPB building permit fee was about 5.3% of all building permit fees for the fiscal year. Likewise, development fee collections for fiscal year 2011/12 were about $190,000. These fees were put in place to help recover the cost of planning staff. When such fees are waived, the M.S.T.U.Fund taxpayer subsidizes such costs. 4. Subsidize(in whole or in part) Water and Sewer Connection Charges. Water and sewer connection charges can vary substantially from one applicant to another. Connection fees can be as little as $155 (meter install fee of $130 and service fee of $25). However, connection charges can include line extension fees if service is not available at the current location. The line extension fees are charged on a per foot basis and vary depending upon the frontage of the project. Since the Utility Department is an enterprise fund and must maintain equitable rates, these charges may not be subsidized by other utility customers. Therefore, payment from another source would be required. General Fund revenues would be the likely funding source for this subsidy. The EZDA consensus was to recommend approval of this proposed incentive. Once again, it is difficult to estimate the countywide impact of this incentive whether implemented in the Enterprise Zone only or on a countywide basis. Please see the table below for the impact that this incentive would have generated for each of the three local jobs grant applicants. 1 1 6173 4. Subsidize (in whole or-in part) Wajej-& Sell,el-Colinection Char,yes Estimated Additional Company Name Incentive Comments/Notes Line extension fees of$12,931 (sewer) INEOS New Planet BioEnergy LLC $23,353 and $9,225 (water)based on 820 feet. Meter install fee of$1,147 and inspection fee $50) SpectorSoft Corporation $25 Company operates in leased office space, so nly service fee was due. Company continues to use existing Communications International Inc. $0 facilities. No additional connection needed, so no such fees were due. Total $23,378 5. Infrastructure Improvement Program. Infrastructure improvements (roads, utility lines, etc.)may be required for a business to locate or expand in the Enterprise Zone. While the County already has general authority to provide such improvements to encourage economic development, a specific program outlining the circumstances does not currently exist. The County has made such improvements on a case by case basis in the past (e.g. CVS). The need for such infrastructure improvements is dependent upon the current infrastructure available to each site. Therefore, the opportunities for such a subsidy would vary on a case by case basis. Funding for such infrastructure could be provided by gas taxes, optional sales tax, gas tax or General Fund revenues. The EZDA consensus was to recommend approval of this proposed incentive. 5-. Infrasti-tiettire linpi-ovement Program Estimated Additional Company Name Incentive Comments/Notes Turn lane from Oslo Road required as INEOS New Planet BioEnergy LLC $150,000 part of permit. County coordinated resurfacing to help reduce costs slightly To Staff's knowledge,no known SpectorSoft Corporation $0 improvements were funded by the employer that would have applied to this incentive To Staff s knowledge,no known Communications International Inc. $0 improvements were funded by the employer that would have applied to this incentive Total $150,000 11 1274 I� Due to the significant variance in infrastructure improvement needs for individual sites, it is difficult to estimate the countywide impact of this incentive whether implemented in the Enterprise Zone only or on a countywide basis. Furthermore, the cost would also depend upon the number of applicants applying for this incentive. Please see the table above for the impact that this incentive would have generated for each of the three local jobs grant applicants. 6. Modify Jobs Grant Program to Increase the Bonus for Jobs Created in the Enterprise Zone The County currently grants a 10% "bonus" for jobs created in the Enterprise Zone. The proposal is to increase this bonus to a higher amount ranging from 20%to 50%. The County has had one applicant for the local jobs grant within the Enterprise Zone—Girard Equipment Inc. In 2011, Girard received approval for a jobs grant covering an estimated 20 additional jobs. Girard received a $77,000 local jobs grant, which included $7,000 for the 10% Enterprise Zone "bonus". The applicant would have been eligible for an additional bonus ranging from$7,000 to $28,000 based upon the proposed bonus of 20% to 50%. Thus, the countywide impact for this increased incentive would have been $7,000 to $28,000 over the last four years within the Enterprise Zone. The additional bonus would not necessarily apply to the countywide implementation scenario as that would be more appropriately handled by simply increasing the local job grant amounts. It should be noted that the County has provided local job grants totaling $2,483,000 to fourteen (14) employers representing an estimated 376 additional jobs since 2009. The EZDA consensus was to recommend approval of this proposed incentive. Please see the table below for the impact that this incentive would have generated for each of the three local jobs grant applicants. While the job grant applicants are not located in the Enterprise Zone, it was assumed that they were for the purposes of this analysis in order to be eligible for the Enterprise Zone jobs grant"bonus". Estimated Additional Company Name Incentive Comments/Notes Based upon a 50%bonus for the EZ 1NEOS New Planet BioEnergy LLC $124,000 compared to the current 10%. A 20% bonus would provide$31,000. Based upon a 50%bonus for the EZ SpectorSoft Corporation $83,200 compared to the current 10%. A 20% bonus would provide$20,800. Based upon a 50%bonus for the EZ Communications International Inc. $27,200 compared to the current 10%. A 20% bonus would provide$6,800. Total $234,400 7. Waive or Subsidize the Local Business Tax Receipt for a Limited Period of Time. All businesses pay this tax of $40 per year. The proposal is to waive or subsidize this tax for new businesses for a limited period of time---perhaps three (3) to five (5) years. Initially, the proposal was to cover the Enterprise Zone. It is important to point out that the County only 11875 levies this tax in the unincorporated area. Municipalities levy this tax within their corporate limits. Therefore,the businesses within the City of Vero Beach would not receive this incentive, unless it is passed by the County and the City. The EZDA consensus was to recommend approval of this proposed incentive. This incentive would reduce revenues for the M.S.T.U. Fund depending upon the number of eligible applicants per year. It is difficult to estimate the countywide impact of this incentive whether implemented in the Enterprise Zone only or on a countywide basis. Please see the table below for the impact that this incentive would have generated for each of the three local jobs grant applicants. Local Business Tax receipts generated about $180,000 in revenues for the M.S.T.U. Fund last year. This revenue offsets ad valorem taxes in the M.S.T.U. Fund. Waivers of this revenue result in an increased burden on the property tax revenue to fund unincorporated area services. The impact of an individual waiver is not significant. However, the result in some other counties has been a substantial impact to this revenues source. 7. Waive Local Business'ra-x Receip't for a Limited Period of Time Estimated Additional Comppy Name Incentive Comments/Notes_ 1NEOS New Planet BioEnergy LLC $200 This estimate assumes a 5-year period. A 3-year waiver would equal $120. SpectorSoft Corporation $200 This estimate assumes a 5-year period. A 3- ear waiver would equal $120. Communications International Inc. $200 This estimate assumes a 5-year period. A 3-year waiver would equal $120. Total $600 8. Waive (in whole or in part) the Franchise Fee or Fee-in-Lieu-of-Franchise Fee for a Limited Period of Time Utilities provided in the unincorporated area of the Enterprise Zone are,charged a franchise fee or fee-in-lieu-of-franchise fee of about 61/o. The utilities operating in the area include Florida Power & Light (electric), City of Vero (electric, water & sewer), and the County (water & Sewer). The proposed incentive is to waive this fee in whole or in part for a limited period of time--again, perhaps three to five years. This waiver would result in reduced revenues for the M.S.T.U. Fund, which funds County municipal services in the unincorporated area of the County. Implementation of this incentive would likely require amendment of the franchise agreements with the City of Vero and Florida Power & Light and amendment to the County Code for the County Utility. The County would also need to coordinate with each utility to administer the program. This incentive, would reduce revenues for the M.S.T.U. Fund depending upon the number of eligible applicants per year and each applicant's consumption of utilities. It is difficult to estimate the countywide impact of this incentive whether implemented in the Enterprise Zone only or on a countywide basis. Additionally, it is very difficult to estimate the utility consumption profile of the three local jobs grant applicants. Therefore, staff has used information from FPL to determine an estimate of energy consumption for a 15,000 square foot office building. A typical user would pay franchise fees totaling about $1,300 per year. A five- 11971 year waiver would provide an incentive of about $6,500, while a three-year waiver would equal almost $4,000. Franchise fees are now the ;single largest revenue source for the M.S.T.U. Fund. In the current year, franchise fee revenues are estimated to provide $8.5 million in funding. The second largest source, property taxes accounts for $7.5 million. Any significant impact on this revenue source needs to be seriously considered prior to moving forward with a change. SUMMARY Staff has some concerns regarding the financial impact