HomeMy WebLinkAbout12/01/2015I'
BOARD OF COUNTY
COMMISSIONERS
INDIAN RIVER COUNTY, FLORIDA
REGULAR MEETING MINUTES
TUESDAY, DECEMBER 1, 2015
Commission Chambers
Indian River County Administration Complex
1801 27`h Street, Building A
Vero Beach, Florida, 32960-3388
www.ircgov.com
COUNTY COMMISSIONERS DISTRICT
Bob Solari, Chairman District 5 Present Joseph A. Baird, County Administrator Present
Joseph E. Flescher, Vice Chairman District 2 Present Dylan Reingold, County Attorney Present
Wesley S. Davis District 1 Present Jeffrey R. Smith, Clerk of the Circuit
Peter D. O'Bryan District 4 Present Court and Comptroller Present
Tim Zorc District 3 Present Leona Adair Allen, Deputy Clerk Present
DVD PACKET
TIMES PAGES
1. CALL TO ORDER 9:00 A.M.
The Honor Guard presented the Colors in honor of Joseph Earman's retirement
from Indian River County Emergency Services/Fire Rescue, with thirty-five years of
service.
2. INVOCATION
3. PLEDGE OF ALLEGIANCE
Stan Boling, Community Development Director
Dustin Hawkins
Commissioner Tim Zorc
4. ADDITIONS/DELETIONS TO THE AGENDA / EMERGENCY ITEMS
9:03 Addition: Emergency Item 9.B. Indian River County Sheriff Deryl Loar — Mental
a.m. Health Court.
Reverse the order of items 12.G.1. and 12.G.2.
ON MOTION by Commissioner O'Bryan, SECONDED by Vice Chairman Flescher,
the Board unanimously approved the Agenda as amended
Board of County Commission Minutes Page 1
December 1, 2015
5. PROCLAMATIONS and PRESENTATIONS
9:04 A. Presentation of Proclamation and Retirement Award Honoring Joseph Earman on
a.m. His Retirement from Indian River County Board of County Commissioners
Department of Emergency Services/Fire Rescue with Thirty -Five Years of
S ervice
1-2
Chairman Solari read and presented the Proclamation and Retirement
Award.
Each Commissioner and Emergency Services Director John King thanked
Mr. Earman for his 35 years of service.
9:22 B. Update on the Educational Component for the Recycling Program
a.m. (memorandum dated November 29, 2015)
3
Stephanie C. Vos, Recycling Education and Marketing Coordinator, Solid
Waste Disposal District, provided an update on the outreach efforts to
encourage recycling participation throughout the County.
Commissioner Davis asked staff to provide updates showing the Waste
Generation Rate Units (WGRUs), so the Board can decide where the focus
needs to be, to reach the State's recycling goal of 75% by 2020.
6. APPROVAL OF MINUTES
9:36 A. Regular Meeting of October 20, 2015
a.m.
ON MOTION by Vice Chairman Flescher, SECONDED by Commissioner
Davis, the Board unanimously approved the Regular Meeting Minutes of
October 20, 2015, as written.
9:36 B. Regular Meeting of November 3, 2015
a.m.
ON MOTION by Commissioner Davis, SECONDED by Commissioner Zorc,
the Board unanimously approved the Regular Meeting Minutes of
November 3, 2015, as written.
7. INFORMATION ITEMS FROM STAFF OR COMMISSIONERS NOT
REQUIRING BOARD ACTION
9:37 A. Update on All Aboard Florida / Vero Electric Expenses
a.m. (memorandum dated November 20, 2015)
4-6
B. City of Vero Beach Committee Appointments 2015 - 2016 7-9
C. City of Sebastian Appointments to Regional Boards and Committees
(letter dated November 19, 2015) 10-11
Board of County Commission Minutes Page 2
December 1, 2015
D. City of Fellsmere 2015-2016 Representation on Indian River County Committees
and Advisory Boards
12
E. Town of Orchid Committee Appointments 2015-2016
13
8. CONSENT AGENDA
ON MOTION by Vice Chairman Flescher, SECONDED by Commissioner O'Bryan,
the Board unanimously approved the Consent Agenda, pulling Items 8.F., 8.H., 8.L.,
and 8.M. for discussion.
