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Wednesday, March 12, 1986
The Board of County Commissioners of Indian River County,
Florida, met in Regular Session at the County Commission
Chambers, 1840 25th Street, Vero Beach, Florida, on Wednesday,
March 12, 1986, at 9:00 o'clock A.M. Present were Don C.
Scurlock, Jr., Chairman; Patrick B. Lyons, Vice Chairman; Richard
N. Bird; Margaret C. Bowman; and William C. Wodtke, Jr. Also
present were Michael J. Wright, County Administrator; Charles P.
Vitunac, Attorney to the Board of County Commissioners; Joseph
Baird, OMB Director; and Virginia Hargreaves, Deputy Clerk.
Chairman Scurlock called the meeting to order, and fed the
Pledge of Allegiance to the Flag.
ADDITIONS TO THE AGENDA/EMERGENCY ITEMS
Administrator Wright advised that he had two additions:
1) Acquisition of four parcels of property on South Indian River
Boulevard; and
2) Recommendation re awarding contract for earth moving,
irrigation, grassing - Sandridge Golf Course.
Commissioner Bowman requested the addition to today's agenda
of appointments to the Tri -County Committee.
Commissioner Lyons advised that he would like to give a
partial report on the meeting of the Transportation Planning
Committee.
Attorney Vitunac requested the addition of the Indian River
County Data Processing Committee Agreement.
Chairman Scurlock wished to add presentation of a Certifi-
cate of Recognition for one of our County employees, and
determination of a date for a budget workshop, both of which he
would like to have added to the Agenda right after approval of
the Minutes.
MAR 12 1986 .BOOK 63 rnuC83JE.
MAR 12 1966 BOOK 63FLUE 835
ON MOTION by Commissioner Wodtke, SECONDED by
Commissioner Bird, the Board unanimously added
the above described items to today's agenda.
APPROVAL OF MINUTES
The Chairman asked if there were any changes or additions to
the Minutes of the Regular Meeting of February 19, 1986. There
were none.
ON MOTION by Commissioner Bowman, SECONDED by
Commissioner Bird, the Board unanimously approved
the Minutes of the Regular Meeting of February 19,
1986, as written.
The Chairman asked if there were any changes or additions to
the Minutes of the Special Meeting of February 19, 1986. There
were none.
ON MOTION by Commissioner Bowman, SECONDED by
Commissioner Lyons, the Board unanimously approved
the Minutes of the Special Meeting of February 19,
1986, as written.
DATE FOR BUDGET WORKSHOP
After discussion as to a time most convenient for all to
attend, it was decided to set a date for a Budget Workshop of
Thursday, April 3rd at 9:00 A.M.
AWARD OF CERTIFICATE - TERRY SOUTHARD
Chairman Scurlock stated that it is a distinct privilege for
him to present this Certificate of Outstanding Achievement to
Terry Southard of our Utilities Department. He noted that he has
had the opportunity to see Terry out in the field and observe his
absolute clean -as -a -pin operation, and he believed that this
2
young man has been one of the most dedicated employees he has
known in his considerable years with both city and county govern-
ment.
Chairman Scurlock requested that Terry Southard stand up and
be recognized and presented him with his Certificate of Outstand-
Ing Achievement amid much clapping.
Utilities Director Terry Pinto also congratulated Mr.
Southard, referring to the time when he had been Terry's
supervisor when they both worked for General Development and the
fact that he later pirated Terry from GDC and brought him to the
county because of his talents. Director Pinto believed we all
are aware that Terry was involved in a very serious accident that
in probably 99.90 of the cases would have resulted in someone on --
a disabled list drawing a pension, but Terry has come back to
Indian River County as one of his most valued employees and even
been promoted since that time to one of our managers.
Director Pinto then referred to the major problems we had
with the Vista Royale treatment plant and emphasized that it now
has become such a clean operation, it could practically be
classed as a park. He stated that he is not only very proud of
Terry Southard, but very glad to be able to have someone that he
can depend on who also helps his position as Director of
Utilities.
3
MAR 12 1986 Boa 63 FnE 836
MAR 12 1986
BOOK 63 PAGE 8 d.
30tan outr Tountu_
Vera iltart 341ar0a
chis is to ceriifg that
TERRY W. SOUTHARD
is herebg awarbeb this
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Tiertirtatu
D;r
o
o
OUTSTANDING ACHIEVEMENT
for spedul recognition ad excellence
IN OBTAINING THE STATE OF FLORIDA DEPARTMENT OF
°
ENVIRONMENTAL REGULATION CLASS A, CERTIFIED
, 7I
WASTEWATER TREATMENT PLANT OPERATORS LICENSE
•."�
�`; ►,i^"�II
WITH A GRADE AMONG THE TOP 5% WITHIN THE
STATE OF FLORIDA
�tt'
In
maw
Utilities Director Chairman
Board of County Commission
s'+
.st.
CONSENT AGENDA
Administrator Wright wished to have Item A pulled as
it
requires some
explanation, and Chairman Scurlock requested
that
Item K be
removed from the Consent Agenda for discussion.
A. Pistol
Permit Renewal - Julius Kabanek
The Administrator reviewed the following memo:
4
TO: The Honorable Members of DATE: February 27, 1986 FILE:
the Board of County Commissioners
SUBJECT: Pistol Permit Renewal -
Julius Kabanek
FROM: Michael Wright REFERENCES:
'County Administrator
The following individual has applied through the Clerk's Office for
renewal of pistol permit. All requirements of the ordinance have
been met.
Attached are letters from individuals objecting to the issu-
ance of a pistol permit for Julius Kabanek. The letters are self-
explanatory.
Please advise if there are any questions.
The letters of objection received were from William P.
Weyforth and Nathan Goldman, both next door neighbors of Mr.
Kabanek. Mr. Weyforth spoke of problems with the Kabanek's wind
chimes and Mr. Goldman feared Mr. Kabanek would harm his cat.
Both stated that Mr. Kabanek had issued threats, and Mr. Weyforth
stated that in one instance "a fire arm was involved." These
letters are on file in the office of Clerk to the Board.
Chairman Scurlock asked the County Attorney what our legal
options are, and Attorney Vitunac advised that state law requires
the applicant be 18 years of age, of a good moral character, and
not have been convicted of a felony. The only way this permit
could be denied would be if the Board found the applicant was not
of good moral character based on the objections from the
neighbors.
Commissioner Bird felt this obviously is a neighborhood
squabble and there are always two sides to such a dispute; he
believed we should do further investigation.
It was noted that those objecting were not present.
Chairman Scurlock informed Mr. Kabanek that the Board takes
the responsibility of issuing these permits very seriously and
asked if he wished to make a response to these objections.
5
MAR 12 1966 63' p,�cE8x38
MAR 12 1986 BOOK 63 PnUE 839
Mr. Kabanek had questions regarding the allegations made by
his neighbors, and Commissioner Lyons suggested the matter be
tabled until Mr. Kabanek could read the letters of objection.
Commissioners Wodtke and Lyons had questions as to why Mr.
Kabanek actually needed a pistol permit, and he stated that he
needed it for his protection as he has a deal concluding and will
be receiving a -large sum of money, in checks not cash.
Commissioner Lyons wondered if this really is needed for his
protection in the terms of what we meant in the ordinance, and
Administrator Wright reminded the Board that he was specifically
instructed that the statement that someone needs protection meets
the ordinance requirements.
ON MOTION by Commissioner Bird, SECONDED by Commis-
sioner Lyons, the Board unanimously agreed to defer
action until Mr. Kabanek has an opportunity to read
the letters of objection and then reopen discussion.
B. Approval of Renewal Pistol Permits
The Board reviewed memo of the Administrator, as follows:
TO: The Honorable Members of DATE: February 24, 1986 FILE:
the Board of County Commissioners
SUBJECT: PISTOL PERMIT RENEWALS
FROM: Michael Wright REFERENCES:
County Administrator
The following individuals have applied through the Clerk's
Office for renewal of pistol permits:
Robert J. Schasane
Boyer C. Hanson
Andrew Fisher
Jerry M. Johnson
Arthur H. Sidelinger
Thomas W. Aldrich
Thomas M. Fortson
Walter J. Keehner
Wallace Carter
All requirements of the ordinance have been met.
6
ON MOTION by Commissioner Lyons, SECONDED by Commis-
sioner Wodtke, the Board unanimously approved the
issuance of renewal pistol permits to the following:
Robert J. Schasane
Boyer C. Hanson
Andrew Fisher
Jerry M. Johnson
Arthur H. Sidelinger
Thomas W. Aldrich
Thomas M. Fortson
Walter J. Keehner
Wallace Carter
C. Surplus Property - Clerk
The Board reviewed memo of the Purchasing Manager:
TO: Board of County Commissioners DATE: Feb. 26, 1986 FILE:
THRU: Joseph A. Baird SUBJECT: Surplus Property - Y
Director, Management & Budget
FROM: �e-►�� REFERENCES:
Carolyn P odrich, Manager
Purchasing Department
1. Description and Conditions
The Clerks Office has 2 IBM Model 5265 Point of Sale Terminals
that are now obsolete.
One was purchased in 198(l and one in 1984, at a cost of $4274.00
each.
2. Alternatives and Analysis
The terminals must be declared as surplus property, so they can be
advertised and sold to the best bidder.
3. Recommendation
It is recommended that the Board of County Commissioners declare
this equipment as surplus property, so they can be sold to the
best bidder.
ON MOTION by Commissioner Lyons, SECONDED by Commis-
sioner Wodtke, the Board unanimously declared the
IBM Point of Sale Terminals described above surplus
property.
7
BOOK 63 FACE 840
MAR 12 1936 BOOK 63. PAGE
D._Payment - Heron Cay Pump Station/Force Main Engineering Serv.
The Board reviewed memo of Engineer Jeff Boone:
TO: BOARD OF COUNTY COMMISSIONERS
THRU: MICHAEL WRIGHT
COUNTY ADMINISTRATOR
DATE: MARCH 3, 1986
OV�VIA TERRANCE G. PINTO, DIRECTORSUBJECT:
UTILITY SERVICES
FROM: JEFFREY A. BOONE
ENGINEERING OPERATIONS MANAGER
BACKGROUND
HERON CAY PUMP STATION/
FORCE MAIN
ENGINEERING SERVICES
The Heron Cay Wastewater Treatment Plant is scheduled to be taken out of
service once the County's West Regional Wastewater Treatment Plant is
brought on line. At that time the Heron Cay Pump Station will redirect
wastewater flows to the new West Regional Wastewater Treatment Plant.
ANALYSIS
Engineering services for the alterations of the Heron Cay Pump Station
and Force Main are proposed by Masteller and Moler Associates,
Inc. in accordance with their agreement for Professional Services dated
June 5, 1985. Engineering Services include design and specification of
new pumps for the Pump Station as well as improvements to the structure
itself, field surveys, preparation of construction plans and assistance
to the County in obtaining various permits for the modifications.
RECOMMENDATION
Staff recommends that the Board of County Commissioners authorize
payment of the $3600.00 fee for Engineering Services by Masteller and
Moler Associates, Inc. for the subject project.