of these incentives on the County. These incentives would result in lost revenues or requirements to subsidize fees in an amount that is difficult to predict. Many of the funding sources for these subsidies are General Fund and/or M.S.T.U. Fund dollars. The County has remained on solid financial footing throughout this economic downturn. However, fund balances could be strained for some time to come due to reduced revenues moving forward while the county may face rising costs. The efficacy and cost of each incentive needs to be considered prior to moving forward with additional incentives. Some of these incentives could be implemented at a relatively small cost to the county. However, others may be relatively significant depending upon the implementation of such incentives. Also, the County needs to look at the combined impact of such incentives in the event that multiple incentives are approved. RECOMMENDATION Staff recommends that the board of Commissioners review this financial analysis and provide direction to staff regarding further considerations and/or implementation of additional incentives. ATTACHMENTS Financial Analysis of the Impact of New Incentives on Three Job Grant Applicants APPROVED AGENDA ITEM: Indian River County yed Date Administrator9/3 Legal 7'r BY: oseph . Baird Budget County Administrator DepartmentManagement Risk Man ement FOR: February 12, 2013 120.77 Possible New Incentives for the Enterprise Zone Analysis of Potential Costs for Previous Local Jobs Grant Recipients Company Name INEOS New Comments/Notes Planet Estimated New Jobs(full-time) 55 yj 9-- "1 'P "de"d C.urre!l t-1, ro Existing Incentive/Funding Agency Estimated Cost Comments/Notes Local Jobs Grant(County) $310,000 QTI Tax Refund Program (State) $132,000 The QTI program requires a 20% match, which was provided by the local jobs grant. Staff estimate based upon fy 11/12 tax rates and $33 million Tax Abatement(County) $955,885 assessed value. Total incentive is over 10-year period. The est. first year abatement is $193,951. Total Current Incentives $1,397,885 Available/Previously Provided Possible llrew h7e6i, -,"Estiftbit"Id'i Item Description Estimated Cost Comments/Notes Traffic and other facility impact fee credits on the property I Subsidize County Impact Fees $17,484 were more than the fees to be paid, therefore no fees were due.Total amount is water&sewer fees. 10 - year cost of interest at 5,75% on $17,484 impact fees; 2 Finance Impact Fees on More $4,714 This assumes 0% interest. 3% interest would provide savings Favorable Terms of$2,299 3 Waive/Subsidize Building $94,141 Building permit fee of $86,361 and development review fees Permit&Development Fees of$7,780 4 Subsidize Water&Sewer $23,353 Line extension fees of$12,931 (sewer) and $9,225 (water) for Connection Charges 820 feet, Meter install fee of$1,147 and $50 Inspection fee. Turn lane from Oslo Road required as part of permit. County 5 Infrastructure Improvement $150,000 coordinated resurfacing project to help reduce costs slightly. Program Cost is a rough estimate only. 6 Increase Bonus in Local Jobs $124,000 This is based upon a 50% bonus for the EZ compared to the Grant Program for Enterprise current 10%. A 20%bonus would cost$31,000. 7 Waive Local Business Tax for $200 This estimated assumes a 5-year period. A 3-year waiver Limited Period would equal$120($40/yr.) This facility will produce electricity with heat from the process. Waive Franchise Fees in This electricity can be used to supply the facility or sell back to 8 Enterprise Zone the grid. The net usage of electricity is unknown. Usage is expected to be relatively low due to the electric generation capacity. Total Possible New Incentives $413,892 1312 ,L 7 8 F:\Rudget\Jason\Econornlc Development\Enterp rise Zone Additional IncentiveArral 2 / 1 .. ........ ------- Possible New Incentives for the Enterprise Zone Analysis of Potential Costs for Previous Local Jobs Grant Recipients Company Name Sp6ctorSoft Comments/Notes Corporation Estimated New Jobs(full-time) 34 Co. Existing Incentive/Funding Agency Estimated Cost Comments/Notes Local Jobs Grant(County) $208,000 Total Current Incentives $208,000 Available/Previously Provided M t�ceij nv&.' wim I Sq Item# Description Estimated Cost Comments/Notes I Subsidize County Impact Fees $0 Company leases office space, so no impact fees were paid. Finance Impact Fees on More i Company leases office space, so no impact fees 2 Favorable Terms $0 were paid, therefore, no savings would be realized through financing fees. 3 Waive or Subsidize Development $0 Company leases office space, so no development Fees fees were paid. 4 Subsidize Water&Sewer $25 Service fee of$25. No meter install fee charged as Connection Charges company leased in existing building. Infrastructure Improvement No known infrastructure improvements were 5 Program $0 funded by the employer that would have been applicable to this incentive. Increase Bonus in Local Jobs This is based upon a 50% bonus for the EZ 6 Grant Program for Enterprise $83,200 compared to the current 10%. A 20% bonus would Zone lobs cost$20,800. 7 Waive Local Business Tax for $200 This estimated assumes a 5-year period. A 3-year Limited Period waiver would equal $120($40/yr.) 8 Waive Franchise Fees in $6,861 Based upon estimated electric consumption for a Enterprise Zone 10,000 sq. ft. office building for 5 years Total Possible New Incentives $90,286 F:\BudgetVason\Econornic Develo pme nt\Enterp rise Zone Additional IncentiAxtoft, XlsX Possible New Incentives for the Enterprise Zone Analysis of Potential Costs for Previous Local Jobs Grant Recipients Company Name Communications p y Comments/Notes lnt'i. Estimated New Jobs(full-time) 12 Expansion of existing business in County CurrentJncentiOe,§Availoble/Prevldus1y;..Pt6i ided Existing Incentive/Funding Agency Estimated Cost Comments/Notes Local Jobs Grant(County) $68,000 LAvallable/Previously otal Current Incentives Provided $68,000 Pbsslfile. NOW Inceriti.ves `Estlmatedlm'act'; Item# Description Estimated Cost Comments/Notes Company continued to use existing facilities, so no 1 Subsidize County Impact Fees $0 impact fees were paid. Finance Impact Fees on More Company continued to use existing facilities, so no 2 Favorable Terms $0 impact fees were paid. Therefore, no savings from financing impact fees 3 Waive or Subsidize Development $0 Company continued to use existing facilities, so no Fees _ development fees were paid. 4 Subsidize Water&Sewer $0 Company continued to use existing facilities, so no _ Connection Charges water connection fees were paid. Infrastructure Improvement No known infrastructure improvements were 5 Program $0 funded by the employer that would have been ; applicable to this incentive. Increase Bonus in Local Jobs This is based upon a 50% bonus for the EZ 6 Grant Program for Enterprise $27,200 compared to the current 10%. A 20% bonus would Zone Jobs cost$6,800. 7 Waive Local Business Tax for $200 This estimated assumes a 5-year period. A 3-year Limited Period waiver would equal $120($40/yr.) Waive Franchise Fees in Based upon estimated electric consumption for a 8 Enterprise Zone $6,861 10,000 sq.ft.office building for 5 years Total Possible New Incentives $34,261 1 F:\BudgetVason\Economic Development\Enterprise Zone Additional Incentivm f'a1�5 s7tl5�.xlsx 2�/ go - i EMERGENCY ITEM 14.A.1 October 13, 2015 INDIAN RIVER COUNTY BOARD OF COUNTY COMMISSIONERS INTER-OFFICE MEMORANDUM TO: Members of the Board of County Commissioners DATE: October 8, 2015 SUBJECT: Roseland Community Building; 12925 8311 Avenue FROM: Wesley S. Davis Commissioner District 1 I kindly request your consideration in discussing structural repairs and protecting the historic building known as the Roseland Community Building, located at the Riverfront Park, 12925 83rd Avenue, Roseland, Florida. Attachment: Email from Ruth Stanbridge i Wesley S. Davis From: Ruth Stanbridge <stanbr@aol.com> Sent: Thursday, October 08, 2015 6.54 AM To: Wesley S.-Davis Cc: Verna Moreira, Inc. Indian River Historical Society Subject: Roseland Woman Club Wesley, I gave a talk at the Roseland Club yesterday and found the building is sinking even more than it was when we were all there for the Roseland Marker dedication. Those women are not happy and I don't blame them. The structural engineer we all talked about never came -the grant opportunity the Historical Society had to help the Club (and the County) has come and gone. The County needs to protect and protect the integrity of that historic building- the bandaid approach won't work anymore. The Society is still available to consult on restoration but unfortunately grant monies are not. Wesley, please contact Verna Moreira who is president-they really need your help. Thank you, Ruth P.S. You may get a call from the P/J -the press was there! Sent from my iPad 1 P, p0 A-i Wesley S. Davis IRC Board of County Commissioners Chairman District 1 ROSELAND COMMUNITY BUILDING Roseland Women's Club 12973 . Avenue Roseland, FL January 1953 — building of powder room began, replaces outhouse January 1953 — remodeling of kitchen began March 70 1957 — concrete block addition to building with a larger kitchen December 18, 1958 — porch addition January 19, 1959 - Indian River County Commissioner appointed R.W.C. custodians of building and park grounds surrounding same. April 23, 19.59 — Roseland Community Building dedicated to Daisy Webb Johnson November 19, 1959 — new window in powder room, roof leaks repaired March $,, 1960 — seeking to secure new roof, leaks jeopardizing ceiling February 1992 — 11 aluminum windows replacing wood windows 1996 — building renovated with AC and heat added Many fundraisers were held to pay for above costs — while donating to various local, state and federal charities. Present — this building serves community — groups scheduled regularly: Alzheimers/Parkinsons — AA groups — Yoga groups — a meditation group — a music group as well as Roseland Women's Club. Annual rummage sale - only fundraiser — proceeds donated to local charities, and other donations throughout each year. N 00 0 > 3 .