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COUNTY COMMISSIONERS
BOARD OF COUNTY COMMISSIONERS
INDIAN RIVER COUNTY, FLORIDA
A G E N D A
REGULAR MEETING
MARCH 13, 1990
9:00 A.M. - COUNTY COMMISSION CHAMBER
ADMINISTRATION BUILDING
1840 25th STREET
VERO BEACH, FLORIDA
Carolyn K. Eggert, Chairman
Richard N. Bird, Vice Chairman
Margaret C. Bowman
Don C. Scurlock, Jr.
Gary C. Wheeler
9:00 AM 1.
2.
3.
CALL TO ORDER
INVOCATION - none
James E. Chandler, County Administrator
Charles P. Vitunac, County Attorney
Jeffrey K. Barton, Clerk to the Board
PLEDGE OF ALLEGIANCE - James E. Chandler
County Administrator
4. ADDITIONS TO THE AGENDA/EMERGENCY ITEMS
1. Withdrawn by Applscant:8 A(2) Nuisance Abatement (Levy)
2. Withdrawn: 8B (1) - re: South County Fire Advisory Committee
3. Addn:Req.fran Chris Schlitt re:canpensation for.4th St. r/w - 10G(5)
4. Addn:DOT - I.R.Blvd. Joint Participation Ag.Veemrny Amep hent -10G(6)
5. Letter to Immigration & Naturalization Service for Martin Wall re -wife &
5. APPROVAL OF MINUTES stepdaughter
APPROVED. Approval of Minutes of Regular Meeting
of 2/6/90
6.
CONSENT AGENDA
Approved.
A.
Consultant Selection for Planning
Division Computer Programming
Project
(Memorandum dated 3/6/90)
Approved.
B.
Report of Occupational License
Taxes Collected during Month of
:.
February, 1990
(Memorandum dated 3/1/90)
C.
North County Library and Main
Approved.
Library Projects Interior besign
Services
(riemorandum dated 3/2/90)
D.
Budget Amendment 046, Purchasing
Approved.
Classification
(Memorandum dated 3/7/90)
E.
Budget Amendment 048, FDOT Grant
Approved.
$25,000
.(Memorandum dated 3/7/90)
EOOK. �� 'r';.G't
MAR 131990
9:05 AM 8. A. PUBLIC DISCUSSION ITEMS
Approve 7,871.63 from Gen.
Contingency 8 Prop. Appr. 1) Request for Budget Amendment
contributing $10,000. The re- from David Nolte
mainder of the money will come (Letter dated 2/21/90)
from other ad valorem agencies.
2) Public Nuisance Abatement Appeal
Rescheduled to next meeting. Malcolm S. Levy, Lot 1, Block 10
Approved.
Withdrawn
Res. 90-33 adopted.
Approved.
Whispering Palms SID Unit 4
(Memorandum dated 2/28/90)
3) Request from Paramount Pictures
(Memorandum dated 3/6/90)
B. PUBLIC HEARINGS
1) Ordinance providing for Repeal of
South County Fire Advisory Committee
(WILL BE WITHDRAWN)
' 2) a) Plat Vacation Request for a
Portion of Cambridge Park
Subdivision
(Memorandum dated 3/5/90)
b) Final Plat Approval for the
First Replat of Cambridge
Park Subdivision
(Memorandum dated 3/6/90)
BUUP`. r��F' f F1GE 0� \
MAR 13 '990
6.
CONSENT AGENDA - CONTINUED
F.
Soil and Water Conservation District
Approved.
Personal Computer Installation
(Memorandum dated -3/6/90)
G.
Cappelen Building Lease Extension
Approved.
(Memorandum dated 3/5/90) -
H.
Guard Rail - IRC Bid 89-13
Approved.
Request for Cancellation and Rebid
(Memorandum dated 3/6/90) --
Approved.
I.
IRC Bid 90-41, Cooling Tower
Replacement
(Memorandum dated 3/5/90)
Approved.
J.
IRC Bid 90-43, Microcomputers &
Equipment
(Memorandum dated 3/2/90)
Approved.
K.
Streetlight District, Walker's
Glen Subdivision
(Memorandum dated 3/7/90) -
Approved.
L.
Single Streetlight, Glendale
Industrial Park
(Memorandum dated 3/5/90) -
Approved.
M.
Abandoned Flow Well Plugging
Program, Contract Addendum
with SJRWMD
(Memorandum dated 3/6/90)
Dennis
Approved.
N.
Appointment of Dr. NXV%d Hanisak
to Marine Advisory Narrows
Watershed Action Committee
7.
CLERK TO THE BOARD
none
9:05 AM 8. A. PUBLIC DISCUSSION ITEMS
Approve 7,871.63 from Gen.
Contingency 8 Prop. Appr. 1) Request for Budget Amendment
contributing $10,000. The re- from David Nolte
mainder of the money will come (Letter dated 2/21/90)
from other ad valorem agencies.
2) Public Nuisance Abatement Appeal
Rescheduled to next meeting. Malcolm S. Levy, Lot 1, Block 10
Approved.
Withdrawn
Res. 90-33 adopted.
Approved.
Whispering Palms SID Unit 4
(Memorandum dated 2/28/90)
3) Request from Paramount Pictures
(Memorandum dated 3/6/90)
B. PUBLIC HEARINGS
1) Ordinance providing for Repeal of
South County Fire Advisory Committee
(WILL BE WITHDRAWN)
' 2) a) Plat Vacation Request for a
Portion of Cambridge Park
Subdivision
(Memorandum dated 3/5/90)
b) Final Plat Approval for the
First Replat of Cambridge
Park Subdivision
(Memorandum dated 3/6/90)
9.
10.
Approved.
Approved in the amended
amount of $12,207.
Accept staff's rec.
Approved.
Approved.
Approved concept.
Approved.
Approved.
Approved. .
COUNTY ADMINISTRATOR'S MATTERS
none
DEPARTMENTAL MATTERS
A. -COMMUNITY DEVELOPMENT
none
B. EMERGENCY MANAGEMENT
none
C. GENERAL SERVICES
IRC Health Unit Project,
IRC Bid 90-44
(Memorandum dated 3/6/90)
D. LEISURE SERVICES
none
E. OFFICE OF MANAGEMENT AND BUDGET
1) Alpha Health Services, Inc.
Request to Fund Substance
Abuse Program for Pregnant
Women
(Memorandum dated 3/7/90)
2) Drug Abuse Act - Designation of
Government Coordinating Unit for
Administration of Court Monies
(Memorandum dated 3/7/90)
F. PERSONNEL
1) Request for Board Consideration
Administrative Policy Manual
(Memorandum dated 2/14/90)
2) Request for Board Consideration
Insurance for First Baptist
Church/Main Library Parking Lot
(Memorandum dated 3/6/90)
G. PUBLIC WORKS
Approved Alt. #2. Compensate
Mr. Schlitt for the temporary
taking for $800.
ApprovedL:
LIAR 131990
1) Request from Creative Playground
Committee for'Conceptual Support
of the Project, and Matching
Financial Assistance
(Memorandum dated 3/2/90)
2) 1990 Road Resurfacing Program -
(Memorandum dated 3/7/90)
3) Request from Forest Park
Homeowner's Association, Inc.
to Close Forest Cay Street -on
Friday, April 6, 1990 for a
Block Party
(Memorandum dated 3/1/90)
4) Request from Division of Forestry
to Purchase Fuel from County Fleet
Management
(Memorandum dated 2/28/90) _
5) Req. from Chris Schlitt re: compensation f9r _
4th St. r -o -w. Memo 3-7-90BOOK I fAGt�
6) D.O.T. Indian River Blvd. Phase II letter
3-6-90 - Joint participation Agreement amendment.
MAR 131990
ctd" ,
10.
DEPARTMENTAL MATTERS - CONTINUED
H. UTILITIES
Summer Place, Spring Place and Ocean
Res. 90-34
Air Heights Subdivisions Assessment
REs. - 90-35
Water Distribution System
adopted.
(Memorandum dated 3/1/90)
11.
COUNTY ATTORNEY '
none
12.
COMMISSIONERS ITEMS
A. CHAIRMAN CAROLYN K. EGGERT
Approved.
Write letter to Immigration & Naturalization Service
for Martin Wall to bring wife & stepdaughter to U.S.A.
B. VICE CHAIRMAN RICHARD N. BIRD
C. COMMISSIONER MARGARET C. BOWMAN
D. COMMISSIONER DON C. SCURLOCK, JR.
E. COMMISSIONER GARY C. WHEELER
13. SPECIAL DISTRICTS
ANYONE WHO MAY WISH TO APPEAL ANY DECISION WHICH MAY BE MADE AT THIS
'MEETING WILL NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS
MADE WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL WILL
BE BASED.
Tuesday, March 13, 1990
The Board of County Commissioners of Indian River County,
Florida, met in Regular Session at the County Commission
Chambers, 1840 25th Street, Vero Beach, Florida, on Tuesday,
March 13, 1990, at 9:00 o'clock A.M. Present were Carolyn K.
Eggert, Chairman; Richard N. Bird, Vice Chairman; Margaret C.
Bowman; Don C. Scurlock, Jr.; and Gary C. Wheeler. Also present
were James E. Chandler, County Administrator; Charles P. Vitunac,
Attorney to the Board of County Commissioners; Joseph Baird, OMB
Director; and Virginia Hargreaves, Deputy Clerk.
The Chairman called the meeting to order, and Administrator
Chandler led the Pledge of Allegiance to the Flag.
ADDITIONS TO THE AGENDA/EMERGENCY ITEMS
Chairman Eggert asked that Item 813(1) Ordinance for Repeal
of South County Fire Advisory Committee be withdrawn from the
Agenda. She also requested that a request from Christopher
Schlitt for additional R/W compensation be added as 10G(5); that
an FDOT Agreement be added as 10G(6); and that a letter
concerning the immigration of Martin Wall's family be added under
her matters.
Administrator Chandler advised that the applicant on Item
8A(2) - Martin Levy - has asked that his appeal of a levy for
public nuisance abatement be withdrawn and moved to the next
agenda.
ON MOTION by Commissioner Scurlock, SECONDED by Com-
missioner Bird, the Board unanimously removed, added
and transferred Agenda items as described above.
MAR 131990 `�'
�00� � t�' f uE
t��J
BOOK I%9 F�GE 9
MAR 131990
APPROVAL OF MINUTES
The Chairman asked if there were any additions or correc-
tions to the Minutes of the Regular Meeting of February 6, 1990.
There were none.
ON MOTION by Commissioner Scurlock, SECONDED by Com-
missioner Bird, the Board unanimously approved the
Minutes'of the Regular Meeting of February 6, 1990,
as written.
CONSENT AGENDA
Commissioner Scurlock requested that Item C be removed from
the Consent Agenda for discussion.
A. Consultant Selection _ Planning Div. (Computer Programming)
The Board reviewed memo from the Community Development
Director, as follows:
TO: James Chandler
County Administrator
FROM: Robert M. Keating, AICPRMK
Community Development Director
DATE: March 6, 1990
SUBJECT: CONSULTANT SELECTION FOR PLANNING DIVISION
. COMPUTER PROGRAMMING PROJECT
It is requested that the information herein presented be given
formal consideration by the Board of County Commissioners at
their regular meeting of March 13, 1990.
DESCRIPTION & CONDITIONS
At the December 5, 1990 meeting, the board of county
commissioners authorized the planning staff to initiate the
process for selection of a consultant for development of a
computerized permit tracking program and concurrency management
system. This project was budgeted at $49,000, money that is
available because of a Department of Community Affairs grant.
2
In January, the staff prepared a request for proposal (RFP) which
was advertised and distributed on January 31, 1990. Because this
project does not require the services of architects, engineers,
landscape architects, or land surveyors, the selection process
was not subject to the requirements of the consultants
competitive negotiation act (CCNA). So unlike CCNA projects,
this selection process included cost as one of, the ranking
criteria.
ALTERNATIVES & ANALYSIS
Three proposals were submitted in response to the RFP. The firms
submitting proposals were Logix International, Inc.; Peat Marwick
Main & Company; and Tindale - Oliver & Associates.
.on March 2, 1990, the selection committee met and. heard
presentations from each of the firms. Based upon the submitted
proposals and presentations, the selection committee ranked the
firms as follows:
1. Tindale - Oliver & Associates
2. Peat Marwick Main & Company
3. Logix International, Inc.
Tindale - Oliver was the overwhelming choice. of the
subcommittee because it was the only firm with knowledge of and
experience in concurrency management systems.
RECOMMENDATION
The staff recommends that the board of county commissioners
accept the consultant selection committee's ranking and authorize
the staff to negotiate a contract and detailed scope of services
with Tindale - Oliver.
ON MOTION by Commissioner Scurlock, SECONDED by Com-
missioner Bird, the Board unanimously accepted the
consultant selection committee's ranking and authorized
staff to negotiate a contract and detailed scope of
services with Tindale - Oliver.
CONTRACT W/TINDALE/OLIVER & ASSOC. ON FILE IN THE OFFICE OF CLERK
TO THE BOARD.
3 ROOK
MAR 13 1990
MIAR 131990
B,_Report (Occupational_ License Taxes)
BOOK f', �W
ON MOTION by Commissioner Scurlock, SECONDED by Com-
missioner Bird, the Board unanimously accepted the
following report on Occupational License taxes
collected during February, 1990.
T0: Board of County Commissioners
FROM: Gene E. Morris, Tax Collector
SUBJECT: Occupational Licenses
DATE: March 1, 1990
Pursuant to Indian River County Ordinance No. 86-59, please be
informed that $4,725.81 was collected in occupational license
taxes during the month of February 1990, representing the
issuance of 216 licenses.
Gene E. Morris, Tax Collector
C. North County g Main Library - Interior Design Services
The Board reviewed memo from General Services Director Dean:
DATE: MARCH 2, 1990
TO: HONORABLE BOARD OF COUNTY COMMISSIONERS
THRU: JAMES E. CHANDLER
COUNTY ADMINISTRATOR
FROM: H.T. "SONNY" DEAN, DIRECTO
DEPARTMENT OF GENERAL SERVIC S
SUBJECT: NORTH COUNTY LIBRARY AND MAIN LIBRARY PROJECTS
INTERIOR DESIGN SERVICES
BACKGROUND:
On recommendation from the Public Library Advisory Board this writer
requested and received a proposal from Dow, Howell, Gilmore and
Associates, Inc., to provide interior design services for the two new
' library projects. Since we already had a contract with this company
to.perform building design services on the Main Library project, it
was agreed that additional services could be provided without
violating the CCNA.
4
a
ANALYSIS:
The scope of work was provided by Jim Howell from the firm, and a
price was negotiated. The work will be provided on an hourly basis
as stipulated in the original contract, with a total price not to
exceed $44,190.00.
FUNDING•
Monies for this work will come from the Library Construction Fund
Contingency.
RECOMMENDATIONS:
Staff recommends Board approval of the additional services and
authorized the Chairman to execute this document.
Commissioner Scurlock wished more clarification. He did not
have a problem with the service or with who is being recommended
to do this; he just wanted to know why interior design wouldn't
be an integral part of the design of the building and why it
wasn't included in the original scope of services.
Chairman Eggert explained that was because they were doing
the furnishings separately at that time. It did come under
discussion, and it was decided to defer that depending on what
was happening up in North County. They were thinking of getting
a separate interior decorator; then it was found that service was
available at an extremely good price through Dow Howell who had
done an outstanding job for us.
