HomeMy WebLinkAbout1/24/1989Tuesday, January 24, 1989
The Board of County Commissioners of Indian River County,
Florida, met in Regular Session at the County Commission Cham-
bers, 1840 25th Street, Vero Beach, Florida, on Tuesday, January
24, 1989, at 9:00 o'clock A.M. Present were Gary C. Wheeler,
Chairman; Carolyn K. Eggert, Vice Chairman; Richard N. Bird;
Margaret C. Bowman; and Don C. Scurlock, Jr. Also present were
James E. Chandler, County Administrator; Charles P. Vitunac,
Attorney to the Board of County Commissioners; and Barbara
Bonnah, Deputy Clerk.
Chairman Wheeler called the meeting to order, and Attorne,
Vitunac led the Pledge of Allegiance to the Flag.
ADDITIONS TO THE AGENDA/EMERGENCY ITEMS
Chairman Wheeler requested the following additions to
today's Agenda:
JAN 241989
1)
2)
Waddell to the Economic Development Council.
Presentation by Vero Beach Mayor Ken Macht of Resolution
89-06 expressing the City's support for the local option
one -cent sales tax.
As Item P on the Consent Agenda, the appointment of Gine
3) Public discussion regarding the Historical Society's
application to have Jungle Trail on the National
Register.
4) Report from the County Administrator on the coordination
of the Library and Courthouse projects.
5) Discussion re additional space for the County Health
Dept.
BOOK u t
JAN 2 41989
600.
��
a., 6
e � r
Commissioner Bird requested the addition of a brief report
on the Gifford Community Center and a postponement of the Parks
and Recreation Committee Report until the meeting of 1/31/89.
ON MOTION by Commissioner Eggert, SECONDED by
Commissioner Scurlock, the Board unanimously added
and postponed the above items to today's Agenda.
PRESENTATION BY VERO BEACH MAYOR KEN MACHT OF RESOLUTION 89-06
EXPRESSING THE CITY'S SUPPORT FOR THE LOCAL OPTION ONE -CENT SALES
TAX
Vero Beach Mayor Ken Macht presented the following
resolution to the Board of County Commissioners:
RESOLUTION NO. 89-06
A RESOLUTION OF THE CITY OF VERO BEACH,
FLORIDA, EXPRESSING SUPPORT FOR THE
LOCAL OPTION ONE -CENT SALES TAX
AUTHORIZED PURSUANT TO CHAPTER
212.055, FLORIDA STATUTES.
WHEREAS, local governments in Florida, and in Indian River County In
particular, have been mandated by the State of Florida to provide ever Increasing
types and levels of service to the residents of our community, and
WHEREAS. the cost of these services must be porne by the local governments,
which In most cases means additional property tax burden, and
WHEREAS, to remedy this situation the Florida Legislature has recently enacted
a local option sales tax, which would allow local governments to, by ordinance,
adopt a one -cent local option sales tax, If approved by referendum of the voters,
which revenue can be used for capital expenditures only. and
WHEREAS, Indian River County is presently drafting an ordinance calling for a
referendum to approve such a one -cent local option sales tax for 15 years, and
WHEREAS, the City of Vero Beach will receive a portion of the sales tax
revenue, pursuant to 5218.62, Florida Statutes, which City share for the first
year of the tax Is estimated at $1,240,000.00, and
WHEREAS, the receipt of this local option sales tax revenue will reduce the
need to Increase property taxes in our community.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
VERO BEACH, FLORIDA. THAT the City endorses the County's effort to adopt a
local option one -cent sales tax and recommends to Its voters that they support the
referendum.
2
This Resolution was moved for adoption by Councilman 7111. r4.4.,.•t •
seconded byCouncilman tt/fitetha , and adopted on the , 7it
day
of i �C4f'r�4 , 1989, by the following vote:
IUJ l
Mayor Macht
Vice Mayor Winchester
Councilman Howard
Councilman Krause
Councilman Wodtke
ATTEST:
• City Clerk ()
Approved as to form and
legal sufficiency:
1' - JA—T
City Attorney
Approved as to technical
requirements:
e x.4•.1
CITY OF VERO BEAFLORIDA
ayor
Approved as to technical
requirements:
..//9
• City Mane
Wording proposed to be used on March 14, 1989, Referendum:
JAN 2 41989
guip
LOCAL OPTION ONE -CENT SALES TAX TO BE
USED FOR INFRASTRUCTURE FUNDING.
SHALL INDIAN RIVER COUNTY ADOPT A
ONE -CENT SALES TAX FOR 15 YEARS TO BE
USED FOR FUNDING CONSTRUCTION OF
NEEDED COUNTY FACILITIES, SUCH AS JAILS,
COURT FACILITIES, AND HEALTH BUILDINGS,
AND FOR OTHER CAPITAL PROJECTS,
INCLUDING LAND ACIU,tSITION, DRAINAGE,
AND ROADS? ALL SUCW PROJECTS MUST
QUALIFY AS INFRASTRUCTU PURSUANT TO
CHAPTER 212.055, FLORIDA S TUTES. THE
LIST OF PROJECTS TO BE FUNDED BY THESE
REVENUES SHALL BE APPROVED AT A PUBLIC
HEARING.
FOR THE 14 SALES TAX
AGAINST THE 1i SALES TAX
3
POOK.
75
JAN 24198
BOOK
651
APPROVAL OF MINUTES
The Chairman asked if there were any additions or
corrections to the Minutes of the Regular Meeting of January 3,
1989. There were none.
ON MOTION by Commissioner Scurlock, SECONDED by
Commissioner Eggert, the Board unanimously approved
the Minutes of the Regular Meeting of 1/3/89, as
written.
CONSENT AGENDA
Commissioner Scurlock requested that Item G be removed for
discussion, and Commissioner Eggert asked that Item H be removed
also.
A. Report
Received and placed on file in the Office of Clerk to the
Board:
Traffic Violation Bureau - Special Trust Fund
Month of December,1988 -- $38,614.24
JANUARY 11, 1987
TO: BOARD OF COUNTY COMMISSIONERS
FM: TRAFFIC VIOLATION BUREAU - SPECIAL TRUST FUND
MONTH OF DECEMBER 1988
FINES $24,480.74
COURT COSTS 10,326.00
LOCAL LAW 708.00
BOND ESTREATU2E 770.75
DEFENSIVE DRIVING SCHOOL 2,388.75
PUBLIC DEFENDER FEES 100.00
REFUND COURT COSTS
REFUND BOND ESTREATURE
•
• TOTAL
4
( 10.00)
( 150.00)
$38,614.24
B. Approval of Bonds for Duncan Chalmers and Donald M. Houpt,
Jr., Trustees of IRC Hospital District
ON MOTION by Commissioner Scurlock, SECONDED by
Commissioner Eggert, the Board unanimously approved
bonds for Duncan Chalmers and Donald M. Houpt, Jr.,
Trustees of IRC Hospital District.
SAID BONDS ARE ON FILE IN THE OFFICE OF THE CLERK TO THE BOARD
C. IRC Soil Conservation Service Working Agreement
The Board reviewed the following memo dated 1/12/89:
DATE: JANUARY 12, 1989
TO: BOARD OF COUNTY COMMISSIONERS
THRU: JAMES T. CHANDLER
COUNTY ADMINISTRATOR
FROM: H.T. "SONNY" DEAN, DIRECTOR
DEPARTMENT OF GENERAL SERVI
SUBJECT: INDIAN RIVER COUNTY SOIL CONSERVATION SERVICE
WORKING AGREEMENT; AMENDMENT
BACKGROUND
On November 28, 1988 the Board of County Commissioners entered into
an agreement with the United States Department of Agriculture Soil
Conservation Service for them to participate in funding far an
employee during the 1988-89 Fiscal Year at a cost of $7,500.00 The
employee was hired on November 21, 1988 which is not the beginning
of the fiscal year.
ANALYSIS
The Soil Conservation Service is now proposing a change in the
original contract due to the facts above.
RECOMMENDATION
Since this will not affect this budget, staff recommends Board
approval and authorize the Chairman to execute the agreement.
5
N 2 41989
BOOK 75 F'KE. t 52
989
BACK '75 t' :E 653
ON MOTION by Commissioner Scurlock, SECONDED by
Commissioner Eggert, the Board unanimously approved
the Soil Conservation Service Working Agreement, and
authorized the Chairman's signature, as recommended by
staff.
AGREEMENT IS ON FILE IN THE OFFICE OF THE CLERK TO THE BOARD
D.
IRC Bid #89-37 -- Heavy Duty Trailer and Brush Chipper
The Board reviewed the following memo dated 1/12/89:
DATE: JANUARY 12, 1989
TO: BOARD OF COUNTY COMMISSIONERS
THRU: JAMES T. CHANDLER
COUNTY ADMINISTRATOR
FROM: H.T. "SONNY" DEAN, DIRECTO
DEPARTMENT OF GENERAL SER C S
SUBJECT: INDIAN RIVER COUNTY BID NUMBER 89-37
HEAVY DUTY TRAILER AND HEAVY DUTY BRUSH CHIPPER
BACKGROUND
Bids were
equipment.
invitations
trailer and
ANALYSIS
received
The bids
were sent
three (3)
on Wednesday, November 30, 1988 for this
were properly advertised and fourteen (14)
out with five (5) vendors responding orr " the
on the chipper.
Staff reviewed the submittals to ascertain compliance to written
specifications. Case Power and Equipment Company submitted the low
bid of $7,352.00 for a trailer meeting the specifications. Vermeer
Southeast Sales and Service, Inc. submitted the low bid that met
specifications for the chipper at a cost of $11,500.00.
FUNDING
There is $10,000.00 budgeted for the purchase of a trailer and
$16,000.00 for a brush chipper.
RECOMMENDATION
Staff recommends Case Power and Equipment Company be awarded the bid
for the trailer and Vermeer Southeast Sales and Service, Inc. be
awarded the bid for the brush chipper.
6
ON MOTION by Commissioner Scurlock, SECONDED by
Commissioner Eggert, the Board unanimously awarded
IRC Bid #89-37 to the low bidders as set out in the
above staff recommendation.
BOARD OF COUNTY COMMISSIONERS
1840 25th Street
Vero Beach, Florida 32960
BID TABULATION
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BID NO.
IRC BID 89-37
DATE OF OPENING
Nov. 30, 88
.Y V �0 A�424? JC 0 ` Jao� 0' , 0 QG OC t • 4� ��� �t0� Q
4 •�. Q 6p \ �` x 0� y G
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BID TITLE
HEAVY E'UIPMENT TRAI ER E B •
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de coV di;e42* *�' Q.Qyo G.4v t� %,,z4/‘' 0 oCRe, C��? At of Iy
, ; (d ��!Q ,I�>X �°/
ITEM
N0. DESCRIPTION
UNIT PRICE
UNIT PRICE
UNIT PRICE
UNIT . PRICE
UNIT PRICE
UNIT PRICI'
NIT PRICE
UNIT PRICE
Ulu 11
1 -Heavy Duty Trailer as per specs.
r%
Ca
N.B.
Q De
00
IV B.
N. &
�a.00
. N.
.
1 Each
�
Cu9Tan
1a
° o
NB
,
Warranty Days
3G5
130 DANS
7u
SWY
Delivery ARD Dayc
/4
}$
6o0
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•
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2 -Heavy Duty Brush Chipper as per spats.
N
.
tl..B.
N.
Aga
°O.
N.B.
N B.
oo
MB
1 Each
CFAoca.
J.a351,5
a
)
Warranty Day,
3604,
36Sttts
Dtcrnunr nn Part, afrer Warranty
30-60na%
30 OMI
• Per Cent
3eTrade In of Chipper as Der Spe s.
•
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oo
au 4'
-
1 Each
-
4
,vV
,75 Oa- y�
.,/-2lY a y9
�pJoaO
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--•
BOARD OF COUNTY COMMISSIONERS
1840 25th Street
Vero Beach, Florida 32960
BID TABULATION
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6 $ 0 4 `6 4 >•C 7
�`� It J4 ,5 �� �49 „' a� 7 • G� . 1...%
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4. 6
BID NO.
IRCBID
D 89-37
DATE OF OPENING
Nov. 30, 88 •
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BID E
HEAVY EQUIPMENT TRAILER 5 BRUSH CHIP
k QY A� by g�
Q .` ?� O� 06 h v Q`4 1.
ITEM
NO. DESCRIPTION
UNIT PRICE
UNIT PRICE
UNIT PRICE
UNIT PRICE
UNIT PRICE
UNIT PRICE
UNIT PRICE
UNIT PRICE
4
1 -Heavy Duty Trailer as per specs.
IV. fl.
. N.B.'8vat
I
DAN.
a
hui,
Q 4:5S
°O
1 Each
LBu
)
0ouw
GUS70m
Warranty Days
3Fogpthr
36GDAIS
Delivery ARD Days
30-45
runts
of0-4E5
ppm
••
F
2 -Heavy Duty Brush Chipper as per spies.
N.B.
N.a
4,40‘,
a
N.8.
'
N.R
N.B.
•
1 Each
/Pam=
Warranty Dayc
gbg
Dltrnunt nn Partc after Warranty
10-a
Y
Per Cent
Alpe,
1
_
3 -Trade In of Chipper as per Specs.
4¢114
`g.
•
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7
BOOK
•
9
t� FACE
G:,�
8001+ . ID 655
E. IRC Bid 89-38 - Mid -Mount Articulated Boom Mower
The Board reviewed the following memo dated 1/12/89:
DATE: JANUARY 12, 1989
TO: BOARD OF COUNTY COMMISSIONERS
THRU: TERRANCE G. PINTO
DIRECTOR OF UTILITY SERVICES
FROM: H.T. "SONNY" DEAN, DIRECTOR
DEPARTMENT OF GENERAL SERVICES
SUBJECT: INDIAN RIVER COUNTY BID NUMBER 89-38
MID -MOUNT ARTICULATED BOOM MOWER; BID AWARD
BACKGROUND
Bids were received on Wednesday, November 30, 1988 for the subject
equipment. The bid was properly advertised and twelve (12)
invitations were sent out with only one (1) vendor submitting a bid.
Since this piece of equipment was required to be mounted on a
tractor that is presently in operation, the specifications had to be
according.
ANALYSIS
The bid was reviewed by staff to ascertain compliance to written
specifications. Berggren Equipment Company submitted a price of
$13,895 for this equipment which is the same brand as is now being
used.
FUNDING
There was $14,800.00 budgeted in capital for the purchase of this
equipment.
RECOMMENDATION
Staff recommends- Berggren Equipment Company be awarded this bid.
ON MOTION by Commissioner Scurlock, SECONDED by
Commissioner Eggert, the Board unanimously awarded
IRC Bid 89-38 to Berggren Equipment Co., in the
amount of $13,895 for a mid -mount articulated boom
mower, as recommended by staff.
8
BOARD OF COUNTY COMMISSIONERS
1840 25th Street
Vero Beach, Florida 32960
BID TABULATION
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NO.
IRC BID #89-38
DATE OF OPENING
Nov. 30, 88 •
MID MOUNT, ARTICULATED BOOM MOWER
ITEM DESCRIPTION
NO.
UNIT PRICE
UNIT PRICE
UNIT PRICE
UNIT PRICE
UNIT PRICE
UNIT
PRICE
N.g•
UNIT
1: -Mid -Mount, Articulated Boom
N.8.
13
N•B
14, Po'
N.B.
N. B.
N•fr
,f1•'
i.8
I
i
Mower 23/ft A -Boom as per specs.
Warranty Days
3GSt1+y
40-4545
•
Delivery ARO Daws
I
Warranty Days
Discount on parts after Warranty
I
ARO Days
Delivery
,
•
Discount on parts after Warrantyl•
Payment Terms Net 30
_
Minimum
Per Cent
•
Payment Terms Net 30
Minimum
.
tiUMMU Ur 1..UUry 1 T I.UMMIJWUNCRO
1840 25th Street
Vero Beach, Florida 32960
BID TABULATION
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BID N0.
IRC BID #89-38
DATE OF. OPENING
Nov. 30, 88
BID
MTITLE
MOUNT, ARTICULATED BOOM MOWER
DESCRIPTION
NO.
UNIT PRICE
UNIT PRICE
UNIT PRICE
UNIT PRICE
UNIT PRICE
UNIT
1- Mid -Mount, Articulated Boom
N.B.
N.g•
N. a
13
O
Mower 23/ft A -Boom as per specs.
I
Warranty Days
3GSt1+y
40-4545
•
Delivery ARO Daws
Discount on parts after Warranty
Per Cent
,
•
Payment Terms Net 30
Minimum
•
•
9
A 92 4 1989
BOOK. 75 f'lkUE 651.'I
JAN 2 4 1989
BOOK 75 F GE 657
F. IRC Bid 89-39 - Two (2) Heavy -Duty Dump Trucks
The Board reviewed the following memo dated 1/12/89:
--)DATE:
TO:
THRU:
FROM:
SUBJECT:
JANUARY 12, 1989
BOARD OF COUNTY COMMISSIONERS
JAMES T. CHANDLER
COUNTY ADMINISTRATOR
H.T. "SONNY" DEAN, DIRECTO
DEPARTMENT OF GENERAL SER ES
INDIAN RIVER COUNTY BID NUMBER 89-39
HEAVY DUTY DUMP TRUCKS; BID AWARD
BACKGROUND
Bids were received on Wednesday, November 30, 1988 for the subject
equipment. The bids were properly advertised and six (6)
invitations were sent out with three (3) vendors responding.
ANALYSIS
All bids were reviewed by staff to
specifications. One vendor, Johnny Stamm
due to a mistake made in the submittal.
Yugo, Inc. submitted the low bid of
specifications.
