HomeMy WebLinkAbout11/8/1988Tuesday, November 8, 1988
The Board of County Commissioners of Indian River County,
Florida, met in Regular Session at the County Commission Chambers,
1840 25th Street, Vero Beach, Florida, on Tuesday, November 8,
1988, at 9:00 o'clock A.M. Present were Don C. Scurlock, Jr.,
Chairman; Gary C.Wheeler, Vice Chairman; Richard N. Bird; Margaret
C. Bowman; and Carolyn K. Eggert. Also present were William G.
Collins, II, Acting County Administrator; Charles P. Vitunac,
Attorney to the Board of County Commissioners; Joseph Baird, OMB
Director; and Barbara Bonnah, Deputy Clerk.
Chairman Scurlock called the meeting to order, and
Commissioner Eggert led the Pledge of Allegiance to the Flag.
ADDITIONS TO THE AGENDA/EMERGENCY ITEMS
Chairman Scurlock requested the addition to today's Agenda of
an appointment to the Redevelopment Advisory Commission.
ON MOTION by Commissioner Eggert, SECONDED by
Commissioner Bowman, the Board unanimously added
the above item to today's Agenda.
Commissioner Scurlock advised that the Utilities Dept. has
asked for the withdrawal of the public hearing on Breezy Village
Water & Sewer System.
NOV 8 1988
ON MOTION by Commissioner Eggert, SECONDED by
Commissioner Wheeler, the Board unanimously withdrew
the Public Hearing on Breezy Village Water & Sewer
System.
BOOK
CONSENT AGENDA
A. Reports
Received and placed on file in the
Board:
Office of the Clerk to the
Annual reports ending 9/30/8
Officers Freda Wright, R. T.
Morris, and David C. Nolte.
Annual Budget, year ending 9
Water Control District.
B. Proclamation - Scouting for Food Week
PROCLAMATION
8 for Constitutional
Dobeck, Gene E.
/30/89, Vero Lakes
WHEREAS, through the efforts of the Boy Scouts of America, a
Scouting for Food Program has been initiated in cooperation with
the Salvation Army for the purpose of meeting the needs of the
hungry throughout the nation; and
WHEREAS, the Gulf Stream Council of the Boy Scouts of
America, Indian River County Treasure Coast District, is
participating in this nationwide program by giving six thousand
collection bags to the Boy Scouts in Indian River County, to be
distributed on November 12, 1988 to as many residents as can be
reached for the purpose of collecting food for feeding the hungry
who reside in. Indian River County, Florida; and
WHEREAS, on November 19, 1988, the non-perishable canned
foods which have been.donated by the residents of Indian River
County and placed on their doorsteps, will be picked up by the
Boy Scouts and taken'to the Salvation Army collection points for
sorting and distribution;
NOW, THEREFORE, BE IT PROCLAIMED BY THE BOARD OF COUNTY
COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA that the -week of
November 12 through November 19, 1988 be designated as
SCOUTING FOR FOOD WEEK
in Indian River County, Florida, and the Board also recognizes
the Boy Scouts of America for their efforts in this worthwhile
collection prggram and commends them for their dedication.
The Board of County Commissioners of Indian River County,
Florida urges the citizens of Indian River County to recognize
the contributions made by the Boy Scouts of America to this
community and to the nation, and further urges the residents of
Indian River County to participate in this food collection
program.
Adopted this 8th day of November, 1988.
N O V 8 1988
BOARD OF COUNTY COMMISSIONERS
INDIAN RIVER COUNTY, FLORIDA
2
BOOK M PA.a 10
e
C. Budget Amendment 006, North County Recreation
The Board reviewed the following memo dated 10/31/88:
TO: Members of the Board
of County Commissioners
DATE: October 31, 1988
SUBJECT: BUDGET AMENDMENT 006 -
NORTH COUNTY RECREATION
CONSENT AGENDA
FROM: Joseph A. Bai
OMB Director
DESCRIPTION AND CONDITIONS
During the 1987/88 fiscal year, .the .North .County Recreation
Department initiatedthe design and permitting of the following
projects but were unable to complete them:
Fellsmere Tennis Court $25,600
Lighting Fellsmere Design Court 2,000
Washington Park Fencing 4,000
Fellsmere Basketball Court 2.500
TOTAL $34,100
The Cash Forward balance in the M.S.T.U. should be larger than.
anticipated due to the fact that these projects were not
completed. Since these projects are in process, staff would like
to increase the 1988/89 Recreation budget utilizing the larger
than anticipated Cash Forward balance to complete the projects.
-RECOMMENDATION
Staff recommends that the Board of County Commissioners authorize
Budget Amendment 006 for the above mentioned projects and award
pending Bid # 459 for Fellsmere Tennis Court.
NOV 8 1988
ON MOTION by Commissioner Eggert, SECONDED by
Commissioner Bird, the Board unanimously approved
Budget Amendment 006 and awarded pending Bid #459 for
Fellsmere tennis court, as recommended by OMB Director
Baird.
3
BOOK 75 FACL ItJ1
TO: Members of the Board
of County Commissioners
FROM: Joseph A. Baird, OMB Director
SUBJECT: BUDGET AMENDMENT
NUMBER:
006
DATE: October 31, 1988
Entry
Number
Funds/Department/Account Name
Account Number
Increase
Decrease
1.
REVENUE
M.S.T.U./Cash Forward Oct. 1 •
004=000-389-040.00
$34,100.00
$ 0
EXPENSE
Other
M.S.T.U./N. Ctv. Rec./Improve.
004-108-572-066.39
$34,100.00
$ 0
pd.
CONSTRUCTION CONTRACT IS ON FILE IN THE OFFICE OF THE CLERK -
D. Budget Amendment 007 - Road & Bridge Automotive Equipment
The Board reviewed the following memo dated 11/1/88:
TO: Members of the Board
--of County Commissioners
-
- DATE:
SUBJECT:
November 1, 1988
BUDGET AMENDMENT 007 -
ROAD AND BRIDGE AUTOMOTIVE EQUIPMENT
CONSENT AGENDA
FROM: Josepi-A. Bair
OMB Director
DESCRIPTION AND CONDITIONS
Road and Bridge ordered two (2) crew cab class 7 trucks in
February 1988 at a cost of $30,558.00 each. One truck arrived in
October 1988 and the other is due to arrive any day. The vehicle
was budgeted in the Federal Revenue Sharing for the 1987/88
fiscal year and due to circumstances did not arrive until the
1988/89 fiscal year. The attached Budget Amendment appropriates
the funds in the 1988/89 fiscal year.
RECOMMENDATION
Staff recommends that the Board approve the attached Budget.
Amendment.
4
NOV 8 1988
L
&OO 75 ME 102
ON MOTION by Commissioner Eggert, SECONDED by
Commissioner Bird, the Board unanimously approved
Budget Amendment 007, as recommended by OMB Director
Baird.
TO: Members of the Board
of County Commissioners
FROM: Joseph A. Baird, OMB Director
SUBJECT: BUDGET AMENDMENT
NUMBER:
007
DATE: November 1, 1988
Entry
Number
Funds/Department/Account Name
Account Number
Increase
Decrease
1.
REVENUE
FEDERAL REVENUE SHARING/
Cash Forward - October 1, 1988
102-000-389-049.00-'$61;116.00
$ 0
EXPENSE
FEDERAL REVENUE SHARING/
Automotive
102-214-541-066.42
$61.117.00
S 0
E. Budget Amendment 008 - Painting & Waterproofing Exterior of
County Administration Building
The Board reviewed the following memo dated 11/1/88:
TO: Members of the Board
of County Commissioners
DATE: November 1, 1988
.SUBJECT: BUDGET AMENDMENT 008 -
TO PAINT AND WATERPROOF EXTERIOR
OF COUNTY ADMINISTRATION BUILDING
CONSENT AGENDA
FROM: Joseph A. Baird6f--
OMB Director
DESCRIPTION AND CONDITIONS
The Board of County Commissioners appropriated $18,500 in the 1987/88
fiscal year to paint the exterior of the County Administration
Building. The county has just received bids for painting the
exterior of the Administration Building (see attached bid 89-27) and
the lower bid was $32,000, Lucas Waterproofing. Staff would like to
proceed with the project because the building has several rust stains
and needs to be improved aesthetically.
NOV 81988
5
FACE 103
ANALYSIS
The Building and Grounds Department did not do all the capital
projects that they had anticipated to do in the 1987/88 fiscal year.
An example of this is the $10,000 worth of renovations for the County
Administrators office. We are anticipating a higher Cash Forward
balance for the new year (October 1988), due to projects like this
that were not completed.
RECOMMENDATION
Staff recommends that the Board approve the attached Budget Amendment
appzoprating funds to pajnt the._. _County Administration Building- and ------
award Bid # 89-27 pursuant to the Purchasing Managers recommendation.
ON MOTION by Commissioner Eggert, SECONDED 15y -
Commissioner Bird, the -Board unanimously approved
Budget Amendment -008 and awarded Bid #89-27, as
recommended by -OMB -Director Baird.
TO: Members of the Board
of County Commissioners
FROM: Joseph A. Baird, OMB Director
SUBJECT: BUDGET AMENDMENT
NUMBER:
008
DATE: November 1, 1988
Entry
Number
Funds/Department/Account Name
Account. Number--.
Increase
Decrease
1.
