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Home My WebLink About2016-010 I WORK ORDER NUMBER CCNA2014WON06 2016 PERMIT COMPLIANCE MONITORING AND REPORTING This Work Order Number_-6-is entered into as of this_a day of . n uaLy2016, pursuant to that certain Continuing Contract Agreement for Professional Services,dated December 6, 2011,and that certain Extension and Amendment of Continuing Contract Agreement for Professional Services entered Into as of this 4`h day of November, 2014 (collectively referred to as the "Agreement"), by and between INDIAN RIVER COUNTY, a political subdivision of the State of Florida ("COUNTY") and CDM Smith, Inc, ("Consultant"), The COUNTY has selected the Consultant to perform the professional services set forth on Exhibit A(Scope of Work), attached to this Work Order and made part hereof by this reference. The professional services will be performed by the Consultant for the fee schedule set forth in Exhibit 6 (Fee Schedule), attached to this Work Order= and made a part hereof by this reference. The Consultant will perform the professional services within the timeframe more particularly set forth in Exhibit C(Time Schedule), attached to this Work Order and made a part hereof by this reference all in accordance with the terms and provisions set forth in the Agreement. Pursuant to paragraph 1,4 of the Agreement, nothing contained in any Worm Order shall conflict with the terms of the.. Agreement and the terms of the Agreement shall be deemed to be incorporated in each individual Work Order as if fully set forth herein_ • IN WITNESS WHEREOF,the parties hereto have executed this Work Order as of the date first written above, CONSULTANTt BOARD OF COUNTY COMMISSIONER$ CIM Smith, lnc, OF INDIAN RIVER COUNTY bw Byt fe� Er.'i�J.' rotleer PE, RCEE Bob Solari , Chairman Title; Vice President - -- .....•••••..,,RCC Approved Date: January 19, 2016 ov 1COM& s , --- - • g•., — .• A, .•#.� t jefgrey R. Smith,Cleric of.Court and Comptroller V Cleric '•gCOUNT�•..•' Approved, oseph_ :Baird,•County Admin strNtor Approved as to farm and legal sufficiencyt a_n T, Reingold°-,°County-Attorney— it EXHIBIT A AUTHORIZATION FOR PROFESSIONAL SERVICES .r INDIAN RIVER COUNTY SOLID WASTE DISPOSAL DISTRICT ENGINEERING SERVICES FOR 2016 PERMIT COMPLIANCE MONITORING AND REPORTING CCNA-2014 WO NO. 6 This Authorization,when executed,shall be incorporated in and become part of the Continuing Contract Agreement for Professional Services between the Indian River County Solid Waste Disposal District(COUNTY),and CDM Smith Inc. (CONSULTANT),dated December 6, 2011,and the Extension and Amendment of Continuing Contract Agreement for Professional Services,dated November 4,2014,hereafter referred to as the Contract. BACKGROUND Solid Waste Operation Permit Water Quality Compliance Semi-annual reports of groundwater quality at the COUNTY Landfill must be submitted to the Florida Department of Environmental Protection (FDEP) in accordance with Chapter 62-701.510, Florida Administrative Code (F.A.C.) and the Water Quality Monitoring Plan (WQMP) included as Appendix 3 of Permit Nos. SC31-0128769-022SC and S031-0128769-02350 for the Class I landfill and the Monitoring Plan Implementation Schedule (MPIS) dated March 7,2011,which includes the construction and demolition (C&D) debris landfill.The scope of work is based on the draft permit dated December 11,2015 that was included in the Notice of Intent to issue the new permit for the Class I landfill and the part of the MPIS for routine monitoring of the C&D debris landfill pending receipt of the FDEP-approved monitoring requirements for the C&D debris landfill.Assistance in the development of an FDEP-approved WQMP for the C&D debris landfill is included in this scope of work under the General Technical and Miscellaneous Permit Compliance Reporting task. Two semi-annual monitoring reports that document the sampling events will be required in calendar year 2016.In addition,four new wells will be installed and the initial sampling will be performed concurrently with the July 2016 monitoring event. Semi-annual sampling of the Class I and C&D debris landfill groundwater monitor wells shall be performed in January and July of 2016.The samples collected from the Class I monitoring wells during these events will be analyzed for the routine