HomeMy WebLinkAbout12/08/2015 (4)BOARD OF COUNTY
COMMISSIONERS
INDIAN RIVER COUNTY, FLORIDA
COMMISSION AGENDA
TUESDAY, DECEMBER 8, 2015 - 9:00 A.M.
Commission Chambers
Indian River County Administration Complex
1801 27th Street, Building A
Vero Beach, Florida, 32960-3388
www.ircgov.com
COUNTY COMMISSIONERS DISTRICT
Bob Solari, Chairman
Joseph E. Flescher, Vice Chairman
Wesley S. Davis
Peter D. O'Bryan
Tim Zorc
District 5
District 2
District 1
District 4
District 3
Joseph A. Baird, County Administrator
Dylan Reingold, County Attorney
Jeffrey R. Smith, Clerk of the Circuit
Court and Comptroller
1. CALL TO ORDER
2. INVOCATION
3. PLEDGE OF ALLEGIANCE
9:00 A.M.
Reverend Steve Jones, Vero Christian Church
Commissioner Bob Solari, Chairman
4. ADDITIONS/DELETIONS TO THE AGENDA / EMERGENCY ITEMS
5. PROCLAMATIONS and PRESENTATIONS
A.
Presentation by Tracy Levy, Director of Development, Safespace
6. APPROVAL OF MINUTES
A. Regular Meeting of November 10, 2015
B. Regular Meeting of November 17, 2015
PAGE
December 8, 2015 Page 1 of 7
7. INFORMATION ITEMS FROM STAFF OR COMMISSIONERS NOT
REQUIRING BOARD ACTION
A. 2016 Commissioner Committee Assignments
(memorandum dated November 30, 2015) 1-3
PAGE
B. 2015-16 Appointments to the Treasure Coast Regional Planning Council
(TCRPC)
(memorandum dated December 1, 2015)
C. Indian River County District School Board Committee Appointments
4-5
6-9
D. Florida Department of State Minority Appointment Reporting Calendar Year
2014
(memorandum dated November 24, 2015)
8. CONSENT AGENDA
A. Approval of Checks and Electronic Payments — November 20, 2015 to
November 24, 2015
(memorandum dated November 25, 2015)
B. Out of County Travel to attend the Florida Shore and Beach Preservation
Association Conference
(memorandum dated December 2, 2015)
C. FY 2014-2015 Records Disposition Compliance Statement and Records
Management Liaison Officer Form — Board of County Commission
(memorandum dated December 2, 2015)
D. First Addendum to Amended Developer's Agreement with DiVosta Homes,
L.P. for Waterway Village
(memorandum dated November 30, 2015)
10-19
20-26
27-28
29-39
40-45
E. Declaration of Excess Equipment as Surplus for Sale or Disposal
(memorandum dated November 24, 2015) 46-48
F. Adoption of Revised Purchasing Manual
(memorandum dated November 24, 2015) 49-89
G. Amendment No. 2 — FDEP Grant Agreement No. 14IR2, Sector 3 Dune
Repair Project
(memorandum dated November 30, 2015)
90-123
H. Miscellaneous Budget Amendment 006
(memorandum dated December 2, 2015) 124-128
December 8, 2015 Page 2 of 7
8. CONSENT AGENDA
I. Request for Burnett Lime Inc. Sole Source Vendor for Lime Slurry
(memorandum dated November 30, 2015)
PAGE
129-130
9. CONSTITUTIONAL OFFICERS and GOVERNMENTAL AGENCIES
A. Indian River County Sheriff Dervl Loar
Proposed FY 2015/2016 Budget for Mental Health Court
(letter dated December 2, 2015)
10. PUBLIC ITEMS
131-132
A. PUBLIC HEARINGS
1. Alfred and Betty Sammartino's Request to Rezone ± 1.98 Acres
from CH to CG
(memorandum dated December 1, 2015)
Quasi Judicial
B. PUBLIC DISCUSSION ITEMS
None
C. PUBLIC NOTICE ITEMS
1. Notice of Scheduled Public Hearing December 15, 2015:
Ron Taylor's Request for Abandonment of a 30' Wide Right -of -
Way Lying South of Lot 5, Block B of the Green Acres Estates
Subdivision (Legislative)
(memorandum dated November 25, 2015)
11. COUNTY ADMINISTRATOR MATTERS
None
12. DEPARTMENTAL MATTERS
A. Community Development
1. Consideration of Allowing Farmer's Market (Food and Produce)
Events in Gifford
(memorandum dated December 1, 2015)
133-175
176
177-185
2. Consideration of the Gifford Neighborhood Plan Annual Report
Card for 2015
(memorandum dated December 1, 2015)
186-208
December 8, 2015 Page 31of 7
12. DEPARTMENTAL MATTERS PAGE
B.
C.
D.
E.
F.
G.
Emergency Services
None
General Services
None
1.
Human Services
None
2. Sandridge Golf Club
None
3, Recreation
None
Human Resources
None
Office of Management and Budget
None
Public Works
1. Resolution Opposing Seismic Airgun Testing in the Atlantic Ocean
(memorandum dated December 1, 2015) 209-217
Utilities Services
None
13. COUNTY ATTORNEY MATTERS
A. Request for Closed Attorney -Client Session Relating to Indian River
County et al. vs. Peter M Rogoff et al. and AAF Holdings, LLC (Case No.:
1:15-cv-00460-CRC) and Indian River County v. Florida Development
Finance Corporation and AAF Holdings LLC (Case No. 2015 AP 40)
(memorandum dated December 1, 2015)
218
B. Lobbyist for 2016 Legislative Session
(memorandum dated November 25, 2015) 219-222
December 8, 2015 Page 4 of 7
13. COUNTY ATTORNEY MATTERS PAGE
C. Approval of Amendment to Declaration of Restrictive Covenants from
Property Exchange with Windsor Properties at the former Golden Sands
Park
(memorandum dated December 2, 2015) 223-247
14. COMMISSIONERS MATTERS
A.
B.
C.
D.
E.
Commissioner Bob Solari, Chairman
1. Discussion regarding proposal to fund Visit Florida
(memorandum dated December 2, 2015) 248-251
Commissioner Joseph E. Flescher, Vice Chairman
None
Commissioner Wesley S. Davis
1. Request for Letter of Support
(memorandum dated December 3, 2015) 252-255
Commissioner Peter D. O'Brvan
1. Summary of FAC 2015 Legislative Policy Conference
(memorandum dated November 24, 2015) 256-269
Commissioner Tim Zorc
None
15. SPECIAL DISTRICTS AND BOARDS
A.
Emergency Services District
1. Approval of Minutes Meeting of November 3, 2015
2. Approval of Minutes Meeting of November 17, 2015
3. FY 2014-2015 Records Disposition Compliance Statement and
Records Management Liaison Officer Form — Emergency Services
District
(memorandum dated December 2, 2015)
270-291
December 8, 2015 Page 5 of 7
15. SPECIAL DISTRICTS AND BOARDS PAGE
A.
B.
C.
Emergency Services District
4. Approval of FY 2015/16 EMS County Awards Grant: Purchase of
Capital/Operating Equipment Using Non -Matching EMS Grant
Funds and Grant Resolution
(memorandum dated December 1, 2015)
Solid Waste Disposal District
1. Approval of Minutes Meeting of November 17, 2015
2. FY 2014-2015 Records Disposition Compliance Statement and
Records Management Liaison Officer Form — Solid Waste Disposal
District
(memorandum dated December 2, 2015)
Environmental Control Board
None
16. ADJOURNMENT
292-304
305-307
Except for those matters specifically exempted under the State Statute and Local Ordinance, the Board
shall provide an opportunity for public comment prior to the undertaking by the Board of any action on
the agenda, including those matters on the Consent Agenda. Public comment shall also be heard on any
proposition which the Board is to take action which was either not on the Board agenda or distributed to
the public prior to the commencement of the meeting.
Anyone who may wish to appeal any decision which may be made at this meeting will need to ensure
that a verbatim record of the proceedings is made which includes the testimony and evidence upon
which the appeal will be based.
Anyone who needs a special accommodation for this meeting may contact the County's Americans with
Disabilities Act (ADA) Coordinator at (772) 226-1223 at least 48 hours in advance of meeting.
Anyone who needs special accommodation with a hearing aid for this meeting may contact the Board of
County Commission Office at 772-226-1490 at least 20 hours in advance of the meeting.
The full agenda is available on line at the Indian River County Website at www.ircgov.com The full
agenda is also available for review in the Board of County Commission Office, the Indian River County
Main Library, and the North County Library.
December 8, 2015 Page 6 of 7
Commission Meeting may be broadcast live by Comcast Cable Channel 27
Rebroadcasts continuously with the following proposed schedule:
Tuesday at 6:00 p.m. until Wednesday at 6:00 a.m.,
Wednesday at 9:00 a.m. until 5:00 p.m.,
Thursday at 1:00 p.m. through Friday Morning,
and Saturday at 12:00 Noon to 5:00 p.m.
December 8, 2015
Page 7 of 7
December 8, 2015
ITEM 7
7A
INDIAN RIVER COUNTY
BOARD OF COUNTY COMMISSIONERS
INTER -OFFICE MEMORANDUM
To: Members of the Board of County Commissioners
Date: November 30, 2015
Subject: 2016 Commissioner Committee Assignments
From: Bob Solari, District 5, BCC Chairman
The Commissioners' committee assignments list for 2016 has been finalized.
:1_,A_ -e
Attachment: 2 pgs
1
2016 COMMITTEE ASSIGNMENTS FOR EACH COMMISSIONER
WESLEY S. DAVIS — District 1
1. Agriculture Advisory Committee (Quarterly, 4th Thursday @ 2:00 pm)
2. Metropolitan Planning Organization (Monthly, 2nd Wednesday @ 10:00 am)
3. Value Adjustment Board (2x a year)
4. Community Development Block Grant Advisory Committee (As needed)
5. Workforce Development Consortium of the Treasure Coast (designated by BCC Chairman)
JOSEPH E. FLESCHER — District 2
1. Metropolitan Planning Organization (Monthly, 2nd Wednesday @ 10:00 am)
2. Treasure Coast Regional Planning Council (Alternate) (Bi -Monthly, 3rd Friday @ 9:30 am)
3. Treasure Coast Sports Commission
4. Juvenile Justice Council (2nd Wednesday of the month)
5. Juvenile Justice Circuit 19th Advisory Board
6. Tourist Development Council (designated by BCC Chairman)(Quarterly 3'd Wednesday @
2:00 pm)
7. Audit Selection Committee (2015; Every 5 years)
(COUNTY COMMITTEE ASSIGNMENTS ARE IN BOLD)
2
TIM ZORC — District 3
1. Metropolitan Planning Organization (MPO) (Monthly, 2nd Wednesday @ 10:00 am)
2. Treasure Coast Regional Planning Council (Bi -Monthly 3rd Friday @ 9:30)
3. Beach & Shore Preservation Advisory Committee (Monthly, 3'd Monday @ 3:00 pm)
4. State Housing Initiatives Partnership (SHIP) Loan Review Committee (As needed)
5. St. Johns River Alliance (As needed)
6. Value Adjustment Board (2x a Year)
PETER D. O'BRYAN — District 4
1. Children's Services Advisory Committee (As scheduled 2nd Monday @ 5:30 pm)
2. Metropolitan Planning Organization (Monthly, 2nd Wednesday @ 10:00 am)
3. Treasure Coast Regional Planning Council (Bi -Monthly, 3'd Friday @ 9:30 am)
4. Treasure Coast Council of Local Governments (Monthly, 1st Wednesday @ 10:00 am)
5. Economic Development Council (Monthly, 3rd Tuesday @ 3:30 pm)
BOB SOLARI — District 5
1. Board of Trustees of Law Library (As needed)
2. Metropolitan Planning Organization (MPO) (2nd Wednesday of the month @ 10:00 am)
3. Transportation Disadvantaged Local Coord. Board (BCC member serves as Chair)
(Quarterly 4th Thursday @ 10:00 am)
4. Affordable Housing Advisory Committee (As needed)
5. County Public Safety Coordinating Board (BCC Chairman or designee)(As needed)
6. School Planning Elected Officials Oversight Committee (BCC Chairman serves) (Annually)
(COUNTY COMMITTEE ASSIGNMENTS ARE IN BOLD)
December 8, 2015
INFORMATIONAL ITEMS
6
INDIAN RIVER COUNTY
BOARD OF COUNTY COMMISSIONERS
INTER -OFFICE MEMORANDUM
TO. Members of the Board of County Commissioners
DATE: December 1, 2015
SUBJECT: 2015-2016 Appointments to the Treasure Coast Regional Planning
Council (TCRPC)
FROM: Misty L. Pursel, Commissioner Assistant, District 1
Please find attached the 2015-2016 Appointments to the Treasure Coast
Regional Planning Council.
Attachment
4
TREASURE COAST REGIONAL PLANNING COUNCIL
2016 MEMBERS AND ALTERNATES
INDIAN RIVER COUNTY
MEMBERS
The Honorable Peter D. O'Bryan
Commissioner, Indian River County
1801 27th Street
Vero Beach, FL 32960
772 226 1441
FAX: 772 770 5334
pobryan(a�ircgov.cdm
The Honorable Tim Zorc
Commissioner, Indian River County
1801 27th Street
Vero Beach, FL 32960
772 226 1492
FAX: 772 770 5334
tzorctc'Dircgov.com
The Honorable Randy Old
Councilmember, City of Vero Beach
POB 1389
Vero Beach, FL 32961
772 978 4700
FAX: 772 978 4790
cityclrk(a�covb.orq
The Honorable Harris Webber
Councilmember, Town of Orchid
7707-1 US Highway 1
Vero Beach, FL 32967
772 231 1771. Ext. 121
FAX: 772 231 4348
townclerk@townoforchid.com
ALTERNATES
The Honorable Joseph E. Flescher
Commissioner, Indian River County
1801 27th Street
Vero Beach, FL 32960
772 226 1493
FAX: 772 770 5334
jflescher(a�ircgov.com
The Honorable Jerome Adams
Vice Mayor, City of Sebastian
1225 Main Street
Sebastian, FL 32958
772 388 8214
FAX: 772 589 5570
jadams(a�cityofsebastian.orq
The Honorable Joel Tyson
Mayor, City of Fellsmere
21 S. Cypress Street
Fellsmere, FL 32948
772 571 1616
FAX: 772 646 6355
Cityclerk(cr�cityoffellsmere.orq
District School board Organization Meeting Minutes 111/17/20151 Stang, Judy
1'
L
IV. OFFICIAL APPOINTMENTS BY THE CHAIRMAN
A. Indian River County Commission's Metropolitan Planning Organization (MPO),
Committee Member and Alternate — Voting Position
Duties included attending monthly meetings on the 2nd Wednesday of the month at
10 a.m. in Room B1-501. Last year Mr. McCain served, with Mrs. Simchick as
Alternate.
Chairman Simchick announced that Mr. Frost would serve as Committee Member
and Mr. McCain would serve as Alternate.
B. Indian River County Commission's Economic Development Council (EDC),
Committee Member — Two -Year, Voting Position
Duties included attending monthly meetings on the 3rd Tuesday of the month at 3:30
p.m. in Conference Room B1-501. Last year Mr. Frost served his first year, with Ms.
Jimenez as Alternate.
Chairman Simchick announced that Mr. Frost would serve his second year, with Ms.
Jimenez continuing as Alternate.
C. Indian River County School Health Advisory Committee (SHAC) — Non -Voting
Position
Duty was to attend three to five meetings per year as called, generally at 12 noon at
United Way. Last year Mr. Searcy served.
Chairman Simchick announced that Mr. McCain would serve.
D. Indian River County Planning and Zoning Commission, Two -Year, Non -Voting
Position with an Alternate
The Commission met on the 2nd and 4th Thursday of the month at 7 p.m. in County
Commission Chambers. The appointments were for December 2015 and for
calendar year 2016. Last year Mr. Frost served, with Mrs. Simchick as the Alternate.
Chairman Simchick announced that Mr. Frost would continue to serve, with Mrs.
Simchick as Alternate.
E. City of Vero Beach Planning and Zoning Commission, Non -Voting Position
The Commission meets on the 1st and 3rd Thursday of the month at 1:30 p.m. in
City Hall. Last year Mr. McCain served.
Chairman Simchick announced that Mr. McCain would continue to serve.
Page 1 of 4
District School board Organization Meeting Minutes 111/17/20151 Stang, Judy
F. City of Sebastian Planning and Zoning Commission, Non -Voting Position
The Commission met on the 1st and 3rd Thursday of the month at 7 p.m. in City Hall,
as needed. Last year Mrs. Simchick served.
Chairman Simchick stated that she would continue to serve.
G. City of Fellsmere Planning and Zoning Commission — Non -Voting Position
The Commission met on the 1st Wednesday of the month at 5:05 p.m. in City
Council Chambers. Last year Mrs. Simchick served.
Chairman Simchick stated that she would continue to serve.
H. City of Indian River Shores Planning and Zoning Commission — Non -Voting Position
May 2008 was the first year for this appointment. The Commission met on the 2nd
Monday of the month at 2 p.m._in.City Hall, as needed. Last year Mr. McCain served.
Chairman Simchick stated that Ms. Jimenez would serve.
I. Treasure Coast Council of Local Governments, Inc., Committee Member
The Committee meets on the first Wednesday of the month at 10 a.m. at St. Lucie
County's Administration Building. Last year Mr. Frost served.
After discussion, Chairman Simchick requested that the appointment and purpose
be placed on the next Discussion Session agenda.
V. BOARD APPOINTMENTS
A. Approval of Appointment of a Citizen to the Indian River County Metropolitan
Planning Organization (MPO), County Citizen Advisory Committee for
Transportation
Ryan Wilson volunteered and was appointed to the position on September 11, 2012.
The term of this position was to coincide with the Board's organization meeting. The
CAC met the first Tuesday of the month at 2 p.m. in Conference Room B1-501. Mr.
Wilson submitted a yearly report and agreed to do an additional term. Board
Members would vote on this appointment.
Chairman Simchick called for a motion. Mr. McCain moved approval to re -appoint
Mr. Wilson. Mr. Searcy seconded the motion and it carried unanimously, with a 5-0
vote.
Page 2 of 4
i
District School board Organization Meeting Minutes 111/17/20151 Stang, Judy
B. Approval of Appointment of a Citizen to the Indian River County School Planning
Citizen Oversight Committee re: Interlocal Agreement for Public School Planning
Peter Robinson served on this Committee since its inception in 2003. The purpose
of the Committee was to monitor implementation of the Interlocal Agreement and
to report to participating local governments, the District School Board, and the
general public on the effectiveness with which the Interlocal Agreement was being
implemented. The Committee met once per year on a date and time to be
determined. Mr. Robinson submitted a yearly report and agreed to do an additional
term. Board Members would vote on this appointment.
Chairman Simchick called for a motion. Mr. Searcy moved approval to re -appoint
Mr. Robinson. Mr. McCain seconded the motion and it carried unanimously, with a
5-0 vote.
C. Approval of Appointment to County Commission's Value Adjustment Board (VAB),
One Committee Member and One Alternate
Reference: Florida State Statute 194.015. The Value Adjustment Board was an
independent forum created by Florida Statute Chapter 194 to provide property
owners with an opportunity to appeal their property value or denial of an
exemption, classification, or tax deferral. The Committee met each year as needed.
The appointment would be effective upon approval by the County Commission. Last
year Mr. Searcy was appointed as Committee Member and Mrs. Simchick was
appointed as Alternate.
Chairman Simchick called for a motion. Mr. McCain moved approval of Mr. Searcy
to continue as Committee Member on the Value Adjustment Board and Chairman
Simchick as the Alternate. Mr. Searcy seconded the motion and it carried
unanimously, with a 5-0 vote.
D. Approval of Appointment to County Commission's Value Adjustment Board (VAB),
One Citizen Member
Reference: Florida State Statute 194.015. The Value Adjustment Board was an
independent forum created by Florida Statute Chapter 194 to provide property
owners with an opportunity to appeal their property values or denial of exemptions,
classifications, or tax deferrals. The Committee met each year as needed. The
appointment would be effective upon approval by the County Commission. On
January 22, 2013, Mr. Todd Heckman was appointed by the School Board. The
position was for a calendar year/tax cycle. Mr. Heckman submitted a yearly report
and agreed to serve for an additional term.
e
Page 3 of 4
8
1
District School board Organization Meeting Minutes 111/17/20151 Stang, Judy
Chairman Simchick called for a motion. Mr. Frost moved approval of Mr. Heckman
to serve for an additional year Mr. Searcy seconded the motion and it carried
unanimously, with a 5-0 vote.
E. Approval of Appointment as District School Board's Legislative Liaison
This position required extensive knowledge of local, state, and federal issues. Last
year Mr. Searcy was appointed as the District School Board's Legislative Liaison.
Chairman Simchick called for a motion. Mr. Frost moved approval of Mr. Searcy to
continue as the District School Board's Legislative Liaison. Mr. McCain seconded the
motion. Mr. Searcy nominated Mr. Frost. Mr. Frost said that he would prefer not to
serve in that position. Mr. Searcy withdrew his recommendation and called for the
question. The Board voted unanimously in favor of Mr. Searcy to continue as the
District School Board's Legislative Liaison, with a 5-0 vote.
F. Approval of Appointment to Community Literacy Leaders Committee, Non -Voting
Position
The Committee was comprised of community leaders in support of the Moonshot
Moment Goal. Normally they meet once every month. Last year Ms. Jimenez was
appointed.
Chairman Simchick called for a motion. Mr. Frost moved approval of Ms. Jimenez to
continue in that position. Mr. McCain seconded the motion and it carried
unanimously, with a 5-0 vote.
Page 4 of 4
Office of the
INDIAN RIVER COUNTY
ADMINISTRATOR
7/
Joseph A. Baird, County Administrator
Michael C. Zito, Assistant County Administrator
MEMORANDUM
TO: Members of the Board of County Commissioners
FROM: Dori R
Assistan e County Administrator
DATE: November 24, 2015
SUBJECT: Florida Department of State
Minority Appointment Reporting
Calendar Year 2014
DESCRIPTIONS AND CONDITIONS:
As an appointing authority, we are required by Section 760.80, Florida Statutes, to submit
annually to the Florida Department of State a Minority Appointment Report disclosing
appointments made to boards, commissions, councils, or committees during the previous
calendar year.
Attached, for your information, is a copy of the 2014 Minority Appointment Report submitted
for the Indian River County Board of County Commission.
Attachment: Minority Appointment Report Calendar Year 2013
APPROVED AGENDA ITEM
BY:
4 (256LuS
December 8, 2015
Indian River Co
Approved
Date
Administrator
to
/ 3
/.5
Legal
2 -
1(ti3
V
10,
Page 1 of 9
Florida Department of State
Minority Appointment Reporting Form for Calendar Year 2014
(Section 760 80, Florida Statutes — Form due NLT December 1, 2015)
Appointing Authority:• Indian River County Board of County Commission
Contact Person: Doris E. Roy
Address: 1801 27th Street
Phone: 772'226 1408 City/State/Zip: Vero Beach, FI 32960-3388
Entity (Name of Board, Commission, Council, or Committee): Affordable Housing Advisory Committee
Does this entity have multiple appointing authorities?
Yes ❑ No C
The entity's total membership as of 12/31/14, regardless
(Note This figure is the denominator to be used in calculating
percentages is the number in the second column, i.e., "Total
of appointing authority: 15
percentages below; the numerator for calculating the
membership as of 12/31/14" )
Appointed by Total Race
Race Authority' in Membership %
2014, only as of 12/31/14
African-American
Appointed Total Gender
Gender by Authority' Membership as %
in 2014 only o1 12/31/14
Male 2 10 66
Asian -American
Female 1 5 33
Hispanic -American
Not Known
Native -American
Total
Caucasian 3 15 1 00
Appointed by Total Disability
Disability Authority' Membership %
in 2014, only as of 12/31/14
Physically 0 0
Disabled
Not Known
Total
'Figures are to reflect appointments made only by this Appointing Authority. Please complete all sections.
Entity (Name of Board, Commission, Council, or Committee): Agricultural Advisory Committee
Does this entity have multiple appointing authorities?
Yes ❑ No •
The entity's total membership as of 12/31/14, regardless
(Note This figure is the denominator to be used in calculating
percentages is the number in the second column, i.e., "Total
of appointing authority: 7
percentages below; the numerator for calculating the
membership as of 12/31/14" )
Appointed by Total Race
Race Authority' in Membership %
2014, only as of 12/31/14
African-American
Appointed Total Gender
Gender by Authority' Membership as %
in 2014, only of 12/31/14
Male 7 100
Asian -American
Female
Hispanic -American
Not Known
Native -American
Total
Caucasian 7 100
Appointed by Total Disability
Disability Authority' Membership , %
in 2014, only as o1 12/31/14
Physically 0 0
Disabled
Not Known
Total
'Figures are to reflect appointments made only by this Appointing Authority. Please complete all sections.
Return to: Department of State, The R. A. Gray Building, Room 316, 500 South Bronough Street, Tallahassee, FL 32399-0250
DS -DE 143 (rev 5/2015)
11
Page ? of 9
Florida Department of State
Minority Appointment Reporting Form for Calendar Year 2014
(Section 760.80, Florida Statutes — Form due NLT December 1, 2015)
Appointing Authority:• Indian River County Board of County Commission
Contact Person: Doris E. Roy
Address: 1801 27th Street
Phone: 772-226-1408 City/State/Zip: Vero Beach, FI 32960-3388
Entity (Name of Board, Commission, Council, or committee): Beach Shore Preservation Advisory Committee
Does this entity have multiple appointing authorities?
Yes U No C
The entity's total membership as of 12/31/14, regardless
(Note This figure is the denominator to be used in calculating
percentages is the number in the second column, i.e , "Total
of appointing authority: 11
percentages below; the numerator for calculating the
membership as of 12/31/14" )
Appointed by Total Race
Race Authority' in Membership %
2014, only as of 12/31/14
African-American
Appointed Total Gender
Gender by Authority' Membership as %
in 2014, only of 12/31/14
Male 1 10 90
Asian -American
Female 1 10
Hispanic -American 1 2 14
Not Known
Native -American
Total 1
Caucasian 9 81
Disability Appointed by Total Disability
Authority' Membership %
in 2014, only as of 12/31/14
Physically 0 0
Disabled
Not Known
Total 1
*Figures are to reflect appointments made only by this Appointing Authority. Please complete all sections.
Entity (Name of Board, Commission, Council, or Committee): Board of Zoning Adjustments
Does this entity have multiple appointing authorities?
Yes ❑ No O
The entity's total membership as of 12/31/14, regardless
(Note. This figure is the denominator to be used in calculating
percentages is the number in the second column, i.e., 'Total
of appointing authority: 5
percentages below; the numerator for calculating the
membership as of 12/31/14" )
Appointed by Total Race
Race Authority' in Membership %
2014, only es of 12/31/14
African-American
Appointed Total Gender
Gender by Authority' Membership as %
in 2014, only of 12/31/14
Male 1 2
Asian -American
Female
Hispanic -American
Not Known
Native -American
Total
Caucasian 1 2
Appointed by Total Disability
Disability Authority' Membership %
in 2014 only as of 12/31/14
Physically 0 0
Disabled
Not Known
Total
•Figures are to reflect appointments made only by this Appointing Authority. Please complete all sections.
Return to: Department of State, The R. A. Gray Building, Room 316, 500 South Bronough Street, Tallahassee, FL 32399-0250
DS -DE 143 (rev 5/2015)
12
Page 3 of 9
Florida Department of State
Minority Appointment Reporting Form for Calendar Year 2014
(Section 760.80, Florida Statutes — Form due NLT December 1, 2015)
Appointing Authority:* Indian River County Board of County Commission
Contact Person: Doris E Roy
Address: 1801 27th Street
Phone: 772-226-1408 City/State/Zip: Vero Beach, FI 32960-3388
Entity (Name of Board, Commission, Council, or Committee): Children's Services Advisory Committee
Does this entity have multiple appointing authorities?
Yes ■ No ❑
The entity's total membership as of 12/31/14, regardless
(Note This figure is the denominator to be used in calculating
percentages is the number in the second column, i.e , "Total
of appointing authority: 13
percentages below; the numerator for calculating the
membership as of 12/31/14" )
Appointed by Total Race
Race Authority' in Membership %
2014, only as of 12/31/14
African-American
Appointed Total Gender
Gender by Authority' Membership as
in 2014, only of 12/31/14
Male 7 54
Asian -American
Female 6 46
Hispanic -American
Not Known
Native -American
Total
Caucasian 13 1 00
Appointed by Total Disability
Disability Authority' Membership %
in 2014, only as of 12/31/14
Physically 0 0
Disabled
Not Known
Total
•Figures are.to reflect appointments made only by this Appointing Authority. Please complete all sections.
Entity (Name of Board, Commission, Council, or Committee): Citizens Oversight Committee
Does this entity have multiple appointing authorities?
Yes ■ No ❑
The entity's total membership as of 12/31/14, regardless
(Note This figure is the denominator to be used in calculating
percentages is the number in the second column, i.e , "Total
of appointing authority: 6
percentages below; the numerator' for calculating the
membership as of 12/31/14" )
Appointed by Total Race
Race Authority' in Membership %
2014, only as of 12/31/14
African-American
Appointed Total Gender
Gender by Authority' Membership as %
in 2014, only of 12/31/14
Male 3 50
Asian -American
Female 3 33
Hispanic -American 1 17
Not Known
Native -American
Total
Caucasian 5 67
Appointed by Total Disability
Disability Authority' Membership
in 2014, only as of 12/31/14
Physically 0 0
Disabled
Not Known
Total
'Figures are to reflect appointments made only by this Appointing Authority. Please complete all sections.
Return to: Department of State, The R. A. Gray Building, Room 316, 500 South Bronough Street, Tallahassee, FL 32399-0250
DS -DE 143 (rev 5/2015)
13
Page 4 of 9
Florida Department of State
Minority Appointment Reporting Form for Calendar Year 2014
(Section 760.80, Florida Statutes — Form due NLT December 1, 2015)
Appointing Authority:' Indian River County Board of County Commission
Contact Person: Doris E. Roy
Address:. 1801 27th Street
Phone: 772-226-1408 City/State/Zip: Vero Beach, FI 32960-3388
Entity (Name of Board, Commission, Council, or Committee): Code Enforcement Board
Does this entity have multiple appointing authorities?
Yes ❑ No C
The entity's total membership as of 12/31/14, regardless
(Note This figure is the denominator to be used in calculating
percentages is the number in the second column, i.e., "Total
of appointing authority: 6
percentages below; the numerator for calculating the
membership as of 12/31/14" )
Appointed by Total Race
Race Authority' in Membership %
2014, only as of 12/31/14
African-American
Appointed Total Gender
Gender by Authority' Membership as %
in 2014, only of 12/31/14
Male 1 6 100
Asian -American
Female
Hispanic -American
Not Known
Native -American
Total 1
Caucasian 1 6 100
Appointed by Total Disability
Disability Authority' Membership %
in 2014, only as of 12/31/14
Physically 0 0 0
Disabled
Not Known
Total 1
'Figures are to reflect appointments made only by this Appointing Authority. Please complete all sections.
Entity (Name of Board, Commission, Council, or Committee): Construction Board of Adjustments & Appeals
Does this entity have multiple appointing authorities?
Yes ❑ No ■
The entity's total membership as of 12/31/14, regardless
(Note This figure is the denominator to be used in calculating
percentages is the number in the second column, i.e , "Total
of appointing authority: 6
percentages below; the numerator for calculating the
membership as of 12/31/14" )
Appointed by Total Race
Race Authority' in Membership %
2014, only as of 12/31/14
African-American
Appointed Total Gender
Gender by Authority' Membership as %
in 2014, only of 12/31/14
Male 6 100
Asian -American 1 16
Female
Hispanic -American
Not Known
Native -American
Total
Caucasian 2 5 83
Appointed by Total Disability
Disability Authority' Membership %
in 2014, only as of 12/31/14
Physically 0 0 0
Disabled
Not Known
Total 2
'Figures are to reflect appointments made only by this Appointing Authority. Please complete all sections.
Return to: Department of State, The R. A. Gray Building, Room 316, 500 South Bronough Street, Tallahassee, FL 32399-0250
DS -DE 143 (rev 5/2015)
14
Page 5 of 9
Florida Department of State
Minority Appointment Reporting Form for Calendar Year 2014
(Section 760.80, Florida Statutes — Form due NLT December 1, 2015)
Appointing Authority:• Indian River County Board of County Commission
Contact Person: Doris E Roy Address: 1801 27th Street
Phone: 772-226-1408 City/State/Zip: Vero Beach, R 32960-3388
Entity (Name of Board, Commission, Council, or Committee): Public Safety Coordinating Council
Does this entity have multiple appointing authorities?
Yes IN No ❑
The entity's total membership as of 12/31/14, regardless
(Note This figure is the denominator to be used in calculating
percentages is the number in the second column, i.e , "Total
of appointing authority: 10
percentages below; the numerator for calculating the
membership as of 12/31/14" )
Appointed by Total Race
Race Authority' in Membership %
2014, only as of 12/31/14
African-American
Appointed Total Gender
Gender by Authority' Membership as %
in 2014, only of 12/31/14
Male 6 60
Asian -American
Female 2 20
Hispanic -American
Not Known
Native -American
Total
Caucasian 8 80
Disability Appointed by Total Disability
Authority' Membership %
in 2014, only as of 12/31/14
Physically 0 0
Disabled
Not Known
Total
'Figures are to reflect appointments made only by this Appointing Authority. Please complete all sections.
Entity (Name of Board, Commission, Council, or Committee): Economic Development Council
Does this entity have multiple appointing authorities?
Yes • No ❑
The entity's total membership as of 12/31/14, regardless
(Note This figure is the denominator to be used in calculating
percentages is the number in the second column, i.e., "Total
of appointing authority: 22
percentages below; the numerator for calculating the
membership as of 12/31/14" )
Appointed by Total Race
Race Authority' in Membership %
2014, only as of 12/31/14
African-American 1 1 4
Appointed Total Gender
Gender by Authority' Membership as %
in 2014, only of 12/31/14
Male 1 18 81
Asian -American
Female 4 18
Hispanic -American
Not Known
Native -American
Total 1
Caucasian 21 95
Appointed by Total Disability
Disability Authority' Membership %
in 2014 only as 01 12/31/14
Physically 0 0 0
Disabled
Not Known
Total 1
'Figures are to reflect appointments made only by this Appointing Authority. Please complete all sections.
Return to: Department of State, The R. A. Gray Building, Room 316, 500 South Bronough Street, Tallahassee, FL 32399-0250
DS -DE 143 (rev 5/2015)
15'
Page 6 of 9
Florida Department of State
Minority Appointment Reporting Form for Calendar Year 2014
(Section 760.80, Florida Statutes — Form due NLT December 1, 2015)
Appointing Authority • Indian River County Board of County Commission
Contact Person: Doris E Roy
Address: 1801 27th Street
Phone: 772-226-1408 City/State/Zip: Vero Beach, FI 32960-3388
Entity (Name of Board. Commission, Council, or Committee): Enterprize Zone Development Agency
Does this entity have multiple appointing authorities?
Yes • No ❑
The entity's total membership as of 12/31/14, regardless
(Note This figure is the denominator to be used in calculating
percentages is the number in the second column, i.e , "Total
of appointing authority: 12
percentages below; the numerator for calculating the
membership as of 12/31/14" )
Appointed by Total Race
Race Authority' in Membership %
2014, only as of 12/31/14
African-American 1 9
Appointed Total Gender
Gender by Authority' Membership as %
in 2014, only of 12/31/14
Male 8 66
Asian -American
Female 1 3 25
Hispanic -American
Not Known
Native -American
Total 1
Caucasian 1 10 83
Appointed by Total Disability
Disability Authority' Membership %
in 2014, only as of 12/31/14
Physically 0 0 0
Disabled
Not Known
Total 1
'Figures are to reflect appointments made only by this Appointing Authority. Please complete all sections.
Entity (Name of Board, Commission, Council, or Committee): Environmental Control Hearing Board
Does this entity have multiple appointing authorities?
Yes ❑ No ■
The entity's total membership as of 12/31/14, regardless
(Note This figure is the denominator to be used in calculating
percentages is the number in the second column, i.e , "Total
of appointing authority: 5
percentages below; the numerator for calculating the
membership as of 12/31/14" )
Appointed by Total Race
Race Authority' in Membership %
2014, only as of 12/31/14
African-American
Appointed Total Gender
Gender by Authority' Membership as %
in 2014, only of 12/31/14
Male 4 80
Asian -American
Female
Hispanic -American
Not Known
Native -American
Total 0
Caucasian 4 80
Appointed by Total Disability
Disability Authority' Membership %
in 2014 only as of 12/31/14
Physically 0 0
Disabled
Not Known
Total
'Figures are to reflect appointments made only by this Appointing Authority. Please complete all sections.
Return to:
Department of State, The R. A. Gray Building, Room 316, 500 South Bronough Street, Tallahassee, FL 32399-0250
DS -DE 143 (rev 5/2015)
16
Page 7 of 9
Florida Department of State
Minority Appointment Reporting Form for Calendar Year 2014
(Section 760.80, Florida Statutes — Form due NLT December 1, 2015)
Appointing Authority:* Indian River County Board of County Commission
Contact Person: Doris E. Roy
Address: 1801 27th Street
Phone: 772-226-1408 City/State/Zip: Vero Beach, FI 32960-3388
Entity (Name of Board, Commission, Council, or Committee): MPO Citizen Advisory Committee
Does this entity have multiple appointing authorities?
Yes ■ No ❑
The entity's total membership as of 12/31/14, regardless
(Note This figure is the denominator to be used in calculating
percentages is the number in the second column, i e , "Total
of appointing authority: 14
percentages below; the numerator for calculating the
membership as of 12/31/14" )
Appointed by Total Race
Race Authority' in Membership %
2014, only as of 12/31/14
African-American 1 7
Appointed Total Gender
Gender by Authority' Membership as %
in 2014, only of 12/31/14
Male 10 71
Asian -American
Female 4 29
Hispanic -American
Not Known
Native -American
Total
Caucasian 13 92
Appointed by Total Disability
Disability Authority' Membership %
in 2014, only as of 12/31/14
Physically 0 0
Disabled
Not Known
Total 0
`Figures are to reflect appointments made only by this Appointing Authority. Please complete all sections.
Entity (Name of Board, Commission, Council, or Committee): MPO Bicycle Advisory Committee
Does this entity have multiple appointing authorities?
Yes ■ No ❑
The entity's total membership as of 12/31/14, regardless
(Note This figure is the denominator to be used in calculating
percentages is the number in the second column, i.e , "Total
of appointing authority: 6
percentages below; the numerator for calculating the
membership as of 12/31/14" )
Appointed by Total Race
Race Authority' in Membership %
2014, only as of 12/31/14
African-American
Appointed Total Gender
Gender by Authority' Membership as %
in 2014, only of 12/31/14
Male 5 83
Asian -American
Female 1 17
Hispanic -American
Not Known
Native -American
Total
Caucasian 6 1 00
Appointed by Total Disability
Disability Authority' Membership %
in 2014, only as of 12/31/14
Physically 0 0
Disabled
Not Known
Total
*Figures are to reflect appointments made only by this Appointing Authority. Please complete all sections. '
Return to: Department of State, The R. A. Gray Building, Room 316, 500 South Bronough Street, Tallahassee, FL 32399-0250
DS -DE 143 (rev 5/2015)
17
Page 8 of 9
Florida Department of State
Minority Appointment Reporting Form for Calendar Year 2014
(Section 760.80, Florida Statutes — Form due NLT December 1, 2015)
Appointing Authority:' Indian River County Board of County Commission
Contact Person: Doris E Roy
Phone: 772-226-1408
Address: 1801 27th Street
City/state/Zip: Vero Beach, FI 32960-3388
Entity (Name of Board, Commission, Council, or Committee): NSP Citizen Advisory Task Force
Does this entity have multiple appointing authorities?
Does this entity have multiple appointing authorities?
Yes ❑ No C
The entity's total membership as of 12/31/14, regardless
(Note This figure is the denominator to be used in calculating
percentages is the number in the second column, i.e , "Total
of appointing authority: 5
percentages below; the numerator for calculating the
membership as of 12/31/14".)
Appointed by Total Race
Race Authority' in Membership %
2014, only as of 12/31/14
African-American 1 20
Appointed Total Gender
Gender by Authority' Membership as
in 2014, only of 12/31/14
Male 3 60
Asian -American
Female 2 40
Hispanic -American
Not Known
Native -American
Total
Caucasian 4 80
Appointed by Total Disability
Disability Authority' Membership %
in 2014, only as of 12/31/14
Physically 0
Disabled
Not Known
Total
Native -American
Total
'Figures are to reflect appointments made only by this Appointing Authority. Please complete all sections.
Entity (Name of Board, Commission, Council, or Committee): Planning & Zoning Commission
Does this entity have multiple appointing authorities?
Yes ❑ No ■
The entity's total membership as of 12/31/14, regardless
(Note This figure is the denominator to be used in calculating
percentages is the number in the second column, i.e , "Total
of appointing authority: 7
percentages below; the numerator for calculating the
membership as of 12/31/14" )
Appointed by Total Race
Race Authority' in Membership %
2014, only as of 12/31/14
African-American
Appointed Total Gender
Gender by Authority' Membership as %
in 2014, only of 12/31/14
Male 6 86
Asian -American
Female 1 14
Hispanic -American
Not Known
Native -American
Total
Caucasian 7 100
Appointed by Total Disability
Disability Authority' Membership
in 2014 only as o1 12/31/14
Physically 0 0
Disabled
%
Not Known
Total
'Figures are to reflect appointments made only by this Appointing Authority. Please complete all sections.
Return to: Department of State, The R. A. Gray Building, Room 316, 500 South Bronough Street, Tallahassee, FL 32399-0250
DS -DE 143 (rev 5/2015)
18
Page 9 of 9
Florida Department of State
Minority Appointment Reporting Form for Calendar Year 2014
(Section 760.80, Florida Statutes — Form due NLT December 1, 2015)
Appointing Authority:* Indian River County Board of County Commission
Contact Person: Doris E. Roy Address: 1801 27th Street
Phone: 772-226-1408
City/State/Zip: Vero Beach, FI 32960-3388
Entity (Name of Board, commission, council, or committee): Transportation Disadvantaged Local Coordinating Board
Does this entity have multiple appointing authorities?
Yes • No ❑
The entity's total membership as of 12/31/14, regardless
(Note This figure is the denominator to be used in calculating
percentages is the number in the second column, i.e , "Total
of appointing authority: 14
percentages below; the numerator for calculating the
membership as of 12/31/14" )
Appointed by Total Race
Race Authority' in Membership %
2014, only as of 12/31/14
African-American 1 7
Appointed Total Gender
Gender by Authority' Membership as %
in 2014, only of 12/31/14
Male 6 43
Asian -American
Female 8 57
Hispanic -American
Not Known
Native -American
Total
Caucasian 13 93
Disability Appointed by Total Disability
Authority' Membership %
in 2014, only as of 12/31/14
Physically 1 7
Disabled
Not Known
Total
'Figures are to reflect appointments made only by this Appointing Authority. Please complete all sections.
Entity (Name of Board, Commission, Council, or Committee): Tourist Development Council
Does this entity have multiple appointing authorities?
Yes • No ❑
The entity's total membership as of 12/31/14, regardless
(Note This figure is the denominator to be used in calculating
percentages is the number in the second column, i.e., "Total
of appointing authority: 9
percentages below; the numerator for calculating the
membership as of 12/31/14" )
Appointed by Total Race
Race Authority' in Membership %
2014, only as 01 12/31/14
African-American
Appointed Total Gender
Gender by Authority' Membership as %
in 2014, only of 12/31/14
Male 6 67
Asian -American
Female 3 33
Hispanic -American
Not Known
Native -American
Total
Caucasian 9 100
Appointed by Total Disability
Disability Authority' Membership %
in 2014, only as of 12/31/14
Physically 0 0
Disabled
Not Known
Total
'Figures are to reflect appointments made only by this Appointing Authority. Please complete all sections.
Return to: Department of State, The R. A. Gray Building, Room 316, 500 South Bronough Street, Tallahassee, FL 32399-0250
DS -DE 143 (rev 5/2015)
19
it
JEFFREY R. SMITH, CPA, CGFO, CGMA
Clerk of Circuit Court & Comptroller
Finance Department
1801 27th Street
Vero Beach, FL 32960
TO: HONORABLE BOARD OF COUNTY COMMISSIONERS
FROM: DIANE BERNARDO, FINANCE DIRECTOR
THRU: JEFFREY R. SMITH, COMPTROLLER
DATE: November 25, 2015
SUBJECT: APPROVAL OF CHECKS AND ELECTRONIC PAYMENTS
November 20, 2015 to November 24, 2015
gA
In compliance with Chapter 136.06, Florida Statutes, all checks and electronic payments issued
by the Board of County Commissioners are to be recorded in the Board minutes.
Approval is requested for the attached lists of checks and electronic payments, issued by the
Comptroller's office, for the time period of November 20, 2015 to November 24, 2015
Attachment:
DLB: DB
20
CHECKS WRITTEN
TRANS NBR DATE VENDOR AMOUNT
333301 11/24/2015 PAUL CARONE 3,713.00
333302 11/24/2015 LINDSEY GARDENS LTD 732.00
333303 11/24/2015 PINNACLE GROVE LTD 869 00
333304 11/24/2015 VERO CLUB PARTNERS LTD 1,631 00
333305 11/24/2015 DAVID SPARKS 388.00
333306 11/24/2015 THE PALMS AT VERO BEACH 475.00
333307 11/24/2015 ED SCHLITT LC 560.00
333308 11/24/2015 JOHN OLIVIERA 698.00
333309 11/24/2015 ARTHUR PRUETT 409.00
333310 11/24/2015 JOSEPH LOZADA 1,212.00
333311 11/24/2015 MICHAEL JAHOLKOWSKI 547.00
333312 11/24/2015 LUCY B HENDRICKS 573.00
333313 11/24/2015 HFB OF FLORIDA LLC 764 00
333314 11/24/2015 ANDRE DORAWA 650.00
333315 11/24/2015 PAULA WHIDDON 553.00
333316 11/24/2015 COURTYARD VILLAS OF VERO LLC 560.00
333317 11/24/2015 JAMES W DAVIS 334.00
333318 11/24/2015 NITA EZELL 459.00
333319 11/24/2015 LINDSEY GARDENS II LTD 556.00
333320 11/24/2015 MISS INC OF THE TREASURE COAST 2,363.00
333321 11/24/2015 DANIEL CORY MARTIN 2,116.00
333322 11/24/2015 CRAIG LOPES 377 00
333323 11/24/2015 PAULA ROGERS & ASSOCIATES INC 650 00
333324 11/24/2015 FIVE STAR PROPERTY HOLDING LLC 847.00
333325 11/24/2015 MARK BAER 28,830.00
333326 11/24/2015 FRESH START HOUSING LLC 938 00
333327 11/24/2015 ROBERT J GORMAN 424 00
333328 11/24/2015 JUAN CHAVES 700.00
333329 11/24/2015 REID REALTY 478.00
333330 11/24/2015 MELISSA CAMARATA 641.00
333331 11/24/2015 JOHNATHON KNOWLES 722.00
333332 11/24/2015 AUGUSTUS B FORT JR 581.00
333333 11/24/2015 VERO REO LLC 559.00
333334 11/24/2015 UTIL REFUNDS 51.90
333335 11/24/2015 UTIL REFUNDS 72.32
333336 11/24/2015 UTIL REFUNDS 65.32
333337 11/24/2015 UTIL REFUNDS 33.62
333338 11/24/2015 UTIL REFUNDS 49.16
333339 11/24/2015 UTIL REFUNDS 91.89
333340 11/24/2015 UTIL REFUNDS 76 12
333341 11/24/2015 UTIL REFUNDS 176.38
333342 11/24/2015 UTIL REFUNDS 26 98
333343 11/24/2015 UTIL REFUNDS 44.80
333344 11/24/2015 UTIL REFUNDS 23.95
333345 11/24/2015 UTIL REFUNDS 87.00
333346 11/24/2015 UTIL REFUNDS 9.97
333347 11/24/2015 UTIL REFUNDS 30.29
333348 11/24/2015 UTIL REFUNDS 28.83
333349 11/24/2015 UTIL REFUNDS 25.16
333350 11/24/2015 UTIL REFUNDS 3.26
333351 11/24/2015 UTIL REFUNDS 37 52
333352 11/24/2015 UTIL REFUNDS 61.28
333353 11/24/2015 UTIL REFUNDS 61.44
333354 11/24/2015 UTIL REFUNDS 13.23
333355 11/24/2015 UTIL REFUNDS 94 90
333356 11/24/2015 UTIL REFUNDS 83.17
333357 11/24/2015 UTIL REFUNDS 25.16
333358 11/24/2015 UTIL REFUNDS 25.04
21
TRANS NBR DATE VENDOR AMOUNT
333359 11/24/2015 UTIL REFUNDS 24.13
333360 11/24/2015 UTIL REFUNDS 20.60
333361 11/24/2015 UTIL REFUNDS 59.88
333362 11/24/2015 UTIL REFUNDS 48 75
333363 11/24/2015 UTIL REFUNDS 83.21
333364 11/24/2015 UTIL REFUNDS 33 03
333365 11/24/2015 UTIL REFUNDS 100.00
333366 11/24/2015 UTIL REFUNDS 218.09
333367 11/24/2015 UTIL REFUNDS 61.28
333368 11/24/2015 UTIL REFUNDS 43.88
333369 11/24/2015 UTIL REFUNDS 37.30
333370 11/24/2015 UTIL REFUNDS 49.45
333371 11/24/2015 UTIL REFUNDS 75.64
333372 11/24/2015 UTIL REFUNDS 31.41
333373 11/24/2015 UTIL REFUNDS 76.12
333374 11/24/2015 UTIL REFUNDS 34.24
333375 11/24/2015 UTIL REFUNDS 300 53
333376 11/24/2015 UTIL REFUNDS 68.85
333377 11/24/2015 UTIL REFUNDS 108.70
333378 11/24/2015 UTIL REFUNDS 47 95
333379 11/24/2015 UTIL REFUNDS 5.93
333380 11/24/2015 UTIL REFUNDS 41.03
333381 11/24/2015 UTIL REFUNDS 5.43
333382 11/24/2015 UTIL REFUNDS 78.13
333383 11/24/2015 UTIL REFUNDS 28.49
333384 11/24/2015 UTIL REFUNDS 45.89
333385 11/24/2015 UTIL REFUNDS 17.26
333386 11/24/2015 UTIL REFUNDS 52 62
333387 11/24/2015 UTIL REFUNDS 19 71
333388 11/24/2015 UTIL REFUNDS 42.61
333389 11/24/2015 UTIL REFUNDS 72.01
333390 11/24/2015 UTIL REFUNDS 88.57
333391 11/24/2015 UTIL REFUNDS 128.30
333392 11/24/2015 UTIL REFUNDS 33.41
333393 11/24/2015 UTIL REFUNDS 69 64
333394 11/24/2015 UTIL REFUNDS 137 14
333395 11/24/2015 UTIL REFUNDS 12.35
333396 11/24/2015 UTIL REFUNDS 54.27
333397 11/24/2015 UTIL REFUNDS 42.46
333398 11/24/2015 UTIL REFUNDS 2 14
333399 11/24/2015 UTIL REFUNDS 199 13
333400 11/24/2015 UTIL REFUNDS 28.51
333401 11/24/2015 UTIL REFUNDS 43.28
333402 11/24/2015 UTIL REFUNDS 45.21
333403 11/24/2015 UTIL REFUNDS 54.35
333404 11/24/2015 UTIL REFUNDS 12 72
333405 11/24/2015 UTIL REFUNDS 46.71
333406 11/24/2015 UTIL REFUNDS 37.62
333407 11/24/2015 UTIL REFUNDS 9.91
333408 11/24/2015 UTIL REFUNDS 53.18
333409 11/24/2015 UTIL REFUNDS 47.58
333410 11/24/2015 UTIL REFUNDS 64.50
333411 11/24/2015 UTIL REFUNDS 89.05
333412 11/24/2015 UTIL REFUNDS 82.66
333413 11/24/2015 UTIL REFUNDS 68.85
333414 11/24/2015 UTIL REFUNDS 72.84
333415 11/24/2015 UTIL REFUNDS 34.63
333416 11/24/2015 UTIL REFUNDS 33 70
333417 11/24/2015 UTIL REFUNDS 46.88
333418 11/24/2015 UTIL REFUNDS 99.38
2
22
TRANS NBR DATE VENDOR AMOUNT
333419 11/24/2015 UTIL REFUNDS 61.44
333420 11/24/2015 UTIL REFUNDS 5.53
333421 11/24/2015 UTIL REFUNDS 17.37
333422 11/24/2015 UTIL REFUNDS 89.21
333423 11/24/2015 UTIL REFUNDS 69.80
333424 11/24/2015 UTIL REFUNDS 27.66
333425 11/24/2015 PORT CONSOLIDATED INC 48,347.52
333426 11/24/2015 FIRE EQUIPMENT SVC OF ST LUCIE INC 10,174.24
333427 11/24/2015 JORDAN MOWER INC 24.37
333428 11/24/2015 TEN -8 FIRE EQUIPMENT INC 21,465.60
333429 11/24/2015 RANGER CONSTRUCTION IND INC 436.80
333430 11/24/2015 VERO CHEMICAL DISTRIBUTORS INC 801.40
333431 11/24/2015 MUNICIPAL EQUIPMENT LLC 9,999.00
333432 11/24/2015 RICOH USA INC 109.10
333433 11/24/2015 RICOH USA INC 147.91
333434 11/24/2015 AT&T WIRELESS 532 65
333435 11/24/2015 PARALEE COMPANY INC 500 00
333436 11/24/2015 GRAYBAR ELECTRIC 654.30
333437 11/24/2015 MY RECEPTIONIST INC 291 72
333438 11/24/2015 INDIAN RIVER MEDICAL CENTER 200.00
333439 11/24/2015 HD SUPPLY WATERWORKS, LTD 48.75
333440 11/24/2015 SCHULKE B1TTLE & STODDARD LLC 17,296.76
333441 11/24/2015 PETES CONCRETE 3,850.00
333442 11/24/2015 EGP INC 562.62
333443 11/24/2015 VERO INDUSTRIAL SUPPLY INC 95 40
333444 11/24/2015 EXPRESS REEL GRINDING INC 3,400.00
333445 11/24/2015 TIRESOLES OF BROWARD INC 3,364.76
333446 11/24/2015 CALL ONE INC 405.00
333447 11/24/2015 CHILDCARE RESOURCES OF IRC INC 1,260.00
333448 11/24/2015 XEROX CORP SUPPLIES 233.46
333449 11/24/2015 GENERAL PART INC 78.04
333450 11/24/2015 GOODYEAR AUTO SERVICE CENTER 624 86
333451 11/24/2015 BAKER & TAYLOR INC 172.16
333452 11/24/2015 BRANDTS APPLIANCE SERVICE INC 275.97
333453 11/24/2015 MIDWEST TAPE LLC 1,582 89
333454 11/24/2015 NORTHERN SAFETY CO INC 236.53
333455 11/24/2015 PALM TRUCK CENTERS INC 183.25
333456 11/24/2015 VOCELLE & BERG LLP 210.00
333457 11/24/2015 GREENE INVESTMENT PARTNERSHIP LTD 3,426.04
333458 11/24/2015 PING INC 731 63
333459 11/24/2015 INDIAN RIVER COUNTY HEALTH DEPT 46,770.58
333460 11/24/2015 VICTIM ASSISTANCE PROGRAM 5,568.58
333461 11/24/2015 ROGER J NICOSIA 1,500 00
333462 11/24/2015 CITY OF VERO BEACH 88,914.37
333463 11/24/2015 CITY OF VERO BEACH 504.59
333464 11/24/2015 CITY OF VERO BEACH 2,056.33
333465 11/24/2015 CITY OF VERO BEACH 11,612.50
333466 11/24/2015 STEPHEN WOJTASZEK 61.89
333467 11/24/2015 UNITED PARCEL SERVICE INC 27 19
333468 11/24/2015 EBSCO INDUSTRIES INC 7,800.00
333469 11/24/2015 TREASURE COAST HOMELESS SERVICES 1,257 70
333470 11/24/2015 PUBLIX SUPERMARKETS 19 90
333471 11/24/2015 ACUSHNET COMPANY 2,269 07
333472 11/24/2015 ACUSHNET COMPANY 83.29
333473 11/24/2015 EXCHANGE CLUB CASTLE 2,261.37
333474 11/24/2015 EXCHANGE CLUB CASTLE 2,570 44
333475 11/24/2015 DON LAWLESS 40 00
333476 11/24/2015 SUBSTANCE AWARENESS COUNCIL OF IRC INC 30,542.16
333477 11/24/2015 SUBSTANCE AWARENESS COUNCIL OF IRC INC 14,780.34
333478 11/24/2015 FLORIDA POWER AND LIGHT 111,059.87
3
23
TRANS NBR
333479
333480
333481
333482
333483
333484
333485
333486
333487
333488
333489
333490
333491
333492
333493
333494
333495
333496
333497
333498
333499
333500
333501
333502
333503
333504
333505
333506
333507
333508
333509
333510
333511
333512
333513
333514
333515
333516
333517
333518
333519
333520
333521
333522
333523
333524
333525
333526
333527
333528
333529
333530
333531
333532
333533
333534
333535
333536
333537
333538
DATE
11/24/2015
11/24/2015
11/24/2015
11/24/2015
11/24/2015
11/24/2015
11/24/2015
11/24/2015
11/24/2015
11/24/2015
11/24/2015
11/24/2015
11/24/2015
11/24/2015
11/24/2015
11/24/2015
11/24/2015
11/24/2015
11/24/2015
11/24/2015
11/24/2015
11/24/2015
11/24/2015
11/24/2015
11/24/2015
11/24/2015
I 1/24/2015
11/24/2015
11/24/2015
11/24/2015
11/24/2015
11/24/2015
11/24/2015
11/24/2015
11/24/2015
11/24/2015
11/24/2015
11/24/2015
11/24/2015
11/24/2015
11/24/2015
11/24/2015
11/24/2015
11/24/2015
11/24/2015
11/24/2015
11/24/2015
11/24/2015
11/24/2015
11/24/2015
11/24/2015
11/24/2015
11/24/2015
11/24/2015
11/24/2015
11/24/2015
11/24/2015
11/24/2015
11/24/2015
11/24/2015
VENDOR
FLORIDA POWER AND LIGHT
INDIAN RIVER COUNTY TAX COLLECTOR
FLORIDA BLUE
STATE ATTORNEY
SUNSHINE STATE ONE CALL OF FL INC
GOVERNMENT FINANCE OFFICERS ASSOC
IRC HEALTHY START COALITION INC
IRC HEALTHY START COALITION INC
BE SAFE SECURITY ALARMS INC
GERALD A YOUNG SR
ALAN C KAUFFMANN
WESTSIDE REPROGRAPHICS OF VERO BEACH INC
PINNACLE GROVE LTD
WILLIAM K DEBRAAL
INDIAN RIVER COUNTY HOUSING AUTHORITY
ST ELIZABETH CHURCH OF DELIVERANCE
PERKINS COMPOUNDING PHARMACY
TRANE US INC
CELICO PARTNERSHIP
VAN WAL INC
JOSEPH W VASQUEZ
BIG BROTHERS AND BIG SISTERS
BIG BROTHERS AND BIG SISTERS
FLORIDA RURAL LEGAL SERVICES INC
J C RENTALS & INVESTMENTS INC
JOSEPH SENIOR
JOSE RIVERA
KEN CHATAM
DAYSPRING
ORCHID ISLAND PROPERTY MGMT 11 INC
SUPREME INTERNATIONAL LLC
MALA GEOSCIENCE USA INC
JOHNNY B SMITH
DAVID REYNOLDS II
CHARLES A WALKER
INDIAN RIVER RDA LP
PROQUEST LLC
YOUTH GUIDANCE DONATION FUND
NICOLACE MARKETING INC
SEASIDE LANDSCAPES INC
SANDY ARACENA
LAZENBY & ASSOCIATES INC
SHERONICA WILSON
INEOS NEW PLANET BIOENERGY LLC
WOERNER DEVELOPMENT INC
JOSEPH CATALANO
OVERDRIVE INC
BERMUDA SANDS APPAREL LLC
KEITH GROCHOLL
FLOTECH INC
BORRELLI & PARTNERS INC
GFA INTERNATIONAL INC
AMERICAN MESSAGING SERVICES LLC
BURNETT LIME CO INC
TREASURE COAST TURF INC
PENGUIN RANDOM HOUSE LLC
SAMBA HOLDINGS INC
WADE WILSON
COAST TO COAST COMPUTER PRODUCTS
RDW QUALITY BUILDERS LLC
AMOUNT
470.27
96,303 72
959.76
8,572.56
1,138.46
550 00
500 00
2,500.00
239.70
75.00
140.00
9.90
500.00
23.40
330.00
50.00
89.24
606 00
414.52
763.00
100 00
1,250.00
3,864.91
2,130 45
500.00
500 00
40.00
80.00
500.00
7,000.00
534.24
324.50
40.00
60.00
80.00
187 00
5,075 00
1,250.00
805.00
750.00
140 00
315 00
50.00
53,483 67
96.50
40.00
739.77
739.29
60.00
257.51
8,003.70
150.00
6.20
9,599 80
72 80
296.25
1,240.56
120.00
478.95
25,384.00
4
24
TRANS NBR
333539
333540
333541
333542
333543
333544
333545
333546
333547
333548
333549
333550
333551
333552
333553
Grand Total:
DATE
11/24/2015
11/24/2015
11/24/2015
11/24/2015
11/24/2015
I 1/24/2015
11/24/2015
11/24/2015
11/24/2015
11/24/2015
11/24/2015
11/24/2015
11/24/2015
11/24/2015
11/24/2015
VENDOR AMOUNT
DATABASES USA LLC 6,336.00
RELIANT FIRE SYSTEMS INC 170.00
CATHEDRAL CORPORATION 1,194.68
SERVICE LIGHTING & ELECTRICAL SUPPLIES INC 163.92
BEST AMERICAN WELDING SERVICES 1,618.53
MARK DEAN RILEY JR 60 00
CAPAK LLC 68 00
SERVI TECH INC 11.00
SCHUMACHER AUTOMOTIVE DELRAY LLC 60.17
SITEONE LANDSCAPE SUPPLY LLC 69 99
MICHAEL WITTENRICH 50.00
BRITTANY SMITH 50.00
INTERSTATE RV INC 200.00
CENTRAL FLORIDA EXPRESSWAY 12.85
JONATHAN NOLEN 35.00
773,253.49
5
25
TRANS NBR
3956
3957
3958
3959
3960
3961
3962
3963
3964
3965
3966
3967
Grand Total:
ELECTRONIC PAYMENTS - WIRE & ACH
DATE
11/20/2015
11/20/2015
11/20/2015
11/20/2015
11/20/2015
11/20/2015
11/20/2015
11/20/2015
11/20/2015
11/20/2015
11/23/2015
11/24/2015
VENDOR
INDIAN RIVER COUNTY SHERIFF
NACO/SOUTHEAST
FLORIDA LEAGUE OF CITIES, INC
ICMA RETIREMENT CORPORATION
NACO/SOUTHEAST
TEAMSTERS LOCAL UNION #769
IRC FIRE FIGHTERS ASSOC
ICMA RETIREMENT CORPORATION
FL SDU
SCHOOL DISTRICT OF 1 R COUNTY
IRS -PAYROLL TAXES
IRS -PAYROLL TAXES
AMOUNT
694,516.38
644.68
6,801 95
10,738.63
25,912.60
5,488 00
6,630 00
2,125.00
5,709.76
130,560 00
423,201.53
8 18
1,312,336.71
1
CONSENT AGENDA
December 8, 2015
86
INDIAN RIVER COUNTY
BOARD OF COUNTY COMMISSIONERS
INTER -OFFICE MEMORANDUM
TO: Members of the Board of County Commissioners
DATE: December 2, 2015
SUBJECT: Out of County Travel to attend the Florida Shore and Beach
Preservation Association Conference
FROM: Dori Roy
Assistant to the County Administrator
Authorization is requested for out of county travel for commissioners and staff to
attend the Florida Shore and Beach Preservation Association Conference in
Jacksonville, Florida on February 3 — 5, 2016.
Attachment
27
-hire dand sponsored by the Florida Shore & Beadt PreservationAssociation
Photo courtesy'ofKnsrt Fads
Florida Shore & Beach Preservation Association
PO Box 13146
Tallahassee, R 32317
www.fsbpa.com
"America's largest Annual Conference on
Beach Preservation Technology
Join us February 3-5, 2016 In Jacksonville!
For complete details on the Conference,
Including hotel and conference registration
as well as exhibits, and sponsorships
available, visit www•fsbpa•com/tech-
conference.html or email mall@fsbpa.com.
Early registration and hotel deadline is
January 12, 2016.
The program will be available online on or
before December 7, 2015.
Nonprofit ORG
U.S. Postage PAID
Tallahassee, FI.
Permit #329
1'll'III'1111"IIIIIIIIIII'1111'llllrllllllllrlllllllll"II1111J
***`• MIXED AADC 320 40000977"T000005:13'000040
JOSEPH BAIRD
COUNTY ADMINISTRATOR
INDIAN RIVER COUNTY BOARD OF COUNTY
COMMISSIONERS
1801 27TH ST
VERO BEACH, FL 32960-3388
281
Consent Agenda
December 08, 2015
INDIAN RIVER COUNTY
BOARD OF COUNTY COMMISSIONERS
INTER -OFFICE MEMORANDUM
To: Members of the Board of County Commission
Date: December 2, 2015
Subject: FY 2014-2015 Records Disposition Compliance Statement and Records
Management Liaison Officer Form
Board of County Commission
From: Doris E Roy, Records Management Liaison Officer
Assistant to the County Administratopt,
Description
Florida Public Agencies are required to maintain specific information documenting the disposition of
public records. According to Rule 1B-24.003(11), Florida Administrative Code, each agency is
required to submit an annual statement to the Division of Library and Information Services, Florida
Department of State, which includes a signed records management compliance statement attesting to
the agency's compliance with Florida public records disposition laws, rules, and procedures.
Attached is the annual Records Management Compliance Statement for Fiscal Year 2014-2015 for the
Indian River County Board of County Commission.
Recommendation
It is recommended that the Chairman be authorized to sign the Records Management Compliance
Statement for Fiscal Year 2014 - 2015 for the Indian River County Board of County Commission
For: December 8, 2015
By
Joseph A. Baird, County Administrator
Attachments
Indian River County
Ap .ed
Date
Administrator
*I`)
Legal
tl% to
12,z-16
Letter dated November 2, 2015 from the Florida Department of State
Record Disposition Compliance Statement
Records Disposition Documents
2911
FLORIDA DEPARTMENT Of STATE
RICK SCOTT
Governor
November 2, 2015
Ms. Doris E. Roy
Indian River County Board of County Commissioners
1801 27th Street
Building A
Vero Beach, FL 32960-3365
Dear Ms. Roy:
KEN DETZNER
Secretary of State
As a Florida public agency, you are required by Rule 1B-24.003(11), Florida Administrative Code, to
submit annually to the Division of Library and Information Services "a signed statement attesting to the
agency's compliance with records disposition laws, rules, and procedures." Based on these annual
statements, an annual report on statewide compliance is submitted to the Legislature and the Executive
Office of the Governor for their consideration and action.
For your convenience, we are providing the enclosed Records Management Compliance Statement to
report your agency's compliance status. Please complete all information in Section I, the Compliance
Certification, and make any necessary additions or corrections in Sections II and III. Please return one
signed copy of the form (do not return this letter) to the mailing address or email address indicated at
the bottom of the form by December 31, 2015.
We appreciate your prompt attention to this matter. If we can be of service to your agency, please do not
hesitate to contact us at 850.245.6750 or recmgt@dos.myflorida.com.
Sincerely,
Gerard J. Clark, Bureau Chief, Archives and Records Management
Division of Library and Information Services
GJC/eg
Enclosure
1
VIVARRORIDA.
Division of Library and Information Services
R.A. Gray Building • 500 South Bronough Street* Tallahassee, Florida 32399
850.245.6600 • 850.245.6735 (Fax) info.florida.gov
Promoting Florida's History and Culture VivaFlorida.org
RECORDS MANAGEMENT COMPLIANCE STATEMENT
Fiscal Year 2014-2015
Agency ID: C0620500
Section I
Compliance Certification
1. This agency is in compliance with Section 257.36(5), Florida Statutes,' and Rule 18-24.003(9), Florida
Administrative Code,2 for all public records regardless of medium or format (e.g., paper; electronic, including
email; microfilm; audio; video; etc.).
'Yes ■ No (Unmarked responses will be recorded as not in compliance.)
2. This agency disposed of ja • S cubic feet of records during the fiscal indicated
year above.
3. This agency dis osed of records in electronic form during the fiscal year indicated above.
■ Yes ' No (It is not necessary to indicate volume of electronic records disposed.)
4. ■ Check here if you would like to be contacted for assistance. Indicate your questions/areas of concern on
the reverse side of this form.
Agency Head Signature: Date.
Name of Agency Head (please print): Bob Solari
Title of Agency Head (please print): Chairman
Section II
Agency Information
Please indicate changes to Agency Information on the lines provided on the right.
Current Information:
Please do not erase or cover information below Indicate changes or additions on the lines below.
Agency Name Indian River County Board of County Commissioners
Agency Head: Mr Joseph A. Baird
Address: 1801 27th Street
Building A
Vero Beach, Florida 32960-3365
Section III
RMLO Information
Section 257.36(5)(a), Florida Statutes,' requires public agencies to designate a Records Management Liaison Officer
(RMLO). Please indicate changes to RMLO Information on the lines provided on the right. If Current Information is blank,
please designate an RMLO for your agency on the lines provided on the right.
Current Information.
Please do not erase or cover information below Indicate changes or additions on the lines below
RMLO: Ms. Doris E. Roy
Address: 1801 27th Street
Building A
Vero Beach, FL 32960-3365
Phone: (772) 226-1408 Ext.:
Email: droy@ircgov.com
'Section 257.36(5), Florida Statutes: 'For the purposes of this section, the term 'agency' shall mean any state, county, district, or municipal officer, department, division,
bureau, board, commission, or other separate unit of govemment created or established by law. It is the duty of each agency to: (a) Cooperate with the division in complying
with the provisions of this chapter and designate a records management liaison officer (b) Establish and maintain an active and continuing program for the economical and
efficient management of records.'
=Rule 1B-24.003(9), Florida Administrative Code: 'Public records may be destroyed or otherwise disposed of only in accordance with retention schedules established by
the Division. Photographic reproductions or reproductions through electronic recordkeeping systems may substitute for the original or paper copy, per Section 92.29, F S.,
Photographic or electronic copies. Prior to records disposition, agencies must ensure that all retention requirements have been satisfied. For each record series being
disposed of, agencies shall identify and document the following: 1 Records retention schedule number; 2. Item number; 3. Record series title; 4. Inclusive dates of the
records; 5. Volume in cubic feet for paper records; for electronic records, record the number of bytes and/or records and/or files if known, or indicate that the disposed
records were in electronic form; and 6. Disposition action (manner of disposition) and date.'
Please complete and return this compliance statement by December 31, 2015 (submit one copy only, please) to:
Department of State
Records Management Program, Mail Station 9E QB recmgt@dos.myflorida.com
Tallahassee, FL 32399-0250
31
RECORDS DISPOSITION DOCUMENT
NO.
PAGE OF PAGES
1. AGENCY NAME and ADDRESS
INDIAN RIVER COUNTY BOCC
IRC BOARD OF COUNTY COMMISSIONERS
1801 27TH STREET
VERO BEACH, FL 32960
2. AGENCY CONTACT (Name and Telephone Number)
LAURA E VASQUEZ
COMMISSIONER ASSISTANT
RECORDS MANAGEMENT LIAISON
(772)226-1919
3.
NOTICE OF INTENTION: The
one)
■ a. Destruction
scheduled records listed in Item 5 are to be disposed of in the manner checked below (specify only
• b Microfilming and Destruction Pc. Other Silidded
4. SUBMITTED
the
BY: I hereby
cords have bee
�
certify that the records to be disposed of are correctly represented below, that any audit requirements for
f Ily justified, and that furtherretentionis not required for any litigationl�pending or imminent.
n�� ✓en1se SIP.ernan - Sraf j9 r, f. 1 / 'f IS
Signature Name and Title Date
t ..,. , 5" ' .LIST_OFo,RECQRD'.SERIES
a.
Schedule
b.
Item
c.
Title 1
d.
Retention
e.
Inclusive
r.
Volume
In
9-
Disposition
Action and
No.
No.
Dates
Cubic
Feet
Date
Completed
After
Authorization
GSI-
SL
GSI-
SL
GSI-
SL
GSI-
GSI-
SL
GSI-
SL
GSI-
SL
GSI-
SL
GSI-
SL
GSGSI
124
124
124
124
124
193
340
340
340
OPERATIONAL & STATISTICAL REPORT
RECORDS
OPERATIONAL & STATISTICAL REPORT
RECORDS
OPERATIONAL & STATISTICAL REPORT
RECORDS
OPERATIONAL & STATISTICAL REPORT
RECORDS
OPERATIONAL & STATISTICAL REPORT
RECORDS
INSPECTION RECORDS:
FIRE/SECURITY/SAFETY
DISBURSEMENT RECORDS DETAILS
(DUPLICATES)
DISBURSEMENT RECORDS DETAILS
(DUPLICATES)
DISBURSEMENT SEMENT RECORDS DETAILS
3
YEARS
3
YEARS
3
YEARS
3
YEARS
3
YEARS
3
YEARS
UNTIL
OBSOLETE
UNTIL
OBSOLETE{
UNTIL
OBSOLETE
10-1-08 TO 9-30-09
10-1-08 TO 9-30-09
10-1-08 TO 9-30-09
10-1-08 TO 9-30-09
10-1-08 TO 9-30-09
6/1/09 TO 12/30/09
10/1/11 TO 9/30/12
10/1/11 TO 9/30/12
10/1/11 TO 9/30/12
1.04
1.04
1.04
1 04
1.04
1.04
1.04
1.04
1.04
AlredatC>r%
1-161-15
hriddl,ec.9
1-1,1-16
5hrtC04:0YC9
1 -1 1 -t 3-
5hr kd)
I-191-1 .
5i1re600
1-19-1
611reekStC0
- I c-IJ
5V\red c0Pd
I-19-16
Me,/)
I - 19-IS
5L_Pdjf n
,�t �.
HITS
6. DISPOSAL AUTHORIZATION: Disposal for the above listed
records is authorized. Any deletions or modifications are indicated.
/
7. SPOSAL CERTIF
di posed of in the er
L .4.! t.d4)
E: The above listed records have been
and on the date shown in colyn g.
,iii 4'--- 1I 3 IS-
•
/
nature D e
Jm
ltse eeam - ` afr A sista&i-
• stodiai - .res Manager. -Liaiso officer Date
Name
and Title
iLaiktA afie.cicti:q_ AD U-LiKaiD
o
Witness
32
Continuation Paze
a.
Schedule
No.
b.
Item
No.
c.
Title
d.
Retention
e:
Inclusive
Dates
f.
Volume
In
Cubic
Feet
9.
