Loading...
HomeMy WebLinkAbout09/16/2014PROCLAMATION DESIGNATING SEPTEMBER 15-19, 2014, AS INDUSTRY APPRECIATION WEEK IN INDIAN RIVER COUNTY, FLORIDA WHEREAS, business and industry in Indian River County is increasingly vital to the health of our community; and WHEREAS, while we continue our economic recovery, the sustainability of Indian River County's existing industries is key to a prosperous future; and WHEREAS, the future expansion of those industries wilt account for the majority of new high -wage and high -skill jobs created in our County; and WHEREAS, our existing industries help sustain the quality of life and a solid tax base in Indian River County; and WHEREAS, the Indian River County Chamber of Commerce serves as the County's primary economic development organization providing support for the retention and expansion of local industry; and WHEREAS, public awareness of the contributions made by industry is essential to the maintenance of good community -industry relationships; and WHEREAS, Indian River County Government recognizes the achievements of our local businesses and industries; and WHEREAS, all residents are encouraged to take time to salute Indian River County industries, and their employees, for the contributions they make in our community. NTY NOW, THEREFORE, FLORIDABE IT thatCLAIMED theweek of September Y THE B 105 R9, 0D �4CbeU0designated a�sS INDIAN RIVER COUNTY, INDUSTRY APPRECIATION WEEK IN INDIAN RIVER COUNTY. Adopted this 16th day of September, 2014. BOARD OF COUNTY COMMISSIONERS, IN RIVER COUNTY FLORIDA Aet Peter D. O'Bryan, Chairman Y Wesle S. Davis, Vice hairman seph E. Flescher CA-eatBob Solari Tim Z Information Item INDIAN RIVER COUNTY, FLORIDA DEPARTMENT OF UTILITY SERVICES Date: September 8, 2014 To: Joseph A. Baird, County Administrator From: Vincent Burke, P.E., Director of Utility Services Prepared By: Cindy Corrente, Utilities Finance Manager(' Subject: Elimination of the Rate Equalization Charge in the Non -Unincorporated areas of Indian River County DESCRIPTIONS AND CONDITIONS: On March 4, 2014, The Board of County Commissioners (BCC) adopted Resolution 2014-020 which eliminated the rate equalization charge on water and sewer bills for customers in the non - unincorporated areas of the County. ANALYSIS: In 1995, the BCC adopted Resolution 95-16 which created a rate equalization charge of 6%, being comparable to the franchise fee that was charged to water and sewer customers in the unincorporated areas of the County, to be added to the total water and sewer charges in the non -unincorporated areas of the County. On March 4, 2014, the BCC voted to approve Resolution 2014-020 which eliminated this rate equalization charge. The effective date of this change is October 1, 2014. This elimination of the rate equalization charge for the non -unincorporated parts of the county will benefit approximately 10,500 water and sewer customers. FUNDING: The County's General Fund Revenues will be reduced by approximately $200,000.00 as a result of this change. Description Account Number Amount Fees — Water & Sewer 001032-323300 $200,000.00 Attachment: Resolution 2014-020 APPROVED FOR AGENDA: ,,� By: / �f1a ;�=C/1.� cC' Jose lih A. Baird, County Administrator For: L) day Date Indian River Co. Approved Date Administration (IPa Vi //Pi Legaltil % I Budget ( I q Utilities �v� a 1 �� Utilities -Finance Cr.{ q -Y'19 2 RESOLUTION NO. 2014- 020 A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA ELIMINATING THE RATE . EQUALIZATION CHARGE OF 6% FOR NON -UNINCORPORATED AREA CUSTOMERS ESTABLISHED PER RESOLUTION 95-16; AND ESTABLISHING AN EFFECTIVE DATE FOR THE ELIMINATION OF THE RATE EQUALIZATION CHARGE. WHEREAS, in 1995, Indian River County (the "County") and the City of Sebastian (the "City") entered into an interlocal agreement providing for the transfer of the City's water and wastewater system to the County (the "Agreement"); and WHEREAS, the Agreement authorized the County to charge a rate.equalization charge within the City; and WHEREAS, in 1995, the Board of County Commissioners (the "Board") adopted Resolution 95-16 creating a new rate equalization charge of 6%, comparable to the franchise fee charged in those unincorporated areas of the County, to be added to the total amount of water and sewer charges in the non -unincorporated areas of the County; and WHEREAS, the Board believes that the rate equalization charge, which is paid into the County's general fund, is no longer necessary or appropriate, almost 20 years after the Agreement. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY that: Section 1. The Board of County Commissioners of Indian River County hereby eliminates the rate equalization charge imposed in the non -unincorporated areas of the County created by Resolution 95-16 and authorized by the Agreement. Section 2. The elimination of the rate equalization charge in the non -unincorporated areas of the County shall go into effect on October I, 2014. The foregoing resolution was moved for adoption by Commissioner pavi s , and seconded by Commissioner Fl e s c h e r , and, upon being put to a vote, the vote was as follows: Chairman Peter D. O'Bryan Nay Vice Chairman Wesley S. Davis Aye Commissioner Joseph E. Flescher AyP Commissioner Bob Solari Ave Commissioner Tim Zorc AyP P AparylLi,doiGENERALRr eLmab J Adm., Ren1tdio.,iEwdimeon F calx Page 1 of 2 3 RESOLUTION NO. 2014- 020 The Chairman thereupon declared the resolution duly passed and adopted this 4th day of March, 2014. ATTEST: Jeffrey R. Smith, Clerk of Court and Comptrol Deputy Clerk F:Umontryl indoiGESEUVRrsdadow d O.dnunas RrsohdonsTgaddadon F.r.doe BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA.. ••. By: /.EJ�J �- • a Peter D. O'Bryan, Chairman ' �.. r'0 .'r BCC approval date: March 4 , 201" 4;•• RME•,,. Approved as to form and legal sufficiency: By: Dylan Reingold, County Attorney Page 2 of 2 4 hnformutional Matters 9-16-2014 Office of INDIT RIVER COUNTY ATTORNEY Dylan Reingold County Attorney William K. DeBraal, Deputy County Attorney Kate Pingolt Cotner, Assistant County Attorney TO: FROM: DATE: SUBJECT: MEMORANDUM Board of County Commissioners Kate Pingolt Cotner, Assistant County Attorney September 10, 2014 U.S. Coast Guard Navigational Survey and Public Hearings on October 2nd and 3rd, 2014 In .luly of 2014. U.S. Congressman Patrick Murphy met with the U.S. Coast Guard to express his concerns about the passenger rail project proposed by All Aboard Florida—Operations. LLC ("All Aboard Florida"). At the meeting. Congressman Murphy also urged the U.S. Coast Guard to hold public hearings to gather comments and information concerning the impacts of increased closings of the railroad bridges over the St. Lucie and Loxahatchee rivers. In response, the U.S. Coast Guard is conducting a navigational survey of the following three waterways that are regularly impacted by rail traffic: the New River bridge in Ft. Lauderdale, Florida, the Loxahatchee River bridge in Jupiter, Florida, and the St. Lucie River bridge in Stuart, Florida. All written comments concerning the three referenced bridges should be submitted prior to November 1, 2014, to the Office of the Commander Seventh Coast Guard District, Brickell Plaza Federal Building, 909 Southeast 1' Avenue. Suite 432, Miami, Florida 33131-3050. Additional information on how to submit your comments can he found on the U.S. Coast Guard website or on the Indian River County website. • The U. S. Coast Guard is also holding two public information gathering hearings concerning the navigability of the three referenced bridges. The first meeting will be held on October 2, 2014, from 7 p.m. to 9 p.m., at the Embassy Suites, 4350 PGA Blvd., Palm Beach Gardens regarding the Loxahatchee River bridge. The second meeting will he held on October 3, 2014, from 7 p.m. to 9 p.m., at the Hutchinson Island Marriott Beach Resort, 555 NE Ocean Blvd., Stuart regarding the St. Lucie River bridge. ATTACHMEN'T'S: • U.S. Coast Guard Public Notice for Solicitation of Comments for Navigational Survey • Article from TC Palm referring to public hearings ;PPROVEO FOR l ,AGENDA B.C.C. MEETING COUNTY ATTORNEY River Co. . Appr� . Date e� IIndian Admin. I, 404)1,119- Co. Atty. . i 1q M Budget Dept. Risk Mgr. U.S. Department of Homeland Security i United States Coast Guard Commander Seventh Coast Guard District PUBLIC NOTICE (11-14) 909 SE First Avenue Miami, FL 33131-3050 Staff Symbol: (dpb) Fax: (305) 415-6763 Email:USCGD7DPBPublicComment @uscg.mil 16593/2794/2342/2741 September 4, 2014 All interested parties are notifiedthat the Commander, Seventh Coast Guard District, is conducting navigational surveys of three waterways impacted by rail traffic. We are soliciting written comments through this notice and will be accepting written comments regarding the reasonable needs of marine traffic at the following locations at the date and time indicated: WATERWAY/LOCATION AND COMMENT COLLECTION DATE/TIME: A. Waterway: New River, mile 1.82, Downtown Fort Lauderdale, Broward Co., FL (Lat: 26°07'06.64"N, Long: 080°08'43.56"W). Comment collection: October 1, 2014, from 7-9 p.m., at Embassy Suites, 1100 SE 17th St, Fort Lauderdale, FL 33316. B. Waterway: Loxahatchee River, mile 1.23, Jupiter, Palm Beach Co., FL (Lat: 26 °56'51.50"N, Long: 080°05'25.10"W). Comment collection: October 2, 2014, from 7-9 p.m., at Embassy Suites, 4350 PGA Blvd, Palm Beach Gardens, FL 33410. C. Waterway: St. Lucie River, mile 7.11, Okeechobee Waterway (OWW), Stuart, Martin Co., FL (Lat: 27° 12'13.02"N, Long: 080 ° 15'36.79"W). Comment collection: October 3, 2014, from 7-9 p.m. at Hutchinson Island Marriott Beach Resort, 555 NE Ocean Blvd. Stuart, FL 34996. NAVIGATIONAL CONSIDERATIONS: In order to ensure the reasonable needs of navigation are being met by current bridge operation regulations, the U.S. Coast Guard is gathering written information from mariners to help determine if a change in federal bridge operating regulations should be considered. Interested parties are encouraged to complete the enclosed navigation survey and return it to the Seventh Coast Guard District offices to be included in the official record. Information helpful to this effort includes current and future use of the waterway (especially through movable bridges), the kind and type of vessels used, frequency of use, navigational hazards such as currents, obstructions, and those hazards that may not be evident from charts and published materials. SOLICITATION OF COMMENTS: In an effort to meet maritime needs, interested parties are requested to express their navigability concerns in writing. Comments will be received for the record at the Office of the Commander, Seventh Coast Guard District, Brickell Plaza Federal Building, 909 Southeast 1St Avenue, Suite 432, Miami, Florida 33131-3050. Comments mailed on or before November 1, 2014, will be made part of the official record. Written comments can also be received via email at: USCGD7DPBPublicComment@uscg.mil. Written commentswill also be received at the locations and dates listed above. 6 SEVENTH COAST GUARD DISTRICT, NAVIGATION SURVEY USER INFORMATION: NAME, ADDRESS & PHONE NUMBER: WHAT TYPE OF WATERWAY USER: (please circle one) PLEASURE COMMERCIAL LICENSED UNLICENSED VESSEL INFORMATION: TYPE VESSEL: (Please circle one) MOTOR SAIL FISHING FERRY TUG/BARGE PILOT DEEP DRAFT OTHER VESSEL DIMENSIONS: LENGTH BEAM DRAFT TONNAGE HORSEPOWER BRIDGE CLEARANCE REQUIREMENTS FOR VESSEL: (measured in feet) VERTICLE CLEARANCE HORIZANTAL CLEARANCE WATERWAY INFORMATION: NAME OF WATERWAY USED: (Please Circle) NEW RIVER LOXAHATCHEE RIVER SAINT LUCIE RIVER DO YOU USE MAIN CHANNEL? (Please Circle) YES NO WHEN DO YOU TRANSIT THESE WATERWAYS? (Please Circle) SEASONALLY YEAR-ROUND DAY NIGHT TIMES OF DAY USED MOST: 7 COMMENTS: PLEASE USE THIS SPACE TO COMMENT ON ANY NAVIGATION RELATED ISSUES REGARDING THIS WATERWAY NOT COVERED IN THIS SURVEY. PLEASE BE SPECIFIC WITH RESPECT TO ACTUAL NAVIGATIONAL NEEDS AND REQUIREMENTS. PLEASE ATTACH SKETCHES OR ANY ADDITIONAL INFORMATION NECESSARY TO HELP US FULLY UNDERSTAND THE ISSUE. COMMENTS MUST BE RECIEVED BY NOVEMBER 1,2014: Please send all written correspondence to: Commander, Seventh Coast Guard District, 909 SE First Ave, Suite 432, Miami, FI, 33131-3050, Or email: USCGD7DPBPublicCommentnuscg.mil For any questions regarding this navigation survey, please call (305) 415-6691 and leave a message. 8 Coast Guard organizing hearings, survey on All Aboard - Story Page 1 of 2 - Coast Guard organizing hearings, survey on All Aboard BY: Isadora Rangel POSTED: 1:04 PM, Sep 9, 2014 UPDATED: 23 mins ago TAG: martin county (/topic/martin+county) 1 our roads (/topic/our+roads) 1 shaping our future (/topic/shaping+our+future) 1 politics (/topic/politics) 1 st lucie county (/topic/st+lucie+county) The U.S. Coast Guard is looking for input regarding All Aboard Florida's impact to local waterways and boating. The agency announced last week it is conducting a survey (http://www.navicen.uscg.gov/pdf/bridges/publicNotices/Do7DPB-11-14 FEC% 2oRR%2oBridge St%2oLucie%2oRiver.pdf) and organizing a hearing in Stuart on Oct. 3 in relation to the increased closure of rail bridges over the Loxahatchee, St. Lucie, and New Rivers and "to help determine if a change in federal bridge operating regulations should be considered." Residents can fill out and mail or email the survey , by Nov. 1. The agency is asking them to describe current and future use of the waterways, especially through movable bridges, the kind of vessels they use and navigation hazards. The Coast Guard is participating in a document put together by the U.S. Department of Transportation that shows the environmental impacts of the project before considering whether to grant All Aboard a $1.5 billion loan. The private company plans high-speed passenger -rail service through the 'Treasure Coast and northern Palm Beach County by 2017. It would run 16 round trips daily as part of Miami -to -Orlando service. http://www.tcpalm.com/news/politics/coast-guard-organizing-hearings-survey-on-al l -aboard... 9/9/2014 Coast Guard organizing hearings, survey on All Aboard - Story Page 2 of 2 Recreational and commercial boaters, as well as Tequesta Fire -Rescue, are concerned about 32 additional daily bridge closings causing backups on the water and about wear -and -tear on bridges that are nearly 100 years old. "It is imperative that business owners, boaters, and emergency personnel have their concerns heard so that the Coast Guard may evaluate how best to ensure the continued navigability of our waterways," said U.S. Rep. Patrick Murphy, D -Jupiter, who wrote a letter to the agency in July asking for the hearings (http://www.tcpalm.com/franchise/shaping-our-future/murphy-coast-guard- should-hold-hearings-on-all-aboard-florida 61458002). Two hearings will also happen in Palm Beach Gardens on Oct. 2 and Fort Lauderdale on Oct. 1. If you go What: Loxahatchee River public information gathering meeting When: 7 to 9 p.m. Oct. 3 Where: I-Iutchinson Island Marriott Beach Resort, 555 N.L. Ocean Blvd., Stuart When: 7 to 9 p.m. Oct. 2 Where: Embassy Suites, 4350 PGA Blvd., Palm Beach Gardens Click here for survey (http://www.navicen.uscg.govf pdf/bridges/publicNotices/D07DPB-11-14 FEC% 20RR%20Bridge St%2oLucie%2oRiver.pdf) Information: 305-415-6691; USCGD7DPBPublicComment@uscg.mil Copyright 2014 Scripps Media, Inc. All rights reserved. This material may not be published, broadcast, rewritten,. or redistributed. http://www.tcpalm.com/news/politics/coast-guard-organizing-hearings-survey-on-al 1 -aboard... 9/9/2014 Florida Department of Environmental Protection • nor O'fic:2 F i Indian River Lagoon System Aquatic Preserves Tuesday, September 23, 2014 6:00 pm - 8:00 pm Indian River County Admin. Complex Indian River County Commission Chambers 1801 27th Street Vero Beach, FL 32960 For other meeting locations and dates, or to view the draft plan, please visit: www.dep.state.fLus/coastallsitesfindianriver/plan.htm The Florida Department of Environmental Protection's Florida Coastal Office (FCO) is responsible for the management of Florida's 41 aquatic preserves, 3 National Estuarine Research Reserves, a National Marine Sanctuary, Florida Coastal Management Program, Outer Continental Shelf Program, Coral Reef Conservation Program and Deepwater Horizon Response and Restoration Team. These protected areas comprise more than 4 million acres of the most valuable submerged lands and select coastal uplands in Florida. FCO is updating these management plans, and is currently seeking input on the draft Indian River Lagoon System aquatic preserves management plan. Meeting objectives: 1. Review purpose and process for revising the Indian River Lagoon System aquatic preserves management plan. 2. Present current draft plan with a focus on issues, goals, objectives and strategies. 3. Receive input on the draft management plan. The information from the meeting will be compiled and used by FCO in the revision of the draft management plan. Please contact Brian Sharpe, (772)429-2995/ Brian.Sharpe@dep.state.11.us or visit our website at www.dep. state.fl.us/coastal/siteslindianriverfplan.htm for more information or to request a written copy of the plan. Written comments are welcome and can be submitted by mail to 3300 Lewis Street, Ft. Pierce, FL 34981, or email FlorideCoasts@dep.state.fl us on or before October 24, 2014. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this workshop/meeting is asked to advise the agency at least 48 hours before the workshop/meeting by contacting Brian Sharpe at (772)429-2995 or Brian.Sharpe@dep.state.fl.us. If you are hearing or speech impaired, please contact the agency using the Florida Relay Service, (800) 955-8771 (TDD) or (800) 955-8770 (Voice). This publication funded in part through a grant agreement from the Florida Department of Environmental Protection, Florida Coastal Management Program by a grant provided by the Office of Ocean and Coastal Resource Management under the Coastal Zone Management Act of 1972, as amended, National Oceanic and Atmospheric Administration (NOAA) Award No. NA14NOS4190053-CM504. The views, statements, finding, conclusions, and recommendations expressed herein are those of the author(s) and do not necessarily reflect the views of the State of Florida, NOAA, or any of its subagencies. August 2014. I na ACZAT1C: PRESERVES Y' 1 verrommager l Jensen Bach Io Jupiter Inlet illIlliklla Management 11 JEFFREY R. SMITH, CPA, CGFO, CGMA Clerk of Circuit Court & Comptroller Finance Department 1801 27th Street Vero Beach, FL 32960 TO: HONORABLE BOARD OF COUNTY COMMISSIONERS FROM: DIANE BERNARDO, FINANCE DIRECTO THRU: JEFFREY R. SMITH, COMPTROLLER DATE: September 5, 2014 SUBJECT: APPROVAL OF WARRANTS August 29, 2014 to September 5, 2014 In compliance with Chapter 136.06, Florida Statutes, all warrants (checks and electronic payments) issued by the Board of County Commissioners are to be recorded in the Board minutes. Approval is requested for the attached list of warrants, issued by the Comptroller's office, for the time period of August 29, 2014 to September 5, 2014. Attachment: DB: MS 12 CHECK NBR 316550 316551 316552 316553 316554 316555 316556 316557 316558 316559 316560 316561 316562 316563 316564 316565 316566 316567 316568 316569 316570 316571 316572 316573 316574 316575 316576 316577 316578 316579 316580 316581 316582 316583 316584 316585 316586 316587 316588 316589 316590 316591 316592 316593 316594 316595 316596 316597 316598 316599 316600 316601 316602 316603 316604 316605 316606 316607 CHECKS WRITTEN CK DATE VENDOR AMOUNT 8/29/2014 CLERK OF CIRCUIT COURT 485.00 9/3/2014 GRACES LANDING LTD 295.00 9/3/2014 LINDSEY GARDENS APARTMENTS 1,345.00 9/3/2014 CREATIVE CHOICE HOMES XVI LTD 2,568.00 9/3/2014 TREASURE COAST HOMELESS SERVICES 383.00 9/3/2014 PINNACLE GROVE LTD 630.00 9/3/2014 VERO CLUB PARTNERS LTD 596.00 9/3/2014 THE PALMS AT VERO BEACH 2,300.00 9/3/2014 PELICAN ISLES LP 940.00 9/3/2014 GHOLAMREZA TORKAMAN 736.00 9/3/2014 INDIAN RIVER RDA LP 484.00 9/3/2014 AHS HOLDINGS GROUP LLC 705.00 9/3/2014 DANIEL CORY MARTIN 1,035.00 9/3/2014 ALCURT VERO BEACH LLC 3,040.00 9/3/2014 SARAH SPANN 891.00 9/3/2014 MADISON CAY LTD 539.00 9/3/2014 ORANGE COUNTY HOUSING & C D 919.37 9/3/2014 ALL FLORIDA REALTY SERVICES INC 5,029.00 9/3/2014 GERALD T CAPAK 278.00 9/3/2014 VERO BEACH EDGEWOOD PLACE (305-113) 650.00 9/3/2014 GRACES LANDING LTD 9,092.00 9/3/2014 MICHAEL JACKOWSKI 430.00 9/3/2014 TERRY A LAWRENCE 62.00 9/3/2014 LINDSEY GARDENS APARTMENTS 12,118.00 9/3/2014 BRYAN D BLAIS 771.00 9/3/2014 RIVER PARK ASSOCIATES 15,743.00 9/3/2014 RICHARD C THERIEN 550.00 9/3/2014 CREATIVE CHOICE HOMES XVI LTD 2,124.00 9/3/2014 DAVID YORK 526.00 9/3/2014 ST FRANCIS MANOR OF VERO BEACH 583.00 9/3/2014 CITY OF VERO BEACH 379.00 9/3/2014 TREASURE COAST HOMELESS SERVICES 2,201.00 9/3/2014 FLORIDA POWER AND LIGHT 269.00 9/3/2014 FULCHINI ENTERPRISES INC 284.00 9/3/2014 VENETIAN APARTMENTS OF VERO BEACH 872.00 9/3/2014 HERMOSA PROPERTIES LLC 301.00 9/3/2014 PINNACLE GROVE LTD 5,499.00 9/3/2014 VERO CLUB PARTNERS LTD 19,487.00 9/3/2014 INDIAN RIVER COUNTY HOUSING AUTHORITY 91.00 9/3/2014 CRAIG MERRILL 1,515.00 9/3/2014 CHRISTINE SALTER 508.00 9/3/2014 HAGGERTY FAMILY LTD 303.00 9/3/2014 THE PALMS AT VERO BEACH 13,503.00 9/3/2014 FELLSMERE COMM ENRICHMENT PROGRAM INC 83.00 9/3/2014 HENRY 0 SPEIGHT 522.00 9/3/2014 DAVID CONDON 586.00 9/3/2014 HILARY MCIVOR 626.00 9/3/2014 PAULA LANE 409.00 9/3/2014 JOHN A CAPPELLO 335.00 9/3/2014 TCG SONRISE II LLC 427.00 9/3/2014 PELICAN ISLES LP 5,999.00 9/3/2014 SUNCOAST REALTY & RENTAL MGMT LLC 8,082.00 9/3/2014 OAK RIVER PROPERTIES INC 533.00 9/3/2014 MARILYN LEWIS 239.00 9/3/2014 MICHAEL KANNER 611.00 9/3/2014 RICHARD JOHN KELLER 535.00 9/3/2014 ADINA GOLDMAN 553.00 9/3/2014 INDIAN RIVER RDA LP 315.00 1 13 CHECK NBR 316608 316609 316610 316611 316612 316613 316614 316615 316616 316617 316618 316619 316620 316621 316622 316623 316624 316625 316626 316627 316628 316629 316630 316631 316632 316633 316634 316635 316636 316637 316638 316639 316640 316641 316642 316643 316644 316645 316646 316647 316648 316649 316650 316651 316652 316653 316654 316655 316656 316657 316658 316659 316660 316661 316662 316663 316664 316665 316666 316667 CK DATE 9/3/2014 9/3/2014 9/3/2014 9/3/2014 9/3/2014 9/3/2014 9/3/2014 9/3/2014 9/3/2014 9/3/2014 9/3/2014 9/3/2014 9/3/2014 9/3/2014 9/3/2014 9/3/2014 9/3/2014 9/3/2014 9/3/2014 9/3/2014 9/3/2014 9/3/2014 9/3/2014 9/3/2014 9/3/2014 9/3/2014 9/3/2014 9/3/2014 9/3/2014 9/3/2014 9/3/2014 9/3/2014 9/3/2014 9/3/2014 9/3/2014 9/3/2014 9/3/2014 9/3/2014 9/3/2014 9/3/2014 9/5/2014 9/5/2014 9/5/2014 9/5/2014 9/5/2014 9/5/2014 9/5/2014 9/5/2014 9/5/2014 9/5/2014 9/5/2014 9/5/2014 9/5/2014 9/5/2014 9/5/2014 9/5/2014 9/5/2014 9/5/2014 9/5/2014 9/5/2014 VENDOR GEORGE THUYNS LAZY J LLC SYLVIA MCNEILL SKOKIE HOLDINGS INC ROGER WINSLOW TAMMY MEEKS COURTYARD VILLAS OF VERO LLC VINCENT PILEGGI OSLO VALLEY PROPERTIES INC VICKY L STANLEY CORY J HOWELL CHOICE RENTALS INC THE CHARLES F FOWLER 1996 CHARITABLE UNITRUS OSCEOLA COUNTY SECTION 8 WYNN OWLE WILLIAM NEUWIRTH ANTHONY ARROYO BRIGITTE BALL AHS HOLDINGS GROUP LLC COUNTY OF VOLUSIA HVC PROGRAM YVONNE KOUTSOFIOS ALAN R TOKAR VILLAS OF VERO BEACH BRIAN E GALLAGHER MANUEL V CAMACHO SR LLC HOUSING AUTHORITY ALCURT VERO BEACH LLC STEPHANIE WATCHEK FOUNTAIN ESTATE FRANKLIN TODD MARCHANT MICHAEL STILES BLTREJV3 PALM BEACH LLC CARROLL CAUDILL JR LINDA KAY SHORT RACHEL G SIDMAN SCOT WILKE MARK BAER WANELL DONNELLI LAKE COUNTY HOUSING ARTHUR ARGENIO J & K PALMER ENTERPRISES LLC PORT CONSOLIDATED INC JORDAN MOWER INC ROBINSON EQUIPMENT COMPANY INC RANGER CONSTRUCTION IND INC VERO CHEMICAL DISTRIBUTORS INC COPYCO INC VELDE FORD INC DATA FLOW SYSTEMS INC DICKERSON AGGREGATES INC PARALEE COMPANY INC COLD AIR DISTRIBUTORS WAREHOUSE KELLY TRACTOR CO SAFETY KLEEN SYSTEMS INC REPUBLIC SERVICES OF FLORIDA MY RECEPTIONIST INC DAILY COURIER SERVICE INC HACH CO HD SUPPLY WATERWORKS, LTD BOUND TREE MEDICAL LLC ECOTECH CONSULTANTS INC AMOUNT 589.00 396.00 647.00 744.00 500.00 176.00 435.00 376.00 779.00 797.00 339.00 825.00 793.00 637.37 569.00 646.00 301.00 532.00 4,542.00 639.37 388.00 698.00 483.00 500.00 728.00 658.37 10,571.00 321.00 645.00 532.00 1,043.00 479.00 443.00 472.00 393.00 1,058.00 270.00 3 82.3 7 480.00 370.00 54,832.92 106.00 801.78 765.80 316.00 105.11 276.79 85.95 334,189.91 560.00 588.61 585.36 422.84 11,571.59 275.06 142.00 209.65 1,463.26 668.59 3,000.00 2 CHECK NBR 316668 316669 316670 316671 316672 316673 316674 316675 316676 316677 316678 316679 316680 316681 316682 316683 316684 316685 316686 316687 316688 316689 316690 316691 316692 316693 316694 316695 316696 316697 316698 316699 316700 316701 316702 316703 316704 316705 316706 316707 316708 316709 316710 316711 316712 316713 316714 316715 316716 316717 316718 316719 316720 316721 316722 316723 316724 316725 316726 316727 CK DATE 9/5/2014 9/5/2014 9/5/2014 9/5/2014 9/5/2014 9/5/2014 9/5/2014 9/5/2014 9/5/2014 9/5/2014 9/5/2014 9/5/2014 9/5/2014 9/5/2014 9/5/2014 9/5/2014 9/5/2014 9/5/2014 9/5/2014 9/5/2014 9/5/2014 9/5/2014 9/5/2014 9/5/2014 9/5/2014 9/5/2014 9/5/2014 9/5/2014 9/5/2014 9/5/2014 9/5/2014 9/5/2014 9/5/2014 9/5/2014 9/5/2014 9/5/2014 9/5/2014 9/5/2014 9/5/2014 9/5/2014 9/5/2014 9/5/2014 9/5/2014 9/5/2014 9/5/2014 9/5/2014 9/5/2014 9/5/2014 9/5/2014 9/5/2014 9/5/2014 9/5/2014 9/5/2014 9/5/2014 9/5/2014 9/5/2014 9/5/2014 9/5/2014 9/5/2014 9/5/2014 VENDOR EGP INC ACE PLUMBING INC JAMAR TECHNOLOGIES INC FIRESTONE COMPLETE AUTO CARE H C WARNER INC MYRON L COMPANY GENERAL PART INC PRECISION CONTRACTING SERVICES INC K & M ELECTRIC SUPPLY FIRST HOSPITAL LABORATORIES INC PING INC CLERK OF CIRCUIT COURT CLERK OF CIRCUIT COURT CITY OF VERO BEACH COMPBENEFITS COMPANY COLONIAL LIFE & ACCIDENT INS CO AMERICAN FAMILY LIFE ASSURANCE CO UNITED PARCEL SERVICE INC FLORIDA EAST COAST RAILWAY LLC JANITORIAL DEPOT OF AMERICA INC HUMANE SOCIETY PUBLIX SUPERMARKETS PUBLIX SUPERMARKETS TOTAL TRUCK PARTS INC NYE LTD GEOSYNTEC CONSULTANTS INC DUMONT COMPANY INC FEDERAL EXPRESS FEDERAL EXPRESS FLORIDA MUNICIPAL INSURANCE TRUST MANPOWER DON LAWLESS MORGAN & EKLUND INC SPRINT SPECTRUM LP JOHN KING FLORIDA POWER AND LIGHT PHILLIP J MATSON IRC HOUSING AUTHORITY FLORIDA DEPT OF ENVIRONMENTAL PROTECTION ETTA LOPRESTI CENTRAL FLORIDA PRIMA GERALD A YOUNG SR ALAN C KAUFFMANN FLORIDA DEPT OF FINANCIAL SERVICES COMCAST COMCAST AIRGAS CARBONIC INC C & C ELECTRIC WORKS INC SYMBIONT SERVICE CORP SIMPLEXGRINNELL LP JAMES WILLIAM OOLEY RUSSELL PAYNE INC SCOTT MCADAM CELICO PARTNERSHIP ALLSTATE MUTUAL OF OMAHA JOSEPH W VASQUEZ SNL INC THE SHERWIN WILLIAMS CO SCHLITT ELECTRICAL CONTRACTING INC AMOUNT 99.00 121.00 491.44 2,451.12 354.05 644.84 1,146.84 55,127.65 149.51 535.50 308.03 20.00 4,556.05 3,903.45 200.14 127.08 23,308.35 9.14 7,239.00 225.00 150.00 80.95 42.90 904.72 600.00 23,912.84 2,970.00 85.22 107.17 563.23 1,090.80 80.00 23,265.00 254.37 72.00 31,179.80 144.58 500.00 650.00 72.00 25.00 90.00 200.00 14,338.44 80.60 113.15 2,886.70 8,520.00 665.00 1,197.01 60.00 112.14 79.88 120.11 574.12 6,302.31 120.00 392.00 4,440.00 79.00 3 15 CHECK NBR CK DATE VENDOR AMOUNT 316728 9/5/2014 MICHAEL ZITO 203.93 316729 9/5/2014 JOHN E THIMMER 50.00 316730 9/5/2014 YOUNG'S COMMUNICATIONS CO INC 240,262.20 316731 9/5/2014 JOSE RIVERA 120.00 316732 9/5/2014 KENNY CAMPBELL JR 120.00 316733 9/5/2014 JOHNNY B SMITH 60.00 316734 9/5/2014 MUNICIPAL WATER WORKS INC 3,064.42 316735 9/5/2014 DALKEY SOFTWARE 1,515.00 316736 9/5/2014 CHARLES A WALKER 100.00 316737 9/5/2014 FISHER & PHILLIPS LLP 3,025.00 316738 9/5/2014 BRIAN FREEMAN 27.05 316739 9/5/2014 PEARL L JACKSON 500.00 316740 9/5/2014 DANIEL IOFFREDO 60.00 316741 9/5/2014 BENNETT AUTO SUPPLY INC 154.01 316742 9/5/2014 TREASURE COAST FOOD BANK INC 116.92 316743 9/5/2014 SERVICE INSURANCE COMPANY 11,520.00 316744 9/5/2014 SANDY ARACENA 120.00 316745 9/5/2014 FDG FLAGLER STATION II LLC 21,334.70 316746 9/5/2014 INDIAN RIVER DOORS INC 600.00 316747 9/5/2014 LISY NODARSE 64.89 316748 9/5/2014 WOERNER DEVELOPMENT INC 696.50 316749 9/5/2014 CHEMETRICS INC 92.02 316750 9/5/2014 BOULEVARD TIRE CENTER 2,099.72 316751 9/5/2014 DELRAY MOTORS 62.23 316752 9/5/2014 JOSEPH CATALANO 40.00 316753 9/5/2014 FCC ENVIRONMENTAL LLC 98.33 316754 9/5/2014 RAYMOND J DUCHEMIN 120.00 316755 9/5/2014 XYLEM WATER SOLUTION USA INC 214,332.00 316756 9/5/2014 GFA INTERNATIONAL INC 5,419.50 316757 9/5/2014 YP LLC 167.00 316758 9/5/2014 ERIC YOUNG 50.00 316759 9/5/2014 IJSS INC 388.08 316760 9/5/2014 JDA SYSTEMS 550.00 316761 9/5/2014 INDUSCO ENVIRONMENTAL INC 1,200.00 316762 9/5/2014 CLEAN SWEEP & VAC LLC 4,373.28 316763 9/5/2014 REPROGRAPHIC SOLUTIONS INC 42.48 316764 9/5/2014 LOWES HOME CENTERS INC 982.83 316765 9/5/2014 LABOR READY SOUTHEAST INC 11,911.68 316766 9/5/2014 MAYDAY INDUSTRIES INC 273.60 316767 9/5/2014 CARDINAL HEALTH 110 INC 490.02 316768 9/5/2014 MARIANNE RIKER 50.00 316769 9/5/2014 COMMERCIAL BUILDING MAINTENANCE 1,643.00 316770 9/5/2014 TREASURE COAST TURF INC 880.00 316771 9/5/2014 C E R SIGNATURE CLEANING 5,000.00 316772 9/5/2014 COURSE TRENDS INC 300.00 316773 9/5/2014 NEEL-SCHAFFER INC 15,788.28 316774 9/5/2014 LOTUS AMMUNITION WORX LLC 2,305.00 316775 9/5/2014 WADE WILSON 60.00 316776 9/5/2014 DUININCK INC 77,995.00 316777 9/5/2014 NOVOTEC RECYCLING LLC 12,491.85 316778 9/5/2014 COAST TO COAST COMPUTER PRODUCTS 2,658.84 316779 9/5/2014 ERIC CHAREST 32.04 316780 9/5/2014 KESSLER CONSULTING INC 3,477.50 316781 9/5/2014 RICHARD BEECHER 40.00 316782 9/5/2014 JEFF PASSARETTI 60.00 316783 9/5/2014 AXIS DATA SOLUTIONS INC 22,407.81 316784 9/5/2014 KELLY RENO 50.00 316785 9/5/2014 BERNARD EGAN & COMPANY 3,823.29 316786 9/5/2014 RACHEL YOUNG 50.00 316787 9/5/2014 PIERCE GOODWIN ALEXANDER & LINVILLE INC 3,250.00 4 CHECK NBR 316788 316789 316790 316791 316792 316793 316794 316795 316796 316797 316798 316799 316800 316801 Grand Total: CK DATE VENDOR AMOUNT 9/5/2014 INDIA JORDAN 50.00 9/5/2014 COREEN SUTPHIN 50.00 9/5/2014 STEVEN PLENINGER 50.00 9/5/2014 HILL'S ELECTRICAL CONTRACTING INC 50.00 9/5/2014 WALTERMIRE RICHARD & SHARON 500.00 9/5/2014 DONNA & THOMAS DENNIS 248.44 9/5/2014 LOLA HALE 23.00 9/5/2014 E ALLEN STEWART III PE 500.00 9/5/2014 LENORA CARTER 400.00 9/5/2014 ADY VOLTEDGE 14,000.00 9/5/2014 JOANNE MCGRATH R 218.91 9/5/2014 THE COMMUNITY CHURCH OF VERO BEACH FLORID/ 2,498.89 9/5/2014 ANNA MAE ERNST (TR) 129.15 9/5/2014 CARL C GODWIN 60.71 1,503,746.40 5 TRANS NBR 3151 3152 3153 3154 3155 3156 3157 3158 3159 3160 3161 3162 3163 3164 3165 3166 3167 3168 Grand Total: ELECTRONIC PAYMENTS - WIRE & ACH DATE 8/28/2014 8/29/2014 8/29/2014 8/29/2014 8/29/2014 8/29/2014 8/29/2014 8/29/2014 8/29/2014 8/29/2014 8/29/2014 8/29/2014 8/29/2014 8/29/2014 8/29/2014 8/29/2014 9/2/2014 9/2/2014 VENDOR VERO BEACH TITLE ASSOCIATES, LLC BANK OF NEW YORK BANK OF NEW YORK INDIAN RIVER COUNTY SUPERVISOR OF CLERK OF CIRCUIT COURT INDIAN RIVER COUNTY SHERIFF CDM SMITH INC KHvILEY HORN & ASSOC INC BENEFITS WORKSHOP ICMA RETIREMENT CORPORATION ICMA RETIREMENT CORPORATION IRC FIRE FIGHTERS ASSOC NACO/SOUTHEAST NACO/SOUTHEAST FLORIDA LEAGUE OF CITIES, INC FL SDU IRS -PAYROLL TAXES AGENCY FOR HEALTH CARE ADMIN WIRE 3169 VOIDED AMOUNT 103,548.35 2,005,325.00 2,313,400.00 ELECTIONS 73,604.69 75,190.08 3,119,831.73 14,402.80 1,600.00 5,952.74 18,855.90 2,060.00 6,090.00 20,630.22 396.97 4,629.83 6,438.01 367,395.55 13,173.89 8,152,525.76 TRANS NBR 3170 3171 3172 3173 3174 3175 3176 3177 Grand Total: ELECTRONIC PAYMENTS - WIRE & ACH DATE 9/3/2014 9/3/2014 9/3/2014 9/4/2014 9/4/2014 9/4/2014 9/5/2014 9/5/2014 VENDOR AMOUNT CLOSE CONSTRUCTION LLC 446,409.51 INDIAN RIVER COUNTY PROPERTY APPRAISER 2,967.00 FL RETIREMENT SYSTEM 603,708.28 VETERANS COUNCIL OF I R C 5,691.08 VETERANS COUNCIL OF I R C 8,236.55 SENIOR RESOURCE ASSOCIATION 386,525.13 KIMLEY HORN & ASSOC INC 4,729.00 R J SULLIVAN CORP 24,303.83 1,482,570.38 1 TRANS. NBR 1004713 1004714 1004715 1004716 1004717 1004718 1004719 1004720 1004721 1004722 1004723 1004724 1004725 1004726 1004727 1004728 1004729 1004730 1004731 1004732 1004733 1004734 1004735 1004736 1004737 1004738 1004739 1004740 1004741 1004742 1004743 1004744 1004745 1004746 1004747 1004748 1004749 1004750 1004751 1004752 1004753 1004754 1004755 1004756 1004757 1004758 Grand Total: ELECTRONIC PAYMENT - VISA CARD DATE VENDOR AMOUNT 8/29/2014 ADRON FENCE COMPANY INC 18,738.00 8/29/2014 COLKITT SHEET METAL & A/C INC 7,145.00 8/29/2014 ABCO GARAGE DOOR CO INC 383.00 8/29/2014 COMO OIL COMPANY OF FLORIDA 28.00 8/29/2014 SYNAGRO-WWT INC 26,614.50 8/29/2014 SAFETY PRODUCTS INC 854.63 8/29/2014 APPLE INDUSTRIAL SUPPLY CO 204.80 8/29/2014 ST LUCIE BATTERY & TIRE CO 238.00 8/29/2014 ALLIED UNIVERSAL CORP 2,713.36 8/29/2014 SOUTHERN COMPUTER WAREHOUSE 873.48 8/29/2014 SEBASTIAN OFFICE SUPPLY CO 18.60 8/29/2014 SIEMENS INDUSTRY INC 1,704.00 8/29/2014 BARKER ELECTRIC, AIR CONDITIONING 215.00 8/29/2014 RECHTIEN INTERNATIONAL TRUCKS 150.10 8/29/2014 POLYDYNE INC 1,008.00 8/29/2014 SOUTHERN JANITOR SUPPLY INC 1,822.61 8/29/2014 EVERGLADES FARM EQUIPMENT CO INC 44.00 8/29/2014 COLKITT SHEET METAL & A/C INC 7,372.00 8/29/2014 COMMUNICATIONS INTERNATIONAL 81,649.52 8/29/2014 INDIAN RIVER BATTERY 479.45 8/29/2014 ARAMARK UNIFORM & CAREER APPAREL LLC 1,782.14 8/29/2014 METTLER TOLEDO INC 956.60 8/29/2014 CENGAGE LEARNING CORPORATION 169.58 8/29/2014 COMMUNITY ASPHALT CORP 464.44 8/29/2014 COMO OIL COMPANY OF FLORIDA 126.05 8/29/2014 CAPITAL OFFICE PRODUCTS 1,521.12 8/29/2014 AUTO PARTNERS LLC 1,206.52 8/29/2014 ENVIRONMENTAL CONSERVATION LABORATORIES IN 4,506.00 8/29/2014 S & S AUTO PARTS 96.88 8/29/2014 HYDRA SERVICE (S) INC 6,979.00 9/5/2014 INDIAN RIVER BATTERY 1,427.75 9/5/2014 APPLE INDUSTRIAL SUPPLY CO 348.46 9/5/2014 GALLS LLC 143.00 9/5/2014 ALLIED UNIVERSAL CORP 10,564.75 9/5/2014 NEC CORPORATION OF AMERICA 9,400.38 9/5/2014 FERGUSON ENTERPRISES INC 682.79 9/5/2014 BARKER ELECTRIC, AIR CONDITIONING 790.00 9/5/2014 THOMPSON TRACTOR 118.85 9/5/2014 SHRIEVE CHEMICAL CO 2,992.89 9/5/2014 SOUTHERN JANITOR SUPPLY INC 467.41 9/5/2014 AUTO PARTNERS LLC 380.60 9/5/2014 AQUIFER MAINTENANCE & PERFORMANCE 2,080.00 9/5/2014 ALLIANCE BUS GROUP INC 66.92 9/5/2014 L&L DISTRIBUTORS 96.75 9/5/2014 ENVIRONMENTAL CONSERVATION LABORATORIES IN 5,504.00 9/5/2014 S & S AUTO PARTS 255.44 205,384.37 1 Office of the INDIAN RIVER COUNTY ADMINISTRATOR Joseph A. Baird, County Administrator Michael C. Zito, Assistant County Administrator MEMORANDUM TO: Members of the Board of County Commissioners FROM: Joseph A. Baird County Administrator DATE: September 4, 2014 SUBJECT: Authorization to Attend Public Funds Investment Seminar The County Administrator is requesting authorization to attend Public Trust Advisors complimentary Public Funds Investment Seminar on October 16, 2014 in Orlando, Florida. APPROVED AGENDA ITEM BY: e21: i &?th/ F September 16, 2014 Indian River Co Ap Aiki • ved Date Administrator '# 9 f ��/i f 21 Save The Date — October 16, 2014 PUBLIC FUNDS INVESTMENT SEMINAR: HOSTED BY PUBLIC TRUST ADVISORS PROVIDING 8 HOURS OF TECHNICAL BUSINESS CPE nou is Lhpar rioy,i.! Busines.//.» Professibr al Regulation John Grady, Tom Tight, Matt Tight, Mary Rose and the Public Trust Advisors team invite you to join us this fall: GAYLORD PALMS RESORT AND CONVENTION CENTER, ORLANDO, FLORIDA THURSDAY, OCTOBER 16, 2014 - 8:OOAM — 5:OOPM AGENDA AND REGISTRATION INFORMATION To FOLLOW This is a complimentary seminar for public sector professionals. Seating is limited, if you would like to reserve your space early please contact Mary Rose at (407) 514-2727 or via email at seminar@publictrustadvisors.com 22 Dori Roy From: Joe Baird Sent: Wednesday, September 03, 2014 4:01 PM To: Dori Roy Subject: FW: Public Trust Advisors Investment Seminar - Complimentary CPE Opportunity Attachments: Public Trust Advisors Investment Seminar - Save the Date 2014.pdf From: Mary Rose [mailto:mars.rose@publictrustadvisors.com] On Behalf Of John Grady Sent: Wednesday, September 03, 2014 3:54 PM To: John Grady Subject: Public Trust Advisors Investment Seminar - Complimentary CPE Opportunity SAVE THE DATE — OCTOBER 16, 2014! Hello, I am pleased to announce our Investment Seminar for Public Funds on Thursday, October 16, 2014. This is a complimentary CPE opportunity that we are offering to public sector employees. Additional program information to follow. To reserve your space early, please email seminarPpublictrustadvisors.com or contact Mary Rose at 407-514-2727. 