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HomeMy WebLinkAbout12/5/1989BOARS ACTION & IMPLEMENTATION BOARD OF COUNTY COMMISSIONERS INDIAN RIVER COUNTY, FLORIDA AGENDA REGULAR MEETING DECEMBER 5, 1989 9:00 A.M. - COUNTY COMMISSION CHAMBER ADMINISTRATION BUILDING • 1840 25th STREET VERO BEACH, FLORIDA COUNTY COMMISSIONERS Gary C. Wheeler, Chairman Carolyn K. Eggert, Vice Chairman Richard N. Bird Margaret C. Bowman Don C. Scurlock, Jr. * * * * * * * * * * * • 9:00 AM �• ,K4.,.• 1. -',;Approved. ;;Approved. Approved. `y:%Approved. Approved. Approved. James E. Chandler, County Administrate Charles P. Vitunac, County Attorn( Jeffrey K. Barton, Clerk to the Boal * * * * * * * * * * * * * *.* * * * * * * * * * * * 1. CALL TO ORDER 2. INVOCATION - 3. 'PLEDGE OF ALLEGIANCE — Commissioner Richard N. 4. ADDITIONS TO THE AGENDA/EMERGENCY ITEMS a•. Chairman Wheeler had (2) items be added to Agenda: (1)Proclamation re Drunk & Drugged Driving Awareness Week/5L..' (2)Update report on B•idge Repairs (add under Publ .Wks/G.:(6 ) b.Chaiz•man Wheeler add discussion regard to Resol.supporting' ' Sheriffs in suit againt DOC •c.•Comm r.Scurlock asked that Item .F be removed for discussion. '5. CONSENT AGENDA A. Approval of Minutes of Regular Meeting of 11/7/89 B. Approval of Minutes of Regular Meeting of 11/14/89 C. Approval of Appointment of Deputy Sheriff by Sheriff Dobeck-r Kathryn W. King D. Received and placed on file in the Office of Clerk to the Board: Financial Statement and Audit Report for Delta Farms Water Control District for year ending 9/30/89 Copies of Minutes of Board of Supervisors for Delta Farms Water Control District for FY Ending 9/30/89 E. Final Plat Approval for Medical Service Center Subdivision (Memorandum dated 11/27/89) F. IRC Bid 89-93, Gifford Area Sewer Project (Memorandum dated 11/21/89) DEC 51989 .., • BOOK 1 `•;,c.502 DEC 5 1989 BOOK 78 pm -A503 5. CONSENT AGENDA - CONTINUED Approved. G. IRC Bid 90-6, IRC Main Library (Memorandum dated 11/2789) H. Purchase of Heavy Duty Truck Approved. Solid Waste (Memorandum dated 11/21/89) I. Budget Amendment 011, Unemploy- Approved. mentmpensation (Memaiandum dated 11/27/89) J. Budget Amendment 013, for EMS 'Approved. Matching Grant and Emergency Preparedness (Memorandum dated 11/28/89) Approved. K. Grapefruit Crop - IRC Bid 90-20 (Memorandum dated 11/28/89) L. Proc. Drug/Drunk Driving Awareness Week Approved. • ,.• 50, Jeff Barton :t -. made presentation 6. CLERK TO THE BOARD Presentation of 1988 Certificate of Achievement for Excellence in Financial Reporting (Memorandum dated 11/29/89) A. PUBLIC DISCUSSION ITEMS •.X,9:05 AM 7. ' l•- Approved. • Approved. s�Res'.'`89-149 • : Res. 89-150 • None B. PUBLIC HEARINGS None 8. COUNTY ADMINISTRATOR'S MATTERS After School Program, Pelican Island Elementary .(Memorandum dated 11/21/89). 9. DEPARTMENTAL MATTERS A. COMMUNITY DEVELOPMENT Land Development Regulations (Memorandum dated 11/27/89) B. EMERGENCY MANAGEMENT 1) Approval of Resolution Adopting County Nuclear Civil Protection Plan (Undated Memorandum) 2) Approval of Resolution Updating Resolution 76-84 (Undated Memorandum) C. GENERAL SERVICES County Administration Telephone System (Memorandum dated 11/21/89) Approved ESSX Programs & automated attendant. • • f.1:i .x�..:r♦ • i•+T ir�C Approved. Approved. Approved. Approved. Approved. fAppr0ved ..4 ..,, i Approved. Ratify contract with •Knight & Mathes i' • 9. DEPARTMENTAL MATTERS - CONTINUED D. LEISURE SERVICES none E. OFFICE OF MANAGEMENT AND BUDGET Budget Amendment 012, F.I.N.D. Grant to Build Boat Dock (Memorandum dated 11/27/89) F. PERSONNEL 1990 Holiday Schedule (Memorandum dated 11/28/89) G. PUBLIC WORKS Res: 89-152 . 1) Florida Ridge Subdivision (Memorandum dated 11/20/89) 2) Final Payment, Dixie Colonial Plaza, Off-site Improvements (Memorandum dated 11/21/89) 3) Exchange of Right-of-way Deeds Between Rangeline Groves Inc. and Indian River County (Memorandum dated 11/27/89) 41 Developer's Agreement for Turn Lane Along 43rd Avenue at 19th Street (Memorandum dated 11/22/89) 5) Indian River Boulevard Phase IV Right-of-way Acquisition .D. Victor Knight ,._Parcel #103 H. ggU�ILTT I on deteriorated bridges - decision to closing of 4 bridges. none 10. COUNTY ATTORNEY Requests for Return of Funds Paid in Lieu of Beach Access Easement Dedications (Memorandum dated 11/28/89) 11. COMMISSIONERS ITEMS A. CHAIRMAN GARY. C. WHEELER Resolution relating to Quorum of MANWAC . 2. Sheriff's lawsuits against DOC B. VICE CHAIRMAN CAROLYN K. EGGERT Auth. Att. to prepare resolution supporting Sheriff's action & bring back to Bd. DEC 5 1989 • C. COMMISSIONER RICHARD N. BIRD BOOK PAGE C xD 1 11. Will not participate. .i t.. •:s. - POBoa� «�„t7 � F,,.�,�E5DU COMMISSIONERS ITEMS - CONTINUED D. COMMISSIONER MARGARET C. BOWMAN Treasure Coast Council of Government's Proposal to Hire Lobbyists (Letter dated 11/17/89) E. COMMISSIONER DON C. SCURLOCK, JR. 12. SPECIAL DISTRICTS none • • ... ••••••• •••••••••• ANYONE WHO MAY WISH TO APPEAL ANY DECISION WHICH MAY BE MADE AT THIS MEETING WILL NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL WILL BE BASED. DEC 51989 Tuesday, December 5, 1989 The Board of County Commissioners of Indian River County, Florida, met in Regular Session at the County Commission Chambers, 1840 25th Street, Vero Beach, Florida, on Tuesday, December 5, 1989, at 9:00 o'clock A.M. Present were Gary C. Wheeler, Chairman; Carolyn K. Eggert,•Vice Chairman; Richard N. Bird; Margaret C. Bowman; and Don C. Scurlock, Jr. Also present were James E. Chandler, County Administrator; Charles P. Vitunac, Attorney to the Board of County Commissioners; and Virginia Hargreaves, Deputy Clerk. The Chairman called the meeting to order, and Commissioner Bird led the. Pledge of Allegiance to the Flag. ADDITIONS TO THE AGENDA/EMERGENCY ITEMS Chairman Wheeler had two items that he requested be added to the Agenda - a Proclamation re Drunk & Drugged Driving Awareness Week to be added to the Consent Agenda as Item 5L, and a Update Report on Bridge Repairs to be added under Public Works as Item 9G(6). ON MOTION by Commissioner Eggert, SECONDED by Com- missioner Scurlock, the Board unanimously added the above described items to today's Agenda. Chairman Wheeler later in the meeting added a discussion in regard to a Resolution supporting the Sheriffs in their suit against the D.O.C. DEC 5 1989 lAool< Il F.j,J DEC 5 1989 CONSENT AGENDA BOOK 18 F'.+.GE 507 Commissioner Scurlock asked the Item F be removed from the Consent Agenda for discussion, and Commissioner Eggert requested that Item G be removed. A. Minutes of Regular Meeting of November 7, 1989 The Chairman asked if there were any additions or correc- tions to the Minutes of the Regular Meeting of November 7, 1989. There were none. ON MOTION by Commissioner Scurlock, SECONDED by Com- missioner Eggert, the Board unanimously approved the Minutes of the Regular Meeting of November 7, 1989, as written. B. Minutes of Regular Meeting of November 14, 1989 The Chairman asked if there were any additions or correc- tions to the Minutes of the Regular Meeting of November 14, 1989. There were none. ON MOTION by Commissioner Scurlock, SECONDED by Com- missioner Eggert, the Board unanimously approved the Minutes of the Regular Meeting of November 14, 1989, as written. C. Appointment of Deputy Sheriff ON MOTION by Commissioner Scurlock, SECONDED by Com- missioner Eggert, the Board unanimously approved the appointment of Deputy Sheriff Kathryn W. King by Sheriff Dobeck. 2 D. Reports The following were received and placed on file in the Office of Clerk to the Board: Financial Statement and Audit Report for Delta Farms Water Control District for year ending 9/30/89. Copies of Minutes of Board of Supervisors for Delta Farms Water Control District for FY ending 9/30/89. E. Final Plat Approval - Medical Service Center Subdivision The Board reviewed memo from Chief Planner Boling: TO: James Chandler County Administrator DIVISION HEAD CONCURRENCE: Ro ert M. Keati , A Community Developmen d Director FROM: Stan Boling, AICP Chief, Current Development DATE: November 27, 1989 SUBJECT: FINAL PLAT APPROVAL FOR MEDICAL SERVICE CENTER SUBDIVISION It is requested that the data herein presented be given formal consideration by the Board of County Commissioners at its regular meeting of December 5, 1989. DESCRIPTION AND CONDITIONS: The -Medical Service Center Subdivision is a 22 lot subdivision of a.t.18.5 acre parcel of land located at 900 37th Street, immedi- ately north of the Indian River Memorial Hospital complex. The ,subject property is zoned.I ED, Medical District and is within the ;37th Street Hospital/Commercial Node. At its regular meetingoof December `15, ._ 1988, the Planning. -and `Zoning :ommission`grane preliminary plat approval for the project. Since that time, all necessary subdivision development permits have been obtained and, required subdivision improvements including roads, water and sewer utilities, and drainage facilities have been constructed. The applicant, Paul Koehler, managing partner for Medical Service Center partners, the owner, is now requesting final plat approval and has submitted the following: 1. a final plat in conformance with the approved preliminary plat; 2. covenants, restrictions, and property owners' association documents: DEC 5 1989 3 BOOK. 8 w;[ 5O DEC BOOK 18 F E 506T1 3. an executed warranty maintenance agreement; and 4. security posted in an amount sufficient to guarantee the warranty maintenance agreement. ANALYSIS: A11 required subdivision improvements have been constructed by the developer, and have been inspected and deemed acceptable by the Public Works and Utilities departments. It should be noted that .since development of each lot will require site plan approval, lot -specific development improvements will simply be required via the site plan approval process. Public Works and Utilities have no objections to the amount posted by the developer to guarantee for one year the integrity and performance of the publically dedicated improvements (roads, utilities facilities) . The County Attorney's Office has verified that the plat, warranty -maintenance agreement, posted -security, and property owner's association and covenants and restriction documents are legally sufficient. RECOMMENDATION: Staff recommends that the Board of County Commissioners grant final plat approval for the Medical Service Center Subdivision, and accept the executed warranty maintenance agreement and the posted security. ON MOTION by Commissioner Scurlock, SECONDED by Com- missioner Eggert, the Board unanimously granted Final Plat Approval for the Medical Service Center Subdi- vision, and accepted the warranty maintenance agreement and posted security. COPY OF SAID AGREEMENT AND POSTED SECURITY ON FILE IN OFFICE OF CLERK TO THE BOARD. F. Bid #89-93 - Gifford Area Sewer Project The Board reviewed memo from Dominick Mascola, Purchasing Manager: 4 DATE: November 21, 1989 TO: BOARD OF COUNTY COMMISSIONERS THRU: James E. Chandler, County Administrator H.T. "Sonny" Dean, Director Department of General S FROM: Dominick L. MascolManager Division of Purchasing SUBJ: IRC BID#89-93/GIFF'ORD AREA SEWER PROTECT BACKGROUND: The Subject Bid for Gifford Area Sewer Project was properly advertised and Eleven (11) Invitations to bid were sent out. On Sept. 6, 1989, bids were received. Wo (2) vendors submitted proposals for the commodity. ANALYSIS: Staff has reviewed the submittal to ascertain adherence to " specifications. JoBear, Inc. was the low bidder that net all all requirements. Original contract will be sent to chairman •.upon receipt of executed copies from contractor. r• -:+ - FUNDING: Monies for this'project� will cbthe*'from the original FHA Loan for this project. `,1 RECOMMENDATION: Staff reconmends the Award of a fixed contract for $141,089.00 to the low bidder JoBear, Inc., for the subject commodity. Commissioner Scurlock had no significant problem with the recommendation except for the fact that there were only two bidders, and he wondered if someone from Utilities had a reason for that since on a recent project we had about 15 that were interested and underground utilities are usually pretty competitive; although, this is a small contract. Utilities Director Pinto believed the reason is that it is not general construction, it is rehabilitation. The first time we went out for bid, there was only one that was interested and they were way high; so, we put it out again. Apparently not many are interested in rehab work. Commissioners Eggert and Bowman did not feel this bid has 5 DEC 5 1989 POO( 78 i s E. 519 9 9 BOOK 78 F,Gr 51.E been written up in enough detail and actually did not understand what it was all about. Director Pinto explained that one of the contracts under FmHA was to go into the older section of Gifford where there were existing sewers and go through a rehabilitation of that system. Prior to this, we televised the lines and then came up with what we need for rehabilitation. This is the final contract under the Gifford project. This project was previously approved, and Mr. Pinto believed reference should have been made in the memo to that previous approval. Commissioner Scurlock inquired about the estimate for this project, and Director Pinto believed that it was only estimated at something like $80,000 prior to televising the lines. Commissioner Eggert wished to know if the loan had to be adjusted, and Director Pinto advised that FmHA had no problem with that. ON MOTION by Commissioner Eggert, SECONDED by Com- missioner Scurlock, the Board unanimously awarded Bid #89-93 for Rehabilitation of Pineview Park and High Ridge Mobile Home Park Gravity Sewer System to JoBear, Inc., under a fixed contract for $141,089 as recommended by staff and per the following Bid Tabulation: 6 . = TNwi+onos 1]05) 667.8000 Recommended Award JOBEAR. BOARD OF 1840 25th INC COUNTY COMMISSIONER:. Street, Vero Beach. Florida 32960 \ '# 141, 089.00 Date=sEPT 6, 198 • PURCHASING 'DEPT. BID TABULATION • Submitted By Dominick L Mascola PURCHASMG MANAGER Bid No.89/93 Date Of Opening SEPT 6.1965 GIFFORD AREA SEWER PROJECT Bid Title �NvER ♦ s_, k r: [.... 1 : k-. 1111`� ,� tOR10 1. JOBEAR INC $141,089.00 PO BOX 1866 . MELBOURNE, FL 32901 2_ MVRRS (`nNSTRTMTTnN • $164,45A-44 . _Trn PO BOX 229 WINTER BEACH. FL 32971 1 • COPY OF AGREEMENT WITH JoBEAR, INC., ON FILE IN THE OFFICE OF CLERK TO THE BOARD. G. Bid #90-6 - I.R.C. Main Library The Board reviewed memo from Purchasing Manager Mascola: DAME: November 27, 1989 TO: BOARD OF COUNTY COMMISSIONERS THRU: James E. Chandler, County Administrator H.T. "Sonny" Dean, Director Department of General] FROM: Dominick L. Mascola, CPO Manager Division of Purchasing SUBJ: IRC BID#90-6/INDIAN RIVER COUNTY MAIN LIBRARY BACKGROUND: The Subject Bid for Indian River County Main Library was properly advertised and Sixteen (16) Invitations to bid were sent out. On Nov. 15, 1989, bids were received. Six (6) vendors submitted proposals for the cram odity. DEC 51989 7 8001( 1'8 F .+E JIB: DEC 5 1989 BOOK 10 PAGE U1tj ANALYSIS: Staff has reviewed the submittal to ascertain adherence to specifications. Milne & Nichols was the low bidder that met all requirements, with Add & Deduct Alternates. "•+L..q Paul Jacquie & Son,.lac. was thef`lowiest-bidder=for_#heasa�=` Original contract will be sent to chairman upon receipt.of executed copies from contractor. FUNDING: Monies for this project will come from Library Building Fund. Total amount budgeted is $2,900.000.00. RECOMMENDATION: Staff recommends the Award of a fixed contract for $2,816,400.00 to the law bidder Milne & Nichols, for the subject commodity. Commissioner Eggert noted that she just pulled this item to take the opportunity to thank Dow Howell, Lynn Williams, and Mary Kiser Powell, for the tremendous job they did in putting these plans together, getting this out to bid, and getting us really a wonderful response from the contractors. ON MOTION by Commissioner Eggert, SECONDED by Com- missioner Scurlock, the Board unanimously awarded Bid #90-6 for construction of the Main Library with Alternates to the low bidder Milne & Nichols under a fixed contract for $2,816,400 as recommended by staff and as per the following Bid Tabulation with attached explanation from Project Manager Williams: 8 • • BOARD OF . 