HomeMy WebLinkAbout9/27/1988S
d,
Tuesday, September.27. 1988
The Board of County Commissioners of Indian River County,
Florida, met in Regular Session at the County Commission
Chambers, 1840 25th Street, Vero Beach, Florida, on Tuesday,
September 27, 1988, at 9:00 o'clock A.M. Present were Don C.
Scurlock, Jr., Chairman; Gary C. Wheeler, Vice Chairman; Richard
N. Bird; Margaret C. Bowman; and Carolyn K. .Eggert. Also present
were William G. Collins, 11, Acting County Administrator; Charles
P. Vitunac, Attorney to the Board of County Commissioners; Joseph
Baird, OMB Director; and Barbara Bonnah, Deputy Clerk.
The Chairman called the meeting to order, and Commissioner
Wheeler led the Pledge of Allegiance to the Flag.
The Commissioners congratulated -Mr. & Mrs. Don C. Scurlock,
Sr. on their 50th wedding anniversary.
ADDITIONS TO THE AGENDA/EMERGENCY ITEMS
Chairman Scurlock requested the additions of an invoice for
architectural services on Phase III of the Jail, and a discussion
on the County's health insurance contract.
Commissioner Eggert requested the postponement of the Town
of Orchid discussion for two weeks due to some confusion about
EMS and fire service to that community and also water and sewer
services.
Attorney Vitunac requested the addition of an update on the
Charles Balczun matter.
BOOK 71 � , '
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ON MOTION by Commissioner Eggert, SECONDED by
Commissioner Wheeler, the Board unanimously added
and postponed the above items as discussed.
APPROVAL OF MINOTES
The Chairman asked if there were any additions or
corrections to the Minutes of the Special Meeting of August 31,
1988. There were none.'
ON MOTION by Commissioner Eggert, SECONDED by
Commissioner Bird, the Board unanimously approved
the Minutes of the Special Meeting of 8/31/88, as
written.
CONSENT AGENDA
Commissioner Bird requested that Item B be removed for
discussion, and Acting County Administrator Collins requested
that Item C be removed also.
A. Approval of Out -of -County Travel -
ON MOTION by Commissioner Eggert, SECONDED by
Commissioner Bird, the Board unanimously approved
out -of -county travel for Commissioners and appropriate
staff to attend the Solid and Hazardous Waste
Management Short -Course in Tampa, Florida, on November
9-10, 1988.
y
M
B. Final Sale of Surplus Property
The Board reviewed the following memo dated 9/16/88:
TO: William G. Collins II DATE: September 16, 1988 FILE:
Acting County Administrator
SUBJECT: MUM SAT F! OF
SCTRPLUS PROPERTY
CONSENT AGMM
FRO REFERENCES:
CGas Ambler, C.P.M.
Purchasing Manager
1. DESCRIPTION AMID CONDITIONS:
In August the Board of County Cc mi.ssioners declared surplus,
certain. property and authorized a sale.
The bid for this was IRC BID #89-S1, Surplus Property, which
was opened Sept. 15, 1988, at 2p.m.
45 Invitations to bid were mailed. 22 bids were received
including 1 No Bid.
This bid was advertised in the newspaper.
'
.2. AI RMATIVES AM ANALYSIS:
The high bid -on each item is listed on the attached Bid
Tabulation. Thirty Four items were added, (numbers 307 to
342 -Addendum #2), to this bid after the original BCC approval and 22
items were deleted. Deleted items were reclaimed by County
Departments.
4. R XXIMENDATION:
Staff recommends that we add the additiona1.34 items, delete
22 and authorize the Acceptance of high bids.
71 items were not bid on, many are broken chairs and tables.
They will be scraped. Each item will be carefully reviewed
for possible salvage.
3
SEP 2 7 1988
BOOK
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PROPUTT Lin
307
Table not 94" X 36"
306
cc" Machin Xerox 3830
2"
cc" Macbles Xerox 3490
310
chair gold '
311
file Draw
312
V313,
Desk 36" 2 46"
Display Terminal 9291
314
"
313
"
316
"
317
Typewriter 017opis
316-
Typewriter 21C IBM
319
i Powet SuPA7 02 .
320
Beak Double Pedestal
321
Chairs Theater Type 6 2a.'
.322
Chair Secretary
323
324
"
329
w
326
"
327
Chair Bxecutivs
326
micro Hacbe Reader
329•
Table Developing
330
Developing neater
331
file Card
332 Tub Reledex--
333 Lanier Nord Process Terminal with Printer
334 Typewriter Belsetric 1I2
333 Copy Reebice Xerox 6601
336 Desk Ports
• 337 Typewriter ISR
336 file. Index 4 2a. ..
339 Terminal Reoerex 2191
340 Terminal IBR '
341 Terminal IBR
342 theft Secretary
OMT PRICK
Commissioner Bird noted that the backup material did not
include the "attached Bid Tabulation" mentioned in the above
memo, and Purchasing Manager Gus Ambler explained that it was a
very lengthy list, and apologized for not having had it placed on
file in the Commissioners' Office where the Board could have
looked it over before today's meeting.
Commissioner Bird said he would take a look at the list.
ON MOTION by Commissioner Bird, SECONDED by
Commissioner Eggert, the Board unanimously
approved staff's recommendation as set out in the
above memo.
4
Boa 74 UU1361
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C. Appointment to Transportation Planning Committee
The Board reviewed the following letter dated 9/15/88:
Telephone (407) 567-7165 SUNCOM No. 257.1011
SCIHCCI_ DISTRICT CIF IN®IAN VIVIEV CCUNTY
1990 25th Street - Vero Beach, Florida 32860
JAMES A. BURNS, Superintendent
SEP 1 X88
w
'� R�dvED
SDARD CDU
MM
Q� COHIMISsIOIy
September 15, 1988 CdP
Mrs. Maggy Bowman, Chairman
County Transportation Planning Committee
County Administration Building
1840 25th St._
Vero Beach, FL. .32960
Dear Maggy:
This letter is to notify you that in case I am unable to attend any
SCHOOL BOARD
GARY LINDSEY
Chairman
GENE WADDELL
Vice -Chairman
SANDRA BOWDEN
JOE N. IDLETTE,JR.
CAROL K. JOHNSON
meetings of the County Transportation Committee, my alternate will be
Mrs. Kathleen Geyer, who is Supervisor of Transportation for the
School. District. Her address and phone number are as above on this
letterhead:
Sinc ely,
Gene Waddell
Vice -Chairman
Administrator Collins advised that Public Works Director Jim
Davis has asked for a policy decision on whether the members of
the TPC are to be technical or lay representatives. The
Administrator believed the way the committee is structured is
that its elected representatives are from various municipalities,
the School Board, etc., and what is being suggested here is that
a technical member of the staff be put in a voting position.
Chairman Scurlock felt our position has been that technical
members are non-voting members, and Mrs. Geyer is a technical
person for the School Board.
5
Bou 74
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Administrator Collins advised that he would respond to.the
the School Board that Mrs. Geyer may serve as an alternate, but
may not vote, and if they wish to designate an alternate that is
a voting member, it should be a member of the School Board.
t
ON MOTION by Commissioner Eggert, SECONDED by
Commissioner Wheeler, the Board unanimously denied
the appointment of Kathleen Geyer as alternate for
Gene Waddell on the TPC.
D. Proclamation - Emergency Medical Services Week
P R O C L A M A T I O N
WHEREAS, each year in Indian River County highway
crashes are a major cause of death and disabilityl-
WHEREAS, our EMERGENCY MEDICAL SERVICES teams answer
these calls for help for motor vehicle crashes and all other
emergencies:
WHEREAS, we can thank our EMERGENCY MEDICAL SERVICES
SPECIALIST for remanding our citizens about the dangers of
drinking and driving about the importance of wearing safety,
belts: about putting our children in safety seatsl about
being alert pedestrians) and about our motorcyclists wearing
their helmets:
WHEREAS, the EMERGENCY MEDICAL SERVICE SPECIALISTS in
Indian River County include the dispatchers who take our
emergency calls, paramedics and emergency medical technicians
who arrive on the scene, and the nurses and physicians who
staff our emergency room at Indian River Memorial Hospital
S
WHEREAS, it is important for the citizens of Indian
River County to know about our EMERGENCY MEDICAL SERVICES and
to acknowledge their accomplishmental to learn more about
what to do in a medical emergency) and how citizens can
benefit from reminders about ways to prevent emergencies from
happening) •'
NOW, THEREFORE, BE IT PROCLAIMED BY THE BOARD OF COUNTY
..COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA that the week
of September. 18, 1988 be designated as
,.i..f+ EMERGENCY MEDICAL SERVICES WEEK
'." in Indian River - County. ��••
BE IT FURTHER PROCLAIMED that the Board urges all
citizens to become more aware of and. show appreciation for
our county's EMERGENCY MEDICAL SERVICES SPECIALISTS and to
'.;''.support their efforts to promote safe, habits, especially on
4,
'our streets and hil4ways.
