Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
10/16/1990
BOARD OF COUNTY COMMISSIONERS INDIAN RIVER COUNTY, FLORIDA AGENDA REGULAR MEETING OCTOBER 16, 1990 9:00 A.M. - COUNTY COMMISSION CHAMBER COUNTY' ADMINISTRATION BUILDING 1840 25TH STREET VERO BEACH, FLORIDA COUNTY COMMISSIONERS Carolyn K. Eggert, Chairman James E. Chandler, County Administrator Richard N. Bird, Vice Chairman Margaret C. Bowman Charles P. Vitunac, County Attorney Don C. Scurlock, Jr. Gary C. Wheeler Jeffrey K. Barton, Clerk to the Board 9:00 A. M. 1. CALL TO ORDER PAGE 2. INVOCATION - Rev. John Harrington - Christ United Methodist By The Sea 3. PLEDGE OF ALLEGIANCE - Commissioner Richard N. Bird 4. ADDITIONS TO THE AGENDA/EMERGENCY ITEMS 5B -.Proclamation "Disability Employment Awareness Month" Move Item'11B(1) to SPECIAL DISTRICTS (North Co. Fire) 7U - Approval*'of- Bonds- for Commissioners Eggert & Wheeler 13A(2) Support Health Dept. Recommendation re Halloween 5. PROCLAMATION AND PRESENTATIONS Adoption and Presentation of Proclamation in support of Red Ribbon Week, October 20-28, 1990 6. APPROVAL OF MINUTES ' A. Minutes of Tentative Budget of 9/5/90 - �. Minutes of Final Budget Adoption of 9/12/90. r C. Minutes of Regular Meeting of 9/11/90 7. CONSENT AGENDA A. Approval of Appointments of Deputy Sheriff by - Sherift f tm Uobeck : Anthony M. Mongelli Roger J. Oddo Kevin Allan Heinig - • r:• OCT 16 1990 e 7. CONSENT AGENDA CONTINUED B. Received and placed on file in the Office of the Clerk to the Board: Report of Convictions, month of Sept., 1990 Copy of the Budget, Year endecj Sept. 30, 1990, for the Vero Lakes Water Control Dist. Copies of Resolutions adopted by the Bd. of Trustees of the I.R.C. Hospital ' District on Sept. 20, 1990 C. Request for Chairman to sign Certificate of Acceptance of Subgrant Award for following five Anti -Drug Abuse Grant programs awarded to the County from Fla. Dept. of Community Affairs: 1) Substance Abuse Advisory Council Administrative Expenses - .$12,000 2) IRC Jail Substance Abuse Counseling Program - $38,771 3) Intervention/Aftercare Program - $38,771 - 4) First Start Program - $21,516 5) Just Say No Program - $17,447 D. Annual Fire Control Report from Division of Forestry ( Letter dated October 4, 1990 ) E. Occupational License Taxes Collected During Month of September, 1990 ( memorandum dated October 5, 1990 ) F. Authorization for Chairman to send letter of support to Governor re: appointment of Carolyn S. Stuckey to I.R.C. County Housing Authority Board ( letter dated October 3, 1990 ) G. IRC Bid #90-108/Furnish 8 Install Workstations ( memorandum dated September 26, 1990 ) H. IRC 91-25/Indian River County Jail Surplus ( memorandum dated October 1; 1990 ) 1. IRC Bid #91-1/Type I E 11 Asphalt ( memorandum dated September 28, 1990 ) J. IRC Bid #91-2/Asphalt Coated Corrugated 8 Aluminum Pipe (memorandum dated September 28, 1990) K. IRC Bid #91-4/Lime Rock for Road Base (memorandum dated October 4, 1990) L. IRC Bid #91-5/Shell Material ( memorandum dated October 2, 1990 ) M. IRC Bid #91-8/Road Stabilization ( memorandum dated September 28, 1990 ) N.. . IRC Bid #91-18/Grapefruit Crop Harvest ( memorandum slated September 26, .1990 ) O. IRC Bid #91-9/Reinforced Concrete Pipe ( memorandum dated Oct. 2, 1990 ) P. Leased Space - Washington Plaza, Sebastian (memorandum dated Oct. 8, 1990) PAGE 9:05 a. m. 7. CONSENT AGENDA CONTINUED PAGE Q. Release of County Utility Liens j memorandum dated Oct. 2, 1990 ) R. IRC Bid #91-13/Maintenance Contract for Chiller ( memorandum dated October 9, 1990) _ S. IRC Bid #91-10/Supply 8 Install Soil Cement and Limerock (memorandum dated Sept. 28, 1990) T. Copy Machines ( memorandum dated October 10, 1990 ) 8. CONSTITUTIONAL OFFICERS AND GOVERNMENTAL AGENCIES None 9. PUBLIC ,ITEMS A. PUBLIC DISCUSSION ITEMS 1. Condemnation of Unsafe Structure Located at 4271 27th Avenue ( memorandum dated September 28, 1990 ) 2. Condemnation of Unsafe Structure Located at 1905 38th Place ( memorandum dated Sept. 28, 1990 ) B. 3. Condemnation of Unsafe Structure Located at 3000 4th Street ( memorandum dated Sept. 28, 1990 ) 4. Condemnation of Unsafe Structure Located at 1830 38th St., Vero Beach, FL (memorandum dated Sept. 28, 1990) PUBLIC HEARINGS 1. AN ORDINANCE OF INDIAN RIVER COUNTY, FLORIDA, PROVIDING FOR PURPOSE, PROVIDING FOR DEFINI- TIONS, PROVIDING FOR REQUIREMENTS FOR THE INSTALLATION OF POLLUTANT INTERCEPTORS AND GREASE TRAPS, PROVIDING FOR EXEMPTIONS, PRO- VIDING FOR VARIANCES, PROVIDING FOR STANDARDS FOR POLLUTANT INTERCEPTOR AND GREASE TRAP CONSTRUCTION, PROVIDING FOR REQUIREMENTS FOR SCHEDULED MAINTENANCE OF POLLUTANT INTER- CEPTORS AND GREASE TRAPS, PROVIDING FOR PER- MITTING AND INSPECTIONS, PROVIDING FOR PRO- HIBITION AGAINST THE USE OF SOLVENTS, PROVID- ING FOR FEES, PROVIDING FOR ENFORCEMENT, PROVIDING FOR,PENALTIES, PROVIDING FOR REPEAL OF CONFLICTING PROVISIONS, PROVIDING FOR ,INCORPORATION IN CODE, PROVIDING FOR APPLI- CABILITY, PROVIDING, FOR SEVERABILITY, PRO- VIDING FOR EFFECT IVt UATE ( see memorandum dated September 18, 1990 ) OCT 16 1990[r, . 4y' ..b' O C T 1 fl® BOOK 9. PUBLIC ITEMS CONTINUED P_ B. PUBLIC HEARINGS CONTINUED 2. CONTINUED PUBLIC HEARING AND CONSIDERATION: TY TARBY/DEBARTOLO CORP. REQUEST FOR COMPRE- HENSIVE PLAN AMENDMENT, REZONING, AND D.R.I. DEVELOPMENT ORDER APPROVAL (memorandum dated Oct. 8, 1990) ( use previous back-up material) 10. COUNTY ADMINISTRATOR'S MATTERS None 11. DEPARTMENTAL MATTERS A. COMMUNITY DEVELOPMENT None B. EMERGENCY SERVICES 1. Approval to Surplus Fire Apparatus From the North County Fire District ( memorandum dated October 3, 1990 ) 2. Approval of FY -91 Hazardous Materials Emergency Planning Agreement (memorandum dated Sept. 27, 1990) C. GENERAL SERVICES None D. LEISURE SERVICES None E. OFFICE OF MANAGEMENT AND BUDGET None F. PERSONNEL None r G. H. PUBLIC WORKS 1. Pay Request #5 from Marshall, McCully E Assoc. for Petition Paving Projects (memorandum dated Sept. 24, 1990) 2. Request for -Floodplain Cut 8 Fill Balance Waiver for Copelands Landing Sub., Ph, I & 11 E Copelands Landing Riverside P.R.D. (memorandum dated Sept. 26, 1990) 3. Gifford Street Light District - Weliford Hardee Request for Additional Lighting or Removal from District (memorandum dated Oct. 8,. 1990) UTI— L—IT_IES 1. Silver Oaks (51st Court) Water Distribution System Assessment (memorandum dated Oct. 5, 1990) 11. DEPARTMENTAL MATTERS CONTINUED H. UTILITIES CONTINUED 2. Royal Poinciana Park ( memorandum dated Sept. 27, 1990 ) 3. C.O. #1. North County Sewer Project Contract #1 ( memorandum dated Sept. 27, 1990 ) 4. Water Line Installation: Miraflores Sub. Assessment Project for Water Service ( memorandum dated Oct. 2, 1990 ) S. Agreement/IRC 8 Mr. 8 Mrs. Timothy Collins C. COMMISSIONER MARGARET C.. BOWMAN D. COMMISSIONER DON C. SCURLOCK, JR. E. COMMISSIONER GARY C. WHEELER 14. SPECIAL DISTRICTS SOLID WASTE DISPOSAL DISTRICT A., Consulting Services by CHZM Hill Bond Covenant 8 Full Cost Accounting Rule (Work Authorization 4) ( memorandum dated Sept. 25, 1990 ) B. Consulting Services By CHZM Hill Bond Covenant 6 Full Cost Accounting Rule (Work Authorization 5 8 6) (memorandum dated Sept. 25, *1990) C.. Approval of minutes of meeting Sept. 11, 1990 PAGE 15. ADJOURNMENT ANYONE WHO MAY WISH TO APPEAL *ANY DECISION WHICH MAY BE MADE AT THIS MEETING WILL NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL WILL BE BASED. p(7rN c 4 " f1 ti. Temporary Water Service ( memorandum dated October 3, 1990 ) 12. COUNTY ATTORNEY A. Condemnation East 1/4 Lot 6 Blk. 6 - Booker T. Washington Subdivision (memorandum dated Oct. 1, 1990) B. Resolution Creating a Historic Resources Advisory Committee (memorandum dated Oct. 4, 1990) , C. Addendum to Lease with Humane Society (memorandum Oct. 4, 1990) 13. COMMISSIONERS ITEMS A. CHAIRMAN CAROLYN K. EGGERT Approval of Resolution Creating Professional Services Committee 8 Committee Appointments (memorandum dated Oct. 8, 1990) B. VICE CHAIRMAN RICHARD N. BIRD C. COMMISSIONER MARGARET C.. BOWMAN D. COMMISSIONER DON C. SCURLOCK, JR. E. COMMISSIONER GARY C. WHEELER 14. SPECIAL DISTRICTS SOLID WASTE DISPOSAL DISTRICT A., Consulting Services by CHZM Hill Bond Covenant 8 Full Cost Accounting Rule (Work Authorization 4) ( memorandum dated Sept. 25, 1990 ) B. Consulting Services By CHZM Hill Bond Covenant 6 Full Cost Accounting Rule (Work Authorization 5 8 6) (memorandum dated Sept. 25, *1990) C.. Approval of minutes of meeting Sept. 11, 1990 PAGE 15. ADJOURNMENT ANYONE WHO MAY WISH TO APPEAL *ANY DECISION WHICH MAY BE MADE AT THIS MEETING WILL NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL WILL BE BASED. p(7rN c 4 " f1 ti. Tuesday, October 16, 1990 The Board of County Commissioners of Indian River County, Florida, met in Regular Session at the County Commission Chambers, 1840 25th Street, Vero Beach, Florida, on Tuesday, October 16, 1990, at 9:00 o'clock A.M. Present were Carolyn K. Eggert, Chairman; Richard N. Bird, Vice Chairman; Margaret C. Bowman; Don C. Scurlock, Jr.; and Gary C. Wheeler. Also present were James E. Chandler, County Administrator; Charles P. Vitunac, Attorney to the Board of County Commissioners; and Virginia. Hargreaves, Deputy Clerk. The Chairman called the meeting to order. Reverend John Harrington, Christ United Methodist by the Sea, gave the invocation, and Commissioner Bird led the Pledge of Allegiance to the Flag. ADDITIONS TO THE AGENDA/EMERGENCY ITEMS Chairman Eggert requested that the adoption and presentation of a Proclamation in regard to Disability Employment Awareness Month be added to the Agenda as 5 B. She advised that Item 11 B (1) which is listed under Emergency Services should be moved to North County Fire District under Special Districts. The Chairman further requested that an approval of the Bonds for herself and Commissioner Wheeler be added to the Consent Agenda as Item 7 U, and also wished to add under her items as 13 A (2) Support of the Health Department's recommendations re Halloween. ON MOTION by Commissioner Scurlock, SECONDED by Com- _ missioner Wheeler, the Board unanimously approved the addition and transfer of the items on today's Agenda as described above. -. b [�UOK F,'IvE���R.J% OUT 16 '290 PROCLAMATION (RED RIBBON WEEK) BOOK 8.1 PAUL ���C Chairman Eggert read aloud the following Proclamation desig- nating the week of October 20 -28th RED RIBBON WEEK and presented it to Deputy John Dobis: P R O C L A M_A T I O N WHEREAS, drug abuse in Florida has reached epidemic stages, and the 15-24 year old age group is dying at a faster rate than any other age group; and WHEREAS, it. is imperative that a united effort of the community members be launched to stem the tide of drug abuse; and WHEREAS, the sponsors of RED RIBBON WEEK, the JUST SAY NO COUNCIL OF INDIAN RIVER COUNTY, are asking the citizens to take this opportunity to demonstrate their commitment to drug free lives by wearing red ribbons from October 20-28, 1990; and WHEREAS, youth, parents, teachers, and persons from all walks of life are offering their commitment to eliminate the demand for alcohol and drugs by wearing symbolic red ribbons during RED RIBBON WEEK: NOW, THEREFORE, BE IT PROCLAIMED BY THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA that the week of October 20-28, 1990 be designated as RED RIBBON WEEK in Indian River County, and the Board further encourages its citizens to wear red ribbons or display one at home, at the workplace, school, church, etc., and participate in drug awareness activities, making a visible statement that we are stronglycommitted to win the war on drugs. . Adopted this 16th day of October, 1990 2 BOARD OF COUNTY COMMISSIONERS INDIAN RIVER COUNTY, FLORIDA Carolyn . Eggert,' iairman PROCLAMATION (DISABILITY EMPLOYMENT AWARENESS MONTH) Chairman Eggert read aloud the following Proclamation desig- nating the month of October, 1990, DISABILITY EMPLOYMENT AWARE- NESS MONTH, and presented it to Dr. Ronald Hudson. P R O C L A M A T I O N DESIGNATING THE MONTH OF OCTOBER, 1990 AS DISABILITY EMPLOYMENT AWARENESS MONTH WHEREAS, persons with physical and mental disabilities have sought to overcome vocational, economic, educational, environmental and attitudinal barriers in their pursuit of employment opportunities in Florida= and WHEREAS, many people with disabilities are ready and willing to participate' in the work force, given. the advantage, encouragement and support to prepare for works and WHEREAS, the economic growth and development of the State depend upon a reliable work force of which persons with disabilities comprise an important component= and WHEREAS, ,the President's Committee on Employment of People with Disabilities continues to recommend policies and develop programs which'. lead to independent wage earning for those facing barriers to employment and training in Florida: . NOW, THEREFORE, BE IT PROCLAIMED BY TIIE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA that THE MONTH OF October, 1990 be designated as DISABILITY EMPLOYMENT AWARENESS MONTH in 'Indian River County, and the Board urges all citizens to observe this month by acknowledging the contributions of disabled persons as workers and citizens, and by ificreasing the employment opportunities available to them. Adopted this 16th day of October, 1990. BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA Carolyn ff. Eggert airman OM d 1 1990 3 poor. Fat b= r OCT 16 199 6:3'�' APPROVAL OF MINUTES The Chairman asked if there were any additions or correc- tions to the Minutes of the Tentative Budget Hearing Meeting of September 5, 1990. There were none. ON MOTION by Commissioner Bird, SECONDED by Commis- sioner Bowman, the Board unanimously approved the Minutes of the Tentative Budget Hearing Meeting of September 5,.1990, as written. The Chairman asked if there were any additions or correc- tions to the Minutes of the Final Budget Hearing Meeting of September 12, 1990. There were none. ON MOTION by Commissioner Bird, SECONDED by Commis- sioner Scurlock, the Board unanimously approved the Minutes of the Final Budget Hearing Meeting of September 12, 1990, as written. The Chairman asked if there were any additions or correc- tions to the Minutes of the Regular Meeting of September 11, 1990. There were none. ON MOTION by Commissioner Scurlock, SECONDED by Com- missioner Bowman, the Board unanimously approved the Minutes of the Regular Meeting of September 11, 1990, as written. CONSENT AGENDA Chairman Eggert asked that Items H, P and T, be removed for discussion; Commissioner Wheeler requested that Item N be removed for discussion also; and Commissioner Bowman requested the removal of Items G and R. 4 A._Appointment by Sheriff Dobeck ON MOTION by Commissioner Scurlock, SECONDED by Com- missioner Bird, the Board unanimously approved the appointment of the following Deputy Sheriffs by Sheriff Dobeck: B. Reports Anthony M. Mongelli Roger J. Oddo Kevin Allan Heinig The following were received and placed on file in the Office of Clerk to the Board: REPORT OF CONVICTIONS, MONTH OF SEPTEMBER, 1990 Copy of Budget, Year ended Sept. 30, 1990, for the Vero Lakes Water Control District. Copies of Resolutions adopted by the Board of Trustees of the I.R.C. Hospital District on September 20, 1990. C. Accept Subgrant Award for 5 Anti -Drug Abuse Grant Programs ON MOTION by Commissioner Scurlock, SECONDED by Com- missioner Bird, the Board unanimously authorized the Chairman to sign the Certificate of Acceptance of Subgrant Award for the following five*Anti-Drug Abuse Programs awarded from DCA: 1) Substance Abuse Advisory Council Administrative Expenses - $12,000 2) IRC Jail Substance Abuse Counseling Program - $38,771 3) Intervention/Aftercare Program - $38,771 4) First Start Program - $21,516 5) Just Say No Program - $17,447 CERTIFICATES OF ACCEPTANCE ON FILE IN THE OFFICE OF CLERK TO THE BOARD. 5 0 640 D. Annual Fire Control Report (Div. of Forestry) The Board reviewed letter from District Manager Paul Palmiotto: FLORIDA DEPARTMENT OF AGRICULTURE & CONSUMER SERVICES DIVISION OF FORESTRY ■ -4 . OCT 1990 RECEIVED BOARD COUNTY COMMISSIONERS 5740 October 4, 1990 Indian River County Board of County Commissioners 1840 25th Street Vero Beach, Florida 32968 Dear County Commissioners: I respectfully submit the attached report of the Division of Forestry's Fire Control and Prevention activities for fiscal year July 1, 1989 to June 30, 1990. The report includes the following items: * Fire Activity * Fire Prevention Efforts * Law Enforcement Program * Funds Expended under the RCFP Program * Number of Burning Authorizations Issued * RCFP equipment leased under the RCFP program in your county * Number of fg RCFP Schools held and number of students * Theetotal and under wildland fire protection and cost to the county. Our goal is zero man -caused fires and through the cooperation and help of the structural fire service and the public we can make great strides in achieving this goal. We appreciate the opportunity to serve you and the citizens of the county. If you have any questions about this report or would like further information please do_not hesitate to contact me. Serely: Paul V. Palmiotto District Manager ON MOTION by Commissioner Scurlock, SECONDED by Com- missioner Bird, the Board unanimously accepted the Annual Fire Control Report from the Division of Forestry for the record. SAID REPORT IS ON FILE IN THE OFFICE OF CLERIC TO THE BOARD. 6 E. Occupational License Taxes - Month of September, 1990 The Board accepted for the record the following report from Tax Collector Gene E. Morris: TO: Board of County Commissioners FROM: Gene E. Morris, Tax Collector SUBJECT: Occupational Licenses DATE: October 5, 1990 Pursuant to Indian River County Ordinance No. 86-59, please be informed that $128,903.57 was collected in occupational license taxes, during the month of September, 1990, representing the issuance of 5288 licenses. Gene E. Morris, Tax Collector F. Letter in support of Appt. of Carolyn Stuckey to Housing Au—tfior i ty ON MOTION by Commissioner Scurlock, SECONDED by Com- missioner ommissioner Bird, the Board unanimously authorized the Chairman to send the following letter to the Governor supporting the appointment of Carolyn Stuckey to the I.R.C.Housing Authority as a replacement for Godfrey Gipson. OT 16 1990 Telephone: (407) 567-8000 a00� BOARD OF COUNTY COMMISSIONERS 1840 25th Street, Vero Beach, Florida 32960 October 16,. 1990 The Honorable Bob Martinez Governor, State of Florida The Capital Tallahassee, Florida 32399-0001 Dear Governor Martinez: 8 1 U ['AUA42 Suncom Telephone: 224-1011 Carolyn S. Stuckey has been recommended to us as a "resident in a project" applicant to the Indian River County Housing Authority Board of Directors. Ms. Stuckey is a resident and treasurer 'of the tenant association of Victory Park Apartments, a low-income, farm -labor housing project in Indian River County. She has demonstrated the interest, knowledge and ability to be a good Board member. On October 16, 1990 the Board of County Commissioners voted to support this application and recommends Ms. Stuckey to you for appointment to the Indian River County Housing Authority Board. _ Sincerely, Carolyn' Eggert Chairman G. Bid #90-108 - Furnish 8 Install Workstations The Board reviewed memo from CPO Manager Mascola: 8 DATE: September 26, 1990 TO: BOARD OF COUNTY COMMISSIONERS THRU: James E. Chandler, County Administrator H.T. "Sonny" Dean, Direc r Department of General rvices FROM: Dominick L. Mascola, CPO Manager Division of Purchasing SUBJ: IRC BID #90-108/Furnish & Install Workstations BACKGROUND: On request from the Engineering Department, the bid for Furnish & Install WorkstationSwas properly advertised and Seven (7) Invi- tations to bid were sent out. On Septermber 20, 1990 bids were received. Three (3) vendors submitted proposals for the commodity. Staff has reviewed the submittal to ascertain adherence to specifi- cations. Blind Squirrel was the lowest bidder and met all require- ments. FUNDING: Monies for this project will come from Budget Engineering Office Furniture & Equipment. Funds available $10,825.00. RECOMMENDATION: Staff recommends the Award of a Fixed Contract for $10,715.00 to the low bidder, Blind Squirrel for the following as listed: ITEM NO. DESCRIPTION QTY PRICE EA EXT TOTAL 1. Partitions for 9' 4 $1,377.00 $5,348.00 x 8' (9' section to be 79" high) & 72" wide x 42" high partition 2. Worktop 30" x 72" 4 $ 164.00 -$ 656.00 desk w/grommet, 24" x 24" return 3. 24"x72" credenza 4 $ 92.00 $ 368.00 4. Task chair, pneumatic 4 $ 302.50 $ 624.00 lift, tilt back w/arms S. Pedestals w/2.file 8 $ 200.00 $1,600.00 drawers = 6. Keyboard drawers 4 $ 111.50 $ 446.00 7. 2 -drawer lateral file 2 $ 231.50 $ 463_.00 •' 36" wide 9 T 1 fou`990 (L����� Fa,c' T -� 6 1990 eoo F,,;r 6 Commissioner Bowman noted that the total bid is now 3 times the original amount, and she did not understand why they had to eliminate overhead storage bins. Commissioner Scurlock believed they decided they need three work stations instead of one, and Administrator Chandler ex- plained that they had 4 work stations budgeted and the bid was structured on the unit price. Commissioner Bowman then noted that in one place they talk about a 24" x 24" return but on another page they talk about a 24" x 42" dimension, which she did not understand. Public Works Director Davis explained that these units are partitioned work stations which are needed so they can implement the CAD system. Basically, they have recently remodeled some portions of the Engineering Division to accommodate the CAD equipment coming in and they have had to make some minor changes in the floor plan. He can provide a floor plan if desired. ON MOTION by Commissioner Scurlock, SECONDED by Com- missioner Wheeler, the Board unanimously awarded Bid #90-108 to the low bidder, Blind Squirrel, for the items set out in staff recommendation and approved the award of a Fixed Contract with Blind Squirrel for $10,715, per the following Bid Tabulation: 10 H. Bid #91-25, County Jail Surplus The Board reviewed memo from CPO Manager Mascola and memo from General Services Director Dean: DATE: October 1, 1990 TO: BOARD OF COUNTY COMMISSIONERS THRU: James E. Chandler, County Admi istrator H.T. "Sonny" Dean, Director Department of General s FROM: Dominick L. Mascola, CPO Manager Division of Purchasing SUBJ: IRC 91-25/Indian River County Jail Surplus BACKGROUND: The following equipment has been declared surplus to the needs of Indian River County: 1. Champion Dishwasher w/surrounding service tables 2. Hatco Hot Water Booster (for dishwasher) 3. Grease Master Range Hood (Design IV Model GWC4) 4. Food Tray Roller Unit (Custom Fabricated) S. Base Unit for Cold Top (Ace Fabrication) 6. Pot Sink (Custom Fabricated, 3 Well) 7. Coffee Counter Unit (Ace Fabrication) 8. Single SS Wall Mounted Hand Sink 9. Huebsch Originators Drying Tumbler (Asset #3357; moved from old -17th Street Jail) I T 1 " 1 1 BOOK"81 N�'UE �1$e� Dates 9/20/90 BOARD OF COUNTYMMMISSIONMU 1840 251h Saeat, Vero Beack Fbndn —90 PURCHASING DEPT. aY BID TABULATION r........ 1=51 U74MM cp" Submitted By Doltd(tial( L AAsscOla 2 �" •".�/a .� PURCHASING MANAGE Bid No. x"108 Date Of Opening 9/19/90 Recommended Award �LOR14 3,019.50 Bid Title Furnish 8 Mall Workstation 1. Blind el/dba Huston's $3.01.9.50 4. International Nktit $5,825.16 234 W. Osceola Street 3301 Industrial 25th St Stuait, F1 33494 Ft Pierce, F1 34946 2. American Business Interiors $3,414.77 . 2015 S Waverly Place Kelbourne, F1 32901 3. $4,269.60 x.962 14th Ave Alt Bids: $7,326.20 Vero Beach, PI 32961 $11.343.20 H. Bid #91-25, County Jail Surplus The Board reviewed memo from CPO Manager Mascola and memo from General Services Director Dean: DATE: October 1, 1990 TO: BOARD OF COUNTY COMMISSIONERS THRU: James E. Chandler, County Admi istrator H.T. "Sonny" Dean, Director Department of General s FROM: Dominick L. Mascola, CPO Manager Division of Purchasing SUBJ: IRC 91-25/Indian River County Jail Surplus BACKGROUND: The following equipment has been declared surplus to the needs of Indian River County: 1. Champion Dishwasher w/surrounding service tables 2. Hatco Hot Water Booster (for dishwasher) 3. Grease Master Range Hood (Design IV Model GWC4) 4. Food Tray Roller Unit (Custom Fabricated) S. Base Unit for Cold Top (Ace Fabrication) 6. Pot Sink (Custom Fabricated, 3 Well) 7. Coffee Counter Unit (Ace Fabrication) 8. Single SS Wall Mounted Hand Sink 9. Huebsch Originators Drying Tumbler (Asset #3357; moved from old -17th Street Jail) I T 1 " 1 1 BOOK"81 N�'UE �1$e� OCT 16 1990 R00K 1 F'A,G 646 ANALYSIS: Staff recommends the authority be granted by.the Board of County Commissioners to declare the above surplus and authorize its sale. FUNDING: The monies received from -this sale will be returned to the General Fund. RECOMMENDATION: This will be placed on the Surplus Property Sale open to the Public as per State Statutes - DATE: OCTOBER 15, 1990 TO: HONORABLE.BOARD OF COUNTY COMMISSIONERS. THRU: JAMES E. CHANDLER COUNTY ADMINISTRATOR FROM: H.T. "SONNY" DEAN, DIRECTAES DEPARTMENT OF GENERAL SER SUBJECT: .SURPLUS KITCHEN EQUIPMENT - INDIAN RIVER COUNTY JAIL BACKGROUND: The Indian River County School District requested the subject equipment be transferred to them for their use. In return they would be responsible for removal and would give us two mini school buses for use in our Week -end Work Program. ECOMMENDATIONS Staff recommends approval of the above request in accordance with State Statues. Chairman Eggert noted that she pulled this item off the Consent Agenda because of the new information about the School District requesting this equipment and offering the use of two mini school buses for our Week -end Work Release Program in return. Commissioner Wheeler wished it confirmed that there is none of this equipment that we can use, and this was confirmed by Director Dean. ON MOTION by Commissioner Bird, SECONDED by Commis- sioner Bowman, the Board unanimously declared the 12 0 _I items listed in memo dated October 1, 1990, surplus and approved the request and offer of the School Board, all as recommended by staff. I. Bid #91-1 - Type I &_[I Asphalt The Board reviewed memo from the Division of Purchasing: DATE: September 28, 1990 TO: BOARD OF COUNTY COMMISSIONERS THRU: James E. Chandler, County Admi ' trator H.T. "Sonny" Dean, Director go) Department of General services FROM: Dominick L. Mascola, CPO Manager Division of Purchasing SUBJ: IRC BID #91-1/Type I & II Asphalt BACKGROUND: On request from the Road & Bridge Division, the subject bid was properly advertised and Seven (7) Invitations to Bid were sent out On September 12, 1990, bids were received with Three (3) vendors submitting proposals for the commodity. ANALYSIS: Staff has reviewed the submittal to ascertain adherence to specifi- cations. Martin Paving was the low bidder and met all requirements. W rr*Tr%*r LTf % . Monies for this project will come from Budget Road & Bridge.Accounts for paving material. Funds available $470,000.00. RECOMMENDATION: Staff recommends the Award of an Open End Contract to Martin Paving with an estimated value of $100,000 per year. Also, authorize the Purchasing Manager,to rendw the Contract subject to satisfactory performance, zero cost increase, vendor acceptance, and determi- nation that renewal is in the best interest _of the County. The initial contract period shall begin on the date of award. ON MOTION by Commissioner Scurlock, SECONDED by Com- missioner Bird, the Board unanimously awarded Bid #91-1 to the low bidder, Martin Paving, and approved the award of an Open End Contract to same with an OCT 16 1990 13 ROC4 3 .FOU I' - OCT 16 199Q POCK 81 F-A,E 64S estimated value of $100,000 per year, as recommended by staff and per the "following Bid Tabulation: • . Tw...w: ,1]001 as7i000 • Recommended Award BOARD OF COUNTY COMMISSIONERS 164015th Sweat. Vero Beach. fUn& 32960 _aVF . „�` �.. r3-• Z `��-�> -� _ ��RID Date 9/12/90 PURCHASING DEPT. BID TABULATION - Submitted By Dominick L Mascola PURCHASING MANAGER Bid Na 91-1 Date Of Opening9/12/90 Bid Title Type I 6 II Asphalt I. Martin Paving Tnx I 30.83 per ton P.O. Box 6990 - Type n 29.94 -per ton Vero Beach, F1 32961 Pidt-up 28.00 per ton 2. Dickerson of Florida Type I 32.95 per ton P.O. Drawer 719 Type n 32.45 per ton Stuart, P1. 