� November 14, 1921 - Roseland Civic League formed for improvement of Roseland. February 8, 1922 — men accepted as associate members May 1922 — road work paid for by this organization March 1, 1923 — name changed to Roseland Women's Club (R.W.C.) 1927 — Roseland district Commissioners gave permission to build on park land, as no one could buy because property laid out for Park purposes March 1927 — building began — underpinnings from old railroad bridge, donated by Andrew Rass. 1929 — building completed and Park land cleared 1927-1929 — R.W.C. paid for first village telephone in Roseland Post Office 1928/1929 — safety marker at railroad crossing paid for by R.W.C. 1935 — building rentals began for various organizations 1942 — underpinning of building repaired January 2, 1947 — repairs to water pipes April 7, 1947 — outside of building painted white by local residents 1949 — R.W.C. started community lending library in building 1949 — R.W.C. paid for new dock built behind community building ad o i � C ORIGINAL _ ROSELAND COMMUNITY BUILDING ':'Ft .T-',*,'.x',",3'4' 'L.7s'v .fW' ;-k'1+.[�'' f' v�.' _ i r; •L, r� P• p ri:f' Jr 1. r! .I 1. l•a '.r� 5 '�.r ,?,i{syr+. �`j;''�','h•„'' n',:,, w.v� ._x.A'.i-�„�""�"•. .�vrt, '�, `f12 '1 V•- .� L�..,•a /{!;: �! a�liY{y'fi'�_, . y. ..tr.,'M ,1._ � ,1�3� L,:. `.5: !K•�t,�. 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T ♦, , I f July 19, 2015 COPY OF LETTER SENT TO IRC Dear ladies and Gentlemen: The sinking of the Roseland Community Building was discussed following the historical marker dedication on April 22, 2015. As custodians of this building, the Roseland Women's Club is requesting a complete inspection of this building to see what can be done to restore / renovate / rebuild. Some of the structural issues are: • Stabilization of the entire structure; arresting sinking of the deteriorating under structure • Splitting of building where concrete block meets wooden structure also patched • Rotting of the roof; holes in roof • Insulation hanging from beneath building • Sagging windows • Wood floor previously cut around perimeter of room is now uneven, rotted portions patched • The original full front porch was never replaced; instead 2 awnings were installed The importance of this building to this community has been acknowledged. There are many groups that use this facility on a regular scheduled basis, as well as occasional use for showers, parties, etc. The Roseland Women's Club, with the help of maintenance by Facilities Management, has done its best to keep this building functioning as well as possible. We understand that there are budget restrictions that come into play, however, the time has come to take an aggressive approach to restore / renovate / rebuild this historical structure so it does not deteriorate any further and be lost. Thank you for your attention in this matter and we hope to hear from you soon. Sincerely, 0 Verna Moreira, President Roseland Women's Club 6 NOTICE AREA BENEATH DOOR ON ORIGINAL BUILDING THE BUILDING PRESENTLY SHOWS SINKING IN COMPARISON W.I., All AN U -1 Tn zm A� COMMUN BLDG �;� Y l 1 _ 01 _,- O .... cc > 7 WOODEN SECTION SEPARATING FROM CONCRETE BLOCK SECTION. - PATCHED WAR . .......... 0 Rp "—"71-1 % VA T T—v�,� 22§ 7,x!Z;R,7 7F1, 7 Z�l vpp"', !Roo." 'INV Ashrev; .......... ..... ....... SUR �pi 7g, -1 Alm teams 17 boost, 2, �71. -1............ Z4 nk 4f, ;=no Al 71 1 -40,5, :0. WAS w 7::7 7 7 rM -v 7,71.—1 .?r-1 SKY my"Olt. v wn it?PAS W, =Ze�P% -------�---PUN- yK 6 5U fta ROTTING OF ROOF - HOLES IN ROOF 3 roofs wooden portion, concrete block, bathroom 717-711. i+'.',.iAA11n , `:Yn,-,�-.},j';7'j�31 ,.;,H�. '•I.r`' 4 "°, .r '", .�k:{�(. n ,��p .v}•P•.r�'..''{'..',.j .,y '''tom}Q net`}r,r3C, � i V'�� r ,.;a• .° .f� P��"�t w`N -iT�'t'7 z•-'' �.�:F"H: �:�C�', stn'd F �� 1:'' �k54,r., i'f•�;'^}p.„k4F'"7�(��"�y`{a;u.k•,•4•�`f":�Fi h'�h`R'�' 5h,'j iO,p, .�ti.{'t:l -,•{.''�,•l..s»T� l3.`.✓„.;;�"+�,�",1"J',IPj,i _ '.`•w'2k.,_4;�„C�1�V�t'��`,y+-*3'�� FL��F,f.,i.`"��fiT r•� (. '��:�ti,`'°.t•rte'..��r'$'�,.. '7a vl,” '•'�� k�'��' T•R" "1.L�'�'�J.� itl. 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Y r -,�1 , L:r � Y-.�¢y,q YC �•N:, ��y 4 �, y ry r 11�.'. 7 � r I . � r i DQ UNVEILING OF HISTORICAL MARKER April 22, 2015 ' ����. rr, ,��♦� t��t, '1 by ' M °ti Yt�� y J �It,. r.. •� i Y- !J'1 '4. �'J` t � f���."v'r4 jF Y.t Y•;-;y: J ;.i r' • ,: 7n.,A IC kr ��1:'••J;,l'„� Y Ali '.”. ,S7� .;f )Or�r�1:F k1�' •- 3`: ..,,..y'.t..�3% '� tY'..�"r°+" �i�,1..,yu:�� !zl,•=!.•Y"'. �;i��,t,.t.`'�i�t�9 t`I l�t����t�i�C�}�l�t�� � ��.�'';:�'`�d'u�',' �:G. •�ff}•"•`.tA"`+�itik� .�: S, m;^-,^.n_ ...:.:�:i'.1i:,�Jx'l�:d.'f�r1,u:�A:dLYt.:5:6$'" �:�.'..:�::,:ti.w:`.i�.�_�t�'°",(�.•w'�Litide�..,:.�.'pa�:�reT�:.t:•':�c iwjL-a.fr:...... ...... W 0 15 �o 14,A Z, R 07 SELANU MM U NITY, -BUILDING �]17!7 - > h _7Roselind Womlih"S ClUb 1297183ird'I" q,, Avon'u'e Raselanid; FL November 14,1921-Roseland Civic League formed for improvement of Roseland. February 8,1922—men accepted as associate members May 1922—road work paid for by this organization March 1,1923—name changed to Roseland Women's Club(R.W.C.) 1927—Roseland district Commissioners gave permission to build on park land,as no one could buy because property laid out for Park purposes March 1927—building began—underpinnings from old railroad bridge, donated by Andrew Rass. 1929—building completed and Park land cleared 1927-1929—R.W C.paid for first village telephone in Roseland Post Office 1928/1929—safety marker at railroad crossing paid for by R.W.C. 1935—building rentals began for various organizations 1942—underpinning of building repaired January 2,1947—repairs to water pipes April 7,1947—outside of building painted white by local residents 1949—R.W.C.started community lending library in building 1949—R.W.C.paid for new dock built behind community building 2 40.6- 1 10/15/2015 January 1953—building of powder room began, replaces outhouse January 1953—remodeling of kitchen began March 7,1957—concrete block addition to building with a larger kitchen December 18,1958—porch addition January 19,1959-Indian River County Commissioner appointed R.W C.custodians of building and park grounds surrounding same. April 23,1959—Roseland Community Building dedicated to Daisy Webb Johnson November 19,1959—new window in powder room,roof leaks repaired March 3,1960—seeking to secure new roof,leaks jeopardizing ceiling February 1992—11 aluminum windows replacing wood windows 1996—building renovated with AC and heat added Many fundraisers were held to pay for above costs—while donating to various local,state and federal charities. Present—this building serves community—groups scheduled regularly: Alzheimers/Parkinsons—AA groups—Yoga groups—a meditation group—a music group as well as Roseland Women's Club Annual rummage sale-only fundraiser—proceeds donated to local charities,and other donations throughout each year. 3 ORIGINAL ROSELAND COMMUNITY BUILDING r A IM <, u��_, _ '* v,`,;`2,- � �f' -Z..-gra•, a�a _ Vit"' _ �-: ,;a•«„«'";+y£:«. ',"�"- �: -�•zw�^. ' "+ ^� `•� .�ia,ar-- max... a a PD 8- 2 i 10/15/2015 ROSELAND COMMUNITY BUILDING - 2015 R0 - 8ELAN0 —. _ ...._.__ C O F1 Pt U tV i`T Y S LO G � s '"--^�1•• -fie•.�`nV° a......_ ;per^ —�$-�� ^9..a���n wa.mw.RA.:a}: ..r,.o..z.L".-a'.a�t, ••+-a� —...._�Z.�r:.� I s July 19,2015 COPY OF LETTER SENT TO IRC Dear Ladies and Gentlemen: The sinking of the Roseland Community Building was discussed following the historical marker dedication on April 22,2015. As custodians of this building,the Roseland Women's Club is requesting a complete inspection of this building to see what can be done to restore/renovate/rebuild. Some of the structural issues are: • Stabilization of the entire structure;arresting sinking of the deteriorating under structure • Splitting of building where concrete block meets wooden structure also patched • Rotting of the roof;holes in roof • Insulation hanging from beneath building • Sagging windows • Wood floor previously cut around perimeter of room is now uneven,rotted portions patched • The original full front porch was never replaced;instead 2 awnings were installed The importance of this building to this community has been acknowledged. There are many groups that use this facility on a regular scheduled basis,as well as occasional use for showers,parties,etc. The Roseland Women's Club,with the help of maintenance by Facilities Management,has done its best to keep this building functioning as well as possible. We understand that there are budget restrictions that come into play,however,the time has come to take an aggressive approach to restore/renovate/rebuild this historical structure so it does not deteriorate any further and be lost. Thank you for your attention in this matter and we hope to hear from you soon. Sincerely, Verna Moreira,President Roseland Women's Club 6 i adv- 6-3 10/15/2015 NOTICE AREA BENEATH DOOR ON ORIGINAL BUILDING THE BUILDING PRESENTLY SHOWS SINKING IN COMPARISON am:. L!'COmmus ty'b iG< 7 7 WOODEN SECTION SEPARATING FROM CONCRETE BLOCK SECTION- PATCHED tp �.. - _ mac., 'T'�L.^t � � -t�° .;g. ?�%. .x3 a :•.'s - a 10/15/2015 ROTTING OF ROOF - HOLES IN ROOF 3 roofs— wooden portion, concrete block, bathroom 9 INSULATION HANGING FROM BENEATH BUILDING :i•z }j}j''�a;:� k�,; •w ^ � {"reg,..I r 4� 1;6€ a u x. Ste.-_�A"y• $'4 �$�, .'� 3 � �"�,id�?, .,time.:� ..._E""? �:"` .+. 'a � � �,�� sr':w z,'t � � ^ •. Y y�dF s 10 �p0 g 5 10/15/2015 SAGGING WINDOWS i b _.— �j 11 WHEN ORIGINAL FRONT PORCH REMOVED 2 awnings installed YIN r•:•�.r•,gCs$"w��•,�-.�� Xr.� •_:-♦,..:A'(.r,c"°..35..::l..a�;�•:,..x*w 4 .y`o�`µ� •�'b � - ``.�„ 8y. `.4 3�„tl��$§ Mo- = i5/'2.'�.`.'- •$'} � ��`f �`4:r X84 '�A ,�n-� i��Y%sa QN°i,5'4e5'd: f i�,:.a.s�'�•''n��s'�si i 12 i a$0 g 6 10/15/2015 WOOD FLOOR CUT ON SIDE OF BUILDING THAT IS SINKING uW --Q 4 13 PIER ON SAN SEBASTIAN RIVER Behind Roseland Community Building iN 14 a?O Q. 7 i 10/15/2015 UNVEILING OF HISTORICAL MARKER April 22, 2015 �:I' qE e:i•r.. ���� : . 