• �� �'° BOARD OF COUNTY COMMISSIONERS
'. INDIAN RIVER COUNTY, FLORIDA
By
Don C, Sc r ock, J&
' Chairman
yO
Dated this 166t1h day of
September,•1988
B001 6 4 PAi-jE 3U'3
e
E. Proclamation - Lupus Awareness Month
P R O C L A M A T I O N
• • WnPEAS,. systemic Lopes Erythmmntopus is a chronic,
intlammetory dieeape. of connective tissue which effects So,00e
,new victims each yea;# and
WHEREAS, today there are nearly one mtllion people in the
United States suffering from this dlpeape, most owomen [ them wen et
child-bearing age, but Lupus can effect anyone of any age# and
h
WHEREAS, this little known disease tomore common than
Leukemia, Muscular Dystrophy and Multiple sclerosis/ and
WHEREAS. Lupus symptoms commonly include skin lesions,
weakness and fatigue, chills, lever and sensitivity to sunlight#
and
WHEREAS, the cause of Lupus remains a mystery, and while It
often can be controlled with the use of drags, there is no known
care for the disease# and
NREREAS, the Lupus Foundation and Support group Is an all
volunteer, hon -profit orgenirntion whone purpose In to lend morel
snpport to Lupus patientp and their fnmiiipa, Incteaae general
pvbile awareness of the disease through educational programs, and
help provide funding for Lupo@ research#
NOH THEREFORE, BE IT PROf:6AI#IED RY TI/E ROARO OF COUNTY 1'
COMMISBIONERs OF INDIAN RIVER COUNTY, FLORIDA that the month of
October, 1988 be recognised as
LUPUS AWARENESS MONTH
I" Indian River CountyFlorida In an effort to promote an
awareness and understanding of the disease.
bated this 37th day of september, 1988
WARD OF COUNTY COMMISRIONERs
INDIAN RIVER COUNTY, FLORIDA
F. Release of County Liens
The Board reviewed the following memo dated 9/19/88:
TO: Board of County Commissioners
e�� c��
FROM: Charles P. Vitunac, County Attorney
DATE: September 19, 1988
RE: CONSENT AGENDA - BCC MEETING 9/27/88
RELEASE OF COUNTY LIENS
Lea Keller of this office has processed the following
and requests permission for the Chairman to execute the
release forms:
Release of Water Lien - GERVASIO
Unit #201 - PINECREEK CONDO III
7 poop 1 ptlu @36
SEP 2 2 1988
Release of Sewer Lien - GERVASIO
Unit #201 - PINECREEK CONDO III
Release of Lien for Impact Fees
Extension - THOMAS W. McCLURE ET UX.
Release of Assessment Lien - SMITH
Lot 15 of SUNNYDALE ACRES SUBD.
Release of Assessment Lien - McCARTHY
Lot 6 of RIVER SHORES ESTATES, UNIT #1
Back-up informationfor the above 1s on file in the County
Attorney's & Utilities Department Offices.
ON MOTION by Commissioner Eggert, SECONDED by
Commissioner Bird, the Board unanimously authorized
the Chairman to execute the Releases listed above.
COPIES OF SAID RELEASES ARE ON FILE IN THE OFFICE OF THE CLERK TO
THE BOARD
G. Budget Amendment #065 -_911 Surcharge
The Board reviewed the following memo dated 9/21/88:
TO: Members of the Board
of County Commissioners
DATE: September 21, 1988
SUBJECT: BUDGET AMENDMENT - 065
911 SURCHARGE
CONSENT AGENDA
FROM: Joseph A. Baird
OMB Director
DESCRIPTION AND CONDITIONS
Indian River County has had the 911 surcharge on phone bills in effect
for about two (2) years. Originally the revenues and expenses were
budgeted in the Sheriff Building Construction fund to purchase only
capital equipment as was required by law. Under a recent change in
the law we can utilize 911 surcharge money to pay recurring costs as
well. These recurring costs are in the General Fund. To clearly
identify the 911 surcharge costs and expenses we established a 911
Fund and would like to transfer the expenses directly affiliated in
order to avoid confusion and to streamline the process. The attached
Budget Amendment appropriates money for the 911 Surcharge Fund.
Staff recommends that the Board of County Commissioners approve the
transfer of funds and the Budget Amendment.
SEP 2 7 1988 500F
s
ON MOTION by Commissioner Eggert, SECONDED by
Commissioner Bird, the Board unanimously approved
the transfer of funds and Budget Amendment 065, as
recommended by OMB Director Baird.
TO: Members of the Board
of County Commissioners a
FROM: Joseph A. Baird, OMB Directo
SUBJECT: BUDGET AMENDMENT
NUMBER: 065
DATE: September 27, 1988
Entry
Number
Funds De artment AccountName-
Account Number
Increase
Decrease
1.
REVENUE Telephone
911 Surchar a 911 Fee
120-000 313-020.00S
280,000
0
EXPENSE
911 Surchar a Tele hone
120-133-519-034.11
S 200.000
0
Maintenance
911 Surchar a Other Ecruipment
120-133-519-034.69
80,000
0
REQUEST FROM BREEZY VILLAGE RESIDENTS TO TAKE OVER AND OPERATE
THE WATER AND SEWER PLANTS
The Board reviewed the following letter dated 9/19/88:
Rte' aputn'�
o0�`�10N� ww
X819 517 �2�
BREEZY VILLAGE HOYE07i7TERS ASSOCIATION,. Inc.
P..O. Box 780565
Sebastian, FL. 32978-0565
September 19, 1988
HOARD OF COUNTY COTGdISSIONERS
1840 25th Street
Vero,Beach, Florida, 32960
Don,C., Scurlock, Jr., Chairman
Honorable Don C. Scurlock
Breezy Village Homeowners Association, Inc. requests to be placed
on the agenda of the regular meeting of the Commissioners to be
held during the week of Sentember25,. 1988
SEP 27 1988 9 BOOK 74 F'i ;E 366
z
The purpose of said reouest is to ?resent to the Board of
Commissioners a petition which reads as follows:
AVE,. THE UNDERSIG::ED, PE'T_ITION THE BOiIRD OF COUNTY
COWISSIGNERS AND THE COUNTY UTILITY DEPIATT ENT TO TAKE OVER AND
OPERATE BREEZY V�LLAGE WATER AT,TD SE;IER PLANTS.,
Breezy Village Homeowners Association, Inc. will limit the number
of persons to speak in suvport of the petition to four.
a Sincerely
1a rence Dunhe:m,. President
Chairman Scurlock advised that this item was placed on the
Agenda for input from the public, and was not advertised as a
public hearing.
Shirley Mahalick, 9790 61st Parkway, Breezy Village,
presented a petition signed by 63 residents of Breezy Village
requesting the County Utility Department to take over and operate
the water and sewer plants at Breezy Village. Mrs. Mahalick
requested permission to add to this petition the -signatures of
winter residents as they return from up north. PETITIONS ARE ON
FILE IN THE OFFICE OF THE CLERK TO THE BOARD.
Bruce Ponnell, 9715 61st Parkway, stressed that they are
supposed to have potable water at all times, but they cannot
drink the water. They have to bring their water in from other
sources. Mr. Ponnell urged the Board to act favorably on the
residents' request to have the County Utilities Department take
over the water and sewer plants at Breezy Village.
Eugene Mahalick noted that he has seen problems with the
water and sewer for the 10 years that he has been residing in
Breezy Village, but it seems that the feeling was to "let George
do it". However George didn't do it either, so the residents
have become involved by signing this petition. Some of their
complaints are: 1) The water pressure is very inconsistent. A
water pipe blew open on one occasion and did significant damage
10
SEP 2 7 1988 RooK
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to 5 homes.
