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Home My WebLink About09/23/2014SWDD BOARD OF COMMISSIONERS INDIAN RIVER COUNTY, FLORIDA SER� SOLID WASTE DISPOSAL DISTRICT Q MEETING MINUTES 4 _ "C TUESDAY, SEPTEMBER 23, 2014 f ti+i' County Commission Chamber Indian River County Administration Complex L( j�lt� 180127 1h Street, Building A Vero Beach, Florida,32960-3388 www.ircgov.com COMMISSIONERS DISTRICT Peter D. O'Bryan,Chairman District 4 Present Joseph A.Baird,County Administrator Present Wesley S.Davis,Vice Chairman District 1 Present Dylan Reingold, County Attorney Present Joseph E.Flescher District 2 Present Jeffrey R. Smith,Clerk of the Circuit Present Bob Solari District 5 Present Court and Comptroller Tim Zorc District 3 Present Leona Adair Allen,Deputy Clerk Present 15. CALL TO ORDER 1:30 P.M. PAGES B. Solid Waste Disposal District 151-176 1:30 1. Scheduled for Time Certain of 1:30 p.m. p.m. Request to Adopt the 2014 Solid Waste Master Plan (memorandum dated September 15, 2014) Chairman O'Bryan convened the Solid Waste Disposal District (SWDD) meeting, with all members present except Commissioner Flescher, who joined the meeting at 1:43 p.m. 1:35 Director of Utility Services Vincent Burke introduced Robin Mitchell of Kessler p.m. Consulting, Inc., and Stan Keely with Neel-Schaffer, Inc., who prepared the Solid Waste Management Plan Executive Summary. Also present was Managing Director Himanshu Mehta, Solid Waste Disposal District, and Director Jason Brown,Management and Budget. Director Burke presented the 2014 Solid Waste Management Plan (SWMP) Update and Five-Year Capital Improvement Plan (CIP) for Board direction and adoption. He described a roadmap to where the County is today, where it wants to be in the year 2020, and some of the obstacles that will be encountered along the way. He said the Master Plan needs to be updated due to significant changes Solid Waste Disposal District September 23,2014 Pagel since its adoption in 2007. The scope of work for the 2014 Master Plan includes evaluating the useful life of the existing landfill; incorporating new requirements or goals imposed on the system due to legislative requirements and the Indian River County Comprehensive Plan; and performing a financial evaluation of the system to include both a short-term and long-term CIP. The 2014 Master Plan also recommends a phased-in approach to achieve higher recycling rates, extend the life of the landfill, and provide higher level of services while keeping cost increases to a minimum. He provided a cost comparison of dual stream and single stream processing, and noted that if the current recycling increases from 37% to 50%, it would save approximately $11.5 million and extend the landfill life to 2068, and if it increases to 75% by 2020, the County would save about $19.9 million and extend the landfill life to 2101. 1:50 Robin Mitchell described the Florida Waste Composition Study results, recycling p.m. strategies to reach the 75% legislative recycling goal by December 2020, and the three-phased recycling approaches. Discussions ensued throughout the briefing regarding the County's 75% goal for recycling; the 19% of waste that will not be recycled; single stream recycling(the 1-1-1 Program); different aspects of waste hauling; and recycling comparisons among other counties. 2:21 Director Burke reviewed staffs recommended actions, target dates, and p•m• percentage increases in recycling (pages 155 and 156 of the Agenda Packet); and asked the Board to provide direction. Director Burke provided an update on the fiscal year 2015-2020 Master Plan Capital Improvements Plan (CIP) Budget. He revealed that no money had been earmarked for the three older Customer Convenience Centers (CCC's) —Winter Beach, Gifford, or Roseland; however, some dollars have been set aside for processing technologies. He said that key decisions need to be made, and one step would be to craft a finely tuned Request for Application (RFA) that will allow Indian River County the flexibility to work with current partners and municipalities, so the goal can be reached in 2020. The Commissioners discussed and debated the challenges in bringing all the municipalities onboard with the mandated 75% recycling target; mandatory pick up; single stream recycling; sorting capabilities and options; prolonging the life of the landfill; closing one or more Customer Convenience Centers; and a new recycling facility in Alabama. Director Burke did not believe the County would reach the goal with single stream recycling alone. He felt it would take a combination of education, commercial, multi-family, single stream, mandatory pick-up, and perhaps a type of processing that would capture organics. Solid Waste Disposal District September 23,2014 Page 2 2:52 Staff showed a brief video of the Emerald Coast Utilities Authority (ECUA) p.m. Alabama Processing Facility, whereby raw residential garbage is hauled to the facility, processed and sorted at about 30 tons per hour, then sold as a commodity. 