HomeMy WebLinkAbout12/20/1988Tuesday, December 20, 1988
The Board of County Commissioners of Indian River County,
Florida, met in Regular Session at the County Commission
Chambers, 1840 25th Street, Vero Beach, Florida, on Tuesday,
December 20, 1988, at 9:00 o'clock A.M. Present were Don C.
Scurlock, Jr., Chairman; Gary C. Wheeler, Vice Chairman; Richard
N. Bird; Margaret C. Bowman; and Carolyn K. Eggert. Also present
were William G. Collins, II, Acting County Administrator; Charles
P. Vitunac, Attorney to the Board of County Commissioners; and
Virginia Hargreaves, Deputy Clerk.
The Chairman called the meeting to order.
Reverend David Lord, Trinity Episcopal Church, gave the
invocation, and Commissioner Bowman led the Pledge of Allegiance
to the Flag.
ADDITIONS TO THE AGENDA/EMERGENCY ITEMS
Chairman Scurlock asked that Item 9B - Main Library Contract
- be deleted from today's agenda as it was handled previously.
The Chairman then asked that the following items requested
by Community Development staff be added to the Consent Agenda as
Items 68 and 6C:
6B. Extension of Grand Harbor Contract to guarantee completion of
approved estuarine system.
6C. Partial Release of Letter of Credit for Sandpointe
Subdivison.
Attorney Vitunac informed the Board that the Property
Appraiser brought in a matter which must be handled today or we
miss one full year. The Legislature requires us to pass a
DEC 2 0 1988
BOOK
Fr,E 400
DEC
BOOK I5 PAGE 401
Resolution in order to allow people who have Homestead exemption
to renew automatically without filing a card.
Commissioner Bowman advised that she would like to add a
Transportation Planning Committee Report under her matters.
ON MOTION by Commissioner Wheeler, SECONDED by Com-
missioner Eggert, the Board unanimously added the
above described matters to today's Agenda.
APPROVAL OF MINUTES
The Chairman asked if there were any additions or correc-
tions to the Minutes of the Special Meeting of November 17, 1988.
There were none.
ON MOTION by Commissioner Eggert, SECONDED by Com-
missioner Wheeler, the Board unanimously approved
the Minutes of the Special Meeting of November 17,
1988, as written.
The Chairman asked if there were any additions or correc-
tions to the Minutes of the Regular Meeting of November 22, 1988.
There were none.
ON MOTION by Commissioner Eggert, SECONDED by Com-
missioner Bowman, the Board unanimously approved
the Minutes of the Regular Meeting of November 22,
1988, as written.
The Chairman asked if there were any additions or correc-
tions to the Minutes of the Special Meeting of November 29, 1988.
There were none.
2
ON MOTION by Commissioner Eggert, SECONDED by Com-
missioner Bowman, the Board unanimously approved
the Minutes of the Special Meeting of November 29,
1988, as written.
CONSENT AGENDA
A. Reports
The following Report was received and placed on file in the
Office of Clerk to the Board:
Traffic Violation Bureau, Special Trust Fund,
Month of November, 1988 - $47,012.61
B. Extension of Grand Harbor Contract and Posted Security to
Cuarantee-CompletTon oT tRe pproveF sEstuarine System
The Board reviewed memo from Chief Planner Boling:
TO: The Honorable Members of the Board of County
Commissioners
DIVISION HEAD CONCURRENCE:
-2 d/etz_7
Robert M. Keati g, A
Community Devel pmeit/Director
FROM: Stan Boling, AICP
Chief, Current Development
DATE: December 16, 1988
SUBJECT: EXTENSION OF GRAND HARBOR CONTRACT AND POSTED SECURITY
TO GUARANTEE COMPLETION OF THE APPROVED ESTUARINE SYSTEM
It is requested that the data herein presented be given formal
consideration by the Board of County Commissioners at its regular
meeting of December 20, 1988.
BACKGROUND AND CONDITIONS:
At its regular meeting of March 22, 1988, the Board of County
Commissioners approved a contract between Grand Harbor, Inc. and
the County, committing the developer to complete the approved
estuarine system within the Grand Harbor project. The contract
called for completion of of the estuarine work by September 30,
1988 withperiod which ends on January 1,
1989. 0. l e i "- c -msec:{ %�-/
The contract, guaranteed by three letters of credit, gives staff
authority to release the letters of credit as work advances. To
date staff has released one letter of credit and will be releasing
the second letter of credit before the end of the year: 80% - 90%
DEC 2 0 1988 BOOK 75 FACE 402
DEC 2 0198
BOOK 75 PACE 403
of the estuarine system has been completed. However, additional
work will run beyond the January 1, 1989 deadline.
ANALYSIS:
The remaining estuarine work largely consists of connecting the
system to the river, after verifying that DDT levels within the
system do not exceed background levels within the river. The
developer has stated that all the DDT test results and •connections
will not be completed until January, 1989. Therefore, both the
"construction" contract and the third letter of credit need to be
extended.
Staff has prepared an addendum (see attachment #2) to the existing
contra which extends the completion date to February 1, 1989 and
the ge period third letter of credit until April 1, 1989.
The County Attorney's office has reviewed the addendum and has
verified its legal form and sufficiency subject to execution by
the Board. The developer has signed the addendum.
To secure the extended contract, the developer has submitted an
extension of the third letter of credit. The letter of credit
extension has been reviewed by the County Attorney's office and
has been deemed legal and sufficient.
RECOMMENDATION:
Staff recommends that the Board approve the contract addendum,
accept the extended letter of credit, and authorize the Chairman
to execute the contract addendum.
ON MOTION by Commissioner Eggert, SECONDED by Com-
missioner Wheeler, the Board unanimously approved
Amendment extending Contract for Construction of
Required Improvements with Grand Harbor, Inc.,
accepted the extended letter of credit and authorized
the Chairman's signature.
SAID CONTRACT W/EXTENDED LETTER OF CREDIT ON FILE IN THE OFFICE
OF CLERK TO THE BOARD.
C. Partial Release of Letter of Credit - Sandpointe Subdv.
The Board reviewed memo from Staff Planner Wiegers:
4
TO: William G. Collins II
Assistant County Attorney
THROUGH:
FROM: Robert E. Wiegers v"
Staff Planner, Current
DATE: December 19, 1988
QARTIA L.
SUBJECT: A RELEASE OF LETTER OF CREDIT FOR SANDPOINTE SUBDIVISION
DIVISION HEAD CONCURRENCE:
Robert M. Keab nq ,
Stan Boling, AICP .
Chief, Current Development
Development
Please find attached an engineer's certification to the effect
that all required improvements have been constructed in accordance
with the land development permit that was issued by the County for
the aforementioned subdivision. The Public Works Department has
conducted its final inspection of the improvements and are sat-
isfied that .they have been constructed in a manner acceptable to
the County.
For your information, I have attached a copy of staff's original
recommendation to the Board of County Commissioners which includes
the executed contract for construction of required improvements
and letter of credit.
Pkort i* .t.y b.� e"Staff recommends that this letter of creditA be released ^and
returned to the developers of Sandpointe Subdivision.
ON MOTION by Commissioner Eggert, SECONDED by Com-
missioner Wheeler, the Board unanimously authorized
that the Letter of Credit for Sandpointe Subdivision
be released by 80% as recommended by staff.
EMERGENCY SERVICES COORDINATING COMMITTEE EMS PLANS
Chairman Scurlock informed those present that the Board we
delegated responsibility for the area involving emergency
services to Commissioner Eggert, and he wished to thank her for
handling this difficult task over many months. He believed all
separate entities have one desire, and that is improved service
to the community and attending people who are in difficulty. The
Chairman reviewed the past history of the ambulance service,
noting that we have come a very long way, and it is because of
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DEC 2 01988
BOOK 75 P4F 404
DEC 201999
BOOK
75 PAGE 405
all the people in this room - the Hospital, the Fire Department,
the Ambulance volunteers, the Paramedics, etc. Chairman Scurlock
wished to be sure that our comments during this discussion are on
a positive note and that today we all leave with a positive
attitude to work together. He asked that we hear from the
recognized groups in an orderly and kindly fashion and asked for
everyone's cooperation.
Commissioner Eggert noted that there are a few points about
which the general public seems to be confused and she wished to
clarify that no matter who takes charge of the EMS system, we
must have a Medical Director, and a doctor will be in charge of
the medical care. The duty of that Medical Director is to
provide medical protocols which direct the medical aspects of the
EMS, to supervise the training, and to review the medical job
performance of the paramedics and EMTs. She also stressed that
no matter which system we go to, there will be paramedics. They
have done a wonderful job, and she knew that they will continue
to do so.
Commissioner Eggert then reviewed the following memo,
noting that the vote in favor of the County Plan was 12 to 3, and
asked that everyone remember that if this does go to the
Hospital, the Certificate of Need will continue to be issued by
the County, and there will be requirements that have to be met in
order to be allowed to run any ALS or BLS in the county:
6
TO:
DATE: December 14, 1988 FILE:
Board of County Commissioners
FROM:
SUBJECT: Emergency Services
Coordinating Committee
EMS Plans
Carolyn K. Eggert0A REFERENCES:
County Commissioner
On Friday, December 9, 1988, the Emergency Services
Coordinating Committee met to review the three proposed plans for
a unified EMS system as prepared by the South Indian River County
Fire District, Indian River County Hospital District, and Indian
River County. The South Indian River County Fire District
withdrew its plan in favor of the Indian River County Plan.
