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09/17/2013AP
PROCLAMATION DESIGNATING SEPTEMBER 28, 2013 AS NATIONAL ESTUARIES DAY - HANDS ACROSS THE LAGOON WHEREAS, the Board of County Commissioners recognizes the environmental, transportation, economic and overall quality of life benefits that the Indian River Lagoon provides to the Space Coast region; and WHEREAS, the economic value of the Indian River Lagoon has been estimated at more than $3.7 billion annually to our state and region; and WHEREAS, the central and northern segments of the Indian River Lagoon have lost more than 47,000 acres of vital sea grass habitat since 2011 from harmful algal blooms; and WHEREAS, numerous manatees, dolphins and pelicans have died in the Indian River Lagoon within the past year, resulting in the formal declaration of an Unusual Mortality Event; and WHEREAS, the residents of Indian River County are becoming increasingly concerned about the status of the Indian River Lagoon's water quality and overall health; and WHEREAS, National Estuaries Day will be celebrated on September 28, 2013, to recognize the importance that estuarine ecosystems serve as natural barriers to buffer against storms and floods, absorb and store carbon, and provide critical habitat for commercial and recreational fisheries; and WHEREAS, the Indian River Lagoon National Estuary Program and Marine Resources Council are working cooperatively with local and state governments, organizations and stakeholders in Indian River County to organize Hands Across The Lagoon event on National Estuaries Day on September 28, 2013, so as to give Indian River .ounty residents an opportunity to demonstrate their support for a restored and vibrant Indian River Lagoon by joining hands along selected causeway bridges. NOW, THEREFORE, BE IT PROCLAIMED BY THE BOARD OF COUNTY COMMISSIONERS, INDIAN RIVER COUNTY, FLORIDA that the Board joins the Indian River Lagoon National Estuary Program and its partners by supporting the Proclamation of September 28, 2013 as National Estuaries Day - Hands Across The Lagoon. Adopted this 17th day of September, 2013. BOARD OF COUNTY COMMISSIONERS INDIAN RIVER COUNTY, FLORIDA �vER C o EjOhescher, hairman Q ley S. Davis, Vice Chairman * * Peter D. O' Bryan Bob Solari Tim j 3 PROCLAMATION DESIGNATING SEPTEMBER 26, 2013 as the 5T" ANNUAL SYMPOSIUM FOR THE HIV/AIDS AWARENESS NETWORK OF INDIAN RIVER COUNTY DAY WHEREAS, the Board of County Commissioners of Indian River, Florida, has made the following determinations; and WHEREAS, HIV, the virus that causes AIDS is 100% preventable and can be prevented through education, knowing yours and your partner's status by getting tested; and WHEREAS, the global spread of HIV infection and AIDS necessitates a worldwide effort to increase communication, education, counseling, testing and providing support for people living with HIV/AIDS; and WHEREAS, this 5th Annual Indian River County Symposium will provide an opportunity to focus on HIV/AIDS relative to care, treatment, education, counseling, testing and providing support for people living with HIV/AIDS; and WHEREAS, the HIV/AIDS Awareness Network of Indian River County will continue their efforts to reduce the spread of HIV/AIDS by addressing the issues surrounding stigma that affects our community members' access to services including misconceptions about HIV/AIDS and stereotypes; and WHEREAS, the HIV/AIDS Network of Indian River County has made a commitment to reach oeople where they live, work, play, learn and worship. NOW, THEREFORE BE IT PROCLAIMED BY THE BOARD OF COUNTY COMMISSIONERS, INDIAN RIVER COUNTY, FLORIDA that September 26, 2013 be designated as the "HIV/AIDS AWARENESS NETWORK OF INDIAN RIVER COUNTY'S 5TH ANNUAL SYMPOSIUM — PASS THE MESSAGE NOT THE DISEASE"and that the Board urges all citizens of Indian River County to take part in activities and observances designed to fight HIV/AIDS. Adopted this 17th day of September, 2013. BOARD OF COUNTY COMMISSIONERS, INDIAN RIVER COUNTY, FLORIDA VER �, o h E. lescher, Chairman Wesley S. Davis, Vice Chairman t 7� * Peter D. O'Bryan Bob Solari Tim Zor PROCLAMATION DESIGNATING SEPTEMBER 16-20, 2013 AS INDUSTRY APPRECIATION WEEK IN INDIAN RIVER COUNTY, FLORIDA WHEREAS, business and industry in Indian River County is increasingly vital to the health of our community; and WHEREAS, while we continue to struggle with the current economic conditions, the sustainability of Indian River County's existing industries is key to a prosperous future; and WHEREAS, the future expansion of those industries will account for the majority of new high-wage and high-skill jobs created in our county; and WHEREAS, our existing industries help sustain the quality of life and a solid tax base in Indian River County; and WHEREAS, public awareness of the contributions made by industry is essential to the maintenance of good community-industry relationships; and WHEREAS, all residents are encouraged to take time to salute Indian River County industries, and their employees, for the contributions they make in our community. NOW, THEREFORE, BE IT PROCLAIMED BY THE BOARD OF COUNTY COMMISSIONERS, INDIAN RIVER COUNTY, FLORIDA that the week of September 16 through September 20, 2013 be designated as INDUSTRY APPRECIATION WEEK in Indian River County. Adopted this 17th day of September, 2013. BOARD OF COUNTY COMMISSIONERS, INDIAN RIVER COUNTY, FLORIDA �V C o eph . Flescher, Chairman O W sey S. Davis, ice Chairman �C Peter D. O'Bryan Bob Solari Ti,z rc PROCLAMATION RECOGNIZING THE SUPPORT ALLIANCE FOR EMERGENCY RESILIENCY (SAFER) INDIAN RIVER COUNTY WHEREAS, SAFER Indian River County, Inc. (Support Alliance For Emergency Resiliency) was established on November 16, 2012; and WHEREAS, SAFER Indian River County is a non-profit humanitarian association of businesses, non-profit agencies, faith-based organizations, individuals and government agencies whose mission is to reduce loss of life, injury, property damage, environmental impact and economic loss due to a disaster; and WHEREAS, major local emergencies (floods, tornadoes, hurricanes, chemical spills, acts of terrorism, epidemics and other large scale incidents) can overwhelm even the most professional and well-staffed local emergency response systems, thereby creating a need for assistance from properly trained volunteers, CERT teams and outside resources; and WHEREAS, only a presidentially declared disaster will provide federal disaster assistance and a fully functional SAFER Indian River County will assist the residents of Indian River County who have unmet needs due to a local disaster; and WHEREAS, a fully functional SAFER Indian River County provides valuable services to the citizens of our County such as providing disaster training and preparedness and provides a greater predictability of our local resources during times of an emergency; and WHEREAS, SAFER Indian River County's ability to augment existing resources and response systems in our communities will speed up community recovery and minimize the long-term economic losses that often follow emergencies and disasters. NOW, THEREFORE, BE IT PROCLAIMED BY THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, that the Indian River County Board of Commissioners fully supports the concept and function of the Support Alliance For Emergency Resiliency (SAFER) Indian River County. Be it further resolved that the Board encourages its citizens, employees and associates to give their time and expertise to the Support Alliance For Emergency Resiliency (SAFER) in the service of our Indian River County communities. Adopted this 17t" day of September, 2013. BOARD OF COUNTY COMMISSIONERS, INDIAN RIVER COUNTY, FLORIDA Joe . Flescher, hairman Wesle . Davis, Vice thhan olari Peter D.aBVan (/ Tim5 orc Informational Item `r INDIAN RIVER COUNTY FLORIDA DEPARTMENT OF UTILITY SERVICES Date: September 4, 2013 To: Joseph A. Baird, County Administrator From: Vincent Burke, P.E., Director of Utility Services Subject: Update Regarding the 2013 Amnesty Program for Certain Delinquency Charges DESCRIPTIONS AND CONDITIONS: On April 2, 2013, The Indian River County Board of County Commissioners passed an ordinance that established a five month long amnesty period for owners of ERU's which are reserved for future use. Attached is a summary of activity related to the Amnesty Program for Delinquency Charges As of August 31, 2013. Staff utilized various methods to notify customers of the program. In early April approximately forty letters and/or e-mail correspondence was sent to eligible customers. In addition, a public notice was published in the Vero Beach Press Journal on April 10, 2013 and an announcement was posted on the Indian River County Utilities web site (www.ircutilities.com/AmnestV- Program.pdf). Lastly, interested parties were asked to call Cindy Corrente at 772-226-1832 or Beth Messersmith at 772-226-1837 if they had any questions. A total of nineteen inquiries were received. Of those, twelve participated in the program. Collections during the amnesty period resulted in total payments of$323,883.10 and waiving $125,891.84 in penalties. ATTACHMENT(s): Attachment 1—Amnesty Requests Processed f APPROVED FOR AGENDA: By: Indian River Co. Approved Date Joseph A. Baird, County Administrator Administration Legal I�0-r For: 0J3 Budget Date Utilities c Utilities-Finance z - q to_(3 5 FPL UPDATE Indian River County Commission Amy Brunjes External Affairs Manager September 17, 2013 S19 -1 FPL is the largest electric utility in Florida with over 4.6 million customer accounts Service Area roach '. Power Plant • Lowest residential electric bills �_ in Florida " 414 • Parent company is largest taxpayer and investor in ° Florida(') ����` ��,�o ,SLIt,""'*, • Award-winning customer " ` service ai • High reliability — 99.98% • Recognized as a World's Most Ethical Company(2) and Most Admired Company(3) 1) NextEra Energy 2012 Sustainability Report. NextEra Energy, Inc.paid$296 million in Florida property taxes alone,with over $1 billion in total taxes paid. NextEra Energy,Inc.invested over$3.5 billion in capital projects in Florida 2) Named by the Ethisphere Institute for the sixth time, March 2013 2 3) No. 1 overall among electric and gas utilities on Fortune's 2013 list of the"World's Most Admired Companies,"Feb.2013 SRL r1q . FPL's offer to purchase the Vero Beach electric utility provides significant savings to Vero Beach customers... Residential Rates Total Annual Savings by ($/1000 kwh) Location $160 12,000,000 $140 $1321 r NIP `�'x� ��� 10,000,000 $120 $951 8,000,000 $100 $80 6,000,000 _-- $60 4,000,000 - $40 2,000,000 $20 Vero Beach FPL In City IR Shores County Based on#of accounts in 2011. FPL residential rates are current based on 1) Based on first quarter 2013 data compiled from FPSC, FPSC rate order issued January 14,2013 and includes a 6%franchise fee, FMEA,FECA,JEA and Reedy Creek Improvement 2.6%gross receipt tax and 10%utility tax. Vero Beach electric residential District rates are current as of January 2013 and include 2.6%gross receipt tax,and 10%utility tax on non-exempt portion of bill About $23 million in annual savings 3 FPL S�Y We've worked long and hard together with Vero Beach Over the last year. . . • October 2012: The City of Vero Beach, Orlando Utilities Commission and FPL partnered on a solution to exit Vero Beach from its 3rd party obligations — Vero Beach's 3rd party obligations presented the greatest hurdle towards reaching an executable deal — The City will pay $20 million to OUC for terminating its existing wholesale power contract, along with $34 million to assume the City's Florida Municipal Power Agency contracts • February 2013: The Vero Beach City Council approved the purchase and sale agreement with FPL • March 2013: 64% of City voters were in favor of the sale • April 2013: The City conducted a survey of all electric system users; 85% approved of the sale q m. �'09 ...with a total package worth nearly $179 million... Current FPL Purchase Offer million Cash offer $111 .5 Estimated employee liabilities' $ 16.4 3-year purchase of power* $ 30.0 Transmission upgrade $ 7.7 Substation relocation* $ 7.8 Plant dismantlement $ 5.5 Total value 178.9 Will be discussed more later in the presentation 1) Employee liability is inclusive of pension liabilities,accrued vacation and accrued sick time for 96 transferred employees. Exact amount of employee liability will be revised based on actual headcount that transfers to FPL FPL is focused on reaching an agreement with the City that benefits all parties Focus Areas Address 3r Finalize State & Federal Closing Party y Purchase y Approvals �► and Contra s S e (FERC, PSC, Transition Agr ent FMPA) Continuous Due Diligence • Real estate • Employee transition • Transition plan • Lights on! throughout the process g 9=P FPL and the City are working to secure the remaining state and federal regulatory approvals Additional approvals • Federal Energy Regulatory Commission (FERC): Application filed in April 2013, we expect to hear back in the coming months • Florida Public Service Commission (PSC): Expect to file later this year • Florida Municipal Power Agency (FMPA): We have identified potential solutions that protect the financial interests of FMPA members — We continue to work cooperatively with FMPA on the path to a sale — We have offered a complete solution that attempts to solve problems, rather than create them — We expect to hear from FMPA by the end of September We are working to complete the sale in 2014 FPL and the City are working together on the relocation of the power plant's substation Substation Relocation • Originally FPL and the City planned to relocate the substation to the old post office site down the street • However, city leaders asked FPL to consider a different property on 17th Street one block west of the old post office site • Thanks to coordination among all parties, a new site has been identified pending certain conditions (including rezoning) • We expect a Memorandum of Understanding (MOU) outlining the substation relocation to come before the City Council this fall supportiveThe this sale possible 8 PPL i We look forward to serving Vero Beach customers in the near future Community Benefits • As FPL customers, the Vero Beach community will benefit from: — Lower electric bills: Well below the state and national average — High reliability: 99.98% reliability — Excellent customer service: Recognized with a national award for the last 9 years — Clean emissions profile: One of the cleanest utilities in the country • FPL continues to invest to keep bills low over the long term — Modernizing older facilities with new, cleaner, more efficient power plants — Investing in our system to strengthen the "poles and wires," along with other infrastructure, to better withstand bad weather In 2011 and 2012, FPL invested more than $3.3 million in Indian River County alone to improve reliability for our customers 9 FPL We look forward to serving Vero Beach customers in the near future Additional Benefits • FPL also offers discounted rates to encourage economic development in our state — Available for companies looking to start-up, locate or expand in our service area — For businesses that add at least 10 jobs and use at least 350kw — Customers receive declining discounts from 20-5% over four years • Expanded community partnerships — United Way — Economic Leadership Alliance — Chamber of Commerce — Nonprofit support • . ut $23 million in annual savings for Indian River • 10 F#L. FPL® www.FPL.com Smart meter or alternative meter? Get the facts . Smart meters provide important customer benefits, and they're now the standard meter used by Florida Power & Light Company. However, if you prefer to have a non-standard meter installed at your home or business, you have a choice. Here's what you need to know before you decide. The smart meters, which FPL has installed in 4.5 million FPL has filed a proposal with the Florida Public Service homes and businesses, help us deliver on our commitment Commission (PSC)to offer, for a cost-based fee, a non- to provide you with highly reliable, affordable electricity. standard meter to customers who do not want our standard They benefit our customers by improving reliability, providing electric meter. customers with more information to manage their energy Please note that smart meters offer a number of benefits usage, and enabling FPL to achieve operational efficiencies that are not available with the alternative, non-standard that help to keep bills low. In addition, they work with other meter, and future service enhancements may only be components on the grid to help us prevent outages and, available to customers with smart meters. when outages do occur, get the lights back on faster. BENEFITS AND FEATURES SMART METER NON-STANDARD METER Access to the Energy Dashboard,to view your energy use by the hour,day and month Convenience of remote meter reading—no estimated bills for hard-to-reach meters and no more waiting for someone to come to your home Hourly usage data to resolve billing questions more efficiently Faster connection and reconnection of electricity ✓ x Improved outage detection and faster restoration—often before you call.Ability to use this feature after major storms to restore power more efficiently. �.a it� � x a N, Ability to detect whether an outage is caused by our system V4e x or something within your home `Enrollment fee for non-standard meter service(proposed) None , $105 wf. 9$+ngB�FsiVAm,�..°C �`ba 'Monthly surcharge(proposed) None $16 Subject to approval by the Florida Public Service Commission. SR 27665 FPL. www.FPL.com Questions and Answers What type of alternative meter will you offer? I refused the smart meter but now I want it. The non-standard option would be a digital meter that does Can I get it installed without paying a fee? not communicate. Yes. Please call 1-800-871-5711 and we'll schedule the installation. Can I get an analog meter? The industry phased out the manufacturing of analog meters Are there any other terms and conditions for more than five years ago as more advanced technology opting Out? became available.As a result, analog meters are becoming The enrollment fee of$105 must be paid at the time of scarce. Digital meters have been FPL's standard of service enrollment in the opt-out program, regardless of the length since 2006.They do not contain any communication of time you remain in the program. equipment and will be used in the event an analog meter needs to be replaced. How can I start the process of opting out? After the PSC makes a decision on our proposal, customers Why must you charge a fee to opt out? will be able to enroll via a portal on the FPL web site or by A cost-based fee is the fairest way to allow FPL to offer this calling FPL's Care Center. If you have asked not to have the non-standard service to our customers who do not want smart meter installed, you should be on our"postponed" list, the new technology. The fees, subject to approval by the and we will communicate further with you once the PSC has Florida Public Service Commission, would cover the cost made its final decision. of maintaining multiple systems, processes, and staffing for For more information, please go to www.FPL.com/ reading the non-standard meters, as well as customer billing energysmart or call us using the number on your electric bill. and field support. It would be unfair to ask the vast majority of our customers The Florida Public Service Commission also provides to pay for the very small percentage who have asked for an helpful information at http://www.psc.state.fl.us/utilities/ exception to FPL's standard meter. electricgas/smartmeter/ What do the fees cover?: The customer charges include an enrollment fee of$105 and a monthly surcharge of$16.These fees cover the costs to: Set up and administer the opt-out option for each customer Modify the billing system Make changes to our outage management and restoration systems to address outage and restoration issues that need to be manually resolved Install a non-standard meter, if necessary Maintaining separate billing systems Manually read the meter every month. sw -/a 27665 Amnesty Requests Processed As of August 31, 2013 Prepared by Cindy Corrente and Beth Messersmith Date Name Location Amount Paid Amount Waived 4/11/2013 Richard Therien 092572 $1,656.28 $998.88- 4/24/2013 Vero 18 Developers Multiple $3,456.26 $3,346.54 April Totals $5,112.54 $4,345.42 5/9/2013 VB Three Oaks LLLP Multiple $205.56 $448.65 5/13/2013 SLV Millstone Multiple $204,847.68 $42,800.21 5/17/2013 Capstone Resdev LLC Multiple $9,100.90 $6,743.11 5/17/2013 PNC Bank Multiple $4,363.06 $957.19 May Totals $218,517.20 $50,949.16 6/4/2013 Tcoast Holdings LLC Multiple $2,638.84 $1,859.82 6/12/2013 Stearns Bank/Foxwood Multiple $56,078.36 $30,547.22 6/25/2013 Enclave Vero LLC Multiple $30,335.28 $27,595.94 June Totals $89,052.48 $60,002.98 July Totals $0.00 $0.00 8/7/2013 SLV Millstone Multiple $489.94 $41.31 8/26/2013 26th ST Properties LLC 082146 $696.44 $192.28 8/29/2013 Southern Classic Homes Multiple $10,014.50 $10,360.69 August Totals $11,200.88 $10,594.28 Totals to Date $323,883.10 $1251891.84 6 � c 9A .JEFFREY R. SMITH Clerk of Circuit Court and Comptroller 1801 27TH Street �LpRIpA Vero Beach, Florida 32961 -1028 Telephone (772) 226-1945 TO: HONORABLE BOARD OF COUNTY COMMISSIONERS DATE: September 5, 2013 SUBJECT: APPROVAL OF WARRANTS August 30, 2013 to September 5, 2013 FROM: DIANE BERNARDO - FINANCE DIRECTOR In compliance with Chapter 136.06, Florida Statutes, all warrants (checks and electronic payments) issued by the Board of County Commissioners are to be recorded in the Board minutes. Approval is requested for the attached list of warrants, issued by the Comptroller's office, for the time period of August 30, 2013 to September 5, 2013. Attachment: DB: MS 7 CHECKS WRITTEN CHECK NBR CK DATE VENDOR AMOUNT 302518 9/3/2013 ORANGE COUNTY HOUSING&C D 1,807.28 302519 9/3/2013 SANDY PINES LTD 342.00 302520 9/3/2013 ALL FLORIDA REALTY SERVICES INC 4,757.00 302521 9/3/2013 GERALD T CAPAK 260.00 302522 9/3/2013 CHERYL DOYLE 384.00 302523 9/3/2013 VERO BEACH EDGEWOOD PLACE(305-113) 658.00 302524 9/3/2013 GRACES LANDING LTD 8,200.00 302525 9/3/2013 MICHAEL JACKOWSKI 429.00 302526 9/3/2013 TERRY A LAWRENCE 77.00 302527 9/3/2013 LINDSEY GARDENS APARTMENTS 12,445.00 302528 9/3/2013 BRYAN D BLAIS 782.00 302529 9/3/2013 RIVER PARK ASSOCIATES 13,321.00 302530 9/3/2013 RICHARD C THERIEN 477.00 302531 9/3/2013 CREATIVE CHOICE HOMES XVI LTD 2,971.00 302532 9/3/2013 DAVID YORK 528.00 302533 9/3/2013 ST FRANCIS MANOR OF VERO BEACH 869.00 302534 9/3/2013 CITY OF VERO BEACH 6.00 302535 9/3/2013 TREASURE COAST HOMELESS SERVICES 2,556.00 302536 9/3/2013 FULCHINI ENTERPRISES INC 287.00 302537 9/3/2013 VENETIAN APARTMENTS OF VERO BEACH 874.00 302538 9/312013 14ERMOSA PROPERTIES LLC 308.00 302539 9/3/2013 PINNACLE GROVE LTD 6,852.00 302540 9/3/2013 VERO CLUB PARTNERS LTD 15,735.00 302541 9/3/2013 DAVID SPARKS 561.00 302542 9/3/2013 CRAIG MERRILL 1,365.00 302543 9/3/2013 CHRISTINE SALTER 511.00 302544 9/3/2013 HAGGERTY FAMILY LTD 307.00 302545 9/3/2013 THE PALMS AT VERO BEACH 14,015.00 302546 9/3/2013 FELLSMERE COMM ENRICHMENT PROGRAM INC 91.00 302547 9/3/2013 HENRY O SPEIGHT 645.00 302548 9/3/2013 DAVID CONDON 590.00 302549 9/3/2013 PAULA LANE 376.00 302550 9/3/2013 JOHN A CAPPELLO 418.00 302551 9/3/2013 TCG SONRISE II LLC 571.00 302552 9/3/2013 KARL LACHNITT 718.00 302553 9/3/2013 PELICAN ISLES LP 4,732.00 302554 9/3/2013 JOHN F BAER 1,728.00 302555 9/3/2013 SUNCOAST REALTY&RENTAL MGMT LLC 6,920.00 302556 9/3/2013 OAK RIVER PROPERTIES INC 741.00 302557 9/3/2013 MARILYN LEWIS 190.00 302558 9/3/2013 STEPHEN J SHORT SR 442.00 302559 9/3/2013 MICHAEL KANNER 619.00 302560 9/3/2013 AD&IN SERVICES INC 229.00 302561 9/3/2013 ANDRE DORAWA 657.00 302562 9/3/2013 RICHARD JOHN KELLER 706.00 302563 9/3/2013 ADINA GOLDMAN 459.00 302564 9/3/2013 INDIAN RIVER RDA LP 396.00 302565 9/3/2013 GEORGE THUYNS 607.00 302566 9/3/2013 STEVEN ROBERT HARTMAN 538.00 302567 9/3/2013 LAZY J LLC 399.00 302568 9/3/2013 STEPHANIE FOUNTAIN 273.00 302569 9/3/2013 SYLVIA MCNEILL 243.00 302570 9/3/2013 SKOKIE HOLDINGS INC 750.00 302571 9/3/2013 LILIAN N BEUTTELL 441.00 302572 9/3/2013 ROGER WINSLOW 503.00 302573 9/3/2013 TAMMY MEEKS 690.00 302574 9/3/2013 VINCENT PILEGGI 449.00 302575 9/3/2013 OSLO VALLEY PROPERTIES INC 734.00 1 8 CHECK NBR CK DATE VENDOR AMOUNT 302576 9/3/2013 VICKY L STANLEY 797.00 302577 9/3/2013 CORY J HOWELL 202.00 302578 9/3/2013 CHOICE RENTALS INC 670.00 302579 9/3/2013 WILLIAM JAMES STANGANELLI 394.00 302580 9/3/2013 THE CHARLES F FOWLER 1996 CHARITABLE UNITRUS 848.00 302581 9/3/2013 OSCEOLA COUNTY SECTION 8 682.76 302582 9/3/2013 WYNN OWLE 572.00 302583 9/3/2013 WILLIAM NEUWIRTH 633.00 302584 9/3/2013 ANTHONY ARROYO 308.00 302585 9/3/2013 BRIGITTE BALL 535.00 302586 9/3/2013 AHS HOLDINGS GROUP LLC 4,145.00 302587 9/3/2013 COUNTY OF VOLUSIA HVC PROGRAM 638.76 302588 9/3/2013 YVONNE KOUTSOFIOS 280.00 302589 9/3/2013 HOUSING AUTHORITY CITY OF ALLENTOWN 637.76 302590 9/3/2013 ALAN R TOKAR 649.00 302591 9/3/2013 2184 1ST PL SW LLC 722.00 302592 9/3/2013 VILLAS OF VERO BEACH 486.00 302593 9/3/2013 BRIAN E GALLAGHER 503.00 302594 9/3/2013 MANUEL V CAMACHO SR LLC 697.00 302595 9/3/2013 HOUSING AUTHORITY 719.76 302596 9/3/2013 ALCURT VERO BEACH LLC 0.00 302597 9/3/2013 FRANKLIN TODD&DEANA MARCHANT 539.00 302598 9/3/2013 MICHAEL STILES 485.00 302599 9/3/2013 JOYCE ANN KETLAR 465.00 302600 9/3/2013 BLTREJV3 PALM BEACH 833.00 302601 9/3/2013 CARROLL CAUDILL JR 433.00 302602 9/3/2013 ALL FLORIDA REALTY SERVICES INC 526.00 302603 9/3/2013 BRYAN D BLAIS 418.00 302604 9/3/2013 THE PALMS AT VERO BEACH 610.00 302605 9/3/2013 AHS HOLDINGS GROUP LLC 768.00 302606 9/5/2013 PORT CONSOLIDATED INC 27,432.53 302607 9/5/2013 JORDAN MOWER INC 343.72 302608 9/5/2013 ROBINSON EQUIPMENT COMPANY INC 394.70 302609 9/5/2013 RANGER CONSTRUCTION IND INC 166.98 302610 9/5/2013 VERO CHEMICAL DISTRIBUTORS INC 389.50 302611 9/5/2013 COPYCOINC 103.80 302612 9/5/2013 AT&T WIRELESS 1,330.85 302613 9/5/2013 COLD AIR DISTRIBUTORS WAREHOUSE 390.35 302614 9/5/2013 KELLY TRACTOR CO 337.18 302615 9/5/2013 MY RECEPTIONIST INC 322.78 302616 9/5/2013 DAILY COURIER SERVICE 1,002.00 302617 9/5/2013 MARK W HILL 19.00 302618 9/5/2013 PARKSON CORPORATION 321.50 302619 9/5/2013 HD SUPPLY WATERWORKS,LTD 2,801.62 302620 9/5/2013 VERO INDUSTRIAL SUPPLY INC 90.61 302621 9/5/2013 TIRESOLES OF BROWARD INC 2,604.74 302622 9/5/2013 FIRESTONE COMPLETE AUTO CARE 332.52 302623 9/5/2013 XEROX CORP SUPPLIES 1,032.06 302624 9/5/2013 GENERAL PART INC 1,508.86 302625 9/5/2013 GOODYEAR AUTO SERVICE CENTER 49.00 302626 9/5/2013 BAKER&TAYLOR INC 180.19 302627 9/5/2013 MIDWEST TAPE LLC 68.97 302628 9/5/2013 MID STATE MECHANICAL OF VERO BEACH INC 8,731.66 302629 9/5/2013 LOWES CO INC 1,040.87 302630 9/5/2013 CENGAGE LEARNING CORPORATION 25.00 302631 9/5/2013 INDIAN RIVER COUNTY HEALTH DEPT 165.74 302632 9/5/2013 CITY OF VERO BEACH 73,057.94 302633 9/5/2013 LAERDAL MEDICAL CORPORATION 486.00 302634 9/5/2013 AMERICAN WATER WORKS ASSOC 204.00 302635 9/5/2013 FLORIDA EAST COAST RAILWAY LLC 3,837.00 2 g CHECK NBR CK DATE VENDOR AMOUNT 302636 9/5/2013 JANITORIAL DEPOT OF AMERICA INC 346.70 302637 9/5/2013 TREASURE COAST HOMELESS SERVICES 1,154.78 302638 9/5/2013 RIVERSIDE ASSEMBLY OF GOD 150.00 302639 9/5/2013 TOTAL TRUCK PARTS INC 377.90 302640 9/5/2013 DUMONT COMPANY INC 302.00 302641 9/5/2013 INDIAN RIVER HABITAT 7,008.64 302642 9/5/2013 IRC CHAMBER OF COMMERCE 2,487.46 302643 9/5/2013 CALLAWAY GOLF SALES COMPANY 860.75 302644 9/5/2013 FLORIDA POWER AND LIGHT 7,767.05 302645 9/5/2013 HOLIDAY INN 133.64 302646 9/5/2013 GLOBAL GOLF SALES INC 180.21 302647 9/5/2013 JOSEPH A BAIRD 375.00 302648 9/5/2013 GREY HOUSE PUBLISHING 163.00 302649 9/5/2013 INSIGHT PUBLIC SECTOR 1,852.50 302650 9/5/2013 PETTY CASH 30.95 302651 9/5/2013 COMCAST 211.33 302652 9/5/2013 IDEA GARDEN ADVERTISING 150.00 302653 9/5/2013 FLORIDA LEGISLATURE 600.00 302654 9/5/2013 INDIAN RIVER COUNTY HOUSING AUTHORITY 300.00 302655 9/5/2013 INDIAN RIVER COUNTY HOUSING AUTHORITY 355.00 302656 9/5/2013 WINTER PARK PUBLIC LIBRARY 25.99 302657 9/5/2013 INDIAN RIVER PROJECT MANAGEMENT INC 994.59 302658 9/5/2013 PRO-CO INC 2,540.00 302659 9/5/2013 CELICO PARTNERSHIP 120.03 302660 9/5/2013 SHERWIN WILLIAMS CO 1,481.00 302661 9/5/2013 CENTRAL PUMP&SUPPLY INC 375.22 302662 9/5/2013 MICHAEL ZITO 203.93 302663 9/5/2013 GLOVER OIL COMPANY INC 2,673.18 302664 9/5/2013 JOHN DEERE LANDSCAPES 327.56 302665 9/5/2013 THEOLA D PERRY 500.00 302666 9/5/2013 1 ST FIRE& SECURITY INC 2,718.97 302667 9/5/2013 CONSOLIDATED ELECTRICAL DISTRIBUTORS INC 782.93 302668 9/5/2013 JENNIFER WEAVER 50.00 302669 9/5/2013 SAFETY COMPLIANCE SERVICES LLC 600.00 302670 9/5/2013 BENNETT AUTO SUPPLY INC 120.73 302671 9/5/2013 MARINCO BIOASSAY LABORATORY INC 2,510.00 302672 9/5/2013 VERO BEACH WINNELSON COMPANY INC 6,733.33 302673 9/5/2013 HELPING ANIMALS LIVE-OVERCOME 47.00 302674 9/5/2013 BETHEL FARMS LLLP 2,721.54 302675 9/5/2013 ALWAYS ON TIME ENTERPRISES INC 1,029.26 302676 9/5/2013 GUETTLER BROTHERS CONSTRUCTION LLC 513,870.48 302677 9/5/2013 TC XPERIENCE GUIDE 79.00 302678 9/5/2013 SAFETY SCHELL CORPORATION 1,064.58 302679 9/5/2013 DELRAY MOTORS 126.31 302680 9/5/2013 XYLEM WATER SOLUTION USA INC 404.82 302681 9/5/2013 STEPHENS PIPE&STEEL LLC 4,763.34 302682 9/5/2013 YP LLC 159.00 302683 9/5/2013 CHRISTOPHER BROWN 150.00 302684 9/5/2013 JOSHUA GHIZ 447.75 302685 9/5/2013 NEWSOM OIL COMPANY 354.00 302686 9/5/2013 GENERAL CHEMICAL PERFORMANCE LLC 5,093.02 302687 9/5/2013 ALCURT VERO BEACH LLC 3,044.00 302688 9/5/2013 LABOR READY SOUTHEAST INC 354.88 302689 9/5/2013 BRENT E SIMON PA 102,960.00 302690 9/5/2013 CARDINAL HEALTH 110 INC 164.84 302691 9/5/2013 PPG ARCHITECTURAL FINISHES INC 142.50 302692 9/5/2013 KELLIE P KIELBASA 140.00 302693 9/5/2013 KELLY LORRAINE HAMLIN 40.00 �r 302694 9/5/2013 MICHAEL SCHLITT SERVICES LLC 8,425.00 302695 9/5/2013 MARIANNE RIKER 50.00 3 10 CHECK NBR CK DATE VENDOR* AMOUNT 302696 9/5/2013 ELAINE&ALLAN DOBSON 50.00 302697 9/5/2013 HEARTWOOD 3 LLC 40,826.23 302698 9/5/2013 RICHARD C THERIEN 477.00 Grand Total: 1,002,056.91 4 1 ELECTRONIC PAYMENT - VISA CARD TRANS.NBR DATE VENDOR AMOUNT 1002342 8/30/2013 AT&T 15,307.42 1002343 8/30/2013 OFFICE DEPOT BSD CUSTOMER SVC 632.14 1002360 9/4/2013 EVERGLADES FARM EQUIPMENT CO INC 45.58 1002361 9/4/2013 INDIAN RIVER BATTERY 238.35 1002362 9/4/2013 INDIAN RIVER OXYGEN INC 60.50 1002363 9/4/2013 MIKES GARAGE&WRECKER SERVICE INC 55.00 1002364 9/4/2013 SMITH BROTHERS CONTRACTING EQUIP 898.33 1002365 9/4/2013 MEEKS PLUMBING INC 225.00 1002366 9/4/2013 ST LUCIE BATTERY&TIRE CO 144.00 1002367 9/4/2013 : RECORDED BOOKS LLC 198.00 1002368 9/4/2013 ARAMARK UNIFORM&CAREER APPAREL LLC 563.57 1002369 9/4/2013 SEBASTIAN OFFICE SUPPLY CO 11.01 1002370 9/4/2013 PRIDE ENTERPRISES 195.00 1002371 9/4/2013 MIDWEST MOTOR SUPPLY CO 327.97 1002372 9/4/2013 SOUTHERN JANITOR SUPPLY INC 359.31 1002373 9/4/2013 AUTO PARTNERS LLC 184.27 1002374 9/4/2013 L&L DISTRIBUTORS 1,073.25 1002375 9/4/2013 S &S AUTO PARTS 96.84 1002376 9/5/2013 AT&T 88.86 1002377 9/5/2013 OFFICE DEPOT BSD CUSTOMER SVC 608.36 1002378 9/5/2013 WASTE MANAGEMENT INC 2,678.73 1002379 9/5/2013 EVERGLADES FARM EQUIPMENT CO INC 1,188.24 1002380 9/5/2013 COMMUNICATIONS INTERNATIONAL 262.40 1002381 9/5/2013 NORTH SOUTH SUPPLY INC 62.03 1002382 9/5/2013 SAFETY PRODUCTS INC 183.34 1002383 9/5/2013 LIGHTSOURCE IMAGING SOLUTIONS LLC 250.25 1002384 9/5/2013 VERO LAWNMOWER CENTER INC 20.72 1002385 9/5/2013 ABCO GARAGE DOOR CO INC 1,276.80 1002386 9/5/2013 ALLIED UNIVERSAL CORP 10,974.15 1002387 9/5/2013 ARAMARK UNIFORM&CAREER APPAREL LLC 388.72 1002388 9/5/2013 COMMERCIAL ENERGY SPECIALISTS 1,394.43 1002389 9/5/2013 FERGUSON ENTERPRISES INC 4,191.34 1002390 9/5/2013 BARKER ELECTRIC,AIR CONDITIONING 391.00 1002391 9/5/2013 SHRIEVE CHEMICAL CO 4,214.89 1002392 9/5/2013 POLYDYNE INC 5,152.00 1002393 9/5/2013 CAPITAL OFFICE PRODUCTS 269.10 1002394 9/5/2013 S&S AUTO PARTS 170.17 Grand Total: 54,381.07 f 1 12 ELECTRONIC PAYMENTS - WIRE & ACH TRANS NBR DATE VENDOR AMOUNT 2569 8/30/2013 CDM SMITH INC 2,515.92 2570 8/30/2013 ICMA RET CORP 1,910.00 2571 8/30/2013 NACO/SOUTHEAST 21,803.09 2572 8/30/2013 ICMA RETIREMENT CORPORATION 10,979.54 2573 8/30/2013 NATIONWIDE SOLUTIONS RETIREMENT 305.31 2574 8/30/2013 FLORIDA LEAGUE OF CITIES, INC 5,172.39 2575 8/30/2013 IRC FIRE FIGHTERS ASSOC 6,270.00 2576 8/30/2013 FL SDU 6,180.83 2577 8/30/2013 US BANK 596,584.38 2578 8/30/2013 BANK OF NEW YORK 1,968,575.00 2579 8/30/2013 BANK OF NEW YORK 2,276,900.00 2580 8/30/2013 INDIAN RIVER COUNTY SHERIFF 2,964,036.48 2581 8/30/2013 CLERK OF CIRCUIT COURT 74,969.41 2582 8/30/2013 INDIAN RIVER COUNTY SUPERVISOR OF ELECTIONS 70,142.59 2583 9/3/2013 IRS-PAYROLL TAXES 355,658.91 2584 9/3/2013 AGENCY FOR HEALTH CARE ADMIN 13,173.89 2585 9/3/2013 SENIOR RESOURCE ASSOCIATION 227,054.52 2586 9/3/2013 ATLANTIC COASTAL LAND TITLE CO LLC 74,117.43 2587 9/4/2013 IRS-PAYROLL TAXES 31.94 2588 9/5/2013 COLLINS BROWN CALDWELL BARKETT& 51,277.47 Grand Total: 8,727,659.10 1 13 1�b David C . Nolte, ASA r INDIAN RIVER COUNTY PROPERTY APPRAISER * * WE ARE HERE TO SERVE YOU! 180027 th Street o Vero Beach, FL 32960 Date: September 10, 2013 To: Board of County Commissioners Through: Joseph Baird, County Administrator From: David C. Nolte, Property Appraiser Subject: Request for Authorization to Trade-In Vehicle for Purchase Background: The vehicle described below is being requested to trade-in for purchase of a new vehicle to provide for the needs of the Property Appraiser's Office. The Indian River County Policies & Procedures Capital Assets Section F allows for disposition of an asset through trade-in. Fleet# 601 Asset# 21949 Make/Model Chevy Blazer Year: 2004 Vin# 1 GNDT13X24K154234 Mileage: 74,051 Recommendations: It is recommended that the Board of County Commissioners allow for the trade-in of $2000.00 for vehicle in order to offset the purchase price of a new vehicle. Attachments: Indian River County Disposal of Excess Property Form Price Quote From Alan Jay Chevrolet Copy To: Diane Bernardo, Finance Director Raeanne Cone, Fixed Assets IL (772) 567-8000 E Fax: (772) 770-5087 httr)://www.ircpa.org 14 INDIAN RIVER COUNTY INTER-OFFICE MEMORANDUM TO: Raeanne Cone, Fixed Assets Management CT: Disposal of Excess Property F Check One: Surplus Transfer Trade-I x Non-Capital Missing/Stolen Asset Number: 21949 Fleet Number: 601 Asset Description: 2004 Chevy Blazer $20,935 Serial Number: 1 GNDT13X24K154234 Do you have possession of the asset? Yes x No If Lost/Missing has a police report been filed? Yes No If Yes, Please attach a copy of the police report. If No,state reason: Is the item functional? Yes x No Description of problems with item: Reason why item is excess: to offset purchase of new vehicle Does OMB need to review the transfer? Yes No x (maintenance impact) Department transferred to: Contact Person: Debbie Clemenzi Telephone Number: 772-226-1479 (The above contact information will aid Purchasing and Facilities Management in the process of equipment removal from departments) If asset will be replaced, please answer the following: Requisition or Purch se Order Number for replacement: Date Replacement Received 9/17/13 Approval /'/p-13 Supervisor/Dept Personnel Date Acoval Director/Assistant Director Date Approval Controller Date Approval Other Date OMB Manager Date Approved for: Surplus Transfer Trade-In Replacement Disposition Recorded: Fixed Assets Department Date Additional Comments: It is the disposing department's responsibility to keep the item until Facilities Management can pick it up. 00 NOT REMOVE PROPERTY FROM YOUR LOCATION WITHOUT PROPER AUTHORIZATION FOR DISPOSAL This form to be used for all property with or without an asset number assigned. Please attach a copy of this form securely to the item being disposed of. All other forms for transfer/disposal of property now obsolete. Revised:January 2010 (MI111 15 1 ( �--` Call Us first,for all of your Fleet Automotive,&Light Truck needs. PHONE(800)ALANJAY(252-6529) DIRECT 863-402-4234 WWW.ALANJAY.COM RM W&_—&17N6 003 U.S.27 South aii`" P.O.BOX 9200 < ebring,FL 33870 FAX 863-402-4221 r< Sebring,FL 33871-9200 QUICK QUOTE SHEET FOR VEHICLES SOLD UNDER THE FLORIDA SHERIFF'S ASSOCIATION CONTRACT PAGE 1 of 3 REQUESTING AGENCY: INDIAN RIVER PROPERTY APPRAISER ORIGINAL QUOTE DATE: REVISED QUOTE DATE: 9/9/2013 CONTACT PERSON: DIANA STAAR/DEBBIE CLEMENZI PHONE NUMBER: 772-226-1479 FAX NUMBER: e-mail: dstaaKtlircoa.oro/daclemenzi(Dircoa.ora MODEL: CK10703 FSA BID NUMBER'S 12-20-0905&12-10-0905 SPECIFICATION# 39 2013 CHEVROLET SILVERADO 1500 4X4 VVI PG# 721 BASE DISTRICT PRICE: $18,802.00 OPTION CODE# DESCRIPTION OPTION COST 50U 19C _ EXTERIOR COLOR WHITE W/EBONY INTERIOR.,,...