Disposition
Action and
Date
Completed
After
GSI-
42
PURCHASING RECORDS (DUPLICATES)
UNTIL
10/1/11 TO 9/30/12
1.04
yAuthorization
slIrt'C9C0ed)
SL
OBSOLETE
1 -19-1
11-IGSI-
GSI-
104
EQUIPMENT/VEHICLE MAINTENANCE
1 YEAR.--
1 YEAR
10/1/11 TO 9/30/12
1 04
5hrecued
SL
RECORDS (DUPLICATES)
I -II% -IS
GSI
UNTIL
SL
223
INVOICES AND OTHER DOCUMENTS OF
SURPLUS EQUIPMENT
OBSOLETE
10/1/11 TO 9/30/12
1.04
Shre,e(C
4
I -I 9-15
GSI-
SL
193
INSPECTION RECORDS:
FIRE/SECURITY/SAFETY
YEARS
1/1/10 TO 12/30/10
1.04
SkredcCV
3
(-I9 -I6_
GSI-
SL
195
PAYROLL RECORDS: SUPPORTING
DOCUMENTS
YEARS
1/1/10 TO 12/30/10
1.04
Shrecici ✓
I-11—IS
GSI-
195
PAYROLL RECORDS: SUPPORTING
3
1/1/11 TO 12/30/11
1.04
�hfeo'� 1P
SL
DOCUMENTS
YEARS
CCYY c{
l- Iq-(j
GSI-
195
PAYROLL RECORDS: SUPPORTING
3
1/1/09 TO 12/30/09
1.04re,{I�
/1
SL
DOCUMENTS
YEARS
VV _I cQY/
GSI-
SL
55WC
WORKERS' COMPENSATION RECORDS
(DUPLICATES)
UNTIL
OBSOLETE
1/1/05 TO 12/30/12
1.04
alrede0
V
I -lci-(5
GSI-
241
INCIDENT RECORDS
UNTIL
1/1/08
OBSOLETE
TO 12/30/09
1.04
5`6\v -Q041,4/
SL
(DUPLICATES)
'-,V-t0
GSI-
94
COMPLAINTS:
2
1/1/08 TO 12/30/12
1.04
ShreccB��
SL
CITIZEN/CONSUMERS/EMPLOYEES
YEARS
\-A-t5
GSI-
94
COMPLAINTS:
2
1/1/08 TO 12/30/12
1.04
S1vege(1)
SL
CITIZEN/CONSUMERS/EMPLOYEES
YEARS
,-\C\_t
GSI
94
COMPLAINTS:
2
1/1/08 TO 12/30/12
1.04
avill ae j)
SL
CITIZEN/CONSUMERS/EMPLOYEES
YEARS
I- K -i
GSI-
SL
94
COMPLAINTS:
CITIZEN/CONSUMERS/EMPLOYEES
2
1/1/08 TO 12/30/12
1.04
,Shree)IX'eZ
YEARS
1-19 -15
GSI-
94
COMPLAINTS:
2
1/1/08 TO 12/30/12
1.04
6-eaiY4
SL
CITIZEN/CONSUMERS/EMPLOYEES
YEARS
1 -IC( -t5
GSI-
SL
104
EQUIPMENT/VEHICLE MAINTENANCE
RECORDS (DUPLICATES)
1 YEAR
1/1/09 TO 12/30/09
1.04
Niced564
t -I CI -1
GSI -88
BUDGET RECORDS: SUPPORTING
3
1/1/07 TO 12/30/07
1.04
ShrecOtyeQ�
SL
DOCUMENTS (DUPLICATES)
YEARS
119-it
33
1 ■■
outheast
hrededing
SECURE SOLUTIONS FOR DOCUMENT DESTRUCTION
CERTIFICATE OF DESTRUCTION
THIS CERTIFIES THAT ALL RECORDS AND MATERIALS RECEIVED FROM
INDIAN RIVER COUNTY ROAD & BRIDGE
4550 41ST STREET, BUILDING A
VERO BEACH, FL 32960
HAVE BEEN COMPLETELY DESTROYED BY A CERTIFIED SHREDDING PROCESS.
It is further certifiedthat records were not excessively handled, tampered with, or read by anyone with
Southeast Secure Shredding, Inc.
3910 US Highway 1
Vero Beach, FL 32960
772-562-6556
Date Destroyed 01/19/2015
Weight: 558 lbs
President
MO
Southeast
ding
SECURE SOLUTION FOR mannitIT OBTRUCI1ON
3910 US Highway 1, Vero Beach, FL 32960 Office (772) 562-6556 Fax (772) 562-6559
www.sesecureshred.com
SHREDDING SERVICES WORK ORDER
Date: Monday, January 19, 2015 Time: Before 3:00
Company Name: Indian River County Road -84 Bridge
Contact Person: Denise
Phone #: 226-3936 Fax #: 569-7213 E-mail:
Service
Address: 4550 4151 Street ,Building A
Vero Beach, FL 32960
Driving Directions: P.O. 70997
Billing
Address: SAME
x
x
Ground Floor
Boxes
Est: 25 Qty:
x
Off -Site Shredding
Estimated Weight:
Actual Weight:
SERVICE DESCRIPTION
Stairs
Elevator
Loose/File Cabinets X-rays Large X-rays
Est: Qty: Est: Qty: Est: Qty:
On -Site Shredding
Estimated # 95,gal Containers:
Actual #(95 gal Containers:
Due to logistics, our driver may be unable to pick up more material than is scheduled on this work order.
/
Method p Payment: Invoice
Pricing:
lam,
4 . `Total P
Customer:
-SSS:
By signing above, the customer agrees to the scope of work to be performed is'ade. ately describe herein. It is
also understood that if the work dimers from the above, pricing and job schedulin : may be adversely affected.
All records indicated above are destroyed via a NAID Certified.S edding Process.
35
RECORDS DISPOSITION DOCUMENT
NO.
PAGE 1 OF 1 PAGES
1. AGENCY NAME and ADDRESS
Indian River County BCC
Human Resources Department
1800 27th Street, -
Vero Beach, Florida 32960
2. AGENCY CONTACT (Name and Telephone Number)
Shelley Nowlin
(772) 226-1449 Ext.
3.
NOTICE OF INTENTION: The
one)
►� a. Destruction
scheduled records listed in Item 5 are to be
IN b. Microfilming and Destruction
disposed of in the manner checked below (specify only
■ c. Other
4. SUBMITTED BY: I hereby certify that the records to be disposed of are correctly represented below, that any audit requirements for
t to records have b en fully justified, and that further retention is not required for any litigation pending or imminent.
f
Al A ) Colleen Peterson, Human'Resources Manager February 25, 2015
Signature Name and Title Date
``2. 1.?fi ` 'S -' ....L-'ISTIOF-RECORD;SERIES° = = = '.
a.
Schedule
No.
b.
Item
No.
c.
Title
d.
Retention
e.
Inclusive
Dates
r.
Volume
In
Cubic
Feet
g.
Disposition
Action and
Date
Completed
After
Authorization
GS1-SL
87
Bargaining Records
5 FY
10/1/2001 — 09/30/08
6.0
Si-IREbDE.0
GS1-SL
19
Personnel Records. FL Retirement
System
25 FY
10/1/88 — 09/30/89
5 0'
(3Y So -.-T i
si.C...o_R.E.
GS1-SL
111
Insurance Records
5 FY
10/1/08 — 09/30/09
8.5
St.-2G-t.bN t-
GS1 SL
17
Correspondence & Memoranda
Administrative
3 FY
10/1/10 — 09/30/11
2.0
1 0
CrPA►ay
3-
S -ao'
GS1-SL
103
Equal Employment Opportunity
Compliance Records
(A/A Survey Forms)
4 Yrs
01/01 — 12/31/10
GS1 SL
24
Employment Application & Selection
Records (Record Copy)
4 Yrs
01/01 — 12/31/11
1.0
GS1-SL
195
Payroll Records: Supporting Documents
5 Yrs
None due to change in
length of retention
0
GS1-SL
66
Personnel Records. OPSNolunteer/
Intern/Temporary Employment
3 FY
10/1/10 — 09/30/11
2.0
GS1-SL
82
Affirmative Action Records
2 Yrs
01/1/04 - 12/31/08
1 0
GS1-SL
88
Budget Records
3 FY
None due to change in
length of retention
0
6. DISPOSAL AUTHORIZATION: Disposal for the above listed records
is authorized. Any deletions or modifications are indicated.
/
/(7//
/ ��/L7 !� ' •
��7 1.5—
7. DISPOSAL CERTIFICATE: The above listed records have been
disposed of in the rpanner and on the date shown in column g.
/l , 3f r 9�iS—
Signature Date
Colleen Peterson, Human Resources Manager
Custb an/Records Management Liaiso Officer Dat
Name Title
-*,svk SA, -->-__‘i
Witness
36
■•
■
L"
outheast
mite
hxddin
g
SECURE SOLUTIONS FOR DOCUMENT DESTRUCTION
CERTIFICATE OF DESTRUCTION
THIS CERTIFIES THAT ALL RECORDS AND MATERIALS RECEIVED FROM
INDIAN RIVER COUNTY HUMAN RESOURCES
1800 27TH STREET, BUILDING B
VERO BEACH, FL 32960
HAVE BEEN COMPLETELY DESTROYED BY A CERTIFIED SHREDDING PROCESS.
It is further certified that records were not excessively handled, tampered with, or read by anyone with
Southeast Secure Shredding, Inc.
3910 US Highway 1
Vero Beach, FL 32960
772-562-6556
Date Destroyed 03/05/2015
Weight: 818 lbs
President
MO
■
o
03/05/2015
1llffEijiill
Southeast Secure Shredding
3910 US Highway 1
Vero Beach, FL 32960
772-562-6556
Shredding Certificate
Customer: OIRHR Indian River County Human Resources
Page
III�I�I
DPQQ)
00n -Site
O Off -Site
Address: 1800 27th St, Building B Next Visit: /
Vero Beach, FL 32960
Bill To OIRHR-000000000000000 Indian River County Human
Address 2
Mail Stop Placement
Asset Status
Building B
office (LB) By Weight
Southeast Secure Shredding hereby certifies that the materials received
on the above date will be confidentially handled and destroyed and that the shredded
material will then be recycled.
Customer <
Signature:
Bin Toe Counts.
(LB) By Weight: 1
Driver
Date: Date
�� S �S Signature
shredcrT.frx
38 '
IF ghone.
plar* Southeast
redding
SECURE SOLUTIONS FOR DOCUMENT DESTRUCTION
3910 US Highway 1 Vero Beach, FL 32960 Office (772) 562-6556 Fax (772) 562-6559
www.sesecureshred.com
Date: Friday, January 9, 2015
Company Shelly 226-1449
Name: Indian River County Human Resources
Service 1800 27th Street Building B
Address: Vero Beach, FL 32960
I accept 4 95 gal Bin(s) and 0 key(s)
in good condition. I understand that lost keys will be
replaced at a cost of $10.00 each and missing or damaged
bins will be replaced at a cost of $100.00 each.
CUSTOMER
Print Name: I1 I 7-.4'
Sign:
•
1
Date:
COMPANY
„.1
-
Print Name: )
Sign:
/
-
Date: t
39
O ffice 01 Con,ellt 2/O;x'/2vi
INDIAN RIVER COUNTY
ATTORNEY
Dylan Reingold, County Attorney
William K. DeBraal, Deputy County Attorney
Kate Pingolt Cotner, Assistant County Attorney
MEMORANDUM
TO: Board of County Commissioners
FROM: William K. DeBraal, Deputy County Attorney
DATE: November 30, 2015
SUBJECT:
First Addendum to Amended Developer's Agreement with DiVosta
Homes, L.P. for Waterway Village
On November 9, 2004, the Board of County Commissioners adopted Resolution 2004-137
approving Waterway Village as a Development of Regional Impact, and approving a
Development Order (D.O.) that included project conditions and developer obligations In
furtherance of that resolution and Development Order, the County and DiVosta Homes,
Limited Partnership, (DiVosta) entered into a Developer's Agreement on December 15.
2005, concerning the timing of certain improvements to be made as a result of the DiVosta
development. The Developer's Agreement sets forth obligations such as dedication of a site
for a fire station, roadway construction, traffic improvements and right-of-way dedication
The terms of the Developer's Agreement call for the obligations to be completed by a date
certain, number of building permit applications or completion of dwelling units The
Developer's Agreement was amended on May 11, 2010 to settle litigation and vest traffic
concurrency for the project. To date, all obligations required of the developer have been
met, yet there are future obligations required to be met under the Developer's Agreement
by certain deadlines.
In 2011, the Florida Legislature passed House Bill 7207, which amended F S 380 06(19)(c),
and extended the time period for completion of obligations under the DRI Development
Order by four years. The Developer's Agreement (amended in 2010) however has not been
updated to reflect the time frames and deadlines effectively extended by the 2011 state
legislation. Staff has met with DiVosta representatives and the parties agree that the
attached First Addendum to Amended Developer's Agreement appropriately memorializes
the changes to the original Developer's Agreement and its 2010 Amendment brought about
by House Bill 7207 The proposed changes appear in underline and et skeet# rouh format
F, . C, (vIEETING - CONSENT A
•UNTYTTORNEYj
Ac G roved
tr;C1:�1 v.. Gi
A_,;71n.
Lc:ciol
401
FIRST ADDENDUM TO AMENDED
DEVELOPER'S AGREEMENT
BETWEEN
INDIAN RIVER COUNTY, FLORIDA AND
DIVOSTA HOMES, L.P.
FOR WATERWAY VILLAGE
THIS FIRST ADDENDUM is made and entered into this day of
2015, by and between Indian River County, Florida, a political subdivision of the State of
Florida, 1801 27`' Street, Vero Beach, FL 32960, ("County"), and DiVosta Homes, L.P., a
Delaware Limited Partnership, 4500 PGA Blvd., Suite 400, Palm Beach Gardens, FL 33418
("Developer").
WITNESSETH
WHEREAS, County and Developer entered into that "Amended Developer's Agreement
Between Indian River County, Florida and DiVosta Homes, L.P. for Waterway Village" dated
May 11, 2010 ("Agreement"); and
WHEREAS, as a result of action by the Florida Legislature, specifically House Bill 7207,
amending Section 380.06(19)(c), Florida Statutes, certain obligations of the Developer under the
Agreement were extended by four (4) years; and
WHEREAS, County and Developer agree that as a result of the action by the Florida
Legislature, it is necessary and appropriate to modify the Agreement as stated herein, in order to
maintain the spirit and intent of the Agreement as originally contemplated by the Developer and
the County; and
NOW, THEREFORE, for and in consideration of the mutual terms, conditions, promises,
covenants and premises hereinafter stated, and other good and valuable consideration, the receipt
and sufficiency of which is hereby acknowledged by both parties, the County and the Developer
hereby agree as follows:
1. The foregoing recitals are incorporated as if fully restated herein.
2. Section 3.A. of the Agreement is hereby amended and restated as follows:
(hereafter, words or numbers marked with a strike through are deleted; words or
numbers underlined are added):
3. A. Building permits for Waterway Village shall be issued in staged
increments and vested for traffic concurrency as follows:
(i)
733 single family dwelling units in Phases 1 and II were previously
vested for traffic concurrency and shall remain vested for traffic
concurrency through December 31, 241-6 2020. Development of a
recreational/clubhouse on 2.2 acres, the school site, and
42
preservation areas may also commence at any time and under the
County's development regulations are not subject to concurrency
and are therefore deemed vested.
(ii) Commencing in 20-1-2 2016, 150 additional single family dwelling
units may pull building permits and shall remain vested for traffic
concurrency through December 31, 241-9 2023. Development of a
recreationaUclubhouse on 2.7 acres may also commence in 2012 or
any time thereafter and under the County's development
regulations is not subject to concurrency and is therefore deemed
vested.
(iii) Commencing in 204-3- 2017, 150 additional single family dwelling
units may pull building permits and shall remain vested for traffic
concurrency through December 31, 2020 2024.
(iv) Commencing in 2011 2018, 52 additional single family dwelling
units and 98 multifamily dwelling units may pull building permits
and shall remain vested for traffic concurrency through December
31, 2021 2022. Development of a recreational/clubhouse on 1.5
acres may commence in 2014 or any time thereafter and under the
County's development regulations is not subject to concurrency
and is therefore deemed vested. Development of 20,000 square
feet of Neighborhood Commercial uses may also commence in
2014 or any time thereafter and shall remain vested for traffic
concurrency through December 31, 2024- 2025, subject to
Paragraph 7.B. of the Amended Developer's Agreement.
(v) Commencing in 204-5 2019, 150 additional single family dwelling
units may pull building permits and shall remain vested for traffic
concurrency through December 31, 2022 2026. Development of a
recreationaUclubhouse on 2.4 acres may also commence in 2015 or
any time thereafter and under the County's development
regulations is not subject to concurrency and is therefore deemed
vested.
(vi) Commencing in 204-6 2020, 26 additional single family dwelling
units and 124 multifamily dwelling units may pull building permits
and shall remain vested for traffic concurrency through December
31, 2023 2027. Development of a recreational/clubhouse on 4.2
acres may also commence in 2016 or any time thereafter and
under the County's development regulations is not subject to
concurrency and is therefore deemed vested.
2
J:\Bruce\clients\DiVosta Homes, L.P\First Addendum to Amended Dev Agmt 10.5.15.docx
43
(vii) Commencing in 241-7 2021, 113 additional single family dwelling
units may pull building permits and shall remain vested for traffic
concurrency through December 31, 2424 2028.
3. Section 3.B. of the Agreement is hereby amended and restated as follows
3.B. The two dates specified in paragraphs 3.A.(ii) — (vii) are the dates
between which building permits for the development specified in
each provision must be pulled in order to maintain the vesting of
the applicable dwelling units or nonresidential development. The
vesting provided for in paragraphs 3.A.(i) — (vii) shall lapse for
dwelling units or nonresidential development for which a building
permit has not been pulled before the expiration of the applicable
vested period, unless Developer pays impact fees and has been
issued a concurrency certificate for such units.
4. Section 7.B. of the Agreement is hereby amended and restated as follows:
7.B. The Developer agrees to prepay all traffic impact fees (subject to available
impact fee credits) for 1,596 dwelling units in Waterway Village no later
than December 31, 2414 2019, unless those ,impact fees are paid earlier at
the time of the issuance of building permits. The Developer shall have the
option to prepay the traffic impact fees for the 20,000 square feet of
Neighborhood Commercial uses by December 31, 2$1-3 2019, or at such
time as the Developer elects; provided however, the 20,000 square feet of
Neighborhood Commercial uses will not be vested for traffic concurrency
if the traffic impact fees for the Neighborhood Commercial uses are not
paid by December 31, 2815 2019. The Developer acknowledges that any
impact fees paid to the County are non-refundable under the County's Code
or Ordinances.
5. Except as amended or restated by this Addendum, the Agreement remains in full
force and effect.
6. Upon approval and execution by Developer and County, this Addendum shall be
attached as an exhibit to the Amended and Restated Development Order, in accordance with the
terms of the Amended and Restated Development Order.
3
J:\Bruce\clients'DiVosta Homes, L.P\First Addendum to Amended Dev Agmt 10.5.15.docx
DIVOSTA HOMES, L.P.,
a Delaware limited partnership
By: DiVosta Homes Holdings, LLC
a Delaware limited liability company,
its General Partner
BOARD OF COUNTY COMMISIONERS
INDIAN RIVER COUNTY, FLORIDA
By: By:
Print Name: Print Name: Bob Solari
Its:
Its: Chairman
BCC Approved:
Jeffrey R. Smith, Clerk of
WITNESS: Attest: Court and Comptroller
By:
WITNESS: Deputy Clerk
(Corporate seal is acceptable in place
of witnesses)
STATE OF FLORIDA
COUNTY OF
(Approved as to Form and Legal Sufficiency)
The foregoing instrument was acknowledged before me this day of ,
2015, by , as of DiVosta
Homes Holdings, LLC, a Florida limited liability company, in its capacity as the general partner
of DiVosta Homes, L.P., a Delaware limited partnership. He is personally known to me or has
produced as identification.
(Notary Seal) Notary Public
My Commission Expires:
4
J:\Bruce\clients\DiVosta Homes, L.P\First Addendum to Amended Dev Agmt I0.5.15.docx
45
INDIAN RIVER COUNTY
OFFICE OF MANAGEMENT AND BUDGET
PURCHASING DIVISION
CONSENT AGENDA
DATE:
TO:
THROUGH:
FROM:
SUBJECT:
November 24, 2015
BOARD OF COUNTY COMMISSIONERS
Joseph A. Baird, County Administrator
Jason Brown, Director, Office of Management and Budget
Jennifer Hyde, Purchasing Manag
Declaration of Excess Equipment as Surplus for Sale or Disposal
BACKGROUND:
The equipment on the attached list has been determined excess to the needs of Indian River
County and requires disposal in accordance with Florida Statutes and Finance Policies.
There is an auction scheduled for January 9, 2016 at the Fairgrounds, and most of these items
will be sold there. Additional excess equipment will be presented to the Board at its December
15, 2015 meeting. The funds received from the sale of these items will be returned to the
appropriate accounts.
RECOMMENDATION:
Staff recommends the Board declare the items on the attached Excess Equipment List as
surplus and authorize their sale and/or disposal. There is no cost to the County associated with
this request.
ATTACHMENT:
Proposed Surplus Items for December 8, 2015 Meeting
APPROVED AGENDA ITEM
BY: co
)4.
Joseph A. Baird, County Administrator
December 8, 2015
Indian River Co
App d
Date
Admin
/(
Legal
$ V 4
�
Budget
I
Department
..
j 24 I
Risk Manager
46
Proposed Surplus Items - for December 8, 2015 Meeting
iie,6„:".,„..„,..
t,t€A)..e.Partmen "IA .
-, VAss'4 et, ,z l'
Fleeiai
*.--in'".;g, 4=
.., ,
0 ;'_.'4'.:... , De*cliPtiorl4gt '.1 53.7,'''
.;.
'''''' . ' 1;:,-*VtilLel.Number.
Road & Bridge
21887
142
2004 Dodge Dakota
1D7GL32K74S638784
Y
Utilities
189990
342
2000 Ford F-250 pick up
1FTNF20F1YEB78485
N
Traffic Operations
23917
390
2004 ADDCO SIGN DH1000
1A9H121023M157430
N
Utilities
191340
451
2000 Ford F-350 Truck
1FDWF36F5YEC91708
Y
Health Department
197970
471
GMC Sonoma Pick-up
1GTDT19W918214381
N
Emergency Management
19382
538
2001 Ford F150 XLT 3dr White
1FTRX18WX1NA11187
N
Building
22580
863
Chevy Silverado 1500 pick up
1GCEC14X45Z323626
Y
North IRC Library
12390
,
Metal Media Cart
Y
North IRC Library
12697
Book check unit
N
North IRC Library
13121
Vacuum
N
North IRC Library
14170
Dukane Filmstrip
Y
NC Library
18373
Minolta Microfilm Reader
319102
N
Building
18522
Toshiba 2060 Copier
CSH864328
N
Emergency Management
19090
Unknown brand of computer
N
Property Appraisers
19971
HP Laserjet Printer 2200DTN
USBGD08821
N
North IRC Library
20751
Computer
1MOHL11
N
Utilities
21098
Dell Gx260 Computer
N
Road & Bridge
21182
2003 Bushhog Batwing Mower
1200097
N
SRA
21533
Monitor
N
Road & Bridge
21575
2003 Bushhog 15' Batwing Mower
1200895
N
Health Department
21777
Eclipse 850- EKG Machine
N
Utilities
21945
Simplex Encore Metering Pump
Y
Utilities
21946
Encore Metering Pump
Y
Utilities
21947
Encore Pump Double Simplex #6
Y
Property Appraisers
22003
Inspiron 8600
627PY41
N
Property Appraisers
22171
Inspiron 8600
5Z5GR51
N
Property Appraisers
22172
lnspiron 8600
861GR51
N
Property Appraisers
22173
Inspiron 8600
3S5GR51
N
Property Appraisers
22175
Dell lnspiron 8600
7DPH351
N
Property Appraisers
22175
Inspiron 8600
9W5GR51
N
Property Appraisers
22178
Inspiron 8600
GZ5GR51
N
Utilities
22481
Kyocera KM -3035
N
Utilities
23123
Sampler
205M0096
N
Health Department
23268
Dell Optiplex GX280
F4VTL71
Y
Public Works
23446
Dell GX520 Computer
FMKONB1
N
Utilities
23479
Dell Latitude 0620 Laptop
8Y2QFC1
Y
Utilities
23480
Dell Latitude D620 Laptop
JYZQFC1
Y
Traffic Engineering
23492
Dell Laptop
6LRBKC1?
N
Recreation
23922
Suzuki LTA500F 4 -Wheeler
59AAM43A577103150
N
SWDD
23971
Dell OptiPlex 745
JC34PC1
Y
Engineering
23975
Optiplex 745
BXFMRC1
N
Utilities
24150
Aluminum Sulfate Chemical Feed
Y
North IRC Library
24199
Computer Case Components
GTGF4D1
N
Utilities
24469
Dell Optiplex 755
N
Utilities
24471
Dell Optiplex 755
JZSMBF1
N
Property Appraisers
24677
Precision m4300
DWQ1P1
N
Property Appraisers
24679
Precision m4300
GWQ1PD1
N
Property Appraisers
24680
Precision m4300
BWYSPD1
N
Property Appraisers
24681
Precision m4300
DXY5PD1
N
Property Appraisers
24682
Precision M4300
JWY5PD1
N
Utilities
25161
Dell Optiplex 760 .
2828XH1
N
Health Department
25424
350 BizHub all in one
31138949
Y
Health Department
25425
350 BizHub all in one
31138737
Y
Road & Bridge
25568
TS800 Stihl Saw
170353317
N
Utilities
137240
1991 225g Miller Bobcat Welder
6913824186
N
Utilities
142010
StarPlus Phone System
Y
Utilities
165640
P7170 Handheld Radio
9167374
Y
Utilities
177420
P7170 Handheld Radio
9168078
Y
Utilities
177430
P7170 Handheld Radio
9167393
Y
Utilities .
178760
P7170 Handheld Radio
9167391
Y
1/2
47
Proposed Surplus Items - for December 8, 2015 Meeting
, ,,,e, • ,,, !.2c,,,i,„ -te,..-,1y::,,,,, _ .;.P.,,,..._
i.. .' :" --1;'". A.ClejliqmenV"LaeCi
.Zsp,,..;. ,,e} j
,i,..41set f1.1,1
•4,-9r-‘173-=-41,--
V.3::".:4i1,6? ,
;;Ngleit fill
z,-Affitsr.:-P-t-lr-,-
L,A5L) 0.6-,'*‘ 1 41.n , - ,::" ' ' 0 " '..: .- 'i
;,'-'IZ-,2.24 4tinc.fiption)-,•;, ,,,,,j4-1i.tii,7.:
'-r ---E7;1:51-7 .15
<:' '.i., .
. WA , um. _elf .z_3_1. .2„.,
'iWirtiiill
• , y ,_ _,q
Utilities
178800
P7170 Handheld Radio
9168093
Y
Soil & Water
194531
HP DeskJet 932C
10001398
N
SWDD
194710
HP LaserJet 5000 Printer
USB3061664
Y
Recreation
194881
Jet Ski Trailer and another trailer
Y
North IRC Library
200930
Computer
N
Utilities
208590
RD400 PXL4 Omni Receiver
162706
N
SWDD
209420
Hot & Cold Pressure Washer
N
Shooting Range
226371
Dell GX520 with 15Monitor
3VQL921
N
Shooting Range
17932A
GE MPA Handheld Radio
9219746
N
Shooting Range
17933A
GE MPA Handheld Radio
9219964
N
Shooting Range
17938A
GE MPA Handheld Radio
9219674
N
Shooting Range
17939A
GE MPA Handheld Radio
9219675
N
Shooting Range
22566A
Mobile EDACS 500M Radio
9015995
N
Shooting Range
23087A
Portable Radio
9991986
N
Shooting Range
24241A
Portable P5150 Radio9171498
'
N
Shooting Range
24242A
Portable P5150 Radio
9171499
N
Shooting Range
24245A
Portable P5150 Radio
9171796
N
Shooting Range
24246A
Portable P5150 Radio
9171798
N
Computer Services
Optiplex GX240 & Misc Items
FVF6911
N
Emergency Management
Pentax 38MM IQZoom140
4E + 06
N
Emergency Management
Hewlet Packard Printer HP2300
CN73M4ZOY5
N
Emergency Management
Magellan GPS NAV 5000 DX
1C001683
N
Emergency Management
Garmin GPS (5 items)
N
Emergency Management
Compaq V500 Monitor
929BF26RD113
Y
Emergency Management
RCA TV Model E13320
F126DD1GH
Y
Engineering
!phone 4s with case
C8WK4069DT9V
Y
Engineering
Qty 4 Battery Back up
N
Health Department
Wooden Bookcase
Y
Health Department
HP DeskJet 920c
MY1C76718C
y
Health Department
Optiplex GX280
C4VTL71
Y
Health Department
HP ScanJet 4850
CN56BTAOS4
Y
Health Department
HP ScanJet 4850
CN59PTA1F3
Y
Health Department
HP OfficeJet Pro 8500 Premier and 3
CNO6M7R2F4
N
Health Department
Daewood TV w/ VCR 13' w/ remote
Y
Health Department
4 drawer metal filing cabinet
Y
Health Department
Open filing cabinet, 6 shelf/mailbox
Y
Health Department
Panasonic TV
Y
Health Department
Magnavox TV 25' w/ remote
Y
Health Department
Toshiba DVD/VCR Player w/remote
Y
Health Department
Insignia DVD player w/ remote
Y
Health Department
Cyberhome DVD player w/remote
r
Health Department
Orion TV w/ VCR 13' w/ remote
Y
' North IRC Library
Computer
GM8L11
N
North IRC Library
Disc Repair System
EDR-ET-020728
N
North IRC Library
8 plastic folding meeting room tables
N
North IRC Library
Envelope folding stuffing machine
Y
North IRC Library
6 office chairs
Y
Property Appraisers
HP DeskJet 6122 printer
MY55131312D
N
Property Appraisers
Inspiron 1150
8WOWD51
N
Property Appraisers
Inspiron 1150
9KF8561
N
Soil & Water
HP DeskJet 1120C
SG848130V7
N
Soil & Water
HP Scanjet 8300C
CN13N25149
N
Soil & Water
HP ScanJet 4570C
CN34VVT6ORG
N
2/2
48
INDIAN RIVER COUNTY
OFFICE OF MANAGEMENT AND BUDGET
PURCHASING DIVISION
CONSENT AGENDA
BF
DATE: November 24, 2015
TO: BOARD OF COUNTY COMMISSIONERS
THROUGH: Joseph A. Baird, County Administrator
THROUGH: Jason Brown, Director, Office of Management and Budge
FROM: Jennifer Hyde, Purchasing Manage-' ° ''
SUBJECT: Adoption of Revised Purchasing Manual
BACKGROUND:
The current Purchasing Manual (Policies and Procedures) was prepared on behalf of the County
Administrator pursuant to the provisions of Section 105.06 of the Code of Ordinances of Indian
River County, effective October 2, 2012, with revisions on November 9, 2012, January 9, 2013,
February 11, 2014, and October 14, 2014. Paragraph 1.3.C.4 requires the Purchasing Manager to
review the manual annually to determine if revisions are needed, and a few updates have been
identified.
The following pages show in redline the proposed changes to the Manual's text, and the revised
Manual is also attached in its entirety. The changes include:
• Addition of a statement on ethics and conflict of interest in compliance with the OMB Super
Circular 2 CFR 200, Uniform Administrative Requirements, Cost Principles, and Audit
Requirements for Federal Awards
• Addition of definitions for Invitation to Negotiate and Request for Information processes
• Noting Purchase Orders are not issued after the fact without sufficient justification for
variance from approved procedures
• Clarification to the process for adding a new vendor
• Promotion of the use of the Purchasing Card when appropriate
• Authorization for electronic signature on bid forms in anticipation of accepting bids
electronically in the future
• Addition of a description of the reference check process
• Clarification of the RFP/RFQ evaluation process
• Noting the inclusion of non -asset items on the internal excess equipment list
This item is being presented for informational purposes. If no further action is undertaken by the
Board of County Commissioners, the County Administrator shall approve the revised Manual.
49
CONSENT AGENDA
RECOMMENDATION
Staff recommends the Board note their concurrence with the proposed changes to the manual.
ATTACHMENTS:
Proposed Changes to Purchasing Manual
Proposed Revised Purchasing Manual
APPROVED AGENDA ITEM: uei)
seph AJBaird, County Administrator
-61 g, &d/J
Indian River Co
Ap. o =.
Date
Admin
Vt.-.
�
Legal
�
Budget
, i
Z
Department
;
Risk Manager
Civil Rights Restoration Act of 1987 and the Florida Civil Rights Act of 1992, as well as all other
applicable regulations, guidelines and standards. Any person who believes their rights have been
violated should report such discrimination to the County's Title VI/Nondiscrimination Coordinator
through the office of the County Attorney.
0. Ethics and Conflict of Interest. All County employees involved in any part of the
procurement process are required to act in an ethical manner. Local policies addressing such
practices may be found in the Administrative Policy Manual, AM -806.1, Conflicts of
Interest/Ethics Code 104 06 (which supplements the requirements of F.S. Chapter 112) and
County Code Section 105.08 — Disclosure of Relationships.
1.4 PURCHASING DEFINITIONS
APPLICABLE LAW - Any local, state or federal law which applies to the transaction or issue at
hand, as amended from time to time. If any specific statute or local law is cited in this manual,
such reference shall be to the statute or local law, as amended from time to time.
EMERGENCY - Any circumstance which creates a threat to public health, safety, welfare or
property, or may result in substantial Toss to the County. The term shall not be limited to
officially -declared local, state or federal emergencies. In the absence of an officially declared
state of emergency, the Purchasing Manager (for purchases up to $25,000), the County
Administrator or the Board shall determine whether an emergency exists for procurement
purposes.
EMERGENCY PROCUREMENT — A procurement transaction necessitated by an emergency where
the delay incident to compliance with this manual would be detrimental to the best interests of
the County.
INVITATION TO BID — A solicitation for fixed pricing to complete specified work or provide
specified commodities or services.
INVITATION TO NEGOTIATE (ITN) — A solicitation for proposals to determine a best value option
to meet a specific goal or address a specific problem. The solicitation seeks one or more
respondents with whom the County will negotiate for the procurement of commodities or
contractual services. Unless otherwise identified in the individual solicitation, evaluation will be
completed as outlined in Section 5.1, however negotiations with multiple firms may be
conducted concurrently.
MANDATORY BID THRESHOLD — The mandatory bid threshold shall be $25,000. Commodities or
services having an estimated value equal to or in excess of the mandatory bid threshold shall be
procured through a competitive selection process; provided that the County Administrator shall
be authorized to enter into a procurement transaction up to $50,000, without competitive
selection, and at his discretion, without three quotes if determined to be in the best interest of
the County, unless otherwise required by applicable law; and provided further that the Board
shall be authorized to approve a procurement transaction up to or in excess of $50,000, without
competitive selection, unless otherwise required by applicable law.
4
5i
OFFICIAL — Any reference to a county official in this manual — such as the County Administrator,
County Attorney, Department Director, Purchasing Manager or Risk Manager — shall include the
official, or his or her designee.
ORIGINATING DEPARTMENT — The department within the County which originated the request
for procurement of a commodity or service.
REQUEST FOR INFORMATION (RFI) — A solicitation of input from interested parties for an
upcoming solicitation. This procurement practice used to obtain comments, feedback or
reactions from potential suppliers (contractors) prior to the issuing of a solicitation. Generally
price or cost is not required. Feedback may include best practices, industry standards, technology
issues, etc.
REQUEST FOR PROPOSAL (RFP) — A solicitation for proposals to achieve a stated objective. An RFP
is characterized by a description of the desired objective and a statement of evaluation criteria.
RFPs may request a price proposal, to be considered in accordance with the evaluation criteria.
(See section 5.1 below).
REQUEST FOR QUALIFICATION (RFQ) — A solicitation to professionals to submit a summary of
their qualifications to perform a general or specific job or service. If the RFQ is subject to the
Consultants' Competitive Negotiation Act, the County shall select no less than three professionals
for discussions and, if requested by the County, for presentations. After staff recommendation
and approval by the Board, the County shall enter into negotiations for a contract with the most
qualified professional(s). RFQs shall be governed by the Consultants' Competitive Negotiation
Act, to the extent applicable. (See section 5.2 below).
RESPONSIVE BIDDER — A bidder whose bid, proposal or submittal complies in all material respects
with the bid invitation or solicitation request, as determined by the County.
RESPONSIBLE BIDDER — A bidder who has the capability in all respects to fully perform the
contract requirements, and the integrity and reliability that will assure good faith performance,
as determined by the County.
SERVICES — This term shall generally include all services rendered to the County, except those
described in section 287.057(3)(e), Florida Statutes (e.g, legal services, health services, etc).
Services described in section 287.057(3)(e), Florida Statutes, may be procured without
competitive selection.
SOLE SOURCE — The only known vendor reasonably capable of providing a specific commodity or
service to the County.
SOLE BRAND — The only known brand reasonably capable of fulfilling the specific needs of the
County.
TECHNICALITY OR IRREGULARITY — An item which is not in compliance with the bid invitation or
solicitation request, but which is determined by the County to be immaterial to the substantive
5
52
2. REQUISITION GUIDELINES
2.1 AUTHORITY
No County employee has the authority to purchase or commit public funds toward the purchase
of commodities or services without first complying with the appropriate requisition and
procurement procedures. Purchase Orders will not be issued "after the fact" without sufficient
justification and explanation, at the Purchasing Manager or County Administrator's discretion.
2.2 PURCHASE REQUISITIONS
All requests for procurement shall start with a properly prepared purchase requisition created in
the MUNIS electronic financial software system. Requisitions must be completely filled out with
the proper information, required quotes, documentation, attachments, approvals, account
number, and final approval by the Budget Office. Without this information, the requisition shall
be rejected and returned to the Originating Department.
2.3 QUOTE REQUIREMENTS BELOW MANDATORY BID THRESHOLD
Purchase requisitions for items valued between $1,000 and $4,999 shall include three quotes
indicating the vendor, a contact name, telephone number, and price. Purchase requisitions for
items valued between $5,000 and $25,000 shall include copies of the written quotations received
from each of a minimum of three vendors. If the Originating Department does not have the ability
to attach written quotes to MUNIS, the quotes may be forwarded to the Purchasing Division to be
scanned and attached. Upon request, the Purchasing Manager may obtain quotes for specific
commodities.
The Purchasing Manager may waive the requirement for quotes below the mandatory bid
threshold, if determined to be in the best interest of the County.
2.4 NEW VENDORS
When a new vendor is selected and not presently listed in MUNIS, the Originating Department
shall provide and submit new vendor information in the form of a W-9 to the Purchasing Division
for approval as a vendor. The vendor shall be referenced against the State of Florida's lists of
convicted and suspended vendors, as well as the U.S. Government's System for Award
Management database. If required, the possession of appropriate licensure, and liability and
worker's compensation insurance will also be verified. Additional sources may also be reviewed. If
approved, the Purchasing Division will forward the W-9 to the Finance Office of the Clerk of the
7
53
BOARD OF COUNTY COMMISSIONERS
INDIAN RIVER COUNTY, FLORIDA
Purchasing Policies and Procedures
'IL k ' .
t-!
, : %-'
� ,1' Z.' .,
*F ` (' *
4ORID
Manual Updated December 8, 2015
2. REQUISITION GUIDELINES
2.1 AUTHORITY
No County employee has the authority to purchase or commit public funds toward the purchase
of commodities or services without first complying with the appropriate requisition and
procurement procedures. Purchase Orders will not be issued "after the fact" without sufficient
justification and explanation, at the Purchasing Manager or County Administrator's discretion.
2.2 PURCHASE REQUISITIONS
All requests for procurement shall start with a properly prepared purchase requisition created in
the MUNIS electronic financial software system. Requisitions must be completely filled out with
the proper information, required quotes, documentation, attachments, approvals, account
number, and final approval by the Budget Office. Without this information, the requisition shall
be rejected and returned to the Originating Department.
2.3 QUOTE REQUIREMENTS BELOW MANDATORY BID THRESHOLD
Purchase requisitions for items valued between $1,000 and $4,999 shall include three quotes
indicating the vendor, a contact name, telephone number, and price. Purchase requisitions for
items valued between $5,000 and $25,000 shall include copies of the written quotations received
from each of a minimum of three vendors. If the Originating Department does not have the ability
to attach written quotes to MUNIS, the quotes may be forwarded to the Purchasing Division to be
scanned and attached. Upon request, the Purchasing Manager may obtain quotes for specific
commodities.
The Purchasing Manager may waive the requirement for quotes below the mandatory bid
threshold, if determined to be in the best interest of the County.
2.4 NEW VENDORS
When a new vendor is selected and not presently listed in MUNIS, the Originating Department
shall provide and submit new vendor information in the form of a W-9 to the Purchasing Division
for approval as a vendor. The vendor shall be referenced against the State of Florida's lists of
convicted and suspended vendors, as well as the U.S. Government's System for Award
Management database. If required, the possession of appropriate licensure, and liability and
worker's compensation insurance will also be verified. Additional sources may also be reviewed. If
approved, the Purchasing Division will forward the W-9 to the Finance Office of the Clerk of the
7
53
Circuit Court, who. The Finance Office shall enter the vendor information into its records and
issue a vendor number which shall be emailed to the Originating Department.
2.5 PURCHASE REQUISITION/ORDER EXEMPTIONS
The following expenditures do not require a purchase requisition or a purchase order:
1. Salaries, by position, which were included in the department's annual
budget
2. Travel expenses incurred in the course of official duties for a County
employee be it in -county, out -of -county, in-state or out-of-state travel
requests
3. Routine overhead such as: water, sewer, natural gas, electrical, telephone
and garbage fees
4. Postage and postage meter rentals: does not include mailing or stuffing
service
5. Subscriptions, subscription renewals and books (with the exception of book
orders for libraries)
6. Hospital bills and nursing home bills
7. Medical claims, workers' compensation claims, and liability claims as paid
from the County's self-insurance funds
8. After school programs, including salaries for teachers, referees, umpires and
swim instructors, and food expenses
9. Railroad crossing signal maintenance
10. Legal services
11. Newspaper advertisement magazine/agency advertisements
12. Notary public applications
13. Welfare services indigent care (food vouchers, prescriptions)
14. Medical services
15. Surplus equipment and services from other local, state or federal agencies
16. Application for permits
17. Registration and licensing fees
18. College tuition and/or educational fee and training fees
19. Membership dues
20. Instructor fees (Up to $3,000 per training event)
21. Title searches/title insurance
22. Expert witness fees and/or services; also includes travel in accordance with
Florida statutes
23. Court orders
24. Landfill fees
25. Overnight express mail service
26. Payment of fuel credit cards
27. Rubber stamps
28. Employee business cards
8
54
29. Reimbursement to County employees for the purchase of items intended
for County use
2.6 COUNTY PURCHASING CARD
The use of a County purchasing card is an encouraged and valid method of procurement in lieu of
a purchase requisition, provided the purchase is in accordance with the Purchasing Card Policy as
approved by the Board of County Commissioners.
9
55
F. Public Bid Opening. All timely received bids shall be publicly opened by the
Purchasing Manager in the presence of one or more witnesses at the time and place stated in the
invitation for bids. The Purchasing Division shall retain the original bids on file and remaining
copies shall be sent to the Originating Department.
G. Bid Acceptance. Bids shall be accepted without alteration or correction, except as
authorized in this manual. All bids must t ave an original authorized signature in ink.be signed
either in ink or electronically.
H. Bid Review. The Originating Department is responsible for reviewing the bid
responses and making a recommendation for award of the bid. Should the low bidder not be
recommended, a reason must be stated in the written recommendation for award.
# I. Verification and References. Prior to award, the Purchasing Division shall reference
the low bidder against the State of Florida's lists of convicted and suspended vendors, as well as
the U.S. Government's System for Award Management database. Provided references provided
shall be verified at the discretion of the Originating Department. Additional sources may also be
reviewed to aid in determining if the bidder as responsible.
Correction, Cancellation or Withdrawal of Bids.
1. Correction of Bids.
a. Correction of Mathematical Errors Prior to Award. Errors in addition
or multiplication of unit prices or in other mathematical calculations may be
corrected by the Director of the Originating Department or Purchasing Manager
prior to award. Bids shall be deemed to be amended to the corrected amount. In all
cases of errors in mathematical computation, the unit prices shall not be changed.
b. Correction of Mathematical Errors after Award. Errors in addition or
multiplication of unit prices or in other mathematical calculations identified after
award may be corrected only with the approval of the Board, and any correction
shall not exceed the amount of the next low bid.
2. Cancellation of Bids. Any time prior to the bid opening date and time, the
Purchasing Manager may cancel or postpone the bid opening, or cancel the invitation for
bids in its entirety.
3. Amendment or Withdrawal of Bids.
a. Bid Amendments Prior to Opening. Any bidder may voluntarily
withdraw or amend the bid at' any time prior to the bid opening in person, or by
written notice received by the Purchasing Manager prior to the bid opening.
Amendments shall be forwarded to the Purchasing Division prior to bid opening,
sealed and identified with the bid number.
15
56
(a) meets to discuss negotiation strategies, or (b) meets with any firm responding to the RFQ for
the purpose of hearing a presentation, discussions and asking questions, or negotiations, such
meetings may, at the election of the County, be held in private; provided, however, that a
complete recording shall be made of any non-public portion of the meetings, and no portion of
the non-public meetings shall be held "off the record." The recording of the non-public portion of
the meetings shall be considered a public record, under chapter 119, Florida Statutes, which is
exempt from production to the public until such time as the County provides notice of an intended
decision, or until 30 days after opening of the proposals, whichever occurs earlier.
F. Ranking of Firms. The Evaluation Committee, after any discussions with and/or
presentations by each short listed firm, shall vote on the final ranking. The ranking of firms shall
indicate the Evaluation Committee's determination of the firms that are most highly qualified to
perform the required services.
G. Ranking Reported to the Board. The Evaluation Committee's ranking of the firms
shall be submitted to the Board through the County Administrator by the Originating Department.
Upon final ranking and selection by the Board, the Originating Department shall proceed with
negotiations; provided, however, that if the estimated value of the services is $25,000 or less, the
Purchasing Manager, in consultation with the Originating Department, may determine final
ranking and selection, and if the estimated value of the services is $50,000 or less, the County
Administrator, in consultation with the Originating Department, may determine final ranking and
selection,
H. Negotiations. The Originating Department shall negotiate with the firms in the
order and manner set forth in the Consultants Competitive Negotiation Act, which generally
requires that the Originating Department first negotiate with the most qualified firm. If
negotiations are not successful, the Originating Department shall formally terminate negotiations
with the most qualified firm, and shall commence negotiations with the second most qualified
firm. If negotiations are not successful, the Originating Department shall formally terminate
negotiations with the second most qualified firm, and shall commence negotiations with the third
most qualified firm. If the County is unable to negotiate a satisfactory contract with any of the
selected firms, the County may select additional firms responding to the RFQ in the order of their
competence and qualification and continue negotiations in the same manner until an agreement
is reached.
Award of Contract. At the conclusion of successful negotiations, a contract,
approved by the County Attorney, shall be submitted to the Purchasing Manager (up to $25,000),
the County Administrator (up to $50,000) or the Board (up to and in excess of $50,000) for
approval. A copy of the executed contract shall be transmitted to the Purchasing Division for the
permanent file.
5.3 RANKING OF FIRMS IN RFP AND RFQ PROCESS
The ranking of firms in an RFP or RFQ process shall be' done in the following manner, unless
otherwise specified within the RFP or RFQ: (a) the RFP or RFQ solicitation documents shall list the
23
57
evaluation criteria and assign a maximum number of points available for each criterion. The total
maximum number of points available for all criteria shall be 100, (b) each member of the
evaluation committee shall evaluate each firm by assigning a number of points for each criterion
and then totaling the number of points for all criteria, (c) each committee member shall then rank
the firms on the basis of the total number of points received for all criteria, with the firm receiving
the most points being ranked # 1, and (d) the rankings received by each firm from all committee
members shall then be totaled and divided by the number of committee members, to produce an
average ranking. The firm receiving the lowest average ranking (ie., closest to # 1) shall be ranked
the # 1 firm, and the process repeated until all firms have been ranked according to their average
ranking. In the event of a tie, the ranking of the tied firms shall be determined by a comparison of
the total number of points received by each firm for all criteria from all committee members.
After interviews in an RFQ process (or in an RFP process, if interviews are held), and based upon
information learned during the interviews, each committee member may change the numbcr of
_ _ - - - _ -• _ _ - _ - _ - - '_, _ _ - his or her ranking of
firms.
The evaluation process shall continue until the evaluation committee declares the rankings final.
24
58
1VE*
t;:
* ,. ,
LORI _
*
-
BOARD OF COUNTY COMMISSIONERS
INDIAN RIVER COUNTY, FLORIDA
Purchasing Policies and Procedures
Manual Updated December 8, 2015
8. EXCESS/SURPLUS ASSET DISPOSITION
The Purchasing Division shall maintain an electronic list, accessible to all County employees, of
excess assets and other items in working condition that may be usable to another department.
This list shall be periodically submitted to the Board for approval to declare the assets surplus and
to remove the assets from inventory.
Once declared surplus by the Board, the Purchasing Division shall transfer or sell the assets
through any method consistent with the laws of Florida or applicable County policies.
27
59
Purchasin: Manual
Indian River County
Board of County
Commissioners
Purchasing Division
1800 27th Street
Vero Beach, FL 32960
(772) 226-1416
Purchasing@ircgov.com
60
TABLE OF CONTENTS
1. GENERAL INFORMATION 1
1.1 INTRODUCTION 1
1.2 PURCHASING OVERVIEW 1
1.3 GENERAL PROVISIONS, PURPOSES AND APPLICATION 1
1.4 PURCHASING DEFINITIONS 4
1.5 AUTHORITY OF THE PURCHASING MANAGER 6
2. REQUISITION GUIDELINES 7
2.1 AUTHORITY 7
2.2 PURCHASE REQUISITIONS 7
2.3 QUOTE REQUIREMENTS BELOW MANDATORY BID THRESHOLD 7
2.4 NEW VENDORS 7
2.5 PURCHASE REQUISITION/ORDER EXEMPTIONS 8
2.6 COUNTY PURCHASING CARD 9
3. PURCHASES NOT REQUIRING COMPETITIVE SELECTION 10
3.1 BELOW THE MANDATORY BID THRESHOLD 10
3.2 SOLE SOURCE AND SOLE BRAND PROCUREMENT 10
3.3 COOPERATIVE PURCHASING THROUGH OTHER GOVERNMENTAL CONTRACTS
("PIGGYBACKING") 11
3.4 EMERGENCY PROCUREMENTS 11
3.5 PROCUREMENT PURSUANT TO EXISTING ANNUAL TERM CONTRACTS 12
3.6 BLANKET PURCHASE ORDERS 12
4. COMPETETIVE SELECTION - BIDS 14
4.1 AT OR ABOVE THE MANDATORY BID THRESHOLD 14
ii
61'
4.2 BIDDING PROCEDURES 14
4.3 AWARD 16
4.4 ADDITIONAL REQUIREMENTS FOR CONSTRUCTION AND PUBLIC WORKS CONTRACTS16
4.5 WORK ORDERS/AUTHORIZATIONS 19
4.6 CHANGE ORDERS 19
5. COMPETITIVE SELECTION — RFP/RFQ 21
5.1 REQUEST FOR PROPOSAL (RFP) 21
5.2 REQUEST FOR QUALIFICATIONS (RFQ) 22
6. SUMMARY OF PROCUREMENT 25
7. PROTEST PROCEDURE 26
7.1 RESOLUTION OF PROTESTS 26
8. EXCESS/SURPLUS ASSET DISPOSITION 27
Record of Changes Approved by the Board of County Commissioners,
Current Version Effective October 2, 2012.
Revised November 19, 2012, January 9, 2013, February 11, 2014, October 14, 2014
Current Revision Approved December 8, 2015
Approved
62
1. GENERAL INFORMATION
1.1 INTRODUCTION
The purpose of this manual is to set forth and implement policies and procedures governing the
procurement of commodities and services. It is strongly recommended that all personnel
charged with responsibility for procuring commodities and services become thoroughly familiar
with the policies and procedures set forth herein.
1.2 PURCHASING OVERVIEW
Procurement is regulated by this manual, the Indian River County Code and, to the extent
applicable, state and federal statutes.
The Board of County Commissioners (Board) has delegated limited authority to procure
commodities and services to the Purchasing Manager and the County Administrator. Any
procurement in excess of the authority of the County Administrator shall be approved by the
Board.
The County Attorney shall serve as legal counsel and provide legal services with respect to
procurement matters.
1.3 GENERAL PROVISIONS, PURPOSES AND APPLICATION
A. Authority. Pursuant to chapter 105 of the Indian River County Code of Ordinances,
the policies and procedures set forth herein have been promulgated by the County
Administrator, and approved by the Board.
B. Short Title. These policies and procedures shall be known and may be cited as the
"Indian River County Purchasing Manual."
C. Application of This Manual.
1. General Application. This manual shall apply only to procurement
transactions solicited or entered into after the effective date of the manual.
2. Application to Procurement. This manual shall apply to all procurement
transactions by the County, irrespective of the source of funds. The use of state or federal
grants or funds shall not exempt compliance with the requirements of this manual, unless
1
63
WE*
BOARD OF COUNTY COMMISSIONERS
INDIAN RIVER COUNTY, FLORIDA
,3'.
I ` '
', 3
Purchasing Policies and Procedures
LOR0
Manual Updated December 8, 2015
1. GENERAL INFORMATION
1.1 INTRODUCTION
The purpose of this manual is to set forth and implement policies and procedures governing the
procurement of commodities and services. It is strongly recommended that all personnel
charged with responsibility for procuring commodities and services become thoroughly familiar
with the policies and procedures set forth herein.
1.2 PURCHASING OVERVIEW
Procurement is regulated by this manual, the Indian River County Code and, to the extent
applicable, state and federal statutes.
The Board of County Commissioners (Board) has delegated limited authority to procure
commodities and services to the Purchasing Manager and the County Administrator. Any
procurement in excess of the authority of the County Administrator shall be approved by the
Board.
The County Attorney shall serve as legal counsel and provide legal services with respect to
procurement matters.
1.3 GENERAL PROVISIONS, PURPOSES AND APPLICATION
A. Authority. Pursuant to chapter 105 of the Indian River County Code of Ordinances,
the policies and procedures set forth herein have been promulgated by the County
Administrator, and approved by the Board.
B. Short Title. These policies and procedures shall be known and may be cited as the
"Indian River County Purchasing Manual."
C. Application of This Manual.
1. General Application. This manual shall apply only to procurement
transactions solicited or entered into after the effective date of the manual.
2. Application to Procurement. This manual shall apply to all procurement
transactions by the County, irrespective of the source of funds. The use of state or federal
grants or funds shall not exempt compliance with the requirements of this manual, unless
1
63
specifically provided within a grant or funding agreement approved by the Board, or by
applicable state or federal law.
3. Dependent Special Districts. This manual shall apply to procurement
transactions solicited or entered into by the County on behalf of dependent special
districts.
4. Revisions. The Purchasing Manager shall review this manual on an annual
basis to determine if revisions are needed. Revisions may be made at the direction of the
County Administrator upon recommendation of the Purchasing Manager. Any substantial
and material revisions shall be approved by the Board.
D. Waiver of Requirements of the Manual. The Board may waive the requirements of
this manual when it is in the best interests of the County to do so. This waiver may be made
before or after completion of the procurement transaction.
E. Waiver of Technicalities and Irregularities. The Board may waive any technicalities
or irregularities relating to compliance with the requirements of this manual when it is in the best
interests of the County to do so. This waiver may be made before or after completion of the
procurement transaction.
F. Limited Authority of the Purchasing Manager. The Purchasing Manager shall be
authorized to procure commodities and services up to $25,000, without competitive selection,
unless otherwise required by applicable state or federal law; provided, however, that nothing
herein shall require the Purchasing Manager to exercise such authority.
G. Limited Authority of the County Administrator. The County Administrator shall be
authorized to procure commodities and services up to $50,000, without competitive selection,
unless otherwise required by applicable state or federal law; provided, however, that nothing
herein shall require the County Administrator to exercise such authority. The County
Administrator is authorized to procure planning or study activity services obtained pursuant to
the Consultants' Competitive Negotiation Act, F.S. 287.055 up to $25,000.
H. Indemnification. All contracts for services or public works projects (other than
construction contracts), and any other contracts deemed necessary by the County Administrator
or the Board, shall provide that the contractor or vendor shall defend, indemnify and hold
harmless the County and its commissioners, officers, employees and agents, from any and all
losses, damages, expenses (including reasonable attorneys fees) and other liabilities of any type
whatsoever, arising out of or relating to any negligence, intentional tort, breach of contract, or
breach of applicable law by the contractor (or vendor), or its employees, agents, subcontractors,
or other persons or entities performing work under the contract. CONSTRUCTION CONTRACTS
SHALL INCLUDE THE INDEMNIFICATION PROVISION SET FORTH IN SECTION 4.4 BELOW.
I. Insurance Requirements. When deemed necessary by the County Administrator or
the Board, contracts shall contain requirements for the protection of the County through
sufficient insurance as specified by the Risk Management Division, which shall approve the
2
64
insurance requirements contained in the bid documents. Upon award, the Risk Management
Division shall review certificates of insurance, approving those which comply with the
requirements of the bid documents. Non -approved certificates of insurance shall be returned to
the Purchasing Division with a statement of the reasons for non -approval and instructions on
how the certificate may be corrected. Insurance requirements shall be met prior to final
execution of the contract by the Chairman .of the Board, or the County Administrator or the
Purchasing Manager. The Purchasing Division and the Risk Management Division shall not allow
any contract to continue without proper insurance in effect. Work to be authorized by purchase
order must also meet the insurance requirements dictated by the Administrative Policy and Risk
Management.
J. Bid Bond. A bid bond or alternative bid security must accompany each bid
exceeding $25,000, unless such requirement is waived by the County. A bid bond must be
properly executed by the bidder and by a qualified surety. Alternative bid security must be in the
form of a certified check or cashier's check issued by a bank authorized to do business in the
State of Florida. The bid bond or security shall be in the amount of not less than five percent (5%)
of the total amount of the bid, and shall be payable to the Indian River County Board of County
Commissioners. Any failure or refusal by the bidder to honor the bid after opening shall be
deemed to be a breach of the bidder's obligations. In such event, the bid bond or security shall be
immediately payable to the County as liquidated damages, and not as a penalty.
Failure to supply the required bid bond or security at the time of the bid opening
shall automatically disqualify the bidder as non-responsive to the bid requirements.
K. Sole Discretion. Any decision, waiver, exercise of judgment or interpretation
required or permitted by this manual, or the application of this manual, by the County or any
County official shall be deemed to be made in the sole and absolute discretion of the County or
the official, and shall be final and binding upon all affected parties.
L. Contract Renewal or Extension. Renewal or extension of any contract shall be at
the sole discretion of the County. No supplier of commodities or services shall have a legal right
to renewal or extension of any contract.
M. Contracts or Purchase Orders Entered into in Violation of this Manual. Any
contract, purchase order or other commitment entered into by a County employee or
department in violation of this manual shall be null and void; provided, however, that the Board
may waive the requirements of this manual, or any technicalities or irregularities relating to
compliance with the requirements of this manual, when it is in the best interests of the County to
do so.
N. Nondiscrimination, Equal Employment Opportunity and Americans with Disabilities
Act. Indian River County will not knowingly do business with vendors or contractors who
discriminate on the basis of race, color or national origin, sex, sexual orientation, gender identity,
age and/or disability. Through the course of providing services to the County, Contractors shall
affirmatively comply with all applicable provisions of Title VI of the Civil Rights Act of 1964, the
3
65
Civil Rights Restoration Act of 1987 and the Florida Civil Rights Act of 1992, as well as all other
applicable regulations, guidelines and standards. Any person who believes their rights have been
violated should report such discrimination to the County's Title VI/Nondiscrimination Coordinator
through the office of the County Attorney.
0. Ethics and Conflict of Interest. All County employees involved in any part of the
procurement process are required to act in an ethical manner. Local policies addressing such
practices may be found in the Administrative Policy Manual, AM -806.1, Conflicts of
Interest/Ethics Code 104.06 (which supplements the requirements of F.S. Chapter 112) and
County Code Section 105.08 — Disclosure of Relationships.
1.4 PURCHASING DEFINITIONS
APPLICABLE LAW - Any local, state or federal law which applies to the transaction or issue at
hand, as amended from time to time. If any specific statute or local law is cited in this manual,
such reference shall be to the statute or local law, as amended from time to time.
EMERGENCY - Any circumstance which creates a threat to public health, safety, welfare or
property, or may result in substantial loss to the County. The term shall not be limited to
officially -declared local, state or federal emergencies. In the absence of an officially declared
state of emergency, the Purchasing Manager (for purchases up to $25,000), the County
Administrator or the Board shall determine whether an emergency exists for procurement
purposes.
EMERGENCY PROCUREMENT — A procurement transaction necessitated by an emergency where
the delay incident to compliance with this manual would be detrimental to the best interests of
the County.
INVITATION TO BID — A solicitation for fixed pricing to complete specified work or provide
specified commodities or services.
INVITATION TO NEGOTIATE (ITN) — A solicitation for proposals to determine a best value option
to meet a specific goal or address a specific problem. The solicitation seeks one or more
respondents with whom the County will negotiate for the procurement of commodities or
contractual services. Unless otherwise identified in the individual solicitation, evaluation will be
completed as outlined in Section 5.1, however negotiations with multiple firms may be
conducted concurrently.
MANDATORY BID THRESHOLD — The mandatory bid threshold shall be $25,000. Commodities or
services having an estimated value equal to or in excess of the mandatory bid threshold shall be
procured through a competitive selection process; provided that the County Administrator shall
be authorized to enter into a procurement transaction up to $50,000, without competitive
selection, and at his discretion, without three quotes if determined to be in the best interest of
the County, unless otherwise required by applicable law; and provided further that the Board
shall be authorized to approve a procurement transaction up to or in excess of $50,000, without
competitive selection, unless otherwise required by applicable law.
4
66
OFFICIAL — Any reference to a county official in this manual — such as the County Administrator,
County Attorney, Department Director, Purchasing Manager or Risk Manager — shall include the
official, or his or her designee.
ORIGINATING DEPARTMENT — The department within the County which originated the request
for procurement of a commodity or service.
REQUEST FOR INFORMATION (RFI) — A solicitation of input from interested parties for an
upcoming solicitation. This procurement practice used to obtain comments, feedback or
reactions from potential suppliers (contractors) prior to the issuing of a solicitation. Generally
price or cost is not required. Feedback may include best practices, industry standards, technology
issues, etc.
REQUEST FOR PROPOSAL (RFP) — A solicitation for proposals to achieve a stated objective. An RFP
is characterized by a description of the desired objective and a statement of evaluation criteria.
RFPs may request a price proposal, to be considered in accordance with the evaluation criteria.
(See section 5.1 below).
REQUEST FOR QUALIFICATION (RFQ) — A solicitation to professionals to submit a summary of
their qualifications to perform a general or specific job or service. If the RFQ is subject to the
Consultants' Competitive Negotiation Act, the County shall select no Tess than three professionals
for discussions and, if requested by the County, for presentations. After staff recommendation
and approval by the Board, the County shall enter into negotiations for a contract with the most
qualified professional(s). RFQs shall be governed by the Consultants' Competitive Negotiation
Act, to the extent applicable. (See section 5.2 below).
RESPONSIVE BIDDER — A bidder whose bid, proposal or submittal complies in all material respects
with the bid invitation or solicitation request, as determined by the County.
RESPONSIBLE BIDDER — A bidder who has the capability in all respects to fully perform the
contract requirements, and the integrity and reliability that will assure good faith performance,
as determined by the County.
SERVICES — This term shall generally include all services rendered to the County, except those
described in section 287.057(3)(e), Florida Statutes (e.g, legal services, health services, etc).
Services described in section 287.057(3)(e), Florida Statutes, may be procured without
competitive selection.
SOLE SOURCE — The only known vendor reasonably capable of providing a specific commodity or
service to the County.
SOLE BRAND — The only known brand reasonably capable of fulfilling the specific needs of the
County.
TECHNICALITY OR IRREGULARITY — An item which is not in compliance with the bid invitation or
solicitation request, but which is determined by the County to be immaterial to the substantive
5
67
terms and conditions of the bid, proposal or submittal. The waiver of a technicality or irregularity
shall not result in an unfair advantage or disadvantage to any person responding to the bid
invitation or solicitation request.
1.5 AUTHORITY OF THE PURCHASING MANAGER
A. Line of Authority. The Purchasing Division is part of the Office of Management and
Budget. The Purchasing Manager is directly responsible to the Director of the Office of
Management and Budget. Except as otherwise provided in this manual, the Purchasing Manager
shall procure or oversee the procurement of all commodities and services for the Board.
B. Principal Procurement Officer of the County. The Purchasing Manager shall be the
principal procurement officer of the County.
C. Operational Procedures. The Purchasing Manager may adopt operational
procedures covering the internal functions of the Purchasing Division and delegate rights,
powers, and authority vested in him to other Purchasing Division staff.
6
68
�,
*
�/'
,..
) ,
eti
*/
"
BOARD OF COUNTY COMMISSIONERS
INDIAN RIVER COUNTY, FLORIDA
Purchasing Policies and Procedures
it, _
- LI
/1:'- •
LORI
Manual Updated December 8, 2015
2. REQUISITION GUIDELINES
2.1 AUTHORITY
No County employee has the authority to purchase or commit public funds toward the purchase
of commodities or services without first complying with the appropriate requisition and
procurement procedures. Purchase Orders will not be issued "after the fact" without sufficient
justification and explanation, at the Purchasing Manager or County Administrator's discretion.
2.2 PURCHASE REQUISITIONS
All requests for procurement shall start with a properly prepared purchase requisition created in
the MUNIS electronic financial software system. Requisitions must be completely filled out with
the proper information, required quotes, documentation, attachments, approvals, account
number, and final approval by the Budget Office. Without this information, the requisition shall
be rejected and returned to the Originating Department.
2.3 QUOTE REQUIREMENTS BELOW MANDATORY BID THRESHOLD
Purchase requisitions for items valued between $1,000 and $4,999 shall include three quotes
indicating the vendor, a contact name, telephone number, and price. Purchase requisitions for
items valued between $5,000 and $25,000 shall include copies of the written quotations received
from each of a minimum of three vendors. If the Originating Department does not have the ability
to attach written quotes to MUNIS, the quotes may be forwarded to the Purchasing Division to be
scanned and attached. Upon request, the Purchasing Manager may obtain quotes for specific
commodities.
The Purchasing Manager may waive the requirement for quotes below the mandatory bid
threshold, if determined to be in the best interest of the County.
2.4 NEW VENDORS
When a new vendor is selected and not presently listed in MUNIS, the Originating Department
shall provide and submit new vendor information in the form of a W-9 to the Purchasing Division
for approval as a vendor. The vendor shall be referenced against the State of Florida's lists of
convicted and suspended vendors, as well as the U.S. Government's System for Award
Management database. If required, the possession of appropriate licensure, and liability and
worker's compensation insurance will also be verified. Additional sources may also be reviewed. If
approved, the Purchasing Division will forward the W-9 to the Finance Office of the Clerk of the
7
69
Circuit Court, who shall enter the vendor information into its records and issue a vendor number
which shall be emailed to the Originating Department.
2.5 PURCHASE REQUISITION/ORDER EXEMPTIONS
The following expenditures do not require a purchase requisition or a purchase order:
1. Salaries, -by position, which were included in the _department's annual
budget
2. Travel expenses incurred in the course of official duties for a County
employee be it in -county, out -of -county, in-state or out-of-state travel
requests
3. Routine overhead such as: water, sewer, natural gas, electrical, telephone
and garbage fees
4. Postage and postage meter rentals: does not include mailing or stuffing
service
5. Subscriptions, subscription renewals and books (with the exception of book
orders for libraries)
6. Hospital bills and nursing home bills
7. Medical claims, workers' compensation claims, and liability claims as paid
from the County's self-insurance funds
8. After school programs, including salaries for teachers, referees, umpires and
swim instructors, and food expenses
9. Railroad crossing signal maintenance
10. Legal services
11. Newspaper advertisement magazine/agency advertisements
12. Notary public applications
13. Welfare services indigent care (food vouchers, prescriptions)
14. Medical services
15. Surplus equipment and services from other local, state or federal agencies
16. Application for permits
17. Registration and licensing fees
18. College tuition and/or educational fee and training fees
19. Membership dues
20. Instructor fees (Up to $3,000 per training event)
21. Title searches/title insurance
22. Expert witness fees and/or services; also includes travel in accordance with
Florida statutes
23. Court orders
24. Landfill fees
25. Overnight express mail service
26. Payment of fuel credit cards
27. Rubber stamps
28. Employee business cards
8
70
29. Reimbursement to County employees for the purchase of items intended
for County use
2.6 COUNTY PURCHASING CARD
The use of a County purchasing card is an encouraged and valid method of procurement in lieu of
a purchase requisition, provided the purchase is in accordance with the Purchasing Card Policy as
approved by the Board of County Commissioners.
9
71
3. PURCHASES NOT REQUIRING COMPETITIVE SELECTION
3.1 BELOW THE MANDATORY BID THRESHOLD
Purchases below the mandatory bid threshold may be made without competitive selection;
however, purchases below the mandatory bid threshold may be made with competitive selection,
at the discretion of the Purchasing Manager, the County Administrator or the Board.
3.2 SOLE SOURCE AND SOLE BRAND PROCUREMENT
A sole source or sole brand purchase less than $25,000 may be authorized by the Purchasing
Manager after receipt of proper documentation from the Originating Department in the form of a
completed sole source/sole brand memorandum and documentation verifying that a good faith
review of available sources or brands has been completed. A record of the sole source or sole
brand request shall be maintained by attachment of the completed documentation in the MUNIS
requisition file.
A sole source or sole brand purchase up to $50,000 may be approved by the County
Administrator. Any request in excess of $50,000, shall be forwarded to the Purchasing Division for
submission to the Board for approval.
A sole source procurement involving contracts or purchase of materials for the construction,
modification, alteration, or repair of any publicly owned facility shall be governed by Florida
Statute 255.04, which generally provides that the County may not specify the use of materials or
systems by a sole source, unless the Board, after consideration of all available alternatives
materials and systems, determines that the specification of the sole source is justifiable based
upon its cost or interchangeability, and the sole source specification has been recommended by
the architect or engineer of record. Documentation of the Board's determination and supporting
justification shall be maintained in the bid or requisition file.
For a commodity or service to be deemed a sole source or sole brand procurement, the
department must submit appropriate documentation, which shall include both correspondence
from the manufacturer or vendor (dated within the past 12 months) asserting its status as sole
source or sole brand and a completed sole source/sole brand memorandum, documenting at least
one of the following:
A. This is the only known vendor or manufacturer reasonably capable of providing a
specific commodity or service to the County.
10
72
BOARD OF COUNTY COMMISSIONERS
WEA)
Ztw I i:''
q ...-
INDIAN RIVER COUNTY, FLORIDA
Z� 1,'-• !
* ' '�
. !,
'*1
Purchasing Policies and Procedures
''L0R1
Manual Updated December 8, 2015
3. PURCHASES NOT REQUIRING COMPETITIVE SELECTION
3.1 BELOW THE MANDATORY BID THRESHOLD
Purchases below the mandatory bid threshold may be made without competitive selection;
however, purchases below the mandatory bid threshold may be made with competitive selection,
at the discretion of the Purchasing Manager, the County Administrator or the Board.
3.2 SOLE SOURCE AND SOLE BRAND PROCUREMENT
A sole source or sole brand purchase less than $25,000 may be authorized by the Purchasing
Manager after receipt of proper documentation from the Originating Department in the form of a
completed sole source/sole brand memorandum and documentation verifying that a good faith
review of available sources or brands has been completed. A record of the sole source or sole
brand request shall be maintained by attachment of the completed documentation in the MUNIS
requisition file.
A sole source or sole brand purchase up to $50,000 may be approved by the County
Administrator. Any request in excess of $50,000, shall be forwarded to the Purchasing Division for
submission to the Board for approval.
A sole source procurement involving contracts or purchase of materials for the construction,
modification, alteration, or repair of any publicly owned facility shall be governed by Florida
Statute 255.04, which generally provides that the County may not specify the use of materials or
systems by a sole source, unless the Board, after consideration of all available alternatives
materials and systems, determines that the specification of the sole source is justifiable based
upon its cost or interchangeability, and the sole source specification has been recommended by
the architect or engineer of record. Documentation of the Board's determination and supporting
justification shall be maintained in the bid or requisition file.
For a commodity or service to be deemed a sole source or sole brand procurement, the
department must submit appropriate documentation, which shall include both correspondence
from the manufacturer or vendor (dated within the past 12 months) asserting its status as sole
source or sole brand and a completed sole source/sole brand memorandum, documenting at least
one of the following:
A. This is the only known vendor or manufacturer reasonably capable of providing a
specific commodity or service to the County.
10
72
B. This is the only known brand reasonably capable of fulfilling the specific needs of
the County
C. The required commodities or services are sold only through an authorized dealer
that serves Indian River County and no other dealer or distributor may sell within this geographical
area.
To verify the vendor/manufacturer's statement, the Purchasing Division may post a notice on
Demandstar or similar service, declaring the County's intent to award a sole source purchase and
enabling other vendors to challenge that designation. This notification ensures due diligence has
been taken in determining sole source/sole brand status.
3.3 COOPERATIVE PURCHASING THROUGH OTHER GOVERNMENTAL
CONTRACTS ("PIGGYBACKING")
A. Authority to Enter into Piggyback Contracts. As an alternative to any competitive
selection process required by this manual, commodities and services may also be procured
through: (1) the use of cooperative purchasing methods utilizing purchase agreements entered
into by other governmental or public entities (local, state, federal, public educational, etc)
following a valid competitive selection process, or (2) directly from vendors holding a current U.S.
General Services Administration contract. The County shall have the authority to enter into a
piggyback contract if both the vendor and the public procurement unit agree and the procurement
transaction was entered into following a valid competitive selection process. Piggyback purchases
shall be allowed without limit for any commodity or service that is included in the current year
budget. For items not included in the current year budget, such piggyback purchases shall be
approved by the Purchasing Manager (up to $25,000), the County Administrator (up to $50,000),
or the Board (up to and in excess of $50,000).
B. Authority to Sponsor, etc Cooperative Purchasing Agreements. The Purchasing Division
may sponsor, conduct, administer or participate in cooperative purchasing agreements for the
procurement of any commodities or services with one or more other public procurement units.
Such cooperative purchasing may include but is not limited to joint or multiple party contracts
which are made available to other public procurement units.
C. Contract Controversies. Any controversies concerning the award or processing of a
contract which has been entered into on a cooperative basis shall be resolved under the terms of
the original public contract, except as modified by the piggyback contract.
3.4 EMERGENCY PROCUREMENTS
When an emergency exists, the Originating Department shall contact the Purchasing Division and
provide adequate justification for making an emergency procurement. Any emergency
procurement exceeding the $25,000 award authority of the Purchasing Manager shall require the
approval of the County Administrator or the Board, along with a written account of the emergency
circumstances from the Director of the Originating Department.
11
73
If an emergency is confirmed, the Purchasing Division shall enter a requisition in MUNIS and assign
an emergency purchase order number. The Originating Department may be required to enter a
written explanation of the emergency in the MUNIS requisition for the permanent purchasing
files.
The Originating Department shall make the purchase of the necessary commodities or services
and may be required to update the emergency requisition to reflect the actual description and
cost of the commodities or services.
The Purchasing Division shall issue a "confirming" purchase order to cover the purchase after
receipt of the approved requisition.
After Normal Working Hours. The Department Director shall exercise his or her judgment as to
the justification for making an emergency procurement. If justified, the Department shall make
the written emergency purchase request to the Purchasing Division, which shall prepare a
requisition and assign a purchase order number. The Originating Department shall prepare an
emergency memorandum and deliver it to the Purchasing Division on the next working day.
In an emergency, contracts for purchase of parts or repairs to then -existing county equipment or
machinery may be purchased or contracted by the County Administrator, provided the County
Administrator certifies that an emergency exists, and routes a copy of the purchase order or
contract to the Board for its review with a memorandum describing the emergency.
Any request to the Purchasing Manager for an emergency purchase order number prior to
complying with the requisition procedures outlined above shall be denied, unless the Purchasing
Manager decides that a bona fide emergency does in fact exist.
3.5 PROCUREMENT PURSUANT TO EXISTING ANNUAL TERM CONTRACTS
The Purchasing Manager shall issue annual term contracts for commodities and services (up to
$25,000) or after approval by the County Administrator (up to $50,000) or the Board (up to or in
excess of $50,000).
The Purchasing Manager may renew an annual contract for multiple years, one year at a time,
subject to satisfactory performance, zero cost increase (or as stated in the original contract),
vendor acceptance and the determination that such renewal of the annual contract is in the best
interests of the County, and authority for such renewal(s) is set forth in the contract.
3.6 BLANKET PURCHASE ORDERS
A. Authority. A blanket purchase order may be issued for up to $25,000 for the
purchase of miscellaneous commodities where the quantity cannot be anticipated or where it is
not practical to store all items until they are needed. Single item purchases pursuant to a blanket
purchase order may not exceed $1,000. Blanket purchase orders issued as a result of a bid or
piggyback contract (entered into in accordance with section 3.3), or otherwise approved by the
County Administrator (up to $50,000) or the Board (up to or in excess of $50,000), are exempt
12
74
from the $25,000 limit and the $1,000 single item purchase limit. Blanket purchase orders shall be
effective for up to one year, and only for the fiscal year for which it has been issued.
B. Requisition. Requests for blanket purchase orders shall be initiated by entry of an
electronic requisition into MUNIS indicating the vendor, item description, and amount being
requested. Blanket purchase orders shall then be prepared on the standard purchase order form
which shall include the following information:
1. Dates the blanket purchase order is to be in effect (i.e., start and end dates).
2. General description of commodities to be purchased.
3. Multiple line items are required where more than one account number is to
be used. Each account number requires a separate line.
