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Home My WebLink About2015-05406040/2,0 is" • 1w•tom' g 4. Board of County Commissioners 1801 27th Street Vero Beach, Florida 32960 Telephone: (772) 567-8000 FAX: 772-778-9391 Project: WORK ORDER NO. 1 (Engineering) FOR PROFESSIONAL SERVICES AGREEMENT FOR PROFESSIONAL CIVIL ENGINEERING SERVICES CONTRACT WITH Masteller & Moler, Inc. 49TH STREET / US1 INTERSECTION IMPROVEMENTS — IRC Project No. 1412 This Work Order No 1 is in accordance with the existing AGREEMENT dated November 15, 2011 as amended November 4th, 2014 between Masteller & Moler, Inc (ENGINEER) and Indian River County (COUNTY) This Work Order No 1 amends the agreement as follows SECTION I - PROJECT LIMITS This Work Order No 1 is for the ENGINEER to perform professional engineering services in connection with the planning and design of 49th Street & US1 Turn Lane Improvements at the following locations: 1. Eastbound Left -Turn Lane on 49th Street at Old Dixie Highway; 2 Eastbound Left -Turn Lane on 49th Street at U. S. Highway# 1; 3 Northbound Left -Turn Lane on Old Dixie Highway at 49th Street; and 4. Southbound Left -Turn Lane on Old Dixie Highway at 49th Street. The 49th Street Eastbound Left Turn Lane at the approach to old Dixie Highway will require the paving within the Florida East Coast railroad (FECRR) right-of-way to be widened. It is understood the Florida East Coast Railroad will perform all work required for installation of the 49th Street Eastbound Left -Turn Lane within the limits of their right-of-way It is anticipated the FECRR may request.a median to be introduced into the turn lane improvements design to allow for calming devices they plan to construct to support the "All Aboard Florida" Railroad improvements. SECTION II - SCOPE OF SERVICES As agreed upon between ENGINEER and the COUNTY, the ENGINEER shall provide Professional Engineering services to complete all tasks as outlined in this Work Order No 1, and per the attached Scope of Services and Cost Outline (Exhibit A) SECTION III - TIME FOR COMPLETION & DELIVERABLES/WORK PRODUCT 1. Project shall be completed as follows: • Within 70 working days of Notice to Proceed excluding the time expended during the FECRR review of the Conceptual Design Plans IRC Work Order No. 1 491h Street / US 1 Intersection Improvements Page 2 of 2 2 Deliverables - The ENGINEER shall provide the COUNTY. a As defined in attached proposal and scope of services (Exhibit A) and related digital AutoCAD and PDF files SECTION IV - COMPENSATION The COUNTY agrees to pay, and the ENGINEER agrees to accept a total lump sum of $ 70,140.00 for the above-described services rendered as identified in Sections I, II, and III of this Work Order No 1. All and/or any additional services not described hereon shall be pre -approved by the COUNTY. Approved additional services shall be invoiced at the rates disclosed in the approved fee schedule with the ENGINEER. The AGREEMENT is hereby amended as specifically set forth herein. All remaining sections of the AGREEMENT shall remain in full force and effect, and are incorporated herein IN WITNESS WHEREOF the parties hereto have executed these presents this 10th day of March , 2015 CONSULTANT: MASTELLE By: Title: Stephen E. Moler Vice President BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY O-..--• esley S. Davis, Chairman BCC Approved Date: March 10, 2015 Attest: Jeffrey R. Smith, Clerk of Court and Comptroller• 0,01a1110�QBy: � t, ` V 1 P/) Approved: Deputy Clerk oseph A. Baird, County dministrator Approved as to form and legal sufficiency: Dylan T. Reingold, County Attorney MASTELLER & MOLER, INC. M —CIVIL ENGINEERS M — CIVIL ENGINEERS EXHIBIT "A" WORK ORDER NO. 1 Masteller & Moler, Inc. 49th Street / US1 Intersection Improvements PROPOSAL Professional Engineering Services February 17, 2015 Mr. Christopher J. Kafer, Jr, PE Indian River County 1801 27th Street Vero Beach, Florida 32960 RE 49th Street / US1 Intersection Improvements Professional Engineering Services Dear Mr. Kafer Masteller & Moler, Inc. ("MM") is pleased to submit this letter agreement (the "Agreement") to Indian River County ("the Client") for providing professional engineering services related to roadway turn lane improvements for 49th Street & US 1 Intersection Improvements in Indian River County Our scope of services, schedule, and fee are below. Based on our discussions it is understood the County desires designs to be developed for construction of planned improvements to consist of roadway turn lane improvements at the following locations. 