FUNDING
ascertain compliance to
Equipment withdrew his bid
Barry Reed Buick, GMC,
$81,826.00 and met all
There is $90,000.00 budgeted for the purchase of this equipment.
RECOMMENDATION
Staff recommends Barry Reed Buick, GMC, Yugo,
bid.
Inc. be awarded the
ON MOTION by Commissioner Scurlock, SECONDED by
Commissioner Eggert, the Board unanimously awarded
IRC Bid 89-39 to Barry Reed Buick, GMC, Yugo, Inc.
the amount of $81,826 for two (2) heavy-duty dump
trucks, as recommended by staff.
10
in
ouHHu ur vuu.`•.. vvm•wi.ww..u...
1840 25th Street
Vero Beach. Florida 32960
BID TABULATION
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BID NO. DATE OF OPENING
IRC BID 89-3 Nov. 30. 88
���/�� ��} �� �� �QV QR `� O \6 • `` y3
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T
BID TITLE RUCK
HEAVY DUTY DUMP 7
�'F lk• „.
\\
'7 . (�Fk
U0 3�� b k i6
(k
heJ `
ITEM DESCRIPTION
UNIT P' ' `I UNIT PRICE
UNIT PRICE
UNIT PRICE
UNIT PRICE
UNIT PRICE
UNIT PRICE
'UNIT PRICE
I
NO.
2 Each
eacsa
/ a
C o� ":rr
%iR. fA
W
. xo'
fu.S.
AJ•g
N.8
1. Du • . trk as • er s • ecs
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111101111
eAys
ga- it
3o-rxr_:._
9. 1.1
9n wary
•
nelivory times ARO
150 Days Maximum
•
Discount on parts after
514mo •
- • sR414042.0
/59'.
3o'/ ao=
Warranty Per Cent .
^-Fa nr
¢ %
ias-r
after
I
�
-In of two vehicles
EACo
145.°
?'TS 1"4'Soo
'2°1,,orz,0
o
2 -Trade
77S.
�a
'PIS ov
Soo
''/000
0'
fl13 F#1e5
Total
15 a'
1550 °o4000
°
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00
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•
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$6,34,4k00
A
9 Q/
641
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oe
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•
G. IRC Bid 89-41 - Truck Chassis Mounted Hydraulic Crane
The Board reviewed the following memo dated 1/12/89:
DATE: JANUARY 12, 1989
TO: BOARD OF COUNTY COMMISSIONERS
THRU: JAMES T. CHANDLER
COUNTY COMMISSIONERS
FROM:
H.T. "SONNY" DEAN, DIRECTOR', 1
DEPARTMENT OF GENERAL SERV S
SUBJECT: INDIAN RIVER COUNTY BID NUMBER 89-41
TRUCK CHASSIS MOUNTED HYDRAULIC CRANE; BID AWARD
BACKGROUND
Bids were received on Wednesday, December 7, 1988 for the ubject
piece of equipment. The bids were properly advertised and ten (10)
invitations were sent out with only one (1) vendor responding..
SAN 2 4 1989
11
BOOF
58
JAN 2 4 )989
ANALYSIS
BOOK
f'''
The bid was reviewed to ascertain compliance with specifications.
This machine is in high demand since it is used primarily to set
culverts and other heavy pipes. The present hydraulic crane is in
such poor mechanical condition it is not feasible to make the
necessary repairs.
FUNDING
The budgeted amount for this equipment is $9,341.79 short of the
bid. Due to the lower bids on other equipment in the budget there
is more than enough excess funds to cover the shortage on this bid.
RECOMMENDATION
Based on the need for this equipment staff recommends Hydraulic
Maintenance, Inc. be the bid and allow the budgeted monies to be
used accordingly.
Commissioner Scurlock always felt a little uneasy whenever
we get just one bid.
General Services Director Sonny Dean advised that we sent
out 18 bid invitations and every one of them responded. Some
firms did not manufacture this equipment, and one firm responded
saying that the specs were written too tightly. He didn't know
what else could have been done, and couldn't speak for the
specifications as they were written by the Public Works Dept.
Public Works Director Jim Davis didn't feel that the specs
were written too tightly to disqualify bidders. He pointed out
that many of the manufacturers of this equipment manufacture
larger trucks that utilities would use. The truck and boom that
we specified were a little bit lighter than what an electric
company would use, but he didn't feel it would be cost effective
to go to the larger equipment.
Administrator Chandler agreed that staff has done everything
they could on this particular item. He advised that the new
purchasing agent is starting next Monday and will be looking at
the areas where we are not getting competition.
12
ON MOTION by Commissioner Scurlock, SECONDED by
Commissioner Eggert, the Board unanimously awarded
IRC Bid 89-41 to Hydraulic Maintenance, Inc. in the
amount of $54,241.79, and authorized the budgeted
monies to be used accordingly.
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BOARD ON COUNTY CONINSSIONERO
um 2MO Simi
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BID TABULATION
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JAN 24 1989
EAOO F 75 UG
JAN 2 4199
H. IRC Bid 89-43, Pulvi-mixer
BM(.7 F 6t 1
The Board reviewed the following memo dated 1112/89:
DATE: JANUARY 12, 1989
TO: BOARD OF COUNTY COMMISSIONERS
THRU: JAMES T. CHANDLER
COUNTY ADMINISTRATOR
FROM: H.T. "SONNY" DEAN, DIRECTOR
DEPARTMENT OF UTILITY SERV
SUBJECT: INDIAN RIVER COUNTY BID NUMBER 89-43
PULVI-MIXER BID AWARD
BACKGROUND
Bids were received on Wednesday, December 14, 1988 for the subject
piece of equipment. The bid was properly advertised and twelve (12)
invitations were sent out with only two (2) vendors responding.
ANALYSIS
The bids were reviewed by applicable staff to ascertain compliance
with specifications. The low bid was submitted by M.D. Moody and
Sons, Inc. for a Rex machine at a net cost of $66,785.00 with
trade-in. This piece of equipment is compatible with a similar
machine now in use, which would allow parts to be interchangeable.
FUNDING
Funds were provided for in the capital portion of the applicable
department's budget.
RECOMMENDATION
Staff -recommends M.D. Moody and Sons, Inc. be awarded the bid for
the subject piece of equipment.
Commissioner Eggert couldn't find any mention of what was
budgeted for this, and Public Works Director Jim Davis advised
that $70,000 had been budgeted for this piece of equipment.
ON MOTION by Commissioner Eggert, SECONDED by
Commissioner Scurlock, the Board unanimously awarded
IRC Bid #89-43 to the low bidder, M.D. Moody and Sons,
Inc. in the amount of $66,785 for a pulvi-mixer, as
recommended by staff.
14
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1840 25th Veroa0
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ITEM DESCRIPTION
NO.
UNIT PRICE
UNIT PRICE
UNIT PRICE
UNIT PRICE
UNIT PRICE
UNIT PRICE
UNIT PRICE
UNIT
RICE
UNIT
1. PULVI-MIXER AS PER SPECIFICATIONS
7�j
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MAKE MODEL
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WARRANTY-PARTS
1 N
SERVICE : ^
_
DISCOUNT ON PARTS AFTER WARRANTfI
TRADE-IN OF 1978 REX PULVI MIXER
22 Prr
rn
11120 AS PER SPECIFICATIONS.
GRAND TOTAL
4'6fe-t
•
PAYMENT TERMS
•
DELIVERY ARO
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•
VI 1..VVI01 I VV I.I,.IIJJIVI1LIIJ
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1840 25th Street
Vero Beach, Florida 32960
BID TABULATION
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DATE OF OPENING
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UNIT PRICE
UNIT PRICE
UNIT PRICE
UNITPRICE
UNIT PRICE
UNIT PRICE
UNIT PRICE
UNIT
PRICE
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JAN 241989
14a
BOOK 75 FnE
JAN 24198
BOOK 75 ua.6b3
1. Final Plat Approval for Old Sugar Mill Estates Subdivision,
Units 5 & 6
The Board reviewed the following memo dated 1/12/89:
TO: James E. Chandler
County Administrator
DIVISION HEAD CONCURRENCE:
Robert M. Keating, ACP
Community Development D ector
THROUGH: Stan Boling, AICP
Chief, Current Development
FROM: Robert E. Wiegers, Staff Planner,
Current Development
DATE: January 12, 1989
SUBJECT: FINAL PLAT APPROVAL FOR OLD SUGAR MILL ESTATES
UNITS 5 & 6 SUBDIVISION
It is requested that the data herein presented be given formal
consideration by the Board of County Commissioners at its regular
meeting of January 24, 1989.
PROPOSED DEVELOPMENT AND LOCATION:
OLD SUGAR MILL ESTATES UNITS 5 & 6 SUBDIVISION is a proposed 8 lot
subdivision of a ±7 acre parcel of land located adjacent to the
previously platted Old Sugar Mill Estates Subdivision (See Attach-
ment #2). The subject property is zoned RS -3 Single -Family
Residential (up to 3 units/ acre) and has an• LD -1 Low Density
Residential -1 (up to 3 units/acre) land use designation.
Old Sugar Mill Estates Unit 5:
Project Area: ±2.85 acres
Number of Lots: 3
Lot Sizes: ±.50 to ±.94 acres
Proposed Density: 1.05 units/acre
Old Sugar Mill Estates Unit 6:
Project Area: ±4.18 acres
Number of Lots: 5
Lot Sizes: ±.67 to ±.89 acres
Proposed Density: 1.2 units/acre
At its regular meeting of December 8, 1988, the Planning and
Zoning Commission granted final plat approval) and the owner's
agent, Jim Beindorf, is now requesting final plat approval and has
submitted the following:
1. a final plat in conformance with the approved preliminary
plat;
2. a certified cost estimate for construction of all required
subdivision improvements;
3. a contract for construction of all required improvements; and
4. a letter of credit guaranteeing the construction contract.
ANALYSIS:
1. Utilities: The subdivision will receive water service From
Indian River County Utilities Department, and the Environ-
mental Health Director has approved the use of indivi ual
septic systems for the proposed lots.
2. Public Works: The County's Public Works Department
verified that the submitted certified cost estimate
adequate.
has
is
3. County Attorney: The County Attorney's office has approved
the submitted contract for construction of required imprpve-
ments and the letter of credit which guarantees the contract.
All applicable requirements regarding final plat approval have
been satisfied.
RECOMMENDATION:
Staff recommends that the Board of County Commissioners grant
final plat approval to the Old Sugar Mill Estates Unit 5',,& 6
Subdivision, authorize the .Chairman to execute the submitted
contract for construction of required improvements, and accept the
submitted letter of credit.
ON MOTION by Commissioner Eggert, SECONDED by
Commissioner Scurlock, the Board unanimously granted
final plat approval to the Old Sugar Mill Estates
Subdivision, Units 5 & 6; approved the submitted
contract for construction of required improvements;
accepted the submitted letter of credit; and authori2
the Chairman's signature, as recommended by staff.
CONTRACT FOR CONSTRUCTION OF REQUIRED IMPROVEMENTS IS ON FILE
THE OFFICE OF THE CLERK TO THE BOARD
16
JAN 2 41989
BOOK.
ed
"i
JAN 2 41988
Boor .75 r/GE 665.
J. Application for Community Services Block Grant Funds for
FY -89 - Economic Opportunities Council
ON MOTION by Commissioner Scurlock, SECONDED by
Commissioner Eggert, the Board unanimously adopted
Resolution 89-11, authorizing the Chairman of the Board
to execute an application by the Economic Opportunities
Council for a housing rehabilitation program to assist
low-income families as administered by the Florida
Dept. of Community Affairs.
APPLICATION IS ON FILE IN THE OFFICE OF THE CLERK TO THE BOARD
17
RESOLUTION NO. 89- 11
A RESOLUTION OF THE BOARD OF COUNTY
COMMISSIONERS OF INDIAN RIVER COUNTY,
FLORIDA, AUTHORIZING THE CHAIRMAN OF THE
BOARD TO EXECUTE AN APPLICATION FOR A
HOUSING REHABILITATION PROGRAM TO ASSIST
LOW-INCOME FAMILIES AS ADMINISTERED BY
THE STATE OF FLORIDA'S DEPARTMENT OF
COMMUNITY AFFAIRS.
WHEREAS, the Board of County Commissioners f
Indian River County has reviewed this proposal and hes
received the recommendation from the Executive Director o
the Indian River County Housing Authority;
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD
COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, tha'
the Chairman of the Board of County Commissioners and ti
f
t
e
Clerk of Court are authorized to execute the attach'd
Application to the State of Florida's Department
Community Affairs for .a
Program (CSBG).
The foregoing resolution was offered
Commissioner Scurlock
f
Community Services Block Grant
Eggert , and, being
follows:
seconded by Commissionl'
put to a vote, the vote was
Chairman Gary C. Wheeler Aye
Vice Chairman Carolyn K. Eggert
Commissioner Richard N. Bird Aye
Commissioner Margaret C. Bowman + ye
Commissioner Don C. Scurlock, Jr. Aye
The Chairman thereupon declared the resolution
1989.
duly passed and adopted this 24th day of January,
APPROVED AS TO FORM
AND LEGALSUFFICIENCY
8Y
WILLIAM G. COLLINS II
ASST. COUNTY ATTORNEY
ATTEST:
artoe5ge z •
O, CTerk
JAN 2 41989
L
e.
BOARD OF COUNTY COMMISSIONER$
INDIAN RIVER COUNTY, FLORIDA'
.By
teary
18
Fieei er, CFa i rman
BOOK 75 E,A'jrt.
,JAN 24- i
BOOK
75
-A fr+..g
IL g
K. Resolution Setting Time and Place for Public Hearing on
Special Assessments for North County Sewer Project
The Board reviewed the following memo dated 1/18/89:
TO: Board of County Commissioners
FROM: Charles itunac, County Attorney
DATE: January 18, 1989
RE: B.C.C. MEETING JANUARY 24, 1989
RESOLUTION SETTING TIME AND PLACE FOR PUBLIC
HEARING ON NORTH COUNTY SEWER PROJECT
By Resolution No. 87-142 the Board approved putting sewers
in the North County. The attached resolution begins the
process for funding the project by which the County sewer
system will be expanded through portions of the City of
Sebastian and the North County to be paid for entirely by
special assessments by property owners voluntarily joining
the program. The resolution directs that notice be given by
first-class mail to each property owner, and that
publication be made twice in the local newspaper for a
public hearing to be held on February 21, 1989.
The City of Sebastian is adopting a similar resolution
tomorrow, i.e., January 25, 1989, for a public hearing which
will be held on February 22, 1989.
If both the County and the City approve the assessment
programs, the County will proceed to validate a special
assessment bond issue secured by liens on all the properties
in the system.
Staff recommends approval of this first resolution calling
for the public hearing on February 21, 1989.
ON MOTION by Commissioner Scurlock, SECONDED by
Commissioner Eggert, the Board unanimously adopted
Resolution 89-12, fixing the date, time and place for
a public hearing to hear and consider any and all
complaints as to a sanitary sewer project of the county
and the special assessments in lieu of impact fees.
19
• INDIAN RIVII2 mum, ROMA
RESOLUTION NO. 89- 12
RESOLUTION OF THE BOARD OF a:our CC H ISSIONERS OF
INDIAN RIVER COUNTY, flORIDA, FIXING THE DATE, TIME
AND PRICE FOR A PUBLIC HEARING TO HEAR AND CONSIDER
ANY AND AIL COMPLAINS AS TO A SANITARY SEWER PRQ7ECT
OF .THE XXJ TTY AND THE SPECIAL ASS TIS IN LIEU) OF
IMPACT FEES TO BE ASSESSED IN CONNECTION ZHEREITIH;
PROVIDING FOR NCTICE THEREOF; AND PROVIDING AN
EFFECTIVE DATE.
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF INDIAN FIVER
OOUNIN, FLORIDA (the "Board" and "County", respectively) that:
SECTION 1. This Resolution is adopted pursuant to provisioot of
Ordinance No. 86-88 of the County (the "Ordinance"), Chapter 125, KOrida
Statutes (1988) , as amended, arra other applicable provisions of law.
SECTION 2. It is hereby found and determined as follows thit:
A. By Resolution No. 87-142, the Board, inter glia, approved
certain sanitary sewer improvements in the County (the "Project") anent
determined to assess Special Assessments in Lieu of Impact Fees
("Assessments") against certain properties situate in certain
unincorporated areas in the northern portion of the County to be ser4oed
by the Project.
B. Said Resolution of the Board has been duly published by t2.6
Clerk of the County one time in a newspaper of general circulation
published in the County, as provided therein.
C. An assessment plat and an assessment roll with respect to the
Assessments have been duly prepared and are attached hereto and made
part hereof.
RESOLUTION 89-12 IS ON FILE IN ITS ENTIRETY IN THE OFFICE OF TIE
CLERK TO THE BOARD
20
JAN 241989
BOO75
6
JAN 2 4 1989
BOOK .75 F'AGE 669
L. Budget Amendment #034 - Elderly, Youth and Literacy Library
Grants
The Board reviewed the following memo dated 1/16/89:
TO: Members of the Board
of County Commissioners
DATE: January 16, 1989
SUBJECT: BUDGET AMENDMENT 034 -
ELDERLY, YOUTH AND LITERACY GRANTS
CONSENT AGENDA
FROM: Joseph A. Baird
OMB Director
DESCRIPTION AND CONDITIONS
During the 1988/89 budget sessions the Library departments
included the expenses for their Elderly, Youth and Literacy
grants, but the grant revenue was excluded. Now due to
increasing usage in the area of the Elderly, youth and Literacy
they could utilize the additional funding. The attached budget
amendment appropriates the additional funding.
