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HomeMy WebLinkAbout11/17/1987r Tuesday, November 17, 1987 The Board of County Commissioners of Indian River County, Florida, met in Regular Session at the County Commission Chambers, 1840 25th Street, Vero Beach, Florida, on Tuesday, November 17, 1987, at 9:00 o'clock A.M. Present were Don C. Scurlock, Jr., Chairman; Margaret C. Bowman, Vice Chairman; Richard N. Bird; Carolyn K. Eggert; and Gary C. Wheeler. Also present were Charles P. Balczun, County Administrator; Charles P. Vitunac, Attorney to the Board of County Commissioners; Joseph Baird, OMB Director; and Barbara Bonnah, Deputy Clerk. The Chairman called the meeting to order, and Administrator Balczun led the Pledge of Allegiance to the Flag. ADDITIONS TO THE AGENDA/EMERGENCY ITEMS Chairman Scurlock requested the deletion of Item 8A - Public Hearing for transfer of ownership from Jones Intercable, Inc. - as staff has recommended that it be tabled until the meeting of December 8, 1987, to allow for further negotiation. Administrator Balczun requested the addition of approval of travel expenses for interviewing candidates for the position of risk manager, Attorney Vitunac requested the deletion of 6E on the Consent Agenda - Florida Convalescent Centers Inc. Bond Refinancing - because the bond documents did not arrive in time, and also requested the deletion of Item 13 - Firemen's Fair Agreement - which needs further negotiation. Commissioner Bird requested the addition of a report on the Parks & Recreation Committee meeting of November 11, 1987. ` ®v 1�� 19,E BOOK® r'.. �E 96 r NOV 17 1937 800K 70 O PAF. 97 ON MOTION by Commissioner Eggert, SECONDED by Commissioner Bowman, the Board unanimously added and deleted the above items. APPROVAL OF MINUTES The Chairman asked if there were any corrections or additions to the Minutes of the Regular Meetings of October 20, 1987, or October 27, 1987. There were none. ON MOTION by Commissioner Eggert. SECONDED by Commissioner Bird, the Board unanimously approved the Minutes of the Regular Meetings of 10/20/87 and 10/27/87, as written. CONSENT AGENDA A. Approval of Renewal Application for Permit to Carry a Concealed Firearm The Board reviewed the following memo dated 11/6/87: TO: Board of County Commissioners DATE: November 6, 1987 FILE: FROM: Charles P. Bal czun County Administrator SUBJECT: REFERENCES: PISTOL PERMIT RENEWAL The applicant named below has applied thru the ClerO s Office for renewal of his pistol permit: Vernon H. Luhr All requirements of the ordinance have been met and are in order. K ON MOTION by Commissioner Wheeler, SECONDED by Commissioner Bowman, the Board unanimously approved the renewal application for a permit to carry a concealed firearm for Vernon H. Luhr. B. Substitution of Maintenance Bond for Tierra Linda Estates Subdivision The Board reviewed the following memo dated 11/6/87: TO: The Honorable Members of DATE: November 6, 1987 FILE: the Board of County Commissioners DIVISION HEAD CONCURRENCE: ObertKea ing ICP SUBJECT: SUBSTITUTION OF MAINTENANCE Planning & De elo ent Director BOND FOR TIERRA LINDA nn DD ESTATES SUBDIVISION THROUGH: Stan Boling Chief, Current Development FROM: Robert E. Wiegers? REFERENCES: tierra Linda Staff Planner BWIEG2 It is requested that the data herein presented be given formal consideration by the Board of County Commissioners at their regular meeting of November 17, 1987. DESCRIPTION AND CONDITIONS: On October 20, 1987, the Board of County Commissioners granted final plat approval to Tierra Linda Estates Subdivision and accepted the normal warranty maintenance agreement.. covering publicly dedicated road and drainage improvements along with a maintenance bond guaranteeing the warranty maintenance agreement. The original maintenance bond was for an amount of $19,786.00. The developer, pursuant to a request from the Utilities Department, has now submitted a maintenance bond to cover road, drainage, and utilities improvements. The new bond is in the amount of $61,788.00. The developer is now requesting that the Board release all responsibility for, and void, the original $19,786.00 maintenance bond and accept the $61,788.00 maintenance bond in its place. ANALYSIS: The County Attorney's office has approved: 1. the termination of the $19,786.00 maintenance bond; and 2. the replacement bond for the amount of $61,788.00. RECOMMENDATION: Staff recommends that the Board of County Commissioners release all responsibility for, and void, the original $19,786.00 mainte- nance bond, and accept the $61,788.00 maintenance bond in its place. 3 BOOK 70 xE 98 SOV 1,-1.1987 NOV 17 1987 BOOK 70 PAGE 99 ON MOTION by Commissioner Wheeler, SECONDED by Commissioner Bowman, the Board unanimously released all responsibility for and voided the original $19,786 maintenance bond for Tierra Linda Estates Subdivision, and accepted the $61,788 bond in its place, as recommended by staff. COPIES OF MAINTENANCE BONDS ARE ON FILE IN THE OFFICE OF THE CLERK TO THE BOARD C. Final Plat Approval- Vista Villas Unit 1 The Board reviewed the following memo dated 10/29/87: TO: The Honorable Members of DATE: October 29, 1987 FILE: the Board of County Commissioners DIVISION HEAD CONCURRENCE: Robert M. Keati g, P SUBJECT: FINAL PLAT APPROVAL FOR Planning & Deve opm t Director VISTA VILLAS UNIT 1 THROUGH: Stan Boling .4•8' Chief, Current Development FROM: Robert E. Wieger. tl,/ REFERENCES: vista villas Staff Planner BWIEG2 It is requested that the data herein presented be given formal consideration by the Board of County Commissioners at their regular meeting of November 17, 1987. DESCRIPTION AND LOCATION: Vista Villas Unit 1 is a 6 lot fee simple townhouse subdivision on a ±1.4 acre parcel of property located adjacent to the Vista Gardens Development. The subject property is zoned RM -10 (Residential Multi -family up to 10 units/acre) and has an MD -2 (Medium Density up to 10 units/acre) land use designation. The proposed building density is ±4.3 units/acre. At their regular meeting of October 23, 1986, the Planning and Zoning Commission granted preliminary plat approval for a 24 unit fee simple townhouse subdivision on a ±4.72 acre parcel. Vista Villas Unit 1 is the first phase of the overall project. The owner, Vista Properties of Vero Beach, Inc., is now requesting final plat approval for Vista Villas Unit 1, and has submitted: 1. a final plat in conformance with the approved preliminary plat; 4 2. 3. an irrevocable letter of credit for 115% of the cost of the remaining required subdivision improvements; an approved cost estimate from the project engineer; and 4. a contract committing the developer to completing the remaining required improvements. ANALYSIS: Section 10(g) of the subdivision ordinance allows developers to "plat over" townhouse projects to allow the fee simple transfer of property underneath and around the townhouse units. Normal subdivision lot dimension and lot frontage requirements are waived for such projects. The approved townhouse site plan controls the construction of the project, while the subdivision plat delineates common areas and creates lots that can be sold off to unit owners. Because the applicant is requesting final plat approval prior to completion of required improvements, as opposed to "platting" over a completed project, he is bonding -out for plat approval in accordance with applicable platting regulations. The subject subdivision will receive water and wastewater service from Indian River County. A Stormwater Management Permit has been issued by the Public Works Director, and the County Attorney's office has approved the construction contract subject to its being signed by the Chairman of the Board of County Commissioners. The final plat is in conformance with the approved preliminary plat and site plan. Thus, all County requirements concerning final plat approval have been addressed. RECOMMENDATION: Staff recommends that the Board of County Commissioners grant final plat approval to Vista Villas Unit 1 subdivision, authorize the Chairman of the Board of County Commissioners -.to sign a contract with the applicant committing the applicant to completing the remaining required improvements,. and accept the irrevocable letter of credit guaranteeing the contract. ON MOTION by Commissioner Wheeler, SECONDED by Commissioner Bowman, the Board unanimously granted final plat approval to Vista Villas Unit 1 Subdivision; authorized the Chairman to sign a contract with the applicant committing the applicant to completing the remaining required improvements; and accepted the irrevocable letter of credit guaranteeing the contract. COPIES OF CONTRACT AND IRREVOCABLE LETTER OF CREDIT ARE ON FILE IN THE OFFICE OF THE CLERK TO THE BOARD 5 V 17 -1987 sooK 70 NOV 17 1987 BOOK 70 PAGE101 D Routine Release of County Utility Liens -.SR -60 Water & Sewer The Board reviewed the following memo dated 11/6/87: TO: Board of C unty Commissioners FROM: Cha��Vitunac Count Attorney y DATE: November 6, 1987 _ RE: CONSENT AGENDA - BCC MEETING 11/17/87 ROUTINE RELEASE OF COUNTY UTILITY LIENS This office has processed the following matters and requests permission for the Chairman to execute the standard release forms: (1) Partial Release of Lien Map #15 State Road 60 Sewers/Release 1 ERU Paid by LYNNLEE DEVELOPMENT CORPORATION Apartment 4201 of PINE CREEK CONDOMINIUM V (2) Partial Release of Lien - Map #D-1 State Road 60 Water/Release 1 ERU Paid by LYNNLEE DEVELOPMENT CORPORATION Apartment #201 of PINE CREEK CONDOMINIUM V (3) Partial Release of Lien - Map #15 State Road 60 Sewers/Release 1 ERU Paid by LYNNLEE DEVELOPMENT CORPORATION Apartment 4104 of PINE CREEK CONDOMINIUM V (4) Partial Release of Lien Map #D-1 State Road 60 Water/ Release 1 ERU Paid by LYNNLEE DEVELOPMENT CORPORATION Apartment 4104 of PINE CREEK CONDOMINIUM V (5) Partial Release of Lien Map #15 State Road 60 Sewers/Release 1 ERU Paid by LYNNLEE DEVELOPMENT CORPORATION Apartment 0203 of PINE CREEK CONDOMINIUM V (6) Partial Release of Lien - Map ISD -1 State Road 60 Water/Release 1 ERU Paid by LYNNLEE DEVELOPMENT CORPORATION Apartment 4203 of PINE CREEK CONDOMINIUM V (7) Partial Release of Lien - Map #15 State Road 60 Sewer/Release 1 ERU Paid by LYNNLEE DEVELOPMENT CORPORATION Apartment #105 of PINE CREEK CONDOMINIUM V (8) Partial Release of Lien Map #D 1 State Road 60 Water/Release 1 ERU Paid by LYNNLEE DEVELOPMENT CORPORATION Apartment #105 of PINE CREEK CONDOMINIUM V 1.1 ON MOTION by Commissioner Wheeler, SECONDED by Commissioner Bowman, the Board unanimously approved the partial release of assessment liens as set out in the above memo. PARTIAL RELEASE OF ASSESSMENT LIENS ARE ON FILE.IN THE OFFICE OF THE CLERK TO THE BOARD E. Deleted F. Report on Occupational License Taxes - October, 1987 The Board reviewed the following memo dated 11/20/87: •AMAMN A •IMI1\A TO: FROM: DATE: SUBJECT: OFFICE (1)F Tf-IE TAX COLLECTOR GENE E. MORRIS, C.F.C. TAX COLLECTOR Board of County Commissioners Gene E. Morris, Tax Collector November 10, 1987 Occupational Licenses P. O. Box 1509 VERO BEACH. FLORIDA - 32961 TELEPHONES(305)567-8180 Pursuant to Indian River County Ordinance No. 86-59, please be informed that $29,798.98 was collected in occupational license taxes during the month of October 1987, representing the issuance of 1,175 licenses. " 4" , 0';:�) W, - ene E. Morris, Tax Collector 7 BOOK 70 Fr:�E X02 F'",_ NOV 11? 