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03/18/2014 (3)
sE�'�Rrr� American Senu.i• , Council Foundation P .. 0 Annual Golf Tournament Promoting Peace ThroughStrength O Proceeds from the Step Up America Golf Tournament will provide scholarships to students of Indian River County whose parents are active duty military, veterans, law enforcement and first responders and to promote Step Up America: The cal/ to Good Citizenship program Bent Pine Golf Club 6001 Clubhouse Drive Vero Beach, FL 32967 Saturday, March 29, 2014 Lunch and registration begin at 12:00 PM 1:30 PM Shotgun Start Cocktail hour and awards immediately following Vc•c L.;- FL in a 2014 Buick Verano in our Hole -In -One challenge! Tournament events include men's and women's longest drive and closest to the pin contests. Entry fee $150 per person Corporate and Team Sponsorships are available Other sponsorships include: Hole In One Longest Drive and Closest to the Pin Beverage Cart Lunch and Cocktail Party Tee Signs will also be available For more information on available sponsorships, please contact Kim Kern at 772-360-9294. Register by e-mail at ascfgolftournament@ascfusa.org or by phone at 772-388-2490 o I cannot participate, but please accept my tax deductible contribution of $ The ASCF is a 501 (c) (3) tax exempt organization established in 1955. 1 PROCLAMATION Indian River County Celebrating Children's Week WHEREAS, the 19th Annual Children's Week celebrating Parents and Children will take place in Tallahassee from April 6, 2014 to April 12, 2014, bringing thousands of parents, children, professionals, community leaders and concerned citizens together to share valuable knowledge and information about children's issues across the state and in our Capital City; and WHEREAS, the purpose of Children's Week is to create a shared vision of the state of Florida's commitment to its children and families and to engage a long-term process to develop and implement strategies for moving the shared vision forward; and WHEREAS, in celebration of Children's Week, hundreds of local municipalities will be hosting public events and activities for parents and children in their community. NOW, THEREFORE BE IT PROCLAIMED BY THE BOARD OF COUNTY COMMISSIONERS, INDIAN RIVER COUNTY, FLORIDA that April 6 through April 11, 2014 is recognized and hereby declared as "Children's Week" in Indian River County. Adopted this 18`'' day of March 2014 BOARD OF COUNTYCOMMISSIONERS, III N RIVER COUNTY, FLORIDA Wesley S. Davis, Vice Chairman (o ph E. 'Flescher Bob Solari ni,6„ Tim Zorc 2 PROCLAMATION RECOGNIZING MARCH 19, 2014 AS KICK BUTTS DAY IN INDIAN RIVER COUNTY WHEREAS, in Indian River County nearly one fourth (24.3%) of all high school students and 7.4% of Indian River middle school students used some form of tobacco in the past 30 days; and WHEREAS, nearly 90% of current smokers began their addiction to tobacco before the age of 18, and more than a third of all kids who ever try smoking a cigarette become new regular, daily smokers before leaving high school; and WHEREAS, tobacco use is the leading preventable cause of death in the United States, killing over 430,000 people each year; more than AIDS, alcohol, car accidents, murders, suicides, drugs, and fires combined; and WHEREAS, Kick Butts Day is an annual national initiative by the Campaign for Tobacco Free Kids that encourages kids across the country to stand up and oppose efforts of the tobacco industry to manipulate them through advertising and marketing; and WHEREAS, Kick Butts Day, 2014 is sponsored locally by the Tobacco Free Partnership of Indian River County, Quit Doc Research & Education Foundation, and Students Working Against Tobacco (SWAT) that prepares middle and high students as leaders in the fight against tobacco use; and WHEREAS, the children of Indian River County declare they will no longer tolerate the tobacco industry's efforts to manipulate them into becoming tobacco users and replacements for the industry's customers who are quitting and dying; and WHEREAS, Indian River County SWAT schoolchildren wish to inform peers and adults about the harmful effects of tobacco use and the industry's intent to replace vanishing customers by addicting children; and ... WHEREAS, Indian River County wishes to support its children by opposing through Proclamation the marketing of tobacco products to children by the tobacco industry with the intent of making them replacement customers. NOW, THEREFORE, BE IT PROCLAIMED BY THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, that the Board does hereby declare March 19, 2014 as Kick Butts Day in Indian River County. Duly adopted this 18th day of March, 2014 BOARD OF COUNTY COMMISSIONERS INOI R IVER C.QUNTY, F6, IDA Chairman i Wesley S. Davis, ice Chairman Flescher Bob Solari Ti Zorc 3 L PROCLAMATION RECOGNIZING MARCH, 2014 AS NATIONAL EYE DONOR MONTH WHEREAS, millions worldwide suffer from corneal blindness or are visually impaired from corneal conditions; and WHEREAS, sight is one of our most powerful senses and corneal transplantation can restore sight to those suffering from corneal blindness; and WHEREAS, during the month of March 2014, the Medical Eye Bank of Florida will observe National Eye Donor Month to encourage eye donation and honor those who have given the precious Gift of Sight; and WHEREAS, over 7.6 million Floridians have registered their decision with Joshua Abbott Organ and Tissue Donor Registry to ensure their wishes to be organ, tissue, or eye donors are honored; and WHEREAS, eye donation can provide comfort and purpose to grieving families and provide hope and healing to transplant recipients; and WHEREAS, eye donation is one of the most selfless gifts we can make to our fellow citizens, and it is vitally important to discuss with our family and loved ones our desire and decision to donate. NOW, THEREFORE, BE IT PROCLAIMED BY THE BOARD OF COUNTY COMMISSIONERS, INDIAN RIVER COUNTY, FLORIDA that March, 2014 be recognized as National Eye Donor Month and encourages citizens to consider giving the Gift of Sight through eye donation and to sign up on Florida's Donor Registry by visiting www.donatelifeflorida.orq or when renewing their driver license or state identification card. Adopted this 18th day of March, 2014. BOARD OF COUNTY COMMISSIONERS INDIAN RIVER COUNTY, FLORIDA .e_tA) LTJ Peter D. O'Bryan, Chairman Wesley S. Dvis, ice Chairman seph E. Flescher Tintgor Bob Solari 4 PROCLAMATION DESIGNATING MARCH 16 THROUGH MARCH 22, 2014 AS SURVEYORS WEEK WHEREAS, surveyors and mappers are counted among the founding leaders of our country and were instrumental in the formation of the layout of property boundaries in the United States which have provided our citizens the enjoyment of property ownership; and WHEREAS, George Washington, Thomas Jefferson and other former Presidents of the United States, served their fellow colonists as surveyors; and WHEREAS, the citizens of Florida recognize the valuable contributions of the surveying and mapping profession to history, development, and quality of life in Florida and the United States of America and make important decisions based on the knowledge and expertise of licensed surveyors and mappers; and WHEREAS, the surveying and mapping profession requires special education, training, the knowledge of mathematics, the related physical and applied sciences, and requirements of law for evidence; and WHEREAS, surveyors and mappers are uniquely qualified and licensed to determine and describe land and water boundaries for the management of natural resources and protection of private and public property rights; and WHEREAS, the continual advancements in instrumentation have required the surveyor and mapper not only to be able to understand and implement the methods of the past, but also to learn and employ modern technology in finding solutions to meet the challenges of the future; and NOW, THEREFORE, BE IT PROCLAIMED BY THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, do hereby proclaim the week of March 16 through March 22, 2014, as FLORIDA SURVEYORS & MAPPERS WEEK and recognize the many contributions and the ongoing dedication of surveyors and mappers to the citizens of Indian River County, Florida and the United States. Adopted this 18th day of March, 2014. BOARD OF COUNTY COMMISSIONERS, IpI h*N RIVER COUNTY, FLORIDA Wesley S. Da s, Vice Chairman Joseph E. Flescher Bob olari Tim ZS c 5 i PROCLAMATION RECOGNIZING MARCH, 2014 AS MARCH FOR MEALS MONTH WHEREAS, on March 22, 1972, President Richard Nixon signed into law a measure that amended the Older Americans Act of 1965 and established a national nutrition program for seniors 60 years and older; and WHEREAS, the Meal on Wheels Association of America established the National March for Meals Campaign in March, 2002 to recognize the historic month, the importance of Older America Act Senior Nutrition Programs and raise awareness about senior hunger in America; and WHEREAS, the 2014 observance of the March for Meals campaign provides an opportunity to support Senior Nutrition Programs that deliver vital and critical services by donating, volunteering and raising awareness about senior hunger; and WHEREAS, Senior Nutrition Programs in Florida have served our communities admirably for more than 40 years; and WHEREAS, volunteer drivers for Meals on Wheels programs in Florida are the backbone of the program and they not only deliver nutritious meals to homebound seniors and individuals with disabilities, but also caring concern and attention to their welfare; and WHEREAS, Senior Nutrition Programs in Florida provide nutritious meals to seniors throughout the state and help them to avoid premature or unnecessary hospitalization and institutionalization; and WHEREAS, Senior Nutrition Programs in Florida provide a powerful socialization opportunity for millions of seniors to help combat loneliness and isolation; and WHEREAS, The Senior Nutrition Program locally provided by the Senior Resource Association and )rograms throughout Florida, deserve recognition for the contributions they have made and will continue to make to local communities, our state and our nation. NOW, THEREFORE, BE IT PROCLAIMED BY THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, that the Board does hereby proclaim March, 2014, as March for Meals Month for the Meals on Wheels Program and urge every citizen to take time this month to honor our local Senior Nutrition Program/Meals on Wheels by the Senior Resource Association, the seniors they serve and the volunteers who care for them. Our recognition of and involvement in the National 2014, March for Meals Campaign can enrich our entire community and help end senior hunger in America — so no senior goes hungry. Adopted this 18th day of March, 2014. BOARD OF COUNTY COMMISSIONERS IN}IA1 RIVER COUNTY, FLORIDA ,t,e7tJ Cf ,, / Peter D. O'Bryan, Chairman �U Wesle S. Davis, ice Chairman eph E. Flescher Bob Solari Ti PROCLAMATION HONORING LEROY SMITH ON HIS RETIREMENT EFFECTIVE MARCH 14, 2014 E1+IERGF,UCY i-Y-BADA� 50. WHEREAS, Leroy began his career in June, 1986 as a Correctional Officer for the Indian River Correctional Institute; and WHEREAS, in 1987, Leroy became a deputy in the Uniform Patrol Division at the Indian River County Sheriffs Office. In 1989 he was named Officer of the Year by the Vero Beach Optimist Club, and in 1990 earned the same title by the International Optimist Club; and WHEREAS, In 1990, Leroy became a Detective and worked in the Special Investigations Unity and quickly rose through the ranks while coaching youth football for the Vero Beach Recreation Department where he coached for nearly 18 years; and WHEREAS, in 1992, Leroy was chosen to work with the Federal Drug Enforcement Agency (DEA) to help eradicate drugs in Indian River County, in 1992, he was awarded the Certificate of Merit from Sheriff Tim Dobeck for Service Beyond the Call of Duty; and WHEREAS, in 1993, Leroy was promoted to rank of Sergeant, making him the first black law enforcement officer to hold rank of Sergeant in the history of the Indian River County Sheriffs Office and was selected to research Community Oriented Police Enforcement (COPE). In 1994, COPE was established and Leroy was awarded the Exceptional Service Award for his efforts. COPE is currently utilized in the Indian River County Sheriffs Office; and WHEREAS, in 1996, Leroy graduated from the Southern Police Institute's Command Officer Development Program; and WHEREAS, in 1998, Leroy formed the Serious Habitual Offenders for Comprehensive Action Program (SHOCAP) to bridge the gap between the residents of Gifford and the Sheriffs office. He served on the Board of Directors for the Gifford Youth Activity Center, Board of Directors for the Substance Abuse Council of Indian River County, and the Board of Directors for the United Way and The Hibiscus Children's Center; and WHEREAS, Leroy wrote the charter for the Gifford Central Little League Baseball Program and began Family Fun Day, Midnight Basketball, a Self -Defense Class for Women and a Martial Arts program for young black children in Gifford. In 1995, he received the Award for Life Saving and Grand Cordon; and WHEREAS, in 2001, Leroy was promoted to Lieutenant in the Uniform Patrol, still the highest ranking black law enforcement Jfficer in the history of the agency. Leroy was appointed to the rank of1st Lieutenant and directed the Multi -Agency Criminal Enforcement Unit (MACE) where he worked with the Florida Department of Law Enforcement (FDLE and the Federal Drug Enforcement Agency (DEA) controlling drug trafficking in Indian River County; and WHEREAS, in 2004, Leroy graduated from Barry University with a 3.6 GPA with a Bachelor of Science in Professional Administration. In 2004, Leroy was transferred to the Criminal Investigations Division where he worked tirelessly solving criminal activity against the residents of Indian River County; and WHEREAS, in 2009, Leroy was promoted to Administrative Lieutenant for the Uniform Operations Division where he implemented the Problem Oriented Policing (POP) Program and a was tasked with a multitude of other administrative duties to include managing the Traffic Unit, School Resource Unit, Crime Prevention Unit, School Crossing Guards, Community Services Unit (Volunteers), the Canine Unit and the Field Training Officer Program. In 2011, Leroy was transferred to the Sheriffs Administration Division assigned to the Internal Affairs Section where he completed high profile cases. NOW, THEREFORE, BE IT PROCLAIMED BY THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, that the Board applauds Leroy Smith's efforts on behalf of the County, and the Board wishes to express their appreciation for the 27.9 years of dedicated service he has given to Indian River County. Duly adopted this 181h day of March, 2014 BOARD OF COUNTY COMMISSIONERS INBt*tI RU/ER BOUNTY, 'L,PRIDA Bob Solari Tim Zorc JEFFREY R. SMITH, CPA, CGFO, CGMA Clerk of Circuit Court & Comptroller Finance Depai lment 1801 27th Street Vero Beach, FL 32960 TO: HONORABLE BOARD OF COUNTY COMMISSIONERS FROM: DIANE BERNARDO, FINANCE DIRECTOR THRU: JEFFREY R. SMITH, COMPTROLLER DATE: March 6, 2014 SUBJECT: APPROVAL OF WARRANTS February 28, 2014 to March 6, 2014 In compliance with Chapter 136.06, Florida Statutes, all warrants (checks and electronic payments) issued by the Board of County Commissioners are to be recorded in the Board minutes. Approval is requested for the attached list of warrants, issued by the Comptroller's office, for the time period of February 28, 2014 to March 6, 2014. Attachment: DB: MS 7 CHECK NBR 309275 309276 309277 309278 309279 309280 309281 309282 309283 309284 309285 309286 309287 309288 309289 309290 309291 309292 309293 309294 309295 309296 309297 309298 309299 309300 309301 309302 309303 309304 309305 309306 309307 309308 309309 309310 309311 309312 309313 309314 309315 309316 309317 309318 309319 309320 309321 309322 309323 309324 309325 309326 309327 309328 309329 309330 309331 309332 CHECKS W K11 1 t N CK DATE VENDOR AMOUNT 3/4/2014 FLORIDA DEPT OF ENVIRONMENTAL PROTECTION 3,000.00 3/4/2014 FLORIDA DEPT OF ENVIRONMENTAL PROTECTION 5,000.00 3/4/2014 ORANGE COUNTY HOUSING & C D 1,807.28 3/4/2014 ALL FLORIDA REALTY SERVICES INC 5,289.00 3/4/2014 GERALD T CAPAK 260.00 3/4/2014 CHERYL DOYLE 855.00 3/4/2014 VERO BEACH EDGEWOOD PLACE (305-113) 658.0Q 3/4/2014 GRACES LANDING LTD 8,850.00 3/4/2014 MICHAEL JACKOWSKI 430.00 3/4/2014 TERRY A LAWRENCE 62.00 3/4/2014 LINDSEY GARDENS APARTMENTS 10,416.00 3/4/2014 LINDSEY GARDENS APARTMENTS 1,085.00 3/4/2014 BRYAN D BLAIS 1,186.00 3/4/2014 RIVER PARK ASSOCIATES 15,662.00 3/4/2014 RICHARD C THERIEN 477.00 3/4/2014 CREATIVE CHOICE HOMES XVI LTD 3,042.00 3/4/2014 DAVID YORK 526.00 3/4/2014 ST FRANCIS MANOR OF VERO BEACH 571.00 3/4/2014 CITY OF VERO BEACH 300.00 3/4/2014 TREASURE COAST HOMELESS SERVICES 2,089.00 3/4/2014 FLORIDA POWER AND LIGHT 63.00 3/4/2014 IRC HOUSING AUTHORITY 525.00 3/4/2014 FULCHINI ENTERPRISES INC 284.00 3/4/2014 VENETIAN APARTMENTS OF VERO BEACH 871.00 3/4/2014 HERMOSA PROPERTIES LLC 301.00 3/4/2014 PINNACLE GROVE LTD 6,097.00 3/4/2014 VERO CLUB PARTNERS LTD 16,543.00 3/4/2014 CRAIG MERRILL 1,462.00 3/4/2014 CHRISTINE SALTER 511.00 3/4/2014 HAGGERTY FAMILY LTD 303.00 3/4/2014 THE PALMS AT VERO BEACH 11,714.00 3/4/2014 THE PALMS AT VERO BEACH 3,512.00 3/4/2014 FELLSMERE COMM ENRICHMENT PROGRAM INC 83.00 3/4/2014 HENRY O SPEIGHT 522.00 3/4/2014 DAVID CONDON 590.00 3/4/2014 HILARY MCIVOR 550.00 3/4/2014 PAULA LANE 409.00. 3/4/2014 JOHN A CAPPELLO 418.00 3/4/2014 TCG SONRISE 11 LLC 427.00 3/4/2014 PELICAN ISLES LP 4,414.00 3/4/2014 PELICAN ISLES LP 1,072.00 3/4/2014 SUNCOAST REALTY & RENTAL MGMT LLC 7,122.00 3/4/2014 OAK RIVER PROPERTIES INC 783.00 3/4/2014 LAKELAND HOUSING AUTHORITY 280.76 3/4/2014 MARILYN LEWIS 416.00 3/4/2014 MICHAEL KANNER 619.00 3/4/2014 AD & 1N SERVICES INC 485.00 3/4/2014 RICHARD JOHN KELLER 621.00, 3/4/2014 ADINA GOLDMAN 464.00'. 3/4/2014 INDIAN RIVER RDA LP 315.00'. 3/4/2014 GEORGE THUYNS 607.00'. 3/4/2014 LAZY J LLC 399.00, 3/4/2014 SYLVIA MCNEILL 243.00 3/4/2014 SKOKIE HOLDINGS INC 750.00 3/4/2014 LILIAN N BEUTTELL 441.00 3/4/2014 ROGER WINSLOW 500.00 3/4/2014 TAMMY MEEKS 690.00, 3/4/2014 VINCENT PILEGGI 449.00. 8 CHECK NBR 309333 309334 309335 309336 309337 309338 309339 309340 309341 309342 309343 309344 309345 309346 309347 309348 309349 309350 309351 309352 309353 309354 309355 309356 309357 309358 309359 309360 309361 309362 309363 309364 309365 309366 309367 309368 309369 309370 309371 309372 309373 309374 309375 309376 309377 309378 309379 309380 309381 309382 309383 309384 309385 309386 309387 309388 309389 309390 309391 309392 CK DATE VENDOR AMOUNT 3/4/2014 OSLO VALLEY PROPERTIES INC 737.00 3/4/2014 VICKY L STANLEY 797.00 3/4/2014 CORY J HOWELL 321.00 3/4/2014 CHOICE RENTALS INC 825.00 3/4/2014 WILLIAM JAMES STANGANELLI 394.00 3/4/2014 THE CHARLES F FOWLER 1996 CHARITABLE UNITRUS 793.00 3/4/2014 OSCEOLA COUNTY SECTION 8 636.76 3/4/2014 WYNN OWLE 569.00 3/4/2014 WILLIAM NEUWIRTH 633.00 3/4/2014 ANTHONY ARROYO 301.00 3/4/2014 BRIGITTE BALL 532.00 3/4/2014 AHS HOLDINGS GROUP LLC 4,385.00 3/4/2014 COUNTY OF VOLUSIA HVC PROGRAM 638.76 3/4/2014 YVONNE KOUTSOFIOS 388.00 3/4/2014 ALAN R TOKAR 739.00 3/4/2014 VILLAS OF VERO BEACH 486.00 3/4/2014 BRIAN E GALLAGHER 500.00 3/4/2014 MANUEL V CAMACHO SR LLC 728.00 3/4/2014 HOUSING AUTHORITY 657.76 3/4/2014 ALCURT VERO BEACH LLC 5,676.00 3/4/2014 STEPHANIE WATCHEK FOUNTAIN ESTATE 273.00 3/4/2014 FRANKLIN TODD & DEANA MARCHANT 539.00 3/4/2014 MICHAEL STILES 485.00 3/4/2014 BLTREJV3 PALM BEACH LLC 1,175.00 3/4/2014 CARROLL CAUDILL JR 483.00 3/4/2014 LINDA KAY SHORT 442.00 3/4/2014 VIOLET A LINDO 750.00 3/4/2014 RACHEL G SIDMAN 465.00 3/4/2014 SCOT WILKE 647.00 3/4/2014 MARK BAER 1,058.00 3/4/2014 CHERYL DOYLE 377.00 3/4/2014 GRACES LANDING LTD 1,335.00 3/4/2014 LINDSEY GARDENS APARTMENTS 1,124.00 3/4/2014 RIVER PARK ASSOCIATES 306.00 3/4/2014 CREATIVE CHOICE HOMES XVI LTD 990.00 3/4/2014 TREASURE COAST HOMELESS SERVICES 383.00 3/4/2014 PINNACLE GROVE LTD 630.00 3/4/2014 VERO CLUB PARTNERS LTD 2,413.00 3/4/2014 THE PALMS AT VERO BEACH 2,208.00 3/4/2014 PELICAN ISLES LP 1,264.00 3/4/2014 GHOLAMREZA TORKAMAN 739.00 3/4/2014 INDIAN RIVER RDA LP 484.00 3/4/2014 AHS HOLDINGS GROUP LLC 1,339.00 3/4/2014 DANIEL CORY MARTIN 1,035.00 3/4/2014 ALCURT VERO BEACH LLC 3,537.00 3/4/2014 WANELL DONNELLI 436.00 3/6/2014 COASTAL DOORS INC 610.00 3/6/2014 PORT CONSOLIDATED INC 143,950.05', 3/6/2014 JORDAN MOWER INC 1,223.79 3/6/2014 ROBINSON EQUIPMENT COMPANY INC 642.00' 3/6/2014 TEN -8 FIRE EQUIPMENT INC 6,468.17' 3/6/2014 RANGER CONSTRUCTION IND INC 55,457.45', 3/6/2014 FISHER SCIENTIFIC COMPANY LLC 43.56 3/6/2014 COPYCOINC 1,215.15'. 3/6/2014 AT&T WIRELESS 338.95 3/6/2014 DATA FLOW SYSTEMS INC 704.00 3/6/2014 COLD AIR DISTRIBUTORS WAREHOUSE 216.77 3/6/2014 KELLY TRACTOR CO 352.74 3/6/2014 GENES AUTO GLASS INC 240.00 3/6/2014 AMERICAS EAGLE PROPANE LP 3,490.79' 9 CHECK NBR 309393 309394 309395 309396 309397 309398 309399 309400 309401 309402 309403 309404 309405 309406 309407 309408 309409 309410 309411 309412 309413 309414 309415 309416 309417 309418 309419 309420 309421 309422 309423 309424 309425 309426 309427 309428 309429 309430 309431 309432 309433 309434 309435 309436 309437 309438 309439 309440 309441 309442 309443 309444 309445 309446 309447 309448 309449 309450 309451 309452 CK DATE VENDOR 3/6/2014 DAILY COURIER SERVICE 3/6/2014 GAYLORD BROTHERS INC 3/6/2014 HACH CO 3/6/2014 H B S INC 3/6/2014 DEEP SIX DIVE SHOP INC 3/6/2014 RELIABLE SEPTIC AND SERVICE 3/6/2014 HD SUPPLY WATERWORKS, LTD 3/6/2014 BOUND TREE MEDICAL LLC 3/6/2014 SCHULKE BITTLE & STODDARD LLC 3/6/2014 EGP INC 3/6/2014 VERO INDUSTRIAL SUPPLY INC 3/6/2014 DIVE RESCUE INTERNATIONAL INC 3/6/2014 EXPRESS REEL GRINDING INC 3/6/2014 FIRESTONE COMPLETE AUTO CARE 3/6/2014 ECOLOGICAL ASSOCIATES INC 3/6/2014 ARMFIELD WAGNER APPRAISAL AND RESEARCH INC 3/6/2014 PHILIP VANVYNCKT 3/6/2014 DELL MARKETING LP 3/6/2014 GENERAL PART INC 3/6/2014 GOODYEAR AUTO SERVICE CENTER 3/6/2014 BLAKESLEE SERVICES INC 3/6/2014 BAKER & TAYLOR INC 3/6/2014 MIDWEST TAPE LLC 3/6/2014 NORTHERN SAFETY CO INC 3/6/2014 BASS CARLTON SOD INC 3/6/2014 K & M ELECTRIC SUPPLY 3/6/2014 BAKER DISTRIBUTING CO LLC 3/6/2014 PALM TRUCK CENTERS INC 3/6/2014 PENWORTHY COMPANY 3/6/2014 RELIABLE POLY JOHN 3/6/2014 DLT SOLUTIONS LLC 3/6/2014 SUNSHINE REHABILATION CENTER OF IRC INC 3/6/2014 SUMMIT CONSTRUCTION MANAGEMENT INC 3/6/2014 INDIAN RIVER COUNTY HEALTH DEPT 3/6/2014 CITY OF VERO BEACH 3/6/2014 COMPBENEFITS COMPANY 3/6/2014 COLONIAL LIFE & ACCIDENT INS CO 3/6/2014 AMERICAN FAMILY LIFE ASSURANCE CO 3/6/2014 INDIAN RIVERALL FAB INC 3/6/2014 FLORIDA EAST COAST RAILWAY LLC 3/6/2014 JANITORIAL DEPOT OF AMERICA INC 3/6/2014 PUBLIX SUPERMARKETS 3/6/2014 ARTHUR J GALLAGHER RISK MGMT SERVICES 3/6/2014 WAL MART STORES EAST LP 3/6/2014 TOTAL TRUCK PARTS INC 3/6/2014 GEOSYNTEC CONSULTANTS INC 3/6/2014 INDIAN RIVER HABITAT 3/6/2014 IRC CHAMBER OF COMMERCE 3/6/2014 CENTRAL A/C & REFRIGERATION SUPPLY 3/6/2014 DUNKELBERGER ENGINEERING & TESTING 3/6/2014 DON LAWLESS 3/6/2014 CALLAWAY GOLF SALES COMPANY 3/6/2014 FLORIDA POWER AND LIGHT 3/6/2014 FLORIDA POWER AND LIGHT 3/6/2014 FLORIDA POWER AND LIGHT 3/6/2014 INDIAN RIVER COUNTY TAX COLLECTOR 3/6/2014 NIKE USA INC 3/6/2014 GIFFORD YOUTH ACTIVITY CENTER INC 3/6/2014 JOSEPH A BAIRD 3/6/2014 TREASURE COAST SPORTS COMMISSION INC AMOUNT 1,042.00 883.54 1,924.35 701.00 3,627.66 690.00 1,185.47 185.82 9,073.89 70.00 435.23 631.9') 704.00 1,213.75 23,650.64 1,500.00 650.00 22,431.5 1,096.55 19.95 710.00 1,41 1.64 960.45 253.96 48.00 908.57 763.49 298.81 2,207.86 172.42 2,189.84 15.00 20,059.42 132.20 62,596.90 194.28 84.72 15,221.49 1,033.19 13,047.72 2,810.47 14.95 2,200.24 485.18 1,046.27 9,279.29 1,931.78 14,597.88 1,292.95 184.00 120.00 315.32 14,233.37 1,411.77 1,116.30 129.10 1,356.00 6,483.61 898.37 2,250.00 3 10 CHECK NBR 309453 309454 309455 309456 309457 309458 309459 309460 309461 309462 309463 309464 309465 309466 309467 309468 309469 309470 309471 309472 309473 309474 309475 309476 309477 309478 309479 309480 309481 309482 309483 309484 309485 309486 309487 309488 309489 309490 309491 309492 309493 309494 309495 309496 309497 309498 309499 309500 309501 309502 309503 309504 309505 309506 309507 309508 309509 309510 309511 309512 CK DATE VENDOR 3/6/2014 GERALD A YOUNG SR 3/6/2014 PITNEY BOWES INC 3/6/2014 ALAN C KAUFFMANN 3/6/2014 G K ENVIRONMENTAL INC 3/6/2014 GOVERNORS HURRICANE CONFERENCE 3/6/2014 COMCAST 3/6/2014 COMCAST 3/6/2014 BANK OF NEW YORK 3/6/2014 ADVANCED XEROGRAPHICS IMAGING 3/6/2014 IDEA GARDEN ADVERTISING 3/6/2014 C & C ELECTRIC WORKS INC 3/6/2014 JAMES WILLIAM OOLEY 3/6/2014 BROWN CONTRACTORS INC 3/6/2014 RUSSELL PAYNE INC 3/6/2014 CELICO PARTNERSHIP 3/6/2014 ALLSTATE 3/6/2014 CINTAS CORPORATION NO 2 3/6/2014 MUTUAL OF OMAHA 3/6/2014 JOHNS EASTERN COMPANY INC 3/6/2014 COPYTRONICS INC 3/6/2014 MCMAHON ASSOCIATES INC 3/6/2014 SMITHS DETECTION INC 3/6/2014 GARY L EMBREY 3/6/2014 LARRY STEPHEN FAISON 3/6/2014 LARRY STEPHENS 3/6/2014 JOHN DEERE LANDSCAPES 3/6/2014 JOSE RIVERA 3/6/2014 CAROLE J MADIGAN 3/6/2014 DANE PFARR 3/6/2014 ARDAMAN & ASSOCIATES INC 3/6/2014 METRO FIRE PROTECTION SERVICES INC 3/6/2014 CONSOLIDATED ELECTRICAL DISTRIBUTORS INC 3/6/2014 KENNY CAMPBELL JR 3/6/2014 D&S ENTERPRISES OF VERO BCH LLC 3/6/2014 DELROY MONTAGUE 3/6/2014 PETER OBRYAN 3/6/2014 JOHNNY B SMITH 3/6/2014 MUNICIPAL WATER WORKS INC 3/6/2014 DANE MACDONALD 3/6/2014 GLOBALSTAR USA 3/6/2014 CHARLES A WALKER 3/6/2014 THOR GUARD INC 3/6/2014 CEMEX 3/6/2014 KROHNE INC 3/6/2014 BRIAN FREEMAN 3/6/2014 MARY H BABCOCK 3/6/2014 DANIEL IOFFREDO 3/6/2014 BENNETT AUTO SUPPLY INC 3/6/2014 K'S COMMERCIAL CLEANING 3/6/2014 DAVID L HANCOCK 3/6/2014 SANDYARACENA 3/6/2014 LARIAT ENTERPRISES INC 3/6/2014 ALMM LLC 3/6/2014 MELVIN BUSH CONSTRUCTION INC 3/6/2014 WOERNER DEVELOPMENT INC 3/6/2014 DYNAMIC EQUIPMENT AND SYSTEMS INC 3/6/2014 STERLING WATER TECHNOLOGIES LLC 3/6/2014 KEMPER BUSINESS SYSTEMS 3/6/2014 BOULEVARD TIRE CENTER 3/6/2014 STEVEN A ABBOND AMOUNT 90.00 165.00 160.00 4,284.00 200.00 69.95 113.14 1,100.00 1,235.89 150.00 280.00 60.00 6,228.00 2,140.79 120.13 603.38 424.1'2 6,430.72 7,080.49 2,952.82 14,520.00 2,607.06 60.00 60.00 72.00 96.84 60.09 984.09 60.09 5,952.09 105.00 1,339.56 120.00 35.89 400.00 139.70 100.00 57,094.04 90.00 119.40 40.09 1,935.00 682.51 1,780.28 48.06 2,035.25 40.00 415.44 875.09 762.59 100.00 530.7 400.0 22,475.6 320.00 3,208.00 3,696.00 17.40 2,868.51 40.00 11 CHECK NBR 309513 309514 309515 309516 309517 309518 309519 309520 309521 309522 309523 309524 309525 309526 309527 309528 309529 309530 309531 309532 309533 309534 309535 309536 309537 309538 309539 309540 309541 309542 309543 309544 309545 309546 309547 309548 Grand Total: CK DATE VENDOR 3/6/2014 TC XPERIENCE GUIDE 3/6/2014 SAFETY SCHELL CORPORATION 3/6/2014 FLORIDA COMBINED 3/6/2014 FLORIDA COMBINED 3/6/2014 DELRAY MOTORS 3/6/2014 RAYMOND J DUCHEMIN 3/6/2014 KEITH GROCHOLL 3/6/2014 GENERAL CHEMICAL PERFORMANCE LLC 3/6/2014 MIKE SCHAEFFER 3/6/2014 REHMANN GROUP LLC 3/6/2014 TIM ZORC 3/6/2014 INDUSCO ENVIRONMENTAL INC 3/6/2014 LOWES HOME CENTERS INC 3/6/2014 LABOR READY SOUTHEAST INC 3/6/2014 COASTAL PLANNING & ENGINEERING 3/6/2014 CARDINAL HEALTH 110 INC 3/6/2014 EMC DIVERS INC 3/6/2014 ALEX MIKLO 3/6/2014 AGN SPORTS LLC 3/6/2014 SOUTHERN SEWER EQUIPMENT SALES 3/6/2014 TREASURE COAST TURF INC 3/6/2014 AMERICAN SIGN RECOVERY INC 3/6/2014 JS TARGETS 3/6/2014 MICHAEL YOUNG 3/6/2014 BIRCHWOOD CASEY LLC 3/6/2014 ASW LLC 3/6/2014 JEFF'S TRACTOR SERVICE 3/6/2014 ALEXIS THOMAS 3/6/2014 MALLIA INVESTMENTS LLC 3/6/2014 ERIC N & KAREN E JOHNSON 3/6/2014 COURSE TRENDS INC 3/6/2014 JOANNE NAUMANN 3/6/2014 TED KWARCHAK 3/6/2014 MARRERO TEAM.COM 3/6/2014 MARRERO TEAM.COM 3/6/2014 MARRERO TEAM.COM AMOUNT 79.00 3,614.77 8,209.96 14,105.12 80.32 120.00 40.00 5,108.77 1,882.39 9,865.00 24.46 81,800.00 1,352.31 21,567.36 33,559.516 1,125.16 6,780.02 60.00 150.00 206,108.811 1,595.09 1,196.70 1,372.14 40.0 4,245.0) 7,199.10 7,462.7$ 15.13 500.00 9,039.00 900.00 219.00 28.80 31.54 73.58 80.69 1,234,017.26 5 12 TRANS. NBR 1003552 1003553 1003554 1003555 1003556 1003557 1003558 1003559 1003560 1003561 1003562 1003563 1003564 1003565 1003566 1003567 1003568 1003569 1003570 1003571 1003572 1003573 1003574 1003575 1003576 1003577 1003578 1003579 1003580 1003581 1003582 1003583 1003584 1003585 1003586 1003587 1003588 1003589 1003590 1003591 1003592 1003593 1003594 1003595 1003596 1003597 1003598 1003599 1003600 1003601 1003602 1003603 1003604 1003605 1003606 1003607 1003608 1003609 ELE(JI RUNIC PAY MEN I - V ISA CARD DATE VENDOR 2/27/2014 AT&T 2/27/2014 OFFICE DEPOT BSD CUSTOMER SVC 2/27/2014 WASTE MANAGEMENT INC 2/27/2014 WHEELABRATOR RIDGE ENERGY INC 2/27/2014 EVERGLADES FARM EQUIPMENT CO INC 2/27/2014 HENRY SCHEIN INC 2/27/2014 NORTH SOUTH SUPPLY INC 2/27/2014 INDIAN RIVER BATTERY 2/27/2014 MIKES GARAGE & WRECKER SERVICE INC 2/27/2014 MEEKS PLUMBING INC 2/27/2014 ALLIED UNIVERSAL CORP 2/27/2014 HOMELAND IRRIGATION 2/27/2014 THE EXPEDITER 2/27/2014 FERGUSON ENTERPRISES INC 2/27/2014 PRIDE ENTERPRISES 2/27/2014 MIDWEST MOTOR SUPPLY CO 2/27/2014 POLYDYNE INC 2/27/2014 FLUID CONTROL SPECIALTIES INC 2/27/2014 L&L DISTRIBUTORS 2/27/2014 S & S AUTO PARTS 2/27/2014 HYDRA SERVICE (S) INC 2/27/2014 SAFETY ZONE SPECIALISTS INC 2/27/2014 HORIZON DISTRIBUTORS INC 2/28/2014 REPUBLIC SERVICES OF FLORIDA 2/28/2014 REPUBLIC SERVICES OF FLORIDA 2/28/2014 REPUBLIC SERVICES OF FLORIDA 2/28/2014 REPUBLIC SERVICES OF FLORIDA 2/28/2014 REPUBLIC SERVICES OF FLORIDA 2/28/2014 REPUBLIC SERVICES OF FLORIDA 2/28/2014 REPUBLIC SERVICES OF FLORIDA 2/28/2014 REPUBLIC SERVICES OF FLORIDA 2/28/2014 REPUBLIC SERVICES OF FLORIDA 2/28/2014 REPUBLIC SERVICES OF FLORIDA 3/4/2014 ARAMARK UNIFORM & CAREER APPAREL LLC 3/5/2014 EVERGLADES FARM EQUIPMENT CO INC 3/5/2014 SAFETY PRODUCTS INC 3/5/2014 INDIAN RIVER BATTERY 3/5/2014 DAVIDSON TITLES INC 3/5/2014 MIKES GARAGE & WRECKER SERVICE INC 3/5/2014 RECORDED BOOKS LLC 3/5/2014 ARAMARK UNIFORM & CAREER APPAREL LLC 3/5/2014 SOUTHERN COMPUTER WAREHOUSE 3/5/2014 SVI SYSTEMS INC 3/5/2014 COMMUNITY ASPHALT CORP 3/5/2014 COMO OIL COMPANY OF FLORIDA 3/5/2014 STRYKER SALES CORP 3/5/2014 MIDWEST MOTOR SUPPLY CO 3/5/2014 RECHTIEN INTERNATIONAL TRUCKS 3/5/2014 SYNAGRO-WWT INC 3/5/2014 CAPITAL OFFICE PRODUCTS 3/5/2014 CUMMINS POWER SOUTH LLC 3/5/2014 AUTO PARTNERS LLC 3/5/2014 S & S AUTO PARTS 3/5/2014 WRIGHT FASTENER COMPANY LLC 3/6/2014 PARKS RENTAL & SALES INC 3/6/2014 SAFETY PRODUCTS INC 3/6/2014 REPUBLIC SERVICES OF FLORIDA 3/6/2014 APPLE INDUSTRIAL SUPPLY CO AMOUNT 1,539.71 1,594.85 2,993.02 8,754.20 562.30 160.80 207.80 249.00 120.00 438.25 11,512.58 53.02, 109.19 10,079.26 3,100.00 436.00 2,576.00 3,159.00 147.85 316.35 1,999.70 2,852.64 100.72 11,580.63 29.59 29.61 33,913.52 2,306.57 120, 924.41 120,924.40 102,671.56 102,671.58 18,837.50 621.10 285.82 116.48 154.80 51.35 880.00 280.20 31.25 6,324.75 300.00 734.40 1,402.49 1,260.60 598.93 361.18 69,307.64 970.70 10,585.12 153.39 254.53 209.00 60.00 545.70 318.00 933.92 1 13 TRANS. NBR DATE VENDOR 1003610 3/6/2014 ABCO GARAGE DOOR CO INC 1003611 3/6/2014 ALLIED UNIVERSAL CORP 1003612 3/6/2014 HOMELAND IRRIGATION 1003613 3/6/2014 RECORDED BOOKS LLC 1003614 3/6/2014 JOHN DEERE COMPANY 1003615 3/6/2014 DEERE & COMPANY 1003616 3/6/2014 FERGUSON ENTERPRISES INC 1003617 3/6/2014 SHRIEVE CHEMICAL CO 1003618 3/6/2014 HYDRA SERVICE (S) INC 1003619 3/6/2014 HORIZON DISTRIBUTORS INC Grand Total: AMOUN 198.4 2,601.6 18.5 82.2 4,463.0 1,347.7 10,432.0 3,023.8 5,870.3 357.0 692,087.6 14 TRANS NBR 2863 2864 2865 2866 2867 2868 2869 2870 2871 2872 2873 2874 2875 2876 2877 2878 2879 2880 2881 2882 2883 2884 2885 Grand Total: BLEU 1 KUN1L PAY 1v1E1N 1 - W 11-cr or, Auri DATE 2/28/2014 2/28/2014 2/28/2014 2/28/2014 2/28/2014 2/28/2014 2/28/2014 2/28/2014 2/28/2014 2/28/2014 2/28/2014 2/28/2014 2/28/2014 2/28/2014 2/28/2014 2/28/2014 3/3/2014 3/3/2014 3/3/2014 3/4/2014 3/5/2014 3/6/2014 3/6/2014 VENDOR ICMA RET CORP FL SDU NATIONWIDE SOLUTIONS RETIREMENT ICMA RETIREMENT CORPORATION IRC FIRE FIGHTERS ASSOC NACO/SOUTHEAST FLORIDA LEAGUE OF CITIES, INC JMC SERVICES INC KIMLEY HORN & ASSOC INC CDM SMITH INC BANK OF NEW YORK BANK OF NEW YORK CLERK OF CIRCUIT COURT AMOUN 1,925.0 8,094.1 302.9 10, 724.5 6,150.0 19, 802.3 4,609.8 42,538.5 7,208.0 1,188.2 568,400.0 400,325.0 75,190.0 INDIAN RIVER COUNTY SUPERVISOR OF ELECTIONS 73,604.7 INDIAN RIVER COUNTY SHERIFF 3,119,831.7 ALBERTELLI LAW BENEFITS WORKSHOP IRS -PAYROLL TAXES AGENCY FOR HEALTH CARE ADMIN INDIAN RIVER COUNTY FL RETIREMENT SYSTEM SENIOR RESOURCE ASSOCIATION INDIAN RIVER COUNTY TAX COLLECTOR 77,958.1 5,997.3 350,077.0 13,173.8 215,795.3 385,545.2 284,660.2 361.0 5,673,463.4 1 15 JEFFREY R. SMITH, CPA, CGFO, CGMA Clerk of Circuit Court & Comptroller 1801 27th Street Vero Beach, FL 32960 Telephone: (772) 226-1205 TO: The Honorable Members of the Board of County Commissioners THROUGH: Jeffrey R. Smith, Clerk of the Circuit Court and Comptrolle FROM: DATE: SUBJECT: Diane Bernardo, Finance Director March 12, 2014 Approval of Annual Financial Report by County Commissioners (Consent Agenda Item) AND Notice of CAFR (Comprehensive Annual Financial Report) Comple ion Section 218.32, Florida Statutes, requires that each unit of local government submit a financial report covering the operations during the previous fiscal year. Attached to this agenda is the report, which must be submitted within 45 days after the completion of the audit report. The Indian River County Local Government Annual Financial Report for fis 2012-2013 has been prepared and is ready to be submitted to the State of Department of Financial Services in Tallahassee. The report is to be signed by tl Financial Officer, Jeffrey R. Smith, and the Chairman of the Board of Commissioners. In addition, we are presenting the CAFR to the Board for approval. This CAFR available on the County's (ircgov.com) and the Clerk's (clerk.indian-river.org) w Questions regarding the CAFR should be directed to the Finance Department 1945. al year lorida, e Chief County will be bsites. t 226 - Recommendation We respectfully request the Board of County Commissioners to authorize the C airman to sign the County's Local Government Annual Financial Report and accept the C R as presented for fiscal year 2012-2013. 16 Unit Information AFR Details Unit ID: 100031 Unit Name: Indian River Original AFR AFR Status: In Process Unit Dependency: Unit Status: Active AFR Received Date: Audit Received Date: Contact Information Submission Type: Name: Mrs. Diane Bernardo Title: Finance Director Debt Information Phone: (772) 226-1205 Long -Term Debt: $93,919,874 Audit Information Was an audit performed? Yes Location Information Name: Hon. Jeffrey R. Smith Title: Clerk of Circuit Court and Comptroller Phone: (772) 226-1205 Fax: (772) 770-5331 CO M M O O co N CO a)J u_ ( t w U y N m O O` Q CO 0> Audit Performed Date: 3/7/2014 Certification Auditor Name: Rehmann Chairman/Elected Official 0 -o 0 ( z 0 CO c u O } .0 U C. 2 Zc m N b .E 0 E y O N a > E a o co Z hU X X c N a) .c c•-• 0 w N 0 (`• co 2 Ci) '00 N , w ea 0 s c > LL co .0 C a _. N c a w „....i... 0 C O tLL O E O aJ -a 0 U a) a) (O UO o 0) N t 7 w c N o ^aN '1'. E O ci,0 W0 Zr- .c ca- CL O 0( to t e 0 C > :c2: 0 0 E 0 a) N U N 0 •D a (n 0 CD o E 6 a c N c U 5- d 0... nom m x i U C a) L1.1 > c O > L-. = 0 0 c O >-0 2 LL O a) 0 vi O U a) 7 O C co 13 c o } 0 c O _O _ Q Q a Tuesday, February 25, 2014 rn 0 0 0 0) O 0- 17 17 .0 CO M CO CO (0 M O O CD N N. M N. M CD N 0( 1- CO V O 0 N CO CO N. (0 r M() O V 0) (0 M () COCO N CD '- N (O M CD 0 CO CO 0 f` N CO 'Q t` _ (O CO^ CO 0 tO O 0 V CO CO CO CD CO ▪ V CO O 0) N W N. N. 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V CO- 1100 N 0 V n C U (0 2 N E 0)• — E E E, O a 0) 0) c c .(0 t CO L CU 0 0) 22 0 C 0 re lU N 2 C 0 p O C/) x CD Cl) N N () CO O N ED. M 0 o M 0 MCD M M U Tuesday, February 25, 2014 18 la cj- in 0)M CD 0) • Cr N r r' C (O 0) C r (D (O O O 0) N(O r C C CO C C CO M CO r CO (Or N N N - N O CO (VO(0CO 0) CO C 0() C N CO 0) 0) NMn0MO) r O O M 0) M CO (0 0) (0 (0 O (0 C r Cr) M O CO Cr 0) Cr) (ri(0 O N D NO O 0 C - co- M M N rC .-Ni.O(n co r C O 0 N O) NO d' CO (p_OOMa0 0 0) V 0 M co- Or M O O O C p N N r MN N N .- N O N 6 N c E� 0 V r 0 w d A C �t o N (n N O CO CO (0 0)CO OC C.F. D D O N O. (O N OL. 0 (0 N c N a0 (.j W N 0 d d d 0 0 z n N N M 0 ('� co N N A c V. co- r0 (D O 0) N. r M r N coq 0 0 0 u 8 N r C (p m (0 ) O O O) N O N Cr) CO N N ▪ M N • (O r 0 `Cr M 0) 1.--0) Cr) O ((DD 0) r M O CO 0 N N N (CO N V O C Nr; 0 U 0 C W 0 M 0 J O V C E a) _N H 0 — (n 0 • (n c O 26' W 0 0. co m N(n y 00 to d LL A O 11 N 0 d li 0 0 G lO L C a .. 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O 0 0 0 0 0 0 0 0 0 0 0 0 O O O 0 0 0 'E E 0 0 L L g J � J ` ` U O (O (O (A (/) V7 (O (O (O (/� (� (O (O U U U (/) U U U N J J O O p O O O O O O.N 0 0 0 U H F- � -7 ' d a U N O) O O C 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Y 0 0 0 a O O O O O O O O O N (O O O0 001 _O O O O O O O O 0 O O O N M .0) N M Cr)N N N M 0 0 0 0 0 N ((7 N (00 () (2O E N M (O (O N M (O (D C (. O) O) N (O O M M M M a (.O C z.: -, N N N M M r r (O e0 aO '0 N N N 0 C C (O (O (CO (0N (0 v r v m M (`O co < co M M (C' (CO ((0) (0) M CC') M PC] n) (Cr) M M M () M (Ch m coCM Cr)CCO LL co co M LL co co co co co ()) MC coC(C+) (0) coC(0) (C+) C C C 0 C C C C 0 N m D) N (D r C C 00 C CO M C M N O 0) (D C N (C') 0 (O CO 0 OCO aN M CO (O 0) M CO r C C M • (0) C O (0 W ( N O) M 0)) (D W N- C0 Cr) 0 0 (0 C (O CO r N N N- r r 00 (O N N N N au M M M M m C C C C o- ar N N N N N.- W 0) N CO CO C N N 01 cN7 (0 .mp N V O Cr) E ED (` 0 L 0 LL J co Ey LL Q J c 0 0 > J 7 (n M C O N N M 0) O O M CO 01 Tuesday, February 25, 2014 0) 0 M v rn 0 Cl 19 Permanent 8 d A � CA 1 O 0) n V n .- V ('") (0 V N 0 st V' n (0 0) 'C f7 V O (0 0 CO V (0 n N N t7 h 0)0 CO 00 0) OD O (0 N O Cr;r 0 M 0) 0 d. ((0 N ((00 0)0) (0 M .- V R O CO (p (0 (`') O (0 N • M Cr N CO 05 n a 01 r 0) m N CO CO n OR O 0 0) (+; (n co M 0 N N O an 0) N n (0 0) 0 V n (0 (n .- (v) V) (0 O O co N CO O) (o N- n 0 R,.- 0 CD- N n C) .- CO (0 n `7 N 0) n m 7 0 O CO CO N CO C7 O (0 C) (0 (n C') CO V n (0 O) C') d- N C7 (0 (0 V C C7 CI CO M N (0 C CO 0 CO O ( .(a 0 eN N n O) (O (h ' V' (0 M M (0 .- N. N N (0 CO N n 0 (0 0) 0 N (0 CI n (D 0 n 00 0 (v (0 (0 0) (D n 0 R N (0 0 (n 7.113 O O 0 N CI 0 (v ' N N m o c N h n d M r W 0) 'O E 2 c) o o 0 m1- ,c2 c 0) 0 o d O 'o a ° CO CO c J N .6'.-. 0 0 o c o >, o)) a > EE a o N ] m N N c . w0- U E N O N (n 0 0 O ww E -o a (n 12 _?_ N N° O U O « QC N 2 H Q O CC > Q W > .0. 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C c C C C C C C C C O O O O O O 0 0 0 O O a) O O O .= O O O ` O CO '� O O O O O O O O _ .l0 ) N y N la (0 0 al 0 N ] N (00 (` Z (` (` (0 U(0 (0 W a O N y 0 0 0 (0 0 (0 ((00 .71-3 y d a V) 0 N N N -`-g U 0 N T4'. 4) N y N U N N N d a N N N 0) N O .‘-''C'-' S. O a 0 C C C C C C C C C C C C ; C C C >. >. a 0 C C C C C C C C E E E E E E r E E E E E E E E E E E E E E E E E E E C C v v v v v v 0 v v v v v v 0 v 0 > > �' v v v v -O v v a) a) ¢ Q Q Q < Q 0< Q Q Q Q < Q < Q U 0 m 5¢ ¢ ¢ Q Q Q¢ < • a 0 E v r C r 'C U r C C C C r 'J r '0= r (/1 (n C C r C r r r t a m > > > > = > > = = v = = = v > > J J > = > > > > > 7 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o Q o 0 0 0) 0 0.0 0 0 0 0 0 U) c c U U U U U 020 U U U U U U c U U 0<<0 0 yO 0 0 0 0 0 N 0 0 0 0 0 O U O O O m O O O O O O O O J -"6 C'5 'Nairto i �U Y Y Y Y . Y Y x Y v Y Y E Y Y .)