REVENUE
GENERAL FUND
Cash Forward - October 1, 1988
001-000-389-049.00
$32,000.00
$ 0
EXPENSE
GENERAL FUND/BUILDING & GROUNDS
001-220-519-066.39
$32,000.00
$ 0
6
N O V 8 1988
BOOK ` 5 r'A
�,E104
F. Release of County Liens
The Board reviewed the following memo dated 11/2/88:
FROM:
DATE:
RE: CONSENT AGENDA - BCC MEETING 11/8/88
RELEASE OF COUNTY LIENS
Board of County Commissioners
-Charles. P. \Ii tunas, County -Attorney
November 2, 1988 ..
Lea Keller of this office has processed the following
and requests permission for the Chairman to execute the
release forms:
Release of Water Assessment Lien
Bldg. 42 of VISTA PLANTATION
Release of Sewer Assessment Lien
Bldg. 42 of VISTA PLANTATION
Release of Water Assessment Lien
Bldg. 41 of VISTA PLANTATION
Release of Sewer Assessment Lien
Bldg. 41 of VISTA PLANTATION
Release of Water Assessment Lien
Bldg. 40 of VISTA PLANTATION
Release of Sewer Assessment Lien
Bldg: -40 of VISTA PLANTATION
-Re tease -of Assessment Lien - SMITH
Lot 12 of RIVER SHORES ESTATES, UNIT #1
Back-up information for the above is on file in the County
Attorney's & Utilities Department Offices.
/Ik
NOV 8 1988
7
EVA 75 F:,. E 105
ON MOTION by Commissioner Eggert, SECONDED by
Commissioner Bird, the Board unanimously authorized
the Chairman to execute the Releases listed above.
COPIES OF SAID RELEASES ARE ON FILE IN THE OFFICE OF THE CLERK TO
THE BOARD
G. Award of IRC Bid 89-24 - Wabasso Causeway Picnic Shelters
The Board reviewed the following memo dated 9/26/88:
TO: William G. C-gl]ins II DATE:September 26, 1988
Acting County Administrator
FR
FILE:
1..`: SUBJECT:
AWARD OF IRC BID #89-24
,,s' GABASSO CSWY PICNIC SHELTERS
(.\V
Gus Ambler, C.P.M.
Purchasing Manager.
CONSENT AGENDA
REFERENCES:
1. DESCRIPTION AND CONDITIONS:
Bids were received Wednesday, Sept. 21, 1988, at 2p.m. for
IRC Bid #89-24, Wabasso Causeway Picnic Shelters. —
40 Invitations to bid were mailed out using the Automated
Bid Register. 5 Bids were received including 1 No Bidz
This bid was advertised in the newspaper.
2. AIEERNATIVES AND ANALYSIS:
The low bid meeting specifications for Wabasso Cswy Picnic
Shelters was submitted by Hunley Hubbard Construction of Vero
Beach at $45,240.00. They have taken no exception to our
specifications..
3. FUNDING:
Funds are available for this project in account number
001-210-572-066.39 .
4. RECOMMENDATION:
Staff recnds that we award this bid to Hunley Hubbard
Construction and requests authorization to proceed.
Nov 8198
•
•
8
BOOK 5 ' i l0
ON MOTION by Commissioner Eggert, SECONDED by
Commissioner Bird, the Board unanimously awarded IRC
Bid #89-24 in the amount of $45,240 to Nunley Hubbard
Construction for construction of picnic shelters at the
Wabasso Causeway, as recommended by Purchasing Manager
Ambler.
CONTRACT IS ON FILE IN THE OFFICE OF THE CLERK TO THE BOARD
BOARD OF COUNTY COMMISSIONERS
1840'25th StreetVero Beach, Florida 32960
TABULATION
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BID NO.
.-'1.---2(f" .
DATE O NTNG
7/tJ/
BID TITLE
ITEM DESCRIPTION
NO.
UNIT PRICE
UNIT PRICE
UNIT PRICE
UNIT PRICE
UNIT PRICE
UNIT PRICE
UNIT PRIG
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NOV 8 1988
BOOK 75 F GE 107
H. Award of IRC Bid #89-30 - Shell for Road & Bridge
The Board reviewed the following memo dated 10/14/88:
TO: William G. Collins II
Acting County Administrator
FR
Ambler, C.P.M.
Purchasing Manager
DATE: Oct. 14, 1988
FILE:
SUBJECT: AWARD OF IRC BID#89-30
BANK RUN SHELL FOR
ROAD & BRIDGE DEPT.
CONSENT AGENDA
REFERENCES:
1. DESCRIPTION AND CONDITIONS:
Bids were received Wednesday, Oct. 12, 1988 at 2 P.M.
for IRC Bid#89-30.
12 Invitations were mailed out using the automated bid
register. 2 responses were received
This bid was advertised in the newspaper.
2. ALTERNATIVES AND ANALYSIS:
The low bid meeting specifications was submitted by Global
Paving Systems at $5.90 per ton delivered and $2.70 per ton
picked up. They have taken no exceptions to our specifications.
This bid was solicited to establish a Term Contract. Expenditures
are estimated at $10,000.00 during the 88-89FY —
3. FUNDING:
This bid is to establish an annual contract. No Purchase Orders
will be issued before a requisition approved by the Budget Office
is received.
4. RECOMMENDATION:
Staff recommends that this bid be awarded to Global Paving Syster,_
and that staff be authorized to proceed.
NOV 8 1988
10
BOOK 75 wF.108
ON MOTION by Commissioner Eggert, SECONDED by
Commissioner Bird, the Board unanimously awarded
IRC Bid 89-30 to Global Paving Systems, as recommended
by Purchasing Manager Ambler.
BOARD OF COUNTY COMMISSIONERS
1840 25th Street
Vero Beach, Florida 32960
BID TABULATION
(4
BID NO.
IRC# 89-30
DATE OF OPENING
10-12-88
I
BID TITLE
BANK RUN SHELL TERM CONTRACT
ITEM
NO. DESCRIPTION
UNIT PRICE
UNIT PRICE
UNIT PRICE
UNIT PRICE '
1. D.O.T. BANK RUN SHELL TO MEET
THE. FOLLOWING SPECIFICATIONS:
CARBONATES 50%
LIMEROCK BEARING RATIO 75
MATERIAL SHALL NOT EXCEED
OPTIMUM MOISTURE
DELIVERED TO CTY AS DIRECTED
PER TON $
V CP JJo
PICKED UP BY COUNTY
PER TON $
/1/0 S l V 0.2-70
NOV 81999
11
BOOK 75 PACE IOO
APPOINTMENT TO REDEVELOPMENT ADVISORY COMMISSION
The Board reviewed the following memo dated 10/18/88:
DEPARDiENrAL C RRFSPONLE E
ANTE: October 18, 1988
TO: Chairman Macht and Members of the Community Redevelopment Agency
Fiats Walter R. Young, Executive Director
(T7
SIBJs Redevelopment Advisory Commission
eration
At the
appointments to serve one the Agency s Redevel, we offer opment tt Advisooror ur ydthe following
appoCCannission
Representatives of:
Vero Beach Planning and Zoning Board/A1 Crawford
Indian River Arts Council Coordinator/Nancy Offutt
Indian River County Historical Society/President M. Bunnell*
American Institute of Architects (Local Chapter)/President Robert Reid*
Vero Beach Chamber of Commerce/President A. Beindorf*
Vero Beach/Indian River County Board of Realtors/President Ned Gartner*
Downtown Association, Inc./President John Frazier*
John Schumann
Core City Resident,/Mary Jane Goetzfried
Indian River County Commission Chairman Doug Scurlock*
Tax Payers Association/President James.Granse*
We believe that this "Blue Ribbon" panel represents a cross section vitally
interested in the downtown revitalization/redevelopnent. They would also be
included in the review process of all critical issues involving the revitaliza-
tion of the downtown,. and their various areas of expertise can only give
strength and commitment to the Agency's activities.
We, therefore, respectfully request the Agency's appointment.
WRY/nc
*Or designated representative
•
Chairman Scurlock thought it would be appropriate to have
either Commissioner Eggert or Wheeler serve on this commission
since they are so involved with the library and the courthouse
being built in the downtown area.
Attorney Vitunac advised that there is a question of whether
there is a dual office holding capacity involved in this issue,
and asked that the appointment be made contingent on verification
from his office that it is okay for a Commissioner to sit on this
advisory commission. He would make a recommendation and bring it
back next week.
12
1NOV 81988
BOOK f' E 110
ON MOTION by Commissioner Bird, SECONDED by
Commissioner Wheeler, the Board unanimously appointed
Commissioner Eggert to the Redevelopment Advisory
Commission, contingent on the Legal Dept.'s verification
that a Commissioner may serve on the Redevelopment
Advisory Commission.
PRESENTATION OF NORTH COUNTY LIBRARY ARCHITECTURAL PLANS
'The Board reviewed the following memo dated 11/2/88:
TO:-- Board of County Cbiiimissioriers
FROM: Public Library Advisory Board
DATE: November 2, 1988
SUBJECT: North County Connmun ty' Library M1
We recommend that you- ap'prove :bhe architectural plans for
the North County Community Library as presented by William Bibo.
William Bibo of Stottler Stagg & Associates, Cape Canaveral,
presented the following 17,400 sq. ft. floor plan, si-fie plan, and
elevations of the proposed design for the North County Library.
•
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NOV 81988
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NOV•
8 1988
UWE SW
14
POOK 75 PAGE 3.12
Mr. Bibo pointed out the present location of the Sebastian
Lakes sewage treatment plant, and Commissioner Eggert advised that
it appears that Sebastian Lakes will be moving the treatment plant
sooner than anticipated. They are responsible for putting in a
road there and moving the treatment plant, and Brooks Brierley of
Sebastian Lakes has said that they have signed their contract with
the commercial development just to the east of this site.
