Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
6/26/1990
BOARD OF COUNTY COMMISSIONERS INDIAN RIVER COUNTY, FLORIDA A G E N D A REGULAR MEETING JUNE 26, 1990 9:00 A.M. - COUNTY COMMISSION CHAMBER COUNTY ADMINISTRATION BUILDING 1840 25th STREET VERO BEACH, FLORIDA COUNTY COMMISSIONERS Carolyn K. Eggert, Chairman James E. Chandler, County Administrator Richard N. Bird, Vice Chairman Margaret C. Bowman Charles P. Vitunac, County Attorney Don C. Scurlock, Jr. Gary C. Wheeler Jeffrey K. Barton, Clerk to the Board 9:00 AM 1. CALL TO ORDER 2. INVOCATION - none 3. PLEDGE OF ALLEGIANCE - James E. Chandler County Administrator 4. ADDITIONS TO THE AGENDA/EMERGENCY ITEMS Item 5. Presentation of Grant Funds from F.I.N.D. 6K. Appointment to Ad Hoc Fire Committee 10E(3) Adv. date for Pub.Hearingon Ord. for dissolution of Fire Districts Repoatignnsstatus of COMP PLAN negoti- 5. APPROVAL OF MINUTES none 6. CONSENT AGENDA A. Semi -Annual Bond Review (Memorandum dated 6/19/90) B. IRC Bid.90-89, Fertilizer for Golf Course (Memorandum dated 6/15/90) C. Surplus — Obsolete International Automotive Parts (Memorandum dated 6/14/90) D. Release of Partial Retention - Engineer,ing Services for Indian. River Boulevard Phase IV, Glace and Radcliffe, Inc. (Memorandum dated 6/18/90) E. Accept Resignation of Buddy Tipton from County Correctional Planning Committee (Letter dated 6/15/90) F. Accept Resignation of Joseph Brooks Sr. from Transportation Planning Committee, and Appointment of Lewis E..Green to Replace Him (Letter dated 6/19/90) JUS '416 19904 c..J'e.% JUN 261990 6. CONSENT AGENDA - CONTINUED G. Professional Services Supplemental Authorization, IRC Main Library (Memorandum dated 6/18/90) H. IRC Public Health Unit Project Additional Architect and Engineering Services (Memorandum dated 6/19/90) I. IRC Public Health Unit, C.O. #1 (Memorandum dated 6/18/90)•, J. Release of County Utility Liens (Memorandum dated 6/20/90) 7. CLERK TO THE BOARD none 9:05 AM 8. A. PUBLIC DISCUSSION ITEMS � 1 Win ' s Appe WI -r14 ORA %!} !V erin B. PUBLIC HEARINGS 9. none COUNTY ADMINISTRATOR'S MATTERS none 10. DEPARTMENTAL MATTERS A. COMMUNITY DEVELOPMENT none B. EMERGENCY MANAGEMENT none C. GENERAL SERVICES none D. LEISURE SERVICES none E. OFFICE OF MANAGEMENT AND BUDGET 1) Presentation of 1990/91 Budget Information (Memorandum dated 6/19/90) 2) Budget Workshops and'Hearing Dates; Solid Waste Hearing (Memorandum dated 6/20/90) F. PERSONNEL none BOOK Fnui 43 10. DEPARTMENTAL MATTERS - CONTINUED G. PUBLIC WORKS 1) 14th Street Canal Dredging Funding (Memorandum dated 6/8/90) 2) Indian River Boulevard, Phase III Eminent Domain Purchase of 54± Acres, Parcel 103 & 2.066± Acres, Parcel 109 (Memorandum dated 6/19/90) H. UTILITIES 1) Water Distribution System Expansion Phase II, Summerplace Subdivision (West) (Memorandum dated 6/13/90) 2) Work Authorization (WW -4) with Masteller & Moler Associates for Engineering Services Relative to Change Order Work for North County Sewer Project (Memorandum dated 6/15/90) 11. COUNTY ATTORNEY Lease - Firearms Range (Memorandum dated 6/14/90) 12. COMMISSIONERS ITEMS A. CHAIRMAN CAROLYN K. EGGERT B. VICE CHAIRMAN RICHARD N. BIRD C. COMMISSIONER MARGARET C. BOWMAN D. COMMISSIONER DON C. SCURLOCK, JR. E. COMMISSIONER GARY C. WHEELER Report on 6/6/90 and 6/13/90 Tourist Development Council Meetings 13. SPECIAL DISTRICTS A. NORTH COUNTY FIRE DISTRICT 1) Approval of Minutes of 5/22/90 Meeting 2) Approval to Surplus a North County Fire District Fire Apparatus (Memorandum dated 6/19/90) BOOK UUN 2 61990 BOOK 80 PA113L 461 13. SPECIAL DISTRICTS - CONTINUED B. SOUTH COUNTY FIRE DISTRICT 1) Approval of Minutes of 6/5/90 Meeting 2) Approval of Minutes. of 6/19/90 Meeting 3) Approval of Funding to Prime, Seal & Sand Parking Lot at Fire Station #1 (Memorandum dated 6/20/•90) C. SOLID WASTE DISPOSAL DISTRICT 1) Approval of Minutes of 6/5/90 Meeting 2) Caterpillar D-4 Bulldozer (Memorandum dated 6/18/90) 3) IRC Bid 90-87, Roll -off Containers (Memorandum dated 6/20/90) ANYONE WHO MAY WISH TO APPEAL ANY DECISION WHICH MAY BE MADE AT THIS MEETING WILL NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL WILL BE BASED. Tuesday, June 26, 1990 The Board of County Commissioners of Indian River County, Florida, met in Regular Session at the County Commission Chambers, 1840 25th Street, Vero Beach, Florida, on Tuesday, June 26, 1990, at 9:00 o'clock A.M. Present were Carolyn K. Eggert, Chairman; Margaret C. Bowman; Don C. Scurlock, Jr.; and Gary C. Wheeler. Absent was Richard N. Bird, Vice Chairman, who was out of town on vacation. Also present were James E. Chandler, County Administrator; Charles P. Vitunac, Attorney to the Board of County Commissioners; Joseph Baird, OMB Director; and Virginia Hargreaves, Deputy Clerk. The Chairman called the meeting to order, and Administrator Chandler led the Pledge of Allegiance to the Flag. ADDITIONS TO THE AGENDA/EMERGENCY ITEMS Since there were no Minutes to be approved on today's agenda, Chairman Eggert asked the Board's permission to add a presentation by George Bunnell of grant funds from F.I.N.D. as Item 5. The Chairman also asked that an item be added to the Consent Agenda as 6K re an appointment to the Ad Hoc Fire Committee and that an item be added as 10E(3) in regard to advertising a date -for a public hearing on an ordinance for dissolution of the fire districts. Chairman Eggert further advised that we have an attorney present today with a timing problem, and she, therefore, requested that we move Item 11 regarding a lease of property for the Firearms Range up to Item 7 right after the Consent Agenda. J UN 2 6 1990 lim a 6 1990 BOOK 80 F'AGc ON MOTION by Commissioner Wheeler, SECONDED by Com- missioner Bowman, Commissioner Bird being absent, the Board unanimously (4-0) approved the addition and transferral of items on today's agenda as described above. Chairman Eggert later in the meeting added a brief report on the status of our Comprehensive Plan negotiations with the DCA. PRESENTATION OF F.I.N.D. GRANT FUNDS George Bunnell came before the Board speaking as a Commissioner of F.I.N.D. (Florida Inland Navigation District). He congratulated the Board for a particularly fine job in upgrading the County park along the Wabasso Causeway on CR510, and noted that was a joint funding effort between F.I.N.D. and the County. They have inspected the job, and he is pleased to present the County with a final payment this morning in the amount of $22,427.50. Mr. Bunnell noted that this represents participation of approximately a half million dollars in the F.I.N.D. matching grant program over the last several years. The District is particularly pleased to be part of this and wishes to congratulate the Commission on the fine quality of the Intra - Coastal Waterway in the area for which they are responsible. CONSENT AGENDA Commissioner Wheeler asked that Items H and I be removed from the Consent Agenda for discussion. A. Semi -Annual Bond Review The Board reviewed the following memo from Risk Manager Beth Jordan, which was presented for information purposes: 2 TO:James E. Chandler, County Administrator THRU:_. Jack Price, Personnel Director FROM: Beth Jordan, Risk Manager*4dy„- DATE: 19 June 1990 SUBJECT: Semi -Annual Bond Review Please consider this item for inclusion on the June 26, 1990, Board of County Commissioners meeting consent agenda. BACKGROUND Chapter 137.05, Florida Statutes, requires the Board of County Commissioners at a 'regular meeting in January and June of each year examine carefully as to the sufficiency of bonds of the County officers of their respective counties...." The Board last reviewed the bonds on January 23, 1990. ANALYSIS We -have' obtained copies of the bond for each Commissioner and Constitutional Officer and, upon review, find them to be sufficient in keeping with the statute. RECOMMENDATION Following review, no further action is required of the Board. J es E. Chandler fiS-� Date ounty Administrator B. Bid #90-89 - Fertilizer for Golf Course The Board reviewed memo from CPO Manager Mascola: DATE: June 15, 1990 TO: HONORABLE BOARD OF COUNTY COMMISSIONERS THRU: James E Chandler, County Administrator H.T.'"Sonny" Dean, Director Department of General Services FROM: Dominick L. Mascola, CPO Manager Division of Purchasing SCW: IRC BID #90-89 Fertilizer for Golf Course y BACKGROW: On request frau the Golf Course. Department the bid for Fertilizer for the Golf Course was properly advertised- and Five (5) Invitations to Bid were sent out. On June 13, 1990 bids were received. Four (4) vendors m mitted proposals for the canmdity. 