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Home My WebLink About11/25/1986Tuesday, November 25, 1986 The Board of County Commissioners of Indian River County, Florida, met in Regular Session at the County Commission Chambers, 1840 25th Street, Vero Beach, Florida, on Tuesday, November 25, 1986, at 9:00 o'clock A.M. Present were Don C. Scurlock, Jr., Chairman; Margaret C. Bowman, Vice Chairman; Richard N. Bird; Carolyn K. Eggert; and Gary C. Wheeler. Also present were Charles P. Balczun, County Administrator; Charles P. Vitunac, Attorney to the Board of County Commissioners; L. S. "Tommy" Thomas, Intergovernmental Relations Director; Joseph Baird, OMB Director; and Barbara Bonnah, Deputy Clerk. The Chairman called the meeting to order, and Commissioner Wheeler led the Pledge of Allegiance to the Flag. ADDITIONS TO THE AGENDA/EMERGENCY ITEMS Attorney Vitunac requested the addition to today's Agenda of a request for authorization to purchase the Howell -Chapman property for a north county beachfront park. ON MOTION by Commissioner Bird, SECONDED by Commissioner Eggert, the Board unanimously added the above item to today's Agenda. APPROVAL OF MINUTES The Chairman asked if there were any corrections or additions to the Minutes of the Regular Meetings of October 21, October 28, and November 4, 1986. There were none. OV 2 5 1986 BOOKS F.y� NOV 25 1986 66 PD,E 465 ON MOTION by Commissioner Bowman, SECONDED by Commissioner Bird, the Board unanimously approved the Minutes of the Regular Meetings of 10/21/86, 10/28/86 and 11/4/86, as written. CONSENT AGENDA Commissioner Bird requested that Items D, I and 0 be removed for discussion, and Chairman Scurlock requested that Item C be removed also. A. Indian River County Jail - Change Order #1 and Final Payment on Pumping Station and Force Main The Board reviewed the following memo dated 11/3/86: TO: BOARD OF COUNTY COMMISSIONERS DATE: NOVEMBER 3, 1986 FROM: JEFFREY K. BARTON� �/ SUBJECT: CHANGE ORDER #1 AND FINAL PAYMENT PUMPING STATION AND FORCE MAIN INDIAN RIVER COUNTY JAIL BACKGROUND Indian River County entered into a contract with Collee Mechanical, Inc. to contruct a pumping station and site. That original contract was for $73,715.00 for which the work has been completed and Change Order #1 corrects the final quantities of material used on the project, which reduces the total contract by $1,556.70 to $72,158.30. RECOMMENDATION Utility staff recommends to the Board of County Commissioners the _ following: 1. Approval of Change Order #1 reducing the total contract by $1,556.70 to an adjusted contract of $72,158.30 and authorize the Chairman to sign the Change Order #1 on behalf of Indian River County. 2. Approval of final payment and release of retainage on this project. ON MOTION by Commissioner Bird, SECONDED by Commissioner Eggert, the Board unanimously approved the recommendation of staff as set out in the above memo. 2 I CONTRACT CHANGE ORDER Page 1 of 1 CHANGE ORDER NO. 1 ORIGINAL CONTRACT PRICE 73,715.00 DATE: 10/8/86 REVISED CONTRACT PRICE: 72,158•.30 JOB NAME: Indian River County Jail Pumping Station and Force Main OWNER: Indian River County Division of Utility Services ORIG REVISED AnT/, mnmAT. IINTT PRICE TOTAL ITEM DESCRIPTION PRICE UNITS PRICE CHANGE CHANGE PRICE 1 Mobilization ... •LS 1.0 1.,000.00 --- --- 1,000.00 2 8110 Gray. Sewer 16.00 150 LF 2,400.00 (-) 28.00 (-)448.00 1,952.00 3 Manhole........ 750.00 2 EA 1,500.00 --- 1,500.00 4 Pump Station... 29,300 1.0 29,300.00 --- --- 29,300.00 5 6"0 Force Main. 6.75 5600 LF 37,800.00 (-)158.00 (-)1066.50 36,733.50 6 Road Rector.... 6.00 75 LF 450.00 (-) 18.00 (-)108.00 342.00 7 Paved Drive Restoration.... 6.00 20 LF 120.00 (-) 20.00 (-)120.00 --- 8 Non -Paved Drive Restoration.... 2.00 20 LF 40.00 (+)121.00 (+)242.00 282.00 9 Seed & Mulch... 0.20 5525 LF 1,105.00 (-)281.00 (-) 56.20 1,048.80 d TOTAL I 73,715.00 (-)1556-70,722158.3 C-2 The amount of the Contract will be Decreased by the sum of: One thousand, five hundred.fifty-six and 70/100's Dollars ($1,556.70). The Contract Total, including this and previous Change Orders, will be: Seventy- two thousand, one hundred fifty-eight and 30/100's Dollars ($72,158.-30). Contractor• Date: la -57— �7c lee Mechanical, Inc. Engineer: Date: 1� 8 Si a -Mas Lorenz & Hoover Inc. / ' Owner: 'i_ 1 a,- G Date: ian River Count B. Final Plat Approval for Bent Pine Villas Condominium, Unit II The Board reviewed the following memo dated 11/17/86: 3 OV 2 5 1986 n0K.. 66 F"q . 4L66 r I N O V 25 1986 BOOK 66 FrAl j -,L 46 TO.. The Honorable Members of theDATE: November 17, 1986 FILE: Board of County Commissioners DIVISION HEAD CONCURRENCE: SUBJECT: FINAL PLAT APPROVAL FOR Robert M. Kea ing j AICP BENT PINE VILLAS CONDO - Planning & Development Director MINIUM, UNIT II THROUGH: Michael K. Miller Chief, Current Development FROM: Stan Boling REFERENCES: bent pine Staff Planner STAN2 It is requested that the data herein presented be given formal consideration by the Board of County Commissioners at their regular meeting of 'November 25, 1986. DESCRIPTION AND CONDITIONS: Bent Pine Villas Unit II is a private land condominium project, consisting of individually owned lots and common areas and facilities owned and maintained by a condominium association. At their regular meeting of August 28, 1986, the Planning and Zoning Commission approved a site plan, which will control the development of the site, and a preliminary plat which establishes 20 individual lots and designates common areas and easements. The trustee of the property, Paul Koehler, is now requesting final plat approval. ANALYSIS: All required subdivision infrastructure improvements have been previously constructed and have been inspected and approved by Public Works. The final plat is in conformance with the approved preliminary plat. The public works and utilities departments have no objection to final plat approval. The County Attorney's Office has reviewed and approved the recorded condominium documents. All applicable County regulations regarding final plat approval have been satisfied. RECOMMENDATION: Staff recommends that the. Board of County Commissioners grant final plat approval to Bent Pine Villas Condominium Unit II subdivision. ON MOTION by Commissioner Bird, SECONDED by Commissioner Eggert, the Board unanimously granted final plat approval to Bent Pine Villas Condominium Unit II Subdivision. C. Extension of Preliminary Plat Approval for South Vero Square The Board reviewed the following memo dated 11/13/86: 4 TO: The Honorable Members of DATE: November 13, 1986 FILE: the Board of County Commissioners DIVISION HEAD CONCURRENCE: Obert M. Keat" g,P SUBJECT: Planning & Develop nt Director THROUGH: Michael K. Miller A1W' A Chief, Current Development IVt'� EXTENSION OF PRELIMINARY PLAT APPROVAL FOR THE r SOUTH VERO SQUARE SUB- DIVISION FROM: Stan Boling REFERENCES: south veno square Staff Planner STAN3 It is requested that the data herein presented be given formal consideration by the Board of County Commissioners at their regular meeting of November 25, 1986. DESCRIPTION AND CONDITIONS: South Vero Square is an approved ±20.02 acre, 4 lot commercial subdivision on the South Vero Square Shopping Center site located at the U.S. #1/Oslo Road intersection. The Planning & Zoning Commission granted preliminary plat approval to South Vero Square on June 27, 1985. Mr. Gordon Hunter, asset manager for FSLIC which now controls the property, is now requesting an 18 month extension of the preliminary plat approval. AWAT.VSTq Extensions, requested in writing prior to expiration of approval, are allowed pursuant to section 7(d)(10) of the subdivision ordinance. The Board has historically granted one 18 month extension of preliminary plat approval to applicant's requesting such an extension. RECOMMENDATION: Staff recommends that the Board of County Commissioners grant one 18 month extension -of the preliminary plat approval granted to South Vero Square Subdivision; said approval shall expire on June 27, 1988. Chairman Scurlock questioned giving any extension since that project has been going on for many years, and he would like to see them comply with the current ordinances. Planning & Development Director Robert Keating explained that this is an extension of the plat, not the site plan, and the plat is just a creation of 2 or 3 out parcels on the site. It is not an extension of the site plan for the actual building, the parking area or any of the improvements. OV 2 5 1906 5 BOOK 66 PAGE 468 V 2 5 1986 BOOK 66 rmjF 469- Commissioner Bowman asked if this is so that they can subdivide, and Planner Stan Boling explained that it is to create out parcels that they can sell off. ON MOTION by Commissioner Wheeler, SECONDED by Commissioner Bowman, the Board unanimously granted one 18 -month extension of the preliminary plat approval to South Vero Square; said approval to expire on June 27, 1988. D. Additional Street Lights, Gifford Street_ Lighting District The Board reviewed the following memo dated 11/13/86: TO: The Honorable Members of the DATE: November 13, 1986 FILE: Board of County Cram issioners THROUGH: Charles Balczun, County Administrator SUBJECT: James W. Davis, P.E., Public Works Directo Additional Street Lights, Gifford Street Light District FROM:Michael L. Orr, 0 REFERENCES: Traffic Engineer DESCRIPTION or CONDITIONS The Gifford ccammnity was inspected on November 5, 1986 in response to street light requests, to improve spacing of existing lights, and for intersections without lighting. A list of locations investigated for street lights is attached noting the location, activity involved and affected electrical utility. Street lights along 49th Street should be considered because of its recent paving and extension as a collector road/truck route. Street lighting along 43rd Avenue should also be considered due to the programed extension of the road as a primary collector between 45th Street and 49th Street in the near future. ALTERNATIVES AND ANALYSIS 1. Approve the installation or modification of all street lights on the attached list. 2. Approve the installation or modification of selected street lights on the attached list. ` 3. Deny the installation or modification of all street lights on the attached list. 6 REtDATION AND FUNDING It is reccnrmded to approve for installation or modification all street lights on the attached list and to add the lights to the Gifford Street Light District inventory. Location 45 Street-3nidblock between 32 Ave/33 Ave 4875 32nd Avenue 49 Street/31 Avenue 49 Street/35 Avenue 49 Street/36 Avenue 49 Street/ 43 Avenue 43 Avenue/48 Place 43 Avenue/48 Street 43 Avenue/47 Place 43 Avenue/46 Lane 43 Avenue/45 Lane 40 Avenue/47 Street 40 Avenue/46 Place IV--Ta-pcol�� •'� " 2 f.A .M Activity utility Additional (requested) CVB Relocate light to north end of 32 Ave cul-de-sac CVB Additional CVB Relocate light from mid -block to intersection FPL Relocate light from mid -block to intersection FPL Additional FPL Additional FPL Additional FPL Additional FPL Additional FPL Additional FPL Relocate light from mid -block to intersection FPL Additional FPL Commissioner Bird asked if the additional lights -would have any effect on the millage that the Board placed at budget time, and Public Works Director Jim Davis explained that the addition of these lights will increase the street lighting district taxing schedule in a very minor way as there is a contingency in that account. ON MOTION by Commissioner Bird, SECONDED by Commissioner Wheeeler, the Board unanimously approved the installation or modification of street lights to the Gifford Street Lighting District, as recommended by staff. 7 F"_ -1 NOV 2 5 1996 BOOK 7 1 E. Approval to Attend Seminar ON MOTION by Commissioner Bird, SECONDED by Commissioner Eggert, the Board unanimously authorized Commissioners and appropriate staff to attend the Regional Coastal Management Seminar on December 4, 1986, at the Sheraton Hotel in Vero Beach. F. DER/EPA Grant to Construct Wastewater Facilities at Blue Cypress Lake Park and_Rockridge Subdivision The Board reviewed the following memo dated 11/18/86: TO: BOARD OF COUNTY COMMISSIONERS DATE: November 18, 1986 i THRU: CHARLES P. BALCZUN, ADMINISTRATOR FROM: TERRANCE G. PINTO, DIRECTOR OF UTILLfTY'SERVICES SUBJECT: BLUE CYPRESS LAKE PARK & ROCKRIDGE DEVELOPMENTS DER -EPA GRANT TO CONSTRUCT WASTEWATER FACILITIES BACKGROUND Indian River County Utility Services has applied for a Department of Environmental Regulation -Environmental Protection Agency Step 3 Grant to construct wastewater facilities to service Rockridge and Blue Cypress Lake Park and Development. Both projects have been placed on the 1987 funding list; however, in order to remain on the list, the County must submit prerequisite information pertaining to financial capability and the collection system. AVAT.VCTe The Grant could amount to as much as- 550 of the construction cost. Because of the unique circumstances pertaining to the projects, grant funding is very probable. RECOMMENDATION The Division of Utility Services requests that the Board of County Commissioners authorize expenditure up to $5,000 to complete the required information through the services of Camp, Dresser & McKee, Inc., engineering consultants. 