Commissioner Scurlock noted that this then is not lay -out,
and Chairman Eggert confirmed that it is not; they have already
done that.
Commissioner Scurlock did not see why we need someone to
write specs for office furniture.
Chairman Eggert pointed out that this is not office
furniture; it is very specialized. She further advised that this
LIAR 131990 5 eons=. F„GE
MAR 131990 EMU
is something that was planned for from the beginning; it is
needed; and the price is good.
Commissioner Scurlock felt you can go to any library in the
country and see what they are using, and Commissioner Wheeler
asked just what you get for the $44,000 - is it simply their
advice?
Chairman Eggert agreed that it is mainly their advice, and
this would be for the two libraries. She advised that the
consultant does not get a commission on what we purchase.
Commissioner Scurlock stated that he will have real trouble
supporting this.
Chairman Eggert was sorry he felt that way because this is
something the Library Advisory Board really wants and the
Librarians. She noted that we have gone to a great deal of
trouble to design the outside of the buildings, and we do not
want the interior of the libraries put together in a hodge-podge
way. We need this service to put the whole thing together
harmoniously.
Commissioner Bowman asked if they determine the color of the
walls and the carpet, and Chairman Eggert confirmed that they
coordinate everything.
Commissioner Wheeler felt it seems like a lot of money, but
Chairman Eggert assured him that it isn't.
Board members continued to voice concerns, and Commissioner
Bird asked if Dow Howell has interior designers on staff or do
they sub this out.
General Services Director Dean advised that Dow Howell has
these people on their staff, and question then arose as to
whether we don't have expertise on our staff to do this type of
thing.
In discussion, it was noted that this furniture package
amounts to about a 1/2 million dollars, and Director Dean
commented that in the short time he has been involved with
libraries, he has learned that there is a lot of difference in
6
one chair from another chair and one desk from another. Each
department within the libraries requires a certain type chair and
a certain type table, a learning center, etc. These people have
agreed to come in and take the interior design, specify the
furnishings, do all the interior decorating, color coordination,
the signage, etc. They draw up the specs and review the bids.
It was noted that the consultant's charge is about 9% of the
total furniture package, and Chairman Eggert pointed out that is
their cap.
Commissioner Scurlock wished to be sure that staff intern-
ally will be comparing their specs and the price on those items
in terms of alternatives, and Director Dean assured him they
would.
Commissioner Bird did feel it is necessary to have some
expertise beyond our staff to handle the color coordination and
provide the proper furniture for the different functions in the
libraries, but he also did believe it probably would have been
better if this had been incorporated in the original contract.
Director Dean pointed out that one problem is that we had
such difficulties with the architect on the North County Library
that he did not believe we would want them to be doing this.
Commissioner Scurlock inquired about the estimated number of
hours involved, and Director Dean advised they did not give an
exact number of hours, but they did give a cap on it. They also
did say that if we could use the same specs on the furniture for
both buildings, it would cut down on the hours.
Commissioner Bowman felt the fact that this includes both
libraries makes it a reasonable price for the service.
ON MOTION by Commissioner Scurlock, SECONDED by Com-
missioner Bowman, Commissioner Wheeler voting in
opposition, the Board by a 4-1 vote, approved the
additional services as described above; approved
Budget Amendment #050 to take the monies from the
1 ~j -
MAR 3 199p ooK FA�,� 5
MAR 131990 ROOF i
Library Construction Fund Contingency; and author-
ized the Chairman to execute contract with Dow Howell
Gilmore Associates.
TO: Members of the Board SUBJECT: .BUDGET AMENDMENT
of County Commissioners
+! NUMBER: 050
FROM: Joseph A. Baird, OMB Director `r DATE: March 14. 1990
Entry
Number
Name
Account Number-
-Decrease
1
--Funds/DepartmentZAccount
EXPENSE
LIBRARY CONSTRUCTION/
Main Library/Professional Srv.
322-109-571-033.19
S25.600.00
S 0
N. Ct . LibrarylProf. Services
322-112-571-033.19
18.59 00
S 0
Cash Forward
322-109-571-099.92
` 0
$44,190.00
PROFESSIONAL SERVICES
SUPPLEMENTAL AUTHORIZATION
AIA DOCUMENT G604 (Instructions on reverse side)
In accordance with the written Agreement dated as of December 22, 1988
between the parties designated below for
THE PROIEat Indian River County Main Library
[oho 4
The Indian River County hereby authorizes the Dow Howell Gilmore to:
El Proceed with Additional Services ,
[3 Proceed with revised scope of services
I] Incur Reimbursable Expenses
0
as follows:
Provide the Interior Design Services for the Indian River County Main and North
County Libraries. The scope of the Interior Design Services are defined in the
i Dow Howell Gilmore letter dated December 2 , 1989 (Exhibit A). to. Indian .River
County.
Compensation shall be adjusted as follows:
Were insert provisions In accordance with the Agreement. or as otherwise agreed by the pml@sJ
'Fixed maximum amount of $44,190 to be billed on an hourly basis not to exceed
that maximum amount. See Dow Howell Gilmore's letter dated December 29, 1989
(Exhibit A) and modified by the Dow Howell Gilmore letter dated January 23, 1990
(Exhibit B) and Dow Howell Gilmore's letter dated Februai;y 6, 1990 (Exhibit C).
i Time for performance shall be adjusted as follows:
(Here insert provisions covering lime of commencement and comptedon of authorized services of appifuhle.)
Work to commence in a timely fashion to allow the furnishings to be selected,
bid and installed in accordance with the anticipated date of occupancies.
Upon return of a f fly executed authorization, this service shall become a part of the Agreement identified
above.
NAME
BY ^►IiowplI Gilmore Associates
TITLE President
` �' ` • DATE—February February 15, 1990
APPROVED BY: ^ `t �
NAME Carolyn K. r9gert
Board of County Commissioners
BY
TITLE Chairman
DATE March 13, 1990
ORIGINAL CONTRACT W/ATTACHMENTS ON FILE IN THE OFFICE OF CLERK TO
THE BOARD.
8
s � �
D. Budget Amendment #046 - Purchasing Classification
The Board reviewed memo from OMB Director Baird:
TO: Members of the Board
of County Commissioners
DATE: March 7, 1990
SUBJECT: BUDGET AMENDMENT 046 -
PURCIIASING CLASSIFICATION
CONSENT AGENDA
FROM: Joseph A. Bair
OMB Director
DESCRIPTION AND CONDITIONS
The purchasing department is classified in the Florida Chart of
Accounts under function 513 - Finance and Administration. Presently
the county has it classified under 519 - Other General Government
Services.
The attached budget amendment reclassifies purchasing to be
consistent with the Florida Chart of Accounts.
ON MOTION by Commissioner Scurlock, SECONDED by Com-
missioner Bird, the Board unanimously approved Budget
Amendment #046, reclassifying the Purchasing Department
as described:
TO: Members of the Board SUBJECT: BUDGET AMENDMENT
of County Commissioners
FROM: Joseph A. Baird, OMB Director
NUMBER: 046
DATE: March 5 .1990
Entry
Number
Funds De artment Account Name
Account Number
Increase
Decrease
1.
EXPENSE
GENERAL FUND/Purchasing
Re lar Salaries
001-216-519-011.12
0
S 73.026
Other Salaries and Wages
001-216-519-011.13
0
6,536
Overtime
001-216-519-011.14
0
S 400
Social Security Matching
001-216-519-012.11
0
6,071
Retirement Contribution
001-216-519-012.12
0
12,107
Insurance -Life & Health
001-216-519-012.13
0
8 284
Worker's Compensation
001-216-519-012.140
8 076
All ravel
001-216-519-034.02
0
1,000
9
MAR 131990
BOOK. d PAuE ��.�
MAR 131990
"0 rt,E515
mor 1 191
10
E. BUDGET AMENDMENT #048 - FDOT Grant ($25,000)
The Board reviewed memo from OMB Director Baird:
TO: Members of the Board
of County Commissioners
DATE: March 7, 1990
SUBJECT: BUDGET AMENDMENT 048 -
FDOT GRANT - $25,000
CONSENT AGENDA
FROM: Joseph A. Baird
OMB Director
DESCRIPTION AND CONDITIONS
The community development department has been awarded a $25,000 Grant
- A5676 - from the Florida Department of Transportation (FDOT).
These funds will be used for the acquisition of computer equipment
and automate traffic count equipment relating to the county's
transportation planning functions. Below is the list of the items
that the planning department would like to utilize the funds for:
Microcomputer - Planning $ 4,500.00
Plotter - Planning 91500.00
Telemetry
Equipment - Public Works 11,000.00
$25,000.00
RECOMMENDATION
Staff recommends that the Board of County Commissioners approve the
attached budget amendment appropriating the FDOT grant monies in the
amount of $25,000.00 and the proposed use of the funds.
ON MOTION by Commissioner Scurlock, SECONDED by Com-
missioner Bird, the Board unanimously approved Budget
Amendment #048, as follows:
11 EOOK. % F'`�'te�1
MAR 131990 0"
MAR 13 1990
TO: Members of the Board
of County Commissioners
FROM: Joseph A. Baird, OMB Director
BOOK i F,fkvE 517
SUBJECT: BUDGET AMENDMENT
NUMBER: 048
DATE: March 6, 1990
Entry
Number
Funds/Department/Account Name
Account Number
increase
Decrease
1.
EXPENSE
MSTU
County Planning
Office Furniture and Ecruipment
004-205-515-066.41
$14,000-00
S 0
Other Machinery and EcruiDment
111-245-541-066.49
$11,000.00
0
REVENUE
MSTU/
County Plannin FDOT Grant
004-000-334-040.00
$14,000.00
0
ROAD AND BRIDGE/
Public Works FDOT Grant
111-000-334-040.001$11,000.00
0
F__Soil _& Water Conservation Dist. (Personal Computer Installtn)
The Board reviewed memo from General Services Director Dean:
DATE: MARCH 6, 1990
TO: HONORABLE BOARD OF COUNTY COMMISSIONERS
THRU: JAMES E. CHANDLER ,
COUNTY ADMINISTRATOR
FROM: H.T. "SONNY" DEAN, DIRECTOR
DEPARTMENT OF GENERAL SERVICES
SUBJECT: SOIL AND WATER CONSERVATION DISTRICT
PERSONAL COMPUTER INSTALLATION
BACKGROUND:
The United States Department of Agriculture, Soil Conservation
Service has agreed to install a computer in the local Soil and Water
Conservation District Office for the purpose to expedite the planning
and technical assistance provided to cooperators in Indian River
County.
ANALYSIS:
The cost to accomplish the desired results is $12,715.19-. The SCS
has required a match of $2,500.00 for Indian River County and they
will pay the remaining amount plus:
1. Install a Computer, peripheral equipment, and software.
2. Pay for any maintenance that may be required for the
computer.
3. To pay for all supplies associated with the operation
of the computer.
12
4. To provide training for the County employees working
for SWCD in the operation of the computer and related
software.
5. To absorb from its appropriations that portion of the
cost not covered by reimbursement from the County.
FUNDING:
The County's share ($2,500) is included in the Soil and Water
Conservation District's 1989-90 budget.
RECOMMENDATIONS: '
Based on the above staff recommends Board approval of this project
and request authority for their Chairman to execute the attached
agreement.
ON MOTION by Commissioner Scurlock, SECONDED by Com-
missioner Bird, the Board unanimously approved the
above described project and authorized the Chairman to
execute the Agreement with U.S.D.A. Soil Conservation
Service.
(FULLY SIGNED AGREEMENT IS ON FILE IN THE OFFICE OF
CLERK TO THE BOARD)
G. Cappelen Building Lease Extension (Health Dept_)
The Board reviewed memo from the General Services Director:
DATE: MARCH 5, 1990
TO: HONORABLE BOARD OF COUNTY COMMISSIONERS
THRU: JAMES E. CHANDLER
COUNTY ADMINISTRATOR
W -ROM: H.T. "SONNY" DEAN, DIRECTOP-lao
DEPARTMENT OF GENERAL SERVI
SUBJECT: CAPPELEN BUILDING LEASE EXTENSION
BACKGROUND:
The subject lease will expire on March 15, 1990. It is anticipated
this space will be required for Health Department use over the next
year.
' 3
LIAR 131990 eoor �'� Fa,,,Eaij
MAR 131990
ANALYSIS:
BOOK. � F l.; c`�
The original lease provided for an option to renew at a increase of
5% ($70.00) per month for an additional year.
FUNDING:
Monies have been provided for in the applicable Buildings and Grounds
budget for building leases.
RECOMMENDATIONS:
Based on the above, staff recommends Board approval a lease extension
and request authorization for their Chairman to execute the document.
ON MOTION by Commissioner Scurlock, SECONDED by Com-
missioner Bird, the Board unanimously approved the
Lease Agreement with Russell G. Cappelen for space
for the Health Department.
SAID LEASE AGREEMENT IS ON FILE IN THE OFFICE OF CLERK TO THE
:•��
H. Bid #89-13 - Request for Cancellation and Rebid (Guard Rail)
The Board reviewed memo from Director Dean:
DATE: MARCH 61 1990
TO: HONORABLE BOARD OF COUNTY COMMISSIONERS
THRU: JAMES E. CHANDLER
COUNTY ADMINISTRATOR
FROM: H.T. "SONNY" DEAN, DIRECTOR
DEPARTMENT OF GENERAL SERVI S
0
SUBJECT: GUARD RAIL - INDIAN RIVER COUNTY BID #89-13
REQUEST FOR CANCELLATION AND REBID
BACKGROUND:
The subject bid was awarded to Mike Hunter, Inc. on the premise that
the vendor would live up to the requirements in the bid documents and
furnish all material as ordered. In May of 1989 an order was
submitted by the Road and Bridge Division. A partial order was
14
received with the understanding the remaining portion would be
delivered. After a period of time another order was submitted in
November 1989 and none of this material or original order has been
received.
Mr. Albert VanAuken, Superintendent of Road and Bridge, has made
numerous telephone calls and promises of delivery were made by the
vendor. Mr. VanAuken also talked with the manufacturer, Trinity
Industries, to ascertain why Hunter could not get material to meet
his orders. Trinity advised that Hunter was in a financial situation
.and they would not furnish material at that time.
ANALYSIS:
On February 16, 1990, by request of Albert VanAuken, a certified
letter was sent to Mike Hunter, Inc., giving them two weeks to
respond with our orders or we would cancel our contract with them.
The company responded by calling Mr. VanAuken and offering to deliver
the nuts and bolts for the guard rail. He was informed the material
would be the only thing we would accept due to need of the railing,
and since bolts and nuts could be purchased locally. There has been
no response since that time. Mr. VanAuken has borrowed railing from
Florida DOT and this material needs to be replaced.
RECOMMENDATIONS:
Based on the above, staff recommends cancellation of the bid award to
Mike Hunter, Inc. and authorize immediate rebid of the much needed
material.
ON MOTION by Commissioner Scurlock, SECONDED by Com-
missioner Bird, the Board unanimously cancelled the
award of Bid #89-13 to Mike Hunter, Inc., and authorized
immediate rebid for said guard rail.
