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Home My WebLink About2015-009kessler consulting inc. innovative waste solutions EXHIBIT A — WORK ORDER NO. 2 SCOPE OF WORK FOR FEASIBILITY OF SOLID WASTE PROCESSING AND RECYCLING SERVICES SCOPE OF SERVICES The purpose of this scope of work is to assist Indian River County (County) in exploring the feasibility of developing solid waste processing and recycling capacity in an effort to maximize diversion of waste from the landfill. This scope include two phases. Phase 1 includes two tasks. Task 1 is to conduct an initial feasibility evaluation and Task 2 entails conducting a competitive procurement for such services. Based on the results of Phase 1, KCI will work with County staff to negotiate and develop a final contract with the selected vendor. Task 1— Initial Feasibility Evaluation KCI will assist in exploring the interest of private sector vendors in partnering with the County to develop solid waste processing capacity in order to recover recyclables, organics, and possibly energy with the objective of assisting the County in achieving 75 percent recycling. Anticipated activities include the following: • Review previous County RFP for alternative processing technologies. • Participate in a kick-off call with County staff to confirm processing options of interest, identify potential vendors to meet with, and discuss a proposed timeline. • Request from County staff information that might be relevant or of interest to potential vendors including, but not limited to, acreage and location of County land that might be available for facility development, any environmental studies or information pertaining to this land, guaranteed waste flow, and potential capital investment by the County. • Coordinate and participate in up to two days of one-on-one meetings with selected vendors for the purpose of gathering information, as well as meet with the owner of the construction and demolition debris processing facility located across from the County's solid waste facility. • Contact additional vendors to acquire additional information as needed. • Prepare a brief technical memorandum that summarizes the results of the meetings and outlines the parameters to be included in a procurement document if sufficient interest is expressed to continue with Task 2. • Assist with presenting the results to County Commissioners in order to obtain direction on continuing with Task 2. Task 1 Deliverables • Technical memorandum, submitted electronically • Participation in up to two days of vendor meetings, one day of meetings with Commissioners, and conference calls as needed. 14620 N Nebraska Ave., Bldg. D, Tampa, FL 33613 I Tel 813.971.8333 I Fax: 813.971.8582 1 www.kesconsult.com Work Order 2 Scope v4 Exhibit A — Work Order No. 2 Scope of Work 112/19/2014 1 Page 3 of 4 Task 2 — Competitive Procurement Based on the results of Task 1, KCI will work closely with County staff to conduct a procurement process that follows County procurement procedures and meets the County's needs and objectives. Provided below are the anticipated subtasks and activities. Task 2.1 — Development of Procurement Document • Confirm with County staff information that might be relevant or of interest to potential proposers as identified in Task 1. • Develop the draft procurement document, including qualification requirements, technical specifications, and evaluation criteria. • Revise the draft procurement document based on County staff comments. This scope includes up to two rounds of comments. • Prepare a list of potential vendors to be notified when the document is published. Task 2.2 — Pre -Submittal Meeting and Addenda Preparation • Provide technical support and assist with responding to questions during a pre -submittal meeting. • Review any written questions or comments received by the County regarding the procurement document. • Assist in drafting any necessary addenda in response to questions. Task 2.3 — Submittal Review and Vendor Interviews • Review submittals received in response to the procurement document. • Provide technical support to County staff and evaluation committee during review and evaluation of the submittals. • Participate in interviews of selected vendors, if desired. • Assist in presenting, as requested, the recommendation resulting from the procurement to County management and Commissioners. Task 2 Deliverables (submitted electronically) • Draft and final procurement document. • List of potential vendors. • Draft language for addenda, if needed. • Participation in up to four meetings, as well as conference calls as needed. Phase 2 — Future Activities: Contract Development and Negotiation Based on the results of Phase 1, KCI will work with County staff to negotiate and develop a contract with the successful bidder that meets the County's needs and objectives. Provided below are the anticipated