8 ON MOTION by Commissioner Bird, SECONDED by Commissioner Eggert, the Board unanimously authorized the -expenditure of an amount not to exceed $5,000 to complete the required DER/EPA grant information for the above facilities through the services of Camp, Dresser 8 McKee, Inc., engineering consultants. G. Surplus Property - Vehicles The Board reviewed the following memo dated 11/13/86: TO: Board of County Commissioners DATE: Nov. 13, 1986.FILE: THRU: Joseph A. Baird SUBJECT: Surplus Property 7U�c/ Director, Budget Office FROM: REFERENCES: Carolyn G odrich, Manager Purchasing Department 1. Description and Conditions At the October 21 meeting, the Board rejected all bids for several pieces of surplus property because they were too low and authorized staff to re -bid. Bids were opened Wednesday, November 12, 1986 at 11:00 A.M. 11 Bidders responded. 2. Alternatives and Analysis The high bids are as follows: Bidder Bid Bill Moody $ 29.00 Mikes Garage $2610.00 Mikes Garage $ 386.00 Mike Natali $ 350.00 Fred Gossett $1209.00 Ricks Cars N'Trucks $ 350.00 E. D. Sudbrock $ 265.00 E. D. Sudbrock $ 265.00 John Hinton $ 51.00 Asset # Description 0005 1973 Ford Maverick 1677 1972 Ford Cab -Chassis 7724 1975 Ford Flatbed 2101 1973 Ford Maverick 1705 1974 Int'] Mower 3191 1979 Dodge Crew Cab 3221 1979 Datsun Pickup 3711 1979 Datsun Pickup Ford Pickup Bed All bids are higher than the first time they were bid. 3. Recommendation It is recommended that the surplus property bids be awarded to the hiah bidders as indicated above. ` 9 BOOK 66 FA,E -12 11 2 � 6 NOV 25 1986 BOOK 66 PAGE 9 3 ON MOTION by Commissioner Bird, SECONDED by Commissioner Eggert, the Board unanimously approved staff's recommendation and awarded the -- surplus property bids to the high bidders as set out in the above memo. PRICE UNIT PRICE UNIT PRICE UNIT PRICE I 1973 Ford Maverick Asset #0005 1 00 1-j'2 fovd Com:, -Ch. ::��P. e..-•- 1 1285100, 2610 00 et r10AI1D OF COUNTY COMMIS SlotirriS BOARD OF COUNTY COMMISSIONERS 1840 25th Street 1840 25th Street Vero Beach, Florida 32960 Vero Beach, Florida 32960 BID TABULATION u BID NO. DATE OF OPENINGa y; C m d0 -c-, u v " m o m 4` November 12 1986 0 Qo 0 O ti BID TABULATION BID TITLE _ Surplus Property 4i vi 1° � o ITEM NO DESCRIPTION UNIT P -1 a r) C.# PRICE UNIT PRICE UNIT PRICE UNIT PRICE I 1973 Ford Maverick Asset #0005 1 00 1-j'2 fovd Com:, -Ch. ::��P. e..-•- 1 1285100, 2610 00 et r10AI1D OF COUNTY COMMIS SlotirriS 1840 25th Street Vero Beach, Florida 32960 u u c c°' 1 4` 4` to 1 � BID TABULATION Z. o3�Q Q C a r) C.# BID N0. DATE OF OPENING Novrmbnr 17 198G �o +, At a J �a BID TITLE cc o m +° 3' a; 4'aQ/ a m? isr o go o I i° u �� v ° °' Surplus Property �m y 4� mo, ITEM No. DESCRIPTION UNIT PRICE UNIT PRICE UNIT PRICE UNIT PRICE UNIT PRICE UNIT PRIZE UNIT PRICE UNIT PRICE UNIT 1973 Ford Maverick Asset #0005 6 00 _ _ 269 00 25000 200 00 i�/2 Ford Cab-," �' 0 00 500 -00 _ 350 00 975 rd Flatbed 2 00 26 00 1 1973 Ford Maverick Asset #2101.110 00 155 00 121 00 350 00 350 00 150 00 ].37s Intl,�i 311 0 361 oo 1979 Dodr.e Crew Cab sset- 319 126 0 _ 100 00 1979 Datsun PH Asset 3221 1 0 350 00 1979 Datsun PU Asset #3711 1000 00 126 00 100 0 10 6 H. Award of Bids - Intersection Improvements The Board reviewed the following memo dated 11/17/86: TO: The Honorable Members of the DATE: November 17, 1986 FILE: Board of County Commissioners THROUGH: Charles Balczun, County Administrator SUBJECT: Award of Bids - Intersection Improvements at 4th Street/ 27th Avenue and 16th Street/ 43rd Avenue FROM: James W. Davis, 'P.E., REFERENCES: Public Works Director DESCRIPTION AND CONDITIONS Bids were received October 29, 1986 for the signalization of the above subject improvements, including pavement widening, drainage, and pedestrian improvements at 27th Avenue/4th Street. The Board and Transportation Planning Committee have both approved these projects. ALTEMT= AND ANALYSIS The bids received were as follows 4th Street/27th Avenue - Road work $83,749.55 Dennis L. Smith, Inc. Signalization $14,695.00 Signal Construction Sub -total $98,444.55 16th Street/43rd Avenue - Striping $ 505.50 Dennis L. Smith, Inc. Signalization $18,401.00 Signal Construction Subtotal $18,906.50 The bids received were competitive and the total cost of the work is $117,351.05. This is very close to the Engineer's Estimate of $116,223.45. RECONMEVDATION AND FUNDING Staff recommends the bids be awarded as follows: Part 1, Schedule A and Part 2, Schedule A to Dennis L. Smith, Inc. in the amount of $84,255.05. Part 1, Schedule B and Part 2, Schedule B to Signal Construction in the amount of $33,096. Funding to be as follows: 1) Gas Tax Revenue (Fund 109) $92,351.05 - Balance approximately $5,000,000 2) District 6 Road Impact Fee Account (000-349) $25,000 - approximately $83,513.51 has been collected in the District 6 Road Impact Fee account since March 1, 1986. li V 2 5 1986 BOOK U6 FAi 47 r"' -1 NOV 2 5 1986 Boos �'� F;1c-C 4 75 ON MOTION by Commissioner Bird, SECONDED by Commissioner Eggert, the Board unanimously awarded the bids for intersection improvements as set out in the above staff recommendation. I._Upgrading_of Retirement Service - Freda Wright, Clerk The Board reviewed the following memo dated 11/18/86: FREDA WRIGHT CLERK, CIRCUIT COURT AND RECORDER INDIAN RIVER COUNTY (305) 567-8000 P. O. BOX 1028 VERO BEACH • FLORIDA 32961-1028 November 18, 1986 TO: Board of County Commissioners SUBJECT: Upgrading of Retirement Service by Elected County Officers FROM: Freda Wright, Clerk Pursuant to Chapter 86-180, Laws of Florida, I intend to upgrade my Florida Retirement, and request that the Board of County Commissioners make that part of the contribution as allowed by this new law. If any further information is necessary, please let me know. Commissioner Bird wished to know what the Commission's policy is going to be with regard to requests of this kind, and Chairman Scurlock felt that right here is where we stop because this request entails $15,000, $7500 from the County and $7500 from the Clerk. If the Tax Collector should come in with a similar request, it could go on and on to all the constitutional officers. He felt we need to take a closer look than we did originally with regard to Commissioner Lyon's $2000 contribution because we are talking substantial dollars. In fact, Commissioner Wodtke looked into his retirement account and found out that he would have required about $14,000. 12 r Commissioner Bird agreed we might be opening up something here and that we should take a harder look and set some policy so that we will be consistent from this point on. ON MOTION by Commissioner Eggert, SECONDED by Commissioner Bird, the Board unanimously tabled this matter for further research by staff and a recommendation to be brought back to the Board. J. Adoption of Resolution for Transfer of Density Credit _ Strazzulla Property on Indian River Boulevard Southerly Extension The Board reviewed the following memo dated 11/18/86: TO: The Board of County Commissioners DATE: November 18, 1986 SUBJECT: Cazzulla Bros. Co., Inc. Property on Indian i Boulevard Southerly Extension FROM: J Wilson A County Attorney The above -referenced party has donated a parcel of land along the Indian River Boulevard corridor in exchange for transfer of density credit and execution of the attached resolution by the Board. The deed conveying this property has been executed and recorded. It is my recommendation that we execute the resolution in accordance with our agreement with the above -referenced party. ON MOTION by Commissioner Bird, SECONDED by Commissioner Eggert, the Board unanimously adopted Resolution 86-103, accepting the dedication of land from Strazzulla Bros. Co., Inc. for the southerly extension of Indian River Boulevard and granting transfer of density credit for development purp&ses. 13 BOOK 66 FA.0 - 4 1 NOV 2 5 1986 NOV 2 5 1986 11/18/86(J4)LEGAL(Wnm) BOOK 6 6 P,, 417 RESOLUTION NO. 86- 103 A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, ACCEPTING THE DEDICATION OF LAND FROM STRAZZULLA BROS. CO., INC. FOR THE SOUTHERLY EXTENSION OF INDIAN RIVER BOULEVARD; GRANTING TRANSFER OF DENSITY CREDIT FOR DEVELOPMENT PURPOSES; AGREEING NOT TO FILE CONDEMNATION PROCEEDINGS AGAINST THAT PROPERTY; AND AGREEING NOT TO ASSESS THE INITIAL COSTS OF CONSTRUCTION AGAINST STRAZZULLA BROS. CO., INC. WHEREAS, the Board of County Commissioners of Indian River County has determined that the construction of a southerly extension to Indian River Boulevard is necessary to relieve traffic congestion along the U.S. No. 1 corridor; and WHEREAS, the Indian River County Public Works Department, in conjunction with private consultants, has prepared plans and begun construction of the paving and drainage improvements necessary to complete the southerly extension of Indian River Boulevard; and WHEREAS, Strazzulla Bros. Co., Inc. was the owner of property through which a portion of the proposed southerly extension of Indian River Boulevard shall pass; and WHEREAS, the Board of County Commissioners of Indian River County was prepared to file court proceedings to acquire the property described herein _ through condemnation; and WHEREAS, upon being advised of the County's intent to file condemnation proceedings, the directors of Strazzulla Bros. Co., Inc. have agreed, subject to the conditions contained herein, to donate to Indian River County the portion of their property necessary to create the right-of-way for the southerly extension of Indian River ,Boulevard; and 1 WHEREAS, the Board of County Commissioners of Indian River County, on behalf of all the citizens of Indian River County, wishes to thank the directors of Strazzulla Bros. Co., Inc. for their donation to Indian River.County. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA that: 1. Indian River County hereby accepts the donation and dedication of land for the Indian River Boulevard right-of-way from Strazzulla Bros. Co., Inc., said land -being more fully described in Exhibit "A" hereto; and 2. That in part consideration for the donation and dedication of said property,. Indian River County agrees that the Land described herein may be included in the acreage calculations for the purposes of density determination when the parcel from which the land was dedicated is proposed for development, pursuant to Indian River County Code of Laws and Ordinances, Appendix A, Zoning, Section 23.3; and 3. Indian River County agrees not to file any condemnation action against Strazzulla Bros. Co., Inc. to acquire.the land described herein. 4. I'ndian River County will not assess any of the initial costs of paving and drainage improvements to Indian River Boulevard against Strazzulla Bros. Co., Inc. The foregoing resolution (No. 86- 103) was offered by Commissioner Eggert who moved its adoption. The motion was seconded by Commissioner Bowman and, upon being put to a vote, the vote was as follows: Chairman Don C. Scurlock, Jr. Aye Vice Chairman Margaret C. Bowman Aye Commissioner Richard N. Bird Aye Commissioner Carolyn K. Eggert Aye Commissioner Gary C. Wheeler Aye E NOV 2 5 1936 Bou 6F P,�,r 4 a8 I BOOK 66 PA,ur, 4.,,9 9 RESOLUTION NO. 86- 103 The Chairman thereupon declared the resolution duly passed and adopted this 1986. 25thday of November BOARD OF COUNTY COMMISSIONERS INDIAN RIVER COUNTY, FLORIDA By Don curloc Jr. Chairman ATTEST: By- TF—re a y Freda Wright Clerk V,a�cs�.o+��. K. Public -Defender's Office Telephone Equipment The Board reviewed the following memo dated 11/19/86: TO:, The Board of County Commissioners DATE: November 19, 1986 SUBJECT: is Defender's Office Telephone Equipment FROM: s P. Wilson ant County Attorney Elton H. Schwarz, Public Defender for the Nineteenth Judicial Circuit, has requested that the Board of County Commissioners of each County within his Circuit authorize the purchase of certain telephone equipment which his office now leases from AT&T Information Services. A review of this matter indicates that the purchase of this equipment can be funded totally with money already appropriated for leasing this equipment in the current budget. The total cost to Indian River County of buying_ out the phone system presently -being leased totals $2,595.35. Upon authorization by the Board, Mr. Schwarz will be able to execute the purchase order and Ed Fry is prepared to accept that and issue the check. It is my recommendation that the County authorize this purchase. ON MOTION by Commissioner Bird, SECONDED by Commissioner Eggert, the Board unanimously authorized the purchase of certain telephone equipment for the Public Defender's Office, as recommended by.Assistant County Attorney Jim Wilson. 