C. Procedure if Initial Purchase Order is Exceeded. After the blanket purchase order is
issued to the vendor, the Originating Department is authorized to place orders directly with the
vendor using the purchase order number. If the amount of the initial blanket purchase order will
be exceeded, the department shall request authority to increase the amount from the Budget
Department. If the Budget Department approves the request, the Purchasing Division shall process
the change order, up to a maximum total of $25,000 (for purchase orders not associated with a
bid, contract, or piggyback, which may exceed the $25,000 threshold). The County Administrator
may authorize an increase up to a maximum $50,000 total (on purchase orders not associated
with a bid, contract, or piggyback).
13
75
If
,01-*..,
BOARD OF COUNTY COMMISSIONERS
Ty AL- ,:'.-
INDIAN RIVER COUNTY, FLORIDA
� ;l-`-' . ,'�
Purchasing Policies and Procedures
*. `'• *i
..__ifs,
`Ri.-
Manual Updated December 8, 2015
4. COMPETETIVE SELECTION — BIDS
4.1 AT OR ABOVE THE MANDATORY BID THRESHOLD
The Mandatory Bid Threshold is $25,000. Except as set forth in applicable law or this
manual, commodities or services having an estimated value in excess of the mandatory bid
threshold shall be procured through competitive sealed bidding; provided that the County
Administrator shall be authorized to enter into a procurement transaction up to $50,000, without
competitive selection, unless otherwise required by applicable law; and provided further that the
Board shall be authorized to approve a procurement transaction in excess of $50,000, without
competitive selection, unless otherwise required by applicable law. A procurement transaction
shall not be artificially divided so as to circumvent the mandatory bidding process.
4.2 BIDDING PROCEDURES
A. Requisition. The Originating Department shall enter an electronic requisition in
MUNIS for approval by the Office of Management and Budget for availability of funds. The
requisition shall include a description of the commodity or service. Upon receipt of the approved
requisition, the Purchasing Division shall contact the Originating Department and provide a bid
number. This number shall be included on all specifications and bid documents.
B. Bid Documents. The Originating Department shall provide the Purchasing Division
with a copy_ of specifications and bid documents. The Purchasing Manager shall review the
specifications and bid documents to ensure that the specifications do not unduly restrict open and
free competition, and do promote standardization of commodities.
C. Public Notice. Public notice of the invitation for bids shall be given a reasonable
time prior to the date set forth in the bid documents for the opening of bids. Such notice may
include publication in a newspaper of general circulation and posting on the internet.
D. Addenda. Addenda to the bid documents shall be provided to all bid document
holders of record by the Originating Department, the consultant or DemandStar (or similar
provider), as applicable. A copy shall be provided to the Purchasing Division for its records.
E. Bid Opening.
1. Time of Receipt. Bids must be received by the Purchasing Division no later
than the time and date stated in the invitation for bids. Bids received after this time shall
not be considered.
14
76
F. Public Bid Opening. All timely received bids shall be publicly opened by the
Purchasing Manager in the presence of one or more witnesses at the time and place stated in the
invitation for bids. The Purchasing Division shall retain the original bids on file and remaining
copies shall be sent to the Originating Department.
G. Bid Acceptance. Bids shall be accepted without alteration or correction, except as
authorized in this manual. All bids must be signed either in ink or electronically.
H. Bid Review. The Originating Department is responsible for reviewing the bid
responses and making a recommendation for award of the bid. Should the low bidder not be
recommended, a reason must be stated in the written recommendation for award.
Verification and References. Prior to award, the Purchasing Division shall reference
the low bidder against the State of Florida's lists of convicted and suspended vendors, as well as
the U.S. Government's System for Award Management database. Provided references provided
shall be verified at the discretion of the Originating Department. Additional sources may also be
reviewed to aid in determining if the bidder as responsible.
J. Correction, Cancellation or Withdrawal of Bids.
1. Correction of Bids.
a. Correction of Mathematical Errors Prior to Award. Errors in addition
or multiplication of unit prices or in other mathematical calculations may be
corrected by the Director of the Originating Department or Purchasing Manager
prior to award. Bids shall be deemed to be amended to the corrected amount. In all
cases of errors in mathematical computation, the unit prices shall not be changed.
b. Correction of Mathematical Errors after Award. Errors in addition or
multiplication of unit prices or in other mathematical calculations identified after
award may be corrected only with the approval of the Board, and any correction
shall not exceed the amount of the next low bid.
2. Cancellation of Bids. Any time prior to the bid opening date and time, the
Purchasing Manager may cancel or postpone the bid opening, or cancel the invitation for
bids in its entirety.
3. Amendment or Withdrawal of Bids.
a. Bid Amendments Prior to Opening. Any bidder may voluntarily
withdraw or amend the bid at any time prior to the bid opening in person, or by
written notice received by the Purchasing Manager prior to the bid opening.
Amendments shall be forwarded to the Purchasing Division prior to bid opening,
sealed and identified with the bid number.
15
77
b. Bid Amendments after Opening. After bid opening, bidders may not
amend their bid. Bids shall remain in effect and binding upon the bidder for a
period of sixty days, or such other time period specified in the bid documents.
4.3 AWARD
A. Award Authority. A bid shall be awarded by written notice to the lowest
responsible and responsive bidder. Awards not exceeding $25,000 may be awarded by the
Purchasing Manager; awards not exceeding $50,000 may be awarded by the County
Administrator; and, awards exceeding $50,000 shall be awarded by the Board. The Board is
authorized to waive technicalities and irregularities and to reject any and all bids, or any portion of
a bid. After an award is made, the Purchasing Manager shall issue a purchase order or a "Notice
of Award" as applicable. If, within 60 days after bids are opened, or within such other time period
specified in the bid documents, the bid of the lowest responsible and responsive bidder is
withdrawn or not honored, the County may award the bid to the next lowest responsible and
responsive bidder. After 60 days or such other time period specified in the bid documents, the
Board may award to the next lowest responsible and responsive bidder only if the next lowest
responsible and responsive bidder agrees, in writing, to extension of the bid price for the
additional period of time. These processes may be repeated until an award is made to a
responsible and responsive bidder.
B. Tie Bids. If two or more bidders are tied, in accordance with section 287.087 of the
Florida Statutes, preference shall be given to the bidder with a Dru&,Free Workplace Program. In
cases where at least two tied bidders each have a Drug Free Workplace Program, preference shall
be given to the bidder having an office or facility in Indian River County. If consideration of such
factors does not resolve the tie, the Board shall determine the most responsible bidder based
upon any other relevant factors.
C. Price Adjustment. Where appropriate, contracts may be awarded with a provision
for upward or downward price adjustments, provided such adjustments were part of the bid
documents.
D. Cancellation after Award. The Board may cancel a bid award at any time prior to
execution of the contract by all parties, including the County.
4.4 ADDITIONAL REQUIREMENTS FOR CONSTRUCTION AND PUBLIC WORKS
CONTRACTS
A. Bid Package Preparation.
1. For In -House Projects. For projects managed in-house, the Originating
Department shall provide all necessary specifications to the Purchasing Division for
inclusion in a bid package. A sample contract shall be included in the bid documents if
provided by the Originating Department. A complete packet of all bid documents including
the original specifications and standardized terms and conditions shall be provided by the
Originating Department to the County Attorney for approval. A copy of the bid documents
16
78
indicating approval by the County Attorney 'shall be forwarded to the Purchasing Division
for final review.
2. For Consultant Managed Projects. For projects managed by a consultant,
it is the Originating Department's responsibility to ensure that the Purchasing Division's
standard language is included in the bid documents prepared by the consultant, and that
the bid documents have the approval of the County Attorney's Office. The consultant shall
provide the Purchasing Division with a copy of the specifications and bid documents. A
copy of the bid documents indicating approval by the County Attorney shall be forwarded
to the Purchasing Division for final review.
Public Notice. Bids for a construction or public works project that is projected to
cost more than the threshold amounts set forth in Florida Statute 255.0525(2), currently
$200,000, shall be advertised in accordance with such statute, which generally requires
that (a) solicitations for projects in excess of $200,000 be advertised at least once in a
newspaper of general circulation in Indian River County at least 21 days prior to the bid
opening date, and at least 5 days prior to any scheduled pre-bid conference, and (b)
solicitations for projects in excess of $500,000 be advertised at least once in a newspaper
of general circulation in Indian River County at least 30 days prior to the bid opening date,
and at least 5 days prior to any scheduled pre-bid conference.
B. Recommendation for Award.
1. For In -House Projects. It is the Purchasing Division's responsibility to review
the Originating Department's recommendation and prepare an agenda item for submission
to the Board. Should the Originating Department prefer to prepare an Agenda Item due to
complexity of the bid, the item shall be routed through the Purchasing Division prior to
submission to the Board.
If a proposed or sample contract is included in the agenda item, the
Originating Department is responsible for routing the proposed contract through the office
of the County Attorney. The written recommendation should only request permission for
the Board Chairman to execute the contract if the proposed or sample contract is included
with the agenda item. A contract must be executed by the other party prior to submission
to the Board Chairman to sign.
If a proposed or sample contract is not included in the agenda item, it shall
be the Originating Department's responsibility at a later date, to prepare an agenda item
requesting execution by the Board Chairman, to route the agenda item for required
approvals, and to present the item at a Board meeting. A contract must be executed by
the other party prior to submission to the Board Chairman to sign. A copy of the agenda
item materials and the executed contract shall be provided to the Purchasing Division for
its records.
2. For Consultant -Managed Projects. The Originating Department shall be
17
79
responsible for preparation of an agenda item, proper routing for approvals, and
presentation to the Board. A complete copy of the agenda item shall be provided to the
Purchasing Division for its records. The Purchasing Division may prepare the agenda item
at the Originating Department's request, after receipt of a recommendation memo from
the Originating Department.
The Originating Department is responsible for preparation of a proposed or
sample contract and obtaining approval by the office of the County Attorney if it is to be
included in the agenda item. The written recommendation in the agenda item shall
include a request for authorization for the Board Chairman to execute the contract.
If a proposed or sample contract is not included in the agenda item, it shall
be the Originating Department's responsibility at a later date, to prepare an agenda item
requesting execution by the Board Chairman, to route the agenda item for required
approvals, and to present the item at a Board meeting. A contract must be executed by
the other party prior to submission to the Board Chairman to sign. A copy of the agenda
item materials and the executed contract shall be provided to the Purchasing Division for
its records.
C. Notice of Award. Upon Board approval, the Purchasing Division shall send out a
notice of award to the successful bidder and request submittal of any required certificate(s) of
insurance and bond(s). If a proposed or sample contract was included in the agenda item
approved by the Board, the Purchasing Division shall also include two (2) copies of the contract to
be executed by the vendor which shall be returned with the appropriate certificate(s) of insurance
and bond(s).
D. Certificates of Insurance/Bond(s). Upon receipt of certificate(s) of insurance,
bond(s), and contracts executed by the contractor, the Purchasing Division shall submit the
certificate(s) of insurance to the County Risk Manager for approval and the bond(s) to the County
Attorney for approval. After approval of the bond(s), the Purchasing Division or the contractor
shall record the bond(s) in the public records, if appropriate, and send copies of the bond(s),
certificate(s) of insurance and the original executed contracts to the Originating Department. The
Originating Department shall be responsible for proper routing and submission of the contracts for
the Board Chairman's signature.
E. Notice of Award. Public Construction Bond.
1. Public Construction Bond Required on any Construction Contracts Equal to
or in Excess of $100,000. A public construction bond shall be required on any construction
or public works contract for a project costing $100,000, or more. Such bond shall be
provided by a surety company authorized to do business in the State of Florida. An
alternative form of security may be provided in the form of cash, a money order, a certified
check, a cashier's check, an irrevocable letter of credit, or other form of security permitted
by Florida Statute 255.05(7), in a form acceptable to the County Attorney and the County
Budget Director.
18
2. Bond Must be Delivered Prior to Issuing Contract Document. If required, a
public construction bond or other form of security shall be delivered to the County prior to
execution of the contract. All public construction bonds shall be recorded with the Clerk of
the Court by the Purchasing Division or the contractor prior to commencement of the
project.
F. Executed Contract. The Originating Department shall be responsible for returning a
fully executed original contract to the vendor and shall prepare and send a notice to proceed to
the contractor when appropriate. A copy of the agreement shall also be provided to the
Purchasing Division for the Bid folder.
G. Forfeiting of Bonds.
Default by Contractor. All contracts for construction services shall contain a clause
providing for termination upon default of the contractor and providing that in such cases the
surety company shall bear responsibility for the completion of the contract, or if no surety
company has provided a performance bond, the County may claim the alternative security and use
such funds for the completion of the contract.
H. Termination for Convenience. All construction contracts shall contain clauses
providing for the termination of the contract for convenience of the County, and shall prescribe
methods by which the contractor may calculate the cost of work already performed and
termination settlement costs.
I. Indemnification. All construction contracts shall provide that the contractor (or
other appropriate party) shall indemnify and hold harmless the County, and its officers and
employees, from liabilities, damages, losses and costs, including, but not limited to, reasonable
attorney's fees, to the extentcaused by the negligence, recklessness, or intentional wrongful
misconduct of the contractor (or other appropriate party) and persons employed or utilized by the
contractor (or other appropriate party) in the performance of the construction contract.
4.5 WORK ORDERS/AUTHORIZATIONS
A. Work Orders/Authorizations for continuing services agreements previously
approved by the Board may be executed by the County Administrator, .if within his defined
authorization limits and if not prohibited within the agreement.
4.6 CHANGE ORDERS
A. Applicability. Modifications may be made to an executed contract, which do not
substantially alter.the character of the work contracted, and which do not vary substantially from
the original specifications as to constitute a new undertaking. Such changes must be reasonably
viewed as being in fulfillment of the original scope of the contract and must be clearly directed to
the achievement of a more satisfactory result or to the elimination of work not necessary.
19
81
B. Purchasing Manager Authority. The Purchasing Manager is authorized to approve
change orders to contracts executed under the Purchasing Manager's authority, provided the
criteria in paragraph A above are met, and the total value of the contract does not exceed
$ 25,000.
C. County Administrator Authority. The County Administrator is authorized to approve
and authorize change orders which fit the criteria in paragraph A, above, where the net
modification in the contract amount does not exceed $5,000, unless contract was initially awarded
solely under the Purchasing Manager or County Administrator's authority ($50,000 threshold) and
the total value of the contract still does not exceed $50,000.
D. All other change orders must be formally approved by the Board.
E. Change orders shall not be artificially distributed or divided to avoid the
requirement to present the approval to the Board.
4.7 DIRECT PURCHASE
A. In compliance with F.S. 212.08(6) and FAC Rule 12A-1.094, the County may utilize
owner direct purchase of materials for Public Works projects to reduce project cost through the
elimination of sales tax.
20
82
5. COMPETITIVE SELECTION — RFP/RFQ
5.1 REQUEST FOR PROPOSAL (RFP)
If it is not practical or advantageous to procure any specific commodity or service by competitive
sealed bidding, a request for proposals may be used.
A. RFP Process. An RFP is characterized by a description of the desired objective and a
statement of evaluation criteria. RFPs may include a request for price, to be considered in
accordance with the evaluation criteria. Except as modified by applicable law or this manual, RFPs
shall be advertised, received, opened and processed, and shall be corrected, withdrawn and
cancelled, in the same manner as bids discussed in section 4.
1. Evaluation Criteria. The RFP shall state the evaluation criteria and the
relative importance of each evaluation criterion, including price, if applicable. Only criteria
set forth in the request may be used to evaluate the proposals submitted.
2. Evaluation Committee. An evaluation committee shall be appointed by the
County Administrator. The Evaluation Committee shall be comprised of not less than three
and not more than seven members. A majority of members shall constitute a quorum.
3. Review of Proposals. The Evaluation Committee shall review all proposals
submitted in response to the RFP, and shall make a recommendation for award, based
upon the evaluation criteria.
4. Non -Public Proceedings of the Evaluation Committee. If the Evaluation
Committee (a) meets to discuss negotiation strategies, or (b) meets with a proposer for the
purpose of hearing a presentation, conducting discussions and asking questions, or
conducting negotiations, such meetings may, at the election of the County, be held in
private; provided, however, that a complete recording shall be made of any non-public
portion of the meetings, and no portion of the non-public meetings shall be held "off the
record." The recording of the non-public portion of the meetings shall be considered a
public record, under chapter 119, Florida Statutes, which is exempt from production to the
public until such time as the County provides notice of an intended decision, or until 30
days after opening of the proposals, whichever occurs earlier.
5. Negotiation of Proposals. The County may negotiate with any proposer to
revise, value engineer, etc any proposal, provided the revisions do not amount to a
21
83
BOARD OF COUNTY COMMISSIONERS
�1WE*
-
INDIAN RIVER COUNTY, FLORIDA
Z'
Purchasing Policies and Procedures
*
..,:
Manual Updated December 8, 2015
5. COMPETITIVE SELECTION — RFP/RFQ
5.1 REQUEST FOR PROPOSAL (RFP)
If it is not practical or advantageous to procure any specific commodity or service by competitive
sealed bidding, a request for proposals may be used.
A. RFP Process. An RFP is characterized by a description of the desired objective and a
statement of evaluation criteria. RFPs may include a request for price, to be considered in
accordance with the evaluation criteria. Except as modified by applicable law or this manual, RFPs
shall be advertised, received, opened and processed, and shall be corrected, withdrawn and
cancelled, in the same manner as bids discussed in section 4.
1. Evaluation Criteria. The RFP shall state the evaluation criteria and the
relative importance of each evaluation criterion, including price, if applicable. Only criteria
set forth in the request may be used to evaluate the proposals submitted.
2. Evaluation Committee. An evaluation committee shall be appointed by the
County Administrator. The Evaluation Committee shall be comprised of not less than three
and not more than seven members. A majority of members shall constitute a quorum.
3. Review of Proposals. The Evaluation Committee shall review all proposals
submitted in response to the RFP, and shall make a recommendation for award, based
upon the evaluation criteria.
4. Non -Public Proceedings of the Evaluation Committee. If the Evaluation
Committee (a) meets to discuss negotiation strategies, or (b) meets with a proposer for the
purpose of hearing a presentation, conducting discussions and asking questions, or
conducting negotiations, such meetings may, at the election of the County, be held in
private; provided, however, that a complete recording shall be made of any non-public
portion of the meetings, and no portion of the non-public meetings shall be held "off the
record." The recording of the non-public portion of the meetings shall be considered a
public record, under chapter 119, Florida Statutes, which is exempt from production to the
public until such time as the County provides notice of an intended decision, or until 30
days after opening of the proposals, whichever occurs earlier.
5. Negotiation of Proposals. The County may negotiate with any proposer to
revise, value engineer, etc any proposal, provided the revisions do not amount to a
21
83
substantial and material change to the proposal, and provided that such revisions do not
unfairly affect other proposers.
6. Award of Proposals. The Originating Department shall be responsible for
preparing an agenda item submitting the committee's recommendation to the Board for
approval. A copy of the agenda item and all supporting documentation shall be provided
to the Purchasing Division prior to submission to the Board. The award shall be made to
the most responsive and responsible proposer whose proposal is determined to be the
most advantageous to the County, based upon the evaluation criteria.
5.2 REQUEST FOR QUALIFICATIONS (RFQ)
Certain professional services are required by the Consultants' Competitive Negotiation Act to be
procured by the use of a Request for Qualifications (RFQ). An RFQ may also be used to procure
professional services not covered by the Consultants' Competitive Negotiation Act.
A. RFQ Process. An RFQ is characterized by an invitation to professionals to submit a
summary of their qualifications to perform a general or specific job or service. If the RFQ is subject
to the Consultants' Competitive Negotiation, Act, the County shall select no less than three
professionals for discussions and, if requested by the County, for presentations. After staff
recommendation and approval by the Board, the County shall enter into negotiations for a
contract with the most qualified professional(s). RFQs shall be governed by the Consultants'
Competitive Negotiation Act, to the extent applicable. Except as modified by applicable law or this
manual, RFQs shall be advertised, received, opened and processed, and shall be corrected,
withdrawn and cancelled, in the same manner as bids discussed in Section 4.
B. Evaluation Criteria. The qualifications of each firm responding to an RFQ subject to
the Consultants' Competitive Negotiations Act shall be determined in accordance with the criteria
set forth in the Act, including, without limitation, the professional ability of personnel; whether
the firm is a certified minority business enterprise; past performance; willingness to meet time
and budget requirements; location; recent, current and projected workloads; and the volume of
work previously awarded to each firm by the County, with the object of effecting an equitable
distribution of contracts among qualified firms, provided such distribution does not violate the
principle of selection of the most highly qualified firms. The qualifications of each firm responding
to an RFQ which is not subject to the Consultants' Competitive Negotiations Act shall be
determined in accordance with the criteria set forth in the RFQ.
C. Evaluation Committee. An evaluation committee shall be appointed by the County
Administrator. The Evaluation Committee shall be comprised of not Tess than three and not more
than seven members. A majority of members shall constitute a quorum.
D. Review of Qualifications. The Evaluation Committee shall review the submittals of
all firms responding to the RFQ. If the RFQ is subject to the Consultants' Competitive Negotiations
Act, the Evaluation Committee shall select at least three firms (short list) for further discussions.
E. Non -Public Proceedings of the Evaluation Committee. If the Evaluation Committee
22
84
(a) meets to discuss negotiation strategies, or (b) meets with any firm responding to the RFQ for
the purpose of hearing a presentation, discussions and asking questions, or negotiations, such
meetings may, at the election of the County, be held in private; provided, however, that a
complete recording shall be made of any non-public portion of the meetings, and no portion of
the non-public meetings shall be held "off the record." The recording of the non-public portion of
the meetings shall be considered a public record, under chapter 119, Florida Statutes, which is
exempt from production to the public until such time as the County provides notice of an intended
decision, or until 30 days after opening of the proposals, whichever occurs earlier.
F. Ranking of Firms. The Evaluation Committee, after any discussions with and/or
presentations by each short listed firm, shall vote on the final ranking. The ranking of firms shall
indicate the Evaluation Committee's determination of the firms that are most highly qualified to
perform the required services.
G. Ranking Reported to the Board. The Evaluation Committee's ranking of the firms
shall be submitted to the Board through the County Administrator by the Originating Department.
Upon final ranking and selection by the Board, the Originating Department shall proceed with
negotiations; provided, however, that if the estimated value of the services is $25,000 or less, the
Purchasing Manager, in consultation with the Originating Department, may determine final
ranking and selection, and if the estimated value of the services is $50,000 or Tess, the County
Administrator, in consultation with the Originating Department, may determine final ranking and
selection,
H. Negotiations. The Originating Department shall negotiate with the firms in the
order and manner set forth in the Consultants Competitive Negotiation Act, which generally
requires that the Originating Department first negotiate with the most qualified firm. If
negotiations are not successful, the Originating Department shall formally terminate negotiations
with the most qualified firm, and shall commence negotiations with the second most qualified
firm. If negotiations are not successful, the Originating Department shall formally terminate
negotiations with the second most qualified firm, and shall commence negotiations with the third
most qualified firm. If the County is unable to negotiate a satisfactory contract with any of the
selected firms, the County may select additional firms responding to the RFQ in the order of their
competence and qualification and continue negotiations in the same manner until an agreement
is reached.
I. Award of Contract. At the conclusion of successful negotiations, a contract,
approved by the County Attorney, shall be submitted to the Purchasing Manager (up to $25,000),
the County Administrator (up to $50,000) or the Board (up to and in excess of $50,000) for
approval. A copy of the executed contract shall be transmitted to the Purchasing Division for the
permanent file.
5.3 RANKING OF FIRMS IN RFP AND RFQ PROCESS
The ranking of firms in an RFP or RFQ process shall be done in the following manner, unless
otherwise specified within the RFP or RFQ: (a) the RFP or RFQ solicitation documents shall list the
23
85
evaluation criteria and assign a maximum number of points available for each criterion. The total
maximum number of points available for all criteria shall be 100, (b) each member of the
evaluation committee shall evaluate each firm by assigning a number of points for each criterion
and then totaling the number of points for all criteria, (c) each committee member shall then rank
the firms on the basis of the total number of points received for all criteria, with the firm receiving
the most points being ranked # 1, and (d) the rankings received by each firm from all committee
members shall then be totaled and divided by the number of committee members, to produce an
average ranking. The firm receiving the lowest average ranking (ie., closest to # 1) shall be ranked
the # 1 firm, and the process repeated until all firms have been ranked according to their average
ranking. In the event of a tie, the ranking of the tied firms shall be determined by a comparison of
the total number of points received by each firm for all criteria from all committee members.
After interviews in an RFQ process (or in an RFP process, if interviews are held), and based upon
information learned during the interviews, each committee member may change his or her
ranking of firms.
The evaluation process shall continue until the evaluation committee declares the rankings final.
24
T
BOARD OF COUNTY COMMISSIONERS
INDIAN RIVER COUNTY, FLORIDA
OVEjii
_ •.i'-'
4
=
,•
1' '-
4
Purchasing Policies and Procedures
j-00 '
Manual Updated December 8, 2015
6. SUMMARY OF PROCUREMENT
The following is a summary of the above procurement requirements.
A. Less than $1,000. Quotes are not required; blanket purchase orders are permitted;
emergency purchase orders are permitted; sole source procurement permitted; sole brand
procurement permitted; annual term contracts permitted; cooperative purchasing (piggyback)
permitted; Bid/RFP/RFQ permitted, but not required. The Purchasing Manager, County
Administrator and the Board have authority to approve procurements less than $1000.
B. From $1,000 to $4,999.99. Three (3) quotes are required in requisition; blanket
purchase orders are permitted; emergency purchase orders are permitted; sole source
procurement permitted; sole brand procurement permitted; annual term contracts permitted;
cooperative purchasing (piggyback) permitted; Bid/RFP/RFQ permitted, but not required. The
Purchasing Manager, County Administrator and the Board have authority to approve
procurements from $1000 to $4,999.99.
C. From $5,000 to $25,000. Three (3) quotes required to be attached to the
requisition; blanket purchase orders are permitted; emergency purchase orders are permitted;
sole source procurement permitted; sole brand procurement permitted; annual term contracts
permitted; cooperative purchasing (piggyback), permitted; Bid/RFP/RFQ are permitted, but not
required. The Purchasing Manager, County Administrator and the Board have authority to
approve procurements from $5000 to $25,000.
D. From $25,000 to $50,000. Emergency purchase orders permitted; sole source
procurement permitted; sole brand procurement permitted; annual term contracts permitted;
cooperative purchasing (piggyback) permitted; Bid/RFP/RFQ are required, unless waived by
County Administrator or Board, or required by applicable law. The County Administrator and the
Board have authority to approve procurements from $25,000 to $50,000.
F. Over $50,000. The Board must approve all procurements; Bid/RFP/RFQ required,
unless waived by the Board, if allowed by applicable law.
G. Construction Projects Over $100,000. Public construction bond required for
construction contracts.
25
87
Tv
BOARD OF COUNTY COMMISSIONERS
1VE*
INDIAN RIVER COUNTY, FLORIDA
`.
�
1 !•• - `'�;
Purchasing Policies and Procedures
LO ..
Manual Updated December 8, 2015
7. PROTEST PROCEDURE
7.1 RESOLUTION OF PROTESTS
Any actual or prospective bidder or proposer who is aggrieved in connection with a competitive
selection process may protest to the Purchasing Manager. The protest shall be submitted to the
Purchasing Manager in writing within seven (7) calendar days after the bidder or proposer knows
or should have known of the facts giving rise to the protest.
A. Decision. The Purchasing Manager shall promptly investigate the basis of the
protest and, after consultation with the Originating Department, the Office of the County Attorney
and any other person or entity deemed necessary by the Purchasing Manager, shall issue a
decision in writing. A copy of the decision shall be furnished immediately to the protestor and any
other party determined by the Purchasing Manager to be directly affected by the decision. The
decision shall:
1. State the decision and the basis for the decision, and
2. Set forth the protestor's right to administrative review.
B. Administrative Review. If the protestor disagrees with the decision of the
Purchasing Manager, the protestor may appeal the decision to the Board. Written notice of such
appeal shall be submitted by the protestor to the Purchasing Manager within seven (7) calendar
days of receipt of the Purchasing Manager's decision. The Board shall consider the appeal with
reasonable promptness, and may address the appeal at the same time that it considers the
Bid/RFP/RFQ award.
C. Stay of Procurements During Protests. In the event of a timely protest, the County
shall not award the contract until the administrative appeal is resolved as set forth in paragraphs A
and B above, unless the County Administrator or the Board determines that the award must be
made without delay in order to protect the substantial interests of the County.
26
88
Z
r
VER
:r
loxl- 11
,-3
BOARD OF COUNTY COMMISSIONERS
INDIAN RIVER COUNTY, FLORIDA
Purchasing Policies and Procedures
Manual Updated December 8, 2015
8. EXCESS/SURPLUS ASSET DISPOSITION
The Purchasing Division shall maintain an electronic list, accessible to all County employees, of
excess assets and other items in working condition that may be usable to another department.
This list shall be periodically submitted to the Board for approval to declare the assets surplus and
to remove the assets from inventory.
Once declared surplus by the Board, the Purchasing Division shall transfer or sell the assets
through any method consistent with the laws of Florida or applicable County policies.
27
89
INDIAN RIVER COUNTY, FLORIDA
BOARD MEMORANDUM
c2)
TO:
THROUGH:
FROM:
SUBJECT:
DATE:
Joseph A. Baird,
County Administrator
c
Christopher R. Mora, P.E.
Public Works Director
James D. Gray, Jr.
Coastal Engineer
CONSENT AGENDA
Amendment No. 2 - FDEP Grant Agreement No. 141R2
Sector 3 Dune Repair Project
November 30, 2015
DESCRIPTION AND CONDITIONS
The Florida Department of Environmental Protection (FDEP) received FY 2013/2014 funding to
assist in the recovery of the State's beaches following Hurricane Sandy and Tropical Storm Debby.
On November 22, 2013, FDEP entered into grant Agreement No. 14IR2 with Indian River County,
was revised by change order on September 3, 2014, and amended October 20, 2014.
The grant agreement commits state funds for design, permitting, and construction phase services
required for the repair of the Sector 3 Beach and Dune Restoration Project constructed between
2010 and 2012. The agreement commits up to $5,400,000 at a cost share ratio of 50% State -
50% Local. The total local share under this agreement is $2,700,000.
The Sector 3 Dune Repair Project was completed on March 24, 2015. Currently, the County is
conducting permit required post construction monitoring.
Amendment No. 2 to FDEP grant Agreement No. 14IR2 effectuates the following:
• Extends the grant period to April 30, 2018,
• Amends grant Task 3.3 Hurricane Repair Construction by adding specific construction
related Deliverables that were not previously identified in Task 3.3 of the original
agreement, and
• Adds grant Task 4.1 2015 Biological Monitoring and Task 4.2 2015 Physical Monitoring.
Amendment No. 2 does not change the total FDEP grant funding available for this project or the
State cost share percentage of 50%.
F \Public Works\JamesG\141R2 FDEP Grant\Amendment No. 2\agenda item 141R2 FDEP Grant Agreement -- amendment no. 2.docx
90
Page 2
BCC Agenda Item
FDEP Grant Agreement 14IR2 —Amendment No. 2
December 8, 2015
FUNDING
Local funding of Beach Restoration includes a portion of Local Option Tourist Tax Revenue as well
as allocation of the One Cent Sales Tax. For FY 15/16, grant match funding is budgeted and
available for the Sector 3 Dune Repair Project in the Beach Restoration Fund, Sector 3
Renourishment Post -Sandy Account No.12814472-066510-13014 and Sector 3 Post Construction
Monitoring Account No. 12814472-033490-05054.
RECOMMENDATION
Staff recommends the Board approve Amendment No. 2 to FDEP Grant Agreement No. 14IR2
and authorize the Chairman to sign two (2) copies of the Agreement on behalf of the County.
Following Board approval, the County will transmit both partially executed Agreements to the
State for final signatures. Upon receipt of the fully executed original Amendment No: 2 - FDEP
Grant Agreement 14IR2 from the State, staff will transmit to the Clerk to the Board of County
Commission for recording.
ATTACHMENT
1. Amendment No. 2- FDEP Grant Agreement 14IR2 (2 original copies)
2. Indian River County Grant Form # 141R2 — A2
APPROVED AGENDA ITEM
FOR: December 8, 2015
BY. c •
Indian River County
Appro
Date
Administration
1;4/
ph.. I)
Budget
l 11 ih
( '
114 irj
Legal
11 11
1342.1)
Public Works
12".2 -If
Eng. Division
r
JDV
1113141S
F•\Public WorksUamesG\14IR2 FDEP Grant\Amendment No. 2\agenda item 14IR2 FDEP Grant Agreement -- amendment no 2.docx
91
ATTACHMENT 1
AMENDMENT No. 2
DEP AGREEMENT No: 14IR2
FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION
DIVISION OF WATER RESTORATION ASSISTANCE
BEACH MANAGEMENT FUNDING ASSISTANCE PROGRAM
STATE OF FLORIDA
GRANT AGREEMENT FOR
INDIAN RIVER COUNTY HURRICANE REPAIR PROJECT
THIS AGREEMENT was entered into on the 22°d day of November, 2013, revised by change order
on the 3`d of day of September, 2014, and amended the 20th day of October, 2014, between the FLORIDA
DEPARTMENT OF ENVIRONMENTAL PROTECTION (hereinafter referred to as the "DEPARTMENT"),
whose address is 3900 Commonwealth Boulevard, MS 3601, Tallahassee, Florida 32399, and INDIAN RIVER
COUNTY, a local government (hereinafter referred to as the "LOCAL SPONSOR"), whose address is Indian
River County Public Works, 1801 27th Street, Vero Beach, Florida 32960, for the project described herein.
WHEREAS, the LOCAL SPONSOR has requested and the DEPARTMENT has agreed to extend the
expiration date and revise deliverables in the Grant Work Plan to include an additional time required for the
successful completion of permit required monitoring, which will be incorporated by execution of this
amendment. Accordingly, the Grant Work Plan is revised as set forth in Attachment A; and
WHEREAS, other changes to the Agreement are necessary.
NOW, THEREFORE, in consideration of the mutual benefits to be derived here from, the
DEPARTMENT and the LOCAL SPONSOR do hereby agree as follows:
• Paragraphs 1 through 44 are hereby deleted in their entirety and replaced with the following:
1. The DEPARTMENT does hereby retain the LOCAL SPONSOR to implement the project known as
the INDIAN RIVER COUNTY HURRICANE REPAIR PROJECT, (hereafter referred to as the
PROJECT), as defined in Attachment A (Grant Work Plan), attached hereto and made a part hereof.
The LOCAL SPONSOR does hereby agree to perform such services as are necessary to implement
the PROJECT in accordance with the terms and conditions set forth in this Agreement, and all
attachments and exhibits named herein that are attached hereto and incorporated by reference. For
purposes of this Agreement, the terms "Grantee", "Recipient" and "Local Sponsor" are used
interchangeably.
2. This Agreement shall begin on the last date executed and end on April 30, 2018. Pursuant to Section
161.101 (18), Florida Statutes, and 62B-36.009, Florida Administrative Code, work conducted on this
PROJECT by the LOCAL SPONSOR or its subcontractor and approved by the DEPARTMENT
beginning on or after November 1, 2012, may be eligible for reimbursement by the DEPARTMENT.
3. The LOCAL SPONSOR shall implement the PROJECT and complete said PROJECT upon the terms
and conditions set forth in this Agreement and all present and future requisite authorizations and
environmental permits. The PROJECT consists of the restoration and maintenance of approximately
6.6 miles of critically eroded shoreline between DEPARTMENT Reference Monuments R20 and R55
in Indian River County. The Sector 3 Beach and Dune Restoration Project was constructed in three
(3) separate phases from 2010-2012, placing approximately 550,000 cubic yards of sand in the
PROJECT area. In October of 2012, the PROJECT was impacted by Hurricane Sandy. Emergency
dune nourishment was constructed in 2014. The life of the PROJECT is defined as ten (10) years
following completion of each construction event. The parties expressly agree that the provisions of
this paragraph shall survive and be enforceable beyond the expiration date of this Agreement.
DEP Agreement No. 14182, Amendment No. 2, Page 1 of 12
92
4. A. For tasks 2.1, 3.1, 3.2, 3.3A -E, 4.1 and 4.2 as specified in Table 1 in Attachment A, the LOCAL
SPONSOR shall develop a detailed Scope of Work which shall include a narrative description of each
task, a corresponding detailed budget for each deliverable under that task and a schedule for
completion of each task and deliverable. Each Scope of Work shall be approved by the
DEPARTMENT as to content, deliverables, and schedule prior to incorporating into the approved
grant work plan as an amendment or change order to this Agreement pursuant to paragraph 39.
B. For task 3.3 F in Table 1 of Attachment A, the LOCAL SPONSOR shall submit detailed Scopes of
Work. The DEPARTMENT shall review the Scopes of Work as to content, deliverables, schedule and
cost. The LOCAL SPONSOR shall be notified by a written Letter of Authorization from the
DEPARTMENT'S Project Manager of approval of the detailed Scope of Work for that specific
location. Copies of Letters of Authorization, which includes a copy of the approved detailed Scope of
Work, shall be sent to the DEPARTMENT'S Bureau of Finance and Accounting and must accompany
each request for reimbursement for that Scope of Work. A Letter of Authorization must be received
by the LOCAL SPONSOR prior to initiating any work on a PROJECT task. The total of all Letters of
Authorization shall not exceed the total for Task 3.3F in Table 1 of Attachment A.
5. The DEPARTMENT has determined that 100 percent of the non-federal PROJECT cost is eligible for
state cost sharing. Therefore, the DEPARTMENT's financial obligation shall not exceed the sum of
$2,700,000 for this PROJECT or up to 50 percent of the non-federal PROJECT cost, if applicable, for
the specific eligible PROJECT items listed, whichever is less. Any indicated federal cost sharing
percentage is an estimate and shall not affect the cost sharing percentages of the non-federal share.
6. The DEPARTMENT and the LOCAL SPONSOR agree that any and all activities associated with the
PROJECT that are not shown in the Grant Work Plan are the responsibility of the LOCAL SPONSOR
and are not a part of this Agreement. The LOCAL SPONSOR agrees that any costs for the specific
eligible PROJECT tasks that exceed the estimated PROJECT costs for that task shall be the
responsibility of the LOCAL SPONSOR. Any modifications to the estimated TOTAL PROJECT
COSTS shown in Attachment A, Table 1, shall be provided through formal amendment to this
Agreement.
7. All notices and written communication between the parties shall be sent by electronic mail, U.S. Mail,
a courier delivery service, or delivered in person. Notices shall be considered delivered when reflected
by an electronic mail read receipt, a courier service delivery receipt, other mail service delivery receipt,
or when receipt is acknowledged by recipient. Any notices between the parties shall be delivered to
the contact person at the addresses below:
LOCAL SPONSOR
James Gray
Indian River County Public Works
1801 27`h Street,
Vero Beach, Florida 32960
(772) 226-1344
jgrav@irgov.com
DEPARTMENT
Dena VanLandingham, Grant Administrator
Department of Environmental Protection
Beach Management Funding Assistance Program
3900 Commonwealth Blvd, MS 3601
Tallahassee, Florida: 32399
(850) 245-2970
Dena.Vanlandingham@dep.state.fl.us
DEP Agreement No. 14IR2, Amendment No. 2, Page 2 of 12
93
Any changes to the contact information shown above or in paragraph 8 must be reduced to writing in
the form of an email notification.
8. The LOCAL SPONSOR's Project Manager for all matters is James Gray, Phone: (772) 226-1344. The
DEPARTMENT'S Project Manager for all technical matters is Catherine Florko, Phone: (850) 245-
2979 and the DEPARTMENT's Grant Administrator for all administrative matters is Dena
VanLandingham, Phone: (850) 245-2970.
9. The LOCAL SPONSOR shall perform as an independent contractor and not as an agent,
representative, or employee of the DEPARTMENT.
10. The LOCAL SPONSOR shall perform the services in a proper and satisfactory manner as determined
by the DEPARTMENT.
11. Any and all equipment, products or materials necessary to perform these services, or requirements as
further stated herein, shall be supplied by the LOCAL SPONSOR.
12. The State of Florida's performance and obligation to pay under this Agreement is contingent upon an
annual appropriation by the Legislature of the State of Florida and subject to the release of funds
appropriated to the DEPARTMENT. The parties hereto understand that this Agreement is not a
commitment of future appropriations. Authorization for continuation and completion of work and
payment associated therewith may be rescinded with proper notice at the discretion of the
DEPARTMENT if Legislative appropriations are reduced or eliminated.
13. Paragraph Reserved.
14. Paragraph Reserved.
15. As consideration for the satisfactory completion of the eligible work identified in Attachment A and
approval of the work by the DEPARTMENT, the DEPARTMENT agrees to compensate the LOCAL
SPONSOR on a cost -reimbursement basis. All requests for reimbursement shall be made in accordance
with Attachment B (Contract Payment Requirements), attached hereto and made a part hereof, and
State guidelines for allowable costs found in the Department of Financial Services' Reference Guide
for State Expenditures at http://www.fldfs.com/aadir/reference%5FQuide. The LOCAL SPONSOR
shall submit a request for reimbursement of funds on the forms provided as Attachment C (Request
for Payment, PARTS I —11V), attached hereto and made a part hereof. These forms are to be submitted
upon completion of deliverables identified in the approved Grant Work Plan. These forms shall be
certified as accurate by the LOCAL SPONSOR's Project Manager and the LOCAL SPONSOR's
Project Financial Officer and submitted to the DEPARTMENT as a payment request. All bills for
amounts due under this Agreement shall be submitted in detail sufficient for a proper pre -audit and
post -audit thereof. All requests for the reimbursement of travel expenses shall be based on the travel
limits established in Section 112.061, Florida Statutes. A final invoice shall be due no later than thirty
(30) calendar days following the completion date of this Agreement. The DEPARTMENT will not
release funds for construction activities until such time as all requisite authorizations, environmental
permits, and variances, including those required pursuant t� Chapters 161, 253, 258 and 373, Florida
Statutes, have been obtained. The final payment will not be processed until the match requirement has
been met.
16. The DEPARTMENT's Project Manager shall have thirty (30) calendar days after receipt of each
request for payment to determine that the work has been accomplished in accordance with the terms
and conditions of this Agreement prior to approving the request for payment.
DEP Agreement N�. 14IR2, Amendment No. 2, Page 3 of 12
94
It is understood and agreed that any request for payment that requires the DEPARTMENT to request
additional information of the LOCAL SPONSOR shall stop time for the DEPARTMENT's review
period and will reset when such information is received as requested by the DEPARTMENT. Upon
approval of the request for payment, the DEPARTMENT shall disburse the funds due the LOCAL
SPONSOR. Retainage of 10% of the disbursement may be held on account for each deliverable in the
disbursement that represents a portion of the complete subtask. The cumulative amount retained for
each eligible deliverable item shall be disbursed to the LOCAL SPONSOR after the DEPARTMENT
has certified that the LOCAL SPONSOR has complied with all the terms and conditions of the
Agreement. The DEPARTMENT will periodically request proof of a transaction (invoice, payroll
register, etc.) to evaluate the appropriateness of costs to the Agreement pursuant to State and Federal
guidelines (including cost allocation guidelines), as appropriate. When requested, this information
must be provided within thirty (30) calendar days of such request. If applicable, the LOCAL
SPONSOR may also be required to submit a cost allocation plan to the DEPARTMENT in support of
its multipliers (overhead, indirect, general administrative costs, and fringe benefits).
17. For the duration of this Agreement, the LOCAL SPONSOR shall submit to the DEPARTMENT'S
Project Manager on a quarterly basis, Attachment C (Project Progress Report, Part III), as updates
to the project schedule, no later than thirty (30) calendar days following the completion date of the
quarterly reporting period in which the PROJECT is underway. The term "quarterly" shall reflect the
calendar quarters ending March 31, June 30, September 30, and December 31. Progress reports are to
be submitted electronically in Word .doc or .pdf. Information provided shall be the best available and
shall represent the most accurate forecast of future events. Specific information to be included in the
quarterly report: tasks to be completed, start and finish dates, task duration, and actual start and finish
dates with actual task duration. In cases where no reimbursement is sought for a given quarter, all
applicable portions of the progress report must still be completed and submitted. The timely submittal
of these quarterly reports will result in points for the ranking of future projects under the Beach
Management Funding Assistance Program.
18. Upon completion of a task or the PROJECT, the LOCAL SPONSOR shall submit to the
DEPARTMENT a certification of completion, attached hereto as Attachment D (Project Completion
Certification). A final PROJECT certification inspection shall be made by the DEPARTMENT
within sixty (60) calendar days after the PROJECT is certified complete by the LOCAL SPONSOR.
19. The LOCAL SPONSOR shall, at a minimum, comply with monetary limits for competitive acquisition
of both materials and services as required by Chapters 287 and 255, Florida Statutes, as applicable,
and Subsection 161.101(17), Florida Statutes, which are expressly made a part of this Agreement and
incorporated herein by reference as if fully set forth.
A. Pursuant to Section 255.0991, F.S., for a competitive solicitation for construction services in
which 50 percent or more of the cost will be paid from state -appropriated funds which have
been appropriated at the time of the competitive solicitation, a state, college, county,
municipality, school district, or other political subdivision of the state may not use a local
ordinance or regulation that provides a preference based upon:
1) The contractor's maintaining an office or place of business within a particular Local
j urisdiction;
2) The contractor's hiring employees or subcontractors from within a particular local
jurisdiction; or
3) The contractor's prior payment of local taxes, assessments, or duties within a particular
local jurisdiction.
DEP Agreement No. 14IR2, Amendment No. 2, Page 4 of 12
95
B. For any competitive solicitation that meets the criteria in Paragraph A., a state college, county,
municipality, school district, or other political subdivision of the state shall disclose in the
solicitation document that any applicable local ordinance or regulation does not include any
preference that is prohibited by Paragraph A.
20. The applicable provisions of Chapter 161, Florida Statutes, entitled "Dennis L. Jones Beach and Shore
Preservation Act", and any rules promulgated therefrom, are expressly made a part of this Agreement
and are incorporated herein by reference as if fully set forth.
21. Each party hereto agrees that it shall be solely responsible for the negligent or wrongful acts of its
employees and agents. However, nothing contained herein shall constitute a waiver by either party of
its sovereign immunity or the provisions of Section 768.28, Florida Statutes. Further, nothing herein
shall be construed as consent by a state agency or subdivision of the State of Florida to be sued by
third parties in any matter arising out of any contract or this Agreement.
22. A. The DEPARTMENT may terminate this Agreement at any time in the event of the failure of
the LOCAL SPONSOR to fulfill any of its obligations under this Agreement. Prior to
termination, the DEPARTMENT shall provide ten (10) calendar days' written notice of its
intent to terminate and shall provide the LOCAL SPONSOR an opportunity to consult with
the DEPARTMENT regarding the reason(s) for termination.
B. The DEPARTMENT may terminate this Agreement without cause and for its convenience by
giving thirty (30) calendar days' written notice to the LOCAL SPONSOR. Notice shall be
sufficient if delivered pursuant to paragraph 7 as set forth in this Agreement.
C. The DEPARTMENT may terminate this Agreement in the event that all tasks identified in
Attachment A, Grant Work Plan have been certified complete and approved by the
DEPARTMENT, and all eligible reimbursements have been provided to the LOCAL
SPONSOR. Prior to termination, the DEPARTMENT shall provide .ten (10) calendar days'
written notice of its intent to terminate and shall provide the LOCAL SPONSOR an
opportunity to consult with the DEPARTMENT to verify that all eligible items have been
completed and reimbursed.
23. No payment will be made for deliverables deemed unsatisfactory by the DEPARTMENT. In the event
that a deliverable is deemed unsatisfactory by the DEPARTMENT, the LOCAL SPONSOR shall
perform the services again as needed for submittal of a satisfactory deliverable, at no additional cost
to the DEPARTMENT, within ten (10) calendar days of being notified of the unsatisfactory
deliverable. If a satisfactory deliverable is not submitted within the specified timeframe, the
DEPARTMENT may, in its sole discretion, either: 1) terminate this Agreement for failure to perform,
or 2) the DEPARTMENT'S Project Manager may, by letter specifying the failure of performance
under this Agreement, request that a proposed Corrective Action Plan (CAP) be submitted by the
LOCAL SPONSOR to the DEPARTMENT. All CAPs must be able to be implemented and performed
in no more than sixty (60) calendar days.
A. A CAP shall be submitted within ten (10) calendar days of the date of the letter request from
the DEPARTMENT. The CAP shall be sent to the DEPARTMENT's Project Manager for
review and approval. Within ten (10) calendar days of receipt of a CAP, the DEPARTMENT
shall notify the LOCAL SPONSOR in writing whether the CAP proposed has been accepted.
If the CAP is not accepted, the LOCAL SPONSOR shall have ten (10) calendar days from
receipt of the DEPARTMENT letter rejecting the proposal to submit a revised proposed CAP.
Failure to obtain the DEPARTMENT approval of a CAP as specified above shall result in the
DEPARTMENT'S termination of this Agreement for cause as authorized in this Agreement.
DEP Agreement No. 14IR2, Amendment No. 2, Page 5 of 12
96
B. Upon the DEPARTMENT'S notice of acceptance of a proposed CAP, the LOCAL SPONSOR
shall have ten (10) calendar days to commence implementation of the accepted plan.
Acceptance of the proposed CAP by the DEPARTMENT does not relieve the LOCAL
SPONSOR of any of its obligations under the Agreement. In the event the CAP fails to correct
or eliminate performance deficiencies by LOCAL SPONSOR, the DEPARTMENT shall
retain the right to require additional or further remedial steps, or to terminate this Agreement
for failure to perform. No actions approved by the DEPARTMENT or steps taken by the
LOCAL SPONSOR shall preclude the DEPARTMENT from subsequently asserting any
deficiencies in performance. The LOCAL SPONSOR shall continue to implement the CAP
until all deficiencies are corrected. Reports on the progress of the CAP will be made to the
DEPARTMENT as requested by the DEPARTMENT's Project Manager.
C. Failure to respond to the DEPARTMENT's request for a CAP or failure to correct a deficiency
in the performance of the Agreement as specified by the DEPARTMENT may result in
termination of this Agreement.
The remedies set forth above are not exclusive and the DEPARTMENT reserves the right to exercise
other remedies in addition to or in lieu of those set forth above, as permitted by this Agreement.
24. Records made or received in conjunction with this Agreement are public records. This Agreement may
be unilaterally canceled by the DEPARTMENT for unlawful refusal by the LOCAL SPONSOR to
allow public access to all documents, papers, letters, or other material made or received by the LOCAL
SPONSOR in conjunction with this Agreement and subject to disclosure under Chapter 119, Florida
Statutes and Section 24(a) of Article I of the State Constitution.
25. A. The LOCAL SPONSOR shall maintain books, records and documents directly pertinent to
performance under this Agreement in accordance with generally accepted accounting
principles consistently applied. The DEPARTMENT, the State, or their authorized
representatives shall have access to such records for audit purposes during the term of this
Agreement and for five (5) years following the completion date of this Agreement. In the event
any work is subcontracted, the LOCAL SPONSOR shall similarly require each subcontractor
to maintain and allow access to such records for audit purposes.
B. The LOCAL SPONSOR understands its duty, pursuant to Section 20.055(5), F.S., to cooperate
with the DEPARTMENT's Inspector General in any investigation, audit, inspection, review,
or hearing. The LOCAL SPONSOR will comply with this duty and ensure that its
subcontracts issued under this Grant, if any, impose this requirement, in writing, on its
subcontractors.
26. A. In addition to the requirements of the preceding paragraph, the LOCAL SPONSOR shall
comply with the applicable provisions contained in Attachment E (Special Audit
Requirements), attached hereto and made a part hereof. Exhibit 1 to Attachment E
summarizes the funding sources supporting the Agreement for purposes of assisting the
LOCAL SPONSOR in complying with the requirements of Attachment E. A revised copy
of Exhibit 1 must be provided to the LOCAL SPONSOR for each amendment that authorizes
a funding increase or decrease. If the LOCAL SPONSOR fails to receive a revised copy of
Exhibit 1, the LOCAL SPONSOR shall notify the DEPARTMENT's Grant Administrator at
850/245-2970, to request a copy of the updated information.
DEP Agreement No. 14IR2, Amendment No. 2, Page 6 of 12
97
B. The LOCAL SPONSOR is hereby advised that the Federal and/or Florida Single Audit Act
Requirements may further apply to lower tier transactions that may be a result of this
Agreement. The LOCAL SPONSOR shall consider the type of financial assistance (federal
and/or state) identified in Attachment E, Exhibit 1 when making its determination. For
federal financial assistance, the LOCAL SPONSOR shall utilize the guidance provided under
OMB Circular A-133, Subpart B, Section _.210 for determining whether the relationship
represents that of a sub recipient or vendor. For state financial assistance, the LOCAL
SPONSOR shall utilize the form entitled "Checklist for Nonstate Organizations
Recipient/Subrecipient vs Vendor Determination" (form number DFS -A2 -NS) that can be
found under the "Links/Forms" section appearing at the following website:
https://apps.fldfs.com/fsaa
The LOCAL SPONSOR should confer with its chief financial officer, or audit director or
contact the DEPARTMENT for assistance with questions pertaining to the applicability of
these requirements.
27. In accordance with Section 216.347, Florida Statutes, the LOCAL SPONSOR is hereby prohibited
from using funds provided by this Agreement for the purposes of lobbying the Legislature, the judicial
branch or a state agency. Further, in accordance with Section 11.062, Florida Statutes, no state funds,
exclusive of salaries, travel expenses, and per diem, appropriated to, or otherwise available for use by,
any executive, judicial, or quasi-judicial department shall be used by any state employee or other
person for lobbying purposes.
28. The LOCAL SPONSOR covenants that it presently has no interest and shall not acquire any interest
that would conflict in any manner or degree with the performance of services required.
29. This Agreement has been delivered in the State of Florida and shall be construed in accordance with
the laws of Florida. Wherever possible, each provision of this Agreement shall be interpreted in such
manner as to be effective and valid under applicable law. If any provision of this Agreement shall be
prohibited or invalid under applicable law, such provision shall be ineffective to the extent of such
prohibition or invalidity, without invalidating the remainder of such provision or the remaining
provisions of this Agreement. Any action hereon or in connection herewith shall be brought in Leon
County, Florida.
30. No delay or failure to exercise any right, power or remedy accruing to either party upon breach or
default by either party under this Agreement, shall impair any such right, power or remedy of either
party. Nor shall such delay or failure be construed as a waiver of any such breach or default, or any
similar breach or default thereafter.
31. To the extent required by law, the LOCAL SPONSOR will be self-insured against, or will secure and
maintain during the life of this Agreement, Workers' Compensation Insurance for all of its employees
connected with the work of this PROJECT. In the case any work is subcontracted, the LOCAL
SPONSOR shall require the subcontractor similarly to provide Workers' Compensation Insurance for
all of the subcontractor's employees unless such employees are covered by the protection afforded by
the LOCAL SPONSOR. Such self-insurance program or insurance coverage shall comply fully with
the Florida Workers' Compensation Law, Chapter 440, Florida Statutes. In case any class of
employees engaged in hazardous work under this Agreement is not protected under Workers'
Compensation statutes, the LOCAL SPONSOR shall provide, and cause each subcontractor to provide,
adequate insurance satisfactory to the DEPARTMENT, for the protection of its employees not
otherwise protected.
DEP Agreement No. 141R2, Amendment No. 2, Page 7 of 12
98
32. The LOCAL SPONSOR warrants and represents that it is self-funded for liability insurance,
appropriate and allowable under Florida law, and that such self-insurance offers protection applicable
to the LOCAL SPONSOR's officers, employees, servants and agents while acting within the scope of
their employment with the LOCAL SPONSOR.
33. This Agreement is neither intended nor shall it be construed to grant any rights, privileges or interest
in any third party without the mutual written agreement of the parties hereto.
34. A. No person, on the grounds of race, creed, color, religion, national origin, age, gender, or
disability, shall be excluded from participation in; be denied the proceeds or benefits of; or be
otherwise subjected to discrimination in performance of this Agreement.
B. An entity or affiliate who has been placed on the discriminatory vendor list pursuant to section
287.134, Florida Statutes, may not submit a bid on a contract to provide goods or services to
a public entity, may not submit a bid on a contract with a public entity for the construction or
repair of a public building or public work, may not submit bids on leases of real property to a
public entity, may not award or perform work as a contractor, supplier, subcontractor, or
consultant under contract with any public entity, and may not transact business with any public
entity. The Florida Department of Management Services is responsible for maintaining the
discriminatory vendor list and posts the list on its website. Questions regarding the
discriminatory vendor list may be directed to the Florida Department of Management Services,
Office of Supplier Diversity at (850) 487-0915.
35. A. The accounting systems for all LOCAL SPONSORS must ensure that these funds are not
commingled with funds from other agencies. Funds from each agency must be accounted for
separately. LOCAL SPONSORS are prohibited from commingling funds on either a program -
by -program or a PROJECT -by -PROJECT basis. Funds specifically budgeted and/or received
for one PROJECT may not be used to support another PROJECT. Where a LOCAL
SPONSOR's, or subrecipient's, accounting system cannot comply with this requirement, the
LOCAL SPONSOR, or subrecipient, shall establish a system to provide adequate fund
accountability for each PROJECT it has been awarded.
B. If the DEPARTMENT finds that these funds have been commingled, the DEPARTMENT
shall have the right to demand a refund, either in whole or in part, of the funds provided to the
LOCAL SPONSOR under this Agreement for non-compliance with the material terms of this
Agreement. The LOCAL SPONSOR, upon such written notification from the
DEPARTMENT shall refund, and shall forthwith pay to the DEPARTMENT, the amount of
money demanded by the DEPARTMENT. Interest on any refund shall be calculated based on
the prevailing rate used by the State Board of Administration. Interest shall be calculated from
the date(s) the original payment(s) are received from the DEPARTMENT by the LOCAL
SPONSOR to the date repayment is made by the LOCAL SPONSOR to the DEPARTMENT.
C. In the event that the LOCAL SPONSOR recovers costs, incurred under this Agreement and
reimbursed by the DEPARTMENT, from another source(s), the LOCAL SPONSOR shall
reimburse the DEPARTMENT for all recovered funds originally provided under this
Agreement. Interest on any refund shall be calculated based on the prevailing rate used by the
State Board of Administration. Interest shall be calculated from the date(s) the payment(s) are
recovered by the LOCAL SPONSOR to the date repayment is made to the DEPARTMENT
by the LOCAL SPONSOR.
DEP Agreement No. 14IR2, Amendment No. 2, Page 8 of 12
99
36. A. The LOCAL SPONSOR shall not subcontract, assign, or transfer any work under this
Agreement without the prior written consent of the DEPARTMENT's Project Manager.
Regardless of any subcontract, the LOCAL SPONSOR is ultimately responsible for all work
to be performed under this Agreement. The LOCAL SPONSOR shall submit a copy of the
executed subcontract to the DEPARTMENT within ten (10) calendar days after execution.
The LOCAL SPONSOR agrees to be responsible for the fulfillment of all work elements
included in any subcontract consented to by the DEPARTMENT and agrees to be responsible
for the payment of all monies due under any subcontract. It is understood and agreed by the
LOCAL SPONSOR that the DEPARTMENT shall not be liable to any subcontractor for any
expenses or liabilities incurred under the subcontract and that the LOCAL SPONSOR shall be
solely liable to the subcontractor for all expenses and liabilities incurred under the subcontract.
The LOCAL SPONSOR will be responsible for auditing all travel reimbursement expenses
based on the travel limits established in Section 112.061, Florida Statutes.
1. The LOCAL SPONSOR may award, on a competitive basis, fixed price subcontracts to
consultants/contractors in performing the work described in Attachment A. Invoices
submitted to the DEPARTMENT for fixed price subcontracted activities shall be.
supported with a copy of the subcontractor's invoice and a copy of the tabulation form
for the competitive procurement process (Invitation to Bid or Request for Proposals)
resulting in the fixed price subcontract.
2. The LOCAL SPONSOR may request approval from the DEPARTMENT to award a
fixed price subcontract resulting from procurement methods other than those identified
in the paragraph above. In this instance, the LOCAL SPONSOR shall request the
advance written approval from the DEPARTMENT's Project Manager of the fixed price
negotiated by the LOCAL SPONSOR. The letter of request shall be supported by a
detailed budget and Scope of Services to be performed by the subcontractor. Upon
receipt of the DEPARTMENT Project Manager's approval of the fixed price amount,
the LOCAL SPONSOR may proceed in finalizing the fixed price subcontract.
3. All subcontracts are subject to the provisions of this Agreement which affect
subcontracting activities.
B. The DEPARTMENT supports diversity in its procurement program and requests that all
subcontracting opportunities afforded by this Agreement embrace diversity enthusiastically.
The award of subcontracts should reflect the full diversity ofthe citizens ofthe State of Florida.
A list of Minority Owned firms that could be offered subcontracting opportunities may be
obtained by contacting the Office of Supplier Diversity at (850) 487-0915.
37. When applicable, the LOCAL SPONSOR shall also notify the DEPARTMENT's Project Manager of
the selection of an intended subcontractor for a construction task and provide a tabulation List from
which the intended subcontractor was selected. The LOCAL SPONSOR shall also provide the bid
form for the successful bidder. The LOCAL SPONSOR shall select eligible consultants licensed to
offer services in the State of Florida for studies, design and permitting and monitoring tasks in
accordance with Chapter287, F. S. Upon the DEPARTMENT's request, the LOCAL SPONSOR shall
furnish copies of the respective solicitation documents. Solicitation documents include, but are not
limited to, the solicitation and responses thereto, the bid tabulations, and the resulting contract(s),
including a detailed Scope of Work.
38. The purchase of non -expendable equipment costing $1,000 or more is not authorized under the terms
and conditions of this Agreement.
DEP Agreement No. 141R2, Amendment No. 2, Page 9 of 12
100
39. The DEPARTMENT may at any time, by written order designated to be a change order, make any
minor modifications, as described below. All change orders are subject to the mutual agreement of
both parties as evidenced in writing. Any change, which causes an increase or decrease in the LOCAL
SPONSOR's cost or time, shall require formal amendment to this Agreement. Minor modifications
which will be handled with a change order include notification of a modification of deliverable due
dates when such change does not involve an extension of contract, and modifying the Grant Work Plan
when such modifications would not involve a decrease/increase in total cost of the Agreement or an
extension of the performance period of this Agreement.
40. The LOCAL SPONSOR shall comply with all applicable federal, state and local rules and regulations
in providing services to the DEPARTMENT under this Agreement. The LOCAL SPONSOR
acknowledges that this requirement includes, but is not limited to, compliance with all applicable
federal, state and local health and safety rules and regulations. The LOCAL SPONSOR further agrees
to include this provision in all subcontracts issued as a result of this Agreement.
41. The LOCAL SPONSOR shall obtain from each owner of upland property, which is adjacent to the
erosion control PROJECT, a sufficient property interest in order to construct, maintain, monitor, and
repair the erosion control PROJECT prior to entering each individual property to conduct such
activities.
42. If a force majeure occurs that causes delays or the reasonable likelihood of delay in the fulfillment of
the requirements of this Agreement, the LOCAL SPONSOR shall promptly notify the
DEPARTMENT orally. Within seven (7) calendar days, the LOCAL SPONSOR shall notify the
DEPARTMENT in writing of the anticipated length and cause of the delay, the measures taken or to
be taken to minimize the delay and the LOCAL SPONSOR's intended timetable for implementation
of such measures. If the parties agree that the delay or anticipated delay was caused, or will be caused
by a force majeure, the DEPARTMENT may, at its discretion, extend the time for performance under
this Agreement for a period of time equal to the delay resulting from the force majeure upon execution
of an amendment to this Agreement. Such agreement shall be confirmed by letter from the
DEPARTMENT accepting, or if necessary, modifying the extension. A force majeure shall be an act
of God, strike, lockout, or other industrial disturbance, act of the public enemy, war, blockade, public
riot, lightning, fire, flood, explosion, failure to receive timely necessary third party approvals through
no fault of the LOCAL SPONSOR, and any other cause, whether of the kind specifically enumerated
herein or otherwise, that is not reasonably within the control of the LOCAL SPONSOR and/or the
DEPARTMENT. The LOCAL SPONSOR is responsible for the performance of all services issued
under this Agreement. Failure to perform by the LOCAL SPONSOR's consultant(s) or
subcontractor(s) shall not constitute a force majeure event.
43. This Agreement may be executed in two or more counterparts, each of which together shall be deemed
an original, but all of which together shall constitute one and the same instrument. In the event that
any signature is delivered by facsimile transmission or by e-mail delivery of a ".pdf' format data file,
such signature shall create a valid and binding obligation of the party executing (or on whose behalf
such signature is executed) with the same force and effect as if such facsimile or ".pdf' signature page
were an original thereof.
DEP Agreement No. 141R2, Amendment No. 2, Page 10 of 12
101
44. State and federal monitoring required by permit is eligible for reimbursement pursuant to program
statute and rule. In order to comply with Florida Auditor General report 2014-064 regarding conflicts
of interest and to be consistent with s. 287.057(17)(a)(1), Florida Statutes, all monitoring data and
statistical analysis must be provided directly and concurrently from the monitor to the
DEPARTMENT/LOCAL SPONSOR/permittee/consultant. The LOCAL SPONSOR must provide an
adequate mitigation plan, consistent with s. 287.057(17Xa)(1), Florida Statutes, including a description
of organizational, physical, and electronic barriers to be used by the LOCAL SPONSOR, that
addresses conflicts of interest when contracting multi -disciplinary firms for PROJECT engineering
and post -construction environmental monitoring services, or when the PROJECT engineering firm
subcontracts for post -construction environmental monitoring. Environmental monitoring includes
hardbottom, seagrass, and mangrove resources. DEPARTMENT approval of the mitigation plan will
be required prior to execution of this Agreement.
45. This Agreement represents the entire agreement of the parties. Any alterations, variations, changes,
modifications or waivers of provisions of this Agreement shall only be valid when they have been
reduced to writing, duly signed by each of the parties hereto, and attached to the original of this
Agreement, unless otherwise provided herein.
REMAINDER'OF PAGE INTENTIONALLY LEFT BLANK
DEP Agreement No. 14IR2, Amendment No. 2, Page 11 of 12
102
IN WITNESS WHEREOF, the undersigned have signed and executed this Agreement on the
respective dates under their signatures:
INDIAN RIVER COUNTY FLORIDA DEPARTMENT OF
ENVIRONMENTAL PROTECTION
By:
Bob Solari, Chairman By:
Department of Environmental Protection .
Secretary or designee •
Date- Date:
FEID No. 59-60000674
Die
Local Sponsor's Attorney
(if necessary)
Department of Environmental Protection
Grant Administrator
Department of Environmental Protection
Project Manager
APPROVED as to form and legality:
G0. t C
artmen of 'ronmental Protection
rney
*If someone other than the Commission Chair signs this Agreement, a resolution, statement or other
documentation authorizing that person to sign the Agreement on behalf of the County/City must accompany
the Agreement.
List of Attachments/Exhibits included as part of this Agreement:
Specify Letter/
Type Number Description (include number of pages)
Attachment A Grant Work Plan (6 pages)
Attachment B Contract Payment Requirements (1 page)
Attachment C Request for Payment, Parts I - IV (4 pages)
Attachment D Project Completion Certification (1 page)
Attachment E Special Audit Requirements (5 pages)
DEP Agreement No. 14IR2, Amendment No. 2, Page 12 of 12
103
ATTACHMENT A
GRANT WORK PLAN
Project Title: Indian River County Hurricane Repair Project.
Project Location: Indian River County between DEPARTMENT Reference Monuments R20 and R55.
Project Background: This PROJECT consist of the restoration and maintenance of approximately 6.6 miles of
critically eroded shoreline between DEPARTMENT Reference Monuments R20 and R55 in accordance with
DEPARTMENT permit number 0285993 -001 -JC and subsequent modifications. The Sector 3 Beach and Dune
Restoration Project was constructed in three (3) separate phases from 2010-2012, placing approximately 550,000
cubic yards of sand in the PROJECT area. In October of 2012, the PROJECT was impacted by Hurricane Sandy.
Emergency dune nourishment was conducted jointly under authority granted under the DEPARTMENT
Emergency Final Order — OGC No. 12-1641. The repair PROJECT was constructed in 2014.
The PROJECT shall be conducted in accordance with the terms and conditions set forth under this Agreement, all
applicable DEPARTMENT permits and the eligible PROJECT task items established below. All data collection
and processing, and the resulting product deliverables, shall comply with the standards technical specifications
contained in the DEPARTMENT'S Monitoring Standards for Beach Erosion Control Projects (2014) and
Processing Plan and Geographic Information System Guidelines, unless otherwise specified in the approved Scope
of Work (herein after referred to as SOW) for an eligible PROJECT item. This plan may be found
at http://www.dep.state.fl.us/beaches/publications/pdf/PhysicalMonitoringStandards.pdf. One (1) electronic copy
of all written reports developed under this Agreement shall be forwarded to the DEPARTMENT, unless otherwise
specified.
The DEPARTMENT and the LOCAL SPONSOR agree that the estimated costs of the PROJECT are identified in
Table 1 below:
TABLE 1
Estimated Eligible Project Cost
Task #
Eli
Eligible Project Tasks
gShare
State
Cost
(%)
Federal
Estimated
Project
Costs
DEP _
Local
Total
2.0
Design and Permitting
2.1
Design of Dune Repairs
50%
$38,739.00
$38,739.00
.
$77,478.00
Subtotal
$38,739.00
$38,739.00
$77,478.00
3.0
Construction
3.1
Emergency Dune Nourishment -
Orchid Beach
50%
$135,196.50
$135,196.50
$270,393.00
3 2
Emergency DuneNourishment -
Wabasso and Golden Sand
50%
$37,575.50
$37,575.50
$75,151.00
3.3
Hurricane Repair Construction
50%
$2,309,090.00
$2,309,090.00
$4,618,180.00
Subtotal
$2,481,862.00
$2,481,862.00
$4,963,724.00
4.0
Monitoring
4.1
2015 Biological Monitoring
50%
$145,055.50
$145,055.50
' $290,111.00
4.2
2015 Physical Monitoring
50%
$34,343.50
$34,343.50
P $68,687.00
Subtotal
$179,399.00
$179,399.00
$358,798.00
TOTAL PROJECT COSTS
$2,700,000.00
$2,700,000.00
$5,400,000.00
DEP Agreement No. 14IR2, Amendment No. 2, Attachment A, Page 1 of 6
104
Changes in PROJECT costs that increase or decrease the total funding amount shall require a formal amendment
to the Agreement.
Project Description:
The deliverables listed below are to be completed by the LOCAL SPONSOR and approved by the
DEPARTMENT by the due date listed.
TASK 2.0 Design and Permitting
Task Description: The LOCAL SPONSOR will acquire the professional services required for engineering and
design, obtaining environmental permits and other authorizations and the preparation of plans and specifications
for beach nourishment. This item specifically excludes permit application fees or any other fees paid to the State
of Florida.
Performance Standard: All deliverables, reports, and monitoring results will be circulated to the
DEPARTMENT for review and comment. When the LOCAL SPONSOR receives comments from the
DEPARTMENT Project Manager verifying that each deliverable meets the specifications in the Grant Work Plan
and this task description and affirming that the deliverable is acceptable, payment will be authorized for that
deliverable.
2.1 Design of Dune Repairs
Coastal Planning and Engineering Inc. has been retained by Indian River County to conduct professional services
to assist the LOCAL SPONSOR with timely negotiation of acceptable DEPARTMENT and United States Army
Corps of Engineers (USACE) permits for the proposed Dune Repair Project. Specific tasks associated with these
efforts include: DEPARTMENT and United States Army Corps of Engineers Permit Negotiations and Data
Monitoring Support coordination services through receipt of Agency action.
Deliverable A: One electronic submission of the final design report.
Total Cost: $11,747 ($5,873.50 — DEPARTMENT funds).
Due Date: January 30, 2017. Task is 100% complete.
Deliverable B: One electronic submission of 2013 Sector 3 beach profile monitoring surveys from Morgan &
Eklund, Inc.
Total Cost: $17,050 ($8,525 — DEPARTMENT funds).
Due Date: January 30, 2017. Task is 100% complete.
Deliverable C: One electronic submission of the pre -application meeting minutes.
Total Cost: $5,991 ($2,995.50 — DEPARTMENT funds).
Due Date: January 30, 2017. Task is 100% complete.
Deliverable D: One electronic submission of the environmental assessment.
Total Cost: $7,594 ($3,797 — DEPARTMENT funds).
Due Date: January 30, 2017. Task is 100% complete.
Deliverable E: One electronic submission of the permit application.
Total Cost: $22,598 ($11,299 — DEPARTMENT funds).
Due Date: January 30, 2017. Task is 100% complete.
Deliverable G: One electronic submission of the final construction plans and specifications.
Total Cost: $12,498 ($6,249 DEPARTMENT funds).
Due Date: January 30, 2017. Task is 100% complete.
DEP Agreement No. 1 4IR2, Amendment No. 2, Attachment A, Page 2 of 6 105
TASK 3.0 Construction
Task Description: This task includes work performed and costs incurred associated with the placement of fill
material and/or the construction of erosion control structures within the PROJECT area. The task includes work
associated with eligible beach restoration construction associated with the PROJECT such as those costs approved
through bids and construction -phase engineering and monitoring services. Eligible costs may include mobilization,
demobilization, construction observation or inspection services, beach fill, tilling and scarp removal, erosion
control structures, dune stabilization measures and native beach -dune vegetation. Construction shall be conducted
in accordance with any and all permits issued by the DEPARTMENT. The Grantee will submit a construction
activity package for task work completed during the period. The construction activity package must include:
(1) An itemized summary of the materials, labor, or services to identify the nature of the work
performed; the amount expended for such work; the name of the person/entity providing the service or
performing the work; and proof of payment of the invoices, the period activity was performance; and
(2) A certification signed by the Grantee's Project Manager as to the current cost of the PROJECT;
that the materials, labor, or services represented by the invoice have been satisfactorily purchased or
performed and applied to the PROJECT; that all funds expended to date have been applied toward
completing the PROJECT; and
(3) A certification signed and sealed by the Engineer responsible for overseeing construction stating
that equipment, materials, labor and services represented by the construction invoices have been
satisfactorily invoiced, purchased, received, approved and applied to the PROJECT, as described in the
Grant Work Plan, in accordance with construction contract documents; that payment is in accordance with
construction contract provisions; and that construction, up to the point of the request, is in compliance
with the contract documents; and identifying all additions or deletions to the PROJECT which have altered
the PROJECT's performance standards, scope, or purpose since the issuance of the DEPARTMENT
construction permit.
Performance Standard: The DEPARTMENT's Project Manager will review the construction activity package to
verify that work is being performed in accordance with the construction contract documents and specifications in
this task description
3.1 Emergency Dune Nourishment- Orchid Beach
In coordination with Indian River County, the Town of Orchid Beach awarded a construction contract to the lowest
qualified bidder for emergency dune stabilization for the Orchid Beach section of the Sector 3 Project to address
damages sustained during Hurricane Sandy. Eligible costs include mobilization, demobilization, beach fill, permit
compliance, beach tilling, and native beach -dune vegetation. The Town and the County have an interlocal
agreement to provide reimbursement to the Town, who acted on behalf of the county during the emergency
situation.
Deliverable A: Copy of All Periodic Certified Pay invoices as submitted by Contractor and approved by The
Town of Orchid.
Total Cost: $270,393 ($135,196.50 — DEPARTMENT funds).
Due Date: January 30, 2017. Task is 100% complete.
DEP Agreement No. 14182, Amendment No. 2, Attachment A, Page 3 of 6
106
3.2 Emergency Dune Nourishment- Wabasso and Golden Sands
Indian River County awarded a construction contract to the lowest qualified bidder for Emergency dune
stabilization for the Wabasso and Golden Sand PROJECT to repair damages sustained during Hurricane Sandy.
Eligible Costs include mobilization, demobilization, beach fill, permit compliance monitoring, nest relocation,
beach tilling, and native beach -dune vegetation.
Deliverable A: Copy of All Periodic Certified Pay Invoices as submitted by Contractor and approved by County
for the Wabasso repair.
Total Cost: $32,865 ($16,432.50 — DEPARTMENT funds).
Due Date: January 30, 2017. Task is 100% complete.
Deliverable B: Copy of All Periodic Certified Pay Invoices as submitted by Contractor and approved by County
for the Golden Sands repair.
Total Cost: $42,286 ($21,143 — DEPARTMENT funds).