I. Bid #90-41 -_Cooling Tower Replacement
The Board reviewed memo from Purchasing Manager Mascola:
MAR 13 71990 15 M0K
� J
MAR 131990
KoK 9
DATE: March 5, 1990
TO: BOARD OF COUNTY COMMISSIONERS
THRU: James E. Chandler, County Administrator
H.T. "Sonny" Dean, Director
Department of General icai!011
FROM: Dominick L. Mascola, CPO Manager
Division of purchasing
SUBJ: IRC ID 9-41 QIIl�iG TCHM
r
On request from the Bldgs & Grounds Department the Bid
for Cooling Tower Replacement was properly advertised and
Eight (8) Invitations to bid were sent out. On February 7,
1990 bids were received. Four (4) vendors submitted pro-
posals for the caamnodity.
ANALYSIS:
Staff has reviewed the submittal to ascertain adherence to
specifications. Carrier Corportion was the low bidder that
met all requirement -s.
FUNDING:
Monies for this project will come from Bldg & Grounds Budget
Air Conditioning Account which has a budget of -$35,000.00.
RECONIl�IDATION:
Staff reccamends the Award of a Fixed Contract for $19,860.00
to the low bidder, Carrier Corporation for the subject project.
ON MOTION by Commissioner Scurlock, SECONDED by Com-
missioner Bird, the Board unanimously awarded Bid
#90-41 for a Cooling Tower Replacement to the low
bidder, Carrier Corporation, and approved a Fixed
Contract with same in the amount of $19,860, as rec-
ommended by staff and per the following Bid Tabulation:
16
I BOAkbOFCOUNTYCOMMISSIONERS — Date, 2/7/90
184025fhSo«4vaoBeaeh.Fron& PURCHASING DEPT.
BID TABULATION
Submitted By Dominick L Masaola
Twgtom rAm d6TJ000 { i..ea. T.Mow..t 224•1011 :
PURCHASING MANAGER
* * Bid Na 90-41 Date Of Opening 2/7/90
Recommended Award Carrier Corporation ��ORID�' Bid TffleCooling Tower Replacement
19,860.00
1. Carrier Corporation $19,860.00
4. Climatic Corporation 28 179
4307 Vineland Rd Suite $-7
1140 17th Place
6tiando, Florida 32811
Vero Beach, F132960
2.. Mid -State Mechanical of Vero Bch 823.b73.00
6070 69th Street `
Vero Beach, F1 32967
3. Southeastern Chiller Service, Inc $26,720.00
_
•615 Devonshire Blvd
'
Longwood, n 32750
J. Bid #90-43 - Microcomputers & Equipment (Planning Dept.)
The Board reviewed memo from Purchasing Manager Mascola:
DATE: March 2, 1990
TO: BOARD OF COUNTY
THRU: James E. Chandler, County Administrator
H.T. "Sonny" Dean, Director
Department of General Servi.040
FROM: Dcminick L. MascolagCPO Manager
Division of Purchasing
M v It
On request from the Planning Department the bid for Microcomputers
& Equipment was properly advertised and Fourteen (14) Invitations
to bid were sent out. On Feb. 28, 1990 bids were received. Four
(4) vendors submitted proposals for the commodity.
ANALYSIS:
Staff has reviewed the submittal to ascertain adherence to
specifications. Computer & Peripheral Warehouse was the low
bidder that met all requirements.
FUNDING:
Monies for this project will come from Budget Planning & Development
Funds, Office Furniture & Equipment, which has a budget of $9,500.00
and DOT Grant A5676 for $4,500.00.
17
MAR 131990
MAR 131990
Staff recaitends.the Award of a Fixed Contract for $13,377.25
to the lora bidder, Computer & Peripheral Warehouse for the
subject project.
ON MOTION by Commissioner Scurlock, SECONDED by Com-
missioner Bird, the Board unanimously awarded Bid
#90-43 for Microcomputers & Equipment to the low
bidder, Computer & Peripheral Warehouse, and approved
a Fixed Contract with same in the amount of $13,377.25
as recommended by staff and per the following Bid
Tabulation:
BOAI4D OF COUNTY COMMISSIONERS
Date13/1/90
1840 25th seree4 Vero Bim. Florida =60
PURCHASING DEPT.
BID TABULATION
Submitted By
PURCHASING MANAGE
* �•.
Bid No. 90-43 Date Of Opening 2/28/90
Recommended Award Computer Warehouse�R1D�13,377.25
Bid Title Microcomputers & Equipment
1. Computer & Peripheral Warehouse
$13,377.25
ICC $23,125.00
2245 S. Military Trail
1164 W New Haven Ave
Melbourne, Florida 32904
Deerfield Beach, F1 33442
2. Lo ix International
2801 Ocean Drive
Vero Beach, F1 32963
i
r
3. Radio Shack
_
1400 Tandy Center
Fort Worth, Texas 76102
i
K._Streetlight District__ Walker's Glen Subdv_
The Board reviewed memo from OMB Director Baird:
18
TO: Members of the Board
of County Commissioners
DATE: March 7, 1990
SUBJECT: STREETLIGHT DISTRICT -
WALIER'S GLEN SUBDIVISION
CONSENT AGENDA
FROM: Joseph A. Baird
OMB Director
DESCRIPTION AND CONDITIONS
The developers of the Walker's Glen subdivision have requested that a
streetlighting district be established. The City of Vero Beach
engineering department has estimated that fifteen (15) 100 watt lights
will be needed in the sixty-one (61) lot subdivision. Given this
condition the following budget was developed by staff:
WALIER'S GLEN SUBDIVISION
Estimate First Year
Lights $2,160.00
G & A Charge 100.00
Contingency (5%) 113.00
First Year (20%) 452.00
Commissions and Fees 57.00
Property Appraiser 50.00
$2,932.00
$2,932.00/61 = $48.07 per parcel/acre charge
WALKER'S GLEN SUBDIVISION
Estimate Second Year
Lights $2,160.00
G & A Charge 100.00
Contingency (5%) 113.00
Commissions and Fees 48.00
Property Appraiser 50.00
$2,471.00
$2,471.00/61 = $40.51 per parcel/acre charge
RECOMMENDATION
Staff recommends that the Board of County Commissioners authorize the
County Attorney's staff to proceed in developing all documents
necessary to establish a streetlighting district for Walker's Glen
Subdivision.
ON MOTION by Commissioner Scurlock, SECONDED by Com-
missioner Bird, the Board unanimously authorized
the County Attorney's•staff to develop all documents
necessary to establish a streetlighting district for
Walker's Glen Subdivision.
MAR 13 1990
19
BUCK. rA,;
_I
MAR 131990 Roos ! P','E5�b
L. SINGLE STREETLIGHT - GLENDALE INDUSTRIAL PARK
TO: Members of the Board
of County Commissioners
DATE: March 5, 1990
SUBJECT: SINGLE STREETLIGHT
GLENDALE INDUSTRIAL PARK
CONSENT AGENDA
FROM: Joseph A. Bair
OMB Director
DESCRIPTION AND CONDITIONS
Glendale Industrial Park has requested streetlights be installed at
Glendale Industrial Park and a Municipal Service Taxing Unit be
created. Based on the review by the City of Vero Beach Engineering
Department, six (6) 100 watt high pressure luminaries are required at
a cost of $12.00 per month or $144.00 per year per light ($864.00 per
year for all six (6) lights).
Staff has reviewed the request by Glendale Industrial Park and had no
problem with furnishing the lights under a streetlight agreement;
however, we feel that establishing an MSTU for six lights is not cost
effective or in the best interest of the public.
RECOMMEENDATION
Approve the request for a streetlight, contingent upon completion of
the following:
1. Staff will bill Glendale Industrial Park $864.00 in
advance for the cost of six (6) streetlights for a
full year.
2. Staff will authorize the attorneys to draft a
standard single streetlight agreement between
Glendale Industrial Park and Indian River County.
3. Authorize the County Administrator or Public Works
Director to sign the agreement between Glendale
Industrial Park and Indian River County.
4. Staff will add six (6) 100 watt lights to the Master
Streetlight Agreement between Indian River County
and the City of Vero Beach.
ON MOTION by Commissioner Scurlock, SECONDED by Com-
missioner Bird, the Board unanimously approved the
request for 6 streetlights and authorized the Administra-
tor or Public Works Director to sign said agreement con-
tingent upon completion of all the above conditions.
(AGREEMENT WILL BE MADE PART OF THE RECORD WHEN FULLY EXECUTED
AND RECEIVED)
20
M. Abandoned Flow Well Plugging -Program (Contract_ Addendum)
The Board reviewed memo from the Chief of Environmental
Planning:
TO: James Chandler
County Administrator
DEPARTMENT HEAD CONCURRENCE:
40
Ro ert 7M. ea if iA
Community Development Director
FROM: Roland M. DeBloiss, AICP
Chief, Environmental Planning
DATE: March 6, 1990
RE: Abandoned Flow Well Plugging Program
Contract Addendum with SJRWMD
It is requested that the data presented herein be given formal
consideration by the Board of County Commissioners at their
regular meeting of March 13, 1990.
DESCRIPTION & CONDITIONS:
On July 18, 1989, The Board of County Commissioners approved the
allocation of $15,000.00 in the 89/90 fiscal year budget for a
well plugging cost -share program with the St. Johns River Water
Management District (SJRWMD), to facilitate the plugging of
abandoned artesian flow wells on a county -wide basis. SJRWMD has
drafted an agreement for Indian River County to approve in order
to implement the program for which funding was allocated.
ALTERNATIVES AND ANALYSIS:
On October 3, 1989, Indian River County and SJRWMD entered into a
similar agreement whereby matching funds are being utilized for
the plugging of abandoned wells on County Utilities owned proper-
ty. The proposed addendum agreement would "piggy -back" the
already executed agreement, to allow for the county -wide well
plugging cost -share program implementation.
STAFF RECOMMENDATION:
Staff recommends that the Board of County Commissioners enter into
the addendum agreement with SJRWMD for the county -wide abandoned
flow well plugging cost -share program.
ON MOTION by Commissioner Scurlock, SECONDED by Com-
missioner Bird, the Board unanimously approved the
addendum agreement with SJRWMD for the county -wide
abandoned flow well plugging cost -share program.
LIAR 131990
L_
21
Boos
MAR 13 1990
AMENDMENT
TO THE AGREEMENT BETWEEN
ST. JOHNS RIVER WATER MANAGEMENT DISTRICT
AND
INDIAN RIVER COUNTY BOARD OF COUNTY COMMISSIONERS
FOR THE CONTROLLING OF ABANDONED ARTESIAN WELLS
IN INDIAN RIVER COUNTY
THIS AMENDMENT is entered into this 24: day of
1990, by and between the ST. JOHNS RIVER WATER
MANAGEMENT DISTRICT (hereinafter SJRWMD), and the INDIAN RIVER COUNTY
BOARD OF COUNTY COMMISSIONERS (hereinafter the COUNTY).
WHEREAS SJRWMD and the COUNTY entered into an Agreement dated
October 3, 1989, for the purpose of plugging abandoned artesian wells
located in Indian River County; and
WHEREAS, the.DISTRICT and the COUNTY desire to amend the
Agreement to increase the amount of funding allocated for the plugging
of abandoned artesian wells in the COUNTY.
NOW, THEREFORE, in consideration of the mutual covenants con-
tained herein, and for other good and valuable consideration, SJRWMD
and the COUNTY hereby agree as follows:
1. WITNESSETH; Paragraph 8 shall be amended as follows:
WHEREAS, the COUNTY and the DISTRICT desire to jointly fund the
costs of plugging abandoned artesian wells located in Indian River
County in a total amount of Sixty Thousand Dollars. ($60,000), by
each party hereto committing Thirty Thousand Dollars ($30,000);
and
2. ARTICLE III - RESPONSIBILITIES OF THE DISTRICT - Paragraph B is
hereby amended as follows:
The DISTRICT shall obligate for the purposes of this Agreement up
to a maximum of Thirty Thousand Dollars ($30,000) for controlling
abandoned artesian wells in Indian River County, Florida.
3. ARTICLE IV -•RESPONSIBILITIES OF THE COUNTY -
Paragraphs A and B are hereby amended as follows:
A. The COUNTY shall obligate for the purposes of this Agreement
up to a maximum of Thirty Thousand Dollars ($30,000).
B. The COUNTY shall pay the DISTRICT up to Thirty Thousand
Dollars ($30,000) for services of a water well contractor and
materials needed by the contractor to plug abandoned artesian wells as
described in Article III above, upon receipt of quarterly invoices
from the DISTRICT,.
The DISTRICT and the COUNTY agree that all other terms and condi-
tions of the existing Agreement are hereby ratified and continue in
full force and effect.
IN WITNESS WHEREOF, the parties hereto have duly executed this
amendment on the date set forth above.
INDIAN RIVER BOARD OF COUNTY
COMMISSIONERS
By:
Carolyn K ggert' rman
ST. JOHNS RIVER WATER MANAGEMENT
DISTRICT
Saundra H. Gray, Chaff (han
Attest: Attest:
J e f f r Ba tori, � Alice J. Weinb rg, •Secre ry
Clerk of the Court ,s 0
ApprOG L$ ,13-90 (SEAL)
,APPROVE D
S -TO FORM
John W.
Williams
SJRWMD Staff Attorney
22
N._Apptmnt to Marine Advisory Narrows Watershed Action Committee
ON MOTION by Commissioner Scurlock, SECONDED by Com-
missioner Bird, the Board unanimously appointed
Dr. Dennis Hanisak to the Marine Advisory Narrows
Watershed Action Committee.
BUDGET AMENDMENT REQUEST (PROPERTY APPRAISER NOLTE)
Property Appraiser Nolte came before the Board to review his
budget amendment request, which is as follows:
Hon. Carolyn Eggert
Chairman Indian River County- Commission February 21, 1990
Dear Mrs. Eggert:
This office is requesting a budget amendment of $41,824 to purchase
an optical document storage workstation.
This system will not only reduce our need for storage space and filling
cabinets, but it will dramatically increase employee productivity by
eliminating the need to file returns and refile paper documents.
County Commission Share
Other Ad Valorem Agencies
Sincerely,
David C. Nolte,
Property Appraiser
.9055 $37,871.63
.0945 3,952.37
Thank You.
Mr. Nolte stressed that microfilm is yesterday's technology.
He advised that the people from IdentiTech came to him. They
have done the Property Appraiser's maintenance for a long time,
and he has known the president of IdentiTech, Kerry Gilger, for 9
years. They have come up with a way to access all your documents
on your computer terminal instantly. Mr. Nolte felt this is very
necessary and that it will save a lot of work in his office
because it will completely eliminate the need to pull out files
and then refile them.
Commissioner Scurlock asked what the problem is with doing
this, but phasing it
into next year's budget,
and Mr.
Nolte
MAR
13 '1990
23
tumor
'79 F41111,Isia15`_'
MKk 13199 '19
explained that IdentiTech does not have the ability to carry us
that period of time.
Discussion ensued regarding funding, and Administrator
Chandler confirmed that this would come from General Fund
Contingencies.
Commissioner Scurlock understood we now have almost one
million in reserve in the Building Department and asked if there
is any way this particular activity is related to building and
real estate development activity.
OMB Director Baird noted that they are really two separate
funds, and Administrator Chandler agreed it would be stretching
it, especially since the Building Department is set up as an
enterprise fund.
Commissioner Scurlock wished to know if this equipment will
not be available October 1st for this price.