After much discussion and public input, a motion was made to
recommend to the Board of County Commissioners that they approve
the Indian River County Plan. Voting was as follows:
Indian River County Volunteer Ambulance Squad - abstained atxd
then voted yes
Fellsmere/Sebastian Volunteer Ambulance Squad - yes
North County Fire District - yes
South County Fire District - yes
Fellsmere Police Department - yes
Sebastian Police Department - yes
Vero Beach Police Department - yes
Indian River Shores Public Safety Department - yes
Indian River County Sheriff's Department - yes
Central Dispatch - yes
Indian River Memorial Hospital District - no
Indian River Memorial Hospital, Inc. - no
Indian River Memorial Hospital ALS - no
Sebastian Humana Hospital - yes
Public Health Department - yes
Prior to this final vote being taken, a motion was made to
study a proposal by Michael O'Grady to have the Hospital District
pay the medical director and paramedics and contract them to the
County and bring the results of this study to the next meeting.
This was defeated 11-4. Because I felt that we should keep lines
of communication open with the hospital, I asked Doug Wright and
Charles Vitunac to meet with Alan Polackwich and Michael O'Grady.
If the Commission adopts the County Plan, I would like to see our
current medical director from Indian River Memorial Hospital
continue, but I feel that the paramedics should be under
operational control of the County's EMS director and their
paychecks should be signed or validated by him. State law
requires a Medical Director whose function is to provide medical
protocols which direct the medical aspects of the EMS service,
supervises the training and reviews the medical job performance
of the paramedics and EMT's. In the County Plan the Medical
Director would work closely -with the Emergency Services Director.
Humana Hospital in Sebastian is opposed to the Indian River
Memorial Hospital District Plan (see letter).
7
DEC 2 01988
BOOK .75 PACE 406
Pr—
DEC 201988
BOOK .75 PAGE 407
In Charles Vitunac's memorandum on financing, he points out
that we can either go to an ad valorem tax or a special
assessment district. Indian River Shores has requested that a
special assessment district be used to prevent dual taxation.
The Emergency Services Coordinating Committee recommended
approval of the change in definition of the Emergency Medical
Director in the EMS ordinance #87-66.
Recommendations:
1.) The Emergency Services Coordinating Committee
recommends that the Board of County Commissioners
approve the Indian River County Plan to go into effect
October 1, 1989. Any agreements with the hospital to
implement the program earlier would be brought back to
the Board of County Commissioners for approval.
2.) We request that the Board of County Commissioners give
us direction as to preferred method of financing under
the County Plan to make up the difference between
insurance collected and cost of EMS service.
3.) We request a public hearing be held on January 17, 1989
to amend the EMS Ordinance #87-66 definition of
Emergency Medical Director.
CKE/lp
NOTE - Robb McClary, Sebastian City Manager, and Councilman Joe
Washington, City of Fellsmere, were present at the Emergency
Services Coordinating Committee and were in favor of the Indian
River County Plan.
Commissioner Eggert asked, since doctors are in the
audience, that the Hospital supporters be allowed to speak first.
Hospital President Michael O'Grady announced that Dr. Becker
will be speaking on behalf of the Hospital District and Dr. Teel
on behalf of the Medical Executive Committee.
Dr. David Becker, Trustee of Indian River County Hospital
District, confirmed that he has been authorized by his fellow
Trustees to speak in support of the Hospital District plan for a
unified EMS system. The Hospital District agrees that a unified
EMS system is necessary, and very honestly, they had hoped that
the County would think that no one but the District should assume
leadership in such a system.
Dr. Becker reviewed the history of the ALS system, noting
that in 1984, the County and the District took advantage of the
District's enabling legislation empowering the District to
establish and fund Emergency Medical Services. The County and
8
the District agreed that an ALS system was desirable. The County
didn't have the money; the District did. The District was given
the ALS mission; they met the state licensure requirements; and
they developed an ALS program which has saved lives and given
superb pre -hospital emergency care to the people of this county.
This was only possible because of the close geographic match
between the County and the District. Now, here we are in 1988,
and Dr. Becker stated that the problems in our EMS system can be
diminished and possibly even solved by single agency leadership,
authority and responsibility. The County has the Hospital
District's plan for that, which plan has been approved
unanimously by the Hospital Trustees and there is no reason to
doubt the Hospital's legislative mandate to lead the EMS nor to
doubt their medical smarts and experience which are fundamental
to quality patient care.
Dr. Becker stressed that quality patient care is their only
interest and their only job. There is an unbroken line in the
field EMT or paramedics through the emergency room staff, the
Medical Director, and the in-patient services. This is a dynamic
field where half the knowledge becomes obsolete every 6 years,
and you need to rethink your policies and your protocols
constantly. There also is no question about the Hospital's
skills and efficiency in working with government, Medicare,
insurance, and third party reimbursement for health care
services. The taxpayer's burden should be diminished by correct
collection for medical services, and the District does that now.
Dr. Becker agreed there may be some question about the
Hospital's sensitivity in interacting with non-medical partners
in EMS, but that is nothing new. Whatever final plan is adopted,
the players will have to have one leader, and the players must
commit to common service. The District Trustees think Mr.
O'Grady's team are good and sensitive leaders. The Hospital
District has reviewed the other plans, and it is not their
position nor to their interest to attack those plans. Dr. Becker
9
DEC 2 ®1988
BOOK 75 f G 408
3EC2
988
BOOK 75 PAGE 409
however, found it perplexing that the County would consider
recreating the machinery for what is primarily a medical service
when that service is the District's only mission.
Dr. Dudley Teel came before the Board speaking as a member
of the Medical Executive Committee of the Hospital, as the
chairman of the Quality Assurance Committee of the Hospital which
oversees the performance of the Paramedics, and as a private
physician. Dr. Teel stated that it is his firm belief that the
decision the county is about to make is one of the most important
in the history of the county. They are being asked to choose
between an EMS, which has been proven to deliver quality care for
the three years it has been in existence, and an unproven
untested system, and the only issue that should be considered is
the patient care and the quality of that care.
Dr. Teel then presented the reasons the medical staff
believe the County plan is seriously flawed, the first being that
the County plan does not provide the close critical medical
supervision which today's paramedics require. Dr. Teel felt the
Board must keep in mind that the ALS and BLS systems in the
county function not as an extension of the Fire Department nor
the Volunteer Ambulance Squads, but as a direct extension of the
Emergency Department. At the present time the paramedics are
under the direct control of the Emergency Department physicians
and specifically the Medical Director of the Emergency Department
who serves as the Medical Director of the ALS Service. In the
past when he was Medical Director, and at the present time with
Dr. Moore, they were able to give an almost instant feedback and
critique to the paramedics as they transported patients to the
Emergency Department. Dr. Teel stressed that if the County plan
is chosen, absolute authority for medical direction must be given
to the Medical Director who should be a Board certified physician
in emergency medicine and should work full time in the Emergency
Department.
10
Dr. Teel continued that the second major flaw is the
distribution of the paramedics. By pairing one paramedic with
either a volunteer EMT or an EMT from the Fire Department, they
would be placed under the direct control of people who have less
knowledge in the field of emergency medical services. He then
reviewed the history of deciding to hire paramedics instead of
paid EMTs so as not to endanger the existence of the volunteer
ambulance squads and noted that they think that asking the
volunteers to provide 5 shifts of EMTs and drivers will put a
Targe strain on their existence. The Volunteers have had trouble
staffing in the past, and he believed this will continue to
occur. If the Fire Department has to be called upon to fill some
of these shifts, he felt it will lead to the early demise of the
ambulance service.
The third problem is lack of expertise in an area the county
is now assuming it can provide. The county is being asked to
make a decision to take the system away from people who have a
combined experience of 25-30 years running paramedic programs and
turning it over to people with much less, if any, experience.
Dr. Teel then referred to a letter written by Mitchell Smith
of Humana Hospital which stated that Indian River Memorial
Hospital has been stealing patients from his hospital. He noted
that this issue was brought up two years ago, at which time they
went back through 6 months of records in the ALS office and found
only two cases that were questionable. Dr. Teel emphasized that
Mr. Smith is welcome to look through the records and see that the
protocols which have been written toprevent this type of thing
yp
have been followed to the letter. He continued to stress that if
County uplan is chosen,the Board will be destroying the o
Y 9 a plan Y
that has worked and choosing a plan that the medical staff very
strongly feel will endanger the public welfare.
Commissioner Bird requested that Dr. Teel give a scenario
of how the present system functions with communications between
the Emergency Room staff and the paramedics in the field.
11
DEC 2 o 1988
BOOK .75 FAL 411
DEC 26 198
BOOK .75 PALE 411
Dr. Teel explained that once the paramedics arrive on the
scene, they assess the problem and, based on written protocol,
they follow certain orders based on their diagnosis. If they
wish to deviate from that protocol, they contact the on -duty
Emergency Room physician to receive clarification or further
orders. The paramedic is in constant radio contact with the
Emergency Room physician and there can be direct communication
between them to serve the patient appropriately. Sheets of the
run are reviewed by the Medical Director daily. Dr. Teel noted
that no matter which plan is chosen, for an ALS to be licensed
you must have the radio contact; that part will not change.