[ v C U - V Y Y aY Y • Y Y Y Y o= j j N d 0) 0) d a) N N 0) 0) 0) a) j a1 01 0 O p > 0) 0) w 0) 0) a) m a) d • -� �U OoO U U(nU OU 0w0 0 U 0 ,0 0' U U(n8 U U a 00 00)0 OoO OOoO C . . 0 , a) . . 0 . 0) . . . 0 , 0 , . . 0 . 0) . . . 0 . 0 . , , . . , 0 . 0 , 0 . 0 , . . a) . 2 0 0 0 08020>,08020 0 0 8 0 c 0 T O 0 V O C 0 >, 0 O V 0 C O c) 0 0 0 o V c,.i O V O C 0 >, 0 0 2 0 C N _ r . N .- .- •- a) O) co .- .- (') N t0 (0 CO O.) a, (O 1- o3 .- m .- •- NO (7 y 0 (0 01 a) (D 0 u 0) co'Zvav vZv0. ai44av 1'4Zvav 64Zvaa . .- v a<0 <0 <0Z4av vvav 0 0 0 0) .- X, O() a) )') X (') V (O O N X (0 O (D -,n,°' n 0) ^ X 1` 3 CO 0) 0 0) X 0) .- N 0 N (0...4 O V X V O (D co X co Q CO (D (O (o0)O W <00(O(n(D W (D (D (OQ)(O W (00(D¢ co CO )0 W O0 (0 (0<0(O W co 1-. � r n n0) 0 r-- CO 1` W n0 1� r W I-- Cr Grand Total Tuesday, February 25, 2014 23 Tuesday, February 25, 2014 24 N w+ 0 co 1.6 O C, ) CD Lri X b9W 1!) 0 0 YJ o N al M N i !a C (0 0 d (0 co I— �y N x - N p Ea 69 0. i 4- 0 E 0 O O • a a) a) • iY m • az E E a a` c c a G) Cl) a G c a)' a m co - Tuesday, February 25, 2014 25 CONSENT INDIAN RIVER COUNTY, FLORIDA MEMORANDUM TO: Honorable Board of County Commissioners THROUGH: Joseph A. Baird, Administrator THROUGH: FROM: DATE: John King, Director Department of Emer rvices Brian S. Burkeen, Assistant Chief Department of Emergency Services March 6, 2014 SUBJECT: Approval of Renewal for a Class "A" Certificate of Public Conven_ence and Necessity for Indian River Shores Department of Public Safety It is respectfully requested that the information contained herein be given formal considerat on by the Board of County Commissioners at the next scheduled meeting. DESCRIPTION: On March 13, 2013, the Indian River County Board of County Commissioners approved a renewal of Class "A" Certificate of Public Convenience and Necessity for Indian River Shores Department of Public Safety to provide BLS/ALS Emergency Medical Services originating within Indian River Shores. This certificate was necessary in order to comply with Indian River Code of Laws and Ordinances as specified in Chapter 304. The certificate was approved and renewed for a period of two (2) years and will expire April 15, 2014. The Indian River County Code provides for routine renewal of the EMS Certificate of Public Convenience and Necessity on an application by the certificate holder. This can be accomplished without a public hearing if the Board has no reason to believe that the public health, safety, and welfare require it. Staff submits that there is no reason to hold a public hearing and absent that requirement, the Board is requested to renew the certificate. An application for the renewal of the Class "A" certificate has been submitted by Indian Rivr Shores Department of Public Safety. Staff has reviewed the application and no reasons are Down or perceived that would require a public hearing pursuant to the established ordinance. FUNDING: There is no funding required for this item. U:\Brianb\COPCN\Indian River Shores\Shores 2014.doc 26 RECOMMENDATION: Staffrespectfully recommends that the Board of County Commissioners approve renewal o "A" Certificate of Public Convenience and Necessity for Indian River Shores Department Safety, to be effective for a period of two (2) years from April 15, 2014, to April 15, 201 ATTACHMENTS: the Class f Public • 1_ Renewal Application From Indian River Shores Department of Public Saf:ty APPROVED FOR AGENDA FOR March 18, 2012 B Jo.eph A. Baird County Administrator U:\Brianb\COPCN\Indian River Shores\Shores 2014.doc Indian River Co. ,,�� d Date 3/ iaJJ- _` Legal /A214/1 — - --)1 1j1/1/ Budget r 3 /!' Dept. Risk Mgr. /804.44.-• General Svcs. 27 INDIAN RIVER COUNTY •'' rm DEPARTMENT OF EMERGENCY SERVICES Nivi1c .1k) Ncy CERTIFICATE OF PUBLIC CONVENIENCE AND NECESSITY (COPCN) APPLICATION FOR APPLICANT NAME: indict( P w x otos DATE: c la 4 114 APPLICATION FEE: $100.00 APPLIES TO INITIAL APPLICATIONS ONLY. If payment applicable, make check payable to INDIAN RIVER COUNTY FIRE RESCUE. ❑ This is a new application; fee is attached. This is a renewal of our present COPCN. ❑ This is a renewal of our present COCPN with ownership or classification changes. I. CLASSIFICATION OF CERTIFICATE REQUESTED Please check applicable boxes and options. Class A _BLS X ALS Governmental entities that use advanced life support vehicles to conduct a pre- hospital EMS ALS/BLS service. Class B 0 BLS ALS Agencies that provide non -emergency ambulance inter -facility medical transport at the ALS/BLS level. Class C 0 BLS ALS Agencies that provide non -emergency ambulance inter -facility medical transports which require special clinical capabilities and require a physician's order. Class D ❑ BLS _ALS Agencies that provide non -emergency ambulance medical transports limi ed to out of county transfers. Class E ❑ Wheelchair Wheelchair/Stretcher Ambulatory Tr nsport Agencies that provide wheelchair transportation service only where said .ervices are paid for in part or in whole either directly or indirectly with governmen funds. Class El 0 Wheelchair Wheelchair/Stretcher Ambulatory Tran - port Agencies that provide wheelchair vehicle service where said services are not paid for in part or in whole either directly or indirectly with government funds. U:\Beth\Beth Casano EOC\COPCN\RENEWAL PACKETS\COPCN Application.doc 28 II. 1. 2. 3. 4. NAME COMPANY DETAILS ^� NAME OF AMBULANCE SERVICE:1(1CI1C\r ?)Wk.( SYO(eS ublhc Sc Rel MAILING ADDRESS: (190j1 NI • NIA CITY IOdkan (R1Vei TOKSCOUNTY Sc1C\1Ckt1 `RIV -( ZIP CODE: Q b3 BUSINESS PHONE: '1-107- as 1 -a 45\ TYPE OF OWNERSHIP(i.e. Private, Government, Volunteer, Partnership, etc.): Muc)tctra.\\ANI MANAGER'S NAME: M'CcnQe\ ,UCc O CAk0ci lblt'ec4Of , ADDRESS: 0001 N. �M -T A n CII A CI I\ VC( c•Y1� CXeSif 33%3 PHONE #: %-10; - cg. 1-,45I PROVIDE NAME OF OWNER(s) OR LIST ALL OFFICERS, PART ERS, DIRECTORS, AND SHAREHOLDERS, IF A CORPORATION (atta h a separate sheet if necessary): ADDRESS POSIT! N Ni A 5. PROVIDE NAMES AND ADDRESSES OF AT LEAST THREE (3) LOCAL REFERENCES NAME ADDRESS PHONE # N ►A U:\Beth\Beth Casano EOC\COPCN\RENEWAL PACKETS\COPCN Application.doc 2 29 6. FUNDING SOURCE:T-j( e&NnP 1 Ml In lc pc kA-\/ 7. RATE SCHEDULE ATTACHED? YES R' NO ❑ N/A ❑ 8. LIST THE ADDRESS(es) OF YOUR BASE AND ALL SUB -STATIONS: aSe S.4 -0A‘ on on I SI (DM N. A Q IP+ , .Tn Cl l a n '\ V k_f SCIaces , ?~L 3ac003 III. COMMUNICATIONS INFORMATION: TYPES OF RADIOS/EQUIPMENT: 1. RADIO FREQUENCY (ies) 2. RADIO CALL NUMBER(s) 3. LIST ALL HOSPITALS AND OTHER EMERGENCY AGENCIES WITH WHICH YOU HAVE DIRECT RADIO COMMUNICATIONS: FROM AMBULANCE J nclian I)\ver mect cat e. -Ler 52bo �os� ever'(` odkc of Center L u (,Joocl Met cco eY1�er FROM BASE STAT ON U:\Beth\Beth Casano EOC\COPCN\RENEWAL PACKETS\COPCN Application.doc 3 30 I D# 962 947 968 983 959 948 953 944 957 946 937 945 960 952 Last Name Beaumont Sarcinello Gianantonio Parker Benham Crosby Dempsey Dudley Hawkes Hoyt Jacobs Mooney Runge Shaw First Name Christopher Rick Kristin Travis Kip William Timothy Anthony Geoffrey Shawn Michael Tedd Mark Mark Indian River Shores Public Safety Personnel Roster February 21, 2012 Rank PSO PSO PSO PSO FIRE MEDIC SGT SGT SGT PSO SGT ACTING CHIEF EMT 57480 EMT# EMT 532227 EMT 68986 EMT 538652 EMT 543488 N/A N/A N/A N/A EMT 503633 EMT 56429 PSO PSO LT N/A N/A N/A EMT Expires 12/1/2014 12/1/2014 12/1/2014 12/1/2014 N/A N/A N/A N/A 12/1/2014 12/1/2014 12/1/2014 N/A N/A N/A Medic # N/A N/A NA NA PMD 15975 PMD 15096 PMD 4810 PMD 8080 PMD 509910 PMD 10467 PMD 517384 PMD 14311 PMD 9765 PMD 11220 Medic xpires Nl N/ N N 12/1/ 014 12/1/'014 12/1/'014 12/1/'014 12/1 +014 12/1 2014 12/1 2014 12/1 2014 12/1 2014 12/1 2014 31 NON -EMERGENCY AMBULANCE FEE SCHEDULE COMMENTS/SPECIAL CHARGES TREAT & CANCEL WAITING MILEAGE H O O N OXYGEN BASE RATE O O 0 N -t O O 0 V1 M SERVICE TYPE** ALS1 EMERGENCY BLS EMERGENCY 111 111 U:\Beth\Beth Casano EOC\COPCN\RENEWAL PACKETS\APPLICATIONS\COPCN Application.doc 32 w U w zo D Z O w U 0 w• w >w EE z0 oz zw _2 1- a w 0 VECHICLE ROSTER rncltcln _I�\ver S NAME OF SERVICE: w Q 0 SUBMITTED BY: SERVICE ASSIGNED NUMBER 0 J) 0_ ALS/BLS J Q -J < VEHICLE IDENTIFICATION NUMBER (VIN) c' a 2 I- vi 32 I Z A V ti MILEAGE onM MANUFACTURE d cD y (I) MODEL v k ct v R03 06 Y "r C H Cd b H 33 V. NOTARIZED STATEMENTS Fill in Statements as applicable. E or El APPLICANTS 1, , the representative (:If Applicant Name , do hereby attest that t e Business Name of Service above named service meets all the requirements of, and that I agree to comply with, all applicable provisions of Chapter 304, Life Support and Wheelchair Services. A -D APPLICANTS M k c c v)Orc) > Applicant Name , the representative f ncjI ,-N ?y,V - 1iA-Akc S -SE { DeQt.. , do hereby attest that Business Name of Service the above named service will provide continuous service on a 24-hour, 7 -day week basis. I do hereby attest that the above named service meets all the requirements for operation of an ambulance service in the State of Florida a provided in Chapter 401, Part III, Florida Statutes, Chapter 64E-2, Florida Administrative Code, and that I agree to comply with all the provisions of C apter 304, Life Support Services. ALL APPLICANTS I further acknowledge that discrepancies discovered during the effective period of the Certificate of Public Convenience and Necessity will subject this service and its authorized representatives to corrective action and penalty provided in the referenced authority and that to the best of my knowledge, all statements on this application are true and correct. 427/14 APPLICA GNATURE DATE Before me personally appeared the said \GCQE'.who says that he/she executed the above instrument of his/her own free will and accord, with full knowledge of the purpose thereof. Sworn and subscribed in my presence this 611 dajy of VPYxIICkfk,1 , 201 4. My commission expires: -70(01 NOTARY PUBLIC U:\Beth\Beth Casano EOC\COPCN\RENEWAL PACKETS\COPCN Application.doc •:striii CHARLENE HALL .., Co• mmission # FF 00 183 'a Expires July 26, 201 IP'„P, ... Bonded Thru Troy Fain Insure 800-385-7019 34 CERTIFICATE OF COVERAGE Certificate Holder FLORIDA DEPARTMENT OF HEALTH EMERGENCY MEDICAL SERVICES 4052 BALD CYPRESS WAY, BIN C-30 TALLAHASSEE FL 323994738 Administrator Issue Date 2/27/ Florida League of Cities, Inc. Department of Insurance and Financial Services P.O. Box 530065 Orlando, Florida 32853-0065 14 COVERAGESTERM OR CONDEMN OF ANY TMs 5 TO CERTIFY THAT TIE ACRE M3IT BELOW HAS BEUEGN N ISS) TO TIE DBIATED FBBER FOR TIE COVERAGE PERIOD INDICATED. NOM ITHSTNEH NG ANY REQUre@E0T, CONTRACT DR O1/E2 DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAYBE ISSUED OR MAY PERTAIN, THE COVERAGE ArTORDED BY TIE AGRHEMBJT DESCRIBED HEREIN 15 SUBECT TO ALL THE TERMS EXCUSIONS AND CONDITIONS OF SUOI AGREEMENT COVERAGE PROVIDED BY: FLORIDA MUNICIPAL INSURANCE TRUST AGREEMENT NUMBER: FMIT 0274 COVERAGE PERIOD: FROM 10/1/13 COVERAGE PERIOD: TO 10/1/14 12:01 AM STANDARD TIME TYPE OF COVERAGE - LIABILITY General Liability ❑ Comprehensive General Liability, Bodily Injury, Property Damage and Personal Injury O Errors and Omissions Liability ❑ Supplemental Employment Practice O Employee Benefits Program Administration Liability ❑ Medical Attendants/Medical Directors Malpractice Liability ❑ Broad Form Property Damage O Law Enforcement Liability ❑ Underground, Explosion & Collapse Hazard Limits of Liability Automobile Liability ® All owned Autos (Private Passenger) ® All owned Autos (Other than Private Passenger) ® Hired Autos ® Non -Owned Autos Limits of Liability * Combined Single Limit Deductible N/A TYPE OF COVERAGE - PROPERTY ❑ Buildings ❑ Bask Form ❑ Special Form ❑ Personal Property ❑ Basic Form ❑ Special Form ❑ Agreed Amount ❑ Deductible N/A ❑ Coinsurance N/A ❑ Blanket ❑ Specific O Replacement Cost ❑ Actual Cash Value ❑ Miscellaneous O Inland Marine ❑ Electronic Data Processing ❑ Bond Limits of Liability on File with Administrator TYPE OF COVERAGE - WORKERS COMPENSATION ❑ Statutory Workers Compensation ▪ Employers Liability ❑ Deductible N/A ❑ SIR Deductible N/A $1,000,000 Each Accident $1,000,000 By Disease $1,000,000 Aggregate By Disease Automobile/Equipment - Deductible ® Physical Damage $1,000 - Comprehensive - Auto $1,000 - Collision - Auto NA - Miscellaneous Equipment Other • The limit of liability is $200,000 Bodily Injury and/or Property Damage per person or $300,000 Bodily Injury and/or Property Damage per occurrence. These spedfic limits of liability are increased to $5,003,000 for Automobile Liability (combined single limit) per occurrence, solely for any liability resulting from entry of a claims bill pursuant to Section 768.28 (5) Florida Statutes or liability/settlement for which no claims bill has been filed or liability imposed pursuant to Federal Law or actions outside the State of Florida. Description of Operations/Locations/Vehicles/Special Items RE: Insurance Coverage Verification THIS CERTIFICATE S ISSUED A5 A MATTER OF DECIMATION ONLY MD CCNIFSIS ND RIONTS UPON THE CERTIFICATE FICADER. THS CERTIFICATE DOCS NOT MED. EXTBD OR ALTER TIE COVERAGE - • • N:. BY 11E AGREEMENT ABOVE Designated Member TOWN OF INDIAN RIVER SHORES 6001 NORTH HWY A1A INDIAN RIVER SHORES FL 32963 Cancellations SMOLLD ANY PMT OF TIE ABOVE QO2®® ACREMENT BE CANCELED BEFORE THE ECPBGTION DATE THEREOF, TIE ISSUING COMPANY WILL ENDEAVOR TO NAIL 95 DAYS WRITTEN NOTICE TO CERTIFICATE WATER R NME) ABOVE, BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY IOND UPON THE PROGRAM, 115 /CENTS OR R6NBBNATNES. AUIHORI2133 RERBBATIVE EMR -CERT (9/2110) Consent Agenda Item INDIAN RIVER COUNTY, FLORIDA DEPARTMENT OF UTILITY SERVICES Date: March 3, 2014 To: Joseph A. Baird, County Administrator Ce From: Vincent Burke, P.E., Director of Utility ServicesSo+ J� Prepared By: Arjuna Weragoda, P.E., Capital Projects Manager Gordon Sparks, P.E., Environmental Engineer �S Subject: Sewer Feasibility Study for the Summerplace Area Final Pay to Schulke, Bittle and Stoddard, L.L.C. — UCP 4101 DESCRIPTIONS AND CONDITIONS: On August 20, 2013 the Board of County Commissioners (BCC) approved Continuing Consulting Services Work Order No. 4 with Schulke, Bittle and Stoddard, L.L.C. for $38,500.00 for a feasibility study for sewer services to the Summerplace Area residents. ANALYSIS: The feasibility study results were completed and presented to the County Commission on February 18, 2014 which included color graphics. Invoice #13-108-4 - Final (See Attachment 1) was received on February 27, 2014 for $4,282.57. Previous payments to date total $34,650.00 resulting in a final total cost for the consulting services of $38,932.57, or $432.57 more than budgeted. Originally $750.00 was budgeted under Reimbursable which included copies, prints and printing. The overage was a result of $927.39 for an additional eight sets of color graphics and reports that were made for the County Commission meeting (See Attachment 2 - Invoice Nos. 255901 and 253635 from Reprographic Solutions). In this light, staff believes the additional charges are justified. FUNDING: Funds for this project are derived from the other professional services account in the operating fund. Operating funds are generated from water and sewer sales. ACCOUNT NO.: Description Account Number Amount Other Professional Services 47123536-033190 $4,282.57 RECOMMENDATION: Staff recommends approval of the additional reimbursable reproduction costs in the $432.57, approval of the revised total amount for Work Order NO. 4 of $38,932.57 and a attached Invoice #13-108-4- Final from Schulke, Bittle and Stoddard, L.L.C. in an a $4,282.57. Page 1 of 2 mount of �proval of mount of 36 ATTACHMENT(s): 1. Invoice #13-108-4 from Schulke, Bittle and Stoddard, L.L.C. 2. Invoice Nos. 255901 and 253635 from Reprographic Solutions APPROVED FOR AGENDA: By: Jose h A. Baird, County Administrator 7)1AA-4L l8 ao/( Date Indian River Co. Appr< • -. Dat - Administration 3) 9 Legal a i 3)(• II Budget ;? j 1t Utilities Urn(, is '-li Utilities -Finance :.:fit 3•-0."Iv F:\Utilities\UTILITY - Engineering\Projects - Utility Construction Permits\IRC - Sewer Feasibility Studies UCP ## 4101\2. Summerplace A - Final Pay to Schulke.doc Page 2 of 2 ea\A1-Agenda 37 JOSEPH W. SCHULKE, P.E. JODAH B. BITTLE, P.E. WILLIAM P. STODDARD, Ph.D.. P.E. SCHULKE, BITTLE & STODDARD, L.L.C. CIVIL & STRUCTURAL ENGINEERING • LAND PLANNING • ENVIRONMENTAL PERMITTING February 24, 2014 13-108-4 Indian River County Department of Utility Services c/o Gordon Sparks 1801 27`'' Street, Building A Vero Beach, FL 32960 Re: Invoice for Engineering Services IRCDUS Sumrnerplace Feasibility Study Description of Services: 01/02/2014 — 02/12/2014 Phase I — Engineering 1.0 Sewer Feasibility Study (L.S. $38,500.00) 100% complete of $38,500.00 Less 90% previously billed Total Engineering: $38,500.00 $34.650.00 $ 3,850.00 $ 3,850.00 Reimbursable Expenses: Copies: Copies from IRC (Check No. 10177) $ 23.28 Prints: 115 prints x $2.00 / print $ 230.00 Copies: 12 copies x $0.12 / copy $ 1.44 Misc: Reprographic Solutions Invoice No. 253635 $ 193.63 Misc: Reprographic Solutions Invoice No. 255901 $ 733.76 Postage: Receipts on file $ 0.46 Amount included in lump sum price: Total Reimbursables: Total Due: Thank you for your business! $ 1,182.57 - $ 750.00 $ 432.57 $ 4,282.57 1717 INDIAN RIVER BLVD., SUITE 201, VERO BEACH, FLORIDA 32960 TEL 772 / 770-9622 FM 772 / 770-9496 EMAIL info@sbsengineers.com Certification of Authorization No: 00008668 ATTACHMENT 1 38 Reprographic Solutions Inc. 234 S.W. Port St. Lucie Blvd. Port St. Lucie, FL. 34984 ph(772)340-3430 fax(772)340-3034 E-mail- psl@repro718.com Bill To Schulke,Bittle & Stoddard, LLC 1717 Indian River Blvd. Suite 201 Vero Beach,FL 32960 Invoice Date In voice # 1/10/2014 255901 Ship To $685.76 Schulke, Bittle & Stoddard, LLC 1717 Indian River Blvd. Suite 201 Vero Beach, FL 32960 Sales Tax (7.0%) P.O. No. Terms 13-108 Due February 15th Qty Item Description Rate Amount 8 40 120 376 40 24 64 8 8 BC 24X36 COLOR PLOT COLOR 8.5X11 XEROX 8.5X11 COLOR 11X17 XEROX 11X17 FOLDING 3 -hole punch BINDING BC 24X36 COPIES -SUMMER PLACE 24X36 FULL COLOR LASER COLOR COPIES 8.5X11 WHITE XEROX COPIES 8.5X11 LASER COLOR COPIES 11X17 WHITE XEROX 11X.17 FOLDING COPIES 11X17 GBC PUNCH BOOK BINDING ORDER BY LAUREN 0.72 12.00 0.50 0.10 1.00 0.20 0.15 1.00 5.00 5.76T 480.00T 60.00T 37.60T 40.00T 4.80T 9.60T 8.00T 40.00T Thank you for your business. �-- Signature:X ATTACHMEN 2 39 $685.76 Subtotal Sales Tax (7.0%) $48.00 Total $733.76 Balance Due $733.76 ATTACHMEN 2 39 Reprographic Solutions Inc. 234 S.W. Port St. Lucie Blvd. Port St. Lucie, FL. 34984 ph(772)340-3430 fax(772)340-3034 E-mail- psl@repro718.com Bill To Schulke,Bittle & Stoddard, LLC 1717 Indian River Blvd. Suite 201 Vero Beach,FL 32960 Qty P.O. No. 13-108 Item Invoice Date In voice # 11/20/2013 253635 Ship To $180.96 Subtotal Schulke, Bittle & Stodd 1717 Indian River Bl . Suite 201 Vero Beach, 7.X2960 d, LLC Total Description 18 14 BC 24X36 COLOR PLOT BC 24X36 COPIES-IRCDUS 24X36 FULL COLOR ORDER BY KEVIN Thank you for your ' siness. Rerrographic Solutions' Terms Due December 15 Signatur r .X Rate Amount 0.72 12.00 12.96T 168.00T ATTACHMENT 2 40 $180.96 Subtotal Sales Tax (7.0%) $12.67 Total $193.63 Balance Due $193.63 ATTACHMENT 2 40 INDIAN RIVER COUNTY, FLORIDA MEMORANDUM CONSENT AGENDA TO: Joseph A. Baird County Administrator DEPARTMENT HEAD CONCURRENCE: Stan Boling, AICP Community Develop ent Director FROM: John W. McCoy, AICP 1AV\ Chief, Current Development DATE: March 7, 2014 SUBJECT: KRG Indian River, LLC's Request for Final Plat Approval for a Sub to be known as Chase Bank—Indian River Square [95030124-71764 / 11-03] ivision D -13- t• It is requested that the data herein presented be given formal consideration by the Bard of County Commissioners at its regular meeting of March 18, 2014. DESCRIPTION AND CONDITIONS: Chase Bank -Indian River Square is a + .27 acre plat -over -site -plan project consistir commercial lot. The subdivision is located within the Indian River Square Shopping Ce the north side of SR60. The property is zoned CG (Commercial General) and ha (Commercial/Industrial) land use designation. On September 26, 2013, planning staff granted site plan approval and the Planning & Commission granted preliminary plat approval for the Chase Bank development. The i the "plat overlay" is to subdivide the existing property into a separate lot from the overal River Square Shopping Center. Construction of the bank and associated site improver underway. Upon final plat approval and recording of the final plat the bank will be locate own lot, separate from the overall shopping center. g of 1 nter on a C/I Zoning stent of Indian tents is d on its KRG Indian River LLC is now requesting final plat approval and has submitted a final plat for Chase Bank -Indian River Square in conformance with the approved preliminary plat 4nd site plan. F:\Community Development\CurDev\Final Plats\BCC staff reports \2014\ChaseBank(IRSq).doc 41 ANALYSIS: The improvements for the project (e.g. drainage, utilities, landscaping) are tied to the sit plan, which was approved and released for construction. Thus, site development is controlled by the approved site plan. Through the site plan process, vehicular and pedestrian interconnecti ns, as well as shared infrastructure, have been designed to integrate the Chase Bank site w th the surrounding shopping center site. Via the site plan inspection process, a Certifi ate of Occupancy will be issued for the improvements shown on the approved Chase Bank sit plan. Legal provisions for utilities, drainage and access are handled through a combination of public utility easements and private reciprocal easements. County staff, including the ounty Attorney's Office, has reviewed and approved the final plat format and determined that 1 final plat requirements are satisfied. RECOMMENDATION: Staff recommends that the Board of County Commissioners grant final plat approval for Bank -Indian River Square subdivision. ATTACHMENTS: 1. Application 2. Location Map 3. Final Plat Graphic APPROVED AGENDA ITEM: FOR: March 18, 2014 Chase Indian River Co, Appr• -d Date Admin. ] 3/ 41 - Legal fj,-iI" _ _) -'0- t Budget C ` 'el Dept. Dept. r " � 3 / � 7 � y Risk Mgr. F:\Community Development\CurDev\Final Plats\BCC staff reports\2014\ChaseBank(IRSq).doc 2 42 FINAL PLAT (PLTF) APPLICATION PROJECT NAME PRINT): Chase Bank Indian River Square NOTE: THIS IS THE NAME THAT WILL BE USED FOR ALL REFERENCE TO THIS PRO. (SUCH AS "WOODY BIG TREE SUBDIVISION"). CORRESPONDING PRELIMINARY PLAT PROJECT NAME AND PLAN NUMBER: Chase Bank -Indian River Square (G 96-1/3/0? — 7/920 SD- 13 - 11 - PROPERTY OWNER: (PLEASE PRINT) AGENT (PLEASE PRINT) KRG Indian River, LLC Kimley-Horn and Associates, Inc. ECT. 03 NAME NAME 30 South Meridian Street, Suite 1100 445 24th Street, Suite 200 ADDRESS ADDRESS Indianapolis, IN 46204 Vero Beach, FL 32960 CITY, STATE, ZIP CITY, STATE, ZIP 317-578-5154 772-794-4100 PHONE NUMBER PHONE NUMBER jskidmore@kiterealty.com dave.woodwardnakcimtey-horn.com EMAIL ADDRESS EMAIL ADDRESS Joy Skidmore David Woodward CONTACT PERSON CONTACT PERSON IIGNATURE OF OWNER OR AGENT PROJECT ENGINEER: (PLEASE PRINT) PROJECT SURVEYOR: (PLEASE PRINT) Kimley-Horn and Associates. Inc. Kimley-Horn and Associates, Inc. NAME NAME 445 24th Street. Suite 200 445 24th Street, Suite 200 ADDRESS ADDRESS Vero Beach, FL 32960 Vero Beach, FL 32960 CITY, STATE, ZIP CITY, STATE, ZIP 772-794-4100 772-794-4100 PHONE NUMBER(s) PHONE NUMBER(s) jim.vitterakimley-horn.com chris.demeterAkimlev-horn.com EMAIL ADDRESS EMAIL ADDRESS Jim Vitter, P.E. Chris Demeter, PSM CONTACT PERSON CONTACT PERSON 1801 27th Street, Vero each FL 32960 F:\Community DevelopmentiUsers\(irDevvApplications\FinaiPlatApplica ion.doc Revised January 2011 ATTACHMENT 1 1 of3 43 SITE PARCEL TAX ID#'S: 33-39-05-00001-00800-0001.3 COUNTY LAND DEVELOPMENT PERMIT (LDP) #: DATE LDP ISSUED: ZONING: CG FLUE: General Commercial Distri TOTAL (GROSS) ACRES: 11,589 sf 0.27 ac TOTAL NUMBER OF LOTS: AREA OF DEVELOPMENT (NET) ACREAGE: 0.94 ac +/- DENSITY (UNITS PER ACRE): N/A **PLEASE COMPLETE SUBMISSION CHECKLIST** NOTE: "N/A" should be marked in the "YES" column if "Not Applicable" MATERIAL YES Fee - $1400.00 (checks payable to Indian River County) X 2. Completed Final Plat Application Form X 3. Ten (10) Copies of the Final Plat (Must be signed and sealed by surveyor) x 4. Letter of Authorization (if applicant is not owner) 5. Letter from developer providing timeline for achieving the 75% completion threshold for the overall subdivision improvement 6. ONE OF THE FOLLOWING SETS OF REQUIRED IMPROVEMENT DOCUMENTS: CONSTRUCTION COMPLETE - BUILD OUT: (a) Certificate of Completion from Public Works or copy of letter to Public Works and Utilities requiring inspection of improvements. IF IMPROVEMENTS ARE DEDICATED TO TH N; PUBLIC: (h) Original Engineer's Certified Cost for Improvements(signed and sealed) Failure to provide information on which option is being selected may result in a delay in processing the application. 0 rt— C_ OIZ--- 1801 27th Street, Vero Beach FL 32960 F:\Community Development\Users\CurDev\Applications\FinalPlatApplication.doe Revi d January 2011 T1ACI4NIEtT 2 of 3 44 111111•111.1•1.111M1111.1111' 8 2 0 c? 8 8 0 0 0 0 c < a a DOCKET NUMBER LEGEND OF SYMBOLS 8 � a f Maio .0092 0 z 111.1,*LOO 9. — 5i5Y' gm JJ� ES csl 10211 P;'69 C.,,WN oeroz .Sf.00N F ,Y,. ebo Yo= Ob SS3b0NI INKY i� __.._J W.p ^•• M.W.S{'.W'N Y/t 1 Y31UbON +-5- - r.. Nn 3v. ro�rminYu u3� o r9 raz 3�0 1/1 ISr3wros � 5i:M' sOwbv3e A save JO Nfl ls3M I I 03001ONI ION *oz. shJ -e- o nH 0/S -.3- 16.1 15�� 3N 'ivn b3hro Vr0ni b[ J. 1St, € ❑ ATTACHMENT 3 46 DATE: TO: THROUGH: FROM: SUBJECT: INDIAN RIVER COUNTY OFFICE OF MANAGEMENT AND BUDGET PURCHASING DIVISION March 10, 2014 BOARD OF COUNTY COMMISSIONERS Joseph A. Baird, County Administrator Jason Brown, Director, Office of Management and Budget Jennifer Hyde, Purchasing Manage194 CONSENT" AGENDA Consultant Selection for RFQ No. 2014023 — Project Administration Slervices for Indian River County GoLine Bus Transfer Hub Facility BACKGROUND: On behalf of the Municipal Planning Organization, Requests for Qualifications (RFQs) were soli6 ted for project administration services for the proposed GoLine Bus Transfer Hub Facility. Qualifications were requested for contractual project administration services, with particular emphasis on ',Federal regulatory compliance. RFQ RESULTS: Advertising Date: RFQ Opening Date: DemandStar Broadcast to: Specifications Requested by: Replies: Proposing Firm CivilSury Design Group, Inc. Skanska USA Building, Inc. January 3, 2014 February 5, 2014 at 2:00 pm 846 Subscribers 36 Firms 2 Firms Location Fort Orlando ANALYSIS: A selection committee comprised of the Facilities Manager, County Engineer, MPO Staff Director, MPO Senior Planner and CEO/President of the Senior Resource Association independently evaluated and scored the statements of qualifications. These scores were compiled by the committee and an overall ranking of the submittals developed. Both submitting firms were invited to participate in inter -Views, following which the committee members again independently ranked the firms and a committee ranking was compiled. The final ranking established by the committee is: 1. CivilSury Design Group, Inc. 2. Skanska USA Building Inc. M:\Bids\2013-2014 FY (2014000)\2014023 RFQ for Project Admin for GoLine Transit Hub \Agenda -2014023. doc 47 CONSENT AGENDA FUNDING: The MPO has received grant funding for the design and construction of the Transit Hub project in the amounts of $66,795.00 remaining from FDOT Transit Hub Grant #APT19, and $1,150,000 from the Federal Bus Livability Grant. Initial funding for the project administration work will come from the MPO Planning Transit Hub Account, shown below. RECOMMENDATION: Staff recommends the Board approve the committee's final ranking and authorize negotiations with the top ranked firm, and subsequently the second ranked firm, should negotiations with the first firm fail to result in an agreement. APPROVED AGENDA ITEM BY: FOR: (osePh f . Baird, County Administrator jg 0? / M:\Bids\2013-2014 FY (2014000)\2014023 RFQ for Project Admin for GoLine Transit Hub\Agenda-2014023.doc Indian River Co Admin Legal Budget Department AP'l�i d Date Date tl�!D_ nlrFIMILMI ma= 48 INDIAN RIVER COUNTY, FLORIDA MEMORANDUM TO: THROUGH: FROM: SUBJECT: Historic Dodgertown (fka Vero Beach Sports Village) Room Renovations — Change Order No. 3 IRC Project No. 1341 DATE: March 10, 2014 Joseph A. Baird, County Administrator Christopher R. Mora, P.E., Public Works Director. fir-' Christopher J. Kafer, Jr., P.E., County Engineee— DESCRIPTION AND CONDITIONS On October 22, 2013, the Board of County Commissioners awarded the bid to OAC Action Construction, Corp. for construction of the Historic Dodgertown Room Renovations. Two change orders have been approved to date for the renovation of a total of 66 rooms at Historic Dodgertown with a contract total of $599,345.00. The attached Change Order No. 3 is to provide for adding fire rated materials between the shower stall and the adjoining rooms, as well as additional days required for the installation. This was an unforeseen condition found during removal of the original tubs/shower units and subsequently required by the Indian River County Building Division and the Fire Prevention Division. Also, a Force Account of $15,000.00 is requested to allow for any unforeseen conditions that cause additional costs to the contract. The amount of Change Order No. 3 is $36,900.22, which brings the contract total to $636,245.22. FUNDING Funding for Change Order No. 3 is currently not budgeted. A budget amendment in the aMount of $36,901 would be needed from Optional Sales Tax/Cash Forward -Oct 1st to provide funding for this change order to the Dodgertown Room Renovation Construction Account #30816275-066510-01002. RECOMMENDATION Staff recommends approval of Change Order No. 3 to the contract with OAC Action Construction, Corp in the amount of $36,900.22 for a total contract price of $636,245.22. Additionally, staff requests authorization for the County Attorney's Office to draft an amendment to the facility lease agreement consistent with this change order. The facility lease agreement as amended authorizes expenditures up to $634,000.00. With this change order the total expenditures will be $670,245.22. Staff further requests the Board authorize the necessary budget amendment to provide additional funding in the amount of $36,901 from Optional Sales Tax. F:\Public Works\ENGINEERING DIVISION PROJECTS \1341 -Historic Dodgertown (fka VB Sports Village) Room Renovations)\Admin\agenda items \BCC Agenda Change Order No 3 3-7-2014 dodgertown (2).doc 49 Page 2 Christopher J. Kafer Jr., P.E., County Engineer For March 18, 2014 BCC Meeting ATTACHMENTS 1. Change Order No. 3 2. Description of Itemized Changes DISTRIBUTION 1. OAC Action Construction, Corp. 2. Craig Callan, Verotown, LLC APPROVED AGENDA ITEM FOR March 18 2014 C:\Documents and Settings \jwilhams\Desktop\BCC Agenda Change Order No 3 3-7-2014 dodgertown (2) doe 50 SECTION 00942 - Change Order Form No. 3 DATE OF ISSUANCE: 3/18/2014 EFFECTIVE DATE:3/18/2014 OWNER: Indian River County CONTRACTOR OAC Action Construction, Corp. Project: HISTORIC DODGERTOWN ROOM RENOVATIONS Project No. 1341 Bid No. 2014003 You are directed to make the following changes in the Contract Documents: Description: Installation of fire rated materials between shower stall and adjoining room Reason for Change Order: Unforeseen Building and Fire Division requirement Attachments: Description of Itemized Changes CHANGE IN CONTRACT PRICE: Description Original Contract Price Net Increase(decrease) from previous Change Order No. 1:&2 Contract Price prior to this Change Order. Net increase of this Change Order: Contract Price with all approved Change Orders: ACCEPT By: ,„e CONTRACTOR (Signature) Date: Sfrh ,/ Amount $599.345.00 $599,345.00 $36,900.22 $636245.22 CHANGE IN CONTRACT TIMES Description Original Contract Time: Time Final Completion: Net increase (decrease) Change Order No.1&2: Final Completion: Contract Time prior to this Change Order: Final Completion: Net increase Change Order 3: Final Completion: Contract Time with all approved Change Orders: Final Completion: RECOMMENDED: By: ENGINEER (Signature) Date: (days or dates) 271 days (Odays) 0 days (days or dates) 271 days (days or date$) 39 days (days or dates) 310 days APPROVED: By: OWNER (Signature) Date: 00942 - Change Order No 3 3-7-2014 00942 - 1 F:1Public WorksIENGINEERING DIVISION PROJECTS11341-Historic po 3 3-7-2014.00c Rev. 06/01 dg°n(fKe VB Sports Wive) Room Renovations)1Atlmin4agenda ;fems100942 •Change Order Na 51 Item:No.::Description>:r. CHANGE ORDER No. 3 Description of Itemized Changes HISTORIC DODGERTOWN ROOM RENOVATIONS PROJECT NO.1341 / BID NO. 2014003 I Unit' Quantity' Price: Increase:: PRICE INCREASES 3 REG 339.96 339.96 339.96 339.96 339.96 339.96 339.96 339.96 339.96 339.96 339.96 339.96 339.96 339.96 339.96 339.96 339.96 339.96 339.96 339.96 339.96 339.96 339.96 339.96 339.96 339.96 339.96 339.96 339.96 339.96 339.96 339.96 339.96 F:1Publlc Works\ENGINEERING DIVISION PROJECTSl1341.Hlstoric Dodgertown (Ika VS Sports Village) Room Renovedons)Vidminkagentle Items\Copy of Change Order No 3 33-2014 excel 00310-1 52 LS 1 4 REGULAR ROOM #102 RENOVATIONS LS 1 5 REGULAR ROOM #103 RENOVATIONS LS 1 6 REGULAR ROOM #104 RENOVATIONS LS 1 7 REGULAR ROOM #105 RENOVATIONS LS 1 8 REGULAR ROOM #106 RENOVATIONS LS 1 9 REGULAR ROOM #107 RENOVATIONS LS 1 10 REGULAR ROOM #108 RENOVATIONS LS 1 11 REGULAR ROOM #109 RENOVATIONS LS 1 12 REGULAR ROOM #110 RENOVATIONS LS 1 13 REGULAR ROOM #111 RENOVATIONS LS 1 14 REGULAR ROOM #114 RENOVATIONS LS 1 15 REGULAR ROOM #115 RENOVATIONS LS 1 16 REGULAR ROOM #116 RENOVATIONS LS 1 17 REGULAR ROOM #117 RENOVATIONS LS 1 18 REGULAR ROOM #120 RENOVATIONS LS 1 19 REGULAR ROOM #121 RENOVATIONS LS 1 20 REGULAR ROOM#122 RENOVATIONS LS 1 21 REGULAR ROOM #123 RENOVATIONS LS 1 22 REGULAR ROOM #124 RENOVATIONS LS 1 23 REGULAR ROOM #125 RENOVATIONS LS 1 24 REGULAR ROOM #126 RENOVATIONS LS 1 25 REGULAR ROOM #127 RENOVATIONS LS 1 26 REGULAR ROOM #128 RENOVATIONS LS 1 27 REGULAR ROOM #129 RENOVATIONS LS 1 36 REGULAR ROOM #175 RENOVATIONS LS 1 37 REGULAR ROOM #176 RENOVATIONS LS 1 38 REGULAR ROOM#177 RENOVATIONS LS 1 39 REGULAR ROOM #178 RENOVATIONS LS 1 40 REGULAR ROOM #181 RENOVATIONS LS 1 41 REGULAR ROOM #182 RENOVATIONS LS 1 42 REGULAR ROOM #183 RENOVATIONS LS 1 43 REGULAR ROOM #186 RENOVATIONS LS 1 339.96 339.96 339.96 339.96 339.96 339.96 339.96 339.96 339.96 339.96 339.96 339.96 339.96 339.96 339.96 339.96 339.96 339.96 339.96 339.96 339.96 339.96 339.96 339.96 339.96 339.96 339.96 339.96 339.96 339.96 339.96 339.96 339.96 F:1Publlc Works\ENGINEERING DIVISION PROJECTSl1341.Hlstoric Dodgertown (Ika VS Sports Village) Room Renovedons)Vidminkagentle Items\Copy of Change Order No 3 33-2014 excel 00310-1 52 Item No., 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 63 64 CHANGE ORDER No. 3 Description of Itemized Changes HISTORIC DODGERTOWN ROOM RENOVATIONS PROJECT NO.1341 / BID NO. 2014003 Descri r tion REGULAR ROOM #187 RENOVATIONS REGULAR ROOM #188 RENOVATIONS REGULAR ROOM #189 RENOVATIONS REGULAR ROOM #190 RENOVATIONS SMALL ROOM #164 RENOVATIONS SMALL ROOM #165 RENOVATIONS SMALL ROOM #166 RENOVATIONS SMALL ROOM #167 RENOVATIONS SMALL ROOM #168 RENOVATIONS SMALL ROOM #169 RENOVATIONS SMALL ROOM #170 RENOVATIONS SMALL ROOM #171 RENOVATIONS SMALL ROOM #179 RENOVATIONS SMALL ROOM#180 RENOVATIONS SUITE ROOM #112 RENOVATIONS SUITE ROOM #118 RENOVATIONS SUITE ROOM#119 RENOVATIONS SUITE ROOM #173 RENOVATIONS SUITE ROOM #174 RENOVATIONS 65 66 SUITE ROOM #184 RENOVATIONS SUITE ROOM #185 RENOVATIONS 67 CABANA ROOM #191 RENOVATIONS 68 CABANA ROOM #192 RENOVATIONS 32 SUBTOTAL REGULAR ROOM#136 RENOVATIONS *1 33 REGULAR ROOM #137 RENOVATIONS *1 34 REGULAR ROOM #138 RENOVATIONS *1 35 REGULAR ROOM #139 RENOVATIONS *1 62 SUITE ROOM #135 RENOVATIONS *1 SUBTOTAL Unit LS LS LS LS LS LS LS LS LS LS LS LS LS LS LS LS LS LS LS LS LS LS LS LS LS LS LS LS Quant 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 Price Increase •• 339.96 339.96 339.96 339.96 339.96 339.96 339.96 339.96 339.96 339.96 339.96 339.96 339.96 339.96 339.96 339.96 339.96 339.96 339.96 339.96 339.96 339.96 339.96 19,037.61 !FORCE ACCOUNT 572.52 572.52 572.52 572.52 572.52 2,862.61 1 LS 1 1 15,000.00 *1 ROOMS 32,33,34,35 AND SUITE 135 WERE ROOMS THAT HAD NEW TUBS INSTALLED AND HAD TOOE REMOVED AND FIREWVALLJoo ZZ INSTALLED. F:IPuM lc WorksIENGINEERINO DIVISION PROJECTS113414gstoric Dodgertown (fka VE Sports Village) Room Renovallons)VWminlagende Iterne copy of Change Order No 3 312014 excel 00310-2 53 TO: THROUGH: FROM: Christopher J. Kafer, Jr., P.E., County Engine SUBJECT: Change Order No. 2 Gifford Park Ballfields Grading Improvements IRC Project No. 1336 Bid No. 2014015 DATE: March 7, 2014 INDIAN RIVER COUNTY, FLORIDA MEMORANDUM Joseph A. Baird, County Administrator Christopher R. Mora, P.E., Public Works Director G. DESCRIPTION AND CONDITIONS On December 10, 2013, the Board of County Commissioners awarded Bid No. 2014015 to Summit Construction of Vero Beach, LLC in the amount of $378,742.36 for regrading and grassing of the Gifford Park Football Field, Senior Softball Field and Little League Field, along with other miscellaneous items. Change Order No. 1 was included with this approval, which added alternate bids and eliminated certain items in the base bid, which will be performed by County staff. Change Order No.2 is for additional local fill material required to grade the Football Field, Senior Softball Field and Little League Field to proper elevation. The amount of Change Order No. 2 is $48,183.64, which brings the new contact total to $426,926.00. FUNDING Funding in the amount of $48,183.64 is budgeted and available from Optional Sales Tax, Gifford Park Ballfield Improvements Account No.' 31521072-066390-14006. RECOMMENDATION Staff recommends approval of Change Order No. 2 with Summit Construction of Vero Beach, LLC increasing the contract by $48,183.64. F.\Public Works\ENGINEERING DIVISION PROJECTS \1336 -Gifford Senior Ballfield\Admin\agenda items'\BCC Agenda Change Order No. 2 for 3-18-2014. doc 54 Page 2 Gifford Park Ballfields Grading Improvements Christopher J. Kafer Jr., P.E., County Engineer For March 18, 2014 BCC Meeting ATTACHMENTS 1. Change Order No. 2, Section 00942 2. Description of Itemized Changes DISTRIBUTION Summit Construction of Vero Beach, LLC APPROVED AGENDA ITEM FOR March 18, 2014 Indian River County Appro Date Administration th 3ha i9 Budget 114,,..- �j(i4i4 Legal iL �Mr J/ �If�!"f ' General Services 3. is ./41 Public Works OV . 