Commissioner Eggert questioned the blue-green color for the
exterior as she remember it to be more blue-green than what is
shown on the drawings, and Mr. Bibo stated that he would get the
color back to what they had shown previously.
Commissioner Eggert reported that our buil-ding program
consultant had a question about the air conditioning circuiatio.n,.
which needs to be verified. The Meeting Room, which seats 100,
would be available for meetings other than those related to the
library. This design has met with very favorable comment from the
North County from what they have seen, and Mr. Brierley already
has approved --the. deSTgft Hel'_krl'oms whta-t-;-the co I ars--`are; and_ has
said that sounds fine with him. He still has the landscaping to
look at.
ON MOTION by Commissioner Bird, SECONDED by
Commissioner Eggert, the Board unanimously
approved the- architectural -design for the North_
County Community Library.
PRESENTATION OF COURTHOUSE SPACE NEEDS STUDY
The Board reviewed the following memo dated 11/1/88:
15
NOV 8 1988
BOOK '75 DGE 113
TO: County Commissioners
FROM:
DATE: November 1, 1988 FILE:
SUBJECT: Courthouse Study
Gary C. Wheeler REFERENCES:
Chairman
Courthouse Advisory Committee
The Courthouse Advisory Committee met with Mr. Reeves, Architects
Design Group, Inc. on September 26, 1988 and unanimously
recommended Option C of the Space Needs Study subject to approval
of the different agencies involved, with the understanding that
there is land available for a parking garage in the future, and
removal of the Pocahontas building option.
Copies of the individual portions of the study were sent to the
following offices requesting comments:
Public Defender
Judge Smith
Judge Vocelle
Judge Kilbride
Judge Baisiger
Judge Kanarek
Judge Geiger
Clerk of Court
State Attorney
Law Library
Bailiff's Division
Only three responses were received: the Public Defender's office
apparently approved of the study as submitted; Judge Smith did
not think enough square footage had been allowed for the judges;
and Judge Vocelle apparently had a problem with the design and
floor plan, but the design has not been discussed at this time.
RECOMMENDATION
It is recommended that the County Commission approve Option C of
the Space Needs Study, deleting the Pocahontas Building
consideration, and refer the study to the appropriate staff and
committees for a recommendation on available funding sources.
Commissioner Wheeler introduced Keith Reeves of Architectural
Design Group and Lynda Chesser of Architectural Interiors Group,
Inc., who reviewed the procedures involved in determining the
space needs for the courthouse based on anticipated increased case
Toads until the years 2000 and 2010.
16
N O V 8 1988
L"lJl��f:
[y.,E114
Executive Summary
The findings/work product of this study have been based upon a
series of indepth interviews with individuals and participants in
the.Judicial system. It is difficult, at best, to consolidate the
significant amount of information gathered into a summary that
informs the reader. You are encouraged to review the entire study
so as to be completely knowledgeable of the rationale and informa-
tion which has lead to the recommendations.
Major findings/conclusions of the study are noted in the following
executive summary:
1. Space Needs: Current and Future:
The various elements of the Indian River County Judicial System
are impacted by being located in spaces generally inadequate
for their present needs, and unable to provide for expansion
anticipated in the future. Current and cumulative future
needs, as detailed in this space needs study, are as follows:
Phase)
current needs
year 1986
Phased
1r2000
Phase 18
year2010
74,857 sq. ft.
103,401 sq. ft.
133,383 sq. ft.
2. Site Location
The consultant recommends continued utilization of the downtown
location, predicated upon land acquisition as detailed in this
report. We conclude, based upon several criteria, that the
existing facilities should be "recycled" and the site be
retained as the Judicial Center of Indian River County.
3. Recommended Option
The consultant recommends the selection of Option "B", a three -
phased development designed to provide an orderly sequence and
utilization of existing and proposed facilities. The phases
are describe as follows:
Phase IA: 1989
The County would lease a portion of the Pocahontas Building,
located adjacent to and south of the existing courthouse, for
utilization as a Fifth Courtroom. This courtroom would be for
non -jury trials, county or civil, and would include space for a
judicial "set° or chambers.
Phase II: 1990
Construct a new judicial facility to be located to the north of
the Annex Building and northwest of the courthouse. Acquire
Lots 10 through 14 of Block 30 between 22nd and 23rd Street and
the two lots to the North of the existing-gtate's Attorneys
offices. The new facility would be designed to accommodate all
elements of the criminal justice system including:
• Circuit and County Courts
• Court Associated Spaces
• Grand Jury
• Security Areas
• Clerk of the Court
• Public Defender
• State's Attorney
• Law Library
Phase II -A: 1991 - 1992
Upon completion of the new Judicial facility, demolish the
existing Courthouse and Annex Buildings and begin construction
site improvements, parking, landscaping, etc.
Phase II: 2000
To accommodate anticipated growth, expand the Judicial Building
by an addition of approximately 28,500 square feet.
Phase III: 2010
Additional space needs of those elements contained in the
Judicial Building would be accommodated by an addition of
approximately 30,000 square feet.
17 BOOK 75 F'KE 115
NOV 81988
4. Financial Planning:
The study has recommended a phased development of the downtown
site that attempts to avoid major disruption of the judicial
process as its space needs are being addressed. The recom-
mended solution proposes the expenditure of approximately
$9,350,000 mandating a financial feasibility plan which will
generate sufficient net funds. It is recommended that the
County retain an independent financial advisor and consider the
issuance of a Bond Issue in an amount sufficient to generate
the funds indicated.
Mr. Reeves advised that a very detailed questionnaire was
sent to all the various offices, and the analysis clearly
indicated that the courthouse should be located in the same
locale. After the new building is constructed on the proposed
site, they recommend the dema1ition:of theapresent courthouse and
the annex with the possible retention of some of the historical
elements from the old courthouse, such as the portico and the
engraved block over the entrance.
During a slide presentation, Mr. Reeves noted that the
present space needs are 75,000 sq. ft., and 103,000 sq. ft. will
be needed by the year 2000. Architects Design Group are
recommending the acquisition of the two single family detached
homes and one duplex unit for parking area and future expansion if
needed. They are also suggesting the acquisition of the property
adjacent to the State Attorney's Office, so that a pedestrian
connector can be tied into the library building and the court
complex sometime in the future. Mr. Reeves noted that this plan
does not meet the parking requirements, but using the parking
space at the adjacent church will alleviate a part of the problem.
Architects Design Group made their presentation to the Courthouse
Advisory Committee with the recommendation of Option B, which had
a total bottom line of $9.9 million. The Courthouse Advisory
Committee, however, chose to go to Option C, which had a bottom
line cost of $11.7 million, but with the exclusion of having a 5th
courtroom built in the Pocahontas Building.
18
NOV X988 BOOK 75 [1,E116
L.
Development Costs
OPTION C .New Facilities: 2000 Needs
Option C proposes the same basic concept as that of Option B, but
utilizes the space needs to the year 2000. As noted this additional
28,544 square feet would be constructed as "shell" or unimproved
space, designed to accommodate future expansion with the least
amount of disruption, and with savings generated by construction the
primary structural system now.
Phase IA: Renovations to Pocahontas Building
Renovate the existing "store front" space facing 14th Avenue
for utilization as a fifth courtroom. Note that these costs
may be paid all or in part by the building owner, dependent
upon length of lease and lease terms.
1. Renovation of approximately 1,600 square feet of
existing space @ $60.00/square foot $ 96,000
2. Furnishings, including Judicial bench, tables,
seating area (for future re -use in the proposed
Judicial Center) @ $17.40/square foot 27,840
3. Telephone/communications system 2,000
4. Security alarm system 1,200
5. Subtotal 127,040
6. Contingency (@ 10% of Subtotal) 12,700
7. TOTAL Estimated Development Costs $139,740
Phase I: New Judicial Building
1.1 Site Utility Development (estimate) $ 100,000
1.2 Testing/Soils, Materials, Site Survey
Installations 30,000
1.3 Furnishings and Equipment 74,857
@ $9.20/square foot -688,684
1.4 Construction Costs @ $96.00/square foot
(74,857 square feet) 7,186,272
1.5 Construction costs of "shell" space @
$60.18/square foot (28,544 sq. ft.) 1,717,779
1.6 Telephone/Communication Systems 200,000
1.7 Land Acquisition (Lots 10, 11, 12, 13, 14)
31,250 square feet @ 6.50/square feet 203,125
1.8 Demolition of existing residential units 32,400
1.9 Site improvements, paving, storm water
drainage, roadways, pedestrian walkways,
etc. 320,000
1.10 Landscape improvements 147,500
1.11 Subtotal $10,625,760
1.12 Contingency (@ 5% of Subtotal) 531,288
1.13 Estimated Development Costs $11,157,046
*1 Estimate based upon recent sales in the immediate area, source:
Property Appraisers Office, May 1988
*2 The existing residential units could potentially be sold "as is"
and moved, deleting or reducing this cost.
