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Home My WebLink About2016-019 WORK ORDER NUMBER 3 Concept Design Layout for New Citizen's HHW and Recyclables Drop-off Facility This Work Order Number 3 is entered into as of this--I-day of �016 pursuant to that certain Continuing Contract Agreement for Professional Services, dated 11115111, and that certain Extension and Amendment of Continuing Contract Agreement for Professional Services entered into as of this 41 day of November,2014(collectively referred to as the"Agreement"),by and between INDIAN RIVER COUNTY, a political subdivision of the State of Florida ("COUNTY") and SCS Engineers("Consultant"). The COUNTY has selected the Consultant to perform the professional services set forth on Exhibit A (Scope of Work),attached to this Work Order and made part hereof by this reference. The professional services will be performed by the Consultant for the fee schedule set forth in Exhibit B (Fee Schedule),attached to this Work Order and made apart hereof by this reference. The Consultant will perform the professional services within the timeframe more particularly set forth in Exhibit A (Time Schedule), attached to this Work Order and made a part hereof by this reference all in accordance with the terms and provisions set forth in the Agreement. Pursuant to paragraph 1.4 of the Agreement, nothing contained in any Work Order shall conflict with the terms of the Agreement and the terms of the Agreement shall be deemed to be incorporated in each individual Work Order as if fully set forth herein. IN WITNESS WHEREOF,the parties hereto have executed this Work Order as of the date first Written above. CONSULTANT: BOARD OF COUNTY COMMISSIONERS:` \SS..PJER� SCS Engineers OF INDIAN RIVER COUNTY :C,o�' By By. �1— �a Bruce Clark Bob Solari , Chairrfiaal., Title: Project Director ......... BCC Approved Date: February 2, 2016 •NoiAU n`` Attest:Jeffrey R. Smit Cl of Court and C pt r ler By: putt' erk Approvetoseph . Baird, County Adm nistrator Approved as to form and legal sufficient Oran T. Reingold, County Attorney Environmental Consultants 4767 New Broad Street 407 514-2766 and Contractors, 1=,;s Suite 222 FAX 407 514-2604 Orlando, FL 32814 www.scsengineers.com SCS ENGINEERS January 6, 20.16 File No. 090001216 Exhibit A Mr. Himanshu Mehta, P.E. Managing Director Indian River County—Solid Waste Disposal District 1325 74`h Avenue, SW Vero Beach, FL 32968 Subject: New Citizen's Household Hazardous Waste Collection and Recyclables Drop-Off Facility Dear Himanshu: The County is interested in providing a new, efficient, safe, and aesthetically pleasing facility at the landfill for citizens to come in and drop-off recyclable-materials, trash, construction and demolition (C&D) debris, and household hazardous wastes (HHW). This proposal is for SCS Engineers (SCS) to assist the County in the planning and conceptual design of the facility. Future proposals will include detailed design, permitting, bidding, and construction services. SCOPE OF SERVICES Task 1 . Initial Conceptual Design SCS will visit the landfill and become familiar with the location and features of the area where the County wants to put the facility. At that time, we will obtain the County's initial criteria for the facility,including, in general; traffic patterns, weigh-in/weigh-out requirements, existing buildings that can be demolished or retained, utilities that may need relocation, orientation to Scalehouse, drainage features, potable water, and others. SCS will retain a licensed surveyor to prepare a current topographic survey of the area designated for the new facility, including the Scalehouse and existing adjacent roadways. Following receipt of the survey, SCS will prepare an initial conceptual layout of the.major features, including buildings,roads, and stormwater management, "swap shop" for reusable material like used paint, potable water;power lines, and green space. An area also will be designated where existing drop-offs can continue while the new facility is being constructed. The facility's design likely will,be modeled similar to the County's Oslo satellite drop-off facility at 950 ls`Place. The initial layout will be shared with the County Solid Waste personnel to get their initial input on desired changes and/or additions to the plan. SCS will make