RECOMMENDATION
Staff recommends that the Board approve Budget Amendment 034.
ON MOTION by Commissioner Scurlock, SECONDED by
Commissioner Eggert, the Board unanimously approved
Budget Amendment #034 as set out in the above staff
recommendation.
21
TO: Members of the Board SUBJECT: BUDGET ApENDMENT
of County Commissioners
NUMBER: 0S
FROM: Joseph A. Baird,OMB Actor January17
PDATE:
1989
1
Entry
Number
Funds/Department/Account Name
Account Number
Increase
Decrease
1.
REVENUE
GENERAL FUND
State Aid/General
001-000-334.710.00
$32,942.00
0
State Aid/Youth
001-000-334-711.00
$20,000.00
a 0
State Aid/Literacy
001-000-334-712.00
$ 6,000.00
0
State Aid/Elderly
001-000-334-713.00
$14,500.00
0
EXPENSE
GENERAL FUND
Main Library/Elderly Books
001-109-571-038.31
$ 3,500.00
0
Main Library/Elderly Audio
001-109-571-038.34
$ 1,000.00
'
0
Main Library/Elderly/Subscrip.
001-109-571-038.35
$ 5,000.00
0
Main Library/Youth/Books
001-109-571-038.11
$ 4,000.00
,
0
Main Library/Youth/Audio Visual
001-109-571-038.14
$ 2_,000.00
'
0
Main•Library/Youth/Subscription
001-109-571-038.15
$ 3 000.00
t
0
Main Library/Youth/Other
001-109-571-038.19
$ 2.000.00
,�` 0
Main Library/State Aid/Books
001-109-571-035.45
$ 5.000.00
0
Main Library/State Aid/Micro.
001-109-571-035.47
$ 2.000.00 a
0
Main Library/State Aid/Subscrip
001-109-571-035.46
$ 2.000.00
R 0
Seb. Library/Elderly/Books
001-112-571-038.31
$ 1,000.00
$ 0
Seb. Library/Elderly/Audio Vis.
001-112-571-038.34
$ 500.00
0
Seb. Library/Elderly/Subscript.
001-112-571-038.25
$ 500.00
0
Seb. Library/Elderly/Supplies
001-112-571-038.39
$ 500.00
0
Seb. Library/Youth/Books
001-112-571-038.39
$ 3,800.00
0
Seb. Library/Youth/Travel
001-112-571-038.39
$ 500.004
0
Seb. Library/Youth/Audio Visual
001-112-571-038.14
$ 1,000.00
` 0
Seb. Library/Youth/Supplies
001-112-571-038.14
$ 500.00_5
� 0
Seb. Library/Youth/Misc. Exp.
001-112-571-038.19
$ 200.00
j 0
General Fund/Reserve for Cont.
001-199-581-099.91
35.442.00
➢r 0
22 NO 15 r*
AN 2 4 1989
1170
JAN 2 41989
M. Budget Amendment #035 - Salary Increases
BOOK 75 r'a.671
The Board reviewed the following memo dated 1/18/89:
TO: Members of the Board
of County Commissioners
DATE: January 18, 1989
SUBJECT: BUDGET AMENDMENT - 035
SALARY INCREASE
CONSENT AGENDA
FROM: Joseph A. Baird
OMB Director
DESCRIPTION AND CONDITIONS
In September of 1988 the Board of County Commissioners authorized
William G. Collins, Acting County Administrator, to implement the
revised salary study. This included the increase in health insurance
premiums being absorbed by the Board of County Commissioners.
Attached is a budget amendment that appropriates funding for the
implementation of the revised salary study and merit raises for the
constitutional officers. Fleet Management, Housing Authority and
Golf Course have been left out of the entry pending further review.
Recommendation
Staff recommends the Board of County Commissioners approve budget
amendment 035.
ON MOTION by Commissioner Scurlock, SECONDED by
Commissioner Eggert, the Board unanimously approved
Budget Amendment #035 appropriating funding for the
implementation of the revised salary study and merit
raises for the constitutional officers.
23
GENERAL FUND:
Board of County Commissioners:
001-101-511-011.11.
011.12
012.11
012.12
012.13
012.14
County Attorney:
001-102-514-011.12
012.11
012.12
012.13
012.14
Recreation:
001-108-572-011.12
012.11
012.12
012.13
012.14
Vero Beach Library:
001-109-571-011.12
012.11
012.12
012.13
012.14
Sebastian Library:
001-112-571-011.12
012.11
012.12
012.13
012.14
Soil Conservation:
001-118-537-011.12
012.11
012.12
012.13
012.14
Law Library:
001-119-516-011.12
012.11
012.12
012.13
012.14
Administrator:
001-201-512-011.12
012.11
012.12
012.13
012.14
Personnel:
001-203-513-011.12
012.11
012.12
012.13
012.14
JAN 2 4'1989
Executive Salaries
Regular Salaries
Social Security
Retirement
Insurance -Life and Health
Worker's Compensation
Regular Salaries
Social Security
Retirement
Insurance -Life and Health
Worker's Compensation
Regular Salaries
Social Security
Retirement
Insurance -Life and Health
Worker's Compensation
Regular Salaries
Social Security
Retirement
Insurance -Life and Health
Worker's Compensation
Regular Salaries
Social Security
Retirement
Insurance -Life and Health
Worker's Compensation
Regular Salaries
Social Security
Retirement
Insurance -Life and Health
Worker's Compensation
Regular Salaries
Social Security
Retirement
Insurance -Life and Health
Worker's Compensation
Regular Salaries
Social Security
Retirement
Insurance -Life and Health
Worker's Compensation
Regular Salaries..
Social Security '
Retirement
Insurance -Life and Health
Worker's Compensation
24
BUDGET AMENDMENT:
Page 1 • f 6
INCREASE
50
11,308
853
1,531
61
21,357
1,604
2,977
114
..34,980
2,:627
4,977
4;757
2,967
44,027
3,307
6,248
234
16,760
1,259
2,368
89
6,070
456
861
416
33
5,000
376
714
221
27
5,931
446
810
424
32
7,624
573
1,054
2,282
41
, 035
DECR
ROOKS j rgGE.
S
348
620
,101
371
JAN. 2 4 1985
GENERAL FUND - continued:
B012.
Page 2 of 6
INCREASE DECREASE
Veteran Services:
001-206-553-011.12 Regular Salaries 14,898
012.11 Social Security 1,119
012.12 Retirement 2,114
012.13 Insurance -Life and Health 578
012.14 Worker's Compensation 79
Emergency Management:
001-208-525-011.12 Regular Salaries 8,749
012.11 Social Security 658
012.12 Retirement 1,212
012.13 Insurance -Life and Health 814
012.14 Worker's Compensation 47
Parks:
001-210-572-011.12 Regular Salaries 31,080
012.11 Social Security 2,335
012.12 Retirement 4,329
012.13 . Insurance -Life and Health
012.14 Worker's Compensation 1,421
Welfare:
001-211-564-011.12 Regular Salaries 12,417
012.11 Social Security 933
012.12 Retirement 1,764
012.13 Insurance -Life and Health 510
012.14 Worker's Compensation 66
Ag Extension:
001-212-537-011.12 Regular Salaries 3,571
012.11 Social Security 269
012.12 Retirement 487
012.13 Insurance -Life and Health 454
012.14 Worker's Compensation 19
Youth Guidance:
001-213-523-011.12 Regular Salaries 9,098
012.11 Social Security 684
012.12 Retirement 1,291
012.13 Insurance -Life and Health 625
012.14 Worker's Compensation 49
Purchasing:
001-216-519-011.12 Regular Salaries 7,449
012.11 Social Security 560
012.12 Retirement 1,042
012.13 Insurance -Life and Health 305
012.14 Worker's Compensation 437
Building and Grounds:
001-220-519-011.12 Regular Salaries 36,206
012.11 Social Security 2,720
012.12 Retirement 5,074
012.13 Insurance -Life and Health 2,047
012.14 Worker's Compensation 2,524
Office of Management and Budget:
001-229-513-011.12 Regular Salaries 6,504
012.11 Social Security 489
012.12 Retirement 875
012.13 Insurance -Life and Health 658
012.14 Worker's Compensation 35
2
4,013
GENERAL FUND - continued:
Risk Management:
001-246-513-011.12
012.11
012.12
012.13
012.14
Animal Control:
001-250-562-011.12
012.11
012.12
012.13
012.14
Central Services:
001-251-519-011.12
012.11
012.12
012.13
012.14
Clerk of Court:
001-300-586-099.01
Property Appraiser:
001-500-586-099.06
Sheriff:
001-600-586-099.04
001-600-586-099.14
Regular Salaries
Social Security
Retirement
Insurance -Life and Health
Worker's Compensation
Regular Salaries
Social Security
Retirement
Insurance -Life and Health
Worker's Compensation
Regular Salaries
Social Security
Retirement
Insurance -Life and Health
Worker's Compensation
Bud Tran. - Clerk
Bud Tran. -Property Appraiser
INCREASE
359
23,029
1,730
3,284
1,758
7,733
581
720
1,808
41
4,580
8,166
Gen. Fund/Sheriff Law Enforce. 242,501
Gen. Fund/Sheriff Corrections 124,681
Supervisor of Elections
001-700-519-011.11
011.12
011.13.
012.11
012.12
012.13
012.14
Circuit Court:
001-901-516-011.12
012.11
012.12
012.13
012.14
Probation:
001-908-523-011.12
012.11
012.12
012.13
012.14
Executive Salaries
Regular Salaries
Other Wages & Salaries
Social Security
Retirement
Insurance -Life and Health
Worker's Compensation
Regular Salaries
Social Security
Retirement
Insurance -Life and Health
Worker's Compensation
Regular Salaries
Social Security
Retirement
Insurance -Life and Health
Worker's Compensation
Reserve for Salary Contingency:
001-199-581-099-88
,JAN 2 41989
26
7,011
3,738
1,630
50
934
1,903
770
1,508
114
212
8
11,083
833
1,562
553
940
Page 3
DECRE
f 6
SE
21,344
177
366
1
12
124
419
8041066
p� s,
BOO iFr'a�.6
4
2 4
M.S.T.U.:
Recreation:
004-108-572-011.12
012.11
012.12
012.13
012.14
Planning:
004-204-515-011.12
012.11
012.12
012.13
012.14
County Planning:
004-205-515-011.12
012.11
012.12
012.13
012.14
Code Enforcement:
004-207-524-011.12
012.11
012.12
012.13
012.14
Regular Salaries
Social Security
Retirement
Insurance -Life and Health
Worker's Compensation
Regular Salaries
Social Security
Retirement
Insurance -Life and Health
Worker's Compensation
Regular Salaries
Social Security
•Retirement.
Insurance -Life and Health
Worker's Compensation
Regular Salaries
Social Security
Retirement
Insurance -Life and Health
Worker's Compensation
Franchise Administration:
004-234-537-011.12
012.11
012.12
012.13
012.14
004-199-581-099.88
004-199-581-099.91
ROAD AND BRIDGE FUND:
Road and Bridge:
111-214-541-011.12
012.11
012.12
012.13
012.14
Public Works:
111-243-519-011.12
012.11
012.12
012.13
012.14
County Engineering:
111-244-541-011.12
012.11
012.12
012.13
012.14
Regular Salaries
Social Security
Retirement
Insurance -Life and Health
Worker's Compensation
Reserve for Salaries
Reserve for Contingencies
Regular Salaries
Social Security
Retirement
Insurance -Life and Health
Worker's Compensation
Regular Salaries
Social Security
Retirement
Insurance -Life and Health
Worker's Compensation
Regular Salaries
Social Security
Retirement
Insurance -Life and Health
Worker's Compensation
2
BOOK
75 f'i-E675
Page 4 of 6
INCREASE DECREASE
12,159
914
1,736
1,032
13,690
1,029
1,940
73
30, 115
2,262
4,197
2,357
6,416
482
879
844
350
7,992
601
1,127
415
43
131,701
9,891
18,333
14,273
13,042
6,019
453
803
2,033
150
43,971
3,303
6,128
2,970
3,580
4,724
1,285
4,454
60,782
19,408
ROAD AND BRIDGE FUND - continued
Traffic Engineering:
111-245-541-011.12
012.11
012.12
012.13
012.14
Reserve for Salaries:
111-199-581-099.88
111-199-581-099.91
111-199-581-099.92
PETITION PAVING FUND:
Petition Paving:
173-214-541-011.12
012.11
012.12
012.13
012.14
173-214-541-035.29
NORTH COUNTY FIRE:
Fire Control
115-104-522-011.12
012.11
012.12
012.13
012.14
115-104-581-099-91
SOLID WASTE FUND:
Refuse:
411-209-534-011.12
012.11
012.12
012.13
012.14
Landfill:
411-217-534-011.12
012.11
012.12
012.13
012.14
411-000-389-040-00
BUILDING DEPARTMENT
Building Department
441-233-524-011.12
012.11
012.12
012.13
012.14
441-000-389-040-00
JAN 2 41989
Regular Salaries
Social Security
Retirement
Insurance -Life and Health
Worker's Compensation
Reserve for Salaries
Reserve for Contingencies
Cash Forward - September 30
Regular Salaries
Social Security
Retirement
Insurance -Life and Health
Worker's Compensation
Other Operating Supplies
Regular Salaries
Social Security
Retirement
Insurance -Life and Health
Worker's Compensation
Reserve for Contingencies
Regular Salaries
Social Security
Retirement
Insurance -Life and Health
Worker's Compensation
Regular Salaries
Social Security
Retirement
Insurance -Life and Health
Worker's Compensation
Cash Forward
FUND:
Regular Salaries
Social Security
Retirement
Insurance -Life and Health
Worker's Compensation
Cash Forward
28
Page 5
of 6
INCREASE DECRIASE
35,674
2,680
5,036
3,150
3,026
17,492
1,314
2,390
767
1,168
88
156
196
66
24,893
1,870
3,494
1,877
47,310
3,553
6,586
652
3,925
-85,829
26,724
2,007
3,648
1,706
32,626
20C?, 000
loth, 000
($2 16
1,070
11,893
1
8
674
331
1,459
Pr-
,JMP 2 19eJ
UTILITIES:
Water:
471-218-536-011.12
012.11
012.12
012.13
012.14
Sewer:
471-219-536-011.12
012.11
012.12
012.13
012.14
General:
471-235-536-011.12
012.11
012.12
012.13
012.14
471-218-536-099.92
471-219-536-099.92
Regular Salaries
Social Security
Retirement
Insurance -Life and Health
Worker's Compensation
Regular Salaries
Social Security
Retirement
Insurance -Life and Health
Worker's Compensation
Regular Salaries
Social Security
Retirement
Insurance -Life and Health
Worker's Compensation
Cash Forward - September 30
Cash Forward - September 30
BOOK 75 Fla 677
INCREASE
53,678
4,032
7,547
4,397
53,678
4,032
7,547
4,397
26,837
2,014
3,772
2,198
N. Budget Amendment #038 - Environmental Control Board
The Board reviewed the following memo dated 1/16/89:
Page 6 of 6
DECREASE
4,105
4,105
2,051
81,934
81,934
TO: Members of the Board
of County Commissioners
DATE: January 16, 1989
SUBJECT: BUDGET AMENDMENT - 038
FOR ENVIRONMENTAL CONTROL BOARD
CONSENT AGENDA
FROM: Joseph A. Bai
OMB Director
DESCRIPTION AND CONDITIONS
Mr. Galanis, Environmental Control Officer, is requesting permission
from the Board of County Commissioners to purchase a vehicle from the
Environmental Control Board funds instead of other capital items that
he had requested at budget time. The attached budget amendment
facilitates his request.
RECOMMENDATION
Staff recommends the Board of County Commissioners approve budget
amendment 038.
29
ON MOTION by Commissioner Scurlock, SECONDED
Commissioner. Eggert, the Board unanimously
Budget Amendment #038 for the purchase of
vehicle for the Environmental Control Board.
TO: Members of the Board SUBJECT:
of County Commissioners
NUMBER
FROM: Joseph A. Bair:' DATE:
OMB Director
by
approved
a utility
I
BUDGET A1,1
: - 03 K
NDMENT
January 17, 989
Entry
Number
Funds/Department/Account Name
Account Number
Increase
qq
becrease
1.
EXPENSE
ENVIRONMENTAL CONTROL BOARD/
Community Service/Automotive
118-252-529-066.42
$13,700.00
$
0
Community Service/Mach. & Eauib
118-252-529-066.49
$ 0
$
2,500.00
Community Service/Misc. Expense
118-252-529-036.71
$ 0
$
6,200.00
Community Service/Contingency
118-252-529-099.91
$ 0
1
5,000.00
JAN2
O. Reappointment of Leland Gibbs
to the Planning
& Zoning
i'
6 �.
8
Commission
Scurlock, SECONDED by
the Board unanimously reappointed
4 -year term on the Planning
30 BOOKJ FACE
ON MOTION by Commissioner
Commissioner Eggert,
Leland Gibbs to another
Zoning Commission.
1989
JAN 2 4 1989
BOOK 75 p14 -_,.E 67
P. Appointment of Gene Waddell to the Economic Development
Council
The Board reviewed the following memo dated 1/23/89:
TO
• ▪ Board of County
Commissioners
FROM
• Alice E. White
Admin. Secretary II
DATE: January 23, 1989 FILE:
SUBJECT: Economic Development Committee
Appointment
REFERENOES:
County Commission approval is requested for the Indian River
County School Board's appointment of Gene Waddell to replace
Gary Lindsey as their representative on the Economic Develop-
ment Council.