Due Date: January 30, 2017. Task is 100% complete.
3.3 Hurricane Repair Construction
Indian River County will proceed with a storm repair PROJECT to replace sand lost during the passage of
Hurricane Sandy. The PROJECT will place 154,700 cubic yards landward of the mean high water line. Sand will
be truck hauled from an upland sand mine approved in the Joint Coastal Permit 0285993. Authorization for the
storm repair is provided in 0285993 -008 -JN for one-time only placement.
Deliverable A: Pay surveys for completed winter 2014/2015 Indian River County Hurricane Repair PROJECT
construction event.
Total Cost: $3,392,263.03.
Total Eligible for State Cost Share: $3,237,774 (DEPARTMENT Cost: $1,618,887.00).
Due Date: January 31, 2018.
Deliverable B: Final Project Report and Certification for the 2014/2015 Indian River County Hurricane Repair
PROJECT construction event. (CBI WO No. 7).
Total Cost: $57,319 (DEPARTMENT Cost $28,65950).
Due Date: January 31, 2018.
Deliverable C: Construction period sea turtle monitoring report including pre- and post -construction lighting
survey findings, disorientation summary, late season monitoring, total nests observed, total nests relocated, nesting
success and hatching success. The work period extended from October 2014 through February 2015.
(EAI WO No. 5).
Total Cost: $21,376 (DEPARTMENT Cost: $10,688).
Due Date: January 31, 2018.
Deliverable D: Construction phase, March 2015, sea turtle monitoring nighttime log for the Sector 3 Dune Repair
PROJECT as required by DEPARTMENT Joint Coastal Permit 0285993, modification 0285993 -008 -JN for one-
time only sand placement. (EAI WO No. 9).
Total Cost: $3,725 (DEPARTMENT Cost: $1,862.50).
Due Date: January 31, 2018.
Deliverable E: Construction phase, March 2015, sea turtle monitoring data in Florida Fish and Wildlife
Conservation Commission (FFWCC) format. (EAI WO No. 6). This was additional work required due to
leatherback nesting during construction.
Total Cost: $13,057.50 (DEPARTMENT Cost: $6,528.75).
Due Date: January 31, 2018.
DEP Agreement No. 14IR2, Amendment No. 2, Attachment A, Page 4 of 6
107
Deliverable F: Supplemental Services Report, detailing unanticipated construction costs incurred during storm
repair. Pending scopes of work included under this task must be approved by Division staff prior to initiation of
work per Agreement paragraph 4B.
Total Cost: $1,284,928.50 (DEPARTMENT Cost: $642,464.25).
Due Date: January 31, 2018.
TASK 4.0 Monitoring
Task Description: This task includes a monitoring program conducted in accordance with the requirements
specified in any and all permits issued by the DEPARTMENT and the US Army Corps of Engineers (USACE).
A monitoring plan must be submitted and approved in writing by the DEPARTMENT prior to the initiation of
monitoring activities. The plan shall be developed in a manner which will coordinate the monitoring activities
associated with current shoreline stabilization projects located within or adjacent to the PROJECT area and with
the DEPARTMENT's Regional Coastal Monitoring Program.
Performance Standard: All deliverables, reports, and monitoring results will be circulated to the DEPARTMENT
for review and comment. When the LOCAL SPONSOR receives comments from the DEPARTMENT Project
Manager verifying that each deliverable meets the specifications in the Grant Work Plan and this task description
and affirming that the deliverable is acceptable, payment will be authorized for that deliverable.
4.1 2015 Biological Monitoring
Biological monitoring will be conducted in accordance with DEPARTMENT Joint Coastal Permit 0285993,
modification 0285993 -008 -JN. Beach turtle monitoring, escarpment monitoring, lighting surveys, in water turtle
surveys, nearshore hardbottom monitoring, aerial imagery interpretation, ground trothing and habitat mapping and
Uniform Mitigation Assessment Method (UMAM) analysis.
Deliverable A: One electronic copy of the 2015 Permit required sea turtle monitoring data in FFWCC format.
(EAI WO No. 8).
Total Cost: $114,902 (DEPARTMENT Cost: $57,451).
Due Date: January 31, 2018.
Deliverable B: One electronic copy of the 2015 Inwater turtle monitoring report. (EAI WO No. 8).
Total Cost: $11,405 (DEPARTMENT Cost: $5,702.50).
Due Date: January 31, 2018.
Deliverable C: One electronic copy of the 2015 nearshore hardbottom monitoring and mapping report.
(EAI WO No. 8).
Total Cost: $157,347 (DEPARTMENT Cost: $78,673.50).
Due Date: January 31, 2018.
Deliverable D: One electronic copy of the 2015 UMAM Analysis report. (EAI WO No. 8).
Total Cost: $6,457 (DEPARTMENT Cost: $3,228.50).
Due Date: January 31, 2018.
4.2 2015 Physical Monitoring .
Physical monitoring will be conducted in accordance with DEPARTMENT Joint Coastal Permit 0285993,
modification 0285993 -008 -JN.
Deliverable A: 2015 Post Construction Physical Monitoring Survey Data (R30 to R60) in DEPARTMENT
format. (Morgan and Eklund WO No. 3).
Total Cost: $17,825 (DEPARTMENT Cost: $8,912.50).
Due Date: January 31, 2018.
DEP Agreement No. 141R2, Amendment No. 2, Attachment A, Page 5 of 6
108
Deliverable B: One electronic copy of the 2015 Post -Construction Physical Monitoring Report.
(CBI WO 9 — Tasks 1 through 6).
Total Cost: $35,057 (DEPARTMENT Cost: $17,528.50).
Due Date: January 31, 2018.
Deliverable C: 2015 Rectified Aerials as required by DEPARTMENT Joint Coastal Permit 0285993, modification
0285993 -008 -JN, Special Permit Conditions 53 and 56(c). (CBI WO No. 9).
Total Cost: $15,805 (DEPARTMENT Cost: $7,902.50)
Due Date: January 31, 2018.
NOTE: The deliverable due dates established in this Grant Work Plan indicate the time by which a
deliverable is received and approved for cost sharing. The dates do not necessarily correspond with permit
required due dates. The Local Sponsor must meet the terms of the permit for compliance.
All Tasks are Contractual Services.
DEP Agreement No. 14182, Amendment No. 2, Attachment A, Page 6 of 6
109
ATTACHMENT B
Florida Department of Environmental Protection
DEP 55-219 Contract Payment Requirements
Required Signatures: No Signature
Invoices for cost reimbursement contracts must be supported by an itemized listing of expenditures by category (salary, travel, expenses,
etc.) Supporting documentation must be provided for each amount for which reimbursement is being claimed indicating that the item
has been paid. Check numbers may be provided in lieu of copies of actual checks. Each piece of documentation should clearly reflect
the dates of service. Only expenditures for categories in the approved contract budget should be reimbursed.
Listed below are examples of the types of documentation representing the minimum requirements.
(1) Salaries A payroll register or similar documentation should be submitted. The payroll
register should show gross salary charges, fringe benefits, other deductions and net
pay. If an individual for whom reimbursement is being claimed is paid by the hour,
a document reflecting the hours worked times the rate of pay will be acceptable.
(2) Fringe
Benefits
Fringe Benefits should be supported by invoices showing the amount paid on
behalf of the employee (e.g., insurance premiums paid). If the contract specifically
states that fringe benefits will be based on a specified percentage rather than the
actual cost of fringe benefits, then the calculation for the fringe benefits amount
must be shown.
Exception: Governmental entities are not required to provide check numbers or
copies of checks for fringe benefits.
(3) Travel
Reimbursement for travel must be in accordance with Section 112.061, Florida
Statutes, which includes submission of the claim on the approved State travel
voucher.
(4) Other Reimbursement will be made based on paid invoices/receipts. If nonexpendable
direct property is purchased using State funds, the contract should include a provision for
costs the transfer of the property to the State when services are terminated.
Documentation must be provided to show compliance with Department of
Management Services Rule 60A-1.017, Florida Administrative Code, regarding
the requirements for contracts which include services and that provide for the
contractor to purchase tangible personal property as defined in Section 273.02,
Florida Statutes, for subsequent transfer to the State.
(5) In-house Charges which may be of an internal nature (e.g., postage, copies, etc.) may be
charges reimbursed on a usage log which shows the units times the rate being charged. The
rates must be reasonable..
(6) Indirect If the contract specifies that indirect costs will be paid based on a specified rate,
costs then the calculation should be shown.
The Florida Department of Financial Services, online Reference Guide for State Expenditures can be found at this web address:
http://www.fldfs.com/aadir/reference euide.htm .
DEP Agreement No. 14IR2, Amendment No. 2, Attachment B, Page 1 of 1
110
ATTACHMENT C
FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION
BEACH MANAGEMENT FUNDING ASSISTANCE PROGRAM
REQUEST FOR PAYMENT — PART I
PAYMENT SUMMARY
NAME OF PROJECT: INDIAN RIVER COUNTY HURRICANE REPAIR PROJECT
LOCAL SPONSOR: INDIAN RIVER COUNTY
REMITTANCE ADDRESS:
DEP Agreement Number: 14IR2
Billing Number:
Billing Type: ❑ Interim Billing ❑ Final Billing
Costs Incurred This Payment Request:
Federal Share* State Share Local Share Total
$ $ $ $
*if applicable
Cost Summary:
State Funds Obligated $
Less Advance Pay $
Less Previous Payment $
Less Previous Retained $
Less This Payment $
Less This Retainage (10%) $
State Funds Remaining $
Local Funds Obligated $
Less Advance Pay $
Less Previous Credits $
Less This Credit $
Local Funds Remaining $
DEP Agreement No. 14IR2, Amendment No. 2, Attachment C, Page 1 of 5
1'
111
FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION
BEACH MANAGEMENT FUNDING ASSISTANCE PROGRAM
REQUEST FOR PAYMENT— PART 1I
Name of Project. Billing Period (1) -
Billing Number
DEP Agreement Number
Person Completing Form & Telephone Number (2):
REIMBURSEMENT DETAIL
Total Due to Local Sponsor (15)
Form Instructions:
1. Billing Period: Should reflect Invoice services performed date. (beginning date - earliest date of services, end date - latest date of services performed).
2. Person responsible for completing this farm: Please identify the person responsible for completing information if clarification is needed.
3 Deliverable 6 Must identify completed deliverable(s) for each invoice. If invoice coven multiple deliverables, that invoice would be listed multiple times, a line item for each deliverable.
4. Invoice Amount
5. Eligible Cost Invoice amount paid by Local Sponsor less ineligible cost for Line hem Deliverable only.
6. %Federal Share: If applicable this should be the percentage fisted in Agreement. Federal Share will be listed on Table I if applicable.
7 Federal Share: If applicable, Local Sponsor will multiply Eligible Cost by Federal Share Percentage.
8. Nm -Federal Share: Eligible Cost (5) minus Federal Share of Invoiced Amount (7).
9 Percentage of Stale Share: This should be the State Share Percentage listed in Agreement.
10. Sate Share: Multiply Nat -Federal Share by State Share Percentage.
11. Local Share: Subtract State Share from Non -Federal Share.
12. Retainage Payment: Requires separate line for each completed Task, Sab-Task and or Deliverable that retainage is being requested.
13. Withheld Retainage: Multiply State Share by 10%.
14. State Payment: Subtract Retainage front State Share.
15. Total Due to Local Sponsor-. Add Retainage Payment Total (12) to State Payment Total (14).
Notes: For questions or concerns regarding this form please contact: Janice Simmons - (850)245-2978 or email at JanicetSimmons@dep.state.fl.us
DEP Agreement No. 14IR2, Amendment No. 2, Attachment C, Page 2 of 5
Retainage
Payment
(12)
Withheld
Retainage
(13)
State
Payment
(14)
0.00
0.00
112
q
Vendor
Name
Invoice
Number
Invoice
Date
Check
Number
Deliverable
Number (3)
Invoice
Amount(4)
Eligible
Cost
(5)
% Fed
Share
(6)
Federal
Share of
Invoice
Amount
(7).•
Non -Item
Federal
Share
(8)
State
Share
(9)
State
Share
(10)
Local
Share
(11)
-
-
50.00
0.00
-
Totals
-
-
_
Total Due to Local Sponsor (15)
Form Instructions:
1. Billing Period: Should reflect Invoice services performed date. (beginning date - earliest date of services, end date - latest date of services performed).
2. Person responsible for completing this farm: Please identify the person responsible for completing information if clarification is needed.
3 Deliverable 6 Must identify completed deliverable(s) for each invoice. If invoice coven multiple deliverables, that invoice would be listed multiple times, a line item for each deliverable.
4. Invoice Amount
5. Eligible Cost Invoice amount paid by Local Sponsor less ineligible cost for Line hem Deliverable only.
6. %Federal Share: If applicable this should be the percentage fisted in Agreement. Federal Share will be listed on Table I if applicable.
7 Federal Share: If applicable, Local Sponsor will multiply Eligible Cost by Federal Share Percentage.
8. Nm -Federal Share: Eligible Cost (5) minus Federal Share of Invoiced Amount (7).
9 Percentage of Stale Share: This should be the State Share Percentage listed in Agreement.
10. Sate Share: Multiply Nat -Federal Share by State Share Percentage.
11. Local Share: Subtract State Share from Non -Federal Share.
12. Retainage Payment: Requires separate line for each completed Task, Sab-Task and or Deliverable that retainage is being requested.
13. Withheld Retainage: Multiply State Share by 10%.
14. State Payment: Subtract Retainage front State Share.
15. Total Due to Local Sponsor-. Add Retainage Payment Total (12) to State Payment Total (14).
Notes: For questions or concerns regarding this form please contact: Janice Simmons - (850)245-2978 or email at JanicetSimmons@dep.state.fl.us
DEP Agreement No. 14IR2, Amendment No. 2, Attachment C, Page 2 of 5
Retainage
Payment
(12)
Withheld
Retainage
(13)
State
Payment
(14)
0.00
0.00
112
FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION
BEACH MANAGEMENT FUNDING ASSISTANCE PROGRAM
REQUEST FOR PAYMENT — PART III
PROJECT PROGRESS REPORT
NAME OF PROJECT: INDIAN RIVER COUNTY HURRICANE REPAIR PROJECT
LOCAL SPONSOR: INDIAN RIVER COUNTY
DEPARTEMENT Agreement Number: 14IR2
Billing Number:
Report Period:
Status of Eligible Project Items: (Describe progress accomplished during report period, including statement(s)
regarding percent of task completed to date. Describe any implementation problems encountered, if applicable.)
Task Eligible Project
No: Item:
2.0 DESIGN AND PERMITTING
2.1 Design of Dune Repairs
3.0 CONSTRUCTION
3.1 Emergency Dune Nourishment — Orchid Beach
3.2 Emergency Dune Nourishment — Wabasso and Golden Sands
3.3 Hurricane Repair Construction
DEP Agreement No. 14IR2, Amendment No. 2, Attachment C, Page 3 of 5 113
4.0 MONITORING
4.1 2015 Biological Monitoring
4.2 2015 Physical Monitoring
DEP Agreement No. 14IR2, Amendment No. 2, Attachment C, Page 4 of 5
114
FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION
BEACH MANAGEMENT FUNDING ASSISTANCE PROGRAM
CERTIFICATION OF DISBURSEMENT REQUEST
REQUEST FOR PAYMENT — PART IV
NAME OF PROJECT: INDIAN RIVER COUNTY HURRICANE REPAIR PROJECT
LOCAL SPONSOR: INDIAN RIVER COUNTY
DEPARTEMENT Agreement Number: 14IR2
Billing Number:
Certification: I certify that this billing is correct and is based upon actual obligations of record by the LOCAL SPONSOR;
that payment from the State Government has not been received; that the work and/or services are in accordance with the
Department of Environmental Protection, Beach Management Funding Assistance Program's approved Project Agreement
including any amendments thereto; and that progress of the work and/or services are satisfactory and are consistent with the
amount billed. The disbursement amount requested on Page 1 of this form is for allowable costs for the project described
in the grant work plan.
I certify that the purchases noted were used in accomplishing the project; and that invoices, check vouchers, copies of
checks, and other purchasing documentation are maintained as required to support the cost reported above and are available
for audit upon request.
Name of Project Administrator
Name of Project Financial Officer
Signature of Project Administrator Date
Signature of Project Financial Officer Date
DEP Agreement No. 141R2, Amendment No. 2, Attachment C, Page 5 of 5
115
ATTACHMENT D
FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION
FLORIDA BEACH MANAGEMENT FUNDING ASSISTANCE PROGRAM
PROJECT COMPLETION CERTIFICATION
NAME OF PROJECT: INDIAN RIVER COUNTY HURRICANE REPAIR PROJECT
LOCAL SPONSOR: INDIAN RIVER COUNTY
DEPARTEMENT Agreement Number: 141R2
Task Completion ❑(List Task)
Project Completion
*I hereby certify that the above mentioned PROJECT task has been completed in accordance with the
PROJECT Agreement, including any amendments thereto, between the DEPARTMENT and LOCAL
SPONSOR, and all funds expended for the project were expended pursuant to this Agreement. All unused
funds and interest accrued on any unused portion of advanced funds which have not been remitted to the
DEPARTMENT, have been returned to the DEPARTMENT, or will be returned to the DEPARTMENT within
sixty (60) days of the completion of construction portion of this PROJECT. Unused funds advanced to the
United States Army Corps of Engineers through LOCAL SPONSORS will be due sixty (60) days after the
Federal final accounting has been completed.
Name of Project Manager
Signature of Project Manager Date
DEP Agreement No. 14IR2, Amendment No. 2, Attachment D, Page 1 of 1 116
ATTACHMENT E
Florida Department of Environmental Protection
(SPECIAL AUDIT REQUIREMENT)
Required Signatures: No Signature
The administration of resources awarded by the Department of Environmental Protection (which may be referred to as
the "Department", "DEP", "FDEP" or "Grantor", or other name in the contract/agreement) to the recipient (which may
be referred to as the "Contractor", Grantee" or other name in the contract/agreement) may be subject to audits and/or
monitoring by the Department of Environmental Protection, as described in this attachment.
MONITORING
In addition to reviews of audits conducted in accordance with OMB Circular A-133 and Section 215.97, F.S., as
revised (see "AUDITS" below), monitoring procedures may include, but not be limited to, on-site visits by Department
staff, limited scope audits as defined by 0M13 Circular A-133, as revised, and/or other procedures. By entering into
this Agreement, the recipient agrees to comply and cooperate with any monitoring procedures/processes deemed
appropriate by the Department of Environmental Protection. In the event the Department of Environmental Protection
determines that a limited scope audit of the recipient is appropriate, the recipient agrees to comply with any additional
instructions provided by the Department to the recipient regarding such audit. The recipient further agrees to comply
and cooperate with any inspections, reviews, investigations, or audits deemed necessary by the Chief Financial
Officer or Auditor General.
AUDITS
PART I: FEDERALLY FUNDED
This part is applicable if the recipient is a State or local government or a non-profit organization as defined in OMB
Circular A-133, as revised.
1. In the event that the recipient expends $500,000 or more in Federal awards in its fiscal year, the recipient must
have a single or program -specific audit conducted in accordance with the provisions of OMB Circular A-133,
as revised. EXI-IIBIT 1 to this Attachment indicates Federal funds awarded through the Department of
Environmental Protection by this Agreement. In determining the Federal awards expended in its fiscal year,
the recipient shall consider all sources of Federal awards, including Federal resources received from the
Department of Environmental Protection. The determination of amounts of Federal awards expended should
be in accordance with the guidelines established by OMB Circular A-133, as revised. An audit of the recipient
conducted by the Auditor General in accordance with the provisions of OMB Circular A-133, as revised,
will meet the requirements of this part.
2. In connection with the audit requirements addressed in Part I, paragraph 1, the recipient shall fulfill the
requirements relative to auditee responsibilities as provided in Subpart C of OMB Circular A-133, as revised.
3. If the recipient expends less than $500,000 in Federal awards in its fiscal year, an audit conducted in accordance
with the provisions of OMB Circular A-133, as revised, is not required. In the event that the recipient expends
less than $500,000 in Federal awards in its fiscal year and elects to have an audit conducted in accordance with
the provisions of OMB Circular A- 133, as revised, the cost of the audit must be paid from non -Federal
resources (i.e., the cost of such an audit must be paid from recipient resources obtained from other than Federal
entities).
4. The recipient may access information regarding the Catalog of Federal Domestic Assistance (CFDA) via the
internet at httn://12.46.245.173/cfda/cfda.html.
DEP Agreement No. 14182, Amendment No. 2, Attachment E, Page 1 of 5
117
PART II: STATE FUNDED
ATTACHMENT E
Florida Department of Environmental Protection
(SPECIAL AUDIT REQUIREMENT)
This part is applicable if the recipient is a nonstate entity as defined by Section 215.97(2)(m), Florida Statutes.
In the event that the recipient expends a total amount of state financial assistance equal to or in excess of
$500,000 in any fiscal year of such recipient, the recipient must have a State single or project -specific audit
for such fiscal year in accordance with Section 215.97, Florida Statutes; applicable rules of the Department
of Financial Services; and Chapters 10.550 (local governmental entities) or 10.650 (nonprofit and for-profit
organizations), Rules of the Auditor General. EXHIBIT 1 to this Attachment indicates state financial assistance
awarded through the Department of Environmental Protection by this Agreement. In determining the state
financial assistance expended in its fiscal year, the recipient shall consider all sources of state financial
assistance, including state financial assistance received from the Department of Environmental Protection,
other state agencies, and other nonstate entities. State financial assistance does not include Federal direct or
pass-through awards and resources received by a nonstate entity for Federal program matching requirements.
2. In connection with the audit, requirements addressed in Part 11, paragraph 1; the recipient shall ensure that the
audit complies with the requirements of Section 215.97(7), Florida Statutes. This includes submission of a
financial reporting package as defined by Section 215.97(2), Florida Statutes, and Chapters 10.550 (local
governmental entities) or 10.650 (nonprofit and for-profit organizations), Rules of the Auditor General.
3. If the recipient expends less than $500,000 in state financial assistance in its fiscal year, an audit conducted
in accordance with the provisions of Section 215.97, Florida Statutes, is not required. In the event that the
recipient expends less than
$500,000 in state financial assistance in its fiscal year, and elects to have an audit conducted in accordance
with the provisions of Section 215.97, Florida Statutes, the cost of the audit must be paid from the non -state
entity's resources (i.e., the cost of such an audit must be paid from the recipient's resources obtained from other
than State entities).
4. For information regarding the Florida Catalog of State Financial Assistance (CSFA), a recipient should access
the Florida Single Audit Act website located at https://apps.fldfs.com/fsaa for assistance. In addition to
the above websites, the following websites may be accessed for information: Legislature's Website at
http://www.leg.state.fl.us/Welcome/index.cfm, State of Florida's website at http.//www.mvflorida.com/,
Department of Financial Services' Website at http://www.fldfs.com/ and the Auditor General's Website at
http://www.state.fl.us/audgen.
PART III: OTHER AUDIT REQUIREMENTS
(NOTE. This part would be used to speck any additional audit requirements imposed by the State awarding entity
that are solely a matter of that State awarding entity's policy (i. e., the audit is not required by Federal or State laws
and is not in conflict with other Federal or State audit requirements). Pursuant to Section 215.97(8), Florida Statutes,
State agencies may conduct or arrange for audits of State financial assistance that are in addition to audits conducted
in accordance with Section 215 97, Florida Statutes. In such an event, the State awarding agency must arrange for
funding the full cost of such additional audits.)
PART IV: REPORT SUBMISSION
1. Copies of reporting packages for audits conducted in accordance with OMB Circular A-133, as revised, and
required by PART I of this Attachment shall be submitted, when required by Section .320 (d), OMB Circular
A-133, as revised, by or on behalf of the recipient directly to each of the following:
DEP Agreement No. 14IR2, Amendment No. 2, Attachment E, Page 2 of 5
ATTACHMENT E
Florida Department of Environmental Protection
(SPECIAL AUDIT REQUIREMENT)
A. The Department of Environmental Protection at the following address:
Audit Director
Florida Department of Environmental Protection
Office of the Inspector General, MS 40
3900 Commonwealth Boulevard
Tallahassee, Florida 32399-3000
Electronically:
FDEPSingleAudit@dep.state.fl.us
B. The Federal Audit Clearinghouse designated in OMB Circular A-133, as revised (the number of copies
required by Sections .320 (d)(1) and (2), OMB Circular A-133, as revised, should be submitted to the
Federal Audit Clearinghouse), at the following address:
Federal Audit Clearinghouse
Bureau of the Census
1201 East 10th Street
Jeffersonville, IN 47132
Submissions of the Single Audit reporting package for fiscal periods ending on or after January 1,
2008, must be submitted using the Federal Clearinghouse's Internet Data Entry System which can
be found at http://harvester.census.gov/fac/
C. Other Federal agencies and pass-through entities in accordance with Sections .320 (e) and (f), OMB
Circular A-133, as revised.
2. Pursuant to Section .320(0, OMB Circular A-133, as revised, the recipient shall submit a copy of the
reporting package described in Section .320(c), OMB Circular A-133, as revised, and any management
letters issued by the auditor, to the Department of Environmental Protection at the following address:
Audit Director
Florida Department of Environmental Protection
Office of the Inspector General, MS 40
3900 Commonwealth Boulevard
Tallahassee, Florida 32399-3000
Electronically:
FDEPSingleAuditc dep.state.fl.us
3. Copies of financial reporting packages required by PART II of this Attachment shall be submitted by or
on behalf of the recipient directly to each of the following:
A. The Department of Environmental Protection at the following address:
Audit Director
Florida Department of Environmental Protection
Office of the Inspector General, MS 40
3900 Commonwealth Boulevard
Tallahassee, Florida 32399-3000
Electronically:
FDEPSingleAudit@dep.state.fl.us
DEP Agreement No. 14IR2, Amendment No. 2, Attachment E, Page 3 of 5
119
ATTACHMENT E
Florida Department of Environmental Protection
(SPECIAL AUDIT REQUIREMENT)
B. The Auditor General's Office at the following
address: State of Florida Auditor General
Room 401, Claude Pepper Building
111 West Madison Street
Tallahassee, Florida 32990-1450
4. Copies of reports or management letters required by PART III of this Attachment shall be submitted by or on
behalf of the recipient directly to the Department of Environmental Protection at the following address:
Audit Director
Florida Department of Environmental Protection
Office of the Inspector General, MS 40
3900 Commonwealth Boulevard
Tallahassee, Florida 32399-3000
Electronically:
FDEPSmgleAudit®dep.fl.us
5. Any reports, management letters, or other information required to be submitted to the Department of
Environmental Protection pursuant to this Agreement shall be submitted timely in accordance with OMB Circular
A-133, Florida Statutes, or Chapters 10.550 (local governmental entities) or 10.650 (nonprofit and for-profit
organizations), Rules of the Auditor .General, as applicable.
6. Recipients, when submitting financial reporting packages to the Department of Environmental Protection for
audits done in accordance with OMB Circular A-133, or Chapters 10.550 (local governmental entities) or 10.650
(nonprofit and for-profit organizations), Rules of the Auditor General, should indicate the date that the
reporting package was delivered to the recipient in correspondence accompanying the reporting package.
PART V: RECORD RETENTION
The recipient shall retain sufficient records demonstrating its compliance with the terms of this Agreement for a period of 5
years from the date the audit report is issued, and shall allow the Department of Environmental Protection, or its
designee, Chief Financial Officer, or Auditor General access to such records upon request. The recipient shall ensure
that audit working papers are made available to the Department of Environmental Protection, or its designee, Chief
Financial Officer, or Auditor General upon request for a period of 3 years from the date the audit report is issued, unless
extended in writing by the Department of Environmental Protection.
REMAINDER OF PAGE INTENTIONALLY LEFT BLANK
DEP Agreement No. 14IR2, Amendment No. 2, Attachment E, Page 4 of 5
120
ATTACHMENT E
Florida Department of Environmental Protection
(SPECIAL AUDIT REQUIREMENTS)
EXHIBIT -1
FUNDS AWARDED TO THE RECIPIENT PURSUANT TO THIS AGREEMENT CONSIST OF THE FOLLOWING:
Federal Resources Awarded to the Recipient Pursuant to this Agreement Consist of the Followin
Federal
Program
Number
Federal Agency
CFDA
Number
g
CFDA Title
Funding Amount
State
Appropriation
Category
State
Appropriation
Category
Original
Agreement
General Revenue,
Chapter 2013-40, L.O.F.,
GAA Line Item # 1626
2013-2014
37 003
Beach Management Funding
Assistance Program
52,700,000
140126
�.
.-.
-
ed t
Federal
Program
Number
-
Federal Agency
- --------- -- -
CFDA
-- -e ---'--' .,•, ••.,.................o.....6 n.mc.uukncavm
CFDA Title
cca WI rcucrai
Funding Amount
rrugrams:
State
Appropriation
Category
State
Appropriation
Category
Original
Agreement
General Revenue,
Chapter 2013-40, L.O.F.,
GAA Line Item # 1626
2013-2014
37 003
Beach Management Funding
Assistance Program
52,700,000
140126
e Reapren
State
Program
Number
Funding Source
State Fiscal
Year
CSFA
Number
CSFA
Title or
Funding Source Description
Funding Amount
State
Appropriation
Category
Original
Agreement
General Revenue,
Chapter 2013-40, L.O.F.,
GAA Line Item # 1626
2013-2014
37 003
Beach Management Funding
Assistance Program
52,700,000
140126
Total Award 52,700,000
For each program identified above, the recipient shall comply with the program requirements described in the Catalog of Federal Domestic Assistance (CFDA)
[http://12.46.245 173/cfda+cfda.html] and/or the Florida Catalog of State Financial Assistance (CSFA) [https://apps.fldfs.corn/fsaa/searchCatalogaspx]. The
services/purposes for which the funds are to be used are included in the Contract scope of services/work Any match required by the recipient is clearly indicated
in the Contract
DEP Agreement No. 141R2, Amendment No. 2, Attachment E, Page 5 of 5
121
ATTACHMENT 2
GRANT NAME: FDEP Indian River County Hurricane Repair Project
AMOUNT OF GRANT: $5 400,000
DEPARTMENT RECEIVING GRANT: Public Works/Coastal Engineering
CONTACT PERSON: James D. Gray, Jr. TELEPHONE: ext. 1344
GRANT # 14IR2 —A2
1. How long is the grant for?
April 30, 2018 Starting Date: November, 2013
YES NO
2. Does the grant require you to fund this function after the grant is over? X
3. Does the grant require a match? X
If yes, does the grant allow the match to be In -Kind services? X
4. Percentage of match to grant
50.00
5. Grant match amount required $2,700,000
6. Where are the matching funds coming from (i.e. In -Kind Services, Reserve for Contingency)?
Funding is available in the Beach Restoration Fund, Sector 3 Renourishment Post -Sandy Account No.12814472-066510-
13014.
7. Does the grant cover capital costs or start-up costs?
No
If no, how much do you think will be needed in capital costs or start-up costs:
(Attach a detail listing of costs)
8. Are you adding any additional positions utilizing the grant funds?
If yes, please list. (If additional space is needed, please attach a schedule.)
No
Acct.
Description
Position
Position
Position
Position
Position
011.12
Regular Salaries
$
Second Year
$
$
$
011.13
Other Salaries & Wages (PT)
$
$
$
$
Fourth Year
012.11
Social Security
$
$
Fifth Year
$
$
012.12
- Retirement — Contributions
012.13
Insurance — Life & Health
012.14
Worker's Compensation
012.17
S/Sec. Medicare Matching
TOTAL
9. What is the total cost of each position including benefits, capital, start-up, auto expense, traveland operating?
Salary and Benefits
Operating Costs
Capital
Total Costs
10. What is the estimated cost of the grant to the county over five years? $
~
'-'3"‘'..:,;.,:',':`` J ` ? .:
Grant Amount
Other Match Costs Not Covered
Match
Total
First Year
$
$
$
$
Second Year
$
$
$
$
Third Year
$
$
$
$
Fourth Year
$
$
$
$
Fifth Year
$
$
$
$
Signature of Preparer:
122
ATTACHMENT 2
GRANT NAME• FDEP Indian River County Hurricane Repair Project
AMOUNT OF GRANT: $5,400,000
DEPARTMENT RECEIVING GRANT: Public Works/Coastal Engineering
CONTACT PERSON: James D. Gray, Jr. TELEPHONE: ext. 1344
GRANT # 141R2 —A2
1. How long is the grant for? April 30, 2018
2. Does the grant require you to fund this function after the grant is over?
3. Does the grant require a match?
If yes, does the grant allow the match to be In -Kind services?
4. Percentage of match to grant
50.00
5. Grant match amount required $2,700,000
Starting Date: November, 2013
YES NO
X
X
X
6. Where are the matching funds coming from (i.e. In -Kind Services; Reserve for Contingency)?
Fundin is available in the Beach Restoration Fund Sector 3 Renourishment Post -Sand Account No.12814472-066510-
13014.
7. Does the grant cover capital costs or start-up costs?
No
If no, how much do you think will be needed in capital costs or start-up costs: $
(Attach a detail listing of costs)
8. Are you adding any additional positions utilizing the grant funds?
If yes, please list. (If additional space is needed, please attach a schedule.)
No'
Acct.
Description
Position
Position
Position
Position
Position
011 12
Regular Salaries
Second Year
$
$
$
011.13
Other Salaries & Wages (PT)
$
$
$
$
Fourth Year
012.11
Social Security
$
$
Fifth Year
$
$
012.12
Retirement — Contributions
012.13
012.14
Insurance — Life & Health
Worker's Compensation
012.17
S/Sec. Medicare Matching
TOTAL
9. What is the total cost of each position including benefits, capital, start-up, auto expense, travel and operating?
Salary and Benefits
Operating Costs
Capital
Total Costs
10. What is the estimated cost of the grant to the county over five years? $
Signature of Preparer:
Date: 1113011.5
123
Grant Amount
Other Match Costs Not Covered
Match
Total
First Year
$
$$
Second Year
$
$
$
$
Third Year
$
$
$
$
Fourth Year
$
$
$
$
Fifth Year
$
$
$
$
Signature of Preparer:
Date: 1113011.5
123
Indian River County
Interoffice Memorandum
Office of Management & Budget
Consent Agenda
6c)71 -
To: Members of the Boar
From: Jason E. Brown
Director, Office of Ma
Date: December 2, 2015
Subject: Miscellaneous Budget Amendment 006
ounty Commissioners
ent & Budget
Description and Conditions
The attached budget amendment appropriates funding necessary for the following:
1. The Indian River County Sheriffs Office has had an independent air quality assessment
performed at the Sheriffs Administration Building and is requesting funding to implement the
improvements recommended in the consultant's report. The attached entry appropriates
$100,000 for these improvements from General Fund/Reserve for Contingency.
Staff Recommendation
Staff recommends that the Board of Commissioners approve the attached budget resolution
amending the fiscal year 2015/2016 budget.
Attachments
Budget Amendment 006 and Resolution
Sheriffs Letter dated October 26, 2015
Summary of Recommended Improvements
APP
VED AGENDA IT M:
t_14
BY: ft..,
/Jose ch A. Baird
County Administrator
FOR: December 8, 2015
Indian River County
A.. ved
Da e
Administrator
aI..)
a I j
Legal
Wiiiie�,•'�
— l3Budget
°
, 2-( / 5
Department
IF
Risk Management
124
RESOLUTION NO. 2015-
A RESOLUTION OF INDIAN RIVER COUNTY, FLORIDA,
AMENDING THE FISCAL YEAR 2015-2016 BUDGET.
WHEREAS, certain appropriation and expenditure amendments to the
adopted Fiscal Year 2015-2016 Budget are to be made by resolution pursuant to
section 129.06(2), Florida Statutes; and
WHEREAS, the Board of County Commissioners of Indian River County
desires to amend the fiscal year 2015-2016 budget, as more specifically set forth
in Exhibit "A" attached hereto and by this reference made a part hereof,
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY
COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, that the Fiscal Year
2015-2016 Budget be and hereby is amended as set forth in Exhibit "A" upon
adoption of this Resolution.
This Resolution was moved for adoption by Commissioner
, and the motion was seconded by Commissioner
and, upon being put to a vote, the vote was as follows:
Chairman, Bob Solari
Vice Chairman, Joseph E Flescher
Commissioner Wesley Davis
Commissioner Peter D. O'Bryan
Commissioner Tim Zorc
The Chairman thereupon declared this Resolution duly passed and adopted
this day of , 2015.
INDIAN RIVER COUNTY, FLORIDA
Attest: Jeffrey R. Smith Board of County Commissioners
Clerk of Court and Comptroller
By By
Deputy Clerk
Bob Solari, Chairman
BY
APPROVED AS TO FORM
AND LEGAL SUF 1 :hY
Pe4yCOUNTY ATTORNEY 125
Resolution No 2015 -
Budget Office Approval:
Jason E. crown, ::udget Direc or
Exhibit "A"
Budget Amendment: 006
Entry
Number
Fund/ Dep �rit/Account Name .
Account Number
Increase
Decrease
1.
Expense
General Fund/Sheriff/Law Enforcement
00160086-099040
$100,000
$0
General Fund/Reserves/Reserve for Contingency
00119981-099910
$0
$100,000
Total Expense
$100,000
$100,000
126
October 26, 2015
Sheriff Deryl Loar
Indian River County
Mr. Joseph A. Baird, County Administrator
1801 27` Street
Vero Beach, Fl 32960-3365
Re: Air Quality Study/Indian River County Sheriffs Office
Dear Mr. Baird:
In July, 2015, the Indian River County Sheriffs Office had an independent air quality
assessment performed by Amec Foster Wheeler Environment & Infrastructure, Inc.,
Orlando, Florida.
A site visit and testing was conducted and the recommendations of the study are attached.
We have also contacted local vendors to obtain estimates to have the suggested
recommendations completed; please see attachment.
We respectfully request the County approve the attached request so we may begin work
immediately to rectify the problems.
Sincerely,
Deryl Loar, Sheriff
DL:It
Attachment
4055 415t Avenue, Vero Beach, Florida 32960 www.ircsheriff.org
(772) 569-6700
-••-.••...• •.+..�.., �guaiiy w picvcuut uununig up 01 uusl ano aeons.
• Replace stained insulation in AHU at Room 116.
Completed by in-house maintenance
127
128
the Florida East Coast (FEC) Railroad and properties east of FEC are zoned CG, General
Commercial. Those properties contain a drug store and a former flea market.
Figure 1
Aerial image of subject property and surrounding uses
Sammartino Property
Approximately 1.98
Sammartino Property
Approx. 1.98 Acres
CH to CG
Figure 2
Existing Zoning of Subject Property
2
134
Sammartino Property
Approx. 1.98 Acres
CG from CH
Figure 3
Proposed Zoning of Subject Property
Future Land Use Pattern
The subject property and all surrounding properties are designated C/I, Commercial/Industrial, on
the Comprehensive Plan's Future Land Use Map. The C/I designation permits various commercial
and industrial zoning districts, including the subject site's existing CH zoning and the requested
CG zoning.
Environment
The Comprehensive Plan does not designate the subject property as either environmentally
important or environmentally sensitive. According to Flood Insurance Rating Maps, the subject
property does not contain any flood hazard areas.
Utilities and Services
The site lies within the Urban Service Area of the County. Wastewater service is available to the
site from the South County Regional Wastewater Treatment Facility, while potable water service
is available to the site from the South County Reverse Osmosis Plant.
Transportation System
The subject property's west boundary abuts Old Dixie Highway SW and the subject property's
north boundary abuts 9th Street SW (Oslo Road). In this area, Old Dixie Highway SW is a two lane
3
135
paved road with between 70 feet and 100 feet of existing public road right-of-way (variable width)
and is classified as an Urban Collector on the future roadway thoroughfare plan map. 9th Street
SW (Oslo Road) is a four lane road with center turn lane and is classified as an Urban Principal
Arterial on the future roadway thoroughfare plan map with between 75 and 100 feet of right-of-
way (variable width). According to the county's comprehensive plan, this segment of Old Dixie
Highway SW needs a total of 100 feet of ROW for future roadway needs and this section of Oslo
Road needs a total of 130 feet of ROW for future roadway needs.
Zoning District Differences
In terms of permitted uses, there are both similarities and differences between the existing CH
district and the proposed CG district (see Attachment 3). Their respective zoning districts' purpose
statements best illustrate the differences between the zoning districts. These purpose statements,
found in the County's Land Development Regulations (LDRs), are as follows:
CH: Heavy Commercial District. The CH, heavy commercial, district is intended to provide areas
for establishments engaging in wholesale trade, major repair services and restricted light
manufacturing activities. The CH district is further intended to provide support services necessary
for the development of commercial and industrial uses allowed within other nonresidential zoning
districts.
CG: General Commercial District. The CG, general commercial district, is intended to provide
areas for the development of general retail sales and selected service activities. The CG district is
not intended to provide for heavy commercial activities, such as commercial service uses, heavy
repair services nor industrial uses.
One principal difference between the CH and CG districts that is particularly applicable in this
case is that the CH district does not permit grocery stores, variety stores, or the sale of
miscellaneous shopping goods, while the CG district allows those uses.
ANALYSIS
In this section, an analysis of the reasonableness of the rezoning request will be presented.
Specifically, this section will include an analysis of the request's:
• Impact on public facilities;
• Consistency with the county's comprehensive plan;
• Compatibility with the surrounding area; and
• Potential impact on environmental quality.
Impact on Public Facilities
The subject property is located within the Urban Service Area, an area deemed suited for urban
scale development. Within the Urban Service Area, the comprehensive plan establishes standards
for: Transportation, Potable Water, Wastewater, Solid Waste, Stormwater Management, and
Recreation (Future Land Use Policy 3.1). The adequate provision of those services is necessary
4
136
to ensure the continued quality of life enjoyed by the community. To ensure that the minimum
acceptable standards for those services and facilities are maintained, the comprehensive plan
requires that new development be reviewed for a concurrency determination. For rezoning
requests, that review is undertaken as part of the conditional concurrency determination application
process.
As per section 910.07 of the County's Land Development Regulations (LDRs), conditional
concurrency review examines the available capacity of each facility with respect to a proposed
project. Since rezoning requests are not projects, county regulations call for the concurrency
review to be based upon the most intense use of the subject property based upon the requested
rezoning district.
For commercial rezoning requests, the most intense use of a property varies with the zoning
district. In the case of CG zoned property, the most intense use (according to County LDRs) is
10,000 square feet of retail commercial gross floor area per acre. With CH zoning, the most intense
use of a property is 20,000 square feet of general industrial gross floor area per acre. The site
information used for the concurrency analysis is as follows:
1. Size of Area to be rezoned: ±1.98
2. Existing Land Use Designation: C/I Commercial/Industrial
3. Most Intense Use with Existing Zoning (CH): 39,600 square feet of General Industrial
4. Most Intense Use with Proposed Zoning (CG): 19,800 square feet of Retail Commercial
Transportation
A Traffic Impact Analysis (TIA) reports the number of daily trips and the number of peak
hour/peak season/peak direction trips that would be generated by the most intense use of the
subject property under the proposed zoning district, and it assigns peak trip data to the County's
thoroughfare roadway network within the project's area of influence. That area of influence is
defined in section 910.09(4)(b)3(a) of the County's LDRs as roadway segments that receive eight
(8) or more peak season/peak hour/peak direction project trips for two-lane roadways or fifteen
(15) or more peak season/peak hour/peak direction project trips for four -lane (or wider) roadways.
For this rezoning request, the Traffic Impact Analysis (TIA) was reviewed and approved by Traffic
Engineering Division staff (see Attachment 4). That analysis showed that all roadway segments
within the area of influence would operate at an acceptable level of service with the most intense
use of the property under the proposed zoning district. Therefore, the transportation concurrency
test has been satisfied.
Water
With the proposed rezoning, the subject property could accommodate 19,800 square feet of retail
commercial development. Development on the subject property will be served by the South
5
137
County Reverse Osmosis Plant, which currently has sufficient existing and planned capacity to
accommodate the additional demand generated by the proposed rezoning.
Wastewater
County wastewater service is available to the site from the South County Regional Wastewater
Treatment Facility, which currently has sufficient existing and planned capacity to accommodate
the additional wastewater generated by the subject request.
Solid Waste
Solid waste service includes pick-up by private operators and disposal at the county landfill. A
review of the solid waste capacity for the active segment of the county landfill as well as planned
expansions of the landfill indicates that the county landfill can accommodate the additional solid
waste generated by the site under the proposed rezoning.
Stormwater Management
All developments are reviewed for compliance with county stormwater regulations, which require
on-site retention, preservation of floodplain storage and minimum finished floor elevations. In
addition, development proposals must meet the discharge requirements of the county Stormwater
Management Ordinance.
Since the subject property lies within a flood zone "X", the minimum floor elevation level of
service standard does not apply. Both the on-site retention and discharge standards, however, do
apply. In this case, the stormwater management level of service standard will be met by limiting
off-site discharge and maintaining on-site retention of the stormwater runoff associated with the
most intense use of the property.
Concurrency Summary
Based upon the analysis conducted, staff has determined that all concurrency -mandated facilities,
including transportation, stormwater management, solid waste, water, and wastewater, have
adequate capacity to accommodate the most intense use of the subject property under the proposed
rezoning.
As with all development, a more detailed concurrency review will be conducted during the
development approval process.
Consistency with Comprehensive Plan
Rezoning requests are reviewed for consistency with all applicable policies of the comprehensive
plan. Rezoning requests must also be consistent with the overall designation of land uses as
depicted on the Future Land Use Map. In this case, the subject property is designated C/I,
Commercial/Industrial, on the Future Land Use Map. Since CG zoning is allowed in the C/I
district, the proposed zoning is consistent with the Future Land Use Map.
6
138
Other than the Future Land Use Map, the goals, objectives, and policies are the most important
parts of the comprehensive plan. Policies are statements in the plan that identify the actions which
the county will take in order to direct the community's development. As courses of action
committed to by the county, policies provide the basis for all county land development decisions.
While all comprehensive plan policies are important, some have more applicability than others in
reviewing rezoning requests. Of particular applicability for this request are Future Land Use
Element Policies 1.17 and 1.18.
• Future Land Use Element Policies 1.17 and 1.18
Future Land Use Element Policy 1.17 states that all commercial/industrial uses must be located
within the county's Urban Service Area. Future Land Use Element Policy 1.18 states that the
commercial/industrial land use designation shall permit uses that include retail, office, and service
commercial development.
Since the subject property is located within the County's Urban Service Area and the requested
CG district is intended for uses permitted within the commercial/industrial land use designation,
the request is consistent with Future Land Use Element Policies 1.17 and 1.18.
While the referenced policies are particularly applicable to this request, other Comprehensive Plan
policies and objectives also have relevance. For that reason, staff evaluated the subject request for
consistency with all applicable, plan policies and objectives. Based upon that analysis, staff
determined that the request is consistent with the Comprehensive Plan.
Compatibility with the Surrounding Area
Staff's position is that either the current zoning district or the requested zoning district is
appropriate for the site and that development under the requested zoning district will be compatible
with surrounding land uses. Generally, sites such as the subject property that front on major roads
and are not adjacent to residential areas are appropriate for any one of several different commercial
zoning districts, including CL, CG, and CH. Like the subject property, land to the north and south
is zoned CH. Land to the east and west is zoned CG. Since CH and CG are both commercial
districts, since the requested zoning district is an expansion of the zoning district to the east and
west of the subject property, and since this site is separated from other sites by Oslo Road, Old
Dixie Highway SW, and the FEC Railroad, no incompatibilities with adjacent properties are
anticipated with the rezoning of the subject site from CH to CG.
For those reasons, it is staff's position that development of the site under the requested CG district
will be compatible with surrounding areas.
Potential Impact on Environmental Quality
The subject property is an undeveloped site with native and non-native invasive species of
vegetation. A 2002 survey of the property identified ±0.81 acres of jurisdictional wetlands on the
eastern portion of the parcel adjacent to the FEC railroad right-of-way. County environmental
planning staff has determined that the subject wetlands are impacted and have a relatively low
7
139
functional value. Any development impact to the wetlands, under either the current CH zoning or
the proposed CG zoning, would be subject to County and SJRWMD permitting and mitigation
requirements, with any wetland drainage functional value to be off -set through site development
drainage design. Any proposed removal of native trees on the property associated with site
development would be subject to county tree protection requirements, including mitigation of any
specimen trees removed, as applicable. For those reasons, no adverse environmental impacts are
anticipated as a result of rezoning the property from CH to CG.
CONCLUSION
The requested zoning district is compatible with the surrounding area and is consistent with the
goals, objectives, and policies of the Comprehensive Plan. Located in an area deemed suitable for
commercial uses, the subject property meets all applicable criteria to be rezoned to CG. For those
reasons, staff supports the request.
RECOMMENDATION
Based on the analysis, staff and the Planning and Zoning Commission recommend that the Board
of County Commissioners approve this request to rezone the subject property from CH to CG by
adopting the attached ordinance.
ATTACHMENTS
1. Summary Page
2. Rezoning Application
3. Table of Uses for Commercial Zoning Districts
4. Excerpts from Traffic Impact Analysis
5. Minutes of the Nov. 12, 2015 Planning and Zoning Commission meeting
6. Rezoning ordinance
Approved Agenda Item:
For:4C83-4
Indian River Co.
Approved
Date
Admin.
,
1����/c
Legal
//V:
12-1-t r
Budget
alikit
p6
Dept.
,4
I zII/,/45-
Risk Mgr.
F'\Community Development\Rezonings\Sammartino - CH to CG Year 2015\Staff Reports\BCC staff report Dec 8, 2015.docx
8
140
GENERAL
Applicant:
Location:
Acreage:
Land Use Designation:
Existing Zoning:
Requested Zoning:
Existing Land Use:
SUMMARY PAGE
Alfred and Betty Sammartino
950 Old Dixie Highway SW
±1.98
CII, Commercial/Industrial
CH, Heavy Commercial District
CG, General Commercial District
Vacant
ADJACENT LAND
North: Oslo Road and CH, Heavy Commercial
South: CH, Heavy Commercial
East: FEC Railroad and CG, General Commercial
West: Old Dixie Highway SW and CG, General Commercial
INFRASTRUCTURE
Wastewater service is available to the site from the South County Regional Wastewater
Treatment Facility, while potable water service is available to the site from the South
County Reverse Osmosis Plant.
ENVIRONMENTAL CONSTRAINTS
None / Flood Zone X
PUBLIC NOTIFICATION
STAFF RECOMMENDATION
Approval
Figure 2
Existing Zoning of subject property
9
ATTACHMENT 1
141
Planning and
Zoning
Commission
Board of County
Commissioners
Staff
Contact:
Bill Schutt
BiII Schutt
Date
Advertised:
Oct. 28, 2015
Nov 23, 2015
# of
Surrounding
Property
Owner
Notifications:
18
18
Date
Notification
Mailed:
10/28/15
11/23/15
Date Sign
Posted:
10/28/15
11/23/15
STAFF RECOMMENDATION
Approval
Figure 2
Existing Zoning of subject property
9
ATTACHMENT 1
141
APPLICATION FORM
REZONING REQUEST (RZON)
INDIAN RIVER COUNTY
Each application must be complete when submitted and must include 'a11 required
attachments. An incomplete application will not be processed and will be returned to the
applicant.
Assigned Project Number: RZON - ,7 0080 5-&Z y.'7 — 75-441 S: /
Current Owner
Applicant(Contract
Purchaser).
Agent
Name:
Alfred and Betty Samniartino
Hanlex Oslo, LLC
Hanlex Oslo, LLC
Complete Mailing
Address:
51 Cache .Cay•Dr
Vero Beach,F1'32963•
1000 Color PI
Apopka, FL 327.03
1000 Color PI
Apopka, FL 32703
Phone #: (including area
code)
407=889-4154
407-889-4154
Fax: (including area
code)
407-430-035.1
407-430-0351
E -Mail.
•
jbullard@hanlex.com
jbullard@hanlex.com
Contact Person•
/i
Jason Bullard MBA, P.E.
Jason Bullard MBA, P.E.
Signature of Owner or A:e %fs' i- - -_ 7 ,; 4 ;� ,
A.Ti'•F. SAMMARTTNO
RFTTY SAMMARTTNO
v1
r1
Site Address: 950 Old Dixie Highway.SW
Property Information
Vero Beach, FL 32962 .-W 5c' L -j( 4.19 r.1-
Site Tax Parcel I.D. fls: 33-40-30-00000-3000-00012.0 "/ ,5ec _C-Ci1.'h,:4, A
Subdivision Name, Unit Number, Block and Lot Number (if
applicable)
Existing Zoning District: CH- Heavy Commercial
Existing Land Use Designation: Commercial
Requested Zoning District:CG - Commercial General
Total (gross) Acreage of Parcel: 3.44 acres
Acreage (net) to be Rezoned: i -q 8
Existing Use on Site: Vacant Land
Proposed Use on Site: 9,100 sq ft Commercial Retail Store
Attachment 2
142
THE APPLICANT IS STRONGLY ENCOURAGED TO ATTEND A PRE-APPLICATION CONFERENCE
WITFI LONG-RANGE PLANNING SECTION STAFF PRIOR TO APPLYING IN ORDER TO RESOLVE
OR AVOID PROBLEMS CONNECTED WITH THE REZONING REQUEST.
REZONING APPLICATION CHECKLIST
Please attach the following items to this application. Do not ignore any ofthe items. Indicate."N/A" if an item
is not applicable.
ITEMS
Applican't's Checklist
Staff.Checklist
1. Fee:
:-;—. +ts: ~ ,
MINS
Property Siie
g • �mm"
- Less than 5 Acres
$1,550.00
- 5 to 40 Acres
$2,00(100
- 4) to 100 Acres
.$2,300.00
- More than 100 Acres
$2,500:00*
* 8125.00 for each additional 25 acres over 100.acres
uc
2. Completed Rezoning_ Application Form (front page)
3. Letter of Authorization from Current Owners)
OR Current Owner is.Applicant
4. Verified statement (separate letter) naming every
individual or entity having legal or equitable
ownership in the-property.
5. One (1) .Copy of the current. Owner's 'Deed
6. A Current Owner's Title Policy
OR A Certificate of Title from a Title Company
OR An attorney's written opinion evidencing fee
ownership ofthe_property.
7 One (1) SEALED boundary survey of the area to be
rezoned. The boundary survey. shall include, but
not be limited to the following:
o a legal description of the land to be rezoned
o the size of the land to be rezoned
o the public road right-of-way width of adjacent roads;
and
o a north arrow
8. Electronic version (MS Word is preferable) ofthe
legal description
9. Copy of Approved Concurrency Certificate
OR Copy of filed application for Concurrency
Certificate, including traffic study, ifapplicable
NOTE: ITEMS 2-6 MUST INDICATE THE SAME OWNERSHIP OF THE SUBJECT
PROPERTY.
Revised: January 10, 2008
F \Community Development\Users\VICKIF\FORMS\rezoningrequcsltonn.doc
Section 911.10. - Commercial districts.
(1) Purpose and intent. The commercial districts are established to implement the Indian River County
Comprehensive Plan policies for commercial development. These districts are intended to permit the
development of commercial property to provide an efficient use of land and public infrastructure,
promote the economic well being of the county, protect the natural resources and beauty of the county
and ensure commercial development compatible with existing and proposed development.
In order to achieve this purpose, these districts shall regulate the size, scope, and location of
commercial uses and provide standards to ensure development compatible with the built and natural
environment.
(2) Districts. The following districts are established to implement the provisions of this chapter:
(a) PRO. Professional office district. The PRO, professional office district, is designed to encourage
the development of vacant land and the redevelopment of blighted or declining residential areas
along major thoroughfares in selected areas of the county The selected areas will be deemed as
no longer appropriate for strictly single-family use but which are not considered appropriate for a
broad range of commercial uses, as permitted in a commercial zoning district. The PRO district
may serve as a buffer between commercial and residential uses or be established in areas in
transition from single-family to more intensive land uses. The PRO district shall be limited in size
so as not to create or significantly extend strip commercial development.
In order to further encourage redevelopment, any legally nonconforming structure may continue
to be utilized, and its use may be changed from one nonconforming or conforming use category
to another use category permitted in the PRO district, provided the change of use of the legally
nonconforming structure receives site plan approval, or any other necessary approvals.
(b) OCR: Office, commercial, residential district. The OCR, office, commercial, residential district, is
intended to provide areas for the development of restricted office, commercial, and residential
activities in a manner which will be compatible with surrounding neighborhoods. The OCR district
is further intended to provide land use controls for ensuring the separation of potentially
incompatible activities, such as intense commercial uses, from established residential areas.
(c) MED: Medical district. The MED, medical district, is intended to provide a variety of uses which
support a major medical facility, and to protect such major medical facility from encroachment by
land uses which may have an adverse effect on the operation and potential expansion of the
facility. Land uses that could cause an adverse effect would generally include those uses that are
likely to be objectionable to neighboring properties because of noise, vibration, odors, smoke,
amount of traffic generated, or other physical manifestations.
(d) CN. Neighborhood commercial district. The CN, neighborhood commercial district, is intended to
provide areas for the development of highly restricted commercial activities to serve primarily the
residents of the immediate area. The CN district is further intended to limit the intensity of
commercial activities in order to ensure compatibility with nearby residential uses.
(e) CL. Limited commercial district. The CL, limited commercial district, is intended to provide areas
for the development of restricted commercial activities. The CL district is intended to
accommodate the convenience retail and service needs of area residents, while minimizing the
impact of such activities on any nearby residential areas.
(f) CG. General commercial district. The CG, general commercial district, is intended to provide
areas for the development of general retail sales and selected service activities. The CG district
is not intended to provide for heavy commercial activities, such as commercial service uses,
heavy repair services nor industrial uses
CH. Heavy commercial district. The CH, heavy commercial district, is intended to provide areas
for establishments engaging in wholesale trade, major repair services and restricted light
manufacturing activities. The CH district is further intended to provide support services necessary
Attachment 3
Page 1
(g)
144
for the development of commercial and industrial uses allowed within other nonresidential zoning
districts.
(3) Relationship with land use map. The commercial districts may be established in the following land use
designations.
yee.. •�L i.b'.
6 hl r
`� -f..- .•," 'W %�•Stiz-"" Q�j ..�
; r� _�.� �, Cornmercia)
e.A( '�'+7^
�:.-4-,
i 8 1 L Sr"
K �R3
`i,y'Sr+"Fi.OU'�. t" ", v„i '� `..g.:•• •``. X.- 4 .
LandfUse-Designation - �' . yr s
i� r -41. ? x s e s.y .�F•S ' r "`c ( R„• nt`
�vt i r -� L'. 1 1 3. .^ 1
. ?e,..6b,``fw�' .,n.+>b.i.G : a�:y�. ..x.
= Dis riot A,
. Y . y ' ` `c°
/���yy,�' . , ,
3, .. k' • :. '4"
•r b$ q�T'
1 y� UB
.� .. ` i, . �- P YJ ;i3! %
� Y RC
"4`. v a
PRO' X
-
-
OCR X
-
-
MED X
-
-
CN2 -
-
-
CL X
X
-
CG X
X
X
CH X
X
-
C/I - Commercial industrial
PUB - Public
RC - Regional commercial
'PRO may also be established in L-1, L-2, M-1, and M-2 land use designations.
2CN may also be established in AG -1, AG -2, AG -3, R, L-1, L-2, M-1, and M-2 land use designations.
(4) Uses. Uses in the commercial districts are classified as permitted uses, administrative permit uses,
and special exception uses. Site plan review shall be required for the construction, alteration and use
of all structures and buildings except single-family dwellings.
Commercial uses and activities shall be contained within an enclosed area unless otherwise
specifically allowed herein or unless allowed as an accessory or temporary use approved by the community
development director.
Page 2
145
....Y. � r S •,
+ •r - F 'l..... if: . ,� v-, f`
"� Y£� $
�`• .5'y,'n+
:C^-'ti'�.�R'1.1 'fi=° ''+, iGY :'i t� -
p y'..
.r a
;?istY:
/�i ++.Y" spm,.; .-.' ..�
y 1 ;r;
�� District t�
i �Y, k 5 �s.A'+(�
f a 4 434 .•• !
�]II�'�'�`L,7.
Y
a iti :�
_ , . e 1
y j'S:4y
si .es 471,04-
..%t}'3w.'!AC-5' r7:
.. �„ .Ata ..9` r
i ��
�F3 a" k�� t. � � 's' s� '} t 1J� »`` � x
-, K.ttC tt
g _.a
•
• PR
��+,,���„
+3
s.-
=OCR
�"tJ` f: :cpm
'E;.,>„.v.,`_ '� �. - `nF
.MED CN ; CL' k
�s t
y1'. j y n `_'tel i',s !'yam' x �•L
i,i
.,. .:
.x
CG .'CH;R
+!s ���
t FVC" )•
1= .
.,�^
Agriculture
Agricultural Production
Horticultural and landscape plants and
specialties
-
-
-
-
P
P
P
Kennels and animal boarding
-
-
-
-
-
A
A
Pet -grooming (no boarding)
-
-
-
-
P
P
P
Agricultural Services
Landscape services
-
-
.-
-
-
P
P
Commercial fishery
-
-
-
-
-
A
P
Commercial
Construction
General building contractors/special trade
contractors/construction yards4
Finance, Insurance, Real Estate, Legal
Services
Banks and credit institutions
-
P
-
P
P
P
-
Small-scale banks and credit institutions
A
P
-
P
P
P
P
Security and commodity brokers
P
P
-
P
P
P
-
Insurance agents, brokers and service
P
P
-
P
P
P
-
Page 3
146
.# -' r1 ; -e `y �-',�G _ s
� ,yr•7�jR.yP �'�`�- Ft� yp , '}ti.�rvY
isC '.' Td a .£�t%R.}Y' 5 .rte �1� f F. F
: � _
{�y.5�.!tUP�,±�i.� M j•�$ i
.M:Sy �1,'S '•i �+l t�'15+
�, ).
j,�.t}Qy 1�_
^�i+ Z%r •1
District •a
t �')P � iT
S. �S%'�'�''+
1 ,.
��
� f. ' :
n
.3.
-• fj 4 ` F' T {}a
� >x• .. = }-
1- .s 2 _ iy� £ �& 'vit - C s.� ;,
�'. y ' 1.t7 T$ '6j -E i !' `�I.y'. d „.
# . „r u rr •` ; s �'...
,. •' iF'� •....
PRO.OCR '
q y�+.3
Ft iC t •�.f
'7
P _ 'Y
'MED
C r+J**;yMy`�,f-:
-
_S A
X�', .t i� r t7;`'
,t`"tCN = „
.� 2
.;
u F,, 'V, .. ;' } Jv
r t: 2 • F'
t `
^ ,:�'�i F.
$rCH'4
z{y, ►s
14'
Automatic teller machines
- P
P
P
P
P
-
Real Estate
P
P
-
P
P
P
-
Holding and other investment offices
P
P
-
P
P
P
-
Legal services
P
P
-
P
P
P
-
Services
Lodging facilities hotels and motels
-
P
P
-
P
P
-
Boardinghouses
-
A
-
A
A
P
-
Bed and breakfast
P
A
A
A
A
A
-
Membership based hotels
-
-
-
-
-
P
-
Personal Services
Laundries and Laundromats (excluding
drycleaners)
-
-
-
P
P
P
-
Garment pressing and drycleaners drop-
off/pickup
-
-
-
P
P
P
-
Linen supply
-
-
-
-
-
P
P
Carpet and upholstery cleaning
-
-
-
-
-
P
P
Drycleaning plants
-
-
-
-
-
-
P
Photographic studios
-
A
-
P
P
P
-
I
Beauty shops
-
A
-
P
P
P
-
Page 4
147
? rLri"sJ •,'3c�-^ ..h'ySS w it arl- ._ A' %k0, AS
N''..s} i A'
`YYi.
.-r!'p'..- h `41fi11-,
S
strict,
W nl i...cmaamk✓ ..01:4'1:-,..,.
5ce{ 3.
M _+< 1 i
A5i4:7(AV:'S • '
.�t„,-
,
-^
g.
.
`{ `_ a
r .x w t t �e a�,sy'? .ysi i 'y'�. ,
K T y � t, i tl 4t sy 'C" :2` k,
'aay`ys .'..YV{"". lia. .5r. ^6t' ,.5-, ,_
?tw PRO
$x,
FOCR MERE �4 CN�”' ' C
f y`• .w <. i��
x �)i �£e..y.." '.1. 5
32tlP1'. }i'3i:°4-."h s v .. x
e CG°$ r CFI'
- y,.�...ry
^ t,��c 3s%._.ti�k•.-7I,r.
Barbershops
-
A
-
P
P
P
-
Shoe repair
-
A
-
P
P
P
-
Funeral homes
-
-
-
-
-
P
-
Funeral chapels
-
-
-
-
P
P
-
Crematoriums
-
-
-
-
-
P
P
Business Services
Advertising
P
P
-
-
P
P
P
Credit reporting and collection
P
P
-
-
P
P
P
Mailing, reproduction and stenographic
services
-
P
-
-
P
P
P
Equipment rental and leasing
-
-
-
-
P
P
P
Employment agencies
P
P
-
-
P
P
P
Help supply services
-
-
-
-
-
P
P
Computer and data processing
P
P
-
-
P
P
P
Bail bondsman
-
-
-
-
P
P
P
General and professional office
P
P
-
P
P
P
-
Auto Repair, Services and Parking
Automotive rentals
-
-
-
-
-
P
P
Page 5
148
v , r xyy4,,S it
,r : A� ��llfL Yx � `��y..X.-..
- d A J.a' tom J
J !C �. `'.e ��„ !�
•4., " " [� h,LL.E.��`l 1 • 4.tac L
?TT ^:., •s e 'G Rnk • i ,t,
L'+ �yyt .` "'�,zDistrictf� 4
S S CR 'h�F� ;
D '7 2(a $ ., I ��C<� h - J ,l�+z fS 'i f
7� '`T,yKyT.K €'' '3y.. +'` :, ,y;4s z„_ 3 *'�+[ .
• 3v
TR ,
Y�F
5' 'F i�.
.,. :4i
P a
PRO`'
Vii'.,
A. -. S'_.
OCR
7y "�
MED
9
iCJr. - sPY,.I .L
n CN0-'
yr �'.!-.4.,A'
c �"t'M
CL ,
�-n.,"$f
.•�j.' a.'
CG'',..,4.GHl'
,•
• :l
,
'r�` r
�{`4
ins. % r5 e.. -y�' i+ h+ '
..5) # � Agi
-
_ ,.
-
-
-
-
P
P
Automobile parking and storage
Body and paint shops
-
-
-
-
-
-
P
General automotive repair
-
-
-
-
-
P
P
Carwashes
-
-
-
-
P
P
P
Automotive fluid sales and services (other
than gasoline)
-
-
-
-
A
P
P
Miscellaneous Repair
Electrical repair
I
-
-
-
-
P
P
P
Watch, clock, jewelry
-
-
-
-
P
P
P
Reupholsters and furniture
-
-
-
-
-
-
P
i Welding
-
-
-
-
-
-
P
i Motion Pictures
Production and distribution services
-
-
-
-
-
P
P
Motion picture theaters
I
-
-
-
-
P
P
-
Drive in theaters (unenclosed commercial
amusement)
5
Video tape rentals
-
-
-
P
P
P
-
Amusement and Recreation
Dance studios, school and halls, gyms
-
-
-
-
P
P
P
Page 6
149
Ki. R 'a J . 4, ' <"e.,y d is .F1•'
x ! f m,�.`.a C Sy a vx:. }
. /�, •-s+y"Y .rn�~yy,.}�
s-t •j.iL ?w..,iki, .!: X[ a '�
[' -J
- -
µ q
3r! --�.-tig
le' ..i `[� $ai: �'t C{ia-`�C'." �' y:
-..::r�.. � ,DisMct :
. ._ S *' 1•
��qy�•-,
A: }>+. 8s- a.a: S�i3Lr'� }' S.
Y.11,5-%-,111,:t4'G"
�.,�i~i ,
v
.fit, ''�'
:. .1 'Ki.
i�Ayb`•4
PRO `
r_ "'.
OCR
,.- as
A+'-
FAO
At;�;�:iy
sjx'k^
y
w
"'CLCG�1«:
-i
��l
: 71@ .. _;:.:4
♦ ° '
d�`,lr �' 4 .K �c+.R yt } i s.4, eL
,4{' Y , -
,Ft - r. -. ,., T n i. ,..�?r t. �
Theatrical production including music
-
-
-
-
P
P
-
Enclosed commercial amusements
-
-
-
-
P
P
P
Unenclosed commercial amusements
except miniature golf courses and driving
ranges
-
-
-
-
-
-
5
Health and fitness centers
-
-
-
A
P
P
P
Membership sports and recreation
-
-
-
-
P
P
P
Coin-operated amusements
-
-
-
P
P
P
-
Miniature golf courses
-
-
-
-
-
S
A
Driving ranges
-
-
-
-
-
A
A
Health and Medical Services
Offices and clinics
P
P
P
P
P
P
-
Total care facilities
-
-
P-
-
-
-
Hospitals
-
-
P-
-
-
-
Medical and dental laboratory
-
-
P-
P
P
-
Home health care services
-
-
P-
P
P
-
Specialty outpatient clinics
-
-
P
-
P
P
-
Veterinarian clinic
-
-
-
-
A
A
A
Wholesale Trade
Page 7
150
' 44 f c., m > r to c Si,
� t�t 74' g. t
t
�' .4 ��ht ya m
ci t� �jEd� art } ss. �)� S� s d��tr. *n Yak
'...`- .F'W LDj 4'c. � • .."'�
•r` ,i ifa'+gF:'s}t-
"=fR� ,,-l.1yG f,j'"i"[ �'- ��"'�'PRO=-.00R'MED
ryi� r Y Rr *s" .g-i„%...
'� 1. ,a nk" �. , r' `� 4
ems": '?}'
^r' ' .c
!.6 # C
�.
_1
� t >}
y„ e-a
4�- CG
2 -� 5
a� � �
•t`1
Durable goods (not including demolition
debris site, junkyards, recycling center)
-
-
P
Nondurable goods -
-
-
-
-
-
P
Recycling center (including vegetation
-
debris mulching)
-
-
-
-
-
A
Retail Trade
Convenience stores -
-
-
P
P
P
P
Building materials and garden supplies -
-
-
-
-
A
P
Paint, glass and wallpaper stores -
-
-
-
P
P
P
Hardware stores -
-
-
-
P
P
P
Retail nurseries and garden supplies -
-
-
-
P
P
P
Model mobile home display -
-
-
-
-
A
P
Mobile home trailer sales -
-
-
-
-
-
A
General Merchandise
Department stores -
-
-
-
A
P
-
Variety stores -
-
-
-
A
P
-
Flea market -
-
-
-
-
-
A
Auction facilities, unenclosed -
-
-
-
-
-
A
Auction facilities, enclosed -
-
-
-
-
P
P
Page 8
151
a �����. r sggyy tY .,.^�i
;g, ��*`tte�a��tt 3'�, -�.. �'�'•
..,.F�fi:' - sC .,„w rt#kdv.' %�+§ }� F �..
.'�i4!`} . -
or,
..ids �c4,.. g,
... J t4 'x
si
: �.<1,7tIii{„1
eja�' h�
�.• •+"z' •�S'"
- K. L.
MED
K�{.�.
..ayFx'�.
+.. xi#�Je #4e^9�..,
�_�,
� ,
fr k ^4'.�3.^
ps''3,y�r'nt`i`-
Oma' Z.
:CG=
w .aL'�.
� :k
l '
N
....
:.a
f-- ':' �;
•.
PR�S
&f
.,1
, CR
'I_.ice
;e. Y• f
y�- CHS
r _,C
,
, f 'ra:2 { ., Ts"'!;° I\2
,
Used merchandise (including pawn shops)
-
-
-
-
P
P
P
Food Stores
Grocery stores
-
-
-
P
P
P
-
Meat and fish markets
-
-
-
P
P
P
-
Fruit and vegetable markets
-
-
-
P
P
P
-
Candy, nut and confectionery stores
-
-
P
P
P
P
Dairy product stores
-
-
-
P
P
P
-
Retail bakeries
-
-
-
P
P
P
-
Automotive Dealers and Services
New and used cars dealers
-
-
-
-
-
P
P
Used vehicle sales
-
-
-
-
-
S
A
Auto and home supply stores
-
-
-
-
P
P
P
Gasoline service stations
-
-
-
-
A
P
P
Boat sales and rentals
-
-
-
-
-
A
P
Recreational vehicle sales
-
-
-
-
-
A
A
Motorcycle dealers
-
-
-
-
-
P
P
Automotive fuel sales
-
-
-
A
A
P
P
Commercial marina
I
-
-
-
-
-
A
P
Page 9
152
. ti
P,a�n z, iry v r" .
s�c`L � '�' .» fa �`.G.'z ' �(,L a r..
t - t t } ,Y -" 4 "i ff.n *.,
{�!f . �i L -. isT ._- jl . N: i.
r
a c�-�E � '.H'•W+,
, • o"�� p
_ a �5� y
im. dt t . �..
`.: ' - •.'. ;ar - �-
District
District ..� IV- n�J�,��
, 5,. • rid r ".-'Si': �' ^A�` �, k --
?aY.w .( y=.y`Xf}y��,'+f $
..
- t litrs�=L' Ski. • 'C%4'z
K �� x
�• a .4. ,. r ''",r,ht�` t r>4':s
•f . w AT, • a S` -,,,,. •-• s i... � : 3; —et.,
�PROe' O,CR'
r.9 /�d rtr •_ 4
h .‘,1,,;... t ..
.�
MED
t - y t
air . .5-. '
t tsr
CCN r
:n
,--i...: k+t�aD+!.
+Y.�'.i+'rt�`
4.;:C
35.0,
, CG
=i. `+ L
= re CHS
;;s7
•'
'
Marine repair and service
-
-
-
-
-
A
P
Apparel and Accessory Stores
-
-
-
P
P
P
-
Furniture and Home Furnishings
Furniture and home furnishing stores
-
-
-
-
A
P
P
Small-scale home furnishings showrooms-
(excluding furniture and major appliances)
A-
-
P
P
P
Household appliance stores -
-
-
-
A
P
P
Radio, television and computer stores -
-
-
P
P
P
-
Eating and Drinking Establishments
Restaurants -
-
A
P
P
P
P
Carry out restaurants -
A
A
P
P
P
P
Drive through restaurants -
-
-
-
-
P
P
Bars and lounges -
1
-
-
-
S
P
P
Bottle clubs -
-
-
-
-
S
A
Miscellaneous Retail
Drug stores -
-
P
A
P
P
-
Liquor stores -
-
-
P
P
P
-
Miscellaneous shopping goods -
-
-
-
P
P
-
Page 10
153
.P, c. S y =; ..? '1_1'31~,'"74-0- . a�' to ••>� ,'. .' •;y
- , r . n
w 6 ,� �, h"p �"' "J,�$
# - y,..1��,sz� 5 < 4 � Y ' e
a�
: t.
.r7�
�'tr �:-;r <Ss R' i-,-. Yom. a} ..41`,. v.
, ' z: District
.a- o++Sjrc
.°'�.� jyr r y'
' �'....;. E' ,�
;a''
ti
} .4 ''i
, ��_.
cA% ,.,cr
. _
7 !
?�-
_ 4.� a,t
,
��_
`>••�y�,. N
Cl
�:M"�-
y{"7.`
CG', ,
��L
ti
s v y a'•"}... y T 9
•ED`'
•
•
-
-
P
P
P
P
-
Florists
News stands
-
-
P
P
P
P
-
Sporting goods
-
-
-
-
P
P
-
Optical goods
-
-
P
P
P
P
-
Gift stores
-
-
P
P
P
P
-
Book and card store
-
-
P
P
P
P
-
Catalogue and mail order house
-
-
-
-
-
P
P
Fuel Dealers
-
-
-
-
-
P
P
Food and Kindred Products
-
-
-
-
-
-
P
Fruit and vegetable packing houses
-
-
-
-
-
A
A
Fruit and vegetable juice extraction
-
-
-
-
-
-
A
Community Services
Educational Services
Educational centers including primary and-
secondary schools
A
A
A
A
A
-
Colleges and universities
-
A
A
-
A
A
-
I Libraries
A
A
A
A
P
P
-
I Vocational, technical and business
1
-
1 P
P
P
P
P
-
Page 11
154
r -f ` W- f-4-
Y
Ar.,. y..y k S ��
.' }� •; �
��g^^
_. f'3Fl s` 4
Dist�ict v
- t_
° : ' 7X�'k-�E<
* im
,s
<. C'r7'
Yr�:�� -�.
•
n.3
li?
CHr <: s• -
c•41. -
Y� .,. +r3ii
-.444 4 V�f y':T' l>S^
• ., 4. `
7z �r �, " �
y i,'s'p, �,?c X _4.