Chairman Scurlock asked how we get the thought that some
entity other than a physician is going to be in control. He did
not see that even as a possibility, and Commissioner Eggert
pointed out that is against the law.
Dr. Teel explained that the concern of the medical staff is
that the physician must be Board certified in emergency medicine
and work full time in the Emergency Department.
Commissioner Eggert clarified that what we have said is that
we hoped that we would have our Medical Director in the Hospital
emergency room. The alternative to that would be to turn to
someone like Dr. Berman in the Health Department who has had many
years of experience. Our first option, however, is to go to the
Hospital emergency room.
Emergency Management Director Doug Wright took the floor to
present the County plan. He explained that the county proposal
was predicated on known problems that we currently have in the
EMS system. It is also based on the James Ward report with the
concept of utilizing our existing resources with a single focus
of management while keeping the taxpayers' dollars keenly in
mind. The report identified three structures - the Hospital, the
Fire District, or County government. Director Wright advised
that he sat down with a majority of the providers and asked for
their input. After all that input, he felt it was not feasible
12
to create another County department when a county department
already exists with certain responsibilities related to EMS by
Ordinance 87-66 which creates a position of EMS Director with
responsibility for the Certificates of Public Convenience &
Necessity and monitoring of compliance with that ordinance. Mr.
Wright stressed the point that we actively have sought the
cooperation of the Hospital. They are an integral part of this
proposal and we would even beg them to help us develop a model
system in this county. Mr. Wright also stressed that we would
certainly continue to use the Medical Director in the Hospital,
and that volunteers certainly are not going to be supervising
paramedics.
Chairman Scurlock asked if there is any thought or intention
in the county plan of doing away with paramedics or requiring
paramedics to be firemen or not to have a physician in charge of
medical treatment.
Mr. Wright confirmed that there are no such intentions; it
is required that a physician be in charge of the medical treat-
ment. He then went over the benefits of the County proposal,
pointing out that the County plan does provide a single focus of
management as recommended in the Ward Report. The populace can
more readily access the Board of County Commissioners, and there
will be a reduction in the number of vehicles racing to the scene
because paramedics woutd be on the ambulances where they belong.
The County plan should eliminate the redundancy issue and
inter -agency competitiveness. There will be a reduction in
central dispatch activities as paramedics will no longer be in
separate vehicles and there also should be an improvement in
response time. There will be a central point for citizens'
complaints and centrally controlled quality assurance. This
proposal will treat both hospitals and providers fair and
equally, and will in no way compromise the level of patient care.
Mr. Wright did not believe we are wrong when we have the support
of every other provider in this county except for the Hospital,
1 3 BOOK 75 f'AF. 412
DEC 2 0 1988
Pr -
DEC 2 0 1988
BOOK
5FAA 413
and also believed 60 out of 67 counties in this state can't be
wrong when they are utilizing a county -operated system. He noted
,that this proposal has been grossly maligned and many things said
that were not true. The budget is realistic; although it is true
that he did not add $330,000 to his budget to fund the entire
operation of the ambulance squads since they largely support
themselves.
Director Wright submitted that the County proposal is
affordable; it is manageable and can be achieved; it is account-
able to the taxpayers and provides a level of patient care
comparable to and possibly superior to that provided now. He
would actively request and even beg the support of the Hospital,
and he urged that the Commission support this proposal and move
forward.
Commissioner Eggert thanked Mr. Wright for all his work and
efforts to keep this at a professional level.
Mat Witherspoon, a Chief and representative of IRCVAS,
believed all the providers work very hard and have a right to
their own opinions. In the proposals submitted, he did not think
anyone at any time has diminished patient care which, whether on
BLS or ALS, always has been primary and felt at times this is
used as a smoke screen. Mr. Witherspoon agreed that it is true
that the ambulance squads have had some trouble in the past
maintaining level of personnel and equipment, but he believed the
main problem has been indecision as to what part they will play
in the medical program. The Volunteer Ambulance Squad will
support any program the County deems appropriate for county
residents as long as they remain a.volunteer organization. He
could see in the County plan full utilization of the volunteer
ambulance squads, which he did not see in the Hospital plan, and
stated that they see the County Plan as a salvation to continue
and to provide better patient care.
Rosemary Cavanaugh, Chief of the Fellsmere-Sebastian
Volunteer Ambulance Department, read a statement in support of
14
the County plan, noting that the County Plan provides unified
professional management and is cost effective using fully
qualified fire fighters and volunteer ambulance personnel in
conjunction with paid paramedics. This team would be admin-
istered by Doug Wright, a man they all respect and trust. The
Hospital proposal provides professional management but fails to
utilize the full potential of the county agencies, such as Humana
Hospital and the Firefighters, and it reduces the Ambulance
Squads essentially to an auxiliary of the Hospital. Chief
Cavanaugh felt the County's options really have not so much to do
with the quality of patient care, which is everyone's prime
concern, as to cost effective medical care. Consideration must
be given to reasonable costs, and she did not believe that the
Hospital plan meets that criteria. Should the Board feel it
necessary to oppose the wisdom of the Emergency Medical Council,
Chief Cavanaugh believed it would sound the death knell of the
volunteer ambulance services. She continued to emphasize costs,
stressing that if the Board accepts the Hospital proposal, they
will have a fine system but also will have a paid system and will
be looking at a 3 million dollar budget as opposed to roughly 1
million under the County plan. She reiterated their respect for
Doug Wright and their support of the County plan.
Chief Alien next spoke representing the South County Fire
District. He felt about everything has been said, and he will
not throw stones at anyone. He agreed with everyone that patient
care is the number one consideration. He believed the Fire
District Plan costwise was close to the County Plan. The Fire
Department is not trying to build a monopoly or be a power
structure; their primary concern is to give the service the
citizens are paying for. They agree the Hospital did a fine job,
but they do have problems with their plan because the Fire
Department is not included anywhere in it. The Fire Department
has in excess of 60 EMTs. These days the Fire Department is
deeply involved in the medical aspect and was one of the first
15
DEC 2 1986
BOOK .75 PAGE 414
Pr -
DEC 20 '1988
800K 75 PACE 415
involved in EMS. They do support the County plan because of some
of the problems that have been expressed, and hopefully, if the
County plan becomes a reality, the Hospital will help us continue
to maintain the top level service that has been given to our
community.
Mike Rice, representative of the North County Fire District,
believed everything pretty much has been stated. He has been in
contact with all the agencies in the North County and they throw
their full support behind the County plan.
Mitchell Smith, Executive Director of Humana Hospital, re-
iterated the statements made in the following letter:
+lumana Hospital
Sebastian
December 9, 1988
to
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COMMISSIONERS.
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Carolyn K. Eggert, Chairman
Emergency Services Coordinating Committee
Board of County Commissioners
1840 25th Street
Vero Beach, FL 32960
Dear Mrs. Eggert:
We
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support the County Plan as prepared by Mr. Doug Wright:
1. It keeps intact much of the existing delivery system
which minimizes change and friction.
2. It is financially more conservative and minimizes the
financial risk to the taxpayer. The County Commission
is a body more responsible to the taxpayer. The Hospi-
tal District Commissioners have shown many times that.
they are only responsive to the Indian River Memorial
Hospital without regards to the pocketbooks of the
taxpayers.
3. The County is a neutral party and a County run service
would eliminate territorial turf wars between the two
existing Hospitals.
4. A County controlled ambulance system is operational
in the majority of the counties in the State of Florida.
Indian River Memorial Hospital is creating unnecessary
public hysteria in their claim that a Hospital based
program can deliver better quality pre -hospital care.
Quality or Hospital based is not the issue. Competence
of paramedics and transport personnel is. The County
approach can certainly provide a high level of com-
petence.
16
5. Indian River Memorial Hospital's approach would create
an absolute monopoly at taxpayers' expense. The para-
medics, if employed by IRMH, would take all patients
to IRMH. The hospital is currently attempting to change
legislation whereby its physicians would receive full
payment for indigent care (see attached), in addition
to the tax monies that the hospital receives.
Although the hospital assures us that the ambulance service would
be a separate corporation and the hospital would have little in-
fluence over its operation and based on past history, I can assure
you this will not occur.
We, therefore, support the Indian River County proposal and urge
others to do 'So.
Sincerely,
Mitchell B. Smith
Executive Director
Mr. Smith expressed his belief that the County system would
keep intact much of the existing delivery system. He confirmed
that there is friction between the two hospitals, and that the
paramedics will take patients to their hospital out of allegi-
ance, which is normal. He stated that when the ALS system was
developed, Humana was not contacted about protocol. Mr. Smith
stressed his support of the County proposal, which he believed
was much more financially conservative.
William Koolage came before the Board representing the
A.A.R.P., Vero Beach Chapter. He reviewed the history of
employing the paramedics, the friction between the Fire Depart-
ment and Volunteer Ambulance Squad, etc. He expressed their
support for the county taking over and having a unified EMS and
gave in detail the reasons for his belief that the Hospital wants
control not simply for altruistic reasons but because of the
financial advantages control of the system would bring to the
Hospital. He stated that those individuals who represent
administration for the Hospital District are employees of
Hospital, Inc., and are on the payroll of Sun Health, and the
control of the paramedics not only will assure by-passing Humana
Hospital, but the majority of those people brought to Indian
River Memorial Hospital will be admitted as in -patients. He felt
17
DEC 2 01988
BOOK i5 PAGE 416
DEC 2 0 1988
BOOK 75 PACE 417
to say that Hospital, Inc., can supply better care flies in the
face of the fact that 60 of the 67 counties in Florida have
county -operated systems. Mr. Koolage continued to emphasize the
the structure of the Hospital District as related to Hospital,
Inc., and Sun Health, and stated that the Hospital as it is
presently constituted with those three elements is a fiasco. He
was convinced that the only plan is the one the County has
proposed.
