Loading...
HomeMy WebLinkAbout06/03/20141 PROCLAMATION HONORING EMMETT S. LANE ON HIS RETIREMENT FROM INDIAN RIVER COUNTY BOARD OF COUNTY COMMISSIONERS DEPARTMENT OF EMERGENCY SERVICES/FIRE RESCUE WHEREAS, Emmett S. Lane retired from Indian River County Fire Rescue effective June 3, 2014; and WHEREAS, Emmett S. Lane began his career on July 7, 1984, as a Firefighter with the South Indian River County Fire District. He continued as a Firefighter with Indian River County Fire Rescue until the completion of his career; and WHEREAS, Emmett S. Lane has served this County and the Public with distinction and selflessness. During his thirty years of service, he was dedicated and his work was greatly appreciated by the community, department and co- workers alike; and NOW, THEREFORE, BE IT PROCLAIMED BY THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, that the Board applauds Emmett S. Lane's efforts on behalf of the County, and the Board wishes to express their appreciation for the dedicated service he has given to Indian River County for the last thirty years; and BE IT FURTHER PROCLAIMED that the Board of County Commissioners and staff extend heartfelt wishes for success in his future endeavors! Adopted this 3rd day of June 2014. BOARD OF COUNTY COMMISSIONERS INDIAN RIVER COUNTY, FLORIDA Peter D. O'Bryan, Chair 1 ; 9 i This is to certify that Emmett S. Lane is (aere6y presented this Wctirement Award for outstanding perfornrance and faitfifu(servzce to Indian Vver County Board of County Commissioners Eor thirty years of service On this 3rd day ofdune 2014 John ?(jng Teter D. O'Bryan Director of Emergency Services Board of County Commissioner, Chairman erE;; w.wowrr ,l0 -1: l= PROCLAMATION HONORING JESSE L. FLORES IN HIS RETIREMENT FROM INDIAN RIVER COUNTY BOARD OF COUNTY COMMISSIONERS PUBLIC WORKS DEPARTMENT/TRAFFIC ENGINEERING DIVISION WHEREAS, Jesse Flores retired from Indian River County Traffic Engineering Division effective May 5, 2014; and WHEREAS, Jesse Flores began his career with Indian River County on July 30, 1993, as a Signal Technician and on November 12, 1999, he was promoted to Signal Technician II, which is the position he held until his retirement; and WHEREAS, Jesse Flores served this County and the Public with distinction and selflessness. During his twenty years of service, he was dedicated and his work was greatly appreciated by the employer, citizens, and co-workers alike; and NOW, THEREFORE, BE IT PROCLAIMED BY THE BOARD OF COUNTY COMMISSIONERS OF INDL4N RIVER COUNTY, FLORIDA, that the Board applauds Jesse Flores' efforts on behalf of the County, and the Board wishes to express their appreciation for the dedicated service he has given to Indian River County for the last twenty years; and BE IT FURTHER PROCLAIMED that the Board of County Commissioners and staff extend heartfelt wishes for success in his future endeavors. Adopted this 3rd day of June 2014. RIVE A BOARD OF COUNTY COMMISSIONERS INDIAN RIVER COUNTY, FLORIDA Peter D. O'Bryan, Chairt4an This is to certify that ,nesse L. Flores is f:eredy presented this 1@irement Award for outstanding performance and- faithful nd' faitfifuCservice to Indian 2iver County Board of County Commissioners For twenty years of service On this 5th Cay of9biay 2014 Christopher R, 9Kora, SPE Director of Pu6fic Works Peter D. O'Bryan. Board of County Commissioner, Chairman PROCLAMATION HONORING DAVID CHANDLER ON HIS RETIREMENT FROM THE INDIAN RIVER COUNTY SHERIFF'S OFFICE, EFFECTIVE MAY 31, 2014 WHEREAS, David Chandler was hired by the Vero Beach Police Department in 1969, as an Auxiliary Officer and became a full-time police officer in 1971; and WHEREAS, David Chandler was hired as a Reserve Deputy at the Indian River County Sheriff's Office by then Sheriff Sam T. Joyce in 1976; and WHEREAS, Reserve Deputies volunteer their time to provide the Indian River County Sheriff's Office with additional law enforcement resources to better serve the citizens of Indian River County; and WHEREAS, since Reserve Deputies have the same powers of arrest as regular full-time deputies, they are required by law to meet the same hiring and training standards as full-time deputies including being certified law enforcement officers by the State of Florida; and WHEREAS, David Chandler serving in the capacity of a Reserve Deputy Captain is the longest serving member of the Indian River County Sheriff's Office Reserve Unit; and WHEREAS, over the past 38 years, David Chandler has volunteered thousands of hours of his ime to the Indian River County Sheriff's Office and to the citizens of Indian River County. NOW, THEREFORE, BE IT PROCLAIMED BY THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, that the Board acknowledges the contributions that David Chandler has made to the citizens of Indian River County during his successful career and wish him a happy and prosperous retirement. Duly adopted this 3rd day of June, 2014 BOARD OF COUNTY COMMISSIONERS IND)AN RIVER COUNTY, FLORIDA Peter D. O'Bryan, Chairm: n Lesley S. Da is, Vice Chairman a) sa C co O cn V: co 73 Ri Iii?P CD a es. CD 8 ✓ C Lt v.o L. = 0 6.4%L OD N 's Vi 151 Q 43) °C ' =o 0 mcc w co :co I; Eli re: 2 c s a 0 ,... w Et 4.,nia c as RS CU co = _ 5 Ci) P a)iz =6 L O 0) Val L CD a V c a) c 0 0 o N es N ti 0, 6 PROCLAMATION IN APPRECIATION TO CONNIE AND PASTOR DAVID FOSTER WHEREAS, in 1974 when Pastor David and his wife, Connie, started their marriage and ministry at the Tabernacle Baptist Church, they had the call upon their lives not knowing they would be here for 40 years, touching the lives of people, families, and children who attended the Tabernacle Christian School here in Indian River County; and WHEREAS, Connie and David Foster continue to press forward on their ministry of restoring lives and families representing the Tabernacle Ministries; and WHEREAS, Pastor David is an officer with the Indian River County Historical Society and has a vision to lead it forward into the future with a message of the past in our City and County. NOW, THEREFORE, BE IT PROCLAIMED BY THE INDIAN RIVER COUNTY BOARD OF COUNTY COMMISSIONERS that the Board does hereby express their sincere appreciation to Connie and David Foster for their dedication to their congregation and community for 40 years. Adopted this 3rd day of June, 2014. BOARD OF COUNTY COMMISSIONERS, INDIAN RIVER COUNTY, FLORIDA te, /tr-- Peter D. O'Bryan, Chairman esley S. Davi, Vice Chairman Bob Solari JEFFREY R. SMITH, CPA, CGFO, CGMA Clerk of Circuit Court & Comptroller Finance Department 1801 27th Street Vero Beach, FL 32960 TO: HONORABLE BOARD OF COUNTY COMMISSIONERS FROM: DIANE BERNARDO, FINANCE DIRECTOR THRU: JEFFREY R. SMITH, COMPTROLLER DATE: May 15, 2014 SUBJECT: APPROVAL OF WARRANTS May 9, 2014 to May 15, 2014 In compliance with Chapter 136.06, Florida Statutes, all warrants (checks and electronic payments) issued by the Board of County Commissioners are to be recorded in the Board minutes. Approval is requested for the attached list of warrants, issued by the Comptroller's office, for the time period of May 9, 2014 to May 15, 2014. Attachment: DB: MS 8 CHECK NBR -;11050 311960 311961 311002 311063 311064 311905 311000 311(4)- 311008 11(4),311968 311969 3110-0 311`5"1 31107, 3119-3 311(74 3119-5 3110Th 3119__ 311078 31107) 311980 311981 311082 311983 311084 311085 311980 311987 311085 311959 311990 311091 311092 311993 311994 311995 311990 311997 311998 311999 312000 312001 312002 312003 312004 312005 312006 312007 312008 312009 312010 312011 312012 312013 312014 312015 312016 Chi DATE 5132014 5 14 _)014 5 14 2014 51421)14 5 14 2014 5 14_2(114 5 14.2014 5 14 2014 5 14 2014 5 14 2014 5 14 2014 5 14 '1)14 5 15 2014 5 15 2014 5 15 21)14 5 15 2014 5 15 2014 5 15 2014 5 1.5 2014 5 15 2014 5 15 2014 5 15 2014 5 15 21)14 5 15 2014 5 15 2014 5 15 2014 5 15 2014 5 15 2014 5 15 2014 5 15 2014 5 152014 5 15 2014 5 15 2014 5 15 2014 5 15 2014 5 15 2014 5 15 2014 5 15 2014 5 15 2014 515 2014 5 15 2014 5 15 2014 515)014 5 15 2014 5 15 2014 5 15 2014 5 15 2014 5 152014 5 152014 5 152014 515 2014 5 15'2014 5 15 2014 5 1.5 2014 5 15 2014 5 15 2014 5 152014 51.552014 CI II CKS \VIZ1 1 11N VENDOR IL\YSK:\R. WALKER. SCH\\'I:RI_R. D1'ND:\S UMI_ REFUNDS U 1 11. REFUNDS UTII. REFUNDS UI'Il, REFUNDS UEI1. REFUNDS UTI REFUNDS 0111. REFUNDS UT11. REFUNDS VIII_ REFUNDS MIL REFUNDS UI.11 RI.1 1. NI)S PORT ('0N801,11):AI 11) INC S EUR(GIS 1.L11\1131:R & PLYWOOD C(1 JORDAN MOWER INC TEN -S 1=181_ EOUII'M1=N I INC RANGER CONS'ERUCIION IND INC COPYC() INC Ark!. WIRELESS AT&T I \\ IR1.LESS DATA FLOW SYSTI-MS INC 13 G KI.NN INC COLD AIR DISTRIBUTORS \W:AREI1O (SI 11-/ BREW COFFEE & 1301-1-I1 \\s\TER SVC GRAINGI:R KELLY TRACTOR CO VERO MARINE CENTER INC \MERIGAS EAGLE PROPANE 1_P ANIERIGAS EAGLE PROPANE I_P DAILY COURIER SERVICE SLP INVESTMENTS INC KS1\I ENGINEERING & TESTING INC IID SUPPLY WATERWORKS. LLD PETES CONCRETE ECOTECH CONSULIAN'CS INC EGP INC VERO INDUSTRIAL SUPPLY INC ANIMAL CARE EQUIPMENT & SERVICES XEROX CORP SUPPLIES GENERAL PART INC GOODYEAR AUTO SERVICE CENTER BAKER & TAYLOR INC' GROVE WELDERS INC BASS CARLTON SOD INC K & M ELECTRIC SUPPLY WHEELED COACH CLERK OF CIRCUIT COURT CITY OF VERO BEACH CITY OF VERO BEAC'I-I INDIAN RIVER ALL FAB INC UNITED PARCEL SERVICE INC B'C B'S OF FL ADM FEE JANITORIAL. DEPOT OF AMERICA INC OMR CORP TREASURE COAST HOMELESS SERVICES HUMANE SOCIETY TO -FAL TRUCK PARES INC AQUAGENIX AMOUNT 153.11-.03 7.01 5.15 '.01 , 31.05 ), 7.01 7.01 31.22 7.01 7.01 30.00 41.44 '83.81 240.(4 43.21 1.1`9(1.02 8 3.- 1.31 3.70 0.05 08.(17 42.44 038.76 430.83 2.206 20 134.01) 182.42 576.00 516.89 135.00 4.461.94 60(1.00 3.323.00 99.00 658.72 224.14 233.46 864.64 796.92 1.400.79 1.143.38 62.00 115.80 94.32 303.61 69.156.38 299.50 1.13720 46.73 9.540.45 3.190.65 3.500.00 777.20 26.860.00 46.24 487.00 1 CHECK \BR (I. 1).All'. VENDOR 312017 5 15 2014 1I ORID:A \\.Al I K & 1'01.11'1 l� )N (ON I R) )l 31101 5 15 2014 DUMON 1 CO;A11'.ANY INC 312010 5 15 2014 INDIAN RIVER I1\1311:AI 312020 5 15 2014 EEDLR;AL 1NPRI SS 312021 5 15 2014 FEDERAL EXPRESS 312072 5 15 2014 N1ANPO\V1-R 31)02 3 5 15 2014 NATIONAL RECREATION & PARK .ASS()C 312024 5 15 2014 1R.AH IC PARTS S INC 312025 5 15 2014 1-1 ()R11).\ POWER AND 1.1011T ;12026 5 15 2014 1 1.ORID;A POWER ANI) 1.1011[- 312027 5 15 2014 INDIAN RIVER CO1'N'1 V TAX (0111(1 OR 312025 5 15 2014 INDIAN RIV-I R COUN1l IAN COI I I:CIOR 312020 5 15 2014 INDIAN RIV'IR COUNTY TAN COLI L('IOR 312030 5 15 201-1 01 l'1 CR( )SS N 011T 5111111 I) o EI ()RII).A 312031 5 1321114 (1111ORDlOt'Ill A('IIV'II1 CI NIIRINC 312032 5 15 2014 PLACE RI\ I R HITCH RIC C(0 )1' INC w033 2033 5 15 2(114 (()L( )R_ADO I I\II SYSll \IS 312034 5 15 2(114 J) )SI I'll A It.\IRD 312035 5 15 2014 1)OC(\11 1) SYSI I !\IS IN I I RN:AI ION.AI INC 31 2036 5 15 2014 1 ROY 1AIN INSURANCE INC 31203- 5 15 2014 RAN&E ROAD MINI ILC 312035 5 15 2014 ALAN C KAITTM:ANN 312039 5 15 2(114 COMCAS I 312040 5 15 2)114 .Al)VAN(1_I) XEROGRAPIIIC'S INIAGINO 312041 5 15 2014 INTI :RN;MI( )NAL CO1)I'. COUNCIL INC 312042 5 15 2014 l)ONADIO;ANI);ASSOC IATES ARCHITECTS 312)143 5 15 2014 C & C ELECTRIC WORKS INC ;12044 3 15 2014 I'('()NOLII 1. CONI'R01. PRODUCT'S INC 312045 5 152014 MICHAEL QUIGLEY 312046 5 15 2(114 AUDIO VISUAL INNOVATIONS 312047 5 15 2014 'IRANE US INC 312045 5 15 2014 \A'ILLIAAI SIIANDOR 312049 5 15 2014 CELICO PARTNERSHIP 3122050 5 15 2014 JEAN PETERS 312(151 5 15 2014 CONTROL SYSTEMS DESIGN INC 312052 5 15 2014 VAN WAL INC 312053 5 1.5.2014 JOSEPH W VASQUEZ 312054 5 15 2014 RECYCLE FLORIDA TODAY INC 312055 5 15 2014 ALAN 11111 312056 5 15 2014 ADAMS HOMES OF NORTHWEST ELA 312057 5 15 2014 C'OPYTRONICS INC 312058 5 15 2014 PAK MAIL CENTER 312059 5 15 2014 MICHAEL ZITO 312060 5 15 2014 ARDAMAN & ASSOCIATES INC 312061 5 15 2014 METRO FIRE PROTECTION SERVICES INC 312062 5 15 2014 1ST FIRE & SECURITY INC' 312063 5 15 2014 CONSOLIDATED ELECTRICAL DISTRIBUTORS INC 312064 5 15 2014 BILEINGER AIRVAC WATER TECHNOLOGIES INC 312065 5 15 2014 JOHNNY 13 SMITH 312066 5 15 2014 KB HOME. TREASURE COAST 312067 5 15 2014 FISHER & PHILLIPS LI.P 312068 5 152014 BENNETT AUTO SUPPLY INC 312069 5 15 2014 RENAE CHANDLER 312070 5 15 2014 TRADEWINDS POWER CORP 312071 5 15 2014 VERO FASHION OUTLETS LEC 312072 5 15 2014 STANDARD LIFE INSURANCE 312073 5 152014 K'S COMMERC'IAI. CLEANING 312074 5 15 2014 YOUTH GUIDANCE DONATION FUND 312075 5 15 2014 EQ THE ENVIRONMENTAL QUALITY COMPANY 312076 5 15 2014 WILLIAM BOLTON .\1\IO1.\ 1 95.(1(1 1.017.00 50.115.15 21.56 25.41 2-.20 165.0)) 00.074.20 1.415.(12 129.10 129.10 120.1)1 1.460.40 3(,(,.011 ,,'() III) 0n �.ri15.00 251.04 1.053.74 50.00 147.95 16.397.04 314.00 200.00 3.0-9.00 515.00 5(1.00 6.`41.36 1.193.7(1 80.00 1.545.25 40.00 17.500.00 853.00 100.00 275.00 243.03 86.52 419.70 173.48 102.43 5.252.(0) 505.50 469.0( ) 74.24 353.26 100.00 75.13 2.665.77 362.72 50.0(1 46.515.00 6.672.56 726.0(1 850.00 625.00 36.569.73 7(1.00 10 C111 (A \BIZ 3120- 3110-75 31'0-9 312080 311081 312082 312083 31 21184 3120`5 312086 312087 31_2088 31'1)89 31'000 31209! 31'092 311093 31 _'004 311095 31'096 31209 3 12098 312090 31 21(1(1 312101 312102 312103 312104 312105 312106 312107 312108 312109 312110 312111 312112 312113 312114 312115 312116 312117 312118 312119 312120 312121 312122 312123 312124 312125 312126 312127 312128 312129 3121 30 312131 312132 312133 312134 312135 312136 CI: I) \1 I: 5 157014 5 15 2014 5 15 2014 5 15 2014 5152014 5 15 2014 5 15 2014 5 15 2014 5 15 2014 5 15 2014 5 15 2014 5 15 21)14 5 15 2014 15 21)14 5 15'01-4 5 15 21)14 5 15 2014 5 15 2014 5 15 2014 5 15 2(114 5 15 21)14 515 2014 5 15 2014 5152(114 5 15 2)114 5 15 2014 5 15 21)14 5 15 2014 5 15 2014 5 15 2(114 5 15 2(114 5 15 2014 5 15 2014 5 15 2014 5 15 21)14 )15 2014 5 15 2014 5 15 2014 5 15 2014 5 15 2014 5 15 2014 5 15 2014 5 15 2014 5 15 2014 5 15 2014 5 15 2014 5 15 2014 515 2014 5 15 2014 5 15 2014 5 15 2014 515 2014 5 15 2014 5 15 2014 5 15 2014 5 15 2014 5 15 2014 5 15 2014 5 15 2014 5 15 2014 \ I:\1)OR 'IIIZIS 1 I\.A IZlI'l'1 1 NI(' \1.AN \(11-\l l_N I 11 ( II1:I_I'I\(I \V'I\I.Al 11\ 1 -()V 1 RLO\1I 1)0 L.A 110/ 131.11 1)1 IZti INC Al 1\11111 111...\1111.\1)\ oC \I I INI:O% NI \\ PI :AN1 I 1110 NI 0(11' I LC \\'(IFRNI R 1)1 \'I L) )I'\ll N1 INC 0113 C()ONll0' 1I 0 1 R.\ININ(I 1 11) ti l 11Rl IN(I \\\1 10 I I (I I\( 11 )011'8 1 If 11L(1111 8,\ti8))( I -\I I ti IN( I).A1 I (101N1 N 01 \I I til \I I I) 0 11(30!( )N IN( AN( 1.1'1 101 01 \I H 0\ I( I 1'.A(1 _AN \I \ I I( \I H 1:A1(1 8 I\( 11 0011.\ ( I-H,i) l0\11 \ I 1\C' s( \I'I- 81 R\ I( ,--,1\( 1 I N(') )O 1 I c I LOIII).-\ I N\10( i8\II N I \I ( 1 )Nti1'1-1 IN(I IN( (110(1)\I IN( ANY MIX() l N1)1 I: 1111 ti1.A0ti IN( \\ RlGlll I \I'01 8 1 ti( V'I:RO 131_ALH lil ll DI RS l l (Il lO S( )1 l I1 I .\1K1 8 ('( )RI' KlA" I3USINItiff C'0NNI.(1 I(N$ IN(' 111(111I\l.\Rh S 1(10 I Otis ,II):A 51.51 !\1S LU\V [S II(1810 (1 N 1 1 05 IN( LABOR RIAUY S1 )1'1111 .Ati I INC 1-:81111" h DIM .\Ill 11 1171.. :ANI)I_IZSON 1 [1 IN ASSOCI:A1 I.ti 111 1 1.0011.\ 'l RI: ASUIZI. CO.AS'l 11.101 INC I:NAN('I SCAI)A 501 l; IIONS 1.1_C OAC' AC IION CON'S !RUC 1 ION CORP KANSAS S!AIL 13AN1011\I:ANIIA[TAN S l'lH\\':\RT & 5 IEVLNSON 1=1)1);\ 1.1.0 CER 51(1N:\1 URE (1L1::\NIN(I C'IIENITR.AI)l: ('III:'1IC:AI.S C'ORPORI:INION SOLUTION/ VII)1:O CONII:RLNCING INC' SUNINlll CONS -I RUC`I ION U1 V'I:R() BEACH LLC I3RUCI: S:\130l. TAYLOR CORP()R:AIION 001.1 INC VIAC'Ia. ('ORPUIZI:AI ION BOSTON B ARRIC:II>I: O'ONlI \NY INC CENTURY 81F0 51111.1.1" VOIRU131•k \VILSON 1 1:1 BREV'AR[) COUN I Y 13()C(' CAROI_YN 131:NION'1 I)ORO1 118" 1101 ilcNI:('1I I ROI31:R1 CLARSI 1 ERIZI" S:\I.I\I PATRICIA I):A\V'KINS RAVEN. A 1)0IKI:Y 00151 IA CHUM; 0110 1111I)STONL R:ANCI I ('000 UT RI:I UNI)S 111U(V"f 56.05 28.20 17.00 535.00 400.00 315.15 64.808.39 2.003.0)) 551).00 7.418.40 5.288.5- 208.52 212.08 1 36.0(1 7.96'.10 75.54 59.744.88 897.1111 2,83_.33 6.1)) )) ).00 400.00 22.653.66 19.9(1 411.17 550.0(1 4.679.50 1.190.00 609.55 17.777.2` 40.0(1 700.00 85.875.98 2.882.00 880.00 200.00 54.589.05 1.167.37 240.55 5.000.00 2.594.17 2.925.00 29.623.76 80.00 397.98 494.08 600.00 34.333.35 66.41 50.00 20.00 980.23 42.51 350.00 773.45 6.54 100.00 50.00 50.00 69.80 19.27 11 ( 11E( K NBR CK DX1 E \1:\DOR 312137 5 15 2014 1» I REI uNDS 312138 5 15 2014 U f RI -FUNDS 312139 5 15 2014 Ll RI_ UNDS 312140 5 15 2014 LI- REFUNDS 312141 5 15 2014 Ul REFUNDS 312142 5 15 2014 LI RI_FUNI) 312143 515 2014 UL R11 -5N1)8 312144 5 15 2014 UI REFUNDS 312145 5 15 2014 U-1- R1:1-UND8 312146 5 15 2014 1:AR1.L:SS I'ROI'I.Rl11-S 1 11 312147 5 15 2014 1),K: V PR()I'I Rll l _S 11 C 312148 5 15 2014 RICHARD L S\I 11 11 312149 5 15 2014 VB I HRLI. O \KS ILII' 312150 5 15 2(114 J( )S1:111 STI TNI I / 312151 5 15 2(114 .1:\S( IN .11-\\11-E R I\I 111 k 312152 5 15 21(14 1:AM 1\1111'S 312153 5 15 22014 MMICII:A1.1 J,ANI 1 \l( 11 .AI 11. 312154 5 15 2014 ROB 1\1:A1/1. 312115 5 15 2(114 1'.A1\1111 -:A & I RLD (1.AI 1 312156 5 15 22014 .I( )1\1X1.11:Ati ARI-N,AlI 1 312157 5 15 2(114 ROUI.RtI. CHAR 111_8 312158 5 15 21)14 :AMY & \V'II.1 I.A\1 \I( 1 .Al:(1I II IN 312159 5 15 2(114 1 11\101111' 8IGNI.AN 312160 5 15 2(114 1-R:ANK DL I.UC:A 312161 5 152(114 PATRICIA 1)L\\IONI) 312162 5'15 2014 ARCHIL JUNES 312163 5 15 2014 NORMA 1. I-RII I 312164 5 15 2014 \1:A\INT. 1':A1.11'R8ON 312165 5 15 2014 .APRIL I:DM1STON 312166 5 15 2014 YO1..ANI);A OR 11/. 312167 5 152014 [:RL[NI: PITMAN 312168 5 15 2014 DOUGLAS ROBINSON 312169 5 15 2014 CHRIS KIFSI:I- 312170 5 1.5 2014 MAGDALEN:A CASTRO RU 312171 5 15 2014 MAFGIIAN NIC KI:I'. 312172 5 15 2014 .TAMES RAINEY 312173 5 15 2014 JESSICA SMITH 312174 5'152014 DOROTHY 131EA1\1 312175 5'15 2014 SARA HUFF 312176 515 2014 SHIRLEY RICHARD 312177 5 15 2014 ASHLEY & ANDREW STOCK 312178 5 15 2014 BRIANNE WHITTON 312179 5 15 2014 DEAMONTE IRVING 312180 5 15 2014 .IOSEPI I & KATELYN COCIIRAN 312181 5152014 ESTIE MC BRIDE 312182 5.15 2014 ZACHARY WINGER 312183 5 15 2014 WILLIAM & CHRISTINA RIMMFRF 312184 5 152014 KEITH & CATHIE BURNS 312185 5 15 2014 JANICKIE SMITH 312186 5 15 2014 LAURA BLANEY 312187 5152014 WENDYSOI.OI\ION 312188 5 15 2014 DEBRA& ROBERT LE BLEU 312189 5 15 2014 CARMEN SANCIIEZ 312190 5 15 2014 KEVIN G KELLY 312191 5 15 2014 JOANNE LEI: 312192 5 15 2014 ROBERT & Iv ARTI IA DOI AN 312193 5 152014 VERNELL PAUL_ 312194 5 15 2014 MARIA FAV1A 312195 5 15 2014 ALFRED R SCOTT 312196 5 15 2014 GEORGE MANOR JR \\1OUT -3.56 45.32 60.64 1-.19 75.16 28.35 _'6.57 45.56 25.05 75.96 "'9.00 26.42 79.11 11.90 43.55 26.1 9 20.51 82.25 28.64 84.63 12.48 74.57 81.63 9.87 45.72 137.01 00.21 20.08 43.02 48.67 2479 47.10 36.02 31.64 67.74 18.50 22.63 79.14 11.69 58.97 28.68 67.74 68.14 58.21 72.43 49.70 57.49 6.67 20.79 22.37 2.61 48.18 63.72 165.27 51.10 32.75 32.19 30.29 22.65 14.60 4 CHECK\BI 312Ir 31!19& 312199 312200 312201 312'202 312203 3e>Q 312215 311200 3I220- 3 1 2 2l) 31220) 312210 312211 312212 312213 312214 11225 31220 31221- 3I221a GwmLmmE C k1) > 15 201 4 515 2114 5 1 5 2(11 4 5 1 5 201 4 5 15 2(11 4 5 15 2014 5 1 5 20,1 4 5 1 5 201 4 5 15 21)1 4 5 1 5 201 4 5152114 5 1 5 201 4 5 1 5 201 4 5 15 2014 5 1 5 21)1 4 5 15 21114 5 1 5 201 4 51521„4 5 15 2014 5 1 5 2(11 4 5 1 > 21)14 5 1 5 21)1 4 vE&DUR NI N( mrKQ.m 11DI\GK 11 .1c ox.\I1I.\N 1) \l !'K SSI() kYl I I)LN DONNA mm,E()RD 11 R %!«K d yL SI AIN &URINI) aI/ eTQlmmII( HaiIN MIII:\tTHa% G # )SI III aNdl DIANA \\IIII II a&« NII DINA GRK+rRHyn lF1K: & NI&R& VI( )1. 2+L& q *dH1YNII 1I 2 w GglkI NNE l' H«RRYG±RHr el3r&x2IacH&I1 mgDIM LK: IFRI.\lNRI9Lr/ &!S&lllU l 1 S 11( SxRkGgma CHRbw \\ G«+R VLmlbNl)II 3KPRr .1 \i())...\ 1 64.1 ' 0,00 • 3:74 24.40 52.02 3352 A»n� 1.3s 30.13 54.35 21.-6 134 m 2* X00.0() &r+0 J0 J: -)*(111 l 43 26.20 1112625 13 III C' l RONIC' 1':AYN11:N 1 - VISA ('.ARI) TRR. AS. ENDOR 101410-1 5 14 2014 PIZ:AN:AIR 1)IS I R113(FION SOU 1111-:A~ 11_I ( 100.-10N5 5 14 2014 REIT131.1C SLRV IC I=S (01' I I_01ZII).A 10040S6 5 14 2014 SCRIPPS IRI-:ASURF (.0.1 1 1)0131 II C 100405' 5 14 2014 SI IIZIF F Cl I1:N11C:AL CO 10010S 5 14 2014 POI.1'1)YN1: IN(' 10040)0 5 14 2014 SOLI l 111 -.RN .1:ANII OR SUPPLY INC 1004000 5 14 2014 SI:AI MIFDIC:AL 1)ISPOSAI. INC 1004001 5 14 2(114 RIIPU131.1(' SERV I('1S OF 1101ZI1):A 100400' 5 14 21114 RI:1)UI31 IC Sl'IZV I(.1 S OF 41 1004093 5 14 2014 I:A 1-:R(GI_:A1)1:S FARMM N 1 C'O INC 1004004 5 14 2014 (()MNIUNIC'AIIONS INII-IZN.AI0)N.AI_ 100.1005 5 14 21114 \11'1.1-: INDUS 181:11. 5001'1 1 CO 1004(06 5 14 2014 .A111111) (1 IV�I.RS:A1 CORI' 100400- 5 14 2014 C01\11\11 I NFROI' SP1( 1:11 IS FS 100400 5 14 21(14 1.1.101ISON 1:N Il_RI'IZ1SI:S IN( 100400( 5 14 2014 C.\PI I.\I 0111(1: I'RODU(I 1004100 5 14 2014 )1 1 1(: 1)1:1'01 13SI) ('U l 0N11 -_1Z S\ ( 10)14101 5 14 2014 \\ASI I. M1:AN:AGITNII:N 1 INC 100410' 5 14 2014 13R11)(i11STONI. GOLF INC 100410; S 14 2014 \V'111:00.A13R:AIOR 011)00 I_NI ROY INC Grand Total: .‘ 101•N t ;(0Q 40.04 301025 5.152.00 2.142.(( 2'5.00 40.05 111.10 210.0; 1-1.12 224.1- h2.Lhh -04.) 1 0.21 4.300.25 25,286.x3 1 JEFFREY R. SMITH, CPA, CGFO, CGMA Clerk of Circuit Court & Comptroller Finance Department 1801 27th Street Vero Beach, FL 32960 TO: FROM: DIANE BERNARDO, FINANCE DIRECTO' THRU: JEFFREY R. SMITH, COMPTROLLER 1111%.11 /, DATE: May 22, 2014 SUBJECT: APPROVAL OF WARRANTS May 16, 2014 to May 22, 2014 HONORABLE BOARD OF COUNTY COMMISSIONERS In compliance with Chapter 136.06, Florida Statutes, all warrants (checks and electronic payments) issued by the Board of County Commissioners are to be recorded in the Board minutes. Approval is requested for the attached list of warrants, issued by the Comptroller's office, for the time period of May 16, 2014 to May 22, 2014. Attachment: DB: MS 15 ,IIMP CHECK NBR 312219 312220 312221 312222 312223 312224 312225 312226 312227 312228 312229 312230 312231 312232 312233 312234 312235 312236 312237 312238 312239 312240 312241 312242 312243 312244 312245 312246 312247 312248 312249 312250 312251 312252 312253 312254 312255 312256 312257 312258 312259 312260 312261 312262 312263 312264 312265 312266 312267 312268 312269 312270 312271 312272 312273 312274 312275 312276 CK DATE 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 CHECKS WRITTEN VENDOR PORT CONSOLIDATED INC STURGIS LUMBER & PLYWOOD CO JORDAN MOWER INC LENGEMANN CORP RANGER CONSTRUCTION IND INC FISHER SCIENTIFIC COMPANY LLC VERO CHEMICAL DISTRIBUTORS INC COPYCO INC RICOH USA INC CHISHOLM CORP OF VERO STEWART MINING INDUSTRIES INC AT&T WIRELESS B G KENN INC DELTA SUPPLY CO KELLY TRACTOR CO VERO MARINE CENTER INC MY RECEPTIONIST INC AMERIGAS EAGLE PROPANE LP GAYLORD BROTHERS INC HACH CO PHYSIO CONTROL INC MASTELLER MOLER REED & TAYLOR INC RELIABLE SEPTIC AND SERVICE HD SUPPLY WATERWORKS, LTD PETES CONCRETE EGP INC VERO INDUSTRIAL SUPPLY INC PROFORMA IMAGING EXPRESS REEL GRINDING INC OXFORD UNIVERSITY PRESS FIRESTONE COMPLETE AUTO CARE DELL MARKETING LP GENERAL PART INC BAKER & TAYLOR INC MIDWEST TAPE LLC MICROMARKETING LLC K & M ELECTRIC SUPPLY FIRST HOSPITAL LABORATORIES INC NEC CORPORATION OF AMERICA CLERK OF CIRCUIT COURT CITY OF VERO BEACH STEPHEN WOJTASZEK ILLINOIS STATE DISBURSEMENT UNIT CHAPTER 13 TRUSTEE UNITED WAY OF INDIAN RIVER COUNTY INDIAN RIVER ALL FAB INC PETTY CASH INDIAN RIVER COUNTY SHERIFF UNITED STATES POSTAL SERVICE JANITORIAL DEPOT OF AMERICA INC TREASURE COAST HOMELESS SERVICES KNIGHT MCGUIRE & ASSOCIATES INC WAL MART STORES EAST LP SAN MARCO INT'L INC MARRIOTT FT LAUDERDALE NORTH MARRIOTT FT LAUDERDALE NORTH INTERNATIONAL GOLF MAINTENANCE INC CULTURAL COUNCIL OF IRC AMOUNT 891.62 51.22 256.39 129.67 657.15 2,292.00 325.20 30.73 208.95 563.00 575.88 292.33 11.04 31.77 187.54 755.45 249.56 134.00 364.50 1,03 7.90 115,276.66 2,750.00 545.00 1,432.95 600.00 803.74 176.84 64.00 2,000.00 48.92 158.20 1,536.88 1,952.88 871.43 699.70 203.91 168.60 918.00 803.02 3,183.15 13,167.33 49.50 142.32 478.38 834.94 288.61 35.83 7,248.35 20,000.00 1,930.39 19,884.55 650.00 142.40 418.29 297.00 447.00 2,424.60 6,853.54 1 CHECK NBR 312277 312278 312279 312280 312281 312282 312283 312284 312285 312286 312287 312288 312289 312290 312291 312292 312293 312294 312295 312296 312297 312298 312299 312300 312301 312302 312303 312304 312305 312306 312307 312308 312309 312310 312311 312312 312313 312314 312315 312316 312317 312318 312319 312320 312321 312322 312323 312324 312325 312326 312327 312328 312329 312330 312331 312332 312333 312334 312335 312336 CK DATE 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 VENDOR FLORIDA WATER & POLLUTION CONTROL EXCHANGE CLUB CASTLE GEOSYNTEC CONSULTANTS INC INDIAN RIVER HABITAT IRC CHAMBER OF COMMERCE ST JOHNS RIVER WATER MGMT DISTRICT WEST PUBLISHING CORPORATION FEDERAL EXPRESS ATHENS TECHNICAL SPECIALISTS INC DUNKELBERGER ENGINEERING & TESTING MANPOWER CITY OF SEBASTIAN SPRINT SPECTRUM LP VERO HERITAGE INC CALLAWAY GOLF SALES COMPANY SUBSTANCE AWARENESS COUNCIL OF IRC INC FLORIDA POWER AND LIGHT ACUSHNET COMPANY KENNETH SCOTT ELLIS PUBLIC DEFENDER KETTELA ENTERPRISES BRE-CLEARWATER OWNER LLC GIFFORD YOUTH ACTIVITY CENTER INC CITY OF FELLSMERE NEW HORIZONS OF THE TREASURE COAST GLOBAL GOLF SALES INC SUNSHINE STATE ONE CALL OF FL INC CATHOLIC CHARITIES DIOCESE OF PALM BCH LANGUAGE LINE SERVICES INC STRUNK FUNERAL HOMES & CREMATORY FLORIDA DEPT OF ENVIRONMENTAL PROTECTION FLORIDA DEPT OF ENVIRONMENTAL PROTECTION GOLF VENTURES INC COX GIFFORD SEAWINDS CORY RICHTER CENTRAL FLORIDA PRIMA RANGE ROAD MINE LLC MISDU MICHIGAN STATE ALAN C KAUFFMANN MUSCO SPORTS LIGHTING LLC CHILDRENS HOME SOCIETY OF FL BRIDGE DESIGN ASSOCIATES INC DONADIO AND ASSOCIATES ARCHITECTS FLORIDA DEPT OF BUSINESS & PROF SOUTHERN PLUMBING INC EMPIRE DIRECT MARKETING FORT PIERCE HOUSING AUTHORITY ECONOLITE CONTROL PRODUCTS INC THE PALMS AT VERO BEACH PERKINS COMPOUNDING PHARMACY ED SCHLITT LC RUSSELL PAYNE INC CELICO PARTNERSHIP FLORIDA DEPT OF JUVENILE JUSTICE JOSEPH W VASQUEZ BIG BROTHERS AND BIG SISTERS FLORIDA RURAL LEGAL SERVICES INC NATIONAL NOTARY ASSOCIATION OCLC ONLINE COMPUTER LIBRARY CENTER COPYTRONICS INC AMOUNT 95.00 5,367.06 299.73 15,674.77 39,900.73 2,110.00 97.00 83.90 5,088.00 1,510.50 606.00 21,656.62 127.24 1,360.00 46.76 10,060.19 96,361.58 130.64 44.06 5,043.75 178.00 435.00 2,326.37 23.55 22,812.83 330.41 1,105.44 1,896.47 545.47 425.00 250.00 650.00 846.30 425.00 61.48 25.00 644.16 445.75 25.00 487.89 3,000.00 6,624.00 16,030.47 150.00 240.00 398.00 6,492.18 1,235.00 500.00 37.05 400.00 191.10 496.46 29,487.59 75.00 1,250.00 2,397.96 111.00 386.40 1,872.19 2 CHECK NBR 312337 312338 312339 312340 312341 312342 312343 312344 312345 312346 312347 312348 312349 312350 312351 312352 312353 312354 312355 312356 312357 312358 312359 312360 312361 312362 312363 312364 312365 312366 312367 312368 312369 312370 312371 312372 312373 312374 312375 312376 312377 312378 312379 312380 312381 312382 312383 312384 312385 312386 312387 312388 312389 312390 312391 312392 312393 312394 312395 312396 CK DATE 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 VENDOR AMOUNT MBV ENGINEERING INC 1,700.00 GRAHAM CLAYBURN 44.00 PELICAN ISLES LP 500.00 ADMIN FOR CHILD SUPPORT ENFORCEMENT 209.47 ADMIN FOR CHILD SUPPORT ENFORCEMENT 212.31 ADMIN FOR CHILD SUPPORT ENFORCEMENT 118.47 JOHN DEERE LANDSCAPES 397.91 FELLSMERE ELEMENTARY SCHOOL 21.00 METRO FIRE PROTECTION SERVICES INC 219.00 1ST FIRE & SECURITY INC 95.00 CONSOLIDATED ELECTRICAL DISTRIBUTORS INC 347.56 D&S ENTERPRISES OF VERO BCH LLC 90.00 SUNCOAST REALTY & RENTAL MGMT LLC 500.00 H1BU INC 251.00 JOHNNY B SMITH 50.00 MUNICIPAL WATER WORKS INC 34,007.29 INDIAN RIVER RDA LP 181.00 BRIAN FREEMAN 27.03 BENNETTAUTO SUPPLY INC 191.17 TRADEWINDS POWER CORP 65,405.00 TREASURE COAST FOOD BANK INC 160.97 MICHELLE VAN KEULEN 200.00 K'S COMMERCIAL CLEANING 875.00 EQ THE ENVIRONMENTAL QUALITY COMPANY 15,541.40 STEPHEN COURTRIGHT 200.00 COUNTY NEWS INC 619.98 NC4 INC 17,184.98 ALMM LLC 500.00 INEOS NEW PLANET BIOENERGY LLC 22.88 WOERNER DEVELOPMENT INC 450.00 BOULEVARD TIRE CENTER 1,353.96 MIDLAND RADIO CORPORATION 1,245.00 SAFETY SCHELL CORPORATION 679.00 CITRIX ONLINE LLC 273.23 GFA INTERNATIONAL INC 300.00 MY LICENSED ROOFER LLC 6,800.00 YP LLC 137.80 COUNTY MATERIALS CORPORATION 831.36 LOWES HOME CENTERS INC 1,963.83 LABOR READY SOUTHEAST INC 2,346.24 CARDINAL HEALTH 110 INC 2,031.96 EMILY K DIMATTEO 30.00 BURNETT LIME CO INC 6,526.80 LEARNING ALLIANCE 8,640.64 TREASURE COAST TURF INC 1,045.00 CALDWELL PACETTI EDWARDS 787.50 SCHENECTADY MUNICIPAL HOUSING AUTHORITY 94.00 ALEXIS THOMAS 56.07 BSN SPORTS INC 818.95 CHEMTRADE CHEMICALS CORPORTATION 2,504.96 LOTUS AMMUNITION WORX LLC 2,820.00 SPENCE CONSTRUCTION SERVICES LLC 1,685.00 CONSTANCE TAIBI-LEWIS 140.00 FAMILY SUPPORT REGISTRY 9.66 DEMPSEY C SCOTT 500.00 REBECCA PALMER 50.00 MICHELLE DION 100.00 CHRISTY PICKERILL 450.00 ERIC CHAREST 55.18 JENNIFER HIX 50.00 3 CHECK NBR 312397 312398 312399 312400 312401 312402 312403 312404 312405 312406 312407 312408 312409 312410 312411 312412 312413 312414 312415 312416 312417 312418 312419 312420 312421 312422 312423 312424 312425 312426 312427 312428 312429 312430 312431 312432 312433 312434 312435 312436 312437 312438 312439 312440 312441 312442 312443 312444 312445 312446 312447 312448 Grand Total: CK DATE VENDOR 5/22/2014 STACY HAZELL 5/22/2014 UTIL REFUNDS 5/22/2014 UTIL REFUNDS 5/22/2014 UTIL REFUNDS 5/22/2014 UTIL REFUNDS 5/22/2014 UTIL REFUNDS 5/22/2014 UTIL REFUNDS 5/22/2014 UTIL REFUNDS 5/22/2014 UTIL REFUNDS 5/22/2014 UTIL REFUNDS 5/22/2014 UTIL REFUNDS 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 5/22/2014 UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS UTIL REFUNDS BANK OF NEW YORK MELLON JEFF & DOROTHY MERKLE SUSAN FLAK AMOUNT 50.00 37.07 12.93 150.03 37.12 59.08 15.59 64.28 117.08 19.91 47.25 45.79 74.44 43.70 40.02 85.18 87.80 147.59 24.84 78.47 22.44 30.90 44.02 3.64 70.44 47.10 69.43 29.48 52.69 50.32 47.60 41.15 32.51 10.50 28.21 10.88 122.42 43.38 36.43 29.39 94.51 26.19 3.33 47.11 12.67 11.42 84.89 71.70 20.02 72.01 48.75 22.23 716,734.35 4 TRANS. NBR 1004104 1004105 1004106 1004107 1004108 1004109 1004110 1004111 1004112 1004113 1004114 1004115 1004116 1004117 1004118 1004119 1004120 1004121 1004122 1004123 1004124 1004125 1004126 1004127 1004128 1004129 1004130 1004131 1004132 1004133 1004134 1004135 1004136 1004137 1004138 1004139 1004140 1004141 1004142 1004143 1004144 1004145 1004146 1004147 1004148 1004149 1004150 1004151 1004152 1004153 1004154 1004155 1004156 1004157 1004158 1004159 1004160 Grand Total: ELECTRONIC PAYMENT - VISA CARD DATE 5/16/2014 5/16/2014 5/16/2014 5/16/2014 5/16/2014 5/16/2014 5/16/2014 5/16/2014 5/16/2014 5/16/2014 5/16/2014 5/16/2014 5/16/2014 5/16/2014 5/16/2014 5/16/2014 5/16/2014 5/16/2014 5/16/2014 5/16/2014 5/16/2014 5/16/2014 5/16/2014 5/16/2014 5/16/2014 5/16/2014 5/16/2014 5/16/2014 5/16/2014 5/16/2014 5/16/2014 5/16/2014 5/16/2014 5/16/2014 5/16/2014 5/16/2014 5/16/2014 5/16/2014 5/19/2014 5/19/2014 5/19/2014 5/19/2014 5/19/2014 5/19/2014 5/19/2014 5/20/2014 5/20/2014 5/20/2014 5/20/2014 5/21/2014 5/21/2014 5/21/2014 5/21/2014 5/21/2014 5/21/2014 5/21/2014 5/21/2014 VENDOR REPUBLIC SERVICES OF FLORIDA ADRON FENCE COMPANY