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Home My WebLink About2015-031INDIAN RIVER COUNTY SOLID WASTE DISPOSAL DISTRICT CONTRACT FOR SOLID WASTE SERVICES WORK ORDER NUMBER 1, AMENDMENT 1 AUTHORIZATION FORM Dal 17/aoi5 IB.5 S• . 02015 .031 Date: February 17 , 2015, Subject: Solid Waste Procurement Services Scope: The amended Scope of Work is provided in Exhibit A. Schedule: To be completed as detailed in the attached amended Scope of Work. Fee: Time -and -materials budget adjustment not to exceed $40,790 as provided in Exhibit B. IN WITHNESS WHEREOF, the parties hereto have executed this Work Order amendment as of the date first written above. AUTHORIZATION: CONSULTANT Kessler Consulting, Inc. By: Title: President .10 `•• • BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY By Wesley 5. Davis, Chairman BCC Approved Date: February 17, 2015 Attest: Jeffrey R. Smith, Clerk of Court and Comptroller By: Approved:(D-%0 ao„,ot Approved as to form and legal sufficiency: Deputy Clerk Joseph A. Baird, County Administrator Aae Dylan T. Reingold, County Attorney PM\WORK ORDER 1 Amend 1 v2 kessler consulting inc. Innovative waste solutions EXHIBIT A — WORK ORDER NO. 1, AMENDMENT 1 AMENDED SCOPE OF WORK FOR SOLID WASTE PROCUREMENT SERVICES BACKGROUND Through Work Order No. 1, Kessler Consulting, Inc. (KCI) is assisting Indian River County (County) with procuring solid waste collection services, as well as providing additional solid waste technical assistance as requested. KCI has worked interactively with County staff to develop a procurement strategy. Based on that strategy, KCI developed a draft Request for Proposals (RFP) and draft Franchise Agreement. Multiple reviews were conducted by County staff and feedback was provided to KCI through several conference calls and written comments before the procurement package was finalized. On December 16, 2014, the Board of County Commissioners authorized staff to publish the RFP. The RFP was published on January 6, 2015. A greater level of assistance was required of KCI in development of the procurement strategy and package than anticipated. KCI assisted with various tasks that were either not anticipated or required a greater level of effort than projected. These tasks included redefining service areas to balance customer counts, evaluating and discussing options for single stream recycling, integrating Fellsmere into the procurement, developing multiple service scenarios and options (54 different combinations of service pricing), and evaluating franchise fee documentation in order to estimate vendor service levels for RFP price evaluation. These additional technical services were provided for under Tasks 2 and 3 of Work Order No. 1. The County has requested KCI to continue providing additional solid waste services as an extension of Work Order No. 1. The purpose of this amendment is to incorporate these additional and related services into Work Order No. 1 as Tasks 4-8. AMENDED SCOPE OF SERVICES Task 4 — Single Stream Conversion KCI will assist the County with developing and implementing a strategy for converting to single stream recycling. Anticipated activities include the following: • Conduct a site visit to the County's facility and provide recommendations for facility modifications that would enable a larger volume of recyclables to be managed and transferred. • Identify vendors/facilities that could potentially accept, process, and market the County's single stream recyclables. • Facilitate calls or meetings with vendors to identify those offering the most viable processing solution for the County. 14620 N Nebraska Ave , Bldg D, Tampa, FL 33613 I Tel 813.971.8333 I Fax• 813.971.8582 1 www kesconsult.com ?M\WO6:K ORDER 1 .mend 1 v' Work Order No 1, Amendment 1 —Amended Scope of Work for Solid Waste Procurement Services! 