'f you have any questions please let me know. We hope you will be able to join us this year! Kind Regards, John John F. Grady III, CTP Managing Director 1 ; PUBLIC TRUST TAt)\. I0RS www.publictrustadvisors.com Phone: 407-514-2727 Mobile: 407-701-8002 1 23 INDIAN RIVER COUNTY, FLORIDA BOARD MEMORANDUM TO: THROUGH: FROM: SUBJECT: Joseph A. Baird, County Administrator Christopher R. Mora, P.E.civ.'/' Public Works Director James D. Gray, Jr. Coastal Engineer CONSENT AGENDA Work Order No. 2 Morgan & Eklund, Inc. Bathymetric and Sidescan Sonar Surveys of Potential Artificial Reef Sites Proposed Location: Five Miles East of Sebastian Inlet DATE: September 8, 2014 BACKGROUND Following the success of Indian River County's recently completed offshore artificial reefs (constructed 12 miles east of Sebastian Inlet) this summer, staff received several requests by boaters and local sportfisherman chapters (Sebastian Inlet Sportfisherman Association and Florida Sport Fishing Association) to expand the County's artificial reef program by constructing reefs closer to Sebastian Inlet. Additionally, in 2013 the Sebastian Inlet District completed a Regional Economic Benefits of Sebastian Inlet. A key element of this study involved conducting surveys and interviews with local boaters and marine related businesses. Several survey questions focused on the demand for offshore artificial reefs for fishing and other recreational uses. Relative to offshore artificial reefs, 82 percent of the respondents stated that they desired reefs to be located closer to shore (5 miles from Sebastian Inlet). The purpose of this agenda item is to request Board approval to investigate new potential reef sites within a 3,700 acre survey site offshore of Indian River County with depths ranging from 50- 55 feet. Site investigation and analysis is necessary in order for the County to submit requests for future artificial reef site permitting to the U.S. Army Corps of Engineers. A location figure identifying the survey area is attached to this agenda item. M:\Coastal Docs\agenda item -- WO No. 2-- Nearshore reef permitting survey.docx 24 Page 2 BCC Agenda Item September 16, 2014 DESCRIPTION AND CONDITIONS On October 1, 2013, the Board approved a contract with Morgan & Eklund, Inc. (M&E) for Professional Land Surveying and Mapping Services for a one-year term with an option for two (2) one-year renewals. M&E is the selected County Consultant for professional onshore/offshore hydrographic surveying services. The proposed Work Order No. 2 provides professional hydrographic surveying services in order for the County to submit requests for future artificial reef site permitting to the U.S. Army Corps of Engineers. Work Order No. 2 totals a lump sum amount of $47,260. FUNDING Local funding of Beach Restoration includes a portion of Local Option Tourist Tax Revenue as well as allocation of the One Cent Sales Tax. Funding for Work Order No. 2 is budgeted and available in the Beach Restoration Fund, Near Shore Reef Account No. 12814472-066510-14013. RECOMMENDATION The recommendation of staff is for the Board to approve Work Order No. 2 to the Professional Land Surveying and Mapping Services contract with Morgan and Eklund, Inc. and authorize the Chairman to sign on behalf of the County. ATTACHMENT Morgan and Eklund, Inc. Work Order No. 2 (1 original) APPROVED AGENDA ITEM FOR: September 16, 2014 Indian River County Appr. ed Date Administration ! VI Budget /f W ft I o L4 Legal 1' '' el P i% Public Works 0,.. " 1 Q !y Coastal Eng. Division JD6 918114 F:\Public Works\JamesG\Artificial Reef Program\New Potential Reef Site\M&E Proposal 2014\agenda item -- WO No. 2-- Nearshore reef permitting survey.docx 25 Artificial Reef Sites i ft c "(01 410O O o C (] - - - - N -I C Ei N N N C Ho o 0 0 0000C Z co co co o a333a C4 W o o r •- U) N N co a in 1.0 U H o o 0 0 E+rrrr N N N C, 0 z zzzz R7i F75 MCC Z H r) aocPC Q+ OM x xo�o O N N NN W 32W Z Z f) U) Board of County Commissioners Administration - Building A 1801 27th Street Vero Beach, Florida 32960 Telephone: (772) 567-8000 FAX: 772-778-9391 Project: Bathymetric and Sidescan Sonar Survey of Potential Artificial Reef Site Offshore of Sebastian Inlet WORK ORDER NO. 2 (Hydrographic Surveying) FOR PROFESSIONAL SERVICES AGREEMENT ANNUAL SURVEYING and MAPPING/GIS SERVICES WITH MORGAN AND EKLUND, INC In accordance with Contract No. 1033 2013-2014 This Work Order No. 2 is in accordance with the existing AGREEMENT dated October 1, 2013 between Morgan and Eklund, Inc., (SURVEYOR) and Indian River County (COUNTY), This Work Order No. 2 amends the agreement as follows: SECTION I — PROJECT LIMITS This Work Order No. 2 is for the SURVEYOR to perform all related field and office Surveying and Mapping services in connection with the Bathymetric and Sidescan Sonar Survey of Potential Artificial Reef Sites Offshore of Sebastian Inlet. The survey area includes an approximately 3,700 acre site 4-7 miles south of Sebastian Inlet and west of Thomas Shoal in Indian River County. The surveying outlined in Work Order No. 2 is required in order for the County to submit requests for artificial reef site permitting to the U.S. Army Corps of Engineers. SECTION II - SCOPE OF SERVICES As agreed upon between SURVEYOR and COUNTY, the SURVEYOR shall provide Professional Land Surveying services to complete all tasks as outlined in this Work Order No. 2; specifically detailed in the attached proposal Exhibit A. SECTION III — TIME FOR COMPLETION & DELIVERABLES/WORK PRODUCT 1. Project shall be completed as follows: a. 100% "Paper" review submittal (final review prior to request for final deliverables) shall be made within 90 calendar days of receipt of Notice to Proceed for review by County Staff prior to preparing the final submittal package. b. Time of FINAL project completion shall be within 10 calendar days of receipt of the County's review comments from the 100% "Paper Submittal". C:\Users\igray\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\MU2SDN1E\ME WO No 2 -- 9- 16-14 -- Bathy and Sidescan Surveys -- Nearshore Reef Site -- Signature page.docx 27 IRC Work Order No. 2 Morgan and Eklund, Inc Bathymetric and Sidescan Sonar Survey of Potential Artificial Reef Sites Offshore of Sebastian Inlet September 16, 2014 Page 2 of 3 2. Deliverables -The SURVEYOR shall provide the COUNTY: a. 100% Phase Submittal for COUNTY review and comment. All submittals shall include one (1) paper "hardcopy" along with AutoCad Files and an ASCII file for all survey points. COUNTY shall strive to provide review comments within 10 calendar days of the preliminary submittal. b. FINAL Deliverables, two (2) paper "hardcopy" signed and sealed sets. Sheeted and model space (as applicable) AutoCad drawing file in release 2004 through 2009, PDF formats and an ASCII file for all survey points, all electronic files to be on CD. c. Survey set/sheets shall include a cover sheet with location sketch, survey certifications, related title and project number, survey notes, legend and abbreviations and plan view sheets. d. Work Product and digital versions are to be prepared and submitted so that the COUNTY or other consultants can readily use it for the design and analysis of the area, as defined. It shall contain all information necessary for third -party surveyor to independently recreate and/or utilize the survey work. It is acknowledged all final products become property of Indian River COUNTY and will be available for use by the public at Targe. e. The SURVEYOR'S work product shall meet or exceed the minimum standards as defined by Sections II, III and IV or the COUNTY will not approve the SURVEYOR'S request for payment. SECTION IV — COMPENSATION The COUNTY agrees to pay, and the SURVEYOR agrees to accept, for the above described services rendered as identified in Sections 1 and II of this Work Order No. 2, for a total lump sum fee of $47,260. All and/or any additional services not described hereon shall be pre -approved by the COUNTY. Approved additional services shall be invoiced at the rates disclosed in the approved fee schedule with the SURVEYOR for the contract year(s) of October 9, 2013 through September 30, 2014. All invoicing shall include Work Order No. 2 (WO 2), Contract Number (1333). Payments shall be in accordance with the original Professional Surveying and Mapping/GIS Services Agreement, Contract No: 1333 with the COUNTY and as stated in Section II, III and IV hereon. C:\Users\jgray\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\MU2SDN1E\ME WO No 2 -- 9- 16-14 -- Bathy and Sidescan Surveys -- Nearshore Reef Site -- Signature page.docx 28 IRC Work Order No. 2 Morgan and Eklund, Inc Bathymetric and Sidescan Sonar Survey of Potential Artificial Reef Sites Offshore of Sebastian Inlet September 16, 2014 Page 3 of 3 The AGREEMENT is hereby amended as specifically set forth herein. All remaining sections of the AGREEMENT shall remain in full force and effect, and are incorporated herein. IN WITNESS WHEREOF the parties hereto have executed these presents this day of 2014. OWNER BOARD OF COUNTY COMMISSIONERS INDIAN RIVER COUNTY, FLORIDA (Signature) Peter D. O'Bryan, Chairman Approved by BCC ATTEST: Jeffrey R. Smith, Clerk of Court and Comptroller (Seal) Deputy Clerk Approved: l• CLU) . Bairc, CO NTY Admt1nistrator as to 'dorm-�:F�' fficiency: Dylan Reingold, COUNTY Attorney Morgan and Eklund, Inc. John R. Morgan, II, PLS — President (Printed name and title) Witnessed by: C:\Users\john\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\EMLK3JKJ\ME WO No 2 -- 9-16- 14 -- Bathy and Sldescan Surveys -- Ncarshorc Reef Site -- Signature page.docx 29 September 5, 2014 EXHIBIT A MORGAN & EKLUND, INC. PROFESSIONAL SURVEY CONSULTANTS Indian River County Attn: Mr. James Gray, Jr. Coastal Engineering 1801 — 27th Street, Building A Vero Beach, Florida 32960 RE: Bathymetric and Sidescan Sonar Survey of Potential Artificial Reef Site Offshore of Sebastian Inlet, Indian River County, Florida (6,200' E -W by 26,000' N -S). Dear James: Morgan & Eklund, Inc. is pleased to provide you with the following proposal to perform hydrographic survey services for the above referenced project. In accordance with the scope of work as discussed and as outlined in the Jacksonville USACE Source book, I estimate our costs to be as follows: I. Field Survey Collect bathymetry and side scan sonar images at 200' intervals (200% coverage) 31 lines x 26,000 feet per line = 153 line miles 153 line miles _ 25 miles per day = 6 days Chief Surveyor 1 hour « $120/hr $ 120.00 Project Surveyor 10 hours @ $95/hr $ 950.00 Two Man Survey Crew 10 hours @ $95/hr $ 950.00 26' Survey Boat $ 450.00 RTK/GPS $ 300.00 Digital Fathometer $ 85.00 TSS Motion Compensator $ 200.00 Side Scan Sonar $ 650.00 Side Scan Sonar Operator $ 1,200.00 * $ 4,905.00/day x 6 days $ 29,430.00 Mobilization/Demobilization 1 day @ $4,905/day $ 4,905.00 Cost/10 hour day Total Task 1 $ 34,335.00 8745 U.S. HIGHWAY 1, P.O. BOX 701420, WABASSO, FL 32970-1420 • PHONE: 17721 38 8-536 4 • FAX: (772) 388-3165 • jmorgann morganeklund.com 1159 SW 1., Wny DEERFIELD BEACH, FL 33441 • PHONE; (954) 421-6882 • FAX: (954) 421-0425 • pvouteqiuorganerdund.com 30 Mr. James Gray, Jr. September 5, 2014 Page (2) II. Data Reduction and Drafting of Bathymetric Survey together with Sidescan Sonar Mosaic Tiff Image locating Sidescan Sonar Targets (i.e Ilardbottom/Reef/Obstructions/ Debris). Chief Surveyor 8 hours rt $120/hr $ 960.00 Project Surveyor 40 hours a $95/hr $ 3,800.00 Survey Technician 70 hours @ $65/hr $ 4,550.00 Sonar Software 7 days @ $145/clay $ 1,015.00 CARD Technician 40 hours @ $65/hr $ 2,600.00 $ 12,925.00 TOTAL COST I-11 $ 47,260.00 Deliverables for this bathymetric and sidescan sonar survey include: 1. Colorized elevation contour map 2. Sidescan sonar mosaic in TIFF format (overall picture of bottom) 3. Sidescan sonar target location mapping 4. Report of findings and recommendations This project can be completed within Ninety (90) days from the Notice to Proceed. As always, Morgan & Eklund, Inc. is looking forward to working with you and Indian River County on this project. JRM:sni 31 Shawn Mecchella 2771 New Haven Ave. Melbourne, Florida September 12, 2014 Dear Indian River County Commissioners, My Name is Shawn Mecchella and I am the owner of Strike -Zone Fishing in Melbourne Florida. We are a small business that relies on fishing and the outdoors in Central Florida. Over eighty percent of our business is based on saltwater fishing both inshore and offshore. The idea of creating new reefs and new habitat for fish in this area not only benefits me, but also all of the gas stations, restaurants, hotels and many more businesses in Central Florida. We have already noticed an increase in out of town business that I directly relate to the reef that was deployed in July of this year. The majority of fisherman/divers work all week and do not have the time or resources to search out areas where there might be fish. These reefs not only improve the fishing, recreational and diving but it improves the entire offshore environment and takes less pressure off of other areas of the ocean. Theses reefs also insure a long term increase in habitat and should be considered a long term investment in the area. I appreciate the opportunity to give you my opinion and I welcome any questions that you may have from me in the future. Sincerely, Shawn Mecchella Owner Strike -Zone Fishing 31, INDIAN RIVER COUNTY, FLORIDA MEMORANDUM CONSENT t TO: THROUGH: THROUGH: Christopher J. Kafer, Jr., P.E., County Engine FROM: Michael D. Nixon, P.E., Roadway Production Manager SUBJECT: Joseph A. Baird, County Administrator Christopher R. Mora, P.E., Public Works Director Work Order No. 4, Dunkelberger Engineering and Testing, Inc. OId Dixie Highway Resurfacing (I.R.F.W.C.D. North Relief Canal to 71St Street) IRC Project No. 1137 DATE: September 2, 2014 DESCRIPTION AND CONDITIONS On March 3, 2013 the Board of County Commissioners approved the renewal of an annual agreement for Professional Geotechnical Services, with Dunkelberger Engineering and Testing, Inc. for various services including, but not limited to, field and laboratory construction materials testing in Indian River County. The purpose of Work Order No. 4 is to provide testing related services for the resurfacing of OId Dixie Highway (I.R.F.W.C.D. North Relief Canal to 71St Street). Dunkelberger Engineering and Testing, Inc. submitted a proposal outlined in the attached Work Order No. 4 and Scope of Services (Exhibit A) for a not -to -exceed amount of $26,038.00. FUNDING Funding is budgeted in Account No. 10921441-053360-12008 Secondary Roads/FDOT SCOP Grant, OId Dixie Highway Resurfacing (71st Street to I.R.F.W.C.D North Relief Canal) in the amount of $26,038.00. RECOMMENDATION Staff recommends approval of Work Order No. 4 to Dunkelberger Engineering and Testing, Inc. authorizing the above-mentioned professional services as outlined in the attached Scope of Services (Exhibit A) and requests the Board to authorize the Chairman to execute the attached Work Order No. 4 on their behalf for a not -to -exceed amount of $26,038.00. F:\Public Works\ENGINEERING DIVISION PROJECTS \1137 -Old Dixie Hwy Resurfacing IRF North Relief Canal to 7I st St\Admim\agenda items\BCC Agenda Dunkelburger WO No. 4, 9-I6-14.doc 32 Page 2 Work Order No. 4, Dunkelberger Engineering and Testing, Inc. Old Dixie Highway Resurfacing (I.R.F.W.C.D. North Relief Canal to 71' Street) Michael D. Nixon., P.E., Roadway Production Manager For September 16, 2014 BCC Meeting ATTACHMENTS 1. Work Order No. 4 DISTRIBUTION 1. Deward Howard, Construction Coordination Manager 2. Dunkelberger Engineering and Testing, Inc. APPROVED AGENDA ITEM FOR September 16, 2014 f Indian River County Appr. Date Administration 4r Cll„,r Budget ATA 1 Legal rt i/ _ ! -e5 - Public Works 9 /81/4/ Engineering 4i( 9 6--/77 vowing F:\Public Works\ENGINEERING DIVISION PROJECTS \1137-01d Dixie Hwy Resurfacing LRF North Relief Canal to 71st St\Admimlagenda items\BCC Agenda Dunkelburger WO No. 4, 9-16-14.doc Board of County Commissioners 1801 27th Street Vero Beach, Florida 32960 Telephone: (772) 567-8000 FAX: (772)-778-9391 Field and Laboratory Quality Control (QC) For Old Dixie Highway Resurfacing (From the I.R.F.W.C.D. North Relief Canal to 715t Street) IRC Project No. 1137 WORK ORDER NO. 4 (Engineering Division) FOR FOR PROFESSIONAL GEOTECHNICAL SERVICES AGREEMENT FOR ANNUAL GEOTECHNICAL SERVICES CONTRACT, RFQ NO. 2010021 WITH DUNKELBERGER ENGINEERING AND TESTING, INC. All services performed under this contract shall be supervised and certified by a licensed Professional Engineer (PE) registered with the State of Florida and staff employed directly with your firm. Scope of Services All work shall be performed on a unit price basis in accordance with the attached Scope of Services (Exhibit A) dated August 29, 2014 and shall comply with Standards enumerated in the AMENDMENT NO.2 OF THE ANNUAL GEOTECHNICAL SERVICES CONTRACT, RFQ 2010021 WITH DUNKELBERGER ENGINEERING AND TESTING, INC. Effective Renewal Date: February 4, 2014. Minimum Specification Requirements as follows: Soil Compaction Full Depth Reclamation Design Review Asphaltic Roadway Surfacing Testing Laboratory Testing Field Observation Engineering Reporting All work shall also comply with the current Florida Minimum Technical Standards. 34 v ;' Dylan Reingold, County Attorney Work Order No. 4 Old Dixie Highway Resurfacing (From the I.R.F.W.C.D. North Relief Canal to 71St Street) IRC Project No. 1137 COMPENSATION. The COUNTY agrees to pay, and the Geotechnical Professional agrees to accept, a fee for services rendered according to the "Scope of Services" identified in the attached EXHIBIT "A" Fee Schedule and Man Hours. A Not -to -Exceed Amount of: $26,038.00 to be paid on a unit price basis for actual work performed in accordance with the schedule of services and fees set forth in Exhibit A of AMENDMENT NO. 2 TO THE RENEWAL OF THE ANNUAL GEOTECHNICAL SERVICES CONTRACT, RFQ 2010021 WITH DUNKELBERGER ENGINEERING AND TESTING, INC. Effective Date: February 4, 2014 TIME FOR COMPLETION This Work Order No.4 shall run concurrently with the construction work for the resurfacing of Old Dixie Highway (From the I.R.F.W.C.D. North Relief Canal to 715t Street), IRC Project No. 1137 IN WITNESS HEREOF the parties hereto have executed these presents This day of , 2014. OWNER BOARD OF COUNTY COMMISSIONERS INDIAN RIVER COUNTY, FLORIDA Peter D. O'Bryan, Chairman Approved by BCC ATTEST: Jeffrey R. Smith, Clerk of Court and Comptroller Deputy Clerk Approved as to Form and Le Suffic lap oseph Ba rd, County Administrator DUNKELBERGER ENGINEERING & TESTING, INC. A TERRACON COMPANY David T. Youngstrom for ' roject Manager Witnessed by: (Printed name C:\UsersAtvoungstrorn ppData\Local M icrosoVA'indo.rs\Temporary Internet Files\Content. Outlook\TCLEOBHPagenda \\'06 4 DUNKELBERGER 9-16-14 mm.doc 35 August 29, 2014 Indian River County 1801 27th Street Vero Beach, Florida 32960 DUNKELBERGER engineeringr& testing,—_inc. AlICTracan COMPANY EXHIBIT A Attention: Mr. Michael Nixon P.E.... via e-mail (mnixon@ircgov.com) Roadway Production Manager Subject: Materials Testing and Observation Services Old Dixie Highway Resurfacing IRC Project No. 1137 Indian River County, Florida Dunkelberger Proposal No. PHB140131 (Revised 8-29-14) Dear Mr. Nixon: As requested, Dunkelberger Engineering & Testing, Inc., A Terracon Company (Dunkelberger) is pleased to submit this revised proposal for Materials Testing and Observation Services during construction activities at the subject project in Indian River County, Florida. A. PROJECT INFORMATION The subject project will include the reconstruction of the base course and asphaltic concrete structural course and shoulder widening of the of Old Dixie Highway from the IRFWCD North Relief Canal to 71st Street. The project length is approximately 11,270 lineal feet (2.13 miles) and the contract time is 150 calendar days to substantial completion. The reconstruction (resurfacing) will involve building a 9 -inch thick full -depth reclamation (FDR) base course, a 11/2 -inch thick asphaltic concrete (AC) structural course, and 11/2 --inch thick AC wearing course. The shoulder widening will involve constructing a 12 -inch deep stabilization (LBR 40) 3 to 4 feet wide on each side of the existing roadway. Also associated with the project is a minor amount of earthwork, drainage and concrete. The purpose of our work is to provide quality assurance (QA) testing and inspection to check the conformity of the materials composition and their construction with the project specifications. B. SCOPE OF SERVICES Based on our understanding of the project schedule and review of the project plans and specifications, we envision that our field sampling/testing and inspection services will be required over a period of approximately 50 working days for an average of 6 hours per day. More specifically, our work will involve the following. Dunkelberger Engineering & Testing, A Terracon Company 607 NW Commodity Cove Port St, Lucie, Florida 34986 P [772] 343 9787 F [772] 343 9404 terracon.com Geotechnical • Environmental • Construction Materials • facilities 36 Proposal for Materials Testing Services (Revised 8-29-14) Old Dixie Highway Resurfacing it Indian River County, Florida August 29, 2014 ti Dunkelberger Proposal No. PHB 140131 Earthwork — Embankment and LBR 40 Shoulder Stabilization Page 2 • Laboratory Proctors (AASHTO T-99 and T-180) to determine maximum density of the soils used for embankment and pipe backfill. • In-place density tests of the embankment and pipe backfill at a frequency of 1 test per 500 linear feet each side of roadway (or fraction thereof). • Limerock Bearing Ratio (LBR) tests of the in-place LBR materials for the Stabilized Shoulders at a frequency of 1 test about every 2000 linear feet or 5 LBR samples on each side of roadway (total of 10 tests). • Thickness verification of completed 12" LBR Shoulder Stabilization. • In-place density tests of the LBR Shoulder Stabilization at a frequency of 1 test per 500 linear feet each side of roadway (total of 44 tests). FDR Base Course • FDR mix design — Review and evaluate the mix design developed by the Contractor for its design approach and procedure. • Full Sieve Analysis test on the virgin materials before injection of emulsion at a frequency of 1 test every 1000 linear feet per lane (estimated total of 22 tests). • Maximum Density (Proctor) tests of the in-place FDR base materials at a frequency of 1 test every 1000 linear feet per lane (estimated total of 22 tests) • In-place density tests at a frequency of 1 test per 500 linear feet per lane (estimated total of 44 tests). • Verification of completed FDR base course — Review and evaluate the verification testing plan as well as the testing results as provided by the Contractor. Contactor QC Testing of the Asphaltic Concrete (AC) Pavement We understand that the Contractor is responsible for their own QC testing which shall include performing at least one set of asphalt lab tests per day to evaluate the materials produced for construction during paving. A minimum of three cores shall be cut by the Contractor on daily basis to evaluate the in-place (constructed) density of the structural course construction. The cores shall be tested for bulk specific gravity, and the compaction will be evaluated based on the percentage of the bulk specific gravity over the maximum density determined in the plant on the bulk mix materials. As an option, the density (% compaction) of the wearing course construction may be evaluated using a calibrated nuclear gauge if a correction factor can be established using the core densities from the first day of wearing course paving. Dunkelberger will not be in the asphalt plant to perform any verification testing (VT) during asphalt production. Field Observation • Provide a full-time FDOT CTQP qualified technician to check the construction operations for conformance with the applicable project specifications. o FDR Construction — checking the depth of pulverization; checking the homogeneity of the FDR virgin mix (without emulsion); checking the moisture DUNKELBERGER 37 Proposal for Materials Testing Services (Revised 8-29-14) Old Dixie Highway Resurfacing Indian River County, Florida August 29, 2014 ■ Dunkelberger Proposal No. PHB 140131 Page 3 content of virgin mix prior to mixing with emulsion; verifying the type and source of the emulsion, keeping track of the consumption of the emulsion on a daily basis, verifying the application rate of emulsion in gallons per SY; and performing sampling periodically of FDR materials for laboratory testing, and field density testing on the constructed FDR base; and measuring cross slope and checking final grade of the constructed FDR base. • While on-site the technician will communicate with designated County and Contractor personnel so that items of concern or identified deficiencies can be immediately corrected. • Prepare field observation reports documenting the observed work effort and completed work areas, notable occurrences or specification deviations, weather conditions, field communications and other relevant activities. Engineering & Reporting • Engineering oversight during the construction to coordinate the program, make site visits, and attend progress meetings. • Submittal of brief engineering reports documenting our findings and Our materials and observation testing services will be provided on an dictated by the pace and methods of construction. C. COMPENSATION aforementioned test test results. as -needed basis as The material testing and observation services provided will be billed in accordance with our current 2013-2014 Continuing Geotechnical Services Agreement the line item unit rates illustrated on the Projected Scope and Budget (Attachment A). Dunkelberger proposes to complete the scope of services as described herein for an estimated fee of $26,038 and invoiced on a time and materials (T&M) basis. If additional services outside the listed project services are required, Dunkelberger will provide such under auspice of a Supplemental Proposal using the same line item unit rates as provided herein. An overtime premium of 1.5 times the hourly rate will apply for services provided Monday through Friday that are in excess of 8 hours per day and for services provided before 7:00 AM and after 7:00 PM, as well as for services provided on Saturday. An overtime premium of 2.0 times the hourly rate will apply for services provided Sunday and Dunkelberger recognized Holidays. The quantity of the work performed and factors beyond our control, such as weather and the contractor's schedule/efficiency, will affect the actual cost for our services. You will be invoiced at regular intervals but not Tess than monthly for services performed. Invoices for our services will be directed to the addressee of this letter unless we are directed otherwise. Payment is due within thirty (30) days following receipt of an invoice. DUNKELBERGER 38 Proposal for Materials Testing Services (Revised 8-29-14) Old Dixie Highway Resurfacing c Indian River County, Florida August 29, 2014 * Dunkelberger Proposal No. PHB 140131 D. SITE ACCESS AND SAFETY Page 4 Indian River County (IRC) shall secure all necessary site related approvals, permits, licenses, and consents necessary to commence and complete the services and will execute any necessary site access agreement. At Dunkelberger, we all have a personal and uncompromising commitment to everyone going home safely each and every day. Our safety program, Incident and Injury Free® is about care and concern for people. It is our personal and organizational commitment at all levels of the company and is where safety is held as a core value as well as an operational priority. Working safely is an inseparable part of working correctly, just as much as other operational priorities, in particular quality, profitability and schedule. IIF is our commitment to our people and others, who we value for who they are and what they do. IIF is not just something we do, it's in everything we do. As part of our IIF process, we will prepare a "Pre -Task Plan" to identify the potential site safety and job hazards associated with your site. Our Pre -Task Plan will identify and prepare our personnel to be able to handle conditions such as but not limited to traffic control, environmental contamination, site access issues, overhead and underground utilities, adverse weather conditions, and personal protection equipment and will continually be reviewed and reevaluated throughout the field work activities. We understand that each site is unique and may contain different safety conditions and as a company to protect our personnel as well as others, we look at each site individually to identify the potential concerns. E. TESTING AND OBSERVATION The above services will be provided under an as -requested basis. Additionally, we request a 48-hour notice to schedule our services. IRC understands that testing and observation are discrete sampling procedures, and that such procedures indicate conditions only at the depths, locations, and times the procedures were performed. Dunkelberger will provide test results and opinions based on tests and field observation only for the work tested. IRC understands that testing and observation are not continuous or exhaustive, and are conducted to reduce — not eliminate — project risk. IRC agrees to the level or amount of testing performed and the associated risk. IRC is responsible (even if delegated to contractor) for notifying and scheduling Dunkelberger so Dunkelberger can perform these services. Dunkelberger shall not be responsible for the quality and completeness of IRC or its contractors work or their adherence to the project documents, and Dunkelberger's performance of testing and observation services shall not relieve contractor in any way from its responsibility for defects discovered in its work, or create a warranty or guarantee. Dunkelberger DUNKELBERGER 39 Proposal for Materials Testing Services (Revised 8-29-14) Old Dixie Highway Resurfacing ■ Indian River County, Florida August 29, 2014 s Dunkelberger Proposal No. PHB 140131 Page 5 will not supervise or direct the work performed by IRC or its contractors and is not responsible for their means and methods. F. AUTHORIZATION Dunkelberger appreciates the opportunity to submit this proposal and looks forward to rendering the services described herein. Should you accept this proposal, we understand that this work will be performed under a Purchase Order issued by Indian River County. Should you have any questions concerning this proposal, please feel free to call or contact Dave Youngstrom at your convenience (772-343-9787 or dtvoungstrom c(Dterracon.com). Sincerely, Dunkelberger Engineering and Testing, Inc. A Terracon Company David T. You Doug S. Dunkelberger, P.E. Senior Project Manager Principal Attachments: A - Projected Scope and Budget DUNKELBERGER 40 Attachment A i d O a_.61$ c O 7 R re 0 m m U c >+ R 0. — d H _0) Ce Nto N 'a m.x c A E 0 N w acon Company O : David T. Youngs O Q mized Service a) c en co C 4c a) lG . E O F c o O co ILD O en c c m c a 3. d c y h p) O O "cc W 7 m Uico� 0 0 0 0 0 0 o C') o v v_ o 0 0 0 0 N N O 0 E m m 7 repared FDR m 0 0 co 40 O cc N 0 0 0 0 0 c6 o •ct0v 0 419 69 O O CO ke CV0 MI N O O O CO N 0 N N Laboratory Testing** Maximum Density (T-180 [Proctor test]) Full Sieve Analysis (T-27) Limerock Bearing Ratio - LBR (FM -515) d asa c m U O O O Na c m c W c •� c m 01 N Z C O` W a cc u) c O U O a N c c �o 0 0 IL O X 0 0 41 CONSENT INDIAN RIVER COUNTY, FLORIDA MEMORANDUM TO: Joseph A. Baird, County Administrator THROUGH: Christopher R. Mora, P.E., Public Works Director THROUGH: Christopher J. Kafer, Jr., P.E., County Enginee FROM: Michael D. Nixon, P.E., Roadway Production Manager SUBJECT: Award of Bid No: 2014044 OId Dixie Highway Resurfacing (I.R.F.W.C.D. North Relief Canal to 71St Street) IRC Project No. 1137 DATE: August 22, 2014 DESCRIPTION AND CONDITIONS The proposed improvements to OId Dixie Highway consist of refurbishing (full depth reclamation) of both the north and southbound lanes from the I.R.F.W.C.D. North Relief Canal to 71St Street, with the addition of 4 -foot wide paved shoulders, including new asphalt surface and structural courses, pavement markings and an additional turn lane for the North County Charter School. This is a F.D.O.T. Small County Outreach Program (SCOP) funded project, FM No. 429566-1-58-01. The SCOP Grant will provide 75% of the construction cost of the project, and construction engineering inspection (CEI) services. The County will fund the remaining 25% construction cost. The bid opening was held on August 20, 2014. Four (4) bids were received and opened. A detailed bid tabulation is on file and available for viewing in the County Engineering Division. Bid totals are as follows: Timothy Rose Contracting, Inc. Community Asphalt Corporation Ranger Construction Industries, Inc. Sunshine Land Design Vero Beach, Florida Vero Beach, Florida Ft. Pierce, Florida Stuart, Florida ** $1,792,422.35 $1,858,671.41 $2,013,852.40 $2,174,471.87 ** Denotes mathematical errors were found and bid amounts corrected. Timothy Rose Contracting, Inc. is considered to be the lowest, responsive, responsible bidder for the project with a bid totaling $1,792,422.35. Timothy Rose Contracting, Inc., has completed various construction projects for the County and has consistently performed work in a satisfactory manner. Timothy Rose Contracting, Inc. bid of $1,792,422.35 was below the Engineer's estimate of $1,825,549.50. F:\Public Works\ENGINEERING DIVISION PROJECTS\I 137-0Id Dixie Hwy Resurfacing IRF North Relief Canal 10 71st St\Admim\agenda items\BCC Agenda Award of Bid 9-9-14 doc 42 Page 2 OId Dixie Highway Resurfacing (I.R.F.W.C.D. North Relief Canal to 71St Street) Michael D. Nixon., P.E., Roadway Production Manager For September 9, 2014 BCC Meeting FUNDING Per the SCOP grant agreement, the County must fund the project and then request reimbursement of the 75% grant share from FDOT. Funding for the County's 25% cost share in the amount of $448,105.58 is budgeted in Account No. 10921441-053360-12008 Secondary Roads/FDOT SCOP Grant, OId Dixie Highway Resurfacing (71St Street to I.R.F.W.C.D North Relief Canal). RECOMMENDATION Staff recommends that the project be awarded to Timothy Rose Contracting, Inc., in the amount of $1,792,422.35 and requests that the Board of County Commissioners approve the attached sample agreement and authorize the Chairman to execute said agreement after receipt and approval of the required Public Construction Bond and certificate of insurance and after the County Attorney has approved the agreement as to form and legal sufficiency. ATTACHMENTS 1. Sample Agreement DISTRIBUTION 1. Terry Cook, Road & Bridge Superintendent 2. Timothy Rose Contracting, Inc. APPROVED AGENDA ITEM FOR September 16, 2014 Indian River County F: \Public App d Date Administration �t11 99/44/ Budget 1 Legal a' O� Oh r- /7 ' Public Works '440)/ Engineering Purchasing I)- 13/ , q13114 - F:\Public Works'ENGINEERING DIVISION PROJECTS\I 137-01d Dixie Hwy Resurfacing IRF North Relief Canal to 71st St\Admim\agenda items\BCC Agenda Award of Bid 9-9-14.doc 43 SECTION 00520 - Agreement (Public Works) TABLE OF CONTENTS Title Page ARTICLE 1 - WORK 2 ARTICLE 2 - THE PROJECT 2 ARTICLE 3- ENGINEER 2 ARTICLE 4- CONTRACT TIMES 2 ARTICLE 5- CONTRACT PRICE 3 ARTICLE 6- PAYMENT PROCED 3 ARTICLE 7- INDEMNIFICATION 5 ARTICLE 8 - CONTRACTOR 5 4.4 ARTICLE 9- CON L�CUMETh.. 