these changes. The revised design will be shared with Florida Power&Light (FP&L) to obtain their initial requirements for Offices Nationwide I Mr. Himanshu Mehta, P.E. January 6, 2016 Page 2 the power supply at the facility and the process for requesting relocation of existing power lines, if necessary. At this point, the plan should also be discussed with the County Building Department to get their input before going any further. That work is described in the next task. Deliverable: Provide Draft Concept Site Layout Plan, and updated Topographic Survey. Attend one meeting with County Solid Waste personnel. Task 2. Final Conceptual Design SCS will coordinate a meeting with the County Solid Waste personnel and the County Building Department/Planning Division personnel to discuss the draft conceptual plan. At that meeting SCS will gain a better understanding of what specific site development features are required by the County including; ratio of permeable to impermeable area,landscaping,utilities, drainage, parking, signage, and others. Following the meeting, and receipt of initial input from FP&L, SCS will prepare a revised draft conceptual plan that will incorporate the County's requirements and any other changes or additions desired. SCS will prepare at this stage a preliminary construction cost estimate, so that the cost can be compared to the County's budget. SCS will provide the County a review plan, and then meet with the County to go over any comments or changes. At this time, changes should be made, if necessary, to bring the design in under the current budget. Once the final concept is approved, SCS would then like to discus preparing additional scope and fee to provide full engineering, permitting, and construction oversight for the actual project. Deliverable: Attend one meeting each with the County Building Dept. and the County Planning Division,provide Final Concept Site Layout, complete the Administrative Approval Application Form(including Land Clearing Application, the Tree Removal Permit Application, Flood Zone and Tax I.D.) and submit to Planning for approval. SCS assymes the County will provide to SCS for this form a copy of the Owner's Deed. SCS will include the Administrative Fee($200) in our fee. FEE AND SCHEDULE SCS' fee estimate to complete Task 1 and 2 is $22,832. Because there are some unknowns at this time, including whether power lines can be moved, land use requirements, and actual usable drainage features, we will invoice monthly, on a time and materials basis for actual work completed. Our rates are as provided in the attached Fee Schedule. If the actual work goes outside the scope we will notify you and discuss if an extra fee is warranted. Mr. Himanshu Mehta, P.E. January 6, 2016 Page 3 We can have the initial concept site layout completed for your initial review in approximately 21 business days. Overall we estimate that we can complete the Tasks in approximately 100 days, including County reviews. The cost per task is as in the following table. A breakdown of staff classification, hourly rate, and allocated hours to the Tasks is provided in Exhibit B (attached). TASK COST (Fee) $ Task 1 . Initial Conceptual Design 12,586 Task 2. Final Conceptual Design 10,246 Total 22,832 A Work Order is attached for your convenience. Please call Bruce Clark at 813-621-0080 Ext. 2130 if you any questions or need anything else. We look forward to working with you again. Sincerely, S Marc J. Rogoff, Ph.D.t Bruce J. Clark, P.E. Project Director Project Director SCS ENGINEERS SCS ENGINEERS BJC/mjr cc: Exhibit 13-Task and Fee Breakdown Indian River County Solid Waste Disposal District Concept Design Layout for New Citizen's HHW and Recyclables Drop-Off Facility Tasks(Hours) Total Rate Total Labor Category 1 21 1 1 1 (hours) ($) ($) Principal/Office Director 2 0 0 0 0 0 0 2 240 480 Project Director 0 0 0 0 0 0 0 0 0 210 0 Senior Project Manager 0 0 0 0 0 0 0 0 0 170 0 Project Manager 0 0 0 0 0 0 0 0 0 150 0 Senior Project Professional 10 20 0 0 0 0 0 0 30 135 4,050 Project Professional 0 0 01 0 0 0 0 0 0 120 0 Senior Superintendent 0 0 0 0 0 0 0 0 0 105 0 Designer 16 12 0 0 0 0 0 0 28 110 3,080 Staff Professional 22 41 0 0 0 0 0 0 63 100 6,300 Associate Staff Professional 0 0 0 0 01 0 0 01 0 85 0 Sr Field Tech 0 0 0 0 0 0 0 0 0 90 0 Sr Office Services