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12/01/2015 (2)
BOARD OF COUNTY COMMISSIONERS INDIAN RIVER COUNTY, FLORIDA COMMISSION AGENDA TUESDAY, DECEMBER 1, 2015 - 9:00 A.M. Commission Chambers Indian River County Administration Complex ' 1801 27th Street, Building A Vero Beach, Florida, 32960-3388 www.ircgov.com COUNTY COMMISSIONERS DISTRICT Bob Solari, Chairman Joseph E. Flescher, Vice Chairman Wesley S. Davis Peter D. O'Bryan Tim Zorc District 5 District 2 District 1 District 4 District 3 Joseph A. Baird, County Administrator Dylan Reingold, County Attorney Jeffrey R. Smith, Clerk of the Circuit Court and Comptroller 1. CALL TO ORDER 2. INVOCATION 3. PLEDGE OF ALLEGIANCE 9:00 A.M. Stan Boling, Community Development Director Commissioner Tim Zorc 4. ADDITIONS/DELETIONS TO THE AGENDA / EMERGENCY ITEMS 5. PROCLAMATIONS and PRESENTATIONS A. Presentation of Proclamation and Retirement Award Honoring Joseph Earman on His Retirement from Indian River County Board of County Commissioners Department of Emergency Services/Fire Rescue with Thirty - Five Years of Service B. PAGE 1-2 Update on the Educational Component for the Recycling Program (memorandum dated November 29, 2015) 3 December 1, 2015 Page 1 of 7 6. APPROVAL OF MINUTES A. Regular Meeting of October 20, 2015 B. Regular Meeting of November 3, 2015 7. INFORMATION ITEMS FROM STAFF OR COMMISSIONERS NOT REQUIRING BOARD ACTION A. Update on All Aboard F1 / Vero Electric Expenses (memorandum dated November 20, 2015) 4-6 B. City of Vero Beach Committee Appointments 2015 - 2016 7-9 C. City of Sebastian Appointments to Regional Boards and Committees (letter dated November 19, 2015) 10-11 D. City of Fellsmere 2015-2016 Representation on Indian River County Committees and Advisory Boards 12 E. Town of Orchid Committee Appointments 2015-2016 13 8. CONSENT AGENDA A. Approval of Checks and Electronic Payments — November 6, 2015 to November 12, 2015 (memorandum dated November 6, 2015) 14-22 B. Approval of Checks and Electronic Payments — November 13, 2015 to November 19, 2015 (memorandum dated November 19, 2015) 23-29 C. Dori Slosberg Driver Education Safety Act, Indian River County Traffic Education Program Trust Fund Report, Cumulative Reporting Through 9/30/15 (memorandum dated November 12, 2015) D. Treasure Coast Regional Planning Council (TCRPC) Comprehensive Economic Development Strategy Committee (CEDS) Appointment (memorandum dated November 18, 2015) 30-31 32 E. Sheriff's Office Equitable Sharing Agreement and Certification (memorandum dated November 23, 2015) 33-45 December 1, 2015 Page 2 of 7 8. CONSENT AGENDA PAGE F. Miscellaneous Budget Amendment 004 (memorandum dated November 20, 2015) 46-49 G. Proposed Change; Fairgrounds' Lease Insurance Requirements (memorandum dated November 19, 2015) 50-51 H. Approval of Sealed Bid Sale of 5940 26th Street (memorandum dated November 20, 2015) 52-57 I. Utility Construction Standards December 2015 Revision (memorandum dated November 13, 2015) 58-61 J. Final Payment to Young's Communication, Inc. (Y -Com, Inc.) for Bid No. 2014-008 for Utility Conflict Resolutions on US Hwy, 1 South of 11th Street SW to the County line — UCP #4096 (memorandum dated November 5, 2015) 62-67 K. 12th Street Watermain Design Contract with MBV Engineering, Inc. (memorandum dated November 17, 2015) 68-75 L. Gifford Neighborhood 45th Street Beautification Project, Change Order No. • 1 — Pipe Replacement, IRC Project No. 1506 (memorandum dated November 16, 2015) 76-87 M. 45th Street Watermain Replacement (memorandum dated November 17, 2015) 88-91 N. Architectural and Engineering Services for Courthouse Renovations — RFQ 2015028, Approval of Agreement from Architectural Firm: Pierce Goodwin, Alexander & Linville (PGAL) (memorandum dated November 10, 2015) 92-106 O. Request for Declaring FLT Geosystems as Sole Source provider of Leica Survey and GPS Equipment and Approval for Trade -In of Leica GPS units (memorandum dated November 16, 2015) 107-112 P. VB Azalea Holdings, LLLP's Request for Final Plat Approval for a Subdivision to be Known as Lost Lake Phase II (memorandum dated November 9, 2015) Q. 113-119 Modification of Emergency Management Federally -Funded Subgrant Agreement 16 -FG -5A-10-40-01-097 (memorandum dated November 17, 2015) 120-124 December 1, 2015 Page 3 of 7 9. CONSTITUTIONAL OFFICERS and GOVERNMENTAL AGENCIES PAGE A. Indian River County Supervisor of Elections Leslie R. Swan Request to have Revenues for Elections Conducted for the Municipalities of Sebastian and Vero Beach rolled into the 2015-2016 Fiscal Year Budget (letter dated November 17, 2015) 125 10. PUBLIC ITEMS A. PUBLIC HEARINGS 1. County Initiated Request to Amend the 5 Year Capital Improvements Program and the Supporting Data and Analysis of the Capital Improvements Element of the Comprehensive Plan for the Period FY 2015/16 — 2019/20 (memorandum dated November 16, 2015) Legislative 2. Local Optional Sales Tax Ordinance (memorandum dated November 19, 2015) Legislative 3. Enterprise Zone Sunset Ordinance (memorandum dated November 3, 2015) Legislative 126-155 156-176 177-181 B. PUBLIC DISCUSSION ITEMS (As a general rule, public discussion items should be limited to matters on which the commission may take action.) 1. Request to Speak from Keith D. Kite Regarding All Aboard Florida 182 2. Request to Speak from Fred Mensing Regarding All Aboard Florida 183 C. PUBLIC NOTICE ITEMS 1. Notice of Scheduled Public Hearing December 8, 2015: Alfred and Betty Sammartino's Request to rezone ± 1.98 acres located at the southeast corner of Old Dixie Highway SW and 9th Street SW, from CH, Heavy Commercial District, to CG, General Commercial District (Quasi -Judicial) (memorandum dated November 13, 2015) 11. COUNTY ADMINISTRATOR MATTERS None 184 December 1, 2015 Page 4 of 7 12. DEPARTMENTAL MATTERS PAGE A. Community Development 1. Consideration of Target Industry Analysis Report (memorandum dated November 9, 2015) 185-226 B. C. D. E. F. G. Emergency Services None General Services None 1. Human Services None 2. Sandridge Golf Club None 3. Recreation None Human Resources None Office of Management and Budget 1. Dori Slosberg Driver Education Fund Allocation for School District Budget Amendment 005 (memorandum dated November 20, 2015) 227-230 Public Works None Utilities Services 1. CDBG Grant Administration Contract with Guardian CRM, Inc. (memorandum dated November 18, 2015) 231-266 2. Execution of CDBG Grant and Cost Share Grant for the West Wabasso Phase II Sewer Project (memorandum dated November 17, 2015) 267-335 December 1, 2015 Page 5 of 7 13. COUNTY ATTORNEY MATTERS PAGE None 14. COMMISSIONERS MATTERS A. B. C. D. E. Commissioner Bob Solari, Chairman None Commissioner Joseph E. Flescher, Vice Chairman None Commissioner Wesley S. Davis 1. Appointment to the Early Learning Coalition Board (memorandum dated November 18, 2015) 336-340 Commissioner Peter D. O'Bryan None Commissioner Tim Zorc 1. Indian River County Energy (memorandum dated November 17, 2015) 341 2. Florida Tourist Tax (memorandum dated November 18, 2015) 342-345 3. Public Building and Facility Maintenance (memorandum dated November 23, 2015) 346 15. SPECIAL DISTRICTS AND BOARDS A. B. Emergency Services District None Solid Waste Disposal District 1. Approval of Minutes Meeting of October 20, 2015 2. Approval of Minutes Meeting of November 3, 2015 3. Letter of Understanding between SWDD and Waste Management (memorandum dated November 19, 2015) 347-349 December 1, 2015 Page 6 of 7 15. SPECIAL DISTRICTS AND BOARDS PAGE B. C. Solid Waste Disposal District 4. Request for General Funds — PACE Project and Other Community Projects FY 2015-2016 (memorandum dated November 19, 2015) 5. Final Pay for CDM Smith CCNA-2014 Work Order No. 2 — 2015 Financial Assurance Reporting (memorandum dated November 19, 2015) Environmental Control Board None 16. ADJOURNMENT 350-352 353-357 Except for those matters specifically exempted under the State Statute and Local Ordinance, the Board shall provide an opportunity for public comment prior to the undertaking by the Board of any action on the agenda, including those matters on the' Consent Agenda. Public comment shall also be heard on any proposition which the Board is to take action which was either not on the Board agenda or distributed to the public prior to the commencement of the meeting. Anyone who may wish to appeal any decision which may be made at this meeting will need to ensure that a verbatim record of the proceedings is made which includes the testimony and evidence upon which the appeal will be based. Anyone who needs a special accommodation for this meeting may contact the County's Americans with Disabilities Act (ADA) Coordinator at (772) 226-1223 at least 48 hours in advance of meeting. Anyone who needs special accommodation with a hearing aid for this meeting may contact the Board of County Commission Office at 772-226-1490 at least 20 hours in advance of the meeting. The full agenda is available on line at the Indian River County Website at www.ircgov.com The full agenda is also available for review in the Board of County Commission Office, the Indian River County Main Library, and the North County Library. Commission Meeting may be broadcast live by Comcast Cable Channel 27 Rebroadcasts continuously with the following proposed schedule: Tuesday at 6:00 p.m. until Wednesday at 6:00 a.m., Wednesday at 9:00 a.m. until 5:00 p.m., Thursday at 1:00 p.m. through Friday Morning, and Saturday at 12:00 Noon to 5:00 p.m. December 1, 2015 Page 7 of 7 PROCLAMATION HONORING JOSEPH EARMAN ON HIS RETIREMENT FROM INDIAN RIVER COUNTY BOARD OF COUNTY COMMISSIONERS DEPARTMENT OF EMERGENCY SERVICES/FIRE RESCUE WHEREAS, Joseph Earman retired from Indian River County Fire Rescue effective December 3, 2015; and WHEREAS, Joseph Earman began his career on July 26, 1980, as a Firefighter/EMT with the South Indian River County Fire District. Determination and hard work led to his becoming an Engineer in 1982, a licensed Paramedic and a Lieutenant in 1984, reaching the rank of Captain with Indian River County Fire Rescue in 2001 in which capacity he has worked diligently and with great merit until his retirement. Within the department, Captain Earman received multiple commendations, earned dozens of certifications, ranging from Dive Rescue Specialist to Aerial Ops & Maintenance and participated in countless continuing education seminars where he was often the instructor. Within the community, he donated thousands of hours assisting with first responder based seminars and career fairs; managed the Firefighters Fair; founded the Indian River County Fire Rescue Honor Guard; and held past positions of responsibility in the Local 2201. WHEREAS, Joseph Earman has served this County and the Public with distinction and selflessness. During his thirty-five years of service, he was dedicated and his work was greatly appreciated by his employer, citizens and co-workers alike; and NOW,- THEREFORE, BE IT PROCLAIMED -BY THE BOARD OF COUNTY COMMISSIONERS OFINDL4N RIVER COUNTY;_ FLORIDA, that the Board applauds Joseph Earman's efforts on behalf of the County, and the Board wishes to express their deepest gratitude for the dedicated service he has given to Indian River County for the last thirty-five years; and BE IT FURTHER PROCLAIMED that the Board of County Commissioners and staff extend heartfelt wishes for success in his future endeavors. Adopted this 1st day of December 2015. BOARD OF COUNTY COMMISSIONERS INDL4N RIVER COUNTY, FLORIDA Bob Solari, Chairman ,f of F . r 1 • �,;, ; •Indian : 4;= f� 1 I • Thisis to ce Com. that • Joseph Earman is hereby presented this' = 2?tirement .ward for outstanding performance and faithfu(serr'ice to 1j'ver County ty Board of County Commissioners _ For thirty-Five years of service On this 3rd day of Decem6er 2015 vv, , 132-e- c/o-ea...L.L.... it 1 \\t J �1, "I .l .., J t.� 4.; . john Bo6 Solari i ' • , . • of Emerg Services Board of County Commissioner, Chairman r1, ,1 Date: To: From: Vincent Burke, P.E., Director of Utility Service Thru: Himanshu H. Mehta, P.E., Managing Director, Solid Waste Disposal District 5z bs'•• INDIAN,RIVER COUNTY SOLID WASTE DISPOSAL DISTRICT BOARD MEMORANDUM November 19, 2015 Joseph A. Baird, County Administrator s,& Prepared By: Stephanie C. Vos, Recycling Education and Marketing Coordinator, Solid Waste 317 Disposal District Subject: Update on the Educational Component for the Recycling Program PUBLIC PRESENTATION: SWDD staff has been actively working to provide information throughout the countywide transition to single stream recycling. We placed advertisements in multiple local papers in the beginning of October to announce the arrival of the new program, and we have staggered ads in select newspapers from mid- November to early December in an effort to reach our many seasonal residents. Prior to October 1n, we signed contracts with 12 radio programs, many of which continued to air informational advertisements through November and December. A short film is showing in the local movie theatres and on television to familiarize residents with single stream recycling and we have advertisements on Goline Buses to bring information out on the roads. Staff has also created educational material and purchased promotional items to help promote proper recycling habits for residents. All of the promotional items are branded with the SWDD website, which has been redesigned to be more informative, visual, and user-friendly. Staff has initiated landfill tours and continues to attend public events to educate school kids and the general public. Our outreach efforts combined with the convenience of the carted single stream program appear to be encouraging recycling participation within the county. We have seen a 32% increase in recycling tonnages in October 2015 compared to October 2014. APPROVED FOR AGENDA: By. • .i ' .4 B3LL4 Jos ph A. Baird, County Administrator Update on the Educational Component for the Recycling Program Indian River Co. Approved Date Administration „.4011:- �� �I's' SWDD Director ►, 1` '1C BudgetII iii <j Legal LW 0)2 SWDD Finance Page — 1 — INDIAN RIVER COUNTY INTER -OFFICE MEMORANDUM OFFICE OF MANAGEMENT AND BUDGET %q INFORMATIONAL TO: DATE: November 20, 2015 FROM: Jason E. Brown Director, Office of Manage Members of the Board of County Commissioners Budget SUBJECT: UPDATE ON ALL ABOA' ' /VERO ELECTRIC EXPENSES DESCRIPTION Staff is providing an update to the Board of County Commissioners on actual expenses for All Aboard Florida and Vero Electric/FMPA issues. Please see the attached documents for expenses incurred as of 11/20/2015. ATTACHED: • All Aboard Fl. expenses thru 11/20/2015 spreadsheet. • Vero Beach Electric/FPL/FMPA expenses 11/20/2015 spreadsheet. APPROVED AGENDA ITEM: BY:t'� Jos- eh A. Baird County Administrator FOR: December 1, 2015 Indian River County A. ! .ved Date Administrator %//(�'f i 5 Legal .11 t I Budget ��� gDepartment i Risk Management 4 All Travel $271.36 Orlando -Travel -Fl. Dev. Finance Corp 575.26 -55.36 Orlando -Tavel -Fl Dev. Finance Corp $341.261 Other Professional Services 523,454.00 Work Order 10 EIS $6,973.40 Work Order 13 Noise Monitoring 52,122.50 Work Order 10 EIS 55,605.00 Work Order 10 EIS 56,585.80 Work Order 13 Noise Monitoring $44,740.701 All Aboard Florida Expenses Indian River County 3/24/15 Litigation- Board Approved a total of 52.7 million FY 14/15 - 16/17 in addition to prior authorizations Acct#00110214-033110-15023 Legal Services Date Vendor 9/30/2015 Bryan Cave LLP 9/30/2015 Bryan Cave LLP 9/30/2015 Bryan Cave LLP 9/30/2015 Bryan Cave LLP 8/28/2015 Bryan Cave LLP 8/28/2015 Bryan Cave LLP 8/12/2015 Bryan Cave LLP 8/12/2015 Bryan Cave LLP 7/1/2015 Bryan Cave LIP 7/1/2015 Bryan Cave LLP 7/2/2015 Bryan Cave LLP 7/1/2015 Bryan Cave LIP 6/18/2015 Nabors Giblin & Nickerson PA 5/20/2015 Nabors Giblin & Nickerson PA 05/12/15 Bryan Cave LLP 05/12/15 Bryan Cave LLP 04/20/15 Bryan Cave LLP 3/24/15 Nabors Giblin & Nickerson PA' 2/24/15 Nabors Giblin & Nickerson PA' 12/22/14 Bryan Cave LLP 12/10/14 Bryan Cave LLP Amount Note $54,812.80 Fees for Legal Services Sept 201.5 $7,113.36 Fees for Legal Services -Sept 2015 private activity bonds 581,436.99 Fees for Legal Services -Aug 2015 $55,354.02 Fees for Legal Services -Aug 2015 private activity bonds 551,636.09 Fees for Legal Services -July 2015 private activity bonds $6,307.05 Fees for Legal Services -July 2015 550,710.86 Fees for Legal Services -June 2015 private activity bonds 537,687.25 Fees for Legal Services -June 2015 5178,503.50 Fees for Legal Services -May 2015 private activity bonds 537,048.25 Fees for Legal Services -May 2015 5177,071.70 Fees for Legal Services -April 2015 528,871.78 Fees for Legal Services -April 2015 private activity bonds (5250.00) Martin county paid 1/2 5500.00 Fees for Legal Services 528,877.05 Fees for Legal Services 5145,105.00 Fees for Legal Services 54,107.50 Fees for Legal Services 5617 49 IRC 1/3 Portion of Legal Fees 55,593.56 IRC 1/3 Portion of Legal Fees 533,252.60 Fees for Legal Services $79,962.30 Fees for Legal Services Subtotal Expenses FY 14/15 9/30/14 Bryan Cave LLP 9/30/14 Bryan Cave LLP 9/17/14 Bryan Cave LLP $1,064,319.151 526,975.60 Fees for Legal Services 5638.70 Fees for Legal Services 5937.50 Fees for Legal Services Subtotal Expenses FY 13/14 'Split between St.Lucie, Indian River, and Martin Counties Acct#00110214-033190-15023 9/30/2015 Dyland Reingold-reiumburse for case filing 9/16/2015 Federal Express 8/25/2015 Railroad Consultant Group 8/25/2015 Railroad Consultant Group 7/14/2015 Federal Express 7/2/2015 William M Sampson 6/16/2015 Federal Express 6/10/2015 Dylan Reingold-travel to Wash DC 5/12/2015 Treasury of the United States $28,551.801 Other Professional Services 5412.00 Gse filing 53.92 Shipping $36,053.97 Rail Safety Study 5435.00 Rail Safety Study $6.31 Shipping 56,875.00 Rail Crossing Analysis 57.84 Shipping 5446.11 Preliminary Hearing 5570.00 Public Records Subtotal Expenses FY 14/15 Acct#00110214-034020-15023 9/8/2015 Doubletree Orlando 8/26/2015 Dylan Reingold 8/26/2015 Kate Cotner $44,810.151 Subtotal Expenses FY 14/15 Acct#11124319-033190 7/02/15 CDM Smith Inc 1/02/15 CDM Smith Inc 1/02/15 CDM Smith Inc 11/26/14 CDM Smith Inc 11/21/14 CDM Smith Inc Subtotal Expenses FY 14/15 9/30/14 CDM Smith Inc 9/30/14 CDM Smith Inc 8/29/14 CDM Smith Inc 8/08/14 CDM Smith Inc 51,937.00 Work Order 13 Noise Monitoring 58,077.00 Work Order 10 EIS 54,135.00 Work Order 10 EIS 53,125.00 Work Order 10 EIS Subtotal Expenses FY 13/14 $17,274.001 Total expenses processed as of 11/20/15 $1,200,037.06 Total Board authorized budget for FY 15/16 Total Board authorized budget for 14/15 Total Board authorized budget for 13/14 $1,100,000.00 $1,287,985.00 $168,740.00 Total Budgeted 13/14-15/16 ' $2,556,725.00 Remaining Balance $1,356,687.94 F'\Budget \AIl Aboard FL Expenses 5 Indian River County Vero Beach Electric/Florida Power & Light/FMPA expenses Acct# 00410214-033110-15024 Legal Services 11/17/2015 Berger Singerman $2,172.50 Subtotal Expenses FY 15/16 $2,172.50 9/21/2015 Berger Singerman 8/18/2015 Berger Singerman 7/22/2015 Berger Singerman 7/1/2015 Berger Singerman 6/3/2015 Nabors Giblin & Nickerson 5/20/2015 Carolos Alvarez,Esq 4/20/2015 Gonzalez Saggio & Harlan 4/2/2015 Gonzalez Saggio & Harlan 3/23/2015 Gonzalez Saggio & Harlan 3/23/2015 Nabors Giblin & Nickerson 2/2/2015 Gonzalez Saggio & Harlan 1/16/2015 Gonzalez Saggio & Harlan 12/3/2014 Gonzalez Saggio & Harlan $25,370.00 $10,150.00 $7,855.00 $29,622.50 $312.50 $1,878.10 $10,582.50 $26,713.48 $10,312.50 $4,161.72 $22,882.98 $16,610.00 58,824.24 Subtotal Expenses FY 14/15 5175,275.52 9/30/2014 Gonzalez Saggio & Harlan 9/30/2014 Gonzalez Saggio & Harlan 8/15/2014 Gonzalez Saggio & Harlan 7/22/2014 Gonzalez Saggio & Harlan $7,821.90 $30,144.31 $12,292.50 $8,415.00 Subtotal Expenses FY 13/14 $58,673.71 Other Prof. Services /Legal Advertising 9/30/2015 RW Wilson & Assoc 9/11/2015 RW Wilson & Assoc 8/14/2015 RW Wilson & Assoc 7/21/2015 Kate Cotner Reimbursement 7/10/2015 RW Wilson & Assoc 5/26/2015 RW Wilson & Assoc 5/21/2015 Scripps Treasure Coast 3/4/2015 RB Oppenheim Assoc 2/13/2015 FMPA-copy of audio 1/16/2015 Scripps Treasure Coast 11/19/2014 Scripps Treasure Coast $4,090.00 $4,090.00 $4,090.00 $50.00 $4,090.00 $4,090.00 $71.76 $4,625.00 5119.13 $70.98 $63.96 Subtotal Expenses FY 14/15 $25,450.83 9/30/2014 Scripps Treasure Coast 9/10/2014 Scripps Treasure Coast $87.36 $88.92 Subtotal Expenses FY 13/14 $176.28 Travel 10/12/2015 Dylan Reingold-Joint Legislative mtg/Tallahassee 5437.53 Subtotal Expenses FY 15/16 $437.53 8/26/2015 Dylan Reingold-FMPA mtg/Tallahassee 8/26/2015 Kate Cotner-FMPA mtg/Tallahassee 575.26 $36.00 Subtotal Expenses FY 14/15 $111.26 Total expenses proceseed as of 11/20/15 $262,297.63 Date 10/1/2015 FY 15/16 Budget 9/15/2015 Legal Services 3/18/2015 Legal Services 5/5/2014 Legal Services Budget $50,000.00 $60,000.00 $130,000.00 $100,000.00 Total Board Authorized Budget $340,000.00 Remaining Balance $77,702.37 F:\Budget\FP&L-Vero Beach-FMPA expenses 6 76 CITY OF VERO BEACH COMMITTEE APPOINTMENTS 2015 — 2016 1. TREASURE COAST COUNCIL OF LOCAL GOVERNMENTS This Board meets the first Wednesday of every month at 10:00 a.m. The meetings are held in conference room #3 in the Roger Poitras Annex Building (off of Virginia Avenue). Councilmember Richard Winger Councilmember Pilar Turner, Alternate Member 2. TREASURE COAST REGIONAL PLANNING COUNCIL This Board meets the third Friday of each month at 9:30 a.m. The meetings are held in Stuart, Florida. Vice Mayor Randy Old 3. COUNTY ECONOMIC DEVELOPMENT COUNCIL (EDC) This Committee meets the third Tuesday each month at 3:30 p.m.. The meetings are held in the first floor conference room at the County Administration Building. Mayor Jay Kramer 4. TOURIST DEVELOPMENT COUNCIL This Committee meets on an as needed basis. The meetings are held at the County Administration Building. Councilmember Harry Howle 5. METROPOLITAN PLANNING ORGANIZATION (MPO) This Board meets the second Wednesday of each month at 10:00 a.m. The meetings are held in the first floor conference room at the County Administration Building. The City has two full members and one alternate member serving on this Board. Mayor Jay Kramer, Councilmember Pilar Turner, and Alternate Member Randy Old 7 ai 6. TREASURE COAST LEAGUE OF CITIES This Board meets the third Wednesday of every other month at 10:30 a.m. at different locations on the Treasure Coast. Mayor Jay Kramer 7. BEACH AND SHORE PRESERVATION ADVISORY COMMITTEE This Committee meets the third Monday of each month at 3:00 p.m. in the first floor conference room located in the County Administration Building. Councilmember Richard Winger Vice Mayor Randy Old, Alternate Member 8. ELECTED OFFICIALS OVERSIGHT COMMITTEE This Committee meets once a year on the second Friday in April at 9:00 a.m. at the County Administration Building. Mayor Jay Kramer 9. ENTERPRISE ZONE DEVELOPMENT AGENCY This Agency meets quarterly on the second Thursday of every month at 8:30 a.m. at the County Administration Building. Councilmember Harry Howle 10. COUNTY AFFORDABLE HOUSING ADVISORY COMMITTEE Councilmember Richard Winger 11. REPRESENTATIVE ON FMPA Vice Mayor Randy Old 12. LIAISON TO DOWNTOWN MAINSTREET Mayor Jay Kramer, Alternate Member Harry Howle 13. LIAISON TO CULTURAL ARTS Councilmember Richard Winger 14. LIAISON TO THE CHAMBER OF COMMERCE Councilmember Pilar Turner 15. FLORIDA LEAGUE OF CITIES ENERGY, ENVIRONMENT AND NATURAL RESOURCES COMMITTEE Councilmember Richard Winger 9 7C. HOME OF PELICAN ISLAND 1225 MAIN STREET • SEBASTIAN, FL 32958 (772) 388-8215 smaio@cityofsebastian.org November 19, 2015 The Honorable Bob Solari & Commission Members Indian River County Board of County Commissioners 1801 27th Street Vero Beach, FL 32960 RE: Sebastian's Appointments to Regional Boards & Committees Dear Chairman Solari & Members of the County Commission: Please be advised that the Sebastian City Council at their November 18th, 2015 regular meeting kept the same appointments to the Indian River County Boards and Committees. A copy of the committee list is attached. If you have any questions please do not hesitate to contact me at 388-8214. Sincerely, Sally A. Maio, MMC City Clerk SAM/jw Enclosure cc: Phil Matson, MPO Director 10 SEBASTIAN CITY COUNCIL MEMBERS LIAISONS TO COUNTY AND REGIONAL BOARDS 2015-2016 AFFORDABLE HOUSING ADVISORY COMMITTEE Current Member: Council Member Bob McPartlan BEACH AND SHORE PRESERVATION COMMITTEE Current Member: Mayor Richard Gilimor Alternate: Council Member Jim Hill ECONOMIC DEVELOPMENT COUNCIL Current Member: Council Member Jim Hill Alternate: Council Member Andrea Coy EXECUTIVE ROUNDTABLE OF INDIAN RIVER COUNTY Current Member. City Manager Joe Griffin INDIAN RIVER COUNTY LAGOON COALITION Current Member: (Chair) Mayor Richard Gillmor Chair of IRCL Coalition serve as member of IRL Council Sebastian Alternate: Council Member Andrea Coy METROPOLITAN PLANNING ORGANIZATION (2 MEMBERS) Current Members: Council Member Bob McPartlan & Council Member Andrea Coy Alternates: Mayor Richard Gilimor & Council Member Jim Hill Citizen Adv. Comm. Bruce Hoffman (1), Deryl Seemayer (2) Dick Krull (alt) (1), Judy Bewersdorf (alt) (2) Tech. Adv. Comm. Joe Griffin, Frank Watanabe, Michelle Stromberg Bikepath Comm. Chris McCarthy ELECTED OFFICIALS OVERSIGHT COMMITTEE (EOOC) Member (always Mayor): Mayor Richard Gillmor CITIZENS OVERSIGHT COMMITTEE (COC) Member: Mary Wolff PUBLIC SCHOOL PLANNING STAFF WORKING GROUP Current Member: Dorri Bosworth, Planner School Planning Technical Advisory Committee: Current Members: Dorri Bosworth, Chris McCarthy SEBASTIAN RIVER AREA CHAMBER OF COMMERCE Current Member: Council Member Andrea Coy Alternate: Council Member Jim Hill TOURIST DEVELOPMENT COUNCIL Current Member: Council Member Jim Hill Alternate. Vice Mayor Jerome Adams TREASURE COAST COUNCIL OF LOCAL GOVERNMENTS Current Member: Vice Mayor Jerome Adams Alternate Member: Council Member Bob McPartlan TREASURE COAST REGIONAL LEAGUE OF CITIES Current Member: Mayor Richard Gilimor Alternate Member: Council Member Bob McPartlan TREASURE COAST REGIONAL PLANNING COUNCIL Current Member: Vero Beach Representative Alternate Vice Mayor Jerome Adams 2015-2016 CITY OF FELLSMERE REPRESENTATION INDIAN RIVER COUNTY- COMMITTEES & ADVISORY BOARDS Must be Elected Officials 1. TREASURE COAST COUNCIL OF LOCAL GOVERNMENTS Joel Tyson, Vice Mayor — Member Sara J Savage, Council Member - Alternate Member Meets Monthly 1" Wednesday @ 10:00 a.m., Ft. Pierce 2. TREASURE COAST REGIONAL LEAGUE OF CITIES Joel Tyson, Vice Mayor —Member Gerald J. Piper, Council Member — Alternate Member 3. BEACH & SHORE PRESERVATION Joel Tyson, Vice Mayor — Member Fernando Herrera, Mayor Pro -Tem — Alternate Member 4. ECONOMIC DEVELOPMENT COUNCIL Sara Savage, Council Member—Member Jessica Salgado, Council Member—Alternate Member 5. ELECTED OFFICIALS OVERSIGHT COMMITTEE Fernando Herrera, Council Member — Member Gerald J. Piper, Council Member — Alternate Member 6. METROPOLTIAN PLANNING ORGANIZATION Sara Savage, Vice Mayor—Member Joel Tyson, Mayor — Alternate Member Meets bi-monthly 3rd Wed. @ 10:00 am Various locations Meets Monthly 3rd Monday at 3:00 pm IRC Admin Bldg B Meets Monthly 3rd Tuesday @ 3:30 pm IRC Admin Bldg B Meets once per year Meets Monthly rd Wednesday @ 10 am IRC Admin Bldg B 7. SCHOOL CONCURRENCY WORKING GROUP COMMITTEE Jessica Salgado, Council Member - Jason Nunemaker, City Manager Meets twice per year: 1" week of February, 3rd week of March, & Warren W Dill, City Attorney IRC Admin Bldg A TREASURE COAST REGIONAL PLANNING COUNCIL Meets Monthly 3rd Friday at 9:30 a.m./Stuart Joel Tyson, Altemate to Town of Orchid Staff Appointments MPO BICYCLE ADVISORY COMMITTEE Meets 4'" Thursday Monthly @ 2 p.m., IRC Admin Bldg. B Chief Keith Touchberry MPO TECHNICAL ADVISORY COMMITTEE Jason R. Nunemaker, City Manager Mark D. Mathes, Alternate Meets 4d' Friday Monthly @ 10 a.m., IRC Admin Bldg B AFFORDABLE HOUSING ADVISORY COMMITTEE As Needed Mark D Mathes, Member Citizen Appointments MPO CITIZENS ADVISORY COMMITTEE Meets 1" Tuesday Monthly @ 2 p.m., IRC Admin Bldg B Clarence Korker SCHOOL PLANNING CITIZEN OVERSIGHT COMMITTEE Meets once per year — April @ 3 p.m., IRC Admin Bldg B Yolanda Gamez IRCCOMLIST_ 15• I6FINAL(2).DOC 12 CURRENT COMMITTEE SIGN-UP SHEET COUNTY COMMITTEE COUNTY REQUIREMENT APPOINTEE / COUNCILMEMBER BEACH & SHORE PRESERVATION TREASURE COAST REGIONAL LEAGUE OF CmES MEETING SCHEDULE SIGN-UP APPOINTEE 3RD MONDAY — MONTHLY @ 3PM CM THRAILKILL ALT VM HUGHES COUNCILMEMBER 3'D WEDNESDAY — MONTHLY @ 1 0 AM CM GIBBONS ALT: (EXCEPT JUNE, JULY, AUG. & DEC) CM WEBBER LOCAL MmGATION STRATEGY APPOINTEE 3RD THURSDAY — BI -MONTHLY ALT-. METROPOLITAN PLANNING ORG. COUNCILMEMBER 2N° WEDNESDAY — MONTHLY @ 10 AM TOWN CLERK TOWN MANAGER UG (EX -OFFICIO NON-VOTING MEMBER) ALT. M E VM HHUGHES MPO BICYCLE /PEDESTRIAN ADVISORY COMMITTEE MPO TECHNICAL ADVISORY COMMITTEE APPOINTEE ALT APPOINTEE ALT As NEEDED 4TM FRIDAY — MONTHLY @ 1 0 AM ECONOMIC DEV. COUNCIL APPOINTEE 3RD TUESDAY — MONTHLY @ 3 PM ALT AFFORDABLE HOUSING ADVISORY APPOINTEE 3RD WEDNESDAY — MONTHLY @ 9:30 AM ALT TREASURE COAST REGIONAL COUNCILMEMBER 3RD FRIDAY — MONTHLY 9:30 AM PLANNING COUNCIL ALT C`Gf."sIptw,ffa.epre`91.ro\rCMEET/NVItof75\4/0PDDDC.P1v0115S,'utC�K.c,sk w PHIL YOUNG TOWN CLERK TOWN MANAGER TOWN CI..ERK CM WEBBER M OFSTIE TOWN MANAGER TOWN CLERK CM WEBBER M OFSTIE JEFFREY R. SMITH, CPA, CGFO, CGMA Clerk of Circuit Court & Comptroller Finance Department 1801 27th Street Vero Beach, FL 32960 TO: HONORABLE BOARD OF COUNTY COMMISSIONERS FROM: DIANE BERNARDO, FINANCE DIRECTOR THRU: JEFFREY R. SMITH, COMPTROLLER DATE: November 6, 2015 SUBJECT: APPROVAL OF CHECKS AND ELECTRONIC PAYMENTS November 6, 2015 to November 12, 2015 In compliance with Chapter 136.06, Florida Statutes, all checks and electronic payments issued by the Board of County Commissioners are to be recorded in the Board minutes. Approval is requested for the attached lists of checks and electronic payments, issued by the Comptroller's office, for the time period of November 6, 2015 to November 12, 2015 Attachment: DLB: DB TRANS NBR 332821 332822 332823 332824 332825 332826 332827 332828 332829 332830 332831 332832 332833 332834 332835 332836 332837 332838 332839 332840 332841 332842 332843 332844 332845 332846 332847 332848 332849 332850 332851 332852 332853 332854 332855 332856 332857 332858 332859 332860 332861 332862 332863 332864 332865 332866 332867 332868 332869 332870 332871 332872 332873 332874 332875 332876 332877 332878 DATE 11/06/2015 11/06/2015 11 /06/2015 11/12/2015 11/12/2015 11/12/2015 11/12/2015 11/12/2015 11/12/2015 11/12/2015 11/12/2015 11/12/2015 11/12/2015 11/12/2015 11/12/2015 11/12/2015 11/12/2015 11/12/2015 11/12/2015 11/12/2015 11/12/2015 11/12/2015 11/12/2015 11/12/2015 11/12/2015 11/12/2015 11/12/2015 11/12/2015 11/12/2015 11/12/2015 11/12/2015 11/12/2015 11/12/2015 11/12/2015 11/12/2015 11/12/2015 11/12/2015 11/12/2015 11/12/2015 11/12/2015 11/12/2015 11/12/2015 11/12/2015 11/12/2015 11/12/2015 11/12/2015 11/12/2015 11/12/2015 11/12/2015 11/12/2015 11/12/2015 11/12/2015 11/12/2015 11/12/2015 11/12/2015 11/12/2015 11/12/2015 11/12/2015 CHECKS WRITTEN VENDOR WALT DISNEY PARKS AND RESORTS CASTERLINE ASSOCIATES P C MASCHMEYER CONCRETE COMPANY OF FLORIDA UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS AMOUNT 278 00 595.00 21.336 48 40 82 82.28 718 21.67 44 66 42 04 4,580.50 1,273.45 19 86 641 77 42.88 564.71 37 94 78.32 66.90 21.79 8.68 65 07 20 08 81.21 158.53 68 85 38.76 60 74 6.36 62 98 18.53 39.32 49 67 84.30 77.25 18.86 58.12 13 64 71.51 15 79 11 61 81 08 461 33.13 53.69 39.86 70 44 44 80 17 01 35 03 64 58 66 54 77 14 42.28 36 57 69 01 52.29 40 70 191.13 1 TRANS NBR 332879 332880 332881 332882 332883 332884 332885 332886 332887 332888 332889 332890 332891 332892 332893 332894 332895 332896 332897 332898 332899 332900 332901 332902 332903 332904 332905 332906 332907 332908 332909 332910 332911 332912 332913 332914 332915 332916 332917 332918 332919 332920 332921 332922 332923 332924 332925 332926 332927 332928 332929 332930 332931 332932 332933 332934 332935 332936 332937 332938 DATE 11/12/2015 11/12/2015 11/12/2015 11/12/2015 11/12/2015 11/12/2015 11/12/2015 11/12/2015 11/12/2015 11/12/2015 11/12/2015 11/12/2015 11/12/2015 11/12/2015 11/12/2015 11/12/2015 11/12/2015 11/12/2015 11/12/2015 11/12/2015 11/12/2015 11/12/2015 11/12/2015 11/12/2015 11/12/2015 11/12/2015 11/12/2015 11/12/2015 11/12/2015 11/12/2015 11/12/2015 11/12/2015 11/12/2015 11/12/2015 11/12/2015 11/12/2015 11/12/2015 11/12/2015 11/12/2015 11/12/2015 11/12/2015 11/12/2015 11/12/2015 11/12/2015 11/12/2015 11/12/2015 11/12/2015 11/12/2015 11/12/2015 11/12/2015 11/12/2015 11/12/2015 11/12/2015 11/12/2015 11/12/2015 11/12/20)5 11/12/2015 11/12/2015 11/12/2015 11/12/2015 VENDOR UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS PORT CONSOLIDATED INC SPEEDWELL TARGETS STURGIS LUMBER & PLYWOOD CO JORDAN MOWER INC TEN -8 FIRE EQUIPMENT INC RANGER CONSTRUCTION 1ND INC VERO CHEMICAL DISTRIBUTORS INC PERERS ENTERPRISES INC MUNICIPAL EQUIPMENT LLC RICOH USA INC CHISHOLM CORP OF VERO VELDE FORD INC STEWART MATERIALS INC DATA FLOW SYSTEMS INC DELTA SUPPLY CO E -Z BREW COFFEE & BOTTLE WATER SVC GRAINGER KELLY TRACTOR CO SAFETY KLEEN SYSTEMS INC GRAYBAR ELECTRIC AMERIGAS EAGLE PROPANE LP AMERIGAS EAGLE PROPANE LP AMERIGAS EAGLE PROPANE LP AMERIGAS EAGLE PROPANE LP AMERIGAS EAGLE PROPANE LP MARK W HILL ALLIED ELECTRONICS INC HD SUPPLY WATERWORKS. LTD EGP INC AMOUNT 13 73 321 52 165.20 75 16 72.38 40.96 4 44 19 82 71 77 74.38 83 05 12.83 25 74 33 83 30.12 18.86 1101 202 64 75 79 90 16 330 03 59.80 35.49 6.32 35.88 296.92 11.06 28.97 42 46 84 19 5.33 16,883.51 363.50 21.38 822.36 786.28 569 10 382.15 7,493.36 1,666.00 48 75 296.00 687 05 468 43 1.998 88 659 62 35.47 278.22 885 49 45617 419 46 47 88 173.58 1,015.30 1,077.24 1,295 03 33 00 289.32 17.903 40 204 94 16 TRANS NBR 332939 332940 332941 332942 332943 332944 332945 332946 332947 332948 332949 332950 332951 332952 332953 332954 332955 332956 332957 332958 332959 332960 332961 332962 332963 332964 332965 332966 332967 332968 332969 332970 332971 332972 332973 332974 332975 332976 332977 332978 332979 332980 332981 332982 332983 332984 332985 332986 332987 332988 332989 332990 332991 332992 332993 332994 332995 332996 332997 332998 DATE 11/12/2015 11/12/2015 11/12/2015 11/12/2015 11/12/2015 11/12/2015 11/12/2015 11/12/2015 11/12/2015 11/12/2015 11/12/2015 11/12/2015 11/12/2015 11/12/2015 11/12/2015 11/12/2015 11/12/2015 11/12/2015 11/12/2015 11/12/2015 11/12/2015 11/12/2015 11/12/2015 11/12/2015 11/12/2015 11/12/2015 11/12/2015 11/12/2015 11/12/2015 11/12/2015 11/P/2015 11/12/2015 11/12/2015 11/12/2015 11/12/2015 11/12/2015 11/12/2015 11/12/2015 11/12/2015 11/12/2015 11/12/2015 11/12/2015 11/12/2015 11/12/2015 11/12/2015 11/12/2015 11/12/2015 11/12/2015 11/12/2015 11/12/2015 11/12/2015 11/12/2015 11/12/2015 11/12/2015 11/12/2015 11/12/2015 11/12/2015 11/12/2015 11/12/2015 11/12/2015 VENDOR VERO INDUSTRIAL SUPPLY INC EXPRESS REEL GRINDING INC FLORIDA VETERINARY LEAGUE TIRESOLES OF BRbWARD INC GENERAL PART INC GOODYEAR AUTO SERVICE CENTER BLAKESLEE SERVICES INC BAKER & TAYLOR INC MIDWEST TAPE LLC PRECISION CONTRACTING SERVICES INC MICROMARKETING LLC K & M ELECTRIC SUPPLY ATKINS NORTH AMERICA INC PALM TRUCK CENTERS INC GO COASTAL INC SOFTWARE HARDWARE INTEGRATION LINDSEY GARDENS LTD CREATIVE CHOICE HOMES XVI LTD ENNIS PAINT INC CLERK OF CIRCUIT COURT CITY OF VERO BEACH INDIAN RIVER ALL FAB INC UNITED STATES POSTAL SERVICE LIVINGSTON PAGE JANITORIAL DEPOT OF AMERICA INC HUMANE SOCIETY WAL MART STORES EAST LP FLORIDA ANIMAL CONTROL ASSOC INC AAA COOPER TRANSPORTATION INC ACUSHNET COMPANY INTERNATIONAL GOLF MAINTENANCE INC AQUAGENIX IRC CHAMBER OF COMMERCE WEST PUBLISHING CORPORATION DON LAWLESS JOHN KING FLORIDA POWER AND LIGHT FLORIDA POWER AND LIGHT TAYLOR MADE GOLF CO INC GIFFORD YOUTH ACTIVITY CENTER INC STATE ATTORNEY CITY OF FELLSMERE JOSEPH A BAIRD JASON E BROWN TOCOMA RUBBER STAMP & MARKING SYSTEM BUILDING OFFICIALS ASSOC OF FLORIDA GERALD A YOUNG SR CARTER & VERPLANK INC HENRY SMITH ALAN C KAUFFMANN NEXTRAN CORPORATION NEW ENGLAND HIST GENEALOGICAL SOC AIRGAS CARBONIC INC PINNACLE GROVE LTD FLORIDA ASSOC OF CODE ENFORCEMENT THE PALMS AT VERO BEACH TRANE US INC CELICO PARTNERSHIP VAN WAL INC JOSEPH W VASQUEZ AMOUNT 705 68 900.00 406 71 3.253 00 2,735 41 438.23 71000 3.928 85 1,316.25 71,079 86 407.37 517 68 11.138 40 11469 362 00 278 00 496 00 1,214 00 1,800 00 2,594 94 75,335 70 2,378 88 225 00 55 00 40 10 26,030 00 104.24 70 00 237 76 95.81 88,148 43 463.50 3,798 67 649 00 60 00 39 00 6,535 68 1,771.26 1.134 71 2.500 00 6,003 83 230 03 123 03 133 93 37.39 508.18 105 00 6,729 00 80 00 180 00 241 00 200 00 5.615.59 1,056 00 3500 690 00 3.774 00 2,168 18 65 00 80 00 81 OL"E917 SQ2MMQ3 1113JVd TI3MQ"1VJ SIOZ/ZI/1 1 850£££ 10 t7L9'1 3J(`IVNI3INLPv JNLIQ'l(fl81VIJ2H3W[MIOJ 5[OE/ZI/11 L50£££ 09-E09'6 JNI OD 3V'W1113NI1If1g S [0Z/Z1 950£££ 00-01E N SNIVH J NI3A3LS SIOZ/Z1/11 550E££ 00 017 O T)UN X334 S 10UE [/ 11 1750£££ 8E 916'E DTI S DIV S I OZ/Z 1/ 11 £SO£££ E£'9ZS JNLI S3HSNIA Td21f1LJ3LIHJ21VV Ddd 510E/ZI/11 ESO£££ 16 E817E JN LI 011 HfV3H S I OE/Z 1/ I I 150£££ 817 OL8 JN1ISd31- Lf1OS AQV321 21O£1V1 SIOuZI/I l 050££E 8E'£LE'E JNII 5213/1430 3hIOH S3MO'T SIOZ/ZI/11 6170£££ 00'051 Q3SS3"IEI SI4IO[1V213L1V SIOZ/E1/11 8170£££ 00 0I VQNI"I 5102/Z[/1 I L170£££ 00 E50'1 ANVVdWOJ-I1O 11OSMaNt SIOZ/Z1/1I 9170£££ 66 106'E S2IOIO1A1 311001A1 SIOZ/Z1/I1 S170£££ 00 017 11OHJO2IJ H113)1 S l 0E/E L/ 11 17170£££ 1E'981 J"[`I3 NVNLI3L[J SIOZ/EU[l £170£££ 00 017 Ot4V TVIVJ Hd3SOf 510Z/Z [/11 2170£££ LI E81 DTI 2iOLJV L213?[N3111* Sl0E/Z1/1[ 1170E££ [£'LOZ S21O1O1A1AVII-13Q SIOZ/ZI/l1 0170£££ 5981Z -E1 1 d 113W1bM kHd21111N S 102/Z I/11 6£0£££ 0006 DTI 2101DIIILISNLI VCIOV 11110A S10Z/Z[/11 8£0£££ 00 SZ SIN31SAS SS3Ni[Sf1H 2I3d1VI3)t SLOE/EI/11 L£0£££ bb 8E17 Jit[ SJ[211.31AI3HJ S10Z/ZI/l1 9£0£££ OS'981 JNII LN3WdO13A3Q 2131NR13OM 510E/EI/1 l S£0£££ El'006 JNLI df1O210 NIJIS3Q A2If1S t[AIJ Sl OE/Z1/I 1 17£0£££ 00'60£ VQ[210'1d JON4OILVQNIf1O333I'1Q'11A1 S1OZ/Z1/Il ££0£££ 00 8S 31N0J213A0-3A1"I Jtd[d13H SI0E/E1/11 Z£0£££ 59 E8I IS`d3H.LflOS. 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NBR DATE VENDOR AMOUNT 1007768 11/06/2015 THY SSENKRUPP ELEVATOR 9,816.00 1007769 11/06/2015 TOTAL TRUCK PARTS INC 62 62 1007770 11/06/2015 XYLEM WATER SOLUTION USA INC 14,400 00 1007771 11/09/2015 AT&T 109 00 1007772 11/09/2015 OFFICE DEPOT BSD CUSTOMER SVC 439 46 1007773 11/09/2015 CALLAWAY GOLF SALES COMPANY 11,287.36 1007774 11/09/2015 WASTE MANAGEMENT INC 2,391 55 1007775 11/09/2015 COMCAST 12 95 1007776 11/09/2015 EVERGLADES FARM EQUIPMENT CO INC 519 42 1007777 11/09/2015 INDIAN RIVER BATTERY 304.35 1007778 11/09/2015 INDIAN RIVER OXYGEN INC 3,737.25 1007779 11/09/2015 MIKES GARAGE & WRECKER SERVICE INC 350 00 1007780 11/09/2015 DAVES SPORTING GOODS & TROPHIES 2,244.55 1007781 11/09/2015 GALLS LLC 1,330 08 1007782 11/09/2015 IRRIGATION CONSULTANTS UNLIMITED INC 60 40 1007783 11/09/2015 GROVE WELDERS INC 226.20 1007784 11/09/2015 DEERE & COMPANY 412 93 1007785 11/09/2015 FERGUSON ENTERPRISES INC 6,368.34 1007786 11/09/2015 DYNAMIC BRANDS LLC 329 40 1007787 11/09/2015 COMPLETE ELECTRIC INC 114.00 1007788 11/09/2015 MIDWEST MOTOR SUPPLY CO 347.50 1007789 11/09/2015 METRO FIRE PROTECTION SERVICES INC 278 85 1007790 11/09/2015 CONSOLIDATED ELECTRICAL DISTRIBUTORS INC 342 00 1007791 11/09/2015 MUNICIPAL WATER WORKS INC 1.050.00 1007792 11/09/2015 BENNETT AUTO SUPPLY INC 18.90 1007793 11/09/2015 AUTO PARTNERS LLC 549 65 1007794 11/09/2015 L&L DISTRIBUTORS 532 48 1007795 11/09/2015 HYDRA SERVICE (S) INC 13,394 00 1007796 11/09/2015 UNIFIRST CORPORATION 74.74 1007797 11/10/2015 COMMUNICATIONS INTERNATIONAL 60.00 1007798 11/10/2015 COLD AIR DISTRIBUTORS WAREHOUSE 607 44 1007799 11/10/2015 AMERICAN CONCRETE INDUSTRIES INC 361.00 1007800 11/10/2015 APPLE INDUSTRIAL SUPPLY CO 527 40 1007801 11/10/2015 ALLIED UNIVERSAL CORP 7,935.44 1007802 11/10/2015 ARAMARK UNIFORM &. CAREER APPAREL LLC 37.75 1007803 11/10/2015 COMMUNITY ASPHALT CORP 1,424.56 1007804 11/10/2015 ROGER CLEVELAND GOLF INC 2,366.56 1007805 11/10/2015 BARKER ELECTRIC, AIR CONDITIONING 319 00 1007806 11/10/2015 CAPITAL OFFICE PRODUCTS 578.38 1007807 11/10/2015 CONSOLIDATED ELECTRICAL DISTRIBUTORS INC 587 95 1007808 11/10/2015 BENNETT AUTO SUPPLY INC 1.238 72 1007809 11/10/2015 CUSTOM PRODUCTS CORPORATION 1.580 00 Grand Total: 88,728.18 1 ELECTRONIC PAYMENTS - WIRE & ACH TRANS NBR DATE VENDOR , AMOUNT 3921 11/06/2015 IRC FIRE FIGHTERS ASSOC 6.660 00 3922 11/06/2015 FLORIDA LEAGUE OF CITIES, INC 6,802 11 3923 11/06/2015 ICMA RETIREMENT CORPORATION 2.125 00 3924 11/06/2015 NACO/SOUTHEAST 44,399 63 3925 11/06/2015 NACO/SOUTHEAST 634.25 3926 11/06/2015 ICMA RETIREMENT CORPORATION 10,684.28 3927 11/06/2015 BENEFITS WORKSHOP 8.845 14 3928 11/06/2015 FL SDU 6,394 69 3929 11/06/2015 ALLSTATE 418.50 3930 11/06/2015 AMERICAN FAMILY LIFE ASSURANCE CO 18,777 93 3931 11/06/2015 MUTUAL OF OMAHA 6,750 16 3932 11/09/2015 IRS -PAYROLL TAXES 390,617.56 3933 11/09/2015 SENIOR RESOURCE ASSOCIATION 265,527.21 P -CARD 11/09/2015 WELLS FARGO BANK, N.A. 32,974 45 3934 11/10/2015 ELITE TITLE 27,560.00 3935 11/10/2015 ELITE TITLE 22,560.00 3936 11/12/2015 INDIAN RIVER COUNTY PROPERTY 24,372 00 3937 11/12/2015 IRS -PAYROLL TAXES 20.053 13 3938 11/12/2015 1 R C HEALTH INSURANCE - TRUST 469,253 49 3939 11/12/2015 IR C HEALTH INSURANCE - TRUST 471,706.39 Grand Total: 1,837,115.92 21 ELECTRONIC PAYMENTS - \VIRE & ACH TRANS NBR DATE VENDOR AMOUNT 3921 11/06/2015 1RC FIRE FIGHTERS ASSOC 6.660 00 3922 11/06/2015 FLORIDA LEAGUE OF CITIES, INC 6.802 11 3923 11/06/2015 ICMA RETIREMENT CORPORATION 2,125.00 3924 11/06/2015 NACO/SOUTHEAST 44.399 63 3925 11/06/2015 NACO/SOUTHEAST 634.25 3926 11/06/2015 ICMA RETIREMENT CORPORATION 10,684.28 3927 11/06/2015 BENEFITS WORKSHOP 8,845 14 3928 11/06/2015 FL SDU 6.394 69 3929 11/06/2015 ALLSTATE 418.50 3930 11/06/2015 AMERICAN FAMILY LIFE ASSURANCE CO 18,777 93 3931 11/06/2015 MUTUAL OF OMAHA 6,750 16 3932 11/09/2015 IRS -PAYROLL TAXES 390,617.56 3933 11/09/2015 SENIOR RESOURCE ASSOCIATION 265,527.21 P -CARD 11/09/2015 WELLS FARGO BANK, N.A 32,974 45 3934 11/10/2015 ELITE TITLE 27,560.00 3935 11/10/2015 ELITE TITLE 22,560.00 3936 11/12/2015 INDIAN RIVER COUNTY PROPERTY 24,372 00 3937 11/12/2015 IRS -PAYROLL TAXES 20,053.13 3938 11/12P015 1 R C HEALTH INSURANCE - TRUST 469,253 49 3939 11/12/2015 1 R C HEALTH INSURANCE - TRUST 471,706.39 Grand Total: 1,837,115.92 22 JEFFREY R. SMITH, CPA, CGFO, CGMA Clerk of Circuit Court & Comptroller Finance Department 1801 27th Street Vero Beach, FL 32960 TO: HONORABLE BOARD OF COUNTY COMMISSIONERS FROM: DIANE BERNARDO, FINANCE DIRECTOR THRU: JEFFREY R. SMITH, COMPTROLLER DATE: November 19, 2015 SUBJECT: APPROVAL OF CHECKS AND ELECTRONIC PAYMENTS November 13, 2015 to November 19, 2015 S5 In compliance with Chapter 136.06, Florida Statutes, all checks and electronic payments issued by the Board of County Commissioners are to be recorded in the Board minutes. Approval is requested for the attached lists of checks and electronic payments, issued by the Comptroller's office, for the time period of November 13, 2015 to November 19, 2015 Attachment: DLB: DB 23 CHECKS WRITTEN TRANS NBR DATE VENDOR AMOUNT 333085 11/13/2015 CITY OF FELLSMERE 224 03 333086 11/13/2015 MICHAEL FLINT' 18 76 333087 11/13/2015 HENRY CASTANEDA 38 76 333088 11/13/2015 HANNA TRUEX 350.37 333089 11/19/2015 JORDAN MOWER INC 964 71 333090 11/19/2015 TEN -8 FIRE EQUIPMENT INC 1.825 13 333091 11/19/2015 VERO CHEMICAL DISTRIBUTORS INC 226 10 333092 11/19/2015 CHISHOLM CORP OF VERO 953 00 333093 11/19/2015 AT&T WIRELESS 1,054 96 333094 11/19/2015 DELTA SUPPLY CO 29.72 333095 11/19/2015 E -Z BREW COFFEE & BOTTLE WATER SVC 75 42 333096 11/19/2015 ,REPUBLIC SERVICES INC 50 00 333097 11/19/2015 MCMASTER CARR SUPPLY CO 332.98 333098 11/19/2015 AM.ERIGAS EAGLE PROPANE LP 144 00 333099 11/19/2015 CHANDLER EQUIPMENT CO INC 396 88 333100 11/19/2015 HACH CO 1,111.39 333101 11/19/2015 PHYSIO CONTROL INC 222.92 333102 11/19/2015 SLP INVESTMENTS INC 89.24 333103 11/19/2015 HD SUPPLY WATERWORKS, LTD 2.791 03 333104 11/19/2015 SCHULKE BITTLE & STODDARD LLC 1,292 00 333105 11/19/2015 EGP INC 1,210 03 333106 11/19/2015 VERO INDUSTRIAL SUPPLY INC 56.70 333107 11/19/2015 TIRESOLES OF BROWARD INC 2,125.54 333108 11/19/2015 BFS RETAIL OPERATIONS LLC 983 68 333109 11/19/2015 CARTER ASSOCIATES INC 2.570 00 333110 11/19/2015 DELL MARKETING LP 6.796.98 333111 11/19/2015 GENERAL PART INC 2.615 84 333112 11/19/2015 GOODYEAR AUTO SERVICE CENTER 2,569 00 333113 11/19/2015 BAKER & TAYLOR INC 4,045.28 333114 11/19/2015 MIDWEST TAPE LLC 737.56 333115 11/19/2015 NORTHERN SAFETY CO INC 490 60 333116 11/19/2015 MICROMARKETING LLC 212 11 333117 11/19/2015 NEWSBANK INC 30.915 00 333118 11/19/2015 PALM TRUCK CENTERS INC 451 78 333119 11/19/2015 FLORIDA ASSOCIATION OF COUNTIES INC 15,228 00 333120 11/19/2015 COMMUNITY ASPHALT CORP 74.886 52 333121 11/19/2015 SUNSHINE REHABILATION CENTER OF'IRC INC 165 00 333122 11/19/2015 RIVER PARK.ASSOCIATES 198 00 333123 11/19/2015 PING INC 643 09 333124 11/19/2015 CLERK OF CIRCUIT COURT 125.95 333125 11/19/2015 CITY OF VERO BEACH 21,257 02 333126 11/19/2015 CITY OF VERO BEACH 2,500.00 333127 11/19/2015 CITY OF VERO BEACH 17,550.29 333128 11/19/2015 CHAPTER 13 TRUSTEE 368.38 333129 11/19/2015 UNITED WAY OF INDIAN RIVER COUNTY 671 94 333130 11/19/2015 INDIAN RIVER ALL FAB INC 1.013 68 333131 11/19/2015 UNITED PARCEL SERVICE INC 115 07 333132 11/19/2015 AMERICAN SOCIETY OF CIVIL ENGINEERS 265 00 333133 11/19/2015 FLORIDA EAST COAST RAILWAY LLC 1,701 00 333134 11/19/2015 JANITORIAL DEPOT OF AMERICA INC 537 44 333135 11/19/2015 WAL MART STORES EAST LP 204 13 333136 11/19/2015 CULTURAL COUNCIL OF IRC 6.931.32 333137 11/19/2015 AQUAGENIX 232 00 333138 11/19/2015 IRC CHAMBER OF COMMERCE 8,297.36 333139 11/19/2015 FEDERAL EXPRESS CORP 57.38 333140 11/19/2015 MUNIC1PAL CODE CORPORATION 1,644 82 333141 11/19/2015 CITY OF SEBASTIAN 27,529 82 333142 11/19/2015 CALLAWAY GOLF SALES COMPANY 39 72 1 TRANS NBR DATE VENDOR AMOUNT 333143 11/19/2015 FLORIDA POWER AND LIGHT 36.099.23 333144 11/19/2015 PUBLIC DEFENDER 15,211.39 333145 11/19/2015 IRC HOUSING AUTHORITY 400 00 333146 11/19/2015 CITY OF FELLSMERE 17,550.29 333147 11/19/2015 PEACE RIVER ELECTRIC COOP INC 359 00 333148 11/19/2015 NATIONAL GOLF FOUNDATION 225 00 333149 11/19/2015 WASTE MANAGEMENT INC 29.800 00 333150 11/19/2015 CATHOLIC CHARITIES DIOCESE OF PALM BCH 2.642 08 333151 11/19/2015 LANGUAGE LINE SERVICES INC 337 19 333152 11/19/2015 GOLF VENTURES INC 1,398 50 333153 11/19/2015 SUNSHINE LAND DESIGN 96.374 61 333154 11/19/2015 CHANNING BETE CO INC 26 12 333155 11/19/2015 BE SAFE SECURITY ALARMS INC 115 00 333156 11/19/2015 GERALD A YOUNG SR 90 00 333157 11/19/2015 HENRY SMITH 20 00 333158 11/19/2015 TOWN OF INDIAN RIVER SHORES 17,550.29 333159 11/19/2015 MIZUNO USA INC 454.29 333160 11/19/2015 ALAN C KAUFFMANN 160 00 333161 11/19/2015 CHILDRENS HOME SOCIETY OF FL 2,250.00 333162 11/19/2015 BANK OF NEW YORK 1.437.50 333163 11/19/2015 DONADIO AND ASSOCIATES ARCHITECTS 2.87241 333164 11/19/2015 VERO CLUB PARTNERS LTD 25 00 333165 11/19/2015 HAYTH,HAYTH & LANDAU 125 00 333166 11/19/2015 ST LUCIE COUNTY BOCC 5.500 00 333167 11/19/2015 INSTITUTE OF TRANSPORTATION 280 00 333168 11/19/2015 INSTITUTE OF TRANSPORTATION 246 40 333169 11/19/2015 INSTITUTE OF TRANSPORTATION 310 00 333170 11/19/2015 RUSSELL PAYNE INC 691 74 333171 11/19/2015 INDIAN RIVER DOG TRAINING CLUB INC 150 00 333172 11/19/?015 VAN WAL INC 286 00 333173 11/19/2015 JOSEPH W VASQUEZ 80 00 333174 11/19/2015 M T CAUSLEY INC 8 840 00 333175 11/19/2015 OCLC ONLINE COMPUTER LIBRARY CENTER 409 60 333176 11/19/2015 CENTRAL PUMP & SUPPLY INC 72 00 333177 11/19/2015 DICKERSON FLORIDA INC 1.011.993 42 333178 11/19/2015 ADMIN FOR CHILD SUPPORT ENFORCEMENT 246 55 333179 11/19/2015 ADMIN FOR CHILD SUPPORT ENFORCEMENT 249 90 333180 11/19/2015 ADMIN FOR CHILD SUPPORT ENFORCEMENT 139 43 333181 11/19/2015 LARRY STEPHENS 20 00 333182 11/19/2015 JOSE RIVERA 120 00 333183 11/19/2015 KEN CHATAM 120 00 333184 11/19/2015 1ST FIRE & SECURITY INC 345.23 333185 11/19/2015 PAK MAIL 152 18 333186 11/19/2015 JOHNNY B SMITH 60 00 333187 11/19/2015 GATES HOUSE ENTERPRISES LLC 77 95 333188 11/19/2015 DAVID & ARLENE OR KIN 100 00 333189 11/19/2015 DAVID REYNOLDS 11 60 00 333190 11/19/2015 CHARLES A WALKER 120 00 333191 11/19/2015 INDIAN RIVER RDA LP 500 00 333192 11/19/2015 RENAE CHANDLER 60 00 333193 11/19/2015 TREASURE COAST SPRINKLERS INC 3.116 00 333194 11/19/2015 K'S COMMERCIAL CLEANING 660 00 333195 11/19/2015 TRITEL INC 49 50 333196 11/19/2015 SANDY ARACENA 120 00 333197 11/19,12015 GALLAGHER, LISA 100 00 333198 11119/2015 ROBIN MILLER 49 00 333199 11/19/2015 GARRETT SMITH 20 00 333200 11/19/2015 AMERICHEM LAWN & PEST CONTROL INC 700 00 333201 11/19/2015 MICHAEL HELLER 8 37 333202 11/19/2015 INEOS NEW PLANET BIOENERGY LLC 113 52 25 TRANS NBR 3940 3941 3942 3943 3944 3945 3946 3947 3948 3949 3950 3951 3952 3953 3954 3955 Grand Total: ELECTRONIC PAYMENTS - WIRE & ACH DATE 11/13/2015 11/13/201.5 11/13/2015 11/13/2015 11/13/2015 11/13/2015 11/13/2015 11/13/2015 11/13/2015 11/13/2015 11/16/2015 11/17/2015 11/17/2015 11/17/2015 11/18/2015 11/19/2015 VENDOR ' WRIGHT EXPRESS FSC KAST CONSTRUCTION COMPANY LLC C E R SIGNATURE CLEANING VETERANS COUNCIL OF I R C HEALTH ADVOCATE MUTUAL OF OMAHA HEALTH ADVOCATE MUTUAL OF OMAHA B/C B/S OF FL ADM FEE B/C B/S OF FL ADM FEE IRS -PAYROLL TAXES BENEFITS WORKSHOP BENEFITS WORKSHOP US DEPT OF HEALTH AND HUMAN SERVICES PIERCE MANUFACTURING INC VEROTOWN LLC AMOUNT 15;992.26 300,581 48 10.289 07 6,117.22 1,120.35 16.114 46 1,112.10 16.486 75 33,666 30 33.916 05 233 43 738.81 11,337.22 148,236 00 954.204 00 16,771 09 1.566,916.59 1 JEFFREY R. SMITH, CPA, CGFO, CGMA Clerk of Circuit Court & Comptroller Finance Department 1801 27th Street Vero Beach, FL 32960 Telephone: (772) 226-1945 TO: Board of County Commissioners FROM: Diane Bernardo, Finance DirectorP-----)8 7.)0THROUGH: Jeffrey R. Smith, Clerk of the Circuit Court and Comptroller DATE: November 12, 2015 SUBJECT: Dori Slosberg Driver Education Safety Act Indian River County Traffic Education Program Trust Fund Report Cumulative Reporting Through 9/30/15 BACKGROUND On August 20, 2002, the Board of County Commissioners adopted Ordinance Number 2002-026 creating the Indian River County Traffic Education Program Trust Fund (our fund 137). This ordinance authorized a $3 traffic ticket surcharge, which is collected by the Clerk of the Circuit Court. On September 19, 2006, the Board adopted Ordinance 2006-035 to repeal this fine. Subsequently on February 17, 2015, the Board elected to reinstate and increase the driver education fee to $5 under Ordinance Number 2015-003. The new fee is effective March 1, 2015 and is charged on each civil traffic penalty assessed in the County. As noted in the ordinance, these funds shall be used "to fund driver education programs in public and nonpublic schools". Attached to this memo is a report of the revenues and expenditures from the inception of the initial $3 fee (October 1, 2002) and includes the new $5 fee commencing in March 2015. The Board currently carries a balance of $33,593. The Clerk's office will continue to provide a quarterly report of the traffic education trust activity. RECOMMENDATION Staff recommends that the Board of County Commissioners accept the attached report. ( Indian River A rove Date Administrator j/i,?// ‹ County Attorney Budget J 11/(2(1 Department t Risk 30 !i REVENUES Fines and forfeitures Interest Total Revenues EXPENDITURES Public Safety Total Expenditures Net change in fund balances Fund balances at beginning of year Fund balances at end of year Indian River County, Florida Statement of Revenues, Expenditures and Changes In Fund Balances Traffic Education Program FY 03 FY 04 FY 05 FY 06 FY 07 FY 08 FY 09 FY 10 FY11 FY12 FY13 FY14 FY16 Inception 10101/2002- 10/01/2003- 10/01/2004- 10/01/2006- 10/01/2006- 10/01/2007- 10/01/2008- 10/01/2009- 10/01/2010- 10/01/2011- 10/01/2012- 10/01/2013- 10/01/2014- to Date 9/30/2003 9/30/2004 9/30/2005 9/30/2006 9/30/2007 9/30/2008 9/30/2009 9/30/2010 9/30/2011 9/30/2012 9/30/2013 9/30/2014 9/30/2015 Totals $ 42,563 $ 42,225 $ 41,794 $ 48,372 $ 9,537 $ 1,575 $ 744 $ 525 $ 384 $ 213 $ 36 $ 15 $ 31,987 222 686 2,130 5,797 8,426 4,999 2,989 753 240 104 70 28 59 42,785 42,911 43,924 54,169 17,963 6,574 3,733 1,278 624 317 106 43 32,046 246,473 - - - 25,188 44,373 36,210 29,962 35,317 7,565 8,900 12,460 6,675 6,230 - - - 25,188 44,373 36,210 29,962 35,317 7,565 8,900 12,460 6,675 6,230 212,880 42,785 42,911 43,924 28,981 (26,410) (29,636) (26,229) (34,039) (6,941) (8,583) (12,354) (6,632) 25,816 - 42,785 85,696 129,620 158,601 132,191 102,555 76,326 42,287 35,346 26,763 14,409 7,777 42,785 85,696 129,620 158,601 _ 132,191 102,555 76,326 42,287 35,346 _ 26,763 14,409 7,777 33,593 33,593 School District of Indian River County $ 114,535 St. Edwards School $ 98,345 Total Disbursed to Date $ 212,880 December 1, 2015 CONSENT INDIAN RIVER COUNTY BOARD OF COUNTY COMMISSIONERS INTER -OFFICE MEMORANDUM TO: Members of the Board of County Commissioners DATE: November 18, 2015 SUBJECT: Treasure Coast Regional Planning Council (TCRPC) Comprehensive Economic Development Strategy Committee (CEDS) Appointment FROM: Wesley S. Davis, Commissioner District 1 I would like to recommend the reappointment of Mr. Mark D. Mathes to the Treasure Coast Regional Planning Council Comprehensive Economic Development Strategy Committee, representing District 1. Mr. Mathes' application for this committee appointment is on file in the Commission Office. Z.\Agenda Items\2015\Davis\Davis - Consent - VLE MSTU doc 32 gc- Office of the INDIAN RIVER COUNTY ADMINISTRATOR Joseph A. Baird, County Administrator Michael C. Zito, Assistant County Administrator MEMORANDUM TO: Members of the Board of County Commissioners FROM: Joseph A. Baird County Administrator DATE: November 23, 2015 SUBJECT: Sheriff's Office Equitable Sharing Agreement and Certification DESCRIPTIONS AND CONDITIONS: On November 19, 2015, the Indian River County Administrator's Office was notified that the Indian River County Sheriffs Office needed a signature on an Equitable Sharing Agreement and Certification form for the Department of Justice. The deadline for submittal of the Agreement was November 30`h, 2015. Confirmation was received from Major James Harpring with the Indian River County Sheriffs Office, Bureau of Administration, that there were no settlements or judgments entered against the Indian River County Sheriffs Office concerning a claim of discrimination in the past fiscal year. Since there would not be a Board of County Commission meeting prior to the deadline for submittal, in compliance with Section 2 of the subject agreement, and with the approval of the Indian River County Attorney, the County Administrator executed the agreement. It was the opinion of the County Attorney that the Board of County Commission should ratify the County Administrator's execution of the Indian River County Sheriffs Office Equitable Sharing Agreement and Certification. 33 RECOMMENDATION: Staff recommends the Board of County Commission ratify the County Administrator's execution of the Indian River County Sheriff's Office Equitable Sharing Agreement and Certification. APPROVED AGENDA ITEM BY. 1� FO Indian River Co •s i • ved Date Administrator id /f/ass Legal 1 t r?,31,L 34 Dori Roy From: Dylan Reingold Sent: Monday, November 23, 2015 12:52 PM To: Dori Roy Subject: RE: Mr. Baird's Signature Dori, In reviewing the document itself it contemplates being signed by the head of the governing body, which includes the county council chairperson. I think it would be appropriate for Commissioner Solari as the chair of the Board of County Commissioners to sign it on behalf of Indian River County. My only concern is that this is a blank form and if it is signed without prior Board approval then it will need to be ratified by the Board. Dylan From: Dori Roy Sent: Thursday, November 19, 2015 4:52 PM To: Dylan Reingold Subject: FW: Mr. Baird's Signature Dylan: See string e-mail request from the Sheriff's assistant regarding Joe signing the "Equitable Sharing Agreement and Certification Form". I found a blank form on-line and attached it. My question is, do you think Joe can sign (or Mike if Joe is not in next week), or do you think it has to be signed by the Chairman? They need to send off next week. If the Chairman has to sign it, can he sign and have it placed on agenda Dec. 1 under "Informational"? Dori From: Laura Turner [mailto:lturner@iresheriff.orq] Sent: Thursday, November 19, 2015 3:51 PM To: Dori Roy Subject: RE: Mr. Baird's Signature The deadline is November 30th. Comptroller Goodwin needs to submit it next week. I'II have someone drop it off to you. Thanks, Laura Turner Administrative Assistant Indian River County Sheriffs Office 4055 41st Avenue Vero Beach, FI 32960 772-978-6404 (turner@iresheriff.orq 1 35 Dori Roy From: Jim Harpring <jharprin@ircsheriff.org> Sent: Friday, November 20, 2015 9:52 AM To: Michael Zito Cc: Jason Brown, Dylan Reingold; Dori Roy Subject: Re: Equitable Sharing Agreement and Certification Mike: While I don't have a copy of the Affidavit or Agreement to which you refer, we did not settle or have any judgments entered against the Agency concerning a claim of discrimination in the past fiscal year. Let me know if you need anything else. -Jim Major James Harpring Bureau of Administration Indian River County Sheriff's Office 4055 41st Avenue Vero Beach, FL 32960 772-978-6414 4. SHERIFF'S OFFICE IMPORTANT WARNING: This message is intended for the use of the person or entity to whom it is addressed and it may contain information that is attorney-client privileged and confidential, the disclosure of which is governed by applicable law. If the reader of this e-mail is not the intended recipient, or the employee or agent responsible to deliver it to the intended recipient, you are hereby notified that any dissemination, distribution or copying of this information is STRICTLY PROHIBITED. If you have received this e-mail by error, please notify us immediately and destroy the related message. Also, under Florida law, e-mails and written communications received or sent by the Indian River County Sheriffs Office are public records, including names, addresses and e-mail addresses. They are generally subject to view by anyone requesting disclosure and will be released in response to a public records request. »> Michael Zito <mzito@ircgov.com> 11/19/2015 5:12 PM »> Jim, With respect to the Affidavit attached to the Agreement, I believe Joe has signed it in the past. I am in position to sign for him if he is not available prior to the deadline. I would ask that you reply to this email that your Agency has not had any settlements or judgments under the discrimination sections of the civil rights act in the past fiscal year. Michael C. Zito Assistant County Administrator 1801 27th Street Vero Beach, FL 32960 772-226-1410 1 36 Dori Roy From: Laura Turner <Iturner@iresheriff org> Sent: Thursday, November 19, 2015 3:51 PM To: Dori Roy Subject: RE. Mr. Baird's Signature The deadline is November 30th. Comptroller Goodwin needs to submit it next week. I'II have someone drop it off to you. Thanks, Laura Turner Administrative Assistant Indian River County Sheriffs Office 4055 41st Avenue Vero Beach, FI 32960 772-978-6404 Iturner@iresheriff.orq »> Dori Roy <droy@ircgov.com> 11/19/2015 3:49 PM »> Laura: He has been off this week — I'm not expecting him in tomorrow. If you want to have them bring it by, I'll get it signed and let you know when I have it. Do you have a "deadline" for a submittal of some type? Dori From: Laura Turner [mailto:Iturner@iresheriff.orq] Sent: Thursday, November 19, 2015 3:48 PM To: Dori Roy Subject: Mr. Baird's Signature Hi Dori, I need to get Mr. Baird's signature on an Equitable Sharing Agreement and Certification form. Will he be available some time tomorrow for someone to bring it by for his signature? Thanks, Laura Turner Administrative Assistant Indian River County Sheriff's Office 4055 41st Avenue Vero Beach, FI 32960 1 37 772-978-6404 Iturner@ircsheriff.orq 2 38 Equitable Sharing Agreement and Certification OMB Number 1123-0011 Expires January 31, 2018 Police Department (: Sheriffs Office (' Task Force (Complete Table A) (' Prosecutor's Office C National Guard Counterdrug Unit (' Other Please fill each required field. Hover mouse over any fllable field for pop-up instructions. • Agency Name: Indian River County Sheriffs Office NCIC/ORI/Tracking Number. F L 0 3 1 0 0 0 0 Mailing Address: 4055 41st Street City: Vero Beach Finance Contact: First: Kathy State: FL Last: Minix Zip: 32958 Phone: 772-978-6409 Email: kminix@ircsheriff.org Preparers First: Kelly Same as Finance Contact Phone: 772-978-6146 Last FY End Date: 09/30/2015 Last: Goodwin Email: kgoodwin@ircsherifforg Agency Current FY Budget: $40,900,960.00 (' New Participant: Read Equitable Sharing Agreement and sign Affidavit (', Existing Participant: Complete Annual Certification Report, read Equitable Sharing Agreement and electronically sign Affidavit (s. Amended Form: Revise Annual Certification Report, read Equitable Sharing Agreement, and electronically sign Affidavit Annual Certification Report Summary of Equitable Sharin4 Activi Justice Funds' 2 1 Beginning Equitable Sharing Funds Balance (Must match Ending Balance from prior FY) $96,588.36 2 Equitable Sharing Funds Received $45,765.16 3 Equitable Sharing Funds Received from Other Law Enforcement Agencies and Task Forces (Complete Table B) 4 Other Income 5 Interest Income r Non -Interest Bearing C Interest Bearing 6 • Total Equitable Sharing Funds (total of lines 1 - 5) $142,353.52 7 Equitable Sharing Funds Spent (total of lines a - n below) 8 Ending Equitable Sharing Funds Balance (difference between line 7 and line 6) $142,353.52 2 Department of Justice Asset Forfeiture Program participants are: FBI, DEA, ATF, USPIS, USDA, DCIS, DSS, and FDA. Department of the Treasury Asset Forfeiture Program participants are: IRS, ICE, CBP, ANO USSS. Page 1 of 5 February 2015 Version 3.1 39 Summary of Shared Funds Scent Justice Funds a Law enforcement operations and investigations b Training and education c Law enforcement, public safety, and detention facilities d Law enforcement equipment e Joint law enforcement/public safety operations f Contracting for services g Law enforcement travel and per diem h Law enforcement awards and memorials i Drug, gang, and other education or awareness programs j Matching grants (Complete Table C) k Transfers to other participating law enforcement agencies (Complete Table D) I Support of community-based programs (Complete Table E) m Non -categorized expenditures (Complete Table F) n Salaries (Complete Table G) Total: Please fill out the following tables, if applicable. Table A: Members of Task Force Agency Name NCIC/ORI/Tracking Number Table B: Equitable Sharing Funds Received from other Agencies Transferring Agency Name, City, and State Agency Name: NCIC/ORI/Tracking Number: Table C: Matching Grants Matching Grant Name Page 2 of 5 Justice Funds Treasury Funds Justice Funds Treasury Funds February 2015 Version 3.1 40 Table D: Transfers to Other Participating Law Enforcement Agencies Receiving Agency Name, City, and State Agency Name: NCIC/ORI/Tracking Number: Table E: Support of Community-based Programs Recipient Table F: Expenditures not Categorized in (a) - (n) Above Description Justice Funds Treasury Funds Justice Funds Treasury Funds Table G: Salaries Salary Type n Overtime (' Match for Federal Salary Grant C DARE/SRO Officer (' Federal Task Force Replacement Officer Table H: Civil Rights Cases Name of Case Justice Funds Treasury Funds Justice Funds Treasury Funds Type of Discrimination Alle4ed Paperwork Reduction Act Notice Under the Paperwork Reduction Act, a person is not required to respond to a collection of information unless it displays a valid OMB control number. We try to create accurate and easily understood forms that impose the least possible burden on you to complete. The estimated average time to complete this form is 30 minutes. If you have comments regarding the accuracy of this estimate, or suggestions for making this form simpler, please write to the Asset Forfeiture and Money Laundering Section: 1400 New York Avenue, N.W., Washington, DC 20005. Page 3 of 5 February 2015 Version 3.1 41 ❑ Race ❑ Color ❑ National Origin ❑ Gender ❑ Disability ❑ Age ❑ Other Paperwork Reduction Act Notice Under the Paperwork Reduction Act, a person is not required to respond to a collection of information unless it displays a valid OMB control number. We try to create accurate and easily understood forms that impose the least possible burden on you to complete. The estimated average time to complete this form is 30 minutes. If you have comments regarding the accuracy of this estimate, or suggestions for making this form simpler, please write to the Asset Forfeiture and Money Laundering Section: 1400 New York Avenue, N.W., Washington, DC 20005. Page 3 of 5 February 2015 Version 3.1 41 Equitable Sharing Agreement This Federal Equitable Sharing Agreement, entered into among (1) the Federal Government, (2) the above -stated law enforcement agency ("Agency"), and (3) the governing body, sets forth the requirements for participation in the federal Equitable Sharing Program and the restrictions upon the use of federally forfeited cash, property, proceeds, and any interest earned thereon, which are equitably shared with participating law enforcement agencies. By submission of this form, the Agency agrees that it will be bound by the statutes and guidelines that regulate shared assets and the following requirements for participation in the Department of Justice and Department of the Treasury Equitable Sharing Programs. Receipt of the signed Equitable Sharing Agreement and Certification (this "Document") is a prerequisite to receiving any equitably shared cash, property, or proceeds. 1. Submission. This Document must be submitted to aca.submit@usdoj.gov within 60 days of the end of the Agency's fiscal year. This Document must be submitted and signed electronically. This will constitute submission to the Department of Justice and the Department of the Treasury. 2. Signatories. This agreement must be electronically signed by the head of the Agency and the head of the governing body. Examples of Agency heads include police chief, sheriff, director, commissioner, superintendent, administrator, chairperson, secretary, city attorney, county attorney, district attorney, prosecuting attorney, state attorney, commonwealth attorney, and attorney general. The governing body's head is the head of the agency that appropriates funding to the Agency. Examples of governing body heads include city manager, mayor, city council chairperson, county executive, county council chairperson, director, secretary, administrator, commissioner, and governor. The governing body head cannot be from the law enforcement agency and must be from a separate entity. 3. Uses. Any shared asset shall be used for law enforcement purposes in accordance with the statutes and guidelines that govern the Department of Justice and the Department of the Treasury Equitable Sharing Programs as set forth in the current edition of the Guide to Equitable Sharing for State and Local Law Enforcement Agencies (Guide). 4. Transfers. Before the Agency transfers funds to other state or local law enforcement agencies, it must first verify with the Department of Justice that the receiving agency is a current and compliant Equitable Sharing Program participant. Transfers of tangible property are not permitted. 5. Internal Controls. The Agency agrees to account separately for federal equitable sharing funds received from the Department of Justice and the Department of the Treasury. Funds from state and local forfeitures, joint law enforcement operations funds, and other sources must not be commingled with federal equitable sharing funds. The Agency agrees that such accounting will be subject to the standard accounting requirements and practices employed by the Agency's jurisdiction as supplemented by requirements set forth in the current edition of the Guide, including the requirement to maintain relevant documents and records for five years. The misuse or misapplication of shared resources or supplantation of existing resources with shared assets is prohibited. The Agency must follow its jurisdiction's procurement policies when expending shared funds. Failure to comply with any provision of this agreement shall subject the recipient agency to the sanctions stipulated in the current edition of the Guide. 6. Audit Report. Audits will be conducted as provided by the Single Audit Act Amendments of 1996 and OMB Circular A-133. The Department of Justice and the Department of the Treasury reserve the right to conduct periodic random audits or reviews. 7. Freedom of Information Act. Information provided in this Document is subject to the FOIA requirements of the Department of Justice and the Department of the Treasury. Page 4 of 5 February 2015 Version 3.1 42 Affidavit Under penalty of perjury, the undersigned officials certify that they have read and understand their obligations under the Equitable Sharing Agreement and that the information submitted in conjunction with this Document is an accurate accounting of funds received and spent by the Agency under the Guide during the reporting period and that the recipient Agency is compliant with the National Code of Professional Conduct for Asset Forfeiture. The undersigned certify that the recipient Agency is compliant with the applicable nondiscrimination requirements of the following laws and their implementing regulations: Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq.), Title IX of the Education Amendments of 1972 (20 U.S.C. § 1681 et seq.), Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. § 794), and the Age Discrimination Act of 1975 (42 U.S.C. § 6101 et seq.), which prohibit discrimination on the basis of race, color, national origin, disability, or age in any federally assisted program or activity, or on the basis of sex in any federally assisted education program or activity. The Agency agrees that it will comply with all federal statutes and regulations permitting federal investigators access to records and any other sources of information as may be necessary to determine compliance with civil rights and other applicable statutes and regulations. During the past fiscal year. (1) has any court or administrative agency issued any finding, judgment, or determination that the Agency discriminated against any person or group in violation of any of the federal civil rights statutes listed above; g_r (2) has the Agency entered into any settlement agreement with respect to any complaint filed with a court or administrative agency alleging that the Agency discriminated against any person or group in violation of any of the federal civil rights statutes listed above? O Yes O No If you answered yes to the above question, complete Table H Agency Head Electronic Signature Name: Deryl Loar Email: dloar@ircsheriff.org Title: Sheriff To the best of my knowledge and belief, the information provided on this form is true and accurate and has been reviewed and authorized by the Law Enforcement Agency Head whose name appears above. Entry of the Agency Head name above indicates his/her acceptance of and agreement to abide by the policies and procedures set forth in the Guide to Equitable Sharing for State and Local Low Enforcement Agencies, including ensuring permissibility of expenditures and following all required procurement policies and procedures. Entry of the Agency Head name above also indicates his/her acceptance of and agreement to abide by requirements set forth in this Equitable Sharing Agreement, and any policies or procedures issued by the Department of Justice or the Department of the Treasury related to the Asset Forfeiture or Equitable Sharing Programs. The Law Enforcement Head also certifies that no items on the Prohibited List, as detailed in "Recommendations Pursuant to Executive Order 13688", were purchased with equitable sharing funds after May 18, 2015. Governing Body Head Electronic Signature Name: Jospeh A. Baird Title: County Administrator Email: jbaird@ircgov.com To the best of my knowledge and belief, the agency's current fiscal year budget reported on this form is true and accurate and the Governing Body Head whose name appears above certifies that the agency's budget has not been supplanted as a result of receiving equitable sharing funds. Entry of the Governing Body Head name above indicates his/her acceptance of and agreement to abide by the policies and procedures set forth in the Guide to Equitable Sharing for State and Local Law Enforcement Agencies, this Equitable Sharing Agreement, and any policies or procedures issued by the Department of Justice or the Department of the Treasury related to the Asset Forfeiture or Equitable Sharing Programs. I certify that I am authorized to submit this form on behalf of the Agency Head and the Governing Body Head. Final Instructions: Step 1: Click to save for your records Step 3: Email the XML file to aca.submit@usdoj.gov Step 2: Click to save in XML format Page 5 of 5 February 2015 Version 3.1 43 Affidavit - Exis'ting,Participant Under penalty of perjury, the undersigned officials certify that they have read and understand their obligations under the Equitable Sharing Agreement and that the information submitted in conjunction with this Document is an accurate accounting of funds received and spent by the Agency under the Justice and/or Treasury Guides during the reporting period and that the recipient Agency is in compliance with the National Code of Professional Conduct for Asset Forfeiture. The undersigned certify that the recipient Agency is in compliance with the nondiscrimination requirements of the following laws and their Department of Justice implementing regulations: Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq.), Title IX of the Education Amendments of 1972 (20 U.S.C. § 1681 et seq.), Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. § 794), and the Age Discrimination Act of 1975 (42 U.S.C. § 6101 et seq.), which prohibit discrimination on the basis.of race, color, national origin, disability, or age in any federally assisted program or activity, or on the basis of sex in any federally assisted education program or activity. The Agency agrees that it will comply with all federal statutes and regulations permitting federal investigators access to records and any other sources of information as may be necessary to determine compliance with civil rights and other applicable statutes and regulations. During the past fiscal year: (1) has any court or administrative agency issued any finding, judgment, or determination that the Agency discriminated against any person or group in violation of any of the federal civil rights statutes listed above; or (2) has the Agency entered into any settlement agreement with respect to any complaint filed with a court or administrative agency alleging that the Agency discriminated against any person or group in violation of any of the federal civil rights statutes listed above? O Yes O No If you answered yes to the above question, complete Table I Name: Deryl Loar Title: Sheriff Date: E-mail: dloar@ircsheriff.org Subscribe to Equitable Sharing Wire: The Equitable Sharing Wire is an electronic newsletter that gives you important, substantive, information regarding Equitable Sharing policies, practices, and procedures. Final Instructions: Step 1: Click to save for your records Step 2: Click to save in XML format GoverninBody Head Signature: Name: Title: County Administrator Date: E-mail: jbaird@ircgov.com krninix@ircsheriff.org kgoodwin@iresheriff.org Step 3: Email the XML file to aca.submit@usdoj.gov Step 4: Scan & email this Affidavit to aca.affidavit@usdoj.gov (Email subject line must include Agency NCIC/ORI Code) FOR AGENCY USE ONLY Entered by Entered on o FY End: 09/30/2015 NCIC: FLO310000 0 I 1111111111111111111111 11111111111111111 Date Printed: November 18, 2015 14:31 Agency: Indian River County Sheriffs Office Phone: 772978-6409 State: FL Preparer: Kathy Minix E-mail: kminix@ircsheriff.org Page 5 of 5 October 2012 Version 2.1 ' 44 SHARING DISTRIBUTION REPORT F1 0310000 Indian River County Shenlfs Office Transactions from 10/01/2014 to 09430/2015 Report Generated on 10/16/2015 Data Current as of 10/16/2015 Transaction Type Cash Destnbulion Cash Dminbulion Cash Dislnbutan Asset ID Asset Description Forfeiture Type Decision Type Transaction Date Transaction Amount 11-DEA.5d9360 5305.145.00 U.S. Currency Cnmmal Cash/Proceeds 12/16f20/4 515.253.26 10 -DEA -535484 Financial Instrument -Personal and Cash,era.Checks • Value = 548.792.57 CnminaI Cash/Proceeds 04/29/2015 S23.827.03 15-DEA.609138 588.213.00 U.S. Currency Admrmstrneve Cash/Proceeds 08/24/2015 58.884.87 545.765.16 Consent Agenda Indian River County Interoffice Memorandum Office of Management & Budget To: Members of the Board of ty Commissioners ' REPLACEMENT AGENDA ITEM From: Jason E Brown' DECEMBER 1, 2015 Director, Office of Manage - Budget CONSENT AGENDA 8F Date: November 20, 2015 Subject: Miscellaneous Budget Amendment 004 Description and Conditions The attached budget amendment appropriates funding necessary for ,the following. 1 The Human Resources department is in need of a replacement badge machine and associated equipment. The attached entry appropriates funding in the amount of $5,900 from General Fund/Reserve for Contingency. 2. It has become necessary to "roll over" Library donations into the current fiscal year. The attached entry appropriates these funds in the amount of $22,618. 3. The North County Aquatic Center heater/chiller system is in need of replacement. The attached entry appropriates funding in the amount of $30,000 from M.S.T.U. Fund/Reserve for Contingency. 4 An additional School Resource Officer has been added to the Sheriff's budget. The attached entry appropriates funding in the amount of $35,590 to be provided by the Indian River County School District. 5 On October 20, 2015 payment from the State Criminal Alien Assistance Program (SCAAP) in the amount of $45,022 was received by the County. The program provides funding to participating jurisdictions for the partial reimbursement of costs incurred by incarcerating undocumented criminal aliens in" their correctional facilities At the Board meeting of November 10, 2015 the BCC approved distribution of these funds to the Sheriff The attached entry appropriates these funds 6. On August 20, 2013, the Board of County Commissioners entered into a lease agreement with Indian River Lacrosse Association (IRLAX) for the use of the fields at South County Park. IRLAX is responsible for all maintenance of the fields and the electric costs. IRLAX had not anticipated the additional expense of the lighting system, and had asked the county for $15,000 in FY 14/15 to help ease the burden of the expense. IRLAX is again asking the county for $18,000 for the FY 2015/16. The attached entry appropriates $18,000 from General Fund/Reserve for Contingency to be allocated to General Fund/Parks/Electric Service This public private partnership has resulted in substantial savings in operating costs to the County after accounting for this expense 41, Board of County Commissioners Page 2 of 2 November 20, 2015 7. On February October 23, 2015, The State of Florida invoiced Indian River County for $25,000 which represents the State portion of the de -obligated Project Worksheet for 5313 from Hurricane Frances for the Communication Tower. Indian River County has filed an appeal for this de -obligation. The State is expecting payment as soon as possible, as FEMA has already pulled these monies directly from the State. In the event that the appeal is won, the State of Florida would immediately repay Indian River County. The attached entry appropriates funds in the amount of $25,000 from General Fund/Reserve for Contingency. 8. Replacement equipment is needed for the display control systems in the Commission Chambers. The attached entry appropriates $6,000 from General Fund/Reserve for Contingency. Additionally, a new server rack is needed to extend the useable life of our broadcast system. The cost of approximately $ 52,000 will be funded by the Computer Services Department reserves. 9. On October 20, 2015 the Board of County Commissioners approved Change Order # 2 to Timothy Rose Contracting for the Martin Luther King Walking Trail/Park in the amount of $67,447. Additional site work is needed in order to properly finish the park at an estimated cost of $160,000. The attached entry appropriates funding from General Fund/Reserve for Contingency in the amount of $ 44,079 and $160,000 from Optional Sales Tax/Cash Forward - Oct 1st Staff Recommendation Staff recommends that the Board of Commissioners approve the attached budget resolution amending the fiscal year 2015/2016 budget. Attachments Budget Amendment 004 and Resolution APPROVED AGENDA ITEM - BY c§cLAJ) d Josepf A. Baird County Administrator FOR. December 1, 2015 Indian River County Ap• •• ed Date Administrator AjJ .4J 20//S Legal 0 '' �� 3 B Budget 11 2 '15 Department 0 Risk Management 'F7 Resolution No. 2015 - Budget Office Approval: Exhibit "A" Jason E. rown, Budget Direct Budget Amendment: 004 Entry Number Fund/ DeprtmerSUAccount Name Account Number Increase Decrease 1. Expense General Fund/Human Resources/EDP Equipment 00120313-066470 $5,900 $0 General Fund/Reserves/Reserve for Contingency 00119981-099910 $0 $5,900 2. Revenue General Fund/Misc/Donations Main Library 001038-366095 $10,757 $0 General Fund/Misc/Donations North County Library 001038-366097 $61 $0 General Fund/Misc/Donations North County Library Books 001038-366100 $1,059 $0 Library Bequest/Cash Forward -Oct 1st 134039-389040 $10,741 $0 Expense General Fund/North County Library/Books 00111271-035450 $1,120 $0 General Fund/Brackett Library/Books 00111371-035450 $10,757 $0 Library Bequests/North County Library/Books 13411271-035450 $10,741 $0 3. Expense M.S T U Fund/North County Aquatic center/Maintenance- Other Equipment 00410472-034690 $30,000 $0 M.S T U Fund/Reserves/Reserve for Contingency 00419981-099910 $0 $30,000 4. Revenue General Fund/Service Charges/Sheriff 001034-341520 $35,590 $0 Expense General Fund/Sheriff/Law Enforcement 00160086-099040 $35,590 $0 5. Revenue General Fund/Intergovernmental/DOJ SCAAP Grant 001033-331207 $45,022 $0 Expense General Fund/Sheriff/Detention Center 00160086-099140 $45,022 $0 6. Expense General Fund/Reserves/Reserve for Contingency 00119981-099910 $0 $18,000 N8 Resolution No 2015 - Budget Office Approval: Exhibit "A" Jason E. own, : udget Director Budget Amendment: 004 Entry Number Fund/ Depa men ccount Name Account Number Increase Decrease General Fund/Parks/Electric 00121072-034310 $18,000 $0 7. Expense General Fund/Reserves/Reserve for Contingency 00119981-099910 $0 $25,000 General Fund/Communication/Storm Damage/Hurricane Frances 00110719 034550-04037 $25,000 $0 8. Expense General Fund/Reserves/Reserve for Contingency 00119981-099910 $0 $6,000 General Fund/Facilities Managment/EDP Equipment 00122019-066470 $5,884 $0 General Fund/Facilities Managment/Maintenance Supplies/Office Equipment 00122019-034630 $116 $0 9. Revenue Optional Sales Tax/Cash Forward -Oct 1st 315039-389040 $160,000 $0 Expense Opitonal Sales Tax/Park/MLK Park 31521072-066510-15014 $160,000 $0 Generl Fund/Parks/Other Machinery & Equipment 00121072-066490 $44,079 $0 Generla Fund/Reserves/Reserve for Contingency 00119981-099910 $0 $44,079 1+9 RESOLUTION NO. 2015- A RESOLUTION OF INDIAN RIVER COUNTY, FLORIDA, AMENDING THE FISCAL YEAR 2015-2016 BUDGET. WHEREAS, certain appropriation and expenditure amendments to the adopted Fiscal Year 2015-2016 Budget are to be made by resolution pursuant to section 129.06(2), Florida Statutes; and WHEREAS, the Board of County Commissioners of Indian River County desires to amend the fiscal year 2015-2016 budget, as more specifically set forth in Exhibit "A" attached hereto and by this reference made a part hereof, NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, that the Fiscal Year 2015-2016 Budget be and hereby is amended as set forth in Exhibit "A" upon adoption of this Resolution. This Resolution was moved for adoption by Commissioner , and the motion was seconded by Commissioner and, upon being put to a vote, the vote was as follows: Chairman Bob Solari Vice Chairman Joseph E. Flescher Commissioner Wesley S. Davis Commissioner Peter D. O'Bryan Commissioner Tim Zorc The Chairman thereupon declared this Resolution duly passed and adopted this day of , 2015. INDIAN RIVER COUNTY, FLORIDA Attest: Jeffrey R. Smith Board of County Commissioners Clerk of Court and Comptroller By By Deputy Clerk Bob Solari, Chairman BY APPROVED AS TO FORM AND LEGAL SU5SIENCY COUNTY ATTORNEY y9-A"I SCS Indian River County, Florida Memorandum TO: Joseph A. Baird, County Administrator THROUGH: Jason Brown, Director, OMB FROM: Beth Martin, Risk Manager DATE: November 19, 2015 SUBJECT: Proposed Change; Fairgrounds' Lease Insurance Requirements It is requested that the Board of County Commissioners consider the following Consent Agenda item at their December 1, 2015 regular meeting. Background From its origins as an agricultural exhibition space, the County Fairgrounds has evolved into a popular venue. It is the site of events ranging from small family parties to regional expositions. With its increased demand, staff has worked diligently to make the space financially accessible to lessees while at the same time to protect the taxpayers from undue financial risk for the planned activities. Currently the Parks Division is developing a revised standardized Lease Agreement for small events and an event -specific contractual agreement for public events. Those proposals will come before the Board shortly. In the interim, staff proposes the insurance document timeline proposed below to allow staff adequate time to review the insurance documents and make changes, often involving insurance company underwriters, in a timeframe that does not interfere with planned events. Currently, the Fairgrounds Lease Agreement requires that the Risk Manager receive certificates of insurance and any needed endorsements fifteen (15) days prior to the event. Staff recommends that the receipt window be expanded to thirty (30) days prior to the event. Recent experience has demonstrated that if coverage has not been placed, or is non-compliant with the County's requirements, tremendous pressure is placed upon the event holder, the insurance agent and County staff to secure coverage at the last minute. A 30 -day window should eliminate this hurdle. Recommendation Recognizing that a more comprehensive venue lease structure will be presented to the Board in the coming weeks, staff now requests the Board approve changing the deadline for receipt of certificates of insurance and any associated endorsements from 15 days to 30 days prior to an event. 50 If additional information is needed, please contact Beth Martin, Risk Manager, at Extension 1287. APPROVED FOR AGENDA: seph . Baird, County Administrator ecember 1, 2015 Indian River County Ap roved Date Administration 11/13 Legal 1 .�! t Budget r" 11121$F Risk Management //-20-n, Department �/ 51 INDIAN RIVER COUNTY OFFICE OF MANAGEMENT AND BUDGET PURCHASING DIVISION DATE: TO: THROUGH: FROM: SUBJECT: November 20, 2015 BOARD OF COUNTY COMMISSIONERS Joseph A. Baird, County Administrator Jason Brown, Director, Office of Management and Budget Jennifer Hyde, Purchasing Manager( Approval of Sealed Bid Sale of 5940 26th Street BACKGROUND: On August 19, 2014, the Board authorized the purchase of 5940 26th Street to acquire right-of-way necessary for planned widening of 26th Street, as well as the subsequent sealed bid sale of the remaining parcel, including a single family residence, once the right-of-way take was completed. In accordance with F.S. 125.35, advertisements announcing the sale appeared on November 7, 2015 and November 14, 2015. Two open houses were held to enable prospective buyers to examine the house. Three sealed bids were received and publicly opened on November 20, 2015 at 2:00 P.M. in the amounts of $30,000, $40,000 and $45,000. RECOMMENDATION: Staff recommends that the Board of County Commissioners ratify and accept the high bid of $45,000.00 submitted by Ardalion Guzman. Staff further recommends the Board approve the attached Agreement to Purchase and Sell Real Estate and authorize the Chairman to execute the agreement. Finally, staff recommends the Board authorize the County Attorney's staff to prepare and execute any other necessary documents to complete the sale. Funds in the amount of $105,000.00 were deducted from Traffic Impact Fees/District II/ROW 26th Street, 43rd Ave to 66th Ave account #10215241-066120-06011 to acquire the parcel, and proceeds from this sale will be returned to that account. ATTACHMENTS: Agreement to Purchase and Sell Real Estate APPROVED AGENDA ITEM BY:1(Q,0-4 ,. Joseph Baird, County Administrator FOR: 40€,)71.4c.,.1 Indian River Co A. • •ved Dat Admin / Legal �,`- p Budget �� Department „... Risk Manager -- -- 52 AGREEMENT TO PURCHASE AND SELL REAL ESTATE THIS AGREEMENT TO PURCHASE AND SELL REAL ESTATE ("Agreement") is made and entered into as of AJt-,v , 2015, by and between Indian River County, ("County"), a political subdivision of the State of,Florida, whose address is 1801 27th Street, Vero Beach, FL 32960; and Atclafivt cfl-z iC /j /,‘I&5 5,V* buyer's full nam/ z (buyer's address) +, o (city) (state)`(317 ("Buyers"), who agree as follows: 1. Agreement to Purchase and Sell. The County hereby agrees to sell to the Buyers, and the Buyers hereby agrees to purchase from County, upon the terms and conditions set forth in this Agreement, that certain parcel of real property located at 5940 26' Street Vero Beach, FL 32966 and more specifically described on Exhibit "A" attached hereto and incorporated by reference, containing approximately 0.60 acres, and all improvements thereon, together with all easements, rights and uses now or hereafter belonging thereto (collectively, the "Property"). 2. Purchase Price Effective Date. The purchase price Sthe "Purchase Price") for the Property shall be �v t - ? s Qa / 00/00 Dollars (written urcHase price) ($ C/5, OoD .00). The B yer has paid and the County ackn •wle • ges receipt of a 10% deposit in the amount of.So v,-- •_ •ollars cry (10% deposit amount) ($ ‘f)54D, ) that is currently being held in escrow by the County (Escrowed Funds). The balance of the Purchase Price shall be paid on the Closing Date. The Effective Date of this Agreement shall be the date upon which the County approves the execution of this Agreement, either by approval by the Indian River County Board of County Commissioners at a formal meeting of such Board or by the County Administrator pursuant to his delegated authority. 3. Title. County shall convey marketable title to the Property by County Deed free of claims, liens, easements and encumbrances of record or known to County; but subject to property taxes for the year of Closing and covenants, restrictions and public utility easements of record provided (a) there exists at Closing no violation of any of the foregoing; and (b) none of the foregoing prevents Buyer's intended use and development of the Property ("Permitted Exceptions") 4. Representations of the County. 4.1 County is indefeasibly seized of marketable, fee simple title to the Property, and is the sole owner of and has good right, title, and authority to convey and transfer the Property which is the subject matter of this Agreement, free and clear of all liens and encumbrances -1- 53 4.2 From and after the Effective Date of this Agreement, County shall take no action which would impair or otherwise affect title to any portion of the Property, and shall record no documents in the Public Records which would affect title to the Property, without the prior written consent of the Buyers. 4.3 There are no existing or pending special assessments affecting the Property, which are or maybe assessed by any governmental authority, water or sewer authority, school district, drinage district or any other special taxing district. 5. Default. 5.1 In the event the Buyers shall fail to perform any of its obligations hereunder, the County shall, at its sole option, be entitled to: (i) terminate this Agreement by written notice delivered to the Buyers at or prior to the Closing Date and thereupon retain the Escrowed Funds as liquidated damages. Neither the County nor any other person or party shall have any claim for specific performance, damages, or otherwise against the Buyers; or (ii) waive the Buyer's default and proceed to Closing. 5.2 In the event the County shall fail to perform any of its obligations hereunder, the Buyers shall, at its sole option, be entitled to terminate this Agreement by written notice delivered to the County at or prior to the Closing Date and thereupon neither the Buyers nor any other person or party shall have any claim for specific performance, damages or otherwise against the County; or (ii) waive the County's default and proceed to Closing 6. Closing. 6.1 The closing of the transaction contemplated herein ("Closing" and "Closing Date") shall take place within 30 days following the Effective Date of this Agreement. The parties agree that the Closing shall be as follows: (a) The County shall execute and deliver to the Buyers a County Deed conveying marketable title to the Property, free and clear of all liens and encumbrances and in the condition required by paragraph 3. (b) The County shall have removed all of its personal property and equipment from the Property and the County shall deliver possession of the Property to Buyers vacant and in the same or better condition that existed at the Effective Date hereof. (c) If County is obligated to discharge any encumbrances at or prior to Closing and fails to do so, Buyers may use a portion of Purchase Price funds to satisfy the encumbrances (d) If the County is a non-resident alien or foreign entity, County shall deliver to the Buyers an affidavit, in a form acceptable to the Buyers, certifying that the County and any -2- 54 interest holders are not subject to tax under the Foreign Investment and Real Property Tax Act of 1980. (e) The County and the Buyers shall each deliver to the other such other documents or instruments as may reasonably be required to close this transaction. 6.2 Taxes. All taxes and special assessments which are a lien upon the property on or prior to the Closing Date (except current taxes which are not yet due and payable) shall be paid by the County. 7. Closing Costs; Expenses. Buyers shall be responsible for preparation of all Closing documents. 7.1 Buyers shall pay the following expenses at Closing: 7.1.1 The cost of recording the warranty deed and any release or satisfaction obtained by County pursuant to this Agreement. 7.1.2 Documentary Stamps required to be affixed to the warranty deed. 7.1.3 All costs and premiums for the owner's marketability title insurance commitment and policy, if any. 7.1.4 Current taxes which are not yet due and payable 7.2 County shall pay the following expenses at or prior to Closing: 7.2.1 All costs necessary to cure title defect(s) or encumbrances, other than the Permitted Exceptions, and to satisfy or release of record all existing mortgages, liens or encumbrances upon the Property. 8. Miscellaneous. 8.1 Controlling Law. This Agreement shall be construed and enforced in accordance with the laws of the State of Florida. Venue shall be in Indian River Buyers for all state court matters, and in the Southern District of Florida for all federal court matters. 8.2 Entire Agreement. This Agreement constitutes the entire agreement between the parties with respect to this transaction and supersedes all prior agreements, written or oral, between the County and the Buyers relating to the subject matter hereof Any modification or amendment to this Agreement shall be effective only if in writing and executed by each of the parties 8.3 Assignment and Binding Effect. Neither Buyers nor County may assign its rights and obligations under this Agreement without the prior written consent of the other party. -3- 55 The terms hereof shall be binding upon and shall inure to the benefit of the parties hereto and their successors and assigns. 8.4 Notices. Any notice shall be deemed duly served if personally served or if mailed by certified mail, return receipt requested, or if sent via "overnight" courier service or facsimile transmission, as follows: If to Buyers: If to County: Buyer's full name. Address. City, State, Zip: Phone: Email: Arm /1a-, 2..5 57.01C . V22/) 119-0.1ti PL 5)9(0 5-75 u ) C/L.t-rh 1 I ,o- I L,101S• C49 ai Indian River County Attorney's Office 1801 27th Street Vero Beach, FL. 32960 Phone: 772-226-1426 bdebraal@ircgov.com Either party may change the information above by giving written notice of such change as provided in this paragraph. 8.5 Survival and Benefit. Except as otherwise expressly provided herein, each agreement, representation or warranty made in this Agreement by or on behalf of either party, or in any instruments delivered pursuant hereto or in connection herewith, shall survive the Closing Date and the consummation of the transaction provided for herein. The covenants, agreements and undertakings of each of the parties hereto are made solely for the benefit of, and may be relied on only by the other party hereto, its successors and assigns, and are not made for the benefit of, nor may they be relied upon, by any other person whatsoever 8.6 Attorney's Fees and Costs. In any claim or controversy arising out of or relating to this Agreement, each party shall bear its own attorney's fees, costs, and expenses 8.7. Counterparts. This Agreement may be executed in two or more counterparts, each one of which shall constitute an original. 8.8. County Approval Required: This Agreement is subject to approval by the Indian River County Board of County Commissioners as set forth in paragraph 2. 