184025th Street. ' • T.SS;Mn.t CON 51174003 • Recommended Award Kline 6 Nicholls COUNTY COMMISSIONERS Vero Beath. Florida Dateg/16/8g 32960 PURCHASING DEPT. . BID TABULATION • ! Submitted By Dominick L Masada •I I PURCHASING MANAGER Bid No. IRC 90-6 Dote Of Opening 9/15:89 BASE BID 1'1 2,816,400.00 Bid Title INDIAN RIVER COUNTY MAIN LIBRARY BID W/ADD & DEDUCTS •• sysR� ..P • 1 # �1,769;000.00 # 14)RID4' 1. Paul Jacquin 6 Son, Inc • 4. Butler.Conetructlon Co P.O. Box 4343 P.O. Box 560390 • Fort Plerce,_FI 34948-4343 $2,764,900.00 •Rockledge, FI 32956-0398 $2,779,900.00 $2,827,292.00 1:/Alternates $2,882,450.00 2. -Milne 6 Nichols, Inc . 5. N.J. Anderson, Inc . 701 Southeast Sixth Ave • 11382 Prosperity Farm Road • _ Delray Beach, FI 33483 $2.769.000.00 Palm Beach Gardens, F1. 33410 $2,923,000.00 .$2,816,400.00 sOltetnates $2,987,346.00 3. Speegle Construction Inc 6. Schopke Construction 6 Engineering P.O. Box 2089 1620 -Tangerine Street • Cocoa. Ft 12921-2089 v. S2.777.000.00 • PIhnurn, • Ft 32_9111-4698 $3,n44,non nn $3,116,100.00 82.885.225.M w/Altnrnnrnn.h TO: Dominick Mascola, Purchasing FROM: Lynn Williams, Project Manager Main Library DATE: November 16, 1989 •% SUBJECT: Main Library Bid Please be advised that the archiFtects wr en ®comme�2 � a To concerning the referenced bid, will be forwarded upon receipt. However, due to the four altenates which are to be added to the base bid, Milne -Nichols is considered apparent low bidder. In the interim, I have contacted Milne -Nichols and requested Insurance, "gangster form" and a detailed subcontractor list submittals. I have listed below the base bid and alternates which represent the recommended contract award. Milne -Nichols $2,769,000 Base Bid 38,000 A-2 Roof pavers 700 A-3 Carpet allowance 2,700 L-1 Roof landscape 6,000 S-1 Roof structure $2,816,400 Total The project budgeted allowance is $2,936,250.. DEC 5 b 978 F.Au 5E1floo DEC BOOF 78 FA,,E 515 H. Purchase of Heavy Duty Truck - Solid Waste The Board reviewed memo from General Services Director Dean: DATE: TO: THRU: FROM: SUBJECT: NOVEMBER 21, 1989 HONORABLE BOARD OF COUNTY COMMISSIONERS JAMES E. CHANDLER COUNTY ADMINISTRATOR H.T. "SONNY" DEAN, DIRECTOR DEPARTMENT OF GENERAL SERVICES PURCHASE OF HEAVY DUTY TRUCK - SOLID WASTE BACKGROUND: The Solid Waste District has budgeted a Heavy Duty Refuse Truck to haul roll -off containers on. This truck requires a special hoist to ,accommodate the forty yard containers used in the solid waste transfer system. The truck as specified is listed for purchase on the State Contract without the required hoist. In fact, the vendor on this contract is the same company that a similar truck was purchased from last fiscal year. It has been the policy to purchase the truck and hoist as one ::unit, to eliminate problems associated with hoist installation. ANALYSIS: ';Heintzelman's _ Truck Center in Orlando, :_State Contract ,Vendor : agreed to sell us the truck at -contract-price`sand=winsta11t2 at the same price as sold to us last fiscal year. The total price of, ":this unit is $72,356, which is the amount paid for the last unit. ,r.Since.-this brand hoist is the type most used in the Solid Waste District, and we can interchange parts from one unit to-the•other,--it would be most desirable to accept Heintzelman's offer. FUNDING: • The Solid Waste District has budgeted $70,000 in the 1989-90 budget for purchase of this equipment. The Budget Director has indicated there are sufficient funds in the account to cover this overage. RECOMMENDATIONS: In view of the above, staff recommends purchase of the Solid Waste Refuse Truck from Heintzelman's Truck Center at a price of $72,356. ON MOTION by Commissioner Scurlock, SECONDED by Com- missioner Eggert, the Board unanimously authorized the purchase of the Solid Waste Refuse Truck from Heintzelman's Truck Center at a price of $72,356, as recommended by staff. 10 I. Budget Amendment #011 - Unemployment Compensation The Board reviewed memo from Budget Analyst Leila Miller: TO: Members of the Board of County Commissioners DATE': November 27, 1989 SUBJECT: BUDGET AMENDMENT 011 - UNEMPLOYMENT COMPENSATION CONSENT AGENDA THROUGH: Joseph A. Baird OMB Director FROM: Leila Beth Miller Budget Analyst Description and Conditions The State of Florida, Department of Labor has charged Indian River County for Unemployment Compensation payments to former employees. A budget amendment is required to reflect these payments. Recommendation Staff recommends the Board of County Commissioners approve budget 'amendment 011 to refund Unemployment_,Sompensation aments:: fun_d_i aam to come - from contingencies.1 DEO 30 ON MOTION by Commissioner Scurlock, SECONDED by Com- missioner Eggert, the Board unanimously approved Budget Amendment #011 to refund Unemployment Compen- sation payments, as follows: 11 ROOK �� 5113 DEC •989 TO: Members of the Board of County Commissioners FROM: Joseph A. Baird OMB Director SUBJECT: NUMBER: BOOK t 8 f1 -.)t 6 BUDGET AMENDMENT 011 DATE: November 27. 1989 Entry pumber 1. Funds/Department/Account Name EXPENSE Account Number Increase Decrease GENERAL FUND Parks/Unemplovment/Compensation Building & Grounds/Unemp. Comp. 001-210-572-012.15 001-220-519-012.15 S 114.00 $ 967.00 S 0 0 Risk Management/Unemp. Comp. Supt'. Elections/Unemp. Comp. Reserve for Continaencv 001-246-513-012.15 $ 296.00 0 001-700-519-012.15 S 6.00 0 001-199-581-099.91 $ 0 1.383.0 0 SOLID WASTE DISPOSAL DISTRICT • .:•i!..7;.,41.4,6 Landfill/Unemployment Comp. Landfill/Cash Forward GOLF COURSE 411-217-534-012.15 S 35.00 $ 0 Pro Shop/Unemployment omp. Operations/Salary Reserve ' 411-217-534-099.92 418-236-572-012.15 418-221-581-099.88 $ o S 65.00 S• -o S 35.0 0 r .afi 1. S = 65.OD ••• • • :' • STATE OF FLORIDA • LES FORM UCT29 I� DEPARTMENT OF LABOR & EMPLOYMENT SECURITY a 1. • . i { • • .INDIAN RIVER COUNTY BOARD OF •COUNTY COMMISSIONERS "•C/O FINANCE OFFICER • ;'.:PO B0X 1028 _ .. YERO BEACH FL 32960 THE TOTAL. ID AMOUNT DUE MUST BE PA ; WITHIN 30 DAYS OF THE ABOVE DATE. •:•..:.' 4 ..ii;J.. LOCATION CODE ASHOWN ON DETERMINATION NOTICE TOB E PERIOD EMPLO ER OF VALID CLAIM LE0%;� THINFORMATION NTS DN. EAW• PLEASE CALL C90474887,04901 EP ' Ns.tV p!% •gLES FORM UCB-12R • � r^' :Lt. ..Rd '. Era" aril r; EXPIRATION N0. WEEKS CNARGES TO TOUR -�..i „J;; •1;..,J, ' t - - CLAIMANT'S MAME •SOC. SCC. NO. OAT[ OF EENEFITS ��;;: ' OF CLAIM . „ PD. IN OTR. ACCOUNT L 1.9e0;5H►.an- F3 ; ETTA .A • ROBERTS i' . 1'.150-18-7230 11/12/69 ' ` b `E' , f'S:64 T SHARON L -DI ROCCO 216-56-6461 08/05/90 2 3406 ...*js °I i ).:.eeT•Lae 61.j.TiliTJER`RY L7SUNHERS • 232-78-7458 05/27/90 13 •966:B1t;%tto w"'•1 tBOBBY•+J ROBINSON •213-42-4870 09/02/90 .• 1 65:001•:'=�'x' `1P'" • ONNIE .F MCGOWAN 267-62-2862 07/16/89 4 328963 :"-�� .",(';�!'=; 3L BONNIE F MCGOMAN 267-62-2862 07/16/90 8 80. :ty'i i3A' Et!•els•�sSUSAN •H•: TILLMAN 284-50-9920 05/13/90 3 :295.50 `• ; 1•1 i;? y ytee°-t- , �'p° See attached OCT -3. -55.50 t 4 DIVISION OF UNEMPLOYMENT COMPENSATION BUREAU OF TAX • • TALLAHASSEE. FLORIDA 32301 REIMBURSEMENT INVOICE THIS IS A STATEMENT OF CHARGES TO YOUR ACCOUNT BECAUSE OF UNEMPLOYMENT COMPENSATION PAYMENTS TO YOUR FORMER EMPLOYEES. ACCOUNT NO. 976037 0 QUARTER ENDING .SEP 30,-1989 DATE .. NOV 01,4989; .• I `f+' i sir !`tlP'DJUSTMENTS !Py''I 1. •, ,., 6 " A • f IT CHARGES ^ ?s{p eldo for appeal tights) it •_. PP (ACCOUNT NO. 9916037. TOTAL AMOUNT DUE PERMS mos To 04/01/89 DATE UAILED 1 l/01/89 • •t. %S �.• :. CLAIMANT'S NAME :• NIS-!•PAP'Y JANIS I• PAP • NET APJUSTMENT . • I.`.it±.This aaount bas been dedL IL,fa,,'..i,;•/to lou 11:01-89 SOC. SEC. NO; EXPIR• DATE OF MAIM ADJUST. MADE TO YOUR ACCOUNT CHARGE CREDIT 264-76-7459 264-76-7459 cted from amount 12 09/02/90 CASRF 09/02/90 CASRF outstanding on invoice ma led ' 27.75 27.751 • • 551.5C J. Budget Amendment #013 - EMS Matching Grant & Emergency Preparedness The Board reviewed memo from OMB Director Baird: TO: Members of the Board of County Commissioners DATE: November 28, 1989 SUBJECT: BUDGET AMENDMENT 013 - FOR EMS MATCHING GRANT AND EMERGENCY PREPAREDNESS CONSENT AGENDA FROM: Joseph A. Bairt_T- OMB Director Description and Conditions At budget hearings in July 1989, staff had anticipated receiving a $34,929.00 Emergency Preparedness Grant (Chapter 401) which totaled $69,189.00 in emergency related grants for the 1989/90 fiscal year. ;We have finalized these grants and will receive $36,755.00 from the 'Emergency Preparedness Grant (F.P.L.) which is $1,826.00 more than (anticipated; however, we received only $29,650.00 from the EMS matching grant which was $4,610.00 less than anticipated. iPits=:'i• -•;: The attached budget amendment adjusts all the expenses to match the ;;exact ,amount - approved for each line .item in ,,��the _. Eme�r�envy "Preparedness Grant (F.P.L.) And we haveP-alsoldecreasedtthiftildge,, amount for the two ambulances to be purchased from the EMS matching grant by $4,610.00 to $65,390.00 from $70000.00. veP Recommendation Staff recommends the Board of County Commissioners approve the attached budget amendment. DEC ON MOTION by Commissioner Scurlock, SECONDED by Com- missioner Eggert, the Board unanimously approved Budget Amendment #013 as recommended by staff: 13 BOOK 78 FFj E 5 j re - DEC E TO: Members of the Board of County Commissioners FROM: Joseph A. Baird OMB Director BOOK 78 pk[,E51..Ci SUBJECT: BUDGET AMENDMENT NUMBER: 013 DATE: November 28. 1989 Entry pumber / Funds/Department/Account Name Account Number Increase Decrease f 1. REVENUE ;; .�.� •' GENERAL FUND F.P.L. Grant 001-000-342-041.00 $36.755.00 $ 0 EMS Matching Grant 001-000-334-291.00 $ 0 $39.539.00 .✓` _s EXPENSE GENERAL FUND/Emergency Mgt. Salaries & Fringe Benefits 001-208-525-037.21 $ 2,795.00 $ 0 Supplies 001-208-525-037.23 $ 0 $ 250.00 yy. Training-Instruction 001-208-525-037.31 $ 180.00 $ 0 Training -Travel 001-208-525-037.32 $ 0 $ 340.00 "jam "" "=- Trainina-Supplies - 001-208-525-037.33 $ 57.00, $ 0 11;k' Emergency Response Service .. 001-208-525-037.34 $ 2,464.00 $ 0 L1244 s'��- Emeraencv Response Cont. Serv. 001-208-525-037.41 $ 0 $ 3.080.00 :x , GENERAL FUND/ALS Automotive- • --- ' 001-253-526-066.42 S =,- 0 S 4.610.Q0 K. Bid #90-20 - County Grapefruit Crop The Board reviewed memo from General Services Director Dean: DATE: TO: -THRU: SUBJECT: NOVEMBER 28, 1989 HONORABLE BOARD OF COUNTY COMMISSIONERS JAMES E. CHANDLER COUNTY ADMINISTRATOR ./'/ H.T. "SONNY" DEAN, DIRECTOR) DEPARTMENT OF GENERAL SERVICES GRAPEFRUIT CROP - INDIAN RIVER COUNTY_ BID #90-20 BACKGROUND: The subject bid was properly advertised and 34 invitations to participate were sent out to prospective buyers. Two bids were ,, received. All bids were evaluated by staff to ascertain best possible revenue. 14 ANALYSIS: Hubert Graves Packing Company, Inc. submitted the highest bid at a price of six (6) dollars per box for both the red and white s. grapefruit.. Estimated gross revenue is $72,000. .RECOMMENDATIO S: Staff recommends award of the bid to Hubert Graves Packing Company, Inc.. ON MOTION by Commissioner Scurlock, SECONDED by Com- missioner Eggert, the Board unanimously awarded Bid #90-20 for the County grapefruit crop to the high bidder, Hubert Graves Packing Company, Inc., at a price of $6 per box, or an estimated gross revenue of $72,000, as recommended by staff and as per the following Bid Tabulation: • • BOARD OF COUNTY 25th Street. • • • Q- T.I.phom: 13051 5875000 O,' Z . •* Award Hubert Graves Pa �� A COMMISSIONERS Vero Beach. Florida Date= November 28, 32960 PURCHASING DEPT. /OP BID TABULATION Submitted By Dominick L Mascola PURCHASING MANAGER Bid No. • 90-20 Date Of Opening November 22, /9"Recommended Bid Title Grapefruit Crop 72,000.00 • sivc• i . '• _ c 1.� ` ..j * LOR10 1. Hubert Graves Packine Co.. Inc * $72,000.00 U.S //1 and Indrio Road P.O. Box 6190 Vero Beach, Florida 32961-6190 • 2. Packers of Indian River $52,500.00 P.O. Box 2468 Vero Beach, Flroida 32961 • • *Awarded to the highest bidder.-.• DEC b 89 15 IloOK t 8 FA1c 520 DEC FRUIT PURCHASE CONTRACT AGREEMENT between SELLER: Indian River County 2625 19th Avenue Vero Beach, Florida 32960 Attention: John F. Lang BUYER: BOOK 78 f'' GE. 54 Oubert Graves -Packing Company .P.O. Box 6190 Vero Beach, Florida 32961 1. SELLER agrees to sell and BUYER agrees to buy good merchantable fruit as follows: a. Approximately 6,000 boxes of White Grapefruit at $6.00 on tree. b. Approximately 6,000 boxes of Red Grapefruit at $6.00 on tree. c. Buyer assumes all pick, load and haul cost. 2. RIGHT TO SELL: SELLER covenants, warrants and represents that he has good title to the fruit, that the fruit is free from all mortgages, liens and other encumbrances and that SELLER has the lawful right to sell the fruit and to authorize its picking and removal.The person(s) signing this agreement represents that he has the authority to do so. • 3. BUYER: shall have the right at all reasonable and normal times to enter the grove to pick and remove the fruit. 4. SELLER: shall take all reasonable and normal precautions to maintain the high quality of said fruit during the term of this agreement and will engage in no cultural practices which would tend to deleteriously affect the said quality. 5. ALL fruit must meet all applicable requirements of all Federal and State of ,Florida laws and regulations, including regulations of the Florida Citrus commission. It is further agreed and understood that the word "merchantable" as herein used shall mean fruit free from freeze, hail, fire, windstorms, citrus canker or other hazard, and meeting the State and Federal regulations for Fresh Fruit shipments Interstate and Export. 6. ADVANCE deposit against purchase price $.50 per box. Check $6,000.00. Total Amount of Bid approximately $72,000, based on actual boxes harvested. 7. DEPOSIT to be returned within 30 days if fruit is unmerchantable as determined in Item 5. 8. PAYMENT is to be made within 30 days after the fruit has been picked. 9. FRUIT to be picked and delivered at the discretion of: BUYER. 10. ALL fruit to be picked by: May 1, 1990. 11. FAIL TO PICK FRUIT: Should BUYER fail to pick and remove the fruit as herein provided, the amount heretofore paid to the SELLER shall be forfeited to and retained by him as liquidated damages; except that in the event said fruit shall become damaged by cold, hail, fire, windstorm, insects, disease or other hazard, the BUYER shall have the right to terminate this contract, and the SELLER thereupon agrees to refund to the BUYER the advance payment this day made, or that portion thereof not absorbed for fruit picked prior to such termination. 12. BOND DISCLAIMER: Citrus Bond does not necessarily insure full payment of claims for any nonperformance under this contract HUBERT GRAVES PACKING CO. Box 8190 Indltn fiver Ca Approvtd Oa le Admin. ,re._ -2- _f . legal V—V / a, p Budget '/i •D^pt. p/ ,G . 4=1'8 "4 Risk Mgr. 1 77 BUYER A¶I ITLE AND FIRM DATE/a-13.-7 $1 BOARD OF COUNTY COMMISSIONERS INDIAN RIVER COUNTY, FLORIDA BYW r't� T C_-I.U, /,-.... 