16 L. _Release of Assessment Lien -_Indian River Heights Subdivision Lot 1, Block B The Board reviewed the following memo dated 11/19/86: TO: The Board of County Commissioners DATE: November 19, 1986 SUBJECT: Release of Assessment Lien Lot 1, Block B, Indian River Heights Subdivision (23rd Avenue'�' BBptween 1st Street to 4th Street) FROM; Bruce Barkett, Assistant County Attorney There is a pending assessment lien for paving and drainage improvements on the above -referenced property .which the Tax Collector's rolls indicate has been paid; however no release has been provided. Therefore, please approve the attached Release of Assessment Lien so that the encumbrance on the property can be removed. ON MOTION by Commissioner Bird, SECONDED by Commissioner Eggert, the Board unanimously approved the release of assessment lien in the amount of $475 to Edward I. Hulbert for Lot 1, Block B, Indian River Heights Subdivision, Unit 5. 17 BOOK 66 Fir.'' 5 NOV 2 5 1996 BOOK RELEASE OF ASSESSMENT LIEN 66 PAGE. 481 For and in consideration of the sum of $475.08, RECEIVED from Edward I. Hulbert, the receipt of which is hereby acknowledged, INDIAN RIVER COUNTY, FLORIDA (the "County") hereby releases the property hereinafter described from a certain special assessment lien recorded by the County in its Official Records, Book 0666, Page 0327, for a special assessment in the amount of $475.08 levied in accordance with the provisions of Ordinance No. 81-27 of the County; and hereby declares such special assessment lien fully satisfied. The property, located in Indian River County, is more fully described as follows: Lot 1, Block B, Indian River Heights Subdivision, Unit 5 as recorded in Indian River County Plat Book 7, Page 8 Executed by the Chairman of the Board of County Commissioners of Indian River County, Florida, and attested and countersigned by the Clerk of such Board, all as of this 25th day of November, 1986_ Attested and countersigned BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA By: 1A .. -- G - I E T, I e r k oT DO� . s RLOCK, J., i rT-ma n _ ,Ci rSu int `Court C - APPROVED AS TO FORM AND LEGAL SUFFICIENCY:, Bruce Barkett Assistant County Attorney APPROVED AS TO TAX COLLECTION MATTERS: r e n e-�lao r —rel s,Ta is-t✓o 1 I e c t o r 18 M. Satisfaction of Payment for Utility Impact Fees ON MOTION by Commissioner Bird, SECONDED by Commissioner Eggert, the Board unanimously approved the satisfaction of payment for.utility impact fees to Ivey Williams Jr. for the north 30 feet of Lot 6 of Espy's Subdivision. SATISFACTION OF PAYMENT FOR UTILITY IMPACT FEES For good and valuable consideration received from IVEY WILLIAMS, JR., in hand this day, receipt of which is hereby acknowledged, INDIAN RIVER COUNTY, FLORIDA (the County), hereby releases the property hereinafter described from a certain Tien recorded by the County in its official records (Book 725 Page 239) in regard to an agreement for the extended. payment of County impact fees, made in accordance with the provisions of Ordinance No. 85-9, which amended the County Utility Ordinance No. 84-18. The. County hereby declares the extended impact fee payment fully satisfied. The property, located In Indian River County, is more particularly described as follows: The North 30 feet of Lot 6 of ESPY'S SUBDIVISION, according to the plat thereof recorded in Plat Book 20, Page 36, of the Public Records of Indian River County4 Florida. Executed by the Chairman and attested by the Clerk of the Board of County Commissioners on this 25th day of November , 1986. Attest: Freda g t Approved "as to form and legal sufficiency: 1 Charles P. Vitunac County Attorney INDIAN RIVER COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS By i Don C. Scutlock, Jr - Chairman Approved for Utility matters: Jeff~ arto " Asst. Director Div. of Util' Services STATE OF FLORIDA VP D " COUNTY OF INDIAN RIVERewA• I HEREBY CERTIFY at on this day before me, an officer duly authorized n the State and County to take acknowledgments personally appeared DON C. SCURLOCK, JR. and FREDA WRIGHT, to me known to be the persons described in and who executed the foregoing Release as Chairman and Clerk respectively of the Board of County Commissioners of Indian River County, Florida, and severally acknowledged to and before me that they executed the same as the act and deed of such County. WITNESS my hand and Off* ial seal in the above County and State this _Z26?1(day of _M , 1986. —1`lo i a ry PuG � c iIJT i 19 BOOK f'r�l�E8 NOV 2 5 1966 1 BOOK 66 FAG. 483 N_Budget_Amendment - Court Facilities Fund The Board reviewed the following memo dated 11/19/86: TO: Honorable Board of County DATE: November 19, 1986 Commissioners SUBJECT: Budget Amendment Court Facilities Fund FROM: Joseph A. Baird OMB Director The Honorable Board of County Commissioners at the budget hearings for the 1986/87 fiscal year sat capital items for the Clerk of the Circ,,,'_ -ged to the Court Facilities fund. Thi- Vzz . . gone. CAPITAL ITEMS LIST CRT's - 4 @ 1,200 4,800 X600 Printer Print -Out Rack 300 Secretary Chairs - 4 @ 300 1,200 X366 Credenza Typewriters - 3 @ 833.33 2,500 Copiers - 3 @ 3,500 10,500 Microfilm Viewer 3,950 Refrigerator for Microfilm 500 Map File 620 TOTAL 25,336 The following budget amendment is necessary to purchase the above capital items for the Court Facilities as the Honorable Board of County Commissioners had authorized. ACCOUNT NUMBER INCREASE DECREASE 106-909-516-066.41 106-909-581-099.91 25,336 25,336 Court Facilities Contingency Balance Beginning Balance 10-01-86 72,000 Less (25,336) Remaining Balance After 46,664 Budget Amendment 20 ON MOTION by Commissioner Bird, SECONDED by Commissioner Eggert, the Board unanimously approved the above budget amendment with funds to come from the Court Facilities Fund, as recommended by OMB Director Baird. 0. Budget Amendment - Vero Beach Library Grant The Board reviewed the following memo dated 11/19/86: TO: Honorable Board of County DATE: November 19, 1986 Commissioners THROUGH: Tommy Thomas SUBJECT: Budget Amendment Intergovernmental for Vero Beach Coordinator Library Grant FROM: Josep A. Baird OMB Director Vero Beach Library will receive $18,625 in grant money in 1986/87 fiscal year which requires $9,000 in local matching funds Elderly Grant L.S.C.A. Funds Local Match Literacy Grant L.S.C.A. Funds Local Match Youth Grant L.S.C.A. Funds Local Match Technology L.S.C.A. Funds L.S.C.A. GRANT SUMMARY 2,721 2,966 Sub -Total 6,687 3,654 1,534 Sub -Total 5,188 5,250 3,500 Sub -Total 8,750 7,000 TOTAL 27,625 The following budget amendment is necessary to facilitate the grant revenues and expenses: ACCOUNT NUMBER Revenues 001-000-334-711.00 001-000-334-712.00 001-000-334-713.00 001-000-334-714-00 001-000-334-096.00 V 2 5 16 ACCOUNT TITLE INCREASE DECREASE State Library Aid/Youth State Library Aid/Literacy State Library Aid/Elderly State Library Aid/Automat. Contributions/Lib. Assoc. 21 5,250 3,654 2,721 7,000 9,000 BOOK 06 Ft4CF. Expenses Youth Grant 001-109-571-038.11 Youth - Books 001-109-571-038.14 Youth - Audio Visual 001-109-571-038.15 Microforms/Subscriptions Literacy Grant 001-109-571-038.21 Literacy - Books 001-109-571-038.27 Supplies 001-109-571-038.29 Misc. Expense 001-109-571-038.28 Other Contractual Expenses Budget Amendment for Vero Beach Library Grant BOOK 7,000 1,250 500 58 2,430 1,600 1,100 ACCOUNT NUMBER ACCOUNT TITLE INCREASE DECREASE Elderly Grant 001-109-571-038.31 Elderly - Books 5,000 001-109-571-038.34 Audio Visual 1,000 001-109-571-038.35 Microforms/Subscriptions 687 Technology 001-109-571-038.48 Other Contractual Services 7,000 Commissioner Bird asked where the $9,000 in local match is presently budgeted, and OMB Director Joe Baird advised that they are presently setting up the budget for the local match and basically it is money that was left over in the library account before the libraries became a department of the County. ON MOTION by Commissioner Bowman, SECONDED by Commissioner Eggert, the Board unanimously approved the above budget amendment, as recommended by OMB Director Baird. PUBLIC HEARING - HEDIN/BINKLEY SUBDIVISION REGULATION WAIVER The hour of 9:05 o'clock A.M. having passed, the Deputy Clerk read the following Notice with Proof of Publication attached, to wit: 22 -I VERO BEACH PRESS -JOURNAL Published Daily Vero Beach, Indian River County, Florida COUNTY OF INDIAN RIVER: STATE OF FLORIDA Before the undersigned authority personally appeared J. J. Schumann, Jr. who on oath says that he is Business Manager of the Vero Beach Press -Journal, a daily newspaper published at Vero Beach in Indian River County, Florida; that the attached copy of advertisement, being a in the lished in said newspaper in the issues of /�') f le , �- Court, was pub- Affiant further says that the said Vero Beach Press -Journal is a newspaper published at Vero Beach, in said Indian River County, Florida, and that the said newspaper has heretofore been continuously published in said Indian River County. Florida, each daily and has been entered as second class mail matter at the post office in Vero Beach, in said Indian River Coun- ty, Florida. for a period of one year next preceding the first publication of the attached copy of advertisement: and affiant further says that he has neither paid nor promised any person, firm nration any discount, rebate, commission or refund for the purpose of securing this ent for publication in the said newspaper. Sworn subscribed before me this �L _ daD. 19 + (Buil jsf Manage 1�= Li / s (Clerk of the Circuit Court, Indian River County, FMrida) (SEAL) '. NOTICE OF PUSUG HEARING w 1 Tlbti-ce of hearing to Conder-a-wBiverfrom— Section 6(aX3) of the subdivision ordinance (Ord. No. 63-24) for the following subject proper- ties described as: COMMENCING AT THE NORTHWEST CORNER OF THE EAST 145 FEET OF ,,, THE WEST 10.15 ACRES OF THE EAST - 20.15 ACRES OF TRACT 11. SECTION 5, TOWNSHIP 33 SOUTH, RANGE 39 EAST, ACCORDING TO THE LAST GEN- ERAL PLAT OF LANDS OF THE INDIAN RIVER FARMS COMPANY AS FILED IN PLAT BOOK 2, PAGE 25, PUBLIC RECORDS OF ST: LUCIE COUNTY. FLORIDA: NOW SITUATE IN INDIAN RIVER COUNTY. FLORIDA. THENCE RUN SOUTH 30 FEET. MORE OR LESS, + TO THE SOUTH BOUNDARY LINE OF THE INDIAN RIVER FARMS DRAINAGE DISTRICT RIGHT-OF-WAY; THENCE RUN SOUTH 725 FEET TO THE POINT OF BEGINNING; THENCE RUN SOUTH 200 FEET; THENCE RUN EAST 145 . FEET; THENCE RUN NORTH 200 FEET; THENCE RUN WEST 145 FEET TO THE POINT OF BEGINNING. COMMENCING AT THE NORTHWEST CORNER OF THE EAST 145 FEET OF THE WEST 10.15 ACRES OF THE EAST — 20.15 ACRES OF TRACT 11, SECTION 5, TOWNSHIP 33 SOUTH, RANGE 39 s EAST, ACCORDING TO THE LAST GEN- _ ERAL PLAT OF LANDS OF THE INDIAN RIVER FARMS COMPANY AS FILED IN - PLAT BOOK 2, PAGE 25, PUBLIC RECORDS OF ST. LUCIE COUNTY. FLORIDA: NOW SITUATE IN INDIAN RIVER COUNTY. FLORIDA; THENCE • , RUN SOUTH 30 FEET, MORE OR LESS. - TO THE SOUTH BOUNDARY UNE OF THE INDIAN RIVER FARMS DRAINAGE DISTRICT RIGHT-OF-WAY; THENCE . RUN SOUTH 525 FEET TO THE POINT OF BEGINNING: THENCE RUN SOUTH 200.0 FEET; THENCE RUN EAST 145 FEET: THENCE RUN NORTH 200 FEET; . - THENCE RUN WEST 145 FEET TO THE, POINT OF BEGINNING. The Board of County Commissioners will con- duct a public hearing regarding the request to waive road right-of-way frontage requirements of the subdivision ordinance for the properties de• scribed above. The public hearing, at which par- ties in interest and citizens shall have an oppor- tunity to be heard• will be held by said Board of County Commissioners in the County Commm. sion Chambers of the County Administration Building, located at 1840 25th Street, Vero Beach, Florida, on Tuesday. November 25, 1986 at 9:05 a.m. If any person decides to appeal any decision made on the above matter, he will need a record of the proceedings, and for such purposes, he may need to ensure that a verbatim record of the proceedings is made, which includes testimony and evidence upon which the appeal is based. Indian River County Board of County Commissioners By -a- Don C. Scurlock Jr. Chairman Nov. 10. 