3" -/-iii Engineering C- 3'7 /f F:\Puhlic Works\ENGINEERING DIVISION PROJECTS \ 1336 -Gifford Senior Ballfield\Admin\agenda items \BCC Agenda Change Order No. 2 for 3-18-2014. doc 55 SECTION 00942 - Change Order Form No. 2 DATE OF ISSUANCE: 03/18/2014 EFFECTIVE DATE:03/18/2014 OWNER: Indian River County CONTRACTOR Summit Construction of Vero Beach, LLC Project: Gifford Park Ballfields Grading Improvements OWNER's Project No. 1336 ENGINEER's Bid No. 2014015 You are directed to make the following changes in the Contract Documents: Description: Add additional fill material. Reason for Change Order: Additional local fill material needed to complete the project as designed. Attachments: (List documents supporting change) Description of Itemized Changes CHANGE IN CONTRACT PRICE: Description Amount Original Contract Price $386,512.36 Net change from previous Change Orders No. 1: Substantial Completion: Final Completion: Net decrease from previous Change Orders No. 1: $(7,770.00) (days or dates) December 18, 2013 Contract Price prior to this Change Order: $378,742.36 (days or dates) 0 0 Net increase of this Change Order: $48,183.64 October 31, 2014 Contract Price with all approved Change Orders: $426,926.00 ACCEPTED: By: L& CONTRACTOR (Signature) Date: I ((o 1 f 1 CHANGE IN CONTRACT TIMES Description Time Original Contract Time: Substantial Completion: Final Completion: (days or dates) December 18, 2013 October 31, 2014 Net change from previous Change Orders No. 1: Substantial Completion: Final Completion: (days) 0 0 Contract Time prior to this Change Order: Substantial Completion: Final Completion: (days or dates) December 18, 2013 October 31, 2014 Net increase (decrease) this Change Order: Substantial Completion: Final Completion: (days or dates) 0 0 Contract Time with all approved Change Orders: Substantial Completion: Final Completion: (days or dates) December 18, 2013 October 31, 2014 RECOMMENDED: By: ENGINEER (Signature Date: 00942 -1 F:\Public Works1ENGINEERING DIVISION PROJECTS11336-Gifford Senior BaIlfeld\Admin\agenda items1D0942 - Change Order No, 2.doc Rev_ 05/01 APPROVED: By: OWNER (Signature) Date: 00942 - Change Order No. 2 56 CHANGE ORDER NO. 2 Description of Itemized Changes GIFFORD PARK BALLFIELDS GRADING IMPROVEMENTS PROJECT NO. 1136 / BID NO. 2014015 CONTRACTOR: Summit Construction of Vero Beach, LLC Item No. 'Description 3/18/2014 1 Unit Quantity 1 Unit Price ( Price Increase 1 Price Decrease PRICE INCREASES 7 LOCAL FILL TO ACHIEVE MINIMUM PERMEABILITY RATE OF 12'/DAY (IN PLACE QUANTITY) CY 3398 14.18 48,183.64 GIFFORD PARK BALLFIELDS GRADING IMPROVEMENTS SUBTOTAL TOTAL 48,183.64 F:\Public Works\ENGINEERING DIVISION PROJECTSN336-Ggford Senior BaIIf eldWdmin\Change Orders\Change Order No, 2 0.00 48 183.64 00310-1 57 INDIAN RIVER COUNTY, FLORIDA MEMORANDUM CONSENT TO: THROUGH: FROM: Joseph A. Baird, County Administrator Christopher R. Mora, P.E., Public Works Direct Christopher J. Kafer, Jr., P.E., County Engine Michael D. Nixon, P.E., Roadway Production nager ''// Etienne B. Bourgeois, P.E., Project Engineer SUBJECT: Amendment No. 1 to Indian River County Public Shooting Range Improvements to Skeet & Trap Facility Professional Civil Engineering and Architectural Services Consultant Agreement RFQ No. 2013017 — IRC Project No. 1213 DATE: March 7, 2014 DESCRIPTION AND CONDITIONS On July 9, 2013, the Board of County Commissioners approved a Professional Civil Engineering and Architectural Services Consultant Agreement with Donadio & Associates, Architects, P.A. to provide design, permitting, cost estimating, and post -design services for the expansion of the Indian River County Public Shooting Range to include: 1. 40' x 20' CBS Storage Building 2. Four (4) each Hi/Lo Skeet & Trap Houses 3. Three (3) Combination Skeet & Trap Fields 4. Three (3) Trap Houses 5. Improvements to Sporting Clay course 6. 300 -yard Rifle Range 7. Vehicle parking area expansion 8. Stabilized parking area (for golf cart and overflow vehicles) 9. Repair two (2) existing rifle range baffles 10. Drainage modifications 11. Permitting 12. Parking lot lighting 13. Skeet & Trap field lighting 14. Landscaping Following the completion of permit -ready design plans, approximately 16 acres of wetland impacts were identified. In an attempt to reduce wetland impacts and construction costs, County staff coordinated with the promoters of the Shooting Industry Masters event to identify the improvements necessary to host the event in July 2014. The 300 -yard Rifle Range, Storage building, Skeet & Trap fields and houses, Large Action Pistol Range, and parking expansions were identified as unnecessary improvements for the upcoming event. F:\Public Works\ENGINEERING DIVISION PROJECTS \1213 -IRC Shooting Range -Skeet & Trap Improvemnts & Hunters Train Bldg\Admim\agenda items\BCC Agenda Amendment No. 1 03-18-2014.doc 58 PAGE 2 Amendment No. 1 to Indian River County Public Shooting Range Etienne B. Bourgeois, P.E., Project Engineer March 18, 2014 Agenda Item County staff identified the 300 -yard rifle range and the large action pistol range as the costliest items in the project and believes that the improvements will not generate enough revenue to justify the construction costs, nor the environmental impacts to wetlands and associated mitigation costs. Staff believes that permanently removing the 300 -yard range and large action pistol range from the project will have no negative impact on the future of the Shooting Range. County staff believes the storage building, Skeet & Trap fields and houses, and parking expansions are necessary improvements for the future of the Shooting Range as the public demand for skeet and trap facilities continues to increase. The skeet and trap facility will be an additional revenue generator for the shooting range and will improve the facility's level of service. County staff believes this work could be built as a separate phase to expedite the work required for the upcoming event. Amendment No. 1 to the original agreement with Donadio & Associates, Architects, P.A. is to provide for an expanded scope of work. The expanded scope of work involves removing the 300 -yard rifle range and action pistol range from the project to minimize impacts to wetlands and existing shooting range features, and providing construction plans and documents for 2 separate phases of construction. Donadio & Associates, Architects, P.A. has submitted a revised fee proposal in the amount of $26,905 to include additional architectural and engineering design and permitting fees for the expanded scope of work. This will bring the total contract with Donadio & Associates, Architects, P.A. to $131,520. FUNDING Funding in the amount of $26,805 is budgeted and available from Impact Fees/Parks/Sporting Clays Course -Skeet Trap, Account #10321072-066510-12001, for a total contract amount of $131,520. Under the County's code, all funds collected from public impact fees shall be used for the purpose of capital improvements to public facilities under the jurisdiction of the County and not for maintenance or operations. Such acquisitions and improvements shall be those which are necessary to accommodate new growth and development in the County. RECOMMENDATION 1. Staff recommends the Board of County Commissioners approve the removal of the 300 -yard rifle range and action pistol range from the project scope. 2. Staff recommends the Board of County Commissioners approve Amendment No. 1 in the amount of $26,805 with Donadio & Associates, Architects, P.A. and authorize the Chairman to execute the agreement. ATTACHMENTS 1. Amendment No. 1 2. Proposal from Donadio & Associates, Architects, P.A. dated March 5, 2014 F:\Public Works\ENGINEERING DIVISION PROJECTS \1213 -IRC Shooting Range -Skeet & Trap Improvemnts & Hunters Train Bldg\Admim\agenda items\BCC Agenda Amendment No. 1 03-18-2014.doc 59 PAGE 3 Amendment No. 1 to Indian River County Public Shooting Range Etienne B. Bourgeois, P.E., Project Engineer March 18, 2014 Agenda Item DISTRIBUTION 1. Michael C. Zito, Assistant County Administrator 2. Donadio & Associates, Architects, P.A. APPROVED AGENDA ITEM FOR March 18, 2014 BY .I.• r ,t lY (#1 Indian River County • • • • • Date Administrationdi•-4 3))01-1) II Budget /I' ,.4 Legal ', / •�,! bt /�j-3� 3-1°-// "(' ° - / `f Recreation /Q''9 a� ' % 9 33- Public Works ....- - T 7-14 Engineering i `37 .- 7., F:\Public Works\ENGINEERING DIVISION PROJECTS\1213-IRC Shooting Range -Skeet & Trap Improvemnts & Hunters Train Bldg\Admim\agenda items\BCC Agenda Amendment No. 1 03-18-2014.doc 60 Board of County Commissioners 180127th Street Vero Beach, Florida 32960 Telephone: (772) 567-8000 FAX: (772)-778-9391 INDIAN RIVER COUNTY PUBLIC SHOOTING RANGE IMPROVEMENTS TO SKEET & TRAP FACILITY IRC Project No. 1213 AMENDMENT NO. 1 to CONSULTANT AGREEMENT FOR PROFESSIONAL CIVIL ENGINEERING AND ARCHITECTURAL SERVICES WITH DONADIO and ASSOCIATES, ARCHITECTS, P.A. This is an amendment to the existing CONSULTANT AGREEMENT between DONADIO and ASSOCIATES, ARCHITECTS, P.A. (CONSULTANT) and INDIAN RIVER COUNTY (COUNTY) for Professional Civil Engineering and Architectural Services. All provisions of the CONSULTANT AGREEMENT shall remain in full force and effect, unless otherwise specifically modified. This amendment addresses changes in "SCOPE OF SERVICES" and "COMPENSATION" of CONSULTANT AGREEMENT as follows: SCOPE OF SERVICES COUNTY has split the construction of improvements to the Indian River County Public Shooting Range into multiple Phases. CONSULTANT is responsible for revising the construction plans, specifications, cost estimates, and permitting per this amendment. The Additional Professional Civil Engineering and Architectural Services scope includes the work necessary to revise the construction plans for the proposed improvements to the Indian River County Shooting Range to accommodate two (2) phases of construction. This scope of services eliminates the proposed 300 yard rifle range from the project and accelerates the construction of the proposed sporting clays trail, proposed 120 yard by 50 yard action pistol range, baffle repairs, and proposed concrete block wall as Phase 1. The Phase 2 construction plans will include the proposed skeet & trap facilities and buildings included in the original scope. This additional services scope includes the professional services necessary to design, permit, and bid this project as 2 separate phases and provides allowances for post design services. The following additional services shall be provided as requested by COUNTY for the revisions/change in scope of the Skeet and Trap Shooting Range Improvements as stated above: 1. Assist COUNTY in evaluating layout alternatives and potential operational restrictions for the safe operation of new ranges at the Indian River County Public Shooting Range located at 10455 102nd Terrace, Sebastian, FL. The new facilities to be evaluated include an Action Pistol Range located between the existing Air gun and Rifle Ranges, a Law Enforcement Range located to the west and adjacent to the existing Pistol Range, installation of a 12 ft. high Masonry Wall to the West of the existing Pistol Range and a mulched Sporting Clays Trail located to the west of the existing Sporting Clays Trail. 2. Provide Environmental coordination and meetings with COUNTY to initiate and complete the site plan changes, which include the above stated changes in scope. 61 PAGE 2 AMENDMENT NO. 1 to CONSULTANT AGREEMENT (DONADIO & ASSOCIATES, ARCHITECTS, P.A.) FOR MARCH 18, 2014 BCC 3. Prepare design drawings for these new range facilities with the features and dimensions as directed by COUNTY. The design drawings will include range control lines and safety zones, grading and drainage plans and details for these elements of the proposed construction project. 4. Represent COUNTY and coordinate with local, State and Federal agencies regarding modifications to existing permits or approvals that are needed to proceed with the proposed work. 5. Environmental coordination and meetings with SJRWMD and ACOE in their local Office as well as onsite regarding maintaining wetland mitigation on the property, prepare the Public Notice document for the ACOE, respond to ACOE RAI's and coordination requests. 6. Prepare and submit a site plan application along with the required calculations and exhibits to modify the existing land development permit to the Indian River County Community Development Department for approval, and will attend Technical Review Committee meetings (as necessary) to present the project and address questions about the proposed design. 7. Prepare and submit land clearing, tree removal, stormwater permit and concurrency determination applications along with the required exhibits to the Indian River County Community Development Department for approval and will address questions and comments about the proposed design. 8. Prepare and submit stormwater drainage design drawings and a stormwater permit application along with the required calculations and exhibits to modify the existing stormwater permit to the St. Johns River Water Management District and will attend pre -application and review meetings (if necessary) with SJRWMD to present the project and address questions about the proposed design. 9. Environmental modification to the site plan for the State application, perform additional Unified Mitigation Assessment Methodology (UMAM) analysis and field visits with the St. Johns River Water Management District. Submit RAI responses to the SJRWMD and coordinated the responses with COUNTY. 10. Prepare an erosion control plan and a Stormwater Pollution Prevention Plan, and submit a Notice of Intent to permit Discharge of Stormwater from Large and Small Construction Activities to the Florida Department of Environmental Protection, as required by the National Pollutant Discharge Elimination System. 11. Maintain informal contact with reviewing agency staff in an effort to answer questions and expedite receipt of the necessary permits. 12. Prepare construction documents (plans and specifications) to clearly convey the scope of the civil construction services and to adequately define the requirements for the execution and to measure the satisfactory completion of the work. 13. Assist COUNTY in soliciting and evaluating price proposals submitted by contractors to execute portions or all of the proposed work. Provide answers to Requests for Information (RFI's) and provide sketches, calculations or other civil engineering data that may be needed to support clarifications or addenda to the bid documents. 14. Attend a pre -construction and several regular progress meetings with COUNTY and COUNTY'S contractor(s). Conduct routine site inspections to verify that the work is proceeding in accordance with the approved construction plans and technical specifications. Address Requests for Information (RFI's) and will evaluate Change Order proposals (CO's) as may arise during the construction period. F:\Public Works\ENGINEERING DIVISION PROJECTS \1213 -LRC Shooting Range -Skeet & Trap Improvemnts & Hunters Train Bldg\P.dmim\agenda items\Amendment No 1 Donadio 03-18- 2014.doc 62 PAGE 3 AMENDMENT NO. 1 to CONSULTANT AGREEMENT (DONADIO & ASSOCIATES, ARCHITECTS, P.A.) FOR MARCH 18, 2014 BCC 15. Participate in a completion inspection and will prepare a punch -list of observed deficiencies in the work. Conduct a final inspection to verify the contractor's correction of the punch -list items. 16. Prepare "as -built" record drawings of the project as may be required by the permitting agencies and will submit such drawings along with completion certifications to the agencies. The "as - built" drawings will be based upon the contractor's marked -up drawings of the completed construction. COMPENSATION The section of CONSULTANT AGREEMENT entitled COMPENSATION shall be revised to include the additional fees: Structural Engineering $ 1,694 Environmental Engineering $ 6,400 Civil Engineering $ 18,711 Total Additional Services for Amendment No. 1 $26,805 REMAINDER OF PAGE INTENTIONALLY LEFT BLANK F:\Public Works\ENGINEERING DIVISION PROJECTS\1213-IRC Shooting Range -Skeet & Trap Improvemnts & Hunters Train Bldg \Admim\agenda items\Amendment No 1 Donadio 03-18- 2014.doc 63 PAGE 4 AMENDMENT NO. 1 to CONSULTANT AGREEMENT (DONADIO & ASSOCIATES, ARCHITECTS, P.A.) FOR MARCH 18, 2014 BCC IN WITNESS HEREOF the parties hereto have executed these presents this day of , 2014. BOARD OF COUNTY COMMISSIONERS INDIAN RIVER COUNTY, FLORIDA Peter D. O'Bryan, Chairman Approved by BCC ATTEST: Jeffrey R. Smith, Clerk of Court and Comptroller DONADIO r D ASSOCIATES, ARCHIT T , P A ony J. Donadio, AIA, NCARB, President Witnessed by: cae_o_e_\,0 /-0 I 7)A- V / Deputy Clerk (Printed name) Approved as to Form and Legal Sufficiency: / // Dylan Reingold, County Attorney . oseph Baird, County Administrator F:\Public Works\ENGINEERING DIVISION PROJECTS \1213 -IRC Shooting Range -Skeet & Trap Improvemnts & Hunters Train Bldg \Admim\agenda items\Amendment No 1 Donadio 03-18- 2014. doc 64 DONADIO & Associates, Architects, P.A. March 05, 2014 Etienne B. Bourgeois, P.E. Project Engineer Indian River County Engineering Division 1800 27'h Street Vero Beach, Florida 32960 - 0310 RE: INDIAN RIVER COUNTY SKEET AND TRAP PUBLIC SHOOTING RANGE IMPROVEMENTS CONTRACT AMENDMENT/ADDITONAL SERVICES ARCHITECT'S PROJECT NO 2013.04.1.2 Dear Mr. Bourgeois, We here by submit the following SKEET AND TRAP PUBLIC SHOOTING RANGE IMPROVEMENTS additional services fees for Environmental and Professional Engineering Services for the Shooting Range Design change in scope of work, which will modify our Owner and Architect Agreement dated July 09, 2013. The scope of work for the Additional Services and the Additional Service Fees are as follows: Change In Scope Of Work Additional Environmental and Professional Engineering Services for the Shooting Range Design change in scope of work which includes the work necessary to revise the construction plans for the proposed improvements to the Indian River County Shooting Range to accommodate two (2) phases of construction. This change in scope of services eliminates the proposed 300 yard rifle range from the project along with all the Skeet and Trap Facility Buildings and accelerates the construction of the proposed sporting clays trail, proposed 120 yard by 50 yard action pistol range, and proposed 12ft.concrete block wall as Phase 1. Phase 2 construction plans will include the proposed skeet & trap facilities and buildings included in the original scope. This additional services scope includes the professional services necessary to design, permit, and bid this Phase 1 project and provides allowances for post design services. Additional Services Fees Revised Site Plan, Permitting, Bidding and Post Design Services 12f1. Concrete Block Wall Engineering and Post Design Services $18,711.00 Total Addition Services Fees Environmental Plan Revisions and Coordination/Meetings with Local,_State and Federal Agencies. ...... _5_6,400.00 526,805.00 These additional services fees will increase our previously revised original contract amount to 5131,520.00 including the reimbursable expense allowance. See attached revised Summary Sheet. Should you h any questions, please do not hesitate to contact our Office. Sine cony J. Donadio A.1.ACARB Prestft t Cc: File 609 17th Street Vero Beach, Florida 32960 Phone 772 79=1 2929 Fax 772 562 8600 Email daa•«donadio-arch.com License No. AA0002238 65 ADDITIONAL ENVIROMENTAL, PROFESSIONAL ENGINEERING AND SHOOTING RANGE DESIGN SERVICES For INDIAN RIVER COUNTY PUBLIC SHOOTING RANGE IMPROVEMENTS IRC PROJECT NO. 1213 Scope of Additional Services The Additional Environmental, Professional Engineering and Shooting Range Design Services scope of work includes the work necessary to revise the construction plans for the proposed improvements to the Indian River County Shooting Range to accommodate two (2) phases of construction. This scope of services eliminates the proposed 300 yard rifle range from the project and accelerates the construction of the proposed sporting clays trail, proposed 120 yard by 50 yard action pistol range, and proposed concrete block wall as Phase 1. The Phase 2 construction plans will include the proposed skeet & trap facilities and buildings included in the original scope. This additional services scope includes the professional services necessary to design, permit, and bid this project as 2 separate phases and provides allowances for post design services. The following additional services shall be provided as requested by the Client (Indian River County) for the revisions/change in scope of the Skeet and Trap Shooting Range Improvements as stated above: 1. Assist the CLIENT in evaluating layout alternatives and potential operational restrictions for the safe operation of new ranges at the Indian River County Public Shooting Range located at 10455 102nd Terrace, Sebastian, FL. The new facilities to be evaluated include an Action Pistol Range located between the existing Air gun and Rifle Ranges, a Law Enforcement Range located to the west and adjacent to the existing Pistol Range, installation of a 12 ft. high Masonry Wall to the West of the existing Pistol Range and a mulched Sporting Clays Trail located to the west of the existing Sporting Clays Trail. 2. Provide Environmental coordination and meetings with the CLIENT to initiate and complete the site plan changes, which include the above stated changes in scope. 3. Prepare civil engineering design drawings for these new range facilities with the features and dimensions as directed by the CLIENT. The design drawings will include range control lines and safety zones, grading and drainage plans and details for these elements of the proposed construction project. 4. Represent the CLIENT and coordinate with local, State and Federal agencies regarding modifications to existing permits or approvals that are needed to proceed with the proposed work. 5. Environmental coordination and meetings with the ACOE in their local Office as well as onsite regarding maintaining wetland mitigation on the property, prepare the Public Notice document for the ACOE, respond to ACOE RAI's and coordination requests. 6. Prepare and submit a site plan application along with the required calculations and exhibits to modify the existing land development permit to the Indian River County Community Development Department for approval, and will attend Technical Review Committee meetings (as necessary) to present the project and address questions about the proposed design. 03/04/2014 Page 1 of 2 66 7. Prepare and submit land clearing, tree removal, stormwater perruit and concurrency determination applications along with the required exhibits to the Indian River County Community Development Department for approval and will address questions and comments about the proposed design. 8. Prepare and submit stormwater drainage design drawings and a stormwater permit application along with the required calculations and exhibits to modify the existing stormwater permit to the St. Johns River Water Management District and will attend pre -application and review meetings (if necessary) with SJRWMD to present the project and address questions about the proposed design. 9. Environmental modification to the site plan for the State application, perform additional Unified Mitigation Assessment Methodology (UMAM) analysis and field visits with the St. Johns River Water Management District. Submit RAI responses to the SJRWMD and coordinated the responses with the CLIENT. 10. Prepare an erosion control plan and a Stormwater Pollution Prevention Plan, and submit a Notice of Intent to permit Discharge of Stormwater from Large and Small Construction Activities to the Florida Department of Environmental Protection, as required by the National Pollutant Discharge Elimination System. 11. Maintain informal contact with reviewing agency staff in an effort to answer questions and expedite receipt of the necessary permits. 12. Prepare construction documents (plans and specifications) to clearly convey the scope of the civil construction services and to adequately define the requirements for the execution and to measure the satisfactory completion of the work. 13. Assist the CLIENT in soliciting and evaluating price proposals submitted by contractors to execute portions or all of the proposed work. Provide answers to Requests for Information (RFI's) and provide sketches, calculations or other civil engineering data that may be needed to support clarifications or addenda to the bid documents. 14. Attend a pre -construction and several regular progress meetings with the CLIENT and CL11-NT'S contractor(s). Conduct routine site inspections to verify that the work is proceeding in accordance with the approved construction plans and technical specifications. Address Requests for Information (RFI's) and will evaluate Change Order proposals (CO's) as may arise during the construction period. 15. Participate in a completion inspection and will prepare a punch -list of observed deficiencies in the work. Conduct a final inspection to verify the contractor's correction of the punch -list items. 16. Prepare "as -built" record drawings of the project as may be required by the permitting agencies and will submit such drawings along with completion certifications to the agencies. The "as -built" drawings will be based upon the contractor's marked -up drawings of the completed construction. 03/04/2014 Page 2 of 2 67 SUMMARY PROSPOSED ADDITIONAL PROFESSIONAL SERVICES FEES Project Name: IRC Public Shooting Range Action Pistol Ranges IRC Project No. 2014026 DAA Project No.: 2013-04.1.2 Date: 5 -Mar -14 TASK 10% CONSULATANT MANAGEMENT FEES FEE TOTAL FEES Architectural $ - $ - $ Structural Engineering $ 1,540.00 $ 154.00 $ 1,694.00 MEP Engineering $ - $ $ Basic Additional Services Fees $ 1,540.00 $ 154.00 Civil Engineering $ 17,010.00 $ 1,701.00 $ Environmental Engineering $ 6,400.00 $ $ Landscape Architecture $ - $ - $ Site Surveying $ - $ $ Cost Consultant $ _ $ $ Geotechnical Engineering $ - $ $ 1,694.00 18,711.00 6,400.00 Additional Services Fees $ 23,410.00 $ 1,701.00 $ 25,111.00 TOTAL FEES $ 24,950.00 $ 1,855.00 $ 26,805.00 Reimbursables $ - $ $ TOTAL FEES + REIMBURSABLES $ 24,950.00 $ 1,855.00 $ 26,805.00 68 69 SUMMARY PROSPOSED PROFESSIONAL SERVICES FEES Project Name: IRC Public Shooting Range Improvements IRC Project No. 1213 DM Project No.: 2013-04.1.2 Date: Revised 03/05/2014 TASK CONSULATANT FEES MANAGEMENT FEE TOTAL FEES A/E SERVICES Architectural $ 18,770.00 $ $ 18,770.00 Structural Engineering $ 8,110.00 $ 154.00 $ 8,264.00 MEP Engineering $ 4,880.00 $ $ 4,880.00 Civil Engineering $ 34,080.00 $ 2,407.00 $ 36,487.00 Environmental Engineering $ 16,400.00 $ 500.00 $ 16,900.00 Landscape Architecture $ 3,405.00 $ 300.00 $ 3,705.00 Cost Consultant $ 3,250.00 $ 300.00 $ 3,550.00 TOTAL A/E SERVICES Lump Sum Fees $ 88,895.00 $ 3,661.00 $ 92,556.00 CONSTRUCTION RELATED SEVICES Architectural $ 1,750.00 $ - $ 1,750.00 Structural Engineering $ 750.00 $ - $ 750.00 MEP Engineering $ 910.00 $ - $ 910.00 Civil Engineering $ 1,050.00 $ 100.00 $ 1,150.00 Landscape Architecture $ - $ $ NTE BIDDING PHASE $ 4,460.00 $ 100.00 $ 4,560.00 Architectural $ 10,260.00 $ - $ 10,260.00 Structural Engineering $ 1,580.00 $ - $ 1,580.00 MEP Engineering $ 1,820.00 $ - $ 1,820.00 Civil Engineering $ 2,970.00 $ 284.00 $ 3,254.00 Landscape Architecture $ 1,825.00 $ 150.00 $ 1,975.00 NTE CONSTRUCTION PHASE $ 18,455.00 $ 434.00 $ 18,889.00 Architectural $ 760.00 $ - $ 760.00 Structural Engineering $ - $ $ MEP Engineering $ 680.00 $ 50.00 $ 730.00 Civil Engineering $ 2,940.00 $ 285.00 $ 3,225.00 Landscape Architecture $ - $ $ NTE CLOSEOUT PHASE $ 4,380.00 $ 335.00 $ 4,715.00 TOTAL NTE CONSTRUCTION RELATED SEVICES $ 27,295.00 $ 869.00 $ 28,164.00 MEETINGS & COORDINATION Meetings $ 3,800.00 $ - $ 3,800.00 Coordination $ 5,000.00 $ - $ 5,000.00 TOTAL MTGS & COORDINATION Lump Sum Fees $ 8,800.00 $ - $ 8,800.00 NTE Reimbursables $ 2,000.00 $ - $ 2,000.00 TOTAL FEES $ 126,990.00 I $ 4,530.00 I $ 131,520.00 69 Consent Agenda Item INDIAN RIVER COUNTY, FLORIDA DEPARTMENT OF UTILITY SERVICES Date: March 10, 2014 To: Joseph A. Baird, County Administrator From: Vincent Burke, P.E., Director of Utility Services („ca' Prepared By: Arjuna Weragoda, P.E., Capital Projects Manager AL) Terry Southard, Utility Operations Manager Change Order No.2 for the Water Plants Lime Slurry Injection Project — UCP 2715 Bid No: 2013028 Subject: DESCRIPTIONS AND CONDITIONS: On May 7, 2013 the Indian River County Board of County Commissioners (BCC) awarded the contract for the Water Plants Lime Slurry Injection Project to R.J. Sullivan Corporation at a cost of $2,549,000.00. Notice to proceed was issued on August 21, 2013 to R.J. Sullivan to start the work at the North and South Water Treatment Plants. Change order No.1 to replace the acid tank at the South RO plant was approved by the board on October 8th, 2013 for a lump sum amount of $ 189,527.00. Part of the original scope of the project was to do modifications to the clearwells at both water treatment plants. In order to perform this work, the clearwells had to be taken out of service. During the inspection of the clearwells our staff and consultant Kimley-Horn and Associates noticed the paint separating from the concrete in the west clearwell at the North RO plant. The project is approximately 90% complete and during the functional testing the engineers noticed the equipment between the remote sensors and instruments and the central computer running Supervisory Control and Data Acquisition (SCADA) does not have the necessary hardware to communicate. SCADA is purely a software package that is positioned on top of hardware to which it is interfaced, in general via Programmable Logic Controllers (PLCs). PLCs, are connected to the data servers either directly or via networks. Data servers are connected to each other and to client stations via an Ethernet LAN. Adding Carbon Dioxide and Lime may augment the conditions of the paint in the clearwell if left in its current conditions. Therefore, given the deteriorating condition of the paint coupled with the lag time involved in the procurement process and the need for accurate/reliable communications between the main station and remote sensors, IRCDUS requested a proposal from the current contractor, R.J. Sullivan Corporation to perform the additional work. They submitted a proposal to our consultant Kimley-Horn and Associates on March 4, 2014. ANALYSIS: R.J. Sullivan Corporation submitted a proposal to perform the additional work outlined in the change order within the west clearwell and the hardware modules for communication for a lump sum amount of $50,155.96. Staff and our consultant have evaluated the proposal and believe that the scope and fee are reasonable. The Change Order No.2 will add $50,155.96 to the current F:\Utilities\UTILITY - Engineering\WTP - North RO\Lime Slurry Injection Project -UCP 2715\Admin\Agenda-Change Order No.2 to RJ 3-6-14.doc Page 1 of 2 70 contract amount of $2,738,527.00 for a total of $2,788,682.96 and add another forty two (42) calendar days. FUNDING: Funding for Change Order No. 2 in the amount of $50,155.96 is available in the Lime Slurry Injection account in the Utilities Fund. Funds for this project are derived from the Renewal and Replacement fund in the operating budget. The operating budget is derived from water and sewer sales. ACCOUNT NO.: Description Account Number Amount Utilities/General & Eng/R&R/Lime Slurry Injection 47123536-044699- 12515 $50,155.96 RECOMMENDATION: Staff requests the Board to authorize the Chairman to execute the attached Change Order No. 2 on their behalf for a sum amount of $50,155.96 to R.J. Sullivan Corporation increasing the total contract amount to $2,788,682.96. ATTACHMENT(s): 1. Change Order No. 2 2. Proposal from R.J. Sullivan Corporation APPROVED FOR AGENDA: By: (a)oh JoseOh A. Baird, County Administrator For: ��. aol' Date Indian River Co. Appr • -d Date Administration 11 3)/,))9 Legal D',, 3)\2-1\ Budget qqiit CW1. b gUtilities - 0 -W Utilities -Finance G MA.t. 4-1.1-141 71 PROJECT DATE OF ISSUANCE 3/10/2014 OWNER CHANGE ORDER No. 2 EFFECTIVE DATE OWNER's Contract No. 20130128 Project No, UCP2715 CONTRACTOR R.J. Sullivan Corporation ENGINEER Kimsey -Horn and Associates Inc You are directed to make the following changes in the Contract Documents: Description: Ciearwell Paintin• and Additional Controls E.ui•ment Reason for change order: Deterioration of North slant west clearwell and additional cards to allow for communication between the new control .anal and the PLC Attachments: List documents sue •ortin. chan CHANGE IN CONTRACT PRICE Original Contract Price $ 2 543 000:00 Net changes from previous Change Orders No. 0 to No. 1 $189 527.00 Contract Price prior to this Change Order $2 738.527 00 Net Increase (decrease) in this Change Order $50,155,96 Contract Price with all approved Change Orders $2 788.682.96 ACCEPTED: RECO RJ Sullivan Corp. Kimle By: By, Bob Mullen Nick e RJS • uotes for ENBT cards and •aintin. CHANGE IN CONTRACT TIME Original Contract Times Substantial Completion: 210 Ready for final payment: 240 Da s or dates Net change from previous Change Orders No. 0 to No, 1 20 da s Contract Time prior to this Change Order Substantial Completion: 230 Ready for final payment: 290 Da s or dates Net Increase in this Change Order 42 da s Contract Time with all approved Change Orders Substantial Completion: Ready for final payment: NDED: rn ssoc.Inc. Date: Date: 3/10/2014 EJCDC No. C-700 (2002 Edition) Prepared by the Engineers Joint Contract Documents Committee and endorsed by The Associated General Contractors of America. 272 302 s or dates APPRO Indian _ Arjuna W� -,;�:b/► Date: ____11141t__ Utilities 00800-1 72 r1 Sullivan Corp. GENERAL CONTRACTOR March 4, 2014 Mr. Mark Miller Kimley-Horn and Associates, Inc. 1920 Wekiva Way, Suite 200 West Palm Beach, FL 33411 Re: Indian River County Utilities R.O. Plants Lime Slurry Injection Paint West Clearwell at North Plant Dear. Mr. Miller, Per your recent request, we offer to paint the west Clea work will include sandblasting and coating the interior wall accordance with Specification Section 09900. No concret quotation for this extra work is as follows. Sandblasting & Painting RJS Supervision (8 MH @ $75.00/MH) 5% Mark-Up Additional Bond & Insurance Total PCO 07A resell at the north RO Plant. The s, floors & ceiling in e restoration is included. Our The above work will require an additional 42 calendar days time. This additional time will cover material procurement, s cure time before putting clearwells back into service. If this please issue your change order to add this work. Sincerely, obert D. Mullen Project Manager cc: Proposed Change Order File, Job 348 $38,556.00 600.00 1,927.80 1.213.80 $42,297.60 to be added to our contract andblasting, coating and proposal is acceptable, 2001 N.W. 22nd Street • Pompano Beach, FL 33069 Phone 954-975-0388 • Fax 954-975-3333 73 j Sullivan Corp. GENERAL CONTRACTOR March 7, 2014 Mr. Mark Miller Kimley-Horn and Associates, Inc. 1920 Wekiva Way, Suite 200 West Palm Beach, FL 33411 Re: Indian River County Utilities R.O. Plants Lime Slurry Injection Convert CP -3 to Ethernet Remote I/O Comms Dear. Mr. Miller, As discussed at the progress meeting, we propose to furnish and install two (2) new Allen-Bradley 1756-ENBT Ethernet modules, one in each CP -3 and the main ControlLogix PLC rack. Two new Phoenix Ethernet Switches will be provided. Please refer to the attached quotation from Rocha Controls. Our quote for this extra work is as follows. PCO 12A Analog output modules (Rocha Controls) 10% Mark-Up Additional Bond & Insurance Total $6,939.00 693.90 225.46 $7,858.36 Completion of this change will take approximately two weeks from the date of your authorization. If you would like to make this change, please issue your written acceptance and notice to proceed. Sincerely, obert D. Mullen Project Manager cc: Proposed Change Order File, Job 348 2001 N.W. 22nd Street • Pompano Beach, FL 33069 Phone 954-975-0388 • Fax 954-975-3333 1111 4 ROCHA CONTROLS March 3, 2014 Rocha Controls - Municipal and Industrial Control Systems 5025 Rio Vista Ave Tampa, FL 33634 813-628-5584 ph 813-664-6713 fax www.rochacontrols.com Bob Mullen, Project Manager R. J. Sullivan Corp 2001 NW 22nd Street Pompano Beach, FL 33069 Re: Indian River County RO Plants Lime Slurry Injection Proposal for Change to Convert CP -3 to Ethernet Remote I/O Comms Bob: Per the Engineer's request we offer the following proposal. 1. Provide and install complete two (2) new Allen-Bradley 1756-ENBT Ethernet modules, one each in CP -3 and the main ControlLogix PLC rack. 2. Provide and install two (2) new Phoenix Industrial Ethernet Switch - FL SWITCH SFN 4TX/FX ST - 2891453 Total Cost will be: $6,939. Sales Tax Included. Note: Existing Phoenix Digital 1756-OCX-DP to remain in place. Terms 1. This quotation is valid for ninety (90) days from date listed. 2. Terms are Net 30 for regular payment requests. The payment requests will be based upon an approved schedule of values. If you have any questions on the details of this quotation, please call me on my cell phone at 813-267-3235 or fax to # 813-664-6713 or email rrocha@rochacontrols.com Sincerely, 14,T;h0.6/1 48,fe President 75 INDIAN RIVER COUNTY, FLORIDA DEPARTMENT OF UTILITY SERVICES Date: March 6, 2014 To: Joseph A. Baird, County Administrator From: Vincent Burke, P.E., Director of Utility Services eiv,t,u( V3) Prepared By: Arjuna Weragoda, P.E., Capital Projects Manager /10 Subject: Financing Capital Cost on the 66th Avenue Watermain Project From 8th Street to 16th Street Indian River County Project No: UCP 4040 It is requested that the following information be given formal consideration by the Board of County Commissioners at its regular meeting of March 18, 2014. DESCRIPTIONS AND CONDITIONS: On January 21, 2014, The Board of County Commissioners (BCC) approved a cost recovery method to collect a proportionate project costs for UCP No. 4040 if and when a resident makes an application for service along 66th Avenue between 8th and 16th Street. The approved alternative was scenario No. 2, which was the 70/30 split. The equitable per parcel capital cost in scenario No. 2 to be collected during connection is $ 13,637.29. The current County ordinance does not have any provisions to allow financing the capital cost. ANALYSIS The Indian River County Department of Utility Services (IRCDUS) currently finances the impact fees for a period of 5 -years per County Ordinance 201.09. In the case of a Special Assessment Project, the capital cost of the project typically has been financed for a period of 10 -years. Both of these financing mechanisms are tied to the property; therefore the loan triggers a Tien against the property. There is currently no mechanism in County Ordinance to allow for financing non- mandatory capital connection costs. F:\Utilities\UTILITY - Engineering\projects - Utility Construction Permits\IRC - 66th Avenue Phase 2 Roadway4th St to 16th St - Utility Conflicts UCP#4040 Carter Assoc\Agenda Items\BCC agenda item - 5 -Yr Financing Option -03-06-14 three.doc 76 RECOMMENDATION Due to the high capital cost of this project and the one-time payment and concerns expressed by residents to staff, the following financing mechanism is proposed. These will be treated similar to impact fee loans and assessments, whereas the loan will constitute a lien against the property. Following is a summary of the financing details per parcel or property electing to connect: Loan Amount: Interest: $ 13,637.29 Loan Period: 5.75%* 60 -months Payment per month: Total Payment at 60 -months: $ 262.06 $ 15,723.60 *As set by the BCC each year Staff recommends that the Board of County Commissioners approve a 5 -year financing mechanism for the 18 properties to cover the capital cost for project UCP No. 4040 on 66th Avenue between 8th and 16th Street. Residents will still be responsible for the standard impact fees and connection fees in addition to the capital costs. ATTACHMENTS Approved Scenario No.2 Capital Cost Financing Information APPROVED FOR AGENDA: Joseph A. Baird, County Administrator > czi--) S a0/1 Date Indian River Co. Administration Legal Budget Utilities Utilities -Finance 3-1i -r q F:\Utilities\UTILITY - Engineering\Projects - Utility Construction Permits\IRC - 66th Avenue Phase 2 Roadway4th St to 16th St - Utility Conflicts UCP#4040 Carter Assoc\Agenda Items\BCC agenda item - 5 -Yr Financing Option -03-06-14 three.doc 77 (FROM 8TH ST TO 16TH ST) Cost/Parcel 0) 0 N Owners Name rn N N m 0 M e -i 915 66TH AV BEATTY BYRON H SR (TRS)& 33390700001016000001.1 LEMBO JOSEPH P DIANE W m e -i 0 0 0 0 O Cr) t -i 0 O 0 O 0 00 0 CT) Cr) m m rn N NZ m 0 m r -I i!