INC EVERGLADES FARM EQUIPMENT CO INC PARKS RENTAL & SALES INC PRAXAIR DISTRIBUTION SOUTHEAST LLC COMMUNICATIONS INTERNATIONAL HENRY SCHEIN INC NORTH SOUTH SUPPLY INC UNIVERSAL SIGNS & ACCESSORIES SAFETY PRODUCTS INC SERVICE REFRIGERATION INC HELENA CHEMICAL INDIAN RIVER BATTERY REPUBLIC SERVICES OF FLORIDA MUMFORD LIBRARY BOOKS INC MIKES GARAGE & WRECKER SERVICE INC ST LUCIE BATTERY & TIRE CO HOMELAND IRRIGATION RECORDED BOOKS LLC ARAMARK UNIFORM & CAREER APPAREL LLC CENGAGE LEARNING CORPORATION SVI SYSTEMS INC DEERE & COMPANY SEBASTIAN OFFICE SUPPLY CO APPLE MACHINE & SUPPLY CO FERGUSON ENTERPRISES INC COMO OIL COMPANY OF FLORIDA PRIDE ENTERPRISES SCRIPPS TREASURE COAST PUBLISHING LLC MIDWEST MOTOR SUPPLY CO RECHTIEN INTERNATIONAL TRUCKS SOUTHERN JANITOR SUPPLY INC CAPITAL OFFICE PRODUCTS L&L DISTRIBUTORS CON -AIR INDUSTRIES INC S & S AUTO PARTS EAST COAST ANIMAL MEDICAL CENTER HORIZON DISTRIBUTORS INC EVERGLADES FARM EQUIPMENT CO INC COMMUNICATIONS INTERNATIONAL AMERICAN CONCRETE INDUSTRIES INC ABCO GARAGE DOOR CO INC BARKER ELECTRIC, AIR CONDITIONING CAPITAL OFFICE PRODUCTS EAST COAST ANIMAL MEDICAL CENTER HARRIS SANITATION INC AT&T OFFICE DEPOT BSD CUSTOMER SVC WASTE MANAGEMENT INC EVERGLADES FARM EQUIPMENT CO INC APPLE INDUSTRIAL SUPPLY CO ALLIED UNIVERSAL CORP FERGUSON ENTERPRISES INC PRIDE ENTERPRISES SCRIPPS TREASURE COAST PUBLISHING LLC AUTO PARTNERS LLC EAST COAST ANIMAL MEDICAL CENTER AMOUNT 164.93 762.00 1,109.39 424.93 268.64 313.50 5,058.20 17.22 506.25 326.31 793.68 2,490.00 837.40 74.16 6,489.12 198.59 501.18 102.14 280.20 514.70 541.55 95.00 199.39 44.59 91.80 4,930.19 46.36 46.50 542.88 99.00 282.27 851.88 2,970.25 266.76 329.04 488.38 39.05 480.10 202.95 99.00 159.00 133.00 412.00 256.35 52.00 78,387.76 11,270.36 91.28 2,993.05 422.84 63.24 2,643.93 3,385.40 23.00 124.80 7.22 88.50 134,393.21 1 TRANS NBR 2995 2996 2997 2998 2999 Grand Total: ELECTRONIC PAYMENTS - WIRE & ACH DATE 5/16/2014 5/16/2014 5/16/2014 5/19/2014 5/20/2014 VENDOR MCCALLA RAYMER LLC SCHOOL DISTRICT OF 1 R COUNTY R J SULLIVAN CORP SENIOR RESOURCE ASSOCIATION BENEFITS WORKSHOP AMOUNT 15,000.00 80,776.00 136, 1 65.51 131,196.00 23,125.56 386,263.07 1 Office 0 f Consent Agenda June 3, 2014 INDIAN RIVER COUNTY ATTORNEY Dylan Reingold., County Attorney William K. DeBraal, Deputy County Attorney Kate Pingolt Cotner, Assistant County Attorney MEMORANDUM TO: Board of County Commissioners )\.4) FROM: William K. DeBraal, Deputy County Attorney i0 DATE: May 22, 2014 SUBJECT: 1 Block Property Conveyance to the Indian River Land Trust At its meeting of June 11, 2013, the Board of County Commissioners approved accepting two parcels of property commonly known as the Block Property, from the St. Johns River Water Management District, for conveyance to the Indian River Land Trust. The Land Trust will pay the County $85,743.09 for the property, and in turn, the County will pay this amount to St. Johns as compensation for the property. On April 8, 2014, the Board approved the sale documents including • a Quit -Claim Deed to the County from the District; • a Perpetual Conservation Easement covering the parcels; • an Assignment of Maintenance from the County to the Land Trust and following the closing of the transaction, the Land Trust will assume maintenance of the Property in conjunction with two adjacent parcels currently owned and managed by the Land Trust. The Land Trust, through its attorney, has asked for one sentence to be included in the Assignment of Maintenance document. It is attached to this memorandum and is highlighted in underline format. The County Attorney's Office has no objection to the additional language. Funding. The property conveyances will be paid for with Land Trust funds. No County funds will be spent as a result of the conveyances. Recommendation. Staff recommends the Board accept and approve the Assignment of Maintenance as amended. Attachments: Copy to: Roland DeBlois, Ken Grudens, Michael O'Haire, Lu Wilson 22 ...W This document was prepared by: Indian River County Attorneys Office 1801 27th Street Vero Beach, FL 32960 (772) 226-1425 ASSIGNMENT OF MAINTENANCE RESPONSIBILITY THIS ASSIGNMENT, made this day of , 2014, by INDIAN RIVER COUNTY, FLORIDA, a political subdivision of the State of Florida, "County", whose mailing address is 1801 27th Street, Vero Beach, Florida 32960, to INDIAN RIVER LAND TRUST, INC., a Florida nonprofit corporation, "Land Trust" whose mailing address is 80 Royal Palm Pointe, Suite 301, Vero Beach, Florida 32960. WHEREAS, St. John's River Water Management District has declared two parcels of property "the Block Property" to be surplus property and has conveyed them to the County; and WHEREAS, the Block Property is encumbered with a Conservation Easement that sets forth certain maintenance obligations on the property; and WHEREAS, the County has conveyed the Block Property to the Land Trust and the Land Trust will maintain the Block Property together with other adjacent property owned by the Land Trust; and WHEREAS, the Land Trust accepts this Assignment of Maintenance Responsibility required by the Conservation Easement; and WHEREAS, notwithstanding anything otherwise provided or suggested in the Conservation Easement, neither Indian River County nor the St. John's River Water Management District has ever developed, adopted or approved a "Management Plan" for the property other than as provided in agreement for mosquito control purposes with the Indian River Mosquito Control District. WITNESSETH that the County, for and in consideration of the sum of Ten Dollars ($10.00) to it in hand paid by the Land Trust, receipt whereof is hereby acknowledged, has assigned to the Land Trust, its successors and assigns forever, the maintenance obligation over the described land lying and being in Indian River County, Florida: See Exhibit "A" attached hereto and made a part hereof. The Indian River Land Trust Inc. hereby accepts assignment of the maintenance obligations and to manage and maintain said property at its sole cost and expense in accordance with the Perpetual Conservation Easement to St. Johns River Water Management District recorded in Book , Page of the Public Records of Indian River County, Florida. 23 IN WITNESS WHEREOF the Land Trust has caused these presents to be executed in its name by its Board the day and year aforesaid. WITNESSES: INDIAN RIVER LAND TRUST, INC. By: Witness signature Printed name: Printed name: Title: Witness signature Printed name: STATE OF COUNTY OF The foregoing instrument was acknowledged before me this day of , 2014, by , as of the Indian River Land Trust, Inc. who executed same on behalf of said entity and with the authority of, who is personally known to me or produced as identification and did not take an oath. APPROVED AS TO Public, State of AN : t.. / t SU Fir. , / Notary h� WILLIAM K DF' DEPUTY COUNTY is Print Name of Notary Public 2 24 EXHIBIT "A" LEGAL DESCRIPTION PARCEL 1 The South One Half of the North 40 rods of the South 60 rods of Government Lot 3, Section 34, Township 31 South, Range 39 East, LESS the West 312.96 feet thereof. Said Iand lying and being in Indian River County, Florida. TOGETHER WITH an easement for ingress and egress over the South 60 feet of the West 312.96 feet of the South Half of the North 40 rods of the South 60 rods of Government Lot 3, Section 34, Township 31 South, Range 29 East, Indian River County, Florida. The above Parcel 1 being more particularly described as follows: Begin at the Northwest comer of Heritage Trace at Hobart as recorded in Plat Book 15, page 37 of the Public Records of Indian River County, Florida; thence N 89° 56' 27" E, along the North line of said Heritage Trace at Hobart, the North line of Hobart Landing Unit 1 as recorded in Plat Book 7, page 45 of the Public Records of Indian River County, Florida and the North line of Hobart Landing Unit 2, as recorded in Plat Book 7, page 46 of the Public Records of Indian River County, Florida, a distance of 1946.44 feet to the approximate mean high water line of the Indian River, thence along said approximate mean high water line the following 4 cowses; (1) N 54° 11' 39" W a distance of 204.41 feet; (2) thence N 34° 03' 22" W a distance of 89.23 feet;. (3) thence N 30° 30' 07" W a distance of 75.32 feet; (4) thence N 33° 46' 11" W a distance of 85.74 feet to the intersection with N line of the South y: of the North 40 rods of the South 60 rods of Government Lot 3 of Section 34, Township 31 South, Range 39 East; thence S 89° 56' 27" W along said North line of the South .4 a distance of 1985.58 feet to the East line of West 312.96 feet of said South % thence S 00° 58' 27" W along said Bast line a distance of 330.05 feet to the South line of said South 34; thence N 89° 56' 27" E along said South line a distance of 346.39 feet to the Point of Beginning TOGETHER WITH an easement for ingress and egress over the South 60 feet of the West 312.96 feet of the South Half of the North 40 rods of the South 60 rods of Government Lot 3, Section 34, Township 31 South, Range 29 East, Indian River County, Florida. PARCEL 2 Commencing at the Southwest corner of Government Lot 4, Section 34, Township 31 South, Range 39 East, run North 90 degrees 00 minutes 00 seconds West along the South 25 line of Township 31 South, a distance of 49.86 feet; thence run North 00 degrees 19 minutes 48 seconds East a distance of 25.00 feet to a point on the North right of way of Hobart Road (77th Street), said point also being on the West right of way of York Street, a 50.00 feet wide right of way per Official Records Book 200, Page 275, Public Records of Indian River County, Florida; thence run North 00 degrees 19 minutes 48 seconds East along said West right of way a distance of 393.77 feet to the POINT OF .BEGINNING; thence leaving said West right of way run North 24 degrees 37 minutes 10 seconds West a distance of 649.01 feet; thence run North 00 degrees 19 minutes 30 seconds East a distance of 323.05 feet to a point on the North line of Government Lot 5, and Government Lot 4, Section 34, Township 31 South, Range 39 East, thence run North 89 degrees 59 minutes 30 seconds East along said North line a distance of 981.63 feet to a point on the West right of way of Indian River Boulevard, said right of way being 75.00 feet wide; thence run South 21 degrees 07 minutes 49 seconds East along said right of way a distance of 674.09.feet to a point on the North right of way of York Road, said right of way being 50.00 feet wide per Official Records Book 30, Page 145; and Official Records Book 3, Page 573, all of the Public Records of Indian River County, Florida; thence run South 89 degrees 59 minutes 21 seconds west along said North right of way a distance of 954.4.6 feet to a point on the West right of way of said York Street; thence run South 00 degrees 19 minutes 48 seconds West along said West right of way distance of 284.25 feet to the POINT OF BEGINNING. The above Parcel 2 being more particularly described as follows; Commencing at the Southwest coiner of Government Lot 4, Section 34, Township 31 South, Range 39 East, nm North 89 degrees 57 minutes 27 seconds West along the South line of Township 31 South, a distance of 50.00 fed; thence run North 00 degrees 15 minutes 17 seconds East a distance of 25.00 feet to a point on the North right of way of Hobart Road (77th Street), said point also being on the West right of way of York Street, a 50.00 feet wide right of way per Official Records Book 200, Page 275, Public Records of Indian River County, Florida; thence TM North 00 degrees 15 minutes 17 seconds East along said West right of way a distance of 393.71 feet to the POINT OF BEGINNING; thence leaving said West right of way run North 24 degrees -41 minutes 21 seconds. West a distance of 648.96 feet; thence nm North 00 degrees 14 minutes 56 seconds East a distance of 323.01 feet to a point on the North line of Government Lot 5, and Government ment Lot. 4, Section 34, Township 31 South, Range 39 East, thence nm North 89 degrees 55 minutes 01 seconds East along said North line a distance of 981.51 feet to a point on the West right of way of Indian River Boulevard, said right of way being 75.00 feet wide; thence run South 21 degrees 12 minutes 04 seconds East along said right of way a distance of 674.17 feet to a point on the North right of way of York :Road, said right of way being 50.00 feet wide per Official Records Book 30, Page 145; and Official Records Book 3, Page 573, all of the Public Records of Indian River County, Florida; thence run South 89 degrees 55 minutes .03 seconds west along said North right of way a distance of 954.39 feet to a point on the West right of way of said York Street; thence run South 00 degrees 15 minutes 17 seconds West along said West right of way a distance of 284.17 feet to the POINT OF BEGINNING. 26 CONSENT AGENDA INDIAN RIVER COUNTY, FLORIDA MEMORANDUM TO: THROUGH: FROM: DATE: SUBJECT: Joseph A. Baird; County Administrator DEPARTMENT HEAD CONCURRENCE: ' Stan Boling, AIC ommunity Development Director Phil Matson, AICP; MPO Staff Directo Brian Freeman, AICP; Senior Transportation Planner `3 f -- May May 21, 2014 Request for Authorization to Submit an Application for 49 USC CH. 53, Section 5311 Transit Operating Assistance Funds for FY 2014/15 It is requested that the information herein presented be given formal consideration by the Board of County Commissioners at its regular meeting of June 3, 2014. DESCRIPTION & CONDITIONS For the past several years, the County has applied for and received transit operating assistance under 49 USC Ch. 53, Section 5311 (also known as the Formula Grants for Rural Areas program) through the Florida Department of Transportation (FDOT). These grant funds have been passed through to the Senior Resource Association (SRA), Indian River County's designated transit service provider. According to federal regulations, Formula Grants for Rural Areas (Section 5311) funds may be used to provide transit service to rural or small urban areas. Such transit service includes fixed route service (GoLine Route #10) and demand -response service (Community Coach), both of which are operated by the Senior Resource Association (SRA). For FY 2014/15, $71,943 in Section 5311 funds is allocated to the county. In this case, the grant has a 50% nonfederal match requirement for operating assistance. Matching funds will consist of $35,971.50 from the state Public Transportation Block Grant and $35,971.50 from the County's normal transit allocation. No additional local funds are necessary. While Section 5311 funds are federal grant funds, FDOT administers the Section 5311 program within the state of Florida. To apply for Section 5311 funds, the Board of County Commissioners F:\Community Development\Users\MPO\Transit\Grants\5311\1415\bcc staff report application.doc 1 27 must adopt the attached resolution (Attachment #1), authorizing staff to submit the attached grant application to FDOT. A copy of the grant application is attached to this staff report (Attachment #2). ANALYSIS For FY 2014/15, the SRA has requested that the County apply for federal Section 5311 funds on the SRA's behalf so that the SRA can provide for the continuation and expansion of its GoLine/Community Coach fixed route and demand response services in rural areas of Indian River County. The provision of such service is consistent with the findings of the MPO's adopted 10 -year Transit Development Plan and 2035 Long Range Transportation Plan. The County receives most of its transit funding through the federal Section 5307 (Urban Area) grant program. Because a portion of Indian River County is designated as rural, the County is also eligible to receive transit funding through the Section 5311 (Rural Areas) grant program. As indicated in the attached grant application, the total proposed budget amount is $143,886. Of that amount, the federal portion is $71,943. The match will consist of $35,971.50 in state Public Transportation Block Grant funds and $35,971.50 in local funds. In this case, the County's contribution consists of previously approved general fund monies budgeted specifically for this purpose. FUNDING Funding in the amount of $35,971.50 is budgeted and available in the General Fund / Community Transportation Coordinator account. Funding for this expenditure is part of the allocation given to the Senior Resource Association to provide transit service in the county. RECOMMENDATION Staff recommends that the Board of County Commissioners adopt the attached resolution authorizing the filing of the attached FY 2014/15 Section 5311 grant application. ATTACHMENTS 1. Authorizing Resolution for the Submission of a Section 5311 (Nonurbanized Area Formula Grant) application for FY 2014/15 2. Section 5311 Grant Application for FY 2014/15 3. Grant Budget Form APPROVED AGENDA ITEM: FOR: ( ;�. 0� BY. •4a),_5F' Indian River Co, ApprovedDate Approved// Date Admin. 'c') ✓`/� Leal g 7/L7 1 Budget21 14 Dept. S / s l 23 jay Risk Mgr. ---' I':\Community Development\Users\MPO\Transit\Grants\5311\1415\bcc staff report application.doc 2 28 RESOLUTION NO. 2014 - A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY AUTHORIZING THE SUBMISSION OF A FY 2014/15 GRANT APPLICATION FOR 49 USC CH. 53, SECTION 5311 PUBLIC TRANSIT OPERATING ASSISTANCE. WHEREAS, Indian River County has the authority to apply for and accept grants and make purchases and/or expend funds pursuant to grant awards made by the Florida Department of Transportation as authorized by Chapter 341, Florida Statutes and/or Moving Ahead for Progress in the 21st Century (MAP -21) Act of 2012; and WHEREAS, Indian River County, as the designated recipient of federal and state public transportation funding, must be the recipient of those funds on behalf of the Indian River County — Senior Resource Association; and WHEREAS, Indian River County is eligible to receive Formula Grants for Rural Areas funding under Section 341.052(1), Florida Statutes, and under 49 USC Ch. 53, Section 5311 and 49 USC 1614; and WHEREAS, the Florida Department of Transportation provides Formula Grants for Rural Areas funds to Indian River County to assist in the continuance and expansion of local public transportation services. NOW, THEREFORE, BE IT RESOLVED BY THE INDIAN RIVER COUNTY BOARD OF COUNTY COMMISSIONERS: 1. That the Community Development Director is authorized to file applications on behalf of Indian River County with the Florida Department of Transportation for public transit operating assistance as specified in the County's FY 2014/15 grant application under 49 USC Chapter 53, Section 5311. 2. That the Community Development Director is authorized to furnish such additional information as the Florida Department of Transportation may require in connection with the County's Section 5311 grant application. THIS RESOLUTION was moved for adoption by , and the motion was seconded by , and, upon being put to a vote, the vote was as follows: Chairman Peter D. O'Bryan Vice -Chairman Wesley S. Davis Commissioner Joseph E. Flescher Commissioner Bob Solari Commissioner Tim Zorc P:\Community Development \ Users \MPOVfransit\Grants \5311\1415\application resolution.doc ATTACHMENT 1 Page 1 of 2 29 RESOLUTION NO. 2014 - The Chairperson thereupon declared the resolution duly passed and adopted this 3rd day of June , 2014. BOARD OF COUNTY COMMISSIONERS INDIAN RIVER COUNTY, FLORIDA By: Peter D. O'Bryan, Chairman Attest: Jeffrey R. Smith, Clerk of Court and Comptroller By: Deputy Clerk I HEREBY CERTIFY that on this day, before me, an officer duly authorized in this State and County to take acknowledgments, personally appeared Peter D. O'Bryan, as Chairman of the Board of County Commissioners, and , as Deputy Clerk, to me known to be the persons described in and who executed the foregoing instrument and they acknowledged before me that they executed the same. WITNESS my hand and official seal in the County and State last aforesaid this 3rd day of June , 2014. APPROVED AS TO LEGAL SUFFICIENCY B 1/J`i Y: riL A. Dylan Reingold, ' County Attorney Notary Public SEAL: APPROVED AS TO COMMUNITY DEVELOPMENT MATTERS BY: Stan Boling, AICA, L rector Community Development Department F:\Community Development\Users\MPO\Transit\Grants\531 1\1415\application resolution.doc Page 2 of 2 30 APPLICATION FOR Versi FEDERAL ASSISTANCE 2. DATE SUBMITTED 5/20/2014 Applicant Identifier 1. Application 4 J TYPE OF SUBMISSION: Construction Non -Construction Pre -application Construction 7 Non -Construction 3. DATE RECEIVED BY STATE State Application Identifier 4. DATE RECEIVED BY FEDERAL AGENCY Federal Identifier 5. APPLICANT INFORMATION Legal Name: Indian River County Organizational Unit: Department: Community Development Dept. Organizational DUNS: 079208989 Division: Metropolitan Planning Organization (MPO) Address: Name and telephone number of person to be contacted on matters involving this application (give area code) Street: 1801 27th Street Prefix: First Name: Brian City: Vero Beach Middle Name County: Indian River County Last Name Freeman FL te: Zip Code 32960 Suffix: SA Country: Ubfreeman©ircgov.com Email: 6. EMPLOYER IDENTIFICATION NUMBER (EIN): 9– 6 0 0 0 6 7 4 Phone Number (give area code) (772) 226-1990 Fax Number (give area code) (772) 978-1806 8. TYPE OF APPLICATION: New WI Continuation 'I Revision If Revision, enter appropriate letter(s) in box(es) (See back of form for description of letters.) Other (specify) 7. TYPE OF APPLICANT: (See back of form for Application Types) B Other (specify) 9. NAME OF FEDERAL AGENCY: Federal Transit Administration 10. CATALOG OF FEDERAL DOMESTIC ASSISTANCE NUMBER: 2 0 --5 0 g TITLE (Name of Program): -- — — — Nonurbanized Area Formula Program 11. DESCRIPTIVE TITLE OF APPLICANT'S PROJECT: Fixed route and demand response transit service in nonurbanized areas and small urban areas of Indian River County 12. AREAS AFFECTED BY PROJECT (Cities, Counties, States, etc.): Indian River County 13. PROPOSED PROJECT 14. CONGRESSIONAL DISTRICTS OF: Start Date: 7/1/2014 Ending Date: 12/31/2015 a. Applicant FL -8 b. Project FL -8 15. ESTIMATED FUNDING: BORDER 16. IS APPLICATION SUBJECT TO REVIEW BY STATE EXECUTIVE 12372 PROCESS? a. Federal $ oti 71,943 j, _ THIS PREAPPLICATION/APPLICATION WAS MADE a. Yes. ,i_. AVAILABLE TO THE STATE EXECUTIVE ORDER 12372 PROCESS FOR REVIEW ON DATE: IS NOT COVERED BY E. O. 12372 b. No. f� ri OR PROGRAM HAS NOT BEEN SELECTED BY STATE -_. FOR REVIEW b. Applicant $ 00 c. State $ .00 d. Local $ 00PROGRAM 71,943 e. Other $ .°0 f. Program Income $ .0° 17. IS THE APPLICANT DELINQUENT ON ANY FEDERAL DEBT? Yes If "Yes" attach an explanation. 7i No g. TOTAL $ °° 143,886 18. TO THE BEST OF MY KNOWLEDGE AND BELIEF, ALL DATA IN THIS APPLICATION/PREAPPLICATION ARE TRUE AND CORRECT. THE DOCUMENT HAS BEEN DULY AUTHORIZED BY THE GOVERNING BODY OF THE APPLICANT AND THE APPLICANT WILL COMPLY WITH THE ATTACHED ASSURANCES IF THE ASSISTANCE IS AWARDED. a. Authorized Representative Prefix First Name Stan Middle Name Last Name Boling Suffix b. Title Community Development Director c. Telephone Number (give area code) (772) 226-1253 d. Signature of Authorized Representative e. Date Signed 05/20/2014 Previous Edition Usable Authorized for Local Reproduction Standard Form 424 (Rev.9-2003) Prescribed by OMB Circular A-102 ATTACHMENT 2 31 EXHIBIT A-1 FACT SHEET The data below is for GoLine Route #10 (fixed route), which serves the rural Fellsmere community. At the North County Transit Hub, Route #1 0 passengers are able to connect with three other GoLine routes, which provide service to destinations in the communities of Sebastian and Vero Beach. • Estimates are acceptable. 32 CURRENTLY IF GRANT IS AWARDED 1. Number of one-way passenger trips. PER YEAR 86,000 86,000 2. Number of individuals served unduplicated (first ride per rider per fiscal year). PER YEAR NA NA 3. Number of vehicles used for this service. ACTUAL 1 I 4. Number of ambulatory seats. AVERAGE PER VEHICLE (Total ambulatory seats divided by total number of fleet vehicles) 24 24 5. Number of wheelchair positions. AVERAGE PER VEHICLE (Total wheelchair positions divided by total number of fleet vehicles) 2 2 6. Vehicle Miles traveled. PER YEAR 58,000 58,000 7. Average vehicle miles PER DAY 269 (weekdays) 124 (Saturdays) 269 (weekdays) 124 (Saturdays) 8. Normal vehicle hours in operation. PER DAY 13 (weekdays) 6 (Saturdays) 13 (weekdays) 6 (Saturdays) 9. Normal number of days in operation. PER WEEK 6 6 10. Trip length (roundtrip). AVERAGE 11.2 miles 11.2 miles • Estimates are acceptable. 32 PART B APPLIES TO ALL APPLICANTS FOR OPERATING ASSISTANCE FORM B-1 Transportation -related Operating and Administrative Expenses Name of Applicant: Indian River County Fiscal period from July 1, 2014 to June 30, 2015 Expense Category Total Expense FTA Eligible Expense Labor (501) 1,729,678 $ 76,305 Fringe and Benefits (502) 414,936 $ 18,305 Services (503) 108,898 $ 4,804 Materials and Supplies (504) 648,349 $ 28,602 Vehicle Maintenance (504.01) 240,000 $ 10,588 Utilities (505) 44,179 $ 1,949 Insurance (506) 286,770 $ - License and Taxes (507) 656 $ 29 Purchased Transit Service (508) 5,000 $ - Miscellaneous (509) 65,128 $ 2,873 Leases and Rentals (512) 9,794 $ 432 Depreciation (513) $ - Total Expenses 3,553,388 143,886 1 (a) Section 5311 Grant Request Total FTA Eligible Expenses (from Form B-1, above) Rural Passenger Fares (from Form B-2) Operating Deficit Eligible Expenses (a) minus Rural Passenger Fares (b)] Section 5311 Request more then 50% of Operating Deficit) Grand Total Revenues (from Form B-2) [FTA (No $ 143,886 (a) - (b) $ 143,886 (c) $ 71,943 (d) $ 71,943 (e) Note: If Grand Total Revenues (e) exceeds FTA Eligible Expenses (a), reduce Section 5311 request (d) by that Amount. 33 PART B APPLIES TO ALL APPLICANTS FOR OPERATING ASSISTANCE FORM B-2 Transportation -related Operating and Administrative Revenues Name of Applicant: Indian River County Fiscal period from July 1, 2014 to June 30, 2015 Operating Revenue Category Total Revenue Revenue Used As FTA Match Passenger Fares For Transit Services (401) Total = Rural = (b) Special Transit Fares (402)- - School Bus Service Revenues (403) - - Freight tariffs (404) - _ Charter Service Revenues (405) - - Auxiliary Transportation Revenues (406) Non -Transportation Revenues (407) - - Total Operating Revenue $ - $ - Other Revenue Category Taxes Levied Directly by Transit System (408) - Local Cash Grants and Reimbursements (409) 621,301 35,971.50 Local Special Fare Assistance (410) - State Cash Grants and Reimbursements (411) 1,197,722 35,971.50 State Special Fare Assistance (412) - Federal Cash Grants and Reimbursements (413) 1,681,965 Interest Income (414) - Contributed Services (430) - Contributed Cash (431) - Subsidy from Other Sectors of Operations (440) 52,400 Total of Other Revenue $ 3,553,388 $ 71,943 Grand Total All Revenue $ 3,553,388 $ 71,943 (e) 34 .■r GRANT NAME: 49 USC Ch. 53, Section 531 1 (Formula Grants for Rural Areas) GRANT #: APT03 AMOUNT OF GRANT: $71,943 DEPARTMENT RECEIVING GRANT: Community Development (pass through to Senior Resource Association) CONTACT PERSON: Brian Freeman PHONE #: (772) 226-1990 1. How long is the grant for? Eighteen Months Starting Date: July 1, 2014 2. Does the grant require you to fund this function after the grant is over? Yes X No 3. Does the grant require a match? X Yes No If yes, does the grant allow the match to be In Kind Services? Yes No 4. Percentage of grant to match: 50 % 5. Grant match amount required: $ 35,971.50 6. Where are the matching funds coming from (i.e. In Kind Services, Reserve for Contingency? Match consists of $35,971.50 in County funds already budgeted for public transportation and $35,971.50 in FDOT grant funds 7. Does the grant cover capital costs or start-up costs? Yes X No If no, how much do you think will be needed in capital costs or start-up costs? (Attach a detailed listing of costs.) 8. Are you adding any additional positions utilizing the grant funds? Yes X No If yes, please list. (If additional space is needed, please attach a schedule.) Acct. Description Position Position Position Position Position 011.12 Regular Salaries $143,886 Second Year $ $ $ 011.13 Other Salaries & Wages (PT) $ $ $ $ Fourth Year 012.11 Social Security $ $ Fifth Year $` ,_,$ 012.12 Retirement Contributions 012.13 Life and Health Insurance 012.14 Worker's Compensation 012.17 Soc. Sec. Medicare Matching TOTAL 9. What is the total cost of each position including benefits, capital, start-up, auto expense, travel, and operating? Salaries and Benefits Operating Costs Capital Total Costs 10. What is the estimated cost of the grant to the County over five years? $35,971.50 Signature of Preparer: c. - Date: ti TPA ltiiL!T 35 Grant Amount Other Matching Costs Match Total First Year $71.943 $ $35,971.50 in local funds & $35,971.50 in FDOT grants $143,886 Second Year $ $ $ $ Third Year $ $ $ $ Fourth Year $ $ $ $ Fifth Year $` ,_,$ $ $ Signature of Preparer: c. - Date: ti TPA ltiiL!T 35 Consent Agenda Item INDIAN RIVER COUNTY, FLORIDA DEPARTMENT OF UTILITY SERVICES Date: May 21, 2014 To: Joseph A. Baird, County Administrator From: Vincent Burke, P.E., Director of Utility Services® Prepared By: Arjuna Weragoda, P.E., Capital Projects Manager kw Subject: Release of Retainage to Felix Associates of Florida, Inc., for the Stormwater Forcemain and Brine Concentrate Construction part of the Osprey Marsh Project —Bid No.: 2013038 DESCRIPTIONS AND CONDITIONS: On July 16, 2013, the Board of County Commissioners (BCC) awarded Bid No. 2013038 as part of the Osprey Marsh Algal Turf Scrubber System project (formerly known as PC South) in the amount of $1,164,853.40 to Felix Associates of Florida, Inc. The bid award was to construct a Targe diameter (±24 inch) force main from the pumping station at the South Relief Canal near 27th Avenue, to the Osprey Marsh Site. The work also included the installation of a 12 -inch diameter brine concentrate line from the South County Water Treatment Plant to the Osprey Marsh Site. ANALYSIS: Felix Associates of Florida, Inc. has completed the stormwater force main and the brine concentrate lines satisfactorily, on time and under budget and is requesting a final release of retainage. To date, Felix Associates of Florida, Inc. has been paid $1,033,791.40. Payment in the amount of $54,410.07 as release of retainage will complete the County's obligation to the contractor. The project came in $ 76,651.93 under budget. FUNDING: Funds for this project are derived from the Renewal and Replacement (R&R) budget in the operating fund. Operating funds are generated from water and sewer sales. Description Account Number Amount Retainage — Osprey Marsh 471-206003-12502 $54,410.07 Page 1 of 2 36 RECOMMENDATION: Staff recommends the BCC approve Final Pay to Felix Associates of Florida, Inc., in the amount of $54,410.07. ATTACHMENT(s): Application from Felix Associates for Payment No. 5 -Final Retention APPROVED FOR AGENDA: By: (2 /� >�. k?r: .,'J (21 For: Jose A. Baird, County Administrator Date Indian River Co. Ap ved Date Administration 1� '' 90J/? Legal ".1,1 5 )111 Budget `� 1I Utilities `f '13 If Utilities -Finance (�yv .L.