3 BOOK Su F'� �E 1 JUN 26 1990 JUN 2 6 1990 BOOK 80 fr11-E 465 ANALYSIS: Staff has reviewed the submittals to ascertain adherence to all specifi- cations. pecifications. Harrell's Inc was the low bidder that met all requirements. FUNDING: Monies for this project will crane from Budget Golf Course Fertilizer, which has a budget of $26,951.00. PECOMMENDATIONS: Staff recommends the Award of a Fixed Contract for $4,722.40 to the low bidder, Harrell's Inc. for the subject project. ON MOTION by Commissioner Scurlock, SECONDED by Com- missioner Wheeler, Commissioner Bird being absent, the Board unanimously (4-0) awarded Bid #90-89 to the low bidder, Harre•II's Inc., for Golf Course Fertilizer as per the following Bid Tabulation and approved award of a Fixed Contract to Harrell's Inc. in the amount of $4,722.40: 4 BOARD OF COUNTY COMMISSIO Date= 6/14/90 184025th Street. Vero Beach. Florida 32960 PURCHASING DEPT. BID TABULATION v r.:A....: caoni ee�aoao `: O .:.,:. Tw.a.: x�=o.' Submitted By Dombddc L Mascola Z a ^P PURCHASING MANAGER • 9:., `� � Bid Na 90-89 Date Of 0 enin96/13/90 * Recommended Award FLORI�t' Bid Title Bulk Fertilizer for Golf Cmmm Harrell's. Inc 4 7,12.40 40 tech $`.4,966.40 P.O. Boa 807 802 Live Oast Lie iahaland, Fl 338M Oviedo, F1 32765 2. reeler Fertilizer $4,825.60 P.O. Baa 7894. Ho*mrd 'Fei•t Uizer Co IaC $5,178.08 Oviedo F1 32765 P.O. Boa 593800 Orlmdo, Fi 32859-3800 4 � ® s C. Surplus - Obsolete International Automotive Parts The Board reviewed memo from CPO Manager Mascola and attached memo and list from Don Turner of Fleet Management: DATE: JUNE 14, 1990 TO: BOARD OF COUNTY CMKISSIONERS THRU: James E. Chandler, County A& ni trator H.T. "Sonny" Dean, Director Department of General S ice "F'1mM: Dominick L. Mascola CPO Manager 1',:�•- .Division of Purchasing g 1. BACKGROUND: On request from the Fleet Management Department, to Surplus Obsolete Automotive International Parts for 50% of Inventory cost ($683.71) ..Eton Linder Industrial Machinery Company. 'aJ 2.' ANALYSIS: .?,,Staff recommends the authority be granted by the Board of . ;County Commissioners to declare surplus and authorize a sale the attached Obsolete International Autaotive Parts. :r • 3. REC ON�IDATIONS: These Automotive parts are no longer of value to Fleet Management, Staff recommends the Surplus International Automotive Parts be sold to Linder Industrial for their offer of $341.85. 3. FUNDING: The monies received frau this sale will be returned to Fleet Management by Budget. TO: Dominick Mascola, Manager DATE: June 12, 1990 FILE: Purchasing Division SUBJECT: Disposal of Surplus Parts FROM: Don Turner, Manager REFERENCES: "4F1 eet Management Attached s - � a list of obsolete International al parts that we would like to surplus. The list is an offer from Linder Industrial Machinery Company for 50% of inventory cost. Linder will issue credit for $346.78. This credit will be used for purchase of more current International parts as they are needed. 5 BOOK E" JUN 2 61990 , . JUN 2 6 1990 This fax eonaiata o,F / ,I pages. TO:.. 44ce ../�lt tit"i Please advise if all pages are not fROJIIj ,'L ' received at fax 0 at .,Linder I Trial ,Machinery . q.07 -Q.22-23¢2 1400 South Orange blossom Trail Orlandoi FL 32805 (407) 849-6560 BOOKpp r /��]j61 Ir1�80L . Type of order: > Lr e Dealer # or Code: -Order Number:-- ( Z2L-42 43 / Total lines ordered: Model: 2w �r1�S PLEASE ADVISE OF ANY Serial Number: BACKORDERED PARTS! I I I I I I'. ' Ship to:,7Avv,( AS gye- Ship Via: Lf tS �LTIa✓ i;.n ip•a;_4 Additional Comments: • 1(z �%> L%L .� ` c� Part 9 Qfy Description 'Z L1 e r..aQ oss 2.Z1 /!nn Zvi f.'l. D 3. %J D' a X102 c•/ I t a. C % / 3a '77 ter 0 i :��"'� 6• �� a r; ol�sc.l � - „i�/ r n ass _5" 7• �� //� 3 177 �7`4R1 977 �Qm� �• J lb•$� 9 V L n G� J6. 77 2 / S3 X1"2 4 C a_ �� .... ..i� K, -7L 14.�Jra.�3 —L .17 G V 33 16. 9.7'��Alcl.!. a 1•4MP.......... ON MOTION by Commissioner Scurlock, SECONDED by Com- missioner Wheeler, Commissioner Bird being absent, the Board unanimously (4-0) declared the parts set out on the above list surplus and authorized their sale to Linder Industrial Machine Co. as recommended by staff. 6 D. Release of Partial Retention - Engineering Services I.R.Blvd. - (Glace & RaacTTTTe F —_� The Board reviewed memo from Capital Projects Manager Terry Thompson: TO: James E. Chandler, DATE: June 18, 1990 County Administrator THROUGH: James W. Davis, P. E . , Public Works Director FROM: Terry B. Thompson, P.E.;-� Capital Projects Manager SUBJECT: CONSENT AGENDA Release of Partial Retention Engineering i Services for Indian. River Boulevard Phase IV - Glace & Radcliffe, Inc. DESCRIPTION AND CONDITIONS The engineering design of Indian River Boulevard Phase IV is essentially complete. Since the original design contract with Glace and Radcliffe, Inc authorized a fee of $285,825, 10% retainage in the amount of $28,582.50 was being held back for payment. On Feb. 6, 1990, the Board released a portion of this retainage in the amount of $13,582.50 and the County continued to retain $15,000. .:Glace and Radcliffe, Inc is requesting that the County release $10,000 of the $15,000 that is currently being retained. Final payment has been delayed until the County receives the St. Johns River Water Management District (SJRWMD) permit and until all right-of-way has been ac- quired. ALTERNATIVES AND ANALYSIS Glace & Radcliffe, Inc has been very responsive in making minor revisions to the drawings for right-of-way acquisition and in providing additional information to the SJRWMD. Staff is of the opinion that a retainage in the amount of $5,000 is sufficient to assure that Glace & Radcliffe will continue to make minor. revisions to the drawings. The SJRWMD has indicated that the permit is complete and will be released in the near future. RECOI4MMNDATIONS AND FUNDING It is recommended that partial release of retainage in the amount -of $10,000 be made at this time to Glace and Radcliffe, Inc. Funding to be from Fund 309 -Indian River Boulevard North - ON -MOTION by Commissioner Scurlock, SECONDED by Com- missioner Wheeler, Commissioner Bird being absent, the Board unanimously (4-0) approved partial release of retainage in the amount of $10,000 to Glace & Radcliffe, Inc., as recommended by staff. 7 Boo.. b JUN 2 199®�i,c r JUN 26 1990-- E. Resignation from County Correctional Planning Committee ON MOTION by Commissioner Scurlock, SECONDED by Com- missioner Wheeler, Commissioner Bird being absent, the Board unanimously (4-0) accepted the resignation of Pastor..Buddy Tipton from the County Correctional Planning Committee with regret. F. Resignation from and Appt. to Transportation Planning Committee. The Board reviewed letter from Mayor Brooks of Fellsmere: Titu of Neffenurr INDIAN RIVER COUNTY POST OFFICE BOX 38 FELISMERE, FLORIDA - 32948 Indian River County Administrative Offices June 19, 1990 Transportation Planning Committee Attn: Mrs. Alice White 1840 - 25th Street Vero Beach, Florida 32960 Dear Mrs. White: I am submitting the name of Mr. Lewis E. Green, II as my successor on the Transportation Planning Committee. Mr. Green is a member of the Fellsmere City Council and is willing to serve on the committee. I would appreciate the committee appointing Mr. Green as a member and allowing our city representation. Agendas and pertinent information can be mailed to Mr. Green at 12196 County Road 512, Fellsmere, Florida, 32948 and contact.by phone is 571-0003. Should you have any questions or require any additional information 'or assistance please do not hesitate to contact me. Since ly, P. Brooks, Sr. Mayor ON MOTION by Commissioner Scurlock, SECONDED by Com- missioner Wheeler, Commissioner Bird being absent, the Board unanimously (4-0) accepted the resignation of J. P. Brooks, Sr., from the Transportation Plan- ning Committee with regret and appointed Lewis E. Green, II, as his replacement. 8 G. Supplemental Authorization to Architect's Master Contract - I .. R_IGia n—UT5 r a ry—T6ow—FloweT I C TTmo r ej— -- —` The Board reviewed memo from Building and Grounds Superin- tendent Lynn Williams: TO: JAMES CHANDLER COUNTY ADMINISTRATOR THRU: H.T. "SONNY" DEAN, DIRECTOR DEPARTMENT OF GENERAL SERVI 'FROM: LYNN WILLIAMS, SUPT. BUILDING AND GROUN :DATE: JUNE 189 199 'SUBJECT: PROFESSIONAL SERVICES SUPPLEMENTAL AUTHORIZATION INDIAN RIVER COUNTY MAIN LIBRARY DESCRIPTION AND CONDITIONS: The attached Supplemental Authorization, represents a minor change to the Architect's Master Contract for design of the Indian River County Main Library, executed December 229 1988. The fee is based on hourly compensation per the master contract. The architect has provided a flat fee that will not exceed $1,129.00. ;.The. design services were required for revision of the Gift Shop to be operated by the Friends of the Library. A construction change directive was issued for the actual construction revisions to avoid ;delay in the project. ".ALTERNATIVES AND ANALYSIS: ;:Basic compensation for architectural services under the master agreement and one previously authorized supplemental authorization is fixed at $1899960.00. Funding for this increase In services, is to be provided by the Friends of the Library. RECOMMENDATION AND FUNDING: Staff recommends approval of the Supplemental Authorization for Gift Shop design changes increasing the compensation to Dow Howell Gilmore. The amount shall not exceed $1,129.00. Funding is available from the Friends of Library. ON MOTION by Commissioner Scurlock, SECONDED by Com- missioner Wheeler, Commissioner Bird being absent, the Board unanimously (4-0) approved Supplemental Authorization for Gift Shop design changes increas- ing compensation to Dow Howell Gilmore not to exceed $1,129. JUN 261 199 0 - 9 BOO �FVi. r .JUN 261990 1 BOOK 80 mu 471 PROFESSIONAL SERVICES SUPPLEMENTAL AUTHORIZATION AIA DOCUMENT G604 (Instructions on reverse side) In accordance with the written Agreement dated as of December 22, 1988 between the parties designated below for THE PROJECT: Indian River County Main Library Vero Beach, Florida The County of Indian j -:hereby authorizes the Dow Howell Gilmore to: Overorid Associates, Inc. roce�d - Fl Additional Services ❑ Proceed with revised scope of services ❑ Incur Reimbursable Expenses 11 as follows: Provide construction docurents to revise -the Gift Shop, as directed by the Owner. Compensation shall be adjusted as follows: (Here insert provisions in accordance with the Agreement. or as otherwise agreed by the partiesJ Fixed amount $1129.00 Time for performance shall be adjusted as follows: (Here insert provisions covering time of commencement and completion of authorized services as applicable.) Upon return of a fully executed authorization, this service shall become a part of the Agreement identified above. APPROVED : DOW HOWELL GILMORE ASSOCIATES APPROVED BY: OW1FR NAME Jams H: Howell AIA NAME Board of C tY ver ° stoners BY BY TITLE President TITLE O of anK. E DATE JLme 14, 1990 DATE June 26, 1990 PPROVcn Ac TO E AIA DOCUMENT 6601 • PROFESSIONAL SERVICES SUPPLEMINTAL AUTHORIZATION . MARCH 1979 EDITION •= �+hpEY' 01979 • THE AMERICAN INSTITUTE. Of ARCHITECTS. 