3:10 Jason Nunemaker, City Manager of Fellsmere, voiced his support for p.m. mandatory pick-up, and urged the Board to reach out to other cities and districts to elicit more cooperation. 3:23 ON MOTION by Vice Chairman Davis, SECONDED by Commissioner Flescher, p.m. the Board unanimously authorized staff to: (1) work with the municipalities to update and execute Interlocal Agreements (ILAs). Include periodic updates to the waste composition study to ensure that all communities are actively involved in the recycling efforts; (2) include carted single stream recycling in Request for Application/Request for Proposal (RFA/RFP) collection franchise agreements and direct staff to notify our existing dual stream recycling processor of our intent to go to single stream; (3) include once a week garbage in RFA/RFP Collection Franchise Agreements; (4) include universal waste collection within the Urban Service Area of Unincorporated Indian River County in RFA/RFP Collection Franchise Agreements; (5) authorize staff to conduct a Request for Information/Request for Proposal (RFI/RFP) process to explore construction and demolition (C&D), organics and mixed-waste processing if technically and financially viable; and (6) implement a strategic, comprehensive public outreach campaign to single-family, multifamily, public and commercial sectors of our community. 3:24 MOTION WAS MADE by Commissioner Solari, SECONDED by Chairman p.m. O'Bryan, to authorize staff to: (1) lower residential collection costs and help reduce operating costs by closing the Winter Beach Customer Convenience Center, and based on future information and studies, consider closing the Roseland Customer Convenience Center and Gifford Customer Convenience Center; and (2) direct staff to reduce operating costs with Republic Services, Inc., based on closing the Winter Beach Convenience Center. The Commissioners discussed the cost of operating the Customer Convenience Centers, and the value of the landfill. The Chairman CALLED THE QUESTION, by a 3-2 vote, (Commissioners Davis and Flescher opposed),the Motion carried. 3:28 Director Burke confirmed that staff was authorized to contact Republic Services p.m. to renegotiate reduced costs. 3:29 ON MOTION by Commissioner Solari, SECONDED by Vice Chairman Davis, p.m. the Board unanimously authorized staff to: (1) consider and implement a Universal Commercial Recycling program; and (2) implement construction and demolition, and organics recycling if technically and financially viable. Solid Waste Disposal District September 23,2014 Page 3 3:30 ON MOTION by Commissioner Solari, SECONDED by Commissioner Zorc, the p.m. Board unanimously authorized staff to implement mixed-waste processing, only if all other recycling options have been exhausted, and if the Processing Center is technically feasible and financially viable; and make the target date December 2019. 3:32 MOTION WAS MADE by Commissioner Flescher, SECONDED by p.m. Commissioner Zorc, to: (1) adopt the 2014 Solid Waste Master Plan (with above changes) which includes the proposed fiscal year 2015-2020 Master Plan Capital Improvement Plan Budget; (2) align the Indian River County Comprehensive Plan Solid Waste Sub-Element Objective 4 from a goal of 30% recycling by the year 2020 to match the 75% recycling goal set by the year 2020 by the Florida Legislature; and (3) authorize the Office of Management and Budget to prepare an amendment to the SWDD fiscal year 2014-2015 Budget for adoption by the Board at a future meeting. A brief discussion ensued regarding the Legislative goal of 75%. The Chairman CALLED THE QUESTION and the Motion carried unanimously. ADJOURNMENT There being no further business,the Chairman declared the meeting adjourned at 3:34 p.m. yGpti1MISSj'^•. ATTEST: Jeffrey R. Smith, CPA, CGFO, CG Peter D. O'Bryan, Chairman o;••. � Clerk of Circuit Court and Compt er �``�•R��ER COUN ` •......... By: Approved: OCT 2 1 2014 eputy Clerk Solid Waste Disposal District September 23,2014 Page 4