33995 Pick-up 26.50 per tam 3. Ft Pierce Contracting corp Type I 33.70 per ton P.O. Baas 3265 Type II 33.60 per tan Ft Pierce, F1 34948 Pick-up 28.50 per tan J. Bid #91-2 - Asphalt Coated Corrugated & Aluminum Pipe The Board reviewed memo from CPO Manager Mascola: DATE: September 28, 1990 TO: BOARD OF COUNTY COMMISSIONERS THRU: James E. Chandler, County Administrator H.T. "Sonny" Dean, Directo Department of General Se FROM: Dominick L. Mascola, PO Manager Division of Purchasing - SUBJ: IRC BID #91-2/Asphalt Coated Corrugated & Aluminum Pipe BACKGROUND: On request from the Road & Bridge Division, the subject bid was properly advertised and Six (6) Invitations to Bid were sent out. On September 12, 1990, bids were received with `-Two •(2) vendors submitting proposals for the commodity. AATST_VCTC . Staff has reviewed the submittal to ascertain adherence to specifi- cations. Southern Culvert was the low bidder and met all require- ments. 14 FUNDING: Monies for this project will come from Budget Road & Bridge Accounts for pipe and culvert. Funds available $60,000.00. RECOMMENDATION: Staff recommends the Award of an Open End Contract to Southern Culvert, with an estimated value of $15,000 per year. Also, author- ize the Purchasing Manager. to renew the Contract subject to sat- isfactory performance, zero cost increase, vendor acceptance, and determination that renewal is in the best interest of the County. The initial contract period shall begin on the date of award. ON MOTION by Commissioner Scurlock, SECONDED by Com- missioner Bird, the Board unanimously awarded Bid #91-2 to the low bidder, Southern Culvert, and approved the award of an Open End Contract to same with an estimated value of $15,000 per year, as recommended by staff and per the following Bid Tabulation: - - . BOARD OF COUNTY C0MMMIONERS DOQt9/I2/90 r6+o2sthS&wLV00Beach n i&3"60 PURCHASING DEPT. - - BID TABULATION - . •. Tw...w+ t=!'W74W 0 _aVF T� �•� _ L ire.w T.w....i 1'S.•tOtt �...���� Subnitted By Dominick L Masrala Z .✓gyp.' ,k �•- �'' PURCHASING MANAGER Bid No. 91-2 Date Of Opening9/12/90 Reconunended Award �LORi - Bid 7i OCT 1.6 1990 POCK �� F�1;r 65' DATE: October 4, 1990 , TO: BOARD OF COUN'T'Y COMMISSIONERS THRU: James E. Chandler, County Administrator H.T. "Sonny" Dean, Director Department of General Se FROM: Dominick L. Mascola, �naaer Division of Purchasing SUBJ: IRC: Bid #91-4/Lime Rock for Road Base BACKGROUND: On request from the Road & Bridge Division, the subject bid was properly advertised and Six (6) Invitations to Bid were sent out. On September 12, 1990, bids were received with Three (3) vendors submitting proposals for the commodity. ANALYSIS: • Staff has reviewed the submittal to ascertain adherence to speci- fications. pedfications. Blackhawk Quarry was the low bidder and met all require- ments for Limerock delivered to the County. Global Paving Systems was the low bidder and met all requirements for Limerock to be picked up by the County. FUNDING: Monies for this project will cane from Budget Road and Bridge Accounts for paving material. Funds available $470,000.00. RECOMMENDATION: - Staff recommends the Award of art Open End Contract to Blackhawk Quarry for Limerock delivered and Global Paving Systems for ' Limerock for pick up by County, with an estimated total of $20,000 per year. Also, authorize the Purchasing Manager to renew the Contract subject to satisfactory performance, zero cost increase, vendor acceptance, and determination that renewal is in • the best interest of the County. The initial contract period shall begin on the date of award. ON MOTION by Commissioner Scurlock, SECONDED by Com- missioner Bird, the Board unanimously awarded Bid #91-4 to Blackhawk Quarry, the low bidder for Limerock delivered and to Global Paving Systems, the low bidder for Limerock to be picked up by the County, and approved Open End Contracts with same as recommended by staff and per the following Bid Tabulation: 16 BOARD OF CO LINTY COMMISSIONERS ra o 25th S&cc4 Vero Beac& Flon& =50 ��� T..w... 1=31 x7 sacro �^�. ��,a.,..,, T.uw.�rt =,,,,,, Z"9. Recommended Award �LORIV .pt Date 8 9/12/90 PURCHASING DEPT. BID TABULATION Submitted By Dominick L MBScola PURC4ASiNG MANAGER Bid No. 91-4 Date Of Opening 9/12/90 Bid idle Lim Rock for Road Base *. 1. Global Paving •....,_. ..__ ..�. .�. �....—•--- T•9nro •Rock SRoad ... ... .._ •—�-------...—.__..r. — — P.O. Box 537 Delivery - 6.49 per ton Vero Beach, Fl 32961 Pick -Up - 4.75 per ton . 2. Blackhawk Quarry Idme Rock & Road Base 1400 Willowbrook Street Palm Bay, F1 32909 Delivery - 7.09 per ton Pick-up - NIB 3. Dickerson Florida Inc Lim Rock Road i;.-qp P.O. Drawer 719 Delivery - 9.15 Stuart, F1 34495 Pick-up - 7.75 L. Bid #91-5 - Shell Material The Board reviewed memo from CPO Manager Mascola: DATE: October 2, 1990 TO: BOARD OF COUNTY CONMSSIONERS THRU: James E. Chandler, County Administrator H.T. "Sonny" Dean, Director _ Department of General ,Servic FROM: Dominick L. Mascola, CPO Manager Division of Purchasing SUBJ: IRC Bid #91-5/Shell Material -BACKGROUND: On request from the �oad & Bridge Division, the subject bid was properly advertised and Six (6) Invitations to Bid were sent out. On September 12, 1990, bids were received with Four (4) vendors submitting proposals for the commodity. ANALYSIS: Staff has reviewed the submittal to ascertain adherence to speci- fications. Global Paving was the low bidder and met all require- ments. FUNDING: Monies for this project will cane from Budget Road and Bridge Accounts for paving material. Funds available $250,000.00. OCT 16 1990 17 �uo�. 6"1 OCT 16 1990 ���� RJQK ;E e., RECOMMENDATION: Staff recamnends the Award of an Open End Contract to Global Paving with an estimated value of $20,000.00 per year. Also, authorize the Purchasing Manager to renew the Contract•subject to satisfactory performance, zero cost increase, vendor acceptance, and determination that renewal is in the best interest of the County. The initial 'contract period shall begin on the date of award. ON MOTION by Commissioner Scurlock, SECONDED by Com- missioner Bird, the Board unanimously awarded Bid #91-5 to the low bidder, Global Paving, for Shell Material, and approved an Open End. Contract with same with an estimated value of $20,000 per year as recom- mended by staff and per the following Bid Tabulation: ,_ 9=51 uvaoao Recmm anded Award BOARD OF COUAMY COMMISSIONF.BS 2840 25M Saeu, vem Beack Pon& MM �. •. - :� * ': ✓ ~ RlO!` a Date 9/12/ 90 PURCHASING DEPT. BID TABULATION - Submitted By Dominick L Maacofa e....., •d...w.: seen PURCHASING MANAGER Bid Na 91-5 Date Of Opening 9/12/90 Bid Tittle Shell Material 1. Global Pavine � Delivered ...~.^,-.._ _ ton-�......�� +. y 4. Stewart Industries ~..�.... Delivered � 7.8�- ~ rL- P.O. Box 537 1 Pick-up 2:75 per ton P.O. Bok 4332 Pick-up 3.95 per ton Vero Beach, F1 32961 Ft Pierce, F1 34948 2. Blackbawk Quarry Delivered 7.25 per ton 1400 Willowbrook St Pick-up N/B Palm bay, F1 32909 3. Martin Paving Delivered 7.40 per ton P.O. Box 2594 Pick-up 4.35 per tan �. Vero Beach, Fl 32961 M. Bid #91-8 - Road Stabilization Material The Board reviewed memo from the CPO Manager: 18 DATE: September 28, 1990 TO: BOARD OF COUNTY COMMISSIONERS THRU: James E. Chandler, County Administrator H.T. "Sonny" Dean, Direct r Department of General S t: �149 FROM: Dominick L. Mascola, CPO Manager Division of Purchasing SUBJ: IRC BID #91-8/Road Stabilization BACKGROUND: On request from the Road & Bridge Division, the subject bid was properly advertised and Pive (5) Invitations to Bid were sent out On September 12, 1990, bids were received with Four (4) vendors submitting proposals for the commodity. ANALYSIS: Staff has reviewed the submittal to ascertain adherence to specifi- cations. Henry Fisher was the low bidder and met all -requirements. FUNDING: Monies for this project will come from Budget Road & Bridge Accounts for paving material. Funds available $470,000.00. RECOMMENDATION: Staff recommends the Award of an Open End Contract to Henry Fisher with an estimated value of $10,000 per year. Also, authorize the Purchasing Manager to renew the Contract subject to satisfactory performance,. zero cost increase, vendor acceptance, and determi- nation that renewal is in the best interest of the County. The initial contract period shall begin on the date of award. ON MOTION by Commissioner Scurlock, SECONDED by Com- missioner Bird, the Board unanimously awarded Bid #91-8 to the low bidder, Henry Fischer & Sons, for Road Stabilization Material, and approved an Open End Contract with same with an estimated value of $10,000 per year as recommended by staff and per the following Bid Tabulation: T 16 10 19 - fz00K. ��E • Date 19/14/90 BOARD OF COUNTY COJWSSIONERS IND 25thS&vet.ve►oDftc,.Flar =960 PURCHASING DEPT. • BID TABULATION - , = Submitted By Dominick L Mascola TwMw.M: I=) 867.4000 5nw6Mn TM,i.r+:—...tO7t PURCHASING MANAGER Bid No: 91-8 Dote Of Opening9/12/90 Recommended Award �LURI�°'. Road Stabilization Material Bid Title' 1. Henry Fischer S Sons �-� Delivered $3.85 per � ton - Delivered $7.40 mr ton — 4 martin P.O. Box 780068 Pickup $2.00 per ton P.O. Bos 6990 Pickup $4.35 per ton Sebastian, n 32978-00685 Vero Beach, F1 32961-6990 2. Global Pa Delivered $3.99 per ton P.O. Box 537 . Pick-up _$2.25 per ton Vero Beach, n 32961 3. Blackbawk Quarry Delivered $4.25 per ton 1400 WillwAzook St Pick-up NIS Palm Bay, n 32909 N. Bid #91-18 - Grapefruit Crop Harvest The Board reviewed memo from CPO Manager Mascola: DATE: September 26, 1990 TO: BOARD OF COUNTY COMMISSIONERS - THRU: James E. Chandler, County Administ ator H.T. "Sonny" Dean, Director Department of General S FROM: Dominick L. Mascola, CPO Manager Purchasing Division SUBJ: IRC Bid #91-18/Grapefruit Crop Harvest BACKGROUND: On request from the Utility Department, the bid for Grapefruit Crop Harvest was properly advertised and Thirty -Eight (38) Invitations to Bid were sent out. On September 26, 1990, Two (2) vendors sub- mitted proposals for the commodity. ANALYSIS: Staff has reviewed the submittal to ascertain adherence to specifica- tions. Hubert Graves was the highest bidder and met all requirements. RECO14MENDATION : Staff recommends the Award of a Fixed Contract to the highest bidder, Hubert Graves, who agrees to buy good merchantable fruit as follows: 1. Approximately 3,000 boxes of white grapefruit at $4.15 per box. 2. 'Approximately 5,500 boxes of red grapefruit at $5.00 per box. Estimate amount of income from sale of fruit: $39,950.00. 20 Commissioner Wheeler wished to know what we are doing with the grapefruit located by the Landfill, and Director Dean in- formed him that crop is out for bid now. ON MOTION by Commissioner Scurlock, SECONDED by Com- missioner Bird, the Board unanimously awarded Bid #91-18 to the highest bidder, Hubert Graves, for the Grapefruit Crop Harvest and approved a Fixed Contract with same as recommended by staff and per the following Bid Tabulation: SAID CONTRACT IS ON FILE IN THE OFFICE OF CLERK TO THE BOARD. 0. Bid #91-9 - Reinforced Concrete Pipe The Board reviewed memo from the CPO Manager: 21 �' E'A'v' CT 16 1990 BOARD OF COUNTY COMMISSIONERS Date -9/26/90 . IM2arhSet,ver,sem.Fri=960 PURCHASING DEPT. v BID TABULATION - t. id. as v Submitted BY Dominick L Mascola r......._ 4=1 aosaoao oma. rte: =..loll PURCHASING z13 MANAGER Bid Na 91-18 Date Of Opening 9/26/90 Recommended Award �LORIDt` Bid Title Grapefruit Crqp harvest 1. Aurbert Graves Packing P.O. Box 6190 Red - $5.00 per box Vero Beach, F1 32961-6190 2. The Packers of Indian River, Inc White -.0.15 per box 2202 12th Avenue Red - $3.50 per box Vero Beach, F1 32960 SAID CONTRACT IS ON FILE IN THE OFFICE OF CLERK TO THE BOARD. 