16 Gary 0. Wheeler, Chairman Proclamation - Drunk & Drugged Driving Awareness Week PROCLAMATION WHEREAS, driving under the influence (DUI) of alcohol or controlled substances contributes significantly to fatalities and injuries each year on Indian River County's highways; and WHEREAS, the State of Florida is providing assistance to local governments in development of community-based traffic safety programs with DUI emphasis; and WHEREAS, citizen advocacy groups, such as Mothers Against Drunk Driving (MAW)), Students Against Driving Drunk (SADD) , Remove Intoxicated Drivers (RID), and Boost Alcohol Consciousness Concerning the Health of University Students (BACCHUS) are increasing their efforts to reduce the incidence of driving under the influence in Florida; and WHEREAS, it -is necessary that each citizen becomes more keenly aware of and knowledgeable concerning the_problem of driving under the influence and the penalties that are imposed under Florida's DUI law; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, that the week of December 10-16, 1989, shall be designated as DRUNK AND DRUGGED DRIVING AWARENESS WEEK in Indian River County, and all citizens are urged to become more cognizant of the intoxicated driver problem and to support efforts within the County to reduce the incidence of driving under the influence. Dated this 5th day of December, 1989 DEC 5 `98 BOARD OF COUNTY COMMISSIONERS INDIAN RIVER COUNTY, FLORIDA r".N.Iclef, , e GARY 7,),7 WHEELER, CHAIRMAN 17 BOOK 10 F:,;{)F.5 DEC b TJ BOOK 78Fl1;c )et) PRESENTATION OF 1988 CERTIFICATE OF ACHIEVEMENT FOR EXCELLENCE IN FINANCIAL REPORTING Clerk Barton came before the Board to present them with the 1988 Certificate of Achievement for Excellence in Financial Reporting. He advised that it is the sixth consecutive year we have received this certificate of achievement, which is very well recognized in the financial industry, and it has helped the County when we go out for bonds, etc. Clerk Barton reported that we are the only county government in the Treasure Coast Regional Planning Council that has received this certificate. There are several municipalities that have, but we are the only county government, and he, therefore, wanted to present the certificate to the Commission formally. Commissioner Scurlock believed we are even one of the few counties in the state to have received this certificate. Clerk Barton presented the Certificate to Chairman Wheeler and confirmed that Tess than 20 counties out of the 67 in the State of Florida have received it. Chairman Wheeler and Board members expressed their apprecia- tion for a job well done. AFTER SCHOOL PROGRAM - PELICAN ISLAND ELEMENTARY Administrator Chandler reviewed the following: 18 tr, ?'FROM ,;m SUBJECT: After School Program - Pelican Island Elementary 'DA'Z'E: -1,41):November 8,''41989 _ e. Please find enclosed a letter from Celeste Rinehart, Principal of Pelican Island Elementary School requesting an After School Program similar to the successfully functioning programs at Thompson, Highlands, and Dodgertown Elementaries. This can happen and here's how! From January 1 - May, 1990, we could administer this program at a cost of only $5.500 which would be added to the 004-108 MSTU Recreation Budget -- the good news here is we would have approximately $5.000 in offsetting to revenue the 004-108. in '89-'90 Budget, leaving a $500.00 cost to :the County. This is the best deal in town for the money! I'am requesting your approval so we can make this happen :for more Indian River County children that walk home to empty houses. . MEMORANDUM A:AftcrSchProg.Pel Jim Chandler, County .' Administrator/I.R.Co. Pat Callahan, Director DEPT: I. R.County Commissioners DEPT: Recreation Thank you. TO: FROM: VS ':a ('..t MEMORANDUM Jim Chandler, Adminis Patricia Callahan, Director DEPT: Recreation iganElem.ASP EPT: I.R. County {'<SUBJECT: After School Program - Pelican Island Elementary Lr DATE: November 21, 1989 a. This memo is a request to place the Pelican Island Elementary After School Program on the County Commission Agenda for December 5th for approval. The facts are as follows: The program would begin January 8, 1990 and continue to May '25, 1990 at a cost of $5,000. There would be offsetting 'revenue of $5,000. This would be funded from 004-108 MSTU. .x Enclosed please find a letter from Celeste Rinehart, V Principal, expressing the program after the school conducted a needs survey. Any monies needed above offsetting revenue would be received in donations. Thank you for your consideration. 19 DEC J 969 BOOK 78 F,E 525 Administrator Chandler expressed his belief that we can do the program totally within the $5,000. Commissioner Eggert, agreed that these are tremendous programs and a wonderful thing for the children. ON MOTION by Commissioner Eggert, SECONDED by Com- missioner Scurlock, the Board unanimously approved the Pelican Island Elementary After School Program and adopted Budget Amendment #014, as follows: TO: Members of the Board of County Commissioners FROM: Joseph A. Baird, OMB Direct SUBJECT: BUDGET AMENDMENT NUMBER: 014 DATE: November 28. 1989 Entry jdumber Funds/Department/Account Name Account Number Increase Decrease REVENUES M.S.T.U. - Recreation After School Program 004-000-347-211.00 $ 5,000.00 $ 0 EXPENSES M.S.T.U. - Recreation Other Professional Services 004-108-572-033.19 $ 4,500.00 $ . 0 All Supplies 004-108-572-035.11 $ 500.00 $ 0 LAND DEVELOPMENT REGULATIONS Community Development Director Keating made the following presentation: 20 TO: James Chandler County Administrator FROM: Robert M. Keating, AICP RMK Community Development Director DATE: November 27, 1989 SUBJECT: LAND DEVELOPMENT REGULATIONS It is requested that the data herein presented be given formal consideration by the Board of County Commissioners at their regular meeting of December 5, 1989. DESCRIPTION & CONDITIONS: According to the Local Government Comprehensive Planning and Land ,Development Regulation Act of 1985, every local government in the (state must adopt revised land development regulations within one ;;:,:year of its comprehensive plan submittal date. For Indian River '='County,"..the applicable date for land development regulation adoption is September 1, 1990. 'Even though the state Departmentof _ Commun _ tyAAffaizs.s completed its : review of the -county' s draft comptei eiiis the staff has already started work on the revised land .develop -W 'ment regulations. So far, that work has involved identifying ;comprehensive plan policies requiring land development regulation_ :modification, inventorying existing land development regulations :`'for content, analyzing existing regulations for inconsistencies, developing a proposed format for the revised regulations, and ,. preparing a work program and schedule. At this time the staff needs direction from the Board of County Commissioners regarding several land development regulation preparation issues. These issues are: format, consultants, and public participation. Each will be discussed below in the alternatives and analysis section. ALTERNATIVES & ANALYSIS: As the implementing mechanism for the comprehensive plan, the county's land development regulations are an integral part of the planning process. According to other local government represen- tatives, the land development regulation process may be even more intensive than the comprehensive plan development process. For that reason, it is necessary to make some initial decisions at this time. - Format The county's land development regulations are part of its code of laws and ordinances. At.this time, however, not all of its land development .regulations are consolidated within the code book. While the principal development regulations, the zoning code and subdivision ordinance, are appendix A and B, respectively of the code of laws and ordinances, other land development regulAtions, such as the landscaping ordinance, the stormwater management ordinance, the tree protection ordinance, and others, are scat- tered throughout the code book. One objective of revising the county's land development regulations is to consolidate all of the county's development related ordinances, making them easier to use by both the staff and the general public. To facilitate this, the planning staff has been working with the county attorney's office. While the county attorney's office has taken the lead in reformatting the entire code of laws and DEC 21 r - ©EC BOOK 78 PAGE 527 ordinances, the planning staff is taking primary responsibility for the land development regulation section. Attached to this memo is a copy of the proposed format for the revised code of laws and ordinances. As proposed, the revised code will be organized into various titles, each of which will relate to a category of the code. Within each title there will be one or more chapters. The chapters, sections, subsections, and sub -subsections will then be organized in a manner consistent with the numbering system used in the Florida Statutes. - Consultants As with the comprehensive plan, the staff anticipates preparing the revised land development regulations almost completely in-house. There are, however, several areas where more specific • expertise is needed. These include: traffic standards, traffic impact analysis requirements, and computerized permit tracking system development. For these work activities, consultant ::services will be necessary. ,::'-Two sources of funds are available for these consultant services. he first source is funding' included in the planning department's =;FY89-90 budget for consulting.services;. ,the amount ud• a e• • d , available is $15,000." The �second-isource •. a ..` n. ? -- : t ..the state is providing the county with a $49,000 grant to assist in`.land developmentregulation preparation and the county has :'indicated that the money will be used to fund existing staff, :that.will free up $49,000 already budgeted for compensation of ;':existing staff. Two actions are needed to make the $49,000 .°available for consulting services. First, a budget amendment is needed to put the state $49,000 grant into the planning depart- ment's budget in the salaries and benefits line item; then, a budget amendment is needed to transfer $49,000 from salaries and benefits to other professional services: - Traffic Consultant In revising the county's land development regulations, one of the most important changes will be modifying the existing traffic standards and traffic impact analysis requirements. Not only will updating these regulations resolve problems with the exist- ing regulations; but revising these criteria will also provide• the necessary standards to address concurrency. In order to ensure that the revised traffic regulations are adequate, techni- cally correct, and legally defensible, the expertise of a traffic consultant is necessary. Since the county went through the consultant selection process and ranked firms in various categories for anticipated comprehensive plan work, consultants have already been ranked for traffic circulation. These firms would be available to do the traffic circulation work. for the land development regulations without going through the consultant selection process again. The top ranked firms in the traffic category were not used for comprehensive plan work because the county subsequently got a grant from DOT to prepare its traffic circulation element and had to go through the selection process separately for that grant. For these reasons the staff proposes that the Board of County Commissioners authorize staff to negotiate a scope of services and compensation schedule (not to exceed $15,000) for preparation of the traffic related portions of the land development regulations with Transportation Consulting Group, Inc. of Orlando, the top ranked firm in the traffic circulation category of the comprehensive plan consultant selection process. 22 - Permit Tracking Consultant In order for the land development regulation process to function efficiently and the concurrency process to be managed effectively, the development review process will need to be more fully automated. This will involve tracking all development applications (site plans, subdivision, building permits, rezonings, and all others) to constantly monitor facility capaci- ty and demand for that capacity from new development proposals. At present, there does not appear to be any usable off-the-shelf computer software for this type of activity. While several groups are in various stages of developing concurrency programs, none has yet produced one, and any such program would require substantial modification for use by any local government. The . staff, therefore, proposes that the Board of County Commissioners •;r, authorize staff to execute a request -for -proposals and proceed with the consultant selection process for development of a computerized permit tracking system. - Public Participation -Public participation is as important with land development ;;,regulation preparation as it was with development of the compre- Ahensive plan. “For that reason it is necessary to establish a process to ensure public participation in land development {regulation preparation. • - '•`+`?',°'' "'r"; -.a ...,•i- • .rte .a _ �•,r-....a �� .y_ - In the past, the staff "has obtained t • ..7 public input through workshops when drafting ordinances and -regulations ej orksh process has ::had ',the advantages of'tproviding a-sm 0.. qdiscussing issues, .resolving technical problems, and identifying It:ma'or policyconcerns. This }Ski. 7 process .has worked well in develop - Xing the revised mining ordinance, -sign ordinance, -tree protection .:'-ordinance, Jungle Trail Management Plan, and others. • The major .;'':alternative to workshops would be the establishment of one or rseveral committees to work with the staff in preparing the revised land development regulations. The staff proposes that the Board of County Commissioners author- ize the staff to set up a series of workshops for preparing the land development regulations. These workshops could be held on a weekly basis for the duration of the land development preparation process. Since a numberof different ordinances will need to be addressed through this process, each workshop can focus on one or several components of the land development regulations. RECOMMENDATION: The staff recommends that the Board of County Commissioners: 1. approve the proposed format for the code of laws and ordinances; and 2. approve a budget amendment adding $49,000 (state grant funds) to the planning department budget and a budget amendment transferring $49,000 from the salaries and benefits line item to the other professional services line item of the planning department budget; and 3. authorize the staff to negotiate a scope of services and a contract (not exceeding $15,000) with Transporta- tion Consulting Group, Inc. for the traffic component of the land development regulations; and DEC 9 23 MOO 78 pA,,c. 5Lu 9E0 JS89 BOOK 1 C) F'A6t 52 4. authorize staff to initiate the consultant selection process, including development of an RFP, acceptance and review of proposals, and ranking of applicants, for development of a computerized permit tracking system; and 5. approve staff's proposal to have a series of land development regulation workshops to obtain public input. Director Keating informed the Board that we have been advised that we will receive the DCA ORC report (Objections, Recommendations and Comments) and we are now entering Phase 11, which is addressing the comments of the DCA. He believed that Martin and St. Lucie Counties got over 100 pages of comments. We must address the DCA comments within the next 60 days, and then we are faced with preparing revised land development