15 i a8� a•8 DISTRICT INDIAN RIVER COUNTY, FLORIDA SIS MEMORANDUM TO: Honorable Emergency Services District Board of Commissioners THROUGH: Joseph A. Baird, County Administrator THROUGH: John King, Director of Emergency Services FROM: Brian Burkeen, Assistant Chief DATE: October 5, 2015 SUBJECT: Approval of Work Order No.l for Fire-Rescue Station#7(1893 90`x'Avenue) It is respectfully requested that the information contained herein be given formal consideration by the Emergency Services District Board of Commissioners. DESCRIPTION: Staff is recommending approval of Work Order No.l as attached to continue with the installation and design process of the modular building for Fire Station #7. Continuing with the Board approved Professional Design/Build Services Agreement with Barth Construction; the attached summary outlines costs of$32,289.00. FUNDING: ITEM Amount Account Number Station #1 Renovation Construction $32,289.00 11412022-066290-15020 Funding is to be derived from Emergency Services District budget. RECOMMENDATION: Staff recommends approval of Work Order No.I for the modular building for Fire Station #7. ATTACHMENTS: Work Order#1 281 i APPROVED FOR AGENDA Indian River County ApyeoNd Date Administrator FOR: October 13, 2015 Legal Budget BY: ' Risk Management x,07 Jo eph A. Baird Department County Administrator 282 I K 7i WM ' Indian River County Emergency Services District Board of Commissioners 4225 43"d Avenue Vero Beach,Florida 32960 Telephone: (772)226-3900 FAX: 772-567-9323 Project: Fire Station? Modular, 1893 90th Avenue Design and Preconstruction Emergency Services District AMENDED WORK ORDER NO. 1 FOR DESIGN/BUILD AGREEMENT PHASE IV WITH Barth Construction, Inc: This Work Order No. 1 is in accordance with the existing DESIGN/BUILD AGREEMENT PHASE I dated December 6, 2012 between Barth-.Construction, Inc (Design/Builder) and Indian River County (County). SECTION I — PROJECT LIMITS This Work Order No. 1 outlines for the Design/Builder to perform in connection with design, and preconstruction work and related design for a temporary modular building. SECTION II - SCOPE OF SERVICES As agreed upon between Design/Builder and County, that the Design/Builder shall provide design services to obtain and Indian River County Temporary Use Permit. Additional services include; • Site preparation and pad construction for modular delivery. • Civil design and permitting. • Soil borings and reports as required. The proposal from the Design/Builder is attached to this work order and incorporated herein. 1 283 IRCESD Work Order No 1 Barth Construction, Inc Fire Station Modular 7 October 13,2015 Page 2 of 3 I SECTION III — TIME FOR COMPLETION & DELIVERABLES/WORK PRODUCT 1. The Design/Builder shall provide the County: a. Proposed civil designs. b. Work Product and digital versions are to prepared and submitted so that the County or other consultants can readily use it for the design and analysis of the area, as defined. It shall contain all information necessary for third-party surveyor to independently recreate and/or utilize the survey work. It is acknowledged all final products become property of the County. SECTION IV—COMPENSATION The County agrees to pay, and the Design/Builder agrees to accept, for the above described services rendered as identified in Sections I, II, and III of this Work Order No. 1, for a total amount of$32,289.00 Any additional services not described hereon shall be pre-approved by the County. All invoicing shall include itemized costs and materials expended to complete the Work. Payments shall be in-accordance with the original Agreement dated December 6, 2012, The AGREEMENT is hereby amended as specifically set forth herein. All remaining sections of the AGREEMENT shall remain in full force and effect, and are incorporated herein. t 2 284 i IRCESD Work Order No 1 Barth Construction, Inc Fire Station Modular 7 October 13,2015 Page 3 of 3 IN WITNESS WHEREOF the parties hereto have executed these presents this 13th day of October, 2015. OWNER: DESIGN/BUILDER: BOARD OF COUNTY COMMISSIONERS BARTH CONSTRUCTION, INC INDIAN RIVER COUNTY, FLORIDA f 2 (Signature) /(Signature) Wesley S. Davis, Chairman Iz7- Jas-ojn Fykes' Project Manager Approved by BCC ATTEST: Jeffrey R. Smith, Comptroller and Clerk of Circuit Court Witnessed by: Deputy Clerk .(Signature) Approved as to Form and'Legal Suffic' ncy: illiam K. DeBraal (Printed name) Deputy County Attorney seph 4. Baird 6111-ounty Administrator 3 285 111BARTH Construction,Inc. General Contractor CGCO07847 September 30,2015 John King Indian River County Emergency Services 4225 43 rd Avenue Vero Beach,Florida,32960 Re:Station#7-Temporary Site Mr.King, We are pleased to present to you our proposal for the design and preconstruction work for the Station#7 temporary site in the I amount of$32,289.00. 1 This proposal includes design services to obtain an IRC Temporary Use Permit for the site.Also included is the cost to prepare the site and take delivery of the new modular unit The balance of the construction costs including all grading,paving and connection of all utilities will be included in a forthcoming proposal. This proposal is further clarified on the attached. Thank you Jason Fykes Barth Construction,Inc. 1717 Indian River Boulevard*Suite 202A*Vero Beach,Florida 32960 Phone: (772)778-3072*Fax: (772)770-3017 E-mail:inf 2barthconstruction.com*Internet:www,bartliconstruction.com F:\ProjectsllRC Fire Stations 2011 Wire Station#71Fire Station#7 SIte pLan Proposal 9.30.15.docx 286 ot) N 911BARTH Construction,ane. PROGRAMMING,BUILDING CODE&DESIGN REVIEW, and PRECONSTRUCTIONS SERVICES Project:Indian River County EMS Fire Station#7-Site Plan months 0 wlcs • � :.,.:. . ... . .. : �E.abor..: .. .. ,�. ::::::1VIaf.' :: ' - '�'TUTAI:.. :...CODE: ,... . .....^ ......:DESCRIPTION' ... .:. :..,..:: Ty ... UNI :..,:ilntf I ABOR'::....:: ::Unit' . MATERIALS' `<.::.5 .lnauaen:.......•...... ... .,: .- :..... '`,Cost •;�:......;... ..Y .,....,....:'Cost<'.:..,.....NoTaz•'....,,. ....BID`•!' .;.,;.�; ..-:...Tax C7%):.. Deism Builder Design Build Executive Phil Barth 2 His 150 300 0 :.:::-: .: "0' Estimator/Project manager Jason F &esL 80 Hrs 104 4000' 0 ? :' 0" 0 : ' 8000 Su erinteaden 8 Hrs 75 :..:. .. .......: :......,. : -604` 0 0 0 '` ''' 600 .....:.. Clerical 28 Hrs 45 1;260 0 : 0 0 :1260 Architectural,MEP&Struct Services ProScoqDa, 1 LS ":'.s :.' ;:Schematic Desi 1 LS ... 0 Desi n Develo me1 LS .:... - 0 1 LS 0 1 LS : .. ..;:.............. :,..,............ 0 Civil Design&Permiting 1 LS ::.' ' 0 7:7; 119501:,.. :: : `' 31950 Landscape&Irrigation Design 1 1 LS 1 0 :: = p: 0 Surveys-By Owner LS _:: p Soil Borings/Foundation Report 1 LS 0 ".:: 0` 1650 : 1650 FPL Deis &Fees LS ;......... ..:-..... ...... 0 0 0 ...........,.:.::;..,Y..,. :'..,;0 Document ReproductiowPrinting 600 ea 0 1 250 0 ::.!`.: 268 Shi in 0: ,. ............. 0 0 .. .. ,.... .......:::.:::. .... '.0 Miscellaneous �Building Pad for Trailer 1 I LS 0:1 0 '= ': 0 7523 :.' = ;'7523 Contin 10% total 0 :, ... ... . ..,..0. 0 i•r.," '; :':0:.l0 Davis Bacon Com liance ... . . ..... ,... . .... . :; . . ::;: . . .�::, •1a;r __j. DISTRICT INDIAN RIVER COUNTY, FLORIDA MEMORANDUM TO: Honorable Emergency Services District Board of Commissioners THROUGH: Joseph A. Baird, County Administrator THROUGH: John King, Director of Emergency Services FROM: Brian Burkeen, Assistant Chief Qjbl DATE: September 29, 2015 SUBJECT: Approval of Work Order No. 2 for Renovations on Fire Rescue Station #1 (1500 Old Dixie) It is respectfully requested that the information contained herein be given formal consideration by the Emergency Services District Board of Commissioners. DESCRIPTION: On December 16, 2014, the BCC approved Work Order No. I which provided for a scope of work for the renovation construction for Fire Station. Attached is Work Order No. 2 which details the demolition and construction for the renovation process of Fire Station#1 Continuing with the Board approved Professional Design/Build Services Agreement with Barth Construction; the attached summary outlines costs of$1,307,892.00 gross maximum price. FUNDING: ITEM Amount Account Number Station#1 Renovation Construction 1 $1,307,892.00 11412022-066510-15007 The Station 1 Renovation/Construction project was previously budgeted for$750,000. Additional funding($750,000)is available from Emergency Services District Reserves for a total revised budget of$1,500,000. RECOMMENDATION: Staff recommends approval of the Work Order No. 2 for Fire Station #1. ATTACHMENTS: GMP from Barth Construction, Inc. Work Oder#2 288 i APPROVED FOR AGENDA Indian River County AMroved Date Administrator i FOR: October 13, 2015 Legal re-7-1,4' Budget 10 7 BY: Risk Alanagement Jo eph A. Baird Department County Administrator �° 6•t 211' i Indian River County Emergency Services District Board of Commissioners 422543 d Avenue Vero Beach,Florida 32960 Telephone: (772) 226-3900 FAX: 772-567-9323 Project: Fire Station 1, 1500 Old Dixie Site Work, Preparation and Improvements Emergency Services District WORK ORDER NO. 2 . FOR DESIGN/BUILD AGREEMENT PHASE IV WITH Barth Construction, Inc. This Work Order No. 2 adds additional scope of work to Work Order No. 1 dated December 16, 2014, is in accordance with the existing DESIGN/BUILD AGREEMENT PHASE .I dated December 6, 2012 between Barth Construction, Inc (Design/Builder) and Indian River County (County). Work Order No. 2 agreement is as follows: SECTION I — PROJECT LIMITS This Work Order No. 2 includes tasks and services for the Design/Builder to perform in connection with demolition and construction of the existing building. SECTION II - SCOPE OF SERVICES As agreed upon between Design/Builder and County, that the Design/Builder shall provide all engineering, architectural and construction services to complete all tasks as outlined in Work Order No. 2 specifically detailed in the attached proposal. The additional services include; • Demolition of existing interior finishes on both the living and working sides of the station building • Minor structural enhancements to bring the structure into compliance with current building codes. • Two new storefront entrance doors and one new exterior window. • Three new HVAC systems including new metal ductwork. • New interior partitions, walls, floor and ceiling finishes. • New interior layout, finishes and equipment will generally match those provided and installed at the recently completed Station 13. 