ON MOTION by Commissioner Lyons, SECONDED by Commis-
sioner Wodtke, the Board unanimously approved Work
Authorization No. 5 for the above described services
by Masteller 8 Moler Associates in the amount of
$3,600 and authorized the signature of the Chairman.
8
� r �
0
INDIAN RIVER COUNTY
Date: February 21, 1986
Work Authorization No. 5 for Consulting Services
Project No. (County) (MASTELLER & MOLER ASSOCIATES, INC.)
(Wastewater)
P
I. PROJECT DESCRIPTION
Title: Heron Cay Pump Station/Force Main Modifications
Design and engineering services relative to the referenced project involv-
ing the preparation of contract plans and details to provide for the
enlargement of the Heron Cay pump station capacity_ and total dynamic
head and redirection of the force main to direct wastewater into the
new 1.0 MGD Indian River County plant and permit abandonment of the
Heron Cay 0.090 MGD plant. It is assumed that construction work will
be by Change Order with Coastal Construction.
II. SCOPE OF SERVICES AND LUMP SUM FEE FOR SERVICES
Reference is made to the "Agreement for Professional Services" dated
June 5, 1985 and specific Article numbers -and paragraph numbers
which are listed hereinafter to describe the scope of services in-
cluded on this project:
A. Project Design Services per Article 4, paragraph 4a. and 4b.
B. General Services During Construction per Article 5, paragraph
5a. and 5b.
C. Supplementary and Special Services per Article 6, paragraph 6c.,
6d., 6e., 6f., and 6g. In addition, our services shall include
field surveys necessary for design and preparation of construc-
tion plans and assistance to the County in obtaining various per-
mits and approvals for construction (permit fees to be paid by
the County).
D. Payment for Services per Article 8, paragraph 8b., the lump sum
fee for A, B and C above is $ 3,600.00• Payment shall be per
paragraph 8d.
APPROVED BY:
INDIAN RIVER COUNTY
BOARD OF COUNTY COMMISSIONERS
By G z�cd
Don C. Scurlock, Jr.
Chairman
Date March 12, 1986
APPROVED AS TO FORM AND LEGAL
SUFFICIENCY:
Charles Vitunac
County Attorney
SUBMITTED BY:
MASTELLER.& MOLER ASSOCIATES, INC.
By
Earl H. Masteller, P.E.
President l
Date
9
�,� 0 1986Bou 63 PACE 842
MAR 12 1986 BOOK 63 msFG 843
E. Deeds - Vista Royale Water Plant Property
ON MOTION by Commissioner Lyons, SECONDED by Commis-
sioner Wodtke, the Board unanimously approved the
following deeds re the Vista Royale Water Treatment
Plant and authorized the signature of the Chairman.
DEED OF EASEMENT
THIS DEED, dated this 12th day of March , 1986,
between INDIAN RIVER COUNTY, hereinafter called Grantor, which
terms shall include when used herein, whatsoever the.context so
requires or admits, its successors and assigns, and VISTA ROYALE
ASSOCIATION, INC., hereinafter called the Grantee, which terms
shall include when used herein, whatsoever the context so
requires or admits, its successors, and assigns;
W I T N E S S E T H:
For the sum of Ten and no/100 Dollars ($10.00) and other
good and valuable consideration, the receipt and sufficiency of
which is hereby acknowledged, Grantor does hereby grant, bargain,
sell, alien, remise, release, convey and confirm unto Grantee the
following:
A perpetual non-exclusive easement for ingress and egress to
Vista Royale Water Treatment Plant property across and under a
twenty-five foot (251) strip of land lying adjacent to the east-
erly boundary of area F (the Vista Royale Water Treatment Plant),
the northerly boundary of the commercial area and the westerly
and southerly boundaries of Phase 3, Vista Royale Condominium,
all as shown on Exhibit "X" to the Declaration of Condominium for
Vista Royale, which Exhibit is a boundary line survey recorded in
Official Record Book 591, at Page 2516, of the Public Records of
Indian River County, Florida; being that easement depicted on the
attached Exhibit "A" as the "25' Easement"; subject to the fol-
lowing conditions, which shall be binding upon the Grantee, its
successors and assigns:
A. The Vista Royale Water Treatment Plant property (the
"Water Treatment Plant Property") will be screened by the Gran-
tee, its successors and assigns, along its North, South and West
Boundaries, by the planting of trees or hedges or erection of
fences. This screening will be completed by December 31, 1986.
B. The Water Treatment Plant Property will be maintained in
a neat and orderly manner and may be used only by VISTA ROYALE
ASSOCIATION, INC., the Florida not-for-profit corporation respon-
sible for the operation of Vista Royale Condominium for the main-
tenance and storage of equipment, supplies and other personal
property.
C. The Grantee, its successors and assigns, will maintain
the existing paving upon the easement depicted upon the attached
Exhibit "A" as the 25' Easement and the Grantee, its
and assigns, will also maintain all existing paving
North of and adjacent to a fifteen foot (15' ) strip
ignated as 15' Easement upon Exhibit "A".
10
successors
upon the land
of land des-
To have and to hold the same unto Grantee, its successors
and assigns, subject only to the limitations stated herein.
IN WITNESS WHEREOF, Grantor has caused these presents to be
signed in its name by its Chairman, its official seal to be
affixed, an attested to by its Clerk, the day and year above
written.
Signed, sealed and delivered BOARD OF COUNTY COMMISSIONERS OF
in the presence of: INDIAN RIVER COUNTY, FLORIDA
By: � CC
-
Don �C Don C. Scurlock, J611
Chairman
Ap
Attest:
As Both a ti Freda Wrights l,er
LOCATION OF PROJECT
,SDA,:!'
P
IST
►+TSTA ,r
sgo
N N res
<u< �yA�d
GOLF
a < < tn-_ COURSE
VISTA
► Kt 2 SWO
LE 15' EASEMENT
------ � , v ROYALE 11-1
LOCATION MAP .I3
109.14'
S.02' 07'26' E.
COMMERCIAL AREA —
0 N M h�
..-_.0 M N Z
PHASE 3
z
N
238.91' SCALE I"= 200'
N.33 -10-03"W. 25' EASEMENT
0 100.00'
CQ o N.00' 37' 34" E.
3 00
1D o off — AREA -F'
a WATER TREATMENT
N _ PLANT
m
Jw
u.s. +
58.54' 34T T9. E E ft LIN
E
S.89'09'11"E. S.i200�0 SKETCH OF DE-SCRIPTICN
N.W. CORNER
SEC. 19, T33S. R40E. -
INDIAN RIVER COUNTY
DIVISION OF PUBLIC WORKS
MAR 12 1986 63 844
G
1
BOOK 63 PAGE 845
COUNTY DEED
THIS DEED, made this 12th day of March , 1986, by
INDIAN RIVER COUNTY, a political subdivision of the State of
Florida, Party of the First Part, and VISTA ROYALE ASSOCIATION,
INC., Party of the Second Part;
W I T N E S S E T H:
Said Party of the First Part, for and in consideration of
the sum of Ten and no/100 Dollars ($10.00) to it in hand paid by
the Party of the Second Part, receipt whereof is hereby acknowl-
edged, has granted, bargained and sold to the Party of the Second
Part, its successors and assigns, forever, the following
described property subject to the reservation by the Party of the
First Part of an easement more fully described below:
A parcel of real property in Section 19,
Township 33 South, Range 40 East, described
as follows:
See Exhibit "A" attached hereto.
The Party of the First Part reserves an easement for ingress
and egress to and for the placement and maintenance of existing
water lines over, under and upon the property described as:
The Southern 5' and the South 18' of the East
15' of the property described in the above -
referenced Exhibit "A".
IN WITNESS WHEREOF, the Party of the First Part has caused
these presents to be executed in its name by its Board of County
Commissioners acting by the Chairman of said Board the day and
year aforesaid.
BOARD OF COUNTY COMMISSIONERS OF
Signed, sealed and delivered INDIAN RIVER COUNTY, FLORIDA
in the presence of:
By: SCJ", G 'd"I�
Don C. Scurlock, Jr ,
Chairman
Attest:Krf-
Freda Wright,Cl
12
EXHIBIT "A"
From the intersection of the North line of said Section 19 with
the east right-of-way line of U.S. Highway 1 (State Road 5) bear
South 12°00'10" East, along said right-of-way line of U.S. High-
way 1, a distance of 347.79 feet; thence South 89022126" East, a
distance of 310.00 feet, to the Point of Beginning of the herein
described parcel of land; thence North 00°37'34" East, a distance
of 100.00 feet; thence South 89°22'26" East, a distance of 140.00
feet; thence South 00°37134" West a distance of 100.00 feet;
thence North 89022126" West, a distance of 140.00 feet to the
Point of Beginning; containing 14,000 square feet or 0.3214
acres, more or less.
F. Work Authorization - North County Wastewater System Study
The Board reviewed memo of Environmental Engineering
Specialist Ron Brooks:
-TO: HONORABLE BOARD OF COUNTY DATE: MARCH 3, 1986
COMMISSIONERS
THRU: TERRANCE G..PINTO, DIRECTOR ' SUBJECT:, NORTH COUNTY CENTRALIZED
UTILITY SERVICES WASTEWATER SYSTEM
FEASIBILITY STUDY
s
-SROM: RONALD R. BROOKS
EN'%r_1-ONMENTAL ENGINEERING SPECIALIST
BACKGROUND
In response to an observed and expressed need for a centralized wastewater
system in the Roseland, US 1 and Fellsmere Road corridors the County
Utilities.Department advertised and requested an expression of interest by
p o.perty-owners in the subject area to participate in a bond program for
de,velopmeLt-,u:6.a centralized wastewater system.
Interested property owners were requested to provide a feasibility study fee
of:$25.00 per-tquYivalent residential unit of service anticipated or needed
far -their properties. The response by property owners was overwhelming and
a total -of 38 principals provided $27,910.00 in funds to cover a feasibility
study for provision of a total of 1116 ERU's of wastewater service (See
Exhibit I).
The -intent is.to utilize the funds for determination of the feasibility of
developing..a-centralized wastewater system that will serve each piece of
13
BOOK 63 FA -GE 846
BOOK 63 F1GF 847
property�fcr which service has been requested. Where it is determined that
wastewater. -service to a property is unfeasible the study fee will be
non-refuudabyle. Where wastewater service to a property does appear feasible
the funds, provided by that property owner will be credited towards assessed
impact fees on the property.
CONCLUSION
Attached:as Exhibit II is a proposal and work authorization by Masteller and
Moler, an.engineering firm currently contracted to provide continuing
wastewater engineering services to the Utilities Department, to perform a
wastewater. -feasibility study for the Roseland area.
RECOMMENDATION
Staff requests that the Honorable Board of County Commissioners review the
proposal and if determined acceptable, authorize the Chairman to execute the
work authorization for preparation of the feasibility study. Staff further
requests that the Board authorize the Utilities Department to place the
$27,910.00.in an account and utilize the funds to cover the cost of the
feasibility study.