<,.,«<..<..<,.<.,.<..<..,<,<,. Gr}�EIN��.E.l?4�Fl1EL<�O�'RS.,,,....,.r,<.,.,,,.,..,.<,,,,,,.«„ ,,,,,,,,,,,,,,,,,,,,,,,,<.,,. ............ 7�?O rO . < 5.3L FLEX FUEL V8,FACTORY RECEIVER,3:42 REAR AXLE,7 PIN WIRE HARNESS,DRAW BAR 2” < .< LMG Z82 BALL PIN&CLIP <�< $1,432.00 .................................................................................. ............,..,.,..6' ........................e—....... ,..,,<.<,•...,,,$149.00 Ii T MAN(jFACl'URER'S.Ib10DEE.UPGRADE PACKAGE «' ..,.,.<.I <............<.,.,. ..,...,.. .........................................<.<.,.....<.................•.,............,<.,.. ..,...,.,...,.<...,...,<...<. ........................... .......................................,.,.,.,...,........................ ...,. ....................... ....,.................,..........,............,............,.....•.............,...,.,.,...,...... .,,........................ ...,..<.................... 3GCPKSE78 DG365036.......,...........,........,................................,.,...... ,,................. ................<........, ................................,................................................................. ................... F69'66' OOS STOCKING FEE $395.00 PULSE ...........'.... THI'Ft61BRAKE UIGHT SAFELY FLASHER .. ..................................... ....... ................. $229.00 TEMP. ................. TEMPORARY TAG.............. ...................$25.60' ........................ ................................................................... .........................0 EXTENDED WARRANTY DECLINED $0.00 TOTAL OF OPTIONS: $12,220.00 TOTAL COST: $31,022.00 QTY 1 = $31,022.00 TRADE 2004 CHEVROLET BLAZER 1GNDT13X24K154234 ($2,000.00) TOTAL COST LESS TRADE IN: $29,022.00 Comments: PLEASE NOTE THIS VEHICLE IS ALREADY IN STOCK AND IS ALREADY EQUIPPED WITH THE ABOVE QUOTED EQUIPMENT.ALL STOCK ORDERS ARE ON A FIRST COME FIRST SERVE BASES.PLEASE CONTACT ME AS SOON AS POSSIBLE IF YOU WISH TO PURCHASE THE ABOVE QUOTED VEHICLE. Alan Jay Chevrolet Buick GMC Cadillac FEID#65-0211404 Alan Jay Ford'Lincoln Mercury,Inc. FEID#205996360 / Alan Jay Chrysler Dodge Jeep Ram FEID#26-4540672 Alan Jay Import Center,Inc.dlbla Alan Jay Toyota FEID#59-3533026 I Alan Jay Nissan,Inc.FEID#76-0833978 VEHICLE QUOTED BY: Cheryl Chavis,Fleet Assistant Chelyl.Chavis(@,alaniay.com '7 Want to be Your Fleet Provider" I appreciate the opportunity to submit this quotation.Please review it carefully. IF there are any errors or changes,please feel free to contact me at any time. I am always happy to be of assistance QUOTE SHEET INDIAN RIVER OOS 16 U L-/ 01/1 Indian River County, Florida �- Memorandum TO: Joseph A. Baird, County Admmistrat THRU: Jason Brown, Director, OMB FROM: Beth Martin, Risk Manage DATE: September 9, 2013 SUBJECT: Mediated Settlement; Bruce Endres It is requested that the Board of County Commissioners consider the following Consent Agenda item at their September 17, 2013 regular meeting. Background Bruce Endres, a former Utility Services employee, has workers' compensation claims for injuries December 27, 1989, January 12, 2005 and March 25, 2008. The first two claims resulted from motor vehicle collisions. The third was a slip in mud. Multiple injuries were incurred and extensive medical care has been provided and will continue into the future. To date, $308,173.89 has been paid on these claims. The proposed settlement of $327,706.44 includes $175,000.00 for Mr. Endres, $105,176.51 Medicare Set Aside to cover future medical costs, $42,776.47 statutory attorney's fees and $4,753.46 in costs. The settlement costs will be allocated to the various excess insurance carriers involved for the dates of accident and some minimal recovery may be possible for the County. Recommendation On September 6, 2013 the County's Claims Review Committee consisting of the County Administrator, County Attorney, OMB Director, Utility Services Director and Risk Manager with advice from Paul Westcott, defense counsel, approved the mediated settlement of $327,706.44. In keeping with administrative policy, staff now requests Board approval of this settlement. Payment will be made from the Self Insurance Fund. If additional information is needed, please contact Beth Martin, Risk Manager, at Extension 1287. APPROVED FOR AGENDA: �- oseph A. Baird, County Administrator Indian River CountyA ed Date September 17, 2013 Administration Legal (fir Budget Risk Management Department 17 TZu is to certify that Wiliam 1. qVoruzzi t is hereby presented this R,etirementAward for outstanding peifonnance and faitfifulservice to Indian River County Ooardof County Commissioners �a a For nineteen years of service ®n this 26th da o Se temder f y f p 2013 r E Christopher R Mor; (FE Joseph E. Ekscher Director offt6Cu`Works 0oard of County Commissioner Chairman C 4 k 1 C } i rill!ilillRoi"- 4 1` 0LLAMATION , r HONORING WILLIAM J. MOR UZZI ON HIS RETIREMENT FROM INDIAN RIVER COUNTY BOARD OF CoUNTYCOMMISSIONERS DEPARTMENT OF GENERAL SER VIm PARKS DIVISION 9'7IEREAS, William J. Moruzzi is retiring from Indian River County effective September 26, 2013, and 3 ROEREAS, William J. Moruzzi began his career on April 25, 1994, as a Maintenance Worker L He was promoted to Maintenance Worker H on July 28, 1995, and to Maintenance Worker III on April 4, 1997. On December 26 1997 , he was promoted to the position of Foreman, and on May 14, 2010, William was promoted to Special Projects Foreman and held that position until his retirement;and WHEREAS, William J. Moruzzi was responsible for maintenance and repair of all.- Parks facilities and served as the division safety representative. He served in that capacity with the utmostprofessionalism;and WHEREAS, William J. Moruzzi served this County and the Public with distinction and seNessness. During his nineteen years of service, he was dedicated, and his work was greatly appreciated by the employer, citizens, and co-workers alike, and NOW, THEREFORE, BE IT PROCLAIMED BY THE BOARD OF COUNTY COMMISSIONERS OF INDL4N RIVER COUNTY, FLORIDA, that the Board applauds William J. Moruzzi's efforts on behalf of the County, and the Board wishes to express their appreciation for the dedicated service he has given to Indian River County for the last nineteen years; and BE IT FURTHER PROCLAIMED that the Board of County Commissioners and staff t extend William J Aloruzzi heart elt wi g � f shes for success in his future endeavors. Adopted this 17th day of September, 2013. BOARD OF COUNTY COMMISSIONERS � INDIAN RIVER COUNTY, FLORIDA e p � 5 i Joseph E. Flescher, Chairman t This is to certify that Susan Forsythe is hereby presented this W girement.ward for outstanding performance and faithfufservice to Indian liver County Board of County Commissioners For twenty years o service .f On this 26th day of September 2013 r 1 �U Christopher R. �Wora, TE Joseph E. Aescher Director of 1�'u6Cu`Works Ooard of County Commissioner, Chairman a PR O CLAMA TION k HONORING SUSAN FORSYTHE ONHER RETIREMENT FROM INDIAN RIVER COUNTY BOARD OF COUNTY COMMISSIONERS DEPARTMENT OF PUB-TIC WOR..K��'I IAD AND BRIDGE DIVISION WHEREAS, Susan Forsythe retired from Indian River County Road and Bridge Division �A effective September 26, 2013; and WHEREAS, Susan Forsythe began her employment with Indian River County Road and Bridge on May 17, 1993, as a Staff Assistant III and she continued in that capacity until her retirement,and ` WHEREAS Susan Forsythe has served this County and the Public with distinction and selflessness. During her twenty years of service, she was dedicated and her work was greatly appreciated by the employer and co-workers alike;and NOW, THEREFORE, BE IT PROCLAIMED BY THE BOARD OF COUNTY COMMISSIONERS OF INDL41V RIDER COUNTY, FLORIDA, that the Board applauds Susan Forsythe's efforts on behalf of the County, and the Board wishes to express their appreciation for the dedicated service she has given to Indian River County for the last twenty years; and ; - BE IT FURTHER PROCLAIMED that the Board of County Commissioners and staff extend heartfelt wishes for success in her future endeavors! Adopted this 17th day of September 2013. {: BOARD OF COUNTY COMMISSIONERS °F F` INDIAN RIVER COUNTY, FLORIDA l Joseph E. Flescher, Chairman f ZZs is to certif that B j ,noel Sel h p is hereby presented this Y Retirement Award for outstanding► performance and faitfifulservice to Indian liver County (Boardof County Comm* .f r For thirty-two years of service On this 30th day of Septem6er 2013 i i F� f f 4 k t. \\'`I john Joseph E. TFlescher f Director o Emer 9enzy Services (Boarcl'of County Commissioner, Chairman 7 lijoill PR®CLAMA TION HONORING JOEL SELPH ON HIS RETIREMENT FROM i INDIAN RIVER COUNTY BOARD OF COUNTY COMMISSIONERS 3 DEPAR TMENT OF EMER GENCY SER VICES/FIRE RESCUE WHEREAS Joel Selph refired from Indian River County Fire Rescue effective September 30, 2013; and WHEREAS, Joel Selph began his firefighting career with the City of Vero Beach on October S, 1981, as a Firefighter. He became a Firefighter/EMT in May of 1983. On December 11, 1987, he was promoted to Engineer with Indian River County Fire Rescue. This is the capacity he held until his retirement; and NOW, THEREFORE, BE IT PROCLAIMED BY THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, that the Board applauds Joel Selph's efforts on behalf of the County, and the Board wishes to express their appreciation for the dedicated service he has given to Indian River County for the last thirty-two years; and t BE IT FURTHER PROCLAIMED that the Board of County Commissioners and staff extend heartfelt wishes for success in his future endeavors Adopted this 17th day of September 2013. i i BOARD OF COUNTY COMMISSIONERS 1 f INDIAN RIVER COUNTY, FLORIDA { Joseph E. 'FYescher, Chairmm 1 o � •=F-1'+eu..+.urw+vi a^d!::?-..:+i?.rt.?._-..-___:_-.-._._.. e_ _ -_.mac:._- . ....- ,- �. - .^-.,..,e '•M �x v:..... -.,`-•_iF5�u.�s_`- 6r ��giVE�p G Office of the 4 y INDIAN RIVER COUNTY Z . ADMINISTRATOR LORD Joseph A. Baird, County Administrator Michael C. Zito, Assistant County Administrator MEMORANDUM TO: Members of the Board of County Commissioners FROM: Joseph A. Baird County Administrator DATE: September 12, 2013 SUBJECT: Proposed Raises for Non-Bargaining Unit Employees DESCRIPTION: Included in the 2013/2014 Proposed Budget is a 3% cost of living increase for Board of County Commission County employees. Cost of living raises have not been given to County employees since October of 2007. During the last six years, employees have had increases in their health insurance cost share as well as a deduction of 3% of their pay as required by the State for contribution into the Florida Retirement System. I recommend that the non-bargaining unit employees be granted their raise effective the first full pay period of the 2013/2014 Fiscal Year (effective October 4, 2013). This recommendation is contingent upon the final approval of the 2013/2014 budget at the final budget hearing of September 18, 2013. The cost of this implementation is $476,710. Staff is currently in the process of negotiating labor contracts with the bargaining unit employees; raises for bargaining unit employees are part of the negotiation process. RECOMMENDATION: Staff recommends the Board of County Commission authorize implementation of the 3% cost of living increase effective October 4th, 2013 for the Board of County Commission non-bargaining unit employees contingent upon approval at the final budget hearing of September 18, 2013. }` APPROV AGENDA ITEM Indian River Co( ved Date Administrator BY: r7 • ?`�' Legal FOR: S ember 7, 2013 24 CONSENT AGENDA INDIAN RIVER COUNTY, FLORIDA MEMORANDUM TO: Honorable Board of County Commissioners THROUGH: Joseph A.Baird, County Administrator THROUGH: John King,Director Department of Emer nc Services FROM: Maria Resto, REP/Communications System Manage"�__ Date: August 19,2013 SUBJECT: Approval of Renewal of the 800 MHz Communications System T_nfrastructure Maintenance Contract with Communications International, Inc. It is respectfully requested that the information contained herein be given formal consideration by the Board of County Commissioners at the next scheduled meeting. DESCRIPTION AND CONDITIONS: The 800 MHz communications backbone/infrastructure equipment is an essential component necessary for the operation of the E911 dispatch center and the county and municipal field staff. On March 1, 2011, the Board designated Communications International as the County's Sole Source Provider for the 800 MHz Communications System Service. To guarantee continuity of essential services the County requires Communications International to have certified service technicians available twenty-four (24) hours a day for immediate repairs. Communications International is the only regional vendor qualified to perform the maintenance and repairs. The approved contract for FY-2010/2011 (Contract Number CII-10-146) provided for renewal or extension of the contract in one(1)year increments for a total of five(5) years upon mutual consent of the parties. The terms and conditions of the agreement will remain the same during this contract year. The proposed FY- 2013/2014 renewal contract for the communication system backbone infrastructure maintenance totals $292,687.68. The proposed contract includes the costs associated with the equipment uXgrade, maintenance and operations of the new communications tower located at 7305 4 Street (Egret Marsh Tower). The proposed contract shows an increase in cost due to the expiration of the one year warranty of the system upgrade equipment and the South ILUrban Consumer Price Index(CPI) adjustment. 25 FUNDING: The South Urban Region CPI is used to annually adjust the cost of the maintenance and service agreement. The CPI adjusted contract for FY-2013/2014 is for $292, 687.68 and is to be paid through monthly invoices. FY-2012/2013 Maintenance Agreement $223,850.86 FY-2013/2014 Proposed Maintenance Agreement $292, 687.68 Increase/Decrease: + $68,836.82 (Due to new tower maintenance, CPI adjustment and expiration of equipment's one year warranty) Funding for the communications service agreement is a planned expenditure and is included in the FY-2013/2014 Communications/Emergency Services(001-107)budget in the General Fund. Bud et: 00110719-034690 Amount of Contract: $292,687.68 RECOMMENDATION: Staff recommends the Board to approve the renewal of the 800 MHz Communications system Master Service Agreement with Communications International Inc. ATTACHMENTS: Master Service Agreement(Contract Number CII-10-146) Backbone FY 2013-2014 Maintenance Cost Summary CPI Calculation Letter Harris Sole Source Letter APPROVED FOR AGENDA Indian River Co. Aq praVed Date KR For: September 17, 2013 L1910 _tQ fBudget I t i3 BY• !'! Dept. Josepfl A.Baird eek""g` _o County Administrator General Svcs. 26 C OMMUNICATIONS INTERNATIONAL, INC. 4450 US Highway 1 ♦ Vero Beach,Florida 32967♦ Telephone:(772)569-5355 ♦ Fax:(772)567-2292 October 20,2009 Jason E.Brown,Director Management and Budget 1801 27d,Street Building A Ref: Indian River County Radio Maintenance Contract No.CII-05-818 Dear Mr.Brown: A problem exist with the referenced contract in paragraph 3.0 which has to do with the formula used to determine the Consumer Price Index(CPI)in calculaling the annual rate increase and/or decrease. CII would like to propose a change to the verbiage in the existing contract with intent to remove any ambiguity and provide a predictable CPI for our contract in the early part of each year. This will allow Indian River County to budget the maintenance contract in preparation for the upcoming year. The present contract language is: The basis for this extension will be the consumer price index(CPI)for all urban consumers of the Bureau of Labor Statistics South Urban most recent publication prior to contract renewal. The adjustment factor used to create price adjustment up or down for each unit price proposed is as follows: Previous 12 month CPI-U South Urban =CPI Adjustment Current year CPI-U South Urban Proposed contract language: Use the Bureau of Labor Statistics webb site him://www.bis.i!Oy/cRi/home.htm 1. Select the"South Urban"region of the U.S.map. 2. Select the"More Formatting Options" 3. Select the"12 months Percent Change" 4. Select"Retrieve Data" 5. Scroll down to the current year and select the"Feb"number 6. This number will be used as a multiplier for the recent year total of the maintenance contract This percent number is a 12 month percent change for the"South Urban'over the last 12 months as reflected in February. Please call me to discuss this matter should you desire. If you are in agreement let me know and we will issue an amendment to the referenced contract. Sincerely, Robert Wm Stork Owner/CEO 27 HARRIS CORPORATION RF Communicatons DiWalon 1034 Old Spanish Trall,Sine So =HAEL D."MlKV SOYET Slidell,LA 74458 Re9lonaiS-"M-agm phone1-985718.3125 Soullwnt Region fax 1-DW7183128 coWar 1-985774-7804 MdVel.boyetwarris.conr www.hards_com February 4, 2011 Subject: Communications International,Inc Communications International, Inc. (CII) is a premier member of Harris' indirect sales channel and is the exclusive Harris Authorized Service Center for the Indian River County area. Of has been a Harris partner for over 30 years and is by far the largest Network Service Provider for Harris in the eastern United States and implements and maintains many of Harris' systems across the country including York County, PA, Clark County/Las Vegas, NV, and the State of Florida. As such, CII engineers work closely and train alongside Harris engineers and technical staff on the design, staging, maintenance and support of new technology.This well-established relationship assures our Customers'system maintenance needs gets attention from all areas of the team, software engineers, field engineers, technicians and program management. CII is headquartered in Vero Beach, FL and is an employee owned company with 12 locations and over 150 employees including certified engineers, senior technicians, program managers, and subject matter experts. CII specializes in complete wireless communication systems and has the unique quality of having experienced staff knowledge in both Radio Communications and IT technologies. C11 has the ability to integrate multiple types of communication platforms. Sincerely, f MichaeltBoyet, RSM Enclosure: 28 ORIGINAL MMUNICATIONS INTERNATIONAL, INC. 4450 US I + Vero Beach,Florida 32967 a Telephone:(172)559-5355 + Fax:(772)567-2292 MASTER SERVICE AGREEMENT Contract Number CII-10-146 This Contract is entered into by and between Communications International, Inc., located at 4450 U.S. Highway 1, Vero Beach, Florida 32967(""CII"),and Indian River County Board of Commissioners,located at 1801 27*Street(the"Customer"),on the 1" day of October 2010,(the"Effective Date"). WHEREAS, CII currently provides maintenance services for two-wayradio—communications_systems_and_othex—ekctronic equipment; WHEREAS,the Customer desires to contract the repair and maintenance of certain two-way radio equipment and other electronic equipment as described herein; WfMREAS, the parties desire to establish terms, conditions and pricing under which the particular equipment will be maintained-, and WHEREAS,the Parties hereby desire to enter into this Contract to set forth,in writing,their respective rights,duties and obligations hereunder. NOW,THEREFORE, for and in consideration of the mutual promises herein contained and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged and confessed,the Parties agree as follows: 1. DEFINITIONS A. Parties—shall mean,collectively,CII and the Customer. B. Services —shall mean those services to be provided by CIT to the Customer pursuant to this Contract,but not limited to maintenance,repair,replacement,labor and testing. C. Contract—shall mean this document along with all documents attached hereto and incorporated herein by reference. D. Terminal Equipment— shall mean vehicular mounted radios, personal portable radios, portable radio desk chargers and basic compact vehicular chargers and as otherwise specifically described as Terminal Equipment for maintenance in this Contract. E. Fixed Equipment— shall mean site repeater stations and associated equipment;multi-site coordinator, console electronic equipment, radio control stations and as otherwise specifically described as Fixed Equipment for maintenance in this Contract. F. Other Equipment—shall mean any other electronic equipment that is listed in this Contract and defined herein. G. Demand Services—shall mean service that is requested which is not included in the fixed fee arrangement in this Contract. H. Normal Working Hours —shall mean 8:00 am until 5:00 pm, local time,Monday through Friday, excluding Federal and State Holidays("Business Days"),unless otherwise defined. I. Emergency Services - shall mean services that are available by CII twenty-four(24)hours per day;seven days per week, including Federal and State Holidays. Page i of 13 29 ORIGINAL 2. SCOPE OF CONTRACT CII agrees to maintain the ability to provide the services set forth in Exhibit A of this Contract and to provide the services described herein, including Demand Services. The Customer agrees to purchase Demand Services from CII, as needed, in accordance with Exhibit C of this Contract. 3. TERM OF CONTRACT A. The term of this Contract shall be for a period of one(1)year(s)(the"Term")and shall automatically renew at the end of the Term,unless m either party notifies the other party, in writing, at least ninety(90)days prior to expiration of this Contract (the"Renewal Notice")or(11)in the event CII proposes new terms,conditions, or pricing("New Terms%such New Terns are not accepted by the Customer in the Renewal Notice. There shall be no more than four(4)renewals to this contract. B.This contract will be adjusted each year based on the Consumer Price Index(CPI). Use the Bureau of Labor Statistics web site (http:1\www.bls.govlcpv'homehtd): 1. Select the"South Urban region of the U.S.Map. 2. Select the"More Formatting Options" 3. Select the"12 months Percent Change 4. Select"Retrieve Data" 5. Scroll down to the current year and select the"Feb"number 6. This number will be used as a multiplier for the recent year total of the maintenance contract The percent number is a 12 month percent change for the"South Urban"over the last 12 months as reflected in February. 4. PRICES AND TERMS OF PAYMENT A_ The prices to be charged for the regular routine maintenance Services are as set forth in Exhibit B. B. The prices to be charged for the Demand Services and Professional Services areas set forth in Exhibit C. C. All pricing discounts on both hardware and software,including all vendor equipment offered by CII are set forth in Exhibit D. D. Payment for Services for monthly maintenance,as outlined in Exhibit B of this Contract,is due in advance and payable in full forty-five(45)days after receipt of invoice.Invoices shall be submitted to the Customer on a monthly basis_ B. Payment for all Demand Services,Professional Services and purchase of all products and/or equipment is due in full forty- five(45)days after receipt of invoice.Invoices shall be submitted to the Customer as the work is completed. 5. EXTRA CHARGES No extra charges of any kind will be allowed unless specifically agreed to in writing by both Parties. 6. SERVICES A. Installation,removal or reinstallation of equipment, shall be performed by CII,following reasonable notice to the Customer at the rates listed in Exhibit C and at a time agreed to by both Parties. B. Items that are not covered under Services for maintenance in Exhibit B, such as speaker microphones and Enhanced Vehicular Chargers, will be repaired and/or replaced as Demand Services and will be charged at the prices set forth in Exhibit C. C. In addition to the Services specified in this Contract,the Customer may order other work to be provided by CII,including specially designed work or services otherwise not covered by this Contract("Special Requirements Order'. Within ten(1o) business days of receipt of a Special Requirements Order,CII will furnish the Customer with a written proposal to fill such Special Requirements Order,including price and delivery tune.The Customer may accept or reject any such proposal with Page 2 of 13 30 ORIGP4AL ten (10) Business Days of receipt Any proposal not specifically accepted will be deemed rejected on the eleventh(11,11) Business Day after receipt D. Purchase orders issued in compliance with this Contract,other than Special Requirements Orders,shall be deemed accepted upon receipt by CII. Special Requirement Orders shall be deemed accepted by CII upon receipt of the Customer's acceptance of CH's proposal. E. Unless otherwise specifically agreed between CII and the Customer,in writing,the terms and conditions of this Contract shall take precedence over any accepted purchase order issued after the date of this Contract,in accordance with Section 15 of this Contract. F. All qualified Terminal Equipment in the Customer's inventory must be listed in Exhibit B to be covered under this Contract. G. Te ninal Equipment shall be delivered to, and maintenance performed at, a CII facility during Normal Working Hours. If Terminal Equipment is shipped to the CII facility for repair,the return shipping charges shall be billable to the Customer. Emergency Service on Terminal Equipment, if requested, will be performed and will be charged at the prices set forth in Exhibit C. H. Any Terminal Equipment found to be non-working or incapable of meeting specifications during performance of the first Preventative Maintenance effort will be omitted from inventory on Exhibit B until the Terminal Equipment is brought up to specification at the Customer's expense. Terminal Equipment that is designed to operate in chemically volatile or explosive atmospheres or�heeu immersed in water(e.g.Immersion ox Intrinsically Safe radios)are not r-overe-d by this Cur_rrrayt. 7. PREVENTIVE MA 17ENANCE CII will annually perform verification on Terminal Equipment covered by this Contract to validate factory specifications and correct any deficiencies found("Preventative Maintenance"). Copies of service records will be available to the Customer upon request. 8. DATABASE REPROGRANEVHNG Annual mobile radio software updates will be provided by CII during annual Preventative Maintenance_ The LID reprogramming changes will be provided periodically,upon request,at no cost to the Customer. 9. ADDTITONS AND DELETIONS A. The quantity of Terminal Equipment units to be maintained and/or serviced may be added to,or removed from,this Contract while the Contract is in force. New Terminal Equipment units purchased in any given budget year of the Customer may be added to the Contract immediately following the expiration date of the manufacturer's warranty. A letter of authorization from the Customer is required to add to or remove EQUIPMENT from Exhibit B. Such Terminal Equipment must be identified by individual LID numbers,serial numbers and property ID numbers. B. Charges for Terminal Equipment added or removed in a particular month will be added to, or dropped from,the amount charged to the Customer the following month. 10. RESPONSE TIME The estimated time of repair of Terminal Equipment delivered to CII's local facility is three(3)to seven(7)Business Days. It. FORCE MAJEURE CII will not be considered in default or liable for any delay or failure to perform its obligations under this Contract if such delay or failure arises directly or indirectly out of an act of nature, war, labor strikes, lockouts, trade disputes, fires, quarantine restrictions,governmental action or by causes beyond the reasonable control of CII. In such event,any obligation of CII under this Contract will be postponed until the cause underlying the Force Majeure ceases to exist and such postponement or delay will not be held against CII. CII shall immediately notify the Customer verbally and in writing if a Force Majeure event delays performance and shall state the revised date for performance. Page 3 of 13 M 31 ORIGINAL 12. INDEMNIFICATION To the extent allowable by law,CII shall indemnify and save harmless the Customer from any and all Iiability,claims,damages, losses or expenses, including attorney's fees, arising out of or resulting from the performance of its work under this Contract, where such claim, damage,loss,or expense is directly caused by the negligence or intentional wrongful act or omission of CII,its agents,employees,or any of its subcontractors,in connection with or pursuant to this Contract. 13. LIMITATION OF LIABILITY The liability of CII pursuant to Section 12 shall not exceed the greater of an aggregate limit of$5,000,000 or the amount actually paid by the Customer to CII under this Contract,regardless of the legal theory under which such liability is imposed. 14. INSURANCE A. Within thirty (30) days of the execution of this Contract, CII shall famish the Customer with certificates of insurance showing that CII carries Automobile Insurance and General Liability Insurance in an amount not less than One Million Dollars ($1,000,000) per occurrence and Workmen's Compensation Insurance sufficient to satisfy state law requirements. The certificates of insurance shall also provide that at least thirty(30)days notice in writing shall be given to the Customer of any cancellation or reduction of coverage before such coverage is cancelled or reduced_ B. The Customer shall be named as an additional insured part`; on the policies obtained by CII pursuant to this Section. CII shall not be relieved of any obligation of indemnification pursuant to this Contract by reason of its failure to secure and maintain insurance as required by this Section. 15. CANCELLATION This Contract may be terminated by either party,with or without cause,upon not less than ninety(90)days notice, in writing,by overnight delivery,personal delivery or registered mail return receipt requested to the other parry. Such notice shall be effective upon receipt. 16. ENTIRE CONTRACT AND MODIFICATION This Contract and the attachments hereto and made a part hereof sets forth the entire agreement of the Parties with respect to the subject matter hereof and supersedes and merges all prior agreements and understandings. No amendment, modification or waiver of any provisions of this Contract or consent to any departure therefrom shall be effective unless in writing and signed by duly authorized officers of both Parties. AUTHORIZED SIGNATURE—CONTRACT NUMBER CII-10-146 IN WITNESS HEREOF, Communications International, Inc. and the Customer have caused this Contract to be signed as of the Effective Date set forth above. COMMUNT4CATIONS INTERNATIONAL INC. INDIAN RIVER COUNTY BOARD OF COMMISSIONERS By: By: rb "�OMMlssf, r r Title: �� Title: Chairman Name: c Name: Bob Solari ' e �' r�� G1V p� March 1. 2011 Date:APPROVED Date: o° APPROVED TO FORM Attest- J.K. •t 10pop' r'Y 6tA �E�I��t"-4 •.f-�l�l�>�P`��1�4 � /:-ISTAN- COU{'cTYATTORK EY y° Lam, a� Cierla tiiifvAd ninistrator p 32 Contract Number CII-10-146 EXIIII]IBIT "A" SCOPE OF WORK During the term of the Contract, CII agrees(i)to provide the Customer with repair,maintenance sex-vices and parts to maintain the Customer's radio equipment as set forth herein and(ii)to provide the products and services as described in Exhibit A and B at the prices set forth in Exhibits B and C. 1. Conditions of Service CII shall supply staffing, supervision, labor, service facilities, repair parts, test equipment and supplies necessary to meet the service requirements stated herein. 2. Terminal Equipment Maintenance 3. Fixed Equipment Maintenance A. Emergency Service shall be provided by CII for Fixed Equipment Maintenance and CII will respond within two(2)hours of the Customer's request for Emergency Service. B CII shall not be liable for any costs incurred for repair and/or replacement of any Fixed Equipment that becomes inoperative due to user or third party negligence, installation or removal; liquid intrusion; lightening damage or Acts of God. Any component parts replaced under this Section shall be returned to Customer for inspection. C. CII shall not be liable for any costs incurred for correcting,repairing or replacing infrastructure or data corruption caused by(i). improper operations of Customer or any third party or(ii)failure of Associated Systems. "Associated Systems"are defined as any equipment used in the operation of the Customer's Fixed Equipment or Terminal Equipment that is not maintained by CL 4. Preventative Maintenance CII will annually perform verification on Terminal Equipment covered by this Contract to validate factory specifications and will correct any deficiencies found. S. General All services provided under this Contract are only applicable to the Terminal Eqnipment,Fixed Equipment and Other Equipment listed in Exhibit"B". Page 5 of 13 33 COMMUNICATIONS INTERNATIONAL September 4, 2013 Indian River County Board of County Commissioners 1801 27h Street Vero Beach,FL 32960 Ref: Contract No. CII-10-146 Dear Customer: The Contract referenced above will automatically renew on October 1, 2013, per Paragraph 3 of the Contract.Either Party may terminate the Contract with a ninety(90)day written notice to the other Party. As of today's date, notice of termination has not been received by Communications International ("Ci"). Accordingly, Ci hereby presents this "Renewal Notice" to the Indian River County Board of County Commissioners for its review and signature. Ci will continue to provide services to the Indian River County Board of County Commissioners for the communications equipment listed in the attached "Exhibit B" for the renewal term of the Contract, from October 1, 2013 through September 30, 2014, for the total amounts listed in said Exhibit. By signing below, each Party indicates its approval of this Renewal Notice for Contract No. CII-10-146, including the renewal term and the pricing listed herein. COMMUNICATIONS INTERNATIONAL, INDIAN RIVER COUNTY BOARD OF INC. COUNTY COMMISSIONERS Jan S. Exec tive V' e President Date: L?