6 44, ARTIC 4j iISCEUTOUS 7 OF THIS PAGE WAS LEFT BLANK INTENTIONALLY1 00520 - Agreement (Public Works)SAMPLE.doc 00520 - 1 F: \Public Works ENGINEERING DIVISION PROJECTS \ 1137-0Id Dixie Hwy Resurfacing IRF North Relief Canal to 71st St \Admim \agenda items 00520 - Agreement (Public Works)SAMPLE doc 44 SECTION 00520 - Agreement (Public Works) THIS AGREEMENT is by and between INDIAN RIVER COUNTY, a Political Subdivision of the State of Florida organized and existing under the Laws of the State of Florida, (hereinafter called OWNER) and (hereinafter called CONTRACTOR). OWNER and CONTRACTOR, in consideration of the mutual covenantsi ereinafter set forth, agree as follows: ARTICLE 1 - WORK 1.01 CONTRACTOR shall complete all Work as Documents. The Work is generally described as The proposed improvements to Old Dixie reclamation) of both the north and south Canal to 71st Street, with the addition asphalt surface and structural courses, for the North County Charter Scho pecified or indica ws: Contract st of refu .4"shing (full depth fronii::;- LR Q.C.D. North Relief pave o',; lders, including new rkings a tan additional turn lane ARTICLE 2 - THE PROJECT 2.01 The Project for which part is generally describe Project Relief Ca County Pro umber: 44 ct Addre 4. Dixie ct Documents may be the whole or only a ahway Resurfacing (From the LR.F.W.C.D. North Old Dixie Highway, Vero Beach, FL ARTIC 3.01 The I'anr County Public Works Department is hereinafter called the ENGINEER and wi ' OWNER's representative, assume all duties and responsibilities, and have the rights and authority assigned to ENGINEER in the Contract Documents in connection with the completion of the Work in accordance with the Contract Documents. ARTICLE 4 - CONTRACT TIMES 4.01 Time of the Essence A. All time limits for Milestones, if any, Substantial Completion, and completion and readiness for final payment as stated in the Contract Documents are of the essence of the Contract. 00520 - 2 F:\Public Works\ENGINEERING DIVISION PROJECTS \1137 -Old Dixie Hwy Resurfacing IRF North Relief Canal to 71st StlAdmim\agenda items100520 -Agreement (Public Works)SAMPLE.doc 00520 - Agreement (Public Works)SAMPLE.doc 45 4.02 Days to Achieve Substantial Completion, Final Completion and Final Payment A. The Work will be substantially completed on or before the 150 day after the date when the Contract Times commence to run as provided in paragraph 2.03 of the General Conditions, and completed and ready for final payment in accordance with paragraph 14.07 of the General Conditions on or before the 180 day after the date when the Contract Times commence to run. 4.03 Liquidated Damages A. CONTRACTOR and OWNER recognize that time is of the e that OWNER will suffer financial loss if the Work is no specified in paragraph 4.02 above, plus any extensions there Article 12 of the General Conditions. Liquidated damages will comm work. The parties also recognize the delays, expe se, and difficult' a legal preceding the actual loss suffered by ' 4ER if the Work time. Accordingly, instead of requiring any such4proof, OWNER an agree that as liquidated damages for dela ..1 i not a: penalty), pay OWNER $ 1,148.00 for each paragraph 4.02 for Substantial Com Substantial Completion, if CONTRA remaining Work within the Co OWNER, CONTRACTOR sha expires after the time specified payment until the Work is complet ce of this mplete greement and thin the times i accordance with ce for this Ilion of volve proving in pleted on ONTRACTOR ONTRACTOR shall ct at es a a time specified in 'Work I' - s tially complete. After eglect, reju or fail to complete the proper extension thereof granted by 1,148.00 for each calendar day that 02 for completion and readiness for final final payment. ARTICLE 5 - CONTRACT PRI 5.01 OWNER sh Contract Do determined pu for completion of the Work in accordance with the n current funds equal to the sum of the amounts 01.A and summarized in paragraph 5.01.B, below: ces stated in CONTRACTOR's Bid, attached hereto as an exhibit. subject to additions and deductions provided in the Contract: unt: $ unt: ARTICLE 6 - PAYMENT PROCEDURES 6.01 Submittal and Processing of Payments A. CONTRACTOR shall submit Applications for Payment in accordance with Article 14 of the General Conditions. Applications for Payment will be processed by ENGINEER as provided in the General Conditions and the Contract Documents. 00520 - Agreement (Public Works)SAMPLE.doc 00520 - 3 F:\Public Works\ENGINEERING DIVISION PROJECTS11137-OId Dixie Hwy Resurfacing IRF North Relief Canal to 71st ShAdmimtagenda items100520 - Agreement (Public Works)SAMPLE.doc 46 6.02 Progress Payments. A. The OWNER shall make progress payments to the CONTRACTOR on the basis of the approved partial payment request as recommended by ENGINEER in accordance with the provisions of the Local Government Prompt Payment Act, Florida Statutes section 218.70 et. seq. The OWNER shall retain ten percent (10%) of the payment amounts due to the CONTRACTOR until fifty percent (50%) completion of the work. After fifty percent (50%) completion of the work is attained as certified to OWNER by ENGINEER in writing, OWNER shall retain five percent (5%) of the payment amount due to CO ACTOR until final completion and acceptance of all work to be performe the Contract Documents. Pursuant to Florida Sta fifty percent (50%) completion means the point at has expended fifty percent (50%) of the total cost a work purchased under the Contract Documents, associated with existing change orders � nd other additi the construction services work provided -.r the Contra ONTRACTOR under section 18.735(8) (b), the ty as OWNER truction services er with .,�a costs tions to 6.03 Pay Requests. A. Each request for a progress payment form supplied by 0 the CONTRACTOR'S ; 'ficatio progress of the work ed b case of unit price work percent (50% 218.735(8)(d. OWNER for u and the County unles,:�..r uch amou clai a of a CONT labor, s e Con subcontra ct e su -Q;i� the application for applicati•r} r payment shall contain ress payments will be on the basis of schedule of values established, or in the number of units completed. After fifty comple ir d •b': ant to Florida Statutes section CONT' '�T�''` : ay ' •mit a pay request to the County as alf ('�,; of tainage held by the County as OWNER, pro "ptly make payment to the CONTRACTOR ect of a good faith dispute; the subject of a t to Florij;, tatuf'= ;'section 255.05(2005); or otherwise the subject and al;ge County as OWNER or the CONTRACTOR. The es that where such retainage is attributable to the s supplied by one or more subcontractors or suppliers, r shall timely remit payment of such retainage to those and suppliers. Pursuant to Florida Statutes section 218.735(8) (c) CTOR further acknowledges and agrees that: 1) the County as receive immediate written notice of all decisions made by TOR to withhold retainage on any subcontractor at greater than five /o) after fifty percent (50%) completion; and 2) CONTRACTOR will not ase from the County as OWNER of the withheld retainage until the final pay request. 6.04 Paragraphs 6.02 and 6.03 do not apply to construction services work purchased by the County as OWNER which are paid for, in whole or in part, with federal funds and are subject to federal grantor laws and regulations or requirements that are contrary to any provision of the Local Government Prompt Payment Act. In such event, payment and retainage provisions shall be governed by the applicable grant requirements and guidelines. 00520 - 4 F:\Public Works\ENGINEERING DIVISION PROJECTS\1137-OId Dixie Hwy Resurfacing IRF North Relief Canal to 71st ShAdmim\agenda items\00520 - Agreement (Public Works)SAMPLE.doc 00520 - Agreement (Public Works)SAMPLE.doc 47 6.05 Acceptance of Final Payment as Release. A. The acceptance by the CONTRACTOR of final payment shall be and shall operate as a release to the OWNER from all claims and all liability to the CONTRACTOR other than claims in stated amounts as may be specifically excepted by the CONTRACTOR for all things done or furnished in connection with the work under this Contract and for every act and neglect of the OWNER and others relating to or arising out of the work. Any payment, however, final or otherwise, shall not release the CONTRACTOR or its sureties from any obligations under the Contract Documents or the Public Construction Bond. ARTICLE 7 - INDEMNIFICATION 7.01 CONTRACTOR shall indemnify OWNER, ENGINEER, an paragraph 6.20 (Indemnification) of the General Conditions to th ARTICLE 8 - CONTRACTOR'S REPRESENTATIONS 8.01 In order to induce OWNER to enter in following representations: A. CONTRACTOR has examine other related data identified in t accordance with truction _ tract. iNT 'CR makes the died the Contract Documents and the ents. B. CONTRACTOR has visited the general, local, and S - u ditions t Work. f-miliar with and is satisfied as to the st, progress, and performance of the C. CONTRACT is familiar Regulations fir - <° a affect sfied as to all federal, state, and local Laws and rogre s, and performance of the Work. D. CONTRACTO "'?x pace con• slating to except Undergro ondi "� �jl'� •� ied all: (1) reports of explorations and tests of or c• •'uous to the Site and all drawings of physical conditions ng surface or subsurface structures at or contiguous to the Site Facilities) which have been identified in the Supplementary in paragraph 4.02 of the General Conditions and (2) reports and us Environmental Condition, if any, at the Site which have been pplementary Conditions as provided in paragraph 4.06 of the General en i ied in the Condit' • ns. E. CONTRA OR has obtained and carefully studied (or assumes responsibility for having done so) all additional or supplementary examinations, investigations, explorations, tests, studies, and data concerning conditions (surface, subsurface, and Underground Facilities) at or contiguous to the Site which may affect cost, progress, or performance of the Work or which relate to any aspect of the means, methods, techniques, sequences, and procedures of construction to be employed by CONTRACTOR, including applying the specific means, methods, techniques, sequences, and procedures of construction, if any, expressly required by the Contract Documents to be employed by CONTRACTOR, and safety precautions and programs incident thereto 00520 - Agreement (Public Works)SAMPLE.doc 00520 - 5 F:\Public Works ENGINEERING DIVISION PROJECTS\1137-Old Dixie Hwy Resurfacing IRF North Relief Canal to 71st St\Admim\agenda items\00520 - Agreement (Public Works)SAMPLE.doc 48 F. CONTRACTOR does not consider that any further examinations, investigations, explorations, tests, studies, or data are necessary for the performance of the Work at the Contract Price, within the Contract Times, and in accordance with the other terms and conditions of the Contract Documents. G. CONTRACTOR is aware of the general nature of work to be performed by OWNER and others at the Site that relates to the Work as indicated in the Contract Documents. H. CONTRACTOR has correlated the information known to CONTRACTOR, information and observations obtained from visits to the Site, reports and drawings identified in the Contract Documents, and all additional examinations, investigatiio�s explorations, tests, studies, and data with the Contract Documents. I. CONTRACTOR has given ENGINEER written notice of all {{ icts, erro a'ambiguities, or discrepancies that CONTRACTOR has discovered in the C act . ocuments, and the written resolution thereof by ENGINEER is acceptable to CONTR. J. The Contract Documents are generally sufficien all terms and conditions for performance and furnis ARTICLE 9 - CONTRACT DOCUMENTS 9.01 Contents A. The Contract Documents consist 1. This Agreement .*=; 520-1 t 2. Notice to Proceed (p 3. Public o t': "ction Bond ''a ges 00 ' i-1 to 00610-3, inclusive); 4. Sample Ce icate . . li In ' rance (page 00620-1); actor's ation for Payment (pages 00622-1 to 00622-6 inclusive); (pages 00700-1 to 00700-45, inclusive); upplement Conditions (pages 00800-1 to 00800-11, inclusive); dicate and con of the Work. 8. Sns as listed in Division 1 (General Requirements) and Division 2 (Technical Provisions); 9. Drawings consisting of a cover sheet and sheets numbered 1 through 54, and SW1 through SW11, inclusive, with each sheet bearing the following general title: Old Dixie Highway Resurfacing; 10. Addenda (numbers to , inclusive); 11. Appendices to this Agreement (enumerated as follows): Appendix A — Geotechnical Report; 00520 6 F:\Public Works \ENGINEERING DIVISION PROJECTS11137-OId Dixie Hwy Resurfacing IRF North Relief Canal to 71st StWdmim\agenda items \00520 - Agreement (Public Works)SAMPLE.doc 00520 - Agreement (Public Works)SAMPLE.doc 49 12. CONTRACTOR'S BID (pages 310-1 to 310-8, inclusive); 13. Bid Bond (page 430-1 inclusive), Qualifications Questionnaire (page 456-1 to 456-4, inclusive), and List of Subcontractors (page 458-1 inclusive); 14. Sworn Statement under the Florida Trench Safety Act (pages 454-1 to454-2, inclusive); 15. Sworn Statement under Section 105.08, Indian River County Code, on Disclosure of Relationships (pages 452-1 to 452-2, inclusive); 16. The following which may be delivered or issued on or after :e Effective Date of the Agreement and are not attached hereto: a) Written Amendments; b) Work Change Directives; c) Change Order(s); 17. Contractor's Final Certificate of th - , e 0� @ 32-1 & 2 he Specifications). ARTICLE 10 - MISCELLANEOUS 10.01 Terms A. Terms used in this A 10.02 Assignment of Contrac A. No assignme binding on a bound; and, s tha -eduem this re ntrary in any wn he ass ent will `fie tTr eani-` s indicated in the General Conditions. party hrights under or interests in the Contract will be herethout the written consent of the party sought to be itation, moneys that may become due and moneys d without such consent (except to the extent that the n may be limited by law), and unless specifically stated to the consent to an assignment, no assignment will release or discharge uty or responsibility under the Contract Documents. A. OWN c4� NTRACTOR each binds itself, its partners, successors, assigns, and legal re • e"` - ntatives to the other party hereto, its partners, successors, assigns, and legal representatives in respect to all covenants, agreements, and obligations contained in the Contract Documents. 10.04 Severability A. Any provision or part of the Contract Documents held to be void or unenforceable under any Law or Regulation shall be deemed stricken, and all remaining provisions shall continue to be valid and binding upon OWNER and CONTRACTOR, who agree that the Contract Documents shall be reformed to replace such stricken provision or part thereof with a valid and enforceable provision that comes as close as possible to expressing the intention of the stricken provision. 00520 - Agreement (Public Works)SAMPLE.doc 00520 - 7 F:\Public Works\ENGINEERING DIVISION PROJECTS \1137-01d Dixie Hwy Resurfacing IRF North Relief Canal to 71st St\Admim\agenda items\00520 - Agreement (Public Works)SAMPLE.doc 50 10.05 Venue A. This Contract shall be governed by the laws of the State of Florida. Venue for any lawsuit brought by either party against the other party or otherwise arising out of this Contract shall be in Indian River County, Florida, or, in the event of a federal jurisdiction, in the United States District Court for the Southern District of Florida. 10.06 Public Records Compliance A. Indian River County is a public agency subject to Chapter Contractor shall comply with Florida's Public Records Law. shall: (1) Keep and maintain public records that ordinarily an by the County in order to perform the service. 119lorida Statutes. The S.cally, the Contractor essarilyticld be required (2) Provide the public with access to public records on the sa rms arty conditions that the County would provide the record '. d at a cost that � ® �otexceed the cost provided in chapter 119 or as otherwis= ®f®yided by law. (3) Ensure thatublic records that { Y P==xe�rerco"�,�-ntial records disclosure requireme (4) Meet all requirements fo County all public recor Agreement and destro confidential and exempt f stored electr• I , must with the inform exempt from public uthorized by law. ecords and transfer, at no cost, to the of the Consultant upon termination of the public records that are exempt or disclosure requirements. All records to t County in a format that is compatible of the County. B. Failure of the; Consultant t this Agreement. ese requirements shall be a material breach of ma i5der of this page was left blank intentionally] 00520 - 8 F.\Public Works\ENGINEERING DIVISION PROJECTS11137-01d Dixie Hwy Resurfacing IRF North Relief Canal to 71st StlAdmim\agenda items100520 - Agreement (Public Works)SAMPLE.doc 00520 - Agreement (Public Works)SAMPLE.doc 51 IN WITNESS WHEREOF, OWNER and CONTRACTOR have signed this Agreement in duplicate. One counterpart each has been delivered to OWNER and CONTRACTOR. All portions of the Contract Documents have been signed or identified by OWNER and CONTRACTOR or on their behalf. This Agreement will be effective on , 20_ (the date the Contract is approved by the Indian River County Board of County Commissioners, which is the Effective Date of the Agreement). OWNER: CONTRACTOR: INDIAN RIVER COUNTY By: By: Joseph A. Baird, County Administrator Peter D. O'Bryan, Chairmanntractor) By: APPROVED AS TO FORM AND L :G SUFFICIENCY: By: Dylan Reingold, County Attorney Jeffrey R. Smith, Clerk of Co Attest: SEAL) ddress for giving notices: ptrol r License No. (Where applicable) (SEAL) =``a;; '" ti Agent for service of process: Desi resentab Nam hristopherJ. Kaf . P.E. Designated Representative: Title:®unty EnName: 1801 i;.T= ` "" Title: Vero Bea ' Iorida 32 y0 Address: (772) 226-122 Facsimile: (7- ;® 93.1 Phone: Facsimile: (If CONTRACTOR is a corporation or a partnership, attach evidence of authority to sign.) * * END OF SECTION * * 00520 - Agreement (Public Works)SAMPLE.doc 00520 - 9 F:\Public Works\ENGINEERING DIVISION PROJECTS\1137-Old Dixie Hwy Resurfacing IRF North Relief Canal to 71st StWdmim\agenda items\00520 - Agreement (Public Works)SAMPLE.doc 52 INDIAN RIVER COUNTY OFFICE OF MANAGEMENT AND BUDGET PURCHASING DIVISION CONSENT AGENDA 1,7 DATE: September 8, 2014 TO: BOARD OF COUNTY COMMISSIONERS THROUGH: Joseph A. Baird, County Administrat Jason E. Brown, Budget Director FROM: Jennifer Hyde, Purchasing Manag SUBJECT: Approval of Award for Bid 2015008 — Annual Bid for Mowing at Water Plants BACKGROUND: The Department of Utility Services requested the solicitation of annual bids for mowing at water plants and storage facilities. This annual bid was last awarded on September 18, 2012 to B&E Property Maintenance, and was eligible for renewals through September 30, 2015, however B&E stopped mowing the facilities near the beginning of summer. After several weeks of calling the vendor with no resolution, Utilities decided to find an interim provider and rebid the annual contract. The term of the new annual bid is October 1, 2014 through September 30, 2015, with the option for two additional one-year renewals. BID RESULTS: Bid Opening Date: August 7, 2014 Advertising Date: July 14, 2014 Demandstar Broadcast to: 161 Subscribers Specifications/Plans Downloaded by: 25 Vendors Replies: 9 Vendors Bidder Location"° Annual:Rrice:. Sunshine Land Design Inc. Stuart $17,208.00 STS Maintain Services, Inc. Palm City $17,400.00 Precision Landscape Deltona $20,940.00 Valley Crest Landscape Maintenance Vero Beach $21,600.00 JD Sunny Isle, Inc. West Melbourne $23,400.00 Tri County Automotive & Towing Fort Pierce $23,888.04 Top Heavy Lawn Care, LLC Vero Beach $24,960.00 Conlon Landscaping, Inc.' Sebastian DQ Mike's Lawn & Landscape2 Vero Beach DQ Conlon Landscaping, Inc. disqualified — Disclosure of Relationships form not notarized 2 Mike's Lawn & Landscape disqualified — Bid form not signed B:\2014-2015 FY (2015000)\2015008 - Annual Mowing at Water Plants\Annual Agenda - 2015008.doc 53 CONSENT AGENDA ANALYSIS: The lowest responsive and responsible bidder, Sunshine Land Design, has submitted a written request to withdraw their bid, which is attached for the Board's consideration. The previous bid for FY 13/14 was $9,300 annually, with actual expenses anticipated for FY 13/14 of $13,123 ($6,975 to B&E for work from October 1, 2013 through June 30, 2014, and $6,148 for coverage through the end of the contract period to STS Maintain Services). Quotes for the interim period were requested from multiple vendors over a period of several weeks, and STS Maintain was the only quoting firm to provide necessary W-9 and liability insurance. The $17,400 bid submitted by the second lowest responsive and responsible bidder, also STS Maintain Services, represents an approximate 87% increase over the FY 13/14 proposed bid price, and an approximate 32.5% increase over actual anticipated expenditures for FY 13/14. SOURCE OF FUNDS: Funding in the amount of $17,400 is allocated in the Water Production — Other Professional Services Account. Account Num l ear- u- yAccount Descri ition '- r hT ♦ 1. .v i'.'s»: �ti �,` In,..,.t 5 t, .t.... .n . , , tit.._ .t �, FY 14/ 5 , �. ,.aC; pos Budget 47121936-033190 '% Water Production — Other Professional Services / Legal $17,400 RECOMMENDATION: Staff recommends the Board take the following actions: 1. Terminate award of the previous annual bid, 2013005 to B&E Property Maintenance. 2. Allow Sunshine Land Design to withdraw their bid with the understanding that they may not bid on this contract in the future. 3. Award bid 2015008 to STS Maintain Services of Palm City as the next lowest responsive and responsible bidder meeting the specifications as set forth in the Invitation to Bid. 4. Authorize the Purchasing Division to issue blanket purchase orders for the period of October 1, 2014 through September 30, 2015 to the recommended bidder, and 5. Authorize the Purchasing Manager to renew this bid for two (2) additional one (1) year periods subject to satisfactory performance, vendor acceptance, and the determination that renewal of this annual bid is in the best interest of Indian River County. ATTACHMENTS: Staff Memo to B&E Property Maintenance Sunshine Land Design Letter APPROVED AGENDA ITEM BY: i �t>l�- c3�,! Joseph. Baird, County Administrator XLip&Pti-01 14, 3l/ B:\2014.2015 FY (2015000)\2015008 - Annual Mowing at Water PlantsWnnual Agenda - 2015008.doc Indian River Co • • .roved Date Admin e . '% // / Legal f:riAl rBudget Department f / Risk L i;J D /If 54 BOARD OF COUNTY COMMISSIONERS July 18, 2014 B&E Property Maintenance Attn: Mr. Bill Brown 4839 Ashley Lake Circle Vero Beach, FL 32967 Webrownjr1a.gmail.com Subject: Annual Bid 2013005 — Mowing at Water Plants Dear Mr. Brown, As we discussed by phone on July 16, 2014, per the subject bid our five locations are to be mowed weekly during the months of April through October. You indicated your understanding of the requirements and stated the facilities would be mowed that day. As of this morning, the South County RO plant has remained unmown since June 28th and the North County RO Plant since July 1St. The other three sites are also overgrown. The condition of vegetation at the facilities is unsightly and unsatisfactory. Please accept this letter as notification we no longer request your mowing services at our water treatment facilities, as we have been forced to request this work from other firms. Please feel free to contact me if you have any questions. Sincerely, 4/ ,AM! J: nifer Fde, Manager Purchasing Division Office of Management and Budget • Purchasing Division 1800 27" Street, Vero Beach, Florida 32960 (772) 226-1416•Fax: (772) 770-5140 E-mail: pi 55 SUflSHiiIf LAND DESIGN 3291 SE Lionel Terrace, Stuart, Florida 34997 August 19, 2014 Indian River County Purchasing Division attn: Jennifer Hyde, Purchasing Manager 1800 27th Street Vero Beach, FL 32960 Ref: Bid No. 2015008 Annual Bid for Mowing at Water Plants Dear Jennifer, Please accept this letter as a request to the County to allow us to we have found errors in our bid worksheet; we feel the proposal than satisfactory performance of the contract. This would not be I apologize for the inconvenience this may cause your office, and ability for future projects. Sincerely, Margaret -nton Vice President IRCO Pi R ;HA'_iIltjG f` `CFIIJED Iiii2 19:O2:07 H-_ � 1 '1 PM_��.��. withdraw our bid. Upon closer review, price submitted would allow for a Tess fair to the County. I hope this does not affect our bidding www.SunshineLandDesign.com (772) 283-2648 office (772) 283-8944 fax Page 1 56 CONSENT AGENDA INDIAN RIVER COUNTY OFFICE OF MANAGEMENT AND BUDGET PURCHASING DIVISION DATE: TO: THROUGH: FROM: SUBJECT: September 8, 2014 BOARD OF COUNTY COMMISSIONERS Joseph A. Baird, County Administrator Jason Brown, Director, Office of Management and Bu Jennifer Hyde, Purchasing Manag Declaration of Excess Equipment as Surplus for Sale or Disposal BACKGROUND: The equipment on the attached list has been determined excess to the needs of Indian River County and requires disposal in accordance with Florida Statutes. Staff has scheduled a surplus auction for Saturday, November 8, 2014 at the Indian River County Fairgrounds with our contract auctioneer, Associate Auctions, LLC. The majority of items on the attached list will be disposed at that event, however, some of the listed items (such as the Utilities chlorine tanks) may be sold via online auction. The funds received from the sale of these items will be returned to the appropriate accounts. RECOMMENDATION: Staff recommends the Board declare the items on the attached Excess Equipment List as surplus and authorize their sale and/or disposal. There is no cost to the County associated with this request. ATTACHMENT: 091614 Excess Equipment List APPROVED AGENDA ITEM BY: cab ola / iu Joseph A. Baird, County Administrator Indian River Co Apr_!ved Date Admin . ti 54/1/4 Legal 'I. • I ttl Budget ��i Department Risk Manager -- 57 Surplus List for 091614 Agenda IP-✓ 'i,_FY ' L "r'�� V li 4 ! �L .fi {, 3 �Wy-� 0,/,� IuIIY i .,� Y�4�� i ti• e ,� .. , J, �'� �P i%, a. �.. x �( }� 'r t4 4'iY s,h t, �l 11. i1� Road & Bridge 200950 9 , .'k, .( e-yru.' John Deere Tractor 036106 Yes Road & Bridge 13824 24 Truck Conveyor IA12626101 No Road & Bridge 21350 48 Grader X035659X Yes Road & Bridge 21185 63 John Deere Z -Track Riding Mower TC0757A020136 No' Road & Bridge 23650 131 Walk Behind Roller 101620027877 Yes Road & Bridge 15605 134 John Deere Tractor L06300P135236 Yes Road & Bridge 18341 140 1 -ton Flat Bed Dump Truck 1GDJC34R8WF059952 Yes Road & Bridge 18477 175 New Holland Tractor 1120468 Yes Road & Bridge 18753 192 Flush Trailer 4H5W31720CL992530 No Fire Rescue 22491 719 2004 Ford E450 Ambulance 1FDXE45P74HB29076 Yes Road & Bridge 21553 1000 John Deere Z -Track Riding Mower TC0757A020284 Yes Road & Bridge 23392 1010 John Deere Z -Track Riding Mower TC0757A040613 No Utilities 9890 380A 1988 Athens 62 Disc Plow D88003 No Road & Bridge 13933 65A Vibratory Compactor, Roller A091C4029K Yes Animal Control 25175 Dell Laptop BXCJXG1 No Animal Control 25177 Dell Laptop OXCJXG1 No Animal Control 25179 Dell Latitude E5400 GXCJXG1 No Animal Control Dell Optiplex 745 GTL6FD1 No Community Development Dell Optiplex 745 BTL6FD1 Yes Computer Services 21438 Axis 2120 Network Camera No Computer Services 21551 Axis 2120 Network Camera No Computer Services 21838 Dell DLP Front Projector 7SZ7F41 No Computer Services 23013 Dell Poweredge 2850 Server No Computer Services 185900 JVC KY19 Video Camera 17351912 No Emergency Services 21365 Dell Latitude C840 Laptop CS 1934 No Emergency Services 21365A ID Badge Machine w/ printer No Emergency Services Sony Minidisc Recorder MDS -E58 301697 Yes Emergency Services Sony Minidisc Recorder MDS -E58 301733 Yes Emergency Services ViewSonic E771 Monitor DH92403098 Yes Emergency Services Positron Express TDD 9121128 Yes Engineering 23454 Dell Optiplex 745 6J8V2C1 Yes Fire Rescue 22641 Dell Optiplex GX520 FH8T191 Yes Health Department 23625 Dell Optiplex 6X520 8THM38 Yes Health Department Dymo EL40 Labelwriter 16-0109008 Yes Health Department HP Pavilion A6683W 3CR8361N8X Yes Health Department Canon ImageRunner 2022 Copier (21)MWS03441 No Health Department Dell W5300n Laser Printer 33FLG31 No Health Department Kyocera Miata Color Laser Printer FS-C5016N ABQ4881032 Yes Health Department Augmentix XFR D -Family Docking Station US019054743719550113A00 Yes Health Department Pacific Digital 16X USB DVD -RW A90YX0 Yes Health Department Dell PRO1X Docking Station CNOHD0624864395Q1086 Yes Health Department Lexmark Check Printer Forms Printer 2500 37-16330 Yes Health Department Lexmark Check Printer Forms Printer 2500 37-16003 Yes Health Department Lexmark Check Printer Forms Printer 2500 37-121999 Yes Health Department Lexmark Check Printer Forms Printer 2500 37-16028 Yes Health Department Lexmark Check Printer Forms Printer 2500 8N -V3009 Yes Health Department Lexmark Check Printer Forms Printer 2500 8G-43753 Yes Health Department Lexmark Check Printer Forms Printer 2500 8G-43729 Yes Health Department Lexmark Check Printer Forms Printer 2500 37-16398 Yes Health Department Lexmark Check Printer Forms Printer 2500 37-12578 Yes Health Department Getsetsner Fax Machine 2513f/1302f/5613f AG Aficio 1013f H9239603318 No Health Department HP Color Laserjet 3600 Printer CNWCH68329 Yes Health Department Dell Optiplex GX50 JPQY111 Yes Health Department Acer X223W 23 -inch wide screen LCD Monitor 15003671585 Yes Health Department Diascreen 50 Urine Chemistry Analyzer 6100004160 No Health Department Diascreen 50 Urine Chemistry Analyzer 6100004105 No Health Department Diascreen 50 Urine Chemistry Analyzer 6100004002 No Health Department Diascreen 50 Urine Chemistry Analyzer 6100003166 No Main Library 23042 Dell Optiplex 620 Yes Main Library 23043 Dell Optiplex 620 Yes Main Library 23044 Dell Optiplex 620 Yes Main Library 23045 Dell Optiplex 620 Yes North County Library Dell Optiplex 380 8D7CUQ1 Yes North County Library Acer Computer Monitor 72203403G39 Yes North County Library APC Battery Backup BE5000 No North County Library APC Battery Backup BESSOR No North County Library Compaq Presario sr5310f CNH7491CTP Yes 1/2 58 Surplus List for 091614 Agenda .� . cp Si'iSF.N4 57s{r'•.,$W f.0 + Property Appraiser 7 ,,drr'N''y4� � illl� W, ^^� �' �S�r , Ei.. iKKtd.. ft+'ia-`„it7:3f1 3di�l - 4�.e ,� -r+,�rz^FT'u,= J �7�"' €�-rY , .�L ,.'''F" r t -wi �' iirr ,1. t7 J 4 1}.-c �1' f'1' {tea, tr141. 2 a, :['StwC„: ay ...t•. ,t.:. LF. v��.. '7i{� '�%Lt � i:` .a S� ` .F.. + i" F t. 1 - t ie t ' tiyIF L.a � til' 1 1 r E.:.1'<w l ',l 16060 IBM 6408 A00 Printer .,.... 120959 Yes Public Works -- HP Color Laser'et CP2025 Printer Yes Recreation 21115 - Dell GX260 Computer 4MGV221 No Recreation 22611 - Dell GX280 BZ7K481 No Recreation 23338 - Dell Optiplex 170L No Recreation -- Dell Optiplex GX520 CWQLCB1 Yes Road & Bridge 14584 -Self Propelled Swee.er 933107 Yes Telecommunications 24327 - Dell Latitude D630 Laptop 9228449701 Yes Telecommunications 183460 - NEC NEAX 24001MS Phone System Yes Telecommunications 183461 - Install Phone Card and Phones Yes Telecommunications 187580 - PBX Telephone System Yes Telecommunications 193980 - NEAX 2000 Phone System Yes Telecommunications 6068-7 - PBX Expansion & Software for Phone S stem Yes Traffic 23034 - Dell Optiplex GX520 CYRB691 Yes Utilities 21375 - Dell Optiplex GX260 CS 1975 No Utilities 21662 Three 6,500-:allon double-wall chlorine tanks Yes Utilities 22024 - Auto Silt Densi Index Meter No Utilities 22646 - Dell Optiplex GX620 CS 2308 No Utilities 22648 - HP LaserJet 4250 Printer CS 2310 No Utilities 23011 - Dell GX520 System 8BRR391 Yes Utilities 23442 - Dell O.tiplex GX620 CS 2399 Yes Utilities 23443 - Dell Optiplex GX620 CS 2400 Yes Utilities 23481 - Dell Opti .lex 745 CS 2434 No Utilities 23732 - Micron Filter Flow Meter No Utilities 23733 - Micron Filter Flow Meter No Utilities 23900 - Dell Optiplex 210L CVHDY81 No Utilities 24190 - Dell 0.ti .lex 745 CS 2507 Yes Utilities 24190 - Dell Optiplex 745 C5 2507 No Utilities 24976 - Cash Re: ister System (Tower) No Utilities 19851A - Computer CS 1686 Yes Utilities 23127A - Dell O.tl.lex 170L BWWSC91 Yes Utilities -_ Dell O.ti.lex 745 3VL6FD1 Yes Utilities -- Dell Poweredge T100 184FJH1 No 2/2 59 INDIAN RIVER COUNTY, FLORIDA MEMORANDUM CONSENT TO: FROM: DATE: SUBJECT: Joseph A. Baird; County Administrator DEPARTMENT HEAD CONCURRENCE: Stan Boling, AICs; Community Development Director John W. McCoy, AICP; Chief, Current Development September 2, 2014 Thomas F. Scott's Request for Extension of Site Plan Approval for an Assisted Living Facility Development to be Known as Reflections ALF (SP -MA -12-08-18 & AA -14-07-70 / 2003070312) It is requested that the data herein presented be given formal consideration by the Board of County Commissioners at its regular meeting of September 16, 2014. DESCRIPTION & CONDITIONS On September 27, 2012, the Planning and Zoning Commission granted major site plan approval to construct a 98 unit (125 beds) adult living facility (ALF) / adult congregate living facility (ACLF) development on a 6.80 acre commercial site located on the east side of US 1 near Schumann Drive, adjacent to the Reflections on the River condominium development. Subsequently, staff approved an administrative approval application which modified the original plan by redesigning the project's proposed northern stormwater pond. Currently, the site plan approval expiration date is September 27, 2014. On August 18, 2014, Thomas F. Scott, the project applicant, filed a request to extend the site plan approval expiration date. Due to financing issues, construction activities have been delayed (see attachment #1). Because the request was submitted prior to the September 27th expiration date, under county site plan regulations, the extension request may be considered by the Board of County Commissioners. ANALYSIS Although minor amendments have been made to the LDRs since the development was initially reviewed and approved, the Technical Review Committee (TRC) members agree that the amendments are not significant enough to require revisions or redesign of the project. Accordingly, all TRC members have reviewed and approved the extension request. F:\Community Development\CurDev\BCC\2014 BCC\ReflectionsALFExtensionrpt.rtf 1 60 As allowed under provisions of the LDRs, the developer is requesting a full one-year extension of the site plan approval expiration date. Pursuant to Chapter 914 of the LDRs, the Board of County Commissioners may deny, approve, or approve with conditions the requested site plan extension. Staff has no objections to the Board granting the request since the site plan conforms to existing LDR requirements. Granting the request will provide a total application approval timeframe of 3 years (September 27, 2012 through September 27, 2015). RECOMMENDATION Staff recommends that the Board of County Commissioners approve Thomas F. Scott's request for a one-year extension of the site plan approval for the Reflections ALF development with all original approval conditions to remain in effect. The new site plan approval expiration date will be September 27, 2015. Attachments: 1. Request Letter 2. Location Map 3. Site Plan 4. List of Approval Conditions Indian River Co, ' ••roved Date tkrAdmin. 9/l///t/ Legal r'. `i - `t - I `-( Budget lipDept. 8 Risk Mgr. - - F:\Community Development\CurDev\BCC\2014 BCC\ReflectionsALFExtensionrpt.rtf 2 61 REFLEcTI<< SNS ON THE RIVER �XJ Thomas F. Scott (mm) Reflections Holding Co., LLC PO Box 651249 Vero Beach FL. 32965 August 18, 2014 Indian River County Community Development Mr. Stan Boling 1801 27th Street Vero Beach 32960-3388 Dear Mr. Boling The site plan for Reflections Holding Co. LLC ALF Major Site Plan [2003070312-68598 / SP -MA -12-08-18] ks going to expire on or about September 27, 2014. We would like to request a one (1) year extension for the sire plan approval. If you have any questions or comments please feel free to contact myself or Mr. Joe Paladin. Regards, Thomas F. Scott (mm) Reflections Holding Co., LLC 1-772-696-1651 tfscott@comcast.net Cc; Joseph Paladin file ATTACHMENT 1 62 N ISLAND lick-Tkprt_I---- -1----t---1—: A kr, Li r,. Cv -- w 0 a3 ... Iiii - ,7f f 3, 1,-- Ill C2 0 \ f‘ ''‘, ._ M Iv / ' i ATTACHMENT 3 64 vosyuvyivn f') ‘ ‘.. ,••• < \ ‘ 1 1 \ ” \ r I I \ \ < 2 \ \ I \ v ...., \ \ \ \ \ I k \ \-- `,..,, •> • \ \ , I* \ \--- \_—).... \ iss ....„,„‘ \ „, \ .. ...„, ,‘ .- .-- 7 . \ Cs. ) \\ > . \ \ \ \ cc, \ \ > N/ N''' .. \ (.' \ \ •-•....... \ \ .• ; ; ATTACHMENT 3 65 111111 111.1. r I 'esr [I° ll t , it t Reflections Assisted Living Facility i • ,z, g 10730 U.S. Higbway 1 Vero Beach, Florida ; i ...t. r...