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HomeMy WebLinkAbout1/31/1989Tuesday, January 31, 1989 The Board of County Commissioners of Indian River County, Florida, met in Regular Session at the County Commission Chambers, 1840 25th Street, Vero Beach, Florida, on Tuesday, January 31, 1989, at 9:00 o'clock A.M. Present were Gary C. Wheeler, Chairman; Carolyn K. Eggert, Vice Chairman; Richard N. Bird; Margaret C. Bowman; and Don. C. Scurlock, Jr. Also present were James E. Chandler, County Administrator; Charles P. Vitunac, Attorney to the Board of County Commissioners; Joseph Baird, OMB Director; and Virginia Hargreaves, Deputy Clerk. The Chairman called the meeting to order and Administrator Chandler led the Pledge of Allegiance to the Flag. ADDITIONS TO THE AGENDA/EMERGENCY ITEMS Chairman Wheeler advised that Public Works has requested the addition of award of Bid on two Motor Graders, and he would like to have it added as Item 10.F.4. Utilities has requested that an item be added in regard to authorizing the Solid Waste Disposal District to apply for grant funds under a Solid Waste Management Grants Program, and he asked that be added as Item 10.G.1. LAN 31 089 ON MOTION by Commissioner Scurlock, SECONDED by Com- missioner Eggert, the Board unanimously added the items requested above to the Agenda. TOOK. 75 r'AM 1 1989 BOOK .75 fA.CE 728 APPROVAL OF M I NUT'ES The Chairman asked if there were any additions or correc- tions to the Minutes of January 10, 1989. There were none. ON MOTION by Commissioner Eggert, SECONDED by Com- missioner Scurlock, the Board unanimously approved the Minutes of January 10, 1989, as written. CONSENT AGENDA A. Florida Contraband Quarterly Reports The following are Florida Contraband Reports for quarters ending September 30, 1988, and December 31, 1988, have been received from the Sheriff's Department: ORI s - . (as required by Section 932.704(5). Florida Statutes; as amended 1987) AGENCY Indian River County Sheriff's Department Gustier Beginning 07-01-88 chanerEming 09-30-88 1 Beginning Balance Available for Law Enforcement Trust Fund Collections: Sale Proceeds Forfeited Cash 12,629.74 Interest Earned 811.09 Other Total Collections Disbursements: Uen Satisfactions Storage, Maintenance and Security Agency Forfeiture Costa Court Costs Remittance to Law Enforcement Trust Fund Total Disbursements (22.533.46) Appropriations Received from $ 35.268.93 Governing Body (fiscal year-to-date) Expenditures: (fiscal year-to-date) Protracted/Complex Investigations Technical Equipment Technical Expertise Matching Funds for Federal Grants Automated Fmgerprint Identification Equipment Automated Uniform" Oftense and Arrest Report System School Resource Officer Program Crime Prevention Drug Education " Progmm Other Law Enforcement Purposes 43.037.27 13.440.83 • (22.533.46) Ending Balance Available tor Law Enforcement Trust Fund $ 1 "41 22 Total Expenditure • Appropriation Balance (fiscal year-to-date) $ 43.037.27 43,037.27 a tiarm Section 932.704(5), Florida Statutes; as amended 1987. requires that•... any taw enforcement agency receiving or ex- pending forfeited property or proceeds from the sale of forfeited property shall submit a quarterly report documenting the receipts and expenditures, on forms promulgated by the Department of Law Enforcement, to the entity which has budgeting authority over such agency ... the entity which has budgetary authority over such agency shall forward to the Department 01 Law Enforcement such reports for collection." 2 ORI e (as require oy section enil.704(5), Florida Statutes; as amended 1987) AGENCY Indian River Comtv Sheriff's Depaxtnent ownaespimdnp 10-01-88 owner Ending 12-31-88 Beginning Balance Available for Law Enforcement Trust Fund Collections: Sale Proceeds Forfeited Cash Interest Earned Other Total Collections Disbursements: Lien Satisfactions Storage. Maintenance • and Seamy Agency Forfeiture Cosh Court Coats Remittance to Law Erdorosment Trust Fund Total Disbursements 52_00 821.48 71.243.22 873.48 Ending Balance Available for Law Enforcement Trust Fund $ 72.116.70 Appropriations Received from Governing Body (fiscal year-to-date) Expenditures: (fiscal year-to-date) Protracted/Complex Investigations Technical Equipment Technical Expertise Matching Funds for Federal Grants ' Automated Fmgerprint Identification Equipment Automated Uniform - Offense and Arrest Report System School Resource Officer Program Crime Prevention Drug Education Program Otter Law Enforcement Purposes Total Expenditure Appropriation Balance (fiscal year-to-date) 3 -n- $ -0- aces . i Section 932.704(5), Florida Statutes; as amended 1987, requires that'... any law enforcement agency receiving or ex- pending forfeited property or proceeds from the sale of forfeited property shall submit a quarterly report documenting the receipts and expenditures, on forms promulgated by the Department of Law Enforcement, to the entity which has budgeting authority over such agency ... the entity which has budgetary authority over such agency shall forward to the Department of Law Enforcement such reports for collection.' B. Approval of Moving Precincts 11 & 33 plus Budget Amendment The Board reviewed memo from Ann Robinson, Supervisor of Elections: January 25, 1989 TO: FROM: RE: HON. GARY C. WHEELER, CHAIRMAN, BCC ANN ROBINSON, SUPERVISOR OF ELECTIONS 4Z....) ITEMS FOR CONSENT AGENDA AT BCC MEETING OF JANUARY 31, 1989 We request your approval of the following: 1. Arrangements have been made to move permanently the polling place for Precinct 11 and Precinct 33 as follows: A. `Precinct 11 polling place to be moved to the Hibiscus Grange No. 201 hall at 32 N. Broadway Street in Fellsmere. The Fellsmere Council approved this. 2. The for and B. Precinct 33 polling place to be moved to Sheriff Tim Dobeck's Administration Building at 4055 41st -AleE)dflt'. Sheriff Dobeck approved this. Mosquito Control District paid its share of expenses the November 8, 1988 election in .the amount of $1,586.25, the check was deposited to BCC's revenue account. Please.amend the elections budget to put $1,586 into our account 001-700-519-034.91, Legal Ads, from BCC contingency. Thank you. JAN 31 1989 3 BOY. Ha 72. r JAN 311989 y � BOOK , l5 F. GL iv -//y 30 ON MOTION by Commissioner Scurlock, SECONDED by Com- missioner Bird, the Board unanimously approved moving the polling place for Precinct 11 permanently to Hibiscus Grange No. 201 hall at 32 N. Broadway Street in Fellsmere; approved moving Precinct 33 permanently to Sheriff Dobeck's Administration Building at 4055 41st Avenue; and approved the following Budget Amend- ment to transfer the Mosquito Control District expenses to the Elections budget: TO: Members of the Board of County Commissioners FROM: Joseph A. Bair OMB Director SUBJECT: BUDGET AMENDMENT NUMBER: 049 DATE: February 3, 1989 Entry Number Funds/Department/Account Name Account Number Increase Decrease 1. EXPENSE GENERAL FUND/Supv. of Elections Legal Ads 001-700-519-034.91 $ 1,586 $ 0 Reserve for Contingency 001-199-581-099.91 $ 0 $ 1.586 C. Contract w/Historic Property Assoc. for Historic Survey The Board reviewed memo from the Chief Environmental Planner: TO: James E. Chandler County Administrator DEPARTMENT HEAD CONCURRENCE:s&I w , Robert Community Deve opmeiit Director FROM: Roland DeBlois4lD • Chief, Environmental Planning DATE: January 20, 1989 SUBJECT: AUTHORIZATION TO EXECUTE CONTRACT WITH HISTORIC PROPERTY ASSOCIATES, INC. FOR HISTORIC SURVEY It is requested that the data herein presented be given formal consideration by the Board of County Commissioners at their regular meeting of February 7, 1989. 4 DESCRIPTION & CONDITIONS: On November 1, 1989, the Board of County Commissioners voted unanimously to authorize. staff to enter into contract negotiations with Historic Property Associates, Inc. for the purpose of con- ducting a survey of historic resources in Indian River County. The survey is to be funded by a federal grant in the amount of $12,500, awarded to Indian River County in February 1988. County planning staff have drafted a contract agreement for the project, modeled after previous contracts between Historic Proper- ty Associates, Inc. and various municipalities in the state. The contract has been reviewed for sufficiency by the County Attor- ney's Office, Budget, and Risk Management. RECOMMENDATION: Staff recommends that the Board of County Commissioners authorize execution of the contract with Historic Property Associates, Inc. for the historic survey project. ON MOTION by Commissioner Scurlock, SECONDED by Com- missioner Bird, the Board unanimously authorized the Chairman to execute contract with Historic Property Associates, Inc. for the historic survey project. SAID AGREEMENT IS ON FILE IN THE OFFICE OF CLERK TO THE BOARD. D. Budget Amendment #036 - Grant from DCA for Emergency Mgmt. The Board reviewed memo from OMB Director Baird: 5 JAN 31199 BOOK !Fa��. P 731 � ,JAN ry1 i BOOK Fr,,r. TO: DATE: SUBJECT: Members of the Board of County Commissioners January 25, 1989 BUDGET AMENDMENT 036 FOR A GRANT IN THE AMOUNT OF $24,313.43 FROM THE DEPARTMENT OF COMMUNITY AFFAIRS FOR EMERGENCY MANAGEMENT SERVICES CONSENT AGENDA FROM: Joseph A. Bair. /: OMB Director DESCRIPTION AND CONDITIONS Indian River County has entered into an agreement with the Department of Community Affairs in which the county shall govern certain emergency management related activities and receive a 50% matching grant in the amount of $24,313.43 for performing the duties. The attached budget amendment appropriates the grant. RECOMMENDATION Staff recommends the Board of County Commissioners approve budget amendment 036. ON MOTION by Commissioner Scurlock, SECONDED by Com- missioner Bird, the Board unanimously approved Budget Amendment #036 appropriating grant from the DCA for Emergency Management activities. TO: Members of the Board of County Commissioners FROM: Joseph A. Baird [10 OMB Director SUBJECT: BUDGET AMENDMENT NUMBER: 036 DATE: January 25, 1989 Entry Number Funds/Department/Account Name Account Number Increase Decrease 1. REVENUE _ GENERAL FUND/Emergency Mgt. Other State Grants 001-000-334-090.00 $ 24.314 $ 0 • EXPENSE GENERAL FUND/Emergency Mgt. All Land 001-208-525-039.02 $ 4.863 $ 0 Other Obligations • 001-208-525-039.99 $ 19.451 $ 0 6 E. Budget Amendment #040 - Insurance Claim Escrow Funds The Board reviewed memo from OMB Director Baird: TO: Members of the Board of County Commissioners DATE: January 23, 1989 SUBJECT: BUDGET AMENDMENT 040 SETTING UP INSURANCE ESCROW FUNDS CONSENT AGENDA FROM: Joseph A. Baird OMB Director CLAIM DESCRIPTION AND CONDITIONS The attached budget amendment develops an Insurance Claim Escrow fund for the payment of insurance claims. The claim fund will have an initial $400,000 from which to pay insurance claims. RECOMMENDATION Staff recommends that the Board approve Budget Amendment 040. ON MOTION by Commissioner Scurlock, SECONDED by Com- missioner Bird, the Board unanimously approved Budget Amendment #040 developing an Insurance Claim Escrow Fund. AN 31 1S89 400!< 75 fv.E733 JAN 61 i8b To: Members of the Board of County Commissioners From: Joseph A. Baird OMB Director BOOK .75 f. �. :31 Date: 01-23-89 Budget Amendment: 040 Page 1 of 2 REVENUE 502-000-364-042.00 EXPENSE ROAD AND BRIDGE 502-214-541-012.14 502-214-541-034.51 502-214-541-034.53 502-214-541-034.59 TRAFFIC ENGINEERING 502-245-541-012.14 502-245-541-034.51 502-245-541-034.53 502-245-541-034.59 PUBLIC WORKS 502-243-541-12.14 COUNTY ENGINEERING 502-244-541-012.14 REFUSE 502-209-534-012.14 502-209-534-034.51 502-209-534-034.53 502-209-534-034.59 SANITARY LANDFILL 502-217-534-012.14 502-217-534-034.51 502-217-534-034.53 BUILDING DEPARTMENT 502-233-524-012.14 502-233-524-034.51 502-233-524-034.53 502-233-524-034.59 RISK MANAGEMENT 502-246-513-034.59 EMERGENCY MANAGEMENT 502-208-525-012.14 BUILDING AND GROUNDS 502-220-519-012.14 502-220-519-034.51 502-220-519-034.52 502-220-519-034.53 502-220-519-034.59 ANIMAL CONTROL 502-250-562-012.14 502-250-562-034.51 502-250-562-034.53 Insurance Proceeds Worker's Compensation Automobile Insurance General Liability Other Insurance Worker's Compensation Automobile Insurance General Liability Other Insurance Worker's Compensation Worker's Compensation Worker's Compensation Automobile Insurance General Liability Other Insurance Worker's Compensation Automotive Insurance General Liability Worker's Compensation Automobile Insurance General Liability Other Insurance Other Insurance Worker's Compensation Worker's Compensation Automobile Insurance Fire & Ext. General Liability Other Insurance Worker's Compensation Automobile Insurance General Liability 8 Increase Decrease $400,000 $20,000 $25,000 $10,000 $1,000 $2,000 $1,000 $2,000 $1,000 $1,000 $1,000 $5,000 $5,000 $1,000 $1,000 $5,000 $1,000 $5,000 $5,000 $2,000 $2,000 $1,000 $73,000 $1,000 $3,000 $5,000 $5,000 $10,000 $25,000 $2,000 $1,000 $5,000 0 0 0 -- 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Date: 01-23-89 Budget Amendment: 040 Page 2 of 2 PURCHASING 502-216-519-012.14 PROBATION 502-908-523-012.14 502-908-523-034.53 502-908-523-034.59 RECREATION 502-108-572-012.14 502-108-572-034.51 502-108-572-034.53 502-108-572-034.59 Worker's Compensation Worker's Compensation General Liability Other Insurance Worker's Compensation Automobile Insurance General Liability Other Insurance SOUTH COUNTY FIRE DISTRICT 502-120-522-012.14 502-120-522-034.51 502-120-522-034.52 502-120-522-034.53 502-120-522-034.59 Worker's Compensation Automobile Insurance Fire & Ext. General Liability Other Insurance NORTH COUNTY FIRE DISTRICT 502-104-522-012.14 502-104-522-034.51 502-104-522-034.52 502-104-522-034.53 502-104-522-034.59 GOLF COURSE 502-221-572-012.14 502-221-572-034.51 502-221-572-034.53 502-221-572-034.59 UTILITIES - SEWER 502-218-536-012.14 502-218-536-034.51 502-218-536-034.53 502-218-536-034.59 UTILITIES - WATER 502-219-536-012.14 502-219-536-034.51 502-219-536-034.53 502-219-536-034.59 FLEET MANAGEMENT 502-242-591-012.14 502-242-591-034.51 502-242-591-034.53 502-242-591-034.59 i '089 Worker's Compensation Automobile Insurance Fire & Ext. General Liability Other Insurance Worker's Compensation Automobile Insurance General Liability Other Insurance Worker's Compensation Automobile Insurance General Liability Other Insurance Worker's Compensation Automobile Insurance General Liability Other Insurance Worker's Compensation Automobile Insurance General Liability Other Insurance 9 Increase Decrease $1,000 $2,000 $1,000 $1,000 $2,000 $3,000 $10,000 $5,000 $5,000 $20,000 $10,000 $20,000 $1,000 $2,000 $5,000 $1,000 $5,000 $2,000 $5,000 $2,000 $2,000 $1,000 $5,000 $10,000 $10,000 $5,000 $5,000 $10,000 $10,000 $5,000 $3,000 $2,000 $1,000 $1,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 BOOK 75 Fa,GE 7:35 JAN BOOK � `b f .