.:S�Y,ck�.Ar rR4 o T 5 ; t2'- T" < `"'k'S �a
4J�c .ttt'f .�:YrtG�. `�<, 4`1�F.�i�G#, .'S+S.
7" - T
PRO
isry
'u r.
. 'S'S --!ii Y
"OCR
r ...b
3y't. L,
MED"'
ylei''ari�lI
%�`i
_e 'li'?11.
pl. 'O \ i+
4 j CL
r. i to
IA,*
Institutional
Institutional
Individual and family services
-
-
P
-
P
P
-
Job training services
-
-
-
-
P
P
P
Child care and adult care
A
A
P
A
P
P
-
Homes for aged, including nursing homes
and rest homes
-
-
A
-
S
S
-
Residential treatment center
-
-
P
-
S
S
S
Place of worship
P
P
-
-
P
P
P
Group homes (residential centers)
-
-
P-
S
S
S
Adult congregate living facility (21+
residents)
-
-
P-
S
S
S
Cultural and Civic Facilities
P
P
A-
P
P
-
Civic and social membership organizations
-
-
A-
P
P
-
Public Administration
Government administrative buildings
A
P
A
P
P
P
-
Courts
-
-
-
-
P
P
-
Emergency services
P
P
P
P
P
P
P
Industrial
1
Printing and publishing
-
-
-
-
-
-
P
Page 12
155
°C) tl
Cy
%'�til irk 'i.Y�., -` IcNA.T{Z
d :kJ:
"thsw,,'•
PRO''
j • 1"
fOER
f 'l '., iKs }..c.....
�f..s diTo=#
VA MED
a
District
D
tr
�F4�"��
t Mg
'CN
etf •k •e
,
CL
..A.1`1'-
C
A .r LS.LA.
+AfP
�•, CG
4
�x Yi
,.�C�Hi v.
:C3A1.Ti9'.1
`4' E"'63F - { w+ '(t T
� ' ' � �`.
:. .- Wt. • �'« , ..
ter.
-
-
_
-
-
-
-
P
Machine shops
Chemicals and Plastics
Rubber and plastic footwear
-
-
-
-
-
-
P
Hose, belts, gaskets packing
-
-
-
-
-
-
P
Assembly production (not including
manufacturing)
-
-
-
P
Transportation and communication
Railroad/Bus Transportation Services
Local and suburban transit
-
-
-
-
-
P
P
Trucking and courier services
-
-
-
-
-
-
P
Commercial warehousing and storage
-
-
-
-
-
-
P
Moving and storage
-
-
-
-
-
-
P
Trucking terminals
-
-
-
-
-
-
P
Self-service storage facilities
-
-
-
-
S
A
P
Outdoor storage
-
-
-
-
-
-
A
Vehicle storage lot (paved/unpaved)3
-
-
-
-
-
-
P
Post Office
P
P
P
P
P
P
P
Water transport services
-
-
-
-
-
-
P
Page 13
156
...„4,^, '... ;' ik. J ' t� K.. ' Hp .: Y �• .•"G'? i��Cli t
4 � 'x. ..;•„ "`�i 'A � � asp
' Y � 7 J # i i � r 1 d`p,�}y.;}�c gpy S,�a`: a rr �7. k w.
E.-, ' , 41 —4i #` i•, `r'=• i� r x4. �. 5� •. :I.:, 1 .5..0.-.J-.!:,„ K 31a'� ^ 'k+. , ..i "i�o :: it 'i
.W.
� v.': f` < s ,, » , ` ;y x _'PRO_
OCR
MED •
{ CN S
,e,
GS
�` CHS S
a.. t-i r: =:.� ._.r_Se�• ..i'• 4 fl ,:i .. Z
fxt i
IS . ii
..
i'� •„; 4«
-.'a.�.r...%,
A.
Air transport services
-
-
-
-
-
-
P
Pipelines
-
-
-
-
-
-
P
Heliport/helipad
-
-
S
-
-
S
-
Recycling centers
-
-
-
-
-
-
A
Travel and tour agencies
-
P
-
-
P
P
-
Freight transport arrangement
-
P
-
-
-
P
P
Communications
Telephone and telegraph
-
P
-
-
P
P
P
Radio and television broadcasting
-
P
-
-
P
P
P
Cable and pay T.V.
-
P
-
-
P
P
P
Communications towers (wireless facilities)
A5
A5
A5
A5
A5
A5
A5
Communications towers (non-wireless
facilities)4
Amateur radio (accessory use)
Less than 80 feet
P
P
P
P
P
P
P
80 feet or taller (see 971.44(4) for
special criteria)
S
S
S
S
S
S
S
Commercial
Up to 70 feet:
Page 14
157
'.J�ai 3 t Jt 1�
11I_g
`S S t.*` S
+ast�'RfK. �' � M a4-', .,`.
5 r :t:f.��
�Y 3 a - �' p• .'{�'4i3..-L
.'10
�yh `• +� `p,_• yt,.el-4e%7 a.,{ `r' !, ANT lam. i t `T "F ^l-
{a -.� '- ,.ssi 3 ' •�4
. d�., a�fi .. t ..
♦T
J
�-{' 1,,
'P.' 4--
'
f14'16
.r 1•-t'1
CH
.%r f�
PRO.
� iT ''�
t
OCR
i, e:�*'i
MED �S"
tv' cod
CN't=
' �fi:•'.:t
__ • h -`t• 1
a r. f <<` r ' t
:.S o-�'' . -� -;�. - ,;. tMY E %�Y •'.{.zt.jy�'.�,..-.' �.
P
P
P
P
P
P
P
Camouflaged
Non -camouflaged
P
P
P 1
P
P
P
P
70 feet to 150 feet:
Camouflaged
A
A
A
A
A
A
A
Monopole (minimum of 2 users)
A
A
A
A
A
A
A
' Not camouflaged and not monopole
5
S
S
S
5
S
S
Over 150 feet:
All tower types (see 971.44(1) for
special criteria)
-
Public and private utilities, limited
A
A
A
A
A
A
A
Public and private utilities, heavy
-
-
-
-
-
-
S
Residential Uses
Single-family dwelling
P
P
-
-
-
-
-
Duplex
P
P
-
-
-
-
-
Multifamily dwelling
i
P
P
A
A
A
A
-
Accessory housing (watchman)
-
-
-
-
-
-
P
P = Permitted use
A = Administrative permit use
Page 15
158
S = Special exception use
1 No industrial use shall be permitted in the CH district unless public sewer service is provided to the
subject property
2 The requirements of subsection 917.06(11), of the Accessory Uses and Structures Chapter, shall
apply to towers less than 70'
3 Standards for unpaved vehicle storage lots are found in subsection 954.08(6).
' Uses, such as limousine services, construction offices, and contractors trades offices shall be
considered general office uses if the following conditions are met:
•AII types of vehicles [reference 911 15(3)(a)) kept on site shall be limited to those types of
vehicles allowed in residential areas, except that commercial vehicles completely screened from
adjacent streets and properties shall be allowed to be kept on site All commercial vehicles
allowed to be kept on site shall be parked in designated paved spaces.
•The number of vehicles used for business purposes and that meet the above condition and that
are kept on site shall be limited to twenty-five (25) percent of the number of parking spaces
required for the office use
•Except for vehicle parking, all uses shall be conducted within an office building.
5 For wireless commercial facilities regulations, see subsection 971 44(5), Section 4 use table.
(5) Accessory uses and structures as provided in Chapter 917.
(6) Required improvements. All future subdivisions and site plans for development in commercial districts
shall install the following improvements, designed and constructed to meet the requirements and
specifications of the Code of Laws and Ordinances of Indian River County, Florida.
�
h,V
?. }.Vd ft`v' 'i
,
,R l y. i. -�{ �' C.E. � ..
s .` �� r y, +� .
y� ".
4
j " .' SAN
Mrd
.District
�
''.� ` �
'
E
r. 4 'i`
a
y}
Y+•< ii•-•--
��i. 3.
'
t f r
1 t e 'y
�--•' DYl L
- G x4111
r fir. .;p.. �`
p'. 1
,,.T[i' .,
° p
-tl �: • : 1,4
�Rh
T 3:
'" D �
=h lS �l '"t..•
..4w
� "CN�
dYi ': -.e
1hCL
'�
r
' CCG`"
C¢lC'.�'. tl.1
GH°-
i
.r9 ...
Bikeways x
x
x
x
x
x
x
Sidewalks x
x
x
x
x
x
x
Streetlights x
x
x
x
x
x
x
(7) Size and dimension criteria.
R^1.� iw .J,�� 't�^� ;�':�Jtt+
a'•�.s`��`w_:".
yr0,,,,, ed :+'V�. 7.,�•'� - .i 0. :�,`�'i� ”
ti: r� . tk3 ..2 iP . 4 -
X3�
�P 'O
ywe>
'3 '.1 k
10,000
J+��,.c ••
OCR
�f:Y.z
•N: 4
10,000
MED,„..x.,,;,.-7...a.
t4' T
20,000
.:N:?t=..iL'.,
CCL�>,
.. A�
e .
20,000
-� "�A;
F" _ flue+
10,000
�.',`+
CC•
10,000
ay..5ic yL.4
2'� 3'' a•
e•
tt%'.•
10,000
Min. Lot Size sq. ft.
Page 16
159
,� -.� .� ate., Ft' �.
.ti d3
t'a. 4,N,'
�
:,..v.s,CR
��iPRO
q_
S i
' ;:',.;., .
100
t dC- 4.
100
*MED
AVM t •.
100
?a�
CN
. Yom::,
f •
4,-14."t
100
' CLQ'
Mee
�. -
100
' CG.
YF
LjH
' 41•
100
100
Min. Lot Width ft.
Min. Yards ft.
Front
25
25
25
25
25
25
25
Rear
25
20
20
20
10
10
10
Side
20
20
20
20
10
10
10
Max. Building
Coverage
35
40
40
40
40
40
40/50*
Min. Open Space %
35
35
30
1 30
25
25
20
Max. Building Height ft.
35
35
35
35
35
35
35
Residential District Regulations
RM-6
RM-6
RM-8
RM-8
RM-8
RM-8
RM-8
Hotel and motel minimum square feet of
land area per unit
-
1200
1200
-
1200
1200
Notes:
Yards - Front Yards abutting S.R 60 shall be seventy-five (75) feet;
Rear Yards (CH only) 0 if abutting FEC Railroad;
Side Yards (CL, CG, CH) 0 if abutting a nonresidential use with interconnected parking and approved
access easement 0 if abutting FEC Railroad (CH only).
Height - See section 911 15 for exceptions.
Maximum FAR (Floor Area Ratio):
• Retail trade 0.23 FAR
• Office, business/personal services, recreational, schools, institutional 0 35 FAR
• Industrial, storage, wholesale/distribution, utilities, heavy repair 0 50 FAR
*Maximum building coverage for a single story warehouse or industrial building is fifty (50) percent.
Page 17
160
(8) Required buffer yards:
=YC
i� 1 t t) .,f A't' ';c
y A ouingUs'ex
.i4
W.'F
p. .�.i._
Ttr�t�+
4
t
.sy,Atl.-4, -, :-1..
Multi -Family
Buffer Type
•
..y t +}7
f
2F*441v.6. 7 'tt- -�'t.f
District
Single -Family
Buffer Type
PRO
C - 6 ft. Opaque
C - 3 ft. Opaque
OCR
C - 6 ft. Opaque
C - 3 ft. Opaque
MED
C - 6 ft. Opaque
C - 3 ft. Opaque
CN
B - 6 ft. Opaque
C - 6 ft. Opaque
CL
B - 6 ft. Opaque
C - 6 ft. Opaque
CG
B - 6 ft. Opaque
C - 6 ft. Opaque
CH
B - 6 ft. Opaque
B - 6 ft. Opaque
Buffer yards are required along rear/side property lines and measured at right angles to lot lines. All
screening and buffering requirements shall meet the standards established in section 926, Landscaping
and buffering. No parking or loading shall be permitted within buffer yards
When a loading dock is proposed to serve a use that normally requires frequent deliveries (e g.,
grocery store, department store, big box retail), and when the loading dock is to be located adjacent to a
residentially designated site, and when the loading dock will not be screened from view from an adjacent
residential site by an intervening building or structure, an eight -foot high wall shall be required between the
loading dock and the residential site Wall height shall be measured from the grade elevation of the parking
area adjacent to the loading dock. Plantings along the wall are required in accordance with the standards
of landscape section 926.08.
(9)
Special district requirements.
(a) PRO—Professional office district.
1. Location and land use
a. The PRO district may be established in areas designated as L-1, L-2, M-1, M-2 or
commercial on the future land use map.
b The PRO district may be established on residentially designated land if located on an
arterial or collector road as identified in the comprehensive plan
2. District size. The PRO district shall have a minimum district size of five (5) acres and a
maximum district size of twenty-five (25) acres. The PRO district may be reduced to two and
one-half (2'/2) acres if the parcel(s) under consideration to be zoned PRO satisfies all of the
following criteria:
Page 18
II
161
a. The parcel(s) abuts a commercial node or corridor; and
b The parcel(s) is located within a substantially developed area; and
c. The parcel(s) is located in an area dominated by nonresidential uses.
3 District depth. The PRO district shall have a maximum district depth of three hundred (300)
feet, measured from the adjacent collector and/or arterial roadway. The maximum depth may
exceed three hundred (300) feet for platted Tots of record where the majority of the lot is
within three hundred (300) feet of the collector on arterial roadway.
(b) CN -Neighborhood commercial district.
1 Land use and location. The CN, neighborhood commercial, district has been established on
various sites throughout the county that are designated AG -1, AG -2, AG -3, R, .L -I, L-2, M-1
or M-2 on the future land use map. No new CN neighborhood commercial districts shall be
established, and no existing CN district shall be expanded.
2. Allowable uses. Uses allowed within a neighborhood node shall be those uses allowed within
the neighborhood commercial (CN) zoning district.
(Ord. No. 90-16, § 1, 9-11-90; Ord. No. 91-7, §§ 6, 8, 2-27-91; Ord. No. 91-48, §§ 20, 22, 23,
12-4-91; Ord. No. 92-11, §§ 3, 14, 24, 4-22-92; Ord. No. 92-39, § 8, 9-29-92; Ord. No. 93-8 §§
13, 18, 3-18-93; Ord. No. 93-29, §§ 5D, 11C, 9-7-93; Ord. No. 94-1, § 2E, 1-5-94; Ord. No. 94-
25, §§ 1, 13, 8-31-94; Ord. No. 96-24, § 6, 12-17-96; Ord. No. 97-16, § 3(5), 5-6-97; Ord. No.
97-21, § 4(A), 7-15-97; Ord. No. 97-29, §§ 2(A), 6, 12, 12-16-97; Ord. No. 98-9, § 9, 5-19-98;
Ord. No. 99-13, § 7A, 5-5-99; Ord. No. 2000-039, § 1, 11-21-00; Ord. No. 2002-016, § 1E, 4-2-
02; Ord. No. 2002-031, § 1E, 11-12-02; Ord. No. 2003-004, § 1, 2-4-03; Ord. No. 2010-017, § 1,
10-5-10; Ord. No. 2012-016, §§ 4, 7E, 8, 9, 7-10-12; Ord. No. 2015-005, § 1, 6-2-15)
Page 19
1'
162
Bill Schutt
From: Jeanne Bresett
Sent: Tuesday, October 20, 2015 2:27 PM
To: Bill Schutt
Cc: Stan Boling; Sasan Rohani; John McCoy; Chris Mora; Maya Miller
Subject: Oslo Road Rezoning Project - Southeast corner of Old Dixie Hwy & Oslo Road
Bill:
Traffic Engineering staff reviewed and approved the subject traffic impact study. Based on results of
the study, no offsite improvements were identified.
Jeanne Bresett, Traffic Analyst
Indian River County Public Works Department
Traffic Engineering Division
1801 27th Street
Vero Beach, FL 32960
(772) 226-1326
(772) 778-9391 (fax)
Email: ibresett(@,ircgov.com
From: Jeanne Bresett
Sent: Monday, October 19, 2015 10:45 AM
To: Bill Schutt <bschutt@ircgov.com>
Cc: Stan Boling <sboling@ircgov.com>; Sasan Rohani <srohani@ircgov.com>; John McCoy <jmccoy@ircgov.com>
Subject: RE: Can Sammartino traffic impact study be reviewed/approved by Wednesday morning?
Traffic Engineering staff can review the study, although the review may not
result in approval. I can let you know by late tomorrow.
Thanks.
Jeanne
From: Bill Schutt
Sent: Monday, October 19, 2015 10:20 AM
To: Jeanne Bresett <jbresett@ircgov.com>
Cc: Stan Boling <sboling@ircgov.com>; Sasan Rohani <srohani@ircgov.com>; John McCoy <jmccov@ircgov.com>
Subject: Can Sammartino traffic impact study be reviewed/approved by Wednesday morning?
Good Morning Jeanne,
1
Hanlex Civil LLC
1825 S Orange Blossom Trail
Apopka, FL 32703
Attachment 4
163
164
00
1•..
4.0 STUDY CONCLUSIONS
This study was conducted in support of a proposed rezoning application for the 1.98 -acre site
located on the southeast corner of Old Dixie Highway and Oslo Road/9th Lane in Indian River
County, Florida. The property is proposed to be changed from Heavy Commercial District (CH)
to General Commercial District (CG) with a maximum allowable density of 10,000 square feet per
acre. The analysis included a determination of project trip generation, a review of existing and
projected roadway and intersection capacity.
The results of the traffic analysis are summarized as follows:
• The proposed development will generate a total of 901 net new daily trips, of which 7 new
trips will occur during the AM peak and 77 new trips during the PM peak hour.
• A review of roadway capacity indicates that currently all roadway segments operate within
their capacities and are projected to continue to do so at project buildout.
• An analysis of intersection capacity and operations reveals that the study intersections
currently operate adequately and will continue to do so at project buildout.
• The rezoning application does not adversely impact the transportation network in the
vicinity of the site.
Traffic t Mobility Conwbanta
Oslo Site Rezoning
Project Ns 15-061.1
Page 9
169
DRAFT Minutes
PLANNING AND ZONING COMMISSION
There was a meeting of the Indian River County (IRC) Planning and Zoning
Commission (PZC) on Thursday, November 12, 2015 at 7:00 p.m. in the
Commission Chambers of the County Administration Building, 1801 27th Street,
Vero Beach, Florida. You may hear an audio of the meeting; review the meeting
agenda, backup material and the minutes on the Indian River County website
www. ircg ov.com/Boards/PZC/2015.
Present were members: Maria Caldarone, District 3 Appointee; Dr. Jonathan
Day, District 4 Appointee; Jordan Stewart and Todd Brognano, Members -at -Large.
Absent were Chairman Polackwich, Sr., District 2 Appointee; Charles
Rednour, District 1 Appointee; Brad Emmons, District 5 Appointee and Shawn
Frost, non-voting School Board Liaison (all excused).
Also present was IRC staff: Bill DeBraal, Deputy County Attorney; Stan
Boling, Community Development Director; William Schutt, Senior Economic
Development Planner; and Lisa Carlson, Recording Secretary.
Call to Order and Pledge of Allegiance
The meeting was called to order at 7:00 p.m. and all stood for the Pledge of
Allegiance.
Additions and Deletions to the Agenda
Mr. Stan Boling, Community Development Director, advised the board that
Item A on the agenda under Item Not on Consent had been pulled from the agenda
and will be rescheduled for the next meeting.
Approval of Minutes
ON MOTION BY Mr. Stewart, SECONDED BY Dr. Day,
the members voted unanimously (4-0) to approve the
minutes of the meeting of October 22, 2015, as
presented.
Public Hearing
Vice Chairman Brognano read the following into the record:
A. Alfred and Betty Sammartino's request to rezone +1- 1.98 acres located
at the southeast corner of Old Dixie Highway SW and 9th Street SW, from
Attachment 5
PZC/Unapproved 1 November 12, 2015
F \BCC\AII Committees\P&Z\2015—AGENDAS & MINUTES\P&Z-11-12-15 doc
11
170
CH (Heavy Commercial) to CG (General Commercial). (RZON-
2004050297-75451) [Quasi -Judicial]
The secretary administered the testimonial oath to those present who
wished to speak at tonight's meeting on this matter.
Mr. Bill DeBraal, IRC Deputy County Attorney, asked the Commissioners to
reveal any ex -parte communication with the applicant or any conflict that would not
allow them to make an unbiased decision. The members stated that they had not
had any ex -parte communication.
Mr. William Schutt, Senior Economic Development Planner, reviewed
information regarding the proposed rezoning and gave a PowerPoint presentation,
copies of which are on file in the Commission Office. He recommended that the
board approve the rezoning request.
Jeremy Anderson of Hanlex Development, representative for the Applicant,
summarized the reason for the proposed zoning change.
ON MOTION BY Mr. Stewart, SECONDED BY Dr. Day,
the members voted unanimously (4-0) to approve
staff recommendations on this Quasi -Judicial
matter.
Commissioner's Matters
There were none.
Planning Matters
Mr. Boling advised that the next meeting is scheduled for December 10th and
will be the only one in December due to holidays.
Attorney's Matters
There were none.
Adjournment
There being no further business, the meeting adjourned at 7:11 p.m.
PZC/Unapproved 2 November 12, 2015
F:\BCC\AII Committees\P&Z\2015—AGENDAS & MINUTES\P&Z-11-12-15.doc
171
Chairman Alan Polackwich Date
Lisa Carlson, Recording Secretary Date
PZC/Unapproved 3 November 12, 2015
F \BCC\AII Committees\P&Z\2015—AGENDAS & MINUTES\P&Z-11-12-15.doc
172
ORDINANCE NO. 2015 -
AN ORDINANCE OF INDIAN RIVER COUNTY, FLORIDA, AMENDING THE ZONING
ORDINANCE AND THE ACCOMPANYING ZONING MAP FOR APPROXIMATELY
±1.98 ACRES LOCATED AT THE SOUTHEAST CORNER OF OLD DIXIE HIGHWAY
SW AND 9TH STREET SW, FROM CH, HEAVY COMMERCIAL DISTRICT, TO CG,
GENERAL COMMERCIAL DISTRICT; AND PROVIDING CODIFICATION,
SEVERABILITY, AND EFFECTIVE DATE.
WHEREAS, the Planning and Zoning Commission, sitting as the local planning agency
on such matters, held a public hearing and subsequently made a recommendation regarding this
rezoning request; and
WHEREAS, the Board of County Commissioners of Indian River County, Florida, did
publish and send its Notice of Intent to rezone the hereinafter described property; and
WHEREAS, the Board of County Commissioners held a public hearing pursuant to this
rezoning request, at which parties in interest and citizens were heard; and
WHEREAS, the Board of County Commissioners determined that this rezoning is in
conformance with the Comprehensive Plan of Indian River County.
NOW, THEREFORE, BE IT ORDAINED by the Board of County Commissioners of
Indian River County, Florida, that the zoning of the following described property situated in
Indian River County, Florida, to -wit:
THAT PART OF THE NORTH 12 ACRES OF THE NORTHWEST 1/4 OF THE NORTHWEST
1/4, LYING WEST OF THE FLORIDA EAST COAST RAILWAY AND EAST OF THE OLD
DIXIE HIGHWAY, SECTION 30, TOWNSHIP 33 SOUTH, RANGE 40 EAST, INDIAN
RIVER COUNTY, FLORIDA. MORE PARTICULARLY DESCRIBED AS FOLLOWS:
COMMENCE AT THE NORTHWEST CORNER OF SAID NORTHWEST 1/4, SECTION 30;
THENCE RUN ALONG THE NORTH LINE OF SAID NORTHWEST 1/4, NORTH 89°45'03"
EAST, A DISTANCE OF 616.34 FEET TO THE WEST RIGHT OF WAY LINE OF THE
FLORIDA EAST COAST RAILROAD, A 100 FOOT RIGHT OF WAY AND A POINT ON A
CURVE CONCAVE TO THE NORTHEAST, THE RADIUS OF WHICH BEARS NORTH
79°15'49" EAST, A DISTANCE OF 5779.58 FEET; THENCE RUN SOUTHERLY ALONG
THE ARC OF SAID CURVE AND WEST RIGHT OF WAY LINE THROUGH A CENTRAL
ANGLE OF 00°24'48", AN ARC DISTANCE OF 41.70 FEET TO THE SOUTH RIGHT OF
Attachment 6
Page 1 of 3 173
ORDINANCE NO. 2015 -
WAY LINE OF OSLO ROAD PER O.R.BOOK 122, AT PAGE 378 OF THE PUBLIC
RECORDS OF INDIAN RIVER COUNTY, FLORIDA, SAID POINT ALSO BEING THE
POINT OF BEGINNING; THENCE CONTINUE SOUTHERLY ALONG SAID CURVE AND
WEST RIGHT OF WAY LINE THROUGH A CENTRAL ANGLE OF 03°34'35", AN ARC
DISTANCE OF 360.76 FEET; THENCE LEAVING SAID WEST RIGHT OF WAY LINE,
RUN SOUTH 79°38'38" WEST, A DISTANCE OF 241.18 FEET TO THE EAST RIGHT OF
WAY LINE OF OLD DIXIE HIGHWAY, A VARIABLE WIDTH RIGHT OF WAY, AS IT
NOW EXISTS; THENCE RUN NORTH 11°46'05" WEST ALONG SAID EAST RIGHT OF
WAY LINE, A DISTANCE OF 92.09 FEET; THENCE RUN NORTH 10°30'25" WEST, A
DISTANCE OF 182.66 FEET; THENCE RUN NORTH 08°16'51" WEST, A DISTANCE OF
75.86 FEET; THENCE RUN NORTH 39°24'05" EAST, A DISTANCE OF 54.29 FEET TO
THE SOUTH RIGHT OF WAY LINE OF OSLO ROAD (9TH STREET S.W.), A VARIABLE
WIDTH RIGHT OF WAY, AS IT NOW EXISTS TO A POINT OF CURVATURE OF A
CURVE CONCAVE TO THE NORTH, THE RADIUS OF WHICH BEARS NORTH
01°18'10" WEST, A DISTANCE OF 10374.90 FEET; THENCE RUN EASTERLY ALONG
SAID CURVE AND SOUTH RIGHT OF WAY LINE THROUGH A CENTRAL ANGLE OF
00°12'38", AN ARC DISTANCE OF 38.12 FEET; THENCE RUN NORTH 86°48'29" EAST,
A DISTANCE OF 64.61 FEET TO A POINT OF CURVATURE OF A CURVE CONCAVE
TO THE SOUTH, THE RADIUS OF WHICH BEARS SOUTH 02°20'53" EAST, A
DISTANCE OF 13960.00 FEET; THENCE RUN EASTERLY ALONG THE ARC OF SAID
CURVE THROUGH A CENTRAL ANGLE OF 00°14'48", AN ARC DISTANCE OF 60.12
FEET; THENCE RUN NORTH 87°44'42" EAST, A DISTANCE OF 22.38 FEET TO THE
POINT OF BEGINNING.
SAID PARCEL CONTAINS 1.98 ACRES, MORE OR LESS, SUBJECT TO ALL
EASEMENTS, CONDITIONS, AND RESTRICTIONS, AS CONTAINED WITHIN THE
CHAIN OF TITLE.
is changed from CH, Heavy Commercial District, to CG, General Commercial District.
All with the meaning and intent as set forth and described in said Land Development
Regulations.
This ordinance shall become effective upon filing with the Department of State.
Approved and adopted by the Board of County Commissioners of Indian River County,
Florida, on this 8th day of December, 2015.
This ordinance was advertised in the Press -Journal on the 23`d day of November 2015, for
a public hearing to be held on the 8th day of December, 2015 at which time it was moved for
adoption by Commissioner , seconded by , and
adopted by the following vote:
Bob Solari, Chairman
Joseph E. Flescher, Vice Chairman
Page 2 of 3 174
ORDINANCE NO. 2015 -
Wesley S. Davis, Commissioner
Peter D. O'Bryan, Commissioner
Tim Zorc, Commissioner
BOARD OF COUNTY COMMISSIONERS
OF INDIAN RIVER COUNTY
BY:
Bob Solari, Chairman
ATTEST BY:
Jeffrey Smith, Clerk Of Circuit Court and Comptroller
This ordinance was filed with the Department of State on the following
date:
APPROVED AS TO FORM AND LEGAL SUFFICIENCY
William K. DeBraal, Deputy County Attorney
APPROVED AS TO PLANNING MATTERS
Stan Boling, AI tIj Community Development Director
F•\Community Development Rezonings\Sammartino - CH to CG Year 2015\Ordinance\Ordinance - Sammartino Rezoning.doc
Paee 3 of 3
LOCATION & Existing Land Uses
SE Corner of Oslo Rd. & Old Dixie Hwy SW
Sammartino Property
Approximately 1.93 Acres
115-1
Board of County
Commissioners
December 8, 2015-
Sammartino.
Rezoning; Request
CR to CO:
LOCATION & Existing Land Uses
SE Corner of Oslo Rd. & Old Dixie Hwy SW
Sammartino Property
Approximately 1.93 Acres
115-1
Purpose
• Secure the zoning necessary to use the
site with uses that are allowed under
the CG zoning district
• Dollar General plans to locate on the
subject site
• Regardless of anticipated use, rezoning
allows other appropriate uses
• Subject property is zoned CH
• CH zoning cannot accommodate
grocery stores, variety stores, or the
sale of miscellaneous shopping goods
• Requested CG zoning does allow those
retail uses
115.2
PZC Action
On November 12, 2015, PZC
recommended that BCC approve
the request
Existing & Adjacent Zoning
• North: Oslo Rd, CH
• South: CH
Sammartino Property
Approx. 1.98 Acres
CH to CG
• West: Old Dixie Hwy SW, CG
• East: FEC Railroad, CG
115.3
Sammartino Property
Approx. 1.98 Acres
CG from CH
Criteria Analyzed
• Concurrency
• Consistency with the Comprehensive Plan
• Environmental impact
• Compatibility with surrounding uses
Concurrency
Sufficient Capacity in all Concurrency
Mandated Facilities
Transportation
Water
Wastewater
Solid Waste
Stormwater Management
A detailed concurrency review will be
done at the time of project development
Consistency with the
Comprehensive Plan
Future Land Use Policies 1.17 (located in
Urban Service Area), 1.18 (allows
retail/office/services uses in C/I area)
Site's Land Use Designation: C/I
Request is consistent with the
Comprehensive Plan
Environmental Impacts
• Impact is the same for CH & CG zoning
• Wetlands adjacent to the FEC railroad right-of-way:
Relatively low functional value
Subject to County and SJRWMD permitting and
mitigation requirements
• Native trees subject to county tree protection
requirements
No Adverse Impacts From Rezoning
• South: CH; no incompatibilities
• North CH; Separated by Oslo Rd., no incompatibilities
• West. CG, Separated by Old Dixie Hwy SW, no incompatibilities
• East: CG; Separated by FEC Railroad, no incompatibilities
115' 6
Conclusion
Requested CG is:
• Compatible with surrounding uses
• Consistent with the comprehensive plan
• Meets Concurrency! test
• No additional environmental impacts
• Staff supports the request
Recommendation
Staff and PZC recommend
that BCC approve the
rezoning request from
CH to CG
by adopting the attached
ordinance
IC « T
BEFORE THE .BOARD OF COUNTY
COM
MISSIO.NERS .INDIAN RIVER. -
COU.
NTY NOTICE OF REZONING -
'PUBLIC ,HEARIoN diari. River County,
tion of a county ordinance rezoning
•
The Board of County Commissioners
Florida, will consider 'the adoption ortiohs of Indian River County.
And within r ng unincorporated , p
' public hearing at which parties in interest apeced citizens
mber 852015, at 9 00
hall have an
Pbe will be held on Tuesday
'in by tCou heard, Administration
.
a.m. 'in the County Commission SChambers'
Beach, Florida The Ips patron
Building e located at the su 27th ro erty is entitled: •
AMEN•
D • ING
ordinance to rezone subj P P
AN THE
DINANCE AND THE AF INDIAN RIVER OUNTY, FLORIDA, CCOMPANNT THE OUTYING G ASP
THE ZONING'ORFROM CH,
FOR APPROXIMATELY ±1.98 ACRES LOCATEQ
CORNER OF OLD DIXIE HIGHWAY SW DISTRICT, TOAND CG,9GNERVLR BM ER BIND
AL
HEAVY- T; AND CIA
DISTRICT;E DA E ROVIDING CODIFICATION, S ttheCommunity
The' eZ IV be inspected by the public a
a Ilcation'may A, located at
The'ment Dg pP
Development Department of the -County Administration Building
5:0001 .p th Street, Vero .Beach.,
Florida, between the hours of 8:30 a.m.-and
m, on weekdays. For more information, contact Bill Schutt at (772)
p district,
226-1243. •adopt another zoning
provided that the adopted zoning dlstrict is
The Board i County Commissioners s ed, may
• other than the district req rehensive plan
consistent with the county's Comprehensive
that may be at this
Anyone who .may wis•
h to. appeal any roceedings made at this
Anyf the Is based.
meeting will need the testimony and evidence upon' whichtheappeal
which includes
Existing Zoning \lap
'Sarnmartino Ruining Request
Anyone who needs a special accommodation for this meeting must
contacAct
t
the the County's Americans with of thel meet ng. Coordinator at (772)
226-1223, at least 48 hours in advanceIndian River County
Board BoboSolari Chbmarman ers
By:
17-0815
1Q Al
115'5
Indian River Press Journal
State of Florida
County of Indian River
Before the undersigned authority appeared Kimberly Piston
who on oath says the he/she is_ Account Manager
at the INDIAN RIVER PRESS JOURNAL, a daily newspaper
published at Vero Beach in Indian River County, Florida, that an advertisement, for
1 nd� /C ver t1 measuring ,70
was published in the INDIAN RIVLR PRESS JOURNAL
in the issue(s) of
signature
106 v be4 075)1 az a /
/2_
ikc/- I -
column inches,
title
( ) ersonally known to me -
( who has produced }'t- Dri.5 CftA _) as identification
Sworn to and subscribed before me this
ri day of he C17n A.D. �O 1 c
�k'2--
Notary
?P1,4-----
Pu 1ic
KATRINA B. HUBBARO
Notary Public, State of Florida
Commission # EE 863862
My comm. expires Mar. 24, 2017
INDIAN RIVER COUNTY, FLORIDA
MEMORANDUM
/o;
PL I3LI(; Nano:.
[INFORMATIONAL.]
TO: Joseph A. Baird, County Administrator
DEPARTMENT HEAD CONCURRENCE:
Stan Boling, I P; Community Development Director
THROUGH: John McCoy, AICP; Chief, Current Development
FROM: Ryan Sweeney; Senior Planner, Current Development
DATE: November 25, 2015
SUBJECT: Notice of Scheduled Public Hearing for Upcoming Board Meeting
It is requested that the following information be given formal consideration by the Board of County
Commissioners at its regular meeting of December 8, 2015.
DESCRIPTION AND CONDITIONS:
Please be advised that the following public hearing item has been scheduled for Board
consideration:
December 15, 2015
1. Ron Taylor's Request for Abandonment of a 30' Wide Right -of -Way Lying South of Lot
5, Block B of the Green Acres Estates Subdivision [ROW -15-07-01 / 98020174-74697]
[Legislative]
RECOMMENDATION:
The above referenced public hearing item is provided for the Board's information. No action is
needed at this time.
APPROVED AGENDA ITEM:
FOR: December 8, 2015
BY: fit' D
;�.
Indian River Co.
Approved
Date
Admin.
IPO
loVRA,C
Legal
.
pp./
1(- - rt
Budget
��'�
[ L
Dept.
�� it
Risk Mgr.
F•\Community Development\CurDev\public hearings\BCC\20I5\I2-8-15 public hearing notice to board.docx
1
176
INDIAN RIVER COUNTY, FLORIDA
MEMORANDUM
COMMUNITY
DEVELOPMENT
TO:
Joseph A. Baird; County Administrator
FROM:
Stan Boling, CP; Community Development Director
DATE: December 1, 2
SUBJECT: Consideration of Allowing Farmer's Market (Food and Produce) Events in Gifford
It is requested that the data herein presented be given formal consideration by the Board of County
Commissioners at its regular meeting of December 8, 2015.
BACKGROUND
Currently, county land development regulations (LDRs) allow fruit and vegetable sales at temporary
stands in Gifford and throughout the unincorporated county on commercially zoned sites under
certain conditions. Those conditions include temporary access and parking improvements, a 3,000
foot separation distance between fruit and vegetable stand sites, and a prohibition on electrical and
water/sewer service to stands with an exception for certain grandfathered -in (pre -2001) stands.
There is no allowance under the current LDRs for sale of cooked food at such stands. The existing
regulations are structured to balance the less stringent development standards applied to temporary
produce stands and the more stringent development standards for commercial uses at permanent
facilities.
In recent years, Gifford residents and interested produce and food vendors indicated that produce and
food stands have been a tradition in Gifford and that greater allowances for such uses need to be
accommodated, with reasonable regulations. In response to interest in a food vendor/farmer's market
in Gifford, a community meeting sponsored by the Progressive Civic League of Gifford was held at
the Gifford Community Center on April 23, 2012. At that meeting, county staff, representatives
from the Sheriff's Office, Health Department staff, residents, and vendors discussed the farmer's
market concept. Although no consensus was reached at that meeting, it was evident that there was
an interest in allowing outdoor produce and food sales but there were also concerns expressed about
determining appropriate farmer's market locations, aesthetics, security and night-time activities and
neighborhood impacts.
M:\AGENDA\Current Year\2015\12-08-15 Consideration of Allowing Farmers Market Events in Gifford.docx
1
177
In 2014, the farmer's market concept was discussed at Gifford Neighborhood Plan meetings and was
incorporated into Action 6.5 which was adopted as part of the neighborhood plan. That action calls
for the County to consider special regulations for food and produce sales in Gifford via temporary
use regulations (see attachment #1). To move the farmer's market concept forward, staff reviewed
research conducted for the 2012 community meeting, coordinated with Gifford community leaders,
and drafted a Gifford -specific set of temporary use permit regulations that would allow food and
produce market sales and events, with special criteria.
The Board is now to consider the proposed draft regulations, and determine whether or not to direct
staff to initiate the process for formal review and consideration of adopting farmer's market
regulations for Gifford.
ANALYSIS
The draft regulations (see attachment #3), as currently proposed, would allow staff to issue one or
more renewable temporary use permits for weekend and special event farmer's markets within the
area of Gifford lying east of 58th Avenue and west of US 1 on commercial/industrial sites or public
park sites. As currently proposed, such sites must have direct access to a major road and be located
no closer than 1,500 feet to any other approved farmer's market site. Through the temporary use
permit process, a year-long schedule of events could be approved for a particular site, and
compliance issues could be addressed through special permit conditions and revocation of the
permit, if necessary.
The proposed regulation would also limit sale items to produce, food, and non-alcoholic beverages
consistent with the neighborhood plan. Under the current proposal, days and hours of operation
would be limited to help ensure compatibility with neighborhoods. As proposed, market events on
any approved site would be limited to 3 days per week and 8 hours per day with no sales activity
occurring past 9 pm. In addition, the proposed regulations would require traffic control, parking, and
security provisions approved by Planning, Traffic Engineering, and the Sheriff's Office to address
security and operational concerns, and would also require provisions for sanitary facilities and solid
waste approved by the Health Department and Solid Waste to address health and appearance
concerns.
Determining appropriate and viable commercial sites or public park sites for a farmer's market will
require careful evaluation as the proposed regulation moves forward and gets "refined" through the
review process. Although there are commercial sites located along major roadways in Gifford,
suitable commercial sites along 45th Street, especially east of 43rd Avenue in the "heart" of Gifford,
are limited (see attachment #2). Use of public park sites, such as Gifford Park on 43rd Avenue or a
potentially re -developed Gifford Landfill site on 41St Street, may be useable as long as there are no
conflicts with normal park use.
Staff's position is that locational criteria in particular, as well as all the other proposed farmer's
market criteria, should be workshopped at an evening meeting in Gifford. Therefore, if the Board
directs staff to initiate the formal process for reviewing and adopting the proposed regulations, staff
would conduct at least one community workshop prior to scheduling public hearings before the PZC
(Planning & Zoning Commission) and the Board. The entire review and hearing process could take
6 — 9 months.
M \AGENDA\Current Year\2015\12-08-15 Consideration of Allowing Farmer's Market Events in Gifford.docx
2
178
RECOMMENDATION
Staff recommends that the BCC direct staff to initiate the formal process for reviewing and
considering adoption of the proposed Gifford farmer's market regulations, including a Gifford
community workshop as part of the review process.
ATTACHMENTS
1. Excerpt from Gifford Neighborhood Plan (Action 6.5)
2. Location Map
3. Draft Proposed Regulation
APPROVED AGENDA ITEM:
FOR: December 8, 2015
Indian River Co,
Ap • • ed
Date
Admin.
I',.L(24
/2)a)1
Legal
- ti
Budget
% ' ,
12.124k�
Dept.
l 21///c
Risk Mgr.
---.
M:\AGENDA\Current Year\2015\12-08-15 Consideration of Allowing Farmers Market Events in Gifford.docx
3
179
L WeWq0e4TV
Gifford Neighborhood Plan 2014
Objective 6. Illegal Uses. Non -Conformities. and Land Use Compatibility
By 2017, all illegal uses in Gifford will have been eliminated, and by 2020 all non -conformities will be eliminated or upgraded to be
brought closer to compliance with current codes.
Action 6.1 — Each year, County Code Enforcement will coordinate with the Sheriffs Office, the Building Division, the Fire Division,
and the Health Department to target, plan, and conduct regular enforcement sweeps of suspected illegal uses (use violations) and
violations of environmental regulations in Gifford.
Action 6.2 — County Code Enforcement will initiate or assist in the initiation of appropriate enforcement action against identified
illegal uses.
Action 6.3 — County Code Enforcement will regularly monitor properties against which code enforcement action has been taken to
ensure on-going code compliance.
Action 6.4 — By 2014, the County will revise its Land Development Regulations (LDRs) to prohibit heavy industrial uses such as
sawmills, steel mills, textile mills, landfills, and cement manufacturing plants, to strictly regulate concrete batch plants and
demolition debris facilities, and to specially regulate new mulching operations and mulch operation expansions in the West Gifford
industrial arealocated between 43`d Avenue and 58th Avenue.
Action 6.5 - By 2015, the County will consider revising its Land Development Regulations (LDRs) to allow food and produce
vendors for weekend markets and special events in designated areas in Gifford, subject to special temporary use regulations.
INFRASTRUCTURE
Infrastructure Background and Strategy: Adequate infrastructure is important for every community. In the early
1980's in Gifford, most of the public streets were paved and a system of water and sewer lines were installed. Street
lighting and sidewalks exist along major roads, although some critical gaps exist. Drainage problems occur in some
areas. Maintenance of existing facilities is needed and there is also a need to construct additional infrastructure in
some areas. Most important is beautification of Gifford's "Main Street" (45th Street aka Martin Luther King Jr.
Boulevard), filling-in sidewalk gaps and gaps in street lighting coverage, road resurfacing, and targeted drainage
improvements. In most cases, the County is responsible for these activities. Some activities, such as road resurfacing,
are being undertaken on a regular basis according to a Countywide schedule. Other activities, such as 45th Street
beautification and sidewalk construction, involve special projects and sometimes special funding. Besides conducting
Community Development Indian River County 74
Z }uawyoelly
OXWOd
2100
INf1W
11
reia
00
10
H0
90 im
suluO2
puebei
RI
or son
K••
11 ri
AVim: �.
ORDINANCE 2016 -
AN ORDINANCE OF INDIAN RIVER COUNTY, FLORIDA, CONCERNING AMENDMENTS
TO ITS LAND DEVELOPMENT REGULATIONS (LDRS); PROVIDING FOR AMENDMENTS
TO CHAPTER 972, TEMPORARY USES; BY ESTABLISHING SECTION 972.08(6),
PROVIDING FOR TEMPORARY FOOD & PRODUCE MARKETS/SPECIAL EVENTS IN
GIFFORD; AND BY PROVIDING FOR REPEAL OF CONFLICTING PROVISIONS;
CODIFICATION; SEVERABILITY; AND EFFECTIVE DATE.
BE IT ORDAINED BY THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER
COUNTY, FLORIDA THAT THE INDIAN RIVER COUNTY LAND DEVELOPMENT
REGULATIONS (LDRS) CHAPTER 972, TEMPORARY.0ES FOR DEVELOPMENT BE
AMENDED AS FOLLOWS:
SECTION #1:
Establish LDR Section 972.08(6), Gifford Food & Produce Market/S;Pecial Events, as follows:
tiff.•.,'• *.y:::•
As called for in the adopted Gifford Neighborhood: Plan, temporary use permits may be approved
by the Community Development Director for weekend`iand ssgeial event "faimers markets" within
Gifford, subject to the special criteria;itielow.-::'`'
(a) Location: •Temporary market event sites�:sha11 be limited,to properties zoned commercial or
industrial, and public park sites. '::::*i::-.. '::.:§•:•:.c.:.••. . . ti•<•
(1) Sites shall be`'located. east of* Avenue, •west:•of US 1, north of the City of Vero
Beach coi porate liniits ..and sout4.
ht?of:.49 Street.- :•:::..
1.,
(2) Sites shall hav�k
e di>1ectaccess to •:a `_collector or arterial road designated on the
•••••••••:,•::::::,7,:..,...„::4N-::::::„.. : -i•'• .{:.
ioroughfare Plan >-. Sh\•r•ds include but are not limited to 43rd Avenue, 49th
treet, 4ti5 Street%MLK Blvd., 4:1 Street, US 1, and Old Dixie Highway.
(3)'" ti'No farmers ma ket site: shall be located closer than 1,500 feet to another farmers
(market site approu�ed undentl is section.
(b) Merchandise ;Items forksale shall be limited to fruits, vegetables, food (prepared and
unprepared), aiid:non-alcoholic beverages.
(c) Days and hours: Special events and re -occurring (regular) market events shall be limited to
three (3) days per week and eight (8) hours per day for sales activity.
(1)
Sales activity shall not occur between 9 pm and 8 am. Set-up and take-down activity
shall not occur between 10 pm and 7 am.
(2) Regular, re -occurring market events may be approved as specified in a temporary use
permit (TUP) approval letter. A TUP application may be re-newed upon re-
application and a finding of compliance with TUP regulations and any condition(s)
attached to the preceding TUP approval.
F•\Community Development\CurDev\Ordinances\20I6 Ordinances\2016- 972(giffordmarket).docx Attachment 3 1
182
ORDINANCE 2016-
(d) Traffic control, parking and security: Adequate traffic circulation, traffic control, vendor
and customer parking, pedestrian access, lighting, and security measures shall be provided
as required by Planning, Traffic Engineering, and the Sheriffs Office.
(e) Sanitary facilities and solid waste: Sanitary facilities and management of solid waste shall
be provided as required by the Health Department and Solid Waste.
(f) Vendors: Subject to Building, Fire Prevention, and Health Department approval, vendor set-
ups may include food trucks, tables, canopies, tents and similar structures as shown on an
approved temporary use permit (TUP) site plan sketch,.;;;::;;::
(1)Prior to anysales activityconducted by��
ari`n_div:idual vendor at a market or special
event, the individual vendor shall obtain ariy l'i'cense or approval required by the
Health Department, and shall providecdocumentatioii.of compliance with any such
requirement upon request.
''ti4. •,:. k; sem.
(g) Applicant/sponsor: The market applicant/5ponsor shall`provide authorization from the site
owner and shall post a $200 cash bond to guaranteeti:timely site clean iuj%:after each weekly
event. .;4;. :; •:. ;:� .
'. 1
(1) Sites shall be cleaned-up�w:itliin 48 hours of eacl :weekly event.
(2) The applicant sha11 provide t• i• the name'and..�contact\information for the person(s)
responsit le for managing the rriarket:or<specrWevent.
(h) Signs: Prior to commencement of sales aet;yity, all signs associated with a market or special
event, including terriporary. signs shall be pi:operly permitted. Banners, balloons, pennants,
comriori:flags;,and inflatable='displays shall be{prohibited.
•:•:•:::•:•:::•:::• M:...:,: •: �•. :}�; :•. v:v' :�;}}tiff}:.}• :_-�.
'r'%••.' y4 • .:-,:•••:,:..,„ �\1•�7'..�•:i�, : tiff •:.
(i) General criteria: *lie.general temporary use permit (TUP) criteria of section 972.06 shall
apply. ;•;•, ,
• p(i) Application;: Each tempo'use permit application for a market or special event shall
include a scab. site plarirsketch depicting entrances, exits, driveways, traffic circulation,
vendor set-up areas, customer and vendor parking, signs, sanitary facilities, solid waste
management item ;soundsystem items (if any), and lighting/security items.
(1) Each application shall be reviewed by Planning, Traffic Engineering, Fire
Prevention, Building, Solid Waste, the Sheriff's Office, and the Health Department.
SECTION #2: SEVERABILITY
If any clause, section or provision of this Ordinance shall be declared by a court of competent
jurisdiction to be unconstitutional or invalid for any cause or reason, the same shall be eliminated
from this Ordinance and the remaining portion of this Ordinance shall be in full force and effect and
be as valid as if such invalid portion thereof had not been incorporated therein.
F -\Community Development\CurDev\Ordinances\2016 Ordinances \2016- 972(giffordmarket).docx Attachment 3 2
183
ORDINANCE 2016 -
SECTION #3: REPEAL OF CONFLICTING ORDINANCES
The provisions of any other Indian River County ordinance that are inconsistent or in conflict with
the provisions of this Ordinance are repealed to the extent of such inconsistency or conflict.
SECTION #4: INCLUSION IN THE CODE OF LAWS AND ORDINANCES
The provisions of this Ordinance shall become and be made a part of the Code of Laws and
Ordinances of Indian River County, Florida. The sections of the Ordinance may be renumbered or
relettered to accomplish such, and the word "ordinance" may be changed to "section", "article", or
any other appropriate word.
SECTION #5: EFFECTIVE DATE
This Ordinance shall take effect upon filing with the Department of State.
This ordinance was advertised
hearing to be held on the
by Commissioner
following vote:
in the Press -Journal on the
day of , 2015, for a public
day of , 2015, at which time it was moved for adoption
, seconded by Commissioner , and adopted by the
Chairman Bob Solari
Vice Chairman Joseph E. Flescher
Commissioner Wesley S. Davis
Commissioner Tim Zorc
Commissioner Peter D. O'Bryan
BOARD OF COUNTY COMMISSIONERS
OF INDIAN RIVER COUNTY
The Chairman there upon declared the ordinance duly passed and adopted this day of
, 2016.
BY:
Bob Solari, Chairman
ATTEST: Jeffrey R. Smith, Clerk of Court and Comptroller
BY:
Deputy Clerk
F\Community Development\CurDev\Ordinances\2016 Ordinances \2016- 972(giffordmarket).docx Attachment 3 3
18
ORDINANCE 2016 -
This ordinance was filed with the Department of State on the following date:
APPROVED AS TO FORM AND LEGAL SUFFICIENCY
Dylan Reingold, County Attorney
APPROVED AS TO PLANNING MATTERS
Stan Boling, AICP; Community Development D,ir..ector
F•\Community Development\CurDev\Ordinances\20I6 Ordinances \2016- 972(giffordmarket).docx Attachment 3 4
185
INDIAN RIVER COUNTY, FLORIDA
MEMORANDUM
CONI Nil:\ I TY
UI::\"I I.0PNI NT
19, dam.
TO: Joseph A. Baird, County Administrator
DEPARTMENT HEAD CONCURRENCE
Stan Boling,
Community De
pment Director
FROM: Sasan Rohani, AICP > '
Chief, Long -Range Planning
DATE: December 1, 2015
RE: CONSIDERATION OF THE GIFFORD NEIGHBORHOOD PLAN ANNUAL
REPORT CARD FOR 2015
It is the requested that the following information be given formal consideration by the Board of County
Commissioners at its regular meeting of December 8, 2015.
DESCRIPTION AND CONDITIONS
From May 2013 through July 2014, the county performed an update of the 2002 Gifford
Neighborhood Plan. The updated plan was adopted by the Board of County Commissioners on July
15, 2014. That plan was the culmination of a grass roots effort by the Progressive Civic League of
Gifford, Gifford residents, and Indian River County to improve the quality of life and economic
conditions for Gifford residents. Through considerable interaction with residents of Gifford at
community meetings, county staff prepared the neighborhood plan which presents a strategy and a
series of actions to address issues, concerns, and opportunities identified by Gifford residents.
Approval of the plan committed the Board (as well as other responsible parties) to undertake specific
actions identified in the "action plan" section of the overall neighborhood plan.
Action 1.5 of the plan states the following:
"Each year, through 2020, the County Planning Division will provide a Gifford Neighborhood Plan
2014 action plan/implementation plan "report card" to the Progressive Civic League of Gifford and
will present the report card to the Board of County Commissioners at a Board of County
Commissioners meeting".
1
186
This report and the attached implementation matrix "report card" constitute the second annual report
card for the Gifford Neighborhood Plan 2014, and has been provided to the Progressive Civic League
of Gifford.
The Board is now to review the attached Gifford Neighborhood Plan annual report card for 2015.
ANALYSIS
The Gifford Neighborhood Plan 2014 is a 108 page plan that contains an introduction and
description of the planning process, data (existing conditions), analysis, action plan, implementation
and funding sections, and appendices containing reference information including a history of
Gifford. Following its July 15, 2014 approval, the plan has been implemented as specified in the
plan's action plan and implementation sections.
• Action Plan
The action plan section (strategies, objectives, and actions) is "the heart" of the neighborhood plan
(attachment # 2). As structured, the action plan contains 15 objectives that relate to major issues
and topics identified during community meetings. Following is the list of the neighborhood plan
objectives in the order presented in the plan:
1. Communication/Coordination
2. Housing Rehabilitation/Property Maintenance
3. Demolition/Repair of Dilapidated and Unsafe Structures
4. Housing Ownership
5. Economic Development/Employment/Technical Training
6. Illegal Uses, Non -conformities, and Land Use Compatibility
7. Sidewalk Improvements
8. Street Maintenance
9. 45th Street/ MLK Blvd "Main Street" Beautification and Improvements
10. Traffic/Safety Improvements
11. Drainage Improvements
12. Street Lighting
13. Park Improvements
14. Funding
15. Crime Prevention/ Law Enforcement.
Under each objective, there is a set of specific actions that contribute to meeting the objective. Each
action item identifies a specific action, a responsible party or parties, and either a completion date
(year) or an indication that the action is to be implemented on an on-going basis. Responsible
parties identified in the action plan include: the Planning Division, the Public Works Department,
the Parks Division, Code Enforcement, the Progressive Civic League of Gifford, the School Board,
Indian River State College, Road and Bridge, Traffic Engineering, Indian River Farms Water
Control District, the Metropolitan Planning Organization (MPO), the Health Department, the
Sheriff's Office, the County Attorney's Office, and the Indian River County Chamber of Commerce.
Overall, the plan contains 82 specific actions.
Community Development Department staff has coordinated with all responsible departments,
2
187
entities, and the Progressive Civic League of Gifford to ensure implementation of the plan's actions.
As shown on the attached "report card" matrix (attachment # 1), of the 82 actions in the plan, 15 had
2014 or 2015 due dates and all 15 of those actions were completed or are in progress (100%). In
addition, there are 42 ongoing actions in the plan that require periodic implementation (see last two
pages of attachment #1). All 42 ongoing actions have been completed/implemented (100%).
Finally, as indicated in the attached matrix, some actions due by 2016 have already been completed
or partially implemented. Larger projects called for in the action plan, such as the 45th Street
Beautification project, east Gifford drainage improvements project, and street lighting project are
moving forward and most likely will be done ahead of the schedule indicated in the action plan.
With these projects, staff from several departments have "stepped up" to obtain funding, design
projects, obtain easements, adjust or expand project scope, and implement construction of
improvements. In addition, communication between community leaders, residents and staff has
been effective.
FUNDING
Implementation of the Gifford Neighborhood Plan 2014 will require use of various current and
future funding sources. Funding sources will include the General Fund, gas taxes, sales taxes, the
MSTU, grants, and other appropriate funding sources. Beginning in 2014, larger projects in Gifford
were incorporated into the County's Capital Improvements Element (CIE). An updated copy of the
Gifford Neighborhood Plan Schedule of Capital Improvements is attached (attachment #3).
CONCLUSION
The neighborhood plan's "action plan" section contains a total of 82 actions; each action is related to
an objective and is structured to identify a specific task, a responsible party or parties, and a
completion date or indication that implementation is on-going. For the 2015 "report card" period, all
actions with a 2014 or 2015 due date, and ongoing actions, have been completed (100%).
RECOMMENDATION
Staff recommends that the Board of County Commissioners review and accept the Gifford
Neighborhood Plan 2015 implementation report card.
ATTACHMENTS
1. Implementation Matrix "Report Card"
2. Action Plan (strategies, objectives, and actions)
3. Gifford Neighborhood Plan Schedule of Capital Improvements
APPROVED AGENDA ITEM:
FOR: 72/0.
XFs821-util
BY:
Indian River Co,
Aped
Date
Admin.
:.
j2/07 -,J/5
Legal
'f 1
(
(L''l3
Budget
f
1405
Dept.
0.
/Z/l /iS
Risk Mgr.
FAC ninny Development\Gifford Plan\Staff Reports\GNP 2015 Report Card- BCC agenda item 12-8-2015.doc
3
188
GIFFORD NEIGHBORHOOD PLAN 2014 IMPLEMENTATION MATRIX
All Actions Sorted by Date
Action
Type of Action
Responsibility
Primary
Responsibility
Secondary
Timing
Date Action
Completed
3.1
Identify Dilapidated Housing Units to be Fixed or
Demolished in Gifford
Code Enforcement
PCLG
2014
Done
13.9
Apply for Grant for Trail at Martin Luther King
Park
MPO
Health Department
2014
Done
6.4
Revise LDRs Prohibiting Specific Industrial
Operations in West Gifford Area
Planning
2014
Done
9.1
Design Improvements and Beautification for 45th
Street
Public Works
MPO
2014
Done
5.14
Provide Chamber Membership Discounts
Chamber of Commerce
2015
Done
3.2
Develop and Distribute user friendly Brochure for
Property Maintenance and Code Enforcement
Code Enforcement
Building Division
2015
In progress
13.1
Make Improvements at Hosie -Schumann Park
Parks Division
Public Works
2015
Done
14.4
Apply for Recreation Development Assistance
Program Grants (FRDAP)
Parks Division
Public Works
2015
Done
9.4
Coordinate with Owners on ROW or easement for
45th Street Beautification
PCLG
Public Works/MPO
2015
Done
3.4
Identify Ways to Stabilize Post Demolition Sites
Planning
Building Division
2015
Done
5.6
Request Vocational Training Expansion
Planning
School Board/IRSC
2015
Done
(1/30/2015)
6.5
Revise LDRs to Allow Food/Produce Vendors on
Weekends in Designated Areas
Planning
2015
In Progress
12.1
Develop a Plan for Street Lighting
Public Works
PCLG
2015
Done
14.3
Apply for Transportation Alternatives Funds
Public Works
MPO
2015
Done
5.9
Request Coordination on Minority Teacher
Recruitment, Zero Tolerance Policy, Other School
Related Issues
School District
PCLG
2015
Done
(1/30/2015)
14.1
Consider Community Redevelopment Agency
(CRA) or Tax Increment Financing
County Attorney's Office
2016
14.2
Consider Safe Neighborhood Improvement
Districts
County Attorney's Office
2016
8.5
Seek Right of Way Donations (unplatted streets)
PCLG
Public Works
2016
2.1
Apply for CDBG Grant for Rehabilitating
Planning
2016
Action
Type of Action
Responsibility
Primary
Responsibility
Secondary
Timing
Date Action
Completed
Substandard Housing Units
2.2
Commit SHIP Funds for Housing Rehabilitation
Planning
2016
Done
9.2
Improve and Beautify 45th Street from U.S. #1 to
43rd Avenue
Public Works
MPO
2016
In progress
12.2
Improve Street Lighting at 41st Street/32nd
Avenue Intersection, and 49th Street
Public Works
2016
13.2
Make Improvements at Gifford Park
Public Works
Parks Division
2016
Done
10.3
Identify Appropriate School Zone Safety
Improvements
School District
Public Works/
Planning
2016
Done
0/30/2015)
13.7
Ensure Safety of Parks and Schools
Sheriff's Office
School
District/Residents/
PCLG
2016
Done
13.6
Design Redevelopment Plan for Old Landfill Site
Solid Waste
Public Works
2016
In progress
7.3
Repair and Connect Sidewalk along 45th Street,
from 58th Avenue to U.S. #1
Public Works
2017
In progress
11.7
Develop Scope for Culverting Canal on South Side
of 45th Street
Public Works
IRFWCD
2017
11.8
Identify Appropriate Safety Barriers at Canals
Public Works
IRFWCD
2017
3.3
Demolish and Replace Unsafe and Dilapidated
Units in Gifford with CDBG Funds
Planning
Building
2018
Ongoing
7.2
Repair and Connect Sidewalks Along 43`d Ave
between 41st and 49th Street
Public Works
MPO
2018
9.3
Improve and Beautify 45th Street with Partial
Culverting and Landscaping (Phase 2)
Public Works
MPO
2018
In progress
10.2
Signalize 58th Avenue/45th Street and 58th Avenue
and 49th Street
Public Works
2018
11.1
Identify Neighborhood Drainage Problems
Public Works
2018
In Progress
13.8
Evaluate and Consider Feasibility of Boat Ramp at
Gifford Dock Park
Public Works
2018
11.2
Maintain Stormwater System, Build Outfalls for
the east Gifford area to 41St Street retention pond
Public Works
2019
In progress
14.5
Implement Stormwater Improvement Project
Public Works
2019
In progress
8.3
Resurface 45th Street
Public Works
2020
In progress
8.6
Pave 32nd Avenue North of 43`d Street and 35th
Avenue North of 45th Street
Public Works
2020
2
Action
Type of Action
Responsibility
Primary
Responsibility
Secondary
Timing
Date Action
Completed
7.4
Provide Sidewalks along 41st Street and 49th Street
Public Works
MPO
2024
5.7
Set up Career Source Mobile Unit in Gifford
Career Source
PCLG
Ongoing
Done
5.3
Attract Business to Gifford (Enterprise Zone)
Chamber of Commerce
Ongoing
Done
5.4.
Provide Incentives to Businesses Locating Within
Enterprise Zone
Chamber of Commerce
Planning
Ongoing
Done
5.5
Provide Technical Assistance to Minority
Businesses
Chamber of Commerce
Planning
Ongoing
Done
5.8
Hold Annual Job/Apprenticeship Fair
Chamber of Commerce
PCLG
Ongoing
Done
5.13
Educate Residents Regarding Enterprise Zone
Chamber of Commerce
Planning
Ongoing
Done
6.1
Conduct Code Enforcement Sweeps
Code Enforcement
Sheriff's
Office/Health
Department
Ongoing
Done
6.2
Conduct Code Enf. Action Against Illegal Uses
Code Enforcement
Ongoing
Done
6.3
Conduct Code Enforcement Monitoring
Code Enforcement
Ongoing
Done
15.2
Concentrate Code Enforcement on sites With
Code Violations Contributing to Crime
Code Enforcement
Sheriff's Office
Ongoing
Done
15.5
Attend COPE Meetings
Code Enforcement
Ongoing
Done -
5.12
Ensure Availability of Computers to Community
Gifford Youth Activity
Center
Ongoing
Done
11.3
Maintain Canals
IRFWCD
Ongoing
Done
7.1
Determine Funding Opportunities for Sidewalks
MPO
Public Works
Ongoing
Done
13.3
Maintain a Security Unit at Gifford Park
Parks Division
Public Works
Ongoing
_
Done
13.4
Maintain Gifford Park Ballfields
Parks Division
Public Works
Ongoing
_
Done
13.5
Maintain, Replace, and Repair Gifford Park and
Hosie Schumann Park Playground Equipment
Parks Division
Public Works
Ongoing
Done
2.5
Assist with forming Neighborhood Association
(Property Maintenance)
PCLG
Planning
Ongoing
Done,
Assistance
provided as
needed
2.6
Organize Community Day Cleanups
PCLG '
Ongoing
Done (3/21/15)
5.11
Host Community Meeting with School District
Staff
PCLG
School Board
Ongoing
Done
(1/30/2015)
11.5
Monitor Stormwater Facilities and Report Issues
PCLG
Residents
Ongoing
Done
11.6
Monitor Culverts/Ditches and Report Problems
PCLG
IRFWCD
Ongoing
Done
1.1
Maintain Gifford Interested Parties E-mail List
Planning
Ongoing
Done
3
Action
Type of Action
Responsibility
Primary
Responsibility
Secondary
Timing
Date Action
Completed
1.2
Notify Interested Parties of Any Applications
Planning
Ongoing
Done
1.3
Maintain Gifford Information link on County
Website
Planning
Ongoing
Done
1.4
Conduct Information/Input Meetings for County
Projects in Gifford
Planning
Ongoing
Done
2.3
Distribute SHIP Information Package
Planning
Ongoing
Done
2.4
Target SHIP Rehabilitation Assistance for East
Gifford
Planning
Ongoing
Done
4.1
Present Housing Information to Gifford Residents
Planning
Ongoing
Done
4.2
Host Housing Fair
Planning
Financial
Inst./PCLG
Ongoing
Done
(11/2/2015)
1.5
Present Annual GNP Actions Report Card
Planning
Public Works
Ongoing •
Done
5.1
Promote Commercial and Industrial Development
in Gifford
Planning
Building
Ongoing
Done
5.2
Provide Incentives to Businesses That Want to
Locate at Airport Property
Planning
Vero Beach Airport
Director
Ongoing
Done
11.4
Coordinate with IRFWCD Stormwater Facilities
Public Works
IRFWCD
Ongoing
Ongoing_
5.10
Hold Procurement Workshops in Gifford
Purchasing Division
Ongoing
Done
8.4
Repair Potholes on Publicly Dedicated Streets
Road and Bridge
Public Works
Ongoing
Done
8.1
Monitor Street Conditions
Road and Bridge
Public Works
Ongoing
Done
8.2
Repair or Resurface Publicly Dedicated Roads
Road and Bridge
Public Works
Ongoing
Done
15.1
Allocate Law Enforcement Resources
Sheriff's Office
Ongoing
Done
15.3
Enforce Posted Speed Limits
Sheriff's Office
Ongoing
Done
15.4
Enforce Against Noise Violations
Sheriff's Office
Ongoing
Done
10.1
Monitor Traffic Volumes and Accident Rates
Traffic Engineering
Public Works
Ongoing
Done
F \Community Development\Gifford Plan\2014 update\GNP 2014 Implementation\GNP Main 2024 Imp. Matrix sorted by date.doc
4
Gifford Neighborhood Plan 2014
NEIGHBORHOOD ACTION PLAN
The neighborhood action plan component of the Gifford Neighborhood Plan 2014 identifies plan goals, strategies to achieve each
goal, and actions to be taken to implement the plan. As structured, the plan is results oriented, with specific actions programmed for
implementation.
Gifford Neighborhood Plan Goal
The goal of the Gifford Neighborhood Plan 2014 is to revitalize the Gifford area as a safe community, maintaining its
traditions ("Gifford Forever"), with good quality housing, adequate physical infrastructure, well maintained neighborhoods
and public spaces, sufficient -economic opportunities, and vibrant community activities.
Gifford Neighborhood Plan Strategies
For each major issue identified in the Analysis Section of this plan, an overall strategy has been developed. Each strategy provides a
blueprint for addressing the issue, solving identified problems, and pursuing desired opportunities. Associated with each strategy are
objectives and actions.
While the strategies establish the general framework for addressing each issue, objectives associated with each strategy set reasonable
accomplishments to be met by specified time frames. Related to each objective are actions to be undertaken by appropriate parties.
Those actions, when undertaken, should lead to accomplishment of the objectives.
•
Because the Gifford Neighborhood Plan 2014 is a coordinated effort among a number of groups, there are several
agencies/organizations with. responsibility for taking actions identified in the plan. Only through the coordinated efforts of these
agencies/organizations can the plan's objectives be met.
i
fU Community Development Indian River County 67
Gifford Neighborhood Plan 2014
COMMUNICATION & COORDINATION
Communication and Coordination Background and Strategy: Currently, the County has a general policy of
maintaining good, reliable, and on-going communication with Gifford residents and interested parties regarding
County -related plans and activities that affect the Gifford area. The County needs to formalize and expand that
general policy by maintaining existing communication/coordination procedures and by broadening information access
and input opportunities for Gifford residents and interested parties with respect to County activities that affect the
Gifford area, and by incorporating those procedures and opportunities into this plan.
Objective 1. Communication and Coordination
By 2015, an enhanced communication and coordination process will be in place regarding County activities that affect the Gifford
area.
Action 1.1: The County will maintain and continually update its "Gifford Interested Parties" e-mail group, and will add any party that
requests to be added to that e-mail group.
Action 1.2: The County will notify by e-mail every party on the "Gifford Interested Parties" e-mail group of any application for a
proposed development project in the Gifford area scheduled for review by the. County's Technical Review Committee, Planning and
Zoning Commission, and Board of County Commissioners.
Action 1.3: The County will maintain a "Gifford" informational link on its website (www.irccdd.com), including items such as this
plan, reports on major projects and development proposals in Gifford, and "report card" presentations (see action 1.5 below).
Action 1.4: The County will hold an information and input meeting in Gifford for any significant development regulation initiative in
Gifford and for any significant proposed County project within Gifford, including roadway and intersection expansions, major parks
and beautification projects, and new County buildings and community facilities. The County will invite any applicant proposing a
significant land use or zoning change in Gifford to conduct a presentation and input meeting in Gifford, with County staff in
attendance.
Action 1.5: Each year, through 2020, the County Planning Division will provide a Gifford Neighborhood Plan 2014 action
plan/implementation plan "report card" to the Progressive Civic League of Gifford and will present the report card to the Board of
County Commissioners at a Board of County Commissioners meeting.
Community Development
Indian River County 68
Gifford Neighborhood Plan 2014
HOUSING
Housing Background and Strategy: One of the most significant and most visible problems in Gifford is poor housing
conditions, especially in the east Gifford area. To address that issue, the County, the Progressive Civic League of
Gifford, Gifford residents, non-profit groups, and private sector interests will need to support or engage in the
rehabilitation of substandard housing units, remove dilapidated units and unsafe structures, and build new housing.
As part of that effort, the County's role will be to provide state and localfunds for housing rehabilitation and new
construction, to undertake or support housing rehabilitation with federal funds, to remove dilapidated housing and
unsafe structures using local and other funds, and to assist in establishing viable neighborhood associations to promote
property maintenance and address neighborhood issues. Non-profit organizations, such as Habitat for Humanity
Every Dream Has a Price, and any other recognized housing agency or provider will need to continue building new
homes and rehabilitating existing homes in Gifford and providing pre and postconstruction mentoring to their clients.
In that effort, community groups, particularly the Progressive Civic League of Gifford, have a vital role. Those
groups need to inform Gifford residents of the various local, state, and non-profit group programs available for
housing ownership and/or rehabilitation, encourage residents to participate in those programs, and bring together
residents and providers of housing assistance.
Objective 2. Housing Rehabilitation/ Property Maintenance
By 2018, at least 100 substandard residential units in east Gifford will have been rehabilitated.
Action 2.1 — By 2016, the County will apply for Community Development Block Grant (CDBG) funds to rehabilitate 20 or more
substandard housing units in the east Gifford area.
Action 2.2 — By 2016, the County will commit up to $250,000 of SHIP funds as a match for CDBG funds.
Action 2.3 — Each year, the County will coordinate with community leaders and, through Gifford civic organizations and places of
worship, distribute SHIP program informational packages that provide information regarding the County's rehabilitation assistance
program to Gifford residents.
Community Development
Indian River County 69
Gifford Neighborhood Plan 2014
Action 2.4 — Each year, the County will target SHIP rehabilitation program efforts for Gifford residents, especially east Gifford
residents.
Action 2.5 — Each year, the County will coordinate with community leaders to identify Gifford residents interested in forming a
voluntary neighborhood association and will assist the residents in forming the association.
Action 2.6 — At least twice a year, the Progressive Civic League of Gifford will organize community day clean ups in the Gifford area
and will coordinate with the County Solid Waste District which will provide dumpsters for each clean up day event.
Objective 3. Demolition or Repair of Dilapidated Housing Units and Unsafe Structures
By 2016, at least 10 dilapidated residential units or unsafe structures in east Gifford will have been demolished or repaired, and by
2020, at least 30 dilapidated residential units or unsafe structures in east Gifford will have been demolished or repaired.
Action 3.1 — In 2014, and each year thereafter through 2020, County Code Enforcement, in coordination with community leaders,
non-profit housing assistance organizations, the Health DEpartment,and the Building Department, will identify 5 or more dilapidated
housing units or unsafe structures, notify the owners to fix or demolish the dilapidated units or unsafe structures, and initiate the
County's building condemnation and demolition process when appropriate. Generally, dilapidated wood houses will be demolished,
and concrete block houses will be rehabilitated whenever appropriate.
Action 3.2 — By 2015, County Code Enforcement, in coordination with the Building Division, will prepare and distribute to Gifford
residents and owners of rental properties in Gifford a user-friendly brochure regarding property maintenance rules and how to report
suspected maintenance violations to County Code Enforcement. In addition, the County will provide an informational link to the
information on the County's website.
Action 3.3 — By 2018, the County will apply for CDBG funds for demolition or repair of dilapidated housing units and unsafe
structures in the east Gifford area.
Action 3.4 — By 2015, the County will coordinate with community leaders and identify ways to stabilize post -demolition sites that
include weed -related nuisances through weed removal, weed -control, grass -seeding, or similar techniques performed as part of the
demolition project, and will include such techniques as part of demolition project scopes of work, where appropriate.
Community Development
Indian River County 70
Gifford Neighborhood Plan 2014
Objective 4. Housing Ownership
By 2020, the number of owner occupied housing units in east Gifford will have been increased by 50 units.
Action.4.1 — At least once each year, County staff will coordinate with community leaders and meet with residents in east Gifford to
present information regarding the County's downpayment/closing cost loan assistance SHIP program.
Action 4:2— At least once each. year, County staff will assist, and local financial institutions will host a housing fair in Gifford to
inform Gifford residents of available housing loan programs, to provide housing assistance information, and to provide personal
contact information.
ECONOMIC DEVELOPMENT/ EMPLOYMENT/VOCATIONAL TRAINING
Economic Development/ EmploymentfVocational Training Background and Strategy: One of the most significant issues -
facing Gifford is unemployment and under -employment. Because unemployment and underemployment are contributors to
crime, poverty, poor housing conditions, and other problems, reducing unemployment and under employment can __
significantly improvecommunity conditions. Currently, areas adjacent to Gifford have some of the highest concentrations of
jobs in the County. To solve the unemployment and under employment problem in Gifford, more jobs need to be created. In
addition, Gifford residents must be better trained to qualify for jobs and be brought together with potential employers to
have good access to jobs. These solutions will require action by the County Chamber of Commerce with respect to job
creation, and the School Board, Indian River State College, and various work force agencies with .respect to providing
vocational pathways and job training, and promoting commercial/industrial development within Gifford area.
Objective 5. Economic Development/Employment/Technical Training
By 2020, Gifford's unemployment rate will be 2 percentage points lower than the five year average for 2007-2011 (11.10%) by
implementing the following actions. In addition, by 2020, the Community Disadvantage Index for Census Tract 503.02 (Gifford
area) will be lower than the current index of 10, by decreasing the percentage of persons below the federal poverty line and by
reducing the percentage of persons receiving public assistance such as food stamps, through the following actions that will lead to
improved educational attainment and employment opportunities.
Community Development
Indian River County 71
Gifford Neighborhood Plan 2014
Action 5.1 - The County will promote appropriate commercial and industrial development by expediting review of permits for
commercial and industrial development in Gifford, and by applying for CDBG funds whenever possible to fund infrastructure and
building improvements to serve commercial and industrial uses in Gifford.
Action 5.2 — As the City of Vero Beach continues to promote industrial development on Airport property, the County will coordinate
with qualified businesses wanting to locate on airport property and provide economic development incentives for such businesses.
Action 5.3 - The Indian River County Chamber of Commerce will continue to promote Gifford as being part of the Enterprise Zone
and will encourage businesses to participate in job fair and job apprenticeship activities that serve Gifford.
Action 5A:- The County will continue to provide businesses that expand or locate within the Enterprise Zone with a 10% bonus as
part of the County's job grant program. In addition, the County will continue to provide bonus scoring and associated increased
award amounts for tax abatement applications for businesses that expand or locate within the Enterprise Zone.
Action 5.5 - The County and Chamber will providetechnical assistance to minority owned businesses in Gifford by helping business
owners and representatives apply for economic development funding from applicable local, County, state, and federal programs.