/y / /,3 Date: APPROVED Attest; Jeffrey R. Smith, Clerk of APPROVED AS TO FORM Court and Comptroller a- , �' Sat, ANIS LEGAL SUFaIN— t ounty Administrator i3Y - By,- _- WILLIAM K.DEBRAAL Deputy Clerk DEPUTY COUNTY ATTORNEY 4450 US Highway 1 I Vero Beach,FL 32967 I p 1.888.ask.4cii p 772.569.5355 I ask4d.com 34 Maintenance Cost Summary Cost Summary for Oct-Nov 2013 2 months Monthly Totals South Tower Site $ 4,221.80 Simulcast Control Point $ 1,501.33 North Tower Site $ 3,631.10 Fellsmere Tower Site $ 1,942.17 Dispatch Equipment $ 5,360.42 Hobart Tower Site $ 1,195.47 Egret Marsh Site 1 st year $ 873.75 Fuel Adjustment $ 75.00 Total Monthly Maintenance for Sites: $ 18,801.04 Total Oct-Nov Maintenance: $37,602.08 Cost Summary for Dec-Sept 2013 10 months Monthly Totals South Tower Site $ 5,088.34 Simulcast Control Point $ 3,305.92 North Tower Site $ 4j417.28 Fellsmere Tower Site $ 2,571.99 Dispatch Equipment $ 5,360.42 Hobart Tower Site $ 1,195.47 Egret Marsh Site 1st year $ 3,494.14 Fuel Adjustment $ 75.00 Total Monthly Maintenance for Sites: $ 25,508.56 Total Dec-Sept Maintenance: $255,085.60 Total 2013-2014 Maintenance $292,687.68 35 CONSENT .. INDIAN RIVER COUNTY, FLORIDA MEMORANDUM TO: Honorable Board of County Commissioners THROUGH: Joseph A. Baird, County Administrator FROM: John King, Director Department of Emer nc Services DATE: September 9, 2013 SUBJECT: Invitation from John's Island Golf Club for Staff to Participate in a"Public Safety Day" Golf Outing It is respectfully requested that the information contained herein be given formal consideration by the Board of County Commissioners at the next scheduled meeting. DESCRIPTION AND CONDITIONS: John's Island Club General Manager Brian Kroh has extended an invitation to the Emergency Services staff to attend the annual"Public Safety Day"scheduled for October 6,2013. The inaugural golf outing was an expression of appreciation for assistance in suppressing a fire at John's Island West Clubhouse in 1990. Since that time,John's Island Club sponsors an annual public safety day for all county and municipal public safety agencies, including paramedics, firefighters, law enforcement officers, dispatchers, and administrative staff. Chapter 104.06 (5)(b)(8) of the County Code allows units of county employees to participate in "Local outings...with prior approval of the Board of County Commissioners..." Emergency Services employees have participated in the annual outings for many years after receiving approval from the Board. FUNDING: There are no funding requirements for this item. RECOMMENDATION: Staff respectfully requests favorable consideration by the Board regarding the invitation from John's Island Club for Emergency Services staff to participate in the golf outing. 36 ATTACHMENTS: Invitation letter dated September 3, 2013, from Brian Kroh, John's Island Club General Manager APPROVED FOR AGENDA Indian River Cu. AW Date a t3 FOR: September 17, 2013 Legal f-10-rz Budget 5 t 1 13 BY&Jos Dept. •i0•r-j A. BairdRisk Mgr. Administrator General Svcs. 37 john's island clL-Ib BRIAN R. KROH GENERAL MANAGER September 3, 2013 Mr. John King Director, Department of Emergency Services Indian River County EMS Office 4225 43rd Avenue Vero Beach, Florida 32967 Dear Mr. King: John's Island Club cordially invites you and your Indian River County staff to the 21 st complimentary "Public Safety Day" golf outing on Sunday, October 6, 2013. The event consists of an 18-hole scramble tournament on our South golf course, followed by lunch at the Golf clubhouse. Because of the event's enormous popularity, we respectfully request that you limit participation to actual employees within your Indian River County Public Safety organization (i.e.,no spouses or guests). Please call or email the John's Island Club Tournament Office at 231-8613, or golf services@johnsislandclub.org as soon as possible with the names of all those in your organization who want to participate, so we may plan accordingly. If you or any of your staff want to play in a specific foursome, simply mention this to the staff when you call the Golf Shop. All other players will be randomly paired. The golf outing is a shotgun start at 9:00 a.m., so please remind all participants to be at the Golf clubhouse no later than 8:30 a.m. This will help our golf staff organize foursomes and stage golf bags and carts. Additionally, your help in making your staff aware of the enclosed guidelines regarding golf course dress code, use of the golf carts, care of the course, and pace of play is greatly appreciated. Sinc rely, Brian R. Kroh General Manager 3,john's Island Drive, Vero Beach,I1or ida 32963 (772)231-8500 38 BCC CONSENT INDIAN RIVER COUNTY,FLORIDA AGENDA MEMORANDUM 9/17/13 TO: Honorable Board of County Commissioners THROUGH: Joseph A. Baird, Administrator THROUGH: John King, Director Department of Emergency Services FROM: Brian Burkeen, Assistant Chief DATE: September 9, 2013 SUBJECT: Approval of Renewal for a Class`B" and"E" Certificate of Public Convenience and Necessity for We Care of the Treasure Coast Inc. to Provide Wheelchair/Stretcher Services. On October 4,2011,the Indian River County Board of County Commissioners approved a Class"B" and`B" Certificate of Public Convenience and Necessity for We Care of the Treasure Coast Inc. to provide ALS/BLS and Wheelchair/Stretcher medical transportation originating within Indian River County. This certificate was necessary in order to comply with Indian River Code of Laws and Ordinances as specified in Chapter 304. The certificate was approved for a period of two (2)years beginning on Oct. 15, 2011 and will expiring on October 15, 2013. An application for renewal has been received and the renewal process should be accomplished prior to that date. The Indian River County Code provides for routine renewal of the EMS Certificate of Public Convenience and Necessity on an application by the certificate holder. This can be accomplished without a public hearing if the Board has no reason to believe that the public health, safety, and welfare require it. Staff submits that there is no reason to hold a public hearing and absent that requirement, the Board is requested to renew the certificate. An application for the renewal of the Class`B"and`B"certificate has been submitted by We Care of the Treasure Coast Inc. Staff has reviewed the application and no reasons are known or perceived that would require a public hearing pursuant to the established ordinance. FUNDING: There are no funding requests from Indian River County for this agenda item 39 RECOMMENDATION: Staff respectfully recommends that the Board of County Commissioners approve renewal ofthe Class "B"and"E"Certificate of Public Convenience and Necessity for We Care of the Treasure Coast Inc., to be effective for a period of two (2)years from October 15, 2013, October 15, 2015. ATTACHMENTS: 1. Renewal Application from We Care of the Treasure Coast Inc. APPROVED FOR AGENDA FOR September 172013 B Jo ph A. Baird County Administrator Indian River Co. Pnproved Date Admin. n /� County Attom -0-13 laud et Det q•°�•t'� Risk Mgr. 0 General Svcs. Purchasing 40 4 p D p 4 p 4 p O 4 O p D p r• � oo ao 000 00 0 00 00 oowo 0 0 000 o a o 0 000 00 0 0 0 0000 0 � D d D 4 D AS M EN e ° �QPyF,To INDIAN RIVER COUNTY D O •,• ,,..� 9 T D 4 • . s CLASS "E" & CLASS "B" D D �A6 �� CERTIFICATE OF PUBLIC CONVENIENCE AND NECESSITYCY p 9Q�N�SEP, D � D 4 D WHEREAS, We Care of the Treasure Coast, Inc. has requested authorization to provide Wheelchair/Stretcher a and Inter-facility Ambulance Medical Transportation Services that originate within Indian River County; and D a D D D WHEREAS, the above named service affirms that it will maintain compliance with the requirements of the Indian a River County Code of Ordinances (Chapter 304, Life Support and Wheelchair Services.) D D a D c o THEREFORE, the Indian River County Board of County Commissioners hereby issue a Class "E" and D a Class "B" Certificate of Public Convenience and Necessity to said Company to provide a Wheelchair/ Stretcher and Inter-facility Ambulance Medical Transportation Services. D a D D a NERC' D a 3 pG D 4 a C 2 D Certificate Type: CLASS E & CLASS B * * D h n a Date of Expiration: October 15, 2015 �oRivP D (Unless certificate is sooner revoked or suspended.) D n 4 D d D 4 D 0 Limitations: Wheelchair/Stretcher and Inter-facility Date Issued: September 17, 2013 D ° Ambulance Medical Transportation Services Only D a a 4 D d D 4 D Joseph E. Flescher, Chairman a Board of County Commissioners P a 4 D d 4 D 4 D 4 D v v o v v v v v v v v o v v o v v v v v v o v v o o vv v D v o v v v o v v v v v o 0 o v v o 0 o v v v v v v v o v v v v v o v o v v v v v o v o D 4 4 P � r' INDIAN RIVER COUNTY SO9 �'` DEPARTMENT OF EMERGENCY SERVICES m APPLICATION FOR CERTIFICATE OF PUBLIC CONVENIENCE AND NECESSITY (COPCN) APPLICANT NAME: WC- CARg, c)F- -rfj` 1?CaSUR6- C04t�7 .�Ne; DATE: ?-,)pj APPLICATION FEE: $100.00 APPLIES TO INITIAL APPLICATIONS ONLY. If payment applicable, make check payable to INDIAN RIVER COUNTY FIRE RESCUE. ❑ This is a new application; fee is attached. i�f This is a renewal of our present COPCN. ❑ This is a renewal of our present COCPN with ownership or classification changes. I. CLASSIFICATION OF CERTIFICATE REQUESTED_ Please check applicable boxes and options. Class A ❑ _BLS _ALS Governmental entities that use advanced life support vehicles to conduct a pre- hospital EMS/ALS/BLS service. Class B ® BLS ,ALS Agencies that provide non-emergency ambulance inter-facility medical transport at the ALS/BLS level. Class C ❑ _BLS _ALS Agencies that provide non-emergency ambulance inter-facility medical transports which require special clinical capabilities and require a physician's order. Class D ❑ _BLS _ALS Agencies that provide non-emergency ambulance medical transports limited to out of county transfers. Class E j Wheelchair 'f Wheelchair/Stretcher Ambulatory Transport Agencies that provide wheelchair transportation service only where said services are paid for in part or in whole either directly or indirectly with government funds. Class E1 ❑ Wheelchair Wheelchair/Stretcher Ambulatory Transport Agencies that provide wheelchair vehicle service where said services are not paid for in part or in whole either directly or indirectly with government funds. '"10 St Inr ejaa 3931Aa3s AjNJ983w3 JO 1N3W18i'd3Q U3A1�33� U:\Brianb\COPCN\COPCN Application rev.2013.doc 1 42 II. COMPANY DETAILS 1. NAME OF AMBULANCE SERVICE: vF `T7-1c m`ASuRC MAILING ADDRESS: I47-7/ SvN/ �j�r►ivRLs T. CITY �� ��`i; 1_.tJGi6- COUNTY ZIP CODE: BUSINESS PHONE: X74- 2. TYPE OF OWNERSHIP(i.e. Private, Government, Volunteer, Partnership, etc.)-. 3. MANAGER'S NAME: AJlCCQA,S Ko IA-2 � ADDRESS: - 02' SW 3 i;4.i M OKII la-1,er ►. Lyuc, i�'d. 3y`3�y PHONE #: © 4. PROVIDE NAME OF OWNER(s) OR LIST ALL OFFICERS, PARTNERS, DIRECTORS, AND SHAREHOLDERS, IF A CORPORATION (attach a separate sheet if necessary): NAME ADDRESS POSITION ZAeoKoS R-)( 'SL ly ti= S;. Pr-,e-,S/b 6-AlT RP�7 ST.. WACE r--(— 3jqeit 5. PROVIDE NAMES AND ADDRESSES OF AT LEAST THREE (3) LOCAL REFERENCES NAME ADDRESS PHONE# U:\Brianb\COPCN\COPCN Application rev.2013.doc 43 6. FUNDING SOURCE: 7. RATE SCHEDULE ATTACHED? YES ❑ NO ❑ N/A ❑ 8. LIST THE ADDRESS(es) OF YOUR BASE AND ALL SUB-STATIONS: 6q 'sj. 5T. Luc(€1 FL 3i j?'1 III. COMMUNICATIONS INFORMATION: TYPES OF RADIOS/EQUIPMENT: 1. RADIO FREQUENCY (ies) 2. RADIO CALL NUMBER(s) V A � (�)A,vo you P01 ICS 1 I nj, QlA,661_ 6"':JN9_e-T (A (0 5 mE13lc, i - r,)Ls a,3.y S_ V)A AIrTA i 3. LIST ALL HOSPITALS AND OTHER EMERGENCY AGENCIES WITH WHICH YOU HAVE DIRECT RADIO COMMUNICATIONS: FROM AMBULANCE FROM BASE STATION U:\Brianb\COPCN\COPCN Application rev.2013.doc 3 44 IV. ADDITIONAL INFORMATION REQUIRED TO BE SUBMITTED ® WITH THIS APPLICATION: 1. Factual Statement indicating the public need and services, including studies supporting the demonstrated demand and feasibility for the proposed service(s) and deficiencies in existing services, and any other pertinent data you wish to be considered. 2. Factual statement of the proposed services to be provided, including type of service, hours and days of operation, market to be served, geographic areas to be serviced, and any other pertinent data you wish to be considered. 3. Factual Statement indicating the ability of the applicant to manage and provide the proposed services, including the management plan, maintenance facilities, insurance program, accounting system, system for handling complaints, system for handling accidents and injuries, system for providing the county monthly operating reports and any other pertinent data you wish to be considered. 4. Copy of Standard Operating Procedures. 5. Copy of Medical Protocols. 6. Copy of your insurance policy — must show coverage limits — 7. Vehicle Information. For each vehicle provide the following: a. Make, Model, Year, Manufacturer b. Mileage c. VIN # d. Tag Number e. Passenger capacity (E/E1 classification) f. Indicate ALS/BLS (A-D classification) 8. Personnel Roster. For each employee provide the following: a. Name — Last, First and Middle Initial b. Driver's License # (if commercial, specify class) & Expiration Date ADDITIONAL INFO REQUIRED FOR A-D classifications c. Emergency Medical Service Certification and # (EMT or Paramedic) d. Expiration date of Certification e. Whether or not has an Emergency Vehicle Operation Certificate. 9. Fee Schedule Including: Service Type, Base Rate, Mileage, Waiting and Special Charges U:\Brianb\COPCN\COPCN Application rev.2013.doc 4 45 V. NOTARIZED STATEMENTS Fill in Statements as applicable. E or E1'APPLICANTS I, zzlzY`CG.�; '46 CERTIFICATE OF LIABILITY INSURANCE 8/15/2 13 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED,the pollcy(les)must be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in Ileu of such endorsement(s). PRODUCER CONTACT ASIG American Specialty Insurance Group, Inc PHONE No FxlI- 561)683-1220 FAX (561)683-1246 3111 45th St E-MAIL DRESS- suite 16 INSURER(S)AFFORDING COVERAGE NAIC i West Palm Beach FL 33407-1981 INSURERAMarkel insurance Company 8970 INSURED INSURER 8 We Care of the Treasure Coast, Inc INSURER C: 1971 SW Biltmore Street INSURERO: INSURER E Port St Lucie FL 34984 INSURER F: COVERAGES CERTIFICATE NUMBER:13-14 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSRTYPE OF INSURANCE POLICY NUMBER POLICY EFF POLICY EXP LIMITS GENERAL LIABILITY EACH OCCURRENCE _Is 1,000,000 X COMMERCIAL GENERAL LIABILITY DAMAGE-O R(EaENTED PREMISES —ence $ 1,000,000 A CLAIMS-MADE X❑OCCUR A70000854-00 /5/2013 /5/2014 MED EXP IAny one erson) $ 10,000 PERSONAL&ADV INJURY $ 1,000,000 GENERAL AGGREGATE $ 2,000,000 GEN'LAGGREGATE LIMIT APPLIES PER: PRODUCTS-COMP/OP AGG $ 2,000,000 7X POLICY PRO- LOC $ AUTOMOBILE LIABILITY COMBINED SINGLE UNIT $ 1,000,000 ANY AUTO BODILY INJURY(Per person) $ A X ALL OWNED SCHEDULED A70000854-00 3/5/2013 /5/2014 BODILY INJURY(Per accident) $ AUTOS AUTOS X HIRED AUTOS X ANON-OWNED PPROPERTY er DAMAGE $ Uninsured motorist combined $ 20,000 UMBRELLA LIAR OCCUR EACH OCCURRENCE $ IXCESS LIAR CLAIMS-MADE AGGREGATE $ DED RETENTION $ WORKERS COMPENSATION WC STATU- OTH- -7TFIR AND EMPLOYERS'LIABILITY Y/N ANY PROPRIETOR/PARTNEWEXECUTIVE❑ ID N/A E.L.EACH ACCENT $ OFFICERIMEMSER EXCLUDED? (Mandatory In NH) E.L.DISEASE-EA EMPLOYE $ If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT 1$ DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES(Attach ACORD 101,Addrtlonal Remarks Schedule,h more space is reclulred) Certificate Holder is to be listed as additional insured in respects to the operations of the named insured only. 30 DAY CANCELLATION CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN Indian River County ACCORDANCE WITH THE POLICY PROVISIONS. Department of Emergency Services 4225 43rd Ave AUTHORIZED REPRESENTATIVE Vero Beach, FL 32967 S Wahl-Grubb/SWG ACORD 25(2010/05) ®1988-2010 ACORD CORPORATION. All rights reserved. INSn25 rnninnsl m Tl,e Annon..——A I-- AnnQn 47 WE CARE OF THE TREASURE COAST INC. FLEET UNIT YEAR UNIT VIN TAG MILES Pass. Capacity A-D Class (` 2007 Ford E250 1FTNS24W27DA03706 524AF Miles E1 145,881 Van 2008 Ford E250 1FTNS24W88DB10082 527AF Miles E1 104 118,484 Van 2002 Ford E250 1FTNE24272HB65384 H364YQ Miles E1 105 264,618 Van 2010 Ford E250 1FTNS2EW1ADB02068 AKDZ90 Miles E1 106 118,440 BL52 2008 Ford E350 1FDSS34P28DB61039 M1178H Miles B 102,219 BLS3 2009 Ford E350 1FDSS34P29DA88191 MDV38Y Miles B 116,789 1 2009 Ford E350 1FDSS34P99DA37707 MFF16T Miles B 110,298 BLS5 2009 Ford E350 1FDS534P89DA80791 U7931D Miles B 103,942 Medicl 2010 Ford E350 1FDSS3EP1ADA39549 MF612R Miles B 109,062 48 Name DL#/Exp Cert Cert Exp EVOC/CEVO Alayon, Ivan A450-400-72-022-OFL 01/22/14 PMD 523790 12/1/14 EVOC Brothers,James B636-445-78-132-OFL 04/12/20 PMD 524479 12/1/14 EVOC Burkle,Jack B624-424-65-346-OFL 09/26/14 Non Med Na Na DesRoches,Chelsea D262-113-92-597-OFL 03/17/20 EMT 542646 12/1/14 EVOC Gendreau, Robert G536-765-92-052-OFL 02/12/14 PMD 523501 12/1/14 EVOC Kay,Joshua K000-438-88-365-OFL 10/05/18 EMT 527556 12/1/14 EVOC McCurdy,Joseph M263-492-84-378-OFL 10/18/19 EMT 534321 12/1/14 EVOC Nacca,Jacqueline N200-421-82-791-OFL 08/11/18 Non Med Na EVOC Plaza, Giovanni P420-287-69-420-OFL 11/20/13 PMD 508373 12/1/14 EVOC Ramos,William R520-920-85-001-OFL 01/01/20 Non Med Na Na Reese,Taylor R200-816-92-373-OFL 10/13/14 EMT 541120 12/1/14 Na Rizzo, William R200-930-75-296-OFL 08/16/20 EMT 524243 12/1/14 EVOC Roman,Jose R550-423-75-461-OFL 12/21/18 EMT 512433 12/1/14 EVOC Sloat, David S430-163-90-416-OFL 11/16/20 PMD 523728 12/1/14 EVOC Vessels, Garrett V242-292-91-102-OFL 03/22/15 PMD 522780 12/1/14 EVOC Weinstock,Shawn W523-787-79-348-OFL 09/28/20 EMT89670 12/1/14 Evoc&Cevo 49 we evw Of The Treasure Coast Inc. Dispatch 772-398-0845 Fax 772-233-4287 1971 SW Biltmore St, Port St Lucie, FL 34984 August 6, 2013 WE CARE AMBULANCE FEE SCHEDULE Wheelchair: One way $40.00 + $3.50 per mile Round trip $80.00 + $3.50 per mile Add $20.00 before lam or after 6pm Non Medical Stretcher: One way $90.00 + $4.50 per mile Round Trip $180.00 + $4.50 per mile Basic Life Support: $300.00 + $8.00 per mile Advanced Life Support Level 1: $425.00 + $8.00 per mile Level 2: $650.00 + $8.00 per mile SCT: $800.00 + $8.00 per mile Stair Assist: $50.00 50 CONSENT INDIAN RIVER COUNTY, FLORIDA MEMORANDUM TO: Honorable Board of County Commissioners THROUGH: Joseph A Baird, County Administrator THROUGH: John King, Fire Chief/Director Department of Emergency Servic 4l� FROM: Brian S. Burkeen, Assistant Chief Department of Emergency Services DATE: September 17, 2013 SUBJECT: Approval of Renewal for a Class "E" Certificate of Public Convenience and Necessity for Senior-Resource Association to Provide Wheelchair Services. On September 6, 2011, the Indian River County Board of County Commissioners approved a renewal of Class "E" Certificate of Public Convenience and Necessity for Indian River County Senior Resource Association to provide Wheelchair transportation originating within Indian River County. This certificate was necessary in order to comply with Indian River Code of Laws and Ordinances as specified in Chapter 304. The certificate was approved and renewed for a period of two(2)years and will expire October 2,2013,and the renewal process should be accomplished prior to that date. The Indian River County Code provides for routine renewal of the EMS Certificate of Public Convenience and Necessity on an application by the certificate holder. This can be accomplished without a public hearing if the Board has no reason to believe that the public health, safety, and welfare require it. Staff submits that there is no reason to hold a public hearing and absent that requirement, the Board is requested to renew the certificate. An application for the renewal of the Class`B"certificate has been submitted by Senior Resource Association. Staff has reviewed the application and no reasons are known or perceived that would require a public hearing pursuant to the established ordinance. FUNDING: There are no funding requirements for this item. RECOMMENDATION: Staff respectfully recommends that the Board of County Commissioners approve renewal of the Class"E"Certificate of Public Convenience and Necessity for the Senior Resource Association,to 51 be effective for a period of two (2) years from October 2, 2013 to October 2, 2015. ATTACHMENTS: 1. Renewal Application from Senior Resource Association APPROVED FOR AGENDA FOR September 17, 2013 BY j • Aud Jos h A. Baird County Administrator Indian River Co. APO Date 9/D)),13 Legal -1� Ij Budget y t 1113 Dept q•l�•1'S Risk Mgr. General Svcs. 52 v �c 0 o a o 0 0 o ao 0 d D 4 D MEM d D AS M'Sc D D a �QPS-*A' INDIAN RIVER COUNTY o a O �070- - CLASSSem CERTIFICATE OF PUBLIC CONVENIENCE AND NECESSITY D a � a D Q D d D a WHEREAS, the Senior Resource Association. has requested authorization to provide Non-Emergency D a Transportation Services that originate within Indian River County; and D a D 4 WHEREAS, the above named service affirms that it will maintain compliance with the requirements of the Indian o River County Code of Ordinances (Chapter 304, Life Support and Wheelchair Services.) 4 D 4 D ° THEREFORE, the Indian River County Board of County Commissioners hereby issue a Class "E" D a Certificate of Public Convenience and Necessity to said Company to provide Wheelchair Transportation Services. D D d D d D a �VEII G� D Certificate Type: CLASS E ° a Date of Expiration: October 2, 2015 (Unless certificate is sooner revoked or suspended.) ° 4 D d D 4 a Date Issued: September 17, 2013 0 a Limitations: Wheelchair Transportation Services Only D D 4 a D 4 D Q D Joseph E. Flescher, Chairman ° Board of County Commissioners o a IL v v o o v v v v v v o v v v v o v v v v v o v o v v v v o o v o 0 o v v o v o o v v v o v v v v v v o v v v v v o v 4 a o 0 0 0 0 0 0 0 0 0 0 0 0 1 Q INDIAN RIVER COUNTY 7 y DEPARTMENT OF EMERGENCY SERVICES APPLICATION FOR R CERTIFICATE OF PUBLIC CONVENIENCE AND NECES - lw (COPgI) � _ A� Sen cor��Coc.�.r�� �('9ec�cm RA�L� g• !•� ��, APPLICATIOhI PES $`'100 00 APPLIES TO INITIAL APPLICATIONS ONLY. r If payment applicable, make check payable to IN RIVER COUNTY R.I . This is a new application; fee is:attached. This is a renewal of our present COPCN. ❑ This is a renewal of our present COCPN with ownet'ship or classifitAfich changes. 1. CLASSIFICATION OF CERTIFICATE=REQUESTED Please check applicable boxes and options. Class A ❑ _BLS ALS Governmental entities that use advanced life support vehicles to nduct;a pre- hospital EM ALML-S service. i Class E! Q _BLS ALS Agencies that provide nonremergency`ambitllance inter-facility m . ical transpart at the ALS/BLS level. Class C 0_BLS _ALS Agencies that provide non-emergency ambulance inter-facility medical transports which require.special clinical capabilities and require a physician's rder. Class D ❑_BLS ALS Agencies that provide non-emergency ambulance medical transpo limited to out of county transfers. Class E Wheelcfiair ,WheefchaitlStretcfieir_]lLAmbul` tory Transport Agencies at provide wheelchair transportation service only when said services are paid for in part or in whole either directly or indirectly with gover�r ent funds. Class Ell O Wheelchair Wheelchair/Stretcher Ambulator Transport Agencies that provide wheelchair vehicle service where said servicks aria not paid for in part or in whole either directly or indirectly with government funds. I U:Zeth\8eth Casano E1lXlCMRENEWAL PACKETSICOPCN Application rev:2013.doc I j 54 H. COMPANY DETAILS 1. NAME OF SERVICE: jxc'c I (UrC(Cc71 UYl MAILINGADDRESS: _ (Qty ( t( S'("• CITY V= &aCj, R-70 UNTY � ZIP CODE:34(00 BUSINESS PHONE; I 2 TYPE OF OWNERSHIP(I a Private; Government, Volunteer, P rtnership, etc- i --fir rD �- 3. MAN AG€ID'S'NAME fur! ADDRESS: L(3 5 Ll"�reA AU—L . Ul'D6,m� -�2-9eo7 PHONE #: — � )J 4. PROVIDE NAME OF OWNER(s),OR LIST ALL OFFICERS,(PARTNERS, DIRECTORS,AND SHAREHOLDERS, IF A CORPORATION (attach a separate sheet if necessary): NAME ADDRESS POSITION 5. PROVIDE NAMES AND ADDRESSES OF AT LEAST THREE (3) LOCAL REFERENCES NAME ADDRESS PHONE# i (Td t Jaj-1 kff�v�� f t�' Are V/ -:ti ocyh Fc 3�2 �a 7 -�qQa CG ty) PC 18� a,7 -H-? O' rf L4, Ycl-z) -eio 7,9 U:OethWeth Casano EOCICOPCMRENEWA!_PACKETSWKN Application rev.2013.doc 2 55 6. FUNDING SOURCE: S-- 6L+c. _ FecLero-` ` LOCO-1 7. RATE SCHEDULE ATTACHED? YES Q NO NIA 0 & LIST THE ADDRESS(es) OF YOUR BASE AND ALL SUB-STATIONS: q 3 8 5 Ll 3nd A-✓,e-. I jrp:Eece , fir: 32U) -b-ahrW Ipgg jg-1A s-f. �11_rp2e .A, rC -32%C r III. COMMUNICATIONS INFORMATION: TYPES OF W. IOSLEQUIPMENT: 1. RADIO FREQUENCY(es) 2. RAD10 CALL NUMBE , 3. LIST ALL HOSPITALS AND OTHER EMERGENCY AGENCIES WITH WHICH YOU HAVE DIRECT RADIO COMMUNICATIONS: FROM AMBULANCE FROM BASE STATION U:M3ethM3eth Caseno EOMCOPMRENEWAL PACKETMCOPCN Application rev.2013.doo 3 56 ® IV. ADDITIONAL INFORMATION REQUIRED TO DE SUBMITTED WITH THIS APPLICATION: 1. Factual Statement indicating the public need and services, including studies supporting the demonstrated demand and feasibility for theproposed services)and deficiencies in existing services, and any Other pertinent data you wish to::be considered. 2. 'Factual statement of the proposed services to be provided, lilt &ng type of service, hours and days of operation, market to be served, geographic areas to be serviced, and any other pertinent data you wish to be considered. 1 3. Factual Statementindicating the ability of the applicant to manage and provide the proposed services including the management plan,imaintenance facilities, insurance program, accounting system, system for handling complaints, system for handling accidents and injuries, system for providing the county monthly operating repor#s-and any other pertinent data you wisht be considered. 4. Copy of Standard Operating Procedures. 5. Copy of Medical Protocol$. ✓$., Copy of your insurance policy mint show coverage limits— ✓7. Vehicle Information.For each vehicle provide the following: f a. Make, Model, Year, Manufacturer b, Mileage a. VIN d. Tag Number e. Passenger capacity,(E/E1 classification) f. Indroate ALS/BLS(A-D classification) V/8. Personnel Roster. For each employee provide-the following: a. Name— Last, First and Middle Initial b. Driver's License # (if commercial, specify class) & Expiration Date ADDITIONAL INFO REQUIRED FOR A-D classifications c. Emergency Medical Service Certification and # (EMT or Paramedic) d. Expiration date of Certification e. Whether or not has an Emergency Vehicle Operation Certificate. /9. Fee Schedule Including: Service Type, Base Rate, Mileage, Waiting and Special Charges WBeNBeth Casano EOCICOPCNIRENEWAL PACKETMOPCN Application rev.2013.doc 4 57 V. NOTARIZED STATEMENT$Fill in.Statements as applicable. V the representative of Applicarit Nathe ...... do hereby attest that the Business.Norrie of$§eirvice above named,00 ._001tvicle meets 411 the req -ompi- requirements of, and:that I agree C f Ch eblchai'0 with,all applicable pr.ovisibrn' 3 a6W4K Life Support and he. Services. MAN MR,-a I W01- the representative of Applicant Name do,fierahly atftsf-that, Business NaMq_9fSi9rvJce the above named-oorvice will provide continuous service on a 24. U' r, 7-day week basis. I do 4"by attest that the above named service meets:all the requirements for operation of an ambulance service in the State of Florida as provided:in Chapter 401, Part III, Florida Statutes, Chapter 64E-2 FloVida Administrative Code, and that I agree to comply with all the provisions of Chapter 364, Life Syp .portZervices. I further acknowledge that discrepancies discovered during the effective t period of the Certificate of Public Convenience and Necessity will subject this service and its authorized representatives to corrective action and penalty provided in the referenced authority and that to the best of my knowledge, all statements on this appll'cation are true and correct. APPLICANT SIRGMATURE DATE Before me personally appeared the said 64_,U4_ who says that he/she executed the above instrument of his/her own free will an1d,accord,with full knowledge of the purpose thereof. Sworn and subscribed in my presence this 23 day of 4to[ASt-- 2013. Z 0 My commission expires: ,Z,,!N&TA,RY PU LICP PW P& Notary Public State of Florida T } :, Barbara B Power My Commission EE 187480 ?of Expires 04/11/2016 UABethV3eth Casano EWCOPCINMENIEWAL PAMEn 1GOPcN Application rev.2013.doc 58 CERTIFICATE OF COVERAGE ISSUED ON: 10/2/2012 COVERAGE PROVIDED BY:PREFERRED GOVERNMENTAL INSURANCE TRUST PACKAGE AGREEMENT NUMBER:PK FLl 0314006 12-10 COVERAGE PERIOD: 10/1/2012 TO 10/1/2013 12:01 AM COVERAGES:This is to certify that the agreement below has been issued to the designated member for the coverage period indicated.Notwithstanding any requirement,term or condition of any contract or other document with respect to which this certificate may be issued or may pertain,the coverage afforded by the agreement described herein subject to all the terms,exclusions and conditions of such agreement. Mail to:Certificate Holder Designated Member Indian River County Senior Resource Association,Inc. 1801 27th Street 694 14th Street Vero Beach,FL 32960 Vero Beach,FL 32960 LIABILITY COVERAGE WORKERS'COMPENSATION COVERAGE X Comprehensive General Liability,Bodily Injury,Property Damage and Personal Injury Limit$1,000,000/N/A SO Deductible X Public Officials Liability Self Insured Workers'Compensation Limit$1,000,000 $1,000 Deductible Statutory Workers'Compensation X Employment Practices Liability Limit$1,000,000 51,000 Deductible Employers Liability X Employee Benefits Liability Each Accident Limit$1,000,000/N/A SO Deductible By Disease T.aw F.nfarrement Linhil tv Aggregate Disease Limit PROPERTY COVERAGE AUTOMOBILE COVERAGE X Buildings&Personal Property Automobile Liability Per schedule on file with $5,000 Deductible Limit$1,000,000 $0 Deductible TrustLimit X All Owned Note:See coverage agreement_for details on wind,food,and other Specifically Described Autos deductibles. X Rented,Borrowed and Leased Equipment X Hired Autos Limit$50,000 TIV See Schedule for Deductible X Non-Owned Autos X All other Inland Marine Automobile Physical Damage Limit$250,000 TIV See Schedule for Deductible X Comprehensive See Schedule for Deductible X Collision See Schedule for Deductible X Hired Auto with limit of$35,000 Garage Keepers Liability Limit Liability Deductible Comprehensive Deductible Collision Deductible NOTE:The most we will pay is further limited by the limitations set forth in Section 768.28(5),Florida Statutes(2010)or the equivalent limitations of successor law which are applicable at the time of the loss. This certificate is issued as a matter of information only and confers no rights upon the certificate holder.This certificate does not amend,extend or alter the coverage afforded by the agreement above. CANCELLATIONS SHOULD ANY PART OF THE ABOVE DESCRIBED AGREEMENT BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF,PREFERRED GOVERNMENTAL INSURANCE TRUST WILL ENDEAVOR TO MAIL60 DAYS WRITTEN NOTICE,OR 10 DAYS WRITTEN NOTICE FOR NON-PAYMENT OF PREMIUM.TO THE CERTIFICATE HOLDER NAMED ABOVE.BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR LIABILITY OF.ANY KIND UPON THE PROGRAM,ITS AGENTS /ORR`REPRESENTATIVES. eAUTHORIZED REPRESENTATIVE PGIT-CERT(11/09)PRINTFORM 10/2/2012 59 PUBLIC ENTITY AUTOMATIC ADDITIONAL COVERED PARTIES THIS ENDORSEMENT CHANGES THE AGREEMENT. PLEASE READ IT CAREFULLY. This endorsement modifies coverage provided under the AUTOMOBILE COVERAGE FORM, PGIT 300, the GENERAL LIABILITY COVERAGE FORM, PGIT 200 and the PROPERTY AND INLAND MARINE COVERAGE FORM, PGIT 104 Where indicated by(x)below, coverage applies to the person(s)or organization(s)as their interest may appear. The provisions in this endorsement do not supersede Florida Statute 768.28,Article 10§ 13 of the Florida Constitution,or any other Statute or law limiting whom a Public Entity can indemnify. X ADDITIONAL COVERED PARTY-BY CONTRACT,AGREEMENT OR PERMIT SECTION I-WHO IS A COVERED PARTY is amended to include any person(s)or organization(s)(hereinafter called Additional Covered Party)with whom you agree in a written"insured contract'to name as a Covered Party, but only with respect to liability arising, in whole or in part,out of your operations, "your work"or facilities owned or used by you. The coverage afforded to the Additional Covered Party does not apply: (1) Unless the written "insured contract',agreement or permit was executed prior to the"bodily injury," "property damage,""personal injury"or"advertising injury;" (2) To any person(s)or organization(s)included as a Covered Party under this coverage agreement or by an endorsement made part of this coverage agreement. X ADDITIONAL COVERED PARTY-OWNERS OF LEASED EQUIPMENT SECTION II-WHO IS A COVERED PARTY is amended to include any person(s)or organization(s)(hereinafter called Additional Covered Party)with whom you agree in a written equipment lease or rental agreement to name as a Covered Party, but only with respect to liability arising out of the sole negligence of the Covered Party, and only while such equipment is in the care,custody or control of the Covered Party, or any employee or agent of the Covered Party. The coverage afforded to the Additional Covered Party does not apply to: (1) 'Bodily injury"or"property damage"occurring after you cease to lease or rent the equipment; (2) 'Bodily injury'or"property damage"arising out of any negligence of the Additional Covered Party; (3) Structural alterations, new construction or demolition operations performed by or on behalf of the Additional Covered Party; (4) Liability assumed by the Additional Covered Party under any contract or agreement; (5) "Property damage"to: (a) Property owned,used,occupied by, or rented to the Additional Covered Party; (b) Property in the care, custody or control of the Additional Covered Party or its employees or agents, or of which the Additional Covered Party, its employees or agents are for any purpose exercising physical control. PGIT 902(10 08) Page 1 60 X ADDITIONAL COVERED PARTY-MANAGERS OR LESSORS OF PREMISES SECTION II-WHO IS A COVERED PARTY is amended to include any person(s)or organization(s)(hereinafter called Additional Covered Party)with whom you agree in a written agreement to name as a Covered Party, but only with respect to liability arising, in whole or in part, out of the"premises"leased to you by such person(s)or organization(s). The coverage afforded to the Additional Covered Party does not apply to: (1) "Bodily injury"or"property damage"occurring after you cease to be a tenant in that"premises"; (2) "Bodily injury"or"property damage"arising out of any negligence of the Additional Covered Party; (3) Structural alterations, new construction or demolition operations performed by or on behalf of the Additional Covered Party; (4) Liability assumed by the Additional Covered Party under any contract or agreement; (5) "Property damage"to: (a) Property owned, used,occupied by,or rented to the Additional Covered Party; (b) Property in the care,custody or control of the Additional Covered Party or its employees or agents, or of which the Additional Covered Party, its employees or agents are for any purpose exercising physical control. Notwithstanding any other provision of this agreement, nothing in this agreement shall be construed as a waiver of the Covered Party's sovereign immunity nor shall any provision of this agreement increase the liability of the covered party, or the sums for which the covered party may be liable, beyond the limits provided in§768.28, Florida Statutes. PGIT 902(10 12) Page 2 61 IRA FLT S AM 0. 