„ ...... -4. ATTACHMENT 3 65 September 28, 2012 INDIAN RIVER COUNTY COMMUNITY DEVELOPMENT DEPARTMENT 1801 27th Street, Vero Beach FL 32960 772-226-1237 / 772-978-1806 fax www.ircgov.com David L. Phillips, P.E. Sustainable Engineering & Design, LLC P. 0. Box 2247 Vero Beach FL 32961 RE: Reflections ALF Major Site Plan [2003070312-68598 / SP -MA -12-08-18] Dear Mr. Phillips: At its meeting of September 27, 2012, the Planning and Zoning Commission granted conditional "final" site plan approval for the referenced project. This action approves the major site plan for an adult living facility (ALF), also known as an adult congregate living facility (ACLF) with 98 units (125 beds), to be located on the east side of US 1 near Schumann Drive, adjacent to the Reflections on the River condominium development, with the following conditions: 1. Prior to site plan release, the applicant shall submit all required jurisdictional permits to planning staff, which include the following: a. Indian River County Stormwater Type "B" Permit b. Indian River County Initial/Final Concurrency c. Indian River County Right-of-way Permit d. Indian River County Land Clearing Permit e. Indian River County Tree Removal Permit f. Indian River County Utility Permit g. SJRWMD ERP General Modification Permit h. FDEP Domestic Wastewater Permit i. FDOT General Use Permit j. FDOT Drainage Permit k. FDOT Utility Permit 1. FDOT Driveway Connection Permit 2. Prior to issuance of a land clearing and tree removal permit, the applicant shall submit to the county funds for fee -in -lieu of tree mitigation. 3. Prior to site plan release, the applicant shall: a. Obtain written approval from Public Works for the construction access point(s). F:\Community Development\Users\CurDev\P&Z\2o 12\ReflcctionsALFPZCApp. doc wain' 4AtrAc 1 66 b. Obtain planning staff approval of the revised (corrected) lot split for the bank parcel and demonstrate through the administrative approval process that the county's 0.35 FAR requirement is met. c. Record a unity of title acceptable to county staff. 4. Prior to the issuance of a certificate of occupancy (C.O.): a. All required landscape buffers and opaque features shall be installed. b. The US 1 turn lane improvements shall be completed. c. The sidewalk along the site's US 1 frontage shall be maintained, repaired, or replaced as determined by Public Works. d. The applicant shall demonstrate to county staff compliance with State regulations for the ALF use. 5. There shall be no increase over 125 residents/beds unless special exception use approval is granted for an increase. 6. Any change in the project area of development from what is presented in the subject site plan application shall require a site plan modification, and the applicant to comply with all county LDRs for the size of the property. 7. (Advisory) At the September 27, 2012 Planning & Zoning Commission meeting the applicant agreed to construct a black vinyl clad chain link fence from the end of the 8' masonry wall to the north property line along the east project boundary. In addition, the applicant agreed to coordinate with the Reflections Condominium Association on the project's construction access, maintenance of traffic, and erosion control plans, and to work with the Association on a method/process to address construction issues and resolve construction related items that occur during project construction. Please be advised that site plan approval shall terminate and become null and void without notice if construction has not commenced within 24 months from the date of approval. Site plan approval may be extended one time only for good cause by the Board of County Commissioners for a period not to exceed 12 months. Construction shall be considered abandoned and site plan approval shall be terminated if a good faith effort to proceed with the completion of the project has not occurred for a continuous period of 6 months. Be advised that the Planning Division may request that a Code Enforcement Officer will conduct periodic site inspections to ensure the project is being completed in accordance with the approved site plan. Prior to obtaining a certificate of occupancy for this project, the applicant shall schedule a final inspection through the planning division by following the attached procedural checklist. If I may provide any further assistance, please contact me at 772-226-1235 or jmccoy@ircgov.com. Sincerely, nCie— tAA7-0-6 John W. McCoy, AICP Senior Planner, Current Development F:1Community Development\ Users \CurDev\P&Z\2012\RefectionsALFPZCA .doh �vimFLT 4 al 2 67 Lr �. Consent Agenda Indian River County Interoffice Memorandum Office of Management & Budget To: Members of the Board of • my Commissioners From: Jason E. Brown Director, Office of Manage & Budget Date: September 10, 2014 Subject: Miscellaneous Budget Amendment 024 Description and Conditions The attached budget amendment appropriates funding necessary for the following: 1. Several large workers' compensation claims have been settled and paid. The attached entry appropriates funding in the amount of $750,000 from Self Insurance/Cash Forward -Oct 1St 2. Expenditures in the Shooting Range have exceeded the budget. The attached entry appropriates funding to part time salaries along with various operating expenses from MSTU/Cash Forward -Oct 1st in the amount of $28,950. 3. Attorneys fee have exceeded the budget amounts in Human Resources and Facilities Management -Admin roof. The attached entry appropriates funding in the amount of $52,000 from General Fund/Cash Forward -Oct 1St 4. Overtime costs along with employee retirement payouts have exceeded the budget in Ocean Rescue. The attached entry appropriates funding in the amount of $56,930 from MSTU/Cash Forward -Oct 1St 5. Employee turnover has resulted in salary and benefit costs exceeding the budget in various departments. The attached entry appropriates funding from General Fund/Cash Forward -Oct 1st in the amount of $23,465. 6. Revenues and expenses at the Golf Course have exceeded the budget. The attached entry appropriates funding in the amount of $57,000 to the Pro Shop and credit card fees. 68 Board of County Commissioners September 10, 2014 Page 2 of 2 7. Repairs were necessary to the air conditioner at North County Aquatic Center. The attached entry appropriates funding in the amount of $10,000 from MSTU/Cash Forward -Oct 1St 8. Section 8 Rental Assistance Port In and Port Out payments have been higher than anticipated. The attached entry appropriates $40,000 from Section 8/Cash Forward - Oct 1st Staff Recommendation Staff recommends that the Board of Commissioners approve the attached budget resolution amending the fiscal year 2013/2014 budget. Attachments Budget Amendment 024 and Resolution APPROVED AGENDA/;ITEM: BYC / 4 (Tcut) Jos h A. Baird County Administrator FOR: September 16, 2014 Indian River County A • • roved Date Administrator e v„,,, Legal Budget lot b Department 0 Risk Management 69 RESOLUTION NO. 2014- A RESOLUTION OF INDIAN RIVER COUNTY, FLORIDA, AMENDING THE FISCAL YEAR 2013-2014 BUDGET. WHEREAS, certain appropriation and expenditure amendments to the adopted Fiscal Year 2013-2014 Budget are to be made by resolution pursuant to section 129.06(2), Florida Statutes; and WHEREAS, the Board of County Commissioners of Indian River County desires to amend the fiscal year 2013-2014 budget, as more specifically set forth in Exhibit "A" attached hereto and by this reference made a part hereof, NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, that the Fiscal Year 2013-2014 Budget be and hereby is amended as set forth in Exhibit "A" upon adoption of this Resolution. This Resolution was moved for adoption by Commissioner , and the motion was seconded by Commissioner and, upon being put to a vote, the vote was as follows: Chairman Peter D. O'Bryan Vice Chairman Wesley S. Davis Commissioner Joseph E. Flescher Commissioner Bob Solari Commissioner Tim Zorc The Chairman thereupon declared this Resolution duly passed and adopted this day of , 2014. INDIAN RIVER COUNTY, FLORIDA Attest: Jeffrey R. Smith Board of County Commissioners Clerk of Court and Comptroller By By Deputy Clerk Peter D. O'Bryan, Chairman BY APPROVED AS TO FORM AND LEGAL SUFFICIENCY COUNTY ATTORNEY 70 Resolution No. 2014 - Budget Office Approval: hibit "A" Jason E. drawn, udget Director Budget Amendment: 024 Entry Number Fund/ Depa enU ccount Name Account Number Increase Decrease 1. Revenue Self Insurance/Cash Forward -Oct 1st 502039-389040 $750,000 $0 Expenses Self Insurance//Workers Compensation 50224619-012140 5750,000, $0 2. Revenue MSTU/Non-Revenue/Cash Forward -Oct 1st 004039-389040 $28,950 $0 Expenses MSTU/Shooting Range/Part-time Salaries 00416172-011130 $17,000 $0 MSTU/Shooting Range/Social Security 00416172-012110 $1,100 $0 MSTU/Shooting Range/Retirement 00416172-012120 $1,400 $0 MSTU/Shooting Range/Medicare 00416172-012170 $250 $0 MSTU/Shooting Range/Other Contractual Services 00416172-033490 $3,200 $0 MSTU/Shooting Range/Clay Targes 00416172-035710 $6,000 $0 3. Revenue General Fund/Non-Revenue/Cash Forward -Oct 1st 001039-389040 $52,000 $0 Expenses General Fund/Human Resources/Legal Services 00120313-033110 $22,000 $0 General Fund/Facilities Management/Legal Services - Admin Roof 00122019-033110-13011 $30,000 $0 4 Revenue MSTU/Non-Revenue/Cash Forward -Oct 1st 004039-389040 $56,930 $0 Expenses MSTU/Ocean Rescue/Regular Salaries 00411672-011120 $14,150 $0 MSTU/Ocean Rescue/Overtime 00411672-011140 $20,000 $0 MSTU/Ocean Rescue/Social Secuirty 00411672-012110 $5,630 $0 MSTU/Ocean Rescue/Retirement Contribtuion 00411672-012120 $6,675 $0 MSTU/Ocean Rescue/Insurance-Health & Life 00411672-012130 $9,105 $0 MSTU/Ocean Rescue/Medicare Matching 00411672-012170 $1,370 $0 71 Resolution No. 2014 - Budget Office Approval: Jason E. udge Directo ibit "A" Budget Amendment: 024 Entry Number Fund/ DepartrLentccount Name Account Number Increase Decrease 5. Revenue General Fund/Non-Revenue/Cash Forward Oct 1st 001039-389040 $26,465 $0 Expenses General Fund/Human Resources/Salaries 001203136-011120 $18,000 $0 General Fund/Human Resources/Social Security 00120313-012110 $1,400 $0 General Fund/Hunam Resources/rRetirement Contribution 00120313-012120 $2,745 $0 General Fund/Hunam Resources/Insurance-Life & Health 00120313-012130 $1,000 $0 General Fund/Human Resources/Medicare 00120313-012170 $320 $0 General Fund/Office of Budget & Management/Insurance- Life & Health 00122913-012130 $3,000 $0 6. Revenue Sandridge Golf Course/Pro Shop Sales 418034-347231 $30,000 $0 Sandridge Golf Course/18 Hole Non -Card 418034-347235 $27,000 $0 Expenses Sandridge Golf Course/Pro Shop 41823672-035630 $53,000 $0 Sandridge Golf Course/Credit Card Expenses 41823672-035680 $4,000 $0 7. Revenue MSTU/Non-Revenue/Cash Forward -Oct 1st 004039-389040 $10,000 $0 Expenses MSTU/North County Aquatic Center/Maint Structure Except Building 00410472-034660 $10,000 $0 8. Revenue Section 8/Housing Assistance/Cash Forward -Oct 1s 108039-389040 $40,000 $0 Expenses Section 8/Housing Assistance/Port In Payments 10822264-036731 $35,000 $0 Section 8/Housing Assistance/Port Out Payments 10822264-036732 $5,000 $0 72 INDIAN RIVER COUNTY, FLORIDA AGENDA ITEM Department of Public Works Division of Facilities Management Date: August 28, 2014 To: Joseph A. Baird, County Administrator Through: Christopher R. Mora, P.E., Public Works Director( From: Chris Burr, Facilities Manager Subject: Work Order #1 REI Engineers Health Department Exterior Envelope Evaluation CONSENT BACKGROUND: On April 14, 2014, the Board approved a Professional Services Agreement with REI Engineers to perform roofing consulting services to include evaluations of existing roofing conditions, design solutions for remedial work, design solutions for roof replacement and preparation of design documents. Work Order #1 in the amount of $2200.00 is for the evaluation of the County Health Department located at 1900 27th Street, Vero Beach. This evaluation will include a site visit to review the condition of the exterior envelope (roof, walls and windows) to determine the need for remediation. After the site visit a report will be issued by REI outlining their findings and recommendations for repair or replacement to include costs for both. RECOMMENDATION: Staff recommends that the Board approve Work Order #1 REI Engineers Health Department Exterior Envelope Evaluation in the amount of $2,200.00 and authorize the Chairman to execute the Work Order. FUNDING: Funding in the amount of $2,200 is available in Facilities Management — Building Maintenance Account: 00122019-034610. ATTACHMENTS: Work Order #1 for REI Engineers Approved Agenda Item For:o�n4A-)/74 &nj" Indian River Co. Approved Date Administration Iii q/w/�9 County Attorney I _c4/1,41 Budget '> DepartmentV", J� Division / ,ill/ F:\Public Works\Luanne M\Facilities Management\Agendas\REI - Work order #1 For Health Dept BCC 09-08- 14.doc 73 WORK AUTHORIZATION DIRECTIVE DATE OF ISSUANCE: 9/3/2014 EFFECTIVE DATE: 9/3/2014 OWNER: Indian River County CONTRACTOR: REI Engineers, Inc. CONTRACT: Continuing Roofing Services PROJECT: Health Department Roof Evaluation You are directed to proceed promptly with the following work: Description: Health Department (1900 27th Street) Exterior Envelope, per attached proposal P14FTM- 013. Purpose of Work Authorization Directive: Identify remedies to water intrusion at Health Department. Attachments: REI Engineering Proposal PI4FTM-013 Method of determining Contract Price: ❑ Unit Prices 0 Lump Sum O Cost of the Work The Cost of Labor, Contingency and Contract Time is summarized below: Lump Sum Fee: 52,200 Estimated Contract Time: 30 Calendar Days Total Cost 52,200 ACCEPTED: By: 4'- _4/ �s�-.-- REI Engineers, Inca Date: 9/5/14 Encl: REI Proposal P14FTM-013 APPROVED: By: ris Burr, Facilities Manager BCC Chairman Date: l/ Date: APPROVED AS TO FORM AND AL SSU ICE WILLIAM K. DEBRAAL DEPUTY COUNTY ATTORNEY R:\Proposals\2014\P14FTM-013 Indian River County Health Dept BE Eval\Work Authorization With REI Info.docx 74 I ENGINEERS 24600 S. TAMIAMI TRAIL, SUITE 212-315, BONITA SPRINGS, FL 34134 1111 PHONE 800.495.9028 FAX 704.596.0533 • September 3, 2014 Indian River County 4305a 43rd Avenue Vero Beach, FL 32967 Attention: Christopher D. Burr Facilities Manager Reference: Proposal for Engineering Services Health Department Exterior Envelope Evaluation REI Proposal No. P14FTM-013 Dear Mr. Burr: In response to my recent discussion with Cathy Daniel and your subsequent request, REI Engineers, Inc. (REI) is pleased to submit this proposal for your consideration. It is our understanding that this evaluation will include the roof, walls and windows of the Health Department facility at 1900 27th St, Vero. Beach, FL 32960. Based on our review of available satellite imagery, the subject building is a two story facility with a footprint measuring approximately 20,000 square feet (40,000 sf total floor space). A summary of the work included in this proposal is as follows: A. Conduct site visit to interview appropriate facility personnel and review the condition of the exterior envelope components (roofs, walls, windows) to determine the need for remediation. 1. All reasonably accessible, exposed exterior surfaces of the facility will be carefully examined to locate specific problems and evaluate the overall needs of the area(s) in question. 2. Roof core samples will be taken on unconfirmed areas to determine conditions and composition of system in place. In addition to reporting the type of components, typical comments relate to adhesion, delamination, deterioration, moisture content and anticipated service life. All openings in the system will be repaired with compatible materials. Core samples will not be taken where deemed inappropriate due to possible warranty issues, questionable conditions/materials, etc. 3. Photographs will be taken as necessary to document our observations B. Issue a report sealed by a Florida Licensed Professional Engineer outlining the results of our field evaluation. 1. The report will include a summary of our findings, photographs, roof plans and elevations as well as recommendations for immediate (emergency) and long term repairs with estimated construction costs. a. If roof replacement is necessary, budget figures will be provided for a variety of roof system types. ROOFING. WATERPROOFING AND BUILDING ENVELOPE ENGINEERS AND CONSULTANTS www.reiengineers.com AN EMPLOYEE -OWNED COMPANY 75 REI Proposal No. P14FTM-013 September 3, 2014 Page 2 These services will be provided at a fixed cost of Two Thousand Two Hundred and no/100 Dollars ($2,200). Additional services will be provided in accordance with our current fee schedule (copy provided upon request). Should you require more information or have any questions, please do not hesitate to call. Respectfully submitted, Scott Hinesley, PE, RRC President 76' 0 INDIAN RIVER COUNTY, FLORIDA BOARD MEMORANDUM V 0 TO: Joseph A. Baird, County Administrator THROUGH: Christopher R. Mora, P.E. clew Public Works Director FROM: James D. Gray, Jr.0 Coastal Engineer CONSEN SUBJECT: Work Order No. 5 Ecological Associates, Inc. Sector 3 Dune Repair Project Late Season Sea Turtle Monitoring Services DATE: September 8, 2014 DESCRIPTION AND CONDITIONS On March 19, 2013 the Board approved a contract with Ecological Associates, Inc. (EAI) for professional coastal environmental services in Indian River County for a two-year term, 2013- 2015. EAI is the selected County consultant for professional biological monitoring services related to the Sector 3 Dune Repair Project. The proposed Work Order No. 5 provides permit compliance sea turtle monitoring and if necessary the relocation of sea turtle nests in order for the County to begin construction on the Sector 3 Dune Repair Project November, 2014. Additional tasks under Work Order No. 5 include permit required pre and post construction lighting surveys of the project area. Work Order No. 5 totals a not -to -exceed amount of $21,376. All subsequent annual biological monitoring of the Sector 3 Project area will be addressed through future work orders. FUNDING Local funding of Beach Restoration includes a portion of Local Option Tourist Tax Revenue as well as allocation of the One Cent Sales Tax. For FY 13/14, funding is budgeted and available for monitoring of the Sector 3 Dune Repair Project in the Beach Restoration Fund, Sector 3 Renourishment Post -Sandy Account No.12814472-066510-13014. Work Order No. 5 has been reviewed by the Florida Department of Environmental Protection (FDEP) and is eligible for cost sharing at a 50% state share, based on Legislative appropriation under FDEP Grant 14IR2 between Indian River County and FDEP. F:\Public WorksUamesG\Sector 3 Repair Project\EAI Work Orders\WO No. 5\FINAL agenda item Ecological Associates Inc Work Order 5.docx 77 Page 2 BCC Agenda Item Sector 3 Dune Repair Project September 16, 2014 RECOMMENDATION The recommendation of staff is for the Board to approve Work Order No. 5 to the contract with Ecological Associates, Inc. and authorize the Chairman to sign on behalf of the County. ATTACHMENT Ecological Associates, Inc. Work Order No. 5 (1 original copy) APPROVED AGENDA ITEM FOR: September 16, 2016 BY Indian River County Approved Date Administration 4' /X///� Budget ;/ i 0414 Legal /I ' .-% ' cy Public Works. GY A.• WI Coastal Eng. Division ip(>t q jgIi4 F:\Public Works\lamesG\Sector 3 Repair Project\EAI Work Orders\WO No. 5\FINAL agenda item Ecological Associates Inc Work Order 5.docx 78 • • WORK ORDER NUMBER 5 SECTOR 3 DUNE REPAIR PROJECT 2014 LATE SEASON SEA TURTLE MONITORING SERVICES This Work Order Number 5 is entered into as of this day of 2014 pursuant to that certain Continuing Contract Agreement for Professional Services entered into as of March 19, 2013 ("Agreement"), by and between Indian River County, a political subdivision of the State of Florida ("COUNTY") and Ecological Associates, Inc. ("CONSULTANT"). The COUNTY has selected the Consultant to perform the professional services set forth on Exhibit 1, attached to this Work Order and made part hereof by this reference. The professional services. will be performed by the Consultant for the fee schedule set forth in Exhibit 2, attached to this Work Order and made a part hereof by this reference. The Consultant will perform the professional services within the timeframe more particularly set forth in Exhibit 1, attached to this Work Order and made a part hereof by this reference all in accordance with the terms and provisions set forth in the Agreement. Pursuant to paragraph 1.4 of the Agreement, nothing contained in any Work Order shall conflict with the terms of the Agreement and the terms of the Agreement shall be deemed to be incorporated in each individual Work Order as if fully set forth herein. IN WITNESS WHEREOF, the parties hereto have executed this Work Order as of the date first written above. CONSULTANT BOARD OF COUNTY COMMISSIONERS Ecological Associates, Inc. OF INDIAN RIVER COUNTY By: By: obert G. Ernest Peter D. O'Bryan, Chairman Title: President Date: C) 1p$ (?A�y Bv: Attest Jeffrey R. Smith, Clerk of Court and Comptroller By: (Seal) Deputy Clerk Approved: Baird, County Administrator leg an Reingold, Coun Attorney 79 EXHIBIT 1 JLJAI ECOLOGICAL ASSOCIATES, INC. ECOLOGICAL ASSOCIATES, INC. P.O. BOX 405. JENSEN BEACH, FLORIDA 34958 FEIN: 65-0468575 COST PROPOSAL — September 3, 2014 PROJECT NAME: Indian River County Sector 3 Late Season Sea Turtle Monitoring — 2014 (EAI Project No. 14-339) CLIENT: Mr. James D. Gray, Jr. Coastal Engineer Indian River County Public Works 1801 27th Street Vero Beach, Florida 32960 Phone: (772) 226-1344 * Email: jgray@ircgov.com WORK ORDER: No. 5 PROJECT DESCRIPTION: Daily sea turtle permit -compliance monitoring along approximately six (6) miles of beach from R-24 to R-55 in Indian River County, Florida during October and November 2014. Monitoring 3 days per week during October is currently being conducted under separate contract to Indian River Co. (Work Order No. 4). This proposal is for the remaining 18 days in October and all of November. Any nests encountered, as of September 4, 2014, will be relocated to a safe, suitable habitat outside the project area in accordance with FWC guidelines. All relocated nests will be evaluated for reproductive success. Additionally, EAI will perform one pre- and one post -construction lighting survey of the project area, as required by Special Condition No. 27 of the FDEP permit (0285993 -008 -JN). Results of the survey will be provided to the County in a format mutually agreed upon. PROJECT DURATION: October 2014 — February 2015. COSTS: All work will be performed in accordance with the provisions of the Professional Coastal Environmental Services Agreement, dated March 19, 2013, between Indian River County and Ecological Associates, Inc. Unless otherwise indicated, all services provided under this Work Order will be at fixed cost (lump sum) inclusive of all time and materials, as itemized below. Ecological Associates, Inc. • P.O. Box 405 • Jensen Beach, Florida 34958 Phone: (772) 334-3729 • Fax: (772) 334.4925 • Email: info(a&ecological-associates.com Visit us at: www.ecolooicalassociates.com 80 EXHIBIT 2 Indian River County Sector 3 Late Season Cost Proposal September 3, 2014 Page 2 TASK DESCRIPTION CHARGE 1 Pre -construction meeting (fixed cost) $469.00 2 Late season sea turtle monitorins (per day cost)' $15,936.00 3 Nest relocations (per nest cost)` $2.200.00 4 Pre- and post -construction Lighting surveys (fixed cost) $2,283.00 5 Data management and reporting (fixed cost) $315.00 6 Project management (scheduling & coordination) (fixed cost) $173.00 TOTAL ESTIMATED COST (Not -to -Exceed) $21,376.00 Cost basis assumes 48 days of additional monitoring ry $332/day. 2 Cost basis assumes 20 nests relocated ' $110/nest. BILLING: Services will be billed monthly. TERMS: Net 30 days. 81 INDIAN RIVER COUNTY, FLORIDA MEMORANDUM Assistant County Administrator / Department of General Services CONSENT AGENDA To: The Honorable Board of County Commissioners Thru: Joseph A. Baird, County Administrator From: Michael C. Zito, Assistant County Administrator Date: September 5, 2014 Subject: Request for Ball Field Rental Fee Waiver for the IRC Sheriff Office's "Shop With A Cop" Benefit Softball Tournament at North County Regional Parks. DESCRIPTION AND CONDITIONS: On Saturday, October 18, 2014 members of the Indian River County Sheriffs Office will host a benefit softball tournament at North County Regional Park. This tournament provides an opportunity for approximately 50-100 underprivileged children to "shop with a cop" from local law enforcement agencies to purchase Christmas gifts for their families. The event organizers have requested that the field charge of $75 per field be waived for this event. FUNDING: No County funding is requested by this item. All necessary personnel to run the tournament will be supplied by the event maker. The tournament does not conflict with any other revenue generating event or reservation of the facilities at North County Regional Park. RECOMMENDATION: Staff recommends that the Board grant the request to waive field charges this for event because it is supported and organized by members of the Constitutional Office of the Sheriff. ATTACHMENTS: Event Flyer DISTRIBUTION: Approved Agenda Item BY: FOR: Oa/ fjid Joseph A. Baird County Administrator September 16, 2014 Indian River Co. Approved Date Administration �� az/ County Attorney tt; '1 Budget ICS IL Department - 10 q -,0._ i"1 Risk Management F:\Assistant County Administrator\AGENDA ITEMS\2014\BCC 09 SEP 2014\BCC Memo - Field Rental Fee Waiver for the IRCSO -Shop With A Cop -Benefit at NCAC.doc 82 Shy p With A C -,p Benefit Softball Tournament Saturday, October 18, 2014 Tournament is open to swom and civilian members of Law Enforcement, Corrections, Fire and EMS (Proof of agency affiliation will be required) $200 Team Entry Fee Guaranteed minimum of 2 games (Tournament will be limited to 8 teams) Team check in and registration 8:OOam, Opening ceremonies 8:30am, First game starts at 9:OOam Location: North County Regional Park 9450 County Road 512 Sebastian, FL. 32958 This toumament provides an opportunity for approximately 50-100 underprivileged children to shop at Walmart with a cop from local Law Enforcement agencies to purchase Christmas gifts for their families. Bring the entire family to this fun filled event and relax at the North County Aquatics Center located on the same property. Kid play section featuring water slides. For admission fees and rules to the water park contact 772.581.7665 For additional information please contact our tournament directors: Mike Snowhill msnowhil@iresheriff.org Roberta Barker rgarner@iresheriff.org A special thank you to Dyer Chevrolet and Walmart for their continued major support for this great cause Dyer' Walmart 83 ti Consent Agenda Indian River County Interoffice Memorandum Office of Management & Budget To: Members of the Board o unty Commissioners From: Jason E. Brown Director, Office of Manat & Budget Date: September 10, 2014 Subject: Courthouse Security system and Misc. Budget Amendment 25 Description and Conditions The security camera system at the courthouse is in urgent need of replacement. The county currently has a contract with Precision Contracting Services (PCS) for this type of work. Most of the items ($170,595) are covered as line items on the bid with PCS while a portion of the work is not. The contract does provide for this additional work on a time and materials basis. Due to the urgent nature of this work, staff is requesting authorization to issue a purchase order with PCS in the amount of $293,034. While the current contact covers all of the work to be done, staff is submitting this item for board approval out of an abundance of caution. In addition to the repair work, courthouse garage cameras will be installed at a cost of $74,870. Funding will be provided by Court Facilitiy Funds and Public Impact Fees reserves. Staff Recommendation Staff recommends that the Board of Commissioners authorize a purchase order with PCS in the amount of $293,034 and approve the attached budget resolution amending the fiscal year 2013/2014 budget. Attachments Budget Amendment 025 and Resolution APPROVED AGENDA ITEM: )1 h A. Baird County Administrator FOR: September 16, 2014 BY: Indian River County Appro ed Date Administrator 9 pini Legal0 D (c� Budget i / 0 /4 Department Risk Management 84 RESOLUTION NO. 2014- A RESOLUTION OF INDIAN RIVER COUNTY, FLORIDA, AMENDING THE FISCAL YEAR 2013-2014 BUDGET. WHEREAS, certain appropriation and expenditure amendments to the adopted Fiscal Year 2013-2014 Budget are to be made by resolution pursuant to section 129.06(2), Florida Statutes; and WHEREAS, the Board of County Commissioners of Indian River County desires to amend the fiscal year 2013-2014 budget, as more specifically set forth in Exhibit "A" attached hereto and by this reference made a part hereof, NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, that the Fiscal Year 2013-2014 Budget be and hereby is amended as set forth in Exhibit "A" upon adoption of this Resolution. This Resolution was moved for adoption by Commissioner , and the motion was seconded by Commissioner and, upon being put to a vote, the vote was as follows: Chairman Peter D. O'Bryan Vice Chairman Wesley S. Davis Commissioner Joseph E. Flescher Commissioner Bob Solari Commissioner Tim Zorc The Chairman thereupon declared this Resolution duly passed and adopted this day of , 2014. INDIAN RIVER COUNTY, FLORIDA Attest: Jeffrey R. Smith Board of County Commissioners Clerk of Court and Comptroller By By Deputy Clerk Peter D. O'Bryan, Chairman BY APPROVED AS TO FORM AND LEGAL SUFFICIENCY COUNTY ATTORNEY 85 Resolution No. 2014 - Budget Office Approval: hibit "A" Jason E. rown, udget Director Budget Amendment: 025 Entry Number Fund/ Depart ent/ ccount Name Account Number Increase Decrease 1. Revenue Court Facility/Cash Forward -Oct 1st 106039-389040 $24,742 $0 Impact Fees/Cash Forward -Oct 1st 103039-389040 $74,870 $0 Court Facility Surcharge/Cash Forward -Oct 1s 140039-389040 $193,422 $0 Expenses Court Facility/Facilities Maint/Courthouse Security System 10622019-066510-14014 $24,742 $0 Impact Fees/Public Buildings/Courhouse Security System 10322019-066510-14014 $74,870 $0 Court Facility Surcharge/Facility Maint/Courthouse Security System 14022019-066510-14014 $188,718 $0 Court Facility Surcharge/Facility Maint/Maint-Other Equipment 14022019-034690 $4,704 $0 86 September 10, 2014 Sheriff Deryl Loar Indian River County The Honorable Peter D. O'Bryan, Chairman Indian River County Board of County Commissioners 1801 27th Street Vero Beach, FL 32960 Dear Chairman O'Bryan: 113 This letter is my request to be placed on the next Board of County Commissioner's Consent Agenda with reference to Corrections Impact Fees. The attachment includes quotes for five capital improvement projects to be funded with Corrections Impact Fees that will expire on September 30, 2014. The first project is for the expansion of acoustic panels in the inmate programs areas of the jail. This project would cost $8,325.00. The second project is for an expansion of our camera system to increase viewing of the Corrections Facility perimeter. This project would cost $13,960.00. The third project is for an expansion of our existing intercom system in the B -Building inmate housing units and control room. This project would cost $8,090.00. The fourth project is the installation of a new Booking /DUI Workstation. This project would cost $4,299.00. The fifth project is for an expansion of our exterior lighting system at the jail. This project would cost $12,525.00. All projects would total $47,199.00. Corrections impact fees expiring on September 30, 2014 total $36,587.00. If you should need additional information, please contact me. Sincerely, Deryl Loar, Sheriff DL: 405 41' Avenue, Vero Beach, Florida 32960 www.ircsheriff.org (772) 569-6700 87 Order Receipt - Audimute Soundproofing Page 1 of 1 ute 011141 IISA • SINCE 1991 400% 61/881/41EE Abm.rption Cll•tIn Sound Absorption Sound Barrier/Isolation Thank You! We need your feedback Order Number:34867 Order Date: Thursday, 04 September 2014 Sold To: Sig.) In luur Account Cnntorner Snrvice Vieir Cart EVERYTHING SHIPS FREE! Find VowSolution Please take a one -minute survey about your experience ordering with Audimute. ille Enzmann Ian River County Sheriffs Office 5 41st Avenue o Beach, FL 32960 2) 978-6301 SKU ProduCt 45 PN -200-400-3-0677-1-1 Shipping Method $0.00 - Free Shipping - We Choose the Carrier! ktisource Center TakESurvey* Ship To • Emilie Enzmann Indian River County Sheriffs Office 4055 41st Avenue Vero Beach, EL 32960 (772) 978-6301 Eco -C -Tex® Acoustical Sound Absorber Panels - 6 Pack (2' X 4') About Audimute Resources r .rnipony Friendly 'illy/ tiny ft ottt Copyright 2014 Audimute Soundproofing. Ail Rights Reserved. 1 • Customer Service t tl, I ttl.t Itroetto UN, tittlptiottj Ittd.,t/ trit,tt.AtIttrottl '11,1;ntitt,i 0.'11101 11.11:1 1 AO% Shipping Unshipped (366) 505 -MUTE KilielagiO CART:O Product $0.00 Search Pioducls Ci Print this Pone Price Torsi $185.00 $8,325.00 SubTotal: Tax: Shipping: Handling: Total: $8,325.00 $0.00 $0.00 60.00 $8,325.00 Audimute Soundproofing 23945 Mercantile Road, Suite 11 Cleveland, 011 44122 Tel: 1 -866 -505 -MUTE Fax: 1-866-809-5018 infoCeaudImutesoundproofIng.com 1308 Ralinp 4. Socur by, ,..2111470$704 n'unninurl. ';uho ono provided by k.ir I e1 ,vii) McAfee 77 SECURE' 88 09/09/14 15:59 rg160j,g.php/Job No: 20973 Initiator: Created By: Created: Last Action: Action On: 1 2 4 5 6 7 8 901 EENZMANN 09/05/14 SKNIPFEN 09/09/14 INDIAN RIVER SHERIFF'S OFFICE Requisition Print (C0008343) Fiscal Year: 2014 Status: Hold Posseeion: COR Req Total: 13,960.00 QtYIDOM I Dait Price' Ext PricelStock # 6.00 EA Page 1 of 2 USER: SSTRICKL !Vendor / G/L Account 600.00 3,600.00 900-350-010-0000 6.00 EA 490.00 2,940.00 900-350-010-0000 3.00 EA 1,300.00 3,900.00 900-350-010-0000 2.00 EA 700.00 1,400.00 900-350-010-0000 1.00 EA 660.00 660.00 900-350-010-0000 1.00 EA 460.00 460.00 900-350-010-0000 1.00 EA 140.00 140.00 900-350-010-0000 2.00 EA 35.00 70.00 900-350-010-0000 9 2.00 EA 45.00 90.00 900-350-010-0000 10 2.00 EA 30.00 60.00 900-350-010-0000 11 2.00 EA 120.00 240.00 900-350-010-0000 12 1.00 EA 400.00 400.00 900-350-010-0000 Justification JAIL CCTV CAMERA SYSTEM UPGRADES EQUIPMENT ONLY 13 G/L: 016-601-523-901-6442 V: 190257 -STAR COMMUNICATIONS ASSOC. 360 5MP FISH EYE VIEW MINI DOME CAMERA UNIT MODEL # AR -E96 0/L: 016-601-523-901-6442 V: 190257 -STAR COMMUNICATIONS ASSOC. FIXED DAY/NIGHT/IR 3MP IP CAMERA IN A WEATHERPROOF DOME MODEL # AR -D72 G/L: 016-601-S23-901-6442 V: 190257 -STAR 'COMMUNICATIONS ASSOC. MINI P/T/Z DAY/NIGHT 2MP CAMERA IN A WEATHERPROOF DOME MODEL# AR -B95 G/L: 016-601-523-901-6442 V: 190257 -STAR COMMUNICATIONS ASSOC. 16 IP CAMERA VIDEO DECODER MATRIX AND DISPLAY MODULE MODEL # ECD -1000 G/L: 016-601-523-901-6442 V: 190257 -STAR COMMUNICATIONS ASSOC. 24 PORT/370 WATT POE NETWORK SWITCH W/FIBER PORTS MODELS PW2026-24P G/L: 016-601-523-901-6442 V: 190257 -STAR COMMUNICATIONS ASSOC. 16 PORT/250 WATT POE NETWORK SWITCH FOR OIC MODEL# PW2016-169 G/L: 016-601-523-901-6442 V: 190257 -STAR COMMUNICATIONS ASSOC. 8 PORT/125 WATT POE NETWORK SWITCH FOR ADMIN HALLWAY MODEL!! PW1008-08P G/L: 016-601-523-901-6442 V: 190257 -STAR COMMUNICATIONS ASSOC. 5 PORT 10/100 MBPS MINI NETWORK SWITCH MODEL# 5 -PORT G/L: 016-601-523-901-6442 V: 190257 -STAR COMMUNICATIONS ASSOC. SINGLE IP CAMERA POE POWER SUPPLY UNIT MODEL! 4 BVDC/POE G/L: 016-601-523-901-6442 V: 190257 -STAR COMMUNICATIONS ASSOC. 12VDC 3 AMP REGULATED DESKTOP POWER SUPPLY UNIT MODEL# 12VDC/3A G/L: 016-601-523-901-6442 V: 190257 -STAR COMMUNICATIONS ASSOC. 50019 HI -SPEED POINT TO POINT WIRELESS ETHERNET RADIOS MODEL# LOCO -M5 G/L: 016-601-523-901-6442 V: 190257 -STAR COMMUNICATIONS ASSOC. SET OF FIBER OPTIC MEDIA CONVERTERS FOR REC TOWER SYSTEM MODEL#TX/RX •'+•ALL ITEMS NEED TO BE DELIVERED BEFORE 9/30/14••+• 89 09/09/14 15:59 rg160jg.php/Job No: 20973 INDIAN RIVER SHERIFF'S OFFICE Requisition Print (C0008343) Page 2 oft USER: SSTRICKL Line 14 Description Qty Unit Price Extended Price Vendor/ G/L Account Date 13,960.00 By 'Attach 1 Not.. AS PER STAR COMMUNICATIONS QUOTE DATED SEPT. 03, 2014 09/05/14 EENZMANN Yes ATTACHMENTS: STAR COMMUNICATIONS PROPOSAL 09/03/14 "NO SUBSTITUTE" FORM Date By 'Action. 09/09/14 SIQiIFFEN Approved By: Sophie Rniffen 09/05/14 EENZMANN Released Por Approval: Emilie Enzmann 09/05/14 EENZMANN Created By: Emilie Enzmann 90 INDIAN RIVER COUNTY SHERIFF PURCHASE ORDER: 56053 Page: 1 of 1 * *yr :*VENDOR"*<** ATLANTIC SMART TECH,; INC 1$0 JUNG ,ST STE:1 JUPITER FL33458-4946 Qrrdered Due .6y l 09/09/14 + 10/09/14 1 Requisition No C0008341 Ship Via *****:DELIVERTO***** INDIAN RIVER COUNTY SHERIFF'S ATTEN. T10N, RECEIVING 4055. VERO..BEACH FL' 32960 FOB 1 Vendor No. 11154-1 Terns 1 Due Net 30 CustomerNo Vendor: Phone Vendor Fax (888)473-3660 By. SKN$FFEN Vendor Contact No 1 2 3 Quantity 1.00 1.00 1.00 U/M Description EA EA EA INTERCOM SYSTEM AND ALL NECESSARY EQUIPMENT G/L# 016-601-523-902-6442 MISCELLANEOUS PARTS FOR INSTALL G/L# 016-601-523-902-6442 INSTALLATION CHARGE G/L# 016-601-523-902-6442 **** **gig***************** INTERCOM SYSTEM B -BLDG PROJECT NO 0381 PROPOSAL CREDIT CARD ORDER CC#7084 SELBy STRICKLAND Unit Price. 