9:37 A. Approval of Checks and Electronic Payments
a.m. 12, 2015
(memorandum dated November 6, 2015)
— November 6, 2015 to November
14-22
Approved the checks and electronic p
Comptroller's office.
ayments as supplied by the
B. Approval of Checks and Electronic Payments —
19, 2015
(memorandum dated November 19, 2015)
November 13, 2015 to November
23-29
Approved the checks and electronic payments as supplied by the
Comptroller's office.
C. Dori Slosberg Driver Education Safety Act, Indian River County Traffic
Education Program Trust Fund Report, Cumulative Reporting Through 9/30/15
(memorandum dated November 12, 2015)
30-31
Accepted the Indian River County Traffic Education Program Trust Fund
Report, through September 30, 2015.
D. Treasure Coast Regional Planning Council (TCRPC) Comprehensive Economic
Development Strategy Committee (CEDS) Appointment
(memorandum dated November 18, 2015)
32
Reappointed Mark D. Mathes to the Treasure Coast Regional Planning
Council Comprehensive Economic Development Strategy Committee,
representing District 1.
E. Sheriffs Office Equitable Sharing Agreement and Certification
(memorandum dated November 23, 2015)
33-45
Ratified the County Administrator's execution of the Indian River County
Sheriff's Office Equitable Sharing Agreement and Certification.
9:40 F. Miscellaneous Budget Amendment 004
a.m. (memorandum dated November 20, 2015)
46-49
Chairman Solari pulled Items 8.F., 8.L., and 8.M. to point out that these
items pertain to the Gifford area; and this Amendment includes the Martin
Luther King Jr. Park, which is adjacent to the 45th Street Beautification
Project.
Board of County Commission Minutes Page 3
December 1, 2015
Public Works Director Chris Mora elaborated on the modifications to the
current 45th Street Beautification Project, for Items 8.L. and 8.M.
ON MOTION by Vice Chairman Flescher, SECONDED by Commissioner
Zorc, the Board unanimously approved Resolution 2015-133, amending the
fiscal year 2015-2016 Budget.
G. Proposed Change; Fairgrounds' Lease Insurance Requirements
(memorandum dated November 19, 2015) 50-51
Approved changing the deadline for receipt of Certificates of Insurance and
any associated endorsements from 15 days to 30 days prior to an event.
9:42 H. Approval of Sealed Bid Sale of 5940 26th Street
a.m.
(memorandum dated November 20, 2015) 52-57
Deputy County Attorney Wiliam DeBraal provided background, and
recommended the Board approve the purchase and sale of property located
at 5940 26th Street, for $45,000, and the Agreement to Purchase and Sell
Real Estate.
ON MOTION by Commissioner O'Bryan, SECONDED by Vice Chairman
Flescher, the Board unanimously ratified and accepted the high bid of
$45,000.00 submitted by Ardalion Guzman; approved the Agreement to
Purchase and Sell Real Estate; authorized the Chairman to execute said
Agreement; and authorized the County Attorney's staff to prepare and
execute any other necessary documents to complete the sale.
I. Utility Construction Standards December 2015 Revision
(memorandum dated November 13, 2015) 58-61
Adopted the revised Indian River County Department of Utility Services
Water, Wastewater and Reclaimed Water Utility Construction Standards —
December 2015 revision.
J. Final Payment to Young's Communications Co., Inc. (Y -Com, Inc.) for Bid No.
2014-008 for Utility Conflict Resolutions on US Hwy, 1 South of 11th Street SW
to the County line — UCP #4096
(memorandum dated November 5, 2015)
62-67
Approved Young's Communications Co., Inc.'s Contractor's Application for
Final Payment No. 5, in the amount of $38,879.52, for release of the
retainage.
K. 12th Street Watermain Design Contract with MBV Engineering, Inc.
(memorandum dated November 17, 2015) 68-75
Approved Work Order No. 2 authorizing professional services, and
authorized the Chairman to execute same on their behalf, for a lump sum
amount of $105,000.00 to MBV Engineering, Inc.