1986 Staff Planner Stan Boling reviewed the following staff recommendation dated 11/13/86: TO: The Honorable Members of DATE: November 13, 1986 FILE: the Board of County Commissioners DIVISION HEAD CONCURRENCE: r1 HEDIN/BINKLEY SUBDIVISION Robert M. Keat ng, A P SUBJECT: REGULATION WAIVER Planning & De elopm t Director THROUGH: Michael K. Miller MPA Chief, Current Development FROM: Stan Boling 4,0, REFERENCES: Hedin/Binkley Staff Planner STAN3 It is requested that the data herein presented be given formal consideration by the Board of County Commissioners at their regular meeting of November 25, 1986. V 19 6 23 ; BOOK 66 uu 48� NOV 2 5 1986 BOOK 4 Background and Conditions: Mr. N.D. Hedin and Mr. John Binkley, separate owners of two contiguous parcels located on 62nd Drive (Charlotte Avenue), are requesting a waiver from section 6(a)(3) of the subdivision ordinance so as to make their parcels buildable. Prior to the adoption of the new subdivision ordinance (July 20, 1983),the two parcels were one parent parcel measuring 400' x 145' owned by Jerry Becktold. On December 21, 1983 Mr. John Binkley, interested in purchasing the north 200' of the parent parcel, received a letter from a County Code Enforcement Officer stating that a 200' "split -off" from the parent parcel was legal and buildable. Relying on the letter, Mr. Binkley purchased the north half of the parent parcel and obtained a building permit for a house. No construction ever commenced.and the building permit is no longer valid. In 1985 Mr. & Mrs. N.D. Hedin purchased the south 200" of the parent parcel on the assumption that if the other half of the parcel split was buildable, their half would also be buildable. In March of 1986, Mr. Hedin applied for a building permit and was informed that his parcel was not buildable pursuant to section 6(a)(3) of the subdivision ordinance. In effect, the section states that it is unlawful to divide property by any means where the resulting parcels have inadequate frontage on a dedicated road right-of-way (see attachment #4). Section 29(b) of the zoning code similarly states that in such situations where parcels have been created without adequate road right-of-way frontage, no building permit can be issued. Since the Hedin and Binkley properties had been divided up with neither having any frontage on a dedicated road right-of-way (62nd Drive is actually a driveway located within a privately owned 40" parcel that is used by all surrounding property owners; it is not dedicated and it is neither a right-of-way nor an easement), the parcel split is illegal and neither parcel is buildable. The 1983 letter from the Code Enforcement Officer was in error as it did not take into account the road frontage requirements. ALTERNATIVE AND ANALYSIS: *Alternatives The Binkley and Hedin properties can be made to conform to the subdivision ordinance and zoning code, and thus be made buildable, by one of four means: 1) re -combine the two parcels back into the parent parcel configuration, thus rendering a single buildable parcel; 2) purchase adjoining property that already has sufficient frontage on an existing road right-of-way. 3) plat to County standards a road right-of-way over 62nd Drive; 4) obtain from the Board of County Commissioners a waiver from the subdivision ordinance road frontage requirement. Alternatives 2 and 3 are not feasible at this time because: a) the properties that would need to be acquired to render frontage on an existing road right-of-way are unavail- able; and b) platting a 60" wide private road right-of-way along 62nd Drive would require dedications some current.owners are unwilling to make. Alternative 1 in this case is not equitable in that a documented County determination was relied upon for purchase and use of two parcels. Alternative 4 is being pursued by the applicants.. 24 *Analysis According to may not waive the following: Section 11 of the subdivision ordinance, the Board requirements of the ordinance unless it finds all of "(1) The particular physical conditions, shape, or topography of the specific property involved would cause an undue hardship to the applicant if the strict letter of the ordinance is carried out; (2) The granting of the waiver will not cause injury to adjacent property or any natural resource; (3) The conditions upon which a request for waiver are based are unique to the property for which the waiver is sought and are " not generally applicable to other property in the adjacent areas and do not result from 'actions of the applicant; and (4) The waiver is consistent with the intent and purpose of the Indian River County Zoning Ordinance, the Indian River County Comprehensive Land Use Plan, and this ordinance." Staff finds that the subject properties are a part of unique circumstances, wherein the County documented to a potential property purchaser that a newly split -off parcel was buildable and legal when in fact it was not. Furthermore, the County issued a building permit for the Binkley property. As such, -the County has helped to create a hardship. In regards to these two properties, the County has diligently applied the subdivision regulations concerning the number of parcels that may be created without platting. However, the County has not properly enforced its frontage requirement regulations and has, in fact, previously permitted development of one of the split -off lots. It is staff's opinion that the County cannot reasonably expect the owners of the subject properties to now fully comply with regula- tions that the County has previously "exempted" and failed to apply to one-half of the parcel split. Therefore, in the opinion of the Planning and Development Division and the County Attorney's Office, the Board of County Commissioners has the authority to waive the frontage requirements for the subject properties. The best alternative for the subject properties and other large parcels located along 62nd Drive is alternative #3, to plat a 60' wide right-of-way. Such platting would establish a right-of-way and a property owners' association responsible for maintaining the roadway (which is presently unmaintained and in poor condition). To help facilitate the possible future platting of a 60' wide right-of-way over the existing 40' wide 62nd Drive, the subject property owners could set back an additional 101. This would ensure conformance to front yard setback requirements if a road right-of-way is ever platted. Section 11 of the subdivision ordinance gives the Board the authority to attach conditions to a waiver to assure compliance with the purpose and intent of the subdivision ordinance. Requiring the extra 10' setback from 62nd Drive would facilitate future compliance with frontage require- ments. RECOMMENDATION: Staff recommends that the Board of County Commissioners grant a waiver from the requirements of section 6(a)(3) of the subdivision ordinance as applied to the subject ..properties subject to the following condition: 1) such waiver shall not be effective for a subject property until such time that the owner has filed a covenant establishing a 30' building setback along his western property boundary. 25 BOOK FY�r OV 2 5 1986 K t• . -;; I NOV 2 5 1966 Boole 6 6 Fd U -F 4 - Chairman Scurlock opened the Public Hearing and asked if anyone wished to be heard in this matter. There were none. ON MOTION by Commissioner Bird, SECONDED by Commissioner Eggert, the Board unanimously closed the Public Hearing. ON MOTION by Commissioner Eggert, SECONDED by Commissioner Bird, the Board unanimously granted a waiver on the Hedin/Binkley property subject to the condition as outlined in the above staff recommendation. APPOINTMENTS TO NEW PUBLIC LIBRARY ADVISORY BOARD The -Board reviewed the following memo dated 11/25/86: MEMORANDUM TO: Board of County Commissioners FROM: Carolyn K. -Eggert, Chairman Public Library Advisory Board DATE: November 25, 1986 SUBJECT: New Library Board Appointments These are the people I am considering for the Public Library Advisory Board: District Members: Peg Rondeau Carolyn Eggert, Chrm. Donna Green Jean Versteeg ' Sam Pascal Honorary Member: Patrick B. Lyons At -large Members: Philip J. Mank, Jr. John Holmes Staff Members: Bob Keating Bruce Barkett Ex Officio Members: L.S. "Tommy" Thomas Mary Kiser Lynn Walsh Other applicants will be invited to be on subcommittees. 26 F L Commissioner Eggert wished to, restructure the Advisory Board from 9 members down to 7 with 2 or 4 year terms, and recommended that the Board appoint the persons listed in the above memo by Resolution today, if that can be done. She pointed out that since there was no one from District 3, she is recommending that Donna Green be the replacement. Chairman.Scurlock had no objection to Donna Green being the replacement for District 3. He felt that the important part is the district members and that the sub committees may change from time to time as the need arises. Commissioner Eggert explained that although they already have a site selection committee, she wished to establish a planning committee that would take input from the public concerning anything that goes on in the libraries. Commissioner Eggert advised that s,he would be appointing Jack Pierce, Arthur -oaport, Mary Jane Stewart, and Wil-liam Hall to this committee, and anyone else that is currently on the Library Advisory Committee who would Like to join. Attorney Vitunac confirmed that the restructuring and appointments could be done today by resolution, and then the Legal Dept. will prepare an ordinance to abolish or amend the original ordinance which established the Advisory Board and bring it back to the Board at the December 23rd meeting. Chairman Scurlock understood that the Legal Dept. is going to be recommending that we create all of our advisory boards by resolution as opposed to ordinances. ON MOTION by Commissioner Eggert, SECONDED by Commissioner Bowman, the Board unanimously approved Commissioner Eggert's recommendations for appointments to the Public Library Advisory Board and adopted Resolution 86-104, restructuring the Public Library Advisory Board from 9 to 7 members and appointing those members as set out in the above memo. 27 BOOK 66 P,�-UE 490 i N 0 V 2 5 1986 -;, BOOK 6b Fg ;r- 4YI RESOLUTION 86-104 WILL BE MADE A PART OF THE OFFICIAL RECORD WHEN FULLY EXECUTED AND RECE I VED SHERIFF'S REQUEST FOR 6 ADDITIONAL DISPATCHERS FOR COOPERATIVE CENTRAL_ DISPATCH SYSTEM The Board reviewed the following letter dated 11/19/86: P. O. BOX 608 PHONE 569-6700 November 19, 1986 R.T."TtM" D0BECK - INDIAN RIVER COUXTY MEMBER FLORIDA SHERIFFS ASSOCIATION MEMBER OF NATIONAL SHERIFFS ASSOCIATION VERO BEACH. FLORIDA 32961-0008 Honorable Don C. Scurlock, Chairman� Board of County CommissionersED Indian River Count=D:ao;�rr�r y COMMISSIoi;ERa 1840 25th Street Vero Beach, FL 32960 Dear Doug: As a result of a previous unanimous decision by the Board, I have agreed to take over responsibility and staffing for the Co-opera- tive Central Dispatch system. The new CCD system will include all emergency services within the County excluding the City of Sebastian and the City of Vero Beach. I have previously submitted a list of needs and staffing require- ments in order to bring about this communications system. It was the expressed desire of the Board to implement the system in January, 1987 or as soon there after as possible. Since that time the action to release funds for the positions and related computer hardware has been tabled. I feel it is essential that these needs be discussed and approved at your next meeting on November 24, 1986 or it will be physical- ly impossible for us*to go on line anywhere near the projected date. If you have any questions or need further information, please do not hesitate to contact me. Si nrely, ,�1 R. T. "Tim Dobeck, Sheriff Indian River County 28 � � r Sheriff Dobeck explained that the new CCD system will be dispatching for 13 different agencies and he would like to hire these additional dispatchers under a phased -in situation, as it is taking considerably longer to fill these 6 dispatcher positions than anticipated due to the difficulty in finding people who can type a minimum of 35 wpm and are willing to take on this responsibility at the pay being offered. He felt that they need 1-2 months lead time in the old facility to train these individuals in learning the 10 signals that will be utilized, answering the telephone, and dealing with the communications center itself. Once the CAD system becomes operational, there also will be a phased -in training period for the existing personnel to learn how to operate the software to call up the complaints and how to disperse the information as it comes in. Sheriff Dobeck emphasized that his department returned $80,000 from last year's budget and hoped that amount would be returned to them to help phase in these additional positions by at least March. OMB Director Joe Baird explained that staff is looking at the possible savings to the County by having a centralized 911 system serving 13 various agencies and eliminating any duplication of dispatchers. Sheriff Dobeck understood that the South County Fire Department had the money in their budget to hire 5 part-time dispatchers. Chairman Scurlock explained that by centralizing the process, there may not be a need for those 5 positions at the South County Fire District, but Sheriff Dobeck stressed that in any event he needs 6 additional personnel. The cities of Sebastian and Vero Beach have opted out of the CCD system; if they had not, we would have had to double our staff. However, there will be interfacing with their systems. Sheriff Dobeck reported that the CAD system is not in place as yet. St Louis County is assisting us, but the biggest hangup 29 NOV 6 BOOK 6 F';F 4Q F7- N ®Y 2 5 1986 BOOK 66 PA P. 49,3 is the delay in the release of funds for the positions and related computer hardware. Commissioner Wheeler suggested that we delay putting in the CAD system until it can be installed in the new building in order to save double installation costs and then delay the hiring of the additional personnel for a few more months. Sheriff-'Dobeck explained that he needs to have the system installed in the old facility in order to train personnel, and pointed out that there is no great expense in having the equipment hooked up once it is purchased. Sheriff Dobeck recommended that the total cost of the system be placed into a portion of -the bond that is being considered so that they could go ahead and purchase the equipment now as it takes somewhere in the neighborhood of 6-8 months to get delivery. Chairman Scurlock advised that refinancing the $9.85 million bond