1-1 McMe MlNapa WO) 1011.2012 lffl�...1130", T.g. ld� WN. Wl'o FLWWI" -IWG el- . - -.w 1�w IrMICOW,-, -e DOT 11.2 172 an M., FOR M.M WE )COWS I.MOC�.- IFTSSUU21iftfie3l. SPA SRA 11-2 A C- V7 aull FOR I'D.071 IDN'I13 I"M C;;;;.VM IFTSSNL�9373113 21M lo, GGE WA,� ,j 202 WA, IT,eA "GARA�m mm-1-01 -1. GOT 7 ARA .. ........ Is, M4 FOR WAS, 141A M FRINEaTAR�VM 2�M?0877 TO 7 1. 1141 2-4 MR M.. if-TERM V�� -1. DOT 1. 047 M7 FOR 147AI5 U-� mm lwvmm� IFDWE3SLWIS� eD,II. 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MGR: Cheryl Stephens (NAME EXACTLY AS SHOWN ON DRIVER LICENSE,TO BE LISTED ALPHABETICALLY) NAME ADDRESS CITY ST ZIP JDATE OF BIRTH FLORIDA DRIVER LICENSE NUMBER EXPIRATION DATE 2 Appleby,William 1486 6th Court Vero Beach FL 32960 3/12/1958 A 1 4 1 9 2 5 5 8 0 9 2 0 3/12/2019 4 Baker, Lawrence Curtis 325 E University#10 Melbourne FL 32901 10/24/1954 6 2 6 0 5 2 3 5 4 3 8 4 0 10/24/2014 5 Bass, Larry D. 1545 19th Street SW Vero Beach FL 32962 7/11/1954 6 2 0 0 5 2 4 5 4 2 5 1 0 7/11/2014 6 Beard, Robert 426 Watercrest St Sebastian FL 32958 1/12/1943 B 6 3 0 7 6 0 4 3 0 1 2 0 1/12/2019 7 Begley,Gerald 14 San Juan Lane Vero Beach FL 32960 9/12/1943 B 2 4 0 2 8 0 4 3 3 3 2 0 9/12/2014 Blazuk,John Joseph 6200 99th. St.#99 Sebastian FL 32958 10/15/1950 6 4 2 2 4 7 0 5 0 3 7 5 0 10/15/2020 Brown, Leila Marie 1573 Ocean Cove St. Sebastian FL 32958 1/25/1967 6 6 5 0 5 3 3 6 7 5 2 5 0 1/25/2021 8 1 Cantrell,Anthony Charles 8315 Pine Ridge Trail Barefoot Bay FL 32976 9/18/1963 C 5 3 6 8 0 3 6 3 3 3 8 0 9/18/2017 9 Carney, David R 242 Caprol Lane Sebastian FL 32958 12/20/1956 C 6 5 0 1 7 6 5 6 4 6 0 0 12/20/2018 Ciner,William 10 David, Hercule 2333 2nd Street SW Vero Beach FL 32962 12/18/1943 D 1 3 0 3 2 0 4 3 4 5 8 0 12/18/2014 11 Davis, Roger 736 29th Avenue Vero Beach FL 32960 11/1/1943 D 1 2 0 7 2 5 4 3 4 0 1 0 11/1/2018 Dempsey,James 4640 Stephanie Lane SW Vero Beach FL 32968 5/21/1954 D 5 1 2 4 4 4 5 4 1 8 1 0 5/21/2019 12 13 Eastup, Raymond F 1404 Barefoot Circle Vero Beach FL 32976 6/12/1934 E 2 3 1 7 2 6 3 4 2 1 2 0 6/12/2017 15 Ettley, James Robert 471 High Hawk Circle Vero Beach FL 32968 6/30/1954 E 3 4 0 4 5 6 5 4 2 3 0 0 6/30/2019 C� Field, Edward Henry 4001 57th.Ter Vero Beach FL 32966 11/26/1947 F 4 3 0 2 2 8 4 7 4 2 6 0 11/26/2019 16 Fitzpatrick, Geraldine Lynn 819 Bailey Dr. Sebastian' FL 32958 1/12/1960 F 3 2 1 2 9 2 6 0 5 1 2 0 1/12/2019 17 Forste, Robert 707 S Easy Street Sebastian FL 32958 10/3/1947 F 6 2 3 7 6 6 4 7 3 6 3 0 10/3/2014 18 19 Giguere,Gary 828 Concord Vero Beach FL 32966 7/2/1953 G 2 6 0 2 9 9 5 3 2 4 2 0 7/2/2021 20 Gilbert, Letha J. 1038 St. John St SE Palm Bay FL 32909 5/31/1958 G 4 1 6 5 3 0 5 8 6 9 1 0 5/31/2019 21 Gould,Thomas A 711 Royal Palm Place Vero Beach FL 32960 4/26/1943 G 4 3 0 8 2 1 4 3 1 1 4 6 0 4/26/2018 22 23 Houston, Richard 3418 63rd Square Vero Beach FL 32966 9/12/1947 H 2 3 5 7 5 4 4 7 3 3 2 0 9/12/2014 24 25 HE King, Mark Anthony 1415 17th. Ct. SW Vero Beach FL 32962 5/20/1958 K 5 2 0 5 4 1 5 8 1 1 8 0 0 5/20/2020 26 Lanzaro, Marjory 417 Union Street Vero Beach FL 32960 10/10/1947 L 5 2 6 5 4 0 4 7 8 7 0 0 10/10/2016 LaS ebecca Kezia 628 15th. St. Vero Beach FL 32960 8/2/1964 L 6 5 2 7 3 1 6 4 7 8 2 0 8/2/2019 Lobert Earl 949 Gardenia St. Sebastian FL 32958 12/28/1956 L 2 6 3 7 6 5 5 6 4 6 8 0 12/28/2020 27 Long, Gerald 720 Ocracoke Square SW Vero Beach FL 32968 12/15/1945 L 5 2 0 2 9 5 4 5 4 5 5 0 12/15/2014 28 Manor, George W 590 A North Tropic Lane Vero Beach FL 32960 11/23/1944 M 5 6 0 3 1 9 4 4 4 2 3 0 11/23/2013 29 Margolin, Kenneth 1100 Indian Mound Trail Vero Beach FL 32963 2/18/1946 M 6 2 4 5 0 0 4 6 0 5 8 0 2/18/2015 30 LO 31 Mica,Jerry Martin 891 Williamson Ave Sebastian FL 32958 8/25/1942 M 2 0 0 4 3 3 4 2 3 0 5 0 8/25/2018 32 Millar, Rosemary 3345 14th Street Vero Beach FL 32960 10/4/1958 M 4 6 0 7 2 6 5 8 8 6 4 0 10/4/2017 33 Mitchell, Beverly 6855 41st Street Vero Beach FL 32967 10/21/1960 M 3 2 4 0 7 6 6 0 8 8 1 0 10/21/2019 34 Murphy, Charles 8275 99th Avenue Vero Beach FL 32967 3/21/1943 M 6 1 0 1 5 2 4 3 1 0 1 0 3/21/2014 Oates, Eugene 76 Darby Cay Vero Beach FL 32966 5/7/1956 0 3 2 0 2 0 0 5 6 1 6 7 0 5/7/2014 35 Orsek, Robert J 1046 Warbler Court Barefoot Bay FL 32976 11/12/1947 0 6 2 2 7 7 0 4 7 4 1 2 0 11/12/2014 36 Reed, Connie Pickett 155 Kildare Dr. Sebastian FL 32958 10/18/1950 R 3 0 0 1 1 5 5 9 8 7 8 0 10/18/2020 38 Richards, Carrol 1937 42nd Ave Vero Beach FL 32960 11/19/1963 R 2 6 3 1 1 5 6 3 9 1 9 0 11/19/2013 40 Runyon, Billy L 628 5th Street SW Vero Beach FL 32962 3/23/1945 R 5 5 0 0 7 2 4 5 1 0 3 0 3/23/2019 11 Salemi, Graziella 236 Stoney Point Dr. Sebastian FL 32958 1/8/1975 S 4 5 0 2 8 0 7 5 5 0 8 0 1/8/2014 42 Sims, Robert 1370 26th Avenue Vero Beach FL 32960 11/8/1941 S 5 2 0 7 7 2 4 1 4 0 8 0 11/8/2016 44 Tomasiewicz, Diane 640 26th Court Vero Beach FL 32962 11/15/1957 T 5 2 2 1 6 9 5 7 9 1 5 0 11/15/2018 Villiers, Edward 265 13th. Manor 205 Vero Beach FL 32960 10/7/1956 V 4 6 2 2 3 0 5 6 3 6 2 0 10/2/2019 46 Voorhees,Arthur 2343 3rd St SW Vero Beach FL 32962 4/28/1953 V 6 2 0 0 4 4 5 3 1 4 8 0 4/28/2018 146,Wolfe, George M 1047 Sebastian Rd. Sebastian FL 32986 1/28/1947 W 4 1 0 3 1 3 4 7 0 2 8 0 1/28/2018 • • I i ��r .I i .., CoiltUinatioit Tr P.i ncl dill•RM, k I`I SII, • _ RATES FOR FY: 2013 -2014 $1.115 £1.79 $3.7:1 $0.43 $4.2fi X12 312��5 $21.09 545.18 .5 15 351.50 Combk"on Trip and We Rate 5105 $1.79, $374 60.4°, G4.2G �c a R.:es It No Revenue Ftul(s Were Identified As Su USIdy Funds - $saa 5x99 3t)BD n`3 98'. 3 $s aassa "areae ;�osst s�.ea • ,.a+zo.ae: , 000' tr�} girl NOWa" IndianRlver 20i„-_ aleModal:Multiple Service Rates Page 3 0 3 CONSENT INDIAN RIVER COUNTY, FLORIDA 7L MEMORANDUM TO: Honorable Board of County Commissioners THROUGH: Joseph A. Baird, County Administrator FROM: John King,Director, Department of Emergency Services DATE: September 9, 2013 SUBJECT: Approval of the Post Disaster Redevelopment Plan(PDRP) It is respectfully requested that the information contained herein be given formal consideration by the Board of County Commissioners at the next scheduled meeting. DESCRIPTION AND CONDITIONS: It is recommended by the State of Florida, Division of Emergency Management (FDEM) that coastal communities prepare a Post Disaster Redevelopment Plan (PDRP) and policies that will reduce the vulnerability of private and public property and individuals to natural disasters. Coastal storms are by far the most common disaster in Florida. According to FDEM, 78% Florida's population resides in its 35 coastal counties. The PDRP provides a strategic framework for rebuilding the community after a disaster and to help mitigate the impact of redevelopment after a disaster occurs. The plan is now complete and is in alignment with the State and Regional PDRPs and will enhance the County's existing Comprehensive Emergency Management Plan (CEMP). FUNDING: There is no funding cost associated with this item. RECOMMENDATION: Staff recommends approval and adoption of the Post Disaster Redevelopment Plan by resolution and the appointment of John King as the Plan Manager for Indian River County. ATTACHMENTS: Resolution approving the Indian River County Post Disaster Redevelopment Plan ** Because of the size of the plan, the Post Disaster Redevelopment Plan is on file at the Department of Emergency Services and the Board of County Commission Office. 69 APPROVED FOR AGENDA Indian River County ftkroed Date FOR: September 17, 2013 Administrator Legal BY:&Josep I ) Budget ird Risk Management inistrator Department 4 w ,� 70 RESOLUTION 2013 - A RESOLUTION OF INDIAN RIVER COUNTY, FLORIDA, BYAND THROUGH ITS BOARD OF COUNTY COMMISSIONERS ADOPTING A POST DISASTER REDEVELOPMENT PLAN FOR INDIAN RIVER COUNTY WHEREAS, Chapter 252, Florida Statutes, Disaster Preparedness Act, establishes'a Division of Emergency Management (DIVISION) and prescribes the powers and responsibilities thereof; and WHEREAS, Chapter 252, F.S., assigns to the Board of County Commissioners responsibility for disaster mitigation, preparedness, response, and recovery; and WHEREAS, State of Florida, Division of Emergency Management recommends coastal counties to develop a Post Disaster Redevelopment Plan and policies that is consistent with the State and Regional plans; and NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, that the 2012 INDIAN RIVER COUNTY COMPREHENSIVE EMERGENCY MANAGEMENT PLAN (CEMP), as approved by the DIVISION, is hereby adopted. The resolution was moved for adoption by Commissioner , and the motion was seconded by Commissioner and, upon being put to a vote, the vote was as follows: Chairman Joseph E. Flescher Vice Chairman Wesley S. Davis Commissioner Bob Solari Commissioner Peter D. O'Bryan Commissioner Tim Zorc The Chairman thereupon declared the resolution duly passed and adopted this day of September 17, 2013. BOARD OF COUNTY COMMISSIONERS INDIAN RIVER COUNTY, FLORIDA BY Joseph E. Flescher, Chairman Attest: Jeffrey K. Barton, Clerk 71 CONSENT INDIAN RIVER COUNTY, FLORIDA MEMORANDUM TO: Honorable Board of County Commissioners THROUGH: Joseph A. Baird, County Administrator THROUGH: John King, Fire Chief/Director Department of Emergency Service FROM: Brian S. Burkeen Assistant Chief Fire Rescue Division DATE: September 9, 2013 SUBJECT: Approval of Renewal of a Class "E" Certificate of Public Convenience and Necessity for Abilities Resource Center of Indian River County, Inc. now known as SUNUP ARC,Inc. to Provide Wheelchair Services. On September 6,2011 the Indian River County Board of County Commissioners approved renewal of a Class "E" Certificate of Public Convenience and Necessity for the former Abilities Resource Center of Indian River County now known as SUNUP ARC, Inc., to provide Wheelchair transportation originating within Indian River County. This certificate was necessary in order to comply with Indian River Code of Laws and Ordinances as specified in Chapter 304.The certificate was approved and renewed for a period of two (2)years. The Indian River County Code provides for routine renewal of the EMS Certificate of Public Convenience and Necessity on an application by the certificate holder. This can be accomplished without a public hearing if the Board has no reason to believe that the public health, safety, and welfare require it. Staff submits that there is no reason to hold a public hearing and absent that requirement, the Board is requested to renew the certificate. An application for the renewal of the Class"E"certificate has been submitted by SUNUP ARC,Inc. Staff has reviewed the application and no reasons are known or perceived that would require a public hearing pursuant to the established ordinance. FUNDING: There are no funding requirements for this item. RECOMMENDATION: Staff respectfully recommends that the Board of County Commissioners approve renewal of the Class"E"Certificate of Public Convenience and Necessity for SUNUP ARC,Inc.,to be effective for U:\ rianb\COPCN\ARC\ARC 2013.doc 72 a period of two (2) years commencing October 5, 2013, and expiring October 5, 2015. (W ATTACHMENTS: 1. Renewal Application from SUNUP ARC, Inc. APPROVED FOR AGENDA FOR September 17, 2013 BYounty 4- &40� osep A. Baird Administrator Indian River Co. Ap ve Date 90 Legal { Budget tho Dept 0 13 Risk Mgr. General Svcs. UABrianb\COPCN\ARC\ARC 2013.doc 73 i M '� INDIAN RIVER COUNTY t DEPARTMENT OF EMERGENCY SERVICES' APPLICATION FOR CERTIFICATE OF PUBLIC CONVENIENCE AND NECESSITY (COP CN) AI=PL►C` �I -� CL DATE APPLICATION FEE: $100.00 APPLIES TO INITIAL APPLICATION'S ONLY. If payment applicable, make check payable to INDIAN RIVER COUNTY FIRE RESCUE. ❑ This is a new application; fee is attached. This is a renewal of our present COPCN. ❑ This is a renewal of our present COCPN with ownership or classificatidn changes. 1. CLASSIFICATION OF CERTIFICATE REQUESTED i Please check applicable boxes and options. i Class A ❑ BLS ALS Governmental en_tities that use advanced life support vehicles to conduct.a pre- hospital EMS ALS/BLS service. Class B ❑ BLS _ALS Agencies that provide non-emergency ambulance inter-facility medical transport at the ALS/BLS level. Class C ❑ VBLS _ALS Agencies that provide non-emergency ambulance inter-facility medical transports which require special clinical capabilities and require a physician's order. Class D ❑ _BLS ALS Agencies that provide non-emergency ambulance medical transpoits limited to out of county transfers. Class E Wheelchair Wheelchair/Stretcher Ambulatory Transport Agencies ha provide wheelchair transportation service only where said services are paid for in part or in whole either directly or indirectly with government funds. Class E1 ❑ Wheelchair Wheelchair/Stretcher Ambulatory' Transport Agencies that provide wheelchair vehicle service where said services are not paid for in part or in whole either directly or indirectly with government funds. U:1BethOeth Casano EMCOPCNIRENEWAL PACKETSICOPCN Application rev.2013.doc 74 i II. COMPANY DETAILS 1. NAME OF Kc�G � .TNC- MAILING ADDRESS: &JE' k CITY JLRD� COUNTY_._. --I v !) (A Q P,Li ZIP CODE: �� BUSINESS PHONE: 7/c�-,S 2. TYPE OF OWNERSHIP(i.e. Private, Government, Volunteer, Partnership, etc.): 00',4W- Cj--- 0 3. (vr^R'"^aEn-o 14AME:7 1 f -' ADDRESS: l /� \1E Ve 3�%( PHONE M 72— 5LA- Lg5q- a35 4. PROVIDE NAME OF OWNER(s) OR LIST ALL OFFICERS,;PARTNERS, DIRECTORS, AND SHAREHOLDERS, IF A CORPORATION (attach a separate sheet if necessary): NAME ADDRESS POSITION r Of 5. PROVIDE NAMES AND ADDRESSES OF AT LEAST THREE (3) LOCAL REFERENCES NAME ADDRESS PHONE# U:\BethOeth Casano EOCtCOPCNIRENEWAL PACKETS\COPCN Application rev.2013.doc 2 75 6. FUNDING SOURCE: 7. RATE SCHEDULE ATTACHED? YES O NO CI N/A ❑ 8. LIST THE ADDRESS(es) OF YOUR BASE AND ALL SUB-STATIONS: III. COMMUNICATIONS INFORMATION: TYPES OF RADIOS/EQUIPMENT: 1. RADIO FREQUENCY (les) 2. RADIO CALL NUMBER(s) 3. LIST ALL HOSPITALS AND OTHER EMERGENCY AGENCIES WITH WHICH YOU HAVE DIRECT RADIO COMMUNICATIONS: FROM AMBULANCE FROM BASE STATION WBethkBeth Casano EOMCOPCNIRENEWAL PACKETSICOPCN Application rev.2013.doc 3 76 SunUp ARC of Indian River County, Inc. EIN# 591626205 Board of Directors 2012 - 2013 Mary Beth Vallar—Chairperson Jim Davis 130 Park Shores Circle 14 W 775 Broadway Street Vero Beach, FL 32963 Vero Beach, FL 32960 (h) 231.9601 (c) 532.4294 (h) 569.0571 (c)532.7345 E-mail: mbvallar@comcast.net E-mail:jwdlad775@gmail.com A.J. Brackins, CPA, PA—Vice Chairperson Cynthia Haskett P.O. Box 7330 2095 Spring Place Vero Beach, FL 32961 Vero Beach, FL 32963 (w) 562.6526 772.388.3015 E-mail: reese@?tjbrackinspa.com cynthiawhaskett@aol.com Henry (Harry) Largey—Treasurer Mary Jacoby 200 E. Sea Colony Drive 1036 Indian Mound Trail Vero Beach, FL 32963 Vero Beach, FL 32963 (h) 492.0990 (h)234.1272 (c)473.2765 E-mail: harrygdl@aol.com E-mail: miacoby@bellsouth.net Dick Pippert— Secretary Cathy LaCroix 125 Riverway Drive 836 Norfolk Pine Lane Vero Beach, FL 32963 Vero Beach, FL 32963 (h) 234.4005 (c) 559.1396 (h) 234.5723 (c)480.0420 E-mail: veropipI)erts@gmail.com E-mail: lacroixca@bellsouth.net Joan Black Patricia Moody—Advocate (non voting) 4268 Garden Terrace East 941 48th Avenue Regency Park , Vero Beach, FL 32966 Vero Beach, FL 32967 (h) 772.559.7289 (h) 778.6831 E-mail: patricia.signs@yahoo.com E-mail: black950@comcast.net E-mail: mmoody_(a@packerscitrus.com (father Mike) E-mail: nancymoody@live.com(mother Nancy) Hal Brown, MD 561 Sundance Trail William Picken Vero Beach, FL 32963 1910 Tarpon Ln. #204 (h) 231.3886 (w) 567.6340 (c) 538.1248 Vero Beach, FL 32960 E-mail: dochwb@bellsouth.net (h) 299.1953 (c) 713.7287 E-mail: capicken@bellsouth.net Michael Burns Wachovia Securities Mary Ellen Replogle 3545 Ocean Drive P. O. Box 644016 Vero Beach, FL 32963 Vero Beach, FL 32964 (h) 562.6634 (w) 562.6561 (h) 231.6193 E-mail: mike.burns@wellsfargoadvisors.com Director Emeritus Brian Connelly Ed Smith Gould Cooksey Fennell, PA 1342 Riverside Lane 979 Beachland Blvd Vero Beach, FL 32963 Vero Beach,FL 32963 (h)234.6626 (w) 231.1100 or 778.4100 E-mail: edsmith34ncomcast.net (c) 772.633.1723 E-mail: bconnelly@gouldcooksey.com 77 U U• '�' l JCI .:V VUV C•J V V�''V U V V ' " i 'i • `i z:, 1 •lei+ • •!/_1• • f •G5ti IWl i • f Ira1•!wl `�!cy•lr1�' JO�OOCOOOOOCO000000 N N N N N N �!. • � �s R�•C- ' =z yV ��C J'C s s app� �•C J'c J'C 10 db C �0 Z C .. pip C �•C' y:y ?�S J.C. 1- •- 1 , • - -•• • • -•• � '` QVC' •• • 1 1 • �� �•C Ss =c ID �C •- • • 40 kl ••--��'S •� N r�. J.0 �M•N:N OBJ • i {If�- -t/ _• �G�V�9VFSl• •... +. ,_ Y ..,... ` i�taT !e"Y��1VCa1 c a............•1�,(�Zi�a�#1Ri�cll�rl•��(�l� n�r ��C•ln�nit-anR:�(•ln r�il�_�r(•l�a_:n (l � 0 C>�O Ci • TRANSPORTATION VEHICLE INVENTORY Current as of: Aug 2, 2013 # YEAR MAKE/MODEL VIN TITLE/DOT LEIN # Registered Passe Name 2013 Ford 12 Passenger 1FBNE3BL1DDA07865 TITLE#MSO 12 SUNUP ARC 2 2012 Chevy Bus 1GB3G2BG5C1113671 TITLE#111197164 8 seats wheel ARC chair 2 4 2000 Jeep UT 1J4FF48S3YL272469 TITLE 5 ARC TAG#X5423A #81774029 5 2003 Ford Club Wagon 1FMRE11 WX3IIB62852 DOT LIEN 8 ARC DOT TAG#X5421A Title#88480219 6 2008 Chevrolet/Uplander 1GBDV13W38D152405 DOT LIEN 4 w/1 ARC TAG#X0383B Title#0101545907 wheelc 7 2007 Dodge Caliber 1B3HB48B27D364337 DOT LIEN 4 ARC OF IRC TAG#X75132 Title#0098582605 8 2007 Dodge Caliber Ib3hb48b47d364338 DOT LIEN 4 ARC of IRC TAG#X75134 Title#0098582712 9 2010 Ford Van 1ftne2el6ada75690 DOT LIEN 10 ARC of IRC 10 2010 Ford Van Iftne2el8ada75691 DOT LIEN 10 ARC of IRC 11 2001 Chevy Express IGAHG39RX11239898 TITLE 15 ARC DOT TAG#X81862 #84056401 12 1997 Buick LeSabre 1G4HP52KOVH464386 TITLE 5 ARC Of TAG#X4133A #72767214 Indian River County 2002 Ford VN 1FTSS34L32HA66314 TITLE 8w/l ARC of IRC #85863770 wheelc 14 2008 Ford BU 1 FBNE31 L68DA95965 TITLE 12 #100278463 Arc of Irc 19 1998 Ford SW 1FBSS31.L7WHB36346 TITLE out of #75232799 Svc- Association ForSale For Retarded 23 2003 Ford Econoline IFTSS341,531-11337384 DOT LIEN 10- Association For TAG#X5424A Title#88958302 8seats 2 Retarded wheel Citizens Indian chair River County 28 1992 Ford P/U 1 FTEF25N6NNB 18777 TITLE 3 Association For TAG#X5426A #63864110 Retarded Citizens Indian River Coun 29 1998 Ford Escort SE 3FAFP15POWR226720 TITLE 5 ARC of DOT TAG4X0668B #75623427 Indian River County Inc 31 2005 Ford E150 IFMREI IW05HA39211 DOT LIEN 8 ARC of DOT TAG#X0666B Title#91550522 Indian River County Inc 2006 Ford Turtle Top 1FDWE35L75HB24836 Title#94712058 8 seats Assoc For TAG#X82854 2 Retarded wheel Citizens chair I Indian River 2011 TRAILER 53PFB1215BG213368 Serial#WS712Ull 9 A CERTIFICATE OF LIABILITY INSURANCE F8DATE/5 (MM/DDffYYY)/2013 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS 'RTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES LOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTANAME: Debra Linkous Lassiter-Ware Insurance of Leesburg PHGNE (800)845-8437 (A X,No:(888)883-8680 1317 Citizens Blvd. ADE-MADREIL .debral@lassiter-ware-com INSURERS AFFORDING COVERAGE NAIC# Leesburg FL 34748 INSURER AHanover American Ins. Co. 36064 INSURED INSURERB:Hanover Insurance Company SunUp ARC, Inc. INSURERC:WeSCO Insurance CompanV 25011 1375 16th Avenue INSURER D: INSURER E: Vero Beach FL 32960 INSURER F: COVERAGES CERTIFICATE NUMBER:13-14 A11 Lines Master REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADDL SUBR POLICY EFF POLICY EXP LTR. r PE OF INSURANCE POLICY NUMBER -1,11DD. MMIDDA YYY LIMITS GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 X COMMERCIAL GENERAL LIABILITY DAMAGE TO RENTED PREMISES Ea occurrence $ 100,000 A CLAIMS-MADE a OCCUR RZJ793597103 3/30/2013 /30/2014 MED EXP(Any one person) $ 5,000 PERSONAL&ADV INJURY $ 1,000,000 GENERAL AGGREGATE $ 3,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS-COMP/OP AGG $ Included X POLICY PRO LOC $ AUTOMOBILE LIABILITY EO MBIINdEeDt SINGLE LIMIT $ 1,000,000 X ANY AUTO BODILY INJURY(Per person) $ ALL OWNEDSCHEDULED AUTOS AUTOS ZJ765766103 3/30/2013 /30/2014 BODILY INJURY(Per accident) $ X X NON-OWNED PROPERTY DAMAGE HIRED AUTOS AUTOS Per accident $ $ X UMBRELLA LIAB X OCCUR EACH OCCURRENCE $ 1,000,000 B EXCESS LIAB CLAIMS-MADE AGGREGATE $ 1'000'-000 DED RETENTION$ HJ793604303 3/30/2013 /30/2014 $ C WORKERS COMPENSATION X WC STATU- OTH- AND EMPLOYERS'LIABILITY Y/N TORY LIMITS I ER ANY PROPRIETOR/PARTNER/EXECUTIVE E.L.EACH ACCIDENT $ 1 000 000 OFFICER/MEMBER EXCLUDED? N I A (Mandatory in NH) P11007920013059 6/1/2013 6/1/2014 E.L.DISEASE-EA EMPLOYEE $ 1,000,000 If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ 11000,000 A Professional Liability RZJ793597103 /30/2013 /30/2014 $1,000,000/$3,000,000 Abuse & Molestation $1,000,00053,000,000 DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (Attach ACORD 101,Additional Remarks Schedule,if more space is required) CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN Indian River County Fire Rescue ACCORDANCE WITH THE POLICY PROVISIONS. 4225 43rd AVenue Vero Beach, FL 32967 AUTHORIZED REPRESENTATIVE Doug Childers/DEBRAL r ACORD 25(2010/05) ©1988-2010 ACORD CORPORATION. All rights reserved. INS025(201005).01 The ACORD name and logo are registered marks of ACORD 80 ATTACHMENT TO CLASS E1 CERTIFICATE APPLICATION 6. SunUp ARC, Inc. provides door to door transportation service to individuals with developmental disabilities. Our current service area includes all of Indian River County as well as northern St. Lucie County. We have plans to extend into southern Brevard county within the next year. Primary service hours are 6am to 4pm Monday Through Friday. Weekend transportation is arranged as necessary. 81 V. NOTARIZED STATEMENTS Fill in Statements as applicable. E or El APPLICA TS I, ` , the representative of Applicant Name .lA( , do hereby attest that the Business Name of Service above named service meets all the requirements of, and that I agree to comply with, all applicable provisions of Chapter 304, Life Support and Wheelchair Services. the representative of Applicant Name do hereby attest that Business Name of Service the above named service will provide continuous service on a 24-hour, 7-day week basis. I do hereby attest that the above named service meets all the requirements for operation of an ambulance service in the State of Florida as provided in Chapter 401, Part III, Florida Statutes, Chapter 64E-2, Florida Administrative Code, and that I agree to comply with all the provisions of Chapter 304, Life Support Services. �L I further acknowledges that discrepancies discovered during the effective period of the Certificate of Public Convenience and Necessity will subject this service and its authorized representatives to corrective action and penalty provided in the referenced authority and that to the best of my knowledge, all statements on this application are true and cnoroct. APPLICANT SIGNATUR DATE Before me personally appeared the said_ who says that he/she executed the above instrument of his/her own free will and accord,with full knowledge of the purpose thereof. Sworn and subscribed in my presence this /4� day of �- 111- My commission expires: NOTARY PUBLIC ?L .uEATi i2 BCahiTA DALES Vy COMMISSION#DD945283 t7:\Beth\Beth Casano EOC\COPCN\RENEWAL PACKETSICOPCN Application rev.2013.doc '? F,iS� EXPIRES February 05S5,2014 (407)398-0?53 F oridallotaryService'Com 82 M INDIAN RIVER COUNTY 00 DEPARTMENT OF EMERGENCY SERVICES PERSONNEL ROSTER NAME OF PROVIDER: SunUp ARC,Inc. DATE: August 6,2013 SUBMITTED BY: Heather Dales PLEASE LIST ALL PERSONNEL LAST NAME FIRST SS# FLDL# EXP.DATE POSITION Anunziato Anthony A552-006-42-189-0 5-14 Driver Dembroski Gloria D516-281-85-600-0 03-20 Instructor Firmin Jean F655-460-56-172-0 5-19 Driver Foster Cynthia F236-112-66-688-0 5-20 DSProvider Gaunt John G530-479-49-410-0 11-20 Driver Griesbach Charles G621-150-34-106-0 03-13 Driver Heady Michelle H300-552-61-754-0 07-19 Instructor Howard Cordi H630-116-55-821-0 9-17 Driver Martinez Silvio M635-781-81-448-0 12-13 Instructor Miller Jacque M460-433-69-650-0 4-19 Instructor Mueller Lynn M460-525-66-901-0 11-13 Instructor Stafford Harold 5316-346-71-451-9 12-17 Driver ZY Consent Agenda Indian River County Interoffice Memorandum Office of Management & Budget To: Members of the Board of County Commissioners From: Jason E. Brown Director, Office of Manag m nt & Budget Date: September 10, 2013 Subject: Miscellaneous Budget Amendment 027 Description and Conditions The attached budget amendment appropriates funding necessary for the following: 1. Revenues and expenses have exceeded estimates for the 2012/13 fiscal year in the Shooting Range. The attached entry appropriates funding in the amount of $20,000. 2. On June 11, 2013 the Board of County Commissioners approved a cost share agreement with Grand Harbor to repair one and demolish two docks on Boat Club Island (aka Spoil Island). The attached entry appropriates $14,500 in contributions from both parties, and a $7,500 grant from FIND for a total of $22,000. 3. Indian River County currently has a five-year grant through the U.S. Department of Housing and Urban Development (HUD) to assist with rent payments for certain qualified individuals. The attached entry appropriates funding for rental assistance for the remainder of the fiscal year from the Federal/State grant funds. 4. One part-time Lifeguard position in Ocean Rescue was re-instated to full-time during the current fiscal year. The attached entry appropriates funding in the amount of $27,385 from MSTU Fund Cash Forward Oct 1St 5. Attorneys fees have exceeded budgeted amounts in the Human Resources Department. The attached entry appropriates funding in the amount of $8,000 from General Fund Reserve for Contingency. 6. Employee turnover and retirements have resulted in salary and benefit costs exceeding the budget in various departments. The attached entry appropriates funding from General Fund Reserve for Contingency in the amount of $67,135, MSTU Fund Cash Forward Oct 1St in the amount of $53,434, Utilities Cash Forward Oct 1St in the amount of $67,975, and Information Technology Cash Forward Oct 1St in the amount of $11,040. 7. In accordance with generally accepted accounting principles, an accounting entry is required to record houses held in inventory at 9/30/2012 and subsequently sold for the Neighborhood Stabilization Program (NSP). All NSP homes have now been sold. The attached entry appropriates funding for this expenditure in the amount of $658,000 from NSP Program Income. 84 Board of County Commissioners September 10, 2013 Page 2of2 8. The Federal Transit Administration (FTA) has awarded Indian River County Section 5307 Grant Funds in the amount of $2,196,600 for the current fiscal year of 2012/13. Additionally, funds from the previous year need to be rolled to the current year. The attached entry appropriates the grant funds. 9. Due to the partial early payoff of the Spring Training Bonds, interest expenses that would have been due next fiscal year have been incurred in the current fiscal year. The attached entry appropriates funding in the amount of $49,433 from Spring Training Bonds/Cash Forward Oct 1St 10. Several large workers' compensation claims have been settled and paid. The attached entry appropriates funding in the amount of $300,000 from Self Insurance/Cash Forward-Oct 1St 11. Delinquent taxes have been paid towards the Environmentally Sensitive Land Acquisition Bond in which the Tax Collector charges a fee for collection. In addition, the remaining fund balance will be transferred to the General Fund at fiscal year end. The attached entry appropriates funding in the amount of $100 to be provided from Land Acquisition Bond/Cash Forward Oct Vt, and the transfer of$133,200 to the General Fund. 12. The Highlands Streetlighting District electric charges are higher than anticipated. The attached entry appropriates funding in the amount of $800 from Highlands Streetlighting District/Cash Forward-Oct 1St Staff Recommendation Staff recommends that the Board of Commissioners approve the attached budget resolution amending the fiscal year 2012/2013 budget. Attachments Budget Amendment 027 and Resolution APPROVED AGENDA ITEM: Indian River count ro ed Date BY � � tiVG1 Administrator 1/x-113 : Legal Joselth A. 8aird County Administrator Budget Department For: September 17, 2013 Risk Management 85 RESOLUTION NO. 2013- A RESOLUTION OF INDIAN RIVER COUNTY, FLORIDA, AMENDING THE FISCAL YEAR 2012-2013 BUDGET. M WHEREAS, certain appropriation and expenditure amendments to the I adopted Fiscal Year 2012-2013 Budget are to be made by resolution pursuant to section 129.06(2), Florida Statutes; and WHEREAS, the Board of County Commissioners of Indian River County desires to amend the fiscal year 2012-2013 budget, as more specifically set forth in Exhibit "A" attached hereto and by this reference made a part hereof, NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, that the Fiscal Year 2012=2013 Budget be and hereby is amended as set forth in Exhibit "A" upon adoption of this Resolution. This Resolution was moved for adoption by Commissioner , and the motion was seconded by Commissioner , and, upon being put to a vote, the vote was as follows: Chairman Joseph E. Flescher Vice Chairman Wesley S. Davis Commissioner Peter D. O'Bryan Commissioner Bob Solari Commissioner Tim Zorc The Chairman thereupon declared this Resolution duly passed and adopted this day of 12013. INDIAN RIVER COUNTY, FLORIDA Attest: Jeffrey R. Smith Board of County Commissioners Clerk of Court and Comptroller By By Deputy Clerk Joseph E. Flescher, Chairman APPROVED AS TO FORM AND LEGAL SUFFICIENCY BY COUNTY ATTORNEYS 6 Exhibit"A" Resolution No.2013- Budget Office Approval: Budget Amendment:027 Jason Brow ,Budget Din or Entry Fund/Depart aAccount Name Account Number Increase Decrease Number 1. Revenue MSTU Fund/Service Charges/Ammunition Sales 004034-347520 $20,000 $0 Expense MSTU Fund/Shooting Range/Pro Shop 00416172-035630 $20,000 $0 2. Revenue Florida Boating Improvements/Intergovernmental 133033-337710-13816 $7,500 $0 Grants/FIND Boat Island Grant Florida Boating Improvements/Cash Forward Oct 1st 133039-389040 $14,500 $0 Expense Florida Boating Improvements/Parks/Other Contractual 13321072-033490-13816 $22,000 $0 Services/Boat Island 3. Revenue HUD Grants/Shelter Plus Care FL0388C4090900 136033-331601-10810 $45,412 $0 Expense HUD Grants/Shelter Plus Care FLO38BC4090900 13616364-036730-10810 $45,412 $0 4. Revenue MSTU Fund/Cash Forward Oct 1st 004039-389040 $27,385 $0 Expense MSTU Fund/Ocean Rescue/Regular Salaries 00411672-011120 $25,000 $0 MSTU Fund/Ocean Rescue/Special Pay 00411672-011150 $1,535 $0 MSTU Fund/Ocean Rescue/Retirement 00411672-012120 $100 $0 MSTU Fund/Ocean Rescue/Worker's Compensation 00411672-012140 $500 $0 MSTU Fund/Ocean Rescue/Medicare 00411672-012170 $250 $0 S. Expense General Fund/Human Resources/Other Professional 00120313-033190 $8,000 $0 Services General Fund/Reserves/Reserve for Contingency 00119981-099910 $0 $8,000 6. Revenue MSTU Fund/Cash Forward Oct 1st 004039-389040 $53,434 $0 Utilities/Cash Forward Oct 1st 471039-389041 $67,975 $0 87 Exhibit "A" Resolution No.2013- Budget Office Approval: Budget Amendment:027 Jason E. rown Budget Director Entry Fund/Departen ccount Name Account Number Increase Decrease Number MSTU Fund/Planning/Medicare 00420415-012170 $440 $0 MSTU Fund/Telecommunications/Regular Salaries 00423437-011120 $13,911 $0 MSTU Fund/Telecommunications/Social Security 00423437-012110 $862 $0 MSTU Fund/Telecommunications/Retirement 00423437-012120 $1,786 $0 MSTU Fund/Telecommunications/Worker's 00423437-012140 $25 $0 Compensation MSTU Fund/Telecommunications/Medicare 00423437-012170 $202 $0 Utilities/General&Engineering/Regular Salaries 47123536-011120 $56,331 $0 Utilities/General&Engineering/Social Security 47123536-012110 $3,493 $0 Utilities/General&Engineering/Retirement 471 23536-01 21 20 $7,233 $0 Utilities/General&Engineering/Worker's 471 23536-01 21 40 $101 $0 Compensation Utilities/General&Engineering/Medicare 471 23536-01 21 70 $817 $0 Information Technology/GIS Department/Regular 50510319-011120 $9,149 $0 Salaries Information Technology/GIS Department/Social 50510319-012110 $567 $0 Security Information Technology/GIS Department/Retirement 50510319-012120 $1,175 $0 Information Technology/GIS Department/Worker's 50510319-012140 $16 $0 Compensation Information Technology/GIS Department/Medicare 50510319-012170 $133 $0 7. Revenue CDBG/Miscellaneous/Neighborhood Stabilization 129038-369919-09128 $658,000 $0 Program/Program Income Expense CDBG/Miscellaneous/Neighborhood Stabilization 12913854-088059-09129 $658,000 $0 Program/Contra Assets Held for Resale 8. Revenue General Fund/FTA SEC-5307/Senior Resource Assoc. 