regulations within one year of the submittal date of the Comprehensive Plan. From what we have heard, that is considered as big a task as doing the Comp Plan itself. In our case we have a pretty good handle on this, but it still looks like it will be a pretty substantial task. Planning staff has been working with the County Attorney's office on this, and they already have done a good deal of work. Director Keating believed Attorney Vitunac has been looking at reorganizing the entire County Code for several years, and he felt this is a good opportunity to do it. Commissioner Scurlock had three specific areas where he had questions. First, as we go through this process and make these modifications, he believed we will need new Code books, which we have not budgeted for, and that will probably amount to $15/20,000. He is for reorganizing the Code, but along with that, he believed we need to improve our process as to who gets these Code books, who pays for them, and how we get them back because these books seem to disappear whenever someone leaves the 24 County. There needs to be a better mechanism set up to track this whether it be handled by the Clerk or the Board office. Commissioner Scurlock next referred to consultants, noting that he and Administrator Chandler have had some discussions on-going contracts with those consultants. Utilities, for instance, has a master list of consultants for about 24 different categories, but he believed -that it has been found that there are some problems with that process. In addition, the State has changed the law regarding the consultant selection process somewhat, and he felt we will be bringing back some recommenda- tion, at least from Utilities, to go out for RFPs in each individual case. This brings up a question about the proposed traffic consultant, and the time and terms of when we last went out for RFPs . As he understood it, we never actually had the Traffic Consultant do any work. That again is a policy decision and brings up the question of whether or not the Board possibly should follow a new policy in each individual case, especially if there has been a significant time lag. Director Keating explained that for the comprehensive plan work we went through the consultant selection process twice and got proposals and ranked them in categories. We got a grant from DOT and because of their requirements, we had to go through the selection process several times. We have got several consultants ranked in the Traffic Circulation Category for the Comprehensive Plan, and we haven't used the one we ranked for that. Administrator Chandler confirmed that where we have had master lists of consultants, we are looking at whether we want to continue on that basis, and he believed we are heading back to going out with specific RFPs on major projects. We may continue with master lists on smaller projects, but not on major projects, and are looking overall at tightening up our use of consultants and being on a more competitive basis on all projects we have coming in. 25 F �� d 6 BOo�K FrrE. ,3 DEC BOOK �(8 PAGE 531 Commissioner Eggert felt that was good, and Chairman Wheeler commented that he had understood that in Road & Bridge they would use their master list on smaller projects, but on major projects we would be going out for RFPs. Did he understand that correctly? Public Works Director Davis informed the Board that they have been using consultants on continuing contracts for some small jobs such as petition pavings where the engineering cost is $6,000 or less per project, but the statutes were changed last year to increase the threshold up to $25,000 for planning study or 1/2 million for construction, and depending where you fall in those thresholds, you can use a continuing contract. Administrator Chandler commented that one thing he is concerned about and has been looking at very closely is the turn- over of staff and the workload in Public Works. We have had a vacancy for a Project Engineer since this past summer and have had a vacancy for several months for Traffic Engineer, but will have someone coming on board about the 15th of this month. Therefore, he has exercised more flexibility in Public Works just to be sure we get the job done, and if we can't get somebody on board on the other vacancies (County Engineer and Project Coordinator), he may be coming in to recommend that we utilize consulting engineers just because of the daily workload. Commissioner Scurlock stressed that he did not want to suggest that this problem is just in Utilities; he just happens to be more familiar with that area. We do have various on-going relationships throughout the county. For instance, with your architectural services for phasing of the Jail, you don't want to jump ships, but there is always a provision that says they can be out on 30 days' notice if you are unhappy with their work. Commissioner Scurlock stressed that while he wants to streamline the competitive consultant process, he also wants to be competi- tive and felt we must continue to evaluate this policy. 26 Commissioner Scurlock had a third question. He believed we had a proposal in 1982/83 by the Civic Association about moving to a process that would enable a person who came in seeking some type of permit, to go to a central area and through computeriza- tion receive all the information he needed in that one location. He felt we have done an excellent job on this but believed there are still some bumps in the road - for example, the problem with Attorney Bob Jackson's son where it seems it was discovered very late in the process that there was one additional requirement. Commissioner Scurlock continued to emphasize that we need to streamline the whole process and wondered if it would be better to have one consultant working with you on this activity as opposed to having a traffic consultant and then another one working with water, with sewer, with roads, etc. Director Keating did not think so because he felt the technical functions of traffic analysis are quite different than development of computerized data bases. He informed the Board that just this last week we switched over to a permit tracking system for the Code Enforcement area. We bought canned software almost a year ago and have spent time developing it and now are getting an opportunity to see how it works. This is a very complex area with many different functions, and he believed that it requires the specific expertise of a firm with the knowledge of computerization. Commissioner Scurlock believed that there are several firms that do traffic engineering that also do CAD systems, but he was happy with Director Keating's answer. DEG .a ON MOTION by Commissioner Eggert, SECONDED by Com- missioner Bird, the Board unanimously approved staff recommendation as set out in memo dated November 27, 1989, and approved Budget Amendment #024, as follows: 27 BOOK Ic UGr J. a r DEC 5 TO: Members of the Board of County Commissioners FROM: Joseph A. Baird, OMB Director BOOK liLP SUBJECT: BUDGET AMENDMENT NUMBER: 024 DATE: January 2. 1990 Entry Number Funds/Department/Account Name Account Number Increase Decrease 1. REVENUE MSTU/DCA Planning Grant 004-000-334-015.00 49.000 0 EXPENSE • MSTU Planning/Regular Salaries 004-205-515-011.12 $ 39.906 S 0 Planning/Social Security 004-205-515-012.11 $ 3.053 $ 0 Planning/FL Retirement 004-205-515-012.12 $ 6.041 $ 0 Planning/Regular Salaries 004-205-515-011.12 $ 0 $ 39.906 Planning/Social Security 004-205-515-012.11 $ 0 $ 3,053 Planning/FL Retirement 004-205-515-012.12 $ 0 $ 6.041 Planning/Other Prof. Services 004-205-515-033.19 $ 49.000 S 0 RESOLUTION ADOPTING COUNTY NUCLEAR CIVIL PROTECTION PLAN The Board reviewed memo from Emergency Management Services: TO: Board of County Commissioners THROUGH: James Chandler County Administrator FROM: Doug Wright, Director Emergency Management Services SUBJECT: APPROVAL OF RESOLUTION ADOPTING COUNTY NUCLEAR CIVIL PROTECTION PLAN It is respectfully requested that the information contained herein be given formal consideration by the Board of County Commissioners at the next regular scheduled meeting. DESCRIPTION AND CONDITIONS On November 1, 1989, the Indian River County Department of Emergency Management Services received state approval of the County Nuclear Civil Protection Plan which was earlier submitted to the Florida Division of Emergency Management .for review. Pursuant to Rule 9G-6, Florida Administrative Code, the Nuclear Civil Protection Plan must be adopted by resolution of the governing body of the County and the resolution is before the Board for consideration and adoption. 28 ALTERNATIVES AND ANALYSIS Although the update isonly ``required -on" tennis as the Department of Emergency Management Services updates the plan annually and submits it every three years for review and approval by the State. The plan is necessary due to the proximity of the St. Lucie Nuclear Power Plan to Indian River County. Ongoing programs are given to various groups in the community throughout the year to orient them to potential dangers of radiation and actions that should be taken should a release occur at the plant site. RECOMMENDATION Staff recommends that the Board of County Commissioners adopt and approve the attached resolution relating to the County Nuclear Civil Protection Plan. OEC /J989 ON MOTION by Commissioner Scurlock, SECONDED by Com- missioner Bowman, the Board unanimously adopted Resolution 89-149 adopting a Nuclear Civil Protection Plan. RESOLUTION NO. 89- 149 A RESOLUTION OF INDIAN RIVER COUNTY, FLORIDA, BY AND THROUGH ITS BOARD OF COUNTY COMMISSIONERS, ADOPTING A NUCLEAR CIVIL PROTECTION PLAN FOR INDIAN RIVER COUNTY. WHEREAS, Chapter 252, Florida Statutes, Disaster Preparedness Act, establishes a Division of Emergency Management (DIVISION) and prescribes the powers and responsibilities thereof; and WHEREAS, §252.38, F.S., authorizes and directs each county of the state, through its Board of Commissioners, to establish a county organization for Emergency Management Services; and WHEREAS, Florida Administrative Code Rule 9G-6.006 requires submission by Indian River County (COUNTY) to the DIVISION of a triennial update of the County's Nuclear Civil Protection (NCP) Plan*; and WHEREAS, Rule 9G-6.007, F.A.C., requires that after determination by the DIVISION that the COUNTY's plan is in compliance, that the COUNTY pass a resolution officially adopting the NCP Plan for Indian River County, NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, that the 29 B Q BOOK. 8 F,{�E 3 DEC 5 • BOOK .78 FA.GE 535 1989 triennial update of the COUNTY's NCP Plan as approved by the DIVISION is hereby adopted. The resolution was moved for adoption by Commissioner Scurlock and the motion was seconded by Commissioner Bowman , and, upon being put to a vote, the vote was as follows: Chairman Gary C. Wheeler Aye Vice -Chairman Carolyn K. Eggert Aye Commissioner Richard N. Bird Aye Commissioner Don C. Scurlock, Jr. Aye Commissioner Margaret C. Bowman Aye The Chairman thereupon declared the resolution duly passed and adopted this 5th day of December , 1989. BOARD OF COUNTY COMMISSIONERS INDIAN RIVER COUNTY, FLORIDA By',G:r,i� � (' '..3.. • .. _. G? .y C. Wheeler Chairman * The official TRIENNIAL UPDATE OF THE INDIAN RIVER COUNTY NUCLEAR CIVIL PROTECTION PLAN IS ON FILE IN THE INDIAN RIVER COUNTY EMERGENCY SERVICES DEPARTMENT. RESOLUTION UPDATING RES. #76-84 RENAMING EMERGENCY MGMT DEPT. The Board reviewed memo from the Director of Emergency Management: TO: Board of County Commissioners THROUGH: James Chandler County Admistrator FROM: Doug Wright Director Emergency Management Services SUBJECT: APPROVAL OF RESOLUTION UPDATING RESOLUTION *76-84 It is respectfully requested that the information contained herein be given formal consideration by the Board of County Commissioners at the next regular scheduled meeting. DESCRIPTION AND CONDITIONS On November 17, 1976, the Board of County Commissioners passed Resolution *76-84 establishing an Emergency Manage- ment Department although it is referred to in the old 30 resolution as a Division of Disaster Preparedness. While preparing a resolution for the Board of County Commissioners to adopt the Nuclear Civil Protection Plan, the County Attorney's Office noted the need to update the above refer- , enced resolution in terms of language and names. An updated resolution is attached and now before the Board for consideration and approval. ;::•ALTERNATIVES AND ANALYSIS The change is related to names only as refers to the Depart- - ment of Emergency Management Services and the state Division .of Emergency Management rather than the old titles and names of agencies. RECOMMENDATION Staff recommends approval of the attached Resolution updat- ing Resolution ##76-84. ON MOTION by Commissioner Bowman, SECONDED by Com- missioner Scurlock, the Board unanimously adopted Resolution 89-150, recognizing the County Emergency Services Department, a Department of Emergency Management, to act in accordance with and in support of the State Emergency Operations Plan and Program. RESOLUTION NO. 89- 150 A RESOLUTION OF INDIAN RIVER COUNTY, FLORIDA, BY AND THROUGH ITS BOARD OF COUNTY COMMISSIONERS, CONTINUING TO RECOGNIZE THE INDIAN RIVER COUNTY EMERGENCY MANAGEMENT SERVICES DEPARTMENT TO ACT IN ACCORDANCE WITH THE STATE EMERGENCY OPERATIONS PLAN AND PROGRAM. WHEREAS, Chapter 252, Florida Statutes, State Emergency Management Act, establishes a Division of Emergency Management (DIVISION) and prescribes the powers and responsibilities thereof; and WHEREAS, 4252.38, F.S., authorizes and directs each county of the state, through its Board of Commissioners, to establish a county organization for emergency management and prescribes the power and responsibilities thereof; and NOW, . THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, that Indian River County, a .political subdivision of the State of Florida, in official session assembled this. date, does 31 BOOK M1{U f'AU.5:36 Boos 78 F'�, F. 537 hereby continue to recognize the department of County government known as the Indian River County Emergency Management Services Department, a Department of Emergency Management, to act In accordance with and in support of the State. Emergency Operations Plan and Program; and BE IT FURTHER RESOLVED that this department shall exist and be responsible for providing effective and orderly governmental control and coordination of emergency operations in disasters resulting from enemy attack, threat of enemy attack, sabotage, or other hostile action, or from natural or accidental causes, as provided in Chapter 252, F.S. and BE IT FURTHER RESOLVED that this department shall continue to be headed by a director appointed by this Board (on the bases established in previous resolutions) who shall be responsible for the organization, administration, and direction of the organization subject only to the direction and control of this Board and the State, as provided in said statutes; and BE IT FURTHER RESOLVED that all of the departments, agencies, and services of County government, including their employees, property, equipment, and other resources, which are administered by the Board, shall continue to be assigned and made available to said Indian River County Emergency Management Services Department, as required to effectuate the purposes of this department, pursuant to statute. The resolution was moved for adoption by Commissioner Bowman and the motion was seconded by Commissioner Scurlock , and, upon being put to a vote, the vote was as follows: Chairman Gary C. Wheeler Vice -Chairman Carolyn K. Eggert Commissioner Richard N. Bird Commissioner Don C. Scurlock, Jr. Commissioner Margaret C. Bowman The Chairman thereupon declared the resolution duly passed and adopted this 5th day of December , 1989. Aye Aye Aye Aye Aye Attest Barton, Tercl—" BOARD OF COUNTY COMMISSIONERS INDIAN RIVER COUNTY, FLORIDA 7 11 By Gar� CC. WFeeier Chbirman 32 COUNTY ADMINISTRATION TELEPHONE SYSTEM General Services Director Dean made the staff presentation, as follows: DATE: NOVEMBER 21, 1989 TO: HONORABLE BOARD OF COUNTY COMMISSIONERS THRU: JAMES E. CHANDLER COUNTY ADMINISTRATOR FROM: H.T. "SONNY" DEAN, DIRECTO DEPARTMENT OF GENERAL SERVICES SUBJECT: COUNTY ADMINISTRATION TELEPHONE SYSTEM BACKGROUND: :We have reached a point in our telephone system whereby there is not ,any room for expansion. The DIMINSION System is at capacity. There ,;;are at least six requests for extensions that cannot be filled. a`•.It is our intention to accomplish two things at this time. First, we "'need to accommodate the need of additional telephone extensions to the equipment. Second, we need to eliminate the "bottle -neck" at our °switchboard with incoming calls. The reason for the delay in answering these calls is due to the amount of telephone traffic. Presently, there are in excess of 2,000 incoming calls per day that are answered by our switchboard operators. This is approximately twice the amount that can be handled efficiently by one attendant. re:There are two ways to •accomplish the need for expansion to our 'telephone system. _ 1. Purchase -a new°:system - -withcapacity to ccomiodat__ present and future needs. Based on the present number o -f. extensions in service and considering anticipated expansion over the next eight years, the cost for such a system would =exceed $400,000. 