173S NIW YORK AVINUF. N.W.. WASHINGTON. D.C. l'��• (979 Charles P. Vitunac County Atlorney H. Public Health Unit Project - Addtl. Arch. g Eng'. Services The Board reviewed memo from the General Services Director: 10 � � r DATE: JUNE 19, 1990 TO: HONORABLE BOARD OF COUNTY COMMISSIONERS THRU: JAMES E. CHANDLER COUNTY ADMINISTRATOR FROM: H.T. "SONNY" DEAN, DIRECTOR DEPARTMENT OF GENERAL SERV S SUBJECT: INDIAN RIVER COUNTY PUBLIC HEALTH UNIT PROJECT ADDITIONAL ARCHITECT AND ENGINEERING SERVICES BACKGROUND: In order to eliminate the high cost of moving seven oak trees on the site of the subject project, it was necessary to move the building location on that site.. This move required additional work from the architect, Lemuel Ramos and Associates, and the engineering firm of Mosby and Associates. The following cost were incurred: ry LEMUEL RAMOS AND ASSOCIATES $4,062.00 ;e:MOSBY AND ASSOCIATES 2,500.00 TOTAL $6l,562.00 RECOMMENDATIONS: Staff is requesting Board Approval to pay the costs indicated above. Commissioner Wheeler inquired if they had to redesign the building in order to move it because of the oak trees, and Administrator Chandler explained some of the change was in the building, and there was also the change in the configuration of the parking lot. There actually were a number of changes required, but the cost was still less than if we had to relocate the trees. Commissioner Bowman wished to suggest that when future site plans come in, they indica.te large trees on the site plan so this problem can be avoided in the future. ON MOTION by Commissioner Scurlock, SECONDED by Com- missioner Wheeler, Commissioner Bird being absent, the Board unanimously (4-0) authorized payment of the costs set out above as recommended by staff. BOOK Fbi1Sc � , JUN 26 1990 rJTJR a6199® I. Public Health Unit Project (C.O. #1) The Board reviewed memo from the.Gener-al Services Director: DATE: JUNE 181 1990 TO: HONORABLE BOARD OF COUNTY COMMISSIONERS THRU: JAMES E.- CHANDLER COUNTY ADMINISTRATOR f � FROM: H.T. "SONNY" DEAN, DIRECTOR )o DEPARTMENT OF GENERAL SERVICES 'i. .SUBJECT: INDIAN RIVER COUNTY PUBLIC HEALTH UNIT ;fy CHANGE ORDER NUMBER 1 `BACKGROUND: The following Proposal Requests are hereby submitted on the subject :project which will necessitate a change in the Miorelli Engineer's .contract with Indian River County: 1. Change the roof components to meet United Laboratories requirements. Credit of $1,700.00 to County and no change in time. 2.,'.Change underground piping not under the building from cast iron xs'xs,` to P.V.C. Credit of $3,200.00 to County and no change in time. e building to eliminate removing oak trees. Cost of $120,722.00 and allowance of 25 additional days to contract. crease footer size on support columns as per requirement of structural engineer. Cost of $8y8-`.,00 and no additional time. The net effect on the original contract would be an increase of $8,750.00 and twenty-five additional days or a total contract price of $2,430.750.00 and a completion date of May 10, 1991. RECOMMENDATIONS: Staff recommends Board approval of the Proposal Requests as submitted, and authorization for the Chairman to execute the formal Change Order. Commissioner Wheeler advised that his questions on this had been answered in the discussion on the preceding item. ON MOTION by Commissioner Wheeler, SECONDED by Com- missioner Scurlock, Commissioner Bird being absent, the Board unanimously (4-0) approved the Proposal Requests as submitted and authorized the Chairman to execute Change Order #1 as recommended by staff. 12 CHANGE ORDER AIA DOCUMENT G701 OWNER 91 ARCHITECT 0 CONTRACTOR 91 FIELD 0 OTHER 0 PROJECT:,., INDIAN RIVER COUNTY CHANGE ORDER NUMBER: ONE (name, addressfUBLIC HEALTH UNIT VERO BEACK, FLA. DATE: 7/11/90 TO CONTRACTOR: MIORELLI ENGINEERING INC. ARCHITECT'S PROJECT NO: 86-289 (name, address) 7607 CORAL DRIVE CONTRACT DATE: MARCH, 1990 WEST MELBORNE, FLA. 32854-0577 CONTRACT FOR: INDIAN RIVER COUNTY PUBLIC HEALTH UNIT The Contract Is changed as follows: P.R. #1 U.L.ROOF CREDIT OF $1,700 AND NO TIME CREDIT TO T.R.C. P.R. # 2 CAST IRON TO PVC CREDIT OF $3,2Cra.00 AND NO TIME CREDIT TO T.R.C. P,R. 03 MOVL` BUILDING I P.R. #8 INCREASE FOOTER SIZE $878.00 AND NO TIME PAYMENT BY I.R.C. $12.7.72.00' AND 25 DAYS . (.THIS PRICE INCLUDES A $2,000 ALLOWANCE FOR THE ELECTRIC CONDUIT FOR THE SERVICE ENTRANCE. ELECTRICAL CONTRACTORS PRICING TO BE APPROVED Y- PAYMENT BY' I,R.C. Not valid until signed by the Owner, Architect and Contractor. The original (Contract Stun) was ........................ $ $2,422.000. Net change by previously authorized Change Orders ............................... S —0— The (Contract Stun) (Oi=DOtD )ftXDQXMXWA0 prior to this Change Order was .......... S $2,422,000. The (Contract Stun)will be (increased) (gkgeXl) (unchanged) by this Change Order in the amount of ............................ S 8,750. The new (Contract Sum) including this Change Order will be .. S $2,430,750. The Contract Time will be (increased) (decreased) (unchanged) by ( 25 ) d2ys- The date of Substantial Completion as of the date of this Change Order therefore is NOTE: This summary does not reflect changes in the Contract Sum, Contract Time or Guaranteed Maximum Price which have been authorized by Construction Change Directive. LEMUEL RAMOS & ASSOC. MIORELLI ENGINEERINQ5 ARCHITECT CONTRACTOR Address DATE '7, AIA DOCUMENT 6701 • CHANGE ORDER • 1987 EDITION • AIA® • ©1987 • THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVE.. N.W., WASHINGTON, D.C. 20006 13 , Iw w'Oer W AvvrOva d,/ Dale Len•al BY-- Hucig, BATE (��j�h 1987 l �"X.6 �6 % r JUN 2 6.1990 BOOK 4 J. RELEASE OF COUNTY UTILITY LIENS The Board reviewed memo from the County Attorney's Office: TO: Board of County Commissioners FROM: Sandy Bartolucci - Count Attorney's Office DATE: June 200 1990 SUBJECT: CONSENT AGENDA - BCC MEETING 6/26/90 RELEASE COUNTY UTILITY LIENS I.':...I have prepared the following routine lien -related documents and request the Board authorize the Chairman to execute them: Release of Special Assessment Lien for ROCKRIDGE SEWER PROJECT as follows: Tax I.D. #01-33-39-00036-0240-00005.0 in the name of FRED & HELEN MORGENWECK Tax I.D. #12-33-39-00002-0006-00019.0 In the name of HENRY E HEDWIG DROZOWICZ Tax I.D. #12-33-39-00006-0006-00004.0 In the name of ELI E NICHOLAS GEORGE Tax I.D. #01-33-39-00035-0190-00006.0 In the name of OLGA KRAWEC MISCELLANEOUS is 1. Partial Release of Assessment Lien North County Sewer In the name of PELICAN POINTE CORPORATION, for Units #U-15, 28-A-4, P-14 E P-4 2. Satisfaction/Payment of Existing Impact Fees In the name of GERALD E MARY FITZGERALD Back-up Information for the above documents is on file in the County Attorney's Office. ON MOTION by Commissioner Scurlock, SECONDED by Com- missioner Wheeler, Commissioner Bird being absent, the Board unanimously (4-0) authorized the Chairman to execute the lien -related documents listed above. COPIES OF SAID LIEN -RELATED DOCUMENTS ARE ON FILE IN THE OFFICE OF CLERK TO THE BOARD. 14 K. Appointment to the Ad Hoc Fire Committee ON MOTION by Commissioner Scurlock, SECONDED by Com- missioner Wheeler, Commissioner Bird being absent, the Board unanimously (4-0) appointed Arthur Harris to the Ad Hoc Fire Committee replacing Reverend Johnny Green. LEASE - FIREARMS RANGE The Board reviewed memo from County Attorney Vitunac and letter from Attorney Ronald Sales: TO: Board of County Commissioners FROM: Charles P. Vitunac - County Attorney DATE: June 14, 1990 (dictated 6/13/90) RE: LEASE - FIREARMS RANGE The attached proposed lease, already executed by the St. Johns Vater Management District, would lease approximately, 50 acres of land near 20 -Mile Bend and State Road 60 to the County for use as a firearms range. The lease would be for an initial term of 15 years at no cost. The County would be obligated to develop the property In a manner acceptable to the District within two years or the lease will terminate. The adjoining property owners, Ronald Sales and Bi l l Cobb, have noticed the County that they intend to file suit to prevent the development of this property as a shooting range. Their complaint is based on various environmental claims and on safety and nuisance issues. The District has indicated that it will spend no`mon1es defending any lawsuit based on the lease, and that any such defense would be solely the County's responsibility. The County's position, per Commissioner Bird, Is that the County has no better site for the range and is willing to contest this suit, since to do otherwise would mean that there would be no shooting range in Indian River County. ACTION REQUESTED: Staff recommends approval of the lease and authorizing for the County Attorney's Office to defend the lease in court, If necessary. 