Property Appraiser Nolte did not know for sure, but advised
that his office is getting a 30o discount because of their
knowledge of these people and allowing them to demonstrate the
equipment when it is set up. They also have offered a continuing
20o discount on items we may add to this in the future.
Discussion continued at length regarding the number of
months left in this year's budget, wi.th Property Appraiser Nolte
continuing to stress that he has talked to IdentiTech about
holding this off until the next budget year and they just can't
do it. He noted this is only the second time in 9 years he has
come before the Board asking for a budget amendment; he wouldn't
do it if there was any other way they could get this equipment;
and he feels it will benefit his office greatly.
Commissioner Bird wished to know if Mr. Nolte has any
unexpended capital funds in his budget that could be transferred
for this purpose.
Property Appraiser Nolte noted that they have not purchased
their second vehicle this year; so, they probably could come up
with about $10,000. He would, however, prefer to promise to give
24
the Board the money back because their budget is very tight this
year.
Commissioner Scurlock wished to know how much we have in
General Fund Contingencies, and OMB Director Baird advised that
it is about $925,000 and we have only encroached into it about
$60,000 so far this year.
ON MOTION by Commissioner Bird, SECONDED by Com-
missioner Wheeler, the Board unanimously approved
the Property Appraiser's request for funds for
the purchase of an optical document storage work-
station; the Property Appraiser to come up with about
$10,000 as discussed, and the remainder to be taken
from General Fund Contingency per Budget Amendment
#051, as follows:
TO: Members of the Board SUBJECT: BUDGET AMENDMENT
of county Commissioners
NUMBER: 051
FROM: Joseph A. Baird, OMB Director DATE: March 14, 1990
Entry
Number
Funds/Department/Account Name
Account Number
Increase
Decrease
1.
EXPENSE
_•1^ gra
I J F" tjU
GENERAL FUND/Property Appraiser
Bud Tran. Property Appraiser
001-500-586-099.06
$28.817.0019
0
Reserve for Contingency
1001-199-581-099.91
0
[�28,817.00
REQUEST FROM PARAMOUNT PICTURES TO FILM BY BLUE CYPRESS LAKE
Administrator Chandler reviewed the request made by
Paramount Pictures to do some filming in the marsh area in the
vicinity of Blue Cypress Lake. He advised that they will be
filming on CR 512, and at one point in time, they are requesting
to close down CR 512 completely for a 4 hour period. They have
already contacted the agricultural interests in the area, and the
AG people have no problem with this. From the standpoint of
emergency vehicles,
it is agreed that
CR 512 would
be opened up
-MA • 1 3,1990
25
EOGr.
_•1^ gra
I J F" tjU
MAR 131990 79 F' E 531
to allow them to get through. Their intentions are outlined in
the following paragraph taken from their "Fax" transmission
letter dated March 5, 1990:
r� Work on thi s
portion of 512 would commence the day before filming.
We will employ Florida Highway patrol and/or County Sheriff's
Deputies to assist us in slowing down approaching traffic during
preparation and overnight to ensure traffic safety. On the day of
filming, we will -require a closure of the road for a maximum of
six hours, beginning at approximately 2s00 PM for rehearsal and
filming of the stunt. We would also employ county personnel in the
removal of the project and any cleaning and restoration which
might be incurred, as well as indemnify and hold harmless the
County and its employees, as is our standard procedure. u
The Administrator had some concern about closing 512 off for
4 hours, but felt it can be done.
Commissioner Bird agreed that closing 512 for a minimum
amount of time would be the main concern. It is a remote road,
but unfortunately for those who travel it, there aren't any
alternative routes.
Mr. Sanchez, Locations Manager from Paramount Pictures,
assured the Board that they are aware of that concern and do want
to minimize the amount of time the road will be closed. He
advised that the period of closure will have to happen in the
late afternoon/early evening hours so they can catch the "magic"
of the Florida orange -gold dusk light.
Chairman Eggert felt that it would be wise to have a sign
warning of the closure some distance north on 512 to turn people
back before they get that far because once you get that far,
there is nowhere else to go.
Mr. Sanchez noted that it was suggested that they place an
ad several days in advance announcing that the road will be
closed for that period.
Chairman Eggert agreed an ad will be helpful, but not
everyone reads the newspaper; so, she felt there also should be
signs further north on the road to give people a chance to go
another way.
Mr. Sanchez confirmed that signs are part of the plan, and
they have been in touch with a local sign company.
26
MOTION WAS MADE by Commissioner Scurlock, SECONDED by
Commissioner Bird, to approve the closure of CR 512
for filming as requested and described in Paramount
Picture's Fax Transmission dated March 5, 1990, signed
by Mayo Sanchez.
Commissioner Bowman asked if Mr. Sanchez has been on 512
lately and realizes that St. John's has dewatered the marsh.
Mr. Sanchez advised that he has been there very recently,
and the dewatered marsh is one mile north of where they intend to
film. The area they wish to use is one that is currently being
used for launching airboats. He informed the Board that he has
showed Mr. Dowling, Assistant to the Administrator, and Public
Works Director Davis exactly the area they intend to grade and
explained just what they intend to do.
Commissioner Bowman inquired about the number of airboats
that will be involved in the filming, and Mr. Sanchez stated that
there will be about 15 airboats in the picture and also one
patrolling in the marsh to keep others from entering the area.
Commissioner Bowman expressed concern about the noise caused
by the airboats, which would upset the wildlife in the area.
THE CHAIRMAN CALLED FOR THE QUESTION.
It was voted on and carried 4 to 1, with
Commissioner Bowman voting in opposition.
LOCATION AGREEMENT
Between INDIAN RIVER COUNTY, FLORIDA (the County), 1840 25th Street,
Vero Beach, FL 32960 and PARAMOUNT PICTURES CORPORATION,
(Paramount) Hollywood, California 90038.
The County hereby grants to Paramount, its successors, assigns and
licensees the right to photograph. reproduce, replicate and use (either
accurately or with such liberties as they may deem necessary) the exteriors
and of the premises located at County Road 512 and County Park at
Middleton's Fish Camp for the sum of N/A (provided such premises are
actually utilized), and to bring personnel and equipment on the premises and
remove same. Paramount may have possession of said premises on or about
April 16, 1990 and may continue in possession thereof until the completion of
your proposed scenes and work estimated to require about twelve (12 ) days
of occupancy over a period of about fourteen (14 ) days. The twelve to
fourteen days of occupancy specifically allows Paramount Pictures use of
Crninty Road 512 as a launching and equipment area. Paramount Pictures will
MAR 1-3 1990 27 E�oo�. '' F,,,,,. P
MAR 13 1990
�ooK 1 fAGL
use Florida Highway Patrol or Indian River County Sheriff Department
personnel while on site to assist normal flow of traffic. Paramount is herein
specifically given permission to close County Road 512 for a maximum of four
hours on a date which will be specified on the telephone and in writing to the
County at least two weeks prior to date -of closure. Paramount also agrees to
allow all emergency vehicles immediate and unqualified access through the
portion of road which Paramount will be' using regardless of the state of
Paramount's progress at the time. Paramount will abort the "take" In
progress and resume filming after the emergency vehicle has passed.
Paramount will provide signage which will be posted stating date of closure
two weeks prior to date of closure. Paramount will be allowed to close the
road the following day if weather or technical difficulties .preclude filming on
the specified date. Paramount Pictures is also allowed to use the County
Park area known as Middleton's Fish Camp as an equipment area and launch
area while Paramount films on the lake. (Anticipated two days on lake,
balance in marsh) .
Paramount shall inform County Administrator's office of final schedule and
shall keep County Administrator's office posted daily via telephone of the
progress in filming.
However, if because of illness of actors, director or other essential artists
and crew, or weather conditions or any other occurrence beyond Paramount's
control, preventing Paramount from starting work on the date designated
above, or in the event of damage or imperfect film or equipment, Paramount
shall have the right to use the premises at a later date to be mutually agreed
upon, without additional charge.
This is In connection with the motion picture photoplay tentatively entitled
"ARRIVE ALIVE",' and includes the right to re -use the photography in
connection with other motion picture photoplays as Paramount, its successors,
assigns and licensees shall elect in connection with the exhibition, advertising
and exploitation there in any manner whatsoever and at any time in any part
of the' world.
Paramount agrees to indemnify and hold County harmless for every and all
claims that may arise from Paramount's use of County property, including
court costs. and attorney's fees, and including use by permittees of
Paramount. Paramount also agrees to repair any damage that it causes to the
premises and restore the premises as originally found or better at its own
expense and labor except for reasonable wear and tear.
The County acknowledges that in photographing the premises, Paramount is
not in any way depicting or portraying the County in said motion picture
photoplay, either directly or indirectly. The County will not assert or
maintain against Paramount any claim of any kind or nature whatsoever,
including, but not limited to, those based upon invasion of privacy or other
civil rights, defamation, libel or slander, in connection with the exercise of
the permission or rights herein granted.
The County represents that it is the owner and/or authorized representative
of said premises, and that it has the authority to grant Paramount permission
and rights herein granted, and that no one else's permission is required.
Paramount's letter dateckMarch 9, 1990 to Randy Dowling, Assistant to the
County Administrator, is erein made part of this agreement.
Dated this __5,3�� day of�� , 1990.
AGREE.
By
Pictures Corporation
Sanchez-Arafi o
.Unit Location Manager
and �\, (1�*Uo
C. O. "Doc" Eric son
Executive Producer
Paramount Pictures Corporation
Indian River County
ByL_44�t
Chairma , Boardof ounty
Commi9 loners
Approved:- March 13, 1990
Ind+an Rim Cn Arnrnrved
Dale
Admin1•egal
F rI-le I
L'epl
Risk Mgr.
ORIGINAL AGREEMENT WIATTACHMENT IS ON FILE IN ITS ENTIRETY
28
PLAT VACATION REQUEST FOR A PORTION OF CAMBRIDGE PARK SUBDIVISION
The hour of 9:05 o'clock A.M. having passed, the Deputy
Clerk read the following Notice with Proof of Publication
attached, to -wit:
VER® BEACH PRESS -JOURNAL
Published Daily
Vero Beach, Indian River County, Florida
COUNTY OF INDIAN RIVER: STATE OF FLORIDA
Before the undersigned authority personally appeared J. J. Schumann, Jr. who on oath
says that he is Business Manager of the Vero Beach Press -Journal, a daily newspaper published
at Vero Beach in Indian River County, Florida; that the attached copy of advertisement, being
a
in the matter of_ 4jo _ M.A . C. -
in the _ Court, was pub-
lished in said newspaper in the issues of
Affiant further says that the said Vero Beach Press -Journal is a newspaper published at
Vero Beach, in said Indian River County, Florida, and that the said newspaper has heretofore
been continuously published in said Indian River County, Florida, each daily and has been
entered as second class mail matter at the post office in Vero Beach, in said Indian River Coun•
ty. Florida, for a period of one year next preceding the first publication of the attached copy of
advertisement; and affiant further says that he has neither paid nor promised any person, firm
or corporation any discount, rebate, commission or refund for the purpose of securing this
advertisement for publication in the paid newspaper.
Sworn to and subscribed before me this, cj o A.D. 1g
(Busi s Manager
�4
74,
(Clerk of thei (rC unty, f ida)
(SEAL)
NOTICE OF PUBLIC NEARING
NOTICE u hereby given that Wm. C. Brown
COMCwporauon. has made application to In Nan
River County for a partial vacation of putt rMt-
ant to Florida Statute 177.101. This vadat o�n
round commfacts Late 21L on are30, as oft ►ePlat ot�Cam-
t��l�. which � [a recorded In Ptat Book
ofPages 98, 081►. O80. and 98C,pubU� records
Indian Rlwr County. The partici vacation is i
more apa01&CaNy descr[at ap aarrrn� icuo Ma: . .
Wornmencireference
monumarlt at the 8011 = corner of
Cambridge PW% run 8 89°46titp" E a
dbtwm of 143.44 be to the Point of
Sftrun N f�30%1" E from the PoW op d at I nlnp
tent . to a Faint of Curvature: wi m?s
along a curve concave to the Southeast
having trall anglearadius
of 89 2Wrun nta arid ace of
38.05 bet to a point; thence nm N
of 11M.68 fee to
a. Apointo thence NuR &W. W & dib•
tanoe of 183.88 feet 10 a-pbW Om a.. . .
nm N 8904WW W e distance of 217.84
feat to the Point of eagl caw tract
33.158.55eawr. =T
--Bald y' tn.Semtara, Towrarttlp`-
33 South: R pa 38 Fast. Indian River
A publha hsirlrNt an nw_oromaad eartial ma
o eeammonrya, r�•rorrca... _ ..... .
r bye rnada amt this nisfifinn Wal
upon which the Is basad:"
INDIAN RCOUNTY
BOARD OF COUNTY COMlyil14l01 ; '
CAROLYN K. EGOERT, CHAIRMAN
Feb. 27. March 6. 19W 8591187
Planning Director Boling made the staff presentation, noting
that we have a final plat approval that goes along with this that
is not a public hearing.
2 9
MAR 131990 Poor
MAR 131990 30U
,TO:
.TO: James Chandler
County Administrator
DIVISION HEAD CONCURRENCE:
Obert M. Keati g,
Community Develgpm6& Director
THROUGH: Stan Bolin c' ICP
Planning Director
FROM: Cheryl A. Twore
Staff Planner
DATE: March 5, 1990
SUBJECT: PLAT VACATION REQUEST FOR A PORTION OF
CAMBRIDGE PARK SUBDIVISION
It is requested that the data herein be given formal consideration
by the Board of County Commissioners at its regular meeting of
March 13, 1990.
DESCRIPTION AND CONDITIONS:
Paul Domico, on behalf of William C. Brown Company, Publishers
(Incorporated), is requesting that the Board of County Commission-
ers vacate a portion of the Cambridge Park Subdivision as recorded
in Plat Book 12, Page 98, Public Records of Indian River County,
Florida. The portion of the plat to be vacated (see Attachment
#3) includes lots 28-31, all of which are owned by William C.
Brown Company, Publishers (Incorporated). The subject property is
located within the Cambridge Park Subdivision, on the east side of
80th Court, immediately south of 18th Place (see Attachment #2).
The portion of the plat to be vacated does not affect any public
or private facilities or access rights other than what relates to
the lots being vacated. The owner{ William C. Brown, Publishers
(Incorporated), has decided to replat the vacated area in order to
provide a recreation tract for a future clubhouse. This plat
vacation will be followed by a new final plat for the affected
area.
ANALYSIS:
According to Chapter 177.101 of the Florida Statutes, the Board of
County Commissioners has the authority to vacate plats in whole or
in part, returning all or portions of the property into acreage.
The vacation is accomplished by resolution of the Board. Before
the resolution can be approved by the County Commission~
1. It must be shown that the persons making application for
the vacation own fee simple title to that part of the
tract covered by the plat•sought to be vacated.
2. It must be shown that the vacation will not affect the
ownership or right of convenient access of persons
owning other parts of the subdivision.
30
3. Notice of the intention to apply to the County Commis-
sion for vacation of the plat must be published in a
newspaper of general circulation.
4. Proof of publication of the petition for vacation must
be attached to the petition.
5. Certificates showing that all State and County taxes
have been paid must be provided.
The applicant has submitted all of the above information which has
been reviewed and approved by the County Attorney's Office.