001033-331410 $2,196,600 $0 General Fund/Non-Revenue/Cash Forward-Oct 1st 001039-389040 $464,473 $0 Expense General Fund/Community Transportation Coordinator/ 00111041-088230-54001 $2,196,600 $0 Senior Resource Assoc. ® General Fund/Community Transportation Coordinator/ 0011041-066490-54001 $464,473 $0 Senior Resource Assoc/Other Machinery&Equip 9. Revenue 89 Exhibit"A" (iiiiw Resolution No.2013- Budget Office Approval: . Budget Amendment:027 Jason E. rown, udget Direc c r Entry Fund/Departm nt/ count Name Account Number Increase Decrease Number Spring Training/Cash Forward-Oct 1st 204039-389040 $49,433 $0 Expense Spring Training/Interest-Debt Services 20411717-077210 $49,433 $0 10. Revenue Self Insurance/Cash Forward-Oct 1st 502039-389040 $300,000 $0 Expense Self Insurance/Risk Management/Worker's 50224619-012140 $100,000 $0 Compensation Self Insurance/Sheriff(Worker's Compensation 50260021-012140 $200,000 $0 11. Revenue Environmentally Sensitive Land Acquisition Bond/Cash 225039-389040 $100 $0 Forward-Oct 1 st General Fund/Non-Revenue/Transfer In 001039-381020 $133,200 $0 Environmentally Sensitive Land Acquisition Bond/Cash 225039-389040 $133,200 $0 Forward-Oct 1st Expense Environmentally Sensitive Land Acquisition 22511786-099070 $100 $0 Bond/Budget Transfer/Tax Collector Environmentally Sensitive Land Acquisition 22511717-099210 $133,200 $0 Bond/Reserves/Transfer Out General Fund/Reserves/Cash Forward September 00119981-099920 $133,200 $0 30th 12. Revenue Vero Highlands Streetlighting District/Cash Forward- 184039-389040 $800 $0 Oct 1st Expense Vero Highlands Streetlighting District/Electric Services 18428081-034310 $800 $0 90 ConsItem ent Agenda INDIAN RIVER COUNTY FLORIDA (� DEPARTMENT OF UTILITY SERVICES Date: September 6, 2013 To: Joseph A. Baird, County Administrator From: Vincent Burke, P.E., Director of Utility Services Prepared By: Arjuna Weragoda, P.E., Capital Projects Manager Subject: Amendment No.1 to the Sewer Feasibility Study for the North Sebastian Area UCP 4101 DESCRIPTIONS AND CONDITIONS: Masteller & Moler, Inc is under contract with Indian River County Department of Utility Services to provide professional Services for a Sewer Feasibility Study in the North Sebastian Area. The original Agreement was approved by the Board of County Commissioners on August 20, 2013 in the amount of$29,960.00. The attached Amendment No. 1 to Work Order No.6 extends the limits of the study area west of US Hwy 1 specifically covering the community of Ercildoune Heights, Kelso Place to the east, 128th Court to the west, Roseland Road to the south and the shoreline of the Saint Sebastian River to the north (See attached Exhibit 2). ANALYSIS: Staff requested that Masteller & Moler, Inc. prepare an Amendment to Work Order No.6 to include the area described above. Masteller & Moler, Inc. has submitted Amendment No.1 to Work Order No. 6 which provides for professional engineering services for the preparation of a Sewer Feasibility Study and Report related to the feasibility of Sanitary Sewer to the North Sebastian Area which will include the additional area described in Exhibit 1. On November 15th, 2011, the Indian River County Board of County Commissioners approved the Continuing Contract Agreement for Professional Services with Masteller & Moler, Inc. The total negotiated cost to include the additional area in the feasibility study is a lump sum amount of $ 19,715.00 which results in a new total contract amount of $ 49,675.00. A final report of the findings will be provided approximately 80-days from the original notice to proceed date of August 21, 2013. FUNDING: Funds for this project are derived from the other professional services account in the operating fund. Operating funds are generated from water and sewer sales. Page 1 of 2 91 ACCOUNT NO.: Description Account Number Amount Other Professional Services 47123536-033190 $19,715.00 RECOMMENDATION: Staff recommends approval of the attached Amendment No.1 to Work Order No. 6 authorizing the above-mentioned professional services and requests the Board to authorize the Chairman to execute the attached Amendment No.1 to Work Order No. 6 on their behalf for a sum amount of $ 19,715.00 to Masteller & Moler, Inc. ATTACHMENT(s): 1. Amendment No.1 to Work Order No. 6 for the Sewer Feasibility Study for the North Sebastian Area with Masteller & Moler, Inc., including Exhibit 1 . 2. Exhibit 2- Study Area Extended APPROVED FOR AGENDA: By: Indian River Co. Appr ed Date Josep A. Baird, County Administrator Administration Legal 9 I' For: d1 O Budget f! (3 Date utilities `� `j J Utilities-Finance w (+� F:\Utilities\UTILITY-Engineering\Projects-Utility Construction Permits\IRC-Sewer Feasibility Studies UCP#4101\North Sebastian\Agenda- 92 Amendment No.1 Sewer Feasibility Study.doc AMENDMENT NUMBER 1 TO WORK ORDER NUMBER 6 SEWER FEASIBILITY STUDY FOR THE NORTH SEBASTIAN AREA This Amendment Number 1 to Work Order Number 6 is entered into as of this day of 20_, pursuant to that certain Continuing Contract Agreement for Professional Services entered into as of November 15, 2011, (the "Agreement") by and between INDIAN RIVER COUNTY, a political subdivision of the State of Florida ("COUNTY') and MASTELLER & MOLER, INC. ("CONSULTANT'). 1. The County has selected the Consultant to perform the professional services set forth in existing Work Order Number 6, Effective Date August 20, 2013. 2. The County and the Consultant desire to amend this Work Order as set forth on Exhibit 1 attached to this Amendment and made a part hereof by this reference. The professional services will be performed by the Consultant for the fee schedule set forth in Exhibit 1 and within the timeframe more particularly set forth in Exhibit 1, all in accordance with the terms and provisions set forth in the Agreement. 3. From and after the Effective Date of this Amendment, the above-referenced Work Order is amended as set forth in this Amendment. Pursuant to paragraph 1.4 of the Agreement, nothing contained in any Work Order shall conflict with the terms of the Agreement and the terms of the Agreement shall be deemed to be incorporated in each individual Work Order as if fully set forth herein. IN WITNESS WHEREOF, the parties hereto have executed this Amendment to Work Order as of the date first written above. CONSULTANT: BOARD OF COUNTY COMMISSIONERS MASTELLER & MOLER, INC. OF INDIAN RIVER COUNTY By: _Iz2 , By: Title: President Joseph E. Flescher, Chairman BCC Approved Date: Attest: Jeffrey R. Smith, Clerk of Court and Comptroller By: Deputy Clerk proved: QazLd al, A -AO-J eph A. Baird, County Administrator proved as to form and legal sufficiency: Dy4irn Reingold, County Attorney 93 Our File#1351 9/5/2013 ® NON-EXCLUSIVE PROFESSIONAL ENGINEERING AGREEMENT CONTINUING CONSULTING SERVICES AMENDMENT #1 TO WO #6 "EXHIBIT 1" SEWER FEASIBILITY FOR NORTH SEBASTIAN AREA (Scope of Work) • Proiect Description Masteller & Moler, Inc. (MM) is pleased to present you with Amendment #1 to Work Order #6. Work Order #6 was approved by the Board of County Commissioners on August 20, 2013. Work Order #6 provides for professional engineering services in connection with preparation of a Sewer Feasibility Study and Report related to replacement of septic tank systems along or within close proximity to the Indian River Lagoon. The Feasibility Study and Report covered an area generally described as having a western limit of US Highway#), an eastern limit of the Indian River Lagoon, the Northern Limit of Indian River Drive connection to US Highway #1, and the Southern Limit as Main Street. Amendment #1 to Work Order #6 covers a study area to be added to the Feasibility Study and Report. The additional study area borders the southern shore line of the Saint Sebastian River. This study area is presently developed with residential uses served by existing septic systems. The study area can be described as the community of Ercildoune Heights plus approximately 100 acres north of Roseland Road bordered by Kelso Place on the east, 128th Court to the west, Roseland Road to the south, and the shoreline of the Saint Sebastian River to the north. Consistent with the objective of original Work Order # 6, the Feasibility Study and Report amended by the inclusion of this study area will provide design and cost information for the construction of a sanitary sewer gravity system to replace the existing septic systems. Pollution of groundwater by existing septic systems that migrates into the Saint Sebastian River will be eliminated due to the construction of these sanitary gravity sewers. • Scope of Services The Scope of Services as originally outlined in Work Order#6 will also apply to this Amendment#1. Even though the two (2) study areas (the original study area as covered under Work Order#6 and the additional study area as covered under this Amendment# 1) are not contiguous, the report will evaluate the two (2) study areas as one (1) project. The objective of eliminating the use of septic systems which cause pollution of the Indian River Lagoon and Saint Sebastian River is a common goal of both study areas. It is anticipated that the Sanitary Sewer Feasibility Study and Report will be used as a key element in making application for future funding assistance needed to construct this much needed sewer project. 94 Our File#1351 ® 9/5/2013 "EXHIBIT 1" SEWER FEASIBILITY FOR NORTH SEBASTIAN AREA (Fee Schedule) Method and Amount of Compensation Masteller& Moler, Inc. proposes to provide the above Scope of Services based on the following lump sum fees: Original Amendment#1 Total Fee Fee Increase Fee Fee for Feasibility Study and Report $ 29,960.00 $ 19,715.00 $ 49,675.00 95 Our File#1351 9/5/2013 • "EXHIBIT #1" SEWER FEASIBILITY FOR NORTH SEBASTIAN AREA (Time Schedule) • Time of Performance The estimated time frame for completion of services from the approval of this Amendment#1 to Work Order#1 is as follows: I MILESTONE COMPLETION DATE Completion of Feasibility Study and Report Add 20 calendar days to the original 60 calendar days after BCC Approval (YAmm\Projects\2013\1351\ADMIN\Contracts\Amend#1\1351—Amend#1 to WO#6_13-0905.doc) 96 Leend �� � •,�. � �v�f�� g ` Orginal Study Area 1( ExtendedtudyAre INDIAN RIVER COUNTY DEPARTMENT OF UTILITY SERVICES ORTH COUNTY FEASIBILITY STUDYAREA J/ � ! .......•'} - ; y..� /�+/ 1 -,! J 1. Baput r� # �1 s W`7• �' ✓r F.`�j. .;T P. i.I { r5 ti {• n ,s Q ikn Ilk Nln vo �'1,5� ��� \ ,i J/ '�l'rte ✓< � r t �:,�'u�rtst�t7tr �. .r�1' - � 1 r' ti� '•�r4y'�'^ � �7i �% 6 { +d t r; c1t72 �JI�Tta! y me � , �" \ „�� •, � py '- E x / ' - bur ce� Esn` Deo e; Pr E�To ©t ;Inferfnap,mcre. .n Corp ` S,NK PA�1 GeoBa e^IGN,Kada ter L Ordnanc / t a 1 a a�,,.M• +I,E�w htna/ ony o�,. w� fig,anwate.s/s/2q�, INDIAN RIVER COUNTY FLORIDA AGENDA ITEM Department of Public Works Division of Facilities Management Date: September 9, 2013 • To: The Honorable Board of County Commissioners Through: Joseph A. Baird, County Administrator Through: Christopher R. Mora, P.E., Public Works Director From: Lynn Williams, Facilities Manager/Project Manager Subject: RFQ 2013024 — Professional Roof Evaluation, Design and Contract Administration Services Relating to the existing roof of the Indian River County Administration Building —Agreement with C.B. Goldsmith and Associates BACKGROUND: On October 16, 2012, The Board authorized the issuance of an RFQ to seek the Professional Services of qualified Roof Consultants for the Evaluation, Design and Contract Administration Services for the Indian River County Administration Complex. An RFQ was developed and issued for solicitation on January 18, 2013. A total of 37 firms downloaded the RFQ and 10 firms provided written proposals which were received on February 15, 2013. I I The evaluation committee was comprised of the following members as approved by the County Administrator: Lynn Williams Facilities Manager/Project Manager Chris Mora Public Works Director Chris Kafer County Engineer Jason Brown Budget Director Joe Williams Consultant with ARC Roof Consultants Written responses were evaluated based on criteria contained in the RFQ and a short list was developed for individual interviews of the firms. Presentations/Interviews were held Friday, April 12, 2013 for the 3 firms ranked highest based on review of the written responses to the RFQ. The final ranking was as follows: 1) C. B Goldsmith and Associates Clearwater, Florida 2) Professional Service Industries (PSI) Orlando Florida 3) REI Engineering Bonita Springs Florida The Board approved the selection Committees recommendation at the April 23, 2013 meeting. Staff developed a draft agreement and has completed negotiations with Goldsmith and Associates. The attached agreement provides for Goldsmith and Associates to perform an evaluation of the Administration Complex roofs and provide a written report of the findings. Any additional work related to the roofs would require written authorization/approval of the County. F:\Public Works\Luanne M\Facilities ManagementWdmin Complex Re-Roof\Roof Consultant Agreement C B 1 ^ Goldsmith and Associates BCC 09-09-13.doc y PAGE TWO Agenda item: Roof Consultant Selection RFQ 2013024-Agreement September 9, 2013 RECOMMENDATION: Staff recommends that the Board approve the agreement as submitted and authorize the Chairman to execute the final document when approved by the County Attorneys office. FUNDING: Funding in the amount of $86,318 is budgeted and available for fiscal year 13/14 in account # 00122019-033190-13011, General Fund/Facilities Management/Other Professional Services- Admin Bldg Roof Repair Legal Litigation. ATTACHMENTS: Agreement Approved Agenda Item Indian River Co. ApRroved Date For: 9/17/2013 Administration A 0 County Attorney By: Budget Department 9- -�3 Risk Management �!-13 F:\Public Works\Luanne M\Facilities Management\Admin Complex Re-Roof\Roof Consultant Agreement C B Goldsmith and Associates BCC 09-09-13.doc 99 INDIAN RIVER COUNTY PROFESSIONAL ROOF EVALUATION SERVICES FOR THE EXISTING COUNTY ADMINISTRATION COMPLEX ROOF BUILDINGS A AND B CONSULTANT AGREEMENT THIS AGREEMENT, entered into this day of September 2013 between INDIAN RIVER COUNTY, a Political subdivision of the State of Florida, 1801 27th Street, Vero Beach, FL. 32960, hereinafter referred to as the COUNTY, and C.B Goldsmith and Associates 13101 56th Ct. North, Suite 801, Clearwater Florida 33760, hereinafter referred to as the CONSULTANT. WITNESSETH The COUNTY and the CONSULTANT, in consideration of their mutual covenants, herein agree with respect to the performance of professional architecture; structural, electrical, and mechanical engineering; construction budgeting, contract documents, and related services by the CONSULTANT, and the payment for those services by the COUNTY, as set forth below. This Agreement shall be referred to as the "CONSULTANT AGREEMENT". The CONSULTANT shall provide professional consultant services including: EVALUATION and RECOMMENDATION STATEMENT: 1. Original Design. Review the original design documents to understand the intent of the roof F` systems as designed. This would include the original plans, specifications, addenda, construction phase documents,and any other documents relating to the roof design. 2. Prior Evaluations. Review prior evaluations of the roofs to understand the issues which have been identified to date. Currently,two reports are available: American Roof Technology report submitted February 29,2008 Architecture Roof Consulting(ARC Associates) dated November 7,2011 3. Field Investigation. Conduct an on-site field investigation of both Buildings A and B to evaluate the existing roofs and to identify any material deficiencies in the design or construction of the roof systems. The field investigation shall be thorough and shall include testing, to the extent necessary and approved by the Owner,to support the conclusions reached. 4. Evaluation Statement. Produce an evaluation statement which (a) describes in detail the conditions found during the field investigation, including identification of all material deficiencies, and (b) recommends corrective action which eliminates all material deficiencies, so the Owner will have a watertight roof system, consistent with industry standards and applicable codes,with an expected life of 25-30 years. Page 1 of 9 FAPublic Works\Luanne M\Facilities ManagementWdmin Complex Re-Roof'Agreement with Goldsmith v3 09-09-13.doc 100 SECTION II-GENERAL RESPONSIBILITIES (1) Review and evaluation services required by the Agreement shall be performed by qualified registered Florida architects, engineers and other design professionals. The contractual obligations of such professional persons or entities are undertaken and performed in the interest of the COUNTY. (2) The agreements between the CONSULTANT and the persons or entities identified in this Agreement, and any subsequent modifications, shall be in writing. These agreements, including financial arrangements with respect to this Project, shall be promptly and fully disclosed to the COUNTY upon request (3) If the CONSULTANT believes or is advised by other professionals retained to provide services on the Project that implementation of any instruction received from the COUNTY would cause a violation of any applicable law, the CONSULTANT shall notify the COUNTY in writing. The CONSULTANT shall not be obligated to perform any act which he believes will violate any applicable law. SECTION III- COUNTY OBLIGATIONS The COUNTY agrees to provide the following material, data, or services as required in connection with the work to be performed under this Agreement: County will provide and pay for: • Hard copies of all record, existing conditions, as built drawings, in their possession • Permit drawings from local permitting agencies • Boundary(topographic) surveys when required • CD of scanned drawings • Access to building,roof, interior areas • Additional costs of destructive testing examinations and repair of areas destroyed will be paid for by the County (lllilw' Page 2 of 9 FAPublic Works\Luanne M\Facilities Management\Admin Complex Re-Roof\Agreement with Goldsmith v3 09-09-13.doc 101 SECTION IV- COMPLETION The consultant shall provide a written evaluation and recommendation statement of findings for consideration by the Board of County Commissioners.If it is the decision of the Board to proceed with subsequent phases of work, a separate scope of work will be developed and the fee shall be negotiated in good faith between both parties. Subsequent phases shall be approved and agreed through the issuance of a work order for the work and a separate notice to proceed. SECTION V-TIME FOR COMPLETION Time is of the essence the Consultant shall make all efforts to complete the work described as quickly as is possible. Commencement dates shall be established in a"Notice to Proceed"from the COUNTY. SECTION VI—COMPENSATION (1) Compensation: The COUNTY agrees to pay and the CONSULTANT agrees to accept for services rendered pursuant to this Agreement, fees in accordance with the following: .(a) Evaluation — Fee for review and evaluation of existing roof conditions shall be based on the hourly fee schedule (2013 Fee schedule attached) and will be invoiced monthly. Fee for this portion of the work shall not exceed $25,000 without written authorization of the County. The fee schedule shall remain in effect for the duration of the project. (b) Reimbursable Expenses: Reimbursable expenses, including prints, copies, mail, Fed-Ex, application fees, etc. shall be paid by the CONSULTANT,and then reimbursed by the COUNTY; or paid directly by the COUNTY. The reimbursable costs and other costs (including testing, if any) are a not to exceed amount of $15,000. (1) Payment Schedule (a) The COUNTY shall make monthly partial payments to the CONSULTANT. Payments shall be in proportion to the percentage of work completed for each Phase of work provided, and payments shall also include all reimbursable costs for the billing period. Retainage may be withheld in accordance with "Section IX—Partial Payments". (awl (b) The value of each Phase of the CONSULTANTS work and product deliverables shall be in accordance with the phases outlined in Section VI compensation listed above. Page 3 of 9 FAPublic Works\Luanne M\Facilities Management\Admin Complex Re-Roof\Agreement with Goldsmith v3 09-09-13.doc 102 (c)The payments shall be due in accordance with F.S. 218,Local Government Prompt Payment Act. (3) Additional Services Fee: The COUNTY agrees to pay for additional services, approved by the COUNTY in writing, that are outside or beyond the scope of services identified above in accordance with the approved hourly rate schedule ("Exhibit B"). See "Section VII — Additional Work" and "Section VIII — Extra Work". SECTION VII-ADDITIONAL WORK (1) Compensation for Additional Work shall be at a price to be negotiated between the CONSULTANT and the COUNTY, based on the CONSULTANT'S approved hourly rate schedule(shown in"Exhibit B"of attached proposal).. SECTION VIII-EXTRA WORK (1) In the event extra work is necessary by the CONSULTANT due to a change in scope of the project, and upon the issuance of an amendment to this Agreement for said Extra Work by the COUNTY, said Extra Work may commence upon receipt of a separate Notice to Proceed. (2) Compensation for Extra Work shall be at a price to be negotiated in good faith between the CONSULTANT and the COUNTY. SECTION IX-PARTIAL PAYMENTS (1) The COUNTY shall make monthly partial payments to the CONSULTANT. (2) The CONSULTANT shall submit duly certified invoices to the COUNTY'S Project Manager. (3) Due to the relative short time expected to complete the review,evaluation and report phase of this project no retention shall be held on progress payments. SECTION X—RIGHT OF DECISIONS (1) All services shall be performed by the CONSULTANT to the satisfaction of the COUNTY'S Project Manager, who shall decide all questions, difficulties, and disputes of whatever nature which may arise under or by reason of this Agreement and according to the prosecution and fulfillment of the service hereunder, and the character, quality, amount and value thereof, and the Project Manager's decision upon all claims questions and disputes shall be final conclusive and binding upon the parties hereto unless such determination is clearly arbitrary or unreasonable. (2) Adjustments of compensation and time because of any major changes in the work that might become necessary or be deemed desirable as the work progresses shall be reviewed by the COUNTY'S Project Manager. In the event that the CONSULTANT does not concur in the judgment of the COUNTY'S Project Manager as to any decisions made by him, he shall present his written objections to the County Administrator; and the COUNTY'S Project Manager and the Page 4 of 9 FAPublic Works\Luanne M\Facilities Management\Admin Complex Re-Roof\Agreement with Goldsmith v3 09-09-13.doc 103 CONSULTANT shall abide by the decision of the County Administrator of Indian River County, unless the decision is clearly arbitrary or unreasonable. The CONSULTANT may appeal the decision to the Board of County Commissioners. SECTION XI-OWNERSHIP AND REUSE OF DOCUMENTS (1) Ownership All reports, tracings, plans, specifications, contract documents, and other data developed by the CONSULTANT for the purpose of this Agreement shall become the property of the COUNTY and shall be made available by the CONSULTANT at any time upon request of the COUNTY. When all work contemplated under this Agreement is complete, all of the above data shall be delivered to the Director of the Public Works Department. (2) Reuse of Documents All documents, including but not limited to drawings and specifications, prepared by the CONSULTANT pursuant to this Agreement are related exclusively to the services described herein.They are not intended or represented to be suitable for reuse by the COUNTY or others on extensions of this project or on any other project. Any such utilization or adaptation will entitle the CONSULTANT to further compensation at rates to be agreed upon by the COUNTY and the CONSULTANT. The CONSULTANT shall not be held liable for any reuse of the documents and shall not be held liable for any modifications made to the documents by others. SECTION XII-NOTICES Any notices, reports or other written communications from the CONSULTANT to the COUNTY shall be considered delivered when posted by certified mail or delivered in person to the COUNTY'S project manger. Any notices, reports or other communications from the COUNTY to the CONSULTANT shall be considered delivered when posted by certified mail to the CONSULTANT at the last address left on file with the COUNTY or delivered in person to said CONSULTANT or his authorized representative. Such in person deliveries shall be evidenced by signed receipts. SECTION XIII-TERMINATION The obligation to provide further services under this Agreement may be terminated by either party upon thirty (30) days written notice in the event of substantial failure by the other party to perform in accordance with the terms hereof through no fault of the terminating party or if the COUNTY determines it not in the public interest to continue this Agreement. In the event of any terminations, the CONSULTANT will be paid for all services rendered to the date of termination, all expenses subject to reimbursement hereunder, and other reasonable expenses incurred by the CONSULTANT as a result of such termination. The CONSULTANT will deliver to the COUNTY all work performed prior to termination of the Agreement. Page 5 of 9 FAPublic Works\Luanne M\Facilities Management\Admin Complex Re-RoofWgreement with Goldsmith v3 09-09-13.doc 104 SECTION XIV-AUDITS �w The COUNTY reserves the right to audit the records of the CONSULTANT related to this Agreement at any time during the execution of the work included herein and for a period of one year after final payment is made. SECTION XV- SUBLETTING The CONSULTANT shall not sublet, assign, or transfer any work under this Agreement without the written consent of the COUNTY. When applicable and upon receipt of such consent in writing, the CONSULTANT shall cause the names of the architectural firm or engineering firms, responsible for the major portions of each separate specialty of the work to be inserted on reports or other data. SECTION XVI-WARRANTY The CONSULTANT warrants that he has not employed or retained any company or person other than bona fide employees working solely for the CONSULTANT to solicit or secure this Agreement and that he has not paid or agreed to pay any company or person other than a bona fide employee working solely for the CONSULTANT any fee, commission,percentage fee, gifts or any other considerations, contingent upon or resulting from the award or making of this Agreement. For breach violation of this warranty, the COUNTY shall have the right to annul this Agreement without liability. SECTION XVII-DURATION OF AGREEMENT This Agreement shall remain in full force and effect for a period of two (2) years after the date of execution thereof or until completion of all project phases as specified by the COUNTY'S Project Manager, whichever occurs later, or unless otherwise terminated pursuant to Section XIII of this Agreement. (lliiw Page 6 of 9 F:\Public Works\Luanne M\Facilities Management\Admin Complex Re-Roof\Agreement with Goldsmith v3 09-09-13.doc 105 SECTION XVIII-INSURANCE AND INDEMNIFICATION t` During the performance of the work covered by this Agreement, the CONSULTANT shall provide the t w COUNTY with evidence that the CONSULTANT has obtained and maintains the insurance listed in the Agreement. (1) CONSULTANT shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the CONSULTANT, his agents, representatives, employees or sub-consultants. The cost of such insurance shall be included in the CONSULTANT's Basic Compensation. Architects and Engineers under subcontract with the CONSULTANT shall have their own Professional Liability Insurance. (2) Minimum Scope of Insurance (a) Worker's Compensation as required by the State of Florida. Employers Liability of $100,000 each accident, $500,000 disease policy limit, and $100,000 disease each employee. (b) General Liability $1,000,000 combined single limit per accident for bodily injury and property damage. COUNTY shall be an additional insured. Auto Liability $1,000,000 combined single limit per accident for bodily injury and property damage for owned and non-owned vehicles. COUNTY shall be an additional insured. (c) Auto Liability $1,000,000 combined single limit per accident for bodily injury and property damage for owned and non-owned vehicles. COUNTY shall be an additional insured. (d) Professional Liability Insurance providing coverage for negligent, reckless or intentional acts, errors, or omissions committed or alleged to have been committed by CONSULTANT with a limit of$500,000 per claim/annual aggregate. There shall be no more than $15,000 deductible per claim amount unless the CONSULTANT provides a Certified Copy of a financial report which has been approved by the County Risk Manager. This insurance shall extend coverage to loss of interest, earning,profit,use and business interruption, cost of replacement power, and other special, indirect and consequential damages. (3) Any deductibles or self insured retentions greater than $15,000 must be approved by the Risk Manager for Indian River County with the ultimate responsibility for same going to the CONSULTANT. (4) CONSULTANT'S insurance coverage shall be primary. (5) All above insurance policies shall be placed with insurers with a Best's rating of no less than A- VII. The insurer chosen shall also be licensed to do business in Florida. (6) The insurance policies procured shall be "Claims Made" policies or as generally available on the open insurance market. Page 7 of 9 FAPublic Works\Luanne M\Facilities Management\Admin Complex Re-Roof\Agreement with Goldsmith Q 09-09-13.doc 106 (7) The Insurance Carriers shall supply Certificates of Insurance evidencing such coverage to the Indian River County Risk Management Department prior to the execution of this Agreement. (8) The insurance companies selected shall send written verification to the Indian River County Risk Management Department that they will provide 30 days written notice to the Indian River County Department of Risk Management of its intent to cancel or terminate said policies of insurance. (9) CONSULTANT shall include all sub-consultants as insured under its policies or shall furnish separate certificates and endorsements for each sub-consultant. All coverages for sub-consultants shall be subject to all of the requirements stated herein. (10) CONSULTANT hereby agrees to indemnify Indian River County and Representatives thereof from all claims arising solely from negligent, reckless or intentional acts, errors or omissions of the CONSULTANT or CONSULTANT'S REPRESENTATIVES in the performance of Professional Services under this Agreement and for which CONSULTANT is legally liable. (THE REST OF THIS PAGE HAS BEEN INTENTIONALLY LEFT BLANK (W Page 8 of 9 FAPublic Works\Luanne M\Facilities Management\Admin Complex Re-Roof\Agreement with Goldsmith v3 09-09-13.doc 107 SECTION XIX-ENTIRETY OF AGREEMENT M A. This writing embodies the entire Agreement and understanding between the parties hereto, and there are no other agreements and understandings, oral or written, with reference to the subject matter hereof that are not merged herein and superseded hereby. B. No alteration, change, or modification of the terms of this Agreement shall be valid unless made in writing and signed by both parties hereto. C. This Agreement, regardless' of where executed, shall be governed by and construed in accordance with the laws of the State of Florida. IN WITNESS WHEREOF the parties hereto have executed these presents this_day of OWNER: BOARD OF COUNTY COMMSIONERS CONSULTANT COMPANY NAME: INDIAN RIVER COUNTY,FLORIDA C.B. Goldsmith and Associates Joseph E. Flescher Chairman Charles Brandt Goldsmith, CEO Approved by BCC: Witnessed by: ATTEST: Jeffrey R. Smith, Clerk of Circuit Court And Comptroller Deputy Clerk Printed Name Approved as to Form and Legal Sufficiency: Dylan Reingold, County Attorney_ Approved: Joseph A. Baird, County Administrator t✓ Page 9 of 9 FAPublic Works\Luanne M\Facilities Management\Admin Complex Re-Root\Agreement with Goldsmith v3 09-09-13.doc 108 Member of AIA AMERICAN INSTrFUTE OF ARCHITECTS ♦ • � ,���/�MY AND¢ASS€G LkTEFS_ 13101 -561h Court North, Suite 801,Cl;auz � f `� BUILDING SCIENCES• ROL1#�t�€��E �=���� s�� __ f. 3 EEE SE�E PROFESSIONAL SERVICES CHARGES WILL BE MADE AT THE STATED RAT-ES POP .+.SSOC�A :1 OUTSOURCED PERSONNEL IN SETTING UP A.ND CLOa'.a�C�e PRs��r �_PRC 'nom Cir„mssR C-1C&* �#- Z' ���z �r� ADMINISTRATION,FIELD OBSERVATION OR TEST M-AIN EV.ALt AF�l ANALLYC-7^S_,Cg�F0•—G AND LABORATOPY DrATk R&'OPT WPI ,,e�G, CONFERENCES,CONSULTATIONS,TELEPL-_4ieCALLS OROTHe:-:S�AC:ESAFPROPRJA ETOTHESt�3�{,i4�Eby;t Pr�PARAI AVD- REVIEW OF DOCUMENTS BEFORETESTIMIU-TY.CHARGEE 114--l'L,DEINDLRECT,GENERAL AND ADM INIST,RAT:IVEOVEP,HEADANDARE ROUNDED UP TO THE NEXT .25 HOUR. OTHER WORK, INCLUDING, BUT NOT LIMITED TO, FIELD OBSERVATION MAY BE PERFORMED BY OTHER TECHNICAL PERSONNEL AND BILLED AT SCHEDULED PERSONNEL RATES. ALL CHARGES ARE ON A PORTAL-TO-PORTAL BASIS,WITH MINIMUMS OF HALF OR FULL DAYS. A. FIRM PRINCIPALS/PER HOUR . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . $175.00' B. ARCHITECTS/ENGINEERS/PER HOUR . . .. . . . . . . .. . . . .. . . . . . . . . . . . . . .. . . . . . . . . . . . . . . .. . . . . . . . $150.00" C. SENIOR CONSULTANTS/ASSOCIATES/PER HOUR . . . . . . . . . . .. . . . . . . . .. . .. . . . . . . . . . . . . . . . . . .. . . . . $125.00' D; SENIOR PROJECT MANAGERS/PER HOUR . . . . . . .. . . .. . . . . . . . . . . . . .. . ... . . .. . . . .. . . . . . . . .. . . . . $125.00 E. ESTIMATOR . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . .. .. . . . . . . . . . .. . . . . . . .. . . . . $125.00 F. PROJECT MANAGER/PER HOUR . . . . . . .. . . . . . . . .. . . . . . . . . . . . . . . . . . .. . .. . . .. . . . . . . . .. . . . . . . . $100.00 G. FIELD OBSERVATION/PER HOUR(UNLESS PERFORMED BY OTHER TECHNICAL PERSONNEL) . . . . . . . .. . . . . . . . $125.00 K STAFF TECHNICIAN OR PROFESSIONAL ADMINISTRATIVE PERSONNEL PERFORMING TECHNICAL TASKS/PER HR. . . $75.00 I. ARCHITECTURAL INTERN(MASTERS LEVEL). . . . . . . . . . . . . . . . . . . . . . . . .. .. . . . . . ... . .. . . . .. . . . $75- $100.00 J. DRAFTING/PER HOUR . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . .. . . . . . . . .. . . . . . . . . . . . . . . . . . . . . .. . $75.00 K. ACCOUNTING/PER HOUR . . . . . . .. . . .. . . . . . . . .. . . . . . . . . . . . .. . . . . . .. . . . . . .. . . . . . . .. . . . . . . . . $100.00 L. CLERICAL/PER HOUR . . .. . . . . . . . . . . . . . . . .. . . . . . . . .. . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . $65.00 REIMBURSABLE EXPENSES A AUTOMOTIVE TRAVEL/PER MILE(SUBJECT TO CHANGE IN FUEL COSTS) . . . . . ... . .. . . . . . . . . . . I .. . . . . . . . $0.65 B. DIRECT NON-SALARY EXPENSES INCURRED, IDENTIFIABLE AND NOT APPLICABLE TO GENERAL OVERHEAD,SUCH AS COMPUTER CHARGES,SHIPPING CHARGES,PHOTOGRAPHS,LONG DISTANCE TELEPHONE,AUTOMOBILE TRAVEL,COPYING AND PRINTING ARE TO BE REIMBURSED BY CLIENT AS THEY BECOME AVAILABLE OR AFTER WE HAVE RECEIVED BILLING FROM VENDORS, PLUS AN OVERHEAD CHARGE OF 1.25%. C. TIME SPENT IN PORTAL-TO-PORTAL TRAVEL IN THE INTEREST OF,OR FOR THE PROJECT OR FOR TESTIMONY,WILL BE CHARGED AT THE ABOVE HOURLY RATES. D EQUIPMENT RENTAL,IF REQUIRED,CHARGED AT THE COST PLUS A 1.25%SERVICE CHARGE. E. OUT-OF-TOWN TRAVEL AND SUBSISTENCE EXPENSES,TEST CUTS AND REPAIRS,LABORATORY INSPECTION TESTS AND REPORTS, LABORATORY PERSONNEL OR PRINCIPALS,SPECIALIZED CONSULTANTS ARE REIMBURSABLE AT COSTS PLUS AN OVERHEAD CHARGE OF 1.25%. F. THIS SCHEDULE IS SUBJECT TO CHANGE IN JANUARY OF EACH YEAR. FEES FOR DEPOSITIONS,MEDIATIONS,ARBITRATIONS,HEARINGS,BUILDING DEPARTMENT MEETINGS AND COURT TESTIMONYARE INVOICED AT 5300.00/HOUR, WITH MINIMUMS OF HALF OR FULL DAYS AND WILL REQUIRE A RETAINER BASED ON THE ESTIMATED TIME PAYABLE BEFORE TESTIMONY.RETAINER PAYMENTS WILL BE CREDITED TO OUR FINAL BILLING,WHICH WILL INCLUDE COSTS TO REPRODUCE DOCUMENTS WHEN REQUIRED. 