` i. 36 F. Budget Amendment #041 - Miscellaneous Items The Board reviewed memo from OMB Director Baird: TO: Members of the Board of County Commissioners DATE: January 25, 1989 SUBJECT: BUDGET AMENDMENT 041 - MISCELLANEOUS FUNDS CONSENT AGENDA FROM: Joseph A. Baird OMB Director DESCRIPTION AND CONDITIONS 1. The Board of County Commissioners in the 1987/88 fiscal year authorized payment to Mercer Slavin, Inc, consultants in the amount of $12,500.00 plus expenses. The consultant was not paid until after October 1, 1988 which caused the expense to be charged in the new fiscal year 1988/89. The attached entry appropriates funding in the amount of $13,500.00. 2. The Board of County Commissioners authorized on January 16, 1989 funding of $1,400.00 for Seagrass Ecosystems Analysts to perform aerial photos of all Indian River County lagoons. The funds were budgeted in the 1987/88 and needs to be appropriated to 1988/89 since payment is to be made now. 3. During the 1987/88 fiscal year the Board of County Commissioners authorized the purchase of land adjacent to the County Administration Building. Due to changes in the closing date the land was not purchased at a cost of $40,262.00 until 1988/89 fiscal year. In addition the Board of County Commissioners has authorized staff to obtain appraisals on additional property. The attached budget amendment appropriates funds for both mentioned items. 4. General Services is requesting permission to purchase a personal computer with a printer in the amount of $4,694.00 instead of additional telephone cards for the phone system. RECOMMENDATION Staff recommends that the Board approve Budget Amendment 041. ON MOTION by Comissioner Scurlock, SECONDED by Com- missioner Bird, the Board unanimously approved Budget Amendment #041 appropriating funds for the reasons set out in the above memo. 10 TO: Members of the Board of County Commissioners FROM: Joseph A. Baird OMB Director SUBJECT: BUDGET AMENDMENT NUMBER: 041 DATE: January 23. 1989 Entry Number Funds/Department/Account Name Account Number Increase I Decrease 1. REVENUE GENERAL FUND/ Cash Forward - October 1 EXPENSE 001-000-389-040.00 $13,500.00 $ 0 GENERAL FUND/Administrator Other Contractual Services 001-201-512-033.19 $13,500.00 $ 0 2. REVENUE GENERAL FUND/ Cash Forward - October 1 001-000-389-040.00 $ 1,400.00 $ 0 EXPENSE GENERAL FUND/B.C.C. Other Contractual Services 001-101-511-033.49 $ 1,400.00 $ 0 3. EXPENSE CTY. HEALTH BLDG. CONSTRUCTION/ Health Building/Land 305-106-519-066.11 $40.262.00 $ 0 Health Building/Profess. Srvs. 305-106-519-033.19 $ 5,000.00 $ 0 Health Building/Continaencv 305-106-589-099.91 $ 0 $45,262.00 4. EXPENSE GENERAL FUND/General Services Office Furniture & Eauipment 001-202-513-066.41 $ 4,964.00 $ 0 Communication Eauipment 001-251-513-066.45 $ 0 $ 4,964.00 ADDITION OF PROCLAMATION HONORING GEORGIE LEE SCURLOCK Chairman Wheeler requested that he be allowed to add a Proclamation to the Agenda at this time. ON MOTION by Commissioner Eggert, SECONDED by Commis- sioner Scurlock, the Board unanimously approved the addition to the Agenda as requested by Chairman Wheeler. Chairman Wheeler read aloud the following Proclamation in honor of Mrs. Scurlock, Sr., and presented it to her son, Commissioner Don C. Scurlock, Jr. 11 Li_JAN 3 1 o989 BOOK 5 F''E 3 JAN 31 '9b_') BOOK .1� P R O C L A M A T I O N A Proclamation of Indian River County, Florida, by its Board of County Commissioners, IN MEMORY OF GEORGIE LEE SCURLOCK. WHEREAS, the proper functioning of our system of local government requires having two active political parties; and WHEREAS, people who contribute to the proper functioning of the party system play an important role in the functioning of our democracy; and WHEREAS, GEORGIE LEE SCURLOCK played an important role in the creation of the Republican Party in Indian River County helping take the party from a handful of members to its majority status today, in which Republicans play an important and vital role in the governing of Indian River County; and WHEREAS, GEORGIE LEE SCURLOCK encouraged qualified people tobecome candidates for many local offices, thus giving the voters of this county more opportunity when exercising their voting rights; and WHEREAS, her influence will be felt for many years because of the people now in office who were encouraged by her, including her own son Commissioner Don C. Scurlock, Jr.; and WHEREAS, it is fitting and appropriate on the passing of Mrs. Scurlock to honor her memory, NOW, THEREFORE, BE IT PROCLAIMED BY THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, that the Board wishes to express its sympathy to the family of GEORGIE LEE SCURLOCK and wishes to honor her name in recognition of her great public service to Indian River County. DATED this 31st day of January, 1989. BOARD OF COUNTY COMMISSIONERS INDIAN RIVER COUNTY, FLORIDA By 12 zel€4., Gar, . Wee er PUBLIC HEARING PROPOSED ORDINANCE ON LEVY OF 14 SALES SURTAX The hour of 9:05 o'clock A.M. having passed, the Deputy Clerk read the following Notice with Proof of Publication attached, to -wit: VERO BEACH PRESS -JOURNAL Published Daily Vero Beach, Indian River County. Florida COUNTY OF INDIAN RIVER: STATE OF FLORIDA Before the undersigned authority personally appeared J. J. Schumann, Jr. who on oath says that he is Business Manager of the Vero Beach Press -Journal, a daily newspaper published at Vero Beach in Indian River County, Florida; that the attached copy of advertisement, being a in the matter of in the _ Court, was pub- lished in said newspaper in the issues of . 11 Affiant further says that the said Vero Beach Press -Journal is a newspaper published at Vero Beach, in said Indian River County, Florida, and that the said newspaper has heretofore been continuously published in said Indian River County, Florida, each daily and has been entered as second class mail matter at the post office in Vero Beach, in said Indian River Coun- ty, Florida, for a period of one year next preceding the first publication of the attached copy of advertisement; and affiant further says that he has neither paid nor promised any person, firm or corporation any discount, rebate, commission or refund for the purpose of securing this advertisement for publication in the said newspaper. Sworn to and subscribed before me this (SEAL) NOTICE The Board of County Commissioners of Indian River County. Florida, hereby provides notice of a Public Hearing scheduled for 9:00 A.M. on Tuesday, January 31, 1989. to discuss a pro•'' posed ordince NUed: AN DIN CE OF INDIAN RIVER COUNTY, FLORIDA, CALLING FOR A COUNTY -WIDE REFERENDUM ON THE LEVY OF A ONE -CENT DISCRETIONARY SALES SURTAX FOR A PERIOD OF FIFTEEN YEARS IN INDIAN RIVER COUNTY, FLORIDA; SETTING A .DATE. FOR. SUCH REFERENDUM; SETTING FORTH THE WORDING FOR THE BALLOT; DEFINING THE ALLOWED ETTIO NG FORTTH SES OF THEETHOD 1F O C ' ALLOCAT- ING THE PROCEEDS OF SAID TAX; AND PROVIDING AN EFFECTIVE DATE OF SAID TAX, IF APPROVED, AS PROVIDED FOR IN 212.055, FLORIDA STATUTES. Anyone who may wish to appeal any decision which may be made at this meeting will need to ensure that a verbatim record of the proceed- ings is made, which Includes testimony and evi- dence upon which the appeal ,s towed. January 12,1989 -• Ni tory Public, :,,ore of Florio: Mp Commission Cx1.1„rs Juno 29, 1989 aoM1a.4 TU... v.. County Attorney Vitunac explained this ordinance calls for a referendum to let the people vote on the procedure allowed to the counties by the state legislature which would provide a funding source to pay for some of the mandates the state has required. It allows a 14 sales tax to be tacked on to all purchases for a period of no more than 15 years and the revenue produced is to be used strictly for capital items with an expected life of 5 years or more. Attorney Vitunac advised that the ordinance has some qualifiers added by the Commission. One is that the County will choose its projects in public after advertised hearings and will take another look at those items every 5 years. 13 J ! 311999 1\: Boa 75 F'f GE 739 r J1 098E BOOK L,`,1141) ?l Attorney Vitunac believed all five municipalities in the county have passed a Resolution in support of the proposed 14 sales tax and advised that if this ordinance passes today, there will be a properly advertised election held on March 14th. Commissioner Scurlock felt what he hears the most is misun- derstanding about what the Legislature has granted the Commission as options in terms of adopting this 14 surtax. We have lobbied hard over the years for additional sources of revenue because of the additional burdens put on us by the state and asked the state to help, and we have been somewhat successful in that this particular vehicle was provided. This, however, is not what we lobbied for; we wanted something much more flexible. One of the big concerns we hear is the 15 year period. It has been the Commission's policy to go to the public and ask for things more in a 5 year period, but the Legislature has not given us that option. The present vehicle is a one time shot for up to 15 years; so, we have tried within this ordinance to put ourselves in the position of requiring 3 phases of 5 years each, to be reviewed each 4th year. We do have the ability to do away with the tax at any given point. Commissioner Scurlock emphasized that the overall impact of not adopting this tax is far more significant than any impact from adopting it because if we don't, we are talking probably 3 mills which puts us right at our cap. We must face the reality that we have serious growth problems that must be addressed, and the proposed tax lets us spread the expense over a much wider base. He then discussed the need to have. some financing in the beginning because of cash flow problems, i.e., short term borrowing rather than long term financing, and felt these facts must be understood. Commissioner Scurlock believed we have an intelligent community that recog- nizes the need and felt the proposed ordinance is a good one. Commissioner Eggert noted that one of the questions she gets the most is what do we do with the 64 we get now. Actually we don't get it, 514 of that 64 stays in Tallahassee. 