It is further requested that this matter be placed on the Consent
Agenda for the January 24, 1989 County Commission meeting as the
Economic Development Council meets at 3:00 P.M. on January 24, and
Mr. Waddell would be a voting member at that meeting.
ON MOTION by Commissioner Scurlock, SECONDED by
Commissioner Eggert, the Board unanimously appointed
Gene Waddell to the Economic Development Council.
31
HISTORICAL SOCIETY'S REQUEST TO NOMINATE JUNGLE TRAIL FOR LISTIIG
ON THE NATIONAL REGISTER OF HISTORIC PLACES
The Board reviewed the following memo dated 1/23/89:
TO: Board of County Commissioners
THRU: Charles P. Vitunac, County Attorney
FROM: Sharon P. Brennan, Assistant County Attorney
DATE: January, 25, 1989
RE: DESIGNATION OF JUNGLE TRAIL AS AN'HISTORIC ROAD
I spoke today with Vicky Welsher, Division of Histor 'c
Resources, the Department. of State, about the questions
which were raised at the January 24, 1989, Board of County
Commissioners' Meeting.
She told me that:
1. Jungle Trail has not previously been designated :s
an historic road nor placed on the historic registry.
2. Should the Board desire—To change the configurati'n
of the road for safety reasons, it would not affect tie
designation as an historic road unless state or federeil
funds were being used to finance the road work, in whish
case the proposed changes would be subject to additionaI
state scrutiny.
3. Exclusion of the buffer from the area to
designated would not -be detrimental to the application f
designation.
I called Mrs. Millie Bonnell this afternoon to tell her
my discussion with Ms. Welsher. Mrs. Bonnell will need
executed copy of the "letter of support" in order to incite
it with the application which the Indian River Coun
Historical Society needs to send out on Friday, January 2
1989.
r
f
n
e
y
Please let me know if you need any more information on tlis
topic.
32
JAN 2 4199
F5
EOOK. . i°Da-t:."!
JAN 2 41989
200K
CE 681
Millie Bunnell, President of the IRC Historical Society,
read the following statement, and urged the Board to endorse
their proposal to nominate Jungle Trail for, listing on the
ti
National Register of Historic Places.
.' .:4•••••
VER
...-
VERO STATION 191E
Indimt flwer County
HISTORICAL
SOCIETY
INC.
P.O.I3ox 6535
Vero peach. FL 32961
This Commission, along with past Commissions, have recognized the
historical importance and scenic beauty of Jungle Trail.
* Seven years ago, through the Comprehensive Land Use Plan, this
road was designated for special consideration.
* In 1985 an implementing ordinance was adopted to further
protect this Road.
• Just last year, this Commission made a re -commitment to
preserving this Corridor.
• As we begin 1989, the "concept" of a historic and scenic
corridor called Junglewo�shopsail sonoalonger just a management plan and the but
has moved forward
possibility of Listing on the National Register.
Therefore, we hope this Commisscrnhiseco retoric cognizing
the
very and the eftil
standards our Society places on pop
attention given teach
Trailfahould be listedgrants
theand
National Registeragree
with us that Jungle
ard
We plan tosubmit on onthe Januaryida 27.NaWeonal wish yourter Review endorsementoto ' our
proposal for no
accompany our'Proposal.
33
Thank you.
Millie Bunnell
President
Commissioner Scurlock felt there is some concern that if
Jungle Trail is listed on the National Register, no changes
whatsoever could be made to the road.
Mrs. Bunnell advised that what it does really is recognize
that the entire length of Jungle Trail is an historic trail, aria
it really doesn't prevent us from doing anything to that trail.
Commissioner Eggert asked if the County totally owns the
road and the 30 feet on each side, and Public Works Director Ji
Davis advised that the County has filed a maintenance map for
portion of Jungle Trail south of CR -510, and it was his
understanding that the fact that the County did construct, has
maintained the road and has submitted a maintenance map for the
record is evidence that the County has ownership of the 40 -ft.
road. Carter & Associates did a survey of the road in the 197C
to establish the alignment, but to his knowledge, the County ha
not filed a maintenance map on the Trail for the portion north
CR -510.
Commissioner Bowman emphasized that although there may be
maintenance map on the northern portion of the Trail, the Couni
has maintained it for years.
Director Davis did not feek that anyone could contest the
fact that the County has prescriptive rights.
Commissioner Eggert was concerned that if the 30 -ft. buffa.,r
zone was included in the application along with the road's 40 -
right -of -way, private property owners might have to seek federal
review of their site plans if they planned to make any changes in
the buffer zone. She felt that would be a heavy Toad to lay o
someone.
Mrs. Bunnell stated that only the 7 -mile road itself woul
be subject to federal review if any major changes were made.
Commissioner Scurlock had very strong concerns about the
safety of the road and the need for some alignments on the
portion north of CR -510.
34
,JAN 2 41989
JAN
BOOK
75
Mrs. Bunnell did not believe that registering the road would
hinder the County's ability to realign it for safety purposes.
Commissioner Scurlock stated that he would support the
endorsement of the Historical Society's proposal contingent on
receiving a positive answer to Commissioner Eggert's question
about there being no requirement of a federal review for private
property'owners making any changes to the buffer area and his
question about realigning the road for safety purposes.
MOTION WAS MADE by Commissioner Scurlock, SECONDED by
Commissioner Eggert, that the Board authorize staff to
send a letter to Tallahassee supporting the Historical
Society's proposal to nominate Jungle Trail to the
Florida National Register Review Board, contingent on
the County receiving positive answers to the questions
regarding federal review of site plan for private
property owners and retaining the ability to realign
the road for safety purposes.
Under discussion, Director Davis recommended that we go
ahead and file the maintenance map for the northern portion of
the Trail.
Commissioner Bird felt we ought to be consistent for the
entire strip of the road, and asked Attorney Vitunac how we stand
on the ownership of the road.
Attorney Vitunac advised that all the law requires is for us
to have constructed the road and maintained it for the period of
4 years. He believed the filing of the maintenance map is just
an indication to the public that we do own the road, and that not
having the map would destroy our title. It would be in our
interests to get it on the record so that developers know that we
are claiming title. It also defines the exact limits of our
claim.
35
Commissioner Bird asked if we can prove the fact that we
have constructed the road, and Director Davis felt you have to
take into consideration the fact that over the years the County
has added material to it and graded it consistently.
THE CHAIRMAN CALLED FOR THE QUESTION. The Motion
was voted on and carried unanimously.
Mrs. Bunnell thanked the Board for their support, but
Commissioner Scurlock emphasized that the letter of support is to
be written contingent on finding out that there is no requirement
for private property owners to have their site plans go through a
federal review and also finding out that the County has the
ability to make minor adjustments to the road for safety
purposes.
Co missioner Bird asked if we have a clear survey of the
actual roadbed showing what is our land and what isn't, as far as
any la d west of the road. He wondered who owns the property
where people are fishing and sunbathing.
Director Davis couldn't say generally who owns the
riverb nk, but pointed out that the maintenance map that was
filed n the portion south of CR -510 did locate the physical road
within a 40 -ft. maintenance right-of-way, and that the County is
claim
g that we maintain the full width of that maintenance
right -4f -way. Some portions of the Trail to the west of that
alignment are private property, which is why some owners have the
right .o put in some docks along the river. It is inconsistent,
because in some areas the Trail comes almost to the edge of the
river and in other places there is a greater distance between the
road and the water's edge.
Commissioner Bird felt that one of the most important
activities along Jungle Trail is fishing from the bank because
anglers are able to cast their lines right out to the channel
36
.JAN 241999
ECIMt PLL 684
tJ
BOOK 75 f'. f_ BSS
which is about 10-12'deep along there. Just driving along Jungle
Trail is a nice experience in itself, but most people are using
the land westward of the road itself. Some, people even bring
their boats in there and have picnics. He didn't know how we
were going to treat that in the future.
Robert Keating, Director of Planning & Development, noted
that parking was one of the difficult issues that came up in the
discussions on the management plan. The Town of Indian River
Shores prohibits parking along the trail, and the question is
what should the County do on its portion of the road,
particularly as development comes in. The management plan also
will regulate the revegetation of the buffer. The question is
that if the buffer is revegetated or additional landscaping is
put in, will there still be allowances for parking and will
people still have water access to the Trail.
Commissioner Scurlock felt that the management plan should
encourage people to use County land rather than private property
for their recreational purposes. Right now, it seems that there
is a mass, uncontrolled activity which is degradating Jungle
Trail. He assumed we still want to keep the Trail available for
people to use it in a positive way, however, and if that is so,
he felt there has to be a management plan because we just cannot
let people do their own thing.
Mrs. Bunnell agreed because the main goal is to preserve the
Trait, and Commissioner Bird added that in order to preserve the
road we are going to have to stabilize the shoreline in some way.
He wanted to find some way to mitigate what is happening there
now on Jungle Trail, and hoped that the management plan will
finallyiresolve the issue and preserve the Trail without
precluding the public from using a certain portion of those lands
for recreational purposes.
Commissioner Bird inquired about the berms being built along
the portion of the road in Indian River Shores, and Director
37
Keating explained that Indian Trails is doing the berming because
the Town of Indian River Shores requires property to be built up
to the minimum flood elevation. Staff just sent a letter
informing the Town that the County is considering a management
plan for Jungle Trail and that berming is one of the big
questions under consideration. A second workshop for the
management plan of Jungle Trail is scheduled for February 10th,
and we anticipate a lot of discussion on berming and exactly what
can be done in the actual buffer. After that second workshop,
staff will bring a recommendation back to the Board on this
matter.
Commissioner Eggert was concerned about the rights of
private property owners, and said she would feel more comfortable
if we did not include the 30 -ft. buffer in the application for
the National Register.
Attorney Vitunac stressed that it would be easier to just
register the roadway, and then control the buffer zone through a
setback regulation in our zoning ordinance.
Director Davis advised that the road width varies from 16 ft.
to 26 ft.
COMMISSIONERS SCURLOCK and EGGERT amended their
original Motion to state that the Board endorses the
application for registering the land for which we are
going to file a maintenance map.
Mrs. Bunnell asked if the Board needs it in writing about
the change in widths, and Chairman Wheeler advised that our Legal
staff will look into that.
Lengthy discussion ensued about what would be considered
minor adjustments to'the alignment of the road, and Commissioner
Scurlock felt that Attorney Vitunac and Administrator Chandler
would be the appropriate people to handle the answers to those
questions.
JAN 2 4 1989
38
BOOK 15 .fnE b,�
'JAN " z 089
EOOK % F+SCE 687
Mrs. Bunnell understood then that the application would be
filed for the part of the road that the County owns, because that
is how the application is worded.
THE CHAIRMAN CALLED FOR THE QUESTION. The amended
Motion was voted on and carried unanimously.
ON MOTION by Commissioner Scurlock, SECONDED by
Commissioner, the Board unanimously authorized the
County Administrator and the Public Works Director to
file a maintenance map on the portion of Jungle Trail
north of CR -510.
Commissioner Bowman felt we need to try again to convince
the various state and federal agencies to permit a "no wake" area
along the intercoastal. In addition, she felt it was a mistake
for us to allow developers to pay funds in lieu of giving beach
access.
Attorney Vitunac advised that the Planning and Legal
Departments are discussing the inconsistencies in requiring
owners of property on the ocean or the river to either provide
access or pay funds in lieu of providing beach access. We are
considering something like a beach access impact fee where every
unit of new development would pay into a fund which the County
would use to buy river and beach access. Right now the County
charges only the beach and riverfront developers, but people
living only one block off the ocean or river don't pay a cent
towards beach or river access.
Commissioner Bowman asked where we would buy this access,
but Commissioner Scurlock felt the question is that we need to
redefine our ordinance in such a way that if an impact fee is
charged, it should impact everyone, not just a select few.
Attorney Vitunac stated that if we are serious about beach
access, he would not mind preempting the entire Judge's ruling on
39
our ordinance. Perhaps we would want to look at some sort of
land development fee that applies uniformly to all new
developers, even west of 1-95, with that money being put into a
fund for buying county access to the river and ocean.
ON MOTION by Commissioner Scurlock, SECONDED by
Commissioner Eggert, the Board unanimously directed
staff to explore the requirement for developers paying
funds in lieu of providing beach or river access and
come back to the Board with a recommendation for the
overall update of this element of the Zoning Code.
REPORT ON COORDINATION OF LIBRARY AND COURTHOUSE PROJECTS
Administrator Chandler reported that he had a couple of
meetings on this matter this past week, but still needed to meet
with several other people and groups. Yesterday, staff filed
with the City of Vero Beach for the abandonment of 22nd Street
between 16th and 17th Avenues. In the meeting with the City,
Walter Young indicated to us that if we could agree on a basic
thoroughfare plan for the entire area, we would not need a
separate traffic study for our 6 -block area. Public Works
Director Jim Davis will be bringing that back to the Board.
However, for planning purposes, he felt direction is needed from
the Board on several matters, and suggested that we have a
general workshop at a regular meeting in February where staff
would lay out all alternatives and identify those areas where we
feel there are questions. He anticipated that we would have the
library architect at that meeting also.
Commissioner Eggert advised that the architects would be
here on February 21st, and the Board indicated that date would be
fine with them.
JAN 2 41989 40f
tiCJ FAH688
4/01 2 419
BOOK
APPROVAL OF COMPREHENSIVE PLAN HOUSING ELEMENT PREPARATION
CONTRACT WITH GEE & JENSON
The Board reviewed the following memo ,dated 1/17189:
TO: James Chandler
County Administrator
FROM: Robert M. Keating, AICP /WK
Community Development Director
DATE: January 17, 1989
SUBJECT: REQUEST TO APPROVE COMPREHENSIVE PLAN HOUSING
ELEMENT PREPARATION CONTRACT WITH GEE & JENSON
It is requested that the information herein presented be given
formal consideration by the Board of County Commissioners at
their regular meeting of January 24, 1989.
DESCRIPTION & CONDITIONS:
In the Planning Department's FY 1988-1989 budget, the Board of
County Commissioners approved $50,000 for comprehensive plan
preparation consulting services. These funds were approved to
provide additional resources to assist the staff in preparation
of the plan. Appropriation of these funds reflected the fact
that the staff was falling behind in comp plan preparation
because of day-to-day work and staff vacancies.
To provide maximum flexibility in choosing consultants, the staff
conducted a selection process which ranked consultants by
planning category, rather than by specific projects. On November
15, 1988, the Board of County Commissioners approved the
consultant rankings recommended by the consultant selection
committee. Gee & Jenson was the firm ranked first in the general
planning category.
ALTERNATIVES & ANALYSIS:
In assessing how best to use the available consulting resources,
the staff evaluated the progress made up to this point on each'
required plan element. Based upon this analysis, the staff
determined that the housing element would be the best plan
segment to have consultants prepare.
Since Gee & Jenson was the firm selected first in the general
planning category, the staff negotiated with Gee & Jenson on
development of the county housing element. Using state planning
requirements as a guide, a housing element work program was
prepared, and a proposed contract agreement was negotiated.
As proposed, Gee & Jenson would prepare the housing element for
$16,500 (including a maximum of $500 for reimbursable expenses).
This reflects use of various data and information compiled by the
staff. Given the work to be done and the timeframe, the staff
feels that the proposed contract is reasonable.
RECOMMENDATION:
The staff recommends that the Board of County Commissioners
approve the proposed contract and authorize the chairman to sign
it.
41
Commissioner Eggert asked if we should incorporate into this
the extensive Minutes of the workshop meeting that the Housing
Authority held regarding the needs assessment, and Director
Keating felt that those Minutes would be included in the final
element that they prepare.
ON MOTION by Commissioner Scurlock, SECONDED by
Commissioner Bird, the Board unanimously approved
the proposed contract with Gee & Jenson, and
authorized the Chairman's signature.
CONTRACT WILL BE PLACED ON FILE IN THE OFFICE OF THE CLERK TO THE
BOARD WHEN FULLY EXECUTED AND RECEIVED
(FULLY EXECUTED CONTRACT NOW RECEIVED AND PLACED ON FILE IN THE OFFICE
OF CLERK TO THE BOARD)
AMENDMENT OF CERTIFICATE OF PUBLIC CONVENIENCE AND NECESSITY FOR
EMS BLS SERVICE TO ALS FOR THE IRC VOLUNTEER AMBULANCE SQUAD AND
THE FELLSMERE VOLUNTEER AMBULANCE SERVICE
The Board reviewed the following memo dated 1/19189:
TO: James Chandler
County Administrator
DATE: January 19, 1989 FILE:
SUBJECT: Amendment of Certificate of
Public Convenience and Nec-
essity for EMS BLS Service
to ALS for the Indian River
County Volunteer Ambulance
Squad and the Fellsmere Vol-
unteer Ambulance Service
FROM: Doug Wright REFERENCES' (Fellsmere and Sebastian
•Division)
Emergency Management Services
It is respectfully requested that the information contained herein
be given formal consideration by the Board of County Commissioners
at the next scheduled meeting of January 24, 1989.
DESCRIPTION AND CONDITIONS
On August 16, 1988, the Indian River County Board of County Com-
missioners issued a Certificate of Public Convenience and Necessity
to the Fellsmere Volunteer Ambulance Service for Basic Life Support
(BLS) EMS service. On October 16, 1988, the Board of County Com-
missioners issued a similar BLS Certificate to the Indian River County
Volunteer Ambulance Squad. Each entity' subsequent applied to the
Department of Health and Rehabilitative Services and received a BLS
license to provide EMS service within the County.