issue probably would not be feasible due to the current spread in the interest rates and the changes in the new tax reform laws. We are looking at new funding to come up with the shortfalls on various other projects, and he felt that we are going to have to sit down in the very near future and identify our priorities because there is probably $6-8 million in requests for additional funding. Sheriff Dobeck emphasized that the equipment will not be a recurring expense and that we have the opportunity now to make this an item that can be put into the bond issue, whereas if it comes to the Board next year, it will be a capital item. Going ahead now would allow them to become operational, and they would not need to come back for at least 10 years with requests for hardware funding. Perhaps they would need to comeback for software, but not hardware. Director Baird reviewed the following memo dated 11/3/86: E- - I 30 M TO: Charles Balczun ®ATE: November 3, 1986 FILE: County Administrator H. T. "Sonny" Dean Director, General Services Capital Cost of C.A.D. and Liz- Forlani SUBJECT: 9"11 System for Sheriff's Administrative Assistant Administration Building Board of County Commissioners r FROM: Director, OMB REFERENCES: The total cost of the proposed C.A.D. and 911 system is $905,737.00. Console and Furnishings - 911 System (Memo dated 9/18/86, Attach.IV) Microwave Tower (Memo dated 9/24/86) Interim Central Dispatch (Memo dated 10/1/86) Computer Equipment for C.A.D. System (Memo dated 10/29/86) TOTAL CAPITAL COST $122,610.00 $67,440.00 $129,328.00 $586,359.00 $905,737.00 Richard Dees of the Sheriff's department aided in compiling the cost breakdown and agrees with the total cost figure. Sheriff Dobeck again emphasized that his department returned $80,000 of last year's budget and hoped the Commission would consider using a portion of that for funding the additional personnel. The total amount for the salaries of the 6 dispatchers is $100,263. Director Baird pointed out that while the County's cash carry forward has been deteriorating every year, the Sheriff's Dept. has been one of the few to return funds at the end of the fiscal year. Sheriff Dobeck stated that he needed direction from the Commission on when to phase in these new personnel so that they know how to plan ahead, and Director Baird advised that the Sheriff has $27,00 in his contingencies and the remainder of the funding would have to come from the general fund contingencies. 31 B001( Fir 0 -,, BOOK MOTION WAS MADE by Commissioner Wheeler, SECONDED by Commissioner Bird, that the Board approve the Sheriff's request to phase in 6 66 vii, F additional personnel, adding 2 each in January, February, and March; and in the interim compare the phased in cost with the $100,263 and determine where the funds will come from. Under discussion, the Sheriff agreed to look at phasing in the additional personnel more gradually if things did not move ahead as quickly as anticipated. Commissioner Bird asked the Sheriff how he felt about Director Baird's suggestion that we use his $27,000 contingency fund, and the Sheriff stated he did not much like that idea because that would wipe out his contingency funds for the rest of the year: Administrator Balczun suggested that since we are talking 6 figures here and we have yet to find out where these funds are going to come from, the Commissioners withdraw their Motion and place this matter on the Agenda at a time certain for two weeks from today. COMMISSIONERS WHEELER AND BIRD agreed to withdraw their Motion on the floor. ON MOTION by Commissioner Eggert, SECONDED by Commissioner Bowman, the Board unanimously tabled thils item for two weeks when a final recommendation will be presented to the Board. Commissioner Eggert felt that it would be very helpful to know where funds are going to come from before any requests of this nature are placed on the Agenda. 32 Administrator Balczun suggested that a representative from the Sheriff's Department be invited to attend the pre -agenda staff meetings, and the Sheriff believed that would be a good idea. The Sheriff asked that the Board also review the total cost of the computer equipment for the new facility. ON MOTION by Commissioner Eggert, SECONDED by Commissioner Bird, the Board unanimously instructed OMB Director Baird and Administrator Balczun to review the total cost of the CCD system and bring their recommendation for funding back to the Board in two weeks. Attorney Vitunac pointed out that nothing can be ordered by a public agency unless there are funds legally available to pay for it; therefore, if the County wants to order $1 -million plus in equipment, it has to make a decision that the bonds will be issued and start the ball rolling. Chairman Scurlock advised that we are already moving ahead on the bond issue in that they have decided not to refinance the $9.85 million issue, and bond council is preparing in-ducement resolutions. Director Baird advised that they are refining the numbers and they will be coming back to the Board with a cost breakdown and a request for authorization from the Board to go out for funding. Architect Charles Block pointed out that some decisions concerning the pouring of the slab and the installation of conduit for the Administration Building must be made prior to the decision on the overall costs, but Chairman Scurlock did not feel that was a problem as he believed Administrator Balczun and General Services Director Sonny Dean could identify the necessary 33 BOOK 1)6 FAGS 496 NOV 2 1936 BOOK `'r4„ 4 7 items that have to be done between now and when we get final approval of the overall costs. DISCUSSION RE SHERIFF'S ADMINISTRATION BUILDING The Board reviewed the following letter dated 11/19/86: November 19, 1986 R. T."T W DO B E C K • INDIAN RIVER COUNTY MEMBER FLORIDA SHERIFFS ASSOCIATION MEMBER OF NATIONAL SHERIFFS ASSOCIATION VE80 BEACH. FLOEIDA 32961-0008 NOV Iabn Honorable Don C. Scurlock, Chairman r RLE CEiIli Board of County Commissionersc� WARDCOU."M Indian River County `a� COMMISSIONIE s 1840 25th Street Vero Beach, FL 32960 Dear Doug: On September 16, 1986, the Board of County Commissioners awarded the contract for the construction of my new administration build- ing. The contract excluded the Alternate #1 which was the 14,000 square feet storage facility at a total cost of $148,000 or approximately $10.50 per square foot. I am requesting that you re-evaluate the need for this facility, not only for the protection from weather damage, but to also increase the security from theft and vandalism. Within the past week we have experienced two (2) incidents in which the fence was cut and theft occurred. Not only is there a loss of property, but also man-hours in that a complete inventory must be conducted anytime a theft occurs. I do not feel we will be able, at any time in the future, to add such a facility anywhere near the same cost. If you have any questions or need further information, please do not hesitate to contact me. Sincerely, R.. T. "Tim" Dobeck, Sheriff Indian River County 34 t `` f P. O. BOX 608 PHONE 569-6700 November 19, 1986 R. T."T W DO B E C K • INDIAN RIVER COUNTY MEMBER FLORIDA SHERIFFS ASSOCIATION MEMBER OF NATIONAL SHERIFFS ASSOCIATION VE80 BEACH. FLOEIDA 32961-0008 NOV Iabn Honorable Don C. Scurlock, Chairman r RLE CEiIli Board of County Commissionersc� WARDCOU."M Indian River County `a� COMMISSIONIE s 1840 25th Street Vero Beach, FL 32960 Dear Doug: On September 16, 1986, the Board of County Commissioners awarded the contract for the construction of my new administration build- ing. The contract excluded the Alternate #1 which was the 14,000 square feet storage facility at a total cost of $148,000 or approximately $10.50 per square foot. I am requesting that you re-evaluate the need for this facility, not only for the protection from weather damage, but to also increase the security from theft and vandalism. Within the past week we have experienced two (2) incidents in which the fence was cut and theft occurred. Not only is there a loss of property, but also man-hours in that a complete inventory must be conducted anytime a theft occurs. I do not feel we will be able, at any time in the future, to add such a facility anywhere near the same cost. If you have any questions or need further information, please do not hesitate to contact me. Sincerely, R.. T. "Tim" Dobeck, Sheriff Indian River County 34 t `` Chairman Scurlock pointed out that on the new site the confiscated storage building will be sandwiched between the Jail and the Sheriff's Administration Building, which will give more security. Commissioner Bird asked if some sort of an outside security system could be installed, and the Sheriff believed that such a system is probably available. However, he emphasized that weather is a factor and that his department is responsible for maintaining the various vehicles in the same condition they were when confiscated. While there is some covered storage available in the new building, it will not be sufficient to store large vehicles such as boats, airplanes, trucks, etc., and he could be sued for not maintaining the same condition. Chairman Scurlock pointed out that many law abiding residents do not have covered parking as they have made an extr--a------,,_ bedroom or den out of their garage, and he did not understand why we should have to provide covered storage for criminals' vehicles. Chairman Scurlock felt the bottom line here is that. the pit just is not bottomless, and there is a shortfall on several other projects. ON MOTION by Commissioner Eggert, SECONDED by Commissioner Bowman, the Board unanimously denied the Sheriff's request to include the confiscated storage building in the construction contract for the new Sheriff's Administration Building. LANDCLEARING/TREE REMOVAL VIOLATION The Board reviewed the following staff recommendation dated 11/7/86: 35 GOOK 6 6 Pb.)E4 jll ►10V 2 5 198 Fr___ -1.4 NOV 2 5 1988 BOOP( 66 PnUF 499 TO: The Honorable Members DATE: November 7, 1986 FILE: of the Board of County Commissioners DIVISION HEAD CONCURRENCE: LANDCLEARING/TREE REMOVAL VIOLATION: DAVID ELLER AND - - / - SUBJECT: JIM BOUDET CV -86-09-644 Robert M. K6a9ng,_31CP Planning & Development Director THROUGH: Art Challacombe Chief, Environmental Planning FROM: Roland M. DeBlois REFERENCES: Staff Planner Environmental Planning Section It is requested that the data presented herein be given formal consideration by the Board of County Commissioners at their regular meeting on November 25, 1986. DESCRIPTION & CONDITIONS: On September 5, 1986,County staff observed that parcel number 25-33-38-00001-0020-00002.0 had been cleared, including the removal of thirteen (13) protected trees prior to the issuance of tree removal and landclearing permits. The parcel is approximately 9.94 acres in size, and is located on the south side of Oslo Road (9th Street, S.W.), in the 7700 block range. The property is zoned IG, General Industrial District. In addition, staff observed that the landclearing and tree removal had occurred in association with the development of a right-of-way, approximately 60 feet wide and extending approxi- mately 1,300 feet southward from Oslo Road, which was being developed without County approval. The property is currently owned by Mr. David Eller, d/b/a/ Relle Properties, and was cleared under the direction of Mr. Jim Boudet, brother-in-law of Mr. Eller and adjacent property owner. In a meeting with staff on September 29, 1986, Mr. Boudet explained that the property had been cleared with permission from Mr. Eller, to provide access to his (Mr. Boudet's) proper- ty, located south of and adjacent to Mr. Eller's parcel. He indicated that he was not aware of the need for County permits for landclearing and tree removal, or for the establishment of a right-of-way. Mr. Boudet stated that he obtained the ser- vices of a Mr. Wilbur Bell to perform the landclearing opera- tion. Staff has not succeeded in locating Mr. Bell to contact him; the County Tax Collector's office does not have record of an occupational license under the name of Wilbur Bell. ALTERNATIVES & ANALYSIS: Section 231-6(a) & (b), Tree Protection, of the Code of Laws and Ordinances of Indian River County, Florida prohibits the performance of any tree removal, landclearing or grubbing unless tree removal and landclearing permits have first been issued by the County. The ordinance further specifies that a violation shall be punishable upon conviction by a fine not to exceed five hundred dollars ($500) per tree and landclearing activity or by imprisonment in the County jail for up to sixty (60) days, or both. 36 Based on the illegal landclearing and number of protected trees removed, staff requested on September 8, 1986, that Mr. Eller submit a voluntary payment of $7,000.00 and obtain after -the - fact permits. Mr. Eller responded in a letter dated September. 