0. Bid #91-9 - Reinforced Concrete Pipe The Board reviewed memo from the CPO Manager: 21 �' E'A'v' CT 16 1990 ov --16 1990 BOOK 81 F'b.GE UYO DATE: October 2, 1990 TO: BOARD OF COUNTY COMMISSIONERS THRU: James E. Chandler, County Admini trator H.T. "Sonny" Dean, Direc Department of General rvi FROM: Dominick L. Masco a, CPO Manager Division of Purchasing SUBJ: IRC Bid #91-9/Reinforced Concrete Pipe BACKGROUND -- -On request frau the Road & Bridge Division, the subject bid was properly advertised and Fourteen (14) Invitations to Bid were sent out. On September 12, 1990, bids were received with Five (5)vendors submitting proposals for the commodity. ANALYSIS: Staff has reviewed the submittal to ascertain adherence to speci- fications. Southern Culvert was the low bidder and met all require- ments for 24", 30", 36", 42", 48", 54", 60", & 72" x 8' reinforced concrete pipe. Southeast Municipal was the low bidder and met all requirements for 66", 96" x 8' reinforced concrete pipe. Joelson Pipe Co. was the low bidder and net all requirements for 15", 18", & 84" x 8' reinforced concrete pipe. FUNDING: Monies for this nrvject will come from Budget Roan, . and Bridge ` Accounts for Pipe_ ..0 u 1 ve r t _ Funds available : $ ti� .: RECOMMENDATION: ,Staff recommends the Award of an Open End Contract to Southern Culvert, Southeast Munici , & Joelson Pipe Co. with an estimated total value of $15,000.00 per year. Also, authorize the Purchasing Manager to renew the Contract subject to satisfactory performance, zero cost increase, vendor acceptance, and determination that renewal is in the best interest of the County. The initial contract period shall begin on the date of award. ON MOTION by Commissioner Scurlock, SECONDED by Com- missioner Bird, the Board unanimously -awarded Bid #91-9 to Southern Culvert, Southeast Municipal, and Joelson Pipe Co., low bidders for the sizes of reinforced concrete pipe listed in staff analysis and approved the award of an Open End Contract to same with an estimated total value of $15,000 per year, as recommended by staff. 22 I P. Leased.Space, Washington Plaza, Sebastian (Sheriff) The Board reviewed memo from General Services Director Dean: DATE: OCTOBER 8, 1990 TO: HONORABLE BOARD OF COUNTY COMMISSIONERS THRU: JAMES E. CHANDLER COUNTY ADMINISTRATOR FROM: H.T. "SONNY" DEAN, DIRECTOR ...eA DEPARTMENT OF GENERAL SERV ES SUBJECT: LEASED SPACE — WASHINGTON PLAZA; SEBASTIAN BACKGROUND: As you are aware, we are currently leasing the subject office space (1,125 square feet) from Ed Schlitt, Inc., Realtors, for the Sheriff's operations. The current lease which will expire November 30, 1990, is at an annual rate of $6,187.00 or $5.50 per square foot. The Owner had requested an increase to $8,557.30 or $7.70 per square foot. Having recently reviewed available leased space and pricing in the Sebastian area, staff felt $7.70 was not what the market reflected for this type space. Based on this attitude a tentative agreement was reached whereby $6.35 would be established for the next twelve months. The next year would be based on the CPI with a minimum of 4% and maximum of 10% increase. ANALYSIS: This price is below anything that was proposed earlier this year when we looked for leased space for other County offices in the Sebastian area. RECOMMENDATIONS: 4, Based on the above, staff recommends approval of an extension of the present lease at an annual rate of $7,143.75 or $6.35 per square foot. The lease would also include an escalation clause as outlined above. It is also requested that the Board authorized to execute the appropriate paper work. Chairman Eggert was a little confused as to just what that space is being used for up there, and wished to know exactly how it is being used and the space needs. Sheriff Dobeck referred the Board to his letter of April 17, 1985, presenting his request for space in the North County, which letter is as follows: OCT 16 1990 23 POCK � �� Fr1iu6J�d� _ O O T 1 6 199® fi� b cri f f P. O. BOX608 PHONE 562.7911 I ?00K R.T.'ITIM' DOBECK • 1ATDfiIN MEMBER FLORIDA SHERIFFS ASSOCIATION MEMBER OF NATIONAL SHERIFFS ASSOCIATION VI:Ito DEACII, FLORIDA 325)(30 Board of County Commissioners 1840 25th Street Vero Beach, FL 32960 RE: North County Office Space Areas to be served: April 17, 1985 Sebastian Roseland Fellsmere Vero Lake Estates Wabasso Office Use: Sheriff's Office Civil Process Complaint Affida-vits Witness Interview Investigative Follow-up Walk -In Informational and Other Dear Commissioners: RIVER COt'. n' It has become evident for many reasons, that we open a branch office in the North end of the county in order that we may better serve the fast growing area. This is being requested in order to continue to provide the best quality law enforcement and the handlipg of calls for service that are ever increasing in this area. Should the County Commission allow the Sheriff's Department to open this office, we would recommend for convenience that it be placed in the Sebastian area. This office would service the 5 locations mentioned above. The text of this letter will outline the uses and details of what we believe to be the needs.in justifying the opening of such an office. According to statistics provided by the University of Florida, "Crime in Florida" pages 96 and 97, the total -population of, Indian River County is 74,162 excluding the incorporated areas. This leaves the Indian River County Sheriff's Department_ a total of 57,131 people living in the areas that are currently patrolled by my department. There are no'substantial figures available, reflecting the exact population i'n the 5 areas that this office will service; but we believe the population in these areas is substantial enough to warrant its' opening. Sebastian and the other mentioned areas are desirable, coastal cities attracting people daily who become new residents. During the last year in the unincorporated areas, the population increased from 46,567 to the now 57,131 or approximately a 22.69% increase. The areas that this office hopes to serve represent a total of about 53% of calls for service during the first 3 1/2 months of 24 1985. Statistics of the last 4 months of 1984 on calls for service place this figure closer to 60%, most likely due to the seasonal influx on the population. A review of calls for service for the Sheriff's Department shows a total of 17% -increase in 1984 over 1983 and during the first (4) months of 1985 we are averaging more than a 30% increase over last year. The primary function of this office will be a Sheri'ff's Office to be opened from 8 a.m. to 5 p.m., Monday through Friday, but not be limited to those times. Myself or my Chief Deputy will be in the office'at least 2 days a week and available to the general public for any problems or complaints that would need personal attention. Also, we are planning to open a Civil Division in an effort to coordinate the growing number of subpoenas and other court related processing for the areas mentioned. Our Civil Division is currently averaging about 1,000 civil process services a month and it is estimated that about 40% reflects on the 5 areas to be serviced out of our Sebastian office. As a result of the distance required to travel for complaintants to sign complaint affidavits, many complaints or affidavits go unfiled or unreported. We estimate as many as 20 a week are not filed because of the current drive from these locations to the Indian River County Sheriff's Department. The convenience of the Sebastian office would enhance the signing of these affidavits and bring the guilty into the court system and perhaps stop the illegal activity. The office could also be used for witness interview. Currently, it is necessary for witnesses in the 5 mentioned areas to drive to the Sheriff's Department. This office would provide a location for deputies, Florida Highway Patrol and Investigators to interview witnesses of crimes, traffic accidents and also allow investigators a place to do follow up investigations. Lastly, the Sheriff's Department has experienced an increase in walk-ins that require the department to send officers to the above mentioned locations, as well as provide information and other services to people from these areas. In conclusion, the opening of the Sebastian office would provide clear assistance to those people in the North end of the county for all facets of law enforcement and I am convinced that this will increase the rapport between citizens and law enforcement. It will also improve the quality of our efforts for these services to the individuals in.these areas. Attached is a copy of the budget amendment listing the amount necessary to carry this office into the next budget year. This budget amendment however, does not reflect the cost of building, furniture, or•utilities. Thanking you in advan.ce for your cooperation, I remain Sincerely, R. T. "Tim" Dobeck, Sheriff _ --Indian River County 25 OCT 16 1990 1101,41 6 FA 6� d — G. 1990 BOOK ra N Sheriff Dobeck stressed that it is an inconvenience for his Department to have that staff up there, but there is no other place to put them, and, in fact, they have had to put additional staff up there because of the lack of space in his Department. There are 10 people assigned to that office, and they have had 708 contacts for service from May to September; so, he believed it is providing a valued service to that community. Commissioner Wheeler asked if the Civil Division isn't run out of the Jail, and Sheriff Dobeck confirmed that it is but they go up to Sebastian to meet people to serve them. He noted that there are a lot of things run out of the Jail that require other areas of location to handle. Commissioner Bowman's only question was how much are we paying per square foot for the other county officials located at Wa-IMart Plaza, and Administrator Chandler advised that we are paying $7.00 sq. ft., which is more than we are paying here. Commissioner Scurlock referred back to the original memo received from the Sheriff in 1985 and noted that at that time he was talking about the economic feasibility of having such an office, and he personally was basically opposed to establishing North County satellites. He also felt, and still feels, since this has resurfaced with our other Constitutionals, that we ultimately need to build a satellite complex so we can locate all these activities in a central location and take advantage of sharing communications equipment, etc. Chairman Eggert inquired if the Sheriff sees anything in the near future that will require a great deal more space, and Sheriff Dobeck stated that the services his Department provides to that north end of the county are only limited by the space they have. He predicted that ultimately as the county continues to grow, we will have to have a satellite substation in the north of the county. 26 ON MOTION by Commissioner Scurlock, SECONDED by Com- missioner Bowman, the Board unanimously approved an extension of the present lease at an annual rate of $7,143.75, or $6.35 per square foot as recommended by staff. SAID EXTENSION OF LEASE WILL BE MADE A PART OF THE RECORD WHEN FULLY EXECUTED AND RECE 1 VED ? _ Q. Release of County Utility Liens The Board reviewed memo from Lea Keller, CLA: TO: The Honorable Board of County Commissioners y �e. FROM: Lea R. Keller, CLA, County Attorney's Office DATE: October 2, 1990 RE: CONSENT AGENDA - BCC MEETING 10/16/90 RELEASE OF COUNTY UTILITY LIENS I have prepared the following routine lien releases and request that the Board authorize the Chairman to execute them: Release of Sewer Assessment Lien ROCKRIDGE in the name of REAMS Release of Water Assessment Lien ROCKRIDGE in the name of GRIFFIN Release of Sewer Assessment Lien ROCKRIDGE in the name of HOLIES Release of Water Assessment Lien ROCKRIDGE in the name of SACCARDI Satisfaction for Payment of Impact Fees in the name of LOFTON Satisfaction for Payment of Impact Fees In the name of ODOM Satisfaction for Payment o -f Impact Fees In the name of SHERMAN Other information for the above documents is on file in the County Attorney's Office. 0 0T �. 1990 2 7 r„- Boor PAIIJE 652 ON MOTION by commissioner Scurlock, SECONDED by Com- missioner Bird, the Board unanimously authorized the Chairman to execute the Releases and Satisfactions listed above. COPIES OF SAID DOCUMENTS ARE ON FILE IN THE OFFICE OF CLERK TO THE BOARD. R. Bid #91-13 - Maintenance Contract for Chiller The Board reviewed memo from the CPO Manager: DATE: October 9, 1990 TO: BOARD OF COUNTY COMMISSIONERS THRU: James E. Chandler, County Administrator H.T. "Sonny” Dean, Director Department of General derv' FROM: Dominick L. Mascola,O, CPM Manager Division of Purchasing SUBJ: IRC BID #91-13/Maintenance Contract for Chiller BACKGROUND: On request from the Buildings & Grounds Division, the subject bid was properly advertised and Three (3) Invitations to Bid were sent out. On September 12, 1990, bids were received with Three (3) vendors submitting proposals for the commodity. ANALYSIS: Staff has reviewed the submittal to ascertain adherence to specifi- cations. Southeastern Chiller was the low bidder and met all re- -quirements. FUNDING: Monies for this project will come from Budget Buildings & Grounds Accounts for Maintenance for Air Conditioning. Funds available $27,821.00. 