Board of County Commission Minutes Page 4
December 1, 2015
9:38 L. Gifford Neighborhood 45th Street Beautification Project, Change Order No. 1 —
a.m. Pipe Replacement, IRC Project No. 1506
(memorandum dated November 16, 2015)
76-87
ON MOTION by Vice Chairman Flescher, SECONDED by Commissioner
Zorc, the Board unanimously approved additional funding for Change
Order No. 01 in the amount of $313,783.32, to replace the failing metal
Stormwater pipes crossing 45th Street; and approved an additional 65 days
of contract time. The new total contract price will be $1,620,660.46, and the
new fmal completion date for the project will be March 11, 2016.
9:38 M. 45th Street Watermain Replacement
a.m. (memorandum dated November 17, 2015)
88-91
ON MOTION by Vice Chairman Flescher, SECONDED by Commissioner
Zorc, the Board unanimously approved additional funding for Change
Order No. 02 in the amount of $266,301.92, to replace the existing asbestos
concrete (AC) watermain along 45th Street; and approved an additional 45
days of contract time. The new total contract price will be $1,886,962.38,
and the new fmal completion date for the project will be April 25, 2016.
N. Architectural and Engineering Services for Courthouse Renovations — RFQ
2015028, Approval of Agreement from Architectural Firm: Pierce Goodwin,
Alexander & Linville (PGAL)
(memorandum dated November 10, 2015)
92-106
Approved the Indian River County Courthouse Renovation Professional
Architectural and Engineering Services Consultant Agreement for a total
lump sum of $157,450.00; and authorized the County Administrator to
execute same, as approved by the County Attorney.
O. Request for Declaring FLT Geosystems as Sole Source provider of Leica Survey
and GPS Equipment and Approval for Trade -In of Leica GPS units
(memorandum dated November 16, 2015)
107-112
Declared Florida Level and Transit Company d/b/a FLT Geosystems, as the
sole source provider for replacement of the Leica GPS units; declared the
two existing Leica GPS units, asset numbers 24284 and 25233, as surplus
property; and authorized disposal of the units through trade-in.
P. VB Azalea Holdings, LLLP's Request for Final Plat Approval for a Subdivision
to be Known as Lost Lake Phase II
(memorandum dated November 9, 2015)
Q.
113-119
Granted final plat approval for Lost Lake Phase II, five -lot addition.
Modification of Emergency Management Federally -Funded Subgrant Agreement
16 -FG -5A-10-40-01-097
(memorandum dated November 17, 2015)
120-124
Approved Modification No. 1 to Subgrant Agreement (16 -FG -5A-10-40-01-
97); and authorized the Chairman to execute same, between Indian River
Board of County Commission Minutes Page 5
December 1, 2015
1
County Emergency Management and the State of Florida, Division of
Emergency Management.
9. CONSTITUTIONAL OFFICERS and GOVERNMENTAL AGENCIES
9:45 A. Indian River County Supervisor of Elections Leslie R. Swan
a.m. Request to have Revenues for Elections Conducted for the Municipalities of
Sebastian and Vero Beach rolled into the 2015-2016 Fiscal Year Budget
(letter dated November 17, 2015)
125
Supervisor of Elections Leslie Swan asked the Board to approve rolling over
the revenues received from the Sebastian and Vero Beach City elections, to
her budget, since the costs to conduct the elections were not included in her
annual fiscal year budget.
ON MOTION by Commissioner Davis, SECONDED by Commissioner
O'Bryan, the Board unanimously approved for the City revenues from the
November 3, 2015 election, in the amount of $56,338, to be rolled into the
Supervisor of Elections 2015-2016 fiscal year budget.
9:46 B. Addition: Emergency Item - Indian River County Sheriff Dervl Loar
a.m.
Sheriff Deryl Loar provided an update on the Mental Health Court program
and its expenditures/budget (on file). He said he would bring the proposed
FY 2015/2016 Budget back to the Board at their December 8, 2015 meeting.