} 0 0 l0 >- cc w O cc cc Lu z w (9 0 cc J (9 33390700001009000002.1 CI) N N Cr) LD M r -i rn N N m m e -i i!} 33390800001013000001.2 LD LD 0 c-1 Q1 33390800001013000001.0 rn N N: LDm m 4-i ir) 0 GAGLIARDI GENE R ROSEMARY B 33390700001009000002.0 00 rn N N m LD m c -i 0 6625 12TH ST O �-i 0 0 0 0 0 0 0 0 0 0 0 N 0 rn Cr) Cr) m rn N m w m r -I if} Ol N N m LD m r -I if} Ol N N m LD M Ql N m LO m a -i N Ol N N m LD m �-i if} 1010 66TH AV O 01 0 0 0 0 0 N t-1 0 0 0 0 0 00 0 rn m m m 00 6585 12TH ST CO z z ›- 1— CC 1- 0: w 00 0 cc>W V) Z J 0 0 0 O 0 O e-1 0 0 0 O 0 00 O rn m m m 0) 1020 66TH AV U Z ce W 1- z W U w cc H W J z w J (9 0 00 0 O 0 O 0 N r -I 0 -1 0 O O O 00 O rn m m m 0 1300 66TH AV 33390800001004000004.0 1060 66TH AV O L6 O O 0 0 O N r-1 O 0 0 0 O 00 O 01 m m m Ol N m LD Cr;' if} ei 1295 66TH AV 33390700001008000004.0 Q1 N N m LD m �-i if} 01 N Cr) l0 M e -i 01 N n m l0 Cr). ri dl N n m l0 m e -i 0) N M m r-1 1140 66TH AV 33390800001012000005.0 0 1- LOLD m �-f BEATTY BYRON H SR (TRS)& O Lri0 0 0 0 0 00 0 0 0 0 0 0 0 Cn m Cr) m 0 BEATTY BYRON H SR (TRS)& M O 0 O O 0 00 O 0 0 0 O 0 Ol Cr) m Cr) 00 PREUSS DANIEL I (TRS) O N O O O 0 0 N r1 0 O 0 O 0 CO O m m m 1- LD LD 0 UI N 0 w w ce U 1- 2 (9 z O lD O 0 O O O lf) O 0 0 0 0 0 00 O 01 m m 78 tfk CAPITAL COSTS FINANCING INFORMATION (As of March 7, 2014) l Cost per Month* CO 0 N (.0 N Efl CO 0 N CD N 69 CO 0 N (O N EA $262.06 I (0 0 N (O CAINCNINN 63 CO 0 N CO 63 CD 0 N (O 63 (0 0 N CO Ef? CO 0 N 0 64 CO 0 N 0 N 69 CO 0 N 0 N 63 CD 0 CV O N 69 NA $262.06 $262.06 (0 0 N CO N 69 $262.06 (0 0 N CD N 69 Connection Status not connected not connected not connected not connected not connected not connected not connected not connected not connected not connected not connected not connected connected, paid in full not connected not connected not connected not connected not connected Cost/Parcel Ol N M (O M r 1 V? Ol N M (D M r -I if? Ol N m (O M I- I V? C1 N M (D M r -I Ll Ol Ni M (0 M ri i/? Ol N M (D M r -I i/? Ol N m (O M r-1 if? Ol N M (D M r -I if} Ol N M (O M r -I V? Ql N M (D M a --I V? CT N M CO C.A. r -i L} Ql N M (D m r -I i/? Ol N M (0 m r -I V? Ql N M (D M r -I if? Ol N M (0 M ri if} Ql N M (O M r -I if? O) N M (O M r -I V} $13,637.29 Property Address 915 66TH AV 940 66TH AV (D 950 66TH AV > 42 0 r -i Ol H 6625 12TH ST 1010 66TH AV 6585 12TH ST > 4 O CV 0 ri 1300 66TH AV 1060 66TH AV 1295 66TH AV 1140 66TH AV 1355 66th AV f H (~O (O 1040 66TH AV 1250 66TH AV Owners Name BEATTY BYRON H SR (TRS)& LEMBO JOSEPH P DIANE W GAGLIARDI GENE R ROSEMARY B GREENE JANIE E HICKMAN GUY H TERRELL B GAGLIARDI GENE R ROSEMARY B BEATTY BYRON H SR (TRS)& JONES CELIA FAY LINDSEY ROBERTJ * LYNN B GLENDALE TRADE CENTER INC WEST NICOLE GRICE SAMMONS TIMOTHY J WALTERS ALEX GG CONCHETTTA A U HOLLAND RICHARD .1* LINDA S BEATTY BYRON H SR (TRS)& BEATTY BYRON H SR (TRS)& PREUSS DANIEL I (TRS) KNIGHT C REED III Property I.D. ri ri o o o o o CD r -I 0 r -I 0 0 0 0 N 0 Ql m m M M ri o o 0 o o m ri 0 ri 0 0 0 0 00 0 of M m m r -I Ni 0 0 0 0 O al 0 0 r -I 0 0 0 0 N 0 Ql M M m N ri 0 0 0 0 O CO ri 0 r -I 0 0 0 0 00 0 of m m m 0 r-1 0 0 0 0 O m ri 0 r -I 0 0 0 0 00 0 of m m m 0 N 0 0 0 0 O Ol 0 0 ri 0 0 0 0 N 0 al M m M 0 ri 0 0 0 0 O Ql 0 0 r -I 0 0 0 0 N. 0 of m m m O 01 0 0 0 0 o N r -I 0 ri 0 0 0 0 00 0 Ol m m m 0 4 0 0 0 0 0 N ri 0 ri 0 0 0 0 00 0 Ql m m m 0 00 0 0 0 0 0 N r1 0 r -I 0 0 0 0 00 0 Ol m (» m 0 4 0 0 0 0 0 0 0 ri 0 0 0 0 00 0 Q1 m m m 0 (O 0 0 0 0 0 N ri 0 -1 0 0 0 0 00 0 Ql m rn m 0 Ct 0 0 0 0 0 00 0 0 r1 0 0 0 0 b 0 of M (rl m 0 L7l 0 0 0 0 0 N r-1 0 r -I 0 0 0 0 00 0 of M m m 0 Ln 0 0 0 0 0 00 0 0 ri 0 0 0 0 N 0 al m M m 0 m 0 0 0 0 0 00 0 0 r -I 0 0 0 0 N 0 of M m m 0 N 0 0 0 0 0 N ri 0 r -I 0 0 0 0 00 0 Ql m ro m 0 (O 0 0 0 0 0 LA 0 0 ri 0 0 0 0 00 0 al M m m N CO V Lal CO r CO 01 C'ON- r- 12 13 14 15 18 *FINANCED FOR 60 MONTHS AT 5.75% INTEREST 0 U f0 d E 0) c 0) Q) (0 0) c U c (0 (0 (0 O U (0 .a (0 sU 0 O O N U N li a c rn O U -630 O J (0 f0 0 CI a 0 rn m m (n 79 CONSENT AGENDA INDIAN RIVER COUNTY DEPARTMENT OF GENERAL SERVICES Human Services Department DATE: March 11, 2014 TO: The Honorable Board of County Commissioners THRU: Joseph A. Baird, County Administrator THRU: Michael Zito, Assistant County Administrator FROM: Brad Bernauer, Human Services Director SUBJECT: Children's Services Advisory Committee's Recommendation RFP # 2014033 new Focus Areas for 2014-15 and sample agency contract to be used. BACKGROUND: Attached, please find copies of the Children's Services Advisory Committee's recommendations for the RFP #2014033 for the funding year 2014-15. Included is a Sample Agency Contract for 2014-15 and the revised Focus Areas for 2014-15 as recommended by the CSAC Needs Subcommittee and approved by the CSAC. The purpose of this request is to obtain the Board of County Commissioners' approval of the attached RFP # 2014033, the Focus Areas and the Children Services Advisory Committee Funding Contract for 2014-15 to be executed by the agencies. This contract is the same as the contract used in past years. RECOMMENDATION: Staff recommends that the Board accept the RFP #2014033 for 2014-15, Focus Areas and Agency Contract as submitted and authorize the Chairman to execute the individual contracts. APPROVED AGENDA ITEM BY: JosephlA. Baird, County Administrator z1,44_„) /r l/1 Indian River Co Ap.roved D to Admin 31a Legal `r1 Budget 1 /4 Department / 3-t • /y Risk Manager 80 Edit this Header. Type the organization and program name and the funder for whom it is being completed. The page # is already set at the bottom right of every page. ORGANIZATION: PROGRAM: 2014/15 CORE APPLICATION TABLE OF CONTENTS "X" the parts of grant application to indicate inclusion. Also, please put page number where the information can be located. X Section of the Proposal Page # TABLE OF CONTENTS (check list) 1 PROGRAM COVER PAGE (with signatures) 2 A. ORGANIZATION CAPABILITY (one page maximum) 1 Mission and Vision of organization 3 2. Summary of expertise, accomplishments, and population served 3 B. PROGRAM NEED STATEMENT (one page maximum) 1. Program Need Statement 4 2. Programs that address need and gaps in service 4 C. PROGRAM DESCRIPTION (two pages maximum) 1. Funding priority 5 2. Description of program activities 5 3. Evidence that program strategy will work 5 4. Staffing 5 5. Awareness of program 5 6. Accessibility of program 5 D. MEASURABLE OUTCOMES & ACTIVITIES MATRIX (Four outcomes maximum) 6-10 E. COLLABORATION (one page maximum) 11 F. UNDUPLICATED CLIENTS 1. Projections by Location 12 2. Projections by Age Group 12 G. FUNDER SPECIFIC REQUIREMENTS 13 H. BUDGET (Separate MS Excel file) 13 1 81 Edit this Header. Type the organization and program name and the funder for whom it is being completed. The page # is already set at the bottom right of every page. PROGRAM COVER PAGE Organization Name: Executive Director: E-mail: Address: Telephone: Fax: Program Director: E-mail: Address: Telephone: Fax: Program Title: Priority Need Area Addressed: Brief Description of the Program: SUMMARY REPORT — (Enter Information In The Black Cells Only) **If request increased 5% or more, briefly explain why: If these funds are being used to match another source, name the source and the $ amount: The Organization's Board of Directors has approved this application on (date). Name of President/Chair of the Board Signature 2 82 Edit this Header. Type the organization and program name and the funder for whom it is being completed. The page # is already set at the bottom right of every page. Name of Executive Director/CPO Signature 3 83 Edit this Header. Type the organization and program name and the funder for whom it is being completed. The page # is already set at the bottom right of every page. PROPOSAL NARRATIVE Please respond to each question in the allotted space for each section. In responding to each section of the proposal narrative, please retain the section -label and question that you are addressing. Do not change the Times New Roman 12 pt. font or other settings. Directions, such as these, may be deleted if space is needed, but again, do NOT delete the Section headers or the numbered questions A. ORGANIZATION CAPABILITY (Entire Section A not to exceed one page. Box will expand as you type.) 1. Provide the mission statement and vision of your organization. 2. Provide a brief summary of your organization including areas of expertise, accomplishments, and population served. 4 84 Edit this Header. Type the organization and program name and the funder for whom it is being completed. The page # is already set at the bottom right of every page. B. PROGRAM NEED STATEMENT (Entire Section B not to exceed one page. Box will expand as you type) 1. a) What is the unacceptable condition requiring change? b) Who has the need? c) Where do they live? d) Provide local, state, or national trend data, with reference source, that corroborates that this is an area of need. 2. a) Identify similar programs that are currently serving the needs of your targeted population; b) Explain how these existing programs are under -serving the targeted population of your program. 5 85 Edit this Header. Type the organization and program name and the funder for whom it is being completed. The page # is already set at the bottom right of every page. C. PROGRAM DESCRIPTION (Entire Section C, 1— 6, not to exceed two pages. Box will expand as you type) 1. List Priority Needs area addressed. 2. Briefly describe program activities including location of services. 3. Briefly describe how your program addresses the stated need/problem. Describe how your program follows a recognized "best practice" (see definition on page 12 of the Instructions) and provide evidence that indicates proposed strategies are effective with target population. 4. List staffing needed for your program, including required experience and estimated hours per week in program for each staff member and/or volunteers (this section should conform to the information in the Position Listing on the Budget Narrative Worksheet). 5. How will the target population be made aware of the program? 6. How will the program be accessible to target population (i.e., location, transportation, hours of operation)? 6 86 Edit this Header. Type the organization and program name and the funder for whom it is being completed. The page # is already set at the bottom right of every page. D. PROGRAM OUTCOMES AND ACTIVITIES MATRIX. 3 - 4 program outcomes only. One matrix table per outcome. Each matrix table must not exceed two (2) pages. (NOTE: Boxes for Outcomes and cells in Matrix tables will expand as you type.) Do not include this description page in the submitted proposal. Outcomes: In general, a program should have 3-4 program outcomes. The Outcome indicates the measurable impact or change the program will have on the clients its serves. The outcome should detail the results of the services provided, not the services provided. Outcomes utilize action words such as maintain, increase, decrease, reduce, improve, raise and lower. Please incorporate the following into the outcome description: * Direction of change * Area of change * Target population * Degree of change * Time frame * As measured by * Baseline: the number you will be measuring against Example Outcome: To decrease (direction of change) number of unexcused absences (area of change) of enrolled boys and girls (target population) by 75% (degree of change) in one year (time frame) as reported by the 2013/14 School Board attendance records (as measured by). Baseline: 2013/14 School Board attendance records for enrolled boys and girls. Activities Matrix: The matrix is designed to identify specific activities the program will provide to achieve the stated outcomes. The matrix identifies: 1) the specific activity; 2) how often the service/activity is provided; 3) who, by position, is responsible to deliver the service/activity; and 4) expected change in client from providing service/activity. In addition, the matrix is designed to capture the evaluation of services provided: 5) indicator or measurement of change; 6) source of measurement; and 7) how frequently it is measured. A separate PROGRAM OUTCOMES AND ACTIVITIES MATRIX needs to be completed for each outcome. Use a separate row for each activity and group activities under their related outcomes. To add more rows, if needed, simply locate the cursor at the last cell in the last row and press the "TAB" button on the keyboard. See examples provided in the instructions. IMPORTANT NOTE: Keep in mind when developing PROGRAM OUTCOMES that, if funded, these will be what you are accountable to accomplish. Also, the PROGRAM OUTCOMES should reflect the information described in the PROGRAM NEED STATEMENT (B.1.). All PROGRAM NEED STATEMENTS should flow from the MISSION & VISION. MEASURABLE OUTCOMES should be based on and measure program needs. Activities are the tasks you do to influence the outcome and impact the unacceptable condition in your PROGRAM NEED STATEMENT. (B.1.). 7 87 0 0 .0 0 0 0 .0 a 0 H 0 N 0 as 0 U 0 0 .0 .4-- 0 0 0 N •0 C N E 0 E 0 0. C 0 0 0 0 0 n & Data Collection Evaluation Des E 00 88 Outcome # 2: +.d E A E ^64 i. cop E O U 89 El w 4r ice. O = y y to ct H 6 Data Source (where) r Expected Outcomes/change (why) Program Activities (what) 89 0 • 0 4 E 0 O 0 ro 0 ro ro U bn ro U d 0 O U bq C 0 D E O CL O D4 FI 0 YV etc E CD 0 U 0 U N Data Source Time of (where) Measurement (when) 3 4 5 Responsible Expected Indicator Parties (who) Outcomes/change Measurements (why) (evidence) N Frequency (how often) 11 Program Activities (what) 0 90 OJ,17 0 •x 0 0 ,.0 U ro 0 cs v 0 0 U on U x 0 0 of) CI ,.O '9I CCI a O. •el oq a> FI v . •0 CC 7 Time of Measurement (when) 6 Data Source (where) 4 5 Expected Indicator Outcomes/change Measurements (why) (evidence) 3 Responsible Parties (who) 2 Frequency (how often) 1 Program Activities (what) 91 Edit this Header. Type the organization and program name and the funder for whom it is being completed. The page # is already set at the bottom right of every page. E. COLLABORATION (Entire Section E not to exceed one page) 1. List your program's collaborative partners and the resources that they are providing to the program beyond referrals and support. (See individual funder requirements for inclusion of collaborative agreement letters.) (NOTE: COLLABORATIVE AGREEMENT LETTERS ARE NOT REQUIRED BY ANY OF THE UNITED WAYS USING THIS CORE APPLICATION.) Collaborative Agency Resources provided to the program 12 92 Edit this Header. Type the organization and program name and the funder for whom it is being completed. The page # is already set at the bottom right of every page. F. UNDUPLICATED CLIENTS 13 93 Number of Unduplicated Clients by Age Location tFicaF 1 dear ct ;a12 X13 �w� � Current Fiscal Budget 2013/14 Individuals Year GroupIn Nest �!�scalYYear a"'Y�Sk , Pr o ect� ns �,�'����� id a�;,'1 Tu i 201415 � In %Idu s Gro p % G'rou`p itt 0 to 4 - (Pre-school) - - - - - ,F - 5 to 10 - (Elementary) - - - - - - 11 to 14 - (Middle) - - _ - - - 15 to 18 - (High School) - - - - - - Total Children - - _ - 19 to 59 - (Adults) - - - - - - 60 + (Seniors) - - _ - - Total Adults - - _ - - - TOTAL SERVED - - _ - - - 13 93 Edit this Header. Type the organization and program name and the funder for whom it is being completed. The page # is already set at the bottom right of every page. G. FUNDER SPECIFIC REQUIREMENTS — refer to Funder Specific Request For Proposal instructions. H. BUDGET FORMS — The budget forms are in a separate Excel file named "CSAC 2014- 2015 Budget Forms". Refer to Funder Specific instructions for instructions opening this file. In the Excel file you will find the following worksheet tabs: 1. Budget Narrative Worksheet — Part One 2. Budget Narrative Worksheet — Part Two 3. Total Agency Budget 4. Total Program Budget 5. Total Funder Specific Budget 6. Explanation for Variances Make sure to print all the forms by going to each tab and selecting the Print icon, or click on File, Print, Entire Workbook. 14 94 Type the Organization and Program Name 2014/15 CORE APPLICATION BUDGET NARRATIVE WORKSHEET - PART ONE Revenues: Line 1 - 20 & Salaries/Fringes: Lines 21 - 26 IMPORTANT: The Budget Narrative should provide details to justify the amount requested in each line item of the budget for your program. From this worksheet, your figures will be linked to the Total Agency Budget, Total Program Budget and Funder Specific Budget. AGENCY: PROGRAM NAME: FUNDER: !CAUTION: Do not enter any figures where a cell is colored in dark blue ;Formulas and/or links are in place. - - -- - 1 2 3 4 5 6 7 8 NNW 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 Children's Services Council -St. Lucie Children's Services Council -Martin Advisory Committee -Indian River United Way -St. Lucie County United Way -Martin County Proposed Total Program Budget Funder Specific Budget Total' Agency Budget United Way -Indian River County Department of Children & Families County Funds Contributions -Cash Program Fees Fund Raising Events -Net Sales to Public - Net Membership Dues Investment Income Miscellaneous Legacies & Bequests Funds from Other Sources Reserve Funds Used for Operating In -Kind Donations (Not included in total) TOTAL REVENUES (doesn't include line 19) $0.00 Salaries - (must complete chart on next page) FICA - Total salaries x 0.0765 0.00 Retirement - Annual pension tor qualified staff Life/Health - Medical/Dental/Short-term Disab. Workers Compensation -# employees x rate Honda Unemployment - # projected employees x $7,000 x UCT-6 rate 3/11/2014 $0.00 $0.00 B Funder Specific Budget C Total Agency Budget 0.00 0.00 B-1 95 Type the Organization and Program Name SALARIES POSITION LISTING Title / Total Hrs/wk i Gross Annual Salary (Agency) II Portion of Salary on Proposed Ill Funder Specific Budget Iv % of Gross Annual SalaryPosition Requested(C/A) Example: Executive Director/40 hrs 70,000.00 10,000.00 5,000.00 7.14% 5,000.00 382.50 200.00 500.00 #DIV/0! 200.00 1,582.50 0 0.00 #DIV/0! #DIV/0! 0 0.00 0.00 #DIV/0! 0.00 0 #DIV/0! 0.00 #DIV/0! 0.00 0 0.00 0.00 #DIV/0! 0.00 #DIV/0! 0.00 0.00 #DIV/0! 0.00 0 0.00 #DIV/0! #DIV/0! 0 0.00 0.00 #DIV/0! 0.00 0 #DIV/0! 0.00 #DIV/0! 0.00 0 0.00 0.00 #DIV/0! 0.00 #DIV/0! 0.00 0.00 #DIV/0! 0.00 0 0.00 #DIV/0! #DIV/0! 0 0.00 0.00 #DIV/0! Remaining positions throughout the agency Total Salaries $0.00 $0.00 $0.00 #DIV/0! 3/11/2014 B-1 96 !FRINGE BENEFITS DETAIL (Funder Specific Budget Column C only, from line 21 to 26) Position Title / Total Hrs/wk 1 Funder Specific Budget 11 FICA 7.65% III Pension (A x %) IV Health Ins. V Worker's Compens. W Unemployme nt Compens. VII Total Fringes Funder Specific Example: Case Manager/40 hrs 5,000.00 382.50 200.00 500.00 300.00 200.00 1,582.50 0 0.00 0.00 0.00 0 0.00 0.00 0.00 0 0.00 0.00 0.00 0 0.00 0.00 0.00 0 0.00 0.00 0.00 0 0.00 0.00 0.00 0 0.00 0.00 0.00 0 0.00 0.00 0.00 0 0.00 0.00 0.00 0 0.00 0.00 0.00 0 0.00 0.00 0.00 0 0.00 0.00 0.00 0 0.00 0.00 0.00 0 0.00 0.00 0.00 0 0.00 0.00 0.00 0 0.00 0.00 0.00 0 0.00 0.00 0.00 0 0.00 0.00 0.00 0 0.00 0.00 0.00 0 Total Funder Request Fringe Benefits 0.00 $0.00 0.00 $0.00 '. 0.00 '.0.00 '.0.00 ',0.0. 0.00 ',1.10 3/11/2014 B-1 96 Instructions for the 2014/15 Core Funding Application GENERAL INSTRUCTIONS Please follow the instructions for completion of the Core Application for Funding. The Children's Services Councils and Advisory Committee and the United Ways of St. Lucie, Martin, and Indian River Counties support this core application for FY 2014/15. The application this year is in two electronic files. The file entitled 2014-15 Core Application is a Word file used for your program narrative description. You also have an Excel spreadsheet file named 2014-15 Budget Forms that contains the required fiscal forms. These files and an Instruction file are available at the funders' offices. If you use a printed version instead of the electronic, please double-check all of your calculations for accuracy. Be advised that the funders support this core application, however each funder may have different individual priorities and require different portions to be completed for that funder. Each funder may have specific penalties if required items are not included. Please carefully review the instructions for the funders to whom you are applying. Each funder requires an individualized application for each program. The use of core items in the narrative and fiscal sections should simplify application for the same program to several funders. CORE APPLICATION Page 1 Table of Contents. Header: Edit this Header. Type the name of your organization and the program name and the funder for whom it is being completed. The page # is already set at the bottom right of every page. This header will, once edited, appear on the top of every page of the narrative. NOTE: When you open the Financial Forms (MS Excel file), you will need to edit the header of each of those pages separately. Enter the name of your Organization and the name of the Program requesting funds. Required information. Use the Table of Contents as your Application Checklist. Enter an X for each completed item and enter the page # for its location in the application. Required information. Page 2 Program Cover Page. Required information. ➢ Complete the indicated information for the requesting Organization. ➢ Complete requested information for the Program to be funded. See specific Funder requirements for Program Funding Period. ➢ State the Priority Need Area to be addressed in accordance with specific Funder requirements. ➢ Brief Description of the program should be as focused and brief as possible. This is the summary used to describe your program. ➢ Complete financial and statistical data summary. 1 97 IMPORTANT: To access the Excel box, move your cursor inside the box and double click. Enter all of the information in the requested areas, except for the cells in blue (formulas are in place). To exit the box, move your cursor outside the Excel box and click once. Any changes made to information in the box are saved when the Word document is saved. ➢ These numbers should not be duplicative of each other and should be a reasonable expectation, given the size and scope of the program. ➢ The client figures and amounts used on this page must be consistent with those used later in the Narrative, Unduplicated Client Count, and Fiscal Sections of this application: ■ Summary of budget totals and request. • The estimated number of children to be served via individual services. • The estimated number of adults to be served via individual services. • The estimated number to be served via services in a group setting. ➢ If the request has increased 5% or more, briefly explain why. The signing of the application by both the Chief Board Officer and the Chief Professional Officer for the Organization is required. Include one original signed proposal, and see specific Funder requirement for the number of copies required. Page 3 Proposal Narrative begins (Do not change the 12 pt. Times New Roman font or any page settings.) Section A. Organization Capability (Entire Section A not to exceed one page. Box will expand as you type.) Complete the narrative items as indicated in the directions for each block within the stated page length for Section A. Although the boxes will expand as you type, address that item as concisely as possible and stay within the one page limit requirement. Al refers to the overall Organization. A2 should reflect your organization and the areas of concern relating to the program in this application. Page 4 Section B - Program Need Statement (Entire Section B not to exceed one page. Box will expand as you type.) B1 When completing this section, answer the questions as directly as possible. You are describing the specific unacceptable condition that is addressed by your program. Provide an accurate description of your target population. Provide data and references that this is a substantiated condition or situation in our community. See specific Funder requirements. B2 When completing this section, make sure that you have carefully reviewed and surveyed existing programs in the county. Collaboration is expected to better serve the community and fill existing gaps in services. Please identify other programs serving this priority need and explain how your program will provide for additional services or serve additional clients. Unnecessary duplication of services is to be avoided. See specific Funder requirements. 2 98 Page 5 Section C - Program Description (Entire Section C, 1-6, not to exceed two pages. Box will expand as you type.) Stay within the page limit for the section. Be as specific and understandable as possible and focus on the indicated subject for each area. The end result of this section is to have a comprehensive understanding of what your program will accomplish in the community and how you intend to achieve your results. C1 The priority needs posted on the cover page is linked to this section. Do not enter anything. C2 Program activities and services description. > Explain the activities, services, and general results to be provided by this program. > Address the process and intended outcomes of the program. The reader should have a good understanding of client involvement from start/referral to finish/program exit. > The expected outcomes and changes for the client and the community should be clearly stated. (Detailed Measurable Outcomes will be covered in Section D.) > The client's choices, participation, and influence on service provision should be evident, as well as any cycle of activities that are program requirements. > Follow up after exit from the program should be done to determine any long-term effect from activity involvement and impact from the program over time. This follow up should also be incorporated into program improvement efforts (Section G -Timetable). > See specific Funder requirements. C3 Specifically address how the unacceptable condition from Section B1 will be reduced by the efforts of the program and involvement of the client. Describe how your program follows a recognized "Best Practices" approach (see definition on page 15), and show how the proposed strategies or program components are effective with the targeted population. C4 Briefly describe the staffing requirements of the program. What skills and abilities are needed by the staff to make this program successful? Do you have specific people in mind for program staff? Information here should conform to that in the Position Listing on the Budget Narrative Worksheet. C5 Describe how you propose to make the target population aware of the availability of this program. How will you incorporate other community resources in this process? How will you promote the program? Do you have community/program partners with signed agreements that will help in this area? C6 What will you do to make the program accessible to the population that you want to involve? What will attract the target population to your program? What will keep them coming back? 3 99 Pages 640 Section D — Program Outcomes and Activities Matrix (Not to exceed 3-4 outcomes. One matrix table per outcome. Each matrix not to exceed two (2) pages) Outcome: In general, a program should have 3-4 program outcomes. The Outcome indicates the measurable impact or change the program will have on the clients its serves. The outcome should detail the results of the services provided, not the services provided. Outcomes utilize action words such as maintain, increase, decrease, reduce, improve, raise and lower. Please incorporate the following into the outcome description: * Direction of change * Time frame * Area of change * As measured by * Target population * Degree of change * Baseline: the number you will be measuring against Example Outcome: To decrease (direction of change) number of unexcused absences (area of change) of enrolled boys and girls (target population) by 75% (degree of change) in one year (time frame) as reported by the 2013-14 School Board attendance records (as measured by). Baseline: 2013-14 School Board attendance records for enrolled boys and girls. Activities Matrix: The matrix is designed to identify specific activities the program will provide to achieve the stated outcomes. The matrix identifies: 1) the specific activity; 2) how often the service/activity is provided; 3) who, by position, is responsible to deliver the service/activity; and 4) expected change in client from providing service/activity. In addition, the matrix is designed to capture the evaluation of services provided: 5) indicator or measurement of change; 6) source of measurement; and 7) how frequently it is measured. A separate PROGRAM OUTCOMES AND ACTIVITIES MATRIX needs to be completed for each outcome; each matrix should not exceed two (2) pages. Use a separate row for each activity and group activities under their related outcomes. To add more rows, if needed, simply locate the cursor at the last cell in the last row and press the "TAB" button on the keyboard. See examples provided at the end of the instructions. IMPORTANT NOTE: Keep in mind when developing PROGRAM OUTCOMES that, if funded, these will be what you are accountable to accomplish. Also, the PROGRAM OUTCOMES should reflect the information described in the PROGRAM NEED STATEMENT (B.1.) All PROGRAM NEED STATEMENTS should flow from the MISSION & VISION. MEASURABLE OUTCOMES should be based on and measure program needs. Activities are the tasks you do to influence the outcome and impact the unacceptable condition in your PROGRAM NEED STATEMENT. 4 100 Program Outcomes and Activity Matrix EXAMPLES PROGRAM OUTCOME AND ACTIVITIES Outcome: Increase academic performance as measured by pre and post tests from Skills Bank software and/or grade point averages for 75% of participants attending at least one month in the program. Baseline: Skills Bank — Pre-test upon entering program; grade point average - first grading period Program Design & Task Management (Columns 1-4) Evaluation Design & Data Collection (Columns 5-7) 1 2 3 4 5 6 7 Program Activities (what) Frequency (how often) Responsible Parties (who) Expected Outcomes/change (why) Indicator Measurements (evidence) Data Source (where) Time of Measurement (when) Complete academic training exercises on Skills Banks Software Five days a week for 1 hour per day Tutors Increase academic skills Scores on Skills Bank Skills Bank software Bi -monthly Provide assistance in completing homework assignments Five days a week for 1 hour per day Tutors Increase in academic performance Increase in confidence to complete school work School grades Completed homework assignments Report Cards 9 week progress reports Daily log 5 101 PROGRAM OUTCOME AND ACTIVITIES Outcome: Maintain the reduction in risk factors (by at least one) for a period of one year, for 90% of the families who have successfully completed the program as measured by the risk assessment tool. Baseline for 04-05 was 100%. Program Design & Task Management (Columns 1-4) Evaluation Design & Data Collection (Columns 5-7) 1 2 3 4 5 6 7 Program Activities (what) Frequency (how often) Responsible Parties (who) Expected Outcomes/change (why) Indicator Measurements (evidence) Data Source (where) Time of Measurement (when) Provide in- home family visitations to provide family support (parenting skills) and referrals 1 hour once a week for 12 weeks Home visitor worker Increase parenting skills Family to receive proper services from outside agencies Family observation Family files Monthly Provide family counseling 2 hours once a week for 12 weeks Social worker Increase in family coping skills Resolve family issues Progress in counseling Participation in counseling Family files Monthly 6 102 PROGRAM OUTCOME AND ACTIVITIES Outcome: 85% of enrolled youth in the program for at least three months will not become involved with juvenile justice system as measured by reports obtained by DJJ every 6 months. Baseline: status of youth upon entering program Program Design & Task Management (Columns 1-4) Evaluation Design & Data Collection (Columns 5-7) 1 2 3 4 5 6 7 Program Activities (what) Frequency (how often) Responsible Parties (who) Expected Outcomes/change (why) Indicator Measurements (evidence) Data Source (where) Time of Measurement (when) Provide after school tutoring 4 times a week for lhour each session Program Tutors Increase in school grades and attendance Better grades school attendance Report cards Every 9 week grade report Provide anger management sessions 1 time every other week for 1.5 hours Guest speaker — Counselor from xyz program Increase ability to cope during stressful or confrontational situations Completion of pre/post test indicating increase in skills Staff observation Client files Weekly (observation) Completed test (every other week) Provide structured after school recreational activities including music, recreation, and computers 5 times a week for 2 hours Recreation specialist Music Specialist Program director Maintain active participation in program that provides a safe alternative Consistent participation of youth in program for all 5 days Sign -in sheets Weekly review of attendance roster 7 101 Page 11 Section E - Collaboration Listing (Entire Section E not to exceed one page) Your program is a part of the larger community, including home, neighborhood, and school, in which your clients live and function. Incorporate working with other organizations into your plan and make the best use of your combined resources. Plan these working relationships into your program with a clear understanding of what each program will bring into the process for the benefit of the clients being served. Your program resources are to benefit your community partners and the clients that they serve. Page 12 Section F - Unduplicated Clients IMPORTANT: To access each Excel table, move your cursor inside the box and double click. After enterinj' the data, move your cursor outside the Excel box and click once. Location Section - Provide counts for last fiscal year, current fiscal year, and projected fiscal year for the program. The Location table requests information for the total number of unduplicated clients across the locations served by your program. The three sets of columns allow for entry of figures for the Last Fiscal Year (2012-13), the Current Fiscal Year (2013-14), and the Projections for the Fiscal Year for which you are applying (2014-15). This data allows for comparison between what was accomplished in the last complete year, what has occurred so far in the current year, and what you expect to achieve in the coming year for which you are requesting funds. See specific Funder requirements. While your program may not serve more than one county, this table allows for data entry by programs that cover multiple locations. Please be as accurate as possible with these figures, as the funders may require documentation. Age Group Section - Provide counts for last fiscal year, current fiscal year, and projected fiscal year for the program. The Age Group Section is similar to the prior section and allows for entry of unduplicated client data by individuals and by group for the same referenced timeframes. This data entry allows the funder to see the population that you serve broken into both age groupings and by individual or group based services. The data for those served as individuals and by group services should not be duplicative. The Totals Served in both sections should match. The figures from these sections must be in agreement with those used on the Cover Page and in the other Narrative sections. 8 104 Page 13 Section G. FUNDER SPECIFIC SHEETS REMEMBER TO CHECK INDIVIDUAL FUNDER INSTRUCTIONS FOR ANY FURTHER REQUIREMENTS OR ADDITIONAL FORMS This is the end of the program narrative section of the application. 9 105 Page 13 Section H. Budget Forms 2013-14 BUDGET APPLICA TION INSTRUCTIONS The budget forms for the 2014-15 application are in a separate MS Excel file named "CSAC 2014-15 Budget Forms". General Instructions: Edit the Header to indicate the Organization and program name, the particular funder for whom this application is intended, and the page number. BUDGET NARRATIVE WORKSHEET — PART ONE (1St worksheet tab) NOTE: DO THIS WORKSHEET FIRST! This is the first tab at the bottom of the Excel worksheet. Work entered here will automatically transfer to other worksheets. Toward the top of this worksheet, please enter the Agency Name, Program Name and Funder. Column Descriptions: The purpose of the Budget Narrative Worksheets is to provide detail to justify the amount requested and posted in each line item of the budget for your program. From this worksheet, your figures will be linked to the Total Agency Budget — Column C and Total Program Budget — Column C and the Total Funder Specific Budget. CAUTION: Do not enter any figures or formulas where a cell is colored in dark blue. The dark blue print indicates that formulas and/or links are in place. Column A: This column should show the Proposed Total Program Budget. This column is linked to Total Program Budget Form — Column C. Column B: This column should show the Proposed Total Funder Specific Budget. This column is linked to Total Funder Specific Budget Form. Column C: This column should show the Proposed Total Agency Budget. This column will be linked to Total Agency Budget Form —Column C. BUDGET NARRATIVE WORKSHEET - PART ONE Part One contains the "Revenues Section" — Lines 1 through 20 and "Salaries and Fringe Benefits" — Lines 21 through 26. Sources of revenue (Lines 1 — 20) must be entered manually in the columns as indicated above. Totals for Salaries (Line 21) will be automatically transferred from the Salaries Detail Section which begins on Worksheet Line 46. Totals for Fringe Benefit costs (Lines 22 — 26) must be entered manually in the Total Program, Total Funder Specific and Total Agency columns. 