Action 5.6 — By 2015, the County will request that the School District and Indian River State College maintain and consider
expanding their technical/vocational programs offered to Gifford area residents.
Action 5.7 — The Career Source Mobile Unit recently has been and will continue to be set up at the Gifford Youth Activity Center at
least one day a week to assist Gifford residents in finding jobs, preparing resumes, and preparing for job interviews.
Action 5.8 — Each year, the Chamber in coordination with the Progressive Civic League of Gifford will host a job/apprenticeship fair
in Gifford. The County, the Progressive Civic League of Gifford, and the Chamber will contact and recruit local businesses to
participate in Gifford job/apprenticeship fairs.
Action 5.9 — By 2015, the County will request that the School District consider coordinating with the Gifford community regarding
the District's recruitment of minority teachers, the District's Zero Tolerance policies, and practices, and other school related issues of
interest to the District or residents.
Action 5.10 - At least once a year, the County will hold a procurement workshop in Gifford and encourage Gifford residents and
businesses to apply for available County jobs. At each workshop, the County will also present its minority recruitment policy and
conduct recruitment activities. The Progressive Civic League of Gifford will assist with informing residents of each workshop.
Community Development Indian River County 72
Gifford Neighborhood.Plan 2014
Action 5.11 — Each year, the Progressive Civic League of Gifford and other organizations active in Gifford will host a community
meeting with School District staff, parents, and students, to identify ways to improve Gifford's student performance and high school
graduation rate.
Action 5.12 — Each year, the Gifford Youth Activity Center (GYAC) will evaluate its computer usage by Gifford residents and ensure
that there are sufficient computers at the GYAC for all potential users.
Action 5.13: - The County and the Chamber will support continuation of the Enterprise Zone and educate Gifford residents and
businesses regarding the incentives available through the Enterprise Zone designation by holding at least one education meeting per
year in Gifford.
Action 5.14: - By 2015, the County will request that the Chamber consider providing chamber membership discounts for Gifford
businesses located within the Enterprise Zone.
ILLEGAL USES AND NON -CONFORMITIES, LAND USE COMPATIBILITY
Land Use Compatibility, Illegal Uses and Non -Conformities Background and Strategy: To maintain the integrity of a
community, illegal land uses must be identified and eliminated and non -conformities must be eliminated or upgraded
and brought closer to compliance with current codes: In addition, codes must be periodically evaluated and sometimes
revised to adequately address compatibility. In Gifford, illegal rooming houses and bars disrupt neighborhoods,
reduce property values, and inhibit investment. It is important not only to remove those illegal uses, but also to
prevent their re-establishment. To eliminate illegal uses, address non -conformities, and address land use
incompatibilities, the County will use its regulatory authority. This will involve multi -agency sweeps, code
enforcement action,, coordination with local community groups and organizations, evaluation and revision of codes
when warranted, and implementation of codes. To ensure compatibility with surrounding residential areas, the
County must apply and enforce its non -conformities regulations in Gifford, and complete the West Gifford Industry
and Commerce (WGIC) initiative to revise the list of permitted uses in the West Gifford industrial area and
implement those revised regulations. In addition, to promote and adequately regulate the return of a traditional use in
Gifford, the County will consider changing its zoning code to allow temporary fruit and vegetable sales, as well as food
vending, in certain locations in Gifford.
Community Development
Indian River County 73
Gifford Neighborhood Plan 2014
Objective 6. Illegal Uses, Non -Conformities, and Land Use Compatibility
By 2017, all illegal uses in Gifford will have been eliminated, and by 2020 all non -conformities will be eliminated or upgraded to be
brought closer to compliance with current codes.
Action 6.1 — Each year, County Code Enforcement will coordinate with the Sheriffs Office, the Building Division, the Fire Division,
and the Health Department to target, plan, and conduct regular enforcement sweeps of suspected illegal uses (use violations) and
violations of environmental regulations in Gifford.
Action 6.2 — County Code Enforcement will initiate or assist in the initiation of appropriate enforcement action against identified
illegal uses.
Action. 6.3 — County Code Enforcement will regularly monitor properties against which code enforcement action has been taken to
ensure on-going code compliance.
Action 6.4 — By 2014, the County will revise its Land Development Regulations (LDRs) to prohibit heavy industrial uses such as
sawmills, steel mills, textile mills, landfills, and cement manufacturing plants, to strictly regulate concrete batch plants and
demolition debris facilities, and to specially regulate new mulching operations and mulch operation expansions in the West Gifford
industrial area located between 43`1 Avenue and 58th Avenue.
Action 6.5 - By 2015, the County will consider revising its Land Development Regulations (LDRs) to allow food and produce
vendors for weekend markets and special events in designated areas in Gifford, subject to special temporary use regulations.
INFRASTRUCTURE
Infrastructure Background and Strategy: Adequate infrastructure is important for every community. In the early
1980's in Gifford, most of the public streets were paved and a system of water and sewer lines were installed. Street
lighting and sidewalks exist along major roads, although some critical gaps exist. Drainage problems occur in some
areas. Maintenance of existing facilities is needed and there is also a need to construct additional infrastructure in
some areas. Most important is beautification of Gifford's "Main Street" (45th Street aka Martin Luther King Jr.
Boulevard), filling-in sidewalk gaps and gaps in street lighting coverage, road resurfacing, and targeted drainage
improvements. In most cases, the County is responsible for these activities. Some activities, such as road resurfacing,
are being undertaken on a regular basis according to a Countywide schedule. Other activities, such as 45th Street
beautification and sidewalk construction, involve special projects and sometimes special funding. Besides conducting
Community Development Indian River County 74
Gifford Neighborhood Plan.2014
maintenance activities, the County will provide various infrastructure improvements and enhancements that serve the
Gifford community.
Objective 7. Sidewalk Improvements
By 2017, there will be continuous sidewalks in place along 45th Street, from 43rd Avenue to U.S. #1 and by 2021 along 45th Street
from 43rd Avenue to 58th Avenue, and by 2021 along 43rd Avenue from 49th Street to 26th Street/Aviation Boulevard, and by 2024
along 41" Street and 49th Street from 58th Avenue to U.S. #1.
Action 7.1 — Each year, through 2020, the MPO will determine if any funding opportunities are available for sidewalks and trails in
the Gifford area, and will apply for any available funds. The MPO will notify the Progressive Civic League of Gifford of potential
funding opportunities.
Action 7.2 — By 2018, the County will repair and connect the sidewalk along 43rd Avenue between 41" Street and 49th Street, and by
2020 the County will construct a sidewalk along 43rd Avenue from 41" Street to 26th Street/Aviation Boulevard.
Action 7.3 — By 2017, the County Public Works Department will repair, connect, and construct the sidewalk along 45th Street, from
43rd Avenue to U.S. #1 and by 2021 along 45th from 43rd Avenue to 58th Avenue, where necessary right-of-way is available (has been
acquired). The County will seek to install segments of a 45th Street sidewalk between 43rd Avenue and 58th Avenue prior to 2021.
Action 7.4 — By 2024, the County Public Works Department will repair, connect, and construct a sidewalk along 41' Street from 58th
Avenue to U.S. #1, and a sidewalk along 49th Street from Fire Station 12 to U.S. #1, where necessary right-of-way is available (has
been acquired) and adequate funding has been obtained.
Objective 8. Street Maintenance
All publically dedicated streets in Gifford will continue to be adequately maintained through resurfacing projects. Adequate
maintenance is defined as a ranking of 1, 2, 3, or 4 on the Road and Bridge Roadway Maintenance Condition Inventory which ranks
road conditions 1-5 from best to worst. Roads ranked in 2014 as a 4 or 5 include 34th Avenue from 45th Street to 49th Street, 35th
Avenue from 47th Street to 49th Street, and 38th Avenue from 45th Street to 47th Street.
Action 8.1 — Each year, the County Road and Bridge Division will monitor publicly dedicated street conditions in Gifford, rank
projects for resurfacing and/or repair, and schedule resurfacing projects for roadways ranked 5. Each year, a copy of the latest annual
report and any resurfacing schedule will be provided to the Progressive Civic League of Gifford.
Community Development Indian River County 75
Gifford Neighborhood Plan 2014
Action 8.2 — Each year, the County Road and Bridge Division will repair or resurface any publicly dedicated street in Gifford with a
ranking of 5. Priority will be given to resurfacing 34th Avenue north of 45th Street.
Action 8.3 — By 2020, the County Public Works Department will resurface 45th Street from U.S. #1 to 43rd Avenue.
Action 8.4 — On an on-going basis, the County Road and Bridge Division will investigate all pothole complaints and fix potholes on
publically dedicated streets in Gifford.
Action 8.5 — By 20.16, the Progressive Civic League of Gifford will coordinate with property owners along 32nd Avenue north of 43r1
Street, and 35th Avenue north of 45th Street, to obtain commitments for right-of-way donations so that those roads can be considered
for dedication to and acceptance by the County for improvement and maintenance.
Action 8.6 — By 2020, the County Public Works Department will pave 32nd Avenue north of 43r1 Street, and 35th Avenue north of
45th Street if needed rights-of-way are donated to and accepted by the County and adequate funding for paving has been obtained.
Objective 9. 45th Street "Main Street" Beautification and Improvements
By 2020, 45th Street will be improved and beautified as Gifford's "Main Street".
Action 9.1 — By 2014, the County will design a phased improvement and beautification plan for 45th Street between 43`d Avenue and
U.S. #1, with input from Gifford residents at a community meeting in Gifford.
Action 9.2 — By 2016, the County will improve and beautify the segment of 45th Street from 43rd Avenue to U.S. #1 with "Phase 1"
improvements consisting of the following:
• Widened shoulders/bike lanes (both sides of 45th Street)
• Street lights, as needed,to fill-in street lighting coverage gaps
• Curbing improvements along certain portions of the north side of 45th'Street
• Re -surfaced sidestreet approaches on the north side of 45th Street, where appropriate
• Hardscape and landscaping improvements along certain portions of the north side of 45th Street
• Westbound right turn lane at 28th Court
Action 9.3 — By 2018, the County will improve and beautify the segment of 45th Street from 43rd Avenue .to U.S. #1 with "Phase 2"
improvements consisting of the following:
Community Development Indian River County 76
Gifford Neighborhood Plan 2014
• Culverting certain portions of the canal on the south side of 45th Street
• Landscaping improvements along the south side of 45th Street in the.culverted areas, where appropriate
Action 9.4 — By 2015, the County will seek any needed right-of-way or easement with assistance from. the Progressive Civic League
of Gifford from property owners along 45th Street necessary for the 45th Street beautification project east of 43rd Avenue and for 45th
Street sidewalk improvements west of 43`d Avenue.
Objective 10. Traffic/Safety Improvements
By 2020, traffic safety improvements in Gifford will be identified and completed, and by 2016 appropriate school safety
improvements at Gifford Middle School will be identified.
Action 10.1 — In 2015, 2017, and 2019, the County Traffic Engineering Division will monitor traffic volumes and crash rates of all
major intersections in Gifford. When warrants are met, a schedule will be developed for signalization. Each report, along with any
schedule, will be provided to the Board of County Commissioners and to the Progressive Civic League of Gifford.
Action 10.2 — By 2018, the County will signalize and/or improve the 58th Avenue/45th Street and 58th Avenue 49th Street
intersections, if adequate right-of-way has been obtained. The Progressive Civic League of Gifford will assist the County during the
right-of-way acquisition process.
Action .10.3 - By 2016, the County will coordinate with the School District to identify appropriate school zone safety improvements
such as improved signing and school drop-off and pick up area improvements at Gifford Middle School, and will coordinate with the
District on providing identified improvements in a timely manner.
Objective 11. Drainage Improvements
By 2020, there will be adequate drainage systems in Gifford neighborhoods to handle a 10 year/24 hour storm event, where adequate
outfall can be obtained.
Action 11.1 — By 2018, the County Public Works Department will identify all neighborhood drainage system problems in Gifford,
evaluate potential solutions, and report its findings to the Progressive Civic Leagueand the Board of County Commissioners.
Action 11.2 — Each year, the County's Public Works Department will maintain the stormwater management system that serves the
portion of east Gifford which is not part of the Indian River Farms Water Control District (IRFWCD). By 2019, the Public Works
Community Development Indian River County 77
Gifford Neighborhood Plan 2014
Department will build ditches., canals, or other similar means that provide outfall from the subject area to the 4151 Street retention
pond. [Relates to Action 14.5]
Action 11.3 — Each year, the Indian River Farms Water Control District (IRFWCD) will continue to maintain its canals and drainage
system within the Gifford area.
Action 11.4 — Each year, the County's Public Works Department will share its list of locations with drainage problems with the
Indian River Farms Water Control District (IRFWCD) and request any appropriate District maintenance activities or improvements
needed to address drainage problems.
Action 1.1.5 — Each year, the Progressive Civic League of Gifford will encourage Gifford residents to monitor all canals and
stormwater facilities within Gifford and report any dumping of grass clippings or other debris into stormwater management facilities
to Code Enforcement and to the Progressive Civic League of Gifford. Planning Division staff will provide updated Code
Enforcement contact information to Gifford residents.
Action 11.6 — Each year, the Progressive Civic League of Gifford will encourage residents to notify the County Public Works
Department and IRFWCD of clogged culverts or slow moving water in ditches. Planning Division staff will provide updated County
Public Works and IRFWCD contact information to Gifford residents.
Action 11.7 — By2017, the County Public Works Department will coordinate with the Indian River Farms Water Control District and
develop a scope of work for culverting the canal on the south side of 45th Street, east of 43rd Avenue, in segments and as a whole
project. In addition, after a scope of work for culverting is developed, the County and MPO will seek funding for culverting
improvements.
Action 11.8 — 13y 2017, the County's Public Works Department will coordinate with the Indian River Farms Water Control District
(IRFWCD), identify any appropriate safety barriers along canals in Gifford that are warranted by accident data and that the .District
will allow, and report its findings to the Board of County Commissioners and the Progressive Civic League of Gifford. Findings shall
include an evaluation of culverting improvements associated with Action 9.3.
Objective 12. Street Lighting
By 2017, major streets within Gifford will have streetlighting without any gaps in lighting coverage.
Community Development Indian River County 78
Gifford Neighborhood Plan 2014
Action 12.1 — By 2015, the County's Public Works Department will meet with the Progressive Civic League of Gifford and Gifford
residents and will develop a plan for enhanced street lighting in Gifford, the cost of which will be paid through the Gifford street
lighting district.
Action 12.2 — By 2016, as requested by Gifford residents, the County's Public Works Department will coordinate with street lighting
providers to provide street lighting at 41St Street /32nd Avenue, along 49th Street from 58th Avenue to U.S. Highway #1, and any other
street lighting improvements identified in the Action 12.1 street lighting plan for which adequate funding has been obtained.
Objective 13. Park Improvements
By 2016, parks and public places in Gifford will be improved to increase opportunities for recreational and community activities for
Gifford residents, and by 2018; the County will consider the feasibility of building a boat ramp at Gifford Dock park.
Action. 13.1 — By 2015, the Parks Division will clean and remove debris, trim Australian pine trees, repaint picnic tables and benches,
clean and enhance picnic areas, clean and repair playground equipment, and repaint and change nets atbasketball courts in the. Hosie -
Schumann Park, and by 2016, the Parks Division will build or schedule for construction a pavilion in the Hosie -Schumann park.
Action 13.2 — By 2016, the Parks Division will improve the football field; the senior league baseball field, and the little league field
by adding topsoil, grade and sprigged fields with Bermuda grass, additional irrigation, a new score board, concession stand upgrades
and other improvements within Gifford Park. Parks Division also will install security lights from the park entrance to little league
field.
Action 13.3 - The Parks Division and Sheriffs Office will maintain a Sheriff's Office security unit at Gifford Park, as needed.
Action 13.4 — The Parks Division will maintain the Gifford park ball fields play area, dugout, and lighting on an on-going basis.
Action 13.5 — The Parks Division will maintain, replace, and repair playground equipment, as needed, in Gifford park and Hosie
Schumann park.
Action 13.6 — By 2016, the County will prepare plans, seek FDEP/EPA approval, and seek funding for redevelopment of the 41st
Street Old Landfill Site for community and/or recreational uses.
Action 13.7- By 2016, the Progressive Civic League of Gifford will invite representatives from the County Parks and Recreation
Division, the Sheriff's Office, and the School District, along with residents to a meeting in Gifford to develop specific actions and
assigned responsibilities for each action to ensure that parks and schools are safe for small children.
Community Development Indian River County 79
Gifford Neighborhood Plan 2014
Action 13.8 — By 2018, the Public Works Department will study the feasibility of constructing a boat ramp at Gifford Dock Park and
report its findings to the Board of County Commissioners and the Progressive Civic League of Gifford.
Action 13.9 — By 2014, the County/MPO will apply for state funding to build a walking trail at.the Martin Luther King Park, and the
County will commit local matching funds necessary for the state funding application.
Objective 14. Funding
By 2017, there will be multiple dedicated funding sources in place to fund infrastructure improvements in the Gifford area.
Action 14.1 — By 2016, the County will consider establishing a Community Redevelopment Agency (CRA) district or a tax
increment financing mechanism in an area within, Gifford to promote economic and community development.
Action 14.2 — By 2016, the County will consider establishing in Gifford a Safe Neighborhood Improvement District (state authorized
program) to reduce crime through innovative design techniques and improvements, and toapply for associated funding.
Action 14.3 — By 2015, the County Public Works Department will apply for funding from Moving Ahead for Progress for the 21'
Century Transportation Alternatives or other appropriate programs such as MAP -21 for bus stops, bike lanes, sidewalks, and traffic
calming improvements in the Gifford area where adequate right-of-way exists.
Action 14.4 — By 2015, the County Parks Division will apply for Florida Recreation Development Assistance Program (FRDAP)
grants for maintaining and improving parks within the Gifford area.
Action 14.5 — By 2019, the County's Public Works Department will utilize funds from the Municipal Service Benefit Unit East
Gifford Stormwater Watershed Area for an additional stormwater improvement project, such as outfall ditches from low-lying areas
to the 41St Street retention pond, for that area of Gifford that is not under the authority of a water control district. [Relates to Action
11.2]
Community Development Indian River County 80
Gifford Neighborhood Pian 2014
CRIME PREVENTION AND. LAW ENFORCEMENT
Crime Prevention Background Strategy: Reducing Gifford's crime rate is an important component in achieving the overall
plan goal. Like most community issues, crime reduction requires coordinated action by various groups and agencies. While
many of this plan's strategies including code enforcement, infrastructure improvements, and improved street lighting, may
help reduce the crime rate, there is still a need for coordinated, targeted, and sustained crime -prevention actions. Those
efforts will involve the Sheriff's Office maintaining its current level of resource commitment to the Gifford area, the County
coordinating and continuing its code enforcement activities, and residents cooperating with law and code enforcement
agencies.
Objective 15. Crime Prevention and Law Enforcement
By 2018, the crime rate in Gifford will be ten percent lower than 2013 levels.
Action 15.1 — Each year through 2020, the Sheriff's Office will maintain its current level of resource allocation for law enforcement
in Gifford.
Action 15.2 — Each year through 2020, the County will coordinate with the Sheriff's Office in order to focus code enforcement
activities on sites with code violations which contribute to or have the potential to contribute to Gifford's crime rate.
Action 15.3 - The Sheriff's Office will enforce all posted speed limits in Gifford.
Action 15.4 - The Sheriffs Office will conduct enforcement actions against noise, including loud music that violates codes, drug
dealing, and traffic violations.
Action 15.5 — Each year through 2020, County Code Enforcement staff will attend one or more COPE meetings as needed in order to
coordinate code enforcement efforts with the Sheriff's Office.
Community Development
Indian River County 81
Gifford Neighborhood Plan Schedule of Capital Improvements
Espe.wl» 7^'•rn7704fF;;,';(.;' Igy,"r,4!::i 7Kf5:46..Y EX",'&3','l'
+.k...,,� , 0000.
tFY.2111J/14'9 7
!F.YI2UI4/i32.'y.f
P,Y;2►IS116:,z't
pY icii71,r,!'t:
6 'i2o17Il 99,,
F,Y:21116/1950jtO;
I;Y:2nIM20'..7.: ;)TF,Yd2026/21S"�1 .F',Y:221121/22'A^'i'.:,;il?Yi202:P7N",i,L't"F.Y:N23247'?;$,
2A'ctl "",Triiil;lew?7 •:,(j
'!
Revers:r'S:wr�cer'Y^+'I°m^,.S'� �::>'4
._. ... ,>< .. 4 •,�
45th Street Bea.t111cat►. Deign Phase (Axl inr) 9.11
-
S
It,•••Oo• 6 I:nOnrcrin_
S 29.4X6)
S 231501
Grant 11)1:11)
n,•.Ion .S /:ncinrcrine
5 12.5(6)16)
1 0,219)01
S 20,76)
Gag Ins
14C1r'49.7.,01 '•',. 'A. .B°eXE'Lf.':74oV924")2k ,St- 1Ui1
clazlW.'l=
Lw,54 0:39'0r
liwactswiv
FP,'br°S5.5.=5E
f a ,'W&,
IRsirQtrAilAtra
r`Ui ."tilt
B.)'9ar '-.r
nus d$'w
ws5:4m
r`iA`af• �1'r
F."r3'. Yi: 31•;rr19
Sita Z M3teZZ41452.23: ;LZi•'4tvF,
45th Street B...tHkafb. Phase 1 (Action 9.2)
1 1,044,(00
S 1,044,1600
(ia.. 7'ar
4511 Street LightI.s
S 5000
S 50066)
Sane ',Fining MSIIU
4511 Street Iishn.s
S 5(6,05)
1 54)6160)
Optional Salo Tat
C„e.true(M,n
S 1665)065)
S 1611106)
i1i.erx7ittW 7,11nEVUOC,-Wf 40?)".:..'3�
'.%'":Aga, =
7ilir(F".+1•il'31
u rl�^S
luFtPaci rw`kR•
it .h'k-:vE1a3t
oro... i feL6141i1+ Fk
141s1:•46.7'iS
'0/U5052"a3
Ti
(Si.;Y014X.1;P3,Y?
'..�, 5)%7
5J^! 6„kWi..7, b'8((6
SkrX..k"` u3? pti'.'x(7)I.``nl i1'4
4581 Street Bea.ttlkathm Phar 11(Action 93)
1 277,131
1 125165)
S 62305)
6177,520
S 1.204651
(7a. Tar
4511 Street "West 5.4" C.Iverths
S 409,500
5325677
$ 956.662
1 1,692,059
Gag Tae
Design & Engineering
S 1251661
$ 125)06)
S 250161)
Cnnstroct .
:Zs:)!$^179.' 7
6 409,500
rf.-7. .7.-. .
S 277,131
Sfh+ .i..c1
(.1'42>;S.57,r.'.,d
S 501,05)
).;f T»::sza&l.
$503,397
!H:..T ti-e:;ei•Sti,.
1 956.682
3fereid+kgr,t
,':h2.ni:a..::s.
�2'$ilt)'°: :
dM ,ti*450
7L.1.32 r..(W034
S 2.646310
OW)se.`i '!`.i47fss
1"1"•'
:"£"•r°, a '3..;i :e.V _0 00 0.. s? Z S,,.'�429
Improvements to NodeSeMmaa. P.rt (Act ion 13.1)
S _
tons/rer„
"Y..F
34Ya.>(
‘1•,..‘,,,,V..,,, 5100,000
1• x.0.2 -iv.
LV .,,;v
Ary: 41
W.::v.' .ii{
Wi4w.ic
:.rbit'iA;
t:LQ02.0z.krT1r
S 119)5070
y,774: •r!0
Optimal SakTax/Ora8
w''a�•• I M1�-
.4<rrc€:. 4,,,A,,z5F ,4�ir,, tratSn"e�±
Street Lighting at 41.SUJ2.d Ave and 4911 SL(& et ion 12.2)
S -
•
Cnnoreva,.
670,00
$ 70066)
Strat( Li lin• MSRII
1,+0:'43 • . :>i4:.244. . .. .I552'.'..user
s: .. '9
=4',^ ' •`YB_•.rl:.b.
Sri_ v,'c irlf.
Ea -I.6_ .
(r d"Leel:;sRoro6
.'3Nv¢, „
'A+113kitl:4':v
.. il..l
G.$i'h ul1'.,:
Ppr :SY°‘A.:.
6;"5'L
, - .,5):11
Improvements to Gifford Part(Action 13.2)
S -
Construction
$ 411,627
S 13,414
120,000
&lli :5 `=1u:
oak, :a,h¢esW
:`S'Ei tVoS, -,IX
L::'itfaCId',
T93 ::�'tLuA,y*N, i!
� .V. ;:4$i
°1�9>1rr°
W''!._ ,.,rt
S 445,027
..
ESSp.L'4 „°,ii Wr`QY)�'lk
inial Saks Tae
' /1-:: 11 t Fei`L }..
tit:; 70G0I''2.r$S,9660"i'air'h.'rAr:XiRx.:3Z:4Y. 11k16:BI i•c$4l'/Zts'
.^WAtlec:
Pitii0T _e
14615'2 ".;.ix
`1.x1..'-es•0700
Sidman. akin 43rd Ave (Aelion 7.2)
190,000
S 90165)
Gptinnsl Salo Tae
Sidewalks Moms 43rd Ave (Ani ion 7.2)
5536,229
S 536,229
Gran(
Deign & Engineering
S 10000
058,229
1 66,229
(:nnslmeti0,.
usa '3$ $.9a.'f
pt"_i7..'vU.°4°a:3)
7;.4:4 N:...:2"
58111661
tK.i6b32Lwa.
5470(00)
F2re:;13i..'
$,:Pi7.a'4';,1'
Ati1;03*.rc7.i
0� t,a-,$i5S`w''7
wok'' et01
OYEZisY597d
fiFe$:,;a4M0a,
S 5581660
'(fit^4frefds('F'i,.`r rtis5
irLOgGlikatattoVat ^ti.V.h
t',.7 } imOte'oa t,S,4ars.ra G'1_vir..mstr.,-,: *vie:+ 4ssul,
Signalised 58th Ave at.1511 SL and 4911 SL (Action 10.2)
8200,00)
51.50)005)
S 1.7011,000
Privme Developer
Design & Engineering
62(5),0)
1 200.000
C,m,troeli...
11,5011610
$ 1.5001661
r0,':<4141A - w:ri,st'.1`; TBiz{it.-ZW i3s iivi' (S'¢?'_w-"•
-, .
ios_T ''''At ii.
Z. .7.41167
6� 3" 4
85 ''-0' i
t t'.,�r.l._","'
w
¢:.'cwN..w:,(,:`£r'
'i ri
tia �,.'.. in`A:�
870•,,
•SiL'•°.cta
C7. *Vu .. >714
"w+k"-:_1fii'?Q.,k
sgil%:4Y.e4(4-:.3H
wri:.a,d.=Y :.iBA4.T..'
„r°.,A4.", ta:."b?ire a%F.s4iL`�i' ShY,4J(
Slorm.ater Improveme.l. I. East GMord lacl.dI.s o.t108 M 41st
Street p.W(Act' a 11.2 & 14.5)
1a•YA:."i.a Li: '4
Ofi!'..etl..'LiZ.
01.-'1'.?4Twro.r
6176,727
P,P..C.A977 ls:�.a`a.�+.'3da
1xeW..°1o1.Tda
�rrp�
Jti'L,PS.C'.Tr,,.),'.4th,1t_.:,ttr.
r:.'2.i,n,: .:..%;•.x,"'4'q;i}i'l
r(a"'�"nm'.4:''Cd2;1`.&l.'t
$ 176,727
ri!'k1?3:A:{Cr,�GS","!}r{�'.4.`:3.
(h6' d Salo T,o �.y,.�,.
diifarr'wr,.
34sua•/1r.%.1010`,iv,l!'t••'0@.�,:.!'1.i.701,,risi'i.11)6 }o3i.':
Sidewalks alms 45th St. Tarns 11S 811038th Ave (Action 73)
S 301661
S 30165)
MPO
Fe:natal,'S(ud,
S 3(196)
..•
S 10,06)
F D.'+iiRyfMMir .f'r k:..,1i 4:11P4, ,1t71i%
t .,
4 W '.
Ce,-„$P°Kt:"- {"
�,�',7r:.r _ �
4' ie;�
f.-r'�^ti's
,: ,`f'4YS;'k'
a',3'Cd41::•,•t.l6
4cAt^rV':.If". rif
v
�'L' ii3e:1�1'.�'.'h
Sf)w6';-�•,.r,�R's�it"a�'.:` ,p
Re..riaee45th SI. East d 43rd Ave (Act ion 8.3)
S .
Design & Engines/len
675,000
S 75,466)
Om Tae
Cnn.Iruv(.,.
0100.000
S 401166)
Gag Tae
Conslruvtkin
51,2(61,000
1 4,245),(66)
SCOP Orel
.�.�r,r- �u,.
•.enesS,..55»fro "x+014..Sl.. fd•li*�f1(1. j1.$ZZT4;ei$?Ti
140.5. aff04.i.
V.r.s.W.... C.
44...., l"•+�t-:'
_.... :.5.,N-ViW,:__5
`,S,,:w';.
)A"..7 --!)s.,6
""L.,,t-.
6SiS)st,,i?
�,e?'y'.`''41,,::0-,..4:-.F.475.1:61
2tSFT-��'in..'iK
jls
'a,,:"
$:i>§:'.0.�.' :i' .nrwe,
M'`,11Ye,.4
��,n�� p
R!+•WY.�'i4� "')'!r n
Pre 32ed Ave North of 43rd SL. •b.4311 Ave 51x11 d 4381 SL
(Aclion 8.6)
S 50166)
1 5006)
Gas Tax
Design & Engineering
S 500.)
S 500661
(:00,4, 4,.
?I-954,74,2'7,4:
117::•2,,a.;•-•761-4.1
:(P 4A64,F` '
ii.»•t" w eS
%' �
R,.y.1 017'..
,M1CPa,C
6A1#17'11;.41;81.'
o y Z ff
CIO it '�I:Y.
W
'C,°/Iiia�??�li<cq'w
k� °..%ItFS
1
Sdyq, �'
I� ti�F L
rA•6W $.f \lett i
:.!t'S'4ti' !X"'0.4:-.00$"E/W$033/31 Athi4If3m2)r)1f/1
;'c154t»X.2;in9
546
Sidewalks along 41165and 491bSL (A 4I inn 7.)
S
Design d En6leeeriag
550366)
S 50000
Grant
Right -if -Ws/
5450(615
S 450,0)0
Cleo T.
Cn°.tr.nos
5500019
$ 5.15)0
(an
5t, tk'./2:Ii f:, 5)9: iadtrP1�,Z.T06.>;41t
Oe -o3.)10
<KmC:.13M
,w8yuSR`l.d?.
•,T.``4$r_1n`w.rt:
xyVsig,A3, A,u'
lvJ�x ~.1•,*„$:,3r^i••B�,
Nrl�,��i�
•G!Jyrs
i1i:.
i'g`7:gii,4pd�H6IttatzE"
lgetssaa'alRi,1+cn•F
41st Street Por:r landfill Re -Development- (Adjoin 13.6)
Phar 2 Bm. dkld Assessment
$ 20,000
1 61.079
."'?''I
4F'.8;:"r!w•
Y.'.''r etik!r
'... 7.51•06t615
(8.45459
11.10n'"urA-441kt
rau,d,D
oogiwoM48S
44ViiG5ki
S 81079
.
Optional Selo Tar
-4Sr`14:"n"S.4
„meisittsd.;}044setfagr A11AC '.e txt *44.•4,; 4 5444,s$((,04sta
sti '?59t*}',.9*
Grand'1,1.1
$ 10,494,472
Updaied'12/2/2015
12/8/2015
Board of County Commissioners
December 8, 2015
2015 Gifford Neighborhood Plan
Annual Report Card: Year 2
On July 15, 2014, BCC Approved
the Gifford Neighborhood Plan
Culmination of 11 public meetings hosted by PCLG and
county staff
Numerous department staff and agencies involved in
developing the plan and now involved in implementing
Action Plan
12/8/2015
Gifford Neighborhood Plan
"Gifford Forever"
Indian River County
Board of Couuirr Commissioners
July 15. 2014
GNP Contains 15 Objectives and 82 Actions
• Each objective has specific action items
• Each action item addresses who, what,
when
• Each action must be implemented by
its due date
4
208.2
12/8/2015
Objective and Action Topics Include:
• Communication
• Housing
• Economic Development
• Streets, Sidewalks, Parks
• 45th Street Beautification project
GNP -related projects included in adopted CIE
GNP Capital Project Costs
During FY 2013/14 to FY 2023/24
Over$10.4 Million
Includes:
• 45th Street Beautification
• 45th Street Resurfacing
• 45th Street Lighting
• 45th Street "west end" Culverting
• Improvements to Local Parks
• 43rd Avenue Sidewalk
• Stormwater Improvements in East Gifford
• Signalization Improvements
2.08- 3
12/8/2015
Major Plan Initiative
- 45th Street Beautification for "Gifford's Main Street"
Phase 1 (under construction) East of 43rd Avenue
❖ Widened shoulders/bike lanes both sides
Streetlight in -filling
Curbing certain portions
+ Re -surface 45th Street and side streets
• Landscaping
Turn lane in frontofGMS
Major Plan Initiative
• Now includes drainage pipe and water main
replacement
• Coordinated with Gifford Community: Strong support
to replace drainage and utility infrastructure as part of
beautification project even though the project
timeframe must be extended
2.68' 4
12/8/2015
Phase 2 (2018)
•a• Culvert portions of canal along 45th Street
•:a Landscaping on South Side
Public Works, Parks and Recreation, Utility Services,
and MPO playing essential roles in implementing
projects
2015 GNP Implementation Report Card
• Implementation of action plan items
started before July 15, 2014 formal plan
approval
• 15 Actions had 2014 and 2015 due date,
all completed (100%)
•AII 42 Ongoing Actions are completed
(100%)
LD8' 5
12/8/2015
Recommendation
That BCC review and
accept the 2015 GNP
implementation report
card
fig• 6
INDIAN RIVER COUNTY, FLORIDA
BOARD MEMORANDUM
TO: Joseph A. Baird,
County Administrator
THROUGH:
Christopher R. Mora, P.E.
Public Works Director
FROM: James D. Gray, Jr.
Coastal Engineer
SUBJECT:
Ocean
DEPARTMENTA
Resolution Opposing Seismic Airgun Testing in the Atlantic
DATE: December 1, 2015
DESCRIPTION AND CONDITIONS
At the August 17, 2015 Beach and Shore Preservation Advisory Committee (Beach
Committee) meeting, a motion was approved requesting that the Board of County
Commissioners support a resolution to the Bureau of Ocean Energy Management (BOEM)
to ban seismic airgun testing and to consider other ways to conduct testing for oil and
natural gas that are not harmful to marine wildlife.
On November 3, 2015, at the request of the Beach Committee, Ms. Erin Handy from
Oceana presented to the County Commissioners the potential negative effects Seismic
Airgun Testing had on Indian River County's ocean environment. During the presentation,
Commissioner Solari asked if anyone from BOEM and/or the oil and natural gas industry
was present to discuss, from an opposing perspective, the effects seismic airgun testing
had on marine life. No representatives from BOEM and/or the oil and natural gas
industry were present.
Following Ms. Handy's presentation, the Commission directed staff to draft a Resolution
that banned seismic airgun testing and supported use of more passive lower -impact
alternative technologies to explore oil and natural gas deposits. A draft Resolution has
been developed for the Board's consideration and approval.
Staff attempted to contact oil and natural gas industry representatives to gather any
additional information they might have on the effects seismic airgun testing had on
marine mammals, however staff was unable to reach anyone with pertinent information.
F.\Public WorksUamesG\Beach and Shore Perservation Advisory Committee\2015 - Committee Updates\BOEM
Letter\Resolution\Seismic Airgun Testing Resolution Agenda Item I2-8-15.docx
209
Page 2
BCC Agenda Item
Resolution opposing seismic airgun testing
December 8, 2015
Staff researched seismic airgun testing on the BOEM website and was able to find
published science notes from William Y. Brown, Chief Environmental Officer, BOEM
relative to potential marine mammal impacts. BOEM Science Notes from August 22,
2014 and March 9, 2015 are attached to this agenda item.
In summary, BOEM states the following relative to seismic air gun testing:
• Our bureau has stated publicly that it will not consider issuing any air gun seismic
survey permits in the Atlantic unless applicants have first obtained Marine
Mammal Protection Act (MMPA) authorization from the National Oceanic and
Atmospheric Administration (NOAA), including the required finding of no adverse
effect on marine mammal species or stocks.
• BOEM has no documented scientific evidence of adverse effects on population
sustainability.
• BOEM will keep researching for adverse effects of oil and gas activities on the
environment, including sound.
RECOMMENDATION
Staff recommends the Board support the Beach Committee's request and approve the
attached Resolution opposing seismic airgun testing and support more passive lower -
impact alternative technologies to explore oil and natural gas deposits.
ATTACHMENTS
1. Resolution
2. BOEM Science Notes and Fact Sheets
APPROVED AGENDA ITEM
FOR December 8, 2015
Indian River County
Approved
Date
Administration
f) iji)
Budget
1
/
(42
0,..
Legal
h!�:'
`` TT' �1
)?'L'IS
Public Works
C*"`-
a .2 -/s
Coastal Engr. Division
46
121j115
F -\Public WorksUamesG\Beach and Shore Perservation Advisory Committee\2015 - Committee Updates\BOEM
Letter'Resolution\Seismic Airgun Testing Resolution Agenda Item I2-8-15.docx
210
App/ied scievice for iiforrnied deasion makiHg
Dear Reader
August 2Z 2014
It has been just over a month since BOEM released a Record of Decision -- or ROD -- on the
Mid- and South Atlantic Geological and Geophysical (G&G) Activities Programmatic
Environmental Impact Statement, or PEIS for short. And there's been a lot of attention on both
sides of this complex issue. I wanted to take some time to clear up a few misperceptions about
the bureau's decision and what it means.
As a scientist who has spent a good part of my career working in non-governmental
environmental organizations and in industry, I understand and appreciate advocacy. At the
same time, I believe that everyone benefits by getting the facts right.
BOEM has the legal responsibility to protect marine species and ecosystems from harm by the
energy exploration and development which we regulate, and that is a responsibility which I
embrace without reservation. Since 1998, BOEM has partnered with academia and other
experts to invest more than $50 million on protected species and noise -related research. The
bureau has provided critical studies on marine mammals, such as researching seismic survey
impacts on sperm whales, and BOEM has conducted many expert stakeholder workshops to
discuss and identify information needs on acoustic impacts in the ocean.
As noted below, the bureau's decision requires a set of protective measures that will be used
in site-specific permits for any future G&G activities in the Atlantic. BOEM will conduct site-
specific environmental reviews for any permit applications. These reviews will include
coordination and consultation with federal, state and tribal authorities under a variety of
additional statutory requirements. In particular, any "taking" of a marine mammal requires
authorization from the National Oceanic and Atmospheric Administration, or NOAA, separately
from BOEM, and that authorization requires NOAA to find that there is no more than
"negligible impact" and no adverse effects on marine mammal species or stocks.
Below, please find our latest edition of Science Notes that I hope will help to clarify the facts on
BOEM's recent decision and the science behind it. As always, your feedback is important to
us, so please feel free to contact us at boemoublicaffairst�boem.00v.
Sincerely,
William Y. r3rowvt
Chief Environmental Officer, Bureau of Ocean Energy Management
211 1
The Science Behind the Decision
Answers to Frequently Asked Questions about the Atlantic Geological and
Geophysical Activities Programmatic Environmental Impact Statement (PSIS)
Will air guns used in seismic surveys kill dolphins, whales and sea turtles and ruin
coastal communities?
To date, there has been no documented
scientific evidence of noise from air guns
used in geological and geophysical (G&G)
seismic activities adversely affecting
marine animal populations or coastal
communities This technology has been
used for more than 30 years around the
world It is still used in U S waters off of
the Gulf of Mexico with no known
detrimental impact to marine animal
populations or to commercial fishing
While there is no documented case of a
marine mammal or sea turtle being killed Bottlenose dolphin from the Atlantic AMAPPS study
by the sound from an air gun, it is possible
that at some point where an air gun has been used, an animal could have been injured by
getting too close Make no mistake, airguns are powerful, and protections need to be in place
to prevent harm That is why mitigation measures -- like required distance between surveys
and marine mammals and time and area closures for certain species -- are so critical
Is it true that the air guns are 100,000 times louder than a jet, and if so, won't they kill or
deafen marine life?
A large air gun is loud, although it is not 100,000 times louder than a jet. Measured
comparably in decibels, an air gun is about as loud as one jet taking off Scientists who
specialize in acoustics confirm that sounds in water and sounds in air that have the same
pressures have very different intensities (which is a measure of energy produced by the
source) because the density of water is much greater than the density of air, and because the
speed of sound in water is much greater than the speed of sound in air. For the same
pressure, the higher density and higher speed make sound in water less intense than sound in
air.
We do not know what a whale, dolphin, or turtle actually experiences when it hears an air
gun. Many marine mammal species -- but not the baleen whales including North Atlantic right
whales -- have reduced sensitivity to sound signals that are in the same frequency range as
airplanes and air gun arrays. Some whales appear to move away from surveys, indicating that
they probably don't like the noise, but bottlenose dolphins have often been observed
swimming toward surveying vessels, and ride bow waves along the vessels
Is it true that the government's own scientists expect 100,000 injuries or deaths of
marine life if seismic surveys go forward?
This statement misrepresents the facts. When our scientists began to look at possible impacts
of seismic surveys, they first looked at what might happen if no measures were taken to
mitigate or avoid possible injury to marine mammals Next they began to look at what could be
212
done to avoid harm, such as avoiding migration routes and stopping surveys if vessels get
close enough to marine mammals to possibly injure their hearing
After a thorough, public process, the Department selected a preferred alternative that included
the most restrictive mitigation measures that would allow surveys to take place We expect
survey operators to comply with our requirements and, if they do, seismic surveys should not
cause any deaths or injuries to the hearing of marine mammal or sea turtles.
Another source of confusion is about what a "take" is. As defined by Federal law, a "take" of a
marine mammal, unsurprisingly, includes causing its death However "take" also includes not
only injury to hearing but also any disturbance to an animal that may disrupt its
behavior BOEM has published numbers of potential "takes," and the highest numbers are
based on potential for behavioral effects, such as temporarily leaving survey areas. These
behavioral effects have not been linked to negative impacts on populations. In fact, the same
Federal law defining "take" of a marine mammal prohibits all taking unless the NOAA has
determined that the taking will have no more than "negligible impact" and no adverse effects
on marine mammal species or stocks
BOEM cannot authorize air gun surveys which "take" marine mammals unless the surveys are
also authorized by NOAA and meet this requirement. BOEM also consulted with both NOAA
and the U.S. Fish and Wildlife Service under the Endangered Species Act to develop
mitigations that would limit any potential impacts to endangered and threatened species,
including baleen whales and sea turtles
Does this decision mean that the federal government is opening the entire Atlantic
coast up for offshore oil and gas drilling?
The decision to authorize G&G activities for all three program areas (oil and gas, renewable
energy and marine minerals) does not authorize leasing for oil and gas exploration and
development in the Atlantic. Those decisions will be addressed through the development of
the next Five Year Program for oil and gas leasing BOEM is at the beginning of the process to
develop that program pursuant to the Outer Continental Shelf Lands Act. The planning
process will take two -and -a -half to three years to complete and will offer many opportunities
for the public to provide input.
Completion of the PEIS and BOEM's selection of the strongest environmental alternative and
its documentation in the decision (ROD) do not themselves authorize any specific activities.
Nor does this make any decision about future leasing
The bureau's decision requires a set of protective measures that will be used in site-specific
permits for any future G&G activities in the Atlantic BOEM will conduct site-specific
environmental reviews for any permit applications. These reviews will include coordination
and consultation with federal, state and tribal authorities under a variety of additional statutory
requirements. In particular, any "taking" of a marine mammal requires authorization from
NOAA, separately from BOEM, and that authorization requires NOAA to find that there is no
more than "negligible impact" and no adverse effects on marine mammal species or stocks.
Click here for the fact sheet on Atlantic G&G Surveys Record of Decision
- BOEM -
The Bureau of Ocean Energy Management (BOEM) promotes energy independence,
environmental protection and economic development through responsible, science -based
management of offshore conventional and renewable energy resources.
213
App/led science for informed decision making
March 4, 201S
Dear Reader.
In August 2014, BOEM published a Science Note addressing a few fundamentals about impacts of seismic air gun surveys on marine
mammal populations. The surveys are used to characterize sub -seabed geology, including oil and gas resources but are also used for
our marine minerals program and renewable energy One sentence in the Science Note has generated some dialogue: "To date, there
has been no documented scientific evidence of noise from air guns used in geological and geophysical (G&G) seismic activities
adversely affecting animal populations."
BOEM's conclusion regarding the impact of these surveys is in stark contrast with public statements citing BOEM research and asserting
that many thousands of marine mammals will be killed or injured through these surveys. For example, one web posting states that
"Seismic air gun testing currently being proposed in the Atlantic will injure 138,000 whales and dolphins and disturb millions more,
according to government estimates." This characterization of our conclusion, however, is not accurate, that is actually not what we
estimate. I hope that providing background and discussion on BOEM's conclusion and the numbers may help those who follow this issue
to understand our position. I'll begin with an overview of a few key legal terms.
Terms of the Marine Mammal Protection Act (MMPA)
Three MMPA terms are key to this conversation. First, a "take" of a marine mammal under the MMPA is defined as follows: "to harass,
hunt, capture, or kill, or attempt to harass, hunt, capture, or kill any marine mammal." The MMPA defines the term "harassment" to
mean
"[A]ny act of pursuit, torment, or annoyance which - (i) has the potential to injure a marine mammal or marine mammal stock in
the wild [referred to in the MMPA as 'Level A harassment']; or (ii) has the potential to disturb a marine mammal or marine
mammal stock in the wild by causing disruption of behavioral patterns, including but not limited to, migration, breathing, nursing,
breeding, feeding, or sheltering [referred to in the MMPA as 'Level B harassment']." MMPA Sec. 3 (18)
In other words, a "take" can mean an act that kills or injures a marine mammal, but it can also mean an act that does no more than have
the potential to disturb a marine mammal.
Second, it is important to recognize that the MMPA prohibits the take of marine mammals as a result of permitted activities - referred to
in the statute as "incidental take" -- unless that take will have no more than "negligible impact." In particular, section 101 (5) of the MMPA
prohibits incidental "taking" of a marine mammal, including Level A and Level B harassment, unless the Secretary of Commerce, acting
through the National Oceanic and Atmospheric Administration (NOAA), determines that the taking will have no more than "negligible
impact" on the species or stocks affected. NOAA regulations define negligible impact to mean "an impact resulting from the specified
activity that cannot be reasonably expected to, and is not reasonably likely to, adversely affect the species or stock through effects on
annual rates of recruitment or survival." By definition, then, the impact analysis is measured on the "species or stock," not on an
individual animal.
Our bureau has stated publicly that it will not consider issuing any air gun seismic survey permits in the Atlantic unless applicants have
first obtained an MMPA authorization from NOAA, including the required finding of no adverse effect on marine mammal species or
stocks.
"Optimum sustainable population" or OSP is a third key MMPA concept. Obtaining optimum sustainable populations is a stated goal of
the MMPA, and OSP is defined by the statute to mean, "with respect to any population stock, the number of animals which will result in
the maximum productivity of the population or the species, keeping in mind the carrying capacity of the habitat and the health of the
ecosystem of which they form a constituent element." OSP is about populations, not individuals.
214
No Documented Scientific Evidence of Adverse Effects on Population Sustainability
With these three terms in mind, it is critically important to understand that BOEM's conclusion
in our August 2014 Science Note, and its Programmatic Environmental Impact Statement
(PEIS), refers to effects on population sustainability, rather than effects on individual animals.
We know from studies by BOEM and others that marine mammals can react to sound,
sometimes moving away and sometimes changing their vocalizations. One prominent concern
is whether anthropogenic sounds may "mask" communications between some marine
mammals. However, as BOEM concluded in the PEIS, and reiterated in the 2014 Science
Note, potential finks between these effects and the sustainability of species or stocks have not
been demonstrated. For example, because of its abundance, the bottlenose dolphin heads the
class in number of potential exposures to air gun sound levels with potential effects on
behavior Yet Federal stock assessments for the dolphin do not identify air gun seismic
surveys as adversely impacting stock sustainability in the Gulf of Mexico, where air gun surveys are routine.
It is also important to understand that BOEM does not expect that 138,000 individual marine mammals, or anything close to that number,
will have their hearing injured by air guns if seismic surveys are permitted on the Atlantic Outer Continental Shelf BOEM published
numbers for potential air gun survey "takings" of marine mammals in its PEIS. The highest numbers estimated for a particular species
are for the bottlenose dolphin, as noted above, and in its case the PEIS estimated potential for Level A takings of up to 11,748 individual
bottlenose dolphins a year from air gun surveys and potential for up to 1,151,442 Level B takings. But the number of modeled "takes" in
the PEIS is by design highly over-estimated to err on the side of protection, and it does not consider key mitigation measures that will be
required to prevent "taking." One such requirement, for example, is that seismic survey vessels maintain "exclusion zones" around
vessels whose boundaries are set to avoid any injury to marine mammal hearing. If a marine mammal enters the zone, or appears on a
course to enter, trained observers call for immediate shut down of the air guns until the animals are clear of the area. Therefore, even
those numbers included in the PEIS are far in excess of those takes we anticipate, given the mitigation measures that will be employed.
Need for More Research
A final point warrants mention. BOEM does not and should not assume that lack of evidence for adverse population -level effects of air
gun surveys means that those effects may not occur What we know is a function of the effort and intelligence put into evaluating effects
as well as what is actually happening in nature. Since 1998, BOEM has invested over $50 million on protected species and noise -
related research, including marine mammals. We have also convened workshops for acoustic experts to help us identify questions for
future research. But BOEM needs to keep looking -- hard and well -- for adverse effects.of offshore oil and gas activities on the
environment, including sound. And we have asked our environmental studies program to make this a priority
I'll conclude by noting that BOEM's 2014 Science Note has been cited publicly by both industry and environmental NGOs alike in
presenting their respective positions on seismic surveys. BOEM is responsible for providing environmental safeguards in development of
offshore resources, and our Science Note was intended to help the public understand our thinking on that task. I hope this follow-on
Science Note is a helpful explanation.
As always, your feedback is important to us, so please feel free to contact us.
Sincerely,
William Y. 13rowm.
Chief Environmental Officer, Bureau of Ocean Energy Management
The Bureau of Ocean Energy Management (BOEM) promotes energy independence, environmental protection and
economic development through responsible, science -based management of offshore conventional and renewable
energy resources.
215
RESOLUTION NO. 2015-
A RESOLUTION OF THE BOARD OF COUNTY
COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA
OPPOSING SEISMIC AIRGUN TESTING IN THE ATLANTIC
OCEAN
WHEREAS, Indian River County is located on the Atlantic Coast of Florida and endeavors
to be a good steward of the coastal environment, its natural resources, and its animals; and
WHEREAS, residents have an expectation of a quality of life tied to that environment and
demonstrated their concern for our ocean environment in Indian River County; and
WHEREAS, seismic airgun testing is being proposed by the Bureau of Ocean Energy
Management (BOEM) as a testing method for the exploration of oil and natural gas off the mid-
Atlantic coast which includes Indian River County; and
WHEREAS, seismic airguns fire intense blasts of compressed\ air, almost as loud as
explosives, every 1-12 seconds twenty-four hours a day for days to weeks on end; these loud
airgun blasts can be heard for many hundreds of miles and could injure or possibly kill thousands
of marine mammals and fish, including the critically endangered Northern Atlantic right whale,
and endangered and threated sea turtles; and
WHEREAS, Southern Brevard and Northern Indian River Counties are one of the most
dense nesting areas in the United States for threatened loggerhead and endangered green sea
turtles; and
WHEREAS, Indian River County is part of the Indian River Lagoon system which is a
diverse estuary, home to more than 3,000 species of plants and animals; and
WHEREAS, the full impacts of seismic testing and offshore drilling in the Atlantic Ocean
are not yet fully understood by scientists, the oil and gas industry, BOEM, or the Federal
Government, and more passive lower -impact alternative technologies may be available for
exploration in the near future.
NOW, THEREFORE, BE IT RESOLVED that the Board of County Commissioners of
Indian River County, Florida opposes seismic airgun testing and urges BOEM to consider more
environmentally passive alternatives for oil and gas exploration
THE FOREGOING RESOLUTION was offered by Commissioner and
seconded by Commissioner , and, being put to a vote was as follows
Chairman, Bob Solari
Vice Chairman, Joseph E. Flescher
Commissioner Wesley S. Davis
Commissioner Tim Zorc
Commissioner Peter D. O'Bryan
The Chairman thereupon declared the resolution duly passed and adopted this day
of , 2015.
216
Attest: Jeffrey R. Smith, Clerk of Court and Comptroller
Indian River County, Florida
Board of County Commissioners
By
Deputy Clerk
Bob Solari, Chairman
Approved:
Jos
h
A.
,44,29(wci
aird, County Administrator
Approved as to Form and Leal Sufficienc
illiam K. DeBraal, Deputy County Aorney
217
County Attorney's Matters - B C C. 12.8.15
Office of
INDIAN RIVER COUNTY
ATTORNEY
/3 tg
Dylan Reingold, County Attorney
William K. DeBraal, Deputy County Attorney
Kate Ptngolt Cotner, Assistant County Attorney
MEMORANDUM
TO: Board of County Commissioners
FROM: Dylan Reingold, County Attorney c)(::-/
DATE: December 1, 2015
SUBJECT: Request for Closed Attorney -Client Session Relating to Indian River County et al. vs.
Peter M. Rogoff et al. and AAF Holdings, LLC (Case No.: 1:15-cv-00460-CRC) and
Indian River County v. Florida Development Finance Corporation and AAF Holdings
LLC (Case No. 2015 AP 40)
BACKGROUND.
In accordance with Section 286.011(8), Florida Statutes the County Attorney requests that the Indian
River County Board of County Commissioners (the `Board") schedule a closed attorney-client session
concerning Indian River County et al. vs. Peter M. Rogoff et al. and AAF Holdings, LLC (Case No.:
1:15-cv-00460-CRC) and Indian River County v. Florida Development Finance Corporation and AAF
Holdings LLC (Case No. 2015 AP 40) to be held on December 15, 2015 in the County Commissioners'
Conference Room. Per Florida Statutes, the subject matter of the meeting shall be confined to
settlement negotiations and/or strategy sessions related to litigation expenditures. The attendees at the
session will be the Board, the County Administrator, the County Attorney, and a certified court reporter.
Reasonable public notice will be given of the session. It is estimated that the session will last
approximately 90 minutes.
RECOMMENDATION.
The County Attorney recommends that the Board schedule a closed attorney-client session to occur at
10:30 AM on December 15, 2015.
APPROVED FOR DECEMBER 8, 2015
B.C.C. MEETING — ATTORNEY'S MATTERS
GIS-�.r-------------�---�-
COUNTY ATTORNEY
F.1Anomry,li).laIGE\TR.4DB C C.4grrda.47rmo, Oil Aboard Ronda -Shade Alig Rrqurrr (2).docr
218
Indian River Co.
Appr=ed
Date
Admin
MIS!,
MINI
/. J)J/ f
1 1 I l S
Co. Atty.
Budget
. [WA
wirr
Dept.
- 1/1
' ---
Risk Mgr.
Milti.---
218
Dylan Reingold, County Attorney
William K. DeBraal, Deputy County Attorney
Kate Pmgolt Cotner, Assistant County Attorney
County Attorney's Matters - B C.0 12.8.15
Office of
INDIAN RIVER COUNTY
ATTORNEY
MEMORANDUM
TO: Board of County Commissioners
FROM: Dylan Reingold, County Attorney ot)-
DATE:
November 25, 2015
SUBJECT: Lobbyist for 2016 Legislative Session
BACKGROUND.
On February 17, 2015, the Board of County Commissioners of Indian River County (the "Board")
approved a contract with Anfield Consulting for lobbying services for the term of February 17, 2015 to
December 31, 2015 for $90,000. Anfield Consulting is assisting Indian River County with various issues
including legislation regarding the Florida Municipal Power Agency and obtaining funding for water
projects. The County Attorney's Office recommends continuing to utilize Anfield Consulting during the
2016 Legislative Session. Anfield Consulting has requested an increase -in the compensation from
$90,000 to $120,000. The term will be from January 1, 2016 to December 31, 2016.
FUNDING.
Funding for lobbyist services have been included in the BCC Office budget under the Other Professional
Services Account Number 00110111-033190 for $70,000. Additional funding of $20,000 is available
from General Fund contingencies.
RECOMMENDATION.
The County Attorney recommends that the Board enter into the proposed agreement with Anfield
Consulting for lobbying services for the term of January 1, 2016 to December 31, 2016 and authorize the
County Administrator to execute the agreement with Anfield Consulting.
Approved for December 8, 2015 BCC Meeting
County Attorney's Matters
COUNTY ATTORNEY
Attachment: Agreement for Professional
Services
F"Armrnrvle do,GE\FRADB C C Agendr.l/emorlabbAiur Corarac,dx
219
Indian River Co.
App r ved
Date
Admin.
j2. ,Z JS
Co. Atty.
'1.
`\
Budget
li( 0115j
Department
1
Risk Management
---
--
219
1 �1 1 1LLJ
-- 15 i�iL �S 7'a.tiry�
�j z kid: �t L Fr s r Ur?"s : SY, Wit,
AGREEMENT FOR PROFESSIONAL SERVICES
This contract for professional services (hereinafter referred to as "Agreement") is by and
between Anfield Consulting Group, Inc. a privately -owned corporation registered in the State
of Florida (hereinafter referred to as "ANFIELD"), and Indian -River County of the State of
Florida (hereinafter referred to as "CLIENT"). ANFIELD and CLIENT shall collectively be
referred to as the "Parties."
(1) Services: ANFIELD shall assist CLIENT with lobbying all relevant issues before
the State Legislature and the Executive Branch including all relative agencies. Specific
services shall include, tracking of legislation impacting the County, drafting legislation
as needed, securing sponsors for bills and amendments and passage of same. Promoting
and secure appropriations for projects as requested. In addition ANFIELD shall serve as
a representative and spokesperson in meetings with state, regional and local
governmental entities, members of the Florida Legislature, executive and legislative
branch staff, and other stakeholders inFlorida.
All representations made by ANFIELD on CLIENT'S behalf shall be subject to prior
approval by CLIENT'S authorized representative, Joseph A. Baird, County Administrator
or his designee.
(2) Term and Compensation: The term of this Agreement will commence on January
1, 2016 and end December 31, 2016. CLIENT will pay ANFIELD the sum total of one
hundred and twenty thousand dollars ($120,000.00) to perform the services specified in
Section (1) (the total sum may also be referred to as the "fee"). Fee payment shall be
made as follows: twelve (12) payments in the amount of ten thousand dollars
($10,000.00) each shall be payable monthly beginning with the following month, and
upon receipt of an invoice from ANFIELD. All payments will be made by check or
money order consistent with Section (3) of this Agreement.
After consultation and with prior approval from CLIENT, ANFIELD may retain the services
of third parties as necessary to successfully complete all assignments from CLIENT. Unless
otherwise agreed to by CLIENT any additional representation shall be included under the
terms of this agreement.
The retainer and monthly fee payable to ANFIELD covers all incidental costs or fees related
to services provided by subcontractors identified by ANFIELD and authorized by CLIENT
for retention such as regular U.S. mail, copies, and telephone. However, ANFIELD
shall be entitled to reimbursement in addition to the retainer and monthly fee for those
additional expenses including but not limited to business travel, lodging, state or
Page 1 of 3
local lobbying registration or renewal fees, express mail costs, costs of preparing presentation
materials needed to represent the client, and similar related costs during the term of the
agreement. ANFIELD will discuss such expenditures before incurring them and to receive
prior authorization for said expenses from CLIENT'S authorized representative, Joseph A.
Baird, County Administrator .
(3) Issuance of Payments and Notice: CLIENT shall make checks payable to
ANFIELD Consulting Group, Inc. and send payment(s) to: 201 West Park Avenue, Suite 100.
Tallahassee, FL 32301. All written notices from CLIENT to ANFIELD shall also be sent
to this address.
(4) Renewal and Termination: This Agreement may be modified or extended only by
a written document signed by both Parties. Conversely, either Party may terminate this
Agreement prior to the date (if applicable) established in section (2) of this Agreement by
providing written notice to the other Party thirty (30) days prior to the desired date of
termination. CLIENT shall pay ANFIELD for any and all services and CLIENT
approved expenses during the term of this Agreement up to, and until the established date
of termination . In the event of early termination, the final amount to be paid shall be
established on a pro -rata basis based on number of business days in a calendar year. If
retainer and monthly fee exceed the pro -rata amount due, ANFIELD shall remit the
difference within 30 days of termination in a check or money order payable to: Indian River
County.
(5) Governing Law: This Agreement is executed in the State of Florida and shall be
construed, interpreted , and governed by the laws of such state, and by all applicable laws
of the United States of America.
(6) Confidentiality: ANFIELD acknowledges and understands that this Agreement
and the services rendered to the CLIENT are confidential between the two Parties and
that a violation or breach of confidentiality is cause for termination and other relief
pursuant to section (5) of this Agreement.
(7) Agreement Execution : The Parties, after reviewing, reading, and understanding
the contents of this document, do hereby execute this Agreement by their respective
signatures. This Agreement is effective as of the date of the last signaturebelow.
For Anfield Consulting Group, Inc.:
12/02/2015
Albert Balido, Managing Member Date Executed
Page 2 of3
221
For Indian River County:
Joseph A. Baird, County Administrator Date
APPROVED AS TO FORM
AND LEGAL SUFFICIENCY
BY:
Dylan Reingold, County Attorney
Page 3 of 3
222
Office of .grto,,,ej. lMMMaiien /2/(M'/20/
INDIAN RIVER COUNTY
ATTORNEY
Dylan Reingold, County Attorney
William K. DeBraal, Deputy County Attorney
Kate Pingolt Cotner, Assistant County Attorney
MEMORANDUM
TO: The Board of County Commissioners
FROM: William K. DeBraal, Deputy County Attorney
DATE: December 2, 2015
SUBJECT: Approval of Amendment to Declaration of Restrictive Covenants from
Property Exchange with Windsor Properties at the former Golden Sands
Park
In 2009, the County and Windsor Properties, with the permission of the Board of Trustees
of the Internal Improvement Fund, completed a property exchange where Windsor
Properties deeded to the County a 9.287 acre parcel of property located on the north
barrier island, between State Road A1A and the Atlantic Ocean, which is now Golden
Sands Park. In exchange, the County deeded to Windsor Properties a 9.287 acre parcel
of property which was the former site of Golden Sands Park. The exchange made the
property received by Windsor property contiguous with the Windsor development, thus,
physically consolidating Windsor's ownership. As part of the exchange, Windsor
constructed a new Golden Sands Park for the County, as the old park had been badly
damaged in the hurricanes of 2004 and 2005 and provided a $1,000,000 contribution to
be used for recreational purposes.
The terms of the exchange had to be approved by the Governor and the Cabinet as it
involved land purchased with State funds. Before the exchange could be completed, an
amendment to the County's Comprehensive Plan had to be made in order to change the
future land use designation and the zoning of the parcels. At the time of the exchange,
Windsor had planned to continue construction of large ocean front estates on the 9 287
acres obtained from the County, and subsequently platted it that way but did not sell the
lots. A copy of the 2011 plat is attached to this memo as Exhibit A Even though the
underlying zoning on the Windsor property is RS -3, Residential Single Family, up to 3
single family residential units per acre, Windsor voluntarily agreed to limit the density to
one unit per acre as outlined in the Declaration of Restrictive Covenants dated December
23, 2008, attached to this memo as Exhibit B and again in a letter from then Chairman
tr:TOVED FOP ? Y-15
B.C.C. MEETING - F;E it t A
\COUNTY ATTORNEY
inei:n Rive! Ca
Approved
Dale
Admin.
Legal
IIITAIrealei
I
.`.
f�yO"
Budget
i`�I
iL
Dept
1NAI
Risk Mgr
_
223
Amendment of Restrictive Covenants Windsor Properties
December 2, 2015
Page 2
Art Neuberger to the Director of the Division of State lands outlining the terms of the
Agreement, including the voluntary density limitation. (Letter of June 20, 2006 attached
as Exhibit C) In the letter from Chairman Neuberger, reducing human use of the turtle
beach was one reason cited for reduced density and deed restriction.
Windsor now proposes to redevelop the southern 3 99 acre portion of the property
obtained as part of the exchange and has submitted a proposed PD pre -application plan
attached as Exhibit D, that would reconfigure two oceanfront lots for estate homes and
consolidate two oceanfront estate Tots through the replat creating a tract for seven
"cottage homes" of approximately 4,000 square feet each, thus increasing the overall
density on the parcel to 2.26 units per acre. That PD change will require a public hearing
before the planning and Zoning Commission and the BCC. The proposed density is less
than the underlying 3 unit per acre zoning density but more than one unit per acre
permitted by the Declaration of Restrictive Covenants. Windsor's proposed plan does not
increase the number of dune cross overs. Windsor seeks approval to amend the
Restrictive Covenants to permit an increase in density on the property to accommodate
the proposed PD plan. No other changes to the restrictions are proposed
Windsor is not seeking to increase the total number of units allowed through the overall
conceptual PD plan, thus the number of approved units for the overall Windsor
development will not change. If the restrictive covenant is modified, Windsor will need to
obtain the development approvals necessary through the Planning and Zoning
Commission and the Board of County Commissioners for the proposed PD plan
Windsor contends market conditions have changed making the proposed cottage houses
a popular choice. In order to effectuate the change, the Declaration of Restrictive
Covenants would have to be amended. Staff has no objection to the proposed site plan
increasing the density on this parcel.
Funding. There is no expenditure of County funds as a result of this matter
Recommendations. Staff recommends that the Board approve the following
1. Direct staff to coordinate with all interested parties and prepare an amendment to
the Declaration of Restrictive Covenants permitting the density change
2. Direct staff to have the proposed PD change/replat and the amendment of the
Declaration of Restrictive Covenants proceed through the approval process at the same
time.
WKD
Attachments: 2011 Windsor Beachside - Plat 27 - Phase II — PD
Declaration of Restrictive Covenants
June 20, 2005 correspondence
Proposed PD pre -application plan
1
224
EXHIBIT "Air
WINDSOR BEACHSIDE - PLAT 27 - PHASE II - PD
A REPLAT OF OF A PORTION OF OCEAN BLUFF SUBDIVISION,
PLATBOOK 12, PAGE 54, SECTION 14, TOWNSHIP 31 SOUTH, RANGE 39 EAST, INDIAN RIVER COUNTY,
FLORIDA. AND ALSO A PARTIAL REPLAT OF A PORTION OF WINDSOR BEACHSIDE-PLAT 27, PLAT BOOK 26. PAGES 7 AND 8,
SECTION 14, TOWNSHIP 31 SOUTH, RANGE 39 EAST, INDIAN RIVER COUNTY, FLORIDA AND A PORTION OF SECTION 14,
TOWNSHIP 31 SOUTH, RANGE 39 EAST,
INDIAN RIVER COUNTY, FLORIDA.
CERTIFICATE OF DEDICATION
STALE OF FLORIDA
COUNTY OF INDIAN RIVER
IKON AL NEM ROE PI OM MUMMA PIOPFRER AREAM GENERAL PMI1ERMi, FEE
ORE CAMEO TE WDOTSOEED No FIAT= *MK AS EFDEOBI ACHME AT AMAMI PO
MGR Mom molt awn. ROMAN NDE CAINDMD WOI ID E IMAM) NoNAITED AE
SKIM NE ONO DOS$ . OFDMNRM MUMS
o Mall No NPMsanwr
[TPI RANT AS MACRO AS RAMC OR TIO MT IW NON 0EGA0® TO IE NO NYl RERAN PRIVATE
POI MOOR EAOME AAT O, M 1®PI0ED N MT NM m PRAM F AMMO TIE ROC ?MORN
co Mom MOcomer. Flow. NOMON* CORA= TOILE MOM COEMTYAMOIATON
NCFOR M IMM ME EM O TIE OMfA NO ESOOIR O DO SUMMON. AAD SINAL IR TNF
PBF411IA ANAMMAICE=Mom O NN®ONEMTr OIOMTOL INC NI MLR NOMIOq
'mow NUTNOTNYT® to PDI FIVE mamma. mom N1EA CAMPIDIPRO cornea
MIMI NM MITI MOMERtNWLNWE FIE111018MIME RIO MORN UEcoRSEO
PEFOEEOTI9IIESFFLINE MIR HE NLMDO CONN' COMOOOIERS MO TRICWVWT,
RAGA OVALIM[NN
EID OAIFY,PM MUMMY EMTOOFO
YDI TOOMOIADIR CIE
THE COOMR AMMI (AMMO Al MMus DEDICATED N plimmUIY TO SOHN N IMIR Muffs FOR 1E
WOE O/EMRWTONONAME *ROTATOR J1/ApQIpy1[f, EIN RA ETA OC�AO
Mu E DE PBFEIOL INNTEME°SMTONO NC
RIE WINDOW ESUREIHNIBENT
LAMOCPE OMEN EMBOIT MOM M TO RAT ARE OaCATED N PERIUT TONE
WOOD3RCOMILIMIX ARMADA INC NOR tAIOKKMD RpOIER NO DML OEM IFA MMFL
1A'EI)El CENOATM O NAEOR=SUM ASSOOATDN NIC
OVED =at EMMA
NERED AOFN mummy M *mum DEDICATED N PROVIUTY TO INE AOVID IN CONN
OOYOWBEO NOMCOIRY, RUM FOR 11ERAFONOOCONOOL Am MAGNUM
OVER ACOS. LIVORS.
M%MESS mows, THE NASINAM LOMNODOMLMRIIERNNE ILIB CRIED 11[3£REIORI To
EMM M NVINLOTICE M Dineen O TOgEEI. PICA OiOMI PMEDIFEGss O EFOER
PEOERIERAR NDAOBEIUL PARIEIOI IMO 4' COAMR M ND
OMIMED NUM MITIIM
MDMATT OU OW OF OF MOORS Ds 14^ MrO544 MTh
mom HONDA OBem MYRDERAHR
▪ IORMIL NCAA TON COMMA
ND
Re▪ sew
NITERS
ACXNOYREDGMEidT AS TO CERTIFICATE OF DEDICATION
SIM O ROTOR
=MACS NMI MER �
DR SCEOONOEINAOIfMW ACOOMIDOED IBE AR �•
OT
Mr CP ZOARIFl.R1L
ET. AWLAEMRERESCB1T O YORAM sc. A ROMA CORPONAlloot NO ODOIA PANDEAIN
MOON PN19tlt& A ROMA I:0O111L MNIIONE. M M)MF OF DC CO V MATH NO ME
PARf1ERR,
MOO PEERIYELE MVO PKIRNAI PROOXEDA DAMNS NOME M CEBEEATOA
NOTMY PISA.
AFROISUMM
NOTES:
R 1:6().4
E70Mfd IV,�My
COVENAMIS RFd1RCTRIRaIE0BSIACOUEOTE
ROERRV MOON N TO PGT ME FEED N ORCA RECORD MOOR NA PACE SOF TE ROC
MCOPOSIN ICON I ERCONn.R.OMA
NOTICE:
10I MOMIO PEW sou E MED FOR DEVBORBIT OS Ms LOT OR TACT MUSS MC UM AN
WNL MOM AL COIOAMBCY ORMCATE FOR Mammon OF OE NOT OR TRACT B WARNED.
IpVI MFR CURRY PM NOT OAMNIRE MAT AOEOMTE COMM EDIT AT TE TERMER
NO APP CVO ORAPPUONTS SUXESSOR000ES TO ?OAT FOR NO STAN A OPCIBRO C/
ORIFTJSE•
FLOOD HAZARD WARNING:
TNFROPBIT WrEMECO TOROOMS; COM A tO TIM MME RDO(VW. IW SHOULD
CONTKi LOCAL MMD AND IDNPO MAMAS MD OMAN TE LATER IFORIA ON AMASOD
FLOOD BEVAIIOIEAND REMRCIONSON DEVELCeleR ERNE mod PLUG FOR TE NAEOSoo
PRDPERFy.
VICINITY MAP
NOT TO SCALE
CERTIFICATE OF—IDLE
M WE AB Macao= AM DoM1 LM TO RAT AE N DE NINE O MICOM WAIMEA. A RAOL DIRERN IVIMERN0, NDumea
MONO Mil RHan M M ARTON PAOIR AAROMA CORRAL AMDOOi.nEE MT NO NORTONSS lBq SMARM IMAM OR OMR
NON:. .a De mom M LVJOOED NO MOAN OH nal Fut
IDIS
out 9/0
CLERK'S CERTIFICATION
STARE OF FLORIDA
COUNTY OF W WAN RIVER
U111410CIIRICII CAIN OF DICOT COMM IN III MMER
CARBY.ROINM COK MY CERTFY TRU IMVE WADED Da
RANO WIDOOREEEAN
IOAT V. NOM NO MUTT D
CONCIS MRM ILL IE REOAIBIR7IN DIMMER 171 M TE
RAM O ROMA 110 MT RED FM REDOD TIO •.M
MY CP OCSGE7A, RIt NO REOOISIDM PACO 23 OF
NTI:COI 7.1M NTE COMM IN TE MENACE C :ULT
CORTIN NMI RIVER COMM NORM
JEFFREY C MINOR CLEAT C= UR COURT
o w▪ n PERK Cf PEW CCM
PMN MER CORMS. NORM
COUNTY SURVEYOR'S CERTIFICATE
11MNAT IN MOSSO EAO®EAATV. PANE IN Iw SEEN EVIEVED
MMA CCROMEDPROFESNOAL DRVEMR MO RAWER EMOTED
PINE MORD OCOUNTY COMpgEAINROANMCONN FOR
CPEOMTY ID THE RFAUFBDIISO CHAPTER IT,O THE FIRMA
RA
Ma 10.4.1%
MAMA ,POW ANO COUNTY SURVEYOR AND Woo
RFCQIMIDN NO. ON
CURE TO T118
BOARD O/ COUNTY
COMWSSIONBRS
CERTIFICATE OF APPROVAL
BY BOATED OFCOUNTY CAERI{SSFONRRD
TIDO TO CEWFY,NOON 10-4-I I 1E 1OE001W
RAT WEAPP MEIN BYTE MO O COUNTY COE39OERO
MOO OVER CCURy, FIOCCA MO TE DMT IN MTS, LOWED
ACCESS MEWED, WOCO6EREATON EMBENR ME
ACCEPTED.
Comma IN THE I MI O 7N4Y L 4Pe,
. • dN.-� a.r... •.o.
ATTEST:CUMI O REODVO AA, :� MAT••
Lao.* AAA &AAP
ARMON D AS M FON NO LBW NRCBR.Y
COWRY ATTCMEY It ALIt..0
CERTIFICATE OF APPROVAL
BY COUNTY ,, ADMDEEFIIVVVHIRATO,R
QQQ ��'��I
HNEEDMON9MYED�pAp ATE lo -54)
SEM
Commis
N.
BLANCHARD
•
\�.Jm
SGL'
man 07 TOR
=cuff COURT
PLAT eoox 26
PAS Z3 j
DOoal- NO. 2UDb 10
SURVEYOR'S CERTIFICATE
DON ALL Kiln TELE maws, TMT 11E UOFADIPM, EAOAMEWED NO MOWERS NRhYMNO AWOL
DOES HERM CUM PMT MNPB03111.ROEMV.E/ED TIE SLIMY O THE WE All NONE NTE SORROW
NAT: TMT SAD NAT O A COME= RBE>ON IN
ITATTHELNO® M TEIEMOEOCABNO RATTED OR ■INIAC M TAT
YNEN
PENT PIRM=UOIAAENO R
NAVE BEEN RNIDMO EACH PIN MM OE SET AISHORN DEMON At EARED M
CWTBI IT, RAIN NAMES NO 0110NdONS NO RATiPq CRIMEA OM NO TINT SAD WD ■ LOCATED N OMNI
RIVER COWRY, ROOM
DATE 9-1).11
OMOES SSIL ROMAINRTMCAR IMAM
HOLISM IONME WILE A SlIMOOM, A1C OSA
BERMAN UM lUIREVORS
1717 MAN EVER MEWS SURE 201, IEI13 BEACH RC MUM
RATE IN RODA CERTIFICATE IN AIOIORBADM P0. IA AIN
SURVEYOR'S NOTES
ODEFMCEi W WO NOON MEWS E LOOMED NRAID ZONE Ie. A01.M0 YEN FBI ROOD I0UWCE ROTE YAP 0
=VOX 3O DOWD AMY MD. WO
am MOO WE FOR DO NMI ISAOM WNW OOF I2470117MI.NO GI E FAIT NWTOFMMY UEO RATE
ROM ALA =Alum = HON MIONIAN O4 RMOE iEIOW RIVER COMM ROMA MED MMTOMM.