1. Eastbound Left Turn Lane on 49th Street at Old Dixie Highway; 2 Eastbound Left Turn Lane on 49th Street at U S. Highway# 1, 3 Northbound Left Turn Lane on Old Dixie Highway at 49th Street, and 4. Southbound Left Turn Lane on Old Dixie Highway at 49th Street. The project will also include sidewalk improvements on both sides of 49th Street for the length of the project improvements. Sidewalk will not be required on the west side of Old Dixie Highway The existing sidewalk on the east side of Old Dixie Highway will either be retained or reconstructed if necessitated by the project improvements. It is understood the Florida East Coast Railroad (FECRR) will perform all work required for installation of the 49th Street Eastbound Left Turn Lane within the limits of their right-of-way. It is further understood the FECRR will be making gate arm improvements as a result of the pending "All Aboard Florida" (AAF) project. The County will be requesting the gate arm improvements be consistent with the County's desire to add a turn lane at 49th Street. Scope of Services: Conceptual Design We shall develop Conceptual Plans depicting the proposed roadway turn lane improvements in horizontal plan views depicting lane widths, lengths, and taper dimensions, proposed striping & 1655 27th Street, Suite 2 • Vero Beach, Florida 32960 Phone: (772) 567-5300 • Fax: (772) 794-1106 mastmolr@bellsouth.net IRC Work Order No 1— Exhibit "A" 49th Street / US1 Intersection Improvements Page 2 of 5 signage elements, and sidewalks. The Conceptual Plans shall be submitted to Indian River County Engineering for review and acceptance prior to our proceeding with additional design services. It is our intent to design the 49th Street 3 -Lane section (Old Dixie to U S. Highway # 1) / turn lane improvements centered on the quarter -section line We expect the Old Dixie Highway turn lanes to be accomplished via a west side widening. In order to be eligible for a SJRWMD Permit Exemption, the turn lane improvements will be designed without the need for curbing and storm conveyance piping to eliminate the need for treatment facilities (which might necessitate the County purchasing stormwater treatment tracts) During this task, we will coordinate with Jill Grimaldi of CDM Smith, the County's liaison for the "All Aboard Florida" (AAF) Railroad project. It is understood our Concept Plans will be submitted by CDM to the Florida East Coast Railroad (FECRR) in order that they may plan and design for the expanded roadway improvements to be constructed with this project, as well as their planned calming devices. We will make adjustments to the Conceptual Plans based on feedback received by Indian River County via CDM Smith. Preliminary Construction Plans Preparation of Preliminary Plans for the planned project improvements to include: Title Sheet Construction Notes Summary of Pay Items Roadway Improvements Plan Views Roadway Profile Views (as Necessary) Cross-sections Striping & Signage Plans Construction Details The Preliminary Plans shall be prepared based on the following design criteria Ex Posted Speed Prop Posted Speed Design Speed 49th Street (W of Old Dixie) 30 mph 35 mph 40 mph 49th Street (E. of Old Dixie) n/a 35 mph 40 mph Old Dixie (N of 49th St.) 45 mph 45 mph 50 mph Old Dixie (S. of 49th St.) 35 mph 35 mph 40 mph In order to accommodate the future signalization of the intersection of 49th Street and Old Dixie Highway, the intersection paving shall be designed to be plateaued Final Construction Plans Following your review of the Preliminary Construction Plans, we shall make revisions to address your concerns and convert the plans into Final Construction Plans. The Final Construction Plans shall be utilized for acquisition of permits for the project. IRC Work Order No 1— Exhibit "A" 49th Street / US 1 Intersection Improvements Page 3 of 5 