10 106 BUDGET NARRATIVE WORKSHEET — PART TWO (211d worksheet tab) NOTE: DO THIS WORKSHEET AFTER COMPLETING PART ONE. As with Part One, work entered here will automatically transfer to other worksheets. Part Two contains the "General Expenditures Section" — Lines 27 through 48. The format provides for entering information about different expenses within a given line item as noted below. Note that the details included in this narrative apply to the Program Budget only. Column 1: A narrative description — a brief explanation of the item(s) and its use. Column 2: A calculation narrative for each expense within line item. Column 3: Manually enter the total program expense for each item listed. Column 4: Manually enter the total funder specific expense for each item listed. Column 5: Manually enter a total for the Agency for this line item. NOTE: The line item totals for the program (Column 3), the funder specific expenses (Column 4) and for the agency (Column 5) will automatically link to other budget worksheets. EXAMPLE for Line Item 28 Travel, Conferences & Training: Column 1: a) state conference auto travel; b) state conference registration c) state conference hotel & per diem Column 2: a) Orlando conference @ 250 miles @ 48.5 cents/mile; b) 2 @ $250; c) 2 rooms x 2 nights x $150/room Column 3: a) $122; b) $500; c) $600 Column 4: Whatever portion of Column 3 you want the specific funder to pay for Column 5: Whatever the total Travel, Conferences & Training is for the AGENCY TOTAL AGENCY BUDGET (3rd worksheet tab) and TOTAL PROGRAM BUDGET (4th worksheet tab) Column Descriptions: The five columns of the Total Agency Budget and the Total Program Budget are to provide historical, current, and proposed budget information regarding the program. Column A: This column should show the actual amounts received and expended for the last full fiscal year that has passed. (These are usually audited figures.) Column B: This column should show the budgeted amounts for the current fiscal year. Do not leave any cells blank, rather enter a zero (0) if you have not budgeted certain revenues or expenses. 11 107 Column C: Unless you skipped the Budget Narrative Worksheet, this column will automatically show the budgeted projections for next fiscal year—the year for which this application is being submitted. Column D: This column will automatically calculate the percentage increase from the current fiscal year budget (Column B) to the next fiscal year budget (Column D). TOTAL FUNDER SPECIFIC BUDGET (5th worksheet tab) Enter the Agency Name, Program Name and Funder information at top of this budget form. All other data in the form will automatically be transferred from the other worksheets. VARIANCES EXPLANATION (6TH worksheet tab) The Funders are concerned with the rising costs of service provision. Dwindling state resources are resulting in increasing requests to local funding sources. The Funders are requesting more explanation and justification for program request increases. Completion of the Total Program and Funder Specific Budget sheets will automatically generate information on increases from the prior year. Any increase of 15% or more will require an explanation to be entered for that line item on the Variances Explanation worksheet (5th tab). All line items with such a percentage will automatically have those line item labels listed on the Variances Explanation worksheet. If you are completing your form manually, you will have to calculate the percentage increase yourself and enter explanations for any line items with an increase of 15% or more. 12 108 CHART OF ACCOUNTS NOTE: This application is intended for use by multiple funders. Not all line items apply to all funders. Check individual funder specifications for exceptions. Revenue Descriptions: Note: If funds are received from a source not listed, enter the amount in line 17 "Other" and provide an explanation in the narrative. 1-3 Children's Services Councils: Amounts received from the named Children's Services Councils. 4-6 United Ways: Amounts received from the named United Ways. 7 Department of Children and Families: Amounts received from the Department of Children and Families. 8 County Funds: Amounts received from local county governments. Please list the source counties in the budget narrative. 9 Contributions -Cash: Amounts received from cash contributions. 10 Program Fees: Fees received from customers for services provided by the program. 11 Fund Raising Events -Net: Net proceeds from special fund raising events conducted by the program. Show details of each event in the budget narrative to include for each event: Gross Revenues Expenses Net Proceeds 12 Sales to Public -Net: Net proceeds from sales of publications, supplies, and other items to the public. Show details of each type of sale in the budget narrative to include for each type of sale: Gross Revenues Expenses Net Proceeds 13 Membership Dues: Amounts received for memberships in the organization. 14 Investment Income: Interest, dividends, rentals, endowment earnings, and Royalties on any type of investment. All investment income, regardless of type and origin, should be reported here. 15 Miscellaneous: Funds not pertaining to any other revenue accounts listed (e.g., Cost of Goods Sold). 16 Legacies and Bequests: An unrestricted planned gift or endowment available for operating expenses. 17 Funds from Other Sources: Funds allocated from private sources and United Ways, Children's Services Councils, and governmental sources not otherwise listed. 18 Reserve Funds Used for Operating: Funds taken from the reserve fund balance to provide for a balanced budget/offset a deficit budget. 19 In-kind Donation: Value of services provided by the operating agency/program to support program operation. 20 TOTAL: Add lines 1 through 18 for total agency and program revenue. Does not include In -Kind Donations. 13 109 Expenditure Descriptions: 21 Salaries: All program salaries including full-time, part-time, and temporary staff. 22 FICA: The employer's mandatory 7.65% payment for Social Security. This calculation is only the employer's share of FICA. FICA should not be calculated for contract employees. 23 Retirement: The employer's share for program employees' retirement. Enter the percentage used to calculate this benefit. 24 Life/Health: The employer's share for any life and/or health (medical) insurance program the employer offers its employees. Enter the dollar amount budgeted for Life/Health Insurance. Then calculate and enter the percentage of total salaries that the Life/Health Insurance equates to. 25 Workers Compensation: The amount paid for workers' compensation insurance, as assigned by the carrier. Enter the percentage used to calculate this cost. 26 Florida Unemployment: The amount paid for unemployment insurance (applies to the first $7,000 of wages). Enter the percentage used to calculate this cost. 27 Travel -Daily: Mileage costs associated with the daily operation of the program. Mileage is reimbursed at the rate per mile set by the funder. 28 Travel/Conferences/Training: Travel related costs including conferences and seminar registrations, hotels, meals, airfare, per diem, and lodging. Meals are reimbursed at the funders rate per 24-hour day: breakfast, $x; lunch, $x; and dinner, $x. The details of this budget line item should be provided in the budget narrative. 29 Office Supplies: All supplies and materials used by the program to include office, program, and housekeeping supplies. 30 Telephone: Expenses for all telephone services. 31 Postage/Shipping: Postage, parcel post, commercial trucking, and other delivery services. 32 Utilities: Costs for power, water, sewer, gas, and waste removal (not housekeeping). 33 Occupancy (Building & Grounds): All costs related to the program's place of residence. Includes rent (building and land), mortgage, contracted janitorial and maintenance services, real estate property taxes, and occupancy related licenses and permits. The details of this budget line item should be provided in the budget narrative. 34 Printing & Publications: Includes cost of brochures, videos, and other informational materials. Does not include the cost of renting a copy machine. 35 Subscriptions, Dues, Memberships: Costs for the purchase of professional periodicals necessary for maintaining information related to the program. Cost of individual or organization dues relevant to the functions of the program. This line item should include payments to national parent organizations. The details of this budget line should be provided in the budget narrative to identify periodicals and memberships and their individual costs. 36 Insurance: General liability, property, business auto, inland marine, crime bond, and directors and officers liability insurance. 37 Equipment Rental & Maintenance: The cost of renting and maintaining equipment including copiers, computers, typewriters, etc. 38 Advertising: Costs related to advertising for positions and/or volunteers. This advertising line item is not for fund-raising advertising. 14 110 39 Equipment Purchases: Equipment purchased as a necessary item for the operation of a program. Equipment purchased becomes the property of the funder if the program terminates within two years of the purchase. Equipment is defined as tangible property having a useful life of one year or more and an acquisition cost of $300 or more (see specific funder requirements). 40 Professional Fees: Fees and charges of professional practitioners, technical consultants, or semi-professional technicians, who are not employees of the program and are engaged as independent contractors for specified services on a fee or other individual contractual basis. This line item would include attorney or consultant fees. Contracted janitorial, maintenance, and repair services related to buildings and grounds should be included in line 33 "Occupancy". 41 Books/Educational Materials: Materials used in the program as an educational tool for the clients (i.e., books, reading materials, games, puzzles, videos, etc.). 42 Food & Nutrition: Nourishing snacks provided to clients during program operation. 43 Administrative Costs: The costs associated with the administration of the program but not directly associated with client service. Administrative salaries should be included in this line item. Administrative costs should not duplicate any other costs. The calculation of this cost should be detailed in the budget narrative. Administrative costs are limited in dollar amount or percentage of total budget by some funders. Check individual funder specifications for limitations. 44 Audit Expense: Costs related to the expense of the annual independent audit. Only the share of the costs that apply to the funded program should be budgeted. 45 Specific Assistance to Individuals: Expenses for specific materials, appliances, rental and utility subsidies, and any other assistance rendered to clients. 46 Other/Miscellaneous: Specific program related costs not reportable on any other line item (i.e., background checks, volunteer testing, etc.). 47 Other/Contract: Costs for contractual services not reportable on any other line item. 48 TOTAL: Add lines 21 through 47 for total program expenditures. 49 REVENUES OVER/(UNDER) EXPENDITURES: Line 20 minus line 48. DEFINITIONS OR KEY TERMS USED 1. Activities: Describes the tasks that will be accomplished in the program to achieve the results stated in the outcomes. Activities utilize action words such as complete, establish, create, provide, operate, and develop. The activities should reflect the services described in the Program Description. 2. Attachments: Documentation generated outside your organization (e.g. audit, collaborative letters, and support letters). 3. Best Practice: Programs (or Program Components) that have been proven by high quality research test to be effective in reducing known risk factors and enhancing protective factors to ensure successful achievement of goals. Replicated with integrity will provide same results in community. 4. Client: An individual receiving direct face-to-face services from a program. 15 111 5. Collaboration: Two or more organizations working together toward a common goal. There must be evidence of collaboration with other organizations and programs in a way that promotes quality service delivery. Evidence should include completion of written cooperative Contracts containing shared measurable outcomes/objectives and detailed responsibilities. 6. Needs Area: A human problem or condition, which has been identified as a major community concern. For example, a needs area is "Child Abuse and Neglect". A service or strategy designed to prevent the problem of "Child Abuse and Neglect" is the provision of crisis counseling. 7. New Program: An application submitted by an organization for new types of services which are not now being provided in the community or are not being provided by the organization and which are identified in a needs area. 8. Outcomes: Describes what you want to achieve with the target population. Indicates the results of the services you provide, not the services you provide. Outcomes utilize action words such as maintain, increase, decrease, reduce, improve, raise, and lower. 9. Priority Needs: Those areas of need, as identified by the Funder, as a priority to be supported by the Funder through the use of its funds or through technical assistance. REMEMBER TO CHECK INDIVIDUAL FUNDER INSTRUCTIONS FOR ANY FURTHER REQUIREMENTS OR ADDITIONAL FORMS Other Resources: Grant Writing Tools for Non -Profit Organizations: www.npguides.com Non Profit Gateway: www.nonprofit.gov Free Florida and Federal Grants web site: www.freefedgrants.com Community Foundation Locator: www.communityfoundationlocator.org/search/index.efm Grants for Non -Profit Organizations: www.freegovmoney.net Daily Funding Updates, both Federal and Foundation: http://www.fundsnetservices.com/Donors/notices07.htm County Profiles: http://web.uflib.ufl.edu/fefdl/ Foundation Center: http://fdncenter.org/pnd/rfp/ 16 112 EXHIBIT #1 SAMPLE - DO NOT EXECUTE Indian River County Grant Contract This Grant Contract ("Contract") entered into effective this 1st day of October 2014 by and between Indian River County, a political subdivision of the State of Florida, 1800 27th Street, Vero Beach FL, 32960 ("County") and (Recipient), of: (Address) For (Name of Program) Background Recitals A. The County has determined that it is in the public interest to promote healthy children in a healthy community. B. The County adopted Ordinance 99-1 on January 19, 1999 ("Ordinance") and established the Children's Services Advisory Committee to promote healthy children in a healthy community and to provide a unified system of planning and delivery within which children's needs can be identified, targeted, evaluated and addressed. C. The Children's Services Advisory Committee has issued a request for proposals from individuals and entities that will assist the Children's Services Advisory Committee in fulfilling its purpose. D. The proposals submitted to the Children's Services Advisory Committee and the recommendation of the Children's Services Advisory Committee have been reviewed by the County. E. The Recipient, by submitting a proposal to the Children's Services Advisory Committee, has applied for a grant of money ("Grant") for the Grant Period (as such term is hereinafter defined) on the terms and conditions set forth herein. F. The County has agreed to provide such Grant funds to the Recipient for the Grant Period (as such term is hereinafter defined) on the terms and conditions set forth herein. NOW THEREFORE, in consideration of the mutual covenants and promises herein contained, and other good and valuable consideration, the receipt and adequacy of which are hereby acknowledged, the parties agree as follows: 1. Background Recitals The background recitals are true and correct and form a material part of this Contract. 2. Purpose of Grant The Grant shall be used only for the purposes set forth in the complete proposal submitted by the Recipient attached hereto as Exhibit "A" and incorporated herein by this reference (such purposes hereinafter referenced as "Grant Purposes"). 3. Term The Recipient acknowledges and agrees that the Grant is limited to the fiscal year 2014/15 ("Grant Period"). The Grant Period commences on October 1, 2014 and ends on September 30, 2015. 113 EXHIBIT #1 SAMPLE - DO NOT EXECUTE 4. Grant Funds and Payment The approved Grant for the Grant Period is reimburse the Recipient from such Grant funds for actual documentedunty costs agreescostsfor Grant Purposes provided in accordance with this Contract. Reimbursement requests may be made no more frequently than monthly. Each reimbursement request shall contain the information, at a minimum, that is set forth in Exhibit "B" attached hereto and incorporated herein by this reference. All reimbursement requests are subject to audit by the County. In addition, the County may require additional documentation of expenditures, as it deems appropriate. 5. Additional Obligations of Recipient. 5.1 Records. The Recipient shall maintain adequate internal controls in order to safeguard the Grant. In addition, the Recipient shall maintain adequate records fully to document the use of the Grant funds for at least three (3) years after the expiration of the Grant Period. The County shall have access to all books, records, and documents as required in this Section for the purpose of inspection or audit during normal business hours at the County's expense, upon five (5) days prior written notice. 5.2 Compliance with Laws. The Recipient shall comply at all times with all applicable federal, state, and local laws, rules, and regulations. 5.3 Quarterly Performance Reports. The Recipient shall submit quarterly, cumulative, Performance Reports to the Human Services Department of the County within fifteen (15) business days following: December 31, March 31, June 30, and September 30. 5.4 Audit Requirements. If Recipient receives $100,000 or more in the aggregate from all Indian River County government funding sources, the Recipient is required to have an audit completed by an independent certified public accountant at the end of the Recipient's fiscal year. Within 120 days of the end of the Recipient's fiscal year, the Recipient shall submit the audit to the Indian River County Office of Management and Budget. The fiscal year will be as reported on the application for funding, and the Recipient agrees to notify the County prior to any change in the fiscal period of Recipient. The Recipient acknowledges that the County may deny funding to any Recipient if an audit required by this Contract for a prior fiscal year is past due and has not been submitted by May 1. 5.4.1 The Recipient further acknowledges that, promptly upon receipt of a qualified opinion from it's independent auditor, such qualified opinion shall immediately be provided to the Indian River County Office of Management and Budget. The qualified opinion shall thereupon be reported to the Board of Commissioners and funding under this Contract will cease immediately. The foregoing termination right is in addition to any other right of the County to terminate this Contract. 5.4.2 The Indian River County Office of Management and Budget reserves the right at any time to send a letter to the Recipient requesting clarification if there are any questions regarding a part of the financial statements, audit comments, or notes. 5.5 Insurance Requirements. Recipient shall, no later than October 1, 2014, provide to the Indian River County Risk Management Division a certificate or certificates issued by an insurer or insurers authorized to conduct business in Florida that is rated not less than category A-: VII by A.M. Best, subject to approval by Indian River County's risk manager, of the following types and amounts of insurance: - 2 114 EXHIBIT #1 SAMPLE - DO NOT EXECUTE (i) Commercial General Liability Insurance in an amount not Tess than $1,000,000 combined single limit for bodily injury and property damage, including coverage for premises/operations, products/completed operations, contractual liability, and independent contractors; (ii) Business Auto Liability Insurance in an amount not less than $1,000,000 per occurrence combined single limit for bodily injury and property damage, including coverage for owned autos and other vehicles, hired autos and other vehicles, non -owned autos and other vehicles; and (iii) Workers' Compensation and Employer's Liability (current Florida statutory limit) 5.6 Insurance Administration. The insurance certificates, evidencing all required insurance coverages shall be fully acceptable to County in both form and content, and shall provide and specify that the related insurance coverage shall not be cancelled without at least thirty (30) calendar days prior written notice having been given to the County. In addition, the County may request such other proofs and assurances as it may reasonably require that the insurance is and at all times remains in full force and effect. Recipient agrees that it is the Recipient's sole responsibility to coordinate activities among itself, the County, and the Recipient's insurer(s) so that the insurance certificates are acceptable to and accepted by County within the time limits set forth in this Contract. The County shall be listed as an additional insured on all insurance coverage required by this Contract, except Workers' Compensation insurance. The Recipient shall, upon ten (10) days' prior written request from the County, deliver copies to the County, or make copies available for the County's inspection at Recipient's place of business, of any and all insurance policies that are required in this Contract. If the Recipient fails to deliver or make copies of the policies available to the County; fails to obtain replacement insurance or have previous insurance policies reinstated or renewed upon termination or cancellation of existing required coverages; or fails in any other regard to obtain coverages sufficient to meet the terms and conditions of this Contract, then the County may, at its sole option, terminate this Contract. 5.7 Indemnification. The Recipient shall indemnify and save harmless the County, its agents, officials, and employees from and against any and all claims, liabilities, losses, damage, or causes of action which may arise from any misconduct, negligent act, or omissions of the Recipient, its agents, officers, or employees in connection with the performance of this Contract. 5.8 Public Records. The Recipient agrees to comply with the provisions of Chapter 119, Florida Statutes (Public Records Law) in connection with this Contract. 6. Termination. This Contract may be terminated by either party, without cause, upon thirty (30) days prior written notice to the other party. In addition, the County may terminate this Contract for convenience upon ten (10) days prior written notice to the Recipient if the County determines that such termination is in the public interest. 7. Availability of Funds. The obligations of the County under this Contract are subject to the availability of funds lawfully appropriated for its purpose by the Board of County Commissioners of Indian River County. 8. Standard Terms. This Contract is subject to the standard terms attached hereto as Exhibit C and incorporated herein in its entirety by this reference. - 3 115 EXHIBIT #1 SAMPLE - DO NOT EXECUTE IN WITNESS WHEREOF, County and Recipient have entered into this Contract on the date first above written. INDIAN RIVER COUNTY BOARD OF COUNTY COMMISSIONERS By: Peter O'Bryan, Chairman Attest: Jeffery R Smith, Clerk of Courts & Comptroller By: Deputy Clerk Approved: Joseph A. Baird County Administrator Approved as to form and legal sufficiency: Dylan Reingold, County Attorney RECIPIENT: By: --_— AGENCY NAME - 4 - 116 EXHIBIT #1 SAMPLE - DO NOT EXECUTE EXHIBIT A [Copy of complete proposal/application] - EXHIBIT A - 117 EXHIBIT #1 SAMPLE - DO NOT EXECUTE EXHIBIT B [From policy adopted by Indian River County Board Of County Commissioners on February 19, 2002] "D. Nonprofit Agency Responsibilities After Award of Funding Indian River County provides funding to all nonprofit agencies on a reimbursement basis only. All reimbursable expenses must be documented by an invoice and/or a copy of the canceled check. Any expense not documented properly to the satisfaction of the Office of Management & Budget and/or the County Administrator may not be reimbursed. If an agency repeatedly fails to provide adequate documentation, this may be reported to the Board of Commissioners. In the event an agency provides inadequate documentation on a consistent basis, funding may be discontinued immediately. Additionally, this may adversely affect future funding requests. Expenditures may only be reimbursed from the fiscal year for which funding was awarded. For example, no expenditures prior to October 1st may be reimbursed with funds from the following year. Additionally, if any funds are unexpended at the end of a fiscal year, these funds are not carried over to the next year unless expressly authorized by the Board of Commissioners. All requests for reimbursement at fiscal year end (September 30th) must be submitted on a timely basis. Each year, the Office of Management & Budget will send a letter to all nonprofit agencies advising of the deadline for reimbursement requests for the fiscal year. This deadline is typically early to mid October, since the Finance Department does not process checks for the prior fiscal year beyond that point. Each reimbursement request must include a summary of expenses by type. These summaries should be broken down into salaries, benefits, supplies, contractual services, etc. If Indian River County is reimbursing an agency for only a portion of an expense (e.g. salary of an employee), then the method for this portion should be disclosed on the summary. The Office of Management & Budget has summary forms available. Indian River County will not reimburse certain types of expenditures. These expenditure types are listed below. a. Travel expenses for travel outside the County including but not limited to; mileage reimbursement, hotel rooms, meals, meal allowances, per Diem, and tolls. Mileage reimbursement for local travel (within Indian River County) is allowable. b. Sick or Vacation payments for employees. Since agencies may have various sick and vacation pay policies, these must be provided from other sources. c. Any expenses not associated with the provision of the program for which the County has awarded funding. d. Any expense not outlined in the agency's funding application. The County reserves the right to decline reimbursement for any expense as deemed necessary." — EXHIBIT B - 118 EXHIBIT #1 SAMPLE - DO NOT EXECUTE EXHIBIT C STANDARD TERMS FOR GRANT CONTRACT 1. Notices: Any notice, request, demand, consent, approval or other communication required or permitted by this Contract shall be given or made in writing, by any of the following methods: facsimile transmission; hand delivery to the other party; delivery by commercial overnight courier service; or mailed by registered or certified mail (postage prepaid), return receipt requested at the addresses of the parties shown below: County: Recipient: Brad E. Bernauer, Director Indian River County Human Services 1800 27114 Street Vero Beach, Florida 32960-3365 2. Venue; Choice of Law: The validity, interpretation, construction, and effect of this Contract shall be in accordance with and governed by the laws of the State of Florida, only. The location for settlement of any and all claims, controversies, or disputes, arising out of or relating to any part of this Contract, or any breach hereof, as well as any litigation between the parties, shall be Indian River County, Florida for claims brought in state court, and the Southern District of Florida for those claims justifiable in federal court. 3. Entirety of Agreement: This Contract incorporates and includes all prior and contemporaneous negotiations, correspondence, conversations, agreements, and understandings applicable to the matters contained herein and the parties agree that there are no commitments, agreements, or understandings concerning the subject matter of this Contract that are not contained herein. Accordingly, it is agreed that no deviation from the terms hereof shall be predicated upon any prior representations or agreements, whether oral or written. It is further agreed that no modification, amendment or alteration in the terms and conditions contained herein shall be effective unless contained in a written document signed by both parties. 4. Severability: In the event any provision of this Contract is determined to be unenforceable or invalid, such unenforceability or invalidity shall not affect the remaining provisions of this Contract, and every other term and provision of this Contract shall be deemed valid and enforceable to the extent permitted by law. To that extent, this Contract is deemed severable. 5. Captions and Interpretations: Captions in this Contract are included for convenience only and are not to be considered in any construction or interpretation of this Contract or any of its provisions. Unless the context indicates otherwise, words importing the singular number include the plural number, and vice versa. Words of any gender include the correlative words of the other genders, unless the sense indicates otherwise. 6. Independent Contractor. The Recipient is and shall be an independent contractor for all purposes under this Contract. The Recipient is not an agent or employee of the County, and any and all persons engaged in any of the services or activities funded in whole or in part performed pursuant to this Contract shall at all times and in all places be subject to the Recipient's sole direction, supervision, and control. 7. Assignment. This Contract may not be assigned by the Recipient without the prior written consent of the County. - EXHIBIT C - 119 FUNDING FOCUS AREAS OF NEED 2014-15 The Children's Services Advisory Committee's Funding Focus Areas of Need for the year 2014-15 is drawn from the 2006 Indian River County Community Needs Assessment and determined by the CSAC Needs Subcommittee. All programs seeking funding must be high quality and must have documented measurable outcomes that address one or more of the Focus Area listed below. # 1 Parenting education for current and expectant parents to increase the likelihood of positive outcomes. #2 Increase childcare capacity and subsidies for underserved, low income populations, particularly the infant and toddler population and improve the quality of childcare programs. #3 Improve and enhance community-based programs that address adolescent's needs, such as; healthy social behaviors, positive self esteem, teen pregnancy, delinquency, dropout and substance abuse prevention and other mental and physical health issues. #4 Support the programs that enrich a child's learning environment, by offering a curriculum that includes: homework assistance, tutoring, life skills and job readiness training, and other positive youth development programs. ************************ I 120 INDIAN RIVER COUNTY PURCHASING DIVISION 1800 27TH STREET VERO BEACH FL 32960-3365 (772) 567-8000 ExT 1416 FAX (772) 770-5140 REQUEST FOR PROPOSAL PROJECT NAME: Children's Services Advisory Committee Grant Funds for Children's Programs RFP NUMBER: 2014033 REFER TECHNICAL QUESTIONS TO: BRAD BERNAUER, DIRECTOR OFFICE OF HUMAN SERVICES TELEPHONE: (772) 226-1422 FAx: (772) 770-5100 E-MAIL: BRADLEY BERNAUER@DOH.STATE.FL.US REFER GENERAL TERMS & CONDITIONS QUESTIONS TO: PURCHASING MANAGER TELEPHONE: (772) 567-8000; ExT.1416 FAx: (772) 770-5140 E-MAIL: purchasing@ircgov.com BID OPENING DATE: BID OPENING TIME: MAY 6, 2014 2:00 P.M. ALL PROPOSALS MUST BE RECEIVED IN THE PURCHASING DIVISION, 1800 27TH STREET, BLDG. B, VERO BEACH, FLORIDA 32960 PRIOR TO THE DATE AND TIME SHOWN ABOVE. PLEASE SUBMIT ONE (1) ORIGINAL AND TWELVE (12) COPIES OF YOUR PROPOSAL I 121 CHILDREN'S SERVICE2014-15 S ADVISORY COMMITTEE REQUEST FOR PROPOSAL (RFP) #2014033 RFP is to allow Not -for -Profit, For -Profit, Government Agencies and Individuals to apply for funding to provide programs for Indian River County children. Application form is available on "disk" (Microsoft Word & Excel), and in print. DELIVER THIS APPLICATION TO: Indian River County Purchasing Division 1800 27th Street, Bldg. B VERO BEACH, FLORIDA, 32960 Phone: 772-567- 8000; Ext. 1416 FAX: 772-770-5140 Mandatory Applicants Orientation Conference April 17, 2014, 3:00 p.m. Indian River County Administration Complex 1800 27thStreet, Vero Beach, Florida Building B; Room 81-501 DEADLINE FOR SUBMITTING RFP Tuesday, May 6 2014 2.00 a.m. II 122 TABLE OF CONTENTS Cover Sheet IV Introduction and Background V Mission Statement V Vision Statement V Overarching Outcomes V Focus Areas, Goals & Objectives VI Time Table VII Disqualification VII Procedures and Requirements VII Evaluation Criteria VIII Standards for Evaluation VIII Special Contract Terms and Conditions IX Contract Procedures IX Period of Performance IX Invoicing and Payment IX Nepotism Policy & Disclosure Requirements IX FORM - Not -for -Profit Agency Certification (Sworn Statement) XI FORM - Authorization for Release of Information XII FORM - Disclosure of Relationships (Sworn Statement) XIII Supporting Documents Checklist XV III 123 INDIAN RIVER COUNTY, FLORIDA REQUEST FOR PROPOSAL To allow Not for Profit, For Profit, Government Agencies and Individuals to apply for funding, to provide programs for Indian River County Children. RFP NUMBER: 2014033 DEADLINE TO SUBMIT: 2:00 p.m. May 6, 2014 ADDRESS TO SUBMIT: Indian River County Purchasing Division 1800 27th Street Bldg. B Vero Beach, Florida 32960 Phone: 772-567-8000, Extension 1416 MANDATORY ORIENTATION MEETING: April 18, 2014, 3:00 p.m. Indian River County Administration Complex 1800 27th Street, Vero Beach, Florida Building B; Room B1-501 REQUESTS FOR INFORMATION: Requests for information regarding this RFP should be directed to: Brad Bernauer, Human Services Director Indian River County Human Services 1800 27th Street Vero Beach, FL 32960 Phone (772) 226-1422 Fax (772) 770-5100 Email addresses: Bradley_Bernauer@doh.state.fl.us DOCUMENT: Applicants shall submit one original packet, marked "ORIGINAL", plus (12) copies of the RFP. Each complete copy of the RFP shall be in a sealed, manila envelope, numbered "Copy #1" through "Copy #12". IV 124 INTRODUCTION & BACKGROUND The Children's Services Advisory Committee of Indian River County was formed by Indian River County Ordinance 99.01, Chapter 103, as an advisory board to the Indian River County Board of Commissioners. Section 103.20. Purpose. The purpose of the Children's Services Advisory Committee is to promote healthy children in a healthy community. The term "healthy" encompasses socioeconomic, physical, environmental, educational and behavioral health. Section 103.21. Objective. 1) The objective of the Children's Services Advisory Committee is to provide a unified system of planning and delivery, within which children's needs can be identified, targeted, evaluated and addressed by the Children's Services Advisory sor y 2) Definition of a child. Any person who has not attained the age of eighteen years, also minor. (18) The Children's Services Advisory Committee recommends funding for programs to the Board of County Commissioners. The final decision for funding will be made by the Indian River County Board of County Commissioners. The Children's Services Advisory Committee is seeking to the children and families of Indian River County; and are documented aslnneed dein es the 2006 Indian River County Community Needs Assessment. Applications are accepted from: governmental agencies, for-profit, and not-for-profit organizations; and from individuals. MISSION STATEMENT The mission of the Children's Services Advisory Committee is to facilitate and coordinate the planning and development of an effective and collaborative health and human services delivery system to meet the needs of the children and families of Indian River County. The Children's Services Advisory Committee strongly supports encourages its funded programs to demonstrate the inclusion of all children and families in program development and implementation. VISION STATEMENT The efforts of the Children's Services Advisory Committee will insure the development of a shared vision for the health and human services delivery system in Indian River County enabling funding sources and providers to define and perform their roles in a dynamically changing environment. OVER -ARCHING OUTCOMES Improve the capacity of children in Indian River County to succeed to adulthood in a safe, healthy and productive manner. Support caregivers — a child's most important resource — to be and do what is needed to shepherd children to adulthood in a safe, healthy and productive manner. V 125 FUNDING FOCUS AREAS OF NEED 2014-15 The Children's Services Advisory Committee's Fundin Focus Areas of Need for the year 2014-15 is drawn from the 2006 Indian River County Community Needs Assessment and prioritized as determined by the CSAC Needs Subcommittee. All programs seeking funding must be high quality and must have documented measurable outcomes that address one or more of the Focus Area listed below. # 1 Parenting education for current and expectant parents to increase the likelihood of positive outcomes. #2 Increase childcare capacity and subsidies for underserved, low income populations, particularly the infant and toddler population; improve the quality of childcare programs. #3 Improve and enhance community-based programs that address adolescent's needs, such as; healthy social behaviors, positive self esteem, teen pregnancy, delinquency, dropout and substance abuse prevention and other mental and physical health issues. #4 Support the programs that enrich a child's learning environment, by offering a curriculum that includes: homework assistance, tutoring, life skills and job readiness training, and other positive youth development programs. VI 126 TIMETABLE 1. RFP applications will be mailed by April 5, 2014. 2. Applicants Orientation Conference. April 18, 2014, 3:00 p.m. The Orientation Conference will be held in the Indian River County Administration Complex, 1800 27th Street, Vero Beach, FL., Building B, Room B1-501. All prospective applicants are required to attend 3. Proposals Due on May 6, 2014, 2:00 p.m., to the Indian River County Purchasing Division, 1800 27th Street, Bldg. B, Vero Beach, FL 32960 (Phone: 567-8000; Ext. 1416) 4. An official authorized to bind the applicant to the proposed activity must sign the proposals. Applicant's audit should be included in the RFP (if available). 5. Copies Required. Each submission must include one (1) original proposal, marked "Original", plus (12) copies, marked, "Copy #1" though "Copy #12". All proposals must be received in a sealed packet. 6. Grant Review Sub -Committee's Recommendations for Funding are approved, or disapproved, by the Children's Services Advisory Committee in June 2013; and presented to the Board of County Commissioners at the Budget Hearings, June 2013. 7. Contract Dates are from October 1, 2014 through September 30, 2015 DISQUALIFICATION Any one, or combination of, the three items listed below, will disqualify an applicant from further consideration as a qualified applicant. 1. Failure to include proof of ability to obtain all required liability insurance having Indian River County as an additional insured, contained in the contract attached to the proposal 2. Failure to include the proper number of copies of the application. 