15lu JUN 2 61990 JUN 2 6 1990 RONALD SALES BOOK. �� F',',CE 47 7 LAW OFFICE RONALD SALES, P.A. P. O. aOx 3107' Iasi FORUM PLACE • SUiTE. 30OF WEST PALM BEACH, FLORIDA 33402 June 26, 1990 TELEPHONE 686.2333 AREA CODE 407 PLEASE REFER TO: Commissioner Caroline Eggert Chairman, County Commission Indian River County 1840 25th Street Vero Beach, Florida Commissioner Douglas Scurlock Indian River County Commission 1840 25th Street Vero Beach, Florida Commissioner Maggie Bowman* Indian River County Commission 1840 25th Street Vero Beach, Florida Commissioner Gary Wheeler vice Chairman, County Commisslon Indian River County 1840 25th Street Vero Beach, Florida Commissioner Richard Bird Indian River County Commission 1840 25th Street Vero Beach, Florida Mr. James Chandler County Manager Indian River County 1840 25th Street Vero Beach, Florida Re: Proposed Lease to Indian River County of Real .Property for Gun Range Dear Commissioners Eggert, Wheeler, Scurlock, Bird and Bowman and Mr. Chandler: i represent Twenty Mile Bend Groves, Inc. it owns - around 354 acres in Section 6, Township 33 Range 36 in Indian River County. The east boundary of Its land, around one and one- half miles from north to south, is contiguous to property owned by St. John River Water Management District to the east, around fifty acres, which is the subject of a proposed lease by the water district to Indian River County for a gun range. The water district's fifty acres is a fresh water marsh with a muck bottom, cattails, myrtles and native palms. The marsh IS full of rare and beautiful birds and animals. There are Everglades kites, bald eagles, sandhlll cranes, osprey, otters and bobcats. There are significant environmental concerns on the land. The gun range ought to be located somewhere else. If the County Insists on locating the gun range contiguous to my client's property, this Is your notice and request that Mr. William M. Cobb, president of Twenty Mile Bend Groves, Inc. and be given notice of all applications and all hearings on applica- tions for construction, draining, filling and other permits and permissions to Indian River County, st. John River Water Management District, Department of Environmental Regulation, - Department of Natural Resources, Environmental Protection Agency or the U.S Corps of Engineers related to the construction and operation of a gun range. rs:m CC: Mr. William M. Cobb Sincerely, Ronald Sa s 16 Attorney Sales came before the Board and explained that he, with two other persons, is a stockholder in the corporation that owns the citrus grove property contiguous to the west of the area proposed to be leased. He is very unhappy with the situation in which he finds himself. He has always loved this county, but he does not have any choice but to take a position in opposition because the property he represents would be ruined by having a range located next to it over which automatic weapons would be fired. He informed the Board that there are 3 new houses located on this property and they are within a few hundred yards of the proposed range area. He did not think anyone wants a gun range by his property, but in addition; there is some population here and also by it is a pristine marsh full of rare and beautiful birds, including snail darters and the Everglades kite. Attorney Sales continued to stress his unhappiness to be in this position, noting that he will have to hire a biologist and environmental lawyers because he happens to be a divorce lawyer and not versed in this type of litigation. He believed, if he is forced to defend his position, it will involve a very considerable cost for everyone, and it will be many years before any weapons are fired over this range. Commissioner Scurlock asked if Attorney Sales is suggesting that he will file all along the line for administrative hearings, and Mr. Sales stressed that he does not have any choice but to do so because the value of their property will be so diminished by - the location of the range. Chairman Eggert wished to know where the houses he mentioned are in relation to the property to be leased fo-r the firing range. Mr. Sales advised that their place, which is called 20 Mile Bend, is located on the bend 20 miles west of town on SR 60. The long dimension -of the property is along SR 60, and the short dimension is the east dimension, which is next to the marsh. They are located west of the marsh where the gun range is to be, JUN 26 , 7 BOOK ��� 4 JUS 2 6 1990 HOOK'S F,,c, and west of that there is a pristine marsh full of flora and fauna - large alligators, rare birds,.bobcats, otters, etc. He continued that west of the marsh is a pond they had to dig to keep the nutrients and insecticides from the groves out of the . marsh, and west of that possibly 400/500 yards is the new house for the grovekeeper. Then 600/700 yards from the boundary is the. Saxon house and north of that is Mr. Cobb's house. Commissioner Scurlock believed that puts the first inhabited -structures about 1/4 mile away from the range. Attorney Vitunac asked if Mr. Sales' property is a pristine marsh, and Attorney Sales says it is not - there is an improved citrus grove of about 100 acres with beds for another 100 acres of citrus groves and a marsh in between the groves. Attorney Vitunac asked if any mining has been done on this property, and Attorney Sales confirmed that it has been excavated for shell material west of the marsh. Attorney Vitunac asked if there were any snail darters on their property when this mining was done, and Attorney Sales noted that he was not concerned with them at that time, not until he became aware of the gun range. He stressed that he is nothing but honest - he does not want to take on the county, but the fact that these creatures may have been roaming on his place before they all got on the County's place, doesn't make any difference and doesn't mean that the county will not have to go through the permitting procedures. He is, however, going to have to spend the money to defend his position and have all these creatures counted. Attorney Vitunac explained that what the proposed Agreement with St. Johns says is that the County has 2 years to get this range developed or else the property goes back to the District. He advised that if in that time we can find an alternate site that is better, Commissioner Bird, who is Chairman of the Firing Range Committee, has indicated he would be happier with a better site, but he has tried for 5 years to get any site and this is 18 the only one the District has come up with. There can't be any digging done until all permits can be obtained, and Attorney Vitunac was sure Mr. Sales is serious about opposing all those permits. He personally doubted we will get a permit within the 2 years, but advised that Commissioner Bird would like us to move ahead with this lease just to have it as a fall back. Commissioner Scurlock agreed with Attorney Vitunac that if someone wants to pursue the administrative hearing process dili- gently, it will take.2 years, or possibly more. He noted that it is easy to say we sign the lease which puts us in a position to move forward.and maybe something else will come up, but he also envisions spending considerable dollars pursuing getting permits for this site, if, in fact, we ever can. He, therefore, questions if this is not enough of an impediment for us to move in some other direction. Attorney Vitunac noted that this is the same problem we have now with the Boulevard. We will be slowed down by the adminis- trative process every step of the way, and it will even involve the federal government because of the snail darters. Commissioner Wheeler believed by not pursuing this, we are putting ourselves in a position that no matter where we want to put a firing range, we will encounter the same problem. Chairman Eggert expressed some concern about the houses on the property, but Commissioner Wheeler noted there is a firing range not all that far from where he lives and he can hear it in the distance. He spoke in favor of pursuing the permits and supporting Commissioner Bird in the work he has done towards obtaining this property as he cannot see backing off from doing something on the threat of something happening. Commissioner Scurlock commented that as he understood it, this is not exactly the number one piece of property we want, but it is the only one St. Johns will agree to. He believed there has been serious concern expressed about this property by the Firing Range Committee. JUN. 2,6 1990 19 BOOK 6'U `gGr.4S.0r) ..JUN 2.6 1990 BOOK 80 FAG,E 4S1 Attorney Vitunac confirmed that it is true there are others that Commissioner Bird and the committee preferred. This property is the only one available, however, and if we don't take this one, it will be many months, if ever, before we get a better one. Commissioner Scurlock asked if St. Johns just came up with the poorest piece of property they could find, and Attorney Vitunac explained that they have discovered they can surplus this property to us and not affect their District plan. Attorney Sales felt if there were a piece of property surrounded by government lands, that would be a better bet. It breaks his.heart to contemplate his property being spoiled. In addition, he does not have the kind of money the County does; if it were true there were Everglades kites on the property, he felt that 2 years