6,142.6600 132.0900 1,817.4800 ** TOTAL ** Extended 6,142.66 132.09 1,817.46 8,092.23 VENDOR INSTRUCTIONS: 1. MAIL INVOICES TO : INDIAN RIVER COUNTY SHERIFF ATfN:ACCOUNTS PAYABLE 4055 41ST AVENUE VERO BEACH, FL 32960 2. INVOICES AND PACKAGES MUST BEAR THE P.O. NO. ABOVE. 3. PURCHASES MAY NOT EXCEED THE TOTAL AMOUNT OF THIS ORDER WITHOUT PRIOR APPROVAL BY THE PURCHASING DEPT. 1. ACCEPTANCE OF THIS ORDER INCLUDES ACCEPTANCE OF AU. TERMS, PRICES, DELIVERY INSTRUCTIONS, SPECIFICATIONS AND CONDITIONS. •tsowS. STATE TAX EXEMPT t STATE # 86S8012622035C-0 EIN: 59,6000677 6. FOR ORDER QUESTIONS, PLEASE CALL SOPHIE KNIFFEN AT (772) 976.6203 OR E-MAIL SIN IFFEN@IRCSHERIFF.ORG SPECIAL INSTRUCTIONS: 91 INDIAN RIVER COUNTY SHERIFF PURCHASE ORDER: 55874 Page: 1 of 1 *****VENDOR***** CALIFORNIA CLOSESTS 532 NW MERCANTILE PL UNIT 108 PORT ST. LUCIE FL 34986 Ordered 08108/14 * ** * * DELIVER TO INDIAN RIVER COUNTY SHERIFF'S ATTENTION: RECEIVING 4055 41ST AVE VERO BEACH FL 32960 Due By Ship Via FOB Terms Customer No 09/07/14 Due Net 30 By SKNIFFEN C0008294 Requisition No Vendor No Vendor Phone Vendor Fax Vendor Contact 30159-1 (800)262-1503 (561)277-2575 SHARON SILVERTHORN No Quantity U/M Description Unit Price 1 2 1.00 EA 1.00 EA INTOX LAB COUNTER AREA WITH IVORY MELAMINE FINISH, STANDARD SHELF, CHROME HARDWARE & GARAGE DOOR/DRAWER G/L# 016-601-523-902-6442 INTOX LAB CABINETS WITH IVORY MELAMINE FINISH, STANDARD SHELF, CHROME HARDWARE & GARAGE DOOR/DRAWER G/L# 016-601-523-902-6442 ***AS PER CALIFORNIA CLOSETS PURCHASE ORDER & CONTRACT DATED 7/28/2014*** ****ALL ITEMS NEED TO BE DELIVERED BEFORE 9/30/14**** *****CREDIT CARD ORDER FAX SIGNED CONTRACT WITH PURCHASE ORDER****** 998.0000 3,301.0000 ** TOTAL ** Extended 998.00 3,301.00 4,299.00 VENDOR INSTRUCTIONS: 1. MAIL INVOICES TO : INDIAN RIVER COUNTY SHERIFF ATM: ACCOUNTS PAYABLE 4055 41ST AVENUE VERO BEACH, FL 32960 2. INVOICES AND PACKAGES MUST BEAR THE P.O. NO. ABOVE. 3. PURCHASES MAY NOT EXCEED THE TOTAL AMOUNT OF THIS ORDER WITHOUT PRIOR APPROVAL BY THE PURCHASING DEPT. 4. ACCEPTANCE OF THIS ORDER INCLUDES ACCEPTANCE OF ALL TERMS, PRICES, DELIVERY INSTRUCTIONS, SPECIFICATIONS AND CONDITIONS. 5. STATE TAX EXEMPT #: STATE # 85.8012622035C-0 EIN: 59-6000677 6. FOR ORDER QUESTIONS, PLEASE CALL SOPHIE KNIFFEN AT (772) 978-6203 OR E-MAIL SKNIFFEN®IRCSHERIFF.ORG SPECIAL INSTRUCTIONS: 92 Sep.09.2014 04:19 PM F.V. CARO ELECTRICAL CONTRS, INC. 1181 OLD DIXIE HWY E00003023 VERO BEAM{, Fl 32860 Phone: 7724874134 Fax 772587-8150 CUSTOMER INDIAN RIVER COUNTY SHERIFFS OFFICE 405541STAVENUE VERO BEACH, FL 32960 PROPOSAL, ei DATE DESC LOC CONTACT Project reviewed with with Lieutenant Adam Baby. Adding additional perimeter fighting to the We propose the following: Supply and install Flood, Recess, Spot. Pole and Wallpack LEO futures to enhance existing lighting around the jail perimeter. ALPHA 1) There wit be 3 wide hood dark bronze wall bracket mound Flood tights installed 2) There wit be 1 Spot light dark bronze box mount installed. 3) There will be 2 flood dark bronze wad bracket mount Flood this installed 4)U 2 recess fixtures {LED) 5) Instal Spot light New controls w& edn urate the need for multiple photocells CHARLIE k ight cfixture omt bid with high kp7)aalumiumpe with fixture tomatchfpossen es) other pad t polrating e The intent is to be able to add additional fighting to the perimeter of theist! We Propose hereby to furnish material and labor - complete In accordance with these specriicadons for the sum of: Twelve Thousand FWe Hundred Tw- Five Dolars And 00 Cents Payable as follows: 50% ON SIGNING OF CONTRACT 50% ON COMPLETION. 20140503 09/06/2014 Indian River County Jab perimeter Light 4055 41ST STREET VERO : R. 32960 RICARDO / 00 LT ADAM BAILEY 473.0334 1) Electrical shalt be installed to standards of the National Electrical Code Equipment or materials not manufactured by the seller, the warrant guaranteed free from shun circuits for are year.2)m an imbed to the warranty actualy manufactured ed to the seder by itssuppler3 ations of seder shoo in or deviation colortn and be specifications ktwlvkrg extra costs MI be made only upon orbit! ) Change orders: a or deviation lrum the above and Weed per draw schedule.() Delay: Electrical and w9I became en extracontracharge above the contract puke but are not united to Acte of God, Gamna "'a h acts ofsed for tiny ror put c au h our control unforeseen delays may contir>gencles.6) RigAt to Stop Wolff r disputes, irctemerrt weather, ads of owner or Pic � or outer tNoreseert include, the job enc such time t all any payment under contract Is not made v due, Eiectrlul Contractor may suspend work on payments have been made Any fattune to make payment 13 subject to a claim against properly. ACCEPTANCE OF PROPOSAL . . The Prices, specidcalions and conddlons authorized to do the work as specified. Payment aro bmadery ond are hereby accepted. You are will be as outlined above. Signatory PAGE. 2/ 2 PROPOSAL 112,025.00 Date: ............. . 93 INDIAN RIVER COUNTY, FLORIDA MEMORANDUM PUBLIC HEARING PI) MODIFICATION UI :SSI -Jt DICI,AI. lo P. TO: THROUGH: FROM: DATE: SUBJECT: Joseph A. Baird; County Administrator DEPARTMENT HEAD CONCURRENCE: Stan Boling, AICPCoiimunity Development Director JJ � John W. McCoy, AICP; Chief, Current Development Ryan Sweeney; Senior Planner, Current Developmen August 21, 2014 Kenneth J. & Claire K. LaPointe's Request to Modify the Rear Yard Setback for Marina Lots 21 through 28 within the Marsh Island PD (Planned Development) [PD -14-07-07 / 20020035-72508] It is requested that the data herein presented be given formal consideration by the Board of County Commissioners at its meeting of September 16, 2014. DESCRIPTION AND CONDITIONS: Kenneth J. & Claire K. LaPointe, owners of Lot 27 within the Marsh Island PD, have submitted an application to modify the rear yard setback for the lots adjacent to the Marsh Island PD marina (Lots 21 — 28). The development is located on the north side of the CR 510 causeway, between the mainland and the barrier island. At its regular meeting of November 14, 2000, the Board of County Commissioners granted PD special exception and conceptual PD plan approval for the Marsh Island PD project. That approved PD special exception plan provided for 33 residential units on 27.20 acres, resulting in a density of 1.21 units per acre. Subsequently, the developer received an administrative approval (AA -01-05-97) to reduce the number of lots to 32 and increase the size of the project's stormwater pond. Project subdivision improvements (i.e. roads, utilities, drainage system) have been completed, the project has been platted, and 10 homes have been constructed on the overall project site. Of the 8 marina lots (Lots 21 — 28), 4 have been developed with homes and 4 lots are currently vacant. The LaPointes (owners of Lot 27) are now requesting a modification to an existing project setback requirement. No increase in the number of lots or density is proposed, and no changes to any approved project parameters, layout, or conditions are proposed. A copy of the November 14, 2000 staff report for the Marsh Island project is attached for reference purposes (attachment #3). As approved, the conceptual PD plan requires a 10' rear yard setback for the marina lots (Lots 21 — 28). At this time, the applicants are requesting an 8' rear yard setback for support columns for open porches. If this request is approved, the only change to the Marsh Island PD requirements will be a 2' reduction in the rear yard setback for open porch support columns on Lots 21 — 28. F:\Community Development\CurDev\BCC\2014 BCC\MarshIslandSetbackMod(PD-14-07-07).docx 1 94 Pursuant to PD ordinance Section 915.28, in order to obtain a PD special exception waiver not previously granted, the applicants must obtain approval of a revised conceptual PD plan. Planning and Zoning Commission Recommendation: At its meeting of August 14, 2014, the Planning & Zoning Commission voted 5-0 to recommend approval of the PD modification request. The Board is now to consider the PD modification request, and is to approve, approve with conditions, or deny the request. ANALYSIS: To change the project's approved setback requirements, the approved conceptual PD plan must be modified. Because no project layout or infrastructure design changes are involved in the subject request, no project design revisions are needed. Consequently, no changes are proposed to the existing subdivision layout or improvements. This request is narrow and limited because the applicants want to use a home design that proposes open porch support columns that are to be located a distance of 8' 11/4" from the rear property line. In order to allow for that design on the applicants' lot, and to provide similar flexibility for all other marina lots (Lots 21 — 28), the applicants are proposing an 8' rear yard setback on all marina lots for open porch support columns, in lieu of the existing 10' PD setback requirement. The applicants have coordinated with the Marsh Island Architectural Review Board (ARB) and the ARB has approved the applicants' proposed construction plans and supports their PD modification request (attachment 4). Under the currently approved PD plan, Marsh Island's rear yard setbacks vary based on lot location (Lagoon Lots, Marina Lots and Interior Lots); however, no additional specificity is included for different types of structures (i.e. screen enclosures, pool patios) within any rear yard setback. Although the Marsh Island PD did not establish different setbacks for specific structures, many PDs approved since 2000 do include structure -specific setbacks as now proposed. The applicants are requesting to allow columns for open (non -walled) porches to be located closer to the rear property line than other structures (8' vs. 10'). Additionally, the applicants' request specifies that columns located closer than 10' to the rear lot line must be limited to the middle 50% of the rear home elevation, in order to limit the effect of the reduced rear yard setback on view lines from any adjacent marina lot. The following table compares parameters of the Marsh Island site's original RM -4 district zoning, the existing (approved) Marsh Island PD requirements, and the proposed PD plan setback modification: WAIVERS Description RM -4 Criteria Lots 1 — 20 Parcel A (Lagoon Lots) Lots 21 — 28 Parcel B (Marina Lots) Lots 29 — 32 Parcel C (Interior Lots) Lot Size 10,000 sq. ft. 10,000 sq. ft. 7,700 sq. ft. 10,000 sq. ft. Lot Width 80' 80' 70' 80' Front Yard Setback 25' 8/'25'** 8' 8' F:\Community Development\CurDev\BCC\2014 BCC\MarshIslandSetbackMod(PD-14-07-07).docx 2 Rear Yard Setback 10' from upland buffer* * * * 8V10'***** 10' Side Yard Setback 10' 5'/12'*** 5' 12' Minimum Right -of -Way Width 50' 40' 40' 40' Indian River Lagoon Setback 50' from MHWL 25' from wetland boundary 50' from MHWL 50' from MHWL Side Lot Driveway Setback 2' 2' 0' 2' Driving Aisle 22' N/A 18' N/A ** *** Using the 25' setback from the wetland will provide a greater than 50' setback from the MHWL for the majority of the lots. Therefore, the environmental planning staff is recommending that the waiver be approved. The three lots that need the waiver are Lots 9, 10 and 11. The 8' front yard setback applies only to side or rear loaded garages. Front loaded garages and principal residences will be setback 25'. The 5' side yard setback applies only on the front 50' of the lot and applies only to garages and guest houses. Any principal residence located on the front 50' will need to meet the 12' side yard setback. All structures setback 50', will require a 12' side yard setback. Decks and other accessory structures can go within 5' of the upland buffer line. An 8' rear yard setback applies to support columns for open porches. Columns located closer than 10' to the rear property line shall be limited to the middle 50% of the home's rear elevation. The proposed PD modification is indicated above in bold. Because the proposed modification is limited to the rear yards of the marina lots, the effects of the proposed change are limited to the marina lot residents. The greatest potential impact from the requested change would be to the view lines from the adjacent marina lots. That impact is mitigated by the proposed limitation to support columns of open porches, and is further mitigated by limiting columns that are closer than 10' from the rear property line to the middle 50% of the home's rear elevation. Because the request is limited to marina lots and poses no adverse effects to sites adjacent to the Marsh Island PD project or other areas within Marsh Island, because the requested setback modification is limited and structured to adequately mitigate visual impacts on marina lots, and because the Marsh Island ARB supports the PD modification request, staff has no objection to the proposed rear yard setback modification for marina lots (Lots 21 — 28) within the Marsh Island PD. RECOMMENDATION Based on the analysis, staff recommends that the Board of County Commissioners grant approval to reduce the rear yard setback for open porch support columns to 8' for Lots 21 through 28 in the Marsh Island PD as shown in the waiver table included in this report, with all original conditions of the PD approval to remain in effect. 96 F:\Community Development\CurDev\BCC\2014 BCC\MarshIslandSetbackMod(PD-14-07-07).docx 3 ATTACHMENTS 1. Application 2. Location Map 3. Original Project BCC Staff Report (November 2000) 4. Letter of Approval and Support from the Marsh Island ARB 5. Minutes from the 08-14-2014 PZC Meeting APPROVED AGENDA ITEM: FOR: Se . tember 16 2014 BY. Indian River Co, App • ed Date Admin. � V// H Legal 1 f / q _ )li Budget 1 t1 f (O I4 Dept. %f: Y(x-ff /(1 Risk Mgr. -�.. F:\Community Development\CurDev\BCC\2014 BCC\MarshlslandSetbackMod(PD-14-07-07).docx 4 47 rt* r INDIAN RIVER COUNTY PLANNED DEVELOPMENT APPLICATION APR Please indicate the type of application being submitted: a' ? 1 ajiConceptual PD Sep?: ON)kY'i 1.1 oke Concurrent Conceptual PD Special Exception & Preliminary PD: Preliminary Planned Development: Final Planned Development: Note: For a PD rezoning please use the appropriate rezoning application. PROJECT NAME: Plan Number: P b - (l - 6 - C ! -Marsh Island PD ti Project#:_ A D6Reo35" -7„7.522e PROPERTY OWNER: (PLEASE PRINT) APPLICANT (PLEASE PRINT) Kenneth J. and Claire K. LaPointe Kenneth J. and Claire K. LaPointe NAME NAME 13400 Sutton Park Drive South ADDRESS Suite 1402 _Same ADDRESS Jacksonville Florida 32224 Same CITY, STATE, ZIP CITY, STATE, ZIP (904)704-0067 $ame PHONE NUMBER PHONE NUMBER KJLdevelogment@gmail.com Same EMAIL ADDRESS EMAIL ADDRESS Kenneth J. LaPointe Same CONTACT PERSON CONTACT PERSON PROJECT ENGINEER: (PLEASE PRINT) Christopher C. Kathe. Inc. NAME 420 Osceola Avenue ADDRESS AGENT (PLEASE PRINT) NA NAME NA ADDRESS Jacksonville, Florida 32250 NA CITY, STATE, ZIP (808) 322-9494 PHONE NUMBER cckathe@cimail.com EMAIL ADDRESS Christopher C. Kathe CITY, STATE, ZIP NA PHONE NUMBER NA EMAIL ADDRESS NA CONTACT PERSON ONTACT PERSON GNATURE OF P:\Community Development\Users\CurDev\Applications\PDAPP.doc ATTWIMEtli R OR AGENT Revised January 2011 Page 1 of 3 98 TAX PARCEL ID #(s) OF SUBJECT PROPERTY: 31 3 9 2 7 0 0 0 0 5 0 0 0 0 0 0 0 2 7.0 PROPERTY CLASSIFICATION(S): Land Use Designation Zoning District Acreage L-2 RM-4/PD 6,825 sq. ft. TOTAL PROJECT ACREAGE: 6 , 8 25 sq . ft . EXISTING SITE USE(S): Vacant Single Family Lot PROPOSED SITE USES), AND INTENSITY (e.g. # of units, square feet by use): A11ku. Tree -citemd r4J pole es sn rte.- .'cam-eX n Apt area lok ,2,1 - ** ,2,1_ ** PLEASE COMPLETE THE SUBMITTAL CHECKLIST ** The following items must be attached to the application: If the applicant is other than the owner(s), a sworn statement of authorization from the owner; X Two deeds and a verified statement naming every individual having legal or equitable ownership in the property; If owned by a corporation, provide the names and address of each stockholder owning more than 10% of the value of outstanding corporation shares; X Two copies of the owner's recorded warranty deed; X A check, money order or cash made payable to "Indian River County": Planned Development Request - Conceptual PD Special Exception less than 20 acres 20-40 acres over 40 acres Preliminary PD Plan less than 20 acres 20-40 acres over 40 acres $ 2075.00 2475.00 2575.00 $ 1150.00 1250.00 1300.00 + 100.00 for each additional 25 acres over 40 acres + 50.00 for each additional 25 acres over 40 acres Final PD Plans $ 1400.00 For concurrent application fees combine the appropriate fees and subtract $400.00. F:\Community Development\Users\CurDev\Applications\PDAPP.doc ATTACHMENT 1 Revised January 2011 P't4e 2 of 99 4411. taw X Ten sets of complete Conceptual, Preliminary or Final PD (final plat plans must be signed and sealed by surveyor). Plans as per Chapter 915, pursuant to the type of approval being requested. X Any requirements of the zoning or subdivision ordinance which the applicant is requesting to be waived (such as minimum lot width and size, street frontage requirements, setbacks, etc.), shall be clearly indicated by section and paragraph numbers, together with the rationale for the waiver request(s), on an attached sheet. X 2 Aerials for conceptual or preliminary PDs X Itemized response to pre -application for conceptual or concurrent applications X 2 sealed surveys 3 sets of floor plans and elevation for commercial or multi -family buildings Written Statement and Photograph of Posted Sign For Final Plat's only CONSTRUCTION COMPLETE - BUILT OUT: (A) Certificate of Completion from Public Works or copy of letter to Public Works and Utilities requiring inspection of improvements IF IMPROVEMENTS ARE DEDICATED TO THE PUBLIC: (B) Original Engineer's Certified Cost for Improvements (Signed and Sealed) OR CONSTRUCTION INCOMPLETE - BONDING OUT: (A) Original Engineer's Certified Cost Estimate for Improvements (Signed and Sealed) COPIES OF DOCUMENTS TO BE RECORDED WITH THE FINAL PLAT: a. Covenants, Deed Restrictions, Bylaws, etc. or Statement There Are None b. Property Owner's Association Articles of Incorporation or Statement Indicating Why Recording of POA is Not Required F:\Community Development\Users\CurDev\Applications\PDAPP.doc ATTACHMENT 1 Revised January 2011 Page 3 of 3 100 • 101 l • I • } INDIAN RIVER COUNTY, FLORIDA MEMORANDUM 11J8I ( 1EAitIr' QUASI-3UDICJAl TO: James E. Chandler County Administrator HEAD CONCURRENCE: Robert M. Keating, AICP Community Development D. THROUGH: Stan Boling ATCP . Planning Director FROM: John W. McCoy, AICD,., \ t\ Senior Planner, Current Development DATE: November 8, 2000 SUBJECT: Marsh Island Development Company LLC's Request for Planned Development Special Exception Use Approval for a 33 Unit Development Known as Marsh Island It is requested that the data herein presented be given formal consideration by the Board of County Commissioners at its regular meeting of November 14, 2000. DESCRIPTION AND CONDITIONS: Kimley-Horn and Associates, Inc. has submitted an application for PD (planned development) special exception use and preliminary PD plan/plat approval on behalf of Marsh Island Development Company to construct a 33 unit project to be known as Marsh Island The 33 units will consist of a variety of single-family lot types. from larger lot conventional homes to smaller lot zero lot line homes. The various home types will be contained within three different development parcels (parcels A, B, and C) which cover three separate areas of the project. Proposed project amenities u\dlbcclmarsh island staff report Page 1 of 8 ATTACH# 102 r include a marina, a clubhouse, and a pool. Certain waivers from conventional single-family lot size and setback requirements are being requested through the PD process. The subject site is located on the north side of the CR 510 Causeway just west of the existing fixed span bridge that crosses the intracoastal waterway. The upland portion of the property is zoned RM - 4 which allows for single and multi -family development at up to 4 units/acre. Wetland portions of the project site are zoned CON -2 and have estuarine wetland density restrictions (1 unit/40 acres or 1 unit/acre transferred density). The Marsh Island site has been the subject of previous development approvals and limited construction. In 1982, the original Marsh Island development plan was approved; it was then amended in 1985. Both plans provided for 109 multi -family units. Some residential structures, infrastructure, and a 32 slip marina facility were constructed years agounder the 1982 plans. Due to lack of construction, the 1985 amended plan that snperceded the 1982 plan expired and is no longer valid. Therefore, no further development of the site can occur without approval of a new development plan. The proposed PD plan reflects the use of some of the existing infrastructure and the existing marina, but reflects removal of the previously constructed residential structures. The residential structures have already been demolished, as allowed and permitted under county regulations. • PD Project Process As a PD project, the process involved in review and approval of this proposal is as follows: Approval Needed Reviewing Body 1. Conceptual Plan/Special Exception PZC & BCC 2. Preliminary PD Plan PZC 3. Land Development Permits or Waiver Staff 4. Final PD Plat BCC The applicant is now requesting concurrent approval of steps I and 2. If the project is approved by the Board of County Commissioners, the applicant will need to obtain a land development permit for the required PD infrastructure improvements. ATTACHMENT uldlbccunarsh island staff report Page 2 of 8 • 103 • • LeTh 1 • Board of County Commissioners Consideration Pursuant to Section 971.05 of the LDRs, the Board of County Commissioners is to consider the appropriateness of the requested conceptual PD plan based on the submitted PD plan and suitability of the site for that use. The Board may approve, approve with conditions, or deny the special exception use. The County may attach any conditions and safeguards necessary to mitigate impacts and to ensure compatibility of the use with the surrounding area. Planning and Zoning Commission Action At its regular meeting of July 13, 2000, the Planning and Zoning Commission voted unanimously (7-0) to approve the project with the addition of several conditions. These conditions include; provision of a right -turn lane on CR 510 at the project's entrance, elimination of the zero sideyard setback for driveways on the larger lots pots #1-20), retention of stumps within the wetland areas to limit the disturbance to the soil, and the removal of exotics to be done in phases. Staff has incorporated all but the right -turn lane condition into its recommendation. The basis for the recommended conditions are contained in the analysis portion of this report. The substantial time difference between the date that this project was considered by the Planning and Zoning Commission and the scheduled November 14, 2000 Board of County Commissioners public bearing on this project is due to the applicant reconsidering the design of the project. After the July 13th Planning and Zoning Commission meeting, the applicant delayed forwarding the project to the Board of County Commissioners to allow time for some minor design modifications. Consequently, the applicant made some design modifications to the proposed preliminary PD plan. Because the design modifications did not increase the number of lots proposed and did not reduce buffers or open space, the revised plan does not require reconsideration by the Planning and Zoning Commission and may now be considered by the Board. As proposed, the design changes do impact slightly more wetlands (.02 additional acres) by shifting the entry road closer to the marina and moving two lots to.the west side of the entry road. Other changes include the shape of the stormwater tract and the shape of lots adjacent to the stormwater tract along with revised setbacks for various lot types. It should be noted that all lot sizes either increased or stayed the same, while some of the proposed setbacks decreased and some others increased. ANALYSIS: 1. Size of Development Uplands: 17.02 acres Wetlands: 10.18 acres Total: 27.20 acres 2. Zoning Classifications: RM -4 Residential Multi -Family (up w 4 units/acre): 17.02 acres CON -2 Estuarine Wetlands Conservation (up to 1 unit/40 acres or 1 unit/acre transferred density): 10.18 acres uld\bcclrnarsh island staff report ATTM;flef2thir l. Page 3 of 8 104 3. Land Use Designations: L-2, Low Density 2 (up to 6 units/acre) C-2, Conservation 2 (up to 1 unit/40 acres or 1 unit per acre transferred density) 4. Density: Maximum number of units allowed (A) 17.02 acres of RM -4 = 68 units (B) 10.18 acres of C-2 = 10 units potential for transfer Maximum Density Allowed(including transfer from wetlands): 78 units on 27.20 acres = 2.86 units/acre Proposed: 33 units on 27.20 acres = 1.21 units/acre Note: The proposed upland density is 1.93 units/acre on the RM -4 zoned land. 5. Open Space: Required: 54.92% Provided: 80.046 Note: The required open space is a weighted average between the RM -4 district at 40% and the CON -2 district at 80%. 6. Pleasing: All of the roadway, drainage, and utility infrastructure for the development will be constructed in phase one. A second phase is proposed for marina expansion. 7. Environmental Issues: • Uplands: Since the project area is over 5 acres, the native upland set - .aside requirement of section 929.05 applies to any native uplands on- site. However, the project site's upland area consists mostly of previously developed area and nuisance exotics, which have been deemed not to be native uplands. Therefore, no native upland set- aside requirement applies. • Wetlands: There are 10.18 acres of estuarine wetlands within the project area. The applicant is proposing to impact 1.20 acres of wetlands and create 1.46 acres of wetland buffer and .40 acres of wetlands. In addition, the applicant will grant a conservation easement over all post -project wetland areas. Existing mangroves will be subject to selective trimming by the developer.. The applicant must obtain mitigation plan approval from the St. John's River Water Management District and the county through the wetland resource permit process. Environmental planning staff has no objection to PD plan approval and will perform a detailed review of the proposed mitigation with the county wetland resource review. Prior to issuan uld\bcc\marsh island staff report Page 4 of 8 • 105 • of a land development permit, the applicant must obtain a county wetlands resource permit. A wetland conservation easement will be required through the mitigation process. The conservation easement will need to be established prior to or via the final plat. Exotics Removal: Based on the LDRs, all nuisance exotic vegetation is required to be removed, which the applicant is prepared to do. The Planning and Zoning Commission recommended that the removal be phased and that the stumps/roots of any nuisance exotics in the wetlands be left in place to limit soil disturbance within the wetlands. These conditions have been incorporated into the recommendation at the end of this report. 8. Marina: The applicant is proposing to expand the physical size of the existing 32 slip marina, but will keep the total number of slips at 32. The increase in physical size will facilitate use by larger boats. The marina is proposed to be expanded to the south and west, and this will result in some of the wetland impacts that were previously referenced. No individual docks, piers or observation platforms are proposed. As a condition of PD approval, staff is recommending that docks, piers and observation platforms be prohibited on the single-family lots. The applicant is not proposing to deepen the marina, and will pursue the marina expansion as phase II construction because of the anticipated length of time to permit the expansion. Prior to any marina expansion work, the applicant will need. to obtain jurisdictional permits from the St John's River Water Management District and the Army Corp. of Engineers and obtain a land development permit from the county. 9. Stormwater Management As with standard single-family subdivisions. the proposed stormwater management plan has been given conceptual approval by the Public Works Department. The proposed system will convey run-off to a centralized stormwater lake which will discharge into the wetlands near the marina. Final review and approval of the stormwater management plan will be accomplished through the land development permit process. 10. Thoroughfare Plan: County Road 510 is classified as a major collector roadway requiring 160' of right-of-way width. Presently, more than 160' of right-of-way exists at this location; therefore, no additional CR 510 right-of-way is required. 11. Traffic Circulation: The project will utilize the existing Marsh Island entrance which will be slightly redesigned. The existing entrance is located on the north side of CR 510 at the west base of the fixed span bridge. A local road will be looped around the island and "stubbed -out" to provide access to the lots proposed along the marina This local road system will provide access to all proposed lots. The internal circulation plan has been approved by Traffic Engineering. There are two not -included parcels iparcels not owned by the developer) which flank the entry road at the entry mad's intersection with CR 510. These two parcels were originally_ ATT wine f uldlbcclmarsh island staff report Page 5 of 8 106 4 part of the Marsh Island development, serving as water and sewer package plant sites. Use of the plants was discontinued when county utility service was provided to the site. Thus, these parcels no longer have a designated project function and may have some development potential. As a condition of special exception use approval, the applicant needs to provide for continued access to these parcels to ensure that the project does not "land lock" these out parcels. The proposed design accommodates access to these parcels, and the final plat will need to provide rights for legal access to these two out -parcels. Right -Turn Lane: The Planning and Zoning Commission recommended that the Board of County Commissioners require the applicant to construct a westbound right - turn lane on CR 510 at the project's entrance. However, the project's approved traffic impact statement indicates that the development will generate 4 peak hour right -turn movements into the project, while the county's LDRs have a threshold of 75 peak hour right -turns before a right -tum lane is required. Consequently, Traffic Engineering has not recommended that a turn -lane improvement be required. In addition, the applicant has indicated there are some existing utility structure conflicts and slope issues which may combine to make the right -turn lane technically infeasible to construct. Therefore, staff has not incorporated the Planning and Zoning Commission's recommended condition to require that the applicant construct a right - tum lane. 12. Utilities: County water and wastewater are available to the site, and connection is required. The applicant is proposing to connect to both county water and wastewater services. These plans have been approved by the Department of Utility Services and Environmental Health Department. 13. Dedications & Improvements: None are required, and none are proposed. 14. Proposed PD Waivers: Through the PD process, the applicant has requested the following waivers from the standard RM -4 criteria for single-family lots. In the table below, the waivers proposed for each of the three development parcels are compared to the RM -4 single-family standards or normal LDR criteria. Parcel A: Covers the Indian River Lagoon shoreline Lots (#1-20). Parcel B: Covers the marina -front lots (#2I-26). Parcel C: Covers the interior lots (#27.33). u\dlbcclmarsh island staff report ATTAC HikiENT 3 Page 6 of 8 107 • Description RM -4 Criteria Lots 1- 20 Parcel A (Lagoon shoreline) Lots 21 -AS Parcel B (Marina -front) Lots3 3-f Parcel C (Interior) Lot Size 10,000 sq. ft. 10,000 sq. ft. 10,000 sq. ft. v477M.0.41 . Lot Width 80' 80' I 80' Frontyard Setback 25' EDE Rearyard Setback 25' n.! n'r -:;ii; 11211 ;;its lnf6.° _, i' It;' Sideyard Setback 10' EMIR 1 Minimum Right -of -Way Width 50' , Em ;t,: Indian River' Lagoon Setback 50' from MHWL -2'41:41Z-1 50' from MHWL 50' from MHWL arta. `•f f!4:rtt Side Lot Driveway Setback 2' 2' I 2' Driving Aisle 22' N/A El N/A Changes to the RM -4 zoning district criteria are ««« Using the -5' setback from the wetlar.z.' «ill -vide a greater than 50' setback from the \IHWL for the majority of the lots. Therefore, the environmental planning staff is recommending that the waiver be approved. The three lots that need the waiver are lots 9, 10. and 11. The 8' frontyard setback applies only to side and rear loaded garages. Front loaded gavages and principal residences will be set back 25'. The 5' sideyard setback applies only on the front 50' of the lot and applies only to garages and guest houses. Any principal residence located on the front 50' will need to text a 12' sideyard setback. All structures set back 50', will require the 12' sideyard setback ■«`x Decks and other accessory structures can go within 5' of the upland buffer line. uldibcc\marsh island staff report AtlittditlieriT Page 7 of 8 108 • • 15. Landscaping and Buffering: Because the project abuts tike zoning and/or the Indian River Lagoon, no buffering or landscaping for the residential portion of the project is required by the LDRs. Although not required, the applicant is proposing some landscaping in the CR 510 right-of-way. This landscaping will be consistent with the Wabasso Corridor Plan formal plan and live oak theme for the subject segment of C.R. 510. RECOMMENDATION: Based upon the analysis performed, staff recommends that the Board of County Commissioners approve the special exception use and conceptual plan, with the following conditions: 1. Prior to the issuance of a land development: a. The applicant shall obtain any required county and/or jurisdictional wetland resource permits. 2. The applicant shall coordinate with the county environmental planner to phase the removal of the nuisance exotics and ensure that the stumps/roots of any nuisance exotics within the wetlands remain in place. 3. Prior to or via the final plat approval: a. The applicant shall establish access rights for the two not included parcels, and b. The applicant shall establish a conservation easement on the wetlands, and c. The applicant shall prohibit docks, piers or similar structures outside of the marir..: area. ATTACHMENTS: 1. Application 2. Location Map 3. Conceptual Plan 4. Preliminary PD Plan 5. Lot Setbacks 6. Planning and Zoning Commission Minutes APPROVED AGENDA ITEM: BY FOR uld\beclmarsh island staff report r ATTACHMENT Page 8 of B 109 • • Marsh Island Yacht Club Condominium Association, Inc. c/o A. R. Chore Management,Inc. 333 17th ,Street, Suite 2L Vero Beach, FL 32960 April 24, 2014 Ref: Proposed Marsh Island PD Modification/Amendment To Whom It May Concern: The Marsh Island Architectural Review Board has approved construction plans for the LaPointe Residence on lot 27 dazed March 5, 2014. In addition, we have approve the LaPointe's request to modify/amend the Marsh Island PD. The request is to allow for the construction of free standing open porch columns (not attached to a wall) extending two feet into the ten foot rear setback line. The columns can only be constructed in the center 50% of the rear main house. Sincerely, C. Lyles, Jr. Member TTAGl MEW 4 110 Item Not on Consent: Vice -Chairman Brognano read the following into the record: A. Indian River County's Intergenerational Recre Request for major site plan approval for the Indi Intergenerational Recreation Facility. Indian Ri Masteller & Moler, Inc., Agent. Located at 15 Road). Zonings: RS -6 (Residential Single -f and RM -6 (Residential Multi -family, up t Designation: REC (Recreation). (910 16) [Quasi -Judicial] on Facility: River County r County, Owner. 