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HomeMy WebLinkAbout2015-029oa BIZ/a.10t5 15-.$3. ca 5- • o.Zq WORK ORDER NUMBER CCNA2014WO1 2015 Permit Compliance Monitoring And Reporting This Work Order Number is entered into as of this 17 day ofFebruary2015, pursuant to that certain Continuing Contract Agreement for Professional Services, dated December 6, 2011, and that certain Extension and Amendment of Continuing Contract Agreement for Professional Services entered into as of this 4th day of November, 2014 (collectively referred to as the "Agreement"), by and between INDIAN RIVER COUNTY, a political subdivision of the State of Florida ("COUNTY") and CDM Smith, Inc. ("Consultant"). The COUNTY has selected the Consultant to perform the professional services set forth on Exhibit A (Scope of Work), attached to this Work Order and made part hereof by this reference. The professional services will be performed by the Consultant for the fee schedule set forth in Exhibit B (Fee Schedule), attached to this Work Order and made a part hereof by this reference. The Consultant will perform the professional services within the timeframe more particularly set forth in Exhibit C (Time Schedule), attached to this Work Order and made a part hereof by this reference all in accordance with the terms and provisions set forth in the Agreement. Pursuant to paragraph 1.4 of the Agreement, nothing contained in any Work Order shall conflict with the terms of the Agreement and the terms of the Agreement shall be deemed to be incorporated in each individual Work Order as if fully set forth herein. IN WITNESS WHEREOF, the parties hereto have executed this Work Order as of the date first written above. CONSULTANT: CDM Smith, Inc. By: Title: (ir-f%e.,e,G .,Bce J; ce Prts Mdc BOARD OF COUNTY COMMISSIONERS OF I DIAN RIVER COUNTY By: Wesley S. Davis, Chairman BCC Approved Date: February 17, 2015 Attest: Jeffrey R. Smith, Clerk of Court and Comptroller By: Deputy Clerk Approved: Approved as to form and legal sufficiency: seph Al Baird, County Adminstrator ;Dylan T. Reingold, County Attorney EXHIBIT A AUTHORIZATION FOR PROFESSIONAL SERVICES INDIAN RIVER COUNTY SOLID WASTE DISPOSAL DISTRICT ENGINEERING SERVICES FOR 2015 PERMIT COMPLIANCE MONITORING AND REPORTING CCNA-2014 WO NO. 1 This Authorization, when executed, shall be incorporated in and become part of the Continuing Contract Agreement for Professional Services between the Indian River County Solid Waste Disposal District (COUNTY), and CDM Smith Inc. (CONSULTANT), dated December 6, 2011, and the Extension and Amendment of Continuing Contract Agreement for Professional Services, dated November 4, 2014, hereafter referred to as the Contract. BACKGROUND Solid Waste Operation Permit Water Quality Compliance Semi-annual reports of groundwater quality at the COUNTY Landfill must be submitted to the Florida Department of Environmental Protection (FDEP) in accordance with Chapter 62-701.510, Florida Administrative Code (FAC) and the Monitoring Plan Implementation Schedule (MPIS) of Permit Nos. SC31-0128769-019 and 5031-0128769-020 as modified by Florida Department of Environmental Protection (FDEP) correspondence regarding the permit renewal application for the Construction and Debris landfill at the COUNTY facility entitled "Second Request for Additional Information, Permit Renewal Application S031-0128769-021" dated July 5, 2012 and the response by CONSULTANT on behalf of the COUNTY dated July 16, 2012. Water levels are measured and samples of groundwater and surface water are collected in January and July in accordance with MPIS and the Second Request for Additional Information, Permit Renewal Application S031- 0128769-021 dated July 5, 2012 and the response by CONSULTANT on behalf of the COUNTY dated July 16, 2012. The requirement for leachate sampling and analyses was removed when Chapter 62- 701, F.A.C. was revised in August 2012. Two semi-annual monitoring reports that document the sampling events will be required in calendar year 2015. It is expected that the MPIS will be modified to incorporate the revisions to the monitoring program as described in the Second