19
NOV 8 `
BOOK 75 FnE117 11
Development Costs
Phase II - Demolition, Site Improvements
1.1 Site utility improvements $ 65,000
1.2 Demolition of existing courthouse and
Annex buildings 148,000
1.3 Landscape Improvements 112,500
1.4 Walkways, paved area for vehicle parking 108,000
1.5 Subtotal 433,500
1.6 Contingency (@ 5% of subtotal) 22,000
1.7 Estimated Development Costs $ 455,500
Summary - Option C
1. .Phase IA $ 139,740
2. Phase I 11,157,048
3. Phase II 455,500
4. Total Estimated Development Costs $ 11,752,288
Mr.Reeves pointed out that Option C calls for 75,000 square
feet along with the construction of some 28,500 feet of shell
space which can be filled in as space needs increase.
Commissioner Eggert asked the projected cost of the shell
space, and Mr. Reeves advised that the cost for completed
construction is $96 per sq. ft., and the shell space is $60 per
sq. ft. The shell space cost includes the sizing of the
mechanical equipment, air conditioning, elevators, electrical
vaults and all the elements so that nothing will have to be torn
down when those items are ready to be installed.
Chairman Scurlock felt we would be well served by going with
Option C, which excludes the building of a 5th courtroom in the
Pocahontas Building. He believed the community would like to see
the historical elements saved if we can come up with a cost
effective approach.
Commissioner Eggert asked if the present Courthouse could be
used if it were gutted and restored, and Mr. Reeves explained that
while it has adaptive reuse possibilities, it really is not
appropriate any longer for a courts facility. It could be
remodeled for use by the Attorney's Office or the Public
Defender's Office. The way the courts are laid out today, with
separate paths of circulation, the existing building could not be
20
NOV 81988
BOOK 75
uGE 11
used effectively. They even looked at taking down the 2 ells that
were added on either side and keeping the core of the courthouse
building, which is really the historical part. So, it is a
decision of whether it is historically important enough to save.
They do not feel the Courthouse is a significant architectural
building. It may have historical significance for Indian River
County, and maybe the Historical Society could be convinced that
the building would make a great museum. Perhaps there are other
non-profitentities that; could afford to work in some joint
participation with the County to rent space in that structure.
Commissioner Bird agreed that the existing courthouse would
not serve as a courts facility any longer, but he was dedicated to
trying to preserve that building for use of some sort. He pointed
out how we renovated this building, which was originally a
hospital, into administrative offices, and wondered if there was
any possibility of going higher with the annex, and possibly
building a twin tower behind the front core of the present
Courthouse.
Mr. Reeves advised that the proposed building would have to
be 4 or 5 stories in order to accommodate all the space needs. He
pointed out that he failed to say that the land acquisition costs
are included in the total cost.
Chairman Scurlock felt that what he was hearing today is that
the Commissioners have a desire to explore all the possibilities
to retain some part of the present Courthouse because of its
historical significance, even while realizing the problems with
the flat roof, the extensive mildew, and water coming in at the
base of the walls.
Commissioner Bird agreed we should plan ahead for the future,
but worried about the County's indebtedness on present capital
improvements. He asked if there has been some sort of a financial
analysis done on the priorities of the proposed capital
improvements, such as the new Courthouse, the Health Building, the
new libraries, various recreation projects, etc.
21 BOOK 75 E GE 119
NOV 8 1988
Chairman Scurlock advised that the Financial Advisory
Committee has agreed to meet with the bond counsel people the
first week in December and he has asked each of the Commissioners
to prepare a 5, 10 and perhaps a 15 year needs package for
essential projects being proposed by their respective committees.
The FAC feels the 1$ sales tax is a viable option to look at, and
once the Commissioners give them the numbers, they will put those
figures together and come up with a vehicle to educate the public.
He believed this community is sophisticated and intelligent enough
to vote for an additional It sales tax to support the construction
of these projects, knowing that the only other way to pay for
these capital improvements would be through ad valorem taxes and
not everybody pays those taxes. Using the present figures, we are
looking at generating $5 -million per year with an additional 1$
sales tax.
Commissioner Bird felt that is what it is going to take,
because it is not only the construction costs of these new
buildings, the costs for maintenance and staffing are substantial.
Commissioner Wheeler suggested that since the City of Vero
Beach would be receiving a portion of that sales tax, they might
be willing to work with the County in educating the public in the
necessity of going to an additional 1t sales tax.
Chairman Scurlock advised that after their December meeting,
the FAC would meet with the different municipalities and come back
to the Board with their numbers and recommendations sometime in
March.
Commissioner Bird suggested that maybe the City of Vero Beach
would be willing to designate a certain portion of their share of
their taxes towards the downtown redevelopment program.
Chairman Scurlock explained there is a timeframe for taking
this to the public and getting it in place. We have a one-time
shot at it, and that is where the concern is. Do you do it for 1
year, 5 years, or go to the full flexibility of 15 years. We are
going to have to decide what is acceptable to the community.
NOV 8 1988
22
BOOK
rj,,���
�rUf. 120
Commissioner Bowman felt that when it comes to right-of-way
acquisition, we should look ahead to 15 years, and Commissioner
Eggert stressed that the cost of land is not going to go down.
Returning to the matter of the Courthouse, Commissioner Bird
felt the Commissioners are in agreement with saving a part of the
Courthouse and seeing what can be done, and that did not mean just
saving the cornerstone. He understood that we are just accepting
the space needs report today and not approving any of the options.
Commissioner Wheeler felt we should move along and at least
start the process of selecting an architectural firm.
Commissioner Bird asked for specifics on the square footage,
and Mr. Reeves explained that there is 45,000 square feet in the
existing facility, but we need about 75,000, which gives a
shortfall of 30,000 square feet.
ON MOTION by Commissioner Eggert, SECONDED by
Commissioner. Bowman, the Board unanimously approved
the square footage under Option C which excludes the
Pocahontas Building, with the understanding that efforts
will be made to look into saving the core of the old
Courthouse.
Commissioner Wheeler asked if we could move on with the
selection of an architect at this point.
ON MOTION by Commissioner Eggert, SECONDED by
Commissioner Bird, the Board authorized the Courthouse
Committee and staff to proceed with the requests for
proposals for an architect.
Mr. Reeves thanked those who had been involved in the space
needs study for their cooperation, especially Commissioner
Wheeler.
23
NOV 8 198E
BOCK 75�
1
THE SPACE NEEDS ANALYSIS FOR THE COURTHOUSE FACILITY IS ON FILE IN
ITS ENTIRETY IN THE OFFICE OF THE CLERK TO THE BOARD
NORTH COUNTY OFFICE SPACE
The Board reviewed the following memo dated 11/1/88:
TO: Board of County Commissioners DATE: November 2, 1988 FILE:
SUBJECT: NORTH COUNTY OFFICE
SPACE
William G. Collins II
FROM:Acting County Administrator REFERENCES:
The Board deferred any action on David Fisher's North County Office Leasing
Proposal on October 11th until such time as the staffing, equipment and
operational costs were determined.
Please find attached those costs as prepared by our Budget Office in
consultation with the departments requesting space.
Since the time of that meeting I have been contacted by other leasing agents
from the Sebastian area. One offering was for spac
sq. ft. for terms of one year or more at a rate of
there may be locational consideration involved in ch
sites, this more recent offering on U.S.#1 between Rt.
offer more flexibility in s of space requirements a
does so at a cost that is lower per sq. ft. than Mr.
Recommendation
61„
County space requirements are currently quite low an
committing to a smaller space than Mr. Fisher has
recommend declining Mr. Fisher's proposal and pursuing
needed' basis until such time as County space requir
time we should investigate building our own North Coun
crements of 1,040
per sq. ft. While
ng between different
512 and Rt. 510 does
d leasing terms, and
Fisher's proposal.
could be satisfied by
proposed. I would
small leases on an 'as
ents grow. At that
y Complex.
Administrator Collins pointed out two corrections to figures
in the above memo. The $7.50 per sq. ft. rate is actually $8.25,
which changes the 25% figure to 17.5%.
OMB Director Joe Baird pointed out that the bottom line in
the following operating cost list is $386,145, instead of
$366,145.
NOV 8 BM
24
BOOK
F',�GE 1 22
OPERATING COST FOR LEASE OF NORTH COUNTY OFFICE SPACE
(8,570 square feet)
PERSONNEL COSTS
Department
Environmental Health
-"Utilities--
Veterans'
Ut:lities_-Veterans' Services
Supverisor of Elections
Community Development
Emergency Management
Property Appraiser
Tax Collector
Clerk of Court
Sheriff
OTHER OPERATING
Position
Salary
Env. Specialist $ 20,000
Customer -Service Rep. $'15,000
Service Officer $ 25,000
Secretary $ 13;500
(1) Deputy Supervisor $ 12,500
(1) Deputy Supervisor $ 12,500
None None
None None
None None
None None
__ _(4 @_$15L000_ each $ 60, 000
None
BENEFITS
Building Lease 8,570 square feet
Maintenance Cost:
•
Monthly Maintenance Cost
Custodial
Electric
Telephone
Refuse -Collection
Other Communication Charges
Courier Costs
Other
Contingencies
Estimated Operation Cost
x $10.00
DOES NOT INCLUDE COMPUTER COST FOR MAIN FRAME
11-02-88
25
NOV 8198
None
$158,500
$ 55,475 $213,975
$85,700
$ 8,570
$10,000
$12,000
$12,000
$ 1,200
$ 2,500
$ 5,200
$15,000 $152,170
$ 20,000
$3..,145
oi-gt„ms'
BOOK 75 F'' i.,E 123
-CAPITAL COST FOR NORTH COUNTY OFFICE SPACE
(8,570 square feet)
11-02-88
CAPITAL COSTS
Relocation
Tax Collector $12,000
Sheriff 2.000 $ 14,000
Leasehold Improvements $120,000
Telephone $ 3,500
Communication Hook -Up $ 2,500
Computer Equipment $ 15,000
Furniture and Equipment $ 40,000
Communication Equipment $ 5,000
Contingencies $ 10.000
TOTAL CAPITAL $210,000
DOES NOT INCLUDE COMPUTER COST FOR MAIN FRAME
Commissioner Eggert felt that while we have a need for some
north county office space, this has gotten out of hand. She did
not want to spend that amount of money, because she did not feel
we need that amount of space at the present time. She asked if we
had gone back to Mr. Fisher and negotiated at a lower Level.