is probably a conservative estimate of the time this will take, and it will cost everyone a lot of money. He, there- fore, would be so grateful if the County would go somewhere else. Director Davis spoke of the long history of trying to find a site for a firing range and noted that this is probably the 3rd or 4th site we have conceptually proposed a design for. Bill Stegkemper, member of the Indian River County Firing Range Committee, stressed that for the last 5/6 years they have been looking all over the county for a site, and everywhere there is something wrong. They preferred an area just west of CR 512 in the St. John's marsh, but the District intends to fill all that in. Mr. Stegkemper advised that over the last 15/16 years he has instructed locally about 5/6,000 people on the use of firearms, and they want somewhere they can discharge a firearm legally. We need this for the public and for law enforcement, and he would urge the County to take action on thi's property. He further pointed out that the gentleman is talking about property running to the west, but we will be shooting mainly to the north rather than shooting into the sun. 20 ON MOTION by Commissioner Scurlock, SECONDED by Com- missioner Wheeler, Commissioner Bird being absent and Commissioner Bowman voting in opposition, the Board by a 3 to 1 vote authorized the Chairman to execute the proposed Lease Agreement with St. Johns River Water Management District. SAID LEASE IS ON FILE IN THE OFFICE OF CLERK TO THE BOARD. Commissioner Bowman explained the reason she voted no is that it is her belief that in a growing county you will have tremendous problems locating a firing range, and the only other alternative is to go to an indoor range. She believed this arrangement does work other places, and she feels that is the ultimate solution. WINDSOR'S APPEAL OF ADDRESS NUMBERING The Chairman announced that the above item was withdrawn at the request of the applicant who has agreed to abide by staff's recommendation regarding the determination of house numbers. - PRESENTATION OF 1990/91 BUDGET INFORMATION OMB Director Baird reviewed the following: BOOK 21 _ J JUN 2 6 1990 TO: DATE: SUBJECT: Members of the Board of County Commissioners June 19, 1990 PRESENTATION OF 1990/91 BUDGET INFORMATION FROM: Joseph -A. Baird OMB Director DESCRIPTION AND CONDITIONS LOOK 80 F r tj In the past, the budget office has presented both a loose-leaf binder and a series of computer printouts to the Board and general public for use in the budget workshops and hearings. As counties grow in size however, it becomes increasingly unfeasible to compile large budget binders; we feel that Indian Rive County has also reached this point. In addition, a number of problems plague the current loose-leaf format: 1. Physical Handling - The binder housing the 1989/90 budget is over 5 inches thick, the maximum capacity for this size loose-leaf. It is likely that two 5 inch binders will be required for the 1990/91 budget. One 5 inch binder is already difficult enough to transport and use; two will be extremely cumbersome. 2. Duplication of Information - In the current set up there is duplication of financial information between the computer printout and the budget packets in the loose-leaf. Originally this was done because there was no programming in place to print narrative schedules, such as goals and objectives and expense justifications. As a result, a department's request could be understood better when a department's financial information was presented along with it's narrative in the same physical location, the loose-leaf. This year, however, narrative schedules have been added to the printouts, giving us the ability to present an entire department's budget on a standard printout instead of just the financial portion. 3. Time Consuming Preparation - The preparation of this book is an extremely time consuming, labor intensive process. Many hundreds of man hours are required to copy, align and punch pages, as well as to type headings, section dividers and supplementary information. This time could be better spent analyzing the budget. ANALYSIS Staff feels that the current method of presenting budgetary information to the Board (a combination of loose-leaf binder and computer printouts) is one that could stand some streamlining. Our proposal of using computer printouts for department presentations and a small binder or book for all other schedules has a number of advantages. Duplication of information is virtually eliminated. Department information, instead of being on a budget packet and a computer run, is available in one place. Agencies, Constitutional Officers, capital projects, supplementary schedules and narratives are still well addressed in a small binder. The greater physical ease of handling a computer run and a smaller supplementary binder, combined with more concise reporting, should expedite your review of this year's budget. Finally, freeing this department from the task of compiling a large book(s) will give us the time to analyze the budget, and to better assist the Board, the various departments and the general public during this critical time. 22 RECOMMENDATION c,As shown above, the increasingly cumbersome nature of the loose-leaf form of presentation defeats this department's goal, which is to provide a concise, easy to use information source that will expedite the budget hearings and workshops. To this end, we recommend that ,that county use standard computer printouts for department related information, and a small binder or book for the unique information found in the budgets of agencies, , f constitutional officers, and capital projects and as a "catchall" for other supplemental schedules and narratives, such as the administrators's message. ON MOTION by Commissioner Scurlock, SECONDED by Com- missioner Wheeler, the Board unanimously (4-0) approved staff recommendation as set out in the above memo. BUDGET WORKSHOPS AND HEARING DATES - SOLID WASTE HEARING The Board reviewed memo from the OMB Director: TO: Members of the Board of County Commissioners p �; G "' DATE: June 20 1990 [ SUBJECT: BUDGET WORKSHOPS AND HEARING DATES - SOLID WASTE HEARING FROM: Joseph A. Baird OMB Director DESCRIPTION The 1990-91 budget workshops are scheduled to be held July 18, 19 and 24, -......1990 from 9:00 a.m. to 5:00 p.m. The first public hearing on the tentative budget is currently scheduled for September 5, 1990, while the second public ....:.-hearing to finalize the budget is planned for September 12,-1990,. as per Chapter 200, Florida Statutes. Chapter 200 also requires us to hold these hearings after 5:00 p.m. On a separate issue, Indian River County Ordinance 87-67 requires us to hold a preliminary assessment hearing for the Solid Waste Disposal District as well. _A definite time, date and location for this hearing must be set since it needs to be advertised; we felt that time could be saved by running these hearings concurrently with our own as they are budget related. The time for the preliminary assessment hearing would be Wednesday, July 18, 1990 at 1:30 p.m. RECOMMENDATION Staff recommends that the Board of County Commissioners adopt the times for the workshops and hearings as stated above. 23 JUN 2 6 1990 juil 26 1999 Boor80 f'ti f � 4&5 ON MOTION by Commissioner Scurlock, SECONDED by Com- missioner Wheeler, the Board unanimously.(4-0) adopted the times for the workshops and hearings as recommended by staff with the SWDD hearing to be advertised separately. COUNTY FIRE AD HOC ADVERTISING RE DISSOLUTION.OF DISTRICTS) The Board reviewed memo from Chairman Eggert: MEMORANDUM TO: Board of County Commissioners FROM: Commissioner Carolyn K. Eggert, Chairman, 64 County. Fire Ad Hoc Committee DATE: June 25, 1990 SUBJECT: County Fire Ad Hoc Advertising At its meeting on June 22, 1990 the County Fire Ad Hoc Committee voted to recommend to the Board of County Commissioners that a public hearing for July 24, 1990 be advertised for an ordinance for the dissolution of the fire districts as part of consolidation. This advertisement needs to be printed prior to the July 13, 1990 meeting of the County Fire Ad Hoc Committee. If the Committee recommends approval of the master plan, the hearing can be held on July 24. If not, it can be cancelled. Budget hearings begin July 18 and certification of millage is to be done on July 31, 1990. Recommendation: Approve advertising for a public hearing on July 24, 1990. Administrator Chandler explained how this advertising relates to the need to supply a tentative millage rate to the Property Appraiser for.the TRIM Notice. He pointed out that this simply keeps, everyone's options open if that is the final recom- mendation or if it is not. Commissioner Scurlock noted that he and Chairman Eggert sit on this committee, and if the Board members have read the document and have comments on what is proposed, Emergency Management Director Wright is waiting anxiously for any comments anyone may have. 24 Chairman Eggert requested that any comments please be submitted by Thursday. ON MOTION by Commissioner Scurlock, SECONDED by Com- missioner Wheeler, the Board unanimously (4-0) approved staff recommendation as outlined in memo dated June 25, 1990. 