HomeMy WebLinkAbout01/5/1988Tuesday, January 5, 1988
The Board of County Commissioners of Indian River County,
Florida, met in Regular Session at the County Commission
Chambers, 1840 25th Street, Vero. Beach, Florida, on Tuesday,
January 5, 1988, at 9:00 o'clock A.M. Present were Don C.
Scurlock, Jr., Chairman; Margaret C. Bowman, Vice Chairman;
Richard N. Bird; Carolyn K. Eggert; and Gary C. Wheeler. Also
present were Charles P. Balczun, County Administrator; Charles P.
Vitunac, Attorney to the Board of County Commissioners; Joseph
Baird, OMB Director; and Barbara Bonnah, Deputy Clerk.
The Chairman called the meeting to order, and Attorney
Vitunac led the Pledge of Allegiance to the Flag.
ELECTION OF CHAIRMAN AND VICE CHAIRMAN
Chairman Scurlock announced that today is the annual
organizational meeting of the Board and reviewed the procedures
to be followed in electing new Commission officers. He opened
the floor to nominations for Chairman.
Commissioner Wheeler placed the name of Commissioner
Scurlock in nomination.
There being no further nominations, Chairman Scurlock
declared the nominations closed.
,JAN 198
ri
ON MOTION by Commissioner Wheeler, SECONDED by
Commissioner Bowman, the Board unanimously reelected
Don C. Scurlock, Jr. as Chairman of the Board of County
Commissioners for 1988.
BOOK 70 PAGE 470
J AIS 5 1988
BOOK .70 FACF.,4 f 1
Chairman Scurlock opened the floor to nominations for Vice
Chairman.
Chairman Scurlock placed the name of Commissioner Wheeler in
nomination.
There being no further nominations, Chairman Scurlock
declared the nominations closed.
ON MOTION by Chairman Scurlock, SECONDED by
Commissioner Bowman, the Board unanimously elected
Commissioner Wheeler as Vice Chairman of the Board of
County Commissioners for 1988.
ADDITIONS TO THE AGENDA/EMERGENCY ITEMS
Chairman Scurlock requested that Item A on the Consent
Agenda - IRC Bid #380 for 1 New 1988 Full-size Station Wagon - be
moved to the Agenda of the South County Fire District meeting for
today, and Attorney Vitunac advised that the transfer would be in
order.
Commissioner Eggert requested that authorization for out of
county travel for her to attend an HRS seminar in Palm Beach
Gardens on January 6-7, 1988, be added to the Consent Agenda as
Item J.
Chairman Scurlock requested the addition of a budget
amendment to purchase furniture and office equipment for the
newly appointed Circuit Judge.
Attorney Vitunac requested the addition of a settlement of
attorney fees in connection with the Sanctuary Park property on
the Indian River Boulevard northerly extension.
Commissioner Bird requested the addition of a discussion re
the job description for the OMB Director.
2
ON MOTION by Commissioner Bird, SECONDED by
Commissioner Eggert, the Board unanimously added
and transferred the above items on today's Agenda as
requested.
APPROVAL OF MINUTES
The Chairman asked if there were any corrections or
additions to the Minutes of the Regular Meeting of December 1,
1987.
Commissioner Bird wished to make a correction on Page 54 in
the discussion regarding the matters to be taken before the
Legislative Delegation on January 27, 1988. He wished to note
that the discussion was whether to push for the dissolution of
the Town of of Orchid, not the annexation, and wished to have the
records show that he was not agreeable to have that matter taken
to the Legislative Delegation before the Town owners were given
an opportunity to come before the Board and advise us of their
plans.
ON MOTION by Commissioner Eggert, SECONDED by
Commissioner Bird, the Board unanimously approved
the Minutes of the Regular Meeting of December 1, 1987,
as corrected.
CONSENT AGENDA
Commissioner Bird requested that Item D be removed from the
Consent Agenda for discussion.
A. IRC Bid #380 - 1 New 1988 Full -Size Station Wagon - South
County Fire District
Transferred to today's Agenda of South County Fire District
Meeting.
3
►� JN 5 1988
BOOK ,70 FAGE 472
JAN 5 1988
BOOK ,70 PAGE 473
B. IRC Bid #378 - 112 Ton Pick-up Truck
The Board reviewed the following memo dated 12/21/87:
TO:
Mr. Charles P. Balczun
County Administrator
DATE: December 21, 1987
SUBJECT: I.R.C. BID NUMBER 378 -
1/2 TON PICK-UP TRUCK
FROM: Joseph A. Baird
OMB Director
DESCRIPTION AND CONDITIONS
Bid number 378 for a half ton pickup truck was opened at
2:00 p.m. on Wednesday, November 4, 1987. Thirty-four proposals
were sent out and three bids were received.
Vendor Equipment Price
Bartow Ford Ford Pick-up $11,268.31
Janie Dean Chevrolet Chevrolet $10,648.70
Sunrise Ford Ford $11,775.00
Q
ALTENATIVE AND ANALYSIS
Janie Dean Chevrolet was the lowest bid received which was
$10,648.70; ho,- - the state contract price through Jim Peacock
Dodge is
FUNDING
Agriculture Extension Service had $10,000 .•propriated under
"Automobiles" (001-212-537-066.42).
RECOMMENDATION
Staff recommends the Board of County Commissioners purchase
a 1/2 ton pick-up truck through the state contract dealer, Jim
Peacock Dodge, in the amount of $9,627.00.
ON MOTION by Commissioner Eggert, SECONDED by
Commissioner Bowman, the Board unanimously awarded
IRC Bid #378, in the amount of $9,627, to Peacock Dodge
for the purchase of one 1/2 -ton Pickup Truck, as
recommended by OMB Director Baird.
C. Salary Adjustment, Emergency Management Director
The Board reviewed the following memo dated 12/19/87:
4
TO : CHARLES P. BALCZUN
: COUNTY ADMINISTRATOR
SUBJECT : SALARY ADJUSTMENT, EMERGENCY MANAGEMENT DIRECTOR
DATE : DECEMBER 29, 1987
The duties of the Emergency Management Director were expanded as a result of an
administrative reorganization effective December 7, 1987. Coincidental with
that change,. Mr. Doug Wright was promoted to department head status. In that
role, he assumed responsibility for the management of Animal Control, and
liaison duties for Emergency Medical Services and Public Safety.
It is recommended that Mr. Wright's salary be adjusted upward by $5,000
annually to compensate him for these added duties, and to place him on a salary
par with other department heads. His current annual salary is $36386.74.
It is further recommended that this change be effective retroactive to December
7, 1987, and that Mr. Wright's job classification be placed in salary grade
A-03 (34,729 - 46,884) pending possible reclassification as a result of the
Classification and Pay Study currently being conducted.
Wm. A. lankenship, J
Director of Personnel
ON MOTION by Commissioner Eggert, SECONDED by
Commissioner Bowman, the Board unanimously approved
the salary adjustment for the Emergency Management
Director, as recommended by Personnel Director
Blankenship.
D. Consultant Selection Committee Recommendations -
Miscellaneous Public Works Projects
The Board reviewed the following memo dated 12121/87:
TO: Charles P. Balczun, DATE: December 21, 1987 .FILE:
County Administrator
%Tames W. Davis, P.E.
Public Works Directo
SUBJECT: Consultant Selection
Ccmnittee Recommendations -
Miscellaneous Public Works
Projects
REFERENCES:
DESCRIPTION AND CONDITIONS
In an effort to expedite certain Public Works projects, staff has formally
advertised and received letters of interest from Consulting Engineers to
5
JAN 5 1988
BOOK 70 PAGE 474
JAN. 5 I988 ,
BOOK . 70 PAGE 475
perform design services for miscellaneous projects with a construction cost
of less than $500,000. Eleven firms submitted letters of interest. A list
of the firms is attached. The Selection Committee, appointed by the County
Administrator, met on Dec. 17, 1987, and recommended that a continuing
services contract be prepared with all of the following firms:
Peterson & Votapka - Vero Beach
Lloyd & Associates - Vero Beach
Finley -Horn & Assoc. - Vero Beach
Carter Associates, Inc. - Vero Beach.
Coastal Tech, Inc. - Vero Beach
Projects would be assigned to each consultant on a work order and be
presented to the Board for approval.
ALTERNATIVES AND ANALYSIS
The alternatives presented include:
1) Proceeding with continuing contracts for Engineering Services.
2) Advertising individually for all projects.
Staff prefers the first alternative. Many counties and cities are entering
into continuing contracts to save time and the cost of publically
advertising.
RECOMMENDATION AND FUNDING
Staff recommends entering into a Continuing Services Agreement with the
above mentioned firms. No funding is being considered at this time.
Finding will be addressed when individual work orders are prepared.
Commissioner Bird asked how we determine which of these
firms we will use for a particular project and what the fee
schedule will be, and Public Works Director Jim Davis explained
that when a particular job comes up, staff writes a memo to the
Board requesting authorization to issue a work order under a
master agreement for the company to proceed. When a substantial
size job comes in, we review the list and pick the proper
engineer for the job at the best dollar value. The Selection
Committee is comprised of himself and either Engineers Mike Orr
or Ralph Brescia. While they try to spread the work around
equitably, the selection is not a strict rotation, because he
felt that some engineers in town may have better capabilities for
one type of job as opposed to another.
Commissioner Bird understood then that what we are doing
today is prequalifying these firms on an individual basis, and
that staff will make a recommendation to the Board on which firm
to use for each job.
6
Chairman Scurlock stressed that everything comes back to the
Board for final approval, and if the Board has a question at that
time about capability or price, we have a place to voice those
concerns.
ON MOTION by Commissioner Bird, SECONDED by
Commissioner Wheeler, the Board unanimously
authorized Continuing Services Agreements with the
consultant firms as listed in the above staff
recommendation.
E. Change Order No. 12 - Indian River Boulevard/12th Street
Project
The Board reviewed the following memo dated 12/22/87:
TO: Charles P. Balczun, DATE: December 22, 1987 FILE:
County Administrator
FROM:
James W. Davis, P.E.
Public Works Director
SUBJECT: Change Order No. 12 - Indian
River Boulevard/12th Street
Project
REFERENCES:
DESCRIPTION AND CONDITIONS
On December 15, 1987, the Board of County Commissioners approved a 26 day
time extension for the subject project due to delays in the work caused by
the Florida East Coast Railroad's delay in rebuilding the 12th Street
Railroad track crossing. In addition to the time extension, the contractor
had to raise the 12th Street road elevation by approximately 4", which
required removal of sidewalk concrete, curb and gutter, and base material.
The above required work resulted in a cost of $2,324.50. Change Order # 12
has been prepared to formally extend the completion date by 26 calendar
days and increase the contract by $2,324.50 to cover this work.
The County Traffic Engineering Department has also requested a change in
the type of traffic signal loop detectors on the project. The County has
had operational problems with the Type "A" loop assemblies and we have
requested a change to Type "F" detectors. Just recently, the traffic
signal industry has recognized problems with the Type "A" loop detectors
nationwide. There are 40 loop detectors on the project. The change will
cost $100 per assembly or a total change in cost of $4,000.
The total increase to the contract for Change Order # 12 will be $6,324.50.
7
JAN 5 '1988
BOOK 10 POE 470
JAN 5 1988
BOOK .70 F;i.GE 477
ALTERNATIVES AND ANALYSIS
Staff has reviewed the requested changes and concurs with the Change Order
as prepared.
RECOMMENDATIONS AND FUNDING
Staff recommends that Change Order No. 12 be approved and that the Chairman
be authorized to execute the Change Order. Funding to be from Impact Fees
and Local Option Gas Tax.
ON MOTION by Commissioner Eggert, SECONDED by
Commissioner Bowman, the Board unanimously approved
Change Order #12 on the Indian River Boulevard/12th
Street Project, with funding to be from impact fees
and local option gas taxes, as recommended by
Public Works Director Davis.
No. 12
CUTANCE ORDER
Dated December 14, 1987
4395.03
OWNER's Project No. 8409 ENGINEER'S Project No. -.
12th Street Traffic & Pedestrian Improvements
Project with Indian River Boulevard, southerly extension
CONTRACTOR.
Dickerson Florida, Inc.
Contract For Road Construction
Contract Date
July 2, 1986
Tot
Dickerson Florida., Inc. . P.O. Box 719 Stuart, Florida 32495
CONTRACTOR
You are directed to make the changes noted below in the subject Contract:
The completion date, contract price and Indian River County
all other terms, covenants and conditions owNERR
of the above referenced contract, except
as duly modified by this and previous ` 0 y� A�/
Change Orders, if any, remain in full By s!,,
. force and effect. p yl;� v)c.iks gip} •
wp.Ao /..„3....1 Dated /.-- .S ,19. E
Nature of the Changes .
1. Extionsion of contract time due to schedule delays by Southern Bell and water
imain replacement.
2. Modifications to 12th Street due to railroad. APPROVED AS TO FORM
AND LEGAL SUFFICIENCY
3. Revise loop detectors from
Type "A" to Type t7"•
Enclosures:
WILLIAM G. COLLINS II
ASST. COUNTY-.{TORNEY
8
These changes result in the following adjustment of Contract Price and Contract Time:
Original Contract Price
Change Order 1 thru '11
Subtotal
This Change Order No. 12
Adjusted Contract Price
o1978.Na:oneS..aryof.
Protaamnal knpmeera
S 3,973,809.36
• X8;547:20
S "4;071,3'55.51;
624.5
.......
S 4,078,681.06 "
Contract Time Prior to This Change Order 529 days starting August 1, 1986
Net (Increase) (Decrease) Resulting from This Change Order
26 days (Days or Dale)
Current Contract Time Including This Change Order
(Dara)
555 days starting August 1, 1986
(Days or Date)
The Above Changes Are Approved:
Kimley—Horn and Associates, Inc.
The Above Changes Are Accepted:
Dickerson Florida, Inc.
By ....
Date
CONTRACTOR
.
..1 d ic./0 2 . ,19_
The Above Changes are Authorized:
JAIL 5 1988
9
BOOK 70 PAGE 478
JAN 5 1988
BOOK .70 PAGE 479
F
aludl@yoaouw
ATTAC[IlP W
MANGE ORDER M. 12
12TR SHIM' TRAFFIC & PEDESTRIAN IMPROMMENTS
F�'11i IlWN RIVER B 1JI VARD, scummy =MICK
EXPLANATION AND COST
1. The contractor has requested an extension of 26 calendar days in the
contract time due to delays associated with Southern Bell Telephone
Company's modification of cable systems (12 days) and FEC RR delay in
construction of the railroad crossing at 12th Street (14 days).
2. During construction of 12th Street it was noted by the contractor that
the level of the railroad track had been raised by the F.E.C.
construction crews. This level change resulted in profile changes in
the 12th Street roadway and the enclosed letter from Dickerson Florida
(dated December 10, 1987) itemizes the associated costs.
Lump Sum Tbtal Cost $ 2,324.50
3. The County requested a change in the type of loop detectors to be
installed on the remaining intersection to be signalized. The attached
letter from Mr. Jim Davis, dated December 10, 1987, itemized the
intersections included.