1/20/2015 1 Page 2 of 4 • Assist the County in negotiating an interim single stream processing contract if appropriate (this task would need to be expanded if a competitive procurement is deemed necessary). Task 5 — Interlocal Agreement Strategy KCI will assist the County in developing a strategy for negotiating revised Interlocal Agreements (ILAs) with its five municipalities. Anticipated activities include the following: • Work with County staff to develop a strategy for approaching the municipalities about updating the ILA, including identification of advantages to the municipalities. • Assist the County with outlining key terms and conditions to include in the ILA for presentation to the municipalities. Task 6 — Ordinance Revisions KCI will assist the County in developing ordinance revisions based on the final Solid Waste and Recyclables Collection Franchise Agreements. Anticipated activities include the following: • Draft ordinance modifications based on the final franchise agreements. • Review draft ordinance revisions with County staff. • Revise and finalize the ordinance revisions. • Review the resolution developed by County staff regarding the ordinance revisions. Task 7 — Florida Department of Environmental Protection (DEP) Reporting KCI will assist the County with Florida DEP requirements in regards to reporting and recycling mandates. Anticipated activities include the following: • Review the draft 2014 annual solid waste report developed by County staff, as well as documentation on which it is based. • Participate in a call with INEOS to more fully understand their process. • Participate in a call with DEP and County staff to clearly identify how the tonnage processed by INEOS is to be counted pursuant to State law, regulations, and policies. • Provide additional comments on the annual report as appropriate. • Draft a recycling plan, based on the recently updated Solid Waste Master Plan, in response to the December 23, 2014 letter from DEP. • Review the recycling plan with County staff, review, and finalize. • Assist with other required DEP reporting as the budget allows. Task R — Additional Technical Assistance KCI will assist the County with other solid waste technical services as requested and as the budget allows. Such ancillary assistance might include, but would not be limited to, the following: • Providing technical assistance for the comprehensive solid waste and recycling branding and communication campaign the County is commissioning. • Providing other solid waste technical assistance, as required. kessler consulting Inc. innovative waste solutions PA.i\ Of;K O C'Ec 1 Amend 1 v' Work Order No 1, Amendment 1 — Amended Scope of Work for Solid Waste Procurement Services! 1/20/2015 I Page 3 of 4 COMPENSATION AND TIMELINE KCI developed a budget estimate to align with the list of potential services listed in Tasks 4-8 but realizes that priorities may shift and the level of effort required for specific assignments may vary. Therefore, KCI proposes to conduct Tasks 4-8 activities on a time -and -materials basis for an amount not to exceed $40,790. Services will be invoiced monthly at the rates provided in our original Scope of Work, which include all overhead and direct and indirect costs. Expenses (e.g., travel) will be billed at cost without markup. A detailed budget breakdown by task is provided in Exhibit B. KCI will commence assigned Tasks 4-8 work upon request and will work with County staff to develop an acceptable timeline for completion of all assignments. KCI appreciates the opportunity to submit this amendment and looks forward to continue working with the County on this important project. kessler consulting inc. Innovative waste solutions PAI\WORK ORDER 1 Amend 1 EXHIBIT B - FEE SCHEDULE CLIENT Indian River County, FL PROJECT NAME WO No. 1, Amendment 1, Solid Waste Services PROJECT NUMBER 73-04.00 DATE OF ESTIMATE 1/19/2015 LABOR CATEGORY (NAME) KCI HOURLY RATE Task 4 Task 5 Task 6 Task 7 Task 8 TOTAL HOURS TOTAL DOLLARS Single Stream Conversion ILA Ordinance Revisions DEP Reporting Additional Technical Assistance Project Director/Principal $185.00 24.0 8.0 2.0 0.0 2.0 36.0 $6,660 Project Manager $140.00 24.0 12.0 24.0 40.0 10.0 110.0 $15,400 Senior Consultant $135.00 20.0 0.0 0.0 0.0 0.0 20.0 $2,700 Consultant $85.00 48.0 20.0 44.0 0.0 16.0 128.0 $10,880 Research Analyst $75.00 0.0 0.0 0.0 40 0 10 0 50 0 $3,750 Technical Support $50.00 4.0 2.0 4.0 4.0 2.0 16.0 $800 SUBTOTAL LABOR HOURS 120.0 42.0 74.0 84.0 40.0 360.0 $40,190 SUBTOTAL LABOR DOLLARS $14,780 $4,960 $7,670 $8,800 $3,980 $40,190 DIRECT COSTS TRAVEL $600 $0 $0 $0 $0 $600 SUBTOTAL DIRECT COST $600 $0 $0 $0 $0 $600 TOTAL PROJECT BUDGET LABOR + DIRECT COST $15,380 $4,960 $7,670 $8,800 $3,980 $40,790 PM\2014 Collection\Budget kessler consulting, inc.