- 5 t 4 F:\Utilities\UTILITY - Engineering\WATER\WTP - South RO\Connect S Co RO to COVB Inj Well - UCP 3059\PC South Project\27th Ave Stormwater Pipe\Agenda Items\Agenda - Final Pay Felix & Assc.docx 37 CONTRACTOR APPLICATION FOR PAYMENT Project Name: South County Brine Disposal Pipeline Application No.: 5Final Date Prepared : 5/6/2014 Period Beginning: 12/25/2013 Owner: Indian River County Period Ending : 1/28/2014 Engineer's Project No.: Contractor : Felix Associates of Florida, Inc. Felix's Project No.: 1620-001 Dollar % Completion : 93.42% Engineer : Kimley-Horn Associates Last Change Order No.: Work Started: 8/25/2013 Contract Time : 156 Contract Completion Date : 1/2812014 Analysis of Adjusted Contract Amount to Date : $ 1,164,853.40 (A) Original Contract Amount (B) Plus/Less: Adds/Deducts per Contract Change Orders (C) Current Contract Amount to Date Based on Estimated Quantities Analysis of Work Performed : $ - $ 1,164,853.40 $ 1,088,201.47 (A) Total Value of Work Performed to Date (B) Less 0 % Retained (D) Net Value Earned on Contract to Date (E) Less : Amount of Previous Applications $ - $ 1,088,201.47 $ 1,033,791.40 (F) Balance Due this Pay Application $ 54,410.07 LI -1I- —IZ 7 Contractor's Certification : The undersigned Contractor certifies that : (1) All prevbus progress payments received from Owner on Account of Work done under the Contract referred to above have been applied to discharge In full all obligations of Contractor Incurred in connection with Work covered by prior Applications for Payment numbered 1 through 3 inclusive; (1) Title to all Work, materials and equipment incorporated in said Work or otherwise listed in or covered by this Application for Payment will pass to Owner at time of payment free and dear of all liens, claims, security interest and encumbrances (except such as are covered by Bond acceptable to Owner indemnifying Owner against such Iten, claim, security interest or encumbrance); (3) All Work covered by this Application for Payment is in accordance with the Contract Documents and not defective as that term Is defined In the Contract Documents. Dated Mav 6 , 20 14 Felix Asso - • f a. •rId: nc Fe By ,; Thomas Pas ore, Pro ect Manager Acknowlegement: STATE OF FLORIDA, COUNTY OF MARTIN, BEFORE ME PERSONALLY APPEARED Thomas Pastore TO ME WELL KNOWN TO BE THE PERSON DESCRIBED IN AND WHO EXECUTED THE FOREGOING INSTRUMENT, AND ACKNOWLEDGED TO AND BEFORE ME THAT HE EXECUTED SAID INSTRUMENT FOR THE PUROSED THEREIN EXPRESSED. WITHNESS MY HAND AND OFFICIAL THIS 6thDAY OF May 20 14_ C,V NOTARY MY COMMISISON EXPIRES S / s /11 PUBLIC, STATE OF FLORIDA AT LARGE Contractor's Recommendation :Payment of the above amount due this application is recommended 7,41A4 1A4 Y�� 5-71 y Dated , 20 Approved by OWNER for Payment : By By Date : /ttil, Felix Associates, LLC. Pay Request #5Final AO 5 4y- 5/6/2014 38 8 te O z 2 0014440014 N 114404.0141440444904404404444044 0 N 00 . {I I g R (341/P; g - u 440440140 4 1444 v.15144 01449G S 30,090.00 S 41,200.00 S 4,017.00 l 4444044440440044441144/04.004. �3R�$y$Q$gu�$$$ A¢o.�n iGG .4.•• C , $57L88C �11 S., 49 14 044 Q 1!!!! r i 577.00 4.425.00 1.00 p 8 !J p p4N14MN4914 OO !I 135.00 1,479.00 $ $g$ ;;Mh__o_ S p0M14p14M 6 $'80 pMN1414pM . $ . r Cr $ . . . i ....... 14 14 44 44 49 40 44 14 40 14 49 49 N 49 46 44 14 r 14 44 14 M 00 d O $od $ o o !!!!!9o!e!$$$$$ O O da pMU 14404444444414 44 iirliniM 444014141440141444144914144444144444 ' 14 40 44441 �` G QQpp $"$ Q e R N g 51 8.j`QQ.`j����`Q$`$�� 51 N ppp1Q g Q 9$ Q R 5! PPM 44144449144040 ! 14 00Lt6'9tS S 00356$ S 11Iihq,i 141444 001201L S 00.090'6 S 14MN40141414,1444N1444 44 44 0141 1 I PIVII 140N44 144' i 14 1111 444,4,y'y, 00'99 S 01'09 f .4.44,44440.4.444 0d0 F. e' k422.1. .J 12 1 Z h h d.J h ht W W 1 Z 62 Js -- 1111 . A � y49} 2(`777 t 5 r•e-.--E. , i N e� v411:4„...., ,< Willi! iiijillidijiiiiiiiiiiiiillidni i A 1“211 IJ!IJH i it ii1i7 .FO 1 N Ihilhi t t ,.....n. .. mo-O1"'�'"a"'ea€nn n A R1 N N N N 40 14 14 ij 1 1 1 1 39 REPLACEMENT PAGES 40 & 41 JUNE 3, 2014 AGENDA ITEM: 8F Indian River County Interoffice Memorandum Office of Management & Budget To: Members of the Board of Coun sioners From: Jason E. Brown Director, Office of Management & Date: May 28, 2014 Subject: Miscellaneous Budget Amendment 016 Description and Conditions The attached budget amendment appropriates funding necessary for the following: 1. As of April 9, 2014, Microsoft stopped supporting Windows XP with security updates. This discontinued support can lead to additional risks if future problems are discovered in the XP operating system. Due to the inherent risk, it is in the County's best interest to replace these machines as soon as possible. The request includes 146 desktop computers, 3 laptops, and necessary memory upgrades for 108 desktops. Funding for this expense will be provided by the appropriate source for each department. 2. The North County Aquatic Center is in need of shade structures. The attached entry appropriates funding in the amount of $23,900 from Optional Sales Tax/Cash Forward -Oct 1ST 3. On May 13, 2014, the Board of Commissioners approved the renewal of seven (7) one-year grants from HUD. The attached entry appropriates funding in the amount of $70,632 for the Alcohope Renewal Program; $107,472 for the New Horizons 2 Program; $91,476 for the Indian River Chronics Care Program; $108,108 for the New Chronics Care Program; $158,004 for the New Horizons 1 Program; $36,177 for the HMIS Expansion Program; and $99,156 for the Continuum of Care TRA Program. 4. The sand pool filters at the Gifford Aquatic Center are in need of replacement. The attached entry appropriates $50,000 from MSTU Fund/Reserve for Contingency. 5. The Parks Department is in need of replacement capital. The attached entry appropriates funding in the amount of $50,100 from General Fund/Cash Forward -Oct 1St 6. The County Attorney's Office is in receipt of a grant in the amount of $2,000 from the Florida Bar Association to fund a summer intern position. The attached entry appropriates these grant funds. 7. On December 6, 2011 the Board of County Commissioners approved a Local Jobs Grant for Boston Barricade Company, Inc. The payment schedule dictates that the County make a total of 9 separate payments. This payment of $34,334 is payment #1 for Phase I based on an administratively approved modified Phase I commencement date of January 1, 2013. The attached entry appropriates funding in the amount of $34,334 from General Fund/Cash Forward Oct 1St Board of County Commissioners May 28, 2014 Page 2 of 2 8. Due to increased permitting activity, the Public Works Department is in need of an additional Civil Engineer position. The attached entry appropriates funding in the amount of $25,940 from Transportation Fund/Reserve for Contingency. Staff Recommendation Staff recommends that the Board of Commissioners approve the attached budget resolution amending the fiscal year 2013/2014 budget. Attachments Budget Amendment 016 and Resolution APPROVED AGENDA ITEM: BY: roao 014 Jo ph A. Baird County Administrator FOR: June 3 201 Indian River County ved Date Administrator 1,4 g ,i, V Legal hi tri s-_)- 7- 17 Budget 5/2$114 Department 6- Risk Management 41 Consent Agenda Indian River County Interoffice Memorandum Office of Management & Budget To: From: Jason E. Brown Director, Office of Management & Bud Members of the Board of County Commi Date: May 28, 2014 Subject: Miscellaneous Budget Amendment 016 Description and Conditions The attached budget amendment appropriates funding nece t. for the following: 1. As of April 9, 2014, Microsoft stopped supporti Windows XP with security updates. This discontinued support can lead to additional risksi uture problems are discovered in the XP operating system. Due to the inherent risk it 's yin the County's best interest to replace these machines as soon as possible. The reque ►eludes 146 desktop computers, 3 laptops, and necessary memory upgrades for 108 de s. Funding for this expense will be provided by the appropriate source for each depart 2. The North County Aquatic Cent appropriates funding in the amou An need of shade structures. The attached entry $23,900 from Optional Sales Tax/Cash Forward -Oct 1st 3. On April 16, 2014, the Boa " • • mmissioners approved the renewal of seven (7) one-year grants from HUD. The at • .-ntry appropriates funding in the amount of $70,632 for the Alcohope Renewal Program; $1`07,472 for the New Horizons 2 Program; $91,476 for the Indian River Chronics Care Program; $108,108 for the New Chronics Care Program; $158,004 for the New Horizons 1 Program; $36,177 for the HMIS Expansion Program; and $99,156 for the Continuum of Care TRA Program. 4. The sand pool filters at e Gifford Aquatic Center are in need of replacement. The attached entry appropriates $50 00 from MSTU Fund/Reserve for Contingency. 5. The Parks Departm nt is in need of replacement capital. The attached entry appropriates funding in the amo nt of $50,100 from General Fund/Cash Forward -Oct 1St 6. The County Att• ney's Office is in receipt of a grant in the amount of $2,000 from the Florida Bar Associatio to fund a summer intern position. The attached entry appropriates these grant funds. 7. On Dece •er 6, 2011 the Board of County Commissioners approved a Local Jobs Grant for Boston Barricade Company, Inc. The payment schedule dictates that the County make a total of 9 se ,,arate payments. This payment of $34,334 is payment #1 for Phase I based on an admin tratively approved modified Phase I commencement date of January 1, 2013. The attached entry appropriates funding in the amount of $34,334 from General Fund/Cash Forward Oct 1St 40 Board of County Commissioners May 28, 2014 Page 2 of 2 8. Due to increased permitting activity, the Public Works Department is in need of an additional Civil Engineer position. The attached entry appropriates funding in the amount of $25,940 from Transportation Fund/Reserve for Contingency. Staff Recommendation Staff recommends that the Board of Commissioners approve the attached budget resolution amending the fiscal year 2013/2014 budget. Attachments Budget Amendment 016 and Resolution APPROVED AGENDA ITEM: BY: O,z.a N0,14 Jo ph A. Baird County Administrator FOR: June 3, 2014 Indian River County ved Date Administrator (� ,4.5)1,:q /� g.,I/ / Legal hi Eli $-).?-IL( Budget t 5/21114 Department Risk Management 41 Board of County Commissioners May 28, 2014 Page 2 of 2 8. Due to increased permitting activity, the Public Works Department is in need of an additional Civil Engineer position. The attached entry appropriates funding in the amount of $25,940 from Transportation Fund/Reserve for Contingency. Staff Recommendation Staff recommends that the Board of Commissioners approve the attached budget resolution amending the fiscal year 2013/2014 budget. Attachments Budget Amendment 016 and Resolution APPROVED AGENDA ITEM: BY: !'" /. // 'd ph A. Baird County Administrator FOR: June 3, 2014 Indian River County A. • •ved Date Administrator \�" r� �/d ci /, Legal �� .1 5_ - D-7-14( Budget t 5/21IA4 Departmentfr Risk Management 41 RESOLUTION NO. 2014- A RESOLUTION OF INDIAN RIVER COUNTY, FLORIDA, AMENDING THE FISCAL YEAR 2013-2014 BUDGET. WHEREAS, certain appropriation and expenditure amendments to the adopted Fiscal Year 2013-2014 Budget are to be made by resolution pursuant to section 129.06(2), Florida Statutes; and WHEREAS, the Board of County Commissioners of Indian River County desires to amend the fiscal year 2013-2014 budget, as more specifically set forth in Exhibit "A" attached hereto and by this reference made a part hereof, NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, that the Fiscal Year 2013-2014 Budget be and hereby is amended as set forth in Exhibit "A" upon adoption of this Resolution. This Resolution was moved for adoption by Commissioner , and the motion was seconded by Commissioner and, upon being put to a vote, the vote was as follows: Chairman Peter D. O'Bryan Vice Chairman Wesley S. Davis Commissioner Joseph E. Flescher Commissioner Bob Solari Commissioner Tim Zorc The Chairman thereupon declared this Resolution duly passed and adopted this day of , 2014. INDIAN RIVER COUNTY, FLORIDA Attest: Jeffrey R. Smith Board of County Commissioners Clerk of Court and Comptroller By By Deputy Clerk Peter D. O'Bryan, Chairman BY APPROVED AS TO FORM 7GASUFF yCY L J� COUNTY ATTORNEY 42 Resolution No 2014 - Budget Office Approval hibit "A" Jason E. frown, Budget Director Budget Amendment 016 Entry Number Fund/ Depa m ccount Name Account Number Increase Decrease 1. Revenue General Fund/Cash Forward -Oct 1st 001039-389040 $60,546 $0 SHIP/Cash Forward -Oct 1st 123039-389040 $978 $0 SWDD/Cash Forward -Oct 1st 411039-389040 $1,956 $0 Sandridge/Cash Forward -Oct 1st 418039-389040 $978 $0 County Building/Cash Forward -Oct 1st 441039-389040 $3,912 $0 Utilities/Cash Forward -Oct 1st 471039-389040 $18,582 $0 Fleet Management/Cash Forward -Oct 1st 501039-389040 $978 $0 Information Technology/Cash Forward -Oct 1st 505039-389040 $14,388 $0 Expenses General Fund/County Attomey/Computer Hardware Upgrade 00110214-035130 $978 $0 General Fund/Main Library/Computer Hardware Upgrade 00110971-035130 $32,000 $0 General Fund/North County Library/Computer Hardware Upgrade 00111271-035130 $2,400 $0 General Fund/Brackett Library/Computer Hardware Upgrade 00111371-035130 $13,200 $0 General Fund/Law Library/Computer Hardware Upgrade 00111971-035130 $2,400 $0 General FundNeterans Services/Computer Hardware Upgrade 00120652-035130 $978 $0 General Fund/Emergency Management/Computer Hardware Upgrade 00120825-035130 $978 $0 General Fund/Facilities Management/Computer Hardware Upgrade 00122019-035130 $2,934 $0 General Fund/Animal Control/Computer Hardware Upgrade 00125062-035130 $1,956 $0 General Fund/Animal Control/EDP Equipment 00125062-066470 $2,722 $0 MSTU Fund/North County Pool/Computer Hardware Upgrade 00410472-035130 $1,956 $0 MSTU Fund/Gifford Pool/Computer Hardware Upgrade 00410572-035130 $1,956 $0 MSTU Fund/Recreation/Computer Hardware Upgrade 00410872-035130 $2,934 $0 MSTU Fund/County Planning/Computer Hardware Upgrade 00420515-035130 $978 $0 MSTU Fund/Code Enforcement/Computer Hardware Upgrade 00420724-035130 $978 $0 MSTU Fund/Telecommunications/EDP Equipment 00423437-066470 $1,700 $0 MSTU Fund/Reserves/Reserve for Contingency 00419981-099910 $0 $10,502 Transportation Fund/Road & Bridge/Computer Hardware Upgrade 11121441-035130 $2,934 $0 Transportation Fund/County Engineering/Computer Hardware Upgrade 11124441-035130 $7,824 $0 Transportation Fund/Traffic Engineering/Computer Hardware Upgrade 11124541-035130 $5,868 $0 Transportation Fund/Reserves/Reserve for Contingency 11119981-099910 $0 $16,626 43 Resolution No. 2014 - Budget Office Approval Jason E. hibit "A" udget Directo Budget Amendment: 016 Entry Number Fund/ Deparl�erytlAccount Name �, Account Number Increase Decrease Emergency Services District/Fire Rescue/Computer Hardware Upgrade 11412022-035130 $8,802 $0 Emergency Services District/Reserves/Reserve for Contingency 11419981-099910 $0 $8,802 SHIP/SHIP Program/Computer Hardware Upgrade 12322869-035130 $978 $0 SWDD/Landfill/Computer Hardware Upgrade 41121734-035130 $1,956 $0 Sandridge Golf Course/Admin. Clubhouse/Computer Hardware Upgrade 41823672-035130 $978 $0 County Building/Building Department/Computer Hardware Upgrade 44123324-035130 $3,912 $0 Utilities/Wastewater Treatment/Computer Hardware Upgrade 47121836-035130 $5,868 $0 Utilities/Water Production/Computer Hardware Upgrade 47121936-035130 $4,890 $0 Utilities/Customer Service/Computer Hardware Upgrade 47126536-035130 $7,824 $0 Fleet ManagementNehicle Maintenance/Computer Hardware Upgrade 50124291-035130 $978 $0 Information Technology/Computer Services/Computer Hardware Upgrade 50524113-035130 $14,388 $0 2. Revenue Optional Sales Tax/Cash Forward -Oct 1st 315039-389040 $23,900 $0 Expenses Optional Sales Tax/Parks/Other Improvements Except Buildings 31521072-066390 $23,900 $0 3. Revenue Federal/State Grants / Alcohope Renewal Program / FLO114L4H091306 136033-331601-14804 $30,000 $0 Federal/State Grants / New Horizons 2 Program / FLO440L4H091302 136033-331601-14805 $44,780 $0 Federal/State Grants / Indian River Chronics / FLO360L4H091304 136033-331601-14806 $22,869 $0 Federal/State Grants / New Chronics / FLO119L4H091306 136033-331601-14807 $27,027 $0 Federal/State Grants / New Horizons 1 Program / FLO120L4H091306 136033-331601-14808 $39,501 $0 Federal/State Grants / HMIS Expansion Renewal / FLO116L4H091306 136033-331601-14809 $3,015 $0 Federal/State Grants / Continuum of Care TRA / FLO113L4H091301 136033-331601-14810 $8,300 $0 Expenses Federal/State Grants / Alcohope Renewal Program / FLO114L4H091306 13616364-036730-14804 $30,000 $0 Federal/State Grants / New Horizons 2 Program / FLO440L4H091302 13616364-088871-14805 $44,780 $0 Federal/State Grants / Indian River Chronics / FLO360L4H091304 13616364-036730-14806 $22,869 $0 Federal/State Grants / New Chronics / FLO119L4H091306 13616364-088871-14807 $27,027 $0 Federal/State Grants / New Horizons 1 Program / FLO120L4H091306 13616364-088871-14808 $39,501 $0 Federal/State Grants / HMIS Expansion Renewal / FLO116L4H091306 13616364-088871-14809 $3,015 $0 Federal/State Grants / Continuum of Care TRA / FLO113L4H091301 13616364-088871-14810 $8,300 $0 44 Resolution No 2014 - Budget Office Approval Exhibit "A" Jason EBrow r>C Budget Director Budget Amendment 016 Entry Number Fund/ Depa me t/Account Name Account Number Increase Decrease 4. Expenses MSTU/Gifford Aquatic Center/Maint-Structure Except Buildings 00410572-034660 $50,000 $0 MSTU Fund/Reserves/Reserve for Contingency 00419981-099910 $0 $50,000 5. Revenue General Fund/Cash Forward -Oct 1st 001039-389040 $50,100 $0 Expenses General Fund/Parks/Automotive 00121072-066420 $50,100 $0 6. Revenue General Fund/Miscellaneous/Florida Bar Intern Grant 001038-366044 $2000 $0 Expense General Fund/County Attomey/Budgeted Temporary Position 00110214-011190 $1,855 $0 General Fund/County Attorney/Social Security Matching 00110214-012110 $115 $0 General Fund/County Attomey/Worker's Compensation 00110214-012140 $3 $0 General Fund/County Attomey/Medicare Matching 00110214-012170 $27 $0 7. Revenue General Fund/Cash Forward -Oct 1st 001039-389040 $34,334 $0 Expenses General Fund/Agencies/Local Jobs Grant/Boston Barricade Company 00111015-088025 $34,334 $0 8. Expenses Transportation Fund/Engineering/Regular Salaries 11124441-011120 $19,172 $0 Transportation Fund/Engineering/Social Security Matching 11124441-012110 $1,189 $0 Transportation Fund/Engineering/Retirement Contribution 11124441-012120 $1,421 $0 Transportation Fund/Engineering/Insurance Life & Health 11124441-012130 $2,885 $0 Transportation Fund/Engineering/Worker's Compensation 11124441-012140 $374 $0 Transportation Fund/Engineering/OPEB Expense 11124441-012160 $621 $0 Transportation Fund/Engineering/Medicare Matching 11124441-012170 $278 $0 Transportation Fund/Reserves/Reserve for Contingency 11119981-099910 $0 $25,940 45 INDIAN RIVER COUNTY, FLORIDA AGENDA ITEM Department of Public Works Division of Facilities Management Date: May 14, 2014 To: Joseph A. Baird, County Administrator Through: Christopher R. Mora, P.E., Public Works DirectorOw-, From: Chris Burr, Facilities Manager/Project Manager Subject: Sheriff's Crime Scene Unit- Final Release of Retainage for Phase II- Proctor Construction Company CONSENT BACKGROUND: An agreement with Proctor Construction to construct the IRC Crime Scene Facility located at 3885 41st Street was approved by the Board on December 18, 2012. The original contract amount was for $1,299,317.00. Change Order #1 ($42,787.70) was approved at the April 23, 2013 meeting of the Board. Change Order #2 ($499,115) was approved at the June 18, 2013 meeting of the Board and added the Evidence Compound to the project which would be in Phase II. Change Order #3 ($73,013.73) was approved at the July 16, 2013 meeting of the Board. Change Order #4 ($5,909.38) was approved at the October 1, 2013 meeting of the Board. Change Order # 5 ($6,879.58) was approved at the November 5, 2013 meeting of the Board. On April 1, 2014 the board approved partial release of retainage in the amount of $56,048.73 for Phase I. Phase II has been completed. All of the tasks in Phase II have been completed and approved by the architect and Proctor has now submitted an invoice requesting a release of the final retainage in the amount of $49,911.50. FUNDING: Funding for the release for retainage is $24,617.77 from Impact Fees/Retainage-Proctor Construction Acct# 103-206001-01004 and $25,293.73 from Optional Sales Tax/Retainage- Proctor Construction Acct# 315-206001-01004. RECOMMENDATION: Both Phase I and Phase II have been completed at this time and staff recommends that the Board approve the final release of retainage for Phase II in the amount of $49,911.50 and authorize the Chairman to execute the document. APPROVED AGENDA ITEM For: June 3, 2014 By: CIO 4) (' 1: 4 Indian River Co. Approved Date Administration it- 31A9//i County Attorney kl*m &, ,r' S- 1 Budget I' 5/2414 Department .s =,? Division v/ G M:\Facilities Management\Sheriff Storage -New Bldg & Future Facility\Proctor Final Release of retainange for 1 Phase II- Proctor BCC 05-14-14.doc 46 ww O w CERTIFICATE 0 '1 1800 27TH ST 00 0 N M w 00 R PAYMENT up U O O O 4-4 H U g z U v: 0 U O z F.. H o O F,0 w °U 0 1,299,317.00 H U PLEASE SEE THE ATTACHED C N 06 M O 0 1,877,355.12 3. CONTRACT SUM TO DATE 1,877,355.12 LETED & STORED TO DATE.... O O O EA EA 0) 0 b E o -, o 0 0 ..00[¢+ 00 . . 'd 0 Hrx v1 1,877,355.12 H oo up OH 1,827,443.62 EA 0 O', Oi V• U 0 O BALANCE TO FINISH, PLUS IT 0 w .2 0 o a) .0 0 0 O -0 _ Uw VS r 0 Y .0 3 w •0 •o00 0 U .0 ,v 5 (75 3 0.0 0 oU N ti ,n a -H 0'�E 0 rd ,..t_.), ;47! a Q H UE `9 N •;•, 0 a) 0 ti 0 „ .� 00O 00 a 0 I -4•03w o ` r0 R `0 t t-0 U w o 0 Y o >ct:t 0 3 y Y 0 .2.,, v w 0 U (Si cd "0 H o •a 0 O a •zstd G`ma U > 4 -H >, .4 0 124is to o 4 T OH " rI H• o O. U It [34 v > ca r QJJ 0 2s [ o -- N 0,4.4 cb z Q00 April 201)4 0 0 Id b a) N 6 o 0) o 8 a 4:'O o •� ,n W In ni .78 .•0 a 5 o N U .0 vp z * * N O 0 H U 0 Q a Q 0 a d g 0 ..g c,,Q b a 4. o 0418 :ate 0W o u 0 qoq cdU �O H :i U N ate) •8x O 0 2 fi 0 0 >,b� oco0o 0H +�.yo4.0:flc'ci 0 a.,Q p ay oa.� •b Cg W °Y�a 0) OO.U4zIOo(d Y o cn P 0 W O 0 id J IU -,E 2 o U obF Ca Vo H U• r * 0) * cd o g W C30 .v 0 0 _ y Y 94 o G H 0 -. U3 O v c 0 E W U U g U cd U U N EO y N U id O . 0 v) Q' ig.. 3H11 47 PAYMElt -r O CERTIFICATE z 0 APPLICATION NO: N (I) U PG O ti p c4 0 1 DEDUCTIONS 1 1 ADDITIONS N_ 00 00 N Approved this month Number 1 Date Approved (NI_ 00 00 N_ 00 00 1 b O V/ VIP CONSENT AGENDA INDIAN RIVER COUNTY, FLORIDA PUBLIC WORKS DEPARTMENT - TRAFFIC ENGINEERING DIVISION INTER -OFFICE MEMORANDUM TO: Joseph A. Baird, County Administrator THROUGH: Christopher R. Mora, P.E. Public Works Director FROM: Jeanne B Traffic Ana SUBJECT: Joint Participation Agreement (JPA) with the Florida Department of Transportation (FDOT) for: c.� Traffic Signal Maintenance and Compensation Agreement DATE: May 7, 2014 DESCRIPTION AND CONDITIONS The FDOT has prepared a joint participation agreement (JPA), between the FDOT and Indian River County, to allow the County to receive funding from the FDOT for routine maintenance of the County -operated traffic signal system. The JPA will initially provide for $118,471.52 in funds in FY 2014/2015, with increased funding in subsequent years. ALTERNATIVES AND ANALYSIS The attached JPA is a standard agreement similar to many agreements the County has executed in the past. The alternatives are as follows: Alternative No. 1 Approve the JPA and authorize the Board of County Commissioners Chairman's signature, on the JPA and authorizing resolution. Alternative No. 2 Deny approval of the JPA and cancel the project. RECOMMENDATIONS & FUNDING Staff recommends Alternative No. 1— approval of the JPA. There is no funding impact generated by this project. F:\TRAFFIC\MAYA\BCC AGENDA ITEMS - RESOLUTIONS\AGENDA ITEMS\AGENDA ITEM JPA TRAFFIC SIGNAL MAINT AND COMPENSATION MAY 2014.DOC 53 ATTACHMENT Five (5) Copies of the JPA and Resolution APPROVED AGENDA ITEM FOR JUNE 3, 2014 BY/0Q✓ a , GJa'✓; Indian River County Approved Date Administration 41,If Budget A Legal a,( —;',-5-1(i r Risk -Management Public Works 5�3 Traffic Engineering , • F:\TRAFFIC\MAYA\BCC AGENDA ITEMS - RESOLUTIONS\AGENDA ITEMS\AGENDA ITEM JPA TRAFFIC SIGNAL MAINT AND COMPENSATION MAY 2014.DOC 54 w. STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION TRAFFIC SIGNAL MAINTENANCE AND COMPENSATION AGREEMENT CONTRACT NO. 750-010-22 TRAFFIC OPERATIONS 4/14 Page 1 of E FINANCIAL PROJECT NO. 42780428801 F.E.I.D. NO. 596000674056 THIS AGREEMENT, made and entered into this day of , by and between the Florida Department of Transportation, an agency of the State of Florida, herein called the "Department", and Indian River County Florida, herein called the "Maintaining Agency". WITNESSED: WHEREAS, the Maintaining Agency has the authority to enter into this Agreement and to undertake the maintenance and operation of traffic signals or signal systems on the State Highway System, and the Department is authorized under Sections 334.044 and 335.055, Florida Statutes, to enter into this Agreement, and; WHEREAS, the Maintaining Agency has authorized its undersigned representative to enter into and execute this Agreement; NOW, THEREFORE, in consideration of the premises and the mutual covenants contained herein to be undertaken by the respective parties hereto, and for other good and valuable consideration, the sufficiency of which is hereby acknowledged, the parties mutually agree and covenant as follows: 1. The Maintaining Agency shall be responsible for the maintenance and continuous operation of the traffic signals, traffic signal structures (including signal mast arm structure or strain pole), traffic signal systems (central computer, cameras, message signs, communications devices, interconnect / network, vehicle, bicycle & pedestrian detection devices, traffic signal hardware and software), and control devices (intersection control beacons, traffic warning beacons, illuminated street name signs, pedestrian flashing beacons (school zone flashing beacons, pedestrian crossing beacons, Rectangular Rapid Flashing Beacons), emergency/fire department signals and speed activated warning displays). The Maintaining Agency shall be responsible for the payment of electricity and electrical charges incurred in connection with operation of such traffic signals and signal systems and devices upon completion of their installation. All traffic signals and control devices mentioned in this paragraph shall hereafter be referred 10 'Traffic Signals and Devices'. 2. The Department agrees to pay to the Maintaining Agency, an annual compensation based on Department's fiscal year for the cost of the maintenance and continuous operation of the Traffic Signals and Devices as identified in Exhibit A. Payments will be made 1 accordance with Exhibit B. Should the Maintaining Agency withdraw from the compensation portion of this Agreement, the `„�, iaintaining Agency will still be responsible for the maintenance and continuous operation of the above items. In the case of construction contracts, the Maintaining Agency shall be responsible for the payment of electricity and electrical charges incurred in connection with the operation of the Traffic Signals and Devices, and shall undertake the maintenance and continuous operation of said Traffic Signals and Devices upon final acceptance of the installation by the Department. Prior to any acceptance by the Department, the Maintaining Agency shall have the opportunity to inspect and request modifications/corrections to the installation(s) and Department agrees to undertake those prior to acceptance so long as the modifications/corrections comply with the contract and specifications previously approved by both the Department and Maintaining Agency. Repair or replacement and other responsibilities of the installation contractor and the Department, during construction, are contained in the Department's Standard Specifications for Road and Bridge Construction. 3. The Maintaining Agency shall maintain and operate the Traffic Signals and Devices in a manner that will ensure safe and efficient movement of highway traffic and that is consistent with maintenance practices prescribed by the International Municipal Signal Association (IMSA) and operational requirements of the Manual on Uniform Traffic Control Devices (MUTCD), as amended. 4. The Maintaining Agency's maintenance responsibilities shall include, but not be limited to, preventive maintenance (periodic inspection, service and routine repairs) and emergency maintenance (trouble shooting in the event of equipment malfunction, failure, or damage). Restoration of services may include temporary poles, stop signs or other methods to maintain traffic. The Maintaining Agency shall record its maintenance activities in a traffic signal maintenance log. 5. The Department intends to conduct an inspection of the mast arm structures and strain poles every 60 months. The inspection report will document deficiencies that necessitate preventative maintenance and periodic maintenance. Preventative maintenance includes but is not limited to: spot painting or repainting; tightening of nuts and replacing missing or deficient bolts (not including anchor bolts); replacing missing cap covers or equivalent; cleaning; replacement of missing or deficient access hole cover plates; all wiring issues, including improper grounding; graffiti removal; all signal related issues (lighting, signs and connections); and response to traffic impact including repair and replacement of all components damaged by the traffic impact. Damaged mast arm replacement shall be repaired or replaced by the Maintaining Agency and the Maintaining Agency is authorized to seek reimbursement from the responsible 3rd party. If the Maintaining Agency is unable to recover the costs from a 3rd party, then the Department intends to reimburse the Maintaining Agency for repair or replacement of the mast arm. The Maintaining Agency shall be responsible for preventative maintenance of the mast arm structures. Failure to perform preventative maintenance after notification of inspection deficiency may suit in the Maintaining Agency being responsible for the corrective actions. 