Bid Item No. 660-2-101 Loop Assembly Type "A"
From: 73 AS
To: 33 AS
- 40 AS
$276.25/AS = (-) $11,050.00
Bid Item No. 660-2-106 Imp Assembly Type "F"
From: -0- AS
To; + 40 AS
+ 40 As @ $376.25/AS = $15,050.00
Net Increase This Chime Order: $ 6325.50
+ 26 days
F. Release of Easement - Artz Request - Vero Shores Subdivision,
Block 9, Lot 14
The Board reviewed the following memo dated 12/2/87:
10
TO: The Honorable Members of DATE: December 2, 1987 FILE:
the Board of County Commissioners
DIVISION HEAD CONCURRENCE:
R5ert M. Keati g,�A CP
Community Develbpmelt Director
THROUGH: Roland M. DeBlois K00
taff Planner
Ce4e E► 'o/ ement
RELEASE OF EASEMENT
REQUEST BY ALAN & HATHA ARTZ
SUBJECT PROPERTY: LOT 14
SUBJECT: BLOCK 9, VERO SHORES
FROM:
rel
es W/'-ath
Code Enforcement Officer
SUBDIVISION, UNIT ONE
cn` fa ,CES:
ARTZ MEMO/REMS
It is requested that the data herein be given formal consideration
by the Board of County Commissioners at their regular meeting of
January 5, 1988.
DESCRIPTION AND CONDITIONS:
The County has been petitioned by Alan and Hatha Artz, owners of
the subject property, for release of a portion of the rear ten
(10) foot utility and drainage easement of Lot 14, Block 9, Vero
Shores Subdivision Unit One, being the southeasterly five (5) feet
of the northwesterly ten (10) feet of Lot 14, Block 9, Vero Shores
Subdivision, as recorded in Plat Book 5, Page 52 of the Public
Records of Indian River County. It is Mr. and Mrs. Artz's inten-
tion to effect compliance with Indian River County regulations by
releasing part of the utility easement, to meet set-
back -from -easement requirements for an existing pool and decking.
The current zoning classification is RS -6, Single -Family Residen-
tial District. The land use designation is LD -2, Low Density
Residential, up to six (6) units per acre.
ALTERNATIVES AND ANALYSIS:
Section 25(b)(6), Appendix A, Zoning, of the County Code of Laws
and Ordinances specifies that no pool shall be located closer than
five (5) feet to any easement, and no pool deck shall encroach
into any easement. Resulting from a survey error, the pool and
decking were established contrary to these easement setback re-
quirements. Release of the southeasterly five (5) feet of the
rear drainage and utility easement would bring the pool and
decking into compliance with the referenced zoning regulations.
The request has been reviewed by Southern Bell Telephone, Florida
Power and Light Company, Florida Cablevision Corporation, and the
Indian River County Utility and Right -of -Way Departments. Based
upon their review, Southern Bell Telephone has requested that the
owners accept responsibility for the expense of any future damage
or relocation of the existing cable, to which Mr. & Mrs. Artz
agreed. The zoning staff analysis showed that the drainage would
be adequately handled on the site.
RECOMMENDATION:
Staff recommends to the Board, through the adoption of a resolu-
tion, the release of the southeasterly five (5) feet of the
northwesterly ten (10) foot utility and drainage easement of Lot
14, Block 9, Vero Shores Subdivision Unit One, as recorded in Plat
Book 5, Page 52, of the Public Records of Indian River County,
Florida.
JAN 5 1988
11
BOOK 70 FAGS 480
'JAI 5 1988
BOOK 70 Ir{..UF 48 1
ON MOTION by Commissioner Eggert, SECONDED by
Commissioner Bowman, the Board unanimously adopted
Resolution 88-1, abandoning certain easements in the
Vero Shores Subdivision, Unit One, Block 9, Lot 14, as
requested by Alan and Hatha Artz.
RESOLUTION NO. 88-1
A RESOLUTION OF INDIAN RIVER
COUNTY, FLORIDA, ABANDONING CERTAIN
EASEMENTS IN THE VERO SHORES
SUBDIVISION, UNIT ONE, LOT 14,
BLOCK 9.
WHEREAS, Indian River County has easements as
described below; and
WHEREAS, the retention of those easements serves
no public purpose; and
WHEREAS, Alan and Hatha Artz have agreed to
Southern Bell conditions of abandonment that they as the
property owners accept responsibility for the expense of any
future damage or relocation of the existing Southern Bell
Telephone Company's cable on their property;
NOW, THEREFORE, BE IT RESOLVED by the Board of
County Commissioners of Indian River County, Florida that:
This release of easement is executed by Indian
River County, Florida, a political subdivision of the State
of Florida, whose mailing address is 1840 25th Street, Vero
Beach, Florida 32960, Grantor, to Alan & Hatha Artz
whose mailing address is 418 22nd Street S.X.,E.
Vero Beach, Florida 32962
Grantee, as follows:
Indian River County does hereby abandon all right,
title, and interest that it may have in the following
described easements:
SEE EXHIBIT "A" ATTACHED HERETO AND
INCORPORATED HEREIN BY REFERENCE.
12
THIS RESOLUTION was moved for adoption by Commis-
sioner Eggert
Bowman
seconded by Commissioner
and adopted on the
January , 1988, by the following vote:
Commissioner Scurlock
Commissioner Bowman
Commissioner Bird
Commissioner Eggert
Commissioner Wheeler
Aye
5th day of
Aye
Aye
Aye
Aye
The Chairman thereupon declared the resolution
duly passed and adopted this 5th , day of January
198'.
BOARD OF COUNTY COMMISSIONERS
OF INDIAN RIVER COUNTY,
FLORIDA
By
Don C. Scur ock, Jr.
Chairman
Attest By i ..�
Freda Wri
Clerk
EXHIBIT 'A"
The southeasterly five (5) feet of the northwesterly ten
(10) foot utility and drainage easement of Lot 14, Block 9,
Vero Shores Subdivision Unit One, as recorded in Plat Book 5
Page 52, of the Public Records of Indian River County,
Florida.
JAN 51988
13 BOOK 70 P,��:c 482
err
JAN 51998:'
BOOK 70 PAGE 483
G. Distribution of the Data Source Guide for Commercial/
Industrial Development
The Board reviewed the following memo dated 12/23/87:
TO: The Honorable Members DATE: December 23, 1987 FILE:
of the Board of County
Commissioners
DIVISION HEAD CONCURRENCE:
4%;214,r) SUBJECT: DISTRIBUTION OF THE DATA
Robert M. Ke in•AF'ICP SOURCE GUIDE FOR COM -
Planning & Devel••ment Director MERCIAL/INDUSTRIAL
DEVELOPMENT
Through: Gary Schindler ,74;✓
Chief, Long -Range Planning
FROM: Cheri J. Boudreaux e51 REFERENCES:
Staff Planner, Long -Range Planning
It is requested that the data herein presented be given formal
consideration by the Board of County Commissioners at -their
regular meeting of January 5, 1988.
DESCRIPTION & CONDITIONS
On August 1, 1986, the County was awarded, through the Economic
Development Council, a twelve month technical assistance grant
from the United States Department of Commerce, Economic
Development Administration (EDA), to develop a Data Source Guide
for Commercial & Industrial Development.
The Commercial and Industrial Development Data Source Guide
provides a detailed data base for all of the commercially and
industrially designated areas in the County. The Data Source
Guide is intended to assist local officials, the planning staff,
developers, real estate agents, and other -interested parties in
directing prospective businesses and industries to areas in the
County which are most suitable for them.
At their September 22, 1987 meeting, the Economic Development
Council unanimously approved the final report of the Data Source
Guide. At their October 20, 1987, meeting, the Board of County
Commissioners unanimously approved and authorized staff
transmittal of the Data Source Guide to the EDA. On November 4,
1987 the Economic Development Administration approved the final
report of the Data Source Guide as submitted.
On December 22, 1987, the Economic Development Council approved
the staff's recommendation presented below on the distribution
and the amount of fee charged per copy for the Data Source Guide.
ALTERNATIVES & ANALYSIS
Presently, the County's pricing policy for reports and documents
is to charge actual reproduction costs. While report drafts have
been distributed free when the issue of the report has been under
discussion, final reports have always been sold at reproduction
costs.
Both EDA grant monies and local matching funds were used to
develop and print the Data Source Guide. Even though federal
grant monies were used to develop this report, the County is
permitted to charge for copies of the report. However, the cost
of the report may not exceed the actual costs of printing the
document.
14
Cost for both printing and distributing the Data Source Guide was
estimated to be approximately $18.00 per copy. As part of the
approved overall budget, the County's share of the printing costs
was approximately $12.00 per copy. However, since this report
was partially funded through a federal grant and was intended to
stimulate and promote economic development, the staff suggests
selling copies to the public for $10.00.
Since the E.D.A. grant did not specify the method of distribution
of the Guide, the staff prepared and recommends the following
distribution schedule for the Data Source Guide:
°Free Copies
Economic Development Council members 13
Overall Economic Development Council members 13
Other Jurisdictions 5
Planning and Zoning Commission members 7
Chamber of Commerce members and staff 13
Board of Realtors (Directors) 12
Council of 100 members 17
°Free Copies for Chamber of Commerce
to use for economic development promotion 120
°Copies to be sold by Planning Department
and other groups desiring to sell the Guide 200+
RECOMMENDATION
Staff recommends that the Board of County Commissioners approve
the cost per copy and the schedule of distribution of the Data
Source Guide as approved by the Economic Development Council.
ON MOTION by Commissioner Eggert, SECONDED by
Commissioner Bowman, the Board unanimously approved
the cost per copy and the schedule of distribution
of the Data Source Guide as approved by the Economic
Development Council.
H. Final Plat Approval for Ocean Bluff Subdivision
The Board reviewed the following memo dated 12/16/87:
JAN 5 1988 15 BOOK 70 PAGE 484
JAN 5 1988
BOOK 70 PGE 485
TO: The Honorable Members of DATE: December 16, 1987 FILE:
the Board of County Commissioners
DIVISIvON HEAD CONCURRENCE:-
CURRENCE:
Rrt M. tin AICP SUBJECT: FINAL PLAT APPROVAL FOR
Planning & D vele ment Director OCEAN BLUFF SUBDIVISION
THROUGH: Stan Boling -4/5•
Chief, Current Development
FROM: Robert E. Wieger LI REFERENCES: oceanbluff
Staff Planner BWIEG2
It is requested that the data herein presented be given formal
consideration by the Board of County Commissioners at their
regular meeting of January 5, 1988.
DESCRIPTION AND CONDITIONS:
Ocean Bluff Subdivison is a 3 lot subdivision of a ±4.05 acre
parcel located on the east side of S.R. A -1-A, 1 miles north of
C.R. 510. The current zoning is RM -6 (Mult-Family Residential, up
to 6 units/acre) with a land use designation of LD -2 (Low Density
Residential, up to 6 units/acre). At their regular meeting of
July 9, 1987, the Planning and Zoning Commission granted
preliminary plat approval to the subdivision. The owner, Susan
Richards -McClain, is now requesting final plat approval and has
submitted:
1. A final plat in conformance with the approved preliminary
plat.
ANALYSIS:
All required improvements have been constructed, and have been
inspected and approved by Public Works and Utilities Departments.
All requirements for final plat approval have been satisfied.
RECOMMENDATION:
Staff recommends that the Board of County Commissioners grant
final plat approval Ocean Bluff Subdivision.
ON MOTION by Commissioner Eggert, SECONDED by
Commissioner Bowman, the Board unanimously granted
final plat approval for Ocean Bluff Subdivision, as
recommended by staff.
I. Transfer of Funds from B.C.C. Contingency Fund to Special
Election Fund - Elections in Indian River Shores and Fellsmere
The Board reviewed the following memo dated 12/29(87:
16
ANN ROBINSON
SUPERVISOR OF ELECTIONS
1840 25TH STREET, SUITE N-109
VERO BEACH, FLORIDA 32960-3394
TELEPHONES: (407) 567-8187 or 50-8000
�� 2 2s 272gp
jNb,9 .i
Cp •y�g� 4 �� �J
Crt
te. "W0* - 0,
al. l�
December 29, 1987
TO: HON. DON C. SCURLOCK, JR., CHAIRMAN, BCC
FROM: ANN ROBINSON, SUPERVISOR OF ELECTIONS
RE: ITEM FOR CONSENT AGENDA OF JANUARY 5, 1988
I underestimated the expenses involved in the special
elections held on November 10, 1987, by the Town of
Indian River Shores and the City of Fellsmere. Each
has sent me a check.for the additional amount, and
the checks were deposited to the BCC account, as is
done with all cash and checks that we receive.
Please authorize the transfer of money from the BCC
contingency fund to reimburse us as follows:
$446.48 into 001-700-519-036.79, SPEC ELECT -I R SHORES
$773.83 into 001-700-519-036.81, SPEC ELECT-FELLSMERE.
Thank you.
ON MOTION by Commissioner Eggert, SECONDED by
Commissioner Bowman, the Board
approved the transfer of funds
the Supervisor of Elections in
unanimously
as requested by
the above memo.
J. Authorization for Out -of -County Travel
The Board revLewed the following letter dated 12/21/87:
17 BOOK 70 PAGE 486
JAIL 51988
JAN 5 1988
BOOK
70 j hAf)f 4S1
STATE F FLORIDA
DEPA TMENT OF HEALTH AND REHABILITATIVE SERVICES
Commissioner Don C. Scurlock,
Board of County Commissioners
Indian River County
1848 25th. Street
Vero Beach, Florida. 32960
Dear Commissioner:
Jr.,
December 21, 1987
Chair
As a recognized leader in your community, you are invited to parti-
cipate in a two-day focus group for the purpose of providing input
in establishing a new Area Agency on Aging in the Department of
Health and Rehabilitative Services District IX (Indian River,
St. Lucie, Okeechobee, Martin,•Palm Beach Counties). The Aging and
Adult Services state program office will join district staff in co -
leading this workgroup.
The district Aging and Adult Services Program assumed the adminis-
trative functions of the area agency May 1, 1987 with the intent of
establishing a new administrative entity within a twelve (12) month
period of time. Prior to developing a Request for Proposals, input
from a variety of sources is needed. The best way to insure a re-
sponsive administrative'structure for our older citizens is to seek
guidance and diredtion from key community leaders and advocates.
Since the Request for Proposals is a part of a bid process, you or
your representative should not attend this meeting if you plan to
respond to the Request for Proposals to become the Area Agency on
Aging.
Meeting Place: Holiday Inn at Palm Beach Gardens
4431 PGA Boulevard
Palm Beach Gardens, FL
Telephone: 305/622-2260
MeetLn Da Jan ► ' A�:.: 5 ° ;
ON MOTION by Commissioner Eggert, SECONDED by
Commissioner Bowman, the Board unanimously
authorized out -of -country travel for Commissioner
Eggert to attend the HRS meeting in Palm Beach
Gardens on January 6-7, 1988.