9.0 Property is Being sold "Where Is, As Is" The County makes no guaranty or warranty as to the Property or any of its structures or their contents. The sale is not contingent upon buyer obtaining financing This sale is not contingent upon a satisfactory inspection report. Buyer's Initial Buyer's initials -4- 56 IN WITNESS WHEREOF, the undersigned have executed this Agreement as of the date first set forth above. Buyer: By: By. Prink e 2 r44) e-•, C... -w/411.40/1 Chairman Date BCC Approved. INDIAN RIVER COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS By: Print Name. Date Signed by Buyer: /I J)'J)3 Attest: Jeffrey R. Smith, Clerk of Court and Comptroller Approved as to form and legal sufficiency. iam K. DeBraal Deputy County Attorney -5- By Deputy Clerk 57 ASSIGNMENT OF AGREEMENT TO PURCHASE AND SELL REAL ESTATE THIS ASSIGNMENT is made this day of December, 2015 by ARDALION GUZMAN, as Assignor and VERO ANTIOQUIA, LLC, a Florida limited liability company (Assignee). WHEREAS, Assignor, on November 19, 2015 entered into a certain Agreement to Purchase and Sell Real Estate as Buyer with INDIAN RIVER COUNTY, a political subdivision �f the State of Florida (Seller), for the purchase and sale of certain real property located at 5940 26th Street, Vero Beach, Florida 32966, and which is.described more particularly in said Agreement, a copy of which is attached hereto as Exhibit -"A"; and WHEREAS, Assignor desires to assign, transfer, sell and convey to Assignee all of Assignor's rights, title and interest in, to and under said Agreement to Purchase and Sell Real Estate; and WHEREAS, Assignee is desirous of receiving all of Assignor's rights, title and interest in, to and under said Agreement to Purchase and Sell Real Estate, NOW, THEREFORE, for good and valuable consideration, the receipt of which is hereby acknowledged, Assignor does hereby assign, transfer, sell and convey unto Assignee all of Assignor's rights, title and interest in, to and under said Agreement to Purchase and. Sell Real Estate. Assignee hereby assumes all of Assignor's duties and obligations under said Agreement to Purchase and Sell Real Estate. This Assignment shall be binding upon Assignor and shall inure to the benefit of Assignee and her successors, heirs and assigns. ASSIGNOR: ASSIGNEE: VERO ANTIOQUTA, LLC By: Ardalion Guzman Ardalion Jose Guzman, Manager STATE OF FLORIDA COUNTY OF INDIAN RIVER Acknowledged before me this day of December, 2015, by Ardalion Guzman, who is either personally known to me or produced as identification. SEAL: 1 NOTARY PUBLIC: Sign: Printed Name: Commission No.: Commission Expiration: 57-A- I• STATE OF FLORIDA COUNTY OF INDIAN RIVER Acknowledged before me this day of December, 2015, by Ardalion Jose Guzman, Manager of Vero Antioquia, LLC, a Florida limited liability company, who executed on behalf of and with the authority of said limited liability company. He is either personally known to me or produced as identification SEAL: NOTARY PUBLIC: Sign: Printed Name: Commission No.: Commission Expiration: CONSENT TO ASSIGNMENT OF REAL ESTATE PURCHASE AND SALE AGREEMENT Pursuant to paragraph 8.3. of the Agreement to Purchase and Sell Real Estate dated November 19, 2015 by and between Indian River County, a political subdivision of the State of Florida; as seller, and.Ardalion Guzman, as buyer, a copy of which is attached hereto as Exhibit "A", Indian River County hereby consents to the assignment by Ardalion Guzman, to Vero Antioquia, LLC; a Florida limited liability company of said Agreement to Purchase and Sell Real Estate. INDIAN RIVER COUNTY, FLORIDA ATTEST: Jeffrey R. Smith, Clerk of Circuit Court By: and Comptroller Bob Solari, Chairman Board of County Commissioners By: Deputy Clerk Date of'BCC approval: Approved as to f and I -g By: William K.,DeBraal Deputy County Attorney 2 Consent Agenda Item INDIAN RIVER COUNTY, FLORIDA DEPARTMENT OF UTILITY SERVICES Date: November 13, 2015 To: Joseph A. Baird, County Administrator From: Vincent Burke, P.E., Director of Utility Service Prepared By: Art Pfeffer, Project Specialist k Subject: Utility Construction Standards December 2015 Revision DESCRIPTIONS AND CONDITIONS: The Indian River County Department of Utility Services (IRCDUS) Water, Wastewater, & Reclaimed Water Utility Construction Standards were updated and approved by the Board of County Commissioners (BCC) on January 20, 2015. ANALYSIS: Shortly after that update, staff realized that the elimination of the American Darling brand of fire hydrants left only one brand of fire hydrant available from either of the two local major utility materials supplier, HD Supply and Ferguson Enterprises. Although there are currently two brands of hydrants listed on the approved manufacturer's list, which are Mueller and Clow, the Mueller hydrant is only available directly from the manufacturer. This situation left developers without the opportunity to competitively bid their utility projects. In order to encourage competition and provide developers with more than one local supplier for fire hydrants, staff researched and tested other locally available brands. Staff is now comfortable with adding another brand to the approved manufacturer's list. It is staff's understanding that the subject change will not increase cost to the developer but rather will provide an opportunity for a more competitive market. Staff is currently evaluating additional changes that may be forthcoming at a later date. FUNDING: No funding is required for this item. RECOMMENDATION: The staff of IRCDUS recommends that the Board of County Commissioners approve adoption of the revised Indian River County Department of Utility Services Water, Wastewater & Reclaimed Water Utility Construction Standards — December 2015 revision, as presented. Attachments: Summary of Changes Section 18 Approved Manufacturer's List APPRO ED FOR AGENDA: By: (0_,(?4 . .� tCJ0,1 n� Joseph/A. Baird, County Administrator /,,2'5 Date Indian River Co. Approved Date Administration kft Le al g r./ i/%t� ;u( Budget 44, 11 (1 /� Utilities 1h1 tt (jis$ Utilities -Finance ( 11.-440 F:\Utilities\00 UTILITY - AGENDA TEMPLATE & GUIDELINES\2015 Agenda Items\Agenda - Update To Utility Construction Page 1 of 1 Standards Nov 2015.Doc 58 DEPARTMENT OF UTILITY SERVICES WATER, WASTEWATER & RECLAIMED WATER UTILITY CONSTRUCTIONS Summary of Revisions for December 2015 I. Section 18 — Approved Manufacturer's Product List A. Fire Hydrants — 5 %" Valve Opening Add East Jordan Iron Works —page 18-2 & 3 59 2. SMITH-BLAIR 3. DRESSER 4. EBG -IRON CURB STOPS 1. FORD: KV43-342WG, KV43444WG, BA43342WG, BA43444WG, B41666WG, B41777WG, BFA43-666WG *& BFA43777WG 2. MUELLER: (EQUAL FORD PART NUMBERS) 3. MCDONALD: (EQUAL TO FORD PART NUMBERS) DUCTILE IRON PIPE WATER: CEMENT LINED CLASS 350/50 SEWER/FORCEMAIN: PROTECTO 401 LINED CLASS 350/50 1. AMERICAN 2. CLOW 3. MCWANE 4. US PIPE 5. GRIFFIN DUCTILE IRON FITTINGS: WATER: CEMENT LINED CLASS 350 FORCEMAIN: PROTECTO 401 LINED CLASS 350, LINERGARD 100 1. AMERICAN 2. UNION 3. TYLER 4. US PIPE 5. STAR 6. RUSSELL ELECTRICAL EQUIPMENT 1. UNFUSED SAFETY SWITCH -SQUARE D 2. CABLE CONNECTORS -CROUSE -HINDS TYPE "CGB" 3. THERMAL -MAGNETIC AIR CIRCUIT BREAKER ---SQUARE D 4. MAGNETIC MOTOR STARTER -SQUARE D 5. REDUCED VOLTAGE MOTOR STARTER -SQUARE D 6. EMERGENCY POWER RECEPACLE-3W CROUSE -HINDS NO. AR1042-S22 WITH AR610 PANEL ADAPTOR FOR PUMPS LESS THAN 25 HP & AR2042-S22 WITH AR610 PANEL ADAPTOR FOR PUMPS 25 HP & LARGER. 7. PUMP MODE SELECTOR SWITCH -SQUARE D 8. INDICTATOR LAMPS -SQUARE D 9. ELAPSED TIME METER -EAGLE SIGNAL BULLETIN 705, HK SERIES 10. OR APPROVED EQUAL FIRE HYDRANTS- 5 ' VALVE OPENING 1. CLOW MEDALLIAN F2545 18-2 60 2. MUELLER, MODEL A-423, MODEL CENTURION 250 HS 3. EAST JORDAN IRON WORKS — PART NO. 5CD250 GENERATOR SETS 1000 KW or GREATER 1. CATERPILLER 2. CUMMINS/ONAN 3. DETROIT DIESEL 1000 KW or LESS 1. TRADEWINDS 2. KOHLER - 3. KATOLIGHT 4. WINCO 5. ATLAS-COPO PE PIPE & TUBING 3/4"-2" SDR 9 CTS 3"-48" DR11 DIPS 1. PHILLIPS 2. ENDOT/YARDLEY 3. POLYPIPE 4. JM 5. FLYING "W" LIFT STATION ACCESS DOOR 1. BILCO TYPE J -AL SINGLE LEAF W/S.S. HARDWARE (WATERPROOF) 2. HALIDAY SINGLE LEAF W/S.S. HARDWARE (WATERPROOF) LIFT STATION JOINT SEALER 1. EMBECO GROUT (RAM NECK) LIFT STATION AND MANHOLE SEALANT AND COATINGS 1. KOPPERS 300 COAL TAR EPDXY 2. TNEMEC LIFT STATION VALVE PIT ACCESS DOOR 1. BILCO TYPE JO -AL DOUBLE LEAF 2. HALIDAY LIFT STATION VALVE PIT QUICK DISCONNECT 1. KAMLOC MALE KWIK DISCONNECT KAMLOC COULPER 4" LIFT STATION VALVE PIT SAFETHY GRATE 1. HALLIDAY PRODUCTS LINE SETTER- FOR WATER SERVICE METERS 1. FORD CO. or EQUAL 18-3 61 Consent Agenda Item INDIAN RIVER COUNTY, FLORIDA DEPARTMENT OF UTILITY SERVICES 2.r Date: November 5, 2015 To: Joseph A. Baird, County Administrator From: Vincent Burke, P.E., Director of Utility Servic Prepared By: Gordon Sparks, P.E., Environmental Engineer CSS Arjuna Weragoda, P.E., Capital Projects Manager A60 Subject: Final Payment to Young's Communication, Inc. (Y -COM, Inc.) for Bid No. 2014- 008 for Utility Conflict Resolutions on US Hwy. 1 South of 11th Street SW to the County line—UCP #4096 DESCRIPTIONS AND CONDITIONS: On November 12, 2013 the Board of County Commissioners (BCC) approved award of Bid No. 2014-008 to Y -COM, Inc. to resolve conflicts between existing water and sewer facilities and proposed paving and drainage improvements by the FDOT on US Hwy. 1 from 11th Street SW to the County Line. A total amount of $892,365.10 was approved for construction of these facilities. ANALYSIS: The project is now complete and construction of the facilities is now concluded. The total cost of the construction was $777,590.37. On November 3, 2015 Y -COM, Inc. submitted Final Pay Application No. 5 for $38,879.52 for release of retainage. Payment of Pay Application No. 5 will release the retainage and complete the County's obligation to Y -COM, Inc. The project came in $114,774.73 under budget. FUNDING: Funding for the project in the original amount of $892,365.10 was made available for the project account in the Utilities Fund. Funds for this project are derived from the R&R fund in the operating budget. The operating fund budget is derived from water and sewer sales. ACCOUNT NAME ACCOUNT NUMBER AMOUNT Retainage – Young's Communication, Inc. 471-206000-13502 $38,879.52 Page 1 of 2 62 RECOMMENDATION: Staff recommends the BCC approve the Final Payment Application for Payment No. 5 in the amount of $38,879.52 for release of the retainage. ATTACHMENT(s): 1. Pay Application No. 5 Final from Y -COM, Inc. APPROVED FOR AGENDA: By: (,j(i '1 .'1 ' 00j F Joseph (A. Baird, County Administrator di(/ aors Date Indian River Co. Ap. ••vedDate Administration 4,1,... ///,0SLegal \VI Budget ' I Utilities fit': -4 I Utilities -Finance CYM- ifI_05 F:\Utilities\UTILITY - Engineering\Projects - Utility Construction Permits\IRC - US 1 South from llth Street SW to County Line UCP #4096\0A - - Agenda for Final Pay to Y -COM, Inc. November 4, 2015.doc 63 SECTION 00622 - Contractor's Application for Final Payment Application for Payment No. 5 For Work Accomplished through the period of through 10/1/2015 to 10/21/2015 To• Jndian River County From: Young's Communications Co.. Inc Contract: UCP Proiect No. 4096 Project: US 1 Utility Conflicts - Oslo Road to County Line OWNER's Contract No. 2014008_ ENGINEER's Contract No. E4M77 ENGINEER Creative Engineering Group, Inc. (1) Attach detailed schedule and copies of all paid invoices. Original Contract Price: $892,365.10 2 Net change by Change Orders and Written Amendments (+ or -): 3. Current Contract Price (1 plus 2): 4 Total completed and stored to date: 5. Retainage (per Agreement): 5 % of completed Work: 6. 7 8. $0.00 $892,365.10 $777,590.37 $0.00 5 % of retainage: $0.00 Total Retainage: $0.00 Total completed and stored to date less retainage (4 minus 5): $777,590.37 Less previous Application for Payments: $738,710.85 DUE THIS APPLICATION (6 MINUS 7): $38.879.52 CONTRACTOR'S CERTIEICATION: I hereby certify that the labor and materials listed on this request for payment have been used in the construction of this work and payment received from the last request for payment has been used to make payments to all subcontractors, laborers, material men and suppliers, except as noted below The acceptance of final payment shall be and shall operate as a release of the OWNER from all claims and all liability to the CONTRACTOR other than claims in stated amounts as may be specifically excepted by the CONTRACTOR for all things done or fumished in connection with Page 1 of 4 ATTACHMENT 1 this Work and for every act and neglect of the OWNER and others relating to dr arising out of this Work. Any payment, however,final or otherwise, shall not release the CONTRACTOR or his sureties from any obligations under the Contract Documents or the Payment and Performance Bonds. Dated. 3 2Q(,' Young's Communications Co., 1 (CONTRACTOR) By eve You Pres State of Teresa 'Aerie Buck NOTARY PUBUJC rr STATE OF FLORIDA 01 "y -� CaninW FF 77 Expires 8/6/2019 County of cs' S c_.wLk Subscribed and sworn to before me this "3 `A day of 1\114\l•t..,,,J,,4.,_ , 20 l S ,, I Notary Public l ` ,�. �a n—_ v My Commission expires. a - `D -aD\I, ent CERTIFICATION OF TING ENGINEER (WHERE APPLICABLE): I certify that I have checked and verify the above and foregoing Periodic Estimate for Partial Payment; that to the best of my knowledge and belief it is a true and correct statement of the work performed and/or material supplied by the Contractor Dated (RRGkECI./ ENGINE SIGNATURE CERTIFICATION OF ENGINEER / INSPECTOR: I have checked the estimate against the Contractor's Schedule of Amounts for Contract Payments and the notes and reports of my inspections of the project. It is my opinion that this statement of work performed and/or materials supplied is accurate, that the Contractor is observing the requirements of the Contract, and that the Contractor should be paid the amount requested above. Dated Accompanying Documentation: (ARGHfECT / E GIN R) SIGNATURE' "" END OF SECTION "" Page 2 of 4 PROJECT: UCP Project No. 4095 $ dlen River County US f Utility Conflicts - Oslo Rood to County line Application No. 5 RETAINAGE For Period Eytdlnr 10-21-2015 Item Description of Work Bid Qty Unit Unit Pr';ce Rid AmOunt Prrvlous Installed Quantity Previous Installed Amount Installed Quantity This Period Total Total Amount Quantities This Period . Completed Tata! Amount Completed Percent Completed GENERAL 1 MOBILIZATION (MAX AMOUTN PER SECTION 01025) 1 LS $31,,000.00 535,000.00 _ 535,000.00 0 50.00 1 535,000.00 100.00% 2 Maintenance of Traffle 1 LS 52,928.00 52,928.00 - 52,928.00 0 S0.00 1 52,928.00 100.01r1 WATER 0 0 3 Replace / Relocate existing water service 14 EA 51.191.00 516.674.00 7 58,337,00 0 50.00 r 58,337.00 50.00% 4 Relocate /Rete;[ `HA &reset valve box / replace concrete oad' 11 55 $1,288.00 514,168.00 13 516,744,07 0 50.00 13 516.744.05 5 6 Reset valve box / replace concrete pad 26 EA 5275.00 57,150.00 40 511,030.00 0 50.00 40 511.000.00 3" HOPE 013 casing :45 IF 520.00 52,900.00 0 $0.0C t 50.00 0 50.00 0.00% 7 8" HOPE D8 & adaptors / fittings 680 LF 553.00 536,040.00 680 536,040.00 r 50.00 680 536,040.00 100.00% 8 12" HOPI 08 & adaptors / fittings 145 LF 590.00 513,050,00 145 51.3,050.00 r 50.00 145 513,050.00 100.00% 9 2" PE water service & littinls 154 LF 523.00 53,542.00 0 50.00 s 50.03 0 50.00 0.00% 10 6 PVC WM & Mi fittings 129 LF 5128.00 516,512.00 134 1 517,152.00 t 50.00 134 517,152.00 103.88% 11 8" PVC WM & Ml fittings 294 IF 5316.00 592.904.00 213 567,308.00 t S0.00 213 567,308.00 72.45% 12 12" PVC WM & Ml fittings 220 EA 5214.00 547,080.00 220 547,080.00 SC 00 220 547,080.00 100.0094 13 6' M1GV 6 EA 51,021.00 56.126.00 4 $4,084.07 50.00 4 54,084.00 66.67%1 14 8" MJGV 9 EA 51,648.00 $14,832.00 9 514,832.00 3 30.00 9 514,832.00 100.00% 15 8" line Stop / Plug 7 EA 52,806.00 519,642.00 2 $5,612.00 r 50.00 2 55,612,00' 28.57% 16 12" Une Stop /plug 8 EA 53,825.00 530,600.00 4 515,300.00 s S0.00 4 515,300.00 50.00% 18 Fire Hydrant A;-ernbly w/ 6" GV 11 EA 53,495.00 538.445.00 13 545,435.00 s 50.00 13 545 435.00 118.18% 19 - Remove 16" Casing I0 LF 537.00 5740.00 0 50.00 050.00 0 30.00 0.0016 20 Remove 12" WM Valve & Fittings 110 LF 544.00 54,840.00 306 $:3,264.00 s 50.00 306 513.464.00 278.18% 21 Remove 8' WM Valve & Fittings 70 LF 536.00 52,520.00 50 51,800.00 0 50.00 50 51,800.00 71.4394 22 Abandon / Grout 12" WM / Fittings 130 LF 5115.00 514.950.00 0 50,00 0 50.00 0 50.00 0.00% 23 Abandon / Grout 3" WM / Fittings 90 LF 5116.00 510,440.00 90 510 440.00 0 50.00 90 510,440.00 100.00% 24 Abandon /Grou:2" PE 154 LF 58.00 51,232.30 1.54 52,237.00 0 50.00 154 51,232.00 100.00% 25 Concrete Encase :2" WM 36 LF 530.00 51,080.00 36 51,080.00 0 50.00 36 52,080.00 100.00%1 26 8"X6" Tap Sly & GV - Connect to existing 2 5.6 52,502.02 55.004.02 2 35,004.00 0 50.00 2 55,004.00 100.0095 27 618" Tap Slv & GV - Connect to existing 5 EA 53,136.00 515,680.00 3 53,409.00 0 50.00 3 59,408.60 60.00% 28 12"X8" Tap Sly & GV - Connect to existing 9 EA 53,394.00 530,546.00 9 530,546.30 0 50.00 9 530.546.00 :00.00% 29 12"X12' 'Tap Sly & GV - Connect to existing 8 EA 55,465.00 543,720.00 8 543,720.00 0 50.00 8 543,720.00 :00.00% SEWER 0 30 Reset valve 00X, replace concrete pad 13 EA 5281.00 53,653.00 5 51,405.00 0 $0.001 5 51,405.00 38.46% 31 Reset / Replace ARV MH 9 EA 56,654.00 559,885.00 4 526,516.00 0 50.00 4 526,616.00 44.44% 32 4" HCPE DB & Adaptors / Fittings 1193 LF 533.00 539,369.00 1190 535.270.00 0 50.00 1190 539,270.00 99.75^', 33 2" PE 15 LF 5190.00 52,850,00 0 50.00 0 50.60 0 50.00 0.00% 34 4" PVC FM & Mi Fittings 16 LF 5239.00 53,824.00 1.0 52,390.00 0 50.00 10 52,390.00 62.50% 35 16" PVC FM & Ml Fttings 104 IF 5783.00 529,432.00 94 526,602.00 0 50.00 94 526,602.00 90.3896 36 10" DIP- 350 psi 8, MI Fittings 34 LF 5285.00 59,690.00' 34 59,690.00 0 50.00 34 59,690.00 100.0096 37 4" MJGV 8 EA 5699.00 55,592.00. 8 55,592.00 0 50.00 8 55,592.00 100.00% 38 10" Une Stop / Plug 2 EA 54,702.00 59,404.00 2 59,404.00 1) 50.00 2 59,404,00 ' 100.00% 39. 16" Line Stop /Plu"; 4 EA 55,921.00 523,684.00 4 523,684.00 0 50.00 4 523,684.00 100.00% 40 Remove 4" FM, Valves & Fittings 20 LF 519.00 5380.00 20 5380.00 0 50.00 20 5380.00 100.00% 41 Remove :0" FM, Valve. & Fittings 32 LF 565.00 52,080.00 30 51,950.00 0 50.00 30 51,950.00 93.75'% 42 Remove 16" FM, Valves & Fittings 40 LF 526.00 51,040.00 80 52.080.00 C 50.00 80 52,080.03 200.00% 43 Remove 10" Casing 20 LF 593.00 51,860.00 20 51,860.00 0 60.00 20 51,860.00 100.0096 Page 3 of 4 PROJECT: UQ Prolact No.4098 Indian River County US 1 Utility Conflicts - Oslo Road to County Una Application No. 9 RETNNAGI For Period Ending: 10-21-2015 Item Description of Work Std Qty ' Unit Unit Price Bid Amount Previous Installed Quantity Previous Installed Amount Installer! Quantity This Period Total Amount This Period Total Quantities Completed Tatal Amount Completed Percent Completed 44 Abandon / Grout 2" FM, Valve & Fittings 154 i LF 58.00 51,232.00 0 50.00 0 50.00 0 50.00 0.00% 45 Abandon / Grout 4" FM, Valve & Fittings 120 IF $44.00 55,280.00 121 55,280.00 0 50.00 170 55,280.00 100.00% 46 Concrete Encase 16' FM 40 LF 534.00 51,360.00 26 5884.00 0 50.00 26 588400 65.0094 47 1C"%4" TAP SW & GV • Connect to Existing 1 EA 52,245.00 52,245,00 7 515,715.30 0 50.00 7 515,715.00 700.00% 48 10"X10" TAP SLV & GV - Connect to Existing 2 EA 54,434.00 58,868.00 2 58,868.00 0 50.00 2 58,868.00 100.00% 49 1664" TAP SLV & GV - Connect to Existing 7 EA 52,697.00 518,979.00 a 510,788.00 0 50.00 4 510,788.00 57.14% 50 16%16" TAP SLV & GV - Connect to Existing a EA 510,940.00 543,750.00 4 543,760.00 0 50.00 4 543,760.00 100.00% OTHER 0 57 Survey Stake • Out 1 L5 51,858.00 51,858.00 1 51,858.00 0 50,00 1 51:858.00 100.007. 52 Survey As -guilts 1 L5 56,670,00 56,670.00 - 55,670.00 0 50.00 1 56.670.00 100.0076 0 Subtotal 5211,241.00 0 5701,342.00 50.00 0 5701342.00 86.4594 C.ontigency 1 LS 581,124.10 581,124.101 0.9398979 576,248.37 0 50.00 0.9398979 576,248.37 93.9976 - Bell restraints structures 317, 318, & 319 -$5,249.00 2 Explorltory digging at Young's Market Place - 51,980.00 3 D700ct existing 12" structure o407 - 54,317.60 a FM relocate .tax 641.50 - $7,076.00 r ' 1 6 Chlorinating and Bacterial Retesting - 56,730.17 6 10"x4" ARV Assembly - $8,764.32 .. 7 Deflect existing 12" (conflict 11A) • 54,317.60 8 2055 US1 Abandonment (Ms. Krolj- 53,130.00 9 Valve Box adjustments - 534,683.6R TOTAL BASE BID 5892,365.10 5777,590.27 50.00 5777,590.37 Page 4 014 Consent Agenda Item INDIAN RIVER COUNTY, FLORIDA DEPARTMENT OF UTILITY SERVICES 8-K Date: November 17, 2015 To: Joseph A. Baird, County Administrator From: Vincent Burke, P.E., Director of Utility Services Prepared By: Arjuna Weragoda, P.E., Capital Projects Manager Subject: 12th Street Watermain Design Contract with MBV Engineering, Inc. DESCRIPTIONS AND CONDITIONS: Over the last year the Indian River County Department of Utilities Services (IRCDUS) has been called to 12th Street adjacent to the Vero Beach Elementary school for emergency repairs to the existing water main. The existing 6" asbestos concrete (AC) main was installed in 1959. Given the age of the infrastructure, material type and the frequency of the breaks staff is evaluating replacing the old lines in order to minimize further interruption of service to our customers in this area. Furthermore, staff elects to correct an existing condition where the service laterals and water meters located in the rear lots are moved to the road right-of-way within the Rivenbark Subdivision located east of 16th Avenue north of 12th Street. ANALYSIS: Staff requested that MBV Engineering, Inc. (MBV) prepare a proposal for surveying, design, permitting and construction phase assistance to replace the existing AC watermain. The design will cover an area generally described as having a western limit of 20th Avenue, an eastern limit of Old Dixie Hwy, a northern limit of 14th Street, and a southern limit as 12th Street. The work order will be provided in accordance with the Extension and Amendment of the Continuing Services Contract Agreement for Professional Services with MBV, Engineering, Inc. dated November 4, 2014. The scope is more specifically described in the attached Work Order No.2. The total negotiated cost for the surveying, design, and permitting, bidding and construction phase assistance for the watermain replacement on 12th Street is outlined in Work Order No.2 for a lump sum amount of $105,000.00 separated into five (5) tasks. Therefore, payment will only be made for the work completed under the specific task. The engineer's opinion of probable cost to replace the existing watermain along 12th Street between 20th Avenue and Old Dixie Hwy and to correct the existing condition within the Rivenbark Subdivision is approximated at $850,000.00. The Department's intention is to have a fully completed design with all the necessary permits on hand and phase the construction. 68 FUNDING: Funding for the 12th Street Watermain Replacement project is available in the Account within the Utilities Operating Fund. Operating funds are derived from water and sewer sales. ACCOUNT NO: Description Account Number Amount 12th Street/Old Dixie to 20th Avenue Watermain Replacement 471-169000-16502 $105,000.00 RECOMMENDATION: Staff recommends approval of the attached Work Order No. 2 authorizing the above-mentioned professional services and requests the Board to authorize the Chairman to execute the attached Work Order No. 2 on their behalf for a lump sum amount of $105,000.00 to MBV Engineering, Inc. ATTACHMENT(s): 1. Work Order No. 2 and supporting documents (6 Pages) APPROVED FOR AGENDA: A. Baird, County Administrator Indian River Co. Appr•ved Date Administration ///j Legal 1, )\,(11 Budget 1'- t( j Utilities It tz lc Utilities Finance C �L u ��I� F:\Utilities\UTILITY - Engineering\Projects - Utility Construction Permits\IRC - 12th Street AC Main Replacement from 20th Ave to Old Dixie- 69 UCP\Admin\12th Street Watermain Design Contract with MBV.docx WORK ORDER NUMBER 2 12th Street Water Main Replacement between 20th Avenue & Old Dixie Hwy. This Work Order Number is entered into as of this — day of , 201, pursuant to that certain Continuing Contract Agreement for Professional Services, dated November 15, 2011, and that certain Extension and Amendment of Continuing Contract Agreement for Professional Services entered into as of this 4th day of November, 2014 (collectively referred to as the "Agreement"), by and between INDIAN RIVER COUNTY, a political subdivision of the State of Florida ("COUNTY") and MBV Engineering, Inc. ("Consultant"). The COUNTY has selected the Consultant to perform the professional services set forth on Exhibit 1 (Scope of Work), attached to this Work Order and made part hereof by this reference. The professional services will be performed by the Consultant for the fee schedule set forth in Exhibit 1 (Fee Schedule), attached to this Work Order and made a part hereof by this reference. The Consultant will perform the professional services within the timeframe more particularly set forth in Exhibit 1 (Time Schedule), attached to this Work Order and made a part hereof by this reference all in accordance with the terms and provisions set forth in the Agreement. Pursuant to paragraph 1.4 of the Agreement, nothing 'contained in any Work Order shall conflict with the terms of the Agreement and the terms of the Agreement shall be deemed to be incorporated in each individual Work Order as if fully set forth herein. IN WITNESS WHEREOF, the parties hereto have executed this Work Order as of the date first written above. CONSULTANT: MBV Enginee ' g,11 r/ By: Title: By: BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY Bob Solari, Chairman BCC Approved Date: Attest: Jeffrey R. Smith, Clerk of Court and Comptroller By: Approved: Approved as to form and legal sufficiency: Deputy Clerk ,,, (7.13,„ oseph A. Baird, County Administrator ylan T. Reingold, County Attorney 70 EXHIBIT 1 INDIAN RIVER COUNTY DEPARTMENT OF UTILITY SERVICES 12T" STREET WATER MAIN REPLACEMENT BETWEEN 20TH AVENUE AND OLD DIXIE HIGHWAY GENERAL It is our understanding that the Indian River County Department of Utility Services (IRCDUS) is replacing the existing ACP water main located in the portion of the 12th Street Right -of -Way between Old Dixie Highway and 20th Avenue. Due to the age of the facilities, the existing ACP water main has recently experienced several leaks in this section of line and has required several repairs. It is also our understanding that in an effort to remove rear lot located water meters and galvanized water mains, the project will replace the existing water lines and residential stub outs for the residential neighborhood bounded by 14th Street to the north, 12th Street to the south, 16th Avenue to the west and 12th Avenue to the east. To address these concerns, we understand that the Department of Utility Services is proposing to abandon the existing ACP water main and replace with a new 8" PVC line in the 12th Street Right -of Way from the 12th Street / 20th Avenue intersection to the 12th Street / Old Dixie Highway intersection. Furthermore, we understand the aforementioned residential neighborhoods will have new water mains and residential connections installed as part of this project. The proposed design improvements will consist of abandonment in place of the existing ACP and galvanized water mains. New fire hydrants will be installed where required pursuant to code requirements and residential connections to the new mains will be re-established. As such, MBV Engineering will provide the surveying, design, permitting, bidding assistance and construction services related to the above activities. SCOPE OF WORK The scope of work has been detailed below and represents the services provided for each of the Customer Convenience locations described above. TASK 1— SURVEY (EXISTING CONDITIONS) CONSULTANT will obtain the boundary and topographic survey for the area to receive the improvements. In addition, the CONSULTANT shall locate all visible aboveground utilities, structures and buildings within the improvement area. Furthermore, CONSULTANT will obtain the drainage pipes, pipe inverts, existing swales and existing fences within the improvement areas as described below: 1. Delineate existing right of way lines and/or easements within project limits. 2. Show baseline stationing every 100 feet, set control points at a maximum of 500 foot separation and at any curve or change in direction, with benchmark data at a maximum of 500 foot separation. All elevations will be in NAVD88, all horizontal control will be in State Plane coordinates NAD83. 3. Depict right of way line along entire project as defined by engineer. 4. Locate.pavement/dirt roads at a maximum of 100 foot stations. 5. Show elevations extending 10 feet beyond right of way lines at corresponding stations with road. 6. Contact Sunshine One for utility locations and depict paint markings and flagged underground utilities. Page 1 of 5 71 7. Locate all existing visible aboveground utilities within project limits, show elevations where applicable. 8. Locate all existing water meters or potable wells and main shut valve at each residence or point of entry of water service. 9. Locate all driveways, curbs and other obstructions extending 10 feet beyond right of way lines within project limits, show type of material and size. 10. Locate all existing drainage structures and culverts extending 10 feet beyond right of way lines within project limits, denote material type, size and invert. 11. Locate all existing swales extending 10 feet beyond right of way lines within project limits at corresponding stations to road, elevations at top of bank and bottom not to exceed 100 foot separation. 12. Locate all existing fences within 10 feet of right of way lines. 13. Locate all trees and/or shrubbery within 2 feet of right of way lines. 14. Locate all mailboxes, flags poles and other semi-permanent/permanent obstructions within, and 10 feet beyond right of way lines to project limits. 15. Depict all street names on finished survey. 16. Provide 6 signed and sealed copies of the finished survey to meet County Requirements. 17. Provide electronic PDF file if requested. TASK 2 — DESIGN SERVICES 2.1 CONSTRUCTION PLANS CONSULTANT will prepare 24" x 36" design drawings for the above described improvements. Thd design drawings will include Existing Conditions Plan, Demolition and Abandonment Plan, Erosion Control Plan, Horizontal Utility Plan, ROW Restoration Plan, Section Details, Utility Details, Erosion Control Details, and MOT plans/details. 2.2 SPECIFICATIONS CONSULTANT will prepare technical specifications for the proposed improvements. County will provide in an electronic format of the Division specifications that are applicable and CONSULTANT will modify them as required to make project specific. 2.3 CONSTRUCTION COST ESTIMATE CONSULTANT will prepare estimates of probable construction costs at approximately 60, 90 and 100 percent levels of design completion. 2.4 COUNTY REVIEWS CONSULTANT will attend three (3) progress review meetings with IRCDUS staff at approximately 60, 90 and 100 percent levels of design completion. A single set of review comments shall be provided to CONSULTANT from IRCDUS staff prior to each review meeting. TASK 3 — PERMITTING SERVICES CONSULTANT will prepare the following permit applications and associated submittals for the following agencies: Page 2 of 5 72 • Indian River County Utility Permit • Indian River County ROW Permit • Indian River County Land Clearing Permit • FDEP Water Distribution Permit No traffic improvements, wetlands, endangered species or other ecological permitting is anticipated or included herein. CONSULTANT shall respond to up to one (1) request for additional information by each of the permitting agencies. County will be responsible for all permit fees. TASK 4 — BIDDING SERVICES CONSULTANT w• ill assist County with Bidding Services as described below. • Attendance to one (1) Pre -Bid meeting • Provide technical responses for one addendum to clarify the bidding documents. The County shall be responsible for distributing addendum responses to bidders. • Evaluate received bids and provide an award recommendation The County shall be responsible for setting the bid opening date, advertisement of the bid, scheduling the pre-bid meeting and scheduling the bid opening. The CONSULTANT will prepare a pdf of the bid documents for the County's use in distributing bid documents to prospective bidders via Demand Star. 4.1 DELIVERABLES CONSULTANT shall provide the following: • One (1) hard copy (24" x 36") of bid documents Final Drawings • One (1) hard copy (11" x 17") of bid documents Final Drawings • One (1) hard copy of the Specifications Book • One (1) PDF electronic copy of bid documents (drawings and specifications) • Technical Responses for one addenda as required for clarifying responses from pre-bid meeting • Bid Award Recommendation Letter TASK 5 — CONSTRUCTION SERVICES Once authorized by the County, CONSULTANT will proceed with the construction phase services described below by their specific task ON AN HOURLY, NOT TO EXCEED, BASIS. CONSULTANT shall be "Engineer of Record" (EOR) for the project construction and shall be responsible for certifications to the applicable permit agencies as required. 5.1 -SHOP DRAWING REVIEW CONSULTANT shall review shop drawings for project, as provided by the contractor, up to two times per submittal for conformance with the contract documents. CONSULTANT shall distribute shop drawings to Page 3 of 5 applicable agencies for review and approval and distribute final approved shop drawings back to contractor. Contractor is responsible for submittal of appropriate number of shop drawings, as required by agencies, to EOR at the appropriate time. 5.2 INTERPRETATIONS AND CLARIFICATIONS CONSULTANT shall provide interpretations and clarifications of the design documents when requested and prepare change orders required for clarification. 5.3 PERIODIC SITE VISITS CONSULTANT shall visit the site at intervals appropriate to the various stages of construction to observe progress and quality of the construction and its general conformance with the contract documents. CONSULTANT shall notify the County of observed work which does not conform to the contract documents, make recommendations to the County for its correction, and, when authorized by the County, issue instructions to the contractor through the County's representative to carry out the corrective measures. A 4 -month construction period is assumed for each Customer Convenience location as the basis of the scope for this task. This work order assumes one site visit per week will be provided for the 4 -month construction period. Additionally, CONSULTANT will conduct substantial and final completion visits at each location and will prepare a punch list to be provided to the County. 5.4 CONSTRUCTION TESTING REPORTS REVIEW CONSULTANT shall review the required site materials testing reports for compliance with the design plans and specifications. It shall be the responsibility of the Contractor to obtain and provide to the CONSULTANT with the required materials testing and compaction reports as set forth in the design specifications. Contractor shall only utilize a licensed, certified testing laboratory for the applicable material test in question. CONSULTANT shall coordinate any deficiencies in said reports with the Contractor and Contractor shall be responsible to address and/or correct those items out of compliance. 5.5 PAY REQUEST REVIEW CONSULTANT shall review, recommend and submit to County Project Manager for payment, the monthly pay request form the contractor. ° 5.6 CHANGE ORDERS CONSULTANT shall review all change order requests and make recommendations to the County Project Manager for acceptance. 5.7 RECORD DRAWINGS AND CERTIFICATIONS CONSULTANT shall review the record drawings of the completed project as provided to CONSULTANT by the contractor. CONSULTANT will review the record drawings pursuant to contract documents. Service Provider will work closely with contractor to address deficiencies in record drawings, if applicable, and to finalize for jurisdictional certifications. CONSULTANT shall complete the certification package as required for project close-out with the applicable jurisdictional agencies. Page 4 of 5 74 SCHEDULE: The services described herein will be provided based on the following number of days from the County issuing the Notice to Proceed (NTP), unless otherwise noted: TASKS 1 — 3 120 days from NTP TASK 4 45 days from advertisement TASK 5 120 days from Construction commencement COMPENSATION: Compensation for IRCDUS Work Order No. 1 services described herein are detailed below and will be based on the lump sum Method in accordance with Section 5 of the Agreement. The total estimated fee shall not exceed $141,500 without mutual agreement by the County and CONSULTANT. The compensation shall be as follows: Task 1 — Survey Task 2 — Design Services Task 3 — Permitting Services Task 4 — Bidding Services Task 5 — Construction Services Sub -Total ADDITIONAL SERVICES: $ 53,340 $ 30,860 $ 7,100 $ 8,700 $ 5,000 (Hourly, not to exceed) $105,000 When required by the County or the Contract Documents, where circumstances exist beyond the CONSULTANT'S control, CONSULTANT shall provide or obtain from others, as circumstances require, those additional services not listed as part ofthe Work Order. CONSULTANT shall notify County promptly prior to commencing said Additional Services, and if agreed upon, will be paid for by County in accordance with the Master Agreement. Professionals and vendors intended to provide additional services shall first be approved by the County, in writing, by the County's Project Manager. Page 5 of 5 75 INDIAN RIVER COUNTY, FLORIDA MEMORANDUM CONSENT TO: THROUGH: FROM: Joseph A. Baird, County Administrator Christopher R. Mora, P.E., Public Works Director C""-, Richard B. Szpyrka P.E., Assistant Public Works Director SUBJECT: Gifford Neighborhood 45th Street Beautification Project Change Order No. 1- Pipe Replacement IRC Project No. 1506 DATE: November 16, 2015 DESCRIPTION AND CONDITIONS On July 7, 2015 the Board of County Commissioners approved the award of Bid No. 2015040 in the amount of $1,306,877.14 to Sunshine Land Design, Inc., for the 45th Street Beautification Project. The project consists of the milling and resurfacing of 45th Street from 43rd Avenue to east of 24th Avenue, the construction of new five-foot wide paved shoulders, a westbound right turn lane at 28th Court, 2,700 LF of new sidewalk, existing sidewalk enhancements, curb and gutter, pavement markings, and extensive landscape improvements. On September 21, 2015 a metal stormwater pipe crossing 45th Street failed during a heavy rain event. Upon inspection of the pipe it was determined that the entire pipe across the roadway was failing and needed replacement. Review/inspection of the remaining ten stormwater pipes that cross 45th Street between 43rd Avenue and the FEC Railroad revealed that five of those crossings are metal pipes that have deteriorated to the point that they are also in need of replacement. Staff is of the opinion that the metal pipes and associated stormwater structures should be replaced before the resurfacing of the roadway. Sunshine Land Design, Inc., has provided an estimated cost of $313,783.32 to replace the failing metal stormwater pipes with concrete pipes and to replace associated stormwater structures. The work to be performed will require an additional 65 days of contract time. The estimated cost includes $72,612.38 for contingency line items for the replacement of the existing asbestos water line that crosses the existing stormwater pipe at the five locations identified and for the possible installation of line stops to control the water system during the water line replacement. At this time, it is unknown if the existing water line will need to be replaced or if line stops will need to be installed. FUNDING Funding is available from the following account: Secondary Roads Construction (Reserves) 45th Street Beautification Account No. 10921441-066510-03023 ($313,783.32) F•\Public Works\ENGINEERING DIVISION PROJECTS \ 1506 -Gifford Neighborhood 45th St Beautification \Admin\agenda items\Change Order 76 #1\Change Order #1 - Pipe Replacement.doc Page 2 45th Street Beautification Project Change Order No. 01— Pipe Replacement BCC Agenda Item for December 1, 2015 RECOMMENDATION Staff recommends the Board approve additional funding for Change Order No. 01 in the amount of $313,783.32 to replace the failing metal stormwater pipes crossing 45th Street and to approve an additional 65 days of contract time. The new total contract price will be $1,620,660.46. The new final completion date for the project will be March 11, 2016. ATTACHMENTS Change Order No. 01 Sunshine Land Design, Inc., Proposal for Culvert Replacement Culvert Replacement Plans (8 sheets) APPROVED AGENDA ITEM FOR: December 1, 2015 Indian River County A. : ed Date Administration 11 )1'',-7 f$ Budget (I I 113 Legal fit, I --/Z6-- i - VC Public Works C,. // .- 4$'VS Engineering 0 %I1/6/, v F \Public Works\ENGINEERING DIVISION PROJECTS\1506-Gifford Neighborhood 45th St Beautification\Admin\agenda items\Change Order 77 #1 \Change Order #1 - Pipe Replacement.doc SECTION 00942 - Change Order Form No. 01 DATE OF ISSUANCE: December 1, 2015 EFFECTIVE DATE: December 1, 2015 OWNER: Indian River Countv CONTRACTOR Sunshine Land Design, Inc. Project: Gifford Neighborhood 45th Street Beautification Project OWNER's Project No. 1506 OWNER'S Bid No. 2015040 You are directed to make the following changes in the Contract Documents: Description: Replace five existing metal cross drain pipes and associated drainage structures as depicted on the Culvert Replacement Plans. Reason for Change Order: Five metal cross drain pipes are deteriorated to the point that they need to be replaced. Attachments: (List documents supporting change) Sunshine Land Design, Inc., Proposal for Culvert Replacement Estimate, Culvert Replacement Plans (8 sheets) CHANGE IN CONTRACT PRICE: Description `Amount Original Contract Price $1,306,877.14 150 Net increase (decrease) of this Change Order: $313,783.32 Contract Time with all approved Change Orders: Substantial Completion: Final Completion: Contract Price with all approved Change Orders: $1,620,660.46 CONTRAC f P R (Signature) Date: II 111 I ( S— CHANGE IN CONTRACT TIMES Description Time Original Contract Time: Substantial Completion: Final Completion: (days or dates) 120 150 Net increase (decrease) this Change Order: Substantial Completion: Final Completion: (days or dates) 65 65 Contract Time with all approved Change Orders: Substantial Completion: Final Completion: (days or dates) 185 215 RECOMMENDED: By: ENG ER (Signature) Date. //71 03'---- APPROVED: By: OWNER (Signature) Date: 00942 - Change Order Form REV 04-07 00942-1 F \Public WorketENGINEERING DIVISION PROJECTS11506-Gifford Neighborhood 451h Sl Beautification \Admnintagenda itemslChange Order #1100942 - Change Order Form REV 04-07.doc Rev. 05/01 78 SUflSHIfl€ LAND DESIGN 3291 SE Uonel Terrace, Stuart, Fl. 34997 Phone: 772 283 2648 / Fax: 772 283 8944 www.SunshineLandDeslgn.com TO: PROPOSAL Richard B. Szpyrka, P.E. PROPOSAL DATE: 10/21/2015 Assistant Public Works Director Indian River County SUBMITTED BY: TIM TAYLOR 1801 27th Street Vero Beach, FL 32960 ttavbrnsunshineianddesion.com (772) 226-1221 Email: rszpyrka@Utgov.00m 308 DESCRIPTION: .506 - 45th Street Beautification Protect Culvert Replacement Estimate %O8 AS OUTLINED BELOW QU MI6 IIl;t11 ITEM COST 102-1 MOBILIZATION 1 LS $ 16,500.00 $ 16,500.00 102-1 MAINTENANCE OF TRAFFIC 1 LS $ 23,100.00 $ 23,100.00 104-1 EROSION AND WATER POLLUTION CONTROL 1 LS $ 5,500.00 $ 5,500.00 108-1 RECORD DRAWINGS/AS-BUILT DRAWINGS 1 LS $ 2,970.00 $ 2,970.00 108-2 SURVEY CONTROL (INSTALL/RE-ESTABLISH) 1 LS $ 1,760.00 $ 1,760.00 110-1-1 CLEARING AND GRUBBING 1 L5 $ 52,162.00 $ 52,162.00 120-6-1 EMBANKMENT 32 CY $ 6.17 $ 197.44 121-1 FLOWABLE FILL NON-0CCAVATABLE 150 CY $ 187.00 $ 28,050.00 280-1 CONCRETE COLLAR 5 EA $ 1,980.00 $ 9,900.00 334-1-13B SUPERPAVE ASPHALTIC CONCRETE 3' SP -12.5 (2 -LIFTS) 410 SY $ 40.81 $ 16,730.30 425-1-521 INLET TYPE 'C 2 EA $ 2,938.65 $ 5,877.30 425-2-551 INLET TYPE 'E' 3 EA $ 3,691.92 $ 11,075.77 430-175-118 ALUMINUM PIPE (18") 56 LF $ 72.74 $ 4,073.61 430-175-124 ALUMINUM PIPE (24") 14 LF $ 83.74 $ 1,172.40 430-175-118A CONCRETE PIPE CULVERT CLASS III (18") 202 LF $ 79.20 $ 15,998.40 430-175-124A CONCRETE PIPE CULVERT CLASS III (24") 72 LF $ 88.00 $ 6,336.00 522-1 CONCRETE FOR SIDEWALK (6' THICK) 45 SY $ 54.60 $ 2,457.00 530-1 SAND CEMENT ENDWALL 10 CY $ 665.50 $ 6,655.00 570-1-2 PERFORMANCE TURF (500) (BAHIA) 200 SY $ 3.56 $ 712.00 1050-15-004 UTILITY PIPE, REPAIR INSTALL (SEWER IF NECESSARY) 2 EA $ 2,750.00 $ 5,500.00 DISPOSE AND REPLACE AC WITH C-900 (40' SECTIONS) ROMAC CPLD 5 EA $ 4,888.75 $ 24,443.73 CONTINGENT SAMPLE POINT AND BACTERIOLOGICAL ItSIPIG 5 EA $ 622.88 $ 3,114.38 CONTINGENT SINGLE LINE STOP 10 EA $ 4,664.00 $ 46,640.00 CONTINGENT VALVE ASSEMBLY, ROMAC COUPUNGS, BOX 10 EA $ 2,285.80 $ 22,858.00 65 DAY EXTENSION PER CHANGE ORDER QUALIFICATIONS: 'TOTAL: $ 313,783.32I THIS PROPOSAL MAY BE SUBJECT TO CHANGE IF NOT ACCEPTED WITHIN THIRTY DAYS. PAYMENTS NOT MADE PER THE ABOVE, SHALL BE SUBJECT TO ALL TERMS OF THE FLORIDA UEN LAW. THIS INCLUDES ADDITIONAL INTEREST AND REASONABLE LEGAL FEES. ACCEPTANCE SIGNATURE DATE SUNSHINE LAND DESIGN INC' DATE COC151SU5/CUC1223792 Cross Drain Repbcsment Revised CAP 11/8/2015 79 og —.-- 01 —.01 00 V. moo 0 -,os mom- PAGE' 3 OF 8 514. 1701%23 PAGE 4 OF 8 STA. 1757420 1.1 L. • • 1 wag 1.10.1Iull WS. Nrir two, 11,1•61111...N. V.3. 3 • ,OF.= • .7i1:741 • A , , • ..• +.9'..:'...' f'" ... •-•.' •17' 00li" 0, .:o _L.. , x ____a.. .—..; •,r,... • .-..........• ..._-_. --w. .4 %. W.VA. 1,912•...-4. '71.2f ;77. 50 0 31 50 MATCH LIIVE PG 2 OF 8 100 GRAPHIC SC ALE 100) NO. REVISION- DATE INDIAN RIVER COUNTY • *;-::. DEPARTMENT (772) 507-a000 ENGINEERING DIVISION .40.111FWPOCORIMIONOVOSION /12111RinOlCs522512ssal1/110ass. rts 1501 27111 STREET VERO BEAM. 11. 32050 OF PUBUC WORKS ammo: 11. D. MON 61Olk arm so R. MORSEL 1001.1111•1 nos nos 1/1,111111131 0551. 0. Hisao as Eno sns 10/12/15 woos wino 1506 45TH STREET BEAUTIFICATION CULVERT REPLACEMENTS LOCATION MAP 8 (k) X114 TCH LINE uedetra WM.. twee 4304. • Weelle/2 ..1.1.1C20 PAGE 7 OF 8 STA. >89480 • 1019 Ye. leireriewl err twie ewe, GRAPHIC ?cam 1,71 NO FIEINSION M7E INDIAN RIVER COUNTY 1001 27NI rneEEr VERO BEACH. FL 72Da0 (772) 667-eaao DEPARTMENT OF PUBLIC WORKS ENGINEERING DIVISION tames we 4. D. NOON emse were.. R. 9fAABCE UMW OM FM& NOW 10-12-1S **RR M M. D. NIIm$ mon 1506 45TH STREET BEAUTIFICATION CULVERT REPLACEMENT LOCATION MAP r:V wt wunlui.ula mvS/0“...ow..wAna Ii13 1..w/., /M.o—,u+.,r,..1 alvaf 411M.4 w,r 1a 32—.39=22-00000-5000-110U35.0 10 4 . ,I m CARTER. WALLACE ............ ► 1 ' CONSTRUCT NEW SAND ,-.\\ CEML.7VT HEADWALL PERI. "� �"./ TOOT INDEX #255 1„ ,., ....-4. ` a\ w,,, f` .' UNE ^�:O/10 o y M ,c e , —. •# • O.R.B. 801, PG. 608 GAPHIC SCA= U at - 110 m? ) •119.4 OPEN CUT SIDEWALK REPLACE 6' CONCRETE RAY UNE SIDEWALK (4) �HYDT. METAL • ' POSTS. W.V. 11 L. 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T 50 X t 30 25C0t 07RfxTT T t .. 25 NFADNNLL /POP PfJP NOD' II PM 1 L ..a L.1IIit ~ OW .00.001.3 www , 20 20 >-....., NI naz 15 u/►: a. :.iiiiilligin- ..t/Si kW /NV. Li., /4 , 15 !O COST CS R iPPZREMOVE /O 5 REPLACE I<' CMP 24' AO. }y£pYq�V•�7 GAL" " g s OWE OO7T7NOSYX /Y# �tr Rafo.r REPLACE Re 24�RCP TAI C NS77MG7 /� T POD' J�Lf =WC. F�COOLLAR MfIFD CMP 5 7`'W El...2aar M /NY. Lil. o 13.00 S /NY. LC. 7100 qq 60 50 .10 30 TO 70 STA. 1704.25 10 20 30 40 50 60 N0. RCN WE A9 -INDIAN RIVER COUNTY®.. x7111 STRUT 2a1),R 3x980 (772)) 007-8009 ,: •. DEPARTMENT OF PUBLIC WORKS Ras o.. ...... as 9-x3-1/weo 45TH STREET BEAUTIFICATION REPLACEMENTS• STA. 170+23 LNW NW=CULVERT ••Ra r; � ENGINEERING DIVISION 1506 ...,o,.,Mg r:V wt wunlui.ula mvS/0“...ow..wAna Ii13 1..w/., /M.o—,u+.,r,..1 alvaf 411M.4 w,r 1a 172f0� _- .. ___.__. -•.W:-/- =z .....� __ 1. -6, . I , 0.44 '-..�r - X0.88 ,'o: ...Ir.�� ` 0 77 ws+wr MK rolr 4•I � L9L� '.0(2) UYS - ` _a',• ...s ra[rNnr. 2 ,.22GA CDNC ., ( 1'R 1y 421.8 1.5 ~i�t ! R/W L/NE 1,34 1 2 ` 6 •T•�1,. 1 41' CRAIN UNK.FENCE 1.:. 1.2 yR - OE OE r., - 1,, ', A,..--`..��`- ,T..`- v ,.9 _ c' - - .� m. �_ .moi , .38 � 214221.3) ,//, \� -1 _ _ lir':ow 204 -•' REPLACE W� 7YPE •E' OB/ , ii•:•al chi '-� 510 2,]�--- r, 1.45 ST• 1.48 �-.. 10 ! BIIIpO' ;I•:;: STA. 1731'T1 T6' LT. zo.4S.B. RISER ��• •I � 0.5 IX' TOP LZ f0. f? E/NV.EL= 1596 420.9 •N0 rNw4 •• 21,1"x' N� I L ' l.o' r 1.25 CONC• 1.22 r 1.41 0 10 -• •. -+ ��%/ t. .,: ... - • je �'�i I n �� �V = �i�'.^...L�{.w...v.�a�{•. r'' '��iA•.7_� W /21.41 w' 21.4 �„ ` 173f00 -' := CUT OP a^ .. _ _ "O�' 174f00 LI �JUNCTION BOX •M1,1 21.67 17.5`fOQ - 1.41 Ilt 70. 11 I 1 4451!/ STREET RELIOVE EXIST. 18 • CMP arra/iv ) " j ; CONSTRUCT 48 LF 1B' RCP •" _2 6FM ..\ :!, ;;.1`:; 1.82 '21.88 s raiLL 00.2119 MIL= 'LZz_ L?I_.+�t . "- SS *� 1m:c L. .21.84 _ 1'.03 .21.5C0� T 1C 14 LFR 18 ACA/P 4 F 1.54 -- E3 1't *AB 0�'8 /7 #V0T INDEX - BFO-.r.•m". .2i. /180 3 21 49 y/22.1' BFO v erx BFO 12 • I 1.6 ryt BFO ,22.3 BFO 1.5 - - _ - 2 ,5 ]t. G O -I ♦21.18 t W l O 1 ,;r I 121.50 LR.F_W.C.a. LATERAL "N-Jr" CANrt 2.5 1 30 30 25 ... 25 OM j60615.4. tOr6-511W. DM Kir6ALT 20 J \ 20 m1' roa� ,..-110121ION�rAn •�_� \\ / 15 ?"---"-Th J�� 10 1 _ CB ffYr _ k 1,1 MY 6. 14.n d7 5 ggi4C ZPV Gta STEEL REACUUNE MATE /DOT WOO( 11252 Jnw Frc r4 MUM' JB• CLW RE-FLAE !B' ACP coterRucT W '! !l AL / �y! LMINATFO CYP E.RN. EL a, MSS S/A1Y. FL= 15.00 M R >4 R R -- '10 n ; ; c 60 50 40 30 20 STA. 1731'20 10 20 30 40 50 60 N0. RENSI0y DALE - 8Y- • , R(VER C6UN7Y ,m, 1V2 rfREWU ono BEAM n 3ueo (m) 547-moo �- • : . DEPARTMENT OF PUBLIC WORKS 0�n ENGINEERING DIVISION emo n RBf an1s. Y•n .am .re 0-76 70 45TH STREET BEAUTIFICATION CULVERT REPLACEMENTS STA. 173+20 i 4 8 .. �u, 1...w ,r 1506 ...mn,®g moo n.m.. x•rr•ntmmw.IDO. /.01.061.10.,. 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EL. = lx 16 .£ INV. a = 1600 RL7R2YE 16' CUP REPACE 10' RCP CONSTRUCT �COAC/ 1CY�1CLAR vOT f7 LLE_LIL4' . 1/WED 1I 50 40 JO 6 10 STA. 1764-75 RR 10 20 5 30 a 40 50 60 0. RENS INDIAN RIVER COUNTY 1901 17111 SMUT 111010 9FL 000 (m4-)) 00 ea7-0oro8 DEPARTMENT OF PUBUC WORKS ENGINEERING DIVISION 1110•Mi• n 993 os `a. NumA MM rw 905 .r9-25-10 1506 45TH STREET •BEAUTIFICATION CULVERT REPLACEMENTS STA. 176+75 WOW WWWWWWWWWt.900AU11.4 w..I•.u+. 9rw.. 99pp_Mrpo..tLowww+r0- Wipo 991&tOO 91121A1t.Wt111. 185 O�c.a. ZSSZr HU. Z -3-3t1 CONSTRUCT AEW SAND 0 1 I O.R.B. 99478, PG. 33 01 • CEMENT HEADWALL PER fAOT INDEX i4 OE c 011111..-10.54 OE QE D OE m o • ,• m Y R/W L/NE 3411'u /7LL AS NEEDED .t....--%. ,�i�r4.9• REMOVE EX/ST. 1B' CII • j��\, • CT 1B LF 1: • GRAPHIC =ALL . 9.7 601 - •9 rar) .-•/Q/�// L/NE65' (p) POSIS • •.• i C.A.T. ... RISER 2OT—SMCNf'ANO T.V. W/@f.TNK. Rla►1l►F'''.1.1.11IIlrJ S/OEWALX REPLACE.. OAC; _,-,_....1113W,',':^-���„u, .2o.o . 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JB6t60 10 20 30 40 50 , 60 0 X510+ 11.7-11- ILA NM I`DIAN RIVER COUNTY loot 271x meet wR0 or-Ros. n 32960 rA< 967_6096 n,. DEPARTMENT OF PUBUC WORKS wawa 011 991 �. ■■� �� 9 -2s -r• 45TH STREET BEAUTIFICATION CULVERT REPLACEMENTS STA. 186+60 6 8 e. "�" ....w ,,.,• 1'06 ■ ,�p ENGINEERING DIVISION IT.) 99999 ■� �■ ,.Nd•,MeNNdOOq OMEN 11.001[,151501..50Lev w.rn■..TIM M.Ns unlo.pN.M_►.. ...I.e^N_I,.. sub. 11111/101.1•=01 Mato. PA•k Pop•TOKIPIMOT5 MOM MalilLTILLPOPT5. go. PorolOodok mom to 220,2.2onowo32.111.•••••••••• Mb% 15/15/1011/0321114 POOP* POI -,,,,), ,!,r 71.117 L7 1 1 i -...--....., ..----. 1 O. R .B. 2132, PG. 805 10 O.R.91 2112, Pe - - -- ---.... 1 l'23 2318 • 'T•TP. , 19.8. 1 1 I ;- Rzw u*r* 2-• PAW lir), ITP 1041 , yr Exisr. I ' 65 CONC. S.PILLJYAY6 G.r.pnr. 1 573 CM. WON '20. 1 il I . TOP 15...1546 r.Raw x eee-Ker s 4.44.14.15 ,0•4 ro,6 --ii: :1:11••• • 2, MT ) ASPHALT DR :.! 1.• PAY ...T- 11 PARKING E.P. iiiI . , P 65' (6_ 20.4 65' 2,120-0°.:e„,.....' .4 •:,-- _ _ ---. ., .• , _- 14 37•Ga.- • BIS rep nem '4, ''' • 9 y N.1.10;, 71 . . I ' a, ' -6-1Y . iti :412.1L- -V- 2-2.32.- ', -4- - S-1-22-. •CAT.V. 4, .4,, ' "-erzier : ‘A '' ` e . OE • 1 r6 1._ ao _,..._•a_< '".1'''''"-.1 044 et..2 roc.. SAN. SYAR0 : PP. 0.5. • MIT '9 'rnrsir• ' tA''''' - 9.6, 54 • ,' tilt ok ;244 2 • SS " 5 . •SliPP7 'PI,' 19.81Eigt 9.79 • a • 1146---9.4- S ' DRIVt' 'MM. ':.1:41111jell..111M1111v-.. ''''' : .. •• •• •041 0 .- -„ - -; ''''. 't,e MAN_ 20.01 :6' •••••:••• '.. •, .:=14=.111 IM7'....; .it -.. 18874-00 - ,..11. - v. N •••••-i.N-si,v- 20.01 .. .v:-„„no...• /89-AOX ca- CUT DETAIL 47.....-:'''' <' 1.901'00 • I ',„.•:;:: ,,L. „..„L 1 \ i 1• ........ --- 'C' - - 1.91 7406 20A0! REPLACE a'/ row 0111 .-.:...,.....j. 1 1 .1 544.42.7e44,,,27.5 17:- ---4 4577V sol , .,;'.:',:..;.::,..:.., REmoyr Exisi: fa. eig03 0 2 , TOP as= 101.01:1.1. 00/1111 ^, ' • , ) N. /MC EL .= 1427 ,' , ....: CONSTRUCT 45 LP 1.5". RCP 0.56•;0.44 ..% 1/1*'. EL = 1320 • r ll 0.28 27 17 17 Art,N.r.P.M._:• _„__ .. . .. 7. ANNIIMPIM111113.1..”111111111.111MOMM471111M.11.1.1111111111.11.11..pomp34-0i Irlill‘741111Facr, • „ , ...._ . ..,. _ _ _.20.5 • • - BFO 20 M EIFO BFe ..jk4mprAZI ,. a' Isr,,i13F0 .7°7 BFO-WV I . BFO r" BFO ' "'"'' ''' F •-•="•-- BFO 44. BF0 20.3.20,0 • ... 1:1 BFO 1 BFO ' ' 20.6 ,..70.2 ,..-------1 ... :r: PPP .04 . CON CT 14 zr 18" ACAIR,20.5 s I .. . . ' 0; 20.5 re C.I.I .P. : A• 1, 7•.. 10 r "DOT ' "280 5. /NV. EL 13.00 LI r - 20.8 . 01IR.ANCalt - 21 - - i 90.,094. 1/1.14.1• LATER4L 71-J" CANAL J 20.8 .1 JO JO 25 25 20 MAMA Ilt ;I: te11.1( /JwlOU %,........n. woo tmii 15 • 10 t ,.-...-/--.._._.\. .„ eh. 1 /NY. ELEV. 1t00 t 10 5 t . . TYPE • 0ALP. STEEL , . FPO DIX IL20.0 8" ALLO/INIEED CAP I 74 ilih a. a INV 47.. IA27 14.70 4 ,... 1 'a ; i • SO 50 40 30 20 10 STA. 189480 10 20 30 40 50 , CO MO INDIAN RIVER COUNTY DEPARTMENT OF PUBLIC WORKS 9-25-15 45TH STREET BEAUTIFICATION CULVERT REPLACEMENTS STA. 189+80 7 8 W 1601 27TH STREET VERtn8r-ACH2) MO. IA 14.• IMO. moo 1506 **5 ENGINEERING DIVISION IMO. RI ReS .......4-70003296° PA•k Pop•TOKIPIMOT5 MOM MalilLTILLPOPT5. go. PorolOodok mom to 220,2.2onowo32.111.•••••••••• Mb% 15/15/1011/0321114 POOP* POI .N... wv.4.4Y..4a w®...10.11CMY Ou.....r.,.. 6110 Pa,..soi..g.vnK 10.1“*WO MIMI!um 1...... n. NOTES: 7' 8 B 1. ALL PIPE WORK SHALL CONFORM TO SECTION 430 OF THE FLORIDA DEPARTMENT OF `� TRANSPORTATION STANDARD SPECIFICATIONS FOR ROAD AND BRIDGE CONSTRUCTION (2014) AND TO THE FDOT DESIGN STANDARDS (2014). '?'/;pit 2. ALL INLETS, MANHOLES, AND JUNCTION BOXES SHALL CONFORM TO SECTION 425 OF THE FLORIDA DEPARTMENT OF TRANSPORTATION STANDARD SPECIFICATIONS FOR ROAD AND BRIDGE CONSTRUCTION (2014) AND TO THE FDOT DESIGN STANDARDS (2014). %y;' ,c; 3. ALL UTILITY REPAIRS MUST COMPLY WITH INDIAN RIVER COUNTY UTIUTIES REQUIREMENTS. " . ;3: "•%F%° �" 4. THE CONTRACT DOCUMENTS AND SPECIFICATIONS FOR 1506 — 45TH STREET BEAUTIFICATION :-..t: PROJECT REMAIN IN FULL FORCE AND SHALL BE APPUED TO THE WORK SHOWN ON THE CULVERT T REPLACEMENT PLANS. . ..e Yvs.... 5. THE CONTRACTOR SHALL PREPARE AN MOT PLAN FOR THE CLOSURE OF 45TH STREET AT EACH o', a.,.",,.,,1 ;'.:r':.:�G::a LOCATION. THE PLAN MUST BE SUBMITTED AND APPROVED BY IRC PUBLIC WORKS BEFORE THE CO'�°".�.".' w.^"""'"'�" ""'""'�' START OF CONSTRUCTION. .. �. ..v�NILL .,.0410..••••.,. A.,.OYA.........o...a ASPHALT ROADWAY OPEN CUT - DETAIL • NO. REVISIONDATE"—INDIAN RIVER COUNTY .�" Res u... '°'"' YID 45TH STREET. BEAUTIFICATION „o, tnNT ice:; DEPARTMENT Of PUBLIC WORKS .+•.. ,...4w was +a CULVERT REPLACEMENTS "`"0-14"4'2) ti sxoeo �'i . w+ m 1506 DETAILS ��_ ENGINEERING DIVISION .•..o..Res ••MA .N... wv.4.4Y..4a w®...10.11CMY Ou.....r.,.. 6110 Pa,..soi..g.vnK 10.1“*WO MIMI!um 1...... n. Consent Agenda Item INDIAN RIVER COUNTY, FLORIDA DEPARTMENT OF UTILITY SERVICES 7iv Date: To: From: Prepared By: Subject: November 17, 2015 Joseph A. Baird, County Administrator Vincent Burke, P.E., Director of Utility Services 11,0) Arjuna Weragoda, P.E., Capital Projects Manager A(,J 45th Street Watermain Replacement. DESCRIPTIONS AND CONDITIONS: On July 7, 2015 the Board of County Commissioners approved the award of Bid No. 2015040 in the amount of $1,306,877.14 to Sunshine Land Design, Inc., for the 45th Street Beautification Project. The subject project is administered by Public Works. Public Works is proposing to replace five (5) failing culverts crossing 45th Street at various locations and to that effect have an item on today's board agenda for Change Order No.1 for a total amount of $313,783.32. ANALYSIS: During the beautification project the watermain along 45th Street was compromised twice and at that time staff became aware that the existing main was asbestos concrete (AC) and installed in 1968. Given the age of the infrastructure, material type and that the existing main will be under the new pavement, it is pragmatic for the Department of Utility Services to have the existing AC main replaced with the current project. Furthermore, it is reasonable to have the new main (PVC/HDPE ) installed away from the new roadway and landscape at this time with the same Contractor and minimize further interruption of service to our customers in this area. Staff from the Department of Utility Services and Public Works met with the Contractor performing the 45th Street beautification improvements and discussed our intentions and requested a price.proposal. Sunshine Land Design, submitted a.price proposal on November 16, 2015 for a lump sum amount of $266,301.92. In the meantime staff also performed an Engineer's Opinion of probable cost utilizing the current labor contract pricing which resulted in $264,699. Given that the cost difference is minimal, staff feels awarding the subject work to Sunshine Land Design will minimize logistic issues and any further delays to the beautification project by having the same contractor perform the current and additional work. FUNDING: Funding for the 45th Street Watermain Replacement project is available in the Capital account in the Operating Fund. The Operating fund budget is derived from water and sewer revenues. 88 ACCOUNT NO: Description Account Number Amount 45th Street Watermain Replacement Project 471-169000-16503 $266,301.92 RECOMMENDATION: Staff recommends the Board approve the additional funding for Change Order No. 02 in the amount of $266,301.92 to replace the existing AC watermain along 45th Street and to approve an additional 45 days of contract time. The new total contract price will be $1,886,962.38. The new final completion date for the project will be April 25, 2016. ATTACH M ENT(s): 1. Change Order No. 2 2. Sunshine Land Design, Inc., Proposal for IRC 45th Street AC Water Main Replacement APPROVED FOR AGENDA: By: A. Baird, County Administrator 4q4) Date Indian River Co. • . ved Date Administration /1) ¥( Legal ppR� l i i U 11 1111���1 Budget �3 6 Utilities ol7 I' t i5' Utilities-Finance(:/,�1�� ij�ili Public Works !!�; Ir//Or/ F:\Utilities\UTILITY - Engineering\Projects - Utility Construction Permits\IRC - 45th Street AC WM Replacement 33rd Av. to 40th Av\Admin\45th Street Watermain Replacement.docx 89 SECTION 00942 - Change Order Form No 2 DATE OF ISSUANCE: December 1, 2015 EFFECTIVE DATE• December 1, 2015 OWNER: Indian River County CONTRACTOR Sunshine Land Design, Inc. Project: Gifford Neighborhood 45th Street Beautification Project OWNER's Project No 1506 OWNER'S Bid No. 2015040 You are directed to make the following changes in the Contract Documents' Description: - Replace existing asbestos concrete (AC) watermain along 45th Street from east of 40th Avenue to east of 40th Avenue to east of 32nd Avenue. Reason for Change Order* Given that the asbestos concrete (AC) main installed in 1968 will be under the new pavement and in conflict with the proposed landscape, it is pragmatic to have the existing AC main replaced with PVC/HDPE away from the new roadway and landscape at this time and minimize further interruption of service to our customers in this area. Attachments: (List documents supporting change) Sunshine Land Design, Inc., Proposal for IRC 45th Street AC Water main Replacement along with aerial exhibits (5 sheets) CHANGE IN CONTRACT PRICE. Description Amount Original Contract Price $1.306,877.14 1 i Net Increase (Decrease) from previous Change Orders No. 1 . $313.783.32 Contract Time prior to this Change Order. Substantial Completion: Final Completion: Contract Price prior to this Change Order: $1,620.660.46 Net increase (decrease) this Change Order: Substantial Completion- Final Completion: Net increase (decrease) of this Change Order. $266.301.92 a I Contract Price with all approved Change Orders: $1.886.962.38 ACCEPTED: By: it- (r. S1 mo CONTRA TQf# ( gn re) Date. j l Z3 11 S CHANGE IN CONTRACT TIMES Description Time Original Contract Time: Substantial Completion: Final Com•letion. (days or dates) 120 1.5.0 Net change from previous Change Orders No. 1 : Substantial Completion: Final Com •letion: (days) 65 65 Contract Time prior to this Change Order. Substantial Completion: Final Completion: (days or dates) 185 215 Net increase (decrease) this Change Order: Substantial Completion- Final Completion: (days or dates) 45 45 Contract Time with all approved Change Orders: Substantial Completion: Final Completion. (days or dates) 230 260 RECO IV= "DED: By: ENGINE (Sig .6.e) Date: t 1 Date: APPROVED: By: OWNER (Signature) Date: 00942 - Change Order Form REV 04-07 docx 00942 - 1 F:tUtitities\UTRITY - Engineenng\Projects - Utility Construction PermitsURC - 45th Street AC WM Replacement 33rd Av. to 40th AvWdmin\00942 - Change Order Form REV 04- 07.cocx Rev. 05101 90 $Ufl$HIflf LAND DESIGN 3291 SE Lionel Terrace, Stuart, FL 34997 Phone: 772 283 2648 / Fax: 772 283 8944 www.SunshineLandDesign.com PROPOSAL TO: Arjuna Weragoda PROPOSAL DATE: 11/14/2015 Indian River County Utilities Mobile: (772) 226-1821 SUBMITTED BY: TIM TAYLOR E-mail: aweragoda@ircgov.com ttavlor&..sunshinelanddesign.com ]OB DESCRIPTION: ENGINEER: PLAN DATE: IRC 45th Street AC Water Main Replacement ,7OB AS OUTLINED BELOW QTY UNITS ITEM $ XTEM COST 1 MOBILIZATION / CONSTRUCTION BOND COST 1 LS $ 19,800.00 $ 19,800.00 2 MAINTENANCE OF TRAFFIC (SHOULDER/ SIDEWALK CLOSURES) 1 LS $ 11,550.00 $ 11,550.00 3 SIDEWALK REMOVAL AND REPLACEMENT 3,720 SF $ 6.60 $ 24;552.00 4 SOFT DIG (POT HOLE / LOCATE / VACUUM TRUCK) 1 LS $ 6,600.00 $ 6,600.00 5 INSTALL ATION OF : MAIN UNE / VALVES / CONNECTIONS / SEVICES / ETC a) MATERIALS INCLUDING A 10% CONTINGENCY 1 LS $ 51,417.19 $ 51,417.19 b) MATERIAL SALES TAX 1 LS $ 3,085.03 $ 3,085.03 b) LABOR AND EQUIPMENT COSTS 1 LS $ 49,500.00 $ 49,500.00 6 DIRECTIONAL BORE 977 LF $ 33.00 $ 32,241.00 7 OPEN ROAD CUTS AND REPAIRS (SIDE STREET CONNECTIONS) 5 EA $ 3,850.00 $ 19,250.00 8 TESTING / BACTEES / ACCEPTANCE 1 LS $ 11,110.00 $ 11,110.00 9 ABANDON/ GROUT EXISTING LINES AND VALVES 1 LS $ 19,618.70 $ 19,618.70 10 SURVEY/ DATA COLLECTION/ RECORD DRAWINGS 1 LS $ 8,250.00 $ 8,250.00 11 AC LINE STOP (IF REQUIRED) 2 EA $ 4,664.00 $ 9,328.00 45 DAY EXTENSION PER CONTRACT ITOTAL: $ 266,301.92) ATTACHMENT NO. 2 CGC1518885/CUC1223792 Watermain relocation 11/15/2015 91 INDIAN RIVER COUNTY, FLORIDA MEMORANDUM TO: Joseph A. Baird, County Administrator THROUGH: Christopher R. Mora, P.E., Public Works Director cvv`-' FROM: Christopher Burr, Facilities Manager CONSENT SUBJECT: Architectural and Engineering Services for Courthouse Renovations - RFQ 2015028, Approval of Agreement from Architectural Firm: Pierce, Goodwin, Alexander & Linville (PGAL) DATE: November 10, 2015 BACKGROUND On January 26, 2015, RFQ #2015028 was advertised for selection of an Architect for Courthouse Renovations. The renovations are to include relocation of Official Records and the Juvenile Department from the second floor to the first floor Law Library and converting the vacated area on the second floor into a new Courtroom. The RFQ opening date was March 3, 2015. PGAL was the top ranked firm and the Board of County Commissioners authorized staff to negotiate a scope of services and contract amount with them. Attached is the Architectural and Engineering Services Consultant Agreement for interior renovations at the County Courthouse with PGAL, which includes implementation of a space - allocating design, design development, construction documents, bidding & permitting and construction coordination. FUNDING Funding in the amount of $213,634 is budgeted and available in account #14022019-066510- 12009, Court Facility Surcharge/Facilities Mgmt./New Courtroom Facilities RECOMMENDATION Staff recommends that the Board of County Commissioners approve the attached Agreement for a total lump sum of $157,450.00. Staff requests the Board to authorize the County Administrator to execute the agreement as approved by the County Attorney. ATTACHMENT PGAL Agreement APPROVED AGENDA ITEM FOR: December 1, 2015 Indian River County Approved Date Administration A�� �f- �� /'y� Budget ,ak ! Ic tc S Legal V) ir 11-(1--1 Public Works c"..."--- ;,.,o -i ' Facilities aj /�//2 //( 92 F\Public Works\Luanne M\Agenda Items\Courthouse Office Renovation PGAL A E BCC Revised 11-10-15.doc INDIAN RIVER COUNTY COURTHOUSE RENOVATION PROFESSIONAL ARCHITECTURAL AND ENGINEERING SERVICES CONSULTANT AGREEMENT THIS RENOVATION PROFESSIONAL ARCHITECTURAL AND ENGINEERING SERVICES CONSULTANT AGREEMENT, (Agreement) entered into this day of , 2015 between INDIAN RIVER COUNTY, a Political subdivision of the State of Florida, 1801 27th Street, Vero Beach, FL. 32960, hereinafter referred to as the COUNTY, and PGAL, a Texas corporation, 791 Park of Commercc Blvd. Suite 400, Boca Raton, Florida 33487 hereinafter referred to as the CONSULTANT. WITNESSETH The COUNTY and the CONSULTANT, in consideration of their mutual covenants, herein agree with respect to the performance of professional architccture; interior design; electrical, and mechanical engineering; construction budgeting, contract documents, and related services by the CONSULTANT, and the payment for those services by the COUNTY, as set forth below The CONSULTANT shall provide professional consultant services and related professional advice including: architecture; interior design, technology, fire sprinkler, electrical, and mechanical engineering; construction budgeting, preparation of working drawings. contract documents, cost estimating, and related construction administration §ervices, contract procurement services, heating, air conditioning, alarm, security and related services herein after, CONSULTING SERVICES to the COUNTY for those phases of the project described below as the INDIAN RIVER COUNTY Courthouse Renovations, located at 2000 16th Ave., Vero Beach FL 32960, and the CONSULTANT shall serve as the COUNTY's professional representative for the project as set forth herein, and any related or similar project as the COUNTY may deem necessary; and shall give CONSULTING SERVICES advice to the COUNTY during the performance ofthe services to be rendered. SECTION j -DESCRIPTION Consultant services are required for the preparation of construction plans and C ONSU L TING SE RVI CE S, for the construction improvements necessary for the renovation of the Indian River County Courthouse. The improvements will include: Relocation of the Land Records and the Juvenile Department to the first floor Law Library and converting the vacated arca on the second floor into a new courtroom, herein after referred to as the PROJECT. Basic services required of the CONSULTANT are described in Section IV Scope of Services. I I 93 It SECTION II- GENERAL RESPONSIBILITIES (1) Design services required by the Agreement shall be performed by qualified registered Florida architects, engineers and other design professionals. The contractual obligations of such professional persons or entities are undertaken and performed in the interest of the COUNTY. (2) The agreements between the CONSULTANT and the persons or entities identified in this Agreement, and any subsequent modifications, shall' be in writing. These agreements, including financial arrangements with respect to this Project, shall be promptly and fully disclosed to the COUNTY upon request (3) If the CONSULTANT believes or is advised by other design professionals retained to provide services on the Project that implementation of any instruction received from the COUNTY would cause a violation of any applicable law, the CONSULTANT shall notify the COUNTY in writing. The CONSULTANI' shall not be obligated to perform any act which he believes will violate any applicable law. SECTION III - COUNTY OBLIGATIONS The COUNTY agrees to provide the following material, data, or services as required in connection with the work to be performed under this Agreement: (1) Provide the CONSULTANT with all available drawings, and other documents in the possession of the COUNTY pertinent to the Project. (2) The COUNTY shall make provisions for the CONSULTANT to enter the facility as required for the CONSULTANT to perform his CONSULTING SERVICES. (3) The COUNTY will promptly execute all permit application's prepared by CONSULTANT that are necessary to expedite the acquisition of any local, state or federal permits made necessary by the Project. (4) The COUNTY designates the Facility Manager or his designee, as Project Manager for the Project. (5) The COUNTY shall attend meetings with agencies having jurisdiction and approval authority for this Project, when requested by CONSULTANT (6) The COUNTY shall select final colors for the interior and exterior finishes selected by the CONSULTANT SECTION IV- SCOPE OF SERVICES The CONSULTANT agrees to perform professional services in connection with the Project as required and as set forth in the following: (1) GENERAL (a) The CONSULTANT will provide CONSULTING SERVICES for the preparation of building construction plans, for an updated opinion of probable cost at the end of the Design Development Phase, field observations and reports, and related 2 94 construction administration services, for the interior building improvements necessary for the PROJECT. (b) The CONSULTANT shall prepare all building architectural and building engineering system designs, including technology, mechanical, fire protection, and electrical systems. (c) The CONSULTANT shall comply with Indian River County adopted Policy No. AM- 1101.1, which requires that all buildings commenced after July 1, 2008 shall comply with the requirements of s. 255.2575 Florida Statutes. The statute requires that the Project must comply with a sustainable building rating system or a national model green building code. (d) CONSULTANT will endeavor not to duplicate any previous work done on the Project. After written authorization to proceed, the CONSULTANT shall consult with the COUNTY staff to clarify and define the COUNTY'S requirements for the Project and review all available data, after which, a meeting with the CONSULTANT and County will be held. (e) The CONSULTANT will attend conferences with the COUNTY and its representatives upon the request of COUNTY. (f) In order to accomplish the work described under this Agreement in the time frames set forth in this Agreement, the CONSULTANT will maintain an adequate staff of registered Architects, Engineers, technicians, and other employees and consultants on the work at all times. (g) By executing this Agreement, the CONSULTANT represents to the COUNTY that the CONSULTANT is professionally qualified to act as the architect for the Project and is licensed to practice architecture by all public entities having jurisdiction over the CONSULTANT and the project. The CONSULTANT further represents to the COUNTY that the CONSULTANT will maintain all necessary licenses, permits or other authorizations necessary to act as architect for the Project until CONSULTANT'S remaining duties, hereunder have been satisfied. The CONSULTANT assumes full responsibility and will indemnify the COUNTY for the improper acts and omissions of its consultants or others employed or retained by the CONSULTANT in connection with the Project. (h) The professional services are to be provided in accordance with the generally accepted professional architectural, engineering, design and surveying practices currently practicing under similar circumstances at the same time and in the same of similar locality. (i) The Consultant will be responsible for scheduling the design team meetings and coordinating the construction documents generated by its sub-consultants involved in this Project. (j) Nothing contained in this Agreement shall create a contractual relationship with or a cause of action in favor of a third party against either the COUNTY or the CONSULTANT. (k) Execution of this Agreement by the CONSULTANT constitutes a representation that the CONSULTANT has become familiar with the Project site and the local conditions under which the Project is to be implemented. (1) The CONSULTANT shall comply with all federal, state, and local laws applicable to this Project. The CONSULTANT will endeavor to design the Project in such a manner 3 95 as to be in conformance with all current applicable federal, state and local laws, including current accessibility guidelines as of the signing of this Agreement. (m) The CONSULTANT will prepare all necessary sketches to accompany applications for any required federal, state, or local permits. (n) The CONSULTANT will cooperate fully with the COUNTY in order that all phases of the work may be properly scheduled and coordinated. (o) The CONSULTANT shall report the status of this Project to the County's Project Manager upon request and hold all drawings, calculations and related work open to the inspection of the Project Manager or his authorized agent at any time, upon reasonable request. (p) The CONSULTANT, will prepare all permit applications, and will prepare and furnish copies of the drawings, specifications and contract documents, as required for federal, state and local agencies from which approval of the Project must be obtained. All original documents, tracings and the like, including items furnished to the CONSULTANT by the COUNTY pursuant to this Agreement, are and shall remain the property of the COUNTY, and shall be delivered to the COUNTY upon completion of the work. (q) The drawings prepared by the CONSULTANT will be of sufficient detail to permit the actual location of the proposed building improvements on the ground. (r) Any additional work required by regulatory agencies pursuant to regulations established after the date of this Agreement shall be an additional service, and the COUNTY shall compensate the CONSULTANT in accordance with SECTION VII Additional Work, of this Agreement and in an approved amendment to this Agreement. (s) The CONSULTANT agrees that all hiring must follow all applicable labor laws as follows: 1. The CONSULTANT and his sub -consultants shall maintain such insurance as will protect it from claims by employees under the Worker's Compensation Act and from claims by employees for bodily injury or death which may arise from the performance of its services under this Agreement. 2. The CONSULTANT and his sub -consultants will assure compliance with Title VI of the Civil Rights Act of 1964 (P.L. 88-352) as amended, (42 U.S.C. 2000d) and the requirements imposed by the regulations of the Department of Commerce (15 C.P.R. Part 8) issued pursuant to that Title. In accordance therewith no person in the United States shall, on the grounds of race, be subjected to discrimination under any program or activity for which Indian River County receives state financial assistance. 3. The work will be conducted in compliance with the Americans with Disabilities Act of 1990, 42 U.S.C. 12101 ET. Seq. and the Regulations adopted pursuant to that act, to the extent required by the law. 4. In accordance with Florida Statutes, the COUNTY encourages the CONSULTANT to the greatest extent possible, to give consideration to increasing the number of contractors/vendors that are minority businesses. 4 96 (2) CONSULTANTS SCOPE OF WORK AND PRODUCT DELIVERABLES (a) PHASE 1 - CONSULTANT PROGRAMMING/SCHEMATIC PHASE: 1. The CONSULTANT shall coordinate with their design team and the COUNTY'S Project Manager. 2. The CONSULTANT shall implement a space -allocation and building design program. The program is designed to optimize space and efficiency and comfort for the user. A Program Committee shall be formed and the committee will be chaired by the CONSULTANT, and will include representatives of INDIAN RIVER COUNTY and key sub -contracted consultants. The program implementation will include researching the project type, establishing goals and objectives, gathering relevant information, identify strategies, determine quantitative requirements, and summarizing the program. 3. The CONSULTANT shall prepare a written narrative to validate the program. 4. The CONSULTANT shall prepare schematic level floor plans. (b) PHASE 2 - DESIGN DEVELOPMENT PHASE: 1. CONSULTANT shall prepare Design Development Documents consisting of design development drawings, outline specifications and other documents sufficient to establish the size, quality and character of the project development, including the architectural, interior design, technology, mechanical and electrical systems, and other such elements of the project as may be appropriate. Drawings shall be a refinement of the schematic drawings, and shall further define the project scope, relationships, forms, size and appearance. Drawings and specifications shall include: (i) Building Plans, sections, elevations, typical construction details, equipment lay -out. (iii) Specifications: identify major materials, systems and quality levels. 2. The CONSULTANT shall prepare an updated detailed building construction plan based on the preliminary Design Development Documents, and reconcile design with the Project budget. (c) PHASE 3- 50% CONSTRUCTION DOCUMENTS 1. The CONSULTANT will perform all necessary CONSULTING SERVICES and incidental work for the interior renovations. Based on the design development documents, 50% construction document plans and technical specifications shall be prepared, establishing in detail the material and systems required for the Project, including the incorporation of energy efficient, sustainable building and site design principles and systems required by FS §255.2575. The Program Committee will meet and review plans to insure they meet the needs of the COUNTY. 5 97 (d) PHASE 4-100% CONSTRUCTION DOCUMENTS 1. The CONSULTANT will further develop the 50% construction documents for permitting and bidding purposes. 2.The CONSULTANT shall Design and prepare a complete set of construction plans for the building suitable for obtaining County Site Plan Approval. 13uilding Permits, and Health Department permits. and other permits required for the work. The design shall be in accordance with the 2014 Florida Building Code and current Life Safety Code. These plans shall include: (i) Architectural (ii) Mechanical (iii) Electrical (iv) Fire protection systems (v) Sccurity systems (vi) Information technology systems a. Security requirements and coordination b.Voice and data systems (vii) Energy Code Calculations/ modeling per Florida Building Code (F.B.C.). (e) PHASE 5 -BIDDING AND PERMIT 1. In general, the CONSULTANT will assist the COUNTY with bid procurement including assistance in the preparation of procurement documents and information for General Contractor hard bid delivery system. Services may include: (i) Description of time, place and conditions of bidding and construction. (ii) Bidding and Proposal forms (iii) Form of Agreement - between owner and contractor. (iv) Conditions of the Contract -standard, supplementary, and other special conditions. 2. The CONSULTANT will assist the COUNTY with Construction Procurement services, including: (i) Prepare and provide bid sets for general contractor use in securing bids. (ii) Coordinate and attend meetings and negotiations with the perspective Contractors and sub -contractors. Respond to Requests for Information (RFI'sl sent by bidders, and prepare Addendums and plan modifications, if necessary. (iii) Bid validation. (iv) Prepare Notice of Award and assist IRC in finalizing construction contract. 3. Building permits: Assist contractor with the building permit review process. Provide plans, specifications and supporting documentation. Prepare response to 6 98 building official review and necessary plan modifications. (Note: This is completed before bidding and construction contract award.) (f) PHASE 6 - CONSTRUCTION PHASE: 1. The CONSULTANT shall assist the COUNTY with the Contract Administration including: attend progress meetings, review shop drawings and contractors submittals, and provide routine site observations to verify the work is proceeding in accordance with the plans and specifications for the purposes of certification upon completion of the work. Observations shall be documented with written reports and digital photographs. The CONSULTANT will coordinate the responsibility for document review, meeting attendance, and observations with architect and other consultants. The construction period is estimated to be ten (10) to twelve (12)months, Construction Administration and observation fees have been estimated by the CONSULTANT based on this time frame, and the tasks and frequency of services listed below. Anticipated tasks and services include: (i) Building: a. Coordinate and attend pre -construction meetings. (2) b. Attend progress meeting with contractor (1 I wk.) c. Review shop drawings (1 submittal) d. Review contractors pay requests (1 1 month) e. Periodic observations of the bldg. construction (I +-1 wk.) t: Observations from M.E.P. (spell out MEP) Consultants as needed g. Substantial completion observations punch list (1) h. Final observation 1 final completion determination (1) (ii) Changes to Work: Oversee changes to work, field directives, and minor plan changes, administer construction change orders. SECTION V - TIME FOR COMPLETION (1) The time for completion of each project phase shall be as follows: (a) Agreement between the CONSULTANT and the COUNTY- 30 days (b) Phase One -Programming, Schematic Design Phase- 45 days (c) Phase Two -Design Development Phase- 45 days (d) Phase Three -50% Construction Documents- 45 days (e) Phase Four- 100% Construction Documents -45 days (f) Phase Five- Bidding and Permit- 60 days (g) Phase Six- Construction Administration- ten (10) to twelve (12) months (h) Occupy Facility - TBD (2) Commencement dates shall be established in a "Notice to Proceed" from the COUNTY for each phase. 7 99 SECTION VI - COMPENSATION (1) Compensation: The COUNTY agrees to pay and the CONSULTANT agrees to accept for CONSULTING SERVICES rendered pursuant to this Agreement, fees in accordance with the following: Total design services including all deliverables shown in "Exhibit A". Total Lump Sum - $157,450 (2) Payment Schedule (a) The COUNTY shall make monthly partial payments to the CONSULTANT Payments shall be, proportion to the percentage of work completed for each Phase of work provided, and payments shall also include all reimbursable costs for the billing period. Retainage may be withheld in accordance with "Section IX -Partial Payments" .4 (b) The value of each Phase of the CONSULTANTS work and product deliverables shall be in accordance with the following schedule. Phase 1-Programming/Schematic: $ 4,724 Phase 2- Design Development $31,490 Phase 3- 50% Construction Documents: $31,490 Phase 4- 100% Construction Documents: $31,490 Phase 5 -Bidding and Permit: $1 1,021 Phase 6- Construction Observation: $47,235 TOTAL $157,450 (c) The payments shall be due in accordance with F.S. 218, Local Government Prompt Payment Act. SECTION VII - ADDITIONAL WORK (1) In the event changes are requested by the COUNTY to the contract plans after said plans have been approved and accepted by the COUNTY and upon the issuance of an amendment to this Agreement for said additional work by the COUNTY, said additional work may commence upon receipt of a Notice to Proceed. (2) Compensation for Additional Work shall be at a price to be negotiated between the CONSULTANT and the COUNTY, based on the CONSULTANT'S approved hourly rate schedule shown below. Principal $200 Project Manager $195 Project Designer/Project Architect $185 8 100 Assistant Architect $110 Interior Designer $150 Technical / CADD Drafting $ 85 Administration $ 80 SECTION VIII - EXTRA WORK (1) In the event extra work is necessary by the CONSULTANT due to a change in scope of the project, and upon the issuance of an amendment to this Agreement for said Extra Work by the COUNTY, said Extra Work may commence upon receipt of a Notice to Proceed. (2) Compensation for Extra Work shall be at a price to be negotiated between the CONSULTANT and the COUNTY, based on the CONSULTANTS approved hourly rate schedule. SECTION IX- PARTIAL PAYMENTS (1) The COUNTY shall make monthly partial payments to the CONSULTANT. (2) The'CONSULTANT shall submit duly certified invoices to the COUNTY'S Project Manager. (3) The COUNTY shall withhold from each progress payment made to the CONSULTANT an amount not exceeding 10 percent of the payment as Retainage until 50 -percent completion of the contracted design services. (4) After 50 -percent completion of the design services purchased pursuant to the Agreement, the COUNTY shall reduce to 5 percent the amount of Retainage withheld from each subsequent progress payment made to the CONSULTANT. (5) Final payment and release of 5 percent retainage shall be made when CONSULTANT has, in the COUNTY'S opinion, successfully completed all aspects included in this Agreement (and any amendments) and has submitted complete and legally effective releases or waivers (satisfactory to OWNER) of all Lien rights arising out of or Liens filed in connection with the Work. SECTION X -RIGHT OF DECISIONS (1) All services shall be• performed by the CONSULTANT to the satisfaction: of the COUNTY'S Project Manager, who shall decide all questions, difficulties, and disputes of whatever nature which may arise under or by reason of this Agreement and according to the prosecution and fulfillment of the service hereunder, and the character, quality, amount and value thereof, and the Project Manager's decision upon all claims questions and disputes shall be final conclusive and binding upon the parties hereto unless such determination is clearly arbitrary or unreasonable. (2) Adjustments of compensation and time because of any major changes in the work that might become necessary or be deemed desirable as the work progresses shall be reviewed by the COUNTY'S Project Manager. In the event that the CONSULTANT does not concur in the judgment of the COUNTY'S Project Manager as to any decisions made 9 101 by him, he shall present his written objections to the County Administrator; and the COUNTY'S Project Manager and the CONSULTANT shall abide by the decision of the County Administrator of Indian River County, unless the decision is clearly arbitrary or unreasonable. The CONSULTANT may appeal the decision to the Board of County Commissioners. SECTION XI - OWNERSHIP AND REUSE OF DOCUMENTS (1) Ownership All reports, tracings, plans, specifications, contract documents, and other data developed by the CONSULTANT for the purpose of this Agreement shall become the property of the COUNTY and shall be made available by the CONSULTANT at any time upon request of the COUNTY. When all work contemplated under this Agreement is complete, all of the above data shall be delivered to the Director of the Public Works Department. (2) Reuse of Documents All documents, including but not limited to drawings and specifications, prepared by the CONSULTANT pursuant to this Agreement arc related exclusively to the services described herein. They are not intended or represented to be suitable for reuse by the COUNTY or others on extensions of this project or on any other project. Any such utilization or adaptation will entitle the CONSULTANT to further compensation at rates to be agreed upon by the COUNTY and the CONSULTANT. The CONSULTANT shall not be held liable for any reuse of the documents and shall not be held liable for any modifications made to the documents by others. SECTION XII -NOTICES Any notices, reports or other written communications from the CONSULTANT to the COUNTY shall be considered delivered when posted by certified mail or delivered in person to the COUNTY'S project manager. Any notices, reports or other communications from the COUNTY to the CONSULTANT shall be considered delivered when posted by certified mail to the CONSULTANT at the last address left on file with the COUNTY or delivered in person to said CONSULTANT or his authorized representative. Such in person deliveries shall be evidenced by signed receipts. SECTION XIII - TERMINATION The obligation to provide further services under this Agreement may be terminated by either party upon thirty (30) days written notice in the event of substantial failure by the other party to perform in accordance with the terms hereof through no fault of the terminating party or if the COUNTY determines it not in the public interest to continue this Agreement. In the event of any terminations, the CONSULTANT will be paid for all services rendered to the date of termination, all expenses subject to reimbursement hereunder, and other reasonable expenses incurred by the CONSULTANT as a result of such termination. The CONSULTANT will deliver to the COUNTY all work performed prior to termination of the Agreement. l0 102 SECTION XIV -AUDITS The COUNTY reserves the right to audit the records of the CONSULTANT related to this Agreement at any time during the execution of the work included herein and for a period of one year after final payment is made. SECTION XV - SUBLETTING The CONSULTANT shall not sublet, assign, or transfer any work under this Agreement without the written consent of the COUNTY. When applicable and upon receipt of such consent in writing, the CONSULTANT shall cause the names of the architectural fine or engineering firms, responsible for the major portions of each separate specialty of the work to be inserted on reports or other data. It is anticipated that the CONSULTANT shall sub -contract the following portions of the work: -Architecture: -Mechanical, Electrical, Plumbing, and Fire Protection Engineers: -Acoustical Engineers: , SECTION XVI -WARRANTY The CONSULTANT warrants that he has not employed or retained any company or person other than bona fide employees working solely for the CONSULTANT to solicit or secure this Agreement and that he has not paid or agreed to pay any company or person other than a bona fide employee working solely for the DESIGNER any fee, commission, percentage fee, gifts or any other considerations, contingent upon or resulting from the award or making of this Agreement. For breach violation of this warranty, the COUNTY shall have the right to annul this Agreement without liability. SECTION XVII - DURATION OF AGREEMENT This Agreement shall remain in full force and effect for a period of two (2) years after the date of execution thereof or until completion -of all project phases as specified by the COUNTY'S Project Manager, whichever occurs later, or unless otherwise terminated pursuant to Section XIII of this Agreement. SECTION XVIII- INSURANCE AND INDEMNIFICATION During the performance of the work covered by this Agreement, the CONSULTANT shall provide the COUNTY with evidence that the CONSULTANT has obtained and maintains the insurance listed in the Agreement. (1) CONSULTANT shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the CONSULTANT, his agents, representatives, employees or sub -consultants. The cost of such insurance shall be included in the CONSULTANT's Basic Compensation. Architects and Engineers under subcontract with the CONSULTANT 11 103 shall have their own Professional Liability Insurance. (2) Minimum Scope of Insurance (a) Worker's Compensation as required by the State of Florida. Employers Liability of $100,000 each accident, $500,000 disease policy limit, and $100,000 disease each employee. (b) General Liability $1,000,000 combined single limit per accident for bodily injury and property damage. COUNTY shalt be an additional insured. Auto Liability $1,000,000 combined single limit per accident for bodily injury and property damage for owned and non-owned vehicles. COUNTY shall be an additional insured. (c) Auto Liability $1,000,000 combined single limit per accident for bodily injury and property damage for owned and non-owned vehicles. COUNTY shall be an additional insured. (d) Professional Liability Insurance providing coverage for negligent acts, errors, or omissions committed or alleged to have been committed by CONSULTANT with a limit of$500,000 per claim/annual aggregate. There shall be no more than $200,000 deductible per claim amount unless the CONSULTANT provides a Certified Copy of a financial report which has been approved by the County Risk Manager. This insurance shall extend coverage to loss of interest, earning, profit, use and business interruption, cost of replacement power, and other special, indirect and consequential damages. (3) Any deductibles or self-insured retentions greater than $200,000 must be Approved by the Risk Manager for Indian River County with the ultimate responsibility for same going to the CONSULTANT. (4) CONSULTANT'S insurance coverage shall be primary. (5) All above insurance policies shall be placed with insurers with a Best's rating of no less than A. The insurer chosen shall also be licensed to do business in Florida. (6) The insurance policies procured shall be "Claims Made" policies or as generally available on the open insurance market. (7)The Insurance Carriers shall supply Certificates of Insurance evidencing such coverage to the Indian River County Risk Management Department prior to the execution of this Agreement. (8)The insurance companies selected shall send written verification to the Indian River County Risk Management .Department that they will provide 30 days written notice to the Indian River County Department of Risk Management of its intent to cancel or terminate said policies of insurance. (9) CONSULTANT shall include all sub-consultants as insured under its policies or shall furnish separate certificates and endorsements for each sub- consultant. All coverages for sub-consultants shall be subject to all of the requirements stated herein. (10) CONSULTANT hereby agrees to indemnify Indian River County and Representatives thereof from all claims arising solely from negligent acts, errors or omissions of the CONSULTANT or CONSULTANTS REPRESENTATIVES in the performance of Professional Services under this Agreement and for which CONSULTANT is legally liable. 12 104 SECTION XIX - ENTIRETY OF AGREEMENT A. This writing embodies the entire Agreement and understanding between the parties hereto, and there are no other agreements and understandings, oral or written, with reference to the subject matter hereof that are not merged herein and superseded hereby. B. No alteration, change, or modification of the terms of this Agreement shall be valid unless made in writing and signed by both parties hereto. C. This Agreement, regardless' of where executed, shall be governed by and construed in accordance with the laws of the State of Florida. D. The Request for Qualifications No. 2015-2015028 dated April 21, 2015 and CONSULTANT'S responses thereto dated October 15, 2015 are hereby incorporated by reference and shall be considered part of this Agreement. IN WITNESS WHEREOF the parties hereto have executed these presents this of. CONSULTANT COMPANY NAME: P AL �. A. OWNER: BOARD OF COUNTY COMMSIONERS INDIAN RIVER COUNTY, FLORIDA Printed name: LAN A. gESr'- -- Bob Solari, Chairman Title: MkIIGPAcL— Date: tl 9 (t( Date Approved by BCC: Approved as to form and legal Attest: Jeffrey R. Smith Sufficiency: William K. TDeBraal Deputy County Attorney 13 Clerk of Circuit Court and Comptroller By Deputy Clerk Approved: seph A. Baird ounty dministrator 105 Deliverables- Included in Basic Services (Exhibit "A") PHASE ITEM QUANTITY NOTES Programming /Schematic Design Drawings Narrative Prelim Materials Mileage /Travel Deliveries 7 Sets 7 Sets As Needed As Needed As Needed Full or half-size per IRC direction Design Development Drawings Outline specs Color Boards Mileage/Travel Deliveries 7 Sets 7 Sets 2 Sets As Needed As Needed Full or half-size per IRC direction Construction Documents (50% and 100% Combined) Drawings Final Specs S/S Drawings S/S Specs Mileage/Travel Deliveries 7 Sets 7 Sets 3 Sets 3 Sets As Needed As Needed Full or half-size per IRC direction Full-size signed and sealed Signed and sealed GMP 1 Bidding / Permit Mileage/Travel, Deliveries As Needed As Needed Construction Administration Misc. Printing Mileage/Travel Deliveries As Needed As Needed Post Occupancy Misc. Printing Mileage/Travel Deliveries As Needed As Needed As Needed otes 14 106 INDIAN RIVER COUNTY, FLORIDA MEMORANDUM Fo TO: Joseph A. Baird, County Administrator THROUGH: Dori Roy, Assistant to County Administr FROM: DATE: SUBJECT: Will Rice, Manager, GIS Department David Schryver, County Surveyor . November 16, 2015 Request for Declaring FLT Geosystems as Sole Source provider of Leica Survey and GPS Equipment and Approval for Trade -In of Leica GPS units DESCRIPTION AND CONDITIONS Two Leica GPS units are used by the Public Works Survey Division and Geographic Information Systems (GIS) Departments for Survey and Right -of -Way Mapping applications and mapping and inventory of assets for the Utility Department and Telecommunications Division. These units, assets numbers 24284 and 25233, are nearing the end of their service life and replacement parts are no longer available. The Survey Division and GIS Department are recommending the replacement of these units with current GPS hardware and technology. The company FLT Geosystems of Ft. Lauderdale, Florida is a sole source provider of Leica survey and GPS equipment in the State of Florida. FLT Geosystems is offering a $3,000 trade in value per unit towards the purchase of the new Leica units. The cost of one replacement Leica GPS unit with the trade-in allowance is $16,239.00. Staff is requesting that the Board approve FLT Geosystems as a sole source provider of Leica surveying and GPS equipment. Staff also requests that the Board approve and authorize the disposal of the two existing Leica GPS units through trade-in. FUNDING Funds for the replacement of these units in the amount of $32,478.00 were included in the Fiscal Year 2015-2016 budget approved by the Board of County Commissioners in account number 50510319-066470. RECOMMENDATION Staff requests that the Board of County Commissioners declare FLT Geosystems as the sole source provider for the replacement Leica GPS units. Staff additionally requests that the Board of County Commissioners declare the two existing Leica GPS units, asset numbers 24284 and 25233, as surplus property and authorize the disposal of the units through trade-in. Page 1 of 2 107 ATTACHMENTS: 1. FLT Geosystems Vendor Quote #41308 for one (1) Leica GPS unit 2. Sole Source Provider letter for FLT Geosystems for Leica surveying equipment. 3. Asset Disposal Form for Asset 24284 4. Asset Disposal Form for Asset 25233 APPROVED AGENDA ITEM BY: 4 FO' . December / , 2015 Page 2 of 2 Indian River Co Al .roved Date Administrator �t1, //f}�f / j Budget 1ICS$ '- Legal ill' t - 1 - , , Purchasing11 - 1 _ 1 - Risk Management V Al i, -/T- /5 Public Works i / - /7 - /5.. GIS :' j111S%Zd/r'' r 108 eic a Geosystems Leica Geosystems, Inc. 5051 Peachtree Corners Cir. Norcross, GA 30092 Office (248) 391-1366 Fax (248) 391-1655 Mobile (248) 872-7506 Tonv.WilsonaLeicaUS.com Tuesday, April 7, 2015 To Whom It May Concern: Please accept this letter as confirmation that Florida Level & Transit Company (d/b/a FLT Geosystems) based in Ft. Lauderdale, Florida is the sole authorized distributor for Leica Geosystems "High-end Surveying" segment (consisting of GNSS, manual and robotic surveying instruments, related software, firmware, and CCP Customer Care Packages) in the state of Florida. On behalf of Leica Geosystems I would like to thank you for your interest in our portfolio of Surveying Solutions. We are confident that FLT will provide the highest level of sales, service and support. Should you have any questions please do not hesitate to call me at 800-367-9453 or directly at 248-391-1366. Sincerely, Tony Wilson National Sales Manager U.S. Distribution - when it has to be right a/� Geosystems 11 109 • ciet Geosystems FLT Geosystems 809 Progresso Dr Ft. Lauderdale, FL 33304 Tel: 800-327-0775 Fax: 954-462-4121 FLT Geosystems . M.EjO.l Of ,10.1D. (NEI s n.ui: CC Quote Number 41308 Customer Company: Indian River County Survey Section Address: . Contact David Schryver, PSM City: Email: . State: Phone: Zip: Fax: Account: . Dates Quote Issued: 2 -Nov -15 Part Number Product Description Quantity Price Discounted Price TOTAL jGS14 Performance SmartAntenna - GPS/GLONASS, 6008450 13.75G Modem 8 UHF Tx/Rx ILOP8. RINEX option, allows logging of RINEX data on 1 1 $ 500.00 767811 jGS10 or GS15 receiver. 1 1 i $ 200.00 1 $ 11,140.00 IGVP720, Hard container for SmartAntenna, CS field 817052 !controller and accessories for a Rover setup 1 GEB212, Lithium Ion battery, 7.4V / 2.6Ah, chargeable 2 1 $ 130.00 772806 I ICS20 3.75G I CDMA Disto Field Controller. 1 $ 5,950.00 Ruggedized WinEC7 field controller with full r WVGA touch display, 2 GB eMMC Flash Memory, 11 GB SDRAM, SD card slot, 5MP camera and LED flash, !Includes internal Bluetooth 1 WLAN module !combined CDMA/3.75G module, internal TPS Bluetooth j I radio module, Integrated Disto module, 823167 lOWERTY keypad, stylus. ! 1GDZ71, Pen with tether clip interface for CS20 field 1 1$ 10.00 $ 0.00 $ 0.00 813914 'controller and TS16/MS601TS60 Instruments 4 1 ISPF05 5" WVGA display foils for CS20 field controller 1 1$ 50.00 $ 0.00 $ 0.00 813781 land TS16/MS60/TS60 instruments 1 i I 799190 �GEB331, Battery LI -Ion 11 lV/2800mAh 2 i $ 180.00 $ 162.00 $ 324.00 $ 10,026.00 $ 450.00 $ 180.00 $ 117.00 $ 5,250.00 $ 10,026.00 450.00 180.00 234.00 5,250.00 GHT66, Holder attaching a CS20 with a GHT63 clamp to ° 1 $ 100.00 ( $ 90.00 $ 90.00 807157 la pole. GHT63 Is not Included. ( (GHT63, Clamp arrangement for attaching the GHT62 1 $ 100.00 1 $ 90.00 • $ 90.00 767880 !holder to all poles. ! j !Can be used with Zeno 5 and Zeno 20 base plates. ; 827698 ILeica Captivate - Measure 8 Stakeout for CS20. 1 I $ 1,500.00 $ 1,350.00 $ 1,350.00 827699 1CS20 - Measure and Stake to Line i 1 $ 250.00 $ 225.00 $ 225.00 827709 ICS20 - Traverse 1 $ 400.00 $ 360.00 $ 360.00 6009619 11 yr CS20 Basic CCP ! 1 $ 540.00 $ 540.00 $ 540.00 FLT -TRADE IN ELeica ATX1230 Smart Rover Trade -IN 1 ($ 3,000.00) Ij ($ 3,000.00) ($ 3.000.00) IIGKL311 Single Charger Prof 3000. Charger for one Li- ! 