Three homes have expensive r.o. systems, but have
problems due to inconsistent pressure and inconsistent
chlorination levels. 2) Over 750 of the residents are buying
their drinking water. 3) Lack of attention to the shut-off
valves on the water meters.
Eric Pollard, 6153 98th Place in Breezy Village, asked
Commissioner Bowman if she recalled how many years the residents
have been complaining about not having potable water, and
Commissioner Bowman believed it has been for as many years as she
has been on the Commission.
Mr. Pollard explained that in response to complaints from
the residents, the County Utility Dept. and the Health Dept. have
written letters to James L. Wilson, owner of Breezy Village
Utility Company, advising him of sub -standard operating
procedures and low levels of chlorine in the water system. He
felt that many of the field reports were skimpy and incomplete.
Mr. Pollard gave a detailed chronological history of problems to.
the water and sewer systems and the. findings that showed there
was no chlorine in the water. Mr. Pollard stated that he would
present those letters at a public hearing he hoped the Board
would authorize staff to schedule.
Utilities Director Terry Pinto advised that they have spent
a tremendous amount of time sending people up there to check,
but, unfortunately, it seems the people who operate the plants
know just enough to meet the bare requirements necessary to keep
from being shut down by the State., He urged the residents to
boil their water until this problem is solved.
Chairman Scurlock felt the best approach is to hold a public
hearing and invite the owner here to defend his position.
Commissioner Eggert understood that we would need to make a
thorough investigation of this before a public hearing is held.
Michael Galanis, Director of Environmental Health,
sympathized with the residents of Breezy Village, but explained
that the operators seem to bring the water system up to a level
,SEP 2 ? 1988 11 Boos 74 PnUE 368
of satisfactory chlorine residual and other safe standards and
then slack off until complaints come in again. He admitted that
he could have done some sort of a "yo-yo" inspection, like saying
that yes they were up at one point and down at another point. He
stated that if the Board would like him to take that approach, he
would do so.
After lengthy discussion and debate, the Commissioners
agreed to schedule a public hearing on this matter.
ON MOTION by Commissioner Eggert, SECONDED by
Commissioner Wheeler, the Board unanimously authorized
staff to advertise a public hearing in 4-6 week's time
and authorized staff to do the investigation necessary.
Mr. Pollard asked if it would be up to the defendants to
present the case at the public hearing, and Chairman Scurlock
explained that the Board will hear testimony from all sides, and
felt the residents of Breezy Village would have the assistance of
Mike Galanis in monitoring the levels. of chlorine present in the
water system and other standards required by the State. -
Commissioner Eggert assumed that her Motion included the
authorization for Mr. Galanis to do the chlorine inspection
reports.
Mr. Pollard wanted to continue discussing the problems at
Breezy Village, but Chairman Scurlock pointed out that this is
going to be done all over again at the public hearing and did not
see the point in continuing the discussion today.
Commissioner Bowman believed we have a very irresponsible
owner here just like we had at River's Edge, and wished to see
him brought in for punitive damages, but Mr. Galanis advised that
we cannot fine the owner based on past inspections.
Commissioner Bird felt we need to have this under close
scrutiny while we are waiting for this public hearing, and Mr.
Galanis confirmed that he will have someone out there every day.
SER' 7 1998 12 LOOK ��
PUBLIC HEARING - PROPOSED RESOLUTION RE WATER SYSTEM IMPROVEMENTS
U.S.#1 TO SOUTH RELIEF CANAL
The hour of 9:05 o'clock A.M. having passed, the Deputy
Clerk read the following Notice with Proof of Publication
attached, to wit:
VERO BEACH PRESS -JOURNAL.
Published Daily
Vero Beach, Indian River County, Florida
COUNTY OF INDIAN RIVER: STATE OF FLORIDA
Before the undersigned authority personally appeared J. J. Schumann, Jr. who on oath
says that he is Business Manager of the Vero Beach Press -Journal, a daily newspaper published
at Vero Beach in Indian River County, Florida; that the attached copy of advertisement, being
a
in the matter
in the "` Court, was pub-
Ilshed in said newspaper in the issues of �a
Affiant further says that the said Vero Beach Press -Journal is a newspaper published at
Vero Beach, in said Indian River County, Florida, and that the said newspaper has heretofore
been continuously published in said Indian River County, Florida, each daily and has been
entered as second class mail matter at the post office in Vero Beach, in said Indian River Coun-
ty, Florida, for a period of one year next preceding the first publication of the attached copy of
advertisement; and affiant further says that he has neither paid nor promised any person, firm
or corporation any discount, rebate, commission or refund for the purpose of securing this
advertisement for publication in the said newspaper. /1
Sworn to and subscribed befire me is Ze-s day of ,Rim/ I9
(business Manager)
(SEAL)
Notary Public, State of Florida
My Commission Expires June 29,19W
8arnted Thru Tray Fain - Insurance, Inc.
Chairman Scurlock opened the public hearing and asked if
anyone wished to be heard in this matter. There being none, he
closed the public hearing.
ON MOTION by Commissioner Bowman, SECONDED by
Commissioner Eggert, the Board unanimously adopted
Resolution 88-94, confirming the assessments for a
potable water main on the west side of U.S. #1 south of
Oslo Road designated as Project UW -87 -03 -DS.
SEP 2 7 1988 13 BOOK 74 u , 9310
RESOLUTION NO. 88-94
A RESOLUTION OF INDIAN RIVER COUNTY CONFIRMING THE
ASSESSMENTS FOR POTABLE WATER MAIN ON THE WEST
SIDE OF U.S. #1 SOUTH OF OSLO ROAD DESIGNATED AS
PROJECT UW -87 -03 -DS AND OTHER CONSTRUCTION
NECESSITATED BY SUCH PROJECT; PROVIDING FOR WHEN
SUCH ASSESSMENTS ARE TO BE PAID; AND PROVIDING FOR
AN IMPROVEMENT LIEN TO BE MADE OF RECORD.
WHEREAS, the Board of County Commissioners of Indian
River County, by Resolution No. 88-49, adopted
August 16, 1988, determined that the potable water main for
the property located with boundaries as described in this
title, designated asnProject No. UW -87 -03 -DS, are necessary
to promote the.public welfare of the county; and
WHEREAS, the said resolution described an improvements
program, designated the located of the improvements to be
constructed, the part or portion of expense thereof to be
paid by special assessments, the manner in which the said
assessment shall be made, and when said assessments are to
be paid;
WHEREAS, the resoIu_tIon was published as required by
§11-44, Indian River County Code; and
• WHEREAS, the Board of County Commissioners of Indian
River County passed a second Resolution No. 88-56A on
September 60 1988, which set a time and place for a public
hearing at. which the owners of the land involved in the
special assessment program could have a chance to be heard
concerning the propriety of the program, and for the Board
to act as an equalizing board as required by §11-47, Indian
River County Code; and
WHEREAS tfiis second Resolution was published on
September 6, 1988, and September 13, 1988 (twice one week
apart and one week prior to the hearing) as required by
§11-46, Indian River County Code; and
WHEREAS, the land owners of record were mailed notices
on September _1, 1988 (ten days in advance of hearing) as
required by §11-46, Indian River County Code;
14
SEP 2 ? 1988 Boor 74 F'r{"�F3•71
® RESOLUTION NO. 88 -
WHEREAS, the Board of County Commissioners of Indian
River County on September 27, 1988, at 9:05 A.M. conducted
an equalization board hearing with regard to the above
described improvements; and
WHEREAS, in accordance with §11.47, Indian River County
Code, this resolution confirms the amount of the special
assessments to be"made against the property owners to be
benefited by the improvement program hereinabove described,
which assessments shall stand and remain legal, valid, and
binding first liens upon the property against which such
assessments are made, until paid;
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY
COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, as follows:
1. The proposed assessment roll adopted by the County
by Resolution No. 88-49 is hereby confirmed, approved,. and
shall remain legal, valid, and binding liens against the
property assessed until paid.