CLERK TO THE BOARD
A. Report - Convictions
Received and placed on file in the Office of the
Clerk to the Board:
Report of Convictions - Month of November, 1987
18
PUBLIC HEARING - ABANDONMENT AND VACATION OF EASEMENT REQUEST BY
ROBERT D. SIMONS - OAKLAND COMMERCIAL PARK SUBDIVISION
The hour of 9:05 o'clock A.M. having passed, the Deputy
Clerk read the following Notice with Proof of Publication
attached, to wit:
VERO BEACH PRESS -JOURNAL
Published Daily
Vero Beach, Indian River County, Florida
COUNTY OF INDIAN RIVER: STATE OF FLORIDA
Before the undersigned authority personally appeared J. J. Schumann, Jr. who on oath
says that he is Business Manager of the Vero Beach Press -Journal, a daily newspaper published
at Vero Beach in Indian River County, Florida; that the attached copy of advertisement, being
a
in the matter of 6-PervfiLde
in the
Court, was pub-
lished in said newspaper in the issues of � /9 7117
Affiant further says that the said Vero Beach Press -Journal is a newspaper published at
Vero Beach, in said Indian River County, Florida, and that the said newspaper has heretofore
been continuously published in said Indian River County, Florida, each daily and has been
entered as second class mail matter at the post office in Vero Beach, in said Indian River Coun-
ty, Florida, for a period of one year next preceding the first publication of the attached copy of
advertisement; and affiant further says that he has neither paid nor promised any person, firm
or corporation any discount, rebate, commission or refund for the purpose of securing this
advertisement for publication in the said newspaper.
Sworn to and subscribed before me this
(SEAL)
(Businlss Mana. r) /1
rida)
(Clerk of the Circuit Court, Indianniver
NOTICE OF PUBLIC HEARING
Notice of hearing to consider a petition for the
closing, abandonment, and vacation of a mar-
ginal access easement Tying within the Oakland
Commercial Park Subdivision.
Said marginal access easement being more
particularly described as follows: -
•
ALL OF THAT CERTAIN 30 FOOT MAR-
GINAL ACCESS EASEMENT WITHIN
THE OAKLAND COMMERCIAL PARK
SUBDIVISION. THE PLAT OF WHICH 1S
FILED IN PLAT BOOK 12. PAGE 18 OFTHE PUBLIC RECORDS OF
i
• RIVERCOUNTY. FLORIDA. THE (NDIAN ALLEY
IS FURTHER DESCRIBED AS LYING
ALONG THE ENTIRE NORTHERN POR-
TION OF LOTS 1 AND 8INSA10SUB-
DIVISION. • •
•
A public hearing at which parties In Interest
and citizens shall have an opportunity to be
heard. will be held by the Board of County Com-
missioners of Indian River County. Florida. in the
County Commission Chambers of the County
Administration Building, bated at 1840 25th
Street. Vero Beach, Florida on Tuesday, Janu-
ary 5. 1988 at 9:05 am.
Anyone who may wish to appeal any decision
which may be made at this meeting will need to
ensure that a verbatim record of the proceedings
is made which Includes the testimony and evi-
dence upon which the appeal will be based.
Indian River County
Board of County Commissioners
By -a -Don C. Scurlock. Jr.
Chairman
December 19, 1987
The Board reviewed the following memo dated 12/4/87:
JAN 5 1988
19 BOOK 70 PACE 488
JAN 5 198
BOOK 70 FACE.489
TO: Charles P. Balczun DATE: December 14, 1987 FILE:
County Administrator
DIVISION HEAD CONCURRENCE:
Robert M. Keati , ICP SUBJECT:
Community Devel pment Director
Through: Roland M. DeBlois1
Staff Planner
FROM:Charles W. Heath REFERENCES: SIMONS
Code Enforcement Officer REMS
ABANDONMENT AND VACATION
OF EASEMENT REQUEST BY
ROBERT D. SIMONS SUBJECT
PROPERTY: LOTS 1 & 8 OAK
LAND COMMERCIAL PARK SUB-
DIVISION & PARCEL NUMBER:
27-33-39-00001-0030-00002.0
It is hereby requested that the data herein be given formal
consideration by the Board of County Commissioners at their
regular meeting of January 5, 1988.
DESCRIPTION AND CONDITIONS:
The County has been petitioned by Robert D. Simons, owner of the
subject property, for the abandonment and vacation of a marginal
access easement being the northerly thirty (30) feet of Lots 1 &
8, Oak Land Commercial Park Subdivision, being the northerly
thirty (30) feet of Lot 1, and the northerly thirty (30) feet of
Lot 8, Oak Land Commercial Park Subdivision, Section 27, Township
33, Range 39 East, Indian River County, Florida; according to the
Plat thereof as recorded in Plat Book 12, Page 18, of the Public
Records of Indian River County, Florida. In exchange for the
abandonment the petitioner proposes to establish a ten (10) foot
wide pedestrian easement in place of the marginal access easement.
Also, on property adjacent to the subject easement to be released,
the petitioner proposes to establish a limited access easement
across the following: The South five (5) feet of the North
thirty-five (35) feet of the West twenty (20) acres of Tract 3,
Section 27, Township 33 South, Range 39 East, according to the
last general plat of the lands of the Indian River Farms Company;
as filed in Plat Book 2, Page 25, Public Records of St. Lucie
County, Florida; now Indian River County, Florida; Subject to a
sixty (60) foot wide road access across the aforedescribed parcel.
The basis of this request is to abandon an easement in order for
the petitioner to proceed with a recently approved site plan,
which proposes a portion of a building within the existing margi-
nal access easement. It is the opinion of staff and the Planning
and Zoning Commission (during its consideration of the applicant's
site plan) that there is no need for the existing thirty (30) foot
marginal access if the petitioner:
a. establishes a ten (1.0) foot pedestrian easement in place
of the marginal access easement; and
b. establishes, on adjacent property which the petitioner
owns, a limited access easement to ensure adequate
access control.
These items have been satisfied by the applicant: the
establishment of the pedestrian access easement and the
limited access (adjacent property) will become effective upon the
abandonment of the 30' marginal access easement that the applicant
is now requesting.
ALTERNATIVES AND ANALYSIS:
The request has been reviewed by the Indian River County
Right -of -Way Division, and the Planning and Development Division.
Based upon their reviews, staff recommends that the forementioned
easements be released in exchange for a ten (10) foot public
pedestrian access easement across the northerly ten (10) feet of
Lots 1 & 8, Oak Land Commercial Park Subdivision, and a five (5)
20
foot limited access easement across the northerly five (5) feet of
Parcel number: 27-33-39-00001-0030-00002.0. The subject easement
is not a part of the Thoroughfare Plan system. Abandonment would
not interfere with convenient access to any surrounding
properties. Staff analysis indicates that all traffic aspects of
the subject and adjacent sites are adequately addressed by the
proposal.
RECOMMENDATION:
Staff recommends to the Board, through the adoption of a resolu-
tion, the abandonment and vacation of the thirty (30) foot
northerly, utility and drainage easements of Lots 1 & 8, Oak Land
Commercial Park Subdivision, with the stipulation that the
applicant agree to grant Indian River County:
1. a ten (10) foot pedestrian access easement across the
northerly portions of Lots 1 & 8, Oak Land Commercial
Park Subdivision, and
2. a five (5) foot limited access easement across the
northerly five (5) feet of Parcel number: 27-33-39-
00001-0030-00002.0, as recorded in Plat Book 2, Page 25,
of St. Lucie County, Florida, now in Indian River
County, Florida
The Chairman opened the Public Hearing and asked if anyone
wished to be heard in this matter. There being none, the
Chairman declared the public hearing closed.
ON MOTION by Commissioner Eggert, SECONDED by
Commissioner Bowman, the Board unanimously adopted
Resolution 88-2, providing for the closing,
abandonment, and vacation of a 30 -foot wide marginal
access easement lying within the Oakland Commercial
Park Subdivision, Lots 1 and 8.
21
JAIL 5 1988
BOOK 70 PAGE 490
JAN 5 1988
RESOLUTION NO. 88-2
BOOK 70 PMGE 49l
RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF
INDIAN RIVER COUNTY, FLORIDA PROVIDING FOR THE ..
CLOSING, ABANDONMENT, AND VACATION OF A 30 FOOT WIDE
MARGINAL ACCESS EASEMENT LYING WITHIN THE OAKLAND
COMMERCIAL PARK SUBDIVISION, LOTS 1 AND 8.
WHEREAS, on November 12, 1987, the County received a duly
executed and documented petition from Robert Simons, P. 0. Box
1393, Vero Beach, Florida 32961, requesting the County to close,
vacate, abandon, and disclaim any right, title, and interest of
the County and the public in and to all that portion of a 30 foot
wide marginal access easement lying within the Oakland Commercial
Park as recorded in Plat Book 12, Page 18 of the Public Records of
Indian River County; and
WHEREAS, in exchange for the aforementioned release of
easement, the owner, Robert Simons has agreed to establish a ten
(10) foot wide pedestrian easement in its place; and
WHEREAS, in exchange for the aforementioned release of
easement, the owner, Robert Simons has also agreed to establish a
five (5) foot limited access easement across the following pro-
perty: The south five (5) feet of the north thirty-five (35) feet
of the west twenty (20) acres of Tract 3, Section 27, Township 33
South, Range 39 East, according to the last general plat of the
lands of the Indian River Farms Company, as filed in Plat Book 2,
Page 25, Public Records of St. Lucie County, Florida, now Indian
River County, Florida; subject to a sixty (60) foot wide road
access across the afore -described parcel; and
WHEREAS, in accordance with Florida Statutes §336.10, notice
of a public hearing to consider said petition has been duly
published; and
WHEREAS, after consideration of the petition, supporting
doc;.cf_nts, staff investigation and report, and testimony of all
thc_.. interested and present, the Board finds that said right-of-
wal .s not a state or federal highway, nor located within any
mur.:'..ipality, nor is said right-of-way necessary for continuity of
the County's street and thoroughfare network, nor access to any
giv=en private property.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY
COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA that:
1. All right, title and interest of the County and the
public in and to that certain right-of-way being known more
particularly described as:
ALL OF THAT CERTAIN 30 FOOT. MARGINAL ACCESS EASEMENT.
WITHIN THE OAKLAND COMMERCIAL PARK SUBDIVISION, THE PLAT
OF WHICH IS FILED IN PLAT BOOK 12, PAGE 18 OF THE PUBLIC
RECORDS OF INDIAN RIVER COUNTY, FLORIDA. THE ALLEY IS
FURTHER DESCRIBED AS LYING ALONG THE ENTIRE NORTHERN
PORTION OF LOTS 1 AND 8 IN SAID SUBDIVISION.
is hereby forever closed, abandoned, vacated, surrendered, dis-
continued, remised and released.
2. Notice of the adoption of this resolution shall be
forthwith published once within thirty (30) days from the date of
adoption hereof; and
3. The Clerk is hereby directed to record this resolution
together with the proofs of publication required by Florida
Statutes §336.10 in the Official Record Books of Indian River
County without undue delay.
22
The foregoing resolution was offered by Commissioner Eggert
who moved 1ts and upon beingon. The
putmotion
vote, the vote wasCasmissioner
follows:
Bowman ► p
Chairman Don C. Scurlock, Jr. Aye
Commissioner Margaret C. Bowman
Aye
Commissioner Richard N. Bird Aye
Commissioner Carolyn K. Eggert Aye
Commissioner Gary C. Wheeler Aye
The Chairman thereupon declared the resolution duly passed
and adopted this 5th day of January , 1988.
BOARD OF COUNTY COMMISSIONERS
OF INDIAN RIVER COUNTY, FLORIDA
BY:
Don C. Scur oc , Jr, Chairman
Board of County Co .issioners
8TH STREET R/W AT 27TH AVENUE INTERSECTION IMPROVEMENTS
The Board reviewed the following memo dated 12/29/87:
TO: Board of County Commissioners DATE: December 29, 1987 FILE:
SUBJECT:
FROM: Charles P. Balczun REFERENCES:
County Administrator
8TH STREET R/W AT 27th
AVENUE INTERSECTION
IMPROVEMENTS
RECOMMENDATION
The Board of County Commissioners is requested to authorize acquisition of
a 7' x 186' (1308.3 sq. ft.) parcel for right-of-way purposes on the north
side of 8th Street west of 27th Avenue.
The owner refuses to sell for less than $2,500 which is some $1,061 more
than our estimated value based on a comparable appraisal for right-of-way
on the northeast corner of this intersection.
The staff estimates that total acquisition costs via eminent domain
proceedings would amount to some $5,139.00 ($1,439.00 land value plus
$3,700 estimated eminent domain cost.)
While I am opposed to paying more for land than its apparent fair market
value, acceding to the current property owner's demand for $2,500 is
substantially less than our projected total acquisition cost through the
eminent domain process.
23
SAN 5 1988
BOOK 70 ME 492
BOOK 70 PAGE 493..,
JAN 5 1988
Administrator Balczun reported that due to a late breaking
development in Director Davis's negotiations with the property
owner, the acquisition cost is $500 less than the $2,500 figure
mentioned in the above staff recommendation. At this point, the
proposed acquisition cost exceeds the appraised value by $561,
which is far Tess than the cost would be for eminent domain
proceedings.
ON MOTION by Commissioner Eggert, SECONDED by
Commissioner Bowman, the Board unanimously authorized
the acquisition of right-of-way on the north side of
8th Street west of 27th Avenue at a cost of $2000.
RIGHT-OF-WAY USE PERMIT - FLORIDA GAS TRANSMISSION COMPANY
The Board reviewed the following memo dated 12/21/87:
TO: James W. Davis, P.E. DATE: January 5, 1988
Director of Public Works
Terrance G. Pinto, Utilities Director
SUBJECT:
Charles P. Balczun
FROM: County Administrator REFERENCES:
mo=t
RIGHT-OF-WAY NEGOTIATIONS
FLA. GAS TRANSMISSION CO.
At its meeting this morning, the Board of County Commissioners directed
staff to negotiate with Florida Gas'Transmission Company with respect to
the conditions under which we would issue a right-of-way permit.for an 8
inch gas transmission line from west of I-95 to the Vero Beach Municipal
Power Plant.
It was the Board's position that in return for issuance of the right-of-way
permit, Florida Gas Transmission Company, should consent to the following:
I. Reimburse county for costs it incurs arising from installation of
the 8 inch gas"main with a minimum or base line cost of $1,000.
I I . Secure authorization from Florida Gas Transmission Company
authority to utilize its right-of-way for effluent disposal
purposes.
Mr. Davis and Mr. Pinto are to develop all necessary data to
are fully prepared to enter into and conclude negotiations
manner.
Once the above data is prepared, we should proceed
negotiations. Participants in the negotiating process will
Mr. Pinto, County Attorney Vitunac and me.
Mr. Davis will be the 'contact person' between the county and the gas
company. Additionally, Mr. Davis is responsible for scheduling meetings as
well as organizing materials for consideration by the Board of County
Commi ssione•rs.
insure that we
in a timely
directly to
be Mr. Davis,
TO: Charles P. Balczun,
County Administrator
FROM:
James W. Davis, P.E.,
Public Works Director
DATE: December 21, 1987
SUBJECT:
FILE:
Right -of -Way Use Permit -
Florida Gas Transmission
Company - 8" Gas Line from
West of I-95 to City of Vero
Beach Power Plant
REFERENCES:
A.J. McNamara, F1. Gas,
to James Davis dated
Doc. 17., 19W
DESCRIPTION AND CONDITIONS
Florida Gas Transmission Co. is requesting a right-of-way permit to install
an 8" diameter welded steel gas main within County right-of-way from its
main Florida line located west of I-95 to the City of Vero Beach Electric
Power Plant. The proposed route is as follows:
From the North-South gas main located West of I-95, the line will
travel along 4th Street to 74th Avenue (Rangeline Road).
o Thence South along 74th Avenue to 1st Street SW.
o Thence East along 1st Street SW frau 74th Avenue to Kings Highway
(58th Ave.).
o Thence South along Kings Highways frau 1st St. SW to the Indian
River Farms South Relief Canal Right -of -Way.
o Thence Easterly along the South Relief Canal right-of-way from
58th Avenue to US Highway 1 (SR 5).
o Thence North along US 1 from the South Relief Canal to Indian
River Boulevard South Extension.
o Thence North along the new Indian River Boulevard South Extension
frau US 1 to the City of Vero Beach Power Plant.
