The URL can be used to link to this page

Home My WebLink About2016-058i WORK ORDER NUMBER 12 SECTOR 5 BEACH RESTORATION PROJECT DESIGN AND PERMITTING SERVICES This Work Order Number 12 is entered into as of this 12 day of April , 2016 pursuant to that certain Continuing Contract Agreement for Professional Services entered into as of March 19, 2013 ("Agreement"), and amended March 17, 2015, by and between Indian River County, a political subdivision of the State of Florida ("COUNTY') and CB&I Coastal Planning& Engineering Inc.f/k/a Coastal PlanninEngineering, Inc. ("CONSULTANT"). The COUNTY has selected the Consultant to perform the professional services set forth on Exhibit 1, attached to this Work Order and made part hereof by this reference. The professional services will be performed by the Consultant for the fee schedule set forth in Exhibit 2, attached to this Work-Order and made a part hereof by this reference. The Consultant will perform the professional services within the timeframe more particularly set forth in Exhibit 2, attached to this Work Order and made a part hereof by this reference all in accordance with the terms and provisions set forth in the Agreement. Pursuant to paragraph 1.4 of the Agreement, nothing contained in any Work Order shall conflict with the terms of the Agreement and the terms of the Agreement shall be deemed to be incorporated in each individual Work Order as if fully set forth herein. IN WITNESS WHEREOF, the parties hereto have executed this Work Order as of the date first written above. CONSULTANT BOARD OF COUNTY COMMISSIONER,$.y('01 CB&I Coastal Planning & Engineering, Inc. OF INDIAN RIVER COUNTY f.�oo�.• '' °,��•• BA B — i*'• *c Thomas P. ierr , ., D.CE Bob Solari, Chairman syo•• :oQ Title: Director Attest: JeffreyR. S ith Clerk of Co ari�y Comptroller ��yER C011Nr;.° Date: 4/5/16 By: (Seal) Deputy Clerk Approved:nApril 112,'� w�2016 By: CJ oseph . Baird, County Administrator A prove I as t to formand legal suffiry: By: �f William K. DeBraal, Deputy County Attorney Exhibit 1 CB&I Coastal Planning & Engineering, Inc. 2481 NW Boca Raton Blvd Boca Raton, FL 33431 € ,` Tel: +1 561 391 8102 Fax: +1 561 391 9116 www CBI corn February 24, 2016 Revised March 24, 2016 James Gray Indian River County Public Works - Coastal Engineering Division 1801 27th St, Building A Vero Beach, FL 32960 Subject: Work Order#12 Indian River County Sector 5 Sector 5— Design and Permitting Dear James Indian River County's Beach Preservation Plan separates the County's 22 miles of shoreline into sectors depending on physical attributes. Sector 5, located within Vero Beach, is the most extensively armored segment of shoreline within the County While the existing coastal armoring provides storm damage protection to upland development, it can also exacerbate beach erosion This is especially problematic because the beaches within Sector 5 account for over 50% of the recreational value generated by the County's beaches (CB&I, 2015). The 2014 update to the County's Beach Preservation Plan identified that it was cost-effective to maintain the beaches within Sector 5 based on the economic benefit associated with the recreational value The County has expressed interest in maintaining the beaches of Sector 5 to preserve their environmental, recreational and aesthetic value along with providing storm damage protection to private and County owned property. This proposal outlines a scope of work for CB&I Coastal Planning & Engineering, Inc (CB&I), f/k/a Coastal Planning & Engineering, Inc. to provide services in support of design and permitting of a project for Sector 5 that aligns with the County's Beach Preservation Plan Task 1 — Preliminary Project Design and Feasibility Report The County's Beach Preservation Plan evaluated several beach management strategies (alternatives) including structural and non-structural options. Beach fill was identified as the most cost-effective strategy In the initial phase of the design, available information will be evaluated in the development of the project size. The intent is to utilize available beach survey data from the County's most recent monitoring events (completed June and February 2015) as the basis for the initial design and permitting effort. Two fill templates will be evaluated that reduce the potential for adverse impacts to the hardbottom resources offshore of the project. One template will consider sand placement primarily on the dry beach, while the other will considered sand placement within the water Because of the hardbottom constraints, XYZ._ the overall magnitude of the project and the alongshore distribution of the fill templates will be considered. Avoiding hardbottom impacts will expedite the permitting process and reduce the needed for mitigation. Storm protection benefits afforded by the project will be evaluated by using the SBEACH model The calibrated SBEACH model setup from analyzes performed as part of the 2014 update to the County's Beach Preservation Plan will be utilized Numerical modeling (i.e. Delft3D) in not included