Commissioner Wheeler pointed out that many buildings in that
area were not built with allowances for parking, etc., which will
be necessary for County offices. Tax Collector Gene Morris is
renting at $9.00 a square foot.
Commissioner Bird did not feel the County could afford to
duplicate each and every county office or service at this point in
time. He agreed that some offices are necessary, such as the
Veterans Services, but felt that when we eventually provide those
services in the north county, the offices should be located in a
central location, not scattered around.
Commissioner Wheeler advised that the Supervisor of Elections
has expressed an intense need for north county office space, but
26
NOV 8 19 8
BOOK
75 pnE124
Chairman Scurlock pointed out that she is getting more space now
in this building because she is going to expand her offices when
Environmental Health moves to the hospital complex.
Chairman Scurlock stated he would not vote for this now, but
suggested that maybe next year the Board would like to consider it
at budget time. He believed that the Veterans Office is the only
one that needs a north county office at this time.
Commissioner Wheeler agreed that we have overreached a bit
here.
David Fisher noted that if the Board decided to rent small
amounts of space on an as needed basis, he was perfectly willing
to subsidize the difference between what he feels will be the
market value and what the County is willing to pay, as he would
like to have the County in his building. The only thing he would
ask is that we talk about it soon because the building is under
design now. Mr. Fisher asked to be included in the negotiations
regarding the lease rates per square feet since he has put so much
effort into this up to now.
Commissioner Wheeler recommended that Mr. Fisher negotiate
directly with the Constitutional Officers about their needs rather
than having the Commissioners acting as the middle man.
Attorney Vitunac advised that the Board cannot commit to
renting or leasing of space for more than 24 months unless non- ad
valorem taxes are pledged.
NOV 19
ON MOTION by Commissioner Bird, SECONDED by
Commissioner Eggert, the Board endorsed the 'concept
of consolidating government offices in a central
location in the north county and encouraging the
Constitutional Officers to negotiate directly with Mr.
Fisher for space in his new building; and for the
departments that fall directly under the Board of County
Commissioners, the Board agreed to take the position
that there aren't any space needs in the north county
that they wish to address in this budget year.
27
BOOK 75 FA.GE 1?S
COUNTY DEPARTMENTAL ORGANIZATION
The Board reviewed the following memo dated 10/28/88:
TO: Board of County Commissioners DATE:October 28, 1988 FILE:
SUBJECT:COUNTY DEPARTMENTAL
ORGANIZATION
FROM william G. Collins II REFERENCES:
Acting County Administrator
Stepping into the role of Acting Administrator, I find that I have direct
administrative responsibilities for six departments:
1. Public Works
2. Utilities
3. Community Development
4. Emergency Management Services
5. Personnel & Human Resources
6. Golf Course and IRC Fair
I also find myself as Acting Administrator, playing a coordinating role with
the following offices:
1. Office of Management and Budget
2. County Attorney's Office
3. City/County Recreation Program
I also find myself acting as a liaison with the Constitutional Officers.
All of the above is running well and smoothly.
I have, however, experienced considerable difficulty in supervising,
coordinating with and providing sufficient contact with and leadership for
many divisions which had previously been reporting to either Assistant
Administrator Mattes or Personnel Director Blankenship. Among the
divisions that have been reporting directly to the Acting Administrator are:
1. Purchasing
2. Vero Beach Library
3. Sebastian Library
4. Buildings and Grounds Division
5. Central Services
6. Risk Management
7. Youth Guidance
8. Probation
9. Welfare
10. Veterans Services
11. Agricultural Extension Service
12. Soil Conservation liaison
13. Housing and Rental Assistance
It had been my intention to try and keep things in the status quo until a new
administrator was hired. As time goes by, I suffer from greater and greater
fears that things are falling through the cracks and that I am not able to
provide adequate supervision to all those divisions which could truly benefit
from more direct contact with someone in the County administrative hierarchy.
For that reason I would like to pose some alternatives with respect to the
organization of County departments/divisions.
28
NOV 8 1988
BOOK 75 P,1IA 126
Alternative 1
adm
nistrat
Leave the situation as is for anoth o nths until decisions.a new The benefit The toothis
s
hired and can make his own organizational
alternative is that unnecessary departmental reshuffling is avoided. Also, the
ex- 1..ie to the County is minimized in that things continue to operate as is
with no additional outlays of funds. The disadvantage to Alternative 1 is
that many divisions may receive inadequate supervision and communication,
thereby causing inefficiency in the provision of service to the public. The
second disadvantage is that any new Administrator will come to the job with
significantly more supervisory responsibility than normal, while he is in
process of familiarizing himself with the County.
Alternative 2
A second alternative would be to allocate the 13 orphan divisions among
existing departments. The advantage to this is that no new County
expenditures would be required. The disadvantage is that many of the
divisions d� not logically fit under other departments and -the net _effect would
be to pass a supervision problem from _ the Administrator's Office to the
Personnel_ and Human Services, .Director.,..r, , For instance, the following would be
the- l`agical- allocation of divisions; were they to be assigned to our existing
departments:
1. Budget
- Purchasing
2. Public Works
- Buildings and Grounds
3. Personnel & Human Resources
- Main Library
- Sebastian Library
- Central Services _
- Risk Management
- Youth Guidance
- Probation
- Welfare
- Veterans Services
This would still leave. the Agricultural. Extension Service, the Soil
Conservation liaison, and the Housing and Rental Assistance Office requiring
some coordination with the Administrator.
Alternative 3
Recreate a Department of General Services. Many of the orphan divisions
naturally could be considered as subdivisions of a Department of General
Services. With the creation of a new Department of General Services, this
department could administer:
NOV 1988
(1) Central Services
(2) Purchasing
(3) Main Library
(4) Sebastian Library
(5) Veterans Service
(6) Buildings and Grounds
(7) Probation
29
BOOK 75 F{CE 12 6
This department could also coordinate necessary contacts with the:
(1) Agricultural Extension Office
(2) Soil Conservation Service
(3) Housing Assistance Program
Under this revised scheme of organization, the entire burden of the orphan
divisions would not be shifted to the Personnel & Human Resources
Department. However, I would suggest that the following divisions might
logically be included within Personnel & Human Resources:
(1) Risk Management
(2) Youth Guidance
(3) Welfare
The advantage to Alternative 3 is that the "orphan" divisions would have a
direct:• supervisor who could provide liaison between the Administrator and
each of - the divisions. Each, would - have -more access, contact with and
leadership from the -.County Administrative- hierarchy: As a result, services
shogki—be-;provided, to. the public in a more.: efficient and" responsive manner.
A further advantage to the reorganization is that when a new administrator is
hired, he will not find things in a chaotic situation and be forced to make
snap judgments about reorganization at a time when he is trying to familiarize
himself with the County operations as a whole.
Recommendation
I recommend that Alternative 3 be adopted. I recommend that Sonny Dean be
the Department Head for the Department of General Services. Mr. Dean has
served in a similar capacity before and should transition very smoothly into
this position. A budget amendment will need to be accomplished in order to
fund the new department's operational needs. A proposed budget for the
Department is attached.
Chairman Scurlock asked why under Alternative 3 Youth
Guidance and Welfare wouldn't fall under General Services also,
and Administrator Collins felt it seemed more logical to have them
report to Personnel & Human Resources.
Administrator Collins had mixed emotions and really felt that
Option #1 would be the best; however, he was concerned about
things piling up.
Commissioner Bowman felt the Board needed more specific
information before making a decision on this, and Commissioner
Eggert had some concerns about the libraries reporting to General
Services.
30
NOV 8 1988
BOOK
1 A.lA C
Lengthy discussion ensued with respect to what type of
organizational structure a new Administrator might prefer, and
Chairman Scurlock felt that we never should have abolished the
General Services Department.
Administrator Collins noted that OMB Director Joe Baird has
prepared a budget amendment which would appropriate funds to pay
-for Sonny Dean's salary, necessary office equipment and supplies,
and fringe benefits. It comes to $77,000 for the year.
TO: Memborb of the Board
or -County Commissioners
FROMs, Joseph A. Baird, OMB Director
SUBJECT: BUDGET AMENDMENT
NUMBER:
004
DATE: November 2. 1988
Entryr`.r
dumber
�, ��L;•.:..:
Funds/Department/Account Name
Account Number
Increase
Decrease
EXPENSE
1.
GENERAL FUND
General Services/Regular Salary
001-202-513-011.12
47.904
0
General Services/Special Pay
001-202-513-011.15
2.200
0
Social
General Services/Security
001-202-513-012.11
3.763•
0
Retirement
General Services/Contributions
001-202-513-012.12
7.205
0
Insurance &
General Services/Health
001-202-513-012.13
4.267
0
General Services/Worker's Comp.
001-202-513-012.14
306
0
General
General Services/vehicle Allow.
001-202-513-034.01
0
,--
2.475
General Services/A11 Travel
001-202-513-034.02
1.500-
�
0
Maintenance
General Services/Office Eauip.