42
,JAN 2 4 1989
BOOK 75 p, -,E.690
rJ N 24 1563
BOOK 110 WE 691
On December 20, 1988,. the Board of County Commissioners approved
a proposal for the Indian River County Department of Emergency Manage-
ment Services to operate and manage the EMS ALS system within the
County. Since that time plans have been focused on that objective
with cooperation from the Indian River Memorial Hospital in trans-
ferring funds and equipment to the County for a planned start up
date of February 1, 1989. Paramedics are transferring from the
Hospital and staffing is complete except for two positions. Inter-
views are being conducted and a full complement of staff is anti-
cipated by the date referenced above.
On January 10, 1989, the Board of County Commissioners approved a
Certificate of Public Convenience and Necessity for the County to
provide EMS ALS service on a county -wide basis. The Board also
approved the organizational concept in which the respective volunteer
services and the South County Fire District would operate under the
County ALS umbrella license and receive an internal Certificate of
Public Convenience and Necessity in lieu of the BLS license from
HRS. The South County Fire District has already received approval
for an internal Certificate of Public Convenience and Necessity for
EMS ALS service.
The matter before the Board of County Commissioners at this time
is approval for amendment of the certificates prior issued to the
Indian River County Volunteer Ambulance Squad and the Fellsmere Vol-
unteer Ambulance Service (Fellsmere and Sebastian Divisions) to a
level of EMS service from BLS to ALS in the form of internal certi-
ficates issued under the County ALS license.
ALTERNATIVES AND ANALYSIS
The County application for the ALS license has been hand delivered
to the Department of Health and Rehabilitative Services. Issuance
of the license is expected within a week of the date of this memor-
andum. Timely approval of this request will substantially complete
the administrative tasks associated with permits, licenses, and certi-
ficates.
The concept of a single focus of management embraced by the Board
of County Commissioners will be further enhanced with approval of
this agenda item. Cooperation of the various providers is on-going
and it is evident that a sincere desire for a model EMS system is
the goal of everyone.
RECOMMENDATION
Staff recommends approval of the issuance of an amended Certificate
of Public Convenience and Necessity for EMS service to the Fellsmere
Volunteer Ambulance Service (Fellsmere and Sebastian Divisions) as
well as the. Indian River County Volunteer Ambulance Squad upgrading
the level of service from BLS to ALS. The amended certificates will
be issued under the auspices and authority of the County ALS license.
All providers will be subject to the authority of the EMS Director
and the Medical Director as well as Rule 10D-66 F.A.C., Indian River
County Ordinance 87-66, as amended, and Chapter 401, Forida Statutes.
43
ON MOTION by Commissioner Eggert, SECONDED by
Commissioner Scurlock, the Board unanimously approved
the amended certificate as set out in the above staff
recommendation.
EMERGENCY MEDICAL SERVICES
CERTIFICATE OF PUBLIC CONVENIENCE AND NECESSITY
Indian River County
WHEREAS. the Vol. Ambulance Squad has requested authorization to provide
services to the citizens of Indian River
Advanced Life Support
(Advanced Life or Basic Life Support)
County; and
WHEREAS. there has been demonstrated there is a need to provide these
essential services to the citizens of this countyt•and.
WHEREAS. the above-named service affirms that it will maihtain compliance .
with the requirements of the Emergency Medical Services Act (Chapter 401. F.S.)
and rules (Chapter 10D-66, F.A.C.), Including Indian River County Ordinance
t87-66. As Amended,County-
THEREFORE, the Board of County Co®issioners'of 'Indian River
hereby issues a certificate of PublicConvenience and NeceBessiittyto� d'
Company to provide BLS/ALS Transport • ' '
(BLS,ALS-transport.ALS non -transport)
limitations as prescribed on this certificate.
•
.In issuing this certificate, the governing body of Indian River County has
recommendations of affected municipalities.
Date Issued January 24. 1989 Date of expiration January 23. 1991
(This
Certificate
meen 1The 1/ eI lunless
p�� certificate is sooner revoked
CertificateIssuedsuspended)
or
Limitations: Internal Certificate Issued Under the Indian River County ALS
License.
AGREEMENT FOR STATE AID TO LIBRARIES
The Board reviewed the following memo dated 1/6/89:
DATE:
TO:
THRU:
FROM:
SUBJECT:
JANUARY 6, 1989
BOARD OF COUNTY COMMISSIONERS
JAMES CHANDLER
COUNTY ADMINISTRATOR
H.T. "SONNY" DEAN, DIRECTO
DEPARTMENT OF GENERAL SERVICES
STATE AID TO LIBRARIES - CONTRACT
BACKGROUND
Each year the State of Florida offers a grant related to free public
library service for County participation. Our Library Directors
have applied and met the criteria for an award. In order to receive
our prorated share an agreement must be signed by the applicable
Board Chairman.
44
JAN 24 198S
5 t IJ 1. L
AN'
41989
BOOK FL 693
ANALYSIS
The required agreements are attached that were prepared by the
Department of State and require execution by the appropriate
authority. All dates are left blank as required by the State.
RECOMMENDATION
Staff recommends Board approval and authorize the Chairman to
execute the required documents.
ON MOTION by Commissioner Eggert, SECONDED by
Commissioner Scurlock, the Board unanimously
authorized the Chairman to execute the required
documents.
PARTIALLY EXECUTED AGREEMENT IS ON FILE IN THE OFFICE OF THE
CLERK TO THE BOARD
IRC BID 89-45 - CARE TAKING OF SOD FARM
The Board reviewed the following memo dated 1/17/89:
DATE: JANUARY 17, 1989
TO: BOARD OF COUNTY COMMISSIONERS
THRU: JAMES E. CHANDLER
COUNTY ADMINISTRATOR
FROM: H.T. "SONNY" DEAN, DIRECTOR
DEPARTMENT OF GENERAL SERVICES
SUBJECT: INDIAN RIVER COUNTY BID NUMBER 89-45;
CARE TAKING OF SOD FARM
BACKGROUND
The subject bid was presented to the Board on Tuesday, January 10,
1989 with a recommendation for approval as submitted. Commissioner
Bird requested that personal contact be made with three (3) vendors
who indicated they may want to bid and did not get notification on
the original advertisement.
The following vendors were contacted by telephone with the results
as indicated:
1. Riverside Garden Center - The advertised telephone had been
disconnected. This writer was unable to make contact.
2. Triple L Sod - Their home office is in Belle Glade and they were
unable to service the account at this time.
45
3. Cowart Sod - Their home office is in Okeechobee and they were
going to call on January 12, 1989 to advise if they could handle
this type contract. As of this date, I have not heard from the
company.
RECOMMENDATION
Staff's recommendation is to award the bid to Brevard Sod, Inc. as
originally submitted.
MOTION WAS MADE by Commissioner Bowman, SECONDED by
Commissioner Eggert, that the Board award IRC Bid 89-45
to Brevard Sod, Inc., as originally submitted, as
recommended by staff.
Under discussion, General Services Director Sonny Dean
confirmed that we have an escape clause if we find they are not
maintaining it to our standards. However, he was not certain if
we have the ability to cancel it when we reach our capacity in
the ponds.
Commissioner Bird asked if we have the ability to buy sod
direct from them, and Director Dean advised that we are under
contract for this year, but felt we would have that ability next
year.
Utilities Director Terry Pinto advised that we are
estimating that there will be $44,000-$47,000 in revenues from
harvesting the sod on the property.
Chairman Wheeler asked about using that sod when we close
the present cell at the Landfill, but Utilities Director Terry
Pinto explained that we could do that only if we operated the sod
farm ourselves.
However, the picture could change in the next
year or two where we would be in a position to handle it
ourselves.
,CPN 2 4 1989
THE CHAIRMAN CALLED FOR THE QUESTION. The Motion
was voted on and carried unanimously.
46
FOCI
mE 694
.JAN 2 4 X989
E'OOK i) FACE 695
COUNTY HEALTH DEPARTMENT - ADDITIONAL SPACE
The Board reviewed the following memo dated 1/18/89:
DATE: JANUARY 18, 1989
TO: BOARD OF COUNTY COMMISSIONERS
THRU: JAMES E. CHANDLER
COUNTY ADMINISTRATOR
FROM: H.T. "SONNY" DEAN_
DIRECTOR OF GENE'S 'ERVICES
SUBJECT: COUNTY HEALTH DEPARTMENT; ADDITIONAL SPACE
BACKGROUND
In December of 1989, Commissioner Carolyn Eggert carried to the
Board a proposal to purchase two pieces of property in the area of
the County Health Department Building that would relieve some of
their critical need for additional space. Monies to purchase this
property would come from funds set aside by the State and dedicated
toward facilities such as this in Indian River County. The Board
approved staff to look at the property and come back to them with a
recommendation.
The first piece of property was the FIKA Building located at 2405,
14th Avenue, owned by Mr. Glenn Strunk and had been on the market
for $300,000.00. The second piece of property was the Cappelen
Building located at 2455, 2457, and 2459, 14th Avenue, owned by Mr.
Russell G. Cappelen and had been on the market for $250,000.00.
On Tuesday, January 17, 1989 Mrs. Strunk telephoned to advise that
the FIKA building was rented and had been taken off the market.
The Cappelen property consist of a 3 -unit, single story,
retail/office building with a vacant lot. Napier Appraisal Services
was retained to give an appraisal on this property. Mr. Cappelen
had indicated to this writer that he would sell the property to the
County for $335,000.00. The Napier appraisal came in at
$225,000.00.
ANALYSIS
The local Health Department people have indicated they would like to
have the entire Cappelen Building for their use even though the FIKA
property is no longer available. We are presently leasing one unit
of this building and one unit is vacant. A local bread company has
the other unit leased until May of 1989.
With the need for space critical, and if the funds are available
from the State it would probably be in the County's best interest to
purchase the Cappelen property. Total cost to lease two units in
this building would be approximately $1,400.00 per month. There is
about that much revenue now being received from the bread company
lease.
RECOMMENDATION
It is requested that staff be authorized to make an offer to
purchase the Cappelen property based on the Board's recommendation,
and contingent upon approval from the State for use of the funds set
aside for this type of use as described above.
47
General Services Director Sonny Dean apologized for the
error in the amount of the Capellen's offer as set out in the
above memo. The offer is $235,000 instead of $335,000, and the
appraisal came in at $225,000.
Commissioner Scurlock asked what restrictions there would be
on disposing of these buildings that were purchased with the help
of State funds, if, at sometime down the line, we moved
everything into a central location.
Environmental Health Director Michael Galanis stated that at
this point in time the only thing that is known about these funds
is that they are for health department buildings. We have to get
permission from the State, of course, and we already have asked
for that permission. We described the Capellen building and the
State has given a verbal "that sounds good". Mr. Galanis didn't
feel there was any legal way the State could make the County use
the funds that were used for this property for other health
department buildings in the future. He had not seen it described
that way in anything he has read, but there might be some thought
that there is a moral responsibility to do that. He stressed
that this move will not solve the space problems, only make
things just a little more comfortable for 3-5 years or so.
Commissioner Bird understood that the funds come from the
State to the County, and then the County purchases the property
and takes title to the property, with no strings attached to the
funds, and Director Galanis said that was correct.
Commissioner Scurlock wanted to see a commitment from the
State for these funds before we make an offer on the Capellen
building, but Administrator Chandler reported that Dr. Berman has
advised that the State will not do that.
Attorney Vitunac advised that we could structure the offer
to purchase contingent upon receiving the State funds prior to
closing, but Commissioner Bird wanted to see an appraisal of the
property first.
48
JAN 2 41989
i
?oo w„E 6 %
8JA J (LLQ
BOOK
f' LE697
Bili Koolage, 815 26th Avenue, felt that the County Health
Department should be located in the hospital district, but
Commissioner Eggert advised that when we applied to the Hospital
District for land down there, their long-range planning committee
informed us that all the land is taken up and there is no room
for the Health Department.
Mr. Koolage believed that one of the biggest problems came
when they changed the Enabling Act, and perhaps that act should
be rescinded. He felt it is a shame that the Health Department
cannot be located in the hospital node.
Commissioner Bird asked if we didn't spend $225,000 on this
building, would we still have the $500,000 to put towards the
ultimate building, and Director Galanis stated that we would.
Basically we are spending $225,000 to provide space for 2-3
years.
Discussion ensued regarding the pros and cons of leasing the
buildings rather than purchasing them, and General Services
Director Sonny Dean felt that perhaps we would be able to rent
the entire building because the offices that are rented right now
might not want to renew their lease options if the Health
Department had the rest of the building.
Commissioner Bird wanted to see this come back at next
week's meeting after he has seen the appraisal, but Administrator
Chandler explained that staff needs authorization to negotiate
with them.
MOTION WAS MADE by Commissioner Eggert, SECONDED by
Commissioner Bird, that the Board authorize staff to
negotiate a purchase price, contingent on receiving
a commitment from the State on the funds.
49
Under discussion, Director Dean gave some rough figures on
leasing the two properties for $1400 a month, and Commissioner
Eggert estimated that it would cost $129,000 to lease the entire
building over a 5 -year period.
Commissioner Bird wanted to go ahead and negotiate a
purchase price rather than actually making an offer.
COMMISSIONERS EGGERT AND BIRD amended their Motion
to read: "authorize staff to negotiate a purchase
price and bring it back to the Board in one week or so."
THE CHAIRMAN CALLED FOR THE QUESTION. The amended
Motion passed by a vote of 4-1, Commissioner Scurlock
dissenting.
PHASE III MISCELLANEOUS INTERSECTION IMPROVEMENTS - RIGHT-OF-WAY
ACQUISITION FOR 8TH STREET & 43RD AVENUE INTERSECTION
IMPROVEMENTS AND SIDEWALK TO THE GLENDALE SCHOOL
The Board reviewed the following memo dated 1!17!89:
TO: James E. Chandler,
County Administrator
THROUGH: James W. Davis, P.E.,
Public Works Director
FROM:
SUBJECT:
Donald G. Finney, SRA,
Right -of -Way Agent
Phase III Miscellaneous Intersection Improvements -
Right -of -Way Acquisition for 8th Street & 43rd Avenue
Intersection Improvements and Sidewalk to the Glendale
School.
DATE: January 17, 1989
DESCRIPTION AND CONDITIONS
Staff is proceeding to implement approved
sidewalk improvements included in the Phase
Improvement Project.
Staff request the Board of County Commission
purchase the following right-of-way parcels:
#100 Anna Belle Barnes No attorney fee
10' wide right-of-way = 4400 +/- square feet
intersection 'and
III Intersection
authorization to
50
JAN 2 41989
$ 1,461.50
mOK 75 tl f,UE 698
Ir -
,JAN 21''a,
#101 Tommy Barnes (corner) no attorney fee
10' wide right-of-way =4,426 square feet $ 1,461.50
#102 Joe Earman, Jr. (corner)
10' wide right-of-way = 4,088 square feet $ 2,100.00
Sam Block, Attorney fee $ 500.00
#106 & #107 Patricia Carter at two residences
4' wide right-of-way = 990 square feet $ 3,323.00
Sam Block, Attorney fee $ 250.00
#111 Phil Hunter, Davie, Fl. No attorney fee
5' wide right-of-way = 450 square feet- $ 1.861.50
#104-- Elizabeth Earman $ 5,000.00
Sam 'Block, Attorney fee 5.00.00
There remains three parcels which are being $ 15,207.50
(negotiated with a settlement forthcoming.
ALTERNATIVES AND ANALYSIS
The alternatives are as follows:
Alternative No. 1
Approve the above settlements and waive appraisal fees of
approximately $7,000. The appraising process will take 60 days
minimum.
Alternative No. 2
Order appraisals and re -negotiate the acquisition in 60 days or
later.
RECOMMENDATION AND FUNDING
It is recommended that Alternative No. 1 be approved whereby
parcels #100, 101, 102, 106, 107, 111, and 104 be purchased at a
total cost of $15,207.50 and legal fees of $1,250, Funding to be
from fund 101-156-541-067.18, current balance is $75,000 (Zone 6
Traffic Impact Fees).
Public Works Director Jim Davis pointed out that Parcel
#104, owned by Mrs. Elizabeth Earman, was left off the properties
listed in the above memo. The totals of $15,207.50 for the
right-of-way and $1,250 for attorney fees are correct, however,
as it includes the costs for Parcel #4 ($5,000 for the
right-of-way and $500 attorney fees). Although there is a wide
disparity in costs between some of these parcels, staff's
recommendation is not to go through the appraisal process for
this particular project.
Commissioner Bowman asked about Parcel #103, and Don Finney,
IRC Right -of -Way Agent, reported that we are negotiating with
51
that property owner and have not come up with a settlement yet
that we can bring to the Board. There are 3 more parcels that
have to be settled. He noted that the total of 16,600 square
feet of right-of-way averages out to about $.92 a square foot.
MOTION WAS MADE by Commissioner Scurlock, SECONDED by
Commissioner Bowman, that the Board approve staff's
recommendation of Alternative No. 1, as set out in the
above memo.
Under discussion, Commissioner Bird was concerned about the
inconsistencies in the amounts paid for attorney fees in these
right-of-way transactions, and Attorney Vitunac explained that
when Mr. Finney completes his negotiations with a property owner,
he brings the final figures to the Legal Department. Although
the Legal Dept. can negotiate the reasonableness of those costs,
the property owners and their attorneys know that the
condemnation taw is structured 100% in their favor. Every time
we try to to have that changed in Tallahassee, we are
unsuccessful. They know they can balk at settlement with us and
that we would have to file an action of eminent domain and that
they would get their first 6 months of attorney fees free. Only
after that, if they are unreasonable in their price and the
values don't come in at what we were negotiating, do they lose
any attorney fees.
Commissioner Scurlock understood that it comes down to the
fact that unless their fees are absolutely absurd, there is
nothing we can do.
Commissioner Bird just wanted the assurance that something
was being done at staff level to scrutinize these fees.