monitoring parameters listed in Paragraph I1.7 of the WQMP and Chapter 62-701.510(7)(a), F.A.C.The samples collected from the C&D landfill monitoring wells will be analyzed for the routine monitoring parameters listed in Chapter 62- 701.730(8)(c), F.A.C.and Paragraph 9 of the MPIS dated March 7, 2011. Samples from the four new Class I monitoring wells that will be installed within 90 days after the new permit is issued will be analyzed for the parameters listed in Paragraph I1.6 of the WQMP. In total, 35 wells will be sampled in January and 27 wells,including the four new wells,will be sampled in July. Samples from one surface water site shall be collected in January and July,if water is discharging from the stormwater pond.The samples,if collected,will be analyzed for the parameters listed in Paragraph II1.12 of the WQMP and Chapter 62-701.510(7)(d), F.A.C. A-1 rrvsa.ao« Sampling of new wells other than the four wells that will be installed within 90 days of the issuance of the new permit or replacement groundwater monitor wells are not included this Scope of Services.All laboratory analyses will be performed by the COUNTY contract laboratory(ENCO). Title V Operation Permit Air Quality Compliance The COUNTY Landfill also operates under a Title V permit(Permit No. 0610015-004-AV) issued on July 16,2012,which contains monitoring and reporting requirements related to the landfill gas collection and control system.The COUNTY is required to prepare and submit the following to FDEP and the U.S. Environmental Protection Agency(USEPA), Region 4: ■ Annual Statement of Compliance (within 60 days after the end of the calendar year); ■ Annual Operating Report(on or before April 1 of the following year); and ■ Results of an annual flare visible emissions test(within 45 days of testing). Effective December 31, 2013,the Major Air Pollution Source Annual Emissions Fee is calculated by FDEP's Electronic Annual Operating Report(EAOR) application that is used to produce the Annual Operating Report listed above.The emissions fee for 2015 is due by April 1, 2016. SCOPE OF SERVICES CONSULTANT will undertake the annual permit compliance monitoring and reporting,which will include the following tasks: Task 1: Project Quality Management Task 2: Semi-Annual Water Quality Sampling and Reporting Task 3: Title V Permit Compliance and Reporting; and Task 4: General Technical and Miscellaneous Permit Compliance Reporting The below Scope of Services is based on regulations and monitoring and reporting requirements as of the authorization date of this Work Order.An amendment to this Scope of Services may be needed if there are any regulatory changes that result in additional work. TASK 1.0-PROJECT QUALITY MANAGEMENT Activities performed under this task consist of those generally administrative functions required to assure that the project remains on schedule,within budget,and that the quality of the work products defined within this scope is consistent with CONSULTANT's standards and the COUNTY's expectations. CONSULTANT will meet with COUNTY staff monthly for project planning and coordination. CONSULTANT's project manager will prepare and submit monthly status reports and attend status reporting meetings throughout the life of the project. It is estimated that meetings will be held on the average of once a month. Preparation of invoices and project administration will also be performed under this task. TASK 2.0-SEMI-ANNUAL WATER QUALITY SAMPLING AND REPORTING CONSULTANT will assist COUNTY with all sampling preparation activities,including scheduling, staffing,subcontracting,and field equipment preparation. CONSULTANT will perform the field testing,sample collection,and water-level measurements. CONSULTANT will contract with Ideal Tech Services Inc. (ITS) to perform the groundwater and surface water sampling. Prior to collecting groundwater samples in January and July, 2016,CONSULTANT/ITS will collect water level data for A-2 jj 1798.doa the groundwater monitor wells.CONSULTANT/ITS will perform semi-annual sampling of the Class I and C&D debris landfill groundwater monitor wells in January (35 wells) and July(23 wells) of 2016. CONSULTANT/ITS will collect samples from the four new Class I monitoring wells that will be installed within 90 days after the new permit is issued. In total, 35 wells will