activities. • Assist County staff in negotiating a contract with the selected vendor. • Develop a draft contract for review by County staff and revise the contract based on staff comments. • Develop a final contract based on all negotiated aspects of the agreement between the County and selected vendor. • Assist in presenting, as requested, the final contract to County management and Commissioners, as requested. kessler consulting inc. innovative waste solutions Work Order 2 Scope v4 Exhibit A — Work Order No 2 Scope of Work I 12/19/2014 Page 4 of 4 Phase 2 Deliverables (submitted electronically) • Draft and final contract. • Participation in meetings and conference calls, as needed. COMPENSATION AND TIMELINE Because the level of effort needed to complete this project may vary based on the number of meetings, number of submittals received, requests for additional technical assistance, and other factors, KCI proposes to conduct this work on a time -and -materials basis. We propose a budget of $50,950 for Phase 1 that shall not be exceeded without prior authorization by the County. A budget breakdown by task is provided in Exhibit B; however, KCI will invoice only for the actual time expended. The budget allocation between tasks may shift as the project progresses depending on the actual level of effort required. Services will be invoiced monthly and expenses (e.g., travel) will be billed at cost without markup. KCI will commence assigned work upon notice to proceed and will work with County staff to develop an acceptable timeline for completion of all tasks. We estimate Phase 1 activities would be completed in nine months. Upon completion of Phase 1, the activities and timeline for Phase 2 would then be determined. KCI appreciates the opportunity to submit this scope of work and looks forward to the opportunity to continue assisting Indian River County. kessler consulting inc. innovative waste solutions EXHIBIT B - FEE SCHEDULE CLIENT • : • , CATEGORY (NAME) HOURLY RATE ' Indian River County„FL t. : 1 ' , •.. . , . TOTAL HOURS TOTAL DOLLARS PROJECT NAME .: Task 2 ,. • ' Feasibility of Solid Waste Processing and Recycling Service,' 2.3 Initial Feasibility Evaluation PROJECT NUMBER -.. ', ,.'.:, ,' 99-90 • ' „ , -J • •', ' .;' •.. -,:, „ ' ,., ',', ., ;.:' , ,' .', ::=., ,P „i 'rog 6: ;,' ' . 32.0 DATE OF ESTIMATE , ' • , 12/18/2014,: '.,', : '. "1,,',,- + ;1,.;,` -:..„3., ,,, ::;,.. '' -,,:,... ' ', - ,; ..,.i '‘; ..:',!,`,, '' • ' • I.BOt?3, '..,' :.',• • 4 `'': ''' '1 .' ' , , •'' ,t''. , .1,:,, ':'.:i." .,, IC :`•'. ,.'':'': : • '1 „..;:!'°:".f: ';..'; 4', ::*''':': .-:' , ' "•' ; ,:',;:)f:';'_'" ' ‘'',,' ''l '''Vi::," : • : ,',;. CATEGORY (NAME) HOURLY RATE Phase 1 Phase 2 TOTAL HOURS TOTAL DOLLARS Task 1 Task 2 Future Activities 2.1 2.2 2.3 Initial Feasibility Evaluation Procurement Document Development Pre -Submittal Meeting & Addenda Submittal Review & Interviews Contract Development & Negotiations Project Director/Principal $185.00 32.0 10 0 16.0 30.0 88.0 $16,280 Project Manager $140.00 9.0 16.0 4 0 16 0 45.0 $6,300 Senior Consultant $135.00 0.0 4.0 4.0 8.0 16.0 $2,160 Senior Consultant $105.00 64.0 64.0 24 0 60 0 212.0 $22,260 Consultant $85.00 0.0 0.0 0.0 0.0 0.0 $0 Research Analyst $75 00 0.0 0.0 0.0 14.0 14.0 $1,050 Technical Support $50.00 2.0 8.0 2.0 2.0 14.0 $700 SUBTOTAL LABOR HOURS 107.0 102.0 50.0 130.0 389.0 $48,750 SUBTOTAL LABOR DOLLARS $14,000 $11,750 $6,680 $16,320 $48,750 DIRECT COSTS ' - . - , . , ,, , ."- • ' •-, ,., • , , -, • , TRAVEL $1,000 $0 $200 $1,000 $2,200 SUBTOTAL DIRECT COST $1,000 $0 $200 $1,000 $2,200 TOTAL PROJECTBUDGET • ' , " - ., - . , LABOR + DIRECT COST $15,000 $11,750 $6,880 $17320 1 I $50,950 . .. • - . . , , • ' - PACLIENTS\Indian River County\PM\Okaloosa Piggyback 2014\Alt Processing 2015\W02 Budget kessler consulting, inc. INDIAN RIVER COUNTY SOLID WASTE DISPOSAL DISTRICT CONTRACT FOR SOLID WASTE SERVICES WORK ORDER NUMBER 2 AUTHORIZATION FORM Date: January 6 2015 Subject: Feasibility of Solid Waste Processing and Recycling Services Scope: A detailed Scope of Work is provided in Exhibit A. Schedule: To be completed as detailed in the attached Scope of Work. Fee: Time -and -materials basis not to exceed $50,950 as detailed in Fee Schedule in Exhibit B. IN WITHNESS WHEREOF, the parties hereto have executed this Work Order as of the date first written above. AUTHORIZATION: CONSULTANT Kessler Consulting, Inc. Title: President 9,' • .,:••GFR• --*Cr, COUHr ,. BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY Wesley S. Davis, Chairman BCC Approved Date: January 6, 2015 Attest: Jeffrey R. Smith, Clerk of Court and Comptroller By: Deputy Clerk Approved: Approved as to form and legal sufficiency: Joseph A. Baird, County Administrator Dylan T. Reingold, County Attorney 14620 N Nebraska Ave., Bldg. D, Tampa, FL 33613 1 Tel 813.971.8333 1 Fax: 813.971.8582 1 www.kesconsult.com Work Order 2 Scope v4