10. PUBLIC ITEMS
A. PUBLIC HEARINGS
9:59 1. County Initiated Request to Amend the 5 Year Capital
a.m. Improvements Program and the Supporting Data and Analysis of
the Capital Improvements Element of the Comprehensive Plan for
the Period FY 2015/16 — 2019/20
(memorandum dated November 16, 2015)
126-155
Legislative
PROOF OF PUBLICATION OF ADVERTISEMENT FOR
HEARING IS ON FILE IN THE OFFICE OF THE CLERK TO
THE BOARD
Community Development Director Stan Boling highlighted the
proposed changes to the Capital Improvements Element (CIE)
of the Comprehensive Plan, and recommended the Board
approve the update to the 5 -Year Capital Improvements
Program (CIP) for the period FY 2015-2016 through 2019-
2020, and the supporting data and analysis of the CIE by
adopting the proposed ordinance.
Board of County Commission Minutes Page 6
December 1, 2015
Discussion ensued between the Board and staff.
The Chairman opened the Public Hearing.
Bob Johnson, Coral Wind Subdivision, questioned the funding
sources for the major road projects.
Joseph Paladin, President of Black Swan Consulting and
Atlantic Coast Building, LLC, sought information from staff
regarding revenue sources on two of the County's improvement
projects; and whether the new County projects would move
forward if no other impact fees were received.
Bill Rigby, 8465 59th Avenue, wanted to know where the
interest earnings had come from, and the details of Florida
Department of Transportation (FDOT) widening CR 510 from
CR 512 to west of 58th Avenue.
Wanda Scott, 4306 26th Avenue, questioned why 43rd Street, in
the oldest business district in Gifford, was not on the list of
major projects to be funded by optional sales tax.
There being no additional speakers, the Chairman closed the
Public Hearing.
ON MOTION by Commissioner O'Bryan, SECONDED by
Commissioner Davis, the Board unanimously adopted
Ordinance 2015-017, amending the text of the Comprehensive
Plan's Capital Improvements Element by updating the
County's 5 Year Capital Improvements Program (CIP)
schedule and related data and analysis sections; and providing
severability and effective date.
The Chairman called for a break at 10:50 a.m., and reconvened
the meeting at 11:01 a.m., with all members present.
11:01 2. Local Optional Sales Tax Ordinance
a.m. (memorandum dated November 19, 2015) 156-176
Legislative
PROOF OF PUBLICATION OF ADVERTISEMENT FOR
HEARING IS ON FILE IN THE OFFICE OF THE CLERK TO
THE BOARD
County Attorney Dylan Reingold recalled that on July 15, 2015,
the Board had voted to approve a resolution supporting the
extension of the local optional sales tax. Since then, all the
Municipalities in Indian River County voted to approve
Board of County Commission Minutes Page 7
December 1, 2015
resolutions in support of the extension. He said the next step
was to adopt an ordinance that would approve the optional
sales tax extension, and call for a referendum on the item,
which would place it on the November 8, 2016 Ballot.
The Chairman opened the Public Hearing. There being no
speakers, the Chairman closed the Public Hearing.
ON MOTION by Commissioner O'Bryan, SECONDED by
Commissioner Davis, the Board unanimously adopted
Ordinance 2015-018, providing for the extension of the existing
one -cent (1 cent) local government infrastructure sales surtax
for an additional period of fifteen years beyond the fifteen year
duration established for the 1989 surtax in Indian River
County Ordinance No. 89-6 and as extended fifteen years and
seven months as provided for in Indian River County
Ordinance 2002-21; providing for a referendum on the
extension of such surtax; providing the form of the ballot title
and the question on the referendum; providing for a general
description of the projects to be funded by the extended surtax;
providing for distribution of a portion of the proceeds of the
extended surtax to all municipalities with Indian River County;
providing for effect of referendum results; providing
authorization for necessary action; providing for savings
clause; providing for severability, providing for filing with the
Department of State and the Department of Revenue; and
providing for an effective date.
11:04 3. Enterprise Zone Sunset Ordinance
a.m.