14TH STREET CANAL DREDGING FUNDING Public Works Director Davis reviewed the following, explaining that before staff can send a requisition to Purchasing, they need the funding for the project approved: ---------- ------------------------------------------------------ TO: James Chandler County Administrator THROUGH: James W. Davis, P.E. Public Works Director and Roger D. Cain, P.E. County Engineer �� FROM: Michelle A. Gen ile, CET Civil Engineer SUBJECT: 14th Street Canal Dredging Funding DATE: June 8, 1990 ----------------------------------------------------------------- DESCRIPTION AND CONDITIONS On April 12, 1988 at the regular meeting of the Board of County Commissioners, the Board heard discussions from the residents of Fairlane Harbor and the Rockridge area regarding the dredging of the 14th Street Canal. ,� After Hurricane "David" in September 1979, additional amounts of silt and sand were deposited at the mouth of the 14th Street Canal at the Indian River. This made navigation impossible, especially at low tide. Also, after. the construction of the Indian River Boulevard and the bridge over the canal, additional sand was deposited in the canal at this location. Residents in the area have requested that the county dredge this canal so the canal could be used for boating and fishing and allow the manatees to swim in the canal. The Board asked staff to determine the magnitude of the project, obtain the necessary permits and contact dredging companies, prior to -committing any money at this time. On March 15, 1990, the Engineering staff made an, oral presentation to Florida Inland Navigation District Board of Commissioners in Jensen Beach, Florida. At that meeting F.I.N.D. stated that their commissioners Would meet at a later date to evaluate the presentation and make recommendations as to whether or not we would.receive funding and if so, how much. 25 900a JUN 2 6 ISS® BOOK .l E 7 F.I.N.D. met on May 26, 1990 and stated that the state ordered F.I.N.D. not to approve or grant any funds for 30 days pursuant to a review of its grants to local government programs. All necessary permits and testing have been obtained. Construction Plans, Contract Documents and Specifications have t _, ..... been prepared and advertised for bid. Bid opening was May 30, 1990. The Department of Public Works has received bids on this work with the apparent low bidder submitting a bid of $37,300.00. ALTERNATIVES AND ANALYSIS Alternative No. 1 - Provide funds for this project by shifting $37,300 from Contingency funds Account Number 004-199-581-099.91 to Account Number 004-210-572-033.49. This will allow a requisition to be issued for this work. The contract documents will be submitted later by Purchasing for approval and execution. Alternative No. 2 — Do not provide funds and do not dredge the canal. RECOMMENDATION Staff recommends providing funds for this work by shifting sufficient money from contingency funds to cover this proposed contract. Commissioner Scurlock inquired about the remaining balance in contingencies and was informed that it is $503,111. ON MOTION by Commissioner Bowman, SECONDED by Com- missioner Scurlock, the Board unanimously (4-0) approved Alternative No. 1 in regard to shifting $37,300 from the Contingency Funds Account as recommended by staff. Commissioner Scurlock felt it is important to make it clear on the record that the long history of this particular project makes it unique in terms of working with that part of the community in the original location of the bridge and the height of the bridge and some of the complications with the mobile home park. It is not anticipated that the Commission is going to. dredge for navigational purposes all the canals in Indian River County. That is not our intent; this project is unique. Administrator Chandler wanted to point out that we are also going to try to obtain funding from F.I.N.D. 26 F-7 INDIAN RIVER BLVD. Phase III - EMINENT DOMAIN PURCHASE (PARCELS #103 AND #109) The Board reviewed memo from the Public Works Director: ----------------------------------------------------------------- TO: James ChandlerDATE. . County Administrator June 19, 1990 THROUGH: James W. Davis, P.E. Public Works Director FROM: Donald G. Finney, SRA o Right -of -Way Acquisition Agent SUBJECT: Indian River Boulevard, Phase III - Eminant Domain Purchase of 54± Acres, Parcel #103..&- 2.066± Acres, Parcel #109 :r=---------------------------------------------------------------- DESCRIPTION AND CONDITIONS Parcel #103 The Board of County Commissioners, on March 20, 1990, approved the purchase of the right-of-way and mitigation area from Indian River West, Inc., Parcel #103 for $343,000. This figure was the average valuation of the two June 1989 appraisals. The updated appraisals of June 1990 are $365,248 and $366,000. The court hearing #90 -277 -CA -05 of June 18, 1990 for the order of ,taking requests that the $366,000 be deposited with the court for property and $3,665.00 for court costs. '41 Parcel'' #109 :,., ":e`_The Board of County Commissioners on March 20, 1990 also approved `'ir= the purchase of the Vero Medical Center property, ' Parcel #109 for .;..�The court hearing #90 -276 -CA -05 of June 18, 1990 for the order of ':'��"taking requests that $19,400 be deposited with the court for the property and $199.00 for court costs. 'RECOMMENDATION & FUNDING Since there is an additional $23,000 added to the $343,000 value of a year ago, previously approved by the Board, staff requests approval to purchase at $366,000 the 54± acre Parcel #103 and purchase at $19,400 the 2.066± acre Parcel 109, plus total court costs of $3,864.00 to be deposited with the court. Funding to be from Fund 309, Indian River Boulevard North. Revenue shall be from District 4 Traffic Impact Fees ($250,000) and Secondary Road Trust Fund ($3.8 million). ON MOTION by Commissioner Wheeler, SECONDED by Com- missioner Scurlock, the Board unanimously (4-0) approved staff recommendation in regard to purchasing -Parcel #103 and Parcel #109 as set out above. U 1, r 4 S z7 ®floy :JUN 2 61990 BOOK 8 Boor. � j Harr rt:'it i`F Director Davis informed the Board that the 120 Hearing was last week, and he reviewed the sequence of events that should follow whereby after the transcript is typed, each attorney representing all 3 parties will recommend an order to the hearing official, who will either adopt one of those or prepare one of her own and transmit it to the DER who then makes the final determination. He advised that he was hoping for a permit within 60 days. WATER DISTRIBUTION SYSTEM EXPANSION PHASE If - SUMMERPLACE SUBDIVISION (WEST) Engineer McCain reviewed the following: DATE: JUNE 13, 1990 TO: JAMES E. CHANDLER COUNTY ADMINISTRATOR FROM: TERRANCE G. PINTO DIRECTOR OF UTTY S VICES PREPARED H. D. "DUKE" O R, . . AND STAFFED ENVIRONMENTAL ENGINEER BY: DEPARTMENT OF UTILITY SERVICES SUBJECT: WATER DISTRIBUTION SYSTEM EXPANSION PHASE II - SUMMERPLACE SUBDIVISION (WEST) IRC PROJECT NO. UW89-09-WEST-DS BACKGROUND Construction of the water main extension to serve 9th Avenue `. residents was approved by the Board of County Commissioners on May 15, 1990. This item is for approval of a change order to an existing similar construction contract to perform the work. _ ANALYSIS ,;.,Due primarily to some 9th Avenue -residents' wells becoming unusable as potable water, it is necessary to expedite construction of the .water line extension. This can be accomplished b a change order to :'the existing contract to construct a water line in the Summerplace ,..:(west) Subdivision at a cost of $11,700.00. ::.The 9th Avenue work is similar in nature and will be performed for the same unit prices as the existing contract. Construction cost is within the amount approved by the Board of County Commissioners on May 15, 1990. Funds will come from Account No. 472-000-169-087.00. RECOMMENDATION The staff of the Department of Utility Services recommends that the Board of County Commissioners approve the change order to the existing referenced Summerplace contract for extension of the water main on 9th Avenue. 28 s � r Mr. McCain explained that this is doing a small water line job we have off of 9th Avenue where we have had major well failures. Commissioner Wheeler asked if this isn't the second time we have done this with the same company, and Mr. McCain advised that we had a similar situation with Summerplace (east) but a different contractor. This same contractor was involved with Heron Caye recently, but that was a separately bid job. Commissioner Scurlock further explained that we extended the 6th Avenue contract unit price up to Summerplace to take advan- tage of both the timing situation and the good price. Commissioner Wheeler noted that he is in favor of saving money, but he just does not want to make a habit of this. ON MOTION by Commissioner Wheeler, SECONDED by Com- missioner Scurlock, the Board unanimously (4-0) approved Change Order 1 to the existing referenced Summerplace contract for extension of the water main on 9th Avenue. BOOK Z 9 JUN 2 '1390 JUN 2 6 1990 CONTRACT CHANGE ORDER .BOOK 80 F,nuF 4,91 CHANGE ORDER NO. 1 ORIGINAL CONTRACT PRICE: $207,755.00 DATE: REVISED CONTRACT PRICE: $207,755.00.. JOB NAME: INDIAN RIVER COUNTY PROJECT #UW89-09 WEST -DS, POTABLE WATER DISTRIBUTION SYSTEM EXPANSION "PHASE TWO", TO SERVE SPRING PLACE, OCEANAIRE HEIGHTS.