2. That the said assessments herein provided for shall
be due and payable in full within 90.days after actual costs
are established by the "as built" resolution without any
payment of interest. If not paid in full, this assessment
maybe paid in five equal yearly installments, plus accrued
Interest, to .which,' If not paid when due, there sha I I be a
penalty at the rate of 11% of the unpaid principal. The
unpaid balance of the assessment shall bear interest at the
rate of 12% per, annum from the date of completion and
acceptance until paid.
3. That the Clerk is hereby directed to record this
resolution along with a list of the affected land owners
shown on the attached assessment roll on the public records,
which shall constitute prima facie evidence of validity.
14a
I. Boor 74 Fa-UE.376'
RESOLUTION NO. 3s-94
The resolution was moved for adoption by Commissioner
_Bowman , and the motion was seconded by Commissioner
Eggert and, upon being put to a vote, the vote was as
follows:
Chairman Don
C. Scurlock, Jr.
Aye
Vice -.Chairman
Gary C.
Wheeler
Aye
Commissioner
Richard
N. Bird
Aye
Commissioner
Margaret
C. Bowman
Aye
Commissioner
Carolyn
K. Eggert
Aye
The Chairman thereupon declared the resolution duly
passed and adopted this 27th day of September, 1988.
BOARD OF COUNTY COMMISSIONERS
INDIAN RIVER COUNTY4FLOR IDA,0 By ... c
on cur oc
2
Chairman
PUBLIC HEARING - PROPOSED RESOLUTION RE FEDERAL -REVENUE BUDGET
The hour of 9:05 o'clock A.M. having passed, the Deputy
Clerk read the following Notice with Proof of Publication
attached, to wit:
15
SEP 27 198
liooF 14 FnC3- I
VERO BEACH PRESS -JOURNAL
Published Daily
Vero Beach, Indian River County, Florida
COUNTY OF INDIAN RIVER: STATE OF FLORIDA f
Before the undersigned authority personally appeared J. J. Schumann. Jr. who on oath
says that he is Business Manager of the Vero Beach Press•Joumal, a daily newspaper published
at Veerro� Beach in Indian River County, Florida: that the attached copy of advertisement, being
in the matter of r //
in the Court. was pub
lished in said newspaper in the issues of✓1 4j " 4.4 19.y
Affiant further says that the said Vero Beach Press -Journal is a newspaper published at
Vero Beach• in said Indian River County. Florida. and that the said newspaper ties heretofore
been continuously published in said Indian River County, Florida, each daily and has been
entered
as secondclass mail matter at the post office in Vero Beach. in said Indian River Coun.
ty. Florida, for a period of one year neat preceding the first publication of the attached copy df
advertisement; and atfiant further says that he has neither pad nor promised any person• firm
or corporation any discount, rebate. commission or refund for the purpose of securing this
advertisement for publication In the said newspaper. % �j/"
Swam and subscribed before me phi day o r Vf.D. 19 �_
a7Vt'� a
- ess faanagen
t can urt, ndum ,
(SEAL)
Notary fLhlkL Slide of Florida
My Comminion E pares June 29,1901F
gnaw am ser res, • brew, be
tNOTICE IS HEREBY GIVEN that on the 27th day Septembdr, 1998, at the hour of 9:05 A.M., b1
he County Commission Chambers, a Budget Hearing will be held on the uses of Federal Revenue
haring Funds.
Below is a budget summary showing the proposed uses of the Federal Revenue Sharing Funds.
'BOARD OF COUNTY COMMISSIONERS - • • FEDERAL
INDIAN RIVER COUNTY, FLORIDA REVENUE SHARING
BUDGET YEAR 198&89 FUND
1. ESTIMATED RECEIPTS AND BALANCES '
t Federal Sources 0
► State Sources _ 0
Local Sources - 0
1 Less 6% per F.S. 129.01(2xb) 0
e Transfers
I Cash Balance Forward October 1.1988- 168,0000
a TOTAL ESTIMATED RECEIPTS AND BALANCES 168,000
Al. APPROPRIATIONS: '
i General Government 0
, Public Safety 0
t Transportation (Capitap 168000
TOTAL APPROPRIATIONS 168.000
r Reserve for Contingencies 1.
Cash Forward September 30, 1989 0
t TOTAL BUDGET 0
168,000
f You are attvised to attend the scheduled Budget Hearing artd make written or oil comment an
the entire Budget in relationship of Entitlement Funds to the Budget
• You are further advised that additional information regarding the proposed Budget Is available
•for public inspection at the Office of Management and Budget in the County Administration Build-
ing, 1640 25th Street,' Vero Beach, FL, during the normal business hours prior to the Budget Hew-
ing.
Board of County Commissioners t
1 of Indian River County, Florida
September 15,B : Don C. Sourlgck, Jr., Chairman
1988 _ -
We
fi}�M„ _ •
OMB Director Joe Baird apologized for the I-ack of backup
material, but explained that the Board had already reviewed this
during the final budget hearing on September 14, 1988.
Chairman Scurlock opened the public hearing and asked if
anyone wished to be heard in this matter. There being none, he
closed the public hearing.
ON MOTION by Commissioner Bowman, SECONDED by
Commissioner Eggert, the Board unanimously adopted
Resolution 88-95, adopting a final budget for fiscal
year 1988-89 for the Federal Revenue Sharing Fund.
16 Boor 14 FvUE 37
1988(LEGAL)Vk/JB
RESOLUTION NO. 88- 95
A RESOLUTION OF THE BOARD OF COUNTY
COMMISSIONERS OF INDIAN RIVER COUNTY,
FLORIDA, ADOPTING A FINAL BUDGET FOR
FISCAL YEAR 1988-89 FOR THE FEDERAL
REVENUE SHARING FUND.
WHEREAS, the Board of County Commissioners of Indian
River County _.has held the necessary budget hearings as
provided by Florida law, has considered all expenditures set
forth in the budgets, and now deterines that adoption of the
budget is in the be°st interest of the citizens of Indian
River County;
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY
COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, that this
Board does hereby adopt the budget set forth in the
attachment to this resolution for the following fund:
FEDERAL REVENUE SHARING FUND
The foregoing resolution was offered by Commissioner -
Bowman who moved its adoption. The motion was
seconded by Commissioner Eggert and, upon being put
to a vote, the vote was as follows:
Chairman Don
C. Scurlock, Jr.
Aye
Vice Chairman
Gary C.
Wheeler
Aye
Commissioner
Richard
N. Bird
Aye
Commissioner
Margaret
C. Bowman
Aye
Commissioner
Carolyn
K. Eggert
Aye
The Chairman thereupon declared the resolution duly
passed and adopted this 27th. day of September 1988,
Attest:
x 0C
Freda Wrr i t erk
BOARD OF COUNTY COMMISSIONERS
INDIAN RIVER COUNTY, FLORIDA
By a, C_ "0."jZ"V'eZ1A
—Don–C. curlock,
Chairman
17:
BOOK 74 PnF.375
E
C=
C)
0
Sm
A
INDIAN RIVER
COUNTY - OTHER OPERATING FUNDS - PROPOSED"FOR
FY 88-89
ROUTE 60
ROUTE 60
FEDERAL
1985 REF.
SECTION 8
HOUSING
SECONDARY
SPECIAL LAW
PARKS
SEWER
WATER
REVENUE
3 IMPROV.
RENTAL
AUTHORITY
ROADS CONST.
ENFORCEMENT
911
DEVELOPMENT
TOURIST
ASSESSMENT
ASSESSMENT
SHARING .
BONDS
ASSISTANCE
FUND
TRUST FUND
FUND
SURCHARGE
FUND
TAX
BOND
BOND
ESTIMATED RECEIPTS AND BALANCES:
Federal Sources
0
O
0
0
0
0
0
0
0
0
O
State Sources
0
1,403,955
0
13,795
762,240
0
0
0
0
0
0
Local Sources
0
100,000
880,148
0
4,015,843
948
300,000
3,100
210,000
882,105
94,917
Less 5% per F. S. 129.01(2)(b)
0
(75,198)
0
(689)
(238,905)
(48)
(15,000)
(155)
(10,000)
(44,105)
(4,746)
Transfers
0
0
0
57,160
0
0
0
0
0
0
0
Cash Forward October 1, 1988
166,000
10,000
0
0
2,655,891
28,000
0
5,510
0
0
0
TOTAL ESTIMATED RECEIPTS AND BALANCES
---------
168,000
------------
1,438,757
----------
880,148
----------
70,266
------------
70195,069
------------
28,900
---------
285,000
-----------
8,455
------------
200,000
------------
838,000
---------
90,171
APPROPRIATIONS:
,
General Government
0
1,438,757
0
0
0
0
271,000
0
0
838,000
90,171
Public Safety
0
0
0
O
a 0
0
0
0
0
O
0
Physical Environment
0
0
0
0
0
0
0
0
0
0
0
Transportation
168,000
0
0
0
0
0
0
0
0
0
0
Economic Environment
0
0
0
70,266
0
0
0
0
0
0
0
Human Services
0
0
880,148
0
0
0
0
0
0
0
0
Culture/Recreation
0
0
0
0
0
0
0
3,055
144,425
0
0
Interfund Transfers
0
0
0
0
6,294,007
0
0
O
55,575
0
0
---------
............----------
....... i.-
------------
............