ON MOTION by Commissioner Lyons, SECONDED by Commis-
sioner Wodtke, the Board unanimously approved Work
Authorization No. 4 for Masteller & Moler Associates
to do a feasibility study of the Roseland area for
the lump sum fee of $20,000 and authorized the
Utilities Department to place the $27,910 collected
from property owners in an account and utilize said
funds to cover the cost of the feasibility study.
14
INDIAN RIVER COUNTY
Date:
Work Authorization No. 4 For Consulting Services (Wastewater)
Project No. (County) (Masteller & Moler Associates,
Inc.)
I. PROJECT DESCRIPTION
Title: Consulting engineering services relative to the preparation of
a Feasibility Study and Report to' provide Phase I sanitary sewers
& treatment facilities to the Roseland Area of Indian River County.
The report will contain a plan of the study area; sewer system
layout schematic; number and type of estimated connections; construc-
tion cost estimates; and recommendations.
II. SCOPE OF SERVICES AND LUMP SUM FEE FOR SERVICES
Reference is made to the "Agreement for Professional Services" dated
June 5, 1985 and specific Article numbers and paragraph numbers which
are listed hereinafter to describe the scope of services included on this
project;
A. Study and Report Services per Article 3.
B. Payment for Services per Article 8, paragraph 8c. for "A" above
shall be the lump sum fee of $ 20,000.00 Payment shall be per
paragraph 8d.
APPROVED BY:
INDIAN RIVER COUNTY
BOARD OF COUNTY COMMISSIONERS
BY G
Don C. Scurlock Jr.
Chairman .
Date March 12, 1986
-
APPROVED AS TO FORM AND LEGAL
SUFFICIENCY:
�t
Charles Vitunac
County Attorney
SUBMITTED BY:
MASTELLER & MOLER ASSOCIATES, INC.
w
BY ,@
Earl H. Masteller, P.E.
President
Date 2/ i 11 .66
15 RR
BOOK �3 r,4 JE 848
L_ .
MAR 12 1986
:r- MAR 12 1986
G. Change Order No. 2 - West Regional Wastewater Plant
The Board reviewed staff memo, as follows:
63 PA-UE843
TO: BOARD OF COUNTY COMMISSIONERS DATE: MARCH 5, 1986
TURU: MICHAEL WRIGHT
COUNTY ADMINISTRATOR VIA TERRANCE G. PINTO,
j.
DIRECTOR, UTILITY SERVICES
FROM: JEFFREY A. BOONE
ENGINEERING OPERA I NS MANAGER
REFERENCE: MARCH 3, 1986 LETTER FROM WILLIAMS, HATFIELD & STONER INC.,'
TO TERRANCE G. PINTO, DIRECTOR, UTILITY SERVICES AND
FEBRUARY 19, 1986 LETTER FROM METRO EQUIPMENT & CONSTRUCTION
ASSOC., TO RICHARD YATES, WILLIAMS, HATFIELD & STONER INC.
SUBJECT: WEST REGIONAL WASTEWATER TREATMENT PLANT - CHANGE ORDER NO. 2
BACKGROUND
The County's new West Regional Wastewater Treatment Plant (WRWTP) is
scheduled for substantial completion and start up in March of 1986. -
During recent site inspections several change order items were identified.
These change order items will serve to make the plant more operable and to
facilitate final certification by the Department of Environmental Regulation.
ANALYSIS
Following is an outline of the ten (10) change order items with their
respective costs.
chart flow measurement device
6 Add lifting to lugs to grit
dewatering device so that a
trash truck can pit it up per
WH&S specifications
7 Modify dumpster provided by
county to drain/dewater
screenings, similar to grit
dewatering device
8 Add PVC "snap -off" fitting on
truck loading device
COST
$2630.00
720.00
465.00
385.00
4800.00
no charge
no charge
no charge
16
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CHANGE ORDER NO. 2
ITEM
DESCRIPTION
1
Add rails and stairway to
plant drain/sludge P.S.
2
Add screenings container
drain and drop box
3
Add 4" and 8" flap valves
to plant drain/sludge P.S.
Materials Only
4
Provide H.W.L. alarm to
plant lift station
5
Provide and install circular
chart flow measurement device
6 Add lifting to lugs to grit
dewatering device so that a
trash truck can pit it up per
WH&S specifications
7 Modify dumpster provided by
county to drain/dewater
screenings, similar to grit
dewatering device
8 Add PVC "snap -off" fitting on
truck loading device
COST
$2630.00
720.00
465.00
385.00
4800.00
no charge
no charge
no charge
16
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9 Modify grit blow off piping
to flexible hose with quick
connect on each end
10 Add condensate blow off to
bottom blind flange on east
end blower manifold
TOTAL:
no charge
no charge
$9000.00
The subject change order will increase the contract price prior to this
change order by $9,000.00 from $1,390,572.00 to $1,399,572.00. There
is no time extension to the original contract associated with the subject
change order.
RECOMMENDATION
Staff recommends that the Board of Countv Commissioners authorize
Change Order No. 2 and payment of the $9,000.00 addition tj Che contract
price.
ON MOTION by Commissioner Lyons, SECONDED by Commis-
sioner Wodtke, the Board unanimously approved Change
Order No. 2 West Regional Wastewater Plant with
Metro Equipment and payment of the $9,000 addition
to the contract price.
CHANGE ORDER
No. 2
(Instructions on reverse side)
PROJECT:
Indian River County West DATE OF ISSUANCE: March 3, 1986
Regional Wastewater Treatment Facility
OWNER:
Indian River County
(Name, 1840 North 25th Street
Address) Vero Beach, FL 32960
CONTRACTOR: Metro Equipment & Construction
Association
U85 -S2
OWN ER's Project No.
ENGINEER:
CONTRACT FOR:
ENGINEER's Project No.
You%re directed to make the following changes in the Contract Documents.
Description: Railings and stairways for pump station, flap valves, plant drainage modification
P.S. high water alarm, and flow measurement device.
Purpose of Change Order: To facilitate operation and comply with state and federal regulations.
Attachments: (List documents supporting change)
. Attachment 1.
CHANGE IN CONTRACT PRICE:
Original Contract Price
$ 1,374,600.00
17
CHANGE IN CONTRACT TIME:
Original Contract Time
120 days
dvs or a.0
M�� � BOOK 63 FAsF 850
i
DOOR 63 I rUCp 9
.V
Previous Change Orders No. 1 to No. __
S 15,972.00
Net change from previous Change Orders
- 0 - -
days
1
Contract Price prior to this Change Order
1,390,572.00
Contract Time Prior to this Change Order
120 days
days or due
Net Increase Rdem me) of this Change Order
$ 9.nnn _ nn
Net Increase (decrease) of this Change Order
- 0 +
day.
Add screenings container drain
Contract Price with all approved Change Orders
S 1,399,572.00
Contract Time with aU approved Change Orders
120 days
days or due
3
RECOMMENDED: APPROVED: ,/'Z ",�! APPROVED:by
/ G
by ZZY � by
eawCOMMUW
RicharGYS. Yates, P.E.
EJCDC No. 1910-8-B (1983
Prepared by the Emoaftrs' Joint, rests Committee and endorsed by The Associated General Contractors of America.
CHANGE ORDER NO. �t
ATTACHMENT NO. 1
Item
Quantity
Description
1
L.S.
Add rails and stairway to plant
drain/sludge P.S.
2
L.S.
Add screenings container drain
and drop box
3
L.S.
Add 4" and 8" flap valves to plant
drain/sludge P.S. Materials only.
4
L.S.
Provide H.W.L. alarm to plant
lift station
5
L.S.
Provide and install circular
chart flow measurement device
TOTAL
18
Additional Cost
$2,630.00
720.00
465.00
385.00
4,800.00
$9,000.00
r
A.
H. DER/Army Corps/DNR Permit Application__ Schulten
The Board reviewed staff memo, as follows:
TO: The Honorable Members DATE: March 4, 1986 FILE:
-of the Board of County
Commissioners
DIVISION HEAD CONCURRENCE: D.E.R., ARMY CORPS AND
SUBJECT: D.N.R. PERMIT APPLICATION
Robert M. Keat ng, �CP
Planning & Development Director
THROUGH: Art Challacombe
Chief, Environmental Planning
FROM: Roland M. DeBlois REFERENCES: TM#86-294
Staff Planner RMD DIS:ROLAND
It is requested that the data herein presented be given formal
consideration by the Board of County Commissioners at their
regular meeting of March 12, 1986.
DEPARTMENT OF ENVIRONMENTAL REGULATION APPLICATION
NO. 31-116442-4
APPLICANT: Ms. Maryann J. Schulten
13070 North AIA
Vero Beach, Florida 32963
WATERWAY & LOCATION: The project is located in the Indian
River adjacent to State Road AIA in Section 33, Township 30
South, Range 39 East, Indian River County, Florida.
The upland property associated with the project is located at
13070 North AIA, Vero Beach, Florida.
WORK & PURPOSE: The applicant proposes to construct a private
single dock and boat shelter, extending 90 feet waterward.
The proposed dock dimensions are 4 feet in width and 80 feet
in length. The boat shelter is to consist of a 10 foot by 20
foot V-shaped roof, to be constructed 7 -feet higher than the
proposed dock. No sewage pump -out or fueling facilities are
proposed; no dredging or filling is to occur.
ALTERNATIVES & ANALYSIS:
The Planning and Development Division reviews and submits
comments on dredge and fill applications to the permitting
agencies based upon the following:
The Conservation & Coastal Zoning Management Element of
the Indian River Comprehensive Plan
Coastal Zone Management, Interim Goals, Objectives &
Policies for the Treasure Coast Reqion
The Hutchinson Island Planning & Management Plan
The Indian River County Code of Laws and Ordinances
19
MAR 12 1986 sou 63 852
Boa 63 FADE 853
MAR 12 1986 7
Chapter 16Q-20 of the Florida Administrative Code sets parame-
ters for private residential single docks located in the
Indian River Aquatic Preserve. Section 16Q -20:04(5)(b),
Florida Administrative Code, sets forth specific design
standards and criteria for private single docks, among which
is the criterion that "the dock will extend out from the
shoreline no further than to a maximum depth of minus four
(-4) feet (mean low water) " (16Q-20..04 (5) (b) (3) ) .
Staff has not determined if the dockage project location is in
the Aquatic Preserve or if it is located on privately owned
bottomlands. If the project is located in the Preserve, the
dock ia"y be conflict with the above cited criterion; the
applicant has not provided sufficient information concerning
mean low water depth.
No dredging or filling is associated with the private single
dock projbct. In that respect, the project results in minimal
additional impact to an area where private single docks have
been previously permitted.
Although the extent of any impacts are not fully known at this
time, this and other proposed dockage projects in the Indian
River may result in negative cumulative impacts upon the
Florida Manatee.
Staff has not determined the extent to
bottomlands of the proposed project area
effect of Indian River development on
seagrass beds should be considered.
RECOMMENDATION:
which the submerged
will be impacted; the
ecologically valuable
It is recommended that the Board of County Commissioners
authorize staff to forward the following comments regarding
this project to the Florida Department of Environmental
Regulation:
1) The Department of Environmental Regulation and other
appropriate agencies should coordinate with the D.N.R. to
determine if the project is located in the Indian River
_ Aquatic Preserve and therefore subject to requirements of
Chapter 16Q-20, Florida Administrative Code.