Thus, all state requirements concerning plat vacation have been
met, and staff has no objections to the requested vacation.
RECOMMENDATION:
Staff recommends that the Board of County Commissioners adopt the
attached resolution vacating lots 28-31 of the Cambridge Park plat
as recorded in Plat Book 12, Page 22 & 22A.
Chairman Eggert opened the public hearing and asked if
anyone wished to be heard. There were none, and she thereupon
closed the public hearing.
ON MOTION by Commissioner Scurlock, SECONDED by Com-
missioner Wheeler, the Board unanimously adopted
Resolution 90-33 vacating, in part, the Plat of
Cambridge Park.
'LIAR 131990
31
,MAR 131990
r,1
ROOK
RESOLUTION 90- 33
A RESOLUTION OF THE BOARD OF COUNTY
COMMISSIONERS OF INDIAN RIVER COUNTY,
FLORIDA, VACATING, IN PART, THE PLAT OF
CAMBRIDGE PARK.
WHEREAS, Cambridge Park has been platted pursuant
Jo Florida Statute Chapter 177, as laid out and recorded in
Plat Book 12, Pages 98, 98A, 98B and 98C, Public Records of
Indian River County, Florida, and
WHEREAS, the fee simple owners of a portion of
Cambridge Park have applied for vacation of a portion of
said plat, returning that portion to acreage, and
WHEREAS, the portion of the plat to be vacated
consists of Lots 28, 29, 30, 31 and immediately surrounding
common areas as more specifically described and depicted on
the attached Exhibits "A" and "B", and
WHEREAS, it has been shown that the vacation will
not affect the ownership or right of convenient access of
persons owning other parts of the development, and
WHEREAS, notice of the Intention to apply to the
Board of County Commissioners of Indian River County to
vacate a portion of such plat has been published as a legal
notice in a newspaper of general circulation in Indian River
County In not less than two weekly Issues of said paper, and
WHEREAS, proof of said publication of the petition
for vacation Is attached hereto, and
WHEREAS, a certificate from the Tax Collector
showing that all state and county taxes have been paid on
the property is attached hereto,
NOW, THEREFORE, BE IT RESOLVED by the Board of
County Commissioners of Indian River. -County, Florida, that:
1. All the above recitals are'true and affirmed.
2. That portion of Cambridge Park shown as Lots
28, 29, 30, 31 and immediately surrounding common areas as
32
shown on Plat Book 12, Pages 98, 98A, 98B and 98C, Public
Records of Indian River County, Florida,- and as more
specifically described and depicted on the attached Exhibits
"A" and "B" is returned to acreage.
3.. This vacation shall become effective upon
filing of a certified copy of this resolution in the Offices
of the Clerk of the Circuit Court and the recording of this
resolution in the Public Records of Indian River County.
The foregoing resolution was offered by
Commissioner Scurlock and seconded by Commissioner
Wheeler and, being put to a vote, the vote was as
follows:
Chairman Carolyn K. Eggert Aye
Vice Chairman Richard N. Bird Aye
Commissioner Margaret C. Bowman Aye
Commissioner Don C. Scurlock, Jr. Aye
Commissioner Gary C. Wheeler Aye
The Chairman thereupon declared the resolution
duly passed and adopted this 13th day of March # 1990.
INDIAN RIVER COUNTY, FLORIDA
BOARD OF COUNTY COMMISSIONERS
B Z- � IZ
Y
Ze�
CaroTyn— `agger -i hairman
EXHIBIT #11
LEGAL DESCRIPTION FOR RECREATION TRACT
Commencing at a permanent reference monument at the Southwest
corner of Cambridge Park, Run S 89046109" E a distance of 143.14
feet to the Point of Beginning; from the Point of Beginning run
N 00030151" E a distance of 128.23 feet to a Point of Curvature;
thence along a curve concave to the Southeast having a radius of
25.00 feet and a central angle of 89029109" run a. distance of
39.05 feet to a point; thence run N 90000100" E a distance of
191.68 feet to a point; thence run S 00°00100" W a distance of
153.88 feet to a point; thence run N 89°46'09" W a distance of
217.84 feet to the Point of Beginning, said tract containing
33,188.55 square feet.
RESOLUTION 90-33 IS ON FILE IN ITS ENTIRETY.
33 -
MAR 131990 u06K
MAR 131990
EOOK
FINAL PLAT APPROVAL - FIRST REPLAT OF CAMBRIDGE PARK SUBDV.
Planning Director Boling reviewed the following:
TO: James E. Chandler
County Administrator
DIVISION HEAD CONCURRENCE:
Robert K a in' , AIC
Community Development Virector
THROUGH: Stan Boling"; AICP
Chief, Current Development
FROM: Cheryl A. Twore
,�qStaff Planner
DATE: March 6, 1990
SUBJECT: FINAL PLAT APPROVAL FOR THE FIRST REPLAT OF CAMBRIDGE
PARK SUBDIVISION
It is requested that the data herein presented be given formal
consideration by the Board of County Commissioners at its regular
meeting of March 13, 1990.
DESCRIPTION AND CONDITIONS:
[NOTE: This replat request covers and has been filed in conjunc-
tion with the previously considered Cambridge Park partial plat
vacation.]
The first replat of a portion of Cambridge Park Subdivision is a
proposed replat of 4 vacant building lots still owned by the
project developer. The replat would create from the 4 lots a
recreation tract located within the Cambridge Park Subdivision.
The replat area is located on the east side of 80th court, immedi-
ately south of 18th Place. The subject property is zoned RM -6
(Multiple -family residential up to 6 units per acre) and has an
M-1 (medium density - 1, up to 8 units per acre) land use desig-
nation.
The developer has previously received final plat approval for a
113 unit multiple family townhouse subdivision and subsequently
recorded the plat and constructed the project -wide infrastructure
and some units. Now the developer wishes to create a recreation
tract and eventually construct a clubhouse and pool for the use of
project residents. The revised plat decreases the total number of
units for the entire project from 113 to 109, by replatting 4 lots
as a common area recreation tract. The replat request received
preliminary plat approval form the Planning and Zoning Commission
at its February 22, 1990 meeting.
Pursuant to County Code and Florida Statutes, the developer has
submitted a petition to vacate a portion of the original Cambridge
Park Subdivision plat in order to facilitate the replat. The.plat
vacation is to be considered by the Board of County Commissioners
prior to consideration of this replat request.
The owner, William C. Brown, Publishers (Incorporated), is now
requesting final plat approval for the first replat of a portion
of Cambridge Park Subdivision and has submitted:
1. a final plat application substantially in conformance
with the approved preliminary plat.
34
ANALYSIS:
Both the existing plat and the requested replat were reviewed
pursuant to section 10(g) of the subdivision ordinance, which
allows developers to "plat over" townhouse projects to allow fee
simple tansfer of property underneath and around the townhouse
units. Normal subdivision lot dimension and lot frontage require-
ments are waived for such projects. The approved project site
plan controls project construction while the plat delineates
common areas and creates lots that can be sold -off to unit owners.
The subject replat area (recreation tract) will receive water and
wastewater service from Indian River County through the existing
project infrastructure. The replat does not change any previously
approved road, drainage or utilities systems.
All applicable county requirements concerning final plat approval
for the replat request have been addressed.
RECOMMENDATION:
Staff recommends that the Board of County Commissioners grant
final plat approval to the first replat of a portion of Cambridge
Park Subdivision.
ON MOTION by Commissioner Bird, SECONDED by Commis-
sioner Wheeler, the Board unanimously granted Final
Plat Approval to the First Replat of Cambridge Park
Subdivision.
COUNTY HEALTH UNIT PROJECT - BID #90-44
General Services Director Dean reviewed the following:
DATE: MARCH 6, 1990
TO: HONORABLE BOARD OF COUNTY COMMISSIONERS
THRU: JAMES E. CHANDLER
COUNTY ADMINISTRATOR
FROM: H.T. "SONNY" DEAN, DIRECTOR
DEPARTMENT OF GENERAL SERVI S
SUBJECT: INDIAN RIVER COUNTY HEALTH UNIT PROJECT
INDIAN RIVER COUNTY BID NUMBER 90-44
BACKGROUND:
As authorized by the Board the subject project was advertised for bid
and opened on February 28,. 1990. There were four submittals
received. All bids were evaluated by Lemuel Ramos and Associates,
architect for the project and his recommendation is attached.
ANALYSIS:
Low bid was submitted by Miorelli Engineering, Inc. out of Melbourne
and met all requirements. A recap of the bids and alternates is
attached.
MAR131990 3 5 NOOK f 1( `t 54 +
MAR 131990
FUNDING:
e
Construction budget for this project was estimated at $2,804,006.,0:0. -
Monies
2,804,006.,0:0. -
Monies will come from the special sales tax.
RECOMMENDATIONS:
Staff recommends award of the bid to Miorelli Engineering, Inc. at a
total cost of $2,422,000.00 and authorize their Chairman to execute
the contract, which will be prepared and signed by the Contractor.
Chairman Eggert reminded the Board that tracking through the
State budget is a 2.2 million dollar grant that we hope will come
toward this.
ON MOTION by Commissioner Scurlock, SECONDED by Com-
missioner Wheeler, the Board unanimously awarded
Bid #90-44 for the Indian River County Health Unit
Project to the low bidder, Miorelli Engineering, Inc.,
in the amount of $2,422,000, including all Alternates
per the following Bid Tabulation and as recommended by
the architect.
36
rbwna 43Maeta000
Recommended Award
BOAj*4DOFCOUNTY COMMISSIONEBS Date= 3/1/90 '
184025th SM4 Yum Beach. Flon" 32560 PURCHASING DEPT.
BID TABULATION
Stbmitted By Dominick L Mascola
Z `'•' r�.o+.�.� 224.101 PURCHASING MANAGER
* Bid No. 90-44 Date Of Opening 2/28/90
�LORIDP` Bid Title Indian River County Public Health
Unit '
1. G & S Contractors
$2,475.000.00 4.
Milne & Nichol
1427 Aurora Rd
ALTERNATE #3
701 Southeast Sixth Ave
Melbourne, Florida
32935
Delray Beach, F1 33483
$ 1,700
ALTERNATE #4
$16,650
2. . Kiorelli Engineering
$2,349.000.00
$ 1,775
7607 Coral Drive
West Melbourne, F1
32904-1197
$2,439,600
PAS--
s
3. DiPrima Companies
$2,365.000.00
$18,000
1199 S. Patrick Drive
ALTERNATE #2
Satellite Beach, F1
32937
ALTERNATE #3
INDIAN RIVER COUNTY PUBLIC HEALTH UNIT BIDS 2/28/90
MIORELLI -
BASE BID $2,349,000
ALTERNATE #1
$16,000
ALTERNATE #2
$26,500
ALTERNATE #3
$12,800
ALTERNATE #4
$16,000
ALTERNATE #5
$ 1,700
_S 73.000
$2,422,000
DI PR EMA -
BASE BID
$2,365,000
ALTERNATE #1
$14,900
ALTERNATE #2
$28,300
ALTERNATE #3
$12,975
ALTERNATE #4
$16,650
ALTERNATE #5
$ 1,775
S 74.600
$2,439,600
PAS--
BASE BID
$2,475,000
ALTERNATE #1
$18,000
ALTERNATE #2
$28,000
ALTERNATE #3
$14,000
ALTERNATE #4
$17,000
ALTERNATE #5
$ 1,900
S 78.900
$2,553,900
MILNE & NICHOLS -
BASE BID
$2,697,000
ALTERNATE #1
$19,000
ALTERNATE #2
$28,000
ALTERNATE #3
$13,000
ALTERNATE #4
$23,200
ALTERNATE #5
$ 1,900
_S 85.100
$2,782,100
37
LIAR 131990
4
MAR 131990
Aocir.
LEMUEL RAMOS*& ASSOCIATES. INC.
ARCHITECTS/ PLANNICRS/ INTERIOR DESIGNERS
(305)666--2884 7426 S.W. 48th Street, Miami. FL 33'155
VACSIMILE TRANSMITTAL COVER S.iEE'r
1 9 �'�1.uC 5 4 j
Our rax a:
(305)G66' -02a8
------------..------- - - - - - - --
DATE:
-
DATE: �L7 D .
DELIVER TO:L.-
ATTN: esG [�! M �i � - 1�}• PHONE:
THIS FACSIMILE IS BEING SENT BY: �..+��,.�/-or� r
THIS IS NOT AN ADDENDUM -JUST CLARYFYCATIONS
ADDITIVE ALTERNATES TO THE INDIAN RIVER COUNTY PUBLIC HEALTH UNIT
ALTERNATE NO. 1:
Provide Exterior Quary Tile.Terrace on Second Floor Level between
axis D and H, and 1 and'31 Refer to Section 09312.
ALTERNATE NO. 2:. -
Provide Emergency generator System'as shown on electrical plans.
ALTERNATE NO. 3:
Provide Singly Ply Flexible Sheet Roofing System (PVC)
Fully Adhered in^lieu-of Built -Up Asphalt Roofing System,
Refer to Sections 07200/07531,
ALTERNATE NO. 4:
General Contractor to prdvide•the basie.automatic DDC control
System as indicated on drawing M--5.
ALTERNATE NO S:
General Contractor to provide the equipment additions to DDC
control system as indicated on Drawing M -5. -
GENERAL CLARXrjCATZON:"" "
General. Contractor is responsible for all sitework and roadwork shown
on Civil drawings, Sheets C-1 thru C-3. The City is responsible for all
paving of 19th Avenue from 26th Street to 27th Street and all work in this
area except.the 12" dia. CAP and catch basins at 19th Avenue and on 27th
Street (as noted on sheet C -2j. The small Culvert on 19th Avenue is to
be constructed by the General Contractor.
38
ALPHA HEALTH SERVICES - REQUEST TO FUND SUBSTANCE ABUSE PROGRAM
FOR PREGNANT WOMEN
OMB Director Baird reviewed the following, explaining that
this is a corrected memo from the one supplied in the agenda
backup:
TO: Members of the Board
of County Commissioners
DATE: March 7, 1990
SUBJECT: ALPHA HEALTH SERVICES, INC.
REQUEST TO FUND SUBSTANCE
ABUSE PROGRAM FOR PREGNANT
WOMEN
BUDGET AMENDMENT 049
FROM: Joseph A. Bair` •
OMB Director
DESCRIPTION AND CONDITIONS
On January 23, 1990 the Board of County Commissioners approved funding
Indian River Community Mental Health Inc. a matching portion of the
Grant/Substance Abuse for Pregnant Women in the amount of $13,323.00.
Indian River Community Mental Health, Inc. will be performing only the
inpatient treatment for substance abusing pregnant women. The
outpatient substance abuse for pregnant women will be performed by
Alpha Health Services, Inc.
Alpha Health Services, Inc. has requested matching funds in the amount
of $12,207.00 (see chart below) for the Grant/Substance Abuse for
Pregnant Women plus additional funds to lease the Sloan property in
Ft. Pierce.,for an outpatient facility.