12, 1986, indicating that Mr. Boudet was responsible for obtaining appropriate permits for the landclearing and esta- blishment of a right-of-way. Neither Mr. Eller nor Mr. Boudet indicated they would submit the voluntary payment as requested by staff. STAFF RECOMMENDATION: Staff recommends that the Board of County Commissioners consi- der obtaining a voluntary payment of $7,000 dollars, in addi- tion to the requirement of after -the -fact permits. In the event that any said agreement is not forth -coming, staff recommends that the Board of County Commissioners grant staff the authorization to pursue available remedies in County Court. Staff Planner Roland DeBlois circulated photographs of the site, and advised that a copy of a letter received from Mr. Eller last Friday has been added to today's backup material. POST OFFICE DRAWER " E"•33 N.W. 2ND STREET* DEER FIELD BEACH, FLORIDA 33441, U.S.A.•PHONE 305-426-15000TELEX 51-9272 l November 20, 1986 Board of County Commissioners ; �'1')�'`"re< 1840 25th St. �yi'IL Vero Beach, FL 32960 V 1986 ATTN: Roland M. DeBloise r;; RE: Your letter of Nov. 7 1986 Rescheduling landclearing violation healing 1 g 9 v Dear Mr. DeBlois: This is to acknowlegde and thank you for your letter of November 7th, 1986. 1 appreciate the rescheduling of the hearing to November 25th at 9:30 a.m. I plan to be there myself if at all possible and I understand Jim Boudet will be there also. As a matter of interest, I purchased the property with the intent of building a water pump manufacturing plant there in the not to distant future which will employ from 60 to 100 people. We would like to .proceed on all the necessary permits as quickly as possible in order to make sure that we don't run into any "snags" which would effect our planning. In fact, we have already had preliminary discussions with Carter Engineering Assoicates to proceed in the permitting process. Once we see the "green light" in Indian River County for the whole process, we intend to put our Brevard factory site up for sale, (we have 7 acres on the Intra -coastal waterway and US No. 1) and move the factory to Vero. 37 BOOK r'9;F 50 BOOK 66 P,* I'm truly sorry that we've gotten off to a bad start on this property. It was not intentional, and we generally are known for being good business citizens' in the four communities and three countries in which our factories are presently located. Thank you for any consideration you can give us in this matter. Very truly yours, M $ W PUMP CORPO�RI *ION DAVID ELLER President 107 'P.S. For example, we would be pleased to cooperate with your Forestry Dept. and plant 13 new trees on the property. Let us know if that would be satisfactory. cc: Jim Boudet David Eller, President of Relle Properties, Deerfield Beach, Florida, explained that they purchased the property approximately one year -.ago and are ready to proceed with the permitting process for construction of a plant that will initially employ 60-100 persons. Not being aware of the County's requirement to obtain a permit for land clearing, his brother-in-law, Jim Boudet, hired Wilbur Bell to perform the landclearing operation. Apparently, Mr. Bell never obtained an occupational license from this county. If he had done so, he would have been informed of the restrictions in land clearing. Unfortunately, all attempts to locate him have been unsuccessful. Mr. Eller explained that in Brevard County a newspaper cannot accept an ad from a contractor unless it is printed that there is an occupational license, and he felt that is something this Commission might want to consider in order to get tighter control. Jim Boudet, 2002 Balboa, Vero Beach, explained that although he was involved in building the Oceanspray and Hercules plants off of Oslo Road, he now spends most of his time in the citrus business in Costa Rica. He stated that he received Mr. Bell's name from Ben Stewart who put in the culvert, and stressed that most of the trees that were cut down were growing in the path of the access road. 38 _I Commissioner Bowman believed that Ben Stewart is from St. Lucie County and perhaps that is where we should look for Wilbur Bell. Mr. DeBlois confirmed that the 13 pine trees of 8" or more in diameter were removed from the 50-60 ft. wide path for the access road and the area along the path had been underbrushed. Commissioner Bird asked what the normal procedure is on this, and Robert. Keating, Director of Planning 6 Development, explained that if the owner had requested a road during the site plan process, staff would have determined the appropriate alignment for the road in order to save as many trees as possible. Commissioner Eggert asked if we had the option to request replacement of the trees, and Chairman Scurlock explained that we have the option of a fine or replanting, or both. He felt that the appropriate thing in this case would be a fine because he did not feel there has been any willful intent to break the law or destroy the environment. He noted that these individuals have been involved in the citrus business for many years, and when agricultural land is cleared, the process is a little bit different. Fred Mensing, resident of Roseland, recalled that the County staff held a workshop for people in the land clearing business, and he felt that if out-of-town people were going to do the job, then they should know the restrictions as well. MOTION WAS MADE by Commissioner Bird, SECONDED by Commissioner Bowman, that based on the circumstances, the Board require the property owner to submit a $500 fine and obtain an after -the -fact permit with the understanding that as part of the pending site plan approval, the owner agrees to mitigate the situation by replacing the 13 pine trees with trees of reasonable size as determined by staff. 39 BOOK F'�GE 50 AAV 2 5 1986 BOOK 6 6 PlgGE 5.03 Under discussion, Commissioner Bowman suggested that the replacement trees be at least 8" in diameter, and expressed her concern about pine trees being considered trash trees. THE CHAIRMAN CALLED FOR THE QUESTION. The Motion was voted on and carried by a vote of 4-1, Commissioner Bowman dissenting. Commissioners Eggert and Wheeler wished to see the County do some public relations work on this subject through newspapers and radio, and after that was done, they felt they would be willing to get a lot tougher on these violations, especially with regard to the land clearing contractor. Attorney Vitunac suggested that workshops be held with St. Lucie and Brevard County staffs informing them of Indian River County's.restrictions in tree removal and land clearing. With the Board's permission, the Legal Dept, will try to find Wilbur Bell and take him to court for his part in this violation. The Board indicated their approval. REQUEST FOR STOP SIGNS IN OSLO PARK David Myers, 2535 19th Ave., SW, presented the following request for installation of SLOW and STOP signs in Oslo Park Sub.: BOARD OF COUNTY COMMISSIONERS NOVEMBER 18, 1986 INDIAN RIVER COUNTY 1840 25th St. VERO BEACH' FLORIDA To Whom it May Con& ern: On March 29th.,1986, Iwrote a letter regarding to the high speed traffic in frount of my house at 1535 19th. ave sw., Oslo Park... I asked for a STOP sign to installed at the intersection of 19th ave. south west and 15th Street SW. and/or 16th.Street sw. The Commissioners at that time had a couple of SLOW signs installed...Thanks, But no one seems to take them serious... Again, Im very concerned about the safety of my children and the other children in our neighborhood. PLEASE include this matter on your next agenda meeting as soon as possible... Please Note Map attached and Area NamesW/signatures 1535 th. ave. sw/ .SINCEREL, Oslo Par . Vero Beach, Fla. 562-8361 �- Davi Myer 40 Public Works Director Jim Davis explained that the language in the DOT Green Book says that it is not a good practice to install a stop sign just to slow down traffic, but Attorney- Vitunac advised that the County has the right to install stop signs wherever it wants, and does not have to follow the Green Administrator Balczun recommended that -we give the Sheriff's Department at least a month to vigorously enforce the speed limit before taking any action on the installation of signs. MOTION WAS MADE by Commissioner Bird, SECONDED by Commissioner Eggert, that the County Administrator bring this matter back to the Board in 30 days after the Sheriff's Department has had a chance to enforce the existing traffic regulations vigorously. Mr. Myers pointed out that the area is growing rapidly and that 19 people have signed a petition in support of having a stop sign installed. Director Davis explained that although the entire subdivision is posted for 30 mph, those signs are not posted on every street. THE CHAIRMAN CALLED FOR THE QUESTION. The Motion was voted on and carried unanimously. TRANSFER OF WGYL TOWER LEASE The Board reviewed the following letter dated 11/18/86: tt. 41 BOOK F'�c. NOV 2 BOOK 66 FA;F 50 THE TREASURE COAST'S NUMBER ONE STATION 1500 20th Street - Vero Beach, Florida 32960 TE 2923 ��►�-�'j$ �,Telephone (305) 567-8366 c' NOV 1086 N N RECE11rZ® November 18, 1986 BOARD cau; ti Doug Scurlock, Chairma com I SIONERS Tndian River County Com bion 1840 25th Street Vero Beach, F1 32060 Dear Commissioner Scurlock; WGYL Radio Corp. respectively request approval from the commission to assign the license on the property we lease from the county, for use as a tower site, to Treasure Coast Broadcasting Company. Limited Partnership. As you are aware WGYL Radio Corp. has sold it's interest in WGYL-FM and the transfer has been approved by the F.C.'C. Could the commission, at it's next regular meeting issue such approval, and execute any documents that be be npr_essary'to effect the assignment. Sincerely, d Chris Hubbard, Pres. WGYL Radiri Corp. Commissioner Bird asked if there is anything in the existing lease that we feel uncomfortable about that we would consider changing in the transfer, and Attorney Vitunac advised that the lease was in order. ON MOTION by Commissioner Bird, SECONDED by Commissioner Wheeler..,the Board unanimously approved the transfer of the lease with WGYL for tower space to Treasure Coast Broadcasting Company, Limited Partnership, and authorized the Chairman's signature. LEASE TRANSFER WILL BE PUT ON FILE IN THE OFFICE OF CLERK TO THE BOARD WHEN FULLY EXECUTED AND RECEIVED 42 DISCUSSION ON SANDRIDGE GOLF CLUB The Board reviewed the following memos dated 11/20/86: TO: The Honorable Members of ®ATE: November 14, 1986 FILE: the Board of County Commissioners SUBJECT: FINANCIAL STATUS - SANDRIDGE GOLF COURSE 19 REFERENCES: FROM: Charles P. Balczun REFERENCES: NOV '„86 County Administrator as Attached you will find a Financial Status Report for the Sandridge Golf Course construction project. That report is organized as follows: SCHEDULE A Golf course construction costs if contract IS awarded to build a clubhouse. SCHEDULE B Golf course construction costs if contract IS NOT awarded to build a clubhouse. SCHEDULE C C-1 through C-7 set forth data in support -of Schedules A and B. Please note that if we proceed with clubhouse construction, we anticipate an unfavorable project budget variance of $176,495. In the event we do not proceed with that construction, we antici- pate a favorable variance of some $77,276. The data set forth in the attached schedules reflects actual costs incurred or outstanding encumbrances as well as our best estimates for certain items which have yet to be bid and/or ac- quired. We estimate a maximum aggregate variance of some $15,000 in this regard. - Staff recommends that the County not proceed with construction of the clubhouse at this time unless of course you elect to trans- fer or appropriate between $176,000 and $191,000 to underwrite costs incidental to that construction. We are currently inquiring into the availability and cost(s) of temporary substitute structures and will report that infor- mation to you upon receipt. Please call me if you have any questions. 