1 290 IRCESD Work Order No 2 Barth Construction,Inc Fire Station 1 October 6,2015 Page 2 of 3 I • Removal of the planter walls and fill adjacent to exterior walls, patch stucco as required and new paint on the exterior of the building. • New roof on both the flat and sloped roof. SECTION III —TIME FOR COMPLETION & DELIVERABLES/WORK PRODUCT 1. The Design/Builder shall provide the County: a. Work Product and digital versions are to prepared and submitted so that the County or other consultants can readily use it for the design and analysis of the area, as defined. It shall contain all information necessary for third-party surveyor to independently recreate and/or utilize the survey work. It is acknowledged all final products become property of the County. 2. The services shall be completed by the Design/Builder and delivered to the county within 180 days for notice to commence. SECTION IV— COMPENSATION The County agrees to pay, and the Design/Builder agrees to accept, for the above described services rendered as identified in Sections I, II, and III of this Amended.Work Order No. 1, for a total amount of$1,307,892.00 Any additional services not described hereon shall be pre-approved by the County. All invoicing shall include itemized costs and materials expended to complete the Work. Payments shall be in accordance with the original Agreement dated December 6, 2012. The AGREEMENT is hereby amended as specifically set forth herein. All remaining sections of the AGREEMENT shall remain in full force and effect, and are incorporated herein. i I 2 291 IRCESD Work Order No.2 Barth Construction,Inc Fire Station 1 October 6,2015 Page 3 of 3 j IN WITNESS WHEREOF the parties hereto have executed these presents this 13th day of ` October, 2015. OWNER: DESIGN/BUILDER: BOARD OF COUNTY COMMISSIONERS BARTH CONSTRUCTION, INC INDIAN RIVER COUNTY, FLORIDA (Signature) `r (Sf nature) Wesley S Davis, Chairman rr Jason Fyk s Project Manager Approved by BCC ATTEST: Jeffrey R. Smith, Comptroller and Clerk of Circuit Court Witnessed by: Deputy Clerk (Signature) Approved as to Form and Legal ufficiency: IVIL, illiam K. bbBr6al (Printed name) Deputy County Attorney JoA. Baird Count - &A�n Administrator 3 292 illBARTH Construction,Inc. t General Contractor CGCO01847 September 25,2015 John King Indian River County Emergency Services 4225 43 rd Avenue Vero Beach,.Florida,32960 Re: Station# 1 Renovation Mr.King, We are pleased to present to you our proposal for the renovation of the Fire Station#1 site in the amount of $1,307,892.00 The proposal is based upon the plan set dated September 11,2015 prepared by EDB Architects.The scope is generally describe as; demolition of existing interior finishes on both the living and working sides of the station building. minor structural enhancements to bring the structure into compliance with current building codes. 2 new storefront entrance doors and 1 new exterior window 3 new HVAC systems including new metal duct work new interior partitions,walls, floor and ceiling finishes the new interior layout,finishes and equipment will generally match those provided and installed at the recently completed Station#13. removal of the planter walls and fill adjacent to exterior walls,patch stucco as required and new paint on exterior of building new roof on both the flat and sloped roofs. Please refer to the attached for further break down of the costs. Thank you Jason Fykes Barth Construction,Inc. 1717 Indian River Boulevard*Suite 202A*Vero Beach,Florida 32960 Phone:(772)778-3072*Fax:(772)770-3017 E-mail:info@barthconstruction.coni*Internet:w\vw.barthconstruction.com FAProjectsllRC Fire Stations 20111Station#11Fire Station 13 GMP letter 9.28.15.doc 293 o� N I.R.C. ]Fire Station# 1 180 DAYS Sq.Footage 7,876 Estimate 26 WEEKS 6 Months 'i '•'�:oiY ±�' CiF• Im �'{N` �f� �r i •�., .{. .ar � Pp d ,. y 5 ),, n'� 1 tf.Ars•. ya iC30 d:@a ud?r.. u is' sai 1010 Equipment Rental E * - - - 0'.00 1013 Crane Rental Pr 'ect Man ernent Y '' �,$' .° * 78,000 - - ;:;78.;000::� 9.90 1020 Field Supervision , �z� * 52,000 - - sz;ooas: 6:60 1030 Trailer Rental ~ A * 2,800 - .........x8.oa:: 0.36 1031 Tem .Water B Owner * - - 0:00 1032 Temp.Power By Owner .o -� * _ - .. . ...000 1033 Telephone * - 450 - 450:': 0.06 1034 Temporary Toilet ..� * - 800 - 800i c..... ....=. 0:10 1037 Temp.Road Access 1038 Project Sign 500 - 590 0:0.6 1039 Temporary Fence OWN, * - 500 - 500 0.06 1040 Field Office Supp. 50 1050 em T .Protections'' ,; * - 1,750 - 2 750'' 0'.22 1058 lFirst Aid MMI affirm * - s0 - 507 4:01 1059 Saf t 29 * - 250 - 25.0'::... ........ 0:03 1060 Printin /Postage �5 ,...5 * - 1,500 - 1061 Moving&Stora a ;' * - 2,500 " 2;500 0.32 1070 Photography s _ 50 5 ........ .. . 0.01 1090 Payroll B&B * - - - _ ..+...._..::: ... . .....0.0.0 Architectural Fees Part II * - - 14;500 14,500`• 1.84 Architectural Reimburables * - 500 Civil En ' eenn Part IIw r '� ,� * - - .. . '.0.00 yaw * - 0:00 1120 Soil Testing * - 750 1125 Concrete Testing * 1,250 - 1' S0` :0:16 1130 1 Su v vehicle °-.' ;� . * �- - - �...... -. . . 0:00 1133 1 Sm Tools/Supplies 1n` * - 2,000 - 2'000` 0.25 1138 Owned Equipment MOW= * - - 0.00 1140 Housekeeping Labor 3,500 - 3 00 0.44 :._ 1142 Final Cleaning .. - 2,500 1158 Solid Waste Impact Fee 0:00 Electrical Engineering 0:00 1200 Surveying Carter �� ;.'' �� * - 3,500 ......... 3;500 .......- 0:44 1205 Layout � � * _ _ _ o:oo 1250 Common Labor „p * - 3,500 - 3'500 ' 0:44 1260 Charges " - 7,000 -0:89 OWN 0.00 1273 As Built~ * - - - M 11 I ✓^ a ^+,•••� rc n r MINI= IelM � ..,'!3`.'4 '14., '� 11 n I.$. �f'�':,.,1. N.• ;.?,^";R r .,i� i�,1�d'i M. 1",�,v�:f'•, ^Iq^"i1.°1t',{c'I'+r"PtI^�i '!� r E,• '�, ..,ad4 ^.a� , .i ..1, u. _ rs _I f :,� 4.1 k:�st,,hi� .. h � ^m,a..� ,k::,:Jft!f �! re.,:l,•�•4.I..�f.�tt;,'[J.4 kk,li t. ,�i',%�:..l,,.1'lj , (�I..��.16o.:e...�[�.5�!•t. �..,., '..Y., ,.1.r.;�.,•._�.,..+�. j. !tr I„I'tfl {� II�� _�q liym'r;u,:al.Yl}i�4•:.'.ti:�L,.±S.r'Y:.���f4 .lug ...4��.iY�:'`�u '.Ir f ,•I,.N'�:.li•I l�” j ��f 4':li M �`.';l'�I �'I'. .�[ 11 . . • .•• 1!l,i!(Yr{til�ti�,,61i' ?'iq�j© '` --G.:?i•tit%;.�r!;rc'+i...Nl'<•.���.Ifn1'.��© 1 1 11 Y -- .IN$„yi_,x,''51:'31;:,,t;.a...•''^.I -- a,�`l._y`�j:�;')'�:•h1l��:rz'',�}Wi'�'�i,�a© 0 01 Site Development -- �.,..• .. _,C' ti511�rH .�,;T'`;r5llii�?Yil© i e 1 Gut Out/Plumb ..• •.a. •t 3��:rrTUSK!,' It,'�8.15''`I� I I,,71n,¶© 1 111 1 00 6 -_ 'r'.'Ri''�>e vi 1�':i.�?`E4ie'i�d1'h __ L< '�'.11'��}'4t.'���:`-'�f 1�1�9'i''•>�nl.°x.'•17© 1 11 some 1 1 • '• •. _ i:�q'�j�+.�tL�ii'`I�yjS;rl,lt:`' f��%.t.1'� 1 �0 1 1 4: -_ •. [.�'�!p•:,lAeaiS'C-Tf�'%?�1'.Yj'!.71�11,%{© 11 1 i 1 1 11 :... -1!S• • � fS•��''�!��'�I g 11v 0 1 lKIIINIM-1-1 M11,1112111" - 1 1 M.: . . u. _ 'la�;�1�`;;''i j:a(5:3;.fjn'�,t�•,;r:Jl� 1 e 1 ���°��aj.U^��;;-fir:�'x�I�,•,f.�;I I I I 1 11Concrete Subcontractorf's:'ilu?"J }_'.•Ki�.t,:.r:L(�tl 1© 1 1MEN0 f ka—sonry Subcontractor 'j c4;T I I!'+ ad^r ly,:,�':pI'•'I,�,,r-7 i7:�'.�I 1 1 •1 1 •i 1 1. 1/ • _ .-u. ��.I i!::71jo�,lrn;....sl�h-�i� ,I I:.,� N I.R.C. ]Fire Station# 1 iso DAYS Sq-Footage 7,876 Estimate 26 WEEKS 6 Months �W�, yy�� M. i .OSxIs.O�B 06200 Finish Carpentry * 2,500 1,400 07160 Umderslab Vapor Barrier 07200 Insulation=Sound/Ic ene/core fill Gale * 35,678 , 35'5:78' :?:;• i °i4:53 • * ;=;:.i_�:>,.; ;:0:00 07500 Roofmg 69,000 07600 Flashing&Sheet Metal ' x•00 07710 Gutters&Down Spouts 07715 Drip Flashings 07840 lFire Stopping ' ;!7777777"7777.0d * ?;:i<<.,. .,..,YOQ:'' 07900 Joint Sealers 100, + X0:00 08100 Hollow Metal Doors&Frames * 39,850 59;850; Labor 08200 Wood Doors ' 0:00 ..................... 08300 O.H Coiling Doors no motors on App Bay Doors * 18,000 38;000 2:29 08400 Entrances&Storefronts Vero Glass + 4,000 08520 Aluminum Windows Vero Glass 08700 Finish Hardware TQS j qQ * 5,800 08800 Glass&Glazin * : - ;a0o Mirrors Vero Glass * 750 750 77-7--1;500?'} i0'h9 09100 1 Stucco * 9,900 77<:99.pQ`:.' 1`.26 ,:0:00 09230 Cement Backer Board by clayton * "'::,:": 'AM 09250 Drywall Clayton * 63,900 FRP Panels RR Ceilings + - '0:00 09300 Ceramic Tile Classic Floors * 45,200 09510 tAcoustical ceilings Accurate Acoustics * 13,890 : 09624 lResilient Rubber Flooring Workout Room * 12,300 77777557:"' 09900 Painting * 31,500 "`' r3150t,ls ?,,'. 4:00 Apparatus Bay Painting 3,760 :'.3;760;:es"` 0:48 09986 Sanitary Ceiling Panels Marble Sills « .0`00 Cultured Marble Showers&Vanity Tops " 9,200 . :9;ZOa°:: ::..`." ":1:f7 Shower membrane * :_':'::;' 0.00 10155 Toilet Partitions Deacon + 7,025 i'c. ?'7;025x.`.. "' "` 0:89 10260 Corner Guards Deacon * 2,790 777772W:;:....`'.' : ,. 0:335 10440 Spe2j2Lty Signs * Oi4.0 ■ - ''0:00 / 1 :I 1 � 1 {�$�T�J'}!(p1 .,a. ,.r, L.f f RM�iTC? 1pl ..rnuFSt� ,J"�l, 1�•'fi�?' ✓"^V.'1�'f'm ati"X'�^,,i5,;sn�r+;l�.it'r7,r.�•.^.�* ,4= �, rT 9}'!' 4 •t '!�l'S�"�1!'�y J�1�... 'I:Y;%�•,.. 1.N �1+. �.tr 1 ��.•n'I�. �.I' II'..�'- '.l t. I..,. ..Y.. ..I i I..(.V 1.... �� -i1�� 1 V > 11� .Fi .iR 't i� '.c.al' / ..11,A•s- •.-�.•; .yr�. :�.,>' Y;�I , v�r ?�, ..b ,a,. r�:.�,.l. . ..I• 1���,n .��• j �t, m�1 a S ifs. :Y 1✓ 'C' 5': .I1 L1.7,Ir 11 L�•,f, �.. ..I.if. J•.�+ uclltl.o c•a:J •J'. .Il tl •:v to .:�l.. �6, �: tl. 1•,•4.0 i'i:i• .I "7y .J I.H.. J `Li r. •l!` 1rn c;1• !-!yi}.'u )- .,,�yt I':�. J,� ..l �,M{,1C.. mf. �.,�.,�.' .��,��33 .�i�.,.l.,� •'(rx.)� , aV„5i ..�';•1 s.:..,�: •..�••ru. ..�:.}�.a�1.� ;}•� .,a. J: ,91j1 ✓� •M �. Y �,�Y.Ai�.r,M„n � .,a' O,rn.,r"'. ,. , °l• 4 1, xr ,,.1 I.�c _ ;.`h.. Ir, �,�t.. S: m,,n,• �M ?`' ;r� ,v rl:,:N {r::; r `6,. :,42.;:�t„- 1< 5,A ,n n; u ,,J•C 4.S:.Jti� ,..1iI;,' ... •i.ni�Jms.� i:v.'LL�'.:. .vire�J. :l!CI .