28 � � r RECOMMENDATION: Staff recommends the Award'of an Open End Contract to Southeastern Chiller with an estimated value of 1990 -1991 -First Year,$6,468.00, 1991 -1992 -Second Year, $6,792.00, 1992 -1993 -Third Year, $7,128.00. Also, authorize the Purchasing Manager to renew the Contract subject to satisfactory performance, vendor acceptance, and determination that.renewal is in the best interest of the County. The initial Contract period shall begin on the date of award. Commissioner Bowman wished to know what a "Chiller" is, and Director Dean advised that it actually is the air conditioning system. ON MOTION by Commissioner Scurlock, SECONDED by Com- missioner Wheeler, the Board unanimously awarded Bid #91-13, Maintenance Contract for Chiller, to the low bidder, Southeastern Chiller as recommended by staff and per the following Bid Tabulation: - , . •....M � � �� Recanunended Award BOARD OF COUNTY COMMISSIONERS IM25thS, rm Vem Deadu FkAda =0 v. .^, s..... r........: a.am' * "✓ �LOR10"` Dates 9/12/90 PURCHASING DEPT. BID TABULATION - Submitted By Dominick L Mascola PURCHASING MANAGER Bid No. 91-13 Dote Of Opening 9/12/90 Bid TitleMaintenance Contract for Chiller 1. Southeastern Chiller 1990-1991 — $6,468.00 • _. -. - .r .._.r .—_...._..-.__...... _..-~�._+ -_ ..��-•-- 6593-20 Powers Ave 1991-1992 — $6,792.00 Jacksonvi a 1992-1993 $7,128.00 2. Carrier Co 4307 Vineland Rd, Ste H-1 1991-1992 — $8,040.00 Orlando, F1 32811 1992-1993 — $8,280.00 L , 3. Climatic Corporation 1990-1991 —S14,964.00 1140 17th Place 1991-1992 — $15,720.00 Vero Beach, Fl. 32960 1992-1993 — $16,776.00 S. Bid 091-10_- Supply & Install Soil Cement and Limerock The Board reviewed memo from the Division of Purchasing: T 16 1990 29 BOOK 81 F'�1ut 06t DATE: September 28, 1990 -TO: BOARD OF COUNTY COMMISSIONERS THRU: James E. Chandler, County Admin's rator H.T. "Sonny" Dean, Directo Department of General S vi FROM: Dominick L. Mascola, CPO Manager Division of Purchasing BOOK 81 PA'E 65 SUBJ: IRC BID #91-10/Supply & Install Soil Cement& Limerock BACKGROUND: A On request from the Road & Bridge Division, the subject bid was properly advertised and Ten (10) Invitations to Bid were sent out On September 12, 1990, bids were received with Two (2) vendors submitting proposals for the commodity. ANALYSIS: Staff has reviewed the submittal to ascertain adherence to specifi- cations. Pan American Engineering was the low bidder and met all requirements. FUNDING: Monies for this project will come from Budget Road & Bridge Accounts for paving material. Funds available $470,000.00. RECOMMENDATION: Staff recommends the Award of an Open End Contract to Pan American with an estimated value of $100,000 per year. Also, authorize the Purchasing Manager to renew the Contract subject to satisfactory performance, zero cost increase, vendor acceptance, and determi- nation that renewal is in the best interest of the County. The initial contract period shall begin on the date of award. ON MOTION by Commissioner Scurlock, SECONDED by Com- missioner Bird, the Board unanimously awarded Bid #91-10 - Supply & Install Soil Cement & Limerock - to the low bidder Pan American and approved the award of an Open End Contract to same with an estimated value of $100,000 per year as recommended by staff and per the following Bid Tabulation: 30 T. Copy Machines The Board reviewed memo from "Sonny" Dean, Director of General Services: r • DATE: OCTOBER 10, 1990 TO: HONORABLE BOARD OF COUNTY COMMISSIONERS THRU: JAMES E. CHANDLER COUNTY ADMINISTRATOR FROM: H.T. "SONNY" DEAN, DIRECT04/ DEPARTMENT OF GENERAL SERVICES SUBJECT: COPY MACHINES BACKGROUND/RECOMMENDATIONS: It is requested that permission be granted for Indian River County Administration under the Board of County Commissioners, to purchase copy machines and accessories under the Indian River County School District existing contract with EGP, Inc., provided they meet all of our insurance requirements. Their equipment, maintenance contracts, and prices- will be compared to state and other governmental contracts to ascertain quality prior to purchase. Chairman Eggert just wished to be sure that we are looking at all types of copy machines and aren't hooked into one particu- lar kind. Director Dean advised that up to this year the only copy machine on state contract was a Savin, and now there are 5 types. OCT `990 31 BOARD OF COETN" COMMISSIONERS Date 1 9/12/90' 18+o25thS&rid.Vac BeacL Rwula = PURCHASING DEPT. V BID TABULATION T- 17031 W74007 Submitted. By Dominick L Mascola PURCHASING MANAGER * •� Bid Na 91-10 Dote Of Opening 9/12/90 Recommended Award �LOR1D°` Bid Title Supply S Install Soil Cement Base & r++ro Base for Road Construction 1. Pan American Engineering Construction of Soil Cement Beef P.O. Box 877 2.35 per sq yard Vero Beach, F1 32961-0877 Construction of Lime Base 5.75 per sq yard 2. Dickerson of Florida Construction of Snil Mwk-nt P.O. Drawer 719 2.70 per sq yard Stuart, F1 34995 Construction of Lime Base 5.95 per sq yard T. Copy Machines The Board reviewed memo from "Sonny" Dean, Director of General Services: r • DATE: OCTOBER 10, 1990 TO: HONORABLE BOARD OF COUNTY COMMISSIONERS THRU: JAMES E. CHANDLER COUNTY ADMINISTRATOR FROM: H.T. "SONNY" DEAN, DIRECT04/ DEPARTMENT OF GENERAL SERVICES SUBJECT: COPY MACHINES BACKGROUND/RECOMMENDATIONS: It is requested that permission be granted for Indian River County Administration under the Board of County Commissioners, to purchase copy machines and accessories under the Indian River County School District existing contract with EGP, Inc., provided they meet all of our insurance requirements. Their equipment, maintenance contracts, and prices- will be compared to state and other governmental contracts to ascertain quality prior to purchase. Chairman Eggert just wished to be sure that we are looking at all types of copy machines and aren't hooked into one particu- lar kind. Director Dean advised that up to this year the only copy machine on state contract was a Savin, and now there are 5 types. OCT `990 31 OCT 16 1990 @®O✓( Ci FA;C He informed the Board that he had requests from two departments asking specifically .for this type machine, but he assured the Board that staff will compare costs. Commissioner Scurlock understood that we have had a few probl-ems with Savin and believed there is a little more competi- tive market now. ON MOTION by Commissioner Scurlock, SECONDED by -Com- missioner Wheeler, the Board unanimously authorized the County Administration to purchase copy machines and accessories under the Indian River County School - District existing contract with EGP, Inc., as recom- mended by staff. U. Approval of Bonds for Commissioners Eggert and Wheeler ON MOTION by Commissioner Scurlock, SECONDED by Com- missioner Bird, the Board unanimously authorized the signatures of all Board members on the Bonds required upon the re-election of Commissioner Carolyn Eggert and Commissioner Gary Wheeler, who are running for office unopposed. COPY OF SAID BONDS AND OATHS OF OFFICE ARE ON FILE IN THE OFFICE OF CLERK TO THE BOARD. 32 CONDEMNATION OF UNSAFE STRUCTURE_- 4271 27th AVENUE (F. HOGAN) Building Director Rymer made the following presentation: TO: Mr. James E. Chandler County Administrator THROUGH: Mr. Robert M. Keating, AICP 04"6' Community Development Director DATE: September 28, 1990 SUBJECT: Condemnation of Unsafe Structure Located at 4271 27th Avenue FROM: Ester L. Rymer, Directo _ Building Division It is requested that the data herein presented be given formal consideration by the Board of County Commissioners at their regular meeting of October 16, 1990. DESCRIPTIONS AND CONDITIONS Subject structure has been condemned and ordered repaired or removed; the owner was notified on August 3, 1989 and again on October 4, 1989. Said structure is considered unsafe and detrimental to the health, safety, and welfare of the general public. RECOMMENDATION Staff recommends that the Board of County Commissioners declare said structure a nuisance, and order the building demolished by the County Road and Bridge Department if men and equipment are available. After removal, in accordance with Section 4-21, Code of Ordinances, Indian River County, the Board will cause a- lien to be filed of record for the costs of removal against the* owner or person in charge.; Commissioner Scurlock asked if we have had any actual personal contact with the owners besides the required notices, and Director Rymer advised that she talked with them yesterday but did not know if the owner will be here today or not. It was determined that no one was present representing the owners. ON MOTION by Commissioner Scurlock, SECONDED by Com- missioner Wheeler, the Board unanimously declared the structure located at 4271 27th Avenue a nuisance OCT 16 1990 33 N01'r OCT 16 1990 and ordered the building demolished by the County Road and Bridge Department if men and equipment are available and a lien to be filed for the costs of removal as recommended by staff. CONDEMNATION OF UNSAFE STRUCTURE - 1905 38th PLACE (McGRIFF) Building Director Rymer reviewed the following: TO: Mr. James E. Chandler County Administrator THROUGH: Mr. Robert M. Keating, AICP AA4k Community Development Director DATE: September 28, 1990 SUBJECT: Condemnation of Unsafe Structure Located at 1905 38th Place FROM: Ester L. Rymer, Directo Building Division It is requested that the data herein presented be given formal consideration by the Board of County Commissioners at their regular meeting of October 16, 1990. DESCRIPTIONS AND CONDITIONS Subject structure has been condemned and ordered repaired or removed; the owner was notified on February 23, 1990 and again on July 10, 1990. Said structure is considered unsafe and detrimental to the health, safety, and welfare of the general public. RECOMMENDATION Staff recommends that the Board of County Commissioners declare said structure a nuisance, and order the building demolished by the County Road and Bridge Department if men and equipment are available. After removal, in accordance with Section 4-21, Code of Ordinances, Indian River County, the Board will cause a lien to be filed of record for the costs of removal against the owner or person in charge. Director Rymer reported that Mrs. McGriff, who is present today, at first wanted to restore the structure, but later decided it was not worth saving. She has obtained a permit to demolish but has not started as yet. 34 Mrs. Christine McGriff, owner of the property, informed the Board that they tore the back of the building all down, but she needs a little more time to tear down the remainder and build a shed where she can store her belongings. She would like to have at least 2 to 3 months more; they are supposed to start building a house in January. Commissioner Scurlock asked if 60 days would be enough, and Mrs. McGriff felt that it would. ON MOTION by Commissioner Scurlock, SECONDED by Com missioner Wheeler, the Board unanimously allowed Mrs. McGriff 60 days to complete demolition, and then if nothing is done in that time, authorized staff to proceed with the demolition and filing of a lien fo-r costs. CONDEMNATION OF UNSAFE STRUCTURE - 3000 4th STREET (SHOWALTER) Building Director Rymer made the following presentation: TO: Mr. James E. Chandler County Administrator THROUGH: Mr. Robert M. Keating, AICP14 k Community Development Director DATE: September 28, 1990 SUBJECT: Condemnation of Unsafe Structure Located at 3000 4th Street FROM: Ester L. Rymer, Directo Building Division It is requested that the data herein presented be given formal consideration by ,the Board of County Commissioners at their regular meeting of October 16, 1990. DESCRIPTIONS AND CONDITIONS Subject structure has been condemned and ordered repaired or removed; the owner was notified on May 14, 1990. Said structure is considered unsafe and detrimental to the health, safety, and welfare of the general public. CT 16 1990 boa 61--F'goE 6 - 0 RECOMMENDATION Staff recommends that the Board of County Commissioners declare said structure a nuisance, -and order the building demolished by the County Road and Bridge Department if men and equipment are available. After .removal, in accordance with Section 4-21, Code of Ordinances, Indian River County, the Board will cause a lien to be filed of record for the costs of removal against the owner or person in charge. Director Rymer reported that the structure in question has been unoccupied for.many years and there -have been many com- plaints from neighbors on the condition of the property. Mrs. Showalter, however, has expressed a desire to restore the residence, and she is here today. Mrs. Roslyn Showalter of Miami, Fla., informed the Board that she received the notice from Building Director Rymer when her mother was in the hospital, and her husband did not want to tell her. She agreed that the neighbors had reason to complain; the house was vandalized and is in great disrepair, but the walls are solid. She further explained that her husband had 3 strokes and a heart attack, and has been very disabled for 5 years; so she could not leave Miami and he couldn't either. She then broke down and her daughter spoke for her. Karen Showalter reviewed what they have done with the house. She advised that Graves and Hall is clearing the land around the house right now, and the house has been completely painted and entirely cleared out; the graffiti and debris are gone. Miss Showalter stressed that they want very much to get out of Miami. Their plans are to move up here by January, and they want the house to be beautiful again. They have a contractor with them today, and they just want to be granted an extension. Mrs. Showalter confirmed that in 30 days the contractor should have the plans ready. She stated that the roof has to be completely replaced so they need a roofer, and they have a meeting scheduled with an architect this afternoon and will come back again next week. They really want to get out of Miami. 