---------
-----------
............
----- ---•
---------
TOTAL APPROPRIATIONS
168,000
1,438,757
880,148
70,266
6,294,007
0
271,000
3,055
200,000
838,000
90,171
Reserve for Contingencies
0
0
0
0
600,000
28,900
14,000
2,000
0
0
0
Cash Forward September 30, 1989
0
0
0
0
301,062
0
0
3,400
0
0
0
TOTAL BUDGET
168,000
1,438,757
880,148
70,266
7,195,069
28,900
285,000
8,455
200,000
838,000
90,171
RENEWAL OF PRESENT INSURANCE COVERAGE OR CONSIDERATION OF
GALLAGHER BASSETT LONDON PACKAGE
Acting Administrator Bill Collins explained that because of
the short timeframes between requests for proposals and renewal
dates, it was felt that it just was not appropriate to try and
squeeze all the review into a short period of time and at the
meeting of August 23rd, staff was given the direction by the
Board that present coverages be renewed with prices to be
negotiated. Administrator Collins advised that Susan Tillman,
the new Risk.Manager, has prepared some alternatives to consider,
and after he has summarized them briefly, Mrs. Tillman will
respond to any .questions.
Commissioner Eggert asked why we were taking bids if we were
going to renew, and Administrator Collins felt that it is a
question of interpretation of the direction given staff at the
August 23rd meeting. He felt that if we are renewing with
present -carriers, then we are just negotiating prices with them;
but if we are renewing coverages and negotiating prices and
looking for better coverages, that is.a different matter.
Assuming that we are staying with the coverages we have, he still
felt that there is some benefit to be gained by discussing the
alternatives and some of the implications as far as going self
insured. Administrator Collins doubted that we could go
self-insured on a couple of day's notice, but felt that is the
direction we are talking about.
Briefly summarizing the issue, Administrator Collins advised
that if we renew our present coverage, we are looking at premiums
of $1.1 million. Mrs. Tillman is recommending that the Board
consider an alternate package which would cost $638,000, and
under that package we essentially would be paying for claims
handling, legal coverage and umbrella coverage for catastrophic
loss. We would be partially self-insured to the extent that the
County would pay for claims up to $100,000.
EP 2,? 1988 19
� �ooK
.
Insurance representatives in attendance included Glen Toby
of Gallagher Bassett London; Brad Clark of Florida League of
Cities; Louis Schlitt of Schlitt Insurance Services; and Hamilton
Arden of Arden-Wadell Insurance. Mrs. Tillman advised that
Gallagher Bassett London and Florida League of Cities had met the
Sept. 9th deadline for submitting bid proposals. Although the
Schlitt package proposal came in last Friday after the deadline,
Mrs. Tillman felt it should be considered since Louis Schlitt
originally submitted a proposal for renewal on our present
coverage. However after he saw that other companies were
submitting package proposals for the entire County's insurance
needs, he wanted to submit a package proposal also.
After approximately one hour of discussion regarding the
merits of going self-insured this year or waiting until next year
or renewing our present coverage today, the_Comnission indicated
their preference for extending our present coverage for 30 days
to allow enough time to consider complete presentations on
self-insurance plans from Gallagher Bassett London, Florida
League of Cities and Louis Schlitt.
Commissioner Wheeler asked if 30 days was enough time- to
analyze these programs, but Administrator Collins did not think
so if everything has not been submitted yet.
Mrs. Tillman advised that everything that will be considered
has been submitted, except a property quote from Florida League
of Cities, which she assumed they plan to submit.
ON MOTION by Commissioner Wheeler, SECONDED by
Commissioner Eggert, the Board unanimously extended
the County's current coverage for the 30 -day grace
period to give staff an opportunity to analyze this
in detail and come back with a proposal that will take
less time to discuss.
0 2 i9�� 2 ° mu 74 FacF 37
Commissioner Eggert assumed that the Board would be hearing
a presentation on the safety program from Mrs. Tillman at the
same time.
STATE AID - FY 88189
The Board reviewed the following memo dated 9/13/88:
TO: William Collins II DATE: 9-13-88
Acting County Administrator
SUBJECT: F 8889 State Aid
FROM: Mary D REFERENCES:
IRC Library Dire o
Each year the county has to apply for the state aid from the Depart-
ment of Libraries. This application must be signed by Chairman Scurlock
(both with original signatures). This year's anticipated state aid is
$34,376.00.
Please place this item on the agenda for the Board -of County Commis-
sioners to approve, and when signed please return the originals to me.
This year, the state requires certification of my qualifications. I
have included the form they require, the copy of the Administrative
Code, my resume, and a copy of my diploma. If you would certify my
qualifications, I would appreciate it.
Thank you.
ON MOTION by Commissioner Bird, SECONDED by
Commissioner Bowman, the Board unanimously approved
the certification of qualifications for Library
Director Mary D. Kiser for the purpose of applying for
state aid from the Florida Dept. of Libraries, and
authorized the Chairman to sign the application.
COPY OF SAID APPLICATION 1S ON FILE IN THE OFFICE OF THE CLERK TO
THE BOARD
21
BOCK 74
SINGLE STREETLIGHTS
The Board reviewed the following memo dated 9/21/88:
TO: The Borrd of County Commissioners
FROM: William G. Collins II - LO(—
Acting
am,LActing County Administrator
DATE: September 21, 1988
SUBJECT: Single Streetlights
As you recall, last spring Indian River County entered into
a Master Governmental Streetlighting Agreement with the City
of Vero Beach. Under this program, subdivisions within the
unincorporated area of the County -have requested
streetlights be installed and supplied electricity by the
City of Vero Beach. The City bills the County directly and
the County passes the bill along to the subdivision.
We are now receiving requests to have streetlights installed
in parking lots, by tenants rather than owners of the
building. I would request some policy direction from the
Board on the subject of whether or not we will provide
streetlights to any Individual. My concern is that if we
enter into an agreement with a tenant of a shopping center
to light a parking area, and the tenant's lease expires
prior to the 10 -year term for which we are bound to pay the
City of Vero Beach, then the County may be left holding the
financial bag. In the case of subdivisions, we- enter into
agreements with property owners' associations which have the
power to make assessments. When we are dealing with owners
of property we can get judgments against land. However, a
tenant with no ownership in the property to be lighted may
leave the state and we would not have the ability to collect
the electric bills from the tenant so that we could pay the
City as they bill us, the County.
RECOMMENDATION:
I recommend that we only enter into streetlighting
agreements with subdivisions which can demonstrate the
ability to make assessments for street lighting to each lot
owner. If street lightIng is to be extended to others, then
we should secure the payment by up -front payment for the
10 -year term or by a performance bond.
MOTION WAS MADE by Commissioner Bowman, SECONDED by
Commissioner Eggert, that the Board approve
Administrator Collins' recommendation as set out in the
above memo.
22
SEP 2 7 1999
BOOK' ; `r�•
J
Under discussion, Commissioner Bird felt this matter was
instigated by a tenant who has a business in a strip shopping
center on Old Dixie Highway and who has had 3 break-ins in the
last 3-4 months. This man is very concerned about the darkness
t
in that area and has inquired about having a single street light
installed in the parking lot by his place of business. A church
that operates in the same shopping center and holds a lot of
night meetings is also interested in having some kind of
lighting. Commissioner Bird believed their alternative is go
with some type of lighting with the parking area on an
independent, private basis with the landlord paying the rent.
