HomeMy WebLinkAbout03/08/201611
COUNTY COMMISSIONERS DISTRICT
BOARD OF COUNTY
COMMISSIONERS
INDIAN RIVER COUNTY, FLORIDA
REGULAR MEETING MINUTES
TUESDAY, MARCH 8, 2016
Commission Chambers
Indian River County Administration Complex
180127 1h Street, Building A
Vero Beach, Florida, 32960-3388
w%vw.ircgov.com
Bob Solari, Chairman
District 5
Present
Joseph A. Baird, County Administrator
Present
Joseph E. Flescher, Vice Chairman
District 2
Present
Dylan Reingold, County Attorney
Present
Wesley S. Davis
District 1
Present
Jeffrey R. Smith, Clerk of the Circuit
Present
Peter D. O'Bryan
District 4
Present
Court and Comptroller
Tim Zorc
District 3
Present
Terri Collins -Lister, Deputy Clerk
Present
DVD PACKET
TIMES PAGES
1.
2.
3.
4.
9:02
a.m.
5.
CALL TO ORDER
INVOCATION
PLEDGE OF ALLEGIANCE
9:00 A.M.
Commissioner Wesley S. Davis
Commissioner Bob Solari
ADDITIONSIDELETIONS TO THE AGENDA / EMERGENCY ITEMS
ON MOTION by Vice Chairman Flescher, SECONDED by Commissioner
Zorc, the Board unanimously approved the Agenda as presented.
PROCLAMATIONS and PRESENTATIONS
9:03 A. Presentation of Proclamation Designating the Month of March, 2016, as
a.m. March for Meals Month 1
--- ---------------------------------------------------------------------------------------------------------------
Commissioner Davis read and presented the Proclamation to Karen
Deigl, President and CEO Senior Resource Association.
Board of County Commission Minutes Page 1
March 8, 2016
6. APPROVAL OF MINUTES
None
7. INFORMATION ITEMS FROM STAFF OR COMMISSIONERS NOT
REQUIRING BOARD ACTION
A. 2016 Election of Transportation Disadvantaged Local Coordinating
Board Vice Chairman
(memorandum dated February 29,_2016)_____________________________________________________ 2_
Noted for the record was the election of William Parden as Vice
Chairman to the Transportation Disadvantaged Local
Coordinating Board (TDLCB) for the year 2016.
B. 2016 Election of Beach and Shore Preservation Advisory Committee
Chair and Vice Chair
(memorandum dated March 2, 2016) 3
Noted for the record was the election of Michael Ochsner as
Chairman, and Mark Tripson as Vice Chairman, to the Beach and
Shore Preservation Advisory Committee for the year 2016.
8• CONSENT AGENDA
9:11 ON MOTION by Commissioner O'Bryan, SECONDED by Vice Chairman
a.m. Flescher, the Board unanimously approved the Consent Agenda, pulling Item
8.F. for discussion.
A. Approval of Checks and Electronic Payments — February 19, 2016 to
February 25, 2016
(memorandum dated February 25,_2016) -------------------------------------------------- 4-12
Approved the list of checks and electronic payments as supplied by
the Comptroller's office.
B. GHO Berkley Square Corp's Request for Final Plat Approval for a
Subdivision to be known as Berkley Square
(memorandum dated February 29,_2016) ------------------------------------------------- 13-20
Granted final plat approval for Berkley Square, formerly known as
Bella Sol Subdivision.
C. Change Order No. 1, Final Pay and Release of Retainage — Indian
River County Public Shooting Range Skeet & Trap Facility
Improvements (Phase 1), Bid No. 2014026
_ (memorandum dated February 25,_2016)_______________________________________________ 21-33
Approved Change Order No. 1 and approval of Ag-Scape Services,
Inc. Contractor's Application for Payment No. 3, decreasing the
contract amount by $8,967.71 for final contract total of $91,151.29.
Board of County Commission Minutes Page 2
March 8, 2016
D. Approval to Purchase Two Pumps from Watertronics
(memorandum dated February 29,.2016)------------------------------------------------- 34-37
--- ----------------------------------
(1) Ratified and approved the purchase of two pumps for Spoonbill
Marsh under Purchase Order #74196-00 to Watertronics Technical
Services; and (2) approved the use of Watertronics as the sole
source manufacturer and authorized repair center for the pumps
at the Spoonbill Marsh.