Eggert wished to add that both the City of Sebastian and
the City of Fellsmere are supporting the County plan.
MOTION WAS MADE by Commissioner Eggert, SECONDED
by Commissioner Wheeler, to approve the recommenda-
tion of the Emergency Services Coordinating Com-
mittee and approve the County Plan to go into
effect 10/1/89.
Chairman Scurlock asked if there is anything needed in the
Motion to authorize negotiation of an interlocal agreement with
the Hospital for the months between now and October 1st.
Commissioner Eggert confirmed that, as she has expressed at
committee meetings, it is her intent to continue to talk with the
Hospital and if anything like that were possible, then bring it
back to the Commission, but that is not necessarily inherent in
her Motion. She does want to accomplish a smooth transition.
Commissioner Bird noted that he has changed his mind on
this matter several times. His overriding concern was a feeling
of thanks to the Hospital District that was in place at the time
the paramedic system was started, and he feels somewhat disturbed
to take the system from them when they had the courage to start
it. Although that system may have some imperfections, he
believed it has certainly enhanced medical care in the county.
In making his decision, however, he is very much influenced by
the overwhelming support of all the different agencies and
18
entities that take a part in emergency medical service for the
County plan, and if that will best unify them, he felt obligated
to support it.
Commissioner Bowman stated that she will support the County
plan also and hoped that in the interim there is considerable
work done on protocol and improvement of communications, which
she felt are the reasons the present system has broken down and
gotten out of hand.
Commissioner Eggert believed that we do have excellent
medical protocol; the problem is operational protocol. She
pointed out that we are all under central dispatch now.
Commissioner Wheeler expressed his belief that we will have
excellent patient care. We will have a different management
system but the same players, and he felt the approach the County
has taken will most effectively manage the system for the good of
the entire community. He has supported the County approach to
this for some time and believed it is the most efficient way to
address the problem.
Chairman Scurlock felt quite optimistic. He has been
involved in this in one way or another for the last eight years
and feels strongly that now this is the best plan and that there
is a spirit of cooperation to work together and move ahead.
THE CHAIRMAN CALLED FOR THE QUESTION on the
Motion to approve the County Plan.
It was voted on and carried unanimously.
1989 HOLIDAY SCHEDULE
The Board reviewed memo from the Acting Administrator:
19
DEC 2 01988 BOOK fA,E 418
DEC 2® 1988
Boor;
75 inL419
TO: oar o ountyCommissioners DATE: December is, 198a
FILE:
SUBJECT: 1989 HOLIDAY SCHEDULE
William G. Collins -
FROM: Acting County Administrator REFERENCES:
Introduction:
Please find attached two alternative holiday schedules proposed for use in
1989. The only difference is in the treatment of the 4th of July and the
Christmas holidays.
Alternative 1:
The first alternative would have Christmas Eve of 1989 which falls on a
Sunday celebrated the day after Christmas on a Tuesday. The effect of this
would be to have a four day Christmas weekend followed by a three day New
Years weekend, and only Tuesday, the 4th of July off in the summer.
Alternative 2:
The second alternative would have a three day Christmas weekend followed by
a three day New Years weekend. However, rather than celebrating Christmas
Eve on the day after Christmas as in Alternative 1, the second alternative
would transfer that holiday to- Monday, July 3rd so that there would be a
four day holiday weekend around the 4th of July in the middle of the
summer.
RECOMMENDATION:
In view of the fact that most of the celebrating is over by the day after
Christmas, and in view of the fact that the Christmas and New Years's
holiday will still involve six days off within a one and one-half week period, I
recommend that Alternative 2 be adopted as the Holiday Schedule for 1989,
i.e., a four day 4th of July weekend.
ON MOTION by Commissioner Eggert, SECONDED by Com-
missioner Wheeler, the Board unanimously adopted
Alternative 2 as the Holiday Schedule for 1989,
including a 4 -day 4th of July weekend.
20
ti•
INDIAN RIVER COUNTY, FLORIDA
.MEMORANDUM
THE FOLLOWING HOLIDAY SCHEDULE IS BEING PROPOSED FOR USE IN 1989.
HOLIDAY DATE,
GOOD FRIDAY MARCH 24, 1989
MEMORIAL DAY MAY 29, 1989
PRE -INDEPENDENCE DAY JULY 3, 1989
INDEPENDENCE DAY JULY 4, 1989
LABOR DAY SEPTEMBER 4, 1989
VETERANS DAY NOVEMBER 11, 1989
THANKSGIVING DAY NOVEMBER 23, 1989
DAY AFTER THANKS- NOVEMBER 24, 1989
GIVING DAY
CHRISTMAS DAY DECEMBER 25, 1989
NEW YEAR'S DAY JANUARY 1, 1990
COUNTY OBSERVANCE
FRIDAY, MARCH 24, 1989
MONDAY, MAY 29, 1989
MONDAY, JULY 3, 1989
TUESDAY, JULY 4•,
MONDAY, SEPT. 4,
FRIDAY, NOV. 10,
1989
1989
1989
THURSDAY, NOV. 23, 1989
FRIDAY, NOV. 24, 1989
MONDAY, DEC. 25, 1989
MONDAY, JAN. 1, 1990
FY -89 EMERGENCY MANAGEMENT ASSISTANCE (EMA) AGREEMENT
The Board reviewed memo from the Emergency Management
Director:
TO: William Collins DATE: December 9, 1988 FILE:
Acting County Administrator
SUBJECT: Approval of FY -89 Emergency
Management Assistance (EMA)
Agreement
dt�lJ
FROM: Doug Wright, Director REFERENCES:
Emergency Management Services
It is respectfully requested that the information contained herein
be given formal consideration by the Board of County Commissioners
at the next regular scheduled meeting.
DEC 2 0 1988
21
BOOK 75 F.1 L 420
DEC 2O 1988
BOOK i5 I VJE 421
DESCRIPTION AND CONDITIONS
The Indian River County Department of Emergency Management Services
has received the attached FY -89 Emergency Management Assistance
Agreement (EMA) from the Federal Emergency Management Agency through
the Department of Community Affairs in the amount of $24,313.43
which is matched by the County government. The funds will be util-
ized to complete the Scope of Work contained in the agreement with-
in allowed time frames. Also included in the allocation iswcompen-
sation to reimburse the County for fifteen (15%) percent of the
salary of the Director and clerical staff.
ALTERNATIVES AND ANALYSIS
The allocation of funds is based on monitoring report completed by
state officials on site. The Department of Emergency Management
Services received the maximum number of points during the program
analysis and evaluation. The funding will allow the Department of
Emergency Management Services to continue to improve and expand the
current program.
RECOMMENDATION
Staff recommends approval of the FY -89 Emergency Management Assist-
ance Agreement and requests the Board of County Commissioners auth-
orize the Chairman to sign the three original copies of the contract
which are attached to this memorandum.
ON MOTION by Commissioner Wheeler, SECONDED by Com-
missioner Eggert, the Board unanimously approved
the FY -89 Emergency Management Assistance Agreement
with the DCA and authorized the Chairman to sign the
three original copies.
COPY OF SAID AGREEMENT (PARTIALLY SIGNED) IS ON FILE IN THE
OFFICE OF CLERK TO THE BOARD.
GOLDEN SANDS PARK PROJECT, CHANGE ORDER #1 (BARTH CONSTRUCTION)
The Board reviewed the following memo:
22
TO: William G. Collins II
Acting County Administrator
THROUGH: James W. Davis, P.E.
Public Works Director
cv
FROM: James D. White, P.E.
Capital Project Manage
SUBJECT: Change Order No. 1, Barth
Golden Sands Park 'Project
Structures, Landscaping & Irrigation
Construction, Inc.
DATE: December 12, 1988
DESCRIPTION AND CONDITIONS
During the course of the construction some minor changes were
necessary in the construction of this project. These changes are
listed on the change order attached (4 copies).
Changes #1 and #4 were required by regulatory agencies. Changes
#2 and #5 were necessary to use public water instead of develop-
ing a well on site. Changes #3 and #7 were needed items but were
not included in the original plans. The fill material for
change #6 was needed because of earlier changes eliminating
stormwater site and eliminating fill material which would have
been excavated there.
Change # 8 reflects use of more salt resistant landscaping.
ALTERNATIVES AND ANALYSIS
The alternatives are as follows:
Alternative No. 1
Authorize the chairman to execute the Change Order as prepared.
Alternative No. 2
Reject the Change Order and direct staff to renegotiate terms,
with the Contractor and DOT. This choice would likely lead to a
claim for delay by the Contractor as most of the changes are
already completed, staff feels prices listed are reasonable.
RECOMMENDATION AND FUNDING
The staff recommends that Alternative No. 1 be approved. The
result of this Change Order is a cost increase of $5,661.64 on
the contract, to Indian River County.