�.:�I..CG;L'..'.r.0�•.:,J�a:. ,�. P�::i�+i.v'"�'. �:C. �.r::�:ln.'l a..�•. 1,.1� i' �:n',::s:{I •• "A.'. .n.-. �,,. -•' 1 1Gear Hose&LockerAccessories r•rn s ' 12,150860 i 1:11Toilet Accessories2,480 1,000 -_ • :1 .�:;,I'.^��.�:e�''i.Z:Y;'l•:d'�`.'llhu.M"�:Ws:S© Ml- ME 8,000 1 it -_ •' EI�N/�.d'C':I "ISs�°���Jllf: 37,714 Shel �#Z in EMS Storage �p%,�'}'yea :1 ::e Gas-(includes demo existing) mp� 41,600 _- •. . --I:':,:711.9g'1 j_M"•j24,840 i .111 w. '' l;•lia �'Ll''±5�: '':Ld© 98,500 11 App BayLighting 9,750 -_ .- • �:[rl�c:-���:.�i If�n^Tc�`�ni,:;I;rY,..y'��.:_ii�}�"_'J:,;,�"?© i i 1 -- Im.•• w i?4iiAr.�ti:?il�•.'. .I,11�,- 5,000 111 1 � �' fl b/ �` rVt {115:r ��• 'ij S7„ t1 � gP m �^ Iw{t' ' 7 1 c • �''-''s �' � r � d •L.�.s:.'On ,1 w�..µf•� 4..i ° .,_.'�.'3��.'�i.>W'I,�, L Lr c �r y r�i� �'R• v�,k.�. AY J`�iS fY rai li �3 fi• �. ry I +r{an,-lcn' DISTRICT INDIAN RIVER COUNTY, FLORIDA MEMORANDUM TO: Honorable Emergency Services District Board of County Commissioners THROUGH: Joseph A. Baird, County Administrator THROUGH: John King; Director Department of Emer e cy ervices FROM: Brian Burkeen, Assistant Chief DATE: September 28, 2015 SUBJECT: Radio System Upgrade Purchase for Fire-Rescue Hand-Held Radios It is respectfully requested that the information contained herein be given formal consideration by the Board of County Commissioners at the next scheduled meeting. DESCRIPTION AND CONDITIONS: In 1995 Indian River County began developing a county wide radio system that could be utilized by all county entities. The system went live in 1996 and the majority of the original equipment distributed is still in use, with maintenance and service support provided by Communications International. New technologies and future FCC mandates for radio interoperability will require an upgrade to both the radio equipment and supporting infrastructure equipment. Emergency Services and the Budget Department are developing a phased five-year program for the replacement of this equipment. Fire-Rescue hand-held radios are used 24 hours per day and endure much wear and tear while providing intricate elements to carry out the daily operations of the work detail. ALTERNATIVES AND ANALYSIS: The Fire-Rescue Division has been offered an opportunity to purchase all new hand-held radios with the upgraded requirements needed by mandates at a significantly reduced cost. Communications International has offered a one-time only offer for ninety-six (96) new hand- held radios for a total price of$240,000.00, or $2,500.00 per unit. This offer presents a savings of $2,455.00 per radio, and $235,600 total purchase savings if the radios are purchased from another vendor or at a later date. 298 FUNDING: ; Funding for the replacement of the Fire Rescue hand-held radios is available from Emergency Services District— Reserve for Contingencies. ITEM Amount Account Number Hand Held Radios $240,000.00 11412022-066450 RECOMMENDATION: Staff recommends that the Board of County Commissioners waive the requirement for bids to purchase the replacement radios and authorize the Purchasing Division to issue a Purchase Order to Communications International for 96 radios at a total of$240,000.00. ATTACHMENTS: Price quote from Communications International APPROVED FOR AGENDA Indian River Co. A Date FOR: October 13, 2015 Legal J Budget � lv�-f5 BY: PFR F CZt�� Dept. Josep A. aird Ris -Mgr County Administrator General Svcs. 299 i QUOTATION C1 COMMUNICATIONS INTERNATIONAL Page 1/2 4450 US Hwy 1 Date 9/22/2015Vero Beach, FL 32962 Voice. 772.569 5355 Fax: 772.794 4248 Quote Number QTE1502032 jwillingham@ask4cii.com Bill To IRC Emergency Services site IRC Emergency Services-EMS Radio System Manager Emergency Services Dept 4225 43rd Ave Radio Systems Manager Vero Beach,FL,32967-1671 4225 43rd Ave USA Contact VowBeach,FL,32967-1561 772-562-2028x3009 Fax: Site Number Description Salesperson Reference IRC130EMS I Description City List Price Disc% Disc Amt Sale Price Total Billing XG75 portable scan 96.00 2,500.00 0.00% 0.00 2,500.00 240,000.00 EVXG-PB78Y PORTABLE,XG-75,764- 870MHZ,SCAN,BLK-YEL LIST $1,995.00 MAEV-NPL3R Feature,Max(1024+) System/Groups LIST $0.01 EV-PL4U Feature,Single-Key DES Encryption LIST$0.01 EV-PRO FEATURE,PROVOICE LIST$250.00 EVXG-NPL4F Feature,P25 PHASE 2 TDMA LIST $250.00 MAEV-PKGPT ,Feature Package,P25 Trunking LIST $1,100.00 MAEV-PKGED Feature Package,EDACS Trunking LIST$1,100.00 EV-PA3R BATTERY,LI-ION,2400 MAH LIST $80.00 MAEV-NCH9T CHARGER SINGLE,TRI CHEM LIST$120.00 MAEV-NNC5X Antenna,764-87oMHz,1/4 Wave Whip LIST$40.00 MAEV-NHC2G Belt Clip,Standard,P7300 LIST$20.00 TOTAL LIST $4955.02 per portable Program,Portable Scan 96.00 32.50 100.00% 32.50 0.00 0.00 300 QUOTATION C) COMMUNICATIONS INTERNATIONAL Page 2/2 4450 US Hwy 1 Date 9/22/2015 Vero Beach, FL 32962 Voice 772.569 5355 Fax:772.794 4248 Quote Number OTE1502032 jwillingham@ask4cii.com Description pry List Price Disc% Disc Amt Sale Price Total Subtotal: 240,000.00 Prices quoted are valid for(30)Days from Document Date. Plus Tax 0.00 Orders may be subject to shipping&handling charges. All warranties are manufacture's warranties. Total Due(USD) 240,000.00 Please complete the details below and fax or email them to us. ❑ Purchase Order Number Please place my order now ❑ Credit Card Name ❑ visa ❑ Mastercard ❑ sankcard Card No. Exp.Date Signature Cardholder's Name ❑ Cheque 4450 US Highway 1 Vero Beach,FL,32967,USA By signing this Quotation and/or submitting a purchase order pursuant to this Quotation you acknowledge that you have read and agree to be bound by Communications Int'I.Inc.'s Terms and Conditions of Sale Service and Technical Support. 301 r DISTRICT INDIAN RIVER COUNTY, FLORIDA MEMORANDUM J TO: Honorable Emergency Services District Board of Commissioners THROUGH: Joseph A. Baird, County Administrator THROUGH: John King, Director of Emergency Services/Fire Chie FROM: Brian Burkeen, Assistant Chief l DATE: September 29, 2015 '•`� SUBJECT: Approval to Enter Into a Technical Service Support Agreement for Fire- Rescue Division from Physio Control, Inc. It is respectfully requested that the information contained herein be given formal consideration by the Emergency Service District Board of Commissioners. DESCRIPTION: On September 30, 2015, the maintenance agreement for the 13 Physio Control LifePak monitors expired. Fire-Rescue is requesting to enter into a Technical Service Support Agreement to provide ongoing repairs and maintenance for the cardiac equipment. Medtronic Physio Control is a sole source provider for maintenance of this equipment. Attached is a maintenance contract for thirteen(13)cardiac monitors to the maintenance contract. Physio Control Inc. is the vendor for all of the cardiac monitors and AED's within the Fire-Rescue Division. Physio Control Inc. is the manufacturer of the LifePak series of cardiac monitors and defibrillators. The sales and service force from Physio Control Inc. are direct manufacturer representatives. This critical patient care equipment is very technical in nature and the Department of Emergency Services, Fire-Rescue Division must ensure that the equipment is properly maintained and serviced by factory- trained personnel to reduce liability risk. Any malfunction of the Lifepak equipment during life saving operations would jeopardize the assets of the County if litigation should occur. FUNDING: ITEM Amount Account Number Equipment Maintenance $19,054.00 11412022-034690 Cost of this maintenance contract is$57,161.00 payable over a three(3)year period and is included in the approved FY 2015/2016 budget. ! 302 RECOMMENDATION: Staff recommends approval of the Technical Services Support Agreement with Physio Control Inc. in the amount of$57,161.00. ATTACHMENTS: Referenced Technical Services - Biomedical Equipment Services Agreement Addendum Sole Source Letter Certificate of Liability APPROVED FOR AGENDA Indian River Co. Agrrb&A Date FOR: October 13, 2015 Legal 400— In-7-Q Budget _ osep A. Baird Dept. I0 16 j County Administrator Risk Mgr V o o�-i5 General Svcs. 303 TECHNICAL SERVICE SUPPORT AGREEMENT Contract Number. End User 0 02609703 Bill To 9 02609708 INDIAN RIVER CTY EWES INDIAN RIVER CTY 4225 43kD AVE 1801 27TH ST VERO BEACH,FL 32967 BLDG A VERO BEACH,FL 329646 This Technical Service Suppart Agreement begins on 9.30:2015 and expires on 919.2018. The designated Covered Equipment Zndfor Software is listed on Schedule A.This Technical Service Agreanent is subject to the Terms and Conditions on the reverse side of this document and any Schedule B.if attached- If any Data Management Support and Upgrd&Service is included on Schedule A then this Technical Service Support Agreement is also subject to Physio-Cantrots Data Management Support and Upgrade Service Terms and Conditions,rev 7 S9-1. Price of coverage specified on Schedule A is $57,168.00 per term,payable in Annual installment. Special Terms I S%DISCOUNrr ON ACCESSORIES IS%DISCOUNT ON ALL ELECTRODES Accepted- Cosrtrol,Inc. Customer. By: By: Tide: r��Y ►r� _�v:�_ — Print: Dau: Title: Date: Purchase Order Number: Territory Rep: EAVV63 Customer Contact: Darren Logozzo Chief Cory Richter Phone: Phone: 772-2-76-3863 FAX: 800.772-3340 FAX: APPROVED AS TO Reference Number: AC-0152 Renewal AN FF1 ;`(Z Printed: 104 2015 Page I of 6 BY WILLIAM K.t;EEtae,P.t_ DEPUTY COUNTY Af rORWY 304 PHYSIO-CONTROL,INC. TECHNICAL SERVICE SUPPORT AGREEMENT TERMS AND CONDITIONS Customer's signature on this Agreement or a valid purchase order referencing this Technical Service Support Agreement is required prior to Physio-Control's acceptance and performance of this Agreement.This Agreement covers only the equipment listed on Schedule A("Covered Equipment") These terms constitute the complete agreement between the parties and they shall govern over any other documents,including Customer's purchase order These terms may not be revised in any manner without the prior written consent of Physio-Control. SERVICES.The Services provided under this Agreement are set forth on Schedule A.Physio-Control