E. Request for Authorization to Submit an Application for 49 USC CH.
53, Section 5311 Transit Operating Assistance Funds for FY 2016/17
(memorandum dated February 26,_2016)_______________________________________________ 38-48
--(memorandum
Approved Resolution 2016-020 authorizing the submission of a FY
2016/17 Grant Application for 49 USC CH. 53, Section 5311 Public
Transit Operating Assistance.
9:11 F. Extension of Agreement between Indian River County (IRC) and
a.m. AT&T
(memorandum dated February 24,_2016)_______________________________________________ 49-69
--- ----------------------------------
Commissioner Zorc sought information from Public Works
Director Chris Mora regarding the no penalty, exiting provision in
the AT&T contract, so when the County goes over to services such
as Voice Over IP, the County could decrease the contract as other
types of services come online.
Public Works Director Chris Mora replied that the AT&T contract
is for two (2) additional years with an opt -out clause at any point.
ON MOTION by Commissioner Zorc, SECONDED by Vice
Chairman Flescher, the Board unanimously approved the contract
extensions agreement between Indian River County and AT&T to
keep the price structure for these AT&T services from increasing.
G. Rejection of Bid 2016022 — Collection of Household Hazardous Waste
and Electronic Waste
(memorandum dated February 26,_2016)_______________________________________________ 70 -7 -1 --
Approved to reject all bids submitted in response to Invitation to
Bid 2016022 and authorized staff to re -bid the services separately
and with corrected estimated quantities.
9. CONSTITUTIONAL OFFICERS and GOVERNMENTAL AGENCIES
None
10. PUBLIC ITEMS
A. PUBLIC HEARINGS
None
Board of County Commission Minutes Page 3
March 8, 2016
9:14
B. PUBLIC DISCUSSION ITEMS
None
C. PUBLIC NOTICE ITEMS
1. Notice of Scheduled Public Hearing April 5, 2016
County initiated request to amend the text of the Policy 5.7 of the
Potable Water Sub -Element and Policy 5.8 of the Sanitary Sewer
Sub -Element of the county's comprehensive plan
JLegislative)------------------------------------------------------------------------------ 72-73-.
County Attorney Dylan Reingold read the Notice into the
record.
11. COUNTY ADMINISTRATOR MATTERS
None
12. DEPARTMENTAL MATTERS
A. Communitv Development
None
B. Emergency Services
None
C. General Services
None
1, Human Services
None
2, Sandridge Golf Club
None
3, Recreation
None
D. Human Resources
None
Board of County Commission Minutes Page 4
March 8, 2016
12. DEPARTMENTAL MATTERS
9:15 E Office of Management and Budget
a.m.
1. Children's Services — Funding Allocation for Fiscal Year
2016/2017
(memorandum dated March 1, 2016) 74-75
--------- ------------------------------------------------------------------------------------------------
County Management and Budget Director Jason Brown
presented the Children's Services Funding Allocation for Fiscal
Year (FY) 2016/2017. He said that for the current FY
2015/2016, the County approved a matching program where
each dollar raised by the community would be matched dollar
for dollar up to $200,000, in addition to the base funding
amount of $651,965, resulting in a total County funding of
$851,965.
Director Brown provided four (4) alternatives for funding
consideration and recommended Alternative 1 based on ongoing
funding constraints of the County. Alternative 1 would provide
funding for Children's Services agencies in the amount of
$698,255, an increase of 7.1% for the current year base funding
level, in addition to a dollar for dollar match up to $200,000.
The Board sought and received information from Director
Brown.
Chairman Solari opened the floor for public input.
Hope Woodhouse, 199 Island Creek Drive, handed out a
brochure, "Crisis for Indian River County Children's Services",
(a copy on file in Clerk's Office), an analysis on the amount of
money spent per child on the Treasure Coast with Indian River
County being at the lowest amount of $33 per child. She added
that she was part of the Funders Forum of Indian River
County, the group who had written the Commissioners urging
them to allocate the full $1,051,965 to Children's Services out of
the FY 2016/2017 Budget without a match. She added that the
Funders Forum of Indian River County, as a group, has raised
over $1 million and currently allocated those funds to non-
profits through their grant processes.