Question arose as to where the funding is coming from.
Chairman Scurlock did not want to approve this item if we are
thinking of going to Contingencies.
ON MOTION by Commissioner Bird, it was unanimously
agreed to table the above item temporarily.
23
DEC 2 01988
Boar; 5 PLE. 422
DEC2
BOOK . 5 FACE 423
GOLDEN SANDS PARK PROJECT, CHANGE ORDER #1 (DICKERSON)
The Board reviewed the following memo:
TO: William G. Collins II
Acting County Administrator
FROM: James D. White, P.E.
Capital Project Manage
THROUGH: James W. Davis, P.E.,
Public Works Director:`'
DATE: November 30, 1988
I 411X:c
SUBJECT: Change Order No. 1, Dickerson, Florida, Inc.
Construction, Golden Sands Park Project,
Modifications to SR A -1-A
DESCRIPTION AND CONDITIONS
The Florida DOT refused to issue drainage connection and access
permits (permit to modify highway) at Golden Sands Parks as it
was originally designed by Architect/Engineer Mayes, Sudderth &
Etheredge. After bids were opened and a contract for the work
was awarded, the modified design was subsequently approved by DOT
and a permit issued. This new design requires turn and
deceleration lanes about twice the length of those in the
original design. As a result, the cost of the construction will
increase by $42,011.90 to $89,284.70.
ALTERNATIVES AND ANALYSIS
The alternatives are as follows:
Alternative No. 1
Authorize the chairman to execute the Change Order as prepared.
•
Alternative No. 2
Reject the Change Order and direct staff to renegotiate terms,
with the Contractor and DOT. This choice might lead to a claim
for delay by the Contractor or rejection by DOT.
RECOMMENDATION AND FUNDING
The staff recommends that Alternative No. 1 be approved. The
result of this Change Order is a cost increase of $42,011.90 on
the contract, to Indian River County.
Question came up as to the funding for this item as well as
the previous item, and it was agreed to hold it over also until
the OMB Director could clarify the funding.
24
(CONTINUED) - GOLDEN SANDS PARK PROJECT - C.O.#1 BARTH CONST. &
C.O.#1 DICKERSON
OMB Director Baird later entered the meeting and, with
regard to Change Order #1 for Dickerson, stated that presently
the fund is slightly overbudget, the reason being that last year
we had a surplus because we didn't get the cash for the work that
was performed until the new year. He is going to have to come
back with a budget amendment. Director Baird advised that the
money for most of this Change Order will come out of the
Secondary Road Trust Fund Contingencies.
Chairman Scurlock wished it made clear that it would not
come out of General Fund Contingencies, and that was confirmed by
Mr. Baird.
Director Baird informed the Board that the $5,600 for Change
Order #1 for Barth Construction will come out of Parks Develop-
ment Contingencies.
Commissioner Wheeler noted that all the District 2 Tourist
Tax revenue was going into Golden Sands for the first two years
and asked how we are set with the Tourist Tax.
Director Baird did not have all the details, but advised
that we are looking fairly good right now with the Tourist Tax
because of an adjustment the state did at year end that really
helped us on the allocation. He believed that will happen again
this year also.
ON MOTION by Commissioner Wheeler, SECONDED by Com-
missioner Bird, the Board unanimously approved Change
Order #1, Golden Sands Park Project (Barth Construc-
tion), a cost increase of $5,661.64, and approved
Change Order #1, Golden Sands Park Project (Dickerson)
a cost increase of $42,011.90, as recommended by staff.
DEC 2 Y 1988
25
BOOK 75 424
DEC 2 01988
t+•
,•
CHANG13 ORDER
AJO. 1
DATED/7",A
BOOK 75 rAGE 425
OWNER'S PROJECT NO. R557 ENGINEER'S PROJECT NO.
PROJECT [;n1As.n Gann, Park
OWNER TnAian River ['minty
CONTRACTOR Rarth Cnnatrnr-tinn Tnc CONTRACT DATE Lily 79, 19RR
CONTRACT FOR Division I (structure & grounds). Division III (landscaping)
and Division IV(irrigation)
NATURE OF THE CHANGE:
1. Increase size of drainfields from 500sf to 700 sf each
(required by septic tank permit)
2. Extend water service to SRA1A right-of-way from well
location 3501f, 2" PVC @$3.10 1,085.00
$ 924.00
3. Extend front wall of restroom building to roof and add
louvers & enclosure
4. Soil treatment for termites under all structures (required)
by Building Dept.)
5. Clear path for power lines
6. Furnish and install sand fill at restroom building
7. Furnish and install sand fill around play structures
8. Revised landscaping schedule
2,053.26
253.00
55.00
565.63
890.00
(164.25)'
Total increase $5,661.64
The changes result in the following adjustment of Contract price and Time:
Original Contract Price $ 218.122.30
Contract Adjustment by previous Change Orders $ -0-
Net (Increase) (INcrpluppiresultingfrms this Change Order ..$
5,661:64
Current Price Including This Change Order $ 721,781 94
Contract Time Prior to this Change Order 1R0 Calendar Days
Net (Increase) (Decrease) resulting from
this Change Order -0- Calendar Days
Current Contract time including this
Change Order 15n Calendar Days
CONTRACT COMPLETION DATE IS - Remains at Jan. 27. 1989
recommended
The above changes are pppriy91:/
By:
. Engineer
•
Date:
The above changes are accepted:
Iiidlan Rive Ca
Approved
Date
Admin.
1 )& C—
1W2111
M
Budget
ramilvm
, Dept. '
Risk,Mgr.
/A
IMINIII
Barth Construction, Inc.
Contractor
By:
Title:
Date:
gfalPfiv
/2- f -tfh
ACCEPTED BY:
INDIAN RIVER COUNTY, FLORIDA
/97-Yf
Date
CHANGE ORDER
NO. 1
DATED
OWNER'S PROJECT NO. 8552 ENGINEER'S PROJECT NO.
PROJECT Golden Sands Park
OWNER
Indian River County
CONTRACTOR Dickerson Florida, IncCONTRACT DATE August 5, 1988
CONTRACT FOR alterations to SR A1A at Golden Sands Park entrance
NATURE OF THE CHANGE:
Turn and deceleration lane length required by FDOT for permit
approval,breakdown attached. LUMP SUM INCREASE $42,011.90
The changes result in the following adjustment of Contract price and Time:'
Original Contract Price $ 47 ;272.8 0
Contract Adjustment by previous Change Orders $ -0-
Net (Increase) (D6Ia4.61{ resulting from this Change Order $ 42, 011:90
Current Price Including This Change Order $ 89,284.70
Contract Time Prior to this Change Order 120 Calendar Days
Net (Increase) (Decrease) resulting from
this Change Order -0- Calendar Days
Current Contract time including this
Change Order 120 Calendar Days
CONTRACT COMPLETION DATE IS - Remains at r'eb. 1, 1589
The above changes are approved: Mayes Sudderth & Etheredge. Inc
Engineer
By: _
Date:
The above changes are `accepted:
'neem Rim Ca
Admen.
Legal
Dept. I'„)
Plsk Mgr.
Approved
EC 1988
ACCEPTED BY:
INDIAN RIVER COUNTY, FLORIDA
/02 -' -� O
Chairman
26
Date
BOOK 75 PAGE 426
r -
DEG 20 1988:
BOOK 75 FACE 427
ATTACHMENT GOLDEN SANDS PARK/A1A IMPROVEMENTS 11/4/88
ORIGINAL BID QUANTITIES
Mobilization, Maint. of Traffic
Grading
15" Coquina Base
1" S-1
FC -2
Final Dress
Sodding
Striping
Bond --
REVISED ADDITIONAL QUANTITIES
Maintenance of Traffic
Grading
6' Stabilized Shoulder
15" Coquina Base
4" Coquina Base Shoulder
Remove Existing Shoulders
1" S-1 (DELETE)
2.5" S-1
S -III Leveling
FC -2
Final Dress
Sodding
Striping
Bond
1 LS
1 LS
1581 SY
1500 SY
3700 SY
1 LS
2000 SY
1 LS
1 LS
Original
& LUMP SUM ITEMS
1 LS
1 LS
1752 SY
285 SY
1175 SY
2592 LF
1500 SY
3184 SY
3456 SY
2200 SY
1 LS
1505 SY
1 LS
1 LS
3000.00
5400.00
13.82
2.80
1.35
1100.00
0.93
4500.00
400.00
Subtotal
300.00
1730.00
1.50
13.80
3.95
0.90
2.80
5.50
1.70
1.35
850.00
0.93
2040.00
-0-
Revised Subtotal
REVISED CONTRACT TOTAL
3,000.00
5,400.00
21,817.80
4,200.00
4,995.00
1,100.00
1,860.00
4,500.00
400:00
$47,272.80
300.00'
1,730.00
2,628.00
3,933.00
4,641.25
2,332.80
-4,200.00
47, 512,.00
5,875.20
2,970.00
850.00
1,399.65
2,040.00
-0-
$42,011.90
$89,284.70
FINAL ASSESSMENT 37TH AVE. FROM 12TH ST. TO 14TH ST.
The Board reviewed memo from the Engineering Dept.:
TO: Honorable ,Poar of County Cissioners
0
Ralph N. Brescia, P.E.
County Engineer.