Public Works Director Jim Davis advised -that the agreement
the County has with Florida Power & Light does not allow the
light to shine on anything but the public roadway. He felt we
would be setting a precedent if we encourage situations whereby
the County is intervening on a governmental street light
agreement to light private parking lots for security purposes,
and suggested that the County restrict the program to street
lighting.
THE CHAIRMAN CALLED FOR THE QUESTION. The Motion
was voted on and passed unanimously.
Administrator Collins asked for clarification of the Motion,
and Commissioner Eggert believed the Motion was for the entire
recommendation.
Administrator Collins emphasized that his recommendation is
that if the Board is going to extend this to other than
subdivisions where we have the ability to make assessments, then
it ought to be cash up front.
Commissioner Wheeler felt we need to eliminate the last
sentence of the recommendation to make it clear because the
Administrator is not recommending that we do it; he just is
saying that if we do it, we should collect the payment up front.
SEP 2 7 1988 23
The Chairman felt the Administrator had a clear
understanding of the Motion which is to approve the entire
recommendation, which is that if the street lighting is extended
to other than subdivisions, the parties must pay for 10 years up
front or post a performance bond with the understanding that the
light will shine only on the public roadway, not on their parking
lots.
AWARD OF IRC BID #459 - FELLSMERE TENNIS COURTS
The Board reviewed the following memo dated 9/9/88:
TO: William G. Collins II DAMSeptember 9, 1988 FILE:
Acting County Administrator
SUBJECT: AWARD OF IRC BID#459
FBLLSMERE TENNIS COURTS
FROM REFERENCES:
Obs
Purchasing Manager
1. DESCRIPTION AND CONDITIONS:
Bids were opened Wednesday, Septrber 7, 1988 at 2p.m.
for IRC Bid #459.
35 Invitations to Bid were mailed. 3 Bids were received,
including 1 No Bid.
This bid was advertised in the newspaper.
2 . ALTMTATIVES AMID ANALYSIS:
The low bid meeting specifications for the Fellsmere Tennis
Courts was submitted by Dennis L. Smith Co., of Vero Beach
for $25,549.75. They have taken no exceptions to our spec-
ifications.
3. FUNDING:
A requisition approved by the Budget Office has been received
by purchasing. The North County Recreation Budget contained
$20,000.00 for this project in FY87/88. There remains an
additional $5,549.75 in the North County Recreation Fund that
can be used for the project (Fund 004-108-572-066.39 unencumbered
balance on Sept. 1, 1988 was $27,549.95).
4. RECOMMENDATION:
Staff recommends that we award this bid to Dennis L. Smith Co. and
requests that we be authorized to proceed.
SEP 2 7 1988 24
BOOK I Q F,�UL ����
Public Works Director Jim Davis advised that North County
Recreation submitted a list of projects that they wanted to try
to accomplish during the fiscal year 1987-88, and this project
was not one of the specific projects. They had $20,000
programmed for some basketball courts, but later in the year they
decided to build tennis courts instead. Some of the proposed
projects have been implemented and some have not. A decision was
made about 6 months ago that it would be appropriate for the
Engineering Dept. to design capital improvements and then go
through the formal bidding process to implement the projects on
city or county land. Director Davis wanted it made clear that
this specific project was not in the original list of projects
proposed at last budget session. About 5 months ago the North
County Recreation Committee and staff took a bus tour -of the
North County area, after which they submitted the list of
projects that they wanted to try to accomplish under this budget
year. The concrete work is completed at Washington Park, but
North County Recreation wants to have some fencing, which will be
about $4,000. Director Davis did not.think we have the money to
do the fencing and the tennis courts. Leroy Hiers, who is -the
president of North County Recreation, has recalled that there
were some monies appropriated in 1983-84 for some work that was
not done back then, and their desire is to recoup that money that
they did not expend in 1983-84 for some of these projects. He
has explained to Mr. Hiers that it would be difficult to do that,
but he wished the*Board to be aware of the situation.
Commissioner Bird asked what the shortfall is for doing the
tennis courts.
Director Baird explained that this will require a budget
amendment in any case because the expenditures are going to occur
in the 1988-89 fiscal year. He noted that this happens quite a
bit with North County Recreation. They bring in a list of
projects from a former year's budget and point out that the work
SEP 2 7198
wasn't done, but money had been budgeted for it. Director Baird
emphasized that we budget for North County Recreation every year
and when that year is over and those projects aren't completed,
they have to be appropriated over to the next year at budget
time, or it is over with.
Director Davis advised that as of September 1, 1988, there
was $27,549 left i_n their capital improvements account. We have
spent about $2,500 of that on the Washington Park, and $4,000 for
fencing will drop the balance down to approximately $21,000. So
we are about $4,500 short for this project, and we would need a
budget amendment to carry this fiscal year's funding over to next
year.
Director Baird advised that a budget amendment will be
needed for the full amount of this work.
Commissioner Bird suggested that we carry forward the
$21,000 (if available) from fiscal year 1987-88 into the 1988-89
budget, and have the North County Recreation Committee come back
with a recommendation on a new list of their priorities for
1988-89 and whether it is for tennis -courts, bal-I field
improvements, or other improvements.
ON MOTION by Commissioner Bird, SECONDED by
Commissioner Eggert, the Board unanimously
authorized the OMB Director to carry forward into
fiscal year 1988-89 the approximate $21,000 remaining
in the North County Recreation capital improvements
fund for fiscal year 1987-88, and add that to the money
budgeted for 1988-89; and request the North
County Recreation Committee to come forward with a new
list of their priorities for that composite amount of
money.
26
ON MOTION by Commissioner Bird, SECONDED by
Commissioner Eggert, the Board unanimously
postponed the acceptance of Bid #459 until
October 1, 1988.
INVOICE FOR ARCHITECTURAL SERVICES ON PHASE III -- COUNTY JAIL
The Board reviewed the following memo dated 9/26/88:
TO: William Collins DATE: September 26, 19 Fi 80
Acting County Administrator - yZIQ
BARD
Si tn COIKMISSIONERS
SUBJECT: Invoice. for Archil" e' "} al
Services on Phase III - County_
Jail
b
FROM: Doug Wright REFERENCES:
Project Manager
It is respectfully requested that the information contained herein
be given formal consideration by the Board of County Commissioners
at the next regular scheduled meeting.
DESCRIPTION AND CONDITIONS
The duties of Project Manager for Phase III of the Indian River County
Jail was assigned to me as an additional duty on September 8, 1988.
Since that time I have been attempting to gather copies of written
communications exchanged between the former Project Manager and Frizzell
Architects, some of which had to be resubmitted by the architectural
firm.
Two invoices are currently pending from Frizzell Architects which
are dated August 4, 1988, in the amount of $32,704.48 and the second
dated September 1, 1988, in the amount of $10,440.00. The first in-
voice referenced includes principals and employees hourly charges,
consultants charges, and costs through 90% completion of construction
documents. The most recent invoice represents principals and employ-
ees hourly charges, consultant charges, and costs through 100% com-
pletion of construction documents.
Pat Carroll, President of Frizzell Architects contacted the. County
on September 21, 1988, and complained about the tardiness of sub-
mitted invoices advising that the firm was requesting that payments
be timely made. An explanation was made to him of the recent desig-
nation of a Project Manager and time was required to determine the
status of the project at the County level.
INN
ALTERNATIVES AND ANALYSIS
To date Indian River County has paid Frizzell Architects a total of
$173,235.52. This represents an initial fee of $15,000.00; payment
for principals paid on an hourly basis in the amount of $125,405.52;
and consultant fees in the amount of $32,830.00.
The plans (drawings) and equipment specification were received from
Frizzell Architects on September 12, 1988. A review is being accomp-
lished at the present for final changes/revisions to be recommended.
The review is being -coordinated with officials of the Sheriff's Depart-
ment in order to delete any unnecessary expenditures related to the
planned structure.
RECOMMENDATION
It appears that the architect is entitled to the amounts identified=
in the invoices referenced above. Although it was initially recom-
mended to the Acting County Administrator to pay the invoice dated
August 4, 1988, and hold the subsequent invoice, staff now recommends -
that both the invoices be paid since the change in Project Managers
has delayed payment for over two months to the architect creating
a situation somewhat unfair. This will clean the slate and allow
the Project Manager to move forward in this endeavor stopping the
clock -on late charges associated with the invoices.