198 BOOK 70 O FA u 103 ON MOTION by Commissioner wheeler, SECONDED by Commissioner Bowman, the Board unanimously accepted the Report on Occupational License Taxes for the month of October, 1987. (O"V+ PUBLIC HEARING - ROBISON REC ST TO REZONE 34.6 ACRES FROM GENERAL COMMERCIAL DISTRICT TO LIGHT INDUSTRIAL DISTRICT The hour of 9:05 o'clock A.M. having passed, the Deputy Clerk read the following Notice with Proof of Publication attached, to wit: VERO BEACH PRESS -JOURNAL Published Daily Vero Beach, Indian River County, Florida COUNTY OF INDIAN RIVER: STATE OF FLORIDA Before the undersigned authority personally appeared J. J. Schumann, Jr. who on oath says that he is Business Manager of the Vero Beach Press -Journal, a daily newspaper published at Vero Beach in Indian River County, Florida; that the attached copy of advertisement, being a in the matter of e in the /) /Court, was pub- lished in said newspaper in the issues of :Z &Z/ Affiant further says that the said Vero Beach Press -Journal is a newspaper published at Vero Beach, in said Indian River County, Florida, and that the said newspaper has heretofore been continuously published in said Indian River County, Florida, each daily and has been entered as second class mail matter at the post office in Vero Beach, in said Indian River Coun- ty, Florida, for a period of one year next preceding the first publication of the attached copy of advertisement; and affiant further says that he has neither paid nor promised any person, firm or corporation any discount, rebate, commission or refund for the purpose of securing this advertisement for publication in the said newspaper. In ,, _ Sworn to and subscribed,4efor a thxSlay of��A.D. 19 (Clerk of the Circuit Court, Indian River Cou , Florida) (SEAL) 0 NOTICE — PUBLIC HEARING Notice of hearing to consider the adoption of a County ordinance rezoning 2 parcels of land from: CG, General Commercial District to IL, Light Industrial District. The subject parcels are presently owned by C. Reed Knight, Sr., and C. Reed Knight, Jr. and is located north of Oslo Road and west of 74th Avenue. The subject parcels are described as: Parcel 1: THE SOUTH HALF OF THE FOLLOWING DESCRIBED PROPERTY; ALL OF TRACT 18 AND THE EAST 20 ACRES . OF TRACT 15, SECTION 24, TOWNSHIP 33 SOUTH, RANGE 38 EAST, ACCORD- ING TO THE LAST GENERAL PLAT OF;, LANDS OF INDIAN RIVER FARMS COM- PANY FILED IN THE OFFICE OF THE4 CLERK OF THE CIRCUIT COURT OF., ST. LUCIE COUNTY, FLORIDA, IN PLAT BOOK 2, PAGE 25; SAID LAND NOW, LYING AND BEING IN INDIAN RIVER COUNTY, FLORIDA. SUBJECT TO RIGHTS -0F -WAY OF RECORD; AND Parcel 2: I THE SOUTH HALF OF THE FOLLOWING DESCRIBED PROPERTY; THE WEST 20 4 ACRES OF TRACT 15, SECTION 24, J(i TOWNSHIP 33 SOUTH, RANGE 38 EAST, ACCORDING TO THE LAST GEN- ERAL PLAT OF LANDS OF INDIAN RIVER FARMS COMPANY FILED IN THE, OFFICE OF THE CLERK OF THE CIR- CUIT COURT OF ST. LUCIE COUNTY, FLORIDA, IN PLAT BOOK 2, PAGE 25;: `; SAID LAND NOW LYING AND BEING IN INDIAN RIVER COUNTY, FLORIDA. SUBJECT TO RIGHTS-OF-WAY OF RECORD. A public hearing at which parties In Interest and citizens shall have an opportunity to be heard, will be held by the Board of County Com- missioners of Indian River County, Floridd in the County Commission Chambers of the County Administration Building, located at 1840 25th I Street, Vero Beach, Floridp, on Tuesday, Novem- i ber 17,1987 at 9:05 am. Anyone who may wish tp appeal any decision ( which may be made at th meeting wi11 need to ensure that a verbatim record of the proceedings is made which includes thb testimony and evi- donee upon which the ap I is based.' . Indian River County Board of County Co isslonere B -s-Don C. Scurloc Chairman °. Oct. 27.1987 The Board reviewed the following memo dated 11/2/87: TO: The Honorable Members DATENovember 2, 1987 FILE: of the Board of County Commissioners `- DIVISION HEAD CONCURRENCE: eQ,l - SUBJECT: DAVID V. ROBISON REQUEST _ Rbbert M. Keati , A TO REZONE 34.6 ACRES FROM Planning & Devel pmeM Director CG TO IL FROM: David C. Nearing REFERENCES: Staff Planner, Long -Range Planning It is requested that the data herein presented be given formal consideration by the Board of County Commissioners at their regular meeting of November 17, 1987. DESCRIPTION & CONDITIONS David V. Robison, agent for C. Reed Knight, Sr., and C. Reed Knight, Jr., has requested a rezoning for 34.6 acres of property. The request is to rezone two contiguous parcels of property from CG, General Commercial District to IL, Light Industrial District. The subject properties are located on the northwest corner of 74th Avenue and Oslo Road. The owners wish to develop the land for industrial use. On October 8, 1987, the Planning and Zoning Commission voted 5-0 to recommend approval of this request. ALTERNATIVES & ANALYSIS In this section, an analysis of the reasonableness of the appli- cation will be presented. The analysis will include a descrip- tion of the current and future land uses of the site and sur- rounding areas, potential impacts on the transportation and utility systems, and any significant adverse impacts on environ- mental quality. Existing Land Use Pattern The subject site is currently used for groves and zoned CG. The land west is also used for groves and zoned CG. The land north is used for groves and vacant land zoned A-1, Agricultural District (up to 1 unit/5 acres). The land east is used for groves and zoned A-1. The land south is the site of the Ocean Spray processing plant and Hercules pectin plant zoned IL. Future Land Use Pattern The Comprehensive Plan designates the subject property and all property south and west as being within the current boundaries of the 450 acre Oslo Road/74th Avenue Commercial/ Industrial node. All lands north and east have a land use designation of AG, Agricultural (allowing up to 1 unit/5-acres). NOV 17-1987 9 BOOK / O PAF,®4 r NGV 17 1957 BOOK 70 F'�10E 105' When this node was originally established at 230 acres, staff had envisioned the north side. of Oslo Road as being restricted to commercial use. Since this time, the node has. been substantially enlarged to 450 acres. In reanalyzing this. node, staff -has concluded that due to the nature of the area, and the established trend of development demonstrated by the existing industrial uses immediately south across Oslo Road, there will continue to be a greater interest in industrial development within this node than that for commercial. Because of the enlargement of this node, ample room exists for future commercial and industrial development, and any decrease in existing commercial can be made up in the future when more interest in commercial development arises. On October 27, 1987, the Board of County Commissioners voted 4-0 to transmit the request to enlarge this node to the state for their review and comment. Transportation System The subject site has access to Oslo Road which is classified as an arterial road by the County Thoroughfare Plan, and to 74th Avenue classified as a secondary collector. The current level of service (LOS) for both roads is LOS "A". The anticipated traffic will have no substantial impact on the current LOS. Environment The subject site is not considered to be environmentally sensitive, nor is it located in a flood prone area. Utilities This area is not currently serviced by public water or wastewater facilities. RECOMMENDATION Based on the analysis performed, staff recommends approval. Chairman Scurlock opened the Public Hearing and asked if anyone wished to be heard in this matter. John Eddy, 7370 Oslo Road, owner of property east of the subject property, was concerned about any increase in traffic and noise pollution from a light industry use. He wished to know what type of industry is going in there and what effect it will have on the surrounding area. Planner David Nearing explained that at the time of a rezoning staff is not permitted to look at what actual use is going to be placed on the property; however, at the -time of site plan approval, certain safeguards to buffer surrounding uses are put into place. Uses permitted in the IL (Light Industry) designation are warehousing and certain types of manufacturing, such as woodworking. The permitted uses are not a heavy type of commercial use. 10 M M M There being no others who wished to be heard, Chairman Scurlock closed the Public Hearing. ON MOTION by Commissioner Eggert, SECONDED by Commissioner Bird, the Board unanimously adopted Ordinance 87-61, rezoning 34.6 acres from CG to IL. ORDINANCE NO. 87- 61 AN ORDINANCE OF INDIAN RIVER COUNTY, FLORIDA, AMENDING THE ZONING ORDINANCE AND THE ACCOMPANYING ZONING MAP FOR THE PROPERTY DESCRIBED HEREIN, AND PROVIDING FOR EFFECTIVE DATE. WHEREAS, The Planning and Zoning Commission, sitting as the local planning agency on such matters, has held a public hearing and subsequently made a recommendation regarding this rezoning request; and WHEREAS, The Board of County Commissioners of Indian River County, Florida, did publish and send its Notice of Intent to rezone the hereinafter described property; and WHEREAS, The Board of County Commissioners has determined that this rezoning is in conformance with the Land Use Element of the Comprehensive Plan of Indian River County; and WHEREAS, The Board of County Commissioners has held a public hearing pursuant to this rezoning request, at which parties in interest and citizens were heard; NOW, THEREFORE, BE IT ORDAINED, by the Board of County Commissioners of Indian River County, Florida, that the Zoning of the following described property situated in Indian River County, Florida, to -wit: Parcel 1: THE SOUTH HALF OF THE FOLLOWING DESCRIBED PRO- PERTY; ALL OF TRACT 16 AND THE EAST 20 ACRES OF TRACT 15, SECTION 24, TOWNSHIP 33 SOUTH, RANGE 38 EAST, ACCORDING TO THE LAST GENERAL PLAT OF LANDS OF INDIAN RIVER FARMS COMPANY FILED IN THE OFFICE OF THE CLERK OF THE CIRCUIT COURT OF ST. LUCIE COUNTY, FLORIDA, IN PLAT BOOK 2, PAGE 25; SAID LAND NOW LYING AND BEING IN INDIAN RIVER COUNTY, FLORIDA. SUBJECT TO RIGHTS-OF-WAY OF RECORD; AND N 1 ej- BOOK OV .70 " E106 Fr- I NOV 17 1987 BOOK 70 PAGE107 Parcel 2: THE SOUTH HALF OF THE FOLLOWING DESCRIBED PRO- PERTY; THE WEST 20 ACRES OF TRACT 15, SECTION 24, TOWNSHIP 33 SOUTH, RANGE 38 EAST, ACCORDING TO THE LAST GENERAL PLAT OF LANDS OF INDIAN RIVER FARMS COMPANY FILED IN THE OFFICE THE CLERK OF THE CIRCUIT COURT OF