strives,but does not guarantee, to return service calls within two(2)hours and to resolve service issues within twenty-four(24)hours. Following Services, Physio-Control will provide Customer with a written report of actions taken or recommended and identification of any materials replaced or recommended for replacement.The following Services are available and further described as they relate to each specific Physio-Control device on Schedule B "Repair Plus Service"or"Repair Only Service"means repairs,Battery Replacement Service,parts and labor necessary to restore Covered Equipment to original specifications,subject to Exclusions(as set forth below) "Preventative Maintenance"or"Inspection Only Service"means inspection and adjustment to maintain Covered Equipment in satisfactory operating condition.Inspections include tests,measurements,and a thirty-point evaluation of Covered Equipment. Covered Equipment is properly calibrated,mechanical operations are checked and adjusted,if necessary,and output measurements are verified to function properly Electrical safety checks are also performed in accordance with National Fire Protection Association(NFPA)guidelines.Preventative Maintenance and Inspection Only Service are subject to Exclusions. "Comprehensive Service"or"Repair&Inspect Service"means repairs,Battery Replacement Service,parts and labor necessary to restore Covered Equipment to original specifications,and inspections to verify proper device calibration,mechanical operations and output measurements,electrical safety check in accordance with NFPA guidelines,and Updates(as set forth below),subject to Exclusions. "Battery Replacement Service"means replacement of batteries on a one-for-one,like-for-like basis,up to the number of batteries and/or devices listed in Schedule A.Only batteries manufactured or distributed by Physio-Control are eligible for replacement. Battery replacement is available upon Customer notification to Physio-Control of the occurrence of:(i)battery failure as determined by Customer's performance testing and evaluation in accordance with the applicable Operating Instructions;or(ii)as recommended in the applicable device's Operating Instructions. At the discretion of Physio-Control,battery replacement shall be effected by shipment to Customer and replacement by Customer,or by on-site delivery and replacement by a Physio-Control Service Technician.Upon Customer's receipt of a replacement battery,the battery being replaced shall become the property of Physio-Control,and Customer must return the battery being replaced to Physio-Control for proper disposal. In the event that Physio-Control does not receive the battery being replaced,Physio-Control will invoice Customer the then-current rate for the replacement battery "On-Site Service"means that a Physio-Control factory-trained technician will provide Services at Customer's location.Services will be performed between 8:00am and 5 00pm local time,Monday through Friday,excluding holidays.Customer is to ensure Covered Equipment is available for Services at scheduled times.Some Services may not be completed On-Site.Physio-Control will cover travel and/or round-trip freight for Covered Equipment that must be sent to our•designated facility for repair "Ship-In Service"means that Services will be performed at Physio-Control's designated facility Physio-Control will cover round-trip freight for Covered Equipment that is sent to our designated facility.for Services. If Covered Equipment is not available when Services are scheduled or Customer requests services or goods not covered by this Agreement or outside of designated Services frequency or hours,Physio-Control will charge Customer for such services at 10%off Physio-Control's standard rates(including overtime,if appropriate)and applicable travel costs in addition to the contract price.Repair parts required for such repairs will be made available at 15%off the then-current list price. EXCLUSIONS.Unless otherwise specified,Services do not include the following Exclusions. • supply or repair of accessories or disposables • repair of damage caused by misuse,abuse,abnormal operating conditions,operator errors,acts of God,and use of batteries,electrodes,or other products not distributed by Physio-Control • case changes • repair or replacement of items not originally distributed or installed by Physio-Control • Upgrades,and installation of Upgrades • battery maintenance,performance testing,evaluation,removal,and recycling LOANERS.If Covered Equipment must be removed from use to complete Services,Physio-Control will strive to provide Customer with a similar loaner device until the Covered Equipment is returned.Customer assumes complete responsibility for the loaner and shall return the loaner at Customer's expense to Physio-Control in the same condition as received,upon the earlier of the return of the Reference Number: AC-0152 Renewal Printed:4/15/2015 Page 2 of 6 305 removed Covered Equipment or Physio-Control's request. UPDATES."Update"means a change to a device to enhance its current features,stability,or software.If Comprehensive Service or Repair&Inspect Service is designated for Covered Equipment on Schedule A,Physio-Control will install Updates at no additional cost,provided such Updates are installed at the time of regularly scheduled Services.Updates installed on Covered Equipment designated on Schedule A as Repair Plus Service,Repair Only Service,Preventative Maintenance Service,Inspection Only Service, or at a time other than regularly scheduled Comprehensive Service or Repair&Inspect Service,will be billed on a separate invoice at 20%off the then-current list price of the Update.For all Service plans,if parts must be replaced to accommodate installation of new software,such parts may be purchased at a rate of 30%off the then-current list price. UPGRADES."Upgrade"means a major,standalone version of software or the addition of features or capabilities to a device.For all Service plans,Upgrades must be purchased separately and are not provided under this Agreement.Upgrades are available at a rate of 17%off the then-current list price. PRICING.Pricing is set forth on the first page of this Agreement,on the Quote for Services,and/or on the Invoice for the Services purchased.Prices do not include taxes.Sales,service or use taxes will be invoiced in addition to the price of the goods and Services covered by this Agreement unless Physio-Control receives a copy of a valid exemption certificate.If the number or configuration of Covered Equipment changes during the Term,pricing shall be pro-rated accordingly For Preventative Maintenance Service, Inspection Only Service.Comprehensive Service,and Repair&Inspect Service,no pricing deduction will be made for removal of Covered Equipment if preventative maintenance and inspection have already been performed during the Term and no further preventative maintenance and inspection are scheduled to occur Discounts may not be combined with other special terms,discounts, and/or promotions. PAYMENT.Payment is due within thirty(30)days of invoice date. WARRANTY.Physio-Control warrants Services performed under this Agreement and repair/replacement parts provided in.performing such Services against defects in material and workmanship for ninety(90)days from the date Services were performed or a repair/replacement part was provided.Customer's sole remedy shall be reservicing the affected Covered Equipment and/or replacement of any part determined to be defective,without additional charge.provided Customer notifies Physio-Control of any allegedly defective condition within ten(10)calendar days of its discovery by Customer Physio-Control makes no other warranties, express or implied,including,without limitation,NO WARRANTY OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE,AND IN NO EVENT SHALL PHYSIO-CONTROL BE LIABLE FOR INCIDENTAL,CONSEQUENTIAL,SPECIAL,OR OTHER DAMAGES. TERM.The Term of this Agreement is set forth on the first page of this document,or in the Quote and/or Invoice for the Services purchased.This Agreement shall automatically renew unless terminated by either party with written notice thirty(30)days prior to the expiration of the then-current Term. Prices are subject to change upon renewal. TERMINATION.Either party may terminate this Agreement for material breach by the other party by providing thirty(30)days'written notice to the other party,and provided such breach is not cured within the notice period.In addition,either party may terminate this Agreement at any time upon sixty(60)days'prior written notice to the other party' In the event of such early termination by Customer, Customer shall be responsible for the portion of the designated price which corresponds to the portion-of the Term prior to the effective date of termination and the list=price cost of any'preventative maintenance,inspectidns,or repairs rendered during the Term. DELAYS.Physio-Control will not be liable for any loss or damage of any kind due to its failure to perform or delays in its performance resulting from any cause beyond its reasonable control;including,but not limited to,acts of God,labor disputes,labor shortages,the requirements of any governmental authority,war,civil unrest,delays in manufacture,obtaining any required license or permit,and Physio-Control's inability to obtain goods from its usual sources.Any-such delay.shall not be considered a breach of Physio-Control's obligations and the performance dates shall be extended for the length of such delay DEVICE INSPECTION BEFORE ACCEPTANCE.Any device that is not covered by either a Physio-Control Limited Warranty or a current Physio-Control Technical Service Support Agreement must be inspected and,repaired(if necessary)to meet original specifications at customer's cost at the then-current list prices prior to being covered under a Technical Service Support Agreement. Physio-Control reserves the.right to refuse to support any device that has been remanufactured by a company other than Physio-Control. MISCELLANEOUS.