If the Board of County Commissioners approves this recommendation,
the total paid to date will still be substantially less (approximately
$216,000.00) than the anticipated fee (.06 x $4,350,000.00) of $261,000.00
which will be adjusted to actual cost when the scope of work is com-
pleted.
Staff recommends payment of invoices submitted which total $43,144.48
and requests the Board of County Commissioners- authorize the OMB
Director to proceed with timely payment.
ON MOTION by Commissioner Wheeler, SECONDED by
Commissioner Eggert, the Board unanimously authorized
payment of two invoices totalling $43,144.48, as
set out in the above recommendation from Project
Manager -Doug Wright.
EMPLOYEE HEALTH INSURANCE CONTRACT
The Board reviewed the following memo dated 9/23/88:
28 p�
SEP �� ��� L'QiQ 74 f rv,E +
TO:
DAT :
Members of the Board
of County Commissidners
September 23, 1988
SUBJECT: HEALTH INSURANCE CONTRACT
FROM: Joseph A. Bair
OMB Director
The American General Group Insurance Company Contract for
administrating the Indian River County health plan is due for renewal
October 1, 1988. American General Insurance Company is requesting the
administrative fee per employee/per month be increased from $10.76 to
$11.24. The cost of reinsurance (stop/loss insurance) at a specific
pooling of $50,000 has also increased to $11.51 per employee per month
from $8.73 per employee per month. The aggregate annual premium is the
payment of this which is increasing primarily due to the increase in
the size of the health trust.
All Board of County Commission, Sheriff, Clerk of circuit court,
Property Appraiser, 'and Supervisor of Elections -employees are included
in the health trust. We are anticipating that 1,010 employees will be
covered under the health insurance plan of which approximately 680 will
be married and 330 approximately will be covered -under the single plan.
• ffireo'Ll
•II&M
29
Approved
Approved
Approved
Proposed
1985/86
1986/87
1987/88
1988/89
Insurance Premium:
Single
70.00
70.00
85.45
89.70
Family
167.50
167.51
221.22
236.89
Expected Claim Liability:
Employee
737.87
737.87
892.82
946.40
Dependent
1,249.36
1,249.36
1,511.72
1,602.43
Maxim= Claim Liability:;
Employee
922.34
922.34
11116.03
1,182.99
Dependent
11561.70
1,561.70
1,889.66
2,003.04
Armual Aggregate Premium
9,000.00
9,270.00
11,885.00
12,800.00
Administrative Premium/
per month
10.99
9.75
10.76
11.24.
Specific Pooling
At $50,000 Per Employee/Month 6.60
7.65
8.73.
11.51.
At $60,000 Per Employee/Month 0
6.60
7.65
9.65
At $75,000 Per Employee/Month N/A
N/A
N/A
6.98
29
00WARISON OF 0►IHER JMSDICIZONS
City of Vero Beach
IRC School Board '
Indian River Nemorial Hospital
St. Iucie County
Indian River County
Premium for Premium for
Single
Married
Employee
Employee
Deductible
89.70
250.70
200/400
110.00
240.00
200/400
77.27
199.31
200/400
330.14/Married w/Children
85.00
200.00
100/200
98.70
236.89
200/400
RECOMMENDATION
Staff recommends the Board of County Commissioners approve the renewal
of the County's contract with American General, authorizing specific
pooling at $50,000.
OMB Director Joe Baird explained the differences in the
increases in the administrative fees per employee and the
increases in the specific pooling amounts. He recommended
renewal of the County's contract with American General and
authorization of a specific pooling at $50,000.
ON MOTION by Commissioner Eggert, SECONDED by
Commissioner Wheeler, the Board unanimously (4-0,
Commissioner Bird having left the meeting temporarily)
approved the recommendation for renewal of the contract
with American General and authorized a specific pooling
at $50,000, as recommended by OMB Director Baird.
(AGREEMENT ON FILE IN CLERK'S OFFICE)
Commissioner Bird returned to the meeting.
GIFFORD COMMUNITY CENTER
The Board reviewed the following memo dated 9/6/88:
30 _
SEP 27 1988 74
F�vE0
TO: WILLIAM G. COLLINS, II DATE: SEPTEMBER 6, 1988
ACTING COUNTY ADMINISTRATOR
THRU: TERRANCE G. PINTO .,- -
DIRECTOR OF UTILITY ,4ERVICES /
FROM: WILLIAM �: MCCAIN ' am'
PROJECTS ENGINEER �,IlU
DEPARTMENT OF UTILTTY SERVICES
SUBJECT: GIFFORD COMMUNITY CENTER
BACKGROUND
We are currently involved with the School Soard'in the construction
of utilities to serve the Gifford Community Center. It is necessary
to build a small lift station to serve this facility. The design is
complete.
ANALYSIS
We have received several estimates for the aforementioned work. The
lowest is from Ted Myers Construction in the amount of $3,900.00
is attached hereto: The job_ is to be funded out of the $65,000
allowance by the County for this project.
RECOMMENDATION
The Department of Utility Services recommends that the Board of
County Commissioners approve this action, so that we may proceed
immediately.
TED MYERS CONTRACTING CO.
P.() ROX 229 ,
WINTER BEACH• FLORIDA 72971
567.8390
P R O P O S A L
M: Indian River County DATE: August 15, 1988
1840 25th Street
Vero Beach, Florida 32960
PROJECT: GIFFORD COPAtUNITY CENTER LIFT STATION
QUANfI1Y DESCRIPTION UNIT PRICE MIAL
Price includes wet well with hatch cover and labor to install
all piping and installation of valve box with hatch cover.
Land
nty to furnish all pumps and control panels, all pipe, valves,
fittings.
LUMP SLIM $3,991.00
Sincerely,
TED MYERS CONTRACTING CO., INC.
' Ted Myers
President
31 f fiCt
S E P 2 7 1988
Commissioner Scurlock asked what is left of the $65,000 the
County agreed to contribute to the Center, and Public Works
Director Jim Davis explained that we did a tabulation about 2
months ago, and we were very close. As a matter of fact, we
stopped doing the work until the School Board gave us a letter
stating that they would pay for the paving and concrete work. We
have exceeded the $65,000, but we have letters in the file from
the School Board that they will fund the overage.
Chairman Scurlock felt that if there is money within the
$65,000 to do this work, fine; if not, send the School Board a
bill for $3,991.
Commissioner Eggert asked if this was included in the list
of things to be covered by our $65,000, and Director Davis did
not know if the $3,991 was included, but he did know that the
lift station and water was on the list.
Commissioner Eggert pointed out that we funded some things
that were not on the list.
Utilities Director Pinto explained that since Utilities is
an enterprise fund, whatever they do has to be cashed back to the
utility. He didn't know what is remaining from the $65,000,
because they do not have any accounting of it. However, their
estimates of the work are very close to whatever the actual cost
would be. It is going to cost $3,991 to install the lift
station, but the Center cannot open without the lift station.
Commissioner Eggert assumed that we are into the situation
where the School Board has agreed to take care of any overage,
and if we need to have this lift station put in, she would think
that we would move approval subject to the School Board agreeing
to pay the funds, if indeed, the work is not already on our list
of things to do and all of those funds have not been paid out.
Director Davis did not think the School Board gave a blanket
approval for paying the overage on all items, only on the
specific items such as the parking lot paving and another item.
SEP 27 1988 32
BOOK, 71 P�w �E ,3990
He felt the Board may want to write another letter to Doug King
itemizing the costs and asking for a commitment on water and
sewer overage.
MOTION WAS MADE by Commissioner Bird, SECONDED by
Commissioner Eggert, that the Board approve payment of
$3,991 for the lift station work, on the condition that
we have not exceeded the $65,000 total agreed upon; and
if we have exceeded the $65,000, ask the School Board
to pay for the $3,991.
Commissioner Wheeler was reluctant to -approve the work
without knowing if the School Board would pay for it if we have
exceeded our $65,000 contribution.
Director Pinto stated that he would do the work whenever the
Boards tells him to do it; however, the Center cannot open
without the lift station.
Commissioner Eggert felt it would take only 24 hours to find
out if this work is included on our List or not -and then talk to
Doug King.
THE CHAIRMAN CALLED FOR THE QUESTION. The Motion
was voted on and carried unanimously.
