HomeMy WebLinkAbout2016-065 a�
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Board of County Commissioners
1801 27th Street
Vero Beach,Florida 32960
Telephone: (772)567-8000 FAX: 772-778-9391
AMENDMENT NO. 3
TO
WORK ORDER NO. 1 (ENGINEERING)
FOR
PROFESSIONAL CIVIL ENGINEERING SERVICES AGREEMENT
WITH
CARTER ASSOCIATES, INC.
PROJECT:
41st Street and U.S. Highway No. 1- Intersection Improvements
Indian River County Project No. 1359
This Amendment No. 3 to Work Order No. 1 is in accordance with the existing AGREEMENT
dated November 15, 2011 as amended November 4, 2014 between Carter Associates, Inc.
(ENGINEER) and Indian River County (COUNTY). This Amendment No. 3 to Work Order No. 1
amends the Agreement as follows:
SECTION I -SCOPE OF SERVICES
This Amendment No. 3 provides for additional professional engineering relative to the design of
new traffic signalization at the intersection of 415`Street and Old Dixie Highway.
As agreed upon between ENGINEER and COUNTY, the ENGINEER shall provide professional
services to complete all tasks as outlined in this Amendment No. 3 to Work Order No. 1;
specifically detailed in the attached proposal dated March 18, 2016, Exhibit C.
SECTION II—TIME FOR COMPLETION & DELIVERABLES/WORK PRODUCT
1. Project shall be completed as follows:
a. Within 60 calendar days of Notice to Proceed.
b. Time of FINAL project completion shall be within 30 calendar days of receipt of the
County's review comments from the 100%"Paper Submittal".
2. Deliverables-The ENGINEER shall provide the COUNTY:
a. As defined in the attached proposal and scope of services (Exhibit C) and related
digital Auto CAD and PDF files.
b. 60%, 90% and 100% submittals shall include 3 sets of plans, 1 original Cost
Estimate.
c. FINAL Deliverables, five (5) paper "hardcopy" signed and sealed sets of plans (I.E.
Borders) Sheeted and model space (as applicable) AutoCad drawing file in release
2013, PDF formats, reports, and other pertinent documents in adequate recording
fashion. All electronic files to be on CD.
F:\Public Works\ENGINEERING DIVISION PROJECfS\1359-41st St USl Lek Turn Lane\Admin\Agreements\Carter Eng\IRC CARTER ENG AMENDMENT 3,WO No.1,5-3-2016.doc
IRC Amendment No.3 to Work Order No. 1
Carter Associates, Inc.
May 3,2016
Page 2 of 3
SECTION II—COMPENSATION
The COUNTY agrees to pay, and the ENGINEER agrees to accept a not to exceed amount of
$26,040.00 for the above described services rendered as identified in Sections I and II of this
Amendment.
All and/or any additional services not described hereon shall be pre-approved by the
COUNTY. Approved additional services shall be invoiced at the rates disclosed in the
approved fee schedule with the ENGINEER.
All invoicing shall include Project Number 1359 and Amendment No. 3 to Work Order No. 1.
Payments shall be in accordance with the original Continuing Contract Agreement for
Professional Services, dated November 15, 2011 with the COUNTY and as stated in Section I,
II and III hereon.
The AGREEMENT is hereby amended as specifically set forth herein. All remaining sections of
the AGREEMENT shall remain in full force and effect, and are incorporated herein.
[The remainder of this page was left blank intentionally.]
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IRC Amendment No.3 to Work Order No. 1
Carter Associates, Inc.
May 3,2016
Page 3 of 3
IN WITNESS WHEREOF the parties hereto have executed these presents this -3rd day
of Ma= 2016.
OWNER Carter Associates, Inc.