(memorandum dated November 3, 2015) 177-181
Legislative
PROOF OF PUBLICATION OF ADVERTISEMENT FOR
HEARING IS ON FILE IN THE OFFICE OF THE CLERK TO
THE BOARD
Attorney Reingold informed the Board that the Florida
Enterprise Zone Act would expire on December 31, 2015. He
recalled the Board's direction on October 13, 2015, to draft an
ordinance to sunset the Indian River County Enterprise Zone
Development Agency.
The Chairman opened the Public Hearing.
Bob Johnson, Coral Wind Subdivision, supported sunsetting
the Indian River County Enterprise Zone Development Agency.
Board of County Commission Minutes Page 8
December 1, 2015
11:06
a.m.
There being no other speakers, the Chairman closed the Public
Hearing.
ON MOTION by Commissioner Davis, SECONDED by Vice
Chairman Flescher, the Board unanimously adopted
Ordinance 2015-019, amending Section 103.09, "The Indian
River County Enterprise Development Agency," of Chapter
103, "Commissions and Boards" of the Code of Indian River
County to sunset the Indian River County Enterprise Zone
Development Agency; amending Section 207.02, "Definitions,"
of Chapter 207, "Local Business Tax Receipts" of the Code of
Indian River County to eliminate the reference of Enterprise
Zone; and providing for nullification of certain Resolutions,
severability, codification, and an effective date.
B. PUBLIC DISCUSSION ITEMS
(As a general rule, public discussion items should be limited to matters on which
the commission may take action.)
1. Request to Speak from Keith D. Kite Regarding AH Aboard
Florida 182
Keith Kite, 1045 Winding River Road, used a PowerPoint
Presentation (on file) to explain his request to stop spending
taxpayers' dollars to contest All Aboard Florida (AAF), and
start a collaborative effort to support safety and quiet zones
within the County.
11:18 2. Request to Speak from Fred Mensing Regarding All Aboard
a.m.
Florida 183
(Clerk's Note: Fred Mensing was not present. The Chairman
invited the public to speak regarding All Aboard Florida
(AAF).
Susan Mehiel spoke about the negative impacts AAF would
bring to Indian River County.
Joseph Paladin commented on the negative effects that AAF
would have on the County's level of service.
Nick Challis, 307 Sable Oak Drive, spoke about the harm
AAF would bring to the County, , and suggested doubling the
financing to fight AAF.
Board of County Commission Minutes Page 9
December 1, 2015
C. PUBLIC NOTICE ITEMS
11:29 1. Notice of Scheduled Public Hearing December 8, 2015:
a.m. Alfred and Betty Sammartino's Request to rezone ± 1.98 acres
located at the southeast corner of Old Dixie Highway SW and 9`h
Street SW, from CH, Heavy Commercial District, to CG, General
Commercial District (Quasi -Judicial)
(memorandum dated November 13, 2015)
184
Attorney Reingold read the Notice into the record.
11. COUNTY ADMINISTRATOR MATTERS
None
12. DEPARTMENTAL MATTERS
A. Community Development
11:30 1. Consideration of Target Industry Analysis Report
a.m. (memorandum dated November 9, 2015)
B.
C.
185-226
Director Boling presented history on the Target Industry
Analysis, prepared by Ady Advantage, and described the
seven industry categories selected for further
analysis/exploration. He recommended the Board accept the
Target Industry Analysis and implement the action plan.
Helene Caseltine, Economic Development Director, Indian
River County Chamber of Commerce, stated that the Target
Industry Analysis provides the focus needed to aggressively
recruit and retain businesses in the County. She also
provided an update on the Brand Audit/Marketing Plan and
the Chamber's new website.
ON MOTION by Commissioner O'Bryan, SECONDED by
Vice Chairman Flescher, the Board unanimously accepted the
detailed Target Industry Analysis.
Emergency Services
None
General Services
None
1.
Human Services
None
Board of County Commission Minutes Page 10
December 1, 2015
D.
E.
2. Sandridge Golf Club
None
3, Recreation
None
Human Resources
None
Office of Management and Budget
11:42 1. Dori Slosberg Driver Education Fund — Allocation for School
a.m. District Budget Amendment 005
(memorandum dated November 20, 2015)
F.