36 � � r Commissioner Bird asked if they submit suitable restoration plans to the Building Department within 90 days, would that be sufficient. Chairman Eggert believed they need to submit plans before 90 days, and Mrs. Showalter assured the Board that plans will be in Mrs. Rymer's office within 30 days. ON MOTION by Commissioner Scurlock, SECONDED by Com- missioner Wheeler, the Board unanimously allowed Mrs. Showalter 30 days for submittal of plans to the Building Department that would indicate she is moving forward on restoration of the house, and if the Building Director determines that progress with said restoration is not proceeding in a timely fashion, directed that this be brought back to the Board for further action. CONDEMNATION OF UNSAFE STRUCTURE - 1830 38th STREET (C. REGISTER) Director Rymer reviewed the following: TO: Mr. James E. Chandler County Administrator THROUGH: Mr. Robert M. Keating, AICP AM K Community Development Director DATE: September 28, 1990 SUBJECT: Condemnation of Unsafe Structure Located at 1830 38th Street, Vero Beach, Florida FROM: Ester L. Rymer, Direct Building Division It is requested that the data herein presented be given formal consideration by the Board of County Commissioners at their regular meeting of October 16, 1990. DESCRIPTIONS AND CONDITIONS Subject structure has been condemned and ordered repaired or removed; the owner was notified on May 7, 1990. Said structure is considered unsafe and detrimental to the health, safety, and welfare of the general public. i 1 1990 37 u69 0 1 1,,,F. 1 OCT 16 1990 RECOMMENDATION Staff recommends that the Board of County Commissioners declare said structure a nuisance, and order the building demolished by the County Road and Bridge Department if men and equipment are available. After removal, in accordance with Section 4-21, Code of Ordinances, Indian River County, -the Board will cause a lien to be filed of record for the costs of removal against the owner or person in charge. It was determined that there had been proper notice and personal contact and that no one was present to represent the property owner. ON MOTION by Commissioner Scurlock, SECONDED by Com- missioner Bowman, the Board unanimously declared the structure located at 1830 38th Street a nuisance and ordered the building demolished by the County Road and Bridge Department if men and equipment are avail- able and a lien to be filed for the costs of removal as recommended by staff. PUBLIC HEARING - GREASE TRAP 8 POLLUTANT INTERCEPTOR ORDINANCE The hour of 9:05 o'clock A.M. having passed, the Deputy Clerk read the following Notice with Proof of Publication attached, to -wit: 38 � � r VERO BEACH PRESS -JOURNAL Published Daily Vero Beach, Indian River County, Florida COUNTY OF INDIAN RIVER: STATE OF FLORIDA Before the undersigned authority personally appeared J. J. Schumann. Jr. who on oath says that he is Business Manager of the Vero Beach Press -Journal, a daily newspaper published at Vero Beach in Indian River County, *Florida; that�the attached copy of advertisement, being .a -�.., qty, .. ..p.ry,... •- •�...••J.. ' NOTICE The Board of County Commissioners of Indian River County, Florida, hereby provides notes of a Public Hearing scheduled for M. A.M. on Tuesday. October 18, 1980, to dtscuas a pro•, posed ordinance entitled: AN ORDINANCE OF INDIAN RIVER COUNTY_ FLORIDA,. PROVIDING FOR 1 MENTS FOR . THE INSTALLATION OF POLLUTANT' INTERCEPTORS AND ..GREASE TRAPS, PROVIDING FOR EX- cmr.,v,.�l, rMovi Vlnll rVn VAR[. 'ANCES. PROVIDING FOR STANDARDS FOR POLLUTANT INTERCEPTOR AND GREASE TRAP CONSTRUCTION, PROVIDING FOR REQUIREMENTS FOR in the Court. was pub- SCHEDULED MAINTENANCE OF POL- LUTANT INTERCEPTORS AND GREASE TRAPS, PROVIDING FOR PERMITTING AND INSPECTIONS, PROVIDING FOR lished in said newspaper in the issues of POyONAGANSTHEUSE ORE�g,PITFOR PROVIDING FOR ENFORCEMENT, PROVIDING FOR PENALTIES, PROVID- ING FOR REPEAL OF CONFLICTIN© Affiant further says that the said Vero Beach Press -Journal is a newspaper published at rUKAIIuN IN WOE, PROVIDING FOR APPLICABILITY, PROVIDING FOR SEV- ' Vero Beach, in said Indian River County, Florida, and that the•said newspaper has heretofore ERABILITY. PROVIDING FOR EFFEC- been Continuously published in said Indian River County. Florida, each daily and has been TIVE DATE. entered as second class mail matter at the post office in Vero Beach.lin said Indian River Coun- ty. Florida, for a period of one year next preceding the first publication of the attached copy of Myone who may wish to appeal any decision which may be made at this meeting will need to advertisement: and affiant further says that he has neither paid nor promised any person, firm ensure that a verbatim record of the proceedings or corporation any discount, rebate, commission or refund for the purpose of securing this Is made. which Includes testimony and svldsnoe upon which the appeal Is based. advertisement for publication in the said newspaper. Septeadw 19. IM,7Z3319 ' Sworn to and subscribed before me this _ 1day o 19 a 'r �' • (Busine¢s ana ef)' (Clerk of the Circuit Court. Indian River County. Florida) (SEAL) Utilities Director Pinto made the following presentation: I 1`990 DATE: SEPTEMBER 18, 19 9 0M j sr�9 yei 10,p� TO: JAMES E. CHANDLER COUNTY ADMINISTRATORri FROM: TERRANCE G. PINTO - DIRECTOR OF UTILITY SERVICES STAFFED AND JOHN F. LANG PREPARED BY: ENVIRONMENTAL PECIALIST DEPARTMENT OF UTILITY SERVICES SUBJECT: GREASE TRAP AND POLLUTANT INTERCEPTOR ORDINANCE BACKGROUND: The Board of County Commissioners, on February 13, 1990, adopted a portion of the Comprehensive Plan.. The adopted.portion of the plan included the Sanitary Sewer Sub -Element. The sub -element in Policy 6.8 stipulates that a Grease and Fuel Oil Interceptor Ordinance be implemented by September 1, 1990. The Department of Utility Services and the Public Health Unit have jointly drafted the attached ordinance. The ordinance will set standards for installation, and will provide for variances, exemptions, 39 POCK F' ij d OCT 16 1990 GOT 1.6A.7® BOGK� PAGE �!c permitting, inspections, requirements relating to necessity and maintenance, and for enforcement. _ ANALYSIS: The Department of Utility Services must protect its sewer systems and treatment plants from grease and petroleum product degradation. This ordinance will- provide the means and tracking to accomplish that goal. The ordinance was workshopped August 10, 1990, and incorporated comments are produced in bold face type in the document. The ordinance was further reviewed by the Board on September 18, 1990, and minor revisions were suggested; these are incorporated in the Ordinance. RECOMMENDATION: The Department of Utility Services recommends that the Board of County Commissioners adopt the attached Pollutant Interceptor and Grease Trap Ordinance so as to provide a methodology of tracking and monitoring grease traps in the County. • Director Pinto stressed that it has been history in the wastewater business that grease has caused severe problems with the operation of public wastewater treatment plants and the collection system that serves them, and Utilities strongly recommends this ordinance be passed as they believe it will save literally hundreds of thousands of dollars over the life of these systems. Commissioner Scurlock asked if it would be fair to say that 85/90% of the customers would be impacted in a positive way because if we didn't have such an ordinance, only a small portion of our customers would be contributing to solve the problems caused by grease. Director Pinto agreed that it would and further noted that since grease many times causes stoppages in the system itself, it can be very detrimental to those upstream if it overflows and backs up into their homes. Chairman Eggert commented that she would like to see our Title I appeal statement included in this ordinance in case there was any question about maintenance and frequency, etc., so that people could find it without having to research. Commissioner Scurlock agreed that should be referenced in the ordinance, and Attorney Vitunac advised that, with the 40 S Board's permission, he would add such an amendment referencing Title I after Section XI Enforcement. Commissioner Scurlock referred to grease handling equipment which he and Director Pinto had seen at a recent wastewater conference and asked Mr. Pinto to address the cost of handling the grease at the plant rather than intercepting it before it gets into the system. Director Pinto advised that in a plant the size of ours, the cost of that equipment would be several hundred thousand dollars, and another problem in the treatment is that most plants have a very difficult time removing the fine grease which goes right through the entire system and ends up in your filters and ruins them, or, especially if you are irrigating as we are, slips into the chlorine contact and that could cause a major problem. The Chairman asked if anyone present wished to be heard. There were none, and she thereupon closed the public hearing. ON MOTION by Commissioner Scurlock, SECONDED by Com- missioner Bowman, the Board unanimously adopted Ordinance 90-23 as amended, providing requirements for the installation of pollutant interceptors and grease traps. INDIAN RIVER COUNTY ORDINANCE NO.90-23 AN ORDINANCE OF INDIAN RIVER COUNTY, FLORIDA, PROVIDING FOR PURPOSE, PROVIDING FOR'DEFINITIONS, PROVIDING FOR REQUIREMENTS FOR THE INSTALLATION OF POLLUTANT INTERCEPTORS AND GREASE TRAPS, PROVIDING FOR EXEMPTIONS, PROVIDING FOR VARIANCES, PROVIDING FOR STANDARDS FOR POLLUTANT INTERCEPTOR AND GREASE TRAP CONSTRUCTION, PROVIDING FOR REQUIREMENTS FOR SCHEDULED MAINTENANCE OF POLLUTANT INTERCEPTORS AND GREASE TRAPS, PROVIDING FOR PERMITTING AND INSPECTIONS, PROVIDING FOR PROHIBITION AGAINST THE USE OF SOLVENTS, PROVIDING FOR FEES, PROVIDING FOR ENFORCEMENT, PROVIDING FOR PENALTIES, PROVIDING FOR REPEAL OF CONFLICTING PROVISIONS, PROVIDING FOR INCORPORATION IN CODE, PROVIDING FOR APPLICABILITY, PROVIDING FOR SEVERABILITY PROVIDING FOR EFFECTIVE DATE ORDINANCE 90-23 IS ON FILE IN THE OFFICE OF CLERK TO THE BOARD IN ITS ENTIRETY. 41 OCT 16 1990 U 1990 BQOK 1 F,11,1 M1 CONTINUED PUBLIC HEARING - TY TARBY/DEBARTOLO CORP. (REQUEST FOR COMP PLAN AMEND., REZONING AND D.R.I. DEVELOPMENT ORDER APPROVAL Staff presentation is as follows: TO: James E. Chandler County Administrator DIVISION HEAD CONCURRENCE: o • Obert M. Keating6,7 AICP , Community Devvjelop ent 'rector FROM: Stan Boling, 'AICP Planning Director DATE: October 8, 1990 SUBJECT: CONTINUED PUBLIC HEARING AND CONSIDERATION: TY TARBY/DEBARTOLO CORPORATION REQUEST FOR COMPREHENSIVE PLAN AMENDMENT, REZONING, AND D.R.I. DEVELOPMENT ORDER APPROVAL It is requested that the data herein presented be given formal consideration by the Board of County Commissioners at its regular meeting of October 16, 1990. BACKGROUND: At its regular meeting of September 25, 1990, the Board of County Commissioners considered requests to approve a comprehensive plan amendment, rezoning, and DRI development order (D.O.) to allow the development of the proposed Indian River Mall. The Board considered all three requests as "one package". In considering the proposed D.O. for the mall project, the Board made some additions and a few relatively minor modifications to staff's original proposal. However, the applicant (the Edward J. DeBartolo Corporation) expressed concerns over four issues and requested a continuation of the proceedings to allow time to develop acceptable alternatives -and to work further with staff. The Board voted to continue the proceedings for three weeks, until the October 16, 1990 regular meeting. The Board is now to again consider the adoption of a D.O. and conclude its action on the corresponding comprehensive plan amendment and rezoning requests. ANALYSIS: Under the D.O. proposed at the September 25th meeting, the applicant's four areas of expressed concern were: Concern #1. A drainage condition requiring filtration through grass swales within the parking area. [4/25/90 PACKET CONDITION #18] Concern #2. The absence of a condition that would allow the applicant to submit a traffic improvements "staging" plan which would be approvable by County, Treasure Coast Regional Planning Council and Florida Department of Transportation staff. 