in this proposal If numerical modeling is deemed necessary in evaluating the project and CB&I's services are requested, a separate work order will be proposed to the County. A feasibility analysis will be performed to evaluate potential upland sand borrow sources to be utilized for fill material. The analysis will evaluate various upland sand sources to identify the most economical and cost effective option. The upland sand sources, including those utilized for construction of the initial Sector 3 Beach Restoration Project and the Sector 3 Dune Repair Project, will be considered as they have been previously approved by the FDEP for grain size, color, and carbonate content. The presence of hardbottom resources and the minimization of impacts will likely limit the volume of sand that can be placed to construct the project. As a result, it is not anticipated that the size of the project will facilitate the use of offshore borrow areas If offshore borrow areas are deemed viable and CB&I's services are requested in evaluating the borrow areas, a separate work order will be proposed to the County. Additional services not included in this scope of work may include, but are not limited to, reviewing areas previously identified and permitted by the County to determine the volume of beach compatible sand available and their future viability, development of permit sketches, collect bathymetric surveys, and perform geotechnical investigations The fill volumes and upland sand borrow sources will be used to estimate construction costs and durations. The construction timeline will consider sea turtle nesting season and expected permit conditions. Deliverables CB&I will provide the County an electronic copy of the draft feasibility report for the County's review and comments One (1) hard copy and one (1) electronic copy of the final feasibility report will be provided Schedule The design and evaluation of the potential options for Sector 5 project area will begin upon receipt of a notice-to-proceed. It is anticipated that 60 days will be required to complete the analysis and compose a feasibility report documenting the findings At such time, a draft report will be provided to the County for its review and comments. Once the comments are returned to CB&I, the final report addressing the comments will be submitted to the County within 15 days Cost The cost to analyze the project area and compose a feasibility report is $32,248.00. A breakdown of the hours and expenses to develop these costs is attached and follow the terms of CB&I's agreement with Indian River County i Task 2 —Joint Coastal Permit Pre-Application Meetings A Joint Coastal Permit (JCP) application will be developed and submitted to the Florida Department of Environmental Protection (FDEP) and US Army Corps of Engineers (USACE). We will request, prepare for, and lead a pre-application meeting with the FDEP. This meeting will be conducted via teleconference. We will provide a summary of the project along with readily available information required by the permit application, much of which will be included in the Preliminary Project Design and Feasibility Report. If sand placement is confined to the dune and above mean high water (MHW), we will request that the FDEP expedite the permitting process by considering the project through a Coastal Construction Control Line (CCCL) permit. The purpose of the meeting will be to describe the proposed project and determine the agencies' requirements for the pending permit application. Available information will be presented to the agencies to determine the sufficiency of the information for permit file development. A separate pre-application meeting will be held with the Federal permitting agency (USACE) and Federal commenting agencies (USFWS, NOAA-NMFS) Again, we will request, prepare for, and lead the meeting. Meetings with the Federal agencies are generally conducted via conference call. Based on the results of the meetings, the extent of the permit application requirements will be determined. Deliverables CB&I will request, prepare for, and lead two separate pre-application meetings Following the meeting, CB&I will compose minutes documenting the discussions and distribute the minutes to the County and the permitting agencies Schedule The pre-application meeting will be held upon completion of the draft feasibility report. The intent is to conduct the meeting concurrently with the County's review of the report so the comments from the permitting agencies can be included in the final feasibility report deliverables Cost The cost to facilitate and conduct the two pre-application meetings and compose minutes is $6,622 00 A breakdown of the hours and expenses to develop these costs is attached and follow the terms of CB&I's agreement with Indian River County Task 3 — Environmental Assessment The National Environmental Policy Act (NEPA) requires federal agencies to consider environmental impacts during their decision-making process for major federal actions Since it is not anticipated that the Sector 5 project