The following spoke passionately on the needs in the
Community for Children, expressed the importance of investing
in children and asked the Board for their support of Alternative
4 funding for FY 2016/2017 in the amount of $1,051,965:
Dr. David Griffin, 650 Lagoon Road, Vero Beach
Board of County Commission Minutes Page 5
March 8, 2016
Marlynn Scully, 771 Manatee Cove, Vero Beach
A discussion ensued. Chairman Solari remarked on the
comments made, mentioning that half of the taxes of Indian
River County residents go to the education of the children and
that was the purpose of the School Board taxes.
Public Speakers continued providing input as follows:
Judi Miller, 3225 S. Lakeview Circle, and CEO of Big Brothers
and Big Sisters
Kathie Cain, Executive Director of the IRC Healthy Start
Coalition
Kip Jacoby, 1816 Mooringline Drive, Vero Beach
Susan Adams, 100 South Pine Street, Fellsmere and United Way
of Indian River Board Chair Elect
Larry Salustro, 1759 Coral Way N, Vero Beach
Nick Schaus, 307 Sable Oak Drive, Vero Beach
Crystal Bujol, 8 Vista Garden Trails, Vero Beach and Executive
Director, The Gifford Florida Youth Orchestra
Barbara Hammond, 4683 Pebble Bay Circle and CEO,
Learning Alliance
Dr. Fran Adams, 1651 Indian River Drive, Sebastian
Freddie Woolfork, 4590 57`h Avenue, Vero Beach
Shannon Bowman, 66 34th Terrace, Vero Beach, and Executive
Director with Childcare Resources
Barbara Pearce, 1446 25th Street SW, Vero Beach
Sabrina Sampson, 219 Stony Point Drive, Sebastian and
Executive Director with the Children's Home Society
The Chairman called a recess at 10:50 a.m., and reconvened the
meeting at 11:00 a.m., with all members present.
Brad Bernauer, Indian River County Director of Human
Services and Executive Director of Children's Services
Board of County Commission Minutes Page 6
March 8, 2016
Bob McPartlan, Mayor of Sebastian and Administrator with the
Department of Children and Families
Cynthia Falardeau, Executive Director of The Education
Foundation of Indian River County
Carol Veeneman, 150 Lakeview Way, Vero Beach and
Childcare Resources' Board Member
Dr. Mark J. Rendell, Superintendent for Indian River School
District
Michael Kint, Chief Executive Officer of the United Way of
Indian River County
Commissioner O'Bryan felt it was an essential service and an
investment to fully fund the Children's Services FY 2016/2017
Budget.
MOTION WAS MADE by Commissioner O'Bryan,
SECONDED by Vice Chairman Flescher to approve Alternative
4 funding for Children's Services for Fiscal Year 2016/2017 in
the amount $1,051,965, as requested by the Indian River
County Funder's Forum, an increase of $200,000, or 23.5%
from the current year amount including the $200,000 matching
funds (or up $400,000 from the base funding level).
Commissioner Davis felt it was appropriate to fully fund the
Children's Services.
Vice Chairman Flescher wanted a cooperative effort and a
shared responsibility with the Indian River School District in
regards to Children's Services funding.
Commissioner Zorc wanted to see going forward, a set of
reserve requirements established to sustain the programs in an
event of an economic downturn or significant budget cuts.
The Chairman CALLED THE QUESTION and by a 4-1 vote
(Chairman Solari opposed), the motion carried.
The Chairman called a recess at 11:30 a.m. and reconvened the
meeting at 11:37 a.m., with all members present.
F. Public Works
None
Board of County Commission Minutes Page 7
March 8, 2016
G. Utilities Services
11:37 1. Septic to Sewer Update/Presentation
a.m. (memorandum dated February 29, 2016)
76-82
----------------------------------------------------------------------------------------------------------
Utility Services Director Vincent Burke, joined by Mr. Richard
Hicks, Florida Department of Environmental Protection,
(FDEP) Ground Water Management Section; and Dr. Ming Ye,
Department of Scientific Computing Florida State University,
gave a Septic to Sewer Update/ Presentation. They reviewed in
the presentation, the Ranking Matrix done in-house by the
Indian River County Department of Utility Services,
Groundwater Modeling and FDEP Wells Installations in the
south part of Indian River County, and the ArcGIS-based
Nitrogen Load Estimation Toolkit (ArcNLET), a numerical
modeling toolkit.