be sampled in January and 27 wells,including the four new wells,will be sampled in July.Sampling of new wells other than the four wells that will be installed within 90 days of the issuance of the new permit or replacement groundwater monitor wells are not included in this Work Order. CONSULTANT/ITS will also perform semi-annual (January and July) sampling of the surface water site,if discharging. It is estimated that data collection and sampling will take three days to complete per sampling event. In the event that FDEP requires resampling of groundwater monitoring wells,the labor and materials will be invoiced under Task 4 of this Scope of Services. If the resampling is the result from errors made by the sampling staff,the COUNTY will not be invoiced.CONSULTANT/ITS will deliver the samples to the COUNTY contract laboratory (ENCO) Orlando office for analysis. Unless otherwise determined by the COUNTY,ENCO will perform the laboratory analysis under the COUNTY's contract. CONSULTANT will assist the COUNTY in coordinating the analytical testing activities with ENCO,notify FDEP prior to sampling as required by the MPIS,review and evaluate the analytical test results,and prepare the semi-annual reports. CONSULTANT will prepare a semi-annual report for each of the two monitoring events that will be submitted to FDEP within 60 days of receipt of valid laboratory results from the laboratory that is contracted by the COUNTY to analyze samples.Services included in preparing the semi-annual reports entail: ■ Review of laboratory results with respect to FDEP groundwater quality criteria and historical laboratory results. If review of the data indicates potential errors in the results or concentrations of analyses that could potentially result in enforcement action,CONSULTANT will notify the COUNTY prior to preparing the report and request confirmatory samples,if needed. ■ Preparation of semi-annual monitoring reports for the January and July monitoring events.The reports will include brief discussions of the results,water level contour maps,and copies of the analytical reports.A draft report will be submitted for review,if requested. ■ CONSULTANT will provide the final report in portable document file (PDF) format and analytical data in ADaPT format for submittal to FDEP in accordance with Paragraph V.7 of the WQMP. Copies of analytical reports for the four new wells will be reviewed and provided to the COUNTY to be included in well completion reports that will be prepared by others. TASK 3.0-TITLE V PERMIT COMPLIANCE AND REPORTING Title V Permit No. 0610015-004-AV,which is the current permit as of the date of this work order, contains monitoring and reporting requirements related to the landfill gas collection and control system. CONSULTANT will assist COUNTY,as described below,in fulfilling all air permit requirements and conditions within the required regulatory timeframes. A-3 jj 1798.aou i ,t jj i Statement of Compliance i CONSULTANT will prepare and submit the annual Statement of Compliance for the COUNTY Landfill.This document must be submitted to FDEP within 60 days after the end of the calendar year,as required by Rule 62-213.440(3)(a)(2), F.A.C. Electronic Annual Operating Report(EAOR) CONSULTANT will prepare and submit the EAOR for the COUNTY Landfill.This report must be submitted to FDEP on or before April 1 of each calendar year,as required by Rule 62-210.370(3), F.A.C. CONSULTANT will estimate the annual emission rates of non-methane organic compounds and volatile organic compounds from the landfill gas to determine the COUNTY's status with regard to operation and reporting requirements of the active landfill gas collection and control system under the New Source Performance Standards requirements. Annual Emissions Fee The EAOR application used for reporting to FDEP will automatically calculate the annual emission fee for the facility. CONSULTANT will notify COUNTY of the fee amount. Once the check is in-hand, CONSULTANT will submit the fee on COUNTY's behalf prior to the April 1 deadline. Visible Emissions Testing CONSULTANT will contract with a certified observer to perform the annual visible emissions test in order to determine the opacity of the flare. CONSULTANT will provide oversight of the annual visible emission testing of the flare,notify FDEP of the time