& SUMMERPLACE SUBDIVISIONS (WEST OF STATE: HIGHWAY A -1-A). OWNER: INDIAN RIVER COUNTY DESCRIPTION: Change consists of installing approximately 550 L.F. of six-inch and four -in water main extension, with appurtenances, on 9th Avenue, south of 2nd Street. wrwrwwrrrr•rrrirwwwrwrrrrwwwwww*rrrrwrrrwrwwwwwrrwwwwwrrrw•wwwrrwrwww• The amount of. the Contract will be (p gA ) (INCR•EASED) q(q(N�j; K§JXX) by the sum of: Eleven thousand seven hundred do ars (written amount) Dollars ($ 11, 700.00 ) . The Contract total including this Change Order will be: Two hundred nineteen thousand four hundred and fifty-five dollars (written amount) Dollars (a 219,455.00 ) . The Contract Time provided for Project Completion will be ffiAUWJtV) ( INCREASED) ($IY A !ffi) ; ten working Days. This document will become a supplement to the Contract and all provisions will apply hereto. ww•wr•wrrr•w••r�•rrrr • r�rw• rw•wrrrwrr•rwwrwrwrrrrrwrwrwrwrr•rrrrwrr•rw �J n CONTRACTOR:/l/- 2 DATE: -7 U Derrico Construction Corporation OWNER:24 -- DATE --- c C,APPrDVCG Caroly K. Eger airman, Board of County i o sio er. /�q0 WORK AUTHORIZATION W/MASTELLER g MOLER - CHANGE ORDER WORK FOR NORTH COUNTY SEWER PROJECT The Board reviewed memo from Engineer McCain: 30 DATE: JUNE 15, 1990 TO: JAMES E. CHANDLER COUNTY ADMINISTRATOR � FROM: TERRANCE G. PINTO �/la'�'J �' DIRECTOR OF UTILITY SERVICES SUBJECT: WORK AUTHORIZATION (WW -4) WITH MASTELLER AND MOLER ASSOCIATES, FOR ENGINEERING SERVICES RELATIVE TO CHANGE ORDER WORK FOR NORTH COUNTY SEWER PROJECT IRC PROJECT NO. UW -87 -27 -CCS PREPARED WILLIAM F. CAIN AND STAFFED PRIVATE PER ENGINEER BY: DEPARTMEN LITY SERVICES BACKGROUND As pointed out in our Capital Projects Report for the month of April ..(to present), several design changes have had to be made in the .;`;North County Sewer Collection System. _ .'b~Please see the attached monthly progress report and the Masteller '`!:i'and Moler letter item Numbers 4, 5, 7, and 11. 'ANALYSIS :;..r The design changes were necessitated for reasons that are explained 'in the aforementioned attachments. Below, please find an itemized .."list of the changes and associated costs: 1: Lift station design and associated $ 3,850.00 permitting to connect and abandon the "South" Aspen Whispering Palm Too wastewater treatment plant. 2. Lift station design and associated $ 5,100.00 permitting to connect and abandon the "North" Aspen Whispering Palms wastewater plant. 3. Prepare plans for the relocation of $ 450.00 the No. 512 lift station. 4. Reroute the force main along the $ 4,225.00 south and west side of Breezy Village (the County was unable to acquire the necessary easements) and prepare change order documents. 5..• Remodeling and plan revisions on $ 1,500.00 -pumping stations due to other system modifications. Total $15,125.00 There are also inspection services associated with item Numbers 1 and 2; these costs total $1,800.00, making the total cost for these. services $16,925.00. Funds for this work will come from Account No. 472-000-169-006.00. RECOMMENDATION _The staff of the Department of Utility Services recommends that the Board of County Commissioners approve WW -4 with Masteller and Moler Associates, Inc. 31 ��6h JUN 2 6 1990 Bou 0 F,:u 4�' � ON MOTION by Commissioner Scurlock, SECONDED by Com- missioner Wheeler, the Board unanimously.(4-0) approved Engineering Work Authorization WW -4 w/Masteller and Moler Associates, Inc., as recommended by staff. MASTELLER & MOLER ASSOCIATES, INC. M CONSULTING ENGINEERS • LAND PLANNERS [ -------------------- Post offlce Box 781045 Sebastian, Florida 32978-1045 (407) 5894800 ENGINEERING WORK AUTHORIZATION (407)589.2742 Fax DATE: April 30, 1990 WORK AUTHORIZATION NO. WW -4 FOR CONSULTING SERVICES. PROJECT NO. COUNTY, I.D. 86004 MASTELLER & MOLER ASSOCIATES, INC. WASTEWATER. 'I. PROJECT DESCRIPTION - ,•_Title: .-North Subre ional Sewer Project Contract #3 ~'.*r... ' Engineering design and preparation of contract plans covering redesign and revisions to the contract plans as desribed on attached invoices 86004/149LB, 86004/155, 86004/149LA, 86004/161 and 86004/160. II. SCOPE OF SERVICES AND LUMP SUM FEE FOR SERVICES Reference is made to the "Master Agreement for Utilities Service'" dated October 4, 1988, and specific Article numbers and paragraph numbers which are listed hereunder to describe the scope of service included on this. project. 3 A. Project Design Services per Master Agreement. B: General Services During Construction per Master Agreement. The Resident Inspector shall be a full-time employee of the Engineering Consultant. The Resident Inspector's duties shall be to monitor construction and be at the job site when project construction is taking place, on a prescheduled periodic basis. C. General Services During Construction per Master Agreement. In addition, services shall include field surveys necessary for design and preparation of construction plans and, with assistance. from the County, obtaining various permits and approvals for construction (permit fees to be paid by the County). Also, " in addition, the consultant shall, with the approval of this authorization, submit a time phased job completion schedule. This task oriented schedule, as negotiated, shall include these elements of work: 1. Releases from each public utility pertaining to', underground installations and/or interfering utility structures. 2. Submittal of all required permits and inspection schedules. 3. First and final submittal of construction drawings. 4. Submittal of construction contract bid-- packages (5), with recommended construction completion time frame and a complete list of all material required for project installation. Note: Failure to meet these negotiated nchedules will leave consultant open for a negative psorformanr_.p eva.luatio11, and/or contract: cancellation, or liquidated damages. 32 D. Consultant Engineer lnsurancE±_Requirem-pnt 1. Workers Compensation Insurance in accordantrea with Florida Statutes. 2. ' Comprehensive arid Automobile Liability with a minimem coverage of 8100/300 per occurence for bodily injury or accidnntal death. 3. Comprehensive General Liability with a minimum limit of 81.00/300 covering property damage. 4. Liability for Property Damage, while operating motor vehicle, with minimum limits of 8100/300 per occr.rrence. 5. Contractural Liability including limits established for Items D, 2., 3., and 4. 6. Umbrella coverage, Excess Liability with minimum limits of• 81,000,000.00 per occurence. E. Compensation for Services This authorization shall be bird with two print? elements: 1. Total design, permitting, arid bid package preparation, and 2. On-site Resident Inspection Sorvices. Billing will be submitted monthly bared on a percentage of completion of cost element #.1, with 100% billed upon approval. of engineering design. Billing for cost element #2 will be made monthly in accordance with the construction percontage . of completion. Thn County shall male payments within thirty (30) days of the invoice billing date. , Cost Element #1 915,125.00 SUBMITTED BY: Inspection Services computed as follows: Project #86004/1.49LA - a 800.0(► Project #86004/149LB - 81,000.00 Cost Element #2 g1_,R)U.O0 APPROVED BY MASTELLER & MOLER ASSOCIATES, INC. INDIAN RIVER COUNTY By S_L(_Iasteller, P.B. President Date 44r�l�d BOARD OF COUNTY -COMMISSIONERS BY Car of yrs K . trgcjei ihairm, nn Date ADDED ITEM - REPORT ON STATUS OF COMPREHENSIVE PLAN Chairman Eggert asked permission to add a brief report on the status of our Comprehensive Plan to today's --Agenda. ON MOTION by Commissioner Wheeler, SECONDED by Com- missioner Scurlock, the Board unanimously (4-0) added the above item to the Agenda as requested by the Chairman. JUN 2 6 1990 33� F�� FF - JUN 2 61990 BOOK F','+vE Chairman Eggert informed the Board that she had talked to Planning yesterday and learned that while we sent the DCA all the information requested well over a month ago, they have not even.. looked at it yet and will not able to until after July 10th. She, therefore, :felt she should call Paul Bradshaw and voice our feeling that while they want us to negotiate in good faith, they are not cooperating. Board members agreed, and Administrator Chandler further noted that at the same time the DCA is delaying, we are constantly receiving interrogatories from them that demand an immediate response. Commissioner Scurlock felt strongly that we should pursue this in an aggressive manner. REPORT ON TOURIST DEVELOPMENT COUNCIL MEETINGS Commissioner Wheeler referred the Board to the following memo from OMB Director Baird and then reviewed the summaries of the Tourist Development Council action at the June 6th and June 13th meetings, as follows: 34 TO: Members of the Board of County Commissioners DATE: June 22, 1990 SUBJECT: TOURIST DEVELOPMENT COUNCIL RECOAU IENDED BUDGET FOR FISCAL YEAR 1990/91- CORRECTION FROM: Joseph A. Baird OMB Director Budget requests for the 1990/91 fiscal year were reviewed by the Tourist Development Council at the meetings of June 6 and 13, 1990. The chart below is a summary of those meetings: Recommended Agency by Tourist 1989/90 Requested Development EXPENSE: Approved 1990/91 Council 1990/91 City of Vero Beach $155,000 $130,000 $100,000 Chamber of Commerce $ 39,000 $ 84,343 -$84,343 I R Arts Council, Inc. $ 20,000 $ 35,350 $ 22,543 Riverside Children's Theatre $ 0 $ 5,000 $ 0 Center of the Arts $ 0 $ 10,000 $ 10,000 Sunrise Rotary Club $ 15,000 $ 0 $ 0 Contingency $ 29,000 $ 11,426 $ 11,426 DISTRICT H $121,425 $100,000 $100,000 Contingency $ 0 $ 6,424 $ 6,424 The results of the Board's review today will be included in the budget hearings in July. MOTIONS FROM THE JUNE 6, 1990 TOURIST DEVELOPMENT COUNCIL MEETING ON MOTION made by John Morrison, SECONDED by Robert Tenbus, the Council unanimously (6-0) recommended that the request for $100,000 for Treasure Shores Park 'be approved.. ON MOTION made by Robert Tenbus, SECONDED by John Morrison, the Council unanimously (6-0) recommended that the City of Vero Beach be allowed to reallocate the funds as requested. JUN 2 6 1990 35 �oo�01. Ac' r JUN 2 6 1990 Boor 80 Fn � ON MOTION made by Kevin Doty, SECONDED by John Morrison, the Council unanimously (6-0) recommended- to bring the local• ordinance concerning the tourist tax into compliance with the State law. ON MOTION by Kevin Doty, SECONDED by Robert Tenbus, the Council unanimously (5-0) agreed to table this meeting until Wednesday, June 13, 1990 at 9:00 A.M. in the First Floor Conference Room. _ June 13, 1990 TOURIST DEVELOPMENT COUNCIL SUMMARY OF ACTIONS ON MOTION by` Mr. Morrison, SECONDED by Mr. Tenbus, the Council, by a vote of 4 to 1, Chairman Wheeler voting in opposition, agreed to fund the City of Vero Beach in the amount of $100,000 for fiscal year 1990/91. ON MOTION by Mr. Morrison, SECONDED by Mr. Bireley, the Council unanimously agreed to grant the Indian River Arts Council request of $22,534 for fiscal year 1990/91. ON MOTION by Mr. Morrison, SECONDED by Mr. Tenbus, the Council, by a vote of 4 to 1, Chairman Wheeler voting in opposition, agreed to fund the Chamber of Commerce in the amount of $84,000 for fiscal year 1990/91. ON MOTION by Mr. Morrison, SECONDED by Mr. Bireley, the Council unanimously agreed to grant the Center for the Arts its request for $10,000 to fund its brochures. ON MOTION by Mr. Morrison, SECONDED by Mr. Tenbus, the Council unanimously agreed to grant the sum of $11,400 for the Contingency Fee for fiscal year 1990/91. 36 77 Commissioner Wheeler explained that the City requested transfer of $30,000 intended for building picnic pavilions over to the restrooms because of the new state mandated handicapped regulations. That was just a different use of funds that were already budgeted for Riverside Park. Considerable discussion occurred regarding the Indian River Arts Council and the Center for the Arts and brochures being sent to South America. Attorney Collins explained that the proposal submitted was to put together a promotional brochure to attract people to come to the Center for the Arts, and it was to be distributed both through local motels, hotels, etc., and 1-95 interchanges and airports throughout the state. He did not know whether there was to be international distribution. Commissioner Scurlock wished to know why the request for $5,000 for the Riverside Children's Theater was turned down, and Commissioner Wheeler advised there was considerable discussion at the meeting as to what was a legal use for this funding and what was not. As to the Chiidren's Theatre, they withdrew the request because the function they had planned had been canceled. Commissioner Scurlock commented that, as he understood it, the City of Vero Beach request was reduced by $30,000, and that was where he had some problems. Commissioner Wheeler confirmed that the Committee reduced the City's request for funding by $30,000, and he voted -in opposition to that. His view was that the City's 3 -year program to improve parking at Riverside Park represents capital outlay and that it is money well spent and benefits many things that have to do with tourism. He also voted in opposition to the Motion to fund the Chamber of Commerce $84,000 because within that funding was included $25,000 plus benefits for a Director of - Tourism. Commissioner Wheeler stressed that his position on that funding in no way reflects on the Chambers. They are bycontract a designated tourist bureau, and he is very pleased with the job Ju37 BOOK 9U goo L_ - ituft 6 - BOOK 80 9 they have been doing, but he just would like to see.more of the tourist -oriented business of the community -go through a central director and not leave the door open where we are going to have different directors for different functions as far as tourism . goes. Commissioner. Scurlock advised that he has the same concern about a paid director as Commissioner Wheeler. Chairman Eggert stated that her problem is that we desig- nated the Chamber of Commerce to lead us with the tourism things and yet we expect them to do it without the appropriate funding. She felt that is shackling what we are trying to do. Commissioner Wheeler explained that the original reason he asked for the Chamber to be the Tourist Bureau was the fact that they were already set up; they had the statistics, etc., and it supplemented what they were doing and helped them promote tourism, but he is not convinced at this point that they are all encompassing and need a full time director to handle just tourism. He would be more comfortable with it if we had a central tourist bureau and everything tourist -oriented came through that bureau. Chairman Eggert asked if the Committee were opposed to having everything go through th.e Chamber, and Commissioner Wheeler advised that they were, and the fact that this is not happening this year in any event is why he is uncomfortable with funding a full time director. Commissioner Scurlock expressed his concurrence with Commis- sioner Wheeler. He believed that we can look at this position again next year, and in the meantime, he does see putting money into parking. Chairman Eggert suggested a compromise with only half of the money going back for the parking, but Commissioner Wheeler did not feel you can have half a director. He noted that the money we have available is very close, and the City has a 3 -year program he happens to support. 38 Chairman Eggert continued to stress that one of the biggest jobs the Chamber of Commerce has is tourism. The Council of 100 and Economic Development factor is equally important and working just as hard but parallel to it. Tourism is a big economic plus in this community as is the Theatre and the Center for the Arts. Commissioner Wheeler agreed that the Chamber has done an outstanding job, but he could not support a full time director. Chairman Eggert noted that, in other words, he is saying take the $25,000 plus benefits intended for the director and put it back for parking. Commissioner Scurlock believed that is an absolutely con- servative approach. Some counties take a very Liberal approach as to where they put these monies, and he felt our group should be commended on how conservatively we spend these dollars. Interested citizen, William Koolage, stated that what he is hearing in the community is that there is money available and it is going to be spent somehow or other, and that is not a good attitude. There is a feeling that there are organizations in this community that are charged with certain things. The Center for the Arts, the Theatre, etc., are directed towards the arts, and they are raising money in the community for those kind of things. The Chamber of Commerce is supported mainly by businesses that derive the benefits, and they should be contribu- ting. Mr. Koolage believed that the community is also worried about the 15 year 14 sales tax, and there is some concern that if money is available, it will be spent and possibly not as cautiously as it should be. Commissioner Wheeler noted that the Chamber is a diverse group that serves many aspects. One of the boards of the Chamber Us set up to deal with nothing but tourism and to get people to stay in the hotels, motels, etc., to create the revenue to get to this Council; it is not just downtown businesses they are concerned with. He felt there may be some misunderstanding about the Chamber's responsibilities. JUN 2 61990 39 BOOK S" AOUF O JUN BOOK 80 Commissioner Scurlock saw these funds being used to offset the impacts of tourism as well as just creating more tourism, and he would like some of the funds to go into infrastructure - parking, road improvements, etc.. Mr. Koolage stated that he would look at that as a more conservative approach, and he believed that is what t -he public would like to see. MOTION WAS MADE by Commissioner Scurlock, SECONDED by Commissioner Wheeler, to transfer the salary and fringe benefits intended for the full time Director over to increase the funding for the City of Vero Beach and reduce the funding for the Chamber of Commerce by that amount. Commissioner Wheeler asked if we have enough money in contingencies to be able to give the City the whole amount they requested, but OMB Director Baird advised he would not like to take the contingencies down lower. He further wished to point out that we did fund the Chamber a part time employee. They did receive only $39,000 last year, and this is still an increase. THE CHAIRMAN CALLED FOR THE QUESTION. It was voted on and carried 3 to 1 with Commis- sioner Bird being absent and Chairman Eggert voting in opposition because of the Economic Development aspect. NORTH COUNTY FIRE DISTRICT - SOUTH COUNTY FIRE DISTRICT - SOLID WASTE DISPOSAL DISTRICT The Chairman announced that immediately upon adjournment, the Board.would reconvene sitting as the District Board of Commissioners of the various Districts, each meeting to be 40 1-1 E-A convened immediately after the other adjourns - first, the North County Fire District, then the South County Fire District, and lastly, the Solid Waste Disposal District. Those Minutes are being prepared separately. There being no further business, on Motion duly made, seconded and carried, the Board adjourned at 10:00 o'clock A.M. ATTEST: Clerk Chair J 61990 41 BOOK0..F'gF