Request for Additional Information, Permit Renewal Application S031-0128769-021 dated July 5, 2012 and the response by CONSULTANT on behalf of the COUNTY dated July 16, 2012. This is not expected to change the scope of work. Semi-annual sampling of the Class I and construction and demolition (C&D) debris landfill groundwater monitor wells shall be performed in January (41 wells) and July (25 wells) of 2015. The samples from these events shall be analyzed for the list of Semi -Annual Ground Water Parameters identified in Paragraphs 8 and 9 of the MPIS and Second Request for Additional Information, Permit Renewal Application S031-0128769-021 dated July 5, 2012 and the response by CONSULTANT on behalf of the COUNTY dated July 16, 2012, which is included by reference in Permit Nos. SC31-0128769-019 and S031-0128769-020. CONSULTANT understands that additional new or replacement groundwater monitor wells will be installed in the future under Permit Nos. SC31-0128769-019 and S031-0128769-020. Sampling of proposed new or replacement groundwater monitor wells required by Permit Nos. SC31-0128769-019 and S031 - A -1 j11626.doac 0128769-020 beyond those currently installed and included in the groundwater quality monitoring program (41 in January and 25 in July) are not included this Scope of Services. Samples from six surface water sites shall be collected in January and July. Samples from two of the locations associated with the stormwater pond and outfall will be analyzed for the list of Semi - Annual Surface Water Parameters identified in Paragraph 14 of the MP1S of Permit Nos. SC31- 0128769-019 and S031-0128769-020. Samples from the remaining four locations will be analyzed for the parameters listed in the Second Request for Additional Information, Permit Renewal Application S031-0128769-021 dated July 5, 2012 and the response by CONSULTANT on behalf of the COUNTY dated July 16, 2012, which are included by reference in Permit Nos. SC31-0128769- 019 and S031-0128769-020. In addition to the semi-annual water quality monitoring, the MPIS and Chapter 62-701.510(9)(b), FAC requires that a Water Quality Technical Report be prepared every 2.5 years during the active life of the facility. Title V Operation Permit Air Quality Compliance The COUNTY Landfill also operates under a Title V permit (Permit No. 0610015 -004 -AV) issued on July 16, 2012, which contains monitoring and reporting requirements related to the landfill gas collection and control system. The COUNTY is required to prepare and submit the following to FDEP and the U.S. Environmental Protection Agency (USEPA), Region 4: ■ Annual Statement of Compliance (within 60 days after the end of the calendar year); • Annual Operating Report (on or before April 1 of the following year); and • Results of an annual flare visible emissions test (within 45 days of testing). Effective December 31, 2013, the Major Air Pollution Source Annual Emissions Fee will be calculated by FDEP's Electronic Annual Operating Report (EAOR) application that is used to produce the Annual Operating Report listed above. The fee for 2014 is due by April 1, 2015. SCOPE OF SERVICES CONSULTANT will undertake the annual permit compliance monitoring and reporting, which will include the following tasks: Task 1: Task 2: Task 3: Task 4: Task 5: Project Quality Management Semi -Annual Water Quality Sampling and Reporting Water Quality Technical Report Title V Permit Compliance and Reporting; and General Technical and Miscellaneous Permit Compliance Reporting The below Scope of Services is based on regulations and monitoring and reporting requirements as of the authorization date of this Work Order. An amendment to this Scope of Services may be needed if there are any regulatory changes that result in additional work. TASK 1.0 - PROJECT QUALITY MANAGEMENT Activities performed under this task consist of those generally administrative functions required to assure that the project remains on schedule, within budget, and that the quality of the work products defined within this scope is consistent with CONSULTANT's standards and the COUNTY's expectations. A-2 jj1626.docx CONSULTANT will meet with