227-230
Management and Budget Director Jason Brown recalled that
the Dori Slosberg fee, a $5.00 fee on each civil traffic penalty
that is used to fund driver education courses in public and
non-public schools, was reinstated 011 January 20, 2015. He
reported that the School District of Indian River County and
St. Edward's School each applied for and received funding;
however, the School Board was now requesting an additional
$21,650 to train 112 students in 2016.
Carter Morrison, Assistant Superintendent of
Finance/Operations for the Indian River County School
Board, on behalf of Superintendent Dr. Mark Rendell,
expressed gratitude for reinstating the Dori Slosberg fee, and
for considering additional funding for the driver education
program.
Discussion ensued regarding the program and funding.
ON MOTION by Vice Chairman Flescher, SECONDED by
Commissioner Zorc, the Board unanimously approved
Resolution 2015-134, amending the Fiscal Year 2015-2016
Budget.
Public Works
None
Board of County Commission Minutes Page 11
December 1, 2015
G.
12:01
p.m.
11:48
a.m.
Utilities Services
1. CDBG Grant Administration Contract with Guardian CRM, Inc.
(memorandum dated November 18, 2015) 231-266
(Clerk's Note: This Item was heard following Item 12.G.2.)
Director of Utility Services Vincent Burke requested the
Board waive the requirement for the Request for Proposals,
and retain the services of Guardian Community Resource
Management (CRM), Inc. to assist staff with the
administration of the Community Development Block
(CDBG) Grant for the West Wabasso Sewer Phase II and the
East Gifford Drainage Projects.
ON MOTION by Vice Chairman Flescher, SECONDED by
Commissioner O'Bryan, the Board unanimously approved to
waive the requirement for Request for Proposals and
authorized the Chairman to execute on their behalf, to engage
the services of Guardian CRM, Inc. to assist with the grant
administration of the CDBG Sub -Grant upon successful
procurement of grant award.
2. Execution of CDBG Grant and Cost Share Grant for the West
Wabasso Phase II Sewer Project
(memorandum dated November 17, 2015)
267-335
(Clerk's Note: This item was heard prior to Item 12.G.1.)
Director Burke provided background on the Community
Development Block Grant (CDBG) Agreement and the St.
Johns River Water Management District (SJRWMD) Cost
Share Grant Program. He described the scope of work for
the West Wabasso Sewer Phase II and the East Gifford
Drainage Projects; outlined the anticipated project costs and
funding sources; and the project timeline, which was divided
into five tasks. He asked the Board to approve the Federally -
Funded Subgrant Agreement with the State of Florida,
Department of Economic Opportunity, and the Cost Share
Agreement with St. Johns River Water Management District.
Commissioner O'Bryan asked Director Burke to keep Wanda
Scott updated on the improvements, and to provide her with
a copy of the map that was used during his presentation.
Board of County Commission Minutes Page 12
December 1, 2015
MOTION WAS MADE by Commissioner O'Bryan,
SECONDED by Vice Chairman Flescher, to: (1) approve the
Community Development Block Grant (CDBG) and Cost -
Share Agreements; (2) authorize the Chairman to execute the
same on the Board's behalf; and (3) recognize that if during
the procurement process, bids are much higher than the
Engineer's option of probable cost, the County will have the
option to close the Sub -Grant early without addressing any
construction, and the early closeout of the Sub -Grant
Agreement would be brought as a new item to the Board at
that time.
Ardra Rigby, 8465 59th Avenue, commended staff for a job
well done.
Teddy Floyd, Indian River County Sheriffs Office, thanked
staff for their support.
Tony Brown, 4159 57th Court, thanked the Commissioners
and staff for their efforts, and for helping Katherine
Washington.
The Chairman CALLED THE QUESTION and the Motion
carried unanimously.
13. COUNTY ATTORNEY MATTERS
None
14. COMMISSIONERS MATTERS
A.
B.
C.