CALCULATION OF GRANT/SUBSTANCE ABUSE FOR PREGNANT WOMEN OBLIGATION
Alpha Health Indian River Community
Services, Inc. Mental Health Center
State Funding $146,478 $153,720
Required Local Match 48,826 51,240
Using a population pro rata basis for determining each county's share
of the local match, the following is provided:
County
Population
Alpha
Indian River
Indian River
94,783
(25%)
$12,207
$12,810
Okeechobee
31,128
( 8%)
3,906
4,099
St. Lucie
147,487
(40%)
19,530
10,496
Martin
99,166
(27%)
13.183
13,835
TOTAL
372,564
(100%)
$48,826
$51,240
ANALYSIS
Staff feels the Board of County Commissioners should only fund the
matching portion of the Grant in the amount of $12,207.00 and not the
cost of $7,998.29 to lease the Sloan property.
1. When the Board of County of. Commissioners initially
discussed funding of the Grant/Substance Abuse for
Pregnant Women in the September 1989 meeting, it was
made particularly clear that all the county would be
obligated for was the matching portion of the Grant.
39
MAR 131990 poor 'iY F,.Gc l
� J
,MAR 13 1990
2. In the past, staff reviewed the use of the Sloan
property for a substance abuse center and found it not
to be in the best interest of the county to pursue it
because of all the problems involved (i.e. zoning,
renovations, the school nearby).
3. If the county agrees to funding the Sloan lease this
year for Alpha Health Services, Inc., they will
probably request the county fund it in the future
years. We will then have a new program and agency to
fund in the future.
4. The Sloan property is in St. Lucie County not Indian
River County. If Indian River County is going to pay,
we may want the outpatient care to be located in
Indian River County to better serve our residents.
5. We have not received enough information from Alpha
Health Services, Inc. on their overall future plan for
the use of the Sloan property.
RECOMMENDATION
Staff recommends that the Board of County Commissioners approve
funding Alpha Health Services, Inc. matching portion of the
Grant/Substance Abuse for Pregnant Women in an amount not to exceed
$12,207.00 and that we do not fund the Sloan property lease cost.
Director Baird explained that he received a call from DHRS
regarding Mental Health, and they told him we would only have to
pay $13,323 to fund this program.- What they forget to tell him,
however, is that they had divided it into in-patient and out-
patient and had given Alpha Services the out-patient. When he
brought this to the Board a few months ago, he was not aware that
they had divided the grant up, and that is what caused the
confusion requiring the corrections in his memo.
Chairman Eggert confirmed that she had brought the total
package here for approval before the split, and now she is coming
back with it half and half.
OMB Director Baird further noted that Mrs. Eggert brought
this to the Board in September for $24,000, but with Mental
Health and Alpha combined, it now comes to $25,530.
Commissioner Scurlock wished it confirmed that this was
budgeted and the difference now is about $1,500.
Director Baird agreed and further noted that Alpha had
40
requested additional money to lease the Sloan property, but staff
is not recommending that.
MOTION WAS MADE by Commissioner Scurlock, SECONDED
by Commissioner Bowman, to fund only the matching
portion of the Grant/Substance Abuse for Pregnant
Women in the corrected amount of $12,207 as re-
quested by Alpha Health Services; to adopt Budget
Amendment #049 appropriating said funds; and not to
fund the lease of the Sloan property.
Commissioner Bird asked why we are so opposed to the Sloan
property, and Chairman Eggert explained that after many, many
meetings with the other counties involved, it was decided not to
do it. Then the people from Alpha went to St. Lucie County and
asked them to do it, and St. Lucie County agreed to go ahead and
do it, but now they are saying they want to share this cost with
the other counties. Okeechobee County cannot afford to do this,
and Martin County is not in favor of it; so, we are right back
where we were before. Chairman Eggert stressed that when Alpha
came to us, they said they had a place to do this, and now we are
back around to the Sloan property again. They have gone on a 6
month trial lease situation, and if St. Lucie county wants to do
that, that is fine, but we can't get the proper agreements and we
have been given a great deal of misinformation about this whole
thing. -
Commissioner Bird agreed our preference would be to have
facilities here; however, he felt sharing facilities in St. Lucie
i
County would be better than no facilities at all.
Chairman Eggert wished him to understand that the in-patient
is at the Mental Health facility; that is already taken care of.
Alpha was to do out-patient with child care, and suddenly they
are wanting to get this building when they had said they had
facilities; so, to her, this is just an add-on.
MAR 131990 41
MAR 13
1990
Account Number
'19
54'7
1.
Administrator
Chandler further explained that
what
is
proposed here on the Sloan property is materially different than
what was being discussed last year. This is short term for Alpha
for the grant program; it is not a long term arrangement. We
administratively indicated to St. Lucie County that was not a
part of what was submitted to our Commission in September and we
could not recommend use of the Sloan property for this particular
grant program. St. Lucie indicated they would be pursuing it
whether the other counties agreed to the funding or not.
Director Baird further pointed out that the Sloan property
is not zoned correctly for this type facility, and it is located
right next to a school that objected to this use before.
COMMISSIONER SCURLOCK CALLED FOR THE QUESTION.
It was voted on and carried unanimously.
'10: Members of the Board SUBJECT: -BUDGET AMENDMENT
of County Commissioners
NUMBER: 049
'ROM: Joseph A. Baird, OMB Directo .` DATE: March 7, 1990
,ntry
umber
Funds/Department/Account Name
Account Number
Increase
ecrease
1.
EXPENSE
GENERAL FUND/
Mental Health -Alpha Hlth. Srv.
001-106-563-088.62
S12,207.00
9 0
Reserve for Contingency
001-199-581-099.91
0
2 7.00
DRUG ABUSE ACT - DESIGNATION OF GOV. COORDINATING UNIT FOR
ADMINISTRATION OF COURT MONIES
OMB Director Baird reviewed the following:
42
s � �
TO: Members of the Board
of County Commissioners
DATE: March 7, 1990
SUBJECT: DRUG ABUSE ACT - DESIGNATION OF
GOVERNMENT COORDINATING UNIT FOR
ADMINISTRATION OF COURT MONIES
FROM: Joseph A. Baird
(JFi�
OMB Director `�
DESCRIPTION AND CONDITIONS
Recently, Congress passed a $450 million state and local assistance
program to be used in fighting drug problems throughout the country,
the Anti -Drug Abuse Act. Of this amount, Indian River County has been
allocated $128,506.00.
Because amounts allocated to a county cannot cover the total cost of
programs by each unit of government, the rules of the Anti -Drug Abuse
Act require that each unit within a' county reach a consensus
concerning the expenditures of these funds. The Department of
Community Affairs would like the Board of County Commissioners to
assume the leadership role of coordinator of this effort. Highlights
of the Board's responsibility would be:
o Defining the extent and nature of the drug problems of the
County
o Identifying current efforts to control the problem
o Identifying the additional resources needed to combat the
problem
o Developing a countywide drug control strategy
o Coordinating the drug control efforts of the various
units of government by:
Identifying the problems, the projects needed and those
units of government who will be responsible for the
projects.
Of particular importance is
identified for funding must
units of government in the
also represent 51% of the
county.
the fact that those projects
be agreed upon by 51% of the
county and those units must
population residing in the
The Department suggests that each county appoint a Substance Abuse
Policy Advisory Board to carry out the duties of coordinator. The
membership of the Board would, at the minimum, consist of the
following (or their authorized designee) Chief Circuit Judge, State
Attorney, Public Defender, Sheriff, Chief of Police (of each
municipality or one designated by all Chiefs in the county), Jail
Administrator, Clerk of the Court, Superintendent of Education and a
representative of a local drug treatment program. In turn they
suggest, an Office of Substance Abuse Policy would be formed to
provide administrative support to the Policy Advisory Board (i.e.-
prepare grant applications, administer funds received from the
program, and coordinate the drug control activities of the criminal
justice, education and drug treatment systems).
BAR 131990 43 POGO �'J F.�c ���
I
BOOK
RECOMMENDATION
f' 1GE 549
According to Rule 9G-16.008 of the Anti -Drug Abuse Act of 1988, the
task of determining how these grant monies are to be expended cannot
be started without the appointment of a coordinator. Staff recommends
that the Board of County Commissioners accept this appointment by
issuing a statement of certification to the Department of Community
Affairs to this effect by no later than April 1, 1990. Should the
Board of County Commissioners choose to decline this position, the DCA.
will request the governing body of each municipality, in descending
order of population, to serve as the coordinating unit of government
(Further detail can be found in the grant application forms attached
to this agenda item. It should be noted that final application for
these funds must be received by the Bureau of Public Safety management
no later than 5:00 p.m., July 2, 1990).
Director Baird advised that all staff is suggesting at this
time is that the Board be the coordinating party. In the grant
they recommend a committee with a make-up very similar to the
Jail Committee we have now. He felt what is of particular
interest in this grant is the statement that "these projects must
be agreed upon by 510 of the units of governments in the county,
and those units must also represent 510 of the population
residing in the county." It is not an easy grant to work with,
but Director Baird believed if you get the City of Vero Beach and
the unincorporated area, that will exceed the 51%.
Commissioner Wheeler asked if Mr. Baird is indicating that
the group that is this committee would not be eligible for any of
those funds as a group.
Director Baird stated they would be eligible. He is just
recommending the Commission appoint themselves as the coordin-
ator, and then the Commission can make a decision at a later date
as to whether a committee is desired, the composition of it, etc.
Commissioner Scurlock noted that, in other words, if we move
Director Baird's recommendation, we still leave all the
possibilities open.
MOTION WAS MADE by Commissioner Scurlock, SECONDED
by Commissioner Wheeler, to accept staff recommenda-
tion that the Board of County Commissioners agree to
act as coordinator.
44
Commissioner Wheeler believed the current Substance Abuse
Council has goals and by-laws almost identical to what is stated
here, and it is functioning and moving in this direction now. He
believed the only thing lacking on that Council is possibly the
State's Attorney and the Public Defender. If it were possible
to increase that committee by a couple of members, he would
recommend it be designated as our committee.
Chairman Eggert agreed we should look into that possibility,
and Commissioner Scurlock suggested that Commissioner Wheeler put
his recommendation into writing and bring it back to the next
Board meeting at which time we can make the appointment.
THE CHAIRMAN CALLED FOR THE QUESTION.
It was voted on and carried unanimously.
AMENDMENT TO RISK MGMT. SECTION OF ADMINISTRATIVE POLICY MANUAL
Administrator Chandler reviewed the following:
TO: James E. Chandler, County Administrator
THRU: Jack Price, Personnel Director0:4�
FROM: Beth Jordan, Risk Manager/9,91-
DATE:
anager
DATE: 14 February 1990
SUBJECT: Request for Board Consideration Administrative Policy
Manual
This is written to request Board consideration for an
amendment to the Risk Management Section of the Administrative
Policy Manual.
Background
On January 9, 1990, the Board approved the Risk Management Section
of the Administrative Policy Manual. On January 29, 1990, at a
Department Head staff meeting, we were asked to clarify insurance
coverage on short-term automobile rentals and to include that
information in the Manual.
Analysis
Following discussion with the County's insurance carrier, the
Florida League of Cities, a memorandum was distributed to
Department Heads, relaying the information which is included on the
proposed Manual change, Rental Cars, which is attached. The
insertion of this paragraph revises page 7.
MAR 13 199111
45 P-10
Roos C A ; r�
r
MAR 131990
Recommendation
Staff recommends approval of this amendment tv tue Risk Management
Section of the Administrative Policy Manual adding Rental Cars,
and signature by the Commission Chairman.
RISK MANAGEMENT AM 1000.70
VEHICLE GUIDELINES
Use of Safety Restraints
03-13-90
7 OF 7
The County recognizes the proven effectiveness of seat belts in reducing
fatalities and severity of injuries resulting from motor vehicle
accidents. Accordingly, all County vehicles must be equipped with seat
belts and all occupants of County vehicles must properly wear seat
belts.
Backing of Vehicles
A. Whenever possible, the driver will position his/her vehicle so as to
avoid the necessity of backing later. Before entering the vehicle, the
driver shall check the rear clearance of the vehicle. The driver shall
not back the vehicle unless such movement can be made with reasonable
safety and without interfering with other traffic.
B. The driver of a large truck or similar large vehicle with an
obstructed view to the rear shall not back such vehicle unless an
observer signals that it -is safe to do so.
C. Before and during backing movements, the driver will: (1) check blind
zones for objects not visible in rear-view mirrors; (2) watch both sides
for proper clearance; and (3) back very slowly.
Rental Cars
When it is necessary for a County employee to use a rental car on a
short-term basis, such as during out-of-town travel for business
purposes, the County's automobile liability and physical damage
insurance coverages will be applicable. If the employee also uses the
rented automobile for personal purposes, the employee should review
his/her personal automobile insurance to confirm coverage for short-
term or incidental rental. In the absence of such personal coverage,
the employee should consider the purchase of insurance through the
rental agreement.
MOTION WAS MADE by Commissioner Wheeler, SECONDED
by Commissioner Bird, to approve the amendment adding
Rental Cars to the Risk Management Section of the
Administrative Policy Manual.
Commissioner Scurlock's only question was how you decide
whether the rental car is being used for personal business or
46
county business, and Administrator Chandler explained that the
person would have to be out of town on official county business
at a seminar, convention, or workshop, etc.
THE CHAIRMAN CALLED FOR THE QUESTION.
It was voted on and carried unanimously.
.INSURANCE FOR FIRST BAPTIST CHURCH/MAIN LIBRARY PARKING LOT
The Board reviewed memo from Risk Manager Beth Jordan:
TO: James E. Chandler, County Administrator MM
THRU: Jack Price, Personnel Directoro;"
FROM: Beth Jordan, Risk Manager.i4i
DATE: March 6, 1990
SUBJECT: Request for Board Consideration; Insurance for First
Baptist Church/Main Library Parking Lot
This is to request Board approval to purchase liability insurance
coverage for the parking lot owned by First Baptist Church, Vero
Beach, and utilized as a public parking lot for the Main Library
which is under construction.
Background
On April 11, 1989, the Board entered into an agreement with First
Baptist Church of Vero Beach, Inc. for joint utilization of the
church -owned parking lot adjacent to the new Main Library. The
agreement, entered into for an indefinite term, required the County
to hold harmless the Church for all liability which occurred as a
result of County use of the parking lot; and also required the
County to name the Church as an additional insured on the County's
liability insurance policy, then carried by Arthur J. Gallagher &
Company.
Analysis
On November 1, 1989, the Board entered into a self-insurance
program with the Florida League of Cities, Public Risk Services,
which relies upon the sovereign immunity protections afforded to
public entities to cap its liability exposure at $100,000 per
person, $200,000 per occurrence, unless a claims relief bill is
passed by the Florida Legislature. Those protections are available
only to public entities. The County, therefore, cannot extend its
protections to a private corporation such as the Church. Because
the agreement with the Church requires the additional insured
provision, and the hold harmless provisions expose the County to
greater financial risks than those capped through sovereign
immunity, we have explored with the League and the County Attorney
our options for coverage. Our recommendation is that we insure the
liability associated with the parking lot through a separate
47
MAR 131990
FrUC
L
MAR 131990 IR11
insurance policy to be produced through the League at an annual
premium of $3,589.00. A summary of the coverages is attached to
this memorandum. This recommendation for insurance purchase is in
keeping with Section 109(b) of the Risk Management Manual.
Recommendation
Staff recommends that the Board approve payment of the liability
premium through the Florida League of Cities to meet the
requirements of the County's agreement with First Baptist Church
of Vero Beach, Inc. for use of the Church's parking lot.
ON MOTION by Commissioner Scurlock, SECONDED by Com-
missioner Wheeler, the Board unanimously approved
payment of the liability premium through the Florida
League of Cities regarding use of the church parking lot.