14 Commissioner Scurlock believed there is also question about what our other sources are. He advised that the Finance Advisory Committee has looked at that in detail, and the fact is that the other sources of revenue that are available simply do not provide enough to accomplish what we need. He believed all counties will be forced to take the same approach we are proposing. Chairman Wheeler agreed with all that has been said, but felt another fact that should be stressed is that there is a $50 maximum tax on a single purchase; so, there is not a lot of incentive to go out of the community to purchase large items, such as cars, etc. He noted that the survey published in the Press Journal indicated the people considered roads, widenings and intersection improvements, the highest priorities, and we could spend practically ail the funds just on that. Chairman Wheeler stressed that this is everyone's community, not just the County Commission's. The Board is here to represent the public, and the Board seeks input so they can represent the public in the fashion we feel they want to be represented, and this will be the people's money going into their community. He personally will vote for this and believed the majority of people who listen to the logic understand the need. If someone does not clearly understand, he hoped they would contact him. Commissioner Scurlock felt it is important to note that while the county has faced its fair share of shortfalls, the communities, such as Fellsmere, for instance, which can't even replace its road grader, need this revenue just to provide the basic services. Commissioner Bowman wished to point out that this tax is not applied to food, medicines or housing, and Commissioner Scurlock believed because it does not apply to those items, it does not place an unfair burden on the poor of the community. Commissioner Bird did not feel we would be overstating the facts to say that this Commission, or any Commission in the next 15 'JAN 3 11989 BOOK. 75 rAGI.741 ,JAS BOOK 6 74 15 years, will not be able to maintain the quality of life we have in this county without this tax. Chairman Wheeler advised that in some counties as much as 40% of the tax is paid by non-residents, and Commissioner Bird agreed this is an attempt to spread the financial burden for the growth of this county over as broad a base as we can. Chairman Wheeler asked if anyone present wished to be heard. William Koolage, 815 26th Avenue, was discouraged to see so few people here from the public with such an important event taking place. He was generally in favor of the proposed ordinance but his main point was that he would like to see more definition. The farther out we go in estimating, the bigger the possible error, and he would like to see something put together, based on the current ad valorem taxes and population projection, as to how much in operational funds we are going to need in these sequential 5 year periods. This 1t sales tax is only for capital items so there is a need to know if operational expenses are going to bring us immediately to the ad valorem cap. Mr. Koolage stressed that while he has heard quite a bit about the first 5 years, he felt the Board needs to give the people more confidence about the sequential 5 year periods. He has not heard much mentioned about them except for roads and would like to see more definition and have the projects anticipated for each sequence set out and the dollars tied to them. Commissioner Scurlock assured him that we have projects and anticipated expenses projected for each phase of the 15 years and that this has been gone into as thoroughly as possible. He believed if we don't have this additional source of revenue, what will happen is that the definition of what we consider essential services now necessarily will become much narrower to the point where you are talking truly about only what is absolutely essential for the public health, safety and welfare, and our quality of life will be impacted significantly. 16 Carolyn Ginn, 1134 Olde Galleon Lane, informed the Board that her biggest fear is that the County Commission will go on a spending binge with all this revenue. Capital expenditures will cause the need for more operating capital, and she feared this will go beyond necessity into luxury. Mrs. Ginn believed in bare bones government, and felt the Board must keep this in mind. Commissioner Scurlock pointed out that the Commission has the ability to add on an additional 5 mills with no voter approval whatsoever. He believed the public is protected by whom they vote in, and the election process gives the public the ability to keep the heat on officials. Mrs. Ginn stated that she was generally in favor of the proposed sales tax because she liked the broad base. Bill Nelson, resident of Rockridge, had a question in regard to tax on rentals and wished to know how you know who is renting and who collects the money. Chairman Wheeler advised that it is more or Tess on an honor system. Those who are licensed and renting as a business generally pay the tax, but many people who rent as a sideline income, don't charge a sales tax. If you have a 6 months' lease or more, you are exempt from the sales tax. Chairman Wheeler believed most short term renters go through a realtor, but, of course, there are always some who will cheat. Mr. Nelson asked to whom they should report anyone they know is not paying the tax, and he was informed it would be the Department of Revenue. It was determined that no one else wished to be heard, and the Chairman thereupon declared the public hearing closed. ,JAN 31 1989 ON MOTION by Commissioner Eggert, SECONDED by Com- missioner Bowman, the Board unanimously adopted Ordinance 89-6 calling for a countywide referendum on the levy of a 14 sales surtax for a period of 15 years. 17 Boor 75 FA E 743 BOOK ORDINANCE NO. 89- 6 AN ORDINANCE OF INDIAN RIVER COUNTY, FLORIDA, CALLING FOR A COUNTY -WIDE REFERENDUM ON THE LEVY OF A ONE -CENT ($.01) DISCRETIONARY SALES SURTAX FOR A PERIOD OF FIFTEEN (15) YEARS IN INDIAN RIVER COUNTY, FLORIDA; SETTING A DATE FOR SUCH REFERENDUM; SETTING FORTH THE WORDING FOR THE BALLOT; DEFINING THE ALLOWED USES OF SAID TAX, IF APPROVED; SETTING FORTH THE METHOD OF ALLOCATING THE PROCEEDS OF SAID TAX; AND PROVIDING AN EFFECTIVE DATE OF SAID TAX, IF APPROVED, ALL. AS PROVIDED FOR IN §212.055(2), F.S. WHEREAS, the 1987 Florida Legislature passed §212.055, Florida Statutes, authorizing a county discretionary sales surtax of up to one cent ($.01) for a period of up to fifteen (15) years, if approved by the voters of a county, for the funding of infrastructure of the county and municipalities within the county; and WHEREAS, the Board of County Commissioners of Indian River County has determined that the enactment of an ordinance adopting such a tax if approved by the voters is in the public interest and would allow for the infrastructure improvements as listed in the ballot language proposed in this ordinance; and WHEREAS, the Board of County Commissioners of Indian River County has agreed to choose the projects and their priority only after an advertisedpublic hearing, at which time members of the public may attend and give comment, NOW, THEREFORE, BE IT ORDAINED BY INDIAN RIVER COUNTY, acting through its BOARD OF COUNTY COMMISSIONERS, that: SECTION 1. REFERENDUM A referendum shall be held on Tuesday, March 14, 1989, for voter approval of a one -cent ($.01) discretionary sales surtax for a period of fifteen (15) years in Indian River County, Florida. SECTION 2. BALLOT The ballot for said referendum shall read as follows: 18 LOCAL OPTION ONE -CENT SALES TAX REFERENDUM SHALL INDIAN RIVER COUNTY ADOPT A ONE -CENT SALES TAX FOR 15 YEARS FOR FUNDING CONSTRUCTION OF NEEDED COUNTY FACILITIES, SUCH AS JAILS, COURT FACILITIES, AND HEALTH BUILDINGS, AND FOR OTHER CAPITAL PROJECTS, IINCLUDING PARKS, LAND ACQUISITION, DRAINAGE, AND ROADS, WITH ALL SUCH PROJECTS QUALIFYING AS INFRASTRUCTURE, PURSUANT TO CHAPTER 212.055, FLORIDA STATUTES, AND WITH THE LIST OF PROJECTS TO BE FUNDED BY THESE REVENUES APPROVED AT A PUBLIC HEARING? FOR THE 1(D SALES TAX AGAINST THE lit SALES TAX SECTION 3. PURPOSE AND ALLOCATION OF SURTAX If approved, the proceeds of said tax shall be used by Indian River County and the municipalities located within said county, only for infrastructure purposes as set forth in §212.055, Florida Statutes. The proceeds of said tax shall be allocated between Indian River County and the municipalities within said county according to the formula provided in §218.62, Florida Statutes. SECTION 4. EFFECTIVE DATE OF SURTAX If approved, the tax will take effect on June 1, 1989. This ordinance was advertised in the Vero Beach Press Journal on the;► 12th day of January , 1989, for a public hearing to be held on the 31st day of January 1989, at which time it was moved for adoption by Commissioner Eggert seconded by Commissioner Bowman , and adopted by the following vote: Chairman Gary C. Wheeler Vice Chairman Carolyn K. Eggert Commissioner Richard N. Bird Commissioner Don C. Scurlock, Jr. Commissioner Margaret C. Bowman Aye Aye Aye Aye Aye BOARD OF COUNTY COMMISSIONERS INDIAN RIVER COUNTY, FLORIDA By_.�+J • --- hee er 19 ,JAN 31 1969 ary C Chair LAOO Ea 745 , ail 31 1�,,. ADDITIONAL FUNDING FOR TELEPHONE SYSTEM The Board reviewed memo from Director Wright: BOCK 75 r 9 TO: James Chandler DATE: January 23, 1989 FILE: County Administrator SUBJECT: Approval of Additional Funding for Telephone System REFERENCES. Florida Division of FROM: Doug Wright ,Director Communications Review of Emergency Management Services Existing System and Recommendation for New System It is respectfully requested that the information contained herein be given formal consideration by the Board of County Commissioners at the next regular scheduled meeting. DESCRIPTION AND CONDITIONS On January 17, 1989, Telecommunications Systems Consultant James A. Estes of the Florida Division of Communications conducted an analysis in terms of existing telephone equipment of the Department of Emergency Management Services. The review was requested by Indian River County to obtain new equipment during renovation to replace antiquated phones in which four out of nine are currently inoperative. An additional benefit of the State Contract price and a recommendation from the State for equipment capable of providing for future growth was an objective. The Board of County Commissioners approved the expenditure of 2,,500 dollars for a new phone system for the Department of Emergency Manage- ment Services in FY 88-89. The Department functions, responsibilities and staffing has recently increased and the readiness status of the Emergency Operations Center must be maintained for an orderly response to unusual events that occur within the County. The Division of Communications advises that the sum of $8,205.25 will be required to install the Essx System with the following con- figuration: 1. One baseline system (Config. 4), Premier ESP 60 2. Twelve twenty-four line telephone sets -$157 ea. 3. 1425' station wire, type 2 Teflon 4. Three DSS/BLF Consoles -$65.00 ea. 5. Three LCD (Liquid Crystal Display) kits -82.00 ea. 6. One MOH Card (Music on Hold) 7. Battery Power Total $3,882.00 1,884.00 698.25 705.00 246.00 30.00 1,266.00 $8,205.25 The Essx System is on State Contract and can be purchased without the bidding process. The recurring costs for the three (3) Essx lines from the Vero Beach Central Office Essx will be $24.50 each or a total of $73.50 per month. Currently, Florida Power and Light pays for one of the three existing lines under a grant entitled Radiological Emergency Preparedness Agreement. There will also be a non-recurring charge of $278.75 for the service order charge, wiring charges, premises visit charge, Essx line installation, and RJ21X telephone jacks. The purchase of the equipment and one time costs totals $8,484.00. 20 As stated above the Board of County Commissioners budgeted $2,500 for a phone system in this fiscal year. The net difference between the new telephone system and the budgeted amount totals $5,984.00. Funds are available in account #001-000-247-008-00 which can be utilized for this purpose since funds in the amount of $40,000.00 remains in this account for civil defense purposes. The funds were obtained during the DRI process from developers associated with Village Green. ALTERNATIVES AND ANALYSIS The Department of Emergency Management Services experienced sub- stantial telephone problems during the month of October when the potential for a hurricane threat arose and the Emergency Operations Center was partially activated. An additional two telephones mal- functioned and could not be utilized for incoming and outgoing calls. These two phones plus an additional two phones already out of ser- vice severely inpacted the EOC's ability to function. The telephones out of service are not cost effective to be repaired. The phone system currently in place is inferior in that calls cannot be transferred in many instances without losing the called and this hampers the effectiveness of the Department in dealing with state officials and Citizens of this Community. RECOrMENDATION The Department of Emergency Management Services must have an effective and dependable telephone system. At any given point in time the EOC may have to be activated to protect life and property due to a major incident. Staff recommends that the Board of County Commissioners approve the Essx telephone system recommended by the Florida Division of Communications that is currently on the State Contract in the amount of $8,484.00. Funds needed in excess of the prior approved $2,500.00 are available as referenced above in the account number noted. Approval of this request will enhance the Emergency Operations Center and the Department of Emergency Management Services ability to function with the increased responsibilities and respond to the threat of disaster. ON MOTION by Commissioner Scurlock, SECONDED by Com- missioner Bowman, the Board unanimously approved the Essx telephone system recommended by the Florida Divisions of Communications for the Department of Emergency Management and approved Budget Amendment #043 transferring the net difference between the budgeted amount and the amount needed. 21 JAN 3 1199 LOOK . 