The construction of the gas line will be along the east side of Indian
River Boulevard. Since this is a major gas pipeline project and the owner
has no formal franchise to operate in the County, staff has determined that
Board approval should be obtained.
25
JAN 1988
BOOK 70 FACE 494
JAN 5 1988
BOOK 70 PAGE 495
5
ALTERNATIVES AND ANALYSIS
The gas pipeline is needed by the City Power Plant so that sufficient
natural gas can be provided.
Staff has received the plans and has made numerous comments resulting in
many changes. Originally, a Florida Registered Engineer did not sign and
seal the design drawings. Staff has required a Registered Engineer's
Certification.
The proposed design will utilize approximately a 10' wide corridor along
County right-of-way. The design impact has been minimized as much as
possible.
RECOMMENDATIONS AND FUNDING
Staff recommends that a County right-of-way use permit be granted to
Florida Gas Transmission Company for the construction of the 8" gas main.
A right-of-way use permit fee for such installations may be levied by the
County based upon the Board's direction. To monitor construction,
approximately $1,000 in staff time is anticipated. A $1,000 fee is
recommended.
Administrator Balczun explained that after discussing this
matter at great length yesterday, staff is recommending that as a
condition of granting this use, the Board request the gas company
to allow the County to utilize a portion of -this right-of-way for
effluent disposal.
Chairman Scurlock believed it would be a good idea.
Commissioner Bird did not know what vehicle we have to use
in a case like this, but believed that $1,000 is a pittance for
the hundreds of thousands ormillions of dollars worth of revenue
that is going to be generated off this line by using a 10 -ft.
wide county right-of-way for thousands of linear feet.
Attorney Vitunac advised that while general law gives
utilities the power of eminent domain to get needed right-of-way,
it does allow us to receive a regulatory fee for the initial
installation of the line if the County can justify it.
26
Otherwise, the utility has the right to use the right-of-way
without giving us any compensation. He pointed out that by
giving up that right-of-way, this area gets the benefit of
natural gas; however, there will not be any retail from the line
The line is strictly to the Vero Beach power plant, and the
benefit will be derived from the lower cost of fuel, which will
result in lower electric bills for residents in the Vero Beach
service area.
Commissioner Bowman asked if the regulatory fee was actually
a franchise fee, and Attorney Vitunac explained that there is no
on-going rent; the regulatory fee allows us to recoup our
engineering and other costs involved in monitoring the
installation of the line.
Administrator Balczun felt the appropriate action would be
for the Board to authorize staff to negotiate with Florida Gas
Transmission with respect to them covering our costs of a flow
level fee of $1000 plus the effluent disposal considerations and
bring it back to the Board.
•
Commissioner Bird wondered if we might get stuck with a
tremendous bill for mowing that right-of-way because of the
growth promoted by the effluent.
Chairman Scurlock did not know all the long-term
ramifications, but felt that it was something we need to explore.
Attorney Vitunac did not believe the Board could condition
the easement rights on this effluent use even though it is a
convenient time to request this from the utility.
Commissioner Bird asked what would happen if the Board
refused the right-of-way permit, and Attorney Vitunac stated that
they would sue us for the right to go in the same easement.
Chairman Scurlock felt in that case we would have to prove
that the County had a need.
27
JAN 5 1988
BOOK 70 FACE 496
JAN 5 198a
BOOK 70 PAGE 497
Attorney Vitunac explained that if the utility went with
private property, they would have to pay fair market value. If
they have to condemn a right through a public easement, they
would not have to pay fair market value, but they would have to
show a predominant public benefit. If Director Davis and his
staff can show that all our right-of-way is reserved for central
county activities and that we just don't have any room, that is
another story. Attorney Vitunac didn't think that was the case,
however.
Director Davis advised that we have been working with the
utility for 6 months and refused their original request for a
particular corridor, which was probably the best corridor as far
as utilities' accommodation is concerned, because we wanted to
reserve that corridor for water and sewer only. We placed them
in probably the least desirable location, which is right down the
flow line of the ditch on the east side. After they submitted a
design that was not done by a Florida registered engineer, we
reviewed it and made lengthy comments on our concerns. Staff
felt that the design was not adequate because their pipe is only
12 inches deep in many locations. Staff was very conservative in
establishing the $1000 fee, but we really don't know how much
staff time will be required to monitor the installation of the
line. If minimal staff time is required, perhaps $1000 would
cover the cost; however, if they did a sloppy job and didn't
respond to the restoration, it might cost us many times more than
that just to monitor the work.
MOTION WAS MADE by Commissioner Eggert, SECONDED by
Commissioner Bird, that the Board authorize staff to
renegotiate with the gas company, bring a final
agreement back to the Board on recovering all our
costs, and ask them to consider the possibility of
allowing the County to use the right-of-way for
effluent disposal.
28
Under discussion, Director Davis explained the various
problems that could arise with the installation of the gas
transmission line, and Attorney Vitunac felt the real issue here
is whether there is a predominant county need for all our
right-of-way such that we should not give the gas company their
easement.
Director Davis believed that we can show a need for alt the
right-of-way, whether it be for drainage, utilities, roadway
shoulder, etc., and Chairman Scurlock felt we have an extremely
good negotiating position and that we ought to take the position
that we don't have any right-of-way unless it can be arranged
that we have some effluent disposal capability.
Commissioner Bi.rd was concerned about the County's liability.
in this situation, and hoped that somehow we have the vehicle to
make sure that the line is properly engineered and installed. He
asked if it was possible to get some sort of hold harmless
indemnity.
Attorney Vitunac advised that we could put that in the
agreement with the City of Vero Beach.
THE CHAIRMAN CALLED FOR THE QUESTION. The Motion
was voted on and carried unanimously.
DOT 5 -YEAR WORK PROGRAM AND STRATEGIC PLAN PRESENTATION
William Fowler, Deputy Assistant Secretary of the Department
of Transportation, advised that he would be assisted in today's
presentation by Bruce Seiler, District Planning Administrator,
and Chuck Barrett, Manager of Programming and Contractual
Services.
Mr. Fowler announced that the Governor is not expected to
reveal what projects he will support until February 1st.
Distributing copies of the Strategic Transportation Plan for
District 4 Element, Mr. Fowler directed everyone's attention to
the four major goals of the plan:
29
JAN 5 1988
BOOK 70 PAGE". 498
JAN 5 1988
BOOK 70 ['ACE 499
To meet Florida's transportation needs, in all forms, for all
people, in a cost-effective way.
...Mission statement of the Florida Department of 7ransportaion
THE CHALLENGE
The department's challenge is complicated by
the state's rapid population growth, develop-
ment patterns and yearly influx of tourists.
Transportation services do not meet the
needs generated by this growth. Our urban
highways are congested, and public trans-
portation alternatives are drastically limited.
The department advocates building a trans-
portation system equal to the challenge.
Solutions to the state's transportation
problems are threefold: work closely with
local governments and the private sector to
develop ` and fund transportation system
improvements; achieve a balanced transpor-
tation system; and deliver transportation
products and services in a timely and cost-
effective way.
THE REFORMS
To carry out these strategies and to
accomplish this Plan, numerous reforms will
be necessary. These reforms are grouped as
follows:
• DEPARTMENTAL -- Review and modify
policies and procedures within the
authority granted to the department.
• OTHER STATE AGENCIES --
Recommend changes in policies and
procedures of other state agencies.
• LEGISLATIVE -- Work to improve state
laws.
• FEDERAL -- Resolve conflicts between
federal laws and regulations and Florida's
transportation needs.
30
111E S'I'IIATE(;1Kti
Secretary of Transportation Kaye N. Hender-
son has initiated a new planning process to
identify hold, aggressive strategies to upgrade
the state's transportation system. These
strategies address:
• EMPLOYEES -- Provide strong
leadership to raise levels of performance.
• PRODUCTION -- Increase the capacity of
the department to expand its production.
• RIGHT -OF -WAY -- Reduce the time
and cost of acquiring rights-of-way and
preserve and acquire future
transportation corridors.
• PARTNERSH I I'S -- Pursue working
and financial relationships with local
governments and the private sector.
• FINANCE -- Identify innovative
solutions to meet growth needs.
• PERFORMANCE MEASURES --
Measure the success of the department
in meeting its new goals.
TIIE PLAN
The Strategic Plan defines major highway
and public transportation needs and incorpo-
rates the current adopted 5 -Year Work
Program. The Plan calls for a greatly
expanded State Highway System, major
public transportation improvements through-
out the state, and expansion and extension of
Florida's Turnpike.
The department will be working with local
governments, metropolitan planning organi-
zations, regional planning councils, the
Legislature and the private sector to review
and, where appropriate, to adjust this plan.
We welcome the best ideas of other
Floridians.
Mr. Fowler stressed that this is a needs plan projected over
the next 20 years and that the improvements are not necessarily
listed in order of priority. The first phase of the 20 -year plan
is for 1989-1998, and the second phase is for 1999-2008.
JOUNTY/
PROGRAM
TSE FLORIDA DEPARTMENT OF TRANSPORTATION
DISTRICT 4 - NEEDS PLAN LIST FOR FY 89-98
( COSTS IN MILLIONS 8)
PROJEC NAME
FROM/TO
PROJECT
DESCRIPTION
ROAD IANES TOTAL
MILES NOW NEED CO6TT
�BROWABD CQUNTY (conUnnod)
15.5
RAIL
CSX/SAMPLE RD.
GRADE SEPARATION
TRANSIT DOWNTOWN PEOPLE MOVER
EXTENSION TO CSX
DOWNTOWN PEOPLE MOVER
FIXED ROUTE
ROLLING STOCK & EQUIPMENT
TRANSPORTATION DISADVANTAGED
VANS -76
TRANSPORTATION DISADVANTAGED
CONSTRUCTION
CONSTRUCTION
OPERATING COST
OPERATING COST
EQUIPMENT PURCHASE
EQUIPMENT PURCHASE
OPERATING COST
52.0
19.6
246.6
6.5,
1.3
3.3
INDIAN RIVER COUNTY
ARTERIAL 17TH ST.
A -1-A TO US -1
INDIAN RIVER BLVD
BEECHLAND TO 41ST ST.
INDIAN RIVER BLVD
41ST ST TO 63RD ST.
INDIAN RIVER BLVD
FOURTH ST TO BEECHLAND
MERRILL BARBER (BASCULE)
SR -60
OSCEOLA COUNTY LINE TO I-95
SR -60
ONE WAY PAIRS
SR -A -1-A
17TH ST. TO 4 MI NORTH
BEECHLANDBLVD
AVIATION SEBASTIAN/A/P IMPROVEMENT
SEBASTIAN/ECONOMIC DEV.
VERO/A/P IMPROVEMENT
VERO/FCR
VERO/NEW TERMINAL/APRONS/
PARKING
VERO/ROAD IMPROVEMENT
ADD 2 LANES
ADD 2 LANES
ADD 2 LANES
ADD 2 LANES
IMPROVE BRIDGE
ADD 2 LANES
NEW ROAD CONSTRUCTION
ADD 2 LANES
CONSTRUCTION
CONSTRUCTION
CONSTRUCTION
CONSTRUCTION
CONSTRUCTION
CONSTRUCTION
4 6 111
18s
13.2
7.3
6.5
89.5
3.9
29.7
3.3 4 6
3.3 4 6
3.3 4 6
27.0 2 4
8.0 2 4
6.5
0.3
6.5
0.5
19.5
0.8
MARTIN' COUNTY
ARTERIAL
BEELINE HIGHWAY
PALM BEACH COUNTY TO
INDIANTOWN
BRIDGE OVER ST. LUCIE RIVER
PALM CITY BRIDGE
SR -76
I-96 TO MONTEREY ROAD
•SR -76
WEST & EAST OF CSX RR
AVIATION INDIANTOWN/LAND ACQ.
WITHAM/A/P IMPROVEMENT
EXPRESSWAY GREEN RIDGE PARKWAY
ADD 2 LANES
NEW BRIDGE
IMPROVE BRIDGE
ADD 4 LANES
ADD 4 LANES
LAND PURCHASE
CONSTRUCTION
NEW ROAD CONSTRUCTION
8.9 2 4 13.7
O 4 67.4
122
4.0 2 6 6.6
2.7 2 6 3.9
• 27.0
9.1
O 59.5
PALM BEACH COUNTY
ARTERIAL BEELINE HIGHWAY
NORTH OF PRATT WHITNEY TO
MARTIN COUNTY LINE
BEELINE HIGHWAY
1-96 TO TURNPIKE IN PALM BEACH
JAM 5 '19
•,.
ADD 2 LANES
ADD 4 LANES
31
4.0 2 4 6.2
2.5 2 6 281
BOOK 70 EnE 500
JAN 5 1938
BOOK 70 PAGF 501
THE FLORIDA DEPARTMENT OF TRANSPORTATION
DISTRICT 4 - NEEDS PLAN LIST FOR FY 99-08
COUNTY/ PROJECT NAME
PROGRAM FROM/TO
PROJECT
DESCRIPTION
ROAD LANES •
MILES NOW NEED
IBROWARD >COLTNTY (¢nntinued}
RAIL
CSX/POWERLINE-PROSPECT RD.
GRADE SEPARATION
CSX/RACE TRACK RD.
GRADE SEPARATION
CSX/SAMPLE RD.