6. Periodic maintenance includes but is not limited to: repair of cracks in the mast arm structure; removal and/or repair of grout pads; resetting of anchor bolts; repair or replacement of deteriorated anchor bolts and nuts; and replacement of the mast arm when it is determined through the inspection process that the mast arm has reached the end of its service life unless this is due to lack of 55 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION TRAFFIC SIGNAL MAINTENANCE AND COMPENSATION AGREEMENT 750-010-22 TRAFFIC OPERATIONS 4/14 Page 2 of 6 preventative maintenance by the Maintaining Agency. For any new mast arm installations after the date of this Agreement, if a Maintaining Agency requests a painted mast arm, the Maintaining Agency agrees to perform all required periodic and preventative naintenance. Any periodic maintenance performed on the mast arm structure by the Maintaining Agency needs Department approval prior to commencement of work unless under an emergency situation. Any and all work performed by the Maintaining Agency shall conform to the current Department Standard Specifications for Road and Bridge Construction. The Table below summarizes the roles of the Maintaining Agency and the Department with regard to preventative and periodic maintenance: Maintaining Agency Florida DOT Preventative maintenance of all mast arm structures Periodic maintenance of all mast arm structures (except for any new painted and existing painted structures with signed separate Agreement) Periodic maintenance of structures (for any new painted and existing painted structures with signed separate Agreement) Damage repair or replacement of structures with recoverable costs May compensate Maintaining Agency for damage repair or replacement of structures when costs are non-recoverable Replacement at end of life cycle of the structure 7. The Maintaining Agency may remove any component of the installed equipment for repair; however, it shall not make any permanent modifications and/or equipment replacements unless the equipment provided is capable of performing at minimum the same functions. The Department shall not make any modifications and/or equipment replacements without prior written notice to and consultation with the Maintaining Agency. 8. The Maintaining Agency shall implement and maintain the timing and phasing of the traffic signals in accordance with the Department's timing and phasing plans, specifications, special provisions, and the Department's Traffic Engineering Manual. The Maintaining Agency shall obtain prior written approval from the Department for any modification in phasing of signals and flash times (where applicable). Signal Systems timings (cycle length, split, offsets, sequence) are considered operational changes and may be changed by the Maintaining Agency to accommodate changing needs of traffic. The Maintaining Agency may make changes in the signal timing provided these changes are made under the direction of a qualified Professional Engineer registered in the State of Florida. The Maintaining Agency shall make available a copy of the timings to the Department upon request. The Department reserves e right to examine equipment, timing and phasing at any time and, after consultation with the Maintaining Agency, may specify "*.nodifications. If the Department specifies modification in timing and/or phasing, implementation of such modifications shall be coordinated with, or made by, the Maintaining Agency. 9. The Maintaining Agency shall note in the maintenance log any time/phasing changes and keep a copy of the timings and any approval documentation in a file. A copy of the log shall be provided to the Department upon request. Maintaining Agencies may provide this information electronically. 10. The Maintaining Agency and the Department will develop annually the Exhibit A which by this reference is made a part of this Agreement as though fully set forth herein. Exhibit A shall contain all Traffic Signals and Devices on the State Highway System, applicable to the jurisdiction of the Maintaining Entity, those that are maintained by the Maintaining Agency and those that are maintained but not included for compensation. No changes or modifications will be made to Exhibit A during the year for compensation. New Traffic Signals and Devices added by the Department during the fiscal year shall be maintained and operated by the Maintaining Agency upon Department final acceptance as stated in paragraph 1. The Maintaining Agency and the Department, preceding each fiscal year, shall develop and execute a new Exhibit A, which shall include all new Department Traffic Signals and Devices added during the previous fiscal year and delete those removed. The Maintaining Agency shall begin receiving compensation for new Department's Traffic Signals and Devices in the next fiscal year. In the event that no change has been made to the previous year's Exhibit A, a statement to this effect should be included. The annual compensation will be a lump sum payment detailed in Exhibit B. Future payments will be based on the information provided in Exhibit A, in accordance with the provisions as detailed in Exhibit B, attached and made a part hereof. a) Payment shall be made only after receipt and approval of service. b) Payment shall be made in accordance with Section 215.422, Florida Statutes. c) Bills for fees or other compensation for services or expenses shall be submitted in detail sufficient for a proper pre -audit and post -audit thereof. d) Record of costs incurred under terms of this Agreement shall be maintained and made available upon request to the Department at all times during the period of this Agreement and for three (3) years after final payment for the work pursuant to this Agreement is made. Copies of these documents and records shall be furnished to the Department upon request. Record of costs incurred include the Maintaining Agency's general accounting records, together with supporting documents and records of the Maintaining Agency and all subcontractors performing work, and all other records of the Maintaining Agency and subcontractors considered necessary by the Department for proper audit of costs. 11. Maintaining Agency providing goods and services to the Department should be aware of the following time frames. Upon receipt, the Department has five (5) working days to inspect and.approve the goods and services, unless the Agreement specifies otherwise. The Department has twenty (20) days to deliver a request for payment (voucher) to the Department of Financial Services. 56 ..r STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION TRAFFIC SIGNAL MAINTENANCE AND COMPENSATION AGREEMENT 750-010-22 TRAFFIC OPERATIONS 4/14 Page 3 of 6 The twenty (20) days are measured from the latter of the date the invoice is received or the goods or services are received, inspected -Ind approved. ',Now 12. If a payment is not available within forty (40) days, a separate interest penalty at a rate as established pursuant to Section 215.422, Florida Statutes, shall be due and payable, in additional to the invoice amount, to the Maintaining Agency. Interest penalties of less than one (1) dollar shall not be enforced unless the Maintaining Agency requests payment. Invoices returned to a Maintaining Agency because of Maintaining Agency preparation errors shall result in a delay in the payment. The invoice payment requirements do not start until a properly completed invoice is provided to the Department. 13. A Vendor Ombudsman has been established within the Department of Financial Services. The duties of this individual include acting as an advocate for contractors/vendors who may be experiencing problems in obtaining timely payment(s) from a state agency. The Vendor Ombudsman may be contacted at (850) 413-5516. 14. An entity or affiliate who has been placed on the discriminatory vendor list may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity. 15. A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, Florida Statutes, for CATEGORY TWO for a period of thirty-six (36) months from the date of being placed on the convicted vendor list. 16. The Department shall consider the employment by any contractor of unauthorized aliens a violation of Section 274A(e) of the Immigration and Nationality Act. If the contractor knowingly employs unauthorized aliens, such violation shall be cause for unilateral cancellation of this Agreement. 17. The State of Florida's performance and obligation to pay under this Agreement is contingent upon an annual appropriation by 'he Legislature. In the event this Agreement is in excess of $25,000 and has a term for a period of more than one year, the provisions Section 339.135(6)(a), Florida Statutes, are hereby incorporated: (a) The Department, during any fiscal year, shall not expend money, incur any liability, or enter into any contract which, by its terms, involves the expenditure of money in excess of the amounts budgeted as available for expenditure during such fiscal year. Any contract, verbal or written, made in violation of this subsection shall be null and void, and no money may be paid on such contract. The Department shall require a statement from the Comptroller of the Department that funds are available prior to entering into any such contract or other binding commitment of funds. Nothing herein contained shall prevent the making of contracts for periods exceeding one year, but any contract so made shall be executory only for the value of the services to be rendered or agreed to be paid for in succeeding fiscal years, and this paragraph shall be incorporated verbatim in all contracts of the Department which are for an amount in excess of $25,000 and which have a term for a period of more than one year. 18. The Maintaining Agency may be subject to inspections of Traffic Signals and Devices by the Department. Such findings will be shared with the Maintaining Agency and shall be the basis of all decisions regarding payment reduction, reworking, Agreement termination, or renewal. If at any time the Maintaining Agency has not performed the maintenance responsibility on the locations specified in the Exhibit A, the Department shall have the option of (a) notifying the Maintaining Agency of the deficiency with a requirement that it be corrected within a specified time, otherwise the Department shall deduct payment for any deficient Traffic Signal(s) and Device(s) maintenance not corrected at the end of such time, or (b) take whatever action is deemed appropriate by the Department. Any suspension or termination of funds does not relieve any obligation of the Maintaining Agency under the terms and conditions of this Agreement. 19. The Department intends to monitor the performance of the Maintaining Agency in the fulfillment of the agreement. The Maintaining Agency is required to submit an annual Report on April 1 of each year detailing the following: a. Detection device malfunctions shall be repaired or restored within sixty (60) days of discovery and such events shall be logged into the annual report. If repairs cannot be performed within 60 days, the agency shall document the reasons why. Discovery of such events shall be logged into the annual report. b. All traffic signals shall receive at least one (1) minor preventative maintenance inspection, preferably two inspections, within a twelve (12) month period. At a minimum, minor preventative maintenance inspection includes verification that all detection is working, the signal is cycling properly, the ventilation system is functioning and filters are clean. The inspection report should note the location, date of inspection and any items noted. 20. The Maintaining Agency may enter into agreements with other parties pertaining to Traffic Signals and Devices including, but not limited to, agreements relating to costs and expenses incurred in connection with the operation of traffic signals and signal systems 57 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION TRAFFIC SIGNAL MAINTENANCE AND COMPENSATION AGREEMENT 750-010-22 TRAFFIC OPERATIONS 4/14 Page 4 of 6 on the State Highway System, provided that such Agreements are consistent with the mutual covenants contained in this Agreement. The Maintaining Agency shall furnish a copy of such agreements to the Department. 21. This Agreement may not be assigned or transferred by the Maintaining Agency in whole or in part without consent of the Department. 22. The Maintaining Agency shall allow public access to all documents, papers, letters, or other material subject to provisions of Chapter 119, Florida Statutes, and made or received by the Maintaining Agency in conjunction with this Agreement. Failure by the Maintaining Agency to grant such public access shall be grounds for immediate unilateral cancellation of this Agreement by the Department. 23. This Agreement shall be govemed by and construed in accordance with the laws of the State of Florida. The invalidity or unenforceability of any portion of this Agreement shall not affect the remaining provisions and portions hereof. Any failure to enforce or election on the part of the Department to not enforce any provision of this Agreement shall not constitute a waiver of any rights of the Department to enforce its remedies hereunder or at law or in equity. 24. This Agreement shall remain in force during the life of the original installed equipment and/or the life of any replacement equipment installed with the mutual consent of the parties hereto. 25. Upon execution, this Agreement cancels and supersedes any and all prior Traffic Signal Maintenance Agreement(s) between the parties, except specific separate Agreements covering painted mast arm maintenance. 26. This Agreement contains all the terms and conditions agreed upon by the parties. IN WITNESS WHEREOF, the parties have caused these presents to be executed, the day and year first above written. STATE OF FLORIDA DEPARTMENT OF , Florida TRANSPORTATION By (Maintaining Agency) �.- (Authorized Signature) By: Print/Type Name: Print/Type Name: Title: Title: Attest: Attest: Reviewed: (Seal if Applicable) APPROVED AS TO FORM AND L /1 S4FFl( WtILIAM K DEBRA .L DEFUTY COUNT'DEPUTY COUNTY Al T CRNLY Attorney Date (Authorized Signature) Legal Review: 58 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION TRAFFIC SIGNAL. MAINENANCE AND COMPENSATION AGREEMENT 750-010-22 TRAFFIC OPERATIONS 4/14 Page 5 of 6 EXHIBIT A To Intersection Locations Agency Responsible for Periodic Maintenance (FDOT or Maintaining Agency) Compen- sation (Yes or No) Traffic Signal (TS) or Intersec- tion Control Beacon (ICB) Pedestrian Flashing Beacon (PFB) Emergency / Fire Dept. Signal (FDS) Speed Activated Warning Display (SAWD) Traffic Warning Beacon (TWB) FDOT FY Unit Rate (refer to Exhibit 8) % of State (Ex.25, 33, 50, 75 or 100) Total Amount (Unit Rate X Percent) 1 12 ST @ U51 FDOT YES TS 52,951.00 50% 51,475.50 2 15 PL @ US1 FDOT YES TS 52,951.00 50% 51,475.50 3 17 ST @ 6 AVE FDOT YES TS 52,951.00 50% $1,475.50 4 17 ST @ A1A FDOT YES TS 52,951.00 75% $2,213.25 5 17 ST @ IR BLVD FDOT YES TS 52,951.00 50% $1,475.50 6 17 ST @ US1 FDOT YES TS 52,951.00 75% $2,213.25 7 5R 60 /19 PL @ 14 AVE FDOT YES TS 52,951.00 50% 51,475.50 8 SR 60 /20 PL @ 10 AVE FDOT YES TS 52,951.00 50% $1,475.50 9 SR 60 /20 PL @ 11 AVE FDOT YES TS 52,951.00 50% $1,475.50 10 5R60/20PL@ COMMERCE AVE FDOT YES TS 52,951.00 50% $1,475.50 11 SR 60 /20 PL @ U51 FDOT YES TS 52,951.00 100% 52,951.00 12 SR 60 /20 PL @ U51 WB RED LIGHT WARNING IRC YES TWB 5148.00 100% $148.00 13 SR 60 /20 ST @ 10 AVE FDOT YES TS 52,951.00 50% $1,475.50 14 SR 60 /20 ST @ 14 AVE FDOT YES TS $2,951.00 50% $1,475.50 15 SR 60 /20 ST @ 6 AVE FDOT YES TS 52,951.00 50% 51,475.50 16 SR 60 /20 ST @ COMMERCE AVE FDOT YES TS 52,951.00 50% $1,475.50 17 SR60/20 ST@ COMMERCE AVE EB RED LIGHT WARNING IRC YES TWB 5148.00 100% $148.00 18 SR 60 /20 ST @ COMMERCE AVE EB WARNING RXR BEACON IRC YES TWB 5148.00 100% 5148.00 19 SR 60 /20 ST @ IR BLVD FDOT YES TS 52,951.00 50% $1,475.50 20 SR 60 /20 ST @ US1 FDOT YES TS 52,951.00 100% 52,951.00 21 21 ST @ IR BLVD FDOT YES TS 52,951.00 50% $1,475.50 22 23 ST @ US1 FDOT YES TS 52,951.00 50% $1,475.50 23 265T @ US1 FDOT YES TS 52,951.00 50% $1,475.50 24 32 ST @ US1 FDOT YES TS 52,951.00 50% $1,475.50 25 37 ST @ US1 FDOT YES TS 52,951.00 67% $1,977.17 26 38 LN @ US1 FDOT YES TS 52,951.00 50% 51,475.50 27 4 ST @ US1 FOOT YES TS 52,951.00 50% $1,475.50 28 41 ST @ US 1 FDOT YES TS 52,951.00 50% 51,475.50 29 45 ST @ US1 FDOT YES T5 $2,951.00 50% $1,475.50 30 53 ST @ US 1 FDOT YES TS 52,951.00 50% 51,475.50 31 8 ST @ US1 FDOT YES TS 52,951.00 50% $1,475.50 32 BAHIA MAR RD @ SR A1A FDOT YES TS 52,951.00 67% $1,977.17 33 BARBER @ US1 FDOT YES TS 52,951.00 50% $1,475.50 34 SR 60 /BARBER BRIDGE @ IR BLVD FDOT YES TS $2,951.00 67% $1,977.17 35 SR 60 /BARBER BRIDGE @ IR BLVD NB RED LIGHT WARNING IRC YES TWB 5148.00 100% 5148.00 36 SR 60 /BARBER BRIDGE QUE DETECTION WARNING IRC VES TWB 5148.00 100% $148.00 37 SR 60 /BEACHLAND @ SR A1A FDOT YES TS 52,951.00 75% $2,213.25 59 I certify that the above traffic signals will be maintained and operated in accordance with the requirements of the Traffic Signal Maintenance and Compensation Agreement For satisfactory completion of all services detailed in this Agreement for this time period, the Department will pay the Maintaining Agency a Total Lump Sum of $118,471.52. Maintaining Agency Date District Traffic Operations Engineer Date 60 Intersection locations Agency Responsible for Periodic Maintenance (FDOT or Maintaining Agency) Compen- sation (Yes or No) Traffic Signal (TS) or Intersec- tion Control Beacon (ICB) Pedestrian Flashing Beacon (PFB) Emergency / Fire Dept. Signal (FOS) Speed Activated Warning Display (SAWD) Traffic Warning Beacon (TWB) FDOT FY Unit Rate (refer to Exhibit B) % of State (Ex.25, 33, 50, 75 or 100) Total Amount (Unit Rate X Percent) 38 SR 60/BEACHLAND @ MOCKINGBIRD FDOT YES TS $2,951.00 SO% $1,475.50 39 5R 60 /BEACHLAND @ RIVER SIDE FDOT YES TS 52,951.00 50% $1,475.50 40 SR 60 /BEACHLAND ELEM IRC VES TWB 5148.00 100% 5148.00 41 CR510 @ A1A FDOT YES TS 52,951.00 75% $2,213.25 42 CR510 @ US1 FDOT YES TS 52,951.00 75% 52,213.25 43 CR512 @ 1-95 NB FDOT YES TS 52,951.00 50% $1,475.50 44 CR512 @ 1-95 SB FDOT YES TS 52,951.00 50% $1,475.50 45 CR512EB @ US1 FDOT YES TS 52,951.00 50% $1,475.50 46 CR512WB @ L151 FDOT YES TS 52,951.00 67% 51,977.17 47 FRED TUERK @SR A1A FDOT YES TS FDS 53,689.00 50% 51,844.50 48 HIGHLAND @ US1 FDOT YES TS 52,951.00 50% $1,475.50 49 JACKSON @ US1 FDOT YES TS 52,951.00 50% 51,475.50 50 JAYCEE PARK @ 5R A1A FDOT YES TS $2,951.00 100% 52,951.00 51 JAYCEE PARK @ SR A1A WARNING IRC YES PFB 5295.00 100% 5295.00 52 JOHNS ISLAND @ SR A1A FDOT YES TS 52,951.00 50% $1,475.50 53 MAIN @ US1 FDOT YES TS 52,951.00 50% $1,475.50 54 OSLO @ US1 FDOT YES TS 52,951.00 50% 51,475.50 55 ROSELAND @ US 1 FDOT YES TS 52,951.00 50% $1,475.50 56 ROUND ISLAND PARK @SR A1A FDOT YES TS 52,951.00 50% $1,475.50 57 ROYAL PALM @ IR BLVD FDOT YES TS 52,951.00 50% $1,475.50 58 ROYAL PALM @ IR BLVD SB RED LIGHT WARNING IRC YES TWB 5148.00 100% 5148.00 59 SCHUMANN @ US1 FDOT YES TS 52,951.00 50% 51,475.50 60 SEA OAKS & A1A FDOT YES TS $2,951.00 67% 51,977.17 61 SR 60 @ 53 Ave FDOT YES TS 52,951.00 50% $1,475.50 62 SR60 @ 20 AVE FDOT YES TS 52,951.00 50% $1,475.50 63 SR60 @ 27 AVE FDOT YES TS 52,951.00 75% $2,213.25 64 SR60 @ 43 AVE FDOT YES TS 52,951.00 50% 51,475.50 65 5860 @ 58 AVE FDOT YES TS 52,951.00 50% 51,475.50 66 SR60 @ 66 AVE FDOT YES TS 52,951.00 50% $1,475.50 67 SR60 @ 74 AVE FDOT YES TS 52,951.00 50% $1,475.50 68 SR60 @ 82 AVE FDOT YES TS 52,951.00 50% $1,475.50 69 SR60 @ 90 AVE FDOT YES TS 52,951.00 50% $1,475.50 70 SR60 @ 98 AVE FDOT YES TS 52,951.00 50% $1,475.50 71 SR60 @ 1-95 NB FDOT YES TS 52,951.00 100% 52,951.00 72 SR60 @ 1-95 SB FDOT YES TS 52,951.00 100% 52,951.00 73 5860 @ MALL FDOT YES TS 52,951.00 50% $1,475.50 74 5T ED @ 5R A1A FDOT YES TS 52,951.00 67% 51,977.17 75 ST ED SCHOOL BEACON/ SRA1A IRC YES TWB 5148.00 100% 5148.00 76 US 1 @ 10 AVE FDOT YES TS 52,951.00 50% $1,475.50 77 US1 @ 11 AVE FDOT YES TS 52,951.00 50% $1,475.50 78 VISTA @ US1 FDOT YES TS 52,951.00 50% $1,475.50 Total Lump Sum $118,471.52 I certify that the above traffic signals will be maintained and operated in accordance with the requirements of the Traffic Signal Maintenance and Compensation Agreement For satisfactory completion of all services detailed in this Agreement for this time period, the Department will pay the Maintaining Agency a Total Lump Sum of $118,471.52. Maintaining Agency Date District Traffic Operations Engineer Date 60 EXHIBIT B S1 ATE OF FLORIDA DEPARTMENT OF TRANSPORTATION TRAFFIC SIGNAL MAINTENANCE AND COMPENSATION AGREEMENT TRAFFIC SIGNAL MAINTENANCE AND COMPENSATION AGREEMENT 750-010-22 TRAFFIC OPERATIONS 4/14 Page 6 of 6 1.0 PURPOSE This exhibit defines the method and limits of compensation to be made to the Maintaining Agency for the services described in this Agreement and in Exhibit A and Method by which payments will be made. 2.0 COMPENSATION For the satisfactory completion of all services detailed in this Agreement and Exhibit A of this Agreement, the Department will pay the Maintaining Agency the Total Lump Sum in Exhibit A. The Maintaining Agency will receive one lump sum payment at the end of each fiscal year for satisfactory completion of service. Total Lump Sum Amount for each fiscal year is calculated by adding all of the individual intersection amounts. The individual intersection amounts are calculated by taking the FY Unit Rate times the percent of State Road Approaches to Total Approaches. Intersection Control Beacons are paid at 25% of the Unit Rate for full traffic signal. Pedestrian Flashing Beacon: includes school zone beacons, pedestrian crossing beacons and rectangular rapid flashing beacons (RRFB). School zones, crosswalks and warning sign locations shall be paid at a unit rate regardless of the number of individual beacons. Example 1: For a traffic signal intersection with 4 approaches with 2 approaches (50%) being state roads, the intersection amount for FY 10-11 will be: $2,622 x (2/4) = $1,311 Example 2: For an intersection control beacon with 3 approaches, with 2 approaches being state roads, the intersection amount for FY 11-12 will be $675 x (2/3) = $450 Example 3: For a location with a school zone flashing beacon and two speed activated waming displays, the intersection amount for FY 14-15 will be {($2951) + ($148"2)) = $591 Unit Rates per 100% State Intersections FY Speed Intersection Pedestrian Emergency Activated Traffic Traffic Control Flashing Fire/Dept. Warning Warning Signals Beacon Beacon Signal Displays Beacon (TS) (ICB) (PFB) (FDS) (SAWD) (TWB) (0.25*TS) (0.10*TS) (0.25*TS) (0.05"TS) (0.05*TS) 11-12 $2,701 $675 12-13 $2,782 $696 13-14 $2,866 $716 14-15 $2,951 $738 $295 $738 $148 $148 15-16 $3,040 $760 $304 $760 $152 $152 16-17 $3,131 $783 $313 $783 $157 $157 The Unit Rate for each fiscal year is 3% more than the Unit Rate for the previous fiscal year, unless otherwise specified in an amendment to this Agreement. 3.0 PAYMENT PROCESSING The Maintaining Agency shall invoice the Department yearly in a format acceptable to the Department. 61 RESOLUTION NO. 2014- A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, AUTHORIZING A JOINT PARTICIPATION AGREEMENT FOR TRAFFIC SIGNAL MAINTENANCE AND COMPENSATION WHEREAS, it is a policy of the State of Florida to construct and make improvements to the state transportation system in a cooperative partnership; and WHEREAS, such partnership shall be encouraged through the joint funding of projects that improve traffic flow and reduce congestion on the State Highway System; and WHEREAS, the Board of County Commissioners of Indian River County wishes to authorize the Chairman of the Commission to enter into a Joint Participation Agreement with the State of Florida Department of Transportation (FDOT) on behalf of the Commission. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA THAT: The Board of County Commissioners of Indian River County, Florida hereby authorizes the Chairman of the Commission to enter into a Joint Participation Agreement with the State of Florida Department of Transportation (FDOT) for: The FDOT shall fund the project cost, as detailed in Exhibits A and B of the Traffic Signal Maintenance and Compensation Agreement. The Board authorizes the County Traffic Engineer to annually prepare, update and submit Exhibit A to the FDOT for compensation. 2. The County shall maintain and operate the traffic signal system. If the project cost exceeds the amount shown in Exhibits A and B, the County shall pay the overage. 62 RESOLUTION NO. 2014 - The resolution was moved to adoption by Commissioner and the motion was seconded by Commissioner and, upon being put to a vote, the vote was as follows: Chairman, Peter D. O'Bryan Vice Chairman, Wesley S. Davis Commissioner Joseph E. Flescher Commissioner Timothy Zorc Commissioner Bob Solari The Chairman thereupon declared the resolution duly passed and adopted this day of , 2014. Attest: Jeffrey R. Smith BOARD OF COUNTY COMMISSIONERS Clerk of Court and Comptroller INDIAN RIVER COUNTY, FLORIDA By: Deputy Clerk APPRO\/E: t` AN Vr', B 1' . UEBRAM. UE` :i!Y COUNTY ATTORNEY By: Peter D. O'Bryan Chairman 63 INDIAN RIVER COUNTY, FLORIDA MEMORANDUM ('ONtil:\I' TO: Joseph A. Baird, County Administrator THROUGH: Christopher R. Mora, P.E., Public Works Director010V`-' AND Christopher J. Kafer, Jr., P.E., County Engine FROM: Michael D. Nixon, P.E., Roadway Production Manager SUBJECT: F.D.O.T. Small County Outreach Program (SCOP) Agreement Amendment No. 1 and Resolution Authorizing the Chairman's Signature for Construction (Resurfacing) and Construction Engineering Inspection (CEI) Services of Old Dixie Highway from IRFWCD North Relief Canal to 71St Street - IRC Project No. 1137 FM 429566-1-58-01 DATE: May 16, 2014 DESCRIPTION AND CONDITIONS On September 10, 2013, the Board of County Commissioners approved a Small County Outreach Program (SCOP) Agreement for construction (resurfacing) Old Dixie Highway from Indian River Farms Water Control District (IRFWCD) North Relief Canal to 71' Street with the Florida Department of Transportation (FDOT) for an estimated project total of $1,900,000.00. This is a 75% FDOT / 25% Indian River County shared cost, making the FDOT total $1,425,000.00 and the Indian River County total $475,000.00 and includes reimbursement for construction engineering inspection (CEI) services. The SCOP Agreement was executed by the FDOT on September 30, 2013. A twelve -foot wide left turn lane is being added to the scope of work that will service the North County Charter School which is located north of 65th Street. The left turn lane will be constructed concurrently with the resurfacing of Old Dixie Highway and will be funded by a Developer's Agreement between Indian River County and North County Charter School in the amount of $48,927.00. It was determined that the deliverables listed on the SCOP Agreement with the FDOT must be updated to include this additional work and the FDOT has requested Amendment No. 1 to the original agreement be approved by the Board of County Commissioners. FUNDING Funding for Indian River County's cost share in the amount of $475,000.00 is budgeted and available in Account Number 10921441-053360-12008 Secondary Roads/FDOT SCOP Grant/Old Dixie Highway N. Relief Canal to 715t Street. F:\Public Works\ENGINEERING DIVISION PROJECTS \1137 -Old Dixie Hwy Resurfacing IRF North Relief Canal to 71st St\Admim\agenda items\BCC FDOT SCOP Agreement Amend No. 1 06-03-2014.doc Page Two BCC Agenda Item from Michael D. Nixon, P.E., Roadway Production Manager For June 3, 2014 BCC Agenda Funding in the amount of $48,927.00 for the North County Charter School's left turn lane will be from the Developer's Agreement between Indian River County and North County Charter School, Inc. dated July 16, 2013. RECOMMENDATION Staff recommends the Board of County Commissioners approve the attached Small County Outreach Program (SCOP) Amendment No. 1 and Resolution and authorize the chairman to execute the same. ATTACHMENTS 1. Authorizing Resolution 2. F.D.O.T. Small County Outreach Program (SCOP) Agreement Amendment No. 1 for FM 429566-1-58-01 DISTRIBUTION 1. Terry Cook, Road & Bridge Superintendent APPROVED AGENDA ITEM Indian River County Approv d Date Administration "z' ;•?9//7 Budget )` 2�114 Legal Public Works S ?7' /'j Engineering 5---/e/-// F:\Public Works\ENGINEERING DIVISION PROJECTS\I 137-01d Dixie Hwy Resurfacing IRF North Relief Canal to 71st St\P.dmim\agenda items\BCC FDOT SCOP Agreement Amend No. 1 06-03-2014.doc RESOLUTION NO. 2014— RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, WITH THE FLORIDA DEPARTMENT OF TRANSPORTATION AUTHORIZING THE CHAIRMAN'S EXECUTION OF AMENDMENT NO. 1 TO THE SMALL COUNTY OUTREACH PROGRAM (SCOP) AGREEMENT FM NO. 429566-1-58-01 FOR CONSTRUCTION (RESURFACING) AND CONSTRUCTION ENGINEERING INSPECTION (CEI) SERVICES OF OLD DIXIE HIGHWAY FROM INDIAN RIVER FARMS WATER CONTROL DISTRICT (IRFWCD) NORTH RELIEF CANAL TO 715T STREET. WHEREAS, the resurfacing of Old Dixie Highway from Indian River Farms Water Control District North Relief Canal to 71st Street is an Indian River County priority project; and WHEREAS, the State of Florida, Department of Transportation and Indian River County have entered into a Small County Outreach Program Agreement to provide funding to the County in the amount of $1,900,000.00 on September 30, 2013. WHEREAS, the State of Florida, Department of Transportation has requested Indian River County execute and deliver to the State of Florida, Department of Transportation, this AMENDMENT NO. 1 for revised Scope (Exhibit A of the Agreement) and for updated Deliverables (Exhibit B of the Agreement). WHEREAS, the Indian River County Board of County Commissioners is responsible for paying 25 percent of the cost of the project costs as its portion of the required local match. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, that the Chairman of the Board is hereby authorized to make, execute, and deliver to the State of Florida, Department of Transportation, Amendment No. 1 to Small County Outreach Program Agreement for the aforementioned project. The foregoing resolution was offered by Commissioner who moved its adoption. The motion was seconded by Commissioner and, upon being put to a vote, the vote was as follows: Chairman Peter D. O'Bryan Vice -Chairman Wesley S. Davis Commissioner Joseph E. Flescher Commissioner Bob Solari Commissioner Tim Zorc F:\Public Works\ENGINEERING DIVISION PROJECTS \1137-01d Dixie Hwy Resurfacing IRF North Relief Canal to 71st St\Admim\agenda items\Resolution SCOP Agreement Amendment No. 1, 5-20-14.doc RESOLUTION NO. 2014 - The Chairman thereupon declared the resolution passed and adopted this day of , 2014. Attest: Jeffrey R. Smith, Clerk of Court and Comptroller �.. By: Deputy Clerk Approved as to form and le :.I sufficiency: BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA By Peter D. O'Bryan, Chairman Dylan Reingold, County Attorney F:\Public Worlcc\ENGINEERING DIVISION PROJECTS\1137-0Id Dixie Hwy Resurfacing IRF North Relief Canal to 71st St\Admim\agenda items\Resolution SCOP Agreement Amendment No. I, 5-20-14.doc DUNS No.: CSFA No.: 80-939-7102 55.009 Contract No.: AR -620 FM No: 429566-1-58-01 Vendor No: VF 596-000-679 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION AND INDIAN RIVER COUNTY SMALL COUNTY OUTREACH PROGRAM AGREEMENT AMENDMENT NUMBER ONE THIS Amendment, made and entered into this day of 20 by and between the State of Florida Department of Transportation, an agency of the State of Florida, hereinafter called the DEPARTMENT, and Indian River County, 1801 27th Street, Building A, Vero Beach, Florida 32960, hereinafter called the COUNTY. WITNESSETH WHEREAS, on September 30, 2013 the parties entered into a Small County Outreach Program Agreement, hereinafter referred to as the Agreement, wherein the COUNTY agreed to provide certain improvements in connection with Financial Management (FM) No. 429566-1-58-01 for Construction (resurfacing) and Construction Engineering Inspection (CEI) services of Old Dixie Highway from Indian River Farms North Relief Canal to 71' Street and hereinafter referred to as the Project; and WHEREAS, the parties hereto desire to amend the Agreement; and WHEREAS, the parties hereto mutually agree that this Amendment is in their best interest; NOW, THEREFORE, in consideration of the mutual covenants, promises and representations herein, the parties agree to amend that certain Small County Outreach Program Agreement dated September 30, 2013 as follows: 1. The recitals set forth above are true and correct and are deemed incorporated herein. 2. Paragraph 2 of the Agreement is hereby amended as follows: The COUNTY shall furnish the services with which to construct the Project. Said Project consists of: Construction (resurfacing) and CEI services, as described in Exhibit A, Scope of Services attached hereto and made part hereof. The COUNTY is required to fulfill all of its obligations as set forth in the Agreement and to commence construction of the Project within six (6) months of the execution of this Amendment by both parties. 3. Paragraph 3A of the Agreement is amended as follow: Except as otherwise set forth herein, this AGREEMENT shall continue in effect and be binding to both the COUNTY and the DEPARTMENT until the Project is completed as evidenced Page 1 of 3 68 by the written acceptance of the DEPARTMENT or June 30, 2016, whichever occurs first, or if terminated earlier in accordance with Paragraph 7. 4. The County is adding scope of work to the Project, at their sole cost and expense. The following scope of work is added to Exhibit A, of the Agreement, as follows: A 12 -foot wide left turn lane will be constructed during the Project that will service the North County Charter Elementary School located north of 65th Street. All other terms set forth in Exhibit A of the Agreement are still in force and effect. 5. The following deliverable is added to Exhibit B of the Agreement. Said deliverable was inadvertently omitted and is an allowable cost from the date of the Agreement. Item No. Description Quantity Unit 120-2 BORROW EXCAVATION (MILLINGS) 1500 CY The quantities and units in Exhibit B of the Agreement, for the deliverables below, were shown incorrectly. The correct quantities and units are as follows: uanti Unit 11.G1111v V. 110-1-1 """"---r --"-- CLEARING AND GRUBBING - 4.2 AC 120-1 GRADING, EXCAVATION, AND EMBANKMENT 10,000 SY 160-4 TYPE B STABILIZATION 12" SHOULDER (LBR-40) 8655 SY 327-70-1 MILLING EXISTING ASPHALT (1-1/2" DEPTH) 758 SY 334-1-13 SUPERPAVE ASPHALTIC CONCRETE (TRAFFIC C) (SP -12.5) (1.5") 40085 SY 334-1-13A SUPERPAVE ASPHALTIC CONCRETE (TRAFFIC C) (SP -9.5) (1.5") 41049 SY 425-1-521 TYPE "C" DITCH BOTTOM INLET (<10') 1 EA 570-1-2 PERFORMANCE TURF — SOD (BAHIA) (INCLUDES: TOP SOIL, FERTILIZER, AND WATERING) 11,000 SY 711-11-141 SKIP TRAFFIC STRIP (6" WHITE 6'-10') THERMOPLASTIC 895 LF 711-11-221 SOLID TRAFFIC STRIPE (SINGLE 6" YELLOW) 1975 LF 711-11-221A SOLID TRAFFIC STRIPE (DOUBLE 6" YELLOW) THERMOPLASTIC 1542 LF All other Deliverables and terms set forth in Exhibit B of the Agreement are still in force and effect. Page 2 of 3 69 All provisions, covenants, terms and conditions of the Agreement between the parties theretofore entered into on September 30, 2013, respectively, as originally set forth therein, which are not hereby expressly amended or modified and not in conflict with the terms hereof, are hereby ratified and confirmed and shall remain the same and be unaffected by these presents. IN WITNESS WHEREOF, this AMENDMENT is executed by the parties below for the purposes specified herein. Authorization has been given to enter into and execute this Amendment by Resolution No. , hereto attached. INDIAN RIVER COUNTY, FLORIDA ATTEST: (SEAL) Clerk of Court BY: Peter D. O' Bryan Chairman, Board of County Commissioners Approved as to Form and Correctness: County Attorney STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION ATTEST: (SEAL) BY: EXECUTIVE SECRETARY DIRECTOR OF TRANSPORTATION DEVELOPMENT - DISTRICT FOUR APPROVED: LEGAL REVIEW: BY: BY: DISTRICT PROGRAM MGMT. ENGINEER OFFICE OF THE GENERAL COUNSEL Page 3 of 3 70 ..011111•INNIIIMMOMIIMM.M..•0•111111•N•MI INDIAN RIVER COUNTY, FLORIDA MEMORANDUM CON SENT TO: Joseph A. Baird, County Administrator THROUGH: Christopher R. Mora, P.E., Public Works Director FROM: Christopher J. Kafer, Jr., P.E., County Engine SUBJECT: F.D.O.T. Small County Outreach Program (SCOP) Amendment No. 1 to Agreement and Resolution Authorizing the Chairman's Signature for Construction (Resurfacing) and Construction Engineering Inspection (CEI) Services of Indian River Boulevard from SR-5/US1 to SR-656/17th Street, IRC Project No. 1302 FM No. 433067-1-58-01 DATE: May 27, 2014 DESCRIPTION AND CONDITIONS On August 20, 2013, the Board of County Commissioners approved a Small County Outreach Program (SCOP) Agreement for the resurfacing of the northbound and southbound lanes of Indian River Boulevard from SR-5/US1 to SR-656/17th Street with the Florida Department of Transportation (FDOT) for an estimated project total of $1,085,300.00. This is a 75% FDOT / 25% Indian River County shared cost, making the FDOT total $813,975.00 and the Indian River County total $271,325.00 and includes reimbursement for construction engineering inspection (CEI) services. The SCOP Agreement was executed by the FDOT on September 12, 2013. It was determined that the deliverables listed on the SCOP Agreement with the FDOT did not include bridge deck expansion joints and the FDOT has requested Amendment No. 1 to the original agreement be approved by the Board of County Commissioners to include this item as an allowable cost for the project. FUNDING Funding for Indian River County's cost share in the amount of $271,325.00 is budgeted and available in Account Number 10921441-053360-13815 Secondary Roads/FDOT SCOP Grant/Indian River Boulevard Resurfacing US 1 to 17th Street. F:\Public Works\ENGINEERING DIVISION PROJECTS \1302-1R Blvd Resurfacing (SCOP) USI to 17th St\Admim\agenda items\BCC FDOT SCOP Agreement Amend No. 1 06-03-2014.doc 71 Page Two BCC Agenda Item from Christopher J. Kafer, Jr., P.E., County Engineer For June 3, 2014 BCC Agenda RECOMMENDATION Staff recommends the Board of County Commissioners approve the attached Small County Outreach Program (SCOP) Amendment No. 1 and Resolution and authorize the chairman to execute the same. ATTACHMENTS 1. Authorizing Resolution 2. F.D.O.T. Small County Outreach Program (SCOP) Agreement Amendment No. 1 for FM 433067-1-58-01 DISTRIBUTION 1. Terry Cook, Road & Bridge Superintendent APPROVED AGENDA ITEM FOR lune 3, 20 BY 4thui Indian River County Approy d Date Administration �/� `/P Budget (I It 5 2.4 ( 4 r A reLegal Public Works C J 2 7-* I ii Engineering 5---2 7 - / 7 F:\Public Works\ENGINEERING DIVISION PROJECTS \1302-1R Blvd Resurfacing (SCOP) USI to 17th St\Admim\agenda items\BCC FDOT SCOP Agreement Amend No. 1 06-03-2014.doc 72 RESOLUTION NO. 2014 - RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, WITH THE FLORIDA DEPARTMENT OF TRANSPORTATION AUTHORIZING THE CHAIRMAN'S EXECUTION OF AMENDMENT NO. 1 TO THE SMALL COUNTY OUTREACH PROGRAM (SCOP) AGREEMENT FM NO. 433067-1-58-01 FOR CONSTRUCTION (RESURFACING) AND CONSTRUCTION ENGINEERING INSPECTION (CEI) SERVICES OF INDIAN RIVER BOULEVARD FROM SR-5/US 1 TO SR -656/17T" STREET. WHEREAS, the resurfacing of Indian River Boulevard from SR-5/US1 to SR-656/17th Street is an Indian River County priority project; and WHEREAS, the State of Florida, Department of Transportation and Indian River County have entered into a Small County Outreach Program Agreement to provide funding to the County for the project amount of $1,085,300.00 on September 12, 2013. WHEREAS, the State of Florida, Department of Transportation has requested Indian River County execute and deliver to the State of Florida, Department of Transportation, this AMENDMENT NO. 1 for revised Scope (Exhibit A of the Agreement) and for updated Deliverables (Exhibit B of the Agreement). WHEREAS, the Indian River County Board of County Commissioners is responsible for paying 25 percent of the cost of the project costs as its portion of the required local match. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, that the Chairman of the Board is hereby authorized to make, execute, and deliver to the State of Florida, Department of Transportation, Amendment No. 1 to Small County Outreach Program Agreement for the aforementioned project. The foregoing resolution was offered by Commissioner who moved its adoption. The motion was seconded by Commissioner and, upon being put to a vote, the vote was as follows: Chairman Peter D. O'Bryan Vice -Chairman Wesley S. Davis Commissioner Joseph E. Flescher Commissioner Bob Solari Commissioner Tim Zorc F:\Public Works\ENGINEERING DIVISION PROJECTS\1302-IR Blvd Resurfacing (SCOP) USI to 17th St\Admim\agenda items\Resolution SCOP Agreement Amendment No. 1, 06-03-2014.doc RESOLUTION NO. 2014 - The Chairman thereupon declared the resolution passed and adopted this day of , 2014. Attest: Jeffrey R. Smith, Clerk of Court and Comptroller By: Deputy Clerk Approved as tQ/form and legal, sufficiency: Qylan Reingold, County Attorney BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA By Peter D. O'Bryan, Chairman F:\Public Works\ENGINEERING DIVISION PROJECTS\1302-IR Blvd Resurfacing (SCOP) USI to 17th St\Admim\agenda items\Resolution SCOP Agreement Amendment No. 1, 06-03-2014.doc DUNS No.: CSFA No.: 80-939-7102 55.009 Contract No.: AR -548 FM No: 433067-1-58-01 Vendor No: VF 596-000-679 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION AND INDIAN RIVER COUNTY SMALL COUNTY OUTREACH PROGRAM AGREEMENT AMENDMENT NUMBER ONE THIS Amendment, made and entered into this day of , 20 , by and between the State of Florida Department of Transportation, an agency of the State of Florida, hereinafter called the DEPARTMENT, and Indian River County, 1801 27th Street, Building A, Vero Beach, Florida 32960, hereinafter called the COUNTY. W ITNES SETH WHEREAS, on September 12, 2013 the parties entered into a Small County Outreach Program Agreement, hereinafter referred to as the Agreement, wherein the COUNTY agreed to provide certain improvements in connection with Financial Management (FM) No. 433067-1-58-01 for Construction (resurfacing) and Construction Engineering Inspection (CEI) services of Indian River Boulevard from SR-5/US-1 to SR-656/17th Street and hereinafter referred to as the Project; and WHEREAS, the parties hereto desire to amend the Agreement; and WHEREAS, the parties hereto mutually agree that this Amendment is in their best interest; NOW, THEREFORE, in consideration of the mutual covenants, promises and representations herein, the parties agree to amend that certain Small County Outreach Program Agreement dated September 12, 2013 as follows: 1. The recitals set forth above are true and correct and are deemed incorporated herein. 2. The following deliverable is added to Exhibit B of the Agreement. Said deliverable was inadvertently omitted and is an allowable cost from the date of the Agreement. Description Quantity Unit BRIDGE DECK EXPANSION JOINTS (POURED JOINT WITH BACKER ROD) 1500 CY All other Deliverables and terms set forth in Exhibit B of the Agreement are still in force and effect. Page 1 of 2 75 All provisions, covenants, terms and conditions of the Agreement between the parties theretofore entered into on September 12, 2013, respectively, as originally set forth therein, which are not hereby expressly amended or modified and not in conflict with the terms hereof, are hereby ratified and confirmed and shall remain the same and be unaffected by these presents. IN WITNESS WHEREOF, this AMENDMENT is executed by the parties below for the purposes specified herein. Authorization has been given to enter into and execute this Amendment by Resolution No. , hereto attached. INDIAN RIVER COUNTY, FLORIDA ATTEST: (SEAL) Clerk of Court Approved as to Form and Correctness: I County Attorney By: Peter D. O'Bryan Chairman, Board of County Commissioners STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION ATTEST: (SEAL) BY: EXECUTIVE SECRETARY DIRECTOR OF TRANSPORTATION DEVELOPMENT - DISTRICT FOUR APPROVED: LEGAL REVIEW: BY: BY: DISTRICT PROGRAM MGMT. ENGINEER OFFICE OF THE GENERAL COUNSEL Page 2 of 2 76 CONSENT INDIAN RIVER COUNTY, FLORIDA MEMORANDUM TO: Joseph A. Baird, County Administrator THROUGH: Christopher R. Mora, P.E., Public Works Director FROM: Christopher J. Kafer, Jr., P.E., County Engine SUBJECT: Cy" Aviation Boulevard/20th Avenue Intersection Improvements Kimley-Horn and Associates, Inc. - Work Order No. 8 IRC No. 1422 DATE: May 19, 2014 DESCRIPTION AND CONDITIONS The Board of County Commissioners approved a Joint Participation Agreement (JPA) with the Florida Department of Transportation (FDOT) on November 9, 2004 for intermodal funding for widening and access improvements to Aviation Boulevard (26th Street) for a total project cost of $3,200,000.00 (this grant requires a 50% local match). Kimley-Horn & Associates were chosen to design and permit the project. On May 17, 2011, a Supplemental JPA Agreement was approved by the Board to increase the scope of the project with the addition of 43rd Avenue, increasing the total project cost to $8,001,544.00 ($4,000,772.00 County portion) for design, permitting and construction. The design of Aviation Boulevard 4-laning (43rd Avenue to US1) and the design of 43rd Avenue 4-laning (SR60 to Aviation Boulevard) has been completed. There is approximately $3,383,262.00 remaining for this project. Although the 4-laning of Aviation Boulevard is not currently scheduled for construction, there are intersection, pedestrian and intermodal improvements that can be done in the interim. Work Order No. 8 with Kimley-Horn & Associates, Inc. is to design a westbound left turn lane and signal at Aviation Boulevard/20th Avenue intersection. This will also include drainage design, permitting and signalization for a lump sum amount of $38,675.00. Construction of the Aviation Boulevard/20th Avenue intersection improvements is estimated to cost $400,000.00. FUNDING Funding for 50% of the $38,675.00 will be available from the FDOT JPA and the 50% match ($19,337.50) will come from Traffic Impact Fees, District 2 Account No. 10215241 -066510 -05031- 26th Street/Aviation Boulevard (US1 to 43rd Avenue) after a budget amendment is approved by the Board. F:APublic Works\ENGINEERING DIVISION PROJECTS\1422 Aviation Blvd -20th Avenue Intersection Improvements\Admim\agenda items\1422 BCC Agenda Memo WO 8 Kimley Horn 06-03-2014.doc ..molow...,ww.mo...,..............ii•MMONYMIIMEMIENIft PAGE TWO Christopher J. Kafer, Jr., P.E., County Engineer For June 3, 2014 BCC Agenda Item RECOMMENDATION Staff recommends approval of the attached Work Order No. 8 authorizing the above mentioned project and requests the Board of County Commissioners to authorize the Chairman to execute the attached Work Order No. 8 on their behalf. ATTACHMENTS Work Order No. 8 with Kimley-Horn & Associates, Inc. DISTRIBUTION 1. Kimley-Horn and Associates, Inc. APPROVED AGENDA ITEM FOR: June 3, 2014 By: Indian River County proved Ara Date Administration /4 <7;•?9!% Budget 5/21//4 Legal f t •I'� IA/ - /21 `1 - S � � Public Works Engineering (5-;i1 7 -e7 r F:APublic Works\ENGINEERING DIVISION PROJECTS\1422 Aviation Blvd -20th Avenue Intersection Improvements\Admim\agenda items\1422 BCC Agenda Menlo WO 8 Kimley Horn 06-03-2014.doc INDIAN RIVER COUNTY CONTINUING CONTRACT AGREEMENT FOR PROFESSIONAL SERVICES WORK ORDER NO. 8 TO THE CONTINUING CONTRACT AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN KIMLEY-HORN AND ASSOCIATES, INC. AND INDIAN RIVER COUNTY, FLORIDA. This is an amendment to the existing Continuing Contract Agreement (AGREEMENT) dated November 15th, 2011 between Kimley-Horn and Associates, Inc. (ENGINEER) and Indian River County (COUNTY). This work order addresses changes in "Scope of Services" and "Compensation" of the AGREEMENT. Work Order Description This Work Order includes the following: "SCOPE OF SERVICES" is being modified to incorporate the following: Aviation Boulevard/ 20th Avenue Intersection The COUNTY desires to construct a westbound left turn lane at the Aviation Boulevard/ 20th Avenue intersection. In addition, the COUNTY desires to signalize the intersection. The signalization improvements shall be constructed to be compatible with the planned ultimate widening and approved plans associated with the Aviation Boulevard Widening Project. A. Roadway Plans: The final design plans will be prepared in accordance with the Indian River County and Florida Department of Transportation (FDOT) standards to provide all elements necessary to accommodate the scope of work. This effort will include at a minimum; Key Sheet, Typical Section Sheet, General Notes Sheet, Plan and Profile Sheets, Cross Section Sheets, Signalization Plan Sheets, Erosion Control Sheets, Opinion of Probable Construction Cost and other detail sheets as necessary to produce the construction bid plans. The design will incorporate the following: 1. Roadway plan and profile sheets depicting the roadway improvements. 2. Signing and Pavement Marking plans shall include: Preparation of the plan layout. All plans are to be prepared in accordance with the latest design standards and practices identified by the Federal Highway Administration (MUTCD), COUNTY, FDOT Standard Specifications, 11Page 79 Work Order No. 8 - Aviation Boulevard/ 206 Avenue Intersection Project Indian River County Indexes, and shall be accurate, legible, complete in design and drawn at the same scale as the Roadway Plans, furnished in reproducible form. 3. Utility adjustment sheets are not included in this scope of services and will be negotiated, if required, as a separate agreement at the completion of the design phase. 4. Plans will be produced in English units at a 1"=40' scale on 11" x 17" sheets. The plans will be prepared based upon English units. The design will be conducted in MicroStation and Geopak. Final Design files will be provided to the COUNTY in autoCAD format. B. Drainage Design and Permitting: 1. Perform drainage investigations and analysis necessary to prepare a design which will drain the project in accordance with the COUNTY and St. Johns River Water Management District (SJRWMD) criteria. 2. A Stormwater Pollution Prevention Plan (SW3P) will be developed in conjunction with this project. The site specific SW3P is a requirement of both the EPA National Pollutant Discharge Elimination System (NPDES) General Permit for Stormwater Discharges from Construction Activities, and the FDEP Generic Permit for Stormwater Discharges from Construction Activities. 3. All permit fees will be paid directly by the Client and are not included in the lump sum fees. C. Signalization Plans: The ENGINEER will modify the previously approved mast -arm traffic signalization plans at the subject intersection to accommodate the proposed roadway improvements identified within this scope of work. It is understood that the proposed mast -arm signalization improvements will need to consider the ultimate Aviation Boulevard Widening Project. Page 2 of 4 80 Work Order No. 8 - Aviation Boulevard/ 206 Avenue Intersection Project Indian River County "COMPENSATION" is being modified to incorporate the following: The COUNTY agrees to pay and the ENGINEER agrees to accept for services rendered pursuant to this Agreement fees inclusive of expenses in accordance with the following: A. Professional Services Fee The basic compensation mutually agreed upon by the ENGINEER and the COUNTY is as follows: Lump Sum Components Task Labor Fee Roadway Plans $29,325 Drainage Design and Permitting $4,090 Signalization Plans $5,260 (THE REMAINDER OF THIS PAGE IS INTENTIONALLY BLANK) Page 3 of 4 81 Work Order No. 8 - Aviation Boulevard/ 20th Avenue Intersection Project Indian River County The AGREEMENT is hereby amended as specifically set forth here in. All other sections of the AGREEMENT shall remain in full force and effect and are incorporated herein. This Work Order No. 8 to the AGREEMENT regardless of where executed, shall be governed by and construed by the laws of the State of Florida. In witness whereof the parties have executed this Amendment this day of , 2014. KIMLEY-HORN AND ASSOCIATES, INC. 445 24t ST '!i • £200 VERO : "' H, F ►3 ' / 32960 By: Attest: f Attes INDIAN RIVER COUNTY, FLORIDA Board of County Commissioners By: Peter D. O'Bryan, Chairman Board of County Commissioners Attest: Jeffrey R. Smith, Clerk of the Circuit Court & Comptroller J� eph A. aird, County Administrator Appro jird as to Form andI, al Sufficiency: 041,4_0; Dylan Reingold, County Attorney Accepted: Page 4 of 4 82 mair CONSENT AGENDA INDIAN RIVER COUNTY, FLORIDA PUBLIC WORKS DEPARTMENT - TRAFFIC ENGINEERING DIVISION INTER -OFFICE MEMORANDUM TO: Joseph A. Baird, County Administrator THROUGH: Christopher R. Mora, P.E.0"."-• Public Works Director FROM: Maya J. Miller Staff Assistant III SUBJECT: Traffic Conflict Monitor Tester: Board Approval For Trade-in and Purchase Of One (1) Conflict Monitor Tester DATE: May 23, 2014 DESCRIPTION AND CONDITIONS In accordance with County Capital Asset Policies and Procedures, the Traffic Engineering Division seeks Board approval and authorization to trade-in one (1) traffic conflict monitor tester and purchase one (1) traffic conflict monitor tester. The conflict monitor tester can no longer be calibrated; upgrades are no longer available for the model currently used and it has minimal salvage value. The conflict monitor tester is needed to maintain the County's Traffic signal maintenance and required monitor testing for signalized intersections. The cost of the replacement conflict monitor tester is $11,517.00 and the trade-in value of the old conflict monitor tester is $1,200.00, resulting in a net purchase price of $10,317.00. FUNDING Funding for the purchase will come from Transportation/Traffic Engineering/Traffic Signals - acct # 11124541-066440. ATTACHMENTS Office of Management & Budget Approved Disposal of Excess Property Memorandum F:\TRAFFIC\MAYA\BCC AGENDA ITEMS - RESOLUTIONS\AGENDA ITEMS \TRADE-IN TRAFFIC CONFLICT MONITOR TESTER MAY 2014.DOC 83 Page 2 Consent Agenda Item For June 3, 2014 BCC Meeting Traffic Conflict Monitor Tester Trade -In and Replacement May 23, 2014 RECOMMENDATIONS Staff recommends that the Board approve the transaction and authorize staff to trade-in one (1) traffic conflict monitor tester and purchase one (1) new traffic conflict monitor tester. APPROVED AGENDA ITEM FOR: June 3, 2014 BY ce):,.,1:/i f Indian River County A ..roved Date/ Administration 01, � �l Budget Aii *14 Legal----'25"/If ��{�� v , J -2.17/ Risk-Management Public Works 3/46 Traffic Engineering 3 23.14 F:\TRAFFIC\MAYA\BCC AGENDA ITEMS - RESOLUTIONS\AGENDA ITEMS\TRADE-IN TRAFFIC CONFLICT MONITOR TESTER MAY 2014.DOC 84 INDIAN RIVER COUNTY INTER -OFFICE MEMORANDUM `wow CO: DATE: SUBJECT: FROM: Raeanne Cone, Fixed Assets Management Disposal of Excess Property Check One: Surplus Transfer Trade -lift x Non -Capital Missing/Stolen Asset Number: 21094 Fleet Number: Asset Description: ATSI based monitor tester Ca f li ct- mon br tesftr Serial Number: 2501-0190 Do you have possession of the asset? Yes x No If Lost/Missing has a police report been filed? Yes No x If Yes, Please attach a copy of the police report. If No, state reason: Is the item functional? Yes x No Description of problems with item: Reason why item is excess: this item can not be calibrated anymore by ATSI Does OMB need to review the transfer? Yes No x (maintenance impact) Department transferred to: Contact Person: Ms. Maya Miller Telephone Number: 226-1637 (The above contact information will aid Purchasing and Facilities Management in the process of equipment removal from departments) If asset will be replaced, please answer the following: Requisition or Purchase Order Num der for r -placement: Date Replacement Received Date *Oar'Approval 3 .2 $ Approval Approval OMB Director / Assistant Director Date Controller Date Manag Approved for: Disposition Recorded: Additional Comments: rplus Transfer Trade -In 1 Replacement Date Date Fixed Assets Department Date It is the disposing department's responsibility to keep the item until Facilities Management can pick it up. DO NOT REMOVE PROPERTY FROM YOUR LOCATION WITHOUT PROPER AUTHORIZATION FOR DISPOSAL This form to be used for all property with or without an asset number assigned. Please attach a copy of this form securely to the item being disposed of. All other forms for transfer/disposal of property now obsolete. Revised: January 2010 85 CONSENT AGENDA INDIAN RIVER COUNTY, FLORIDA PUBLIC WORKS DEPARTMENT - TRAFFIC ENGINEERING DIVISION INTER -OFFICE MEMORANDUM TO: Joseph A. Baird, County Administrator THROUGH , iJ hristopher R. Mora, P.E. Public Works Director FROM: Maya J. Miller Staff Assistant III SUBJECT: Traffic Inductive Loop Tester: Board Approval for Trade-in and Purchase of One (1) Bus Interface Unit Tester DATE: May 23, 2014 DESCRIPTION AND CONDITIONS In accordance with County Capital Asset Policies and Procedures, the Traffic Engineering Division seeks Board approval and authorization to trade-in one (1) traffic inductive loop tester. In the FY 2013/2014 Budget, the Board approved the purchase of a bus interface unit tester to replace the inductive loop tester. The inductive loop tester can no longer be used due to video detection has replaced the inductive loop system and has minimal salvage value. The bus interface unit tester has been purchased and is needed for maintenance and testing the County's Traffic video detection for signalized intersections. The cost of the replacement bus interface unit tester is $5,488.00 and the trade-in value of the old inductive loop tester is $400.00, resulting in a net purchase price of $5,088.00. FUNDING Funding for the purchase will come from Transportation/Traffic Engineering/Traffic Signals - acct # 11124541-066440. ATTACHMENTS Office of Management & Budget Approved Disposal of Excess Property Memorandum F:\TRAFFIC\MAYA\BCC AGENDA ITEMS - RESOLUTIONS\AGENDA ITEMS \TRADE-IN INDUCTIVE LOOP TESTER MAY 2014.DOC 86 Page 2 Consent Agenda Item for June 3, 2014 BCC Meeting Traffic Inductive Loop Tester Trade -In and Replacement May 23, 2014 RECOMMENDATIONS Staff recommends that the Board approve the transaction and authorize staff to trade-in one (1) traffic inductive loop tester and purchase one (1) new traffic bus interface unit tester. APPROVED AGENDA ITEM FOR: June 3, 2014 BY trite 11 4tzid Indian River County . til ved Date I6.,,,,,, Budget ".Administration V -5/2-Cil ta Legal a;'- it Risk Management Public Works ,�$� Traffic Engineering F:\ TRAFFIC\MAYA\BCC AGENDA ITEMS - RESOLUTIONS\AGENDA ITEMS\TRADE-IN INDUCTIVE LOOP TESTER MAY 2014.DOC 87 INDIAN RIVER COUNTY INTER -OFFICE MEMORANDUM �... TO: DATE: SUBJECT: FROM: Raeanne Cone, Fixed Assets Management Disposal of Excess Property Check One: Surplus Transfer Trade -I x Non -Capital Missing/Stolen Asset Number: 18523 Fleet Number: Asset Description: inductive loop tester Serial Number: 1250-10093 Do you have possession of the asset? Yes x No If Lost/Missing has a police report been filed? Yes No x If Yes, Please attach a copy of the police report. If No, state reason: Is the item functional? Yes x No Description of problems with item: trade in Reason why item is excess: we don't use loops any more(all video Does OMB need to review the transfer? Yes Nb (maintenance impact) Department transferred to: Contact Person: Ms. Maya Miller Telephone Number: 226-1637 (The above contact information will aid Purchasing and Facilities Management in the process of equipment removal from departments) If asset will be replaced, please answer the following: Requisition or Purchase Order Number for replacement: Date Replacement Received Date Approval Approval Approval Approval OMB Supervisor/ s-zs'—ly Director r / Assistant Director Date Controller Other Date Date Manager Date Approved for: Surplus Transfer Trade -In Replacement Disposition Recorded: Additional Comments: Fixed Assets Department Date It is the disposing department's responsibility to keep the item until Facilities Management can pick it up. DO NOT REMOVE PROPERTY FROM YOUR LOCATION WITHOUT PROPER AUTHORIZATION FOR DISPOSAL This form to be used for all property with or without an asset number assigned. Please attach a copy of this form securely to the item being disposed of. All other forms for transfer/disposal of property now obsolete. Revised: January 2010 88 •.r INDIAN RIVER COUNTY BOARD OF COUNTY COMMISSION REQUEST TO BE SCHEDULED FOR PUBLIC DISCUSSION Any organization or individual wishing to address the Board of County Commission shall complete this form and submit it to the Indian River County Administrator's Office. PUBLIC DISCUSSION INFORMATION Indian River County Code Section 102.04(10)(b): as a general rule, public discussion items should be limited to matters on which the commission may take action Indian River County Code Section 102.07(2): limit remarks to three minutes unless additional time is granted by the commission NAME OF INDIVIDUAL OR ORGANIZATION: Susan Boyd ADDRESS: 8025 24th Street, Vero Beach, FI 32966 SUBJECT MATTER FOR DISCUSSION: IS A PRESENTATION PLANNED? IS BACK-UP BEING PROVIDED IS THIS AN APPEAL OF A DECISION WHAT RESOLUTION ARE YOU REQUESTING OF THE COMMISSION? Oslo Boat Ramp PHONE: 772-559-4784 X YES YES YES X X Do Not Construct the Boat Ramp NO NO NO ARE PUBLIC FUNDS OR ACTIVITIES REQUIRED? WHAT FUNDS OR ACTIVITIES ARE REQUIRED TO MEET THIS REQUEST? YES NO Transmitted to Administrator Via: Interactive Web Form E -Mail Fax Mail Hand Delivered V Phone COUNTY ADMINISTRATOR: MEETING DATE: Joseph A. Baird 3, ao/1 F.