75 ME. 747 JAN 31 1999 TO: Members of the Board of County Commissioners FROM: Joseph A. Bair OMB Director tooK 75 74s SUBJECT: BUDGET AMENDMENT NUMBER: 043 DATE: January 31, 1989 Entry Number 1. Funds/Department/Account Name REVENUE Account Number Increase Decrease GENERAL FUND/ Cash Forward EXPENSE 001-000-389-040.00 $ 5,984 0 GENERAL FUND/Emergency Mgmt. Communication Eauipment 001-208-525-066.45 $ 5,984 REQUEST TO NEGOTIATE VEHICLE LEASE FOR CHIEF PARAMEDIC The Board reviewed memo from the Emergency Management Director: TO: James Chandler DATE: January 25, 1989 FILE: County Administrator SUBJECT: Request for Approval to Negotiate Vehicle Lease for Chief Paramedic FROM: Doug Wright, Director REFERENCES: Emergency Management Services It is respectfully requested that the information contained herein be given formal consideration by the Board of County Commissioners at the next scheduled meeting. DESCRIPTION AND CONDITIONS The Indian River Memorial Hospital currently leases four Chevrolet Station Wagon for the Paramedics to utilize in the ALS Service. The four (4) station wagons the Hospital has proposed to transfer to the County have all either exceeded or nearing the 72,000 mile limit specified in the lease. After the maximum mileage is obtained, the lease specifies an additional rate of $.06 cents per mile. If the contract is terminated early, other charges apply as well as additional charges if the vehicle is not purchased at the end of the lease 'period. The vehicles are not in good condition. Some have mechanical problems that would require either an engine overhaul or major repairs to reduce the consumption of oil. Further, some of the vehicles are in need of body repair and/or repainting. It does not appear economically feasible to lease the four station wagons that the Hospital has offered due to the high mileage, mech- anical condition of the vehicles, and costs that would be incurred to maintain them for the term of the lease. 22 ALTERNATIVES AND ANALYSIS The alternatives that appear to be available to Indian River County are as follows: 1. Accept the four station wagons from the Hospital and complete the necessary documents for the County to lease the vehicles from GMAC. 2. Advise the Hospital that the County would prefer that the leased station wagons be returned to GMAC with costs in- curred in the early termination of the lease to be paid by the Hospital from the ALS revenues budgeted for that purpose. 3. Authorize staff to negotiate with leasing vendors to obtain a new vehicle for use by the Chief Paramedic. 4. Purchase a new vehicle for the Chief Paramedic to utilize in the EMS program. 5. Pay the Chief Paramedic a vehicle allowance in lieu of providing a county vehicle. Alternative #3 is recommended by staff due to the fact that this level of funding is reflected in the budget the County submitted to the Indian River Memorial Hospital for interim funding through September 30, 1989. It is the position of the Department of Emergency Management Services that the budget should not be exceeded to purchase a vehicle with funds supplied by the Hospital. The vehicle allowance is also not recommended in that the Chief Para- medic would have to incur the costs of another personal vehicle. It is his position that Alternative #3 be approved so a vehicle can be obtained in a timely manner. RECOMMENDATION Staff recommends that the Board of County Commissioners approve Alternative #2 and #3 and direct staff to negotiate with vendors for a vehicle to be leased for use by the Chief Paramedic. The vehicle will be used for official purposes only relating to the EMS program. Staff will negotiate a lease and present same to the Board for action as it deems appropriate. MOTION WAS MADE by Commissioner Scurlock, SECONDED by Commissioner Bowman, to approve Alternative #2 and #3 and direct staff to negotiate with vendors for a vehicle to be leased for use by the Chief Paramedic. Chairman Wheeler commented that he would like to consider carefully whether we'are better off to lease or purchase. The mileage will be a determining factor at the end of the lease, and he would like to really critique the numbers and see how we come out better. 23 3 1 1989 R001< 5 FM,E. 749 JAM 3 1 1889 BOCK ! 5 l5[ Director Wright confirmed they will do that. He explained their objective is to lease a vehicle with the option to purchase after October 1st. It is just a matter of funding at this time, and that is why they are not recommending the purchase. THE CHAIRMAN CALLED FOR THE QUESTION. It was voted on and carried unanimously. ADDITIONAL FUNDING FOR CONTEL CONTRACT TO PROVIDE NOAA WEATHER WIRE SERVICE The Board reviewed memo from Director Wright: TO: James Chandler DATE: January 25, 1989 FILE: County Administrator SUBJECT: Approval of Additional Funding for Contel Contract to provide NOAA Weather Wire Service FROM: Doug Wright, Director REFERENCES Emergency Management Services It is respectfully requested that the information provided herein be given formal consideration by the Board of County Commissioners at the next scheduled meeting. DESCRIPTION AND CONDITIONS On October 4, 1988, the Indian River County Board of County Com- missioners approved a,Contract with Contel to provide NOAA Weather Wire Service to the Department of Emergency Management Services. The approval was based on initial information that the costs for the service would be approximately $311.00 per month. Since the Board approved the Contract, Contel has advised the Depart- ment of Emergency Management Services that the costs earlier quoted were not 'correct and the correct costs for the service will be $434.00 per month. Contel advises the error was in the quote related to the software graphics to be leased to the County. The costs for the service according to contel will be as follows for the Weatherstream 2000 Package: Software lease (includes maintenance) with graphics $160.00 DiFax Data Service and selector 175.00 24 Hr/7 day hardware maintenance coverage 10.00 Equipment (30" satellite antenna, controller and 1 -port selector) 89.00 Grand Total $434.00 24 The Department of Emergency Management Services has sufficient funds to cover the additional costs associated with this new system since some current leased equipment from AT&T will be terminated. ALTERNATIVES AND ANALYSIS The additional funds required for the Weatherstream 2000 Package will provide color charts, maps, and data over a micro earth station. This will reduce dependence on RT telephone circuits which are to often lost during severe weather. The data and information will be transmitted by satellite to the receiver location and available through a personnal computer. An additional advantage will be the. projection of the information through a computer projector to the operations staff for use in allocating resources to respond to a natural disaster. RECOMMENDATION Staff recommends that the Board of County Commissioners approve the additional funds in the amount of $123.00 for a total of $434.00 for the weather data service so the contract can be finalized and installation scheduled as soon as possible. It is also recommended that the Chairman be authorized to execute the control contract to obtain the weather wire service. Commissioner Bowman pointed out that the recommendation should read "additional funds in the amount of $123 a month for a total of $434 monthly for the weather data service." ON MOTION by Commissioner Scurlock, SECONDED by Com- missioner Eggert, the Board unanimously approved additional funds in the amount of $123 a month, for a total of $434 monthly, for the weather data service and authorized the Chairman to execute the contract with Contel as recommended by staff. SAID CONTRACT WILL BE MADE A PART OF THE RECORD WHEN FULLY ,ate EXECUTED AND RECEIVED. CONTRACT W/MEDICAL DIRECTOR - DR. ROGER NICOSIA, JR. Emergency Management Director Wright reviewed the following: 25 .JAN 311989 L_ „„I, 75 f!,[1. 71 JAN 31u ,9 BOOK 10 ", 752 TO: James Chandler DATE: January 23, 1989 FILE: County Administrator SUBJECT: Approval of Contract with Dr. Roger J. Nicosia, Jr., for Medical Director for Indian River County FROM: Doug, Wright, Director REFERENCES: Emergency Management Services It is respectfully requested that the information contained herein be given formal consideration by the Board of County Commission- ers at the next regular scheduled meeting. DESCRIPTION AND CONDITIONS Pursuant to Dr. Tom Moore declining the Medical Director position due to the recent loss of emergency room physicians and based on his recommendation, Dr. Roger J. Nicosia, Jr., has accepted the position. A Medical Director is required per Chapter 401, Florida Statutes, for issuance of an advanced Life Support License for pre- hospital emergency medical services. The Indian River Memorial Hospital has compensated Dr. Moore slightly in excess of $1,500 per month for performing duties as the Medical Director. The hospital has agreed to transfer funds to the County for payment to the Medical Director contracted with under the County ALS license to be issued prior to February 1, 1989. Dr. Nicosia has agreed to the attached Medical Director Contract for the sum of $1,500 per month until •September 30, 1989, at which time the County will fund the ALS program. ALTERNATIVES AND ANALYSIS Dr. Nicosia has been Board Certified in Emergency Medicine since April, 1986. His Curriculum Vitae is attached which reflects a substantial history in Emergency Medicine and he currently serves as Director of Emergency Medicine at Humana Hospital, Sebastian. It should also be noted that Dr. Henry K. Phipps will act as his backup without additional compensation. The duties and responsibilities Dr. Nicosia will perform as the Medical Director are outlined in the contract attached. RECOMMENDATION Staff recommends approval of the Medical Director Contract wherein Dr. Nicosia will be compensated at the rate of $1,500 per month. It is specified in the Contract that Dr. Nicosia will provide his own professional liability insurance as pertains to his Medical Director function Dr. Nicosia envisions a model EMS program at the County level. The providers are pleased with his enthusiasm and philosophy regard- ing emergency medical services and agree that the contract should be approved. 26 ON MOTION by Commissioner Eggert, SECONDED by Com- missioner Scurlock, the Board unanimously approved Contract with Dr. Roger J. Nicosia, Jr., as ALS Medical Director. Director Wright introduced Dr. Nicosia, who informed the Board of his qualifications, and pledged to work with efficiency, enthusiasm and cooperation, keeping in mind budgetary constraints. AGREEMENT THIS AGREEMENT, made and entered into this 3lstday of January, A.D., 1989, by and between INDIAN RIVER COUNTY, a Political sub- division of the State of Florida, (hereinafter referred to as "County"), and Roger J. Nicosia, Jr., M.D. (hereinafter referred to as "Physician"), a physician licensed to practice medicine in the State of Florida, is made pursuant to the provisions of the Chapter 401.265, Florida Statutes, employment of a Medical Director for the Emergency Medical Services System for Indian River County, Florida, from February 1, 1989 through September 30, 1989. WHEREAS, medical services are provided by the County by means, of its Emergency Medical Services, and WHEREAS, the state of the art of delivery of advanced emergency medical services by paramedics requires intravenous administration of emergency resuscitative drugs and performances of sophisticated technical emergency procedures; and WHEREAS, the administration of drugs and performance of such emergency procedures as endotracheal intubation, intravenous catheterization, electrical defibrillation, and any other invasive - emergency procedure may only be performed by or under the direction of a licensed Florida physician according to the Medical Practice Act of the State of Florida; and WHEREAS, the County desires to provide advanced emergency medical services by means of the Emergency Medical Services System; NOW, THEREFORE, IN CONSIDERATION OF THE MUTUAL PROMISES AND CONVENANTS AS SET FORTH HEREIN, THE PARTIES HERETO MUTUALLY AGREE AS FOLLOWS: - JAN 31199 27 EOG 75 PAGE 53 JAN i 1989 BOOlc 754 ARTICLE 1: Duties of the physician: The physician shall be the Medical Director of the Indian River County Emergency Medical Services System. The Medical Director shall supervise arid accept responsibility for the medical performance of the emergency medical technicians and paramedics. when functioning under the written protocol for the Emergency Medical System. The Medical Director shall provide the following services: 1. Consult in planning for emergency medica-1 services pro- vided by the Indian River County Emergency Medical Services including recommendation for the provision of vehicles, equipment, supplies, distribution of resources, personnel, emergency medical technician training and utilization of medical facilities. 2. Consult in the coordination of training of emergency medical technicians, including testing and certification procedures in conformance with the laws and regulations promulgated by the State of Florida and municipal govern- ment. 3. Conduct periodic review sessions with Emergency Medical Services personnel in regard to medical management of individual medical rescue cases. 4. Periodically ride ambulance with Emergency Medical Services personnel and provide on-site personnel evaluation. 5. Coordinate the implementation of quality control pro- cedures for monitoring the quality of emergency medical care to the patients served by the Emergency Medical Services System and coordinate the establishment of any necessary data collection and research activities nec- essary'to the implementation olf such a quality control mechanism. 