COUNTY staff monthly for project planning and coordination. CONSULTANT's project manager will prepare and submit monthly status reports and attend status reporting meetings throughout the life of the project. It is estimated that meetings will be held on the average of once a month. Preparation of invoices and project administration will also be performed under this task. TASK 2.0 -SEMI-ANNUAL WATER QUALITY SAMPLING AND REPORTING CONSULTANT will assist COUNTY with all sampling preparation activities, including scheduling, staffing, subcontracting, and field equipment preparation. CONSULTANT will perform the field testing, sample collection, and water -level measurements. CONSULTANT will contract with Ideal , Tech Services Inc. (ITS) to perform the groundwater and surface water sampling. CONSULTANT /ITS will perform the semi-annual (January and July) sampling of the Class I and construction and demolition (C&D) debris landfill groundwater monitor wells (41 in January and 25 in July) for the list of Semi -Annual Ground Water Parameters identified in Paragraph 8 of the MPIS, included in Permit Nos. SC31-0128769-019 and S031-0128769-020 as modified by the Second Request for Additional Information, Permit Renewal Application S031-0128769-021 dated July 5, 2012 and the response by CONSULTANT on behalf of the COUNTY dated July 16, 2012. CONSULTANT /ITS will collect water level data for the groundwater monitor wells and staff gauges prior to the sampling event. CONSULTANT /ITS will also perform semi-annual (January and July) sampling of the six surface water sites for analysis of the list of Semi -Annual Surface Water Parameters identified in Paragraph 14 of the MPIS included in Permit Nos. SC31-0128769-019 and S031-0128769-020 as modified by the Second Request for Additional Information, Permit Renewal Application S031-0128769-021 dated July 5, 2012 and the response by CONSULTANT on behalf of the COUNTY dated July 16, 2012. It is estimated that data collection and sampling will take five days to complete per sampling event. In the event that FDEP requires resampling of groundwater monitoring wells, the labor and materials will be invoiced under Task 4 of this Scope of Services. If the resampling is the result from errors made by the sampling staff, the COUNTY will not be invoiced. CONSULTANT /ITS will deliver the samples to the ENCO Orlando office for analysis. Unless otherwise determined by the COUNTY, ENCO will perform the laboratory analysis under the COUNTY's contract. CONSULTANT will assist the COUNTY in coordinating the analytical testing activities with ENCO, notify FDEP prior to sampling as required by the MPIS, review and evaluate the analytical test results, and prepare the semi-annual reports. CONSULTANT will prepare two semi-annual reports that will be submitted to FDEP within 60 days of receipt of valid laboratory results from the laboratory that is contracted by the COUNTY to analyze samples. Services included in preparing the semi-annual reports entail: • Review of laboratory results with respect to FDEP groundwater quality criteria and historical laboratory results. If review of the data indicates potential errors in the results or concentrations of analyses that could potentially result in enforcement action, CONSULTANT will notify the COUNTY prior to preparing the report and request confirmatory samples, if needed. • Preparation of semi-annual monitoring reports for the January and July monitoring events. The reports will include brief discussions of the results, water level contour maps, and copies of the analytical reports. A draft report will be submitted for review, if requested. A-3 jj1626.docx • CONSULTANT will prepare three copies of the final report for submittal to FDEP and will provide one file copy to the COUNTY. • COUNTY will provide copies of analytical reports in electronic format (ADaPT, or other electronic format accepted by FDEP). TASK 3.0 - WATER QUALITY TECHNICAL REPORT CONSULTANT will prepare and submit a technical report in accordance with the MPIS and Chapter 62-701.510(9)(b), FAC, and Paragraph 35 of the current Monitoring Plan Implementation Schedule, which was