11 1$ 140.00 j $ 120.00 $ 120.00 lon battery including AC/DC adaptor and cigarette ! I 799185 !lighter cable 1 1 t. j Signature: Date: Order Information FLORIDA LEVEL AND TRAN Attn: JOHN MCKAY 809 PROGRESSO DRIVE Tel: 954-763-5300 FT LAUDERDALE, Florida 3: Fax: Email: jmckay@fltgeosystems.com Sub Total: Freight: Sales Tax: TOTAL: 18,239.00 $ 16,239.00 Terms .4 Conditions Offer subject to Leica Geosystems terms & conditions, available at: https://portal.leicaus.com/US_GT_Cs_of Sates.bd Full Software License Agreement: http:/Avww.l eica-geosystem s. comlcorporatelervndefllgs_3295. htm Full Standard Warranty: http:/lwww.leica-geosystems.corn/corporatelen/support/Igs_3434. htm 110 INDIAN RIVER COUNTY FORM FOR DISPOSAL/TRANSFER OF EXCESS PROPERTY TO: DATE: SUBJECT: Disposal/Transfer of Excess Property FROM: Raeanne Cone. Finance Department Check One Surplus Transfer Trade -In X Non -Capital Missing/Stolen Asset Number 24284 Department: GIS Fleet Number Serial Number 304904 Description. Leica GPS 1200 Controller Do you have possession of the asset? Yes X No If Lost/Missing has a police report been filed? Yes No If yes. please attach a copy of the police report. If no,'state reason: Is the item functional/Ji'ORK/NG CONDITION and could be used by another department? Yes X No If not in working condition, description of problems with item. If transfer, department transferred to Contact Person. Will Rice Telephone Number' 226-1609 Physical Location of asset. GIS (County Admin. Bldg B. 2nd Floor, GIS) (The above information will aid Purchasing and Facilities Management in the process of equipment removal from department). If asset will be replaced, please answer the following. Purchase Order Replacement: Approval Approval Approval Date Replacement Received Date 0/13 1--,f)fs Supervisor7Manager - Date Director If asset transfer, approval of department receiving asset Approval Director Additional Comments: /1.3/c)(s Date Date To be completed by Budget Department: Approved for Surplus Transfer Trade -In Replacement Budget Director Date ITIS THE.DISPOSING. DEPARTMENT;S'RESPONSIBILIT\ TO;KEEP THEdTE1N UNTIL`•FACIL(TIES:NIANAGE111ENT.iCA\ PICK IJP DO NOT=REMOVE'P.ROPERTY FR01N`Y,.OUR,'COCATION;�VITHOIJT._PROPER AU.THORIZATION•FOR DISPOSAL: ., ''=_`', This form is to be used for all property with or without an asset number assigned. Please attach a copy of this form securely to the item being disposed of All other forms for disposal/transfer of property now obsolete. Revised. August 2015 111 INDIAN RIVER COUNTY FORM FOR DISPOSAL/TRANSFER OF EXCESS PROPERTY TO: DATE: SUBJECT: Disposal/Transfer of Excess Property FROM: Raeanne Cone, Finance Department Check One: Surplus Transfer Trade -In X Non -Capital Missing/Stolen Asset Number: 25233 Department: Public Works, Survey Fleet Number: Serial Number: 745501 Description: Leica GPS 1200 Controller Do you have possession of the asset? Yes X No If Lost/Missing has a police report been filed? Yes No If yes, please attach a copy of the police report. If no, state reason: Is the item functionaUWORKING CONDITION and could be used by another department? Yes X No If not in working condition, description of problems with item: If transfer, department transferred to: Contact Person: David Schryver Telephone Number: 226-1386 Physical Location of asset: Survey Supply Locker (County Admin, Bldg A) (The above information will aid Purchasing and Facilities Management in the process of equipment removal from department). If asset will be reptd, please answer the following: Purchase Order > er for Red114crm nt: Date Replacement Received Approval U 1Vi 7/li;- Cap set Custodian Date Approval ►� // �?//S'� pervisor Dat ` Approval '1/7/iK Director Date If asset transfer, approval of department receiving asset : Approval Director Additional Comments: Date To be completed by Budget Department: Approved for: Surplus Transfer Trade -In Replacement Budget Director Date IT IS THE DISPOSING DEPARTMENT'S RESPONSIBILITY TO KEEP THE ITEM UNTIL FACILITIES MANAGEMENT CAN PICK UP. DO NOT REMOVE PROPERTY FROM YOUR LOCATION WITHOUT PROPER AUTHORIZATION FOR DISPOSAL. This form is to be used for all property with or without an asset number assigned. Please attach a copy of this form securely to the item being disposed of. All other forms for disposal/transfer of property now obsolete. Revised: August 2015 112 INDIAN RIVER COUNTY, FLORIDA MEMORANDUM CONSENT AGENDA BP TO: THROUGH: FROM: DATE: SUBJECT: Joseph A Baird; County Administrator DEPARTMENT HEAD CONCURRENCE: Stan Boling, AICP Community Development Director \J John W. McCoy, AICP; Chief, Current Development Ryan Sweeney; Senior Planner, Current Developmen November 9, 2015 VB Azalea Holdings, LLLP's Request for Final Plat Approval for a Subdivision to be Known as Lost Lake Phase II [2003080256-75033 / SD -15-04-06] It is requested that the data herein presented be given formal consideration by the Board of County Commissioners at its regular meeting of December 1, 2015. DESCRIPTION & CONDITIONS: The Lost Lake Phase II subdivision is a 5 lot addition to the existing Lost Lake Subdivision ("Phase I"), which was approved as a small lot subdivision. Phase II consists of 5 conventional lots on 1.57 acres resulting in a density of 3.18 units/acre for Phase II. The overall Lost Lake Subdivision (Phases I and II) consists of 2 phases containing 25 lots on 9.77 acres, which results in an overall project density of 2.56 units/acre. The subject site is located on the south side of 8th Street and west of 22nd Avenue, is zoned RS -6, Residential Single -Family (up to 6 units/acre), and has an L-2, Low -Density Residential -2 (up to 6 units/acre) land use designation. On March 26, 2015, the PZC granted preliminary plat approval for Lost Lake Phase II. With respect to Phase II, required infrastructure improvements were already constructed with the "Phase I" improvements. Therefore, no land development permit (LDP) or certificate of completion was required for Phase II. Recently, the applicant submitted a Phase II final plat in conformance with the approved preliminary plat, and now requests that the BCC grant final plat approval for Lost Lake Phase II. ANALYSIS: All of the required improvements for Lost Lake Phase II have been completed, inspected, and staff has confirmed that the improvements are in acceptable condition. In this case, all subdivision improvements (stormwater tracts, landscape buffers, roadways) will be private, with the exception of certain utility facilities, which have been dedicated and guaranteed to Indian F•\Community Development\CurDev\Final Plats\BCC staff reports\2015\LostLakePhasellSD-I5-04-06.docx 1 113 Il River County as required by the Utility Services Department. All requirements of final plat approval for Lost Lake Phase II have been satisfied. RECOMMENDATION: Based on the above analysis, staff recommends that the Board of County Commissioners grant final plat approval for Lost Lake Phase II. ATTACHMENTS: 1. Application 2. Location Map 3. Plat Layout APPROVED AGENDA ITEM: FOR: December 1 015 BY. Mr % i 5/ Indian River County A..roved Date Administrator //).20_c Legal ii�!l /1-13-1) Budget 1I� I5 Risk Management - Department vtS 1+(u// F•\Community Development\CurDev\Final Plats\BCC staff reports\2015\LostLakePhasellSD-15-04-06.docx 2 114 FINAL PLAT (PLTF) APPLICATION PROJECT NAME PRINT): LOST LAKE PHASE 11 (5 /c i aea(-.1.6x) JUN 2Q75 NOTE: THIS IS THE NAME THAT WILL BE USED FOR ALL REFERENCE TO THIS P1 aJ'EC-I'' (SUCH AS "WOODY BIG TREE SUBDIVISION"). CORRESPONDING PRELIMINARY PLAT PROJECT NAME AND PLAN NUMBER: 2003080256 — 75-03 PROPERTY OWNER: (PLEASE PRINT) VB AZALEA HOLDINGS. LLLP NAME 12270 SW 3RD STREET, SUITE 200 ADDRESS PI ANTATIM, FL 33325 CITY, STATE, ZIP 454-660-11166 PHONE NUMBER jdonneliyAcastiegroup.com EMAIL ADDRESS P.James Donnelly CONTACT PERSON SD- 1s - 04 06 AGENT (PLEASE PRINT) Schulke. Bittle & Stoddard. LLC NAME 1717 Indian River Blvd. Suite 291 ADDRESS Vero Beach, FL 32960 CITY, STATE, ZIP 772-770-9622 PHONE NUMBER jhIttlAQcbcwnginaQrc rnm EMAIL ADDRESS Jodah B. Bittle. P.E. CONTACT PERSON SIGNA OF OWNER OR AGENT PROJECT ENGINEER: (PLEASE PRINT) Same as Agent NAME ADDRESS CITY, STATE, ZIP PHONE NUMBER(s) EMAIL ADDRESS PROJECT SURVEYOR (PLEASE PRINT) Meridian Land Surveyors Inc NAME 1717 Indian River Blvd, Suite 201 ADDRESS Vero Beach, FL 32960 CITY, STATE, ZIP 772-794-1213 PHONE NUMBER(s) rls5755Ca.bellsouth.net EMAIL ADDRESS Charles Blanchard CONTACT PERSON CONTACT PERSON 1801 27'" Street, Vero Beach FL 32960 F:\Community Development\Uscrs1OnDev\Applications\PinalPlatApplication.doc Revised January 2011 ATTACHMENT 1 of 3 115 11 SITE PARCEL TAX ID#'S: 33-39-14-00001-0030-00007.1 COUNTY LAND DEVELOPMENT PERMIT (LDP) #:.2003080256-38778 / SD -04-01-04 DATE LDP ISSUED: 10/12/2004 ZONING: RS -6 FLUE: L-2 TOTAL: 9.77 AC/PH 1: 8.44 AC/ PH 2:1.33 AC TOTAL.(GROSS) ACRES: TOTAL NUMBER OF LOTS': 20+5=25 AREA OF DEVELOPMENT (NET) ACREAGE: TOTAL: 9.77 AC/PH 1: 8.44 AC/ PH 2: 1.33 AC DENSITY (UNIT'S PER.ACRE): **PLEASE COMPLETE SUBMISSION CHECKLIST** NOTE: "N/A" should be marked in the "YES" column if "Not Applicable" MATERIAL 1. Fee - $1400.00 (checks payable to Indian River County) 2. Completed Final Plat Application Form YES NO 3. Ten (10) Copies of the Final Plat (Must be signed and sealed by surveyor) Nt 4. Letter of Authorization (if applicant is not owner) 5. Letter from developer providing timeline for achieving the 75%'completion threshold for the overall -subdivision improvement 6. ONE OF THE FOLLOWING SETS OF REQUIRED IMPROVEMENT DOCUMENTS: CONSTRUCTION COMPLETE - BUILD OUT: (a) Certificate of Completion from Public Works or copy of letter to Public Works and Utilities requiring inspection of improvements. IF IMPROVEMENTS ARE DEDICATED TO THE PUBLIC: (b) Original Engineer's Certified Cost for Improvements(signed and sealed) ✓�o Failure to provide information on which option is being selected may result in a delay in processing the application. ATTACHMENT 1 1801 27th Street, Vero Beach FL 32960 F:\Community Development\UserslCurDcv\Applications\FinalPlatApplication.doc Revised January 2011 2 of 3 116 CONSTRUCTION INCOMPLETE - BOND OUT: (a) Original Engineer's Certified Cost Estimate for Improvements (signed and sealed; note items to be completed or percent completed at 75% threshold for overall subdivision). (b) Statement that improvements are nearing completion and a certificate of completion will be obtain prior to final plat approval 7. Copies of Documents to be recorded with the final plat: a. Covenants, Deed Restrictions, Bylaws, etc. or Statement There Are None b. Property Owner's Association Articles of Incorporation or statement indicating why recording of POA is NOT required. J ATTACHMENT 1 1801 27`' Street, Vero Beach FL 32960 F:\Community Dovelopment\Usess\GtirDeAApplicationsWinalPlatApplication.doc Revised January 2011 3 of 3 117 RS -6 1 0 0) 1 3 4 5 1 2 3 6 RS -6 s 7 II I II II 7 8 •6 9 8 r St '<VER.A[ 30 RS -6 3339 11 0070601 400 001 5 1 3.339 110300501 407071 5.0 z2 8TH ST (GLENDALE RD) 28 27 '26 25 24 STORM - V101T ER TRA CT 23 22 .11 r,. 8 TRACT 5-1 7 33391400001073000003.9 339 140070 10030:0002 1 RS -6 9 2 3 4 u CO 3339 140 0001073060004.0 3339 1400170 1003000005.1 s RS 6 3-3391400001003000005.0 140000 79140070 1003000002 .0 3339140040103.3000009.0 INFORMATIONAL MAP -NOTA SURVEY The rMrrn.c m 7.[srreposs3u en 2vrf rerage woos. HONe er. S a_ UM/Ct b. . muaa re.M. Location Map ro ATTACHMENT (ABBREVIATIONS. CA - CENTRAL ANGLE KE CURSE R. - RADIUS M CURSE L - LOOM Cr CURSE D8. - CHORD Of CURSE. 01ECINN AND LENGTH Rio - UWI-Or-WAY a - CENTERLINE SEC - SECTION P.O. - PLAT BOOK OA. - OSERA1 PRST - P006054 NI REFERENCE !FORWENT PCP - PFAYFNENI CONTROL PONT P.RI.R.C.F. - PUBLIC 0( 1S OF INDIAN @SER COUNTY FLORIDA EASEMENT LEGEND: D.AE. - MAMAM NO ACCESS EASEMENT OL - DRAMACE EASEMENT D.M.E. - DRAINAGE AND 9ANIENNNM LAMENT 1.0.91 - LANDSCAPE BUFFER AND MAINTENANCE EASEYCNT LL - LAKE EASEMENT LILL - IJ.KE MANIENANCE EASE/1N1 SL - SIDEWALK EASEMENT UE. - UIUn LAMENT T T P.R.SLC.F - P18OC RECORDS OF ST. IUCE COUNTY. FLORIDA I.R.F.C.W.D - INDIAN 4SER [ARMS WATER COMPEL DISTRICT (R) - RADIAL (NR) - NOT RADIAL MONUMENT LEGEND U]SET PERMEENI RF1IIRIICIfE 91.8(8EN1 (PN) IA F0DN0 PERENENI REFERONM MOMAENT (PRN) QPRMENEN1 camPDPI1 (80) PARCEL COPIER STARKER (SEE SINSEYDIfS NOTES FOR FULL DFSORIP110N OF 5E1 PRIM AND COPIER MARKER) AIN ACRIS (RAI OM 5 980 1.99511.) W - F/ aM1 1x1 ~ D8NALBF011 005 011 27ED ANNA [/11110 r 8 n UK YC -I. ])-3 r • E6,05 n t14,Mx 01 PPR 0.124411044 1/ ▪ r0 M„ 1a LOST LAKE - PHASE 11 BEING A PADIA REPUT Of LOST LAKE SUB0NSIO94, PLAT 8000 21. PAM 80. PUBLIC RECORDS Of WAN RIVER COUNTY, FLCRDA AND A PORTION Of TRACI 3, 5ECIIDN 18, 1011N4FP 33 SWRL RANCE 39 EAST. ACCRONC TO 11E PAT Cr NMAN RRER FIRTHS ONPANY SMOPASION A5 num N PAT BOCK 2, PAGE 25 PUBOC RECORDS a ST. 1.UCE COUNTY. FLORIDA. SAO LARDS NO0 LYNN: AND BONG M MAN RISER COUNTY, FLORIDA 10 TRACT S-1 (SID0 ..Rv xw.awNR LOST LAKE SUBDIVISION PR21. PC BO N01 PARI CO- ORS 7rORS PLAT T� rIC OL 4V(. 1 111.510 8 0 20 40 60 80 100 120 LOSE LAKE i SUBDIVISION PB 2.PG80 NOT P001 OFF o THIS PLAT T: l-0( aSJ -9559[42914541 T ' - ' m' MOUE (220' RAO t f SCAL(N FRI (1 NCR - 30 5101) W 8 LOT 2 LOST LAKE SUBDIVISION PB 21, PC 80 NORTH NAP ORIENT/MON MAO A 5000 11-31-10 taw RACE TOMB C SUITM9011 PE P i PC IS, .ttLSLV. 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CO RGRIM 10001405 10.0 x001820 mW 1014440 1.510[ MSL. taw91AUN1 R 9X100aC4 SIC ORIC510101 ARM 0 205' 00WV.. II OS. DAVD ISM i9N1S4154 s. N7r5a5. E -1n or to n Pc eta) 5'pLA L 1 I09 0 w. N) LID R W LR�Ou1Y -- ------ 9-40. CAO2S1AY "RtSE&RWED MAGI LL PR I1. PA 00 7l. 9-15IA 10. umm Pre DR R LAYww .04.1•2111t0 M 21 90 50 Lor 22 - a m.w.a 4x6 41w11-100. (.910x4 xmmArc 1080 CET 01402 40 001 A -----A•- 0 0 1 S 8008'81. 00109.410 ft L01 21 Nn LNro CE a 1095' e`b L Nm1Sert woe '1 aNw*D \ MS \ 111tS Of • ;YE NOT PART 7H15 PLAT b9bM ,!;1.41 ;1TRACT S-2 PUT1 61aP001 0 .w.BOOK 25. 21, .-I3. OWE PAM 03 LOT 7 LOST LAKE SUBOIV1510N PB 21, PC 00 NOT PARI OF IHIS'PLAI tor) - q1 . WCCF LIO.C6aTIC. Na.. ACAS K 5111 3. M RE IAS Cr •P. 1 2I RAIN; PIM R 1 51111Q 8 011 PIM PAT a WALL d SPL 0A AMC RUMS KIM Anu mwn, rtanDA 10, 25 u• lAun rani maramit 101 24 rzDR. !491010 Aum DORM AREDRDON (AAI 900E 15 PAR Del SNw..RM R.c1 LAKE TRACT ILESDK 1AA(1 LOT B LOST LAKE SUBDIVISION PB 21. PG CO . NOT PART OF THIS PLAT R r01/140 4.1.4104 PER DISSOD L01 9 ,' LOST LAKE SUBDIVISION PB 21. PC LO NOT PART OF THIS PLAT E10.111. t T- WE a REPM.111lt .101 1011 M NO ISA 2 1 w9NP10 REVISE PER 9014.451 CCARAENTS 01V211/IS REVISE PER STAFF COMMENTS MERIDIAN LAND Su9VEY0R8 .1.1 UIL21.221w Iwn.a9. 7141.114.41111.114,7114711.44•16 14.4‘11:1 01005 F USIA . 111b11 SHEET ATTACHMENT INDIAN RIVER COUNTY, FLORIDA MEMORANDUM CONSENT TO: Honorable Board of County Commissioners THROUGH: Joseph A. Baird, County Administrator THROUGH: John King, Director Department of Emergencfery ces FROM: Etta LoPresti, Emergency Management Coordinator Department of Emergency Services DATE: November 17, 2015 SUBJECT: Modification of Emergency Management Federally -Funded Subgrant Agreement 16 -FG -5A-10-40-01-097 It is respectfully requested that the information contained herein be given formal consideration by the Board of County Commissioners at the next scheduled meeting. DESCRIPTION AND CONDITIONS: The original Subgrant agreement was submitted and approved by the Board and signed by Commissioner Davis on October 6, 2015. Florida Department of Emergency Management requests modification to the referenced Subgrant agreement titled Attachment "C" Program Goals: Coordination and Collaboration. Item (1) Attend the Private Sector Summit OR the Rural County Summit is removed from the program goals. These changes will not impact current operations nor change the amount of the grant award. FUNDING: This is a 100% funded agreement and no match is required by Indian River County. The term of the agreement is from July 1, 2015 through June 30, 2016. The state recognizes line -item changes may occur after execution of the contract (i.e. due to cost savings or reprioritization by the FDEM), with their written approval. For these reasons, staff requests authorization to make these adjustments rather than return the funding for reallocation to other counties. 120 RECOMMENDATION: I Staff recommends approval of the Modification to the Federally Funded Subgrant Agreement (16 - FG -5A-10-40-01-097) and to authorize the Chairman to execute this agreement between Indian River County Emergency Management and the State of Florida, Division of Emergency Management. Item Amount Account Number Software Services (annual recurring costs) $69,765.00 00120825-035120-05050 Phase II phased replacement — Monitors and laptop computers. $7,143.00 00123825-035290-05050 TOTAL $76,908.00 Ilf1� ATTACHMENTS: 1. Four (4) Original Copies of Modification #1 to Subgrant Agreement #16 -FG -5A-10-40- 01-097 2. Indian River County Office of Budget and Management Grant Form APPROVED FOR AGENDA FOR: December 1, 2015 BY: .1t� �> Ea* �.. Josep ifA. Baird ministrator County Ac Indian River County • • • • ed Date Administrator � 110/6 Legal tits _ 1 0.3-1-s' Budget ( Ilf1� Risk Management ,t,1,0 ,6 Department 114 11.20,1• 121 C PV Contract Number. 16 -FG -5A-10-40-01-097 MODIFICATION # 1 TO SUBGRANT AGREEMENT This Modification is made and entered into by and between the State of Florida, Division of Emergency Management, ("the Division"), and Indian River County ("the Recipient") to modify the Division's Contract Number 16 -FG -5A-10-40-01-097, dated October 26, 2015 ("the Agreement"). WHEREAS, the Division and the Recipient have entered into the Agreement, pursuant to which the Division has provided a sub grant of $76,908.00 to Recipient; WHEREAS, the Division and the Recipient desire to modify the Agreement by amending the Program Goals, Attachment C. NOW, THEREFORE, in consideration of the mutual promises of the parties contained herein, the parties agree as follows: 1. Program Goals, Attachment C to this Agreement, is hereby deleted in its entirety, and the Revised Attachment C to this Modification, which is attached hereto and incorporated herein by reference, is substituted in its place and stead. 2. All provisions not in conflict with this Modification remain in full force and effect, and are to be performed at the level specified in the Agreement. 3. All provisions of the Agreement being modified and any attachments thereto in conflict with this Modification shall be and are hereby changed to conform with this Modification, effective as of the date of the last execution of this Modification by both parties. IN WITNESS WHEREOF, the parties hereto have executed this document on the dates set out below. RECIPIENT: INDIAN RIVER COUNTY BY: NAME & TITLE: Bob Solari, Chairman DATE: December 1, 2015 STATE OF FLORIDA DIVISION OF EMERGENCY MANAGEMENT BY: APPROVED AS TO FORM AND LEGAL S FFICIEPI 141 CY WILLIAM . DEBR.'AL TAV13TYCOUN rPATTOicivZY Bryan Koon, Director DATE: 122 Revised Attachment C Program Goals The County Is to achieve the following emergency management Program Goals throughout the contract period to ensure county compliance and coordination with the state emergency management. Items listed below are to be reviewed during the mid -year and end -of year progress report prepared in conjunction with the Division's Regional Coordinator to ensure county compliance. 1. COORDINATION AND COLLABORATION - Utilizing the elements below, county emergency management agencies will have an ongoing process that provides for coordinated and collaborated input in the preparation, implementation, evaluation and revision of emergency management programs. • Attend the Regional Training and Exercise Planning (TEP) Workshop and provide an agenda or a copy of the certificate to show participation during this contract period (July 1, 2015 — June 30, 2016) 2. TRAINING AND EXERCISE - To ensure that each county emergency management agency is in compliance with EMPG Guidance, each EMPG funded position during this contract period (July 1, 2015 — June 30, 2016) MUST provide the following items. This shall be uploaded to the Division's Sharepoint portal, httos://aortal.floridadisaster.org • At least one County Emergency Management employee should participate in no less than three (3) exercises within the 12 month Agreement period • Submit an After Action Report (AAR) for each exercise conducted by the Recipient and/or provide sufficient exercise documentation (Le., sign In sheet, certificate, etc.) for participation in each exercise not conducted by the Recipient 3. National Incident Management System (NIMS) - The Recipient will be required to complete a NIMS survey and provide the NIMS implementation status of your jurisdiction no later than December lst. This survey, upon receipt, is designed to provide a self-assessment instrument to evaluate and report on your jurisdiction's implementation of the National Incident Management System (NIMS). 4. Multi -Year Training and Exercise Plan (MYTEP) — Recipient is required to develop a MYTEP that identifies combination of exercises, along with associated trainings requirements, that addresses the priorities identified in the State TEPW. The county TEP will be included in the state submission of the MYTEP. Develop and submit no later than June 1•i. 123 GRANT NAME: EMPG Grant GRANT# 16 -FG -5A-10-40-01-097 AMOUNT OF GRANT: $ 76,908.00 - DEPARTMENT RECEIVING GRANT: Emergency Services CONTACT PERSON: John King y PHONE NUMBER: 772-226-3859 1. How long is the grant for? 1 year Starting Date: July 1, 2015 2. Does the grant require you to fund this function after the grant is over? Yes X No 3. Does the grant require a match? Yes X No If yes, does the grant allow the match to be In Kind Services? Yes X No 4. Percentage of match N/A 0% 5. Grant match amount required $ N/A 6. Where are the matching funds coming from (i.e. In Kind Services; Reserve for Contingency)? N/A 7. Does the grant cover capital costs or start-up costs? N/A , If no, how much do you think will be needed in capital costs or start up costs (Attach a detail listing of costs) Yes $ N/A No 8. Are you adding any additional positions utilizing the grant funds? Yes X No If yes, please list. (If additional space is needed, please attach a schedule.) Acct. Description Position Position Position Position Position 011.12 Regular Salaries N/A N/A 'N/A N/A N/A 011.13 Other Salaries & Wages (PT) N/A N/A N/A N/A N/A 012.11 Social Security N/A N/A N/A N/A N/A 012.12 Retirement -Contributions N/A N/A N/A N/A N/A 012.13 Insurance -Life & Health N/A N/A N/A N/A N/A 012.14 Worker's Compensation N/A N/A N/A N/A N/A 012.17 S/Sec: Medicare Matching N/A N/A N/A N/A N/A TOTAL N/A N/A N/A N/A N/A 9. What is the total cost of each position 'ncluding benefits, capital, start-up, auto expense, travel and operating? Salary and Benefits Operating Costs Capital Total Costs N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A 10. What is the estimated cost of the grant to the county over five years? $ N/A Signature of Preparer: Date: November 18, 2015 124 Grant Amount Other Match Costs Not Covered Match Total First Year $ N/A $ N/A $ N/A $ N/A Second Year $ N/A $ N/A $ N/A $ N/A Third Year $ N/A $ N/A $ N/A $ N/A Fourth Year $ N/A $ N/A $ N/A $ N/A Fifth Year $ N/A $ N/A $ N/A $ N/A Signature of Preparer: Date: November 18, 2015 124 Leslie R. Swan Supervisor of Elections Indian River County November 17, 2015 Honorable Bob Solari Chairman Board of County Commissioners Indian River County 1801 27th Street, Building A Vero Beach FL 32960 Dear Chairman Solari: The Supervisor of Elections office conducted an election on November 3, 2015 for the municipalities of Sebastian and Vero Beach. The municipalities have reimbursed the Supervisor of Elections office for the cost of conducting these elections. The city revenues received from both municipalities total $ 56,338. I am asking to have the city revenues we received from the November election to be rolled into our 2015-2016 fiscal year budget. The costs associated with these elections were not accounted for in our approved budget. Should you have any questions regarding the appropriation of these funds please do not hesitate to contact me. Most sincerely, Leslie Rossway Swan Supervisor of Elections cro BBeach, FL 32967 I Office: (772) 226-3440 I Fax: (772) 770-5367£ «%ivw oteindi: nriire .com;. Indian River County Utilities Cost Summary Fiscal Year 2014/15 Expenses Fro m_Jasorr,Bro\An1Updated lNednesday;7Nla - ber=25.2015)` Utility Provider Services Provided Additional Detail/ Comments FY 2014/15 Expenditures Florida Power & Light Electric includes; buildings, street lights, water & sewer plants and$2,354,310 infrastructure, etc. City of Vero Beach Electric includes; buildings, street lights, water & sewer infrastructure $2,056,246 City of Vero Beach Water & Sewer $82,428 AT&T Telephone includes $86,779 for 911 $288,773 AT&T Internet EOC - 10 Mbps, County main - 50 Mbps (State contract), Librarires - 50 Mbps (special e -rate pricing) $76,968 Total E$4;8587726" • November 25, 2015 EMERGENCY ADDITION TO AGENDA DECEMBER 1, 2015 CONSTITUTIONAL OFFICERS: 9B Sheriff Deryl Loar Indian River County The Honorable Bob Solari, Chairman Indian River County Board of County Commissioners 1801 27th Street Vero Beach, FL 32960 Dear Chairman Solari: Please accept this letter as my request to be placed on the December 1, 2015 Board of County Commission Agenda under Constitutional Officers with reference to Mental Health Court. If you should need additional information, please contact me. Deryl Loar, Sheriff DL:lt cc: County Administrator Joseph Baird IRC Board of County Commissioners Budget Director Jason Brown Comptroller Kelly Goodwin IP4055 41st Avenue, Vero Beach, 2 Florida d 3 960 www.ircsheriff.org (772) 569-6700 KiPlb t'X5.6. I. INDIAN RIVER COUNTY SHERIFF'S OFFICE CORRECTIONS BUREAU MENTAL HEALTH COURT EXPENDITURES FISCAL YEAR: October 1, 2014 -September 30, 2015 Budget 100,000.00 Vendor Purpose Oct Nov Dec Jan -15 Feb -15 Mar -15 Apr -15 May -15 Jun -15 Jul -15 Aug -15 Sep -15 Total Balance ACCOUNT CODE: 181-600-521-204 xxxx Budget Transfer BCC Client Housing Medical Drug Testing Training Equipment Client Services Office Supplies Fiscal YTD Totals 11,111.12 11,111.11 11,111.11 11,111.11 11,111.11 11,111.11 11,111.11 11,111.11 11,111.11 100,000.00 822.00 3,729.01 3,517.34 2,577 47 2,676.24 1,971.56 15,293.62 84,706.38 33.66 2,004.33 1,226.49 527 70 720.57 645.28 5,158.03 79,548.35 449.00 508.00 288.00 1,245.00 78,303.35 199.00 374.00 380.00 133.00 668.00 1,754.00 76,549.35 1,475.93 1,475.93 75,073.42 29.25 45.00 89.00 150.00 313.25 74,760.17 139.48 348.95 488.43 74,271.74 139.48- 1,083.91 6,107.34 5,966.78 5,222.10 4,153.81 3,054.84 25,728.26 INDIAN RIVER COUNTY, FLORIDA MEMORANDUM TO: Joseph A. Baird, County Administrator DEPARTMENT HEAD CONCURRENCE Public IIcaring (Legislative) ~ Stan Boling, AICP THROUGH: Sasan Rohani, AICP Chief, Long -Range Planning FROM: Bill Schutt, AICP j., , Senior Economic Development Planner, Long Range Planning DATE: November 16, 2015 RE: COUNTY INITIATED REQUEST TO AMEND THE 5 YEAR CAPITAL IMPROVEMENTS PROGRAM AND THE SUPPORTING DATA AND ANALYSIS OF THE CAPITAL IMPROVEMENTS ELEMENT OF THE COMPREHENSIVE PLAN FOR THE PERIOD FY 2015/16 — 2019/20 PLAN AMENDMENT NUMBER: CPTA 2015090001-75307 It is requested that the following information be given formal consideration by the Board of County Commissioners at its regular meeting of December 1, 2015. BACKGROUND On February 13, 1990, Indian River County adopted its comprehensive plan. As required by state law, all development activities must be consistent with the comprehensive plan, and all county activities must conform to plan policies. Occasionally, the plan must be updated to reflect the latest and best available information and to address changed conditions. Additionally, the plan must periodically be reviewed and revised in order to reflect the community's changing needs and desires. While state law allows local governments to amend their comprehensive plans periodically, there is no requirement that local governments annually update their comprehensive plan, except for the Capital Improvements Element. The Capital Improvements Element (CIE) of the plan is different 1 126 from the other plan elements. Unlike the other elements, the CIE must be amended every year. This is required both by plan policy and by state regulations. During the 2011 session, the legislature made various changes to state growth management rules, and some of the changes relate to Capital Improvements Element requirements. Among the changes brought about by enactment of House Bill 7207 (Chapter 2011-139, Laws of Florida), one eliminated the financial feasibility requirement of the Capital Improvements Program (CIP), while another added a requirement that the Capital Improvements Program list those projects that are necessary to maintain locally established level of service standards, identify projects as fully funded or unfunded, and give projects a level of priority for funding. With those amendments, the state legislature preserved the ability of local governments to amend their Capital Improvements Program through a more direct and accelerated process than most other comprehensive plan amendments. According to state law, amendments to the Capital Improvements Program schedule and its supporting data and analysis may be accomplished by following local government ordinance adoption/amendment procedures. Those procedures require only one adoption hearing, while other types of comprehensive plan amendments must be processed through the state's "Expedited Amendment" process, which involves multiple public hearings and several months of review. Consistent with state requirements, County staff has prepared the annual update of the County's existing Capital Improvements Element. A copy of the draft updated CIE is attached. Even though state statute no longer requires that local Capital Improvements Programs be financially feasible, the County's Capital Improvements Program is financially feasible. Because this CIE amendment is a complete update of the 5 year Capital Improvements Program and its supporting data and analysis, all related tables, charts, graphs and associated text were updated. Updates are shown with strike eugh3 and underlines and are limited to the text and tables of the CIE. Adding strike through and underlines to the charts, graphs, and entire appendices would have made the length of the document excessive and the resulting document. confusing. Consequently, those items have been updated without strike-throughs and underlining. ANALYSIS In revising the 5 Year Capital Improvements Program and supporting data and analysis, staff used much the same methodology as it employed in preparing the original version. That involved coordinating with the budget and finance departments to obtain data on past revenues and expenditures as well as forecasted future revenue and expenditure amounts. Also, each county department was contacted to determine the status of its capital improvements program. For each department, information on completed projects, proposed projects, costs, revenues, prioritization, and other factors was collected. Projects were then reviewed by the budget department and revised as necessary to ensure financial feasibility. Based upon those data, planning staffrevised the various 2 127 tables and the text of the 5 Year Capital Improvements Program and supporting data and analysis. The result of those changes is an accurate and up-to-date capital improvements program, with revisions having been made in the CIE generally to demonstrate financial feasibility and internal consistency in support of revisions to the 5 year CIP. Proposed Changes to the Capital Improvements Element • Capital Improvements Program Appendix A of the CIE (attachment four) is the County's proposed Capital Improvements Program (CIP). It lists all programmed capital improvements for fiscal years 2015/16 through 2019/20. Within the CIP, each project was selected based upon need and the County's financial ability to fund it. As shown within the CIP, the total cost for all of the projects for the next five fiscal years is $227,432,916.71. That is $25,155,246.71 more than the $202,277,670 cost of the current (last) five year CIP and represents a 12.44% increase. As structured, the CIP consists of nine separate categories, with dedicated funding sources listed after each project. The nine separate categories are: conservation and aquifer recharge, emergency services, facilities management, law enforcement and corrections, parks and recreation, sanitary sewer and potable water, solid waste, stormwater management, and transportation. A comparison of the existing (last) 5 year CIP expenses by category to the proposed 5 year CIP expenses by category appears on page 5 of this agenda item. With respect to funding, this year's CIP takes into account the fact that the County's voter approved Local Government Infrastructure Surtax (one cent) is set to expire on December 31, 2019. Because it is not currently known if the tax will be renewed, this CIE reflects a reduction of expenditures for FY 2019/20. Notes have been added to the 5 year schedule of capital improvements to indicate projects that will have deficient funding if the local discretionary sales surtax is not renewed. For conservation capital projects, the focus is on improvements to conservation lands. Those improvements include construction of passive recreational access facilities such as boardwalks, and stabilization/preservation of historic structures. The projects will be funded from environmental land bonds, grants, optional sales tax, boating improvement funds, upland mitigation funds, and park impact fees. The total expenditure amount for the projects within this category for fiscal years 2015/16 through 2019/20 is $2,919,771, representing 1.28% of the overall CIP. For the next five fiscal years, emergency services capital projects total $22,060,000 and represent 9.70% of the overall CIP. Proposed projects within this category include but are not limited to acquisition of multiple ambulances (med units) and fire engines, renovation of emergency services Station 1; replacement of emergency services Station 7, and construction of two new emergency services stations. Funding for those improvements comes from impact fees, one -cent local optional sales tax, and emergency services district millage. 3 128 Capital improvements projects related to recreation and open space include improvements to existing recreation areas such as the Intergeneration Facility at South County Park, and purchase/improvement of land for a new recreation area in the west county in 2017/18. All of the recreation and open space projects identified in Appendix A will be paid for with one -cent local option sales tax revenue, optional sales tax, golf club user fees, general loan fund, and impact fees. The expenditures within this category for fiscal years 2015/16 through 2019/20 total $11,132,841, representing 4.89% of the overall CIP. As listed within Appendix A, general services/facilities management capital improvements projects represent 2.68% of the overall CIP for fiscal years 2015/16 through 2019/20 and total $6,097,088. Those projects include improvements such as the construction of new courtroom facilities, acquisition of land for future buildings, and costs for replacement of county administration building roofs. The projects will be funded through various sources, including: one cent local option sales tax revenue, impact fees, and court facility surcharges. Planned law enforcement and corrections capital improvements projects include an aviation hangar, a fleet facility renovation, and corrections medical housing. Also included are the design costs for a future public safety complex. Those projects will be funded by impact fees and one cent local option sales tax revenue. The total amount of expenditures for projects within this category for fiscal years 2015/16 through 2019/20 is $5,350,000, representing 2.35% of the overall CIP. Initially, the Sheriff requested a new administration building for FY 15/16. After a meeting between the Sheriff and county staff, that project was ultimately not included in the proposed CIP because forecasted revenue is insufficient to fund the estimated $30,974,229 project cost. Within the next five years, there are potable water and sanitary sewer capital improvements projects planned at various locations within the county. Projects planned for fiscal years 2015/16 through 2019/20 include construction of a new well for the South County Reverse Osmosis facility, several new water mains, North County septic to centralized sewer conversion, and meter conversions to an Advanced Metering Infrastructure (AMI) system. With respect to the AMI system, that system was recommended by a County commissioned feasibility study. While that recommendation has not been formally reviewed and accepted by the Board, staff felt that costs for the new AMI system should be included in this year's CIP (as a placeholder). A formal recommendation for this will soon be brought to the Board for consideration. If at that time the Board decides to take a different direction than recommended, the 5 year CIP will later be modified as necessary. The potable water and wastewater projects will be funded through user fees, grants, and impact fees. The sanitary sewer and potable water category accounts for 11.80% of the overall CIP, or $26,840,000, during the five year CIP time period. In the next five years, solid waste capital improvements will involve expansion and closure of segments of the landfill and a small vehicle household hazardous waste drop-off facility at the landfill. Those improvements total $12,849,000 during the five year CIP time period and account for 5.65% of the overall CIP. The projects will be funded primarily by assessments and user fees. 4 129 If For stormwater management, capital improvements include construction of a canal treatment system in the North Relief Canal and upgrades to the main relief canal screening system. The stormwater management projects identified in Appendix A will be paid for with one -cent local option sales tax revenue, grant funds, stormwater MSBU funds, and Vero Lake Estates assessments. The expenditures within this category for fiscal years 2015/16 through 2019/20 total $7,955,727, representing 3.50% of the overall CIP. As the costliest CIP category, transportation includes intersection improvements, road widenings, sidewalk installations, turn lanes, paving, and related projects throughout the county. Generally, capital improvements to county maintained roads are funded by traffic impact fees and the County's one cent local option sales tax revenue while sidewalks are funded through grants and one cent local option sales tax revenue. Some expenditures for roads are also funded by the State of Florida, developers, gas tax revenue, and grants. Overall, the transportation category expenditures represent over half (58.14%) of the entire five year CIP and total $132,228,490, an amount which is $4,559,043 less than last year's five year transportation CIP of $136,787,533. That reduction reflects the completion of projects, the movement of projects to later completion dates, and projected reduced expenditures for FY 2019/20 associated with the expiration of the voter approved Local Government Infrastructure Surtax. Notes have been added to the 5 year schedule of capital improvements to indicate projects that will have deficient funding if the local discretionary sales surtax is not renewed. Comparison of Existing (Last),5-Year CIP Expenses by'Category to Proposed 5 Year'ClP, , -, Expenses by Category. - . - , - - Category _ FY 2014/15 - 2018/19= FY 2015/16 - 2019/20 . Difference $ , Difference % Conservation & Aquifer Recharge $845,000 $2,919,771 $2,074,771 246% Emergency Services $12,255,089 $22,060,000 $9,804,911 80% General Services/Facilities Management $3,905,000 $6,097,088 $2,192,088 56% Law Enforcement & Corrections $2,083,068 $5,350,000 $3,266,932 157% Recreation & Open Space $8,464,972 $11,132,841 $2,667,869 32% Sanitary Sewer & Potable Water $13,030,272 $26,840,000 $13,809,728 106% Solid Waste $12,981,079 $12,849,000 ($132,079) -1% Stormwater Management $11,925,657 $7,955,727 ($3,969,930) -33% Transportation $136,787,533 $132,228,490 ($4,559,043) -3% Total $202,277,670 $227,432,917 $25,155,247 12% Project Modifications With the gradually improving economy, County revenue increased in Fiscal Year 2014/15. County revenue is expected to continue to slowly increase through Fiscal Year 2019/20 above what was previously forecasted in the existing (last) Capital Improvements Program, except that projected tax revenue is expected to be reduced in FY2019/20 because it is not currently known if the Local Government Infrastructure Surtax tax will be renewed. With this year's update, some projects have had their timeframes extended and some have had their funding sources changed as other entities have agreed to take over funding of the projects. While 5 130 some project time frames have been extended, none of the extensions will impact development project concurrency reservations. With respect to transportation projects, available roadway capacity has recently increased because concurrency certificates for some development projects with vested trips have expired. Those trips are now reflected as available in the County's concurrency management system. It is also anticipated that additional concurrency certificates will soon expire. For some of those projects, owners will not re -apply for new concurrency certificates if non -traffic impact fees would be due or if the owner decides not to pay for the updated traffic analysis which would be required with any new concurrency application. With respect to transportation funding, FDOT has recently agreed to take over management and funding of CR 510 between CR 512 and 58`h Avenue. That change has freed up some available funds for the County. Those funds are now being reflected in other transportation projects, including 66th Avenue between 83`d Street and 49`h Street. Other projects in the Transportation 5 year CIP schedule are included; however, notes have been added to the schedule indicating that completion of the projects is dependent upon extension of the local one cent sales tax. By extending the timeframe of transportation projects, the County can utilize its limited resources to complete priority concurrency related projects within the overall capital improvements program. In effect, the County needs to delay some projects so that other projects will remain fundable and so that additional priority projects may be funded. By funding necessary projects and other priority projects, and by extending the time frames for other projects, the County is maintaining a financially feasible capital improvements element. Financial Feasibility Although state statute no longer requires local capital improvements programs to be financially feasible, Indian River County's CIP is financially feasible. Overall, the CIP includes a summary of revenues and expenditures. The revenue and expenditure summary is included to demonstrate the financial feasibility of the CIP. That summary is included on pages 15 and 16 of Appendix A of the CIP and shows that, in fact, the County's Capital Improvements Program is financially feasible over the 5 year period by balancing revenues and expenditures. Expiring Local Option Sales Tax Pursuant to s. 212.055, F.S, local governments are authorized to levy numerous types of local discretionary sales surtaxes (local option sales tax). Under the provisions of s. 212.054, F.S., the local discretionary sales surtaxes apply to all transactions subject to the state tax imposed on sales, services, rentals, admissions, and other authorized transactions. The surtax is computed by multiplying the rate imposed by the county where the sale occurs by the amount of the taxable sale. This sales tax can be levied on most transactions under $5,000. 6 131 According to state law, Indian River County is eligible to impose a Local Government Infrastructure Surtax of either 0.5% or 1.0%. Currently, Indian River County imposes the 1.0% Infrastructure Surtax. Procedurally, the Local Government Infrastructure Surtax must be enacted by a majority vote of the Board of County Commissioners and approved by voters in a countywide referendum. That surtax, which may be imposed for a maximum period of fifteen years, was imposed by Indian River County in April, 1989, and was renewed by voters in November, 2002. Generally, the proceeds must be expended to finance, plan, and construct infrastructure; to acquire land for public recreation or conservation or protection of natural resources; or to finance the closure of local government-owned solid waste landfills that are already closed or are required to close by order of the Department of Environmental Protection. The tax will expire on December 31, 2019, unless renewed by the voters. If that tax is not renewed by the voters, beginning in FY 2019/20, either capital project expenditures will need to be significantly decreased or another significant revenue source or combination of revenue sources will be required. Because it is not currently known if the tax will be renewed, this CIE reflects a reduction of expenditures for FY 2019/20. Notes have been added to the 5 year schedule of capital improvements to indicate projects that will have deficient funding if the local discretionary sales surtax is not renewed. With respect to transportation projects, the Metropolitan Planning Organization's (MPO) draft 2040 Long Range Transportation Plan indicates that many if not most of the County's major roadways, including County Road 510, 66th Avenue (north of 49th Street), 43rd Avenue (between 26th Street and the St. Lucie County line), 26th Street (east of 58th Avenue), and CR 512 (west of I-95) will be severely over capacity if funding sources are not maintained and if projects are deferred because of the lack of funding. • Existing Conditions and Analysis Sections In addition to the changes made to Appendix A, all of the data in the existing conditions and analysis sections of the CIE have been updated to reflect current conditions. Those data include past revenue and expenditure figures for county operations as well as forecasted revenue and expenditure figures. • Concurrency Management Section Indian River County maintains a record of building permits issued to owners of parcels/lots. Those records are maintained as part of the County's concurrency management system. As permits are issued for exempt parcels/lots, the county enters the information on those lots into the concurrency management system and subtracts the public facility capacity that they utilize from available capacities within the concurrency management system. Data from that system were used to assess the need for capital projects and inclusion in the proposed CIE update. 7 132 Consistency with the Comprehensive Plan Comprehensive plan amendment requests are reviewed for consistency with all applicable policies of the comprehensive plan. As per section 800.07(1) of the county code, the comprehensive plan may be amended only in such a way as to preserve the internal consistency of the plan. The goals, objectives and policies are the most important parts of the comprehensive plan. Policies are statements in the plan that identify the actions which the county will take in order to direct the community's development. As courses of action committed to by the county, policies provide the basis for all county land development decisions. While all comprehensive plan policies are important, some have more applicability than others in reviewing plan amendment requests. Of particular applicability for this amendment request is the following policy: • Future Land Use Element Policy 14.3 The most important policy to consider in evaluating a plan amendment request for consistency with the county's comprehensive plan is future land use element policy 14.3. That policy requires that at least one of four criteria be met in order to approve a comprehensive plan amendment request. Those criteria are: ■ a mistake in the approved plan; • an oversight in the approved plan; ■ a substantial change in circumstances affecting the subject property; or • a swap or a reconfiguration of land uses at separate sites. In this case, the proposed amendment to the CIE meets the third criterion of policy 14.3 of the future land use element. Since the CIE was last revised, some capital improvements have been completed, others have been added, revenue projections have changed, and priorities have been modified. Those circumstances warrant the amendment. • Capital Improvements Element Policies 1.1, 1.2, 1.3, 1.5, 1.10, and 1.11 Capital improvements element policies 1.1, 1.2, 1.3, 1.5, 1.10 and 1.11 require the County to maintain and implement a capital improvements program which is evaluated and updated periodically. Those policies also describe how the county will evaluate and prioritize capital improvements. By updating the capital improvements program in accordance with those requirements, the proposed amendment is consistent with those policies. • Capital Improvements Element Policy 1.9 Capital improvements element policy 1.9 states that the county shall include all capital expenditures in excess of $100,000 in its schedule of improvements. Since the proposed CIE update amendment identifies all capital expenditures in excess of $100,000, the proposed amendment is consistent with 8 133 capital improvements element policy 1.9. , While the referenced policies are particularly applicable to this request, other comprehensive plan policies and objectives also have relevance. For that reason, staffevaluated the proposed amendment for consistency with all applicable plan policies and objectives. Based upon that analysis, staff determined that the proposed amendment is consistent with the comprehensive plan. RECOMMENDATION Based on the analysis conducted, staff recommends that the Board of County Commissioners approve the update to the 5 Year Capital Improvements Program for the period FY 2015/16 — 2019/20 and supporting data and analysis of the Capital Improvements Element (CIE) of the Comprehensive Plan by adopting the attached ordinance. ATTACHMENTS 1.) Comprehensive Plan Text Amendment Application 2.) Comprehensive Plan Text Amendment Adoption Ordinance 3.) CIE — On File in the Board of County Commissioners Office 4.) 5 Year Schedule of Capital Improvements Approved Agenda Item By ?i1 0 ' S t4 F December 1, 2015 Indian River Co. /A • 'roved Date Admin. " � 4) 1Cjy Legal ,/.; 1 i1 -r2 Budget 4 -3,-,A I I/22/ Dept. sr /zo11/'S Risk Mgr. - - F•\Community Development\Comprehensive Plan Text Amendments\CIE\2015\BCC Items\BCC Adoption Item - 2015 CIE Update.doc 9 134 APPLICATION FORM COMPREHENSIVE PLAN TEXT AMENDMENT (CPTA) INDIAN RIVER. COUNTY Capital Improvements Element Amendment Planning Division accepts Comprehensive Plan Text Amendment applications onlyu'riiig'J ;,. the months of January and July of each year (except that Capital Improvemen& Element - • Amendments may be initiated by the County anytime during the year in accordance with Florida Statutes, Section 163.3177(3)(b)). Each application must be complete when:"; 3 suhmitted and must include all required attachments. An incomplete application will not be processed and will be returned to the applicant. Assigned Project Number: CPTA - /5-0 — 7g_3 6.7 � Signature of Owner or Agent: .v 42 Please attach the following items to this application.. Do not: ignore any of the following items. Indicate "N/A" if an item is not. applicable. I . What is the proposed amendment's citation in the Comprehensive Plan? Include the element or sub -element, page number, and if applicable, the objective.and policynumber(s). Capital Improvements Element —various changes to entire element for annual update. 2 What is the exact language proposed to be.added and/or deleted from the plan? Numerous changes for annual update. 3 What is the purpose of the request? Annual update. 4 What is theJustification for the request? Change in conditions. 5 Provide an analysis of the proposed amendment's consistency with all applicable goals, objectives, and policies of the comprehensive plan. NA 6 Provide an analysis of the proposed amendment's impact on public facilities and services. NA 7. Provide an analysis of the proposed amendment's environmental impacts. NA 8 Provide a check, money order or cash in the amount of $NA , made payable to Indian River County. THE APPLICANT MUST ATTEND A PRE -APPLICATION CONFERENCE WITH LONG-RANGE PLANNING'SECTION STAFF PRIOR TO APPLYING. F\Community Development\Comprehensive Plan Text Amendments\CIE\2015\CPTA FORM.doc 10 Attachment 1 135 Current Owner/Applicant Agent Name: Indian.River County Board ,of County Commissioners 1801 27th Street, Vero Beach, FL 32960-3365 Cernmunity°Developtnent Department Staff Same Complete Mailing Address: Phone # (including area code) (772)'226 — 1243 Same Fax # (including area code) (772) 978 — 1806 Same E -Mail: Contact Person: Bill Schutt � Signature of Owner or Agent: .v 42 Please attach the following items to this application.. Do not: ignore any of the following items. Indicate "N/A" if an item is not. applicable. I . What is the proposed amendment's citation in the Comprehensive Plan? Include the element or sub -element, page number, and if applicable, the objective.and policynumber(s). Capital Improvements Element —various changes to entire element for annual update. 2 What is the exact language proposed to be.added and/or deleted from the plan? Numerous changes for annual update. 3 What is the purpose of the request? Annual update. 4 What is theJustification for the request? Change in conditions. 5 Provide an analysis of the proposed amendment's consistency with all applicable goals, objectives, and policies of the comprehensive plan. NA 6 Provide an analysis of the proposed amendment's impact on public facilities and services. NA 7. Provide an analysis of the proposed amendment's environmental impacts. NA 8 Provide a check, money order or cash in the amount of $NA , made payable to Indian River County. THE APPLICANT MUST ATTEND A PRE -APPLICATION CONFERENCE WITH LONG-RANGE PLANNING'SECTION STAFF PRIOR TO APPLYING. F\Community Development\Comprehensive Plan Text Amendments\CIE\2015\CPTA FORM.doc 10 Attachment 1 135 ORDINANCE NO. 2015 - AN ORDINANCE OF INDIAN RIVER COUNTY, FLORIDA, AMENDING THE TEXT OF THE COMPREHENSIVE PLAN'S CAPITAL IMPROVEMENTS ELEMENT BY UPDATING THE COUNTY'S 5 YEAR CAPITAL IMPROVEMENTS PROGRAM (CIP) SCHEDULE AND RELATED DATA AND ANALYSIS SECTIONS; AND PROVIDING SEVERABILITY AND EFFECTIVE DATE. WHEREAS, the Board of County Commissioners adopted the Indian River County Comprehensive Plan on February 13, 1990, and WHEREAS, F.S. 163.3177(3)(b) requires an annual review and update of the County's Capital Improvements Program; and WHEREAS, F.S. 163.3177(3)(b) exempts amendments to the County's 5 year CIP from the standard comprehensive plan amendment process and instead allows the County to amend the County's 5 year CIP schedule and related data and analysis sections by ordinance through the County's standard ordinance adoption procedures, which involve holding only one public hearing; and WHEREAS, the Board of County Commissioners of Indian River County, pursuant to F.S.125.66(2), advertised for a Public Hearing to Consider Adopting an Ordinance Amending the County's 5 year CIP schedule and related data and analysis sections of the Capital Improvements Element of the Comprehensive Plan; and WHEREAS, the Board of County Commissioners of Indian River County held an Adoption Public Hearing on December 1, 2015, at which parties in interest and citizens were heard; NOW, THEREFORE, BE IT ORDAINED by the Board of County Commissioners of Indian River County, Florida, that: SECTION 1. Amendment to the Schedule of Capital Improvements Program Indian River County hereby adopts the 5 year CIP schedule and related data and analysis section of the Capital Improvements Element; (Exhibit A). SECTION 2. Financial Feasibility The Board of County Commissioners finds that the proposed amendment of the 5 Attachment 2 1 of 3 136 ORDINANCE NO. 2015 - year CIP schedule and related data and analysis section of the Capital Improvements Element is financially feasible. SECTION 3. Repeal of Conflicting Provisions All previous ordinances, resolutions, or motions of the Board of County Commissioners of Indian River County, Florida, which conflict with the provisions of this ordinance are hereby repealed to the extent of such conflict. SECTION 5. Severability It is declared to be the intent of the Board of County Commissioners that, if any provision of this ordinance is for any reason finally held invalid or unconstitutional by any court of competent jurisdiction, such provision shall be deemed a separate, distinct and independent provision and such holding shall not affect the validity of the remaining provisions. SECTION 6. Effective Date A certified copy of this ordinance shall be filed with the Department of State by the clerk of the Board of County Commissioners within 10 days of enactment by the Board of County Commissioners and shall take effect upon filing with the Department of State. This ordinance was advertised in the Press -Journal on the 16th day of November, 2015, for a public hearing held on the 1S` day of December, 2015, at which time it was moved for adoption by Commissioner, seconded by Commissioner , and adopted by the following vote: Bob Solari, Chairman Joseph E. Flescher, Vice Chairman Wesley S. Davis, Commissioner Peter D. O'Bryan, Commissioner Tim Zorc, Commissioner BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY BY: Bob Solari, Chairman 2 of 3 137 ORDINANCE NO. 2015 - ATTEST: Jeffrey R. Smith, Clerk of Court and Comptroller BY: Deputy Clerk This ordinance was filed with the Department of State on the following date: APPROVED AS TO FORM AND LEGAL SUFFICIENCY Dylan Reingold, County Attorney APPROVED AS TO PLANNING MATTERS Stan Boling, AICP� Community Develo t Director F\Community Development\Comprehensive Plan Text Amendments\CIE\2015\BCC Items\Ordinance - CIE 2015.doc 3 of 3 138 A Copy Of the Proposed 2015 Capital Improvements Element is Available In the Board of County Commissioners Office and is Also Available in the Scanned Version of the ,December 1, 2015 Board of County Commissioners Agenda Packet found at: http://www.ircgov.com/Boards/BCC/2015/agendas/BCC1 20115AP.pdf Attachment 3 139 Comprehensive Plan Capital Improvements Element APPENDIX A: FIVE-YEAR SCHEDULE OF CAPITAL IMPROVEMENTS Indian I ivcr County Pivc Year Schedule of Improvements ,CoriservattoWandlikqutfer RechargfM ti,riy� i t :CJ;4 f x,,k;;w0`irs?4 'y "v •3 y' ,4 ' 4^ ' :. 1F1 6 CjAf a r�i 7i, lt Y310169. tr :xr vy'. :�•Nh• .Y5i*s'2n'w- s d • Iy01178, „ W " "??•.�• tj�'. •y, 4: h ., FYs2.018/19 a � 3,y '' i• •ik •14.•�, ,;e.•„� .j .•094-r- 1`" ri.,i :Y �3. ,r1Y 2019/20 ., 4 ;. ` }tv • 4 p It '; r{>:' Tota: RevenueSoil rces-U',„,.._, ';...•'.: •'.tiiFY'•2015/Iti3kJ'.,,;F1'82016/1,7r'•=:«"�yF_;Y'i2017/18^:r: ,. ,.. .tqyd• y 'FY ' 7Lly Fodid ,•y'xiY'.�"� y.,r k i . t.:71h3Ap):tjt�jian(ID @?� 01.1 Vt1FY;2018/190`-14FY12019/2O;.'7.`;F: 4 l ::i,'`Total7;,ay,,c` FIND Grant $135,750 SO SO 5125,000 $0 5260,750 St. Christopher Harbor POA $45,885 SO SO $0 SO 545,885 Park Impact Fees 5125,000 5125,000 5125,000 $125,000 S125,000 $625,000 FIND & RPT Grant SO $0 50 SO $0 SO Optional Sales Tax $150,000 $150,000 5450,000 $350,000 5150,000 51,250,000 DHR Historic Grant $0 SO SO $50,000 SO 550,000 Upland Mitigation Fund $50,000 550,000 550,000 S50,000 $50,000 5250,000 Boating Improvement Funds $188,136 $125,000 SO $0 SO $313,136 Land Acqusition Bond Proceeds $25,000 S25,000 S25,000 525,000 S25,000 S125,000 Total Revenue S719,771 S475,000 $650,000 S725,000 S350,000 $2,919,771 r ,.L ' lJN.ir, j t = 1�J,%e.�:. ,rI "r <• A y,���-G.4 . ':.N ti,riy� i t :CJ;4 f x,,k;;w0`irs?4 'y "v •3 y' ,4 ' 4^ ' :. 1F1 6 CjAf a r�i 7i, lt Y310169. tr :xr vy'. :�•Nh• .Y5i*s'2n'w- s d • Iy01178, „ W " "??•.�• tj�'. •y, 4: h ., FYs2.018/19 a � 3,y '' i• •ik •14.•�, ,;e.•„� .j .•094-r- 1`" ri.,i :Y �3. ,r1Y 2019/20 ., 4 ;. ` }tv • 4 p It '; r{>:' Tota: k` 1. a,35i• 't,. •`f ✓.'S• i i,' i ' .f1A u 4-,7,' xs'•'rt,7w •v1}..Sg,Y'1.,: 3;,.Re�euee;r0$ ,. ,.. .tqyd• y 'FY ' 7Lly Fodid ,•y'xiY'.�"� y.,r k i . t.:71h3Ap):tjt�jian(ID @?� 01.1 .twu'�)��'rYi1ei'• �•"�1� r( . i .0 I Ezperidiv•i 4 4 l Head Island (Green Salt Marsh) Restoration 588,136 SO SO SO $0 $88,136 Boating improvement Funds Yes 1 Head Island (Green Salt Marsh) Restoration 545,885 SO SO SO SO $45,885 St. Christopher Harbor POA Yes 1 Head Island (Green Salt Marsh) Restoration 535,750 SO SO 50 SO 535,750 FIND Grant Yes I Archie Smith Fish House Restoration 5100,000 SO 50 $125,000 SO 5225,000 FIND Grant No 2 Archie Smith Fish House Restoration SO SO SO 550,000 SO 550,000 DHR Historic Grant No 3 Archie Smith Fish House Restoration 50 SO 5300,000 5200,000 50 5500,000 Optional Sales Tax Yes 3 Archie Smith Fish House Resoration 5100,000 5125,000 50 50 50 5225,000 Boating Improvement Funds Yes 2 Conservation Areas- Miscell. Boardwalks/ 5125,000 5125,000 $125,000 S125,000 5125,000 5625,000 Park Impact Fees Yes 3 Conservation Areas - Miscell. Boardwalks/ 525,000 525,000 525,000 525,000 525,000 5125,000 Land Acqusition Bond Proceeds Yes 3 Conservation Areas - Miscell. Boardwalks/ 550,000 550,000 550,000 550,000 550,000 5250,000 Upland Mitigation Fund Yes 3 Conservation Areas - Misr -ell. Boardwalks/ S150,000 5150,000 5150,000 5150,000 5150,000 5750,000 Optional Sales Tax Yes 3 Total Expenditures 5719,771 5475,000 5650,000 $725,000 5350,000 52,919,771 m.r ., i r: j4 I,5 - i} t j 4',,.:Ar .t....1-14 C07nlfarEloU et�Expnd&airs t91 'm_ . R S .:,,,9 , �: .•ti;'t,�2'^ _ . v . -rr;l•:• ....'.'{G�Ju ,� ,fy}' s yy�('2 ,7'M %, bs Yr „ N. •'Y b lel yxe,}. 2 .�. .y1 r.+ 1 �LyiL•. t �y[� try% +"4' •.5t E r.. .r....- �,o"�'! •�p Y,;,•,.. ?`' "'1 : a # 11, Total Revenue $719,771 $475,000 5650,000 5725,000 _1� 5350,000 52,919,771 Total Expenditures $719,771 $475,000 5650,000 5725,000 5350,000 52,919,771 Annual Balance SO SO SO SO SO SO ft Community Development Department Adopted December _ 2015, Ordinance 2015-, Page A-1 Comprehensive Plan Capital Improvements Element w'`47'`s S ' X.-: • m. rt,+•. �•fk.. ? 6I F. *IS.•f d a ••. �(� �}iP• N :!:' r I' xi, ,`}y f'i. ` .'aT. ig ..' rk N" g� .�, . so, ?. ,A�3TT:Pf' ✓FFIr?d .k• r tlii:f�I - i',>ia. YW., '.�R. af] 'y '.• �{Yi�i .4 R' . ,.. . rt!�. �' .i r � 'l:• � > „s ' ,. r- tsx ,.• ;rrrr.^•' ;n c•: .. 1i'� � 1' xrC' .`c`+i:y!•S d ql.i �- •• � �•o. _ ,y. ; ) f.u�W. fh.!... :. %. .r ii t .%i nyY, C,YM. y1'ti4 .. N..4.L,,• �e4, .i:. ✓ ry['..• l'''F 1015,116 ,� .- 'Y: • 4 t .,.n '; u;':.. �:' S».i� 1. >. �. �,�y.t e' i .•.. a`c"6: ry��` y�7.,. j„-.y.3•i""RI. ^ " t. '�'� , ."Y• k •{ � ...F •2016/17 . p a '.(iS � " ,�,,T q..:•• ' J. v'.4.•i a�: , ..t »� ' U Sv<n�f'y. ,r a' >s t' 7 .,.�tLL: : lW�,' isc o.. 3 1. ti N' 7.yld '41',PuY 2017118 ,, ,,,v,E+' , • . .•S `' �e 3' 4.�' L.. .: e t 1C Fia �. I h' 1 �. •ra• VI ,en VA (H =Y +'i� �• 7t S 5,,,,�� 4,7* ,,.. FY,2018l19,'1 r. y.:, �-Sii11..**' . %�-� Revenuc.Sources'a`S:;' " , •ae-'s';'-r'•;`}i-.-`Fl`2015/,16z :`''`-:'.4,'I 2016/170 '. .::FN;20I7/Iti':.^:; %iI "20I8/I9?.,'':: ;z''F,Y.2019/20? :; '''.....1 r ,..{.71:6 6 l'.: ' i. Emergency Services Dist 51,750,000 52,645,000 51,660,000 51,225,000 $4,700,000 $11,980,000 Optional Sales Tax 51,985,000 52,050,000 51,600,000 5245,000 52,500,000 58,380,000 Impact Fees 5450,000 5275,000 5300,000 5325,000 $350,000 $1,700,000 Total Revenue 54,185,000 54,970,000 53,560,000 51,795,000 57,550,000 522,060,000 w'`47'`s S ' X.-: • m. rt,+•. �•fk.. ? 6I F. *IS.•f d a ••. �(� �}iP• N :!:' r I' xi, ,`}y f'i. ` .'aT. ig ..' rk N" g� .�, . so, ?. ,A�3TT:Pf' ✓FFIr?d .k• r tlii:f�I - i',>ia. YW., '.�R. af] 'y '.• �{Yi�i .4 R' . ,.. . rt!�. �' .i r � 'l:• � > „s ' ,. r- tsx ,.• ;rrrr.^•' ;n c•: .. 1i'� � 1' xrC' .`c`+i:y!•S d ql.i �- •• � �•o. _ ,y. ; ) f.u�W. fh.!... :. %. .r ii t .%i nyY, C,YM. y1'ti4 .. N..4.L,,• �e4, .i:. ✓ ry['..• l'''F 1015,116 ,� .- 'Y: • 4 t .,.n '; u;':.. �:' S».i� 1. >. �. �,�y.t e' i .•.. a`c"6: ry��` y�7.,. j„-.y.3•i""RI. ^ " t. '�'� , ."Y• k •{ � ...F •2016/17 . p a '.(iS � " ,�,,T q..:•• ' J. v'.4.•i a�: , ..t »� ' U Sv<n�f'y. ,r a' >s t' 7 .,.�tLL: : lW�,' isc o.. 3 1. ti N' 7.yld '41',PuY 2017118 ,, ,,,v,E+' , • . .•S `' �e 3' 4.�' L.. .: e t 1C Fia �. I h' 1 �. •ra• VI ,en VA (H =Y +'i� �• 7t S 5,,,,�� 4,7* ,,.. FY,2018l19,'1 r. y.:, �-Sii11..**' . %�-� ",iu.., v.> r y ",4{et . . E?f_ Y" .g •f Fj' 5 `r '•,‘i'w . ,�,p ,:J P.'l/"ii'i 'ik[ .1 �4..!i .. ' w�c.• 'Y •.1 `r . ' . YT 4l t'a'.�Y; LTotal. , 'k''js•t rY AV `•C ''ia" )• F R y .., "�' rF; ft •:i.4r • f{ , '^y' Y '. 3t u i< .Y'r „ '1" J�` " 'i • !i� �'a. i '..`irr<. F l., 0 -it Y; 5 �a •C, r; Comprehensive Plan Capital Improvements Element ln • � :•,►y. x'} ' 4'n ' .,/�'.i uz; s ,a ' h � {g ` :4 y �,� 1'E •'�fir • �� ✓rif '.} 'in'ltfw. '}+••�•• i n ��... .'wj1 L �e.�h'+i•... i�.' �, ';�, 7.. -} Y1. EYpewiiiteresy ',);."; .. ,, . 1 .n1`+�?A � w..r•`.tt •F ,ai r yr ,ff's r xL� t i L n 'x r✓ .t' �}s�,I,C�;�:SI �t R'�p_{�''� f, h i.7'ito,- 704 3 y, ♦ r+ 3 �. ' t.. t. 1L% Q ,y.,,�L} '20:-''' E:• rea to Revea • .0. ` ''1:14=':"' felt Compamon-of rtY 2015!1Y tw r. LyM r `un,r�... YIY.y 1) y, ,. ✓1.%3. .,'if'JI�'I'.^4� I.H zS1 C't •`� Y� :.y 4 s, _gi.(.420,1 _i 6 '.f R' a ;r; . M1;i ly? :fr i '�'.`^T:a) :ter `• - ' 4s v E t., FY 2616/ 76,>-.� r4.1,t '' 8.. � r.•;aJ�f•t. p ` S Y,7r'^ •.k .Y}.#4�4 !-k�'NJ:i! F[ ', r• .. f � �..,. 'q '+'fF' . 7�3,• t :F.'e. t !,. ''s? 'N ' .Y� m t . a. i..n.t; 1 ,. 'r{' lt%t . N` 'j>"F t;:Sf`FV2018419+ ::°-FY.201.9/20.aN: FP^h ai ey .? • - ' IT; ir..,� �, •. (t,:4 - ra...,�,-� �Tf%� 't." Js 'i., a. is=R% r , •�, r:. ,y. z •iy V war 4 a, 'I7, ! �,•�1y�� r� .Yf f' .fi t� is4i*'10 .4 .i• ,,�f• F`4 1Jw I. ..•L •r•x.... 'a. - t'`ro t .` i `(f sh_ r� +{S , `Y:.•yE st '' p`i, r .� A. •r'r .i Full . i i ; ,.' lbnded. )• xa t.4` � '.tv'< } ! t- \ , ,' C> '�'' >,.ighert �' E''ic S ' " p . l.� tz ''LowestWP•,rto.. �° ',.4 v ' ,'40r4e. i ' ��H.{xr-i'r yy.a' ;4' { .A�.� 4'1eJ .q' 1• �' { !E r7; Re ,uejsoerce "'., ^x"'N.^S :i'FY20117 8 New Courtroom Facilities $1,000,000 SO SO SO SO 51,000,000 Optional Sales Tax Yes 1 New Courtroom Facilities 5213,634 SO $0 $0 $0 $213,634 Court Facility Surcharge Yes 1 Displaced Courtroom 52,000,000 SO $0 SO $0 52,000,000 Optional Sales Tax Yes 2 Land for future public buildings 5278,000 SO SO SO $0 $278,000 Impact Fees -Public Bldgs Yes 1 Land for future public buildings $400,000 SO SO SO SO $400,000 Optional Sales Tax Yes 2 New Roof for Administration buildings A&B $2,000,000 $0 $0 $0 SO $2,000,000 Optional Sales Tax Yes 2 New HVAC Controls S205,454 SO SO SO SO S205,454 Optional Sales Tax Yes 1 Total Expenditures S6,097,088 - SO SO SO SO 56,097,088 SO SO 0 R•everiae,01: :t1',.l n% ri:W. i'l'.:i `-,PSri:IC •Y� itaF,Y¢20!'6J,1,7K.`•;4.,>`:'rFY,12017/1801';i. i= FY1201t7/1t8 .,r,'' '3 X2018/1 ,Aa , Yj2Pj.0 2 ,fix ,' •• • Notal , :;g 1611,7 t • Total Revenue $6,097,088 SO SO SO SO $6,097,088 Total Expenditures S6,097,088 SO SO SO SO 56,097,088 Annual Balance SO SO SO SO SO SO R•everiae,01: :t1',.l n% ri:W. i'l'.:i `-,PSri:IC F,Y,'2015/16y,°+ itaF,Y¢20!'6J,1,7K.`•;4.,>`:'rFY,12017/1801';i. .. c1. FYii2018/l9.,7q"';.SF 2.0I9R0p•=ittx,Toti1`w'i'n',.+n ♦. S. k tJ,{.wihi.(li Law Enforcement Impact Fees S500,000 SO SO SO SO S500,000 Optional Sales Tax S925,000 $525,000 SO $1,750,000 $1,650,000 54,850,000 Total Revenue 51,425,000 $525,000 SO $1,750,000 S1,650,000 $5,350,000 r, N'Kt"-:rweisjl1,-r �tT:�JLi'ir�-.,rr.i••..#�rty;,ii�..y`"'iFM,.,t...♦Al.t - .. f. l�•. f -5 i. J.ws:l..1•r i`l'.ik7t>t.$fa.'r,'i(i�'Tr''P.Vi�n!f+'-�•u ' S'° '"s( ,41;' f. Std '• l"N�'`�r -' ' ��'.�.F•��.[ 7'4 ;2' :. . ;-' "7, rhs1,,•W•V' Qm�wl.. yl :rf.' t' .. c1. ,... .+ aa7.%.�.y,1. 7nF} y': V 5,41,M7 S rd ♦. S. k tJ,{.wihi.(li • $}�JSti7' � • e ' '.,'%Yi3.'.��,14v-,f«r �,Fi'3♦v...(. {a . i .!P,",Fmoii a' i-.. 1E•�'.�. •.aL!'}�..,h',,.kA'iYr a,LiJ•t ""�.ViiLe:i :aI�'Fr,l'ro�nr �. /x'fi i� f'i'9a• �ygat.• A� ''.l".: YJi . ,. • i .iLm�Yay,i�5i l'Yqir., :.ler ''' 7 w itivc'.�:r, .K1gk{ ✓.. b(N* a ? `y},,y{L: - E *. �M.i�'x,'. : -•. S�+r .Sfp Prio' .Rtolla @-M,- ',F✓•Cv ir. . : r 0W1 i ',E1 v 201 't✓ 8 , t +. PM,r ' P19 To%1;; MM:a �_,d'•'iy.ri,.1�'tr R;yrotte.$oek Ful : Qipedidu Faaded! 4 114i:0 _ ;,4 _415i'rty Aviation Hangar 5925,000 5525,000 SO SO SO 51,450.000 Optional Sales Tax Yes 1 Aviation Hangar 5500,000 50 SO 50 SO 5500,000 Impact Fees Yes 1 Corrections Medical Housing SO SO SO SO 51,500,000 51,500,000 Optional Sales Tax Yes 3 Community Development Department Adopted December _ 2015, Ordinance 2015 - Page A-3 Comprehensive Plan Capital improvements Element Fleet Facility Renovation 50 50 50 51,600.000 50 $1,600,000 Optional Sales Tax Yes 4 Public Safety Complex Design SO SO 50 5150,000 5150,000 5300,000 Optional Sales Tax No 4 Total Expenditures 51,425,000 5525,000 50 51,750,000 51,650,000 55,350,000 SO 50 SO •, Flee! i� ofiExpeediMrctRkrmne 1 e�!Wwcrr , ^u. .• 'u . f r• ' Sr+'Fi' i�gf16 41. o-, ?'s�<+ RY 206/7 n ,,a�x,-m+ iFY •1L7/_8r ^ -41-.:far .,r a 2018/1920maii:20&20: - •° •' ; ? '� "+' TF op,,,,oal Total Revenue 51,425,000 5525,000 50 51,750,000 51,650,000 55,350,000 Total Expenditures . 51,425,000 5525,000 50 51,750,000 51,650,000 55,350,000 Annual Balance SO SO 50 SO SO SO ,.•'+i, yy�-�1' -...,..'•�'-.• r.. „r:t>,� �,,' ;,`a '�, ,, ..r: : '' 4 ,itlf �!K ' , ,•� 4.: • r.4;• '.L:n .% ?y ...}'`yitf°'..yx,;3 ' p.. *G.0 a t 4;, ' ''' if'. T, _ l . ;f= , '�k ? ..CK % '.�- r;c r�i'"�M''. F r ,ya'i:' Ei''kz' t} df. i, � . %:.,7; ; "F', , �, :� ,�j{.f:' .,3 �>.�'.r ..y�. a� .S'a 1f ��•... �.` iL Fspe>hditor?ea;•35� S 4-.6-:,-af +'LLL:. �y�,,. :v. �. ,t ,,. ''' . 4,41,* & r t0 , x'�+• '�•:' t&t� h ka »-r �u a �;' y,'t 'h.','h .:f: _ , ttr. ''u k.... �;V' 'K "`i+ .}�ti iY,�2013J16 .. - „<'' , . .. %+'�,r..:t• , C,..:� m ''I Za"a('K} ., a+ '� P.r `� "g . 7 QjO x` .: Aix, �,,.t.�+y•..?3 6` 'S n7:'"``. ',e4 yl rFcn �. f, •L 4•' �'�ixi tl'u2t►lN,li7.•. arkS` nd - W142011 'avk k. -"wi11 '•.. .i.e.? . , ,." �#� .il;. - ' • y Y Q ...s`fi';. .. t.:4}M �, -+•,•i, r i q 261�/19,��& a -' e:'.i fFri' P a :�..'.. t�. ,I"Cfi^?} a _ A'v rj P. 'r , "t l' ..•w� a, r•'. "r ;n,4414;4•'+pi" i �•t�ee - '�`,�p. .1 _'�FY�20t9/E01h I''a1 - ! .'i.�i - + 9• Y ,r,*1� t'$.i .a.,i 'rS r ,� • ° y 17 T . 8., -A ,r,,•`y,; t,} , i �SYSjYf. ,��. � ".�3`'t,tiTotal-�?t!� ; r "``'t"ot"' • i, • •- "f., ' •e. rY •,..u, •• � ' ` sZ�r;. :�. Ji-, . ''•li rr•{f ... kf '�' b . m` � rS* ,fit {, ', y� �'�'S1 ,' '� 't'fU: r � 4. ,,. * • , _ �✓s +£'�!� U. .3.�.ira�..��j�.�?:S ';Re�maie�3ouite�:;�• P. :44.•,,"�r•, ,r,. - ,;•'�' ' r�-.r . -;_: :.IS ��,'` R . 4'�'^ . ��y %� �,,,,, Foded7.:r,,ft�,PrierityG xr ...:,. '��.> p :3 ;.Priority Itankl Y` nS �,,..e • •T-: ra. llt�llt �. t, p�,,y_ rfw� ,n5 +� •.te. x ,s ` ,j,r�` > r.•. * y ��: .•.c+.. c•R "k'•s:' ',': 12Y.:i' K . r r+! ;` .•i i � ..,+? � T =:C''F,Y�17/.18��..1`i> ft ent e;%•11 .. gr `t'ti'`:`I i'44i'i•Y::T•�;t`%•+;'°.` - -.. .. ... .:MeS „r,.•:. .,..,�v: `z''2i.3'•F1lt20I9.0.'��';' tl .a.. ,w. "._/,.u. t'r `FYi•201'6/1.7;7x:'.'' sX s. _r �. _ ... .,.i ',EY 201:7/18. J'; x..._.".... .... -. u..�S ,�•�:FY'-2018/19a:.a' :moi_ ?."_.+.. . "FiYe2019/20_`•'."6' S:r-.___ i50 T?'•:.'. ";'Tobl`c-`"..g3 :.. c. {L.9��J.. Optional Sales Tax 55,568,201 550,000 51,000,000 SO SO 56,618,201 Grant $0 SO 50 SO SO SO Park/Recreation Impact Fees $1,370,917 $400,000 SO SO SO 51,770,917 Library Impact Fees 5993,723 SO SO SO 50 5993,723 Golf Club User Fees SO 50 5100,000 SO 50 5100,000 General Fund Loan 5450,000 SO 51,200,000 50 SO S1,650,000 Total Revenue 56,939,118 5450,000 $1,000,000 50 SO 511,132,841 ,.•'+i, yy�-�1' -...,..'•�'-.• r.. „r:t>,� �,,' ;,`a '�, ,, ..r: : '' 4 ,itlf �!K ' , ,•� 4.: • r.4;• '.L:n .% ?y ...}'`yitf°'..yx,;3 ' p.. *G.0 a t 4;, ' ''' if'. T, _ l . ;f= , '�k ? ..CK % '.�- r;c r�i'"�M''. F r ,ya'i:' Ei''kz' t} df. i, � . %:.,7; ; "F', , �, :� ,�j{.f:' .,3 �>.�'.r ..y�. a� .S'a 1f ��•... �.` iL Fspe>hditor?ea;•35� S 4-.6-:,-af +'LLL:. �y�,,. :v. �. ,t ,,. ''' . 4,41,* & r t0 , x'�+• '�•:' t&t� h ka »-r �u a �;' y,'t 'h.','h .:f: _ , ttr. ''u k.... �;V' 'K "`i+ .}�ti iY,�2013J16 .. - „<'' , . .. %+'�,r..:t• , C,..:� m ''I Za"a('K} ., a+ '� P.r `� "g . 7 QjO x` .: Aix, �,,.t.�+y•..?3 6` 'S n7:'"``. ',e4 yl rFcn �. f, •L 4•' �'�ixi tl'u2t►lN,li7.•. t�,� arm" ✓t ,s -"wi11 '•.. .i.e.? . , ,." �#� .il;. - ' • y Y Q ...s`fi';. .. t.:4}M �, -+•,•i, r i q 261�/19,��& a -' e:'.i fFri' P a :�..'.. t�. ,I"Cfi^?} a _ A'v rj P. 'r , "t l' ..•w� a, r•'. "r ;n,4414;4•'+pi" i �•t�ee - '�`,�p. .1 _'�FY�20t9/E01h I''a1 - ! .'i.�i - + 9• Y ,r,*1� t'$.i .a.,i 'rS r ,� • ° y 17 T . 8., -A ,r,,•`y,; t,} , i �SYSjYf. ,��. � ".�3`'t,tiTotal-�?t!� ; r "``'t"ot"' • i, • •- "f., ' •e. rY •,..u, •• � ' ` sZ�r;. :�. Ji-, . ''•li rr•{f ... kf '�' b . m` � rS* ,fit {, ', y� �'�'S1 ,' '� 't'fU: r � 4. ,,. * • , _ �✓s +£'�!� U. .3.�.ira�..��j�.�?:S ';Re�maie�3ouite�:;�• P. :44.•,,"�r•, ,r,. - ,;•'�' ' r�-.r . -;_: :.IS ��,'` R . 4'�'^ . ��y %� �,,,,, Foded7.:r,,ft�,PrierityG xr ...:,. '��.> p :3 ;.Priority Itankl Y` nS �,,..e • •T-: ra. llt�llt �. t, p�,,y_ rfw� ,n5 +� •.te. x ,s ` ,j,r�` > r.•. * y ��: .•.c+.. c•R "k'•s:' ',': 12Y.:i' K . r r+! ;` .•i i � ..,+? � T =:C''F,Y�17/.18��..1`i> South County Intergenerational Multi Purpose Facility 54,448,201 SO 50 50 50 $4,448,201 Optional Sales Tax Yes 2 South County Intergenerational Multi Purpose Facility $902,164 SO SO SO $0 5902,164 Park/Recreation Impact Fees Yes 2 Land for Future Parks SO 5200,000 SO SO SO 5200,000 Park/Recreation Impact Fees Yes 4 West County Regional Park SO 50 S1,000,000 SO SO SI,000,000 Optional Sales Tax Yes 5 North County Soccer Lights/Restrooms/Concession 5100,000 5200,000 50 SO SO 5300,000 Park/Recreation impact Fees Yes 5 North County/Restroom/Concession 50 550,000 SO 50 SO 550,000 Optional Sales Tax Yes 5 Sporting Clays & Skeet/Trap 5368,753 SO SO SO SO 5368,753 Park/Recreation Impact Fees Yes 1 Sporting Clays & Skeet/Trap $1,000,000 SO SO SO SO $1,000,000 Optional Sales Tax Yes 1 Improvements to Hosie -Schumann Park -(GNP Action 13 1) 5100,000 SO 50 SO 50 5100,000 Optional Sales Tax Yes 3 Improvements to Gifford Park - (GNP Action 13.2) - Drainage 520,000 $0 SO SO 50 520,000 Optional Sales Tax Yes 3 Sandridge Golf Course -re -pave parking lot SO SO 5100,000 50 SO 5100,000 Golf Club User Fees Yes 3 Sandridge Golf Course -New Fleet Golf Carts - replacement of current fleet after 5 years 5450,000 50 SO 50 50 $450,000 General Fund Loan Yes 1 Community Development Department Adopted December _ 2015, Ordinance 2015 - Page A-4 Comprehensive Plan Capital improvements Element Sandridge Golf Course -Lakes Course Irrigation . , ;t,.a + sh;,..''' • FY12013/16 's, 0 r .iti . ae '7451W 2016117+\ i',.. '. 2OJ2/18 7 s . . PELY1201,8/19` "'`z *34:-:-.' ' * fl 201 i s -, ., k 171 Te41 3:1 Total Revenue 56,939,118 S450,000 System and pump station SO 50 51,200,000 SO $0 $1,200,000 General Fund Loan Yes 2 Library expansion program $993,723 SO SO $0 $0 5993,723 Library Impact Fees Yes 1 Total Expenditures $8,382,841 S450,000 $2.300,000 SO $0 511,132,841 S 12,150,000 Grants $ 1,075,000 „'t-'4 4 Com risarefiEipenditareetot' oe,F�#'..:r . , ;t,.a + sh;,..''' • FY12013/16 's, 0 r .iti . ae '7451W 2016117+\ i',.. '. 2OJ2/18 7 s . . PELY1201,8/19` "'`z *34:-:-.' ' * fl 201 i s -, ., k 171 Te41 3:1 Total Revenue 56,939,118 S450,000 S1,000,000 50 SO $11,132,841 Total Expenditures S8,382,841 $450,000 $2,300,000 50 SO 511,132,841 Annual Balance -51,443,723 SO -$1,300,000 SO SO SO SanitarydSewe18/PotsblelWi ficin ,;%; F- a 3 iy y�,.4. J 1 -+ jj� F. ) 4 k6.- .i•• t..y.,, ,. x Y• tY^ G• ati• viii y r �S -< .BY2t)WS/16 -^t •K:. C,ct-' ' i; '� '�F�-Y .:,.4�G? t n`ni , 1 .F _ ,'x? f •"n��_ lam"' -^d'3 rte••;:' , n v 'a;FY2016fI7" ` �zu:. � ' .�'I.• p',"• r.r •,1 ,.. :- ,'dYi �.L.1r �''� ,B, ' :��� ° at. �� .I'l,., T. y�(ip� ti K a j�Afti•�' *2017f18` - 'E _ ..'h-�v fl�r 4'�� +� '�4fy,�i ..S+.j'+G �'•3!' "jy' '�. ... ..� 'y.,7 .4. :. t °= 'i, �. A, . Fv Wan x �:,a -14 SW 1. � I"t�'� '•-a+' A' :e. .aJ . v_J. ''4" id+ , �? f.,. ,xL x{^ v: nt '{^ v. i (.y C. FKk' ;Fv2Ol ti , ✓ . p ,e , Q ".';7[ ,,om{.,• ,.xz '?Q4*r *Y ,r tl• �f. i ,} , V , Y'f i".4 n7 i7: _u,:....}' �. yh�• .� J 4}" , iTo-..kl,, `-''''! > ,•` ;� �li`:Si LP ''L '!'.t. �� ,7,. i. QIk L!I {5,, x7 ``,''. y4 . ., Fy "". N. �'.' I,l' J, �•,�. f.,r E1"M.. 4 }� ,: r } _ti s ger " . ` tt C, y d t; TS�.r " �, '�_'RevmnfSP.a tis , _ . ..Or. o.,., . s •: r ti•C'ir:. `y'Q a ` Qµ .i 1'l'' t. . p.. 'y Byi .•• ..gt1 .• �; fi- '• V- N'r .i - •V,,,-•r,„t • . •.l P ' ',r f�tYnld p!'IOr' v"t,� _,..°$ 1'�� ••GRA •',. 'rtl•Atrr�,;t3 'tr 4,,.,�w.': esig+o Revnu: r 'i :;"�'.:' ?:1,_p:-.3!"+'; '•aa",'4n'F-:u4:} v!' ..,-- i. i'. _...•.:3:. „r?rr>i_..x. _ rt. ..�:?,i!'�c. si v':- .i;FYg�2013/:(6,'4;C-. ;.'+n 6/ ti: :.>§_Fil'YZOI,_1;7'.c-... 5'FY 2017/1$ `=" 41Y..4-eb.,_�_..-.srws FY§201&. "�?•�.iL...-.__19,1:«:..;`,i,%:-FYG2OI9RONi. 51,000,000 ;g:"k"4i;'T_ .....0 Cash Forward S 1,725,000 S - S - S - S - S 1,725,000 Impact Fees S 845,000 S 1,250,000 S 1,750,000 S 2,000,000 S 2,000,000 S 7,845,000 User Fees S 2,000,000 S 2,150,000 S 2,500,000 $ 2,650,000 S 2,850,000 S 12,150,000 Grants $ 1,075,000 $ 2,445,000 S 1,600,000 $ - $ - $ 5,120,000 Total Revenue S 5,645,000 $ 5,845,000 $ 5,850,000 5' 4,650,000 S 4,850,000 S 26,840,000 4,, Yi :'a�, • -� °, y�r . ,e 7,1' .{. -'-k. til; y.v.L )' �' .r ,•:r,l ^'4x 1 •)I' Tl . t f.4.''dt xx '' ✓ �'l.•�xh e•, Jx�,t� :%yA'!C A' u?r� Fdi3N� C1.1 r9 ,3.�rn nsr'u, F�t"9 �? • : O.SSxx3.'..l,_.� ,;%; F- a 3 iy y�,.4. J 1 -+ jj� F. ) 4 k6.- .i•• t..y.,, ,. x Y• tY^ G• ati• viii y r �S -< .BY2t)WS/16 -^t •K:. C,ct-' ' i; '� '�F�-Y .:,.4�G? t n`ni , 1 .F _ ,'x? f •"n��_ lam"' -^d'3 rte••;:' , n v 'a;FY2016fI7" ` �zu:. � ' .�'I.• p',"• r.r •,1 ,.. :- ,'dYi �.L.1r �''� ,B, ' :��� ° at. �� .I'l,., T. y�(ip� ti K a j�Afti•�' *2017f18` - 'E _ ..'h-�v fl�r 4'�� +� '�4fy,�i ..S+.j'+G �'•3!' "jy' '�. ... ..� 'y.,7 .4. :. t °= 'i, �. A, . Fv Wan x �:,a -14 SW 1. � I"t�'� '•-a+' A' :e. .aJ . v_J. ''4" id+ , �? f.,. ,xL x{^ v: nt '{^ v. i (.y C. FKk' ;Fv2Ol ti , ✓ . p ,e , Q ".';7[ ,,om{.,• ,.xz '?Q4*r *Y ,r tl• �f. i ,} , V , Y'f i".4 n7 i7: _u,:....}' �. yh�• .� J 4}" , iTo-..kl,, `-''''! > ,•` ;� �li`:Si LP ''L '!'.t. �� ,7,. i. QIk L!I {5,, x7 ``,''. y4 . ., Fy "". N. �'.' I,l' J, �•,�. f.,r E1"M.. 4 }� ,: r } _ti s ger " . ` tt C, y d t; TS�.r " �, '�_'RevmnfSP.a tis , _ . ..Or. o.,., . s •: r ti•C'ir:. `y'Q a ` Qµ .i 1'l'' t. . p.. 'y Byi .•• ..gt1 .• �; fi- '• V- N'r .i - •V,,,-•r,„t • . •.l P ' ',r f�tYnld p!'IOr' v"t,� _,..°$ 1'�� ••GRA •',. 'rtl•Atrr�,;t3 'tr 4,,.,�w.': esig+o . i� .,y{�}.R i . a , w.G.' z , t' , P,,'"x'�..r� <, n �Y-•M'1i``-TT�G1. g*.lv .,. ,�t� ... W r ?-, cad Mise Water Improvements 5500,000 5750,000 SI,000,000 51,000,000 51,000,000 54,250,000 Impact Fees _F,eoded1?.R2 Yes - --A- 2 Misc Sewer Improvements 5250,000 5500,000 5750,000 51,000,000 51,000,000 53,500,000 Impact Fees Yes 3 West Wabasso Sewer Project Phase 11 5825,000 5275,000 50 SO SO 51,100,000 Grants Yes I N County Septic to Centralized Sewer 595,000 SO SO SO SO S95,000 Impact Fees yes 3 N County Septic to Centralized Sewer 5250,000 52,170,000 51,600,000 SO SO 54,020,000 Grants No 3 Alternative Water Supply (1) 5100,000 • SO SO SO SO 5100,000 User Fees Yes 4 Alternative Water Supply (1) 50 SO SO 5950,000 SO 5950,000 Grants No 4 Blue Cypress WWTF $314,000 50 SO SO SO 5314,000 User Fees Yes 1 Well No. 7 at S RO 51,120,000 5280,000 SO SO SO 51,400,000 User Fees Yes 1 AMR/AMI Meter Conversion (1) 5900,000 SO 52,400,000 52,400,000 52,400,000 58,100,000 User Fees Yes 2 Fischer Lake Island Watermain 5386,700 5144,300 SO SO SO 5531,000 User Fees Yes 3 Collier Creek Watetmain 575,000 5700,000 SO SO SO 5775,000 User Fees Yes 3 51st Avenue Watermain 5100,000 SO 50 50 SO 5100,000 User Fees Yes 1 58th Avenue Forcemain 555,000 5225,000 50 SO $0 5280,000 User Fees Yes 1 North RO Expansion 5750,000 SO SO SO $0 5750,000 User Fees Yes 1 New Membrane @ North RO 5575,000 SO SO SO SO 5575,000 User Fees Yes 1 Total Expenditures 56,295,700 55,044,300 $5,750,000 55,350,000 54,400,000 526,840,000 •Additional costs for project are listed in Stormewater CIP Community Development Department Adopted December 2015, Ordinance 2015 - Page A-5 Comprehensive Plan Capital Improvements Element (I) May be additional expenses once studies are cornuleted ,te 3f1,,•t.,. FY420l6 ;. , ..it5Cr 1016/1• ,FY2017%18" 4,._•.;. R../O9e.;./ryat... ,a :. tt.T ;arQ V:.,,t:c'ii?`N'";4, F FY' 0.1/16' .. ... _ .. „;-SFY�2016/117'"•.;r ..... .1 .N4., 1 z f 1. '"uT' i'-i'��, •AL 7x ...1C"HJT• '''! ' O t'. Assessments & User Fees 57,274,000 54,505,000 SO SO 51,070,000 K[i'f- r 4; 4".4..i ,. 1'r' ,,,_. 4 +i.a,. ' dF �• ' r!' 'et; tjx..' ` - " a.l f.., �Fjf2201f111$ 0,-,v1s,ipyy t% , tF T�'.'ll." ^',I[(Y2O1$/19?•. y $" ,� ` i•� .'. I 4 'Jfi]jY k /0_,, .'Q�i xr 512,849,000 oteparimaafE:peuditoresle'Reveeoe `" •, 4." FY 015/16 * , • _' NY(2l)ldle7 i • �`+°,'FV d19/20 rt. .1:,*. S''': t`' TetalVOt SO Total Revenue $5,645,000 S5,845,000 $5,850,000 S4,650,000 54,850,000 S26,840,000 51,070,000 Total Expenditures $6,295,700 $5,044,300 $5,750,000 S5,350,000 $4,400,000 $26,840,000 51,070,000 Annual Balance -S650,700 S800,700 S100,000 -5700,000 5450,000 SO °'-YR,:�yt,.. fr.,-,' a. 1 ,. •> •' 'r: ^..k 'r-- 1 ! t, �• ~•�'�,txt 33Q' ,.. •r' i ,te 3f1,,•t.,. FY420l6 ;. , ..it5Cr 1016/1• ,FY2017%18" 4,._•.;. R../O9e.;./ryat... ,a :. tt.T ;arQ V:.,,t:c'ii?`N'";4, F FY' 0.1/16' .. ... _ .. „;-SFY�2016/117'"•.;r ..... .1 .N4., 1 z f 1. '"uT' i'-i'��, •AL 7x ...1C"HJT• '''! ' O t'. Assessments & User Fees 57,274,000 54,505,000 SO SO 51,070,000 512,849,000 Total Revenue 57,274,000 54,505,000 SO SO 51,070,000 512,849,000 freify,n? Ependltn'_ ,te 3f1,,•t.,. FY420l6 ;. , ..it5Cr 1016/1• ,FY2017%18" 4,._•.;. 2011179 : g21,9/20 .� #�Tata, ,. UI.i Reveooe Searte� . , =�x t',•, Faeded?.. �lp ,. 1(•owlah1 no,1ty Design, Permitting & Construction of Cell 11 of Segment 3 Class 1 Landfill FY 2017./,18 SO 18/19k S4,505,000 SO 5200,000 Tetalt SO SO 54,505,000 Assessments & User Fees Yes 2 Partial Closure of Cell 1, C&D Landfill, Seg -1, Seg - 2 and the Infill SO 56,474,000 51,070,000 SO _ SO Total Expenditures SO SO SO 56,474,000 Assessments & User Fees Yes 1 C&D Cell 1 Final Closure (18.9 acres) 51,070,000 SO 512,849,000 SO SO 50 SO SO 51,070,000 51,070,000 Assessments & User Fees Yes 3 Landfill Small Vehicle Drop-Off/HHW Center 5O 5800,000 50 SO 50 SO 5800,000 Assessments & User Fees Yes 1 Total Expenditures 57,274,000 54,505,000 SO SO 51,070,000 512,849,000 V' ' y � ) II�",f'. Nn -r•„5 tyi y 'i s..I"M' n I : ` F � ` m.si `..' - E ei d `r y.' *��l +r;FY"2.015/1'6:n,,,k : fw., ....� .*1 •. i<. I G retao xpend res to'' �oeJ F�Y�2015/16 s''. -v FY;;2018/'19',; �. � _ -..-. ]. 6fi FY 2017./,18 :47 V 18/19k ,, � , 4'2019'20 .Z, 5200,000 Tetalt Total Revenue Transportation Fund 57,274,000 SO 54,505,000 SO SO SO Grants 51,070,000 $150,000 512,849,000 Total Expenditures SO 57,274,000 Stormwater MSBU 54,505,000 SO SO SO SO 51,070,000 VLE Assessments 512,849,000 Annual Balance $200,000 50 SO 5O 5O $1,305,727 5O 5400,000 SO $200,000 5O 111, 18, r S'i$r1F1 1CR, o�• :tf M t �v Reveoor"`'fi>- .Ait ^^u' 'g.1., :R'{,'.:}°:a�"�;.r+=::> „7 ' W..i.y. ... 1.. n *��l +r;FY"2.015/1'6:n,,,k : fw., ....� .*1 •. i<. 3F,Y4201'N,L7:' N'11Y.. . .. .;t:1., °'i>fF_Y'2.017/18."r,.F f +. t ) . 1. ..v ,.. -v FY;;2018/'19',; �. � _ -..-. ]. FY 2019ROt ri'.. < b t .1,. f1'i w . Toiiii Optional Sales Tax Funds 51,286,727 SO SO 5200,000 5200,000 51,686,727 Transportation Fund SO SO SO SO SO SO Grants SO $150,000 $200,000 $5,700,000 SO 56,050,000 Stormwater MSBU S19,000 SO SO SO SO $19,000 VLE Assessments SO SO $200,000 SO SO $200,000 Total Revenue $1,305,727 $150,000 5400,000 $5,900,000 $200,000 37,955,727 Community Development Department Adopted December 2015, Ordinance 2015 - Page A-6 Comprehensive Plan Capital improvements Element S." - .y1 i:�. r W 1ta qt.': il' r (5 T1' F.,,V ti .+. ,•1 Etpeaditurcw > n 1• , +r?' `t, .r :il . •1 i .'2 ki •01.i7, .aae�, �:Ty"tr t Sr S F! _.�^i t� gp 1s 1.. �'y, ' L 'EX•T:. r�,R F ` 4.w(iW S„i ala' �zl;:c- es.. "FY 20x5%16}_ • - ,, ... i• • !A .:%i:� :' 1 !kr i} 1 _ ,a..j--5.,.'`e� r " S _ �,r 4. t;. r* rC �N i�hl; tg2A16/17. S." Aty 1.11.7? �p f` . e d a ��. _ r�/ +�5 'A Y�;t•� '•T 'ix� a. t '„ J i 9 � w #_lQ_117/IH�i 'ASN- 0-.,/ "'• y .. - 1*, �,A�,. 1}:.fi 5;?I G FN._ 20,(8/19 Y:� „ .��W _ C. ''' FY�?2019R0 :, ,?M-' y 'Y2 , %"k34 .,i• :.., �i P."1 CSti l •b' ,:;C^HtiM�_ �, ” hr„7k "1' . P • 'Reveu • Soo _ �r '?. i`^ F _, ; ..'.T r s 1. Y. FNHy • •uo Faoded ,a Y ..'. ., 4'�'S>Z'... :i P;t ierlj�4 �` .3 T +:...�:`:�.,"'fry I.owWlPriorilyi PC North - North Relief Canal Treatment System (Managed Aquatic Plant System pilot plant study, full-scale system design and construction) SO 5150,000 5200,000 55,700,000 SO 5200,000 56,050,000 Grants SO SO No 1 PC North - North Relief Canal Treatment System (Managed Aquatic Plant System pilot plant study, full-scale system design and construction) SI60,000 SO 50 SO SO $160,000 Optional Sales Tax Funds No I Subregional Managed Aquatic Plant Systems SO SO SO $200,000 5200,000 5400,000 Optional Sales Tax Funds No 2 Vero Lake Estates Phase 11 and 111 (design) SO SO 5200,000 SO $0 5200,000 VLE Assessments No 4 Stomtwater improvements in East Gifford including outfall to 41st Street pond (GNP Actions 11.2 & 14.5) 5176,727 SO SO SO 50 5176,727 Optional Sales Tax Funds Yes 3 Stormwater improvements in East Gifford including outfall to 41st Street pond (GNP Actions 11.2 & 14.5) 519,000 $0 SO SO SO 519,000 Stonnwater MSBU Yes . _ _ 3 PC Main Screening System - Replace Debris Screen No. 1 with new screen design $280,000 $0 SO $0 SO 5280,000 Optional Sales Tax Funds Yes 1 PC Main Screening System - Upgrade Conveyor Systems No. 1 and 2 $250,000 $0 $0 SO SO 5250,000 Optional Sales Tax Funds Yes 1 PC Main Screening System - Upgrade inlet channel hydraulics 5420,000 $0 SO SO $0 $420,000 Optional Sales Tax Funds Yes 1 Total Expenditures 51,305,727 $150,000 5400,000 55,900,000 5200,000 57,955,727 'Additional costs for project are listed in Sanitary Sewer and Potable Water CIP tt -' V.:. +t L) of E tnrrsoo Le r.' . 5'7572'..'".4.,..V# ;R 131IY/17 r:FY 1T, 287Eti ,-,,i---,N:=1;,.--- -i 4 ' fag}u` '7 i•l e!i j5 Total Revenue SI,305,727 5150,000 5400,000 $5,900,000 ...019/20 5200,000 57,955,727 Total Expenditures 51,305,727 $150,000 5400,000 55,900,000 5200,000 57,955,727 Annual Balance SO SO SO SO SO SO Community Development Department Adopted December 2015, Ordinance 2015 - Page A-7 Comprehensive Plan ✓:IAWL•q'!^'y>`:T1eAf•"[rur.�'a'- �g1[ryyraV:..: Transportation;Capital�lmprovementc' . agraP ite,,..,F,-Ve1iSotrcw. y �',jit .'•. �r�' ,-',t,,.i ,, ,j" 1,FAKI,_, %16,s 'FYA0f61164W.F 0.20171/2.M• fiY,t201'8/t1,9 ,iOLFYIDI.9/20.). GnndKPlai , ?-Not •,a�,'1" .,,,, . Jix, Gas Tax 52,918,000 51,308,000 51,341.000 51,374,000 51,408,000 58,349,000 Aviation/20th Ave Intersection Interest 540,000 560,000 5100,000 5100.000 5109,022 5409.022 Yes Grant 53,483,887 S3,557,971 55,229,650 52,767,419 52,128,241 517,167.168 Traffic Impact Fees District 1 53,615,984 5550,000 5600,000 5650,000 5650,000 56,065,984 Traffic Impact Fees District 11 52,040,617 51,300.000 51,400,000 51,500,000 51,500,000 57,740,617 Traffic impact Fees District III 52,070,748 5650,000 5750,000 5850,000 5850,000 55,170,748 Optional Sales Tax (75%,75%,75%,75%75% 3 months) 531,518,000 511,201,250 511,537,250 511,883,000 53,059,813 569,199,313 extra 9 mths sales tax 9,078,188 Payback from FDOT- Optional Sales Tax 5442,975 50 SO SO SO 5442,975 Developer Funded Construction SO m 5200,000 55,500.000 50 55,700,000 Optional Sales Tax FDOT Funded Construction 52,111,907 5903.636 53,196,848 8916,500 52,757,521 59,886,412 Street Lighting MSBU 550,000 870,000 SO 50 SO 5120,000 MPO 530,000 SO SO SO SO 530,000 VLE Assessments 51,147,252 S200,000 5200,010 5200,000 5200,000 51,947,252 51,600,000 Total Revenue 549,469,370 519,800,857 824,554,748 525,740.919 512,662,596 5132,228,490 • IxpodiMes41 ,, ,: } ;i.1• :$;,;.s ' ' e`1+..3 S�Tfir tY.'r�.gl."g16_ ¢20i67y7i' st'•'EikYs}20)71d8raJir 19.X giF,SY'201QI20.o` '. *GGead¢ToWgaEA itioktilfinKerginiMEEZa Gas Tax 53,380,850 52,388,844 51,552,355 5777,520 5250,000 58,349,569 Aviation/20th Ave Intersection Grant 53,483,887 53,557,971 55,229,650 52,767,419 52,128,241 517,167,168 Yes Traffic Impact Fees- District I 52,864,547 82,200,000 81,000,000 SO SO 56,064,547 Traffic Impact Fees- District 11 51,131,445 51,700,000 81,069,745 5500,000 5500,000 57,901,190 Traffic Impact Fees- District 111 51,282,690 52,145,000 51,250,000 5250,000 5250,000 55,177,690 Optional Sales Tax 515,199,780 518,509,396 511,990,465 511,304,521 512,980,500 569,984,662 Developer Funded Construction SO 50 5200,000 55,500,000 SO 55,700,000 �,,,,v>,,♦,, a �n.,.,.=n�ive�l�.tj:� FDOT Funded Construction 52,111,907 5903,636 53,196,848 5916,500 52,757,521 59,886,412 Street Lighting MSBU 550,000 570,000 50 50 50 5120,000 Optional Sales Tax MPO 530,000 SO SO SO SO 530,000 VLE Assessments 5947,252 SO SO 5900,000 SO 51,847,252 Total Expenses 533,482,358 _ S31,474,847 525,489,063 522,915,960 518,866,262 5132,228,490 Capital Improvements Element ,'iic.•77 'Q"' d ...1 W .10 rPYn `•A'o D��+' -L-tox' :rn. �4' : . ..:4. Nay '� •. • a`'� `fid} 3s°�yp,� '4 ' A c A. t•X+�yK. ;4 w : •y gam °', c , , � i;%o rti `x.: lb ar �__ce _ s3p�' �gl,--... 1D jtl e4 mal �YLv �,..k+5d' -f'S -.: 14. ' PY'2O1 /14 y _ _ o_ ,� 't$ °.a &°Py: �s3:,,.•? I: _. '+ ;410= Fir:AV/J[ , .' a „..19.„,,...,,-.5q %.,::,;,14, ':'iN"' ro �. ^a7. F,Yi2017/1d ,..:.`43.:37---,a g21:,.;4+ : ,:r at w as 1,Yo10I.W19 , q - �' ~G,- s may; Pao` •4- 4.* ' ]81938 ' = �.". ;c. '�j . ... . ,..: o, '.. t Vt."' , S�} f!. 1F$ - , rEotal •k° : :o- -c. a,..-...-. ..rf 4 <ri tt `Yc•P,. r .�7�-.y! x, ,.; i, i ", 1 R eo • ' 3 e ov ue.tiotu'ot�_:..,$':,.."�i�2'?�: tri . may;. Fes' n " ws� F6 Tr .. I..4 " :',411a'el( field r s44:',4114.-tfDB-•. aLa.. es Priart7.1 xj �k � . 'tr [ ��I.wveslA'�yfJ� r:.' •- ..� . .�,,..q i . 'tz"z"e•�;•• r,, Y. i •. r� .'Y r "i�t o _;;�d-rw� Aviation/20th Ave Intersection 5210,695 5210,695 Optional Sales Tax Yes 1 5292,545 5292,545 Grant - ' Design & Engineering S0 Right-nf-Way SO Cmutrnct.on -, 5503,240 y p� ��.�:�Qx S.:.L,�, f, ¢�';W aS�%�vf.% 1,....±-4 v,n- .yam ,k2w-c�eS73'6E�. �,,,,v>,,♦,, a �n.,.,.=n�ive�l�.tj:� ^-_,- r.w' rc.�,1� 4..,`38N5/ 5503,240 r, ' c•: �r. �A _ �F; �'.i;� ,vin �wrroviv n.k� u`.„t' .�5 qty, .`d4a^, f.'�97'f;,`�+T:''~ 'r�,y1R' M Mug ,�y �ll ..aq�. ••�. q g t1.0 ',Ca `•a1Na'iAT}.JI�sz-pb�. R ... �'A,•e. v+�o4+'i�n..9 .,SL:7� .a. �•''6N 1st Street SW at 27th Ave -Left tum lane/traffic signal 51,600,000 51,600,000 Optional Sales Tax Yes 2 Design & Engineering SO Right -of -Way SO Construction 51,600,000 51,600,000 tigr4t'? °!`,at="g'to 44 ieekft�". o'tdhr cilifi :',V. s,1 sii"Ple; ':_" t• 73z :,3;ibtttP.W. .r4 4'i:i ,V '. R :'` :iainx, t' [ +`i" uct'i', 'isr :a ft 41040 °I'illi at'+ ' 344 1st Street SW at 43rd Ave -Left turn lane/traffic signal 52,190,964 52,190,964 Optional Sales Tax Yes 1 Design & Engineering SO Right -of -Way SO Cons' roc( ion 82,190,964 S2,190,964 :` t.' : q r -glk'44 ,,v, • :4.in:t s a,..... t ��'•.'<nl2 r1,,,!3e,„,.._ �t � ... ,to v , ' -.�1'",..� ti,�-_ vr. e, -,,,,:_s* ,. cr ���^'�:� r. �YLt -'�. .=:"�F a u • ;'r . _ - ^''- r viA.c.. iC�,. _ ,i �.'v rr. ; . r r� .i .7:wu't!'%�.' X , s ,Jyy - P: ' �" 8th Street Sidewalk -21st Ct to 58th Ave _ SO Optional Sales Tax Yes 2 Community Development Department Adopted December , 2015, Ordinance 2015 - Page A-8 Comprehensive Plan Capital Improvements Element v;nr!-'^ , r- 'Yc •3;' nK -Y.. y-tYu -ygr1:. z rt�a-I.iE ; i"h• Ku, _ t 4,F't•r, r�h i1: T aTrr k1e "il f .fid '�- + Wi�2B1.Sflf r ,. .. ,•.i"h3' (J; s "'� • s c. FY,1f/f7C �, w�ay .iL ��t.7 . til' !''yf�; tY301 !IE a=r'i ;..s Cid; 4�t.;�' ICY- 1L%19:=x*'2D19�2Qit�:ft .. n;.' zc ^.: tiR-* `rC ; `ikxa R t , i �;;{ -�,ii i.- . , r (a'�r•? 'rewd: :coal : -+ =5:!U.Axf-•_ k 3 •ti.H ',Vag , -rilligtiAtat Ts '?+rAii•E'e, .7 Sodree.'�>i • "''''' , ltawe>ooe.-.t1 puB J;'';�NiSl�:;+r3r.; FaedeA'1t ...E!Y rioi'hylinrFia "l - � 1,� DIY! ri°5,-' . r.,- 'E: !�t•. _ Notes 8th Street Sidewalk -21st Ct to 58th Ave S472,438 5472,438 Grant Design & l:ngi tecrinr SO Right -of -Way 50 Construction 4it,is- 4.W.t4 5472,438 ' '. ', Lrix h,.-" ,m, ',G,)•".ti B. ".?. ,:11%?rtt .ria 5'9feeffdri S477� 2,438 Pk`tre.'r+'may axgc3 ' 662M3i", liai-,t:.e1,o447:,di Wifigtg a�` t'.ffgalflaS.'SCUD m .. a`'",,, ,7'aiiA '''r2 t'"..�i .a.ti rAl�E..10tV2H rQ *;.'r.. .. -d 13th Street SW& 581h Ave Bridge SO Traffic Impact Fees- District 111 Yes I 5414,215 5414,215 Optional Sales Tax . Design & Engineering so Right -of -Way SO Construction S414,215 yµ.Y"tWV°yQ vi": a.'rY-Ab� �.tiF i .:, .,,i,,k,z z.... ,rfe - ag;,,,;..:bytl'4, w.Ka p:4,.i �- tD�:iaf�Rilgt, -5414,215 :',1:-:...4%.., �.-.3,ztst :.sbot4 �'Nt xnn.;:g ayciailtlfp4 6m• 5ic',ASSS.,;isS.agteq+' 20th Ave/16th Street Left Tum lane 5998,736 5998,736 Optional Sales Tax Yes 2 Design & Engineering s0 Right-of-Wny 50 Construction 5998,736 S998,736 9 9 8,73 6 1lC� ikka:'2ay• a 1.. ,snit,K -Nnc A�_...-,I, i bir... ;W.2 jzjezn f"�: �S.4,^x 4,.,A>�_eil F'Y�t 1"4:x:ts,d4A^ 4 -P%.+a. i iUWT`bAwu 4F[a�% p �1XALiVS#i OCTigkek..�..•'uA, 26th Street, 43rd Avenue to 58th Avenue, four/five lanes (1 mile) 5500,000 5500,000 5500,000 51,500,000 Traffic Impact Fees- District 11 No 2 Dependent on sales tax extension 26th Street, 43rd Avenue to 58th Avenue, four/five lanes (1 mile) 5250,000 5250,000 55,000,000 55,500,000 Optional Sales Tax 26th Street, 43rd Avenue to 58th Avenue, four/five lanes (I mile) 51,000,000 51,000,000 Developer Funded Construction Design & Engineering 5250,000 5250,000 5500,000 Right -of -Way 5500,000 5500,000 5500,000 51,500,000 Construction 56,,000000 56,000,000 _Xy � taZi glkSli.�2,i,?..tr4d.y'.CNaf 4.ii7aSi....+R!i: a§'!r,C.,4 �C1� .M P[t7 fklit±':bY 15.."eF i; Zig,,,tit',...,' '., gt'�'xr•-«e 6., W4iiiArari40#114 �'•t�.�.�1. 26th Street, 58th Avenue to 66th Avenue, fotu/ftve lanes (I mile) 5200,000 5200,000 5250,000 5650,000 Traffic Impact Fees- District 11 No 4 Dependent on sales tax extension 26th Street, 58th Avenue to 66th Avenue, four/five lanes (1 mile) 5250,000 5250,000 5500,000 Optional Sales Tax Design & Engineering 5250,000 5250,000 5500,000 Right -of -Way 5200,000 5200,000 5250,000 5650,000 Construction so o .-e7: J, r!i N.4 1,,rF: Comprehensive Plan Capital Improvements Element • ,. Cyt.)'4�' ;� kt`. �,V,'ti;YY. ��7 '` . yI .fij ') , P rW :s3 s Ve: ' is R'+. r,•r r ft5M m K , .. h:, •:s�•,=, ; •^. ^kr. '. <,•,..:a '} gg, W r� • ! �.', • �•• EY..'ISi, .4,i�„ ,.. -*:.'.. . i •i. F,Yg2916n,7 =•; .' I''` r, 1 ilio .1 iii .s Et� "z;, tj»2e VII., •,�, .:,;� -:A(a' t+ `tl:i` .� ♦,: "` , Nlf.:. •. y r . ' 4" � •.Y . Ire A "# FY 0L9/29 ,'. .rr.•�y '7 . < ..t .T 't..4 , S iGrusd:Told x '. .. y7 - ^ • t±4,,t k„c 7, ; ., . ,' '•• Revenue.Soai<e • ?".2�,�-. ,�1 ', �e-� } YnaS i,N d9 Fel dot h F ade0'4 r�p��q. .• a IO:s-Moa �jRAeliin It rt'riw`ry;s- , tP,r�'fo i , re_ -i ,. y� ,. Vt'A,a,• i. iG1 . ,�i w 'z ,T y�= '_ `.oies; y '•`i 43rd Avenue, 12th Street to 18th Street, four lanes (I mile) 5319,745 5500,000 8500,000 81,319,745 Traffic Impact Fees- District 11 No 5 Dependent on sales tax extension. R -O -W needed regardless of final design Resign & Engineering 850,000 850,000 550,000 5150,000 Right -of -Way 5269,745 5450,000 5450,000 51,169,745 Construction SO it*,.°, .'1v,. -n':'° :,;.'9m.)Ew-':_rz :- _ 'mt'....• `•. *o4 & ,a --,r. .sl.i..i'°,.-- -:.-LiWrt_k•_ �, �. y ,Mi.-cz e � . ,a4 '.,. e,N.°X F"�..1....�. n' ° a; �::wa;-.::.�_'$� r. vn.r. a 1'i9e,:c•�.`-Y.. hR�. .N _ fS a..3�.,rA-._�4�2�iO �i°ila��:kK' ..�_ -s.. rw w�•VAt f;, •t(fv�.�},�..'�"-;'::¢ 374.111�•��7?.a.•� 43rd Avenue, 12th Street to Oslo Road, four lanes (2.5 miles) 5100,000 5250,000 5250,000 5250,000 5850,000 Traffic Impact Fees- District 11I No 3 Dependent on sales tax extension. R -O -W needed regardless of final design Design & Engineering SO Right -of -Way 5100,000 5250,000 5250,000 5250,000 5850,000 Construction SO Gs. -"f R -,,,;,',.ane ci t: °'..b' rki-1-.P3+ea9' gLEI_V ,1 'r'' i a..'� o-_ :: ° I',...°- % :� 21;:g.^ - ....t5 '• . _� �_- ....^ ..E . ... .. �,`)_''m.sb� Rt. ,.t'%1 -7),A..1,)).?; I ---i: 4i::r".:' egt�•�t�z;' 's `� �'..+t�°�+"y^A'-m,• y6�a'.4::.::� '��2R w. t.:a.SH�^',� a_r 18._..a.^1T..r.F10, 01,11WAIW' 0f.ffa 43rd Avenue/SR 60 - 18th Street to 26th Street - 4 lanes 52,111,907 51,744,396 83,740,465 5916,500 5330,500 58,843,768 Optional Sales Tax Yes 1 43rd Avenue/SR 60 - 18th Street to 26th Street - 4 lanes 5840,760 52,799,625 53,640,385 Grant 43rd Avenue/SR 60 - 18th Street to 26th Street . 4 lanes 52,111,907 5903,636 51,071,848 5916,500 S330,500 55,334,391 FDOT Funded Construction Design & Engineering SO Righbnf-Wnt• 54,223,814 51,807,272 52,012,688 51,833,000 5661,000 510,537,774 Construction -.i% snr`."•rL 81,681,520 _-' t1,'_i):,',5 l..�'' �§�te 55,599,250 -F.2 x.^ `ad.:..�.C�.i{L�5 �:'i,�L<`:-..a�'^.�- """ 57,280,770 '.M .!'zc�hi4�{rdX.;M'�..L`�4�1���;d, .y,�-: :�'�.7�` �. r�i.`9...t} '11 ir,Ate S f'�zy::ds....•a��:.:. 'aa: -^k �:�C'c'ar'�-��,. �1+ F.=i°Stas',V4.1,D.44',i....T..)e'.:,`2..�)',T2.S:.n;i,s-°_;�:cn'rP r:=s.a '�-wfl:•:. 43rd Ave Sidewalks(26th Street to Airport Dr W) 5536,229 5536,229 Grant Yes 2 - - - - - - - Construction 5536,229 5536,229 :413G1a .J: ' r.'Ititn.o. -0ux1 :yyF:n i-.4 a.:04, _„:1..'��•-: o: h_-1ti-,.:.a: 11..2.."....,4f::::41.:,5,-, r,w°'`•'anti°;a;-...:4,--As,......',',..., '�` nh-;;i.Ycm a �1C_x �a.� .4_A�c"Aas.75VFci'i) 1 ��f.�- .rte.4F:a.°v4.1P4�-. - E4-"u1dagei 451h Street Beautification Phase 1 (Action 9.2) 51,044,000 51,044,000 Gas Tax Yes 3 45th Street lighting Construction 550,000 550,000 Street Lighting MSBU 5506,000 8506,000 Optional Sales Tax Construction 51,^600,,000 51,600,000 �.,''.'`l'''�,..rti>rif imgon;ri44>227iLh" 1.1muri.:a1. .:m3iu:_ 101.,''.' 7ctiolt L,-2�f�.X.9) 4ii.l '24Sr ...4V.: j =cN4-724y1 pV a.h':'e:�K!: 5:.- F:L�ai.11 i e 1 A yw'44%45l, l:y01"vk°�: 9y/taL I i.IM)....)?a . (rx?-,3C0' 451b Street Beautification Phase 119.3) 8277,131 5125,000 5625,000 8177,520 51,204,651 -Gas Tax Yes 3 45th Street "West End" Culverting- Construction 5325,877 5956,682 51,282,559 Grant Design & Engineering 5125,000 5125,000 5250,000 Construction 5277,131 S500,000 5956,682 .S2,237,210 4trx9Lt-A.Q•C .W,o4...vA::.1:%fricG.i:o.-,±.;Zi;:M; kd730.4'' '. r fll" ,.•-°F:F �v5iW503,397 iikt+•-if81 A..- Fule,#.1rf 4 hE: .'.r;..r:I.Iii. i.cr:.k,.o:r,l ...77p $i-n4wyyfizi• y�,,��•yy A�, p 45th Street/Leff Tum Lane at US 1 S267,938 51,000,000 51,267,938 Optional Sales Tax Yes 4 Design & Engineering 567,938 567,938 Right -of -War 5200,000 5200,000 Construction z_ n_irl;,, -.`£ l� 51,000,000 if 2:.1-- :1_ ^'i�`rt�': `R..i.r_ •3. �___:-..k:a"ii11 _ i ' 1°dtiMitil.t �qv 81,000,,000 t@a i .°h-4 1 t A9 ✓8a8as� `.rzb�ilu'.L: '0 .. ._s:i47.4 -w,t: +-VZi,' fi.*.: n7 fv'vmms�.ri�0),ae-eI ,s.. roa. .. i' @7'.V. ?..'eli7f rti�...;iC+: �-a tstix7.riay.�:ti ^. �%9i.:%.- 49th Street & US 1 intersection Improvements S92,330 51,000,000 51,092,330 Optional Sales Tax Yes 3 Design & Engineering 542,330 542,330 Right-of-Wnp S50,000 550,000 Construction - "-i"• -4; s k.'?E:,, .a._,-,- is 51,000,000 :?�.?e •d5d:�r't'_.{il� N ;2tw; adY .}.rRr_9. ° 9�8-._ _ ,.. .:..m y �,� _ til �� shf Shy �F .P qq 51,000,000,�'y_�(,'� 31,,:.nn.i.`aY'F.�1!• %4u' pp�� � y.� „,�,¢¢��pp__� ^r ! dHk.: iivig ..Yrr�l: � w v '4a4^ lr :f 5,Mx. pp ,ii� >3ArtY � rb ',�-+'.�y gym-` yptj y� i "° rG. giiift?. �:5.. ,A.�y 8. � .A • - A iJlv.,lr...r A�.:-.-•Ar-_ r:�. t"r. � �,� �w"i�� '_�.��i.'r:.i.= i�..Y�if.$. 49th Street Resurfacing , 58th Avenue to 3Ist Avenue 5125,000 559,930 5400,000 5584,930 Optional Sales Tax Yes 3 5201,810 5352,981 5554,791 Grant Design & Engineering 8125,000 5125,000 Right -of -Way S0 Construction 5261,740 5752,981 SI,014,721 J O +�r��koiamte,roieWke 1t1fili, �jNff *,;4:.' 4AoM.? �i91�r�r3o.. .1.i,-N-�`�i��k3:!'-d1403,52.14, �'Zs - �`"M..%.:,%' 91,d 1;;',--,3i.‘.4 tzrsiwalm Val ftirAT Signalized 58th Ave al 49th St. (Action 10.2) 5200,000 51,500,000 51,700,000 Developer Funded Construction Yes 4 Community Development Department Adopted December _, 2015, Ordinance 2015 - Page A-10 Comprehensive Plan Capital Improvements Element ;, o'`P, tom' p. i:.C+�f :r: ,,,?„fm. ° .' '..p., A �'� ''_ '•t'l'� : t „�. e)`� , iYa015/J6'` • •:: •.,.t• • 8� . :ia IYtr2a_/6/1r7 ' 'i,i (7� "¢�,' {�- `.: 8 -, ' f: ; 4201741 N. ;a�f`', 4ts , •, •,. FYQ2Y�81,19,4L'A .y " �`` .., ry �•. 0.1.2019/20 •. " c i0 .}tom t sl• *? eld.;x. -� 4.."' t ',i� •4 w L. _'' RereeatiS_o.ree -. ,. rt5�• . • o� i.4,7 4,!1g' gl!!ded'..3 Y'Raekritrf„ .• Sj Ln'7",c .Hlibest -�ia:?esi 6.u�..�ta►� Y iv •,.• Ft ii; . �,.', }" y r "e j=`r'-:9 z ^x..h't i iS, r; PIatm ,�`.•k.,.�i�',.y •.�t ': +�'r�' '�i. . ."r•. r . ''-+' ti •:,� F' _ "/7; ' C _ �3i, "ti>'' 1h..•�L'�a`.ma s•r;`.. •<.`,,., ..-' •. Design & F:ngineering 5200,000 5200,000 Constroct ion ;,+4 �.u�,xF•. �r ..:C'�V_IVr.g. d;' -- " 'a4- .�5, �r 6 w: a13sv#ittli:.�e• 51,�500,�,,y0xr00 .«S?�WA14i'M:3 �y� '4C`R.ri �`S: 51,5y0y0,000 wariw�in ��p ,.; &� ��yr,9,"ti: vs.Y •w 1v+r:e +10`1 ),r aiii7:7,,-.q(_ r -(R f _otp V ��R'�h-"'�": � � L� �pprr .r >{�,-: r,;,,, '',:S ` W.tl_.1u' 747C.�!*XA 8.n ,,e' � vi, �( fT+C•_�'+���- L.�. fl 58th Avenue / SR 60 Intersection 5500,000 5500,000 5500,000 5500,000 5500,000 52,500.000 Optional Sales Tax No 4 Dependent on sales tax extension Right -of -Way 5500,000 5500,000 5500,000 5500,000 5500,000 52,500,000 Construction 50 4'i'it0..�4:::..d3etn8L'nn0ih:.. w,"-V.ri44¢.'' .4e ti':i,.,.y7W,7,r; i.4'... ._....: 44 "e._:_"=A.e :'vwt+..