G' ru f .6.244r
THROUGH:
FROM:
SUBJECT:
DATE:
Michelle A. Terry, CET
Civil -Engineer
Final Assessment for 37th Avenue from 12th Street to
14th Street
December 5, 1988
DESCRIPTION AND CONDITIONS
The paving of the above road has been completed. Listed
below is a comparison of the preliminary estimate and the final
costs to the homeowners. It is noted that all construction cost
are under the original estimates:
Road
37th Avenue
Prelim. Est.
$39,390.00
Final Cost
$33,859.23
The final assessment roll has been prepared and is ready to
be delivered to the Tax Collector. Assessments are to be paid
within 90 days or in two equal installments, the first to be made
twelve months from the' -due date and the second to be made
twenty-four months from the due date at an interest rate of 12%
established by the Board of County Commissioners. The due date
is 90 days after the final determination of the special
assessment.
ALTERNATIVES AND ANALYSIS
Since the final assessment to the benefited owners will be
less than computed on the preliminary assessment roll, the only
alternative presented is to approve the final assessment roll.
RECOMMENDATION AND FUNDING
It is recommended that the final assessment roll for the
paving of 37th Avenue from 12th Street to 14th Street be approved
by the Board of County Commissioners and that it be transferred
to the Tax Collector's office for collection.
Funding to be from the Petition Paving Account #173-214-541.
ON MOTION by Commissioner Eggert, SECONDED by Com-
missioner Wheeler, the Board unanimously approved
the Final Assessment Roll for the paving of 37th
Avenue from 12th Street to 14th Street and author-
ized that it be transferred to the Office of Tax
Collector for collection at an interest rate of 12%.
COPY OF SAID ASSESSMENT ROLL ON FILE IN THE OFFICE OF CLERK TO
THE BOARD.
REQUEST FOR TRAFFIC IMPACT FEE CREDIT - SANDPOINTE SUBDIVISION
Acting Administrator Collins reviewed the following:
28
DEC 2 01988
BOOK 75 F,1EE 4 8
DEC 2 0 19E18 BOOK 75 PGE 429
TO: William G. Collins II �«l
Acting County Administrator
FROM: James W. Davis, P.E.
Public Works Director
SUBJECT: Request for Traffic Impact Fee Credit - Widening of SR
AlA Two Miles South of 17th Street Causeway -
Sandpointe Subdivision
REF. Letter: Fred R. Banfield,%Carter & Associates to James
Davis dated 10-31-88
DATE: December 14, 1988
DESCRIPTION AND CONDITIONS
The Florida DOT has required that the developer of Sandpointe
Subdivision widen A1A beyond the standard storage/transition
length so that a continuous three -lane section would exist
between Ocean Ridge Subdivision and Seagrove Subdivision. The
result of the DOT's requirements has been an additional cost of
$45,801.55 to the developer. At this time, the developer is
requesting that the County grant a Traffic Impact Fee Credit for
the additional cost.
ALTERNATIVES AND ANALYSIS
The additional cost of •=$45;801.55 includes $36,931.55 for
additional roadway pavement and $8,870 for incidental work. In
the past, such as the Marbrissa Project in Indian River Shores,
the County has given the developer a TIF credit for work beyond
his project's impact, if the work is on the County's 20 Year Road
Plan or if approved by the Board of County Commissioners. In
this case, the County's 20 Year Plan include widening of A1A from
SR60 to a point three miles south of SR60. This project is just
beyond the three mile limit.
On Dec. 14, 1988, the Transportation Planning Committee approved
this request.
RECOMMENDATIONS AND FUNDING
Staff recommends that the Board of County Commissioners approve a
Traffic Impact Fee Credit of $36,931.55 for this additional work
as requested by the developer of Sandpointe Subdivision (100
lots).
Administrator Collins further clarified that the DOT had
requested that section of the road be widened for safety reasons,
and since this was not a work item on the County's 20 Year Road
Plan, he did not think widening at the request of the DOT meets
the criteria to qualify for a Traffic Impact Fee Credit. He did
not want to set a precedent and he, therefore, asked that the
Board deny the developer's request.
Commissioner Wheeler asked if we haven't done this
somewhere else, possibly Marbrissa, and Commissioner Bowman
29
pointed out that this means the road would widen and narrow and
then widen again, which is a bad situation.
Chairman Scurlock believed the question before the Board is
not whether this widening should be done, but whether it meets
the criteria for impact fee credit.
County Attorney Vitunac noted that the Board could amend the
20 Year Road Plan to include that little strip and then give the
developer credit or could just deny him and let him do the
widening at his own expense.
Commissioner Eggert believed we have denied others.
Commissioner Wheeler just wanted to be sure that we are
consistent and asked if we didn't work out some credit with The
Moorings for some work on A -1-A at one time.
ON MOTION by Commissioner Bowman, the Board unanimously
agreed to table action on the above item until we can
determine if there is any precedent.
SECRETARIAL WORK AREA IMPROVEMENTS (UTILITIES)
The Board reviewed memo from Utility staff:
DATE: DECEMBER 12, 1988
TO:
ACTING COUNTY ADMIN TOR
THRU: TERRANCE G. PI/4
DIRECTOR OF UTILRVICES
WILLIAM G. COLLINS,
II
FROM: HELEN P. NORWOOD
ADMINISTRATIVE DIVISION
DEPARTMENT OF UTILITY SERVICES
SUBJECT: SECRETARIAL WORK AREA IMPROVEMENTS
BACKGROUND:
When the Department of Utility Services was renovated and the
furniture purchased for the Secretarial Area in the Administrative
Division, the modular desk area was designed to meet the absolute
minimum requirements. The type of work area and desks per person is
not as functional as had been expected.
30
DEC 2 0198
BOOK 75 FADE 430
DEC 2 0 1988
BOOK 75 F,A, E 4:31
American Business Interiors, Inc., the company who provided the
modular desk area furniture, can modify the area with the addition
of pieces to make it larger, provide more work area, and ensure
efficiency, comfort, and workability for the computer/display writer
operators. In addition, these improvements will eliminate any
possible future health and posture problems.
Attached is a proposal from American Business Interiors, Inc.
totalling $2,491.44 which is below bidding requirements. However,
funds were not budgeted in the Fiscal Year 1988-89 Budget for these
improvements.
RECOMMENDATION:
The Department of Utility Services recommends -that the Board of
County Commissioners approve the purchase of the required modular
items to correct the secretarial work area. The funds are to be
transferred within the Utilities Department's existing Fi>;cal Year
1988-89 Budget.
ON MOTION by Commissioner Eggert, SECONDED by Commis-
sioner Bird, the Board unanimously approved the
purchase of the required modular items to correct
the secretarial work area.
WASTEWATER CONNECTION - EAST SIDE U.S.1 TO 12TH STREET
The Board reviewed memo from the Utility Projects Engineer:
DATE: DECEMBER 12, 1988
TO:
THRU:
FROM:
WILLIAM G. COLLINS,
ACTING COUNTY ADMINISTRATOR
TERRANCE G. PINT
DIRECTOR OF UTIIIaJ'�SC SERVICES
WILLIAM F. McCAIN1 i�
PROJECTS ENGINEER ``�
DEPARTMENT OF UTILITY SERVICES
SUBJECT: WASTEWATER CONNECTION - EAST SIDE U.S.#1 TO 12TH STREET
IRC PROJECT NO. US -88 -10 -CCS - ENGINEERING SERVICES
BACKGROUND:
On May 3, 1988, the Department of Utility Services received
authorization from the Board of County Commissioners to conduct a
feasibility study to provide sewer services for the east side of
U.S. Highway #1 north of 12th Street. The feasibility study was
prepared and submitted by Marshall, McCully & Associates. Alternate
I, Section D was chosen as the best method for providing these
services to the designated service territory.
31
ANALYSIS:
The feasibility study designated a number of methodologies to
provide sewer services. The most efficient connection point is to
tie into the 12th Street force main. The Department proposes to
utilize an existing private lift station. The lift station is
located on the western edge of the Southgate Mobile Home Park and
would be upgraded to meet County Specifications. The owners have
agreed to dedicate the force main and lift station to the. County.
The gravity sewer system within Southgate Mobile Home Park would
remain the responsibility of the owners. The financial
consideration for the work authorization is $5,970.00 with
additional work at the hourly rates set in Exhibit A.
RECOMMENDATION:
•
The staff of the Department of Utility Services recommends that the
Board of County Commissioners execute the attached Work
Authorization for preparation of detailed cost estimates for
engineering and construction, technical specifications, contract
documents, construction drawings, and all necessary permits. The
assessment roll will be prepared by the Utilities Department.
ON MOTION by Commissioner Eggert, SECONDED by Com-
missioner Bird, the Board unanimously authorized
the Chairman to sign Work Authorization #1 with
Marshall, McCuIIy & Associates for Engineering and
Inspection Services.
32
DEC 201988
BOOK 75 PAGE 4:32
Pr -
DEG 20 1988
BOOK 75 PACE 433
ENGINEERING AND INSPECTION SERVICES WORK AUTHORIZATION
DATE: December 20, 1988
WORK AUTHORIZATION. NO. 111
FOR CONSULTING SERVICES
PROJECT NO. US8810CCS COUNTY I.D.