ST. LUCIE COUNTY, FLORIDA, IN PLAT BOOK 2, PAGE 25; SAID LAND NOW LYING AND BEING IN INDIAN RIVER COUNTY, FLORIDA. SUBJECT TO RIGHTS-OF-WAY OF RECORD. Be changed from CG, General Commercial District, to IL, Light Industrial District. All with the meaning and intent and as set forth and described in said Zoning Regulations. Approved and adopted by the Board of County Commissioners of Indian River County, Florida on this 17th day of November , 1987. BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY By Don C. S urlock, r., Chairman PUBLIC HEARING - LIBRARY SITES The hour of 9:05 o'clock A.M. having passed, the Deputy Clerk read the following Notice with Proof of Publication, to wit: 12 r M 0 0 ow VERO BEACH PRESS -JOURNAL Published Daily H Vero Beach, Indian River County, Florida 0COUNTY OF INDIAN RIVER: STATE OF FLORIDA 0) i Before the undersigned authority personally appeared J. J. Schumann, Jr. who on oath; Pi says that he is Business Manager of the Vero Beach Press -Journal, a daily newspaper published! at Vero Beach in Indian River County, Florida; that the attached copy of advertisement, being Na m , Pi in the matter of�lr� rt i tD f -h 0 w w m O a fv rt fD a v E-+ 0 00 J in the/_________ Court, was pub- lished in said newspaper in the issues of Com• z/ /5� Affiant further says that the said Vero Beach Press -Journal is a newspaper published at Vero Beach, in sajd Indian River County, Florida, and that the said newspaper has heretofore been continuously published in said Indian River County; Florida, each daily and has been entered as second class mail matter at the post office in Vero Beach, in said Indian River Coun-; ty, Florida, for a period of one year next preceding the first publication of the attached copy of advertisement; and affiant further says that he has neither paid nor promised any person, firm or corporation any discount, rebate, commission or refund for the purpose of securing this advertisement for publication in the said newspap r. `�6-�� Imo/; Sworn to and subscribed Vlore j9e thiqj_1 day of—�i->a.D. 19 (SEAL) `J -� i i. (qusiness Manager) .,,-..(c)erk of the Circuit Court, IndianWiiver County, Florida) ti. .. _.. NOTICE OF PUBLIC HEARING,, x At its. regular meetin§. of November 17, 1.987, `at i.*65 `a.n1i the -Indian,' River, County, Board of ,County .,Commissioners will consider sites. for the new'County Main -`:.,Library r., and ;for the . new North County Community LUbrary4'- Specific sites to be considered are Vs follows. y North -COUn a 4 r�� r".:VerO Beach' w r f }�= Sebastian Lal<es �ts;� , ;` , —,Grace Lutheran block' -=Chesser Gap , rk a' i :—Catron ,y Fischer (U,S `:#1 /C.R,:512) --MacArthur/Dads , The t'publfc is invrted ao pa'rttcipate in. 'the public:.': „ iearing,i to., be`' . held �;� rin the . County .Commission Chcmbers ,, in the County'. �►dmini"stration Building, located at"1840 25th Street,', Vero Beach, iltrida.KFor`. 'more, information regarding the, specific: sites, contact'. ;1he'Planning Department at 567-8000' ext. 259,. t �l 1 Nov v a 987 BOOK 70 PAfu 109 TO: The Honorable Members of DATE: November 10, 1987 FILE: the Board of County Commissioners DIVISION HEAD CONCURRENCE: Robert M. _K6tinAICP SUBJECT: Director, PlanniKg & Development PROPOSED LIBRARY SITES FROM: Stan Boling 4 #. REFERENCES: BCC Chief, Current Development STAN3 It is requested that the data herein presented be given formal consideration by the Board of County Commissioners at their regular meeting of November 17, 1987. BACKGROUND: The Public Library Advisory Board (PLAB) (and its Site Selection Subcommittee) has completed its investigation into potential library sites for the two proposed library facilities: 1. North County community library, building approximately 15,000 sq. ft. of floor area; and 2. County main library, building approximately 35,000 sq. ft. of floor area for first phase, eventual expansion to 50,000 sq. ft. of floor area. On October 14, 1987, based upon recommendations by the Site Selection Subcommittee, the PLAB recommended and ranked potential library sites for both the community and main library facilities. The recommendations made by the PLAB are as follows: North County Community Library #1 Sebastian Lakes site on C.R. 512 near Roseland Road. #2 Sebastian General Partnership at C.R. 512 within the Chesser Gap project site. #3 Fischer block at C.R. 512 and U.S. #1. County Main Library (Vero Beach) #1 Grace Lutheran block/ surrounding area between 21st and 22nd Street, and 16th and 17th Avenue. #2 Catron site located on the south side of S.R. 60 between 23rd and 25th Avenue. #3 MacArthur/Davis site at 20th Street and 10th Avenue, across from the 2001 Building. The Board of County Commissioners is to consider these recommen- dations and consider the selection of a site for the main library and for the community library. It should be noted that consideration of this item has, as a courtesy, been advertised and property owners surrounding each recommended site have been notified of this meeting. 14 ANALYSIS: Several factors were considered by the Subcommittee and PLAB during the months of research into potential sites. Generally, the following criteria were considered: - size - vehicular access - relationship to major arterial road(s) - pedestrian access - general location - presence of infrastructure (utilities) - influence of adjacent activities/land use compatibility - visibility/exposure - aesthetics - future development of the area - soil and drainage - availability of site and acquisition cost - conformance with zoning regulations The attached tables and analysis sheets compare the potential sites and describe essential advantages and disadvantages. North County Essential differences between the 3 recommended North County sites involve location, utilities, and cost. The Sebastian Lakes and Chesser Gap sites are located along the C.R. 512 corridor, while the Fischer site is located within the north U.S. #1 corridor. Availability of utilities ranges from no immediate availability of water and wastewater service at the Fischer site, to immediate availability at the Sebastian Lakes site. Finally, the acquisi- tion costs range from $0.00 at Chesser Gap, to $655,000.00 for the Fischer site. Vero Beach Essential differences between the 3 recommended Main County sites involve location and zoning and land use compatibility. The Grace Lutheran block is located in the downtown vicinity near existing and future governmental facilities. The MacArthur/Davis site is located in a business area. The Catron site is located within �n office and a single-family residential area. While a library use could be developed upon the Grace Lutheran and MacArthur/Davis sites under current zoning regulations, the Catron site cannot. Administrator Balczun advised that the Public Library Advisory Board and its Site Selection Committee have been working for a number of months to analyze potential sites for both the north county and the Vero Beach libraries. Sometime ago that committee prioritized the sites under consideration to 3 sites in the north county area and 3 in the Vero Beach area. NOV 17 1987 15 BOOK 70 PAG 10 NOVFr- -1 17 1937 BOOK 70 Stan Boling, Chief of Current Development, explained that they would first address the north county sites and showed slidefilms of the following sites: NORTH COUNTY SITES U.S. 61: 750' Aarnss &MU- Fiszhw CR 512 MWls-able tanl UM site Assmsd VtaW site _ Fl Hlyd.) 6 t'Y:olid3e A=03P arAM maty (ttintlrs ,c irn Addm Fd- — GR. 512 tsar AMM m laa. 33.0 axes P.U.D. M:lti-faidly. tcarW bnbem 3dmstimlal¢s V -1t, Nrt debet drd)W Iahm Remi Id.; off of C.R. 512 allas libmy azmmmal ad t,atz 6 xnsbeater mm fi71 5130.000 fxartag tri- deb=drad. a: fzarta3e net fadlity milti-&ay atm a: C.R. smvim a t sae ttierl3d Ma a pacty av011- 512, ad bm able; mst be rtsn%w arsite Idm fcr lihmw. t]MS9a (artire 52 ase VAthin plaral 3.2 aam WMMrAw tomb d in atm =wsls s¢viae varsd, $210,000 fer 3.2 sibs) C.R. 512: (Sda-,tim: 720'. 01, dn3) a==xial, offim, lidtt dndsulal mai° pct iir librMyy sndSb : to be d3e1q3Ed for mmrsiarl, available rnw. MB iill ani y tasbmtw nmded axes/ft fzee ad Gear. Parbmn"p) Ori Gp M: 1(00'. dmelgnat: Aoa s fzan C.R. to ba lam sl all library bl X17 & dlity. zesidttial, and lic}:t irdstriali eftnim planed, dm3 alt 512, cEL- Fie: CR 512 a fir � city resaxel Q'-- site sysban-y be dmelq—t- bl zed&ntial dai rseirdtially. paid ,t;;1gmot Street 6min site ddte) and drairale fix the &%elq:ed . to ba omplatW 1-2 }ears. U.S. 61: 750' Aarnss &MU- Fiszhw CR 512 MWls-able off of rmzeBWL): 600' 512 weus ie F�aiaae: Hlyd.) 6 t'Y:olid3e alto is it strat. ad at 512 (at irm3sr- eim of Ul 1/512). 3.30 aces t>smeldW lamted In 0 niLy wmb&mbsr alt, $725,000 f3r OfficM Shia: in 2 }ms; Halm ndrdtsl 3.3 axes✓$M,000 , t 3 allms hhy 'inion° area in 4 yet. Or'-- f171 rm&d- for 3.3 axes facility. • and In arm site tall aai S*dc idth edstirg rmded initially pbuc foAu- ties and rare. 1) Sebastian Lakes The proposed site is between 2 lakes in this very large, residential project. Back in October, 1987, when the Public Library Advisory Board ranked this property as the #1 site, the asking price of the property was $130,000. Since that time, the property has been offered for $78,000. 2) Chesser Gap (Sebastian General Partnership) This is a planned residential project that involves about 52 acres. The actual library site would be close to CR -512 near the entrance to , the entire project. This residential project has received conceptual site plan approval from the Planning Board in Sebastian, but development is not as far along as the Sebastian Lakes site. When this site was ranked #2, the asking price on 3.2 acres within the site was $166,000. Since that time, the owners have offered a free dedication of 3.2 acres anywhere within the site. 3) Fischer Property This site is just north of the Riverview Park in downtown Sebastian. It consists of an entire block and overlooks the river and the park. Mr. Boling felt this site was ranked #3 mainly be -cause of the asking price of $650,000. Mr. Boling noted that all 3 sites have about the same acreage, ±3 acres, and they are all zoned for a library use type of facility. There are no apparent drainage problems on any of the sites and they all have good access. The big difference is in price, and in comparing the prices, the biggest difference is in the availability of utilities. The Fischer site initially would require a well and septic tank in the development of a library site. County sewer will be available in 2 years and County water in 4 years. General Development Utilities water runs by the Chesser Gap site, but the site itself is not within the service area of GDU, and he believed that the County would not want it to be included in the GDU service area. It will be 2 years before County sewer will be available and County water will be available in 4 years, and a well and septic tank would be needed initially to develop that site. The Sebastian Lakes site already has its own water and wastewater treatment and there is capacity for the library. Utilities Director Terry Pinto explained that without going in and taking actual test bores and percolation tests, septage systems can cost anywhere from $2,000 to $80,000 depending on varying soil conditions, and he recommended that the County stay away from a septic system for the library site. County sewer will be available to all 3 sites within 2 years, and water will be available in possibly 4 years. The owner of the Sebastian Lakes site also owns the utility site, and staff believes there NOVI 17�� 17 BOOK 70 PnE112 FF-- NOV 1 ? 