and location of the test,and prepare and submit to FDEP a report of the test results. TASK 4.0-GENERAL TECHNICAL AND MISCELLANEOUS PERMIT COMPLIANCE REPORTING CONSULTANT will provide general technical and permit compliance assistance to COUNTY staff on an as needed basis. COUNTY staff is performing a number of the tasks required annually by the current FDEP landfill permits.CONSULTANT will provide support as needed for the COUNTY staff as they perform these tasks. General technical and permit compliance assistance tasks may include: ■ Reporting required by the Multi-Sector Generic Permit for stormwater discharge; ■ Quarterly monitoring and reporting of the landfill gas monitoring wells located at the COUNTY Landfill site boundary,as well as enclosed structures located on site; ■ Preparing agenda items for and attending Board of County Commissioners meetings; ■ Developing annual COUNTY budgets; ■ Miscellaneous permit renewals or technical support; ■ Sampling and reporting for additional monitor wells,surface water,leachate, etc.; and ■ Assistance in developing a WQMP for the C&D debris landfill. ASSUMPTIONS ■ This Scope of Services and cost proposal is based on solid waste operations Permit Nos. SC31-0128769-022SC and S031-0128769-023SO and the groundwater monitor wells and surface water monitor sites that are included in the WQMP for the Class I landfill and the MPIS for the C&D debris landfill. A-4 jj 1798,doa I� I i I I ■ Sampling of new wells other than the four wells that will be installed within 90 days of the I issuance of the new permit or replacement groundwater monitor wells are not included in this Work Order. ■ Laboratory analysis is not included in this Scope of Services. ■ The former evaluation monitoring sites are not included in this Work Order. , i ■ This Scope of Services and cost proposal is based on the Title V Permit No. 0610015-004-AV, which is the current permit as of the date of this work order. ■ Tasks 1 through 2 do not include meetings with the Florida Department of Environmental Protection. ■ The semi-annual data for the Class I landfill and C&D debris landfill will submitted as a combined single report. ■ Well completion reports for the four wells that will be installed within 90 days of issuance of the permit will be prepared and submitted to FDEP by others and are not included in this Work Order DATA OR ASSISTANCE TO BE PROVIDED BY COUNTY ■ Existing data available on construction of the existing groundwater monitor wells ■ Available site surveys ■ Available record information ■ Laboratory analytical reports and direct access to laboratory personnel ■ COUNTY contract laboratory will provide copies of analytical reports in electronic format (ADaPT) and in PDF format ■ Access to sampling site ■ Annual operations data needed for emissions estimating including,but not limited to,tonnages of waste accepted,quantity of landfill gas collected,and hours of emergency engine operation ■ Annual emissions fee PAYMENT AND COMPENSATION Compensation for the Scope of Services described herein shall be made on the basis of a lump sum fee.The annual lump sum fee for Tasks 1.0 through 4.0,inclusive,is$93,090 as shown in Exhibits B. CONSULTANT will invoice the COUNTY on a monthly basis based on percent complete of each task. For invoice purposes only,the value of each task is as shown in the Table 1. Table 1 TASK VALUE FOR INVOICE PURPOSE TASK DESCRIPTION VALUE 1 Project Quality Management $20,620 2 Semi-Annual Water Quality Sampling and Reporting $41,070 3 Title V Permit Compliance and Reporting $16,310 4 General Technical and Miscellaneous Permit Compliance Reporting $15,090 TOTAL WORK ORDER NO 6-LUMP SUM $93,090 r A-5 »v98.dorx j f i EXHIBIT B j PROJECT BUDGET INDIAN RIVER COUNTY SOLID WASTE DISPOSAL DISTRICT ENGINEERING SERVICES FOR 2016 PERMIT COMPLIANCE MONITORING AND REPORTING CCNA-2014 WO NO. 6 PROJECT: IRC SWDD Annual Permit Compliance Monitoring Reporting Services DESCRIPTION: Task 1.0- Project Quality Management CONTRACT REFERENCE: Agreement between the Indian River County Board of County Commissioners and CDM Smith Inc. Labor Category Hours Rate Total Officer 4 $210 $840 Associate 4 $200 $800 Principal 12 $195 $2,340 Senior Professional 50 $165 $8,250 Professional II 30 $130 $3,900 Professional 24 $110 $2,640 Project Administration 10 $85 850 