43 BOOK }'; 6 NOV 2 5 1986 BOOK 66 DGr.50 7 TO: The Honorable Members of DATE: November 20, 1986 FILE: the Board of County Commissioners SUBJECT: THRU: Charles P. Balczun County Administrator FROM ; L- S- "Tommy" Thom IJRO EFERENCE • Intergovernmental S• Coordinator I understand you have received Joe Baird's financial report on the golf course. As you may know, we have had several meetings since Joe furnished this information and we still feel there will be a shortfall of $175,000 to $200,000 if we complete all items that should be a part of the new golf course. It has also been determined by everyone who has been involved that the 10,000 feet of golf cart path must be completed before the golf course can open. Also, two bridges must be constructed across Lateral "G" canal. It is my recommendation that the golf clubhouse not be built at this time so that the cart paths and bridges can be completed. It is our best estimate that this will still leave approximately $75,000 to complete all of the other items that may be necessary as well as funds for the temporary clubhouse. From a purely financial point of view, the Board may want to consider an interfund transfer in the amount of $200,000 to fully complete this project. I have checked with Ed Fry, County Auditor, and he says this can be done. I have also confirmed this with Arthur Young Associates, our outside auditors. OMB Director Joe Baird presented the following cost analysis: 44 11/24/86 ANALYSIS OF GOLF COURSE CONSTRUCTION COSTS M REVENUE VARIANCE ORIGINAL CURRENT FAVORABLE ESTIMATE ESTIMATE (UNFAVORABLE) Bond Proceeds 2,400,000 2,406,526 6,526 Interest Income 15,000 49,125 34,125 TOTAL REVENUE , 15,000 T,455,651 40,651 ANALYSIS OF GOLF COURSE CONSTRUCTION COSTS IF CLUBHOUSE IS ELIMINATED REVENUE VARIANCE ORIGINAL CURRENT FAVORABLE ESTIMATE ESTIMATE (UNFAVORABLE) Bond Proceeds 2,400,000 2,406,526 6,526 Interest Income 15,000 49,125 34,125 TOTAL REVENUE 2,415,000 2,455,651 40,651 EXPENSE ORIGINAL COUNTY'S VARIANCE ARCHITECT CURRENT FAVORABLE ESTIMATE ESTIMATE (UNFAVORABLE) Architect 110,000 117,600 (7,600) Site Work 135,000 125,458 9,542 Const. of Golf Course 1.,300,000 1,516,634 (216,634) Clubhouse (1) 250,000 16,625 233,375 Maintenance Building 100,000 107,812 (7,812) Golf Cart Equip. Bldg. 75,000 76,532 (1,532) Equipment 200,000 208,307 (8,307) Grow -in Costs 175,000 175,000 -0- Capitalized Interest 15,000 15,000 -0- Contingency 55,000 -0- 55,000 ` TOTAL EXPENSE 2,415,000 2,358,968 56,032 FAVORABLE VARIANCE 96,683 NOTE: Clubhouse Expenses Incurred (1) Architect (85% of Contract) 14,500.00 Permit & Tests 390.00 Water System 1,600.00 Other 134.40 TOTAL. �6 EXPENSE ORIGINAL. COUNTY'S VARIANCE ARCHITECT CURRENT FAVORABLE ESTIMATE ESTIMATE (UNFAVORABLE) I Architect 110,000 117,600 (7,600) Site Work 135,000 125,458 9,542 Const. of Golf Course 1,300,000 1,516,634 (216,634) Clubhouse (1) 250,000 254,725 (4,725) Maintenance Building 100,000 107,812 (7,812) _ Golf Cart Equip. Bldg. 75,000 76,532 (1,532) Equipment 200,000 208,307 (8,307) Grow -in Costs 175,000 175,000 -0- Capitalized Interest 15,000 15,000 -0- Contingency 55,000 -0- 55,000 TOTAL EXPENSE 2,415,000 2,597,068 (182,068) UNFAVORABLE VARIANCE (141,417 45 BOOK t 6 P,-, �c 50 NOV 2 5 1986 NOV 2 5 1986 -;-�i BOOK PFgGc �� Chairman Scurlock pointed out that there is not an actual shortfall on this project; this is what we anticipated in the very beginning. We had a bond issue of $2.4 million, which netted a certain amount of money, and the concept always was that we would make those dollars go as far as possible and try and build this facility, and do as much as we could in the first phase until additional needs arose and revenue became available, including donations. In fairness, the Chairman felt there has been some connotation that perhaps something was mismanaged or forgotten. However, that is really not the case, and he felt that should be made very clear. He believed that Commissioner Bird and staff have done a very good job in moving forward on this project. Commissioner Bird stressed that the bottom line is that we need $141,000 in order to complete the project and build the clubhouse, the cart paths, the bridges, the electric cart storage building and pave the parking areas. We have received bids on the clubhouse, the cart storage building, and parking lot, that are on hold right now, and we need to decide whether we are going to go ahead and award those contracts or at least a portion of them. He felt we should go ahead and start the cart storage building immediately, because that operation is critical to opening the golf course. Commissioner Bird wanted to see what our options are for generating the additional $140,000 that we need to complete the project. He confirmed that the cart paths are included in the $140,000. Chairman Scurlock felt that a golf course, especially one of this professional nature, was a primary attraction for tourists, and pointed out that a tourist tax would be a potential source of revenue. From the beginning he had felt that a temporary facility would be a good idea, because he believed we are going to need 45,000-50,000 rounds of golf to make this project self supporting. He felt right now the essential items are the cart paths and the bridges. 46 M M M Commissioner Bird agreed, but preferred to go ahead and complete the total project if there was any possible way to do it. Chairman Scurlock pointed out that even though we are only two months into our fiscal year, we already are experiencing a tightening in our budget. Commissioner Eggert felt that our main priority is to get the golf course open. Architect Charles Block believed there had been somewhat of a commitment to build a clubhouse because he was hired to design a facility, but Chairman Scurlock emphasized that from day one the commitment was to get the most we could from $2.4 million and build the golf course first. Administrator Balczun emphasized the need for additional money for 3 or 4 other County projects and suggested that we go ahead on the cart paths, the storage building, the bridges, and the parking lot, before coming back and discussing the remainder of the project. Golf Pro Bob Komarinetz informed the Board that a considerable savings would be realized if we purchase our carts in the very near future. Chairman Scurlock advised that Indian River Estates have indicated a desire to work with the County in arranging to have their temporary sales office moved to the golf course site. This facility has restroom facilities and it is approximately 24,000 square feet. He would like to pursue obtaining that facility, regardless of the outcome of the golf course project, because it could be used at the County Fairgrounds. Intergovernmental Relations Director Tommy Thomas noted that we need to start on the paths tomorrow, and until we know the direction we are going in, we don't have the money for the paths. 47 N01y' 2 5 1986 BOOK U6 PAul-510 NOV 2 5 ?Q,P BOOK �F�r,� 511 ON MOTION by Commissioner Wheeler, SECONDED by Commissioner Eggert, the Board unanimously committed to the construction of the bridges, cart paths, and cart storage building, and the paving of the parking lot, and agreed to hold off on the construction of the clubhouse until further financial information is available. Director Thomas emphasized that a decision has to be made on the clubhouse pretty soon, and Director Baird questioned the validity of the low bid because the other bidders might object to the low bid because of the deletion of the clubhouse. ON MOTION by Commissioner Bird, SECONDED by Commissioner Eggert, the Board unanimously directed staff to proceed on the bids on the 4 items in a lawful and legitimate manner as determined by the County Attorney and report back to the Board. Richard Schuler, Whipporwill Lane, felt it might be a mistake to pursue temporary quarters for the clubhouse because of the complications in hooking up water and sewer. He suggested that we go ahead with just the shell of the clubhouse and finish off the interior as funds become available, but Commissioner Bird pointed out that we may not be able to get a Certificate of Occupancy unless the interior is finished. Commissioner Bird advised that they would work hard on this $141,000 and see what we can come up with. He was sure that there were individuals in the community who would consider loaning that amount to the County perhaps on some preferential basis. APPOINTMENTS TO TOURIST DEVELOPMENT COUNCIL The Board reviewed the following memo dated 11/24/86: 48 TO: Board of County Commissioners ATE' November 24, 1.986 FILE: FROM: Gary C. Wheeler County Commissioner SUBJECT: Indian River Tourist Development Council REFERENCES: I would like to recommend the following appointments to the Indian River Tourist Development Council: Gary C. Wheeler, County Commissioner George Bunnell, Town of Indian River Shores Councilman William Cochrane, City of Vero Beach Mayor Terry Reynolds, Representative of the Dodger Conference Center Organization Samuel Pascal, General Manager of Driftwood Inn and Resort Paul Kelley, Owner of Aquarius Resort Motel Richard C. Bireley, Jr., Retail business Robert Gourley, V.P. & General Manager of WTTB Radio Station John Morrison Commissioner Bird noted that Bill Cochrane has decided not to run for City Council again, but Commissioner Wheeler did not feel that would be a problem because the budget work and other things have to be done by January 27, 1986. However, he would like to see the bulk of it done by Christmas so that we can get this on the referendum for the March election. ON MOTION by Commissioner Eggert, SECONDED by Commissioner Bowman, the Board unanimously appointed to the Indian River Tourist Development Council the persons recommended by Commissioner Wheeler and these names are to be included in Resolution 86-102 adopted at the meeting of 11/18/86. iL 41_ 49 BOOK �,{ s �� r NOV 2 5 1936 11/10/86(B4)LEGAL(Bnm) BOOK66 ��n 513 RESOLUTION NO. 86- 102 A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, ESTABLISHING AND APPOINTING THE MEMBERS OF THE COUNTY TOURIST DEVELOPMENT COUNCIL, PURSUANT TO SECTION 125.0104, FLORIDA STATUTES; INDICATING THE INTENTION OF THE COUNTY TO CONSIDER THE ENACTMENT OF AN ORDINANCE LEVYING AND IMPOSING A TOURIST DEVELOPMENT TAX; ESTABLISHING THE DUTIES TO BE PERFORMED BY THE TOURIST DEVELOPMENT COUNCIL; AND ESTABLISHING THE TIME WITHIN WHICH SAID COUNCIL IS TO PERFORM SUCH DUTIES. WHEREAS, Section 125.0104, Florida Statutes, the "Local Option Tourist Development Act" authorizes any County in th is State to levy and impose a tourist development tax on the exercise within its boundaries of the taxable privilege of renting, leasing, or letting for consideration any living quarters or accommodations in any hotel, apartment hotel, motel, rooming house, mobile home park, recreational vehicle park, or condominium for a term of six (6) months or less; and WHEREAS, the Board of County Commissioners of Indian River County hereby indicates its intention to consider the enactment of an ordinance levying and imposing a one percent (1%) or two percent (2%) tourist development tax; and WHEREAS, Section 125.0104, Florida Statutes, requires that at least sixty (60) days prior to the enactment of an ordinance levying a tourist development tax, the governing Board of the County shall adopt a resolution establishing and appointing the members of a tourist development council; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER. COUNTY, FLORIDA, AS FOLLOWS: 1. The foregoing recitals are affirmed and ratified in their entirety. 1 r 2. There is hereby established and appointed a County "Tourist Development Council", consisting of the Chairman of the Board of County Commissioners of Indian River County or another member of the Board of County. Commissioners as designated by the Chairman; two (2) elected municipal officials, one (1) of whom shall be from the most populous municipality in the County; three (3) owners or operators of motels, hotels, recreational vehicle parks, or other tourist accommodations within the County; and three (3) persons who are involved in the tourist industry and who have demonstrated an interest in tourist development, but who are not owners or operators of motels, hotels, recreational vehicle parks, or other tourist accommodations. 3. These specific persons who shall comprise the Indian River County Tourist Development Council shall be: 1. Gary C. Wheeler 2. George Bunnell,. Town of Indian River Shores Councilmai 3. Willi am Cochrane C ity of Vero Beach Mayor 4. Terry Reyn olds, Representative oof t e odger Conference Cente- zan 5. Sam Pascal, General Manager of Driftwood Inn and Resort 6. Paul Kelley, Owner of Aquarius Resort Motel 7.- Richard C. Bireley, Jr., Retail business - President Beach Association 8. Robert Gourley, Vice President $ General Manager of WITB Radio Station g, John Morrison - Member of Beach Preservation and Restoration Committee 4. The Council shall prepare and submit to the Board of County Commissioners of Indian River County a plan for tourist development. The plan shall set forth the anticipated net tourist development tax revenue to be derived by the County for the twenty-four (24) months following the levy of the tax; the tax district in which the tourist development tax is proposed, if such district is other than the entire County; and a list, 1n the order of priority, of the proposed uses of the tax revenue by specific project or special use. -The plan shall include the 2 NOV 2 5 1986 BOOK 66 yi Boos 66 approximate cost or expense allocation for each specific project or special use. 5. The Tour-ist Development Council shall consider only the following specific purposes or special uses: _--- a. to acquire, construct, extend, enlarge, remodel, repair, improve, maintain, operate, or promote one (1) or more publicly owned and operated convention centers, sports stadiums, sports arenas, coliseums, or auditoriums within the County. b. to promote and advertise tourism in the State of Florida and nationally and internationally. C. to fund convention bureaus, tourist bureaus, tourist information centers, and news bureaus as County agencies or by contract with the chambers of commerce or similar associations in the County. d. to finance beach improvement, maintenance, renourishment, restoration, and erosion control. 6. The plan for tourist development proposed by the Tourist Development Council shall be completed and submitted to the Board of County Commissioners for approval no later than January 16, 1987. 