Director Burke stated there were two Sewer Feasibility Studies
performed targeting different geographical areas in the
unincorporated Indian River County. One study,
"Summerplace" is located at County Road 510 and State Road
AIA and the second study "North Sebastian Area". He added
that researchers were also studying the effects of Onsite Sewage
Treatment and Disposal Systems (OSTDS aka Septic Tank)
nutrient loadings as a potential contributor of harmful algal
blooms in the Indian River Lagoon, confirming high levels of
Nitrogen in the groundwater and surface water due to human
waste.
Mr. Hicks went over a software tool called the ArcNLET model
that looks at the actual nitrogen load seepage into ground water
and from that groundwater seepage into surface water whether
it's a canal or the lagoon.
Dr. Ming Ye detailed on how the ArcNLET software could
detect the nitrogen loading to each individual water body.
Mr. Hicks indicated that monitor wells were installed at areas of
the County that could be potentially higher in nitrogen
concentrations and associate them to areas of lower nitrogen
concentrations in order to tweak the model.
The Board sought and received information from Mr. Hicks
and Dr. Ming Ye on the FDEP Calibration Work, of which the
County had been assisting them in the monitoring of the wells.
The Chairman called a recess at 12:35 p.m., and reconvened the
meeting at 12:44 pan., with all members present.
Board of County Commission Minutes Page 8
March 8, 2016
Sam San Miguel, 2250 Southwinds Blvd., Vero Beach,
Representative of the Lagoon Committee of the Indian River
Neighborhood Association, complimented Director Burke on
behalf of the committee for one of the most concise, brief and
informative reports he had ever read. Also, he complimented
the Board for their interest and grasp of the details.
Judy Orcutt, 4665 Pebble Bay, Vero Beach, sought information
and clarification from Mr. Hicks in regards to ammonium
contained in the septic tanks.
A discussion ensued on a high water table and ammonium.
Chery Dunn, IRC Department of Health, mentioned that if you
have a high water table, what comes out of the septic tank,
would go into the water table.
13. COUNTY ATTORNEY MATTERS
None
14. COMMISSIONERS MATTERS
A. Commissioner Bob Solari, Chairman
None
B. Commissioner Joseph E. Flescher, Vice Chairman
None
C. Commissioner Wesley S. Davis
1:20 1. Lakewood Village Mobile Home Park
p.m. (memorandum dated March 2, 2016) 83-85
----------------------------------------------------------------------------------------------------------
Commissioner Davis requested consideration in amending the
Land Development Regulation (LDR) designation to allow
Recreational Vehicles in 25% of Mobile Home Park (MHP)
spaces that existed prior to January 1, 2010, which are either
less than 20 acres in size or are located adjacent to Interstate 95.
He stated the residents of the Lakewood Village are prohibited
by County Ordinance to allow for 25% of recreational vehicles
(RV's) in the MHP spaces because of the size. He mentioned
what made the Lakewood Village MHP different than the other
MHP's was that it was resident owned. He added the Lakewood
Village MHP had several vacant sites, which was problematic
because of the following: 1) hard to find manufactured homes to
Board of County Commission Minutes Page 9
March 8, 2016
fit those sites; and 2) they are paying the water and sewer based
capacity charges on vacant sites. He added the Lakewood
Village MHP felt allowing RV's would be an opportunity to
generate income.
MOTION WAS MADE by Commissioner Davis, SECONDED
by Chairman Solari, to direct staff to amend the Land
Development Regulation designation to allow recreational
vehicles in 25% of Mobile Home Park spaces that existed prior
to January 1, 2010, which are either less than 20 acres in size, or
located adjacent to Interstate 95.
John Gallagher, 1455 90th Avenue, Vero Beach, felt allowing
RV's would only be voting to benefit Lakewood Village MHP,
as well as the local businesses.