GRADE SEPARATION
TRANSIT DOWNTOWN PEOPLE MOVER
OPERATING
EXPAND MAINTENANCE &
ADMINISTRATION FACILITY
FIXED ROUTE
ROLLING STOCK & EQUIPMENT
TRANSPORTATION DISADVANTAGED
VANS -75
TRANSPORTATION DISADVANTAGED
SERVICES
CONSTRUCTION
CONSTRUCTION
CONSTRUCTION
OPERATING COST
CONSTRUCTION
OPERATING COST
EQUIPMENT PURCHASE
EQUIPMENT PURCHASE
OPERATING COST
INDIAN RIVER::COUNTY
ARTERIAL
SR -60
I-96 TO ONE WAY PAIRS
US -1
ST LUCIE COUNTY LINE TO BREVARD
COUNTY LINE
AVIATION SEBASTIAN/A/P IMPROVEMENT
SEBASTIAN/ECON DEV
VERO/A/P IMPROVEMENT
VERO/ROAD IMPROVEMENT
EXPRESSWAY I-96
ST. LUCIE COUNTY TO BREVARD
COUNTY
TRANSIT BUSES
FIXED ROUTE OPERATING
MAINTENANCE & ADMINISTRATION
FACILITY
REPLACE EQUIPMENT
TRANSPORTATION DISADVANTAGED
SERVICES
'MARTIN COUNTY
ADD 2 LANES
ADD 2 LANES
CONSTRUCTION
CONSTRUCTION
CONSTRUCTION
CONSTRUCTION
ADD 2 LANES
EQUIPMENT PURCHASE
OPERATING COST
CONSTRUCTION
EQUIPMENT PURCHASE
OPERATING COST,
7.0
6
4 6
19.0 4 6
ARTERIAL
BEELINE HIGHWAY
INDIANTOWN TO OKEECHOBEE
COUNTY LINE
EVANS CRARY BRIDGE
JENSEN BEACH CAUSEWAY
LYONS BRIDGE (A -1-A BASCULE)
OLD MARTIN GRADE (SR -714)
I-95 TO OKEECHOBEE COUNTY LINE
SR -7 EXTENSION
PALM BEACH COUNTY LINE TO BRIDGE
ROAD
US -1
PALM BEACH COUNTY LINE TO
MONTERARY ROAD
AVIATION INDIANTOWN/A/P IMPROVEMENT
WITHAM/A/P IMPROVEMENT
TRANSIT BUY 10 BUSES
FIXED ROUTE
ADD 2 LANES
IMPROVE BRIDGE
IMPROVE BRIDGE
IMPROVE BRIDGE
NEW ROAD CONSTRUCTION'
ADD 2 LANES
ADD 2 LANES
CONSTRUCTION
CONSTRUCTION
EQUIPMENT PURCHASE
OPERATING COST
8.9
2 4
2 4
2 4
2 4
14.0 0 2
4 6
17.3 4 6
THE STRATEGIC TRANSPORTATION PLAN IS ON FILE IN ITS ENTIRETY IN
THE OFFICE OF THE CLERK TO THE BOARD
32
Chairman Scurlock felt the whole plan is inflated
dramatically because some of the projects listed in it are also
on the County's list of projects. He believed that the DOT was
taking credit for projects such as the northerly extension of
Indian River Boulevard, while the County gets to pay for it
through its impact fees.
Mr. Fowler emphasized that this plan is a starting place for
identifying the needs, and the reason they are here today is to
gain the input of the Commissioners, county staff, and public.
Attorney Vitunac asked if making SR -60 a 4 -lane toll road
across to Tampa was included in the plan, and Mr. Fowler stated
that the addition of 2 lanes to SR -60 from 1-95 to the Osceola
County line are included, but not as a toll road.
Chairman Scurlock asked if the widening of 17th Street from
AIA to U.S. #1 would involve tearing down homes in Rockridge, and
Mr. Fowler felt that would depend on the need to provide greater
capacity and the options to providing greater capacity. He
reiterated that they are here this morning to determine the needs
of the county, and if the county doesn't feel that the widening
of 17th Street on the west side of the bridge is needed, they
will remove that project from the plan.
Chairman Scurlock felt that perhaps they should be thinking
of providing another corridor and another access as opposed to
expanding an access.
Director Davis wished to know if a project that the County
is implementing is on the Strategic Transportation Plan, whether
it would enhance the County's chances of some joint participation
and maybe some local assistance on the project, and Mr. Fowler
stated that it certainly would.
Chairman Scurlock wanted to know where the funding was
coming from, and Mr. Fowler said that a project will be paid for
either through gas taxes, license tag fees, ad valorem taxes or
impact fees. The question is which agency will administer it.
33
JAN 5 1988
BOOK 70 PACE 502
JAN 5 1988
BOOK 70 0 PACE 503
Chairman Scurlock felt the problem is that what always goes
up to Tallahassee doesn't always come back down. He pointed out
that there are some legislators in Tallahassee who believe that
money should be left in local governments to build their own
roads.
Continuing to question the specific projects planned for
Indian River County, Chairman Scurlock asked why the improvements
for U.S. #1 down by Vista Royale are not included in the first
phase of the 20 -year plan since it looks as if the road will be
exceeding capacity shortly.
Mr. Fowler explained that it very well may be that it will
be moved to the first phase once they finish the corridor study
and have a better feel for what is needed on the U.S. #1
corridor.
Chairman Scurlock felt the DOT should have sat down with
Director Davis and his staff when they developed the two segments.
of the needs plan.
Mr. Fowler admitted that while they did get input from the
County's engineering staff, the plan was done internally.
Chairman Scurlock felt that was the problem, because what
they have on the list makes no sense whatever, and Mr. Fowler
repeated that is the reason they are here today. If it is found
that a project needs a higher priority, they will switch it from
the second phase to the first phase.
Chairman Scurlock explained that he was just expressing his
frustration and did not mean to badger, but it seemed to him that
this needs list could have been better determined if the DOT had
consulted with the County's engineering staff.
Commissioner Bird wanted to see the U.S. #1 improvements
moved to a higher priority.
Chairman Scurlock asked if monies can be switched from
Aviation to Roads, and Mr. Fowler confirmed that they could be
switched.
34
Commissioner. Bird pointed out the dire need for improvements
to SR -60 and U.S. #1, and Commissioner Wheeler pointed out that
there is heavy traffic on the U.S. #1 corridor during rush hours
all the way from the north county line to the south county line.
He felt we should be acquiring right-of-way now to prepare for
future widening.
Chairman Scurlock recalled an old DOT plan that called for a
north and south corridor on 74th Avenue, and wanted to see an
alternate north/south corridor included in the first phase of the
needs plan, and Mr. Fowler agreed that we have to plan for other
north/south corridors before the right-of-way is gone.
Commissioner Bird wanted to see an alternate north/south
corridor included in the 5 -Year Plan, and Commissioner Bowman
felt we need to coordinate any alternate north/south corridor
with that of St. Lucie County.
Director Davis reported that he was notified this morning by
the DOT of a technical committee meeting scheduled for January
28th to discuss corridor alternatives. Public input will be
requested in April -May, and he believed there would be a
published document sometime late in 1988.
Mr. Fowler pointed out that they would like to identify
right-of-way requirements as early as possible so that. the County
can help them protect and reserve that right-of-way.
Chairman Scurlock suggested that the Commission take this
plan, and after working with our engineering staff, develop a
formal response to this document in terms of what priorities we
agree with and the ones we do not, because he did not see that
happening today.
Mr. Fowler wanted very much to have that input.
JAN 5
35
BOOK 70 FAGE 504
JPA 5 1988
BOOK 70 PAGE 505
FIVE-YEAR CONSTRUCTION PLAN - 1988-89 (FY89) THRU 1992-1993
'(FY93)
Mr. Fowler advised that this work program starts July 1,
1988, dropping off the current fiscal year of 1987-88 and adding
fiscal year 1992-1993. He explained that this plan is built to
current sources of revenue and does not anticipate any additional
revenue, although there are a lot of efforts in that direction.
36
12/31/87 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION PAGE 49
13/08100 FIVE YEAR CONSTRUCTION PLAN 1988-89 IFY89) THRU 1992-93 1FY931 WPA0300
INDIAN RIVER COUNTY STATUS - GAMING PROJECT PHASE PROGRAMMED ANCUNT 1$10001 BY 'UFO, BY FY
IWORX 1 1 PROJECT I LA1 YORK MIX I FISCAL FISCAL
FISCAL
ITEMNO SRNO. DESCRIPTION OCLE88/891 89/90 1 90/91 1
STATE HIGHWAY:CONSTRUCTION COMPONENT
4115310
FISCAL I FISCAL 1 BEGIN 1
.
91/92 1 92/93 CONST
19 PL/SR-60/1 1 PAIR 1.000 011 A00 LANES G REC-
60 FM -N11 20 AVE URBAN ONSTRUCT
TO -SR -5/U5-1
$596509; INCL PE. R/
M L SCHEO FOR 81041
5332 •
iii
ICST
ICEI
I
2.223 F792/93
CS
311
051
41153321
4115348
14115392
19 PL/SR-60/1 Y PAIR
60 FM-5R-5/US-1
TO- INDIAN RIVER BLVD
PE, RIM 1. SCHEDULE=
810415310
• .700 MI MULTI -LANE RECO-
URBAN INSTRUCTION
iii
SCSI
CEI
873 FY92/93
05
122
051
1 SR-5/US-1 1.500 MI SAFETY PROJECT
5 FM -SOUTH RELIEF CANAL RUPAL
T0 -SR -(.56
J0601901 CLOSEO.1521
VALID. G/M 4115425.
1 5R-60/ERIOGE 0880054 .740
60 1FV-MERRILL BARBER BR URBAN
TO -OVER ICWW
BR 85/21.7 PRIA08.
1411
REPLACE MOVABLE -
SPAN BRIDGE
ICST
ICEI
PE
POW
2.561
HRE
256
HRE
iii
• RCM'LNO
200
2,000
C5 BAT
500
BAT
300
BRT
ICST 9.8871
BRT
ICEI •1
9891
OPT'
FY88/891
1
FY91/92.1
4115399
1 SR-5/US-1 9.843 141 STATE RESURFACE- C5T
5 F114-.5MI5 OF 5 GIFFORD /REPAVE 2,853 853
TO -1 M1,5 OF SABASTIAN
BASIC=58-68./EXCEPTI CEI 285
ON LT ROADWAY FM:MP 85
41154021
I 15.298 TO MP 17.690. '
1 SR-5/NERD BETTERMENT 1PE
5 FM -am 16TH ST OUTFALL
T O -
PIPE 1600' OUTFALL/P
E=99004-1544/PROJ. 14
AY BE DELETED.
130
05
1
TENTATIVE PLANS
JAN 0 41?gg
SEMI TO RETSIOD
Free/291
UNFD
1
1
1
1
PAGE •�0
t3:0a:00
INDIAN RIVER COUNTY
WORK 1 USNO.
ITEMNO I SRNO.
1
STATE OF FLORIDA CEPARTMENT OF TRANSPORTATION 12,31/87
FIVE YEAR CONSTRUCTION PLAN 1988-89 IFY89) THRU 1992-93 IFY93) t+PA0300
STATUS - GAMING PROJECT PHASE PROGRAMMEO AMOUNT 161000) 8Y FUND, 8Y FY
PROJECT I LENGTH
DESCRIPTION 1 LOCALE'
STATE HI:HWAY'CONSTRUCTION COMPONENT
WORK MIK
FISCAL 1 FISCAL
88/89 1 89/90
FISCAL I FISCAL
90/91 1 91/92
1
FISCAL
92/93
1 BEGIN
1 CONST.1
141/54081
5 FM -ST LU/INDIAN RIV COL121.399 MI EMENT CORRIDOR IMPROV -IPE
650
T«PH2013 IN 84/5 FOR C
ORRCIOOR LOCATTCN STUTOS
14115410
INDIAN RIVER COUNTY SIGNING/PAVtMEN-ICST
TO-vMS 11 T MARK[hG5 {{{{{1 Oao
S
CEI
16
OS
4115414
SR-60/BRA880054
60 FM-MERRILL BAADER BR.
TO -TEST LOAD CONTRACT
TEST LOAD CONTRACT F
OR 411.5392.
1.200 MI
REPLACE MOVABLE -Il CST
ICES
SPAN BRIDGE
442
BRP
80
05
1
FY98/89i
4115419 1 SR-5/US-1/VERO 1.905 MI STATE RESURFACE- CST
W S
Fm -5 LIMITS CCG I
/REPAVE 867 FY88/89
00
TO -90 AOJ RAILROAC OS
I RESURFACE/CONNECT TOI CEI I
LIMITS OF 4115348. 121
OS
4115425
SR-5/US-1
FM-t'RIOGE%880002
TO -
SPLIT FROM E G/W 411
I 5348/PE UNDER 411534
8
PRIMARY COMPONENT TOTAL ALL FUNDS
BRIDGE -REPLACEM-
ENT
CST
CE1
206
SPT
37
9PT
1
9,5861 2.0001 10,8751 3,530
Free/P9
INTERSTATE HWY. CQ!STRUCTION COMPONENT
141446121
1-95/SR-9
FM -INDIAN RIVER CO./L
TO-PREVARO COUNTY LINE
CLEAR RECOVERY SAFET
Y REQUIRED 8Y FHMA
LIGHTING
CST
CEI
2
60
IR
47
IR
1FY8B/89
COMPONENT TOTAL ALL FUNCS 3071 1 1 1 '
12/!1/47 STATE OF FLORIDA DEPARTMENT OF TRANSPCRTATtCN PAGE 61
13:08:00 FIVE Y1AR CONSTRUCTION PLAN 1988-89 (rre9) TNRU 1992-93 (fY93) i�PA0300
INCAN �i1VER COUNTY STATUS - GAMING PROJECT PMASF. PROGRAMMED AMOUNT (=1000) Or FUND, er FY
FISCA
BEGIN
JITEMNU SPNO. OESCRIPT[ON 1 LOCALE MOAK MIX LENGTH 1
88/89FISCA` 1 99/90FISCA` 1 90/91FISCA` 1 91/92` 1 92/93` 1 CONST.,
PARKUAY CUM.: TPUCT I ON COMPONENT
1(4154626
I
RESURFACE N.B./5.8.
FM-M.P. 134
1TO-M.P. 137
ESTIMATED AT 50K PER
1 LANE NILE IN 1985 (
1 12 LANE MILES) .
4%54627
•
STATE RESURFACE -
/REPAVE
IPE2671
1CST
PKYRI
ICEI
1 1741
1 PKYRI
1,2451FY92/93I
PKYR
1 RESURFACE N.B./S.P.
IFM-M.P. 137
TO-M.P. 146.5
ESTIMATED AT SOK PER
LANE MILE IN 1985 1
1. .IP LANE MILESI
STATE RESURFACE -
/REPAVE
IPE
I
ICST
PKYRI 4PKYR1FY92/93
10EI 1
0
I PKYRI00
COMPONENT TOTAL ALL FUNDS 1 1 1 3371 5,8681 1
TRANSIT DEVELOPMENT COMPONENT
W 5725 INDIAN RVR CTY COA 1 OPERATING/ADMIN- MSC 1 1
uD
1 11 TO- IFM- �. ASSISTANCEDU 1
1 1 46 1
1 1 1 ME i1
TION IH - PER/AO
1 LFI t
W
O
4815726 INDIAN RVR CTY COA OPERATING/ADMIN- MSCI I
1
FM- . ASSISTANCE 46 1
I TO -
1 SECTION
18 - OPER/AD m *SST LF 1 1 1 1
48157271 INDIAN RVR CTY COA . OPERATING/ADMIN- 1 1 (MSC 461 1
FM- . ASSISTANCE 1 461 I
. TO -SECTION 19 - OPER/ADm ASST
1 1 L46
F1 1 1
1481572811
1
INDIAN RVR CTY CO*
FM-
TO -
SECTION 18 - OPER/AO
M ASST •
OPERATING/ADMIN-
• ASSISTANCE
IMSC 1
1 471
CUI
471
LF1
,ANpiAN 5 1988
BOOK 70 FACE 509
One Way Pairs
Mr. Fowler noted that with additional revenue, they could
bring the One Way pairs into the plan for 1988-89, because the
right-of-way is basically all in hand, the engineering is being
updated, and they will start the permitting process as soon as
they can see that there is a way to accelerate the project.
Chairman Scurlock asked if any impact fees can be used to
help implement that, and Director Davis. confirmed that they
could.
Mr. Fowler stated that if the County is willing to spend
their own money to accelerate the project, the DOT can sign a
payback agreement with the County that says they will pay the
County back in the year the project is programmed.
Chairman Scurlock suggested that we do a cash flow analysis
to see if we want to accelerate the program. He asked if we can
do some interfund borrowing, and Director Davis did not feel
there is anything in our ordinance to prohibit interfund
borrowing from impact fee districts, but pointed out that we have
to start spending that money in 6 years.