2) The Department of Environmental Regulation and other
appropriate agencies should consider the potential
cumulative impacts of dockage projects upon the Florida
Manatee.
3) The Department of Environmental Regulation and other
appropriate agencies should evaluate the potential impact
of marina projects on ecologically significant submerged
bottomlands such as seagrass beds in the Indian River.
ON MOTION by Commissioner Lyons, SECONDED by Commis-
sioner Wodtke, the Board unanimously authorized
staff to forward their comments to the DER as set
out in the above memo.
I. Allocation of Insurance Increase
The Board reviewed the following memo of OMB Director Baird:
20
TO: Honorable Board of County DATE: March 5, 1986 FILE:
Commissioners
THROUGH: Michael Wriqht
County Administrator
PhA.FROM: JoseBaird
OMB Director
SUBJECT: Allocation of Insurance Increase
REFERENCES:
Indian River County's cost of insurance has increased substantially this year from
$280,744 to $550,995. The $270,251 increase was due to the escalation of the Multi -
Peril and Automobile insurance premiums. The increase will be allocated as follows:
INSURANCE INCREASE ALLOCATION
FUND NUMBER
001
004
107
111
411
441
471
501
General Fund 001
FUND NAME
General Fund
Municipal Service Fund
Housing Authority
Road & Bridge
Landfill
Building Department
Utilities
Fleet Management
TOTAL
RESERVE FOR CONTINGENCY - BALANCES
Municipal Service Fund - 004
Road & Bridge - 111
Landfill - 411
Utilities - 471
Balance
Less Insurance Increase
Remaining Balance
Balance
Less Insurance Increase
Remaining Balance
Balance
Less Insurance Increase
Remaining Balance
Balance
Less Insurance Increase
Remaining Balance
Balance (218 & 219)
Less Insurance Increase
Remaining Balance
21
AMOUNT OF INCREASE
$81,737
14,867
678
93,272
6,768
13,513
52,640
6,776
$270,251
$237,777
-120,737
$117,040
164,378
-14,867
149,511
1:450,000
-93,272
56,728
30,000
-6,768
23,232
150,000
-52,640
97,360
MAR 12 1986 BOOK 63 F',GL ��
r MAR 12 i986
BOOK 63. PAUL 855
Please note the Building Department, Fund 441 and Fleet
Management, Fund 501, do not have Reserves for Contin-
gencies. The Building Department had a larger cash for-
ward balance than anticipated, so, we will take the in-
crease of $13,153 from that surplus cash. Fleet Manage-
ment will increase their anticipated revenues by $6,776.
The budget amendments to accomplish the above is as follows:
Dept. Name
Emergency Management
Refuse
Parks
Ag Extension
General Services
Property Appraiser
Finance
County Jail
General Fund - Reserve for Cont.
Account Number
001-208-525-34.51
001-209-534-34.51
001-210-572-34.51
001-212-537-34.51
001-251-519-34.59
001-500-586-99.06
001-300-586-99.01
001-906-52 334.51
001-.199-58199.91
County Planning 004,205-515-34.59
County Engineering 004,244,541-34.51
Code Enforcement 004207-524-34.59
Municipal Service - Resry for Cont. 004199-581-99.91
Traffic Engineering
Road & Bridge
Road & Bridge - Resry for Cont.
Landfill
Landfill - Reserve for Cont.
Building Department
Building Department
Revenue - Building Dept.
Utilities
Uti 1 ities
Utilities
Utilities
Utilities - Resry for Cont.
Utilities - Resry for Cont.
Fleet Management
Revenue - Fleet Management
Housing Authority
Housing Authority
RECOMMENDATION:
111-245-541-34.51
111-214-541-34.59
111-199,581-99.91
411-217-534-34.59
411-217-534-99.91
441-233-524-34.51
441-233524-34.59
441-000-104-00.00
471-218,536-34.51
471-219-536-34.51
471-218-536-34.53
471-219-536-34.53
471-218-536-99.91
471-Z19-536-99.91
501-242-591-34.51
501=000-395-10.00
107-226-554-34.51
107426-554-33.21
Increase
942
7,536
4,710
1,884
52,533
7,536
942
5,654
6,736
6,324
1, 807
3,709
89,563
6,768
6,777
6,736
13,513
8,132
8,131
18,189
18,188
6,776
6,776
Decrease
81;737
14,867
93,272
6,768
26,321
26,319
Staff recommends the Honorable Board of County Commissioners approve the above
budget items to appropriately allocate Indian River County's recent insurance in-
crease in the amount of $270,251.
ON MOTION by Commissioner Lyons, SECONDED by Commis-
sioner Wodtke, the Board unanimously approved the
budget items as listed above to allocate appropriately
the multi peril and automobile insurance increase.
22
J. Bid #282 __Playground Equipment__ Gifford Park
The Board reviewed memo of Purchasing Manager Goodrich:
TO: Board of County Commissioners DATE: March 3, 1986 FILE:
THRU: Michael Wright SUBJECT: IRC BID #282 -Playground Equipment
Caunty Administrator Gifford Park
FROM: REFERENCES:
Carolyn oodrich, Manager
Purchasing'Department
1. Description and Conditions
Bids were received Tuesday, February 25, 1986 at 11:00 A.M. for IRC #282 -
Playground Equipment in Gifford Park
7 Bids were sent out. Of the 6 Bids received, 2 were "No Bids".
2. Alt-rnatives and Analysis
The low bid was submitted by C & W Unlimited, Jupiter, Fl. in the amount of
$5634.00. However, the bid does not meet the specifications for the following
reasons:
(1) Deck Material is 11 ga. perforated steel, specs.called for 14 ga.
galvanized steel.
(2) Spiral slide is plastic without a canopy, specs. called for the
spiral slide surface to be 20 ga. stainless steel.
(3) A wave slide was called for in the specs., both slides bid are
straight slides.
The second low bid was submitted by Ned Noland & Associates, Fern Park, Fl.
in the amount of $5972.99. The bid meets all specifications.
3. Recommendation and Funding
It is recommended that IRC #282 be awarded to Ned Noland and Associates in
the amount of $5972.99.
There is $6800.00 budgeted in account #102-210-572-66.39.
ON MOTION by Commissioner Lyons, SECONDED by Commis-
sioner Wodtke, the Board unanimously awarded Bid #282
for playground equipment in Gifford Park to the second
low bidder Ned Noland & Associates, in the amount of
$5,972.99, as being the lowest and best bid meeting
specifications, per the following bid tabulation:
23
va 63 -F� r 856
I %
BOOK 6 PnE 8-57
BOARD OF COUNTY COMMISSIONERS
1840 25th Street
Vero Beach, Florida 32960
.
•
•
BID TABULATION
R
c vo oc
Q
oa ,� • °i c ^ i°'� ,gym
y cj ^ yy 4, y •..
^m i e,.°' • y �`
o a fir
4 t '� o° 'tr c o J c'
=� �� w ^ o m4 ro o �a ,w
S, {o Z�v� Ov v aQ
BID NO.
IRC BID #282
DATE OF OPENING`
Feb. 25, 1986
BID BID TITLco
EPLAYGROUND EQUIPMENT -
ITEM
NO. DESCRIPTION
UNIT PRICE
UNIT PRICE UNIT PRICE
UNIT PRICE UNIT PRICE UNIT PRICE UNIT PF
1. Playground Structure 1 Each
4 00 NB
NB
7823 00 5634 00
1'
Gameti a Lands a
F6669 Structure
2. Days required for delivery after
receipt of Purchase Order.
Days
35-45 42
ALT.
6985 00
w/1 P3e;n
slid
K. Bid #283 - Air Conditioning Replacement (Courthouse)
The Board reviewed memo of Purchasing Manager Goodrich:
TO: Board of County Commissioners DATE: March 3, 1986 FILE:
THRU: Michael Wright SUBJECT: IRC BID #283 -Air Conditioning
County Administrator Replacement
FROM: -�.� REFERENCES:
Carolyn Goodrich, Manager
Purchasing Department
1. Description and Conditions
Bids were received Tuesday, February 25, 1986 at 11:00 A.M. for IRC
Bid #283 -Air Conditioning Replacement for the Courthouse.
17 Bid Proposals were sent out. 7 Bids were received.
2. Alternatives and Analysis
The low bid was rei-bived from Service Refrigeration, Vero Beach, F1,
in the amount of $3940.00 for each location. The optional heat pump
bid is $4175.00 for Courtroom "C" and $4148.00 for the County Court
Judges Suite. The bid meets all specifications.
3. Recommendation and Funding
Per the attached memo from Lynn Williams it is recommended that IRC
#283 be awarded to the low bidder, Service Refrigeration, Vero Beach,
for the optional heat pump.
Funds are budgeted in Account #102-220-519-66.49.
W
� s �
Chairman Scurlock explained that he had this removed from
the Consent Agenda for discussion because he wished to know if
there had been a specific amount budgeted, and Administrator
Wright stated that he would have to look this up.
The Board tabled the -matter temporarily while this figure
was checked, and the Administrator reported that $5,100 apiece
was budgeted; so, actually this is under budget.
ON MOTION by Commissioner Lyons, SECONDED by Commis-
sioner Wodtke, the Board unanimously awarded Bid #283
to the low bidder, Service Refrigeration for the
optional heat pump per the following bid tabulation:
BOARD OF COUNTY COMMISSIONERS
1840 25th Street
Vero Beach, Florida 32960
BID TABULATION
w
NO. DATE OF OPENING
IRC BID #283 Feb. 25, 1986
TITLKIR CONDITIONING REPLACEMENT
�
0
7 m°i
y �ro
vo
•.
{'O
UNIT PRICE
Q�
mor
UNIT PRICE
UNIT PRICE
UNIT PRICE
,ab
�
a
p,
y
Weather
ldeath
Weath
r
Courtroom "C" 2nd F1
King
BID
BID
NO. DATE OF OPENING
IRC BID #283 Feb. 25, 1986
TITLKIR CONDITIONING REPLACEMENT
Dov w ��
1
tij a�
0
7 m°i
y �ro
,� uq, �?
ITEM
NO.
DESCRIPTION
UNIT PRICE
UNIT PRICE
UNIT PRICE
UNIT PRICE
UNIT PRICE
UNIT PRICE
UNIT PRICE UNIT P
1.
Air Conditioning Replacement
Weather
Weather
ldeath
Weath
r
Courtroom "C" 2nd F1
King
King
King
King
Carri r
Total
7231 30
7347
50
6084 60
6752 00
6892 00
6350
0
7-
fir COnlerl Haat Pnmp Trital
7362 00
7795
00
6291 55
6043 00
7865 00
6600
00
4175.00
6-8w
3
Air Conditionina Re lacement
County Court Judges Suite
Carrie -
2nd Floor Total
6 2 00
6992 00
6350
00
3940 00
4.