CREATIVE PLAYGROUND COMMITTEE REQUESTS CONCEPTUAL SUPPORT AND
MATCHING FINANCIAL ASSISTANCE
Public Works Director Davis reviewed the following:
TO: James E. Chandler,
County Administrator
FROM: James W. Davis, P.E.,
Public Works Director
SUBJECT: Request from Creative Playground Committee for
conceptual support of the project and matching
financial assistance
REF. LETTER: Judy Block and Art Baker , Co -Chairpersons,
to James Chandler dated 2/19/90
DATE: March 2, 1990
DESCRIPTION AND CONDITIONS
On March 1, 1990 The Parks and Recreation Committee
considered a request from the Creative Playground Committee
(CPC) for the county's conceptual support of a project to
construct a Creative Playground to be located in Vero Beach,
south of the new recreation department office building (old
jail) on 17th Avenue. The C.P.C. also is asking for
matching funds from the county. At this time, a budget for
the project has not been prepared.
RECOMMDATIONS AND FUNDING
The Parks and Recreation Committee unanimously voted to
conceptually support the project, however, the committee
tabled consideration of financial recommendations until a
definite budget is presented.
48
Mark Ashdown, committee member, noted that they are just
asking for the Board's support; although, obviously they would
like the Board to match the City's contribution of $25,000. The
architect will be here on April 5th and will be actually design-
ing the playground for that location, after which they will know
the exact cost. Right now they are looking at a minimum budget
of $75,000. Mr. Ashdown advised that the Dodgers also have been
very helpful.
Chairman Eggert commented that she worked on the planning
for the Sebastian creative playground, and she believed they
raised about $50,000 for that from private sources. She asked if
we have to reinvent the wheel in designing this playground or
have we learned from the creation of the one in Sebastian.
Mr. Ashdown explained that this will be a larger playground
and they expect the budget to be slightly higher, depending, of
course, on donations. He felt it is important that this will be
built in the same fashion as the one in Sebastian with the whole
community participating in the building.
Commissioner Bird believed we have some unallocated capital
funds in our Parks & Recreation budget, and possibly the Parks &
Recreation Committee would recommend some funds for this purpose.
ON MOTION by Commissioner Scurlock, SECONDED by
Commissioner Bird, the Board unanimously agreed
to endorse the concept of the proposed playground.
1990 ROAD RESURFACING PROGRAM
The Board reviewed memo from the Public Works Director:
,MAR 13 NO 49 no��-
MAk 131990
TO: James E. Chandler,
BOOK A r,, G-555
County Administrator
FROM: James W. Davis, P.E.,
Public Works Director
SUBJECT: 1990 Road Resurfacing Program
REF. MEMO: Albert VanAuken to James Davis dated 2/26/90
DATE: March 7, 1990
DESCRIPTION AND CONDITIONS
During the 1989-90 Fiscal Year Budget session, the
Board appropriated $475,000.00 for resurfacing county roads.
The Road and Bridge Superintendent has prepared for the
attached partial list of resurfacing projects for approval
at this time so that a portion of the funds can be spent
prior to the end of the fiscal year. Historically, a large
amount of resurfacing is programmed in August and September
and adequate time is not provided. The attached list is for
resurfacing only, and does not include the addition of paved
shoulders. It is our opinion that widening collector and
arterial roads where possible to include a 4' paved shoulder
provides a safer and easier to maintain roadway. This is a
standard Florida Department of Transportation practice due
to liability reasons. To add the paved shoulders to all
roads except 16th Street (which is curbed) and 20th Avenue
(which has insufficient right-of-way) would add $54,204.00
to the resurfacing cost of $162,750.00 for a total cost of
$216,954.00. If this partial list is approved, there would
remain in the Road & Bridge Division budget approximately
$235,000.00 for additional projects to be identified later
this summer. ..
RECOMMENDATIONS AND FUNDING
It is recommended that the attached list of resurfacing
projects be approved at this time with the addition of paved
shoulders for a cost of $216,954.00. Funding to be from
account #111-214-541-035.31 (Balance as of 1/31/90 is
$452,000.00).
--------~--M------February 26, 1990_---
TOs James W. Davis, Director
Public Works Department
FROMs Albert L. VanAuken, Supt.�lUlf�
Road & Bridge Division
SUBJECTv Road Resurfacing
The following is a list of roads that need resurfacing due
to severe cracking and wheel rutting. The funding for this
would come from Budget Account number 111-214-541-035.31.
The balance in.this account is 8465,244.58.
CR 613 (58th Ave)
33rd Street -53rd St. 2.5 Miles 857,500.00
16th St. .
43rd Ave - 53rd Ave .75 Miles 817,250.00
CR 615 (66th Ave)
SR 60-,3 St. .5 Miles $14,000.00
u
*CR 615 (66th Ave) 1.2 Miles 849,000.00
49th St. -North Relief
20th Ave
8th St. - 12th St. .5 Miles 825,000.00
1600 L.F. Curbing
------------
Total 8162,750.00
*Widen :. Resurface
50
ON MOTION by Commissioner Scurlock, SECONDED by Com-
missioner Wheeler, the Board unanimously approved the
above list of resurfacing projects with the addition of
paved shoulders for a cost of $216,954.00.
CLOSE FOREST CAY STREET FOR BLOCK PARTY 4/6/90
The Board reviewed memo from Public Works Director Davis:
TO: James E. Chandler,
County Administrator
FROM: James W. Davis, P.E.,
Public Works Director
SUBJECT: Request from Forest Park Homeowner's Association,
Inc. to close Forest Cay Street on Friday,
April 6, 1990 for Block Party
REF. LETTER: Stanley A. Francis to Board of County
Commissioners dated 2/23/90
DATE: I March 1, 1990
DESCRIPTION AND CONDITIONS
Residents in Forest Park Subdivision have requested
permission to close a portion of the Forest Cay Street for
their annual block party. The party is scheduled to
commence at 4:00 p.m. and end at 9:00 p.m. Staff has no
objection to this request, provided that:
1) Proper barricades as permitted by the Traffic
Engineering Division are installed.
2) A block representative be listed as a contact
person in charge of the event in case the road
needs to be opened.
3) Access to emergency vehicles be maintained.
ON MOTION by Commissioner Bowman, SECONDED by Com-
missioner Wheeler, the Board unanimously granted
permission for the closing of a portion of Forest Cay
Street for the Forest Park Subdivision annual block
party on April 6, 1990, subject to conditions listed
by staff.
MAR 131990 51 1 . a ,, 5 t
E00✓s ! PAE ��
MAR 13199Q 9 �
DIV. OF FORESTRY - REQUEST TO PURCHASE FUEL FROM FLEET MNAGEMNT
The Board reviewed memo from the Public Works Director:
TO: James E. Chandler,
County Administrator
FROM: James W. Davis, P.E.,
Public Works Director
SUBJECT: Request from Division of Forestry to purchase
fuel from County Fleet Management.
DATE: February 28, 1990
DESCRIPTION AND CONDITIONS
The local Division of Forestry is requesting permission
to purchase fuel from the County Fleet Management, Division.
The local forestry group has 8 vehicles, and due to safety
and environmental concerns, the Forestry Division's fuel
station at 4th Street west of 43rd Avenue is being closed.
ALTERNATIVES AND ANALYSIS
In communication with Joe Baird, Budget Director, and
Don Turner, Fleet Management Superintendent, this request
poses no problems. Our computerized fueling system can
easily handle another user. Various other agencies such as
Council -On -Aging, etc. use the facility.
RECOMMgDATIONS AND FUNDING
It is recommended that the request be approved.
Funding shall be by the Division of Forestry.
ON MOTION by Commissioner Wheeler, SECONDED by Com-
missioner Bird, the Board unanimously approved the
request of the local Division of Forestry to purchase
fuel from the County Fleet Management Division.
REQUEST ADDTL. COMPENSATION_ FOR 4TH ST. R/W_(CHRISTOPHER SCHLITT)
Public Works Director Davis reviewed the following:
52
EMERGENCY ITEM
I
BANK LOAN INTER sT
TO: James E. Chandler, ACCRUING
County Administrator
FROM: James W. Davis, P.E.,
Public Works Director
SUBJECT: Request from Christopher Schlitt, owner of Lot 14,
Block J - Unit 2, Pinetree Park S/D for additional
compensation for 4th Street Right -of -Way
RE: Christopher P. Schlitt to Jim Davis dated 3/2/90
DATE: March 7, 1990
DESCRIPTION AND CONDITIONS
On February 6, 1990, the Board authorized purchase of
Lot 14, Block J, Unit 2, Pinetree Park Subdivision from
Christopher Schlitt for $8717.50 for additional right-of-way
along 4th Street. Since that time, Mr. Schlitt has advised
the county that his existing mortgage on the property is
$9,834.31, which is $1,176.81 more than the county offered
to compensate Mr. Schlitt. At this time, Mr. Schlitt is
requesting the full $9,834.31 compensation for the lot.
ALTERNATIVES AND ANALYSIS
The alternatives are as follows:
ALTERNATIVE #1
Approve the additional compensation of $1,176.81
ALTERNATIVE #2
Staff has reviewed aerial photography of the 4th Street
corridor and has determined that it would be possible to
acquire undeveloped pasture land south of the Indian River
Farms Water Control District Sublateral Canal Right -of -Way.
At this time, we are communicating with the Drainage
District, regarding relocation of the sublateral canal. If
the District will permit relocation, the future cost is
estimated at $100,000.00 for 5 acres of pasture/grove -land
as compared to $1,080,000.00 for single family lots and 18
houses if we acquire right-of-way north of the sublateral
canal. Verbally, the I.R.F.W.C.D. staff has indicated that
sublateral canals can be relocated based on past policy. If
for some reason the Board of Supervisors does not permit
relocation, a divided boulevard roadway could be implemented
without the need to relocate the canal. This would allow Mr.
Schlitt to build on his lot.
RECOMMENDATIONS AND FUNDING
It is recommended that staff pursue Alternative #2 at
this time.
Director Davis informed the Board that he has written the
Drainage District asking for formal approval to relocate the
canal to the south. This alternative represents a possible
saving to the County of about $900,000.
Commissioner Scurlock asked if this recommendation would
allow Mr. Schlitt to build on his lot, and Director Davis
53 .,
MAR 131990
MAR 131990
PLOP. 79 Fr,ut 550
confirmed that it would. Basically, by this action we would be
saying that the 35' of R/W we have.there at this time is
sufficient. The local road standard actually is 60', but if we
requested the additional 25' needed to meet that standard, Mr.
Schlitt wouldn't have room for a septic tank and there are about
18 existing houses along this section of 4th Street.
Commissioner Scurlock asked if the County has any ability to
condemn Drainage District property, and County Attorney Vitunac
advised that we do, but it is a different standard. When you
have two governmental entities both needing the same piece of
property, the court does the greater public good test.
Commissioner Scurlock asked if Attorney Vitunac thought we
would have a pretty good change of succeeding, and it was
Attorney Vitunac's opinion that as long as the District got a
canal that is just as good as the other, the court would go with
the County.
Commissioner Scurlock expressed concern about the canal on
King's Highway that is moving closer and closer to the road and
wondered if we shouldn't put railings there on an interim basis
or at least some kind of warnings.
Commissioner Bird felt that King's Highway will be a real
problem for us in the future, and he -personally thought that 66th
Avenue is the road we should look at for our main N/S corridor in
the future.
Discussion continued at length about a future N/S route, the
dangerous situation on King's Highway caused by the erosion of
the banks of the canal, the need for guard rails, etc.
Christopher Schlitt arrived at the meeting.
Commissioner Bird liked staff's Alternative #2, but noted
the question remains - do we want to buy Mr. Schlitt's property
or just let him build. He asked Mr. Schlitt if he had any
problem with the county allowing him to build on his lot rather
than purchasing the lot from him.
54
Mr. Schlitt noted that he lost over two months while all
this was going on and wondered if there would be any restitution
to him for the lost time as well as the money he has lost.
Commissioner Scurlock asked if we have any legal basis to
authorize some compensation for Mr. Schlitt, and Attorney Vitunac
advised that he has a right to temporary taking damages for
whatever interests costs we have made him incur, or possible
additional building costs in the interim.
Commissioner Bird asked if Mr. Schlitt had a figure in mind
as to what it may have cost him, and Mr. Schlitt felt he should
be compensated for the extra interest he has to pay and also for
a couple months' rent, which is $400 a month.
Attorney Vitunac informed the Board that we were ready to
buy the lot on the day in question, but Mr. Schlitt couldn't
produce good title because of some mortgage complications and the
closing fell through. Actually for the last 3 weeks or so, the
delay is on his part.
After further explanation, Commissioner Scurlock felt we are
_talking about a month or so and asked if the Board agreed $800
would be a reasonable amount. That was generally agreed.
ON MOTION by Commissioner Scurlock, SECONDED by Com-
missioner Wheeler, the Board unanimously agreed to
compensate Christopher Schlitt for a temporary "taking"
in the total amount of $800 and approved Alternative 2
as recommended by staff.
Mr. Schlitt inquired if his building permits will still be
in effect, and Administrator Chandler advised he will have to go
back to the Building Department, but he did not feel there would
be any hold up or delay on the permits.
The Board directed the Administrator to assist Mr. Schlitt
in this process.
MAR 131990
55
MAR 131990
ROOK, 79 F�a
UL
Public Works Director Davis informed the Board that he could
bring them 2 or 3 of these same situations every month, and he
felt staff needs some flexibility to look at these things on an
individual basis in relation to the future need for the R/W. He
noted some of this R/W we won't need for 20/30 years or more.
Commissioner Scurlock felt there should be a master plan
developed so we have an overall policy where we can look at our
real needs out there.
Director Davis feeling was that on our 5 -year plan we
should concentrate on R/W acquisitions, and on those that are
beyond that plan, until the Sales Tax revenue is available, that
we try to take them on a case to case basis and give staff the
discretion to say whether or not we need to take them to the
Board.
Commissioner Scurlock commented that he did believe we have
set a precedent today, and Administrator Chandler noted these are
difficult decisions and he believed the Commission should act on
each one individually until we get to an overall program.
FDOT JOINT PARTICIPATION AGREEMNT AMENDMNT - I.R.BLVD., PHASE III
Public Works Director Davis informed the Board that this
agreement is in regard to an additional grant from the DOT of
$390,000 to implement Indian River Boulevard Phase III.
Commissioner Bird inquired about the status of Phase III,
and Director Davis advised that he is preparing agenda items for
next week's meeting to ask the Board either to purchase R/W or
authorize Resolutions for eminent domain on about 6 of the
parcels.
Commissioner Bird asked how far off schedule we are now, and
Director Davis felt probably 6 or 8 months. We have been moving
as quickly as we can with the R/W acquisitions and permitting.
The R/W acquisitions should be coming to an end in the next month
56
or two, as far as our being able to use the property, and the
design is complete.
ON MOTION by Commissioner Bird, SECONDED by Commis-
sioner Wheeler, the Board unanimously authorized the
Chairman to execute the Joint Participation Agreement
Amendment with the FDOT.