NON -COUNTY EMPLOYEE TRAVEL EXPENSE
The Board reviewed the following memo dated 9/21/88:
33
BOOK 74 pvUE 391
I
TO: Members of the Board
of County Commissioners
DAV: September 21, 1988
SUBJECT: NON -COUNTY EMPLOYEE
TRAVEL EXPENSE
R
FROM: Joseph A. Baird
OMB Director
DESCRIPTION AND CONDITIONS
In the past, the County staff has brought all "Travel" expenses for
non -county personnel travel to the Board of County Commission meeting
for approval. Examples of this would be travel paid for job
candidates and non -county staff on committees. The lack of a written
policy or an official policy adopted by. the Board of County
Commissioners has placed the Office of Management and Budget in the
uncomfortable position of approving -'or denying the reimbursement of
these expenses.
ALTERNATIVES
1. All Travel for non -county personnel must be approved
by the Board of County Commissioners in advance.
2. All Travel for non -county personnel does not have to
be approved by the Board of County Commissioners.
ON MOTION by Commissioner Eggert, SECONDED by
Commissioner Bowman, the Board unanimously approved
Alternative #1 that all travel for non -county personnel
must be approved by the Board of County Commissioners
in advance.
DISCUSSION RE FORMER COUNTY ADMINISTRATOR CHARLES BALCZUN
Attorney Vitunac reported that he had been informed by Mr.
Balczun's attorney yesterday that after reconsidering the matter,
Mr. Balczun would like to accept the County's offer with one
modification. In our calculations we forgot to give Mr. Balczun
a salary increase for the period from October 1st to November
11th, and according to his employment contract with the County
BOOK .7 rn� .92
SEP 7 19 34
the Administrator gets the same percentage of salary increase as
the Board of County Commissioners. That percentage is
established by the State based on county population figures, and
this year that percentage of increase is approximately 7%.
t
OMB Director Joe Baird advised that the County would pay Mr.
Balczun an additional $1,898.67 in base pay, and with benefits
the total would be $2,306.69.
Attorney Vitunac recommended that we pay Mr.'Balczun the
additional amount since he would have received that amount if he
had stayed with the County until November 11, 1988.
Attorney Vitunac advised that if the County pays this, we
will have a total release on the Balczun case.
ON MOTION by Commissioner Eggert, SECONDED by
Commissioner Wheeler, the Board unanimously approved
the modification to the final settlement amount to
Charles Balczun, as recommended by Attorney Vitunac.
SHORT -FALL - FLEET MANAGEMENT
The Board reviewed the following memo dated 9/21/88:
TO: Members of the Board
of County Commissioners
DATE: September 21, 1988
SUBJECT: SHORT—FALL
FLEET MANAGEMENT
FROM: Joseph A. Baird
OMB Director
DESCRIPTION AND CONDITIONS
The Fleet Management Department fund is accumulating a large deficit
which we estimate to exceed $100,000. This makes the Fleet Management
fund overbudget. Money must be transferred to balance the fund for
year end or we have the potential of receiving an audit comment.
E P 2 71998 3 5 Baur f'' =E 3
a
ALTERNATIVES
1. Transfer remaining funds from the Beach Bond Issue and
M.S.T.U. to Fleet Management and do appropriate Budget
Amendment.
2. Transfer money from Road and Bridge and M.S.T.U. to
cover the short -fall and do appropriate Budget
Amendment.
3. Bill all department's for the short -fall prorata and
do appropriate Budget Amendment.
RECOMMENDATION
Staff recommends the Board of County Commissioners approve one of the
above alternatives and authorize the transfer of funds and Budget
Amendment.
OMB Director Joe Baird advised that he and Administrator
Collins have discussed this matter and feel the problem is that
not everyone is using the garage for various reasons.- We are
going to make an attempt to make everyone use it, but Public
Works Director Jim Davis has already done his part by reducing
the budget next year by more than the shortfall. Director -Baird
felt we have to resolve the deficit problem this year, and wanted
the Board to decide how we are going to fund this deficit. If we
are in compliance, the fund has to be self -balancing, but -it will
not unless we transfer funds.
Director Baird noted that the cash from the Beach Bond Issue
amounts to $634,717, but we will be receiving more money from the
time-share units if they pay. To comply with State law, we have
to transfer it into the General Fund, and then transfer it out of
the General Fund for the shortfall.
Chairman Scurlock had a problem with using Beach Bond Issue
money on something other than beach improvements, and
Administrator Collins recommended Alternative #3.
ON MOTION by Commissioner Wheeler, SECONDED by
Commissioner Bowman, the Board unanimously approved
Alternative #3 as set out in the above recommendation
by Director Baird.
�E P 71988 36 BOOK. d� [',ti"iE39
t
Commissioner Eggert felt that we need to either use the.
garage or get rid of it, and Chairman Scurlock wished to see us
contract out for some of the services of Fleet Management.
Director Jim Davis felt we could do it for some of the
smaller equipment but there is no local shop to service the
larger equipment and the graders. He recommended not going out
for heavy equipment.
k
TRANSPORTATION PLANNING COMMITTEE REPORT
Commissioner Bowman read the following Summary of Actions of
the September 14th meeting of the Transportation Planning
Committee:
TRANSPORTATION PLANNING COMMITTEE
SUMMARY OF ACTIONS
September 14, 1988 MEETING
The Transportation Planning Committee recommended the following
actions during its 9/14/88 meeting: (A quorum was not present.)
1. Royal Palm Place/Boulevard Improvements
Mr. Suthard requested that the motion at the last meeting
to be changed as follows:
The Committee unanimously endorsed the concept of the
project as outlined, and recommends that the County
Commission agree to the use of impact fee revenue for
funding where and if applicable within the scope of
the project.
2. 20th Avenue/8th-Street Intersection
The Committee unanimously voted 4-0 to recommend to the
County Commission an interim 4 -way stop at the intersection
of 20th Avenue and 8th Street until signalization is
installed.
3. County Bikeway/Sidewalk Plan
The Committee unanimously voted 4-0 to recommend adoption
of the plan in principle, and transmittal of the plan to the
Indian River County, Sebastian, Fellsmere and Indian River
Shores Planning and Zoning Commissions.
Chairman Bowman will contact the Sheriff's office regarding
citizens riding bicycles at night without lights.
37 t30Q!' 3�
EP
4. DRI Application for Development of Regional Mall at US1
and 53rd St.
The Committee agreed that they would like to review the
application.
Commissioner Bowman noted that Item #2 was done at last
week's Board of bounty Commissioners meeting.
ON MOTION by Commissioner Bird, SECONDED by
Commissioner Bowman, the Board unanimously accepted
the above TPC report.
LIBRARY ARCHITECT SELECTION COMMITTEE REPORT
The Board reviewed the following memo dated 9/22/88:
MEMORANDUM
TO: Board of County Commissioners
FROM: Commissioner Carolyn K. Eggert,
Chairman, Public Library Advisory Board
DATE: September 22, 1988
SUBJECT: Architectural Short List/Vero Beach Main
Library
At their meeting on September 21, 1988, the Public Library
Advisory Board recommended that negotiations be made with the
following firms in the order listed:
1. Dow Howell Gilmore Associates, Inc.
2. Stojttler Stagg & Associates
3. Gee and Jenson
I request approval of the Public Library Advisory Board's
short-listed recommendation and that negotiations begin
immediately.
MOTION WAS MADE by Commissioner Eggert, SECONDED by
Commissioner Wheeler, that the Board accept the short-
list recommendations as set out in the above memo.
SEP 2 7 1988 38 poor 7 F�,��
a
C
Under discussion, Commissioner Bird asked where the #1.firm
was located, and Administrator Collins advised that West Palm
Beach firm has done library work all over the country.
I
NORTH COUNTY FIA DISTRICT AND SOUTH COUNTY FIRE DISTRICT
Chairman Scurlock announced that immediately following
adjournment of this meeting, the Board'of County Commissioners
will reconvene as the District Board of the North County Fire
District and the South County Fire District. Those Minutes are
being prepared separately.
There being no further business, on Motion duly made,
r
seconded and carried, the Board adjourned at 11:30 o'clock A.M.
ATTEST;
Chairman
SEP 2 2 1988 39 na 74 PA E 7