Attorney Vitunac advised that we could borrow from the
impact fee districts as long as the money can be shown to be
ultimately spent in the proper district; in fact, he felt it is
better to borrow the money than just let it sit there.
Mr. Fowler stated that they would continue to work with
Director Davis on the details of accelerating the One Way Pairs.
U.S. #1 from the South Relief Canal to SR -656
Mr. Fowler explained that basically this is a resurfacing
project, which will include some safety type things, such as
intersection improvements and elimination of hazards. Basically
they will clean it up and make it a safer road to drive on. It
will also include some widening of the bridge over the South
Relief Canal.
40
Merrill Barber Bridge Replacement
Mr. Fowler wanted the Commission's feelings on the
replacement of the Merrill Barber Bridge, and Commissioner Bird
suggested that the replacement of the bridge be discussed in a
separate session since it is so important to the community,
especially the City of Vero Beach. A separate session with
public input would allow us to learn what the alternatives are
and what the impacts would be.
Commissioner Wheeler asked what the life expectancy is for
the Merrill Barber Bridge with the work they have just done on
it, and Mr. Fowler felt it must be low enough to justify
replacement in the year they have it programmed (91!92). Since
they are showing it funded with federal dollars, they have to
convince the Federal Highway Administration that it is in such a
condition that it needs to be replaced. Mr. Fowler noted that
estimates are that the construction costs would run a little over
$10 -million, and $2 -million would be needed to acquire the
required right-of-way. Those are estimated costs for a bascule
bridge, and a high level bridge would cost approximately $15-18
million. Mr. Fowler was agreeable to getting the feelings of the
community regarding the replacement of the bridge at a later
date.
U.S. #1 from S. Gifford Road to Sebastian
Mr. Fowler explained that these improvements are really what
is needed to tune up what is there as opposed to adding any
significant capacity, and would include resurfacing.
16th Street Outfall
Mr. Fowler asked what the situation is down by the river
since the channel was cleaned out, and Director Davis stated that
we have not had a significant rainfall event to really indicate
whether there is flooding there or not. He believed we need to
continue to do something such as lining the channel.
41
JAN 198
BOOK 70 FAGE510
r -JAN 5 1988
BOOK 70 PAGE 511
Mr. Fowler said that they needed to know whether to continue
with that or take it out of the program. He explained that
betterment means cleaning it or otherwise dealing with it. He
believed that they received some negative feedback from the
environmental people on piping the ditch. The question then
becomes should we just go ahead and do a larger ditch or whatever
to obtain more capacity.
Commissioner Bowman asked if the dredging of the 14th Street
Canal is under DOT authorization, and Director Davis advised that
it is not and County staff is working on that.
Mr. Fowler continued to review the arterial projects listed
under Indian River County.
Commissioner Bird understood from recent correspondence with
the DOT that there was going to be some significant widening and
surface improvements on SR -60 west of Vero Beach, and Mr. Barrett
of the DOT stated that project was included in the current year
and is still on-going.
Commissioner Eggert noted that at the last meeting of the
Economic Development Council there was some discussion about
getting the State to make some sign improvements along 1-95 in
St. Lucie and Indian River counties under their logo program, and
Mr. Fowler said they would check it out.
Director Davis noted that we have been going through the
process of transferring 27th Avenue over from the State to the
County, and believed that the intersection improvement at 27th
Avenue and Oslo Road is not included in last year's improvement.
Mr. Barrett advised that particular improvement is still
included in this year's 5 -year plan, but Director Davis had not
seen any activities on it, and felt that someone from the DOT
needs to walk that road with us because there are some drainage
problems on 27th Avenue after the widening that was done. In
fact, he believed that it really needs to be resurfaced before it
is transferred to the County.
42
Director Davis further noted that some off -system bridge
replacements on CR -510 are not on the plan, and Mr. Fowler stated
they would check on that also.
Commissioner Bird wondered if we should include in our long
range plans some provision for railroad overpasses or underpasses
since the railroad bisects the community.
Mr.'Fowler stated that they certainly could identify that as
a need, and asked if there were some specific places where that
should be done.
Commissioner Bird just felt that as this county continues to
grow, we should not be at the mercy of the railroad.
The presentation being over, Chairman Scurlock thanked the
representatives of the DOT for coming, and hoped he had not been
too hard on them in venting some of his frustrations.
ROAD RESURFACING FOR 1988 - ROAD & BRIDGE DIVISION BUDGET
The Board reviewed the following memo dated 12/28/87:
TO: Charles Balczun,
County Administrator
FROM:
James W. Davis, P.E.
Public Works Director
DATE: December 28, 1987
FILE:
SUBJECT: Road Resurfacing for 1988 -
Road and Bridge Division Budget
REFERENCES: Albert VanAuken, R&B Div.
to Jim Davis dated 11-30-87
Mikc Orr to Jim Davic
dated 12-4-87
DESCRIPTION AND CONDITIONS
Approximately $400,000 has been allocated in the FY87-88 Road and Bridge
Division budget for road resurfacing. Usually, the Road & Bridge Division
prepares a list of resurfacing projects in the last quarter of the Fiscal
LAN 5 19
i 1
1.•
4.3
BOOK .70 PAGE 512
JAS 5 398
BOOK 70 PAGF 5I3
Year to expend these funds. Substantial road preparation and drainage pipe
replacement is sometimes necessary, and staff recommends that instead of
trying to do this work in the last few months of the year, it would be
better to schedule the work over a longer period of time. For this reason,
the attached list of road resurfacing projects is presented for Board
approval.
ALTERNATIVES AND ANALYSIS
The attached list reflects 2.6 miles of roadway (33,557 SY of pavement).
The cost to construct a 1" asphalt overlay at $36.50/ton over the 2.6 miles
is approximately $70,000. Approximately $55,000 was spent on critical
repairs and resurfacing of 12th Street between 12th Avenue and 27th Avenue
and in resurfacing the Country Club bridge area.
If the attached list is approved, approximately $275,000 would remain
unencumbered for additional projects this year.
RECONMENDATION AND FUNDING
It is recommended that the attached list of roads be approved for resurfac-
ing. Funding to be from Account 111-214-541-035.31 Road and Bridge
Division Paving Materials.
TO: James W. Davis, P.E.
Public Works Director
DATE: November 30, 1987 FILE:
SUBJECT: Roads to be Resurfaced
FROM: Albert L. VanAuken, Supt. f�REFERENCES:
Road & Bridge Division
The following is a list of roads to be resurfaced:
6th Ave. from 19th St., S.W. to Highland Dr.
20th St., S.W. from 6th Ave., S.W. to 4th Ave., S.W.
3rd Ave. between 15th & 16th Streets
CR 507 from Broadway to Babcock
14th St., S.W., 27th Ave. to 17th Ct.
1st St. from 43rd AVe. to 50th Ave.
641' 4 -✓e - /0t' Ss I /Z'" sr
44
.3 Mile
.2 Mile
.1 Mile'
.5 Mile
.7 Mile
.5 Mile
Chairman Scurlock noted that The Moorings did not have any
projects listed for this year, and Public Works Director Jim
Davis advised that they have not heard anything from Moorings
Attorney Dorothy Hudson or the property association as to their
paving needs.
Chairman Scurlock felt they may not have contacted us since
they thought they were going to be annexed into the City, and
suggested that we contact them and assure them that we are happy
to have them in the county and will do what we can to make sure
that services are provided to that part of the community. He
emphasized that The Moorings make up approximately 18% of our
total municipal service fund.
ON MOTION by Commissioner Eggert, SECONDED by
Commissioner Bird, the Board unanimously approved
staff's recommendation as set out in the above memo.
BUDGET AMENDMENT - COUNTY JAIL PHASE 11 - RECORDKEEPING SERVICES
The Board reviewed the following memo dated 12/16/87:
TO:
Mr. Charles P. Balczun
County Administrator
THROUGH: H. T. "Sonny" D
Owners Authorized R -presentative
Joseph A. Baird
OMB Director �C\
DATE: December 16, 1987
SUBJECT: INDIAN RIVER COUNTY JAIL PHASE II
RECORDKEEPING SERVICES - C. E. BLOCK
ARCHITECT, INC. - BUDGET AMENDMENT -012
FROM: Leila Miller
Budget Analyst
DESCIPTION AND CONDITIONS
Mr. Walt Swentzell, Project Representative on the site for the
new jail, moved on to another project with St. Lucie County in
September, creating a vacancy in this position. Because of the
delicate legal situation which exists between the county and the
45
LAN 51988
BOOK 70 PAGE 5:14
JAI! 5 1988:
coBK 70 PAGE 515
contractor, Schopke Construction; Sonny Dean, the county's authorized
representative, felt that it was imperative that someone be hired to
maintain Mr. Swentzell's daily activity and progress logs.
Correspondence between Sonny Dean and Dalas Disney of Frizzell
Architect, indicate that C. E. Block, Architect, was selected for the
task, at a rate of $50.00 an hour. This amount is far less than would
have to be paid for a representative from Frizzell's Fort Myers
office, because the temporary relocation costs for this individual
would be an unwarranted expense to the project. Mr. Block has now
billed the county $750.00 for recordkeeping services.
RECOMMENDATIONS
During the Sheriff's portion of the budget hearings, there was
discussion regarding a replacement for Mr. Swentzell should one be
necessary, but no formal statement was ever issued on the matter.
Staff requests then, that the board:
1. Formally approve the selection of C. E. Block for the
purpose of carrying out construction related
recordkeeping activities for Phase II of the jail.
2. Approve the payment of $750.00 to C. E. Block for
recordkeeping services performed as of October 21, 1987.
3. Approve the attached budget amendment.
ON MOTION by Commissioner Bird, SECONDED by
Commissioner Wheeler, the Board unanimously approved
staff's recommendation as set out in the above memo.
• ,TO: 'Members of the Board
of County Commissioners
FROM: Leila Miller - Budget Analyst
THROUGH: dosep A_ Baird - CB Dire or
SUBJECT: BUDGET AMENDMENT
NUMBER: 012
DATE:
12-14-87
Entry Number
Fund/Department/Account Nacre
Account Number
Increase
Decrease
1.
Jail -Other Profess. Services
Jaid -Reserve for Contingency
391-906-523-033.19
391-906-523-099.91
750.00
0
0
46
750.00
1988 HOLIDAY SCHEDULE
The Board reviewed the following memo dated 12116/87:
TO : CHARLES P. BALCZUN
: COUNTY ADMINISTRATOR
SUBJECT : 1988 HOLIDAY SCHEDULE
DATE : DECEMBER 16, 1987
It is requested that you present to the Board of County Commissioners the
holiday schedule for 1988 listed below for their consideration and formal
adoption. Our recommendation is to increase the schedule from its current 9
1/2 days to 10 days by making the Christmas Eve holiday a full day.
HOLIDAY
GOOD FRIDAY
MEMORIAL DAY
INDEPENDENCE DAY
LABOR DAY
VETERANS DAY
THANKSGIVING DAY
DAY AFTER THANKS-
GIVING DAY
CHRISTMAS EVE
CHRISTMAS DAY
NEW YEAR'S DAY
L_JAN 5188
DATE
April 1, 1988
May 30, 1988
July 4, 1988
September 5, 1988
November
November
November
11, 1988
24, 1988
25, 1988
December 24, 1988
December 25, 1988
January 1, 1989
COUNTY OBSERVANCE
Friday, April 1, 1988
Monday, May 30, 1988
Monday, July 4, 1988
Monday, September 5, 1988
Friday, November 11, 1988
Thursday, November 24, 1988
Friday, November 25, 1988
Friday, December 23, 1988
Monday, December 26, 1988
Monday, Janua 2, 1989
Wm. A Blankenship,
Director of Personnel
EP
ON MOTION by Commissioner Eggert, SECONDED by
Commissioner Bowman, the Board unanimously approved
the above holiday schedule as recommended by
Personnel Director Blankenship.
47
BOOK
70 F,GE 516
Pr -
JAN 5 1988
BOOK 70 F'GF.517
PROPOSED SETTLEMENT ON ATTORNEY'S FEES FOR SANCTUARY PARK (INDIAN
RIVER BOULEVARD NORTH)
The Board reviewed the following memo dated 12130187:
TO:
THROUGH:
FROM: u/6i
DATE:
SUBJECT:
The Board of County Commissioners
Charles P. Vitunac
County Attorney
William G. Collins II
Assistant County Attorney
December 30, 1987
Proposed Settlement on Attorney's Fees for
Sanctuary Park (Indian River Boulevard North)
Mr. O'Haire is entitled to attorney's fees from the County
for his efforts in handling this inverse condemnation taking
case. He has petitioned the court for an attorney's fee
award of $30,000. His experts testified that Mr. O'Haire's
services were worth between $20,000 and $28,000. Based on
the time sheets submitted, a $30,000 award would work out to
around $300 per hour. Though this seems excessive, a review
of the cases for this judicial district shows that fees of
$300 per hour, $400 per hour and even $500 per hour have
frequently been granted and upheld on appeal in such cases.
The Florida Supreme Court has upheld multiplying normal
hourly fees when good results were unlikely at the outset.
Mr. O'Haire has testified to the court (accurately) that at
the time he filed suit money damages were not an available
remedy, hence good results were unlikely and he would be
entitled to a multiple of his normal hourly fee. In the
past year the U.S. Supreme Court adopted the position Mr.
O'Haire espoused in his suit, allowing money damages for a
taking. Mr. O'Haire has testified that this novel, complex
issue also merited a higher than normal fee.
Based on the above considerations and review of his time
sheets, I inquired if a $20,000 settlement would be accepted
by Mr. O'Haire. He countered that he would need at least
$23,000 to settle. For that, I thought we might as well try
to do better in court. Mr. O'Haire reduced his settlement
figure to $22,000. That figure is close enough to what I
would consider a good settlement to make going to court
where we face a possible $30,000 assessment unwise. Mr.
O'Haire's proposed settlement equals about 8.8% of the
benefit he obtained for his client. This compares favorably
with the typical attorney fee award in real property
litigation of 10% of the value of the property/benefit
obtained for the client.
I would recommend settling with Mr. O'Haire for an
attorney's fee of $22,000.
If not settled, the hearing on Mr. O'Haire's fee entitlement
wi l l take place at noon on January 12, 1988 in Fort Pierce
before Judge Vocelle.
48
ON MOTION by Commissioner Eggert, SECONDED by
Commissioner Wheeler, the Board unanimously
approved attorney fees in the amount of $22,000
to Michael O'Haire for legal services in regard to
the Sanctuary Park (Indian River Boulevard North).