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WPA No. 4125336 F.A. No. SAMAS Approp. 088795
Fund Code 010 SAMAS Object 7900801
Job No. 88000-3616 Contract No. A5606 Org. Code 55044010406
Vendor No. VF596000674001
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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
DIVISION OF PLANNING AND PROGRAMS
JOINT PARTICIPATION AGREEMENT
AMENDMENT
THIS AMENDMENT, entered into this day of , 19 , by and
between the State of Florida Department of Transportation, hereinafter called
the DEPARTMENT, and the Indian River County, hereinafter called the COUNTY.
W I T N E S S E T H
WHEREAS, on June 30, 1989, the parties entered into a Joint Project
Agreement, hereinafter referred to as AGREEMENT, for:
Indian River Boulevard, Phase III (County Road 603) from Royal Palm
Boulevard to 37th Street, Indian River County, Florida, identified as
Work Program Item 4125336, and State Project Number 88000-3616; and
WHEREAS, the parties hereto mutually agreed that the financing of the
increased cost of the PROJECT is in their joint best interest;
NOW, THEREFORE, in consideration -of the mutual covenants, promises
and representations herein, the parties agree as follows:
1) The DEPARTMENT will pay an additional Three Hundred Ninety Thousand
dollars ($390,000.00) to the COUNTY.
AR 131990 5 PLO
4 J
I
LIAR 13 1990 mc'K ( Fac t
2) Paragraph 6 of the AGREEMENT dated June 30, 1989, is amended to
read as follows: The DEPARTMENT shall provide the LOCAL GOVERNMENT no
more than 20% of the PROJECT'S estimated eligible cost. The
DEPARTMENT's participation is not to exceed Nine Hundred Forty Thousand
dollars ($940,000.00). The terms of disbursement are indicated in this
paragraph below but in no case shall an advance exceed the expected
cash needs of the LOCAL GOVERNMENT within the initial three (3) months.
Thereafter, disbursements shall only be made on a reimbursement basis,
upon submission of paid contractor estimates.
All of the provisions, covenants, terms and conditions of the
AGREEMENT between the parties heretofore entered into under the date of
June 30, 1989, as originally set forth therein, which are not
hereby expressly amended or modified and not in conflict with the terms
hereof, are hereby ratified and confirmed and shall remain the same and be
unaffected by these presents.
IN WITNESS WHEREOF, the COUNTY has caused this AMENDMENT to be executed in
its behalf this 13th day of March , 19!L0 , by the
Board of County Commissioners
authorized to enter into and execute same by
Resolution No.89-56 of the Board on the 6th day of June , 19
89 , and the DEPARTMENT has executed this AMENDMENT through its District
Secretary for District Four, Florida Department of Transportation, this
day of , 19 . The effective date of this AMENDMENT shall be
the date the last party to this AMENDMENT has signed.
(FULLY EXECUTED AGREEMENT NOW SIGNED AND ON FILE IN CLERK'S OFFICE)
LOCAL GOVERNMENT
INDIAN RIVER COUNTY, FLORIDA
BY:
CarolynEggert
AIRMAN
ATTEST:
JeffR!�iart nCLER /+S•AL
%4�,
APPROVED:
BY: -e,/Tu
STATE OF FLORIDA
DEPARTMENT OF TRANSPORTATION
BY:
DISTRICT SECRETARY
ATTEST:
EXECUTIVE SECRETARY SEAL
APPROVED:
BY:
Charles P. Vitunac
LOCAL GOVERNMENT ATTORNEY 58 DEPARTMENT DISTRICT LEGAL COUNSEL
n
r
ASSESSMENT WATER DIST. SYSTEM - SUMMER PLACE, SPRING PLACE &
OCEAN AIR HEIGHTS
Utilities Director Pinto reviewed the following:
DATE: MARCH 1, 1990
TO: JAMES E. CHANDLER
COUNTY ADMINISTRATOR
FROM: TERRANCE G. PINTO
DIRECTOR OF UTILITY SERVICES
STAFFED AND
PREPARED BY: WILLIAM F. McCAIN
CAPITAL PROJECTS
DEPARTMENT OF UTI ICES
SUBJECT: SUMMER PLACE, SPRING PLACE AND OCEAN AIR HEIGHTS SUB-
DIVISIONS ASSESSMENT WATER DISTRIBUTION SYSTEM
IRC PROJECT NO. UW 8909 DS
BACKGROUND:
On October 3, 1989, the Indian River County Board of County
Commissioners approved the aforementioned assessment project. We
have completed the emergency action installation of water lines on
the east side of A -1-A (Phase I) and are now ready to proceed with
the remainder of the project (Phase II).
ANALYSIS:
Attached please find Resolutions No. 1 and 2 for the assessment
project. The cost per square foot is 0.154500942 dollars and the
project will serve approximately 280 lots. With an average lot size
of 12,000 square feet, the assessment would be $1,854.01.
RECOMMENDATION:
The Staff of the Department of Utility Services recommends that the
Board of County Commissioners approve the attached resolutions and
set the assessment hearing date.
ON MOTION by Commissioner Bowman, SECONDED by Com-
missioner Scurlock, the Board unanimously adopted
Resolution 90-34 and Resolution 90-35 and set a
public hearing date of April 3, 1990, as requested
by staff.
59
r
MAR 131990
14 1K iJ� F'Aut
RESOLUTION NO. 90- 34
A RESOLUTION OF INDIAN RIVER COUNTY PROVIDING FOR
CERTAIN IMPROVEMENTS TO SUMMERPLACE AND SPRING
PLACE SUBDIVISIONS; PROVIDING THE TOTAL ESTIMATED
COST, METHOD OF PAYMENT OF ASSESSMENTS, NUMBER OF
ANNUAL INSTALLMENTS, AND LEGAL DESCRIPTION OF
AREAS SPECIFICALLY SERVED.
WHEREAS, the Board of County Commissioners of Indian
River County has determined that the improvements herein
described are necessary to promote the public welfare of
the county and has determined to defray the cost thereof by
special assessments against the properties specially
benefited thereby, all of which improvements hereinafter
referred to as Project No. UW -89 -09 -DS,
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY
COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, as follows:
1. The County does hereby determine that a potable
water distribution system shall be installed in Summerplace
and Spring Place, and the cost thereof and in connection
therewith shall be specially assessed In accordance with the
provis-ions of §11-42 through §11-47 of the Code of Laws and
Ordinances of Indian River County.
2. The total estimated cost of the above-described
Improvements is shown to be $513,360 (or $0.154900942 per
square foot) to be paid by the property specially benefited
as shown on the assessment plat on file with the Department
of U.t.ility Services.
3. A special assessment in the amount of $0.154900942
per .square foot shall be assessed against each of the
prope.rties designated on the assessment plat. This
assessment may be raised or lowered by action of the Board
of County Commissioners after the pubic hearing required by
the referenced County code.
4. The special assessments shall be due and payable
and may be paid .in full within 90 days after the date of
the resolution of the Board with respect to credits against
the special assessments after completion of the improvements
(the "Credit Date") without interest.
60
RESOLUTION NO. 90-34
If not paid in full the special assessments may be paid in
five equal yearly installments of principal plus interest.
If not paid when due, there shall be added a penalty of 11%
of the principal not paid when due. The unpaid balance of
the special assessments shall bear interest at a rate of 12%
from the Credit Date until paid.
5. There is presently on file with the Department of
Utility Services a plat showing the area to be assessed,
plans and specifications, and an estimate of the cost of the
nts. All of these are open to inspection
proposed improveme
by the public at the Department of Utility Services.
6. An assessment roll with respect to the special
assessments shall promptly. be prepared in connection with
the special assessments.
7. Upon the adoption of this resolution, the Indian
River.County Utilities Services Department shall cause this
resolution to be published at least one time in the Vero
Beach Press Journal before the public hearing required by
§11-46.
The resolution was moved for adoption by Commissioner
Bowman and the motion was seconded by Commissioner
Scurlock and, upon being put to a vote, the vote was as
follows:
Chairman Carolyn K. Eggert Aye
Vine Chairman Richard N. Bird he
Commissioner Don C. Scurlock, Jr. Aye
Commissioner Margaret C. Bowman
Commissioner Gary C. Wheeler Aye
The Chairman thereupon declared the resolution duly
passed and adopted thisl3th day of March 1990.
BOARD OF COUNTY COMMISSIONERS
INDIAN RIVER COUNTY, FLORIDA
By I
Attest i✓aroTy iZ g99 y
Chair an
Ya r-pn - Ter c
61
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MAR 13199Q
MAR 131990 r'y -� 1 y
BOOK 1 Frig [ 6 �/
Second Resolution
RESOLUTION NO. 90- 35
A RESOLUTION OF INDIAN RIVER COUNTY -SETTING A TIME
AND PLACE AT WHICH THE OWNERS OF PROPERTY IN THE
SUMVIERPLACE AND SPRING PLACE SUBDIVISIONS AND
OTHER PERSONS INTERESTED THEREIN MAY APPEAR BEFORE
THE BOARD OF COUNTY COMMISSIONERS AND BE HEARD AS
TO THE PROPRIETY AND ADVISABILITY OF CONSTRUCTING
A POTABLE WATER DISTRIBUTION SYSTEM, AS TO THE
COST THEREOF, AS TO THE MANNER OF PAYMENT
THEREFOR, AND AS TO THE AMOUNT THEREOF TO BE
SPECIALLY ASSESSED AGAINST EACH PROPERTY BENEFITED
THEREBY.
WHEREAS, the Board of County Commissioners of Indian
River County has, by Resolution No. 90-34 , determined that
It is necessary for the public welfare of the citizens of
the county, and particularly as to those living, working,
and owning property within the area described hereafter,
that a potable water distribution system be installed in
approximately 280 properties hereinafter described; and
WHEREAS, it has been determined that the cost to be
specially assessed with respect thereto shall be 0.154900942
per square foot; and
WHEREAS, the Board of County Commissioners has caused
an assessment roll to be completed and filed In the Utility
Services Department; and
WHEREAS, 411-46, Indian River County Code, requires
that the Board of County Commissioners shall fix a time and
place at which the owners of the properties to be assessed
or any other persons interested therein may appear before
the Board of County Commissioners and be heard as to the
propriety and advisability of constructing such system, as
to the cost thereof, as to the manner of payment therefor,
and as to the amount thereof to be assessed against each
property benefited thereby,
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY
COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, that:
1. The County Commission shall meet at the County
Commission chambers in the County Administration Building at
the hour of 9:05 A.M. on Tuesday, Apri 1 3, 1990, at which
time the owners of the properties to be assessed and any
62
2nd Resolution
RESOLUTION NO. 90-35
other persons Interested therein may appear before said
Commission and be heard in regard thereto, the area to be
Improved and the properties to be specially benefited by the
construction of such system are more particularly described
upon the assessment plat and the assessment roll, with
regard to the special assessments._
2. That all persons Interested In the construction of
said system and the special assessments against the
properties to be specially benefited may review the
assessment plat showing the area to be assessed, the
assessment roll, the plans and specifications for said
system, and an estimate of the cost thereof at the
Department of Utility Services any week day from 8:30 A.M.
until•5:00 P.M.
3. Notice of the time and place of this public hearing
shall be given by the Department of Utility Services by two
publications in the Press Journal Newspaper a week apart.
The last publication shall be at least one week prior to the
date of the hearing. The Indian River County Utilities
Services Department shall give the owner of each property to
be specially assessed at least ten days notice In writing of
such time and place, which shall be served by mailing a copy
of such notice -to each of such property owners at his last
known address.
-The resolution was moved for adoption by Commissioner
Bowman. , and the motion was seconded by Commissioner
Scurlock and, upon being put to a vote, the vote was as
follows:
Chairman Carolyn K. Eggert Aye
Vice -Chairman Richard N. Bird Aye_
Commissioner Don C. Scurlock, Jr. Aye
Commissioner Gary C. Wheeler Aye
Commissioner Margaret C.• Bowman Aye
The Chairman thereupon declared the resolution duly
passed and adopted thisl3th day of March, 1990
BOARD OF COUNTY COMMISSIONERS
INDIAN RIVER COUNTY, FLORIDA
By��2
�C.G
Carolyy K. gg —
Cha I rrffan
63
11-4 POUF 10i f..;
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800 ( 9 FAG[. 5
MAR 131990
ALIEN RELATIVE VISA PETITIONS - (MARTIN WALL)
Chairman Eggert requested the Board's permission t,o write
the following letter on County Commission letterhead and sign it
as Chairman:
April 3, 1990
Immigration and Naturalization Service
United States Department of Justice
Re: Alien Relative Visa Petitions, (INS Form I-130), of Martin E, G.
Wall, Esquire, In -Behalf of Spouse, Maureen (nee Schroeyens) (Buelvas)
Wall, and Step -Child, Jennifer Buelvas.
Gentlemen:
I am informed that Martin E. G. Wall, Esquire, a United States citizen,
resident in Vero Beach, Indian River County, Florida, married Mffi. Maureen
(nee Schroeyens) (Buelvas) Wall, in Southport, County Merseyside, England,
on March 24, 1990. It is my understanding that Mrs. Wall is a Belgian
citizen, who is permanently resident in Great Britain, where she is
employed as a certified midwife, and that she is the mother of a minor
child, Jennifer Buelvas, who is also a Belgian national, permanently
resident in Great Britain.
Mr. Wall is now in the process of petitioning the Immigration and
Naturalization Service, for permanent resident visas in -behalf of his
new wife and step -daughter, so that they will be able to establish
residency with him, as a family unit, here in Vero Beach. I under-
stand that this letter will be attached to those petitions by Mr. Wall
to INS, in support thereof.
Please be advised that I know of no reason why those petitions should
not be approved by INS and why the United States Consul, in London,
should not issue permanent resident visas to Mrs. Wall and her daughter.
I am pleased to support those applications by Mr. Wall, whom I have
known for approximately six years. .
He is a respected member of this community and he;-.is:�a6tive"in--.various
civic and governmental affairs. By appointment and re -appointment
of the Governor of Florida, he has been a member of the Board of
Commissioners of the Indian River County Housing Authority for more
than four years and he is currently serving his third one-year term
as that agency's Chairman, by election of his fellow Commissioners.
Mr. Wall grew -up in Vero Beach and he is a graduate of our local school
system. He is an honorably discharged Air Force veteran. He has
practiced law in Vero Beach for more than a decade and he has been
self-employed as an attorney for approximately eight years.
I have been personally aware of Mr. Wall's plans to marry his new wife
since he first discussed the same with me, some four months ago. In
my opinion, there is no reason why their marriage should not be a
successful.and enduring one, based upon the facts of the couple's ages,
maturity, education, and long period of both being single since the
dissolution of their prior marriages. I understand from Mr. Wall that
they first met each other more than*ten years ago.
Accordingly, it would be appreciated if the Immigration and Naturaliz-
ation Service, as well as the American Consul in London, would expedite
the approval of Mr. Wall's petitions and the issuance of visas to
his wife and step -daughter.
Your attention hereto will be appreciated. Please telephone me,
should you desire to verify any information set forth in this
letter.
Sincerely yours,
Carolyn K. Eggert
Chairman,
Board of County Commissioners
64
ON MOTION by Commissioner Bird, SECONDED by Commis-
sioner Wheeler, the Board unanimously authorized the
Chairman to write the above letter on County Commission
letterhead and sign it as Chairman.
There being no further business, on Motion duly made,
seconded and carried, the Board adjourned at 10:20 o'clock A.M.
ATTEST:
65
BOOK �� FAUF.57