CONSULTANT: MARSHALL, NcCULLY & ASSOCIATES
n/a
I. PROJECT DESCRIPTION
Marshall, McCully & Associates shall perform consulting engineering
design services related to construction of a sanitary sewerage
system serving a portion of south U.S. No. 1 from 14th Street to
12th Street. The project will include the installation of
approximately 2,460 lineal feet of gravity sewer and force main,
2 manholes, 2 pump stations and associated hardware. The Project
will ultimately serve.9 commercial installations. Also included is
the modification of an existing pump station serving Southgate
Village Trailer Park. System modifications will direct the flow of
wastewater produced in this area into the County force main system.
The preliminary opinion of probable construction cost for the
Project, including .10 percent contingency, is $77,000.00.
II. SCOPE OF SERVICES AND LUMP SUM FEE FOR SERVICES
Reference is made to the. Master Agreement for Utilities Service,
titled PROFESSIONAL CIVIL ENGINEERING MASTER AGREEMENT, dated
November 1, 1988, specifically, Section I through Section XVIX,
inclusive. The specific Article numbers and paragraph numbers
listed hereunder describe the Scope of Services included.on this
Project.
A. Project Design Services per Master Agreement and as
specifically:described below:
1. Perform final design calculations for the Project based
on "Wastewater Collection and Transmission 'System
Alternate D", included as part of the "U.S. No. 1 South -
Pre -Design Water and Wastewater Feasibility Study"
prepared by Marshall, McCully •& Associates for the
Division of Utility Services in May, 1988;
2. Develope Construction Drawings! for the Project;
3. Prepare Technical Specifications;
4. Prepare Contract Documents for the Work;
5. Coordinate with. Indian •River County personnel as
necessary;,
6. Attend up to three meetings with Southgate Village
Trailer Park owners and/or representatives; and
7. Obtain Department of Environmental Regulation permits for
the Project.
B. General Services During Construction per Master Agreement: In
addition, services shall include field surveys necessary for
design and preparation of construction plans and, with
assistance from the County, obtaining the various permits and
approvals for construction (all permit fees to be paid by the
County).
Also, in addition, the Consultant shall, with the rendering
of this authorization, submit a time phased job completion
schedule. This task oriented schedule, as negotiated, shall
include these items of work:
33
1. Releases from each private/public utility pertaining to
underground installations and/or interfering utility
structures; •
2. Submittal• of all required permits and inspection
schedules.;
%. 3. First and final submittal of Construction Drawings; and
• 4. Submittal of construction contract bid packages (5), with
recommended construction completion time frame and a
completelist of all material required for Project
installation.
C. Consultant Engineer Insurance Requirements:
1. Workers Compensation Insurance in accordance with Florida
Statutes;
2. Comprehensive and Automotive Liability with trrence a mir nimum
coverage of $100.000/300,000 p er
dily
injury or accidental death;
3. Comprehensive General Liability,with a minimum limit of
$100.000300.000 covering property damage;
4. Liability for Property Damage, while operating'a motor
vehicle, with minimum limits of $ loo,00n/3nn,00n per
occurrence;
5. Contractual Liability including limits established for
Items D,.2., 3.•and 4.; and
6. Umbrella coverage, Excess Liability with minimum limits
of $ 1,000.000 ' per occurrence.
Page 2 of 5
D. Compensation for Services: This Authorization shall contain
one price element:
Total design, permitting and bid package preparation.
Efforts shall be billed as follows: 60 percent upon approval
of engineering design, 30 percent upon acceptance of bid
packages and the final 10 percent upon job completion.
The lump sum fee for this work is $5,970.00
DEC 2 0 1988
SUBMITTED BY:
MARSHALL, McCULLY & ASSOCIATES
By:
William Keit'Ij McCully
Vice President
Date: /2 -/4 -SS
APPROVED BY:
INDIAN RIVER COUNTY
BOARD OF COUNTY COMMISSIONERS
By:
Don C. Scurlock, Jr.
Chairman
Date: /.2 - oZ0 —KF
34
BACK
436
DEC 20 1988
BOOK 75 r.GE 435
U.S.#1 SOUTH FORCE MAIN DEVELOPERS AGREEMENT (1400 DEVELOPMENT
CORPORATION)
The Board reviewed memo from the Utility staff:
DATE: DECEMBER 7, 1988
TO: WILLIAM G. COLLINS, II
ACTING COUNTY ADMINIS
THRU: TERRANCE G. PINTO
DIRECTOR OF UTIt,f+Y •ERVICES
FROM: WILLIAM F. McCA
PROJECTS ENGINEE
DEPARTMENT OF UT1`1JYTY SERVICES
SUBJECT: U.S.#1 SOUTH FORCE MAIN
DEVELOPERS AGREEMENT - 1400 DEVELOPMENT CORPORATION
BACKGROUND:
The Wastewater Master Plan states the U. S. #1 South corridor (U. S.
#1 south of 4th Street) as being serviced by a sewer force main.
The Master Plan does not call for this line to be constructed until
1990. However, developers have approached the Utilities Department
to construct the line now and the Department wishes to enter into a
Developers Agreement for this purpose.
ANALYSIS:
The project is to be broken up into two phases.
Phase I will run from Grove Isle to Wal-Mart, with a total estimated
cost of $750,000.00. The developers will put up $86,925.00 which is
their share of line costs, along with $420,000.00 in prepaid impact
fees, which constitutes approximately 59% of the impact fees the
developers will ultimately pay. The remaining $243,075.00, which is
the County's share, will be paid from our Impact Fee Account, which
will ultimately be replaced by the payment of the remaining impact
fees due from the developers.
Phase II of this project will run from Wal-Mart to the City of Vero
Beach water treatment plant, with a total estimated cost of
$550,000.00. The developers will put_ up $63,745.00 which
constitutes their share of the line costs. The 'remaining
$486,255.00 will be paid by the assessment of the property owners
along Indian River Boulevard (IRB) between the intersection of IRB
and U.S. #1 and the City of Vero Beach wastewater treatment plant.
RECOMMENDATION:
The staff of the Department of Utility Services recommends that the
Board of County Commissioners approve the action requested and
authorize the signing of the attached Developers Agreement.
Chairman Scurlock believed this has been revised from the
backup material presented.
Administrator Collins confirmed there is a new contract.
There was one provision under Paragraph 2 which said in the event
35
the cost exceeded $750,000, the entire agreement would be null
and void, and we did not want to get half way in this and then
have the contract void; so, it has been rewritten to limit the
developer's share of the cost. There was another change to
remove a $650 a month rental and change that to $1.00 per month.
Chairman Scurlock asked if all the provisions are satis-
factory to both sides, and Administrator Collins confirmed that
they are, and there are about two others the staff feels are in
the best interests of the County, and they have been agreed to.
ON MOTION by Commissioner Wheeler, SECONDED by Com-
missioner Eggert, the Board unanimously approved the
action requested and authorized the Chairman to sign
the Developers Agreement with 1400 Development Corp.
as amended.
SAID AGREEMENT WILL BE MADE A PART OF THE RECORD WHEN FULLY
EXECUTED AND RECEIVED.
J
RESOLUTION ALLOWING AUTOMATIC RENEWAL OF HOMESTEAD EXEMPTION
DEC 20198B
ON MOTION by Commissioner Eggert, SECONDED by Com-
missioner Wheeler, the Board unanimously adopted
Resolution 88-133 allowing the automatic renewal
of exemptions under Chapter 196, Florida Statutes.
36
BOOK 75 EAGE 436
DEC 2 0
\•
BOOK
RESOLUTION NO. 88- 133
A RESOLUTION OF INDIAN RIVER COUNTY,
FLORIDA, ALLOWING THE AUTOMATIC RENEWAL
OF EXEMPTIONS UNDER CHAPTER 196, FLORIDA
STATUTES.
75
� rA437
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF
INDIAN RIVER COUNTY, FLORIDA, that in accordance with
Section 2, of Chapter 88-65, Laws of Florida, the County
hereby formally approves of waiving the requirement that an
annual application or statement be made for exemption of
property within the county after an initial application is
made and the exemption granted in accordance with
§196.011(8)(a), Florida Statutes.
The resolution was moved for adoption by Commissioner
Eggert , and the motion was seconded by Commissioner
Wheeler and, upon being put to a vote, the vote was as
follows:
Chairman Don C. Scurlock, Jr.
Vice -Chairman Gary C. Wheeler
Commissioner Richard N. Bird
Commissioner'Margaret C. Bbwman
Commissioner Carolyn K. Eggert
Aye
Aye
Aye
Aye
Aye
The Chairman thereupon declargd the resolution duly
passed and adopted this 20th day of December, 1988.
Attest
�rea� r fit; CI�a� R
.
BOARD OF COUNTY COMMISSIONERS
INDIAN RIVER COUNTY, F 2 RIDA
By
-"Don—C.