9th Street SW (Oslo ily, up to 6 units/acre) 6 units/acre). Land Use 060-72312 / SP -MA -14 -06 - Vice -Chairman Brognano asked the. • mmissioners to reveal any ex -parte communication with the applicant or an contact that would not allow them to make an unbiased decision. All Co ► issioners replied they had not had any ex -parte communication. Mr. Ryan Sweeney, IR Current Development Senior Planner, reviewed the information contained in is memorandum dated August 4, 2014 and gave a PowerPoint presentation, -•pies of which are on file in the Commission Office. Vice-Chairma : rognano opened the public hearing at 7:07. p.m., and to speak the public hearing was closed. since no one wish MOTION BY Dr. Day, SECONDED BY Ms. Caldarone, the members voted unanimously (5-0) to approve the major site plan with the conditions stated in staffs report related to the gopher tortoise assessment and the landscape improvements. Public Hearing: Vice -Chairman Brognano read the following into the record: A. Marsh Island PD Modification: Request to Modify the Rear Yard Setback for Marina Lots 21 through 28 within the Marsh Island PD (Planned Development). Kenneth J. & Claire K. LaPointe's, Owners/Applicants. Located on the north side of the CR510 causeway, between the mainland and the barrier island. Zoning: RM -4 (Residential Multi -family up to 4 units/acre). Land Use Designation: L-2, Low Density 2 (up to 6 units/acre. Density: 1.21 units per acre. [PD -14-07-07/20020035-72508] [Quasi -Judicial] PZC/Unapproved 3 August 14, 2014 F:\BCC\AII Committees\P&Z\2014 — AGENDAS & MINUTES\P&Z-08-14-14.doc ATTACHMFNT 5 111 Vice -Chairman Brognano asked the Commissioners to reveal any ex -parte communication with the applicant or any contact that would not allow them to make an unbiased decision. All Commissioners replied they had not had any ex -parte communication. Mr. Ryan Sweeney, IRC Current Development Senior Planner, reviewed the information contained in his memorandum dated July 30, 2014 and gave a PowerPoint presentation, copies of which are on file in the Commission Office. He concluded with staffs recommendation that the PZC recommend that the Board of County Commissioners (BCC) grant approval to reduce the rear yard setback for open porch support columns to eight feet for Lots 21 through 28 in the March Island PD, with all original conditions of the PD approval to remain in effect. Dr. Day noted four of the marina lots had already been developed and wondered how those lots would be impacted. Mr. Sweeney responded if this was approved the owners of the developed marina lots would have the ability to add columns in the rear yard setback up to eight feet from the rear property line if they chose to do so. Vice -Chairman Brognano opened the public hearing at 7:13 p.m. The secretary administered the testimonial oath. Mr. George Allen advised he owned a home in Marsh Island a few lots over from the applicant and was in favor of the request. The public hearing was closed at 7:14 p.m. ON MOTION BY Mr. Emmons, SECONDED BY Mr. Rednour, the members voted unanimously (5-0) to approve staff's recommendation. Commissioner's Matters There were none. Planning Matters Mr. Stan Boling, IR . munity Development Director, updated the members on rece • . on taken by the BCC on planning matters that had been before ti . He advised there would be a meeting on August 28, 2014 for PZC/Unapproved 4 F:\BCC\AII Committees\P&Z\2014 — AGENDAS & MINUTES\P&Z-08-14-14.doc August 14, 2014 ATTACHMENT 5 Marsh Island Planned Development (PD) Modification Board of County Commissioners September 16, 2014 Planned Development (PD) Modification Process Conceptual PD Plan/Special Exception Modification PZC Public Hearing 1 BCC Public Hearing 2 1 ID Location Map Indian River Lagoon Town of Orchid Marsh Island PD -Zoned RM -4 Indian River Lagoon RS -1 CON -1 �i2• 2 Lot Types ➢ There are 3 types of lots within the Marsh Island PD: • Lagoon Lots (1-20) • Marina Lots (21-28) • Interior Lots (29-32) > The subject request is specific to the Marina lots (21-28). 5 II L•3 PZC Recommendation ➢ On August 14, 2014 the Planning & Zoning Commission voted 5-0 to recommend approval of the PD modification as recommended by staff, and with all original PD approval conditions to remain in effect. 7 Staff Recommendation ➢ That the BCC grant PD modification approval, as requested, subject to the proposed 50% rear elevation rule, and with all original PD approval conditions to remain in effect. 8 :.fir SCRIPPS SCRIPPS TREASURE COAST NEWSPAPERS Indian River Press Journal 1801 U.S. 1, Vero Beach, FL 32960 AFFIDAVIT OF PUBLICATION STATE OF FLORIDA COUNTY OF INDIAN RIVER Before the undersigned authority personally appeared, Sherri Cipriani, who on oath says that she is Classified Inside Sales Manager of the Indian River Press Journal, a daily newspaper published at Vero Beach in Indian River County, Florida: that the attached copy of advertisement was publshed in the Indian River Press Journal in the following issues below. Affiant further says that the said Indian River Press Journal is a newspaper published in Vero Beach in said Indian River County, Florida, and that said newspaper has heretofore been continuously published in said Indian River County, Florida, daily and distributed in Indian River County, Florida, for a period of one year next preceding the first publication of the attached copy of advertisement; and affiant further says that she has neither paid or promised any person, firm or corporation any discount, rebate, commission or refund for the purpose of securing this advertisement for publication in the said newspaper. The Indian River Press Journal has been entered as Periodical Matter at the Post Offices in Vero Beach, Indian River County, Florida and has been for a period of one year next preceding the first publication of the attached copy of advertisement. Ad Pub Customer Number Date Copyline PO # INDIAN RIVER CO PLANNING 2645302 9/1/2014 PUBLIC HEARING 9-16-14 MARSH ISLAND Sword td and subscribed b -fore me this day of, September 01, 2014, by w Sherri Cipriani [X] personally known to me or [ ] who has produced as identification. , who is Mary T. Byrne I ;!r Notary Public MARY T BYRNE Notary Public - State of Florida My Comm. Expires Aug 2. 2010 ,F «P.•• Commission 0 FF 142429 c.l;l`1 1O.A,I NEWSPAPER E -Sheet® LEGAL NOTICE ATTACHED ********************* DO NOT SEPARATE PAGES ORIGINAL 110%3 Indian River County Planning Depa... 4) LF) 7 Q Z U Ill Q U Section-Page-Zone(s): NOTICE OF PUBLIC HEA Description: Ad Number: Insertion Number: N_ Monday, September 01, 2014 APARTMENTS/ UNFURNISHED -BENT 1/1, concrete slap for Rv, a36'3rd OeSota re WEE to 264.9 sn'lliorn!M (Ain HOMES/ UNFURNISHED -RENT Torli0ra9etl hma pool g clubhouse 199S cal11,2001.9027 e°ailRal n sounisrumE AFFORDABLE °/ !ant':lec !glee, 006003/ WATERFRONT -RENT sru 2669 COMOOS/ FORNHHED-RENT Pines ee•In CONDOS/ UNFURNISHEONENT PORT 5T. LUCIE VgalTIO`gigoo3R FIR ss PALM REALTY 17299773-3232 .1110 HOMES/ WATERFRONFRENT x13bE%3Ea ups - Turn. Gated comm ach eccess. Dock e. fal0o/ma Po g Ea 26455m VACATION RENTALS grorraTITTrr In a NgsF"crarge. 10 26440m HOMES/ WATERFRONT -SALE VERO BEACH AUCTION! D415 RI `g Rid rout 1365 Plver Ridge Dr "Fixer -upper In neillt0Mood!" �iviews n Undr/0. pa 1 a 3BOI lot been looking loorl SAT Sept 6 EB 11AM Presneew @ 10 AM 772-562-5015 TRAVELTRAILERS RV 10nifPrE7115 1. 266.203-6m7 or wEs to 2644. TC IX SCRIPPS TREASURE COAST NEWSPAPERS M MONDAY, SEPTEMBER 1. 2014 IX 3C DOMESTIC AUTOMOBILES orrotlr 'E °Mai ANT1001 8 CLASSIC CARS M 646.8 Rennick CONDOS-SALErm. PlElt !AUTOMOTIVE DOMESTIC AUTOMOBILES nrogsrmlies aoEdeac VEHICLES WANTED Est. nes Tr2-2664. NOTICE OF ACTION iota. TCN3643151 80110E OF ADMINISTRATION CIN OURT FOR F CIRCUIT OR INDIAN RNER COUNTY, PROBA ETGVISION File No. Dpviv`�P90735 Re NESAMEOFNS TANLEY C. MOON, JR. Deceased. TO 080011043 M1e administration of Meral `oe Snnlry ba date re doo/L as April 11, 3014,3 n Caen i r lneia� Havre CountyV, Flori, addda, Probate o w is 000 166t al whack 1 Ih Avenue, Florida Vere Beach, Florida 3^96add0, sTM1e n a tl ii u °WonE9a EBIV Iw 2 SL DeVille. loaded, MANUFACTURED HOMES -SALE es s, ue sgs5, eNEVRoLET Co His align ml, n< 3. ile,9oo nim 800 232-0041669 ltrriUggffe msal•eetr rn5 rvr `sa99ii e! uoo o . <ffaYskER lade1Sloe 1 T12.266.61.3.3 p WEB to 2646142 aeNN 517900 COMMERCIAL REAL ESTATE FOR RENT. OFFICE SPACE - RENT Ylmomb lt•33 m-vfi 073 * I9IIP0I it III REAL ESTATE MOTORCYCLES 6,f35 WE70a f2772.E°3]-BMS N EwSUE • Ffeo `40rakes PI ggateHl ni kg. Pk HOMES/ FURNISHED -RENT kora Te /rEE Advertise In Treasure Coast Classified PORT 5T. LUCIE o.holONT MODEL URGE VArf 8711`2% 611169591X0 fll43o0 PALM REALTY 772-873-3232 "'TAT/MA-0'4r ° �radl ::irmani tat. I an ry Gol VERO BEACH ABSOLUTE AUCTION! 2145 Atlantic Mud Older3BRllOA CBSLar Be backyard /roan for pool, Igg31 rra33o Noprs 1 Great ulocation Ptevleew Opt' 5623015 wEa 264.5102 FIND OUT ABOUT THE POWER OF ADVERTISING in Treasure Coast Classifieds tcpalm.com classified TREASURE COAST CLASSIFIED cemeree N0006 07 FORECLOSURE conyclassified NOTICE OF FORECLOSURE IN THE CIRCUIT COURT OF THE NINETEENTH'Runia L CIRCUIT IN AND FOR WDWN RNER COUNTY, FLONOA GNL OaseI/3 CA -001957 The Bank 31 New 7314 Mellon I)kla The 6.nka1New Yok 3T seemarTheCm- "ulvyholmr of a A6i, I Alternative P1S133,„ c niiioaea, 5enm 2 0G0g16Pass Oel1M1a Frisch aha Delp.a Nmn Smith 7A1a OI.�pM1a Smith nd Russell Stephen FHs<n a Russell Frisch, The Oaks al Vero Homeowners ros Possession 11, N 1114known 21, Parties nP p, and ell Uhl n Pan tai by, 34 ugh der d 3ain s 44311:Z ed Dile d 2, he s I w no o, dead o a whether said Unknown Parries claim m In as th r CI Hein, Devi Crsse s G lm - in • known Pan n Possession c62. laiming living. nad II Unknown Parties Ilei ena9 b, me Defendant's) andunder caret to above ma8dhet I U w nbe alve said Unknown Pan claim an interest as HeiresaDewaoev, Grantee, or Other Claim Iradantlal. NOTICE OF SALE NOTICE IS HEREBY GIVEN t ssI 010 or- der mens, mere lar Civil v o. E I owesm, entered Civil Casa N0. 31Mh Judicial) al she Circuit Corn of the M1 Judicial Circuit in and for Indian River County. Florida, wherein TM1e Bank A New Yah Mellon Th TM1e Bank a New Yoh, ai Trustee lar The [eveLa Trus3ra o CWALT, Inc., pAltmnmive La. Trust 3006 Serres 200600. 167NlhirnTi manano iyt0. Fniacn "VI 01dp 5 Nmn Smith arta 0H- °Ikla Russell Frisch syre'delentlanNalrrthe thehhighest. d bestR 430,1 will shN to me renis and near bidder for cad by elemronm ole as hop✓roww.lndiamrrver- A.MItareclse.com, Eeglmm�g 110.00 . n seplember 6. 301 i, rhe said d 433 ,int°I0-301s set ant in said LOT 2 THE OAKS OF VE40.P.0., PHASE 1, ACCORDING TO THE PLAT THEREOF, AS RECORDED IN PLAT BOON 17, PAGE 38, OF THE PUBLIC RECORDS OF INDIAN RN. ER COUNTY, FLORIDA ANY PERSON CLAIMING AN INTEREST IN THE U OTHER THAN STHE OPRO PROPERTY OM THE EWNFER AS OF THE DATE OF THE LIS PENDENS MUiST IILESAACLAIM WITHIN 60 DAYS AFR OPurMiele auant dao OFla 41470 Jud. Admin. I hereby email address paMROm."'": INDIAN RIVER COUNTY BOARD OF COUNTY COMMISSION REQUEST TO BE SCHEDULED FOR PUBLIC DISCUSSION Any organization or individual wishing to address the Board of County Commission shall complete this form and submit it to the Indian River County Administrator's Office. PUBLIC DISCUSSION INFORMATION Indian River County Code Section 102.04(10)(b): as a general rule, public discussion items should be limited to matters on which the commission may take action Indian River County Code Section 102.07(2): limit remarks to three minutes unless additional time is granted by the commission NAME OF INDIVIDUAL OR ORGANIZATION: Pearl Mckenzie ADDRESS: 1125 9`h Street, SW, Vero Beach, FI 32962 PHONE: 772-562-4805 SUBJECT MATTER FOR DISCUSSION: Dredging Project at Oslo Boat Ramp IS A PRESENTATION PLANNED? IS BACK-UP BEING PROVIDED IS THIS AN APPEAL OF A DECISION WHAT RESOLUTION ARE YOU REQUESTING OF THE COMMISSION? X YES YES YES X X NO NO NO Stop the Dredging Project at the Oslo Boat Ramp ARE PUBLIC FUNDS OR ACTIVITIES REQUIRED? WHAT FUNDS OR ACTIVITIES ARE REQUIRED TO MEET THIS REQUEST? Transmitted to Administrator Via: Interactive Web Form E -Mail Fax Mail Hand Delivered Phone YES X /- (Loi NO COUNTY ADMINISTRATOR: MEETING DATE: Joseph A. Baird Cc -)7,&) /�, d2/ Document2 Board Approved II /7/06 113 INDIAN RIVER COUNTY BOARD OF COUNTY COMMISSION REQUEST TO BE SCHEDULED FOR PUBLIC DISCUSSION Any organization or individual wishing to address the Board of County Commission shall complete this form and submit it to the Indian River County Administrator's Office. PUBLIC DISCUSSION INFORMATION Indian River County Code Section 102.04(10)(b): as a general rule, public discussion items should be limited to matters on which the commission may take action Indian River County Code Section 102.07(2): limit remarks to three minutes unless additional time is granted by the commission NAME OF INDIVIDUAL OR ORGANIZATION: Marty Baum ADDRESS: 1192 NE Frances St. SUBJECT MATTER FOR DISCUSSION: Oslo Boat Ramp IS A PRESENTATION PLANNED? IS BACK-UP BEING PROVIDED IS THIS AN APPEAL OF A DECISION PHONE: 772.631.5827 x YES YES YES x x NO NO NO WHAT RESOLUTION ARE YOU REQUESTING OF THE COMMISSION? Deny Oslo Boat Ramp destruction. ARE PUBLIC FUNDS OR ACTIVITIES REQUIRED? WHAT FUNDS OR ACTIVITIES ARE REQUIRED TO MEET THIS REQUEST? YES x NO Transmitted to Administrator Via: Interactive Web Form x E -Mail Fax Mail Hand Delivered Phone COUNTY ADMINISTRATOR: MEETING DATE: // September 16, 2014 114 INDIAN RIVER COUNTY MEMORANDUM COMMUNITY DEVEL0p \1 ENT TO: Joseph A. Baird County Administrator DEPARTMENT HEAD CONCURRENCE: Stan Boling, AICP Community Develop Director FROM: Roland M. DeBlois, AICP-4-- Chief, ICP'Chief, Environmental Planning DATE: September 8, 2014 RE: Recommendation of Award for RFP No. 2014030: Jones's Pier Boat Dock Improvements It is requested that the Board of County Commissioners formally consider the following information at the Board's regular meeting of September 16, 2014. DESCRIPTION AND CONDITIONS In 2008, the Board of County Commissioners purchased the historic Jones's Pier site under the County's environmental lands program. The subject waterfront property consists of approximately 16.5 acres located on south Jungle Trail. Structures on the Jones's Pier property include the main (caretaker's) house; a detached garage; a guest cottage; a dilapidated single-family dock; and a multi -slip dock facility. In March 2013, the Board authorized staff to apply for a 50% matching grant from the Florida Inland Navigation District (FIND) to repair (re -deck) the main dock, remove the dilapidated small dock, install a boatlift (for marine patrol use), and erect a kiosk and educational signage. At the time of grant submittal, staff obtained a "ballpark" estimate of cost for the work, summarized in the following table: INITIAL ESTIMATE: Jones's Pier FIND Waterways Assistance Program Project Project Elements Estimated Cost FIND Cost (50%) County Cost (50%) Re -decking and repair of main dock $15,000 $7,500 $7,500 Installation of boatlift for marine patrol vessel $8,000 $4,000 $4,000 Removal of dilapidated single-family dock $2,000 $1,000 $1,000 Installation of kiosk and signage $5,000 $2,500 $2,500 TOTAL $30,000 515,000 $15,000 The FIND grant was subsequently awarded and, in October 2013, the County entered into a grant agreement with FIND for the project. This past May, a Request for Proposals (RFP) was issued to obtain the services of a marine contractor to perform the dock removal / repair and boat lift installation work. 1 115 RFP Results The RFP results are summarized as follows: Advertising Date: RFP Opening Date: DemandStar Broadcast to: Specifications Requested by: Replies: May 27, 2014 June 24, 2014 at 2:00 pm 274 Subscribers 43 Firms 3 Firms Proposing Firm Location Huryn Justice General Contractors * Vero Beach Summerlin's Marine Construction, LLC Fort Pierce Underwater Engineering Services, Inc. Fort Pierce *Disqualified — failed to acknowledge Addendum #2 An evaluation committee comprised of the Conservation Lands Manager, Environmental Planning and Code Enforcement Section Chief, Parks Superintendent, Engineering Project Engineer and County Coastal Engineer independently evaluated and scored the proposals in accordance with the Purchasing Manual. These scores were compiled by the committee and an overall ranking of the submittals developed. The committee determined interviews were not necessary. The final ranking established by the committee is as follows: 1. Summerlin's Marine Construction, LLC 2. Underwater Engineering Services, Inc. This matter is now being presented for the Board to consider approving the evaluation committee's final ranking and authorize staff negotiations with Summerlin's Marine Construction, LLC to conduct the work. ANALYSIS Summerlin's price proposal to complete the dock removal / repair work, including installation of a boat lift for the Sheriff's marine patrol vessel, is $61,099 (the lowest bid received). The cost to complete the repairs without including the boat lift and appurtenances is $51,650. The cost estimate for the subject work under the FIND grant proposal was $25,000 (not including kiosk and educational signage cost). Under the grant, the proposed cost for repair of the main dock ($15,000) was for re -decking (only). Through the RFP process, however, it became apparent that the main dock is in need of structural repair (stringer support and hardware replacement) as well, resulting in a higher cost. Under the FIND grant, the maximum amount the County will receive in grant funds toward the work is $15,000 (including cost -share for the kiosk and signage). As such, if the County elects to proceed with the dock removal/repair/boat lift work, the County's cost is now estimated to be $51,099 for the overall project ($36,099 more than originally estimated under the grant). Based on the costs obtained through the RFP process, the following table reflects revised cost estimates, accounting for the (not -to exceed) $15,000 FIND grant: 2 M:\LAACUONES'S PIER\FIND Grant APP 2013\Jones Pier RFP award for dock repair BCC item for 9-I6-14.rtf 116 REVISED ESTIMATE: Jones's Pier FIND Waterways Assistance Program Project I.R. County Project Elements Estimated Cost FIND Cost (50% - not to exceed $15,000) County Cost Re -decking and repair of main dock Legal $46,650 t $7,500 $39,150 Installation of boatlift for marine patrol vessel /' $9,449 Risk Mgr. $4,000 $5,449 Removal of dilapidated single-family dock $5,000 $1,000 $4,000 Installation of kiosk and signage $5,000 $2,500 $2,500 TOTAL $66,099 $15,000 $51,099 Staff's position is that the additional cost for the project is justified. The Jones's Pier main dock is a key feature of the overall Jones's Pier property, and is being repaired for planned public access use. Since the proposed improvements qualify as "initial improvements" to structures on the conservation property, county environmental land bond funds can be used as the County's funding source for the FIND grant match. Funding County environmental land bond funds are eligible to be used as the County's funding source for the work. As of July 31, 2014, the cash balance of the environmental land bond fund account was $152,823.94, an amount which covers the estimated $51,099 needed for this work and the overall project. RECOMMENDATION: Staff recommends that the Board of County Commissioners approve the evaluation committee's final ranking and authorize staff negotiations with Summerlin's Marine Construction, LLC to conduct the marine construction work described herein, with County costs to be funded with environmental land bond funds. ATTACHMENTS: 1. Aerial of Jones's Pier with notes on proposed improvements. 2. Summerlin's Marine Construction, LLC RFP Bid Sheet. 3. Sample contractor agreement. APPROVED: FOR: September 16, 2014 3 M:\LAAC\JONES'S PIER\FIND Grant APP 2013\Jones Pier RFP award for dock repair BCC item for 9-16-14.rtf 117 I.R. County Ap• d Date Admin. IP► 9///I// Legal i* t Budget ��1 Dept. /' e�/ Risk Mgr. 3 M:\LAAC\JONES'S PIER\FIND Grant APP 2013\Jones Pier RFP award for dock repair BCC item for 9-16-14.rtf 117 MYON cnD pU, g V e ag 0`+J®®®1 17 8af 080 13.0M0®11.00 ATTACHMENT I 118 Request for Proposal — Renovations to Historic Jones Pier Docks RFP# 2014030 BID SHEET Removal of the North Dock The North Dock shall be removed, including all pilings, trash, debris and other items associated with the dock. Estimated $5,000.00. New Boat Uft Furnish and Install a boat lift on the South Boat Dock (southeast shoreline slip), meeting the following minimum standards: ® Include required electrical service to lift - Estimated $1,100.00 ® A locking 4 -foot wooden gate should be installed to restrict access to the slip and lift - Estimated $850.00 m lift suitable for 23 -foot Contender Boat, minimum 9,000 Ib. capacity - Furnish 9,000# Hi -Tide Cuda Gear for the sum of $5,599.00 plus $1,900.00 for installation = $7,499.00. This price includes 4 new piling and complete installation of lift. i Include detailed warranty information with your proposal - Included in Bid package. Main Dock Repairs Repair and/or replace all cross pieces and stringers with marine grade #1 lumber - Repair and straighten pilings as needed. Remove pilings (as needed) at the western terminus to accommodate two ADA -accessible boat moorings. Remove and dispose of existing material for the sum of $4,000.00. Replace all new decking, crosspieces and stringers for the sum of $15.00 per square foot. Fish Shack Building: Shore up, stabilize and repair/replace stringers, cross pieces and decking without damaging building. Replace decking around Fish Shack (not inside), shore up underneath with necessary underpinning and 4 new piling for the sum of $2,600.00. Replace all decking with ACQ treated 2"x6" bullnose lumber. Rebuild two benches at the western terminus of the dock (please list this work separately on your cost proposal). Furnish and install 2 new benches for the sum of $550.00 each. Submitters are asked to provide a per item breakdown for work to repair the main dock, due to the unknown nature of repairs needed beneath the Fish Shack. Furnish and install all new decking, crosspieces and stringers including lower area for kayak dock for the sum of $15.00 ATTACHMENT 2 119 per square foot. Estimated 2,550 square feet = $38,250.00. Furnish and install new piling under dock for the sum of $350.00 each. Permits — Drawings - $400.00, Engineer seal - $300.00, County permit - not induded Total Job Estimate including all of the above - $61,099.00. Submitted By: Summerlin's Marine Construction, LLC 200 Naco Road # C Ft. Pierce, FL 34949 120 Sample Agreement THIS AGREEMENT is by and between INDIAN RIVER COUNTY, a Political Subdivision of the State of Florida organized and existing under the Laws of the State of Florida, (hereinafter called OWNER) and (hereinafter called CONTRACTOR). OWNER and CONTRACTOR, in consideration of the mutual covenants hereinafter set forth, agree as follows: ARTICLE 1- WORK 1.01 CONTRACTOR shall complete all Work as specified or indicated in the Contract Documents. The Work is generally described as follows: Renovations to Jones Pier Docks ARTICLE 2 - THE PROJECT 2.01 The Project for which the Work under the Contract Documents may be the whole or only a part is generally described as follows: Project Name: Renovations to Jones Pier Docks RFP Number: 2014030 Project Address: 7770 Jungle Trail, Vero Beach, FL ARTICLE 3 — TERM AND CONTRACT TIMES 3.01 Term: This Agreement shall remain in effect for a term of one (1) year; unless otherwise sooner terminated by mutual consent of the parties. 3.02 Time of Completion: Project shall be completed, to include approval by the Building Division days from receipt of the Notice to Proceed. ARTICLE 4 - CONTRACT PRICE 4.01 OWNER shall pay CONTRACTOR for completion of the Work an amount in current funds equal to the sum of the amounts determined pursuant to paragraph 4.01.A and summarized in paragraph 4.01.B, below: A. For all Work, at the prices stated in CONTRACTOR's Proposal, attached hereto as an exhibit. B. THE CONTRACT SUM subject to additions and deductions provided in the Contract Documents: Numerical Amount: $ Written Amount: Page 1 of 7 ATTACHMENT 3 121 ARTICLE 5 - COMPENSATION 5.01 Owner shall make only one payment for the entire amount of the contract when the work has been completed. Payment may be requested per Station, should work at one be completed and approved by the Building Division prior to completion at the second. Upon a determination of satisfactory completion, the COUNTY Project Manager will authorize payment to be made. All payments for services shall be made to the CONTRACTOR by the COUNTY in accordance with the Local Government Prompt Payment Act, as may be amended from time to time (Section 218.70, Florida Statutes, et seq.). ARTICLE 6 — INSURANCE AND INDEMNIFICATION 6.01 The CONTRACTOR shall not commence work on this Agreement until it has obtained all insurance required under this Agreement and such insurance has been approved by the COUNTY's Risk Manager. 6.02 CONTRACTOR shall procure and maintain, for the duration of this Agreement, the minimum insurance coverage as set forth herein. The cost of such insurance shall be included in the CONTRACTOR'S fee: A. Workers' Compensation: To meet statutory limits in compliance with the Workers' Compensation Law of Florida. This policy must include employers' liability with a limit $1,000,000 for each accident, $500,000 disease policy limit and $100,000 disease each employee. Such policy shall include a waiver of subrogation as against Owner on account of injury sustained by an employee(s) of the CONTRACTOR. B. General Liability: A per occurrence form policy, including Premise Operations, Independent Contractors, Products and Completed Operations including X, C, U (Explosion, Collapse, Underground) Broad Form Property Damage, Broad Form Property Damage Endorsement, with a combined single limit of not less than $1,000,000 general aggregate to include products/completed operations, personal injury/advertising liability, fire damage /legal liability, and medical payments. Limits can be layered with an Excess Liability Policy (Umbrella). C. Business Automobile Liability: Coverage shall include Owned vehicles and Hired/Non-Owned vehicles, for a combined single limit (bodily injury and property damage) of not less than $1,000,000/combined single limit (Bodily Injury/Property Damage); personal injury protection - - statutory limits; $100,000 uninsured/underinsured motorist; $100,000/hired/non-owned auto liability. Limits can be layered with Excess Liability Policy (Umbrella). D. Builder's Risk Insurance: The contractor shall procure and maintain builder's risk insurance ("all risk") with limits equal to one hundred percent (100%) of the completed value of the structure(s), building(s), or addition(s). It shall include a Waiver of Occupancy Endorsement to enable the County to contract calls for the installation of machinery or equipment, the policy must be endorsed to provide coverage during transit and installation. The maximum deductible allowable under this coverage is $500.00 per claim. (If applicable) E. Longshoreman's Insurance: Contractor shall procure and maintain Longshoreman's insurance to the extent required by law. 6.03 Contractor's insurance coverage shall be primary. Page 2 of 7 122 6.04 All required insurance policies shall be placed with insurers licensed to do business in Florida and with a Best's rating of A -VII or better. 6.05 The insurance policies procured shall be occurrence forms, not claims made policies with the exception of professional liability. 6.06 A certificate of insurance shall be provided to the COUNTY's Risk Manager for review and approval, ten (10) days prior to commencement of any work under this Agreement. The COUNTY shall be named as an additional insured on all policies except workers' compensation and professional liability. 6.07 The insurance companies selected shall send written verification to the COUNTY's Risk Manager that they will provide 30 days prior written notice to the COUNTY's Risk Manager of its intent to cancel or modify any required policies of insurance. 6.08 CONTRACTOR shall include all Subcontractors as insured under its policies or shall furnish separate certificates and endorsements for each Subcontractor. All coverages for Subcontractors shall be subject to all of the requirements stated herein. 6.09 The COUNTY, by and through its Risk Manager, reserves the right periodically to review any and all policies of insurance and to reasonably adjust the limits of coverage required hereunder, from time to time throughout the term of this Agreement. In such event, the COUNTY shall provide the CONTRACTOR with separate written notice of such adjusted limits and CONTRACTOR shall comply within thirty (30) days of receipt thereof. The failure by CONTRACTOR to provide such additional coverage shall constitute a default by CONTRACTOR and shall be grounds for termination of this Agreement by the COUNTY. 6.10 The CONTRACTOR shall indemnify and hold harmless the COUNTY, and its officers and employees, from liabilities, damages, losses, and costs, including, but not limited to, reasonable attorneys' fees, arising out of or related to the negligence, recklessness, or intentionally wrongful conduct of the CONTRACTOR and other persons employed or utilized by the CONTRACTOR in the performance of this Agreement. ARTICLE 7 - CONTRACTOR'S REPRESENTATIONS 7.01 In order to induce OWNER to enter into this Agreement CONTRACTOR makes the following representations: A. CONTRACTOR has examined and carefully studied the Contract Documents and the other related data identified in the Request for Proposal documents. B. CONTRACTOR has visited the Site and become familiar with and is satisfied as to the general, local, and Site conditions that may affect cost, progress, and performance of the Work. C. CONTRACTOR is familiar with and is satisfied as to all federal, state, and local Laws and Regulations that may affect cost, progress, and performance of the Work. D. CONTRACTOR has obtained and carefully studied (or assumes responsibility for having done so) all additional or supplementary examinations, investigations, explorations, tests, studies, and data concerning conditions (surface, subsurface, and Underground Facilities) at or contiguous to the Site which may affect cost, progress, or performance of the Work or which relate to any aspect of the Page 3 of 7 123 means, methods, techniques, sequences, and procedures of construction to be employed by CONTRACTOR, including applying the specific means, methods, techniques, sequences, and procedures of construction, if any, expressly required by the Contract Documents to be employed by CONTRACTOR, and safety precautions and programs incident thereto. E. CONTRACTOR does not consider that any further examinations, investigations, explorations, tests, studies, or data are necessary for the performance of the Work at the Contract Price, within the Contract Times, and in accordance with the other terms and conditions of the Contract Documents. F. CONTRACTOR is aware of the general nature of work to be performed by OWNER and others at the Site that relates to the Work as indicated in the Contract Documents. G. CONTRACTOR has correlated the information known to CONTRACTOR, information and observations obtained from visits to the Site, reports and drawings identified in the Contract Documents, and all additional examinations, investigations, explorations, tests, studies, and data with the Contract Documents. H. CONTRACTOR has given OWNER written notice of all conflicts, errors, ambiguities, or discrepancies that CONTRACTOR has discovered in the Contract Documents, and the written resolution thereof by OWNER is acceptable to CONTRACTOR. I. The Contract Documents are generally sufficient to indicate and convey understanding of all terms and conditions for performance and furnishing of the Work. ARTICLE 8 - CONTRACT DOCUMENTS 8.01 The Contract Documents consist of the following: A. This Agreement (pages 1 to 7 inclusive); B. Certificate of Liability Insurance C. CONTRACTOR'S RFP Submittal (pages 1 to 23 , inclusive); D. Sworn Statement Under Section 105.08, Indian River County Code, on Disclosure of Relationships (pages 10 to 11 of 13 , inclusive); ARTICLE 9 - MISCELLANEOUS 9.01 Independent Contractor. It is specifically understood and acknowledged by the parties hereto that the CONTRACTOR or employees or Subcontractors of the Contractor are in no way to be considered employees of the COUNTY, but are independent contractors performing solely under the terms of the Agreement and not otherwise. 9.02 Request for Proposals. It is specifically understood and acknowledged by the parties hereto that all of the requirements set forth in the Request for Proposals dated May 27, 2014 (including addenda 1 through 2) shall be incorporated herein. —' Page 4 of 7 124 9.03 Merger; Modification. Except as set forth in Section 8.2 above, this Agreement incorporates and includes all prior and contemporaneous negotiations, correspondence, conversations, agreements or understandings applicable to the matters contained herein and the parties agree that there are no commitments, agreements, or understandings of any nature whatsoever concerning the subject matter of the Agreement that are not contained in this document. Accordingly, it is agreed that no deviation from the terms hereof shall be predicated upon any prior or contemporaneous representations or agreements, whether oral or written. No alteration, change, or modification of the terms of this Agreement shall be valid unless made in writing and signed by the CONTRACTOR and the COUNTY. 9.04 Governing Law; Venue. This Agreement, including all attachments hereto, shall be construed according to the laws of the State of Florida. Venue for any lawsuit brought by either party against the other party or otherwise arising out of this Agreement shall be in Indian River County, Florida, or, in the event of federal jurisdiction, in the United States District Court for the Southern District of Florida. 9.05 Remedies; No Waiver. All remedies provided in this Agreement shall be deemed cumulative and additional, and not in lieu or exclusive of each other or of any other remedy available to either party, at law or in equity. Each right, power and remedy of the parties provided for in this Agreement shall be cumulative and concurrent and shall be in addition to every other right, power or remedy provided for in this Agreement or now or hereafter existing at law or in equity or by statute or otherwise. The failure of either party to insist upon compliance by the other party with any obligation, or exercise any remedy, does not waive the right to so in the event of a continuing or subsequent delinquency or default. A party's waver of one or more defaults does not constitute a waiver of any other delinquency or default. If any legal action or other proceeding is brought for the enforcement of this Agreement or because of an alleged dispute, breach, default or misrepresentation in connection with any provisions of this Agreement, each party shall bear its own costs. 9.06 Severability. If any term or provision of this Agreement or the application thereof to any person or circumstance shall, to any extent, be held invalid or unenforceable for the remainder of this Agreement, then the application of such term or provision to persons or circumstances other than those as to which it is held invalid or unenforceable shall not be affected, and every other term and provision of this Agreement shall be deemed valid and enforceable to the extent permitted by law. 9.07 Availability of Funds. The obligations of the COUNTY under this Agreement are subject to the availability of funds lawfully appropriated for its purpose by the Board of County Commissioners of Indian River County. 9.08 No Pledge of Credit. The CONTRACTOR shall not pledge the COUNTY's credit or make it a guarantor of payment or surety for any contract, debt, obligation, judgment, lien or any form of indebtedness. 