•.n�rr`.�:'Y4_7',ca_nliai=' _a�wy'.VMw.i1 t,.`✓.'a"+tiid°'_..4 n $*? nx Zf 4.0N --',.A. 1°-, N3:714R'gu=.5afit$6.24+' .ix ,iit.,' i.' '�.•. 58th Avenue 49th -53rd St - 4 lanes 52,000,000 52,000,000 Developer Funded Construction Yes 2 Design & Engineering SO Right -of -Was 50 Construction 52,000,000 52,000,000 gymgyn-^-':414 e*15'9J' .11e7•JT}myn�Yt �^'f �. }4m..1 .. .`�'+.:••= - iL•"iir?2�,i:- ;":.:4,-"--0."•:-',A Cj� 1?-,T,q•, . .a tilt s:tl,_..>'2:'' x" ,74'41. '.,,'.1 s1 d4.1i. _::E7 .: ��T nix:`_�.f, ypryk-ktaA<1_-am ��� +a.x 58th Avenue Resurfacing -26th St -57th St (includes left turn lanes at 33rd Street and 37th Street) 5885,861 SI,181,212 52,067,073 Grant Yes 2 550,000 5689,024 5739,024 Gas Tax ' Construction 550,000 51,574,885 SI,I81,212 52,806,097 ;fi,';:..,lt''Z.p-ma 4S•+•' ‘i. e4' -*# i r*-r•%:'i.:.n."44 >'12.-4f yet t'3+.1.:at •.:. 7 i, !'-',• �' _:nyM, ' •.!L LA' 11T ,;s._ ;�. _ !':. +.d.N-. , ,.�: ; � hL4iS' ( �+ .-i`1..�'�.,lr:V'I ,s, 1 ,r L•�N-.� �!'�1 ,.41,ic,,. ,y,,,�{.Yov y�, �(s � �.�`.YMiI-Q�^•.: «'II�X-'H.,�'I.�.i✓W+«.>YIJ, tb;r �Ls�R� (gyp " y� 1}g, .11.:�A11...}l.�7.'r."i� �::r.;. ,1.. '. .Ib...e:Y�LO+'M1'u 58th Ave Resurfacing, 57th Street to CR 510 (includes left tum lanes at 69th Street) 5200,000 5434,872 5634,872 Gas Tax Yes 5 5313,614 51,583,004 51,896,618 Grant Design & Engineering 5200,000_ 5200,000 Right -of -Way SO Construction 5748,486 51,583,004 52,331,490 . °"t•56*-4;'4F3sP7r W- 1-5 •74 `p'h- .."Ci . ?: ''..;f_ „V•"e.-:M1 4• Pn: :.9A -5S-2.. r_w:.-.,...w.: !.Z..‘'!.Z..‘'.4.. 4.n_-. Lu,_$4, .1%.," 7. ..4 a':i w": I;,°: %...i C1q6T`a..aft . i' WL �eb + 66th Avenue /CR 510 Intersection Improvements 5100,000 5100,000 Optional Sales Tax Yes 3 FDOT to construct Design & Engineering 5100,000 5100,000 Right -of -Way 50 Construction u. ,1],-��� ��< �El� le:'9l: iT' x. "`Y': bra•" _ • bR�•,�I ',. ::3 :-..` �py -.Z r; &<01,,;_ti ri••"r`,'7`. _ ' :1 <•,1, s:.,•14.nls1,.. _ ,I.'•.* x v,.,A 4' s _: •:ad i ll,Fl6� �yyy,., •4141.tt k , ff �a-� a5•.0d Kg1::-s. V..`�c°!,S,, : y.��j 6' ..}. ~ a�UU, a••'+a;i:1: a. i4 xt •S a.,,• �� y.yy.,�'� .,.c^'' 66th Avenue , 65th Street to 83rd Street four lanes (2.0 miles) Includes side streets & side street birdges 5216,000 5250,000 5250,000 5250,000 5250,000 51,216,000 Optional Sales Tax No 4 Dependent on sales tax extension Design & Engineering 50 Right-of-N•av 5216,000 5250,000 5250,000 5250,000 5250,000 51,216,000 Construction ti..:J`�e?..r, '...,-,617 �akSr,:w2i404 le°itiszi;f�. I:�r�1�p0_>,.�i 1`44 rR'is . e" v.:iu,,ZPr„�fx°7 �'<.�„�z+:a-Ptu-y •.pd���b i:"wdt.•��;s;.:�,s��t�v ;•x. 66th Avenue ,49th Street to 65th Street, four Ianes(2.0 miles) Includes side streets & side street bridges 5315,872 5250,000 5250,000 52,328,091 59,250,000 512,393,963 Optional Sales Tax Yes 3 5328,250 5818,578 • 51,146,828 Grant Design & Engineering 599,872 599,872 RighlrtGWay 5216,000 5250,000 5250,000 5250,000 $250,000 51,216,000 Construction 52,406,341 59,818,578 SI2,224,919 - .., #„ 7. k nCyd':.•- a - .. .Ar6A_`:_v'; rye arn';r _. � it 4'i `..; ,.�.�-:,.;_ ". 9; _ n -�: ,,, t�?• }... a. '`...,�' -b. a�_,��e 3�p ,; .nar ns_::� .2.°n X,r• � • 4P L .. i'$�;��.=..��'�.fs.'.�^.�t•aa.a` K°�: y 'J.A-�$°� _ «'�.F:.�a.a r. ,,.,;:- � �a: •. k 66th Avenue,SR 60 to 49th Street, four lanes (3.5 -miles), Includes side streets & side street bridges 51,01 1,993 $1,011,993 Optional Sales Tax Yes 1 66th Avenue,SR 60 to 491h Street, four lanes (3.5 -miles), Includes side streets & side street bridges SO Grant 66th Avenue,SR 60 to 49th Street, four lanes (3.5 -miles), Includes side streets & side street bridges SO Traffic Impact Fees- District 11 Design & Engineering 50 Right -of -Way so Construction 51,011,993 51,011,993 Community Development Department Adopted December , 2015, Ordinance 2015 - Page A-11 Comprehensive Plan Capital Improvements Element ,.,t •Y •4 i. 1? 1M•"�. ;ST f i ',V _ •'7' :C.., ti; as / i f.7 •,�,.' 'a• -r. ^•,cr,p+ r*' +' he Yt : : ' z4, w .. Emeses : T •. 1p4�'�.✓``{�� .L. ioB .'L` f' t` F:028 :V16r� •Y 'iAI } Z, rs '4a . Sri 21016/1 • f R' .. I. �Y r<iyht'4 ,.,° IX.r.,,. FA V.1,7fa tip: • ( >i .j r p FY 201Wi9 Cao ., „yF Irl rt" , '' ov FY,J291fi20.6..w :.�i "4 . F > t . ' Graad.5Tas1' . l=Yl....*�/'it, r�'f" �yY• Y, h L v� 5°� ' •' ` i.(" 1i, i .x7";•.. - Re +enj � :'f t ��y' gg 't' q + Fdl F _ e.� Pr1er;Y Sau!luni t� H � , t.ow•M _ � ._ - C, i:5.t .1 r.9!! •! , c1? t:t' IsarJ: V r.Y• > ffMi.F , gi:. ' :M"r ..' '' .��1`.M..%.1 ZIG IC -N : taRTS'I'a4.ki�.')i "_tl f12,aan i`( £�fcre.��'! k l `g1'i'g,(mamma:.fk'Eir 5 '• , - ,;,-350 "r P" •fie. :dS`ti i' v '• 1)s1rt:' slag -� i . iJ l d ref rsllfbil' S, n' 4th Street/82nd Ave. Intersection Improvements 5745,000 5745,000 Traffic Impact Fees- District 111 yes I Design & Engineering SO Right -of -Way 5645,000 S645,000 Construct ion 5100,000 5100,000 040/05. -s/.;_tlirt..-:,n ±iItA.3);'. �..�: �'ivl ,.,,e1:; ^.w_.' i.Cd7rSkti.:' � •m i cc�• 614.4'41-4,- TK_, ,. - u,,'r &.17-4,:401.14 U�f'i*flif.Ar:t AR•G3tB%hvPC•'r+�2'�3e '",.a k AlVitMliqmi:1 CR 510 - 55th Avenue to Indian River, four lanes 52,864,547 SI .200,000 51,000,000 S5,064,547 Traffic Impact Fees- District 1 Yes 1 CR 510 - 55th Avenue to Indian River, four lanes 54,800,000 55,000,000 59,800,000 Optional Sales Tax Design & Engineering 50 Right -of -Way 51,871,797 51,871,797 Construction 5992,750 56,000,000 56,000,000 512,992,750 - kw � !'7.-'!1'...° .._gig4 C3A-m41✓... 217�t411?6 1r ' ag ...-.s__2_,..-4;6.4f_ I.-. 4.l: v..,47i 1 a4M �..:.��'�� � ,.1:V: •1 �.i.•T.'' _.�Y.. h{n., T G. ,.,.v1�. �.A �n..c+i..Y Y•'a�'�A•x,b�t.� ,,µµ.. � E.YS°`9�'�„br•fi .! _ � '.'.:.:44,6".'s ?2 ,g .,i7.€-T.iele'i' g ,� `...t••k i_iG �':YI41gw � tffi++•F_..e'}A4�t'v y�y � i1C23X2�� �1 �.�.Ci�F:{i30 gay yypE P�¢f �f Pdrvr�•.Y�y CR 510, 58th Ave to 55th Avenue, four lanes (1/4 mile) 51,000,000 51,000,000 52,000,000 Optional Sales Tax Yes I _ 51,000,000 51,000,000 Traffic Impact Fees- District 1 Design & Engineering 5200,000 5200,000 night -of. 'ay 5810,000 5800,000 Comm ract ion S2,000,000 52,000,000 TE7V 01C4.);: m"'t4s ),:'ff M9''. :; , .A ",-Mfz'Na.,i}'in° ,.it,4;U !%-440„a._- t:.% _''_..,'.•.4-.;;'-dx. #:.•:.-... `"R,5t, .1'. 'o °.n'': a°a•R:..°,.�`- fv:ls. " , .'....*' a..11i.. 1" .+.•, 4a i'15<•rit lA 5.1::..'/:M'F.?i-S'{°.. hl CR 510, CR 512 to 58th Ave, four lanes (5 miles) 52,125,000 52,427,021 54,552,021 FDOT Funded Construction No 1 FDOT to construct Design & Engineering 52,125,000 52,125,000 . Right -of -Way 52,427,021 52,427,021 Construction SO x�a .: 'g.: '?;zt¢;'- 3 'i•_�a,;:'�!:• a XF t41`.....-0'.;:1$4, o° rodri? .s A,; -P.,, -tr`. -- •� vi,. -..:,.!:,a:7•: .'� t A:41.vY_ b• o . 9. - ,r'.':y 1dsino: . - 4 :', Fo�A F - 4.3�_� TW.,. tat : i`-` i --_ .�'"F� rw," > °t�x�...y. F, S`�',w•o.:0+:+�F`._:•:`y"� CR 512 Resurfacing (Myrtle St -125th Ave) 5242,483 Z 5242,483 Gas Tax Yes Yes 3 5398,970 5328,478 5727,448 Crmnt Construction 5641,453 S328,478 5969,931 .r&34di .f3afi, - 10:%e_:'_.'1;244:- ..�,:c:'X�i-�l.: � cs,.eP=,t ;.�=:v°r-.qtar' Y•L7C.�•4C.:� �: A:r-'y: to]�:��-f--s t`a '�`:}�.: ��3c.=��_�' 1sC..-i :Meat A�;�TM_?:r�2.% A;'aM:ttisO C CR 512 Resurfacing Easy Street to USI , east bound (1.2 miles) and US 1 to Roseland Road, west bound (2.7 miles) 51,124,820 51.124,820 Lias Tax No 2 Will seek additional FDOT grant funding 5822,683 5822,683 Grant Construction 51,947,503 SI,9447,,503 n=.entrle 1- •- r +yyusilWra:.F , M65\-R:?f...0. Yh•,..1Ln.'a?I :.fig...f, 7,, '=FfS. °I!•�:Y�:�`rt �^.,.4.-�X %/`-* 1,1, -7ii7 �'--�.�'�LE-.V&Z YG.YtIar..1:1L:g2411A 2aiit„tatS•aTy.A.!;.7y 0uA CR 512 Resurfacing (125th Ave -I-95) SI84,962 5184,962 ,--/ Gas Tax Yes I 5554,888 5554,888 Grant Construction 5739,850 5739,850 ea' . `, ::� : y� . _.. ,-.. tom,: ;,c• . ,m>t�_. Fa:�•�K.�y"_+�: °� °'1,41...',..:',10,,,x;'.- ?c'"t`�s�.a'��'z, �Y, w:"aoiiiit � ; - i y`":rh% ':�,".-��.:, i•�S - i?i. two:: �� r�--a• � ,�. ' .M it9i.a ..°ar�.'�'ha{�}'.� b,_ - . - 3_�e.F'' .,... ;-d��°:.w.i+44r$'? Misc. Intersection Improvements 5600,100 5600,000 5600,100 5600,000 5600,000 53,000,000 Optional Sales Tax -�� No . 3 raita Ongoing; later years dependent on sales tax extension Design & Engineering 5100,000 5100,000 5100,000 5100,000 5100,000 5500,000 Right -of -Way 50 Construction �,5�.500,000 , i 2,,* -T4. . 174 ,�}� 5500,0005 t.. 747E Z40. 5500,000��¢ '4 -`4,' : -''•t 4,d.Se.,;,.a;''4^. 5500,000��y� /44 ,..�y550�0,000 � 11,1 A, . 52,500,000 1,0, % : .,�.-.•.1Pre. �' t.1�o' v , .,',".0 1.110_4 .1 4 ,'.F"lR'!.Y•.' �[e_ 4::J�, � pY-t- y�,.& �_.X 4�. :Nf+'§ g' +P,ry.t VAINO,$PM01 �q �y .`::Etat£i..,:b;6 c.:7 'V�-,'.••�' mr;,4 ,122 rf.',i S•t n°- ;, a...'i1:' .. Misc. Right of Way Acquisition 51,100,000 51,100,000 51,000,000 51,000,000 51.000,000 55,000,000 y�..M..=159 Optional Sales Tax No 3 Ongoing; later years dependent on sales tax extension Right -of -Way 51,000,000 , w � 51,000,000 S1,000,0001. :- .:8;,:y+w,n. (r�, 51,010,000 -" ' 51,000,000Y �.�'ur'F. ` 'a} 55,000,000 1?tN;t..:c�� 4VRT., r . aa4' Awa{�d 4". .7*."-iel4.0. 1�,. �n rr�i� Yf'.a�a'�b°in-,u'P'zaq.-t✓ '1 ? c .�., ,..�+, ..y ..:.....;...?_:j14... .i :.`. .;..s..,:•'.... •:,.... ' .. a 4r1 �' �t�y�r -`T�£i.I ` Oslo Road/66th Ave Intersection Improvements SI 7,292 517,292 Optional Sales Tax Yes 3 .�+'Z 51,157,690 S1,157,690 Traffic Impact Fees- District 111 Design & Engineering SO 50 Community Development Department Adopted December _, 2015, Ordinance 2015 - Page A-12 Comprehensive Plan Capital Improvements Element ,.a;xt4P ..-, """ - 4-• .; �, L : yx Pj ri.4 . F, a_n Y 011,2 04416 t i. r: Ya+,"1 a(. ° 3016/.1;7„ }. rna 'zu4s•.'• ixso 7n!'' • F1K„,'r 7� v x i, :;4,,; r.,, , ' iAli9 ;�("_ :r FaYe20t9/2v :. .''"4.`f•.'Ge',r`.x'��y-'ttk`Y,.t%i` L _ n ,7.'1 GraiidS',1 5 1 z?s' u! : -•:rl�i !�..,* .•� �5 e� , _%''s ^ Pt1y °ty Faedsd?� R.Ak�,,'RankfnQ.)'+ HS S MPr�b(%tY�� LavM} " rkz tK4' n'' #ar,` ab «e, ° h; c t x" Pte? Right -of -Way 5317.831 5317,831 Construction 8857,151 S857,151 .t7- '''''K`4.14'5 -x-. C.42U; br a iw•S..0..7, �AgI �,pg . 4 ' .G '.,:2 _' c _ . - _`v 3 :%-_-.n . ,.- �r t.: - ?.; °jt` 'a ...�... W4`.' .,. ac') : � d y.!ao .It^:S�:V... r.}� ��a�q� fi=t rdti3 �:fC�'CTd`V�.`��'.' �.n ''w"� � ..c ,. �F 'may r�*f?]�%�.MJi��'�•aq' Old Dixie Highway Resurfacing (7Ist St -CR 510) 51,425,001 81,425,001 Chant Yes 1 81,175,000 81,175,000 Gas Tax Construction 52,600,001 82,600,,00) g.':�rfk0, :r&,tli,(2,i i;J P'< .F;ar -...3001..:4 y0,;.i4. R �� .:.�:flN�:xg..z.. m - B.,7d.LY9�� X1.41 W c^6/ i -`6/1.•+.i.4 ivi r�gi y wg,;:5(= Mi:-u.ilc,Y. iL Old Dixie Highway Resurfacing (North Relief Canal -71st St) 5149,757 5149,757 Gat Tax Yes I Construction 5149,757 5149,757 Si)::.'ir lo.. i=t:.' F.i:4 ir§. 5� _..., i�`- _°� l -.,"`,S+ a__..z •. T6...:.•` t fraa'2, = "tr 2 ',•1-I.--..173.:_•.; .5.�_=. G:, e , .9 :-....:11,4,,,,s.'"s`:sl'4f trC'�'lsx-Nr. zeN.i, iavv,ry ` �7:°r {P`;Agib n.. Vero Lake Estates Sidewalks (87th Street, CR 510 to 106th Ave; 91st Ave, 87th Street to 79th Street) 51,211,453 51,211,453 Grant Yes 2 Vero Lake Estates Sidewalks (87th Street, CR 510 to 106th Ave; 91st Ave, 87th Street to 79th Street) 59,593 59,593 Optional Sales Tax Design & Engineering 59,593 S9,593 Construction 81,211,453 51,211,453 't'gp..i3ir i=a.4:A:i.lfZZ4u :-ftl 9 ."h^;:%;"1'.r.tt4.4 :t` .__1L.' ..,..¢ti•'t-ri--i+; -.'..-.`-i„:44} ".Mr:. . ?1'r". :..Pp '".-f wR.'4a{q,N. ,an-.Y"r 9�4� d.Sttzt �Afp,nl_TIltits"�ffi"L.B hiellits.' 4y9wviAYfroL FPq, � 11M Traffic controllers 5100,000 5100,000 5100,000 8100,000 8100,000 $500,000 Gas Tax Yes 1 Traffic Fiber Optic 5150,000 5150,000 5150,000 8150,000 5150,000 5750,000 Gas Tax Traffic Fiber Optic 5150,000 .v.r..'nti�.It 5150,000 :I4.",2;.ap:..'.'_'rj•i< SI 50,000 s`'F b1515 0,000 i,:".-.JF•a..pa4_ 51 50,000 j 'P_I fl_g-itAgsa. 5750,000 V_44kaU- Optional Sales Tax l.sf4,�dm-no°,,;49.• ` _,,N°°$ L°at•_2. aucu tiyaitxv1lg=• V„iYwF 4MtkµF: k�... • QL»:ir,-4.iSrt{iN''P.nN.•r4Al.Klk',...iri7.SFrtt,:is:',�°. Bicycle/Pedestrian Safety Improvements $500,000 5500,000 5500.000 $500,000 5500,000 52,500,000 Optional Sales Tax Yes I Design & Engineering S0 Right -of -Way S0 Construction 8500,000 5500,000 5500.000 85�00,000 5500,000 82,500 ,000 sO; 3agffel,tnyg0016(1 T-�;11-i _4.:c,•,:ip,":=- edti,?:.r 4 . o .• ia:0.';'4,-i-q:,,, i -44'.i-44'..'' 'Fyn . ;Oa Y.Laa-7lietig Mpl .911:wn.b'J. ' , �:`�.,�_ �.,h.M.vrv4ta. 4P•r - r ?•X•:+i7.0 _ a Sidewalks along 43rd Ave (Action 7.2) 590,000 890,000 Optional Sales Tax Yes 2 . 5536,229 5536,229 Grant Design & Engineering 510,000 558.229 568,229 Con . action 580,000 5478,000 8558,000 .nvc .n, ��,�•, , iit:h.3u:, .� e;,..,:A.c.4a 1,. i _ ...........,;,..o. ",,,,_ .-+,. miY-.; _ ..�'-.:,•e j�..' � 1 &: . l,�, 9 ., .ka �..in��. ?'--.:/ i• -•'•1•V!..•-•,7_, "�Jnt "SA � �da . 5.23 � ,, ^n Y.Kom.c��t.�'�°..11, r}.- 4- y.•��,i� - � ;°..as°°+°'.,4i'.iw .l AL._> ir1�.� �9 ^' �•'i11s�''�''.''��,�i'a..+vi?s s2� a d-si;t �7.-,a.YaT�e_�_Y*�$ Sidewalks along 45th St. from US 41 to 58th Ave (AC lion 7.3) 830,000 530,000 MPO Yes 1 Feasibility Study 830,000 530.000 yo 4 i8V.S.:".+roX42.2. t: 4)Ari_'tAre SP'4;,A a4nt':4;,.. :9ii� �.fi,C- A;'4 T.'..--.1:4.'0 :" rt^V21,m: ". n_.ri f..Z.3 ':-Ft�94Y" .Attiy_ P s��a:J: r,.'97 ��asTi ��'�GDW�a ::.v2FtE(041 Street Lighting at 41st St/32nd Ave, 49th St, and 45th Street and 491h Street Corridors (Action 12.2) 570,000 570,000 Street Lighting MSBU Yes 2 Construction $70,000 570,000 b.. , .. •X iF'.. .. �v 'Y,'a:, -'4 ''�'4 ?k .*. D s ��`.9i'�' �5�! `'aM�%2 ��yyd1:p v "'S�, �i Wit'-� � Yk'Mbr411w.fkt i 4 :',74.1A9315' 4�r j ; •-••%Pi°'"r�'�' %1 k�T-"'.`� ;' rc'!` � 1 kR. �• 74:x+ 14-PA�7 t ac ' �y?^ Kt:" 4 1`1Y. ,11_••.� •`N V2.',�$ `i :•_ i spa wx. a.�.:�..G�.'f�' � -4,r,+. .�,�i ' � , ��rx+r4.+T� vi . =P'»:,. t%t*-- tkI . 2J4 ��y� yft Vit" *=D•.4•3 1.44.f... ygsai,-!.{ •mS ' _ ?. .11 tea'^ ...ice � i�J ., 3`�•'^''.�F?: ve• � Y ," •a„ V n•� l�•'& i'�.r• eakir• b^ g$9� 1. =,IMOSit , _- .vim ch.y.W � w„y. :..ac,n•. : �r,�a,' '.. ''d�Fp'Yl•Ar_ �- * r"•_.y: �s'F�+S.* Vero Lake Estates 25% Petition Millings 5250,000 5300,000 5550,000 Gas Tax Yes 1 Vero Lake Estates 25% Petition Millings 5947,252 5900,000 51,847,252 VLE Assessments Design & Engineering 80 Right -of -Way S0 Construction 51,197 51,2400,00l0 5 2,31•9`7,252 4"t1 $ r7. •k7;1,•t f?s•s i'At..„reiina`le.-• t-arh°252 • aa':jc-d°�' ','YV.-11,7?„;', 0..:. K> ' - :t. e. ^.1, p 44, 41st Street/US 1 East Bound LeftTurn Lane 5886,245 5886,245 Optional Sales Tax Yes 3 „, Design & Engineering 586,245 586,245 Right -of -Way 50 Construction 5800,000 5800000 . 4 .. ...� ynor . ,.7.7s:.:494..:;:..! . �,' ���� v ;"� M,.� e'�• a'rRVe.S:N it...' •� f. �..� �.r ..* ^�' � '!.]t. Vm f.-9. .• 7 tr `'..r. n`�Q�' •`nJ.�m @y; 'Y..y. �.e� ,}.(n. `U..�+li�.� °,s ,(e'...`:NtAhP ,,'•'k q f ... -^+... .T1iif'^'S F+.. q1.r� X W,y,p• , .,�rT' - 1r,. ‘4, Community Development Department Adopted December_, 2015, Ordinance 2015 - Page A-13 Comprehensive Plan Capital Improvements Element 4ai:. L 'i.Y` .... 1 " . •• ray{ » :.. •�.+ '' �rw - f ��;�p,•+,.(:•i� eiM �%•-�' �r�..k�r.fr` ^"' ;. :• r..rtFF'i26.15/,ti`:'t. a, k i g Ci os Y p �':c ' K,Y'2f1,6/1�7�„�„a' '_1Y;a f4' i' .J. F,Yr29/7/3 :. f: 7r,;•; vac•' ;.E••,ar,1.9,�.'d°� ^•S4 Rs1)y`3019f29ia }; x 4• ::, •�T� ,Q -'q7 LCr�nd;iota/ •_ «; = a• ;'' ty� '•�•. u.. C'�` �� ' RereeeeSpare'-:..vT:a� *' .: " ? '.,i,ttitr»^: . F�ade01�+ a s:: ? `i !atiP!w!!tY'��k`� 117 ' yy •. ;-'i: i+,'.'.Nofa L,t' , 1st Street SW/66th Avenue 525,000 5500,000 51,000,000 51,525,000 Traffic Impact Fees- District III Yes 5 Design & Engineering 525,000 525,000 Right -of -Way 5500,000 5500,000 Constriction 51,000,000 51,000,000 v h �' + ,_ ? .'"'•'.d " ,$LI'!it`}a`,�8l.8�Y.a�'a,,S9S,s� ,�;-�' A `oN+: :'�a. • �'�.. '.Gi'ra�. 3,;i.c x �s..�.; 17.4 r' y . �'':F •' " �..=�:';�1->���Q,��..,.,.,�-`'�#.` :dr-zv ' It •ir- 47 s,��� •�-t,:t�Y•,"�,.m�'•4 ;ss�f 1°" d1�� r '� 0 1 -r.: Old Dixie/Highlands Drive 5100,000 5800,000 5900,000 Trac Impact Fees- District III Yes 3 Design & Engineering SI00,000 5100,000 Right -of -Way SO Construction S800,000 $800,000 /'� oRr`or,4 �4Alig�'a �-i.`d:: 'd.tet'av ;n`•7 req - E �Im��h' � � %9F- ^.�`'' .� �G "";,.'YF -,_x•• -.em - q `-•'''+. �i °,aN;7z,at.,, . � �!, '' '.7,i d'.*" �-,c8w. 2�'� r a .S 5� . ,�i � �` '�. i�:"9" Alr'_--: y � 2C+4. g.r s,.. -a w1' c�� vim. _._ r>3.:.� .._y�{?•7.Y;x�diai�� F'..f1iS.$,�i .2 �yy; �'S:�'o'•35,-.�G'�.e�,.!,TSn �Ll�y. f,a, k:44Z,Y.�.�'f'fE Total Transportation SO \ Design & Engineering 81,430,978 51,060,000 52,658,229 5200,000 5150,000 55,499,207 Right -of -Way SI1,688,442 55,752,272 55,282,433 54,533,000 55,788,021 533,044,168 Construction 519,932,938 524,262,575 517,148,401 517,782,960 512,528,241 591,655,115 Feasibility Study 530,000 SO SO 50 50 530,000 Traffic. Controllers & Fiber Optic 5400,000 5400,000 5400,000 5400,000 5400,000 52,000,000 Total Transportation 533,482,358 531,474,847 525,489,063 522,915,960 $18,866262 5132,228,490 Community Development Department Adopted December 2015, Ordinance 2015 - Page A-14 Comprehensive Plan Capital Improvements Element Revenge aedjailiendiilir Summary, n R, eve ae.5. e"ree •[ b" Tr&SIKEVERT W 20 f57t[ N_ ...FAV T6% I7 r,FAY Olr7,/18 u;I�FY 207$(1x9 `,( Ls4'F F1nl'420 G9/,29,Mi; rTlotalk Boating Improvement Funds $ 188,136 $ 125,000 $ - $ - $ - $ 313,136 Court Facility Surcharge $ 213,634 $ - $ - $ - $ - $ 213,634 Developer Funded Construction $ - $ - $ 200,000 $ 5,500,000 $ - $ 5,700,000 DHR Historic Grant $ - $ - $ - $ 50,000 $ - $ 50,000 FDOT Funded Construction $ 2,111,907 $ 903,636 $ 3,196,848 $ 916,500 $ 2,757,521 $ 9,886,412 FIND & RPT Grant $ - $ - $ - $ - $ - $ - FIND Grant $ 135,750 $ - $ - $ 125,000 $ - $ 260,750 Gas Tax $ 2,918,000 $ 1,308,000 $ 1,341,000 $ 1,374,000 $ 1,408,000 $ 8,349,000 General Fund $ 450,000 $ - $ 1,200,000 $ - $ - $ 1,650,000 Golf Club User Fees $ - $ - $ 100,000 $ - $ - $ 100,000 Grant $ 4,558,887 $ 6,152,971 $ 7,029,650 $ 8,467,419 $ 2,128,241 $ 28,337,168 Impact Fees (Emergency Services, Public Buildings, Law Enforcement, Solid Waste, Parks & Rec.) $ 3,717,640 $ 800,000 $ 425,000 $ 450,000 $ 475,000 $ 5,867,640 Land Acqusition Bond Proceeds $ 25,000 $ 25,000 $ 25,000 $ 25,000 $ 25,000 $ 125,000 Optional Sales Tax $ 47,038,382 $ 13,976,250 $ 14,587,250 $ 14,428,000 $ 7,559,813 $ 97,589,695 Payback from FDOT- Optional Sales Tax $ 442,975 $ - $ - $ - $ - $ 442,975 Solid Waste Assessments & User Fees $ 7,274,000 $ 4,505,000 $ - $ - $ 1,070,000 $ 12,849,000 St. Christopher Harbor POA $ 45,885 $ - $ - $ - $ - $ 45,885 Stormwater MSBU $ 19,000 $ - $ - $ - $ - $ 19,000 Streetlighting MSBU $ 50,000 $ 70,000 $ - $ - $ - $ 120,000 Traffic Impact Fees District I $ 3,615,984 $ 550,000 $ 600,000 $ 650,000 $ 650,000 $ 6,065,984 Traffic Impact Fees District III $ 2,070,748 $ 650,000 $ 750,000 $ 850,000 $ 850,000 $ 5,170,748 Transportation Fund $ - $ - $ - $ - $ - $ - Upland Mitigation Fund $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 250,000 VLE Assessments $ 1,147,252 $ 200,000 $ 400,000 $ 200,000 $ 200,000 $ 2,147,252 Water and Sewer Cash Forward $ 1,725,000 $ - $ - $ - $ - $ 1,725,000 Water and Sewer impact Fees $ 845,000 $ 1,250,000 $ 1,750,000 $ 2,000,000 $ 2,000,000 $ 7,845,000 Water and Sewer User Fees $ 2,000,000 $ 2,150,000 $ 2,500,000 $ 2,650,000 $ 2,850,000 $ 12,150,000 TOTAL $ 84,503,797 $ 36,720,857 $ 37,314,748 $ 40,560,919 $ 28,332,596 $ 227,432,917 E aditeret� Cit yob rt .I>< ,!!Y�. .��'Y�L . �:.w!`'=``�Ae �r, oo.5.41' `c� a., � f 16/17 �� � a 20 7118 ��....cl_�_J��i � gggi719� cta_t�.. �.-e: ��. 19.40" - al._ ..�,.�i. .�':��$ Tcgl.ii �d-� ',_...a9 Conservation and Aquifer Recharge $719,771 $475,000 $650,000 $725,000 $350,000 $2,919,771 Emergency Services $3,735,000 $5,720,000 $3,260,000 $1,470,000 $7,875,000 $22,060,000 Facilities Management $6,097,088 $0 $0 $0 $0 $6,097,088 Law Enforcement $1,425,000 $525,000 $0 $I,750,000 $1,650,000 $5,350,000 Parks and Recreation $8,382,841 $450,000 $2,300,000 $0 $0 $11,132,841 Sanitary Sewer & Potable Water $6,295,700 $5,044,300 $5,750,000 $5,350,000 $4,400,000 $26,840,000 Solid Waste $7,274,000 $4,505,000 SO SO $1,070,000 $12,849,000 StormwaterManagement $1,305,727 $150,000 $400,000 $5,900,000 $200,000 $7,955,727 Community Development Department Adopted December , 2015, Ordinance 2015 - Page A-15 Comprehensive Plan Capital Improvements Element Eiiii"k4itures73 YCateguiyn' ifi C"ai° 7n av,w„ ais fi 1ati-T,�20',167t117Jg1 2,,,1.Z4L8gia imm_2:,0ixosa agloyitIv2201m Total .tg% Transportation $33,482,358 $31,474,847 $25,489,063 $22,915,960 $18,866,262 $132,228,490 Total $68,717,485 $48,344,147 $37,849,063 $38,110,960 $34,411,262 $227,432,917 Total Revenues All Categories $84,503,797 $36,720,857 $37,314,748 $40,560,919 $28,332,596 $227,432,917 Total Expenditures All Categories $68,717,485 $48,344,147 $37,849,063 $38,110,960 $34,411,262 $227,432,917 Difference $15,786,312 411,623,290 4534,315 $2,449,959 46,078,666 $0 Community Development Department Adopted December _, 2015, Ordinance 2015- Page A-16 Public Hearing- B.C.C. 12.1.15 Office of LEGISLATIVE INDIAN RIVER COUNTY ATTORNEY IDA X - Dylan Reingold, County Attomey William K. DeBraal, Deputy County Attorney Kate Pingolt Cotner, Assistant County Attorney MEMORANDUM TO: Board of County Commissioners ��yy FROM: Dylan Reingold, County Attorney DATE: November 19, 2015 yy SUBJECT: Local Optional Sales. Tax Ordinance BACKGROUND. Section 212.055(2), Florida Statutes authorizes counties to levy the Local Government Infrastructure Surtax ("Optional Sales Tax") at a rate of up to 1.0 percent. The levy of this sales tax shall be pursuant to an ordinance enacted by a majority of the members of the Board of County Commissioners of Indian River County (the "Board") and approved by the voters in a countywide referendum. The Optional Sales Tax was first approved by the voters in 1989 for a period of fifteen (15) years. In 2002, the voters approved an extension of the tax for a period of fifteen (15) years and seven (7) months. This second term is set to expire on December 31, 2019. In order for another extension of the Optional Sales Tax to be considered on the November 2016 ballot, referendum language must be submitted to the Supervisor of Elections no later than August 31, 2016. On July 15, 2015, the Board approved a resolution in support of an extension of the Optional Sales Tax. Since that date, the City of Sebastian, the City of Fellsmere, the City of Vero Beach, the Town of Orchid and the Town of Indian River Shores have all adopted similar resolutions in support of the extension of the Optional Sales tax. Approved for December 1, 2015 BCC Meeting Public Hearings COUNTY ATTORNEY c.v;A.rao„ .appDatal ocd<<rm sopltrineor,trempo on•in t,,,Pt biles1(!ontennOutloaqi6M,P1.41(nocal npt,M,at Saks r ad;,a.do 156 Indian River Co. • ae trued Date Admin. !,, iiijY /f Co. Atty.,�' u 1S Budget _ r t 1 Department • — Risk Management — — 156 Board of County Commissioners November 19, 2015 Page Two Per Section 212.055(2)(b), Florida Statutes, in order to have a referendum on the extension of the Optional Sales tax, Board must enact an ordinance calling for a referendum on the levy of the Optional Sales tax. As noted by the County Attorney at the July 15, 2015 Board meeting, the County Attorney's Office had explained that the County Attorney would bring back an ordinance to the Board calling for the referendum once all of the municipalities had approved the resolutions of support. A statement which includes a brief general description of the projects to be funded by the Optional Sales Tax and which conforms to the requirements of Section 101.161, Florida Statutes will then be placed on the November 2016 ballot. Per section 101.161, Florida Statutes, the ballot summary shall not exceed 75 words in length. Additionally, the ballot title shall consist of a caption, not exceeding 15 words in length, by which the measure is commonly referred to or spoken of. The official ballot and question will be as follows: NOVEMBER 8, 2016 OFFICIAL BALLOT INDIAN RIVER COUNTY, FLORIDA ONE CENT SALES TAX EXTENSION SHALL THE DURATION OF THE ONE -CENT SALES SURTAX LEVIED IN INDIAN RIVER COUNTY BE EXTENDED AN ADDITIONAL FIFTEEN YEARS FROM DECEMBER 31, 2019, ITS CURRENTLY SCHEDULED EXPIRATION DATE, TO DECEMBER 31, 2034, TO FINANCE, PLAN, AND CONSTRUCT INFRASTRUCTURE INCLUDING ROADS, BRIDGES, JAIL EXPANSION, LIBRARIES, FIRE/PARAMEDIC STATIONS, STORMWATER IMPROVEMENTS, RECREATION FACILITIES, COUNTY ADMINISTRATION BUILDINGS, CLOSURE OF LANDILLS, AND ANY OTHER COUNTY AND MUNICIPALITY INFRASTRUCTURE PROJECTS ALLOWED BY LAW? FUNDING. FOR the extension of the one -cent sales tax AGAINST the extension of the one -cent sales tax During fiscal year 2015/16, the (One -Cent) Optional Sales Tax will provide estimated revenue of $16,296,551 to Indian River County and $6,230,721 to the five (5) municipalities ($22,527,272 countywide) to fund the infrastructure needs of the community. This revenue stream has been vital to meeting Indian River County's infrastructure needs such as; road construction, jail expansion, emergency vehicles, general facility construction, and park improvements. Please see the table below for a breakdown of expenditure by category over the last fifteen (15) years. It should be noted that the totals below include other funding sources such as grants. Optional Sales Tax accounts for $160,506,980 of the total, which Indian River County was able to leverage with additional grant funding of $56,566,231 for the total of $197,073,211. In the absence of the Optional Sales tax, these infrastructure projects would not get constructed, would be delayed substantially, or other funding sources would be utilized. C ICsers'nannm'AppDoialocaleNic fiUlindaa7empura Internet Files+Contene(hd«Ak,J 68S1'1.VQ•Iaal °pmol Sales Tar O.dinance.doc 157 Board of County Commissioners November 19, 2015 Page Two Project Category 1 Road Projects, Sidewalks, etc. Sales Tax Vxpenditures $48,830,352 Percentage of Total 24.8% Sheriff's Office $30,241,512 15.3% Emergency Services $5,184,066 2.6% Indian River Lagoon/ Stormwater $19,205,286 9.7% General Facilities $47,437,530 24.1% Parks & Recreation $50,553,835 15.5% Other Miscellaneous $15,620,630 7.9% Total — All Expenditures $197,073,211 Since the referendum will be added to the November 2016 ballot, staff does not anticipate any significant additional costs for the election. RECOMMENDATION. The County Attorney's Office respectfully requests that the Board open the public hearing and then adopt this proposed ordinance extending the Optional Sales Tax. ATTACHMENTS. Board Resolution 2015-84 City of Sebastian Resolution Cit y of Fellsmere Resolution City of Vero Beach Resolution Town of Orchid Resolution Town of Indian River Shores Resolution Proposed Ordinance extending the Optional Sales Tax C.,ilxes n ne mUppl)maloeal'.t 4cnw f hNSndo»alTempumndnternet FlesConlenLOadaakUK6JSP1.11(PLacal Opiannl Saler Tar Ordinance.d c 158 RESOLUTION NO. 2015- 084 A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY EXPRESSING SUPPORT FOR CONTINUATION IN INDIAN RIVER COUNTY OF THE LOCAL GOVERNMENT INFRASTRUCTURE ONE -CENT SALES SURTAXIDISCRETIONARY SALES SURTAX AUTHORIZED PURSUANT TO SECTION 212.055, FLORIDA STATUTES. WHEREAS, Section 212.055, Florida Statutes, authorizes a county discretionary sales surtax of up to one cent for a period of up to fifteen years, if approved by the voters of the county, for the funding of infrastructure of the county and municipalities within the county; and WHEREAS, the voters of Indian River County approved the one -cent discretionary sales surtax for a period of fifteen years at a referendum held on March 14, 1989; and WHEREAS, in 2002, the voters of Indian River County approved an extension of the one -cent discretionary sales surtax until December 31, 2019; and WHEREAS, the revenue from this tax has helped to reduce the burden on property taxes within Indian River County; and WHEREAS, the revenue from this tax results in lower overall impact fees through assisting with providing an environment favorable to economic development; and WHEREAS, a continuation of this tax beyond the expiration date of December 31, 2019, will be in the general interest by allowing tourists and other visitors to Indian River County to help pay for some of the amenities which they enjoy here; and WHEREAS, before moving forward with enacting an ordinance and taking the issue to the voters, the Board of County Commissioners of Indian River County wishes to express its support of extending the tax and also seeks such support from the municipalities within Indian River County, NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, THAT: Section 1. The above "WHEREAS" clauses are true and correct, and are hereby adopted as findings of the Board. Section 2. The Board of County Commissioners of Indian River County expresses its support of extending the discretionary sales surtax of up to one cent. F W+a.wr llimit GENFRtLIR.sohatom & OdmanceslF.nhaorotOp,o.&Sak, T &,. Page 1 of 2 159 RESOLUTION NO. 2015- om The foregoing resolution was moved for adoption by Commissioner O'Bryan , and seconded by Commissioner Davis , and, upon being put to a vote, the vote was as follows: Chairman Wesley S. Davis Ayr:. Vice Chairman Bob Solari Aye Commissioner Joseph E. Flescher Aye Commissioner Tim Zorc AyP Commissioner Peter D. O'Bryan Aye The Chairman thereupon declared the resolution duly passed and adopted this of July, 2015. ATTEST: Jeffrey R Smith, Clerk of Cou an • C • /ptrol ler By 4/ Clerk PAtoomsylmialGENFRALtRoollaions s onaiI..r..Vtuor.aw..Optional S.k rar.ax 14th day •RS•.**%•% BOARD OF COUNTY COMMISSIONF4`t •'*., INDIAN RIVER COUNTY, FLORID44. •\.• is ^Sz: By: Wesley S. Davis, Chairman BCC approval date: July I4 , 2015 . ••... ir;;�,;;;;•• Approved as to form and legal sufficiency: By: ylan Reingold, County Attorney Page 2 of 2 160 RESOLUTION NO. R-15-21 A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, EXPRESSING SUPPORT FOR. CONTINUATION OF INDIAN RIVER COUNTY LOCAL GOVERNMENT INFRASTRUCTURE ONE -CENT SALES SURTAX/DISCRETIONARY SALES SURTAX AUTHORIZED BY SECTION 212.055, FLORIDA STATUTES; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, Section 201.055, Florida Statutes, authorizes a county discretionary sales surtax of up to one cent for a period of fifteen years, if approved. by the voters of the county, for the funding of infrastructure of the county and municipalities within the county;, and WHEREAS, in 1989 the voters of Indian River County approved the one -cent sales surtax authorized by Florida. Statutes Section 212.055 for .fifteen years and then approved continuation in 2002 for an additional fifteen years and seven months; and WHEREAS, the City Council of the City of Sebastian supported the one -cent sales surtax in 1989 by adoption of Resolution No. R-89-06, and again -in 2002 by adoption of Resolution No. R-99-22; and WHEREAS, the revenuefrom this surtax helps to reduce the burden on property taxes throughout the county and allows tourists and visitors to Indian River County to help payfor some of the amenities which they enjoy here; and WHEREAS, the City of Sebastian once again supports the efforts of Indian River County to continuethe one -cent sales surtax: NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, as follows: SECTION 1. The City of Sebastian, Florida, does support Indian River County in its efforts to continue the local -option one -cent sales tax beyond the December 31, 2019 expiration, by adopting an ordinance to place a referendum on the November 2016 ballot. SECTION:2. CONFLICT. All resolutions or parts of resolutions in conflict herewith are hereby repealed. SECTION 3. EFFECTIVE DATE. This Resolution shall take effect upon its. adoption. The foregoing Resolution was passed for adoption by Council Member Coy , was seconded by Council Member Hill , and upon being put to a vote, the vote was as follows: Mayor Richard Gilimor aye Vice Mayor Jerome Adams ave Councilmember Andrea Coy aye Councilmember Jim Hill Ave Councilmember Bob McPartlan aye 161 The Mayor thereupon declared this Resolution duly passed and adopted this 1 2th day of August , 2015. ATTE Sally A. Mai•, MC City Clerk Approved as to Form and Content for Rel celby:the City of Sebastian Only: Robert A. Ginsburg, City Attorney H. Gillmor, Mayor 2 162 r RESOLUTION NO. 2015-39 A RESOLUTION OF THE CITY OF FELLSMERE, INDIAN RIVER COUNTY, FLORIDA, IN SUPPORT OF THE CONTINUATION OF THE LOCAL GOVERNMENT INFRASTRUCTURE ONE -CENT SALES SURTAX/DISCRETIONARY SALES SURTAX AUTHORIZED PURSUANT TO SECTION 212.055, FLORIDA STATUTES; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, Section 212.055, Florida Statutes, authorizes a county discretionary sales surtax of up to one cent for a period of up to fifteen years, if approved by the voters of the county, for the funding of infrastructure of the county and municipalities within the county; and WHEREAS, the voters of Indian River County approved the one -cent discretionary sales surtax for a period of fifteen years at a referendum held on March 14, 1989; and WHEREAS, in 2002, the voters of Indian River County approved an extension of the one -cent discretionary sales surtax until December 31, 2019; and WHEREAS, the revenue from this tax has helped to reduce the burden on property taxes within the City of Fellsmere; and WHEREAS, the revenue from this tax results in lower overall impact fees through assisting with providing an environment favorable to economic development; and WHEREAS, a continuation of this tax beyond the expiration date of December 31, 2019, will be in the general interest by allowing tourists and other visitors to Indian River County to help pay for some of the amenities which they enjoy here; and WHEREAS, the City Council of the City of Fellsmere wishes to express its support of extending the tax; and, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FELLSMERE, INDIAN RIVER COUNTY, FLORIDA, THAT: Section 1. The above "WHEREAS" clauses are true and correct, and are hereby adopted as findings of the Council. Section 2. The City Council of the City of Fellsmere expresses its support of extending the discretionary sales surtax of up to one cent. The foregoing Re, lution was read by title only and moved for adoption by Council Member 07U , and the motion was seconded by Council Member and, upon being put to a vote the vote was as follows: Mayor Susan P. Adams Council Member Fernando Herrera RESOLUTION NO. 2015- 34 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VERO BEACH, INDIAN RIVER COUNTY, FLORIDA, EXPRESSING SUPPORT FOR CONTINUATION OF THE INDIAN RIVER COUNTY LOCAL GOVERNMENT INFRASTRUCTURE ONE -CENT SALES SURTAX / DISCRETIONARY SALES SURTAX AUTHORIZED PURSUANT TO SECTION 212.055, FLORIDA STATUTES; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, Section 212.055, Florida Statutes, authorizes a county discretionary sales surtax of up to one cent for a period of up to fifteen years, if approved by the voters of the county, for the funding of infrastructure of the county and municipalities within the county; and WHEREAS, the voters of Indian River County approved the one -cent discretionary sales surtax for a period of fifteen years at a referendum held on March 14, 1989; and WHEREAS, in 2002, the voters of Indian River County approved an extension of the one -cent discretionary sales surtax until December 31, 2019; and WHEREAS, the revenue from this tax has helped to reduce the burden on property taxes within the City of Vero Beach; and WHEREAS, the revenue from this tax results in lower overall impact fees through assisting with providing an environment favorable to economic development; and WHEREAS, continuation of this tax beyond the expiration date of December 31, 2019 will be in the general interest by allowing tourists and other visitors to the City of Vero Beach to help pay for some of the amenities which they enjoy here; and WHEREAS, the City Council of the City of Vero Beach desires to express its support for continuation of the one -cent sales surtax and the efforts of Indian River County to take those measures necessary to obtain approval of the voters of Indian River County to continue the one - cent sales surtax, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF VERO BEACH, INDIAN RIVER COUNTY, FLORIDA, THAT: Section 1— Adoption of "Whereas" clauses. The foregoing "Whereas" clauses are hereby adopted and incorporated herein as forming the legislative findings, purpose, and intent of this Resolution. Page 1 of 3 N:\Client Docs \Resolutions\City Council\2015.09 15.Supporting.One.Cent.Sales.Surtax-wrc.docx 165 Section 2 — Support for Continuation of One Cent Sales Surtax. The City Council of the City of Vero Beach hereby expresses its support for Indian River County to continue the local option one -cent sales surtax beyond the December 31, 2019 expiration, and for adoption of an ordinance to place a referendum regarding extension of the one -cent sales surtax on the November 2016 ballot. Section 3 — Conflict. Should any resolution or parts of resolutions conflict herewith, the provisions of this Resolution shall supersede and control on the subject matter of this Resolution. Section 4 — Effective Date. This Resolution shall become effective upon adoption by the City Council. ************************************************* This Resolution was heard on the `� day of % Z015, after which hearing it was moved for adoption by Councilmember VnCtf rtr� , seconded by Councilmember L) (yr-) , and adopted by the following vote of the City Council: ATTEST: Mayor Richard G. Winger f e5 Vice Mayor Jay Kramer ( CS Councilmember Amelia Graves Q b Sen t Councilmember Pilar E. Turner n D Councilmember Randolph B. Old NI. e_.J CITY CSO ICI crry,0 O BEACH, FLORIDA J _ Tammy K. Vo k City Clerk [Seal] 'chard G. Winger Mayor Page 2 of 3 N:\Client Docs\Resolutions\City Council\2015 09 15.Supporting.One.Cent.Sales.Surtax-wrc.docx 166' Approved as to form and legal sufficiency: Wa . R. Coment Ci ttomey Approved as to technical requirements: Cy jra D. Lawson Finance Director Approved as conforming to municipal policy: l J.mes R. O'Connor City Manager Page 3 of 3 N:1Client Docs \Resolutions\City Council\2015.09 15.Supporting.One.Cent.Sales.Surtax-wrc.docx 167 RESOLUTION 2015-05 A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF ORCHID, INDIAN RIVER COUNTY, FLORIDA, EXPRESSING SUPPORT FOR CONTINUATION IN INDIAN RIVER COUNTY OF THE LOCAL GOVERNMENT INFRASTRUCTURE ONE - CENT DISCRETIONARY SALES SURTAX AUTHORIZED PURSUANT TO SECTION 212.055, FLORIDA STATUTES; PROVIDING FOR REPEAL OF PRIOR INCONSISTENT RESOLUTIONS; SEVERABILITY; AND AN EFFECTIVE DATE. WHEREAS, section 212.055, Florida Statutes, authorizes a county discretionary sales surtax of up to one cent for a period of up to fifteen years, if approved by the voters of the county, for the funding of infrastructure of the county and municipalities within the county; and WHEREAS, the voters of Indian River County approved the one -cent discretionary sales surtax for a period of fifteen years at a referendum held on March 14, 1989; and WHEREAS, in 2002, the voters of Indian River County approved an extension of the one -cent discretionary sales surtax until December 31, 2019; and WHEREAS, the revenue from this tax results in lower overall impact fees through assisting with providing an environment favorable to economic development; and WHEREAS, a continuation of this tax beyond the expiration date of December 31, 2019, will be in the general interest of the public by allowing tourists and other visitors to Indian River County to help pay for some of the amenities which they enjoy here; and WHEREAS, the Board of County Commissioners of Indian River County is considering moving forward with enacting an ordinance and taking this issue to the voters; and WHEREAS, on July 14, 2015, Indian. River County, Florida adopted Resolution 2015-084, which expressed support for continuation in the County of the local govemment infrastructure one -cent discretionary sales surtax authorized pursuant to section 212.055, Florida Statutes, and sought additional support from the municipalities located within Indian River County; and WHEREAS, the Town of Orchid desires to express its support for continuation in Indian River County of the Local Government Infrastructure One -Cent Discretionary Sales. NOW THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF ORCHID, INDIAN RIVER COUNTY, FLORIDA THAT: Section 1. Recitals. The foregoing recitals are true and correct and are hereby incorporated herein by this reference. Section 2. Expression of Support for Extending the Discretionary Sales Surtax of up to One Cent in Indian River County. The Town Council of the Town of Orchid, Indian River County, Town of Orchid Resolution 2015-05 Page 1 of 2 168; and independent provision, and such holding shall not affect the validity of the remaining portions of this Resolution Section 5. Effective Date. This Resolution shall become effective immediately upon adoption by the Town Council of the Town of Orchid, Florida. ADOPTED by the Town of Orchid, Flonda in a regular meeting assembled on the 9th day of September, 2! 15. 015114 was moved for adoption by / ,.001 Le,1' and seconded and adopted by the fol g cal vote. Mayor Ofstie Vice -Mayor Hughes Councilmember Gibbons Councilmember Thrailkill Councilmember Webber For Against CITE Terri Wallace, Town Clerk Approy legal form and sufficiency for The.. • of thid only: Anthony A. Garganese, Town Attorney Town of Orchid Resolution 2015-14 Page 2 of 2 Edward R. Hughes, Vice M RESOLUTION NO. 15-04 A RESOLUTION OF THE TOWN OF INDIAN RIVER SHORES, FLORIDA EXPRESSING SUPPORT FOR CONTINUATION OF THE LOCAL GOVERNMENT INFRASTRUCTURE ONE -CENT SALES SURTAX / DISCRETIONARY SALES SURTAX IN INDIAN RIVER COUNTY, FLORIDA AS AUTHORIZED PURSUANT TO SECTION 212.055, FLORIDA STATUTES. WHEREAS, Section 212.055, Florida Statutes, authorizes a county to apply a discretionary sales surtax of up to one cent for a period of up to fifteen years, if approved by the voters of the county, for the funding of infrastructure of the county and municipalities within the county; and WHEREAS, the voters of Indian River County approved the one -cent discretionary sales surtax for a period of fifteen (15) years at a referendum held on March 14, 1989; and WHEREAS, in 2002, the voters of Indian River County approved an extension of the one - cent discretionary sales surtax until December 31, 2019; and WHEREAS, the revenue from this tax has helped to reduce the burden on property taxes within Indian River County; and WHEREAS, the revenue from this tax results in lower overall impact fees through assisting with providing an environment favorable to economic development; and WHEREAS, a continuation of this tax beyond the expiration date of December 31, 2019 will be in the general interest of residents in the County by allowing tourists and other visitors to Indian River County to help pay for some of the amenities which they enjoy here; and WHEREAS, the Town of Indian River Shores wishes to express its support of extending the discretionary sales surtax of up to one cent. NOW, THEREFORE, BE IT RESOLVED, that the Town Council of Indian River Shores expresses its support of Indian River County proposing the extension of the discretionary sales surtax of up to one cent for voter approval. PASSED AND ADOPTED THIS 24th DAY OF SEPTEMBER, 2015. /s Brian M. Barefoot, Mayor ATTEST: /s Laura Aldrich, Town Clerk 17U ORDINANCE NO. 2015 - AN ORDINANCE OF THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, PROVIDING FOR THE EXTENSION OF THE EXISTING ONE -CENT (1 CENT) LOCAL GOVERNMENT INFRASTRUCTURE SALES SURTAX FOR AN ADDITIONAL PERIOD OF FIFTEEN YEARS BEYOND THE FIFTEEN YEAR DURATION ESTABLISHED FOR THE 1989 SURTAX IN INDIAN RIVER COUNTY ORDINANCE NO. 89-6 AND AS EXTENDED FIFTEEN YEARS AND SEVEN MONTHS AS PROVIDED FOR IN INDIAN RIVER COUNTY ORDINANCE 2002-21; PROVIDING FOR A REFERENDUM ON THE EXTENSION OF SUCH SURTAX; PROVIDING THE FORM OF THE BALLOT TITLE AND THE QUESTION ON THE REFERENDUM; PROVIDING FOR A GENERAL DESCRIPTION OF THE PROJECTS TO BE FUNDED BY THE EXTENDED SURTAX; PROVIDING FOR DISTRIBUTION OF A PORTION OF THE PROCEEDS OF THE EXTENDED SURTAX TO ALL MUNICIPALITIES WITHIN INDIAN RIVER COUNTY; PROVIDING FOR EFFECT OF REFERENDUM RESULTS; PROVIDING AUTHORIZATION FOR NECESSARY ACTION; PROVIDING FOR SAVINGS CLAUSE; PROVIDING FOR SEVERABILITY, PROVIDING FOR FILING WITH THE DEPARTMENT OF STATE AND THE DEPARTMENT OF REVENUE; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the Indian River County Board of County Commissioners adopted Ordinance 89-6 at a duly noticed public hearing on January 30, 1989, to authorize the levy of a one -cent discretionary infrastructure sales surtax (the "Surtax") and to call for a referendum to be held on March 14, 1989 for voter approval of the Surtax; and WHEREAS, the referendum establishing the Surtax was approved by the voters; and WHEREAS, the Surtax was set to expire on May 31, 2004; and WHEREAS, on July 5, 2002, the Indian River County Board of County Commissioners adopted Ordinance 2002-21 authorizing the extension of the levy of the Surtax and calling for a referendum to be held on November 5, 2002 for voter approval of the extension of the Surtax; and WHEREAS, the referendum extending the Surtax was approved by the voters; and WHEREAS, the Surtax is now set to expire on December 31, 2019; and FlArmn ylliidoKGENFRAL1Rrsol.rtw d O dmm.rrsb.d'na crstOpiarol Sole. Teri On3m.rr.docr 1 171 ORDINANCE NO. 2015 - WHEREAS, the Indian River County Board of County Commissioners has thoroughly considered the options available to it with respect to the extension of the Surtax shall be extended through December 31, 20234; and NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA THAT: Section 1. Enactment Authority. This Ordinance is enacted pursuant to section 212.055(2), 212.054(5) and 101.161(1), Florida Statutes, and other applicable law. Section 2. Legislative Findings. The Indian River County Board of County Commissioners finds that the "Whereas" clauses above are true and correct, and hereby incorporates such clauses as the legislative findings of the Board. Section 3. Approval of Extension of Levy of 1989 Surtax . Subject to voter approval as hereinafter set forth, the Indian River County Board of County Commissioners, as the governing body of Indian River County, Florida hereby approves the extension of the current levy of the Surtax for an additional period of fifteen years beyond the fifteen year and seven month extension approved in Ordinance 2002-21 and approved by the voters. The collection of the extended levy of the Surtax will commence midnight 12:00 a.m., January 1, 2020 and continue for a period of fifteen years through December 31, 2034. Section 4. Surtax Referendum. Pursuant to Section 212.055(2), Florida Statutes, a referendum election shall be held in Indian River County, and the Supervisor of Elections shall cause to be placed on the ballot for the November 8, 2016 General Election, the question of the approval or disapproval of the extension of the existing Surtax provided in Section 3 of the Ordinance. Section 5. Official Ballot Title and Question. The form of ballot title and question to be used in the referendum on the extension of the Surtax shall be insubstantially the following form: NOVEMBER 8, 2016 OFFICIAL BALLOT INDIAN RIVER COUNTY, FLORIDA ONE CENT SALES TAX EXTENSION F.1.4aorney1LadaiGENERALlResoluaan3 d O.data rtslOnf sanc..lOpdonal Safes Tar O.chneavadoa 2 172 ORDINANCE !NO. 2015 - SHALL THE DURATION OF THE ONE -CENT SALES SURTAX LEVIED IN INDIAN RIVER COUNTY BE EXTENDED AN ADDITIONAL FIFTEEN YEARS FROM DECEMBER 31, 2019, ITS CURRENTLY SCHEDULED EXPIRATION DATE, TO DECEMBER 31, 2034, TO FINANCE, PLAN, AND CONSTRUCT INFRASTRUCTURE INCLUDING ROADS, BRIDGES, JAIL EXPANSION, LIBRARIES, FIRE/PARAMEDIC STATIONS, STORMWATER IMPROVEMENTS, RECREATION FACILITIES, COUNTY ADMINISTRATION BUILDINGS, CLOSURE OF LANDILLS, AND ANY OTHER COUNTY AND MUNICIPALITY INFRASTRUCTURE PROJECTS ALLOWED BY LAW? FOR the extension of the one -cent sales tax AGAINST the extension of the one -cent sales tax Section 6. Use of Revenues by Indian River County and the Municipalities in Indian River County. (1) Indian River County Uses. Indian River County hereby commits to the use of Indian River County's share of the proceeds of the extension of the Surtax, if the extension of such Surtax is approved by a majority of the voters voting in the referendum, to finance, plan, and construct infrastructure; to acquire land for public recreation, conservation, or protection of natural resources; to provide .loans, grants, or rebates to residential or commercial property owners who make energy efficiency improvements to their residential or commercial property, if a local government ordinance authorizing such use is approved by referendum; or to finance the closure of county -owned or municipally owned solid waste landfills that have been closed or are required to,be closed by order of the Department of Environmental Protection, any and all of which purposes are approved by the electors. (2) Municipality Uses. Municipalities may only spend their share of the proceeds of the extension of the Surtax, if the extension of such Surtax is approved by a majority of the voters voting in the referendum, to finance, plan, and construct infrastructure; to acquire land for public recreation, conservation, or protection of natural resources; to provide loans, grants, or rebates to residential or commercial property owners who make energy efficiency improvements to their residential or commercial property, if a local government ordinance authorizing such use is approved by referendum; or to finance the closure of county -owned or municipally owned solid waste landfills that have been closed or are required to be closed by order of the Department of Environmental Protection, any and all of which purposes are approved by the electors. F.Wron.rylLn/o1GENERAL1Resolvio s A Ord nanseslOrdinanreslOpional Soles T., On3nmae.does 3 173 ORDINANCE NO. 2015- (3) Infrastructure Definition. For purposes of the use of revenues from the extension of the Surtax by Indian River County and the municipalities in Indian River County, the term "infrastructure" shall have the meaning as set forth in Section 212.055, Florida Statutes (2015), including: a. Any fixed capital expenditure or fixed capital outlay associated with the construction, reconstruction, or improvement of public facilities that have a life expectancy of 5 or more years and any related land acquisition, land improvement, design, and engineering costs. b. A fire department vehicle, an emergency medical service vehicle, a sheriffs office vehicle, a police department vehicle, or any other vehicle, and the equipment necessary to outfit the vehicle for its official use or equipment that has a life expectancy of at least 5 years. c. Any expenditure for the construction, lease, or maintenance of, or provision of utilities or security for, facilities, as defined in Section 29.008, Florida Statutes. d. Any fixed capital expenditure or fixed capital outlay associated with the improvement of private facilities that have a life expectancy of 5 or more years and that the owner agrees to make available for use on a temporary basis as needed by a local government as a public emergency shelter or a staging area for emergency response equipment during an emergency officially declared by the state or by the local government under Section 252.38, Florida Statutes. Such improvements are limited to those necessary to comply with current standards for public emergency evacuation shelters. The owner must enter into a written contract with the local government providing the improvement funding to make the private facility available to the public for purposes of emergency shelter at no cost to the local government for a minimum of 10 years after completion of the improvement, with the provision that the obligation will transfer to any subsequent owner until the end of the minimum period. e. Any land acquisition expenditure for a residential housing project in which at least 30 percent of the units are affordable to individuals or families whose total annual household income does not exceed 120 percent of the area median income adjusted for household size, if the land is owned by a local government or by a special district that enters into a written F.Ugro yl LdolGFNFR1LVie+olnlwu d G,dnanceelOrdinancrrtOpriorol Sal. T Ordneure.dxs 4 174 ORDINANCE NO. 2015 - agreement with the local government to provide such housing. The local government or special district may enter into a ground lease with a public or private person or entity for nominal or other consideration for the construction of the residential housing project on land acquired pursuant to this sub -subparagraph. (4) Distribution to Municipalities. State law provides that municipalities are to receive a share of the revenues from the extension of the Surtax in accordance with the terms of any interlocal agreement entered into between the Indian River County Board of County Commissioners as the governing body of Indian River County, Florida and the governing bodies of the municipalities representing a majority of the Indian River County's municipal population or, in the absence of an interlocal agreement, in accordance with the state revenue sharing formula. The infrastructure sales surtax proceeds from the extended levy of the Surtax shall be distributed to the respective municipalities within the County pursuant to the state revenue sharing formula. Section 7. Referendum Results. If a majority of the votes cast at the referendum in respect to the extension of the 1989 Surtax shall be "FOR the extension of the one -cent sales tax", the Surtax extension shall be approved and the extension of the Surtax shall thereupon be levied effective January 1, 2020 and shall continue in full force and effect through and including December 31, 2034. Section 8. Savings Clause. In the event the Referendum is not approved, the levy of the 1989 Surtax shall remain in effect as originally provided in the Ordinance, and the proceeds of the Surtax shall continue to be used for the purposes provided in Ordinance 2002-21 and shall continue to be distributed as provided in Ordinance 2002-21. Section 9. Authorizing Necessary Action. The Board hereby authorizes the proper officials to do all things deemed necessary in connection with the holding of the referendum and the levy of the Surtax, if approved, to the extent provided by law and in this Ordinance. Section 10. Severability. If any part of this ordinance is held to be invalid or unconstitutional by a court of competent jurisdiction, the remainder of this ordinance shall not be affected by such holding and shall remain in full force and effect. Section 11. Filing with Florida Department of State and Department of Revenue. The Clerk is hereby directed to send a certified copy of this Ordinance to the Florida Department of State and to the Department of Revenue. Section 12. Effective Date. This Ordinance shall become effective upon filing with the Florida Department of State. FlAkonrylLin ialGENFR1LIRriol.aa., .4 OntnmicrslOnLnanc”10pua.a1 Saki Tar Ordwrcr.darr 5 175 ii ORDINANCE NO. 2015 - This ordinance was -advertised in the Indian River Press Journal on the 2.1_ day of November, 2015, for a public hearing to be held on the 1st day of December, 2015, at which time it was moved for adoption by Commissioner , seconded by Commissioner ; and adopted by the following vote: Chairman Bob Solari Vice Chairman Joseph E. Flescher Commissioner Wesley S. Davis Commissioner Peter D. O'Bryan Commissioner Tim Zorc The Chairman thereupon declared the ordinance duly passed and adopted this 1st day of December, 2015. BOARD OF COUNTY COMMISSIONERS INDIAN RIVER COUNTY, FLORIDA By: Bob Solari, Chairman ATTEST: Jeffrey R. Smith, Clerk of Court Approved as to form and legal sufficiency: and Comptroller By: By: Deputy Clerk Dylan Reingold, County Attorney EFFECTIVE DATE: This ordinance was filed with the Florida Department of State on the day of , 2015. F.I.Anorney1L.L2IGENERALLResol.ons Ordomce.tOrdi.wxe.lOpnan, Saks T Adnm.c..do. 6 176 lo.A -I. Indian River County Board of County Commissioners December 1, 2015 County Initiated Request to Amend the Capital Improvements Element (CIE) of the Comprehensive Plan Purpose of Comprehensive Plan Text Amendment • To Recognize Changes in Existing and Future Public Facility Needs & Changes in Funding • To comply with yearly CIE update requirement of State Law and Comprehensive Plan Policy • Includes CIP for FY 2015/16 — 2019/20 Adoption Process • Different from standard plan amendments • Requires only one public hearing • No Planning and Zoning Commission review • No state agency review CIE Preparation • Joint Effort By Several County Departments • Managed By Planning Staff • Directed By Budget Department Highlighted Changes • Updated Existing Revenue information and Updated Revenue Projections • Updated Appendix A, Indian River County Five - Year Schedule of Capital Improvements (CIP) • Updated/Revised All Tables, Figures & Corresponding Text Forecasted Revenue • Increased Forecasted Revenue — Improved Housing Market — Improved Financial Markets — Optional Sales Tax Uncertainty Impacts Year 5 • Programmed Revenue Sources fund all five years of CIP Pee - A-3 Appendix A — Five Year CIP Schedule • Limited County resources directed towards priority concurrency related projects — Project Time Frames Extended — Project Costs Modified • Total 5 Year CIP Expenditures Increased from $ 202,277,670 (last year) to $227,432,917 (proposed) 7e, -A- 4 _ __ 5: �y Existing;(°Last) _max a-<-._ ;3.��::r. tea.::. _ - _ >>Comparisonrof - _ 5_Year"±CIP Expenses by Category to_Proposed tS Year CIP=Expenses byCategory FY 2014/15 F2015/167 Difference;% $1 ,Category ;__ 2018/19_.201$/2041/iDifference =Conservation°&eAquife -T `t=" $845,000 $2,919,771 $2,074,771 246% :Recharge =-- Emergency Slices ti, $1i.255,o89. - -,. s S x$22,060,000. $` ,:, iI 59,804.911 `_ _ 80%: °General Services ;Facilities_ :Management =_' . , ' 53,905,000 $6,097,088 52,192,088 56% :Law,Enforcement & K Y. = -` ,- .52,083,068, E .$5,350;000, x $3,266,932 _ -157%` ;Corrections --®R._>_.__. _ 58,464,972 $11,132,841 $2,667,869 32% Recreatiostai.eniSPacer` Sanitary ewer. Potable _ ; :u ; 1$13,809,728 = 00 26,840,000 fi�$, =3 1069 .Watery _ _ ._ .. - _. Solid_Waste, ' = _' _ _ _$13,030,272 $12,981,079 - $12,849,000 ($132,079) -1% s�_ StormwaterEManagement 4,171 " - -.-'511,925,657 - 'z - 57,955;727 _ ($3,969,930). s 33%- . _ $136,787,533 $132,228,490 ($4,559,043) -3% FranSpoltatiOf :.. _. Totals=E= - __ :m x$202,277,670 _$227;432,917, *525;155,247 12%' 7e, -A- 4 Level of Service (LOS) Standards • Maintained for 5- year period • Threatened long term without Optional Sales Tax extension or replacement revenues Appendix A - 5 Year Capital Improvements Plan Expenditures By Category Element or Category 2015/16 2016/17 2017/18 2018/19, 2019/20 Total Conservation & = A_ wfer:Rechar e:---__ $719,771 £.v _.. _" ._ ..:.. $475;000 r_�.:,::.__ a S650 000 �._ _ -..-. « 5725,000 - - 5350 000 --_- -' "52;919 771 EmergencrsServices S3;735,000 ,; $5;720,000 '° $3.260;000 -A.151;470.000 -- $7,875;000 LL:_ S2406000 -Facilities D -5-1 ement 'S6,097,088 -50 : w SO -=SO e 50 ., 56,097,088 " Lay.Enforcement;& _ Correchons -51 425,000 f525 000 _ S0 0,0 ;51,7500 51,650000 5 50.00 5_,30 _ &Open Recreation Spac S8 382841 5450,000 52.300,000= S ,;75:1 -1;1327§F1 Saintary'Sgweg& Potable Rates z•_ `S6 295 700 55'-044,300 " S5-,759,610 ` S5 550,660.-„i'54:160.1:616 $26;840.006 =Solid-Wa'ste =.` ``====- = 7274000-_:54- 05000 - SO: -3- 7.-:'": "S0. =S1070300___''S12;849�000 "Stn----. -ter= :51305;7295150,000 = ° "' S400 000 SSS 900.000 $200,000 ,s7,9.5-.-,=727 .Management. _..._., Transportation -_' : =:_ _S3. 4-__ _533;482,358 4---8_. ',;531;474;847 _ _ _::$25,489,063 e522�915;960 ,9 '_.3-4,915.9§0 `rS18866262 5132;228;49 Total -- - S68717-485 548;344 147 =S37.849063 -S38.110 960 - `S34 411;26 = 5227,432;917 174.14-5 Roads Completed (14/15) or Under Construction • 66th Ave widening: SR 60 to 49th Street $1,011,993 (payment remaining) • 45th Street Beautification — 43rd Av to US1: Phase I $1,600,000 )74. A- 6 Revenue GasrTar Projected FY 2015/16 _ S2 918 000,_ Transportation F1' 2016/17 - .S1;308 000 F1' 2017/18 1. '51 341 000 F1' 2018/19 $1.37400 Revenue FY 2019/20 S l 408 000 Total ` _ =$8:349,000 _ Int erest_=:-,_ z.-- =:;.540,000_-=_; =560,000--=:5100000=_.:_S100,000>_ __5109,022=__ =_S409,022 ;Giants:._ _ ___ =__ __ =_'S3.483,887==_ S3;557,97.1 t-_-+7,:$54'29,150 _ $2,767;419 =:=`:S2;128.241 ='-517;167:'1`68 Traffic=lm ac"IF ees==_ ^Districts., . - _ = `• = 53.6 5,98 -= - - _ 5550000 =`__ _ = 560- --, 5650 000 V 5650 000 , :56;065.98. Trafficrlmpact Fees_ -- '-'7,;'.— _ -= — __ _- _--52;040.6.17 - =__ 51;300;000=•`_51; _400;000 ;_ _S 1;500,00.0 =_ -=5.1;500,000 _ _57;740,617 :Traffic Impact Fees Districtf111_ r 407,p37:4 8 ;. :S650 000 -- 5,7,..c.):,99,0 `'' ;5850 000 _ 5850 000 - 55;170;748 Optional Sales Taz _ -75%.75%.75%.7564.:75% = -- `-- `_ _._:_'- 77,:z. " €-:S31'1518.000'' _ _ -_ - :._ 511201.250F - __' _ _' _--_ _= _ _ _ ` = 511537;250=_$11;883;000 _---` =_ - _ -- - _=_ `- - _ _ =_ - - 53,059,813--569;199313 .Vs_ - _ -for3inontls rPa back=from F150 T---- --�-s -_ --_ _-__ ` Opnonal Sales -Tax= :_ _- ' =' -_: 5442,975 = _ _- _ __.=t.. = -: ' : =-SD _ ___--'--: _-:_ _,_, _... _ •59 :_, ,__ _-.:_ _ -' _'_. - SO _:_:_. _ __: =_ _ F_:-_.`_-__,.-, ::,' 5442;975 _-. r - = - =50 = __Developer Funded_ - Construction_=` :_ :_ __-'''t-'-''' . _ =- SO . == = - -- -=' - = S- =.--t1-7---W':'''''' - - = $200,000 i= = =:.5"'-''1-`-'="c:42 55,500 000 - = 55 ' `. ;_ 55,700,000 _ _�----.-- SO _ yFDOT,Funded;:__:_. -----:._u :_ : _= =_r=: - GonstrucUon �- _ .2 iri__: :;:=52;111:907? _ .... ........ ... ,. S90.3;636'.--53;196;848:.: :..:.. 1 _ §16;5_96 -- _-:5x_-$2;757f5_21=;4:_,$9:886;412 - - _-_ — _ _ -_ .B - _ Street-Ligtiting:MS U_:....,_-. _-_ 550:000::_; _ -$70;000: :�- _ :__ _ , . ___ _-. ____SO - - __= 0 � :." .=..= 5 '_: • -'_ 5 t `-- 0f.-7.,..--1 120;000 S , MPO.)._;: -t_ =___:__; _._ -€ -- -. 30`000 L ::_ `,,-,S0 - :7' 01 `s SO =:;._=§___ ;_S0 -__ =530.000 VLEAssessments --. _:=.51.,147:252:_:_°_'S200,000-==-'=5200;000:=::5200:000:: :'_S200:0001 51947252 Total:Reenue�_=-_- :.549:469:370`: 519:8-00;857=-524;554;748;=525;7.40;919 "512;662159 _5132;228;49 Roads Completed (14/15) or Under Construction • 66th Ave widening: SR 60 to 49th Street $1,011,993 (payment remaining) • 45th Street Beautification — 43rd Av to US1: Phase I $1,600,000 )74. A- 6 Roads Already Bid or to be Bid Upcoming Year • 37th Street widening: US 1 to Indian River Boulevard $5,100,000 BREVARD COUNTY Roads Completed (14/15) or Under Construction Roads Bid orReady To Bid in Coming -Year INDIAN RIVER COUNTY 00" ST s Qr - _ - -Atlantic Ocean • \ SS' ST 1R 1 71" 13. ST Sik 4 • taz )74-A- 7 Other Major Non -Transportation Projects • Two New Emergency Service Stations • South County Intergenerational Multi -Purpose Facility • North County Reverse Osmosis Expansion • Partial closure of a landfill cell and construction of a new cell • New Court Room Facilities • Law Enforcement Aviation Hangar • Conservation lands access improvements Major Projects Funded by.Optional Sales Tax Project Description Total Budget FY 15/16 - 19/20 66th Avenue widening - 49th Street to 65th Street 512,393,963 66th Avenue widening - 65th Street to 83rd Street 51,216,000 CR 510 widening - 55th Avenue to Indian River $9,800,000 CR 510 widening - 55th Avenue to 58th Avenue $2,000,000 26th Street - 43rd Avenue to 58th Avenue 55,500,000 37th Street Widening $5,000,000 43rd Avenue widening - 18th Street to 26th Street $8,843,768 1st Street SW & 27th Avenue Intersection Signalization 51,600,000 1st Street SW & 43rd Avenue Intersection Signalization 52,190,964 Bicycle & Pedestrian Safety Improvements $2,500,000 Additional & Replacement Fire Rescue Vehicles $2,980,000 800 MHz Communications System - Required Upgrades $4,400,000 Sheriff Aviation Hangar $1,450,000 Corrections Medical Housing Expansion 51,500,000 IR Lagoon/ Stormwater Improvement Projects 51,686,227 South County Intergenerational Facility $4,448,201 Shooting Range - Sporting Clays Skeet/Trap Expansion 51,000,000 New Courtroom in existing Courthouse $3,000,000 Total $71,509,123 /74- A- 8 Summary • Project time frames extended, and project costs modified • Limited County Resources directed towards priority concurrency related projects • Level of Service Standards maintained for 5 years; threatened long term due to Optional Sales Tax uncertainty • CIE is consistent with the Comprehensive Plan • CIE is Financially Feasible Recommendation BCC approve the update to the 5 Year CIP for FY 2015/16 — 2019/20 and supporting data and analysis of the CIE by adopting the attached ordinance A- 9 Indian River Press Journal State of Florida County of Indian River Before the undersigned authority appeared Kimberly Piston who on oath says the he/she is Account Manager at the INDIAN RIVER PRESS JOURNAL, a daily newspaper published at Vero Beach in Indian River County, Florida, that an advertisement, for .TLIGtIGl11 /&v'r aol easuring 3V column inches, was published in the INDIAN RIVER PRESS JOURNAL in the issue(s) of att02,7 0106 -- signature title (f ti) personally known to me ( )who has produced as identification Sworn to and subscribed before me this . ti day of a Vemitik.6K. A.D. (2-61/5 itZh-Cin-490.-&-e-- ;A.P Notary Public ght,. CATHERINE POLICARE ,;= MY COMMISSION # FF 028015 ta s..•, � EXPIRES. September 25, 2017 or tId:Bonded Thru Notary Public Underwriters >z.A.1. (76-6-1 171,-3-a • TC « TREASURE COAST .NEwSPAPERS,(( Monday, November 16;2015c.3A • BEFORE THE BOARD OF COUNTY COMMISSIONERS_ INDIAN RIVER COUNTY, FLORIDA NOTICE OF PUBLIC HEARING TO CONSIDER ADOPTING AN ORDINANCE AMENDING THE COUNTY'S COMPREHENSIVE PLAN CAPITAL* IMPROVEMENTS -ELEMENT NOTICE IS HEREBY GIVEN that+the Board of County Commis •sioners of Indian River County, Florida, shall hold a•publc hearing,.to , consider the adoption of a county ordinance amending .the text 'of the comprehensive plan, at its regular meeting held on Tuesday, December• 1, 2015 at 9:00 a.m. or as soon thereafter as the matter maybe heard,•in the County Commission Chambers of County Administration Build ing A, located at 1801 27th Street, Vero Beach, Flbrida(Matters affect • - ing your personal and property rights may be heard and:actedupon., All interested persons are invited to attiend and be heard._Tlie title of the proposed ordinance is.as follows: •__ AN ORDINANCE OF :INDIAN -RIVER COUNTY, FLORIDA;•-_, AMENDING THE TEXT OF THE COMPREHENSIVE PLAN'S CAPITAL IMPROVEMENTS ELEMENT; AND'PROVIDING• SEVERABILITY AND EFFECTIVE DATE: The plan amendment application may -be inspected.by the public at the Community Development Department located in County Admin- istration Building A located at 180.1, 27th Street, Vero Beach,. Florida; between the hour's of 8:30 a.m.• and 5:00 p.m- on weekdays. ; For. More:- information, ore!information, contact the Long Range Planning Section.at (7.72).226-. ,1243. Amendments. to• the proposed ordinance maybe>made; by the Board of County Commissioners at the public hearing:,',' ANYONE WHO MAY WISH TO APPEAL ANY DECISION: WHICH MAYBE MADE AT THIS MEETING WILL' NEED` TO ENSURE,: •THAT A VERBATIM RECORD OF THE "PROCEEDINGS 1S+MADE;" - WHICH INCLUDES THE TE'STIMON'Y 'AND EVIDENCE UPON WHICH THE APPEAL IS BASED. ANYONE WHO NEEDS A 'SPECIAL ACCOMMODATION FOR THIS MEETING MUST CONTACT THE CO.UNTY'S AMERICANS WITH DISABILITIES ACT -COORDINATOR AT (772) 22671223 Al' LEAST 48 HOURS IN ADVANCE OF THE MEETING. • INDIAN RIVER.COUNTyf BOARD OF COUNTY COMMISSIONERS By: -s- Wesley S. Davis„Chairman, Treasure Coast Newspapers Indian River Press Journal 1801 U.S. 1, Vero Beach, FL 32960 AFFIDAVIT OF PUBLICATION STATE OF FLORIDA COUNTY OF INDIAN RIVER Before the undersigned authority personally appeared, Sherri Cipriani, who on oath says that she is Classified Inside Sales Manager of the Indian River Press Journal, a daily newspaper published at Vero Beach in Indian River County, Florida: that the attached copy of advertisement was published in the Indian River Press Journal in the following issues below. Affiant further says that the said Indian River Press Journal is a newspaper published in Vero Beach in said Indian River County, Florida, and that said newspaper has heretofore been continuously published in said Indian River County, Florida, daily and distributed in Indian River County, Florida, for a period of one year next preceding the first publication of the attached copy of advertisement; and affiant further says that she has neither paid or promised any person, firm or corporation any discount, rebate, commission or refund for the purpose of securing this advertisement for publication in the said newspaper. The Indian River Press Journal has been entered as Periodical Matter at the Post Offices in Vero Beach, Indian River County, Florida and has been for a period of one year next preceding the first publication of the attached copy of advertisement. Customer Ad Number Coovline PO R 461741 - INDIAN RIVER CO ATTORNEYS OFC 801374 Public Hearing: One --Cent Sales Surtax Hearing: 12/1/15 Pub Dates November 21, 2015 Sworn to and .u. crib. d before me this day of,ovember 20, 2015, by Sherri Cipriani (X) personally known to me or ( ) who has produced , who is as identification. Sandra Coldren Notary Public SANDRA C OLDREN MY COMMISSION 3 FE 004055 EXPIRES. April 1, 2017 Bonder Thin Notary Pubic Underwriters DEC 01 2015 COUNTY ATTORNEY'S OFFICE 11(f -C-- l . Indian River County Attorneys Of... Advertiser: M O co Ad Number: z Section-Page-Zone(s): Public Hearing: One --Cent Sales S... C 0 0, U N 0 0 Insertion Number: Saturday, November 21, 2015 4285W lm Street dilator at 857228.1223 at (]12)391-1918 WEB Tfi6105 Stuart. Florida 3499. least 48 hours in advance of STUART 2M1/21m, 55. Twin Telephone (852)223-8100 the meeting. Lakes Comas fend ftr. End Far {852) 2211630 Wt 8102 w/scrnd porch 6 ...It nar3awlead.nm INDUNI RIVER COUNTY BOARD Carport wNule ms. Gbhse/ SecondaryE.Malk OF COUNTY COMWSSPNERS 0oi/tenNa/more.ewly meWleg ktytom WESLEY S DAVIS, CHAIRMAN pivee ,,,,,d, ,e moL 51198: Pub: November 21,2$ 2015 Pumer212015 (61o)T23.36TO;Web b 85685 TCN 80296 l3. 841392 801292 E6 w Saturday, November 21, 2015. TREASURE COAST NEWSPAPERS �lotrtBio Cremtori / NOtiCeio Geditaii. � eilDlic Notites" - address Probate which b 00 East clams decedent's esstate On against Ocean Blvd, Stuart. Fbrl- a copy of cls notice Is da 14994. The lanes and required to be served most addresses of the personal (Be their dalma with this representative and the pcant ',WHIN IN THE (ATEA OF sl reore,enative' Mta- THREE MONTHS AFTER THE aedito cmt reditors the decerth dent CCATON of THIS NO CCE oR and claims 22' demands 00p2a)�4*m)� SOE VI E OF YS AR THE DATE OF COPY OF THIS decedent's estate on aOTE ON THEM. espyOl MO Mice b remdred AYother aeePtonolthe dece- to be served most foe their dent and pefso�u Mani claims with this court ON dalno or dements apaMst OR BEFORE THE ECU OF the decedent's 3 M00075 AFTER THE TIME must fie their dams estate OF THE FIRST PUBLICATION this court WITHIN THREE OF THIS NOTICE OR 30 DAYS MONTHS AFTER THE DATE AFTER THE DATE OF SERVICE OF THE FIRST PUBLICATION OF A COPY OF THIS NOTE OF 1105 Nona. ON THEM. All CLAIMS NOT FILED WITH - AB other creditors of Use IN THE nue PERIODS SET decedent and other persona FORTH IN SECTION 113.100 haying 02)05 or demands OF THE FLORIDA PROBATE must me their 0aims with BARRED. this E FOREVER this 0040[ WITHIN 3 MONTHS NOTWITHSTANDING THE TIME AFTER THE DATE OF THE PERIODS SET FORTH ABOVE, FIRST PUBUCATON OF THIS ANY CLAIM FILED TWO (21 0011E. YEARS 0R MORE AREA THE ALL CLAIMS NOT REED WITH. DECEDENTS DATE OF DEATH IN FORTH FLORIDAPER STATUTE The d0 ate of the first publics - 5733102 WILL BE FOREVER ton Of Ms Notice Is Nevem- BARRED. ber21,201S. NOTWITHSTANDING THE TIME PERIODS SR FORTH ABOVE Personal Representative: ANY CLAIM FILED TWO (2) GARRY WILSON YEARS OR MORE AFTER THE CA) Adam Fetterman DECEDENTS DATE OF DEATH 10360 SW Village 15 The date Hoof fir t Rubrication ubri22)1 0r attmneyPort 2552. for L 00. ( Center 13407et Mb 7 onal 21.2015. Res eSentathe: JORDAN �1RE Persona aemaushe Florida Bar No. 245 16 Cortex Avenue 8 (Oath Lane Stuart. FL 34994 0Ne0ww'er•a.a., 02le 0 Phone: ( 0266.11140 0 Attorney for PerSOW mai: Rearesenathe:l�{fpalaws5m E MARGARET W000. (squire k ary e-rn135 Traida Bar MCCAR7HY, 50MY�. PP01090veemmber 21, 26. 2015 SOBX0. W000, NORMAN. TCN 80560 BASS CosiFederal P.A. Stuart. Florida 34994 Telepiwn 1772)263.1200 OMysunumme�rscmm�ew46r0000r Secondary Ernest �lob:maa- Pub:Nr040ovemberIL28.2015 TCN 806161 Pubild Notices- i NOTICE OF INTENT PUBLIC HEARING NOTICE IS that IN THE CIRCUIT COURT FOR Mssioxn Of Indian River MARTN COUNTY. FLORIDA County. Amide. MB conduct PROBATE DIVISION Putlk HearbprgpLpPyewdonder ISaJ2 EEEaf- f9eNa:]5-nBV Vane'. 00'aj INRE: ESTATE Of eM 1 DeceitET1I . Mt, AN ORDINANCE OF INDIAN I J Deceaxd RIVER COUNTY. FLORIDA. HOmeS FLir Sel¢ AMENDING SECTION 103.09. - NOTICETOCREDITORS TIE INDIAN RIVER COON- FORT PIERCE - 53856. Over T The administration 07 the TY ENTERPRISE DEVELOP- SODOM, like new CBS ebr/ destate of eceased BMsh . o, SIERTYENCY.' OF C CH OTERAND Ma • w/2 car parape, death was October 30. ?015, BOAR05. OF THE CODE Of Central W, knpett wmdmn• IS Pendum in the Circuit INDIAN RIVER COUNTY TO yip'.i llraM Court for Marta County. SUNSET THE INDMAN RIVER 02350mo. Call 772440-1351 Florida. Probate Oh Won. the COUNTY ENTERPRISE ZONE address of wnicn Is 100 East DEVELOPMENTAGENCY; Non,SOD3.yowot,NDDICS OceanBoulevard, 9994Tie Stuart,apm0OFFOMn0N5' OF CHAPTAMMIDING SECTION ER n tilec0a11adralCeJln- ssonal and �OemdpaeMnative the me RECEIPLTR4' OF THE BUSINESS ODE OF ^5x• 59 WE.,,, 89 1 Pe sOn7 representative's INDIAN RIVER COUNTY TO attuney are set tort. below. ELIMINATE THF REFERENCE mvESTOR GONE WM. AO creditors of L0 tined. OF 530750IOSE ZONE 11 Mmes b lackconMOe. 11 other persons Mvinyy PROVIDING FOR NULLIRCA- with tenant and same and • or demands agar. TON OF CERTMN RESOLD- some t 180.000. Most saes decedent's estate n ',Tome TONS SEVERABINY, COD- won't Leal 5135.039074 00lry dthb mtke HreOWred IFICATION, AND AN EFFEC- for aB 11 Mmes. Cad. ordy. TO be served must nae mein TIVE DATE Call John 9 6-65146 51 claims aim this court ON 0R BEFORE THE LATER OF The Public Heating ea be held PALMea/y.- Monarch ,CC 3 MONTHS AFTER THE TIME Nesd Yimnw a505oM alltt.oenlUeiRah. aa I,C0 se. OF THE FIRST PUBLICATION 1015 ,7 995 yC F THIS NOTE R JO DAYS m04021erumemaltermay. .yiew,rodoIl,10,palio'-6 AFTER THE DATE OF SERINE be heard o tirc County Can• lanai; granite c9oyunteers:1R / OON THEM. OF THIS NOTICE missionMChambers Mf Budding mU1lLVA WN 11201 j All then creditors of the AOn f me Coonry 8041nIs- decedent nother persons votive 504908. 1891 85th PORT ST LUCIE TRADITION h aving claims or dementia SD Vero BnN Florida SW den.wl0ud52X1[10854 against th it claims 00019 13I diparties Amay be h,014 3383.411 W,b W 28005TNi8S5tl. Ws Court WITHIN 3 MONTHS with respect TO dm Propmed OFTEN THE DATE OF THE OrdWrce. PORT 55. LUCIE 0077300 FIRST P BUCATON OF THIS The proposedinspeol Ne Dob- ai areA. npp2, 2477,1.1u Try NOTI bainesS 14 420 id U02114)I THETIME PERI TUf 5 880231Y W t�0(Idaayl al 305311-,98026 Ti221.2342 SECTOR 131702 WILL BE me 0tice Ot Ve tlerk m WEB 10795392 FOREVER BARRED. the Board of County Co. NOTWITHSTANDING THE TME missieoms located he t--' 'l f PERIODS SET FORTH ABOVE 2nd floor of Bolding R of the wl3ntlnYflrg. Y CLAIM FILED TWO (21 COunly Administrative Cony YEARS OR MORE AFTER THE p D. Fll1 Street Veto 8UANTEAE VILLA 3&/101 DECEDENTS DAT: OF DEATH 9 1st floor Aga with attached I5 BARRED. Anyone whoY wish to garage screened patio. New The date of east publication appeal any decision *bids Carpet. new 210mplete Tur- d this notice is November y be made at this meet- NSN�gs. 0l968oD(102a5 21. MIS. Ino MB need a ensure that 5715 WEB 19796382 verbatim record of the , f Persoal0. .narremame: ppoo::eeeedm0s made wNN - - J !Lesch E eindooe abduces which t end eel rL9iid05-UO, - ' 04 Ash. Ohio 5241 deartyM wNchtla+ppeel , Mrs s 45361 Ls none w HUTDTORS9N8ISI.LND 2BD/ Attorney for Personal As a mod Aids a r this IBA Conde 6N Or end uNt Representative: aeon ear 14rs belca,y cg4l+ealy crane lames M.3tudley tomo t contact 144 FWI ameC04d 8.la 84 py 00dd1 y Counts Amt (ADA) WIth the Sea. Cab B. 9289.999 Florida Bar xmn.er.:C09e3 SUMO !tics Aa (ADA) Coo - TION OF THE PROJECTS TO BE FUNDED BY THE EXTEND- ED SURTAX; PROVIDING FOR DISTRIBUTION OF A POR- n0N OF THE PROCEEDS OF THE MENDED SURTAX TO ALL MUNICIPAU2IEi WITH- IN INDIAN RIVER COUNTY; PROVIDING FOR EFFECT OF REFERENDUM RESULTS; PROVIDING AUTHORIZATION FOR NECESSARYACTON: PROVIDING FOR SAVINGS CLAUSE- PROVIDING FOR SEVERN MUTY, PROVID- ING FOR RUNG WITH THE DEPARTMENT OF STATE AND THE DEPARTMENT OF RREVE- NUEAND PR0V10OVIDWG FOR AN EFFECTIVE DATE The Public NearinwillaP wbe heir December 1. 2015 a• Tt9U5 am.. Or 1F 02*0 behearder NtheCamtyCmri- 71 bn irsChambers bated A ofethe County dmini00 tredve Conde; 1401 2214 Street Vero Beach- 0or1a 1296$ M which m0e Inter- ested parties may be heard with respect to the 7430050d ordThe pm88sed ordinance nay be inspected by the 250' 4 rk r IMI[ business hMowMss(yCWtlwui mf YFMnt. the 0fike f se aeric do me Board bCounty Neoners ca 2nd Doo of BIA0ir o A of the County AdmWSVatrve Cony 1601 ZM Street Vmo FIOMa Taupe who may taw to appmay b anyma a [rasion whet- may be need to Lensure1thliat verbatim record of the proceedings H made. which includes timony and evi- tise2Y onrrh eat appeal Aacco wise needS modaton for this Coun▪ 3 10 Amt conta(8009 Carr. DlsabOR Ries An (ADA) COOr- diruthr at 8572243/223 at NeIB lours o advance of meeting. INDIAN ROVER COUNTY BOARD OF COUNTY COA3MISS10NERS WESLEY S. DAVIS. CHAIRMAN P717 November 0 T4ber21,2015 NOTICE OF INTENT PUB0C HEARING NOTICE T HEREBY GIVEN [tut IN THE cumuli COURT IN the Board of County 00(0. *415 00057.UO3(C000fl, nrssl0300, .ers of Indian River FLORIDA Canttyy!� Flab; w10 Conduct PROBATE OMSION a Public Hearing to =Sider CASE NO.: naa00pin toenn of oN t4 CASE •OOSIIt fY XlOIX b aoOm IN RE ESTATE OF AN ORDINANCE OF THE BOARD JANE S WILCcEWSit a/k/a OF COUNTY COMMISSION - JANE S. WILCCEWSML ERS OF INMAN RIVER COON - Deceased TY, FLORIDA. PROVIDING FOR THE EXTENSION OF STUART - CrYC UNIT 1-1u 1950 5W Palm City RO UNt � S, 2BR, acnelieBay uNt marO FEi C ud TRUCKS - s ed includes Views, Wide 5, 20 Views, 5eMus Buyer; ro realtos 541.34$188377545 WEB ID Trs6n masa - remodeled. (7704. rmmnmoist floor, deep sLthousemeada8 B.tB to e1tl; near downtown 51251.954 NOTE TO CREDITORS THE EXIST1NG ONE.CEM 0 695.52`2: WN1119160 TO ALL PERS13115 HAVING CENT) LOCAL GOVERNMENT .R CLAIMS OR DEMANDS INFRASTRUCTURE SALES ,TDWMOIISe/VY1d5UI;7 AWINSrTHE ABOVE ESTATE SURTAX FOR AN ADDITIONAL The administration of the PERIOD OF FIFTEEN YEARS Estate of lane 5 Wllaewd0, BEYOND THE FIFTEEN YEAR SALE OR RENTARD TOWN- a/k/aWiaewski,deceased, WRATON ESTABLISHED FOR HOUSE 278000 Point -Sale date of death was THE 1989 SURTAX IN INDIAN Me/St at Reeky Point -Sale laraay k 1615, H pending RIVER COUNTY ORDINANCE 5202 000 o Rent 516500110 In the CuCat Coprl for SC N0. 846 AND AS EXTENDED tryut 8 truck * allowed. C Lucie County, Florida. Pro- FIFTEEN YEARS AND SEVEN 8506432185. NO AGENTS bio Division, tM address of MONTHS AS PROVIDED FOR PLS (5611139-0652 which U Pest Office Ba 700, IN INDIAN RIVER COUNTY FL Pierce FL 34954. ORDINANCE 2002-21:O. and The names aaddresses of VIDING FOR A REFTRENp the persona representative ON THE EXTENSION OF SUCH and the personal momenta. SURTAX: OVIDINO THE HUTCHINSON IS • Private Lives aTm0*7mey are arc Set forth *µRPR OF THE BALLOT TITLE oceanfront C M Hat brow. D THE pplIVESTION ON THE Ordal iny sold for SIM Al creditors of the decedent (08 * 0 UM: PROVIDING Id 2 M) 523117 another perso(u baying FORA GENERAL DESCRIP- Webb 602152 WALLACE CHRYSLER JEEP I 0 I G NOWHERE ELSE BUT WALLACE!• ~RNANCINfi AS LOW AS' .."7.14,01.17S i3C0amtis(xse5it;Y .r-2iy R�F'L IiW,T0CL31 S(uitai IfnO�y�Z.�y��.%r.CeJ 2015 JEEP WRANGLER UNLIMITEDOBER 50 - ATSIMILARSAYINGs! BLA Kf:GIDA sLOCKBUSTER akEE 2015 JEEP rDYER�30'' IMILAIISAYIN651 r • 2015 JEEP CHEROKEE OBER 70 AT SIMILAR SAYINGS! TABS UP TO _. - 0 X695 ! A ©v; aQOQOQ0:j�*� GasszlQU 01004R N"h OVER�25 2015�DOUGE JOURNEY AT SIMILAR SAVINGS! T TAKE OP TO • yo a FFMSRP �. 2015 RAM 1500 WEIR TO, OBER 60 # TO CHOOSE FROM! 4141, r. �JY�1ifl ' nom.. add*IYh dam- Saw dwlr Iw .1*41-, 2x2* tpv1�0P`muse frame APR Own. elan. a o 330 Dane, to up w moan cone 1 not e. onebnia weadman n Gond ar3., wd 2010 Pme. 15Anw01j. 51 fra,up � 4v PaNrte.S.SaYnn75 aWwmiole my Rot wdl S0Gwn wmrma,d Too fenced OLa.wl lm aria tesla, ii/30116 -CHRYSLER JEEP DODGE RAM- - 2755 SE FEDERAL HWY • STUART 1-14.(/), Public Hearings - B.C.0 12 1 15 Office of LEGISLATIVE INDIAN RIVER COUNTY ATTORNEY 1043 Dylan Reingold, County Attorney William K. DeBraal, Deputy County Attorney Kate Pingolt Cotner, Assistant County Attorney TO: FROM: DATE: SUBJECT: MEMORANDUM Board of County Commissioners �fV Dylan Reingold, County Attorney i November 3, 2015 Enterprise Zone Sunset Ordinance BACKGROUND Per Section 290.016, Florida Statutes, the Florida Enterprise Zone Act is set to be repealed on December 31, 2015. On October 13, 2015, the Indian River County Board of County Commissioners (the "Board") tasked the County Attorney's Office with drafting an ordinance which sunsets the Indian River County Enterprise Zone Development Agency which was established in Section 103.09, Indian River County Code of Ordinances. Additionally, the Board authorized the County Attorney to include in the ordinance the elimination of the reference to the Enterprise Zone in Section 207.02 (Definitions) of the Indian River County Code of Ordinances. Finally, the Board authorized the County Attorney to include in the ordinance a provision which nullifies any resolutions that have been adopted by the Board concerning the Indian River County Enterprise Zone Development Agency. APPROVED FOR DECEMBER 1, 2015 B.C.C. MEETING – PUBLIC HEARING COUNTY ATTORNEY 177 Indian River Co. • oved Date Admin. itsy t' Co. Atty. 'r „� Budget O Dept. • t Y/iY Risk Mgr - --- 177 Board of County Commissioners November 3, 2015 Page Two The County Attorney has drafted the ordinance which is attached. FUNDING There is no funding associated with this item. RECOMMENDATION The County Attorney recommends that the Board open the public hearing and take public comment and then vote to enact the ordinance. ATTACHMENT Proposed Ordinance F'Wmnrrlbtaki :ENERA/AA C ClAgrm/a Ale .,a,l£,v..pn„ Lwv s.n,n OnGnancr.Jnc 178 ORDINANCE NO. 2015 - AN ORDINANCE OF INDIAN RIVER COUNTY, FLORIDA, AMENDING SECTION 103.09, "THE INDIAN RIVER COUNTY ENTERPRISE DEVELOPMENT AGENCY," OF CHAPTER 103, "COMMISSIONS AND BOARDS" OF THE CODE OF INDIAN RIVER COUNTY TO SUNSET THE INDIAN RIVER COUNTY ENTERPRISE ZONE DEVELOPMENT AGENCY; AMENDING SECTION 207.02, "DEFINITIONS," OF CHAPTER 207, "LOCAL BUSINESS TAX RECEIPTS" OF THE CODE OF INDIAN RIVER COUNTY TO ELIMINATE THE REFERENCE OF ENTERPRISE ZONE; AND PROVIDING FOR NULLIFICATION OF CERTAIN RESOLUTIONS, SEVERABILITY, CODIFICATION, AND AN EFFECTIVE DATE. WHEREAS, pursuant to Section 290.016, Florida Statutes, the Florida Enterprise Zone Act is set to be repealed on December 31, 2015; and WHEREAS, the Indian River County Enterprise Zone Development Agency was established in Section 103.09 of Chapter 100 of the Code of Indian River County; and WHEREAS, to be consistent with Florida law, all references in the Code of Indian River County to the Indian River County Enterprise Zone Development Agency should be sunsetted or stricken with an identical repeal date as referenced by Section 290.016, Florida Statutes; and any resolutions nullified that may have been adopted by the Board of County Commissioners relative to the Indian River County Enterprise Zone Development Agency, NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, THAT: Section 1. Findings. The Board finds that the above "Whereas" clauses are true and correct, and hereby incorporates such clauses as findings of the Board. Section 2. Amendment of Section 103.09. — The Indian River County Enterprise Development Agency. Section 103.09 of the Code of Indian River County, Florida, is hereby amended to read as follows (new language indicated by underline, and deleted language indicated by strip): 1. There is hereby established The Indian River County Enterprise Zone Development Agency. The agency shall consist of not fewer than eight (8) or more than thirteen (13) members which shall consist of at least one (1) representative from each of the following entities: the Indian River County Chamber of Commerce, a financial or insurance entity located in or providing services in the nominated area, a business operating in the enterprise zone area, a resident living in the enterprise zone area, a non-profit community-based organization operating in or providing services in the nominated area, 1 179 ORDINANCE NO. 2015 - the Workforce Development Board of the Treasure Coast, local code enforcement agency, local law enforcement agency, and three (3) members of the public at large. The importance of minority representation on the agency shall be considered in making appointments so that the agency generally reflects the ethnic and gender composition of the nominated area. 2. The functions, powers and duties of the agency shall include, but not be limited to, the following: A. Assist in the development and implementation of the enterprise zone strategic plan. B. Oversee and monitor the implementation of the goals of the strategic plan. The agency shall make quarterly reports to the board of county commissioners and the Vero Beach City Council evaluating the progress in implementing the strategic plan. C. Identify and recommend to the board of county commissioners and the Vero Beach City Council ways to remove regulatory barriers. D. Identify the financial needs of, and local resources or assistance available to, eligible businesses and residents in the nominated area. E. Promote through the development of the enterprise zone and its benefits by marketing and advertising. 3. Sunset — The Indian River County Enterprise Zone Development Agency shall sunset and automatically cease to exist on December 31, 2015. Section 3. Amendment of Section 207.02. — Definitions. Section 207.02 of the Code of Indian River County, Florida, is hereby amended to read as follows (new language indicated by underline, and deleted language indicated by strike eugh): The following definitions contained in F.S. § 205.022, shall apply to this chapter: (4) * * * § 290.0065 Reserved. Section 4. Nullification of Resolutions. * * * On or after December 31, 2015, any resolutions that may have been adopted by the Board of County Commissioners of Indian River County concerning the Indian River County Enterprise Zone Development Agency are hereby nullified and have no force or effect. 2 180 ORDINANCE NO. 2015 - Section 5. Severability. If any portion of this ordinance is held or declared by a court of competent jurisdiction to be unconstitutional, inoperative, or void, such holding shall not affect the remaining portions of this ordinance, which shall remain in full force and effect. Section 6. Codification. It is the intention of the Board of County Commissioners that the provisions of this ordinance shall become and be made a part of the The Code of Indian River County, and that the sections of this ordinance may be renumbered or relettered, and the word "ordinance" may be changed to "section," "article," or such other appropriate word or phrase in order to accomplish such intention. Section 7. Effective Date. This ordinance shall become effective upon filing with the Florida Department of State. This ordinance was advertised in the Indian River Press Journal on the 21st day of November, 2015 for a public hearing on the 1st day of December, 2015, at which time it was moved for adoption by Commissioner , and seconded by Commissioner , and adopted by the following vote: Commissioner Bob Solari, Chairman Commissioner Joseph E. Flescher, Vice Chairman Commissioner Wesley S. Davis Commissioner Tim Zorc Commissioner Peter D. O'Bryan The Chairman thereupon declared this Ordinance duly passed and adopted this 1st day of December, 2015. Attest: Jeffrey R. Smith Clerk of Court and Comptroller INDIAN RIVER COUNTY, FLORIDA Board of County Commissioners By By Deputy Clerk Bob Solari, Chairman Approved as to form and legal sufficiency By Dy an Reingold, County Attomey This ordinance was filed with the Florida Department of State on the day of December, 2015. 3 181 !Treasure Coast Newspapers TCPALM Indian River Press Journal 1801 U.S. 1, Vero Beach, FL 32960 AFFIDAVIT OF PUBLICATION STATE OF FLORIDA COUNTY OF INDIAN RIVER Before the undersigned authority personally appeared, Sherri Cipriani, who on oath says that she is Classified Inside Sales Manager of the Indian River Press Journal, a daily newspaper published at Vero Beach in Indian River County, Florida: that the attached copy of advertisement was published in the Indian River Press Journal in the following issues below. Affiant further says that the said Indian River Press Journal is a newspaper published in Vero Beach in said Indian River County, Florida, and that said newspaper has heretofore been continuously published in said Indian River County, Florida, daily and distributed in Indian River County, Florida, for a period of one year next preceding the first publication of the attached copy of advertisement; and affiant further says that she has neither paid or promised any person, firm or corporation any discount, rebate, commission or refund for the purpose of securing this advertisement for publication in the said newspaper. The Indian River Press Journal has been entered as Periodical Matter at the Post Offices in Vero Beach, Indian River County, Florida and has been for a period of one year next preceding the first publication of the attached copy of advertisement. Customer Ad Number Coovline P011 461741- INDIAN RIVER CO ATTORNEYS OFC 801392 Hearing: 12/1/15. Adoption of Ord Hearing: 12/1/15 Pub Dates November 21, 20 Sworn to and bs ribedibefore me this dayto , November 20, 2015, by Sherri Cipriani (X) personally known to me or ( ) who has produced Sandra Coldren Notary Public who is as identification. SANDRA CO!.DREN MY COMMISSION 111 FF 004035 EXPIRES. April 1, 2017 Bonded inn; Notary Pchi;c Underwriters s t1 , DEC 01 2015 coy ^ITYA OFFI FORNFY,S Indian River County Attorneys Of... Advertiser: Ad Number: 0 D1 Insertion Number: N/A Q w Section-Page-Zone(s): 0) u, co O U Hearing: 12/1/15: Adoption of Ord c O 0. U V1 N Saturday, November 21, 2015 E6 r Saturday. November. 21, 2015 N TRFacme COAST NE0SPA0ER9 Nyd_ce TO CreEItO01 j rws10'i�rtss of which las 0Ei Ocean Blvd. Start Ftwi- arel O 34994 Nedressees of personal representative and the ter- sa. nprese 7100 '0 atter- ney are set forth below. Al creditors of the decedent and other ersons claims demands against decedent's estate on whom toof this notice is beserved most fr6 required obtheir dans with this court ON OR BEFORE THE LATER OF 3 MONTHS AFTER THE TIME OF THE FIRST PUBLICATION OF THIS NOTICE OR 30 DAYS AFTER THE DATE OF SERVICE OFA COPY OF TIM NOTICE AO 444., creditors of Use decedent and other persons hating dams or demands against dece9en.s estate mist fge Meir claims with this rout WITHIN 1 MONTHS AFTER THE DATE OF THE FIRST PUBLICATION OF THIS NOTICE ALL CLAIMS NOT FILED IN THE TIME PERIODS 501 SET FORTH IN FLORIDA STATUTE 5711.202 WILL BE FOREVER BARREII NOTWITHSTANDING THE TIME PERIODS SET FORTH ABOVE ANY CLAM FILED TWO (2) TEARS OR MORE AFTER THE DECEDENT'S DATE OF DEATH The date first publication of Nis Notice O November 21.2015. PePersonal bin Representative GOBCtast 8 Gantt Lane Uoew JerseyRiver.. Attorney for Person. ° MARGARET E WOOD, Esquire Florae Bar Ne 14071 HY, SUMMERS S. 00840, WOOD, NORMAN, BASS 6 ME4BY. P.A. 234 FTSE Federal Higbee,Stuart Florida 34994 Telephone: (TRU 2661700 Primary Eric mewWprru- thysummerscorn SecoM+ry Erni 6atQmaa Wtr erscomber $2415 TCT 608461 NOtiCe_T_O CreDitn_rT ! / dans Or demands against derede t1 estate on whom • r a Ods nOtice IS required 41451,be serve) e N Od t WIic avTHIN THE RATER OF THREE MONTHS AFTER THE TIME OF THE FIRST PUBL1 CATION OF THIS NOTICE OR 30 DAYS AFTER THE DATE OF SEANCE 0i AA COPY OF THIS NOTICE ON THEM. Aothertors Of thetaent ppersons de- dab.orothe again. estate must 41. their daps with INS Court INTHIN 1IREE MONTHS AFTER THE DATE OF THE FIRST PUBUCATIOH OF THIS NOTICE ALL CLAIMS NOT FILED WITH- . THE TIME PERIODS SET FORTH IN SECTION 733.702 OF THE FLORIDA PROBATE CODE WILL BE FOREVER BARRED. NOTWITHSTANDING THE TIME PERIODS SET FORTH ABOVE. ANY CLAIM FIRED Two (2) YEARS OR MORE AFTER THE • NT, DATE OF DEAT 45 6000 H IS BARRED. The date of the First peb0ce tion of this Notice's Noverco ber1 2011 PersorW Representative: GARRY WILSON GO Adam Fetterman 103805W Village Center Drive, 6128 Port SL Lade FL 34987 m Attrey for Personal Representative JORDAN FIELDS, E5OUIRE Fonda Bar Na 205745 416 Cortes Avenue Stuart FL 34994 Phone IDB-I-0TID690 load an itraniaiM `r an 4A0) Fclasroaaw600 Polo November El. 28, 2015 TCN 805649 P;;))0000 NOTICE OF INTENT PUB0C HEARING NGIVEN that the Board HEREBY Comrty Corm IN TIE CIRCUIT COURT FON ml3sioners of Indian River MARTIN COUNTY, FLORIDA County. Saida. wig w0Wuct PROBATE 010909 a Public Hearing to 40nllder i1M To:15.6000P as edoern of a oro0OSM ord. nd AN ORDINANCE OF INDIAN RIVER COUNTY, FLORIDA. AMENDING SECTION 10399. RIE INDIAN RIVER COUN- TY ENTERPRISE DEVELOP. ACNE AGENCY..' OF CHAPTER 103. COMMISSIONS AND B OARDS- OF THE CODE OF INDIAN RIVER COUNTY TO SUNSET THE INDIAN RIVER COUNTY ENTERPR 5E ZONE AMENDING DEVELOPMENT SECTIONG207.01 -DEF17011095,' OF CHAPTER 207. -LOCAL BUSINESS TAX RECEIPTS' OF THE CODE OF 'INDIAN RIVER COUNTY TO ELIMINATE THE REFERENCE OF ENTERPRISE ZONE; AND PROVIDING FOR NULLIFICA- TION O0 CERTMN RE5015 14005, SEYERABIAiY, COC- TIGATION, AND AN EFFLC- nYEDATE. The Pub0c Hearing a0 be held 2Tuesday, December 1, 015 at 9:05 an, or as Soon thereafter u the matter may be heard, in the County Cam :stirTech004, 03 BWd4y A of the County Adminim Native Complex. Pere Beach. FFlo2r114 .32904, at when tone inter. Wed 0artles may be beard N respect to the proposed ordinance The 0400000, 4 016 may own Ueot070 mS°o pa3 abet through Friday) at the Office of the Clerk to the Board of County Cam missbners located on the End Boor of &r041n3 A of the Cama Administrative Com- 0.1.).,60Fiar111. 7th Peet Yarn Anyone who may v/Wn TO appeal made et mmeett. yh Ing MD ensure record the nu°0 d 0N- denc�euponwhidh appal Anyone ansneeds accommodfor special peN ' meeting must • l , Americana DIsa ales Act (ADA) CaN- leasst 43 hours in 772-226-1223 dvance of Me meeting. INDIAN RIVER COUNTY BOARD OF COUNTY COMMISSIONERS Pax 2 S. 211.2015° MAN TCN 801392 IT RE ESTATE OF flIIA0ETH W. RWEY, NOTICE TO CREDITORS The admWSVatbn of the estate of (IOaabbe,sthe Edatedecease death was Is October 3 . 201. Court for tCounhe address lartBoulevard,rd arart,Florida and p',99, the names 0ses of thatAr; D,7sona representa411 1 aare set forth AB creditors of the decedent d Other persons sLoin9 tsst decedent's demands esOnwhome CoPY TO beserved mNthis` ustt thice is e Claims with this court ON OR BEFORE THE LATER OF 3 MONTHS AFTER THE TIME OF THE FIRST PUBLICATION OF THIS NOTICE OR 30 DAYS AVER THE DATE OF SERVICE OFA COPY OF THIS NOTICE Ap0107 Creditors of the decedent and other arses .haying damns or demands G1lrat de,ed.0's Aift me their N 3 MONTHS court WITHIN 3 MONTHS AFTER THE 041E OF THE RBST P)BUCATION OF THIS NOTICE ALL CLAIMS NOT FILED SWITH- IN THE TIME PERIODSTET FORTH 02 STATUTES FOREVERN 731702 WILL BE FOREVER BARRED. NOT SET THETIME 000. PERIODS0CLSET FORST ABOVE ANY S ORM FILED TWO THE E YEARS 00. MORE OF D ATE 15 BARRED. DATE OF DEATH The BARRED ne date of that DNovember n1 101 notice H NOvenNet , Lola Personal Representative IIMa F. Randolph Billie A� Ohi Drive1 Attorney for Personal Representative: James cMf. Stuckey Attom Fbr0a Bar Number:240982 426 SW 7th Stint 94 T6eleMone f772)) 2Florida 318100 Fee: 21 221MI0 6 4m00..4ak ,on Sec0nEary6 melanieftnsttuucekey Ta Rem Remember 21,28,2015 W THE CIRCUIT COURT IN AND FORST. LUCIE COUNTY, F100W PROBATE DIVISION CASE NO.: 562015CP001230 EY XXX% DIRE ESTATE OF JANE S. WIICZEV5KI.aNa DDeceased. NOTICE TO CREDITORS TO AU. PERSONS HAVING CLAIMS OR DEMANDS AGAINST THEABOVEESTATE ThedmWStraUon of the Estate Of Jane S.1VBe0ew3U, a/k/a WOccewskl.finessed whose date of death was lararary X42011 Horning 1 the ChvLL[ Cavi 1. SC Lucie County. a address Pro- bate wtwon. the ad000 7 0. add) Ls Post office Bpi 706 EPence. . rhee namesand addea d s al ,deress Use personarepresentative and 0 rm. Mame.. Livesrney are Set forth AgO creditors Ofthe decedent and Other persons having NOTICE OF INTENT PUBLIC HEARING NOTICE I5 HEREBY GIVEN that eM Board of County Com- missioners f Indian River Cwmry 00028 r10 caWuct a Wdc Mraripn op consider rMdnc0p0.8A4ed: ROxd wd4 AN ORDINANCE OF THE BOARD OF COUNTY COMMISSION- ERS OF INDIAN RIVER COUN- TY, FLORIDA, PROVIDING FOR THE EXTEN90N OF THE FASTING ONE -WIT (1 CENT) LOCAL GOVERNMENT INFRASTRUCTURE SALES SURTAX FOR AN ADO4ONAL PERIOD OF FIFTEEN YEARS BEYOND THE FIFTEEN YEAR DURATION ESTABLISHED FOR THE 1989 SURTAX W INDIAN RIVER COUNTY ORDINANCE NO. 6% AND AS EXTENDED FIFTEEN YEARS ANO SEVEN MONTHS AS PROVIDED FOR IN INDIAN RIVER COUNTY ORDINANCE 200241: PRO NOING FOR A REFERENDUM ON THE EXTENSION OF SUCH SURTAX: PROVIDING THE FORM OF THE BALLOT TITLE AND THE QUESTION ON THE REFERENDUM) PROVIDING FORA GENERAL DESCRIP Public Nadcei' ; TION OF THE PROJECTS TO BE FUNDED BY THE EXTEND- ED SURTAX: PROVIDING FOR DISTRIBUTION OF A POR- TION OF THE PROCEEDS OF THE EXTENDED SURTAX TO ALL MUMCIPALMES Wfm- IN INDIAN RIVER COUNTY: PROVIDING FOR EFFECT OF REFERENDUM RESULTS PROVIDING AUTHORIZATION FOR NECESSARY ACTION: PRONGING FOR SAVINGS CLAUSE' PROVIDING FOR SEVERABILITY, FOR RUNG WITH THEPROVID- ING DEPARTMENT OF STATE AND THE DEPARTMENT OF REVE- NUE; AND PROVIDING FOR AN EFFECTIVE DATE The Public Hearing w0 be held on nle0day. December 1. 2015 at 9:95 a.m. or es soon beefreeard, b the Use Mager Lttes oam mission Chambers heated An the first HOOr • thee County 2ABalding m n °- Street Complex.1001 27th Street Vero Beach. Flori lFlorida 32960. M which WM Inter- ted ented parties may be heard with respect to the proposed The nrOnOsed ordinance Day he Wr pF.' ibyNemd•- hoe, lt10 40.0,. to 50p 0m, he 011ier al°MeVrk [o Use Board of County Com - located on Me Lod n of Building A of the Coamly Admudstmtae Corn. plea. 1601 27th Street Vero Beach. Florida. Anyone who may wish to CM. any decision which inpymade at this we need to ensure that prop Mlngs 10 ,6040. which evi- dence includes testimony eadppeal is hued AnyOne so Wo needs a special accommodation for this m«lihg t contact the County's Americans With D ia., Act (ADA) Coor- dlaata at 172.226-1223 at leeast�H N advance of INDIAN RIVER COUNTY BOARD OF COUNTY COMMI5510NERs WESLEY S DAVIS CHAIRMAN Pan November 212015 ECM 601374 al EsihtG� 10l (Homes FOr Sal¢ FORT PIERCE - 53A5rr Over nd Boa hoosev0/2 Eke neww , ge. pCaentral ea Impatt 88ld0°ii rove%IC 014 el 772 r.rt 4 521504.o. Cali ]T2-940.1151 HORESOal0TOS00NOp6s Fw Sale by cathedral c l/2 I1o4s1 •: cathedra uiBn9 5459900.)040)333.E8I9 +-- W00 117,12705- INVESTOR GONE YAM 11 homes 0004)0onHOe some with tenant and some valued 000. Must Seth orCt Last! at 3115.000 3135.000 Otte for aB 11 homes Cash only. Call Jon950-651.2151 PAW 9QTT.'^Monarch!CC [e771216/01-3A31r d/2 ba/cg:. a ted',omm 0'ameNUes,. qq II-,Oune 1ew:4e53padota6 anai, 10101counters:Me/ TO1j ZR/ST 2den,w/�s�c apt 100no SWterwa 523574: 561- 035.4103: web Id 8072E5 PORT RT ST. LUCCEESorest& Bing. 2spool 8'laown.. StOry 14441, 22&20 screen cord patio.- X17961340 Ayentz 165:114 B 16 953-262.2112 wED1o79539x Gor1d65-Fume -- .� BALIMCRAE VILLA 48r/2Ba 1st floor HIM with attached carpet new en wacreened complete for. rsTIN1. 5194900 (SR) 363- s/15 WEb lD %262 „7-.. .., .) COrMos:Unfum H03CION900 Wa40 260/ 26A conte 60 Or end unit balcony Comdr redone. Full amenities a by the Sea. Condo B. 5260.060 (770291.2946 WEB 766105 STUART - 204/350. 550 T611 Lakes Comm. God f0. End 1000 0102 w/scrnd perch carport. wel/I0e firs aloe/6 pool/tennis/more,ewl paved roads 6 roof. 51191` (110)2263822Web ld 778422 STUART • CRTC CANS 1•106 1950 SW Pam City Rd Unto 1.1 S. 06, EBR, Gale Bay unit R.10S NO PETS, NO TRUCK emolded NadelAppli- ances Wbe Water Views, Serious4Buyers, no reallal 501.61.1061855 WEB IO 775451 51UART S.. remodeled. Used -- r water danew e apes A ra0huts.a0 tie floors, club- house A community pod, downtown.near f1ZSK: 954- 6953252:1WebWen ID 5911340 1Ow44W0se/VElas'Ihtf400 SALE OR RENT/LIG TOWN- HOUSE BY OWNER 1/3 Two llse/Stvart Rocky Point -sale 3202.000 or Rent 81650 One V0. 