198 f Boa 70 Fnx� . A is adequate capacity for a library within that system. Since the property owner and the utility owner is the same,. Director Pinto felt that we would be in a very good negotiating position as to the cost of the utility connection itself. The rate structure is set through a franchise from the City of Sebastian. This site is in an area that franchises an area that the County has targeted as something to look at and incorporate into the County system sometime in the future. Chairman asked what the estimated cost would be if we were to extend the sewer line down the CR -512 corridor, and Director Pinto felt we would be looking at $25 a foot for sewer, and $16 a foot for a minimum 8" water line. Commissioner Bird asked what the estimated cost would be in the long run to provide utility service to the Chesser Gap and Fischer sites, and Director Pinto felt that it would be $10,000- $40,000 for water, but the cost for wastewater is really up in the air depending on the soil conditions. With the Sebastian Lakes site, all we are talking about is the connection fees. Chairman Scurlock felt that with the Sebastian Lakes site, we should have a reasonable assurance that we would be able to build our facility at a reasonable cost and not have any unnecessary delays. He suggested that we have an agreement structured in that light, but did not know if the County Attorney or the Administrator have given any thought to that. Commissioner Eggert advised that she had talked to them about Sebastian Lakes wanting architectural approval and discussed how we could work that out. Chairman Scurlock suggested that we structure the agreement that we design the facility with Sebastian Lakes having some sort of utility ability. Administrator Balczun noted that Mr. Brierley of Sebastian Lakes indicated that his organization is concerned whether the RK design of the library will fit into the general design of the area or clash with it. The Administrator believed, however, that it is more of an aesthetic question than a big policy question and that they would be willing to accept what the Board is suggesting. Commissioner Eggert felt we need to design the most attractive, but cost effective, library possible, and emphasized that this is not a Sebastian facility, but a north county community library. Commissioner Bowman favored the Sebastian Lakes site because it is one of the fastest growing areas along with Vero Lakes Estates. Chairman Scurlock concurred with the recommendation for Sebastian Lakes as the #1 site because he felt the utilities question was significant. He noted that this is a courtesy public hearing and explained that after hearing the input from those present, the Board either will make a decision today or after further consideration, make a decision at a later date. Chairman Scurlock opened the public hearing on the north county sites, and asked if anyone wished to be heard. Jim Gallagher, representing Sebastian General Partnership, the owners of the Chesser Gap parcel, pointed out a couple of things that were not pointed out at the last two meetings of the Public Library Advisory Board. The site that was originally proposed at the Chesser Gap parcel did not have frontage on CR -512 and had an asking price of $106,000. When that site was not chosen, they went back to Sebastian and told Dr. Fischer that the Library Board is unhappy with the proposal because they want frontage on CR -512, and that they prefer to have it for free. Dr. Fischer said, " Well, give it to them.", and that is what they are proposing to do. Mr. Gallagher emphasized that the 3.2 -acre facility can be placed anywhere on the Chesser Gap parcel that isn't reserved for development. Referring to a map NOV 17 1987 19 BOOK 70 PAGE 114 NOV 17 `687 BOOK 70 oGE ffi of the north area, Mr. Gallagher pointed out that the Chesser Gap site is centrally located to where the majority of the people live in the north county and has very good access from CR -512, Roseland Road, and Fleming Drive. As far as sewer is concerned, this property is surrounded by a very large subdivision called Sebastian Highlands, comprised of thousands of homes which use septic tanks. Therefore, there is no reason that a septic system cannot be placed on the Chesser Gap site as well, especially since it is going to be a temporary situation. Chairman Scurlock felt that one of the problems is that once you get into a public system vs. a private residential system, the Health Department requirements change substantially. Mr. Gallagher also wanted to point out that GDU water lines run along CR -512 directly in front of the Chesser Gap property, and that Sebastian Lakes is also served by GDU which master meters their water for their franchised area. It is the same water for both sites. He did not feel there should be any problem in striking a deal with GDU for water at the Chesser Gap site as he understood that an agreement was made recently between the County and GDU to service Dr. Fischer's office on Route #1. Chairman Scurlock stated that was not accurate, because GDU refused to enter into an agreement In fact, in order to consider it, they demanded that area be included as part of their franchise area. The County is talking with the GDU Miami office in the hope they will reassess their position. Mr. Gallagher stated that he stood corrected. He pointed out that the owners of the Chesser Gap parcel were among the first to jump into the north county wastewater treatment program and have a sufficient number of ERUs reserved for the Chesser Gap development. At that time, it was their understanding that the program was supposed to be underway within 2 years, and he expected that when we talk about line extensions, the County has already accepted Chesser Gap as part of their program. He 20 believed the County was going to serve that area, whether or not the library is built there. Chairman Scurlock clarified that the plant capacity and the core system is a part of the special assessment, but when we talk about laterals, that cost would be the responsibility of the developers of specific developments. He advised that Director Pinto could give them the details in terms of their specific site. In closing, Mr. Gallagher emphasized that Dr. Fischer is a firm believer and supporter of the education process and feels that a library will be beneficial to everyone in the north county and that is why he has offered to donate 3.2 acres on CR -512 at Chesser Gap at no land cost whatsoever. Since it is more generally accessible and free, he felt it is almost inconceivable that the site would be turned down. He assured the Board this property would be free and clear and that it would be a quit claim deed at no expense to the County. Commissioner Eggert expressed her appreciation, and that of everyone concerned, for Dr. Fischer's generous offer. Margaret Szeluga, resident of Sebastian, felt the Sebastian Lakes location is ideal for a library since the population seems to be going west and that the library also will be serving the communities of Wabasso, Roseland, and Fellsmere. Mrs. Szeluga felt that since utilities are already available to that site, it would be a wise investment, cost wise. In addition, she felt that it would be an aesthetic benefit to have the library located between two lakes. Elizabeth Boisvert, resident of Fellsmere, favored the Sebastian Lakes site because of its central location. Donato DeRobertis, resident of Sebastian Highlands, believed there would be hidden costs to prepare the land donated by Dr. Fischer besides utilities, such as clearing, fill, etc. He favored the.Sebastian Lakes site because of its aesthetic value and because that location is more central to serve future growth. 21 BOOK 70 PAUF 116 0�! 11 X97 NOV 17 1987 BOOK .70 PE11.'7 Brooks Brierley, general manager of of Sebastian_ Lakes, thanked the Board for their interest in the Sebastian Lakes site. He presented an architect's rendering of a proposed design for the facility for library. Although it looks expensive, they feel it is a good, economical design at construction costs of $70 per square foot. Mr. Brierley stressed that if the requirements change, they would be happy to have another drawing made. Commissioner Eggert emphasized that while we need money for computers and books, the Advisory Board wants the facility to be attractive, but economical. She asked if $70 a square foot included furnishings. Mr. Brierley believed there was some basic interior financing included in that figure, but pointed out that the actual bookcases, etc., would be extra. Commissioner Bowman expressed dismay at seeing a flat roof design. Commissioner Eggert understood that Sebastian Lakes would be Willing to allow us to use the design, and Mr. Brierley stated they would be glad to introduce the County to the architect and help in any way they could. Fred Mensing, resident of Roseland, felt the site should be of adequate size to allow for expansion of the facility over the next 25 years when the population growth swings to the north. Commissioner Eggert noted that the ability to expand is one of the many reasons we are looking at 15,000 sq. ft. on 3 acres. However, the north county library primarily will function as a community branch library. The main reference library will remain in Vero Beach, and as the demand increases, more branch libraries will be built. Richard McKinney, resident of Sebastian Lakes, presented petitions with 312 names of people who favor the Sebastian Lakes site. Roger Ball, President of the Vero Beach Chamber of Commerce, and member of the Council of 100, pointed out that a library can 22 be a very important asset to the community, especially on the downtown site in Vero Beach, and urged the Board in that direction. With regard to the north county site, no matter what direction is taken, the Chamber of Commerce and the Council of 100 are 100% behind a quality library to serve the north section of the county. Edra Young, resident of Sebastian, was concerned about where the library would be located, and presented a letter from the River's Edge Property Owner's Association urging the