Manager 0 0 0 0 0 0 0 0 0 85 0 Secrectanal/Clerical 3 3 0 0 0 0 0 0 6 70 420 Laborer/Technician 01 2 0 0 0 0 0 0 2 7621 124 btotal Labor(hours) 51 Su80 01 01 01 01 01 01 1311 1 Subtotal Labor($) ===E5A 8,9341 01 01 01 01 01 01 1 1 14,454 Project Management 10% 552 893 1,445 Reimbursables 5,664 364 0 0 0 0 0 0 6,028 C&A 15% 850 55 0 0 0 0 0 0 904 Total Fee Estimate $12,586 $10,246 $0 $0 $0 $0 $0 $0 $22,83211 Notes: "Cask 1 -Initial Conceptual Design Task 2-Final Conceptual Design Exhibit B-Task and Fee Breakdown Indian River County Solid Waste Disposal District Concept Design Layout for New Citizen's HHW and Recyclables Drop-Off Facility REIMBURSABLE COSTS Unit Cost Task(Quantity) Total Total Reimbursable M Unit 1 2 Units M Proposed Sub(civil) 1 T&M 0 0 Proposed Sub(TEAM) 1 T&M 0 0 Proposed Subcontractor 1 LS 5,500 5,500 5,500 Subcontractors(Ecological) 1 T&M 0 0 Subcontractor(hydro-geotecl i LS 0 0 Laboratory Services 1 T&M 0 0 Vehicle Mileage(Auto) 0.560 mile 50 50 100 56 Vehicle Mileage(Truck) 0 445 mile 0 0 Rental Car 70 day 01 0 Truck 75 day 01 0 Truck 1,300 mo. 0 0 Parking&Tolls 10 Is 0 0 Air Fare 1 T&M 0 0 Meal Per Diem 30 day 0 0 Lodging,Hotel 70 day 0 0 Telephone Calls 5 each 10 10 20 100 Administrative Fee 1 each 200 200 200 Postage&Freight 20 Is 1 1 20 Reproduction(Xerox) 0.10 each 0 0 Reproduction(Graphics) 3 each 2 2 4 12 Equipment Rental(GEM) 125 day 0 0 Draeger Tubes 5 each 0 0 Licenses/Permits 1 T&M 0 0 Com uter(CAD) 5 hour 16 12 28 140 Reproduction(Drawings) 6 sheet 0 0 Reimburseables 6,028 Notes. Phase 1 -Southeast County Facility General Services Task 1510-LFGTE Bid Proposal Assistance SCS ENGINEERS FEE SCHEDULE (Effective through December 31, 2016) Rate/Hour M Principal/Office Director................................................................. 240 ProjectDirector................ ................................................................................. 210 Senior Project Advisor................................................................... 190 Senior Project Manager............................................................ ..... . .............. 170 Project Manager........................................................................... 150 Senior Project Professional ............................................... ..... . . .................... 135 ProjectProfessional............................................................................................. 120 Designer ............................................................................ .. .... 110 Construction Superintendent............................................................................... 105 StaffProfessional................................................................... ............................. 100 Designer/Drafter........................... . ....................................................... ............ 95 SeniorTechnician ............................................................................................... 90 Associate Staff Professional ...................................... . .......... ........................... 85 Technician ........................................................................................................... 62 Secretarial/Clerical .............................................................................................. 70 1. The hourly rates are effective through December 31, 2016. Work performed thereafter is subject to a new Fee Schedule issued for the period beginning January 1, 2016. 2. The above rates include salary, overhead, administration, and profit. Other direct expenses, such as analyses of air, water and soil samples, reproduction, travel, subsistence, subcontractors, computers, and other reimbursable fees, are billed in accordance with the attached reimbursable fee schedule or at cost, plus 15 percent for administration. 3. For special situations, such as expert court testimony, hourly rates for principals of the firm will be on an individually-negotiated basis. SCS ENGINEERS REIMBURSABLES FEE SCHEDULE (Effective January 1, 2016 through December 31, 2016) ADMINISTRATION/MILEAGE Unit$Cost Unit Reimbursable Current Federal Vehicle Mileage Rate mile Truck Usage $75 day Reproduction—Black and White Copies 0.10 each Reproduction - Color Copies 0.75 each CAD Usage 5 hour