9.09 Public Records. Indian River County is a public agency subject to Chapter 119, Florida Statutes. The CONTRACTOR shall comply with Florida's Public Records Law. Specifically, the CONTRACTOR shall: A. Keep and maintain public records that ordinarily and necessarily would be required by the COUNTY in order to perform the service. B. Provide the public with access to public records on the same terms and conditions that the COUNTY would provide the records and at a cost that does not exceed the cost provided in chapter 119 or as otherwise provided by law. Page 5of7 125 C. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law. D Meet all requirements for retaining public records and transfer, at no cost, to the COUNTY all public records in possession of the CONTRACTOR upon termination of the Agreement and destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. All records stored electronically must be provided to the COUNTY in a format that is compatible with the information technology systems of the COUNTY. A. Failure of the CONTRACTR to comply with these requirements shall be a material breach of this Agreement. The CONTRACTOR shall comply with the provisions of Chapter 119, Florida Statutes (Public Records Law) in connection with this Agreement. 9.10 Notices. Any notice, request, demand, consent, approval, or other communication required or permitted by this Agreement shall be given or made in writing and shall be served, as elected by the party giving such notice, by any of the following methods: (a) Hand delivery to the other party; (b) Delivery by commercial overnight courier service; or (c) Mailed by registered or certified mail (postage prepaid), return receipt requested at the addresses of the parties shown below: County: Indian River County Attn: Roland M. DeBlois, AICP Chief, Environmental Planning and Code Enforcement Section 1801 27th Street Vero Beach, FL 32960 (772) 226-1258 Facsimile: (772) 978-1806 Contractor: Notices shall be effective when received at the address as specified above. Facsimile transmission is acceptable notice effective when received, provided, however, that facsimile transmissions received (i.e., printed) after 5:00 p.m. or on weekends or holidays, will be deemed received on the next day that is not a weekend day or a holiday. The original of the notice must additionally be mailed. Either party may change its address, for the purposes of this section, by written notice to the other party given in accordance with the provisions of this section. 9.11 Survival. Except as otherwise expressly provided herein, each obligation in this Agreement to be performed by CONTRACTOR shall survive the termination or expiration of this Agreement. 9.12 Construction. The headings of the sections of this Agreement are for the purpose of convenience only, and shall not be deemed to expand, limit, or modify the provisions contained in such Sections. All pronouns and any variations thereof shall be deemed to refer to the masculine, feminine or neuter, singular or plural, as the identity of the party or parties may require. The parties hereby acknowledge and agree that each was properly represented by counsel and this Agreement was negotiated and drafted at arm's length so that the Page 6 of 7 126 judicial rule of construction to the effect that a legal document shall be construed against the draftsperson shall be inapplicable to this Agreement 9.13 Counterparts. This Agreement may be executed in one or more counterparts, each of which shall be deemed to be an original copy and all of which shall constitute but one and the same instrument. 9.14 Sovereign Immunity. Nothing in this Agreement is intended to, or shall be interpreted to, constitute a waiver or limitation of the COUNTY's sovereign immunity.IN WITNESS WHEREOF, OWNER and CONTRACTOR have signed this Agreement in duplicate. One counterpart each has been delivered to OWNER and CONTRACTOR. All portions of the Contract Documents have been signed or identified by OWNER and CONTRACTOR or on their behalf. This Agreement will be effective on , 20_ (the date the Contract is approved by the Indian River County Board of County Commissioners, which is the Effective Date of the Agreement). OWNER: CONTRACTOR: INDIAN RIVER COUNTY By: Peter D. O'Bryan, Chairman By: Joseph A. Baird, County Administrator APPROVED AS TO FORM AND LEGAL SUFFICIENCY: By: Dylan Reingold, County Attorney Jeffrey R. Smith, Clerk of Court and Comptroller Attest: Deputy Clerk (SEAL) Page 7 of 7 By: (Contractor) Attest (CORPORATE SEAL) 127 9/16/2014 Jones's Pier Boat Dock Improvements Board of County Commissioners September 16, 2014 Historic Jungle Trail Greenway 91IG12014 9/169/2014 9/iG/2014 9/10/2014 121. 5 9/ (Co'2014 Project Elements Estimated Cost FIND Cost County Cost Re-deck/repair main dock $15,000 $7,500 $7,500 Install boatlift for marine patrol $8,000 $4,000 $4,000 Remove dilapidated dock $2,000 $1,000 $1,000 Install kiosk/educational signage $5,000 $2,500 $2,500 Total $30,000 $15,000 $15,000 Request for Proposals (RFP) • Advertised/Demand Star broadcast to 274 subscribers • Specifications requested by 43 firms • Replies/submittals: 3 firms • Evaluation committee review • Committee recommendation: Summerlin's Marine Construction, LLC (low bid) Summerlin's Marine Construction, LLC • Re -deck and repair main dock: • Install boatlift (including electric): • Removal of dilapidated s.f. dock: $46,650 $9,449 $5,000 $61,099* • (* Does not include kiosk and signage; not part of RFP / marine construction work) Project Elements Estimated Cost FIND Cost County Cost Re-deck/repair main dock $46,650 $7,500 $39,150 Install boatlift for marine patrol $9,449 $4,000 $5,449 Remove dilapidated dock $5,000 $1,000 $4,000 Install kiosk/educational signage $5,000 $2,500 $2,500 Total $66,099 $15,000 $51,099 9/ tc/2014 i17 Staff Recommendation Staff recommends that the Board authorize staff negotiations with Summerlin's Marine Construction, LLC to conduct the dock removal / repair / boat lift installation work, with County costs funded with environmental land bond funds. 9/ I GO/2014 )21.8 MEM Regular Agenda Item INDIAN RIVER COUNTY, FLORIDA DEPARTMENT OF UTILITY SERVICES Date: August 26, 2014 To: Joseph A. Baird, County Administrator From: Vincent Burke, P.E., Director of Utility Services Prepared By: Arjuna Weragoda, P.E., Capital Projects Manager Ac° Subject: North Sebastian Sewer Design —Commercial Area of Phase 1 DESCRIPTIONS AND CONDITIONS: On August 20th, 2013, the Indian River County Board of County Commissioners (BCC) approved Work Order No. 6 with Masteller and Moler, Inc. (M&M) to provide professional services to investigate the feasibility of installing centralized sewer services in the North Sebastian area. On February 11, 2014, the results of the study were presented to BCC and the board directed staff to present the findings to the City of Sebastian. Staff presented the findings on February 12th 2014 to the City Council and a workshop was held at the City of Sebastian chambers on March 19th 2014. Staff also presented the information to the Friends of Sebastian River on May 27th 2014. ANALYSIS/ENGINEERING: Masteller and Moler, Inc. evaluated four (4) alternatives in the Sewer Feasibility study for the North Sebastian Area. The subject study recommended the gravity alternative as the preferred method for a centralized sewer system. The construction of the centralized sewer in the north Sebastian area will be accomplished on a phased approached. The commercial area east of US Hwy 1 will be designed and constructed in the first phase. In the spring of 2014, two grant applications for consideration were submitted for the subject project, without a positive outcome. Staff feels that having a shovel ready project may increase the likelihood of securing grants. Therefore, per the CCNA procurement guidelines, staff requested M&M submit a proposal for design, permitting and preparation of construction plans for the Commercial Area of Phase 1 portion of the study. On November 15th, 2011, the Indian River County Board of County Commissioners approved the Continuing Contract Agreement for Professional Services with Masteller & Moler, Inc and under that contract they (M&M) submitted Work Order No.7 to perform the work outlined above. The total negotiated cost to include the engineering services is a lump sum amount of $155,220.00. The estimated construction cost for the commercial area of Phase 1 centralized sewer system is approximately $1,967,394.70. 128 FINANCING/FUNDING: Staff reached out to the City of Sebastian on this endeavor as they are a major stakeholder. The City has voiced their willingness to support the County on such an endeavor and to that effect has set aside monies for a centralized sewer system within the City limits. M&M's proposal broke down the construction cost to two areas, one within the City of Sebastian city limits and the other within the Unincorporated County. Staff evaluated M&M's proposal on the breakdown of construction cost, ERU's and decided that a 60/40 split, where 60% of the cost to be borne by Indian River County and the remainder 40% to be paid by the City of Sebastian is an appropriate solution. Therefore, the funding for the subject Phase will be shared as follows: Financing Agency City of Sebastian Indian River County -Utilities Phase 1 Cost —Includes: Design, Permitting and Preparation of construction plans $ 62,088.00 Total Engineering Services Fee= $ 93,132.00 $155,220.00 On October 2, 2012 an Inter -local Agreement (ILA) was entered for a sewer project within Central Avenue and Davis Street. Since that time, a broader area has been looked at and evaluated in the completed sewer feasibility study. Therefore, the former ILA is no longer practical and a new ILA has been prepared as part of the subject agenda for BCC approval. The County will enter into a new Inter -local Agreement with the City to outline the terms and details between the two parties, including each parties requirements and responsibilities. City staff has agreed to take the attached Inter -local Agreement to their Council at the regularly scheduled meeting on September 24, 2014 for approval. Obtaining grant funds to help reduce the large capital costs will be critical in order to move the project to the construction phase. Funds for this project are derived from the other professional services account in the operating fund. Operating funds are generated from water and sewer sales. ACCOUNT NO.: Description Other Professional Services 47123536-033190 1 $93,132.00 Account Number Amount 129 RECOMMENDATION: Staff recommends approval of the following: • Attached Work Order No. 7 authorizing the above-mentioned professional services for a lump sum amount of $155,220.00 to Masteller & Moler, Inc. Note, that notice to proceed to M&M will be issued once the County has received confirmation from the City of Sebastian of its approval of the Inter -local Agreement. • Approve the Inter -local Agreement for North Sebastian Sewer and Water Main Design for the Commercial Area of Phase 1 which replaces the October 2, 2012 Inter -local Agreement. ATTACHMENT(s): 1. Work Order No. 7 Gravity Sewer Project for North County/Sebastian Commercial Areas with Masteller & Moler, Inc., including Exhibit 1. 2. Inter -local Agreement for North Sebastian Sewer and Water Main Design for the Commercial Area of Phase 1. 3. Inter -local Agreement for Davis Street Sewer Main and Lift Station approved October 2, 2012 by BCC. APPROVED FOR AGENDA: By: Joseph A. Baird, County Administrator LnhO/ .ON Date Indian River Co. Approved Date Administration /t�� 9/,i/ Legal .`% �� Budget ,t.$ 14 Utilities '� �� S l Utilities -Finance ► Q `� F:\Utilities\UTILITY - Engineering\Projects - Utility Construction Permits\IRC - Sewer Feasibility Studies UCP # 4101\3. North Sebastian (M&M)\Admin\Agenda - North Sebastian Sewer Design -Phase I.doc 130 MM File #1422 August 25, 2014 NON-EXCLUSIVE PROFESSIONAL ENGINEERING AGREEMENT CONTINUING CONSULTING SERVICES "EXHIBIT 1" WORK ORDER NO.7 (Scope of Work) Project Description Masteller & Moler, Inc. (MM) is pleased to present you with Work Order #7 which provides professional engineering services for design and preparation of construction plans, and permitting applications covering the proposed sanitary sewer collection and conveyance project. The project covers the two (2) commercial areas which are part of Study Area #1 covered in the "Sanitary Sewer Feasibility Study and Report for the North Sebastian Area" prepared by Masteller Moler Inc. and dated November 2013. The feasibility study provided the preliminary design of a gravity sanitary sewer collection and conveyance system along with project cost estimates for Study Area #1. Several meetings have been held with the City of Sebastian Staff, the Indian River County Utilities Director, and Masteller & Moler, Inc. during which it was determined that the commercial areas of Study Area #1 should move forward with design, construction plans, and permitting. A project which is "bid ready" will have a greater probability of securing construction grant funding than a project only at the "study" phase. The two (2) commercial areas of Study Area #1 which will be included in this project are generally described as follows: • The commercial area in the unincorporated part of Indian River County along the east side of US Highway #1 from the Sebastian Cemetery north to Bay Street. • The commercial area in the City of Sebastian including North Central Avenue, Jackson Street, Madison Street and Davis Street. Indian River County and the City of Sebastian both recognize the numerous benefits to be gained by the construction of a sanitary sewer gravity collection and conveyance system in these two (2) commercial areas. One benefit of constructing a public sewer system is the elimination of numerous existing and future septic systems which result in pollution of the groundwater table and ultimately pollution of the Indian River Lagoon to the east. Also, in many cases these septic systems represent inconvenience and expense to the users due to their malfunction. The lack of public sewer prevents or limits the orderly growth of commercial development. Since both of these areas included in the project are designated for commercial development, the availability of public sanitary gravity sewer will facilitate the development of these areas. The accelerated commercial development growth will increase employment in the area and provide increased economic activity and stability in the north County and Sebastian area. A brief description of the scope of services for this Work Order is provided below: 131 Exhibit #1 (Scope of Work) WO # 7 08/25/2014 Sewer Design For N. Sebastian Area Page 2 File #1422 • Scope of Services Masteller & Moler, Inc. will complete the project design, prepare "bid ready" construction plans, and prepare permitting applications for this project. Our services will include obtaining field surveying services, and soils engineering services as necessary for design purposes. The project plans will follow the preliminary design provided in the "Sanitary Sewer Feasibility Study and Report for the North Sebastian Area" and utilize all existing information available to us from Indian River County Utilities and the City of Sebastian. Our services will include preparation of permit applications to FDEP, FDOT, and County/City Right-of-way Access in order to construct the project. Application fees are estimated at $1,750.00 for permits and are not included in our project fee. Communication will be maintained with Indian River County Utilities and the City of Sebastian staff during the execution of this project. The project will be bid as one (1) project but includes separate bid tabulations for the unincorporated and City of Sebastian project areas. This will allow better project control and minimize confusion between the two (2) government entities. The portion of the project in unincorporated Indian River County will consist of a gravity sanitary sewer collection system to be constructed along the east side of US Highway #1 from the north property line of the Sebastian Cemetery to the vicinity of Bay Street. A wastewater pumping station will be constructed on property to be acquired somewhere south of Roseland Road on the east side of US Highway #1. The sanitary sewer collection system will provide service to all of the existing and future commercial properties along the east side of US Highway #1. The estimated number of parcels and Equivalent Residential Units (ERUs) which can connect to this portion of the project is (10) and (213), respectively. Also included is the addition of two (2) sections of water main, hydrants, and valves to complete the water system on the east side of US Highway #1. The preliminary estimated project cost for the unincorporated portion of the project, including engineering services and contingencies is shown on included "Attachment #1." The portion of the project in the City of Sebastian will consist of a gravity sanitary sewer collection system to be constructed in North Central Avenue from Jackson Street, south to the vicinity of US Highway #1 and a gravity sanitary collection system constructed in Jackson Street from US Highway #1 to North Central Avenue, Madison Street from US Highway #1 to North Central Avenue, and Davis Street from US Highway #1 to North Central Avenue. Gravity sewer will be extended east on Davis Street from North Central Avenue to serve two (2) connections on the north side of Davis Street. A wastewater pump station will be constructed at Davis Street and North Central. Lastly, south of the above-described area, three (3) Tots, two (2) of which are improved, along the east side of US Highway #1 will be served from the back with gravity sewer and a water main. The gravity sewer will be connected to the existing city -owned pump station adjacent to Crabby Bill's Fish House as shown in the study. The estimated number of parcels and Equivalent Residential Units (ERUs) which can connect to this portion of the project is (50) and (82), respectively. The preliminary estimated project cost for the City of Sebastian portion of the project including engineering services and contingencies is shown on the included "Attachment #2." The estimated total cost of this project is $2,125,000.00. A specific list of tasks and their brief description is presented as follows: 132 Exhibit #1 (Scope of Work) WO # 7 08/25/2014 Sewer Design For N. Sebastian Area Page 3 File #1422 Task A — Civil Engineering Services Masteller & Moler, Inc. will provide final design, prepare construction plans and permit applications for the project as described in the "Scope of Services" section of this proposal. Task B — Surveying Services Masteller, Moler & Taylor, Inc. will perform surveying services for the project as follows: 1) Project initiation, including review of existing deeds and surveys, files and field notes, preparation of work orders and field crew folders. 2) Find, recover and measure field ties into existing survey control along the route to establish the rights of way and baseline of survey. Tie Horizontal Control to Florida State Plane Coordinate System, Florida East Zone, NAD 83. 3) Find and recover existing vertical control. Elevations shall be based upon the North American Vertical Datum of 1988 (NAVD 88) with a conversion to the National Geodetic Vertical Datum of 1929 (NGVD 29) provided. Perform bench run and establish benchmarks along the survey corridor at maximum 1,000 foot intervals. 4) Field monument baseline control at maximum 1,000 foot intervals. Control points shall consist of iron rod and cap or nail and disk. Control points shall be designated on survey with station/offset and NAVD '88 elevation. 5) Field locate and record vertical ground elevations sufficient to generate a center line of road profile for the main corridor and side streets and all distinct locations (inverts, retention areas, swales, ditches etc.) and changes in contour along the right of way corridor. Obtain ground elevation on each property in center of lot if vacant or near existing septic location to the best of our abilities. If septic location not obtainable, obtain ground elevation near existing main building. 6) Field locate and record existing improvements and man-made features within the right of way, including but not limited to, roads, swales, driveways, culverts, signage and mailboxes, visible utilities, fences etc. within the existing Right -of -Way. 7) Field locate and identify limits of vegetation and trees, 4" or larger within the right of way limits. 8) Locate and obtain ground elevation at approximately (10) soil borings locations as determined by the engineer. 9) Process field data and determine limits of existing North Central Avenue, Davis Street, Madison Street, Jackson Street, U.S. Highway # 1 and Roseland Road right-of-ways. Prepare survey drawing in accordance with Minimum Technical Standards including cover sheet with location sketch, related title and project number, notes, legend, abbreviations and plan view sheets. Prepare final deliverables. 10) Research property description, deeds etc. for proposed easement and prepare one legal description and sketch as applicable. Location to be determined by the engineer. 133 Exhibit #1 (Scope of Work) WO # 7 08/25/2014 Sewer Design For N. Sebastian Area Page 4 File #1422 Task C — Soils Engineering Services KSM will perform soil engineering services for the project as follows: Perform fifteen (15) soil borings, twelve (12) to a depth of 10', one (1) to a depth of 15' and two (2) to a depth of 25' below existing grade in order to classify the soils in accordance with the unified soil classification system and specify the groundwater water table and normal estimated seasonal high groundwater table at each location. The locations will be as indicated on the aerial provided by Masteller & Moler, Inc. 134 August 25, 2014 NON-EXCLUSIVE PROFESSIONAL ENGINEERING AGREEMENT CONTINUING CONSULTING SERVICES "EXHIBIT 1" WORK ORDER NO.7 (Fee Schedule) Method and Amount of Compensation Masteller & Moler, Inc. proposes to provide the outlined Scope of Services based on the following lump sum fees: 1. Prime Consultants Fee • Task A - Primary Consulting Engineering Services by Masteller & Moler, Inc. 2. Sub -Consultants Fees • Task B - Surveying Services by Masteller, Moler & Taylor, Inc. (No Administration Multiplier) • Task C - Soils Engineering Services by KSM (4,000.00 x 1.15) $ 128,320.00 $ 17,300.00 $ 4,600.00 3. Reimbursables Expenses: • Reimbursement for payment of direct costs, including $ 5,000.00 est. reproduction, copies, prints, mail, Fed -Ex, etc. (See below for actual costs) Note: est. = estimated amount. Actual cost will vary depending on quantity provided. Printing and Reproduction, Mail and Delivery The County shall make direct payment to our office for the cost of printing project plan sheets required for utility coordination and for copies of reports, drawings, specification, and other pertinent items required by federal, state, and local agencies from whom approval of the project must be obtained, material suppliers, and other interested parties, but may charge only for the actual cost of providing such copies based on EXHIBIT "2" - CONSULTANT'S BILLING RATE of the "Master Agreement" as follows: Letter 8'/" x 11" $ 0.25 Legal 8W x 14" $ 0.35 Oversized 11" x 17" $ 0.50 Black Line Plans 24" x 36" $ 1.00 Mylar 24" x 36" $ 4.00 The County shall make direct payment to our office for the actual cost of mail, Fed -Ex, or similar costs for delivery of plans and documents to jurisdictional agencies, contractors, etc. Application Fees are to be paid directly to jurisdictional agencies. 135 August 25, 2014 NON-EXCLUSIVE PROFESSIONAL ENGINEERING AGREEMENT CONTINUING CONSULTING SERVICES "EXHIBIT 1" WORK ORDER NO.7 (Time Schedule) Time of Performance The estimated time frame for completion of services from the approval of this Work Order is as follows: MILESTONE COMPLETION DATE Tasks A, B, and C 180 Calendar Days after Notice To Proceed Note: The time for completion of the 60% design drawings, permit applications and Engineer's Opinion of Probable Construction Cost for the project shall be four (4) months from notice to proceed. Once permits are received, 100% design drawings shall be completed in sixty (60) calendar days thereafter. 136 WORK ORDER NO. 7 ATTACHMENT #1 Unincorporated Portion of Project U.S. #1: Gravity Sewer & Potable Water Item No. Item Description Quantit y Unit of Measure Unit Price Total Price 1 Mobilization 1 LS $ 30,000.00 $ 30,000.00 2 Maintenance of Traffic 1 LS $ 15,000.00 $ 15,000.00 3 Stakeout Survey & As-builts 1 LS $ 20,000.00 $ 20,000.00 4 Standard Manholes 0'-6' 1 EA $ 3,900.00 $ 3,900.00 5 Standard Manholes 6'-8' 4 EA $ 4,500.00 $ 18,000.00 6 Standard Manholes 8'-10' 5 EA $ 5,100.00 $ 25,500.00 7 Standard Manholes 10'-12' 1 EA $ 5,600.00 $ 5,600.00 8 Pump Station #1 1 LS $ 164,000.00 $ 164,000.00 9 4" Dia. Force Main 1,175 LF $ 15.00 $ 17,625.00 10 Testing force main 1 LS $ 1,000.00 $ 1,000.00 11 10" PVC Sewer 0'-6' 615 LF $ 24.00 $ 14,760.00 12 10" PVC Sewer 6'-8' 1,590 LF $ 30.00 $ 47,700.00 13 10" PVC Sewer 8'-10' 2,025 LF $ 40.00 $ 81,000.00 14 10" PVC Sewer 10'-12' 310 LF $ 53.00 $ 16,430.00 15 Testing (TV of Mains) 4,540 LF $ 1.50 $ 6,810.00 16 8" Dia. Water Main 3,185 LF $ 19.00 $ 60,515.00 17 8" Gate Valve 4 EA $ 1,500.00 $ 6,000.00 18 Fire Hydrant Assembly 7 EA $ 3,100.00 $ 21,700.00 19 Dewatering 3,210 LF $ 8.00 $ 25,680.00 20 Single Lateral 19 EA $ 625.00 $ 11,875.00 21 Erosion & Sediment Control 1 LS $ 15,000.00 $ 15,000.00 22 Paved Restoration (Open Cut) 4,780 LF $ 50.00 $ 239,000.00 23 Sod 4,120 LF $ 4.00 $ 16,480.00 24 SUBTOTAL $ 863,575.00 25 Contingencies (15%) I 1 I LS I $ 129,536.25 $129,536.25 26 TOTAL ESTIMATED CONSTRUCTION COST $ 993,111.25 33 Eng. Design, Const. Plans & Permitting 1 34 Subconsultants- Surveying, Soils Eng. Fees 1 35 Reimbursables Estimate 1 LS $ 2,500.00 LS $ 64,770.00 LS $ 12,525.00 36 TOTAL ESTIMATED PROJECT COST $ 64,770.00 $ 12,525.00 $ 2,500.00 *Contingencies include easement acquisition, misc. construction items, etc. File #1422 (Bid Form_ Revised_ 14-0822.xls / Tab-gravityusl ) $ 1,072,906.25 USE - - - - $ 1,075,000.00 M M 137 WORK ORDER NO. 7 ATTACHMENT #2 City of Sebastian Portion of Project Southern Portion of N. Central Ave., U.S. #1, Davis, Jackson, and Madison Streets: Gravity Sewer & Potable Water Item No. Item Description Quantity Unit of Measure Unit Price Total Price 1 Mobilization 1 LS $ 30,000.00 $ 30,000.00 2 Maintenance of Traffic 1 LS $ 15,000.00 $ 15,000.00 3 Stakeout Survey & As-builts 1 LS $ 15,000.00 $ 15,000.00 4 Standard Manholes 0'-6' 15 EA $ 3,900.00 $ 58,500.00 5 Standard Manholes 6'-8' 4 EA $ 4,500.00 $ 18,000.00 6 Standard Manholes 8'-10' 3 EA $ 5,100.00 $ 15,300.00 7 Pump Station #1 1 LS $ 164,000.00 $ 164,000.00 8 4" Dia. Force Main 665 LF $ 15.00 $ 9,975.00 9 Testing force main 1 LS $ 1,000.00 $ 1,000.00 10 8" PVC Sewer 0'-6' 2,310 LF $ 22.00 $ 50,820.00 11 8" PVC Sewer 6'-8' 1,105 LF $ 27.00 $ 29,835.00 12 8" PVC Sewer 8'-10' 580 LF $ 38.00 $ 22,040.00 13 10" PVC Sewer 0'-6' 975 LF $ 24.00 $ 23,400.00 14 10" PVC Sewer 6'-8' 680 LF $ 30.00 $ 20,400.00 15 Testing (TV of Mains) 5,650 LF $ 1.50 $ 8,475.00 16 4" Dia. PVC Water Main 480 LF $ 12.00 $ 5,760.00 17 4" Gate Valve 1 EA $ 925.00 $ 925.00 18 2" Blow -Off 1 EA $ 338.00 $ 338.00 19 Dewatering 1,910 LF $ 8.00 $ 15,280.00 20 Single Lateral 51 EA $ 625.00 $ 31,875.00 21 Erosion & Sediment Control 1 LS $ - 15,000.00 $ 15,000.00 22 Paved Restoration (Open Cut) 5,850 LF $ 50.00 $ 292,500.00 23 Sod 945 LF $ 4.00 $ 3,780.00 24 SUBTOTAL $ 847,203.00 25 Contingencies (15%) 1 1 I LS 1 $ 127,080.45 $127,080.45 26 TOTAL ESTIMATED CONSTRUCTION COST $ 974,283.45 33 Eng. Design, Const. Plans & Permitting 1 LS $ 63,550.00 $ 63,550.00 34 Subconsultants- Surveying, Soils Eng. Fee 1 LS $ 9,375.00 $ 9,375.00 35 Reimbursables Estimate 1 LS $ 2,500.00 $ 2,500.00 36 TOTAL ESTIMATED PROJECT COST I $ 1,049,708.45 IUSE - - - - $ 1,050,000.00 *Contingencies include easement acquisition, misc. construction items, etc. File #1422 (Bid Form_Revised_14-0822.,ds / Tab-gravityncent) M 138 M8 139 INTERLOCAL AGREEMENT NORTH SEBASTIAN SEWER AND WATER MAIN THIS INTERLOCAL AGREEMENT concerning the North Sebastian Sewer and Water Main (the Agreement") is entered into on this day of , 2014 between Indian River County, a political subdivision of the State of Florida, whose address is 1801 27th Street, Vero Beach, Florida 32960 ("County"), and the City of Sebastian, a municipal corporation, whose address is 1225 Main Street, Sebastian, Florida 32958 ("City"). WITNESETH: WHEREAS, the County is the water and wastewater provider to homes and businesses within the unincorporated areas of Indian River County and inside the City of Sebastian; and WHEREAS, the County, with the City's consent, expands its water and wastewater services within the City of Sebastian in order to serve more residents and businesses within the City's limits; and WHEREAS, the County and City jointly agree that expansion of infrastructure is a form of economic development because private costs to develop infrastructure can be lowered, thereby leading to potential new business investment; and WHEREAS, in order to lower the public cost of providing economic development incentives, the County and City will partner to expand infrastructure within the City of Sebastian city limits and the unincorporated areas of Indian River County; and WHEREAS, the County is proposing a project within unincorporated Indian River County which will consist of a gravity sanitary sewer collection system to be constructed along the east side of US Highway 1 from the north property line of the Sebastian Cemetery to the vicinity of Bay Street with an estimated number of parcels and Equivalent Residential Units (ERUs) which can connect to this portion of the project is (10) and (213), respectively; and WHEREAS, a portion of the County proposed project will be within the City of Sebastian, consisting of a gravity sanitary sewer collection system to be constructed in North Central Avenue from Jackson Street, south to the vicinity of US Highway 1 and a gravity sanitary collection system constructed in Jackson Street from US Highway 1 to North Central Avenue, Madison Street from US Highway 1 to North Central Avenue, and Davis Street from US Highway 1 to North Central Avenue with an estimated number of parcels and Equivalent Residential Units (ERUs) which can connect to this portion of the project is (50) and (82), respectively; and WHEREAS, at this time the County and the City wish to enter into this interlocal agreement in order to address the cost sharing of the design of the above -referenced County proposed project and the parties acknowledge that the apportionment of costs relating to the 1 140 engineering, permitting and actual construction will be addressed by the parties at a later time; and WHEREAS, the parties recognize the mutual benefits that will be provided to each other pursuant to this agreement. NOW, THEREFORE, in consideration of the mutual undertakings herein and other good and valuable consideration, the receipt and adequacy of which is hereby acknowledged, the parties agree as follows: 1. RECITALS. The above recitals are true and correct and are incorporated herein. 2. The County, with the assistance of the County's Professional Engineering Consultant, shall design the North Sebastian Sewer/Water project -Phase 1. 3. The City agrees to reimburse the County for the City's pro rata share cost of 40% to design the said project for a lump sum amount of $62,088.00. 4. The County's share of 60% to design the said project is a lump sum amount of $93,132.00. 5. Any increases or decreases in the costs of design will be shared by the parties based upon the pro rata cost sharing percentages set forth in sections 3 and 4 above. If the design should at any point be terminated, the parties will share the costs incurred prior to termination based upon the pro rata cost sharing percentages set forth in sections 3 and 4 above. 6. At 60% design stage, the County will provide construction plans to the City for the City to review. The City will have 30 days to submit written comments to the County concerning the design prior to final completion of the construction plans. 7. Both the City and the County shall establish a contact person who shall be copied on all important correspondence and notices pursuant to this Agreement. They are as follows: As to City: Joseph Griffin City of Sebastian 1225 Main Street Sebastian, FL 32958 772-388-8228 As to County: Vincent Burke, P.E. Indian River County Utilities 1801 27th Street Vero Beach, FL 32960 772-226-1830 8. Once the final design for the North Sebastian Sewer/Water Main Project has been completed to satisfactory/approval of both the County and the City, the City shall reimburse the County it's 40% cost share identified in item 3 of the agreement. 2 141 9. TERM: This Agreement shall be in effect from the date signed by the last party to sign, through the satisfactory completion of the design, by the County engineer, approved by both County and City. Either party may terminate this Agreement if the other party fails to comply with a term of the Agreement. The terminating party shall notify the other party of the decision to terminate this Agreement at least 30 days before the effective date of termination. The party in default may avoid termination by correcting the default to the satisfaction of the other party prior to the effective date of termination stated in the notice. 10. RECORDATION. The County shall record this Agreement with the Clerk of the Circuit Court. 11. The validity, interpretation, construction, and effect of this Agreement shall be in accordance with and governed by the laws of the State of Florida, only. The location for settlement of any and all claims, controversies, or disputes, arising out of or relating to any part of this Agreement, or any breach hereof, as well as any litigation between the parties, shall be Indian River County, Florida for claims brought in state court, and the Southern District of Florida for those claims justiciable in federal court. 12. This Agreement incorporates and includes all prior and contemporaneous negotiations, correspondence, conversations, agreements, and understandings applicable to the matters contained herein and the parties agree that there are no commitments, agreements, or understandings concerning the subject matter of this Agreement that are not contained herein. Accordingly, it is agreed that no deviation from the terms hereof shall be predicated upon any prior representations or agreements, whether oral or written. It is further agreed that no modification, amendment or alteration in the terms and conditions contained herein shall be effective unless contained in a written document signed by all parties. 