BOARD OF COUNTY COMMISSIONERS
INDIAN RIVER COUNTY, FLORIDA
'Y
Bob Solari, Chairman rv:' ck S. Walther, P.E., Principal
s =
Approved by BCCA 3, 9 n i ''••A/ Eq CO�N �'•
ATTEST:
Jeffrey K. Smith, Clerk of Circuit Court and Witnessed by:
Comptroller
n
Depu y Clerk (Signa ure) (�
Approved as to Form and Legal Sufficiency:
Dylan Reingold, COUNTY Attorney (Pri d name)
� - A a-�'fA
Joseph . Baird, COUNTY Administrator
F-\Public WorkS\ENGINEERING DIVISION PROJECTS\135931st St_US3 Left Turn Lane\Mrnin\Agreements\Carter Eng\IRC CARTER ENG AMENDMENT 3,WO No.1,5-3-2016.doc
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CARTER ASSOCIATES, INC. EXHIBOT C
CONSULTING ENGINEERS AND LAND SURVEYORS
1708 21st STREET•VERO BEACH,FLORIDA 32960-3472•772-562-4191 •772-561-7180(FAS) {
JOHN H.BLUNI,P.E.,PRINCIPAL FRANK S.CUCCURESE,P.S.M.
DAVID E.LUETHIE,P.S.K.PRINCIPAL CLINTON J.RAHIES,P.E.
GEORGE A.SIMONS.P.E.PRINCIPAL STEVE D.SNOBERGER,P.E.
PATRICK S.NALTHER,P.E.,PRINCIPAL
MARVIN E.CARTER.P.S.M. Consultant to the Finn
DEAN F LUETIUE.P.E. iiu-xu Consultant to the Firm
March 18, 2016
Mr. Michael Nixon,P.E.
Roadway Production Manager t
Engineering Department
Indian River County
180127"' Street,Bldg.A
Vero Beach,FL 32960 :
Re: Indian River County Project No. 1359 .
41"Street Intersection Improvements @ Hwy US l and Old Dixie Hwy
Amendment No. 3 to Professional Engineering Services Agreement Work.Order No. 1
Dear Mike: '
We are pleased to present this proposed Amendment for additional professional engineering
services relative to the design of new traffic signalization at the intersection of 41St Street and Old
Dixie Hwy. Please reference the attached Supplemental Agreement No. 2 from McMahon
Associates, Inc. for a detailed scope of services. All provisions of the original Executed Work Order
No. 1-Engineering-Dated 4/14/2015 shall remain in full force and effect.
CAI Scope:
CAI will coordinate with Indian River County Engineering, City of Vero Beach Electric, FECRR
and McMahon.Associates, Inc. in order to implement the additional design elements. CAI will
modify final construction drawings to incorporate the additional designs.
Compensation:
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CAI's fees are......................................................................$4,5 -
00.00
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McMahon's fees are summarized as follows (Reference Attachment):
Task 1 —Traffic Signal Plans preparation...........:..................:..:.....$17,180.00
Task 2—Coordination............................................... ..$4,360.00
McMahon's fees total............. .... ................................$21,540.00
GrandTotal .........................................................................$26,040.00
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ScRIN Florida
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CAI looks forward to furnishing the services described herein. If you have any questions regarding
our proposed scope of work,please feel free to call me at your convenience.
Sincerely,
CARTER ASSOCIATES,INC.
v
Patrick S. Walther,P.E.
Principal/Project Manager
Attachment
—011 Sejvhg Florida
1 L-Will Since ni i
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Exhibit "A"
Indian River County Project No. 1359
41st Street Paving&Intersection Improvements(US No.1& Old Dixie)
Amendment 3
Carter Associates,Inc.Fee Estimate 4/22/2016 $1.50.00 $105.00 $80.00
Eng,PE,Prin Eng Tech Eng Tech Reunburse Subtotal
Patrick Domenic Scotty
CAI Scope Relative to New Signal Design at 41st and Old Dixie Hwy
Incidentals&Coordination with IRC Staff 4.00 $600.00
Coordination with COVB Electric(resolve conflicts with OH lines &COVB redesign) 4.00 $600.00.
Coord with FECRR(resubmittal and synchronizing signals) 4.00 $600.00
Coord with McMahon Associates, Inc. 4.00 $600.00
Revise Drawings to reflect new signals 4.00 6.00 10.00 $70.00 $2,100.00
Total Manhours 20.00 6.00 10.00 Total $4,500.00
McAT TO� 11 400 1 ON ASSOCIATES, INC.