County Commission to vote in favor of the Sebastian lakes site. Chairman Scurlock asked if the County would have to pay impact fees since Sebastian Lakes already has a water and sewer system, and Mr. Brierley stated that the County would have to pay the impact fees, but felt that they are very modest. There being no others who wished to speak on the north county site, the Chairman closed the Public Hearing. ON MOTION by Commissioner Eggert, SECONDED by Commissioner Wheeler, the Board unanimously authorized staff to negotiate a firm contract on the Sebastian Lakes site to be brought back to the Board for a final public hearing. Main Library Site - Vero Beach Planner Stan Boling showed slidefilms of the following three sites: NOV 17 1987 23 BOOK 70 r NOV M7BooK .7® uu 119 VERO BEACH SITES 645' On 20th 4.69 acres MacArthur/ Street (south Frontage AcreaQelard ZO Use Cara�atibility Site Prewration Utilities Assessed Value PLAB October Ranking Grace Lutheran 260' on 21st Street and 2.09 acres. Additional R-2 (RN -10/12) In mixed area, Improved, with Vero Beach $490,00 acres #3 $1,200,000 Black 22nd Street; acreage needed and C2 -A. single aryl multi- family uses a church, small water and for 2.09 streets. Not (two pro- pe tY 350' on 16th Ave. and 17th for parking: approximately Library use and churches, offices market, and four dwellings. Mini- wastewater service acres/ f 1 owners: Ave. 3/4 acres. allowed. and cam ercial to mal fill needed. available Eggert pointed out Grace correct parking may the south a east. Alley abandon- now. Lutheran shared with other Within the downtown ment and utili- Church, Sam appropriate uses. vicinity. ties relocation Moon estate) needed. Catron 480' on S. R. 60; 5.1 acres P.O.I. in the Located in a single Vacant, Vero Beach $404,000 130' on north 1; R-1 family nen j �_ for 5.1 23rd Ave.; 325' on (single-family) in the south J. wouldabut mostly single-family hones kustewafill service avail- $750,000 fQ 19th Street Library use to the east and west able now. . currentlyis (length) of the site. not allowed in Cawability with single - either district, family neighborhood Possible remady: is questionable. rezone R-1 por- tion to P.O.I., amend the P.O.I. regulations to allow the library use (special condition) 645' On 20th 4.69 acres MacArthur/ Street (south R-2 (M Y0/12) In multi -family Vacant, sub- Vero Beach $629,210 Davis leg of twin Library use area access from existing offices stantiai fill needed, water and for 4.69 onirsl 3201 10th Ave. allowed. and busitnesaes. wastewater service avail- acres #3 $1,200,000 Site bordered by., able now. streets. Not adjacent to resi- dential properties. Commissioner Eggert pointed out that the correct order of the ranking is 1) Grace Lutheran, 2) Catron, and 3) MacDonald/Davis. Mr. Boling pointed out that single-family homes are adjacent to the Catron site on both sides, but the size of the site is big enough to accommodate a library. He advised that staff contacted the adjacent owners to the Catron site, and, with the exception of two owners who could not be contacted, they have no objections with the library going in there. Two zoning changes would be needed in that event. The property to be developed as a library would have to be rezoned to a zoning district that allows a library site, and if the entire property were rezoned to POI, there would have to be a zoning text amendment to the POI district because it does not allow for a library at this time. However, the City planning staff is concerned that moving the boundary of the POI all the way down to 19th Street might set a precedent for other areas along SR -60. Commissioner Eggert understood there is a possibility of zoning that site into a higher density, multiple -family district, 24 which allows a library, and Mr. Boling confirmed that some of the higher density, multiple -family classifications do allow a library. However, there is some uncertainty at this time. Chairman Scurlock noted that while the Grace Lutheran Church is not on the tax rolls at present, the Catron property is, and will bring in even more taxes when it is developed. In terms of economical development, he felt there is a very definite benefit to encouraging revitalization of the downtown area, and favored the Grace Lutheran site for that reason. Commissioner Bird pointed out that there are tax revenues from the supermarket and coin laundry that are located on the Grace Lutheran Block. Commissioner Eggert emphasized that the message being sent from the Public Library Advisory Board is that if you are just picking a site for the library, then they would like to see it built along a main artery such as the Catron property; but if the government complex is indeed going to go forward, then they would support the Grace Lutheran site. Commissioner Bird was 100% behind the downtown revital- ization and felt that either one of these sites would be beneficial to the downtown area. However, he felt the hub of the downtown area is spreading out and that the Grace Lutheran property might be too small and would force -us to acquire additional property at a significant expense for additional parking. Commissioner Eggert stated that the Grace Lutheran block is big enough to carry either a 35,000 sq. ft. or a 50,000 sq. ft. facility. However, if we go with a 50,000 sq. ft. facility, all that we need besides the Grace Lutheran block is additional property for parking. Discussion ensued regarding the cost of constructing a multi -story facility vs. the cost of acquiring more land for parking, and Chairman Scurlock felt the common parking problems could be solved in the downtown area by building some sort of NOV 17 1987 25 K 7 �y,?� a;F NOV I el 1987 BOOK 70i elevated parking structure that is designed to look like an office building. Commissioner Eggert added that we also have several church parking lots in the downtown area which we could lease. Mr. Boling showed overlays of a 35,000 sq. ft. and 50,000 sq. ft. facility on both the Grace Lutheran block and the Catron site. Slide 1 - Grace Lutheran Mr. Boling noted that with a 35,000 sq. ft. facility, there would be 46 parking spaces with a 2 -way drive running north and south off 21st Street, with the remaining area in green space. He pointed out the offsite parking space that might be available. He next showed the 50,000 sq. ft. overlay, and emphasized that a facility of this size would take up most of the block with no space.for parking. The Board discussed the possibility of having a 2 -story, 35,000 sq. ft. facility with parking on the first level and reinforced construction for an elevator. Commissioner Bowman understood that when you build a library, it is for 40 years, and questioned whether we are talking about a 35,000 sq. ft. or 50,000 sq. ft. facility for future needs. Mr. Boling explained that would depend on whether we are talking about all the parking being on-site. Commissioner Eggert advised that considering the general population and operating costs, the general preference of the Public Library Advisory Board is for a one-story facility. Commissioner Wheeler wanted to see comparison figures on land costs vs. construction costs for a multiple -level facility with street level parking. Commissioner Eggert stated that she would be very surprised if the $5.9 million bond issue could cover the costs of a 2 -story, 50,000 sq. ft. building with reinforced construction to P1.1 M M r accommodate an elevator. She felt the other alternative is to keep it at 35,000 sq. ft. and be a little more aggressive in developing community libraries. Commissioner Wheeler noted that although he felt very strongly about redeveloping the downtown area with the courthouse complex, he feared we might be locking ourselves into a situation where we would be at their mercy in acquiring more property to go with our plan. Commissioner Bird agreed, and believed that studies are going to indicate that we will need more courtroom space and more space for other professional services that want to be located near the courthouse. Further, he did not see the library having that kind of attraction to revitalize the downtown area. He envisioned the same type of building as the one in the beautiful rendering of the facility proposed for the Sebastian Lakes site. He could not see it sitting on the Grace Lutheran block in a congested area where we are painted into corner and have to start buying up lands or leasing property in order to provide parking space. Commissioner Wheeler stated that he was determined to keep the courthouse downtown and personally preferred the Grace Lutheran property, but after weighing the cost of the properties and everything else, he would have a great deal of difficulty in supporting his preference unless he could find some other reasons to justify the cost of the Grace Lutheran property. Commissioner Eggert recalled that she received conceptual approval from the Board for land acquisition limits of $750,000- $760,000 with interfund borrowing for whatever else we need until we could include it as part of the courthouse complex. 27 Boor 70 FAGE122 NOV 1,-? 1987 Book 70 PAGE 123 Chairman Scurlock felt that if we were just choosing an aesthetic site, there is no doubt that the Catron site would be the first choice; however, there are major zoning problems with that site. Mr. Boling advised that we have received positive response from the adjacent property owners of the Catron site. Of the 9 owners, 7 replied, and staff was unable to contact the remaining 2 owners. Attorney Vitunac recalled that when he was City Attorney and the City was considering rezoning that property, the residents came out by the hundreds opposed to it and they settled on POI. In fact, POI was created just to keep commercial out of there, and they wanted the rest residential. Commissioner Eggert understood that two members of the City Council have indicated that they would have no problem with rezoning the Catron site for a library; but 3 other members have not indicated their feelings in the matter. If the Catron site is chosen, approval will have to be conditioned on the rezoning. Chairman Scurlock opened the Public Hearing on the Vero Beach library sites, and asked if anyone wished to be heard. Pete Hill, Pastor of First Baptist Church, reported that the deacons are more than,willing to share parking as they have done so in the past with the Courthouse. They would be happy to work something out on the parking. Virginia Jordan, 1931 19th Place, appreciated the Commission's interest in revitalizing the downtown area, but felt that also could be accomplished by going to the Catron site which is not that far out. Since adequate parking is a very vital question, she did not feel that we should go into the downtown 28 site unless we already had an option on the surrounding property. She did not feel the County would allow a private firm