(a)During the Term of this Agreement and for one(1)year following its expiration,without Physio-Control's prior written consent,Customer agrees to not to solicit or offer employment to anyone who is employed by Physio-Control to provide Services such as those described in this Agreement;(b)this Agreement,and any related obligation of other party,may not be assigned in whole or in part without the prior written consent of the other party;©this Agreement shall be governed by the laws of the State in which the Services are provided;(d)all costs and expenses incurred by the prevailing party related to the enforcement of its rights under this Agreement,including reasonable attorney's fees.shall be reimbursed by the other party Reference Number: AC-0152 Renewal Printed-4/15/2015 Page 3 of 6 306 PHYSIO-CONTROL,INC. TECHNICAL SERVICE SUPPORT AGREEMENT SCHEDULE A Contract Number: Servicing Rep- Darren Logozzo,EAVV63 District: SOUTHEAST Phone: FAX- 800-772-3340 Equipment Location INDIAN RIVER CTY EMS,02609703 4225 43RD AVE VERO BEACH, FL 32967 Scope Of Service On Site Comprehensive Coverage Ref. Effective Expiration Total Model Pan Number Serial Number 'Line Date Date Inspections LIFEPAKO 15 V15-2-000051 .38153131, 1 9/30/2015 9/29/2018 3 LIFEPAKO 15 V15-2-000051 38153136 2 9/30/2015 9/29/2018 3 LIFEPAK®15 V 15-2-000051 39789984 3 9/30/2015 9/29/2018 3 LIFEPAK(&15' V15-2-000051 39788419 4 9/30/2015 9/29/2018 3 LIFEPAK(&15 Y15-2-000050 39985609 5 9/30/2015 9/29/2018 3 LIFEPAK®15 V15-2-001602 42241261 6 9/30/2015 9/29/2018 3 LIFEPAKO 15 V15-2-001602 42243607 7 9/30/2015 9/29/2018 3 LIFEPAK(&15 V15-2-001602 42240325 8 9/30/2015 9/29/2018 3 LIFEPAK®15 V15-2-001602 42241470 9 9/30/2015 9/29/2018 3 LIFEPAK9)15 V15-2-001602 42241361 10 9/30/2015 9/29/2018 3 LIFEPAK(&15 V 15-2-001602 42026693 11 9/30/2015 9/29/2018 3 LIFEPAK®15 V 15-2-001602 42882743 12 9/30/2015 9/29/2018 3 LIFEPAK®15 V 15-,2-001602 42867105 13 9/30/2015 9/29/2018 3 ••Denotes an inventor\,line that has changed since the last contract revision or addendum. I Reference Number- AC-0152 Renewal Printed 4/15/2015 Page 4 of 6 307 MEDTRONIC EMERGENCY RESPONSE'SYSTEMS, INC. TECHNICAL SERVICE SUPPORT AGREEMENT SCHEDULE A Contract Number- Additional Items Service Type Item Quantity Start Date End Date CASE CHANGE LP 12/15/20 CASE CHG 1-9 1 9/30/2015 9/29/2018 "Denotes an additional item line that has changed since the last contract revision or addendum. I Reference Number: AC-0152 Renewal Printed-4/15/2015 Page 5 of 6 308 PHYSIO-CONTROL, INC. TECHNICAL SERVICE SUPPORT AGREEMENT SCHEDULE B LIFEPAK%R) 15 Monitor/Defibrillator Services LIFEPAKV 15 Monitor/Defibrillator Comprehensive Service • Inspections at intervals set forth on Schedule A • Parts and labor necessary to restore device to original specifications;subject to Exclusions • Standard detachable hard paddles repair or replacement • REDI-CHARGED battery charger(Catalog# 11141-000115)repair or replacement of one for each LIFEPAK 15 Monitor/Defibrillator listed in Schedule A and as determined necessan bN Physio-Control • Power Adapter repair or replacement • Battery Replacement Service o For each LIFEPAK 15 listed on Schedule A.replacement of up to three(3) LIFEPAK Lithium-ion batteries in accordance with the device Operating Instructions.or upon batter} failure • Updates installed at no additional cost,provided such Updates are installed at the time of regularly scheduled Services.If parts must be replaced to accommodate installation of new software,such parts max be purchased at a rate of 30%off the then-current list price. LIFEPAK0 15 Monitor/Defibrillator Repair Plus Service • Parts and labor necessaryto restore device to original specifications,subject to Exclusions • Standard detachable hard paddles repair or replacement • REDI-CHARGEV battery charger(Catalog# 1 1 141-0001 15)repair or replacement of one for each LIFEPAK 15 Monitor/Defibrillator listed in Schedule A and as determined necessary by Physio-Control • Power Adapter repair or replacement • Battery Replacement Service o For each LIFEPAK 15 listed on Schedule A.replacement of up to three(3)L11=EPAK Lithium-ion batteries in accordance with the device Operating Instructions.or upon battery failure • Updates installed at 20%off the then-current list price provided such Updates are installed at the time of regularly scheduled Services.If parts must be replaced to accommodate installation of new software,such parts may be purchased at a rate of 30%off the then-current list price. LIFEPAK®15 Monitor/Defibrillator Preventative Maintenance Service • Inspections at intervals set forth on Schedule A • Updates installed at 20%off the then-current list price provided such Updates are installed at the time of regularly scheduled Services.If parts must be replaced to accommodate installation of new software,such parts may be purchased at a rate of 30%off the then-current list price. Reference Number- AC-0152 Renewal Printed.4/15/2015 Page 6 of 6 309 I Physio-Control, Inc. I Lifesaving starts here-- ADDRESS September 2015 11811 Willows Road NE Redmond,WA 98052 Physio-Control, Inc. is the sole-source provider in the Hospital (hospitals and PHONE GENERAL hospital-owned facilities), Emergency Response Services and Emergency ' 4258674000 Response Training markets for the following products: , eooa42„42 • New LIFEPAK® 15 monitor/defibrillators • New LIFEPAK 20e defibrillator/monitors immphysio-control.com • New LIFEPAK 1000 automated external defibrillators • New LUCAS®2 Chest Compression System Physio-Control, Inc. is the sole-source provider in all markets for the following products & services: • RELISAd (Refurbished Equipment from the Lifesaving Innovators) devices • LIFENET® System and related software • Factory-authorized inspection and repair services which include repair parts, upgrades, inspections and repairs • PulsePoint Agency Services • HealthEMS® Software • HomeSolutions.NEr Software Physio-Control is also the sole source distributor'of the following products for EMS customers in the U.S. and Canadian markets: • MCGRATH® MAC EMS Video Laryngosope • MCGRATH® MAC Disposable Laryngoscope Blades • MCGRATH®X Blade TM Physio-Control does not authorize any resellers to sell these products or services in the markets listed above. We will not fulfill orders placed by non-authorized businesses seeking to resell our products. If you have questions, please feel free to contact your local Physio-Control sales representative at 800.442.1142. Sincerely, PHYSIO-CONTROL, INC. /44/4 Allan Criss, Vice-President, Americas Sales GDR 3321967_C 310 a 1 ACC)R& CERTIFICATE OF LIABILITY INSURANCE DATE(MNUDD/YYYY) 0411312015 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Marsh USA,Inc. NAME: 13015th Avenue,Suite 1900 PHONE FAX Seattle,WA 98101 E-MAIL A/C No): Attn:Seattle.CertRequest@marsh.com I F 212-948-4326 ADDRESS: INSURERS AFFORDING COVERAGE I NAIC# 184424-STND-GAWUp-15-16 INSURER A.Continental Casualty Company 120443 INSURED Physio-Control International,Inc. INSURER B.National Fire Insurance of Hartford 20478 Physio-Control,Inc. INSURER C.NIA N/A 11811 Willows Road NE INSURER D. Redmond,WA 98052 INSURER E. INSURER F: COVERAGES CERTIFICATE NUMBER: SEA-002504094-04 REVISION NUMBER:2 THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVEBEEN REDUCED BY PAID CLAIMS. /LTR I TYPE OF INSURANCE ADDL SUBR1 POLICY NUMBER I jyIMWDDY� MMIDDYr1 YYY LIMITS A 1 GENERAL LIABILITY 4030507381 05/0112015 05/01/2016 I EACH OCCURRENCE $ 1,000,000 X I COMMERCIAL GENERAL LIABILITY I DAMAGE TO RENTED 1,000,000 � PREMISES Ea occurrence S 'M` I CLAIMS-MADE OCCUR MED EXP(Any one person) S 5,000 ' PERSONAL&ADV INJURY $ 1,000,000 i GENERAL AGGREGATE I$ 2,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS-COMP/OP AGG s EXCLUDED X I POLICY I I PRO-JECT 117 LOC 1 $ B AUTOMOBILE LIABILITY 1 4029265138 05/01/2015 05101/2016 COMBINED SINGLE LIMIT Ea accident I$ 1,000,000 X ANY AUTO 1 BODILY INJURY(Per person) S ALL OWNED SCHEDULED AUTOSI( _I AUTOS BODILY INJURY(Per accident) $ H I I NON-OWNED PROPERTY DAMAGE HIRED AUTOS AUTOS Per accident $ COMP/COLL DED. Is 1,000 UMBRELLA LIAR OCCUR I EACH OCCURRENCE $ 1 EXCESS LIAB CLAIMS-MADE/ I AGGREGATE $ DED I RETENTION$ $ A WORKERS COMPENSATION I 14030507378 (AOS) 0510112015 05/01/2016 I X I WC STATU- OTH- AND EMPLOYERS'LIABILITY TORY LIMITS FIR A ANY PROPRIETOR/PARTNER/EXECUTIVE Y/N 4030507364 (CA) 05/0112015 05,01/2016 E.L.EACH ACCIDENT $ 1,000,000 OFFICER/MEMBER EXCLUDED? M I N/A (Mandatory In NH) I E.L.DISEASE-EA EMPLOYE $ 1,000,000 It yes,describe under. I DESCRIPTION OF OPERATIONS below FE L.DISEASE-POLICY LIMIT 1$ 1,000,000 DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (Attach ACORD 101,Additional Remarks Schedule,if more space is required) Additional Insured status applies to General Liability and Auto Liability only if it is reflected in your written contract. Medtronic includes but is not limited to the following entities:Physio-Control,Inc.,Medtronic Sofamor Danek,Inc.,Medtronic Spine,LLC(including Osteotech,Inc.),Minimed Distribution Corporation,Salient Surgical Technologies,Inc.,PEAK Surgical,Inc.and Medtronic ATS Medical,Inc. I CERTIFICATE HOLDER CANCELLATION Indian River County Fire Rescue SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE Attn:Cory S.Richter,BA,NREMT-P THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN Battalion Chief Training&QA ACCORDANCE WITH THE POLICY PROVISIONS. 4225 43rd venue Vero Beach,FL 32967-1671 AUTHORIZED REPRESENTATIVE of Marsh USA Inc. Cheryl Bermudez @ 1988-2010 ACORD CORPORATION. All rights reserved. ACORD 25(2010/05) The ACORD name and logo are registered marks of ACORD 311 i Quantity Price/Year 1 1.09/30/.15-09/29/16 09/30/16-09/29/1709/30/17-09/29/18 LP15's 13 $ 1,428.00 18,564.00 18,564.00 18,564.00 Travel 1 $ 190.00 190.00 190.00 190.00 Case Changes * 1 $ 899.00 299.67 299.67 299.67 Total 19,053.67 19,053.67 19,053.67 Contract Total 57,161.00 * One case change to be used over 3 year period. Cost split over 3 year term. w