Air Cooled Heat Pump Total
7362 00
7795
00
6291 55
6043 00
7965 00
6600
00
4146 00
L. Reports
Received and placed on File in the Office of Clerk to the
Board: Report of Activities and Expenditures
.of County Public Health Unit for period
ending 12/31/85.
M. Contract - Community_ Services Block Grant Housing Rehabilita-
tion Program (Federal FY 1986)
The Board reviewed staff memo as follow:
25
MAR 12 1986 Book 63 Fir 858
MAR 12 1986 Boa 63
TO: The Honorable Members of the DATE: March 5, 1986 FILE:
Board of County Commissioners
THROUGH: Michael Wright
County Administrator
SUBJECT: Community Services Block Grant
::,,asing Rehabilitation Program
Federal Fiscal Year 1986
FROM L / ' .
..� Zhomas REFERENCES.
Assistant Executive Director
I.R.C. Housing Authority
It is recommended that the data herein presented be given formal consideration by
the County Commission.
DESCRIPTION AND CONDITIONS:
The State of Florida's Department of Community Affairs has once again allocated
$6,295 to Indian River County ender their CSBG Program, and the Housing Authority would
like to utilize this grant to provide rehabilitation housing consulting services which
activates rehabilitation funding from governmeatal sources. This program will run from
April 1, 1986 to September 30, 1986.
The Farmers Home Administration Section 504 Program provides housing rehabilitation
loans and grants to low-income and elderly persons who lack the finances to make their
homes decent, safe and sanitary and free of health and safety defects.
This 1986 Program is targeted in the Gifford area of the County and 15 low-income
and elderly owners will have their homes brought up to safe and sanitary standards.
ALTERNATIVES AND ANALYSIS:
This is our fourth year of funding under legislation passed by the Congress which
consolidates various social programs into the block grant categories.
RECaIE` ATION:
- We respectfully request the County Commission to authorize its Chairman to execute
the Contract for submission to the Department of Community Affairs for this CSBG grant.
This program will bring about improvements in safety and sanitation for fifteen
(15) homeowners with an average cost of $2,900 per unit. The $6,295 grant plus $1,052
in cash and $1,645 in-kind contributions by the Housing Authority will be supplemented
with $40,000 in loans and grants from the Farmers Home Administration.
This program requires no additional County funds.
ON MOTION by Commissioner Lyons, SECONDED by Commis-
sioner Wodtke, the Board unanimously authorized the
Chairman to execute the Community Services Block
Grant Award Agreement for submission to the DCA.
(Said Block Grant Award Agreement is on file
in the Office of Clerk to the Board.)
26
ARCHITECT - COUNTY HEALTH CLINIC BUILDING
General Services Director Dean reviewed the following memo,
noting that Seminole County in 1983 paid 7.8% for a similar type
structure.
TO: The Honorable Members DATE: March 5, 1986 FILE:
of the Board of County
Commissioners
THRU: Michael Wright
County Administrator
FROM. H. T. "So
Director
General S
Dean
s
Architect for County Health
SUBJECT: Clinic Building.
REFERENCES:
On February 11, 1986, Commissioner Lyons, Michael Wright, and this
writer met as instructed by the Board, with Lemuel Ramos of Lemuel
Ramos and Associates, Inc. to negotiate a contract for the subject
project.
The Committee discussed, and was able to define, the scope of work
that would be required. Mr. Ramos outlined what would be in the
basic services which included interior design, graphic design, and
special built-in furniture for a price of 9 1/20 of the contract.
After discussion and negotiations, we were able to get Mr. Ramos to
agree to an 8% fee.
Staff recommends the Board authorize Mr. Ramos to perform the work as
outlined in the attached contract.
MOTION WAS MADE by Commissioner Lyons, SECONDED
by Commissioner Bowman to execute a contract with
Lemuel -Ramos and Associates, Inc., as recommended
by staff.
Commissioner Wodtke inquired what it means when the contract
says it will include some interior design, and Director Dean
explained that there is some special furniture that the architect
is going to design - built-in type items; this does not include
such things as carpet or wallcoverings.
Chairman Scurlock asked if there was any discussion of 8%
and a not -to -exceed figure, and Commissioner Lyons stated there
27
MAS 12 1986
Bou 6 F',�,UE 866
MAR 12 1966 63. mu 861
was not, but they did have an estimate of the square footage
price which was one of the lower ones - in the range of $65 per
sq. ft.
THE CHAIRMAN CALLED FOR THE QUESTION.
It was voted on and carried unanimously.
(Said Agreement is on file in the Office of the
Clerk to the Board.)
H. FISCHER - NORTH APPROACH ROAD TO CR510/512 INTERSECTION
Public Works Director Davis reviewed the following memo:
TO: The Honorable Members of the DATE: March 4, 1986 FILE:
Board of County Commissioners
THROUGH:
Michael Wright,
County Administrator SUBJECT:
Request by Henry Fischer to
Construct a North Annroach
Road to the CR512/CR510
Intersection
FROM:
F James W. Davis, P.E �J REFERENCES: Randy L. Mosby to Ralph
_ Public Works Director Brescia dated Feb. 4, 1986
DESCRIPTION AND CONDITIONS
Randy Mosby, agent for Henry Fischer, has submitted a Right -of -Way Con-
struction Permit Application for the northerly extension of CR 510 north of
CR 512. The following additional information was submitted:
1) Construction Drawings which have been reviewed by staff, revised, and
are now approved by staff.
2) Notarized- authorization from Henry Fischer that grants Mosby and
Associates, Inc. to act as agent.
3) Contract for easement between Anwelt Corporation (Ronald Ansin,
Chairman) and Henry Fischer and Sons, Inc., granting Mr. Fischer a
non-exclusive easement over the grantor's land to construct the road.
This contract is prepared to allow for future dedication of the road
to be public if the County desires.
4) Letter from Randy Mosby dated Feb. 4, 1986 addressing staff conments.
Note that Mr. Fischer is requesting credit to applicable Traffic
Impact Fees for improvements (3 laning) of CR 510 south of CR 512
which staff has requested. Also, the driveway to the Step Saver
Convenience Store is in conflict and the County is being asked to
request relocation.
5) Cost estimate for the work.
28
ALTERNATIVES AND ANALYSIS
The County staff and Transportation Planning Ccmittee has reviewed this
request. The road is being constructed to serve a proposed 147 acre
development north of CR 512. During the Feb. 11, 1986 meeting of the
Transportation Planning Committee, the TPC approved a staff study of the
intersection which showed that signalization was not warranted. Also, no
objection to Mr. Fischer's request was presented.
RECONMENDATIONS AND FUNDING
Staff recommends approval of the issuance of a right-of-way permit to
construct the north extension of CR 510 north of CR 512 subject to the
following conditions:
1) The Developer fund 1000 of all construction, including improvements to
the existing CR 510 south of CR 512. A credit to future Traffic
Impact Fees would be allowed for widening and improvements to the
existing section of CR 510 south of CR 512.
2) Once signalization is warranted, the developer should fund his fair
share of signalization at the intersection.
3) The developer agree to dedicate to the County the roadway in the
.future if the County so desires. Possible future northerly extension
shall be planned.
4) The developer agree to connect the convenience store to the new
roadway. The County would assist in requiring the convenience store
owner to relocate his east driveway from CR 512 to the new roadway.
There is no funding to be addressed by the County.
Director Davis informed the Board that there is a problem
with future dedication. Mr. Ansin is the owner of the property
between CR 512 and Mr. Fischer's future development, and Mr.
Fischer simply has an easement across Mr.•Ansin's property; so,
it would be necessary to deal with Mr. Ansin also re any future
dedication. The 147 acre development will be within the City of
Sebastian and will fall within their guidelines. Staff feels
this is a very important intersection and would rather have a
4 -way intersection than a 3 -way one with a crossroad coming into
it. Staff, therefore is recommending approval contingent on the
four conditions listed.
Commissioner Wodtke did not believe we have ever approved
any road without being able to get ownership of that road. He
noted Hetra first had to acquire the R/W, and it had to be in the -
county's name before we would authorize the road.
Chairman Scurlock felt that part of the recommendation
should be modified to include that kind of language as he agreed
we need to be consistent.
29
A 12 19 6 Boor. 63 1 n . 862
MAR 12 1986 Boa 63 -Pr{cE 863
It was noted this is to be a private road, and Commissioner
Wodtke did not see how it can be since there is a cemetery there.
Director Davis explained that it is east of the cemetery.
The cemetery and the convenience store would connect to the new "
road, and we would eliminate the convenience store's east
driveway connection to CR 512.
Commissioner Wodtke asked how people would get to the
cemetery, and Director Davis stated they would drive down the new
road and turn into the cemetery, and Commissioner Wodtke felt it
then would have to be a public road.
The Board continued to discuss various alternatives, and
Administrator Wright suggested that we continue this item and try
to get the R/W.
A Motion to table was suggested, but was withdrawn for
further discussion.
Commissioner Wodtke asked about timeframes, and Randy Mosby
of Mosby Associates, agent for Henry Fischer, reported that Mr.
Fisher has about nine months to complete the construction of the
road based on the easement agreement with Ansin. He wants to use
the road as a private road just for access, and it would deadend
at his development. They are working on easements for people to
access the cemetery and the StepSaver.
Chairman Scurlock asked what the problem is with a public
road, and Mr. Mosby explained that Mr. Fischer did not intend to
have through traffic in his project.
Discussion continued at length re the need to have a public
road to access the cemetery and StepSaver, the fact that there is
an old "prescriptive" dirt road to the cemetery, the fact that
the StepSaver's present access is a traffic hazard, etc.
Commissioner Wodtke asked if Mr. Fischer will take care of
the costs for whatever improvements are necessary for StepSaver's
access drive, and Mr. Mosby confirmed that he would and the
improvement will consist of removal of an existing culvert and
driveway and the installation of a new curb.
30
� � a
77
The Board continued to emphasize the importance of this
being a public road, and Administrator Wright advised that the
owner of considerable property to the north of the Fischer
property has indicated that he intends to sell and develop to the
north and west; he also is very much interested in participating
in the proposed Roseland sewer expansion project, even to the
point of dedicating land to us.
Chairman Scurlock felt it, therefore, is incumbent on us to
maintain public access to the area.
Commissioner Lyons believed everyone has heard what we have
in mind, and possibly this should go back to the drawing board.,
Commissioner Wodtke felt if it is okay with Mr. Mosby, we
could go ahead and approve this and just change the language in
#3 to require dedication of the roadway to the County. Commis-
sioner Lyons felt we could make the approval contingent upon the
conditions.
Mr. Mosby noted that 135 acres of Mr. Fischer's property are
in the city of Sebastian. He is planning an equestrian type
subdivision with a 30 acre riding tract and one acre lots, and he
wants to maintain the private atmosphere.
Chairman Scurlock pointed out that if Mr. Fischer doesn't
have access, he can't do anything.
Director Davis brought up the point that if the property
north and west does not connect to this road in the future, we
might not want the maintenance obligation, and he suggested that
we might just require the road be dedicated to the north limit of
the cemetery at this time, or, in other words, make it public to
the city limits line.
It was generally agreed this was a good idea.
Mr. Mosby stated that if this would require dedication prior
to construction, he will need to talk to Mr. Ansin.