to come in there and build a facility of this size and depend on other people's property for sufficient parking. Mrs. Jordan believed the library would be an asset to any area and did not feel we would have any trouble getting the Catron property rezoned if 7 out of 9 owners have given positive response. Bill Koolage, 815 26th Avenue, objected to tying in the location of the library to the revitalization of downtown, and strongly believed that the revitalization of the downtown area should not be at the taxpayers' expense. He stressed the traffic congested in the downtown area, and pointed out that we constructed Indian River Boulevard to take traffic out of the city, not to bring it in. Mr. Koolage encouraged the Board to choose the Catron site, which is large enough and gets the parking away from downtown. He believed that when you are using taxpayers' money, you have to watch out for the taxpayers. Bill Stegkemper, longtime resident and real estate agent in Vero Beach, pointed out that although he has no interest in any property in the downtown area, he wished to urge the Board to considera downtown site for a government complex, i.e. library, courthouse, administration building, etc., which would benefit from common parking. Herndon Williams of Vero Beach agreed with Mr. Koolage about revitalizing the downtown area at the expense of the taxpayers of Indian River County. He felt it would make more sense to build the library where traffic could move more easily. Mary Jane Goetzfried, speaking as a resident of the downtown area, wished to see the Grace Lutheran block redeveloped into a library. She pointed out that the lots in the area back of the Courthouse .have large setback areas. Nov 1`! .'1987 29 BOOK 70 F'a c124 L- NOV 1-' 1987 BOOK iO PnF125 Reynolds Smith, owner of the coin laundry in the.Grace Lutheran block, stated that he has not heard any mention of compensating the owners of the coin laundry or the Downtown Supermarket for displacing their business. Currently, they have a 9 -year lease, and he believed the supermarket has a 5 -year lease. Administrator Balczun noted that it would be the County's intention to acquire the property from Nancy Moon and that it would be Mrs. Moon's responsibility to compensate her tenants. J. B. Norton felt the conversation today has been interesting as it relates to the downtown revitalization, and did not resent his tax dollars being spent on a public library or a courthouse complex in that location. If the County take the first step forward in this direction, he felt that private enterprise would take over and continue the process of revitalization. With regard to the Catron property, he was concerned about the access being off of SR -60, which he believed is almost to full capacity. He urged the Board to consider the Grace Lutheran site. Chairman Scurlock asked him if he felt that the Catron property would be that far out, and Mr. Norton felt that for the next 15 years, it would be a little far out. William Benear, President of the First Union National Bank, agreed with the concept of private enterprise taking the initiative in the revitalization of downtown, and pointed out that the bank made a commitment to staying downtown when it pumped over $1-5 million into their building at 2004 16th Avenue. He noted that office is the largest office of the First Union National Bank here in Vero Beach. Francis Johnson, 505 25th Court, did not feel that locating a library on the Catron property would be considered urban sprawl or create any commercial there. He honestly has a hard time in finding the downtown area, and did not feel that site allowed adequate room for the amenities that go with a library. Mr. 30 Johnson favored the Catron site, and if that was not chosen, then the MacArthur site would be his next choice. Wayne Gerhold, resident of Village Green since 1979, favored the downtown site because of its historical flavor. Daphne Strickland, 685 Glenview Terrace reminisced about the beginnings of Vero Beach and the many volunteers who gave of their time to repair library books, etc. She emphasized that the community was built on cooperation, and felt that there would be enough parking in the downtown site if we used the parking that exists there now with the 3 churches. She further felt that we need branch libraries to the south, west and east. Commissioner Eggert believed this town could function with a 35,000 sq. ft. facility and be more aggressive with community libraries. To get the feel of a 50,000 sq. ft. facility, she has walked through the Wal-Mart store, which is just under 50,000 sq. ft., and has no problem at all with recommending a 35,000 sq. ft., one-story facility. Chairman Scurlock noted that a 35,000 sq. ft. facility fits nicely on the Grace Lutheran site, whereas a 50,000 sq. ft. facility takes up almost the entire block. Commissioner Wheeler asked about traffic capacity, and Mr. Boling did not feel we would have any problem with traffic congestion on any of the 3 sites. Kent Radford, speaking on behalf of the Catron site, wished to point out some of the benefits that the Catron property would provide, such as a contiguous parcel and no cost for extra parking. Although he agreed with the downtown revitalization, he felt there would be a parking problem and was concerned that people would have to park their cars and cross a street to enter into the library. His wife works at the Courthouse and has said there is a problem there now. Mr. Radford emphasized that eventually the Grace Lutheran site would be twice as much as the Catron site when the Catron site has twice the land. He reported NOV 17 1987 31 BOOK 70 F,c-��6 L BOOK ; { ® PnE 127 NOV 17 1987 that a recent Press Journal poll of 288 residents in the area showed that 54% favored the Catron site. He believed that both the Catron and Grace Lutheran sites have zoning problems, but as far as a central site goes, the Catron site would be the most attractive. Mr. Radford urged the Commission to consider the Catron property. Fred Mensing, resident of Roseland, felt the Board should consider a one-story building that was engineered to go up when expansion is needed. He believed it is much cheaper to go up than to go out. Chairman Scurlock felt that while he has the inclination to go with the Grace Lutheran site, we need more information on both sites, particularly about the availability of the church parking space and the lease agreements for the coin laundry and supermarket located in the Grace Lutheran block. In terms of the Catron site, he felt more information is needed on the traffic flow, and that it would be nice for us to get a feel from the City Council on rezoning it to allow for a library in the POI. Commissioner Eggert repeated the way it was presented to the Library Advisory Board and with the $5.9 million bond issue is that if we indeed decided to go with the Grace Lutheran site, we would be able to go with the $750,000-$760,000 cap. She did not want the issue to be Catron vs. Grace Lutheran with a cap, knowing we have to get more property for parking. Commissioner Eggert felt we need to verify the cost of ground level parking. Commissioner Wheeler wanted some assurance that the parking available today would be here 40 years from now, and Chairman Scurlock stressed that he would also like that information before he makes his decision. Mr. Boling believed that two weeks would be of sufficient time to obtain the additional information needed. 32 -ON MOTION by Commissioner Wheeler, SECONDED by Commissioner Eggert, the Board unanimously tabled this matter for two weeks until the Regular Meeting of December 1, 1987. RIGHT-OF-WAY ACQUISITION - CR-512/GULF & WESTERN RAILROAD The Board reviewed the following memo dated 11/5/87: TO: THE HONORABLE MEmIDERs OF THE DATE: BOARD OF COUNTY COMMISSIONERS THROUGH: Charles P. Balczun County Administrator November 5, 1987 FILE: SUBJECT: Right -of -Way Acquisition CR 512/Gulf and Western Railroad R/W James W. Davis, P.E. letter: Dan Preuss, FROM: Public works Directo REFERENCES: Realtor, to James Davis dated 11/3/87 Description and Conditions Dan Preuss, Realtor, currently has a listing on lots 6, 7, & 8, Block 1 W.A. Martin Subdivision in Sebastian. These lots are needed by the County to connect the old Gulf and Western Railroad right-of-way to U.S. #1. The owner of the property, Mr. DiGiovanni, is offering to sell the 3 lots which contain 150' frontage on U.S. #1 for $103,125.00 ($687.50/FF). Mr. DiGiovanni currently has an offer to sell the lots to Steven Philpson Properties for the $687.50/FF. (see attached contract) Alternatives and Analysis If the County utilizes the Gulf and Western Railroad right-of-way, land between U.S. #1 and the F.E.C.,right-of-way must be acquired. Geometrically, Lots 6, 7, and 8 would provide a workable design. In January 1985 the Board approved the condemnation resolution to acquire this r/w. Staff had an appraisal performed on the property in June, 1986, and the opinion of appraised value was $67,575. Mr. Dan Pruess, Realtor, has provided recent sales comparables to show that similar property in the area sold for $550.00/FF in 1983 and it is his opinion that $687.50 is a fair market value. Staff sent the owner a copy of the County's appraisal in Sept., 1986, but the owner, who lives in Italy, would not respond. The alternatives are as follows: 1) Accept the property owner's offer to sell for $103,125.00 for Lots 6, 7, and 8, Block 1, W.A. Martin Subdivision. 2) Proceed to condemn the property. OV 1? 1987 33 BOOK 70 rnF 198 Fr- NOV 17 1987 Recommendation and Funding BOOK 70 mu 129 , 7 Based on additional comparable sales recently brought to staff's attention, the. Public Works Department recamr-nds accepting the seller's offer to sell the property to the County for the $103,125.00 as stated in Mr. Preuss's letter. If condemnation proceeds, staff is of the opinion that the County would move to pay the $103,125.00. Funding from District 3 Traffic Impact Fee Account. ($600,000. balance in Account) Director Davis advised that right-of-way acquisition cost breaks down to $4 per square foot, and noted that the comparables they have seen do support the asking price. Commissioner Bird asked the current status of the CR -512 realignment, and Director Davis reported that we have prepared a contract with the firm that was selected to do a mini traffic study of the changes in the Sebastian Thoroughfare Plan to see what effect the realignment would have on CR -512. Once that study is completed, we will get into the actual design of the CR -512 improvements and look at the best alternative for the routing of the east/west lanes. We have prepared the contract and we are negotiating the compensation, and that should be ready within a week or two and will be placed on the Agenda for approval. Commissioner Bird asked about the urgency in this acquisition since we don't really know whether we need it or not, and Director Davis explained that there might be a building erected on this land if we wait. If we find that the right-of-way is not needed, the County could always sell it off. ON MOTION by Commissioner Wheeler, SECONDED by Commissioner Eggert, the Board unanimously accepted the seller's offer to the County for $103,235 for the acquisition of right-of-way as set out in the above memo, as recommended by staff. (ORIGINAL RECORDED WARRANTY DEED TO INDIAN RIVER COUNTY, ON FILE IN OFFICE OF CLERK TO THE BOARD.) 