SATISFACTION OF JUDGMENT IS ON FILE IN THE OFFICE OF THE CLERK TO
THE. BOARD
BUDGET AMENDMENT TO PURCHASE FURNITURE AND OFFICE EQUIPMENT FOR
NEW CIRCUIT JUDGE
The Board reviewed the following memo dated 1/4/88:
TO: Members of the Board
of County Commissioners
DATE: January 4, 1988
SUBJECT: BUDGET AMENDMENT TO PURCHASE
FURNITURE AND OFFICE EQUIPMENT
FOR NEW CIRCUIT JUDGE -
BUDGET AMENDMENT - 014
FROM: Joseph A. Baird
OMB Director
DESCIPTION AND CONDITIONS
Mr. Paul Kanarak, the newly appointed circuit, Judge began
work on January 4, 1988. The additional circuit judges position
was not anticipated at budget time; therefore, funds were not
budgeted for the purchase of his furniture. Below is a list of
furniture he wishes to purchase:
Furniture Quantity Unit Price Total
Judge Desk 1 720.00 720.00
Judges Chair 1 650.00 650.00
Secretarial Desk 1 1,080.00 1,080.00
Secretarial Chair 1 99.00 99.00
Credenza 1 530.00 530.00
Bookcases 6 158.00 948.00
Side Chairs 4 280.00 1,120.00
Filing Cabinet -Fireproof 2 700.00 1,400.00
Filing Cabinet -Wood 2 200.00 400.00
Emulation Cable for
Computer 1 1,000.00 1,000.00
Dictation Equipment 1 1,060.00 1,060.00
Computer Desk 1 725.00 725.00
Typewriter 1 1,000.00 1,000.00
Telephone Answering 1 250.00 250.00
Machine
Wall Divider 1 98.00 98.00
Floor Mats 3 75.00 $225.00
$11,305.00
49
LAN 5 1988
BOOK 70 F'KE 518
SAM 5 198 :
BOOK 70 PACE 5IO
FUNDING
To purchase the furniture, a budget amendment transferring
$11,305.00 from Court Facilities contingencies, (which has a $52,595
balance) to Court Facilities Furniture and Equipment.
RECOMMENDATIONS
The Board of County Commissioners authorize a budget amendment to
purchase the furniture and office equipment for the newly appointed
circuit judge.
Chairman Scurlock asked why a secretary's desk is more
expensive than the Judge's desk, and Administrator Balczun
explained that a secretary's desk has a typewriter extension.
Chairman Scurlock believed we had several IBM typewriters
available, but OMB Director Joe Baird advised that the ones that
were turned in are badly in need of repair, if, indeed, they can
be repaired; however, he stated he would check it out.
Commissioner Bird believed that $650 for the Judge's chair
was out of line, and Commissioner Wheeler felt that the cost for
the computer desk was out of line also.
Chairman Scurlock felt we should reduce the total amount,
and Commissioner Eggert suggested going to $9500.
ON MOTION by Commissioner Eggert, SECONDED by
Commissioner Bowman, the Board unanimously approved
budget amendment #014 in the amount of $9500 to
purchase furniture and office equipment for the newly
appointed Circuit Judge.
(10: Members of the Board
of County Commissioners
FROM: Joseph A. Baird, OMB Director
THROUGH:
SUBJECT: BUDGET AMENDMENT
NUMBER:
DATE:
014
January 4, 1988
Entry Number
Fund/Department/Account Name
Account Number
Increase
Decrease
1
Court Facilities/Contingencies 106-909-581-099.91
Office Furniture
0'
Court Facilities/& Equipment 106-901-516-066.41 11,305.00
50
11,305.00
0
1988 COMMITTEE APPOINTMENTS/REAPPOINTMENTS
A. Board of Zoning Adjustment (2 -year Terms)
ON MOTION by Commissioner Eggert, SECONDED by
Commissioner Bowman, the Board unanimously reappointed
the following incumbents to 2 -year terms on the Board
of Zoning Adjustment:
John Kirchner (District 2)
Ralph Lindsey (District 4)
Dorothy Hudson (District 5)
B. Building Code Board of Adjustment (4 -year Terms)
ON MOTION by Commissioner Bowman, SECONDED by
Commissioner Eggert, the Board unanimously reappointed
Dean Luethje and Peter Robinson to 4 -year terms on the
Building Code Board of Adjustment.
C. Economic Opportunities Council (1 -year Terms)
ON MOTION by Commissioner Bowman, SECONDED by
Commissioner Eggert, the Board unanimously reappointed
the following incumbents to 1 -year terms on the
Economic Opportunities Council:
Helen Wright (Commissioner Bird)
Carol Petersen (Commissioner Scurlock)
Freddie Woolfork (Commissioner Eggert)
Theodore Smith (Commissioner Bowman)
D. Finance Advisory Committee (2 -year Terms)
ON MOTION by Commissioner Eggert, SECONDED by
Commissioner Bird, the Board unanimously reappointed
Don C. Scurlock, Jr., John Koch, Ed Lovell, and John
Morrison to 2 -year terms on the Finance Advisory
Committee.
E. IRC Council on Aging (1 -year Term)
ON MOTION by Commissioner Bowman, SECONDED by
Commissioner Bird, the Board unanimously reappointed
Carolyn K. Eggert to a 1 -year term on the IRC Council
on Aging.
F. Liaison between Commission and Emergency Management
Chairman Scurlock recommended that Commissioner Eggert serve
as Liaison since she has been working so closely with Emergency
Management matters. _
ON MOTION by Commissioner Bird, SECONDED by
Commissioner Bowman, the Board unanimously
appointed Commissioner Eggert as Liaison between
the Commission and Emergency Management.
G. Local Energy Management (1 -year Term)
ON MOTION by Commissioner Bowman, SECONDED by
Commissioner Eggert, the Board unanimously reappointed
Doug Wright to a 1 -year term on the Local Energy
Management.
51
eN 5 088
BOOK 70 PAGE 520
,A N 5 1988
BOOK 70 PACE 521
H. North County Fire Advisory Board (1 -year Term)
ON MOTION by Commissioner Bowman, SECONDED by
Commissioner Eggert, the Board unanimously reappointed
Commissioner Wheeler to a 1 -year term on the North.
County Fire Advisory Board.
1. North County Fire District Board (1 -year Term)
ON MOTION by Commissioner Eggert, SECONDED by
Commissioner Bowman, the Board unanimously reappointed
the following incumbents to 1 -year terms on the North
County Fire District Board:
Gary C. Wheeler, Chairman
Richard N. Bird, Vice Chairman
J. Overall Extension Committee (2 -year Terms)
Chairman Scurlock advised that he has not had anyone
particularly interested in filling the vacancy in District 3.
The appointment to fill that vacancy will be made at a later
date.
ON MOTION by Commissioner Eggert, SECONDED by
Commissioner Bowman, the Board unanimously reappointed
the following incumbents to 2 -year terms on the Overall
Extension Committee:
Cathy Rovella (District 4)
Hildie Tripson (District 5)
K. Parks & Recreation Committee (1 -year Terms)
ON MOTION by Commissioner Eggert, SECONDED by
Commissioner Bird, the Board unanimously reappointed
the following incumbents to 1 -year terms on the Parks
& Recreation Committee:
Richard •N. Bird
Michael Wodtke
Leroy Niers
George Schum
Alfred MacAdam
Valarie Brant
Jean Carter
Pat Callahan
L. Regional Energy Management (1 -year Term)
ON MOTION by Commissioner Eggert, SECONDED by
Commissioner Bird, the Board unanimously reappointed
Doug Wright to a 1 -year term on the Regional Energy
Management.
M. South County Fire Advisory Board (1 -year Term)
ON MOTION by Commissioner Eggert, SECONDED by
Commissioner Bird, the Board unanimously reappointed
the following incumbents to 1 -year terms on the South
County Fire Advisory Board:
County Commission Chairman
County Commission Vice Chairman
Dan Richey
52
N. Vero
Beach Recreation Committee (1 -year Term)
ON MOTION by Commissioner Eggert, SECONDED by
Commissioner Bird, the Board unanimously reappointed
Richard N. Bird to a 1 -year term on the Vero Beach
Recreation Committee.
0. Transportation Planning Committee (1 -year Term)
Appointments to the Transportation Planning Committee
will be made at the meeting of January 12, 1988.
REAFFIRMATION OF B.C.C. DECISION ON GIFFORD COMMUNITY CENTER
The Board reviewed the following memo dated 2/6/88:
BOARD OF COUNTY COMMISSIONERS
1840 25th Street, Vero Beach, Florida 32960
February
HAND,DELIVERED
Dr. James A. Burns
Su erintendent
I dian River County School District
1 00 25th Street
ero Beach, FL 32960
/Re: Gifford Community Center
Dear Dr. Burns:
This letter is to inform you that on February 3, 1987 the
Board of County Commissioners of Indian River County made
the following decisions by formal vote with regard to the
Gifford Community Center.
First, the County donated the property to the School
District for construction of the Center, and the County does
not wish to take back title to the property.
Second, the County is willing to contribute, by
participation or otherwise, site work worth up to $50,000.00
for the Center.
Suncom Telephone: 424-1011
DISTRIBUTION LIST
Commissioners
Administrator
6, 1 9 87 Attorney
Personnel
Public Works
Community Dev.
Utilities
Finance
Other
LJAN 5 1988
53
BOOK 70 D,E 522
Ml 5 199
BOOK 70 FACE 523
Third, the County would be willing to contribute between
$10,000.00 to $15,000.00 for expenses for the first year of
operation of the Center; however, the County will not commit
to a specific annual appropriation at this time. Rather,
the County will consider an appropriation each year a
request is made during the County's annual review of its O&M
budget.
1 hope this clarifies the Board's position with regard to
the Gifford Community Center, and I am confident the efforts
of the School District and the County's participation as
outlined above will result in a facility which admirably
serves the community's needs.
Sincerely,
BOARD OF COUNTY COMMISSIONERS
Don C. S
Chairman
Chairman Scurlock advised that he, Administrator Balczun and
Utilities Director Terry Pinto met with the School Board and the
Gifford community leaders and came to the proposal that the
Commission would contribute to that effort either in-kind
services or a dollar and cent amount up to $65,000. He explained
that the reason he brought this back to the Board was because
this was a little different than the original Motion, which was
$50,000 with consideration of a $10,000-$15,000 contribution each
budget year. He noted that there is no operating budget this
year as the building won't be open, and the suggestion is that
the total not exceed $65,000, whether it be a dollar amount or
in-kind services.
MOTION WAS MADE by Commissioner Eggert, SECONDED by
Commissioner Bird, that the Board approve a
contribution of $65,000 of in-kind services or cash
towards the Gifford Community Center.
Under discussion, Commissioner Bird asked if the estimated
costs were pretty firm as far as the $50,000 utilities'
installation and $18,000 impact fees are concerned.
54
Administrator Balczun reported that we received quantity
estimates from Lloyd & Associates just a few weeks ago, and based
on their estimates, our costs are about $79,000. We divided the
list of items into county departmental responsibilities. Items
#1 through #13 are Public Works items; #13 through #25 are
utility items; and item #26 is sort of a multi -departmental
landscaping item. Public Works has completed its analysis of the
quantities to make sure that our quantity estimates agree more or
less with Mr. Lloyd's and whether we do the job or contract the
job for the amount of money Mr. Lloyd has estimated. Director
Pinto will have the utility analysis completed by Thursday, and
Public Works is working on the landscaping item. Administrator
Balczun felt that when we are finished with our analyses, we will
be very close to the $65,000.
Chairman Scurlock pointed out that as a requirement of the
Gifford sewer project, the contractor is to remove that fill, and
he recommended that fill be dumped at the Gifford Community
Center site, contingent on the engineer verifying that it is
acceptable. The Chairman felt the intent is that we will do
everything possible that is available to us to reduce the cost,
and if there is something that we can get for free, we will
pursue it.
Administrator Balczun reported that we have informed the
School Board that we are ready to grub out the site, bring in the
fill, and level it out just as soon as the engineer stakes it
out.
THE CHAIRMAN CALLED FOR THE QUESTION. The Motion
carried by a 4-1 vote, Commissioner Wheeler dissenting.
Commissioner Wheeler explained that he voted against the
Motion because he doesn't feel the County should be building
community centers.
55 BOOK 70 PGE 524
BOOK 70 FACE 525
DISCUSSION REGARDING ORGANIZATIONAL CHART (Tabled from 12/22/87
Meeting)
The Board reviewed the following memo and organizational
charts:
TO: Board of County Commissioners DATE: December 3, 1987
SUBJECT:
FROM: Charles P. Balczun REFERENCES:
County Administrator
FILE:
.REVISED TABLE OF
ORGANIZATION
JAN 5
Attached you will find our revised Table of Organization. This table
has been forwarded to all Department Heads and Division Heads.
I have requested all Department Heads to meet and discuss new
organizational relationships with their respective Division Heads.
Additionally, this matter is scheduled for discussion at the regular Monday
staff meeting scheduled for December 7, 1987.