\County Admin\ExecAsst\AGENDATublic Discussion Items Form doc Board Approved 11 7'06 89 lf. INDIAN RIVER COUNTY BOARD OF COUNTY COMMISSION REQUEST TO BE SCHEDULED FOR PUBLIC DISCUSSION Any organization or individual wishing to address the Board of County Commission shall complete this form and submit it to the Indian River County Administrator's Office. PUBLIC DISCUSSION INFORMATION Indian River County Code Section 102.04(10)(b): as a general rule, public discussion items should be limited to matters on which the commission may take action Indian River County Code Section 102.07(2): limit remarks to three minutes unless additional time is granted by the commission NAME OF INDIVIDUAL OR ORGANIZATION: Dr. Richard Baker ADDRESS: 522 North Blue Island Lane, Sebastian, Florida PHONE: 772-388-1572 SUBJECT MATTER FOR DISCUSSION: IS A PRESENTATION PLANNED? IS BACK-UP BEING PROVIDED IS THIS AN APPEAL OF A DECISION WHAT RESOLUTION ARE YOU REQUESTING OF THE COMMISSION? Oslo Boat Ramp X X YES YES YES X NO NO NO That the Commission not expand the Oslo Boat Ramp ARE PUBLIC FUNDS OR ACTIVITIES REQUIRED? WHAT FUNDS OR ACTIVITIES ARE REQUIRED TO MEET THIS REQUEST? YES NO Transmitted to Administrator Via: Interactive Web Form E -Mail Fax Mail Hand Delivered Phone COUNTY ADMINISTRATOR: MEETING DATE: Joseph A. Baird Document2 Board Approved 11/7/06 90 INDIAN RIVER COUNTY BOARD OF COUNTY COMMISSION REQUEST TO BE SCHEDULED FOR PUBLIC DISCUSSION Any organization or individual wishing to address the Board of County Commission shall complete this form and submit it to the Indian River County Administrator's Office. PUBLIC DISCUSSION INFORMATION Indian River County Code Section 102.04(10)(b): as a general rule, public discussion items should be limited to matters on which the commission may take action Indian River County Code Section 102.07(2): limit remarks to three minutes unless additional time is granted by the commission NAME OF INDIVIDUAL OR ORGANIZATION: Jeff Meade STIRLEN Save the Indian River Lagoon Estuary Now ADDRESS: 129 PRESTWICK CIR VERO BEACH, FL 32967 PHONE: 772-766-2462 SUBJECT MATTER FOR DISCUSSION: IS A PRESENTATION PLANNED? IS BACK-UP BEING PROVIDED IS THIS AN APPEAL OF A DECISION Indian River Lagoon Pilot Projects x YES YES YES WHAT RESOLUTION ARE YOU None, Presentation only. REQUESTING OF THE COMMISSION? x x NO NO NO ARE PUBLIC FUNDS OR ACTIVITIES REQUIRED? WHAT FUNDS OR ACTIVITIES ARE REQUIRED TO MEET THIS REQUEST? YES x NO Transmitted to Administrator Via: Interactive Web Form E -Mail Fax Mail Hand Delivered X. Phone COUNTY ADMINISTRATOR: MEETING DATE: Joseph A. Baird <3 a0% Document2 Board Approved 11/7/06 91 PUBLIC NOTICE (INFORMATIONAL) INDIAN RIVER COUNTY, FLORIDA MEMORANDUM TO: Joseph A. Baird, County Administrator FROM: Stan Boling, AICP Community Development Director DATE: May 27, 2014 SUBJECT: Notice of Impact Fee Workshop It is requested that the following information be given formal consideration by the Board of County Commissioners at its regular meeting of June 3, 2014. DESCRIPTION AND CONDITIONS: Please be advised that an Impact Fee Workshop has been scheduled for June 11, 2014, at 1:30 p.m. in the County Commission Chambers located at 1801 27th Street. The workshop will be conducted by the Board and open to the public. At the workshop, the County's impact fee consultant (Tindale -Oliver & Associates, Inc.) will present and discuss its report on residential impact fees, including school impact fees, as well as implementation issues. RECOMMENDATION: The above referenced community meeting notice is provided for the Board's information. No action is needed at this time. APPROVED AGENDA ITEM: FOR: June 3, 2014 BY: /2.' M:\AGENDA\2014\BCC Notice of Impact Fee Workshop 6-11-14.docx Indian River Co. Approved Date Admin. e'--_ 547j/JY" Legal S i i - i `I Budget i4 517P4 Dept. S s77 %/Y Risk Mgr. 92 ..r INDIAN RIVER COUNTY, FLORIDA MEMORANDUM MIMIC NOTICE [INFORMATIONAL] TO: Joseph A. Baird, County Administrator DEPARTMENT HEAD CONCURRENCE: Stan Boling, AICt jommunity Developme t Director FROM: John W. McCoy, AICP; Chief, Current De 1opment DATE: May 23, 2014 SUBJECT: Notice of Scheduled Public Hearings for Upcoming Board Meetings It is requested that the following information be given formal consideration by the Board of County Commissioners at its regular meeting of June 3, 2014. DESCRIPTION AND CONDITIONS: Please be advised that the following public hearing items have been scheduled for Board consideration: June 10, 2014 1. Hutton Growth One, LLC's Request to Rezone Approximately 3.32 Acres from RM -10 Residential Multi -Family (up to 10 units per acres) to Planned Development Mixed Use District (PDMXD) and to Obtain Conceptual Planned Development Plan Approval for a Project to be Known as Family Dollar - Gifford Mixed Use [2005080302-71772 / PD -14-03-02] [Quasi -Judicial] June 17, 2014 1. Consideration of Amendment to Land Development Regulations (LDRs) Section 901.03 Definitions to Establish the Definition of a "Commercial Service Street" and to Modify the Definition of "Yard, Front" to Specify the Appropriate Yard Designations for Properties that Abut a Commercial Service Street [Legislative] RECOMMENDATION: The above referenced public hearing item is provided for the Board's information. No action is needed at this time. APPROVED AGENDA ITEM: FOR: June 3, 2014 BY: y ,. ' 7/2/. ( if Indian River Co. Ap I • ved Date Admin. '- .5;09//g Legal , / 4V ,)--Z3-0( Budget , ' 51/2 44 Dept. 5- z >//y Risk Mgr. . F:\Community Development\CurDev\public hearings\BCC\2014\6-3-14 public hearing notice to boar . oc 1 DEPARTMENTAL MATTERS INDIAN RIVER COUNTY INTER -OFFICE MEMORANDUM OFFICE OF MANAGEMENT & BUDGET TO: Members of the Board of County Commissioners DATE: May 27, 2014 SUBJECT: TOURIST DEVELOPMENT COUNCIL 2014/2015 BUDGET RE MENDATIONS FROM: Jason E. Brown Director, Management DESCRIPTION AND CONDITIONS On May 14, 2014, the Tourist Development Council (TDC) reviewed budget requests for fiscal year 2014/2015 to be paid from the Tourist Tax revenue. Table 1 TOURIST DEVELOPMENT COUNCIL AGENCY REQUESTS Fiscal Year 2014/2015 Funding Applications Organization 2013/2014 Funding 2014/2015 Request Increase (Decrease) % Increase (Decrease) Indian River County Chamber of Commerce & Sebastian Chamber of Commerce Treasure Coast Sports Commission Cultural Council Vero Heritage Historical Society $420,613 $148,700 $60,000 $12,000 $12,000 $448,578 $152,000 $68,400 $12,000 $20,000 $27,965 $3,300 $8,400 $0 $8,000 6.65% Main Street Vero Beach, Inc. $0 $5,000 $5,000 n/a Total $653,313 $705,978 $52,665 8.06% 94 Board of County Commissioners Page 2 of 6 May 28, 2014 FUNDING & ALLOCATION PROCESS Indian River County levies tourist development taxes totaling four (4) percent on transient rental transactions. The first three percent is divided equally between tourism promotion activities and beach renourishment. The fourth cent was levied to service debt associated with the acquisition of Dodgertown in 2001. The 1-1/2% dedicated for the promotion of tourist activity is allocated each year based upon recommendations of the Tourist Development Council. Staff proposed a funding level of $741,650 for Tourism Development for fiscal year 2014/2015. In accordance with the County's Lease Agreement with Historic Dodgertown, funding in the amount of $75,000 is budgeted from the Tourist Development Tax to pay costs associated with Historic Dodgertown's promotion of tourism in the County. This leaves a funding level of $666,650 for tourism development agencies for fiscal year 2014/2015, an increase of $13,337 from the current year. It should be noted that the funding level recommended by staff is available due to the planned use of $70,000 of Tourist Tax Fund Balance next fiscal year. This is a decrease from the planned use of $87,438 during the current year. During the economic downturn, the use of fund balance has been recommended to avoid significantly reducing tourism promotion activities which would have the impact of further reducing tourism. However, in order to use this mechanism, additional fund balance needs to be accumulated during better economic times. While the County's overall economy—much like the national economy—has seen a relatively tepid level of growth, the tourism sector has seen relatively robust growth. Tourist tax revenues have been growing for five years, and current collections are up by about 45% from the low point in 2009. At this point staff recommends that the County phase out the use of fund balance for tourism promotion activities in order to ensure sufficient funds that may be needed for the next economic downturn. Each year, the Tourist Development Council reviews requests from agencies interested in providing tourism promotion activities for the County in accordance with Chapter 125.0104, Florida Statutes. The Board of Commissioners approved a policy on March 4, 2003, granting 70% of the tourism development dollars to the Chambers of Commerce as the "Designated Tourist Bureau." The remaining funds are distributed to other agencies in accordance with the rating process as approved by the Board of Commissioners. This rating process operates in a similar manner to various State grants programs, whereby the applications receiving the highest point total are funded on a priority basis. If funding is available, the highest ranked application is fully funded. Then, if funds remain, the second highest ranked application is funded. This process continues until all available funds are exhausted. 95 Board of County Commissioners Page 3 of 6 May 28, 2014 The initial agency requests ($705,978) resulted in a shortfall of $39,328. However, the Indian River County Chamber of Commerce representatives offered to reduce their funding request amount by $17,000 and the Sebastian River Area Chamber of Commerce representatives offered to reduce their request by $3,000 resulting in a combined reduction of $20,000 (from $448,578 to $428,578); the Cultural Council representative agreed to reduce their funding request of $68,400 by $8,400 to $60,000; and the Treasure Coast Sports Commission reduced their requested amount of $152,000 by $1,600 to $150,400. This resulted in a shortfall of $9,328. See Table 2 — Revised Funding Request below. Table 2 TOURIST DEVELOPMENT COUNCIL RATING SUMMARY (Use of Fund Balance - $79,328) Organization 2014/2015 Revised Funding Request Total Points Ranking 2014/2015 TDC Recommendation Indian River County Chamber of Commerce & Sebastian Chamber of Commerce Treasure Coast Sports Commission Historical Society Vero Heritage Cultural Council Main Street Vero Beach $428,578 $150,400 $20,000 $12,000 $60,000 $5,000 886 773 754 752 601 1 2 3 4 5 6 $428,578 ............................................... $150,400 ............................................... $20,000 ............................................... $12,000 $60,000 $5,000 Total $675,978 $675,978 Councilman Jim Hill made a motion, seconded by Mayor Susan Adams to utilize additional fund balance to cover the shortfall ($9,328) and fund all requests as listed in Table 2 ($675,978). The motion passed 6-3, with Scott Dipietro, Keith Kite and Jennifer Bates in opposition. Staff has concerns about utilizing additional fund balance at this time. Fund balance, while still at healthy levels in this fund has been utilized during the economic downturn in an effort to continue funding tourism development activities at a time during which it was critical to do so to support the industry. The recommended funding level here for fiscal year 2014/2015 is actually an increase of 3.47% from the current fiscal year 2013/2014. 96 V Board of County Commissioners Page 4 of 6 May 28, 2014 Table 3 below shows the overall points ratings from the TDC and the ranking for each agency, along with the amount of funding to be awarded in accordance with the policy adopted by the Board of County Commissioners on March 4, 2003. Table 3 TOURIST DEVELOPMENT COUNCIL RATING SUMMARY Funding Per Policy - 3/4/2003 (Use of $70,000 Fund Balance) Organization 2013/2014 Funding Total Points Ranking 2014/2015 Revised Request Funding Per Policy Indian River County Chamber of Commerce & Sebastian Chamber of Commerce Treasure Coast Sports Commission Historical Society Vero Heritage Cultural Council ........................................................................................................................... Main Street Vero Beach $0 886 773 754 752 601 1 2 3 4 5 6 $428,578 ............................................... $150,400 $20,000 $12,000 ............................................... $60,000 ................................................ $5,000 $0 Total $653,313 $675,978 $666,650 As a compromise, staff would support utilizing an additional $4,328 in fund balance (for a total of $74,328) to fully fund the Cultural Council at the same level of funding received last year ($60,000). Staff does not recommend funding the Main Street Vero Beach request. This request is to provide funding support for the Hibiscus Festival. Several TDC members were supportive of the festival, but expressed concerns about its impact on tourism. Staff is in agreement that the Hibiscus Festival is a wonderful local event. However, it appears that the impact on tourism is relatively minor. Further, staff is concerned about setting a precedent in funding a specific festival. This County has many unique and entertaining festivals that enrich the quality of life and help define our communities. If each of those festivals were to receive Tourist Tax funding, there would be very little left for other tourism promotion activities. It should be noted that the Cultural Council initially requested an increase of $8,400 primarily aimed at supporting their Celebrate the Arts Festival. During the meeting, the Cultural Council's Board Chairman voluntarily reduced the agency's funding request essentially eliminating the funding for the Celebrate the Arts Festival. Please see staff's recommended funding levels in Table 4 below. 97 Board of County Commissioners Page 5 of 6 May 28, 2014 Table 4 TOURIST DEVELOPMENT COUNCIL RATING SUMMARY Staff Recommendation - $74,328 Use of Fund Balance Organization 2013/2014 Funding Total Points Indian River County Chamber of Commerce & Sebastian Chamber of Commerce Treasure Coast Sports Commission Historical Society Vero Heritage Cultural Council Main Street Vero Beach $420,613 $148,700 $12,000 $12,000 $60,000 $0 886 773 754 752 601 Ranking 1 2 3 4 5 6 2014/2015 Revised Request $428,578 $150,400 $20,000 $12,000 $60,000 .............................................. $5,000 Funding Per Policy $0 Total $653,313 $675,978 $670,978 File copies of the applications for each agency are available in the Board of Commissioners office for review. Also, the individual rating sheets from all Tourist Development Council members are available in the Board office for review. ALTERNATIVES Alternative 1 — Approve funding of all requests totaling $675,978, as shown in Table 2, which is consistent with the motion passed by the TDC on a vote of 6-3. This would require the use of an additional $9,328 in fund balance, for a total fund balance usage of $79,328. Alternative 2 — Approve funding request in ranked order totaling $670,978, as shown in Table 4. This would require the use of an additional $4,328 in fund balance, for a total fund balance usage of $74,328. 98 w Board of County Commissioners Page 6 of 6 May 28, 2014 RECOMMENDATION Staff recommends that the Board of County Commissioners approve Alternative 2. This alternative would provide funding in the recommended amount of $670,978 as shown in Table 4. Alternative 2 would require the use of an additional $4,328 in fund balance, for a total fund balance usage of $74,328. ATTACHMENT Ratings Summary APPROVED AGENDA ITEM: y ► 1 BY: '�a� 1,�; /�,a., Jose h A. Baird (' County Administrator FOR: June 3, 2014 Indian River County Api •ved Date Administrator J1,��j�l `f Legal '�• ► .5--2-T - il Budget f ' 5-(2F Department tl Risk Management 99 Ranking Summary TOTAL 752 773 I coo co i) rs o to TDC MEMBERS Joseph Flescher 1 Points L() C0 0 0 0 0 0 0 LC) CO 1 Susan Adams 1 Points 1 00)'0000 u) rn rn o u) 0)(n0000 C .0Y aCV 6) 2 N 0. 0)00a)00 George O'Malley N c O 0 O M I- u O 00 a) CO (O r Keith Kite Points rn N- 0) CO N- Scott Dipietro t2 d o to 0 u) 0 00 u) 0 CO Tr 'l. Jennifer Bates y c 'o a o U) O U) O (O N. O 00 CO Pilar Turner c 0 a 99 9L OOl 06 LL = )a° c 88 100 100 92 90 'Chambers of Commerce Cultural Council Historical Society Treasure Coast Sports Comm. Vero Heritage Main Street Vero Beach, Inc. 100 Office of INDIAN RIVER COUNTY ATTORNEY County .Attorney's Matters — II6.U3.14 RCC ,Meeting Dylan Reingold County Attorney William K. DeBraal, Deputy County Attorney Kate Pingolt Cotner, Assistant County Attorney MEMORANDUM TO: Board of County Commissioners THROUGH: Bill DeBraal, Deputy County Attorney\A FROM: Kate Pingolt Cotner, Assistant County Attorney6 DATE: May 28, 2014 SUBJECT: Authorization to File a Petition with Department of Juvenile Justice Challenging its Reconciliation Statement for Fiscal Year 2012-2013 BACKGROUND: Pursuant to Section 986.686, Florida Statutes, all non -fiscally restrained counties ("Paying Counties") and the State of Florida have a joint obligation to contribute to the financial support of juvenile detention centers in the State of Florida. Historically, each Paying County is required to pay the actual costs associated with providing detention care for juveniles for the period of time prior to final court disposition. Upon final court disposition, the financial responsibility shifts to the State of Florida, specifically the Florida Department of Juvenile Justice ("DJJ"). The procedure for calculating the shared costs begins with DJJ sending the Paying Counties an estimate based on their actual costs from the previous year. Then, on or before January 31 of each year, DJJ is responsible for providing a reconciliation statement to each Paying County that shows the difference between the estimate and the Paying County's actual costs for that particular fiscal year. The difference is then either invoiced or credited to each Paying County. On November 27, 2013, DJJ issued a reconciliation statement for fiscal year 2012-2013 which specifically stated that Indian River County is entitled to receive a credit of $245,015.79. DJJ, however, has made it clear that it does not intend to credit Indian River County, or any other Paying County, because it does not have the money in its reserves. FUNDING: There are no initial fees or costs associated with filing a petition with the Department of Juvenile Justice for an administrative hearing on this matter. With this said, if any fees or costs arise throughout this process, the Board will be notified immediately. RECOMMENDATION: The County Attorney recommends the Board authorize Indian River County to file a petition with the Department of Juvenile Justice to challenge the reconciliation statement for fiscal year 2012- 2013. Approved for June 3, 2014 BCC Meeting County Attorney's t ra `} ,1 COUNTY ATTORNEY Indian River County Approved Date Administration t' .,1479/1 County Attorney t( 5'-221/ Budget +S�j$/ Community Development /"/// Risk Management --- -_ 101 • •,. • . i o• Dylan Reingold, County Attorney William K. DeBraal, Deputy County Attorney Kate Pingolt Cotner, Assistant County Attomey Attorney's Matters - 06/03/14 Office of INDIAN RIVER COUNTY ATTORNEY MEMORANDUM TO: Board of County Commissioners FROM: William K. DeBraal, Deputy County Attorney DATE: May 23, 2014 SUBJECT: Request for Lease Amendment with St. Francis Manor St. Francis Manor of Vero Beach, Inc., a not -for profit corporation, has leased property from the County for over 40 years. The 99 -year lease began back in 1973 when St. Francis Manor (SFM) proposed to build a complex of apartments on County owned land that would be leased to low income senior citizens who are residents of Indian River County. The lease has been amended several times over the years. The 5.52 acre complex of apartments is located at 1750 20th Street and abuts the old County jail site to the east. In 1988, the Board declared the former County jail site at 1725 17th Avenue, Vero Beach to be surplus property and conveyed it to the City of Vero Beach for use as a recreational facility. The conveyance included a reverter clause so that when the City ceased using the property for a recreational facility, ownership of the property would revert back to Indian River County. On March 5, 2013 the City of Vero Beach determined the former jail site was no longer needed by the City for use as a recreational facility and conveyed the property back to Indian River County. On June 4, 2013, the County Commission approved the Eighth Amendment to the lease and included a portion of the former jail site to be added to SFM's existing 99 -year lease with the County. SFM would like to use the site for future expansion. The Eighth Amendment did not include the property underneath and around the existing communication tower that occupies the OId Jail Site. Representatives from SFM approached the City of Vero Beach concerning the planned expansion of SFM onto the leased portion of the OId Jail Site. City Planning staff indicated that an amendment to the City's Comprehensive Plan would be required to change the future land use of the Old Jail Site from a governmental use to a residential land use MEMORANDUM — St. Francis Manor May 28, 2014 Page 2 category. A change in the City's zoning map would also be needed before any expansion plans would be approved. In the Eighth Amendment to the lease, the land directly under and around the tower was not added to the leased property. The City requires the entire Old Jail Site leased to SFM to be reclassified and rezoned, including the tower site and the area under the guy wires so as not to have a "hole" in the area to be rezoned. Lastly, SFM's future land use and zoning change will be more efficient if a single applicant is under control of the entire parcel to be changed. The Ninth Amendment and Modification of Ninety -Nine Year Lease is attached for the Board's consideration and approval. You will note that there is no provision for assignment of rent in the Ninth Amendment. The County will continue to enjoy the exclusive right to any income derived from the tower. The Ninth Amendment also contains a provision to have the tower site itself become part of the leased property after the expiration of the lease with Verizon. The current lease with Verizon expires in 2017, but the lease can be extended for one additional five-year term until its final termination in 2022. This tower is owned by the County and once served as the tower for the Sheriff and Emergency Services communications. Currently its only tenant is Verizon and some HAM radio equipment. This is one of the older towers in the County and due to its "backyard" location, it is nearing the end of its useful life. The final change in the Ninth Amendment allows for the construction of certain infrastructure improvements, such as parking or storm water retention, to satisfy the requirement of completion of construction of the improvements within five (5) years as detailed in the Eighth Amendment dated August 20, 2013. This change will allow SFM to construct the improvements in phases in accordance with their plans. A resolution is attached setting forth the authority for the Chairman to sign any additional documents related to the Comprehensive Plan Amendment or the zoning change and that the county shall not incur fees or costs as a result of the changes. Funding: There is no expenditure of County funds associated with this matter. The current tower lease with Verizon is $1,620 per month or $19,450 per year. This amount will continue to be deposited into the County's General Fund if the lease is amended. Recommendation: Staff recommends the Board of County Commissioners approve the Ninth Amendment and Modification to Ninety -Nine Year Lease with the accompanying resolution and authorize the Chairman to execute the two documents on behalf of the Board. c: Louis Schacht George Glenn 103 ..w NINTH AMENDMENT AND MODIFICATION OF NINETY-NINE YEAR LEASE THIS NINTH AMENTMENT AND MODIFICATION OF NINETY-NINE YEAR LEASE made and entered into on June , 2014, by and between INDIAN RIVER COUNTY, FLORIDA, a political subdivision of the State of Florida, by and through its Board of County Commissioners, whose address is 1801 27th Street, Vero Beach, Florida hereinafter referred to as Lessor, and ST. FRANCIS MANOR OF VERO BEACH, FLORIDA, INC., a Florida non-profit corporation hereinafter referred to as Lessee: WITNESSETH: WHEREAS, on the 8th of August, 1973, the Lessor did execute a Ninety -Nine Year Lease to the Lessee covering certain lands therein described, which Lease has been duly recorded in the public records of Indian River County, Florida in Official Record Book 516, at page 305; and WHEREAS, an Amendment and Modification was executed on February 6, 1980; and a Second Amendment and Modification was executed on July 27, 1993; and a Third Amendment and Modification was executed on September 19, 1994; and a Fourth Amendment and Modification was executed on October 12, 1999; and a Fifth Amendment and Modification was executed on February 7, 2006; and a Sixth Amendment and Modification was executed on May 1, 2012, and a Seventh Amendment and Modification was executed on October 9, 2012, and an Eighth Amendment and Modification was executed on June 4, 2013; and WHEREAS, the Eighth Amendment added a portion of the OId County Jail Site to its Leased Premises; and WHEREAS, there exists on the portion of the OId Jail Site, a guyed communications tower and its associated equipment belonging to the County which is part of a separate leasehold that was originally excluded from the expanded Leased Premises created in the Eighth Amendment; and WHEREAS, the Parties have since learned that the property beneath the guy wires and adjacent to the tower may be used for parking, green space or other permissible uses should Lessee construct additional buildings on the Old Jail Site; and WHEREAS, the Lessor and Lessee desire to execute a Ninth Amendment and Modification to said Lease in order to add that portion of the area beneath the tower, the guy wires, adjacent to the tower, and the access easement to the tower, so that it might be used for lawful purposes in the manner hereinafter set forth; and WHEREAS, the execution of the Ninth Amendment and the Modification has been duly authorized by the Lessor and accepted by the Lessee; 1 104 NOW, THEREFORE, upon the good and valuable consideration set forth in said original Lease, the Lease is hereby Amended and Modified as followed: A. That the real property described in Exhibit "A" attached and incorporated by reference herein, shall be added to the lease and become part of the Leased Premises. The property described in Exhibit "A" shall be known as the Old Jail Site parcel and shall be subject to the original 99 year lease and the amendments thereafter. B. Lessee understands that part of the additional portion of land area included in this Ninth Amendment and Modification is subject to an existing lease agreement between INDIAN RIVER COUNTY and Verizon (successor interest) and this Ninth Amendment and Modification to lease agreement shall in no way adversely affect the CountyNerizon lease agreement. Once the CountyNerizon lease expires or is terminated, Lessee shall have full use and enjoyment of the area as part of their original 99-year lease agreement. C. INDIAN RIVER COUNTY hereby expressly provides its consent to ST. FRANCIS MANOR OF VERO BEACH, FLORIDA, INC. to obtain all necessary development orders, including but not limited to, comprehensive land use changes, zoning changes, conditional use permits, building permits, site plan permits, etc., from all necessary jurisdictional entities. D. Paragraph E of the Eighth Amendment dated June 4, 2013, is hereby deleted and replaced with the following: The Lessee shall have three (3) years from the date of this Amendment to obtain site plan approval and five (5) years from the date of this Amendment to construct improvements and obtain a certificate of occupancy or certificate of completion for meaningful use consistent with the mission of St. Francis Manor of Vero Beach, Florida, Inc. Such improvements on the Old Jail Parcel required to be constructed to comply with this provision shall include but is not limited to any of the following: residential buildings, storm water retention areas, parking improvements. St Francis Manor will develop new residential units in phases, which means that the Old Jail Parcel may see initial infrastructure improvements in support of new residential units elsewhere on the St Francis Manor campus. These initial infrastructure improvements shall satisfy the time requirements listed in this Paragraph. E. This Ninth Amendment and Modification is subject to all of the terms and conditions of the original Lease executed on August 8, 1973, and the eight previous amendments approved and ratified by the parties, except as amended by this agreement, so that the same shall constitute one Lease. 2 105 IN WITNESS WHEREOF, the undersigned have approved and executed this Ninth Amendment and Modification to Ninety -Nine Year Lease, to take effect on this day of June, 2014. Approved: c5-07)) oseph A. Baird ounty Administrator Attest: Jeffrey R. Smith, Clerk of Court and Comptroller BOARD OF COUNTY COMMISSIONERS INDIAN RIVER COUNTY, FLORIDA By: Peter D. O'Bryan, Chairman Date Approved by BCC Approved as to form and legal sufficiency: ABLI William K. DeBraal Deputy County Attorney By: Deputy Clerk 3 106 ST. FRANCIS MANOR OF VERO BEACH, FLORIDA, INC. By: Louis Schacht, President Witness: Witness: Printed Name: Printed Name: Date Date STATE OF FLORIDA COUNTY OF INDIAN RIVER The foregoing was acknowledged before me this day of , 201 , by Louis Schacht, President of ST. FRANCIS MANOR OF VERO BEACH, FLORIDA, INC., a Florida non-profit corporation, on behalf of said corporation. NOTARY PUBIC: Signature of Notary Public - State of Florida Stamped Commissioned Name of Notary Public with Commission Expiration Date and Seal: Personally Known OR Produced Identification Type of Identification Produced 4 107 ;„GIIII3IT "A"' DESCRIPTION PARCEL "G": COMMENCE AT THE SOUTHWEST CORNER OF THE SOUTHEAST QUARTER OF SECTION 2, TOWNSHIP 33 SOUTH, RANGE 39 EAST AND RUN SOUTH 89 DEGREES 22 MINUTES EAST ALONG THE SECTION LINE 97&:48 FEET TO A POINTb THEN RUN NORTH 0.0 .DEGREES 56 MINUTES 45 SECONDS EAST ALONG THE CENTER LINE OF 17TH AVENUE 788.52 FEET TO A.POrNT. THEN RUN NOM! -89 DEGREES 23 .MINUTES 57 •SECONDS WEST 3500 FEET TO THE WEST LINE OF 17TH AVENUE AND A POINT OF BEGINNING. THEN RUN NORTH '89: DEGREES: 23 MINUTES 57 SECONDS WEST 495.47 FEET TO A. POINT: THEN RUN NORTH 00 DEGREES 26 MINUTES 20 SECONDS EAST 480.00 FEET TO" A POINT, THEN RUN SOUTH 89 DEGREES 07 MINUTES 53 SECONDS EAST 49959 FEET TO A POINT, THEN RUN SOUTH 00 DEGREES 56 MINUTES 45SECONDS WEST 477.62 FEET TO THE POINT OF BEGINNING. 