2. Participate in Southern Bell's ESSX Program. This is a program whereby Southern Bell has the equipment in their facilities and offer all the amenities that would be incorporated in a new system purchased by the County. We pay a monthly fee for the service along with installation cost for each extension. There is also, a one time charge of $1,000 for Service Establishment. They maintain their equipment and up -grade the system when expansion is desired at no additional cost to the user. One of the most desired advantages to this program is that we can eliminate the costly extension lines (OPX) that are to out -lying areas which are now being leased, without loss of the features as in our present system. Expansion is unlimited, which will accommodate the new buildings we are in the process of constructing and allow for our continuous growth. There are two solutions to eliminating the "bottle -neck" at the switchboard: 1. We can hire an additional switchboard attendant and purchase equipment to accommodate that person. The problem 33 BOOK 78 Fi,.u.538 DEC; ANALYSIS: BOOK 78 F':GE 5.. with this solution is two -fold. Cost to hire an additional person to handle the telephone traffic at peak times cannot be fully justified. The equipment to accommodate the new position is expensive and not readily available. 2. To purchase and install an "Automated Attendant" that will electronically answer all incoming calls and allow the person calling to dial their desired extension without going through the switchboard operator. Statistics from other such installations indicate a minimum of 50% decrease in traffic the switchboard operator is required to handle. Monies have been budgeted in this fiscal year to purchase this equipment. Estimated cost to purchase this equipment is $40,000. It is proposed that the County enter into an agreement with Southern Bell Telephone to furnish the ESSX Telephone System to our outlying facilities and accommodate future growth within the county administration. This will immediately free up approximately fifteen lines on our telephone system which had been dedicated to off premises line (OPX). I am also removing the Credit Union from our system which will make available another six extensions for our use. ESSX is a system that incorporates all the features of a private ..;:.telephone system but the equipment is located in Southern Bell's office and they are responsible for all maintenance. It also allows an incoming caller to dial a seven digit number directly to a ,particular extension without going through the switchboard. The : ; arrangement customized for the County, in conjunction with our `•"DIMINSION System will also allow access to SUNCOM and inner communications within the present system. Looking long range in with our building program, I feel ESSX is the ..most economical way to proceed with telephone communications. We wi11 .not have to invest in a telephone system that will be quiet x.'fexpensive to purchase, nor a costly maintenance contract. We will -':simply continue to purchase telephone desk sets for expansion and Lperform our own internal maintenance as in the ,.past. RIW�.../�; •!��t'P•w rv;J.+cl•�' ^r.lL7 Y'Lh,:'s°.*-e:''�W'�.. ,..W ; ;` '+.•-.: ! nk - ...,.._ .. .. --- r: We will .also have the capability to network all county ' wide s' • `:.telephones (including Sebastian) which will reduce monthly long distance charges and where practical, eliminate the purchase of small : '.telephone systems for each facility. This is the beginning of a County Wide Telephone System Master Plan for our administration which can be expanded to accommodate all future telephone needs. FUNDING: In reviewing the cost associated with implementing this system along with this fiscal year's budget, staff does not anticipate an appreciable increase in cost that would necessitate a budget -amendment. RECOMMENDATIONS: Based on the information submitted, staff recommends the approval of a contract with Southern Bell Telephone for their ESSX Service and :requests authorization for the Board's Chairman to execute the appropriate documents. 34 DEC Director Dean explained that ESSX is simply a telephone switching system that is housed in the central office, and we have extensions off of that system and have the same amenities we have with our system; it is interconnected so that we can have advantage of both systems. Commissioner Eggert asked if there is any estimate of monthly fees, and Director Dean advised that it would cost us a one time charge of $1,694 and then we would have a monthly cost of $629.30, which is $117 more monthly than we pay now. or an increase of $1,407 a year. We already have that in the budget. Discussion ensued, and Chairman Wheeler noted that this is a sort of lease agreement. Things are happening so rapidly in this industry, that he feels leasing is an advantage. He personally bought a system for his business that is already obsolete and felt he would have been better off to lease. ON MOTION by Commissioner Scurlock, SECONDED by -Com- missioner Eggert, the Board unanimously approved the first part of staff recommendation regarding expansion of our telephone system by participating in Southern Bell's ESSX Program and authorized the Chairman to sign the appropriate documents. FULLY SIGNED COPY OF LETTER OF ELECTION FOR SERVICE IS ON FILE IN THE OFFICE OF CLERK TO THE BOARD. The Board next discussed the proposal in regard to pur- chasing and installing an "Automated Attendant" to help eliminate the "bottle -neck" at the switchboard. Director Dean explained this is simply a computer that receives all incoming calls, and if the caller knows the extension number he wants, he simply dials that and is connected right to that extension. 989 35 BOOK 1 �c540 DEC 51989 BOOK l cS PGE 541 Chairman Wheeler wished to know the annual cost, and Director Dean explained that it is not an annual cost. We purchase this piece of equipment and put it on line and then get into the maintenance contract, if we want to. The estimated cost for the system is somewhere between $35/40,000. Board members had questions as to just how this equipment will work and how complicated it is because they particularly did not want something that is too complex and would just result in confusing everyone. Director Dean assured them that it is not too complex, and stressed that we are not going to eliminate the attendant. If you do not know the number you want to dial, then the call will go to the attendant, and she will assist the caller. Commissioner Eggert noted that this will be able to handle the libraries, the Courthouse, the Health Department, etc. Commissioner Scurlock believed staff has estimated 2 years to recover the cost of this piece of equipment, and Director Dean agreed and emphasized that all these monies are in the budget. MOTION WAS MADE by Commissioner Eggert, SECONDED by Commissioner Bowman, to approve the purchase and installation of an "Automated Attendant" at an esti- mated cost of $40,000, as recommended by staff. Commissioner Bowman wished to know if staff has talked to anyone who has used this equipment, and Director Dean confirmed that they have; everyone they talked to has been satisfied and he also has been informed that there has been a minimum of 50% reduction in operator's time. Board members once again stressed that they do not want a system that will be too complicated. THE CHAIRMAN CALLED FOR THE QUESTION. It was voted on and carried unanimously. 36 BUDGET AMENDMENT #012 - F.I.N.D. GRANT TO BUILD BOAT DOCK The Board reviewed memo from the OMB Director: TO: Members of the South County Fire District DATE: November 27, 1989 SUBJECT: BUDGET AMENDMENT 012 - FOR F.I.N.D. GRANT TO BUILD BOAT DOCK FROM: Joseph A. Bair OMB Director , pescription and Conditions • -:.The Vero Beach Firefighter's Association has spend $15,268.05 :constructing a dock behind the Beach Station for the Fire District's r• thirty foot firefighting vessel. In. order . to offset some of the ti�costs, the South County Fire District applied for a 50% matching ;-grant from the Florida Inland Navigational District (F.I.N.D.). We :are in receiptof a check in the amount of $7,000.00 from F.I.N.D. which the fire district staff would like to use to reimburse.. the Vero Beach Firefighter's Association for their expenses..: Pecommendation• _ - • - Staff recommends the South County._Fire- Districtapprove e9M 'of..-the.$7,000.00 check to the Vero Beach Firefighter's Association and authorize the attached budget amendment facilitating the payment. ON MOTION by Commissioner Bird, SECONDED by Commis- sioner Eggert, the Board unanimously authorized payment of the $7,000 F.1.N.D. grant check to the Vero Beach Firefighter's Association and approved Budget Amend- ment #012, as follows: TO: Members of the South County Fire District FROM: Joseph A. Baird OMB Director SUBJECT: BUDGET AMENDMENT NUMBER: 012 DATE: November 27, 1989 Entry Number Funds/Department/Account Name Account Number Increase Decrease 1. REVENUE SOUTH COUNTY FIRE DISTRICT Other State Grant 114-000-334-090.00 $7,000.00 $ 0 EXPENSE SOUTH COUNTY FIRE DISTRICT Other Improvements 114-120-522-066.39 $7,000.00 $ 0 DEC Yl ' 37 BOOK 78 E,,3, 542 DEO 5 1990 HOLIDAY SCHEDULE BOOK/ F�.GE 54 The Board reviewed the proposed 1990 Holiday Schedule: • •i• HOLIDAY• •' NEW YEAR'S DAY 1: - GOOD FRIDAY r,... MEMORIAL DAY INDEPENDENCE DAY • LABOR DAY - VETERANS DAY THANKSGIVING DAY °'�Y: DAY AFTER :� "_ .THANKSGIVING DAY BEFORE CHRISTMAS CHRISTMAS DAY 1990 HOLIDAY SCHEDULE INDIAN RIVER COUNTY, FLORIDA DATE JANUARY 1, 1990 APRIL 13, 1990 MAY 30, 1990 JULY 4, 1990 SEPTEMBER 3, 1990 NOVEMBER 11, 1990 NOVEMBER 22, 1990 NOVEMBER 23, 1990 DECEMBER 24, 1990 DECEMBER 25, 1990 COUNTY OBSERVANCE MONDAY, JANUARY 1, 1990 FRIDAY, APRIL 13, 1990 .MONDAY, MAY 28, 1990 WEDNESDAY, JULY 4, 1990 MONDAY, SEPTEMBER 3, 1990 MONDAY, NOVEMBER 12, 1990 THURSDAY, NOVEMBER 22, 1990 FRIDAY, NOVEMBER 23, 1990 MONDAY, DECEMBER 24, 1990 TUESDAY, DECEMBER 25, 1990 Commissioner Bird asked Administrator Chandler gets any feedback that it creates any major problem general public when our offices are closed two days Administrator Chandler here. He formerly had Commissioner Bird if he ever for the in a row. stated he has not while he has been some problems in the City of Hollywood. realized it our employees, but he did not want public. 38 makes a nice long weekend for to create a problem for the Commissioner Eggert felt the only problem we have is with the library. There is a need for the libraries to stay open, but that can be worked out by itself, and Commissioner Bowman noted that these weekends only occur twice a year. ON MOTION by Commissioner Eggert, SECONDED by Com- missioner Bird, the Board unanimously approved the 1990 Holiday Schedule as set out above. FLORIDA RIDGE SUBDIVISION - PAVING & DRAINAGE ASSESSMENT The Board reviewed memo from Michelle Gentile, C.E.T.: TO: James Chandler County Administrator THROUGH: James W. Davis, P.E. Public Works Director FROM: Michelle A. Gentile C.E.T. Civil Engineer SUBJECT: Florida Ridge Subdivision DATE: November 20, 1989 DESCRIPTION AND CONDITIONS :The paving of the above subdivision has been completed. The final assessment is as follows: 1) Florida Ridge Prelim. Est. $231,188.50 (222 Parcels) Final Cost $189,386.82 (182 Parcels) .-.Originally there were 222 parcels on the preliminary assessment. :?,,Now there are 182 parcels on the final assessment. This is due the fact that the county now owns the Holland property which i Mcontained eleven (11) parcels. There were thirteen (13) parcels ;ate• `%tin St. Lucie County which we could not access and sixteen (16) ,rr:.parcels which the Public Works Department felt would not benefit -I,i from the paving. tivriv54Apte,vv.0 ,„ ;,.The final assessment roll has been prepared and is ready to be ,''delivered to the Clerk to the Board. Assessments are to be paid 5etwithin 90 days or in five equal installments, the first to be *,made twelve months from the due date and subsequent payments to '. be due yearly from the due date at an interest rate of 12% :.;established by the Board of County Commissioners. The due date is 90 days after the final determination of the special assessment. OEC 1 d 39 too 78 r L544. Pr - DEC m: BOOK 78 PAGE 545 ALTERNATIVES AND ANALYSIS Since the final assessment to the benefited owners is less than the preliminary assessment roll, the only alternative presented is to approve the final assessment roll. RECOMMENDATION It is recommended that the final assessment roll and the "As Built Resolution" for the paving of the above mentioned road be approved by the Board of County Commissioners and that it be transferred to the Office of the Clerk to the Board for recording in the "Assessment Lien Book" and to the Tax Collectors office for collection. ON MOTION by Commissioner Scurlock, SECONDED by Com- missioner Bird, the Board unanimously adopted Resolu- tion 89-151 certifying "As -Built" costs for paving and drainage improvements to Florida Ridge Subdivision, and approving the final assessment roll and collection thereof. RESOLUTION NO. 89- 151 A RESOLUTION OF INDIAN RIVER COUNTY. CERTIFYING "AS -BUILT" COSTS FOR CERTAIN PAVING AND DRAINAGE IMPROVEMENTS TO FLORIDA RIDGE SUBDIVISION, DESIGNATED AS PROJECT NO. 8538, AND OTHER CONSTRUCTION NECESSITATED BY SUCH PROJECT; PROVIDING FOR FORMAL COMPLETION DATE, AND DATE FOR PAYMENT WITHOUT PENALTY AND INTEREST. WHEREAS, the Board of County Commissioners of Indian River County determined that the improvements for the property located with boundaries as described in this title, designated as Project No. 8538, were necessary to promote the public welfare of the county; and WHEREAS, on July 7, 1987, the Board held a public hearing at which time and place and the owners of the property to be assessed appeared before the Board to be heard as to the propriety and advisability of making such improvements; and WHEREAS, after such public hearing was held the County Commission adopted Resolution No. 87-61, which confirmed the special assessment cost of the project to the property specially benefited by the project in the amounts listed in an attachment to that resolution; and WHEREAS, the Director of Public Works has certified the actual "as -built" cost now that the project has been completed is $1,040.59 per parcel, which is less than $1,041.39 per parcel 40 in the confirming Resolution No. 87-65, NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, that: 1. Resolution No. 87-61 is modified as follows: The completion date for Project No. 8538 is declared to be December 5, 1989 and the last day that payment may be made avoiding interest and penalty charges is ninety (90) days after passage of this resolution. 