6 trust NBOwed Cao X.1160271 80 AGENTS PLS. (561)339-0651 '5 HUTCHi� N p . PACZ Originally y 70, 51191L W9491((7121023-4131 eb Id 602352 1 WALLACE CHRYSLER JEEP DODGE RAM:. s50050ROSCA38' �-zatRtt tswarul`x;Si.i:aa R•hy�g`As t>s ._t.t , OVER 50 AT SIMILAR SAVINGS! LA KFRIDAY 2015 JEEP r•sT :+OYER�30• GRAND CHEROKEE4%i •t<"s�fSIMIIAB SAi11N6S1 ��' TAKE UP TO OVER 70 AT SIMILAR SAYINGS! O.YERt25 2015:DUb GE JUURNEVi AT SIMBAR SAYINGS! iii • TAKE UP TO ?PI/1%9 FNISRP cET .APR. OVER 60 TO CHOOSE FROM! Prima ae b,deOa* 04., So ma i0_° della • Mrd ..ors 101 .Wass nowirmee d.aJ Ca Wal e• gamma mem mesio Tol APL brew rasa 044 alp p le 1pnvWn ah u 2015 Jeep Qum., 2016 Gerd CTrOFa ed 2016 Run 09.3 tor .511- mochaon ream m ed.0 node ea pp.v+q]I�bey* Cepa Cr., ad en, a, mMied.0.tar eOr aid. pees. O. APR aromas a SI Saone. r 76 � Spoo 6mraemd W nW diva19148 mar ma Or I I 5. \ _ l a it, -CHRYSLER JEEP DODGE RAM - 2755 SE FEDERAL HWY • STUART WallaceCJD.com 1-888.226-5859 INDIAN RIVER COUNTY BOARD OF COUNTY COMMISSION REQUEST TO BE SCHEDULED FOR PUBLIC DISCUSSION /5L Any organization or individual wishing to address the Board of County Commission shall complete this form and submit it to the Indian River County Administrator's Office. PUBLIC DISCUSSION INFORMATION Indian River County Code Section 102.04(10)(b): as a general rule, public discussion items should be limited to matters on which the commission may take action Indian River County Code Section 102.07(2): limit remarks to three minutes unless additional time is granted by the commission NAME OF INDIVIDUAL OR ORGANIZATION: Keith D. Kite ADDRESS: 1045 Winding River Road PHONE: (772) 633-0292 SUBJECT MATTER FOR DISCUSSION: IS A PRESENTATION PLANNED? IS BACK-UP BEING PROVIDED IS THIS AN APPEAL OF' A DECISION WHAT RESOLUTION ARE YOU REQUESTING OF THE COMMISSION? All Aboard Florida y YES YES YES x x NO NO NO Stop spending taxpayer funds fighting AAF ARE PUBLIC FUNDS OR ACTIVITIES REQUIRED? WHAT FUNDS OR ACTIVITIES ARE REQUIRED TO MEET THIS REQUEST? none YES x NO Transmitted to Administrator Via: Interactive Web Form E -Mail Fax Mail Hand Delivered Phone COUNTY ADMINISTRATOR: MEETING DATE: ((T )j / Joseph A. Baird ifdke/ y 4) / 182 II /o J.I All Aboard Florida Keith D. Kite - 12/1/2015 Agenda 1. Stop spending taxpayer money 2. Economic Development- Lost 3. Quiet Zones/Sealed Corridors 4. Future Treasure Coast Station Stop Spending Taxpayer Money At this point in time, I think at the very least, the public should have access to the following items along with the Indian River County Board of Commissioners: 1. What are you spending the money on? a. Attorneys as of 11/20/15. $1,092,870.95 b. Total Expenses Processed as of 11/20/15. $1,200,o37.06 c. Total Budgeted 13/14-15/16. $2,556,725.00 d. Remaining Balance: $1,356,687.94 1. What is your legal fight based on? a. ??? See the Following IRC Inter -Office Memorandum IRC - Inter -Office Memo MI 0, kla EkC..1a1, 11114 (*011. v, 000* W4 0111[114 4.cv:20,l 111,811ACFf 11_O`<v, k11Mn6 10 10_•a,.NCC I4ed.YC.mq Cxi�iv w,c 0111: No•ecx z.: ( ! *0011: Inca E. QAa 1. 11.1111.01: wfl)t1F0,1A_L.uw3AXL:.:17 k00.1 C,4Y.FYK.5Ec 01. ;arm, 142'0110'0.1 a .;1l.• m 1 !ts< <1 Coatitt. C:c.m e0 ac— a -.0.r.4.0 .1.4mt T1:xv x011"tat. tiaa0.) W.1.yx. Maw 01 t4 aaa:•xi <alvx<0!a o„rxa c>;lrium ft'41 $ '01 .f 1100. • Ae,dara R axae•a 11•Zt;C11410110a<: • tea&s0 Il ta.) t14➢A01p. •3044 0110+:441$ 0.100M1IJ A:.11.0,1I1L, d.<; i1LYI AA s/ FOA .t%M1 1 Ei".L..._._._.. 184;A-2 IRC Budget NMOCM SI • IRC Budget Continued ,P.., (Our ty • O,1, MW -MOMS PPS HOUM NI054. ran lupus ,tea...-. 1`$I -A- 3 Economic Development - Lost 1. You have spent over $1,200,000 fighting against AU. Aboard Florida through 11/20/2015 1. The BCC authorized approximately $80,000 for branding to promote economic development 1. It is time to consider placing the remaining balance of money, $1,356,687 94 that you have set aside to fight All Aboard Florida into an economic development fund to promote employment growth in our county 1. Consider also what may be the long and costly lost intrinsic value of economic development to our county because of the perception you are placing our county in with the wasteful and needless fight against All Aboard Florida 1. According to the Florida Department of Economic Opportunity, as of October 2015, Indian River County's unemployment rate is at 6.7% - THE 6TH HIGHEST UNEMPLOYMENT RATE IN THE ENTIRE STATE Unemployment Statistics DEW 4 r <VAFR: t2Y.r.515,1 145, gilt/ 24,222 Urge, 044, tagb.m eltipan rkaseG esi0. 4m:x3:• «3:Fxr.. ..» 51 pr;rt a v^C.2ie• 11 225. ^.: 2554554: ex4455.5 w:544<f 3133333» 5.45r.. Olper.eaae.e M., 5 i ww-:aiea•5 24,sea 43 SC OM: Cut <3 N',V.I..=. ise 1cne:_10,5, .n 5: 0.15r orze.. Mgr. ,+5.-..-abr-e-2412 m,h•_- rag 55, 55.5 4re.aMegr ee n:t 51 he 2-rrs 2e415,*.45542a tar•4,555,1* e-<errz.e e1.11221Sax.,.115,mrem 33 XC pt,I.a:ner-«n 55, +.411 e - 3Xa. k<, ren.a203 nn3*-:«: •+>25=15,4.4 e. Weees a')D a•:. .+aa4 v .,-x.<• ia: as u>v` tem, re .->e 251.». /5052 f a+sa' p0 1,42 44 M1e4te551 Te ta:m: •213 ism 2>..'C:. t>a.a 312e.. .0501 twrmobymeee aw..lama,e,.dMte� E 2 5i1 a E e 8 d 3 2} b} b} b 3 2 3 } 2 3 b 3 3 t2 e1,.»».+. Ouse.. Mr. 4,455. M555.w sess 0.erscrms xeor, aoea..,eo-... e+ imnsmgsmstIsrm55 4rxJy+•nim.. s1455. smut 4c4 t81, -A- 4 Unemployment Statistics 414.4.•,...4,1441 +tt.b,.w,rtN» 6e.d 4) • :1w r 4 ptss b 3)462.• was 1,124,="r D.: ,.: 222& V> 239.244 Fb+ c. -,.o} It: s esa• +es. 224x32:.::Snal [Ix 61-• 1044.1.14.3 eae414S146x. r 4,2.0 RS. F-v=s!:c• 04164441'o 0244 •N«Kan 44< 20213(.464 re Ism pas 3.4; 4r'Cettb'J•24414%244 sense. {-449002_«, .44 x[t-..'-1 • 044:1.6un tt'ea3pc%M.4.4lsat ex'4..:444 S•4i:J3 4x4. .4! 44 :r..J. 4069631ar 3.6 >e404 tenxe41.43,4V 30:1,.•: 22,43-:6 ir114e,:v'4 0244 4' 4 41-.4:441.45= p:,, •: t 63:2-4). 414421 4.646 2-14.343 pas..16 14•3-8. x14 ;enxet 5.1:.343 pis. .4 s x:,46:1 l..•x++ se,e-es i•:l SQ: tsr., •16 x-ee-:1.+:434 e^s ser. -.:w 14.<<OP,J. •1 S «r• -mi, • :ne.•d.1123041 Y%rct•.S.< war nsre rti'<av:rn i-1.01Sr.-01«1.,-43•"4 tM.nmvst 4.100 pu, <4x -se_* 44344Out. Vaetrobfetu 1.446443•Sw>t14+42.434.4x ed) • on O::.k• A4' :i 14.,4146 Ned 45, 4.:, , 14.4144 444 14 4 ;4.:42.'4 Ja.e3 is I_ ,t*a.2.m,:9it a er r-.:3•-�+ixw.4* rimrta. 96,4)4 2 x.1-__44^)) • e'r+Cn 4x1;4 +43 •s3 ES`es:.n<rvorr--t-: rase {v a .4,14,36..: fixes .+ 6sae.:an, Kaias<e 22 ^x241644(litn:er.0t,61-.0.'.4s+rd al;v-'--'...,e4 �"a u.rt2. 244} 4y<'•x.1r•4.av,ir. 444114-•4, y.4e..cre•.mtk•:w. ue• vin+3i4Atetl 4.3401444 riot Sessets" d4nMS4 tJ 2,4244 :444 1 :A 4:4:1 ^as are c. -"sr ,e5 7421 4 22161se.,:11). 2,4 ✓244. • :At 4.te4:104 were 0^424:2.144-!xtS•-!ar41.41OCC 3244, 431 anet^11 14.-4442 •ettna••Stt3ro'a:r1 !-ri,tAlpa •S.Oce :46.:4 ••K •t Wz'pGx-Fi 24 :,� 44444-:246.4. t<acS.i•:S:'4 4464. -f 3 x"43,:) v'•^Wtf•=•'s •-•Pee•e,nn r••e�•v.rw 42x1w>e•w•. rJ'+n e•s•e w..a... t••t.6••r mimr Yr_m• eeerr.a,.c. row.rr-r:•f(ea+m ^ ,44.46e.wv2.rr4>a+.•4:..a ran•••nvwntr..T•+4A>'+ V t SYN./ 44,49,22,41 -1'444 Y•ui+•. 44.4* .,s•- a 4.4)43.+»4:rw•0.s•a1 ,29,..9,4w•saeq V.41Wwreran• 4,.assa0•:041, r+a ruc�ratr-far s>• a- .4 b M'4•trarK••-- :' dse 330, 4 32344-x32 of •can.-ts � .. -:f a to vvuie 41...-42 pt,4, 1, toe .4 •rn44^t s^4 i u 14641 0�{� 4:464:`:'1 +v.'«s4 tv+.wn".t, tY e:nnmx 221362"12 ::n:etn tkr evE 4x,14 11':"., y'a•.+et t*62*9or fist +v.: pae'.a Sapt+t>•e2.eM U.ttaW.m«:.neer 443 5e 04444,^:1 4.:5.4: 10117• t4 Unemployment Statistics • 1211 346.14 4n •p:Ni "2,01 lac tat • avey l:r 3.142 Inv se .AA 01 Its 0,41 a • 4. .w n Sn 1.161 1.21,241 Sax. 3 <aTte,S'•.ab.!✓<w:A:faa:`44.46.4x4'4•,'4-e-<30)•46337.4:6 Prig4. a0*424, 04 ac tyT4443222.1':rt t4 E4>^a4<_:us}. 344,.:':414 untl !&-A-5 Unemployment Statistics .14214.44 0,2 2111 242 2 Y.u.: .>.ri H 4 12,4 WS 1-44-42 • 1.4 44 a•+t. YKn.A+Ocas. 1.14 21::14. 142 re 221, u ;,E ' , .411 1•14 1.44 222 wx 114,1 41,1 mss ..,., N :fid,. 2,1 H.:as:Win 1,24 14,0 SSA,0.w1 44 is 4:4N aCaA^ 9.i4 .4 4,1 22241 41,1 n. 141,1, 4 0,11 .10 14. 37,417 .✓eatxa. f.nwa:xa.S. .tz>...t.mgk9^w-`820* P., e>.>) a Lk. Quiet Zones/Sealed Corridors I recommend the BCC of Indian River County adopt and support the five recommendations from Charles Gerardi - President & CEO of the Economic Council of Martin County -per Press Journal article 1. Engage the Metropolitan Planning Organization and FDOT in open discussion on grade -level improvements (i.e.. an overpass or underpass) at the major Monterey Road/Dixie Highway artery in Stuart to relieve traffic congestion and create a viable emergency response option. 1. Evaluate additional structural and mechanical improvements to raise the height of at least a portion of the Old Roosevelt Bridge in Stuart to ensure the long-term safety of the structure, and to allow increased capacity for smaller vessels to pass under the bridge during 'down' times. 1. Encourage transparent public dialogue with FDOT with regards to a long-term (2o -year) plan to evaluate future freight and passenger service options for an alternative western corridor 1. Engage the major communities along the Treasure Coast in collaborative discussions to prioritize potential future passenger rail stops — perhaps staggered daily schedules in Stuart and Fort Pierce — which would create new economic development opportunities for our region. 1. Martin County and/or the city of Stuart should now begin conversations with All Aboard Florida with regard to funding quiet zones through the county A timely petition asking AAF to fund these quiet zones is critical. Once infrastructure construction begins in early 2016. any such improvements will require costly change orders at the taxpayers expense. 8kA- 6 Article by Charles Gerardi cafs+:aror Economic Council: Time to get practical about All Aboard Florida Chutscs Cor Power .o. A storm is brewhig. With or without Ali Aboard ilo:'u, the likelihood of i cre.:sed rail traffic rumbling through our ccurnenity b real Even a ctcreat so umez, cohgestlon :ma rail oath:. izip cis automobiles, boas and emergency 1espassa s't`.lkk$. is disruptive to our quality o: life and m.pedes safety efforts. we applaud he efforts of Treasure Coast counairs. citizens grasps a -ad oe!ghborhoods who nave rat^chly apposed Al Aboard Florida. The Economic Cocoa! of "lard. County reaffirms ea: wholehearted suppon o::l!s oppusidt„ DEsi::•.e the potential economic ber'.ehb or expanded passragn rails to ourrL^a=lbes south 0! us, the pasject has, from as Inception, offered =benefit to the commentas along the Treasure Coax. The negative impacts, however, are m,.ay. \anetheless, :*are appears w it bale we as do to sop Ibis project from musing forward. And white we doh t aur ate gluing up der fight, we do believe Us tithe to begin asking ter all we can for our community before ifs too late. The Economic Connell .ants to see dd, happen b: expanding the public dialogue with All Atroar'. FTocida. the Metropolitan Rama* Org aloa and At Florida Depauuten of Traasponadan. The Economic Council of Martin Cixmiy Jobs the Marsh County Taxpayers Association L 1s ;eters: challenge to ma local goernmehtai faders to begin Future Treasure Coast Station(s) I recommend the BCC of Indian River County engage with AAF for a potential "Treasure Coast All Aboard Station Group" Suggested: 1. One person from each MPO 2. One person from each Main Street group 3. One person from each County Commission 4. One person from each City Council 5. One citizen 183,.-A- 7 Ft. Pierce FUTURE 4Lt .EGA=D FtCRIZA IBkA-8 Vero Beach POTEtmAL MULTIMODAL TRANSPORTAWOJJ CENTER /h? -A-9 ALL Aboard Florida Treasure Coast Station Statement All Aboard Florida continues to be focused on developing and building the Miami to Orlando system, with stops in Fort Lauderdale and West Palm Beach. We remain open to future expansion opportunities that will attract more customers to our service The Space Coast recently initiated a site analysis study to identify a single station location that will be supported by the region's elected officials, business and community leaders, and residents. We support that vision and encourage the Treasure Coast to focus their resources on a similar process. All Aboard Florida will work with communities that identify station locations by initiating a pre -development process, which will include analyzing ridership data and any necessary environmental studies. Treasure Coast Q & A 0: If the Treasure Coast wants to pursue a station, what process should it initiate? A. First. the Treasure Coast should establish a working group including representatives from each county and city in the region. Together with the working group and local governments. All Aboard Florida wilt initiate market and ridership studies to identify if a feasible operational plan is possible. The process Brevard County is undertaking could serve as a model for the Treasure Coast. The Space Coast Transportation Planning Organization (TPO) initiated a process early in 2015 to solicit input from local communities and evaluate preferred locations in Brevard County Looking at various criteria such as available sites and footprint size. proximity to other major corridors, residential neighborhoods and business centers, the TPO expects to recommend a preferred site to All Aboard Florida in early 2016. Space Coast Executive Director Bob Kamm can serve as a resource for the Treasure Coast and share his agency s criteria for a station and type of information being collected on each potential site. 0: What improvements will All Aboard Florida make to the Loxahatchee River Bridge? A. All Aboard Florida plans to rehabilitate or replace the moving components and electrical system, which will increase the speed and operational efficiency of the bridge. The double track will be restored in order for two trains to cross during the same bridge cycle. Alt Aboard Florida is also analyzing the feasibility of modifying the center span to increase clearance for boats as recommended by the Jupiter Inlet District (which would allow 85% of the boats to pass under the bridge when closed). This alternative would require discussions with external stakeholders regarding a financial feasibility plan. All Aboard Florida is willing to subsidize engineering and construction management costs for the modification. 0: What improvements will All Aboard Florida make to the St. Lucie River bridge? A. All Aboard Florida plans to rehabilitate or replace the moving components and electrical system, which will increase the speed and operational efficiency of the bridge. All Aboard Florida has also been informed of the marine industry's desire for mooring fleets. This would require discussions with external stakeholders regarding a financial feasibility plan. fBl-A-10 Q & A Continued 0: How is the test deviation going at the New River? What are next steps after the USCG completes the test deviation? A. To date. all stakeholders have agreed that it has been a successfut test with a significant reduction in complaints from the marine industry The next step is to finalize the rute based on the test deviation and apply the rule to the New River, Loxahatchee and St. Lucie River bridges. 0: Will bridge monitors be stationed at the Loxahatchee and St. Lucie River bridges? A. The USCG may potentially draft language in coming months that would require monitors. Alt Aboard Florida is talking with the appropriate state agencies about ensuring coordination between the highway bridge and railway bridge operations using the existing FDOT bridge monitors. Due to the close proximity of the bridges. having one individual who can monitor both bridges and be available by radio or phone to boaters will enhance operational efficiency and maximize coordination of bridge operations. 0: Does the Treasure Coast need to identify funding for improvements to the bridges? A. Yes. Engaging community leaders from adjacent counties. area Marine Industries Associations. and officials from local MPO's. FDOT Florida Inland Navigation District and the Jupiter Inlet District can collectively work to achieve the greatest degree of improvements to these two bridges. 0: When will construction begin in the Treasure Coast? A. Construction has atready begun between Miami and West Palm Beach, and it will continue up the corridor in tate '15/early '16. 0: How long will grade crossings be closed while construction is occurring? A. It depends on the crossing. but a typicat temporary closure is approximately two days. Our website has a detailed schedule that will be updated once the crossing closing schedule is finalized. Q & A Continued 0: What is status of the lawsuits against All Aboard Florida? A. To date, the courts have failed to rule in favor of the Treasure Coast. 0: What job announcement was recently made in St. Lucie County? Will there be similar opportunities for Martin and Indian River counties? A. Rocla Concrete Tie. the largest supplier of pre -stressed concrete ties for North America's freight and transit railroads, started construction about one month ago on its manufacturing plant in Fort Pierce. The opening of this plant will create 40-50 permanent jobs and allow for a nationally recognized business to establish a presence in the Treasure Coast. Economic impacts in the three counties will occur as construction begins. All Aboard Florida - Quiet Zone Question & Answer 0: What is a Quiet Zone? A. A Quiet Zone, which is designated by the Federal Railroad Administration (FRA), is an uninterrupted section of railroad where additional safety measures have been installed at at -grade crossings to mitigate the need for train horns. 0: Who can apply for a Quiet Zone? A. Under the federal rute, the entity with jurisdiction over the road (public agency) that crosses the track must apply for a quiet zone. This includes all municipatities. counties and special districts. 0: What is the timeline to making this decision? A. Treasure Coast governments shoutd consider actions now to authorize staff to begin the process and submit notices of intent to the FRA. It is recommended each municipality appoint a Quiet Zone liaison to begin immediately coordinating with All Aboard Florida. All Aboard Florida will provide technical assistance and advice where appropriate. BSA- 11 Q & A Continued 0: If the Treasure Coast wants to move forward with requesting quiet zones, what is the process? A. The first step is to determine the limits of the Quiet Zone: where will the Quiet Zone begin and where will it end? Will it include every city and every county? All of these details matter when planning a Quiet Zone. According to federal regulations. a quiet zone must be a minimum of half a mite. The Palm Beach or Broward Metropolitan Planning Organization are good resources as they are moving forward with county- wide quiet zones. The second step is to determine what improvements—if any—will be necessary to designate a Quiet Zone throughout the Treasure Coast or a city Alt Aboard Florida is making a significant investment in grade crossing warning devices which will make many areas etigibte Quiet Zones without any additional infrastructure. This can only be done in coordination with All Aboard Florida. which can provide specific details as to the company's investment. After construction is complete. the Treasure Coast governments can establish the Ouiet Zone by providing appropriate documentation directly to the Federal Railroad Administration. 0: Who pays for a quiet zone? A. Alt Aboard Florida believes a significant portion of the improvements needed for a quiet zone will be included in the work the company is completing. In a few instances, there may be a need for additional measures or there may be extra items requested by the local government. In such cases there may be additional local costs. Costs will increase if the process is started after construction begins in the Treasure Coats since contracts will have been executed and crossing designs finalized. 0: Will local governments assume increased liability with the creation of a Quiet Zone? A. The Federal Railroad Administration Quiet Zone guideline for communities states: The courts will ultimately determine who will be hetd Liable if a collision occurs at a grade crossing located within a quiet zone. based on the facts of each case. as a cottision may have been caused by factors other than the absence of an audible warning. FRAs rule is intended to remove failure to sound the horn as a cause of action in lawsuits involving cottisions that have occurred at grade crossings within duly established quiet zones.' For more information on AAF, visit vwwv.gobrightline.com www.allaboardflorida.com IQ* 12 INDIAN RIVER COUNTY BOARD OF COUNTY COMMISSION REQUEST TO BE SCHEDULED FOR PUBLIC DISCUSSION /M4. Any organization or individual wishing to address the Board of County Commission shall complete this form and submit it to the Indian River County Administrator's Office. PUBLIC DISCUSSION INFORMATION Indian River County Code Section 102.04(9)(b): as a general rule, public discussion items should be limited to matters on which the commission may take action Indian River County Code Section 102.07(2): limit remarks to three minutes unless additional time is granted by the commission NAME OF' INDIVIDUAL OR ORGANIZATION: Fred Mensing ADDRESS: 7580 129th Street, Sebastian, FI PHONE: 772-532-6035 SUBJECT MATTER FOR DISCUSSION: IS A PRESENTATION PLANNED? IS BACK-UP BEING PROVIDED IS THIS AN APPEAL OF A DECISION WHAT RESOLUTION ARE YOU REQUESTING OF THE COMMISSION? All Aboard Florida YES YES YES NO NO NO Approve All Aboard Florida coming through Indian River County ARE PUBLIC FUNDS OR ACTIVITIES REQUIRED? WHAT FUNDS OR ACTIVITIES ARE REQUIRED TO MEET THIS REQUEST? YES NO Transmitted to Administrator Via. Interactive Web Form E -Mail Fax Mail Hand Delivered Phone COUNTY ADMINISTRATOR d� 1 A� , Joseph A. Baird MEETING DATE: December 1, 2015 F \County Admin \ExecAsst\AGENDA\Public Discussion Items Form.doc Board Approved 11/7706 INDIAN RIVER'COUNTY, FLORIDA MEMORANDUM PUHA: NOTICE (1NFOIZNI; i'IONA1,) /2 61_ TO: Joseph A. Baird, County Administrator DEPARTMENT HEAD CONCURRENCE Stan Boling, AP; ommunity Development Director THROUGH: Sasan Rohani, AICP; Chief, Long Range Planning FROM: Bill Schutt, AICP; Senior Economic Development Planner, Long -Range Planning DATE: November 13, 2015 SUBJECT: Notice of Scheduled Public Hearing for Upcoming Board Meeting It is requested that the following information be given formal consideration by the Board of County Commissioners at its regular meeting of December 1, 2015. DESCRIPTION AND CONDITIONS: Please be advised that the following public hearing item has been scheduled for Board consideration: December 8, 2015 Alfred and Betty Sammartino's Request to rezone ± 1.98 acres located at the southeast corner of Old Dixie Highway SW and 9th Street SW, from CH, Heavy Commercial District, to CG, General Commercial District. (RZON-2004050297-75451, Quasi -Judicial) RECOMMENDATION: The above referenced public hearing item is provided for the Board's information. No action is needed at this time. APPROVED AGENDA ITEM: FOR: IJY,fll:/K Cir' 1. �4I5 BY. • F•\C;1' munity Development\Users\LONG RANGE\PNI\Pni79.doc Indian River Co. A. • oved Date Admin. 419_f_ iI)a�Legal �(-I� /c ;�� Budget ll�lL IS Dept. ,ifi //S Risk Mgr. ---- 184 Community Development IA2 INDIAN RIVER COUNTY, INDIAN RIVER COUNTY, FLORIDA MEMORANDUM TO: Joseph A. Baird, County Administrator DEPARTMENT HEAD CONCURRENCE Stan Boling, ACP; ' ommunity Development Director THROUGH: Sasan Rohani, AICP; Chief, Long -Range Planning s' .4, FROM: Bill Schutt, AICP; Senior Economic Development Planner, Long -Range Planning. �\ — DATE: November 9, 2015 RE: Consideration of Target Industry Analysis Report It is requested that the following information be given formal consideration by the Board of County Commissioners (Board) at its regular meeting of December 1, 2015. DESCRIPTION AND CONDITIONS On June 17, 2014, the Board of County Commissioners (Board) approved a contract with Ady Advantage to prepare an Economic Development Positioning and Action Plan. That plan was completed in February of 2015 and considered and accepted by the Board on March 3, 2015. The plan includes an assessment of the County's economic positioning and a framework for the County to improve business retention, expansion, and attraction efforts. On March 3, 2015, when the Board considered and accepted the plan, it also approved proceeding with implementation of action plan strategies contained in the positioning report. During the March 3rd presentation, it was noted that there were six separate strategies and related action items included in the action plan and that three of the strategies (Strategies 2, 3, and 4) would involve hiring consultants/outside services at additional cost. Strategy #2 involved preparing a detailed Target Industry Analysis. Strategy #3 involved developing a Brand Audit/Brand Marketing Plan, and Strategy #4 involved developing a stand-alone economic• development website. At its April 21, 2015 meeting, the Board considered and approved a cost and task sharing proposal with the Indian River County Chamber of Commerce to implement Strategies 2 and 3. With the cost 1 F\Community Development\Users\EDplannr\Plans, Study's & Reports\Economic Positioning Initiative 2013-2014\BCC Agenda ltems\Dec 1 2015 - Final Target Industry Study Review\BCC Item - Final Target Industry Study.doc 185 and task sharing, the County agreed to cover ,the cost of and manage Strategy#2 (detailed Target Industry Analysis), the County and Chamber agreed to share costs for Strategy #3 (Brand Audit/Marketing Plan), and the Chamber agreed to cover the cost of and manage Strategy #4 (stand- alone website). At the same meeting, the Board also approved a contract amendment with Ady Advantage to complete the strategy #2 detailed Target Industry Analysis. At that time, it was acknowledged that Strategy #3 and #4 would be managed by the Chamber of Commerce and would commence near or after completion of Strategy #2. Since contract amendment approval, Ady Advantage has worked closely with the County and the Indian River County Chamber of Commerce to complete the detailed Target Industry Analysis tasks outlined in the contract. Those tasks include: 1. Performing an economic base analysis that identifies major industry categories that are most prevalent in the county, and the region (Brevard County, Martin County, St. Lucie County, and Indian River County) and comparing the concentration of industries within the county and region to U.S. industry concentrations. 2. Preparing a detailed target industry analysis with asset maps and industry specific positioning statements for each target industry. Development of the detailed Target Industry Analysis primarily involved data collection and analysis using available public and private data sources. Public input and site visit data gathered during the development of the Strategic Positioning, Target Industry Assessment & Action Plan was also included and considered in the analysis. EDC Consideration On October 20, 2015, the Economic Development Council (EDC) reviewed the proposed Target Industry Analysis. Although a quorum was not present, the eleven members that did attend the meeting reached a unanimous consensus that the Board of County Commissioners should accept the Target Industry Analysis. At this time, the Board needs to review the Target Industry Analysis, provide feedback, and consider accepting the analysis report. ANALYSIS The Target Industry Analysis contains 142 pages, presented in four (4) sections and an appendix, as listed in the table on the next page. 2 F\Community Development\Users\EDplannr\Plans, Study's & Reports\Economic Positioning Initiative 2013-2014\BCC Agenda Items\Dec 1 2015 - Final Target Industry Study Review\BCC Item - Final Target Industry Study.doc 186 ,11#T a -Mi ndin1... ~:': , ,ff,t, `�` ,- A^ `. . :: ; Section 1 Executive Summary Section 2 Project Goals & Process Section 3 The Target Industry Detailed Analysis Section 4 The Target Industry Specific Analysis Appendix NAICS Code Definitions Because of the overall length of the Target Industry Analysis, a copy of the complete report is not attached to this memorandum. Instead, a website address is provided (see attachment 1 listing at the end of this report) to allow for electronic review. What is attached to this memorandum are sections of the report, including Section 1, "Executive Summary" (Attachment 2); Section 4.4 "Target Industry Recommendations — Second & Third Pass Analysis" (Attachment 3); Section 4.5 "Target Industry Recommendations Summary" (Attachment 4); Section 4.6 The Role of Business Recruitment in Context" (Attachment 5); and Section 4.7 "Industry Specific Positioning" (Attachment 6). As structured, the Target Industry Analysis meets the consultant's contractual requirements with the County. Those requirements are outlined in Section 2. The analysis builds from the general findings and conclusions of the February 2015 Target Industry Assessment as well as site visit observations previously conducted by Ady Advantage during preparation of the positioning report and action plan. With the Target Industry Analysis, conclusions are drawn from review of statistical research and from review of subjective data collected during the development of the positioning report and action plan. The statistical research focuses on measuring and comparing available public and private employment data at the county, regional (Indian River County, Brevard County, Martin County, and St Lucie County), and U.S. levels. The analysis includes a comparison of industry size (overall employment), industry growth or contraction (historic employment change), industry concentration (location quotient analysis), and wages by industry. The subjective data primarily consist of opinions and observations from focus group interviews, individual stakeholder interviews, and input received at public meetings. The data and analysis are contained within Section 3 and Section 4 of the analysis. Within both sections are numerous tables and graphs that provide information on average wage, growth, and concentration by appropriate major industries at the county, regional, and national levels. Section 3 of the analysis identifies and analyzes major industry categories that stand out as industries having potential for growth and significant economic impact in Indian River County. Within Section 3, the consultant used a "three pass" analysis to identify those broad industries worth analyzing further. The "first pass" involved a review of statistical data for the region to identify mainstay industries (negative growth/above average concentration), star industries (positive growth/above average concentration), reactive industries (negative growth/below average concentration), and 3 F -\Community Development\Users\EDplannr\Plans, Study's & Reports\Economic Positioning Initiative 2013-2014\BCC Agenda Items\Dec 1 2015 - Final Target Industry Study Review\BCC Item - Final Target Industry Study.doc 187 opportunity industries (positive growth/below, average concentration). The "second pass" involved a review of the subjective data from stakeholder interviews and public input. The "third pass" involved a review of the statistical data specific to Indian River County to identify industry categories with the greatest potential for growth. From the "three pass" analysis, seven major industry categories emerged that showed the most promise for further analysis. Those seven industries and their respective North American Industry Classification Code (NAICS) are: 1. Agriculture (NAICS 11) 2. Manufacturing (NAICS 31-33) 3. Transportation and Warehousing (NAICS 48-49) 4. Information (NAICS 51) 5. Finance and Insurance (NAICS 52) 6. Professional, Scientific, and Technical Services (NAICS 54) 7. Health Care and Social Services (NAICS 62) Section 4 of the analysis takes the seven major industry categories identified in Section 3 and drills down to identify specific industries within each of those categories that have the greatest impact and potential for growth within Indian River County as compared to the region and the U.S. Similarly to what was completed in Section 3, within Section 4.2 Ady Advantage examined industry growth and concentration to identify mainstay industries, star industries, reactive industries, and opportunity industries. Average wage, 5 and 10 year growth, and total number of jobs were also examined for the County as compared to the region and U.S. At the end of each major industry analysis sub -section, Ady Advantage ranks the specific industries to highlight the top 5 industries within each of the 7 categories based on each of the following factors: 1. Number of jobs 2. 5 year growth 3. Industry concentration As noted by Ady Advantage, selection of "candidate" industries for each of the 3 factors was done to make sure that no potential target industries were overlooked. Within Section 4.4 (copy attached), Ady Advantage completed a second and third pass review of industries, focusing on those specific industries identified in Section 4.2 as "stars" (positive growth/above average concentration) or "opportunities" (positive growth/below average concentration), those industries included in the top 5 based on employment level, and those industries highlighted from stakeholder input as potential industries to target. Ady Advantage's comments were included after each industry with a determination to include or not include as a target industry. The determinations were based on such things as the possibility of future growth in each industry based on local and external factors, whether growth in each industry is primarily driven by local demand, whether recruitment of each industry would harm existing industries (competition), availability of qualified labor, and availability of training programs/facilities. 4 F•\Community Development\Users\EDplannr\Plans, Study's & Reports\Economic Positioning Initiative 2013-2014\BCC Agenda Items\Dec 1 2015 - Final Target Industry Study Review\BCC Item - Final Target Industry Study.doc 188 Based on the analysis conducted in Sections 3 and 4 of the report, Ady Advantage provided its recommended target industry list. That list, along with Ady Advantage's basis for selection, is provided in Section 4.5 (copy attached). For reference, the recommended list includes: 1. Manufacturing: a. Ammunition and Related Industries 2. Professional, Scientific and Technical Services: a. Environmental Consulting Services b. Computer Systems Design Services 3. Transportation and Warehousing: a. Warehousing b. Trucking 4. Agriculture a. Aquaculture b. Farming and Crop Services 5. Health Care a. Specialized clinics Ady Advantage notes that not included within the list are some of the County's large Original Equipment Manufacturers (OEM's) such as Piper Aircraft. With respect to large OEM's, the consultant recommends that the County continue to support those industries through business retention and expansion efforts but not to recruit industries that will directly compete with the OEMs. In addition, the consultant recommends that the County work with industries to identify suppliers that can be recruited for the OEMs. This is discussed within Section 4.6 (copy attached). Ady Advantage also noted in the analysis that several specific industry categories identified in Section 3 were not recommended for targeting (includes the finance and insurance industry and the information industry). While those industries had some sub -industries that were labeled as either "stars" or "opportunities", they were determined to be service sector industries. Those are industries that locate to the county based on local market demand. Those service industries are not industries that primarily export goods and services (industries that could locate elsewhere). So, while there may be opportunity for growth in those industries, they are driven primarily by local population growth and are not industries that the County should focus on with special recruiting efforts. Based on the consultant's analysis, the recommended Target Industry List should be used primarily for special recruitment and marketing efforts. The new Target Industry List is not intended to replace the County's overall target industry list ("broad list") used to direct local incentives and referenced in the comprehensive plan. The old overall list is broad, is based on the state's target industry list, and is intended to be inclusive to allow for the use of state and local financial incentive programs. Those programs are used to encourage high paying jobs in industries that may wish to locate or expand within the county. Due to 5 F.\Community Development\Users\EDplannr\Plans, Study's & Reports\Economic Positioning Initiative 2013-2014\BCC Agenda Items\Dec 1 2015 - Final Target Industry Study Review\BCC Item - Final Target Industry Study.doc its broad scope and variety, the "broad list" does not provide the special recruitment and marketing focus that the "new list" provides. While the Chamber of Commerce should be targeting its marketing and recruitment efforts on the recommended, focused "new list", the consultant also notes that the County should continue its use of the "broad list" to provide incentives; to support business retention and expansion, small business development, and entrepreneurship; and to continue supporting OEMs and their supply chain needs. [see Section 4.6 (copy attached)]. In support of the Chamber's special marketing and recruiting focus, the analysis provides specific positioning statements and talking points to be used for each industry on the "new list". Those are included within Section 4.7 (copy attached). CONCLUSION The Target Industry Analysis provides an updated identification of target industries; provides a basis for the County, Chamber of Commerce, other economic development agencies, and municipalities to target and focus recruitment and marketing efforts; highlights the county's strengths for each major targeted industry; identifies the county's competitiveness by industry category; and highlights factors that are important in location decisions made by targeted industries. The previously accepted economic development positioning report and action plan, the newly presented Target Industry Analysis, and the existing targeted industry list ("old" and "broad" list) should be used as follows: 1. Economic Development Positioning Report and Action Plan: use for general marketing efforts by Indian River County, Chamber of Commerce, other economic development agencies, and municipalities. The report and plan provide general local assets and strengths, positioning statements, and talking points. 2. Target Industry Analysis: use the new target industry list, positioning statements, talking points, and local asset data for special recruiting and marketing efforts by the Chamber of Commerce, the County, other economic development agencies, and municipalities. 3. "Old/Broad" target industry list: continue to use for providing incentives to industries that create new, high paying jobs. FUNDING The County has funded this detailed target industry analysis project and there are no costs associated with accepting the analysis report. RECOMMENDATION Staff, and by consensus the Economic Development Council, recommend that the Board of County Commissioners review and accept the detailed Target Industry Analysis. 6 F\Community Development\Users\EDplannr\Plans, Study's & Reports\Economic Positioning Initiative 2013-2014\BCC Agenda ltems\Dec 12015 - Final Target Industry Study Review\BCC Item - Final Target Industry Study.doc 190 II ATTACHMENTS 1. Target Industry Analysis Report (full copy also available on-line at http://www.irccdd.com/Planning Division/EDPAAP.htm) 2. Executive Summary 3. Section 4.4 Target Industry Recommendations — Second & Third Pass Analysis 4. Section 4.5 Target Industry Recommendations Summary 5. Section 4.6 The Role of Business Recruitment in Context 6. Section 4.7 Industry Specific Positioning 7. Draft Minutes of October 20, 2015 EDC Meeting APPROVED AGENDA ITEM: FOR: December 1, 2015 �,,}/ BY: � c�k"=wx1 7 31Y: rE-Com'-'L^Y' D ian R RZCiii �' �a.sF.:Ss,4Ge.F a twAppro- Etygretispim Admin. CO" ) i%yf r Legal / ; .a 11--0-,i. Budget , t i!' 15 Dept. /' i y Risk Mgr. F•\Community Development\Users\EDplannr\Plans, Study's & Reports\Economic Positioning Initiative 2013-2014\BCC Agenda Items\Dec 1 2015 - Final Target Industry Study Review\BCC Item - Final Target Industry Study.doc 191 it I luauugoUuV Ady Inian Fever C.inty, F T r• e t in u S $'jr`((r���`/j I//A\fl•OySDS October 1, 2015 • Appendix to Indian River County Economic Development Strategic Positioning Action Plan Approved March 3, 2015 Indian River County ( DDTD/• O/ (D+in.rc1 0 0 3 0)-- 5" 0 o' m 0 - v - v 3 algeoeny Advantage L' Indian *-Target Industry Analysis; Appendix Indian County Economic Development Strategic Positioning Action Note: A Complete Copy of the Target s! s!s/Cleuy /lsnpu Z luauRIDEPV Indian River County eon -bo, of tonm•,te Section 1.1: Executive Summary - Indian River County's Regional Economy Indian River County's Regional Economy An analysis of Indian River County's current industries at the 2 -digit NAICS code level was completed. A three pass analysis was used to come up with a list of potential target industries for Indian River County. The first pass was to evaluate the four -county region of Brevard, Indian River, Martin, and St. Lucie counties, to see which industries were strong in the region. The second pass was to evaluate input from the qualitative research conducted in the previous study. The third pass was to compare Indian River County's industries to that of the region and the U.S. Ady Key Findings • Indian River County has a diverse mix of industries that, on average, have experienced positive 5 -year growth. • Average annual wages in Indian River County are slightly higher than that of the region; however, they are lower than that of the U.S. • The largest industries based on number of employees are: • Retail Trade • Health Care and Social Assistance • Accommodation and Food Services • The industries with the highest concentration include: • Agriculture • Arts, Entertainment and Recreation • Retail Trade • The following three industries had the highest 5 -year growth from 2010-2014: • Utilities • Waste Management and Remediation Services • Other Services (Except Public Administration) From this analysis, seven industries were identified to explore further in order to identify specific subsectors in which Indian River County excels. 1. Agriculture, Forestry, Fishing and Hunting 2. Manufacturing 3. Transportation and Warehousing 4. Information 5. Finance and Insurance 6. Professional, Scientific and Technical Services 7. Health Care and Social Services Advantage ( Courityc cJ Indian Phase Appendix to Indian C-ounty Economic Development Strategic Positioning Action Indian River County [name•. 0) com.,..r. Section 1.1: Executive Summary - Target Industry Specific Analysis Target Industry Specific Analysis A 6 -digit NAICS code analysis was completed on the seven industries on the previous page in order to identify a list of potential target industries. This analysis involved a three -pass system. The first pass was the 2 -digit NAICS code analysis. In the second pass, these industries were classified as stars or opportunities and/or included in the top 10 sectors based on employment for the 6 -digit NAICS code analysis. The industries that were mentioned in the employer or stakeholder interviews were also included in this list, which was the third pass of the analysis. All of these "finalist" industries were then screened further based on discussion with the Indian River County Planning Division and Chamber of Commerce staff to generate the final list of target industries as listed below. 1. Ammunition and Related 2. Environmental Consulting Services 3. Computer Systems Design Services 4. General Warehousing and Storage 5. General Freight Trucking, Local 6. Animal Production and Aquaculture 7. Farming Management Solutions 8. Specialized Clinics Ady Key Findings • Many subsectors in Indian River County seem to be driven by population and the economy. These industries, while important to the economy, tend to be followers not leaders. • Stakeholders felt that environmental services and "green" industries would be a good fit for the county/region. This subsector was also identified as an opportunity, therefore environmental consulting services was considered as a target industry. • Indian River County is already getting leads in the warehousing industry. With its unique set of assets and location, Indian River County could be a good distribution center for companies. This would also provide opportunities in other industries, such as trucking. • Although health care is a broad industry, Indian River County has the opportunity to continue to attract specialized clinics, which would bring new wealth into the county and improve quality of life. • Indian River County has a group of original equipment manufacturers (OEMs), which should be the focus of business retention and expansion efforts, rather than trying to recruit other large OEMs that may be competitors. Advantage Indian County Target Industry Analysis Phase Appendix to 1 ndion County Economic Development Strategic Positioning Action Indian River County Section 1.1: Executive Summary - Core Economic Development Strategies Core Economic Development Strategies for Indian River County After identifying the target industries that Indian River County should focus on, Ady Advantage also recommended strategies that will complement the recruitment strategy and drive the county's economic development efforts. • Targeted Recruitment/Attraction: This includes targeting the industries identified through this report. • Business Retention and Expansion (BRE): Indian River County's economic development plan includes a considerable amount of time and effort on BRE and Ady Advantage recommends that this continues. • Small Business Development and Entrepreneurship: Indian River County has various assets, programs and incentives for small businesses, which can also be a means for diversification and growth. • Original Equipment Manufacturer (OEM) and Supply Chain: Indian River County is unique, in that it has many large OEM's in the county and the surrounding region. These companies have a great impact on the local/regional economy. Ady Advantage - does not recommend recruiting businesses that compete directly with these companies, but Indian River County should have a special focus on these OEMs. This can be by providing things like workforce training or recruiting businesses to support the OEMs' supply chains. Advantage / Indian County Target Industry Analysis, Appendix County Economic Development Strategic Action Indian River County [tamer. ,J remmnr.- Section 4.4: Target Industry Recommendations -Second & Third Pass Analysis Second and Third Pass Analysis: Agriculture The following industries were classified as "stars" or "opportunities" based on the EMS' data, and/or included in the top five sectors based on employment, and/or mentioned by the stakeholders/employers in interviews. .. .Industry ? ,NAICS` .EMSI "Star" or, • ". Opportunity . •• • ''Top 5:(based .. on •# of emptoyeesj .... . . .. .. ... •Stakeholder 'Input . . ... , ,... Include? ...; ::• .. . s , Reason/Comments • • - Crop Production 111000 Star ✓ No Industry needs to diversify from citrus production, but replacement industry has not yet been identified Farm Management Solutions __ 115116 Star ✓ Maybe Recruit only if it is not tied to citrus and/or can -be extended beyond citrus because citrus is down. Animal Production & Aquaculture 112000 Opportunity ✓ ✓ Yes Already exists and shows potential E luauncpufy Ady Advantage Indian County Target Industry Analysis Phase Appendix Indian C-ounty Economic Development Strategic Positioning Action Indian River County Section 4.4: Target Industry Recommendations -Second & Third Pass Analysis Second and Third Pass Analysis: Manufacturing The following industries were classified as "stars" or "opportunities" based on the EMSI data, and/or included in the top five sectors based on employment, and/or mentioned by the stakeholders/employers in interviews. Ady Advantage Indian County Target Industry Analysis, Phase Appendix Indian C. -aunty Economic Development Strategic Positioning Action �`�� i 311411 !o� ��'�Mi�" , ,1 Star (�;� t 1�;�� ca-,r�,� ✓ 'Onti a r0,�e1���/K�����185 No ____ ! Frozen Fruit, Juice and Vegetable Manufacturing We assume this is dependent on the citrus industry. Nitrogenous Fertilizer Manufacturing 325311 Star ✓ No High growth, but not sure where this is coming from. Local ordinances prohibit applying of --- fertilizer during rainy season, because it ends up in the lagoon. Wood Kitchen Cabinet and Countertop Manufacturing 337110 Star No Appears to be driven by demand for high-end/custom homes. Tends to follow the real estate market. Custom Architectural Woodwork and Millwork Manufacturing 337212 Star No Aircraft Manufacturing 336411 ✓ No Do not want to recruit a competitor company to original equipment manufacturer (OEM) already in the county. Do want to recruit companies that support these large existing companies with supply chain. Ammunition (except Small Arms) Manufacturing 332993 ✓ Yes This industry already exists in Indian River County. There has been an interest in Indian River County from these types of companies and it fits well with local business climate. Ady Advantage Indian County Target Industry Analysis, Phase Appendix Indian C. -aunty Economic Development Strategic Positioning Action Indian River County «n..b.. 4/ Co.mm.,m. Section 4.4: Target Industry Recommendations -Second & Third Pass Analysis Second and Third Pass Analysis: Manufacturing Cont. The following industries were classified as "stars" or "opportunities" based on the EMSI data, and/or included in the top five sectors based on employment, and/or mentioned by the stakeholders/employers in interviews. Other Aluminum Rolling, Drawing, and Extruding — I i� 331318 _ l' i *Tv-a�'c? ; �1ix0v. _ ni , �:x�.� 1 ( 1 ; `%''),:t.'pc,:,-)I�c0 Y , ii BRE* 1 Star • These industries provide materials that are used by original equipment manufacturers (OEMs). • These companies should be supported and welcomed with open arms, especially if they are supporting an OEM or their supply chain. • Not industries to necessarily recruit. Other Commercial and Service Industry Machinery Manufacturing 333318 Star BRE* Cutting Tool and Machine Tool Accessory Manufacturing 333515 Star BRE* Rubber and Plastic Hoses and Belting Manufacturing 326220 • .1 BRE* . Machine Shops 332710 ✓ BRE* Ady 90 Advantage *BRE=Business Retention and Expansion Indian County Target Industry Analysis, Phase Appendix Indian River County Economic Development Strategic Positioning Action Indian River County fn.ma•. of ra..m..r. Section 4.4: Target Industry Recommendations -Second & Third Pass Analysis Second and Third Pass Analysis: Transportation and Warehousing The following industries were classified as "stars" or "opportunities" based on the EMSI data, and/or included in the top five sectors based on employment, and/or mentioned by the stakeholders/employers in interviews. ter• ' Industry .. ;. • NAICS = . ,;.. .,,...r:.._ EMSI "Star"''or;'•- ;, " Opportunity .-. Top.S (based ', on.#;of "employees) :.; Stakeholder Input :., ,,...... • `Includel . • Reason%Comments ' . :. . General Warehousing and Storage 493110 Star ✓ Yes A large employer is already located in the region; IRC is a suitable location for other DC's, perhaps in different sectors General Freight Trucking, Local 484110 Opportunity ✓ Yes With a trucking school outside of the region, there is an opportunity to replenish the diminishing workforce in this industry. Suitable location for transportation. Couriers and Express Delivery Services 492110 Opportunity ✓ No Not a industry that should be recruited. Usually will follow population or businesses; things like FedEx or UPS Used Household and Office Goods Moving 484210 ../ No Driven by population and economy, not driving it Other Airport Operations 488119 ✓ No Driven by population and economy, not driving it Ady Advantage Indian County, =Analysis, Appendix to Indian County Economic Development Strategic Positioning Action I® Indian River County a,.TN, «mm,.,. Section 4.4: Target Industry Recommendations -Second & Third Pass Analysis Second and Third Pass Analysis: Information The following industries were classified as "stars" or "opportunities" based on the EMSI data, and/or included in the top five sectors based on employment, and/or mentioned by the stakeholders/employers in interviews. — -- 1---- Iess�1 I nomiA, 512131 LSU'-t'�� i �� ` eras ����� � , I " _ �, , �� No — — �, Motion Picture Theaters (except Drive -Ins) Star ✓ If there is a market need these will expand and Indian River County should welcome with open arms, these are more consumer based/retail industries, not necessarily what_ Indian River County should focus on recruiting. Radio Stations 515112 Opportunity No Newspaper Publishers 511110 ✓ No Book Publishers 511130 Opportunity No These industries need a specific workforce, that may not be available in Indian River County. There is insufficient data on the location quotients for these careers. Periodical Publishers 511120 ✓ No Software Publishers 511210 ✓ No Availability of software developers and computer programmers is low, well below U.S. average. Wired Telecommunications Carriers 517110 Opportunity ✓ No This industry tends to follow the population. Ady dvantage , rIndian County. -,Industry Anolysis, Phase.;(` Q, Appendix Indian C-ounty Economic Development Strategic Positioning Action- Indian River Couniv [home., of rom,.vrcr Section 4.4: Target Industry Recommendations -Second & Third Pass Analysis Second and Third Pass Analysis: Finance and Insurance The following industries were classified as "stars" or "opportunities" based on the EMS' data, and/or included in the top five sectors based on employment, and/or mentioned by the stakeholders/employers in interviews. Industry r • • •Securities �, .:NAILS' • •:' EM'SL"Star" on • Opportunity . ' . To 5 based; on # of .employees) Stakeholder :Input -Include? , Reason/Comments ' Brokerage 523120 Star ✓ No We are assuming the growth from these comes from the wealthy people in the county. These tend to follow the economy, rather than drive it Insurance Agencies and Brokerages 524210 Star ✓ No Direct Title Insurance Carriers 524127 Opportunity No All Other Nondepository Credit Intermediation 522298 Opportunity No Not a significant location quotient in Indian River County for occupations relevant to this industry. Third Party Administration of Insurance and Pension Funds 524292 Opportunity ✓ No Driven by industry and economy, doesn't drive it. Commercial Banking 522110 ✓ No Credit Unions 522130 ✓ No Consumer driven. More of a retail operation than industry Ady Advantage Indian County Target industry Analysis, Phase Appendix to Indian County Economic Development Strategic Positioning Action Indian River County [lamb, of 1ummncc Section 4.4: Target Industry Recommendations -Second & Third Pass Analysis Second and Third Pass Analysis: Professional, Scientific and Technical Services The following industries were classified as "stars" or "opportunities" based on the EMSI data, and/or included in the top five sectors based on employment, and/or mentioned by the stakeholders/employers in interviews. 11 1 C' 'AdePC li Tax Preparation Services t,!V''', 541213 1 n ,C7.'l U tc ,- ? No These are potentially consumer driven. If they are business driven, then they tend to follow business. Star Offices of Lawyers 541110 V NO Other Accounting Services 541219 ✓ No Administrative Management and General Management Consulting Services 541611 Star ✓ No Veterinary Services 541940 ✓ ■_ No Consumer driven; follows the population and economy, doesn't drive it. Interior Design Services 541410 Star No Other Services Related to Advertising 541890 Star No Welcome, but don't pursue Marketing Consulting Services 541613 Opportunity No Surveying and Mapping (except Geophysical) Services 541370 Star No Usually construction or property driven. Follower not a driver. Computer Systems Design Services 541512 Opportunity Yes Lockheed is already in Melbourne, so there is opportunity Environmental ConsultingServices 541620 Opportunity pp � ✓ Yes These types of industries were mentioned by stakeholders (i.e. "Green, clean" type industries Other Scientific and Technical Consulting Services 541690 Opportunity Yes Engineering Services 541330 ✓ No Did not show up as a star or opportunity on EMSI Ady Advantage Indion River County Target Analysis, Phase • Appendix Indian River County Economic Development Strategic Positioning Action Indian River County Crumb• ul tom.,nrr Section 4.4: Target Industry Recommendations -Second & Third Pass Analysis Second and Third Pass Analysis: Health Care and Social Assistance The following industries were classified as "stars" or "opportunities" based on the EMSI data, and/or included in the top five sectors based on employment, and/or mentioned by the stakeholders/employers in interviews. •;:, . 'Industry' ' .... . NAICS - EMSP,"Star",or .' «Opportunity"• To 5 (based ...,... • p' • on # of employees). ..• Stakeholder input. :." .. `Include? q Reason/Comments Offices of Physicians (except Mental Health Specialists) 621111 Star ✓ No • Tend to follow economy, not lead • Maintain existing physicians, dentists, etc. • Try to attract additional specialized clinics. Offices of Dentists 621210 Star No Offices of Physical, Occupational and Speech Therapists, and Audiologists 621340 Star No Offices of Podiatrists 621391 Star No Kidney Dialysis Centers 621492 Star No Freestanding Ambulatory Surgical and Emergency Centers 621493 Star No Diagnostic Imaging Centers 621512 Star No Home Health Care Services 621610 Star ✓ No General Medical and Surgical Hospitals 622110 Star ✓ No Psychiatric and Substance Abuse Hospitals 622210 Star No Specialty (except Psychiatric and Substance Abuse) Hospitals 622310 Star No Ady Advantage / Target Indian River County Industry Analysis, Appendix Indian G-ounty Economic Development Strategic Positioning Action Indian Rivcr County thamber of f nTT„n. Section 4.4: Target Industry Recommendations -Second & Third Pass Analysis Second and Third Pass Analysis: Health Care and Social Assistance cont. The following industries were classified as "stars" or "opportunities" based on the EMS' data, and/or included in the top five sectors based on employment, and/or mentioned by the stakeholders/employers in interviews. - • Industry NAILS ;_. EMSI "Star" or "Opportunity"; ' . ' Top-5'(based .,on # of .- :employees) Stakeholder Input , Include? ' Reason/Comments Continuing Care Retirement Communities 623311 Star ✓ No • Tend to follow economy, not lead • Maintain existing physicians, dentists, etc. , • Try to attract additional specialized clinics. Assisted Living Facilities for the Elderly 623312 StarNo • Child and Youth Services 624110 Star No Other Individual and Family Services 624190 Star No Vocational Rehabilitation Services 624310 Star No Child Day Care Services 624410 Star No Offices of All Other Miscellaneous Health Practitioners 621399 Opportunity No Nursing Care Facilities (Skilled Nursing Facilities) 623110 ✓ No Ady Advantage / Indian County Target Industry Analysis, Phase Appendix to Indian County Economic Development Strategic Positioning Action t luaumoully 4.5 Target Industry Recommendations Summary Indian River County Ch..,e., comnnr. Following are the five target industries that we believe Indian River County should focus its marketing and recruitment efforts on. The industries are organized by priority and within these industries the subsectors are also organized by priority. 1. Manufacturing a. Ammunition and Related - There has already been inbound interest from these types of companies to locate in the county in the recent past and it fits well with the local business climate. We recommend expanding beyond just ammunition to also include small arms. • Ammunition (except Small Arms) Manufacturing-NAICS 332993 2. Professional, Scientific and Technical Services a. Environmental Consulting Services - These types of industries were mentioned quite a few times during our primary research with stakeholders (e.g. "clean" industries; ecologically -focused industries) and also rose to the top in the desk research. As companies become more "green", this could drive demand for these types of services, and it's a good fit with the culture of Indian River County. • Environmental Consulting Services-NAICS 541620 • Other Scientific and Technical Consulting Services-NAICS 541690 b. Computer Systems Design Services: This could be a secondary industry that Indian River County should be aware of as Lockheed is already in Melbourne, so the opportunity is there, just need to take advantage of it. This could be a good fit for the county and in the past five years, this subsector has experienced extremely high growth. • Computer Systems Design Services-NAICS 541512 3. Transportation and Warehousing a. Warehousing- The west side of the county offers a location from which companies looking to distribute products to south Florida can be located. Indian River County is already getting leads in this industry. Build off of CVS Pharmacy's success. • General Warehousing and Storage-NAICS 493110 b. Trucking- There is an opportunity for trucking, as people in this industry continue to retire. With a trucking school just outside the region, as well as a training program at Indian River State College, there are opportunities for companies to employ residents in this field. • General Freight Trucking, Local-NAICS 484110 Ady Advantage Indian River County Target Industry Analysis; Phase Appendix. Indian County Economic Development Strategic Positioning Action I 4.5 Target Industry Recommendations Summary (continued) Indian River County Chamber 0/ Comforter Continued... 4. Agriculture a. Aquaculture- This subsector was mentioned multiple times during the primary research. Indian River County has already seen emergence in this industry, and while its size is still small, it may help offset the decline in the citrus industry. • Animal Production &Aquaculture-NAICS 112000 b. Farming and Crop Services- This subsector is currently serving the citrus industry. If these companies can move beyond citrus and adapt to serving other industries, this could be an opportunity. • Farm Management Solutions-NAICS 115116 5. Health Care a. Specialized clinics- Subsectors within the healthcare industry tend to follow the economy rather than drive it. However, Indian River County has an opportunity to attract specialized clinics which would bring new wealth into the county and improve the quality of life within the region. Note that there is not a specific NAICS code for "specialized clinics", as it can fall into many different subsectors. Ady Advantage Indian County c Target Industry Analysis, Phase Appendix (b Indian River County Economic Development Strategic Positioning Action. IN 4.5 Target Industry Recommendations Summary (continued) Indian Rivcr County ren,..e., of (o ,rv,r. The recommended target industries are plotted on a bubble chart on the following page at the 6 -digit NAICS code level in order to see the growth, concentration and size of each of the target industries. All of the recommended target industries were identified as "stars" or "opportunities" using the EMSI data. These industries also had high growth and/or high location quotients (LQs) and/or were mentioned in the qualitative research. Note that there are two industries that do not appear on the bubble chart for the following reasons: • Ammunition and Related: This industry has insufficient data on 5 -year growth, so it cannot be plotted. However, this industry has an extremely high location quotient of 8.69 (anything above 1.20 is considered strong). • Specialized Clinics: This industry does not have a specific NAICS code, therefore there is no EMSI data for the growth, size or location. This unique industry already exists in Indian River County. According to the 2 -digit level NAICS code analysis, the Health Care and Social Assistance industry is growing in Indian River County and while this industry tends to follow the economy and the population, Indian River County has the ability to support these specialized clinics. Ady Advantage ! Indian{,{ County - Target IndustrygiriA, Phasef0 Appendix to Indian{: 7County Economic Development Strategic Positioning Action G. , MAINSTAYS Section 4.5 Recommended Target Industries Indian River County CAo 'be, 0; 1omme.re Graph 4.5.A: Recommended Target Industry Analysis for Indian River County 21.50 0 fa STARS Recommended Target Industries 1 ©Environmental Consulting Services (NAICS 541620) 2 ©Computer Systems Design Services (NAICS 541512) 3 General Warehousing and Storage (NAICS 493110) _ _ 4 0 General Freight Trucking, Local (NAICS 484110) 5 GAnimal Production and Aquaculture (NAICS 112000) —6 Farm Management Services (NAICS 115116) • Ammunition and Small Arms Manufacturing: not included due to insufficient 5 -year growth data 8 `• Specialized Clinics: not included because industry does not have -c 16.50 v c -a u - 6.50 one specific NAICS code Specific.Industry_Growth_ 2014)__ _ 1:50 85% .135% .185 --(3:50) - OPPORTUNITIES Circle Size = Number of employees in Indian River County Source: Economic Modeling Systems Inc. (EMS!) http://www.economicmodeling.com/data/usa-data/, Ady Advantage Acty 00 Advantage Development ED= 50 employees Positioning S luau tioupy 4.6 The Role of Business Recruitment in Context Targeted Recruitment as Part of the Overall Economic Development Plan Indian River County (MTD., of Comr,.rCt While this report has focused on industries for Indian River County to target via recruitment strategies, it is important to note that recruitment is just one of several economic development strategies that, taken together, will drive the County's economic development efforts. In Indian River County, the core economic development strategies include: • Targeted Recruitment/Attraction • Business Retention and Expansion (BRE) • Small Business Development and Entrepreneurship • Original Equipment Manufacturer (OEM) and Supply Chain Business Retention and Expansion A Tong -known truth in economic development is that most job creation and investment, in most places, comes from keeping businesses in the region and helping them expand. In addition, having a strong BRE program is important because a region's BRE program is its best defense against a competing region's business recruitment program, and vice -versa. Indian River County's economic development plan includes a considerable amount of time and effort on BRE activities,. Ady Advantage recommends that this continue. At the same time, there are some opportunities identified in this report that should be folded into the BRE contact plan. As example includes existing clusters such as wood working/cabinet making. Small Business Development and Entrepreneurship Small businesses and entrepreneurship should be considered as part of the overall economic development plan. Indian River County has a unique mix of assets that can be used to attract, support and retain start-ups and other small businesses, including a high quality of life, low costs of doing business and Indian River State College, which serves the county. These types of assets help promote entrepreneurialism and innovation in the county. Indian River County also has various incentives to help small businesses, such as the HUBZone Program. Ady Advantage Indian County Target Industry Analysis; Phase 0 Appendix to Indian County 4... Economic Development Strategic Positioning Action 4.6 The Role of Business Recruitment in Context (continued) OEM Strategy • Indian River County Chamber of romm..t. OEMs or original equipment manufacturers can have a large impact on the local/regional economy. Indian River County has some large OEMs like Piper, as well as OEMs in the surrounding region. This strategy is a blend of BRE, and business recruitment in that we are not recommending that Indian River County try to recruit any businesses that directly compete with existing OEMS. Rather, we suggest a special focus on these OEMs, as they are literally the county's key accounts for business retention and expansion. The second element is to look to recruit for any gaps in their supply chains, as appropriate, to help strengthen the OEM's competitiveness and commitment to the region. This comes in to play in some of the industries such as • Other Aluminum Rolling, Drawing, and Extruding (NAICS 331318) • Other Commercial and Service Industry Machinery Manufacturing (NAICS 333318) • Cutting Tool and Machine Tool Accessory Manufacturing (NAICS 333515) • Rubber and Plastic Hoses and Belting Manufacturing (NAICS 326220) • Machine Shops (NAICS 332710) • We also suggest mapping existing businesses' ties to OEMs, with the goal of identifying specific OEMs, perhaps in additional industries, that you should consider contacting and pursuing directly. • This would be a natural outcome of baseline BRE work. Ady Advantage'/ Indian County Industry Analysis; Phase Appendix Indian County Economic Development Strategic Positioning Action J® 9 luotugOully 4.7 Industry Specific Positioning Indian River County (hn,D.r n: (amm,rre Introduction As part of Section 5 of the county's Strategic Positioning Target Industry Assessment and Action Plan, the core economic asset maps and competitive positioning were developed for Indian River County as a whole. As noted in that section, competitive positioning statements are "elevator pitches" or what you would tell a site selector if you only had a few minutes to talk to him/her. These are important as they depict the county's strengths and also act as a guide when marketing the county. In the previous research done for Indian River County, Ady Advantage developed the following overall positioning for the county. This positioning was then' used to figure out the target industry specific positioning. Overall Positioning Indian River County has access to a labor force of over 470,000, which has been growing at a rate of 17.5 percent over the last ten years. These individuals are well educated, 87.3 percent of them have graduated high school, and have access to some of the best training in the nation including Indian River State College, which was recently named a top ten community college in the nation. That being said, the cost of doing business is low. Florida is rated the 5th best state in terms of state business tax climate and offers some of the best training grants in the nation. In addition, Indian River County has some of the lowest millage rates in the state along with reduced impact fees for specific industries. Access to raw materials and markets is also an advantage within Indian River County as there is ample access to regional markets via 1-95 and the Florida Turnpike. Access to international markets is available via the two municipal airports, nearby Orlando International Airport, and several major ports located on the eastern coast. The closest port, Port Canaveral, is designated as a foreign trade zone and can ship products easily to Canada, South America, Europe, Africa, and Asia. All of this before we even mention the superb quality of life experienced within a coastal Florida county. Talking Points Low Cost of Doing Business: • Florida is rated as the 5th best state in terms of state business tax climate • Indian River County has some of the lowest millage rates within the state • The cost of living within Indian River County is four percent lower than the national average Transport: • There is ample access to regional markets via 1-95 and SR' 60, which run through the county, and the Florida Turnpike, which can be accessed just west of the county via SR 60 or south of the county vial -95. • Access to international markets is available through several major ports on the coast. The closest being Port Canaveral, which is about an hour away • Indian River County also has two airports and is within a 90 -minute drive of one of the nation's largest airports in Orlando. Labor: • Labor costs are 5-13 percent lower than the national average across the board. • Florida has a low unionization rate of 5.4 percent, which is 5.9 percent lower than the national average. Training: • Indian River County has access to some of the best training grants and resources in the nation. • Indian River State College was named one of the best ten community colleges in the country. Ady Advantage / Indian Gounty Tar • •t Industry Analysis; Appendix Indian County Economic Development Strategic Positioning Action 4.7 Industry Specific Positioning - Manufacturing Importance to Business Decision Ady GaCost Business Costs Asset Map Low-skilled,Laboi Cost ---,•Highskilled;Labor Coit' Electric Cost Prjerty Tax • state Business Tax, ' 'Sales Tax 1110, 1, • .j; Cost of '' Living • ayrol Costs •0. Indian River County Competitiveness ance to Business De 0 0. Indian River County rmTZ.r e; fommerr, Business Conditions Asset Map Availabiiliry, of. labor Water •; G'a's • ,.Fiber. HwwAccess Rail Access _ qi ;;' ` 9 Labo r circa - Access•!o Pop• Growth • Sites & Building r ; ' piversity/Q \se �.,, ;:VoTecti-.%a.,,ofHigher Reg. Enviro® S 1i/s v"Ed ' ..u. v • .., • Highertil. v` ' • Student Plpeli e• ., 1' r" • :raining Rrogrami• • Natural •Disaster _ Risvk k;1.2'Educaton v Population Growth Indian River County Competitiveness Advantage 1 Indian River County - Target Industry Arial sls Phase'n.ifC Y , Appendix Indian County Economic OevelopmentStrategic Positioning Action 5 4.7 Industry Specific Positioning - Manufacturing Indian River County CheeDn 0) CommMtr Manufacturing Positioning Indian River County already has some large manufacturing companies in the county and in the region and this may be an opportunity to recruit other large manufacturers, as well as companies who will support existing businesses in the region. Low labor costs, low cost of living and a beneficial state business tax are an advantage to Indian River County's manufacturing industry. Indian River County also has a growing, knowledgeable workforce available, with various training programs and Indian River State College which serves the county. Its location provides four major highways in the county, as well as several major ports nearby. Specific manufacturing subsectors that are recommended for recruitment for Indian River County include ammunition and related, and woodwork or other manufacturing for high-end homes. Talking Points • Large original equipment manufacturers (OEM's) already in the region • Labor Costs • Labor Growth • Training Programs/Education • Transportation • Highway • Port Ady Advantage Indian County Atiko Industry Analysis; Phase Axgoitigo Indian caipegtztsa Economic Development Strategic Positioning Action 4.7 Industry Specific Positioning - Professional, Scientific and Technical mportance to Business Decision Ady Gas Cost 0 Business Costs Asset Map Low-skilled,Labor-Cost High skilled Labor Cos Electric Cost Ir Prerty Tax • I_SWte;Business'Tax .; 'i 0 w Indian River County (Mme.. a; rromnnu Business Conditions Asset Map Access!o Pop. • '7;3A'vailatiillry:o"f l abor Water',. Gas' Fiber - }• Cess ' 1r " Labor Force • • • Growth � r r Sites & Buildings Reg. Enviro• Rail Access .�ri.r;. •_;,Natural•Disaster- i Risk Diversity%Quality °`of Higher. Ed; ; ^ VoTechr_ NY- Hi'gherEd.°*. Student.Pipellr+e W r ' "T'iaining'Pro rams 1K=12•Education W .• r Indian River County Competitiveness W Indian River County Competitiveness W • O. Population Growth Advantage l Indian [3�,,1r -A74 Target Industry Analysis, Phase Appendix Indian County Economic Development Strategic Positioning. Action I® Indian River County 0. frtw of fomnrw 4.7 Industry Specific Positioning - Professional, Scientific and Technical Services Professional, Scientific and Technical Services Positioning In the stakeholder interviews, environmental consulting services was mentioned multiple times and was also identified as an opportunity through the economic analysis. Therefore, this is the recommended subsector to focus on. These types of industries fit well with the culture of Indian River County and will benefit from the availability/diversity of higher education in the county and nearby, the availability of fiber and the location of the county. Southern Florida's unique peninsula location in the U.S. makes it the perfect place for environmental services, especially those related to the ocean. Florida has various ocean tech resources and programs available at Florida Atlantic University and Florida Institute of Technology. A secondary focus includes computer systems design services. With its extremely high 5 -year growth and Lockheed already located in Melbourne, there may be an opportunity to recruit companies in this industry. Talking Points • Availability of higher education • Incubator at Indian River State College • Various ocean tech resources -Florida Atlantic University and Florida Institute of Technology • Availability of fiber • Quality of life Ady Advantage Indian Target Industry Analysis, Appendix to Indian River,County Economic Development Strategic Positioning Action /® 4.7 Industry Specific Positioning - Transportation & Warehousing A Importance to Business De Ady Gas Cost Business Costs Asset Map Low-skilled;LaliorCost• ;High-skilled,LaberiCost4 :;• Electric Cost Prop rty Tax (• r•SalesTax • 'State'Business,Tax • ,cOst• Of• Living Payroll Costs • !1 Advantage Indian River County Competitiveness mportance to Indian River County Business Conditions Asset Map } �"Availatiility of,Latio� :`:' .. Water Gas. Fiber ' A • } ( Labor.•Force• ccesso Pop. i , , ' ' Growtfi;,.' Vo -Er Sites & Buildings • Tech• Reg. Enviro ® E V/ W ,Edu. Higher Ed.*' '�•••a♦= Student P.ipeli e. = �' Diver,ity/Quality,° 'Of Higtser..Ea, Rail Access 7'rai •urig;Programs --t;_-r------; Naturai�Dlsaster= •-"° ---- —,- " --Risk • W r : ,1K;12.Education r , V. W W Indian River County Competitiveness .wy,Access " . W • 'Population`• Growth Indian Target Industry Analysis; Phase Appendix to Indian C-ounty Economic Development Strategic Positioning Action •1 4.7 Industry Specific Positioning - Transportation & Warehousing Indian River County (names el Commerce Transportation and Warehousing Positioning Within a day's drive, companies in Indian River County can reach over 34.7 million people. Its access to four major highways and multiple ports nearby, makes Indian River County an ideal location for transportation, as well as warehousing to be distributed to south Florida. As many other areas in the United States may be seeing a decline in transportation because of the lack of available workers, Indian River County has a trucking school nearby in Okeechobee, as well as a training program at Indian River State College that can create a new pool of workers. There are already various warehouse operations in the region and Indian River County is receiving leads in this industry. Talking Points • Access to population • Access to highways and ports • Trucking school in Okeechobee • Current Companies • Leads in this industry Ady Advantage Indian County Target Industry Analysis. Phase Appendix Indian County Economic Development Strategic Positioning Action 4.7 Industry Specific Positioning - Agriculture O mportance to Business De Ady Y.00 Gas Cost Business Costs Asset Map Low -skilled• Labor Cost, Highrskilled•Labor-Cost Electric Cost Prierty Tax StateBusiHess:Tax`, i, i, ',Cost (;`living`- • I, VV PayroII Costs u: Adva mage Indian River County Competitiveness Indian River County (bomber o; Comore Ke Business Conditions Asset Map �Av'ailabiliry of'labor' ' - �, . Water., -Gas •Fitier, i'� �,•. Rail Accessi ; , • � Access%o Pop. ":•‘: LaborForce • • Growth Sites & Buildings wY Reg.Enviro• dv •'`V• 'W,,. 'Eu.., 4 • , z ; , : , wars iAliality , Natural Disaster" •'1 .1 -;sof HigherEd; W Risk♦ - " ,V... ,7 • Training Programs : , LHlghierEde'..-,Sq:•• ' Student; Pipeljne - ' i ' W, , -'K=12 Education . 54 W Population Growth Indian River County Competitiveness Indian River County Target. Industry, Analysis; Phase Appendix to Indian County Economic Development Strategic Positioning Action 7® 4.7 Industry Specific Positioning - Agriculture Indian River County [nn, of rommrrrr Agriculture Positioning Agriculture has always been an important part of Indian River County's economy; however, this has historically been due to the citrus industry, which is now declining. The subsector, aquaculture, was mentioned multiple times during the primary research. Indian River County has already seen emergence in this industry, and while its size is still small, it can help offset the decline in the citrus industry. The agriculture industry in Indian River County will benefit from the historical presence of agriculture, the low labor costs and the access to markets. Indian River County is also very competitive on the availability of water and gas which will be important to this industry as well. Talking Points • Historical presence of agriculture • Low labor costs • Access to markets • Availability of utilities Ady Advantage /. Indian County Target Industry Analysis; ' Appendix to Indian County Economic Development Strategic Positioning Action 4.7 Industry Specific Positioning - Specialized Health Care Importance to Business Decision Ady Gas Cost 0 Business Costs Asset Map Low-skilled'LaborCost� - 'High skilled Laiior Electric Cost Prerty Tax i • ;. Sales Tax * Cost of;..• :Living.: • "§tate Buslness•Tax . . Advantage Indian River County Competitiveness mportance to Bu Indian River County ,.0mbe, GJ (cmmelfe Business Conditions Asset Map • Access to Pop. • Sites & Buildings Reg. Enviro e Rail Access Availaliil' ' of:Libor ,population Growth Air Access Water 4 °6as." Fiber • •• W Natural Disas{4y W Risk ' ' 'Trainin • lHigtier Ed•`, T' ;•Studeriti Pipel�ne•� • - Diversi y/Quality of Nigher Ed. ^? Labo*Force' - 1:10 Growth " • 4VoTech, . Prc W K-12 Education t' • W W Indian River County Competitiveness W Indian County Target Industry Analysis, 4 Appendix to Indian County Economic Developmerit Strategic Positioning Action 4.7 Industry Specific Positioning - Specialized Health Care Indian River County Came., 8/ (om.,..e. Specialized Health Care Positioning Indian River County has an opportunity to attract specialized clinics which would bring new wealth into the county and improve the quality of life within the region. Although there are no opportunities for bachelors degrees and higher in the county, there are opportunities nearby. Indian River State College is ranked in the top ten community colleges in the U.S. and offers various specialized programs that this industry could benefit from. As the population grows in Indian River County, it would be expected that the demand for health care will increase. This could be an opportunity for Indian River County to bring in specialized clinics and be known for having this in the region. Cost of living will be important for employees in this industry and air access will be important for patients and for recruiting specialized doctors to work in Indian River County. Talking Points • Diversity of Higher Education in region and state • Population Growth • Labor Costs • Cost of Living • Air Access Ady Advantage Indian -River County O. Target Industry Analysis Phase Appendix Indian County Economic Development Strategic Positioning Action 1 DRAFT Minutes ECONOMIC DEVELOPMENT COUNCIL A meeting was held of the Indian River County (IRC) Economic Development Council (EDC) on Tuesday, October 20, 2015 at 3:30 p.m. in Conference Room B1-501 of the County Administration Building B, 1800 27th St., Vero Beach, Florida. Note: You may hear an audio of the meeting and review the agenda and minutes on the IRC website - www.ircgov.com/Boards/EDC/2015. EDC Members Present Karl Zimmermann, Member -At -Large Peter Robinson, Local Developer Sara Savage, City of Fellsmere Penny Chandler, Indian River Chamber of Commerce (IRCOC) Beth Mitchell, Sebastian River Area Chamber of Commerce Jay Kramer, City of Vero Beach (COVB) Jerry Weick, Town of Indian River Shores Harris Webber, Town of Orchid John Dyer, Local -Industry Linda Schlitt-Gonzalez, Member -At -Large (arrived @ 3:50) Shawn Frost, School Board of Indian River County Commissioner Peter D. O'Bryan, District 4, Non -Voting Commission Liaison EDC Members Absent Richard Stetson, CareerSource RC Jim Hill, City of Sebastian Scott Stradley, BCC Appointee William Penney, Banking Appointee Todd Howder, Member -At -Large Keith Kite, Tourist Industry Dan Richey, Citrus Industry Jim Funk, Manufacturing Appointee Casey Lunceford, IRSC Mike Lafferty, Real Estate Appointee Joe Idlette III, Gifford Community Others Present Dick Cantner, IRSC Helene Caseltine, Indian River Chamber of Commerce (IRCOC) IRC Staff Bill Schutt, Senior Economic Development -Planner Sasan Rohani, Chief, Long -Range Planning Attachment 7 EDC/Unapproved 1 October 20, 2015 F \Community Development\Users\EDplannr\Plans, Study's & Reports\Economic Positioning Initiative 2013-2014\BCC Agenda Items\Dec 1 2015 - Final Target Industry Study Review\Minutes EDC l0-20-15--drafl.docx 222 DRAFT Minutes ECONOMIC DEVELOPMENT COUNCIL A meeting was held of the Indian River County (IRC) Economic Development Council (EDC) on Tuesday, October 20, 2015 at 3:30 p.m. in Conference Room B1-501 of the County Administration Building B, 1800 27th St., Vero Beach, Florida. Note: You may hear an audio of the meeting and review the agenda and minutes on the IRC website - www.ircgov.com/Boards/EDC/2015. EDC Members Present Karl Zimmermann, Member -At -Large Peter Robinson, Local Developer Sara Savage, City of Fellsmere Penny Chandler, Indian River Chamber of Commerce (IRCOC) Beth Mitchell, Sebastian River Area Chamber of Commerce Jay Kramer, City of Vero Beach (COVB) Jerry Weick, Town of Indian River Shores Harris Webber, Town of Orchid John Dyer, Local Industry Linda Schlitt-Gonzalez, Member -At -Large (arrived @ 3:50) Shawn Frost, School Board of Indian River County Commissioner Peter D. O'Bryan, District 4, Non -Voting Commission Liaison EDC Members Absent Richard Stetson, CareerSource RC Jim Hill, City of Sebastian Scott Stradley, BCC Appointee William Penney, Banking Appointee Todd Howder, Member -At -Large Keith Kite, Tourist Industry Dan Richey, Citrus Industry Jim Funk, Manufacturing Appointee Casey Lunceford, IRSC Mike Lafferty, Real Estate Appointee Joe ldlette III, Gifford Community Others Present Dick Cantner, IRSC Helene Caseltine, Indian River Chamber of Commerce (IRCOC) IRC Staff Bill Schutt, Senior Economic Development Planner Sasan Rohani, Chief, Long -Range Planning Attachment 7 EDC/Unapproved 1 October 20, 2015 F \Community Development \Users\EDplannr\Plans, Study's & Reports\Economic Positioning Initiative 2013-2014\BCC Agenda Items\Dec 1 2015 - Final Target Industry Study Review\Minutes EDC 10-20-I5--draf.docx 223 Stan Boling, Director, Community Development Department Tina Cournoyer, Commissioner Assistant, Recording Secretary Call to Order Chairman Zimmermann called the meeting to order at 3:35 p.m. Role was called. The attendance did not reach quorum; however the meeting was called to order in hopes of quorum being reached with late arrivals. Approval of the EDC Minutes of August 18, 2015 The minutes were not approved due to lack of quorum present. Economic Development Activities Report—Ms. Helene Caseltine, IR Chamber of Commerce Due to the low meeting attendance, the Chairman asked Ms. Caseltine to brief next. She informed the committee of the following items: 1. The 18th Annual Industry Appreciation Awards luncheon took place on Thursday, Sept. 17, 2015. It was sold out with 200 attendees. There were 20 awards presented. She said it was important event for business retention. 2. She attended the Enterprise FL In -Market Site Consultant Visit in Chicago. There were 16 Economic Developers; they attended small group meetings with site consultants arranged by Enterprise Florida. She said they shared information about what IRC had to offer employers and gained information about what the needs were from their clients, i.e. need for trained workers. She announced another site consultant trip was scheduled in early November. 3. September was National Manufacturing Month. There was a proclamation at the Board of County Commission meeting on September 15, 2015 and several local industry tours. Consideration of Target Industry Analysis Report --Mr. Bill Schutt, IRC Senior Economic Development Planner & Ms. Helene Caseltine, Director of Economic Development Although a quorum was not present, Mr. Rohani and Mr. Schutt from IRC Planning Department asked to present the planned briefing of the Target Industry Analysis Report to the committee and accept a recommendation by a consensus from those members present. Mr. Schutt briefed the committee regarding the Target Industry Analysis EDC/Unapproved 2 October 20, 2015 F \Community Development \Users\EDplannr\Plans, Study's & Reports\Economic Positioning Initiative 2013-2014\BCC Agenda Items\Dec 1 2015 - Final Target Industry, Study Review\Minutes EDC 10-20-15--draft.docx 224 Report using a PowerPoint presentation and two printed handouts, all of which are on file in the Commission office. He reviewed the history leading up to this point, the implementation strategies, and the 10 current targeted industries. Then he went on to discuss the seven industries identified for further exploration in IRC from the Specific Analysis. He talked about the Industry Specific Positioning for each and explained how to use the handouts to look at each industry in detail. Ms. Caseltine discussed the recruiting and marketing strategies and talking points IRC would use for the newly identified IRC target industries by talking through the example of Transportation and Warehousing. She stressed the importance of continuing business retention and expansion activities. She also emphasized small business development and entrepreneurship as well as small business resources found on the Indian River Chamber of Commerce website. Mr. Schutt requested Economic Development Council approval to present the Target Industry Analysis to the Board of County Commissioners on November 17, 2015. Ms. Mitchell asked if Ms. Ady would be present to explain the process at the Board of County Commission meeting. Mr. Schutt said it was not in her contract to return. Mr. Boling responded Staff and Chamber of Commerce members would explain sufficiently. The committee then discussed funding for the marketing of the new target list. Ms. Caseltine said initially they would work within the current budget. Mr. Kramer asked for clarification regarding import/export activities and whether the money was coming in or staying in IRC. Ms. Mitchell said that was considered in the analysis; industries that would not bring money into IRC were pulled from the list. Mr. Frost suggested the target industry list could be used to develop technical career programs to align trained workers to the needs of the industries. All 11 members present were in favor of recommending the Target Industry Analysis to the Board of County Commissioners for approval. Other matters Chairman Zimmerman asked for improved attendance at the meetings. Commissioner O'Bryan announced the BCC voted to move forward with sunsetting of the Enterprise Zone Development Agency on December 31, 2015. He said Staff was to report back with detailed plan regarding local incentives. EDC/Unapproved 3 October 20, 2015 F \Community Development\ Users\EDplannr\Plans, Study's & Reports\Economic Positioning Initiative 2013-2014\BCC Agenda Items\Dec 1 2015 - Final Target Industry Study Review\Minutes EDC 10-20-15--drakdocx 225 Adjournment There being no further business, the meeting was adjourned at 4:43 p.m. Next meeting date: November 17, 2015 at 3:30 p.m. EDC/Unapproved 4 October 20, 2015 F'\Community Development\ Users\EDplannr\Plans, Study's & Reports\Economic Positioning Initiative 2013-2014\BCC Agenda Items\Dec 1 2015 - Final Target Industry Study Review\Minutes EDC 10-20-15--draft.docx II 226 /2.A. I. Indian River County Board of County Commissioners December 1, 2015 Review of Target Industry Analysis HISTORY • June 17, 2014 — BCC hired Ady Advantage to prepare an Economic Positioning, Target Industry Assessment, & Action Plan • March 3rd 2015 - BCC considered and accepted the completed Strategic Positioning, Target Industry Assessment & Action Plan (www.ircgov.com/edpaap) _ HISTORY Continued Section 1 Section 2 Table of Contents Executive Surnmary Project Goals & Process 3 13 Section 3 Stakeholder & Business Leader Input 25 Section 4 Sites and Buildings Assessment 60 Section 5 The Indian River County Economy -- Business Costs, Conditions, and Asset Analysis 65 Section 6 Target Industry Assessment and Recommendations 79 Section 7 Action Plan with Recommendations 84 Appendix - Online I'roperty Listings 97 Appendix - Regional Profile and Website Examples 112 MAdvantaEc.... ' "y u;`�'''%6 7 HISTORY Continued • Strategic Positioning, Target Industry Assessment & Action Plan Includes 6 Implementation Strategies _ • Strategy #1: Create a Business Retention and Expansion Plan • Strategy #2: Conduct Detailed Target Industry Analysis, Identify Target Industries, and Develop Positioning Statements for Each • Strategy #3: Conduct Brand Audit/Develop Marketing/Create Brand and Implement • Strategy #4: Develop Stand -Alone Economic Development Website • Strategy #5: Create Minimum Property Listing Data Thresholds • Strategy #6: Continue to support Regional Economic Development Efforts Qat, A - 2 HISTORY Continued • Strategies 2, 3, and 4 involved hiring consultants/outside service providers • Chamber and County staff coordinated on timing, implementation, and cost sharing of Strategies 2, 3, & 4 HISTORY Continued ` Strategy 1( # II Action Item Primary Responsible Entity 2 -,ondu , n e al e_ • -.g.ITM >, , =onsu tan,( am • er and oun y -aP.L'I- ` ,- ''_2 W ' 3.rt —... _ :,,', a�-s- ; ..�'. i. rd�tia6 Yem c —i'1--'-_. �e a --t Create Target Industry List and Develop Consultant (Chamber and CountyD Positioning Statements for Each _ Create lnduusttry.Sell'Sheets consultant,(Chamberr and,County) Conduct Brand Audit/Marketing Plan Chamber Create, EconomieDevelopment Brand � =-ZZZ= 4,`'Ch'amber__ Implement ED Branding and Marketing Plan Chamber = 4 - Develop'' Stand-alone,Econom c Development : ',e _' Chamber a--" r z - ' _-`-=AWebsite ,: -- _-,_-..._:. Develop Materials for Economic Development Chamber z , Website aaco-A-3 HISTORY Continued Current Targeted Industries The industries outlined within the 2030 Comprehensive Plan are as follows: • Clean Energy • Life Sciences • Information Technology • Aviation/Aerospace • Financial/Professional Services • Manufacturing/Warehouse/Distribution • Emerging Technologies • Arts, Entertainment, and Recreation • Post Secondary Public and Private Educational Institutions • Other Clean Light Industries =Advantage In�l�a n�Ri.<r Cts nth' Indian River County, Florida Target Industry Analysis October 1, 2015 Appendix to Indian River County Economic Development Strategic Positioning Action Plan Approved March 3, 2015 aZ•t-A-4 (0) Table of Contents Section 1 Executive Summary Section 2 Project Goals and Process Inshay kiY rbc; �unn� 3 7 Section 3 The Target Industry Detailed Analysis Section 4 The Target Industry Specific Analysis 10 27 MAdvantagc Appendix: NAICS Code Definitions 135 Section 3. The Target Industry Detailed Analysis 3.1 3.2 3.3 Overview and Current Economic Drivers Summary of Previous Target Industry Assessment Detailed Target Industry Analysis t: 11 12 13 Graph 3.3.A Four -County Region Industry Analysis 16 Graph 3.3.8 Current Indian River County Industry Analysis 19 Table 3.3.A Existing Industry Concentration Comparison 20 Table 3.3.B Existing Industry Wage Comparison 22 Table 3.3.0 Existing Industry Growth Comparison 24 3.4 Industries Recommended for Further Analysis 2:7Advan age 26 �a(o-,4 - 5 7 Industry Categories Selected for Deeper (Specific) Analysis/Exploration 1. Agriculture (NAICS 11) 2. Manufacturing (NAICS 31-33) 3. Transportation and Warehousing (NAICS 48-49) 4. Information (NAICS 51) 5. Finance and Insurance (NAICS 52) 6. Professional, Scientific, and Technical Services (NAICS 54) 7. Health Care and Social Services (NAICS 62) It:7;r*. Section 4 The Torgel Industry Specific Analysis 4.1 4.2 .._ Overview Taraet Industry Specific Analysis (6 -digit) 28 31 4.2.A Agriculture 4.2.8 Manufacturing 31 41 524 4.2.0 Transportation and warehousing 4.2.D Information 62 4.2.E Finance and Insurance 72 42.F Professional, Scientific and Technical Services 82 4.2.G Health Care and Social Assistance 94 4.3 Target Industry Recommendations -First Pass Analysis 108 4.4 Target Industry Recommendations -Second & Third Pass Analysis — 109 4.5 Taraet Industry Recommendations Summary Graph 4.5.A Pecommended Target Industries 4.6 The Role of Business Recruitment in Context a,7 Industry Specific Positioning 118 _._-121 • 122 124 Zffadzdm:ge'€:. az-6,-A-6 Section 4.2.0 largel industry Specific Anolysis. Trensportofion & Vkiorehousino i ll<4...r. i.e.ess ,cs,..,sec.....-C.S 0.111,1 2 0 Lisms.eStrOce VO.ICTiSS.1.1 3 0 co.. ...co cre.c.cm cocts•ists1* 11 esesi xoeo, AcesoesA•so sespaetnee poXs CS0m0 Piettsortr-s.....2.0- .211.01 a iltesgsem en., Esptts; 3,11.;stry Yen,. ;N.41043119) _. 7 C.....s4:Veartsanus.nuazts Slataws*V.KS .--, • Olt. 1 Graph 4.2.C: Current Indian River County Industry Analysis ST S. •-Fe - MAINSTAYS' I I TSpecific industry Growth "- 50Io!,3sI— — • - • - L. _ • • _ I...._ 'I- I 1 -- - REACTIVE - - - - OPOOR TO11 TIES - CI.S0 Numb.' el ens,loye.s in Indian Myer Cesmty Total Number E nspky•e. 3a CAdvaritage 0,01,717—. 050 employees /Seiztiori 4.2,C Tcrael Industry Specific Anaiy•F.,s: 'frinsporiation & WareThoin *•••• osl cc_Cl m y• --,''.,a ..T":' —..r....E. - ' ; ' '.••,i1-; ::...!" .,,,k - -', , ••, kh,-;;,, • — 1 !,,,f1.. fal..f,., T .4242fiatilna,Tsanapieiatookardwartaimsty itset•d by sitAi.bs • rillAr;i4tAr cei,ey-%)..-....!."1.... ,..'.:9o- .4. -- m.....vm..4%qiavglisa 2 Z.iiMI, . ,. 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Fir I rampage,. 0:8't S 4f.i170, 15 0544 045 4:ith:ii.r.3,...ikix:.*Z.74.-.744i304p..thit2r 30722...3.-.1!..1.!...11-1.....j.iiiNI,s,!..i...41..H - lo •• ,140.60 s', 4 io (1t.,* and S4er-see,,z 7, 3,7t.ta.c..V7Vti 305 4 07)I0). <3 .. 1.12 21 t.,,,,,,, su,„d,,7:41ucs4555ly -So " 1 050 : S =rte.: f.mlotriem,Seicy Sp10744 rheu b.-am:firs ..or.a.f.nledtd thoprrbovs ett3.4re Re; ot,olalsaVfxkyletatc. 01.1701000a CAdvantage Al700.00 07 0, rot n , lobs. 0077202A 777.:,:ip cl."41-c 8 Section 4.4 Target Industry Recommendations -Second & shins Pc,ss Analysis Second and Third Pass Analysis: Tran:,por tztion and i;arehlJsi ng The following industries were classified as 'stars' of 'opportunities based on the EMSI data, andjot included in the top five sectors based on employment, and/or mentioned by the stakeholders/employers in interviews. inks. :TopS'(lea's - -On 001 .�,..emp(oyei Stalori okter.' xsd�Wts`.,r eaior jCOlnments f x ,ryl W,iiebour.irg ai:cl Sinigg t9;aa Star 1 .`A targe muoj i:ia'aadY WCalttl m� .11K_iegiar; IRC b a suitabb,13aifu�i (W _Other OC's; P iieia(is bi A+rtarent vrclon'_ t(sarist fse% a;iattu opportunity rlaK:aii+n:laii;xiicekn;;rtki:4f i 13r— sa'sEtl�d— morula abAtillidattes - -15'1Ii3=' Opportunity I Ho T+oi:aii• SirrrAFaa3:52(911{�7p C(HIIer):- _—f9o4II.iolkiJfi'a rLi9nMtY...... ishRT_M:.9iilhfnsliTyQ_1ttIL'<.Pf1j.€5.-- rlifd�t{3GiDi�iid�P'M17�Ydi:$PD' iA MO 4I vtPP4. -11i('duefb'fidYgyLefit- =iftht_rFxpodAierm no ctirrogo t.Yr-te-ite 1:12oda nty;+iC4. 