109 INDIAN RIVER COUNTY PUBLIC WORKS DEPARTMENT STORMWATER DIVISION 180127" STREET VERO BEACH, FLORIDA 32960 Phone: (772) 226-1562 �LORW' TO: Joseph A. Baird, County Administrator THROUGH: Christopher R. Mora, P.E., Public Works Director FROM: W. Keith McCully, P.E., Stormwater Engineer � SUBJECT: CONSENT AGENDA — RELEASE OF RETAINAGE FOR WORK ORDERS 3-RR, 4-RR, AND 5-RR TO MALCOLM PIRNIE, INC./ARCADIS FOR THE ROCKRIDGE SUBDIVISION SURGE PROTECTION PROJECT DATE: September 9, 2013 DESCRIPTION AND CONDITIONS The purpose of this agenda item is to request the Board of County Commissioners (Board) approve final release of retainage for Malcolm Pirnie, Inc. Work Orders No. 3- RR, 4-RR, and 5-RR for the Rockridge Subdivision Surge Protection Project for a total of $50,073.59. In 2004, Hurricane Frances stalled off the Florida coast for three days and caused serious flood damage to homes in the Rockridge subdivision. In March 2005, the County approved a Work Order with the engineering firm of PBSJ to provide engineering services for a FEMA Hazard Mitigation Grant Program (HMGP) application for the flooding. In its funding application, PBSJ estimated the project cost (engineering and construction) to be $2,000,000. On September 28, 2006, the County received a $275,048 FEMA Phase 1 HMGP grant, administered by the Florida Department of Emergency Management (DEM). Grant funding included only engineering design and permitting. On February 21, 2006, the County entered into its first Rockridge Work Order with Malcolm Pirnie, Inc. (MPI).' The original Work Order was for land surveying services. Several subsequent Work Orders were issued to MPI for final engineering design and 1 Malcolm Pimie, Inc. has been purchased by Arcadis, Inc.but will still be referred to herein as Malcolm Pirnie,Inc. (MPI). 110 Page 2 Final Payment to MPI for Rockridge Work Orders BCC Meeting — September 17, 2013 — CONSENT September 9, 2013 permitting. MPI recently met its contractual obligations with respect to its various Work Orders with the County. MPI's final task was complete in August 2013 when the U.S. Army Corps of Engineers issued a permit to mitigate environmental damage. Part of MPI's work included preparation of an Engineer's Opinion of Probable Construction Cost. MPI's final cost estimate, based on its final design drawings, is $7,213,000 which is considerably higher than the original $2,000,000 engineering and construction cost estimate provided by PBSJ in 2006. The Rockridge Subdivision Surge Protection Project is not funded in the current five-year Capital Improvement Plan. Originally, FEMA promised to reimburse a Phase 2 construction grant on a 75-25 percentage basis, with 75 percent of the costs paid by FEMA. However, now FEMA does not have enough funding for a 75-25 split. FEMA can now only reimburse $3,148,642 of the estimated $7,213,000 construction cost, which equals 43.65 percent. If a Phase 2 grant were issued for construction, the County must front all of the cost and would be reimbursed by FEMA only upon completion of the project and approval of all work by FEMA. Note that before FEMA will approve a Phase 2 construction grant, a benefit-cost analysis must be performed to determine if the project is still cost effective. The new benefit-cost analysis is being calculated by a DCA engineer and the results are not known yet. The original benefit-cost ratio was 2.45. To qualify for Phase 2 construction funding the ratio must be 1.00 or greater. ANALYSIS Alternative No. 1 — Approve release of retainage for MPI Work Orders No. 3-RR, 4-RR, and 5-RR. Alternative No. 2 — Reject release of retainage for MPI Work Orders No. 3-RR, 4-RR, and 5-RR. FUNDING The total $50,073.59 retainage for the Rockridge Surge Protection Project will come from Account #315-20600-06046, Optional Sales Tax /Retainage/Malcolm Pirnie. A breakdown of the retainage amount for each subject Work Order follows: • Work Order No. 3-RR = $35,352.70 • Work Order No. 4-RR = $ 9,865.29 • Work Order No. 5-RR = $ 4,855.60 Total = $50,073.59 FAPublic Works\KeithM\Stormwater Projects\Rockridge Subdivision\Agenda Items\Agenda Item-Final Payment to MPI-Arcadis.doc 111 Page 3 Final Payment to MPI for Rockridge Work Orders BCC Meeting — September 17, 2013— CONSENT September 9, 2013 RECOMMENDATION Staff recommends the Board of County Commissioners approve release of retainage for MPI Work Orders No. 3-RR, 4-RR, and 5-RR. ATTACHMENTS 1. Invoices for final release of retainage for MPI Work Orders No. 3-RR, 4-RR, and 5-RR (one copy each). DISTRIBUTION 1. Christopher R. Mora, P.E., Public Works Director 2. Budget 3. Legal Indian River County ro d Date APPROVED AGENDA ITEM Administration FOR September 17, 2013 Budget fo Legal }b'1 - B Public Works g✓9 Stormwater Engineering 9`q-2dr3 FAPublic Works\KeithM\Stormwater Projects\Rockridge Subdivision\Agenda Items\Agenda Item-Final Payment to MPI-Arcadis.doc 1 1 2 a ■ INDIAN RIVER COUNTY PUBLIC WORKS DEPARTMENT Invoice Date: September 6,2013 ATTN:KEITH MCCULLY Project No: 02240018.0000 1840 25TH STREET Invoice No: RETAINAGE VERO BEACH,FL 32960 Statement No.: 6 Rockridge Design Professional Services from October 01,2008 to January 27,2013 Original Contract Value—WO#3RR $363,027.00 Amendment 1—CREDIT -$9,500.00 TOTAL Contract Value $353,527.00 Total To Date Total Fees $353,527.00 LL 40 is Amount Previously Paid $318,174.30 Retainage Withheld $35,352.70 Retainage Released $35,352.70 Total Amount Due this Invoice(FINAL RELEASE OF RETAINAGE) S35,352.70 Please remit payments to: For Wire Transfers please remit to: Malcolm Pirnie,Inc. Account Number:8188093937 62638 Collections Center Dr. ACH ABA#:071000039 Chicago,IL 60693-0626 Wire ABA#:026009593 Please reference Invoice Number RETAINAGE on payment 113 INDIAN RIVER COUNTY, FLORIDA MEMORANDUM TO: Joseph A. Baird, County Administrator FROM: Christopher R. Mora, P.E., Public Works Director SUBJECT: Waterway Village Homeowners Association 53rd Street Landscape Maintenance Memorandum of Understanding (MMOU) DATE: September 10, 2013 DESCRIPTION AND CONDITIONS The Waterway Village Homeowners Association (HOA), representing Waterway Village, a residential community on the south side of 53rd Street, east of 58 Avenue, desires to maintain landscaping, at the HOA's expense, along 53rd Street within County-owned right- of-way. The landscaping will conform to County standards and specifications and the maintenance will conform to County safety regulations. The HOA intends to supply all landscaping material and perform all maintenance associated with the landscaping. The HOA will enter into a Maintenance Memorandum of Understanding (MMOU) with Indian River County which will obligate them for continued, on-going maintenance of the landscaping. ALTERNATIVES The Alternatives are as follows: Alternative No. 1 Approve the following: 1. Maintenance Memorandum of Understanding (MMOU) Alternative No. 2 1. Deny item 1 above and instruct County staff to maintain landscaping FUNDING There is no funding necessary by Indian River County; the HOA commits to all landscape maintenance costs. F:\Public Works\Luanne M\Agenda Items\Waterway Village HOA MMOU BCC 09-10-13.doc 1 1 6 Page 2 Waterway Village / 53rd Street Landscape Maintenance Agreement September 10, 2013 RECOMMENDATIONS Staff recommends Alternative No. 1, approval of the following item: 1. Maintenance Memorandum of Understanding (MMOU) ATTACHMENTS MMOU DISTRIBUTION HOA APPROVED AGENDA ITEM FOR 09/17/13 Indian River County AppoWd Date . <��7 Administration / 9 ha)15 B �J}`��`^,��(Q Budget dW I t3 Legal —�I Risk Mana ement OQ- Public Works d�Y w� 4' " 1311 FAPublic Works\Luanne M\Agenda Items\Waterway Village HOA MMOU BCC 09-10-13.doc 117 MEMORANDUM OF UNDERSTANDING BETWEEN THE WATERWAY VILLAGE HOMEOWNERS ASSOCIATION,INC. AND INDIAN RIVER COUNTY,FLORIDA This Memorandum of Understanding (hereinafter "MOU") is made and entered into by and between The Waterway Village Homeowners Association, Inc., a Florida not-for-profit corporation, and Indian River County,Florida,a political subdivision of the State of Florida. Recitals WHEREAS, DiVosta Homes, L.P. ("Developer") is in the process of developing a residential subdivision and Development of Regional Impact known as Waterway Village in Indian River County; and WHEREAS, the Developer, pursuant to a Developer's Agreement, installed enhanced landscaping along Waterway Village's 53rd Street frontage, including landscaping within the County's right-of-way; and WHEREAS,the main entrance to Waterway Village is from 53rd Street; and WHEREAS, the Waterway Village Homeowners Association, Inc. ("Association") desires to maintain the enhanced landscaping within the right-of-way along Waterway's 53`d Street frontage, for aesthetic purposes; and WHEREAS, the County agrees to permit the Association to maintain the enhanced landscaping within the right-of-way along Waterway's 53rd Street frontage; NOW, THEREFORE, in consideration of the mutual covenants contained herein and other good and valuable consideration,the Association and County hereby agree as follows: 1. The foregoing recitals are true and incorporated as if fully restated herein. 2. Association agrees to maintain all landscaping materials, fertilization, and irrigation furnished and installed by DiVosta Homes, L.P. along Waterway Village's 53rd Street frontage, including such landscaping in the County's right- of-way, at the Association's own cost and expense. 3. County agrees to permit the Association to perform the work described herein on an as-needed basis as determined by the Association, and County waives any 118 (� permit or application fees which might otherwise be associated with work as described herein within the County right-of-way. 4. This MOU may only be modified in writing by mutual agreement of both parties. 5. To the extent allowed by law,the County agrees to hold harmless the Association from any liability which may arise from the Association's performance of the work described herein. 6. The Association shall defend,hold harmless, and indemnify the County, including its County's commissioners, employees, and agents from and against any and all claims, causes of action, losses, damages, expenses (including reasonable attorneys fees) and other liabilities of any type whatsoever, arising out of or relating to Association's negligence, intentional misconduct, or violation of this MOU or applicable law. 7. General Liability Insurance: The Association shall obtain and keep in force a general liability insurance policy, occurrence based,with a general aggregate limit of no less than $300,000.00 and a single occurrence limit of $200,000.00. The County shall be named as additional insured. Workers Compensation and Employees Liability: The Association shall ensure ® that any contractor or subcontractor providing labor pursuant to this Memorandum of Understanding shall maintain Workers Compensation in accordance with the laws of the State of Florida. Automobile Insurance: If applicable, the Association shall ensure that any contractor or subcontractor providing labor pursuant to this Memorandum of Understanding shall maintain Automobile Insurance in accordance with the laws of the State of Florida. 8. This MOU may only be terminated by either party by providing ninety (90) days written notice to the other party at the appropriate address below: If to the Association: Waterway Village Homeowners Association,Inc. c/o Capital Realty Advisors, Inc. 600 Sandtree Drive, Suite 4109 Palm Beach Gardens,FL 33403 With a copy to: Bruce Barkett Collins,Brown, Caldwell,Barkett, Garavaglia&Lawn, Chartered P.O. Box 64-3686 Vero Beach,FL 32964-3686 ® If to the County: Indian River County 119 Public Works Director 1801 27`h Street Vero Beach, FL 32960 With a copy to: Dylan Reingold County Attorney Indian River County 1801 27h Street Vero Beach,FL 32960 Waterway Village Homeowners Association, Inc. By: Name/Title: Date: INDIAN RIVER COUNTY,FLORIDA `rr.. ATTEST: BOARD OF COUNTY COMMISSIONERS By: Deputy Clerk Chairman Date: (SEAL) Approved as to form and legal sufficiency: Approved as conforming to municipal olicy: 011f,-/ 'A . / 1� Dylan Reingold seph A. aird County Attorney ounty Administrator 120 CONSENT AGENDA INDIAN RIVER COUNTY 35 OFFICE OF MANAGEMENT AND BUDGET PURCHASING DIVISION DATE: September 9,2013 TO: BOARD OF COUNTY COMMISSIONERS THROUGH: Joseph A. Baird, County Administrator FROM: Jennifer Hyde, Purchasing Manag( SUBJECT: Approval of Bid Award for IRC Bid No. 2013046 North County RO Plant VFD Replacement BACKGROUND: The Department of Utility Service--s- requested the solicitation of bids for the replacement of three HP Variable Frequency Drives (VFDs) at the North County RO Plant. BID RESULTS: Bid Opening Date: July 25, 2013 Advertising Date: June 14, 2013 DemandStar Broadcast to: 354 Vendors Specifications Requested by: 31 Vendors Replies: Two Vendors BID TABULATION: Flanders, Inc. Lakeland, FL m$55,000.00* CEC Motor&Utility Services Palmetto, FL $79,325.00 *Flanders noted bid exceptions, which were reviewed and determined acceptable by the Chief Operator and Utilities Operations Manager Flanders has been determined to be the lowest most responsive and responsible bidder. SOURCE OF FUNDS: The Department of Utilities Services had $75,000 budgeted for this project, therefore funding for the replacement of the VFDs is available as follows: Account Number Account Description Amount 47123536-044699-13516 North R/O Rebuild RFD $55,000.00 \\Fileserver2\Public\Purchasing\Bids12012-2013 FY(2013000)\2013046 North RO VFD ReplacementkAgenda-2013046.doc 121 CONSENT AGENDA RECOMMENDATION: �. Staff recommends awarding this Bid to Flanders. Inc., as the lowest most responsive and responsible bidder meeting the specifications as set forth in the ITB. Staff further requests that the Board of County Commissioners approve the attached sample agreement and authorize the Chairman to execute said agreement after receipt and approval of the required certificate of insurance and after the County Attorney has approved the agreement as to form and legal sufficiency. ATTACHMENTS: Recommendation of Award(Department) Bid Tabulation Bid Submittal Sample Agreement APPROVED AGENDA ITEM Indian River Co ed D to BY: 1)d Admin Le al seph A. Baird, County Administrator Budget Department FOR: D Risk Manager 4W \\Fileserver2\Public\Purchasing\Bids\2012-2013 FY(2013000)\2013046 North RO VFD Replacement\Agenda-2013046.doc 122 �vr, co I �• A INDIAN RIVER COUNTY INTEROFFICE MEMORANDUM DATE: September 3, 2013 TO: Jennifer Hyde, Purchasing Manager FROM: Vincent Burke P.E., Director of Utility Services PREPARED BY: Terry Southard,Operations Manager/%5 SUBJECT: Bid # 2013046 North County RO Plant VFD Replacement Background: At the request of the Department of Utility Services, the Purchasing Division opened bids on July 25, 2013 for Bid # 2013046 for the North County RO Plant VFD Replacement. Two companies responded to the bid. 1. Flanders, Lakeland, FL $55,000.00 2. CEC Motor& Utility Services $79,325.00 Funding The funds for the North County RO Plant VFD Replacement will be covered in Account No. 47123536-13516. Recommendation: Chief Operator Harold Seeley and Facility Electrician Tom King of the Operations staff met with representatives of Flanders at the North County RO Plant. They confirmed that Flanders staff can satisfy the bid requirements at the submitted bid price. Staff recommends the lowest bidder, Flanders, of Lakeland FL, be awarded the contract for bid #2013046 in the amount of $55,000.00 for the North County RO Plant VFD Replacement. CADocuments and Settings\aobertautsch\Lccal Settings\Temporary Internet Files\Content.Outlook\XOW7294F\Memo to Jennifer Hyde Bid #2013048 North County RO VFD Replacement-amo Sept 3 2013.doc 123 1 INDIAN RIVER COUNTY Witness: Mae�4han r*'auahlin PURCHASING DIVISION Witness: Jennifer-Hyde 1500 27th Street,Vero Beach,FL 32960 (772)226-1416 BID TABULATION Bid Opening Date: Time: CIO) July 25, 2013 2:OOPM Bid No.: Department: 2013046 Utilities c w F� 4-4 ti Bid Title: O y North County RO Plant VFD U Replacement *. Bid Form Y Y Addendum 41, 92, 43 Y Y Bid Bond Y Cashiers Check Disclosure Y Y Affidavit of Compliance Y Y* Warranty Y Y Total Lump Sum Bid Price $ 79,325.00 $ 55,000.00 COMMENTS: Flanders-Exceptions Noted .i N .p Indian River County Purchasing Division VERc 0 180027 th Street Vero Beach, FL 32960 -< Phone (772) 226-1416 Fax (772) 770-5140 ORVDQ- Bid Form North RO VFD Replacement Bid #: 2013046 Bid Opening Date and Time: July 11, 2013 2:00 P.M. Bid Opening Location: Purchasing Division I 180027 th Street Vero Beach, FL 32960 In accordance with all terms, conditions,specifications, and requirements, the Bidder offers the following: Total Lump Sum Bid Price $ �J`�C3�C� •�� Total Bid Price in Words Project completion time after receipt of"Notice to Proceed"or PO: C / DAYS Will your company extend these prices to other governmental agencies Yes Nov within the State of Florida? Page 17 of 27 125 2013046 North RO VFD Replacement The undersigned hereby certifies that they have read and understand the contents of this solicitation and agree to furnish at the prices shown any or all of the items above, subject to all instructions, conditions, specifications, and attachments hereto. Failure to have read all the provisions of this solicitation shall not be cause to alter any resulting contract or request additional compensation. Company Name: Company Address: 7 0A � City, State Z 11/4/ Zip Code _i di Q Telephone: A 5-/0 - D SSS Fax: ,�(,� - S /G "' S S-0 II E-mail: f f�� f/�y d 1eifyef ers1,yc Business Tax Receipt Number: 613 -kb l FEIN Number: j' / -7 / Authorized Signature: 2�z , ,,,, / 1/ Date: Name:__ ) i0110_ hh1y � e-t l�lct Title: 119"Ou,yt �a.voyPk- (Type/Prided) M P N N Page 18 of 27 126 2013046 North RO VFD Replacement Affidavit of Compliance (Please include this form with your bid) Indian River County Bid# 2013046 for North RO VFD Replacement ❑ We DO NOT take exception to the Bid/Specifications. tWe TAKE (exception to the Bid/j Specifications as follows: ! WUY1� \ L«11 ".r 1 h3 U YfG-(orYvtc�c� Mo d4`/ c�a ! bJv�L / 77 1 ` C�vt (=.lX�2rng.` Ke�[:�a� has 0� r �lo� hn Y'S trl Cludl,c� ► t �1d�1 T�'o��' mr 00\_}Lr 1S 7 eGueS�t� �yr � �►5 itinc �lOr\ u-t �� CA 'T ���77cr eao-k trv� e ` e ii.� i f l\ GA•!i ►7tn^c�.� /:�!"J Or dotYn S�reaw� -�yo � V ` D � O C n�ta . l b d �J G t1 t /a J r 1G� ►.I cl t�d 1�c � /0� Company Name: Company Address: c�1O \ s �' o,ax et_ pct F < 33 2 Telephone Number: 9G 3 510 O S S S Fax: 0 - U 5 5 0 E-mail: - - -I�-F�tt cAt s N c, c , tit Authorized Signature: ��/, ���l (' ,/ Date: -7 Name: e KTitle: A ee + QUI u„ ti y Cr (Typed/Printed) I Page 19 of 27 127 Agreement THIS AGREEMENT made and entered into this day of 20 by and between hereinafter called the CONTRACTOR and INDIAN RIVER COUNTY herein called the OWNER. WITNESSED: That whereas,the OWNER and the CONTRACTOR for the consideration hereinafter named, agree as set forth below: Article 1. SCOPE OF WORK As per specifications of advertised and sealed bid in Indian River County Bid# CONTRACTOR, as an independent CONTRACTOR and not as an employee, shall furnish,for the sum of_ ($ ), all of the necessary{labor, material.,and e_q.uipment to perform the work described in accordance with the Contract Documents. Article 2. TIME OF COMPLETION Days from receipt of the Notice to Proceed. Article 3. GENERAL The CONTRACTOR hereby certifies that he has read every clause of the Contract Documents and that he has made such examination of the location of the proposed work as is necessary to understand fully the nature of the obligation herein made; and shall complete the same the time limit specified herein in accordance with the plans and specifications. The OWNER and CONTRACTOR agree to maintain records, invoices,and payments for the work. The CONTRACTOR shall provide Performance Bonds for all work in this Agreement. All work under this Contract shall be done to the satisfaction of the OWNER,who shall in all cases determine the amount, quality, fitness, and acceptability of the several kinds of work and materials which are to be paid for hereunder, and shall decide all questions which may arise as to fulfillment of the Contract on the part of the CONTRACTOR, and his decision thereon shall be final and conclusive; and such determination and decision, in case any question shall arise, shall be a condition precedent to the right of the CONTRACTOR to receive any money hereunder. Any clause or section of this contract or specification which may for any reason be declared invalid by a court of competent jurisdiction, including appeal, if any, may be eliminated therefrom;and the intent of this Contract and the remaining portion thereof will remain in full force and effect as though such invalid clause or section has not been incorporated therein. Article 4. QUANTITIES AND PRICES The Owner shall pay the CONTRACTOR for all work included and completed in accordance with this Contract, based on the items of work set forth in the CONTRACTOR'S Bid Form. 128 Article 5. ACCEPTANCE AND FINAL PAYMENT When the work provided for under this contract has been completed, in accordance with the terms thereof,that a lump sum payment request in the amount of such work shall be prepared by the CONTRACTOR, and filed with the OWNER within fifteen days after the date of completion. The final estimate shall be accompanied by a Certificate of Acceptance issued by the ENGINEER, stating that the work has been completed to his satisfaction, in compliance with the Contract.The Certificate of Acceptance shall not be issued until completed As-built drawings of the actual construction have been furnished to the OWNER and verified. In accordance with the Florida Prompt Payment Act, after receipt of the ENGINEER'S final acceptance by the OWNER,the OWNER shall make payment to the CONTRACTOR in the full amount. PAYMENT of the lump sum amount and acceptance of such payment by the CONTRACTOR shall release the OWNER from all claims or liabilities to the CONTRACTOR in connection with this Contract. Article 6. THE CONTRACT DOCUMENTS The General Conditions, Special Conditions,Specifications, Bid Documents, Insurance Requirements (Exhibit A), Bonds, and the Drawings,together with this Agreement,forrn the Contract, and are fully a part of this Contract as if included herein. Article 7. VENUE This agreement shall be governed by the laws of the State of Florida. Venue for any lawsuit brought by either party against the other party or otherwise arising out of this agreement shall be in Indian River County, Florida, or in the event of federal jurisdiction, in the United States District Court for the Southern District of Florida. (Contractor) (Owner) Indian River County, Florida President Joseph E. Flescher, BCC Chairman Witnessed by: Approved by BCC Attest: APPROVED Jeffrey R. Smith, Clerk of Court and Comptroller By: Joseph A. Baird, County Administrator Deputy Clerk Approved as to Form and Legal Sufficiency By: County Attorney 129 PUBLIC NOTICE ITEMS: 9/17/13 Office of , S s INDIAN RIVER COUNTY ATTORNEY Dylan Reingold,County Attorney William K.DeBraal,Deputy County Attorney MEMORANDUM TO: Board of County Commissioners FROM: Dylan Reingold — County Attorney DATE: September 10, 2013 RE: Public Notice of Public Hearing Scheduled for October 1, 2013 Concerning Policies Governing Opportunities for Members of the Public to be Heard IL The Board of County Commissioners will hold a Public Hearing on Tuesday, October 1, 2013, to consider adopting an ordinance amending Chapter 102 of the Code concerning policies governing opportunities for members of the public to be heard. /nhm Irdian River Ca A eQ Date ,admin. a � Legal t'7FR0V[:- � FORA' Budget B.C.C. MEETING - �UBL! <_pl. _� i Risk Mgr. q .� COUNTY ATTORNEY, 130 PUBLIC NOTICE ITEMS: 9117113 lQ �v Of ce of INDIAN RIVER COUNTY Ida ATTORNEY Dylan Reingold,County Attorney William K.DeBraal,Deputy County Attorney MEMORANDUM TO: Board of County Commissioners FROM: Dylan Reingold — County Attorney DATE: September 10, 2013 t" RE: Public Notice of Public Hearing Scheduled for October 1, 2013 to Consider Amending Chapter 316 (Fertilizer and Landscape Management Ordinance) of the Code of Indian River County The Board of County Commissioners will hold a Public Hearing on Tuesday, October 1, 2013, to consider amending Chapter 316 (Fertilizer and Landscape Management Ordinance) of the Code of Indian River County to allow for the gradual amortization of the supply of certain nitrogen containing fertilizer and applying Chapter 316 to unincorporated Indian River County. /nhm (nd�2��0' pp 'ed Date Admin. �- 3 qq� Legal JnrRI�VEb AORI Budget I( I B.C.G. MEETI �G - �il b(i`e 406e eS }} Dept. y - -- I Risk Mgr. --- CCUNTY ATTORNEY; 131 Office of the z INDIAN RIVER COUNTY ADMINISTRATOR �'LORt�Q' Joseph A. Baird, County Administrator Michael C. Zito, Assistant County Administrator MEMORANDUM TO: Members of the Board of County Commissioners FROM: Joseph A. Baird, County Administrator DATE: September 11, 2013 SUBJECT: Discussion on Legislative Priorities It is requested that a discussion be held to establish a legislative priorities list for the 2014 Legislative Session. Attached is a draft list included to enable the discussion. Staff requests the Board of County Commissioners establish a legislative priority list for the 2014 Legislative Session. I APPRO ED AGENDA ITEM Indian River Co A ved Date Administrator 9 / BY: QLegal 1 FO September 17, 2013 132 ➢ Legislative Priorities (2014 Legislative Session) o Indian River Lagoon o Sale of City of Vero Beach Electric to E-A ida Power & Light �y o Florida State Statute Chapter 180 — U °1ervice Areas : o Show Constitutional Officers Budg on Notice o Community Redevelopment Ae — allo ~~ of OF increase to be kept by Counteneral Fund for _ Enforcement and Emerg er .� rvio ra activities co in JE CRA area o Tax Collector — Funding of Col, leF^_r-.x- s — School Districts and Municipalities pi Office of the °y INDIAN RIVER COUNTY ADMINISTRA.TOR Joseph A. Baird, County Administrator Michael C. Zito,Assistant County Administrator MEMORANDUM TO: Members of the Board of County Commissioners FROM: Joseph A. Baird, County Administrator DATE: September 11, 2013 SUBJECT: Procurement of Lobbyist_ DESCRIPTION: At the Board of County Commission meeting of August 20, 2013, the Board directed staff to proceed with procuring a lobbyist to work with the county in our efforts to educate the appropriate State and Local officials on issues which could delay or block the sale of the City of Vero Beach Electric Utility to Florida Power and Light. Staff met with Glenn Heran and Dr. Stephen Faherty to determine a list of potential lobbying firms that could provide the necessary services. Attached is a final list of lobbyists. Conference calls have been scheduled with each firm and they are being requested to submit proposals. At the time of this writing, the conference calls had not been completed, and the 9roposals had not been received. These matters should be completed prior to the September 17 commission meeting. In the interest of time, this item is scheduled for discussion with additional back-up to be provided and the recommendation of a lobbyist to be made at the meeting. Because Glenn Heran and Dr. Stephen Faherty are the most knowledgeable on the facts related to this issue, and are the most articulate on this subject, they may be requested to travel to Tallahassee on our behalf. Staff requests authorization to reimburse them for requested travel on our behalf in compliance with Section 112.061, Florida Statutes. FUNDING: The Board of County Commissioners allocated $100,000.00 for these lobbying efforts. The funding for this effort will come from General Fund Contingencies, and will be processed through the County Administrator Other Professional Services Account 00120112-033190. 134 RECOMMENDATION: Staff recommends discussion and approval of a lobbyist to work with the county in our efforts related to the sale of the City of Vero Beach Electric Utility. Staff also recommends authorization to reimburse Glenn Heran and/or Dr. Stephen Faherty for requested travel on our behalf in compliance with Florida Statutes. APPROVED AGENDA ITEM Indian River Co ApLnVed Date Administrator BY: Legal FO September 17,2013 Budget / l3 Attachment: List 135 Ballard Partners Joseph M. McCann 403 E. Park Avenue Tallahassee, Fl 32301 Ronald L. Book PA Ron Book 18851 NE 291h Avenue, Suite 1010 Aventura, Fl 33180 Pip (Withdrawn) KIR 10750 Heil Read FeA Pierce- 494 5 Southern Strategies Jim Smith P.O. Box 10570 Tallahassee, Fl 32302 IL 136 ADDITIONAL BACK-UP �tvER Office of the SEPTEMBER 17, 2013 c AGENDA ITEM: 1111 oz INDIAN RIVER COUNTY ADMINISTRATOR Joseph A. Baird, County Administrator Michael C. Zito, Assistant County Administrator MEMORANDUM TO: Members of the Board of County Commissioners FROM: Joseph A. Baird, County Administrator DATE: September 16, 2013 SUBJECT: Recommendation of Lobbyist DESCRIPTION: During the last week, Glenn Heran and I held conference calls with three potential lobbying firms that could provide services related to the sale of the City of Vero Beach Electric System for the Board of County Commission. Based on these interviews and input from Glenn Heran, I recommend the Board engage the services of Ballard Partners. Attached is the letter of proposal from Ballard Partners in which they propose a monthly fee of $6500 for this agreement, which will include all work to be performed under the contract by Ballard Partners and their partner, McNicholas & Associates. RECOMMENDATION: Staff recommends the Board of County Commission approve engaging the lobbying services of Ballard Partners, and authorize the County Administrator to execute a written agreement, after the review and approval of the County Attorney, based on the attached proposal. APPROVED AGENDA ITEM Indian River Co Approved Date Administrator BY: • f Legal FO September 17, 2013 Attachment: Proposal Joe Baird, County Administrator September 16, 2013 Page 2 ® tracking legislation and all other components of' effective legislative representation. More importantly, our team understands how to effectively accomplish the tasks given to us by our clients. working to identify their priority issues and the best course of action to address those issues. The Firm has a tremendous amount of experience in working with legislators and the executive branch of state government. During the legislative session and interim committee meetings, interaction with legislators and executive staff of the Governor are a daily undertaking. On the legislative front, we provide issue briefings and legislative language for consideration. The necessity for broad coverage throughout numerous municipalities in Florida will require the Firm to partner with McNicholas & Associates who brings a broad range of experience to the team at the local and municipal level. We believe this partnership will uniquely qualify our team to cover any and all issues throughout all local and state governmental entities. The primary contacts for the IRCBCC will be Joe McCann, Senior Vice President of the Firm and Brian Ballard, President of the Firm. Beyond the primary contacts, all of the Firm's principals will be utilized when necessary. Again, it is our combined expertise and relationships at all levels of government that will be uniquely beneficial. All representatives of the Firm may be contacted through our Tallahassee office: 403 East Park Avenue ® Tallahassee, Florida 32301 (850) 577-0444 phone (850) 577-0022 facsimile i mccann(t4 bal lardfl.com ballar&c,batlardfl.corn The Firm proposes a monthly fee of $6,500 a month for this agreement, which will include all work to be performed under the contract by Ballard Partners and our partner, McNicholas & Associates. The fee shall be paid in 12 equal installments. The Firm will invoice monthly and payment terms are net thirty (30) days. We enjoy a hard-won reputation for successfully advancing our client's interests. Please contact me if you have any questions. Sincerely, oseph M. McCann Senior Vice President INDIAN RIVER COUNTY, FLORIDA MEMORANDUM TO: Joseph A. Baird, County Administrator FROM: Christopher R. Mora, P.E., Public Works Director SUBJECT: 3-Year Renewal of Lease for North County Offices DATE: September 4, 2013 DEPARTMENTAL MATTERS BACKGROUND On July 7, 1992 the Board of County Commissioners executed a lease agreement with FNB Properties. Inc. for 2,875 square feet of office space at 11602 and 11604 US1 (Sebastian Square) in Sebastian. FNB Properties is now known as Greene Investment Partnership, Ltd. The office space comprises the North County Offices of the Property Appraiser, Clerk of the Court, Utilities Department and Veterans Services. This will be the 6th renewal of the original lease. The Landlord has offered to renew the lease for another 3 years under the terms of the original agreement. The County pays rent of $13 per square foot per year for this current fiscal year. Staff negotiated a new, 3-year lease rate of $13 (FY13-14), $13.50 (FY14-15) and $14 (FY15-16) per square foot per year. The new rates are as follows: Term of Lease Monthly Rent Annual Rent 10/1/13 to 9/30/14 $3,114.58 $37,375.00 10/1/14 to 9/30/15 $3,234.38 $38,812.50 10/1/15 to 9/30/16 $3,354.17 $40,250.00 RECOMMENDATION Staff recommends that the Board approve the lease renewal rates as proposed for the North County Offices and authorize the Chairman to sign the attached lease renewal agreement. ATTACHMENT Indian River County Ap ved Date �/��f13 Lease Renewal Agreement Administration Budget - 410/r!' APPROVED AGENDA ITEM Legal _o'-,—� Public Works 9�g -3 FOEWorks\Luanne 17 2013 BY FAP M\Facilities Management\Greene Investment Partnership-North County Leases\North 137 r`n.m+,,(brae I one.Rcn=XAMI P( (' nQ_OA_4 Q rinr RENEWAL OF LEASE AGREEMENT Landlord and tenant do hereby agree to renew the Lease agreement dated July 7, 1992. The term of the Lease is for (3) three years with minimum annual rent as follows: Monthly Rent Annual Rent October 1, 2013 through September 30, 2014 $3,114.58 $37,375.00 October 1, 2014 through September 30, 2015 $3,234.38 $38,812.50 October 1, 2015 through September 30, 2016 $3,354.17 $40,250.00 If the property taxes or insurance for the premises has any increases during the term of this lease a prorate share of the additional expense shall be paid by Lessee to Landlord as additional rent upon written demand by Landlord. Commencement of October 1, 2013 under the same entire agreement and provisions binding in the Lease agreement dated July 7, 1992. IN WITNESS WHEREOF, Landlord and Tenant have executed this renewal agreement to Lease effective the Commencement Date of October 1, 2013. Witness: Landlord: Greene Investment Partnership, LTD By: Greene Management Inc. Gary L. Greene, President Attest: Tenant: Jeffrey R. Smith, Clerk of Circuit Court and Indian River County Comptroller By Joseph E. Flescher, Chairman By. Approved by BCC Deputy Clerk Approved as to Form and L al Sufficiency �J", William K. DeBraal Deputy County Attorney F:\Public Works\Luanne M\Facilities Management\Greene Investment Partnership-North County Leases\Greene 13 8 RENEWAL OF LEASE AGREEMENT 09-05-13.doc ATTORNEY'S MATTER: 9/17/13 Office of INDIAN RIVER COUNTY ATTORNEY Dylan Reingold,County Attorney William K.DeBraal,Deputy County Attorney MEMORANDUM TO: Board of County Commissioners FROM: Dylan Reingold — County Attorney DATE: September 10, 2013 SUBJECT: Permission to Advertise for Public Hearing to Amend the Code for General Housekeeping Purposes While working with