42 M M Concern #3.. Concurrency• and a transportation condition that requires certain improvements to be completed prior to the issuance of a certificate of occupancy (C.O. ) for the mall. The concern related especially to improvements of 43rd Avenue. [9/25/90 PACKET CONDITION #39] Concern #4. Right -of -Way contributions needed to resolve the problems involved in the future expansion of 66th Avenue. [9/25/90 PACKET CONDITION 38a.] •Staff Response and Proposals: Shortly after the September 25th meeting, staff sent a letter to the applicant addressing the four unresolved issues. For each issue, the staff presented its position and requested a response from the applicant. Although the applicant agreed to meet with the staff on October 5, 1990, to resolve these concerns, that meeting was cancelled and has not be rescheduled as of the date of this agenda item. Thus, the developer has not been available to work through any of the issues of concern. Although county staff has not received any written responses as of the date of this report, staff has coordinated by telephone with T.C.R.P.C. staff, and D.C.A. staff and proposes some D.O. wording changes. Concern #1. This condition, recommended by the T.C.R.P.C., is intended to require stormwater runoff from the project to be filtered through grassed swales prior to.entering the project's proposed detention ponds. A re -wording of D.O. condition #18 as specified in the recommendation at the end of the report would meet the intent of the T.C.R.P.C. condition and would give the developer greater design flexibility, allowing the placement of the grassed swales anywhere "upstream" of the detention ponds. [See recommendation condition #1] Concern #2. The project's traffic analysis was based upon a single continuous construction phase to end in December of 1993. Thus, traffic conditions and improvements have been tied to what will be required to be available in December of 1993. In September, after the T.C.R.P.C. had considered and made a recommendation on the D.O., the developer approached county staff with a request to change traffic conditions to allow the mini -phasing or staging of the required traffic improvements in such a way that would correspond with portions -of the project (such as the mall proper) that might be completed prior to December 1993. In essence, the developer would now like the ability to re -analyze traffic in such a way that would demonstrate what improvements would actually have to be available for a mall (+/- 700,000 sq. ft) opening in 1992; the remaining project improvements would still be required to be - available by the end of 1993. Although a specific traffic staging re -analysis and corresponding conditions could be introduced by way of a minor amendment after a D.O. is adopted, the developer has urged staff to insert a , condition into the D.O. that would allow staff approval of a traffic staging plan. County and T.C.R.P.C. would not object to inserting such a condition into the D.O. as specified in the recommendation at the end of this report [See recommendation condition #2]. Although county staff has stressed to the applicant the * importasice of F . D . O . T . and D.C.A. concurrence O 16 1990 43 nc# 8 Face / S with such a condition, no reaction from either F.D.O.T. or D.C.A. has been received at this time. Concern #3.. In.accordance with past policy and regulations, the T.C.R.P.C. and County staff proposed D.O. traffic conditions requiring certain traffic improvements to be. completed prior to the issuance of a certificate of occupancy (C.O.) for the mall. The developer has expressed concerns about possible road right-of-way acquisition and road construction delays, especially in regards to 43rd Avenue. After conferring with DCA staff the county planning, public works, and attorney's office staff. have concluded that State requirements, as specified in F.A.C. 9J-5.0055, allow concurrency to be satisfied under any one of the four following "options". Although the FAC 9J-5.0055 regulations allow any and all of these options, local governments are not required to allow all four options, and may restrict or preclude options. The four options are: 1. A D.O. is issued with the condition that necessary facilities be in place when the impacts of the development occur (at the time a development is allowed to open for business or occupancy: at the time a C.O. is issued). This is the way the T.C.R.P.C. staff report and the D.O. prepared by county staff are structured. 2. A binding developer's agreement is executed committing the developer to provide that the necessary improvements will be in place when the development's impacts occur. Under Florida law, a, D.O. constitutes a developer's agreement. Thus, for DRI's, options 1 and 2 are essentially the same. 3. A binding developer's agreement (or D.O. conditions) is executed (or adopted) committing the developer to have the required improvements necessary to maintain the adopted levels of service under construction within one year of the issuance of the D.O. 4. The required improvements are scheduled in the first 3 years of the County's 5 year Capital Improvements Program (C.I.P.) and all nine of the following criteria are satisfied. 1. A capital improvements element and a 5 - year schedule of capital improvements which, in addition to meeting all of the other statutory and rule requirements, must be financially feasible. The capital improvements element and schedule of capital improvements may recognize and include transportation projects included in the first three years of the applicable adopted Florida Department of Transportation five-year work program. 2. A 5 -year schedule of capital improvements which must include both- necessary facilities to maintain the adopted level of service standards to serve the new development proposed to be permitted and the necessary ^facilities required to 44 M M r eliminate those portions of existing deficiencies which are a priority to be eliminated during the 5 -year period under the local government -plan's schedule of capital improvements pursuant to Rule 9J - 5.016(4)(a)1. of this Chapter. 3. A realistic, financially feasible funding system based on currently available revenue sources which must be adequate to fund the public facilities required to setve the development authorized by the development order and development permit and which public facilities are included in the 5 -year schedule of capital improvements. 4. A 5 -year schedule of capital improvements which must include the estimated date of commencement of actual construction and the estimated date of project completion. 5. A 5 -year schedule of capital improvements which must demonstrate that the actual construction of the road or mass transit facilities and the provision of services must be scheduled to commence in or before the third year of the 5 -year schedule of capital improvements. 6. A provision that a plan amendment would be required to eliminate, defer or delay construction of any road or mass transit facility or service which is needed to maintain the adopted level of service standard and which is listed in the 5 - year schedule of improvements. 7. A requirement that the local government must adopt local development regulations which, in conjunction with the capital improvements element, ensure that development orders and permits are issued in a manner that will assure that the necessary public facilities and services will be available to accommodate- the impact of that development. B. A provision that a monitoring system shall be adopted which enables the local government to determine whether it is adhering to the adopted level of service standards and its schedule of capital improvements and that the local government has a demonstrated capability of monitoring the availability of public facilities and services. 9. A clear designation within the adopted comprehensive plan of those areas within which fadilities and services will be provided by the local government with public funds in accordance with the 5 - year capital improvement schedule. Under this option (#4) , the County would assume all of the risk of having improvements contracted, constructed, and completed. 4 5 OCT 1 1 - SOUK. 6i �'�UC �.9 C1 G O T 1 In staff's opinion, options 1 and 2 are consistent with past policy and ensure that the proper facilities :will be in place to handle impacts of development that would otherwise, without facility improvements, result in unacceptable levels of service for -the entire community. The issuance of a C.O. is the County's final point of control for a development project and also represents the point after which the development's impacts are allowed to occur (occupancy of units or opening for business). Option 3 allows the development impacts to occur in actuality before required facilities (which are supposed to mitigate and off -set adverse development impacts) are in place and useable. Such an option creates a gap between impacts and proper mitigation and allows impacts to occur and continue without the certainty that facility improvements will take place or be in place in a timely manner. Option 4 places on the County the risks and obligations of getting improvements done that are required and/or triggered by the project. Following this option would require the County to be responsible for seeing that project impacts are mitigated in a timely manner even though the County would not have control over development timing and the timing of impacts. Also, according to the County Attorney's Office, if option 4 is allowed and followed, the County could be sued by any party adversely affected by traffic level of service problems resulting from opening the mall prior to the completion of improvements. To partially address the developer's concern, staff can recommend a change that can reduce the length of construction time necessary prior to C.O. Wording can be added allowing the issuance of a C.O. when improvements are "substantially completed" ... that is, functional and useable for/by traffic even _ though some final work remains (see recommendation condition #3). This wording has been approved by the County Traffic Engineer. Concern #4. In staff's opinion, the developer, at the February 1990 comprehensive plan amendment transmittal hearing, committed to dedicating whatever amount of right-of-way is needed to resolve the 66th Avenue right-of-way and road expansion problem. Staff's position, based upon the opinion of the Public Works Director, reiterated and expressed in writing to the developer in a letter sent September 28, 1990, (see attachment #1) is that the right-of-way necessary to accommodate the future ultimate planned expansion of 66th Avenue shall be donated by the applicant. In the opinion of the Public Works Director, a 70' wide strip of right-of-way would be needed to construct the standard ultimate road section planned for the 66th Avenue. Thus, the 70' strip should be dedicated by the developer, unless the developer can produce an acceptable roadway expansion design that can be constructed in less area. The recommended D.O. condition ensures that all of the right-of- way needed for the ultimate 66th Avenue expansion will be dedicated, yet gives the developer the flexibility to demonstrate that the expansion can be feasibly and reasonably accommodated in a strip narrower than 701. [See recommendation condition #4] 46 ® M s RECOMMENDATION: In addition to the D.O. modifications recommended at the September 25, 1990 Board of County Commissioners meeting, staff recommends that the following modifications and additions be made to the D.O., and that the D.O., as modified, be adopted and the Chairman authorized to execute the resolution. 1. That the drainage condition #18 of the September 25,1990 Board of County Commissioners packet be modified to read as follows: "The surface water management system shall be designed to maximize shallow aquifer recharge potential for the site such that the project will not result in a water table less than 17 feet NGVD across the site. To help achieve this_ end, runoff from the project shall be routed through uncurbed grassed swale" conveyances and depressed grassed water collection areas prior to outfalling into any proposed stormwater management pond(s). Such grassed areas. -shall be shown on all appropriate stormwater management permit material and all stormwater management and drainage plans." 2. That the following condition be appropriately inserted into the Transportation condition section of the D.O.: "The developer has the option io prepare and submit a transportation improvement staging plan which shall identify the staging of roadway, intersection, and signalization improvements necessary to ensure that the improvements are constructed and available concurrent with the impacts of the development. The plan shall include a requirement that surety be posted so as to ensure completion of all transportation improvements.required to be completed by December 31, 1993. The plan shall be reviewed and considered for approval by Indian River County, Treasure Coast Regional Planning Council, and Florida Department of Transportation. 3. That changes be made to condition #39 of the September 25, 1990 Board of County Commission packet to allow for C.O.'s to be issued upon "substantial completion" of the improvements, if the work remaining is under contract and guaranteed by posted security running in favor of the -County. 