COUNTY ADMINISTRATOR
C. P. BALCZUN
ASST COUNTY ADMINISTRATOR
P. J. MATTES
ADMINISTRATIVE SERVICES
P. J. MATTES
ASST COUNTY ADMINISTRATOR
PUBLIC WORKS
J. W. DAVIS
DIRECTOR
COMMUNITY DEVELOPMENT
R. M. KEATING
DIRECTOR
UTILITIES
T. G. PINTO
DIRECTOR
PERSONNEL AND
HUMAN SERVICES
W. A. BLANKENSHIP, JR.
DIRECTOR
56
EMERGENCY MANAGEMENT
SERVICES
D. M. WRIGHT
DIRECTOR
LEISURE SERVICES
R. J. KOMARINETZ
DIRECTOR
ADMINISTRATIVE SERVICES
P. J. MATTES
UST COUNTY ADMINISTRATOR
PURCMASING
LIBRARIES
YERO BEAD LIBRARY
M. KISER
DIRECTOR
SEBASTIAN LIBRARY
L. WA1SN
DIRECTOR
RISK MANAGEMENT
CAPITAL PROJECTS
COGINI1T DEVELOPMENT
N. N. KEATING
DIRECTOR
CENTRAL SERVICES
COOUNICATIORS
BUILDING
E. RYMER
DIRECTOR,
INSPECTIONS
N. RUSS, ASST DIRECTOR
PLANS ENANBNATION
E. RYMER. DIRECTOR
MAIL ROOK
COUNTY PLANNIRO
R. M. KEATING
DIRECTOR
LONG RANGE PLANNING
0. SCHINDLER
CHIEF PLANNER
PUBLIC WORKS
J. W. DAVIS
DIRECTOR
CURRENT PLANNING
S. BOLING, CHIEF PLANNER
BUILDINGS L POUNDS
L. WILLIAMS
0 00110IENOENT
111010 WENTAI PLANWINY
EWE ENFORCEMENT AMD
ZONING
M. MILLER, CHIEF PLANNER
ENGINEERING
ENGINEERING
R. BRESCIA
COUNTY ENGINEER
SURVEYING
PROJECT 0E01E0E2
DEVELOPMENT REVIEW
1•0•W ACQUISITION
INSPECTION
,JAN 1988
TRAFFIC ENGINEERING
M. ORI
TRAFFIC ENGINEER
CAP' TA/ PROJECTS
57
FIELD OPERATIONS
ROAD A BRIDGE
A. VAN AUKEN
SUPERINTENDENT
SPECIAL PROJECTS
NORTE COUNTY MAINTENANCE
SWIM COUNIT MAINTENANCE
PETIT10N PAVING
VEHICLE MAINTENANCE
J. MC CORKLE
SUPERINTENDENT
PARKS MAINTENANCE
R. MILE'. 5t.
SUPERINTENDENT
BOOK
70 PAGE 526
JAIL 5 1988
PERSONNEL/PAYROLL
W. A. BLANKINSHIP, JR.
DIRECTOR
PERSONNEL AND
SUMAS SERVICES
W. A. BIANKENSNIP, JR.
DIRECTOR
EXTENSION SERVICE
LIAISON
S. RUTCN, DIRECTOR
VETERAN'S SERVICE
C. V. NC CAIN
VETERAN'S SERVICE OFFICER
TOUTS GUIDAECE
R. SAUERNAR
DIRECTOR
SOIL CONSERVATION
LIAISON
C. RICROLS. DIRECTOR
UTILITIES
T. G. PINTO
DIRECTOR
BOOK 70 FACE 527
PAORATIOR
D. E. CURET01
SENIOR PROBATION OFFICER
WELFARE
J. N. JDNDSTC
DIRECEDR
MITER/SA/ER UTILITIES
J. E. BARTON
ASSISTANT DIRECTOR
WATER PRODUCTION
S. O'KEEFE
CHIEF OPERATOR
SEWAGE TREATMENT
T. SAITNARD
CRuEF OPERATOR
GROVE MANAGEMENT
SOLID WASTE
R. T. DEAN, JR.
NARAGER
LANDFILL
LEISURE SERVICER
R. J. Ktl1AR1NETE
DIRECTOR
REFUSE
PRAVCRISES
L. N. ABERRETNV
COORDINATOR
SANDRIDGE GOLF COURSE
R. J. KOMARINETZ
GOLF PROFESSIONAL/MANAGER
. OPERATIONS
FOOD S BEVERAGE
CLIDINDUSE
COUNTY FAIR
R. J. K0UIRINETE
58
PECREATIOR
P. TALLANAN
DIRECTOR
NORTH CDORTT RECREATI
K. EKONDROU
SUPERVISOR
LIFEGURRIS
J. NRLLEJIRT
CAPTAIN
GIFFORD RECREATION
L. S ALES
SUPERVISOR
EMERGENCE MANAGEMENT
SERVICES
D. N. WINE
DIRECTOR
EMERGENCT MEDICAL II TN IRC EIRE DISTRICT
SERVICES
EMS LIAISON
ALB
SEBASTIAN VAS
fELLSMERE VAS
IRC VAS
SEBASTIAN 55D
ROSELAND WO
VERO LASE ESTATES VED
SELLSMERE 550
NABASSO Vf0
ANIMAL CONTROL
0. A. HOUSE
ANIMAL CONTROL Of510ER
E911 COORDINATION
FOLIC SAFETY LI41E11
LAN ENFCACENEVT L1A14CV
SOWN IRC 514E CISIRIC
FLORIDA DIV CF Er+ESroY
Administrator Balczun advised that the chart has been
revised in a couple of places and shows both Library Directors on
the same line, side by side.
With regard to committees, Commissioner Eggert pointed out
that she finds herself drawn into some matters more and more
which may or may not need staff help, such as housing, primary
care, and alcohol and drug abuse. She wanted to be able to know
that she could turn somewhere to get staff help, because right
now, she is mostly functioning with help from Attorneys Vitunac
and Brennan.
Administrator Balczun reported that they have compiled a
list of all of the present committees to which staff people have
responsibilities and will give each of the Commissioners a copy
of that list and ask them to list all their current functions
where there .is not a staff person assigned. After that input is
received, they will come up with a table of organization
specifically for staff assistance to the various committees and
boards.
59
JAN 51988
BOOK 70 PAGE 528
JAN 511988,
Boa .70 fnt.529
Chairman Scurlock expressed concern about the Personnel
Department not standing alone, and wondered when you have
department heads from Youth Guidance, Probation, and Welfare
reporting directly to Personnel, how the Personnel Director keeps
his objectivity or separateness in dealing with employees in
those departments for which he is also the division head.
Administrator Balczun felt that is always a concern, but
pointed out that those various departments are all relatively
small operations. He explained that if an employee in one of
these departments has a problem with his department head,, who
reports to the Personnel Director, he can go to the
Administrator. If that doesn't work, the procedure can be
changed, because he did not want to keep anything in place that
doesn't work. In this case, the function is more important than
the form.
Chairman Scurlock was concerned because he just had not seen
that structure before, but then again, he felt that each
structure should fit the organization and the people you are
dealing with.
Commissioner Eggert did not agree that it fits here, and
Chairman Scurlock stated he had some real questions about it as
well.
Commissioner Bird asked how many of the approved positions
for this budget year are yet to be filled as he was particularly
interested in filling the position of Project Manager to help Jim
Davis in Public Works.
Administrator Balczun advised that a hold was not put on
that position; however, an individual who Director Davis was
talking with, chose to take another position. He noted that
Personnel was told sometime ago to recruit for everything, but
pointed out that characteristically we hold off in the first
quarter of the year to preserve cash flow and do all of those
things.
60
Chairman Scurlock noted that there are 20 positions in Road
& Bridge alone that need to be filled. He was concerned because
we have had a real bad budget year and this Commission went out
and bit the bullet, improved our reserves and did some things
that were not particularly popular. County residents got a 20%
tax increase this year, and he would hate to get to the end of
the year and have 35 or 40 positions go unfilled for 6 months or
so out of the year and turn up with half a million dollar surplus
in salary accounts.
Commissioner Bird emphasized that the main thing is that we
would be charging more and giving less services, because of the
unfilled positions, and Administrator Balczun assured the Board
that they will try to fill all those positions, but some are
going to be harder to fill than others.
Commissioner Bird had some problems with the qualifications
for the Purchasing Manager's position, and felt that maybe we
were asking for someone that was far more qualified than we need
and that we would have to pay him more than what the job really
required. He just wasn't sure that at its present population and
present level of government, Indian River County needed someone
with those kind of credentials in that position. Perhaps at
sometime in the future, we might need someone with a master's
degree in economics to be our purchasing manager, but in the
meantime he felt we needed someone with common sense and the
aggressiveness of a bulldog to go out and find the best prices.
Chairman Scurlock believed that you have to be extremely
careful in the requirements requested for a particular position,
because if you make the process so complicated, it might
discourage people before you even get a chance to look at them.
61
5 1988
BOOK 70 F 530
JAN 5 1988
BOOK 70 FAWE 5:3l
Commissioner Bird felt we have to be careful whether or not
we over emphasize the qualifications for some of these positions,
because with those qualifications, comes a price tag. He feared
that we are starting to get a little top heavy with some of our
administrative type people, and since he has been critical of
other governmental agencies in this county for being top heavy,
he didn't want to be hypocritical and become that way ourselves.
Commissioner Wheeler felt an individual's track record
should carry substantial weight, and if an individual has 10-15
years of experience with a good performance record, then a
college degree isn't as necessary.
Commissioner Bird pointed out that we are hiring these top
executives in the $30,000-$40,000 bracket when we have 20 open
positions in Road and Bridge, which are the guys in the trenches
really doing the work. Maybe those positions are open because we
are not paying enough. He realized that we have a study underway
which perhaps will tell us that we need to pay ditchdiggers more
and administrators less, or something.
Chairman Scurlock believed that Administrator Balczun has
received the concerns of this Board about the high qualifications
for filling some of these positions.
Chairman Scurlock asked Commissioner Bird about Bob
Komarinetz handling both the golf club and the county fair, and
Commissioner Bird felt that for the time being, Director
Komarinetz could handle both slots, but that in time he would
have to concentrate strictly on the golf club operations.
Chairman Scurlock wondered if we have too many people in the
clubhouse operation, and Commissioner Bird felt that would have
to be determined at the end of this season. At times it does
seem that there are too many, but at other times, all of the
employees are kept busy.
Administrator Balczun commented that while the City/County
recreation structuring looks confusing, it makes good sense and
it works.
62
PRIMARY CARE REPORT
Commissioner Eggert reported that we would receive the
$300,000 that we applied for, which is more than was expected.
She felt Dr. Berman and Mike Galanis are to be commended for
their efforts in setting up the background for the program. They
are going to start in Fellsmere and the City of Sebastian and
continue to look at Gifford, Wabasso, etc. She noted Fellsmere
is the most medically deprived area in the county at present
because of the migrant workers, etc., and they want to start
there. There are on-going conversations with the hospital as to
whether they may be interested in building a health building that
we can lease and that type of thing, but no conclusions have been
reached as yet.
SPECIAL ASSESSMENT DUES FOR FACo's BUILDING FUND
The
Board reviewed the following
m•Emma
s ■■
FLOR ® ®®
ASSOC/AT/ -f'4= ® 4DNI
QF COUNT! '►:.nu
in
December 23, 1987
Hon. Gary C. Wheeler
Indian River County Commissioner
1840 25th Street
Vero Beach, Florida 32960
Dear Commissioner Wheeler:
letter dated 12/23/87:
P.O. Box 549 / Tallahassee, Florida 32302
Phone: 904/224-3148
;Lh�621930
DEC 1987
'47
RECEIVED
BOARD COUNTY
COMMISSIONERS
rn
CO
-C7 in CON
. DISTRIBUTION LIST
Commissioners .-�-
Administrator
Attorney
Personnel
Public Works
Community Devi,
191;ia7iC►�
Fromm
Otter
r
Thank you for providing a copy of the minutes from your August 4
Board meeting. The minutes reflect several questions about the
Association's special dues assessment and I would like to respond
thereto.
Last year, at the recommendation of our Long Range Planning
Committee, our membership approved a permanent dues increase.
All 67 counties paid the increase (for which we are very
grateful). This unanimous support indicated the counties'
interest in an even stronger voice in the Capital city.
JAN .5N
•
63
BOOK 70 FACE 532
JAN 5 198
BOOK 70 PAGE 533
Enclosed is our 1986-87 Annual Report which provides information
an our activities for this past year. We have added two
positions which have greatly increased our capacity. A computer.
system improved operations, allows better legislative tracking,
and ultimately will create a comprehensive data base on county
government. It will be the only data base of its kind in
Florida. Our education program has been greatly expanded. In
short, 1986-87 may have been the most productive year this
Association has ever had thanks to the financial and moral
support of our members.
One of the Long Range recommendations was that we should obtain a
permanent office for the Florida Association of Counties. We now
own an option to purchase a building. The building is on the
corner of Monroe and Park Streets two blocks from the Capitol.
In so doing, we will join many other groups who have had a highly
visible Capital City presence for years: the cities,
homebuilders, lawyers, trial lawyers, realtors, school boards,
CPA's, architects, retail merchants, doctors and sheriffs - to
name just a few.
The majority of the building will be funded by funds solicited
from the private sector. It is necessary to have the one-time,
special dues assessment placed upon our membership. The special
assessment was unanimously approved by the general membership at
the October Annual Conference. To date, 48 counties have paid or
committed to pay the assessment, 8 counties have declined (but
may reconsider) and 11 counties have not yet voted on the
issue. This is the first time our Association has imposed a'
special assessment.
Those counties which have not paid the special assessment will
not be terminated. Our leadership wanted to be sensitive tO
special circumstances which some of our member counties might
face. We have had 100% membership for many years which adds
immensely to our credibility. We may be the only statewide
association in Tallahassee which can boast 100% dues paying
membership.
I would also like to address two other concerns described in the
minutes. First, we apparently did not respond to a request for
information. Although I do not recall receiving the letter, I
can assure you that we make every effort to respond to our
members. I apologize if there has been an oversight on our part.
Second, the concern about urban/rural issues troubles me. My
nine years experience with the Association's policy process has
been that the large and small counties have worked together very
well. I cannot think of one issue that was seriously divisive on
the basis of urban/rural in the course of developing the Florida
Association of Counties legislative policy statements. You can
be sure that I and ourother lobbyists are constantly reminding
the legislature that small ocunties have special needs and more
limited resources.
In general, the decision to purchase the building was one of a
series of objectives intended to make the Association a more
active force in Tallahassee and to increase our non -legislative
services to county commissioners and county staff persons. We
are well on our way to meeting these goals. It is important that
we have strong support from the membership during this time of
expanding and enhanced services.
Again, thank you for the opportunity to provide additional
information. We would be happy to respond to any additional
questions from Indian River County or to speak with you and the
other commissioners personally.
Sincerely,
•
Kurt A. 'Spit of C
Executive Direct,r
64
Commissioner Wheeler reported that to date there are 48
counties participating in the special assessment, which leaves 8
counties that have declined and 11 that are undecided.
Chairman Scurlock pointed out that since this request came
in after our budget hearings in July, it would have to come out
of contingencies.
ON MOTION by Commissioner Wheeler, SECONDED by
Commissioner Bird, the Board unanimously approved
a one-time, special assessment for FACo's Building
Program in the amount of $2,801, funds to come out
of general fund contingencies.
TO:
DATE: FILE:
Board of County Commissioners December 29, 1987
FROM:
lani
SUBJECT: Special Assessment for FACo.'s
Building Program
REFERENCES:
The following is a fund transfer if this assessment is approved:
TO FROM
001-199-581-09991 - General Fund Contingency $2,801
001-101-511-35.42 - Dues and Membership
65
JAN 5 1988
$2,801
BOOK 70 Fac 534
JA
5 198R,
BOOK 70 PAGE 5;35
AERIAL PHOTOGRAPHS OF SEAGRASS BEDS IN INDIAN RIVER COUNTY
The Board reviewed the following letter dated 12118/87:
RIBUTION LIST
issioners
istrator
rney
805 E. 46th Place, Vero Beach, Florida 32963 per::
ON MOTION by Commissioner Wheeler, SECONDED by
Commissioner Bird, the Board unanimously directed
this matter back to the Seagrass Committee for
further study and a recommendation.
DISCUSSION RE JOB DESCRIPTION FOR OMB DIRECTOR
Commissioner Bird questioned the description of duties shown
on page 2 of the job description for the Director of the Office
of Management and Budget. He envisioned the way this would work
is that the OMB Director would work with the County Administrator
in the preparation of the budget, but he really saw the
Administrator to be the lead person, with assistance from the OMB
Director, in working with the department heads to formulate their
budgets and determine their needs.
Chairman Scurlock understood that the budget that is
presented to the Board of County Commissioners is the
Administrator's budget and that the Administrator will work with
each department head and pull together a budget, and that,
basically, the OMB Director would put together all of that and
not be the negotiator for what should or should not be included
in the budget.
OMB Director Joe Baird explained that sometimes he has to
explain the process of budgeting, not the amounts, but
Administrator Balczun makes the decisions.
Commissioner Bird suggested modifying the wording in the job
description from "formulation of the budget" to "assembly of the
overall annual budget".
Commissioner Eggert asked if we want to leave in the words
"department head", and Director Baird advised that it does
involve meeting with department heads. There is no way around
that if he is to give technical assistance.
Commissioner Eggert suggested that we take out "formulate"
on page 3, and just Leave "discuss policy". She asked about the
67
.JAN 5 19b
BOOK 70 FA E 5:36
JAM 5 1888
BOOK /. 0 FACE 5:3
establishment of the budget, and Director Baird stated that his
part in establishing the budget involves advertising, giving
technical assistance, etc.
ON MOTION by Commissioner Bird, SECONDED by
Commissioner Eggert, the Board unanimously
approved the above changes to the GDQ for the position
of OMB Director.
SOUTH COUNTY FIRE DISTRICT
The Chairman announced that immediately upon adjournment,
there would be a meeting of the South County Fire District.
Those Minutes are being prepared separately.
There being no further business, on Motion duly made,
seconded and carried, the Board unanimously adjourned at 12:05
o'clock P.M.
ATTEST:
Clerk Chairman
68