13. This Agreement specifically supersedes that interlocal agreement signed by the City on September 12, 2012, and approved by the County Board of County Commissioners on October 02, 2012, concerning the Davis Street Sewer Main and Lift Station and such prior interlocal agreement shall be deemed null and void. 14. If any term or provision of this Agreement or the application thereof to any person or circumstance shall, to any extent, be held invalid or unenforceable for the remainder of this Agreement, then the application of such term or provision to persons or circumstances other than those as to which it is held invalid or unenforceable shall not be affected, and every other term and provision of this Agreement shall be deemed valid and enforceable to the extent permitted by law. 15. Captions in this Agreement are included for convenience only and are not to be considered in any construction or interpretation of this Agreement or any of its provisions. Unless the context indicates otherwise, words importing the singular number include the plural 3 142 number, and vice versa. Words of any gender include the correlative words of the other genders, unless the sense indicates otherwise. IN WITNESS WHEREOF, the County and the City have caused this Interlocal Agreement to be duly executed and entered into on the dates so written. ATTEST: J. K. Barton, Clerk By: Deputy Clerk Approved as to form and legal sufficiency: Dylan Reingold County Attorney Approved: Joseph. Griffin City Manager ATTEST: Sally Maio, City Clerk By: Approved as to form and legal sufficiency: By: Robert A. Ginsburg City Attorney INDIAN RIVER COUNTY By: Peter D. O'Bryan, Chairman BCC approved Date: Approved: 110 •unty Administrator eph A. :aird CITY OF SEBASTIAN By: Jim Hill, Mayor Approved Date: 4 143 o;/I.2 / a 17: 2- /..1? /..1? _ / 7D INTERLOCAL AGREEMENT DAVIS STREET SEWER MAIN AND LIFT STATION THIS INTERLOCAL AGREEMENT entered into on this 2nd day of f rt-nher , 2012 between Indian River County, a political subdivision of the State of Florida, whose address is 1801 27th Street, Vero Beach, Florida 32960 ("County"), and the City of Sebastian, a municipal corporation, whose address is 1225 Main Street, Sebastian, Florida 32958 ("City") do hereby agree as follows: WITNESSETH: WHEREAS, the County is the water and wastewater provider to homes and businesses within the city limits of the City of Sebastian; and WHEREAS, the County with the City's consent, expands its water and wastewater services in order to serve more residents and businesses within the city limits; and WHEREAS, the County and City jointly agree that expansion of infrastructure is a form of economic development because private costs to develop infrastructure can be lowered, thereby leading to potential new business investment; and WHEREAS, in order to lower the public cost of providing economic development incentives, the County and City will partner in order to expand infrastructure on Davis Street, which is located in the Riverfront Business District of Sebastian, Florida; and WHEREAS, the County will extend a wastewater gravity sewer main along Davis Street between U.S. Highway 1 and Indian River Drive; and WHEREAS, the County will also construct a wastewater lift station at the northwest corner of Davis Street and Indian River Drive; and WHEREAS, the parties recognize the mutual benefits that will be provided to each other pursuant to this agreement. NOW, THEREFORE, in consideration of the mutual undertakings herein and other good and valuable consideration, the receipt and adequacy of which is hereby acknowledged, the parties agree as follows: 1. RECITALS. The above recitals are true and correct and are incorporated herein. 1 144 2. The County shall plan, design, engineer, permit, put out to public bid, award a construction contract, subject to the terms of this Agreement, and supervise construction of the following improvements: a. An eight (8) inch wastewater gravity sewer main line extending from U.S. Highway 1 and Davis Street east along Davis Street within its existing right-of- way to Indian River Drive. b. The County will install a lift station to be placed within the City's right-of-way on the northwest corner of Davis Street and Indian River Drive in order to serve the new wastewater main. c. In order to accommodate these utility improvements, the City shall dedicate to the County a perpetual, non-exclusive utility easement along Davis Street in sufficient width to accomplish this wastewater gravity sewer main extension and lift station construction project. d. As part of the project, the County shall plan, design, permit, publicly bid and supervise construction of the reconstruction of Davis Street between Indian River Drive and U.S. Highway 1 from a 2 -lane street with one lane of traffic in either direction with a median to a single 2 -way standard residential street utilizing existing stormwater drainage improvements. All construction to be in compliance with Indian River County/Florida Department of Transportation Green Book Standards. The City reserves the right to review, modify and approve road design prior to project bidding. e. The County shall install poles, posts or other protective devices around the lift station so as to provide it protection at the County's sole discretion. f. The City shall have its surveying contractor to perform all necessary surveying work necessary to complete the project and provide the surveys to the County for review and inclusion in the bid documents. g. At the sole discretion of the City, during the reconstruction of Davis Street, the City shall determine the amount of landscaping that may be installed along the reconstructed Davis Street. It is the intent of the parties to share the costs of the improvements subject to this agreement. To that end, the County shall be responsible for the following costs: a. The design, planning, permitting, public bidding, award construction and supervision of all materials, equipment and costs associated with extension of the wastewater gravity sewer main line and construction of the lift station. The City shall not be responsible for reimbursement to the County for any of these costs. 2 145 b. The City agrees to reimburse the County for it's pro rata share of costs to design, engineer, permit, publicly bid, construct and supervise the reconstruction of Davis Street and associated drainage and landscape improvements up to a maximum of $150,000. c. In order to define the respective costs to each party, the County shall cause this project to be publicly bid with an itemization of the costs of the various items to be constructed and a complete itemization shall be mandatory from the responsive bidders. Following opening and tabulation of the bids, both the City and the County each shall have the right to reject any and all bids if in the opinion of either the City or the County, all bids are too high, non-responsive or not submitted by a responsible bidder. d. The Parties shall respectively agree on the lowest, responsive and responsible bidder at a scheduled meeting of the Sebastian City Council and the Indian River County Board of County Commissioners. e. Both the City and the County shall establish a contact person who shall be copied on all important correspondence and notices pursuant to this agreement. They are as follows: As to City: Joseph Griffin City of Sebastian 1225 Main Street Sebastian, FL 32958 772-388-8228 As to County: Michael Hotchkiss, P.E. Indian River County Utilities 1801 27th Street Vero Beach, FL 32960 772-226-1821 f. The County shall require the contractor to name the City as an additional insured on all policies of insurance required under the contract. g. The County shall require the contractor to indemnify the City and hold the City harmless under the contract for the improvements. h. Upon receipt of any applications for payment from the contractor for work performed under the contract, the County agrees to provide the City with a copy of the application for payment within three working days of receipt. The City shall have five working days to approve or object to the application for payment. Should the City fail to object to any application for payment within five business days of receipt of the application for payment, failure to object will be deemed approval by the City and payment to the contractor will be processed by the County in accordance with the contract documents. Any objections to payment(s) by the City shall be resolved by the project's Engineer -of -Record. 3 146 i. The City shall reimburse the County for its costs contained in the application for payment by the contractor and shall be paid by the City to the County within the City's normal course of business and payment schedule, but not to exceed 45 days. j. The contract between the County and the contractor and all exhibits thereto are incorporated herein as part of this Interlocal Agreement. IN WITNESS WHEREOF, the County and the City have caused this Interlocal Agreement to be duly executed and entered into on the dates so written. ATTEST: Jeffrey R. Smith, C : rk of C.rt and Q6► • roller Deputy Cle Approved as to form and legal sufficic By: William K. DeBraal Deputy County Attorney ATTESIIy Maio, City Clerk By: Approved as to form and legal sufficie By: Robert A. Ginsburg City Attorney INDIAN RIVER COUNTY By:. k, Peter D. O'Bryan, Vice CI firman' BCC approved: October 2, 2012`••1 o.n1.. COON • CITY OF SEBASTIAN By: mill, Mayor Approved: Sept. 12, 2012 4 147 0,101N111116 _ EXISTING SEWER PROPOSED SEWER NAN- o)R[l N V- Z z z w ©2014, MASTELLER & MOLER, INC. 0 d O CT npnpn n LJnn Q 1I 'n 0 V1 E O y dt O CV O W L� W = ,r,CC U O C m Q r- ) 03',t Z O W Z O �jj"�i� r �c Z W ^ FIJI Z Q (V rnn n1 E- LE- I— M O= = W (1= I— (n \ Lr U� o Q W CI 0 W ro O V O X in W I— < CO U r-- Lo WN c ~CC N WLC) AD v NIU 9,1G -ILE. HZ/ CountyAttorney's Matters - B.C.C. 09.16.14 Office of INDIAN RIVER COUNTY ATTORNEY Dylan Reingold, County Attorney William K. DeBraal, Deputy County Attorney Kate Pingolt Cotner, Assistant County Attorney MEMORANDUM TO: Board of County Commissioners FROM: Dylan Reingold, County Attorney DATE: September 9, 2014 SUBJECT: Resolution Concerning Senator Altman's Request of Attorney General Opinion on Lease Agreement Between Orlando -Orange County Expressway Authority and All Aboard Florida BACKGROUND. On September 9, 2014, Florida State Senator Thad Altman spoke to the Indian River County Board of County Commissioners (the "Board") concerning his request of Florida Attorney General Pam Bondi for an Attorney General Opinion as to whether certain language concerning the addition of new stops in the lease agreement between the Orlando -Orange County Expressway Authority, now known as the Central Florida Expressway Authority, and All Aboard Florida — Operations, LLC, imposes an illegal special tax on the residents of Brevard County and Indian River County. At the meeting, the Board authorized the County Attorney's Office to draft a resolution setting forth the Board's support of the request and concern with other governmental agencies and entities dictating and imposing passenger rail service in Indian River County. Pursuant to that authorization, the County Attorney's Office has drafted the attached resolution. The resolution also requests that a certified copy of the resolution be provided to the Governor Rick Scott, Florida Attorney General Pam Bondi, Florida State Senators Thad Altman and Joe Negron, and Florida State Representative Debbie Mayfield. Approved for September 16, 2014 BCC Meeting County Attorney's Matters COUNTY ATTORNEY F:.4 ,orenylindenGEVFR4LB C C Agenda AfemoMUllAboard Florida Sen Alrman Beeolnelondoc 148 Indian River Co. A Ibis,' ved Date Admin. 4 ; r 9l/i l'i Co. Atty. •1.:.lifior,4 4 Budget P Department,�— Risk Management --- --- 148 Board of County Commissioners September 9, 2014 Page Two FUNDING. There is no funding associated with this agenda item. RECOMMENDATION. The County Attorney's Office recommends that the Chair allow for public comment on this matter and then have the Board vote whether to accept the resolution as drafted or amend the resolution. ATTACHMENT(S). Proposed resolution. F: L4nornryU,irdalGENER4LtB C ClAgrnda 6Lmost411 Aboard Florida &n ARman Rrsolmiondoc 149 RESOLUTION NO. 2014- A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, SUPPORTING FLORIDA STATE SENATOR THAD ALTMAN'S REQUEST FOR A FLORIDA ATTORNEY GENERAL OPINION CONCERNING CERTAIN PROVISIONS OF THE LEASE AGREEMENT BETWEEN THE ORLANDO -ORANGE COUNTY EXPRESSWAY AUTHORITY (NOW KNOWN AS THE CENTRAL FLORIDA EXPRESSWAY AUTHORITY) AND ALL ABOARD FLORIDA — OPERATIONS, LLC. WHEREAS, All Aboard Florida — Operations, LLC ("All Aboard Florida") is proposing to provide passenger rail service between Miami and Orlando that will run through populated areas of Indian River County, -including Vero Beach, Sebastian, and the communities of Gifford, Roseland, Wabasso and Winter Beach; and WHEREAS, All Aboard Florida has no proposed stops between West Palm Beach and the Orlando International Airport; and WHEREAS, All Aboard Florida has entered into a lease agreement with the Orlando - Orange County Expressway Authority, now known as the Central Florida Expressway Authority, (the "Authority") in which All Aboard Florida has agreed that any additional stops would require, among other things, an increase in rental payment to the Authority and an opinion from the Authority's bond counsel that the additional stops will not jeopardize the Authority's bonds; and WHEREAS, the Authority is controlled by a nine member board consisting of the Mayor of Orange County, the Mayor of Orlando, an Orange County commissioner appointed by the Mayor of Orange County, an Osceola County commissioner appointed by the chair of the Osceola County Commission, a Seminole County commissioner appointed by the chair of the Seminole County Commission, a Lake County commissioner appointed by the chair of the Lake County Commission, and three members appointed by the Governor; and WHEREAS, the Indian River County Board of County Commissioners is extremely concerned that the Authority, run by elected officials from central Florida and unelected individuals appointed by the Governor, will dictate how passenger rail service is proposed to be provided in Indian River County and the Treasure Coast; and WHEREAS, Florida State Senator Thad Altman has requested Florida Attorney General Pam Bondi to issue an opinion as to whether certain language concerning the addition of new stops in the lease agreement between the Authority and All Aboard Florida imposes an illegal special tax on the residents of Brevard County and Indian River County; and F:IArbrneyVJndoKiENERADR”olvriow 6 Ordinance.VtesolutioruUll Aboard Florida Sen Altman Resol.riondor Page 1 of 3 150 RESOLUTION NO. 2014 - WHEREAS, the Indian River County Board of County Commissioners is supportive of the request made by Florida State Senator Thad Altman to Florida Attorney General Pam Bondi; and WHEREAS, the Indian River County Board of County Commissioners is opposed to any efforts by the State of Florida, including any other agencies and entities of the State of Florida, to dictate and impose a passenger rail system on the citizens of Indian River County. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, THAT: Section 1. The above "WHEREAS" clauses are true and correct, and are hereby adopted as findings of the Board. Section 2. The Board of County Commissioners of Indian River County supports Florida State Senator Thad Altman's request for an Attorney General Opinion concerning the provisions of the lease agreement between the Authority and All Aboard Florida concerning the addition of new stops in the lease agreement between the Authority and All Aboard Florida imposes a special tax on the residents of Brevard County and Indian River County. Section 3. The Board of County Commissioners of Indian River County opposes any attempts by the State of Florida and its governmental agencies and entities to dictate and impose a passenger rail system on the citizens of Indian River County. Section 4. A certified copy of this resolution shall be provided to the Governor Rick Scott, Florida Attorney General Pam Bondi, Florida State Senators Thad Altman and Joe Negron, and Florida State Representative Debbie Mayfield. The foregoing resolution was moved for adoption by Commissioner , and seconded by Commissioner , and, upon being put to a vote, the vote was as follows: Chairman Peter D. O'Bryan Vice Chairman Wesley S. Davis Commissioner Joseph E. Flescher Commissioner Bob Solari Commissioner Tim Zorc The Chairman thereupon declared the resolution duly passed and adopted this day of September, 2014. ATTEST: Jeffrey R. Smith, Clerk of Court BOARD OF COUNTY COMMISSIONERS OF and Comptroller INDIAN RIVER COUNTY, FLORIDA By: By: Deputy Clerk Peter D. O'Bryan, Chairman F: oluonry\Lk S. GENFRALIRnolmiona d O,dinonttllRraolvriom.411 Aboa,d Florida Sen Allman Re.olvuon.doc Page 2 of 3 151 RESOLUTION NO. 2014 - BCC approval date: September , 2014 Approved as to form and legal sufficiency: By: Dylan Reingold, County Attorney FMummryi,d (GENE ALIRoolurlo,u & OndinonaalRraolvdonllARAboard Florida Sen Altman Rraohliondoc Page 3 of 3 152 Attorney's Matters - B.C.C. 09.16.14 Office of INDIAN RIVER COUNTY ATTORNEY Dylan Reingold, County Attorney William K. DeBraal, Deputy County Attorney Kate Pingolt Cotner, Assistant County Attorney MEMORANDUM TO: Board of County Commissioners FROM: Dylan Reingold, County Attorne)Q DATE: September 9, 2014 SUBJECT: Affordable Housing Advisory Committee Vacancy On September 13, 2011, the Board of County Commissioners adopted Resolution 2011-072, which assigned to the County Attorney's Office the task of monitoring certain committee member terms, and overseeing the process of appointments and reappointments. This agenda item is to consider the appointment of an applicant to fill the vacant position of "citizen who is actively engaged as a for-profit provider of affordable housing" on the Affordable Housing Advisory Committee, which term expires in January 2015. The vacancy has been advertised on the County's website and on Channel 27 in excess of 30 days, and there was one qualified applicant for this position, whose resume is available for review in the Commission Office: DAVID MYERS, II RECOMMENDATION. The County Attorney recommends that the Board review the applicant's resume, and determine whether to appoint him to fill the unexpired term for the vacant position of "citizen who is actively engaged as a for- profit provider of affordable housing" on the Affordable Housing Advisory Committee. APPROVED FOR SEPTEMBER 16, 2014 B.C.C. MEETING – ATTORNEY'S MATTERS �-�OUNTYATTORNEY F:'Attorney lirdnZENERALIB C CAgenda A4moACon mint Vacancy (AHAC) 1.d 153 Indian River Co. Ap owved Date Admin. etig �j/j� () Co. Atty. i .. J/ / Budget ! V 47,2-4Dept. Oct Risk Mgr. — — 153 Attorney's Matters - B.C.C. 09.16.14 Office of INDIAN RIVER COUNTY ATTORNEY Dylan Reingold, County Attorney William K. DeBraal, Deputy County Attorney Kate Pingolt Cotner, Assistant County Attorney MEMORANDUM TO: Board of County Commissioners FROM: Dylan Reingold, County Attorney 02----- DATE: September 9, 2014 SUBJECT: Affordable Housing Advisory Committee Vacancy On September 13, 2011, the Board of County Commissioners adopted Resolution 2011-072, which assigned to the County Attorney's Office the task of monitoring certain committee member terms, and overseeing the process of appointments and reappointments. This agenda item is to consider the appointment of an applicant to fill the vacant position of "representative of those areas of labor actively engaged in home building in connection with affordable housing" on the Affordable Housing Advisory Committee, which term expires in January 2016. The vacancy has been advertised on the County's website and on Channel 27 in excess of 30 days, and there was one qualified applicant for this position, whose resume is available for review in the Commission Office: JIM McALHANY RECOMMENDATION. The County ,Attorney recommends that the Board review the applicant's resume, and determine whether to appoint him to fill the unexpired term for the "representative of those areas of labor actively engaged in home building in connection with affordable housing" on the Affordable Housing Advisory Committee. APPROVED FOR SEPTEMBER 16, 2014 B.C.C. MEETING – ATTORNEY'S MATTERS COUNTY ATTORNEY F: UttomeyJ indoiGENERADB C ['Agenda Me.o, Can+niuee Vacancy (ANAC).doe: 154 Indian River Co.,�oved Date Admin. 4 9 1/ Co. Atty. i:fiio, 9 `i Budget 2. Dept. 9 . Risk Mgr. — — 154 EMERGENCY ADDITION ITEM 14.A.1 SEPTEMBER 16, 2014 INDIAN RIVER COUNTY BOARD OF COUNTY COMMISSIONERS INTER -OFFICE MEMORANDUM TO: Members of the Board of County Commissioners DATE: September 12, 2014 SUBJECT: Indian River County Endorsement to Designate FSBPA's Private Citizen Award in Mr. Ralph Sexton's honor. FROM: Peter D. O'Bryan, Commissioner District 4 Mr. Ralph Sexton has made a significant contribution to the cause of beach preservation in Florida. His efforts have been recognized throughout the State and by the Florida Shore and Beach Preservation Association (FSBPA). Mr. Sexton was presented FSBPA's Private Citizen Lifetime Achievement Award in 2011. This very prestigious award is only given to a Floridian who has made a significant contribution to the cause of beach preservation in Florida. Mr. Sexton was specifically recognized for his passion and devotion to Indian River County's beach preservation program. It has come to our attention that FSBPA is considering renaming their Private Citizen Award in Mr. Sexton's honor. With the upcoming FSBPA Board of Director meeting scheduled for September 24, 2014, I feel it is appropriate for the County to provide a formal letter to the FSBPA Board of Directors supporting the renaming of the award in honor of Mr. Ralph Sexton. Attachment: E-mail from Ms. Debbie Flack, President of the FSBPA Terri Collins -Lister From: Terri Collins -Lister Sent: Monday, September 15, 2014 9:01 AM To: Peter D. O'Bryan Subject: FW: The Passing of Ralph Sexton Attachments: IRC endorsement for renaming FSBPA Award in Ralph Sexton honor.docx From: James Gray Sent: Thursday, September 11, 2014 12:28 PM To: Debbie Flack Cc: Joe Baird; Chris Mora Subject: RE: The Passing of Ralph Sexton Debbie: Ralph was a true beaches champion. I applaud you and FSBPA in honoring Ralph Sexton's legacy by proposing we rename FSBPA's Private Citizen Award in Ralph's honor. May I also request a brief moment of silence to further honor Ralph during the opening remarks of the upcoming FSBPA conference. On behalf of Indian River County please let me know if there is anything we can do. Regards, James From: Debbie Flack [mailto:floridabeaches@fsbpa.com] Sent: Thursday, September 11, 2014 11:59 AM To: Allen Ten Broek (agt@themarinergroup.com); Bill Smith (bsmith@myindianshores.com); Bob Dean (dean@coastal.ufl.edu); Candida Bronson (Candida.K.Bronson@usace.army.mil); Charlie Hunsicker (charlie.hunsicker@mymanatee.org); Craig Kruempel (Craig.Kruempel@tetratech.com); Debbie Flack (Floridabeaches@aol.com); Don Donaldson (ddonalds@martin.fl.us); Erik Olsen (eolsen@olsen-associates.com); Hanson, Bill (whhanson@gldd.com); James Gray; James Houston (James.R.Houston@usace.army.mil); Jim Trifilio (jtrifilio@co.okaloosa.fl.us); John Crane P.E. (john.f.crane.jr@usace.army.mil); Laird S. Wreford (lwreford@scgov.net); Leanne Welch (lwelch@pbcgov.org); Lisa Armbruster (larmbruster@sustainablebeaches.com); Martin Smithson (msmithson@sitd.us); Richard Bouchard (bouchardr@stlucieco.org); Steve Boutelle (BOUTELSJ@leegov.com); Tamara Pigott (tpigott@leegov.com); Tom Campbell (thomas.campbell@cbi.com); Virginia Barker (virginia.barker@brevardcounty.us); Walther, Michael (mwalther@coastaltechcorp.com) Cc: tripsonmt@aol.com Subject: The Passing of Ralph Sexton Many of you may not be familiar with Mr. Sexton, although Ralph received a rare Private Citizen Lifetime Achievement Award from FSBPA in 2011 at the Eden Roc. From my personal history with this charming man (1980), and records dating back to early 60's, Ralph was promoting the preservation of Florida's beaches, especially the repair of Vero Beach's critically -eroding shoreline. His cause was far more than protecting his landmark restaurant, the Ocean Grill; it was a larger and more generous commitment to Indian River County's beaches, and his early and vocal appreciation of the importance of Florida's beaches to our economy. His support of FSBPA covers so many years. His conference sponsorships year -in and year -out are just his most recent contributions, most always behind the scenes, asking for nothing in return. He help was invaluable in growing our advocacy program, BeachWatch, in area communities. FSBPA 1 has lost one of (if not its most) tenured members. There is great pleasure at this time knowing Ralph knew how much he was appreciated by this association! hope you agree that we should consider at an appropriate time designating our Private Citizen Award in Ralph's honor, "emphasizing its relevance and the importance a single individual may have on specific beach project or coastal community. Elevates this award and documents what we are seeking in a nominee. Debbie Flack, President Florida Shore and Beach Preservation Association 850.906.9227 (Office) 850.510.5409 (Gell) E-mail: Floridabeaches fsbpa.com (new) 2 BCC AGENDA September 16, 2014 ITEM 14.D (1) INDIAN RIVER COUNTY BOARD OF COUNTY COMMISSIONERS INTER -OFFICE MEMORANDUM TO: Members of the Board of County Commissioners DATE: September 10, 2014 SUBJECT: Reorganization of IRL-NEP FROM: Commissioner Bob Solari As mentioned at a prior meeting the Indian River Lagoon -National Estuary Program is being reorganized. I am on a smaller committee that has been charged with working on the reorganization. I would like to discuss the process to date and get some guidance from the board. Thank you. 155 Peter D. O'Bryan Chairman District 4 Wesley S. Davis Vice Chairman District 1 BOARD OF COUNTY COMMISSIONERS September 8, 2014 Maurice Sterling, Interim Director Indian River Lagoon National Estuary Program St. Johns River Water Management District 525 Community College Parkway, SE Palm Bay, FL 32909 Dear Maurice, Joseph E. Flescher District 2 Tim Zorc District 3 Bob Solari District 5 After reviewing the information in your September 3, 2014 email to the members of the group tasked with reorganizing the IRL-NEP and spending a lot of time this past weekend thinking about how the reorganization process has developed over the past three months, it is clear to me we are in no way prepared at this time to go forward with an inter -local agreement. We have not done even a small portion of the work necessary to believe there is a reasonable probability that a new organization has a better chance of success than the existing organization. Most of my concerns are centered on three categories: (1) lack of financial information; (2) lack of a discussion about goals and objectives including a discussion about why the current form of the organization was not successful; and, (3) a lack of any conversation about the Comprehensive Conservation Management Plan for Indian River Lagoon (CCMP). 1. Financial Information: I requested financial Information when this matter was first discussed at the June 25, 2014 meeting of the IRL-NEP Advisory Board Workshop. I requested financial information again by email on July 7, when I spelled out the information requested, July 14 and July 22. I again asked for it at the August 18, reorganization meeting. I requested it again by email on August 18 and was sent 32 pages of Journal entries. 1801 27th Street, Building A Vero Beach, FL 32960 (772) 226-1490 156 Maurice Sterling, Interim Director September 8, 2014 Page Two On September 2 I sent another email outlining what I was looking for: "1. Staff positions with salary and benefits similar to the TBEP sheet you sent (see attached); 2. Basic financials with balance sheet, profit and loss, cash flow statement and cash flow reconciliation; 3. One sheet source of funds; 4. Given that the SJRMD is supplying a number of things of value, which the IRL-NEP received the benefit of but did not pay for, that will probably be needed by a newly reformed IRL-NEP, a listing of these items with an estimate of their value." It was not until your email of September 3 that you said this information was not available. It would have been more helpful if you had simply said this in reply to my July 7 email. If you had, by now we could have compiled the basic financial information that is needed to move forward. I will note that I never requested, as you write in your September 3 email, that I may have wished "to see an exact comparison to the Tampa Bay financials," I simply wanted the basic financial information that I expected would be readily available given the size and scope of the IRL-NEP. 2. Goals and Objectives: In my July 14 email I wrote: "I have Tampa Bay budget and finance information but do not recall receiving the same for the IRL-NEP. We have had no discussion as to why the present set up does not work the way people want it to. What has not been accomplished that people hoped would be accomplished? What could be accomplished with a new structure that could not be accomplished with the present structure? What are the strengths and weaknesses of the present structure that need to be addressed as we go forward with a new structure? By contrast, what is it about the structure of the Tampa Bay Estuary Program that suggests that it is the proper model for us on the East Coast? Evidently someone began this process believing change was necessary. It might be useful for this person to collect his or her thoughts on 3 or 4 pages to help give us a starting point. (Tomorrow I have the proposed IRL-NEP re -organization on the agenda just to give my fellow commissioners a heads up. I am hoping no one asks: "Why do you need to re -organize?" I could not properly answer the question.) 157 Maurice Sterling, Interim Director September 8, 2014 Page Three One place to start would be with the Mission Statement and goals and objectives of the present IRL-NEP. Is this the proper Mission Statement going forward? If not, what ought to be changed? How does this Mission Statement compare with the Mission Statement of the Tampa Bay E. P.? What is good and effective about the present Mission Statement? Have we even tried to measure our goals and assess our success and failures? What, in concrete terms is our mission for the future? What are our goals? It strikes me as putting the cart before the horse to discuss an inter -local agreement before we have discussed our goals and objectives and have at least an outline of a proposed budget. I would imagine that other members of our committee have similar questions. I think that a first step might to have our sub -committee meet in a way that fully meets Sunshine requirements to discuss these and other questions and concerns and then develop a path forward. I see no benefit to change simply to change without carefully considering our purpose and goals and objectives for the change." We have still not addressed these questions. I still do not see how we can expect that we will get a more positive result going forward if we do not address these questions and get a clear view of what will need to be done differently in order to get a different result. The two things I remember you saying are that the SJRWMD does not really want to oversee the IRL-NEP any longer and that the new organization may be more successful raising more money for the Lagoon. These may be the reasons but they are insufficient in my view. I believe that we need to have a much clearer, much better defined purpose for the new organization if we are to have any reason to believe that the new organization will be more successful that the old. 3. CCMP: It is clear from the draft Inter -local agreement that the CCMP is not only an important document but very possibly the foundation for any possible expectation of success with the new organization. Yet, we have never discussed it. In fact, you wrote in an August 20 email that the CCMP was "a bit long in the tooth". The inter -local agreement states: "The Parties agree the goals and priorities...for the Indian River Lagoon described in the CCMP and amplified in Exhibit A are approved and adopted". Why would we make the goals and priorities of the CCMP, which is "a bit long in the tooth" and has not led to success in the past, the basis of the new organization? This is irrational and setting the new organization up for failure. 158 Maurice Sterling, Interim Director September 8, 2014 Page Four The CCMP needs to be revised if the new organization is to have any chance of success. The draft inter -local agreement recognizes this at least implicitly in that it calls for a revised CCMP in about two years. Given the revised CCMP is not expected for about two years, we have time to go through the necessary steps and take the time to reorganize the IRL-NEP in a rational fashion and in a way that will give it a much higher probability of actually improving the health of the Lagoon. There is nothing about the way the reorganization process of the IRL-NEP has proceeded to date that gives me a reasonable expectation moving forward with any inter -local agreement at this time would be a positive step in returning the Lagoon to better health. If we are to be responsible to both the Lagoon and to the taxpayers who will be bearing the burden of paying for the work we do to return the Lagoon to better health, I believe we need to start from the beginning and work through a robust, well thought out rational process. I look forward to working with you on this process. I would suggest we begin with the financial information. I would invite you to meet next Monday afternoon, September 15, 2014 with Jason Brown, our finance Director and myself to begin to put together the useful financial information to help us explain the past and to begin to put together a budget for the future. After we do that, it might be helpful to chat a bit about what is necessary to put together the robust and rational process necessary to help build an organization with more than a reasonable chance of success. I look forward to working with you on this very important matter. Sincerely, Bob Solari District 5 BS:mlp 159 Peter D. O'Bryan Chairman District 4 Wesley S. Davis Vice Chairman District 1 6 '6 (P BOARD OF COUNTY COMMISSIONERS 1,4( September 12, 2014 Maurice Sterling, Interim Director Indian River Lagoon National Estuary Prograrn St. Johns River Water Management District 525 Community College Parkway, SE Palm Bay, FL 32909 Re: Public Information Request Dear Maurice. Joseph E. Flescher District 2 Tim Zorc District 3 Bob Solari District 5 In order to help me get a better understanding of the process we are going through reorganizing the Indian River Lagoon National Estuary Program (IRL-NEP). I am making a public information request for the following information. 1 A copy of the meeting minutes of the IRL—NEP reorganization meeting on August 18, 2014. 2. A copy of any meeting minutes of the Saint John's River Water Management District (SJRWMD) Governing Board pertaining to the reorganization of the IRL— NEP, 3. A copy of any meeting minutes of the Saint John's River Water Management District (SJRWMD) Governing Board pertaining to replacing Troy Rice as the Director of the IRL— NEP. 4. A copy of any communication given by anyone a part of the SJRWMD pertaining to replacing Troy Rice as the Director of the IRL-NEP. 1801 27th Street. Building A Vero Beach. FL 32960 (772) 226-1490 59.1 Maurice Sterling. Interim Director September 12, 2014 Page Two 5. A copy of any meeting minutes of the Saint John's River Water Management District (SJRWMD) Governing Board pertaining to the Governing Board not contributing financially to the newly reorganized 1RL—NEP organization if the SJRWMD was not represented on the Steering Committee 6. A copy of any and all correspondence between the Florida Department of Environmental Protection and anyone at the SJRWMD pertaining to the Florida Department of Environmental Protection not contributing financially to the newly reorganized IRL—NEP organization if the Florida Department of Environmental Protection was not represented on the Steering Committee. 7. A copy of any and all correspondence between Henry Dean (the Henry Dean who attended the August 18, 2014 IRL—NEP reorganization meeting) and anyone at the SJRWMD pertaining to the reorganization of the IRL—NEP, transmitted in any fashion from January 1, 2014 through September 12, 2014. 1 would appreciate getting the requested information at your earliest opportunity. Thank you very much for your help with this matter. Yours, Bob Solari District 5 BS:mlp /5 9, t.� INDIAN RIVER COUNTY SOLID WASTE DISPOSAL DISTRICT BOARD MEMORANDUM (r-5�•, r Date: September 9, 2014 To: Joseph A. Baird, County Administrator From: Vincent Burke, P.E., Director of Utility Services Prepared By: Himanshu H. Mehta, P.E., Managing Director, Solid Waste Disposal District Subject: Request for a time certain for the presentation of the 2014 Solid Waste Master Plan Update DESCRIPTIONS AND CONDITIONS: On December 3, 2013, the Solid Waste Disposal District (SWDD) Board approved Work Order No. 1 with Neel -Schaffer, Inc. (NSI) in the amount of $148,202 to provide engineering services related to the 2014 Solid Waste Master Plan update to the previous master plan adopted in 2007 for Tong -term management of countywide solid waste. RECOMMENDATION: Staff is requesting the Board to schedule a time certain on Tuesday, September 23, 2014, at 1:30 PM for the presentation and adoption of the 2014 Solid Waste Master Plan. APPROVED FOR AGENDA: By: v,"7 e h A. Baird, County Administrator .?Gi// Date Indian River Co. Ap. roved Date Administration A�q�//� Legal Ij . 1 J J)/1‘14Budget / dr is/' SWDD i �� l1(U1y SWDD -Finance SWDD Agenda - Request for a Special CaII Meeting for the 2014 Master Plan Update Page 1 of 1 160