2. Payments bearing interest at the rate of 12% per annum may be made in five equal installments, the first to be made twelve (12) months from the due date and the subsequent payments to be due yearly from the due date. The due date is ninety.(90) days after the passage of this resolution. 3. The final assessment roll for the project listed in Resolution No. 87-61 shall be shown on the attached Exhibit "A". 4. The assessments as shown on the attached Exhibit "A" shall stand confirmed and remain legal, valid, and binding first liens against the property against which such assessments are made until paid. 5. The assessments shown on attached Exhibit "A" will be. recorded by the County on the public records of Indian River County, and the lien shall constitute prima facie evidence of its validity. • This resolution was moved for adoption by Commissioner Scurlock , and the motion was seconded by Commissioner Bird and, upon being put to a vote, the vote was as follows: Chairman Gary C. Wheeler Aye Vice -Chairman Carolyn K. Eggert Aye Commissioner Don C. Scurlock, Jr. Aye Commissioner Richard M. Bird Aye Commissioner Margaret C. Bowman Aye The Chairman thereupon declared the resolution duly passed and adopted this 5th day of December 1989.' BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA By, . it.. (_ IG/1/‘'..g.--- GARY C/1,..Y.i.._GARY WHEELER, Chairman RESOLUTION 89-151 COMPLETE W/ASSESSMENT ROLL IS ON FILE IN THE DEG 5 OFFICE OF CLERK TO THE BOARD. 41 EOOK 78 cA F. 54C DEC L 939 BOOK 78 EA: GE 547 DIXIE COLONIAL PLAZA, OFF-SITE IMPROVEMENTS - FINAL PAYMENT The Board reviewed memo from the Public Works Director: TO: James E. Chandler, County Administrator FROM: James W. Davis, P.E. Public Works Director SUBJECT: Final Payment - Dixie Colonial Plaza, Off-site Improvements DATE: November 21, 1989 DESCRIPTION AND CONDITIONS In accordance with the Contract between Visa Builders and Indian River County, off-site improvements at Old Dixie Highway between 8th and 9th Streets provided for in this Contract has been completed, and inspected and accepted by Jim Davis under the terms and the conditions thereof. A Waiver -of -Lien form signed by a duly authorized officer of the subcontracting firm, notarized and attested by two witnesses has been received by this office. RECOMMENDATIONS AND FUNDING Staff recommends payment of off-site improvements to Pan American Engineering Company in the amount of $7,072. Funding to be from account .#111-214-54103. .31: "' e ON MOTION by Commissioner Scurlock, SECONDED by Com- missioner Eggert, the Board unanimously approved final payment to Pan American Engineering Company for off- site improvements at Old Dixie Highway between 8th and 9th Streets, Dixie Colonial Plaza, in the amount of $7,072, as recommended by staff. EXCHANGE OF R/W DEEDS BETWEEN RANGELINE GROVES, INC. & COUNTY The Board reviewed memo from Public Works Director Davis: 42 TO: James E. Chandler, County Administrator FROM: James W. Davis, P.E., Public Works Director SUBJECT: Exchange of Right -of -Way Deeds Between Rangeline Groves Inc. and Indian River County REFERENCED LETTER: Steve L. Henderson to Jim Davis dated November 21, 1989 DATE: November 27, 1989 DESCRIPTION AND CONDITIONS In researching the adequacy of the 74th Avenue right-of-way south of Oslo Road, staff and Attorney Steve Henderson have discovered a misalignment of a 30' wide section of the right-of-way (Sketch attached). To correct the misalignment, the abutting property owners, Rangeline Groves, Inc. have agreed to exchange deeds with the County. ALTERNATIVES AND ANALYSIS The 'correction of the alignment is mutually beneficial to both parties. To correct past errors, the exchange of deeds is the only alternative. RECOMMENDATION AND FUNDING? It is recommended that the Board Chairman and Clerk be authorized to execute the attached deed in exchange for the County receiving a deed for the proper alignment of 74th Avenue. ON MOTION By Commissioner Bowman, SECONDED by Com- missioner Scurlock, the Board unanimously authorized the Chairman to execute Deed exchanging R/W with Rangeline Groves Inc. as recommended by staff. DEC 5 1989 43 BOOK DEC La v °u... Li c m COUNTY OF I ND I AN R I VER v_c. �'.'e > o t _.HEREBY CERTIFY that on this day, before me, an 4 :¢ officer duly authorized in the State and County aforesaid to o a T take acknowledgments, personally appeared GARY C. WHEELER ,,�<tnl arc and JEFFREY K. BARTON, well known to me to be the Chairman W .o and Clerk to the Board of County Commissioners of Indian cr —1 0 River County, named as the grantor in the foregoing deed, BOOK 78 FAuE 549 Transmission Line along 11/27/89(Deeds9)LEGAL(Vk)JD 74th Avenue (Ocean Spray) COUNTY DEED INDIAN RIVER COUNTY, FLORIDA THIS DEED, made this 5th day of December , 1989, by INDIAN RIVER COUNTY, FLORIDA, a poTTt,cal subdivision of the State of Florida, 1840 25th Street, Vero Beach, FL 32960, party of the first part, and RANGE LINE GOVES, INC., a corporation existing under the laws of Florida, whose address is C/O B. T. Cooksey, 979 Beachland Blvd., Vero Beach, FL 32963, party of the second part, W I T N E S S E T H: That the said party of the first part, for and in consideration of the sum of ONE DOLLAR to it in hand paid by the party of the second part, receipt whereof is hereby acknowledged, has granted, bargained and sold to the party of the second part, her heirs and assigns forever, the following. described land lying and being in Indian River County, Florida: The West 30 feet of the East 80 feet of Tracts 9 and 16., Section 36, Township 33 South, Range 38 East, according to the last general plat of land of INDIAN RIVER FARMS COMPANY, filed in the Office of the Clerk of the Circuit Court of St. Lucie County, Florida, in Plat Book 2, Page 2.5, said lands now lying and being in Indian River County, Florida. - IN WITNESS WHEREOF the said party of the first part has caused these presents to be executed in. its name by its Board of County Commissioners, acting by the Chairman of said Board, the day and year aforesaid. (Seal) Attest: INDIAN RIVER COUNTY, FLORIDA By its Board of County, Commissioners:. L�c..r__ By & artgn --Car STATE OF FLORIDA Feeler ha i rman . .., °n,� and that they severally acknowledged executing the same <;:z under the authority vested in them by said Board and that the seal affixed thereto is the true seal of said Board. NESS nr}y hand and official seal this 5 day of Q.-)2 , 1989. • el. This document was prepared by and should be returned to: COUNTY ATTORNEY'S OFFICE 1840 25th Street Vero Beach, FL 32960 44 46LI da 114e1EA..) Notary Public • • 74th Avenue. R/W Exchange ogle-CIAIN Otto RAMCO FORM 42 PION CORPORATION This Quit -Claim Deed, Executed this RANGE LINE GROVES, INC., a corporation existing under the laws of business at first party, to INDIAN RIVER COUNTY, a political whose posto f f ice address is 1840 25th Street, 11/17/89(LEGAL)Vk 13 day of November , A. D. ic89 , by Florida second party: and having its principal place of subdivision, Vero Beach, Florida 32960 (Wherever used herein the terms "lint party' and 'second party" shall include singular and plural. beim. legal representatives, and assigns of individuals, and the sucr.unn and avigns of corporations, wherever the context to admits or requires.) Witnesseth, That the said first party, for and In consideration of the sum of $ 10.00 in hand paid by the' said second party, the receipt whereof is hereby acknowledged. does hereby remise. re- lease and quit -claim unto the said second party forever, all the right. title, interest. claim and demand which the said first party. has In and to the following described lot, piece or parcel of land. situate. lying and being In the County of Indian River State of Florida , to wit: The East • 30 feet of Tracts 9 and 16, Section 36, Township 33 South, Range 38 East, according to the last general plat of lands of Indian River Farms Company filed in the office of the Clerk of the Circuit Court of St. Lucie County, Florida in Plat Book 2, Page 25, said land now _lying and being in Indian River County, Florida. r'APPROVED AS TO FORM "s,AND LEG Charles P. Vitunao • • County • Attorney UFFICIFNCY: Have and to }told the same together with all t�t"klel'¢itgyiq •or in anywise opperlaining, and all the estate, right, lr•>• ..soot=t�r,b 1%e.saie first party, either in law or equity, to the only • kms /(C0InsliAT SEAL) ►ru111tttr: r ATTEST I emarie C. Hatch and singular the appurtenances (hereunto title, interest, lien. equity and claim what - proper use, benefit and behoof of the said In"Witness thereofthe sat_ first party has caused these pres- ents to be executed in its name. and its corporate seal to be hereunto affixed, by its proper officers thereunto duly authorized, the day and year first about: written. • t e eretary RANGE LINE GROVES, INC., a Florida•Cozp©ration Signed, sealed and delivered in the presence of: j % 4 044 4u41- t.cew'cry STATE OF FLORIDA t COUNTY OF INDIAN RIVER i 1 HEREBY CERTIFY that on this day, before me, an officer duly authorised in the State and County aforesaid to take acknowledgments, personally appeared 0 TT -1T q 3 R. V O s es --R cm, e r'-. e^ Thamas R. Jones President weU known to me to be .h, President and S e. c rC'ha r• -t1 in the foregoing deed. and that they ily acknowledged executing the under authority duly vested in them .hy said corporation and that the teal WITNESS my. hand and nliicist.'hat. in the County and State last 0• ..: (Not:ari•al Seal) .• This till/result/)/ prtpan•I/ l y: *t STEVE L. BENDERS Ari,/ras P.O. Box 3406, Vero Beach, 45 respectively of the corporation named a, first party same in the presence of two subscribing witnesses freely and voluntarily affixed thereto is the true corporate seal of said corporation. aforesaid this /3' day of �`/ , A. D. I9Z NOTARY PUBLIC My Commission ON, Esquire Florida 32964-34 BOOK 44 tate of Florida Expires ir: iq ►'.)ace S;ct9 cl Rcri 06 Alt► Commission Eztlires June 5, • WARM evAm.tkaaPim aCiampi, Ca • Fs,, 1r 78r 9 1992 DEG V-, BOOK 551 DEVELOPER'S AGREEMENT RE TURN LANE ALONG 43RD AVE. AT 19TH ST. The Board reviewed staff memo, as follows: TO: James E. Chandler, County Administrator FROM: James W. Davis, P.E., Public Works Director SUBJECT: Developer's Agreement for Turn Lane Along 43rd Avenue at 19th Street DATE: November 22, 1989 DESCRIPTION AND CONDITIONS Site plan approval was issued by the City of Vero Beach on November 10, 1988, to Buildex, Inc. - George and Peter Beuttell, Co -Owners for 43rd Parke West Office Complex which will have a new road connecting to 43rd Ave. A southbound left turn lane along 43rd Avenue is required by the developer as a site related improvement. Since 19th Street will be directly across from the office complex, the County .Public Works Department would recommend that a northbound left turn lane be simultaneously constructed at the opposite ;s4 location. The cost could be divided between the County and developer. The attached agreement between the County and developer provides for a Form of Agreement between Trodglen APaving,--•.Ine and the County for the northbound and southbound 1"Aturn 'lanes along 43rd Avenue. Based on benefited area, the ;`County's cost is $17,557.12 and the Developer's cost is 'x$20,610.23. This includes engineering and construction. `zsi rf•}ss�K, i�W -xi ALTERNATIVES AND ANALYSIS µJi ':.The alternatives are to approve the agreements and have the '°'•lanes constructed or wait until the County performs the work ,at a later time. RECOMMENDATIONS AND FUNDING Staff recommends approval of the attached agreements and requests authorization for the Chairman's signature. Funding to be from Road and Bridge Fund #111-214-541-035.31. The cost to the County is $17,557.12. ON MOTION by Commissioner Scurlock, SECONDED by Com- missioner Bowman, the Board unanimously approved Agreements with Buildex, Inc., Peter & George Beuttell, and with Trodglen Paving regarding certain turn lane and off-site property improvements at 43rd Avenue Park West Office Complex. SAID AGREEMENTS WILL BE MADE A PART OF THE RECORD WHEN FULLY EXECUTED AND RECEIVED. 46 I.R.BOULEVARD R/W ACQUISITION PHASE IV (D. VICTOR KNIGHT) The Board reviewed memo from the Public Works Director: $ TO: James E. Chandler, County Administrator FROM: James W. Davis, P.E., Public Works Director SUBJECT: Indian River Boulevard Phase IV Right -of -Way Acquisition - D. Victor Knight - Parcel # 103 DATE: November 29, 1989 DESCRIPTION AND CONDITIONS On November 7, 1989, the Board authorized the purchase of a 6.06 acre parcel along Indian River Boulevard Phase IV from D. Victor Knight for a purchase price of $356,653. In preparing this right-of-way acquisition for closing, staff and the property owners have identified two issues which will require additional consideration as follows: Item 1 A perimeter grove drainage ditch and/or grove access road should be included on the owners property adjacent to the proposed Boulevard. This construction will result in the loss of existing income producing citrus trees on the property. It has been determined at the site that $4,000 would compensate the owner for this loss of income. Construction of the access road, drainage ditch and irrigation line relocation shall be performed by the County. Item 2 Due to construction of a double 5' x 7' box culvert at the intersection of 41st Street and Indian River Boulevard, two small areas of additional right-of-way are required which totals .25 acres. Using the appraised value per acre, additional funding of $ 14,800 is necessary. ALTERNATIVES AND ANALYSIS The above items are necessary for the implementation of the project. It is the staff's opinion that the only alternative is to approve the above items. RECOMMENDATIONS AND FUNDING It is recommended that the Board authorize the following: 1,) Compensation of $4,000 to D. Victor Knight for removal of citrus trees along the proposed section of Indian River Boulevard Phase IV adjacent to D. Victor Knight's property and construction of an 8' wide grove drainage ditch and 12' wide grove access road on Mr. Knight's property. 2) Additional right-of-way purchase from D. Victor Knight of .25 Acre at the appraised value of $ 58,854 per acre for small parcels located at the southeast and southwest corner of the 41st Street/Indian River Boulevard intersection. // A/8,13.00 Funding in the amount of $ -. 4 ,.8e4 too be from Fund 309, Indian River Boulevard North Extension, Local Option Gas Tax Revenue. DEC 5 089 L17M ,,++�� r f OOK. U F CF JJ DEC 5 F2 BOOK 78 F'. L 553 ON MOTION by Commissioner Scurlock, SECONDED by Com- missioner Eggert, the Board unanimously approved staff recommendation for compensation of $4,000 to D. Victor Knight and an additional R/W purchase from D. Victor Knight in the amount of $58,854 and also approved Budget Amendment #015, as follows: TO: Members of the Board of County Commissioners FROM: Joseph A. Baird, OMB Direct SUBJECT: BUDGET AMENDMENT NUMBER: 015 DATE: November 29. 