001-202-513-034.63
800
0
All Office
General Services/Supplies
001-202-513-035.11
1.500
0
Other Oper.
General Services/Supplies
001-202-513-035.29
800
0
Books and
General Services/Magazines
001-202-513-035.41_
500
0
Dues and
General Services/Membership
001-202-513-035.42
600
0
Meetings and
General Services/Seminars
001-202-51.3-035.43
600
0
Office and
General Services/Eguipment
001-202-511-066.41_
3.000
0
REVENUE
General Fund/Cash Forward .001-000-389-040.00
77.420
0
Explanation:
Budget Amendment necessary to appropriate money to establish General
Services Department.
Capital - Personal Computer with printer.
31
N O V 8 1988
BOOK 75 PAGE ii 9
Commissioner Bird asked if moving Mr. Dean out of Utilities
would pose a problem, and Chairman Scurlock advised that they
already have hired people for the 3 administrative positions that
were approved by the Board at the meeting of November 1st. He
believed those people would be coming on board in about 3 weeks.
Administrator Collins interjected that no one has been hired
to fill Mr. Dean's position in Utilities. Three people have been
approved to be hired, but it is all contingent upon what happens
with the reorganization and what happens with the election. There
are a lot of variables here.
Chairman Scurlock believed it probably would be 90 days
before a new Administrator comes on board, but Administrator
Collins hoped it would be in 7 weeks.
Commissioner Wheeler preferred to recreate the General
Services Dept. as set out in Alternative #3, and at least
restructure in the interim, and let the new Administrator
restructure it if he doesn't like it.
Commissioner Bird asked about secretarial support for General
Services, and Administrator Collins advised that there will be a
transitional period for a few months. Right now Mr. Dean is
heading the Landfill and has secretarial support out of Utilities.
Until we get someone hired in his position, he would continue to
draw secretarial support from Utilities. One-fourth of his salary
would come from the Utilities Department to represent the portion
of the year he worked there.
Commissioner Eggert heard that this is going to happen
January 1st, but Administrator Collins stated that it would be
effective immediately.
MOTION WAS MADE by Commissioner Wheeler, SECONDED
by Commissioner Eggert, that the Board support
Alternative #3 as written and approve budget amendment
#004 to accomplish it.
32
INV 1988
L
BOOK 75 Pry: _, E i:3
Under discussion, Commissioner Eggert asked about the
equipment listed in the budget amendment, and Administrator
Collins explained that most of the equipment that Mr. Dean is
using right now was never transferred to Utilities and is still
listed as an asset of the General Services Dept.
OMB Director Baird advised that Mr. Dean needs a word
processor or a computer, which is included under "Office &
Equipment" in the budget amendment.
Commissioner Bird asked if this is a lateral transfer as far
as salary is concerned, and Director Baird explained that Mr.
Dean's salary would be deleted from Utilities budget and go into
General Services, effective February 1st.
Commissioner Eggert asked how Mr. Dean's transfer would
affect Utilities, and Administrator Collins explained that Mr.
Dean will provide whatever transitional services are necessary
there, over and above his job in General Services.
Commissioner Eggert understood then that Director Pinto will
cease to be Mr. Dean's superior immediately, as far as General
Services is concerned, and Administrator Collins confirmed that he
would be Mr. Dean's superior, and then if any problems arise, they
would be straightened out.
Chairman Scurlock again raised the question of having Youth
Guidance and Welfare report to Personnel.
Commissioner Bird expressed his personal feeling that he did
not feel it was necessary to do the restructuring for such a short
period of time before a new Administrator came on board.
COMMISSIONERS WHEELER and EGGERT amended their
Motion to have Youth Guidance and Welfare report to
Administrator Collins.
33
NOV 81988
BOOK 75
I /1 L 1:31
THE CHAIRMAN CALLED FOR THE QUESTION. The amended
Motion was voted on and carried by a vote of 4-1,
Commissioner Bird dissenting.
ON MOTION by Commissioner Eggert, SECONDED by
Commissioner Bowman, the Board unanimously authorized
Building & Grounds Manager Lynn Williams to continue
with the North County library construction work and Jail
site work since he has been so involved.
FINAL ASSESSMENT FOR 11TH COURT S.W. NORTH OF OSLO ROAD
The Board reviewed the following memo dated 10/27/88:
TO: William G. Collins, II
Acting County As�%tr/�
THROUGH: Ralph N. BreE��/�`�
County Engin er
FROM: Michelle A. Terry, CET
Civil Engineer
SUBJECT: Final Assessment for llth Court S.W. North of Oslo Road
DATE: October 27, 1988
DESCRIPTION AND CONDITIONS
The paving of the above road has been completed. Listed
below is a comparison of the preliminary estimate and the final
costs to the homeowners. It is noted that all construction cost
are under the original estimates:
Road Prelim. Est. Final Cost
llth Ct. S.W. $39,030.00 $33,475.14
The final assessment roll has been prepared and is ready to
be delivered to the Tax Collector. Assessments are to be paid
within 90 days or in two equal installments, the first to be made
twelve months from the due date and the second to be made
twenty-four months from the due date at an interest rate of 12%
established by the Board of County Commissioners. The due: date
is 90 daysafter the final determination of -the special
assessment.
ALTERNATIVES AND ANALYSIS
Since the final assessment to the benefited owners will be
less than computed on the preliminary assessment rolls, the only
alternative presented -is to approve the final assessment rolls.
RECOMMENDATION AND FUNDING
It is recommended that the final assessment rolls for the
paving of llth Court S.W., North of Oslo Road be approved by the
Board of County Commissioners and that they be transferred to the
Tax Collector's office for collection.
Funding to be from the Petition Paving Account #173-214-541.
NOV 81988
34
BOOK .75 DCE 1.32
ON MOTION by Commissioner Bowman, SECONDED by
Commissioner Eggert, the Board unanimously approved
the final assessment rolls for the paving of 11th Court
S.W., north of Oslo Road, and authorized staff to
transfer the rolls to the Tax Collector's office for
collection.
FINAL ASSESSMENT ROLLS ARE ON FILE IN THE OFFICE OF THE CLERK TO
THE BOARD
UPGRADING - 40TH AVENUE LIFT STATION - GIFFORD WASTEWATER
TREATMENT PLANT AREA
The Board reviewed the following memo dated 10/28/88:
TO:
ACTING COUNTY ADMI
THRU:
WILLIAM G. COLLINS, II
TERRANCE G. PINTO
DIRECTOR OF UTILITY SERVICES
FROM: WILLIAM F. McCAI\t�c�
PROJECTS ENGINES
DEPARTMENT OF UTILITY SERVICES
DATE: OCTOBER 28, 1988
SUBJECT:- UPGRADING - 4OTH AVENUE LIFT STATION
GIFFORD WASTEWATER TREATMENT PLANT AREA
BACKGROUND
As a. result of recent modifications to the Gifford Wastewater
Treatment Plant, the pressure head in the 40th Avenue force main has
been increased by approximately 10 feet. When the new Gifford Plant
goes on line, the head increase will rise again making the total
increase 20 feet. The existing pumps in this lift station will be
unable to pump against this pressure head. (See attached memo from
Terry Southard dated September 13, 1988.)
ANALYSIS
The 40th Avenue lift station needs to be upgraded immediately. The
system has been modeled by ABS pump manufacturers and an appropriate
level of upgrade has been determined. (See the attached sheets.)
The Utilities Department wishes to direct purchase the equipment and
contract out the installation of said equipment. This needs to be
done on an emergency basis to avoid any future back-up in the sewer
lines. The total cost of the job will not exceed $26,000. Funding
for this project will come from our liftstation maintenance account
number 471-218-536-044.67
RECOMMENDATION
The Utility Staff recommends that the Board of County Commissioners
approve the aforementioned action.
35
NOV 8 1988
BOOK 75 FXE 133
ON MOTION by Commissioner Eggert, SECONDED by
Commissioner Bowman, the Board unanimously approved
staff's recommendation as set out in the above memo.
D. Q. WHITEHAIR & ASSOC. INC.
P. O. BOX 1087
ORANGE CITY, FL 32763
904-775-6353 305-830-4866
GENTLEMEN,
949 SHADICK.DRIVE
ORANGE CITY, FL 32763
DATE• 8/2/88
REP• CHUCK HOWARD
PUMPS
44aw
WE ARE PLEASED TO OFFER THE ENG'
FOLLOWING QUOTATION JOB* TREASURE COAST VILLAGE PUMP STA.
INDIAN RIVER COUNTY
TO: INDIAN RIVER COUNTY
ATTN: BILL MCCAIN
ABS MODEL AFP -25 SUBMERSIBLE PUMP FOR 307 GPM AT 90.5 'TDH. THE PUMP
TO RUN AT A SPEED OF 1 750 RPM. THE MOTORS) ARE 25 HP, 230 VOLT, 60 HZ,
PHASE. THE IMPELLER TO BE ..22aLl MM CAPABLE OF PASSING 4" INCH SOLIDS. COMPLETE
WITH POWER CORD 30 FT. LONG AND IMPELLER.
ABS SLIDE RAIL ASSEMBLY WITH INCH DISCHARGE ELBOW.
2 SETS OF ANCHOR BOLTS, S.S. MATER IAL.
2 SLIDE RAILS, 20 FT. LONG EACH. MATERIAL S.S.
ACCESS COVER, " BY " MATERIAL
ACCESS COVER, " BY " MATERIAL
1 FLOAT BRACKET/CABLE HOLDER.
4 FLOAT SWITCHES WITH 30 FT. OF CABLE.
LENGTHS OF Cable 18 FT. LONG EACH. S . S .