Permitting We shall prepare permit applications to support obtaining authorizations to construct the project improvements. The permit applications included in our scope will consist of the following Indian River County Right-of-way Permit St. Johns River WMD Permit Exemption Florida DOT Roadway Alteration Permit We shall submit the Construction Plans to support permit applications. We shall make revisions to the Construction Plans to address reasonable comments receive from permitting agencies. Fees: We shall complete the above described tasks for the lump fee fees listed below. Conceptual Design $ 12,320 00 Preliminary Construction Plans $ 40,600 00 Final Construction Plans $ 6,880 00 Permitting $ 8,340.00 Sub -Total $ 68,140.00 Reimbursables (max.) $ 2,000.00 Total Fee $ 70,140.00 Reimbursement for payment of direct costs, including reproduction, copies, prints, mail, Fed -Ex, etc is estimated at $ 2,000 00. Actual cost will vary depending on quantity provided (See below for actual costs) We shall invoice monthly for these services based on the percentage of completion of each task. Printing and Reproduction, Mail and Delivery The County shall make direct payment to our office for the cost of printing project plan sheets required for utility coordination and for copies of reports, drawings, specification, and other pertinent items required by federal, state, and local agencies from whom approval of the project must be obtained, material suppliers, and other interested parties, but may charge only for the actual cost of providing such copies based on EXHIBIT "2" - CONSULTANT'S BILLING RATE of the "Master Agreement" as follows - Letter 8%" x 11" $ 0 25 Legal 81/2" x 14" $ 0.35 Oversized 11" x 17" $ 0 50 Black Line Plans 24" x 36" $ 1 00 Mylar 24" x 36" $ 4.00 The County shall make direct payment to our office for the actual cost of mail, Fed -Ex, or similar costs for delivery of plans and documents to jurisdictional agencies, contractors, etc. Application Fees are to be paid directly to jurisdictional agencies. IRC.Work Oi-der No 1— Exhibit "A" 49th Street / US1 Intersection Improvements Page 4 of 5 Items to Be Provided By Client: To support our design and permitting services on this project, it is understood the County will provide the following information: Right-of-way & Topographic Survey on NAVD 1988 datum Soils Exploration Report Environmental Assessment Wetlands Mitigation Permitting (If Required) Sketch & Legal Descriptions for Right -of -Way Acquisition Additional Services: Our scope of services does not include land surveying, soils investigations, FDOT U.S. Highway # 1 roadway alteration designs, right-of-way acquisition negotiations, landscape / irrigation designs, bidding services, construction administration services Any services not specifically provided for in the above scope will be considered additional services and can be performed at our contract hourly rates. Deliverables: Deliverables for this project will consist of the following Conceptual Design Preliminary Construction Plans Final Construction Plans Permit Application Forms Schedule 2 Sets 2 Sets 10 Sets As Required Upon receipt of the Notice to Proceed and the information to be provided by the County, we shall complete the scope of services for this project on the following schedule: Task Working Days Conceptual Plans 15 Days FECRR Review & Comments Unknown Preliminary Construction Plans 40 Days Final Construction Plans 10 Days Permit Application Forms 5 Days Closure In addition to the matters set forth herein, our Agreement shall include and be subject to, and only to, the terms and conditions in the existing AGREEMENT dated November 15, 2011 and amended on November 4, 2014 between Masteller & Moler, Inc (ENGINEER) and Indian River County (COUNTY). Fees and times stated in this Work Order are valid for sixty (60) days after the date of this letter IRC Work Order No 1— Exhibit "A" 49th Street / US 1 Intersection Improvements Page 5 of 5 We appreciate the opportunity to provide these services to you Please contact me with any questions you might have. Sincerely, M/jS.TELLER & MOLER, INC. Stephen E Moler, PE Vice President SEM/cab File#1456 (Contract Exhibit A - REV021715.docx)