revised on March 7, 2011. The report will be based on laboratory data received from the COUNTY for the July 2012, January 2013, July 2013, January 2014 and July 2014 semi-annual monitoring events. The report is required every 2.5 years during the active life of the facility. The report will include: 1. Tabular displays of any data which shows that a monitoring parameter has been detected, and graphical displays of any leachate key indicator parameters detected (such as pH, specific conductance, Total Dissolved Solids (TDS), TOC, sulfate, chloride, sodium and iron), including hydrograph for all monitor wells; 2. Trend analyses of any monitoring parameters consistently detected; 3. Comparisons among shallow, middle, and deep zone wells; 4. Comparisons between background water quality and the water quality in detection and compliance wells; 5. Correlations between related parameters such as total dissolved solids and specific conductance; 6. Discussion of erratic and/ or poorly correlated data; 7. An interpretation of the ground water contour maps, including an evaluation of ground water flow rates; and 8. An evaluation of the adequacy of the water quality monitoring frequency and sampling locations based upon site conditions. TASK 4.0 - TITLE V PERMIT COMPLIANCE AND REPORTING Title V Permit No. 0610015 -004 -AV, which is the current permit as of the date of this work order, contains monitoring and reporting requirements related to the landfill gas collection and control system. CONSULTANT will assist COUNTY, as described below, in fulfilling all air permit requirements and conditions within the required regulatory timeframes. Statement of Compliance CONSULTANT will prepare and submit the annual Statement of Compliance for the COUNTY Landfill. This document must be submitted to FDEP within 60 days after the end of the calendar year, as required by Rule 62-213.440(3)(a)(2), F.A.C. Annual Operating Report CONSULTANT will prepare and submit the Annual Operating Report for the COUNTY Landfill. This report must be submitted to FDEP on or before April 1 of each calendar year, as required by Rule 62-210.370(3), F.A.C. A-4 111626.docx CONSULTANT will estimate the annual emission rates of non -methane organic compounds and volatile organic compounds from the Landfill gas to determine the COUNTY I's status with regard to operation and reporting requirements of the active landfill gas collection and control system under the New Source Performance Standards requirements. Annual Emissions Fee The Electronic Annual Operating Report (EAOR) application used for reporting to FDEP will automatically calculate the annual emission fee for the facility. CONSULTANT will notify COUNTY of the fee amount. Once the check is in -hand, CONSULTANT will submit the fee on COUNTY's behalf prior to the April 1 deadline. Visible Emissions Testing CONSULTANT will contract with a certified observer to perform the annual visible emissions test in order to determine the opacity of the flare. CONSULTANT will provide oversight of the annual visible emission testing of the flare, notify FDEP of the time and location of the test, and prepare and submit to FDEP a report of the test results. TASK 5.0 - GENERAL TECHNICAL AND MISCELLANEOUS PERMIT COMPLIANCE ASSISTANCE CONSULTANT will provide general technical and permit compliance assistance to COUNTY staff on an as needed basis. COUNTY staff is performing a number of the tasks required annually by the current FDEP landfill permits. CONSULTANT will provide support as needed for the COUNTY staff as they perform these tasks. General technical and permit compliance assistance tasks may include: • Reporting required by the Multi -Sector Generic Permit for stormwater discharge; • Quarterly monitoring and reporting of the landfill gas monitoring wells located at the COUNTY Landfill site boundary, as well as enclosed structures located on site; ■ Preparing agenda items for and attending Board of County Commissioners meetings; • Developing annual COUNTY budgets; and • Miscellaneous permit renewals or technical support. ■ Sampling and reporting for additional monitor wells, surface water, leachate, etc. • Assistance