41, New Target Industry List for Special Recruiting/Marketing 1. Manufacturing a. Ammunition and Related • Ammunition (except Small Arms) Manufacturing-NAICS 332993 2. Professional, Scientific and Technical Services a. Environmental Consulting Services • Environmental Consulting Services-NAICS 541620 • Other Scientific and Technical Consulting Services-NAICS 541690 b. Computer Systems Design Services • Computer Systems Design Services-NAICS 541512 3. Transportation and Warehousing a. Warehousing • General Warehousing and Storage-NAICS 493110 b. Trucking • General Freight Trucking, Local-NAICS 484110 aa.t,- - 9 12/3/2015 4. Agriculture a. Aquaculture • Animal Production & Aquaculture-NAICS 112000 b. Farming and Crop Services • Farm Management Solutions-NAICS 115116 5. Health Care a. Specialized clinics • Note that there is not a specific NAICS code for "specialized clinics", as it can fall into many different subsectors. In support of the Chamber's special marketing and recruiting focus, the analysis provides specific positioning statements and talking points to be used for each industry on the "new list". aac,- A- 10 Example 4.7 Industry Specific Positioning — Transportation & Warehousing lndial River Cortril' Transportation and Warehousing Positioning Within a day's drive, companies in Indian River County can reach over 34.7 million people. Its access to four major highways and multiple ports nearby, makes Indian River County an ideal location for transportation, as well as warehousing to be distributed to south Florida. As many other areas in the United States may be seeing a decline in transportation because of the lack of available workers, Indian River County has a trucking school nearby in Okeechobee, as well as a training program at Indian River State College that can create a new pool of workers. There are already various warehouse operations in the region and Indian'River County is receiving leads in this industry Talking Points • Access to population • Access to highways and ports • Trucking school in Okeechobee • Current Companies • Leads in this industry CONCLUSION 1. Economic Development Positioning Report and Action Plan: use for general marketing efforts by Indian River County, Chamber of Commerce, other economic development agencies, and municipalities. • General local assets and strengths • General positioning statements and talking points 2. Target Industry Analysis: use the new target industry list for special recruiting and marketing efforts by the Chamber of Commerce, the County, other economic development agencies, and municipalities. • Industry specific positioning statements and talking points • Industry specific local asset data 3. "Old/Broad" target industry list: continue to use for providing incentives to industries that create new, high paying jobs. *EDC Consensus: accept Target Industry Analysis and implement action plan ?aco -A- 11 i RECOMMENDATION Staff and by Consensus the Economic Development Council recommend that the Board of County Commissioners review and accept the detailed Target Industry Analysis. Next Steps • Brand Audit/Marketing Plan (Chamber) • Stand -Alone Website (Chamber) Za69- A - 12 Indian River County Inter -Office Memorandum Office of Management and Budget Departmental Matters PEI TO: Members of the Board of County Commissioners DATE: November 20, 2015 SUBJECT: Dori Slosberg Driver Edu - i • n.Fund — Allocation for School District Budget Amendment 005 n FROM: Jason E. Brown Director, Management & B dget Background On January 20, 2015, the Board of County Commissioners adopted an ordinance imposing reinstating the Dori Slosberg fee ($5.00) on each civil traffic penalty to be used to fund driver education programs in public and non-public schools. This fee became effective on March 1, 2015. During the process for developing the fiscal year 2015/16 budget, the Indian River County School District and St. Edward's School each applied for, and received, funding in the amount of $25,000, and $13,350, respectively. On September 4, 2015, the School District sent a letter to the County (see attachment) requesting additional funding of $21,650. This additional funding would allow the School District to offer this program to 112 students in 2016. Funding The County receives approximately $5,000 per month from the Dori Slosberg fee ($60,000 annually). The additional request from the School District would bring total funding to $46,650. After adding the St. Edward's allocation of $13,350, the total amount awarded for the fiscal year would equal $60,000. Therefore, sufficient revenues are available to fund this request. Staff Recommendation Staff recommends that the Board of Commissioners approve additional funding in the amount of $21,650, from the Dori Slosberg fee to the Indian River County School District. Staff also recommends that the Board of Commissioners approve the attached budget resolution amending the fiscal year 2015/2016 budget. Attachment Letter from School District dated September 4, 2015 Budget Amendment 005 and Resolution APPROVED AGENDA ITEM: BY: o Q. Josph A. Baird County Administrator FOR: December 1, 2015 Indian River County Approved Date Administrator n')-1/ j County Attorney ' R '2'3 Budget Ulu. 15 Department 227 RESOLUTION NO. 2015- A RESOLUTION OF INDIAN RIVER COUNTY, FLORIDA, AMENDING THE FISCAL YEAR 2015-2016 BUDGET. WHEREAS, certain appropriation and expenditure amendments to the adopted Fiscal Year 2015-2016 Budget are to be made by resolution pursuant to section 129.06(2), Florida Statutes; and WHEREAS, the Board of County Commissioners of Indian River County desires to amend the fiscal year 2015-2016 budget, as more specifically set forth in Exhibit "A" attached hereto and by this reference made a part hereof, NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, that the Fiscal Year 2015-2016 Budget be and hereby is amended as set forth in Exhibit "A" upon adoption of this Resolution. This Resolution was moved for adoption by Commissioner , and the motion was seconded by Commissioner and, upon being put to a vote, the vote was as follows: Chairman Bob Solari Vice Chairman Joseph E. Flescher. Commissioner Wesley S. Davis Commissioner Peter D. O'Bryan Commissioner Tim Zorc The Chairman thereupon declared this Resolution duly passed and adopted this day of , 2015. INDIAN RIVER COUNTY, FLORIDA Attest: Jeffrey R. Smith Board of County Commissioners Clerk of Court and Comptroller By By Deputy Clerk Bob Solari, Chairman BY APPROVED AS TO FORM AND LEGAL SUFFICIENCY COUNTY ATTORNEY 228 Resolution No. 2015 - Budget Office Approval: Exhibit "A" Jason E. rown, : udget Director Budget Amendment: 005 Entry Number Fund/ Depa m Account Name Account Number Increase Decrease 1. Revenue Traffic Education Fund/ Dori Slosberg Fee 137035-354017 $21,650 $0 Total Revenue $21,650 Expense Traffic Education Fund/ Indian River School District 13711041-088001 $21,650 $0 Total Expense $21,650 School District of Indian River County 1990 25th Street • Vero Beach, Florida, 32960-3395 • Telephone 772-564-3000 • Fax: 772-569-0424 Mark J. Rendell, Ed.D. - Superintendent September 4, 2015 Mr. Jason E. Brown, Director Office of Management & Budget Indian River County Board of Commissioners 1801— 27th Street Vero Beach, FL 32960 Dear Mr. Brown: I am writing this letter to inform you that the School District of Indian River County is in the process of setting up a driver's education course for our students that includes virtual online classes and behind the wheel training through A Treasure Coast Driving School. We had originally been granted $25,000 from the Dori Slosberg Driver Education Safety Act fund for this purpose. In that we want to offer this opportunity to as many students as possible, we are asking for an additional $21,650.00 for a total of $46,650.00, which will allow us to offer the course to approximately 112 students in 2016. Please let me know, if you need more information. Sincerely, Mark J. R dell, Ed.D. Superintendent PP "Educate and inspire every student to be successful" Shawn R. Frost • Dale Simchick • Matthew McCain • Charles G. Searcy • Claudia Jimenez District 1 District 2 District 3 District 4 District 5 "To serve all students with excellence" Equal Opportunity Educator and Employer 230 Regular Agenda Item INDIAN RIVER COUNTY, FLORIDA DEPARTMENT OF UTILITY SERVICES Date: November 18, 2015 To: Joseph A. Baird, County Administrator From: Vincent Burke, P.E., Director of Utility Service Prepared By: Arjuna Weragoda, P.E., Capital Projects Manager Aw Subject: CDBG Grant Administration Contract with Guardian CRM, Inc. DESCRIPTIONS AND CONDITIONS: On June 2, 2015, the Indian River County Board of County Commissioners (BCC) at the 2nd Public Hearing held to discuss a potential project, approved staff's recommendation to submit an application for Florida Small Cities Community Development Block Grant (CDBG) administered by the Florida Department of Economic Opportunity (FDEO). Now that the County has successfully secured a CDBG grant for the West Wabasso Phase II sewer project combined with East Gifford drainage project, the County needs to secure a grant administrator to assist with the documentation and grant requirements. ANALYSIS: Guardian Community Resource Management (CRM), Inc., (Guardian) the County's Community Development Block Grant consultant for the West Wabasso Sewer Phase I project, offered to assist with assembling the new CDBG application. That assistance included evaluating the potential CDBG application score for each of the possible CDBG funded projects, attending the CATF meeting, and attending the 15t and 2"d Public Hearings. Once the West Wabasso Phase II sewer project combined with the East Gifford drainage project ranked high for potential funding, Guardian's staff attended FDEO's site visit with County staff. FDEO requested additional information as a result of the site visit. Guardian compiled the necessary information with the assistance of County staff and re -submitted the application. Once the additional information was received by FDEO, they advised the County on October 21, 2015 that the subject application fell within the fundable range. Staff would now recommend retaining Guardian CRM, Inc., to assist with the administration of the CDBG grant. Martin County, under the Request for Proposal (RFP 2015-2747) signed an agreement December 18th, 2014 to retain Guardian CRM, Inc., as their grant administrator for a similar project. Although, Indian River County could piggy -back on that contract, it may be best to have an autonomous contract with Guardian for the following reasons: • If the West Wabasso Phase II sewer project combined with East Gifford drainage project continues beyond the approval of final reports by Martin County then their agreement with Guardian is final and no longer valid. 231 • The execution of the Martin County agreement was not by their board but was instead completed by their County Administrator. Guardian's proposal to administer the CDBG grant is a lump sum amount of $50,000.00 which is $2,500.00 less than the 7% fee allowed by; the CDBG grant. Furthermore, using Utility funds (leveraged monies) for the grant administration fees provides a twofold advantage. First, using these leveraged funds provided a higher grant application score in a very competitive field. Secondly, by not deducting the grant administration from the CDBG grant means that the entire $750,000.00 grant will be allocated towards construction. FUNDING: Funding for the West Wabasso Phase II sewer project is available in the Capital Fund. Capital Funds are generated from impact fees. Furthermore, growth has created the need for this project. ACCOUNT NO: Description Account Number Amount West Wabasso Phase II Sewer & East Gifford Drainage Project 472-169000-14501 $50,000.00 RECOMMENDATION: Based on the subject project knowledge and the cost savings to the County, staff recommends the Board waive,the requirement for Request for Proposals and authorize the Chairman to sign on their behalf to engage the services of Guardian CRM, Inc. to assist with the grant administration of the CDBG sub -grant upon successful procurement of grant award. ATTACHMENT(s): 1. Contract for Grant Compliance Assistance Services with Guardian Community Resource Management, Inc., (Pages 36) APPROVED FOR AGENDA: By: )}5 Joseph A. Baird, County Administrator For: #ci7,) u) / 24/) Date Indian River Co. Appr. • d Date - 1oph Budget 1.1,... If,),... 15 Utilities aw itAdministrationC Utilities-Finance II ‘i -if Purchasing 9•11- Ij I131l5 J:\Utilities\UTILITY - Engineering\Projects - Utility Construction Permits\IRC - West Wabasso Community Sewer System Phase 2 - UCP# 4117\Admin\BCC Items\West Wabasso Sewer Project Contract with Guardian -rev 11-18-15.docx 232 INDIAN RIVER COUNTY CONTRACT FOR GRANT COMPLIANCE ASSISTANCE SERVICES WITH GUARDIAN COMMUNITY,RESOURCE MANAGEMENT, INC. THIS CONTRACT was made and entered into this day of , 20 by and between the: Indian River County Utilities Department 1801 27th Street Vero Beach, Florida 32960 a municipal corporation of the State of Florida, holding tax exempt status, hereinafter referred to as the "COUNTY," and: Guardian Community Resource Management, Inc. 15000 Citrus Country Drive, Suite 331 Dade City, Florida 33523 a corporation, authorized to do business in the State of Florida, hereinafter referred to as the "CONTRACTOR". The COUNTY and the CONTRACTOR are collectively referred to herein as the "parties". WITNESSETH WHEREAS, the COUNTY desires to retain the CONTRACTOR for the work identified in the description of services outlined in Exhibit A; and WHEREAS, the COUNTY desires to employ the CONTRACTOR for the performance to support the activities, programs, and projects of the COUNTY upon the terms and conditions hereinafter set forth, and the CONTRACTOR is desirous of performing and providing such services upon said terms and conditions, and WHEREAS, the CONTRACTOR hereby warrants and represents to the COUNTY that it is competent and otherwise able to provide professional and high quality services to the COUNTY; and WHEREAS, all submissions submitted by the CONTRACTOR to the COUNTY are hereby incorporated to the extent not inconsistent with the terms and conditions as set forth herein. NOW, THEREFORE, in consideration of the mutual covenants and agreements hereinafter contained and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, it is agreed by and between the parties hereto as follows: 233 TABLE OF CONTENTS SECTION 1: DEFINITIONS. 3 SECTION 2: CAPTIONS 4 SECTION 3: EXTENT OF CONTRACT/ INTEGRATION / AMENDMENT. 4 SECTION 4: NO GENERAL COUNTY OBLIGATION. 4 SECTION 5: CONTRACTOR UNDERSTANDING OF SERVICES REQUIRED. 5 SECTION 6: GENERAL PROVISIONS 5 SECTION 7: CODES AND DESIGN STANDARDS. 6 SECTION 8: SUBCONTRACTORS. 6 SECTION 9: ASSIGNABILITY 7 SECTION 10: COMMENCEMENT/IMPLEMENTATION SCHEDULE OF CONTRACT. 7 SECTION 11: PIGGY BACK PURCHASING CLAUSE. 7 SECTION 12: LENGTH OF CONTRACT 7 SECTION 13: DESCRIPTION OF SERVICES. 8 SECTION 14: CONTRACTOR RESPONSIBILITIES. 8 SECTION 15: COUNTY RIGHTS AND RESPONSIBILITIES. 9 SECTION 16: WAIVER 10 SECTION 17: FORCE MAJEURE. 11 SECTION 18: STANDARDS OF CONDUCT. 11 SECTION 19: NOTICES. 12 SECTION 20: DESIGNATED REPRESENTATIVES. 13 SECTION 21: WORK ORDERS 14 SECTION 22: CHANGE ORDERS. 15 SECTION 23: COMPENSATION. 15 SECTION 24: INVOICE PROCESS. 16 SECTION 25: TERMINATION OF CONTRACT 17 SECTION 26: TERMINATION BY CONTRACTOR FOR CAUSE 17 SECTION 27: TERMINATION BY THE COUNTY WITHOUT CAUSE. 18 SECTION 28: PAYMENT IN THE EVENT OF TERMINATION. 18 SECTION 29: ACTION FOLLOWING TERMINATION. 18 SECTION 30: SUSPENSION 18 SECTION 31: ALTERNATIVE DISPUTE RESOLUTION (ADR) 19 SECTION 32: SEVERABILITY. 19 SECTION 33: CONTROLLING LAWSNENUE/INTERPRETATION. 19 SECTION 34: INDEMNITY. 20 SECTION 35: INSURANCE. 20 SECTION 36: EQUAL OPPORTUNITY EMPLOYMENT/NON-DISCRIMINATION 22 SECTION 37: ACCESS TO RECORDS/AUDIT/PUBLIC RECORDS. 22 SECTION 38: COUNTERPARTS. 23 SECTION 39: SUBMITTALS. 23 SECTION 40: EXHIBITS 25 2 234 SECTION 1: DEFINITIONS. Ad Valorem - In proportion to the estimated value of the goods taxed Contract — This document and all subsequent Work Orders between the COUNTY and CONTRACTOR. Each Exhibit, as identified below, even if not physically attached, shall be treated as if they were part of this Contract Billing Period — The period of time between project commencement to the close of the current period, (inclusive); or from the close of the previous billing period, (exclusive), to the close of the current period, usually concurrent with the month In no case shall this period be less than one calendar month except for the final Billing Period. Bona Fide - Made or carried out in good faith; sincere COUNTY — Indian River County, a municipal corporation of the State of Florida holding tax exempt status. CONTRACTOR - To include all principals of the CONTRACTOR including, but not limited to, full and part time employees, professional or otherwise, and all other agents employed by or for the CONTRACTOR to perform its obligations hereunder. Description of Services - Shall be written in paragraph form reasonably describing those services the COUNTY can expect the CONTRACTOR to provide. The description shall be written in such a manner that the type of service is clearly provided, but broad enough that all services reasonably expected of the CONTRACTOR, including services provided by partners, subcontractors, and other supporting professionals, can be provided to the COUNTY Designated Representative _ A person who administers, reviews, and coordinates the provision of services. This definition applies equally to the COUNTY and to the CONTRACTOR. Force Majeure - Force Majeure shall include, but not be limited to, hostility, revolution, civil commotion, strike, epidemic, fire, flood, wind, earthquake, explosion, any law, proclamation, regulation, or ordinance or other act of government, or any act of God or any cause whether of the same or different nature, existing or future; provided that the cause whether or not enumerated in this Contract is beyond the control and without the fault or negligence of the party seeking relief under this Contract. Law - Said phrase shall include statutes, codes, rules, and regulations of whatsoever type or nature enacted or adopted by a governmental entity of competent jurisdiction. Pari Materia — of the same matter; on the same subject. Laws pari materia must be construed with reference to each other/together when related to the same matter or subject. The provisions of a Contract are to be construed together with no isolated construction of a particular provision such that it would defeat the overall intent of the Contract. 3 235 Submittals — Any item required by this Contract that the CONTRACTOR must provide the COUNTY either for inclusion as part of this Contract or not Type of Service — Grant Compliance Assistance Services of a professional nature in accordance with the controlling provisions of law, Work Order - A detailed description of quantities, services, and a completion schedule provided issued by the COUNTY on its approved form which, on occasion, may contain documents published on CONTRACTOR letterhead describing all work associated with the service to be provided by the CONTRACTOR to the COUNTY for an agreed price referencing this Contract by title and date SECTION 2: CAPTIONS. The Section headings and captions of this Contract are for convenience and reference only, and in no way define, limit, or describe the scope or intent of this Contract or any part thereof, or in any way affect this Contract or construe any provision of this Contract. SECTION 3: EXTENT OF CONTRACT/INTEGRATION/AMENDMENT. (a) This Contract, together with the Exhibits, constitutes the entire integrated Contract between the COUNTY and the CONTRACTOR and supersedes all prior written or oral understandings in connection therewith. This Contract, and all the terms and provisions contained herein, including without limitation the Exhibits attached, constitute the full and complete Contract between the parties hereto to the date hereof, and supersedes and controls over any and all prior agreements, understandings, representations, correspondence, and statements, whether written or oral. (b) This Contract may only be amended, supplemented, or modified by a formal written amendment mutually accepted by the parties hereto. (c) Any alterations, amendments, deletions, or waivers of the provisions of this Contract shall be valid only when expressed in writing and duly signed by the parties (d) The Exhibits made part of this Contract are as follows: Exhibit A - Exhibit B - Exhibit C - Exhibit D - Exhibit E - Description of Services Certificate of Liability Insurance COUNTY Work Order Form ADA Form Price Schedule SECTION 4: NO GENERAL COUNTY OBLIGATION. (a) In no event shall any obligation of the COUNTY under this Contract be or constitute a general obligation or indebtedness of the COUNTY, a pledge of the Ad Valorem taxing power of the COUNTY or a general obligation or indebtedness of the COUNTY within the meaning of the Constitution of the State of Florida or any other applicable laws, but shall be payable solely from legally available revenues and funds. (b) The CONTRACTOR shall not have the right to compel the exercise of the Ad Valorem taxing power of the COUNTY. 4 236 SECTION 5: CONTRACTOR UNDERSTANDING OF SERVICES REQUIRED. (a) Execution of this Contract by the CONTRACTOR is a representation that the CONTRACTOR is familiar with local conditions and with the services to be performed The CONTRACTOR shall make no claim for additional time or money based upon its failure to comply with this Contract. The CONTRACTOR has informed the COUNTY, and hereby represents to the COUNTY, that it has extensive experience in performing and providing the services and/or goods described in this Contract and to be identified in the Work Orders, and that it is well acquainted with the components that are properly and customarily included within such projects and the requirements of laws, ordinances, rules, regulations, or orders of any public authority or licensing entity having jurisdiction over COUNTY Projects Execution of a Work Order shall be an affirmative and irrefutable representation by the CONTRACTOR to the COUNTY that the CONTRACTOR is fully familiar with any and all requisite work conditions of the provisions of the services. (b) The recitals herein are true and correct and form and constitute a material part of this Contract upon which the parties have relied. (c) It is agreed that nothing herein contained is intended or should be construed as in any manner creating or establishing a relationship of co-partners between the parties, or as constituting the CONTRACTOR (including, but not limited to, its officers, employees, and agents) the agent, representative, or employee of the COUNTY for any purpose, or in any manner, whatsoever. The CONTRACTOR is to be and shall remain forever an independent Contractor with respect to all services performed under this Contract. (d) Persons employed by the CONTRACTOR in the provision and performance of the services and functions pursuant to this Contract shall have no claim to pension, workers' compensation, unemployment compensation, civil service or other employee rights or privileges granted to the COUNTY'S officers and employees either by operation of law or by the COUNTY. SECTION 6: GENERAL PROVISIONS. (a) Each party hereto represents to the other that it has undertaken all necessary actions to execute this Contract, and that it has the legal authority to enter into this Contract, and to undertake all obligations imposed on it The person(s) executing this Contract for the CONTRACTOR certifies/certify that he/she/they is/are authorized to bind the CONTRACTOR fully to the terms of this Contract. (b) This Contract is for Grant Compliance Assistance Services needed for the COUNTY'S operations as set forth herein and as otherwise directed by the COUNTY to include all labor and materials that may be required. (c) The CONTRACTOR acknowledges that the COUNTY has retained other Contractors and the coordination between said Contractors and the CONTRACTOR may be necessary from time to time for the successful completion of each Work Order The CONTRACTOR agrees to provide such coordination as necessary within the Scope of Services as contained in Section 13; Description of Services. 5 237 (d) The CONTRACTOR agrees to provide and ensure coordination between services providers, goods / (e) Time is of the essence of the lawful performance of the duties and contained in this Contract to include, but not be limited to, each Work Order The covenant and agree that they shall diligently and expeditiously obligations obligations set forth in this Contract and each Work Order pursue their respective parties (f) The CONTRACTOR shall maintain an adequate and competent staff professionally qualified persons throughout the performance of this Contract to ensure re acceptable and timely completion of each Work Order. en (g) Requirements for signing and sealing plans, reports, and documentsr the CONTRACTOR shall be governed by the laws and regulations of Indian River County and State Regulatory agencies. P epared by (h) The CONTRACTOR hereby guarantees the COUNTY that all material , supplies, services, and equipment as listed on a rk rder meet specifications, and standards as provided for under the O ederal Occu tae requi ements, tional Health Act of 1970, from time to time amended and in force on the date he eofSafety and (i) No claim for services furnished by the CONTRACTOR not specifically provided for herein shall be honored by the COUNTY. SECTION 7: CODES AND DESIGN STANDARDS. (a) All the services to be provided or performed by the CONTRACTOR shall minimum be in conformance with commonly accepted industry and professional and standards, standards of the COUNTY, and the laws of anyFe in the regulatory agencies.codes Federal, State, or local (b) The CONTRACTOR shall be responsible for keeping apprised of an c laws applicable to the services to be performed under this Contract. y hanging SECTION 8: SUBCONTRACTORS. (a) Any proposed Subcontractor shalt be submitted to the COUNTY for ritten approval prior to the CONTRACTOR entering into a subcontract. Subcontractor business information shall include, but not be limited to, State registrations caress, occupational license tax proof of payment, and insurance certificationsaddress, (b) The CONTRACTOR shall coordinate the provision of services and work product of any COUNTY approved subcontractor and remain fully responsible for such services and work under the terms of this Contract. services (c) Any subcontract shall be in writing and shall incorporate this Contract and require the subcontractors to assume performance of the CONTRACTOR duties commensurately with the CONTRACTOR'S duties to the COUNTY under this it being understood that nothing herein shall in any way relieve the CONTRACTORfrom any of its duties under this Contract. The CONTRACTOR shall from Contract, with executed copies of all subcontracts. provide the COUNTY 6 238 SECTION 9: ASSIGNABILITY. The CONTRACTOR shall not sublet, assign, or transfer any interest in this Contract, or claims for the money due or to become due out of this Contract to a bank, trust company, or other financial institution without written COUNTY approval. When approved by the COUNTY, written notice of such assignment or transfer shall be furnished promptly to the COUNTY. SECTION 10: COMMENCEMENT / IMPLEMENTATION SCHEDULE OF CONTRACT. (a) The CONTRACTOR shall commence the provision of services as described in this Contract immediately upon execution of this Contract. (b) The CONTRACTOR and the COUNTY agree to make every effort to adhere to the schedules established for the various Work Orders as described in each Work Order. However, if the CONTRACTOR is delayed at any time in the provision of services by any act or omission of the COUNTY, or of any employee of the COUNTY, or by any other Contractor employed by the COUNTY, or by changes ordered by the COUNTY, or by strikes, lock outs, fire, unusual delay in transportation, unavoidable casualties, or any other causes of Force Majeure not resulting from the inactions or actions of the CONTRACTOR and beyond the CONTRACTOR'S control which would not reasonably be expected to occur in connection with or during performance or provision of the services, or by delay authorized by the COUNTY pending a decision, or by any cause which the COUNTY shall decide to justify the delay, the time of completion shall be extended for such reasonable time as the COUNTY may decide in its sole and absolute discretion. It is further expressly understood and agreed that the CONTRACTOR shall not be entitled to any damages or compensation, 'or be reimbursed for any losses on account of any delay or delays resulting from any of the aforesaid causes or any other cause whatsoever. SECTION 11: PIGGY BACK PURCHASING CLAUSE. This contract shall be for the use of Indian River County. In addition, other political subdivisions and/or local governments may also participate at their discretion and responsibility. Any eligible agency may elect to participate on this contract if the CONTRACTOR also agrees to do so. SECTION 12: LENGTH OF CONTRACT. (a) The term of this Contract is for three (3) years commencing on the date of full execution of this Contract by the parties. (b) The CONTRACTOR services shall begin upon written notification to proceed by the COUNTY. (c) CONTRACTOR services shall be on a work order basis and may include matters such as serving as an expert witness. (d) Subsequent to the conclusion of the initial three (3) year term, this Contract may be renewed annually, at the COUNTY's discretion and with COUNTY Board of County Commissioners approval, for a maximum of two (2) additional years. Should the 7 1 239 COUNTY wish to not have Contract renewed for any year, the COUNTY shall provide written notice to the CONTRACTOR ninety (90) days prior to the ending date SECTION 13: DESCRIPTION OF SERVICES. (a) The CONTRACTOR agrees to perform grant compliance assistance services for the COUNTY The Description of Services is further and more specifically outlined in Exhibit A. (b) The CONTRACTOR shall diligently and in a professional and timely manner perform and provide the services outlined herein or as included in each subsequently entered Work Order. Unless modified in writing by the parties hereto, the duties of the CONTRACTOR shall not be construed to exceed the provision of the services pertaining to this Contract. (c) The COUNTY and CONTRACTOR agree that there may be certain additional services required to be performed by the CONTRACTOR during the performance of the Work Orders that cannot be defined sufficiently at the time of execution of this Contract. Such services shall be authorized in writing as a Change Order in accordance with Section 21. The Work Orders may contain additional instructions or provide specifications upon certain aspects of this Contract pertinent to the work to be undertaken. Such supplemental instructions or provisions shall not be construed as a modification of this Contract. SECTION 14: CONTRACTOR RESPONSIBILITIES. (a) The CONTRACTOR shall be responsible for the professional quality, accepted standards, technical accuracy and the coordination of all services furnished by the CONTRACTOR under this Contract as well as the conduct of its staff, personnel, employees, and agents. The CONTRACTOR shall work closely with the COUNTY on all aspects of the provision of the services. With respect to services, the CONTRACTOR shall be responsible for the professional quality, technical accuracy, competence, methodology, accuracy, and the coordination of all of the following which are listed for illustrationpurposes and not as a limitation: documents, analysis, reports, data, plans, plats, maps, surveys, specifications, and any and all other services of whatever type or nature furnished by the CONTRACTOR under this Contract. The CONTRACTOR shall, without additional compensation, correct or revise any errors or deficiencies in his plans, analysis, data, reports, designs, drawings, specifications, and any and all other services of whatever type or nature. (b) The CONTRACTOR shall furnish a Contractor Designated Representative to administer, review, and coordinate the provision of services under this Contract and under each Work Order. (c) Neither COUNTY review, approval, or acceptance of, nor payment for, any of the services required under this Contract shall be construed to operate as a waiver of any rights or of any cause of action arising out of the performance of this Contract. The CONTRACTOR shall be and shall remain liable to the COUNTY in accordance with applicable laws for all damages to the COUNTY caused by the CONTRACTOR'S negligent or improper performance or failure to perform any of the services furnished under this Contract. 8 (d) The rights and remedies of the CONTRACTOR, provided for under this Contract, are in addition to any other rights and remedies provided by law (e) In the event the CONTRACTOR fails to comply with the terms and conditions of this Contract, the COUNTY shall notify the CONTRACTOR'S Designated Representative in writing so that the CONTRACTOR may take remedial action (f) Time is of the essence in the performance of all services provided by the CONTRACTOR under the terms of this Contract and each and every Work Order (g) CONTRACTOR shall not hire/employ any independent contractors during the term of this Contract without the express written approval of the COUNTY. SECTION 15: COUNTY RIGHTS AND RESPONSIBILITIES. (a) The COUNTY shall reasonably cooperate with the CONTRACTOR in a timely fashion at no cost to the CONTRACTOR as set forth in this Section. (b) The COUNTY shall furnish a COUNTY Designated Representative to administer, review, and coordinate the provision of services under each Work Order. (c) The COUNTY shall make COUNTY personnel available where, in the COUNTY'S opinion, they are required and necessary to assist the CONTRACTOR. The availability and necessity of said personnel to assist the CONTRACTOR shall be determined solely at the discretion of the COUNTY. (d) The COUNTY shall furnish the CONTRACTOR with existing data, records, maps, plans, specifications, reports, fiscal data, and other engineering information that is available in the COUNTY'S files that is necessary or useful to the CONTRACTOR for the performance of the Work. All such documents conveyed by the COUNTY shall be, and remain the property of, the COUNTY and shall be returned to the COUNTY upon completion of the Work to be performed by the CONTRACTOR. (e) The COUNTY shall examine all CONTRACTOR reports, sketches, drawings, estimates, qualifications, and other documents presented to the COUNTY and indicate the COUNTY'S approval or disapproval within a reasonable time so as not to materially delay the provisions of the services of the CONTRACTOR. (f) The COUNTY shall provide access to and make provisions for the CONTRACTOR to enter upon public and private lands as required for the CONTRACTOR within a reasonable time to perform work as necessary to complete the Work Order. (g) The COUNTY shall transmit instructions, relevant information, and provide interpretation and definition of COUNTY policies and decisions with respect to any and all materials and other matters pertinent to the services covered by this Contract. (h) The COUNTY shall give written notice to the CONTRACTOR whenever the COUNTY'S Designated Representative knows of a development that affects the services provided and performed under this Contract, timing of the CONTRACTOR'S 9 241 provision of services, or a defect or change necessary in the services of the CONTRACTOR (i) The rights and remedies of the COUNTY provided for under this Contract are in addition to any other rights and remedies provided by law; the COUNTY may assert its right of recovery by any appropriate means including, but not limited to, set-off, suit, withholding, recoupment, or counterclaim, either during or after performance of this Contract. (j) The COUNTY shall be entitled to recover any and all legal costs including, but not limited to, attorney fees and other legal costs that it may incur in any legal actions it may pursue in the enforcement of the .terms and conditions of this Contract or the responsibilities of the CONTRACTOR in carrying out the duties and responsibilities deriving from this Contract. (k) The failure of the COUNTY to insist in any instance upon the strict performance of any provision of this Contract, or to exercise any right or privilege granted to the COUNTY hereunder shall not constitute or be construed as a waiver of any such provision or right and the same shall continue in force (I) Neither the COUNTY'S review, approval or acceptance of, nor payment for, any of the services required shall be construed to operate as a waiver of any rights under this Contract nor or any cause of action arising out of the performance of this Contract and the CONTRACTOR shall be and always remain liable to the COUNTY in accordance with applicable laws for any and all damages to the COUNTY caused by the CONTRACTOR'S negligent or wrongful provision or performance of any of the services furnished under this Contract. (m) All deliverable analysis, reference data, survey data, plans and reports, or any other form of written instrument or document that may result from the CONTRACTOR'S services or have been created during the course of the CONTRACTOR'S performance under this Contract shall become the property of the COUNTY after final payment is made to the CONTRACTOR. (n) In the event the COUNTY fails to comply with the terms and conditions of this Contract, the CONTRACTOR shall notify the COUNTY's Designated Representative in writing so that the COUNTY may take remedial action. SECTION 16: WAIVER. The failure of the COUNTY to insist in any instance upon the strict performance of any provision of this Contract, or to exercise any right or privilege granted to the COUNTY hereunder, shall not constitute or be construed as a waiver of any such provision or right and the same shall continue in force. SECTION 17: FORCE MAJEURE. Neither party shall be considered in default in performance of its obligations hereunder to the extent that performance of such obligations, or any of them, is delayed or prevented by Force Majeure. 10 242 SECTION 18: STANDARDS OF CONDUCT. (a) The CONTRACTOR warrants that it has not employed or retained any company or person, other than a Bona Fide employee working solely for the CONTRACTOR, to solicit or secure this Contract and that the CONTRACTOR has not paid or agreed to pay any person, company, corporation, individual, or firm other than a Bona Fide employee working solely for the CONTRACTOR, any fee, commission, percentage, gift, or any other consideration, contingent upon or resulting from the award of making this Contract (b) If the COUNTY determines that any employee or representative of the CONTRACTOR is not satisfactorily performing his or her assigned duties or is demonstrating improper conduct pursuant to any assignment or work performed under this Contract, the COUNTY" shall so notify the CONTRACTOR, in writing. The CONTRACTOR shall immediately remove such employee or representative of the CONTRACTOR from such assignment. (c) The CONTRACTOR hereby certifies (in writing) that no undisclosed conflict of interest exists with respect to the Contract, including, but not limited to, any conflicts that may be due to representation of other clients, customers or vendors, other contractual relationships of the CONTRACTOR, or any interest in property that the CONTRACTOR may have The CONTRACTOR further certifies that any conflict of interest that arises during the term of this Contract shall be immediately disclosed in writing to the COUNTY. Violation of this Section shall be considered as justification for immediate termination of this Contract. (d) The CONTRACTOR shall not engage in any action that would create a conflict of interest for any COUNTY employee or other person during the course of performance of, or otherwise related to, this Contract or which would violate or cause others to violate the provisions of Part III, Chapter 112, Florida Statutes, relating to ethics in government. (e) The COUNTY shall not intentionally award publicly -funded contracts to any Contractor who knowingly employs unauthorized alien workers, constituting a violation of the employment provisions contained in .8 U S.C. Section 1324a(e) Section 274A(e) of the Immigration and Nationally Act (INA)]. The COUNTY shall consider the employment by the CONTRACTOR of unauthorized aliens, a violation of Section 274A (e) of the INA. Such violation by the CONTRACTOR of the employment provisions contained in Section 274A (e) of the INA shall be grounds for immediate termination of this Contract by the COUNTY. (f) The CONTRACTOR shall comply with the requirements of the Americans with Disabilities Act (ADA), and any and all related Federal or State laws which prohibits discrimination by public and private entities on the basis of disability. (g) The CONTRACTOR shall not discriminate on the grounds of race, color, religion, sex, or national origin, or disability in the performance of work under this Contract or violate any laws pertaining to civil rights, equal protection, or discrimination (h) If the CONTRACTOR or an affiliate is placed on a convicted, discriminatory, suspended vendor lists, such action may result in termination by the COUNTY. The 243 CONTRACTOR shall certify, upon request by the COUNTY that it is qualified to submit a bid under Section 287 134, Discrimination 2 () (c), Florida Statutes (1) If the CONTRACTOR or an affiliate is placed on the following a conviction for a public entity crime, such action may the COUNTY. The CONTRACTOR shall certify, upon request convicted vendor list qualified to submit a bid under Section 287.133, Public result in termination by Statutes, q st by the COUNTY, that it is Entity Crime, (2) (a), Florida 0) The CONTRACTOR shall certify, upon request CONTRACTOR maintains a drugfree workplace by the COUNTY, 287.0878, Florida Statutes. Failure to submit this certification maythat the policy in accordance with Section (k) The CONTRACTOR result in termination environmental, health, and safety agreeslawsto and regulations applicable comply with Federal, State, and local provided to the COUNTY The CONTRACTOR agrees thatany rator services involving the work that could adverselyaffect an users, neighbors or the surrounding environment shall ensure program or initiative all employment safety, environmentalsusurrounding and health personnelallsinvolved, citizens, with residents, anand compliance any ealth laws. (I) -If applicable, in accordance with Section 216.347, CONTRACTOR shall not use funds provided by this Contract the purpose of lobbying for Florida Statutes, theg the Legislature, the Judicial Branch, or State Agency. (m) The CONTRACTOR shall not publish regarding this Contract to the media without pr o any documents or release information approval of the COUNTY. (n) The CONTRACTOR shall ensure that all services arerovides to the COUNTY after the CONTRACTOR has obtained, at its sole and exclusive p expense, any and all permits, licenses, permissions, approvals or similar consents. (o) The CONTRACTOR shall ensure that all taxes due from th complete manner including, but not limited to, CONTRACTOR are paid in a timely and tax.,occupational license SECTION 19: NOTICES. (a) Whenever either party desires to give notice unto the , written notice, sent by registered United States mail, with return addressed to the party for whom it is intended, at theplace it must be given by for giving of notice shall remain such until it shall have been changedreceipt requested, for compliance with the proens this it s. last by and the ice in by written notice in (b) For the present, the parties designate the following as the representative places for giving of notice, to -wit: (1) For the COUNTY Chairman Bob Solari Indian River County Board of County Commissioners 1801 27th Street 12 244 Vero Beach, Florida 32960 (2) For the CONTRACTOR: Christine Alday President/CEO Guardian Community Resource Management, Inc 15000 Citrus Country Drive, Suite 331 Dade City, FL 33523 352-437-3902 (c) Written notice requirements of this Contract shall be strictly construed and such requirements are a condition precedent to pursuing any rights or remedies hereunder. The CONTRACTOR agrees not to claim any waiver by COUNTY of such notice requirements based upon COUNTY having actual knowledge, implied, verbal or constructive notice, lack of prejudice, or any other grounds as a substitute for the failure of the CONTRACTOR to comply with the express written notice requirements herein. Computer notification (e-mails and message boards) shall not constitute proper written notice under the terms of the Contract. SECTION 20: DESIGNATED REPRESENTATIVES. (a) The Chairman, or his designated representative, represents the COUNTY in all matters pertaining to and arising from the work and the performance of this Contract. (b) The Chairman or his designated representative shall have the following responsibilities: (1) Examination of all work and rendering, in writing, decisions indicating the COUNTY'S approval or disapproval within a reasonable time so as not to materially delay the work of the CONTRACTOR; (2) Transmission of instructions, receipt of information, and interpretation and definition of COUNTY'S policies and decisions with respect to design, materials, and other matters pertinent to the work covered by this Contract; (3) Giving prompt written notice to the CONTRACTOR whenever the COUNTY knows of a defect or change necessary in the project; and (c) Until further written notice, the COUNTY'S Designated Representative for this Contract is: Arjuna Weragoda Indian River County Capital Projects Manager 1801 27th Street, Vero Beach, FL 32960 Telephone Number: (772) 226-1821 (d) Prior to the start of any work under this Contract, the CONTRACTOR shall submit to the COUNTY detailed resumes of key professional personnel that will be involved in performing services described in the work. The COUNTY hereby acknowledges its acceptance of such personnel to perform services under this Contract. At any time hereafter that the CONTRACTOR desires to change key professional 13 245 personnel in an active assignment, it shall submit the qualifications of the new professional personnel to the COUNTY forrior shall include the p approval Key professional personnel COUNTY personnel principal in charge project managers, and others interfacing with (e) Until further written notice, the CONTRACTOR'S Designated Representative for this Contract is J. Corbett Alday, Vice President and COO Guardian Community Resource Management, Inc 15000 Citrus Country Drive, Suite 331 Dade City, FL 33523 Main Office Phone (352) 437-3902 SECTION 21: WORK ORDERS. (a) The provision of services to be performed under this Contract may commence immediately upon the execution of this Contract or a Work Order as directed and determined by the COUNTY. Services to be provided by the CONTRACTOR to the COUNTY shall be negotiated between the CONTRACTOR and the COUNTY. Each Work Order shall reference this Contract by title and date, include a detailed description of quantities, services, and a completion schedule with fees, and will be provided on CONTRACTOR letterhead. Services described in said Work Order will commence upon the issuance of a COUNTY Notice -To -Proceed. (b) If the services required to be performed by a Work Order is clearly defined, the Work Order shall be issued on a "Fixed Fee" basis. The CONTRACTOR shall perform all services required by the Work Order but in no event shall the CONTRACTOR be paid more than the negotiated Fixed Fee amount stated therein. (c) The CONTRACTOR and the COUNTY agree to make every effort to adhere to the schedule established for the various Work Orders described in the Work Order. (d) If the services are not clearly defined, the Work Order may be issued on a "Time Basis Method" and contain a Not -to -Exceed amount. If a Not -to -Exceed amount is provided, the CONTRACTOR shall perform all work required by the Work Order; but in no event shall the CONTRACTOR be paid more than the Not -to -Exceed amount specified in the applicable Work Order. (e) For Work Orders issued on a "Fixed Fee Basis," the CONTRACTOR may invoice the amount due based on the percentage of ,total Work Order services actually performed and completed; but in no event shall the invoice amount exceed a percentage of the Fixed Fee amount equal to a percentage of the total services actually completed. (f) For Work Orders issued on a "Time Basis Method" with a Not -to -Exceed amount, the CONTRACTOR may invoice the amount due for actual work hours performed; but in no event shall the invoice amount exceed a percentage of the Not -to -Exceed amount equal to a percentage of the total services actually completed. 14 246 (g) Each Work Order issued on a ,"Fixed Fee Basis" or "Time Basis Method" with a Not -to -Exceed amount shall be treated separately for retainage purposes If the COUNTY determines that work is substantially complete and the amount retained, if any, is considered to be in excess, the COUNTY may, at its sole and absolute discretion, release the retainage or any portion thereof (h) For Work Orders issued on a "Time Basis Method" with a Not -to -Exceed amount, the CONTRACTOR may invoice the amount due for services actually performed and completed. The COUNTY shall pay the CONTRACTOR one hundred percent (100%) of the approved amount on Work Orders issued on a "Time Basis Method" with a Not -to - Exceed amount. SECTION 22: CHANGE ORDERS. (a) The COUNTY may revise the Description of Services set forth in any particular Work Order in writing to be mutually agreed upon by both parties. (b) Revisions to any Work Order shall be authorized in writing by the COUNTY as a Change Order. Each Change Order shall include a schedule of completion for the services authorized. Change Orders shall identify this Contract and the appropriate Work Order number. The Change Orders may contain additional instructions or provisions specific upon certain aspects of this Contract pertinent to the services to be provided. Such supplemental instructions or provisions shall not be construed as a modification of this Contract. A Contract between the parties on and execution of any Change Order shall constitute a final settlement and a full accord and satisfaction of all matters relating to the change and to the impact of the change on unchanged goods and/or work, including all direct and indirect costs of whatever nature, and all adjustments to the CONTRACTOR'S schedule. (c) If instructed by the COUNTY, the CONTRACTOR shall change or revise work that has been performed, and if such work is not required as a result of error, omission or negligence of the CONTRACTOR, the CONTRACTOR may be entitled to additional compensation. The CONTRACTOR must submit for COUNTY approval a revised work order with a revised fee quotation. Additional compensation, if any, shall be agreed upon before commencement of any such additional work and shall be incorporated into the work by Change Order to the Work Order. SECTION 23: COMPENSATION. (a) Compensation to the CONTRACTOR for the services performed on each Work Order shall be as set forth in the Work Order No.1 (Exhibit C) for a total sum amount of $50,000.00. (b) The COUNTY shall not pay for reimbursable items such as gas, tolls, mileage, meals, etc. and other items not directly attributable to items produced for each Work Order. (c) Work performed by the CONTRACTOR without written approval by the COUNTY'S Designated Representative shall not be compensated. Any work performed by the CONTRACTOR without approval by the COUNTY is performed at the CONTRACTOR'S own election. 15 247 (d) In the event the COUNTY fails' to provide compensation under the terms and conditions of this Contract, the CONTRACTOR shall notify the COUNTY's Designated Representative in order that the COUNTY may take remedial action. (e) Pricing has been calculated based on the current prices for the goods and/or services that are the subject of However, the market for the goods and/or services that pertain to this Contract may be volatile on the basis of fuel costs and sudden and substantial price increases could occur. The CONTRACTOR agrees to use its best efforts to obtain the lowest possible prices from fuel suppliers, but should there be a substantial and prejudicial increase in fuel prices for fuel that is purchased after execution of this Contract which fuel prices directly and materially relate to the pricing of the goods and/or services provided for in this Contract, the COUNTY agrees, upon written request from the CONTRACTOR, to consider a reasonable adjustment to the prices set forth in this Contract based upon the following index. Engineering News Record, Construction Cost Index, etc. Any claim by the CONTRACTOR for a price increase, as provided above, shall state, with specifics to the COUNTY, the increased cost, the product in question, and the source of supply, and shall be supported invoices or bills of sale and such other information as may be required by the COUNTY. Only one (1) such request from the CONTRACTOR will be considered in each calendar year period. The decision of the COUNTY shall be final and non -appealable SECTION 24: INVOICE PROCESS. (a) Payments shall be made by the COUNTY to the CONTRACTOR when requested as work progresses for services furnished, but not more than once monthly. Each Work Order shall be invoiced separately. The CONTRACTOR shall render to the COUNTY, at the close of each calendar month, an itemized invoice properly dated, describing all services rendered, the cost of the services, the name and address of the CONTRACTOR, Work Order Number, Contract Number and all other information required by this Contract. (b) Invoices which are in an acceptable form to the COUNTY and without disputable items will be processed for payment within thirty (30) days of receipt by the COUNTY (c) The CONTRACTOR will be notified of any disputable items contained in invoices submitted by the CONTRACTOR within fifteen (15) days of receipt by the COUNTY with an explanation of the deficiencies. (d) The COUNTY and the CONTRACTOR will make every effort to resolve all disputable items contained in the CONTRACTOR'S invoices. (e) Each invoice shall reference this Contract, the appropriate Work Order and Change Order if applicable, and the billing period. (f) (g) The Florida Prompt Payment Act shall apply when applicable Invoices are to be forwarded directly to: West Wabasso Phase II Sewer & East Gifford Drainage Project -UCP 4117 Indian River County 1801 27th Street Vero Beach, Florida 32960 16 248 SECTION 25: TERMINATION OF CONTRACT. (a) The COUNTY may terminate this Contract or any Work Order for convenience at any time for one or more of the reasons as follows: (1) If, in the COUNTY'S opinion, adequate progress under a Work Order is not being made by the CONTRACTOR, or (2) If, in the COUNTY'S opinion, the quality of the services provided by the CONTRACTOR is/are not in conformance with commonly accepted professional standards, standards of the COUNTY, the requirements of Federal or State regulatory agencies, and the CONTRACTOR has not corrected such deficiencies in a timely manner as reasonably determined by the COUNTY; or (3) The CONTRACTOR or any employee or agent of the CONTRACTOR is indicted or has a direct charge issued against him for any crime arising out of or in conjunction with any work that has been performed by the CONTRACTOR; or (4) The CONTRACTOR becomes involved in either voluntary or involuntary bankruptcy proceedings, or makes an assignment for the benefit of creditors; or (5) The CONTRACTOR violates the Standards of Conduct provisions herein or any provision of State or local law or any provision of the COUNTY Code of Conduct. (b) In the event of any of the causes described in this Section, the COUNTY's Designated Representative may send a certified letter requesting that the CONTRACTOR show cause why the Contract or any Work Order should not be terminated. If assurance satisfactory to the COUNTY of corrective measures to be made within a reasonable time is not given to the COUNTY within fourteen (14) calendar days of the receipt of the letter, the COUNTY may consider the CONTRACTOR to be in default, and may immediately terminate this Contract or any Work Order in progress under this Contract. (c) In the event that this Contract or a Work Order is terminated for cause and it is later determined that the cause does not exist, then this Contract or the Work Order shall be deemed terminated for convenience by the COUNTY and the COUNTY shall have the right to so terminate this Contract without any recourse by the CONTRACTOR. SECTION 26: TERMINATION BY CONTRACTOR FOR CAUSE. (a) The CONTRACTOR may terminate this Contract if: (1) The COUNTY materially fails to meet its obligations and responsibilities as contained in Section 15, COUNTY Rights and Responsibilities; or (2) The COUNTY fails to pay the CONTRACTOR in accordance with this Contract 17 249 (b) In the event of either of the causes described in Subsection (a), the CONTRACTOR shall send a certified letter requesting that the COUNTY show cause why the Contract should not be terminated If adequate assurances are not given to the CONTRACTOR within fourteen (14) calendar days of the receipt of said show cause notice, the CONTRACTOR may consider the COUNTY to be in default, and may immediately terminate this Contract. SECTION 27: TERMINATION BY THE COUNTY WITHOUT CAUSE. (a) Notwithstanding any other provision of this Contract, the COUNTY shall have the right at any time to terminate this Contract in its entirely without cause, or terminate any specific Work Order without cause, if such termination is deemed by the COUNTY to be in the public interest, provided that thirty (30) calendar days prior written notice is given to the CONTRACTOR of the COUNTY'S intent to terminate. (b) In the event that this Contract is terminated, the COUNTY shall identify any specific Work Order(s) being terminated and the specific Work Order(s) to be continued to completion pursuant to the provisions of this Contract. (c) This Contract will remain in full force and effect as to all authorized Work Order(s) that is/are to be continued to completion. SECTION 28: PAYMENT IN THE EVENT OF TERMINATION. In the event this Contract or any Work Order is terminated or canceled prior to final completion payment for the unpaid portion of the services provided by the CONTRACTOR to the date of termination and any additional services shall be paid to the CONTRACTOR SECTION 29: ACTION FOLLOWING TERMINATION. Upon receipt of notice of termination, given by either party, the terminated party shall • promptly discontinue the provision of all services, unless the notice provides otherwise SECTION 30: SUSPENSION. (a) The performance or provision of the CONTRACTOR services under any Work Order under this Contract may be suspended by the COUNTY at any time. (b) In the event the COUNTY suspends the performance or of the CONTRACTOR'S services hereunder, the COUNTY shall so notify theprovision CONTRACTOR in writing. Such suspension becoming effective upon the date stated in the notice. The COUNTY shall pay to the CONTRACTOR within thirty (30) days all compensation which has become due to and payable to the CONTRACTOR to the effective date of such suspension. The COUNTY shall thereafter have no further obligation for payment to the CONTRACTOR for the suspended provision of services unless and until the COUNTY's designated representative notifies the CONTRACTOR in writing that the provision of the services of the CONTRACTOR called for hereunder are to be resumed by the CONTRACTOR. 18 250 1� (c) Upon receipt of written notice from the COUNTY that the CONTRACTOR'S provision of services hereunder are to be resumed, the CONTRACTOR shall continue to provide the services to the COUNTY SECTION 31: ALTERNATIVE DISPUTE RESOLUTION (ADR). (a) In the event of a dispute related to any performance or payment obligation arising under this Contract, the parties agree to exhaust any alternative dispute resolution procedures reasonably imposed by the COUNTY prior to filing suit or otherwise pursuing legal remedies (b) The CONTRACTOR agrees that it will file no suit or otherwise pursue legal remedies. based on facts or evidentiary materials that were not presented for consideration to the COUNTY in alternative dispute resolution procedures or which the CONTRACTOR had knowledge and failed to present"during the COUNTY procedures. (c) In the event that COUNTY procedures are exhausted and a suit is filed or legal remedies are otherwise pursued, the parties shall exercise best efforts to resolve disputes through voluntary mediation. Mediator selection and the procedures to be employed in voluntary mediation shall be mutually acceptable to the parties. Costs of voluntary mediation shall be shared equally among the parties participating in the mediation. SECTION 32: SEVERABILITY. (a) If any term, provision or condition contained in this Contract shall, to any extent, be held invalid or unenforceable, the remainder of this Contract, or the application of such term, provision or condition to persons or circumstances other than those in respect of which it is invalid or unenforceable, shall not be affected thereby, and each term, provision, and condition of this Contract shall be valid and enforceable to the fullest extent permitted by law when consistent with equity and the public interest. (b) All provisions of this Contract shall be read and applied in Pari Materia with all other provisions hereof. (c) Violation of this Contract by the CONTRACTOR is recognized by the parties to constitute irreparable harm to the COUNTY. SECTION 33: CONTROLLING LAWSNENUE / INTERPRETATION. (a) This Contract is to be governed by the laws of the State of Florida. (b) Venue for any legal proceeding related to this Contract shall be in the Nineteenth Judicial Circuit Court in and for Indian River County, Florida. (c) This Contract is the result of bona fide arms length negotiations between the COUNTY and the CONTRACTOR and all parties have contributed substantially and materially to the preparation of the Contract. Accordingly, this Contract shall not be construed or interpreted more strictly against any one party than against any other party. 19 251 SECTION 34: INDEMNITY. (a) The CONTRACTOR shall indemnify, hold harmless, and defend the COUNTY, from and against any and all claims, damages, losses, and expenses including, but not limited to, attorney's fees, arising out of or resulting from the performance or provision for services required under this Agreement, including damage to persons or property, provided that same is caused in whole or part by the error, omission, negligent act, failure to act, malfeasance, misfeasance, conduct, or misconduct of the CONTRACTOR, its agents, servants, officers, officials, employees, or subcontractors. (b) Nothing herein shall be deemed to affect the rights, privileges, and immunities of the COUNTY as set forth in Section 768.28, Florida Statutes. (c) In claims against any person or entity indemnified under this Section by an employee of the CONTRACTOR or its agents or subcontractors, anyone directly or indirectly employed by them or anyone for whose acts they may be liable, the indemnification obligation under this Section shall not be limited by a limitation on amount or type of damages, compensation, or benefits payable by or for the CONTRACTOR or its agents or subcontractors, under Workers Compensation acts, disability benefits acts, or other employee benefit acts. (d) The execution of this Contract by the CONTRACTOR shall obligate the CONTRACTOR to comply with the indemnification provision in this Contract; however, the CONTRACTOR must also comply with the provisions of this Contract relating to insurance coverage's. SECTION 35: INSURANCE. (a) The CONTRACTOR shall obtain or possess and continuously maintain the following insurance coverages, from a company or companies, with a Best Rating of A- or better, authorized to do business in the State of Florida and in a form acceptable to the COUNTY and with only such terms and conditions as may be acceptable to the COUNTY: (1) Workers Compensation/Employer Liability: The CONTRACTOR shall provide Worker Compensation insurance for all employees engaged in the work under this Contract in accordance with the laws of the State of Florida. Employers' Liability Insurance at limits not less than the following: $500,000 Each Accident $500,000 Disease Each Employee $500,000 Disease (Policy Limit) (2) Comprehensive General Liability: The CONTRACTOR shall provide coverage for all operations including, but not limited to, contractual, independent Contractor, products and complete operations and personal injury with limits not Tess than the following: $1,000,000 Bodily Injury & Property Damage - each occurrence $2,000,000 General Aggregate 20 (3) Comprehensive Business Automobile Liability* The CONTRACTOR shall provide complete coverage with a combined single limit of not less than $1,000,000 Bodily Injury and Property Damage in accordance with the laws of the State of Florida, as to the ownership, maintenance, and use of all owned, non -owned, leased or hired vehicles (4) Other Required Insurance Coverage- Where unusual operations are necessary to complete the work, such as use of aircraft or watercraft, use of explosives, and any high risk circumstances. No aircraft, watercraft or explosives shall be used without the express advance written approval of the COUNTY which may, thereupon, required additional insurance coverage's. (b) All insurance other than Workers Compensation and Professional Liability that must be maintained by the CONTRACTOR shall specifically include the COUNTY as an additional insured. All insurance minimum coverage's extend to any subcontractor, and the CONTRACTOR shall be responsible for all subcontractors. (c) The CONTRACTOR shall provide Certificates of Insurance to the COUNTY evidencing that all such insurance is in effect prior to the issuance of the first Work Order under this Contract. These Certificates of Insurance shall become part of this Contract. Neither approval by the COUNTY nor failure to disapprove the insurance furnished by a CONTRACTOR shall relieve the CONTRACTOR of the CONTRACTOR'S full responsibility for performance of any obligation including the CONTRACTOR'S indemnification of the COUNTY under this Contract. If, during the period which an insurance company is providing the insurance coverage required by this Contract, an insurance company shall: (1) lose its Certificate of Authority, (2) no longer comply with Section 440 57, Florida Statutes, or (3) fail to maintain the requisite Best's Rating and Financial Size Category, the CONTRACTOR shall, as soon as the CONTRACTOR has knowledge of any such circumstance, immediately notify the COUNTY and immediately replace the insurance coverage provided by the insurance company with a different insurance company meeting the requirements of this Contract. Until such time as the CONTRACTOR has replaced the unacceptable insurer with an insurer acceptable to the COUNTY, the CONTRACTOR shall be deemed to be in default of this Contract. (d) The insurance coverage shall contain a provision that requires that prior to any changes in the coverage, except increases in aggregate coverage, thirty (30) days prior notice will be given to the COUNTY by submission of a new Certificate of Insurance. (e) The CONTRACTOR shall provide Certificate of Insurance directly to the COUNTY's Designated Representative. The certificate shall clearly indicate that the CONTRACTOR has obtained insurance of the type, amount, and classification required by this Contract. (f) Nothing in this Contract or any action relating to this Contract shall be construed as the COUNTY waiver of sovereign immunity beyond the limits set forth in Section 768.28, Florida Statutes (g) The COUNTY shall not be obligated or liable under the terms of this Contract to any party other than the CONTRACTOR. There are no third party beneficiaries to this Contract. 21 (h) The CONTRACTOR is an independent Contractor and not an agent, representative, or employee of the COUNTY. The COUNTY shall have no liability except as specifically provided in this Contract (i) All insurance shall be primary to, and not contribute with, any insurance or self- insurance maintained by the COUNTY SECTION 36: EQUAL OPPORTUNITY EMPLOYMENT/NON-DISCRIMINATION. The CONTRACTOR agrees that it will not discriminate against any employee or applicant for employment for work under this Contract because of race, color, religion, sex, age, national origin, or disability and shall take affirmative steps to ensure that applicants are employed and employees are treated during employment without regard to race, color, religion, sex, age, national origin, or disability. This provision shall include, but not be limited to, the following: employment, upgrading, demotion or transfer; recruitment advertising; layoff or termination; rates of pay or their forms or compensation; and selection for training, including apprenticeship. The CONTRACTOR, moreover, shall comply with all the requirements as imposed by the Civil Rights Act, the regulations of the Federal government issued thereunder, and any and all requirements of Federal or State law related thereto. SECTION 37: ACCESS TO RECORDS/AUDIT/PUBLIC RECORDS. (a) The CONTRACTOR shall maintain books, records, documents, time and costs accounts, and other evidence directly related to its provision or performance of services under this Contract. All time records and cost data shall be maintained in accordance with generally accepted accounting principles. (b) The CONTRACTOR shall maintain and allow access to the records required under this Section for a minimum period of five (5) years after the completion of the provision or performance services under this Contract and date of final payment for said services, or date of termination of this Contract. (c) The COUNTY reserves the right to unilaterally terminate this Contract if the CONTRACTOR refuses to allow public access to all documents, papers, letters, or other materials subject to provisions of Chapter 119, Florida Statutes, and other applicable law, and made or received by the CONTRACTOR in conjunction, in any way, with this Contract. (d) The COUNTY may perform, or cause to have performed, an audit of the records of the CONTRACTOR before or after final payment to support final payment under any Work Order issued hereunder. This audit shall be performed at a time mutually agreeable to the CONTRACTOR and the COUNTY subsequent to the close of the final fiscal period in which services are provided or performed. Total compensation to the CONTRACTOR may be determined subsequent to an audit as provided for in this Section, and the total compensation so determined shall be used to calculate final payment to the CONTRACTOR. Conduct of this audit shall not delay final payment as required by this Section. (e) In addition to the above, if Federal, State, County, or other entity funds are used for any services under this Contract, the Comptroller General of the United States or the 22 254 Chief Financial Officer of the State of Florida, or the County of Indian River, or any representative, shall have access to any books, documents, papers, and records of the CONTRACTOR which are directly pertinent to services provided or performed under this Contract for purposes of making audit, examination, excerpts, and transcriptions. (f) In the event of any audit or inspection conducted reveals any overpayment by the COUNTY under the terms of the Contract, the CONTRACTOR shall refund such overpayment to the COUNTY within thirty (30) days of notice by the COUNTY of the request for the refund. (g) The CONTRACTOR agrees to fully comply with all State laws relating to public records. (h) The CONTRACTOR agrees that if any litigation, claim, or audit is started before the expiration of the record retention period established above, the records shall be retained until all litigation, claims, or audit findings involving the records have been resolved and final action taken. SECTION 38: COUNTERPARTS. This Contract may be executed in any number of counterparts, each of which shall be deemed an original, but all of which, taken together, shall constitute one and the same document. SECTION 39: SUBMITTALS. The following are items the CONTRACTOR must submit to the COUNTY as stated in this Contract: 1 Description of Services; Section 13. 2 Worker Compensation Insurance for all employees, 3 Certificates of Liability Insurance; Exhibit B 4 Drug Free Workforce Policy; 5 Price Schedule This Contract describes each item listed above in detail. All provided to the COUNTY must be accurate and updated certifying the CONTRACTOR is proceeding correctly. SECTION 40: EXHIBITS. Each Exhibit referred to and attached to this Contract is an essential part of this Contract. The Exhibits and any amendments or revisions thereto, even if not physically attached hereto, shall be treated as if they are part of this Contract 23 255 IN WITNESS WHEREOF, the parties hereto have made and executed this Contract on the respective dates under each signature- the COUNTY through its COUNTY Board of County Commissioners taking action on the day of 2015, and the CONTRACTOR signing by and through its duly authorized corporate officer having the full and complete authority to execute same CONSULTANT: Guardian Community Resource Management, Inc. By: Title: !:.-% ( i `C c BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY By: Bob Solari , Chairman BCC Approved Date: Attest: Jeffrey R. Smith, Clerk of Court and Comptroller By: Approved: Deputy Clerk • w , :. oseph A. Baird, County Administrator Approved as to form and legal sufficiency: Dylan T. Reingold, County Attorney 256 EXHIBIT A Description/Scope of Services A. GENERAL ORGANIZATION OF THE PROJECT 1. General: Indian River County has a population of approximately citizens. In general, this project involves providing the COUNTY with g ant nt compliance assistance with the management of the COUNTY'S grant funds, per, project that the COUNTY receives (FDEO, FDOT, WMD, USDA, EPA, etc.) The grant compliance assistance would include but not be limited to the following activities: • Carry out all or a portion of the Federal Environmental Review process as required; • Provide the COUNTY'S designated Representative with electronic versions of required federal contract clauses for insertion in the bid documents; • Provide the COUNTY'S designated representative with current wage rates -for inclusion in bid documents; • Verify the selected Contractor is not on the federal disbarred contractor list; • Attend and participate in preconstruction meetings to coordinate with the selected Contractor and the COUNTY'S designated representative how the federal contract compliance requirements will be carried out; • Supply the Contractor with a copy of the required job site posters and wage rates; • Insure the job site posters and wage rates are properly posted on the job site and the posting is properly documented; • Review all contractor and sub -contractor payrolls to insure contract compliance; • Conduct employee interviews in sufficient frequency and numbers to meet the funding agency's requirements; and • Compare the certified payrolls and employee interviews to insure continuity between the two. 2 Project Direction: Primary interface with the selected firm will be the COUNTY'S Utilities Department. The COUNTY'S Capital Project Manager will be responsible for the direction, review, and approval of all work as well as the program administration of the contract for compliance with and interpretation of scope, schedule, and budget. In carrying out these functions, the COUNTY's Utilities Department will utilize the various departments and personnel of Indian River County and coordinate with other governmental agencies as required to ensure a successful project. 3 Project Period. The firm will have a three( 3 ) year Assistance Agreement with an additional two(2)one Grant Compliance options at the COUNTY's discretion. ()year renewable 25 257 4 Project Description: The COUNTY wishes to employ a firm to provide services for the planning, submission of grant applications, monitoring performance and reporting to the appropriate governmental agency for energy and other related projects. The Work under the Grant Compliance Assistance Agreement will be performed by Task Orders. Task Orders will be issued for each project in an amount written within the threshold limits of the FS 287.055 Paragraph (2) (g) relative to "Continuing Contract ". Final selection as to the qualified firms by the COUNTY does not guarantee that the Task Orders for the work will be issued during the contract/agreement period. B. SCOPE OF SERVICES The scope of Services for a specific project or a set of projects will be defined in the form of Task Orders In general, the firm, when requested by the COUNTY will generate a detailed Scope of Work document including cost and schedule to accomplish the services requested. The COUNTY will review and approve this Task Order and issue a Notice to Proceed. Emphasis in the Scope of Work should be placed upon, but not limited to, the following items and categories, if requested by the COUNTY: 1. Work with the COUNTY in the preparation of the applications for submittal to the Florida Department of Economic Opportunity (FDEO), Florida Department of Environmental Protection (FDEP), Water Management District (WMp and/or to other federal and/or state agencies. ) 2. Program Development. 3. Performing environmental reviews and requesting release of project funds. 4. Establishing the financial procedures for receiving funds and disbursing payments. 5. Assessing the COUNTY's compliance with state and federal regulations concerning procurement, employment, personnel and property management, records retention, fair housing, ethics, and others. 6. Review bid documents and assist in project bidding and award. 7. Evaluate bids and determining contractor eligibility and compliance 8. Review contract documents. 9. Monitor contractor performance and compliance with contract requirements. 26 258- I' N 10 Supervise all payment authorizations to ensure proper documentation and appropriate payments. 11. Maintain all required files. 12 Develop and submit required program reports 13. Represent the COUNTY during monitoring visits by state and/or federal agency staff and/or their representatives 14 Respond to monitoring reports. 15. Respond to questions and/or complaints from citizens. 16. Recommend policy and/or grant amendments. Take necessary actions, such as advertising, conducting public hearings, and updating project environmental review files. 17 Performing program close-out activities, including submission of reports and provision of follow-up information 18. Ensuring compliance with grant requirements. 19. Attendance at COUNTY Board meetings and/or presentations to other groups or committees. 20 Assistance to the COUNTY in the development of project renderings and exhibits, etc., if requested 21. Other administrative tasks related to the COUNTY"s grant Programs 22. Other related work as requested Projects may be funded entirely by the COUNTY or they may be funded partially or totally by an outside agency such as a private and/or governmental agency. Projects which are being funded with outside agency funds will be identified in the Task Order. The firm shall conform to all applicable program requirements of the outside agency. 27 2591 EXHIBIT 8 Certificate of Liability 28 260 - - • v1 1-1,-% U IL I I I IINIO1 8I L1 NUE um I t IMM/UUIYYYY) THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.O15 THIS 11/17/2 CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. BELOW THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED IMPORTANT. If the certificate holder is an ADDITIONAL INSURED, the clic y(ies) must be the terms and conditions of the policy, certain policies may require an endorsement. A statement rendorsed. certificate does not conferGATION IS Drighths certificate holder in lieu of such endorsement(s). to the PRODUCER Stahl 6 Associates Insurance 91 Lake Morton Drive P 0 Box 3608 Lakeland INSURED Guardian Community Resource Management Inc 3020 Bruton Rd PHONE C o E t: 1007/ ootS-5995 FAX A/C No E-MAIL ADDRESS. Michele.crifasi@stahlinsurance.corn (863)688-4344 FL 33802 INSURER S AFFORDING COVERAGE INSURER A :Southern Owners Insurance Co INSURER B :FFVA Mutual Insurance Co NAIC # 10190 INSURERC:United States Liabilit Ins Co Plant City COVERAGES FL 33565 s ter THIS IS TO CERTIFY THAT THE POLICIES OFI IC SURA CATE ^EBER a LISTED BELOW HA INDICATED NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORD EXCLUSIONS AND CONDITIONS OF SUCH POLICIES LIMITS SHOWN MAY HAVE INSR LTR a. I: - REVISION NUMBER: VE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS ED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, BEEN REDUCED BY PAID CLAIMS. POLICY EFF POLICY EXP MM/DD/YYYY MM/DD/YYYY TYPE OF INSURANCE COMMERCIAL GENERAL LIABILITY A N X CLAIMS -MADE I X J OCCUR GEN'L AGGREGATE LIMIT APPLIES PER: POLICY OTHER: X PRO- JECT AUTOMOBILE LIABILITY ANY AUTO ALL OWNED AUTOS X HIRED AUTOS X UMBRELLA LIAB EXCESS LIAB LOC D WV POLICY NUMBER 20154809 5/3/2015 5/3/2016 LIMITS $ EACH OCCURRENCE DAMA E • E• PREMISES IEa occurrence MED EXP (Any one person) $ PERSONAL & ADV INJURY $ GENERAL AGGREGATE $ 1,000,000 300,000 10,000 1,000,000 2,000,000 PRODUCTS - COMP/OPAGG $ 2,000,000 SCHEDULED AUTOS X NON -OWNED AUTOS X 20154809 Hired & Non -Owned Auto liability only 5/3/2015 5/3/2016 COMBINED SINGLE LIMIT (Ea accident) $ $ 1,000,000 BODILY INJURY (Per person) $ BODILY INJURY (Per accident) $ PROPERTY DAMAGE (Per accident) DED X RETENTION $ WORKERS COMPENSATION AND EMPLOYERS' LIABILITY ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? (Mandatory in NH) If yes, describe under DESCRIPTION OF OPERATIONS below OCCUR CLAIMS -MADE 10,000 4657373401 5/03/2015 YIN N/A WC84000183642015A 1/2/2015 5/3/2016 1/2/2016 EACH OCCURRENCE _ $ 2 000,000 AGGREGATE $ 2,000,000 XI PER STATUTE OTH- ER E.L. EACH ACCIDENT $ 1,000,000 E.L. DISEASE - EA EMPLOYEE $ 1 , 000,000 C Professional Liabilit E.L. DISEASE • POLICY LIMIT $ y SP1014974G 4/13/2015 4/13/2016 General Aggregate Each Occurrence DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) :ERTIFICATE HOLDER 1,000,000 2,000,000 1,000,000 Indian River County Board of County Commissioners 1801 27th Street Vero Beach, FL 32960 CORD 25 (2014/01) JS02517014011 CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE Gerald Powell/CRI FAS © 1988-2014 The ACORD name and logo are registered marks of ACORD ACORD CORPORATION. All rights reserved 261 EXHIBIT C WORK ORDER NO: 01 INDIAN RIVER COUNTY (Buyer) Vendor Name: Guardian Community Resource Management, Inc. Address: 15000 Citrus Country Drive, Suite 331 TOWN, State & Zip: Dade City, FL 33523 Total Fixed Amount = ATTACHMENTS TO THIS WORK ORDER: (x) Description of Services ( ) Drawings/Plans/Specifications ( ) Special Conditions ( ) Rate Schedule 29 Date: November 19, 2015 Project: West Wabasso Phase II Sewer Project/East Gifford Drainage Project Board Approval Date: $ 50,000.00 METHOD OF COMPENSATION. (X ) Fixed Fee Basis ( ) Not To Exceed ( ) Unit Price WORK ORDERS TERMS AND CONDITIONS • Execution of this Work Order (WO) by the COUNTY shall serve as authorization for the CONTRACTOR to provide for the stated services as set out in this WO. It is expressly understood by the CONTRACTOR • That this WO, until executed by the COUNTY, does not authorize the CONTRACTOR to perform any services for the COUNTY. • This WO shall take effect on the date of its execution by the COUNTY and expires upon final completion, inspection and payment unless terminated earlier in accordance with the termination provisions herein. The CONTRACTOR shall sign this WO first and the COUNTY second. This WO will be forwarded to the CONTRACTOR upon execution by the COUNTY. • The CONTRACTOR shall provide services pursuant to this WO, its attachments, and the underlying Contract (as amended, if applicable) which is incorporated herein by reference as if it had been set out in its entirety In the event that the terms and conditions of this WO are inconsistent with the terms and conditions of an underlying Contract which is implemented, in whole or part, by this WO; then the terms and conditions of the underlying Contract shall apply. • Compensation is based on the method indicated on the first page of this WO. • Payments to the CONTRACTOR shall be made by the COUNTY in strict accordance with the payment terms and conditions listed below or in the underlying Contract. • By accepting this WO, the CONTRACTOR accepts all the terms and conditions included herein. • The COUNTY reserves the right, without liability of any type, to cancel this WO as to any services not yet performed or tendered, and to purchase substitute services and to charge the CONTRACTOR for any loss incurred. • The COUNTY may cancel this WO, any outstanding services hereunder, or reschedule in whole or in part, for cause or no cause, upon written notice to the CONTRACTOR sent at least fourteen (14) days prior to the completion date specified. The COUNTY may cancel this WO in whole or in part at any time for default by written notice to the CONTRACTOR. • The COUNTY shall have no liability to the CONTRACTOR beyond payment of any balance owing for services completed hereunder and accepted by the COUNTY prior to the CONTRACTOR'S receipt of the notice of termination. • Prices stated on this WO are firm, all inclusive and consistent with applicable negotiations, bid(s) and/or quotations. The COUNTY is exempt from the Florida state sales and use taxes and will furnish the CONTRACTOR with proof of tax exemption upon written request. • The COUNTY reserves the right to conduct any inspection or investigation to verify compliance of the services with the requirements of this WO and to reject any delivery not in compliance and, if the deficiency is not visible at the time of acceptance, to take and require appropriate corrective action. • The CONTRACTOR agrees to comply with all Federal, State of Florida, Indian River County and COUNTY laws, ordinances, regulations, authority and codes and authority having jurisdiction over the purchase/services. This WO shall be governed by and interpreted in accordance with the 30 263 laws of the State of Florida In any action or proceeding required to enforce or interpret the terms of this Agreement, venue shall be of the Nineteenth Judicial Circuit in and for Indian River County, Florida. • The CONTRACTOR shall indemnify, hold harmless, and defend the COUNTY, from and against any and all claims, damages, losses, and expenses including, but not limited to, attorney's fees, arising out of or resulting from the performance or provision for services required under this Agreement, including damage to persons or property, provided that same is caused in whole or part by the error, omission, negligent act, failure to act, malfeasance, misfeasance, conduct, or misconduct of CONTRACTOR, its agents, servants, officers, officials, employees, or subcontractors. Nothing herein shall be deemed to affect the rights, privileges, and immunities of the COUNTY as set forth in Section 768.28, Florida Statues. • The CONTRACTOR shall not assign this WO, any rights under this WO or any monies due or to become due hereunder, nor delegate or subcontract any obligations or work hereunder without the prior written consent of the COUNTY. • The CONTRACTOR shall perform the obligations of this WO as an independent contractor and under no circumstances shall it be considered as agent or employee of the COUNTY. • The CONTRACTOR ensures that its personnel shall comply with reasonable conduct guidelines and COUNTY policies and procedures. A person or affiliate who has been placed on the convicted vendor list may not submit a bid or transact business with the COUNTY in excess of Category Two for a period of thirty-six (36) months from the date of being placed on the convicted vendor list. In compliance with 8 U.S.C. Section 1324a (e) [Section 274A (e) of the Immigration and Nationality Act (INA)), the COUNTY will not intentionally make an award or upon discovery of a violation will unilaterally cancel this WO with any contractor who knowingly employs unauthorized alien workers. • If this WO involves the CONTRACTOR'S performance on the COUNTY's premises or at any place where the COUNTY conducts operations, the CONTRACTOR shall request information from the Purchasing Manager regarding insurance coverage requirements. Noncompliance with this item shall place the CONTRACTOR in default and subject to disbarment from the COUNTY's Vendor List. • The failure of the COUNTY to enforce any provision of this WO, exercise any right or privilege granted to the COUNTY hereunder shall not constitute or be construed as a waiver of any such provision or right and the same shall continue in force. 31 264 EXHIBIT D ADA Form The undersigned CONTRACTOR swears that the information herein contained is true and correct and that none of the information supplied was for the purpose of defrauding the County The CONTRACTOR shall not discriminate against any employee or applicant for employment because of physical or mental handicap in regard to any position for which the employee or applicant for employment is qualified The CONTRACTOR agrees to comply with the rules, regulations and relevant orders issued pursuant to the Americans with Disabilities Act (ADA). 42 USC s 12101 et seq. It is understood that in no event shall the County be held liable for the actions or omissions of the CONTRACTOR or any other party or parties to the Contract for failure to comply with the ADA. The CONTRACTOR agrees to hold harmless and indemnify the County. its agents,, officers or employees from any and all claims demands debts. liabilities or causes of action of every kind or character, whether in law or equity, resulting from the CONTRACTOR's acts or omissions in connection with the ADA. CONTRACTOR: Signature: Printed Name: Title: Date: Affix Corporate Se& STATE OF Florida COUNTY OF Pasco t1 ' +; / r• r— The foregoing instrument was acknowledged before me this day of it.,/i•iii;').1/2)-1. , c )_/J1';r 202i by ;f/ % of firm. on behalf f the firm. He/She is personally known _s,_.—r1ie or has produced dentification. • VELVET 0. BURRIS MY COMMISS1oN ► FF 905175 • n'DIRES: September 12, 2019 • l +NC.r•... notary Pubk Under en Print Name p Notary Public in and for the County and State Aforementioned My commission expires: 1/z; .i•,?c i s 33 EXHIBIT E Price Schedule Fee Schedule for General and Other Grant Administration Services for grant, loan or other funding opportunities for FFY20153-2017: Standard Rates (for technical assistance, developer agreements, policy review housing rehab specialist, project delivery, contract management, planning, etc ongoing public , administration, by the hour): Hourly Rates for Additional Services, When and If Applicable Grant Contracts Manager, Principal Grant Projects Manager, Officer Project Coordinator or Technical Support Specialist Project or Construction Manager Legislative Liaison or Public Relations Manager Grants or Program Administrator Grant Writer or Planner or Accountant Housing or Construction Specialist Grants or Program Specialist or Technical Assistant Office Manager/Grants Assistant/Case or Financial Clerk Typical Fees by Work Order (examples) Affordable Housing Finance Proposals USDA Water/Waste Grant -Loan Applications SRF Water or Waste Loan or Grant Pre -Application or App EDA Infrastructure Grant Application EPA STAG or SPAP Grant Application Economic Development Transportation Grant Application Rural Infrastructure Grant Application FCT Land Acquisition Application FRDAP Application $140/hour $125/hour $115/hour $100/hour $100/hour $90/hour $80/hour $80/hour $70/hour $50/hour $25,000 $25,000** $20,000 $25,000** $20,000 $10,000** $10,000** $25,000** $10,000 ** Typically does not allow for administration fees, but there are other ways to pay Guardian which can be negotiated on a case by case basis. 33 266 oVEN Regular Agenda Item INDIAN RIVER COUNTY, FLORIDA DEPARTMENT OF UTILITY SERVICES Date: November 17, 2015 To: Joseph A. Baird, County Administrator From: Vincent Burke, P.E., Director of Utility Servic Prepared By: Arjuna Weragoda, P.E., Capital Projects Manager Subject: Execution of CDBG Grant and Cost Share Grant for the West Wabasso Phase II Sewer Project DESCRIPTIONS AND CONDITIONS: On June 2, 2015, the Indian River County Board of County Commissioners (BCC) at the 2"d Public Hearing, approved staff submit an application for Florida Small Cities Community Development Block Grant (CDBG) administered by the Florida Department of Economic Opportunity (FDEO). On March 11, 2015 Indian River County Department of Utility Services (IRCDUS) submitted an application for the same project to be considered for funding for Fiscal Year 2015-2016 under the Cost -Share Funding Program administered by St. Johns River Water Management District (SJRWMD). ANALYSIS: The West Wabasso Phase II sewer project combined with the East Gifford drainage project ranked no. 20 under the CDBG grant. The CDBG grant award is based on a formula for smaller units of general local government that carry out community development activities. A minimum of 70% of CDBG funds must be used for activities that benefit low- and moderate -income persons. In addition, each activity must meet one of the following national objectives for the program: benefit low- and moderate -income persons, prevention or elimination of slums or blight, or address community development needs having a particular urgency because existing conditions pose a serious and immediate threat to the health or welfare of the community for which other funding is not available. The West Wabasso Phase II sewer project ranked no.9 under the FY 15/16 SJRWMD Cost Share Funding grant. The Cost -Share grant is awarded based on Water quality/nutrient-loading reduction to the Indian River Lagoon. Both grant applications submitted by IRCDUS scored high enough to be funded in their respective programs. The grant allocations are listed below: PROJECT NAME/ACTIVITY ESTIMATED PROJECT COST CDBG FUNDING COST -SHARE FUNDING* OTHER FUNDING SOURCE West Wabasso Sewer Phase II $ 1,260,150.00 $ 720,000.00 $ 343,677.05 $ 196,472.95 **CDBG Sewer & Drainage Grant Administration $ 50,000.00 $ 0.00 $ 0.00 $ 50,000.00 Sub -Total 00 $ $ 720,000 00 $ 343,677 05 $ 246,472 95 y � �t �1 h.iceirftT v1�,�31.a0,150 � R y 'v� f 4,v.::'S{a,Z y.,. +{ 4 * 1 East Gifford Drainage Project $ 170,000.00 $ 30,000.00 $ 0.00 $ 140,000.00 ***MBV Engineering — Design & Surveying $ 54,400.00 $ 0.00 $ 0.00 $ 54,400.00 Sub -Total $ 224,400.00 $ 30,000.00 $ 0.00 $ 194,400.00 e`Y F_• i F 7-Vr ? _ - ' , :;1 ' TOTAL = * $ 1,534,550.00 $ 750,000.00 $343,677.05 $ 440,872.95 COMMENTS The deficit will be funded through Optional Sales Tax. Funded through Utilities Impact Fees. Deficit to be funded via available MSBU funds in the amount of $19,000 & the reminder to be funded through Optional Sales Tax. 1ptional Sales ax. The fundrng rs based on 33Y of the actual total construct'on cost for a maximum of $343,677.05. ** Staff has also prepared a separate memorandum under 12G.2 to hire Guardian CRM, Inc., as the CDBG grant administrator. ***BCC approved Design & Surveying for MBV on February 10, 2015. These funds have been encumbered. The project cost and construction cost are estimated numbers. The above numbers may change once bids are received. Staff feels confident with the Engineer's opinion of probable cost. The SJRWMD Cost -Share funding amount will be based on 33% of the actual construction cost for a maximum grant funding of $343,677.05. Please note that both, the CDBG and Cost -Share programs are reimbursable grants. FUNDING: Funding for the West Wabasso Phase 11 sewer project is available in the Account within the Utilities Capital Fund. Capital fund revenues are generated from impact fees. Funding for the East Gifford Drainage project is available in the Optional Sales Tax Fund. ACCOUNT NO: Description Account Number Amount West Wabasso Phase 11 Sewer Project 472-169000-14501 $1,260,150.00 Optional Sales Tax- East Gifford Drainage Project 31524319-066340- 15017 $ 170,000.00 268 RECOMMENDATION: Staff recommends approval of the attached CDBG and Cost -Share agreements and request the Board to authorize the Chairman to execute the same on their behalf. Please note that if during the procurement process bids are much higher than the Engineer's opinion of probable cost, the County has the option to close the sub grant early without addressing any construction. The early closeout of the sub grant agreement would be brought as a new item to the board at that time. ATTACH M ENT(s): 1. Federally -Funded Subgrant Agreement — FFY 2014 Funding Cycle for Contract Number: 16DB-OK-10-40-01-N 05 (Pages 39) 2. Cost Share Agreement Between the St.Johns River Water Management District & Indian River County (Contract No. 28467) (Pages 14) APPROVED FOR AGENDA: Bv:(As> -C-§a-U41 Joseph A. Baird, County Administrator ,•?O/7 Date Indian River Co. Approved Date Administration do %othe Legal K I) I( Budget /A IIIUJ Utilities j1; l:. � Utilities -Finance l' . V41 Public Works avv !/-10-ls Purchasing c k_ jt-I-j_ir F:\Utilities\UTILITY - Engineering\Projects - Utility Construction Permits\IRC - West Wabasso Community Sewer System Phase 2 - UCP# 4117\Admin\BCC Items\West Wabasso Sewer Project Execution of Grant Award & Contract Award.docx 269 STATE OF FLORIDA DEPARTMENT OF ECONOMIC OPPORTUNITY Contract Number. 16DB-OK-10-40-01-N 05 Chapter 73C-23, Florida Administrative Code (F.A.C.) Effective: April 21, 2015 CFDA Number: 14.228 FEDERALLY -FUNDED SUBGRANT AGREEMENT — FFY 2014 FUNDING CYCLE Neighborhood Revitalization THIS AGREEMENT is entered into by the State of Florida, Department of Economic Opportunity, with headquarters in Tallahassee, Florida (hereinafter referred to as "DEO"), and Indian River County, hereinafter referred to as the "Recipient" (each individually a "Party" and collectively "the Parties") THIS AGREEMENT IS ENTERED INTO BASED ON THE FOLLOWING REPRESENTATIONS. A. The Recipient represents that it is fully qualified and eligible to receive these grant funds to provide the services identified herein; and B. DEO has received these grant funds from the State of Florida, and has the authority to subgrant these funds to the Recipient upon the terms and conditions below; and C. DEO has statutory authority to disburse the funds under this Agreement. THEREFORE, DEO and the Recipient agree to the following: (1) Scope of Work The Recipient shall perform the work in accordance with the Program Budget, Attachment A of this Agreement; the Activity Work Plan, Attachment B of this Agreement; the Project Narrative from the Recipient's FFY2014 Application for Funding, Attachment C of this Agreement; and Parts 2, 7, and 9 of the Florida Small Cities Community Development Block Grant (CDBG) FFY 2014 Application for Funding submitted by the Recipient on June 19, 2015. Future modifications to this Subgrant Agreement that are agreed upon by both Parties shall be included in the Scope of Work. . (2) Incorporation of Laws, Rules, Regulations and Policies The Recipient and DEO shall be governed by applicable State and Federal laws, rules and regulations, including those identified in Attachments E and F Rev 09/03/2015 1 270 (3) Period of Agreement This Agreement shall begin upon execution by both Parties, and shall end twenty-four (24) months after the last signed date, unless terminated earlier m accordance with the provisions of Paragraph (13) Termination, of this Agreement. Any extension to this Agreement will not he granted unless the Recipient is able to provide substantial justification and the DEO Community Development Division Director approves such extension. (4) Modification of Agreement Either Party may request modification of the provisions of this Agreement. Changes which are agreed upon shall be valid only when in writing, in compliance with rule 73C-23 0051(4), F.A.C. (which is incorporated herein by reference), signed by each of the Parties, and attached to the original of this Agreement. (5) Records (a) As applicable, the Recipient's performance under this Agreement shall be subject to Title 2, Code of Federal Regulations (C.F.R.), part 200 — Uniform Administrative Requirements, Cost Principles, andAudit Requirements for Federal Awards. (b) Representatives of DEO, the Chief Financial Officer of the State of Florida, the Auditor General of the State of Florida, the Florida Office of Program Policy Analysis and Government Accountability or representatives of the Federal government and their duly authorized representatives shall have access to any of the Recipient's books, documents, papers, and records, including electronic storage media, as they may relate to this Agreement, for the purposes of conducting audits or examinations or making excerpts or transcriptions. (c) The Recipient shall maintain books, records, and documents in accordance with generally accepted accounting procedures and practices which sufficiently and properly reflect all expenditures of funds provided by DEO under this Agreement. (d) The Recipient will provide a financial and compliance audit to DEO, if applicable, and ensure that all related party transactions are disclosed to the auditor. (e) The Recipient shall retain sufficient records to show its compliance with the terms of this Agreement, and the compliance of all subrecipients, contractors, subcontractors, and consultants paid from funds under this Agreement, for a period of six (6) years from the date DEO issues the final closeout (as defined in rule 73C-23.0031(18), F.A.C.) for this award. The Recipient shall ensure that audit working papers are available upon request for a period of six (6) years from the date this Agreement is final closed, unless extended in writing by DEO. The six-year period may be extended for the following exceptions: 1. If any litigation, claim or audit is started before the six-year period expires, and extends beyond the six- year penod, the records shall be retained until all litigation, claims or audit findings involving the records have been resolved. 