OEODEIC SLOWS LIONMENS3ISMAMRNA MDONAN. RBATNE TO DE ROAM FNB SO CA=IDIS
SITE BEVAIpiRCM 1pEAIAE IMMOM NAIOYL®OEICVBDYNCAW WAIN TEM TE
LeamA N EMTCNIL OECCERC S RVEF COIIICL101IMM OHRMM IN x BEVAMN olL1r
Nile COMMON FACTOR ROYMOYD la TORMw TIS E•1AF.11MYYM MIBONED LOMICMPOCONFOR MFDOME
VERS ON EMs
gFBRNENT SOMME NIOMMNIS SET NE ERf00N0ETE IOIIAENO MRH MO NIL AO NNM DOC ATMRED
HAN U EOM
q PBIYMOBOCOMOXNMA ET ARE ALO WEI WM WWI MC MOW MOLE RDD!
71 PMS COWER WHOM IETARE (ROOM ROD NO CO UNWED Mlle N IOW
gTEEM OWFJOMBB COWERS MD NPM WEE COUNTY IDI@OBN DOMINO NINON NOMApRS COWMAN TO
EEOC TMD ORDER CAM 1 MAIDIMM
MUSS ORERROE A4O1ED ML NOT MES ARE MIAAL
LEGAL DESCRIPTION
AMMO/10f LAM 010 MMAIRMTT LOT ERECTER MTOMIdRS1 SOUTH RAKE SI FAFT.NOMI MTS. COMM, ROOM
IME PMTOAAAMY C OUED N FOIOt
COIERIOO AT TE SOOTHAEZT CCEER CO SAD OOVEDIIENT LOT L OM AAO TE MUM LRE O MD C OMRiert LOT
IQHOi AOSTA= O EEO FHT TOAPOM M TE EAR MOM IMYME OSCAR ROAD NMI ROUE RW MAIM"
MAO MO GST WINO AMY AMOR RAR ROM AMAMIO TO
AdRAICE O 41147 FEET; DOLE LEAVNOMD
RMT MIT OWE MY ON 1111115911.AOSTMEEO EMMET TO TE POM OIFDIIEAR
TWEE PaillOrlOWW A IWTNQIN TAR FEET TOA PONT ON TE ROW IN MY LIE MUMMY; PENCE AWNSOTE
MD ONTO WAY LM O NIDA NAY Ni'MRF, A 06TNAE OF aim FES: UREDO INN WWWWO.A MEPICJEO AOS FEB;
nen ON1RSOWEA MTMQ CC MS FEET:DEICEOMIm941SM. A OETANO ONmFHT: NOCE NY SISIONM12F12TA
DITACEOMARE; INSCIS
EN 1OlNM.
SOAMINSE OT8FHT; /1TRUCE INN NQIEIEE OVUM OVUWEI-FW.
TIERCE ON PCO OTWM, A =WW1 CV TS FEET TO A POM M TIEIDIRI WE OF IOf IO ECRM EAOECEAAT V. All
RECORDED NMT SOP(LE NOM F MO E O TIE ROS *CORN IN P O W F IOWA COUIIY, ROOM 110Q RUN R01FME
MAD SAO SCUM AM O LOT IA OSTAMM OF MIN FHT TO APONT M TM RENO 1011 MTED A MORON COMM NREM
[MIND N RAT MOMM POSES U. 7O tE NOM RECOILS OF ROM MERCPMIY. RORER MICE MAMMY MOS
TE tom [MAOI WATER A MOWN CONTROL LM ON tNxME. A DISTANCE IN III MOMSEJE RM MIME
SNWAOF 201.10FEEL 110CE RLN 821-52rE A OUNCE IN 72111 FHT, TIERCE ISN the I. ACETNME Of AASSEET:
WAW RW 101W10$ A OSUMI I FM a MHT. 11BO
EE RIMfiRMI. A MUM! O MAT FHT: TED NS NLEARNS MD ORM
NON WATER MS (ROOM COMM LIVE RW WORM A COTNICE O FHT ToVIM FEET POMO/SFOMOID
SAID MCI CO8AN0RISS MA ST. 17sM:.I MORE EUS&
PRIMED MM.MUMS N ONMEAMID
FOD[ROMA LOC SLMEYPO
PREPARATIONMiEMMI
REV.N IEYEE PQ M CPAFMA •NTNtI
EV.R EVI.%FER CORM/ ATIOOE`f • Num
REV. D ROAM PER DOOEERR •IRIDIN!
EV. N MIMESES CO lar OIRVEYOI • Tram
HOUSTON. SCMRNE. BIRDS BT000ARD. INC. OBRA
MERIDIAN
A\
SHEET
1of2,
Page 1 of 7
1972326 RECORDED IN THE RECORDS OF JEFFREY K BARTON, CLERK CIRCUIT COURT INDIAN
RIVER CO FL, BK: 2317 PG: 2223, 02/02/2009 11:29 AM
0
Prepared by and return to:
Name: Bruce D. Barken, Esq.
Address: Collins,Brown, Caldwell,
Barkett & Garavaglia, Chartered
756 Beachland Blvd.
Vero Beach, FL 32963
772/231-4343
(EXHIBIT ll3 l
t I
DECLARATION OF RESTRICTIVE COVENANTS
THIS DECLARATION OF RESTRICTIVE COVENANTS is made by Windsor
Properties, a Florida General Partnership, ("Owner"), in favor of Indian River County,
Florida, a political subdivision of the State of Florida, ( "County").
WITNESSETH:
WHEREAS, Owner holds fee simple title to certain property in the County consisting of
8.93 acres, more or less, which property is referred to as the Property and is legally described in
Exhibit "A" attached hereto and made a part hereof ("Windsor Property"); and
WHEREAS, the Property is designated L-1 on the County's Land Use Plan, and is
designated RS -6 on the County's Zoning Map, which designations permit development of up to
six (6) residential units per acre; and
WHEREAS, the Property is located adjacent to the Golden Sands Park (a County -
managed park), and within a high density sea turtle nesting area; and
WHEREAS, the Owner is desirous of making a binding commitment to assure that the
Property shall be developed in accordance with the provisions of this Declaration;
NOW, THEREFORE, in consideration of the foregoing, the Owner hereby agrees and
declares as follows:
1. Recitals. That the above recitals are true and are incorporated herein by reference.
2. Density Restriction. The Owner hereby declares and voluntarily covenants and
agrees that the following development restriction shall apply within the Windsor Property.
Residential density shall be limited to one (1) dwelling unit per acre.
3. Use Restrictions.
(a) Access to Beach. One elevated wooden walkway (a maximum of six feet
wide clear) may be constructed for each dwelling unit fronting on the Atlantic Ocean beach for
access to the beach. Except for construction and dune and beach repair and maintenance, no
person is permitted on the dunes, except to access the beach via a walkway.
(b) Construction Seaward of CCCL during Turtle Nesting Season. There shall
be no construction activities on the Atlantic Ocean beach seaward of the current Coastal
Construction Control Line from May 1 through October 31, except as permitted by the State of
Florida for activities to protect the dunes and upland structure on the Property, and on properties
to the north and south.
(c ) Lighting. Installation of exterior lighting is strongly discouraged. The
following requirements shall be complied with on the Property, in addition to the Indian River
County Sea Turtle Protection Ordinance:
http://ori.indian-river.org////Document/GetDocumentForPrintPNG/?request=AQAAANC 10/19/201;
226
PaLie2of7
BK: 2317 PG: 2224
(1) No light source or any reflective surface of the light fixture shall be
visible from any point on the beach. Illumination of the beach, either through direct illumination,
reflective illumination or cumulative illumination is prohibited.
(2) No lights are permitted seaward of the Coastal Construction Control
Line. No lights are permitted seaward of residences, except as necessary for safety purposes.
(3) All exterior lights on ocean front lots shall be of a type utilizing
completely shielded downlights, without reflective surfaces. All exterior lights will be installed
as low as possible for the intended purpose.
(4) High density lighting may be utilized for Highway A 1 A roadway
lighting only, and all such lighting shall utilize shielded low pressure sodium lamps or other
lighting with similar characteristics, which shall be positioned, mounted and shielded in a
manner such that neither the light source nor reflective surface of the fixture is visible from any
point on the beach. The number of such fixtures shall be kept to the minimum necessary
(5) Only low density lighting shall be utilized in interior roadways and
parking areas. This lighting shall be set in a base installed as low as possible for the intended
purpose, and shall be positioned, mounted and shielded in a manner such that neither the light
sources nor reflective surface of the fixture is visible from any point on the beach.
(6) Parking Tots, roadways and driveways shall be designed and positioned
such that vehicular headlights do not cast light toward or onto the beach, to the extent possible.
Landscaping will be utilized to further this objective.
(7) All temporary lighting, including but not limited to construction
lighting, will meet all requirements of this Declaration from May 1 through October 31.
(d.) Beach Accessories on Beach during Turtle Nesting Season. No beach
accessories or recreation equipment, including but not limited to beach chairs, umbrellas,
canopies, surfboards, sailboats, etc. may remain on the beach overnight from May 1 through
October 31.
4. Beach Cleaning. Owner will not utilize nor contract for mechanical cleaning of the
beach from May 1 through October 31. Any cleaning by or behalf of Owner during that period
will utilize methods which do not disturb sea turtle nesting or hatching or existing nests.
5. Sea Turtle Monitoring. Persons permitted by the Florida Fish and Wildlife
Conservation Commission to monitor, research, recover and educate as to the sea turtle shall be
allowed access along the beach for permitted activities. Owner will cooperate with such persons
in their permitted activities to the extent possible.
6. Education, Owner will annually and throughout the year provide educational
materials supplied by the County, the U.S. Fish and Wildlife Service (FWS), the Florida Fish and
Wildlife Conservation Commission (FWC) or other appropriate source, to employees,
contractors, individual landowners and invitees regarding the importance of sea turtle nesting,
nesting dates, prohibited practices necessary to protect the sea turtle, and other relevant
educational information. Owner will cooperate with FWS and FWC in sea turtle conservation,
protection, research, monitoring and recovery activities.
7. Amendment and Modification. This instrument may be modified, amended or
released as to any portion of the Property only by a written instrument executed by the owner of
the fee simple title to the Property to be affected by such modification, amendment or release,
providing that the same has been approved by the Indian River County Commission
http://ori.indian-river.org////Document/GetDocumentForPri ntPNG/?request=AQAAANC 1 O/19/2O1
227
BK: 2317 PG: 2225
8. Term of Covenant. This voluntary covenant on the part of Owner shall run with the
land and remain in full force and effect and shall be binding upon Owner, its successors and
assigns, for an initial period of thirty (30) years from the date this instrument is recorded in the
Public Records and shall be automatically extended for successive periods of ten (10) years
thereafter, unless modified, amended or released prior to the expiration thereof.
9. Inspection and Enforcement. It is understood and agreed that any officer or inspector
of the County shall have the right at any time during normal business hours to determine whether
the Owner is in compliance with the conditions of the Declaration. The prevailing party in any
action or suit to enforce this Declaration shall be entitled to recover costs and reasonable
attorney's fees. This enforcement provision shall be in addition to any remedies available under
law.
10. Severability. Invalidation of any one of these covenants by judgment of a court of
competent jurisdiction shall not affect any of the other provisions of this Declaration, which shall
remain in full force and effect.
11. Recording. This Declaration shall be filed of record among the Public Records of
Indian River County, Florida at the cost of the Owner and a recorded copy given to the County
within thirty (30) days of its recording.
12. Effective Date. If the county approves the application of the Owner for the rezoning
of the Property, as set forth above, and after said approval has become final and nonappcalable,
this instrument shall constitute a covenant running with the title to the Property and be binding
upon the Owner, it successors and assigns.
IN WITNESS WHEREOF, the undersigned has executed this Declaration on this L3
f zkce4Atz,- , 20 05.
Printed: (DU,aa,
Name Printed: I o,wur Nt !r . lri cc, a
Witnesses
STATE OF FLORIDA
COUNTY OF INDIAN RIVER
WINDSOR PROPERTIES
A Florida General Part.ership
BY: Torwest Inc -, a -ral Partner
A Flori
BY:
Page 3 of 7
Mark Jus is 'rdsident
The foregoing instrument was acknowledged before me this 03 day of ficccyt,la2y .
20 b$ , by 1Jiik tt 3USj, c{� as President of Torwest, Inc., a Flonda corporation, on its
behalf, General Partner of Windsor Properties, a Florida general partnership, who is either•
personally known to me or ( ) produced a
NOTAR
MICHELE ANN CARROCCIO
MY COMMISSION I DD528332
EXPIRES: Mar. 54.2010
7Y/O163 P1u5C. Moiety Sinwmw'n
Ida . river' s lice
as identification.
rinted: L 1.tt.4'ln rAY'/'GC1 rl
No ary Public, State of Florida at Large
My Commission Expires. !11,\ K Iyl Z010
My Commission No.: IO 501 8.3 34-
228
http.//ori.indian-river.org////Document/GetDocumentForPrintPNG/?request=AQAAANC 10/ 1 W2015
Pa17e 4 47
BK: 2317 PG: 2226
'".surie'\8E9C101\a Ag\TITLE TRANS ER E% O2-C7-97.C'•o, ..en 15. _'09 - 9.21._5,5.,
� BASKERVILLE-
, DONOVAN, INC.
INNOVATIVt INFRASTRUCTURE SOLLTIONS
7175 MAZE, Roan
=TRUER. R 52610 (221254-502
LVCLYLiOr•G 3Lmai: TJT-0007340
LEGAL DESCRIPTION
EXHIBIT A
Windsor "A"
atJEC` ,.
FE) 3UAE' .o Z.
SE::!CN. 1/
F. GE. S3UT- 3; >S'
GENERAL NOTES:
A parcel of land Tying end being in Section 14, Townshio 31 Sou•h, Range ?S
East, Tallahassee bcse meridian, incien River County, Florida, being rr.ore
perticu!orly described as follows:
Commencing at the southwest corner of Government Lot 2, Section 14, Township
31 South, Range 39 East, Indian River County Florico;
Thence, bearing North 89'45'10" East, along the sa,:th line of soic Gevernme.r..- :c:
2, o aistonce of 865.92 feet to c point on the easterly Richt of Wcy line of S c:e
Road A -1-A, as shown or. Florida Deportment of Trcnsperto:ion Right of way Mcp
Section No. 88070-2102, dated 10/21/57,
Thence, bearing North 24'24'50` West,
1027.82 feet to the Paint of Beginning
Thence, bearing North 24'24'50" West,
109 62 feet to a point;
Thence, leaving said Right of Way line
89'45'09" East c distance of 573.51 F
of the Atlantic Ocecn,
Thence, bearing South 26'18'47" East,
of 111.32 feet to a point;
along said Right of Wcy line, a distance of
of the herein described parcel of lano,
along scid Right of 'Noy line, 3 cis.cnce 3;
of State Road A -1-A, bearing North
eet :o c point a: the Mean High 1V5 -e• Line
elcr.g said Mean High ',Voter Line, a distance
Thence, leaving said Mean High Water Line, bearing South 89'45'09" West, c
distance of 577.55 feet to a point on the aforesaid ecsterly Right of Way line of
State Road A -1-A, and the point being the Pcint of Beginning
The above described parcel of land contains on area of 57,553 square feet or
1.321 acres, more or less. Subject to any and all ecsements and conditions as
contained within the cnain of title.
1. NO UNDERGROUND INSTALLATION OR IMPROVEMENTS HAVE
BEEN LOCATED EXCEPT THOSE SHOWN HEREON.
2. BASKERVILLE-OONOVAN, INC. CERTIFICATE OF
AUTHORIZATION NUMBER TO PROVIDE SURVEYING SERVICES IS
LB0340
3. THIS DRAWNG NOT VAUD VATHOUT THE SIGNATURE AND
ORIGINAL SEAL OF A FLORIDA REGISTERED SURVEYOR k
MAPPER.
A. THE INFORMATION USED FOR THE CREATION OF THIS
SKETCH WAS OBTAINED FROM A BOUNDARY SURVEY BY
BASKER601.E DONOVAN PROJECT NO 86901.01 AND A
BOUNDARY SURVEY BY KIMLEY-HORN AND ASSOCIATES,
PROJECT NO 047013000 DATED 07-14-04
RIGHTS-OF-WAY ANO/OR OWNER5HIP WERE FU
SURVEYOR EXCEPT AS SHOWN HEREON.
REVISIONS
N0.
0Y
KS
DESCRIPTION
REVISED TYPO
6. THE HORIZONTAL COGROINATE SYSTEM AND BEAR,NO5
SHOWN HEREON ARE BASED ON INC RORIOA STATE PLANE
COORDINATE SYSTEM, EAST ZONE, NORTH AMERICAN DATUM
OF 1983, 1990 ADJUSTMENT. THE CONTROL MONUMENTS
UTRJZEO TO ESTAB'JSH THIS SURVEY WERE FLORIDA
DEPARTMENT OF TRANSPORTATION REFERENCE MONUMENT
88-78-A10 HAVING A COOROMATE'VALUE Cr NORTHING.
1,255,223.229 AND AN FASTING CF 847,036.325 ANC
MCMULLENT 88-78—All HAVING A CCOROINAIE VALUE OF'
NORTHING. 1.251,561.215 AND EA5T190. 848.558.737 NA0
63/90. SAID VALUES WERE CONVERTED. FROM NAO 27
COORDINATE DATUM AS USTED ON THE PLAT OF INDIAN RAVER
COUNTY COASTAL CONSTRUCTION C.iNTRCL LINE, PLAT Boon
,yFC �IC
PAGE 32, PUBLIC RECORDS OFDIAN RIVER COUNTY.
r.,fLORIbA 9t
= .iZN
FURNISHED',
9C A
e�ds-Noe
�TH -s
•1 A >Roen hN.
•• ecp
DATEr'9"!
1/15/09•..
5. NO INSTRUMENTS OF RECORD REFLECTING EASEMENTSI:,
lyc�Ej�ggA�SCO ON INC
TE Ts'56» EAST ZONE.
SToo111 Q.2ASTMENT, AS
pr Q Y UNE FOR
a'sdtoowESL
. t,,' 4i•`.'�j Vit:..
n-ciny.nca tilt, lht Yidnm
u
86vd'ol PmkvLawl 5v epn
o AdrMn' Codt, Pvtuanl U Stc'.icn
.bu�o1 •W.ht!Mte and 5.1.1.
LEGEND
POC=POINT OF CO.MM[,I EM=Ni
F0?=POUT OF BESINNIN•;
R/'W=RIGHT OF WAY
PB=PLAT BOOK
PG= PAGE
NGV029= NATI0N7L GEODETIC ^ER1ICAt
DATUM 07 1929
N01 1'5.11 8Nh331 7h1
Sr -NATURE, AAD 170 oR ANAL
FAGE6 SEAL Cr A FLf...LA
uCENSCD ,4<10<4 34
',;EKED ,
C
SOUL N/A
ra 0.y£
1054!, B
05
http://ori.indian-river.org////Document/GetDocumentForPrintPNG/?request=AQAAANC
0400'
1 OF 2
1U/ 19/201)
229
BK: 2317 PG: 2227
, P•\survey\86901.01\d►q\TITLE TRANSFER ID 10-19-06.dwq, Dec 17, 2008 - 11:51:08>u, 4stoflln9et
BASKERVILLE-
DONOVAN, 1NC,
.NNOVATIVL LNTRASTRUCTURE SOLUTIONS
7171 Y0s111i 109)
1117A31I1A3. IL aN4 (=gb -=
acDlmnE=Dm 1:9-ee407.14
Page 5 of 7
SKETCH
4 �j rn' ll
T() A C I ANIS CAt &SCRIPTION
NOT A SURVEY
NOT TO SCALE
PROJECT: 15901.01
FIELD 9& tY 0+1E• NOT 5uPvEI
SECnOH: 11
RANGC SO:."H 29 EAST
OCEAN BLUFF SUBDIVISION
PB 12 PG 54
N89'45'09'E \ 57151'
EXHIBIT A
57,553 S4 FT OR 1321 ACRES±
OF THE N0R14 400' OF COwRNUENT LOT 2
NORM UNE Of THE 504.1191 2001 OF ME NORM 100' Of COVERHUENT LOT 2
589'45'09"W 577.55'
a•
GOVERNMENT LOT 2 LYING EAST OF STATE
ROAD A -1-A. LESS THS NORTH 400' THEREOF,
a :
SECTION 14. TOWNSHIP 31 SOUTH,
Y+�a RANCE 39 EAST
•
33YyT o
11 n
>y
Q
ts Qm 0
N
r. P
Q� S.
\
C
•
-57
O
50U7NRES'T CORNER
0OSE7NUENT LOT 2
SOUTH LNE GOV RN OVI LO 2
N89'45'10"E 865.92'
a.
EXISTING GOLDEN SANDS
RLVL40NS
ND.
B/
OfSCR5711051
OATS
CNECXED Br lS
SCALL 5901 10 SCALE
f6. PACE
DRA*11
2 OF 2
230
http://ori.indian-river.org////Document/GetDocumentForPrintPNG/`'request=AQAAANC. 10/19/20 i
BK: 2317 PG: 2228
P;\sulvey\86901.01\dw \TIRE TRANSFER EX 10-19-06.dwg, Dec 17, 2008 - 12:00:43PM, kstalliinoer
BASKERVILLE-
NJ ONOVAN, INC.
INN 0vA?WE INFRAB'TRUCTURE SOLUTIONS
11 6 tn1mL sou
1111.10911Xl. 11. SMO 1721X64 -94x
1:449002171G =XIS& 111-0000340
Pate 6 of 7
LEGAL DESCRIPTION
F
( Windsor "Jr)
Ali
PROTECT: 96601.0:
DRAWING DATE 4/20/07
SCCiION: I4
10WRSMP. 31
RANGE: SOUTH 39 EAST
A parcel of land lying and be;ng in Section 14, Township 31 South, Range 39
East, Tallahassee base meridion, Indian River County, Florida, being more
particularly described as follows:
Commencing at the southwest corner of Government Lot 2. Section 14, Township
31 South, Range 39 Eost, Indian River County Florida;
Thence, beoring North 89'45'10" East, along the south line of said Government tot
2, o distance of 865.92 feet to point on the easterly Right of Woy line of State
Rood A -1-A, as shown on Florida Department of Transportation Right of woy Mop
Section No. 88070-2102, doted 10/21/57.
Thence. bearing North 24'24'50- West, along said Right of Woy line, a distonce of
419.51 feet to the Point of Beginning of the herein described parcel of land;
Thence, bearing North 24'24'SO" West, olong soid Right of Way line, a distonce of
608,31 feet to a point;
Thence, leaving soid Right of Way line of State Rood A -1-A. bearing North
89'45'09" East a distonce of 577.55 Feet to o point on the Meon High Water Line
of the Atlantic Ocean;
Thence. bearing South 26'18'47" Eost, olong said Meon High Woter Line, a distance
of 98.03 feet to a point;
Thence, bearing South 28'25'11" Eost, along said Mean High Water line, a distonce
of 441.87 feet to o point:
Thence, bearing South 22'31'33" East, along said Mean High Water line, o distonce
of 83.66 feet to a point;
Thence, leoving said Mean High Water Line, bearing South 89'45'09" West, a
distance of 611.92 feet to a point on the aforesoid easterly Right of Way line of
State Road A -1-A, and the point being the Point of Beginning.
The above described parcel of land contains an areo of 331,451 square feet or
7.609 acres, more or less. Subject to any and all easements and conaitions es
contained within the chain of title.
GENERAL NOTES:
1. NO UNDERGROUND INSTALLATION OR DIPROVEIAENTS HAVE
BEEN LOCATED EXCEPT 1)/DSL SHOW HEREON.
1. BAS ERW1L-O0NOVMl, INC. CERTIFICATE Or
AUTHORIZATION NUMBER TO PROVIDE SURVEYING SEANCES IS
LBONO
3. ENS DRAWING NOT YAUD MTHOUT THE SIGNATURE AN0
MORAL SEAL OF A FLORIDA REGISTERED SURVEYOR k
YAPPER
4. THE IMF0RW0.41101 USED FOR THE CREATION OF TIES
9(C0NN WAS OBTAINED FROM A BOUNDARY SURVEY BY
BADMANLLE DONOVAN PROLECT MO 69101.01 AND A
BOUNDARY SURVEY BY RM.[Y-NORM AID ASSOOATES,
PROJECT NO 047013006 DATED 07-14-04
S. NO NSTRUUEMTS Ci RECORD REFLECTING LASD,EI4TS.
RIOHI5-0F-9AY AND/ON OFMER94F MORE FURNISHED THIS
SURVEYOR DCCEPT AS SNOW 44(50097.
6. THE HORIZONTAL COORONATE 511751 AND BEARINGS
SHOWN HEREON ARE BASED ON THE FLORDA STATE PLANE
COORDINATE SYS1D4, CAST 204E. NORTH AMERICAN DATUM
0/ 1663. 1910 ADJUSIUDIT. 140 CONTROL YOHt1YD4TS
UTILIZED TO ESTABLISH THIS SURVEY MERE 110RIDA
DEPART/101T Of TRANSPORTATION RETURNEE YONWDIT
66-76-A10 HAVING A CCOROIN ATE VALUE 00 HORNING:
1.2SS223.229 AND AN EASING Or 647.004.323 ANO
YONUYFNT 96 -76 -AL1 HANK A COORDINATE VALUE OF
NORTHNC: 1,221,241.215 AN0 EASDN0 846,666.737 HAD
B3/90. SAID VALUES MOTE CONVERTED FROM NAD 27
COORDINATE DATUM AS LISTED ON THE PLAT Of WOWS
AMA COUNTY COASTAL CONSTRUCT1QN CONTROL UNE, PLAT
000K 12. PACE 32. PUBLIC RECORDS Of N0AN R1VTR
COUNTY, FLORIDA.
7. THE BEARINGS SHORN HEREO4 ARE BASED DI THE
FLORIDA STATE BANE, (:DORONATE sYSTEY, EAST 2O3E.
NORM AL1(31041.0A7UY 1910 s1YENT, AS
REFERENCE° ABOVE.; +YIJY UNE FOR
A -1-A BEARS NCtTT 4.50:40
4'' cENs' `` 4 :?
LEGEND
POC=POINT OF COMMENCEMENT
POB=POINT OF BEGINNING
RP( -RIGHT OF WAY
PB=PLAT BOOK
PG- PAGE
NGVD29- NATIONAL GEODETIC VERTICAL
DATUM OF 1929
REASONS
ND.
B1
DLSCR TON
DATE
TM k4ol
1.eAned .. ';: f , w
and Ute. .. ?IC I',%
•'/1�r41C
n. 1A,i1„ra
Soman
i V SectIc
-O�
Mal OLP 51770 / TM
S1CHANAC AND M ONCRW
Ru500 SEAL Or A TONGA
LICIN305 5.4010306
0)4EC72D
SCALL 9/A
fP FACE
DRUM ETT:
FS
SHEET:
1 OF 2
http://ori.indian-river.org////Document/GetDocumentForPrintPNG/`'request \QAA \NC
10'19/201
231
BK: 2317 PG: 2229
, .P\lefty \86901.01\d.g\T1TLE TRANSFER EX 10-1 9 -06.dwg. Dec 17, 2008 - t2:00:24PU, kstoff fngcr
BASKERVILLE-
DONOVAN, INC.
INNOVATM 1NTRASTRVCTURE SOLUTIONS
71711 In= SOU
llGJO a. R SEMI (1X1)164-31113
VKZAISSIC =OM n-rowx►
1',11LC' 7 111 -
SKETCH
.. All
YtC'CC ANY LEGAL OISCRIPTION
NOT A SURVEY NOT TO SCALE
PASJEC1: E6501 01
0IC1w1NC CAR:
SECIICN: 11
RMINStP 31
RANCt 50U1N _S JST
OCEAN BLUFF SUBDIVISION
PB 12 PG 54
EXHIBIT A
589'45'09"W 577.55'
SOUTH UNE OF THE NORTH 400' OF GOVERNMENT LOT 2
NORTH UNE OF THE SOUTH 200' OF THE
NORTH 600' OF GOVERNMENT LOT 2
EXHIBIT B
331,451 SQ FT OR 7.609 ACRES.*
S89'45'09"W 611.92'
NOT TO SCALE
cis
cP
10
SOUTHWEST CORNER
GOVERNMENT LOT 2
JP.o.c
N89'45'10"E
f
SOUTH LINE GOVERNMENT LOr 2
REVISIONS
N0.
to.
OESCRIP110N j DATE
CHICkm BY: Ks
SCAW NOT 10 SCALE
1.8. GAT
OWN By:
15
2 OF 2
232
http://ori.indian-river.org////Document/GetDocumentForPrintPNG/`'request=AO:\A ANC 10/ 19/201 fc
BOARD OF COUNTY COMMISSIONERS ,-
Exhibit
Arthur R. Neuberger
Chairman
District 2
Gary C. Wheeler
Vice Chairman
District 3
June 20, 2006
Ms. Eva Armstrong, Director
Division of State Lands
Department of Environmental Protection
3900 Commonwealth Blvd.
Tallahassee, FL 32399
Wesley S. Davis
District 1
Thomas S. Lowther
District 4
Sandra L. Bowden
District 5
RE: Exchange of 1.4 acres (110 front feet) of Trustees' land in Indian River County
Dear Ms. Armstrong:
The purpose of this letter is to request an exchange of lands under rule 18-2.018(3)(b)(5), FAC. I
have attached aerial map exhibits (Map Exhibits) entitled "Before Exchange," "After Exchange,"
and "After Exchange Detail" showing existing and proposed ownerships. In accordance with the
rule cited, the County hereby certifies that it needs the tract of land currently owned by the Board
of Trustees of the Internal Improvement Trust Fund (Trustees) (the tract formerly known as the
Spallone tract) for management of the Golden Sands Park in cooperation with the U.S. Fish and
Wildlife Service. The County also certifies that it has contracted to acquire and convey to the
Trustees a larger tract of land, and that it will convey a conservation easement over existing
County -owned lands, both as reflected in the Map Exhibits. Please note that this letter replaces
and supercedes my letter to you dated December 1, 2005. As a result of discussions with your
staff, the U.S. Fish and Wildlife Service and others, we have significantly enhanced the net
positive benefit aspects of the original exchange concept.
The purpose of this exchange is to reconfigure the existing County management unit known as
Golden Sands Park. The majority of the park is owned by the County. In the late 1990's the
County negotiated and acquired the current Trustees/Spallone tract. The County then conveyed
the Trustees/Spallone tract to the Trustees (the existing Trustees parcel shown on the "Before
Exchange" exhibit) as a 50-50 cost share, with the County retaining an interest in the form of a
right of re-entry. Golden Sands Park (GSP) was developed by the County and has been under
County management for almost 20 years. The Trustees/Spallone tract has been managed by the
County as part of the GSP; but recent research indicates the Trustees have not leased the tract for
management.
This exchange proposal includes the exchange of lands currently owned by Windsor Properties,
1840 25th Street, Suite N-158
Vero Beach, FL 32960-3365
Telephone: 772-226-1490 FAX: 772-770-5334
Suncom: 224-1490 e-mail: kmassung@ircgov.com
Ms. Eva Armstrong
• Exchange of 1.4 acres
page 2
Inc., which has a large planned development to the north of GSP. The County has negotiated an
exchange agreement with Windsor. The exchange proposal as outlined in this letter and
attachments includes significant benefits for the County and the Trustees in addition to the
exchange.
As part of the reconfiguration of GSP, the County requests that the Trustees exchange its tract
for the proposed Trustees' ownership indicated on the "After Exchange" exhibit. I offer the
following in support of this request:
• The proposed Trustees' ownership contains a full replacement of the 100 foot width of the
current Trustees' ownership, plus an additional 25 feet of width (27 feet +1- of frontage). This
additional ocean front footage is worth an estimated $26,000 per front foot as an addition to the
proposed Trustees' ownership (based on the average of ocean front sales on the MLS since
November 1, 2005; see attached exhibit entitled Front Foot Value Comparable Sales); making an
estimated value for the additional land to be conveyed to the Trustees of $750,000.
• In addition, the County will convey a conservation easement 50 feet in width (approximately
55 front feet), making an additional 75 feet of total width (82 front feet) added to the original 100
foot width of Trustees' ownership. The proposed Trustees' ownership is equal to orr better than
the current Trustees tract in resource value; and•the proposed Trustees' ownership will remain in
its natural state after the exchange.
- The existing zoning density on the property to be conveyed by Windsor is 3 single family units
per acre, creating a possibility for 27 homes. In order to reduce the density of human use of the
turtle beach, Windsor is willing to permanently restrict the over all density on the property it will
receive to only 6 units over the entire tract, for a density of less than one unit per acre. Windsor
has already, at the request of the County, rezoned its adjacent property from multifamily to
single family, partly to reduce density adjacent to the turtle nesting beach.
- Windsor has also agreed to record restrictive covenants which permanently limit dune
crossovers, prohibit construction activities seaward of the CCCL during nesting season, prohibit
overnight beach accessories and mechanical beach cleaning during nesting season, and provide
for turtle friendly lighting, access for sea turtle monitoring and sea turtle education. See the
attached exhibit entitled Declaration of Restrictive Covenants.
• The facilities on GSP are out dated, and have been significantly damaged by storms over the
past several years. Windsor has agreed to build a new park facility on the property to be
acquired by the County. The design of parking, over walks and facilities will be updated, and
will include improved environmental specifications, including better parking, landscaping and
native vegetation cover. That part of the old park not utilized in the new park will be restored to
native conditions. With a more efficient parking layout, the overall development footprint of the
park will be reduced from 1.98 acres to 1.80 acres.
234
Ms. Eva Armstrong
• Exchange of 1.4 acres
page 3
• In addition Windsor will pay the County $1,000,000 to enhance the County's management
ability and fund needs which are currently unfunded.
• Windsor will sponsor a sea turtle education and information program designed by the US Fish
and Wildlife Service in cooperation with the County.
• Windsor will agree to remove any exotic vegetation on GSP and the proposed Trustees'
ownership.
Finally, there are community and safety concerns that will be addressed through the exchange.
Windsor has constructed a tunnel under Highway Al -A for safe community cross access. The
exchange will allow the new lots to be contiguous to the existing community and provide the
new residents, their children, and employees with a safe way to cross Highway Al A. This is not
insignificant, as AIA traffic continues to become heavier each year — making safety issues more
critical. The exchange would also consolidate all of Windsor's beach access crossovers to the
north of GSP.
The County believes these measures provide significant net positive benefit to the public in
regard to this small exchange. Paul Tritaik, the Refuge Manager of the Archie Carr Sea Turtle
Refuge has indicated his support of the exchange proposal; a copy of his letter dated June 15,
2006 is attached. I am also enclosing for your information a letter dated January 2, 2004 from
Terri Messler, DEP Community Program Administrator, indicating that the proposal in regard to
GSP would comply with Florida Recreation Development Assistance Program requirements
applicable to GSP.
The County asks that you calendar this proposal for hearing at the August 10-11 meeting of the
Acquisition Review Council. Please call me if you have any questions in regard to this request.
Bill DeBraal, Assistant County Attorney has been asked to be the primary County staff contact
on this matter. He can be reached at 772-226-1426.
Thank you for your consideration.
Sincerely,
C„,ti„,..k..,(-2
Arthur R. Neub - : er
Chairman
Indian River County
Board of County Commissioners
cc: Joe Baird, County Administrator
235
Bill DeBraal, Assistant County Attorney
Bob Keating, Director, Community Development
Scott Woolam, Chief, Bureau of Public Lands Administration
Mark Justice, Windsor Properties, Inc.
Bruce Barkett, Attorney for Windsor Properties, Inc.
Attachments:
Before Exchange (aerial map)
After Exchange (aerial map)
After Exchange Detail (aerial map)
Front Foot Value Analysis
Declaration of Restrictive Covenants (draft)
Tritaik letter
Messier letter
236
BEFORE EXCHANGE
• ,• :kkr.k. • .e ..1,"r .'s". • • . • • . _ •
• 4.. ;.4...•iz:4: • - • • .p
• y.
' • 4
tIant Cean ;?6.i.V211451/rjeA.0.)tztfesi.V
INDIAN RIVER COUNTY / TRUSTEES'
LAND EXCHANGE
06-02-06
••;,'
Kmley-Hom
and Associates, Inc.
AFTER EXCHANGE
Acreage Summary of TrusteesOwnership
paws Escasno.
1 3 ac
inmates'
F.. Owner.*
Addiaonal F.. Clemendip
Tonle.' Owe** wen Conservation Easement (0.7.0)
alkaastem
(.4.0
04.0
2,6.0
Footprint of P•fil Derseoperent 20.0
Nobe: Total arm of ....:mots end Tole:Mei ownembdo • 2.9.0 10.1 monenea rallo
1.8.0
INDIAN RIVER COUNTY / TRUSTEES'
LAND EXCHANGE
06-02-06
Kimley-Horn
and Associates, Inc.
AFTER EXCHANGE DETAIL
INDIAN RIVER COUNTY / TRUSTEES'
LAND EXCHANGE
06-02-06
:?alp
Kimley-Horn
and Associates, Inc.
FRONT FOOT VALUE COMPARABLE SALES*
November 1, 2005 — May 15, 2006 (Indian River County)
Tax ID #
Front foot #
Total sales price
Price div. by ff
33402100013000000046.0
105
1,800,000
17,142
33403400004000000004.0
121
3,250,000
26,859
(multiple Kansas City Col.
SD)
155
7,000,000
45,161
32401900004000000021.0
100
1,975,000
19,750
30393300002000000004.0
55
1,895,000
34,454
Average estimated price per front foot based on above five comparable sales: $28,673
*Note this analysis includes only a simple division of overall price by front footage; and
is offered as a very rough indication of potential front foot values. This information is
not intended to provide a good estimate of appraised value.
240
Draft 2/16/06
Prepared by and return to:
Name: Bruce D. Barkett, Esquire
Address: Collins, Brown, Caldwell
Barkett & Garavaglia, Chartered
956 Beachland Boulevard
Vero Beach, FL 32963
Tele: (772) 231-4343
DECLARATION OF RESTRICTIVE COVENANTS
THIS DECLARATION OF RESTRICTIVE COVENANTS is made by Windsor
Properties, a Florida General Partnership, ("Owner"), in favor of Indian River County, a political
subdivision of the State of Florida, ("County").
WITNESSETH:
WHEREAS, Owner holds fee simple title to certain property in the County consisting of
acres, more or less, which property is referred to as the Property and is legally described as
Exhibit "A" attached hereto and made a part hereof ("Property"); and
WHEREAS, the Property is designated L-1 on the County's Land Use Plan, and is
designated RS -3 on the County's Zoning Map, which designations permit development of up to
six (3) residential units per acre; and
WHEREAS, the Property is located adjacent to the Golden Sands Park (a County -
managed park), and within a high density sea turtle nesting area; and
WHEREAS, the Owner is desirous of making a binding commitment to assure that the
Property shall be developed in accordance with the provisions of this Declaration;
NOW, THEREFORE, in consideration of the foregoing, the Owner hereby agrees and
declares as follows:
1. Recitals. That the above recitals are true and are incorporated herein by
reference.
2. Density Restriction. The Owner hereby declares and voluntarily covenants and
agrees that the following development restriction shall apply within the Windsor Property:
Residential density shall be limited to one (1) dwelling unit per acre.
3. Use Restrictions.
(a) Access to beach. One elevated wooden walkway (a maximum of six feet
wide clear) may be constructed for each dwelling unit fronting on the Atlantic ocean beach for
access to the beach. Except for construction, and dune and beach repair and maintenance, no
person is permitted on the dunes, except to access the beach via a walkway.
(b) Construction seaward of CCCL during turtle nesting season. There shall
be no construction activities on the Atlantic ocean beach seaward of the current Coastal
Construction Control Line from May 1 through October 31, except as permitted by the State of
Florida for activities to protect the dunes and upland structures on the Property, and on properties
to the north and south.
(c) Lighting. Installation of exterior lighting is strongly discouraged. The
following requirements shall be complied with on the Property, in addition to the Indian River
County Sea Turtle Protection Ordinance:
(1) No light source or any reflective surface of the light fixture shall be
visible from any point on the beach. Illumination of the beach, either through direct illumination,
reflective illumination or cumulative illumination is prohibited.
241
(2) No lights are permitted seaward of the Coastal Construction Control
Line. No lights are permitted seaward of residences, except as necessary for safety purposes.
(3) All exterior lights on ocean front lots shall be of a type utilizing
completely shielded downlights, without reflective surfaces. All exterior lights will be installed
as low as possible for the intended purpose.
(4) High density lighting may be utilized for Highway A1A roadway
lighting only, and all such Lighting shall utilize shielded low pressure sodium lamps or other
lighting with similar characteristics, which shall be positioned, mounted and shielded in a manner
such that neither the light source nor reflective surface of the fixture is visible from any point on
the beach. The number of such fixtures shall be kept to the minimum necessary.
(5) Only low density lighting shall be utilized in interior roadways and
parking areas. This lighting shall be set in a base installed as low as possible for the intended
purpose, and shall be positioned, mounted and shielded in a manner.such that neither the light
source nor reflective surface of the fixture is visible from any point on the beach.
(6) Parking lots, roadways and driveways shall be designed and
positioned such that vehicular headlights do no case light toward or onto the beach, to the extent
possible. Landscaping will be utilized to further this objective.
(7) All temporary lighting, including but not limited to construction
lighting, will meet all requirements of this Declaration from May 1 through October 31.
(d) Beach accessories on beach during turtle nesting season. No beach
accessories or recreation equipment, including but not limited to beach chairs, umbrellas,
canopies, surfboards, sailboats, etc.) may remain on the beach overnight from May 1 through
October 31.
4. Beach cleaning. Owner will not utilize nor contract for mechanical cleaning of
the beach from May 1 through October 31. Any cleaning by or behalf of Owner during that
period will utilize methods which do not disturb sea turtle nesting or hatching or existing nests.
5. Sea turtle monitoring, Persons permitted by the Florida Fish and Wildlife
Conservation Commission to monitor, research, recover and educate as to the sea turtle shall be
allowed access along the beach for permitted activities. Owner will cooperate with such persons
in their permitted activities to the extent possible.
6. Education. Owner will annually and throughout the year provide education
materials supplied by the County, the U.S. Fish and Wildlife Service (FWS), the Florida Fish and
Wildlife Conservation Commission (FWC) or other appropriate source, to employees,
contractors, individual landowners and invitees regarding the importance of sea turtle nesting,
nesting dates, prohibited practices necessary to protect the sea turtle, and other relevant
educational information. Owner will cooperate with FWS and FWC in sea turtle conservation,
protection, research, monitoring and recovery activities.
7. Amendment and Modification. This instrument may be modified, amended or
released as to any portion of the Property only by a written instrument executed by the owner of
the fee simple title to the Property to be affected by such modification, amendment or release,
providing that the same has been approved by the County Commission.
8. Term of Covenant. This voluntary covenant on the part of Owner shall run with
the land and remain in full force and effect and shall be binding upon Owner, its successors and
assigns, for an initial period of thirty (30) years from the date this instrument is recorded in the •
Public Records and shall be automatically extended for successive periods of ten (10) years
thereafter, unless modified, amended or released prior to the expiration thereof.
9. Inspection and Enforcement. It is understood and agreed that any officer or
inspector of the County shall have the right at any time during normal business hours to
determine whether the Owner is in compliance with the conditions of the Declaration. The
prevailing party in any action or suit to enforce this Declaration shall be entitled to recover costs
242
and reasonable attorney's fees. This enforcement provision shall be in addition to any remedies
available under law.
10. Severability. Invalidation of any one of these covenants by judgment of a court
of competent jurisdiction shall not affect any of the other provisions of this Declaration, which
shall remain in full force and effect.
11. Recording. This Declaration shall be filed of record among the Public Records
of Indian River County, Florida at the cost of the Owner and a recorded copy given to the County
within thirty (30) days of its recording.
12. Effective Date. If the County approves the application of the Owner for the
rezoning of the Property, as set forth above, and after said approval has become inial and
nonappealable, this instrument shall constitute a covenant running with the title to the Property
and be binding upon the Owner, its successors and assigns.
IN WITNESS WHEREOF, the undersigned has executed this Declaration on this
day of , 2006.
WINDSOR PROPERTIES, a Florida
General Partnership
WITNESS: By:
Name: Name:
Title:
WITNESS:
Name:
STATE OF FLORIDA
) ss.:
COUNTY OF INDIAN RIVER
(Corporate Seal)
The foregoing instrument was acknowledged before me this day of
, 2006, by , as President of Windsor
Properties, a Florida General Partnership. He is personally known to me or has produced
as identification.
Notary:
Print Name:
NOTARY SEAL Notary Public, State of Florida
My commission expires:
243
EX ITD3IT "A"
LEGAL DESCRIPTION
244
Jun.16. 2006 3:56AM
No•1845 P. 2/2
United States Department of the Interior
FISH AND WILDLIFE SERVICE
Pelican Island & Archie Carr National Wildlife Refuges
1339 201° Street
Vero Beach, Florida 32960
Joe Baird, County Manager
Indian River County
1840 256 Street
Vero Beach FL 32960
RE: Indian River County ("County") exchange with State ofFlorida Board of
Trustees of the internal Improve meat Trust Fimd ("Trustees'; Golden
Sands park
Deter Mr. Baird:
June 15, 2006
Over the past several months, I have met with your staffand others in regard to the exchange proposed
by the County involving the Golden Sands Park owned by the County and the Trustees parcel fly
known as the Spalloue tract. The exchange proposal is depicted in the `Before Exchange," "After
Exchange," and "After B diange Detail" etthibits provide by the appy, copies of which are aged
to this letter. I have visited the property, and reviewed the following documentation in regard to the
exchange proposal; the County's exchange proposal submitted to the Division of State Lands, the
Kimlcy--Horn survey of the affected lands; the li imley-Horn vegetation ayrvey the design concept for the
redeveloped Golden Sands Park the County towlaaago agreement with Windsor Properties; proposed
restrictions and commits for the acijaocra Wadscr developer and information provide by County
staff as to past public use orthe Golden Sands Park.
Based on these doh and field review I am satisfied that the exchange proposal enhances the
resource value of Golden Sands Park, the 'Trustees parcel, and adjacent private land and I support the
mange proposal. The exchange proposal provides significant additional benefit to sea bustle
conservation in that it enlarges the public ownership (both fiont footage and acreage), des
protection on the publicly owned lands, and enhances preservation measures on amort privately owned
lands through the reoordiag of appropriate restrictive covenants. Another result of our cliscussions is that
the USFWS and County have agreed to joint management of County ocean front lands, and this will
likely lead to additional eaiha ncament of sea turtle preservation within Indian River County and the Archie
Carr National Wildlife Refuge.
If I can assist in providing fiirther support for this proposal please let me know.
Sincerely,
Refuge Tritas'k
ger
Archie Carr National Wildlife Refuge
245
}eb Bush
Governor
Department of
Environmental Protection
Marjory Stoneman Douglas Building
3900 Commonwealth Boulevard
Tallahassee, Florida 32399-3000
January 2, 2004
William K. DeBraal
Assistant County Attorney
Indian River County Board of Commissioners
1 840 25ei Street
Vero Beach, Florida 32960
Dear Mr. DeBraal:
David B. Struhs
Secretary
RECEIVED
JAN 0 5 2004
COUNTY ATTORNEY'S
OFFICE
I am responding to your letter of December 1 St 2003 regarding Golden Sands Park, a Florida
Recreation Development Assistance Program project
If Indian River Comity moves forward with the land swap involving Golden Sands Park as
outlined in your letter dated October 29, 2003, the project will be.in conversion status. However,
if Windsor Properties follows through with their commitment to the County to replace all of the
existing park facilities with new structures OA the adjacent property, the project will no longer be
considered a conversion. The new land must be dedicated in perpetuity for outdoor recreation
purposes as outlined in 62D-5.059(1) Florida Administrative Code. The new land and pack must
comply with all other applicable portions of the FRDAP Rule, 62D-5, Part V, Florida
Administrative Code.
We agree that the property exchange does not appear to impact the delivery of outdoor recreation
services to the citizens of Indian River County. We will assist you in trying to work through this
to the satisfaction of all involved.
I may be reached at (850) 488-7896 if you require additional information.
Sincerely,
Terri Messier, CPRP
Community Program Administrator
cc: Suzanne Brantley, DEP Assistant General Counsel
Wayne Hrydziusko, Office Director
Diane Langston, Community Assistance Consultant
"More Protection, Less Process"
Printed on recycled popes
246
.72
•
-
\\
50.9 \ it9A
....-- \
24:------
.:1"-
-;.
.---" .• t J,-3:,
v ----.
‹..,,
....k ....."' ..-.:‘ .
CP
',`';-,,..'''''\9;, \ \ • \ g.
,,..,-.
...,.4./,:'..
‘• . ----.................._,,,-....._
:1 \
,
• tP .e'D‘.'"'
• V- ,..? . ‘ ,....
'',1.•,73,
0
‘.0
•-"
Al.
.••
\\,
,.... ..,
A A
0
.0"
r --
Exhibit
P
PROPOSED RE—PLAT OF LOTS
11, 12, 13 AND 14 FROM
WINDSOR BEACHSIDE — PLAT 27
PHASE 11 — PD
\
:\TLAN
!WW1 ffatl
Pe Aa..BRJAPC
PARK
(0
•
ORAPt7C ST=LiAc..EZ TUT.
DArt
BY
Kimley*Horn
• 2015 ANAEY- A. ASSOCIATES NC
A. BATA STRUT NAM VERO REA. 120.
RICK 772-794-1100
rem MONA COM CA &MOWN
ANA PROJECT
OAT(
04-10-15
AS
o[kOtO) ON
OPLA. ev 070
WINDSOR
(SOUTH PARCEL)
CONCEPTUAL
SITE PLAN
SHEET NumBER
CSP -2
December 8, 2015
14.A.1
INDIAN RIVER COUNTY
BOARD OF COUNTY COMMISSIONERS
INTER -OFFICE MEMORANDUM
To: Members of the Board of County Commissioners
Date: December 2, 2015
Subject: Discussion regarding proposal to fund Visit Florida
From: Bob Solari, District 5, BCC Chairman
I would like to discuss a resolution against the proposal being considered by the House of
Representative's tax committee to use 20 percent of the money raised from tourist
development taxes to fund Visit Florida.
Attachment: 3 pg.
248
Commissioners are hoping Rowan will stay with the city for a long time, versus using the post as a
stepping stone to a higher paying job Rowan assured them she was there to stay
"I like it here," she said. "I plan on staying."
There are plans in place to help train Rowan, including sessions with the auditor, in addition to her
online classes.
Officials still need to formally approve Rowan's promotion. After that, they will start to look for her
replacement.
Gaetz crafting plan to boost Visit Florida, restrict tourism councils
By MATT DIXON, POLITICO Florida, 11/23
TALLAHASSEE — The House of Representative's tax committee is preparing to consider a plan that
would rewrite how the state divides the money it generates from the 100 million tourists who visit
Florida's beaches and theme parks each year.
It would redirect the flow of tourist development taxes, which are collected in most counties on hotel and
condo rentals. The money is used by counties to fund regional tourism promotion.
Under a proposal being crafted by Rep Matt Gaetz, chairman of the House finance and tax committee,
20 percent of the money raised from tourist development taxes would become an annual revenue
stream for Visit Florida, a nonprofit that serves as the state's public-private tourism marketing arm. It
would give the organization an estimated $80 million dedicated revenue stream.
Gaetz, a Fort Walton Beach Republican, said he wants to provide a dedicated revenue stream to Visit
Florida because tourism is a vital component of the state's overall economy.
Visit Florida is a so-called direct support organization of the Department of Economic Opportunity, which
is Gov. Rick Scott's top jobs agency. Direct support organizations are nonprofits established to carry out
specific public tasks, in this case publicizing state tourism.
Some members of the tax committee raised questions about the proposal, which is in its infancy There
was support for funding Visit Florida, but concern about using the tourist development tax as the
dedicated revenue stream.
State Rep. Jennifer Sullivan, a Mount Dora Republican, said she though the tourist tax system is
working efficiently.
"If it is not broke, I don't necessarily know if we need to fix it," she said during last Thursday's committee
meeting. "I do think that funding Visit Florida is very important."
Under current law, the organization has to lobby the Legislature each year for funding because it does
not have a dedicated source of revenue- Last year, as the House and Senate fought over the budget,
11
249'
lawmakers who oversaw the state's economic development budget grew concerned Visit Florida funding
would get caught in the cross-fire.
"We don't want to be in a situation where Visit Florida could become a budget casualty," Gaetz said
during Thursday's meeting
Members asked about a draft version of Gaetz's plan, which has not yet been filed as formal legislation
Another concern came from state Rep Jason Brodeur, a Sanford Republican whose Central Florida
seat is in a three -county area heavily reliant on tourism, including Disney, one of the biggest players in
state government. He said the region pumps out a Targe share of state tourism taxes, so he wants to
make sure that, as part of any changes, the region would not lose revenue
"I would be interested in working on a fairness concept since it seems an overwhelming burden would
come from that three -county area," he said.
Gaetz said that because Orlando's theme parks are such an attraction, tourism marketing from
anywhere in the state will bring more people to Broeduer's region.
"There is an algorithm somewhere at Universal or Disney showing that the brand of Florida has become
so synonymous with the attractions in Central Florida," Gaetz said. "It's a win win "
Along with sending tourism dollars to Visit Florida, Gaetz's proposal would also require that 40/
percent of local tourism tax dollars be spent on marketing local tourism. He said some local
tourism development councils, which are set up to oversee the spending of tourism dollars, are using
just one-third of their budgets on marketing, a big part of their mission
The proposal also includes language requested by Larry Ashley, the sheriff of Gaetz's home
county of Okaloosa. It would allow'counties the option to divert 10 percent of local tourism tax
dollars to law enforcement, which under current law is not allowed.
Gaetz said the money would be used to bolster police forces in towns that see a Targe influx of tourists
"In the little town of Destin, there are about 50,000 people, but 4 or 5 million people stay there each
year," Gaetz said of the beachside town in his district.
The Florida Sheriffs Association has not yet taken a position on the bill
"Normally, I would just say yes we support this bill, but our legislative committee has not reviewed this
proposal," Matt Dunagan, the association's deputy executive director, wrote in an email "We will take a
look in two weeks when we meet again "
He said "this is an issue for -Sheriff Ashley," who did not return requests for comment.
Gaetz said he has called the organization, but admitted during the committee hearing that he might need
a cooling off period before starting talks with group about his plan. The association had high profile
opposition this week to separate gun bills Gaetz is sponsoring
"This was not the best week in my relationship with the Florida Sheriffs Association," he joked, getting
laughter from the entire committee room. "So maybe next week will be better."
12
250
His proposal also tightens controls on local tourist development councils, which are created by county
commissions that levy the tourist tax to coordinate local marketing efforts
Under those changes, contracts would have to be signed with people or organizations that receive
tourism tax dollars for projects, and tourism industry groups like the Florida Restaurant & Lodging
Association could sue local councils if money is misused.
Current law does not have provisions allowing industry groups to legally go after local councils.
Okaloosa Tourism Development Council officials were caught misusing funds in 2012, including the
former director who died of an apparent drug overdose after being accused of misusing $747,000 from
the BP oil spill.
The Florida Restaurant & Lodging Association, a tourism industry trade group, would also be
given authority to appoint six of the nine board members that oversee local tourism councils.
The remaining members will be elected officials selected by the county commission, which picks all
board members under current law
Panama City hiring 'future of the Fire Department'
Patti Blake, News Herald, 11/27
PANAMA CITY — In a significant changing of the guard, the Panama City Fire Department will be
replacing about 150 years of experience in its ranks following a year of retirements and resignations
In total, 13 firefighters of various statures within the Fire Department will be replaced by June of next
year with seven promotions and new hires to be announced during a "pinning ceremony" Tuesday.
Most of the firefighters have retired after long careers, two resigned under unfavorable circumstances
However, the changes in Fire Department are major in scope, said Chief Alex Baird, and the department
is prepared to move into a new era.
"This represents the future of the Panama City Fire Department, and they'll be following ideas and
philosophies to make this a great fire department," Baird said.
The seven hires and promotions to be announced during the ceremony Tuesday already have been put
in place, and that day will not only be commemorating the event but also will be their first day on the job
By June of next year, the Fire Department is expecting to lose six more veteran firefighters, and their
replacements are to be likewise commemorated in July.
Baird said the change in personnel is probably the most significant in the department's recent history.
The hirings will shift the average age of Panama City firefighters by two years, from 38 to 36, and reduce
the amount of experience in the department by about 150 years total
13
251
December 8, 2015
ITEM 14.C.1
INDIAN RIVER COUNTY
BOARD OF COUNTY COMMISSIONERS
INTER -OFFICE MEMORANDUM
TO: Members of the Board of County Commissioners
DATE: December 3, 2015
SUBJECT: Request for Letter of Support
FROM: Wesley S. Davis 0.....
Commissioner, District 1
Attached is a copy of an email correspondence from Brandon Tucker, Esquire regarding
pursuit of acceptance into the Florida Forever program via Florida Department of
Environmental Protection.
Also attached is a letter supporting efforts of the Lewis Friend Farm for acceptance into
this program.
I kindly request the Board of County Commissioners discuss and approve the prepared
Letter of Support on behalf of Lewis Friend Farms.
WSD:mlp
252
Wesley S. Davis
From: Brandon D. Tucker, P.A. <tuckergroup@earthlink.net>
Sent: Wednesday, December 02, 2015 7.49 AM
To: Wesley S. Davis
Subject: Lewis Friend Farm, Indian River County, Rural and Family Lands
Attachments: BrandonTucker_.pdf
Wes: Good morning! I hope this email finds you well and that you had a Happy Thanksgiving! Recently,
Governor Rick Scott, along with his Cabinet, approved the Lewis Friend Farm, located in Western Indian River
County, for acceptance into the Rural and Family Lands Program that is managed by The FL Dept of
Agriculture. We are now looking for acceptance into the Florida Forever program via the FL DEP. In order to
ensure acceptance into this program we were hoping to gain support from local officials, like yourself, in the
effort to preserve this property in agriculture for many generations to come. I have attached a draft letter of
support for your consideration. Time is of the essence and we need this sent out by weeks end. Sony for the
short notice. Your help is greatly appreciated!
Best Regards,
Brandon D. Tucker, P.A.
President
The Tucker Group, LLC
Bachelor of Science, Real Estate
Florida State University, College of Business
HEARTLAND REGION OFFICE
104 NW 7th Avenue
Okeechobee, FL 34972
TREASURE COAST OFFICE
3500 SW Corporate Parkway, Suite 201
Palm City, FL 34990
(772) 201-8722
www.tucker-group.com
1
253
BOARD OF COUNTY COMMISSIONERS
Bob Solari
Chairman
District 5
Joseph E. Flescher
Vice Chairman
District 2
December 3, 2015
Gary Clark, Deputy Secretary
for Land & Recreation
Chairman, Acquisition and Restoration Council
3900 Commonwealth Blvd., MS 44
Tallahassee, FL 32399-3000
Re: Lewis Friend Farms, Inc.
Application to Add New Florida Forever Project
Dear Honorable Chairman:
Dr it\N,
Wesley S. Davis
District 1
Tim Zorc
District 3
Peter D. O'Bryan
District 4
On behalf of the Indian River County Board of County Commissioners ("Board"), I am
writing to express the Board's full and enthusiastic support of the Lewis Friend Farms
Ranch as a new Florida Forever acquisition project.
In the early 1990s, Indian River County established a local environmental lands
acquisition program to leverage and match P2000 and later Florida Forever funds for
the conservation of environmentally significant lands. In 1992 and 2004, County
citizens voted to approve a combined total of $76 million in ad valorem tax funds for
environmental land conservation. Over the course of its acquisition program, Indian
River County acquired, either on its own or in partnership with the State and other
agencies, more than 12,000 acres for conservation, valued at more than $148 million.
Among those acres conserved, Indian River County acquired agricultural conservation
easements on three ranches totaling more than 2,000 acres. The County acted on its
own in acquiring those ranch easements during a time when State funding was not
available under the Rural and Family Lands Protection Program for easement
acquisition.
The Lewis Friend Farms Ranch consists of more than 1,000 acres in western Indian
River County, in proximity to two of the ranches (Padgett Creek and Triple S) protected
by County -acquired conservation easements. Moreover, the Lewis Friend Farms Ranch
is adjacent to the Kissimmee -St. Johns Connector Florida Forever project, and
acquisition of the ranch will complement both the Connector project and the County's
ranch easements.
1801 27th Street, Building A
Vero Beach, FL 32960
(772) 226-1490
254
As demonstrated through its environmental lands program and its initiative in acquiring
agricultural conservation easements, Indian River County understands the value and
public benefit of protecting environmentally significant ranch land such as the Lewis
Friend Farms Ranch. The Board urges the Acquisition and Restoration Council to
recognize that value and public benefit in adding the Lewis Friend Farms Ranch to the
Florida Forever project list.
Thank you for the opportunity to express our support and endorsement of this worthy
project.
Best regards,
y.I + f
Bob Solari
Chairman
255
BOARD OF COUNTY COMMISSIONERS
Bob Solari
Chairman
District 5
Joseph E. Flescher
Vice Chairman
District 2
December 3, 2015
Gary Clark, Deputy Secretary
for Land & Recreation
Chairman, Acquisition and Restoration Council
3900 Commonwealth Blvd., MS 44
Tallahassee, FL 32399-3000
Re: Lewis Friend Farms, Inc.
Application to Add New Florida Forever Project
Dear Honorable Chairman:
Wesley S. Davis
District 1
Tim Zorc
District 3
Peter D. O'Bryan
District 4
On behalf of the Indian River County Board of County Commissioners ("Board"), I am
writing to express the Board's full and enthusiastic support of the Lewis Friend Farms
Ranch as a new Florida Forever acquisition project.
In the early 1990s, Indian River County established a local environmental lands
acquisition program to leverage and match P2000 and later Florida Forever funds for
the conservation of environmentally significant lands. In 1992 and 2004, County
citizens voted to approve a combined total of $76 million in ad valorem tax funds for
environmental land conservation. Over the course of its acquisition program, Indian
River County acquired, either on its own or in partnership with the State and other
agencies, more than 12,000 acres for conservation, valued at more than $148 million.
Among those acres conserved, Indian River County acquired agricultural conservation
easements on three ranches totaling more than 2,000 acres. The County acted on its
own in acquiring those ranch easements during a time when State funding was not
available under the Rural and Family Lands Protection Program for easement
acquisition.
The Lewis Friend Farms Ranch consists of more than 1,000 acres in western Indian
River County, in proximity to two of the ranches (Padgett Creek and Triple S) protected
by County -acquired conservation easements. Moreover, the Lewis Friend Farms Ranch
is adjacent to the Kissimmee -St. Johns Connector Florida Forever project, and
acquisition of the ranch will complement both the Connector project and the County's
ranch easements.
1801 27th Street, Building A
Vero Beach. FL 32960
(772) 226-1490
t
As demonstrated through its environmental lands program and its initiative in acquiring
agricultural conservation easements, Indian River County understands the value and
public benefit of protecting environmentally significant ranch land such as the Lewis
Friend Farms Ranch. The Board urges the Acquisition and Restoration Council to
recognize that value and public benefit in adding the Lewis Friend Farms Ranch to the
Florida Forever project list.
Thank you for the opportunity to express our support and endorsement of this worthy
project.
Best regards,
at‘
Bob Solari
Chairman
December 8, 2015
ITEM 14.D.1
INDIAN RIVER COUNTY
BOARD OF COUNTY COMMISSIONERS
INTER -OFFICE MEMORANDUM
TO: Members of the Board of County Commissioners
DATE: November 24, 2015
SUBJECT: Summary of FAC 2015 Legislative PoI'cy Conference
FROM: Peter O'Bryan
Commissioner, District 4 -"
I am providing a summary of the Florida Association of Counties Legislative Policy
Conference.
Additional back-up provided.
256
SUMMARY OF F.A.C.
2015 LEGISLATIVE POLICY CONFERENCE
ECONOMIC DEVELOPMENT BEST PRACTICES PANEL
Panel discussion with representatives from 4 areas, Palm Beach County
Economic Development Council (EDC), Florida West EDC, Suwanee County
EDC and Seminole County EDC.
Funding:
Florida West - $1.1 million annual budget, 80% public funds, 20% private
Palm Beach - $3.4 million annual budget, 40% county, 60% private, staff of 17
Suwanee County - $170,000 annual budget, department of 1
Seminole — Private sector approached county with an ED plan, county funded at $1
million
Operational Priority:
Palm Beach —targeted industry list, 6-7 key industries (short list based upon a
positioning type of evaluation, similar to what IR County is completing)„
looked at wealth within the county and focused on CEO's with no business
presence in county — highlighted lack of state income tax.
Suwanee County - focused on policy and priority list, looked at land uses;
warehouse, distribution, music (Suwanee River Music Park), agri business.
Florida West - Big call center operation for Navy Credit Union, used land owned
by the county, "any job is a good job' philosophy, offshore oil and gas
industry (support, service, repair, etc) growing.
Seminole - Site consultants focused on the capital investments by the county
within the community.
Challenges:
Palm Beach - Consultants looking for shovel ready sites. Also CEO's asked many
questions about education; wanted to know SAT, ACT scores, what degrees
257
the workforce was earning, etc.* *Make sure your workforce training
mirrors your targeted industries**
Seminole - Major focus on schools. County and local colleges created a program
that allowed families with college students re -locating to Seminole to
immediately qualify for in-state tuition. Another major criteria was nature
trails, natural land areas, etc.
Retention:
Suwanee - Incentives are greater for existing companies expanding than for
companies re -locating.
Seminole - Get in touch with your businesses, regular calls to your companies to
see how they are doing, "What can we do for you?"
Palm Beach - Retention is much larger proportion of budget than recruiting,
regular visits to existing companies, how's it going, what do you need, etc.
Show appreciation to employers doing business in your county.
Appreciation Tour — County Commissioners board a tour bus and make a
thank you trip through business/industrial centers.
FLORIDA CONSTITUTION REVISION COMMISSION;
See attached back up for details on the Constitutional Revision Commission (CRC)
process. FAC is creating a CRC Steering Committee. If any Commissioner
wishes to serve on the FAC CRC steering committee, please contact FAC
President Commissioner Barbara Sharief (Broward County).
HYDRAULIC FRACTURING (FRACKING):
The Growth, Agriculture and Environment Committee approved 3 new policy
statements in regards to Hydraulic Fracturing after a very informative pro/con
presentation. The following statements were adopted.
OPPOSE a state preemption of fracking activities — especially the siting of wells
within sensitive areas — and ancillary activities such as waste storage, handling and
disposal, truck traffic and other local public health and safety impacts:
258
OPPOSE any state legislation which would create a public records law exemption
for proprietary information provided by drilling companies to the Florida
Department of Environmental Protection through the department's online chemical
disclosure registry;
SUPPORT a moratorium on all new fracking activities until an independent and
comprehensive Florida -specific study has been completed and peer reviewed.
2016 LEGISLATIVE POLICY PRIORITIES:
Tax Reform
Economic Development
Amendment 1
Utility Relocation
Comprehensive Mental and Behavioral Health Policy
Comprehensive Water Policy
Complete details and individual, supportive policy statements can be found on the
FAC website.
259
League of Women Voters of Florida
NAACP Florida
Virgil Hawkins Florida Chapter of the National Bar Association
FAC was represented at the meeting by Scott Shalley and Ginger Delegal (FAC
Staff) and Immediate Past President Grover Robinson (Escambia) and Past
President Welton Cadwell (Lake).
In addition, the Collins Institute hosted a follow up meeting in Tallahassee on
November 10. Ginger Delegal attended that meeting.
Attached to this agenda item is the initial Citizens' Guide to the Florida CRC that
has been developed by the Collins Institute partnership (Attachment 1). You can
also link to this resource by clicking here.
The next step is for the Association to develop and approve a workplan for its
involvement with the 2017-18 CRC.
FAC staff is proposing the attached Workplan for these efforts (Attachment 2).
Fiscal Impact:
None yet. However, depending on the level of involvement with which FAC
chooses to engage the 2017-18 CRC, the fiscal impact to the Association will
vary. Board and/or Executive Committee approval, as appropriate will be sought
when any impact is anticipated to exceed that beyond FAC's normal course of
business. By way of example but not limitation, if contract lobbyists are sought to
represent FAC solely before the CRC, additional resources would be required to
be allocated and approval sought; if a statewide educational effort is to be
implemented on any proposals resulting from the CRC's work, additional
resources would be required to be allocated and approval sought.
Options:
(1) Approve the draft FAC Constitutional Revision Workplan.
(2) Provide other direction to FAC staff.
Recommended Action:
Option (1).
Attachments:
Citizens' Guide to the CRC, Attachment 1
Proposed FAC CRC Workplan, Attachment 2
Division and Staff Person's Name:
Office of the General Counsel
Virginia "Ginger" Delegal
Page 44 o1
261
OVCIIU UI 1-$11CLAVlb
November 18, 2015
Agenda Item #6C - Attachment 1
Partnership for Revising
FiCtrida's Constitution
EDLICATF. ENGAGE. 1\0 .0 \A E R
ut
eat; Guth
Page 45 (if
262
What is Florida's
rn� ovaiu UI IJI tVIa
November 18, 2015
Agenda Jtemffic - Attachment 1
Page 46 of
Constitution Revision The Constitution
Commission?
Revision Commission is
a group of 37 people who will
review and recommend changes to
Florida's Constitution, which provides
for the commission in Article XI, Section 2.
S
Appointed by
the Governor
Appointed by :the
,9 Speaker of the
Florida House
of Representatives'
1 4
9 Appointed:by the
President of the .
Florida Senate
Appointed by the
3 Chef Justice of the
orida Supreme
`Court
i
The Attorney
General of Florida
•
Wb.
g is constitutional revision important?
Changing a constitution has a much more lasting impact than changing state laws.
Florida's Constitution Revision Commission is historic in that it occurs only once t _
every 20 years. Those 37 commissioners will ultimately decide on proposed changes
to the Florida Constitution that will make it to the ballot for a voter decision in 2018.
263
r, . ouaiu ui 1111cuu1b
November 18, 2015
Agenda Item #6C - Attachment 1
en
•
Article XI of the Florida
Constitution provides
for 5 ways to amend the
Constitution:
The Florida Legislature
can propose changes
through a Joint
Resolution.
The Constitution
Revision Commission
can recommend changes.
The people have the
power to amend the
Florida Constitution
through the initiative
process.
Constitutional
conventions are another
means of recommending
changes.
The Taxation and
Budget Commission
can recommend taxation
and budgetary process
changes.
towns
Article 5 of t'lw U.S.
Constitution provides for
2 lvays to amend the U.S.
Constitution:
Proposal by Congress
with a two-thirds
majority vote in both the
House and Senate.
Constitutional
convention called for by
two-thirds of the state
legislatures
(never been used).
Florida has more ways
to amend its Constitution
than any other state
What dotes the Constitution
Revision Commission clo?
Every 20 years
the Commission
is appointed to:
Page 47 o1
Examine the Florida Constitution
Hold public hearings throughout
the state
Recommend changes to the Florida
Constitution for voter consideration264
�T
r,1... DUdIU UI L./Del:41Mb
November 18, 2015
Agenda Item #6C - Attachment 1
Make your voice heard!
VOTE on the proposals
on the 2018 ballot!
..ryty
Citizen
Involvement
VOTE
on the proposals in
November 2018.
\A,
CRC
Page 48 of
Become educated
on Florida's
constitution and
amendment process.
Attend and Suggest
participate in and monitor
public hearings. appointments to
the CRC.
Characteristics to C�nsidey
The people of Florida should play a critical role in the -appointment of
commissioners to The CRC by suggesting appointees and -Monitoring the process.
What characteristics are most important to you in selecting commissioners?
Knowledgeable
about government
Forward thinking
Reflective
of Florida's
diverse culture
From an walks
of life
Civic -minded
265
J
r,- amu ui vucuuia
November 18, 2015
Agenda Item #6C - Attachment 1
KeepinKeepin6 in Contact
Appointees to the Constitution Revision Commission will be responsible for reviewing and proposing
changes to Florida's Constitution. Individuals can have a voice in the appointment process by contacting
the officials below.
Page 49 of
15 Appointees
Office of the Governor of the State of Florida
The Capitol
400 S. Monroe St.
Tallahassee, FL 32399-0001
flgov.com
3 Appointees
Office of the Chief Justice
Florida Supreme Court
500 S. Duval St.
Tallahassee, FL 32399-1925
floridasupremecourt.org
9 Appointees
Office of the Florida Senate President
404 S. Monroe St.
Tallahassee, FL 32399-1100
8senate.gov
9 Appointees
Office of the Speaker of the
Florida House of Representatives
402 S. Monroe St.
Tallahassee, FL 32399-1300
myfloridahouse.gov
Florida's Issues: Then 6.-j Now
In 1998, the CRC proposed nine amendments to- the Florida Constitution. Florida voters passed eight pro-
posals. What issues might Florida venters face in the future?
PASSED IN 1998
t'onser.vation
^,r kr- ,
l�trea:�m purchases
Judicial
Election
seteGtion
ti
1tes i:uc:turing-t'he
stateCab
�fl d'FF AF- w
beck (Ilea!
Basic
revisions
Education
•
FAILED IN 1998
Local and municipal property tax exemptions
and citizen access to local officials
- In 1998, only a simple majority vote (more than
50°4) was required;for- an amendment's passage. As
of 2006, .atleast 60% of the vote is required to pass.
Considerations for keeping up
with a growing Sunshine State:
anspol tation,
o ,,Education`
- Crime & Justice
:Representation
�e*Itbcare
Eidetiy.
ndersery
266
F L R R A
FLC
Lew Related Education Aatecletloo,Ioc.
www.flrea.org
rnl. Oudlu LH U1l /MAUI
)
November 18, 2015
Agenda Item #6C - Attachment 1
This publication is provided by:
www.flabar.org
]project Partners
Bob Graham Center at University
of Florida
Center for Governmental
Responsibility at University
of Florida
Community Foundation for
Northeast Florida
Florida Association of Counties
The Florida Bar
The Florida Bar Foundation
Florida Chamber Foundation
Florida Justice Association
Research & Education Foundation
I.F_ROY COLLJNS
www.collinsinstitute.fsu.edu
The Florida Law Related
Education Association, Inc.
Florida League of Cities
Florida Philanthropic Network
Florida Press Association
Florida TaxWatch
Justin Sayfie
Leadership Florida
League of Women Voters of
Florida
NAACP Florida
Virgil Hawkins Florida Chapter of
the National Bar Association
This publication was created by:
The Florida Law Related Education Association, Inc.