the code over the years, staff has developed a laundry list of the areas that have conflicts or have become outdated, mostly in part from code amendments that didn't address other parts of the code. At this time staff believes it advantageous to amend the Code to clean up these areas. FUNDING The only cost associated with this item is the expense of advertising the notice of public hearing. This expense is estimated to be approximately $150.00. Funds are available from General Fund/County Attorney/Legal Account No. 00110214-033110. RECOMMENDATION Authorize staff to proceed with advertising for the Board to hold a public hearing to consider amending portions of the Code with respect to general housekeeping matters. �indlan River co, AWoved nate PROVED FOR Legal D.C.C. MEETING - REA Budget (t 3 Dept.. — — �t COUNTY ATTORNE1Y; -- Risk Mgr. _ _'----� 13 9 130 Attorney's Matters 9/17/13 Ofc of INDIAN RIVER COUNTY t ATTORNEY Dylan Reingold.,County Attorney William K.DeBraal,Deputy County Attorney MEMORANDUM TO: Board of County Commissioners FROM: William K. DeBraal, Deputy County Attorney(d 061 THROUGH: Dylan Reingold, County AttornevPN A DATE: September 9, 2013 SUBJECT: Approval of Agreement to Purchase and Sell Real Estate with Schacht & Co. Inc. M O The County purchased 2.8 acres of property from Schacht & Company, Inc. ("Schacht") in 2009 in order to construct a stormwater pond for the 66th Avenue Project from 16th to 4th Street. A copy of a sketch and legal description of the property purchased is attached to this memorandum. The pond parcel was cut out of a larger 3.3 acre parcel of property, leaving a 0.5 acre remainder. The property is zoned A-1, Agricultural, up to 1 unit per 5 acres. A single family residence would have been permitted on the original parcel despite the parcel being less than 200,000 square feet in size. The pond parcel was purchased for $125,627 or $1.03 per square foot. There were no engineering fees, attorney's fees or engineering fees incurred with the pond parcel purchase. The selling price of $44,866 an acre was a typical price paid for unimproved agriculturally zoned property for the project. Schacht was a willing seller, cooperating with the County in the purchase and sale of the property in this arm's length transaction. After selling the pond parcel, Schacht was left with a 0.5 acre remainder parcel. The County and Schacht have recently learned that since the remainder parcel was created in 2009 (long after 1970 zoning laws came into effect) the remainder parcel is unbuildable in its current state as it is under the 200,000 square foot minimum required in the A-1 zoning district. To further complicate matters, the parties discovered the current configuration of the pond parcel and remainder parcel causes the remainder parcel to be landlocked with no legal ingress or egress. isUan diver Ca Ap ed Date (� Admin. y 1a ,3 Ar'PROVED FOR--------- B.C.C. MEETING - PULAR AGENDA_ Budget tl t Dept. 140 l Rick hhtr• MEMORANDUM — Schacht Purchase September 9, 2013 Page 2 Schacht has met with the County and has offered to sell the remainder parcel of approximately 0.50 acres of property for $22,433.40, which is the same price per acre paid for the pond parcel. The additional property could be used for future expansion of the pond. Funding: Funds for this expenditure are budgeted and available from Secondary Roads/ROW/66th Ave-4th to 12th St, Acct # 10921441-066120-02031. Recommendation: Staff recommends the Board approve purchase of the remainder parcel for $22,433.40 and authorize the Chairman to execute the Purchase and Sale agreement attached. Staff further recommends authorizing the County Attorney's Office to execute any documents necessary to complete the sale and purchase of the property. CC: Schacht & Co, Inc. 141 AGREEMENT TO PURCHASE AND SELL REAL ESTATE BETWEEN INDIAN RIVER COUNTY AND SCHACHT & COMPANY, INC. THIS AGREEMENT TO PURCHASE AND SELL REAL ESTATE ("Agreement") is made and entered into as of the day of , 2013, by and between Indian River County, a political subdivision of the State of Florida ("the County"), whose address is 1801 27th Street, Vero Beach, FL 32966 and Schacht & Company, Inc, a Florida Corporation,("Seller")whose address is 6100 12th Street,Vero Beach, Florida who agree as follows: WHEREAS, Schacht & Company, Inc. owns property located at 4th Street, Vero Beach, Florida. Legal descriptions of the properties are attached to this agreement as Exhibit "A" incorporated by reference herein; and WHEREAS, the County, purchased 2.8 acres of property from Seller in 2009 in order to construct a stormwater pond for 66th Avenue Project in its expanded condition. A copy of a sketch and legal description of the property purchased is attached as Exhibit"B" incorporated by reference herein; and WHEREAS, Seller was a willing seller, cooperating with the County in the purchase and sale of the property in this arm's length transaction; and WHEREAS, entire parcel before extracting the pond site was 3.30 acres in size, zoned A-1, Agricultural, up to 1 unit per 5 acres. Even though the parcel was less than 200,000 square feet in size, a single family residence would have been permitted on the original parcel; and WHEREAS, after extracting the pond parcel, Seller is left with a remainder parcel of approximately 0.50 acres or 21,780 square feet. As the remainder parcel was created in 2009 after zoning laws came into effect, the remainder parcel is unbuildable in its current state. Also, the current configuration of the pond parcel and remainder parcel causes the remainder parcel to be landlocked with no legal ingress or egress; and WHEREAS, Seller has contacted the County and has offered to sell the remainder parcel of approximately 0.50 acres of property to be used in the future for possible pond expansion; and NOW, THEREFORE, in consideration of the mutual terms, conditions, promises, covenants and premises hereinafter, the COUNTY and SELLER agree as follows: 1. Recitals. The above recitals are affirmed as being true and correct and are incorporated herein 1 142 2. Agreement to Purchase and Sell. The Seller hereby agrees to sell to the County, and the County hereby agrees to purchase from Seller, upon the terms and conditions set forth in this Agreement that certain parcels of real property located on 4th Street, Vero Beach, Florida and more specifically described in the sketch and legal description attached as Exhibit"A", fee simple, containing approximately0.50 acres ( 21,780 square feet)to be used as a future pond site, all improvements thereon, together with all easements, rights and uses now or hereafter belonging thereto (collectively, the "Property"). 2.1 Purchase Price, Effective Date. The purchase price ("Purchase Price") for the Property shall be $22,433.40 (Twenty-Two Thousand Four Hundred Thirty Three Dollars and forty cents). The Purchase Price shall be paid on the Closing Date. The Effective Date of this Agreement shall be the date upon which the County shall have approved the execution of this Agreement, either by approval by the Indian River County Board of County Commissioners at a formal meeting of such Board or by the County Administrator pursuant to his delegated authority. 3. Title. Seller shall convey marketable title to the Property by warranty deed free of claims, liens, easements and encumbrances of record or known to Seller; but subject to property taxes for the year of Closing and covenants, restrictions and public utility easements of record provided (a) there exists at Closing no violation of any of the foregoing; and (b) none of the foregoing prevents County's intended use and development of the Property ("Permitted Exceptions"). 3.1 County may order an Ownership and Encumbrance Report or Title Insurance Commitment with respect to the Property. County shall within fifteen (15) days following the Effective Date of this Agreement deliver written notice to Seller of title defects. Title shall be deemed acceptable to County if(a) County fails to deliver notice of defects within the time specified, or (b) County delivers notice and Seller cures the defects within thirty (30) days from receipt of notice from County of title defects("Curative Period"). Seller shall use best efforts to cure the defects within the Curative Period and if the title defects are not cured within the Curative Period, County shall have thirty (30) days from the end of the Curative Period to elect, by written notice to Seller, to: (i) to terminate this Agreement, whereupon shall be of no further force and effect, or (ii) extend the Curative Period for up to an additional 90 days; or (iii) accept title subject to existing defects and proceed to closing. 4. Representations of the Seller. 4.1 Seller is indefeasibly seized of marketable,fee simple title to the Property, and is the sole owner of and has good right, title, and authority to convey and transfer the Property which is the subject matter of this Agreement, free and clear of all liens and encumbrances. 4.2 From and after the Effective Date of this Agreement, Seller shall take no action which would impair or otherwise affect title to any portion of the Property, and shall record 2 143 no documents in the Public Records which would affect title to the Property, without the prior written consent of the County. 4.3.1 There are no existing or pending special assessments affecting the Property,which are or may be assessed by any governmental authority, water or sewer authority, school district, drainage district or any other special taxing district. 5. Default. 5.1 In the event the County shall fail to perform any of its obligations hereunder, the Seller shall, at its sole option, be entitled to: (i) terminate this Agreement by written notice delivered to the County at or prior to the Closing Date and thereupon neither the Seller nor any other person or party shall have any claim for specific performance, damages, or otherwise against the County; or (ii) waive the County's default and proceed to Closing. 5.2 In the event the Seller shall fail to perform any of its obligations hereunder, the County shall, at its sole option, be entitled to: (i)terminate this Agreement by written notice delivered to the Seller at or prior to the Closing Date and thereupon neither the County nor any other person or party shall have any claim for specific performance, damages or otherwise against the Seller; or(ii) obtain specific performance of the terms and conditions hereof; or (iii) waive the Seller's default and proceed to Closing: 6. Closing. 6.1 The closing of the transaction contemplated herein ("Closing" and "Closing Date") shall take place within 45 days following the execution of the contract by the Chairman of the Board of County Commissioners. The parties agree that the Closing shall be as follows: (a) The Seller shall execute and deliver to the County a warranty deed conveying marketable title to the Property, free and clear of all liens and encumbrances and in the condition required by paragraph 3. (b) If Seller is obligated to discharge any encumbrances at or prior to Closing and fails to do so, County may use a portion of Purchase Price funds to satisfy the encumbrances. (c) If the Seller is a non-resident alien or foreign entity, Seller shall deliver to the County an affidavit, in a form acceptable to the County, certifying that the Seller and any interest I holders are not subject to tax under the Foreign Investment and Real Property Tax Act of 1980. (d) The Seller and the County shall each deliver to the other such other documents or instruments as may reasonably be required to close this transaction. 6.2 Taxes. All taxes and special assessments which are a lien upon the property on or prior to the Closing Date (except current taxes which are not yet due and payable) 3 144 shall be paid by the Seller. 7. Closing Costs; Expenses. County shall be responsible for preparation of all Closing documents. 7.1 County shall pay the following expenses at Closing: 7.1.1 The cost of recording the warranty deed and any release or satisfaction obtained by Seller pursuant to this Agreement. 7.1.2 Documentary Stamps required to be affixed to the warranty deed. 7.1.3 All costs and premiums for the owner's marketability title insurance commitment and policy, if any. 7.2 Seller shall pay the following expenses at or prior to Closing: 7.2.1 All costs necessary to cure title defect(s) or encumbrances, other than the Permitted Exceptions, and to satisfy or release of record all existing mortgages, liens or encumbrances upon the Property. 8. Miscellaneous. 8.1 Controlling Law. This Agreement shall be construed and enforced in accordance with the laws of the State of Florida. Venue shall be in Indian River County for all state court matters, and in the Southern District of Florida for all federal court matters. 8.2 Entire Agreement. This Agreement constitutes the entire agreement between the parties with respect to this transaction and supersedes all prior agreements, written or oral, between the Seller and the County relating to the subject matter hereof. Any modification or amendment to this Agreement shall be effective only if in writing and executed by each of the parties. 8.3 Assignment and Binding Effect. Neither County nor Seller may assign its rights and obligations under this Agreement without the prior written consent of the other party. The terms hereof shall be binding upon and shall inure to the benefit of the parties hereto and their successors and assigns. 8.5 , Notices. Any notice shall be deemed duly served if personally served or if mailed by certified mail, return receipt requested, or if sent via "overnight" courier service or facsimile transmission, as follows: If to Seller: Schacht & Company, Inc 610012 th Street Vero Beach, FL 32966 4 145 If to County: Indian River County 1801 27th Street Vero Beach, FL. 32960 Attn: Land Acquisition/Louise Gates Either party may change the information above by giving written notice of such change as provided in this paragraph. 8.6 Survival and Benefit. Except as otherwise expressly provided herein, each agreement, representation or warranty made in this Agreement by or on behalf of either party, or in any instruments delivered pursuant hereto or in connection herewith, shall survive the Closing Date and the consummation of the transaction provided for herein. The covenants, agreements and undertakings of each of the parties hereto are made solely for the benefit of, and may be relied on only by the other party hereto, its successors and assigns, and are not made for the benefit of, nor may they be relied upon, by any other person whatsoever. 8.7 Attorney's Fees and Costs. In any claim or controversy arising out of or relating to this Agreement, each party shall bear its own attorney's fees, costs, and expenses. 8.8. Counterparts. This Agreement may be executed in two or more counterparts, each one of which shall constitute an original. 8.9. County Approval Required: This Agreement is subject to approval by the Indian River County as set forth in paragraph 2. 8.10 Beneficial Interest Disclosure: In the event Seller is a partnership, limited partnership, corporation, trust, or any form of representative capacity whatsoever for others, Seller shall provide a fully completed, executed, and sworn beneficial interest disclosure statement in the form attached to this Agreement as an exhibit that complies with all of the provisions of Florida Statutes Section 286.23 prior to approval of this Agreement by the County. However, pursuant to Florida Statutes Section 286.23 (3) (a), the beneficial interest in any entity registered with the Federal Securities and Exchange Commission, or registered pursuant to Chapter 517, Florida Statutes,whose interest is for sale to the general public, is exempt from disclosure; and where the Seller is a non-public entity, that Seller is not required to disclose persons or entities holding less than five (5%) percent of the beneficial interest in Seller. 8.11 Relocation of Personal Property: Sellers shall be responsible for contracting to have personal property with-in proposed right-of-way relocated before closing of this purchase. 5 146 IN WITNESS WHEREOF, the undersigned have executed this Agreement as of the date first set forth above. INDIAN RIVER COUNTY, FLORIDA Schacht & Company, Inc. BOARD OF COUNTY COMMISSIONERS Joseph E. Flescher, Chairmanis C. Schacht, VD Date Approved by BCC ATTEST: Jeffrey R. Smith, Clerk of Court and Comptroller Deputy Clerk Approved: an A A--I seph . Baird, County Administrator Approved as to Form and Legal Sufficiency: alf-"ja Wiliam K. DeBraal Deputy County Attorney 6 147 Indian River County, Florida Property Appraiser - Fnnter rnenwy 1Vlap - print Back Indian River County GIS -- ili;jff OwnerName PropertyAddress ParcelID 33391800001008000003.1 SCHACHT&CO INC 4TH ST VERO BEACH,FL 32968 EXHIBIT " AIt Full Legal Description for Parcel 33391800001008000003.1 Page 1 of 1 Parcel: 33391800001008000003.1 Full Legal Description INDIAN RIVER FARMS CO SUB PBS 2-25 A PCL OF LAND LYING IN SEC 18 T__ -- _� �3S (GE 39 E BEING MORE PART_DESC AS FOLL:THE S 672.0_ �0 FT OF THE W 10 AC OF �TIiE E 20.69 AC OF TRACT 8;LESS&_EXCEP E T THE W 270.00 FT OF THE S 295.00 FT OF THE E 300.00 FT TH EREOF;&LESS&EXCEPT THEN 141.00 FT OF THE S 436.00 FT OF T_ i n E W 151.00 FT OF THE E 300.00 FT THEREOF print I close 149 Indian River County, Florida Property Appraiser- Printer Friendly Map Fage 1 of 1 Print Back Indian River County GIS ,e Y. ParcellD OwnerName PropertyAddress 33391800001008000003.2 INDIAN RIVER COUNTY 4TH ST VERO BEACH,FL 32968 Notes I B T B c»ni�ni�1 50 S:\P\91-' e dwg PC 1 ARL'Ldwg, SK b- 7, 2009 9: :5 1 . (ronkc SKETCH OF DESCRIPTION ONLY SITE.FOR"ONF ACRE POND" A PARCEL OF LAND LYING AND BEING A PART Or,TRACT 8,SECTION 18,'1.OWNSHIP 33 SOUITI, RANGE 39 PAST ACCORIJJNG TO THE LAST GENERAL PLAT OF LANDS OF THE INDIAN RIVER FARMS COMPANY SUBDIVISION AS RECORDED IN PLAT BOOK 2,PAGE 25 01: THE PUBLIC RECORDS OF ST. LUCIE COUNTY, FLORIDA, NOW INDIAN RIVER COUNTY, FLORIDA,BEING.DESCRIBED AS:111Ii SOUTH 672.00 FEET OF THE WEST 10.00 ACRES OF THIS EAST.20.39 ACRFS OF SAID TRACT'8,LESS AND EXCEPT TI lE WEST 270.00 FEET OF TME SOUTH 295.00 FEET OF•TI IE nAS'T 300.00 FEET'I HEREOF, AND LESS AND EXCEPT THE NORTI1 141.00 FEET OF TBF,SOUTIi 436.00mr 011 THE WEST 151.00 FRETOF THE EAST 300.00 FEET THEREOF. SUBJECT TO ALL RESF,RVATIONS,RESTRICTIONS,EASEMENTS AND RIGIITS OF WAY OF RECORD. CONTAINING APPROXIMATFLY 2.8 ACID-:,S MORE OR LESS, THIS DESCRIPTION WAS DEVFLOPEU W1111OUTTHEAID OP A FJELD SURVEY, SURVEYORS NOTES: 1.UNLFSS IT BEARS TME SIGNATURE AND THP OR101NAL RAISED SEAL OF A FLORIDA UCENSFD SURVEYOR AND MAPPER 11 US DRAINING,SKHTCI1,PLAT OR MAP IS FOR INFORMATIONAL.PURJ'O.SFS ONLY AND IS NOT VALID. 2.LANDS SHOWN HEREON WERE NOT ABSTRACTED Olt RFSEARCRPD BY TMS OFFICE FOR RIGHTS-OF-WAY,EASE19INTS OF RECORD,RESERVATIONS,OWNERSHU', A BANDONMPNPS,DEED RESTRICTIONS,ZONING REGULATIONS OR AD30111010 DEPD..S. THIS SURVEY DOES NOT 11TIEND TO DELINEATE LOCAL AREAS OF CONCERN OR ANY OTHER JURISDICTIONAL DII[ERMFNATION. 3.NO IMPROVEMENTS OR UNDERGROUND INSTALLATIONS HAVF BEEN FIELD LOCATED FOR THIS SKETCH OF DPSCRWnDN. 4.NO TITLE M CON UMIiNT OR ABSTRACT WAS FURNISI IFA•1'0 TI DS FIRM OR SURVEYOR. 5.DESCRIPTION SHOWN TIERP.ON WAS D13VUOPFD BY'll 1EPROFESSIONAL SURVRYOR AND MAPPER WITH TI19 AID OF INDIAN RIVER COUNTY PROPERTY APPRAISER'S PARC M IDENTIFICATION DESCRIPTIONS AND PAST SURVEY BY CARTER ASSOCIATES, INC.DW 0.8 4118-A OF 111E SOUTH 795'OF WEST 270'OF FAST 300',DATED 1148-1972 6.A FIMD SURVEY WAS NOT PERFORMED TO DPLWEATR THE PERIMETER BOUNDARY OR AID 1N 111E DP•VELOPIvwr OF TILE DFSCRiF170N. 7.THIS SKETCH OF DESCRIPTION IS DASED ON ASSUMED CARDINAL.DIR1IL110N. 8.THIS SKHTCII OF DESCRIPTION DOES NOT INTEND TO RFFI.ECI'OR DIII'ERMINF. OWNPRSIUP. CF.R'IIFIEDTO: INDIAN RIVRR COUNTY.-. FRANK S. ( 'URESE,,x- 1.47 ' CAI IA32 SIONAT0t-DA'ITk:, c>r�} CARTER MSOCIAI ES,INC. r. �- Itlrs lGll _. CONSUI.TING ENGINEERS AND LAND SURVRYORS N 1700 21 d STREET,VERO BEACH.FL 32000 TEU(TM 135 I&I FhX:(7TH 6C2-7faso Ds[. 1: 107PSJ—A DATE: 0-0-Tr00D PROJ./ 00-238 DUG:71Y: FSC SIIBBT I DF 2 � -- --- - 151 �. -• ,,....5....y T�ua w. ,+n..u.0 ny, ,>n�i�.n-VGJI., 0/O/lu— y:4O:41 AM, trOTTkC - SKETCH OF DESCRIPTION ONLY f r___ NORM UNE OF TRACT—8 T_— - I NOR1H UNE OF WEST 10.0 ACRE — I . OF THE VST 20.39 ACRE I I I tion ! i I r2m 20.39 -WEST 10 ACRE OF ElST 2029 ACR I I I K'WM L97E OF THE SOUTH 672.7 HE I _ OF TWEST 10.0 ACRES OF THE - FAST=9 ACRES I SCHACHT&CO.INC. o q PARCEL ID,#33391800001008000003.0 mm I g WI I i LESS AND 0ccrrT NORTH 141'A' . OF SOU 430.0' - .. . SOUTH 5720' WET 161.0'D< .. _. .. .. - F1ST 601701436.0' i N Lcfr LESS FARDANO EL DRMPF r I. PARCEL ID,4 3339 800D01008000604.0 r f Em 300. ORIGINAL 60' WIDE R.O.W, 30'-ROAD AND 30' CANAL AS PER INDIAN TARMS CO. SO. P.B. 2 PG. 25, S.L.C., FL 4TH SIREEr/Cf0Q5 ROAD sOgbi Lr of m=a wwE sLIB-lA1FRAt'9-s•CAM -—- 30'YDDE N.0.x. OVH RO.N.UNE- .�.._...._-�__��__�_.._�___-��_-�.� LEQF,t,7D: s w,—!4t)MBER.IDENITFICATION P.B,PG.—PLAT BOOK PAGE S.L.C.,FL.—ST.LUCIE COUNTY,FLORIDA R-O.W—RIGHT OF WAY ;`"` CARTER ASSOCIATES,INC, - CONWLMG ENGINEERS AND LAND SURMORS 1708 21st STREET,VERO BEACH,FL.32900 . TFL•17721 M2-4191 FAX'0772)S62 71 an Attorney's Matters-B.CC 9.17.13 Ofc of 1 INDIAN RIVER COUNTY ATTORNEY Dylan Reingold,County Attorney William K.DeBraal,Deputy County Attorney MEMORANDUM TO: Board of County Commissioners FROM: Dylan Reingold, County Attorney DATE: September 11, 2013 SUBJECT: Modification of Fee Schedule for Indian River County v. Turner Construction Company et al. BACKGROUND. The Board of County Commissioners on October 16, 2012, approved the hiring of the local law firm of Murphy & Walker as outside counsel in the above-referenced case. The firm is currently charging the County$290 per hour for attorneys and $140 per hour for paralegal assistance. Recently, Brooke Odom, former Assistant County Attorney, accepted a part time position with Murphy & Walker. Murphy & Walker propose that Ms. Odom would work on the case at an hourly rate of$175. Ms. Odom, who has familiarity with the case, will be assisting the law firm with the document management and discovery aspects of the case. FUNDING. Funding for this expenditure is budgeted and available in the Facilities Management Division budget in the County General Fund (account number 00122019-033190-13011). RECOMMENDATION. The County Attorney recommends that the Board authorize the revision of the fee schedule to reflect Brooke Odom to work on the case at an hourly rate of$175. Indian River Co. Approved Date APPROVED FOR SEPTEMBER 17, 2013 Admin ry l 13 B.C.C. MEETING-ATTORNEY'S MATTERS Co.Atty. Budget h13 Dept. Ji —11 4- _ -,(TCOUNTYATTORNEY Risk Mgr. --- F..L4dorneyUndaUENERALI8 CCWgenda Alemos Turner Lawsuit Admin Bldg Roofs 02dw 153 I County Attorney's Matters—BCC 09.17.13 Ofce of INDIAN RIVER COUNTY ATTORNEY NEY Dylan Reingold,County Attorney William K.DeStaal,Deputy County Attorney MEMORANDUM TO: Board of County Commissioners FROM: Dylan Reingold, County Attorney DATE: September 3, 2013 SUBJECT: Florida Fish and Wildlife Conservation Commission Review of Special Acts Regarding Fishing Regulations BACKGROUND. The Florida Fish and Wildlife Conservation Commission(the "Commission") is reviewing various special acts of local application relating to fishing regulations. These include Chapter 21305, Chapter 77-572 and 79-480 specifically pertaining to Indian River County. Chapter 21305 prohibits any person from taking or attempting to take fish with anything other than hook and line from within the channel of the Indian River. Chapter 77-572, generally prohibits the taking fish with anything other than hook and line, pole and line, rod and reel or hand thrown cast net. Finally, Chapter 79-480 prohibits the harvest of shellfish which is within 75 feet of the shoreline or privately owned submerged lands or privately owned dock. The Commission has advised that these three special acts of local application are either duplicative or contrary to the more current state-wide regulations governing fishing and fishing gear. When practicable, the Commission attempts to regulate species and gear on a statewide basis in order to maintain consistency and fairness throughout the State. The Commission only modifies or repeals special acts of local application upon request by a county via resolution asking the Commission to do so. Therefore, the Commission contacted the County Attorney's Office requesting that Indian River County review these three special acts of local application and take a request for revision or repeal to the Board of County Commissioners. The Community Development Department has reviewed the above-referenced special acts of local application and has advised that they can be repealed. Approved for September 17,2013 BCC Meeting Indian River Co. App ed Date County Attorney's Matters Admin. &013 Co.Atty. NIL I Budget R COUNTYATTORNEY Dept. Risk Mgmt. --- --- RUwl yD.d.kGEh'ERAL0 CCl4gen&Afe ,kFL Fah&Wildlife(Spe Ac).dce 54 Board of County Commissioners 4C September 3, 2013 Page Two FUNDING. There is no funding associated with this agenda item. RECOMMENDATION. The County Attorney recommends that the Board consider and adopt the proposed resolution, if the Board deems appropriate. M ATTACHMENT(S). 1. Florida Fish and Wildlife Conservation Commission letter, dated July 12, 2013 2. Proposed Resolution Concerning Special Acts of Local Application Regarding Fishing and Fishing Gear, as Requested by the Florida Fish and Wildlife Conservation Commission F.•tl/ewneylLGda1GENFRALI6 CCIAgendaMemoslFL F+sF&Wtldltfd A.CAc1MW 155 RECEIVED July 12, 2013 JUL 18 2013 COUNTY ATTORNEY'S Florida Fish Alan S. Polackwich, Sr. OFFICE and Wildlife County Attorney Conservation Commission Indian River County . 1801 27th Street Commissioners Vero Beach,FL 32960 Richard A.Corbett Chairman Tampa Dear Mr. Polackwich: Brian S.Yablonski Vice Chairman Tallahassee As you know from our previous communications,the Florida Fish and Wildlife Ronald M.Bergeron Fort Lauderdale Conservation Commission(Commission) is reviewing special acts of local application Aliese P."Liesa"Priddy that became rules of the Commission in 1983 by an act of the legislature in Chapter 83- lmmokalee 134. Attached is a memo describing the acts that are specific to your county as compared Bo Rivard Panama City to current rules relating to the same subjects or species.This document has been created Charles W.Roberts III in order to assist your county's review of the special acts. Tallahassee Kenneth W.Wright Winter Park Since many of the acts are duplicative or contrary to more current and more transparent regulation,the Commission is doing this review in order to determine which special acts �,xecutive Staff should be repealed or amended and made formal rules of the Commission in Title 68, Nick Wiley Executive Director Florida Administrative Code. Greg Holder Assistant Executive Director Karen Ventimiglia Please feel free to call or email me if you have any questions about the special acts,the Chief of Staff memo,the process,or fishing regulation in general. Legal office Thank you so much for your help with this project. Bud Vielhauer General Counsel Sincerely, (850)487-1764 (850)4874790 F°x Quilla M' is Assistant General Counsel Managing fish and wildlife resources for their long-term well-being and the benefit of people. 620 South Meridian Street Tallahassee,Florida 32399-1600 Voice:(850)488-4676 'earing/speech-lmpai red: .00)955.8771(T) MOTSW)9558770(V) 156 SUMMARY OF SPECIAL ACTS OF LOCAL APPLICATION FOR INDIAN RIVER COUNTY INDIAN RIVER COUNTY CH.21305(1941)—prohibits any person from taking or attempting to take fish with anything other than hook and line from within the channel of the Indian River in Indian River County or from within one hundred feet on each side of the channel. The act also prohibits the use, placement,or attempted use of any net,seine,or other device designed to take or attempt to take fish or capable of taking or attempting to take fish in the channel and within one.hundred feet of the sides of the channel. Comparison with general provisions: Chapter 21305 restricts more fishing gear in the channel of the Indian River than general provisions that govern Florida waters in general. Unlike chapter 21305,general provisions do not restrict the use of all nets. However,general provisions do limit what kinds of nets may be used and require nets of certain specifications. Also, article X,section 16 of the Flarida Constitution prohibits the use of gill nets or entangling nets in any Florida waters. Gear specifications and prohibited gear are covered extensively in chapter 688-4 of the Florida Administrative Code. Rule 688-4.0081(2)(a) prohibits the use or placement of any gill or entangling nets of any size in any State waters. Any net,other than a cast net, landing or dip net,jelly fish paired trawl,or calico scallop otter trawl with a mesh size greater than two inches stretched mesh is also prohibited. Id. R. 68B-4.0081(2)(d). Use and possession of longline gear is prohibited,except while in transit through state waters to fish from waters of another state or the Exclusive Economic Zone.Id. R. 6813-4.0087.Obstructing any river or other waterway by placing or setting any screen, net,seine, rack,wire or other device that impedes the free passage of fish is prohibited.Id. R. 68B-4.0083(4). In addition,chapter 6813-4 makes it unlawful for any person to use poisons,drugs, or other chemicals in state marine waters to harvest fish. Id. R. 6813-4.0083. CH.77-572—prohibits taking or attempting to take fish with anything other than hook and line, pole and line,rod and reel,or hand-thrown cast net from waters of the Indian River which are within one hundred feet of any bridge that traverses the Indian River in Indian River County or the Sebastian Inlet, or within one hundred feet of any canal or artificial waterway in Indian River County.The act also prohibits any person from throwing or attempting to throw a cast net from any bridge traversing the Indian River in Indian River County, excluding the Sebastian Inlet Bridge. Comparison with general provisions: As mentioned above in the chapter 21305 comparison with general provisions,fishing gear specifications and prohibited gear are extensively covered in chapter 6813-4 of the Florida Administrative Code. General provisions apply to all Florida waters, regardless of proximity to bridges, except in regard to spearfishing and attachment of nets. Spearfishing is prohibited within 100 yards of all commercial or public fishing piers and within 100 yards of any portion of 157 any bridge where public fishing is legal.A person may not attach a frame net,trawl net,trap net, or similar device to any state road bridge or associated structure situated over any saltwater body. Id. R. 68B-4.0083(3). With regard to canals and waterways, rule 68B-4.0083(4) prohibits obstructing any river,creek,canal, pass, bayou or other waterway by placing or setting any screen, net,seine,rack,wire or other device that impedes the free passage of fish. CH.79-480—prohibits the harvest of shellfish from any submerged land in Indian River County which is within seventy-five feet of the shoreline of the Indian River or of any canal bank.The act also prohibits the harvest of shellfish from within seventy-five feet of privately owned submerged lands or from a privately owned dock unless written permission is obtained from the adjacent property owner or dock owner. Comparison with general provisions: Chapter 6813-27 of the Florida Administrative Code covers restrictions on harvesting oysters. Regulations cover bag limits,size limits, monitoring stations, harvest methods,times and seasons. No general regulations prohibit harvesting shellfish from submerged Land within specified feet of any shoreline or canal bank, nor do any of the general regulations mention privately owned property or docks. 158 RESOLUTION NO. 2013- A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA CONCERNING SPECIAL ACTS OF LOCAL APPLICATION REGARDING FISHING AND FISHING GEAR, AS REQUESTED BY THE FLORIDA FISH AND WILDLIFE CONSERVATION COMMISSION. WHEREAS, The Florida Fish and Wildlife Conservation Commission (the "Commission") has requested that the Board of County Commissioners review those special acts of local application relating to fishing regulations in Indian River County; and WHEREAS, Chapter 21305 prohibits any person from taking or attempting to take fish with anything other than hook and line from within the channel of the Indian River; and WHEREAS, Chapter 77-572 generally prohibits the taking fish with anything other than hook and line,pole and line, rod and reel or hand thrown cast net; and WHEREAS, Chapter 79-480 prohibits the harvest of shellfish which is within 75 feet of the shoreline or privately owned submerged lands or privately owned dock; and WHEREAS, the Commission has advised that these three special acts of local application are either duplicative or contrary to the more current state-wide regulations governing fishing and fishing gear; and WHEREAS, the Commission attempts to regulate species and gear on a statewide basis in order to maintain consistency and fairness throughout the State; and WHEREAS, the Commission has requested that the Board of County Commissioners review these special acts of local application to determine whether these three special acts of local application can be repealed. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY that: 1. Repeal of Special Acts of Local Application ConcerningFishing. Pursuant to the request of the Florida Fish and Wildlife Conservation Commission (the "Commission"), the Board of F:NttornrylGndaIGENF1tALlResofutims&0M..ncesW-1.0ons6SpecialActs 07L Ruh&Wlfdlife).d— 1 159 RESOLUTION NO. 2013- County Commissioners has reviewed Chapters 21305, 77-572 and 79-480, and hereby recommends to the Commission that these three special acts of local application can be repealed. The foregoing resolution was moved for adoption by Commissioner , and the motion was seconded by Commissioner and, upon being put to a vote, the vote was as follows: Chairman Joseph E. Flescher Vice Chairman Wesley S. Davis Commissioner Bob Solari Commissioner Tim Zorc Commissioner Peter D. O'Bryan The Chairman thereupon declared the resolution duly passed and adopted this day of 2013. ATTEST: Jeffrey R. Smith, Clerk of Court BOARD OF COUNTY COMMISSIONERS and Comptroller OF INDIAN RIVER COUNTY,FLORIDA By: By: Deputy Clerk Joseph E. Flescher, Chairman Approved as to form and legal sufficiency By: an Reingold, County Attorney 4LF..WtiomeylUndalGEf✓F1tALVtewlutians&OrdinmmsWewlutins\ odalActs(FLF7sh&�ldllfe).