will result in significant impacts to the natural, physical or social resources in the project area, it is expected that an Environmental Assessment (EA) will satisfy NEPA requirements, and that an Environmental Impact Statement (EIS) will not be required. Previously collected and available data will be compiled to develop the EA. If necessary, the EA will consider and select measures for mitigating identified adverse environmental impacts. According to the CEQ regulations (40 CFR 1508.9) the required general content of an EA includes: • Purpose and need for proposed action • Description of proposed action and alternatives • Environmental consequences associated with the proposed action and alternatives • Listing of agencies and persons consulted The organization of the EA plays a significant role in the overall quality of the document and its effectiveness in assessing environmental impacts The following identifies the format of the EA and main sections: • Introduction — The introduction will identify the project need and provide a history of related actions. • Description of Proposed Action and Alternatives — The EA will contain a detailed description of the proposed action and alternatives to fulfill the requirements of the purpose and need statement. There may be several action alternatives considered, as well as the "No Action" alternative. Action alternatives will be limited to those management strategies outlined in the County's Beach Preservation Plan • Affected Environment — A description of the environment in which the proposed action and alternatives are to take place will be included in the EA. This section will describe current conditions and serve as a baseline against which to compare potential impacts of the alternatives. A project has not been previously permitted within Sector 5, therefore it should be anticipated that field investigations will be required in order to establish the baseline conditions. Field investigations will be proposed to the County under a separate work order once the necessary investigations are identified. • Environmental Consequences—The EA will describe and analyze the anticipated environmental effects, if any, of the proposed action and alternatives on the resources described under Affected Environment. Deliverables CB&I will provide the County an electronic copy of the document for the EA as outlined above The EA will be included in the FDEP Joint Coastal Permit application to support construction of the project. Schedule The EA will be completed within 60 days of completion of the feasibility report and receipt of data collected during field investigations (if required), whichever is later As with the feasibility report, a draft EA document will be provided to the County for its review and comments. Once the comments are returned to CB&I, the final EA document addressing the comments will be submitted to the County within in 15 days. Cost The cost to develop an EA document is $44,408.00. A breakdown of the hours and expenses to develop these costs is attached and follow the terms of CB&I's agreement with Indian River County. Task 4—Joint Coastal Permit Application It is assumed for the purposes of developing this scope of work that a Joint Coastal Permit application will be required. If the FDEP concedes to allowing a CCCL permit, then this item will need to be rescoped. A JCP application for a Federal Dredge and Fill Permit will be prepared and submitted to the FDEP for the proposed project. CB&I will act as the agent for the County throughout the JCP application process. We will fill out the application form and submit it to the County for original signature. We will provide responses to all of the questions included in the permit application, except as noted below, where we will coordinate the response with the County We will coordinate with the County regarding the sovereign submerged lands application portion (questions 9, and 13 through 17) of the application. However, the County will be responsible for responding to this section including providing documentation of upland interest, documenting user fees, and developing a list of names of upland property owners within 500 feet. Item 17 deals with the sovereign submerged land lease, which CB&I will assist in developing the legal property description We will coordinate with the County to provide written evidence that the project is consistent with the State- approved Local Comprehensive Plan. An Erosion Control Line (ECL) will need to be established for the project area. The County will be responsible for surveying, documenting, and adopting an ECL. No field work is included in this proposal If CB&I's services are requested in establishing an ECL, a separate work order will be proposed to the County We will incorporate topographic and bathymetric survey based on the physical monitoring being performed independently by the County (Morgan & Eklund) We will coordinate with the County's surveyor to fulfill the requirements for topographic and bathymetric surveys. Recent surveys are required