34 SHERIFF'S ADMINISTRATION BUILDING PROJECT The Board reviewed the following memo dated 10/29/87: ._TO: BOARD OF COUNTY COMMISSIONERS DATE: OCTOBER 29, 1987_ VIA: CHARLES P..BALCZUN _ COUNTY ADMINISTRATOR - - -_ FROM: H. T. DEAN OWNER'S A A IZED REPRESENTATIVE SUBJECT: SHERIFF'S ADMINISTRATION BUILDING PROJECT CHANGE ORDER IRC 3-8 It was discovered during Hurricane Floyd's recent visit that the brick pavers designed at each downspout on the subject project would not handle an amount of rain water equal to what was experienced. Each one of the pavers "blew out" and left large holes in the birm. The architect, C. E. Block, reinstalled the pavers at his expense and absorbed the new design cost. Installation of additional pipe to eliminate future problems would cost $6,485.00. Due -to the possibility of rain causing additional damage, it was necessary to take immediate action to correct the problem. Staff is requesting that the Board authorize execution of the Change Order as presented. Commissioner Bird felt this was another case of trying to figure out what it would have cost if it had been designed this way in the first place. Sonny Dean advised that there is money for this in the contingency fund. ON MOTION by Commissioner Eggert, SECONDED by Commissioner Wheeler, the Board unanimously approved Change Order 3-8 in the amount of $6,485 for the installation of additional rain leader pipe at the Sheriff's Administration Building. 35 BOOK 70 Pa.E 130 NOV 17 1987 CHANGE Distribution to: BOOK 70 FACE 13 ORDER OWNER 0. ARCHITECT 0 AIA DOCUMENT G701 CONTRACTOR 0 FIELD 0 OTHER 0 PROJECT: Sheriff's Administration Building CHANGE ORDER NUMBER: I , R, 0,3- 8 (name, address) TO (Contractor): (— PWR Corporation P.O. Box 249 Highland City, Florida 33846 INITIATION DATE: 10/27/87 ARCHITECT'S PROJECT NO: 8528 CONTRACT FOR: 1 story administrative office building . I CONTRACT DATE: 10/13/86 You are directed to make the following changes in this Contract: 1. Cost to furnish and install 19 underground rain leaders: ADD - 2. 10% mark up + 1.5% bond + .5% permit: ADD - TOTAL ADD: See attached back up material. ,s $5,790.00 $ 695.00 $6,485.00 Not valid until signed by both the Owner and Architect. Signature of the Contractor indicates his agreement herewith, including any adjustrpent in the Contract Sum or Contract Time. The original (Contract Sum) Qgtl MMY&X0 (tUKVX J was ........................... $ 2,106,155:.::00 Net change by previously authorized*Change Orders $ 418, 075 37 if;X # rXD4 D (tX p ..... .. .... as .......... $ 2, 524, 230 ' 37 The (Contract Sum riot to this Change Order was .......... The (Contract Sum) X4'i0(*XtXtj XdHMtXN ,);will be gncreased)�(cj( gQ�g�c (DQ%4Q�@I�K by this Change Order................................. .. ......................................... $ 6,485 , 00 The new (Contract Sum) t�Et?�rY�t���t MMU including this Change Order will be ... $ 2,530,715. 37 The Contract Time will be AK XWX QCffXqD (unchanged) by ( 0 ) Days. The Date of Substantial Completion as of the date of this Change Order therefore is C.E. Block Architect, Inc. Authorized: PWR Corporation Chairman I.R:C. Commission ARCHITECT CONTRACTOR OWNE Address Address Address AIA DOCUMENT 6701 I CHANGE ORDER APRIL 1978 EDITION • AIAe • © 1978 THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVE., N.W., WASHINGTON, D.C. 20006 G701 —1978 36 0,- M GENMALCONrnncroM LV:9P.O. BOX 249 October 23, 1987 77 PWR CORPORATION HIGHLAND CITY, FLORIDA 33846-0249 Tony Donadio C.E.-Block Architect, Inc. P.O. Box 1206 Vero Beach, Florida 32962 Re: Sheriff's Administration Building Pavers M Dear Tony: s The cost to -reinstall the brick pavers and add 6" ABS drain pipe to each downspout is expressed as follows: 1. Cost to relay brick pavers in 15 places. 180 MH @ $10.00 1 hr. (+)'fringes @ 1.2= 2. Cost to furnish and install 6" dia. ABS pipe from rain gutter!.to bottom of slope 19 places @ 35'= 665 LF @ 8.71 LF= Subtotal 10% mark-up + 1.5% bond + .5% permits= Please issue a change order accordingly. Sincerely, PWR C,ORRPO(RAATION A�)- �`1• C William G. Issitt- President 37 Total $2,160 $5,790 7,950 $954.. $8,904. 8131646-1408 BooK.`�0 PA -132 �I a a8 1987 r� BOOK 70 P* 1,3e� AUTHORIZATION FOR TRAVEL EXPENSES INVOLVED IN.INTERVIEWING CANDIDATES FOR RISK MANAGER POSITION Administrator Balczun explained that he added this item to the Agenda because he understands that the money budgeted for authorized travel is interpreted traditionally by this Board as "travel to professional development seminars, etc." The travel expense in this case is for the interviewing of candidates for the risk manager position. Commissioner Bird asked how many trips would be involved, and wondered why we have to go to them. Administrator Balczun advised that we would bring the candidates here, which is traditional. One candidate is from Louisiana and another is from upstate New York, and he felt that $1,000 would be sufficient for 2 air fares, two nights' lodging, etc. The Board indicated their agreement that $2000 would be better to cover those costs. ON MOTION by Commissioner Wheeler, SECONDED by Commissioner Eggert, the Board unanimously approved travel expenses in the amount of $2000 for the interviewing of candidates for the risk manager position. DISCUSSION REGARDING BUDGET OFFICE BEING UNDER THE BOARD OF COUNTY COMMISSIONERS The Board reviewed the following memo dated 11/12/87: U-1 � � r � � r TO: Board of County Commissioners DATE: November 12, 1987 FILE: SUBJECT: Budget Office under BCC FROM: Carolyn K. Egger REFERENCES: For many years County budgeting and cost analysis has become increasingly complex yet more accurate. Over the past 3 or 4 years with different County Administrators, thought has been given to putting the Budget Officer under the BCC. I think the time has come to give that move a try. On November 10th I requested that the Budget Office be put under the BCC rather than remain under the County Administrator's office. My reasons are these: 1. The BCC decides on how taxpayers' money is to be spent, and we would have a direct daily review of expenditures (if needed) without any staff politics involved. 2. The Budget Officer has been between a rock and two hard places over the years - the BCC and the County Administrator (his boss) and the staff that he would like to help. I would like to see him between the BCC (his boss) and the staff. I see the BCC members dealing with the Budget Officer much as I have with the library project - any budget amendment or pre -use of bond funds by interfund borrowing I have brought to the Board for approval. Any contact with the Budget Officer other than thru the Budget and BCC meetings would be for information only - and a policy could be that any information given to one Board member be given to all. 3. Through the years our Budget Officers have been asked or ordered to purchase things not put in the budget or different from what is put in the budget by staff. How do you say "no" to a County Administrator boss or fellow department heads without direct access to the BCC and not have constant turmoil. 4. The staff auto item and the Assistant County Administrator salary problem on last week's agenda show the type of leek of "understanding" about the relationship between the BCC and budget policy that can develop. 5. I recommend by Motion or by a legal document deemed necessary by the County Attorney that we try having the Budget Officer report to the BCC for a period of one year with complete review at that time as you would have with any new department arrangement. 39 BOOK 70 F QF 134 FF- NOV 17 193 BOOK 70 f', �E 13 Commissioner Eggert felt her memo tells how she feels about this, and pointed out that the Board voted to do this last June, but not followed through on, probably because of a change of mind with the interviewing going on for a new County Administrator. It occurred to her that with all the day to day budget procedures and the capital projects such as the libraries, jail, Sheriff's Administration Building, a 5th courtroom, and eventually, a new courthouse, the Office of Budget & Management needs to be a nice quiet office where these things can be followed along free from consideration of being under staff and any politics that go along with that. Right now the Office of Management and Budget has 6 bosses -- 5 Commissioners plus the County Administrator. She noted that normally the 5 Commissioners work as a vote of one after we are finished with what we are doing. The Board establishes the budget, and it is the Board's responsibility to see how the taxpayers' money is spent. Commissioner Eggert wished to recommend that the Office of Management and Budget be brought under the County Commissioners, and that the matter be reviewed at the end of one year. MOTION WAS MADE by Commissioner Eggert, SECONDED by Commissioner Bowman, that the Board bring the Office of Management & Budget under the Board of County Commissioners, and that this policy be reviewed at the end of one year. Under discussion, Commissioner Wheeler was not clear on what we hope to accomplish by having the Budget Director under the direct control of the Board of County Commissioners. Commissioner Bowman felt that the buck stops here with the elected Board, since this Board approves the budget and is answerable to all the people. Commissioner Wheeler felt that the Commission should set the policy and have the Administrator see that the policy is carried 40 - M M out; and, if it is not, the Administrator is answerable to the Board. He felt that having the Budget Director report directly to the Board violates the classic chain of command in any organi- zational chart. Commissioner Bowman stated she would agree with him on the chain of command if this were a private corporation, but we are a government and we are beholden to the taxpayers. Chairman Scurlock wanted very much to try this concept of having the OMB Director under the Board, and pointed out that at present, Director Baird is not only functioning as our budget officer, but is also handling such matters as insurance, animal control, welfare, and a variety of other functions that he really should not be involved with because of the magnitude of the one task of administering the budget that is passed in a public process. He pointed out that an