1^l 2090 Palm Beach Lakes Blvd,Suite 400 l West Palm Beach,FL 33409Mj
�— p 561-840.8650 1 f 561-840.8590
mcmahonassociates.com
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PRINCIPALS
Joseph W.McMahon,P.E.
March 18 2016 Joseph J.DeSands,P.E.,PTOE
John S.DePalma
William T.Steffens
Casey A.Moore,P.E.
Gary R.McNaughton,P.E.,PTOE
VIA E-MAIL
ASSOCIATES
John J.Mitchell,P.E.
Mr.Patrick S.Walther P.E.
Christopher Trent Williams,P.E.
, R.Trent Ebersole,P.E.
Carter Associates,Inc. Matthew M.Kozsuch,P.E.
1708 21st Street Maureen Chlebek,P.E.,PTOE II
Vero Beach,Florida 32960
RE: US-1 at 41a1 Street Signal Design Plan—Supplemental Agreement No.2
McMahon Project No.N15067.OP
Dear Pat:
McMahon Associates,Inc. (McMahon) is pleased to provide this supplemental agreement for the US-1
at 4151 Street Signal Design project, in Vero Beach, Florida. This proposal is for additional services
related to traffic signal modification design services at the US-1/41s1 Street intersection.-The-additional - - -
services are for the design of a new traffic signal at the adjacent intersection of Old Dixie and 41i1 Street. j
The design will require coordination with Vero Beach Power and FEC railroad.
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This agreement is based on the assumption that all project baseline geometry, existing and proposed
right-of-way, topographic, geotechnical, and sub-surface utility exploration (SUE) information
necessary to complete the design,will be provided by Carter Associates,Inc. j
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In order to provide the proper design for the traffic signal supports, Carter Associates, Inc. must
provide subsurface soil information. Soil borings will be obtained in the field by a Geotechnical
Engineer, at all corners of the study intersection. The geotechnical information will be analyzed and
the project Geotechnical Engineer will provide a standard report. This information will be utilized for
the design of traffic signal mast arm supports. If right-of-way or other project constraints dictate that a 1
proposed mast arm base must be placed within the vicinity of an existing underground utility, then
Carter Associates, Inc. will provide the sub-surface utility exploration (soft dig) necessary to identify
the utility conflict. If additional right-of-way or easements are required for the proposed signal
equipment locations,Carter Associates,Inc.will obtain the necessary agreements.
The Scope of Work includes the following tasks:
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Corporate Headquarters: Fort Washington,Pennsylvania
Serving the East Coast from 13 offices throughout New England,the Mid-Atlantic, and Florida
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Patrick S.Walther,P.E.
March 18,2016
Page 2
SCOPE OF WORK
TASK 1-TRAFFIC SIGNAL PLANS PREPARATION
The signalization modification plans will be prepared in conformance with State and Federal
guidelines regarding traffic signal design in conjunction with the additional proposed lanes along 41s,
Street and Old Dixie.
The various tasks required in conjunction with the development of the traffic signal plans are as
follows:
A. Signalization Plan-The signalization plan will be prepared in MicroStation,in a standard
plan format of 11" x 17,"and at a scale of 1" =40'. Basic information presented on the plan
shall include, but shall not be limited to, roadway geometry, pavement markings, traffic
regulatory signs, street names, construction stationing, drainage inlets, sidewalks, right-of-
way lines and conflicting underground and overhead utilities. This information will be
required to ascertain the location for the proposed mast arms and traffic and pedestrian
- - - - - - Signa-Tel-a#ed-equip-men-t. - - - - - —-- - -
Detailed information, including type and location, will be provided for signal heads,
pedestrian signals, pedestrian detectors, signal poles, regulatory signs, and other
appropriate details. We will coordinate with the appropriate governmental agencies to
ensure that the signal hardware is compatible with other signals along the corridor.
The fee does not include costs for designing utility relocation plans. McMahon will,
however, send one set of plans to each affected utility company in order to obtain current
utility information to be included on the plans. McMahon will make every effort to design
the traffic signal to avoid any existing utilities. If utility relocation is necessary, the utility
relocation design and plans can be created under a supplemental work agreement.