6. The physician will provide his own professional Medical Malpractice Liability limits of $1,000,000/3,000,000 of insurance as pertains to his function as Medical Director. Should such professional liability insurance coverage for the activities required by the Agreement become unavail- able for any reason, or should the premium for such professional liability insurance increase to an unaccept- able cost level as determined by the physician, it is understood that, subject to the termination provisions • here, the parties may agree to renegotiate the reimburse- ment schedule for services rendered. 28 A. Any deductibles or self insured retentions must be approved by the Risk Manager for Indian River County with the ultimate responsibility for same going to the contractor. B. Contractor's insurance coverage shall be primary. C. All above insurance policies shall be placed with insurers with a Best's rating of no less than A + VII. The insurer chosen shall also be licensed tb do business in Florida. D. The insurance policies procured shall be occurrence forms, not claims made policies. 7. The physician shall monitor such emergency calls when he is not on duty at his place of full time employment and shall respond to such calls as he thinks necessary in order to supervise the implementation of the training procedure. 8. This contract shall be assignable by physician to a Professional Association owned solely by him, at his option. In no event shall the physician be considered an employee of the County, but shall be at all times an inde- pendent contractor.. ARTICLE II: Duties of County: In consideration for the services provided by the Medical Director, County hereby agrees to pay to the physician $12,000.00 for the period February 1, 1989 to September 30, 1989 which shall be payable in monthly installments of $1,500.00 ARTICLE III: Renewability and Termination: This agreement shall automatically renew each year unless written notice of intent to terminate is given by either party thirty (30) days prior to the expiration date. In addition, either party may terminate this Agreement at any time during the contract period, including renewals thereof, by providing sixty (60) days prior written notice to the other party. IN WITNESS WHEREOF, the parties hereto have set their hand and seals this 31st day of January 1989. Signed, sealed and Delivered in the presence of: VYVILL Pit -Pa dvAA;e1A4,-. dougat AN '31 i669 29 (PHYSICIAN) BOARD OF COUNTY COMMISSIONERS INDIAN RIVER COUNTY, FLORIDA Gar C. Wheeler 75 Far:E n JAN 311 ' BOOK 75 FADE 756 COUNTY HEALTH DEPT. SPACE PROBLEM (DECISION RE CAPPELEN BUILDING) "Sonny" Dean, Director of General Services, reviewed the following options and asked for direction: DATE: JANUARY 30, 1989 TO: BOARD OF COUNTY COMMISSIONERS THRU: JAMES E. CHANDLER COUNTY ADMINISTRATOR FROM: H.T. "SONNY" EAN, DIRECTO DEPARTMENT OFDGENERAL SERVICES CAPPELEN BUILDING FOR HEALTH DEPARTMENT SUBJECT: BACKGROUND As per instructions this writer met with Mr. Cappelen on Wednesday, January 25, 1989 to negotiate the price of hid building for use as space for the Health Department operations. ANALYSIS Attached is the offer to sell the entire building with two other alternatives for leasing. RECOMMENDATION Staff request instructions from the Board as to which direction should be taken. January 26, 1989 Indian River County Board of County Commissioners 1840 25th Street Vero Beach, Florida 32960 Attention: Sonny Dean Dear Mr. Dean: As per our telephone conversation yesterday afternoon, I am offering my property to the County for $ 230,000.00. As an alternative to the purchase of the property, I will lease the entire building to the County for $ 2,500.00 per month on a five year lease. If the County does not accept either of these options, I will continue renting to the County the space you now occupy for $ 750.00 per month or the two spaces south of the bread store for a total of $ 1,400.00 per month. I will expect to hear from you as to the commissioner's decision after their meeting on January 31, 1989. Thank you for your time. Sincerely, 111111. C. "Ace" Cappelen 30 Dr. Berman, County Health Director, informed the Board that we are currently renting 1/3 of the Cappeten Building. Our lease expired in January, and we are on a month to month basis. Commissioner Eggert assumed they need the whole building if possible, and Dr. Berman confirmed that their need for space is very critical. They initially talked about both the Fika Building and the Cappelen Building with a total of 9,000 sq. ft. and developed a layout based on that; however, the Fika Building is now unavailable so that leaves only 4,000 sq. ft. While this amount of room will give them some breathing space until they can get into a building program, it clearly will not be sufficient for any long period of time. Dr. Berman advised that he went to Tallahassee and inquired about using state fund money for purchase and renovation of the Cappelen Building, and while it was indicated that they saw no problem with using the money for that purpose, they also cautioned that if the money is not used, it may not remain allocated to Indian River County. He further advised that we are in line for a possible$2.2 million HRS grant in the coming year, but that will be contingent on this Board coming up with very specific plans to utilize those funds, or we wilt be by- passed. Commissioner Scurlock explained his position. He advised that originally when it was indicated to the Commission that there were additional space needs and it looked like we had a very viable solution with both the Fika and Cappelen Buildings being available, he thought he was hearing that with that total amount of area, our space needs would be met for about 5 years, and at that point we re -prioritized and moved the Health Building out of the projects included in the first 5 year segment of the proposed 14 Sales Tax. Now the Fika Building is not available, and it seems he is hearing that our space needs are considerably more than we originally designed for in the proposed Health Building, which we have already sited and gone through a site 31 .JAN 3 1199 [lo -a 75 FADE 757 r - JAN 1 't989 4=> M 58 plan process with the City. We spent a great deal of money on that design, which was supposed to be based on our projected needs, and it disturbs him to hear that we now need to spend more money to redesign and add on considerable space. If these needs are actually that severe, he felt we should re -prioritize to move ahead with the facility that we have already planned for and put it on the property we have already acquired rather than leapfrog all over the community and the best solution at this time would be just to rent some space. Commissioner Scurlock was concerned about providing adequately for the need, but not going overboard as he believed this could be an all -consuming creature. Commissioner Eggert explained that it has been several years since the proposed Health Building was designed, and the big difference is that the state has mandated Primary Care, which has triggered the change in space needs. We do have a plan and there is the ability to add some square footage to it. She was not aware that we had reprioritized and moved the Health Building from the first 5 years; she also was not aware this had been finally site planned. Commissioner Eggert believed $80,000 was paid to that architect, and it, therefore, was felt it would be more economical to reopen that contract and go forward. Commissioner Scurlock continued to stress that we developed a long term plan, and he found it hard to believe that state mandates have changed that significantly. Dr. Berman assured him that they have. Two major state programs have provided additional funding for additional servicing in this community. One is a maternity program pro- viding prenatal care that was not part of the original program, and we are now providing prenatal care to almost 400 of the deliveries that take place in the county. He stressed that this happened after the proposed Health Building was designed. The second added program is the Primary Care Program, which is something Health Departments have not been into before. We are mandated to provide basic level care to people below the federal 32 poverty level. The Hospital provides urgent care - not primary care. Primary Care was an amendment two years ago to the Public Health Act. We got a grant last January to begin this program, and under Primary Care alone, we have seen approximately 3,000 people and delivered over 5,000 services. There is a bigger demand than anyone projected. Commissioner Scurlock expressed his great concern about the services we are delivering to the non -indigent - those who easily can afford their own doctor. Dr. Berman explained that we now provide for appointments for innoculations for people who travel, and there is a fee charged to cover costs. He clarified that Preventive Health Care, which includes such things as flu shots, innoculations, and blood pressure checks, is provided to any person in the community. Primary Care is only provided to the indigent. Commissioner Scurlock still was opposed to wealthy people being afforded this service and taking up the space that is so desperately needed for the truly needy. Commissioner Bird was concerned about the $500,000 and the use it or lose it aspect and stated that whatever plan we finally approve, he would like it to be a plan that will utilize those funds. He did not know how that relates to the Cappelen Building and wanted to know if we rent and don't use the money to purchase that property, whether those funds will be there when we need them to build the Health Building. Dr. Berman could not answer that positively. That 1/2 million was allocated for public health improvements, and if we don't use it for that purpose and another county is in a building program and has cost overruns, the state will transfer some of the money to them, or possibly all. Commissioner Scurlock suggested that at this time we just lease some space, take the $500,000 and immediately proceed with the final acquisition of the remaining parcels of land where we designed the building for in the first place, contract with the 33 ,JAN 01 1989 ROOK 75 E'r.E X15 Pr - JAN JAN 16 1 989 BOOK Ftq; 76111 architect to expand the space needs, and in the interim, we haven't lost anything. Discussion ensued as .to land acquisition, and it was confirmed the money that has been allocated to us in this present fiscal year could be used for that purpose and.for the architect. Commissioner Scurlock inquired why we haven't asked for the $500,000 to be applied to the purchase price of the land we already have acquired since it was intended for a Health Building, and then we wouldn't have to worry about losing the funding. OMB Director Baird felt the reason we didn't was because the land was purchased over a period of years. Commissioner Scurlock asked if anyone has pursued the ability to have a repayment for the acquisition of the property for the Health Building, and Commissioner Eggert felt that was a great idea. Question arose as to the amount of property still needed, and Director Dean advised that when he last checked on this in 1987, we lacked about three Tots of what is needed for the footprint and the parking lot of the original design of the proposed Health Building. Commissioner Scurlock believed we should move ahead in that direction and rent in the meantime, and Board members generally concurred. Commissioner Bird inquired about the cost of proposed renovations to the.Cappelen Building because he felt if we improve it substantially to where we increase its value, possibly we should buy it and then could later sell it and recoup the money. i Director Dean advised that there are three compartments in the building. We are presently leasing one, the middle one is vacant, and the third is occupied by the bread company. The cost to renovate the middle compartment is somewhere between $10-15,000, and if we also get the bread company space, then we 34 probably would have to spend another $10-15,000 to make it ready, or a total of about $30,000 for renovation. Commissioner Scurlock asked about the possibility of having a modular building, and Dr. Berman and Director Dean explained that was looked into that but the City would not allow it. Commissioner Bird wished to know if we renovate whether we would need to restore the building to its present condition at the end of the lease, and Director Dean stated that Mr. Cappelen only said the improvements would belong to him at the end of the lease. Commissioner Scurlock suggested a Motion to pursue a short term lease for the space in the Cappelen Building with as moderate alterations as possible; to authorize staff to proceed fast tracking the expansion of the service agreement with the architect for the Health Building and proceed on with the design and construction of a new Health Building; and to support the purchase of additional property. Administrator Chandler understood that if we lease, the funding would not come from the $500,000; we would have to find a source ourselves; and he was informed that is correct. Director Dean