2 S.S. LIFTING BAILS
2 S.S. UPPER GUIDE RAIL BRACKETS
1 CONTROL PANEL NEMA 3R , MODEL WITH - S . S • ENCLOSURE.
ALSO TO INCLUDE THE FOLLOWING OPTIONS MAIN BREAKER W/100 AMP GENERATOR
RECEPTACLE TIME METERS, ALARM LIGHT & HORN, PHASE MONITOR, LIGHTNING
ARRESTOR, SEAL FAILURE INDICATORS, 24 VOLT FLOAT CONTROL
TOTAL PRICE, F.O.B. JOB, FREIGHT ALLOWED $ 17,960.00 PLUS ANY FEDERAL, STATE,
OR LOCAL TAXES WHICH MAY APPLY. TERMS ARE NET 30 DAYS PRICES ARE FIRM FOR
60 DAYS. ESTIMATED DELIVERY* 4 TO 6 WEEKS AFTER RECIEPT IN OUR OFFICE
OF COMPLETE APPROVED SUBMITTAL DATA AND ORDER.
THESE TERMS ARE INDEPENDENT OF, AND ARE NOT CONTINGENT UPON THE TIME OR MANNER
IN WHICH PURCHASER MAY RECEIVE PAYMENT FROM OTHERS.
FACTORY START-UP AND INITIAL INSPECTION IS REQUIRED FOR WARRANTY AND IS INCLUDED
IN THE TOTAL PRICE. AT THE START-UP, D.Q.W. SHALL NOT BE RESPONSIBLE FOR ANY CONTRAC-
TOR RELATED DELAYS ONCE OUR START-UP MAN HAS LEFT FOR THE JOB SITE. PAYMENT FOR
MATERIALS WILL BE REQUIRED BEFORE THE AUTHORIZED START-UP IS CONDUCTED.
ACCEPTED THIS 8th DAY OF November 19 88SUBMITTED THIS 2 DAY OF August
19 88
DoiC. Scurlock, Jr.,
airman
NANter AND TITLE
NOV 81988
BY
D.Q. TENAIR AND ABSO
36
800F 75 FAH 134
PROPOSAL FOR CONSTRUCTION SERVICES FOR THE SOUTH COUNTY R.O. PLANT
WITH CAMP, DRESSER & McKEE
The Board reviewed the following memo dated 10/28/88:
TO: WILLIAM G. COLLINS, II
ACTING COUNTY ADMINIS
THRU: TERRANCE G. PINTO
DIRECTOR OF UTILITY 'RVICES
FROM: WILLIAM F. McCAIN �,
PROJECTS ENGINEER %`
DEPARTMENT OF UTIL T SERVICES
DATE: OCTOBER 28,-1Q&8
SUBJECT: PROPOSAL FOR CONSTRUCTION SERVICES FOR THE SOUTH COUNTY
R.O. PLANT WITH CAMP, DRESSER AND MCKEE, INC. (CDM)
PROJECT NUMBERS UW -88 -01 -WC UW -88=O2 -WC:- UW -88 -03 -WC
BACKGROUND
Sometime ago, we undertook a selection process to pick a consulting
firm to handle our water treatment plant engineering; the top ranked
firm was Camp, Dresser and McKee, -Inc. Since CDM was ranked number
one over our previous consultant, D.S.S. Engineers Inc., it was
decided to switch all ongoing projects to the newly selected
consultant. At the onset of this project, we decided not to have
approval on all of the funds necessary for engineering services on
this project until it was determined exactly what would be required
during construction.
ANALYSIS
The consulting firm of Camp, Dresser and McKee are prepared to
assume engineering responsibilities for the remainder of this
project. The Engineering services they have proposed cover the
identical scope of services as those proposed by D.S.S., our
previous consultant on this project, and are for approximately the
same cost, as follows:
DSS CDM
Engineering costs $40,613.00 $41,900.00
associated with R. O.
Plant expansion
completion
The monies for this work have been set aside and will be transferred
from the Utilities Department Impact Fee Fund to the project
account.
RECOMMENDATION
The Department of Utility Services recommends that the Indian River
County Board of County Commissioners approve the above action and,
by doing so, authorize the signing of the forthcoming work
authorization.
NOV 8 1988
37
BOOK .10 fr{CE LJ5
Commissioner Eggert asked if we at sometime would get a list
or diagram of what is going on out there because she has lost
sight of how it all interrelates, and Chairman Scurlock advised
that a plan had been delivered to him yesterday, and believed that
--all the Commissioners received one.
ON MOTION by Commissioner Eggert, SECONDED by
Commissioner Bowman, the Board unanimously approved
staff's recommendation, as set out in the above memo,
and authorized the Chairman to sign the forthcoming
work authorization.
WORK AUTHORIZATION WILL BE PLACED ON FILE IN THE OFFICE OF THE
CLERK -TO THE BOARD WHEN FULLY EXECUTED AND RECEI.VED
UTILITY STANDARDS UPDATE
The Board reviewed the following memo dated.10/28/88:
TO: WILLIAM G. COLLINS,
ACTING COUNTY ADMIN
THRU: TERRANCE G. PINTO
DIRECTOR OF UTILI14Y,SE'VICES
FROM:
WILLIAM F. McCAIN
PROJECTS ENGINEER
DEPARTMENT OF UTIL "Y SERVICES
DATE: OCTOBER 28, 1988
SUBJECT: UTILITY STANDARDS UPDATE
INDIAN RIVER COUNTY PROJECT #UL -87 -15 -UST
BACKGROUND
In early 1987, the Indian River County Board of County Commissioners
approved a Work Authorization with Camp, Dresser and McKee for the
preparation of a set of Utility Standards. Subsequently, the Board
approved the final version of the Standards. We now find it
necessary to update these Standards as well as modify our existing
detail sheets. (See attached scope of work.)
ANALYSIS
Due to the necessity of even more upcoming changes to the Utility
Standards text, we want to have them on disk in-house so that we may
make our own upgrades. To this end, we wish to have the firm of
38
N ® W 8 1988
BOO 75 rr,L 136
Camp, Dresser and McKee put the text on a disk using Wordperfect and
make some minor changes to the detail sheets. Funding for this item
would be from the Budget Expenditure Account for General Engineering
Services and would be in the amount of $3,500.00.
RECOMMENDATION
The Utilities staff recommends that the Indian River County Board of
County Commissioners approve this action and, by doing so, approve
the signing of the forthcoming Work Authorization.
ON MOTION by Commissioner Bowman, SECONDED by
Commissioner Eggert, the Board unanimously approved
staff's recommendation as set out in the above memo,
and authorized the Chairman to sign the forthcoming work
authorization.
WORK AUTHORIZATION WILL BE PLACED ON FILE IN THE OFFICE OF THE
CLERK TO THE BOARD WHEN FULLY EXECUTED AND RECEIVED
ISSUANCE OF BOND ANTICIPATION NOTES RE NORTH BEACH WATER COMPANY
PURCHASE
TheBoardreviewed the following memos dated 11/2/88 and
11/8/88:
TO: Board of County Commissioners
k�.c: l
�r'�n SCA. J P. . ) —.�.:✓11.CaG
FROM: Charles P. Vitunac, County Attorney
DATE: November 2, 1988
RE: ISSUANCE OF BOND ANTICIPATION NOTES
RE: NORTH BEACH WATER COMPANY PURCHASE
B.C.C. MEETING 11/8/88
In connection with acquisition of the North Beach Water
Company, which was accomplished yesterday, attached is a
resolution which authorizes the issuance of not -to -exceed
$4,000,000 in bond anticipation notes. The notes would be
paid from proceeds of a future bond issue within the next
three to five years.
Staff requests permission for the Chairman to execute this
resolution.
39
NOV 8 1988
BOY 75 F,�CF 1:37
TO: Members of the Board
of County Commissioners
DATE: November 8, 1988
SUBJECT: NORTH BEACH WATER FINANCING
FROM: Joseph A. Baird
OMB Director
Indian River County is in the process of obtaining Financing for
the purchase of the North Beach Water Company. Quite some time
ago the Board of County Commissioners authorized a Bond
Resolution to finance the purchase of the North Beach Water
Company using a surcharge as the revenue pledge. The Bond
Resolution was drafted anticipating that if we would receive a
waiver from the FmHA of lien on surcharges then we could have
utilized the surcharge as a senior lien pledge to back the bonds,
but without the waiver the surcharges would be a second or junior
lien. Due to this change, Indian River County Bond Counsel,
Financial Advisor .and staff met with several underwriters and
banks to decide what would be the best financing alternative. It
was decided because of the timing and complexity that we could
finance the purchase through a Bond Pool or a Bond Anticipation
Note.
We have concluded that, because of the time element involved,
that we should proceed in obtaining financing using Bond
Anticipation Notes. In addition, staff and the Financial
Advisor, Art Diamond of Fishkind and Associates, suggested we use
the underwriting firm of Cranston/Prescott since they were
instrumental in coming up with the suggestion of using Bond
Anticipation Notes. They have indicated that they could do the
bond issue for a total underwriters spread (including, takedown,
risk, management fee, and expenses) of one percent or less, which
is a good rate.