Director Davis requested that the Minutes show that Parcel
#104 is included in staff's recommendation.
JAN 2 4 1999
52
NO . 75 ,:E: 00
r -
JAN 24 X989
BOOK 7
THE CHAIRMAN CALLED FOR THE QUESTION. The Motion was
voted on and carried unanimously.
ROADWAY IMPROVEMENTS AND SIGNALIZATION FOR INTERSECTION OF OSLO
ROAD AND 20TH AVENUE SW EXTENSION - BUDGET AMENDMENT #031
The Board reviewed the following memo dated 1/16/89:
TO: James E. Chandler.,
County Administrator
THROUGH: James W. Davis, P.E.,
Public Works Director
FROM: David B. Cox; j��,
Traffic Engineering Manager
SUBJECT: Roadway Improvements and Signalization for Intersection
of Oslo Road and 20th Avenue SW Extension
DATE: January 16, 1989
DESCRIPTION AND CONDITIONS
A County Road and Bridge Division project is currently under
construction to extend 20th -Avenue SW between Oslo Road and 14th
Street SW. This project was approved by the Board of County
Commissioners in August, 1987 and will contain provisions for a
fully actuated traffic signal at the intersection of 20th Avenue
SW and Oslo Road. The county traffic signal maintenance crew has
the capability to build the signal with the exception of setting
four 40 ft. concrete strain poles or the signal could be con-
tracted out using the Master Emergency Services and Construction
Contract approved by the Board of County Commissioners on May 17,
1988 between Signal Construction, Inc. and the County. This
Contract contains agreed upon costs for all traffic signal
construction necessitated by this project. At this time,
intersection control must be determined, method of construction
of control decided,and funding appropriated.
ALTERNATIVES AND ANALYSIS
The following alternatives are presented:
Alternative No. 1
Signal Construction, Inc. has indicated to staff that they
cans perform installation of the fully actuated traffic
signal before Road and Bridge Division is scheduled to
complete their work and open the intersection (Feb. 15,
1989). The estimated cost based on the master contract
prices and using strain poles the County has on hand is
$28,471.89. This cost includes all materials and labor.
Prior to the Board's decision to not connect 20th Avenue to
Vero Beach Highlands Subdivision, this signalization would
53
have been warranted immediately. Since the road will not
extend south of 14th Street SW and into Vero Beach
Highlands, the need for full signalization is not certain.
Funds also need to be appropriated for roadwork at a cost of
approximately $70,000.
Alternative No. 2
Since Vero Beach Highlands will not connect to 20.6h Avenue,
the intersection could be opened using two way stop sign
control on the 20th Avenue SW approaches in conjunction with
a temporary overhead flashing beacon. This alternative
would only require contractual placement of the signal poles
and a service at a cost of $4,149.53
Upon opening of the intersection under Alternative No. 2, a
traffic study would be conducted immediately to determine if
warrant conditions exist for installation of a fully
actuated traffic signal. If the warrants are found to
exist, the signal could then be constructed by the county
signal maintenance crew. Additional contractual work may be
requested by staff at a later date, if necessary. The
$70,000 for roadwork is also required under Alternative #2.
RECOMMENDATION AND FUNDING
Staff recommends alternative No. 2. A budget amendment is
attached to establish funding in the amount of $80,000.
Public Works Director Jim Davis explained that the traffic
study will be done in-house. The budget amendment is for
$80,000, which is approximately $5,000 more than the $70,000 for
the roadwork and the $4,149.53 for the signal poles. OMB
Director Joe Baird recommended that we add a little contingency
into the budget amendment for this project.
ON MOTION by Commissioner Scurlock, SECONDED by
Commissioner Bird, the Board unanimously approved
Alternative #2 and Budget Amendment #031 in the amount
of $80,000, as set out in the above staff
'recommendation.
Chairman Wheeler wanted to get the traffic Tight working at
Old Dixie Highway and 4th Street, and Director Davis explained
54
JAN 2 41989
BOD 75 rnE 7U2
AN 2 LI 1989
BOOK 75
F�JE 703
that the delay was because we were doing other intersection
improvements there and ran into a sensitive right-of-way
acquisition on one corner.
The Commissioners expressed their desire to have that Tight
working as soon as possible.
MOTION WAS MADE by Commissioner Bird, SECONDED by
Commissioner Eggert, that the Board authorized the
Engineering Dept. to activate the traffic signal at
Old Dixie Highway and 4th Street on a 3 -time mode.
Under discussion, Director Davis wanted to run this through
the Legal Department before activating the light.
THE CHAIRMAN CALLED FOR THE QUESTION. The Motion
was voted on and carried unanimously.
TO: Members of the Board
of County Commissioners
FROM: Joseph A. Baird
OMB Director
SUBJECT: BUDGET AMENDMENT
NUMBER:
031
DATE: January 12, 1989
Entry
Number
Funds/Department/Account Name
Account Number.
Increase
Decrease
1.
EXPENSE
•
SECONDARY ROAD CONSTRUCTION
Road and Bridge/Const. In Proci.
109-214-541-066.51
$80,000.00
$ 0
SECONDARY ROAD CONSTRUCTION
Reserves Reserve for Cont.
109-199-581-099.91
$ 0
$80,000.00
55
NEGOTIATIONS FOR ENGINEERING SERVICES - KINGS HIGHWAY
IMPROVEMENTS
The Board reviewed the following memo dated 1116/89:
TO: James E. Chandler,
County Administrator
THROUGH: James W. Davis, P.E.
Publicic Works
Direkt"co
FROM: James D. White, P.E.
Capital Project Manage
SUBJECT: Negotiations for Engineering Services
Project Announcement No. 461
Kings Highway Improvements and
Various Assessment Paving Projects
DATE: January 16, 1989
DESCRIPTION AND CONDITIONS
Staff has attempted to negotiate terms of an agreement for
services for the following projects with Kimley-Horn and
Associates:
Part 1 Special Assessment Paving
a) Walker Avenue(26th Street) from 66th Avenue west to
Village Green Phase II - approximately 0.50 miles
b) Cherry Lane (33rd Street) from 58th Avenue to 66th
Avenue - approximately 1.0 miles
c) R.D. Carter Road (1st Street SW from Kings Highway
(58th Avenue) to Monroe Road (66th Avenue)
approximately 1.0 miles.
Part 2
a) Improve, signalize and upgrade intersection of CR510 at
A -1-A.
b) Widen from two lanes to five lanes Kings Highway from
SR60 south to 12th Street, approximately 1.0 miles
Staff has been unable through negotiations to agree to a fee
considered acceptable for the services. A copy of the last fee
proposal is attached.
ALTERNATIVES AND ANALYSIS
The alternatives are as follows:
Alternative No. 1
Break off negotiations with Kimley Horn and initiate negotiations
with the second ranked firm (Gee & Jensen of Stuart) and/or the
third ranked firm (Marshall McCully & Associates of Vero Beach)
in an attempt to negotiate a more acceptable fee.
Alternative No. 2
Break off negotiations with Kimley Horn and re -advertise the
selection and generate a new short list to work from.
Alternative No. 3
Accept the fees proposed by Kimley Horn and draft an agreement
accordingly.
56
JAN 2 41589
BOCK. . F.fi E 704
Pr -
J989
BOOK
705
Alternative No. 4
Attempt to negotiate a contract as a work order under an existing
Master Contract Agreement.
RECOMMENDATIONS
It is staff's recommendation that Alternative #1 be approved by
the Board of County Commissioners and that staff move forward
with these projects.
Commissioner Scurlock did not understand why staff listed 4
alternatives when #1 is really our only option. He pointed out
our ranking process automatically gives us the option to go the
#2 firm if we are dissatisfied with negotiations with the first
ranked firm.
Public Works Director Jim Davis agreed that Alternative #2
should not have been listed as an alternative, but did feel that
the others were viable.
ON MOTION by Commissioner Scurlock, SECONDED by
Commissioner Eggert, the Board unanimously approved
Alternative #1, as recommended by staff.
REQUEST BY CITY OF VERO BEACH FOR ADDITIONAL FLORIDA BOATING
IMPROVEMENTS PROGRAM FUNDS FOR LIGHTING AT MacWILLIAMS PARK
The Board reviewed the following memo dated 1/17/89:
TO: James E. Chandler,
County Administrator
FROM: James W. Davis, P.E.,
Public Works Director
SUBJECT: Request by City of Vero Beach for Additional Florida
Boating Improvements Program Funds for Lighting of
MacWilliams Park
REF.LETTER: Clifford J. Suthard, City Director of Engineering
to Jim Davis dated 12-22-88
DATE: January 17, 1989
DESCRIPTION AND CONDITIONS
In Oct., 1986, the County Parks and Recreation Committee and
,Board of County Commissioners gave preliminary approval for
57
allocating $20,000 of the Florida Boating Improvement Program
(FBIP) for paving improvements to MacWilliams Park located east
of the Indian River, north of Beachland Blvd. The City has added
site lighting to the project and is requesting an additional
$9,650 from the FBIP funds. The balance of the fund as of
Jan. 13, 1989 is $131,788.90.
ALTERNATIVES AND ANALYSIS
The Parks and Recreation Committee considered this item during
its regular Jan. 12, 1989 meeting and approved the request.
Staff has no objection to the request, however, the Parks and
Recreation User Fee and Revenue Study previously approved by the
Board in May, 1988, did allocate the FBIP revenue for certain
river access projects listed in the Capital Improvement Program.
RECOMMENDATION AND FUNDING
Staff recommends that the Board approve FBIP funding in the
amount of $29,650 for the MacWilliams Park paving and lighting
improvements.
Attorney Vitunac inquired if the $131,000 balance of these
funds was set aside in Tallahassee for our use if we have a good
project, and Director Davis confirmed that it was.
ON MOTION by Commissioner Bird, SECONDED by
Commissioner Eggert, the Board unanimously
approved FBIP funding in the amount of $29,650
for the MacWilliams Park paving and lighting
improvements, as recommended by staff.
58
JAN 2 41999
Roor 15 FACE 706
JAE\21999
BOOK 75 f'rC,E 707
CHANGE ORDER #3 - KINGS HIGHWAY BRIDGE REPLACEMENT PROJECT AT
NORTH RELIEF CANAL
The Board reviewed the following memo dated 1/16/89:
TO: James E. Chandler,
County Administrator
THROUGH: James W. Davis, P.E.,
Public Works Directo
FROM: James D. White, P.E.
Capital Project Manage
SUBJECT: Change Order #3
Kings Highway Bridge.- Final Quantity Adjustment
DATE: January 16, 1989
DESCRIPTION AND CONDITIONS
The Kings Highway Bridge Replacement Project at the North Relief
Canal is complete. The construction contract was a unit price
contract where the contractor is paid according to measured
quantities of work in place. This measurement has been done and
as one might expect some items differ from the bid quantity.
Change Order #3 has been prepared to make the contract quantities
consistent with payment quantities so that final payment can be
made.
ATTACHMENT
Change Order # 3 with Engineers explanation of each change
RECOMMENDATIONS AND FUNDING
Staff recommends that the Board of County Commissioners authorize
the Chairman to execute the Change Order. No funding adjustments
will be required as the net effect of the Change Order As a cost
reduction of $3,979.30 on the contract.
ON MOTION by Commissioner Scurlock, SECONDED by
Commissioner Bowman, the Board unanimously approved
Change Order #3 on the Kings Highway Bridge Replacement
Project at the North Relief Canal with the net effect
being a cost reduction of $3,979.30 on the contract.
59
No.
CHANGE ORDER
3
Dated December 22, 1988
Owner's Project No. 88-40 Engineer's Project No. 88-167
Project Kings Highway Bridge Phase I
Owner Indian River County
Contractor Murphy Construction Co.Contract Date August 1, 1988
Contract Per Kings Highway Bridge Replacement at North Relief Canal
Nature of the Change:
Increases and decreases in contract quantity
of various contract items. Lump sum additions
to contract for grading at end bents.
Item
NO:
Descritption
Plan Revised Unit Change in
Qty. Qty. Price Contract Amt.
12. Prestressed Concrete 1950 L.F. 1795 L.F. 13.00 -2,015.00
Piling Furnished, 14" sq
13. Prestressed Concrte 1950 L.F. 1536 L.F. 8.50 -3,519.00
Piling Driven, 14" sq.
16. Guardrail 125 L.F. 100 L.F. 19.50 - 487.50
23. Sodding (Bahia) 600 S.Y. 978 S.Y. 2.40 + 907.20
25. Typs S Asphalt Concrete 80 TONS 133 TONS 85.00 +4,505.00
28. Const. Signs. (Post MTD.) 1620 E.D. 220 E.D. 1.16 -1,624.00
29. High Intensity Flashing 900 E.D. 0 E.D. 2.64 -2,376.00
Lights. (temp. Type B)
30. Barricade (Temp. Type III) 6' 360 E.D. 60 E.D. 2.90 - 870.00
33. Grading at End Bents 1 L.S. 1,500.00 +1,500.00
•
TOTAL GROSS INCREASE: -3,979.30
The changes result in the following adjustment of Contract Price and Time:
Contract Price Prior to this Change Order $ 277,823.44
Net (Increase) (Decrease) resulting from this Change Order 1,3.$7930
Current Price Including This Change Order . $ 273,844.14
Contract Time Prior to. this Change Order
Net (Increase) 4Beeeeeee} resulting from this
Change Order
Current Contract time including this Change
Order
75
1
76
Calendar. Days.
Calendar Days
Calendar Days
The above changes are approved:
The above changes are accepted:
m:n len Co
Amerce
Dale
Admin.
Legal
W GC
i-I7-
9ideel
DeeL fu)
11:5. fi
Nish Mar.
fp
AN 24 1989
L
60
ACCEPTED 8Y:
Date: - •:e2/1- D7
NO. ME 708
JAN 2 41989
BOOK 75 Du 0
KINGS HIGHWAY BRIDGE PHASE I
CHANGE ORDER NO. 3
EXPLANATION OF OVERRUNS AND UNDERRUNS
Item 12. Prestressed concrete piling furnished, 4" Sq.
Ordered length of piling was changed based on results
of test pile.
Item 13. Prestressed concrete piling driven, 14" Sq.
Quantity reflects ordered length of piling minus
cut-off lengths.
Item 16. Guardrails
Installation length revised to allow access to grove
property and canal maintenance track.
Item 23. Sodding (Bahia)
Revised quantity reflects additional sodding
required due to grading at end.bents.
Item 25. Type S asphaltic Concrete
The profile of the approach pavement overlay was based
on a survey of the existing pavement profile. Subsequent
to the preparation of contract documents, and prior to
commencement of the construction contract, asphaltic
concrete was placed at the north end of the existing
structure to improve riding qualities. This required
raising the profile of the contract approach pavement
overlay by approximately one inch which resulted in
the considerable overrun.
Item 33. Addition to the contract for grading at the end bents.
This item of work was ommitted from the original
contract.
Item 28, 29, And 30.
Responsibility for the performance of these items was
taken over by County forces after the start of
construction, at the request of Indian River County
Officials.
INDIAN RIVER BOULEVARD, PHASE III - ENGINEERING SERVICES CONTRACT
The Board reviewed the following memo dated 1117/89:
TO: James E. Chandler,
County Administrator
THROUGH: James W. Davis, P.E.,
Public Works Director
FROM: James D. White, P.E.
Capital Project Manager
SUBJECT: Indian River Boulevard, Phase
Engineering Services. Contract
Boyle Engineering Corp.
DATE: January 17, 1989
DESCRIPTION AND CONDITIONS
Staff has negotiated an Amendment to the existing professional
services contract for the final completion plans and
specifications for subject project including follow through of
permitting application for the modified alignment. Three copies
of the contract are attached. Because of the delays in the
project, the Engineer has submitted a request for release of
retainage (also attached).
61
RECOMMIENDATIONS
It is staff's recommendations that the Chairman be authorized to
execute the contracts and approve release of the Engineer's
retainage to date. This will allow the Project to move forward
to an early summer construction start. Funding to be from
District 5 Road impact fees and Secondary Road Trust Fund. The
project account is Fund 309.
ON MOTION by Commissioner Scurlock, SECONDED by
Commissioner Eggert, the Board unanimously accepted
staff's recommendation to approve Amendment No. 3 of
the Professional Engineering Services Agreement with
Boyle Engineering; authorized the release of the
Engineer's retainage to date with funding to be from
District 5 Road Impact Fees and Secondary Road Trust
Fund (project account fund #309); and authorized the
Chairman to execute the contracts and the release.
AGREEMENT AMENDMENT #3 IS ON FILE IN THE OFFICE OF THE CLERK TO
THE BOARD
SURPLUS PROPERTY - UTILITIES DEPARTMENT LOCATION: OSLO ROAD
AREA
The Board reviewed the following memo dated 12/22(88:
DATE: DECEMBER 22, 1988
TO:
THRU:
FROM:
WILLIAM G. COLLINS, I
ACTING COUNTY ADMINi TSR
TERRANCE G. PINTO
DIRECTOR OF UTILITY
//SERVICES
HARRY E. ASHER /Ow.
ASSISTANT DIRECTOR OF ADMINISTRATION
DEPARTMENT OF UTILITY SERVICES
SUBJECT: UTILITIES DEPARTMENT - SURPLUS PROPERTY
LOCATION: OSLO ROAD AREA
BACKGROUND:
Attached is a map showing property acquired by the Department of
Utility Services with the acquisition of Treasure Coast Utilities,
Inc.
62
JAN 241989
mac,5 w,E..110
JAN 2 41989
BOOK 75 f4E 711
There is no need within the Utilities Master Plan for this property.
The Department of Utility Services would have requested the property
to be declared surplus but for a request from the Recreation
Department that it be retained.