in reviewing the MPIS prepared by others. ASSUMPTIONS • This Scope of Services and cost proposal is based on solid waste operations Permit Nos. SC31- 0128769-019 and S031-0128769-020 and the groundwater monitor wells, leachate sampling sites, and surface water monitor sites that are installed as of the date of this work order. • CONSULTANT understands that additional new or replacement groundwater monitor wells will be installed in the future under Permit Nos. SC31-0128769-019 and S031-0128769-020. Sampling of proposed new or replacement groundwater monitor wells required by Permit Nos. SC31-0128769-019 and S031-0128769-020 beyond those currently installed and monitored (41 in January and 25 in July) are not included this Scope of Services. • Laboratory analysis is not included in this Scope of Services. • This Scope of Services and cost proposal is based on the Title V Permit No. 0610015 -004 -AV, which is the current permit as of the date of this work order. A-5 111626.docx • Tasks 1 through 3 do not include meetings with the Florida Department of Environmental Protection. DATA OR ASSISTANCE TO BE PROVIDED BY COUNTY • Existing data available on construction of the existing groundwater monitor wells • Available site surveys • Available record information • Laboratory analytical reports and direct access to laboratory personnel • Access to sampling site • Annual operations data needed for emissions estimating including, but not limited to, tonnages of waste accepted, quantity of landfill gas collected, and hours of emergency engine operation • Annual Emissions fee PAYMENT AND COMPENSATION Compensation for the Scope of Services described herein shall be made on the basis of a lump sum fee. The annual lump sum fee for Tasks 1.0 through 5.0, inclusive, is $119,030 as shown in Exhibits B. CONSULTANT will invoice the COUNTY on a monthly basis based on percent complete of each task. For invoice purposes only, the value of each task is as shown in the Table 1. Table 1 TASK VALUE FOR INVOICE PURPOSE TASK DESCRIPTION VALUE 1 Project Quality Management $20,620 2 Semi -Annual Water Quality Sampling and Reporting $41,870 3 Water Quality Technical Report $30,160 4 Title V Permit Compliance and Reporting $16,310 5 General Technical and Miscellaneous Permit Compliance Assistance $10,070 TOTAL WORK ORDER NO. 1- LUMP SUM $119,030 A-6 jj 1626.docc EXHIBIT B PROJECT BUDGET INDIAN RIVER COUNTY SOLID WASTE DISPOSAL DISTRICT ENGINEERING SERVICES FOR 2015 PERMIT COMPLIANCE MONITORING AND REPORTING CCNA-2014 WO NO. 1 PROJECT: IRC SWDD Annual Permit Compliance Monitoring Reporting Services DESCRIPTION: Task 1.0 - Project Quality Management CONTRACT REFERENCE: Agreement between the Indian River County Board of County Commissioners and CDM Smith Inc. Labor Category Hours Rate Total Officer 4 $210 $840 Associate 4 $200 $800 Principal 12 $195 $2,340 Senior Professional 50 $165 $8,250 Professional 11 30 $130 $3,900 Professional 1 24 $110 $2,640 Project Administration 10 $85 $850 Total Hours 134 Total Salary Cost $19,620 Other Direct Costs $1,000 TOTAL LUMP SUM FEE $20620 For the basic services under this Agreement, COUNTY agrees to pay the Consultant a lump sum fee $20.620. CONSULTANT will submit monthly invoices based on the percent complete for the work performed. B-1 jj1626.doa EXHIBIT B PROJECT BUDGET INDIAN RIVER COUNTY SOLID WASTE DISPOSAL DISTRICT ENGINEERING SERVICES FOR 2015 PERMIT COMPLIANCE MONITORING AND REPORTING CCNA-2014 WO NO. 1 PROJECT: IRC SWDD Annual Permit Compliance Monitoring Reporting Services DESCRIPTION: Task 2.0 -Semi-Annual Water Quality Sampling and Reporting CONTRACT REFERENCE: Agreement between the Indian River County Board of County Commissioners and CDM Smith Inc. Labor Category Hours Rate Total Officer 2 $210 $420 Associate 8 $200 $1,600 Principal 24 $195 $4,680 Senior Professional 70 $165 $11,550 Professional 11 48 $130 $6,240 Professional 1 22 $110 $2,420 Senior Support 6 $120 $720 Staff Support 12 $85 $1,020 Project Administration 16 $85 $1.360 Total Hours 208 Total Salary Cost Other Direct Costs Outside Professional Services (Ideal Tech Services, Inc.) TOTAL LUMP SUM FEE $30,010 $1,900 $9.960 $41,870 For the basic services under this Agreement, COUNTY agrees to pay the Consultant a lump sum fee of $41,870. CONSULTANT will submit monthly invoices based on the percent complete for the work performed. B-2 0626.docx EXHIBIT B PROJECT BUDGET INDIAN RIVER COUNTY SOLID WASTE DISPOSAL DISTRICT ENGINEERING SERVICES FOR 2015 PERMIT COMPLIANCE MONITORING AND REPORTING CCNA-2014 WO NO. 1 PROJECT: IRC SWDD Annual Permit Compliance Monitoring Reporting Services DESCRIPTION: Task 3.0 - Water Quality Technical Report CONTRACT REFERENCE: Agreement between the Indian River County Board of County Commissioners and CDM Smith Inc. Labor Category Hours Rate Total Officer 1 $210 $420 Associate 10 $200 $2,000 Principal 20 $195 $3,900 Senior Professional 40 $165 $6,600 Professional II 90 $130 $11,700 Senior Support 8 $120 $960 Staff Support 14 $85 $1,190 Project Administration 20 $85 $1.700 Total Hours 203 Total Salary Cost $28,260 Other Direct Costs $1.900 TOTAL LUMP SUM FEE $30,160 For the basic services under this Agreement, COUNTY agrees to pay the Consultant a lump sum fee $30.160. CONSULTANT will submit monthly invoices based on the percent complete for the work performed. B-3 jj 1626.docx EXHIBIT B PROJECT BUDGET INDIAN RIVER COUNTY SOLID WASTE DISPOSAL DISTRICT ENGINEERING SERVICES FOR 2015 PERMIT COMPLIANCE MONITORING AND REPORTING CCNA-2014 WO NO. 1 PROJECT: IRC SWDD Annual Permit Compliance Monitoring Reporting Services DESCRIPTION: Task 4.0 - Title V Permit Compliance and Reporting CONTRACT REFERENCE: Agreement between the Indian River County Board of County Commissioners and CDM Smith Inc. Labor Category Hours Rate Total Officer 2 $210 $420 Associate 2 $200 $400 Principal 8 $195 $1,560 Senior Professional 22 $165 $3,630 Professional II 48 $130 $6,240 Professional I 8 $110 $880 Senior Support 2 $120 $240 Staff Support 6 $85 $510 Project Administration 8 $85 $680 Total Hours 106 Total Salary Cost $14,560 Other Direct Costs $750 Outside Professionals (TRC Environmental) $1.000 TOTAL LUMP SUM FEE $16,310 For the basic services under this Agreement, COUNTY agrees to pay the Consultant a lump sum fee $16.310. CONSULTANT will submit monthly invoices based on the percent complete for the work performed. B-4 jj 1626.docx EXHIBIT B PROJECT BUDGET INDIAN RIVER COUNTY SOLID WASTE DISPOSAL DISTRICT ENGINEERING SERVICES FOR 2015 PERMIT COMPLIANCE MONITORING AND REPORTING CCNA-2014 WO NO. 1 PROJECT: IRC SWDD Annual Permit Compliance Monitoring Reporting Services DESCRIPTION: Task 5.0 - General Technical and Miscellaneous Permit Compliance Reporting CONTRACT REFERENCE: Agreement between the Indian River County Board of County Commissioners and CDM Smith Inc. Labor Category Hours Rate Total Officer 2 $210 $420 Associate 4 $200 $800 Principal 8 $195 $1,560 Senior Professional 20 $165 $3,300 Professional 11 10 $130 $1,300 ProfessionalI 10 $110 $1,100 Senior Support 2 $120 $240 Staff Support 4 $85 $340 Project Administration 6 $85 $510 Total Hours 70 Total Salary Cost $9,570 Other Direct Costs 500 TOTAL LUMP SUM FEE $10,070 For the basic services under this Agreement, COUNTY agrees to pay the Consultant a lump sum of $10.070. CONSULTANT will submit monthly invoices based on the percent complete for the work performed. B-5 jj1626.docx EXHIBIT C PROJECT SCHEDULE INDIAN RIVER COUNTY SOLID WASTE DISPOSAL DISTRICT ENGINEERING SERVICES FOR 2015 PERMIT COMPLIANCE MONITORING AND REPORTING CCNA-2014 WO NO. 1 The following project schedule has been developed based on receiving authorization on or before February 17, 2015. Task Completion Date Task 1: January 1, 2015 through December 31, 2015 Task 2: Sampling events: January 2015 and July 2015: report submittals March 2015 and September 2015 (Includes sampling events, review and validation of results, and completion/submittal of reports within 60 days of receipt of laboratory analysis) Task 3: Technical Report Submittal March 19, 2015 Task 4: Statement of Compliance March 1, 2015 Annual Operating Report April 1, 2015 Annual Emissions Fee April 1, 2015 Visible Emissions Test May 1, 2015 Task 5: January 1, 2015 through December 31, 2015 C-1 jj i 626.dooc