108 RESOLUTION NO. 2014- A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, AUTHORIZING THE CHAIRMAN TO EXECUTE DOCUMENTS CONSISTENT WITH ST. FRANCIS MANOR'S REQUEST FOR A COMPREHENSIVE PLAN AMENDMENT AND REZONING REQUEST FOR COUNTY OWNED PROPERTY. WHEREAS, on the 8th of August, 1973, the County did execute a Ninety -Nine Year Lease covering certain lands therein described, which Lease has been duly recorded in the public records of Indian River County, Florida in Official Record Book 516, at page 305; and WHEREAS, the original 1973 lease has been amended several times over the years and the Eighth Amendment added a portion of the Old County Jail Site to its Leased Premises; and WHEREAS, St. Francis Manor (SFM) has applied to the City of Vero Beach for a comprehensive plan amendment and rezoning to change the land use designation and zoning of the property from governmental use to multi -family housing; and WHEREAS, there exists on the portion of the Old Jail Site, a guyed communications tower and its associated equipment belonging to the County which is part of a separate leasehold that was originally excluded from the expanded Leased Premises created in the Eighth Amendment; and WHEREAS, the Parties have executed a Ninth Amendment and Modification to the Lease in order to add that portion of the area beneath the tower, the guy wires, adjacent to the tower, and the access easement to the tower, so that it might be included in SFM comprehensive plan amendment and rezoning change; and WHEREAS, the Board of County Commissioners finds that such a use of County Property promotes the County interests and welfare and is not needed for County purposes; and NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA: 1. The Board finds that the Property is not needed for County purposes and that St. Francis Manor of Vero Beach, Florida, Inc. has made application as required by Florida Statutes section 125.38 for a lease of the Property; 2. The Board approves, and authorizes the Chairman to execute a Ninth Amendment and Modification to Ninety -Nine Year Lease between the Board and SFM, in the form set forth in the attached Exhibit "A" at the same term and rental rate, adding the additional property to the existing 99 -year lease; 3. The Lease Agreement is entered into pursuant to the authority of Florida Statutes sections 125.38 and 125.01. 4. The Board of County Commissioners of Indian River County hereby expressly provides its consent to St. Francis Manor of Vero Beach, Florida, Inc. to obtain all necessary development orders, including but not limited to, comprehensive land use changes, zoning changes, conditional use permits, building permits, site plan permits, etc., from all necessary jurisdictional entities for the leased properties and hereby 1 109 RESOLUTION NO. 2014 - the SFM comprehensive plan amendment and zoning change. Any costs associated with the changes will be the responsibility of SFM and this resolution does not act as a conveyance of any property interests. The foregoing Resolution was offered by Commissioner and seconded by Commissioner , and, upon being put to a vote, the vote was as follows: Chairman Peter D. O'Bryan Vice Chairman Wesley S. Davis Commissioner Joseph E. Flescher Commissioner Bob Solari Commissioner Tim Zorc The Chairman thereupon declared the Resolution duly passed and adopted this 3rd day of June, 2014. Attest: Jeffrey R. Smith, Clerk of INDIAN RIVER COUNTY, FLORIDA Court and Comptroller BOARD OF COUNTY COMMISSIONERS By By Deputy Clerk Peter D. O'Bryan, Chairman Approved as to form and legal sufficiency: William K. DeBraal Deputy County Attorney 2 110 NINTH AMENDMENT AND MODIFICATION OF NINETY-NINE YEAR LEASE THIS NINTH AMENTMENT AND MODIFICATION OF NINETY-NINE YEAR LEASE made and entered into on June , 2014, by and between INDIAN RIVER COUNTY, FLORIDA, a political subdivision of the State of Florida, by and through its Board of County Commissioners, whose address is 1801 27th Street, Vero Beach, Florida hereinafter referred to as Lessor, and ST. FRANCIS MANOR OF VERO BEACH, FLORIDA, INC., a Florida non-profit corporation hereinafter referred to as Lessee: WITNESSETH: WHEREAS, on the 8th of August, 1973, the Lessor did execute a Ninety -Nine Year Lease to the Lessee covering certain lands therein described, which Lease has been duly recorded in the public records of Indian River County, Florida in Official Record Book 516, at page 305; and WHEREAS, an Amendment and Modification was executed on February 6, 1980; and a Second Amendment and Modification was executed on July 27, 1993; and a Third Amendment and Modification was executed on September 19, 1994; and a Fourth Amendment and Modification was executed on October 12, 1999; and a Fifth Amendment and Modification was executed on February 7, 2006; and a Sixth Amendment and Modification was executed on May 1, 2012, and a Seventh Amendment and Modification was executed on October 9, 2012, and an Eighth Amendment and Modification was executed on June 4, 2013; and WHEREAS, the Eighth Amendment added a portion of the Old County Jail Site to its Leased Premises; and WHEREAS, there exists on the portion of the Old Jail Site, a guyed communications tower and its associated equipment belonging to the County which is part of a separate leasehold that was originally excluded from the expanded Leased Premises created in the Eighth Amendment; and WHEREAS, the Parties have since learned that the property beneath the guy wires and adjacent to the tower may be used for parking, green space or other permissible uses should Lessee construct additional buildings on the Old Jail Site; and WHEREAS, the Lessor and Lessee desire to execute a Ninth Amendment and Modification to said Lease in order to add that portion of the area beneath the tower, the guy wires, adjacent to the tower, and the access easement to the tower, so that it might be used for lawful purposes in the manner hereinafter set forth; and WHEREAS, the execution of the Ninth Amendment and the Modification has been duly authorized by the Lessor and accepted by the Lessee; 1 111 NOW, THEREFORE, upon the good and valuable consideration set forth in said original Lease, the Lease is hereby Amended and Modified as followed: A. That the real property described in Exhibit "A" attached and incorporated by reference herein, shall be added to the lease and become part of the Leased Premises. The property described in Exhibit "A" shall be known as the Old Jail Site parcel and shall be subject to the original 99 year lease and the amendments thereafter. B. Lessee understands that part of the additional portion of land area included in this Ninth Amendment and Modification is subject to an existing lease agreement between INDIAN RIVER COUNTY and Verizon (successor interest) and this Ninth Amendment and Modification to lease agreement shall in no way adversely affect the CountyNerizon lease agreement. Once the CountyNerizon lease expires or is terminated, Lessee shall have full use and enjoyment of the area as part of their original 99 -year lease agreement. C. INDIAN RIVER COUNTY hereby expressly provides its consent to ST. FRANCIS MANOR OF VERO BEACH, FLORIDA, INC. to obtain all necessary development orders, including but not limited to, comprehensive land use changes, zoning changes, conditional use permits, building permits, site plan permits, etc., from all necessary jurisdictional entities. D. Paragraph E of the Eighth Amendment dated June 4, 2013, is hereby deleted and replaced with the following: The Lessee shall have three (3) years from the date of this Amendment to obtain site plan approval and five (5) years from the date of this Amendment to construct improvements and obtain a certificate of occupancy or certificate of completion for meaningful use consistent with the mission of St. Francis Manor of Vero Beach, Florida, Inc. Such improvements on the OId Jail Parcel required to be constructed to comply with this provision shall include but is not limited to any of the following: residential buildings, storm water retention areas, parking improvements. St Francis Manor will develop new residential units in phases, which means that the OId Jail Parcel may see initial infrastructure improvements in support of new residential units elsewhere on the St Francis Manor campus. These initial infrastructure improvements shall satisfy the time requirements listed in this Paragraph. E. This Ninth Amendment and Modification is subject to all of the terms and conditions of the original Lease executed on August 8, 1973, and the eight previous amendments approved and ratified by the parties, except as amended by this agreement, so that the same shall constitute one Lease. 2 112 IN WITNESS WHEREOF, the undersigned have approved and executed this Ninth Amendment and Modification to Ninety -Nine Year Lease, to take effect on this day of June, 2014. BOARD OF COUNTY COMMISSIONERS INDIAN RIVER COUNTY, FLORIDA By: Peter D. O'Bryan, Chairman Date Approved by BCC Approved: Approved as to form and legal sufficiency: J6(6seph A. Baird ounty Administrator Attest: Jeffrey R. Smith, Clerk of Court and Comptroller William K. DeBraal Deputy County Attorney By: Deputy Clerk 3 113 ST. FRANCIS MANOR OF VERO BEACH, FLORIDA, INC. By: Louis Schacht, President Witness: Witness: Printed Name: Printed Name: Date Date STATE OF FLORIDA COUNTY OF INDIAN RIVER The foregoing was acknowledged before me this day of , 201 , by Louis Schacht, President of ST. FRANCIS MANOR OF VERO BEACH, FLORIDA, INC., a Florida non-profit corporation, on behalf of said corporation. NOTARY PUBIC: Signature of Notary Public - State of Florida Stamped Commissioned Name of Notary Public with Commission Expiration Date and Seal: Personally Known OR Produced Identification Type of Identification Produced 4 114 ZXIIMIT "A"' DESCRIPTION PARCEL "G": • comaNcE AT THE SOUTHWEST CORNER OF THE SOUTHEAST QUARTER OF SECTION 2, TOWNSHIP 33 SOUTH, RANGE 39 EAST AND RUN SOUTH 89 DEGREES 22 MINUTES EAST ALONG THE SECTION LINE 978.48 FEET TO A POINT, THEN RUN NORTH 00 .DEGREES 56 MINUTES 45 SECONDS EAST ALONG THE CENTER LINE OF 17TH AVENUE 7&8.52 FEET TO A .1301NT. THEN RUN NORTH 89 DEGREES 23 MINUTES 57 SECONDS WEST 3540 FEET TO. THE WEST LINE OP 17Th AVENUE AND A POINT OF BEGINNING. THEN RUN NORTH 89 DEGREES 23 MINUTES 57 SECONDS WEST 495.47 FEET TO A POINT. THEN RUN NORTH 00 DEGREES 26 MINUTES 20 SECONM EAST 480.00 FEET TO A PONT, THEN RUN SOUTH 89 DEGREES 07 MINUTES 53 SECONDS EAST 499.59 .FEET TO A POINT, THEN RUN SOUTH :00 DEGREES 36 MINUTES 45 SECONDS WEST 477.62 FEET TO THE POINT .OF BEGINNING. 115 ITEM 14.A.1 June 3, 2014 INDIAN RIVER COUNTY BOARD OF COUNTY COMMISSIONERS INTER -OFFICE MEMORANDUM TO: Members of the Board of County Commissioners DATE: May 22, 2014 SUBJECT: City of Vero Beach Change of Ordinance — Extension of Bar/Restaurant Hours to 2 a.m. FROM: Peter D. O'Bryan, Commissioner District 4 The City of Vero Beach recently changed one of their ordinances to allow for alcoholic beverages to be served until 2 a.m. The City has imposed a 12 month window with instructions for the police department to monitor the impacts of the ordinance change and report back to the City Council in June of 2015. However, with the immediate implementation of the 2 a.m. ordinance, this has an immediate negative impact on those establishments that are located within the unincorporated county, as patrons will leave the county establishments and take their business to a city establishment. I am asking the Board to consider taking action on one of the three possible alternatives. 1. Do nothing, keeping the County Ordinance at 1 a.m. 2. Take a wait-and-see position until the City's 12 month trial period is over and re -consider the matter then. 3. Instruct staff to bring forward an ordinance change to amend the County's Ordinance to mirror the City's Ordinance. Attachment: Letter from Michael Rechter 116 VERO B)WL LANES • LOUNGE CORPORATE ADDRESS 241 East Prospect Road Ft. Lauderdale, FL 33334 PH (954) 727-0054 FAX (954) 727-0145 Mr. Peter O'Bryan Commission — District IV pobryan@ircgov.com Re: City of Vero Beach Change of Ordinance — Extension of Bar/Restaurant Hours to 2 AM May 21, 2014 Dear Commissioner O'Bryan, As you are aware, at the May 20, 2014 City Council meeting, the City of Vero Beach unanimously approved a change to the ordinance regarding bars/restaurants to allow the Sale, Service, and Consumption of Alcoholic Beverages until 2:00 AM, from 1:00 AM previously. Furthermore, the Council, in an effort to gauge any perhaps negative effects of this change, provided for a 12 month review of same. For many years, the bar/restaurant businesses within Indian River County have had a competitive disadvantage to those in the surrounding counties as Brevard and St. Lucie counties have had a 2:00 AM curfew for some time. And, as a result, customers of Indian River County businesses that wished to extend their evening would opt to patronize those counties' businesses entirely or simply leave the county at a certain time to travel to the other venues that were able to remain open. The City of Vero Beach's vote resolved that issue for the City of Vero Beach businesses but, as a result, created an even more untenable situation for those businesses within unincorporated Indian River County. As a result, neighboring businesses across the street from one another are governed by two sets of differing regulations. Considering that a significant percentage of revenue of bars/restaurants is generated in the last hour of operating hours, the disadvantage is sizeable, particularly damaging and, frankly, illogical. 117 .r While many businesses throughout the county are affected by this inconsistency, please consider our situation as a case in point: Our company, Vero Bowl, LLC, which operates Vero Bowl and Stix Billiard Club, resides in the Majestic Plaza, which is located in unincorporated Indian River County on 16th Street and USI and must cease doing business at 1 AM. While directly across the parking lot, under 100 yards away, is the Indian River (Kmart) Plaza at 15th Street and US1, which is home to Hurricane Grill & Wings which will be able to stay open until 2 AM. Of course, dozens of businesses throughout the City of Vero Beach will also be open as well until 2 AM, but not Vero Bowl/Stix nor any of the other businesses outside of the city but within Indian River County. There is no question that the effect of this law disparity will have a chilling effect on late night business as customers will surely go to the bars/restaurants that are able to stay open until 2 AM. I would also like to take this opportunity to point out that our business has recently spent millions of dollars (most spent locally) on a complete remodel, employs more than 60 people, services thousands of residents and visitors alike annually, and is considering by many, if not all, as a major positive asset to our community. In addition. Vero Bowl generates and pays significant amounts in taxes as well as local utilities. On behalf of Vero Bowl, LLC and dozens of other businesses and their customers/employees that are negatively and unfairly impacted as a result of this discrepancy, I respectfully request that the Board of County Commissioners allow this issue to heard at the next Commission Meeting of June 3, 2014. It is our hope that the regulations pertaining to this important issue be changed to be made consistent throughout and fair for all businesses, whether in the county or the city. Should you have any questions or concerns regarding this request, please do not hesitate to contact me directly. Thank you, in advance, for your consideration of this important matter. Regards, M -a a-eL Re c. Dr. Michael R. Rechter Managing Partner Vero Bowl, LLC 118 ITEM 14.A.2 June 3, 2014 INDIAN RIVER COUNTY BOARD OF COUNTY COMMISSIONERS INTER -OFFICE MEMORANDUM TO: Members of the Board of County Commissioners DATE: May 27, 2014 SUBJECT: Letter of Support for Old Vero Ice Age Sites Committee's Historic Preservation Application for a Grant. FROM: Peter D. O'Bryan, Commissioner District 4 I would like to request the Board to consider and approve a Letter of Support for Old Vero Ice Age Sites Committee's (OVIACS) Historic Preservation Grant Application. Backup Provided. Attachment: Email from Mr. Randy Old, Chairman of OVIACS Letter of Support 119 Terri Collins -Lister From: Randy Old [rbold@rbold.com] Sent: Monday, May 26, 2014 6:16 PM ,,, To: Peter D. O'Bryan Subject: RE: Request for a support letter for OVIASC's Historic Preservation Grant application. May 26, 2014 Dear Commissioner O'Bryan, The Old Vero Ice Age Sites Committee (OVIACS) would like to request a support letter to accompany our application for a 2016 Small Matching Historic Preservation Grant. As you recall, OVIASC is the committee that has organized the excavation at the Vero Man Site in Vero Beach. The funds we are seeking will be used to analyze, date, and publish the findings of this first year of excavation and the state's funds will be matched with $50,000.00 donated by our supporters. As was expected, this year's excavation is on track in demonstrating that this site is one of the most important early man sites in the country. It has attracted over 575 volunteers with 260 working to sift the overburden from the excavation. This project and this excavation will undoubtedly become an important asset for Vero Beach, and Indian River County. It is proving that the Dr. Sellards, the State Geologist who initially investigated the site in 1915, was correct in his assumptions when he dated the site at over 13,000 years old. Funding will assist the archaeologists in scientifically backing up publications that are produced by the site. Please address your letter to: Mr. Robert Bendus, Director Division of Historical Resources Bureau of Historical Preservation Grants and Education Center 500 South Bronough Street Tallahassee, FL 32399-0250 And please send your letter to: OVIASC PO Box 351 Vero Beach, Florida 32961-0351_ We would appreciate receiving your letter - at our address - by the 6th of June 2014 and we will assemble them and forward to Tallahassee with our grant. Thank you very much. Randy Old, Chairman Old Vero Ice Age Sites Committee 1 120 BOARD OF COUNTY COMMISSIONERS Peter D. O'Bryan Chairman District 4 Wesley S. Davis Vice Chairman District 1 Mr. Robert Bendus, Director Division of Historical Resources Bureau of Historical Preservation Grants and Education Center 500 South Bronough Street Tallahassee, FL 32399-0250 Dear Mr. Bendus, June 3, 2014 Joseph E. Flescher District 2 Tim Zorc District 3 Bob Solari District 5 On behalf of the Indian River County Board of County Commissioners, I would like to express our support and endorsement for the Small Category grant application submitted by the Old Vero Ice Age Sites Committee (OVIASC). This grant will provide funding for the analysis, data, and publication of findings from the first year of excavation at the OVIASC site. This site may well contain the key elements to the questions of early man in Florida and in this hemisphere. It will be very important to the archaeological community and a profound effect on the local community and region. Thank you for the opportunity to express our support and endorsement for the grant application for the Old Vero Ice Age Site. Best regards, Peter O'Bryan, Chairman Indian River County Board of County Commissioners cc: Board of County Commissioners 1801 27th Street, Building A Vero Beach, FL 32960 (772) 226-1490 121 INDIAN RIVER COUNTY SOLID WASTE DISPOSAL DISTRICT BOARD MEMORANDUM Date: May 23, 2014 To: Joseph A. Baird, County Administrator Thru: Vincent Burke, Director of Utility Services From: Himanshu H. Mehta, P.E., Managing Director, Solid Waste Disposal District 3A -Th. Subject: Request to Participate in the "2014 KIRB Marketplace" at Indian River Mall DESCRIPTIONS AND CONDITIONS: The Solid Waste Disposal District (SWDD) promotes recycling and sustainability programs in Indian River County in conjunction with the outreach and education support through Keep Indian River Beautiful (KIRB). SWDD has supported the Indian River Mall Green Market series for the past three years and these events have been very successful for both SWDD & KIRB. Similarly, the Indian River Mall has offered an opportunity to promote SWDD & KIRB this summer during the 2014 KIRB Marketplace which is comprised of five separate events in June, July and August. Indian River Mall has submitted the attached proposal requesting SWDD to be the title sponsor for the upcoming event. ANALYSIS: Per the proposal, the KIRB Marketplace starts on Saturday, June 28, 2014 from 10 am to 5 pm. The next two events are scheduled for Saturday, July 12th & July 26th and two additional events Saturday, August 2nd and August 16th. The general theme of the marketplace encourages reusing, recycling & upcycling in the forms of Artists, Crafters, Organic Goods, Botanicals and more! KIRB will receive income from each event sub -sponsor, be able to solicit donations, promote the Reuse Center, and encourage recycling and sustainability to County residents. We may also consider distributing recycling bins at a few of the events. Overall, this is a great opportunity to promote SWDD's "Think Green Live Green" message and increase participation in recycling. Indian River Mall will provide the venue, event planning, equipment, maintenance and marketing. Indian River Mall estimates a value to SWDD of $11,000 for the marketing of SWDD/KIRB and has requested a sponsorship of $3,000. Compared to last year, this request is $1,000 less; however, the number of events has been increased from 3 to 5 and the duration of the events has been increased by an hour per event. SWDD Agenda - Request to Participate in the 2014 KIRB Marketplace at Indian River Mall Page — 1 — 122 r FUNDING: Funding for the $3,000 sponsorship is available in the SWDD recycling budget under Other Professional Services, Account No. 41125534-033190 which is funded from SWDD assessments and user fees. The account has a total budget of $10,000 for the 2013/2014 fiscal year. ACCOUNT NO.: Description Account Number Amount Other Professional Services 41125534-033190 $3,000 RECOMMENDATION: Staff recommends the SWDD Board authorize participating in the 2014 KIRB Marketplace at the Indian River Mall with a sponsorship in the amount of $3,000. ATTACHMENT: 1. 2014 KIRB Marketplace Proposal from Indian River Mall APPROVED FOR AGENDA: By: (ie /Joseph /! For: 4,2/ .3 60/,/ "hod A. Baird, County Administrator Date Indian River Co. Approved Date Administration j /q/f9 Legal (�'`� ._S--!" a- I'll Budget t Jr 2gl'/4 SWDD ` 2S `Y SWDD-Finance Ci 5-/2.1''11 SWDD Agenda - Request to Participate in the 2014 KIRB Marketplace at Indian River Mall cmc Page — 2 — 123 ndian River Ma a 2 oE ts o ° E c (LS 0 01% "C3 0)0 C.) 0 CU 0 RS 0 a CO E2- 0 4-7 cn 0 *N -E or kee EMEEMEal 124 = N E W = C Cv Y N O N ([3 L i C C ON O c E a -.c as • O = E 0 -0 CL 1:-.)_ 22 ca 2 O 00) W a) c, -0 coLa) O � j O a) (Q ca) a3 N N N 0 To -cC _ E c §o Q L co N N -0 O'O -la'c vi r ccu E N N Q 15 N > > O Q. �E3 c00 o _cE� 0 CDC CL 1- co 2 W co c� UC > L....C o 5 U) (0 N O U Z Q > "O N a) C =_ U c m U)i > ca 4E c ' i 0) - Z' a (aN Ce OCii — c U C O a) ,._'� O E ^L, 4-' Q ......•W a) W o 0 c co o co Q co C' mo NO '_ 5 La a`) a co = a) m > vi a) al ca c o L 'o > c o o Q a�V N N a) U a) > 17 > Y O C O a) . cn cr = LI. cc C 00 c CLL 0 1ilulIRSI►IU 125 a) as 0 . 2 03r N O a) "C3 13 0. O T.) YO U C 0 •C o a) O E 0 O as (o (6 LL C > N — - O c Tu O c p co ei co > 0 Ki E O U) c Q t c of c ca c c o Q c 0) ' M -a c c1:30 ` O c O O +N-' m _ aj _Ne W_ a) O Y To 0 c O co o) (6 E 0 Oo O co U CL O O it 0 i c a) ) c a) v) o_ E (6 cii co O c 0 Q N 2 V 03 (B CO_ 2 c c — s.. ca O co > E a) co LLIco O c c O 0 7 ~ C CU > o "a;L Q_ o) = a) c 0 w co O a) c 0 O c U) N Y c0 (U a) .N > 0 > CO d O c6 0O 0> ++ c) . -cam, a) c) CO c = A'C O (O N > (/) E{} 9 E LL Ea W . `. CI CI 0 u) r 1- Ctf 00 cr r� Z 0 s imon.com' 126 127 INDIAN RIVER COUNTY SOLID WASTE DISPOSAL DISTRICT BOARD MEMORANDUM Date: To: Thru: From: May 23, 2014 Joseph A. Baird, County Administrator Vincent Burke, Director of Utility Services Himanshu H. Mehta, P.E., Managing Director, Solid Waste Disposal District 1v,, Subject: Work Order No. 9 to Geosyntec for One Year of Groundwater Monitoring/Reporting and Related Consulting Services at the Former South Gifford Road Landfill DESCRIPTIONS AND CONDITIONS: In accordance with the requirements by the Florida Department of Environmental Protection (FDEP), the former South Gifford Road Landfill site requires continual groundwater monitoring activities and required regulatory oversight to show that the County and SWDD are proactively taking efforts to remediate the site. In a letter from the FDEP project manager to IRC SWDD dated February 21, 2014, FDEP approved the previous document prepared by Geosyntec for ongoing FDEP-required activities at the site, including some reduced sample parameters, and required submittal of the next semi-annual groundwater monitoring report no later than August 31, 2014 (to document results of the summer 2014 semi-annual sampling event including in the attached work order request). Previous sampling, reporting, and remedial events performed by Geosyntec have been completed on schedule and within budget. Accordingly, staff requested the attached proposal from Geosyntec to provide groundwater monitoring and reporting for an additional one-year period, annual pollution remediation liabilities evaluation and efforts for dismantling the on-site interim pump & treat (IP&T) system (FDEP has approved discontinuing use and it is no longer needed). SWDD board authorized the analysis of the contents of the IPT in amendment #1 to WO #7 back on January 7, 2014. ANALYSIS: Geosyntec's proposal includes two semi-annual monitoring and reporting events for the plume monitoring well network, as well as annual pollution remediation liabilities evaluation and IP&T system dismantling. Geosyntec's proposal consists of six main tasks as follows: Task Description Budget Task 1: Project Management $6,349 Task 2: Meetings/Regulatory Interaction $7,904 Task 3: Annual Pollution Remediation Liabilities Evaluation $3,656 Task 4: Semi -Annual Sampling Activities $56,689 Task 5: Data Evaluation and Semi -Annual Reporting $25,551 Task 6: IP&T System Dismantling $25,932 Total $126,081 128 SWDD Agenda - Geosyntec Work Order No 9 - Former South Gifford Road landfill Groundwater Sampling Reporting Page -1- Task 1 includes project planning and management responsibilities. Task 2 includes meeting attendance and interaction with regulatory agencies. Task 3 includes preparation of the annual environmental liability evaluation (including five sites) in response to Governmental Accounting Standards Board Statement No. 49 (GASB No. 49), Accounting and Financial Reporting for Pollution Remediation Obligations, which requires the inclusion and calculation of pollution remediation obligations. Task 4 includes field preparation, groundwater sampling, and water level measurements (for a total of 91 wells). Task 5 includes data evaluation and semi-annual reporting. Task 6 includes dismantling the IP&T system and recycling and/or disposing of the components. Comparatively, the sampling and reporting portion of the current work order is within the previous level of effort provided by Geosyntec. The one additional task in this work order includes the IP&T system dismantling, which is the first step necessary to return the property to redevelopment/leasable/sellable conditions. As a brief update, Geosyntec has completed the redevelopment assessment activities in accordance with their independent scope of work with the Treasure Coast Regional Planning Council (TCRPC). SWDD staff will provide a detailed update at a future Board meeting when the final report is available. FUNDING: Funding for this work is budgeted and available in account number 31521734-033490-03004, which is the one cent sales tax fund used for infrastructure needs of the County. Costs associated with the landfills are authorized uses of the one cent sales tax in addition to infrastructure. ACCOUNT NO.: Description Account Number Amount One Cent Sales Tax Fund — Infrastructure Needs 31521734-033490-03004 $126,081 RECOMMENDATION: Staff recommends that the SWDD Board approves and authorizes the Chairman to sign the attached Work Order No. 9 authorizing Geosyntec to provide groundwater monitoring/reporting and related consulting services for the Former Gifford Road Landfill in compliance with FDEP requirements for a period of one year not to exceed fee of $126,081. ATTACHMENT: Geosyntec Work Order No. 9 APPROVED FOR AGENDA: By: l �� a)'�'�1� r� For: JosepilA. Baird, County Administrator Date Indian River Co. Approved Date Administration +/� %'f Legal ` Vl s' -? ( ( Budget ak 5(Z'$ I4 SWDD or 5 /l SWDD -Finance C 5- -Pi SWDD Agenda - Geosyntec Work Order No 9 - Former South Gifford Road Landfill Groundwater Sampling Reporting Page - 2 - 129 WORK ORDER NUMBER 9 Former South Gifford Road Landfill This Work Order Number 9 is entered into as of this day of , 20_ pursuant to that certain Continuing Contract Agreement for Professional Services entered into as of November 15, 2011 (the "Agreement"), by and between INDIAN RIVER COUNTY, a political subdivision of the State of Florida ("COUNTY") and Geosyntec Consultants, Inc. ("Consultant"). The COUNTY has selected the Consultant to perform the professional services set forth on Exhibit 1 (Scope of Work), attached to this Work Order and made part hereof by this reference. The professional services will be performed by the Consultant for the fee schedule set forth in Exhibit 1 (Fee Schedule), attached to this Work Order and made a part hereof by this reference. The Consultant will perform the professional services within the timeframe more particularly set forth in Exhibit 1 (Time Schedule), attached to this Work Order and made a part hereof by this reference all in accordance with the terms and provisions set forth in the Agreement. Pursuant to paragraph 1.4 of the Agreement, nothing contained in any Work Order shall conflict with the terms of the Agreement and the terms of the Agreement shall be deemed to be incorporated in each individual Work Order as if fully set forth herein. IN WITNESS WHEREOF, the parties hereto have executed this Work Order as of the date first written above. CONSULTANT: Geosyntec By: Title: Bv: BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY Peter D. O'Bryan, Chairman BCC Approved Date: Attest: Jeffrey R. Smith, Clerk of Court