2. Records for the disposition of non -expendable personal property valued at five thousand dollars ($5,000 or more at the time it is acquired shall be retained for six (6) years after final disposition. 3. Records relating to real property acquired shall be retained for six (6) years after the closing on the transfer of title. Rev. 09/03/2015 2 271 (f) The Recipient shall maintain all records and supporting documentation for the Recipient and for all subrecipients, contractors, subcontractors, and consultants to be paid from funds provided under this Agreement, including documentation of all program costs, in a form sufficient to determine compliance with the requirements and objectives of the Scope of Work and all other applicable laws and regulations. (g) The Recipient, its employees or agents, including all subreapients, contractors, subcontractors, and consultants to be paid from funds provided under this Agreement, shall allow access to its records at reasonable times to representatives of DEO, the Chief Financial Officer of the State of Florida, the Auditor General of the State of Florida, the Florida Office of Program Policy Analysis and Government Accountability or representatives of the Federal government and their duly authorized representatives. "Reasonable" shall ordinarily mean during normal business hours of 8:00 a.m. to 5.00 p.m., local time, on Monday through Friday. (h) The Recipient shall include the aforementioned audit and record keeping requirements in all approved subrecipient subcontracts and assignments. (6) Audit Requirements (a) Review the Audit Requirements listed in Attachment I of this Agreement. For Local government fiscal years beginning after December 26, 2014, a Recipient will not have to have a single or program -specific audit conducted in accordance with the provisions of 2 C.F.R. part 200 unless it expends seven hundred fifty thousand dollars ($750,000) or more in Federal awards during its fiscal year. (b) The requirements listed in Attachment I, Part II: State Funded, are not applicable to this subgrant agreement, which is a Federal pass-through award. (c) Within sixty (60) calendar days of the close of the fiscal year, on an annual basis, the Recipient shall electronically submit a completed Audit Compliance Certification, a blank version of which is attached hereto as Attachment J, to audit@deo.myflonda.com. The Recipient's tunely submittal of one completed Audit Compliance Certification for each applicable fiscal year will fulfill this requirement within all agreements (e.g., contracts, grants, memorandums of understanding, memorandums of agreement, economic incentive award agreements, etc.) between DEO and the Recipient. This form is in addition to the Audit Certification Memo that must be sent to DEO if an audit is not required because the local government spent less than seven hundred fifty thousand dollars ($750,000) in Federal funds during the fiscal year. (d) In addition to the submission requirements listed in Attachment I, each Recipient should send an electronic copy of its audit report or an Audit Certification Memo, Form SC -47, by June 30 following the end of each fiscal year in which it had an open CDBG subgrant to its grant manager at the following address to ensure that it does not incur audit penalty points. Email: Mona.Wood@deo.myflorida.com Please note that Form SC -47, and other such Forms referenced in this Agreement, are incorporated herein by reference, and are available either on DEO's Small Cities CDBG Program website at http://www.FloridaJobs.org/CDBGRecipientInfo or upon request from the CDBG program office. Rev.09/03/2015 3 272 (7) Reports (a) Reports must be completed and provided to DEO in compliance with this Agreement and rule 73C-23 0051(5) and (6)(a), 17 A.C., which is incorporated herein by reference. (b) "1'he Recipient shall provide DEO with quarterly reports and an administrative closeout report. These reports shall include the current status and progress by the Recipient and all subrecipients and subcontractors in completing the work described in the Scope of Work and the expenditure of funds under this Agreement, in addition to any other information requested by DEO (c) A Quarterly Progress Report, Form SC -65, is due to DEO no later than fifteen (15) calendar days after the end of each quarter of the program year and shall be sent each quarter until submission of the Administrative Closeout Report, Form SC -62. The ending dates for each quarter of the program year are March 31, _June 30, September 30 and December 31 (d) The Administrative Closeout Report, Form SC -62, is due forty-five (45) calendar days after termination of this Agreement or forty-five (45).calendar days after completion of the activities contained in this Agreement, whichever first occurs. The subgrant agreement closeout package must be submitted to DEO in compliance with rule 73C-23.0051(5), F.A.C. (e) If all required reports and copies are not sent to DEO or are not completed in a manner acceptable to DEO, payments may be withheld until the reports are properly completed, or DEO may take other action as stated in Paragraph (11) Remedies or otherwise allowable by law. "Acceptable to DEO" means that the work product was completed in accordance with the terms of this Agreement, particularly the Scope of Work, and all applicable law. (f) The Recipient shall provide additional program updates or information that may be required by DEO. (g) The Recipient shall provide additional reports and information identified in Attachment G. (8) Monitoring The Recipient shall monitor its performance under this Agreement, as well as that of its subcontractors and/or consultants who are paid from funds provided under this Agreement, to ensure that the protect activities are being accomplished within the specified time periods included in the Scope of Work and that other performance goals are being achieved. A review shall be done for each function or activity in Attachment A to this Agreement, and reported in the quarterly report. In addition to reviews of audits conducted in accordance with Paragraph (6) Audit Requirement, above, monitoring procedures may include, but not be lirruted to, on-site visits by DEO staff, limited scope audits, and/or other procedures. The Recipient agrees to comply and cooperate with any monitoring procedures and/or processes deemed appropriate by DEO. In the event DEO determines a limited scope audit of the Recipient is appropriate, the Recipient agrees to comply with any additional instructions provided by DEO to the Recipient regarding such audit. The Recipient further agrees to comply and cooperate with any inspections, reviews,investigations or audits deemed necessary by the Honda Chief Financial Officer or Auditor General. In addition, DEO will monitor the performance and financial management by the Recipient throughout the Agreement term to ensure timely completion of all tasks. Rev 09/03/2015 4 2731 (9) Liability (NOTE: If the Recipient is a state agency or subdivision, as defined in section 768.28(2), Florida Statutes (F.S.), pursuant to section 768.28(19), F.S., neither Party indemnifies nor insures or assumes any liability for the other Party for the other Party's negligence.) (a) The Recipient is solely responsible to parties it deals with in carrying out the terms of this Agreement, and shall hold DEO harmless against all claims of whatever nature by third parties arising from the work and services performed under this Agreement. For purposes of this Agreement, the Recipient agrees that it is not an employee or agent of DEO, but is an independent contractor. (b) Any recipient which is a state agency or subdivision, as defined in section 768 28, F.S., agrees to be fully responsible for its negligent or tortious acts or omissions which result in claims or suits against DEO, and agrees to be liable for any damages proximately caused by the acts or omissions to the extent set forth in section 768.28, F.S. Nothing herein is intended to serve as a waiver of sovereign immunity by any recipient to which sovereign immunity applies. Nothing herein shall be construed as consent by a state agency or subdivision of the State of Florida to be sued by third parties in any matter arising out of any agreement, subrecipient agreement, contract, or subcontract. (10) Events of Default If any of the following events occur ("Events of Default"), all obligations on the part of DEO to make further payment of funds shall, if DEO elects, terminate and DEO has the option to exercise any of its remedies allowable by law and/or set forth in Paragraph (11) Remedies, below However, DEO may make payments or partial payments after any Events of Default without waiving the right to exercise such remedies, and without becoming liable to make any further payment: (a) If any warranty or representation made by the Recipient in this Agreement or any previous agreement with DEO is or becomes false or misleading in any respect, or if the Recipient fails to keep or perform any of the obligations, terms or covenants in this Agreement or any previous agreement with DEO and has not cured them in timely fashion, or is unable or unwilling to meet its obligations under this Agreement; (b) If material adverse changes occur in the financial condition of the Recipient at any time during the term of this Agreement, and the Recipient fails to cure this adverse change within thirty (30) calendar days from the date written notice is sent by DEO. (c) If any reports required by this Agreement have not been submitted to DEO or have been submitted with incorrect, incomplete or insufficient information; (d) If the Recipient has failed to perform and complete in timely fashion any of its obligations under this Agreement. (11) Remedies If an Event of Default occurs, then DEO may, upon thirty (30) calendar days written notice to the Recipient and upon the Recipient's failure to cure within those thirty (30) calendar days, exercise any one or more of the following remedies, either concurrently or consecutively: (a) Terminate this Agreement, provided that the Recipient is given at least twenty-four (24) hour written notice, in conformity with Paragraph (14) Notice and Contact, and including the effective date of such termination; (b) Begin an appropriate legal or equitable action to enforce performance of this Agreement; (c) Withhold or suspend payment of all or any part of a request for payment; Rev 09/03/2015 5 274 (d) Require that the Recipient refund to DEO any montes used for ineligible purposes under this Agreement and/or the laws, rules and regulations governing the use of these funds. (e) Exercise any corrective or remedial actions, to include but not be limited to: 1 Request additional information from'the Recipient to determine the reasons for or the extent of non- compliance or lack of performance, 2. Issue a written warning to advise that more serious measures may be taken if the situation is not corrected, 3 Advise the Recipient to suspend, discontinue, or refrain from tncurnng costs for any activities in question, or 4. Require the Recipient to reimburse DEO for the amount of costs incurred for any items determined to be ineligible; (f) Exercise any other rights or remedies which may be otherwise available under law, including, but not hiruted to any applicable remedies within rule 73C-23 0051(6)(d) and (e), F.A.C., 24 C.F.R. part 570, and 2 C.F.R. part 200 (g) Pursuing any of the above remedies does not preclude DEO from pursuing any other remedies in this Agreement or provided at law or in equity. If DEO waives any right or remedy in this Agreement or fails to insist on strict performance by the Recipient, it will not affect, extend or waive any other right or remedy of DEO, or affect the later exercise of the same right or remedy by DEO for any other default by the Recipient. (12) Dispute Resolution Disputes concerning the performance of the Agreement shall be decided by DEO, who shall reduce the decision to writing and serve a copy on the Recipient. The decision shall be final and conclusive unless within twenty-one (21) days from the date of receipt, the Recipient files with DEO a petition for administrative hearing. DEO's decision on the petition shall be final, subject to the Recipient's nght to review pursuant to chapter 120, F.S. Exhaustion of administrative remedies is an absolute condition precedent to the Recipient's ability to pursue any other form of dispute resolution; provided however, that the Parties may employ the alternative dispute resolution procedures outlined in chapter 120, F.S. (13) Termination (a) DEO may suspend or terminate this Agreement for cause with no less than twenty-four (24) hour written notice, including the effective date, to the Recipient. Cause can include, but is not limited to the Recipient's. improper or ineffective use of funds provided under this Agreement; fraud; lack of compliance with any apphcable rules, regulations, statutes, executive orders, HUD guidehnes, pohcies or directives, or laws; failure, for any reason, to timely and/or properly perform any of the Recipient's obligations under this Agreement; submission of reports that are incorrect or incomplete in any material respect; and refusal to permit pubhc access to any document, paper, letter, or other material subject to disclosure under law, including chapter 119, F.S., as amended. The Recipient shall not be entitled to recover any cancellation charges or lost profits. (b) DEO may terminate this Agreement, in whole or in part, for convenience by providing the Recipient no less than twenty-four (24) hour written notice setting forth the reasons for such termination, the effective date, and, in the case of partial termination, the portion to be terminated. However, if in the case of partial termination, DEO determines that the remaining portion of the award will not accomplish the purpose for which the award was made, DEO may terminate the award in its entirety. The Recipient shall continue to perform any work not terminated. The Recipient shall not be entitled to recover any cancellation charges or lost profits. Rev. 09/03/2015 6 27511 • (c) The Parties may agree to terminate this Agreement for their mutual convenience through a written modification to this Agreement. The modification shall state the effective date of the termination The procedures for proper closeout of the Agreement shall be followed, in accordance with rule 73C-23 0051(5), F.A C. (d) In the event that this Agreement is terminated, the Recipient will not incur new obligations for the terminated portion of the Agreement after the Recipient has received the nouficauon of termination. The Recipient will cancel as many outstanding obligations as possible. Costs incurred after receipt of the termination notice will be disallowed. The Recipient shall not be relieved of liability to DEO because of any breach of Agreement by the Recipient. DEO may, to the extent authorized by law, withhold payments to the Recipient for the purpose of set-off until the exact amount of damages due DEO from the Recipient is determined. (e) The rights and remedies under this clause are in addition to any other rights or remedies provided by law or under this Agreement. (14) Notice and Contact (a) All notices provided under or pursuant to this Agreement shall be in writing, either by hand delivery, or first class, certified mail, return receipt requested, to the representative identified below at the address set forth below or said notification attached to the original of this Agreement. (b) The name and address of the grant manager for this Agreement is: Mona \Vood, Government Operations Consultant II Florida Small Cities CDBG Program Department of Economic Opportunity 107 East Madison Street — MSC 400 Tallahassee, Florida 32399-6508 Telephone: (850) 717-8408 — Fax: (850) 922-5609 Email: Mona.\Vood@deo.myforida.com (c) The name and address of the Local Government Project Contact for this Agreement is: Arjuna \Veragoda, Capital Projects Manager Indian River County 1801 27th Street, Building A Vero Beach, Florida, 32960 Telephone: (772) 226-1821 - Fax: (772) 770-5143 Email: aweragoda@ircgov.com (d) In the event that different representatives or addresses are designated by either Party after execution of this Agreement, notice of the name, title and address of the new representative will be provided as stated in (14)(a) above. Rev. 09/03/2015 7 276 (15) Contracts If the Recipient contracts any of the work required under this Agreement, a copy of the signed contract must be forwarded to DEO for approval. The Recipient agrees to include the following in the contract: 1) that the contractor is bound by the terms of this Agreement, 2) that the contractor is bound by all applicable State and Federal laws and regulations, 3) that the contractor shall hold DEO and the Recipient harmless against all claims of whatever nature arising out of the contractor's performance of work under this Agreement, to the extent allowed and required by law, and 4) provisions addressing bid, payment, and performance bonds and liquidated damages. The Recipient shall document in the quarterly report the contractor's progress in performing its work under this Agreement. For each contract, the Recipient shall report to DEO as to whether that contractor, or any subcontractors hired by the contractor, is a minority vendor, as defined in section 288.703, F.S. (16) Terms and Conditions This Agreement contains all the terms and conditions agreed upon by the Parties. (17) Attachments (a) All attachments to this Agreement are incorporated as if set out fully. (b) In the event of any inconsistencies or conflict between the language of this Agreement and the attachments, the language of the attachments shall control, but only to the extent of the conflict or inconsistency. (c) This Agreement has the following attachments (check all that are applicable): ® Attachment A — Program Budget ® Attachment B — Activity Work Plan ® Attachment C — Project Narrative from the Recipient's FFY 2014 Application for Funding ® Attachment D — Program, Category Specific, and Special Conditions ® Attachment E — Civil Rights Compliance ® Attachment F — State and Federal Statutes, Regulations, and Policies ® Attachment G — Reports ® Attachment H — Warranties and Representations ® Attachment I — Audit Requirements ® Exhibit 1 — Funding Sources ® Attachment J — Audit Compliance Certification ® Attachment K — eCDBG Access Authorization Form (18) Funding/Consideration (a) The funding for this Agreement shall not exceed $750,000, subject to the availability of funds. (b) The Recipient agrees to expend funds in accordance with the Scope of Work. (c) All funds shall be requested in the manner prescribed by DEO The authorized signatory for the Recipient set forth on the eCDBG Access Authorization Form, Attachment K, to this Agreement, must approve the submission of each Request for Funds (RFFs) on behalf of the Recipient. (d) Pursuant to 24 C.F.R. § 570.489(b), pre -agreement costs reflected in the Recipient's Application for Funding as originally submitted that relate to preparation of the Application for Funding are considered eligible costs and may be reimbursed to the Recipient, if they are otherwise in compliance with all other requirements of the Agreement. Rev. 09/03/2015 8 277 (e) Funds expended for otherwise eligible activities prior to the effective date of the Agreement, except for those provided for in this Agreement or prior to the effective date of the enabling amendment wherein DEO agrees to their ehgibihty, fundability, or addition to the Agreement, or a separate letter authorizing such costs, are ineligible for funding with CDI3G funds. If the necessary funds are not available to fund this Agreement as a result of action by the United States Congress, the Federal Office of Management and Budgeting, the State Chief Financial Officer, or under Subparagraph (20)(h), Mandated Conditions, of this Agreement, all obligations on the part of DEO to make any further payment of fiends shall terminate, and the Recipient shall submit its administrative closeout report and subgrant agreement closeout package within thirty (30) calendar days of receiving notice from DEO. (19) Repayments (a) The Recipient and its contractors may only expend funding under this Agreement for allowable costs resulting from obligations incurred during the Agreement period; however, pursuant to 24 C.F.R. 4 570.489(b), reimbursement can be requested for eligible application preparation costs that were hsted in the Recipient's Application for Funding. (b) In accordance with section 215.971, F.S., the Recipient shall refund to DEO any balance of unobhgated funds which has been advanced or paid to the Recipient. (c) The Recipient shall refund to DEO all funds paid in excess of the amount to which the Recipient or its contractors, subcontractors, or consultants are entitled under the terms and conditions of this Agreement. (d) The Recipient shall repay all funds received for an activity if the activity does not meet one of the three National Objectives listed in 24 C.F.R. § 570.483. (e) All refunds or repayments to be made to DEO under this Agreement are to be made payable to the order of "Department of Economic Opportunity" and mailed directly to DEO at the following address: Department of Economic Opportunity Community Development Block Grant Programs Cashier 107 East Madison Street — MSC 400 Tallahassee, Florida 32399-6508 In accordance with section 215.34(2), F.S., if a check or other draft is returned to DEO for collection, the Recipient shall pay to DEO a service fee of fifteen dollars ($15.00) or five percent (5%) of the face amount of the returned check or draft, whichever is greater (20) Mandated Conditions (a) The validity of this Agreement is subject to the truth and accuracy of all the information, representations, and materials subnutted or provided by the Recipient in this Agreement, in any later submission or response to a DEO request, or in any submission or response to fulfill the requirements of this Agreement. All of said information, representations, and materials are incorporated by reference. The inaccuracy of the subrrussions or any material changes shall, at the opuon of DEO and with thirty (30) calendar days written notice to the Recipient, cause the ternunation of this Agreement and the release of DEO from all its obligations to the Recipient. Rev. 09/03/2015 9 278 (b) This Agreement shall be. construed under the laws of the State of Honda, and venue for any actions arising out of this Agreement shall be in the Circuit Court of Leon County; the Parties waive any right to jury trial. If any provision of this Agreement is in conflict with any applicable statute or rule, or is unenforceable, then that provision shall be null and void only to the extent of the conflict or unenforceability, and that provision shall be severable from, and shall not invalidate, any other provision of this Agreement. (c) Any power of approval or disapproval granted to DEO under the terms of this Agreement shall survive the term of this Agreement. (d) This Agreement may be executed in any number of counterparts, any one of which may be taken as an original. (e) The Recipient agrees to comply with the Americans With Disabilities Act (Public Law 101-336, 42 U.S.C. § 12101 et seg.) and the Flonda Civil Rights and Fair Housing Acts (§§C 760.01 — 760.37, F.S.), which prohibit discrimination by public and private entities on the basis of disability in employment, public accommodations, transportation, state and local government services, and telecommunications. (f) Pursuant to section 287.133(2)(a), F.S., a person or affiliate, as defined in section 287.133(1), F.S., who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid, proposal, or reply on a contract to provide any goods or services to a public entity; may not submit a bid, proposal, or reply on a contract with a public entity for the construction or repair of a public building or public work; may not submit bids, proposals, or replies on leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity; and may not transact business with any public entity in excess of thirty-five thousand dollars ($35,000) for a period of 36 months following the date of being placed on the convicted vendor list. The Recipient warrants that neither it nor any of its affiliates is currently on the convicted vendor list. The Recipient shall disclose if it or any of its affiliates is placed on the convicted vendor list. (g) Pursuant to section 287.134(2(a), F.S., an entity or affiliate, as defined in section 287.134(1), who has been placed on the discriminatory vendor list may not submit a bid, proposal, or reply on a contract to provide any goods or services to a public entity; may not submit a bid, proposal, or reply on a contract with a public entity for the construction or repair of a public building or public work; may not submit bids, proposals, or replies on leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity; and may not transact business with any public entity The Recipient warrants that neither it nor any of its affiliates is currently on the discriminatory vendor list. The Recipient shall disclose if it or any of its affiliates is placed on the discriminatory vendor list. (h) Any recipient which is not a local government or state agency, and which receives funds under this Agreement from the Federal government, certifies, to the best of its knowledge and belief, that it and its principals: 1 Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by a Federal department or agency; 2. Have not, within a three (3) year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State or local) transaction or contract under public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, snaking false statements, or receiving stolen property; Rev. 09/03/2015 10 279 3 Arc not presently indicted or otherwise criminally or civilly charged by a governmental entity (Federal, State or local) with commission of any offenses enumerated in Subparagraph (20)(h)2., Mandated Conditions, of this Agreement; and 4. Have not within a five (5) year period preceding this Agreement had one or more public transactions (Federal, State or local) terminated for cause or default. If the Recipient is unable to certify to any of the statements in this certification, then the Recipient shall attach an explanation to this Agreement. In addition, the Recipient shall send a completed Form SC-37, Certification Regarding Debarment, Suspension, And Other Responsibility Matters — Primary Covered Transactions, to DEO for each contractor that the Recipient plans to hire under this Agreement The form must be received by DEO before the Recipient enters into a contract with the respective contractor (i) The State of Florida's performance and obligation to pay under this Agreement is contingent upon an annual appropriation by the Legislature, and subject to any modification in accordance with chapter 216 F.S , or the Florida Constitution. (j) All bills for fees or other compensation for services or expenses shall be submitted in detail sufficient for a proper preaudit and postaudit thereof. (k) Any bills for travel expenses shall be submitted and reimbursed in accordance with section 112.061, F.S., the rules promulgated thereunder, and 2 C.F.R. § 200 474. (1) If the Recipient is allowed to temporarily invest any advances of funds under this Agreement, any interest income shall either be returned to DEO or be applied against DEO's obligation to pay the Agreement award amount. (m) The Recipient is subject to Florida's Government in the Sunshine Law (section 286.011, F.S.) with respect to the meetings of the Recipient's governing board or the meetings of any subcommittee making recommendations to the governing board. All of these meetings shall be publicly noticed, open to the public, and the minutes of all the meetings shall be public records, available to the public m accordance with chapter 119 F.S. (21) Lobbying Prohibition (a) No funds or other resources received from DEO under this Agreement may be used directly or indirectly to influence legislation or any other official action by the Florida Legislature or any state agency. (b) The Recipient certifies, by its signature to this Agreement, that: 1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the Recipient, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment or modification of any Federal contract, grant, loan or cooperative agreement. 2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan or cooperative agreement, the Recipient shall complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," In accordance with its instructions, and Rev 09/03/2015 11 280 3 The Recipient shall require that this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose as described in Subparagraphs (21)(b)1. and 2., Lobbying Prohibition, above. This certification is a material representation of fact upon which rehance was placed when this transaction was made or entered into Submission of this certification is a prerequisite for making or entering into this transaction imposed by 31 U.S.C. § 1352. Any person who fails to file the required certification shall be subject to a civil penalty of not less than ten thousand dollars ($10,000) and not more than one hundred thousand dollars ($100,000) for each such failure. (22) Copyright, Patent and Trademark Any and all Patent Rights accruing under or in connection with the performance of this agreement are hereby reserved to the State of Florida. Any and all Copyrights accruing under or in connection with the performance of this agreement are hereby transferred by the Recipient to the State of Florida. (a) If the Recipient has a pre-existing patent or copyright, the Recipient shall retain all rights and entitlements to that pre-existing patent or copyright unless the Agreement provides otherwise. (b) If any discovery or invention is developed in the course of or as a result of work or services performed under this Agreement, or in any way connected with it, the Recipient shall refer the discovery or invention to DEO for a determination whether the State of Florida will seek patent protection in its name. Any patent rights accruing under or in connection with the performance of this Agreement are reserved to the State of Florida. If any books, manuals, films, or other copyrightable material are produced, the Recipient shall notify DEO. Any copyrights accruing under or in connection with the performance under this Agreement are transferred by the Recipient to the State of Florida. (c) Within thirty (30) calendar days of execution of this Agreement, the Recipient shall disclose all intellectual properties relating to the performance of this Agreement which he or she knows or should know could give rise to a patent or copyright.. The Recipient shall retain all rights and entitlements to any pre-existing intellectual property which is so disclosed. Failure to disclose will indicate that no such property exists. DEO shall then, under Subparagraph (22)(b), Copyright, Patent and Trademark, have the right to all patents and copyrights which accrue during performance of the Agreement. (23) Legal Authorization The Recipient certifies that it has the legal authority to receive the funds under this Agreement and that its governing body has authorized the execution and acceptance of this Agreement. The Recipient also certifies that the undersigned person has the authority to legally execute and bind the Recipient to the terms of this Agreement. DEO may, at its discretion, request documentation evidencing the undersigned has authority to bind the Recipient to this Agreement as of the date of execution; any such documentation is incorporated herein by reference. The Recipient warrants that, to the best of its knowledge, there is no pending or threatened action, proceeding, investigation, or any other legal or financial condition that would in any way prohibit, restrain, or diminish the Recipient's ability to satisfy its Agreement obligations. The Recipient shall immediately notify DEO in writing if its ability to perform is compromised in any manner during the term of the Agreement. Rev.09/03/2015 12 281 (24) Public Record Responsibilities (a) The Recipient shall allow public access to all records made or received by the Recipient in conjunction with this Agreement, unless the records are exempt from Section 24(a) of Article I of the State Constitution and section 119.07(1), F.S For records made or received by the Recipient in conjunction with this Agreement, the Recipient shall respond to requests to inspect or copy such records m accordance with chapter 119, F.S For all such requests for records that are public records, as public records are defined in section 119 011, F.S., the Recipient shall be responsible for providing such public records per the cost structure provided in Chapter 119, F.S., and in accordance with all other requirements of chapter 119, F.S., or as otherwise provided by law. (b) In addition to the Recipient's responsibility to directly respond to each request it receives for records made or received by the Recipient in conjunction with this Agreement and to provide the applicable public records in response to such request, the Recipient shall notify DEO of the receipt and content of such request by sending an e-mail to PRRequest@deo.myflorida.com within one (1) business day from receipt of such request. (c) The Recipient shall notify DEO verbally within twenty-four (24) chronological hours and in wasting within seventy-two (72) chronological hours if any data in the Recipient's possession related to this Agreement is subpoenaed or improperly used, copied, or removed (except in the ordinary course of business) by anyone except an authonzed representative of DEO. The Recipient shall cooperate with DEO in taking all steps as DEO deems advisable to prevent misuse, regain possession, and/or otherwise protect the State's nghts and the data subject's pnvacy. (d) This Agreement may be terminated by DEO for refusal by the Recipient to comply with Florida's public records laws or to allow public access to any non-exempt public record made or received by the Recipient in conjunction with this Agreement. (25) Employment Eligibility Verification (a) Executive Order 11-116, signed May 27, 2011, by the Governor of Florida, requires DEO contracts in excess of nominal value to expressly require the Recipient to: 1 Utilize the U.S. Department of Homeland Security's E-Venfy system to verify the employment eligibility of all new employees hired by the Recipient during the Agreement term; and, 2. Include in all contracts under this Agreement, the requirement that contractors, subcontractors, consultants and subrecipients performing work or providing services pursuant to this Agreement use the E -Verify system to verify the employment eligibility of all new employees hired by the contractors, subcontractors, consultants and subrecipients during the term of the contract. (b) E -Verify is an Internet -based system that allows an employer, using information reported on an employee's Form I-9, Employment Eligibility Verification, to determine the eligibility of all new employees hired to work in the United States after the effective date of the required Memorandum of Understanding (MOU), the responsibilities and elections of Federal contractors, however, may vary, as stated in Article II.D.1 c. of the MOU There is no charge to employers to use E -Verify The Department of Homeland Security's E -Verify system can be found at: http://www uscis.gov/e-verify (c) If the Recipient does not have an E -Verify MOU in effect, the Recipient must enroll in the E -Verify system prior to hiring any new employee after the effective date of this Agreement. Rev. 09/03/2015 13 282 (26) Program Income Recipient shall report to DEO all program income (as defined by 73C-23.0031(43), F.A C. and 24 C.F R. S 570.489(e)) generated by activities carried out with CDBG funds made available under this Agreement, as part of the Recipient's Quarterly Progress Report, Form SC -65, required under Paragraph (7) Reports, of this Agreement. Recipient's use of program income shall comply with the applicable requirements of 24 C.F.R. part 570, sections 290.046-290.048, F.S. and 73C-23.0051, F.A C., and the terms of this Agreement. Program income generated after closeout, shall be returned to DEO Program income generated prior to closeout, shall be returned to DEO, unless the program income is used to fund additional units of CDBG activities, specified in a modification to this Agreement, and duly executed prior to adminis tra tive. closeou t. (27) Independent Contractor In Recipient's performance of its duties and responsibilities under this Agreement, it is mutually understood and agreed that Recipient is at all times acting and performing as an independent contractor. Nothing in this Agreement is intended to or shall be deemed to constitute an employer/employee relationship, partnership or joint venture between the Parties. The Recipient shall at all times remain an independent contractor with respect to the services to be performed under this Agreement. (a) The Recipient, its officers, agents, employees, subcontractors, or assignees, in performance of this Agreement shall act in the capacity of an independent contractor and not as an officer, employee, or agent of the State of Florida. Nor shall the Recipient represent to others that, as the Recipient, it has the authority to bind DEO unless specifically authorized to do so. (b) Neither the Recipient, nor its officers, agents, employees, subcontractors, or assignees are entitled to State retirement or State leave benefits, or to any other compensation of State employment as a result of performing the duties and obhgations of this Agreement. (c) The Recipient agrees to take such actions as may be necessary to ensure that each subcontractor will be deemed to be an independent contractor and will not be considered or permitted to be an agent, employee, servant, joint venturer, or partner of the State of Florida. (d) Unless justified by the Recipient, and agreed to by DEO in the Scope of Work, DEO will not furnish services of support (e.g., office space, office supplies, telephone service, secretanal, or clerical support) to the Recipient or its subcontractor or assignee. (e) DEO shall not be responsible. for withholding taxes with respect to the Recipient's use of funds under this Agreement. The Recipient shall have no claim against DEO for vacation pay, sick leave, retirement benefits, social security, workers' compensation, health or disability benefits, reemployment assistance benefits, or employee benefits of any kind. The Recipient shall ensure that its employees, subcontractors, and other agents, receive benefits and necessary insurance (health, workers' compensation, reemployment assistance benefits) from an employer other than the State of Flonda. (0 The Recipient, at all times during the Agreement, must comply with the reporting and Reemployment Assistance contribution payment requirements of chapter 443, F.S. Rev.09/03/2015 14 283 State of Florida Department of Economic Opportunity Federally Funded Subgrant Agreement Signature Page Contract Number: 16DB-OK-10-40-01-N 05 I have read the Agreement and the Attachments and Exhibits thereto, and understand each section and paragraph. IN \WITNESS WHEREOF, the Parties have executed this Agreement by their duly authorized officers on the day, month, and year set forth below. Indian River County By:. (Authorized Signature) Name: Date: Title: Chairman, BOCC Federal Tax ID#: 596000674 DUNS#: 079208989 APPROVED AS TO FORM AND LEGAL SUFFICI Y BY LAN REINGOLD COUNTY ATTORNEY Rev. 09/03/2015 Department of Economic Opportunity By: Date: Name: (Authorized Signature) Title: Director, Division of Community Development Approved as to form and legal sufficiency, subject only to the full and proper execution by the Parties Office of the General Counsel Department of Economic Opportunity By: Approved Date: 15 284 Attachment A — Program Budget Recipient: Indian River County Modification Number: N/A Contract Number: 16DB-Oh-10-40-01-N 05 Activity Accomplishments Beneficiaries Budget Activity Number Description Unit Number VLI LI MI All CDBG Amount Subtotal of Activity, Other Funds' Source #` 03I Flood and Drainage LF 1,800 82 3 8 99 $30,000 $140,000 03J New Sewer Lines/Components LF 4,995 73 10 11 99 $720,000 $227,000 Administration $50,000 Engineering $80,000 Sewer Hookups $50,000 Totals: $750,000 $547,000 1 For an activity number that has multiple functions (for example, 03J -Sewer Lines, 03J -Hookups and 03J -Water Lines, add a line 03J -Subtotal and then add up the amounts and show it in the subtotal column). 2 Show the sources and amounts of "Other Funds" below, including program income. 1 Local Government Funds. (SewerJmpact and Stormwater Fees. Optional Sales Tax 2. SHIP Funds 3 4. 5. ev 09/03/2015 00 to 16 $497.000 $50.000 Attachment B — Activity Work Plan Recipient: Indian River County Contract Number: 16DB-OK-10-40-01-N 05 Activity: New Sewer Line Date Prepared: 9/22/2015 Project Budget: $ 720,000 Modification Number: N/A Start Date (month/year) End Date (month/year) Describe Proposed Action to be Completed by the "End Date." Examples ofActions: Procure Administrator orEngineer, Complete Environmental Review and Obtain Re/ease of Funds, Request Wage Decision, Complete and Submit Design and Speaficahons, Advertise for and Open ' Bids, Issue Notice to Proceed, % Construction Completion (33, 66, and 100% or25, 50, 75, and 100%), Complete Construction Procurement Process, Advertise Availabi/i13y of HousingRehabilitation Funds, Complete Rankings of Homes per HAP, Number of Houses Rehabilitated, and Submit Closeout Package to DEO # Units to be completed by "End Date" Proposed $$ to be Requested by "End Date" Proposed Administration $$ to be Requested by "End Date" 12/15 4/16 Complete environmental review, Submit Request for Release of Funds 0 $0 5/16 10/16 Develop project files, complete bid documents, permits 0 $0 11/16 2/17 Develop and submit bid documents to FDEO0 SO 3/17 5/17 Request wage decision, advertise bids, open bids 0 $0 6/17 6/17 Award construction and issue Notice to Proceed 0 $0 7/17 8/17 Construction at 33% Completion 1,665 LF $216,000 9/17 10/17 Construction at 66% Completion 3,330 LF $432,000 11/17 12/17 Construction at 100% Completion 4,995 LF $648,000 12/17 12/17 Finalize contractor payments 0 $720,000 1/18 2/18 Submit administrative closeout 0 $0 Totals 4,995 LF $720,000 ote: A'lore than one activity ma} be included per Corm. Use additional pages as needed. Rev. 09/03/2015 Co 17A 0 Attachment B — Activity Work Plan Recipient: Indian River County Contract Number: 16DB-OK-10-40-01-N 05 Activity: Flood and Drainage Date Prepared: 9/22/2015 Project Budget: $ 30,Q00 Modification Number: N/A Start Date (month/year) End Date (month/year) Describe Proposed Action to be Completed by the "End Date." Examples of Actions: Procure Administrator orEngineer, Complete Environmental Review and Obtain Release of Funds, Request Wage Deasroa, Comp/ete and Submit Design and Specifications. Advertise for and Open Bids, Issue Notice to Proceed, % Constniction Completion (33, 66, and 100% or 25, 50. 75, and 100%), Complete Construction Procurement Process, AdvertiseAvailabilily of HousingRehabilitation Funds, Complete Rankings of Homes per HAP, Number of Houses Rehabilitated. and Submmt Closeout Package to DEO. # Units to be completed by "End Date" Proposed $$ to be Requested by "End Date" Proposed Administration $$ to be Requested by "End Date" 12/15 4/16 Complete environmental review, submit Request for Release of Funds 5/16 10/16 Develop project files, complete bid documents, permits 11/16 2/17 Develop and submit bid documents to FDEO 3/17 5/17 Request wage decision, advertise bids, open bids 6/17 6/17 Award construction and issue Notice to Proceed 7/17 8/17 Construction at 33% Completion 600 LF $9,000 9/17 10/17 Construction at 66% Completion 1,200 LF $18,000 11/17 12/17 Construction at 100% Completion 1,800 LF $27,000 12/17 12/17 Finalize contractor payments $30,000 1/18 2/18 Submit admimstrative closeout , Totals 1,800 LF $30,000 Rev 09/03/2015 N 00 17B Attachment C — Project Narrative (!'he tnfbrmation included in this attachment was copied/row the Recipient's Application for Funding. Some of the activity. Gene/iaa0' or budget Wei -matron may have changed as a irsub of DLO' review of the application, the .rte visit and changes in estimated costs between the time the app/ication was submitted and when it was selected /or fiinding. 7 hese changes will be Wieder/ in Attachments A and B.) Service Area 1— West Wabasso Phase 2 — New Sewer Mains Homes m the service area currently are hooked to septic tanks. Health and safety conditions will improve with the provision of the CDBG-funded public sewer lines. The new sewer lines in \Vest Wabasso will allow substandard septic systems to be eliminated and improve the quality of life for that community by improving property values and providing access to safe and sanitary sewer service. A complimentary benefit will be the reconstruction of streets and paving to modern standards, further adding to quality of life in the community The project includes new sewer lines, 16 manholes, and laterals. A new lift station will also be provided south of County Road 510. The beneficiaries of this activity are: Very Low -Income (VLI): 73 Low -Income (LI): 10 Moderate -Income (MI): 11 Over -Income: 5 for a Total of 99 Service Area 1— West Wabasso Phase 2 — New Sewer Hookups Households in the service area are currently use septic tanks. Health and safety conditions will improve with the provision of sewer hookups. Up to 45 hookups are possible, but 30 hookups are claimed for scoring purposes. Homes will be connected based on the terms of participation in the County's hookup plan, which will include making State Housing Initiative Partnership (SHIP) funds available for LMI owner -occupied units who choose to apply and meet the qualification requirements. The beneficiaries of this activity are: VLI: 22 LI: 6 MI: 0 Over: 2 for a Total of 30 Service Area 2 — Gifford Flood and Drainage County residents in this service area are currently affected by poor flood and drainage conditions. Activities include improving swales and constructing new culverts in the East Gifford area between 28th Avenue to the west, Old Dixie Hwy to the east, 43rd Street to the north and 42nd Street to the south encompassing 42nd Place, 27th Avenue, 26th Avenue, 25th Avenue, 24th Ct. and 24th Avenue. Re -graded swales and new culvert pipes will convey stormwater flows to the existing retention pond located south of 42nd Street. The beneficiaries of this activity are: VLI: 82 LI: 3 MI. 8 Over: 6 for a Total of 99 *Please also note that the proposed work on 41"t Street reflected on pages C-3, C-4, C-11 and C-12 of construction drawings will be addressed with non-CDBG funds. *Please also note the Gifford flood and drainage improvements that includes proposed swales located on the north side of 43rd Street between 25th Avenue on the west and 24th Court on the east do not have surveyed beneficiaries calculated in the CDBG project area as this work will be addressed with non-CDBG funds. Rev. 09/03/2015 18 288 Activity CDBG Funds Local Funds Scored for Points Local Funds Not Scored for Points Total Project Cost New Sewer Mains $720,000 $0 $227,000 $947,000 New Sewer Hookups $0 $50,000 $0 $50,000 New Flood and Drainage $30,000 $0 $140,000 $170,000 Grant Administration $0 $0 $50,000 $50,000 Engineering and Inspection $0 $0 $80,000 $80,000 Total CDBG Budget $750,000 $50,000 $497,000 $1,297,000 Rev. 09/03/2015 18 288 Attachment D — Program, Category Specific, and Special Conditions Program Conditions 1. The Recipient shall demonstrate that progress is being made m completing project activities in a timely fashion. Within one hundred -eighty (180) calendar days of the subgrant award, the Recipient shall complete the following activities. a. Submit the environmental assessment to DEO for review; b. Request approval for all professional service contracts; c. Submit an initial Request for Funds (RFI for administrative services, if applicable; d. Request a wage decision(s) for applicable construction acttviues if points were received on the application for Readiness to Proceed; e. For Housing Rehabilitation subgrants, a list of applicants for assistance shall be developed and a copy provided to DEO; and f. For Commercial Revitahzation subgrants, if facades are to be renovated, a list of businesses that will be assisted shall be developed and a copy provided to DEO. If the Recipient does not comply with all applicable criteria listed above, a justification for the delay and a plan for timely accomplishment must be submitted to DEO. Any subgrant agreement for which the Recipient has not completed activities a. -f. listed above shall be rescinded unless the Recipient can provide adequate justification for the delay. The Recipient shall maintain records of expenditure of funds from all sources that will allow accurate and ready comparison between the expenditures and the budget/activity line items as defined on Attachment A (Program Budget) and Attachment B (Activity Work Plan). 3. No costs may be incurred prior to the effective date of this Agreement, except for those eligible application preparation costs outlined m the original Small Cities CDBG Application for Funding submitted to DEO, unless pre -agreement costs were approved in writing by DEO. 4. The Recipient shall request approval of all professional services contracts and/or agreements that will be reimbursed with CDBG funds. Copies of the following documents must be provided to DEO for review: a. \Vhen publication of a Request for Proposal (RFP) is used as a means of sohcitation, a copy of the advertisement, including an affidavit of publication; b A list of entities to whom a notification of the RFP was provided by mail or fax (if applicable); c. For engineering contracts, a list of firms that submitted a proposal (only if short -fisting procedure was used); d. Completed short -fisting evaluation/ranking forms, including any ranking summary document, and document transmitting the short -fisted firms to the commission (only if short -listing procedure used); e. Completed and signed final evaluation/ranking forms; f. Commission minutes approving contract award; g. Cost breakout from selected firm used for completion of the cost analysis (if pricing information was not submitted with proposals); h. The proposed contract; i. Truth -in -Negotiation certification (if not in the contract) for engineering contracts over one hundred fifty thousand dollars ($150,000), j If a protest was filed, a copy of the protest and documentation of resolution; Rev. 09/03/2015 19 289 Attachment D — Program, Category Specific, and Special Conditions k. A request for DSO's approval of a single source procurement if only one firm was considered and the contract exceeds 835,000. Additionally, the Recipient shall not enter into a contract to be paid with CDBG funds based on a sole source or single proposal procurement without prior written approval from DEO Failure to secure prior written approval shall relieve DEO of any obligation to fund the said procurement contract or agreement Any previous payments to the Recipient to fund said contract or agreement shall be ineligible and shall be repaid to DEO by the Recipient; and 1. If a regional planning council or local government is performing administration services, the Recipient shall submit only a copy of the contract or agreement and cost analysis information. DEO will either approve the procurement or notify the Recipient that the procurement cannot be approved because it violates State, Federal or local procurement guidelines. The Recipient must notify DEO in writing no later than ninety (90) calendar days from the effective date of this agreement if it will not be procuring any professional services or if it will be using non-CDBG funds to pay for professional services. 5 Prior to the obligation or disbursement of any funds, except for administrative expenses for all subgrants other than Economic Development subgrants, not to exceed 85,000, and for Economic Development Grants, not to exceed 88,000, but in any case, no later than 90 days from the effective date of this Agreement, the Recipient shall complete the following: a. Submit for DEO's approval the documentation required in paragraph 4 above for any professional services contract. The Recipient proceeds at its own risk if more than the specified amount is incurred before DEO approves the procurement. If DEO does not approve the procurement of a professional services contract, the local government will not be able to use CDBG funds for that contract beyond five thousand dollars ($5,000) [eight thousand dollars (88,000) for Economic Development]. b. Comply with procedures set forth in 24 C.F.R. part 58, Environmental Review Procedures for Title I Community Development Block Grant Programs and 40 C.F.R. §§ 1500-1508, National Environmental Policy Act Regulations. DEO will issue a Notice of Removal of Environmental Conditions when this condition has been fulfilled to the satisfaction of DEO. 6. The Recipient shall obtain approval from DEO prior to requesting CDBG funds for engineering activities and costs which are additional engineering as defined in rule 73C -23.0031(6)(a -e), F.A.C. 7. The Recipient agrees to comply with the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended (42 U.S.C. §§ 4601-4655; hereinafter, the "URA"), implementing regulations at 24 C.F.R. part 42, 49 C.F.R. part 24 and 24 C.F.R. § 570.606(b), the requirements of 24 C.F.R. § 570.606(c) governing the Residential Antt-displacement and Relocation Assistance Plan under section 104(d) of the Housing and Community Development Act of 1974 (42 U.S C. § 5304(d)), and the requirements in 24 C.F.R. § 570.606(d), governing optional relocation policies. Should the Recipient undertake any activity subject to the URA, the Recipient shall document completion of the acquisition by submitting all documentation required for a desk monitoring of the acquisition, Including notice to property owners of his or her rights under the URA, invitation to accompany the appraiser, all appraisals, offer to the owner, acceptance, contract for sale, statement of settlement costs, copy of deed, waiver of rights (for donations), as applicable. The documentation shall be submitted prior to completing the acquisition (closing) so that DEO can determine whether remedial action may be needed. The Recipient shall provide relocation assistance to displaced persons as defined by 24 C.F.R. § 570.606(b)(2), that are displaced as a direct result of acquisition, rehabilitation, demolition or conversion for a CDBG-assisted project. Rev. 09/03/2015 20 290 Attachment D — Program, Category Specific, and Special Conditions 8. The Recipient shall, pnor to the disbursement of any CDI3G administrative funds exceeding fifteen thousand dollars ($15,000), provide to DEO a copy of all engineering specifications and constnicuon plans, if required, for the activities described in the Agreement. The Recipient shall also furnish DEO, prior to soliciting bids or proposals, a copy of bid documents for services and/or materials to provide those services and/or materials for construction activities when the bids are expected to exceed thirty-five thousand dollars ($35,000). Additionally, the Recipient shall not publish any request for bids for construction purposes or distribute bid packages until DEO has provided its written acceptance of the engineering specifications, construction plans, and bid documents. 9. For each procured construction contract or agreement in Neighborhood Revitalization, Commercial Revitalization and Economic Development projects for which CDBG funding will be requested, the Recipient shall subrnit the following procurement documents. a. A copy of the bid advertisement, including an affidavit of publication; b. Documentation of the Recipient's efforts made to inform minority- and woman -owned businesses of the opportunity to bid on the construction contract; c. A copy of the bid tabulation sheet; d. A copy of the engineer's recommendation to award; e. A letter requesting sole source approval, if applicable; f. A copy of the bid bond (5% of the bid price) for the prime contractor(s) selected to do the work, and; g. Completed copies of the following forms: • Bidding Information and Contractor Eligibility — Form SC -51; • Certification Regarding Debarment, Suspension, and Other Responsibility Matters (Primary Covered Transactions) — Form SC -37; • Section 3 Participation Report (Construction Prime Contractor) — Form SC -52; • Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion (Subcontractor) — Form SC -38, if applicable; • Section 3 Participation Report (Construction Subcontractor) — Form SC -53, if applicable, and; • Documentation for Business Claiming Section 3 Status — Form SC -54, if applicable. 10. For each Commercial Revitalization, Economic Development and Neighborhood Revitalization RFF that includes reimbursement of construction costs, the recipient shall provide a copy of the American Institute of Architects (AIA) form G702, Application and Certification for Payment, or a comparable form approved by DEO, signed by the contractor and inspection engineer, and a copy of form G703, Continuation Sheet, or a comparable form approved by DEO. For each Housing Rehabilitation RFF that includes construction costs, the Recipient shall provide a copy of AIA form G702, or a comparable form approved by DEO, if applicable, signed by the contractor and the local building inspector or housing specialist and a copy of form G703, or a comparable form approved by DEO, if applicable. 11. When the Recipient issues the Notice to Proceed to the contractor(s), copies of the following documents shall be sent to DEO: a. Notice to Proceed; b. The contractor's performance bond (one -hundred percent (100%) of the contract price), and c. The contractor's payment bond (one -hundred percent (100%) of the contract price). 12. The Recipient shall undertake an activity each quarter to affirmatively further fair housing pursuant to 24 C.F.R. § 570 487(b)(4). Rev. 09/03/2015 71 291 Attachment D — Program, Category Specific, and Special Conditions 13 All leveraged funds shall be expended concurrently and, to the extent feasible, proportionately with the expenditure of CDBG funds for the same activity. The Recipient shall document the expenditure of leveraged funds required for the points claimed in the application as it may have been amended through the completeness process and as reflected on Attachment A of this Agreement. Except for the CDBG portion of the cost of post -administrative closeout audits, all funds claimed for Leverage shall be expended after the date of site visit and prior to Recipient's submission of the administrative closeout package for this Agreement. 14 The resulting product of any activity funded under this Agreement as amended shall be ineligible for rehabilitation or replacement with CDBG funds for a period of five (5) years. 15. A deed restriction shall be recorded on any real property or facility, excluding easements, acquired with CDBG funds. This restriction shall limit the use of that real property or facility to the use stated in the subgrant apphcation and that title shall remain m the name of the Recipient. Such deed shall be made a part of the public records in the Clerk of Court of the county in which the real property is located. Any future disposition of that real property shall be in accordance with 2 C.F.R. 4 200.311. Any future change of use of real property shall be in accordance with 24 C.F.R. § 570.4890). 16. The Recipient agrees that any construction or rehabilitation of residential structures with assistance provided under this Agreement shall be subject to HUD lead-based Paint Regulations as 24 C.F.R. 4 570.608 and 24 C.F.R. part 35, subpart B. Such regulations pertain to all CDBG-assisted housing and require that all owners, prospective owners, and tenants of properties constructed prior to 1978 be properly notified that such properties may include Lead-based paint. Such notification shall point out the hazards of lead-based paint and explain the symptoms, treatment and precautions that should be taken when dealing with lead-based paint poisoning and the advisability and availability of blood lead level screening for children under seven. The notice should also point out that if lead-based paint is found on the property, abatement measures may be undertaken. The regulations further require that, depending on the amount of Federal funds apphed to a property, paint testing, risk assessment, treatment and/or abatement may be conducted. 17. The Recipient shall comply with the historic preservation requirements of the National Historic Preservation Act of 1966, as amended, the procedures set forth in 36 C.F.R. part 800, 24 C.F.R. § 58.17, and the Secretary of the Interior's Standards for Rehabilitation and Guidehnes for Rehabilitating Historic Buildings. 18. Pursuant to section 102(b), Public Law 101-235, 42 U.S.C. § 3545, the Recipient shall update and submit Form HUD 2880 to DEO within thirty (30) calendar days of the Recipient's knowledge of changes in situations which would require that updates be prepared. The Recipient must disclose: a. All developers, contractors, consultants, and engineers involved in the application or in the planning, development, or implementation of the project or CDBG funded activity; and b. Any person or entity that has a financial interest in the project or activity that exceeds fifty thousand dollars ($50,000) or ten percent (10%) of the grant, whichever is less. 19. A final Form HUD 2880, if required, shall be provided to DEO with the request for administrative closeout, and its absence or incompleteness shall be cause for rejection of the administrative closeout. 20. Conflicts of interest relating to procurement shall be addressed pursuant to 24 C.F.R. 4 570.489(g) Title 24 C.F.R. § 570 489(h) shall apply in all conflicts of interest not governed by 24 C.F.R. 4 570.489(g), such as those relating to the acquisition or disposition of real property; CDBG financial assistance to beneficiaries, businesses, or other third parties; or any other financial interest, whether real or perceived. Additionally, the Recipient agrees to comply with, and this Agreement is subject to, chapter 112 I.S., and rule 73C-23.0051(11), F.A.C. Rev 09/03/2015 22 292 Attachment D — Program, Category Specific, and Special Conditions 2l Any payment by the Recipient using CDI3G funds for acquisition of any property, right-of-way, or easement that exceeds fair market value as determined through the appraisal process established m HUD Handbook 1378 shall be approved m writing by DEO prior to distribution of the funds. Should the Recipient fail to obtain Department pre -approval, any portion of the cost of the acquisition exceeding Fair Market Value shall not be paid or reimbursed with CDBG funds. 22. The Recipient shall take photographs or video of all activity locations prior to initiating any construction. As the construction progresses, additional photography or videography shall document the ongoing improvements. Upon completion of construction, final documentation of the activity locationswill be provided to DEO with the administrative closeout package for this Agreement. 23. If an activity is designed by an engineer, architect, or other licensed professional, it shall be certified upon completion by a licensed professional as meeting the specifications of the design, as may have been amended by change orders. The date of completion of construction shall be noted as part of the certification. This certification shall be accomplished prior to submission of an administrative closeout package and a copy of the certification shall be submitted with the administrative closeout package. 24. If necessary, the Recipient shall retain sufficient administration funds to ensure Internet access, including email, for the duration of the Agreement, including any time extensions. If the Recipient does not already have a computer designated to the person responsible for gram oversight, which is located in the program office and capable of Internet access, administrative funds may be used as needed to obtain, at reasonable cost, a computer to allow Internet access. Category Specific Conditions for Neighborhood Revitalization 1. The Recipient must meet a National Objective for each service area addressed with CDBG funds. If a National Objective is not be met for a service area, all CDBG funds received for the activities conducted in that service area must be repaid. If the Recipient is undertaking the installation of water lines with CDBG funds for the purpose of fire protection, those lines shall only be converted to a potable water distribution system if the housing units of all low- and moderate -income families in the service area are hooked up to the potable water system at no cost to low- and moderate -income households. These hookups must be accomplished prior to or concurrent with conversion of the water lines to a potable water distribution system. 3. Recipients are responsible for verifying and maintaining documentation that households receiving direct benefit, in the form of hookups to potable water and/or sewage collection lines, meet program requirements regarding the low -to -moderate income national objective. The homeowner files must be maintained locally and at a minimum contain the following. a) The name of the owner, the address of the property, and family size; b) The method and source documentation used to verify household income; c) Documentation that the income of the household is below Section 8 income limits based on family size; Rev 09/03/2015 23 293 Attachment D — Program, Category Specific, and Special Conditions d) The method and source documentation used to verify of home ownership; and e) If rental property is involved, an acceptable five-year written agreement with the owner(s) related to affordability and subsequent rate increases. The information must be maintained for review and verification dunng on-site monitoring visits 4 The following data shall be provided for each activity upon requesting administrative closeout and submitting the subgrant agreement closeout package: For activities that provided indirect benefit (i.e., road paving, water and sewer improvements, parks, fire protection), beneficiary data shall be provided for all residents of the households being served. For activities that provided direct benefit (i.e., utility hookups, housing rehabilitation, temporary relocation), beneficiary data shall be provided based solely on the head of household. a. The number of females and female heads of households, the number of handicapped persons, the number of elderly persons; b. The number moderate -income (MI), low-income (LI), and very low-income (VLI) beneficiaries proposed and actually served; c. The racial demographics (White, African American, Asian, American Indian or Alaskan Native, Native Hawauan/Pacific Islander, American Indian or Alaskan Native and White, Asian and White, African Amencan and White, American Indian/Alaskan Native and African American, other multi -racial) of all indirect beneficiaries and of heads of households for direct beneficiaries and the number of Hispanic beneficiaries; and d. Name of each head of household, owner, and address of each housing unit hooked up to water or sewer service with CDBG funds, the date the construction was completed on the housing unit, and the amount of CDBG funds spent on that housing unit. Special Conditions 1. The County's Equal Employment Opportunity Personnel Pohcy was approved May 9, 1989. Due to the passage of time, the County must review, update and adopt a pohcy that provides for the protection of "all applicants and employees of the applicant, and the applicant's contractors from discrimination on the basis of race, color, religion, sex, national origin, disability, age and genetics." The County will have 90 days to adopt an appropriate Equal Employment Opportunity ordinance or resolution, or incorporate these updates into the Section 3 and Affirmative Action Policy and submit a copy to the Department after the award. 2. The HUD procurement requirements in 24 CFR § 85.36 have been superseded by 2 CFR 5§ 200.317-.326. The City must revise its CDBG Procurement Policy within 90 days of being funded to conform to the requirements in 2 CFR §5 200 317-.326. Rev. 09/03/2015 24 294 Attachment E — Civil Rights Compliance Fair Housing As a condition for the receipt of Small Cities Community Development Block Grant funds, each Recipient must certify that'll will "affirmauvely further fair housing" in its community A Recipient shall demonstrate its commitment to affirmatively further fair housing by implementing the actions listed below Each Recipient shall do the following: 1) Have in place a fair housing resolution or ordinance that covers all Federally protected classes (race, color, familial status, handicap, national origin, religion, and sex), 2) Publish quarterly a phone number that people can call to ask fair housing questions or register a complaint; 3) Designate an employee who is available Monday through Friday during regular business hours to receive fair housing calls; 4) Establish a system to record the following: a) The nature of the calls, b) The actions taken in response to the calls, and c) The results of the actions taken, and d) The end results of referrals to other agencies, when applicable; 5) Conduct at least one fair housing activity each quarter. Identical activities (See examples below.) shall not be conducted in consecutive quarters, and 6) Display a fair housing poster in the CDBG Office. (This does not count as a fair housing activity.) The fair housing contact person is expected to have received training so that he/she can handle fair housmg phone inquiries or refer the inquiries to the appropriate people/agencies. Records maintained by the contact will help the community do the following: • Define where discriminatory practices are occurring, • Help the community measure the effectiveness of its outreach efforts, and • Provide the community with a means to gain information that can be used to design and implement strategies that will eliminate fair housing impediments. Examples of fair housing activities include the following: • Making fair housing presentations at schools, civic clubs, and neighborhood association meetings; • Manning a booth and distributing fair housing materials at libraries, health fairs, community events, yard sales, and church festivals; and • Conducting fair housing workshops for city/county employees, realtors, bank and mortgage company employees, insurance agents, and apartment complex owners. Pnnting a fair housing notice on a utility bill is no longer accepted as a fair housing activity. Mailing a Department -approved fair housing brochure as an insert with utility bills will be accepted as an activity. Placing posters in public buildings does not meet the requirement for a fair housing activity. Recipients shall document their fair housmg activities by keeping photographs, newspaper articles, sign -in sheets and copies of handouts in their CDBG project file and include information about the activities in the comment section of each quarterly report. Rev 09/03/2015 25 295 Attachment E — Civil Rights Compliance Equal Employment Opportunity As a condition for the receipt of Small Cities Community Development Block Grant funds, each Recipient must certify that it and the contractors, subcontractors, subrecipeints and consultants that it hires with CDBG funds will abide by the Equal Employment Opportunity Laws of the United States. A Recipient shall demonstrate its commitment to abide by the laws through the actions listed below Each Recipient shall do the following: 1) Have in place an equal employment opportunity resolution or ordinance that protects its applicants and employees and the applicants and employees of its contractors, subcontractors, subrecipeints and consultants from discrimination in hiring, promotion, discharge, pay, fringe benefits, job training, classification, referral, and other aspects of employment, on the basis of race, color, religion, sex, national origin, disability, age, or genetics; 2) Publish quarterly a phone number that residents can call to ask equal employment opportunity questionsor register a complaint; 3) Designate an employee who is available Monday through Friday during regular business hours to receive equal employment opportunity calls; and 4) Establish a system to record the following: a) The nature of the calls, b) The actions taken m response to the calls, and c) The results of the actions taken; Each Recipient shall maintain a list of certified minority-owned business enterprises (MBE) and women - owned business enterprises (WBE) that operate in its region. The Recipient shall use this list to solicit companies to bid on CDBG-funded construction activities and shall provide a copy of the list to the prime contractor to use when it hires subcontractors and consultants. The Department of Management Services maintains a list of certified minority- and women -owned businesses that can be used to develop a local MBE/WBE list at the following website: https://osd.dms.myflonda.com/directories. Section 504 and the Americans with Disabilities Act (ADA) As a condition for the receipt of Small Cities Community Development Block Grant funds, each Recipient must certify that it provides access to all Federally funded activities to all individuals, regardless of handicap. A Recipient shall demonstrate its commitment to abide by the laws through the actions listed below. Each Recipient shall do the following: 1) Have in place a resolution or ordinance that is designed to eliminate discrimination against any person who a) Has a physical or mental impairment which substantially limits one or more major life activities, b) Has a record of such an impairment; or c) Is regarded as having such an impairment; 2) Publish a phone number that residents can call to ask questions or register a complaint related to section 504 or the Americans with Disabilities Act; 3) Designate an employee who is available Monday through Friday during regular business hours to receive calls; and 4) Establish a system to record the following: a) The nature of the calls, b) The actions taken in response to the calls, and c) The results of the actions taken. Rev. 09/03/2015 26 296 Attachment E — Civil Rights Compliance Section 504 prohibitions against discrimination (see 45 C.F.R. part 84) apply to service availability, accessibility, delivery, employment, and the administrative activities and responsibilities of organizations receiving Federal financial assistance. A recipient of Federal financial assistance may not, on the basis of disability: • Deny qualified individuals the opportunity to participate in or benefit from Federally funded programs, services, or other benefits, • Deny access to programs, services, benefits or opportunities to participate as a result of physical barriers, or • Deny employment opportunities, including hiring, promotion, training, and fringe benefits, for which they are otherwise entitled or qualified. The ADA (Title II, 28 C.F.R. part 35, and Title III, 28 C.F.R. part 36) prohibits discrimination on the basis of disability in employment, State and local government, public accommodations, commercial facilites, transportation, and telecommunications. To be protected by the ADA, one must have a disability or have a relationship or association with an individual with a disability Title II covers all activities of State and local governments regardless of the government entity's size or receipt of Federal funding Title II requires that State and Local governments give people with disabilities an equal opportunity to benefit from all of their programs, services, and activities (e.g. public education, employment, transportation, recreation, health care, social services, courts, voting, and town meetings). State and local governments are required to follow specific architectural standards in the new construction and alteration of their buildings. They also must relocate programs or otherwise provide access in inaccessible older buildings, and communicate effectively with people who have hearing, vision, or speech disabilities. Title III covers businesses and nonprofit service providers that are public accommodations, privately operated entities offering certain types of courses and examinations, privately operated transportation, and commercial facilities. Public accommodations are private entities who own, lease, lease to, or operate facilities such as restaurants, retail stores, hotels, movie theaters, private schools, convention centers, doctors' offices, homeless shelters, transportation depots, zoos, funeral homes, day care centers, and recreation facilities including sports stadiums and fitness clubs. Transportation services provided by private entities are also covered by Title III Section 3 - Economic Opportunities for Low- and Very Low -Income Persons Each Recipient shall encourage its contractors to hire qualified low- and moderate -income residents for any job openings that exist on CDBG-funded projects in the community. The Recipient and its contractors shall keep records to document the number of low- and moderate -income people who are hired to work on CDBG-funded projects. The number of low- and moderate -income residents who are hired to work of the project shall be reported in the comment section of the quarterly report. The following clause from 24 C.F.R. 4 135.38 is required to be included in CDBG-funded contracts of one hundred thousand dollars ($100,000) or more. Rev. 09/03/2015 27 297 Attachment E — Civil Rights Compliance Section 3 Clause A The work to be performed under this contract is subject to the requirements of Section 3 of the Housing and Urban Development Act of 1968, as amended, 12 U.S C. § 1701u (section 3). The purpose of section 3 is to ensure that employment and other economic opportunities generated by HUD assistance or HUD -assisted projects covered by section 3, shall, to the greatest extent feasible, be directed to low - and very low-income persons, particularly persons who are recipients of HUD assistance for housing. B. The Parties to this contract agree to comply with HUD's regulations in 24 C.F.R. part 135, which implement section 3. As evidenced by their execution of this contract, the parties to this contract certify that they are under no contractual or other impediment that would prevent them from complying with the part 135 regulations. C. The contractor agrees to send to each labor organization or representative of workers with which the contractor has a collective bargaining agreement or other understanding, if any, a,notice advising the labor organization or workers' representative of the contractor's commitments under this section 3 clause, and will post copies of the notice in conspicuous places at the work site where both employees and apphcants for training and employment positions can see the notice. The notice shall describe the section 3 preference, shall set forth minimum number and job titles subject to hire, availability of apprenticeship and training positions, the qualifications for each; and the name and location of the person(s) taking applications for each of the positions; and the anticipated date the work shall begin. D. The contractor agrees to include this section 3 clause in every subcontract subject to compliance with regulations in 24 C.F.R. part 135, and agrees to take appropriate action, as provided m an applicable provision of the subcontract or in this section 3 clause, upon a finding that the subcontractor is in violation of the regulations in 24 C.F.R. part 135 The contractor will not subcontract with any subcontractor where the contractor has notice or knowledge that the subcontractor has been found in violation of the regulations in 24 C.F.R. part 135. E. The contractor will certify that any vacant employment positions, including training positions, that are filled (1) after the contractor is selected but before the contract is executed, and (2) with persons other than those to whom the regulations of 24 C.F.R. part 135 require employment opportunities to be directed, were not filled to circumvent the contractor's obhgations under 24 C.F.R. part 135. F. Noncomphance with HUD's regulations in 24 C.F.R. part 135 may result in sanctions, termination of this contract for default, and debarment or suspension from future HUD assisted contracts. G. With respect to work performed in connection with section 3 covered Indian housing assistance, section 7(b) of the Indian Self -Determination and Education Assistance Act (25 U.S.C. § 450e) also apphes to the work to be performed under this contract. Section 7(b) requires that to the greatest extent feasible (i) preference and opportunities for training and employment shall be given to Indians, and (ii) preference in the award of contracts and subcontracts shall be given to Indian organizations and Indian -owned Economic Enterprises. Parties to this contract that are subject to the provisions of section 3 and section 7(b) agree to comply with section 3 to the maximum extent feasible, but not in derogation of compliance with Section 7(b). Rev. 09/03/2015 28 Attachment E — Civil Rights Compliance Civil Rights Regulations As a condition for the receipt of Small Cities Community Development Block Grant funds, each Recipient must certify that it will abide by the following Federal laws and regulations: 1. Title VI of the Civil Rights Act of 1964 — funding; 2. Title VII of the Civil Rights Act of 1964 sex, or national origin, Prohibits discrimination by government agencies that receive Federal — prohibits employment discrimination on the basis of race, color, religion, 3. Title VIII of the Civil Rights Act of 1968 — as amended (the Fair Housing Act of 1988); 4. 24 C.F.R. § 570.487(b) — Affirmatively Furthering Fair Housing; 5. 24 C.F.R. § 570.490(b) — Recordkeeping Requirements; 6. 24 C.F.R. § 570 606(b) — Relocation assistance for displaced persons at URA levels, 7. Age Discrimination Act of 1975; 8. Executive Order 12892 — Fair Housing; 9 Section 109 of the Housing and Community Development Act of 1974 — No person shall be excluded from participation in, denied benefits of, or subjected to discrimination under any program or activity receiving CDBG funds because of race, color, religion, sex or national origin; 10. Section 504 of the Rehabilitation Act of 1973 and 24 C.F.R. part 8, which prohibits discrimination against people with disabilities; 11. Executive Order 11063 — Equal Opportunity in Housing; 12. Executive Order 11246 — Non-discrimination; and 13. Section 3 of the Housing and Urban Development Act of 1968, as amended — Employment/Training of Lower Income Residents and Local Business Contracting. I hereby certify that Indian River County shall comply with all of the provisions and Federal regulations listed in this attachment. By: Date: (Authorized Signature) Name: Title: Chairman Rev. 09/03/2015 29 299 Attachment F — State and Federal Statutes, Regulations, and Policies The Recipient agrees to, and, by signing this Agreement, certifies that, it will comply xvith the requirements of 24 C.I.R. part 570, subpart I, and § 570200(j) and § 570 606 (the U.S Housing and Urban Development regulations concerning State Community Development 131ock Grant Programs). The Recipient also agrees to use funds available under this Agreement to supplement rather than supplant funds otherwise available. The Recipient further agrees to comply with all other applicable Federal, State and local laws, regulations, and policies governing the funds provided under this Agreement, including, but not limited to the following: 1. Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (2 C.F.R. part 200); 2. Florida Small Cities Community Development Block Grant Program Act (§§ 290.0401-290.048, F.S.); 3. Florida Small Cities Community Development Block Grant Program rules (chapter 73C-23, F.A.C.); 4. Title I of the Housing and Community Development Act of 1974, as amended (42 U.S.C. §§ 5301-5321), 5 Rules and Procedures for Efficient Federal -State Funds Transfers (31 C.F.R. part 205); 6. Community Planning Act (§ 163.3164, F.S.); 7. Florida Small and Minority Business Assistance Act (§§ 288.703-288.706, F.S.); 8. CDBG Technical Memoranda (https.//www.hudexchange.info/community-development/cdbg-memoranda/); 9. Applicable HUD Community Planning and Development Notices (https://www.hudexchange.info/manage-a- program/cpd-notices); 10. Single Audit Act Amendments of 1996 (31 U.S.C. §§ 7501-7507; 11. Environmental Review Procedures for Entities Assuming HUD Responsibilities (24 C.F.R. part 58); 12. Environmental Criteria and Standards (24 C.F.R. part 51); 13. Flood Disaster Protection Act of 1973, as amended (42 U.S.C. §§ 4001-4129), Floodplain Management and Protection of Wetlands (24 C.F.R. part 55), and Executive Orders 11988 (Floodplain Management) and 11990 (Protection of Wetlands); 14. National Environmental Policy Act of 1969, as amended (42 U.S.C. §§ 4321-4370h) and other provisions of law which further the purpose of this act; 15. National Historic Preservation Act of 1966, as amended (54 U.S.C. §§ 300301-320303), Protection of Historic • Properties (36 C.F.R. part 800), and other provisions of law which further the purpose of this act; 16. Archaeological and Historic Preservation Act of 1974 and Reservoir Salvage Act of 1960, as amended (54 U.S.C. §§ 312501-312508); 17. Coastal Zone Protection Act of 1985 (§§ 161.52-161.58, F.S.); 18. Safe Drinking Water Act of 1974, as amended (42 U.S.C. §§ 1400-1465); 19. Federal Water Pollution Control Act of 1972, as amended (33 U.S.C. §§ 1251-1387); 20. Davis—Bacon Act of 1931, as amended (40 U.S.C. §§ 3141-3148) and Labor Standards Provisions of 29 C.F.R. part 5; 21. Contract Work Hours and Safety Standards Act of 1962, as amended (40 U.S.C. §§ 3701-3708); 22. Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act of 1975 (42 U.S.C. §§ 6901-6992k), 23. Architectural Barriers Act of 1968 (42 U.S.C. §§ 4151-4157) and the Uniform Accessibility Standards, as applicable; 24. Federal Fair Labor Standards Act of 1938, as amended (29 U.S.C. §§ 201-219); 25. Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (42 U.S.C. §§ 4601-4655), and the applicable rules for Federal and Federally -Assisted Programs at 49 C.F.R. part 24; 26. Copeland "Anti -Kickback" Act (18 U.S.C. § 874); 27. Hatch Act of 1939, as amended (5 U.S.C. §§ 1501-1508); 28. Lead -Based Paint Poisoning Prevention Act (42 U.S.C. §§ 4821-4846); the Residential Lead -Based Paint Hazard Reduction Act of 1992 (42 U.S.C. §§ 4851-4856); and the applicable implementing regulations at 24 C.F.R. part 35 and 24 C.F.R. part 570, subparts A, B, J, K, and R; 29. Section 102 of HUD Reform Act of 1989 (42 U.S.C. § 3545) and HUD Reform Act regulations at 24 C.F.R. part 4. 30. False Claims Act (31 U.S.C. §§ 3729-3733); 31. Comprehensive Procurement Guideline for Products Containing Recovered Materials (40 C.F.R. part 247); and 32. Clean Air Act (42 U.S.C. §§ 7401-7671q.), and National Primary and Secondary Ambient Air Quality Standards (40 C.F.R. part 50). Rev 09/03/2015 30 300 Attachment G — Reports The following reports must be completed and submitted to DEO in the time frame indicated and in compliance with rule 73C -23.0051(5)-(6)(a), F.A.C. Failure to timely file these reports constitutes an Event of Default, as defined in Paragraph (10) Default, of this Agreement. 1 A Quarterly Progress Report, Form SC -65, must be submitted to DEO fifteen (15) calendar days after the end of each quarter. The reports are due by the following dates: April 15, July 15, October 15 and January 15. 2. A Contract and Subcontract Activity form, (HUD -2516 Form, currently available at http.//www.flrules.org/Gatewav/reference.asp?No=Ref-05360; which is incorporated herein by reference), submitted by April 15 and October 15 each year through the Department's Electronic CDBG reporting system at https://www.deoecdbg.com/Default.aspx. The form must reflect all contractual activity for the period, including MBE and WBE participation. If no activity has taken place during the reporting period, the form must indicate "no activity". 3. The Administrative Closeout Report, Form SC -62, must be submitted to DEO within forty- five (45) calendar days of the Agreement termination date, in compliance with rule 73C-23.0051(5), F.A.0 and the terms of this Agreement. 4. In accordance with 2 C.F.R. part 200, should the Recipient meet the threshold for subrrussion of a single or program specific audit, the audit must be conducted in accordance with 2 C.F.R. part 200, and submitted to DEO no later than nine months from the end of the Recipient's fiscal year. If the Recipient did not meet the audit threshold, an Audit Certification Memo, Form SC -47, must be provided to DEO no later than nine months from the end of the Recipient's fiscal year. 5. A copy of the Audit Compliance Certification form, Attachment J, must be e-mailed to audit@deo.myflorida.com within sixty (60) calendar days of the end of each fiscal year in which this subgrant was open. 6. The Section 3 Summary Report, HUD -60002 form, effective date June 2001, http://www.flrules.org/Gateway/reference.asp?No=Ref-05360; effective date April, 2015, which is incorporated herein by reference, must be completed and submitted through DEO's Electronic CDBG reporting system at https://www.deoecdbg.com/Default.aspx by July 31, annually. The form must be used to report annual accomphshments regarding employment and other econorruc opportunities provided to persons and businesses that meet section 3 requirements. 7. Request for Funds must be submitted as required by DEO and as scheduled on Attachment B — Activity Work Plan. Rev. 09/03/2015 31 301 Attachment H — Warranties and Representations Financial Management The Recipient's financial management system must comply with the provisions of 2 C.F.R. part 200, section 218.33, F.S , and the rules promulgated thereunder, rule 73C-23.0051(1), F.A.C., and include the following: (1) Accurate, current and complete disclosure of the financial results of this project or program. (2) Records that identify the source and use of funds for all activities. These records shall contain information pertaining to gran t awards, authorizations, obligations, unobhgated balances, assets, outlays, income and interest. (3) Effective control over and accountability for all funds, property and other assets. The Recipient shall safeguard all assets and assure that they are used solely for authorized purposes. (4) Comparison of expenditures with budget amounts for each Request for Funds (RFF) Whenever appropriate, financial information should be related to performance and unit cost data. (5) Written procedures to determine whether costs are allowed and reasonable under the provisions of the 2 C.F.R. part 200 and the terms and conditions of this Agreement. (6) Cost accounting records that are supported by backup documentation. Competition All procurement transactions must follow the provisions of 2 C.F.R. §§ 200.318-200.326 and be conducted in a manner providing full and open competition. The Recipient shall be alert to conflicts of interest as well as noncompetitive practices among contractors that may restnct or eliminate competition or otherwise restrain trade. In order to ensure objective contractor performance and elnrunate unfair competitive advantage, contractors that develop or draft specifications, requirements, statements of work, or invitations for bids or requests for proposals shall be excluded from competing for such procurements. Awards must be made to the responsible and responsive bidder or offeror whose proposal is most advantageous to the program, considering the price, quality and other factors. Solicitations shall clearly set forth all requirements that the bidder or offeror must fulfill in order for the bid or offer to be evaluated by the Recipient. Any and all bids or offers may be rejected if there is a sound, documented reason. Codes of Conduct The Recipient shall maintain written standards of conduct governing the performance of its employees engaged in the award and adrninistration of contracts. No employee, officer, or agent shall participate in the selection, award, or administration of a contract supported by public a Federal award if he or she has a real or apparent conflict of interest. Such a conflict would arise when the employee, officer, or agent, any member of his or her immediate family, his or her partner, or an organization which employs or is about to employ any of the parties indicated, has a financial or other interest in or a tangible personal benefit from a firm considered for a contract. The officers, employees, and agents of the Recipient shall neither solicit nor accept gratuities, favors, or anything of monetary value from contractors or parties to subcontracts. The standards of conduct must provide for disciplinary actions to be applied for violations of the standards by officers, employees, or agents of the Recipient. (See 2 C.F.R. 5 200.318(c)(1).) Business Hours The Recipient shall have its offices open for business, with the entrance door open to the public, and at least one employee on site at all reasonable times for business. "Reasonable" shall be construed according to circumstances, but ordinarily shall mean normal business hours of 8:00 a.m. to 5:00 p.m., local tune, Monday through Friday. Licensing and Permitting All contractors or employees hired by the Recipient shall have all current licenses and permits required for all of the particular work for which they are hired by the Recipient. Rev. 09/03/2015 32 302 Attachment I — Audit Requirements The administration of resources awarded by DEO to the recipient may be subject to audits and/or monitoring by DEO as described in this section. , Monitoring In addition to reviews of audits conducted in accordance with OMB Circular A-133 and Section 215 97, F.S., as revised (see "AUDITS" below), monitoring procedures may include, but not be limited to, on-site visits by DEO staff, limited scope audits as defined by OMB Circular A-133, as revised, and/or other procedures. By entering into this agreement, the recipient agrees to comply and cooperate with any monitoring procedures/processes deemed appropriate by.DEO In the event DEO determines that a limited scope audit of the recipient is appropriate, the recipient agrees to comply with any additional instructions provided by DEO staff to the recipient regarding such audit. The recipient further agrees to comply and cooperate with any inspections, reviews, invesugations, or audits deemed necessary by the Chief Financial Officer'(CFO) or Auditor General. Audits Part I: Federally Funded This part is applicable if the recipient is a State or local government or a non-profit organization as defined in OMB Circular A-133, as revised. 1. In the event that the recipient expends $300,000 ($500,000 for fiscal years ending after December 31, 2003) or more in Federal awards in its fiscal year, the recipient must have a single or program -specific audit conducted in accordance with the provisions of OMB Circular A-133, as revised. Exhibit 1 to this agreement indicates Federal resources awarded through DEO by this agreement. In determining the Federal awards expended in its fiscal year, the recipient shall consider all sources of Federal awards, including Federal resources received from DEO. The determination of amounts of Federal awards expended should be in accordance with the guidelines established by OMB Circular A-133, as revised. An audit of the recipient conducted by the Auditor General in accordance with the provisions of OMB Circular A-133, as revised, will meet the requirements of this part. 2. In connection with the audit requirements addressed in Part I, paragraph 1, the recipient shall fulfill the requirements relative to auditee responsibilities as provided in Subpart C of OMB Circular A-133, as revised. 3 If the recipient expends less than $300,000 ($500,000 for fiscal years ending after December 31, 2003) in Federal awards in its fiscal year, an audit conducted m accordance with the provisions of OMB Circular A-133, as revised, is not required. In the event that the recipient expends less than $300,000 ($500,000 for fiscal years ending after December 31, 2003) in Federal awards in its fiscal year and elects to have an audit conducted in accordance with the provisions of OMB Circular A-133, as revised, the cost of the audit must be paid from non -Federal resources (i.e., the cost of such an audit must be paid from the recipient resources obtained from other than Federal entities) Rev. 09/03/2015 33 303 Attachment I — Audit Requirements 4. 'Title 2 C.F.R. part 200, entitled Unufarn Adnunext atwe Regimements, Cost Pnncipler and _9udit Requmments for Federa/ Awards also known as the Super Circular, supersedes and consolidates the requirements of OMB Circulars A-21, A-87, A-110, A-122, A-89, A-102 and A-133 and is effective for Federal awards or increments of awards issued on or after December 26, 2014 Please refer to 2 C.F.K. part 200 for revised definitions, reporting requirements and auditing thresholds referenced in this attachment and agreement accordingly. Part II: State Funded This part is applicable if the recipient is a non -state entity as defined by Section 215.97(2), Florida Statutes. 1. In the event that the recipient expends a total amount of state financial assistance equal to or in excess of $500,000 in any fiscal year of such recipient (for fiscal years ending September 30, 2004 or thereafter), the recipient must have a State single or project -specific audit for such fiscal year in accordance with Section 215.97, F.S.; applicable rules of the Department of Financial Services; and Chapters 10.550 (local governmental entities) or 10.650 (nonprofit and for-profit organizations), Rules of the Auditor General. Exhibit 1 to this agreement indicates state financial assistance awarded through DEO by this agreement. In determining the state financial assistance expended in its fiscal year, the recipient shall consider all sources of state financial assistance, including state financial assistance received from DEO, other state agencies, and other non -state entities. State financial assistance does not include Federal direct or pass-through awards and resources received by a non -state entity for Federal program matching requirements. 2. In connection with the audit requirements addressed m Part II, paragraph 1, the recipient shall ensure that the audit complies with the requirements of section 215.97(8), Florida Statutes. This includes submission of a financial reporting package as defined by section 215.97(2), Florida Statutes, and Chapters 10.550 (local govemmental entities) or 10.650 (nonprofit and for-profit organizations), Rules of the Auditor General. 3. If the recipient expends less than $500,000 in state financial assistance in its fiscal year (for fiscal years ending September 30, 2004 or thereafter), an audit conducted in accordance with the provisions of section 215.97, Florida Statutes, is not required. In the event that the recipient expends less than $500,000 in state financial assistance in its fiscal year and elects to have an audit conducted in accordance with the provisions of section 215 97, F.S., the cost of the audit must be paid from the non -state entity's resources (i.e., the cost of such an audit must be paid from.the recipient's resources obtained from other than State entities). 