1989 Entry $umber Funds/Detartment/Account Name Account Number Increase Decrease 1. EXPENSES INDIAN RIVER BLVD. NORTH Richt-of-Way 309-214-541-066.12 $18.800.00 $ 0 $ 0 $18,800.00 Reserve for Contingency 309-214-541-099.91 • Commissioner Bird asked if this just about concludes the R/W acquisition on Phase IV of the Boulevard, and Director Davis advised that we are taking one at a time on Phase IV trying to get them to closing. Phase IV is from 37th Street to 53rd Street, and we are still working on Phase III. Assistant County Attorney Collins reported that a week or so ago he got approval for a number of acquisitions, some of which required minor revisions, but he believed we are on track. Commissioner Scurlock asked where we are on the mitigation required by DER at the ratio of 10 to 1. Director Davis advised that he just FAXED a table to DER which inventories the quality of the wetlands in Boulevard Phase III all the way through the project, and they are considering that now. DER is in contact with an attorney representing Mr. Hoffman, who has been keeping a careful watch on what they are doing, and we are hoping to hear something real soon on whether they grant the permit or not. Commissioner Scurlock wished to know, if the DER holds to the 10 to 1 ratio as opposed to 5 to 1, can we not again consider 48 the possibility of off-site mitigation. He felt this at least would put us in a better negotiating position where we could take a look at other property that might be more feasible and more cost effective. Commissioner Bird had questions about the mitigation required and wished to know if we have to create wetland that is not presently wetland. Director Davis explained that there are different types of mitigation and what we are proposing is rotational impoundment management of Impoundment #22. Historically that area was a wetland, but Mosquito Control came in and diked off the area and closed if off to flushing from the Indian River; so, it has been altered and closed off to the river for many years. DER wants us to reopen it, but they want 10 acres of impoundment opened every 1 acre we are filling. Commissioner Scurlock again argued for the alternative of going offsite for mitigation, and Director Davis further ex- plained that if you are looking at using an impoundment, it has to be completely diked off from the river with no culverts connecting the impoundment to the river. If not, you need to look at scraping uplands down to create wetlands, and you can use a 2 to 1 ratio on something like that. Our positionfis that the wetlands we are filling are a diked area, not an area of pristine wetlands; so, they should not hold us to the 10 to 1 ratio, and Director Davis felt the DER is coming around on this to some extent. Discussion. continued regarding technical details, flashboards, etc., and Commissioner Scurlock stressed that he would like to see us try to hold on the 5/1 mitigation to put us in a better negotiating position. up for DEC: 5 1989 49 IlODK 78 PAF. 554 EC 5 1999 BOOK t8 PAVE 555 UPDATED REPORT ON BRIDGE REPAIRS & EMERGENCY CONTRACT Administrator Chandler informed the Board that on Friday, he authorized an emergency contract with Knight & Mathis for repairs on the 4 bridges in question. This would involve steel braces at a unit cost of $348 per brace. If we had to replace all 4 piles on all of the bridges, it would be in the neighborhood of $31,000 for material costs, but he did not anticipate needing repairs on all the braces on all 4 bridges. He continued that the City of Vero Beach just let a contract on a bridge in town at a very good unit price, and Director Davis is going to get with their contractor to talk about the bridges we are looking'At and get a unit cost if, in fact, we want to consider replacing those 4 bridges. Administrator Chandler did feel, however, that we should continue with the repairs we started yesterday on Lateral HJ 11 Commissioner Scurlock believed that one of the concerns the citrus industry has is that with these repairs, we will try to draw down the water level in the canals, and this is a peak irrigation time for them. Public Works Director Davis reported that he had a meeting yesterday with the chairman of the Indian River Farms Drainage District and some others. They do want to maintain the water levels as high as possible both for freeze protection and irrigation, and this hampered our ability to get under the bridges and assess some of the corrosion. Commissioner Scurlock requested, if nothing else, that before we dump all the water, we look at the weather forecast and be sure to cooperate with the Drainage District. Chairman Wheeler agreed, noting that we have multi million dollar citrus crops, and they need water to prevent freezing. He complimented Administrator Chandler and Director Davis with the way they took control and handled this emergency situation. Administrator Chandler thanked him but noted that we had 50 good cooperation from the Sheriff's office, from the School Board, the Drainage District, etc. Commissioner Eggert wished to know, even with these repairs, how long it will be before the bridges will have to be replaced. Director Davis advised that we haven't actually installed the sleeves yet, but we are confident it can be done. This is a standard problem with steel bridges. The sleeves would be much stronger than the original pilings; so, they could Last indefin- itely, but these are old bridges. Commissioner Eggert stressed that she just did not want us to be pennywise and pound foolish by repairing beyond the point where we should be replacing the bridges. Administrator Chandler noted that is one of the reasons we are talking to the contractor working for the City today. Director Davis agreed, and advised that there are other elements of the bridges beyond the pilings that are not up to current state standards. Commissioner Bird believed Commissioner Eggert is saying don't make repairs to last 30 years, if the bridges have to be replaced in 3 years, and Administrator Chandler assured the Board that staff will continue to explore this. Commissioner Bowman asked if the wooden bridges don't have a longer life than the steel bridges, and Director Davis confirmed that we haven't had as many problems with them. We are better able to maintain them, and most of our bridges are wooden bridges. There are only 5 or 6 of these steel pile bridges. William Koolage, interested citizen, wished to know whether these are the bridges that came back to the county from the state that they gave us 1/4(P in gas tax to maintain, and Director Davis confirmed these are those bridges. Administrator Chandler requested that the Board declare that this was an emergency situation and give retro -active approval to the contract with Knight & Mathis for bridge repairs. DEC 1989 51 EOOK 78 f,+a BOOK • /8 AAE.55 7 ON MOTION by Commissioner Scurlock, SECONDED by Com- missioner Eggert, the Board unanimously declared the need for bridge repairs as discussed above an emergency and gave retro -active approval to the contract with Knight & Mathis for bridge repairs as requested by the Administrator. Commissioner Bowman questioned whether the inspection done two years ago by the DOT was adequate and whether we need to do this inspection ourselves more frequently. Administrator Chandler agreed that we have concerns about what happened in that 2 year time frame and also about the methodology by which we are notified after an inspection is made. He concurred that we should look into this further. .xiiiy%if .iYfaf%iis, Inc. PUMP DIVISION 926 Old Dixie Hwy., Vero Beach, FL 32960 (407) 562-2652 /1-800-533-5002 December 1, 1989 Indian River County Mr. Jim Davis County Engineer Re: Bridge Column Repairs, Job # 8940 Dear Jim: Pursuant to our conversation and subsequent preliminary in- spection.of a typical decayed bridge column, I offer the following proposal and recommendations. The basis of my recommendations is based on our preliminary inspection where the columns were determined to be 10" beams @ 42 lbs./ft. and are in excellent condition except for the severe corrosion which'is limited primarily to an area where the water eleva- tion has fluctuated. After reviewing the ASIC standards of Steel Construction Manual Sixth Edition, I recommend bolting a steel outer brace which would completely encompass the present corroded portion of the columns. The brace would be installed with a cross section of approximately twice that of the original thus enhancing it's longevity, as well as the vertical and horizontal load bearing capacities of the col- umns. This method of repair would minimize the interruption of normal.traffic flow. Each brace unit would be fabricated by Knight & Mathis, Inc. at our plant and could then be field installed possibly by the County's personnel thus keeping cost to a minimum. The brace in particular would consist of a four part assembly 52 (see attached drawing) with each piece weight approximately 60 lbs. each, with 28 - 7/8" X 2 1/2" bolts strategically placed in the existing good sections of the beam columns. We would recommend that before installing the braces that the columns be thoroughly cleaned and painted. The length of the braces would be determined by an individual inspection of each column, which would be numbered and cataloged for pair- ing with the braces. Based on a 4' standard length the initial cost per brace with mounting bolts would be $348.00 for it's construction plus any applicable paint, delivery, and/or installation, which would be done on a cost plus basis. Jim, we are proceeding with the design and fabrications of these braces as per your authorization. rely, A4 laud R. Mathis President, Knight & Mathis, Inc. o_f 1 P.S. Pleaseinitial and return a copy of the enclosed draw- ing for our records. DEC 5 '11989 • ORIGINAL 10 x 10 BP 842 II -BEARING WURAI W 08 REINIIMRC3) 11ITIt I) 3/8" OROKF2 CRRANNFl. AND 110 t iuvWAL 3/8" x 9" FLAT BAR ; 89flD TWO= NITII 828 7/8" x 2 1/2" GRADE 5 SAE BOLTS 32 '18" «„,« .„a.",, „•. Indian River County • "„;'„: 1. • Job 8 8940 Amova • . U1f9b 6, Mathis, Mathis, lac. PUMP OIVIVION M. ON MOD 11...1Iw..w.. M MM ILII M. M..I 1.MOMS ••IM. .JUR�gYI�U.2L� svL•d�_ 12-01-89 • NIS IL[I-MS L .11watul__ 53 001( uu553 DEC BOOK 78 Fac 550 REQUESTS FOR RETURN OF FUNDS PAID IN LIEU OF BEACH ACCESS EASEMENT The Board reviewed memo from Assistant County Attorney Collins: TO: The Board of County Commissioners FROM: rvL William G. Collins 1I - Assistant County Attorney DATE: November 28, 1989 SUBJECT: Requests for Return of Funds Paid in Lieu of Beach Access Easement Dedications As a result of the Associates Management settlement, we have received the following requests for return of cash paid in lieu of beach access easement dedication: 1. Orchid Isle Estates Subdivision $52,500 paid 3/26/87 $ 8,800 paid 5/7/87 $ 1,580 paid 2/22/88 The Budget Office advises that the cash paid to the County has earned interest at 7.35%. 2. Little Harbor Subdivision 3. _ James Spoto RECOMMENDATION Return cash paid in lieu of beach access easements, along with accrued interest in the following amounts: 1. To: Seacrest Estates, Inc. (for Orchid Isle (Estates Subdivision) 505 Beachland Boulevard Vero Beach, FL 32963 $63,302.62 2. To: Little Harbor Development Co. c/o William W. Caldwell, Esq. P. O. Box 3686 Vero Beach, FL 32964 $10,595.82 3. To: James and Cathy Spoto 5982 Colorview Court San Jose, CA 95120 $1,797.11 Funds to come from Account No. 113-210-572-033.16. 54 Commissioner Bowman wished to know if there is ever going to be an end to this, and Attorney Collins advised that we have two more that could be out there, and the exposure beyond what is before the Board today is about $10,000, if we are requested. ON MOTION by Commissioner Bowman, SECONDED by Com- missioner Scurlock, the Board unanimously authorized return of cash paid in lieu of beach access easements, along with accrued interest to those listed above as recommended by staff. RESOLUTION RELATING TO QUORUM OF MANWAC Chairman Wheeler felt this Resolution is more or less self- explanatory. MANWAC (Marine Advisory Narrows Watershed Action Committee) needs to have a smaller quorum in order to be able to conduct business. There are a lot of very capable people on this committee, but they all are in very diverse fields and are very busy people. They did have a quorum of 8 at the last meeting, but they have been running very close. Commissioner Scurlock noted that he is having the same problem with his Finance Advisory Committee. These people all have great expertise and a tot to offer the county, but they are very busy people. He believed he probably will be coming back to the Board about expanding his committee to some extent. DEC 189 ON MOTION by Commissioner Bird, SECONDED by Commis- sioner ononis- sioner Scurlock, the Board unanimously adopted Resolution 89-152 changing the quorum for MANWAC from eight members to five members. 55 aOOK 78 F°,,,x.550 BOOK /8 F E 561 RESOLUTION NO. 89- 152 A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY RELATING TO QUORUM OF THE MARINE ADVISORY NARROWS WATERSHED ACTION COMMITTEE. WHEREAS, the Marine Advisory Narrows Watershed Action Committee has a broad cross-sectional representation in its committee makeup; and WHEREAS, the present quorum is eight people or a majority of the Committee; and WHEREAS, it is desirable to conduct business if even though fewer than eight members of this broad cross-sectional representation are at any one meeting, NOW, THEREFORE, BE IT RESOLVED by. the Board of County Commissioners of Indian River County that action may be takenif a quorum of five members is present at any meeting of the Marine Advisory Narrows Watershed Action Committee. This resolution was offered by Bird and seconded by Scurlock , and upon being put to a vote, the vote was 5 to 0 The motion was declared carried by Chairman Wheeler this 5th day of December , 1989. BOARD OF COUNTY COMMISSIONERS INDIAN RIVER COUNTY, FLORIDA ATTEST: artonClerk 56 Gary C,rNe et -TM -TT -man TREASURE COAST COUNCIL OF GOVERNMENT'S PROPOSAL TO HIRE LOBBYIST The Board reviewed the following letter and attachments sent to Commissioner Bowman: ri ITY DE 'ORT PIERCE /oricla • fj. November OFFICE OF THE MAYOR AND CITY COMMISSION 17, 1989 TEL: (407) 484-5600 SUNCOM: 244-1252 P.O. BOX 1480 FORT PIERCE, FLORIDA 34954 .The Honorable Margaret Bowman `"��tndian River. County Commission Post Office Box 783 Wabasso, Florida 32970 ' Dear Commissioner Bowman: • At the annual meeting of the Treasure Coast Council of Local Governments on Wednesday, November 15th, a decision was made by the Council to have circulated to each governmental entity, a copy of: the statute relating to Over and Under 21 Dances. The City of Fort Pierce has ,gpdorsed asking the Legislature to remove this portion of the law relating to bars':and taverns. Each entity is asked to con- sider whether it wishes to support the 'position of the City of Fort Pierce in this matter. A copy of the statute is enclosed. Since the Legislation Hearing will come after the appointment of a new Legis- lative Chairman, I am requesting that you send your responses to the Honorable Frank Wacha, Martin . County Commission, 2401 Monterey Road, Stuart, Florida, 34996. Commissioner Wacha is the new Chairman of our Council and he will then h:':, be able to forward your responses to the new Legislative Chairman for appropriate actionby that Chairman. • • The Council unanimously approved the appointment of a full time lobbyist for the Treasure Coast Council of Local Governments. It. will be necessary -for --each entity._ to -agree -to -the employment-of--the_lobbyist, and to the expenditure -of -funds fOT-the position. I .am enclosing a copy of Population and Cost Figures which could be rThe'ifiod"rcor determining cost for each entity. I am also enclosing an Interlocal Agreement for your perusal. Please have your individual entity review this matter and again, reply directly to the new Chairman, Frank Wacha. : • Thank you very much for your help in the past year. Very truly yours, 4d William R. Dannahower Mayor DEC 59B9 57 GOOK f di FA,L DEC /Treasure Coast Council of Governments :Dear Commissioners:' -'-As we discussed last week at the TCCQG meeting there is a growing awareness ="of the need for a Treasure Coast lobbying effort in Tallahassee. I would -- `>,1 i ke to provide that professional lobbying presence. ,-;=While we can discuss further in more detail the need for lobbying, let me $briefly illustrate the magnitude of the lobbying competition in '.Tallahassee. According to the 1988/90 edition of "Lobbying In Florida" 42 of :the 67 counties have some lobbying activity in the Capitol. Additionally .46.citiesFare listed, while all 67 county school districts are represented withnmny aof the larger districts having separate lobbyists for teachers, superintendents, boards and parent organizations. In all there are nearly 40001obbyists listed in the current directory. A11 of these lobbyists are constantl y' `putting the names and causes of,,_ their cl Tents bef °WL l "egi sl ature.