For more information on the Constitution Revision Commission, please visit:
http://www.revisefl.com/
@ReviseFLCon
Page 50 01
267
FAC Board of Directors
November 18, 2015
Agenda Item #6C — Attachment 2
Constitutional Revision Proposed FAC Workplan
as of October 22, 2015
October 28, 2015:
Collins Institute, Partnership for Revising Florida's Constitution, Kickoff Gathering (9 to
3:30p.m, Turnbull Center, Leon County)
Invited all former Past Presidents (see below for list) and current President Sharief; Lisa
Hurley, Scott Shalley, Cragin Mosteller, Ginger Delegal
Leg Con 2015: Create FAC CRC Steering Committee (Exec Comm and BoD)
Composition
• Comprised of Presidential -appointees
• Led by a chair and vice -chairs
• Staff recommendation for chair, vice chairs (current President and all past
presidents:
o Barbara Sharief (Broward)
o Grover Robinson (Escambia)
o Welton Cadwell (Lake)
o John Manning (Lee)
o Bryan Desloge (Leon)
o Doug Smith (Martin)
o Teresa Jacobs (Orange)
• Presidential appointments for remainder of committee; Current names being
discussed include the following:
Bay: Bob Majka, County Administrator
Broward: Eddy Labrador, Office of Intergovt Affairs
DeSoto: Commr. Gabriel Quave
Duval: Councilman Matt Schellenberg
Franklin: Michael Shuler, County Attorney
Hillsborough: Commr. Les Miller
Hendry: Commr. Janet Taylor
Leon: Commr. Nick Maddox
Palm Beach: Commr. Melissa McKinlay; Todd Bonlarron, Dir. Leg Affairs
Miami -Dade: A Commissioner from Miami -Dade, Jess McCarty, Chief Gov
Affairs
Okaloosa: Commr. Nathan Boyles
Pinellas: Commr. Charlie Justice
Seminole: Commr. John Horan
Wakulla: Commr. Ralph Thomas
1
Page 51 of
268
FAC Board of Directors
November 18, 2015
Agenda Item #6C — Attachment 2
Charge
• Research and draft CRC proposals and amendments; actively engage with the
CRC
• Recommend, to Leg Exec, FAC positions on CRC proposals (defensive)
• Approves/recommends FAC proposals to the CRC, through Leg Exec (initiatives)
• Recommends/strategizes on appointments to CRC
• Serves as the "face" of FAC's constitutional efforts in 2017/18 (e.g., is invited to
the Collins Institute's Kick Off at the Capitol on 10/28)
Annual 2016: First Meeting of Full CRC Steering Committee
Leg Con 2017: First Meeting on the CRC at Legislative Executive Committee
• Have proposals flow from the substantive committees to the steering committee
to Leg Exec for final action
February 6, 2017:
• First date that the CRC can be established and appointments made
• Governor Rick Scott will make 15 appointments, including the Chair of the CRC
• President and Speaker will make nine appointments each
• The Attorney General automatically sits
• The Chief Justice of the Supreme Court will make three appointments
• 37 total members
On or about May 7, 2018:
• CRC ballot proposals filed with Secretary of State
November 7, 2018:
• General Election
Ongoing: Board of Directors
• Approves budget for CRC initiatives/defense, including supplemental contract
lobbyists, as needed
• Approves any educational public relations initiatives on ballot items
Ongoing: FAC Staff
• Lisa Hurley as lead, Leg Team, contract lobbyists, Scott Shalley, Ginger Delegal,
Cragin Mosteller
2
Page 52 of
269
Emergency Services District
December 08, 2015
15/
INDIAN RIVER COUNTY
BOARD OF COUNTY COMMISSIONERS
INTER -OFFICE MEMORANDUM
To: Members of the Emergency Services District
Date: December 2, 2015
Subject: FY 2014-2015 Records Disposition Compliance Statement and Records
Management Liaison Officer Form
Emergency Services District
From: Doris E Roy, Records Management Liaison Officer
Assistant to the County Administrator
Description
Florida Public Agencies are required to maintain specific information documenting the disposition of
public records. According to Rule 1B-24.003(11), Florida Administrative Code, each agency is
required to submit an annual statement to the Division of Library and Information Services, Florida
Department of State, which includes a signed records management compliance statement attesting to
the agency's compliance with Florida public records disposition laws, rules, and procedures
Attached is the annual Records Management Compliance Statement for Fiscal Year 2014-2015 for the
Indian River County Emergency Services District.
Recommendation
It is recommended that the Chairman be authorized to sign the Records Management Compliance
Statement for Fiscal Year 2014 - 2015 for the Indian River County Emergency Services District.
For. December 8, 2015
By:
(QJ1
Joseph A. Baird, County Administrator
Attachments.
Indian River County
Letter
ApprovedAov
Date
Administrator
fol$
la/alf.
Legal
t 44,
2-1;
)2-1.-
Letter dated November 2, 2015 from the Florida Department of State
Record Disposition Compliance Statement
Records Disposition Documents
270
FLORIDA DEPARTMENT Of STATE
RICK SCOTT
Governor
November 2, 2015
Ms. Doris E. Roy
Indian River County Emergency Services District
1801 27th Street
Building A
Vero Beach, FL 32960-3388
Dear Ms. Roy:
KEN DETZNER
Secretary of State
As a Florida public agency, you are required by Rule 1B-24.003(11), Florida Administrative Code, to
submit annually to the Division of Library and Information Services "a signed statement attesting to the
agency's compliance with records disposition laws, rules, and procedures." Based on these annual
statements, an annual report on statewide compliance is submitted to the Legislature and the Executive
Office of the Governor for their consideration and action.
For your convenience, we are providing the enclosed Records Management Compliance Statement to
report your agency's compliance status. Please complete all information in Section I, the Compliance
Certification, and make any necessary additions or corrections in Sections II and III. Please return one
signed copy of the form (do not return this letter) to the mailing address or email address indicated at
the bottom of the form by December 31, 2015.
We appreciate your prompt attention to this matter. If we can be of service to your agency, please do not
hesitate to contact us at 850.245.6750 or recmgt@dos.myflorida.com.
Sincerely,
Gerard J. Clark, Bureau Chief, Archives and Records Management
Division of Library and Information Services
GJC/eg
Enclosure
1
1
VIVAF o A_
Division of Library and Information Services
R.A. Gray Building • 500 South Bronough Street• Tallahassee, Florida 32399
850.245.6600 • 850.245.6735 (Fax) info.florida.gov
Promoting Florida's History and Culture VivaFlorida.org
t
RECORDS MANAGEMENT COMPLIANCE STATEMENT
Fiscal Year 2014-2015
Agency ID: N0000164
'Section 257.36(5), Florida Statutes: "For the purposes of this section, the term 'agency shall mean any state, county, district, or municipal officer, department, division,
bureau, board, commission, or other separate unit of government created or established by law It is the duty of each agency to: (a) Cooperate with the division in complying
with the provisions of this chapter and designate a records management liaison officer (b) Establish and maintain an active and continuing program for the economical and
efficient management of records.'
'Rule 1B.24.003(9), Florida Administrative Code: 'Public records may be destroyed or otherwise disposed of only in accordance with retention schedules established by
the Division. Photographic reproductions or reproductions through electronic recordkeeping systems may substitute for the original or paper copy, per Section 92.29, F.S.,
Photographic or electronic copies. Prior to records disposition, agencies must ensure that all retention requirements have been satisfied. For each record series being
disposed of, agencies shall identify and document the following: 1 Records retention schedule number; 2. Item number; 3. Record series title; 4. Inclusive dates of the
records; 5. Volume in cubic feet for paper records; for electronic records, record the number of bytes and/or records and/or files if known, or indicate that the disposed
records were in electronic form; and 6. Disposition action (manner of disposition) and date.'
Please complete and return this compliance statement by December 31, 2015 (submit one copy only, please) to:
Department of State
Records Management Program, Mail Station 9E Q@ recmgt@dos.myflorida.com
Tallahassee, FL 32399-0250
272
o
— r
o o
rn c
to
T:)."
0
1. This agency is in compliance with Section 257.36(5), Florida Statutes,' and Rule 1B-24.003(9), Florida
Administrative Code,2 for all public records regardless of medium or format (e.g., paper; electronic, including
email; microfilm; audio; video; etc.).
14Yes • No (Unmarked responses will be recorded as not in compliance
)
2. This agency disposed of 173 i d 7 cubic feet of records during the fiscal indicated
year above.
3. This agency disposed of records in electronic form during the fiscal year indicated above.
■ Yes 121"No (It is not necessary to indicate volume of electronic
records disposed )
4. • Check here if you would like to be contacted for assistance. Indicate
your questions/areas of concern on
the reverse side of this form.
Agency Head Signature: Date.
Name of Agency Head (please print): Rah Snl ari
Title of Agency Head (please print): Chairman
c
C
co
= E
o8
Cu
d
0)
Q
Please indicate changes to Agency Information on the lines provided on the right.
Current Information:
Please do not erase or cover information below Indicate changes or additions on the lines below
Agency Name: Indian River County Emergency Services District
Agency Head: Mr Joseph A. Baird
Address: 1801 27th Street
Building A
Vero Beach, Florida 32960-3388
c
C
r.
—toPlease
0 o
c
wO
y J
2
CL
Section 257.36(5)(a), Florida Statutes,' requires public agencies to designate a Records Management Liaison Officer
(RMLO). Please indicate changes to RMLO Information on the lines provided on the right. If Current Information is blank,
please designate an RMLO for your agency on the lines provided on the right.
Current Information:
do not erase or cover information below Indicate changes or additions on the lines below
RMLO: Ms. Doris E. Roy
Address: 1801 27th Street
Building A
Vero Beach, FL 32960-3388
Phone: (772) 226-1408 Ext.:
Email: droy@ircgov.com
'Section 257.36(5), Florida Statutes: "For the purposes of this section, the term 'agency shall mean any state, county, district, or municipal officer, department, division,
bureau, board, commission, or other separate unit of government created or established by law It is the duty of each agency to: (a) Cooperate with the division in complying
with the provisions of this chapter and designate a records management liaison officer (b) Establish and maintain an active and continuing program for the economical and
efficient management of records.'
'Rule 1B.24.003(9), Florida Administrative Code: 'Public records may be destroyed or otherwise disposed of only in accordance with retention schedules established by
the Division. Photographic reproductions or reproductions through electronic recordkeeping systems may substitute for the original or paper copy, per Section 92.29, F.S.,
Photographic or electronic copies. Prior to records disposition, agencies must ensure that all retention requirements have been satisfied. For each record series being
disposed of, agencies shall identify and document the following: 1 Records retention schedule number; 2. Item number; 3. Record series title; 4. Inclusive dates of the
records; 5. Volume in cubic feet for paper records; for electronic records, record the number of bytes and/or records and/or files if known, or indicate that the disposed
records were in electronic form; and 6. Disposition action (manner of disposition) and date.'
Please complete and return this compliance statement by December 31, 2015 (submit one copy only, please) to:
Department of State
Records Management Program, Mail Station 9E Q@ recmgt@dos.myflorida.com
Tallahassee, FL 32399-0250
272
RECORDS DISPOSITION DOCUMENT
NO.
PAGE 1 OF 1 PAGES
1. AGENCY NAME and ADDRESS
Indian River County
Department of Emergency Services
4225 43rd Ave.
Vero Beach, FL 32967-1671
2. AGENCY CONTACT (Name and Telephone Number)
Rachel Ivey
(772) 226 - 3859 Ext.
3.
NONCE
one).
■
OF INTENTION: The
a. Destruction
scheduled
■
records listed in Item 5 are to be
b. Microfilming and Destruction
disposed
►X4
of in the manner checked below (specify only
c. Other Scanned & Destruction
4. SUBMITTED BY: I hereby certify that the records to be disposed of are correctly represented below, that any audit requirements for
rds have been fully justified, and that further retention is not required for any litigation imminent.
pending or
� ���o `cN.
. , P10\t 10—ON-1t-V
Sig Lure Name and TitIt ) Date
'¢+ d •—t. .1(4
:=-,.', , ,_ r,
-ij.r::f•$3:.`��a
_ e €— , ,.
Y1,-.-•,------Ri , :tib 7. _ ... _
y �.y• ,�',� Y•r:.S.:.�ln��3'1,���-f�A''�'ted^��'ui:.:�'.":r.•��..:�?:C �:ih=i!.�`�,.1. "�.i:•,7.i�+. _N r. Y,. •�. "_�
'rt:i.-2i # : =� i" e'er,t' _, 5 UFO) RECORMERTA: C i s`:�+ may. f* ..i, ;' _ - {
- .2 _. �_ a�ts�..i .-. .r.+... u:c�iiei:..�cr .�_ .n_w.r+-z...rr-«rrra�:'-" lr...: ��:�ior_!s�'giv_�>}"�,i �.;iXi ',. ��.
a.
Schedule
b.
Item
c.
TitleRetention
d.
e.
Inclusive
f.
Volume
In
_..aa.':�ru
g.
Disposition
Action and
No.
No.
Dates
Cubic
Feet
Date
Completed
After
Authorization
GSI-
SL
52
42
146
2
3
116
265
23
371
365
259
186
Travel Records
Purchasing Records - Copies
Transitory Messages - Paper
Administrative Convenience Records
Administrative Support Records
Attendance & Leave Records
Emergency Operations Records: Special
Needs Applications
Information Request Records
Staff Administration Records
Receipt/Revenue Records: Detail - Duplicate
Disaster Preparedness Drill Records
Directives/Policies/Procedures - Duplicates
5 FY
5 FY
OSA
OSA
OSA
3 FY
4 AY
1 FY
OSA
OSA
2 CY
2 AY
FY 2013/14
• FY 2013/14
FY 2013/14
FY 2013/14
FY 2013/14
FY 06/07 - 13/14
FY 2008/09
FY 06/07 - 13/14
FY 2013/2014
FY 06/07 - 13/14
FY 06/07 - 13/14
1997 - 2009
Iy
C\ "
'tivcc\lt
6. DISPOSAL AUTHORIZATION: Disposal for the above listed
records is authorized. Any deletions or modifications are indicated.
7. DISPOSAL CERTIFICATE: The above listed records have been
is ed of in the manner and on the date shown in column g.
o \ ,,, \O—\Lk—Vli
Of-
• e Date
- �;- 9 /0— 7-19"
cs� v,P S.
-.• cer Date
todian/Records Managemen ; ..41
Nam an e
0 'Lel aA�
Witne s / I
7
3
i
RECORDS DISPOSITION DOCUMENT
NO.
PAGE OF PAGES
1. AGENCY NAME and ADDRESS
t
CY,,caresi ilc�` iY\(1)-\ tC\LYriP_A�.
2. AGENCY CONTACT (NameIand Telephone Number)
\ ' shr -G1
C)\ --i �'�
(112) 211, - 3g51 Ext.
3.
NOTICE
one).
•
OF INTENTION: The
a. Destruction
scheduled
■
records listed in Item 5 are to be
b. Microfilming and Destruction
disposed
EE/
of in the manner checked below (specify only
c. Other &-,Inns c\v, ti U' •-•-)
4. SUBMITTED BY: I hereby certify that the records to be disposed of are correctly represented below, that any audit requirements for
the reco-.J/have been fully justi ied, and that furth/err retention is nott required for any litigation pending or imminent.
4� , Gf/iaa - �hAR iie.iii, /In -411 / i/ /D- 3- i'
Signature Name and Title Dat
•.•
:.- _... .q, . 5: LIST_ OFRECORD;SE _ -
a.
Schedule
b.
Item
c.
TitleRetention
d.
e.
Inclusive
,
f.
Volume
In
9.
Disposition
Action and
No.
No.
Dates
Cubic
Feet
Date
Completed
After
Authorization
L 2
t'{� tlh Linc; s,n� '1 ��ca,- -L -t1\;c eS
1
years
2-00 -- 2c't�
•aLS
Nre
10-9-i9
6. DISPOSAL AUTHORIZATION: Disposal for the above listed
records is authorized. Any deletions or modifications are indicat::.
7. DISPOSAL CERTIFICATE: The above listed records have been
. .'sed of in the manner and on the date shown in column g.
i re
Date
--
_-e\
p
todian/Records Mana.e ent ,.i -.n Off -r Date
Nam:�'j',, itle 4.1
Wit ess
274
NOV 2 0 2014
lOF C
RECORDS DISPOSITION DOCUMENT BOARD
KMMisSI><ONa>�
co�ly
PAGE OF PAGES
1. AGENCY NAME and ADDRESS
Indian River County
Department of Emergency Services
4225 43rd Ave.
Vero Beach, FL 32967-1671
2. AGENCY CONTACT (Name and Telephone Number)
Rachel Ivey
(772) 226 - 3859 Ext.
3.
NOTICE OF INTENTION: The
one).
• a. Destruction
scheduled records listed in Item 5 are to be disposed
■ b. Microfilming and Destruction
of in the manner checked below (specify only
c. Other scanned & Destruction
4. SUBMITTED BY: I hereby certify that the records to be disposed of are correctly represented below, that any audit requirements for
rds have been fully.justified, and that further retention is not required for any litigation pending or imminent.
`
Si ature Name and Title t 4- . Date
"-` "wry
N K .� 41,- ; jS'.- v>? yi r�"-�r4u .''4".' �t%'�F,s�� :n -�E_;:��,n,�'K' _^" :;i3:r.-'?�-^r-�-- ,�
T�i'.{} X� 'L ...iiin�Y *r.;j .® r
,' t: 5 ` L'IST OFRECORD:SERIES ;"
�i �i�i- ..riYY ,,i',' - � i,sy..� 'i�� _SL.�G �+". .. +tii1 4' A�4
I es„ _ .,. r . :. `c .._ .. ?�� n�T`S if
s ,�.;ti,. 74:2.
� .`n` . ���.x �� G}�� C�:��`�Ii �;�.
�` � �w~' � �ii+ „G i,py a;i
f y
1r.: __�C,.1i'�x: _..ohm _ ___ �.' : ac'S?:`.S'.-?�'.`�_1>'-�: :�.i
a.
Schedule
No.
b.
ItemTitle
No.
c.
d.
Retention
e.
Inclusive
�T: -
t.
Volume
In
g.
Disposition
Action and
Dates
Cubic
Feet
Date
Completed
After
Authorization
GS1-
SL
52
42
146
17
2
3
116
23
371
365
259
186
Travel Records
Purchasing Records - Copies
Transitory Messages - Paper
Correspondence & Memorands:
Administrative
Administrative Convenience Records
Administrative Support Records
Attendance & Leave Records
Information Request Records
Staff Administration Records
Receipt/Revenue Records: Detail -Duplicate
Disaster Preparedness Drill Records
Directives/Policies/Procedures - Duplicates
5 FY
5 FY
OSA
3 FY
OSA
OSA
I
3 FY
1 FY
OSA
OSA
2 CY
2 AY
FY 2011/12
FY 2011/12
FY 2011/12
FY 2011/12
FY 2011/12
FY 2011/12
FY 2011/12
FY 2011/12
FY 2011/12
FY 2011/12
FY 2011/12
FY 2011/12
OA
6. DISPOSAL AUTHORIZATION: Disposal for the above listed
records is authorized. Any deletions or modifications are indicated.
7. DISPOSAL CERTIFICATE: The above listed records have been
/ dissed of ' the manner and on the date shown in column g.
\\-0-1\-\
:4011111f Jl /c
• e Date
Cstodian/Record Management / on • '. -r D.te
Nam
: itle
Wo,s_.)‘GA
Wi e
275
RECORDS DISPOSITION DOCUMENT
NO.
PAGE 1 OF 1 PAGES
1. AGENCY NAME and ADDRESS
Indian River County
Department of Emergency Services
4225 43rd Ave.
Vero Beach, FL 32967-1671
2. AGENCY CONTACT (Name and Telephone Number)
Rachel Ivey
(772) 226 - 3859 Ext.
3.
NOTICE OF INTENTION: The
one). •
• a. Destruction
scheduled
•
records listed in Item 5 are to be
b. Microfilming and Destruction
disposed
r
of in the manner checked below (specify only
c. Other Scanned and destruction
4. SUBMITTED BY: I hereby certify that the records to be disposed of are correctly represented below, that any audit requirements for
ords have been fully justified, an. i . urther retention is not required for any litigation pending or imminent.
Sig .ture Name and Title 1
�`.".
Z
3.._. t}`Y,if Date
,1,-57t-
�y }c. WF
rY.,-4.'s :Y
"r,.i :f•_��Siufovf4
- IIST-OF
.z� 5.,rr:4-e.::-1...i" s'n. tii� .t�cL.�fLL.
�v t�y:h::� '-+�.c-«1
:'�.�-......
...„,,,,,,,,j-,„..„, .^�.
_•,
- 4�.:�bi:1i , -- :7-";n.� - ��u.:.3,*_
k_2.1i
�D:� 14.R;1- <-•.�rt`A3T
a.
Schedule
b.
Item
c.
TitleRetention
d.
e.
Inclusive
f.
Volume
In
9-
Disposition
Action and
No.
No.
Dates
Cubic
Feet
Date
• Completed
After
Authorization
G 1_
Sice
54
Vistory/Entry Logs
30 Days
July 2007 - Dec 2010
.50
\-\• —Y3
6. DISPOSAL AUTHORIZATION: Disposal for the above listed
7. • - OSAL CERTIFICATE: The above listed records have been
records is authorized. Any deletions or modifications are indicated
dis.. .-d of i _ , - II .. I - and on the date shown in column g.
••-tu-•
./ e i-e'./ . . ;:.------•) .... -1.
q aC
%fter
/ - stodian/Records Manag: e`lflia •on Officer/ Date
Na i�. Title V\
V
% •7iji.a
ness
276
RECORDS DISPOSITION DOCUMENT
NO.
PAGE 1 OF 1 PAGES
1. AGENCY NAME and ADDRESS
Indian River County
Department of Emergency Services
4225 43rd Ave.
Vero Beach, FL 32967-1671
2. AGENCY CONTACT (Name and Telephone Number)
Rachel Ivey
(772) 226 - 3859 Ext.
3. NOTICE OF INTENTION: The scheduled records listed in Item 5 are to be disposed of in the manner checked below (specify only
one).
• a. Destruction • b. Microfilming and Destruction c. Other Scanned & Destruction
4. SUBMITTED BY: I hereby certify that the records to be disposed of are correctly represented below, that any audit requirements for
. - -cords have been fully
justified, and that further retention is not required for any litigation pending or imminent.
411111 ..
Sig • -ture Name and Title ^
' Date
5. LIST OF RECORD SERIE$
1 t i.c
a.
Schedule
b.
ItemTitle
c.
d.
Retention
VV
e.
Inclusive
f.
Volume
In
9-
Disposition
Action and
No.
No.
Dates
Cubic
Feet
Date
Completed
After
Authorization
GS1-
SL
42
Purchasing Records - Copies
OSA
FY 2013/2014
.07
Zetho.va.a s,
!4-..re Meek
1-I'd -%5
6. DISPOSAL AUTHORIZATION: Disposal for the above listed
records is authorized. Any deletions or modifications are indicated.
7. DISPOSAL CERTIFICATE: The above listed records have been
o e manner a on the date shown in column g.
/ //OOP/ 5.--5-
•S' ature Date
s odian/Reco ds ';n-g a �t Liai•.n Office Date
Na
Title
W' Hess
277
RECORDS DISPOSITION DOCUMENT
NO.
PAGE OF PAGES
1. AGENCY NAME and ADDRESS
Indian River County Fire Rescue
4225 43rd Avenue
Vero Beach, FL 32967
2. AGENCY CONTACT (Name and Telephone Number)
Brian Burkeen, Assistant Chief
-
(772) 226 — 3864 Ext.
3.
NOTICE OF INTENTION: The
one).
• a. Destruction
scheduled
•
records listed in Item 5 are to be
b. Microfilming and Destruction
disposed
1i4
of in the manner checked below (specify only
•
c. Other Scanned and Destruction
4. SUBMITTED BY: I hereby certify that the
the re/ s have been fully justified, a
records to be disposed of are correctly represented below, that any audit requirements for
hat further retention is not required for any litigation pending or imminent.
A—..)
vrK—ems 5-7. 1 �1
Signature Name and Title 1A,- S fS� Date
' :'LIST'OF-RECORD.SE ..
a.
Schedule
No.
b.
Item
No.
c,
TitleRetention
d.
e.
Inclusive
f.
Volume
In
.. _. ...
g.
Disposition
Action and
Dates
Cubic
Feet
Date
Completed
After
Authorization
GSI-
SL
23
Information Record Requests
1 CY
January thru April 2015
RECEIVED
I. .I'
BOO
C.t',M:1lISSION
2
CEIVED
'72015
OF COUNTY
SC -C} -N
X
Srrr c cicli
0-1SR
S- 2_0-15-
6. DISPOSAL AUTHORIZATION: Disposal for the above listed
records is authorized. Any deletions or modifications are indicated.
'i Ogic
7. D
d
SPOSALrCERTIFICATE:
p sed of
u, rn u
The above listed records have been
i the manner and on the date shown in column g.
C Is,-- 2 c h .�,--1--, ..572c. II
Signature
`Date
1ntir,na `K"‘charZ6S Si-aceAsstL
.i
odian/Records Management Liai :n • cer e
Name d T'
Witne
I
78
279
.1
RECORDS DISPOSITION DOCUMENT
NO.
PAGE 1 OF 1 PAGES
1. AGENCY NAME and ADDRESS
Indian River County Fire Rescue
4225 43rd Avenue
Vero Beach, FL 32967
2. AGENCY CONTACT (Name and Telephone Number)
Ellen Salm
(772) 226 - 3865 Ext.
3.
NOTICE OF INTENTION: The
one)
• a. Destruction
scheduled records listed in Item 5 are to be
• b Microfilming and Destruction
disposed of in the manner checked below (specify only
►1 c. Other Scanned and Destruction
4. SUBMITTED BY: I hereby certify that the records to be disposed of are correctly represented below, that any audit requirements for
the .. have be-. iIly justified, and that further retention is not required for any litigation pending or imminent.
r55,5i ,
Signature Name and Title
tZ, '1 I"1 Date
5. LIST OF S:114
• S J
a.
Schedule
b.
Item
c.
Title
d
. Retention
e.
Inclusive
f.
Volume
In
9.
Disposition
Action and
No.
No. '
Dates
Cubic
Feet
Date
Completed
After
Authorization
GS4
80
Patient Medical Records
7 CY
2010 Through 2014
Totlal
5
Scev.,.ed
sr
Shredded
MA/
6. DISPOSAL AUTHORIZATION: Disposal for the above listed
records is authorized. Any deletions or modifications are indicated.
/
7.
i
SPOSAL CERTIFICATE: The above listed records have been
posed oft the manner and on the date shown in column g.
icn
Ul�u� .. �Iu„..„ J..) a k/ice-, S 6 ' 41-1
6
/.-L.' / „
Sig ture Date
Donna RC'C rdS Si-ct-r-r
,,Cus •dian/Records-Management 'raison Off i er D to
+•T-
Nam Title
Witness
279
.1
RECORDS DISPOSITION DOCUMENT
NO.
PAGE 1 OF 1 PAGES
1. AGENCY NAME and ADDRESS
Indian River County Fire Rescue
4225 43rd Avenue
Vero Beach, FL 32967
2. AGENCY CONTACT (Name and Telephone Number)
Brian Burkeen, Assistant Chief
(772) 226 - 3864 Ext.
3. NOTICE OF INTENTION: The.scheduled records listed in Item 5 are to be disposed of in the manner checked below (specify only
one).
❑ a. Destruction 0 b. Microfilming and Destruction ® c. Other Scanned and Destruction
4. SUBMITTED BY: I hereby certify that the records to be disposed of are correctly represented below, that any audit requirements for
the re s have been fully justified, and that rther retention is not required for any litigation pending or imminent.
Signature
igas+et,e4 �07/��
Name and Title , I Date
.f;T.,..�`S.•.•:�i:rr�::i`'{�Yi3i '�ra J.if;:'i';'}'=' - ,�_g".t-�.-rsn-.•c:. -.a.
a.
Schedule
No.
b.
Item
No.
c.
Title
d.
Retention
e.
Inclusive
Dates
f.
Volume
In
Cubic
Feet
9.
Disposition
Action and
Date
Completed
After
Authorization
GS1-
SL
23
Information Record Requests
6. DISPOSAL AUTHORIZATION: Disposal for the above listed
records is authorized. Any deletions or modifications are indicated.
/47
Cuodian/Records Management Liai .n Officer
005-
Date
1 CY
2014
2
Sc&r e
5)0 gdetee
1'aLO-is
SPOSAL CERTIFICATE: The above listed records have been
sposesk.f irLthe manner and on the date shown in column g.
/' di (nc .CA ei Le-.. &cI L-9. l 3 -
nature
ono` 2. 6-avds
Name and Title
Witness
Date
atc1--C /AS s�3S
280
RECORDS DISPOSITION DOCUMENT
NO.
PAGE OF PAGES
1. AGENCY NAME and ADDRESS
Indian River County Fire Rescue
4225 43rd Avenue
Vero Beach, FL 32967
2. AGENCY CONTACT (Name and Telephone Number)
Brian Burkeen, Assistant Chief
(772) 226 - 3864 Ext.
3.
NOTICE OF INTENTION: The
one).
• a. Destruction
scheduled
•
records listed in Item 5 are to be
b. Microfilming and Destruction
disposed of in the manner checked below (specify only
CI c. Other Scanned and Destruction
4. SUB
the r
TTED BY:
c rds h
I hereby certify that the records to be disposed of are correctly represented below, that any audit requirements for
ve been fully justified, and that further retention is not required for a litigation pending or imminent.
12,c -4,4.,e..1.--) ,bo„U i).P;c1,A ,c(5- StaifAssa. r t -s.1
Sig
si
ture Name and Title Date G • 8.• /i
llZ#
_ .. 5. LIST OF RECORD SE E
a.
Schedule
b.
Item
c.
TitleRetention
d.
e.
Inclusive
f.
Volume
In
g.
Disposition
Action and
No.
No.
Dates
Cubic
Feet
Date
Completed
After
Authorization
GSI-
SL
GSI-
SL
188
23
Patient Refusals
Information Record Requests
•
5 CY
1 CY
December 2010 thru May
2015
April 2015
1.5
2
4 ccvn,,_
p (,L.Laie-
c4
r
6. DISPOSAL AUTHORIZATION: Disposal for the above listed
records is authorized. Any deletions or modifications are indicated.
7. o ISPOSAL
• spose. of 1.
CERTIFICATE: The above listed records have been
the manner and on the date shown in column g.
1
' " - / , 6 /�Asll
Si
nature Date
! /1 r\ GA h. R) c,in A l of s 3-kff A5,4 Tl
Custodian/Records Management Liaison Offi r Date
Name and Tale `
s a
0 la
Witness...ba
281
t�
II
RECORDS DISPOSITION DOCUMENT
.,7
NO.
PAGE OF PAGES=
1. AGENCY NAME and ADDRESS
Indian River County Fire Rescue
4225 43rd Avenue
Vero Beach, FL 32967
2. AGENCY CONTACT (Name and Telephone.Number)
Brian Burkeen, Assistant Chief
(772) 226 - 3864 Ext.
3.
NOTICE
one).
•
OF INTENTION: The
a. Destruction
scheduled
II
records listed in Item 5 are to be
b. Microfilming and Destruction
disposed of in the manner checked below (specify only
c1
►� c. Other S e4...nik �i25i"ra €.4-;c ()
4. SUBMITTED BY: I hereby certify that the records to be disposed of are correctly represented below, that any audit requirements for'
the records have been fully justified, and that further retention is not required for any litigation pending or imminent.
uwr.... ra .Q.'(...1.-‘44.--,.-4.- o nn a b, (Q t c,h ylr ds ff A a s (, _a L. t 7. 1g
Signature Name and Title Date
L•tcl • I
• ' S. LIST OF'RECORD'ER
SIES.
-
r,c
a.
Schedule
b.
Item
c.
Title
d.
Retention
Inclusive
e.
f.
Volume
In
9.
Disposition •
Action and
No.
No.
Dates
Cubic
Feet
Date
Completed �-
After
Authorization
GS4
GS4
GSI-
SL
GSI-
SL
GSI-
SL
GS4
GS8
70
70
23
23
374
70
1
Run Reports
Run Reports
Information Record Requests
Information Record Requests
Subpoenas
Run Reports
Daily Activity Logs
7 CY
7 CY
1 CY
1 CY
1 CY
7 CY
1 CY
Feb. 2005 thru Dec. 2005
Jan. 2007
June 2008 thru Dec. 2008
2012
2004
2004
2004
2 0
2.0
2.0
2.0
2.0
2.0
2.0
c644,$4-
f
6. DISPOSAL AUTHORIZATION: Disposal for the above listed
records is authorized. Any deletions or modifications are indicated.
7. I POSAL CERTIFICATE: The above listed records have been
i osed o'n Tel manner and on the date shown in column g.
L OrY U) J L 'a-t ,.-,..1...3 L' 2 Z- I S,
) _Signa
n 1
/ , = /47i,5
re I, Date
)Qrrrtc b. Q‘4144(4) 5-1.4-I As74 _if
Cu odian Records Management Liaison Mc,Date
Name and Title
-1"z (o-2 Z-1f]J
Witness
82
RECORDS DISPOSITION DOCUMENT
NO.
PAGE OF PAGES
1. AGENCY NAME and ADDRESS
Indian River County Fire Rescue
4225 43rd Avenue
Vero Beach, FL 32967
2. AGENCY CONTACT (Name and Telephone Number)
Brian Burkeen, Assistant Chief
(772) 226 — 3864 Ext.
3.
NOTICE OF INTENTION: The
one).
■ a. Destruction
scheduled
■
records listed in Item 5 are to be
b. Microfilming and Destruction
disposed
►Xl
of in the manner checked below (specify only
c. Other Scanned and Destruction./
4. SUBMITTED BY: I hereby certify that the records to be disposed of are correctly represented below, that any audit requirements for
the records have been fully justified, and that further retention is not required for any litigation pending or imminent.
j vr_`.), 1?)'CAcnGLO
ua %0.r-cJ-.s s4 0144- A. s5 (, la.• (l •(S
_bOnn&9R;
Signature Name and TitleI
0941 ti Date
5.- ' LIST OF RECORD'SERIES
` .- -
a.,
a.b.
Schedule
No.
ItemTitle
No.
c.
d.
Retention
e.
Inclusive
Dates
t.
Volume
In
Cubic
Feet
.
9-
Disposition
Action and
Date
Completed
After
Authorization
GSI-
SL
104
Vehicle Maintenance Records (Fleet)
1 FY
June 2012 thru June 2014
1.5
0t✓aA
11,,.„.1...14.
6. DISPOSAL AUTHORIZATION: Disposal for the above listed
records is authorized. Any deletions or modifications are indicated.
W/ i
7.
�LISPOSAL
d
fJYr
CERTIFICATE: The above listed records have been
posed o th manner and on the date shown in column g.
v1c. A fA'L c -uA, (0 - 2 -2• 1 5-
S1 urDate
�b 9e,ren ,). IR,14,...f.(3vt� li
Name and Title
%0.2-2-•)S
s ian/Records Management Li ' n Officer D to
283,
RECORDS DISPOSITION DOCUMENT
NO.
PAGE OF PAGES
1. AGENCY NAME and ADDRESS
Indian River County Fire Rescue
4225 43rd Avenue
Vero Beach, FL 32967
2. AGENCY CONTACT (Name and Telephone Number)
Brian Burkeen, Assistant Chief
(772) 226 - 3864 Ext.
3.
NOTICE OF INTENTION: The scheduled
one).
■ a. Destruction ■
records listed in Item 5 are to be
b. Microfilming and Destruction
disposed of in the manner checked below (specify only
►X4 c. Other Scanned and Destruction
4. SUBMITTED
the recor
BY: I hereby
s have been f
CPmr L
certify
Ily
that the records to be disposed of are correctly represented below, that any audit requirements for
' stified, and that further retention is�not trrequired for any litigationp(pending or imminent.
ic1a_c-li. b9',r,a_4). 1, c),- .iLi5 J-f a-C-i p5-5-4,5 ?-it-(6-
Y -11'L''
Si nature
Signature
9 Name and TitleDate
•, ; . 5. ;LIST�OF RECORD SERIES
a.
Schedule
No.
b.
Item
No.
c,
TitleRetention
d
e.,
Inclusive
Dates
f.
Volume
In
Cubic
Feet
9.
Disposition
Action and
Date
Completed
After
Authorization
GSI-
SL
23
Information Record Requests
1 CY
May thru June 2015
1.5
Sco.nnad
&hi. edded
8.12.15
6. DISPOSAL AUTHORIZATION: Disposal for the above listed
records is authorized. Any deletions or modifications are indicated.
-,
( U� / c �/.5J
7. DISPOSAL CERTIFICATE: The above listed records have been
di osed of in the ma ner and on the date shown in column g.
firm c.. ted' I L I' c h c„.., c Y • (2 I S.
Signature \(` / J /� Date
.1)1 n r\ r. �; G�,f1 v ,-S V `i q ! �r /' ss-,_/ .1.
Custodian/Records Managemen :is.n Officer / pate
.0.
Name a Title
6t.:,..
Witness
RECORDS DISPOSITION DOCUMENT
NO.
PAGE OF PAGES
1. AGENCY NAME and ADDRESS
Indian River County Fire Rescue
4225 43rd Avenue
Vero Beach, FL 32967
2. AGENCY CONTACT (Name and Telephone Number)
Brian Burkeen, Assistant Chief
(772) 226 - 3864 Ext.
3.
NOTICE OF INTENTION: The
one).
• a. Destruction
scheduled
■
records listed in Item 5 are to be
b. Microfilming and Destruction
disposed of in the manner checked below (specify only
@ c. Other Scanned and Destruction
4. SUBMI
the rec r
i
D BY: I hereby certify that the records to be disposed of are correctly represented below, that any audit requirements for
s have befull justified, and that further retention is not required for any litigation pending or imminent.(
( a, �, l`cilie,c�9 001,\A 0. D .!iIcitQ U1a?-r kc -i I b -/ t -a
Signal re Name and Title Date
, r ., '5: LIST OF%RECORD'SERIES + , ''
a.
Schedule
No.
b.
ItemTitle
No.
c.
d
Retention
e.
Inclusive
Dates
f.
Volume
In
Cubic
Feet
g.
Disposition
Action and
Date
Completed
After
Authorization
1 GS1-
SL
104
Vehicle Maintenance Records
1 FY
July 2014 thru July 2015
1.5
Scon,wied
is-12•IS
6. DISPOSAL AUTHORIZATION: Disposal for the above listed
records is authorized. Any deletions or modifications are indicated.
#:2://5—�
7. '``SPOSAL CERTIFICATE: The above listed records have been
0 •osed of 'n the manner and on the date shown in column g.
frrry a-- V c,1.4 .4-w-,.0--9- 12 • / S
Signa re Date
n�Y��x �� i c'� n,CI5
Narpe_a Title c
's ian/Reco s Manageme Lfgison Officer
Q.C..-\ A/eS-
Witness
285
286
RECORDS DISPOSITION DOCUMENT
NO.
PAGE 1 OF 1 PAGES
1. AGENCY NAME and ADDRESS
Indian River County
Department of Emergency Services
4225 43rd Ave.
Vero Beach, FL 32967-1671
2. AGENCY CONTACT (Name and Telephone Number)
Rachel Ivey
(772) 226 - 3859 Ext.
3.
NOTICE
one).
►��
OF INTENTION: The
a. Destruction
scheduled
■
records listed in Item 5 are to be
b. Microfilming and Destruction
disposed
•
of in the manner checked below (specify only
c. Other
4. SUBMITTED BY: I hereby certify that the records to be disposed of are correctly represented below, that any audit requirements for
'--- the rec • rds have been fully justified, an retention is not required for any litigation pending or imminent.
- .. \v!
_ _ _ -.. IS -
\C—o\-1`�
Si. ature Name and Titl P
l • L p .1_ , Date
1,-.5,-, it.' •� --
n°
mc..'24`,5_,:=c`�_.t:�'-i.0.r:r:r.i#�T'
_ -LISTOFTECORD`SERIE c
"��Mtr'-i; r„ra
;r:xa..-4,,
. $ �v'..a%.-
a.
Schedule
b.
Item
c.
TitleRetention
d.
e.
Inclusive
f.
Volume
In
„
g -
Disposition
Action and
No.
No.
Dates
Cubic
Feet
Date
Completed
After
Authorization
GS8
67
68Supplemental
Supplemental Compensation Program:
Acceptance Records - Duplicates
Compensation Program:
Notice of Ineligibility - Duplicates
OSA
OSA
FY 2013/2014
FY 2013/2014
cete4
�� -9—M
6. DISPOSAL AUTHORIZATION: Disposal for the above listed
records is authorized. Any deletions or modifications are indicated.
7. DISPOSAL CERTIFICATE: The above listed records have been
: is •• - - • of in the manner and on the date shown in column g.
— . .,.a 11.\t-\' .
Date
/
\ \„,_ V.(5s\ -NV
• stodian/Records anagemey'*�.' icer Date
Nam an e l /
h[_ W ' Gr?/I
VJ'itne
286
11
RECORDS DISPOSITION DOCUMENT
NO.
PAGE 1 OF 1 PAGES
1. AGENCY NAME and ADDRESS
Indian River County
Department of Emergency Services
4225 43rd Ave.
Vero Beach, FL 32967-1671
2. AGENCY CONTACT (Name and Telephone Number)
Rachel Ivey
(772) 226 - 3859 Ext.
3.
NOTICE
one).
►il
OF INTENTION: The
a. Destruction
scheduled
■
records listed in Item 5 are to be
b. Microfilming and Destruction
disposed
■
of in the manner checked below (specify only
c. Other
4. SUBMITTED BY: I hereby certify that the records to be disposed of are correctly represented below, that any audit requirements for
• ords have been fully justified, a • • - urther retention is not required for any litigation
pending or imminent.
- ..--''�. _ _ via\_. . ._ _ ,r� ,t._..X b-10—
Si • ature Name and it e
_
`� l�' 2' V� Date
?
;liP1 .-
-
'''•.' -
:, a -..A ,,_, *::;_;=.sem : -_- _ :,-. .,:-,>-_, , ,
� `- _ :�� ,= .w:s?y LISTOF,,RECRISAERIE•
r-,
s1: .°"; h, .� � -� .
a.
Schedule
b.
Item
c.
Title
d.
Retention
e.
Inclusive
1.
Volume
In
g,
Disposition
Action and
No.
No.
Dates
Cubic
Feet
Date
Completed
After
Authorization
GSI-
SL
265
89
Emergency Operations Records: Special
Needs Applications
Calendars
4 AY
1 AY
FY 2008/09
2009-2012
.50
51,.„Ade A
6. DISPOSAL AUTHORIZATION: Disposal for the above listed
7 D SPOSAL CERTIFICATE: The above listed records have been
records is authorized. Any deletions or modifications are indicated.
dispo- ed of in the manner and on the date shown in column g.
- Q� ♦ .....-T un \—\ \L
i /
ign.'11140 Date
/
e40111
A*\3v
stodian/Records Managem�• Officer Date
Cr
Name .n- j�f
�
i �t/J i�
42Jl /
Witn=- / I
28
RECORDS DISPOSITION DOCUMENT
NO.
PAGE 1 OF 1 PAGES
1. - AGENCY NAME and ADDRESS
Indian River County
Department of Emergency Services
4225 43rd Ave.
Vero Beach, FL 32967-1671
2. AGENCY CONTACT (Name and Telephone Number)
Rachel Ivey
(772) 226 - 3859 Ext.
3.
NOTICE OF INTENTION: The
one). _
►4 a. Destruction
scheduled
•
records listed in Item 5 are to be
b. Microfilming and Destruction
disposed
•
of in the manner checked below (specify only
c. Other
4. SUBMITTED BY: I hereby certify that the records to be disposed of are correctly represented below, that any audit requirements for
s have been fully justified, and that her retention is not required for any litigation pending or imminent.
\ 'el � 1\opt\ 1
t P c O'-Q --\�
Sign lre Name and Tide /A,01Date
.�
�.9i-''F.:—:w�'7-k
L ;^'Y zy�
.. s -
_ _ -, -
' ra'.''. * T'-: ,,,,, . s �--."Y2�,:`:;i.•.:--:t:c- ,,f r:ir
s$:. � e'r._ i r3'. � j�:=�• 5i'4"�.;.i�... � .�.--,iii=.'•_?;: si: '✓. _v#�; -''-'y
; r~ t �,-.,'2 z >:-- t..4“ - ''rZ e :-' > 5:�_- JST1OF=RECORD SERI, �. (
-- .., ..�-n .--_..SCk_s :=,,_.- g <.,-'�.... ..- w�ae.' -r,�f�3J
�-1� -
:lt°i' y-74Y4 �'; �. �;'F', '.V y.; •Yt�.:,..:,.y-. h,: �.i-: �'�'�,`.� � rej.r; =
_ •�. aF : s:-r �1 €. .
'3<'35,' y.C�i.��'t;tlY �y il.._ �r tai •�. �c.-4 T:
a.
Schedule
b,
Item
c.
Title
d.
Retention
e.
Inclusive
f.
Volume
In
9.
Disposition
Action and
No.
No.
Dates
Cubic
Feet
Date
Completed
After
Authorization
GS1-
SL
265
Emergency Operations Records: Special
Needs Applications
4 AY
CY 2010
.15
\-va-�
6. DISPOSAL AUTHORIZATION: Disposal for the above listed
7- nt_¢a • SAL CERTIFICATE: The above listed records have been
records is authorized. Any deletions or modifications are indicated._
dispose of '. . - ..... - - nd on the date shown in column g.
,itatifn III . al
ur-
- Date
/, .dia. . - -... ! anagement Li,•"on Offic r •ate
Na j:vd Title ^ '
It
itnes
288
RECORDS DISPOSITION DOCUMENT
NO.
PAGE 1 OF 1 PAGES
1. AGENCY NAME and ADDRESS
Indian River County
Department of Emergency Services
4225 43rd Ave.
Vero Beach, FL 32967-1671
2. AGENCY CONTACT (Name and Telephone Number)
Rachel Ivey
(772) 226 - 3859 Ext.
3.
NOTICE OF INTENTION: The
one).
►Z� a. Destruction
scheduled records listed in Item 5 are to be
• b. Microfilming and Destruction
disposed
■
of in the manner checked below (specify only
c. Other
4. SUBMITTED BY: I hereby certify that the records to be disposed of are correctly represented below, that any audit requirements for
- : •rds have fully justified, and that further retention is not required for any litigation pending or imminent.
been
s---&...\1/4„.1..z,
\U -z c'd�� e �N1i r :a"" \
n�
Si g Name ani Title \ Date
`��F"r�;:_.a,..4Yaj''-':
.;::-T.4‘.4('�t`'�'�A' �: tie :� 1.. =i�'-Fid?'':"Y's;}�� - ::�::. i/_i^Eii
.t r,?.n.� ' '.�! ,•_ `T
. � �a'i' .. . .z-��-, ..� }� r � ��� S.O!JP ECORD,
- , ,t � �_
- M. ..
`:r.,t._ ,, �` : ..F-n`3-2?r �,,st-:.e: _
g, .s, `;S #'""° 'tz.': D�+.
R � _:�. � � t +,'�: >:
Sin � �'; � � '*•
;.a', .• .. :T�.
a S 1�.- � � rf. �C
a.
Schedule
b.
Item
c.
Title
d.
Retention
e.
Inclusive
L�w:�TrRAti.1'
f.
Volume
In
9.
Disposition
Action and
No.
No.
Dates
Cubic
Feet
Date
Completed
After
Authorization
GS8
70
Toxic Substances Lists
4 CY
CY 2010
.10
re.•Nte.
3-5-15
6. DISPOSAL AUTHORIZATION: Disposal for the above listed
is
7. DISPOSAL CERTIFICATE: The above listed records have been
records authorized. Any deletions or modifications are indicated. /
dispo : d of in the manner and on the date shown in column g.
— ,. .� 3— 5—\ 5
�� j• •
? /,/lur-`Date
•�(.,,,/,e : liteS
��L-•\.'O3,`lPtS'Custodian/Records
Management Li ison Officer '//Date
and Title
1/1XLsG�U(
289
290
RECORDS DISPOSITION DOCUMENT
NO.
PAGE 1 OF 1 PAGES
1. AGENCY NAME and ADDRESS
Indian River County Fire Rescue
4225 43rd Avenue
Vero Beach, FL 32967
2. AGENCY CONTACT (Name and Telephone Number)
Ellen Salm
(772) 226 — 3865 Ext.
3.
NOTICE OF INTENTION: The
one)
►,1 a. Destruction
scheduled records listed in Item 5 are to be
IN b Microfilming and Destruction
disposed of in the manner checked below (specify only
■ c Other
4. SUBMITTED BY: I hereby certify that the records to be disposed of are correctly represented below, that any audit requirements for
the s have b ly justified, and that further retention is not required r any litigation pending or imminent.
VP' ILIAC 5-Ai tat II-IA-Cc StSTAt E- ( D- — --
Sign re Name and/Title Date
iZ. 7. ice,
5. LIST OF RECORD SER •�
a.
Schedule
b.
Item
c.
Title
d
Retention
e.
Inclusive
f.
Volume
In
9-
Disposition
Action and
No.
No.
Dates
Cubic
Feet
Date
Completed
After
Authorization
GS4
GS4
GS4
40
127
80
Incident Records
Inventory Records Drugs
Patient Medical Records7
7 CY
2 CY
CY
through to November 2007
through to November 2012
through to November 2007
Totlal
5
S►vre ddb
12-t�� 4
6. DISPOSAL AUTHORIZATION: Disposal for the above listed
records is authorized. Any deletions or modifications are indicated.
0
7. DISPOSAL CERTIFICATE: The above listed records have been
isposed of in the manner and on the date shown in column g.
�� ichwc4a /4 f1� jal� 6- q-t6.
/, t 4.L4., J !/ ' ,-'i,, _, /i. q JL-
/
Si ature Date
�rNr \A C...)-Na
R t r CIS Cr}GL-FfAss+
'Cu todian/Reco • u . . • :/ • Liais• n Officer ate
Name and Title
Witness
290
RECORDS DISPOSITION DOCUMENT
NO.
PAGE OF PAGES
1. AGENCY NAME and ADDRESS
Indian River County Fire Rescue
9225 43rd Avenue
Vero Beach, FL 32967
2. AGENCY CONTACT (Name and Telephone Number)
Brian Burkeen, Assistant Chief
(772) 226 — 3864 Ext.
3.
NOTICE
one).
0
OF INTENTION: The
a. Destruction
scheduled
■
records listed in Item 5 are to be
b. Microfilming and Destruction
disposed
•
of in the manner checked below (specify only
c. Other
4. SUBMITTED BY: I hereby certify that the records to be disposed of are correctly represented below, that any audit requirements for
th- = ords have been fully justified, and th- further retention is not required for any litigati n pending or imminen .
Signature Name and Title
r Date
5. LIST OF RECORD SERIES( ' '
a.
Schedule
b.
Item
c.
TitleRetention
d
e.
Inclusive
f.
Volume
• In
9.
Disposition
Action and
No.
No.
Dates
Cubic
Feet
Date
Completed
After
Authorization
GSI-
SL
GS 1-
SL
GSI-
SL
GSI-
SL
GSI-
SL
296
66
24
3
as,
Registration records: Events
Other Personnel Services: Volunteer
applications, resumes, health exams,
emergency contact info and other related
material
Employment Application and selection
records. Contains documentation regarding
physical testing and medical knowledge of
applicants not hired.
Administrative Support Records
Administrative Convenience Records
5 FY
3 FY
after
separati
on.
4 14Y
Until
Obsolet
•e
Until
Obsolet
e
1998-2008
1998 - 2010
1998 - 2010
2005-2010
2005-2010
12.5
A
'J CL&4
0
i1
i
4
6. DISPOSAL AUTHORIZATION: Disposal for the above listed
records is authorized. Any deletions or modifications are indicated.
7. n ISPOSAL CERTIFICATE: The above listed records have been
„ispose , of i the manner and on the date shown in column g.
AUm. . , 'Gin a-,c.1.j (a•tz•iS
/jay i/7
ign. ture nn n r f r� Date
.linnet. u• R,'chn�(s ,!-LI-I ASST 1
Cu odian/Records Mgement Liais' Officer Date
Name and `Z ItIS
(7-/ )30 n , /�
\`
Witness
91
INDIAN RIVER COUNTY, FLORIDA
MEMORANDUM
DISTRICT
/54 L/
TO:
THROUGH:
THROUGH:
FROM:
DATE: December 1, 2015
Honorable Emergency Services District Board of Commissioners
Joseph A. Baird, County Administrator
John King, Fire Chief
Department of Emerg n y S ices
Brian S. Burkeen, Assistant Chief
SUBJECT: Approval of FY 2015/16 EMS County Awards Grant: Purchase of
Capital/Operating Equipment Using Non -Matching EMS Grant
Funds and Grant Resolution
It is respectfully requested that the information contained herein be given formal consideration by
the Emergency Services District Board of Commissioners at the next regular scheduled meeting.
DESCRIPTION AND CONDITIONS:
The Department of Health, Bureau of Emergency Medical Services (EMS), is authorized by
Chapter 401, Part II, Florida Statutes, to distribute county grant funds. The funds are then made
available to eligible county governments to improve and expand their prehospital emergency
medical services. The grant program is an innovative process, which enables EMS agencies to
enhance EMS systems through the Board of County Commissioners.
It should be noted that the grant conditions require the County to ensure that the EMS grant funds
will not be used to supplant or replace any existing EMS budget allocations and the resolution
must include a statement to that effect. The grant conditions also require a separate accounting of
the EMS funds from all other funds. Historically, the County Awards Grant has been used to
purchase medical related equipment or equipment that will assist in the delivery of the service.
ALTERNATIVES AND ANALYSIS:
The county grant funds are derived from surcharges on various traffic violations. Funding in the
amount of $29,309.00 has been allocated to Indian River County for FY 2015/16. A rollover
amount of funds available from unspent years are $16,611.00. The grant funds will be utilized as
indicated in the grant application for equipment and services to improve and expand the
Advanced/Basic Life Support EMS prehospital system. The equipment proposed and justification
for purchase in the expenditure plan is as follows:
292
Mobile Software:
Purchase of New World AVL Mobile Software to allow for basic level of mapping and routing
for emergency responders of 911 callers.
FUNDING:
No local funds are utilized in the execution of this grant. These grant dollars are from
allocated monies through surcharges on certain traffic violations.
RECOMMENDATION:
Staff recommends approval of the FY 2015/16 EMS Grant and resolution to purchase the
equipment and services as noted in the attachments. Staff further recommends that the Board of
County Commissioners authorize the chairman to execute the necessary documents to obtain
funds from the Department of Health in the amount of $29,309.00 and authorize budget
amendments as required to receive and expend the grant funds.
In order to comply with the requirements of this Grant, staff is seeking authorization for the
establishment of a unique accounting code designator for all County Awards Grant deposits,
disbursements, interests accrual and rollover of funds, as they are required to be maintained in a
separate fund or account for inspection by the State EMS Monitoring and Compliance Unit.
ATTACHMENTS:
Grant Form
Copy of Grant Application
Resolution
APPROVED FOR AGENDA
FOR: December 8, 20115
BY: '.Jr� A.&34
oseph A. Baird, County Administrator
Cldmikxlian River Co.
nLegal
le
;),5-
�.
lZ A I --
Budget
izii.,l;
Dept
Dept.
Risk Mgr.
r�j
,�71
it -02./5
General Svcs.
293i1
C PY
Application Form July 2015-2016
Effective July 24 County Governments may submit their Fiscal Year 2015-2016 application for
county grant funds. The deadline for state EMS to receive the required pages of your completed
county grant application form is by December 16, 2015.
You can see the amount of your new grant at the state EMS website in the "Total° column of the
county amount table.
The first application form page has five items, the first three of which are self-explanatory.
However, note that Item 2 is where the county's authorized person must provide his/her signature.
Item 4 describes the content of the resolution. Please provide this in your county's customary
format and approval process.
The resolution must be current and not a copy of a previous resolution. We need this current
resolution or we will not be able to process the application for funds.
Item 5 of the first page of the application form asks for the name of the organizations that will
receive funds from your new county grant. The second page of the application form is the budget
page and one of these budget pages is needed for each organization listed in item 5,
The budget page for each organization must have on it specific and quantifiable items or services,
with the cost for each unit or type of item or service.
All costs must add to the exact amount of new funds for your grant. You can transfer unexpended
funds from your previous grant after the new grant begins.
No general statements can be used in the budget because we are now required to have specificity
up -front and need it to obtain your grant funds. However, you can still make change requests
during the new grant, so you do not lock yourself into the initial items.
Your budget totals in the application should be added for you if you place your cursor over a
subtotal or total field, right click your mouse, then left click on the resulting menu "Update Field."
Request for Grant Fund Distribution Form
This page is included with your application form. Complete only the top part of this form and the
state will complete the bottom part, as indicated on the form.
HEALTH
EMS COUNTY GRANT APPLICATION
FLORIDA DEPARTMENT OF HEALTH
Emergency Medical Services Program
Complete all items
C PY
ID. Code (The State EMS Program will assign the ID Code — leave this blank) C40
1. County Name: Indian River County
Business Address: 1800 27th Street
Vero Beach, FL 32960
Vero Beach, FL 32967
Telephone: 772-226-3900
Federal Tax ID Number (Nine Digit Number). VF 59-60006764
2. Certification: (The applicant signatory who has authority to sign contracts, grants, and other legal
documents for the county) I certify that all information and data in this EMS county grant application and
its attachments are true and correct. My signature acknowledges and assures that the County shall
comply fully with the conditions outlined in the Florida EMS County Grant Application.
Signature: Date:
Printed Name: Bob Solari
Position Title: Chairman, Board of County Commissioners
3. Contact Person: (The individual with direct knowledge of the project on a day-to-day basis and has
responsibility for the implementation of the grant activities. This person is authorized to sign project
reports and may request project changes. The signer and the contact person may be the same.)
Name: Brian Burkeen
Position Title: Assistant Chief
Address: 4225 43rd Avenue
Vero Beach, FL 32967
•
Telephone: 772-226-3864 Fax Number: 772-226-3868
E-mail Address: bburkeen@ircgov.com
4. Resolution: Attach a current resolution from the Board of County Commissioners certifying the grant
funds will improve and expand the county pre -hospital EMS system and will not be used to supplant
current levels of county expenditures. We cannot process for funds without a current resolution.
5. Budget: Complete a budget page(s) for each organization to which you shall provide funds.
List the organization(s) below. (Use additional pages if necessary)
Indian River County Fire Rescue
-,.viv, r.r...
1
295
-,.viv, r.r...
1
295
BUDGET PAGE
A. Salaries and Benefits:
For each position title, provide the amount of salary per hour, FICA per
hour, other fringe benefits, and the total number of hours.
C®py
Amount
TOTAL Salaries =
$ 0.00
TOTAL FICA & Other Benefits =
Total Salaries & Benefits =
$ 0.00
B. Expenses: These are travel costs and the usual, ordinary, and incidental expenditures by an
agency, such as, commodities and supplies of a consumable nature excluding expenditures classified as
operating capital outlay (see next category).
List the item and, if applicable, the quantity
Amount
Total Expenses =
$ 0.00
C. Vehicles, equipment, and other operating capital outlay means equipment, fixtures, and other
tangible personal property of a non consumable and non expendable nature with a normal expected life
of one (1) year or more.
List the item and, if applicable, the quantity
Amount
Mobile Software AVL Dispatching
45,920.00
Total Veh. & Equipment =
$ 0.00
Grand Total =
$ 0.00
2
296
FLORIDA DEPARTMENT OF HEALTH
EMERGENCY MEDICAL SERVICES (EMS) GRANT PROGRAM
REQUEST FOR GRANT FUND DISTRIBUTION
In accordance with the provisions of Section 401.113(2) (a), Florida Statutes, the undersigned hereby requests
an EMS grant fund distribution for the improvement and expansion of pre -hospital EMS.
DOH Remit Payment To:
Name of Agency: Indian River County Board of County Commissoners
Mailing Address: 1800 27th Street
Vero Beach, FL 32960
Federal Identification number: VF 59-60006764
Authorized County Official:
Signature Date
Bob Solari, Chairman Board of County Commissoners
Type or Print Name and Title
Sign and return this page with your application to:
Florida Department of Health
Emergency Medical Services Program, Grants
4052 Bald Cypress Way, Bin A-22
Tallahassee, Florida 32399-1722
Do not write below this line. For use by State Emergency Medical Services Program
Grant Amount For State To Pay: $ Grant ID: Code: C40
Approved By .
Signature of State EMS Grant Officer Date
State Fiscal Year: 2015 - 2016
Organization Code E.O. OCA Object Code Category
64-61-70-30-000 05 SF005 750000 059998
Federal Tax ID: VF
Grant Beginning Date: Grant Ending Date:
DH 1767P, December 2008 64J-1 015, F.A.C.
3
297
GRANT NAME• EMS County Grant
AMOUNT OF GRANT: $ 45.920.00
GRANT # C40 -
DEPARTMENT RECEIVING GRANT. Fire Rescue
CONTACT PERSON• Brian Burkeen
1. How long is the grant for? 1 Year
2. Does the grant require you to fund this function after the grant is over?
3 Does the grant require a match?
If yes, does the grant allow the match to be In -Kind services?
TELEPHONE• 772-226-3864
Starting Date: December 16, 2015
X Yes
No
Yes X No
Yes No
4. Percentage of match to grant
0.00
5 Grant match amount required S 0 00
6 Where are the matching funds coming from (i.e. In -Kind Services; Reserve for Contingency)?
7 Does the grant cover capital costs or start-up costs? X Yes No
If no, how much do you think will be needed in capital costs or start-up costs: $
(Attach a detail listing of costs)
8. Are you adding any additional positions utilizing the grant funds?
If yes, please list. (If additional space is needed, please attach a schedule.)
Yes X No
Acct.
Description
Position
Position
Position
Position
Position
011.12
Regular Salaries
$45,920.00
Second Year
$
$
$
011.13
Other Salaries & Wages (PT)
$
$
$
$
Fourth Year
012 11
Social Security
$
$
Fifth Year
$
$
012.12
Retirement — Contributions
012 13
Insurance —Life & Health
012.14
Worker's .Compensation
012.17
S/Sec. Medicare Matching
TOTAL
9. What is the total cost of each position including benefits, capital, start-up, auto expense, travel and operating?
Salary and Benefits
Operating Costs
Capital
Total Costs
Total
45,920.0.0
$45,920.00
45,920.00
$0.00
$45,920.00
Second Year
$
$
$
$
Third Year
$
$
$
$
Fourth Year
$
$
$
10 What is the estimated cost of the grant to the county over five years? S
��""y '``�
•_ .�>�, _ =- x1
Grant Amount
Other Match Costs Not Covered
Match
Total
First Year
$45,920.00
$0 00
$0.00
$45,920.00
Second Year
$
$
$
$
Third Year
$
$
$
$
Fourth Year
$
$
$
$
Fifth Year
$
$
$
$
Signature of Preparer
Date: December 2, 2015
298
• RESOLUTION NO. 2015-
A RESOLUTION OF THE EMERGENCY SERVICES DISTRICT BOARD OF
COMMISSIONERS, INDIAN RIVER COUTY, FLORIDA, AUTHORIZING THE
APPLICATION FOR FUNDING COUNTY EMERGENCY MEDICAL SERVICES
(EMS) GRANT AWARDS TO BE SUBMITTED TO THE STATE OF FLORIDA
DEPARTMENT OF HEALTH, BUREAU OF EMERGENCY MEDICAL
SERVICES.
WHEREAS, The Florida Department of Health, Bureau of Emergency Medical Services announced that
applications for funding County Emergency Medical Services (EMS) Grant awards are now being accepted and a
grant application has been prepared for Indian River County; and
WHEREAS, an application for grant funds for fiscal year 2015/16 has been prepared by the County; and
NOW, THEREFORE, BE IT RESOLVED BY THE EMERGENCY SERVICES DISTRICT BOARD OF
COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, that the Chairman is authorized to sign and
execute the application for EMS grant funds certifying that monies from the EMS Grant Program For Counties will
improve and expand the County's pre -hospital EMS system and that the funds will not be used to supplant existing
County EMS budget allocations.
The foregoing Resolution was offered by Commissioner
Who moved its adoption. The motion was seconded by Commissioner and, upon being put to a
vote, the vote was as follows:
Chairman, Bob Solari
Vice Chairman, Joseph E. Flescher
Commissioner Tim Zork
Commissioner Wesley S. Davis
Commissioner Peter D. O'Bryan
The Chairperson thereupon declared the resolution duly passed and adopted this day of
, 2015.
EMERGENCY SEVICES DISTRICT
BOARD OF COMMISSIONERS
INDIAN RIVER COUNTY, FLORIDA
BY:
Bob Solari, Chairman
A'I TES'f:
Jeffrey R. Smith, Clerk of
Court and Comptroller
299
Application Form July 2015-2016
Effective July 24 County Governments may submit their Fiscal Year 2015-2016 application for
county grant funds. The deadline for state EMS to receive the required pages of your completed
county grant application form is by December 16, 2015.
You can see the amount of your new grant at the state EMS website in the "Total" column of the
county amount table.
The'first application form page has five items, the first three of which are self-explanatory.
However, note that Item 2 is where the county's authorized person must provide his/her signature.
Item 4 describes the content of the resolution. Please provide this in your county's customary
format and approval process.
The resolution must be current and not a copy of a previous resolution. We need this current
resolution or we will not be able to process the application for funds.
Item 5 of the first page of the application form asks for the name of the organizations that will
receive funds from your new county grant. The second page of the application form is the budget
page and one of these budget pages is needed for each organization listed in item 5,
The budget page for each organization must have on it specific and quantifiable items or services,
with the cost for each unit or type of item or service.
All costs must add to the exact amount of new funds for your grant. You can transfer unexpended
funds from your previous grant after the new grant begins.
No general statements can be used in the budget because we are now required to have specificity
up -front and need it to obtain your grant funds. However, you can still make change requests
during the new grant, so you do not lock yourself into the initial items.
Your budget totals in the application should be added for you if you place your cursor over a
subtotal or total field, right click your mouse, then left click on the resulting menu "Update Field."
Request for Grant Fund Distribution Form
This page is included with your application form. Complete only the top part of this form and the
state will complete the bottom part, as indicated on the form.
300
EMS COUNTY GRANT APPLICATION
FLORIDA DEPARTMENT OF HEALTH
Emergency Medical Services Program
Complete all items
ID. Code (The State EMS Program will assign the ID Code — leave this blank) C40
1. County Name: Indian River County
Position Title. Assistant Chief
Business Address 1800 27th Street
Address. 4225 43rd Avenue
Vero Beach, FL 32960
Vero Beach, FL 32967
Telephone: 772-226-3900
Telephone: 772-226-3864
Federal Tax ID Number (Nine Digit Number)
VF 59-60006764
2. Certification: (The applicant signatory who has authority to sign contracts, grants, and other legal
documents for the county) I certify that all information and data in this EMS county grant application and
its attachments are true and correct. My signature acknowledges and assures that the County shall
comply fully with the conditions outlined in the Florida EMS County Grant Application.
Signature: Date:
Printed Name Bob Solari
Position Title. Chairman, Board of County Commissioners
3. Contact Person: (The individual with direct knowledge of the project on a day-to-day basis and has
responsibility for the implementation of the grant activities This person is authorized to sign project
reports and may request project changes The signer and the contact person may be the same.)
Name: Brian Burkeen
Position Title. Assistant Chief
Address. 4225 43rd Avenue
Vero Beach, FL 32967
Telephone: 772-226-3864
Fax Number. 772-226-3868
E-mail Address. bburkeen@ircgov.com
4. Resolution: Attach a current resolution from the Board of County Commissioners certifying the grant
funds will improve and expand the county pre -hospital EMS system and will not be used to supplant
current levels of county expenditures We cannot process for funds without a current resolution.
5. Budget: Complete a budget page(s) for each organization to which you shall provide funds.
List the organization(s) below. (Use additional pages if necessary)
Indian River County Fire Rescue
, uecemder
64J-1 015, F.A.C.
1
301
, uecemder
64J-1 015, F.A.C.
1
301
BUDGET PAGE
A. Salaries and Benef
For each position title, provide the amount of salary per hour, FICA per
hour, other fringe benefits, and the total number,of hours.
Amount
Mobile Software AVL Dispatching
45,920.00
Total Veh. & Equipment =
$ 0.00
TOTAL Salaries =
$ 0 00
TOTAL FICA & Other Benefits =
Total Salaries & Benefits =
$ 0.00
B. Expenses: These are travel costs and the usual, ordinary, and incidental expenditures by an
agency, such as, commodities and supplies of a consumable nature excluding expenditures classified as
operating capital outlay (see next category).
List the item and, if applicable, the quantity
Amount
Total Expenses =
$ 0.00
C. Vehicles, equipment, and other operating capital outlay means equipment, fixtures, and other
tangible personal property of a non consumable and non expendable nature with a normal expected life
of one (1) year or more.
List the item arid, .if applicable, the quantity
Amount
Mobile Software AVL Dispatching
45,920.00
Total Veh. & Equipment =
$ 0.00
Grand Total =
$ 0.00
2
302
FLORIDA DEPARTMENT OF HEALTH
EMERGENCY MEDICAL SERVICES (EMS) GRANT PROGRAM
REQUEST FOR GRANT FUND DISTRIBUTION
In accordance with the provisions of Section 401.113(2) (a), Florida Statutes, the undersigned hereby requests
an EMS grant fund distribution for the improvement and expansion of pre -hospital EMS.
DOH Remit Payment To:
Name of Agency: Indian River County Board of County Commissoners
Mailing Address: 1800 27th Street
Vero Beach, FL 32960
Federal Identification number: VF 59-60006764
Authorized County Official:
Signature Date
Bob Solari, Chairman Board of County Commissoners
Type or Print Name and Title
Sign and return this page with your application to:
Florida Department of Health
Emergency Medical Services Program, Grants
4052 Bald Cypress Way, Bin A-22
Tallahassee, Florida 32399-1722
Do not write below this line. For use by State Emergency Medical Services Program
Grant Amount For State To Pay: $ Grant ID: Code: C40
Approved By :
Signature of State EMS Grant Officer Date
State Fiscal Year: 2015 - 2016
Organization Code E.O. OCA Object Code Category
64-61-70-30-000 05 SF005 750000 059998
Federal Tax ID: VF
Grant Beginning Date: Grant Ending Date:
DH 1767P, December 2008 64J-1.015, F.A.0
3
303-
RESOLUTION NO. 2015-
A RESOLUTION OF THE EMERGENCY SERVICES DISTRICT BOARD OF
COMMISSIONERS, INDIAN RIVER COUTY, FLORIDA, AUTHORIZING THE
APPLICATION FOR FUNDING COUNTY EMERGENCY MEDICAL SERVICES
(EMS) GRANT AWARDS TO BE SUBMITI'LD TO THE STATE OF FLORIDA
DEPARTMENT OF HEALTH, BUREAU OF EMERGENCY MEDICAL
SERVICES.
WHEREAS, The Florida Department of Health, Bureau of Emergency Medical Services announced that
applications for funding County Emergency Medical Services (EMS) Grant awards are now being accepted and a
grant application has been prepared for Indian River County; and
WHEREAS, an application for grant funds for fiscal year 2015/16 has been prepared by the County; and
NOW, THEREFORE, BE IT RESOLVED BY THE EMERGENCY SERVICES DISTRICT BOARD OF
COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, that the Chairman is authorized to sign and
execute the application for EMS grant funds certifying that monies from the EMS Grant Program For Counties will
improve and expand the County's pre -hospital EMS system and that the funds will not be used to supplant existing
County EMS budget allocations.
The foregoing Resolution was offered by Commissioner
Who moved its adoption. The motion was seconded by Commissioner
vote, the vote was as follows:
Chairman, Bob Solari
Vice Chairman, Joseph E. Flescher
Commissioner Tim Zork
Commissioner Wesley S. Davis
Commissioner Peter D. O'Bryan
and, upon being put to a
The Chairperson thereupon declared the resolution duly passed and adopted this day of
, 2015.
EMERGENCY SEVICES DISTRICT
BOARD OF COMMISSIONERS
INDIAN RIVER COUNTY, FLORIDA
BY:
Bob Solari, Chairman
ATTEST:
Jeffrey R. Smith, Clerk of
Court and Comptroller
Approved as to form and legal
sufficie
By
il am K. DeBraa
Assistant County Attorney
304
Solid Waste Disposal District
December 08, 2015
/5
INDIAN RIVER COUNTY
BOARD OF COUNTY COMMISSIONERS
INTER -OFFICE MEMORANDUM
To: Members of the Solid Waste•Disposal District
Date: December 2, 2015
Subject: FY 2014-2015 Records Disposition Compliance Statement and Records
Management Liaison Officer Form
Solid Waste Disposal District
From: Doris E. Roy, Records Management Li Officer
Assistant to the County Administrator(
Description
Florida Public Agencies are required to maintain specific information documenting the disposition of
public records. According to Rule 1B-24.003(11), Florida Administrative Code, each agency is
required to submit an annual statement to the Division of Library and Information Services, Florida
Department of State, which includes a signed records management compliance statement attesting to
the agency's compliance with Florida public records disposition laws, rules, and procedures.
Attached is the annual Records Management Compliance Statement for Fiscal Year 2014-2015 for the
Indian River County Solid Waste Disposal District.
Recommendation
It is recommended that the Chairman be authorized to sign the Records Management Compliance
Statement for Fiscal Year 2014 - 2015 for the Indian River County Solid Waste Disposal District.
For: December 8, 2015
By: 0.30J
p �CJc iw "
JosepA. Baird, County Administrator
Attachments:
Indian River County
Appr•ved
Date
Administrator
44
Lif a I)5'
Legal
, fiCQ
1Z_215/
Letter dated November 2, 2015 from the Florida Department of State
Record Disposition Compliance Statement
Records Disposition Documents
305
FLORIDA DEPARTMENT Of STATE
RICK SCOTT
Governor
November 2, 2015
Ms. Doris E. Roy
Solid Waste Disposal District Indian River County
1840 - 25th Street
Vero Beach, FL 32960-3388
Dear Ms. Roy:
KEN DETZNER
Secretary of State
As a Florida public agency, you are required by Rule 1B-24.003(11), Florida Administrative Code, to
submit annually to the Division of Library and Information Services "a signed statement attesting to the
agency's compliance with records disposition laws, rules, and procedures." Based on these annual
statements, an annual report on statewide compliance is submitted to the Legislature and the Executive
Office of the Governor for their consideration and action.
For your convenience, we are providing the enclosed Records Management Compliance Statement to
report your agency's compliance status. Please complete all information in Section I, the Compliance
Certification, and make any necessary additions or corrections in Sections II and III. Please return one
signed copy of the form (do not return this letter) to the mailing address or email address indicated at
the bottom of the form by December 31, 2015.
We appreciate your prompt attention to this matter. If we can be of service to your agency, please do not
hesitate to contact us at 850.245.6750 or recmgt(a�dos.myflorida.com.
Sincerely,
Gerard J. Clark, Bureau Chief, Archives and Records Management
Division of Library and Information Services
GJC/eg
Enclosure
1
VIVA MIK
Division of Library and Information Services
R.A. Gray Building • 500 South Bronough Street* Tallahassee, Florida 32399
850.245.6600 • 850.245.6735 (Fax) info.florida.gov
Promoting Florida's History and Culture VivaFlorida.org
RECORDS MANAGEMENT COMPLIANCE STATEMENT
Fiscal Year 2014-2015
Agency ID.
N0000527
1. This agency is in compliance with Section 257.36(5), Florida Statutes,' and Rule 1 B-24.003(9), Florida
Administrative Code,2 for all public records regardless of medium or format (e.g., paper; electronic, including
email; microfilm; audio; video; etc.).
Yes 0 No (Unmarked responses will be recorded as not in compliance.)
2. This agency disposed of 0 cubic feet of records during the fiscal year indicated above.
3. This agency,diss osed of records in electronic form during the fiscal year indicated above.
0 Yes pSl No (It is not necessary to indicate volume of electronic records disposed.)
4. 0 Check here if you would like to be contacted for assistance. Indicate your questions/areas of concern on
the reverse side of this form.
Agency Head Signature: Date:
Name of Agency Head (please print):
Rob Snlari
Title of Agency Head (please print): Chairman
Please indicate changes to Agency Information on the lines provided on the right.
Current Information:
Please do not erase or cover information below
Agency Name. Solid Waste Disposal District Indian River County
Agency Head: Mr Joseph A. Baird
Address: 1801 27th Street
Building A
Vero Beach, Florida 32960-3365
Indicate changes or additions on the lines below
Section 257.36(5)(a), Florida Stafufet,' requires public agencies to designate a Records Management Liaison Officer
(RMLO). Please indicate changes to RMLO Information on the lines provided on the right. If Current Information is blank,
please designate an RMLO for your agency on the lines provided on the right.
Current Information:
Please do not erase or cover information below Indicate changes or additions on the lines below
RMLO: Ms. Doris E. Roy
Address: 1840 - 25th Street
Vero Beach, FL 32960-3388
Phone: (772) 226-1408 Ext.:
Email: droy@ircgov com
[$a 1 7th $tre t -
'Section 257.36(5), Florida Statutes: 'For the purposes of this section, the term 'agency' shall mean any state. county, district, or municipal officer, department, division,
bureau, board, commission, or other separate unit of govemment created or established by law It is the duty of each agency to: (a) Cooperate with the division in complying
with the provisions of this chapter and designate a records management liaison officer (b) Establish and maintain an active and continuing program for the economical and
efficient management of records.'
2Rule 1B-24.003(9), Florida Administrative Code: 'Public records may be destroyed or otherwise disposed of only in accordance with retention schedules established by
the Division. Photographic reproductions or reproductions through electronic recordkeeping systems may substitute for the original or paper copy, per Section 92.29, F S.,
Photographic or electronic copies. Prior to records disposition, agencies must ensure that all retention requirements have been satisfied. For each record series being
disposed of, agencies shall identify and document the following: 1 Records retention schedule number; 2. Item number; 3. Record series title: 4 Inclusive dates of the
records; 5. Volume in cubic feet for paper records; for electronic records, record the number of bytes and/or records and/or files if known, or indicate that the disposed
records were in electronic form; and 6. Disposition action (manner of disposition) and date.'
Please complete and return this compliance statement by December 31, 2015 (submit one copy only, please) to:
Department of State
Records Management Program, Mail Station 9E QR recmgt@dos.myflorida.com
Tallahassee, FL 32399-0250
307