7. In all matters the Tourist Development Council shall be governed by compliance with Section 125.0104, Florida Statutes, 1985, as amended by Chapter 86-4, Laws of Florida. The foregoing resolution was offered by Commissioner _Eggert _ who moved its adoption. The motion was seconded by Commissioner _ Bowman and, upon being put to a vote, the vote was as follows: KI M M RESOLUTION NO. 86- 102 Chairman Don C. Scurlock, Jr. Aye Commissioner Carolyn K. Eggert Aye Commissioner Richard N. Bird Aye Commissioner Margaret C. Bowman Aye Commissioner Gary C. Wheeler' Aye The Chairman thereupon declared Resolution No. 86-. 1.02 duly passed and adopted this 18th day of November 1986, BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA By G on .scur oc r. COUNTY FAIRGROUNDS The Board reviewed the following memo dated 11/19/86: TO: Board of County Commissioners FROM: Charles P. Vitunac, County Attorney DATE: November 19 1986 RE: AGENDA - BCC MEETING 11/25/86 FAIRGROUNDS As a result of direction from the Board of County Commissioners at the last Board of County Commissioners' meeting, this office would like to suggest the following as a possible resolution to all problems concerning the firemen's annual fair held at Kiwanis-Hobart Park. Mr. Wally Rich from the Department of Agriculture, Division of Fairs and Expositions, has agreed with us if the County sponsors a County fair, the State will permit the fair as long as the County complies with the State rules and regulations. In other words, the Indian River County Fair Association, Inc. is not necessary for there to be a State -approved fair in Indian River County. Therefore, I would recommend that our office be authorized to take the necessary steps to abolish the Fair Corporation. Simultaneously with the abolition of the Fair Corporation, the County Administrator has indicated that he will create a 53 BOOK 516 NOV 2 5 1986 BOOK 66 Division of Fairs and Expositions beneath the Department of Recreation. It would become the responsibility, of this County division to negotiate with the firemen for holding the annual County fair. This written agreement could be for a term of years such that the firemen could obtain financing for any permanent construction which needs to be built at the fairgrounds. The Division of Fairs and Expositions would also be responsible for operating the fairgrounds property during the remaining 50 weeks of the year. We request direction from the Board to proceed in this manner. Commissioner Bird felt this makes a lot of sense. ON MOTION by Commissioner Bird, SECONDED by Commissioner Eggert, the Board unanimously authorized the County Attorney's office to take the necessary steps to abolish the Fair Corporation. DOUGLAS SCHOOL LEASE The Board reviewed the following memo dated 11/19/86: TO: The Board of County Commissioners DATE: November 19, 1986 SUBJECT: las School Lease FROM:wi P. Wilson ant County Attorney Attached hereto is the original Lease prepared by this office for the purpose of leasing the Douglas School to the Wabasso Progressive Civic League, Inc. This Lease has been prepared in the same basic form as other agreements between the County and nonprofit service organizations. .1 will be happy to answer any questions you may have about this Lease at the November 25th meeting of the Board of County Commissioners. 54 j 11/17/86(J3)LEMnm) LEASE This lease, entered into this 25th day of November 1986, by and between Indian River County, a political subdivision of the State of Florida, whose mailing address is 1840 25th Street, Vero Beach, Florida 32960, hereinafter referred to as "Lessor" and the Wabasso J Progressive Civic League, Inc., a corporation not for profit, organized under the laws of the State of Florida, whose mailing address is P. O. Box 786, Wabasso, Florida 32970, hereinafter referred to as "Lessee": W I T N E S S E T H 1 In consideration of the sum of One Dollar ($1.00) per year and in consideration of the public benefit and welfare which is enhanced by virtue of the Wabasso Progressive Civic League's presence on the property, Lessor does hereby lease unto Lessee the following described premises, to wit: The North 50.00 feet of the South 112.50 feet of the West 54.5 feet of the East 62.00 feet of the following described property: From the Northeast corner of the Northwest Quarter of the Northwest Quarter run South 210 feet; thence West 210 feet to the Point of Beginning; thence West, 231 feet; thence South, 780 feet; thence East 441 feet; thence North 360 feet; thence West 210 feet; thence North 420 feet to the Point of Beginning. Less the East 30 feet for road right-of-way. All of the above lying in Section 32, Township 31 South, Range 39 East, Indian River County, Florida, commonly known as The Douglas School Cafeteria. To have and to hold unto the Lessee for a term of twenty (20) years commencing on the date set forth above, for the purpose of establishing an assembly hall, and subject to the limitations and conditions as hereinafter set forth. This lease shall terminate automatically if the Lessee is dissolved and shall terminate upon sixty (60) .: 6 1 BOOK 0 f'�GE V 2 5 1986 BOOK FA )U1. days' prior written notice to Lessee that the property is needed for an overriding public purpose. Z. The Lessee shall establish reasonable rules and regulations for the use of the building by other civic groups and members of the general public. Such rules and regulations shall be subject to the approval of the Lessor. 3. The Lessee shall maintain the building, fixtures and premises in a proper, fit and reasonable manner at all times. 4. The Lessee shall have the right to operate and allow concessions which are not unlawful or for immoral purposes, and the Lessee shall not sell, serve or allow to be consumed any beer, wine, liquor or other alcoholic beverages on the premises. 5. The Lessee shall pay for all utilities including but not limited to electricity, telephone, water and gas, which they determine necessary to service the premises. 6. The Lessee shall have the right to sublet the building for purposes consistent with this lease. However, the Lessee shall not discriminate between groups, classes or individuals with Y r9 respect to an fees charges or P availability of the premises. Indian River County, its agencies and departments shall be allowed to use the facility without charge at such times and in such a manner so as not to conflict with Lessee's schedule. 7. Lessee shall at all times 'maintain comprehensive general liability insurance with limits of not less than $100,000.00 per occurrence and $300,000.00 aggregate, naming the County as an additional insured and providing the County with proof of same. In the event Lessee contracts to construct improvements upon the premises as described in paragraph 10 herein, all contractors shall be licensed and insured as required by state and county law 01 M M - and such contractors shall provide proof of insurance to County prior to commencing work on the premises. 8. Lessor shall have no responsibility whatsoever .for any items of personal property brought onto the premises by Lessee, its members, guests or invitees. 9. It shall be the duty of the Lessee to operate the premises at all times for the convenience, benefit and welfare of the public. Said operation shall always be conducted in a clean, wholesome and proper manner, provided further that the manner of operation of the building shall always be subject to approval of the Lessor and that if any time said premises are not operated in a manner entirely satisfactory to the Lessor, or in the event the Lessee otherwise defaults under this lease, then Lessor shall have the right to notify the Lessee in writing of the default and immediately terminate this lease. 10. No structure of any kind whatsoever shall be built and the existing structure shall not be enlarged without the express written approval of the County. Lessee shall be permitted to remodel the building within twelve (12) months of the date provided herein and shall perform said work in compliance with all applicable state and local laws including submittal of an application for site plan approval and building permits, if necessary. 11. Lessee does hereby agree to indemnify and save the County harmless from any and all claims, liability, losses and causes of action which may arise out of this lease agreement or the Lessee's activities in the demised premises. The Lessee shall pay all claims and losses of any nature whatsoever in connection therewith, and shall defend all suits, at the County's request, in the name of the County when applicable and pay all costs and judgments which issue therefrom. i.4 3 BOOK NOV 2 5, 1936 11 :T BOOK 6 6 FfAC,F 521 IN WITNESS WHEREOF, Indian River County and the Wabasso Progressive Civic League, Inc. have caused this agreement to be executed in their respective names. Signed, sealed and delivered BOARD OF COUNTY COMMISSIONERS in e presence of: OF INDIAN RIVER COUNTY, a,11 FLORIDA i ss By: c Don C. Scurlock, Jr.�/ Ch a i rma n Pit s — As to Lessor Attest: Fredb Wrig t, Clerk of C cui�t.�Court � ' "LESSOR" ON MOTION by Commissioner Eggert, SECONDED by Commissioner Wheeler, the Board unanimously approved the lease for the Wabasso Progressive Civic League, Inc. to lease the Douglas School, and authorized the Chairman's signature. AUTHORIZATION TO NEGOTIATE PURCHASE OF HOWELL-CHAPMAN PROPERTY Assistant County Attorney recalled that the Board authorized the condemnation process in order to acquire this piece of beachfront property on north AIA because the owner refused to sell. However, the owner has offered the property for sale for $3.6 million, and the State will contribute at least $2.5 million, which is the amount of the appraisal for condemnation. There are some questions concerning the appraisal with regard to .the amount of beachfront footage. The State survey came up with 1380 ft. frontage, but the county's appraisal is for 1.460 ft. He recommended that we submit an offer of $2.5 million as he has 58 reason to believe that the owner may be motivated to sell the property in anticipation of the changing tax laws for 1987. Commissioner Bird noted that if we reach an agreement for more than the $2..5 million set aside by the State, we would have to find a way to come up with the extra amount. Chairman Scurlock understood that Mrs. Lowenstein has offered to sell a piece of beachfront property for approximately $1500 a lineal foot, which is a pretty good offer. He did not know where we would come up with that money, but he felt that any additional frontage we can acquire along that beach would be well worth it, because they are not making any more of it. ON MOTION by Commissioner Wheeler, SECONDED by Commissioner Bowman, the Board authorized staff to offer $2.5 million for the purchase of the Howell - Chapman parcel. LIBRARY COMMITTEE REPORT Commissioner Eggert explained that before Commissioner Pat Lyons retired, he commented that instead of hiring a coordinator, he felt that we need a consultant to draw up a building program for the libraries. She reported that the Public Library Advisory Committee voted to recommend that a consultant be brought on board. ON MOTION by Commissioner Bowman, SECONDED by Commissioner Bird, the Board unanimously authorized Commissioner Eggert and Administrator Balczun to come up with a request for a proposal and bring it back to the Board. TRI -COUNTY COUNCIL OF LOCAL GOVERNMENTS AGREEMENT The Board reviewed the following memo dated 11/24/86: NOV 2 5 1986 59 BOOK 66 F'j'i GE .:C. NOV 25 1 26 BOOK 6 Pi D;: 5' TO: Commissioner Margaret C. Bowman DATE: November 24, 1986 SUBJECT: Agreement to Establish Tri -County Council of Local Gpoolernments FROM: JaP. Wilson istant County Attorney I have reviewed the above -referenced document and find that it is in proper legal order. Accordingly, I recommend that the Board execute this document if it desires to continue as part of the Tri -County Council of Local Governments. If you have any questions or desire to make any amendments to these documents, please contact me. Commissioner Bowman felt that it would be a good idea for Indian River County to remain in this group because it provides a good exchange of information. Currently they are proposing to bring pressure to bear on the Legislative Delegation for adequate funding for the Public Defender's Office and also pushing hard for another bridge down at Walton Road which could impact our County if those people down there ever had to evacuate. Chairman Scurlock did not object to the County remaining a member of the Tri -County Council, but did not want to give them any authorization to spend any money for administration. Commissioner Eggert noted that Section 6 - Finance 6 Admin- istration - gives them that right. ON MOTION by Commissioner Eggert, SECONDED by Commissioner Bird, the Board instructed the Legal Dept. to amend the agreement by deleting Section 6 and bring it back to the Board for approval. 60 M M There being no further business, on Motion duly made and seconded, the Board adjourned at 12:00 o'clock noon. ATTEST: Clerk Chairman 61 f'6 594 NOV 2 5 1986 BOOK 1) ME