With the clean-up undertaken at Code Enforcement's request as part
of the Oslo Road cocaine crackdown, the lots were cleared by the
Road and Bridge Division at a cost to Department of Utility Services
of $10,658.70. With this expense, Utility Services believes the
lots should be declared excess property.
RECOMMENDATION:
The staff of the Department of Utility services recommends that the
Board of County Commissioners approve a declaration of excess
1 property and proceed with the disposal of these lots.
Commissioner Eggert wondered if Parks & Recreation Board had
any interest in this property, and Commissioner Bird advised that
they did not.
ON MOTION by Commissioner Scurlock, SECONDED by
Commissioner Eggert, the Board unanimously approved
a declaration of excess property and authorized staff
to proceed with the disposal of these Lots.
SERVICE BILLING AGREEMENT BETWEEN INDIAN RIVER COUNTY AND SEA
OAKS UTILITIES, INC.
The Board reviewed the following memo dated 1/12/89:
DATE: JANUARY 12, 1989
TO:
THRU: TERRANCE G. PINTO
DIRECTOR OF UTILIT
FROM: HARRY E. ASHER
ASSISTANT DIREC
DEPARTMENT OF U
JAMES E. CHANDLER
COUNTY ADMINISTRATOR
CES
R OF ADMINISTRATION
ILITY SERVICES
SUBJECT: BILLING AGREEMENT BETWEEN INDIAN RIVER COUNTY
AND SEA OAKS UTILITIES, INC.
BACKGROUND:
With the Indian River County purchase of the North Beach Water
Company, Inc., Indian River County agreed to continue to perform the
monthly billing for the Sea Oaks Utilities, Inc. sewer customers,
for which service Indian River County receives 10% of the billed
amounts.
63
During the closing procedures for the North Beach Water Company,
Inc., this agreement was inadvertently overlooked.
The agreement has been reviewed and approved by all departments.
RECOMMENDATION:
The staff of the Department of Utility Services recommends that the
Board of County Commissioners approve the attached agreement for
execution.
ON MOTION by Commissioner Scurlock, SECONDED by
Commissioner Eggert, the Board unanimously approved
the Service Billing Agreement for Sea Oaks Utilities,
Inc., and authorized the Chairman's signature, as
recommended by staff.
AGREEMENT WILL BE PLACED ON FILE IN THE OFFICE OF THE CLERK TO THE
BOARD WHEN FULLY EXECUTED AND RECEIVED
GIFFORD AREA SEWER PROJECT - CHANGE ORDER NO. 2 - EFFLUENT
DISPOSAL SYSTEM CONTRACT #2
The Board reviewed the following memo dated 1/11/89:
DATE: JANUARY 11, 1989
TO: JAMES E. CHANDLER
COUNTY ADMINISTRAT'R
THRU: TERRANCE G. PINTO
DIRECTOR OF UTILI 'ERVICES
FROM: ERNESTINE W. WILLIAMS �(41
MANAGER OF PROJECT ADMINISTRATION
DEPARTMENT OF UTILITY SERVICES
SUBJECT: CHANGE ORDER NO. 2 - GIFFORD AREA SEWER PROJECT
IRC PROJECT NO. US -85 -08 -ED - EFFLUENT DISPOSAL SYSTEM
CONTRACT #2 - INCLUDING CONSTRUCTION, INSPECTION, AND
ENGINEERING SERVICES
BACKGROUND:
Recently, Farmer's Home Administration (FmHA) approved an additional
$450,000.00 loan to purchase Bent Pine's Utility System and to tie
it in to the Gifford Area Sewer System. The contractor is ready to
begin construction to tie in to the Gifford System.
64
JAN 2 4 1989
BOOK 5 EACH 712
r
BOOKr
JAN 2 . 1989 tF�r,�
ANALYSIS:
The increase in contract price for construction to tie in Bent
Pine's System to the Gifford System is $190,687.50 for a revised
contract amount of $470,445.00.
Also, based on total contract price, (as -indicated in Attachment I),
•Inspection Services are adjusted downward by $626.41 for a revised
contract amount of $156,310.04; and, Engineering Services are
adjusted upward by $10,838.43 for a revised contract amount
of $431,713.43.
RECOMMENDATION:
The Farmer's Home Administration (FmHA) has approved the additional
loan. The staff of the Department of Utility Services recommends
the Board of County Commissioners approval of Change Order No. 2.
ON MOTION by Commissioner Scurlock, SECONDED by
Commissioner Bird, the Board unanimously approved
Change Order No. 2, as set out in the above staff
recommendation.
RESIDENT INSPECTION SERVICES AND ENGINEERING SERVICES PARTS OF
CHANGE ORDER NO. 2 IS ON FILE IN THE OFFICE OF THE CLERK TO THE
BOARD
65
w:LLER -8& MOLER
r'otrn t'rn IA 424.7
(Rev. 6-1 I -(l0)
Dec 21,88 15:04 No.002 P.U4
TEL No .1-407-589-2742
uNITE0 STATES DEPARTMENT OF AORICULTURL FORM APPROVED OMR No. 0575-0041
• FARMERS HOME ADMINISTRATION OROER NO.
2
CONTRACT CHANCE ORDI' R
DATE 32-21-88
STATE Florida
CONTHACY Fora Indian River County Project #USS5-08-ED
Gifford Area Sower Project Contract #2 Effluent Disposal
OWN6a
Indsnn River County Board of County Commissioners'
COUNTY
Indian River
ro A.O. H. Underground, Inc :................ . .....__..._.........._..._.._
(Contu,cor)
You are hcc,•by requested to comply with the following changes from the contract plana and specifications: .
Description of Changes
(Supplemental Plans and Specifications Attached)
DECREASE
in Contract Price
INCREASE
in Contract Price
See Attnched Item Numbers
•
JUSTIFICATION:.
Soe Attfie bed
TOTALS
$
190,687.50
$ 190,687.50
NET 4:HANGN IN CONTRACT PRICE $ $ 1,90 L613,7.,50
-
The amount of the Contract will bo (dettvei (lncreasedl By The Sum Of: One llundred Ninth► 'Thousand,
Six Hundred Eighty Seven and 50/100
Dollars ($ . 190,687.50 ).
The Contract Total Including this and previous Change Orders Will 130: Pour llundred Sevonty Thousand
Pour Hundred Forty Five and 00/100
' Dollars ($ 4 70 , 4115j . Qe -- . 4,43 ki
The Contract Period Provided for Completion Will Be (Increased) OXFAM (WAR.%
22 h
This document will become a supplement to the contract and all provisions will apply hereto. (11hr�1.1 17, • t3���
,,.. ll r=cf3. a 8'
Requested r' e, eat/ex./4:4_, /- c y-
Recommended
(Owns)
(Ownoria A►ehlt.ct/$qsin err)
Accepted
(Cont►eefer)
Approved 1ty IrrnHA ' '
(Name and Title) (hale)
This information will by used u record of env
changes to the original construction contract.
* U.11.GPO;105L4564.002t 1510
JAN 2 41989
Number copler requlreds 4
Time to completes 30 min..
No further montes or other benefits may be pale out under this
program unless this report Is completed and was as required toy
existing law and regulations (7 C.F.R. Part 1924). •
YO.cit.ion ri
66
�•✓' PmHA 424-7 (Rev. 6.11.80)
PAciF. 714
, 'J 2 196
CONTRACT CHANGE ORDER
CHANGE ORDER NO. 2 Previous CONTRACT PRICE 279, 7.5'
PATE': REVISED CONTRACT PRICE 470,445,00
JOS NAME n an iver CountyrroJectinISO 5 -08 -ED
or rea ewer Project ontract 1/2 Effluent Diarosal Syatem
BOOK 15 [A, 7 .5
Page 1
of 2
OWNER:
, • ,
• .
ITEM
DESCRIPTION
UNIT
PRICE
Previous
UNITS
Previous
TOTAL
PRICE
UNIT
CHANGE
PRICE
CHANGE
REVISED
TOTAL.
PRICE
1..
Mobilization
Lump Sum
Lump Sum
9,400.00
•L.S.
+5,600.00
15,000.00
2.
Clearing & Hauling
Lump Sum
Lump Sum
22,000.00
-
-
22,000.00
S. of N. Relief
1
Canal
3.
Clearing & Hauling
Lump Sum
Lump Sup
2,500.00
-
-
2,500.00
N. of N. Relief
Canal
4.
16" Dia. Reclaimed
27.00
4500 LF
121,500.00
-
-
121,500.00
Water Force Main
5.
8" Dia. Reclaimed
11.50
1800 LF
20,700.00
-
-
20,700.00
Water Force Main
6.
Lateral "H" Aerial
Lump Sum
Lump Sup
37,500.00
37,500.00
Canal Crossing•
-•
-
7.
N. Relief Canal
Lump Sum
Lump Sun
50,000.00
-
n
50,000.00
Aerial Crossing
8.
16" Dia. Butterfly
2,041.25
2
4,082.50
-
-
4,082.50
Valves
9.
8" Dia. Gate Valve
575.00
1
575.00
-
-
575.00
10.
Seed & Mulch
1.00
6000 LF
6,000.00
-
-
6,000.00
11.
Sod
5.00
300 LF
1,500.00
-
-
1,500.00
12.
Monitor Well
1,000.00
4
4,000:00
-
-
4,000.00
Complete
13.
Florida Sales Tax
Lump Sum
0
Zero
-
-
Zero
As Applies To This
Contract
14.
8" Dia. PVC DR21
11.50
-
-
+5750
+66,125.00
66,125.00
Sewer Force Main
L.F.
15.
Sewage Pumping
Lump Sum
-
-
+LS
+55,000.00
55,000.00
Station Complete
i
16.
14' to 16' Manhole
2,000.00
--
+1
+2,000.00
2,000.00
17.
6"0 PVC DR21
1.1.00
-
-
+1000
+11,000.00
11,000.00
Sewer Force Main
L.F.
67.
•
r
Page 2 of_
CONTRACT CHANGE ORDER
"CHANGE ORDER NO. - __ -- —_.Previous CONTRACT PRICE 279,75
75-0
DATE: REVISED CONTRACT PRICE ll7 ,445.E
JOS NAME Iiidia'an (fiver County Project #US85-08-ED -
Gi ford Area rawer Project Z retract #2 Effluent Disposal System
Board of County Commi=sioners
OWNER:
In•ian •j.ver ount
GIFFORD AREA SEWER PROJECT - CHANGE ORDER #2 - SEWAGE
COLLECTION/TRANSMISSION SYSTEM
The Board reviewed the following memo dated 1/16/89:
DATE: JANUARY 16, 1989
TO: JAMES E. CHANDLER
COUNTY ADMINISTRATOR
THRU: TERRANCE G. PIN
DIRECTOR OF UT
VICE
FROM: ERNESTINE W. WILLIAMS
MANAGER OF PROJECT ADMINISTRATION
DEPARTMENT OF UTILITY SERVICES
SUBJECT: CHANGE ORDER NO. 2 - GIFFORD AREA SEWER PROJECT
CONTRACT #3 - IRC PROJECT NO. US -85 -07 -CCS
SEWAGE COLLECTION/TRANSMISSION SYSTEM
BACKGROUND:
During field excavation to install the gravity sewer line at 38th
Place and 19th Avenue, it was discovered that the existing 8"
68
JAN 241900
ROOK 75 F'GE 716.
A...........................—...:-....4
i
Previous
REVISED
UNIT
Previous
TOTAL
UNIT
PRICE
TOTAL
ITEM
DESCRIPTION
PRICE
UNITS
PRICE
CHANGE
CHANGE
_PRICE
18.
Clearing & Hauling C
Lump Sum
-
-
+11.S.
+ 8,000.00
8,000.00
Bent Pines
..
19.
6" Dia. Force Main
Lurnp Sum
-
-
+1.181
+35,000.00
35,000.00
Canal Crossing of
Lateral "0" Canal
,1•
20.
8"0 Plug Valve
1200.00
-
-
+1
+ 1,200.00
1,200.00
21.
6"0 Plug Valve
800.00
-
-
+1
+ 800.00
800.00
22.
Seed & Mulch for
0.75
-
-
+6750
+ 5,062.50
5,062.50
Sewer Force Main
L.F.
Restoration
-
23.
12"0 D.I.P. Gray.
60.00
-
-
+15 L.F.
+ 900.00
900.00
Sewer, i4'-16' Deep
__
TOTAL:
190,687.50
470,445.00
GIFFORD AREA SEWER PROJECT - CHANGE ORDER #2 - SEWAGE
COLLECTION/TRANSMISSION SYSTEM
The Board reviewed the following memo dated 1/16/89:
DATE: JANUARY 16, 1989
TO: JAMES E. CHANDLER
COUNTY ADMINISTRATOR
THRU: TERRANCE G. PIN
DIRECTOR OF UT
VICE
FROM: ERNESTINE W. WILLIAMS
MANAGER OF PROJECT ADMINISTRATION
DEPARTMENT OF UTILITY SERVICES
SUBJECT: CHANGE ORDER NO. 2 - GIFFORD AREA SEWER PROJECT
CONTRACT #3 - IRC PROJECT NO. US -85 -07 -CCS
SEWAGE COLLECTION/TRANSMISSION SYSTEM
BACKGROUND:
During field excavation to install the gravity sewer line at 38th
Place and 19th Avenue, it was discovered that the existing 8"
68
JAN 241900
ROOK 75 F'GE 716.
BOOK 7 ESE 71 I
diameter water main is in direct conflict with the proposed sewer
line. This situation requires that the 8" diameter water main be
raised to accommodate the installation of the sewer line. The cost
to do this is $1,200.00.
Also, field excavation for gravity sewer' on the west side of U.S.
#1, South of 41st Street, uncovered a Southern Bell duct run. This
duct run includes a fiber optic cable. To construct the gravity
sewer, extreme caution must be used during excavation. This
includes stainless steel bands around ducts at all locations aroundwhere
duct bank is exposed, dewatering, and possibly hand -digging
the fiber optic cable. The additional cost for this construction is
$7,030.00.
ANALYSIS:
The increase in contract price to make these necessary changes is
$8,230.00.
RECOMMENDATION:
Charles Hudnell of Farmer's Home Administration (FmHA), West Palm
Beach, has verbally given authorization to proceed with this change
order.
The
ofstaff
CountyfCommissionersDepartment
approvalUtility
ChangeServices
recommends
OrderNo.
the Board2.
ON MOTION by Commissioner Scurlock, SECONDED by
Commissioner Bird, the Board unanimously approved
Change Order #2, as set out in the above staff
recommendation.
69
•
i .:or
6-11-80) 24-7
i
11 FORM APPROVED OMB No. 0571.0043
UNITED STATES DEPARTMENT OF AGR. .LTURL t ORDER NO.
FARMERS' HOME ADMINISTRATION . I
CONTRACT CHANGE ORDER
Farmers Home Administration Funding
2
DATE
12112/88
CONTRACT FOR
Gifford Area Sewer Prosect. Contract No. 3
Board of County Commissioners
OWNER
To .
(Conrr.Uor)
You are hereby requested to comply with the following changes from the contract plans and specifications:
Douglas N. Higgins, Inc.
STATE
Florida
COUNTY
Indian River
Description of Changes
(Supplemental Plans and Specifications Attached)
See Attached Item Numbers 96,97
JUSTIFICATION:.
DECREASE
in Contract Price
INCREASE
in Contract Price
TOTALS
NET CHANGE IN CONTRACT PRICE
SEE ATTACHED
3
$
—0—
. 70.-
$
8,230.00
The amount of the Contract will be (flietbeased) (Increased) By The Sum Of:
Hundred Thirty and 00/100
The Contract Total Including this and previous Change Orders Will Be:
Eight Hundred Ninty and 04/100
Eight Thousand Two
whim (S- 8,230.00 ).
Five million Eighty Thousand
DoUars (S' 5,080,890.04
).
The Contract Period Provided for Completion Will Be (iccractsttdb(Dtmsadd) (Unchanged): Days
This document wil become a supplement to the contract and all provisions will apply hereto.
Requested
(Owner)
Approved By FmHA..—
(Name and Tide)
-a -r
•
(D.1.)
This Information will be used es record of any
changes to the original construction contract.
U.S OPO:1101.514-0psit570
JAN 2 4 `V9 $
Hummer copies required: 4
Time to completet 30 min.