and Comptroller By: Deputy Clerk A / i Approved: CL ,0141) j� (),V/,(// seph. Baird, County Administrator li ////' /) Approved as to form and legal sufficiency:. pp g � A Dylan T. Reingold, County Attorney 130 EXHIBIT 1 PROFESSIONAL SERVICES engineers 1 scientists 1 innovators 131 Geosyntec(> consultants Mr. Himanshu H. Mehta, P.E. Managing Director Solid Waste Disposal District Indian River County 1325 74th Avenue SW Vero Beach, Florida 32968 6770 South Washington Avenue, Suite 3 Titusville, Florida 32780 PH 321.269.5880 FAX 321.269.5813 www. geosyn tee. coin 23 May 2014 Subject: Proposal to Provide One Year of Groundwater Monitoring/Reporting and Related Consulting Services Former South Gifford Road Landfill Vero Beach, Indian River County, Florida Dear Mr. Mehta: Geosyntec Consultants (Geosyntec) is pleased to submit this letter proposal to the Indian River County (IRC) Solid Waste Disposal District (SWDD) to provide professional services for Florida Department of Environmental Protection (FDEP)-required activities associated with continued implementation of the groundwater monitoring for the chlorinated volatile organic compound (CVOC) plume at the Former South Gifford Road Landfill located in Vero Beach, Indian River County, Florida (Site). This fee proposal is based on correspondence with the FDEP and discussions with IRC. As requested by IRC, this fee proposal includes budget to complete two semi-annual monitoring and reporting events for the plume monitoring well network, as well as related consulting services to prepare an annual pollution liabilities evaluation report for identified IRC -owned environmental liabilities, represent IRC during interactions with regulatory agencies, and dismantle the On -Site Interim Pump & Treat (IP&T) System. Geosyntec has prepared this proposal (professional services as Exhibit 1) as Work Order No. 7 for the Continuing Contract Agreement for Professional Services between IRC SWDD and Geosyntec, dated 18 June 2013. The remainder of this letter provides an overview of the project background, a description of the proposed scope of work, a budget estimate, and a discussion of the schedule for accomplishment of the work described herein. PROJECT BACKGROUND As part of the long-term monitoring activities for the identified CVOC plume associated with the South Gifford Road Landfill, a network of monitoring wells will require sampling on an annual or semi-annual basis to: (i) confirm that the CVOC plume is not migrating by monitoring the lateral and vertical extent; (ii) evaluate the impact of source and dissolved plume bioremediation XR 14094\PR 14027_20140523_RE V engineers 1 scientists 1 innovators 132 ..r►° Mr. Himanshu H. Mehta, P.E. 23 May 2014 Page 2 to assess CVOC plume centerline concentrations over time; and (iii) assess the impact of biological and physical natural attenuation processes on CVOC plume degradation. The on -Site 1P&T system was installed to provide hydraulic containment of the high concentration area of the dissolved groundwater plume in December 2002. A Remedial Action Plan (RAP) was developed in July 2003, concurrent with the groundwater monitoring activities and IP&T system operation. The RAP outlined a proposed remedy for the VOC-impacted area of the Site, including (but not limited to), expansion of the existing IP&T system and construction of an infiltration gallery for effluent re-injection, which was completed in 2004. The infiltration gallery was retrofitted in 2008, in accordance with design specifications described in the May 2007 RAP Modification document, and is currently being used as part of the biobarrier transect 1 at the Site. The FDEP approved discontinuing the use of the IP&T system in a letter dated 2 August 2006, provided the system shutdown coincided with the approval and implementation of a Remedial Action Plan Modification (RAPM). A RAPM was submitted in May 2007 and approved by FDEP in August 2007. Geosyntec discontinued IP&T system operation and implemented the RAPM activities in April through June 2008. Since that time, the air stripper has been kept on-site for treatment of purge water. However, the blower on the air stripper is no longer functional and liquid waste generated during groundwater sampling events is currently being containerized in 55 -gallon drums for offsite disposal so the system can be dismantled. PROPOSED SCOPE OF WORK The proposed scope of work consists of semi-annual groundwater monitoring and reporting and related activities to be performed on behalf of IRC SWDD at the Former South Gifford Road Landfill. For the purpose of budgeting, the scope of work has been divided into the following tasks: • Task 1 — Project Management; • Task 2 — Meetings/Regulatory Interaction; • Task 3 — Annual Pollution Remediation Liabilities Evaluation; • Task 4 — Semi -Annual Sampling Activities; • Task 5 — Data Evaluation and Semi -Annual Reporting; and • Task 6 — IP&T System Dismantling The remainder of this section presents a general description of the activities to be performed in each task. XR14096\PR14027 20140523 REV engineers I scientists 1 innovators 133 Mr. Himanshu H. Mehta, P.E. 23 May 2014 Page 3 Task 1 — Project Management: Under this task, Geosyntec will perform project planning and management responsibilities, such as correspondence with IRC SWDD and FDEP, invoice review, project coordination, and project administration. The budget includes two hours per month for the project manager over a 12 -month project duration and one hour per sampling/field event has been included for the principal -in -charge. Task 2 — Meetings/Regulatory Interaction: Under this task, Geosyntec will prepare for and attend up to two meetings, with IRC SWDD, FDEP, and/or IRC Board of County Commission, as necessary. It is anticipated that one of these meetings may include preparation of a presentation of the redevelopment assessment activities and results conducted to date under authorization from the Treasure Coast Regional Planning Committee (TCRPC). Also, under this task, four hours has been included for the project manager to provide ongoing support to IRC SWDD related to interaction and negotiation with FDEP. Task 3 — Annual Pollution Remediation Liabilities Evaluation: As requested by IRC SWDD, under this task, Geosyntec will prepare the annual environmental liability evaluation. This document is prepared annually in response to Governmental Accounting Standards Board Statement No. 49 (GASB No. 49), Accounting and Financial Reporting for Pollution Remediation Obligations, which requires the inclusion and calculation of pollution remediation obligations. The objective of GASB No. 49 is to enhance the usefulness and comparability of pollution remediation obligation information reported by state and local governments. It has been assumed that the report will include the evaluation of five sites, including South Gifford Road Closed Landfill (4701 4151 Street), Old Administration Building (1840 25th Street), Former Cattle Dip Site (9255 93`d Street), North County Reverse Osmosis Plant (7751 58th Avenue), and Shadowbrook Estates (7775 85th Street). Task 4 — Semi -Annual Sampling Activities: Under this task, Geosyntec will perform all field activities related to the plume groundwater monitoring. The field activities will include field preparation, groundwater sampling, and water level measurements. Field preparation activities will include scheduling and staffing, subcontracting, coordination with the analytical laboratory, field equipment preparation, and notifying FDEP and Vero Beach Municipal Airport of the field schedule. Geosyntec will perform the groundwater sampling activities associated with the CVOC plume monitoring wells. Sampling activities will be completed with a combination of Passive Diffusion Bag (PDB) samplers and traditional low -flow sampling techniques. PDBs are anticipated to be purchased from EON Products, one of the few suppliers of this type of passive sampling device. This effort is anticipated to be completed by two people within one day during each of the semi-annual sampling events to save an additional mobilization (e.g. the PDBs to be sampled during the winter 2014 sampling event will be deployed during the summer 2014 event after sampling activities are completed). XR 14096\PR 14027_20140523_RE V engineers 1 scientists 1 innovators 134 Mr. Himanshu H. Mehta, P.E. 23 May 2014 Page 4 Groundwater sampling activities will be executed using a two -person sampling crew and will be performed in general accordance with the FDEP Standard Operating Procedures (SOPs). The proposed annual field event will be conducted in summer 2014 (tentatively in June) and will include sampling of 59 monitoring wells (43 wells using PDBs and 16 wells with traditional sampling techniques). The annual field event is budgeted to include four days for groundwater sampling activities and one day for PDB deployment for the next sampling event (total of five field days). The proposed semi-annual field event will be conducted in winter 2014 (tentatively in December) and will include sampling of 30 monitoring wells (29 wells using PDBs and 1 well with traditional sampling techniques). The semi-annual field event is budgeted to include two days for groundwater sampling activities and one day for PDB deployment for the next sampling event (total of three days). Consistent field documentation and field protocols will be utilized to develop reliable data to support the natural attenuation of the groundwater plume. The groundwater samples will be analyzed in accordance with the sampling plan summarized in the December 2013 Semi -Annual Groundwater Monitoring Report. Geosyntec will conduct a complete round of groundwater level measurements coincident with each semi-annual groundwater sampling event (budgeted for one day with two -person field team for each event). Depth to groundwater measurements will be recorded to the nearest 0.01 -ft in each monitoring well, including existing monitoring wells and applicable City of Vero Beach wells (assumed up to 88 wells per event). It is anticipated that purge water (investigation -derived waste [IDW]) will be containerized in 55 -gallon polyethylene drums and temporarily staged on Site for characterization prior to removal and disposal. Costs are included herein for three 55 -gallon polyethylene drums, analysis of three TCLP sample for IDW characterization, and two transport trips. Overall, budget has been included for ten field days with a two -person team (i.e., 20 man days) and associated field expenses. Task 5 — Data Evaluation and Semi -Annual Reporting: Under this task, Geosyntec will perform data evaluation activities and prepare two semi-annual reports for submittal to FDEP. Data evaluation activities will include database management, screening results against applicable regulatory criteria, GIS figure preparation, time trend analyses, and/or statistical data analyses. The results of groundwater sampling associated with the CVOC plume monitoring will be presented in a report supported by attachments containing Chain -of -Custody sheets, field notes and observations, water sampling logs, maps, graphs, analytical results, and any other applicable materials. The draft reports will be submitted to IRC SWDD for review prior to submittal to FDEP. Each final semi-annual report will be signed and sealed by a Florida registered professional engineer or geologist. XR 14096\PR 14027_20I40523_RE V engineers scientists 1 innovators 135 Mr. Himanshu H. Mehta, P.E. 23 May 2014 Page 5 Task 6 — IP&T System Dismantling: Under this task, Geosyntec will provide contractor oversight to dismantle and dispose of the IP&T system and system appurtenances. The air stripper will be cleaned and decontaminated. It is anticipated that the concrete will be recycled. Parts of the system that are in reusable condition will be retained for reuse by IRC, if needed (this may include submersible pumps in the recovery wells and/or the air stripper). Recovery wells will be properly abandoned by a Florida -licensed driller. Geosyntec will remove and dispose of above -ground piping/conduit, characterize the waste generated as part of these activities, and oversee waste removal. Overall, the fieldwork is anticipated to require seven man days. Labor hours and related field expenses have been included for this fieldwork, as well as time for contractor procurement and field support. SCHEDULE Geosyntec will conduct the groundwater monitoring and reporting activities on a semi-annual basis as described herein. The semi-annual groundwater monitoring events will be tentatively conducted in June and December 2014. The on -Site P&T system dismantling can be conducted upon authorization from IRC SWDD and based on subcontractor availability. BUDGET ESTIMATE A budget estimate for the scope of work outlined in Tasks 1 through 6 of this proposal is summarized in the following table, and a detailed budget estimate is provided as Attachment A. The budget estimate presented in this proposal is based on Geosyntec's understanding of the project requirements, our experience gained from executing similar tasks for SWDD since 2002 at the Site, and experience with groundwater monitoring and reporting activities at similar facilities. Geosyntec will not exceed the budget estimate without prior approval and written authorization from IRC SWDD. Task 1 — Project Management $6,349 Task 2 — Meetings/Regulatory Interaction $7,904 Task 3 — Annual Pollution Remediation Liabilities Evaluation $3,656 Task 4 — Semi -Annual Sampling Activities $56,689 Task 5 — Data Evaluation and Semi -Annual Reporting $25,551 Task 6 — IP&T System Dismantling $25,932 TOTAL $126,081 XR 14096\PR I4027_20140523_REV engineers I scientists I innovators 136 Mr. Himanshu H. Mehta, P.E. 23 May 2014 Page 6 CLOSURE Geosyntec appreciates this opportunity to offer our services. If this proposal is acceptable, please indicate your agreement by signing the attached work authorization, which references this proposal. Please return one signed work authorization to Ms. Johnson's attention. Please call either of the undersigned with questions you may have as you review this proposal. Sincerely, I Lauren Petty Hydrogeologist w R ill Johns, P.G. enior Hydrogeologist Attachments XR14096\PR14027 20140523 REV engineers 1 scientists 1 innovators 137 �r ATTACHMENT A BUDGET ESTIMATE engineers 1 scientists 1 innovators 138 Table 1 MAY 2014 BUDGET ESTIMATE SOUTH GIFFORD ROAD LANDFILL •Project Management ITEM BASIS RATE QUANTITY ESTIMATED BUDGET A. Professional Services, Principal hr $216 2 $432 Senior Project Geologist hr $179 28 $5,012 Subtotal Professional Services $5,444 B. Technical/Administrative Services Administrative Assistant hr $90 8 $720 Subtotal Technical/Administrative Services $720 C. Reimbursables Communications Fee 3% labor 0.03 6,164 $185 Subtotal Reimbursables $185 TOTAL ESTIMATED BUDGET : PHASE 1 $6,349 PR14027 Geosyntec Consultants 139 Table 2 MAY 2014 BUDGET ESTIMATE SOUTH GIFFORD ROAD LANDFILL PHASE 2: Meetings/Regulatory Interaction ITEM BASIS RATE QUANTITY ESTIMATED BUDGET A. Professional Services • Senior Project Geologist hr $179 30 $5,370 Engineer hr $128 18 $2,304 Subtotal Professional Services $7,674 C. Reimbursables Communications Fee 3% labor 0.03 7,674 $230 Subtotal Reimbursables $230 TOTAL ESTIMATED BUDGET: PHASE 2 $7,904 PR14027 Geosyntec Consultants 140 Table 3 MAY 2014 BUDGET ESTIMATE SOUTH GIFFORD ROAD LANDFILL •Annual Pollution Remediation Liabilities Evaluation ITEM BASIS RATE QUANTITY ESTIMATED BUDGET A.Professional Services Principal hr $216 4 $864 Senior Project Geologist hr $179 0 $0 Senior Staff Engineer hr $113 16 $1,808 Subtotal Professional Services $2,672 B. Technical/Administrative Services Designer/GIS hr $131 2 $262 Administrative Assistant hr $90 6 $540 Subtotal Technical/Administrative Services $802 C. Reimbursables Communications Fee 3% labor 0.03 3,474 $104 CADD Computer System hr $15 2 $30 8.5"x11" Photocopies each $0.12 400 $48 Subtotal Reimbursables $182 TOTAL ESTIMATED BUDGET : FRASE 4 , 53,656 PR14027 Geosyntec Consultants 141 PR 14027 Table 4 MAY 2014 BUDGET ESTIMATE SOUTH GIFFORD ROAD LANDFILL • ITEM BASIS RATE QUANTITY ESTIMATED TIMATBUDGED A. Professional Services Senior Project Geologist hr $179 4 $716 Geologist hr $128 24 $3,072 Senior Staff Geologist hr $113 124 $14,012 Subtotal Professional Services $17,800 . Technical/Administrative Services Field Superintendent hr $113 150 $16,950 Administrative Assistant hr $90 2 $180 Subtotal Technical/Administrative Services $17,130 C. Subcontractors Laboratory Analysis for VOCs each $80 92 $7,383 Laboratory Analysis for TOC each $27 3 $80 Laboratory Analysis for Dissolved Gases each $64 14 $899 Laboratory Analysis for Dhc each $305 2 $610 Laboratory Analysis for vcrA each $144 2 $289 Subtotal Subcontractor Services $9,261 D. - Reimbursables: PDBs-Field Ready each $30.50 72 $2,196 PDBs Reusable Supplies/Shipping LS $500.00 1 $500 Drums each $50.00 3 $150 Drum Transport each $963.00 2 $1,926 Lodging day $101 18 $1,818 Per Diem day $51 18 $918 Communications Fee 3% labor 0.03 $34,930 $1,048 Field Vehicle day $97 20 $1,940 8.5"x11" Photocopies each $0.12 160 $19 Overnight Cooler each $95 2 $190 Groundwater Sampling Kit day $275 5 $1,375 Water Level Measurement Kit day $55 2 $110 PDB Deployment Kit day $100 2 $200 Equipment Shipping each $54 2 $108 Subtotal Reimbursables $12,498 TOTAL ESTIMATED BUDGET PHASE',4 $56,689 TOTAL ESTIMATED BUDGET FOR THE EACH EVENT , $28,344 Notes: 1. Lodging and per diem rates were taken from the GSA website for the Vero Beach area (www.gsa.gov). 2. Groundwater Sampling Kit includes two sets of the following: water level indicator, peristaltic pump, water quality meter (pH, temperature, conductivity, dissolved oxygen, and oxidation reduction potential), turbidity meter, tubing, and miscellaneous field supplie 3. Water Level Measurement Kit includes: water level indicator and miscellaneous field supplies. 4. PDB Deployment Kit includes: miscellaneous field supplies necessary to suspend and deploy PDBs. Geosyntec Consultants 142 Table 5 MAY 2014 BUDGET ESTIMATE SOUTH GIFFORD ROAD LANDFILL r I1H�7L' ., Li1�w L' ♦wuwa.v.. w..v ........ .�......... ITEM BASIS RATE QUANTITY ESTIMATED BUDGET ............. . Professional Services Principal hr $216 6 $1,296 Senior Project Geologist hr $179 24 $4,296 Geologist hr $128 50 $6,400 Senior Staff Geologist hr $113 42 $4,746 Subtotal Professional Services $16,738 B. Technical/Administrative Services Designer/GIS hr $126 48 $6,048 Technical/Administrative Assistant hr $88 12 $1,056 Subtotal TechnicaUAdministrative Services $7,104 C. Reimbursables Communications Fee 3% labor 0.03 $23,842 $715 CADD Computer System hr $15 48 $720 8.5'x11" Photocopies each $0.12 1,080 $130 CADD Photocopies each $3 48 $144 Subtotal Reimbursables $1,709 TOTAL ESTIMATED BUDGET : PHASE 5 .. $25,551 TOTAL ESTIMATED BUDGET PER REPORT $12,775 Geosyntec Consultants PR14027 143 Table 6 MAY 2014 BUDGET ESTIMATE SOUTH GIFFORD ROAD LANDFILL • ITEM BASIS RATE QUANTITY ESTIMATED BUDGET A. Professional Services Principal hr $216 0 $0 Senior Project Geologist hr $179 2 $358 Geologist hr $128 10 $1,280 Senior Staff Geologist hr $113 0 $0 Staff Geologist hr $96 24 $2,304 Subtotal Professional Services $3,942 B. TechnicaUAdministrative Services Field Superintendent hr $113 60 $6,780 Administrative Assistant hr $90 0 $0 Subtotal Technical/Administrative Services $6,780 . Subcontractors $323 2 $647 Laboratory Analysis for VOC TCLP each Subtotal Subcontractor Services $647 D. Reimbursables Recovery Well Abandonments each $1,112.80 3 $3,338 IP&T System Dismantling LS $8,827.50 1 $8,828 Driller Mobilization LS $321.00 1 $321 Lodging day $101 7 $707 Per Diem day $51 7 $357 Communications Fee 3% labor 0.03 $10,722 $322 Field Vehicle day $97 7 $679 8.5'x11" Photocopies each $0.12 100 $12 Subtotal Reimbursables $14,564 TOTAL ESTIMATED BUDGET : PHASE 6 525,932 Notes: 1. Lodging and per diem rates were taken from the GSA website for the Vero Beach area (www.gsa.gov). PR14027-REV Geosyntec Consultants 144 INDIAN RIVER COUNTY SOLID WASTE DISPOSAL DISTRICT BOARD MEMORANDUM Date: May 23, 2014 To: Joseph A. Baird, County Administrator From: Vincent Burke, P.E., Director of Utility Services a Prepared By: Himanshu H. Mehta, P.E., Managing Director, Solid Waste Disposal District fel Subject: 2014 Master Plan Update — Summary of Technical Memorandums 4 and 5 DESCRIPTIONS AND CONDITIONS: On December 3, 2013, the SWDD Board approved Work Order No. 1 with Neel -Schaffer, Inc. (NSI) in the amount of $148,202 to provide engineering services related to the 2014 Solid Waste Master Plan Update (Update) to the previous master plan adopted in 2007 for long-term management of countywide solid waste. This update entails a series of technical memorandums (TM) that build toward a final report to be presented to the Board for adoption. Kessler Consulting, Inc. (KCI), as a subconsultant to NSI, was commissioned to conduct a Waste Composition Study (WCS) and to draft portions of the Update regarding solid waste collection, recycling, and processing opportunities based on the County's current system. The purpose of this agenda item is to provide a brief summary of the draft TMs 4 and 5, which provide the results of the WCS and identify opportunities to improve collection efficiencies and increase recycling in the future, respectively. ANALYSIS: TM4 provides the results of the WCS, the purpose of which was to determine the percentage by weight of materials found in residential and commercial solid waste delivered to the County's landfill for disposal. The study included only materials destined for disposal, not materials diverted for recycling, yard trash sent to INEOS, or special waste streams such as asbestos and industrial waste. Highlights and conclusions are as follows: A. Samples were pulled from 40 loads of waste (not including Toads of bulky waste or construction debris) and manually sorted into defined material categories. Table 1 presents the WCS results for single-family residential waste, multi -family residential waste, commercial waste, and the three waste streams combined (countywide). More than 46% of residential and commercial waste disposed consists of materials that could potentially be diverted through existing recycling programs. This includes recyclable paper and containers (32%), yard trash (8%), and other types of recyclables such as appliances, electronics, scrap metal, and polystyrene (6%). An additional 24% is comprised of other types of organic materials that could potentially be composted, including food waste, clean wood waste, and low-grade paper. SWDD Agenda - 2014 Master Plan Update - Summary of TM 4-5_rev Page 1 of 4 145 Table 1- Waste Composition Study Results Material Categories Single- Family Multi- Family Commercial Countywide (3 combined) 1 2 3 4 6 Newspaper Corrugated Containers Office Paper Other Recyclable Paper Aseptic Containers 1.8% 5.4% 1.5% 6.4% 0.3% 2.8% 5.9% 2.5% 9.9% 0.2% 2.5% 12.1% 3.7% 7.4% 0.5% 2.1% 7.2% 2.2% 7.3% 0.3% Accepted Recyclable Fiber 15.3% 21.3% 26.3% 19.2% 7 8 9 10 11 15 18 20 PET Containers HDPE Containers Other Non -Bottle Plastics #1 and #2 Other Plastic Containers (#3-#7) Bulky Rigid Plastics Tin/Steel Cans Aluminum Cans Glass Containers 1.6% 1.1% 0.8% 1.2% 1.1% 1.9% 0.8% 3.3% 2.4% 1.6% 1.1% 1.0% 1.3% 2.1% 1.4% 7.6% 1.7% 1.0% 1.0% 1.3% 1.4% 1.2% 0.7% 3.5% 1.8% 1.2% 0.9% 1.2% 1.2% 1.8% 0.9% 4.2% Accepted Recyclable Containers 11.8% 18.5% 11.9% 13.0% 13 16 17 19 24 Styrofoam White Goods/Small Appliances Other Ferrous Other Non -Ferrous Electronics 1.5% 0.5% 0.9% 0.4% 3.0% 1.0% 1.2% 0.4% 0.6% 2.5% 2.1% 0.5% 1.1% 1.2% 1.1% 1.6% 0.6% 0.8% 0.6% 2.4% Other Accepted Recyclables 6.3% 5.7% 5.9% 6.1% 30 Yard Trash 12.3% 2.1% 3.7% 8.2% MATERIAIS ACCEPTED IN EXISTING PROGRAMS 45.7% 47.6% 47.7% 46.6% 5 26 31 Low Grade Paper Clean Wood Waste Food Waste 10.9% 0.4% 11.3% 8.1% 1.3% 16.0% 8.1% 1.8% 16.9% 9.7% 0.9% 13.6% OTHER COMPOSTABLE MATERIALS 22.6% 25.4% 26.7% 24.2% 12 14 21 22 , 23 25 27 28 29 32 33 34 Non -Rigid Plastic Film All Other Plastics Other Glass Textiles Special Wastes Household Batteries Treated Wood Waste C&D Debris Tires and Rubber I All Other Garbage Liquids Grit 6.6% 0.8% 1.0% 5.8% 0.0% 0.1% 2.4% 2.9% 0.2% 9.2% 0.3% 2.6% 4.7% 0.8% 0.7% 4.3% 0.1% 0.1% 2.2% 2.7% 0.3% 8.2% 0.2% i 2.8% 6.3% 1.1% 1.0% 3.3% 0.4% 0.1% 1.7% 4.9% 0.5% 3.9% 0.8% 1.7% 6.2% 0.9% 0.9% 4.9% 0.1% 0.1% 2.2% 3.4% 0.3% 7.6% 0.4% 2.4% ALL OTHER MATERIALS 31.7% 100.0% 27.0% 100.0% 25.5% 100.0% 29.3% 100.0% TOTALS Note: The standard 34 material categories have been sorted and grouped based on their potential to be recycled or composted. SWDD Agenda - 2014 Master Plan Update - Summary of TM 4-5_rev Page 2 of 4 146 B. A visual audit was conducted of construction and demolition (C&D) debris and other bulky wastes delivered to the County's landfill. This waste stream also contained a substantial amount of materials that have the potential to be recycled, including rock/gravel (26.3%), yard trash (14.9%), untreated wood (11.9%), drywall (14.1%), corrugated cardboard (1.8%), carpet and padding (1.6%), rigid plastics (1.4%) and scrap metals and appliances (1.2%). TM5 identifies options and opportunities related to the County's solid waste collection and recycling systems that can help the County maximize recycling, lower costs, and/or enhance efficiencies. A. Collection Opportunities: Based on an analysis of the County's existing collection system, KCI developed the menu of options provided in Table 2 that seek to increase collection efficiency and thereby lower rates, modernize the collection system, and increase recovery of recyclables. Options may be considered independently, but provide greater opportunities in combination with one another. A discussion of each is provided in TM5 and will be discussed in the presentation to the Board. 1. Joint County -municipal collection agreement 2. Curbside collection service options a. Conversion to carted single stream recycling b. Conversion to carted garbage collection c. Use of Radio Frequency Identification (RFID) d. Conversion to weekly garbage collection 3. Universal collection in all of the unincorporated County or in an Urban Service Area 4. Possible closure of one or more CCCs 5. Limit CCC use to County residents only B. Current Waste Diversion and Recycling: KCI estimates that 44% of waste generated in Indian River County in CY 2013 was diverted from disposal. However, based on State rules for determining recycling rates, the County's 2013 recycling rate is calculated at 34%. The primary difference between the two figures is the 32,246 tons of vegetative debris processed by INEOS. Although diverted from disposal, the renewable energy credit received is based on the megawatt -hours generated, which equated to 892 tons. C. Recycling Opportunities: Based on the County's CY 2013 data and WCS results, Figure 1 depicts the types of potentially recoverable materials that are still being disposed, as well as the system changes that would assist in diverting more of these materials from disposa1.1 If all of the recyclables and yard trash accepted in the County's existing programs were diverted from disposal, the recycling rate would be increased by approximately 19%. However, implementing all of changes to the existing program 1 The percentages in Table 1 and Figure 1 differ because those in Table 1 apply only to the residential and commercial waste stream, while Figure 1 includes all waste generated in the County, including C&D debris, yard trash sent to INEOS, and special wastes such as asbestos and industrial waste. SWDD Agenda - 2014 Master Plan Update - Summary of TM 4-5_rev Page 3 of 4 147 that are listed, such as cart -based single stream recycling, weekly garbage collection (1-1-1), comprehensive multi -family and commercial recycling programs, aggressive education and outreach, and a full-time coordinator to implement these programs, would not capture 100% of these materials. A mixed waste processing system could complement the County's existing programs, divert more of these materials from disposal, and also capture the organics fraction of the waste stream. Achieving the State goal of 75% recycling by 2020 will require diverting other organics (food waste, clean wood waste, and low-grade paper) and C&D debris from disposal. Discussion of each of the system changes is provided in TM5 and will be included in the presentation to the Board. Figure 1— Waste Generated and Potential Diversion Opportunities 100% 90% 80% 77% 70% 64% 60% 53% 50% 40% 30% 20% 10% 0% Other Waste, 23% Approved C&D Debris, 12% Administration Organics /Date 5c / 11% Y j< Budget Recyclables & '4 Yard Trash ' 19% SWDD -Finance Recycled 5--27-M 34% - C&D recovery - Organics recovery - Education & outreach - Single stream carts; 1-1-1 - Multi -family recycling - Commercial recycling - Greening the government - Recycling Coordinator - Rewards program - Potential to increase renewable energy credit through INEOS Mixed waste processing Note: For "Recyclables & Yard Trash" and "Organics," the shading represents the relative amounts contributed by single-family (darkest shade), multi -family (middle shade), and commercial (lightest shade) waste. Additional updates will be presented at future meetings. APPROVED FOR AGENDA: By: ( ct_p.)--) .77 ' J 00,1) Joseph A. Baird, County Administrator Fc(t% t3, v / Date SWDD Agenda - 2014 Master Plan Update - Summary of TM 4-5_I Indian River Co. Approved Administration /Date 5c / Legal Y j< Budget '4 SWDD i (' VillY SWDD -Finance Com,(„ 5--27-M 148 BOARD OF COUNTY COMMISSIONERS Peter D. O'Bryan Chairman District 4 Wesley S. Davis Vice Chairman District 1 Mr. Robert Bendus, Director Division of Historical Resources Bureau of Historical Preservation Grants and Education Center 500 South Bronough Street Tallahassee, FL 32399-0250 Dear Mr. Bendus, June 3, 2014 Joseph E. Flescher District 2 Tim Zorc District 3 Bob Solari District 5 On behalf of the Indian River County Board of County Commissioners, I would like to express our support and endorsement for the Small Category grant application submitted by the Old Vero Ice Age Sites Committee (OVIASC). This grant will provide funding for the analysis, data, and publication of findings from the first year of excavation at the OVIASC site. This site may well contain the key elements to the questions of early man in Florida and in this hemisphere. It will be very important to the archaeological community and a profound effect on the local community and region. Thank you for the opportunity to express our support and endorsement for the grant application for the Old Vero Ice Age Site. Peter O'Bryan, Chairma Indian River County Board of County Commissioners cc: Board of County Commissioners 1801 27th Street, Building A Vero Beach, FL 32960 (772) 226-1490