A discussion ensued and Chairman Solari emphasized that the
Board would be voting only to give direction to staff to begin a
process of amending the LDR's.
Commissioner O'Bryan wanted a measurable word other than
the word "adjacent to Interstate 95", such as within "a quarter
mile of Interstate 95".
Tamara Lewis, Resident and Employee at Lakewood Village
MHP stressed that the MHP wanted to draw more people into
the park to avoid raising the rates. She was encouraged and
hopeful that the Board would support the MHP in this
opportunity to advance the whole community.
Community Development Director Stan Boling explained the
LDR process and requested to communicate with the other
residents at the other MHP who may have a concern allowing
RV's.
Daniel Thompson, 1455 90th Avenue, stated that the Lakewood
Village MHP was a business and therefore had to generate
income in order to be successful. He added that designating
spaces for RV's would generate income, keep the fees low, and
improve the MHP for the future.
Vice Chairman Flescher expressed his concerns and felt it was
similar to the vacation rentals.
John Leithelm, 1455 90th Avenue, was unsure regarding the
plans for the MHP, but does not want to live in a campground.
He felt it would be possible to live next to a RV community and
was willing to communicate with Lakewood Village MHP and
Board of County Commission Minutes Page 10
March 8, 2016
its residents regarding the matter.
Margaret Bradford, 1455 901h Avenue, stated that after the
hurricanes, the Federal Emergency Management Agency,
placed approximately 100 units in the south side of the MHP
and there were no issues.
Vice Chairman Flescher stated he would be more supportive
knowing he had the consensus and support of the MHP
community.
The Chairman CALLED THE OUESTION, and by a 4-1 vote
(Vice Chairman Flescher opposed), the motion carried.
D. Commissioner Peter D. O'Brvan
1:03 1. Budget Proposal for Septic to Sewer Conversion Projects
p.m. _(memorandum dated March -2,-201-6) ------------------------------------_ _________86-87
Clerk's Note: This Item was heard in conjunction with Item
12. G.I. and is placed here for continuity.
Commissioner O'Bryan requested approval from the Board to
give direction to IRC Utilities staff to put together a budget
proposal for FY 2016/2017 to develop a countywide priority list
for septic to sewer conversion projects. He said this would be an
expansion of what has been done to date factoring in the
information from the ArcNLET. He broke down his goal in
four phases as detailed in the agenda backup.
MOTION WAS MADE by Commissioner O'Bryan,
SECONDED by Commissioner Zorc, to direct staff to propose a
budget for Fiscal Year 2016/2017 to develop a countywide
priority list for septic to sewer conversion projects.
A discussion ensued and the Board emphasized staff's
consideration of all factors including financing, the economic
component, a cost benefit analysis and the environmental
impact that they deemed relevant to create the best septic to
sewer conversion projects priority list.
Carter Taylor, 2235 Silver Sands Court, on the Executive
Committee of the Indian River Neighborhood Association and
the South Beach Property Owners Association, advocated for
the Septic and Sewer Conversion Projects and discussed the
importance of fund planning.
The Chairman CALLED THE QUESTION and the Motion
carried unanimously.
Board of County Commission Minutes Page 11
March 8, 2016
E. Commissioner Tim Zorc
None
15. SPECIAL DISTRICTS AND BOARDS
A. Emeryency Services District
None
15. SPECIAL DISTRICTS AND BOARDS
1:51 The Board reconvened as the Board of Commissioners of the Solid Waste
p.m. Disposal District. Those Minutes are available separately.
B. Solid Waste Disposal District
1. Request Approval for a Residential Paper Shredding Event and
Request to participate in the Green Market at the IRC Mall on April
2, 2016
(memorandum dated February 29, 2016) 88-98
C. Environmental Control Board
None
16. ADJOURNMENT
There being no further business, the Chairman declared the meeting adj
2:02 p.m.
ATTEST:
Jeffre}W. SmitlYCPA, CGFO, CGMA Bob Solari, Chairman
Clerk of Circuit Court and Comptroller
B���t�� Approved: APR 12 2016
Deputy Clerk
BCC/TCL/2016Minutes
Board of County Commission Minutes Page 12
March 8, 2016