Total Hours 134 Total Salary Cost $19,620 Other Direct Costs $1,000 TOTAL LUMP SUM FEE 20 620 For the basic services under this Agreement,COUNTY agrees to pay the Consultant a lump sum fee $20,620. CONSULTANT will submit monthly invoices based on the percent complete for the work performed. B-1 jj 1798.doa j 1 EXHIBIT B PROJECT BUDGET I INDIAN RIVER COUNTY SOLID WASTE DISPOSAL DISTRICT ENGINEERING SERVICES FOR 2016 PERMIT COMPLIANCE MONITORING AND REPORTING CCNA-2014 WO NO. 6 PROJECT: IRC SWDD Annual Permit Compliance Monitoring Reporting Services DESCRIPTION: Task 2.0-Semi-Annual Water Quality Sampling and Reporting CONTRACT REFERENCE: Agreement between the Indian River County Board of County Commissioners and CDM Smith Inc. Labor Category Hours Rate Total Officer 2 $210 $420 Associate 8 $200 $1,600 Principal 24 $195 $4,680 Senior Professional 70 $165 $11,550 Professional 11 48 $130 $6,240 Professional 22 $110 $2,420 Senior Support 6 $120 $720 Staff Support 12 $85 $1,020 Project Administration 16 $85 $1,360 Total Hours 208 Total Salary Cost $30,010 Other Direct Costs $1,900 Outside Professional Services (Ideal Tech Services, Inc.) $9,160 i I TOTAL LUMP SUM FEE $41,070 For the basic services under this Agreement,COUNTY agrees to pay the Consultant a lump sum fee of$41,070. CONSULTANT will submit monthly invoices based on the percent complete for the work performed. j i I B-2 jj1798.doa i I EXHIBIT B I PROJECT BUDGET INDIAN RIVER COUNTY SOLID WASTE DISPOSAL DISTRICT I ENGINEERING SERVICES FOR 2016 PERMIT COMPLIANCE MONITORING AND REPORTING CCNA-2014 WO NO. 6 I I PROJECT: IRC SWDD Annual Permit Compliance � Monitoring Reporting Services i DESCRIPTION: Task 3.0 -Title V Permit Compliance and Reporting CONTRACT REFERENCE: Agreement between the Indian River County Board of County Commissioners and CDM Smith Inc. Labor Category Hours Rate Total Officer 2 $210 $420 Associate 2 $200 $400 Principal 8 $195 $1,560 Senior Professional 22 $165 $3,630 Professional Il 48 $130 $6,240 Professional 8 $110 $880 Senior Support 2 $120 $240 Staff Support 6 $85 $510 Project Administration 8 $85 680 Total Hours 106 Total Salary Cost $14,560 I Other Direct Costs 750 I Outside Professionals (TRC Environmental) $1,000 i TOTAL LUMP SUM FEE $16,310 I For the basic services under this Agreement,COUNTY agrees to pay the Consultant a lump sum fee $163 10. CONSULTANT will submit monthly invoices based on the percent complete for the work performed. i i B-3 jj1798.doa i EXHIBIT B PROJECT BUDGET INDIAN RIVER COUNTY SOLID WASTE DISPOSAL DISTRICT ENGINEERING SERVICES FOR 2016 PERMIT COMPLIANCE MONITORING AND REPORTING CCNA-2014 WO NO. 6 PROJECT: IRC SWDD Annual Permit Compliance Monitoring Reporting Services DESCRIPTION: Task 4.0 - General Technical and Miscellaneous Permit Compliance Reporting j CONTRACT REFERENCE: Agreement between the Indian River County Board of County Commissioners and CDM Smith Inc. Labor Category Hours Rate Total Officer 10 $210 $2,100 Associate 4 $200 $800 Principal 24 $195 $4,680 Senior Professional 20 $165 $3,300 Professional II 10 $130 $1,300 Professional 12 $110 $1,320 ! Senior Support 2 $120 $240 Staff Support 4 $85 $340 Project Administration 6 $85 510 ! Total Hours 92 Total Salary Cost $14,590 Other Direct Costs 500 TOTAL LUMP SUM FEE $15,090 For the basic services under this Agreement,COUNTY agrees to pay the Consultant a lump sum of $15,090.CONSULTANT will submit monthly invoices based on the percent complete for the work performed. ! B-4 jj1798.doo i EXHIBIT C PROJECT SCHEDULE INDIAN RIVER COUNTY SOLID WASTE DISPOSAL DISTRICT ENGINEERING SERVICES FOR 2016 PERMIT COMPLIANCE MONITORING AND REPORTING CCNA-2014 WO NO. 6 �j The following project schedule has been developed based on receiving authorization on or before January 19, 2016. i Task Completion Date Task 1: January 1,2016 through December 31, 2016 Task 2: Sampling events:January 2016 and July 2016: report submittals April 2016 and October 2016 (Includes sampling events, review and validation of results,and completion/submittal of reports within 60 days of receipt of laboratory analysis) Task 3: Statement of Compliance March 1, 2016 Electronic Annual Operating Report April 1, 2016 Annual Emissions Fee April 1, 2016 Visible Emissions Test May 1, 2016 Task 4: January 1,2016 through December 31,2016 C i C-1 fiI79a.ao«