= If Treasure Coast issues and needs are not bei rng presente 'area:will not get a fair share of the state tax dollar. it' .4 01. S. r .�yJo, Alobbyist can do many things for the county and city governments of the :'• ` area; First, legislation favorable to the area can be drafted and :..supported; legislation perhaps to help with our growing problem of alien =.farm workers. Conversely, legislation determental to the region and local _..N governments can be successfully opposed as has been done on many bills -:during the last session.'Third and most important, a professional lobbyist ;`:can be a strong voice for local projects, such as the Palmer Expressway or Ahe'Palm City Bridge, agriculture or beach renourishment. A lobbyist, a -•assisting the area's elected delegation, can help bring the projects home. :Finally, a lobbyist can help cut the red tape within state departments such • -gas DOT, DNR, DER, etc. or represent the area's interest before the Cabinet. :Remember,._these departments and the Cabinet work and meet year round. ::Now, how can this representation best be achieved? I would propose two >,methods that would provide the Council of Governments with a year round -'_ presence in Tallahassee. "First, I would propose to be an independent contractor with the COG, ,,retained on a yearly basis. Under this arrangement I would of course provide for my own expenses and fringe -type benefits such as insurance, etc. Or, under a second arrangment, I would work for the COG, say as 'Executive Director, for a fixed salary with all expenses and fringes paid for by the COG. While there are advantages and disadvantages to both methods, the independent contractor method would free the COG of administrative and support details plus offer me as lobbyist the advantages of a legal expense account. I have drawn up a contract that details the relationship, explaining for instance, how lobbying issues can be determined and controlled, reporting procedures, etc. I have enclosed a suggested funding breakdown for each of the governments in the COG based on population figures contained in the " 1988 Statistical .Abstract." Any other information source could be used to provide the :figures or, the cost sharing could be based on something other than .-population. 58 INN iAs you know the 1990 session is schduled to start in Arpil, while a Special ':!:Transportation Session will convene in November 1989. Alrady, legislative ;Committees are meeting to draft legislation that will affect local .;;government. If you wish to have a lobbying presence in Tallahassee for .these session you should begin soon. • ;Thank you for considering me for this opportunity. ncerel James L. McGuffey - POPULATION AND COST FIGURES Population figures based on the 1988 Florida Statistical Abstract y Costs based on .40 per person 'INDIAN RIVER COUNTY -total population = 83,500 ;Vero Beach population = .17,383 ---Cost = $6,953 °Uninc.-Indian River = 66,117 ---Cost = $26,447 ~,T ST.'LUCIE COUNTY -total population = 128,400 - :Ft. Pierce population = 39,188 ---Cost $15,675 Pt St } Lucie popul. _ 37,885 ---cost - $15,154��' Uninc. 'St. Lucie = 51,327 ---Cost 420,531 -OKEECHOBEE COUNTY -total population = 27,700 ;Okeechobee City popul. = 4,702 ----Cost =$1,881 =$9,199 =:Uninc. Okeechobee = 22,998 ---Cost rS•-«. • . `MARTIN COUNTY -total population = 89,000 Stuart population = 10,789 ---Cost =$4,319 Uninc. Martin = 78,211 ---Cost =$.31,284 Commissioner Eggert commented that she has some problems with this proposal and with funding it and creating a bigger and bigger bureaucracy. She further noted that she was told by the new chairman of Martin County that they are having trouble keeping their lobbyist busy now. She is, in fact, very opposed to this and does not feel we have a need for a full time lobbyist. DEC 'a i989 59 E;OOF 78 F'i• r;E Of BOOK 78 F' U 585 Commissioner Scurlock expressed his opposition also. He felt the various counties sometimes have different interests and that we would only want to have a lobbyist work for us on a specific task, if we had one at all. Commissioner Bowman looked more favorably on the proposal because she has found that lobbyists are there not only to lobby, but to pass on information that you don't have access to in any other way. Commissioner Scurlock pointed out that we get the Legisla- tive Report, and Commissioner Eggert felt we have many groups that represent us, including the Florida Association of Counties, and she has problems with putting more money into this. Commissioner Bird did not believe that he has enough information to make a decision since he did not know this firm, how large it is, just whom they are going to be representing, or how much of their time we are entitled to. Commissioner Bowman noted that Mr. McGuffey is here to answer the Board's questions. Commissioner Bird wished to know what percent of Mr. McGuffey's time we get for the $90,000. Mr. McGuffey informed the Board that he currently is the lobbyist for Martin County, whom their chairman apparently does not think is very busy; however, he does a lot of other things for them than just lobby. He stated that he is here at Commissioner Bowman's request and felt he perhaps should explain what a lobbyist does in Tallahassee and what could be done and can't be done. Although he is currently employed by Martin County, when the Treasure Coast COG decided to explore having a lobbyist for the whole area, he made a proposal to them. Commissioner Scurlock wished to know Mr. McGuffey's background. Mr. McGuffey advised that he was a military pilot and in the Air Force for 22 years. He retired in 1977 and since then has been working in and around government, first for a not-for-profit 60 corporation in Missouri supplying a wide range of social and economic services to counties there. Commissioner Scurlock asked who Mr. McGuffey knows in Tallahassee. Mr. McGuffey stated that he knows State Representative Dale Patchett and all of the County's delegation. He explained that he is not a lobbyist who came from the Florida Legislature or the State of Florida government. There are a number of those who are available and are in Tallahassee, and they are effective and usually very expensive. He noted that the State Association of Counties was mentioned, and certainly the county wants to belong to them. Mr. McGuffey continued that there are 8 counties in the state who currently employ full time focal lobbyists, and obviously, these are the larger counties. Martin County is the smallest county that has one. The lobbyists do work with the Association of Counties which also works with the League of Cities and sometimes there is conflict between the city and county. The State Association of Counties currently works on broad issues that affect all the 67 counties; the Association wilt not work on a particular local Biti that you might want passed, and they will not work on your appropriations to get a bridge built or for a certain road. They do not work on individual things. Commissioner Scurlock did not believe the Commission needs a dissertation on what a lobbyist does. He believed we alt know our own Legislative Delegation, and he also believed that to be a good lobbyist you need to know a tot of people and have some background with them. What he is trying to determine is something Mr. McGuffey can do for us that is different than the resources we already have. Mr. McGuffey stated that frankly he does not have the background yet to go in and see the President of the Senate where no one else can, and he cannot necessarily go and see the Speaker of the House any more than any other. If he needed to see these DEO 196 61 ROOK 78 F�.,:�5� 89 NOOK 8r!t; C. 557 '�r r people, he would rely on the Commission members for that. He can, however, go see Dale Patchett or Doc Myers. He stressed that what he can do, and what a lobbyist of his type will do, is continually work with the local Delegation and keep them aware of how the Board feels about the thousands of bills that are being introduced. Commissioner Bird wished to know how he would share his time if he is a full time lobbyist for Martin County. Mr. McGuffey explained that his proposal was to Treasure Coast Council of Governments, and it was to represent just the members of the COG. He then would represent Martin County only as a member of the COG. If there is a conflict between the counties, then he just wouldn't lobby that particular issue. Commissioner Scurlock noted that we already have excellent representatives in Tallahassee who have been there a good period of time, but we haven't got a new bridge to replace the Merrill Barber Bridge and we never got our Twin Pairs project; the fact is that when you are from a minority party, you still have a very --- hard time being heard in Tallahassee. We are not a highly populated county, and we are not the majority party. Chairman Wheeler commented that he personally is not in favor of a lobbyist. Also, we have not budgeted for that position this year, and for that reason alone, he will oppose the proposal. He personally looks on our local legislative delega- tion as our lobbyists in Tallahassee. MOTION WAS MADE by Commissioner Eggert, SECONDED by Commissioner Scurlock, not to participate with the Treasure Coast COG in the employment of a lobbyist. Carol Johnson, representative of the Citizens for Progressive Action, wished to remind the Board members that as elected officials, the county's representation is part of their responsibility. She also noted that there are many times when 62 elected officials who also have paid lobbyists are called by their lobbyist to say that he is not getting through and he needs their help. She believed that the Commissioners as elected officials have access to another elected official a lot faster than any paid lobbyist. Finally, Mrs. Johnson stressed that the Board is looking at a big expenditure that they do not have included in the county's budget for this year. THE CHAIRMAN CALLED FOR THE QUESTION. It was voted on and carried unanimously. ADDED ITEM - IN REGARD TO RESOLUTION SUPPORTING THE SHERIFF'S IN THEIR SUIT AGAINST THE D.O.C. Chairman Wheeler requested that an item in regard to supporting the Sheriffs Association in their lawsuit against the D.O.C., that he had inadvertently overlooked adding to the Agenda earlier, be added at this time for discussion. ON MOTION by Commissioner Scurlock, SECONDED by Com- missioner Eggert, the Board unanimously added the above described item to the Agenda as requested by the Chairman. Chairman Wheeler commented that after reading the article in the paper and talking to Sheriff Dobeck, he would like to ask the County by way of a Resolution to petition the League of Counties to support and even enter into the Sheriffs' suit against the D.O.C. We may not win, but it will put political pressure on the state to build more jails. We have about 560 beds empty in the state system daily because we are only allowed to use 99% of our capacity, and we are releasing prisoners with 1/3 of their term being served, or even Tess. We must do something to turn this around, and we have even a bigger stake in this than the CD 3 63 BOOK. 78 ME DEC L BOOK 8 ['AGE 569 Sheriff has from the standpoint that it is our jail and we pay the bills for it. We need the state to build some jails and stop passing the buck down to the counties. Commissioner Scurlock felt that we should take it one step even closer to home and challenge the administrative rules. He believed these rules are established in conjunction with the local sheriffs, and he felt that many of these rules have been an over reaction to a Supreme Court decision. Very few of these rules ever have been challenged, and it seems to him that there is a basic quality of life we have to provide for a prisoner, and it doesn't have to be luxurious or better quality or better food or more recreation, etc., than a normal citizen would have. Rather than suing the D.O.C. on a non-specific, he felt we should be more specific in regard to our own facility. Chairman Wheeler agreed, but stated that he would like to support the Sheriffs' Association in this. Commissioner Scurlock felt they are part of the problem. Commissioner Eggert commented that last month when she talked to Sheriff Dobeck, she was led to believe that they were going to challenge some of those administrative policies, and she was surprised that the suit was what it was. She stated that she also would like to know a lot more about this suit. Chairman Wheeler noted that he can get that information back next week, but he felt this is an opportunity for the counties across the state to let the state know that something has got to happen here. For one thing, when you are in the jail over here, you can go into the PX and the prisoners, because of the rules and regulations from D.O.C. can buy candy bars, etc., cheaper than the person on the street can buy these items. He believed that is ridiculous. Commissioner Scurlock continued to stress that we should challenge specific rules in our case as he believed there has been a general over reaction to the Supreme Court rules, and he 64 certainly did not want a higher quality of life for a prisoner than for a senior citizen. Commissioner Bird stated that he would support the Resolution, but did not know that he would want to support the suit. Chairman Wheeler stressed that he is just talking about asking the State Association to send a message. Commissioner Eggert agreed with Commissioner Scurlock that we should be more specific. She believed Sheriff Dobeck said they did challenge the amount of square footage required for a prisoner, and that rule was relaxed. Commissioner Scurlock commented that he was told that 80% of these rules come from the Sheriffs themselves. Chairman Wheeler advised that he will work with the legal staff and come back with a Resolution and more information on the lawsuit, and if we want to, we can make some specific recommendations at that point to send to the League of Counties The Board had no objections. There being no further business, on Motion duly made, seconded and carried, the Board adjourned at 10:35 o'clock A.M. ATTEST: DEC 5 i989 Clerk "Chairman 65 t ooF 78 Eu 570