No further monies or other benefits may be pil
program unless this report Is completed and file
existing law and regulations 17 C.F.R. Part 11/4
Position 6
70
FmHA 424-7 (R it &
a"f'
BOOK . 5 f„, L 718
JAN 2 4 1989
•
EOOK. 75 FnE 719
CONTRACT CHANCE ORDER
.CHANGE ORDER NO. 2 Previous CONTRACT PRICE 561,72 0.0
DATE: 12/17/88 REVISED CONTRACT PRICE 5,b+896.04
JOB NAME Gifford Area Sewer Prosect_ Contrast Nn- 1-_ beware Cntlerttnn/Transmtssinn System
OWNER:
Indian River County Board of County Commissioners,
•
UNIT
ITEM DESCRIPTION PRICE
"Previous
•Previous
UNITS
TOTAL
PRICE
UNIT
CHANGE
PRICE
CHANGE
REVISED
TOTAL
PRICE
1. MOBILIZATION $ 80,000.00
LS
80,7 00.00
-
-
80,700.00
8" DIA GRAVITY
2. SEWER (0' - 6') 11.00
56920
LF
626,120.00
-
-
626,120.00
8" DIA GRAVITY
3. SEWER (6'- 8') 13.00
22775
LF
296,075.00
-
-
296.075.00
8" DIA GRAVITY
4. SEWER (8' - 10') 20.00
12500 ,
LF
250,000.00
--
--
250.000.00
8" DIA GRAVITY
5. SEWER (10' - 12') 24.00
5650
LF
135,600.00
--
--
135,600.00
8" DIA GRAVITY
6. SEWER (12' - 14') 32.00
725
LF
23,200.00
--
--
23,200.00
10" DIA GRAVITY
7. SEWER (0' - 6') 16.00
160
LF
2,560.00
--
--
2,560.00
10" DIA GRAVITY
8. SEWER (6' - 8') 20.00
160
LF
3,200.00
--
--
3,200.00
. 10" DIA GRAVITY
9. SEWER (8' - 10') 24.00
1425
LF
34,200.00
• --
--
34,200.00
10" DIA GRAVITY
10. SEWER (10' - 12') 28.00
2250
LF
63,000.00
--
--
63,000.00
10" DIA GRAVITY
11. SEWER (12' - 14') 40.00
655
LF
26,200.00
--
--
26,200.00
• 12" DIA GRAVITY
12. SEWER (8' - 10') 30.00
1905
LF
57,150.00
--
--
57,150.00
12" DIA GRAVITY
13. SEWER (10' - 12') 38.00
1900
LF
72,200.00
--
--
72,200.00
12" DIA GRAVITY
14. SEWER (12' - 14') 48.00
105
LF
5,040.00
--
--
5,040.00
15. MANHOLES (0' - 6') 800.00
227.
181,600.00
-
-
181,600.00
16. MANHOLES (6' - 8') . 900.00
67
60,300.00
--
--
60f300.00
17. MANHOLES (8' - 10') 1,050.00
37
38,850.00
--
--
38,850.00
18. MANHOLES (10' - 12') 1,200.00
23
27,600.00
--
--
27,600.00
19. MANHOLES (12' - 14') 1,500.00
6
9,000.00
--
--
9,000.00
DROP MANHOLES
20. (0' - 6') 1,000.00
2
2,000.00
--
--
2,000.00
DROP MANHOLES
21. (6' - 8') 1,200.00
7
8,400.00
--
--
8,400.00
1 DROP MANHOLES
22. (8' - 10') 1,400.00
3
4,200.00
--
--
4,200.00
DROP MANHOLES
23. (10' - 12') 1,600.00
17
27,200.00
--
--
27,200.00
i
71
Page
of
CONTRACT CHANGE ORDER
CHANGE ORDER NO. 2 Previous CONTRACT PRICE 1,072,.660.04
DATE: 17/12/RR REVISED CONTRACT PRICE 5 080,1190.0.4
30R NAME Gifford Area Sewer Prosect Contract No. 3, Sewage Collection/Transmission System
OVER:
Indian River CountY Board of County Commissioners
ITEM
DESCRIPTION
iREVISED
UNIT
PRICE
Previous
UNITS
Previous
TOTAL
PRICE
UNIT
CHANGE
PRICE
CHANGE _PRICE
TOTAL
24.
DROP MANHOLES
(12' - 14')
1,800.00
5
9,000.00
--
--
9,000.00
25.
PUMP STATION #1
54,000.00
LS
54,000.00
--
--
54,000.00
26.
PUMP STATION #la
48,000.00
LS
48.000.00
--
--
48,000.00
27.
PUMP STATION 12
52,000.00
LS
52,000.00
--
--
52,000.00
28.
PUMP STATION N3
50,000.00
LS
50.000.00 ,
--
-- _
50,000.00
29.
PUMP STATION #4
58,000.00
LS .
58.000.00
--
--
58,000.00
301.
PUMP STATION #5
44,000.00
LS _
44.000.00,
--
-- _
44,000.00
31.
PUMP STATION N6
66,000.00,
LS
66.000.00
--
--
66,000.00
. 32.
PUMP STATION N7
49,000.00
LS
49.000.00
--
--
49,000.00
33.
PUMP STATION 18
14,000.00
LS
54.000.00
--
--
54,000.00
34.
'6" DIA FORCE MAIN
11.00
2507
LF
27,577.00
-
.-
27,577.0(
35.
.10" DIA FORCE
MAIN
14.00
4800
LF
67200.00
--
--
67,200.00
36.
12" DIA FORCE
MAIN
16.00
20300
LF
324,800.00
--
--
324,800.00
37.
14" DIA FORCE
MAIN
•
25.00
6650
LF
166,250.00
--
--
166,250.00
38.
16" DIA FORCE MAIN
28.00
Zero
Zero
-
-
ZERO
39.
18" DIA FORCE MAIN
• 36.00
755 LF
_ -27,180.00
--
--
27,180.00
40.
4" PVC LATERALS
(0' - 8')
250.00
1150
LF
287,500.00
--
--
287,500.00
41.
4" PVC LATERALS
DEEP CUT (8.)
380.00
680
LF
258,400.00
--
--
258,400.00
42.
6" PVC LATERALS
(0' - 8')
300.00
85
LF
25,500.00
--
--
25,500.00
43.
6" PVC LATERALS
(8.)
440.00
85
37,400.00
--
--
37,400.00
44.
6" DIA PLUG VALVE
800.00
3
2,400.00
--
--
2,400.00
45.
10" DIA PLUG VALVE
1,600.00
1
1,600.00
--
--
1,600.00
46.
12" DIA PLUG VALVE
2,100.00
4
_ 8,400.00
--
--
8,400.00
47.
14" DIA PLUG VALVE
2,800.00
3
8,400.00
--
--
8,400.00
72
LAN 2 4 1969
eOGK 75 ME 720
,JAN' `0:3
CONTRACT CHANGE ORDER •
CHANGE ORDER NO. 2
DATE: 12/12/88
JOS NAME Gifford Area Sewer Pr ^sect Contract No, T_ Sewage Collection/Transmission System
BOOK10 rl\r�E 'moi tru�
Page H of_,_e�.
Previous CONTRACT PRICE_5,072, 0.
REVISED CONTRACT PRICE 5,M0,89-0.04
OWNER:
Indian River County Board of County Commissioners
i
UNIT
ITEM. DESCRIPTION PRICE
"
Previous,TOTAL
UNITS
Previous
PRICE
UNIT
CHANGE
PRICE
CHANGE
REVISED
TOTAL
PRICE
48. 16" DIA PLUG VALVE 3,500.00
Zero
Zero
-
-
ZERO
49. 18" DIA PLUG VALVE 4,500.00
1
4.500.00
--
--
4,500.00
RD BORE -COMPLETE FOR
50. FM & US1 @ 42nd ST 20,000.00
LS
20.000.00
--
--
20,000.00
RD BORE -COMPLETE FOR
51. GRAV. SEWER Q 42nd ST. 20,000.00.
LS
20.000.00
--
--
20,000.00
RD BORE -COMPLETE FOR
GRAV. SEWER US 1 &
52. 42th STREET 20,000.00
LS
20,000.00
--
--
20,000.00
BORE -COMPLETE FOR
53. FM e FEC RR 35,000.00
LS
35.000.00
--
--
35,000.00
54. 49th ST CANAL X-ING 4,000.00
LS
4.000.00
--
--
4,000.00
NON -PVD COUNTY ROAD
SUBGRADE RESTOR.
55. (20' WIDE) 5.50
28075
LF
154,412.50
_
--
154,412.50
NON -PVD COUNTY ROAD
SUBGRADE RESTOR.
56. (22' WIDE) 6.00
3000
LF
18,000.00
-
__
18.000.00
ITEMS 57 THRU 60 TO BE PAID WITH INDIAN RIVER COUNTY FUNDS
EXIST. COUNTY ROAD
RECONST. (TYPE "A")
61. (0' - 6' DEEP GS) • 16.00
18200
LF
291,200.00
--
--
291,200.00
EXIST. COUNTY ROAD
RESTOR (TYPE"B")
62. (6' + DEEP GS) 19.00
17105
LF
324,995.00
-
- :)324.995.00
NON -COUNTY PAVING
.63. RESTORATION • 12.00
1950
LF
23,40.0.00
--
--
23,400.00
TRENCH/PAVING
64. RESTORATION 20.00
825
LF
16,500.00
--
--
16,500.00.
65. PVD DRIVE RESTOR. 6.00
2200 LF
13,200.00
--
--
13,200.00
66. FDOT PAVEMENT RESTOR. 25.00
650 LF
16,250.00
--
--
16,250.00
5' WIDE SIDEWALK
67. RESTORATION 12.00
1830 LF
21,960.00
--
--
21,960.00
8" WIDE SIDEWALK
68. RESTORATION 18.00
1000 LF
18,000.00
--
--
18,000.00
69. SEED & MULCH 0.50
49000
LF
24,500.00
--
--
24 500.00
FLORIDA SALES TAX AS
APPLIES TO THIS
70. CONTRACT 60,000.00
LS
20,000.00
-
- .)
20,000.00
73
1.9.3 Change Orders
•
Page 5 of
CONTRACT CHANGE ORDER
CHANGE ORDER NO. 2 Previous CONTRACT PRICE 50072,660.04
DATE: 12/12/88 REVISED CONTRACT PRICE 5,00,890.04 -
JOB NAME Gifford Area Sewer Prosect Contract No. 3. ewaae Collection/Transmission System
OWNER:
Indian River County Board of Countv Commissioners
VI
JAN 2 41989
6.__
74
BOOK 75 FK;, -.722
ITEM
DESCRIPTION
i
UNIT
PRICE
Previous
UNITS
Previous
TOTAL
PRICE
UNIT
CHANGE
PRICE
CHANGE
REVISED
TOTAL
PRICE
71.
SOD
2.75
3,000•Y•
8,250.00
-
-
'
8,250.00
72.
(1) SET SPARE PARTS
FOR P.S. M1
3,100.1
LS
3,100.19
-
•-
•
3,100.:9
73.
(1) SET SPARE PARTS
FOR P.S. MIA
3,100.1
•LS
3,100.'19
-
-
3,100.:9
74.
(1) SET SPARE PARTS
FOR P.S. N2
1,410.43,
LS
1,410.43
-
-_
1,410.=3
75.
(1) SET SPARE PARTS
FOR P.S. 13
1,410.4A
LS
1,410.43
-
•
-
1,410.43
•
76.
(1) SET SPARE PARTS
FOR P.S. M4
3,100.19
LS
3,100.19
-
-
3,100.19
77.
(1) SET SPARE PARTS
FOR P.S. 15
1,410.43.
LS
1,410.43
-
,-
1,410.43
78.
(1) SET SPARE PARTS
FOR P.S. M6
3,100.19
LS
3,100.19
-
-
3,100.19
79.
I
'
(1) SET SPARE PARTS
FOR P.S. 17
1,410.41
LS
1,410.43
-,-
1,410.43
80.
(1) SET SPARE PARTS
FOR P.S. #8
•
2,709.74
.LS
2,709.76
-
-
2,709.76
81.
CASING INSULATORS
FOR 12"P CARRIER PIP
130.3.
46
5,993.80
-
-
-
5 9' .60
82.
CASING INSULATORS
FOR 8"0 CARRIER PIPE.
. 122.5Q
43
5,267.50
-
-
5,267.50
83.
EXIST COUNTY ROAD
RECONSTRUCT (TYPE"A")
(S.Y. IN EXCESS OF
18' WIDE
3.451
4,000
13,800.00
-
-
.-
•
13.800.00
15,000.00
84.
EXIST. COUNTY ROAD
RECONSTRUCTION
(TYPE"B") (S.Y. IN
EXCESS OF 18' WIDE)
10.OQ
1,500
15,000.00
,' -
85.
ROAD RESTORATION
FOR TRUCK TRAFFIC ON
OLD DIXIE HIGHWAY
37.88
4.595
174.058.60•
+ _ -
-
174L058.60
86.
ROAD RESTORATION
FOR TRUCK TRAFFIC
ON LINDSEY ROAD
36.90
385
14,206.50
-
-
14,206.50
•
VI
JAN 2 41989
6.__
74
BOOK 75 FK;, -.722
SAN 4e 989
1.9.3 Change Orders
• CONTRACT CHANGE ORDER
• CHANGE ORDER NO. 2 Previous CONTRACT PRICE 5;072, q60.04
DATE: 12112/88 REVISED CONTRACT PRICE 5.,.080,890.04
JOB NAME Gifford area Sewer Proiect Contract No. 1. Sewage Collection/Trinsmission System
75
F•ALE 723
Page
6
of
OWNER:
Indian River County Board of County Commiissioners
ITEMS Pp THRU #95 TO BE PAID WITH INDIAN RIVER COUNTY FUNus+
•REVISED
96.
Raise 8"0 Water Main
in Conflict w/Gravity
Sewer 38th P1 & 19th
Ave.
DESCRIPTION
►
UNIT
PRICE
Previous,TOTA
UNITS
F
Prevy ous
PRICE
UNIT
CHANGE
PRICE
CHANGE
TOTAL
PRICE
ITEM
87.
TRAFFIC CONTROL
FOR LINDSEY ROAD
LS
LS
1,271.90
-
-
1,271.90
88.
6" 0 PVC WATER MAIN
12.00
320 LF.
3,840.00
-
-
.3,$40.00
89.
1"0 WATER SERVICE
LATERALS
100.00
10
1,000.00
300.00
-
-
- _
-
1,000.00
300.00
90.
REMOVE & RELOCATE
FIRE HYDRANT
LS
LS
91.
REMOVE AND PROPERLY
DISPOSE OF UNDERGROUND
FUEL TANKS _
1,000.00
, 2
2,000.00
-
. -
2,000.00
ITEMS Pp THRU #95 TO BE PAID WITH INDIAN RIVER COUNTY FUNus+
96.
Raise 8"0 Water Main
in Conflict w/Gravity
Sewer 38th P1 & 19th
Ave.
LS
0
-
+LS
+1,200.00
1,200.00
97.
Additional Unit Price
Cost of 8"0 Gravity
Sewer (6'-8') within
4' of Fiber Optic
along US #1 (Duct
Bank)
19.00
Per L.F.
•_
+370
+7_010 nn
7 din nn
5,080,890.1
+8,230.00
TOTAL:
75
Justification for Contract Change Order #2
Gifford Area Sewer Project, Contract #3
Farmers Home Administration Funding
A. Raise Water Main on 38th Place -
Field excavation during the construction of the gravity sewer
line north of 38th Place on 19th Avenue uncovered the 8"
diameter water main with approximately 4' of cover. As -built
drawings of this water main indicated that 3' of cover could
have been expected. The existing water main is in direct
conflict with the proposed sewer line requiring the 8" diameter
water main to be raised, at a cost as reflected in Item #96.
B Additional Cost to Protect Southern Bell Duct Run & Fiber
Optic Cable while Constructing 8" Diameter Gravity Sewer on
West side of U.S. Highway #1, South of 41st Street' -
Field excavation for gravity sewer_ along U.S. Highway #1
uncovered a Southern Bell Duct Run. This duct run includes a
fiber optic cable. The location and content of the duct run
differs materially from information provided by Southern Bell
as to the locations of their existing underground utilities.
The actual location of the duct run is in conflict with the
proposed 8" diameter gravity sewer. To construct the gravity
sewer, additional care must be given during excavation. This
care includes, but is not limited to, stainless steel bands
around ducts at all locations where duct bank.is exposed. The
Contractor anticipates they will now have to dewater and hand
dig around the fiber optic cable. This will increase time of
constructing the 8" diameter gravity sewer. Thisadditional
cost is reflected in Item #97.
76
JAN 2 4. 'j9
•
B00K 75 friE 724
JAN
BOOK 75
FACE 7;u
FIREFIGHTERS FAIR AGREEMENT
Commissioner Bowman asked if this agreement had been
reviewed by the Risk Manager, and Attorney Vitunac advised thafj
Mrs. Tillman provided the liability requirements and added some
liability requirements on cars. The County will have fire and
liability coverage of $500,000 per person and $1 -million per'
accident, which is just for the firefighters themselves. The
firefighters are required to have the Strates Amusement Company
carry a $1 -million to $5 -million liability policy. In addition,
the County is co-insured. He felt the County is covered.
Commissioner Bowman stated that she was satisfied if
Attorney Vitunac was satisfied, and Attorney Vitunac said he
would make sure that the agreement is run by Mrs. Tillman again
to make sure that her name is on it before the Chairman signs it.
Attorney Vitunac pointed out that Commissioner Bird has
raised the ante that the County gets this year from $5,000 to
$9,000. Every year we are getting a little more, and every year
we are getting a better handle on what is going on.
ON MOTION by Commissioner Scurlock, SECONDED by
Commissioner Bird, the Board unanimously accepted
staff's recommendation to approve the Firefighters Fair
Agreement, and authorized the Chairman's signature.
AGREEMENT IS ON FILE IN THE OFFICE OF THE CLERK TO THE BOARD -
REPORT ON GIFFORD COMMUNITY CENTER
Commissioner Bird believed that they made a wise choice to
have Dr. Hudson as administrator of the center, and felt he has
done an outstanding job up to this point.
The Center had 20 activities scheduled in January; 21
already scheduled for February, and 16 for March. In addition,
they have worked out a rent agreement with the community college
77
to hold classes there.The college also has donated quite a bit of
visual aid equipment which is to be used by other organizations
as well. They still have need for a copier, a telephone
answering machine, and a heat table for serving food.
Commissioner Bird planned to check with a couple of restaurants
in the area to see if we could come up with something there.
Commissioner Eggert was concerned about the outdoor
maintenance, and Public Works Director Jim Davis advised that the
County mowed the grass.
There being no further business, on Motion duly made,
seconded and carried, the Board unanimously adjourned at 11:08
o'clock A.M.
ATTEST:
Clerk
JAN 24 jgti§
78
BOOK 75 f.1GE 726