believed the renovations could come from those funds and further noted that we have funds in the budget to continue renting the present space through this fiscal year; so, we are only talking about whatever additional space we lease. Commissioner Scurlock stated that he would anticipate if we fast tracked this, we could begin construction and occupy a new building within two years. He believed that if we continue to have space crunches, we are going to have to identify specifi- cally what are totally essential services versus what is just nice to have. He had strong feelings about this. Commissioner Bird wished to clarify whether we wish to lease all the rest of the compartments available in the Cappelen Building, and Director Dean advised that only one is available 35 ell 5 11989 EOOK X15 F°J76l BOOK 75 JAW '31 'i989 FGE77 now, and he believed that all 3 compartments would be available on a 5 year lease only. Commissioner Scurlock noted that we could make a counter offer. ON MOTION by Commissioner Scurlock, SECONDED by Com- missioner Eggert, the Board unanimously authorized staff to pursue leasing the Cappelen Building on a short term basis and making necessary alterations in a moderate way; authorized staff to extend the contract with our existing architect to address the additional space needs; and also directed staff to acquire addi- tional lots to square off the property located north of the Administration Building and to proceed as fast as possible to build a new health facility on this site. PAVING 38TH COURT FROM 45TH STREET TO 47TH STREET The Board reviewed memo from County Engineer Brescia: TO: Honorable Board of County Commissioners THROUGH: Jim Davis, P.E. Public Works Directo�� THROUGH: aph Brescia, P.E. County Engineer FROM: Michelle A. Terry, C.E.T. Civil Engineer SUBJECT: 38th Court Paving from 45th Street to 47th Street DATE: January 16, 1989 Descriptions and Conditions As part of the Gifford Sewer Project the existing sewer line on 38th Court is to be rehabilitated. However, paving of this road was not made part of the original contract. There is money in an escrow account (FHA) Farmers Home Administration in the Florida National Bank of Vero Beach for paving improvements to 38th Court. 36 Alternatives 1) Leaving 38th Court unpaved and follow up with a petition and have it paved under our Petition Paving Program. This could take a couple of years. 2) Paving 38th Court with escrow funds and under the existing contract W.I.P. Gifford Sewer. Recommendations and Funding Staff recommends the paving of 38th Court from 45th Street to 47th Street. Approximately 1,321 L.F. of new paving is recommended at a cost of $15.00/ft results in a contract price of $18,815.00. A change order with the Gifford Sewer Contract is recommended so that the paving will be accomplished under current bid costs. ,Funding to be from Fund 430-000-169-00500 W.I.P. Gifford Sewer. ON MOTION by Commissioner Eggert, SECONDED by Com- missioner Scurlock, the Board unanimously approved the paving of 38th Court from 45th Street to 47th Street with funding to be by a change order with the Gifford Sewer Contract as recommended by staff. AWARD OF BID #89-40 - PUBLIC WORKS/R&B DIV. - FRONT END LOADER (ADDITIONAL ITEMS INCLUDED IN BID #89-40 AWARDED IN LATER ITEM) The Board reviewed memo from the Public Works Director: JAN 3 1 1989 37 JAN `E1989 BOOK 75 FAGE.764 TO: James E. Chandler, County Administrator FROM: James W. Davis, P.E., Public Works Director H.T. "Sonny" Dean General Services Directo SUBJECT: Award of Bid - Public Works/Road and Bridge Division Indian River County Bid #41,89-40 - Front End Loader DATE: January 16, 1989 DESCRIPTION AND CONDITIONS After formal advertisements, five bids were received for a Front End Loader. The Road and Bridge Division has $85,000 budgeted for this item in the FY88/89 Budget. ALTERNATIVES AND ANALYSIS 1) Bid by Case Power & Equipment for a Case Model 621 did not meet specifications. This machine is smaller than specified and would be unable to meet our needs. 2) Bid by Neff Machinery Inc. for a John Deere Model 624E did not meet the following specifications: a) Specification for single lever control transmission was not met. The machine has two controls. b) Specification for air over hydraulic brakes was not met. The machine has hydraulic only. 3) Bid by H.F. Mason Equip. Corp. for a Dresser Model 520B did not meet specifications. a) Specification for single lever control transmission was not met. The machine has two controls. b) Specifications for pilot on bucket controls not available on this machine. c) Specifications for air over hydraulic brakes not met. The machine has hydraulic only. 4) Bid by M.D. Moody and Sons, Inc. for a Trojan Model 2000Z met all specifications. Total cost bid would require us to pay $113,547 at this time which exceeds the budgeted amount by approx. $30,000. The Direct Purchase Bid less trade-in is $62,330 which is within the budgeted amount. 5) Bid by Kelly Tractor Co. for a Caterpillar Model 936E met all specifications. Total cost bid would require us to pay $81,720 at this time which is within the budgeted amount. The cost figures submitted on the bid forms were not correct. Kelly Tractor has verbally corrected the bid as follows Purchase price less trade-in and' Performance Bond Max. cost of repairs- 5 years(see attached) Guaranteed buy back 5 years $ 81,720 22,500 $104,220 37,800 $ 66,420 .The Direct Purchase Bid less trade-in and Performance Bond is $80,567 which is within the budgeted amount. The following chart compares the bids submitted. 38 4-1 0 >`I J+ UI ,,•+ 0 -r-1 0 43 r• -I i-1 4-I i; O U 4' U O O i•d •I_ed ) 04 4. 4•I b 'UJ LH z ir14 � Ntdrd4J w O � ,...4 'd O 'd bi rd cu cu o E ni 3 k,[ N 401 rdNa) 1•+ a)Ado O� AhU 4-1•03 � I 4-I ri . 4-1 .r.1 1 0 ,A O rI w b r•I U )4 • r-1 10 o0W O.,U1N gek pi 0 r- 4-J m CD 0) rd N 0 4 (dam a4 O'n4j 0 4..) to 'r4 41 ) f .14 H H tc). Front End Loader Bidder Equip. Bid Purchase Price + 1 Unit less Trade-in Cost of Repairs 5 years Salvage Value Case Power & Equip, Orlando Case -Mod. 621 $34,500 BID REJECTED - Machine too small does not meet Spec. $ 2,500 M.D. Moody Trojan Mod 2000Z & Sons, Inca 1 yr/2000 hr warranty TOTAL COST BID M.D. Moody & Sons, Inc. Neff Machinery, Coral Gables . $113,547 Trojan Mod 2000Z $ 62,330 1 yr/2000 hr warranty John Deere Mod 624E 2 year/3000 hr power Tran. 6 months - all parts Kelly Tractor CAT 936E $ 87,520 Miami, Fl 6 mo. all parts TOTAL COST BID $ 59,155 Kelly Tractor CAT 936E $ 80,567 Miami, Fl 6 mo. all parts CO. DIRECT PURCHASE H.F. Mason Dresser 520B 1 year $12,000 $25,000* $25,000** $40,200 $25,000 $ 43,000 $ 62,000 $ 27,000** $ 40,000** $ 37,800 $ 54,000 $ 45,188 BID REJECTED - MACHINE TOO SMALL * Cost of Repairs estimated by Public Works based on average 5 -year end loader repair costs ** Salvage value taken from Dataquest, Inc., Green Guide of Construction Equipment Values Net Cost - 5 years $ -6,000 $ 63,547 $ 60,330 $ 44,155 $ 89,920 $ 51,567 • J ai'11989 DoOK `/0 f'AU 766 Commissioner Scurlock asked that the Minutes indicate that he hoped we would continue to review our specifications. ON MOTION by Commissioner Scurlock, SECONDED by Com- missioner Eggert, the Board unanimously agreed to waive specification requirements for single lever controls and air over hydraulic brakes and awarded Bid #89-40 for a John Deere Model 624E Front End Loader for Public Works to Neff Machinery, Inc., Coral Gables, at a cost of $59,155 after trade-in, as recommended by staff. PAVING & DRAINAGE IMPROVEMENTS TO 87TH STREET, VERO LAKE ESTATES The Board reviewed memo from County Engineer Brescia: TO: THROUGH: THROUGH: FROM: SUBJECT: Honorable Board of County Commissioners Jim Davis, P.E. Public Woirector Ralph , P.E. County Engineer Michelle A. Terry, C.E.T. Civil Engineer Resolution to provide for the paving and drainage improvements to 87th Street, Vero Lake Estates from 102nd Avenue to C.R. 510 DATE: January 10, 1989 Descriptions and Conditions The County Public Work Division has initiated a public improvement assessment for road paving and drainage improvements for 87th Street in Vero Lake Estates from 102nd Avenue to County Road 510 in cooperation with the Vero Lake Estates Property Owners Association Road and Drainage Committee. Recommendations and Funding It is recommended that motions be made to: 1) Adopt the resolution providing for drainage improvements for the project, terms outlined in the resolution. interest rate shall be 12% at the assessment roll is approved. 40 the paving and subject to the The applicable time the final 2) Allocate $133,780.00 from other Revenue Sources and $26,822.60 from the Petition Paving Account #173-214-541-035.39. (See attached) 3) Roads will be prepared by the County Road and Bridge Department, and constructed by the County's Annual Contractor. ON MOTION by Commissioner Scurlock, SECONDED by Com- missioner Eggert, the Board unanimously approved Res. 89-13 providing for paving and drainage improvements to 87th Street from 102nd Ave. to CR 510, Vero Lake Estates. RESOLUTION NO. 89-13 A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, PROVIDING FOR CERTAIN PAVING AND DRAINAGE IMPROVEMENTS TO 87TH STREET FROM 102ND AVENUE TO C.R. 510 IN VERO LAKES ESTATES, PROVIDING THE TOTAL ESTIMATED COST, METHOD OF PAYMENT OF ASSESSMENTS, NUMBER OF ANNUAL INSTALLMENTS,. AND LEGAL DESCRIPTION OF THE AREA SPECIFICALLY. BENEFITTED.,, WHEREAS, the County-- Public Works Department has initiated a public improvement assessment for Road Paving and Drainage Improvement for 87th St.'from 102nd Ave. to C.R. 510 in Vero Lakes Estates, in cooperation with the Vero Lakes Estates Property Owners Association Road and Drainage Committee. WHEREAS, the construction of paving and drainage improvements by special assessment funding is authorized by Section 11-21, 11-22, and 11-41, Indian River County Code of Laws and Ordinances; and cost estimates and preliminary assessment rolls have been completed by the Public Works Department; and the total estimated cost of the proposed paving and drainage improvements is ONE HUNDRED SIXTY THOUSAND, SIX HUNDRED AND TWO DOLLARS and SIXTY CENTS ($160,602.60); and WHEREAS, the special assessment provided hereunder shall, for any given record owner of property within the area specially benefited, be in an amount equal to that proportion of seventeen percent (17%) of the total cost of the project ($26,822.60) :which the number of lineal feet of road frontage owned by the given owner bears to the total number of lineal feet of road frontage within the areas specially benefited and eighty-three (83%) of the total cost of the project ($133,780.00) will come from other revenue sources; and 41 JAN 3i1999 BOO 5 Fa E 767 JAN 011989 BOOK 75 F° -u 768 WHEREAS, the special assessment shall become due and payable at the Office of the Tax Collector of Indian River County ninety (90) days after the final determination of the special assessment pursuant to Section 11-47, Indian River County Code of Laws and Ordinances; and WHEREAS, any special assessment not paid within said ninety (90).day period shall bear interest beyond the due date at a rate established by the. Board of County Commissioners at the time of preparation of the final assessment roll,•and shall be payable in two (2) equal installments, the first to be made twelve (12) months from the due date and subsequent payments to be due yearly; and,. WHEREAS, after examination of the nature and anticipated usage of the proposed improvements, the Board of County Commissioners has determined that the following described properties shall receive a direct and special benefit from these improvement, to wit: Lots 5 through 7, Block B; Lots 5 through 7, Block C; Lots 5 through 7,. Block F; Lots 5 through 7, Block G; Lots 5 through 7, Block K; Lots,5 through 7, Block L; Vero Lake Estates Subdivision;' Unit A, Plat Book 4, Page 70 of the Public Records of Indian River County. Lots 1 through 5, Lots 1 through 8, Plat Book 4, Page River County. Lots 1 through 15 Lots 5 through 7, Lots 5 through 7, Plat Book 4, Page River County. Lots 1, and 26 through Block. E; Lots 1 and 12, Lots 1 and 12, Block L; Lots 1 and 12, Block P; Book 5, Page 31 of the County. Block 1; Lots 1 through 6, Block 8; Block 9; Vero Lake Estates, Unit One, 41 of the,Public Records of Indian , Block N; Lots 5 through 7, Block P; Block Q; Lots 5 through 7, Block T; Block U; Vero Lakes Estates, Unit B, 93; of the Public Records of Indian 32, Block A; Lots 1 and 12, Block H; Lots 1 and 12, Block I; Lots 1 and 12, Block M; Vero Lake Estates, Unit C, Plat Public Records of Indian River Lots 7 and 8, Block B; Lots 7 and 8, Block C; Lots 7 and 8, Block F; Lots 7 and 8, Block G; Lbts 7 and 8, Block J; Lots 7 and 8, Block K; Lots 7 and 8, Block N;, Lots 7 and 8, Block 0 of of Vero Lake Estates, Unit H, Plat Book 5, Page 68 of the Public Records of Indian River County. Lots 1 ad 16, Block A; Lots 1 and 16 Block D; Lots 1 and 16, Block E; Lots 1 and 16, Block H; Lots 1 and .16, Block I; Lots 1 and 16, Block L; Lots 1 and 16, Block M; Lots 1 and 16, Block P of Vero Lake Estates, Unit 1 of the Public Records of Indian River County. The East 1/2 of NE 1/4 of SE 1/4 of Section 27, Township 31S, Range 38E. 142 DO Asn cons CIES salmi CIOCI [ii© tom rist Q1�M oft IS11RT 1n >m corm NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, as follows: 1. The foregoing recitals are affirmed and ratified in their entirety. 