B. General Note Sheet - A general construction note sheet will be prepared, and will be
included with the plan set package. The general notes will include general construction
information, utility operation data, maintenance of traffic information, and reference to
standard or special construction details/notes as required by the Florida Department of
Transportation(FDOT).
C. Quantities Sheet - The quantities sheet will include a tabulation of items, quantity of
materials with descriptions, and type of work for the location. Specific notes referencing
pay items or indicating special design information will also be indicated.
Patrick S.Walther,P.E.
March 18,2016
Page 3
D. Mast Arm Detail Sheets—For purposes of this proposal, it is assumed that the mast arm
design will be in conformance with the FDOT Mast Arm Assemblies Indices. The Mast Arm
Details sheets will include the tables showing the mast arm pole and arm designations, as
well as the signal and sign data for each mast arm structure.
TASK 2—COORDINATION
Based on a preliminary site visit,there are overhead utility lines and structures in every quadrant of the
intersection that will require coordination with Vero Beach Power and Carter Engineering, Inc. It is
anticipated that signal equipment will need to be located within the FEC Railroad right-of-way. In
addition, Rail pre-emption with interconnection to the railroad controller will be required.
Coordination with FEC,including obtaining approval of plans,will also be required.
The services to be performed pursuant to this agreement are strictly limited to those expressly set forth
herein.
FEE
The lump sum fee for the above-mentioned tasks are as follows:
Task 1—Traffic Signal Plans Preparation $17,180.00
Task 2—Coordination $4,360.00
Total fee for Supplemental Agreement No.2 $21,540.00
If additional services are required that exceed those identified in the original Scope of Work or
Supplemental Agreement Number 1, a second supplemental agreement will be submitted to the client
for review and approval prior to the commencement of any additional tasks. Additional services will
cornmence upon written authorization to proceed by the client.
SCHEDULE '
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We are prepared to initiate work on the project upon receipt of written authorization to proceed.
McMahon will use its best efforts to complete this work in accordance with the client's meeting
schedule.
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TERMINATION 1
This agreement may be terminated by the authorized representative effective unmediately on receipt of I
written notice. Payment will be due for services rendered through the date written notice is received.
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Patrick S.Walther,P.E.
March 18,2016
Page 4
BINDING STATUS
The client and McMahon Associates, Inc. bind themselves, their partners, successors, assigns, heirs,
and/or legal representatives of the other party to the Agreement, and to the partners, successors,
assigns and legal representatives of such other party with respect to all covenants of the proposal.
TERMS
The terms of this Agreement call for execution of this contract. Invoices for services will be submitted
monthly and are payable within 30 days of issuance. All invoices not paid within 30 days are subject to
a 1.5% monthly interest charge, and all projects with overdue balances exceeding 90 days will be
subject to a stoppage of all work. Any changes in the specific Scope of Work described above will
result in an adjustment of the conditions and fees. ;
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All invoices not paid within 30 days are subject to a 1.5% monthly interest charge. All projects with `•.
overdue balances exceeding 90 days may be subject to a stop work notice until such time as the '
outstanding invoices are paid in full.
This agreement (and Exhibits, if any) hereto sets forth the entire understanding between the parties
with respect to the subject matter hereof,supersedes any and all prior understandings,whether written i
or oral with respect to the subject matter hereof and may not be altered, modified, changed, amended
or waived in any manner,except in writing signed by all of the parties hereto.
The fee quoted above is valid for a period of 90 days from the date of this proposal. If the terms of this
contract, as contained herein, are agreeable to you, please execute it below in the space provided and
return one signed original to me. If you have any questions or require further information, please feel
free to contact me.
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Patrick S.Walther,P.E.
March 18,2016
Page 5
We greatly appreciate the opportunity to present our proposal on this project and look forward to
working with you.
Sincerely,
. —1 4d da
R.Trent Ebersole,P.E.
Vice President&General Manager—Florida
RTE/amp
Attachments
Accepted for Carter Associates,Inc.