to fulfill application requirements. We will develop signed and sealed permit sketches for the beach fill area based on the most recent surveys and the design fill template. -• ;..,� While construction plans are considered part of the JCP application,we will request that the FDEP require these as part of their Notice to Proceed item list. Development of final plans and specifications is not included in this proposal If CB&I's services are requested for these items, a separate work order will be proposed to the County Aerials collected by the County in the summer of 2015 and the edge of hardbottom delineated based on interpretation of those aerials will be used to support the permit application. We will develop a draft construction schedule for the County's review for inclusion in the permit application We will coordinate with local upland sand mines to obtain sufficient geotechnical information to support the JCP application. We will develop a Sediment QA/QC plan as necessary. We will describe the natural community within the project area based on the Environmental Assessment. We will develop Biological, Physical, and Mitigation Monitoring plans as necessary No additional field work is proposed as part of this effort. We will coordinate with the County and Ecological Associates regarding sea turtle nesting data and any wildlife surveys conducted on site. This data will be incorporated into the permit application. No additional field work is proposed as part of this effort. We anticipate that this project can be covered by the Statewide Programmatic Biological Opinion (SPBO). We will coordinate with USFWS regarding any additional information required to apply the Biological Opinion. The SPBO does not include consultation on piping plovers Separate consultation on piping plovers may be required. It is anticipated that consultation with National Marine Fisheries Service(NMFS) will be required in order to determine appropriate reasonable and prudent measures, terms and conditions and conservation measures for sea turtles, smalltooth sawfish, loggerhead critical habitat and listed coral species. We will explain how the project will affect the coastal system It is envisioned that the Preliminary Project Design and Feasibility Report will provide much of the support for this portion of the permit application discussion We will describe the envisioned construction methodology and how turbidity control measures will be instituted to minimize adverse effects to water quality. We will also explain methods to protect threatened and endangered species. The County will be responsible for the JCP application fee. This cost is not included in CB&I's cost for this work. We will follow guidance provided by the FDEP with respect to the filing convention and submittal requirements. We will follow-up with the FDEP to ensure receipt and distribution of the JCP application. We will also document the timeline for review and attempt to provide unofficial responses when and where possible to avoid Requests for Additional Information I -z' The FDEP and USACE will issue a public notice The USACE will generally issue the public notice themselves but ask for assistance with ensuring the notice is correct. The FDEP will return a public notice and request that the County publish it in the local newspaper and then submit documentation that it was published. CB&I will coordinate with the agencies regarding the public notice It is assumed that the County has a contract with the local newspaper(s) and will address the FDEP publication requirements. Deliverables The JCP permit application and the associated attachments will be submitted to the County and FDEP as follows. The permit application package will be prepared and submitted electronically to FDEP's FTP website A hardcopy as well as an electronic copy (CD's) of the application package will be provided to the County for its records Schedule It is estimated that 120 days will be required to complete the permit application and develop the necessary documentation once the pre-application meetings are held, data from necessary field investigations are available, and the environmental assessment (Task 3) is complete Cost The cost to develop and submit the permit application package is $39,116 00 A breakdown of the hours and expenses to develop these costs is attached and follow the terms of CB&I's agreement with Indian River County. Task 5 — Response to Requests for Additional Information The FDEP has 90 days to review the application and either issue a Notice of Intent to issue the permit or issue a Request for Additional Information (RAI). FDEP RAI's may also include comments from the Florida Fish and Wildlife Conservation Commission, other State agencies and the general public. The USACE does not have a timeline requiring their response but may also submit a request for additional information. USACE RAI's may also include questions from USFWS, NOAA-NMFS, other Federal agencies and the general public Ideally, we will try to provide an unofficial response to the agencies by