3. Failure to submit proposal within the stated time frame. PROCEDURES AND REQUIREMENTS • All applicants are reuired to attend the Applicants' Orientation Conference on April 18, 2013, 3:00 p.m., Indian River County Administration Complex, 1800 27th Street, Vero Beach, Florida; Building B, Room B1-501. The purpose of the meeting is to go over the application, general requirements, and for staff to respond to any questions. After this meeting all questions and answers shall be reduced to writing, and mailed to all attendees. • All agencies, or individuals, receiving a grant will be required to mention the Children's Services Advisory Committee and Indian River County as a funder, or partial funder of the program, in all printed material and press releases. • All agencies, or individuals, receiving a $100,000 grant or more, will be required to provide Indian River County with a financial audit within 120 days after the end of the agency's fiscal year. VII 127 The following items will NOT be reimbursed by the Indian River County Board of County Commissioners, or by the Children's Services Advisory Committee: • Any expense not outlined in the agency's funding application. • Capital expenses of any amount. • CeII phone charges. • Costs incurred by applicants in responding to the RFP. • Expenses other than those related to the curriculum or staffing of the program. • Expenses incurred prior to the first date of the grant. • Travel expenses not related to the delivery of the program. • Travel outside of Indian River County • Sick or vacation day payments for employees. • Salary payments to relatives working for agencies receiving grant funds, per the Indian River County's policy on nepotism. All materials and supporting documentation submitted in response to the RFP become public documents and the property of the Indian River Board of County Commissioners. EVALUATION CRITERIA The proposals will be reviewed and evaluated by the Grant Review Sub -Committee, which consists of members of the Children's Services Advisory Committee and other citizens of Indian River County. STANDARDS FOR EVALUATION 1. The program addresses, directly or indirectly, one or more of the Children's Services Advisory Committee's Focus Areas. 2. The program incorporates a system to bring the target population in need of services to the program. 3. The program has a substantial impact, directly or indirectly, on the achievement of one or more of the Children's Services Advisory Committee's Focus Areas, and incorporates measurable outcomes to demonstrate such impact. 4. The focus of the program is early intervention; the prevention of a problem before it occurs, rather than the treatment and rehabilitation of an individual after the problem occurs. 5. The amount of funding requested is a wise investment of community funds. The amount spent is reasonable relative to the number of persons served and the results achieved. 6. The agency offering the program has the organizational capacity to deliver the program successfully (management, financial stability, board effectiveness, community support, etc.) 7. This program is part of a coordinated collaborative approach designed to achieve one of the Children's Services Advisory Committee's Focus Areas. Upon the Indian River County Board of Commissioners decision, contracts with applicant will be finalized as soon as possible. Program monitoring, written quarterly reports, and mid -year presentations to the Grant Review Sub -Committee will be developed with grant recipients after contract finalization. VIII 128 THE CHILDREN'S SERVICES ADVISORY COMMITTEE AND THE BOARD OF COUNTY COMMISSIONERS RESERVE THE RIGHT TO REJECT ANY OR ALL PROPOSALS, TO WAIVE ANY NON -SUBSTANTIVE DEFICIENCY OR IRREGULARITY, AND TO AWARD A CONTRACT IN WHAT THE CHILDREN'S SERVICES ADVISORY COMMITTEE AND BOARD OF COUNTY COMMISSIONERS BELIEVE TO BE IN THE BEST INTEREST OF INDIAN RIVER COUNTY CHILDREN. SPECIAL CONTRACT TERMS AND CONDITIONS Contract Procedures • For Profit Applicants must provide a copy of most recent Federal Tax Return with application. • All successful applicants are expected to enter into a contract with Indian River County Commissioners substantially in the form set forth in Exhibit #1. Period of Performance • Grant contract will run from October 1, 2014 through September 30, 2015. Invoicing and Payment • All payments are based on reimbursement. • All requests for payment should be submitted to Indian River County Human Services Department, Attention: Brad Bernauer, 1800 27th Street, Vero Beach, Florida 32960. • Request for payment must be submitted in a timely manner (monthly, whenever possible). • Each reimbursement request must have a Cover Sheet detailing all expenses. For each expense listed, a backup invoice and any other pertinent data must be attached. If the agency requests reimbursement for salaries, other related documentation (i.e., copies of payroll checks, payroll tax checks, invoices, checks for benefits) must be included. • Travel inside the county will be reimbursed according to Florida Statute 112.061. • Payment may be delayed for three reasons; o Improper filing of request. o Not filing quarterly reports with the Department of Human Services within 30 days after the end of each quarter. o Not filing the agency's audit, as required by IRC, in a timely manner. Nepotism Policy and Disclosure Requirements. Agencies will not be reimbursed for salary payments to relatives working for agencies receiving grant funds, per the Indian River County's policy on nepotism. Agencies receiving grant funds must list on a sworn (notarized) statement, all employees who are related to each other, or to Directors and Principals of the agency. Such relationships should be listed specifically as: Father, mother, son, daughter, brother, sister, uncle, aunt, first cousin, nephew, niece, husband, wife, father-in-law, mother-in-law, daughter-in-law, son-in-law, brother-in-law, sister-in-law, stepfather, stepmother, stepson, stepdaughter, stepbrother, stepsister, half brother, half sister, grandparent, or grandchild. IX 129 If the agency does not have any related parties working for that entity, a sworn (notarized) statement asserting this fact should be attached to the RFP. If the agencies have an existing Nepotism Policy, that policy shall be attached to this RFP. X 130 NOT FOR PROFIT AGENCY CERTIFICATION The County of Indian River requires, as a matter of policy, that any Consultant or firm receives a contract or award resulting from the Request for Qualifications issued by the County of Indian River, Florida, shall make certification as below. Receipt of such certification, under oath, shall be a prerequisite to the award of contract and payment thereof. I (we) hereby certify that if the contract is awarded to me, our firm, partnership, or corporation, that no members of the elected governing body of Indian River County, nor any professional management, administrative official or employee of the County, nor members of his or her immediate family, including spouse, parents, or children, nor any person representing or purporting to represent any member or members of the elected governing body or other official, has solicited, has received or has been promised, directly or indirectly, any financial benefit, including but not limited to a fee, commission, finder's fee, political contribution, goods or services in return for favorable review of any Proposal submitted in response to the Request for Qualifications or in return for execution of a contract for performance or provision of services for which Proposals are herein sought. The undersigned certifies that he/she is a principal or officer of the firm applying for consideration and is authorized to make the above acknowledgments and certifications for and on behalf of the applicant. The undersigned certifies that the Applicant has not been convicted of a public entity crime within the past 36 months, as set forth in Section 287.133, Florida Statutes. Failure to siqn this form will result in disqualification. Handwritten Signature of Authorized Principal(s): DATE: NAME: TITLE: NAME OF FIRM/PARTNERSHIP/CORPORATION: Sworn to and subscribed to me, a Notary Public, this day of , 2014. (SEAL) FOR AND ON BEHALF OF THE APPLICANT: BY: (TYPE NAME & TITLE) XI 131 AUTHORIZATION FOR RELEASE OF INFORMATION Indian River County and (Agency/Individual are in the process of negotiation of a contract for Indian River County is authorized to make an investigation of the Agency/Individual regarding its experience and qualifications. The Agency/Individual authorized the release of all relevant information concerning prior services furnished, contracts and background information of the Agency/Individual. The Agency/Individual authorizes any individual or organization that is in possession of relevant factual contract and background information, to release such data to Indian River County in response of the County's request. When an individual employee of the Agency signs Authorization for Release of Information, such individual authorizes the County to obtain relevant background information concerning such employee's criminal record, if any, and such other information that may be relevant to employee's good character and work experience. Authorization is given here by the Agency/Individual and such employees who execute this authorization with the understanding and limitation that Indian River County will utilize the information obtained for the purposes set forth herein and that such information shall not be disclosed to third parties except as provided by law. Name Agency/Individual Print name Name Employee Providing authorization Signature (in blue ink) Date Print name XII 132 SWORN STATEMENT UNDER SECTION 105.08, INDIAN RIVER COUNTY CODE, ON DISCLOSURE OF RELATIONSHIPS THIS FORM MUST BE SIGNED IN THE PRESENCE OF A NOTARY PUBLIC OR OTHER OFFICER AUTHORIZED TO ADMINISTER OATHS. 1. This sworn statement is submitted with RFP No. 2014033 for 2. This sworn statement is submitted by: (Name of entity submitting Statement) whose business address is: 3. My name is (if applicable) and (Please print name of individual signing) and my relationship to the entity named above is 4. I understand that an "affiliate" as defined in Section 105.08, Indian River County Code, means: The term "affiliate" includes those officers, directors, executives, partners, shareholders, employees, members, and agents who are active in the management of the entity. 5. I understand that the relationship with a County Commissioner or County employee that must be disclosed as follows: Father, mother, son, daughter, brother, sister, uncle, aunt, first cousin, nephew, niece, husband, wife, father-in-law, mother-in-law, daughter- in-law, son-in-law, brother-in-law, sister-in-law, stepfather, stepmother, stepson, stepdaughter, stepbrother, stepsister, half brother, half sister, grandparent, or grandchild. 6. Based on information and belief, the statement, which I have marked below is true in relation to the entity submitting this sworn statement. [Please indicate which statement applies.] Neither the entity submitting this sworn statement, nor any officers, directors, executives, partners, shareholders, employees, members, or agents who are active in management of the entity, have any relationships as defined in section 105.08, Indian River County Code, with any County Commissioner or County employee. XIII 133 The entity submitting this sworn statement, or one or more of the officers, directors, executives, partners, shareholders, employees, members, or agents, who are active in management of the entity have the following relationships with a County Commissioner or County employee: Name of Affiliate Name of County Commissioner Relationship or entity or employee (Signature) (Date) STATE OF FLORIDA COUNTY OF The foregoing instrument was acknowledged before me this day of , 2014, by , who is personally known to me or who has produced as identification. NOTARY PUBLIC SIGN: PRINT: State of Florida at Large My Commission Expires: (Seal) XIV 134 SUPPORTING DOCUMENTS CHECKLIST RFP 2014033 Cover Page Application List of Current Officers & Directors Latest Financial Audit Report & Management Letter that conforms with the AICPA Audit Guide Most recent IRS Form 990, (Including all schedules.) Most recent Internal Financial Statement (i.e.: Balance Sheet and Operating Budget Staff Organizational Chart Most Recent Annual Report (if available) 501(C)(3) IRS Exemption Letter Articles of Incorporation Agency's Bylaws Agency's written policy regarding Affirmative Action Nepotism Statement for Agency Taxonomy Definition for each program XV 135 Indian River County Interoffice Memorandum Office of Management & Budget Consent Agenda f iv To: Members of the Board of •un Commissioners From: Jason E. Brown Director, Office of Managem:nt & dget Date: March 12, 2014 Subject: Miscellaneous Budget Amendment 011 Description and Conditions The attached budget amendment appropriates funding necessary for the following: 1. On March 11, 2014 the Board of County Commissioners authorize the necessary budget amendment to provide additional funding in the amount of $90,500 from Utilities Cash Forward to fund the Central WWTP Sludge Holding Tank Modification. The attached entry appropriates these funds. 2. The Recreation Department is in need of various equipment totaling $24,881. The attached entry appropriates these funds from MSTU Fund/Reserve for Contingency. 3. On March 11, 2014 the Board of County Commissioners approved the use of General Fund Reserve for Contingency to cover $28,000 in impact fees for the West Wabasso Sewer and Drainage Improvements project. The attached entry appropriates these funds. 4. The Road & Bridge Department is in need of an additional mower and trailer to maintain the landscaping planned for 66th avenue. The attached entry appropriates funding in the amount of $18,500 from Transportation Fund Reserve for Contingency. 5. A onetime catch-up of $150,000 to fund ten (10) Senior Resource Association Bus Shelters has become necessary. The attached entry appropriates funding from Optional Sales Tax/Cash Forward Oct 1St 6. Due to Generally Accepted Accounting Principle requirements, the Solid Waste Disposal District is transferring the water main constructed in the Oslo Convenience Center to the Utilities Department. The attached entry appropriates funding in the amount of $75,414 from Solid Waste Disposal District/Cash Forward Oct 1St 7. The North County Library is in need of replacement carpeting. The attached ent a funding in the amount of $125,000 from General Fund/Cash Forward Oct 1St. ry ppropriates 136 Board of County Commissioners March 12, 2014 Page 2of2 8. Funds for the Neighborhood Stabilization Grant Program need to be "rolled over" to the current year. The attached entry appropriates the funding. 9. In order to provide necessary computer services backup assistance, an additional computer services position is needed. The attached entry appropriates funding in the amount of $74,895 from Information Technology/Cash Forward -Oct 1st. Staff Recommendation Staff recommends that the Board of Commissioners approve the attached budget resolution amending the fiscal year 2013/2014 budget. Attachments Budget Amendment 011 and Resolution APPROVED AGENDA ITEM: BY: c, Jose h A. Baird County Administrator FOR: March 18, 2014 Indian River County A.. oved Date Administrator fbi fly )f / Legal .1 �/ Budget 2 J /24412/k Department /� Risk Management 137 RESOLUTION NO. 2014- A RESOLUTION OF INDIAN RIVER COUNTY, FLORIDA, AMENDING THE FISCAL YEAR 2013-2014 BUDGET. WHEREAS, certain appropriation and expenditure amendments to the adopted Fiscal Year 2013-2014 Budget are to be made by resolution pursuant to section 129.06(2), Florida Statutes; and WHEREAS, the Board of County Commissioners of Indian River County desires to amend the fiscal year 2013-2014 budget, as more specifically set forth in Exhibit "A" attached hereto and by this reference made a part hereof, NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, that the Fiscal Year 2013-2014 Budget be and hereby is amended as set forth in Exhibit "A" upon adoption of this Resolution. This Resolution was moved for adoption by Commissioner , and the motion was seconded by Commissioner and, upon being put to a vote, the vote was as follows: Chairman Peter D. O'Bryan Vice Chairman Wesley S. Davis Commissioner Joseph E. Flescher Commissioner Bob Solari Commissioner Tim Zorc The Chairman thereupon declared this Resolution duly passed and adopted this day of 2014. INDIAN RIVER COUNTY, FLORIDA Attest: Jeffrey R. Smith Board of County Commissioners Clerk of Court and Comptroller By By Deputy Clerk Peter D. O'Bryan, Chairman BY APPROVED AS TO FORM AND LEGAL SUFFICIENCY COUNTY ATTORNEY 138 Resolution No. 2014 - Budget Office Approval: Budget Amendment: 011 Entry Number Fund/ Depart ent/Acc nt Name Account Number Increase Decrease 1. Revenue Utilities/Non-Revenue/Cash Forward Oct 1st 471039-389040 $90,500 $0 Expenses Utilities/General & Engineering/R&R/Retrofit CWWTF 47123536-044699-13514 $90,500 $0 2. Expenses MSTU Fund/North County Pool/Other Improvements Except Building 00410472-066390 $15,400 $0 MSTU Fund/North County Pool/Other Professional Services 00410472-033190 $9,481 $0 MSTU Fund/Reserves/Reserve for Contingency 00419981-099910 $0 $24,881 3. Expenses General Fund/Planning/Other Professional Services 00120415-033190 $28,000 $0 General Fund/Reserves/Reserve for Contingency 00119981-099910 $0 $28,000 4. Expenses Transportation Fund/Road & Bridge/Other Machinery & Equipment 11121441-066490 $18,500 $0 Transportation Fund/Reserves/Reserve for Contingency 11119981-099910 $0 $18,500 5. Revenue Optional Sales Tax/Non-Revenue/Cash Forward Oct 1st 315039-389040 $150,000 $0 Expenses Optional Sales Tax/Agencies/Construction in Progress/SRA Bus Shelters 31511041-066510-54001 $150,000 $0 6. Revenue Solid Waste Disposal District/Non-Revenue/Cash Forward Oct 1st 411039-389040 $75,414 $0 Utilities/Non-Revenue/Fund Transfer In 471039-389120 $75,414 $0 Utilities/Non-Revenue/Cash Forward Oct 1st 471039-389040 50 $75,414 Expenses Solid Waste Disposal District/Landfill/Fund Transfer Out 41121734-099210 $75,414 $0 7. Revenue General Fund/Non-Revenue/Cash Forward Oct 1st 001039-389040 $125,000 $0 Expenses General Fund/North County Library/Carpeting 00111271-041220 $125,000 $0 139 Resolution No. 2014 - Budget Office Approval ibit "A" Jason E. wn, dget Director Budget Amendment: 011 Entry Number Fund/ Depart ent/ ount Name Account Number Increase Decrease 8. Revenue CDBG/Neighborhood Stabilzation Plan Grant/Non- Revenue/Cash Forward -Oct 1st 129039-389040 $114,112 $D Expenses CDBG/House Rehab/Other Professional Services -NSP - Program Income 12913854 -033190-09128 $11,782 $0 CDBG/House Rehab/Other Professional Services -NSP 12913854-033190-09129 $102,330 $0 9. Revenue Information Systems/Non-Revenue/Cash Forward -Oct 1st 50539-389040 $74,895 $D Expenses Information Systems/Computer Services/Regular Salaries 50524113-011120 $56,000 $0 Information Systems/Computer Services/Social Security 50524113-012110 $3,472 $0 Information Systems/Computer Services/Retirement 50524113-012120 $3,892 $0 Information Systems/Computer Services/Insurance-Life & Health 50524113-012130 $8,735 $0 Information Systems/Computer Services/Worker's Comp 50524113-012140 $101 $0 Information Systems/Computer Services/OPEB 50524113-012160 $1,883 $0 Information Systems/Computer Services/Medicare 50524113-012170 $812 $0 140 CONSENT AGENDA INDIAN RIVER COUNTY, FLORIDA AGENDA ITEM Assistant County Administrator / Department of General Services Date: March 7, 2014 To: The Honorable Board of County Commissioners Thru: Joseph A. Baird, County Administrator Thru: Michael C. Zito, Assistant County Administrator From: Bela Nagy, Director of Golf Subject: Approval of Bid Award for IRC Bid #2014024 Dunes Golf Course Irrigation System Project DESCRIPTION AND CONDITIONS: The Dunes Golf Course at Sandridge Golf Club opened for play in 1987. Since that time, the course has operated with the original irrigation system. This system is now over twenty-seven (27) years old, including the grow -in period of the course. On December 30, 2013 staff recommended to the Board of Commissioners to provide a conceptual approval of an interfund loan from the General Fund (Not to exceed $1 million) to provide funding to replace the irrigation system on the Dunes Course at Sandridge Golf Club and authorized staff to move forward with the construction of this project. Staff contracted with Aqua Turf International to design the new irrigation system on the Dunes Course as well as the specifications for the entire project. A pre-bid meeting was held at Sandridge Golf Club on February 11, 2014, and the bid opening was held on February 26, 2014. Two (2) bids were received and opened. A detailed bid tabulation is on file and available for viewing in the Purchasing Division. Bid totals are as follows: Contractor Location Base Bid-Rainbird Base Bid -Toro Duininck-SEI Prinsburg, MN $1,166,000.00 $1,168,000.00 Quality Gr. -MRI Lithia, FL $1,187,713.00 $1,207,774.00 Duininck, Inc. is considered to be the lowest most responsive and responsible bidder for the project with a bid totaling $1,168,000.00 for Base Bid -Toro. Once the Contractor, Duininck, Inc., was chosen, staff had to choose between two manufacturers of the sprinkler heads and component parts. After an exhaustive review between both systems, staff chose Toro over Rainbird because of the 25 Year Warranty offered on its HDPE Valves and Fittings versus 5 Years with Rainbird. Duininck, Inc. utilizes local suppliers and staffing agencies. The project should commence on May 15, 2014 with a 120 day completion deadline. F:\Assistant County Administrator\AGENDA ITEMS\2014\BCC 03 MAR 2014\BCC Memo -Award of Bid for Dunes Golf Course Irrigation System Project.doc 141 FUNDING: Staff received approval from the Board of Commissioners for the use of interfund borrowing from the General Fund in order to provide funding of $1,000,000.00 for the project with the remainder coming from Golf Course Funds. An interest rate of 2.5% per year will provide funds at a relatively low interest rate for the golf course as well as provide increased interest earnings for the General Fund. Staff anticipates a payback period of four (4) years as shown in the attachment. The remaining funding in the amount of $168,000 is available from Golf Course Fund Reserves. RECOMMENDATION: Staff recommends that the project be awarded to Duininck, Inc., for the Irrigation Project on the Dunes Course at Sandridge Golf Club in the amount of $1,168,000.00, and requests that the Board of County Commissioners approve the attached sample agreement and authorize the Chairman to execute said agreement after receipt and approval of the required Public Construction Bond and certificate of insurance and after the County Attorney has approved the agreement as to form and legal sufficiency. ATTACHMENTS: 1. Sample Agreement DISTRIBUTION 1. Michael C. Zito, Esq., Assistant County Administrator 2. Duininck, Inc. Approved Agenda Item BY: FOR: cI / Joseph A. Baird County Administrator March 18, 2014 Indian River Co. Approved Date Administrationa�jy County Attorney P—'/ Budget Y4f Department '47 3.12 • ij Risk Management F:\Assistant County Administrator\AGENDA ITEMS\2014\BCC 03 MAR 2014\BCC Memo -Award of Bid for Dunes Golf Course Irrigation System Project.doc 142 SAMPLE AGREEMENT Agreement THIS AGREEMENT is by and between INDIAN RIVER COUNTY, a Political Subdivision of the State of Florida organized and existing under the Laws of the State of Florida, (hereinafter called OWNER) and (hereinafter called CONTRACTOR). OWNER and CONTRACTOR, in consideration of the mutual covenants hereinafter set forth, agree as follows: ARTICLE 1- WORK 1.01 CONTRACTOR shall complete all Work as specified or indicated in the Contract Documents. The Work is generally described as follows: Installation of irrigation system improvements at Sandridge Dunes Golf Course. ARTICLE 2 - THE PROJECT 2.01 The Project for which the Work under the Contract Documents may be the whole or only a part is generally described as follows: Project Name: Dunes Golf Course Irrigation System Project Bid Number: 2014024 Project Address: Sandridge Golf Club 5300 73rd Street Vero Beach, FL 32967 ARTICLE 3 - CONTRACT TIMES 3.01 Time of the Essence A. All time limits for Milestones, if any, Substantial Completion, and completion and readiness for final payment as stated in the specifications are of the essence of the Contract. 3.02 Days to Achieve Substantial Completion, Final Completion and Final Payment A. The Work will be completed and ready for final payment on or before the 120th day after the date when the Contract Times commence to run (estimated to begin May 15, 2014). 3.03 Liquidated Damages A. CONTRACTOR and OWNER recognize that time is of the essence of this Agreement and that OWNER will suffer financial loss if the Work is not completed within the times specified in paragraph 3.02 above, plus any extensions thereof allowed in writing as a change order to this agreement. Liquidated damages will commence for this portion of work. The parties also recognize Page 1 of 7 143 the delays, expense, and difficulties involved in proving in a legal proceeding the actual loss suffered by OWNER if the Work is not completed on time. Accordingly, instead of requiring any such proof, OWNER and CONTRACTOR agree that as liquidated damages for delay (but not as a penalty), CONTRACTOR shall pay OWNER $1,148.00 for each calendar day that expires after the time specified in paragraph 3.02 for completion and readiness for final payment until the Work is completed and ready for final payment. ARTICLE 4 - CONTRACT PRICE 4.01 OWNER shall pay CONTRACTOR for completion of the Work an amount in current funds equal to the sum of the amounts determined pursuant to paragraph 4.01.A and summarized in paragraph 4.01.B, below: A. For all Work, at the prices stated in CONTRACTOR's Bid, attached hereto as an exhibit. B. THE CONTRACT SUM subject to additions and deductions provided in the Contract Documents: Numerical Amount: $ Written Amount: ARTICLE 5 - PAYMENT PROCEDURES 5.01 Progress Payments. A. The OWNER shall make progress payments to the CONTRACTOR on the basis of the approved partial payment request as recommended by ENGINEER in accordance with the provisions of the Local Government Prompt Payment Act, Florida Statutes section 218.70 et. seq. The OWNER shall retain ten percent (10%) of the payment amounts due to the CONTRACTOR until fifty percent (50%) completion of the work. After fifty percent (50%) completion of the work is attained as certified to OWNER by ENGINEER in writing, OWNER shall retain five percent (5%) of the payment amount due to CONTRACTOR until final completion and acceptance of all work to be performed by CONTRACTOR under the Contract Documents. Pursuant to Florida Statutes section 218.735(8)(b), fifty percent (50%) completion means the point at which the County as OWNER has expended fifty percent (50%) of the total cost of the construction services work purchased under the Bid and Specification Documents, together with all costs associated with existing change orders and other additions or modifications to the construction services work provided under the Contract Documents. 5.02 Pay Requests. A. Each request for a progress payment shall contain the CONTRACTOR'S certification. All progress payments will be on the basis of progress of the work measured by the schedule of values established, or in the case of unit price work based on the number of units completed. After fifty percent (50%) completion, and pursuant to Florida Statutes Page 2 of 7 144 section 218.735(8)(d), the CONTRACTOR may submit a pay request to the County as OWNER for up to one half (1/2) of the retainage held by the County as OWNER, and the County as OWNER shall promptly make payment to the CONTRACTOR unless such amounts are the subject of a good faith dispute; the subject of a claim pursuant to Florida Statutes section 255.05(2005); or otherwise the subject of a claim or demand by the County as OWNER or the CONTRACTOR. The CONTRACTOR acknowledges that where such retainage is attributable to the labor, services, or materials supplied by one or more subcontractors or suppliers, the Contractor shall timely remit payment of such retainage to those subcontractors and suppliers. Pursuant to Florida Statutes section 218.735(8)(c)(2005), CONTRACTOR further acknowledges and agrees that: 1) the County as OWNER shall receive immediate written notice of all decisions made by CONTRACTOR to withhold retainage on any subcontractor at greater than five percent (5%) after fifty percent (50%) completion; and 2) CONTRACTOR will not seek release from the County as OWNER of the withheld retainage until the final pay request. 5.03 Paragraphs 5.01 and 5.02 do not apply to construction services work purchased by the County as OWNER which are paid for, in whole or in part, with federal funds and are subject to federal grantor laws and regulations or requirements that are contrary to any provision of the Local Government Prompt Payment Act. In such event, payment and retainage provisions shall be governed by the applicable grant requirements and guidelines. 5.04 Acceptance of Final Payment as Release. A. The acceptance by the CONTRACTOR of final payment shall be and shall operate as a release to the OWNER from all claims and all liability to the CONTRACTOR other than claims in stated amounts as may be specifically excepted by the CONTRACTOR for all things done or furnished in connection with the work under this Agreement and for every act and neglect of the OWNER and others relating to or arising out of the work. Any payment, however, final or otherwise, shall not release the CONTRACTOR or its sureties from any obligations under this Agreement, the Invitation to Bid or the Public Construction Bond. ARTICLE 6 - INDEMNIFICATION 6.01 CONTRACTOR shall indemnify and hold harmless the OWNER, and its officers and employees, from liabilities, damages, losses and costs, including, but not limited to, reasonable attorney's fees, to the extent caused by the negligence, recklessness, or intentional wrongful misconduct of the CONTRACTOR and persons employed or utilized by the CONTRACTOR in the performance of the construction contract. ARTICLE 7 - CONTRACTOR'S REPRESENTATIONS 7.01 In order to induce OWNER to enter into this Agreement CONTRACTOR makes the following representations: A. CONTRACTOR has examined and carefully studied the Contract Documents and the other related data identified in the Invitation to Bid documents. Page 3 of 7 145 B. CONTRACTOR has visited the Site and become familiar with and is satisfied as to the general, local, and Site conditions that may affect cost, progress, and performance of the Work. C. CONTRACTOR is familiar with and is satisfied as to all federal, state, and local Laws and Regulations that may affect cost, progress, and performance of the Work. D. CONTRACTOR has obtained and carefully studied (or assumes responsibility for having done so) all additional or supplementary examinations, investigations, explorations, tests, studies, and data concerning conditions (surface, subsurface, and Underground Facilities) at or contiguous to the Site which may affect cost, progress, or performance of the Work or which relate to any aspect of the means, methods, techniques, sequences, and procedures of construction to be employed by CONTRACTOR, including applying the specific means, methods, techniques, sequences, and procedures of construction, if any, expressly required by the Contract Documents to be employed by CONTRACTOR, and safety precautions and programs incident thereto. E. CONTRACTOR does not consider that any further examinations, investigations, explorations, tests, studies, or data are necessary for the performance of the Work at the Contract Price, within the Contract Times, and in accordance with the other terms and conditions of the Contract Documents. F. CONTRACTOR is aware of the general nature of work to be performed by OWNER and others at the Site that relates to the Work as indicated in the Contract Documents. G. CONTRACTOR has correlated the information known to CONTRACTOR, information and observations obtained from visits to the Site, reports and drawings identified in the Contract Documents, and all additional examinations, investigations, explorations, tests, studies, and data with the Contract Documents. H. CONTRACTOR has given OWNER written notice of all conflicts, errors, ambiguities, or discrepancies that CONTRACTOR has discovered in the Contract Documents, and the written resolution thereof by OWNER is acceptable to CONTRACTOR. I. The Contract Documents are generally sufficient to indicate and convey understanding of all terms and conditions for performance and furnishing of the Work. ARTICLE 8 - CONTRACT DOCUMENTS 8.01 Contents A. The Contract Documents consist of the following: 1. This Agreement (pages 1 to 7inclusive); 2. Notice to Proceed 3. Public Construction Bond (pages _ to inclusive); 4. Certificate of Liability Insurance Page 4 of 7 146 5. Irrigation System Material and Installation Specifications (pages 1 to 44, inclusive) 6. Drawings consisting of a cover sheet and sheets numbered OVR, M1 to M2, inclusive, TE1 to TE2, inclusive, RB1-RB2, inclusive and D1, with each sheet bearing the following general title: Sandridge Golf Course; 7. Addenda (numbers 1 to 2 , inclusive); 8. CONTRACTOR'S Bid Form (pages 12 to 15 of 31, inclusive); 9. Bid Bond (pages 1 inclusive); 10. Bidders Questionnaire (page 9 to 11 of 31, inclusive); 11. Affidavit of Compliance (page 17 of 31); 12. Sworn Statement Under the Florida Trench Safety Act (pages 20 to 21 of 31, inclusive); 13. Sworn Statement Under Section 105.08, Indian River County Code, on Disclosure of Relationships (pages 18 to 19, inclusive); 14. The following which may be delivered or issued on or after the Effective Date of the Agreement and are not attached hereto: a) Written Amendments; b) Work Change Directives; c) Change Order(s). 15. Contractor's Application for Payment (pages 1-5 inclusive); 16. Contractor's Final Certificate of the Work (Pages 1 to 2, inclusive) ARTICLE 9 - MISCELLANEOUS 9.01 Terms A. Terms used in this Agreement will have the meanings indicated in the Invitation to Bid. 9.02 Assignment of Contract A. No assignment by a party hereto of any rights under or interests in the Contract will be binding on another party hereto without the written consent of the party sought to be bound; and, specifically but without limitation, moneys that may become due and moneys that are due may not be assigned without such consent (except to the extent that the effect of this restriction may be limited by law), and unless specifically stated to the contrary in any written consent to an Page 5of7 147 assignment, no assignment will release or discharge the assignor from any duty or responsibility under the Contract Documents. 9.03 Successors and Assigns A. OWNER and CONTRACTOR each binds itself, its partners, successors, assigns, and legal representatives to the other party hereto, its partners, successors, assigns, and legal representatives in respect to all covenants, agreements, and obligations contained in the Contract Documents. 9.04 Severability A. Any provision or part of the Contract Documents held to be void or unenforceable under any Law or Regulation shall be deemed stricken, and all remaining provisions shall continue to be valid and binding upon OWNER and CONTRACTOR, who agree that the Contract Documents shall be reformed to replace such stricken provision or part thereof with a valid and enforceable provision that comes as close as possible to expressing the intention of the stricken provision. 9.05 Venue A. This Contract shall be governed by the laws of the State of Florida. Venue for any lawsuit brought by either party against the other party or otherwise arising out of this Contract shall be in Indian River County, Florida, or, in the event of a federal jurisdiction, in the United States District Court for the Southern District of Florida. [The remainder of this page was left blank intentionally] Page 6 of 7 148 IN WITNESS WHEREOF, OWNER and CONTRACTOR have signed this Agreement in duplicate. One counterpart each has been delivered to OWNER and CONTRACTOR. All portions of the Contract Documents have been signed or identified by OWNER and CONTRACTOR or on their behalf. This Agreement will be effective on 20_ (the date the Contract is approved by the Indian River County Board of County Commissioners, which is the Effective Date of the Agreement). OWNER: INDIAN RIVER COUNTY By: By: Peter D. O'Bryan, Chairman Joseph A. Baird, County Administrator APPROVED AS TO FORM AND LEGAL SUFFICIENCY: By: Dylan Reingold, County Attorney Jeffrey R. Smith, Clerk of Court and Comptroller Attest: (SEAL) Deputy Clerk Designated Representative: Name: Bela Nagy Title: Director of Golf Sandridge Golf Club 5300 73rd Street Vero Beach, FL 32967 (772) 770-5003 Facsimile: (772) 770-5109 Page 7 of 7 CONTRACTOR: By: (Contractor) (CORPORATE SEAL) Attest Address for giving notices: License No. (Where applicable) Agent for service of process: Designated Representative: Name: Title: Address: Phone: Facsimile: (If CONTRACTOR is a corporation or a partnership, attach evidence of authority to sign.) 149 COMPREHENSIVE ANNUAL FINANCIAL REPORT Prepared by the Finance Department of the Clerk of the Circuit Court and Comptroller March 18, 2014 Audit Completion • County's annual audit by Rehmann Robson CPA audit firm completed March 3, 2014 • Unqualified "clean" opinion • No findings or comments for the Board or Constitutional Officers. • Includes audit of all governmental and enterprise funds, internal controls, grant and bond compliance 3/1‘6/2014 9.A 149.1 County Overview • The County -level financial statements (located in the Financial Section of the CAFR) include the BOCC and all five constitutional officers. • Individual statements are included in the Auditor General section of the CAFR. County Level Financial Statements Clerk of Sheriff Supervisor Circuit of Elections Court Board of County Property . Tax Commissioners Appraiser [1 Collector County Net Position (in millions) Current anci oilier assets Capital assets Total assets Deferred out floo.:-.s of resonECO: Total deferred atitilolvs Current liabilities Other liabilities Total liabilities Governmental Business -type Activities Activities Totai 2013 2012 2013 2012 2013 2012 S 223.S 9 2218.8 S 111.1 S 10578 334,99 337.5 556.1 553.4 251.3 257.3 807.7 810.7 780.2 782.2 362.4 366.0 1,1416 1,148.2 2.5 2.5 2.8 2.5 2.8 2.5 2.8 23.5 21.3 13.7 13.5 37.5 34.8 49.0 54 50.9 55.5 99.9 109.5 72.8 75.3 64.6 69.0 137.4 144.3 Net position: Net investment in capital assets 515.3 509.1 210.7 21 / .6 729.0 720.7 Restricted 117.3 121.2 20.9 17.9 138.2 139.1 Unrestricted Total net position 71.8 76.6 68.7 70.3 140.5 146.9 707.4 S 706.9 S 300.3 5 299.8 S 1007.7 S 1,006.7 3/19/2014 /L/92 Net Position Components Indian River County Net Position (In millions) September 30, 2012 and 2013 net investment in capital assets '.. 