Discussion continued re approving contingent on that
condition.
31
MAR 1 ti19 6 eoa� �� `���� 864
r-
MAR 12 1986
8
BOOK 6PAGE
MOTION WAS MADE by Commissioner Wodtke, SECONDED
by Commissioner Lyons, to grant the request of
Henry Fischer to construct a north approach road
to CR510/512 intersection, changing condition #3
to require dedication to the north extension of
the cemetery, or the City line of Sebastian as it
exists today, and meet all other conditions set out
in the memo.
Commissioner Wodtke wished to know just what is involved in
condition #4 - i.e., assisting in requiring the convenience store
owner to relocate his east driveway.
Director Davis explained we have the authority to regulate
what goes on in the 510 R/W. There was some negotiation with the
StepSaver formerly by Mr. Fischer, but the owner was reluctant to
cooperate. We would join in and lend the weight of our author-
ity and negotiate along with Mr. Mosby to get that driveway
relocated.
Commissioner Lyons emphasized that there is no funding to be
addressed by the county, and Director Davis agreed, except future
credit to some impact "fees.
THE CHAIRMAN CALLED FOR THE QUESTION.
It was voted on and carried unanimously.
CONTINUED FROM CONSENT AGENDA - Pistol Permit Julius Kabanek
Mr. Kabanek thanked the Board for the opportunity to read
the letters of objection to his pistol permit renewal and felt
they are unbelievable. He informed the Board that the only time
the Goldmans ever saw him with a gun was about a year ago when he
was going to the bank with a large sum of money and wearing his
pistol in a holster. They say he threatened them, and this is
not true. Mr. Kabanek then described in detail how the Goldman's
cat frequently comes over to his property and relieves itself in
32
his flower bed and under his house. He further stated that the
cat tore up the vinyl around his air conditioning ducts to the
extent that it cost him $60.00 for repairs. He noted that the
rules of the park are that animals have to be on a leash, and he
has requested his.neighbor to keep the cat on a leash. Regarding
the room, Mr. Goldman claims he built on for the cat, Mr. Kabanek
believed it actually was for a workshop, and as to Mr. Weyforth's
complaint about his wind chimes, he pointed out that the Goidmans
have chimes next to him, and he has not complained. He also
stated that the Goldmans and Mr. Weyforth, who are both his next
door neighbors, are very good friends and also heavy drinkers and
they party to 3:00 A.M.
Chairman Scurlock stressed that the Board's only concern is-.
the danger of issuing a permit if Mr. Kabanek has threatened
bodily harm to his neighbors; they are not concerned about the
cat, etc. He asked if Mr. Kabanek is claiming that he has never
threatened or pulled a pistol on anyone, and Mr. Kabanek stated
that he has not and the pistol was not even out of the holster.
The Chairman asked how long Mr. Kabanek has had a pistol
permit, and Mr. Kabanek stated two years.
Commissioner Bird noted that apparently Mr. Kabanek had a
permit at the time he carried his pistol, and he did not see that
Mr. Kabanek committed any crimes that would cause us to remove
the permit.
Commissioner Bird wished it confirmed that Mr. Kabanek is
aware of the laws re what he can do or not do with a weapon, and
Mr. Kabanek stated that he is thoroughly aware of them.
Commissioner Bowman pointed out to Mr. Kabanek that we have
an Animal Control Ordinance.
MOTION WAS MADE by Commissioner Bird, SECONDED by
Commissioner Bowman, to approve the issuance of a
renewal pistol permit to Julius Kabanek.
33
MAS 112 1986 BOOK 63 E 8��
-MAR 12
'1986
Boa 63 pm'E 857
Commissioner Lyons believed he'is forced to vote yes, but he
felt the law is ridiculous.
Commissioner Wodtke stated that he will not vote yes as he
believed the statements in the letters are pretty strong that
they have been threatened with bodily harm, and he really did not
see the need for the permit.
Commissioner Lyons stated, in that case, he would not vote
for the Motion either.
Discussion continued re demonstrating need.
THE CHAIRMAN CALLED FOR THE QUESTION.
It was voted on and carried 3-2 with Commis-
sioners Wodtke and Lyons voting in opposition.
LAND CLEARING VIOLATION - HERMAN LEWIS
Chief of Environmental Planning Art Challacombe reviewed the
following memo:
TO: The Honorable Members DATE: February 25, 1986FILE:
of the Board of County
Commissioners
DIVISION HEAD CONCURRENCE: LAND CLEARING VIOLATION
HELWIS
. SUBJECT: CV 86-02-300
Robert M. Kba-cilig, P
Planning & Develop nt Director
OL--
Mom. Art Challacombe RR �RENCES: H. Lewis,
Chief, Environmental PlaR DIS:ARTCHA
It is requested that the data presented herein be given formal
consideration by the Board of County Commissioners at their
regular meeting on March 12, 1986.
DESCRIPTION AND CONDITIONS:
On February 3, 1986 County personnel observed that parcel
numbers:
1) 16-33-40-00000-0010-00003.1
2) 17-33-40-00000-0010-00005.0
3) 17-33-40-00000-0010-00007.0
4) 17-33-40-00000-0010-00002.0
34
had been cleared prior to the issuance of a landclearing
permit. To staff's knowledge, no protected trees have been
removed.
The properties are currently owned by Mr. Herman Lewis and were
cleared by Sunnyland Clearing.
ALTERNATIVES AND ANALYSIS:
Section 231-6(a) & (b), Tree Protection, of the Code of Laws
and Ordinances of Indian River County, Florida prohibits the
performance of any tree removal, landclearing or grubbing
unless tree removal and landclearing permits have first been
issued by the County. The ordinance further specifies that a
violation shall be punishable upon conviction by a fine not to
exceed five hundred dollars ($500) per tree and land clearing
activity or by imprisonment in the County jail for up to sixty
(60) days, or both.
On February 18, 1986, staff requested that Mr. Lewis submit a
voluntary payment of $500.00 and obtain an "after -the -fact"
permit.
Mr. Dick Martin, representing Mr. Lewis, indicated that he felt
the amount was excessive and that Mr. Lewis would not volun-
tarily comply with staff's request. -
STAFF RECOMMENDATION:
Based upon previous cases of this nature, staff recommends that
the Board of County Commissioners settle this matter through
the payment of one hundred fifty dollars ($150.00). In the
event that this is unacceptable to the respondent, staff
recommends that the Board of County Commissioners grant staff
the authority to pursue available remedies in County court.
Commissioner Lyons asked how long the owner of the land
clearing operation has known that he needed to get a permit.
Dick Martin informed the Board that he owns Sunnyland
Clearing, and he is aware there are protected trees but he did
not know you needed a permit to take pepper trees out. In the
City they encourage it.
Commissioner Lyons noted that we just want to know what is
being done, and we need to know what is being cleared.
Planner Challacombe explained that to take out pepper trees
and Australian pines does not require a permit per se; however,
when heavy machinery is brought on a large site, and in this case
the acreage was between 8 or 9 acres, getting a permit gives
staff an opportunity to investigate to make sure that is all that
is being removed. After the fact, this is very difficult to
determine.
35
L- BAR 12 1986 BOOK 63 F�A,cE 8-68
MAR, 12 1986
BOOK 63 FACE 869 7
Considerable discussion ensued as to when you need or don't
need a permit, and Commissioner Bird could not believe our
ordinance says if you do this clearing by hand, it is okay, but
if you bring in heavy equipment it is not.
The Board wished to have our law on this, and Planner
Challacombe quoted from the ordinance which states that grubbing
and land clearing is the removal or destruction of any living
rooted shrubbery. When heavy equipment goes in there, they take
out root systems, the understory, everything. If you are taking
out an individual tree with a chain saw, you would go to the
stump, but you wouldn't be taking out the root system. Once you
get into the root system, that is when you have land clearing.
Chairman Scurlock noted the tree is down in any event, but
Planner Challacombe explained that you are not disturbing the
understory, the soil, or altering the stormwater management or
vegetation profile of the land.
Attorney Vitunac further noted that while land clearing says
it is removal of any vegetation from the land, it does not cover
the removal of trees.
Chairman Scurlock asked if it is not logical that we could
have a preconstruction,meeting with all the people involved in
this activity and explain just what is involved and what isn't
because it seems some of this is quite "iffy," and confusing. He
felt we should either have a workshop or clear up the language.
Commissioner -Bowman agreed that a lot of this is done
through ignorance, and noted she previously had suggested a
workshop re the treatment of mangroves.
Commissioner Bird continued to discuss clearing by hand or
by heavy equipment, and did not feel that is spelled out in our
ordinance.
Director Keating believed Planner Challacombe was using that
as an illustration. He felt it would be almost impossible to do
what is defined as grubbing without heavy equipment.
36
Planner Challacombe noted there are many people who want to
take a pepper tree or other trash tree down to a stump and they
do not need a permit, and Commissioner Bird noted that if they
want to bring in the heavy equipment, then they have to get a
permit, and this was confirmed.
Mr. Martin stated that he did agree a tree removal permit is
needed for protection of valuable trees, but he felt there should
not be a double standard. In the City they fine you if you don't
take pepper trees out, and the County fines you if you do.
Discussion ensued regarding this particular violation, and
Commissioner Wodtke asked about the cost of the permit, which is
$45.
MOTION WAS MADE by Commissioner Wodtke, SECONDED by
Commissioner Bird to accept the voluntary contribution
of $100 to remedy the land clearing violation of Herman
Lewis, this amount also to suffice for the after -
the -fact permit.
Commissioner Lyons agreed there is a need to get this
clarified, and the Chairman believed when we rewrite an
ordinance, we should try to determine just what the actual result
of its implementation will be before we proceed with it.
Director Keating agreed and stated that staff will schedule
a workshop to inform everyone.
The Chairman felt that this education probably needs to be
done annually as new people keep coming in.
THE CHAIRMAN CALLED FOR THE QUESTION.
It was voted on and carried unanimously.
SOUTH COUNTY FIRE DISTRICT
Commissioner Lyons advised that he had planned to put on the
agenda for next week a meeting of the South County Fire District
37
MAR 12 1986 Boa 63 rr, L 870
L_
r � � `�9�6 � � Q�ry �
MA BOOK 63 PAu,c. 8 d 1
to talk about organization as there seems to be some question in
some people's mind as to exactly how the Fire Department reports
to the Fire Board. It seems, however, the Administrator Wright
will be out of town next week. Commissioner Lyons noted that he
does have a copy of the proposed organization chart and wondered
if there would be any objection to calling a meeting of the Fire
District Board after the Commission has finished today's agenda
and ask Chief John Allen to be present.
There were no objections to having the meeting today. Ques-
tion arose re notice, and Attorney Vitunac stated there is no
requirement for published notice if there is a good reason to
have a meeting called and especially if there is some notice to
the people who are going to be involved.
PRESENTATION - NEIGHBORS HELPING NEIGHBORS
Alison DeGenero came before the Board to make a presentation
as described in the following letter:
March 5, 1986
_ Dear C.cmmissioners,
I would appreciate the opportunity to appear before you on behalf of
hundreds of Volunteers representing Neighbors Helping Neighbors. This
Program has touched hundred of family problems over the past nine years.