R� • �
(Signature of Authorized Representative) i
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(Printed Na1ne of Authorized Representative)
Title:
Date:
Please provide your Accounts Potable contact information:
Naine:
Phone Number:
E-mail Address:
In the space below,please provide any details,including the date invoices are due each month for prompt
payment:
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MCMAHON ASSOCIATES,INC.
STANDARD PROVISIONS FOR PROFESSIONAL SERVICES
JANUARY 1,2016
SERVICES
McMahon Associates,Inc.reserves the right to make adjustments for individuals within these classifications as may be desirable in its
opinion by reason of promotion,demotion,or change in wage rates. Such adjustments will be limited to the manner in which charges are
computed and billed and will not,imless so stated in writing,affect other terms of an agreement,such as estimated total cost. The
following rates will apply to actual time devoted by McMahon Associates,Inc.staff to this project computed to the nearest one-half hour.
PERSONNEL HOURLY RATES
Principal $250.00
Senior Associate $240.00
Associate $225.00
Senior Engineer/Planner VIII $210.00
Senior Engineer/Planner VII $200.00
Senior Engineer/Planner VI $195.00
Senior Engineer/Planner V $190.00
Senior Engineer/Planner IV $180.00
Senior Engineer/Planner III $170.00
Senior Engineer/Planner II $160.00
Senior Engineer/PlannerI $150.00
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Chief of Surveyys $140.00
Traffic Couhtrol/Construction Specialist $135.00
Party Chief $120.00
Engineer VI $140.00
Engineer V $130.00
Engineer IV $125.00
Engineer III $120.00
Engineer II $110.00
Engineer I $105.00
Technician/Word Processor IV $ 95.00
Technician/Word Processor III $ 90.00
Tedutician/Word Processor II $ 85.00
Technician/Word Processor 1 $ 80.00
Survey Teduiidan $ 75.00
Field Traffic Coumt Personnel $ 50.00 i
TERMS
1. Invoices-Invoices will be provided on a monthly basis and will be based upon percentage of completion or actual hours,plus expenses.
Payment is due to McMahon Associates,Inc.within 30 days of the invoice date. Unpaid balances beyond 30 days are subject to interest
at the rune of 15%per month. This is an annual percentage rate of 18%. t
2. Confidentiality-Technical and pricing information in this proposal is the confidential and proprietary property of McMahon i
Associates,Inc.and is not to be disclosed or made available to third parties without the written consent of McMahon Associates,Inc.
3. Commitruents-Fee and schedule commitments will be subject to renegotiation for delays caused by the client's failure to provide
specified facilities or information,or any other wtpredictable occurrences.
4. Expenses-Automatic Traffic Recorder equipment usage will be billed at$25.00 per 24-hour count. Incidental expenses are reimbursable
at cost,plus an administration fee of 10%. These include subconsultants,reproduction,postage,graphics,reimbursement of automobile y
usage at the IRS-approved rate,parking and tolls. Expenses which by company policy are not billed as reimbursable expenses to clients !
and therefore,will not be billed as part of this contract include the following:air travel,rental car,lodging,meals,and long distance
phone charges between McMahon Associates offices. If it becomes necessary during the course of this project to travel elsewhere,those
travel costs will be treated as reimbursable expenses. These expenses will be reflected in the monthly invoices.
5. Attorney's Fees-In connection with any litigation arising from the terms of this agreement,the prevailing party shalt be entitled to all
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costs including reasonable attorney's fees at both the trial and appellate levels.
6. Ownership and Use of Docntnte nts-All original drawings and information are to remain the property of McMahon Associates,Inc. The i
client will be provided with copies of final drawings and/or reports for information and reference purposes.
7. Insurance-McMahon Associates,Inc will maintain at its own expense Workman's Compensation Insurance,Comprehensive General
Liability Insurance and Professional Liability Insurance and,upon request,will furnish the client a certificate to verify same. i
B. Termination-This agreement may be terminated by the authorized representative effective immediately on receipt of written notice.
Payment will be due for services rendered through the date written notice is received.
9. Binning Stntrns-The client and McMahon Associates,Inc.bind themselves,their partners,successors,assigns,heirs,and/or legal
representatives to the other party to this Agreement,and to the partners,successors,assigns and legal representatives of such other
party with respect to all covenants of this Contract.
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