0 100 200 300 400 500 600 700 600 2012 ■2013 County Change in Net Position Governmental Business -type Activities Activities Total 2013 2012 2013 2012 2013 2012 Revenues: Program revenues: Charges for services s 18.2 $ 15.7 S 43.6 S 42.9 9 61.8 $ 58.6 Operating grants/contributions 26.9 26.2 26.9 26.2 Capital grans/contributions 6.7 7.1 4.7 2.5 11.4 9.6 General revenues: Property taxes 67,0 70.3 - - 67.0 70.3 Sales taxes 21.0 20.1 - - 21.0 20.1 Franchise lies 8.8 8.6 - - 8.8 8.6 Other 3.5 3.7 0.5 0.7 4.0 4.4 Total revenues 152.1 151.7 48.8 46.1 200.9 197.8 Expenses: General govenuucnt 20.6 19.1 - 20.6 19.1 Public safety 66.2 66.5 - - 66.2 66.5 Physical environment 1.9 2.4 - - 1.9 2.4 Trausportalion 26.3 23.7 - - 26.3 23.7 Economic cnvirmiment 2.5 2.0 - - 2.5 2.0 Human services 6.8 7.7 - - 6.8 7.7 Culture/recreation 19.4 18.1 - - 19.4 18.1 Court rclatel 5.8 5.6 - - 5.8 5.6 Intact and fiscal charges 2.1 2.3 - - 2.1 2.3 Water and sewer - - 33.8 34.3 33.8 34.3 Solid waste - - 10.4 10.7 1)1.4 10.7 Golf course - - 2.5 2.4 2.5 2.4 Building - 1.6 1.5 1,6 1.5 Total expenses 151.6 147.4 48.3 48.9 199.9 196.3 Increase (d«reaae) in net position before transfers 0.5 4.3 0.5 (2.8) 1.0 1.5 Transfers - (11-f131 0.)13 - Increase (decrease) in netlxtsition Q5 4.3 0.5 (2.8) 1.0 1.5 Net position - October I, 2012 7)16.8 702.6 299.8 303.2 1,006.6 1,005.8 Adustmerns to beginning net position 0.1 (11.1) (0.6) 0.1 (0.7) Net position - September 30, 2013 s 707.4 $ 706.8 $ 3003 S 299.8 S 1 007.7 8 1 006.6 3/19/2014 /Vg/ 3 Review of Revenues By Source 80 70 60 50 40 30 20 - 10 0 Revenues By Source (In Millions) Governmental Activities Fiscal Years 2012 and 2013 Charges for Operating Capital Property Sates and use Franchise services grants/contrib grants/contrib taxes taxes Fees FY2012 • FY 2013 70 60 50 40 30 20 10 Review of Expenditures Expenditures By Function (In Millions) Governmental Activities Fiscal Years 2012 and 2013 eC lacl ec .00 aa\ 4y e�c� oya ocF c�a „,c -ss yo ac,9° ac .coaay ..e\�m° Go0 G r� oc n FY 2012 • FY 2013 3/19/2014 19.4 General Fund Comparison FY2013 712012 REVENUES Taxes $ 46,721,964 S 49,402,709 Permits, fes and special assessments 9,019.223 0.771,351 Inteegovenm:erncn! 16,747,325 16,520,03-1 Com o', for nee ices 5.750,267 0,347.171 Junto ents, fines and 6ui_as 345320 324166 /metes 101,776 224..265 Miscellaneous 996.578 2.425,574 Total revenues 82,753.453 05,023,370 EAPENDITl:RES General vnvennnem 1 7.45a 989 17,197,003 Public safety 39425,992 39,937,404 Physical enairomnent 235.111 257,020 T1arsp nation 4,607,702 3,305,565 Ecn:ronecms 366,796 362,060 Hturcrr_se:vrx` utrane3,625,268 3.154-026 Cuhunerecreation 7,972,990 9,054,609 Cour, related 5.262.432 5,227,709 Total enpendiurres 79,039,273 77,497,027 Excess of re"enusoanr funder) expetulianes 3,723,190 7,526,343 OTHER FINANCING SOURCES (USES) Trarsesrs in 1,706,554 700,562 Transairs out (9,666,193) (10,699449) Total outer leuruatw sources (roes) (0,179,639) (9,990,547) Net change in£ __d bakvt:xs (4,456,159) (2,472,244) Fund tulances a: 9,zpsuitw of year 54,337,047 56,809,291 Fund balances at end of year 49,900,560 0 54,337,.947 35 30 25 20 15 10 Debt Update Outstanding Bond Issues (In millions) L'mited GO, Water & Sewer, Water & Sewer, Sp ing Training, Rec Revenue, Series 2006 Series 2009 Series 2005 Series 2001 Series 2003 to FY 2012 ■ FY 2013 3/19/2014 ygt 5 3/19/2014 Utility Debt Coverage Ratio 2011 — 2012 2013 Uniform Charges Rater sales $ 13,565,766 $ 13.621,878 $ 13 667,115 Wastewater sales 12 203;750 12 S 1 5, 394 12,546,429 2 Other 1,639.935 1,727 411 1:763426 Total uniform charges 27.409,501 27,S64.683 27.976 970 Septa¢e''Shtdge 324,969 373,616 426,634 245,245 246,298 246,363 Surcharges Q_.27C1 491,260 315,:77 II1Se Teat earnings 198911990 Special assessnle nis 8;713 93—.<13 -75.037 69.757— 1996 Special assessments — — ---= 28,563.206 28.875,011 28,953 994 Gros, rev enues - 1_: 29 -17, Less: Direct expenses _.5 15.404,503 15,657,085 ---.. ---- 4 Net revenues available 1 3. t t 5 703 $ 13;217.926 $ 13.741 700 for debt service$ 26 Annual debt service3,205.000 2.990,000 6 3,090,000 Interest $ 25 2.193,450 2.030 951 Interest <253. 450 $ Total debt service }: 5.2.314525 $ 5 285,951 Debt service coverage 2.48' 2.50. 2 CO, Initiatives • We instituted a VISA card program in September 2012 whereby vendors are paid electronically the next business day. Currently 16% of invoices are paid by the VISA program. The County received a rebate of $165K which was deposited in the general fund. This program resulted in operating, printing and mailing costs savings. • Paperless initiative is continuing with A/P and H/R systems. • The County has received Certificate of Achievement For Excellence in Financial Reporting for 30 consecutive years. Thank you • Thank you to the Finance Department staff, as well as the staffs of the Board and Constitutional officers for all their assistance in preparation of this report • Questions? 3/19/2014 /`/9'.7 INDIAN RIVER COUNTY, FLORIDA MEMORANDUM TO: Joseph A. Baird; County Administrator DEPARTMENT HEAD CONCURRENCE: Stan Boling, AICP,;; ommunity Development Director THROUGH: Phil Matson, AICP; MPO Staff Director FROM: DATE: SUBJECT: Brian Freeman, AICP; Senior Transportation Planner PUBLIC HEARING March 7, 2014 Request for Authorization to Submit an FY 2014 Grant Application for 49 USC Ch. 53, Section 5307 Mass Transit Capital and Operating Assistance It is requested that the information herein presented be given formal l consideration by the Board of County Commissioners at its regular meeting of March 18, 2014. DESCRIPTION & CONDITIONS For the past several years, Indian River County has applied for and received grant funds under 49 USC Ch. 53, Section 5307. Those funds have been passed through oe provodere SRA opSenior eates the Association (SRA), Indian River County's designated transitse GoLine (fixed route) and the Community Coach (demand response) transit services. the According to federal regulations, Section 5307 programgrants ants may be equipment, for and associated aing, acquisition, construction, improvement, and operating costs capital maintenance items used in mass transportation 2operatingice. While require 50% nonfederal match, capital expenses require y�%nonfederaloft match (which effectively provides for 100% federal funding of capital expenses). In Indian River County, state toll revenue credits are utilized as a soft to The provide thuse of a soft e aired nonfederal share for the capital expenses portion of the Sectiongrant. eliminates the need for the County to provide a cash outlay for capital expenses. According to as soft match only for the capital portion of a applicable regulations, toll revenue credits may be used Section 5307 grant. For operating expenses, however, the nonfederal share is provided through a combination of local funds and Florida Department of Transportation (FDOT) public transportation grant funds. 1 F:\Community Development\Users \MPO\Transit\Grants\5307\2014\bcc staff report.doc 150 ANALYSIS For FY 2014, the SRA has requested that the County apply for federal Section 5307 funds on the SRA's behalf so that the SRA can provide for the continuation and expansion of its GoLine/Community Coach fixed route and demand response bus services. As proposed, the grant will allow the Senior Resource Association to leverage local and state funds to continue and expand needed public transportation services within Indian River County. A copy of the County's proposed FY 2013 Section 5307 grant application is provided in Attachment #1. As required by Federal Transit Administration (FTA) regulations, the attached grant application was prepared using FTA's Transportation Electronic Award and Management (TEAM) software. As it has in the past, the FTA requires grantees to utilize its TEAM software in the development, submittal, modification, and management of Section 5307 grants. As indicated in the attached grant application, the total proposed budget amount is $4,120,000. Of that amount, the federal portion is $3,120,000. That includes both capital and operating grant funds. Overall, the federal share of the proposed budget consists of $2,120,000 in capital expenditures and $1,000,000 in operating expenditures. For the nonfederal share of capital expenditures ($530,000), the County will use toll revenue credits as a soft match. Because a soft match is non-cash, this amount is not included in the project total. For the nonfederal share of operating expenditures (50%), the match will consist of $500,000 in FDOT grants and $500,000 from Indian River County. In this case, the County's contribution consists of previously approved general fund monies budgeted specifically for this purpose. According to Section 5307 grant application requirements, the designated recipient (Indian River County) must hold a public hearing to obtain the views of citizens on the proposed grant application. In keeping with that requirement, staff has published a notice of the March 18th meeting and has scheduled this item as a public hearing. As a necessary prerequisite for submittal of this Section 5307 application, the MPO has included the proposed Section 5307 funding in its FY 2014-2018 Transportation Improvement Program (TIP). The proposed grant application is also consistent with the MPO's adopted ten year Transit Development Plan and 2035 Long Range Transportation Plan. To apply for Section 5307 funds, the Board of County Commissioners must adopt the attached resolution (Attachment #2), authorizing staff to submit the attached grant application. The resolution has been reviewed and approved by the County Attorney's Office. FUNDING Funding in the amount of $500,000 is budgeted and available in the General Fund / Community Transportation Coordinator account (Account Number 00111041-088230). These funds are part of the allocation given to the Senior Resource Association to provide transit service in the county. F:\Community Development\Users\MPO\Transit\Grants\5307\2014\bcc staff report.doc 2 151 RECOMMENDATION Staff recommends that the Board of County Commissioners adopt the attached resolution authorizing the filing of the attached FY 2014 Section 5307 grant application. ATTACHMENTS 1. Indian River County FY 2014 Grant Application for 49 USC Ch. 53, Section 5307 Mass Transit Capital and Operating Assistance 2. Resolution Authorizing the Filing of a 49 USC Ch. 53, Section 5307 FY 2014 Mass Transit Capital and Operating Assistance Grant Application 3. Grant Budget Forms APPROVED AGENDA ITEM: FOR: /t ia1 / 4. ; 3 F:\Community Development\Users\MPO\Transit\Grants\5307\2014\bcc staff report.doc 152 View Print DOT U.S. Department of Transportation Recipient ID: 5630 Recipient Name: Application Page 1 of 4 FTA Federal Transit Administration INDIAN RIVER COUNTY BOARD OF COUNTY COMMISSIONERS Project ID: FL-INDIANRIVER Budget Number: 1 - Budget Pending Approval Project Information: FY 2014 Capital & Operating Assistance Part 1: Recipient Information Project Number: Recipient ID: Recipient Name: Address: Telephone: Facsimile: FL-INDIANRIVER 5630 INDIAN RIVER COUNTY BOARD OF COUNTY COMMISSIONERS 1801 27TH STREET , VERO BEACH, FL 32960 3365 (772) 226-1455 (772) 978-1806 Part 2: Project Information Project Type: Project Number: Project Description: Recipient Type: FTA Project Mgr: Recipient Contact: New/Amendment: Amend Reason: Grant FL-INDIANRIVER FY 2014 Capital & Operating Assistance County Agency Tajsha Lashore 404-865- 5606 Brian Freeman 772-226-1990 New Initial Application Fed Dom Asst. #: 20507 Sec. of Statute: 5307-2A State Appl. ID: None Specified Gross Project Cost: Adjustment Amt: Total Eligible Cost: Total FTA Amt: Total State Amt: Total Local Amt: Other Federal Amt: Special Cond Amt: S.C. Tgt. Date: None Specified Special Condition: None Specified S.C. Eff. Date: None Specified $4,120,000 $0 $4,120,000 $3,120,000 $500,000 $500,000 $0 $0 ATTACHMENT 1 https://ftateamweb.fta.dot. gov/teamweb/Applications/V iewPrint/V iewPrintRes. asp?GUID... 3/10/2014 153 View Print Start/End Date: Oct. 01, 2013 - Dec. 31, 2015 Est. Oblig Date: None Specified Page 2 of 4 Recvd. By State: EO 12372 Rev: Not Applicable Review Date: None Specified Planning Grant?: NO Program Date (STIP/UPWP/FTA Prm Plan) Sep. 30, 2013 Program Page: 4679-4680 Application Type: Electronic Supp. Agreement?: Yes Debt. Delinq. Details: Urbanized Areas UZA ID UZA Name 120000 FLORIDA Congressional Districts State ID District Code District Official 12 8 Bill Posey Pre -Award Authority?: Yes Fed. Debt Authority?: No Final Budget?: No Project Details Funding is requested through Section 5307 for Fiscal Year 2014. The source of apportionment is the Florida Governor's Apportionment (GA) of Section 5307 funds. Attached is a copy of the GA for FFY 2014. This grant will fund the purchase of vehicles, bus route signs, computer hardware and software, security equipment, vehicle insurance, vehicle preventive maintenance, bus shelters, and communications equipment. All Intelligent Transportation Systems (ITS) equipment/components are compatible with both Regional and National ITS architectures. All new buses and vans will be handicap accessible using either ADA -compliant lifts or ramps. The total eligible cost is $4,120,000; of which the federal share is $3,120,000. Of this amount, the federal operating assistance is $1,000,000. The nonfederal portion of operating assistance is $1,000,000 and will be met through a combination of FDOT grant funds and local funds as approved by Indian River County. FDOT District 4 has authorized toll revenue credits in the amount of $ in support of this application in the letter dated 2014. In accordance with federal regulations, a public hearing was conducted on March 18, 2014 and advertised in advance. Attachments: Toll Revenue Credit Letter FY 2014 STIP Florida Governor's Apportionment for FY 2014 Earmarks https://ftateamweb.fta.dot.gov/teamweb/Applications/ViewPrint/ViewPrintRes.asp?GUID... 3/10/2014 154 View Print Page 3 of 4 No information found. Security Yes — We will expend 1% or more of the 5307 funds in this grant application for security purposes. Please list security -related projects in the project budget and summarize them in the non -add scope code 991. Part 3: Budget Project Budget SCOPE 111-00 BUS - ROLLING STOCK Quantity I FTA Amount' Tot. Eliq. Cost ACTIVITY 2 I $1,300,000.001 $1,300,000.00 11.12.03 BUY REPLACEMENT 30 -FT BUS SCOPE 21 $1,300,000.001 $1,300,000.00 J 113-00 BUS - STATION/STOPS/TERMINALS ACTIVITY 1001 $15,000.001 $15,000.00 11.32.09 ACQUIRE - BUS ROUTE SIGNING SCOPE 1001 $15,000.001 $15,000.00 114-00 BUS: SUPPORT EQUIP AND FACILITIES ACTIVITY 71 $140,000.001 $140,000.00 11.42.06 ACQUIRE - SHOP EQUIPMENT 0 $10,000.00 $10,000.00 11.42.07 ACQUIRE - ADP HARDWARE 0 $10,000.00 $10,000 00 11.42.08 ACQUIRE - ADP SOFTWARE 0 $90,000 00 $90,000.00 11.42.09 ACQUIRE - MOBILE SURV/SECURITY EQUIP 7 $30,000.00 $30,000 00 SCOPE 116-00 SIGNAL & COMM EQUIPMENT (BUS) ACTIVITY 01 $10,000.001 $10,000.00 11.62.03 PURCHASE RADIOS SCOPE 0I $10,000.00I $10,000.00 https://ftateamweb.fta.dot.gov/teamweb/Applications/ViewPrint/ViewPrintRes.asp?GUID... 3/10/2014155 View Print Page 4 of 4 117-00 OTHER CAPITAL ITEMS (BUS) 01 $470,000.001 $470,000.00 ACTIVITY 11.71.05 CONTRACT INSURANCE - 3RD PARTY 0 $240,000.00 $240,000.00 11.7A.00 PREVENTIVE MAINTENANCE 0 $230,000.00 $230,000.00 SCOPE 119-00 Bus Associated Transit Improvements 6 $185,000.00 $185,000.00 ACTIVITY 11.92.02 PURCHASE BUS SHELTERS 6 $185,000.00 $185,000.00 SCOPE 300-00 OPERATING ASSISTANCE 0 $1,000,000.00 $2,000,000.00 ACTIVITY 30.09.01 UP TO 50% FEDERAL SHARE 0 $1,000,000.00 $2,000,000.00 Estimated Total Eligible Cost: $4,120,000.00 Federal Share: $3,120,000.00 Local Share: $1,000,000.00 https://ftateamweb.fta.dot.gov/teamweb/Applications/ViewPrint/V iewPrintRes.asp?GUID... 3/10/2014 156 RESOLUTION NO. 2014- A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY AUTHORIZING THE FILING OF A FY 2014 GRANT APPLICATION FOR 49 USC CH. 53, SECTION 5307 MASS TRANSIT CAPITAL AND OPERATING ASSISTANCE. WHEREAS, the Federal Transit Administration (FTA) is authorized to award Section 5307 grant funds for the implementation of a mass transportation program of projects; WHEREAS, Indian River County and the Indian River County Senior Resource Association utilize FTA Section 5307 funds to provide needed public transportation services within the County; and WHEREAS, in applying for FTA Section 5307 funds, Indian River County and the Indian River County Senior Resource Association will comply with all applicable federal regulations and requirements associated with the Section 5307 program. NOW, THEREFORE, BE IT RESOLVED BY THE INDIAN RIVER COUNTY BOARD OF COUNTY COMMISSIONERS: 1. That the Community Development Director is authorized to file applications on behalf of Indian River County with the U.S. Department of Transportation to finance and implement the capital and operating program of projects specified in the County's FY 2014 grant application under 49 USC Chapter 53, Section 5307. 2. That the Chairman of the Indian River County Board of County Commissioners, the County Attorney, and/or Community Development Director are authorized to execute, and the Community Development Director is authorized to file with such application, an assurance or any other document required by the U.S. Department of Transportation effectuating the purpose of Title VI of the Civil Rights Act of 1964. 3. That the County Attorney and/or the Community Development Director are authorized to execute grant agreements with the U.S. Department of Transportation to finance and implement the program of projects specified in the County's FY 2014 grant application under 49 USC Chapter 53, Section 5307. 4. That the Chairman of the Indian River County Board of County Commissioners is authorized to set forth and execute necessary Disadvantaged Business Enterprise (DBE) policies in connection with such application as specified in the County's adopted DBE plan and in accordance with the federal requirements of 49 CFR Part 26. 5. That the Indian River County Community Development Director is authorized to furnish such additional information as the U.S. Department of Transportation may require in connection with the County's FY 2014 grant application under 49 USC Chapter 53, Section 5307. F.\Community Development\Users\MPO\Transit\Grants\5307\2014\bcc resolution.doc ATTACHMENT 2 Page 1 of 2 157 RESOLUTION NO. 2014 - THIS RESOLUTION was moved for adoption by motion was seconded by , and the as follows: , and, upon being put to a vote, the vote was Chairman Peter D. O'Bryan Vice -Chairman Wesley S. Davis Commissioner Joseph E. Flescher Commissioner Bob Solari Commissioner Tim Zorc The Chairperson thereupon declared the resolution duly passed and adopted this 18th day of March , 2014. BOARD OF COUNTY COMMISSIONERS INDIAN RIVER COUNTY, FLORIDA By: Peter D. O'Bryan, Chairman Attest: Jeffrey R. Smith, Clerk of Court and Comptroller By: Deputy Clerk I HEREBY CERTIFY that on this day, before me, an officer duly authorized in this State and County to take acknowledgments, personally appeared Peter D. O'Bryan, as Chairman of the Board of County Commissioners, andeputy Clerk, to me , to be the persons described in and who executed the foregoing instrument and they acknowledged before me that they executed the same. WITNESS my hand and official seal in the County and State last aforesaid this 18th day of March , 2014. APPROVED AS TO LEGAL SUFFICIENCY BY: Dylan Reingold County Attorney Notary Public SEAL: APPROVED AS TO COMMUNITY DEVELOPMENT MATTERS BY: Stan Boling, AIC, Director Community Development Department F:\Community Development \Users\NIPO\Transit \Grants\5307\2014\bcc resolution.doc Page 2 of 2 158 GRANT NAME: 49 USC,Ch. 53 Sec. 5307 FTA Grant (Operating) GRANT #: N/A AMOUNT OF GRANT: $4,120,000 (Federal, State and Local); $3,120,000 (Federal Section 5307) DEPARTMENT RECEIVING GRANT: Community Development (pass through to Senior Resource Association) CONTACT PERSON: Brian Freeman PHONE #: (772) 226-1990 1. How long is the grant for? One Year Starting Date: October 1, 2013 2. Does the grant require you to fund this function after the grant is over? Yes X No 3. Does the grant require a match? X Yes No If yes, does the grant allow the match to be In Kind Services? Yes X No 4. Percentage of grant to match: 50% (applies to operating component only) 5. Grant match amount required: $1,000,000 6. Where are the matching funds coming from (i.e. In Kind Services, Reserve for Contingency? Local match consists of $500,000 County match already budgeted in general funds and $500,000 in FDOT grant funds 7. Does the grant cover capital costs or start-up costs? If no, how much do you think will be needed in capital costs or start-up costs? (Attach a detailed listing of costs.) $0 (Capital portion also being applied for) 8. Are you adding any additional positions utilizing the grant funds? If yes, please list. (If additional space is needed, please attach a schedule.) Yes X No Yes X No Acct. Description Position Position Position Position Position 011.12 Regular Salaries 011.13 Other Salaries & Wages (PT) 012.11 Social Security 012.12 Retirement Contributions 012.13 Life and Health Insurance 012.14 Worker's Compensation 012.17 Soc. Sec. Medicare Matching TOTAL 9. What is the total cost of each position including benefits, capital, start-up, auto expense, travel, and operating? Salaries and Benefits Operating Costs Capital Total Costs 10. What is the estimated cost of the grant to the County over five years? $500,000 Grant Amount Other Matching Costs Match Total $3,120,000 First Year $500,000 in local funds & $500,000 in FDOT grants $4,120,000 Second Year Third Year Fourth Year Fifth Year Signature of Preparer: Date: - -7- I LI ATTACHMENT 3 159 SCRIPPS TREASURE COAST NEWSPAPERS Indian River Press Journal 1801 U.S. 1, Vero Beach, FL 32960 SCRIPPS AFFIDAVIT OF PUBLICATION STATE OF FLORIDA COUNTY OF INDIAN RIVER Before the undersigned authority personally appeared, Sherri Cipriani, who on oath says that she is Classified Inside Sales Manager of the Indian River Press Journal, a daily newspaper published at Vero Beach in Indian River County, Florida: that the attached copy of advertisement was publshed in the Indian River Press Journal in the following issues below. Affiant further says that the said Indian River Press Journal is a newspaper published in Vero Beach in said Indian River County, Florida, and that said newspaper has heretofore been continuously published in said Indian River County, Florida, daily and distributed in Indian River County, Florida, for a period of one year next preceding the first publication of the attached copy of advertisement; and affiant further says that she has neither paid or promised any person, firm or corporation any discount, rebate, commission or refund for the purpose of securing this advertisement for publication in the said newspaper. The Indian River Press Journal has been entered as Periodical Matter at the Post Offices in Vero Beach, Indian River County, Florida and has been for a period of one year next preceding the first publication of the attached copy of advertisement. Ad Pub Customer Number Date Copvline PO # INDIAN RIVER CO PLANNING 2604570 3/5/2014 PUBLIC HEARING 3-18-14 MASS TRANSIT Sworn tend subscribed/before me this day of, March 05, 2014, by f \ tf Sherri Cipriani , who is [X] personally known to me or [ ] who has produced as identification. ,/ Notary Public Mary T. Byrne wk , MARY T BVRNE Notary Public - State of Florida arri My Comte. Expires Aug 2, 2014 ;ms ted, O. Commission # EE 7134 • I/8,N NEWSPAPER E -Sheet® LEGAL NOTICE ATTACHED DO NOT SEPARATE PAGES 08/GINAL /59.) Advertiser: O � Q N Z Ad Number: Insertion Number: N Section-Page-Zone(s): NOTICE OF PUBLIC HEA Description: Wednesday, March 05, 2014 I2 • SCRIPPS TREASURE COAST NEWSPAPERS • WEDNESDAY, MARCH 5, 2014 NOTICE OF SALE sc 4 belo4OYVou- pearance, or immedi lyrrcreceiving f mem notification beforetime he scheduled appear ances less than 2 s it you are Ing or voice irn paired, call 711. Pub: February 26, March 5, 2014 TCN2601439 IN THE CIRCDN COURT OF THE NINETEENTH 'i'yr=EHT coio- WASSER, individual. ly and CORY iduallyWA- NOTICE OF SALE NOT CE S HEREBY of Me tens tM1e Clerk of me Court. °:m timer FlreaMCKem t re nk neBarg t en eComredy heretofore onthe ath day of February 2014, n that cause tl'g in the C^cu'ee t u cn nnJircuitein and forIn- dian Flo,vr beiCounty Cvi Action No. 31.2013. CA0014)3, in whits COMMPANPAN OBANKING CY 1'MCK0 and 0VIie the P09 [0 OAKS, INC.,a FloridaO PELFflYAnIn1I • dividually, jointly antl severally, ROB- ERT GOLDWASSER. 'COPY WATaEn ally, are e-nedl- . fendamq will offer rirxa.aseohege.a honline via he Internet at iver- ton the 12th zdrayoot March, 20, at the f,n ,4 ESL me same acing s day and of sale. th legal nam f sale, personal re p a and ed in`i property Rivera County, Florida az follows: tlescribatl Real Property The East 10 acres f Tract 9, Section2], County. Florida in o6 south feet e fet[ Hie af and qs ht of way o, ate right 60 I2Tn e,- •�Eei sin Ina an my. Floai- Tne building Mures, tenem< eppeita menu nd nences thereto be• longing, 0 a y ng 884994)4', tl za mtl Judgment Any personin the sur• interestan plus from the sale, if any. Patthe he de of the IIs pendens must40 days after the sale. DATED this 6th day o February, 2014. /s/Meur�n A Vitucc AUflEEN A NOTICE OF SALE MamM1 5, 2014 TCN2602299 NOTICE IS HEREBY GIVEN that e un- dersigned intends o sthe personal p nrevreopweryo eenvacbLa Fgesr0 imposed ns on said SeltsmtatTuee FacilityoAct Statues c0i3u.nder- signed will sell at eolaeasm Wednesday, ay oMrc20., at scheduled PM, rreonPi:t'y h z°beei1 oaa anti wmm� ix Sell Storage, 5355 US Nig City of Vero One, One, Beach, County Indian s Rw scsure.Florida, a . hmemrvrZm u EdmGon Daodel Samoa HNG Marie We 2 HHGxt 8079 G san61-1He ll 0036 HHG 9o]]ta Jenn nes HNG Er<Hamm<9 9029 HHG Puochases must be paid for at the time of cash only. Allpurchased d as andam s b t the of [M1e sale Sale s sub ec to ce!frecellon insettlemenane oatif t owner and obligated party 014 TCN2804557 NOTICE OF MEETING CITY OF SEBASTIAN CRA MEETING TCse Ciry of 5404404, RA will meeting on March 220td �p.m. Among the to h considered will be fe 3Annual fle• r,i eendas may be ob• Na'li bbly, o oo toe it 0541 sea 0937 Published in .41 t scar ds 99], w ANY PERSON WHO DECIDES TO APPEAL ANY DELIS ION MADE WITH RE- SPECT TO ANY MATTER CONS!D ERED AT THIS MEETING WILL A RECORD OF THEOPROCEEDINGS AD O VERBATIM RECORD DNF THE PROCEED- CLUDESGS IS MADE, WHICHRECORD THE TESTI- VOM ESTI- AND EVI- DENCE UPON HIGH THE APPEAL TO 0E HEARD. Rs.z86.0105/ IN COMPLIANCE CAN WITH DISABILI. TIES ACT (ADA/. ANYONE WHO NEEDS A SPECIAL Ad,AT FOR ODTH 5 METING SHOULD CONTACT THE CITY'S ADA CO- ORDINATOR AT 599 5330 AT LEAST 48 NOTICE OF MEETING HOURS IN ADVANCE Of THIS MEETING. Pub: Marc TC'N20604623 The Sebastian Inlet Dist will bola a Regular Co Meeting at esdaPM n Wednesday, of Martin n4 the Sebastian Inlet State aro tine Museum, Vero FL. Masers lo be ere zed during the ting will• thud¢¢ board a. era such Other matters may comebe regular lore the Board at commission meeting. ' ' " n 5,20[4 TCN250459 Your ultimate source for jobs, homes, wheels & stuff. Treasure Coast Classifieds Find your way into cyberspace Locate your Computer System in the Treasure Coast Classifieds. tcpalm.com classified The #1 Advertising Source For Recent Home Buyers Treasure Coast Classifieds IR TCPALM.COM CLASSIFIED There's MUSIC in Classified Advertising! Find anything from pianos to percussion. mreClazsefieE st VITUCCI Florida Bar No. 0605530 JONN'JACK• M. BflEN MAN, JR Floriaa Brag N56 GrayRobinson, PA. 301 E. Pine Street P.„ P t dice Btoxo 3060 Orlando,5,1011a 140=3-8880 Tel0e n 140]12t0400 9 Y -r hen..8m ra 0 0040908094500000 M I ba c '! tea eer7 fl lY 1 g Program of projects: gy ot mo teat nIos`ecbondParym-l CzPeeH r¢mPareve t oromu y C c publc transportation a,,,,, X7,18i• Bu cheseVertelesend Reined Equip- 6804863 quip6804863 NOS Hed`rnen eSm tive VeF cls Maintenance. wI[naD zcabili Unless modified tion as nvof FTA r f dwihaoa y and changes available un. ing, o other unforeseen 's'c esf•Thre' entp ofwfFlPO4TTonfsPro (101)anecalion requirements. NOTICE OF PUBLIC HEARING Notice of hearing 's hereby given far the Board I sou 0 C m 05 0042 River Cou t, FI ride nsiaea x bmi Ian application for an FY 2014 49 USC Ch. 53, Section 5307 Mass Transit Capital and Operating Assistance Grant. A public hearing at Sha l which parties in interest are hea4, rd w II beheld b °CAe°Indian R County Board of County Commissioners In rhe County Commission Chambers of the mums Omer eoamy Aammisn,apn eaaa� ing, located at 1801 27th Street, Vero Beach, Florida on March 18, 2014 a[ 9:00 M. TCommissioners S T. Indian River Count Board of County considering the submit- tal of a 49 USC C 53, Semon 5307 grant 50 of E? 1i'Cp0u °lreeet ital'a and 41,000,000 in al operating assistance. The nonfederall catal share will consist of 5530,000 in FloHda toll revenue credits as a soft -match. he nonfederal operating share will c° 0,10480010 funtla and 450ra,T.,17:1, nfuntla. A, lands will be passed through to Me Indian IsnnhCMcnC Scryor Res po ,. The run.°nln uenov co mn'uvc n ire°emanad lei M1 mmotlat nn 9iy provision of cernia ooe. Pleasep a earwgrtgnirlMregoan nag 2nx4N. contact Court Admin- may ws h tp appeal en deo, S0 NW oyo whim may be made et tering, Country Club Drive, .1 need to ensure tsar a verbatim record Suite 21 T Part St. of she proceedings is madtle, whicM1 - Lucie, FL, 34908,]]2- _ t. n 0.y2 04 0t Ie90 T which the appeal ill accbeseommodation tion tlays before dour who mean special atac the County's IDs schtdu�ed co n g must contact the County- Pauly upon `remmer°i- Ameowneav228-Oti23 raltils Act 6 hours Lo - this a before -entire eEvarea of meeting. a east Tara In before the alt s urges ) Indian River Cor dens if you ere hear P County Commi siners By, Dain Peter 0.0 Bryan, Chairmen Puageawll»tor e pub: Marcs . 0140 TCN260457 b: February 36 St Lucie News Tribune i er Press Journal and haveitdour.. home or off ' . ' }� . • •, . PSL not sure howyidebt :mac tpa The StuartNews m Planning Council faces budget tuts M1e]' etavennvnr tilWrvn..._aall LifeBuilders helps residents (2,Z'T who are he1 jug themselves Bill ke gia-aUl'ital 1=61TV show to feature county slaying ppyy{{ r4s sAmeric14%.7RR'tu3N'dulir,IrnL4FrleaihdltliJJtalh44lk95vrn YMT IR _ m FITF Some question Vero pop on.Hely SCRIPPS Treasure Coast Newspapers TCPALM.Com For convenient home delivery, call 866.707.6397 3-18�Z0/y io A X3'9.2 J INDIAN RIVER COUNTY BOARD OF COUNTY COMMISSION /0 61,+ REQUEST TO BE SCHEDULED FOR PUBLIC DISCUSSION Any organization or individual wishing to address the Board of County Commission shall complete this form and submit it to the Indian River County Administrator's Office. PUBLIC DISCUSSION INFORMATION Indian River County Code Section 102.04(100): as a general rule, public discussion items should be limited to matters on which the commission may take action Indian River County Code Section 102.07(2): Granit remarks to three minutes unless additional time is granted by the commission NAME OF INDIVIDUAL OR ORGANIZATION: Susan Mehiel ADDRESS:131 Laurel Oak Ln PHONE: 234-9483 SUBJECT MATTER FOR DISCUSSION: Treasure Coast Regional Planning Council IS A PRESENTATION PLANNED? 0 Yes ❑ No IS BACK-UP BEING PROVIDED? ® Yes ❑ No IS THIS AN APPEAL OF A DECISION? ❑ Yes No WHAT RESOLUTION ARE YOU REQUESTING OF THE COMMISSION? None at this time ARE PUBLIC FUNDS OR ACTIVITIES REQUIRED? ❑ Yes ( ® No WHAT FUNDS OR ACTIVITIES ARE REQUIRED TO MEET THIS REQUEST? None at this time Transmitted to Administrator Via: Interactive Web Form Xi E -Mail Fax Mail Hand Delivered Phone COUNTY ADMINISTRATOR: MEETING DATE: 3 y ALI) Joseph A. Baird 160 INDIAN RIVER COUNTY BOARD OF COUNTY COMMISSION REQUEST TO BE SCHEDULED FOR PUBLIC DISCUSSION 106 �. Any organization or individual wishing to address the Board of County Commission shall complete this form and submit it to the Indian River County Administrator's Office. PUBLIC DISCUSSION INFORMATION Indian River County Code Section 102.04(10)(b): as a general rule, public discussion items should be limited to matters on which the commission may take action Indian River County Code Section 102.07(2): limit remarks to three minutes unless additional time is granted by the commission NAME OF INDIVIDUAL OR ORGANIZATION: Phyllis Frey ADDRESS: 275 Date Palm Road, Vero Beach, Fl 32963 PHONE: 772-234-3995 SUBJECT MATTER FOR DISCUSSION: IS A PRESENTATION PLANNED? IS BACK-UP BEING PROVIDED IS THIS AN APPEAL OF A DECISION Treasure Coast Regional Planning Council YES YES YES X X X NO NO NO WHAT RESOLUTION ARE YOU Question validity of Regional Planning Councils and Possibly Propose REQUESTING OF THE COMMISSION? Oversight Legislation ARE PUBLIC FUNDS OR ACTIVITIES REQUIRED? WHAT FUNDS OR ACTIVITIES ARE REQUIRED TO MEET THIS REQUEST? YES X NO Transmitted to Administrator Via: Interactive Web Form E -Mail Fax Mail Hand Delivered Phone COUNTY ADMINISTRATOR: MEETING DATE: Bat -DV Jose h A. Baird Document2 Board Approved 11/7/06 161 INDIAN RIVER COUNTY BOARD OF COUNTY COMMISSION REQUEST TO BE SCHEDULED FOR PUBLIC DISCUSSION Any organization or individual wishing to address the Board of County Commission shall complete this form and submit it to the Indian River County Administrator's Office. PUBLIC DISCUSSION INFORMATION Indian River County Code Section 102.04(10)(b): as a general rule, public discussion items should be limited to matters on which the commission may take action Indian River County Code Section 102.07(2): limit remarks to three minutes unless additional time is granted by the commission NAME OF INDIVIDUAL OR ORGANIZATION: Anna Garramone, President, St. Christopher Harbor Homeowner's Association ADDRESS: 2136 Harbor Lane, Vero Beach, FI 32963 SUBJECT MATTER FOR DISCUSSION: IS A PRESENTATION PLANNED? IS BACK-UP BEING PROVIDED IS THIS AN APPEAL OF A DECISION PHONE: 914-924-0841 Application for FIND Cost -Share Grant for Channel Restoration at Head Island X YES YES YES NO NO NO WHAT RESOLUTION ARE YOU Approve application for grant and fund cost -share match REQUESTING OF THE COMMISSION. ARE PUBLIC FUNDS OR ACTIVITIES REQUIRED? X YES NO WHAT FUNDS OR ACTIVITIES ARE Request County provide cost -share match REQUIRED TO MEET THIS REQUEST? Transmitted to Administrator Via: Interactive Web Form E -Mail Fax Mail Hand Delivered XPhone COUNTY ADMINISTRATOR: MEETING DATE: Joseph A. Baird Document2 Board Approved 1l/7/06 162 INDIAN RIVER COUNTY, FLORIDA INTER - OFFICE MEMORANDUM t't191?1t N'I11" 1)11 [1_{11''1f TO: Joseph A. Baird County Administrator DEPARTMENT HEAD CONCURRENCE: Stan Boling, AICP Community Development Dir ector FROM: Roland M. DeBlois, AICP r%''" Chief, Environmental Planning & Code Enforcement DATE: March 3, 2014 RE: Board Consideration of St. Christopher Harbor Homeowners Association's Request that the County apply for a Florida Inland Navigation District Cost -Share Grant and Fund a Cost -Share Match for Channel Restoration at Head Island (a.k.a. the Green Salt Marsh LAAC Site) It is requested that the Board of County Commissioners formally consider the following information at the Board's regular meeting of March 11, 2014. DESCRIPTION AND CONDITIONS Head Island, also known as the Green Salt Marsh Conservation Area or Moorings South Impoundment, is located along the east shore of the Indian River Lagoon, west of St. Christopher Harbor Subdivision (see location map, Attachment 1 to this report). Historically, Head Island was a "stand-alone" marsh island separated from the barrier island by a narrow channel (see Attachment 2, 1943 aerial). In the mid 1950s, however, in conjunction with development of St. Christopher Harbor Subdivision, that channel was filled in and connection of Head Island to the barrier island was established (see Attachment 2, 1957 aerial). In 1996, the owners of Head Island (Susan Green, et al), donated the +16 acre island to the County for conservation under the County's environmental lands program. On June 15, 2010, the Board of County Commissioners conceptually approved a proposal by Mr. Peter Tyson, on behalf of the St. Christopher Harbor Homeowner's Association (HOA), to restore the channel between Head Island and the barrier island. The main purpose of the proposal was to restore the area to a natural condition and provide navigable passage to the north for boaters from St. Christopher Harbor (and from other nearby waterfront homes), which would result in less boater impact to lagoon resources in the area and improve water circulation (see minutes, Attachment 3). At that time, the Board 1 136 163 conceptually approved the project with the understanding that it would be privately funded by the St. Christopher Harbor HOA at no cost to the County. Since 2010, the HOA has proceeded to obtain permits from the Florida Department of Environmental Protection (FDEP) and from the U.S. Army Corps of Engineers (USACE) to conduct the work. In hiring consultants and obtaining the jurisdictional permits, the HOA expended approximately $38,000 in private funds. Not including the cost of obtaining the permits, the HOA estimates the cost for engineering oversight and construction of the project to be approximately $143,000 (see HOA summary of costs, Attachment 5). As permitted, the project consists of: removing 0.1 acre of fill (the manmade land bridge to Head Island) with proper siltation control and disposal of removed material; installing navigation and manatee protection signage; breaching Head Island mosquito control dikes at two locations to improve tidal flushing; and removing nuisance exotic vegetation along the Head Island mosquito control dike. This past year, St. Christopher Harbor HOA representatives approached county staff to see if the County would consider applying for a 2014 -cycle grant from the Florida Inland Navigation District (FIND) to partially fund construction of the channel restoration project. Initially, the HOA indicated it would look to raise funds and provide a cost -share match for the FIND grant. More recently, however, the HOA advised staff it does not have sufficient funds to provide a 50% match that is required by FIND (i.e., ±$71,500), and the HOA is now requesting that the County consider applying for the FIND grant and providing matching funds for the project. To that end, this matter is now being presented to the Board of County Commissioners for the Board to consider the St. Christopher Harbor HOA's request that the County apply for a FIND grant and provide matching funds for construction of the channel restoration project. ANALYSIS Generally, dredging of new channels in the Indian River Lagoon is discouraged by jurisdictional agencies due to negative environmental impacts associated with such dredging. In this case, however, the proposal is to restore a natural channel that existed ±60 years ago prior to man-made alterations. In issuing permits for the project, the FDEP and USACE determined that the channel restoration will result in an overall net benefit to area boaters and to lagoon resources by directing boat traffic away from seagrass flats and into established channels associated with the Moorings development north of St. Christopher Harbor. Although the proposed channel restoration would improve navigational passage primarily for residents of St. Christopher Harbor, the project would result in general public benefits relating to boater navigation, seagrass protection and water circulation in the Indian River Lagoon. Moreover, Head Island and the connection to St. Christopher Harbor that is to be removed for channel restoration is part of the County's conservation ownership, such that the project will improve County conservation land resources. For those reasons, it would be appropriate for the County to consider the Head Island channel restoration project as having overall public benefits warranting expenditure of public funds. From the standpoint of the St. Christopher Harbor HOA benefiting from the project more so than the general public, the HOA has expended to date approximately $38,000 in engineering design, environmental assessment and permitting fees for the project. 