At the time of our meeting I would like to present our methods used to
help the needy. These methods will be revealed, substantiated and
considered to be a supplement to your already existing Welfare Department
programs, which needless to say is doing a good job.
Sinn ,
A. DeGenero
Founder of the Neighbors Helping
Neighbors Program
38
Mr. DeGenero presented Mrs. Byers to make a statement to the
Board. Mrs. Byers reviewed how she and her husband retired to
Sebastian, met Mr. DeGenero, and learned about Neighbors Helping
Neighbors. She talked of different instances of help they have
provided and emphasized that in every case those they helped
picked themselves up and carried on in their own way and were not
a burden to anyone. She felt the County has benefited because of
Neighbors He -lying Neighbors.
Mrs. Anna Patterson next came before the Board and read the
following:
3/22/86
To Whom it may Concerns
My name is Anna Patterson I� have been a resident
of I'hdian River County for 10 yrs. 5 of those
10 yrs I worked for Mrs. Peebles as a Nurse's
Aide and 4 yrs at Hibiscus Manor.
I made good money but like so many people in
our day did not know how to manage it.
When I asked for help from different agencies
they said I was making to much money but they
didn't offer to show me how to manage it.
Then I learned of the Neighbors helping
Neighbor Programs. Theyshowed me how to manage
and now I'm independent and not _dependent:
As a concerned tax paying Citizens I urge you
to embrace the merits of the Neighbors helping
Neighbor program and blend'it into your
welfare assistance program.
Sincerely fz���
c
P.b I will be available Anna Patterson
—to Wriswer any questions
regarding the above statement.
telephone 569-3753
39
MAR 12 1986 BOOK mp
ac 872
r -MAR 12 1936
Booz 63 Pnc873
Mr. DeGenero then presented the following letter from Robert
Vinson, M.D.
ROBERT H. VINSON, M.D.. P.A.
{ 4 Brwnmy Building
VERO BEACH, FLORIDA 32960
303.231-6484
March 6, 1986
RE: Neighbors Helping Neighbors
To Whom It May Concerns
This program is designed to be a helping program, not a doing for, except
in so far as they cannot do for themselves. For example, a case of mine
was in serious financial trouble and likely to go to jail, problems of his
own making. Neighbors Helping Neighbors took charge of cooling the anger
of the persons and businesses owed by promisi.no to see that they would
eventually get their money. If not then they could pursue the law. The
Neighbors Helping Neighbors made the case in charge relinquish his pay
checks on pay day and the Neighbors Helping Neighbors paid parts to all
persons and businesses owed, and gave case enough to live on. Now three
months later the persons and businesses are paid off and soon the case will
have a paid for T.V. He still has his job and is not in jail.
These kinds of successes are hard to come by and need to be expanded upon
if possible. I commend Neighbors Helping Neighbors for a job well done.
Sincerely=
R.H. Vinson, M.D.
min
Mr. DeGenero informed the Board that he is very tired; he is
now relinquishing his work with Neighbors Helping Neighbors, but
trusts that the County will get together a committee of some sort
to carry on, and he will offer them his expertise. He stressed
his philosophy of helping people help themselves and stated that
he was proud of our County Welfare Department, but wanted the
County to blend in with it the philosophy of the Neighbors
Helping Neighbors Program - "Help Not Give."
Commissioner Bird noted we could spend the rest of the day
commending Mr. DeGenero for his good works, but he personally
felt that the real strength of Neighbors Helping Neighbors is
that it has been independent and not a part of a government
program. He felt the best way to keep this strength is to keep
this a volunteer program and felt sure that among the people
40
� a
already helping Mr. DeGenero there must be someone, or possibly a
combination of people, who can keep on with what Mr. DeGenero has
been doing.
Mr. DeGenero believed the county has already indicated their
willingness to blend part of his program into the Welfare system;
he would like Welfare to tell the people about their programs,
and he can give Welfare the guidelines.
Commissioner Bird asked if Mr. DeGenero was saying that
Neighbors Helping Neighbors is disbanding, and Mr. DeGenero
confirmed he was and that he will accept no more phone calls.
Commissioner Bowman was happy to hear that Mr. DeGenero had
started a program to teach people how to manage their money as
she believed this is very important and there is a need for it.
She stated that she will contact the Council of Community
Services and see if they can't find an agency to take this over.
Chairman Scurlock expressed the Board's appreciation of the
good work Mr. DeGenero has carried on in our county.
INDIAN RIVER BLVD. SOUTH EXTENSION - PROPERTY ACQUISITION
Public Works Director Jim Davis made the following
presentation:
41
BOOK
MAR 12 I 6
63 + F 874
TO: The Honorable Members of the
Board of County Comaissioners
THROUGH:
Michael Wright,
County Administrator
James W. Davis, P.E.
Public Works Director
BOOK 63 F,1 JE 875
5
DATE: March 10, 1986 FILE:
SUBJECT: Indian River Boulevard -South
Extension - Fultz, Beal,
Smeltzer, White, Properties
150' Right -of -Way Acquisition
FROM: •Donald G. Finney, SRA
Right of Way Agent REFERENCES.
Armfield-Wagner Appraisal and Research, Inc. and Calloway & Price, Inc
recently completed an appraisal for each of the parcels numbered below,
Smeltzer, Beal, and Mite are represented by Robert Jackson.
Fultz Land Trust is represented by W.E. Roddenberry.
The Property owners request the attorney and appraisal fees be paid by the
County
Below is an overview for each appraisal and the settlement the property
owner is willing to accept.
Property Size Armfield MAI Property Owners Property Owner's
Parcel Owner Parcel (R/W Appraised Value) Attorney & Appraisal Fee Accept. Settlement
#109
Smeltzer
47,917
Sq ft.
$44,000
#108
Beal
59,302
Sq ft.
$52,000
#107
White
40,323
Sq ft.
$36,000
$750
$750
$45,500
$750
$750
$53,500
$750
$750
$37,500
#106 Fultz 49,953 Sq ft. $51,400 $1000 $1000 $53,400
Land Trust
Per the attached letter from W.E. Roddenberry Mar. 4, 1986:
Item 1 Mrs. Fultz is requesting a driveway access at her existing house and carport which
faces the Boulevard with a guarantee upon development that the driveway may be widened.
Item 2 & 4 will be addressed by the Engineer Department staff.
Item 3 Request for an agreement as to a right of first refusal to tie into the proposed
sewerline should tie-ins be permitted.
In addition, the attached memo from James Wilson Feb. 27, 1986: Attorney Jackson is
requesting to combine the Beals' and Smeltzers' driveway at their property line and to
combined the Fultz and Whites driveway at their property line.
Mr. Jackson letter Feb. 11, 1986:
Item 4 Stipulation that the property owner has priority to access sewerline stipulate the
and maxim= tie-in fees.
ALTERNATIVES AND ANALYSIS
Staff has reviewed both appraisals and property owners acceptable settle-
ment for each parcel. The alternative is to authorize condemnation using
the Armfi.eld appraisal Fair Market Value for the 150' right of way for each
parcel.
CATION AND FUNDING
Staff requests authorization to purchase each parcel at the property owners
acceptable settlement, and to provide direction to settle the four
driveways requested by the property owners attorneys and sewerline tie-in
clarification.
Funding will be from Indian River Boulevard Account # 304-214-541-66.12
42
Director Davis noted that these owners are not only
requesting fair market value, but they also want access to the
Boulevard and that has been granted in the past only to the
properties that had no other access or where negotiated R/W has
been donated. The properties in question do have access pri-
marily to 6th Avenue, and staff does not feel they need access to
the Boulevard. It would enhance the value of their property, and
we have to pby fair market value anyway. Staff, therefore,
recommends we proceed to acquire the R/W; simply indicate that we
would not grant access to the Boulevard; and if they do not wish
to accept fair market value, we will go to condemnation. I
MOTION WAS MADE by Commissioner Lyons, SECONDED
by Commissioner Bowman to offer the above de-
scribed property owners fair market value, but
not offer access to Indian River Boulevard, and if
this is unacceptable, we will go to condemnation.
Discussion ensued re where we will have access to the
Boulevard, and Director Davis advised there will be properties
where we have managed access into the design of the roadway -
Vista Gardens as they had a critical problem getting out onto
U.S.1., and we are providing Mr. Graves with an access to his
property -because our right-of-way would negate his access.
Commissioner Bird inquired about the pPoperties on the east
side of the Boulevard, Tanen, etc., and Director Davis stated
that we may have to consolidate some of those accesses, but they
will have to have access.
Commissioner Bowman did not see why Mr. Graves needs access,
and Director Davis explained that we will manage the access and
it will be a limited access.
Commissioner Bird inquired if it might not be worse from a
traffic standpoint to force those people to access onto 6th
Avenue, which already has a considerable traffic problem.
43
MAR 11 1986 BOOK 63 F,1c E876
MAR 12 19 8.6 BOOK�3 PAIJ 77
Director Davis explained that the Fultz family has just a
single family residence, and it could not be developed into
anything too large. On the White parcel there is a fairly
expensive home and an electrical business plus a lake and a
tennis court, and he doubted Mr. White will do anything more with
it any time in the near future. Director Davis further noted
that staff will work with the property owners re their driveways,
but he did not feel we can address giving them priority to access
the sewer line.
Chairman Scurlock agreed that we have a standard policy re
the sewer line. He believed the Motion indicates we still would
have our options open, and he felt the Motion should make it
clear that the Attorney and appraisal fees are included along
with the fair market value.
In further discussion, it was agreed that the attorney and
appraisal fee are to be included in the fair market value.
THE CHAIRMAN CALLED FOR THE QUESTION.
It was voted on and carried unanimously.
Director Davis reported that staff is working on the parcel
to the north with the Postweilers, who are taking the position
that they want their zoning in place before they donate the R/W,
which is worth about $50,000. We have indicated that we need the
R/W now and while we understand their application is being
processed for zoning,, we can't wait. We don't want to have to
buy that R/W, and Director Davis believed it helped staff last
time to have a Commission member sit with them and communicate
with these people just for the creditability of the county's
intent not to do anything adverse to them. He noted they are
also working on three others and feel good about those.
Chairman Scurlock offered his assistance.
44
CONTRACT FOR CONSTRUCTION - SANDRIDGE GOLF COURSE
Administrator Wright reviewed the following memo,
recommending the contract be awarded to Guettler & Sons and
commenting that he believed we can get the clearing permits by
the first week in April:
TO: The Honorable Members of DATE: March 11, 1986 FILE:
the Board of County Commissioners
SUBJECT: Golf Course Construction
Michael Wright
FROM: County Administ REFERENCES:
Attached are copies of the original proposal from Guettler
and Sons for construction of the Sandridge Golf Course and the
revised proposal that is being recommended for your considera-
tion.
The price for the work on the amended proposal is $1,066,599.
To this figure the County must add approximately $27,000 for a
statutory required performance bond and approximately $180,000
for the purchase of the irrigation materials. Therefore, the
grand total for the job is $1,273,599 which is under the original
$1.3 million budget.