coordinating with them during the initial period of review. However, some questions may require an official, written response. We will attempt to consolidate the agencies RAI's into a single response. We will coordinate with the County on the extent of the response and what the implication may be to the permitting process and construction Sometimes, the RAI will contain cost implications due to an expanded monitoring or mitigation requirement. We will draft a response and submit this to the County for review prior to submittal to the agencies with a copy to the County. I -C cA Coordination with the FDEP and USACE is currently proposed using teleconference capabilities However, should issues arise that cannot be resolved via regular correspondence and conference calls, then CB&I would recommend that a face-to-face meeting be held with the agencies. Depending on the nature of the comments, the meeting might be in FDEP's offices in Tallahassee, the USACE's office in Cocoa or Jacksonville, or the USFWS office in Vero Beach. CB&I will prepare for, attend and lead the meeting Prior to arranging the meeting, CB&I will discuss the need for the meeting with Indian River County Deliverables Response to the RAI's will be prepared and electronic copies of the response will be sent to the agencies and County CB&I will prepare for, attend and lead the face-to-face meeting. CB&I will develop meeting minutes and circulate these to all attendees. The minutes will be provided in PDF format. Schedule The schedule for the response to the RAI's and for the meeting is dependent on the extent of the questions. We will attempt to respond to the questions within 60 days of receipt of the RAI's. We will inform the County if we are unable to meet this schedule due to the extent of response required or the availability of meeting participants Cost The cost to develop and submit a response to the RAI's and coordinate with regulatory agencies is $20,369.00. The cost includes one (1) face-to-face meeting with the agencies. We will coordinate with the County upon receipt of the RAI's and determine whether the cost included herein is representative of the extent of work required to develop the response A breakdown of the hours and expenses to develop these costs is attached and follow the terms of CB&I's agreement with Indian River County I " Summary The total lump sum cost to perform the proposed work is$142,763.00. CB&I will proceed with developing the project design and permitting the project upon receipt of a work order from Indian River County. We will proceed and work diligently to meet the proposed schedule barring any unforeseen circumstances. However, many aspects of the project permitting and agency review are outside the control of CB&I. The schedule for this proposal is dependent upon agency review and issuance of the requested permits. Thus, it is provided as a guideline. Deviations from the schedule or costs may arise due to unforeseen issues or permitting implications. CB&I will strive to maintain the schedule and costs as reasonably as can be expected. CB&I will coordinate with the County on the permitting progress and schedule All work will be performed following provisions of the Professional Coastal Engineering Services Agreement (dated March 19, 2013) and Contract Renewal (dated March 17, 2015) between Indian River County and CB&I. Thank you for the opportunity to serve Indian River County. Please call me if you have any questions. Sincerely, David Swigler, P.E. Senior Coastal Engineer CB&I Coastal Planning & Engineering, Inc. C3-n- Authorized Corporate Signature -Thor)'," i?(2 rro Printed Name V(C-e- Prec(4k)—r- Title Please Reply To: David Swigler Phone: 561.361.3172 E-Mail Address: David.Swig lera-cbi.com cc: Thomas Pierro, P.E. D.CE, CB&I Sheri Dindial, CB&I Ann Range, CB&I I Exhibit 2 I SPM REVISION: 12018- Release Date: PROJECT NUMBER:Isem PROPOSAL NUMBER:1501510085.00740022 Date Pricing Model was Prepared:2/23/16 Project Estimate Summery By Task Sector 5 Design and Permitting 02/23/16 Task Number Task Name Labor Sub- Equipment Materials Other ODC's Travel Total Adjustments Total Project contractors Tsk-001 Preliminary Project Design and $ 32,248.00 $ $ $ $ $ $ 32,248.00 $ 32,248.00 Feasibility Report Tsk-002 Joint Coastal Permit Pre- $ 6,622.00 $ $ $ $ $ $ 6,622.00 $ 6,622.00 Application Meeting Tsk-003 Environmental Assessment $ 44,408.00 $ $ $ $ $ $ 44,408.00 $ 44,408.00 Tsk-004 Joint Coastal permit Application $ 39,116.00 $ $ $ $ $ $ 39,116.00 $ 39,116.00 Tsk-005 Response to Requests for $ 18,753.00 $ $ $ $ $ 1,616.00 $ 20,369.00 $ 20,369.00 Additional Information Tsk-006 Task Name 6 $ - $ $ $ $ $ - $ $ Tsk-007 Task Name 7 $ $ $ $ $ $ $ $ Tsk-008 Task Name 8 $ $ $ $ $ $ $ $ Tsk-009 Task Name 9 $ $ $ $ $ $ $ $ Tsk-010 Task Name 10 $ - $ - $ - $ - $ - $ - $ - $ Totals= $ 141,147.00 $ $ $ $ $ 1,616.00 $ 142,763.00 $ $ 142,763.00 Submitted By: David Swi ler 'submitted To: Sector 5 Design and Permitting Submission Date: 02/23/16 Form Number.CMS-730.03-111-02300 Issue for Use:DO MMM YYYY Page 1 of 1