Commissioner Bob Solari, Chairman
None
Commissioner Joseph E. Flescher, Vice Chairman
None
Commissioner Wesley S. Davis
12:03 1. Appointment to the Early Learning Coalition Board
p.m. (memorandum dated November 18, 2015)
336-340
Commissioner Davis conveyed that the Early Learning
Coalition (ELC) had requested that the Board provide an
appointment for the vacancy on their Board of Directors,
previously held by Louise Hubbard, which expires on June
30, 2017.
Board of County Commission Minutes Page 13
December 1, 2015
12:04
p.m.
12:15
D.
E.
Commissioner Davis nominated Susan M. Curtis.
ON MOTION by Commissioner Davis, SECONDED by
Commissioner O'Bryan, the Board unanimously approved
the appointment of Susan M. Curtis to the Early Learning
Coalition Board of Directors, effective immediately.
Commissioner Peter D. O'Brvan
None
Commissioner Tim Zorc
1. Indian River County Energy
(memorandum dated November 17, 2015) 341
Commissioner Zorc recapped information from the Energy
Forum, held on October 30, 2015. He wanted staff to look for
ways to reduce costs for County facilities, such as water,
sewer, electric, fiber, natural gas, telephone, and internet
services.
Discussion ensued among the Commissioners and staff.
Commissioner Zorc said he would share the Energy Forum
information with staff.
2. Florida Tourist Tax
p.m. (memorandum dated November 18, 2015)
342-345
Commissioner Zorc reported that Airbnb, a vacation rental
company, would start collecting tourist taxes on Airbnb
Florida rentals, starting December 1, 2015. He wanted to
know how the agreement would work, and what the County
needed to do to participate.
Jeffrey R. Smith, Clerk of the Circuit Court and Comptroller,
stated that as collector of the tourist taxes, and a member of
the Florida Tourist Development Tax Association, Inc.
(FTDTA), he became aware of Airbnb earlier this year. He
said Airbnb made an agreement with Pinellas County to start
collecting tourist taxes on December 1, 2015, and his staff had
been in contact with Airbnb to move forward with Indian
River County. He reported that the annual tourist tax would
be about $16,500.00, with 17 properties in the County
contractually under Airbnb's control. He said he would
return to the Board once he obtains additional details, and an
agreement is in place.
Board of County Commission Minutes Page 14
December 1, 2015
Chairman Solari asked Mr. Smith to provide information on
the scope of tax for both Airbnb and the entire County.
Mr. Smith explained that Airbnb would collect and remit the
tax to his office. He also pointed out that Representative
Debbie Mayfield was working on a State Bill to require State
licensing on short term rentals, and he would bring that back
to the Board as well.
12:22 3. Public Building and Facility Maintenance
p.m.
(memorandum dated November 23, 2015) 346
Commissioner Zorc sought and received information from
staff regarding County building maintenance, and the system
used for budgeting, replacement, and on-going maintenance.
Chairman Solari asked staff to research five years back and
come up with an estimate of what was spent, to better
anticipate when moving forward.
A brief discussion ensued regarding the serviceability of the
Courthouse parking garage.
15. SPECIAL DISTRICTS AND BOARDS
A.
B.
Emergency Services District
None
Solid Waste Disposal District
The Board reconvened as the Board of Commissioners of the Solid
Waste Disposal District. Those Minutes are available separately.
1. Approval of Minutes Meeting of October 20, 2015
2. Approval of Minutes Meeting of November 3, 2015
3. Letter of Understanding between SWDD and Waste Management
(memorandum dated November 19, 2015) 347-349
4. Request for General Funds — PACE Project and Other
Community Projects FY 2015-2016
(memorandum dated November 19, 2015)
350-352
5. Final Pay for CDM Smith CCNA-2014 Work Order No. 2 — 2015
353-357
Board of County Commission Minutes Page 15
December 1, 2015
C.
Financial Assurance Reporting
(memorandum dated November 19, 2015)
Environmental Control Board
None
16. ADJOURNMENT
There being no further business, the Chairman declared the meeting adjourned at
12:43 p.m.
Jeffrey R. Smith, CPA, CGFO, CGMA
Clerk of Circuit Court Comptroller
B
Deputy
BCC/LA/2015Minutes
Approved: JAN 1 2 2015
Board of County Commission Minutes Page 16
December 1, 2015