Prominently deleted from the contract are the cart paths
which will be added during the grass -in phase.
The recommendations are:
1. Contract be awarded to Guettler & Sons in the amount of
$1,066,599 plus 2�% performance bond.
2. -The County be authorized to solicit bids for the purchase
of the irrigation materials.
3. An architect be selected to design the clubhouse and related
facilities. Solicitations for the design of the clubhouse
have been received and a recommendation can be made to the
Board of County Commissioners within 30 days.
4. The County proceed with the issuance of the bonds and pursue
all immediately available alternatives in marketing the bonds. -
A revised construction timetable will be submitted for your
consideration as soon as the St. Johns River Water Management
District advises us of the date of permit issuance.
Please advise if there are any questions.
45
MAR 12 1'96
cool` 63 F}�cE878
MAR 12 1986
s®dK 6 F"r 879
Chairman Scurlock believed that Commissioner Bird did an
excellent job in negotiating the fee down. He felt the -Commis-
sion, from the financing aspect, has indicated a desire, as much
as possible, to try to release the Race Track Funds if it is
economically feasible, and he will so proceed unless he has
different direction. He inquired if there has been any progress
in finding an architect for designing the clubhouse.
Administrator Wright reported that staff has solicited
proposals under the Competitive Negotiations Act; the proposals
are in his office; and we are now ready to go to the next step,
which is to select the architect and bring him back for approval,
after which he will be given the parameters within which we want
him to work.
Commissioner Wodtke inquired about the cart paths and where
the money for those will come from as he felt that is something
we can live without if we have to.
Administrator Wright stated that they will be paid for out
of the contingency allowed in the estimate of the construction
costs. He noted that when all our costs are in place, we will
know where we stand, but he believed we will have to have some
paths on the sand ridge area.
Commissioner Bird confirmed that we will build cart paths
only in the most critical areas first. He continued that one
area where we need authorization to continue to negotiate is on
purchase of the irrigation materials. One way to save money was
to buy these materials direct, thus saving sales tax and getting
an additional discount for cash, and staff needs authorization to
continue to negotiate the best price.
MOTION WAS MADE by Commissioner Lyons, SECONDED by
Commissioner Bird, to authorize staff to continue
to negotiate irrigation and drainage materials;
46
approve the recommendations as outlined in the
above memo dated March 11, 1986; accept the amended
contract with Guettler S Sons, deleting Paragraph B,
if desired, and authorize the signature of the Chair-
man upon approval by the County Attorney.
The Administrator noted that we can go either way with
retainage, but Commissioner Bird felt we agreed to the retainage
schedule in lieu of bond.
The Administrator noted that actually they like the idea
where we hold 15% for phases and then release it as they complete
a phase rather than holding 10o throughout the entire contract.
THE CHAIRMAN CALLED FOR THE QUESTION.
It was voted on and carried unanimously.
SAID CONTRACT WILL BE MADE A PART OF THE MINUTES WHEN FULLY
EXECUTED AND RECEIVED.
DATA PROCESSING COMMITTEE AGREEMENT
Commissioner Lyons asked if the proposed agreement contains
the amendments from the workshop meeting, and this was confirmed.
ON MOTION by Commissioner Bird, SECONDED by Commis-
sioner Wodtke, the Board unanimously approved the
Data Processing Committee Agreement and authorized
the signature of the Chairman.
47
L_ AR 12 71986. BOOK 63 Pk E880
rp-
[BAR 12 1986,
BOOK 6.3 P,. -U 831
AGREEMENT
THIS AGREEMENT is entered into and effective this 12th day
of March , 1986, by and between David C. Nolte, as
Indian River County Property Appraiser, herein referred to as
"Property Appraiser"; Gene E. Morris, as Indian River County Tax
Collector, here referred to as "Tax Collector"; Freda Wright, as .
Indian River County Clerk of the Circuit Court, herein referred
to as "Clerk"; R.T. "Tim" Dobeck, as Indian River County Sheriff,
herein referred to as "Sheriff"; Ann Robinson, as Indian River
County Supervisor of Elections, herein referred as "Supervisor";
and the Board of County Commissioners of Indian River County,
herein referred to as "Board", and their successors in office.
WHEREAS, all of the parties are constitutional officials who
provide separate services and duties to the citizens of Indian
River County; and
WHEREAS, the various officers have purchased and operate
computer systems in order to provide for efficient and prompt
production of data; and
WHEREAS, various officers contemplate the purchase of new
computer systems and/or upgrading of existing systems; and
WHEREAS, each office has the separate duty and obligation to
perform without hindrance or delay by any other office; and
WHEREAS, there is information and data generated and
maintained by separate offices which could benefit other offices
if available in a -coordinated computer system; and
WHEREAS, all the parties agree it is in the best interest to
the operation of their respective offices and Board, for a
committee to be formed which will control the adoption and
utilization of a centrally operated system, which system could
.decrease the cost of the computer services to all offices;
NOW, THEREFORE, in consideration of the mutual covenants and
agreements contained herein and other valuable consideration, it
is agreed as follows:
48
1. All of the parties agree to and do hereby create and
establish the "Iridian River County Data Processing Committee"
effective the date of this Agreement.
2. The Committee shall be composed of the following
members:
A. one (1) member of the Board of County
Commissioners appointed by its chairman with the approval of the
Board;
B. The Property Appraiser;
C. The Tax Collector;
D. Clerk of the Circuit Court;
E. Sheriff;
F. Supervisor of Elections.
3. The Committee shall be responsible for providing all
computer services to the above offices and shall perform the
following duties:
A. Review and establish general policy and procedures
for operation of computer services;
B. Establish procedures for the processing of
requests for data processing services by County agencies;
C. Establish implementation schedules and priorities
for County data processing systems and to approve County
data processing operational schedules;
D. Prepare County data processing budget and
formulate long range County data processing plans; and
E. Hire personnel and operate computer services for
all the parties.
4. The Committee shall meet regularly and at special times
as determined by the Committee.
5. The Committee shall elect annually a chairman and vice
chairman by majority vote of the Committee.
6. Four (4) members of the Committee shall constitute a
quorum, and a vote of four (4) shall be required for approval or
disapproval of Committee action.
49
MAR 12 11986 BooK 63
r --MAR 12 1986
BOOK 63 Fr°!.uC. 883
7. The decisions and expenditures voted upon by the
Committee shall.be adopted by all officers, and the funds shall
be expended by the Board to supply the necessary equipment
allocation to each officer.
8. This Agreement shall continue from year to year until
terminated by the parties.
9. It is understood that nothing herein shall require any
party to violate any of the legal obligations of their office,
such as privacy, confidentiality, or maintenance of backup
materials.
10. In the event of a dispute between the parties, all
parties agree to select an independent arbitrator to settle the
dispute by binding arbitration.
IN WITNESS WHEREOF, the parties hereto have set our hands
and seals the day and year first above written.
Signed, Sealed and Delivered in
the presence of:
A&Ito PropertycAppraiser
ti
As ,o Tax ollector
10 IL JOI A
IL% / i
r ' •/ J ---
50
David
C. N lte,
Property Appraiser of
Indian River County
Gene E. Morris,
Tax Collector of
Indian River County
Freda Wright, J•
Clerk of the Circuit Court of
Indian River County
ti y
r
R.T. 'Tim" Dobeck
Sheriff of Indian River County
As to Supervisor
r
As to ChairfEin -of tN
s•. •
az�'� klel'L� �'
Ann Robinson
Supervisor of Elections
BOARD OF COUNTY COMMISSIONERS
By: G f
Don C. cur.lock, Jr. firman
Approved as to form
and legal sufficiency
By �L�--�
Charles P. Vitunac
County Attorney
APPOINTMENTS TO TRI -COUNTY COUNCIL OF LOCAL GOVERNMENTS _
Com. Bowman discussed recommended appointments to the
sub -committees and reported that Commissioner Lyons agreed to
serve as vice chairman of the transportation sub -Committee;
County Attorney Vitunac agreed to serve on the legislative sub-
committee; Utilities Director Pinto on Resource & Recovery; and
OMB Director Joe Baird on insurance. She was not sure whether we
are supposed to make an appointment for the erosion committee as
John Acor already is chairing that committee; so, she will leave
that open for now.
Administrator Wright agreed that OMB Director Baird is very
competent, but felt his insurance experience is limited; he would
prefer someone be appointed who has experience in dealing with
insurance, and he asked if Com. Bowman would let him work on
this.
Commissioner Bowman agreed to leave that open.
ON MOTION by Commissioner Bowman, SECONDED by
Commissioner Bird, the Board unanimously appointed
Commissioner Lyons, County Attorney Vitunac, and
Utilities Director Pinto to the Tri -County Committee
in the areas described above.
51
MAR 12 1986 Bou 63 rmjE884
F" -
MAR 12 1986
BOOK 63 FArUE 8.85 7
REPORT - TRANSPORTATION PLANNING COMMITTEE MEETING
Commissioner Lyons reported that the Transportation Planning
Committee had a meeting yesterday and discussed the capital
improvements program for the county and the financing. We have a
significant shortfall in the 20 -year period. One way to help
with the shortfall is to increase the gas tax, and it was the
unanimous vote of the Committee to recommend the gas tax be
increased to the maximum 6�. Even with that we still will be
some 30 million short on our transportation plan, even including
impact fees and everything. This will be brought back to the
Board for formal discussion and adoption later.
Commissioner Lyons reported that they next discussed signals
for schools - warning lights, etc. There is some problem at the
new school at Sebastian; there are some schools budgeted this
year we also would like to expedite; and there are some schools
scheduled for next year. It was felt we should move as quickly
as possible as these are real hazard situations, and it would be
very hard to take the position of delaying this.
They are also recommending signals for 27th Avenue and 4th
Street; however, to do a decent job on that corner, more R/W is
needed and there is also the question of the drainage canal, plus
having two houses in the way at that intersection. The first
step recommended is to do whatever we can do with the minimum
disruption to get signals there, and the committee will come back
later with the plan for that corner for the long run. It will be
an expensive corner and also brings to a head the fact that we
are tied in by these drainage ditches, which creates a real
problem.
NAMES FOR "TOWN MEETING"
Commissioner Lyons informed the Board that he needs as
quickly as possible names of people to serve on the "Town
Meeting," which will be a 3 -day meeting to sit down with the
Regional Planning Council and come up with the sort of things we
think should be in the regional plan.
52
s �
REPORT ON SR60 WASTEWATER PLANT
Chairman Scurlock informed that Board that we had a minor
setback on our wastewater system out SR60. There will be about a
three week delay because one of the common walls on the plant did
not have the proper amount of steel, and that wall has to be
replaced.
Utilities Director Pinto confirmed this, and reported that
he has gone ahead and authorized the contractor to remove the
wall. These are precast concrete units and some cracks were
noticed. They agreed we have a problem and they are going to
replace the wall at their expense.
There being no further business, the Board on Motion duly --
made,
made, seconded and carried, adjourned at 11:10 o'clock A.M.
ATTEST:
Clerk
Chairman
53
MAR 12 1986 Boas 63 FAGS 886