2. A project providing for paving and drainage improvements to 87th St. from 102nd Ave. to C.R. 510 in Vero Lake Estates Subdivision; heretofore designated as Public Works Projects No. 8226 is hereby approved subject to the terms outlined above and all applicable requirements of Section 11-41, et seq. Indian River County Code of Laws and Ordinances. • The foregoing resolution was offered by Commissioner Scurlock who moved its adoption., The motion was seconded by Commissioner Eggert a vote, the vote was as follows: and, upon being put to Chairman Gary C. Wheeler.. - Vice -Chairman Carolyn K. Eggert Commissioner Don C. Scurlock, Jr. Commissioner Margaret C. Bowman Commissioner Richard N. Bird Aye Aye Aye Aye Aye The Chairman thereupon declared the resolution passed . and adopted this 31st day of January 1110 fl0 Tl111 r • DO Ofl OD MCI ••• rum MIN CCM TST 017 T Int .1 1989. BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA - 1 1. oor By GARY 9j'' WHEELER, Chairman • CM MIN CM ice, , m `'QE' J q • 0.•• 1• 1311211 • �M.�`,5 {['.. 1•1ri- br1. r r' Ern "aJ10 1÷7/).•r77:77• 1 a/w 11t �...�r��' wwll 1.1 • • /1 Ai ®OY'i^ l•i �I.O j[t" �_.a)I- i�i �1• l Nrlt w1• ors OMMa [1 ^mkt aT >1•I.I • :70 01• 1:a CEICOMUDI Qo Q13 QO CIES MEW I MI•. ©' In'• COCO rl' o lit I 0 u • 0 • • I. • ■1 •I L• • •1• •1• • 1• : •1 KUM NMI • 1 1 •I, .I■ • - 1'• • , 1 coo /. 1 alt •11 't11 � %I ■ [ On MO 1 Jr • • IS • • 11 11 •• 1 1aMOW • Mom can mom UNN ©Ra ClsoCo EWA CUM [[70 CRM r•1 • Qfl MTNMEM q �i11? 1313 ©a IMMO OB a • r• 1 r�• 1 L , , �,J i� �ir.�[`e a 1 1 � , 1' , ' 1 • i� a I : 1 • t g, ' [+•y� u [ q [r 1—•=I •roR - ,1 .^•I r A•a M[^ 1f • u • • 113111 !lm q •_• • r=1 •1• q ram C!© moo ClO COCO CUB ELM q•1 two moo coo Coon 13111 JAI 311888 r1• 111111 00 COLO 1® COM MEI CONN Loon tom♦ 1► • a• 01, • 1 CIO" L ••••••9I COM If ,i • q � CIES • • •11 , I. a 42 r L1 • 1 • •I• •,• all CON 1111 al .. 011 WI •= •4.. 11• XLIatt . 1, Q `InWwrc • a1.Ia •1• ,I• ,•arm • 33 po ASSESSMENT. P� AT -FOR Orth ST. • •" ~T '; i • • FROM 102nd IL AVE. To C.R. 510 . 43 1 6nooa1110 ggIggIgI •1 .• ■I1 •I1 • •'aVti •ri 117* 1 ,.1 • 1 •1•I�•1• K 1• an to, tam ®, • , •1 EQt7 •1• cni 1• P 1• x.µ' 16. EooK • ill 'm• __ '.'4. • /1.... Ad1ii•+'{ F:,•:� •Jo1-i 2.1.1.1 • • L. l•1•1•M 1f• ' 1.I■ 014%111 •I1 • 1+1• •1•Is•1• •I•I•ui. vial •1• •1• a rime. 12b� 3*1 J 169 ROOK l F4 L i7O AWARD OF ADDITIONAL ITEMS ON BID #89-40 - PUBLIC WORKS/R&B DIV. - TWO MOTOR GRADERS The Board reviewed memo from Public Works Director Davis: TO: James E. Chandler, County Administrator FROM: James W. Davis, P.E. Public Works Director SUBJECT: Award of Bid - Public Works/Road and Bridge Division IRC Bid 89-40 - Two (2) Motor Graders DATE: January 30, 1989 THIS ITEM IS PRESENTED AS AN EMERGENCY ITEM DUE TO A MANUFACTURER'S PRICE INCREASE EFFECTIVE THE FIRST WEEK OF FEBRUARY 1989 AND A NEW FIVE YEAR EXTENDED WARRANTY AVAILABLE IN JANUARY, 1989. STAFF REQUEST THIS ITEM BE CONSIDERED JANUARY 31, 1989 DUE TO SUBSTANTIAL COST SAVINGS POSSIBLE. DESCRIPTION AND CONDITIONS After formal advertisements, three bidders responded by bidding on two motor graders. The Road and Bridge Division has $85,000 budgeted for one motor grader and petition paving has $122,000 budgeted for one motor grader. Both will replace two existing graders (1963 CAT and a 1971 CAT). ALTERNATIVES AND ANALYSIS 1) Bid by H.F. Mason Equipment Corp. for two Dresser A-450 E did not meet specifications as follows a) 12 volt electrical system is proposed but 24 volt system specified b) transmission has only three reverse, not six c) rear axle will not unlock d) brakes were specified to be 4 -wheel oil disc. Brakes bid were 4 -wheel hydraulic. Dresser was previously International Harvester. 2) Bid by Neff Machinery, Inc. for two John Deere 670 B Motor Graders did not meet specification as stated in the attached list of exceptions by Neff Machinery. 3) Bid by Kelly Tractor Co. for two Caterpillar 120 G Graders met all specifications. Kelly Tractor bid both Direct Purchase and Total Cost Bid. The attached spreadsheet compares the bids: The initial cost to purchase two (2) Dresser Graders is $98,644, however, the salvage value of the equipment is much less than Caterpillars and John Deere equipment. The initial cost to purchase two (2) John Deere 670 B Graders is $123,300.(After trade-in) The initial cost to purchase two (2) Caterpillar 120 G Motor Graders is $175,746.(after trade-in). Due to lesser historic maintenance costs and higher salvage value the 5 -year life cycle cost of the Caterpillar graders was esti- mated at $54,873/grader. However, Neff Machinery Co. has indicated that they would provide a 5-year/5000 hour extended warranty to the County at no additional costs. This warranty could reduce the 5 -year repair cost substantially. If repair costs are reduced by $2,815/year, the John Deere Grader would be more cost effective. 44 MOTOR GRADERS Bidder Equip. Bid Purchase Price + Cost of Repairs - Salvage Value Net Cost - 1 Unit less Trade-in 5 years 5 years O .0\WU)a)4) d d M ani W H AH.F. Mason Equip Dresser A -450E $ 49,322 + $47,300* $27,000** $69,622 w ay o d b Corp. A P . ,i Hialeah, Fl. rd • "' A c' o 4 12 month warranty 1 PP.") • i +�UI en MI ir) 4J rn P,FI In A d - Neff Machinery John Deere 670 B $ 61,650 $47,300* $ 40,000** $ 68,950 m E o 4' 44.2 Coral Gables 5 yr/5000 hr warranty 6 months full warranty ao aw"0 0 ▪ L co p o4.L}.I Kelly Tractor CAT 120 G $ 87,873 $21,000 $ 54,000 $ 54,873 4-> • •ro o ' j Miami, Fl. Direct Purchase 6 months warranty rd a) U • > IoP r U 4 o G w cd rd Kelly Tractor CAT 120 G $ 92,808 $23,000** $ 40,600** $ 75,208 .ri rn +> .,� Miami, Fl TOTAL COST BID 6 months - all parts A Pb cdrq o0 • $-4 0 rd •ri MM w w � �,aooaoi rdd $4,4 4' 4 0 E k.0 lo •* Cost of Repairs estimated by IRC Fleet Management estimate or Dennis L. Smith, Inc. (14-1.--. o �' +� ' ** Salvage value as per Machinery Trader Magazine o to coi .w 4, 0 3 MACHINE DATE PURCHASED COST OF REPAIR '-1 (v G 0 .� rd o ,> .W P ,d b b CAT 6/86 $ 3,816 .,, 0 w L°; m ai 3 E w o In Fiat Allis 4/86 9,829 o o o z 3 0 ad rd Gallion 2/83 53,277 WW ai W x 4j 0 r400 Champion 0 2/82 67,591 >10 w o H I I I o . N 4-I .d -I rd .-I rI ul o rd b n N in I CAT 3/81 Traded 6/86 21,031 >`I . • E f• �-I4W .w�r-I-INN 5 Wo td oa0N ON0PdwNQ,b W I-OnAu 3 Wri.-I 0 0 JAW 11989 BOOK 75 FAGL ( 2 ON MOTION by Commissioner Scurlock, SECONDED by Com- missioner Eggert, the Board unanimously agreed to waive those specifications not meeting bid, requirements and awarded Bid #89-40 for two John Deere 670 B Motor Graders to Neff Machinery, Inc., Coral Gables, at a cost of $123,000, as recommended by staff. SOLID WASTE MANAGEMENT GRANTS PROGRAM The Board reviewed memo from Ron Brooks, Solid Waste Manager: DATE: JANUARY 30, 1989 TO: JAMES E. CHANDLER COUNTY ADMINISTRATOR. THRU: TEDIRECTOR OF UTIL RVICES FROM: RONALD R. BROOKS, MANAGER SOLID WASTE DISPOSAL DISTRICT SUBJECT: SOLID WASTE MANAGEMENT GRANTS PROGRAM BACKGROUND Along with the various legislative mandates regarding solid waste management, Grant funds have also been made available to the Counties for initiating various aspects of the required solid waste management practices. Currently existing Grants are available for establishing oil recycling centers and educating the public on recycling of recoverable materials in the County's solid waste stream. It is anticipated that additional grants may be provided as well. ANALYSIS Inasmuch as the County has assumed the responsibility for management and disposal of the solid waste stream within the municipalities and unincorporated areas of the County, it is essential that the Solid Waste Disposal District take advantage of any Grant funds made available' to the County for solid waste management. Such grant programs normally require a resolution executed by the Board of County Commissioners that authorizes the Solid Waste District to apply for and obtain such grants. RECOMMENDATION It is recommended that the attached resolution authorizing the Solid Waste Disposal District to apply for available Grant funds associated with Solid Waste management be approved by the Board for execution by the Chairman of the Board. 46 ON MOTION by Commissioner Scurlock, SECONDED by Com- missioner Eggert, the Board unanimously adopted Resolution 89-14 authorizing the Solid Waste Disposal District to apply for available Grant funds associated with Solid Waste management. i RESOLUTION NO. 89- 14 A RESOLUTION OF INDIAN RIVER COUNTY, FLORIDA, BY ITS BOARD OF COUNTY COMMISSIONERS, AUTHORIZING'THE SOLID WASTE DISPOSAL DISTRICT TO APPLY FOR ANY AND ALL GRANTS AVAILABLE TO THE COUNTIES FOR WASTE O1L COLLECTION AND RECYCLING, RECYCLING PROGRAMS FOR RECOVERABLE RESOURCES IN THE SOLID WASTE STREAM, EDUCATION AND AWARENESS PROGRAMS FOR THE RECYCLING OF RECOVERABLE MATERIAL, AND ANY OTHER ASPECT OF SOLID WASTE MANAGEMENT. • WHEREAS, Indian River County, at great expense, assumed full responsibility for the management and disposal of the solid waste stream generated in the municipalities and unincorporated areas of the County; and WHEREAS, waste oils are prohibited in the County Landfill and -must be collected and recycled; and WHEREAS, the County is also mandated by Florida legislation to reduce the overall solid waste stream to its Class I Landfill by volume reduction and recycling programs; and WHEREAS, public education and awareness programs are essential to the success of any volume reduction and recycling effort; and WHEREAS, the State Department of Environmental Regulation provides grant funds for used -oil recycling projects, initiation of solid waste recycling programs, and public awareness and recycling programs, NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, that the Solid Waste Disposal District is authorized and requested to apply for any grants that are, or may be made, available to Indian River County for solid waste management programs, 47 JAN 311999 BOOK 75 FV.,E. 773 . 3 1 1989 001( waste oil recovery and recycling programs, volume reduction programs, and public awareness and educations programs. The foregoing resolution was offered by Commissioner Scurlock.and seconded by Commi`s§ioner Eggert and, upon being put to a vote, the vote was as follows: Chairman Gary C. Wheeler Vice -Chairman Carolyn K. Eggert Commissioner Richard N. Bird Commissioner Don C. Scurlock, Jr. Commissioner Margaret C. Bowman Aye Aye Aye Aye Aye The Chairman thereupon declared the resolution duly passed and adopted this 31st day of January, 1989. BOARD OF COUNTY COMMISSIONERS 'INDIAN RIVER COUNTY, FLORIDA By AGREEMENT W/HOSPITAL DISTRICT RE ALS TRANSFER & FUNDING Attorney Vitunac reviewed the following: TO: Board of County Commissioners FROM: DATE: January 25, 1989 Charles P. Vitunac, County Attorney RE: B.C.C. MEETING JANUARY 31, 1989 AGREEMENT BETWEEN HOSPITAL DISTRICT AND COUNTY RE: ALS TRANSFER & FUNDING As a result of the decision by the Board of County Commissioners to provide advanced life support (ALS) services, along with basic life support (BLS) services, to the residents of the county in lieu of those services provided by the Hospital District, the County and the Hospital have entered into a proposed agreement by which the Hospital would provide funding for ALS services nowto be provided by the County until the end of fiscal year 1988-89, at which time the County would undertake complete funding of the system. The agreement estimates that the Hospital will give to the County approximately $571,000, pursuant to a formula listed in the agreement, which in essence has the Hospital giving the County a start-up capital of $75,000 and $62,000 a month for operating expenses. The agreement is set to begin February 1, 1989, and is recommended for approval by County staff. 48 Attorney Vitunac informed the Board that the Hospital would like us to sign the agreement first and bring it over to them today to be signed. He noted that this agreement has been changed about four times, and staff now believes the agreement before the Board is acceptable to everybody. ON MOTION by Commissioner Eggert, SECONDED by Com- missioner Scurlock, the Board unanimously approved Agreement with the Hospital District in regard to ALS transfer and funding. SAID AGREEMENT IS ON FILE IN THE OFFICE OF CLERK TO THE BOARD. INTERLOCAL AGREEMENT BETWEEN CHIEF JUDGE FOR 19TH JUDICIAL CIRCUIT & INDIAN RIVER, MARTIN, OKEECHOBEE & ST. LUCIE COUNTIES The Board reviewed memo from Asst. County Attorney Brennan: TO: The Board of County Commissioners FROM: Sharon P. Brennan - Assistant County Attorney DATE: January 25, 1989 SUBJECT: Interlocal Agreement between Chief Judge for the Nineteenth Judicial Circuit and Indian River County, Martin County, Okeechobee County, and St. Lucie County. In 1988 Chief Judge Geiger determined that additional staffing for the Court Administrator's Office was needed. Because the State had not funded those positions, the Judge requested the Counties, pursuant to Florida Statutes, to provide the personnel necessary to the functioning of the Circuit Courts. All of the Counties agreed to budget funds for the position for the 1988-1989 budget year. The four County Attorneys within the Nineteenth Circuit have been meeting to develop an interlocal agreement setting out the procedure for reviewing and approving the Court Administration budget, for division of operating expense, for payment and accounting of expenses and for miscellaneous provisions. This agreement is similar to the interlocal agreements for the medical examiner and the State Attorney's Office. This agreement Is presented today for your approval. The agreement is only effective if agreed to by each of the four counties. 