4. Additional information regarding the Florida Single Audit Act can be found at: http://www.mvflorida.com/audgen/pages/flsaa.htm Rev 09/03/2015 34 304 Attachment I — Audit Requirements N/A Part III: Other Audit Requirements Part IV: Report Submission 1. Copies of reporting packages for audits conducted in accordance with OMB Circular A-133, as revised, and required by Part I of this agreement shall be submitted, when required by Section .320 (d), OMB Circular A-133, as revised, by or on behalf of the recipient directly to each of the following at the address indicated: A. DEO at each of the following addresses: Electronic copies (preferred). Audit(deo.mvflorida.com or Paper (hard copy): Department Economic Opportunity MSC # 130, Caldwell Builduig 107 East Madison Street Tallahassee, FL 32399-4126 B. The Federal Audit Clearinghouse designated in OMB Circular A-133, as revised (the number of copies required by Sections .320 (d)(1) and (2), OMB Circular A-133, as revised, should be submitted to the Federal Audit Clearinghouse) at the following address. Federal Audit Clearinghouse Bureau of the Census 1201 East 10th Street Jeffersonville, IN 47132 C. Other Federal agencies and pass-through entities in accordance with Sections .320 (e) and (f), OMB Circular A-133, as revised. 2. Pursuant to Section .320 (f), OMB Circular A-133, as revised, the recipient shall submit a copy of the reporting package described in Section .320(c), OMB Circular A-133, as revised and any management letter issued by the auditor, to DEO at each of the following addresses: Electronic copies (preferred): Audit@deo.mvflorida.com or Paper (hard copy): Department Economic Opportunity MSC # 130, Caldwell Building 107 East Madison Street Tallahassee, FL 32399-4126 3. Copies of financial reporting packages required by Part II of this agreement shall be submitted by or on behalf of the recipient directly to each of the following: A. DEO at each of the following addresses: Electronic copies (preferred). Audit(a%deo.myflorida.com or Paper (hard copy): Rev. 09/03/2015 35 305 Attachment I — Audit Requirements Department Economic Opportunity MSC # 130, Caldwell Building 107 East Madison Street Tallahassee, FL 32399-4126 B. The Auditor General's Office at the following address: Auditor General Local Government Audits/342 Claude Pepper Building, Room 401 111 \Vest Madison Street Tallahassee, FL 32399-1450 Email Address: flaudgen localgovt@aud.state.fl.us 4. Copies of reports or the management letter required by Part III of this agreement shall be submitted by or on behalf of the recipient directly to: A. DEO at each of the following addresses: N/A 5. Any reports, management letter, or other information required to be submitted to DEO pursuant to this agreement shall be submitted timely in accordance with OMB Circular A-133, Florida Statutes, and Chapters 10.550 (local governmental entities) or 10.650 (nonprofit and for-profit organizations), Rules of the Auditor General, as applicable. 6. Recipients, when submitting financial reporting packages to DEO for audits done in accordance with OMB Circular A-133 or Chapters 10.550 (local governmental entities) or 10.650 (non-profit and for- profit organizations), Rules of the Auditor General, should indicate the date that the reporting package was delivered to the recipient in correspondence accompanying the reporting package. Part V: Record Retention 1. The recipient shall retain sufficient records demonstrating its compliance with the terms of this agreement for a period of six (6) years from the date the audit report is issued, or six (6) state fiscal years after all reporting requirements are satisfied and final payments have been received, whichever period is longer, and shall allow DEO, or its designee, CFO, or Auditor General access to such records upon request. The recipient shall ensure that audit working papers are made available to DEO, or its designee, CFO, or Auditor General upon request for a period of six (6) years from the date the audit report is issued, unless extended in writing by DEO. In addition, if any litigation, claim, negotiation, audit, or other action involving the records has been started prior to the expiration of the controlling period as identified above, the records shall be retained until completion of the action and resolution of all issues which arise from it, or until the end of the controlling period as identified above, whichever is longer. Rev. 09/03/2015 36 306 Attachment I — Audit Requirements 4. Title 2 C.F.K. part 200, entitled Uarfonn Administrative Regmrements, Cost Pnnap/es and Audit Requnrments for Federal Awards, also known !as the Super Circular, supersedes and consolidates the requirements of OMB Circulars A-21, A-87, A-110, A-122, A-89, A-102 and A-133 and is effective for Federal awards or increments of awards issued on or after December 26, 2014. Please refer to 2 C.F.R. part 200 for revised definitions, reporting requirements and auditing thresholds referenced in this attachment and agreement accordingly. Part II: State Funded This part is applicable if the recipient is a non -state entity as defined by Section 215.97(2), Florida Statutes. 1. In the event that the recipient expends a total amount of state financial assistance equal to or in excess of $500,000 in any fiscal year of such recipient (for fiscal years ending September 30, 2004 or thereafter), the recipient must have a State single or project -specific audit for such fiscal year in accordance with Section 215.97, F.S.; applicable rules of the Department of Financial Services; and Chapters 10.550 (local governmental entities) or 10.650 (nonprofit and for-profit organizations), Rules of the Auditor General. Exhibit 1 to this agreement indicates state financial assistance awarded through DEO by this agreement. In determining the state financial assistance expended in its fiscal year, the recipient shall consider all sources of state financial assistance, including state financial assistance received from DEO, other state agencies, and other non -state entities. State financial assistance does not include Federal direct or pass-through awards and resources received by a non -state entity for Federal program matching requirements. 2. In connection with the audit requirements addressed in Part II, paragraph 1, the recipient shall ensure that the audit complies with the requirements of section 215.97(8), Florida Statutes. This includes submission of a financial reporting package as defined by section 215.97(2), Florida Statutes, and Chapters 10.550 (local governmental entities) or 10.650 (nonprofit and for-profit organizations), Rules of the Auditor General. 3. If the recipient expends less than $500,000 in state financial assistance in its fiscal year (for fiscal years ending September 30, 2004 or thereafter), an audit conducted in accordance with the provisions of section 215.97, Florida Statutes, is not required. In the event that the recipient expends less than $500,000 in state financial assistance in its fiscal year and elects to have an audit conducted in accordance with the provisions of section 215.97, F.S., the cost of the audit must be paid from the non -state entity's resources (i.e., the cost of such an audit must be paid from the recipient's resources obtained from other than State entities). 4. Additional information regarding the Florida Single Audit Act can be found at: http.i/www.mvtloricia.com/audgen/pages/flsaa.litm Rev. 09/03/2015 34 307 Attachment I — Audit Requirements N/A Part III: Other Audit Requirements Part IV: Report Submission 1. Copies of reporung packages for audits conducted m accordance with OMB Circular A-133, as revised, and required by Part 1 of this agreement shall be submitted, when required by Section .320 (d), OMB Circular A-133, as revised, by or on behalf of the recipient directly to each of the following at the address indicated: A. DEO at each of the following addresses: Electronic copies (preferred): t\ uditn.dco.mvflonda.com or Paper (hard copy): Department Economic Opportunity MSC # 130, Caldwell Building 107 East Madison Street Tallahassee, FL 32399-4126 B. The Federal Audit Clearinghouse designated in OMB Circular A-133, as revised (the number of copies required by Sections .320 (d)(1) and (2), OMB Circular A-133, as revised, should be submitted to the Federal Audit Clearinghouse) at the following address: Federal Audit Clearinghouse Bureau of the Census 1201 East 10th Street Jeffersonville, IN 47132 C. Other Federal agencies and pass-through entities in accordance with Sections .320 (e) and (f), OMB Circular A-133, as revised. 2. Pursuant to Section .320 (f), OMB Circular A-133, as revised, the recipient shall submit a copy of the reporting package described in Section :320(c), OMB Circular A-133, as revised and any management letter issued by the auditor, to DEO at each of the following addresses: Electronic copies (preferred): _\udit c deo.mvtlorida.com or Paper (hard copy): Department Economic Opportunity MSC # 130, Caldwell Building 107 East Madison Street Tallahassee, FL 32399-4126 3. Copies of financial reporting packages required by Part II of this agreement shall be submitted by or on behalf of the recipient directly to each of the following: A. DEO at each of the following addresses: Electronic copies (preferred): :\uditOdeo.mvtlorida.com or Paper (hard copy): Rev 09/03/2015 35 308 Attachment I Audit Requirements Dcpartment'Economic Opportunity MSC # 130, Caldwell Building 107 East Madison Street Tallahassee, FL 32399-4126 B. The Auditor General's Office at the following address: Auditor General Local Government Audits/342 Claude Pepper Building, Room 401 111 West Madison Street Tallahassee, FL 32399-1450 Email Address: tlaudgcn localgovt@aud.state.tl.us 4. Copies of reports or the management, letter required by Part III of this agreement shall be submitted by or on behalf of the recipient directly to. A. DEO at each of the following addresses: N/A 5 Any reports, management letter, or other information required to be submitted to DEO pursuant to this agreement shall be submitted timely in accordance with OMB Circular A-133, Florida Statutes, and Chapters 10.550 (local governmental entities) or 10.650 (nonprofit and for-profit organizations), Rules of the Auditor General, as applicable. 6. Recipients, when submitting financial reporting packages to DEO for audits done in accordance with OMB Circular A-133 or Chapters 10.550 (local governmental entities) or 10.650 (non-profit and for- profit organizations), Rules of the Auditor General, should indicate the date that the reporting package was delivered to the recipient in correspondence accompanying the reporting package. Part V: Record Retention 1. The recipient shall retain sufficient records demonstrating its compliance with the terms of this agreement for a period of six (6) years from the date the audit report is issued, or six (6) state fiscal years after all reporting requirements are satisfied and fmal payments have been received, whichever period is longer, and shall allow DEO, or its designee, CFO, or Auditor General access to such records upon request. The recipient shall ensure that audit working papers are made available to DEO, or its designee, CFO, or Auditor General upon request for a period of six (6) years from the date the audit report is issued, unless extended in writing by DEO. In addition, if any litigation, claim, negotiation, audit, or other action involving the records has been started prior to the expiration of the controlling period as identified above, the records shall be retained until completion of the action and resolution of all issues which arise from it, or until the end of the controlling period as identified above, whichever is longer. Rev 09/03/2015 36 3 1 he Kecipient shall be governed by sections 290.0401- 290.048, F.S 4. The Recipient shall perform the obligations in accordance with chapter 73C-23, F.A.C.; the Program Budget, Attachment A of this Agreement; the Activity Work Plan, Attachment B of this Agreement; the Project Narrative from the Recipient's FFY 2013 Application for Funding, Attachment C of this Agreement; Parts 2, 7, and 9 of the Florida Small Cities CDBG FFY 2013 Application for Funding; and Program, Category Specific, and Special Conditions, Attachment D of this Agreement. State Resources Awarded to the Recipient Pursuant to this Agreement Consist of the Following: N/A Matching Resources for Federal Programs: N/A Subject to Section 215.97, Florida Statutes: N/A Compliance Requirements Applicable to State Resources Awarded Pursuant to this Agreement are as Follows: N/A NO1'h,. Title 2 C.F.R. § 200.331 and section 215 97(5), F.S., require that the information about Federal Programs and State Projects included in Exhibit 1 be provided to the Recipient Rev. 09/03/2015 37 309 310 DEO ROM. OILIWITIgyr TT Department of Economic Opportunity — Small Cities Community Development Block Grant Program Small Cities CDBG Program Information Sheet Form SC -30 April, 2015 4. If the recipient is not receiving Electronic Funds Transfer (Ehl) from the State of Florida, please provide an address for transmittal of the reimbursement warrant: Recipient Name: i._.i.--- R € Street Address: 1801 7 Street City, State, Zip: Vero Beach, Florida 32960 5 Please provide a brief Project Description: Service Area 1 — West Wabasso Phase 2 New Sewer Mains The proposed project includes Phase II of the West Wabasso new sewer mains, 16 manholes and laterals. The general location of the proposed project is m the northeast section of Indian River County just north of Vero Beach off of Highway US 1. The boundary streets for the proposed project are in the area south of 510 between 64th Avenue and 62nd Avenue. A new lift station will also be provided south of County Road 510. New sewer mains in the area of West Wabasso will provide for elimination of substandard septic systems and improve quality of life for that community by improving property values and providing access to safe sanitary sewer. A complimentary benefit will be the reconstruction of streets and paving to modern standards, further adding to quality of life m the community. *Please also note the Gifford flood and drainage improvements that includes proposed swales located on the north side of 43rd Street between 25th Avenue on the west and 24th Court on the east do not have surveyed beneficiaries calculated in the CDBG project area as this work will be addressed with non CDBG funds. Service Area 1 — West Wabasso Phase 2 New Sewer Hookups The proposed project includes Phase II of the West Wabasso new sewer hook-ups in the general location northeast section of Indian River County just north of Vero Beach off of Highway US 1. The boundary streets for the proposed project are in the area south of 510 between 64th Avenue and 62nd Avenue. Up to 45 hook-ups are possible, but 30 are claimed for scoring purposes to be conservative m terms of participation in the County's hookup plan which will include making SHIP (State Housing Initiative Funds) available for LMT owner occupied units who choose to apply and meet the qualification requirements. Service Area 2 — Gifford Flood and Drainage Flood and drainage improvements include improving swales and new culverts in the East Gifford area between 28th Avenue to the west, Old Dixie Hwy to the east, 43rd Street to the north and 42nd Street to the south encompassing 42nd Place, 27th Avenue, 26th Avenue, 25th Avenue, 24th Ct. and 24th Avenue. Re -graded swales and new culvert pipes will convey stormwater flows to the existing wet detention pond located south of 42nd Street. *Please also note that the proposed work on 41st Street reflected on pages C-3, C-4, C-11 and C-12 of construction drawings will be addressed with non-CDBG funds. 3 73C-23.0031, FAC 315 ii DEW Department of Economic Opportunity — Small Cities Community Development Block Grant Program Form SC -31 Civil Rights Profile Sheet April, 2015 Recipient Name: Indian River County Contract Number 16DB-OK-10-40-01-N05 Date: October 28, 2015 Demographic Data 1. Total Number of Local Government Employees: 685 (Do not include constitutional officers) 2. Number of Employees who work on CDBG-funded activities: 6 3 Total Number of Local Government Minority Employees: 66(Do not include constitutional officers.) 4. Number of Minority Employees who work on CDBG funded activities: 1 5. Local Government Population #: 138,028 (Counties — do not include populations of incorporated cities.) 6. Local Government Minority Population: 17,392 (Counties — do not include populations of incorporated cities) 7. Local Government Minority Population Percentage: 12.6 (Counties — do not include populations of incorporated cities.) 8. Percentage of Persons of Low- and Moderate -Income in the Local Government: 34,800 (Counties — do not include populations of incorporated cities.) For Neighborhood Revitalization and Commercial Revitalization Projects Only 9. Service Area Population: 198 10. Percentage of Persons of Low- and Moderate -Income in the Service Area: 94% To document civil rights compliance, this profile and the beneficiary table on page 2 must be completed and returned to: Small Cities CDBG Program Department of Economic Opportunity 107 East Madison Street MSC - 400 Tallahassee, Florida 32399-6508 Retain a file copy in the event that a CDBG grants manager wishes to review it during a monitoring visit. 1 73C-23.0031, FAC 316 DEW Department of Economic Opportunity — Small Cities Community Development Block Grant Program Form SC -31 Civil Rights Profile Sheet April, 2015 Instructions for Completing Beneficiary Form For All Subgrants: Use application survey data or census data, as appropriate, to determine beneficiary information. Complete a copy of the form below for each activity, except Administration and Engineering. Submit civil rights information with executed contract and update the data upon completion of subgrant activities. 1. Total Beneficiaries in Service Area: Using project data on eligible individuals, enter number of individual beneficianes in each population group to be assisted. 2. LMI Beneficiaries in Service Area: Using project data regarding individuals, enter number of individual LMI beneficiaries in each population group to be assisted. For Economic Development Subgrants Only (Should be provided at the time of grant completion) 3. Job Applicants: Use job applicant information provided by the employer and enter number of individual job applicants in each population group to complete. 4. Job Hires: Use job applicant and hiring information provided by the employer and enter number of job hires (employees) holding jobs when final job creation requirements have been met. For Housing Subgrants Only: 5. (Complete column 5 below at closeout using data provided by assisted households.) Activity Name: Service Area 1B - New Sewer Line Population Group 1 Total Beneficiaries 2. LMI Beneficianes 3 Job Applicants 4. Employees Hired 5 Housing Beneficianes 6. Hispanic White 12 12 N/A N/A N/A 8 African American 83 79 N/A N/A N/A N/A Asian N/A N/A N/A N/A N/A N/A Native Hawaiian/Pacific Islander N/A N/A N/A N/A N/A N/A American Indian/Alaskan Native N/A N/A N/A N/A N/A N/A Other Multi -Racial 3 3 N/A N/A N/A N/A Female Head of Household 13 N/A N/A N/A N/A N/A Elderly Head of Household 28 N/A N/A N/A N/A N/A Handicapped 9 N/A N/A N/A N/A N/A 2 73C-23.0031, FAC 317 DEO Department of Economic Opportunity — Small Cities Community Development Block Grant Program 1,0001. OLP•OrrISIEwl, Civil Rights Profile Sheet Form SC -31 Activity Name: Service Area 2B- Drainage April, 2015 Population Group 1 Total Beneficiaries 2. LFII Beneficianes 3 Job Applicants 4. Employees Hired 5 Housing Beneficiaries G. Hispanic White 6 6 N/A N/A N/A 0 African American 89 83 N/A N/A N/A N/A Asian N/A N/A N/A N/A N/A N/A Native Hawaiian/Pacific Islander N/A N/A N/A N/A N/A N/A American Indian/Alaskan Native N/A N/A N/A N/A N/A N/A Other Multi -Racial 4 4 N/A N/A N/A N/A Female Head of Household 13 N/A N/A N/A N/A N/A Elderly Head of Household 19 N/A N/A N/A N/A N/A Handicapped 7 N/A N/A N/A N/A N/A 3 73C-23.0031, FAC 318 DEW OPPOOTWErr Department of Economic Opportunity — Small Cities Community Development Block Grant Program Form SC -32 Instructions for Completing CDBG Subgrant Agreement and Attachments 9/22/2015 1. CDBG Subgrant Agreement The Subgrant Agreement binds the local government to the proposed CDI3G project and requires compliance with all applicable CDBG laws, rules, and regulations. The name and contact information for the contact person listed in the Application for Funding has been inserted on page 7 of the Agreement. If the contact person needs to be changed, call your grant manager at the number listed on page 7. Two copies of the Agreement must be submitted to the Department of Economic Opportunity (DEO). Original signatures are required on both copies in three places — the Subgrant Agreement Signature Page (page 15), the last page of Attachment E— Civil Rights Compliance (page 32), and the eCDBG Access Authorization Form (Attachment K — page 42) The two originals of the Agreement must be returned to DEO within 60 days of the local government's receipt of the Agreement. Following final signature by DEO, a fully executed copy of the Agreement will be mailed to the Chief Elected Officer. There are a number of new and revised terms and conditions in the subgrant agreement. Staff members who will be responsible for implementing the subgrant agreement should become familiar with them, especially conditions 23-27 on pages 12-14. Program, Category Specific, and Special Conditions are contained in Attachment D of the Agreement. Fair Housing, Equal Employment Opportunity, Section 504/Americans with Disabilities Act, and Section 3 requirements are contained in Attachment E. Attachment F contains State and Federal Statutes and Regulations. Staff should also become familiar with the requirements listed in these three attachments. 2. Program Budget — Attachment A The program Budget has been completed based on the budget information included in the Application for Funding. If any changes are needed to the Program Budget, contact your grant manager. 3. Activity Work Plan — Attachment B The Activity Work Plan has been completed based on information from the Application for Funding and the contact person/consultant listed in the application. It reflects a time line when the subgrant activities that are included in the Program Budget will be completed and when funds will be requested from DEO. If any changes are needed to the Activity Work Plan, contact your grant manager. The Department reserves the right to reject any proposed work plans that fail to demonstrate an orderly progression of activities over the term of the Agreement. 4. Project Narrative — Attachment C The Project Narrative from the Application for Funding has been copied into the Agreement. The narrative is part of the Scope of Work for the subgrant. 5. Civil Rights Compliance — Attachment E Attachment E requires each Recipient of a CDBG Subgrant Agreement to certify that it is in compliance with Federal laws related to Fair Housing, Equal Employment Opportunity, Section 504/Americans with Disabilities Act, and Section 3 of the Housing and Urban Development Act of 1968. The Chief Elected Officer must sign each copy of Attachment E certifying that the Recipient shall comply with all provisions listed in the attachment. 319 1 DEW Department of Economic Opportunity — Small Cities Community Development Block Grant Program Form SC -32 Instructions for Completing CDBG Subgrant Agreement and Attachments '9/22/2015 6. Audit Compliance Certification —Attachment J Do not sign or date the Audit Compliance Certification form. This form will have to be submitted to DEO each November until the Agreement is final closed. 7. eCDBG Access Authorization Form — Attachment K An eCDBG Access Authorization Form with original signatures must be completed for each copy of the Agreement. The eCDBG Access Authorization Form is Attachment K of the Agreement. The purpose of this form is to identify a maximum of two individuals in your local government who are authorized to submit Request for Funds to DEO, and, if apphcable, to designate the bank account where CDBG funds are to be electronically deposited. Unless the local government will use local funds to initially pay for project costs and then request reimbursement from the grant, a separate non-interest bearing checking account must be maintained for each CDBG grant. Each of the individuals authorized to sign checks for the distribution of CDBG funds pursuant to the Agreement must be bonded or insured. Please identify the non-interest bearing bank account number, bank name, and address, as well as the names and titles of the persons authorized to request funds. A copy of Attachment K, containing the original signatures of the chief elected official and those individuals authorized to request funds and submit same to DEO electronically, must be included with the each copy of the signed Agreement. 8. If anyone other than the Chief Elected Officer will be authorized to execute the Agreement or to sign amendment requests, reports, or other contractually required documents, a copy of the resolution or other action by the legislative body authorizing the delegation must be attached to the Agreement, unless previously included with the application. 9. Small Cities CDBG Program Information Sheet, Form SC -30 The Small Cities CDBG Program Information Sheet,. Form SC -30, (attached) must be completed. It provides names and contact information for the Chief Elected Official, Chief Financial Officer, Project Contact, Civil Rights Contacts, and the paid consultant (if applicable). The form also requests some administrative data and a brief project description. This information will be used to load data into eCDBG. One copy of the form must be returned to DEO with your executed Agreement. 10. Civil Rights Profile Sheet, Form SC -31 Submit one completed copy of the Civil Rights Profile Sheet, Form SC -31, to DEO to facilitate the civil rights review. 320 Contract #28467 Encumbrance #15008098 COST -SHARE AGREEMENT BETWEEN THE ST. JOHNS RIVER WATER MANAGEMENT DISTRICT AND INDIAN RIVER COUNTY THIS AGREEMENT ("Agreement") is entered into by and between the GOVERNING BOARD of the ST. JOHNS RIVER WATER MANAGEMENT DISTRICT (the "District"), whose address is 4049 Reid Street, Palatka, Florida 32177, and INDIAN RIVER COUNTY ("Recipient"), 1801 27`h Street, Building A, Vero Beach, Florida 32960-3388. All references to the parties hereto include the parties, their officers, employees, agents, successors, and assigns. RECITALS The waters of the state of Florida are among its basic resources, and it has been declared to be the policy of the Legislature to promote the conservation, development, and proper utilization of surface and ground water. Pursuant to chapter 373, Fla. Stat., the District is responsible for the management of the water resources within its geographical area. The District 2015-2016 cost -share funding program is designed to fund the construction of local stormwater management and alternative water supply projects as well as conservation implementation projects. Its goals are to contribute to: 1) reduction in water demand through indoor and outdoor conservation measures; 2) development of alternative or non-traditional water supply sources; such as reclaimed water, surface water, or seawater; 3) water quality improvements (for example, nutrient -loading reduction in springsheds or other surface -water systems); and 4) water resource development opportunities (for instance, increasing available source water through expansion or development of surface -water storage). The current cost -share funding program also recognizes the importance of providing.funding opportunities for construction of flood protection and natural -systems restoration projects, which are important components of the District's core mission focus. The District has determined that providing cost -share funding to Recipient for the purposes provided for herein will benefit the water resources and one or more of the District's missions and initiatives. At its August 2015 meeting, the Governing Board selected Recipient's proposal for cost - share funding. The parties have agreed to jointly fund the following project in accordance with the funding formula further described in the Statement of Work, Attachment A (hereafter the "Project"): West Wabasso Septic to Sewer Project In consideration of the above recitals, and the funding assistance described below, Recipient agrees to perform and complete the activities provided for in the Statement of Work, Attachment A. Recipient shall complete the Project in conformity with the contract documents and all attachments and other items incorporated by reference herein. This Agreement consists of all of the following documents: (1) Agreement, (2) Attachment A - Statement of Work; and (3) all other attachments, if any. The parties hereby agree to the following terms and conditions. Page 1 of 14 321 Contract #28467 Encumbrance #S008098 1. TERM; WITHDRAWAL OF OFFER. (a) The term of this Agreement is from the date upon which the last party has dated and executed the same ("Effective Date") until September 30, 2017 ("Completion Date"). Recipient shall not commence the Project until any required submittals are received and approved. Time is of the essence for every aspect of this Agreement, including any time extensions. Any request for an extension of time beyond the Completion Date must be made before July 1, 2017. Timely requests to extend, for longer than three months, the Completion Date of the Agreement for projects whose District contribution exceeds $100,000 may only be approved by the District's Governing Board. Notwithstanding specific mention that certain provisions survive termination or expiration of this Agreement, all provisions of this Agreement that by their nature extend beyond the Completion Date survive termination or expiration hereof. (b) This Agreement constitutes an offer until authorized, signed and returned to the District by Recipient. This offer terminates forty-five (45) days after receipt by Recipient; provided, however, that Recipient may submit a written request for extension of this time limit to the District's Project Manager, stating the reason(s) therefor. Request for extension of time after the forty-five (45) days will be denied. The Project Manager shall notify Recipient in writing if an extension is granted or denied. If granted, this Agreement shall be deemed modified accordingly without any further action by the parties. (c) If the construction, which is eligible for District reimbursement, does not begin before September 30, 2016, or if the first invoice for non -construction projects is not submitted by September 30, 2016, the cost -share agreement will be subject to termination and the funds subject to reallocation. 2. DELIVERABLES. Recipient shall fully implement the Project, as described in the Statement of Work, Attachment A. Recipient is responsible for the professional quality, technical accuracy, and timely completion of the Project. Both workmanship and materials shall be of good quality. Unless otherwise specifically provided for herein, Recipient shall provide and pay for all materials, labor, and other facilities and equipment necessary to complete the Project. The District's Project Manager shall make a final acceptance inspection of the Project when completed and finished in all respects. Upon satisfactory completion of the Project, the District will provide Recipient a written statement indicating that the Project has been completed in accordance with this Agreement. Acceptance of the final payment by Recipient shall constitute a release in full of all claims against the District arising from or by reason of this Agreement. 3. OWNERSHIP OF DELIVERABLES. Unless otherwise provided herein, the District does not assert an ownership interest in any of the deliverables under this Agreement. 4. AMOUNT OF FUNDING. (a) For satisfactory completion of the Project, the District shall pay Recipient thirty-three percent (33%) of the total construction cost of the Project, but in no event shall the District cost -share exceed $343,677.05. The District cost -share is not subject to modification based upon price escalation in implementing the Project during the term of this Agreement. Recipient shall be responsible for payment of all costs necessary to ensure Page 2 of 14 322 Contract #28467 Encumbrance 145008098 completion of the Project. Recipieht shall notify the District's Project Manager in writing upon receipt of any additional external funding for the Project not disclosed prior to execution of this Agreement. (b) "Construction cost" is defined to include actual costs of constructing Project facilities, including construction management. Land acquisition, engineering design, and permitting costs are excluded. Construction cost does not include any costs incurred prior to the Effective Date, unless expressly authorized by the Statement of Work. Costs that are excluded will not be credited toward Recipient's cost -share. (c) Cooperative funding shall not be provided for expenses incurred after the Completion Date. 5. PAYMENT OF INVOICES. (a) Recipient shall submit itemized invoices as per the Statement of Work, Attachment A for reimbursable expenses by one of the following two methods: (1) by mail to the St. Johns River Water Management District, Finance Director, 4049 Reid Street, Palatka, Florida 32177, or (2) by e-mail to acctpay@sjrwmd.com. The invoices shall be submitted in detail sufficient for proper pre -audit and post -audit review. Invoices shall include a copy of contractor and supplier invoices to Recipient and proof of payment. Recipient shall be reimbursed for thirty-three percent (33%) of approved cost or the not -to -exceed sum of $343,677.05, whichever is less. The District shall not withhold any retainage from this reimbursement. District reimbursement is subject to annual budgetary limitation, if applicable, as provided in subsection (g). If necessary for audit purposes, Recipient shall provide additional supporting information as required to document invoices. (b) End of District Fiscal Year Reporting. The District's fiscal year ends on September 30. Irrespective of the invoicing frequency, the District is required to account for all encumbered funds at that time. When authorized under the Agreement, submittal of an invoice as of September 30 satisfies this requirement. The invoice shall be submitted no later than October 30. If the Agreement does not authorize submittal of an invoice as of September 30, Recipient shall submit, prior to October 30, a description of the additional work on the Project completed between the last invoice and September 30, and an estimate of the additional amount due as of September 30 for such Work. If there have been no prior invoices, Recipient shall submit a description of the work completed on the Project through September 30 and a statement estimating the dollar value of that work as of September 30. (c) Final Invoice. The final invoice must be submitted no later than forty-five (45) days after the Completion Date; provided, however, that when the Completion Date corresponds with the end of the District's fiscal year (September 30), the final invoice must be submitted no later than thirty (30) days after the Completion Date. Final invoices that are submitted after the requisite date shall be subject to a penalty of ten percent (10%) of the invoice. This penalty may be waived by the District, in its sole judgment and discretion, upon a showing of special circumstances that prevent the timely submittal of the final invoice. Recipient must request approval for delayed submittal of the final invoice not later than ten (10) days prior to the due date and state the basis for the delay. Page 3 of 14 323 Contract #28467 Encumbrance 16008098 (d) All invoices shall include the following information (1) District contract number; (2) District encumbrance number; (3) Recipient's name, address, and authorization to directly deposit payment into Recipient's account (if Recipient has not yet provided the District with a completed Direct Deposit Authorization form, (4) Recipient's invoice number and date of invoice; (5) District Project Manager; (6) Recipient's Project Manager; (7) supporting documentation as to cost and/or Project completion (as per the cost schedule and other requirements of the Statement of Work); (8) Progress Report (if required); (9) Diversity Report (if otherwise required herein). Invoices that do not correspond with this paragraph shall be returned without action within twenty (20) business days of receipt, stating the basis for rejection. Payments shall be made within forty-five (45) days of receipt of an approved invoice. (e) Travel expenses. If the cost schedule for this Agreement includes a line item for travel expenses, travel expenses shall be drawn from the project budget and are not otherwise compensable. If travel expenses are not included in the cost schedule, they are a cost of providing the service that is borne by Recipient and are only compensable when specifically approved by the District as an authorized District traveler. In such instance, travel expenses must be submitted on District or State of Florida travel forms and shall be paid pursuant to District Administrative Directive 2000-02. (f) (g) Payments withheld. The District may withhold or, on account of subsequently discovered evidence, nullify, in whole or in part, any payment to such an extent as may be necessary to protect the District from loss as a result of: (1) defective work not remedied; (2) failure to maintain adequate progress in the Project; (3) any other material breach of this Agreement. Amounts withheld shall not be considered due and shall not be paid until the ground(s) for withholding payment have been remedied. Annual budgetary limitation. For multi -fiscal year agreements, the District must budget the amount of funds that will be expended during each fiscal year as accurately as possible. The Statement of Work, Attachment A, includes the parties' current schedule for completion of the Work and projection of expenditures on a fiscal year basis (October 1— September 30) ("Annual Spending Plan"). If Recipient anticipates that expenditures will exceed the budgeted amount during any fiscal year, Recipient shall promptly notify the District's Project Manager and provide a proposed revised work schedule and Annual Spending Plan that provides for completion of the Work without increasing the Total Compensation. The last date for the District to receive this request is August 1 of the then -current fiscal year. The District may in its sole discretion prepare a District Supplemental Instruction Form incorporating the revised work schedule and Annual Spending Plan during the then -current fiscal year or subsequent fiscal year(s). 6 LIABILITY AND INSURANCE. Each party is responsible for all personal injury and property damage attributable to the negligent acts or omissions of that party, its officers, employees and agents. Recipient accepts all risks arising from construction or operation of the Project. Nothing contained herein shall be construed or interpreted as denying to any party any remedy or defense available under the laws of the state of Florida, nor as a waiver of sovereign immunity of the state of Florida beyond the waiver provided for in section 768.28, Fla Stat., as amended. Each party shall acquire and maintain throughout the term of this Agreement such liability, workers' compensation, and automobile insurance as required by their current rules and regulations. Page 4 of 14 324 Contract #►28467 Encumbrance #S008098 shall submit the Project Progress Reports to the District's Project Manager and District's Budget Manager within thirty (30) days after the closing date of each calendar quarter (March 31, June 30, September 30 and December 31) (b) Performance Monitoring For as long as the Project is operational, the District shall have the right to inspect the operation of the Project during normal business hours upon reasonable prior notice. Recipient shall make available to the District any data that is requested pertaining to performance of the Project. 10. FAILURE TO COMPLETE PROJECT. (a) Should Recipient fail to complete the Project, Recipient shall refund to the District all of the funds provided to Recipient pursuant to this Agreement. However, the District, in its sole judgment and discretion, may determine that Recipient has failed to complete the Project due to circumstances that are beyond Recipient's control, or due to a good faith determination that the Project is no longer environmentally or economically feasible. In such event, the District may excuse Recipient from the obligation to return funds provided hereunder. If the Project has not been completed within thirty (30) days after the Completion Date, Recipient shall provide the District with notice regarding its intention as to completion of the Project. The parties shall discuss the status of the Project and may mutually agree to revise the time for Project completion or the scope of the Project. Failure to complete the Project within ninety (90) days after the Completion Date shall be deemed to constitute failure to complete the Project for the purposes of this provision. (b) In the event the Project constitutes a portion of the total functional project, this paragraph shall apply in the event the total functional project is not completed. In such event, the 90 - day timeframe provided herein shall commence upon the date scheduled for completion of the total functional project at the time of execution of this Agreement, unless extended by mutual agreement of the parties. Paragraphs 10(a) and 10(b) shall survive the termination or expiration of this Agreement. 11. TERMINATION. If Recipient materially fails to fulfill its obligations under this Agreement, including any specific milestones established herein, the District may provide Recipient written notice of the deficiency by forwarding a Notice to Cure, citing the specific nature of the breach. Recipient shall have thirty (30) days following receipt of the notice to cure the breach. If Recipient fails to cure the breach within the thirty (30) day period, the District shall issue a Termination for Default Notice terminating this Agreement without further notice. In such event, Recipient shall refund to the District all funds provided to Recipient pursuant to this Agreement within thirty (30) days of such termination. The District may also terminate this Agreement upon ten (10) days written notice in the event of any material misrepresentations in the Project Proposal. ADDITIONAL PROVISIONS (Alphabetical) 12. ASSIGNMENT. Recipient shall not assign this Agreement, or any monies due hereunder, without the District's prior written consent. Recipient is solely responsible for fulfilling all work elements in any contracts awarded by Recipient and payment of all monies due. No provision of this Agreement shall create a contractual relationship between the District and any of Recipient's contractors or subcontractors. Page 6 of 14 326 Contract 1428467 Encumbrance 16008098 13 AUDIT; ACCESS TO RECORDS; REPAYMENT OF FUNDS. (a) Maintenance of Records. Recipient shall maintain its books and records such that receipt and expenditure of the funds provided hereunder are shown separately from other expenditures in a format that can be easily reviewed. Recipient shall keep the records of receipts and expenditures, copies of all reports submitted to the District, and copies of all invoices and supporting documentation for at least five (5) years after expiration of this Agreement. In accordance with generally accepted governmental auditing standards, the District shall have access to and the right to examine any directly pertinent books and other records involving transactions related to this Agreement. In the event of an audit, Recipient shall maintain all required records until the audit is completed and all questions are resolved. Recipient will provide proper facilities for access to and inspection of all required records. (b) Repayment of Funds. District funding shall be subject to repayment after expiration of this Agreement if, upon audit examination, the District finds any of the following: (1) Recipient has spent funds for purposes other than as provided for herein; (2) Recipient has failed to perform a continuing obligation of this Agreement; (3) Recipient has received duplicate funds from the District for the same purpose; (4) Recipient has been advanced or paid unobligated funds; (5) Recipient has been paid funds in excess of the amount Recipient is entitled to receive under the Agreement; and/or (6) Recipient has received more than one hundred percent (100%) contributions through cumulative public agency cost -share funding. 14. CIVIL RIGHTS. Pursuant to chapter 760, Fla. Stat., Recipient shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin, age, handicap, or marital status. 15. DISPUTE RESOLUTION. Recipient is under a duty to seek clarification and resolution of any issue, discrepancy, or dispute involving performance of this Agreement by submitting a written statement to the District's Project Manager no later than ten (10) business days after the precipitating event. If not resolved by the Project Manager, the Project Manager shall forward the request to the District's Office of General Counsel, which shall issue a written decision within ten (10) business days of receipt. This determination shall constitute final action of the District and shall then be subject to judicial review upon completion of the Project. 16. DIVERSITY REPORTING. The District is committed to the opportunity for diversity in the performance of all cost-sharing agreements, and encourages Recipient to make a good faith effort to ensure that women and minority-owned business enterprises (W/MBE) are given the opportunity for maximum participation as contractors. The District will assist Recipient by sharing information on W/MBEs. Recipient shall provide with each invoice a report describing: (1) the company names for all W/MBEs; (2) the type of minority, and (3) the amounts spent with each during the invoicing period. The report will also denote if there were no W/MBE expenditures. 17. GOVERNING LAW, VENUE, ATTORNEY'S FEES, WAIVER OF RIGHT TO JURY TRIAL. This Agreement shall be construed according to the laws of Florida and shall not be construed more strictly against one party than against the other because it may have been drafted by one of the parties. As used herein, "shall" is always mandatory. In the event of any legal proceedings arising from or related to this Agreement: (1) venue for any state or federal legal proceedings shall be in Orange County; (2) Page 7 of 14 327 Contract 1#28467 Encumbrance 14S008098 each party shall bear its own attorney's fees, including appeals; (3) for civil proceedings, the parties hereby consent to trial by the court and waive the right to jury trial 18. INDEPENDENT CONTRACTORS. The parties to this Agreement, their employees and agents, are independent contractors and not employees or agents of each other. Nothing in this Agreement shall be interpreted to establish any relationship other than that of independent contractors during and after the term of this Agreement. Recipient is not a contractor of the District. The District is providing cost -share funding as a cooperating governmental entity to assist Recipient in accomplishing the Project. Recipient is solely responsible for accomplishing the Project and directs the means and methods by which the Project is accomplished. Recipient is solely responsible for compliance with all labor, health care, and tax laws pertaining to Recipient, its officers, agents, and employees. 19. CONFLICTING INTEREST IN RECIPIENT. Recipient certifies that no officer, agent, or employee of the District has any material interest, as defined in section 112.312, Fla. Stat., either directly or indirectly, in the business of Recipient to be conducted hereby, and that no such person shall have any such interest at any time during the term of this Agreement. 20. NON -LOBBYING. Pursuant to section 216.347, Fla. Stat., as amended, Recipient agrees that funds received from the District under this Agreement shall not be used for the purpose of lobbying the Legislature or any other state agency. 21. PERMITS. Recipient shall comply with all applicable federal, state and local laws and regulations in implementing the Project and shall include this requirement in all subcontracts pertaining to the Project. Recipient shall obtain any and all governmental permits necessary to implement the Project. Any activity not properly permitted prior to implementation or completed without proper permits does not comply with this Agreement and shall not be approved for cost -share funding. 22. PUBLIC ENTITY CRIME. A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid, proposal, or reply on a contract to provide any goods or services to a public entity; may not submit a bid, proposal, or reply on a contract with a public entity for the construction or repair of a public building or public work; may not submit bids, proposals, or replies on leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity; and may not transact business with any public entity in excess of the threshold amount provided in s. 287.017 for CATEGORY TWO ($35,000) for a period of 36 months following the date of being placed on the convicted vendor list. 23. PUBLIC RECORDS. Records of Recipient that are made or received in the course of performance of the Project may be public records that are subject to the requirements of chapter 119, Fla. Stat. If Recipient receives a public records request, Recipient shall promptly notify the District's Project Manager. Each party reserves the right to cancel this Agreement for refusal by the other party to allow public access to all documents, papers, letters, or other materials related hereto and subject to the provisions of chapter 119, Fla. Stat., as amended. 24. ROYALTIES AND PATENTS. Recipient certifies that the Project does not, to the best of its information and belief, infringe on any patent rights. Recipient shall pay all royalties and patent and license fees necessary for performance of the Project and shall defend all suits or claims for Page 8 of 14 328 Contract 428467 Encumbrance 415008098 infringement of any patent rights and save and hold the District harmless from Toss to the extent allowed by Florida law. IN WITNESS WHEREOF, the St. Johns River Water Management District has caused this Agreement to be executed on the day and year written below in its name by its Executive Director, and Recipient has caused this Agreement to be executed on the day and year written below in its name by its duly authorized representatives, and, if appropriate, has caused the seal of the corporation to be attached. This Agreement may be executed in separate counterparts, which shall not affect its validity Upon execution, this Agreement constitutes the entire agreement of the parties, notwithstanding any stipulations, representations, agreements, or promises, oral or otherwise, not printed or inserted herein. This Agreement cannot be changed by any means other than written amendments referencing this Agreement and signed by all parties. ST. JOHNS RIVER WATER INDIAN RIVER COUNTY MANAGEMENT DISTRICT By: . By: Ann B. Shortelle, Ph.D., Executive Director (or designee) Date: ONLY AS TO FORM AND LEGALITY William Abrams, Sr. Assistant General Counsel ATTACHMENTS Attachment A - Statement of Work Attachment B - Project Progress Report Form Attachment C - District Supplemental Instructions Form 2015-16 District Cost -Share Initiative Last updated: 9-9-15 Page 9 of 14 Date: Bob Solari, Chairman Attest: Jeffrey R. Smith Clerk of Court and Comptroller Dylan T. Reingold, County Attorney 329 Contract 1128467 Encumbrance #5008098 ATTACHMENT A - STATEMENT OF WORK WEST WABASSO SEPTIC TO SEWER PROJECT INDIAN RIVER COUNTY I. INTRODUCTION/BACKGROUND The St. Johns River Water Management District (District) is continuing its Cooperative Cost Share Initiative Program in Fiscal Year (FY) 2015-2016 to develop and implement resource and water supply development projects and promote conservation. Each project selected for funding will have a positive benefit to Minimum Flows and Levels (MFLs), water quantity, water quality, and/or natural systems and supports the District's Strategic Initiatives Indian River County (Recipient) has requested and been selected as a participant in this cost share program. On August 11, 2015, the District's Governing Board approved funding for the Recipient's West Wabasso Septic to Sewer Project for a not to exceed amount of $343,677.05 towards the estimated construction cost of $1,041,445.60. II. OBJECTIVES The objective of this contract is to eliminate groundwater contamination caused by the poor treatment efficiencies existing and future Onsite Sewage Treatment & Disposal System (OSTDS) which ultimately discharge into the Indian River Lagoon. The elimination of OSTDS's will reduce Total Maximum Daily Load (TMDL) loading to the lagoon (an estimated 3,224 pounds/year of Total Nitrogen and 520 pounds/year of Total Phosphorus). III. SCOPE OF WORK The Recipient plans to convert 57 septic systems to central sewer and construct stub -outs for 47 vacant properties for future connection. The project area has a mixed land use designation of primarily residential and a few commercial properties and is a financially disadvantaged community. IV. PROJECT ADMINISTRATION AND DELIVERABLES The Recipient shall be responsible for the following: • Complete and obtain final project design, construction plans, and specifications; • Obtain all required permits, including right of access to the project sites, related to project construction and subsequent operation and maintenance of the completed work; • Assure compliance with all permits and permit conditions; • Provide procurement for project construction; • Perform supervision and inspection of construction; • Perform construction contract administration; • Assure compliance with cost accounting practices and procedures required for reimbursement of cost share funds expended. The Recipientshallprovide the following to the District's Project Manager: • A copy of Recipient's executed construction contract documents; Page 10 of 14 330 Contract #28467 Encumbrance #5008098 • A copy of any subsequent change orders to the contract; • Timely invoices for actual construction costs in accordance with this cost share agreement (i.e. quarterly, with appropriate substantiation that demonstrates that the applicant has paid for the total work cost and is seeking reimbursement up to the match amount) to enable proper review by the District's Project Manager prior to payment authorization, • Quarterly progress reports identifying project progress to date, key milestones reached, overall project schedule versus time for project completion, key issues to be resolved, project construction photos; quarterly reports shall also be emailed to the District's Budget Manager at mlicourt@sjrwmd com; • Certification of construction completion by a Professional Engineer registered in the state of Florida. The Recipient shall ensure the tasks in the Task Identification section below are completed. V. TASK IDENTIFICATION AND TIME FRAMES The expiration date of this cost share agreement is September 30, 2017. The projected schedule is as follows: VI. BUDGET/COST SCHEDULE For satisfactory completion of the Project, the District shall pay Recipient thirty-three percent (33%) of the actual construction cost of the Project, but in no event shall the District's cost -share exceed $343,677.05. It is anticipated that the FY breakdown will be $46,497.00 for FY 2015-2016 and $291,180.05 for FY 2016- 2017. Recipient shall invoice the District quarterly with appropriate documentation. Invoices shall include a copy of the contractor's invoices submitted to the Recipient, proof of payment by Recipient, and other required supporting documentation for reimbursement up to match amount. For in-house expenses, Recipient shall provide copies of all receipts for materials and a system report showing documentation of staff time or other proof of staff time expenses for the Project. The final invoice shall be submitted with the final project report. If the total actual cost of this project is less than originally estimated, the District's cost -share amount shall be reduced accordingly. Recipient may invoice more frequently submitting all required documentation and include general status information. Recipient may invoice the District for Project construction work beginning October 1, 2015. Page 11 of 14 331 Task Description Anticipated Start Date Anticipated Completion Date Task 1 Complete 100% Construction Plans, and Permits November 2015 December 2015 Task 2 Develop bid documents and advertise for bids December 2015 February 2016 Task 3 Award construction and issue notice to proceed (NTP) April 2016 July 2016 Task 4 Mobilization, Install SWPP & Submit/approve Shop drawing July 2016 September 2016 Task 5 Install gravity sewer main, manholes and sewer laterals October 2016 February 2017 Task 6 Restore roadway, swales and demobilization February 2017 July 2017 Task 7 Finalize Contractor Payments July 2017 September 2017 VI. BUDGET/COST SCHEDULE For satisfactory completion of the Project, the District shall pay Recipient thirty-three percent (33%) of the actual construction cost of the Project, but in no event shall the District's cost -share exceed $343,677.05. It is anticipated that the FY breakdown will be $46,497.00 for FY 2015-2016 and $291,180.05 for FY 2016- 2017. Recipient shall invoice the District quarterly with appropriate documentation. Invoices shall include a copy of the contractor's invoices submitted to the Recipient, proof of payment by Recipient, and other required supporting documentation for reimbursement up to match amount. For in-house expenses, Recipient shall provide copies of all receipts for materials and a system report showing documentation of staff time or other proof of staff time expenses for the Project. The final invoice shall be submitted with the final project report. If the total actual cost of this project is less than originally estimated, the District's cost -share amount shall be reduced accordingly. Recipient may invoice more frequently submitting all required documentation and include general status information. Recipient may invoice the District for Project construction work beginning October 1, 2015. Page 11 of 14 331 Contract #28467 Encumbrance fIS008098 Recipient shall submit quarterly progress reports to the District's Project Manager and the District's Budget Manager within 15 days of the end of quarter for work accomplished during each quarter The email address for the District's Budget Manager is mlicourt@sjrwmd.com. The Recipient shall submit a final project report within 30 days of Final Completion and acceptance by Brevard County detailing the Project's accomplishments and any issues resolved during the course of the work. Estimated Cost Schedule for Reimbursement of $46,497.00 for FY 2015-2016 (all dollar amounts are approximate and may be reallocated between the tasks for the two FYs) Task Description Estimated Task Amount Estimated Reimbursement Amount Task 1 Complete 100% Construction Plans, and Permits $ 109,559.02 $ 0.00 Task 2 Develop bid documents and.advertise for bids $ 5,000.00 $ 0.00 Task 3 Award construction and issue notice to proceed (NTP) $ 0.00 $ 0.00 Task 4 Mobilization, Install SWPP & Submit/approve Shop drawing $ 140,900.00 $ 46,497.00 Estimated Cost Schedule for Reimbursement of $297,180.05 for FY 2016-2017 (all dollar amounts are approximate and may be reallocated between the tasks for the two FYs) Page 12 of 14 332 Description Total Task Cost Reimbursement Amount Task 5 Install gravity sewer main, manholes and sewer laterals $ 661,545.60 $ 218,310.05 Task 6 Restore roadway, swales and demobilization $ 239,000.00 $ 78,870.00 Task 7 Finalize Contractor Payments $ 104,144.56 $ 0.00 Page 12 of 14 332 Contract #28467 Encumbrance #S008098 ATTACHMENT B — PROJECT PROGRESS REPORT Page 13 of 14 333 I d ATTACHMENT B St. Johns River Water Management District Project Progress Report Contract/Project Identification Date: Report Number: month/day/year Project Name: West Wabasso Septic to Sewer Project Recipient: Indian River County SJRWMD Contract Number 28467 Construction Schedule Start Date (mm/dd/yy) Completion (mm/dd/yy). Budget Total Budget: Expended To -date: Expended This Period. Percent Budget Expended: SJRWMD Project Manager. Melisa Diolosa Recipient's Project Manager. Arjuna Weragoda, P E Reporting Period Beginning Date (mm/dd/yy) Ending Date (mm/dd/yy)• Duration Planned Duration: Duration To -date: Duration This Period: Percent Duration Expended: i Weeks Weeks Weeks Anticipated Future Payment Requests: 3 Months 6 Months 9 Months 12 Months Tasks/Milestones/Delivgrables Scheduled fo Task Number -.-- - a -..__ .............., Tasks/Milestones/Deliverables ..c,.. Start Date a., uaya. Finish Date Percent Complete Projected Finish Date Problems, Issues, Solutions, Anticipated deviations from schedule: Attach an additional page of notes if necessary to explain reasons for lateness or unusual events or circumstances. 334 Contract #28467 Encumbrance 45008098 ATTACHMENT C — DISTRICT'S SUPPLEMENTAL INSTRUCTIONS (sample) DISTRICT SUPPLEMENTAL INSTRUCTIONS # DATE: TO: FROM: , Project Manager CONTRACT/PURCHASE ORDER NUMBER: CONTRACT TITLE: The Work shall be carried out in accordance with the following supplemental instruction issued in accordance with the Contract Documents without change in the Contract Sum or Contract Time. Prior to proceeding in accordance with these instructions, indicate your acceptance of these instructions for minor changes to the work as consistent with the Contract Documents and return to the District's Project Manager. 1. CONTRACTOR'S SUPPLEMENTAL INSTRUCTIONS: 2. DESCRIPTION OF WORK TO BE CHANGED: 3. DESCRIPTION OF SUPPLEMENTAL INSTRUCTION REQUIREMENTS: Contractor's approval: (choose one of the items below): Approved: Date: (It is agreed that these instructions shall not result in a change in the Total Compensation or the Completion Date.) Approved: Date: (Contractor agrees to implement the Supplemental Instructions as requested, but reserves the right to seek a Change Order in accordance with the requirements of the Agreement.) Approved: Date: , District Project Manager Acknowledged: Date: , District Contracts Administrator cc: Contract/Purchasing file Financial Management Page 14 of 14 3351 Indian River County Community Development Block Grant Program (CDBG) & 2015-2016 SJRWMD Cost Share Funding Grant Program Agreements Agenda Item 12G.2 December 1, 2015 Indian River County CDBG-NR & SJRWMD 15/16 Cost Share Grant Program Project Process to date 1. CATF Meeting — November 6, 2014 CATF recommends to Commission development of application for proposed Neighborhood Revitalization (NR) category 2. First Public Hearing — December 16, 2014 Commission accepts CATF recommendation and authorizes development of Neighborhood Revitalization application 3. Second Public Hearing —June 2, 2015 review the specific project, draft application, allow public input and approve resolution to authorize signatures and leverage 4. March 11, 2015- Submitted SJRWMD Cost -Share Funding Application for the West Wabasso Septic to Sewer 5. August 27, 2015- St. Johns River Water Management District (SJRWMD) informed the County, successful FY 15-16 Cost Share grant award 6. October 21, 2015- Florida Department of Economic Opportunity (FDEO) notified the County that the County's CDBG application fell within the fundable range CATF= Citizens Advisory Task Force NR= Neighborhood Revitalization 335- A- 1 Scope of Work • The proposed project includes Phase II of the West Wabasso new sewer project in the area of 84th Place, 84th Street, 64th Avenue, 63rd Court, 63rd Avenue, 62"d Avenue south of County Road 510, and • Gifford flood and drainage improvements in the area between 28th Avenue and Old Dixie Highway south of 43rd Street along 43rd Street, 42nd Place, 42nd Street, 27th Avenue, 26th Avenue, 25th Avenue, 24th Court and 24th Avenue. 335 - A- 2 JU ICT r'--77;'--.7-1-.,RISD ION:MAP - .. _ .. _. .., . .. _.:._._.... ...I -PROJECT LOCATIOY MAP . . i k a. COUNTY LOCATION MAP GRAVITYSEWERP E : s— ill .I._ : • 1,: .4c"� ',--1.::.:•!•' � s_--�.— i-..: +-i �' moi .. -, •,'.��',_�' ,,fit .L_Z.. - - r Yry,N S4iR'S.t!.-.._. - i . ') ..: i •. i• IACE PROJECT fOJELmsiLO's- C A '- _... __ _. h: F�.z • �i'j • _ -__ � �_ ,� _,��`� -r . j. �.. tw A•_,r= £_".F-ice€1, _- - 1+ .fit+.! sacro R:.tR LOW,.* ,n..L_'R.i:4!:i5ltXF2 ?t� �-.T. m f L>i.0-r•r: FFhpF+7 L Pu irlet 335 - A- 2 PROJECT MAP FIRCTPOSED PRASE 2 GRAVITY SEWER,PROJE • T Gifford Drainage Improvement Service Area ��,}J i uY i .. t _spa, 'b i. ani c f 3�s n r; ,.. +:<• ".-_,1 i ct� � '• � 1 - ek 7 5X`'}}�� .«i +.s's't! E.aks-� L':.7'7.r.-qq •r�,' f4l! •d f `'Li$d. S .c a j`a4 t 64. .-�j7t ,ggy�(<r. %'y S .; 4 -x $%%irE 7 � , y�Y:t� y, to ��� '4. F ri', l`' `2` 3 Y....u�;�'....:....2• i �'p�'°`.. � .� A.Y3 e :;f�` � �� i } f -1 �wr1 ,� y-. � y..y„sk •'v r k °�r' s�� „.. Ja•,�=�1; �1��� ry..,.--�€( 2 R• 1 �s�.r "r i `^ i Yak `j•, gi AP .se °,� Y _.. as --T C9r r`" �� g�,,�`§ 2,�s z; ` T aY y_.a xL� laJ. 7i if a,• J '. � "3j k - � Y AY Su „ y ,rC Sit t �5�� 19C.?i'.. '+-yy ,l.': A5...4" - d��;'�' al;..�.7'9�? ,�,,��Z .. 9°"; 335 —A- 3 Anticipated Project Cost & Funding Source .,,i ESTIMATED . ;=_ .CDBG FUNDING. -- COST SHARE). OTHER— COMMENTS__ z'' PROJECT COST FUNDING FUNDIN - s, r West+Wabasso='-�� = ;$` 1;260;150.00; _`='$:720;000.00-:-- ..-- -:._ _ _ = 1$943,677.05_` T -$9196;472.95-- - = - Sl"Ede-kit-CAI' be=- funded;through ==- OptionalSales:Tax: = j$'CDBG.Sewer;& ^ ." Drainage Grant =- = Administration $ '. 50,000.00,- r$.,:; :,=0.00=`'x= - $ -"_0 00-=. $ 50,000:00 - :Funded through" -_ Utilities Impact: Fees:- - = -$'.1310150:00`T. -: :$>720;000:00;=;_::$343;677.05=_-;$-246,472:95_ _ _-_ _ = INNINININNII 11111111111111111111111 INNINNIN 111111.1111111111111011111111111111111 East_Giffordx. ":=$_==170;000.00':; =, _: _ - _ _- t $;:30,000.00 _ = _ - = _ _$:,;;;_ _0:00F =_`;$;140;000.00=_'-Deficit;to_be = - - funded= Drainage Project _ [ p� T a- " a wa available MSBU --. funds:in the amount., of $19000&the__ reminder'to Optional SalegTax." , MBV Engineering' ign&" $ 54,400.00 -. $;=_ 0 00 $ 0 00 - $154;2100.00: ----Optional Sales Tax Surveying= ;� $.F.-.224:400:001::, - `$_ 30,000:00" =:;$____ : 0.00_- '$.194,400.001.._ _-__.. _ _.-:_._.__._ .: _- ia,,.jj jj' ; 1;534;550.00'';_ ?_ , ;750;000:OQ;=_' ., 343;677:05 __ '440;872.95-_ -;'=" == _---_�-: '=;-i -=_= 'The funding is based on 33% of the actual total construction cost for a maximum of $343,677.05. •`Staff has also prepared a separate memorandum under 12G.2 to hire Guardian CRM, Inc., as the CDBG grant administrator. •••Rfr nnnrnvprl npcinn R Survonlinn fnr MRV nn Fphrllnnr in 7ni ri Thpcp fllnrlc hnu hppn pnrllnlhprprf Project Timeline 'Substantial Co:mpletior Marc Final Coiiiplefion' May_2Q17 Staff Recommends the Board: > Authorize the Chairman to sign Pages 15, 29 and Attachment K of the Federally -Funded Subgrant Agreement — FFY 2014 Funding Cycle for Contract Number: 16DB-OK-10-40-01-N 05 ; and > Authorize the Chairman to sign Page 9 of 14 of the Cost Share Agreement between the St. Johns River Water Management District & Indian River County (Contract No. 28467) 335 --4- 5 i December 1, 2015 14C.1 INDIAN RIVER COUNTY BOARD OF COUNTY COMMISSIONERS INTER -OFFICE MEMORANDUM TO: Members of the Board of County Commissioners DATE: November 18, 2015 SUBJECT: Appointment to the Early Learning Coalition Board FROM: Wesley S. Davis Commissioner, District 1 By letter from the Early Learning Coalition (ELC) dated October 28, 2015 (attached), the Coalition requested the Board of County Commissioners provide an appointment for a vacancy on their Board of Directors, previously held by Louise Hubbard, which expires on June 30, 2017. In accordance with ELC's merger agreement, the individual must be from Indian River County. Accordingly, the following attached resumes have been received in response to this vacancy: Susan M. Curtis Christine Ryall I kindly request the Board review the applicants' resumes and appoint one of the applicants to fill the unexpired term of the Board of County Commissioners' appointment. 336 Early Learning Coalition Chair Brandon Tucker Michelle Akins Sandy Akre Cathleen Blair Brooke Flood Lisa Giessert Sabina Guthrie Ann Holmes William Laughlin Terri Marder Tom Peer Lison Philor-Jonnassaint Donna Rivett Deborah Schooley Richard Stetson CEO Jacki Jackson Proudly Supported By SChildren's umas catux Senriceces Council J, of Martin County United Way of Indian River County Martin County & Okeechobee County ® Children's Services Council of Okeechobee County Early Learning Coalition of Indian River., Martin .& ,Okeechobee: Counties; ;Inc. 10 SE Cenirai Parkway, Suite 200 Stuart, FL.34994 (772) 220-1220: (877)\220-1223 Fax: (772) 220-1229 October 28, 2015 Commissioner Wesley Davis, Chairman Indian River Board of County Commissioners 1801 27th St. Vero Beach, FL 32960 Dear Chairman Davis. As a friendly reminder, we are awaiting appointment by the Board of County Commissioners to fill a vacancy on our Board of Directors. As mandated by the Florida Statute, the Early Learning Coalition's Board must include a member appointed by a Board of County Commissioners. In accordance with our merger agreement this individual must be from Indian River County for the.rema, ind2r of the term oreviouslv_held hvLnuise Huhhard which exoiresJune_3D 2017 Please auvlsus me name ur your appointee at your earliest converirence. Thank you for your attention to this matter Please feel frge to contact my assistant, Loretta Toth, at 772-223-3832 or Itoth(caelcirmo.orq, with any questions cerely, Children's Services$0 Advisory Council of Indian River JJ/It CEIVED V 0 2 2015 RD OF COUNTY OMMISSION Mission Partnering with parents, providers and communities to ensure quality early learning experiences through programmatic and financial support. 337 Susan M. Curtis 430138th Court Vero Beach, Florida 32968 772-321-4460 scurtis@thelearningalliance.org Professional The Learning Alliance Experience Educational Consultant 2010 --present School District of Indian River County Executive Director of Core Curriculum K-12 2008-2010 Director of Elementary Education 2000-2008 Staff Development Specialist 1997-2000 Second Grade Teacher 1993-1997 Test Specialist 1987-1993 Elementary Specialist 1986-1987 Title I Math Teacher 1985-1986 Elementary Specialist 1982-1984 Classroom Teacher 1978-1982 Gallup New Mexico School District Classroom Teacher 1976-1978 Professional Florida Council on Elementary Education 1990-1996 Memberships Indian River Reading Council 1978-2000 Florida Association for Childhood Education 1978-1992 Indian River Association for Childhood Education 1978-1993 Kappa Kappa Iota (Professional Sorority) 1978-1993 Florida Association for Staff Development 1997-2000 Florida Organization of Instructional Leaders 2000-2010 Education Master of Education - Florida Atlantic University 1985 Bachelor of Science - Edinboro University 1975 Professional State of Florida Certification Elementary Education Early Childhood Education Administration and Supervision Community United Way of Indian River County Involvement Board of Directors Campaign Co -Chairman American Cancer Society Board of Directors Vero Beach Museum for the Arts Education Committee Environmental Learning Center Board of Directors Education Committee Character Counts Coalition Garden Club of Indian River County 1990-1994 1992 1999-2005 2000-2005 2010-2013 2000 -present 2000-2007 1978 -present 338 Christine Ryall Ea 720 ( I oc Trail Vero 11. 32963 772-231-2501 (1-1) 772-766-1.622 (1) clrcii all@,1nail.coin Objective Following a 30 + year career in higher education, focused on students seeking a post -secondary degree, I am now interested u1 working with educators and children from a different perspective. I have been a classroom teacher; now I can sec professional development, stall. naming, ng, alai tutor ivorkshops as a place to use my knowledge, expencuce, and expertise. Involving families with literacy skill -building techniques and strategics prepm-es them to succeed and to develop self-regulation and goal setting. \Vora. E\l)erienee Big Brothers Big Sisters—Ft. Pierce/Vero Beacli, FL (2015—present) . Mentor Trainer: Provide initial training for new volunteers . Iuchan River Mentor Collaborative (irc ineutorcollaborative.org) coordinator: Ieatn locus 011 Emu!) Engagement among agencies . Passport to Literacy IRCF grunt team tnuner, focused on engaging VPK families witli a goal of vocabulary development Indian River State Collcgc—Ft. Pierce, FI. (1984-2011) • School of Education: Professor of Education—responsible for teaching Reading Instruction to Baccalaureate students, Introduction to Education for students entenng the education major • Communications Department: Introduction to Public Speaking—semester long course focusing on oral presentation skills • Developmental Education: 1)evelopmcutal Rcadutg—remediation for high school students seeking college degrees • English 1)cpartmeit: Developmental English, Freshman Composition, Introduction to Literature • Pilot to 1984: seven years as Adjunct English instructor St. Edward's School -Vero Beach, Fl. (1977-1982) • English Department Chairman: instructor lir 8-12 grade Literature and composition classes • English teacher: instructor for 8-12 grade hteraturc and composition classes l',clucatlon University of Central Florida—Orl.uldo. EL ( 1996-2001) Ph.D. in Curriculum and Instruction—based in the School of Education. I drove to I ICF two nights a week pursuing this degree. My dissertation was focused on Head Start teachers in Indian River Count), who were seeking AA degrees, under US guidelines. University of Florida—Gainesville, Fl, (1976-1976) M.A. English Literature—with a c:oncent ation un Community College teaching. 111 residence here, I was TA in the English 1) paulmeut, teaching freshman composition while pursuing my master's degree in English. My first Education courses were taken here. Smith College—Northampton, MA English major, BA (1970-1974) Vero Beach High School (1970) 339 i`}T 26 Skills Curnculum development required 1n the shill from 2 to '1 year college courses at IRSC involved the most recent application of my graduate degree concentration on cumculum and instruction. My Incus on integrating the Florida Reading Endorsement competencies into the teacher preparation courses at IRSC resulted in graduates who are prepared to work with student reading skills...in an) subject .urea. Interpersonal & presentation skills have allowed me to connect lvnth both students as well as community agencies. As a Mentor 'framer 1 have worked 117th groups and individuals, addressing Ther- concerns and focusing on areas of literacy that lVOUl(1 IICIp t11Cnl reach success with their I11CI1tee. This includes emotional connections 117th academic perlonuancc, "Conscious Discipline" techniques, and study skills for both students and families to apply before, (luring, and after the learning process. REFERENCES Dr. Marta Cronin—Administrative Director School of Education, Indian River State College 3209 Virginia Avenue Fort Pierce, FL 34982 111( 1 011111'-'1 it ti('.Cl 11 l 772-462-7674 Alan Polackwich, Sr. — former Indian River County Attorney, IRC united Way Board member 1215 Marina Village Circle Vero Beach, FL 32967 j),,LIciovicIl'LQ1)(11 0t.1111.11c1 772-564-6306 Bruce Wachter-- Associate Head of School, Head of Upper School, Saint Edwards 1895 Saint Edwards Drive Vero Beach, FL 32963 1 mid1tt'1•;ri stcds.nr:; 772-231-4137 772-492-2102 340 December 1, 2015 ITEM 14.E.1 INDIAN RIVER COUNTY BOARD OF COUNTY COMMISSIONERS INTER -OFFICE MEMORANDUM TO: Members of the Board of County Commissioners DATE: November 17, 2015 SUBJECT: Indian River County Energy FROM: Tim Zorc 2-0( Commissioner, District 3 Discussion Item: Review of information presented at Energy Forum held on October 30, 2015. Consideration to have County staff look for ways to reduce costs for county facilities for water, sewer, electric, fiber, natural gas, telephone and internet services. December 1, 2015 ITEM 14.E.2 INDIAN RIVER COUNTY BOARD OF COUNTY COMMISSIONERS INTER -OFFICE MEMORANDUM TO: Members of the Board of County Commissioners DATE: November 18, 2015 SUBJECT: Florida Tourist Tax FROM: Tim Zorc Commissioner, District 3 Discussion Item: 0 Joint inquiry with Constitutional Officers, to review revenue options related to the Florida Tourist Taxes for vacation rentals. Reference article from Saint Petersburg related to collection of occupancy taxes beginning December 1 from rental company Airbnb (attached). Airbnb to start collecting Florida tourist taxes beginning Dec. 1 - SaintPetersBlog Page 1 of 4 Airbnb to start collecting Florida tourist taxes beginning Dec. 1 By Mitch Perry - Nov 18, 2015 row • ow ,u,Wean . • The growth of vacation rental website Airbnb has exploded in Florida (as it has across the nation) in recent years, but it's also alienated local government officials because its unlicensed vacation rentals have escaped being hit with sales or tourist development taxes. That will soon change. The San Francisco based tech -company that allows people to rent out their homes or rooms to travelers has made an agreement with county and state officials in Florida, and will begin collecting occupancy taxes beginning Dec. 1. "We're thrilled," said Erin Sullivan, chief tax auditor for the Pinellas County property tax collector's office. Sullivan said her office has been working with landlords on an individual basis who've rented out their proprieties to online travel companies the past few years to collect taxes, but the new development will improve the capture of those occupancy taxes "by leaps and bounds." Santiago Corrada, president and CEO of the Visit Tampa Bay, the tourism agency for Hillsborough County, called it "great news," and adding it's "a step in the right direction and absolutely the right thing to do." In a memo distributed to condo and homeowners in Florida who have been working with Airbnb, the company says that for reservations booked on or after Dec. 1 guests will see a line item for Occupancy Taxes on their bill. If landlords have already been collecting occupancy taxes, they no longer will have to do so. The company said that "just like before, you'll receive your accommodation fee minus the 3 percent Airbnb host service fee." http://www.saintpetersblog.com/archives/245473 11/18/2015 343 Airbnb to start collecting Florida tourist taxes beginning Dec. 1 - SaintPetersBlog Page 2 of 4 The development is a huge win for tax collectors across the state. Their frustration with their inability to collect such taxes led one such official — Palm Beach County Tax Collector Anne Gannon — to file a lawsuit in January 2014 against four online travel companies, including Airbnb, alleging they had not been paying the county's tourist development tax oh vacation rentals they book. And although other Florida counties haven't gone to court to challenge the San Francisco -based company, they've been as unhappy about their growth as their compatriots in Palm Beach. "It's turned into a free-for-all for the state of Florida. They're not paying the tourist development tax, they're not paying the sales tax," Madeira Beach City Commissioner Elaine Poe complained to Florida Politics' Ryan Ray in March. "The hosts are pocketing that money and Tallahassee has taken away most cities' ability to do anything about it. It's changing the residential character of our neighborhoods." Taxes will vary depending on where you rent an Airbnb location in Florida. In Pinellas, that tax will be 5 percent, but it will rise to 6 percent beginning in January. There are 22 counties where Florida collects occupancy tax (including Bradford, Citrus, Columbia, DeSoto, Dixie, Flagler, Franklin, Gadsden, Gilchrist, Glades, Hamilton, Hendry, Holmes, Jackson, Jefferson, Levy, Madison, Okeechobee, Pasco, Sumter, Wakulla, and Washington). That will amount to 2 to 5 percent of the listing price, including any cleaning fee for reservations 179 nights and shorter. In every other county, the transient rental tax is 6 percent, with a discretionary sales surtax of between 0.5 and 1.5 percent of the listing price, plus any cleaning fee (Airbnb says it will vary by county, and urges customers to visit the Florida Department of Revenue website for specific information). Airbnb also collects taxes in the U.S. in Portland; San Francisco; Chicago; Washington; San Diego; Washington, D.C.; Philadelphia; Phoenix; and several cities in Southern California and in North Carolina. Sullivan says that it's impossible to know how much revenue Pinellas County has lost in recent years to Airbnb rentals, but with hundreds of condos and homes rented out every weekend without paying the county's 5 percent tourist development tax it's likely been considerable. She also praised Airbnb officials. http://www.saintpetersblog.com/archives/245473 11/18/2015 344 Airbnb to start collecting Florida tourist taxes beginning Dec. 1 - SaintPetersBlog Page 3 of 4 "They really want to do the right thing," she says, referring to how an Airbnb's head of their tax department spoke at the Pinellas County Tourism Conference in July, and reached out to the Tax Collector's office at that time. Comments 0 comments December 1, 2015 ITEM 14.E.3 INDIAN RIVER COUNTY BOARD OF COUNTY COMMISSIONERS INTER -OFFICE MEMORANDUM TO: DATE: SUBJECT: FROM: Tim Zorc Commissioner, District 3 Members of the Board of County Commissioners November 23, 2015 Public Building and Facility Maintenance Discussion Item: Discuss the need for systemic facility improvements for publicly -owned buildings, facilities, and parking garages, and the funding of such, including, but not limited to: roof replacement, AC systems, chillers, electrical systems, fire protection systems, energy management & control systems and other preventative maintenance, on an as needed basis. 346 INDIAN RIVER COUNTY SOLID WASTE DISPOSAL DISTRICT BOARD MEMORANDUM Date: November 19, 2015 To: Joseph A. Baird, County Administrator From: Vincent Burke, P.E., Director of Utility Services Prepared By: Himanshu H. Mehta, P.E., Managing Director, Solid Waste Disposal District Subject: Letter of Understanding between SWDD and Waste Management JP - DESCRIPTIONS AND CONDITIONS: On November 17, 2015, the Solid Waste Disposal District (SWDD) Board approved staff recommendation to accept the following offer by Waste Management Inc. of Florida (WMIF) in lieu of imposing any administrative charges for October 2015: 1) A one month credit to all current residential garbage customers effective January 1, 2016 billing, 2) A one month credit to all future residential garbage customers for the duration of the agreement, 3) A credit to SWDD for the month of October 2015 for residential recycling service, and 4) A $25,000 donation to the local chapter of the United Way In conjunction with the items above, the SWDD Board directed staff to coordinate with WMIF to clarify the temporary time variance for cart swaps and to bring that to a future Board meeting in the form of a letter of understanding between both parties. ANALYSIS: The attached letter of understanding accepts the offer by WMIF and foregoes the administrative charges for October 2015. It further clarifies that WMIF is given a temporary time variance through March 31, 2016 in which to complete residential garbage and/or recyling cart exchanges and is authorized to commence the cart exchange program in December 2015 rather than January 2016. RECOMMENDATION: SWDD staff recommends that the Board vote to approve the attached letter of understanding between the Solid Waste Disposal District and Waste Management, Inc. of Florida and authorize the County Adminstrator or the Chairman to execute the same. ATTACHMENT: 1. Letter of Understanding APPROVED FOR AGENDA: By: Date 0, A. Baird, County Administrator 0/d/e9 Indian River Co. Approved Date Administration ' // ?_[/ i. Legal i' Budget w If 23 1 SWDD mkg � ��'��� Il 3 r L � SWDD-Finance r "At bi,7,3 if SWDD Agenda - Letter of Understanding between Waste Management and SWDD Page 1 of 1 347 Dylan Reingold County Attomey Indian River County 1801 27th Street Vero Beach, Florida 32960-3365 Joseph Baird County Administrator Indian River County 1801 27th Street Vero Beach, Florida 32960-3388 TIMOTHY HAWKINS PRESIDENT WASTE MANAGEMENT INC. OF FLORIDA 2700 WILES ROAD POMPANO BEACH, FL 33073 954.9842035 PHONE 954.984.2057 FAx November 16, 2015 Re: Solid Waste and Recyclabies Collection in Indian River County — Letter of Understanding Dear Mr. Reingold and Mr. Baird: Thank you for the very productive meeting that took place on November 9. We believe the frank but professional discussion demonstrates that Waste Management and the County can and will operate as business partners in providing the residents of Indian River County the solid waste and recycling services they are entitled to pursuant to the terms of the current franchise agreement. Pursuant to our discussion, Waste Management agrees to provide the following enhancements to the residential solid waste customers in Indian River County and to the Solid Waste Disposal District for residential recycling customers: a For current residential municipal solid waste ("MSW") customers and those new residential MSW customers who subscribe for service during the life of the franchise agreement, Waste Management will provide a one month credit for our services. Since these customers are billed on a quarterly basis in advance, for current residential customers the one month credit wW appear on invoices in January 2016. New residential customers will receive a one month credit when they subscribe. • For residential recycling customers, Waste Management bills the Solid Waste Disposal District on a monthly basis. Waste Management will provide a one month credit to the 348 SWDD. The SWDD will have the option to determine when to apply the credit and the procedure for doing so to return the proceeds of the credit to the community. e Waste Management will provide a $25,000 donation to the United Way of Indian River County within 6 months (such specific time at the discretion of Waste Management Inc. of Florida). As we know from our meeting this gesture originated and was offered by WMIF for the benefit of the community and as a demonstration of our ongoing goodwill. The County and SWDD will forego and waive any liquidated damages/administrative charges for the month of October 2015. Waste Management agrees to waive the time requirement for notice of liquidated damages/administrative charges for the month of November 2015. In addition, the County will allow Waste Management to commence its cart exchange program in December 2015 instead of waiting to begin same after January 1. Given the large number of anticipated exchanges, cart exchanges will not be required to be completed in the prescribed calendar day time frame within the Franchise agreement from the time Waste Management receives notice of the need for the exchange. Waste Management will use its best commercial efforts to complete a customer's cart exchange within ten (10) calendar days after receipt of notice. The County and SWDD will grant reasonable extensions of time should large numbers of exchanges be requested or other circumstances reasonably require same. This variance shall continue for the period January 1, 2016 through March 31, 2016. The variance only applies to cart exchanges and does not apply to repair or replacement of broken carts which shall remain at three (3) business days after the receipt of notice. In addition, the County has gracefully agreed to allow public educational announcements produced by Waste Management at Its expense to run on the County's television channel. The County will have the right of approval for these announcements. We believe that the video productions are important to keep the residents updated on the services provided, schedules, subscription requirements and cart exchanges. We believe this Letter of Understanding covers the matters discussed In our meeting. If the same is acceptable, kindly indicate your agreement by executing this letter and returning a copy to me. We understand that your agreement will be subject to approval of the County Commission and that the Commission will consider this item on November 17. If you have any questions, please contact me. Accepted and agreed.. APPROViED AO TO FORM AND LEGAL SUFFICIENCY BY, DYLAN REINGOLD COUNTY ATTORNEY 349 INDIAN RIVER COUNTY SOLID WASTE DISPOSAL DISTRICT BOARD MEMORANDUM c?'c_ (0 Date: To: November 19, 2015 Joseph A. Baird, County Administrator From: Vincent Burke, Director of Utility Services Prepared By: Himanshu H. Mehta, P.E., Managing Director, Solid Waste Disposal District Subject: Request for General Funds - PACE Project and Other Community Project FY2015-16 DESCRIPTION AND CONDITONS: The Solid Waste Disposal District (SWDD) has in the past used the General Fund to cover the disposal cost for fees associated with community projects including the Indian River County Health Department Division of Environmental Health's PACE (Protocol for Assessing Community Excellence) program. The PACE project focuses on identifying issues in a community, one of which is abandoned homes. These abandoned homes pose safety and health hazards, and provide safe havens for drug dealers. It has been determined that there are several homes that need to be demolished in order to affect the well-being of the community. Other community projects include removing illegal public dumping and Keep Indian River Beautiful (KIRB) clean-up projects that involve volunteers throughout our community. Last fiscal year, the Board approved an allocation of $6,000 from the General Fund which was utilized for disposal of approximately 544 tons in the amount of $4,341.60 by PACE/charity projects, by Indian River Farms and used for other cleanup /illegal dumping projects with the remaining unused funding of $1,658.40. SWDD has received the attached request from Cheryl Dunn, Environmental Manager at the Health Department, for an allocation of $6,000 for next year. Based on last year's usage, staff recommends maintaining a total $6,000 funding to cover all of these projects. ANALYSIS: Each project will have labor and machinery donated toward this effort. It is the request of the partners involved in each project that the Board of County Commissioners allocates funds to cover associated landfill fees. This will include disposal of debris from the demolition and reconstruction of homes involved in the PACE project, and illegal public dumping debris that is cleaned up by County/SWDD staff or by volunteers organized by KIRB. The total estimated landfill fees are not expected to exceed $6,000.00 for all projects involved in clean-up efforts. SWDD Agenda - Request for General Funds - PACE Project and Other Community Project FY2015-16 Page 1 350 FUNDING: The funding to cover landfill disposal fees for cleanup events and illegal dumping debris is available through the general fund reserve for contingency account. ACCOUNT NO.: Description Account Number Amount General Fund - Planning Other Professional Services 00120415-033190 $6,000.00 RECOMMENDATION: Staff recommends the Board of County Commissioners authorize up to $6,000.00 to be donated to various PACE/illegal dumping projects from the General Fund Reserve for Contingencies for the sole purpose of paying associated landfill fees. ATTACHMENTS: Letter from Health Department APPROVED FOR AGENDA: A. Baird, County Administrator /�✓ % ods Date Indian River Co. > . roved Date Administration a /thii /s Budget 1 f(ZD r5 Legal I )>)C SWDD 4) A\ `( SWDD Gyr,t._ lt--l4-Ce SWDD Agenda - Request for General Funds - PACE Project and Other Community Project FY2015-16 Page 2 351 Mission: To protect, promote & improve the healtn of all people in Florida through integrated state, county & community efforts. 1 IVf ea HEALTH Vision. To be the Healthiest State in the Nation Rick Scott Govemor John H. Armstrong, MD, FACS State Surgeon General & Secretary FLORIDA DEPARTMENT OF HEALTH IN INDIAN RIVER COUNTY November 17, 2015 Indian River County Solid Waste Disposal District 1801 27th Street Vero Beach, FL 32960 RE Landfill Fee Allocation Dear Himanshu Since April 2009, Florida Department of Health in Indian River County has been implementing the Protocol for Assessing Community Excellence in Environmental Health (PACE EH) in the Gifford, Fellsmere, and Wabasso communities One of the top issues that has been identified by the residents and the health department is abandoned homes. These abandoned homes are safety and health hazards providing havens for drug dealers and other criminal activities In addition to PACE EH, the Environmental Health section responds to complaints associated with abandoned and derelict homes and structures throughout th'e county Environmental Health staff also respond to illegal dumping complaints This type of complaint response has increased with the current economic stress on the community Last year the Commission allocated $6,000 to assist with landfill fees .while labor and equipment were donated by private contractors in order to assist the very low income property owners with demolishing the hazardous structures It has been determined that there are other abandoned structures and illegal dumping sites that need to be demolished and cleaned up to improve the well-being of the community It is the request of the partners involved that the County Commission allocate funds to cover associated landfill fees The total associated landfill fees are not expected to exceed $6.000 Sincerely, Cheryl L Dunn R S Environmental Manager Florida Department of Health In Indian River County 1900 27" Street Vero Beach, FL 32960 PHONE. 7721794-7400 htp://indianriver.fflorida heaith.gov www.FloridaHealth.gov TWITTER: HealtnyFLA FACEBOOK. FLDepartmentofHeald; YOUTUBE:fldoh FLICKR: HealthyFla PINTEREST HeahnyFla 352 INDIAN RIVER COUNTY SOLID WASTE DISPOSAL DISTRICT BOARD MEMORANDUM r Date: November 19, 2015 To: Joseph A. Baird, County Administrator From: Vincent Burke, P.E., Director of Utility Services Prepared By: Himanshu H. Mehta, P.E., Managing Director, Solid Waste Disposal District Subject: Final Pay for CDM Smith CCNA-2014 Work Order No. 2 - 2015 Financial Assurance Reporting DESCRIPTIONS AND CONDITIONS: On February 17, 2015, the Solid Waste Disposal District (SWDD) Board approved CCNA -2014 Work Order No. 2 to CDM Smith to provide for Engineering Services with the 2015 Financial Assurance Reporting. The authorization was executed with a not to exceed budget of $39,170.00. ANALYSIS: CDM Smith has satisfactorily completed all the assignments described in the scope of work for a total invoiced amount, including the final invoice of $783.40. After final payment, the total amount paid to CDM Smith will be at the cost of $39,170.00. Attached is CDM Smith's letter report describing in more details the services provided under each task. FUNDING: Funding for this work is budgeted and available in the Engineering Services account number which is funded from SWDD assessments and user fees. ACCOUNT NO.: Description Account Number Amount Engineering Services 41121734-033130 $783.40 RECOMMENDATION: SWDD staff recommends that its Board approve CDM Smith's final invoice amount of $783.40. ATTACHMENT(s): 1. CDM Smith Project Completion Report & Final Invoice APPROVED FOR AGENDA: By: eLf J) , t Josep)'( A. Baird, County Administrator /lee- terMe61.1 /� Adis Date Indian River Co. Ap. ved Date Administration A %���y �� Legal L \ � II Budget (', ( lI 2Q 15 SWDD ro 14i c( SWDD -Finance DAL 11.-,‘ 4115 SWDD Agenda - Final Pay CDM Smith CCNA-2014 WO No 2 Financial Assurance Reporting Page 1 of 1 353 CSmith 1701 Highway A 1 A Suite 301 Vero Beach, Florida 32963 tel: 772 2314301 fax: 772 2314332 November 2, 2015 Mr. Himanshu H. Mehta, P.E. Managing Director Indian River County Solid Waste Disposal District 1325 74th Avenue SW Vero Beach, Florida 32968 Received by SWOD NUV 0 4 2015 Indian River County Lance Subject: Indian River County Solid Waste Disposal District Financial Assurance Reporting 2015 Final Invoice Dear Mr. Mehta: Transmitted herewith is a project completion report for the above reference project. This work was completed in accordance with the Continuing Contract Agreement for Professional Services between Indian River County (IRC) Solid Waste Disposal District (SWDD) and CDM Smith Inc. (CDM • Smith), dated December 6, 2011 and extended on November 4th, 2014, under Work Order No. CCNA2014-WO No. 2 dated February 17, 2015. This project completion report is to serve as additional information to the final invoice (Invoice No. 80537042/8). Each year the SWDD is required to document financial assurance in accordance with Solid Waste Operations Permit. CDM Smith assists SWDD with the financial assurance reporting that is submitted to the Florida Department of Environmental Protection (FDEP) each year. TASK 1.0 - FINANCIAL ASSURANCE SWDD operates a Class I landfill and a Construction and Demolition (C&D) debris landfill facility through a contract with Republic Services Inc. SWDD is required by Chapter 62-701, F.A.C. to provide financial assurance for each of these facilities annually. Task 1.1 - Financial Assurance Report CDM Smith prepared documentation that demonstrated proof of financial assurance for the cost of closing and providing long-term care for the Class I landfill, the C&D debris landfill, and the waste tire processing center. CDM Smith submitted the final Financial Assurance Report, which included recommendations for Fiscal Year 2014-2015 escrow account balances to SWDD on October 14, 2015. i0 354 WATER + ENVIRONMENT +TRANSPORTATION + ENERGY + FACILITIES 1 cspmith Mr. Himanshu H. Mehta, P.E. Managing Director November 2, 2015 Page 2 Task 2.2 - Survey and Airspace Assessment Under this task, CDM Smith provided a survey and assessment of consumed airspace. The survey work was performed by Masteller, Moler, Reed & Taylor, Inc. for the Class I and construction & demolition (C&D) debris landfills. The survey work for the Class I landfill included a complete topographic survey of the "Infill", the entire Segment I cell, as well as the ditches and roadways surrounding the Class I area. The topographic survey of the C&D debris landfill site was included in the waste area, as well as the fence -line and the surrounding ditches and berms adjacent to the C&D debris landfill site. The deliverable from Masteller, Moler, Reed & Taylor, Inc. consisted of a survey report identifying the date the field survey was completed and the airspace consumed for the Segments II and III portions of the Class I landfill, as well as the C&D debris landfill. The deliverable included the topographic survey, aerial photograph, and a compact disk containing the AutoCAD files. As part of this task, CDM Smith performed a check of the compaction of the waste. Based on the compacted in-place waste, it appears that the contractual compaction requirements were met. CDM Smith appreciates the opportunity to provide these services to IRC SWDD. If you have any questions or require additional information on the above project, please contact me. Sincerely, Kevin N. Vann, P.E., BCEE Principal Environmental Engineer CDM Smith Inc. KNV/jj File: PW_XM1_6706-108139.02.01 fl1762.doa 0 355 CDM Mr. Himanshu H. Mehta, P.E. Managing Director November 2, 2015 Page 3 bcc: Eric Grotke, VRB 11ll62.doa Smith 621 N.W. 53rd Street, Suite 265 Boca Raton, Florida 33487 Tel: 561 571-3800 Fax: 561 241-7084 INDIAN RIVER COUNTY FLORIDA MR. HIMANSHU H. MEHTA MANAGING DIRECTOR OF SOLID WASTE DISPOSAL DISTRICT 1325 74TH AVENUE S.W VERO BEACH, FLORIDA 32968 Amount Due This invoice: $ 783.40 Please Remit To: CDM SMITH P O BOX 100902 ATLANTA, GEORGIA 30384-0902 OCTOBER 24, 2015 INVOICE NUMBER. 80537042/8 PROJECT NUMBER. 108139 PAYMENT REQUEST NO 8 PLEASE INCLUDE INVOICE NUMBER ON ALL CORRESPONDENCE In accordance with the Continuing Contract Agreement for Professional Services, dated December 6, 2011, and the Extension and Amendment of Continuing Contract Agreement for Professional Engineering Services , dated November 4, 2014 and CCNA-2014 Work Order No. 2, dated February 17, 2015 we are rendering the following invoice for engineering servies as described below: RE. 2015 FINANCIAL ASSURANCE REPORTING Services from October 1, 2015 through October 31, 2015 - FINAL INVOICE Total: $ Contract Amount: $ 39,170 00 Lump Sum Amount: $ 39,170.00 Percent Complete: 100.00% Billed ITD: $ 39,170.00 Less Previously Invoiced: $ 38,386.60 Amount Due: $ 783 40 783.40 11