• . Chairman
37
curlock
DISCUSSION OF IMMEDIATE LONG TERM DEBT NEEDS FOR CAPITAL
IMPROVEMENTS
Chairman Scurlock informed the Board that the Finance
Advisory Committee needs some direction on priorities. The
majority of the Finance group felt in order for us to have a
referendum pass in March on the 1tt Sales Tax that we would have
to concentrate pretty much on central service type things. OMB
Director Baird presented figures which showed those services
where we know we are going to have to build capital projects
would cost the taxpayers about 3 mills over the next thirty years
if we don't find an alternate source of revenue. We are facing
in the near future, for instance, Phase III of the Jail at 6
million; the Court Facilities Complex at 12 million; a Health
Care Building at 31-4 million; and right-of-way acquisition is
another significant item. If you take those items, you have a
pretty good package, and based on about 51 million generation per
year, in five years this tax would generate 25-30 million
dollars. The Chairman continued to discuss tax generation and
advised that it was thought about putting in packages covering
increments of 5 years as opposed to trying to forecast 15 years
ahead, and then at the end of the 4th year, have another straw
ballot proposing the next 5 years worth of projects. In the
second five years, we would be talking about another phase of the
Jail, additional right-of-way, Parks, Libraries, etc.
In regard to 12 million for a new court facility, Chairman
Scurlock expressed concern that when we do that complex, we pay
attention to bringing in those outside agencies for which we now
are paying for rental space elsewhere.
Commissioner Wheeler advised that the only thing that 12
million figure considered was the Courthouse and support
facilities for the courts, and he believed we actually are closer
to 13 million when you consider property acquisition. He
discussed the possibility of 71 year increments instead of 5,
38
SEC 201888
BOOK 75 FAGE 438
DEC 2® 1988
800K 75 PGE 4.39
taking into consideration the cost of running 3 campaigns,
inflation, etc.
William Koolage, interested citizen, pointed out that any
time you project into the future, the farther out you go, the
less accurate you are, and he personally would prefer to see
increments of 4 years. He also felt the Committee should take
another look at the Courthouse and what is proposed to be done
downtown as he believed it will be necessary to have a 3 -story
building with parking in it. Mr. Koolage did not feel the
present Courthouse facility should be torn down and believed it
is more a City problem than County problem.
Chairman Scurlock advised that the Board has directed our
people to do everything they can to save the central core of the
old Courthouse.
Mr. Koolage continued to emphasize the need to be conserva-
tive and his strong feeling that the downtown property owners
should be doing something themselves.
The Chairman felt that is a separate issue. If we have to
build five courtrooms and more offices, and the Commission
decides it wants to have them in the downtown area, if it has
some benefit for redevelopment, so be it, but we are really
building courtrooms and offices for our own purposes rather than
having to rent outside space.
Mr. Koolage reiterated the importance of readdressing what
is needed in shorter increments because of the way various
factors continually change.
Commissioner Bird expressed his desire to see some funds for
Recreation included in the first phase, at least for land acqui-
sition in the South County area, as he felt it might make it more
palatable to the voters if they could have something they might
like to have in addition to the things we must have. He asked if
we are talking about going to the voters with a 15 year 14 sales
tax with an initial shopping list for the first 5 years and then
additional shopping lists for the second two 5 year increments.
39
GIP
Chairman Scurlock noted we mainly are brainstorming but that
seems to be the thought right now.
Commissioner Wheeler pointed out that this is a one-time
shot. He felt a straw ballot is a compromise, and believed the
cynics are going to pick that out as a weak point.
Discussion ensued regarding the possibility of structuring
this so that it is not a straw ballot, and Attorney Vitunac
advised that the state doesn't talk about that, but he did not
see why it would contravene any state policy.
Discussion continued about the fact that we have only one
chance to go out and ask for the tax for up to 15 years, and
Attorney Vitunac did not feel the state would mind if the Board
put in another election saying do you want to remove the
authority for the sales tax, if they did that 5 to 10 years down
the road.
Administrator Collins felt the point is that you have one
opportunity to pass it, and whatever you set in the first place
is the maximum you can get. He felt if the Board wished to go
back later and limit what they got, they certainly could do that.
Commissioner Bird asked if a straw ballot is required as a
part of this, and Chairman Scurlock explained it is not. The
Finance Advisory Committee felt it would be difficult to project
a program for the entire 15 year period and believed there would
be voter resistance to approving the tax for 15 years without
having what it was to be spent on spelled out. Therefore, it was
thought that it might be more publicly acceptable if, at the end
of the 4th year, we could have some sort of vehicle to say to the
public here is the next phase of the projects and give us your
input in the form of a straw ballot.
Commissioner Bird felt it might be better to say that
priorities will be re-established in the second and third phase
and that will be done through a series of public hearings rather
than a straw ballot.
DEG 2 0 1988
40
BOOK 75 PAGE 440
A
DEC 201888
B°OK 75 1 r1i,t 441
Commissioner Eggert agreed because with public hearings we
could actually hear what the people object to and what they want
or don't want.
Chairman Scurlock believed the idea then would be to ask
voters to approve the 14 tax for 15 years and indicate that we
would be having public hearings to re-establish priorities every
5 years.
Attorney Vitunac suggested saying that the entire building
program will be adopted at a public hearing and whenever you
amend it, it will be only as a result of another public hearing.
Commissioner Bowman felt we must realize that we have 54
million in immediate needs and at 5.4 million per year, that
would be raised in 10 years. She could not think of any more
painless way than the 14 sales tax.
Commissioner Bird noted that it would be a tremendous
challenge for our new Administrator to put together a sales
package to bring this to the public.
Commissioner Wheeler did not believe there is time. We
only have two months, and he felt we must address as many areas
in this community as we can as quickly as we can.
Chairman Scurlock reported that those he has contacted so
far have had a positive attitude; they just want to be sure we do
not go for unnecessary things.
OMB Director Baird referred to the detailed analysis of the
optional one cent sales tax that he had prepared for the Board's
information. Board members felt that something considerably
simpler was needed to present the picture to the general public,
and Director Baird agreed. He noted that the analysis presented
is just to give the Commission all the facts; he was aware that
it is overwhelming.
Chairman Scurlock believed he is hearing that the basic
decision is to go for the 15 years and then change priorities
every 5 years in a public hearing process. He advised that he
already has started scheduling speaking engagements.
41
Mr. Koolage expressed his strong feeling that the Board must
go for the 15 years and agreed public hearings at the end of the
fourth year would be better than a straw ballot or referendum.
Commissioner Wheeler commented that he would like to
approach the City to see if they would be willing to commit a
portion of their income from this tax to downtown redevelopment,
and Commissioner Bird believed we could ask them in a spirit of
cooperation. He felt that selling this tax to the public is the
single most important thing the five Commissioners will ever do
during their time in office to assure the continued quality of
life we have in this county.
The Chairman noted that he would like some authorization at
the appropriate time to set a time and use the Riverside Theatre
or highschool auditorium for a public presentation. He asked if
everyone agrees that the first priorities are the Jail, the Court
facilities, the Health Building and land acquisition.
Administrator Collins believed part of it will have to be
for recreation because we have a commitment to the State to do
some development at the North Beach complex within 5 years or the
property reverts.
Chairman Scurlock emphasized that this revenue can only be
used for capital improvements, and Director Baird confirmed that
it cannot be used for operating costs.
Chairman Scurlock informed that Board that he will send a
copy of his proposed presentation to each Commissioner.
TRANSPORTATION PLANNING COMMITTEE REPORT
Commissioner Bowman reviewed the following:
42
DEC 20 1988
�
BOOK � 5 rN. E 442
DEC 2 Tz988
TRANSPORTATION PLANNING COMMITTEE
SUMMARY OF ACTIONS
December 13, 1988 MEETING
BOOK .75 TACE 443
The following is a summary of the Transportation Planning
Committee meeting of 12/13/88:
1. SR -5 @ Schumann Dr. - Request for left turn'
The Florida Ddpartment of Transportation did a traffic study
on the above intersection, and determined that the
prevailing traffic volumes do not warrant a left turn phase
being added to the existing signal.
No action was needed.
2.. Request for Traffic Impact Fee Credit - Widening of AlA,
Two miles south of 17th Street Causeway - Sandpointe S/D
The Committee recommended that the Board of County
Commissioners approve the impact fee credit for this
development.
3. Footbridge located at 18th St./20th Ave.
The Committee recommended that cost estimates for repair of
the bridge be obtained, and they will consider the matter at
the next committee meeting.
4. Closing of 16th St. between 3rd Ave. & Indian River Blvd.
Three Rockridge representatives met with Jim Davis and Louis
Schlitt today regarding this matter. Mr. Schlitt made a
proposal which was not acceptable to the Rockridge people.
Because County residents are being affected by the closing
of this road, they feel that the County should take a more
active part.
The Committee members will look at the area and the item
will be placed on next months committee agenda.
Commissioner Bowman will discuss:the matter with the County
Attorney to see what can be done.
In regard to Item 2 which involved the impact fee problem,
Commissioner Bowman did not believe the idea of precedent setting
ever occurred to the Committee. She advised that the 18th Street
foot bridge at 20th Avenue is not safe for pedestrians, and the
Post Office is complaining because the mailmen have to go around.
It is barricaded, but the school kids climb over the barricade.
PROPOSED CONTRACT WITH NEW ADMINISTRATOR
Attorney Vitunac read aloud the rough draft of the contract
with the new Administrator and asked that Board members recommend
43
any changes in time for the January 3rd meeting. Mr. Chandler
is scheduled to start on January 9th.
The only question that arose was as to whether Mr. Chandler
might agree to accept something less than 90 days' notice of
termination.
There being no further business, on Motion duly made,
seconded and carried, the Board unanimously adjourned at 11:00
o'clock A.M.
ATTEST:
DEC 2 01988
Clerk r Chairman
44
BOOK 75 FACE 444