&- 2 160 ATTORNEY'S MATTERS: 9117/13 t Office of {, INDIAN RIVER COUNTY ` ATTORNEY Dylan Reingold,County Attorney William K.DeBraal,Deputy County Attorney MEMORANDUM TO: Board of County Commissioners FROM: Dylan Reingold — County Attorney DATE: August 30, 2013 SUBJECT: Interlocal Agreement between Indian River County Hospital District and Indian River County Establishing Process for Reimbursement to Indian River County for Medicaid Expenses BACKGROUND The Indian River County Hospital District is a Special Independent Hospital District of the State of Florida (the "District"). The District reimburses the County for those specific Medicaid charges from the Agency for Health Care Administration (the "Agency") that are attributable to the District. In 2013, the Florida Legislature replaced the existing county-state Medicaid cost sharing relationship with a fixed formula-based approach. Therefore the County no longer will be receiving specific charges from the Agency, but instead will receive a contribution amount calculated as Indian River County's portion of total county contribution. The total base amount determined for all counties for the State's FY 2013-14 is $269.6M. For the State's FY 2013-14, the County portion of the total county contribution determined by the Department of Revenue is $1,071,296. For the State's future fiscal years (July 1St-June 30th), the Department of Revenue will notify each county of its annual contribution by June 1 of each year. This interlocal agreement with the District establishes the process for how the District will reimburse the County for Medicaid expenses for this year and future years. �-( A aved Date APPROVED FOR s Legal B.C.C. MEETING - REGU SNDA 1 Budget 1 13 CUeG1• 161 ` COUNTY ATTORNEY RISK Mgr. Over the past three years, the average District contribution of the County's Medicaid costs to AHCA was 27.8%. Therefore, using this percentage, the District will reimburse the County for 27.8% of the County portion of Medicaid expenses owed to the State. The District under the interlocal agreement will make payments to the County each year in 12 monthly payments. FUNDING The only cost associated with this item will be the recording fees in the amount of $44.00. Funds are available from General Fund/County Attorney's Office/Legal Fees- Acct# 00110214-033110. RECOMMENDATION Approve the attached Interlocal Agreement; authorize the Chairman to execute same; and after the Hospital District has approved and executed same, authorize staff to record the original in the public records of this county. dr/nhm Attachment 162 INTERLOCAL AGREEMENT BETWEEN INDIAN RIVER COUNTY, FLORIDA AND THE INDIAN RIVER COUNTY HOSPITAL DISTRICT FOR PAYMENT BY THE INDIAN RIVER COUNTY HOSPITAL DISTRICT OF MEDICAID EXPENSES THIS INTERLOCAL AGREEMENT (the "Agreement"), made and entered into this day of , 2013, between Indian River County, Florida, a political subdivision of the State of Florida (the "County") and Indian River County Hospital District, a Special Independent Hospital District of the State of Florida, County of Indian River (the "District"), provides for the District to pay the portion of Medicaid costs attributable to the District, allocated to the County by the State of Florida, based upon the recent Medicaid reimbursement data. WITNESSETH: WHEREAS,the District reimburses the County for those specific Medicaid charges from the Agency for Health Care Administration (the "Agency") that are attributable to the District; and WHEREAS, in 2013,the Florida Legislature replaced the existing county-state Medicaid cost sharing relationship with a fixed formula-based approach; and WHEREAS, the total base amount determined for all counties for the State's FY 2013- 14 is $269.6M; and �r WHEREAS, for the State's FY 2013-14, the County portion of the total county contribution determined by the Department of Revenue is$1,071,296; and WHEREAS, for the State's future fiscal years (July 0-June 30th), the Department of Revenue will notify each county of its annual contribution by June 1 of each year; and WHEREAS, based upon the past three years of data, the District has reimbursed the County approximately 27.8%of the total Medicaid expenses paid by the County to ARCA; and WHEREAS, now that the Florida Legislature replaced the existing county-state Medicaid cost sharing relationship with the fixed formula-based approach, the County and the District wish to memorialize the percentage amount owed by the District to the County, NOW, THEREFORE, in consideration of the mutual undertakings and agreements herein contained and assumed, and other good and valuable consideration, the receipt and sufficiency of which are acknowledged by the parties,the County and District agree as follows: SECTION 1. RECITALS INCORPORATED. The above recitals are true and correct and are incorporated herein. F.UiromeyVndalGe...UmerixalAgreemeWsulospil&Dismcr(Medlcmd).deo Page 1 of S August 30,2013 163 SECTION 2. TERM. The initial term of this Agreement shall be five (5) years, commencing on October 1, 2013, and terminating on September 30, 2018. This Agreement shall automatically renew annually for one-year terms, unless either party provides written notice, in accordance with Section 5, of non-renewal at least ninety(90)days prior to expiration of the term. SECTION 3. DUTIES AND RESPONSIBILITIES OF THE DISTRICT AND COUNTY (a) On or before October 7, 2013, the District shall wire transfer to the County an initial payment of$99,273.40 for the months of July, August, September and October, 2013. (b) After the initial payment set forth in subsection 3(a), by the fifth(5h)working day of each month, the District shall wire transfer to the County one-twelfth of the annual amount of the County portion of the State Medicaid payment, as determined by the County using the amount attributable to the County as provided by the Department of Revenue, multiplied by 27.8%. (c) Within fifteen (15) days of receiving the County portion of the State Medicaid payment from the Department of Revenue, County shall provide the District with the total annual and monthly amount of the County portion of the State Medicaid payment that is attributable to the District. (d) The new monthly amount of the County portion of the State Medicaid payment described in subsection 3(c), shall commence annually on the 5h working day of July. SECTION 4. DURATION,TERMINATION,AND MODIFICATION. (a) This Agreement will remain in full force and effect unless terminated by the parties pursuant to the procedure set forth in subsection 3(b); (b) This Agreement may be terminated by the County or District upon ninety (90) days notice to the other party; however, termination of this Agreement does not relieve the obligation of the District to pay its portion of Medicaid expenses under Florida Statute; and (c) This Agreement may be modified at any time by the mutual consent of the parties and in the same manner as its original adoption. SECTION 5. NOTICE. (a) Unless specified by a party in writing otherwise, all notices, demands, or other papers required to be given or made by this Agreement, or which may be given or made, by either party to the other,will be given or made in writing and addressed as follows: District: Indian River County Hospital District Executive Director 3730 Seventh Terrace, Suite 204-B to Vero Beach, Florida 32960 hlAnomeylLfrdalGsnerdVnerlx 1Agxem WW pirdDlam&aie&..d).d- Page 2 of August 30, 2013 164 Coun : County Administrator 1801 27th Street Vero Beach, Florida 32960-3365 The parties will consider notice to be properly given if (1) personally delivered; (2) sent by certified U.S. Mail, return receipt requested; or(3) sent by an overnight letter delivery company; and (b) The parties will consider the effective date of notice to be the date personally delivered; or, if sent by U.S. Mail, the date of postmark; or, if sent by an overnight letter delivery company, the date the notice was picked up by the overnight letter delivery company from the party giving notice. SECTION 6. INDEMNIFICATION, HOLD HARMLESS To the extent permitted by law and subject to the limitations of Section 768.28, Florida Statutes and any subsequent revisions thereto, each party agrees to indemnify, defend and hold harmless the other party and respective elected officials, officers, and employees against any claim, action, loss, damage, injury, liability, cost or expense, including, but not by way of limitation, reasonable attorneys' fees and court costs, arising out of injury to persons, including but not limited to death, or damage to property, caused by the negligence of the indemnifying party in connection with this Agreement. This Agreement does not provide third parties with any remedy, claim, liability,reimbursement, cause of action, or other right or privilege. SECTION 7. CONSTRUCTION. The headings of the sections of this Agreement are for the purpose of convenience only, and shall not be deemed to expand, limit, or modify the provisions contained in such Sections. All pronouns and any variations thereof shall be deemed to refer to the masculine, feminine or neuter, singular or plural, as the identity of the party or parties may require. The parties hereby acknowledge and agree that each was properly represented by counsel and this Agreement was negotiated and drafted at arm's length so that the judicial rule of construction to the effect that a legal document shall be construed against the draftsperson shall be inapplicable to this Agreement. SECTION 8. MERGER; MODIFICATION. This Agreement incorporates and includes all prior and contemporaneous negotiations, correspondence, conversations, agreements or understandings applicable to the matters contained herein and the parties agree that there are no commitments, agreements, or understandings of any nature whatsoever concerning the subject matter of the Agreement that are not contained in this document. Accordingly, it is agreed that no deviation from the terms hereof shall be predicated upon any prior or contemporaneous representations or agreements,whether oral or written. F1AttornryVlndalGenemNruerloedAgnemetarVfospudOtsMct(Med<cdd)dx Page 3 of S August 30, 2013 165 SECTION 9. COUNTERPARTS. This Agreement may be executed in one or more counterparts, each of which shall be deemed to be an original copy and all of which shall constitute but one and the same instrument. SECTION 10. GOVERNING LAW,VENUE. This Agreement, including all attachments hereto, shall be construed according to the laws of the State of Florida. Venue for any lawsuit brought by either party against the other party or otherwise arising out of this Agreement shall be in Indian River County, Florida, or, in the event of federal jurisdiction, in the United States District Court for the Southern District of Florida. SECTION 11. CONFLICT. To the extent of any conflict between this Agreement and any existing County or District agreement, this Agreement will be deemed to be controlling. This Agreement is not intended to amend or repeal any existing County ordinance. SECTION 12. SEVERABILITY. If any section, subsection, sentence, clause, phrase or portion of this Agreement is, for any reason, held invalid or unconstitutional by any court of competent jurisdiction, such section, subsection, sentence, clause, phrase, or portion shall be deemed a separate, distinct, and independent provision and such holding shall not affect the validity of the remaining portions of this Agreement. SECTION 13. EFFECTIVE DATE. This Agreement will become effective upon its filing with the Clerk of the Circuit Court of Indian River County, Florida, as required by Section 163.01(11), Florida Statutes. APPROVED this day of ,2013. ATTEST: Jeffrey R. Smith,Clerk of BOARD OF COUNTY COMMISSIONERS, Court and Comptroller INDIAN RIVER COUNTY("County") By: By: Deputy Clerk Joseph E.Flescher,Chairman Approved: Approved as to form and legal sufficiency. • �` seph A.taird,County Administrator Dylan Reingold,County Attorney F..-WitomgLLindalCreneraNnterlocal AgncmeM Viospitol Disvict(Me&caid).doe Page 4 of S August 30, 2013 166 WHEREAS, fresh water discharges are killing sea life - 280 Manatees, 60 Bottlenose Dolphins and 250 Brown Pelicans have died in the Indian River since 2010; and WHEREAS, the Lagoon is at a turning point. The coming months could herald a slow recovery of this unique ecosystem or an imminent collapse of the remaining portion of the estuary that has been sustainable up to this point; and WHEREAS, this Board requests that the Governor declare an emergency so that the Counties can proceed to seek direct assistance with any and all agencies of the State of Florida as may be needed to meet this emergency. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF ST. LUCIE COUNTY, FLORIDA, AS FOLLOWS: SECTION 1. St. Lucie County requests that the Governor of the State of Florida consider issuing an Executive Order, and/or other powers available under law, to activate all available State and Local emergency and relief resources and mechanisms to protect the Indian River Lagoon and the St. Lucie Estuary. SECTION 2. The County Administrator shall forward this Resolution to the Governor of the State of Florida, the County's State and Federal legislative delegation and the Martin County Administrator. SECTION 3. This Resolution shall become effective immediately upon adoption. PASSED AND DULY ADOPTED this day of September 2013. BOARD OF COUNTY COMMISSIONERS ATTEST: ST. LUCIE COUNTY, FLORIDA BY: Deputy Clerk Chairman APPROVED AS TO FORM AND CORRECTNESS: BY: County Attorney WHEREAS, fresh water discharges are killing sea life - 280 Manatees, 60 Bottlenose Dolphins and 250 Brown Pelicans have died in the Indian River since 2010; and WHEREAS, the Lagoon is at a turning point. The coming months could herald a slow recovery of this unique ecosystem or an imminent collapse of the remaining portion of the estuary that has been sustainable up to this point; and WHEREAS, this Board requests that the Governor declare an emergency so that the Counties can proceed to seek direct assistance with any and all agencies of the State of Florida as may be needed to meet this emergency. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF ST. LUCIE COUNTY, FLORIDA, AS FOLLOWS: SECTION 1. St. Lucie County requests that the Governor of the State of Florida consider issuing an Executive Order, and/or other powers available under law, to activate all available State and Local emergency and relief resources and mechanisms to protect the Indian River Lagoon and the St. Lucie Estuary. SECTION 2. The County Administrator shall forward this Resolution to the Governor of the State of Florida, the County's State and Federal legislative delegation and the Martin County Administrator. SECTION 3. This Resolution shall become effective immediately upon adoption. PASSED AND DULY ADOPTED this day of September 2013. BOARD OF COUN TY COMMISSIONERS ATTEST: ST. LUCRE COUNTY, FLORIDA BY: Deputy Cleric Chairman APPROVED AS TO FORM AND CORRECTNESS: BY: County Attorney WHEREAS, fresh water discharges are killing sea life - 280 Manatees, 60 Bottlenose Dolphins and 250 Brown Pelicans have died in the Indian River since 2010; and WHEREAS, the Lagoon is at a turning point. The coming months could herald a slow recovery of this unique ecosystem or an imminent collapse of the remaining portion of the estuary that has been sustainable up to this point; and WHEREAS, this Board requests that the Governor declare an emergency so that the Counties can proceed to seek direct assistance with any and all agencies of the State of Florida as may be needed to meet this emergency. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF ST. LUCIE COUNTY, FLORIDA, AS FOLLOWS: SECTION 1. St. Lucie County requests that the Governor of the State of Florida consider issuing an Executive Order, and/or other powers available under law, to activate all available State and Local emergency and relief resources and mechanisms to protect the Indian River Lagoon and the St. Lucie Estuary. SECTION 2. The County Administrator shall forward this Resolution to the Governor of the State of Florida, the County's State and Federal, legislative delegation and the Martin County Administrator. SECTION 3. This Resolution shall become effective immediately upon adoption. PASSED AND DULY ADOPTED this day of September 2013. BOARD OF COUNTY COMMISSIONERS ATTEST: ST. LUCIE COUNTY, FLORIDA BY: Deputy Clerk Chairman APPROVED AS TO FORM AND CORRECTNESS: BY: County Attorney WHEREAS, fresh water discharges are killing sea life - 280 Manatees, 60 Bottlenose Dolphins and 250 Brown Pelicans have died in the Indian River since 2010; and WHEREAS, the Lagoon is at a turning point. The coming months could herald a slow recovery of this unique ecosystem or an imminent collapse of the remaining portion of the estuary that has been sustainable up to this point; and WHEREAS, this Board requests that the Governor declare an emergency so that the Counties can proceed to seek direct assistance with any and all agencies of the State of Florida as may be needed to meet this emergency. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF ST. LUCIE COUNTY, FLORIDA, AS FOLLOWS: SECTION 1. St. Lucie County requests that the Governor of the State of Florida consider issuing an Executive Order, and/or other powers available under law, to activate all available State and Local emergency and relief resources and mechanisms to protect the Indian River Lagoon and the St. Lucie Estuary. SECTION 2. The County Administrator shall forward this Resolution to the Governor of the State of Florida, the County's State and Federal legislative delegation and the Martin County Administrator. SECTION 3. This Resolution shall become effective immediately upon adoption. PASSED AND DULY ADOPTED this day of September 2013. BOARD OF COUNTY COMMISSIONERS N ATTEST!': ST. LUCIE COUNTY, FLORIDA BY: N Deputy Clerk Chairman APPROVED AS TO FORM AND CORRECTNESS: BY: County Attorney SEPTEMBER 17, 2013 ITEM 14.E.2 INDIAN RIVER COUNTY BOARD OF COUNTY COMMISSIONERS INTER-OFFICE MEMORANDUM TO: Members of the Board of County Commissioners DATE: September 11, 2013 SUBJECT: Old County Administration Property FROM: Tim zlorc Commissioner, District 3 1 would like to request discussion on the Old County Administration Property Land Use Designation. 169 �t1VER �`IVI ,, c� INDIAN RIVER COUNTY SOLID WASTE DISPOSAL DISTRICT N"/ �toRlvvp- BOARD MEMORANDUM Date: September 09, 2013 To: Joseph A. Baird, County Administrator \I From: Vincent Burke, P.E., Director of Utility Services CVIZ.� `4 Prepared By: Himanshu H. Mehta, P.E., Managing Director,Solid Waste Disposal District' �" Subject: New Oslo CCC Project -Amendment No. 4 to Work Order No. 9 to CDM Smith & Change Order No. 2 to Paul Jacquin &Sons, Inc. DESCRIPTIONS AND CONDITIONS: On July 12, 2011, the Solid Waste Disposal District (SWDD) Board approved Amendment No. 3 to Work Order No. 9 to CDM Smith for the design, permitting, bidding, and construction services for the new Oslo Customer Convenience Center (CCC). This design consisted of a "flat", on grade-type of facility that will utilize stationary compactors and enclosed roll-off storage containers for transport of residential solid waste to the landfill. CDM Smith's original construction services scope anticipated a six month construction period. On October 23, 2012, the SWDD Board approved a contract with Paul Jacquin & Sons, Inc. (PJSI) with the following construction timeline from Notice To Proceed (NTP): Partial Utilization - 120 days, Substantial Completion - 150 days and Final Completion - 180 days. The NTP was issued on December 5, 2012 with a recent SWDD Board approval on June 11, 2013 for Change Order No. 1 to PJSI approving an additional 74 days of construction time. The new Oslo CCC was opened to the public on July 26, 2013. However, due to inclement weather and change order items, the project is expected to have a total construction period of 314 days with final completion expected on October 20, 2013. As such, CDM Smith has requested an amendment to cover additional construction services needed for the project and has recommended approval for a Change Order No. 2 to PJSI to cover an additional 60 days for a net time increase of 134 days. ANALYSIS: CDM Smith has provided in Attachment 1 an Amendment No. 4 to Work Order No. 9 requesting $8,420 to cover construction services in the order of 80-man hours of project representative time covering the additional 134 days of construction time. The total hours are based on specific key inspections. Staff concurs that the construction services are needed to ensure that the contractor is meeting the requirements of the permitted plans and specifications. The total construction services budget would increase by$8,420 from $60,275 to $68,695 or a 13.97% increase. SWDD Agenda-CDM Smith Amendment No.4 to WO No 9&CO NO 2 to PJSI -Oslo CCC Page 1 of 2 170 The following is a breakdown on the project to date and the request for additional services: WpRKN b AMENDMENT'; AMENDMENT.., AMENDMENT AMENDMENT PHASE `` DESCRIPTION ORDER NO TOTAL 9 NO Z N0.3.. NO.4 CONTRACT Pending. AMOUNT SWDD Approved: 3%18/08 2/2/10 5/3/11" 7/12/11 Design, Phase 1 Permitting, $169,840 $75,860 $13,855 $129,435 $0.00 $388,990 Bidding Services Phase 2 Construction $40,020 $52,890 $0 ($32,635) $8,420 $68,695 Total= $209,860 $128,750 $13,855 $96,800 $8,420 $457,685 Paul Jacquin & Sons, Inc. was requested to provide additional services using contingency funds to make the facility safer for the public. These items resulted in providing additional time to complete the project as well as to account for additional time for rain days. Staff concurs with CDM Smith's recommendation to approve an additional 60 days to PJSI through Change Order No. 2 provided in Attachment 2. FUNDING: Funding for the New Oslo CCC project is budgeted and available under the SWDD recycling account WIP number which is funded from SWDD assessments and user fees. ACCOUNT NO.: Description Account Number Amount New Oslo CCC Project 411-169000-08009 $8,420.00 RECOMMENDATION: SWDD staff recommends that its Board approve the following: a) Approve Amendment No. 4 to Work Order No. 9 to CDM in the amount of$8,420 for additional construction services. b) Approve Change Order No. 2 to Paul Jacquin &Sons, Inc. to provide additional 60 days of construction time. C) Authorize the Chairman to execute the same, as presented. ATTACHMENT(s): 1. CDM Smith Amendment No. 4 to Work Order No. 9 2. Paul Jacquin & Sons, Inc. Change Order No. 2 Indian River Co. oved Date Administration �/,�7. �,3 APPROVED FOR AGENDA: Legal to By: Budget Joseph A. Baird, County Administrator SWDD Cwk� For. o SWDD-Finance C- q x,,1:3 Date SWDD Agenda-CDM Smith Amendment No.4 to WO No 9&CO NO 2 to PJSI-Oslo CCC Page 2 of 2 1 7 1 CDM Smith 1701 Highway A-1-A,Suite 301 Vero Beach,Florida 32963 tel: +1 772231-4301 fax:+1 772 231-4332 cdmsmith.com August 16,2013 Mr.Himanshu H.Mehta, P.E. Managing Director Indian River County Solid Waste Disposal District 1325 74th Avenue SW Vero Beach,Florida 32960 Subject: Indian River County Solid Waste Disposal District Oslo Customer Convenience Center-Work Order No.9 Amendment No.4 Dear Mr.Mehta: Transmitted herewith is one copy of Amendment No.4 to Work Authorization No.9 for engineering services related to construction of the proposed Oslo Customer Convenience Center(CCC).This amendment is for additional construction services related.The Scope of Services,Project Budget, and Project Schedule are provided herewith as Exhibits A,B,and C,respectively. If you have any questions or require additional information,please call me at your convenience. Sincerely, Approved by: /evin .Vann,P.E.,BCEE Eric J.Grotke,P.E.,BCEE Senior Project Manager Vice President CDM Smith Inc. CDM Smith Inc. KNV/EJG/jj Enclosure File: 0000-EJGMK-MG.IRC cc: Vincent Burke,IRC #1266Jtmendmentd.dam WATER+ENVIRONMENT+TRANSPORTATION+ENERGY+FACILITIES 172 AMENDMENT NUMBER 4 WORK ORDER NUMBER 9 Oslo Customer Convenience Center This Amendment 4 to Work Order Number 9 is entered into as of this day of 20_ pursuant to that certain Continuing Contract Agreement for Professional Services entered into as of December 6, 2011 (the "Agreement"), by and between INDIAN RIVER COUNTY, a political subdivision of the State of Florida ("COUNTY") and CDM Smith, Inc. ("Consultant"). 1. The COUNTY has selected the Consultant to perform the professional services set forth in existing Work Order Number 9, Effective Date March 18, 2008. 2. The COUNTY and the Consultant desire to amend this Work Order as set forth on Exhibit A (Scope of Work) attached to this Amendment and made part hereof by this reference. The professional services will be performed by the Consultant for the fee schedule set forth in Exhibit B (Fee Schedule), and within the timeframe more particularly set forth in Exhibit A(Time Schedule), all in accordance with the terms and provisions set forth in the Agreement. 3. From and after the Effective Date of this Amendment, the above-referenced Work Order is amended as set forth in this Amendment. Pursuant to paragraph 1.4 of the Agreement, nothing contained in any Work Order shall conflict with the terms of the Agreement and the terms of the Agreement shall be deemed to be incorporated in each individual Work Order as if fully set forth herein. IN WITNESS WHEREOF, the parties hereto have executed this Work Order as of the date first written above. CONSULTANT: BOARD OF COUNTY COMMISSIONERS CDM Smith, Inc. OF INDIAN RIVER COUNTY By: By: p , Chairman Title: BCC Approved Date: Attest:Jeffrey R.Smith, Clerk of Court and Comptroller By: Deputy Clerk App roved: J seph A. i;d, County Administrator i Approved as to form and legal sufficiency: DyfariT. Reingold, County Attorney 173 EXHIBIT A SCOPE OF PROFESSIONAL SERVICES AMENDMENT NO.4 INDIAN RIVER COUNTY SOLID WASTE DISPOSAL DISTRICT OSLO CUSTOMER CONVENIENCE CENTER The Indian River County Solid Waste Disposal District(IRC SWDD)currently operates a residential collection/recycling customer convenience center(CCC)at the former Oslo Landfill site.In an effort to provide an increased level of service to its residents,IRC SWDD is proposing to build a new CCC at the Oslo site to replace the existing facility.The existing CCC will remain operational until the new facility is complete.The proposed new facility will be constructed over the old Oslo solid waste dump site. The proposed improvements include paved access roads and parking/drive areas,attendant office, covered household hazardous waste and oil collection/storage area,restroom facilities,and a retention pond for stormwater treatment and attenuation.Stationary compactors with enclosed roll-off storage containers are proposed to be used to transport municipal solid waste(MSW)to the landfill.Open top roll-off containers will be used-to transport cardboard,paper,mixed recyclables, yard waste,recyclable metals,and tires to the landfill for processing.Household hazardous waste (HHW)will be collected at the proposed covered HHW and oil collection/storage area. On December 5,2012,the Contractor was issued a Notice to Proceed construction of the new Oslo CCC by December 10,2012 and complete the project in accordance with the Contract Time as follows:Partial Utilization by April 9,2013 (120 days),Substantial Completion by May 9,2013, (150 days),and Final Completion by June 8,2013 (180 days). On June 11,2013 IRC approved a Change Order extending the Contract Time to June 22,2013(194 days)for Partial Utilization,July 22,2013 (224 days)for Substantial Completion,and August 21, 2013 (254 days)for Final Completion. Based on an updated schedule received from the Contractor on September 10,2013,Substantial Completion and Final Completion of the project are anticipated by September 20,2013(284 days) and October 20,2013 (314 days),respectively. CDM Smith's current work authorization provides General Engineering Services During Construction for a 6-month construction period(150 days to substantial completion and 180 days to final acceptance).This amendment includes General Engineering Services During Construction for an additional 4.5 months (134 days)to coincide with the construction schedule. SCOPE OF SERVICES TASK 5.0-GENERAL ENGINEERING SERVICES CDM Smith will provide services during construction for the new Oslo CCC.Under this task,CDM will provide construction services on an as needed basis during construction for the estimated 6- A-1 jJln%JAmendment4.da 174 EXHIBIT B PROJECT BUDGET AMENDMENT NO.3 INDIAN RIVER COUNTY SOLID WASTE DISPOSAL DISTRICT ENGINEERING SERVICES FOR OSLO CONVENINCE CENTER PROJECT DESCRIPTION: PHASE II-CONSTRUCTION SERVICES Labor Category Hours Rate Total Principal 4 $180 $720 Senior Professional 18 $145 $2,610 Project Administration 6 $75 $450 TOTAL HOURS 28 SALARY $3,780 OUTSIDE PROFESSIONALS Schulke Bittle&Stoddard,Inc. $4,640 ADDITIONAL PHASE II BUDGET TOTAL 2Q ORIGINAL WORK ORDER NO.9,AMENDMENT NOS.1,2,AND 3 $60,275 GRAND TOTAL AMENDED PHASE II BUDGET $68,695 For the basic services under this Agreement,IRC SWDD agrees to pay the Consultant a fee not to exceed of 68.695.Partial payments will be made on a monthly basis in accordance with the referenced contract. B-1 Jl1255JAmendment4.doc 175 EXHIBIT B PROJECT BUDGET AMENDMENT NO.4 INDIAN RIVER COUNTY SOLID WASTE DISPOSAL DISTRICT ENGINEERING SERVICES FOR OSLO CONVENINCE CENTER BUDGET SUMMARY PHASE DESCRIPTION WORK ORDER AMENDMENT AMENDMENT AMENDMENT AMENDMENT TOTAL CONTRACT NO.9 NO.1 NO.2 NO.3 NO.4 AMOUNT Phase I Design,Permitting, $169,840 $75,860 $13,855 $129,435 $0 $388,990 Bidding Services Phase 11 Construction $40,020 $52,890 $0 (32,635) $8,420 $68,695 TOTAL 209,860 $128,750 $13,855 $96,800 $8,420 $457,685 B-2 EXHIBIT B ' PROJECT BUDGET SUMMARY AMENDMENT NO.4 INDIAN RIVER COUNTY SOLID WASTE DISPOSAL DISTRICT ENGINEERING SERVICES FOR OSLO CONVENIENCE CENTER Task/Description Principal Sr Professional Project Admin Total Hours PHASE II—CONSTRUCTION SERVICES Task 5-General Engineering Services 5.2—Site Visits 0 10 0 10 5.7—Contract Administration 4 6 6 16 5.8—Resident Services 0 2 0 2 TOTAL 4 18 6 28 B-3 i=6—AmenamenMdoc C�i�1�IG)�43R1l3Ef� NIo,2 P1 OJECT:.Oslo:Customer Converiienee Center ATB0F:MUANC tetriber.l6,2013 GFi'1 :C`.w. Do's,Ac eml;er to,201`3. C1�Y1�I1;R lndtnn KIVet°Cistttitu_ - t Vu C�i C40tract Na: MM" 9`mi0�kajeet CONT-k S i t nlilil,;Jaoclttrit aritd Sans inch I;IVGITIEER CI�.M Sn#itli I'rtc:. Xgit arc dliweced'to'nittke^the following oltanges°(n the CpllttaFt lociltrtetita; Duct O'on, Trttte`exfertaio I�cR�gafor'vl�artga or�ler�l�aui.dolays rriiJ adt�itionAf v� k�3s te(i espy CoutSty At�a�luni�ttsa(I��t dgct}ttTerit�strpportitg charige)t Cltarige Oder 1Vo�<Sntn^iiia_:_rv. OR AN1a 0 IN C 1`l RACT PI ICG WIN.CO CkACT TfM 041,40.1 Opt..l'O Oil$lnal.'CoritractTitnes trArtl l Iti1 Jlt tibtl, 120 days(April 9,.r 2013) $ 161;00'0.00 ifi .fd final R"titent i gQ days(May 9 2013) �ttbsithal Cbt>it �fi Reaon 15p days.{.Tu�te-8 .20133 . Net Granges fr:4`in previous CIt`An d0ft Ner change from j're tt�ua tiartgrr Orders N Vo;it N%1 CcilSra t t riee prior to this C(tange Order Cbntr. ct T ho 0,60*to thls Cl.taitge Order i'arfial Ultlizdtlon� 194 dais(Buie 22,2013) 1 695 3'72.96: tthstA600.I Complet(ont 224 days :lui 2v 2 26113) Ready foffit� l paytne�tt. 2S4 days(August2l 211:131. Net Cii�nge_in this Change Order Net increase hi this Change Order Partial Utilization: 3&days Substxt�i►ai Completion 60 d"'-'- A yst`ofn11 a trent,60 da ' CQntract.Prtee witty all aoprovO Chttn5e ContMef Tune witltall apprpVed Ch`ang�Otc�e�s 'Orders Pitrt I Utilization; 229 day(!u, 26:2 131 Substantia)Completion 294 day(Septer fiber 20."20131 y p_y 3 l4 days(Ootoliei 20.,2013, - $'!-,691,312.96Rated" forfih-' 1 a`titetit: lens REC ACC Y, ..._!l { utliortzed Sttature) OWN1vI (Agtitorrz6d Srgnautc) CONTRACT }Z ttltori SignAfe Date.:. Date: Date: r- G) ` MCDC No.C-700(2002 Eci tion) Prepaltd by the Engineers Joint`Contract Doeutnvnts Conub lute and endorsed by The Associated General CONTRACTOR of Amer toa. 178 dL Ah 010, OSLO CUSTOMER CONVENIENCE CENTER CHANGE ORDER NO.2 SUMMARY Item No. Item Change to Contract Amount* Change to Contract Time 1 Trim pines at building. $0.00 1 Day 2 Additional fencing/gates $0.00 4 Days 3 Irrigation Pump Enclosure $0.00 1 Day 4 Driveway for Radio Tower Access $0.00 6 Days 5 Additional Handrail/Guardrail $0.00 10 Days 6 Skid plates&Stops $0.00 14 Days 7 Additional sod $0.00 2 Days 8 Additional bollard covers $0.00 2 Days 9 Install owner furnished signs $0.00 5 Days 10 Furnish and install additional casework for security system $0.00 10 Days 11 1 Rain Days $0.00 1 5 Days TOTAL= $0.001 60 Days *These items were billed against the Contingency therefore no change in contract amount. C� month construction period The additional general services include contract administration, periodic site visits,issue clarifications,review of contractor's pay requests,resident services,final inspections,certification of substantial completion,preparation of change orders,and the preparation of record drawings all to be rendered on an as needed basis. Subtask 5.2 Site Visits CDM Smith will make visits to the site at intervals appropriate to the various stages of construction to observe the progress and quality of the executed work of the Contractor and to determine in general if such work is proceeding in accordance with the Contract Documents.During such visits and on the basis of on-site observations,CDM Smith shall keep IRC SWDD informed of the progress of the work,shall endeavor to guard the County against defects and deficiencies in such work and may disapprove or reject work as failing to conform to the Contract Documents. Subtask 5.7 Contract Administration CDM will undertake project quality management to meet budget and time constraints;generate correspondence to IRC SWDD,Contractor,regulatory agencies,and other parties;provide monthly project status reports;prepare monthly progress meeting minutes;and maintain comprehensive project records and documentation on file. Subtask 5.8 Resident Services During Construction The activities performed under this subtask consist of periodic site visits and inspections of the work during the construction and implementation of the project to observe the performance of the work.CDM Smith will furnish a Project Representative (PR) during the construction of the project, to observe the performance of the work. The PR will prepare site visit reports,describing the general working conditions,areas on construction activity,tests performed and special and unusual events.This task will provide up to 8 hours total per week for resident inspection services over the additional 4.5 months of anticipated construction time.The level of work estimated to complete this project is 80 man-hours of project representative time based on the anticipated additional 4.5 months of construction time.CDM Smith reserves the right to request additional compensation,should construction extend beyond the additional 80 hour period provided in this amendment. IRC SWDD will provide any additional inspection services that may be required beyond the time that is provided in this Scope of Services.During times that CDM Smith is not onsite,IRC SWDD will be responsible for monitoring construction activities and reporting special and unusual events.IRC SWDD will provide an onsite resident inspector for a minimum of 8 hours per week.IRC SWDD shall provide daily reports to CDM Smith. A-2 jj1256 AmendmentUac 180