137 164 Costs The following table provides a breakdown of estimated cost by project elements: Head Island Channel Restoration FIND Waterways Assistance Program Project Project Elements Estimated Cost FIND Cost (50%) County Cost (50%) St. Christopher Harbor HOA Environ. assessment, project design and permitting $38,000 N/A N/A $38,000 Barge mobilization and project construction $125,000 $62,500 $62,500 N/A Project management, engineering oversight and contingencies $18,000 $9,000 $9,000 N/A TOTAL $181,000 $71,500 $71,500 $38,000 Funding Since the proposed project would result in boating improvements, the County's Florida Boating Improvement Fund would be appropriate to use as the County's funding source for the estimated $71,500 cost -share match required for the FIND grant application. According to the County Budget Office, there are sufficient reserves in that fund to use as a county match. RECOMMENDATION Staff recommends that the Board of County Commissioners authorize staff to apply for a Florida Inland Navigation District Waterways Assistance Program grant for the Head Island channel restoration project and authorize expenditure of an estimated $71,500 in Florida Boating Improvement Fund reserves as County match for the project. ATTACHMENTS 1. Location map. 2. Pre -fill and post -fill aerials of the site. 3. BCC minutes 6/15/10. 4. Jurisdictional permit site plan drawings of the project. 5. St. Christopher Harbor HOA summary of expenditures and estimated project cost. APPROVED: FOR: March 11, 2014 I.R.Coun A . moved Date Admin. 11111�a�►i;.-'�'F%ai1 �■' Le al -L1'%.�MIli / S/iil'� Bud et IIIILM11117Eifiil oliumminamardjui Risk Mgr. . , C'Green Salt Marsh\Head Cove restorationTlead Cove FIND grant app staff report for BCC 4-11.14.doc 3 138 165 165.1 Costs / Funding Project Element Estimated FIND Cost County St. Christopher Cost Cost Harbor HOA Cost Environmental $38,000 N/A N/A acceent, design & permitting Barge mobilization & construction Project mgt., engineering oversight, contingencies TOTAL $125,000 $18,000 $181,000 $62,500 $9,000 $71,500 $62,500 $9,000 $71,500 $38,000 N/A N/A $38,000 County Funding Source: Flo ida Boating Improvement Fund reserves x%5.2 INDIAN RIVER COUNTY BOARD OF COUNTY COMMISSION REQUEST TO BE SCHEDULED FOR PUBLIC DISCUSSION Any organization or individual wishing to address the Board of County Commission shall complete this form and submit it to the Indian River County Administrator's Office. /06 PUBLIC DISCUSSION INFORMATION Indian River County Code Section 102.04(9)(b): as a general rule, public discussion items should be limited to matters on which the commission may take action Indian River County Code Section 102.07(2): limit remarks to three minutes unless additional time is granted by the commission NAME OF INDIVIDUAL OR ORGANIZATION: Fred Mensing ADDRESS: 7580 1296 Street, Sebastian, Fl PHONE: 772-532-6035 SUBJECT MATTER FOR DISCUSSION: Proposed High Speed Rail Station and Grade Crossings IS A PRESENTATION PLANNED? IS BACK-UP BEING PROVIDED IS THIS AN APPEAL OF A DECISION WHAT RESOLUTION ARE YOU REQUESTING OF THE COMMISSION? YES YES YES NO NO NO ARE PUBLIC FUNDS OR ACTIVITIES REQUIRED? WHAT FUNDS OR ACTIVITIES ARE REQUIRED TO MEET THIS REQUEST? Transmitted to Administrator Via: Interactive Web Form E -Mail X_ Fax Mail - Hand Delivered Phone YES NO COUNTY ADMINISTRATOR: MEETING DATE: Joseph A. Baird March 18, 2014 F:\County Admin\ExecAssFAGENDA\Public Discussion Items Form. doc Board Approved 11/7/06 166 INDIAN RIVER COUNTY, FLORIDA MEMORANDUM PUBLIC NOTICE [INFORMATIONAL] TO: FROM: DATE: Joseph A. Baird, County Administrator DEPARTMENT HEAD CONCURRENCE: Stan Boling, AICP; C`o/ununity Development Director John W. McCoy, AICP; Chief, Current DVlo meent March 4, 2014 SUBJECT: Notice of Scheduled Public Hearing for Upcoming Board Meeting It is requested that the following information be given formal consideration by the Board of County Commissioners at its regular meeting of March 18, 2014. DESCRIPTION AND CONDITIONS: Please be advised that the following public hearing item has been scheduled for Board consideration: April 1, 2014 1. Three Dog's and A Horse, LLC's Request for Special Exception Use Approval for an Agricultural Business to be Known as Audrey's Feed Store [SP -SE -14-02-04 / 2013070057-71702] [Quasi -Judicial] RECOMMENDATION: The above referenced public hearing item is provided for the Board's information. No action is needed at this time. APPROVED AGENDA ITEM: FOR: March 18 2014 BY: Indian River Co. Admin. Legal Budget Dept. Risk Mgr. Appr. d F.\Community Development\CurDev\public hearings\BCC\2014\3-18-14 public hearing notice to board.doc A' Date 31),2_// WOW 3/"7 1 167 Dylan Reingold, County Attorney William K. DeBraal, Deputy County Attorney Kate Pingolt Cotner, Assistant County Attorney TO: FROM: DATE: RE: PUBLIC NOTICE ITEMS: 3/18/14 Office of INDIAN RIVER COUNTY ATTORNEY MEMORANDUM Board of County Commissioners Dylan Reingold - County Attorney March 7, 2014 Public Notice of Public Hearing Scheduled for April 1, 2014 Amending The Code of Indian River County with respect Housekeeping to Consider to Routine With regard to routine housekeeping of The Code of Indian River County, the Board of County Commissioners will hold a Public Hearing on Tuesday, April 1, 2014, at 9:05 a.m. or as soon thereafter as the matter may be heard, to consider: AN ORDINANCE OF INDIAN RIVER COUNTY, FLORIDA, AMENDING SECTION 100.06 "APPEALS GENERALLY" OF CHAPTER 100 "GENERAL PROVISIONS;" SECTION 102.01 "BOARD OF COUNTY COMMISSIONERS MEETINGS AND PROCEDURES" AND SECTION 102.04 "ORDER OF BUSINESS" OF CHAPTER 102 "BOARD OF COUNTY COMMISSIONERS; MEETINGS AND PROCEDURES;" THE TITLE OF CHAPTER 104 "PERSONNEL"; SECTION 104.02 "ADMINISTRATIVE POLICY MANUAL;" SECTION 104.03 "RETIREMENT SYSTEM;" SECTION 104.05 "DEFERRED COMPENSATION;" AND SECTION 104.06 "CODE OF ETHICS AND CONDUCT" OF CHAPTER 104 "PERSONNEL" ALL WITHIN TITLE I "THE CODE, COUNTY ORGANIZATION, AND INTERNAL PROCEDURES;" AND SECTION 202.14 "APPLICATION FOR RECLAIMED WATER SERVICE CLASS S" OF CHAPTER 202 "RECLAIMED WATER REGULATIONS;" AND SECTION 207.03 "BUSINESS TAX RECEIPT REQUIRED" OF CHAPTER 207 "LOCAL BUSINESS TAX RECEIPTS" WITHIN TITLE II "TAXES, UTILITIES AND SPECIAL DISTRICTS;" AND SECTION 403.05 "NOTICES AND ORDERS" AND SECTION 403.08 "DEMOLITION" OF CHAPTER 403 "PROPERTY MAINTENANCE CODE" WITHIN TITLE IV "CONTRACTOR AND BUILDING REGULATIONS" OF THE CODE OF INDIAN RIVER COUNTY ("THE CODE"); AND PROVIDING FOR SEVERABILITY, CODIFICATION, AND AN EFFECTIVE DATE. /nhm 'COVED FOR :L., ',C.C. MEETING - PLLJJJ.iL) N6 -4(L.. /6.n/ c1f r Y ATTORNEY Dylan Reingold County Attorney William K. DeBraal, Deputy County Attorney Kate Pingolt Cotner, Assistant County Attorney County Attorney's Matters - B.C.C. 03.18.14 Office of INDIAN RIVER COUNTY ATTORNEY MEMORANDUM TO: Board of County Commissioners THROUGH: Dylan Reingold, County Attorney QC) -- FROM: Kate Pingolt Cotner, Assistant County Attorn DATE: March 12, 2014 SUBJECT: Legislative Update Regarding Cost -Sharing Proposals for Juvenile Detention Care Centers BACKGROUND: Section 985.686, Florida Statutes, currently states that the State of Florida (the "State") and all non -fiscally restrained counties that do not provide independent detention care for juveniles or contract with another county to provide such service ("Participating Counties") have a joint obligation to contribute to the financial support of the State's juvenile detention centers. The contributions made by the Participating Counties, however, have historically been skewed in large part due to an obscure calculation that was created by Florida's Department of Juvenile Justice ("DJJ"). In June of 2013, Florida's First District Court of Appeal (the "Court") issued an opinion which found that DJJ had exceeded its rulemaking authority when it promulgated its set of rules to implement Section 985.686, Florida Statutes. As a result, the process for calculating the shared costs associated with the State's juvenile detention centers was found to be invalid. In response to the Court's opinion, DJJ formulated a new methodology for calculating the Participating Counties' share of the actual costs associated with the State's juvenile detention care centers. The Governor's office, however, determined that DJJ misinterpreted the Court's opinion and under -charged the Participating Counties for fiscal year 2012-2013. In January of 2014, DJJ reinterpreted the Court's ruling and determined that the State is only responsible for the costs associated with any violation of probation (VOP) days and contempt probation days. The Participating Counties, therefore, are responsible for all of the remaining costs associated with juvenile detention care centers (an estimated 57%). This reinterpretation has been incorporated into the Governor's proposed budget for fiscal year 2014-2015. Approved for March 18, 2014 BCC Meeting County Attorney's Matters COUNTY ATTORNEY Indian River Co. Approved Date Admin. e 3//a 1 Co. Atty. 1,t .. 3 J Budget ; '► , t i,? Department Risk Management --- 169 Board of County Commissioners Page 2 of 2 Fortunately, there appears to be two alternatives to DJJ's reinterpretation. The first alternative is Senate Bill 1532 which is being sponsored by Senator Bradley. Senate Bill 1532 proposes to amend Section 985.686, Florida Statutes, in the following ways: (1) by defining the term actual costs, and (2) by eliminating pre- and post -disposition days as the measure of county/state financial obligations for juvenile detention care centers and replacing it with a simplified, predictable and equal cost -share relationship based on actual, verified costs for secure detention and county utilization rates. The second alternative is a proposal that is being made by the Florida House of Representatives (the "House"). In exchange for the Participating Counties to drop the ongoing litigation, the House has proposed to incorporate the benefits of Senate Bill 1532 as well as acknowledge the over payments that were made by the Participating Counties over the last five (5) years. The House's proposal includes a $139.7 million reimbursement plan that would benefit all of the Participating Counties over the next 23 years. According to the Florida Association of Counties, the Participating Counties would receive roughly $.70 on the dollar. Indian River County, specifically, would be entitled to receive a total of $860,690 over the next 23 years (or approximately $37,216 per year). While the reimbursement plan would neither include interest nor compensate the Participating Counties for the full amount that they over -paid the State, it does offer a resolution to the ongoing litigation. Both Senate Bill 1532 and the House's proposal are important because they both propose to codify the cost -share arrangement in statute, thereby replacing DJJ's ability to promulgate invalid rules and/or misinterpret future orders from the Court. The proposed change will also call for the State and the Participating Counties to pay the same rate and an equal share for actual detention costs for the State's juvenile detention care centers. FUNDING: There is no funding associated with this agenda item. RECOMMENDATION: The County Attorney recommends the Board discuss whether it desires to accept the House's proposal, or in the alternative, pass a resolution that encourages our local legislators to support Senate Bill 1532. KPC:LAC F:WrtorneylLindaIGENERALIB C ClAgenda MemoslDepiJuvenile Justice 02 door 170 c 0 E 0 0 E 0 m � a C C C al E > 0 LL ro O O z 0 Ln 0 v v v r r r LL LL LL N hOC ment Reimbursement FY 14-15 "Net" Fiscal impact ti O. O LID LO LO 01 N 00 LI -1 O-. )0 Lc)L 0 01 1 m O� O N ,.. l0 r- V ll) O0 O ' N LO Ln N N N N 0 J N 0 al 8 C c C C C s E E E E E 0 o Lw (0 a a-, 00 CLO N N N CLO _ v 03 N a' D 80. a 0. 0. a 0. J E O N U N >>>> > -'n o a� O O O O O 0 rt c -0 N ° Ot O ., N = >_ 0 /.. N N N- 0 0 0 0 N c E 00 \ @ r0 N N N N} c 0 -. C - O W 0 C O O Lu W a m> p _ E a ti a c Y a ` •-•,r, r6 1Lif 7 0 a) O a+ O N C > 0, 0 O u N ., r E E u X LL Ln O c 7,-3 ... 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DeBraal, Deputy County Attorney Kate Pingolt Cotner, Assistant County Attorney County Attorney's Matters - B.C.C. 03.18.14 Office of INDIAN RIVER COUNTY ATTORNEY MEMORANDUM TO: Board of County Commissioners FROM: Dylan Reingold, County Attorney DATE: March 12, 2014 SUBJECT: Resolution Reiterating the Board's Support for the Sale of the City of Vero Beach Electric Utility by the City of Vero Beach to Florida Power & Light BACKGROUND. On March 11, 2014, after an update from Amy Brunjes, the External Affairs Manager of Florida Power & Light, the Indian River County Board of County Commissioners (the "Board") voted to reiterate its support for the sale of the City of Vero Beach electric utility by the City of Vero Beach to Florida Power & Light. The Board authorized the County Attorney's Office to draft a resolution setting forth the Board's position. Pursuant to that authorization, the County Attorney's Office has drafted the enclosed resolution. In addition to reiterating the Board's position, the resolution requests that a certified copy of the resolution be provided to both the City of Vero Beach and the Florida Municipal Power Agency. FUNDING. There is no funding associated with this agenda item. RECOMMENDATION. The County Attorney's Office recommends that the Chair allow for public comment on this matter, and then have the Board vote whether to accept the resolution as drafted or amend the resolution. ATTACHMENT. Proposed resolution reiterating support of sale of City of Vero Beach Electric Utility to Florida Power & Light Company. Approved for March 18, 2014 BCC Meeting County Attorney's Matters 1 -BOUNTY ATTORNEY F..W ttorneylLind&GENERALIB C ()Agenda MemosICOI B (Electric Utility Solel.doc 171 Indian River Co. Ap oved Date Admin. 4e, , all /� Co. Atty. .1 3)r Budget /ifi4. Department Risk Management - --- 171 RESOLUTION NO. 2014- A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, REITERATING ITS SUPPORT OF THE SALE OF THE CITY OF VERO BEACH ELECTRIC UTILITY BY THE CITY OF VERO BEACH TO FLORIDA POWER & LIGHT COMPANY; DIRECTING COPIES OF THIS RESOLUTION TO BE PROVIDED TO APPROPRIATE PARTIES. WHEREAS, on November 3, 1981, the Florida Public Service Commission approved a Territorial Agreement between the City of Vero Beach" the "City") y) and Florida Power & Light ("FPL") which established electric service areas for the City and FPL in Indian River County. Specifically, the electric service area for the City was defined to include the City itself, the Town of Indian River Shores, the south barrier island, and other unincorporated areas of the County, and the service area for FPL was defined to include all other areas of the County; and WHEREAS, approximately 61% of the City's present customers reside outside the City of Vero Beach. The City has approximately 34,000 total customers, of which approximately 21,000 are non-resident customers. This percentage of non-resident customers (61%) is believed to be the highest percentage of any municipal electric system in Florida; and WHEREAS, Indian River County, as well as several other taxing bodies such as the Town of Indian River Shores, the Indian River County School Board and the Indian River County Hospital District, are customers of the City electric system and as such pay higher City rates. These increased costs result in higher taxes being imposed on Indian River County taxpayers; and WHEREAS, the City and FPL have entered into an agreement for the City to sell the City's electric utility to FPL; and WHEREAS, on March 11, 2014, a representative from FPL explained to the Indian River County Board of County Commissioners (the "Board") that as a result of additional negotiations and discussions with the Florida Municipal Power Agency ("FMPA") that FPL would agree to pay FMPA $26 million and that an additional $26 million would be paid to FMPA by the present customers of the City of Vero Beach electric utility over an approximately three year period; and WHEREAS, even with such an additional charge to the customer, the overall savings to the electric utility customer would be substantial; and WHEREAS, at the March 11, 2014 meeting, the FPL representative stated that FPL would honor all of its obligations under the contract between the City and FPL; and WHEREAS, the Board, as the elected representative of all residents of Indian River County, including, those customers of the City's electric utility whose residence or business is located outside of the City limits, has consistently supported the sale of the City's electric utility to FPL, having previously adopted supporting resolutions on several occasions and now reiterates its support of the sale by the City to FPL as outlined above; and F. UrtornrylLindalG£NFRALIResolufions & Ordinances ResolutionslCOVB (£/ecMc Utility Sok) (Monk 20)4). do Page 1 of 2 172 RESOLUTION NO. 2014 - WHEREAS, just as the end of law ought to be the welfare of the people, the end of agencies and bureaucracies such as the FMPA ought to be to serve the people; and WHEREAS, the people of the City of Vero Beach have on numerous occasions shown that they wish their electric needs to be provided to them by FPL, and NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA THAT: 1. Position of the Board. The Indian River County Board of County Commis- sioners hereby reiterates its support of the sale of the City of Vero Beach's electric utility by the City of Vero Beach to Florida Power & Light ("FPL"), including the $26 million payment from FPL to the Florida Municipal Power Agency ("FMPA") and the additional $26 million to be paid to FMPA by the present customers of the City of Vero Beach electric utility over an approximately three year period. 2. A certified copy of this resolution shall be provided to the City and FMPA. The foregoing resolution was moved for adoption by Commissioner , and motion was seconded by Commissioner and, upon being put to a vote, the vote was, as follows: Chairman Peter D. O'Bryan Vice Chairman Wesley S. Davis Commissioner Joseph E. Flescher Commissioner Bob Solari Commissioner Tim Zorc The Chairman thereupon declared the resolution duly passed and adopted this day of March, 2014. ATTEST: Jeffrey R. Smith, Clerk of Court BOARD OF COUNTY COMMISSIONERS and Comptroller OF INDIAN RIVER COUNTY, FLORIDA By: By: Deputy Clerk FlAttornryV,indalGENFRALIResolurions & OrdinancesVtesolutionslCOVB (Electric Utiliy Sole) (March 1014).doc Peter D. O'Bryan, Chairman BCC approval date: March , 2014 Approved as to form and legal sufficiency: ylan Reingold, County Attorney Page 2 of 2 173 ITEM 14.A.1 March 18, 2014 INDIAN RIVER COUNTY BOARD OF COUNTY COMMISSIONERS INTER -OFFICE MEMORANDUM TO: Members of the Board of County Commissioners DATE: March 11, 2014 SUBJECT: Resolution Opposing HB 703 FROM: Peter D. O'Bryan, Commissioner District 4 I like to request the Board to consider a resolution to support Martin Count in opposing HB 703. Backup is provided. y Attachment: Impact of HB 703 on Home Rule Martin County Resolution Memorandum from Kate Parmelee, Intergovernmental & Grants Coordinator 174 IMPACT OF HB 703 ON HOME RULE, MARTIN COUNTY • HB 703 would require that all comprehensive plan amendments be adopted by a simple majority of the local government. This provision would negate the cur entlan policy requiring a majority vote of the total membership of the Board of County p Commissioners then in office. This provision would also effectively negate the plan policy adopted by the Martin County Commission on August 13, 2013 establishing a requirement for a super -majority of 4 votes for comprehensive plan amendments regarding critical issues. • HB 703 places a limitation on county regulatory authority over agricultural lands; including a retroactive provision, applying to regulations adopted prior to 2003. This limitation will affect ordinances adopted by Martin County after July 1, 2003 including to the regulation of wetlands, shoreline protection zones and the National Pollutant Discharge Elimination System and would also preclude any County Commission action to modif, , readopt or amend said ordinances, regulations or rules after July 1, 2003. y • HB 703 would prohibit local governments from rescinding a comprehensive plan amendment that authorizes land uses other than agricultural use if the land continues to be used primarily for bona -fide agricultural purposes and qualifies for an agricultural tax classification under s. 193.461. HB 703 would provide a preemption of local government well construction criteria and standards, as well as other changes. • Provisions contained in HB 703 undermine the stated purpose of the Community Planning Act as described in Section 163.3161 Florida Statutes which is to "utilize and strengthen the existing role, processes, and powers of local governments in the establishment and implementation of comprehensive planning programs to manage future development consistent with the proper role of o al g ve nmentde and • Efforts to subvert local control of land use matters are counterproductive to the • principals of home rule enshrined in Article VIII, Section 1(f) and 1(g) of the Florida Constitution (1968), and in Section 125.01, Florida Statutes. The revisions to the Community Planning Act of 2011 were intended to strengthen the local government's ability to address its local issues through its Comprehensive Plan. • The purpose of Martin County's comprehensive planning and manmade resources and maintain, through orderlyprocesswthais nd atprotect natural character, stability and quality of life for present and future Martin County es dents.e The Martin County Comprehensive Plan has been recognized as a plan that provides strict environmental protection, contains growth within urban service districts, promotes fiscal conservancy and promotes a human scale of development. The Plan provides immeasurable benefit to our community's quality of life, and has been cited as a model for other areas of the state and the country that want to retain quality of life. MARTIN COUNTY POSITION AND REQUEST HB 703 would undermine home rule, the Community Planning Act and Martin County's ability to retain its unique comprehensive plan and environmental regulations. The Martin County Board of County Commissioners (MCBOCC) OPPOSES HB 703- Relating to Environmental Regulation and calls on the Florida Legislature to protect home rule, to reaffirm its support of community planning and the Martin County Comprehensive Growth Management Plan. Ed Fielding Martin County Commissioner, District 2 Martin County Board of County Commissioners 772.288.5421 (o) efieldinCc�martin fl us 175 • MARTIN COUNTY BOARD OF COUNTY COMMISSIONERS OPPOSE HB 703 - ENVIRONMENTAL REGULATION HB 703, an act relating to environmental regulation, has been assigned four committees the Agriculture & Natural Resources Subcommittee (scheduled to be heard on March 4); Local & Federal Affairs Committee; Agriculture & Natural Resources Appropriations Subcommittee; and the State Affairs Committee. • HB 703 would require that all comprehensive plan amendments be adopted by a simple majority of the local government. This provision would negate the current plan policy requiring a majority vote of the total membership of the Board of County Commissioners then in office. This provision would also effectively negate the plan policy adopted by the Martin County Commission on August 13, 2013 establishing a requirement for a super -majority of 4 votes for comprehensive plan amendments regarding critical issues. • HB 703 places a limitation on county regulatory authority over agricultural lands; including a retroactive provision, applying to regulations adopted prior to 2003. This limitation will affect ordinances adopted by Martin County after July 1, 2003 including to the regulation of wetlands, shoreline protection zones and the National Pollutant Discharge Elimination System and would also preclude any County Commission action to modify, readopt or amend said ordinances, regulations or rules after July 1, 2003. • HB 703 would prohibit local governments from rescinding a comprehensive plan amendment that authorizes land uses other than agricultural use if the land continues to be used primarily for bona -fide agricultural purposes and qualifies for an agricultural tax classification under s. 193.461. HB 703 would provide a preemption of local government well construction criteria and standards, as well as other changes. • Provisions contained in HB 703 undermine the stated purpose of the Community Planning Act as described in Section 163.3161 Florida Statutes which is to "utilize and strengthen the existing role, processes, and powers of local governments in the establishment and implementation of comprehensive planning programs to guide and manage future development consistent with the proper role of local government." • Efforts to subvert local control of land use matters are counterproductive to the principals of home rule enshrined in Article VIII, Section 1(0 and 1(g) of the Florida Constitution (1968), and in Section 125.01, Florida Statutes. The revisions to the Community Planning Act of 2011 were intended to strengthen the local government's ability to address its local issues through its Comprehensive Plan. • The purpose of Martin County's comprehensive planning s to protect natural and manmade resources and maintain, through orderly growth and development, fthe character, stability and quality of life for present and future Martin County residents. The Martin County Comprehensive Plan has been recognized as a plan that provides strict environmental protection, contains growth within urban service districts, promotes fiscal conservancy and promotes a human scale of development. The Plan provides immeasurable benefit to our community's quality of life, and has been cited as a model for other areas of the state and the country that want to retain quality of life. HB 703 would undermine home rule, the Community Planning Act and Martin County's ability to retain its unique comprehensive plan and environmental regulations. The Martin County Board of County Commissioners (MCBOCC) OPPOSES HB 703- Relating to Environmental Regulation and calls on the Florida Comprehensive Growth Management Plan. Legislature to protect home rule, to reaffirm its support of community planning and the Martin County �OR`IORi 1) 0 MATZO Nicki van Vonno, Growth Management Director, (772) 288-5520, nikkiv@martm fl us 177 MARTIN COUNTY, FLORIDA INTER -OFFICE MEMORANDUM TO: Honorable Members of the Martin County DATE: January 28, 2014 Board of County Commissioners VIA: Taryn Kryzda, County Administrator FROM: Kate Parmelee, Intergovernmental & Grants Coordinator SUBJECT: Analysis of HB 703 — Relating to Environmental Re: ulation Representative Jimmy Patrons filed this year's environmental permitting bill (HB 703) in the Florida House of Representatives last week. The bill, in its current form, comprises ten sections and 13 pages. A copy of the bill as filed has been attached for your review. It and currently there is no companion in the Senate. has not yet been assigned committees of referencep bill Some aspects of this legislation are directly contrary to amendments adopted by the Martin County Board of County Commissioners in August 2013, and that are now bein challenged by several property owners. Among other things, the bill provides: g • A requirement that all amendments be adopted by a simple majority. This would contravene the super -majority (4 votes) required for a designated type of amendments that is contained in the challenged amendments, but would also negate the current plan policy requiring a majority vote of all BOCC members (3 votes). • A limit on county regulatory authority over agricultural lands unless regulations were adopted prior to 2003; • A prohibition against rescinding a comp plan amendment that authorizes land uses other than agriculture if the land continues to be used for agricultural purposes and qualifies for an agricultural tax classification under s. 193.461. The challenged amendments allow the County to process a rescission of an amendment under these circumstances; this was the county's adopted policy at some time in the past, and the challenged amendments reinserted it. • A limitation on the County's authority to enforce wetlands, springs protection or stormwater ordinances, regulations, or rules as modified, readopted or amended after July 1, 2003. A broad interpretation of this provision may negate the County's wetland and stormwater policies, if or to the extent that they have been modified, readopted or amended after July 1, 2003. The "readopted" language is of particular concern because many times changes are made to location or wording in the plan without there being any change in the scope of the regulation. Thus, you could wipe out the wetlands protections in the plan without even being aware of it, and without • a modification of the policies, just because it had been "readopted." Consumptive use permits of up to 50 years for surface water storage projects, and 30 years for DRIB in RACEC areas; • • Preemption of well construction criteria and standards; Proof of insurance will satisfy mitigation bank financial responsibility requirements; and Page 1 of 5 adm2014M144.docx 178 This provision undermines the stated purpose the Community Planning Act as in bold below: 163.3161 Short title; intent and purpose.— (1) This part shall be known and may be cited as the "Community Planning Act." (2) It is the purpose of this act to utilize and strengthen the existing role, processes, and powers of local governments in the establishment and implementation of comprehensive planning programs to guide and manage future development consistent with the proper role of local government. History.—ss. 1, 2, ch. 75-257; ss. 1, 20, ch. 85-55; s. 1, ch. 93-206; s. 4, ch. 2011-139. Section 3( (page 6 of 13) amends 163.3194. This provision appears to conflict with Section 193.461 which is the portion of Florida Statute that details how property appraisers assess and value agricultural land. See excerpt from Section 193.461 (e) and (4)( a). (e) Notwithstanding the provisions of paragraph (a), land that has received an agricultural classification from the value adjustment board or a court of competent jurisdiction pursuant to this section is entitled to receive such classification in any subsequent year until such agricultural use of the land is abandoned or discontinued, the land is diverted to a nonagricultural use, or the land is reclassified as nonagricultural pursuant to subsection (4). (4)(a) The property appraiser shall reclassify the following lands as nonagricultural 1. Land diverted from an agricultural to a nonagricultural use. 2. Land no longer being utilized for agricultural purposes. 3. Land that has been zoned to a nonagricultural use at the request of the owner subsequent to the enactment of this law. (b) The board of county commissioners may also reclassify lands classified as agricultural to nonagricultural when there is contiguous urban or metropolitan development and the board of county commissioners finds that the continued use of such lands for agricultural purposes will act as a deterrent to the timely and orderly expansion of the community. (c) Sale of land for a purchase price which is three or more times the agricultural assessment placed on the land shall create a presumption that such land is not used primarily for bona fide agricultural purposes. Upon a showing of special circumstances by the landowner demonstrating that the land is to be continued in bona fide agriculture, this presumption may be rebutted. Section 4 (Page 6-8 of 13) Amends 373.236. This section appears to be a provision to allow water farming on Agricultural lands. The Page 3 of 5 adm2014M 144. docx 179 Bottom line: It appears to be directed to a specific sector plan in another part of the S as this does not apply directly to Martin County. tate, Staff further commented that this analysis includes projecting future water supply n population projections, agricultural demand projections and a list of water supply eeds development options. Each project should identify funding methods, time tables for implementation, identification of the amount of water made available, a recovery and prevention strategy, how the project serves the public interest, a list of MFLs and water reservations for each planning region and a list for those which an MFL will be adopted. These are only some of the requirements. This information is critical to have available for any water resources or supply development project. Section 9 (Page 10 of 13) amends Section 403.0874 Staff has raised questions, including what the air quality impacts would be and if the stat would be preempting a federal rule. e Section 10 (Page 12 of 13) amends Section 403.709 No Comments. Page 5 of 5 adm2014M 144. docx 180 BEFORE THE BOA OF COUNTY COMMISSIONERS MARTIN COUNTY, FLORIDA RESOLUTION NUMBER 14-2.6 A RESOLUTION BY THE BOARD OF COUNTY COMMISSIONERS OF FLORIDA OPPOSING HB 703 — RELATING TO ENVIRONMENTAL REGI COUNTY' WHEREAS, HB 703, an act relating to environmental regulation was filed for consideration by the Florida ULATION Legislature on January 21, 2014; and WHEREAS, HB 703 would require that all comprehensive ]an am the local government; and p endments be adopted by a simple majority of WHEREAS, this provision would negate the current]an Co P policy requiring a majority vote of the total membership of the Board of Count Y mmissioners then in office; and WHEREAS, this provision would also effectively negate the plan policy adopted Commission on August 13, 2013 establishing a requirement for a super-majority p 4d o by the Martin Cnsive plan amendments regarding critical issues; and J ty of 4 votes for comprehensive WHEREAS, HB 703 places a limitation on county retroactive provision, applying to regulations adopted prior tory authority over agricultural lands; including a 2003; and WHEREAS, this limitation will affect ordinances adopted by Martin County after regulation of wetlands, shoreline protection zones and the National Pollutant Disc would also preclude any CountyCo y, July 1, 2003 including to the Commission action to modify, readopt or amend Discharge d ordinances, regulations oa rules after July 1, 2003; and WHEREAS, HB 703 would prohibit local governments from rescinding a comprehensive plan amendment that authorizes land uses other than agricultural use if the land continues to be used rimari p purposes and qualifies for an agricultural tax classification under s. 193.461; and ly for bona-fide a gricultural WHEREAS, HB 703 would provide a preemption of local government well co nstruction crita and standards, allow for the proof of insurance to satisfy mitigation bank financial responsibility requiirements and provide for the creation of a Solid Waste Landfill Closure account to fund closures and long- management - management facilities; and g term care of solid waste WHEREAS, provisions contained in HB 703 undermi described in Section 163.3161 Florida Statutes wlaichisntoed in HBthe ted and s# e©n elOf the Co powers of local governments in the establishment and implementation of comprehensive unity Planning Act as guide and manage future development consistent with the proper role of local en the existing role, processes, andp ns�ve planning programs to government"; and WHEREAS, Martin County's Comprehensive Growth Management Plan implements and strengthens the County's comprehensive planning process; and p 176 1 9 A 3-1'-I -=BA(k {,') WHEREAS, the purpose of Martin County's comprehensive planning resources and maintain, through orderly growth and development, the character, s b litytand quality of life for present and future Martin County residents; and manmadenatural and WHEREAS, efforts to subvert local control of land use matters are counterproductive to the principals of home rule enshrined in Article VIII, Section 1(f) and 1(g) of the Florida Constitution (1968), and in Section 125.01 Florida Statutes; and WHEREAS, the revisions to the Community Planning Act of 2011 were intended to strengthen the local government's ability to address its local issues through its Comprehensive Plan; and WHEREAS, the Martin County Comprehensive Plan has been recognized environmental protection, contains growth within urban service districts, promotes as a planfthat provides strict promotes a human scale of development,immeasurable _ fiscal conservancy and has been cited as a model for other areas of the State and the countrbenefit th t want to retain itsur � community's of life; life, and quality ,and WHEREAS, HB 703 would undermine home rule, the Community Planning Act and Martin County's ability to retain its unique comprehensive plan and environmental regulations. NOW THEREFORE BE IT RESOLVED THAT, the Martin County Board of County Commissioners opposes HB 703- Relating to Environmental Regulation and calls on the Florida Legislature to protect home rule, to reaffirm its support of community planning and the Martin County Comprehensive Growth Management Plan. Duly adopted this llth day of February, 2014. ATTEST: BOARD OF COUNTY COMMISSIONERS MARTIN COUNTY, FLORIDA CAROLYN TIIVIMANN, CLERK OF THE CIRCUIT COURT AND COMPTROLLER SARAH HEARD, CHAIR APPROVED AS TO FORM AND CORRECTNESS: MICHAEL D. DURHAM, COUNTY ATTORNEY ITEM 14.A.2 March 18, 2014 INDIAN RIVER COUNTY BOARD OF COUNTY COMMISSIONERS INTER -OFFICE MEMORANDUM TO: Members of the Board of County Commissioners DATE: March 11, 2014 SUBJECT: 2014 Children's Service Advisory Committee CSA Assessment C) Needs FROM: Peter D. O'Bryan, Commissioner District 4 I like to request the Board to approve funding for the 2014 CS Assessment. Backup is provided. AC Needs Attachment: Memorandum from Brad Bernauer, Director Human Services 181 C LL C LL 0) E O N V CO 0 m ri 00 01 d• 00 ri N N N N 00 O 00 C71 O ri N CO c!) N LID c -i e -I 00 N NN 01 M O O M CD d N N r I e -i r -{ t/} 1/), ill 1/), v v/} (/)- i/? iJ} e O O O p e C C C 4 m 1n Ian m CD M rI M N d• CO Ct Ql r -I ri 00 N O 01 O N 00 1-1 r I r-1 [\ r I Q7 ri 00 LO 14 COs Lti C7) Cr M d N 1-1 r\ -t/1. N CO 0) 111 r-1 ri m N m LD N N\ to O 'ct N 0 rn M In N rn to VI N 0 O LO In NO N CO N NO O ix) 01 l0 c -NN LO LO M N O O �f1 00 n O �' Lri M ri O 00 N: M 111 - lD LO N O n ri CO 00 CO d • O u1 N N r-1 LD ri ri � Q 0 0 E 0) L 2 a) 0. ec _ •a Indian River Mall ITS2 IRC School Board Treasure Coast Rehab N 0 J 0 -o °) 0 0 0 o • 2 0 Per Month Total N to tmO N N •t/1• 0 d• 0 0 o MOO� at3 N M d, et ri r 0 N (.9 Ql O) ri csri 0 V 'L3 0 L 00 (13 V E 10co � w 0 0) d0p -0 V ca' CO CO 0 Q) • E N N a) CO CO ZCD 0) E• 0 °J 0) c7 cnLIOCU vao b CO CU CU CO L h- 40) N N CU