auditor is really after the fact, and when we go through the budget process, we do it differently than other counties because we sit here for 2-3 weeks and go line item by line item. We actually get into the specifics of whether a desk or a car is needed this year or could wait until the next fiscal year. Once we go through the public hearing process, the budget is the taxpayers' budget and not the Commissioners' budget nor the Administrator's budget. That budget should be administered exactly as it passed, and any major deviation from it should come through the Board in the public process. He felt that for a variety of reasons back under former administrators we had some significant problems with some capital projects where the costs were under estimated. Commissioner Bird agreed with the public process for any changes to the budget, but asked why that could not be accomplished under the present system by a strong directive to our County Administrator of how we want things done and that Director Baird understands that is how we want things done. Chairman Scurlock did not feel it could be accomplished that way, because what happens in the day to day activity is that V I 7'1.98 41 goo 70 r ®V -17 M7 BOOK 70 P`�u137 people get bound up in their projects and they get bound up in getting something accomplished, and very slowly the goal justifies the mean. It is very easy to start distorting the process a little bit, but not to steal or anything like that. A prime example of that is when we recently hired a Personnel Director, who wasn't. on board when the Board budgeted a word processor for that department. Well, a word processor and a computer are close, he ended up with a computer, but now he needs a jet printer and there is no item for that in the budget. Now, how does that get approved? You have the man on board, he has been promised a piece of equipment, and you have got to do it. There is nothing wrong with what you are doing, but that should have come back to the Commission, but it has not. Those are the day to day items that are not brought back to the Commission. Director Pinto has a project and wants to get it done, Jim Davis has a project and wants to get it done, and on and on, and it is just so easy for these type of things to fall through the cracks and never come back to the Board for approval. He believed Administrator Balczun is honest and has no question with his integrity. He felt it was questionable with some former adminis- trators, but he emphasized that he is not slanting this at Mr. Balczun. In fact, when the Board voted back in June for the OMB Director to be under the Board, he voted for it long before he even knew Charles Balczun. In looking back, things have not come back to the Board for a variety of reasons ranging from perhaps some deviousness, to some ignorance, to just not knowing the process. Chairman Scurlock just wanted to try this concept for this budget year, In fact, if say in 3 months, it does not work out and is not providing an effective way to monitor ourselves, he would be the first one to admit that it is a mistake and we will go back to the way we were. Commissioner Bird felt that Director Baird's workload would be reduced once the new risk manager and new assistant administrator 42 M are on board, and asked Administrator Balczun how he would describe the primary duties of the OMB Director under the present process. Administrator Balczun felt that it would be someone who collates the various annual budgets that come in from constitutional officers and those of the county departments. He did not, however, envision him making policy decisions with respect to the budget suggested to the Board by the Administrator. Secondly, he would manage the budget in terms of filling his traditional role as budget cop, which in a sense is the internal audit function. Beyond that, since this county does not have an encumbrance system, the OMB Director could prepare all kinds of reports, analyses and statements for the Board's review on capital projects, operations, etc. Chairman Scurlock saw the OMB Director's position under the the Board as listening to the direction when the Board passes the budget. Basically, he is the budget cop, and if the budget has to be changed or modified, to see that it comes through the proper process, and look to Florida law to see that we are doing the proper thing. From the financing aspect, to work with the Finance Advisory Committee on individual capital projects, including the Administrator, just like the County Attorney works with the Administrator. Commissioner Bird wanted to adopt the type of operating system that is best for the county, and make the personnel fit the system, not the other way around. He didn't want us to get in the position where we are trying to modify the system to fit the personality. Commissioner Eggert felt the change would work very well, because we should think of the County Commission as one person. The Board is not going to be treating Director Baird any differently than we do now. However, what will be eliminated are certain staff pressures which we have seen in this building for at least 4 3BOOK ® P°: - 138 F' ®� �9 � BOOK OO F,!UEJ,39. 5 years, be they totally innocent or not. She wanted to see more accurate cost accounting, and didn't feel this move has anything to do with personalities and fitting people to the job. She felt this is important and that we should try it, especially at this time when we have so many capital projects in the works. Chairman Scurlock repeated that if it doesn't work, he would be glad to admit that he made a mistake. Commissioner Bird felt we should give it another try the way it is now. Commissioner Wheeler still felt it could work best with the Commission setting policy and instructing the Administrator to carry it out. He would prefer only one person to be responsible so that when something goes wrong, he is the only person to point a finger at. THE CHAIRMAN CALLED FOR THE QUESTION. The Motion carried by a vote of 3-2, Commissioners Bird and Wheeler dissenting. Chairman Scurlock directed the Attorney to draft an ordinance making the Office of Management & Budget under the control of the Board of County Commissioners. Commissioner Wheeler wished to see an expiration date in the ordinance and a detailed job description for the position. Commissioner Eggert noted that her Motion included an automatic review at the end of one year. Director Baird and Attorney Vitunac asked who would prepare the job description, and Commissioner Wheeler suggested that Director Baird meet with Attorney Vitunac and Administrator Balczun and iron that out and bring the specifics back to the Board. Attorney Vitunac and Administrator Balczun indicated their agreement. 44 r APPOINTMENTS TO CITY/COUNTY BIKE PATH COMMITTEE The Board reviewed the following memo dated 11/13/87: TO: County Commissioners FROM: Richard N. Bird Commissioner DATE: November 13, 1987 FILE: SUBJECT: Appointments to City/ County Bike Path Committee REFERENCES: The City of Vero Beach is reactivating the Bike Path Committee. They have requested that one County Commissioner, one member of the County Recreation Committee, and one County At -large appointee be made to their committee. I have volunteered to serve as the County Commissioner. Al MacAdam volunteered to serve as the representative of the County Recreation Committee. Lisa Abernethy volunteered to serve as the County At -large member. I respectfully request that the above people be appointed to the City/County Bike Path Committee. MacAdam and Lisa Abernethy to the City/County Bike Path Committee. ON MOTION by Commissioner Bird, SECONDED by Commissioner Eggert, the Board unanimously approved the appointments of Commissioner Bird, Al MacAdam and Lisa Abernethy to the City/County Bike Path Committee. PARKS & RECREATION COMMITTEE REPORT Commissioner Bird read the following Summary of Actions of the meeting of November 12, 1987. 45 BooK .70 imt. ,140 OV 17 198T PARKS AND RECREATION COMMITTEE SUMMARY OF ACTIONS NOVEMBER 12, 1987 BOOK , -70 FACE14 A proposed lease was prepared for Doug Upton to lease a part of the fairground property to construct a remote control race track. The Committee discussed the lease and suggested some minor changes. He will agree to pay $100 per month for the use and maintenance of port -a -lets, and pay $50 per event or 100 of total receipts of each event, whichever is greater. The Committee recommended approval of the lease as amended, and it will be brought to the County Commission for their consideration in the near future. The Committee discussed David Palmer's request for public skateboard ramps at Kiwanis-Hobart Park. Liability is a great concern to the committee. Staff will further investigate the liability aspect, and David was instructed to get cost estimates, and see how much money he could raise in pledges to construct and maintain the ramps. David suggested that a skateboard shop be incorporated into the plan to help defray the costs. The Committee unanimously recommended that the Sailboard Lease on Wabasso Causeway be renewed. Mrs. Hazen offered to pay $200 a year instead of $100 as previously stated in the lease. The Committee discussed placing matters on the Parks and Recreation Agenda. It was decided that all requests will be channeled through Jim Davis, Director, Public Works, and if the requests involve recreation programs, he will route them through Pat Callahan. He will then give a tentative agenda to the Secretary, who will send the notices out in the same manner as in the past. The deadline for receiving requests to be placed on the agenda is two weeks prior to the meeting. The Committee normally meets the second Thursday of each month. Pat Callahan reported on the recreation programs. The School Board, in partnership with the recreation department, has submitted a grant proposal to the State for an after school care program for children ages 9-12. Al MacAdam volunteered to be the representative of this committee on the City/County Bike Path Committee. Mr. Schum reported on Earman Park. He said it is very nice, but needs some mosquito control. Chairman Scurlock felt we are spending a lot of time on the skateboard ramp issue, and suggested that we ask David Palmer to look to the private sector so that the County does not get involved in the liability. Perhaps we could lease some property, and Commissioner Bird confirmed that is exactly what they have encouraged Mr. Palmer to do, and he is doing that now. 46 Commissioner Bird felt this issue is going to be a tough call that the Board will have to make, but maybe we could make the land available and let someone else run it and insure it. There being no further business, on Motion duly made, seconded and carried, the Board adjourned at 12:15 o'clock P.M. ATTEST: Clerk � G Chairman NOV 17 1987 47 BOOK 70 Fl uc 142