Attorney Vitunac explained that the County already has
purchased the North Beach Water Company by paying cash from funds
on hand in the Utilities Dept. Since Utilities needs the money
back, we need a long-term financing mechanism and the
recommendation is to issue bond anticipation notes payable in 3-5
years, at which time we will determine the ultimate revenue
source. We do know that the revenue is going to be some
surcharges and the bond issue could be part of a total program of
refinancing the utilities system. Today we are asking that the
Board adopt the proposed resolution, which allows us to sell
anticipation notes, which is borrowed money. No principal will be
repaid until the ultimate bond issue is issued.
40
NOV 8 1988
BOOK 75 PAGE 138
Chairman Scurlock reported that when we went out for
proposals, one of the problems we came up with was the cash flow
in terms of refunding the entire utilities system. Since FmHA's
loan on the Gifford project has not actually been committed, no
discount is available. We went through various scenarios, and
Prescott, Wall and Turben, Inc. came up with a recommendation to
issue bond anticipation notes, which does not attach any specifics
other than that -the County -is going•to issue bonds at a future
date., With respect to a -3 -year terms versus a 5 -year term, we can
extend the 3 -year term by 2 years.
County financial adviser Art Diamond pointed out that the
other advantage of goingwi=th 'ant i c i pat i on notes i s the fact that
ter._ rui �. 1...
the Board already has approved the bond resolution and validated
the band rest ution. Chuck Sieck, bond counsel from Rhoads &
Sinon, has agreed that validation on the notes would not be
necessary. The main requirement here is one of time. At one
- point, we believed we had the time when we felt that FmHA was
going to give us a waiver, and we operated under that
understanding. Unfortunately, FmHA did a 180° turn and kind of
pushed us into a corner. The other advantage of anticipation
notes is that the only security necessary is a permanent bond
issue somewhere down the road, either 3 or 5 years.
Chairman Scurlock explained that by going with the
anticipation notes for 3 or 5 years, we will be_Iooking to FmHA to
better define "guaranteed revenue" so that we will be able to take
advantage of another discount by FmHA somewhere down the road.
Their present definition of "guaranteed revenue" creates a problem
for the County to expand its utilities system because they take
11guaranteed revenue" as an all exclusive term. They committed to
us at one point that they would get us a letter of comfort saying
that surcharges and other charges like impact fees were not a part
of guaranteed revenue. However, the counsel out of Atlanta
refused to do that, so our flexibility is severely hindered. Our
41
NOV 8 1988
BOOK 75 F,cE 139
approach with the anticipation notes will allow us to build back
in our flexibility, and then at the appropriate time get rid of
the bond convenants and take advantage of a future discount that
will be offered by FmHA. The flexibility will allow us to go
ahead in a logical way and expand our utilities system and get the
definition to what it should be and what it was really meant to
be. In the meantime, the $13 surcharge will cover the interest on
the anticipation notes.
ON MOTION by Commissioner Eggert, SECONDED by
Commissioner Bowman, the Board adopted Resolution
88-120, authorizing the issuance of not exceeding
$4,000,000 water revenue bonds, series 1988,
anticipation notes of the County, etc.
42
NOV 8 1988
BOOK 75 FAGS 140
INDIAN RIVER COUNTY, FLORIDA
RESOLUTION NO. 88-.120
A RESOLUTION OF INDIAN RIVER COUNTY, FLORIDA
AUTHORIZING THE ISSUANCE OF NOT EXCEEDING
$4,000,000 WATER REVENUE BONDS, SERIES 1988,
ANTICIPATION NOTES OF THE COUNTY; PROVIDING FOR
THE PAYMENT THEREOF AND THE SECURITY THEREFOR;
PROVIDING FOR THE RIGHTS OF THE HOLDERS OF SUCH
NOTES; MAKING CERTAIN COVENANTS AND AGREEMENTS
IN CONNECTION THEREWITH; PROVIDING FOR RELATED
MATTERS; AND PROVIDING AN EFFECTIVE DATE.
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF
INDIAN RIVER COUNTY, FLORIDA, as follows:
SECTION 1. AUTHORITY FOR THIS RESOLUTION. This
resolution is adopted pursuant to Section 215.431, Florida Statutes
(1987), as amended, and other applicable provisions of law.
SECTION 2. DEFINITIONS. The following terms shall have
the following meanings in this Resolution, unless the context
otherwise clearly requires:
A. "Act" shall mean Section 215.431, Florida Statutes
(1987), as amended, and other applicable provisions of law.
B. "Authorized Investments" shall mean those
investments specified in Section 125.31, Florida Statutes (1987),
as amended.
C. "Board" shall mean the Board of County Commissioners
of Indian River County, Florida.
D. "Bonds" or "Series 1988 Bonds" shall mean the Water
.Revenue Bonds, Series 1988, in an aggregate principal amount not
to exceed $4,000,000, authorized under the Bonds Enabling
Resolution.:
E. "Bonds Enabling Resolution" shall mean Resolution
88-44 adopted by the Board on August 2, 1988 authorizing the
issuance of the Bonds, as amended from time to time.
F. "County" shall mean Indian River County, Florida.
G. "Federal Securities" shall mean direct obligations
of, or obligations the principal of and interest.on which are
unconditionally guaranteed by, the United States of America, which
are not redeemable prior to maturity at the option of the obligor.
RESOLUTION 88-120 IS ON FILE IN ITS ENTIRETY IN THE OFFICE OF THE
CLERK TO THE BOARD
43
NOV 8 1988
BOOK �5 F'�CE 141
WESTWIND SUBDIVISION SINGLE LIGHT
The Board reviewed the following memo dated 10/31/88:
TO:
DATE:
SUBJECT:
FROM:
Members of the Board
of County Commissioners
October 31, 1988
WESTWIND SUBDIVISION SINGLE LIGHT
Joseph A. Baird
OMB Director
DESCRIPTION AND CONDITIONS
Westwind Subdivision Homeowner's Association is requesting the
installation of one (1) streetlight. The City .of Vero Beach
Engineering Department has determined that one (1) 9,500 lumen
H.P.S.V. light should be installed. A charge of $11.50 per light per
month is recommended.
RECOMMENDATION
Staff recommends that the
request for a streetlight,
procedure:
Board of County Commissioners approve the
contingent upon completion of the following
4 3 f 47)
1. Staff would bil Westwind Subdivision Homeowner's
Association ' e in advance for the cost of t$> -
streetlights for a full year.
2. Staff would draft a standard single streetlight
agreement between Westwind Homeowner's Association
and Indian River County.
3. Staff would add one (1) 9,500 lumen H.P.S.V. lights
to the Master Streetlight Agreement between- Indian
River County and the City of Vero Beach.
4. By approval of this agenda item, the Board would
authorize the Chairman to sign the agreement between
Indian River County and Westwind Homeowner's
Association.
Commissioner Bowman noted an error in the arithmetic under
Recommendation #1, and, OMB Director Joe Baird made the correction
that the cost would be $138 a year for one Tight.
NOV 8188
ON MOTION by Commissioner Bird, SECONDED by
Commissioner Bowman, the Board unanimously
approved staff's recommendation as set out in the
above memo.
44
BOOK 75 o,yo
rA 142
ACCEPTANCE OF SUSAN WILSON'S VERBAL RESIGNATION FROM THE BOARD OF
ZONING ADJUSTMENT AND APPEAL
ON MOTION by Commissioner Wheeler, SECONDED by
Commissioner Bowman, the Board unanimously accepted
Susan Wilson's verbal resignation from the Board of
Zoning Adjustment and Appeal.
APPOINTMENT TO BOARD OF ZONING ADJUSTMENT AND APPEAL
The Board reviewed the following letter dated 11/1/88:
RICHARD P. BOGOSIAN*
BARBARA B. POWER
November
1988
` LAW OFFICES -OF -
BOGOSIAN 8c POWER
CHARTERED
f'��'' 1� 4Ss�
NOV1988
9 RECEIVED y
BOARD COUNTY
COMMISSIONSIS �w
The Honorable Maggie Bowman
County Commissioner
County Administration Bldg.
1840 - 25th Street
Vero Beach, FL 32960
Dear Maggie:
2101 FOURTEENTH AVENUE
VERO BEACH, FLORIDA 32960
TELEPHONE: (407) 567-3400
*ADMITTED IN MASSACHUSETTS
AND FLORIDA
Enclosed is a resume which I was using prior to law school. The
following should bring it up to date:
Age: 35
Education: Juris Doctor, February 1988, Nova University Center for
the Study of Law
Professional: Attorney in law firm of Bogosian & Power, Chartered
Member of Florida Bar; Member of Indian River County Bar Association
I would enjoy the opportunity to serve on this board and thank you for
thinking of me.
Sincerely,
Barbara B. Power
45
NOV 8 198 y BOOK 75 FnL 143
MOTION WAS MADE by Commissioner Wheeler, SECONDED
by Commissioner Eggert, that the Board appoint
Barbara Power to the Board of Zoning Adjustment and
Appeal, effective immediately and expiring in January,
1991.
Under discussion, Chairman Scurlock asked if having two
attorneys on this board would pose a problem, and Administrator
Collins felt that this is just a policy decision. We have certain
committees that are required to have certain membership
compositions, but this particular board does not call out any
specific qualifications for members. He felt that two attorneys
serving on this board would not be prohibitive. _
THE CHAIRMAN CALLED FOR THE QUESTION. The Motion
was voted on and carried unanimously.
There being no further business, on Motion duly made,
seconded, and carried, the Board adjourned at 11:15 o'clock.
ATTEST:
46
NOV 81988
BOOK 75 Fr{:GE 144