49 N 11989 Poor 75 Eg /75 r- ry,Lilc, it ;19 BOOK 75 u;E 77C Commissioner Scurlock stated that his only question in whether the funding formula is based on population or delivery of service. Attorney Brennan believed it is population and that it is the same formula as for the Medical Examiner. ON MOTION by Commissioner Scurlock, SECONDED by Com- missioner Eggert, the Board unanimously authorized the Chairman to execute the Agreement with Dwight Geiger, Chief Judge for the 19th Judicial Circuit Court. SAID AGREEMENT WILL BE MADE A PART OF THE RECORD WHEN FULLY EXECUTED AND RECEIVED. <r BUDGET AMENDMENT #042 - ADVANCED LIFE SUPPORT The Board reviewed memo from OMB Director Baird: TO: Members of the Board of County Commissioners DATE: January 25, 1989 SUBJECT: BUDGET AMENDMENT - 042 ADVANCE LIFE SUPPORT FROM: Joseph A. Baird OMB Director DESCRIPTION AND CONDITIONS Attached for the Board of County Commissioners approval is a line item budget in the amount of $775,000 for operating the Advance Life Support system from February 1, 1989 to September 30, 1989. RECOMMENDATION Staff recommends the Board of County Commissioners approve budget amendment 042. ON MOTION by Commissioner Eggert, SECONDED by Com- missioner Scurlock, the Board unanimously approved Budget Amendment #042 appropriating funds necessary for operating the ALS system from 2/1/89 - 9/30/89. 50 TO: Members of the Board of County Commissioners FROM: Joseph A. Baird OMB Director SUBJECT: BUDGET AMENDMENT NUMBER: 042 DATE: January 25, 1989 Entry Number Funds/Department/Account Name Account Number Increase Decrease 1. REVENUE _ GENERAL FUND/ ALS/ALS Revenue 001-000-342-061.00 $ 204.000 $ 0 ALS Reimburse Hos.ital 001-000-369-043.00 i0 571 000 EXPENSE GENERAL FUND/ALS Regular Salaries 001-253-526-011.12 $ 273,663 $ 0 Overtime 001-253-526-011.14 $•201,343 $ 0 Social Security 001-253-526-012.11 $ 35.626 $ 0 Florida Retirement 001-253-526-012.12 $ 68,306 $ 0 Health Insurance 001-253-526-012.13 $ 40,940 $ 0 Worker's Compensation 001-253-526-012.14 $ 17.522 $ 0 Other Insurance 001-253-526-034.59 $ 12,000 $ 0 Other Professional Services 001-253-526-033.19 $ 12,000 $ 0 Travel 001-253-526-034.02 $ 1,500 $ 0 and Seminars 001-253-526-034.53 $ 3,000 $ 0 ,Meetings Telephone 001-253-526-034.11 $ 5.500 $ 0 Fuel and Lubricants 001-253-526-035.21 $ 1.000 $ 0 Auto Maintenance 001-253-526-034.64 $ 1.000 $ 0 Maintenance Other Equipment 001-253-526-034.69 $ 1.000 $ 0 Outside Printing 001-253-526-034.72 $ 3.000 $ 0 Office Supplies 001-253-526-035.11 $ 1.000 $ 0 Expendable Tools 001-253-526-035.26 $ 3,500 $ 0 Other Operating Supplies 001-253-526-035.29 $ 2,500 $ 0 Books and Magazines 001-253-526-035.41 $ 500 $ 0 Dues and Membership 001-253-526-035.42 $ 1,500 $ 0 Uniforms 001-253-526-035.24 $ 1,000 $ 0 Comm. Equipment Maintenance 001-253-526-044.71 $ 1.500 $ 0 Medicine and Medical Supplies 001-253-526-035.211$ 13,000 $ 0 Principal Installment 001-253-526-077.12 $ 3,000 $ 0 Interest Debt Service 001-253-526-077.21 $ 600 $ 0 Licenses and Permits 001-253-526-034.97 $ 1,000 $ 0 Furniture and Equipment 001-253-526-066.41 $ 66.432 $ 0 Communication Equipment 001-253-526-066.45 $ 2.068 $ 0 51 JAN 3 1989 X00( 777 JAN 1 '`' BOOK 5 PARKS AND RECREATION COMMITTEE - SUMMARY OF ACTIONS Commissioner Bird reviewed the following: PARKS AND RECREATION COMMITTEE SUMMARY OF ACTIONS JANUARY 12, 1989 f,`,.:1,E 778 During the 1/12/89 Parks and Recreation Committee meeting, the following actions were recommended to the Board: 1.) Request from City of Vero Beach The City of from the Florida MacWilliams Park request. Vero Beach requested an additional $9,650.00 Boating Improvement Fund for the lighting in and the Committee recommended approval of the 2. Archery Range at County Fairgrounds The Committee unanimously recommended that the County enter into a license agreement with the Indian River Archery Club and set a time schedule of when the Archery Club will be using the facility and for that schedule to be posted with the County. 3. Round Island Security The Committee agreed for Chairman Bird to write a letter to the Sheriff's Department asking for their cooperation in locking the gates at Round Island Park with the intention within the next year for the County to hire a full-time park ranger. 4. Park Projects The Committee unanimously recommended that the $1500 that was not spent for the Round Island Park fencing be prioritized for the swings in Dale Wimbrow Park. 5. Recreation Director The Committee unanimously recommended that an attempt be made to find money needed to fund additional County recreational programs in the amount of $16,300. 6. Jungle Trail The Committee discussed the management of the Jungle Trail. It was suggested that a member of the Parks and Recreation Committee attend the Jungle Frail workshops. Item 1 - Request from City of Vero Beach: ON MOTION by Commissioner Scurlock, SECONDED by Com- missioner Eggert, the Board unanimously approved an additional $9,650 from the Florida Boating Improve- ment Fund for the lighting in MacWilliam Park as requested by the City of Vero Beach. 52 Item 2 - Archery Range at Fairgrounds: Commissioner Bird informed the Board that Attorney Brennan has been working with our staff to come up with a proposed license agreement and has contacted other counties to see how they have handled it. Risk Manager Susan Tillman, however, has some concerns as set out in the following memo: TO: SHARON BRENNAN DATE: JANUARY 27, 1989 FILE: ASST. COUNTY ATTORNEY SUBJECT: ARCHERY PROJECT RISK MANAGEMENT RECOMMENDATION FROM: SUSAN M. TILLMAN ! REFERENCES: RISK MANAGER The lease on the above mentioned project has been reviewed for insurance requirements. It is the recommendation of Risk Management not to enter into this agreement. Archery, when not conducted with a proposed and followed safety plan, is an hazardous activity. Since the County would be leasing County property .for this activity, the County would be involved in the liability ramifications. The plans submitted by Greg Cadenhead were also reviewed. It appears that in some areas there is as little as one hundred feet from the targets to the roadway. There is always the possibility of children or adults wandering into this area. Also, there are cars passing by on the roadway. Although the intent is not to discourage sport or recreational activities, the County must take extra precautions to insure that all activities are safe due to the recent decision to become self insured. Commissioner Bird stated that the Committee would like some indication from the Board as to how they feel about this and how they want to proceed. Commissioner Eggert commented that she personally has never encountered any problems with an archery range, but Administrator Chandler felt we need to look at this very closely and be sure that with the proposed configuration and the access points we have minimized our liability. 53 JAN 311999 D00K • 75 F°GE. 779 JAN 31 1989 BOOK 75 f,GE 7 Commissioner Bird asked that representatives of the Archery Club be allowed to speak. Greg Cadenhead, president of Indian River Archers, Inc., came before the Board. He had a question regarding the provision under Item 9 of the proposed agreement which says the licensed premises are to be open to the general public except when organized events are being held, and then on the previous page under Liability says the County shall not be liable for any loss, injury, etc., to anyone who at any time may be using the licensed premises. Mr. Cadenhead felt the corporation should be liable only when they are actively using the premises, not when they aren't there. Commissioner Bird believed the concept presented was that the facility will be developed by the Archers club and only people who are members of the club and covered by their insurance will be allowed to use the facility. There was talk about having the public have the ability to use the range, but only on a supervised basis. Attorney Brennan advised that we have to make a non- exclusive license agreement because the land is dedicated to be used by the public, and she would recommend against having any archers going out there unsupervised. Commissioner Scurlock agreed it must be open to the general public but only under certain conditions. Discussion continued as to the possible liability that could be encountered, whether people could be required to be a member of the club, how the access would be controlled, etc., and Commissioner Bird felt with any outdoor activity there is some element sof risk, and the Commission must decide whether it is worth it. Commissioner Scurlock believed the Commission is receptive to the proposal and that staff should work out details to provide a way to do this safely. 54 ON MOTION by Commissioner Scurlock, SECONDED by Com- missioner Eggert, the Board unanimously referred the proposal of the Archery Club to Administrator Chandler with the indication that the Commission is interested if we can do it legally and the risk is not too great. Item 3 - Round Island Security Commissioner Bird felt this item is self-explanatory and commented that he would feel that at some point in the future, we probably are going to need a full time park ranger for the beach area parks. Item 4 - Park Projects ON MOTION by Commissioner Scurlock, SECONDED by Com- missioner Eggert, the Board unanimously agreed that the $1,500 not spent for Round Island Park fencing should be reallocated for swings in Dale Wimbrow Park. Item 5 - Recreation Director Commissioner Bird informed the Board that Recreation Direc- tor Pat Callahan has put together a schedule of proposed activi- ties to provide some recreational opportunities in the South County where they are not presently available: 55 JAN 3119E9 BOOK 5 i'{ a 781. JAN 18 TO: FROM: SUBJECT: DATE: Bool1 75 f'A,E 782 MEMORANDUM Dick Bird - •DEPT: Indian River County Indian River County Commission/ Parks Recreation Chairman Pat Call $haDir. Program January 11, 198.9 Re4reation County DEPT: City of Vero Beach/ Indian River County - South County, Indian FACILITIES: J.A. Thompson Highlands Time Frame March 1, 1989 Elementary Elementary - October 1, 1989 River March April 3:30 - 6:00 pm Monday - Friday May 9:00 am - Noon Saturday Sept. June/July/August - 6 week Summer Program 9:00 elm - 3:00 pm PROGRAMS: The basic program would be after school activities in athletics, playground activities, crafts and study/reading room. The summer program would be playground activities and crafts combined with beach, skating and school lunch program. STAFF: *Supervisor Vero Beach Recreation Teacher and teacher aide from each school. COST: *NOT PART OF COST - Supervisor of staff with' training, program planning, safety, registration, advertising, time records, etc. STAFFING: 83 days 1March, April, May, Sept.) 2.5 hours per day 4 people 830 hours el 510.00 (to include SS and WC) = =8.300.00 Summer Program - June/July/August 1in conjunction with School Board) = $8.000.00 Materials, supplies, first aid records,.etc out of existing budgets. As the success of this program becomes evident - monies for continuation will be requested in 1989-90 budgets. Commissioner Bird believed we can find the $16,500 within the present Recreation budget by taking $7,000 that was allocated for another picnic pavilion in Gifford Park. They have indicated they would be agreeable to deleting that additional pavilion this year and having those funds used to provide recreation in other parts of the county, which he felt is generous on their part. 56 So, we could have a transfer of those capital improvement funds to salary funds. As to the other $9,000, he is told we do have additional funds in the salary budget unexpended for lifeguard positions that have not been filled this year for Golden Sands Park which was originally budgeted to open in January and will probably not open until March. ON MOTION by Commissioner Scurlock, SECONDED by Com- missioner Eggert, the Board unanimously directed staff to find the money needed to fund additional County recreational programs in the amount of $16,300 as recommended by Commissioner Bird, and if they cannot, then bring this back to the Board. Item 6 - Jungle Trail Commissioner Bird noted that this was simply informational. DOCUMENTS TO BE MADE A PART OF THE RECORD Contract with Dow, Howell,Gilmore Assoc., Inc., for the main Library, having been fully executed and received, as approved at the Regular Meeting of November 15, 1988, has been put on file in the Office of Clerk to the Board. There being no further business, on Motion duly made, seconded and carried, the Board adjourned at 10:30 o'clock A.M. ATTEST: Clerk 7/ Chairman 57 JAN 311989 BOOK 75 [AGE 783