4. That condition #38a. of the September 25, 1990 Board of County Commissioners packet be modified to reflect that a right-of- way strip up to 70' wide will be dedicated to the County for the ultimate expansion of 66th Avenue and/or other improvements. Dick Greco, Vice President of Edward J. DeBartolo Corpora- tion, informed the Board that he has some good news and some bad news. First, Dillard's Department Store has empowered him to say that they are coming to the Vero Mall - they are the chain that - just bought Ivey's in Florida. Mr. Greco then apologized to staff. He noted that he has been working with them for months and months on this project,but he hoped everyone would under- _ stand that when you spend something like 80 million dollars, it is not easy to put it all together. They are very close to a Development Order and have only about 4 points left to settle. CT 161990 47 X00 S"F'AJL6"'` OGT 1990 ao©a FAUN 6S Mr. Greco explained that since he was here last, they have distributed what they have written with staff to the attorneys for all of the department stores that will come in the mall and also to their financial lenders and all their own attorneys in- house, but there still are some points they don't have worked out, and they really need to come back in and work with staff for several more days to get this down*to where it is something that can be sold to everyone they have to work with. For an example, they have come up with 3 or 4 plans for 66th Avenue. and they need to narrow this down so they know the exact number of feet involved and can plan accordingly. At the last meeting, the biggest issue was concurrency and whether or not you could open a store if the road improvements weren't completely finished. Mr. Greco believed there are some ways to work this out now that they did not know last time, but they still have a few specifics -to work out. He stressed that they have been working on this day and night, and, in fact, were still working on it at one o'clock this morning. Commissioner Scurlock asked staff if they have had any interface with the DeBartolo group over the last three weeks, and Planning Director Boling confirmed that they have had contact over the phone. Mr. Greco stressed that they need to start this project by the first of the year but they must get a document down to a point where they won't have objections from the stores they are working with. Chairman Eggert inquired if they are requesting one week's tabling. Commissioner Scurlock was not excited about having any further delays. He noted that he has worked all week with staff on concurrency; he is ready today to issue a development order, build roads, and do what is necessary; and if the applicant can't do it, so be it. There are many things that could happen that could delay progress of such a project, and he personally did not 48 a � � think you have to give assurances to these chain stores that are so absolute. He believed there are plenty of provisions to say that if it doesn't open, you don't pay your rent. Commissioner Scurlock referred to his Motion made at the previous meeting which was contingent on acceptable agreements being made here today. He felt the burden is on the developer to put up or shut up, and he did not think there has been signifi- cant contact with staff in the last 3 weeks. He asked if there has been any contact made with the Drainage District. Michael O'Haire, attorney for the District, answered that, to his knowledge, there has not. Commissioner Scurlock asked staff if the developer has interfaced with them about concurrency, and Community Development Director Keating advised that there has been nothing specific. Meetings were scheduled and canceled. Mr. Greco continued to stress the time it has taken to distribute all this to all the people they have to deal with. Commissioner Scurlock felt that they must start with staff, but Mr. Greco pointed out that you must know what you are going to do in order to know what you are going to ask them to approve. He again noted that they have 3 different plans on 66th. Commissioner Scurlock argued that they should have contacted the Drainage District to find out whether they will allow them to work in their canal. Mr. Greco noted that the developer is doing 66th on the County's behalf, but Commissioner Scurlock contended that it absolutely is not on our behalf. Mr. Greco pointed out that this is not something they have caused; this is something they want to do for the neighbors. He again stressed that they have 3 plans proposed for 66th Avenue, and they do not want to piecemeal it, but want to do it the right way. They have been working with 8. different attorneys, and he believed everyone knows the kind of feedback you get from something like that. OCT 16 1990 49 1. 0�j BOOK �`'°� f', OCT 161990 BOOK '1 Fr��C 65' A Commissioner Bird asked if the Commission were to grant a two weeks' continuance, would that be sufficient and just what would happen in that time. Mr. Greco stated that they would start, like on Monday, and hammer this out with staff to get language we can all live with and present to the Board. Commissioner Scurlock did not believe this can be done in two weeks; he felt we will be no further along; and he will still be protesting the same as he is today. He believed that last time we asked if 3 weeks was sufficient time to get the answers we need. Mr. Greco was sorry that it worked out that way, but empha- sized that there is nothing they can do about it. He did believe they can clear this up in two more weeks. Discussion ensued regarding various dates with Commissioner Scurlock continuing to stress there should be sufficient time. Chairman Eggert suggested continuing to the meeting of November 13th and not one meeting longer. Commissioner Bird trusted that at that point Mr. Greco will have worked with staff and hopefully will have an agreement we can all live with. Commissioner Scurlock emphasized that the developer needs to have something in hand from the Drainage District saying whether or not they will consider working with them. Mr. Greco displayed drawings of several different plans proposed for 66th Avenue. Commissioner Wheeler noted that we have a goodly number of people present in the audience today, both those for the mall and those against, and if we are going to extend this hearing to November, possibly they ought to be heard. Commissioner Bird pointed out that we don't know what we are debating at this point; so, he did not think it would be fruitful to put those issues on the table. 50 Commissioner Scurlock continued to stress at length the time he had spent with staff to make sure he would be prepared to vote on the Development Order today and to be sure that we would be able to protect the community so they could have a good life- style. Chairman Eggert appreciated his efforts, but noted that she would really like to see just what these traffic improvements are and what we can work out with the Drainage District so that we are not shooting at a "pig in a poke." Commissioner Wheeler asked staff's feeling about continuing this, and Director Keating did not have a position yes or no. Staff has additional recommendations today on the four outstand- ing issues, but he does not have any problem with a 30 day extension. Staff's position on Lateral A might change in that time, however, and he did feel that 2 weeks is not enough. MOTION WAS MADE by Commissioner Bird, SECONDED by Commissioner Bowman, to continue the DeBartolo public hearing to a time certain of 9:05 A.M. on Tuesday, November 13th. Discussion arose as to running another ad before the meeting of November 13th to announce the continuance of the public hearing as a courtesy, and Commissioner Scurlock emphasized that he wanted to have the expense of the ad borne by the developer. Mr. Greco had no objection to paying for the ad. THE CHAIRMAN CALLED FOR THE QUESTION. It was voted on and carried unanimously. BOOK ®r `1990 51 ,001-. G- `1990 I HAZARDOUS MATERIALS EMERGENCY PLANNING AGREEMENT BOOK The Board reviewed memo from John King, Deputy Director of Emergency Services: TO: James Chandler County Administrator THROUGH: Doug Wright', Director Emergency Services FROM: John King, Deputy Director Emergency Services DATE: September 27, 1990 SUBJECT: APPROVAL OF FY -91 HAZARDOUS_MATERIALS EMERGENCY PLANNING -AGREEMENT It is respectfully requested that the information contained herein be given formal consideration by the Board of County Commissioners at the next scheduled meeting. DESCRIPTION AND CONDITIONS: On October 17, 1986, the Superfund Amendments and Reauthorization Act of 1986 (SARA) was enacted into law. Title III of the SARA legislation established requirements for federal, state, and local governments as well as industry regarding emergency planning and reporting on hazardous/toxic chemicals. Subsequently, Indian River County developed a Hazardous Materials Emergency Plan which was endorsed by the Department of Community Affairs and then approved as Resolution 89-28 by the Board of County Commissioners. Recognizing the threat that hazardous materials pose to both the population and the environment, the State Legislature has extended grant funds to update Indian River County's Hazardous Materials Emergency Plan. The Department of Community Affairs, Division of Emergency Management, is:authorized to appropriate funds in the amount of $6,793.29 for maintenance of existing sites and inclusion of facilities that have not reported previously. This is a fixed fee, performance-based contract, with payment contingent upon a schedule of deliverables. Certain computer equipment is needed to dedicate to the Haz-Mat Plan since this will be a dynamic plan with site analysis, evacuation routes, plume exposures, and threshold quantities constantly changing as the chemicals stored at the respective locations are modified. Staff requests approval of the purchase of the following equipment with the funds provided by the State: Computer CPU, Monitor, Keyboard $5,500 Cables, etc Digitizer 900 Printer 1 393 GRAND TOTAL $6,793 ALTERNATIVES AND ANALYSIS: The Hazardous Materials%Emergency Plan includes site-specific information on each known facility that contains threshold levels 52 of chemicals identified in the legislation: Each site must be visited by staff for completion and determination of an analysis related to hazards and vulnerability including information that could adversely affect the surrounding area or an emergency responder at the respective site. Evacuation routes must be determined as well as calculations related to the extent of plume exposures that could exist should a spill or release occur based on known substances at the site. The number of qualifying facilities subject to reporting has increased annually. An August, 1990, memorandum from the Department of Community Affairs identifies that one -hundred and one (101) facilities in Indian River County have submitted- filing information. This represents three times the number of facilities that reported in the original document. Once completed, the Hazardous Materials Emergency Plan will be distributed to the' various emergency responders in the County. Staff recognizes that this a very useful and important document to emergency response personnel in that some knowledge of the chemicals at a site will be available prior to arriving at the known location. RECOMMENDATION: Staff recommends approval of the FY -91 Hazardous Material Emergency Planning Agreement and requests the Board of County Commissioners authorize the Chairperson to execute the appropriate documents to secure the funding of $6,793.29 as proposed. Staff also recommends that the Board approve utilization of the funds from the Agreement to make available the computer resources identified earlier in this agenda item. ON MOTION by Commissioner Scurlock, SECONDED by Com- missioner Bird, the Board unanimously approved the FY -91 Hazardous Material Emergency Planning Agreement; authorized the Chairman to execute the appropriate documents.to secure the funding of $6,793.29; and approved utilization of the funds to make available the computer resources identified by -staff. FULLY SIGNED AGREEMENT IS ON FILE IN THE OFFICE OF CLERK TO THE BOARD. T 1 199 53 ENK F'.. � W 6 1990 BOOK PETITION PAVING PROJECTS (PAY REQUEST #5/MARSHALL McCULLY & ASSOC.) The Board reviewed memo from the Engineering Department: -------James Chandler TO; ----------------------------- ------- :. County Administrator ��g/ t, i ; l c•;" THROUGH: James W. Davis, P.E. Public Works Director, and % Roger D. Cain, P.E. County Engineer FROM: Michelle A. Gentile, CET Civil Engineer SUBJECT: Pay Request #5 from Marshall, McCully & Associates for Petition Paving Projects: 33rd Street, 1st Street SW and 26th Street DATE: September 24, 1990 ----------------------------------------------------------------- DESCRIPTION AND CONDITIONS The Engineering Division has received Pay Request #5 from Marshall, McCully & Associates for the above referenced projects. The work is approximately 95% complete. The Engineer is waiting for a response from the utility companies to show the new location of the utility poles on the plans. Marshall, McCully & Associates is requesting payment less 50 retainage instead of the 10% which is stated in the Master Agreement. The 5% retainage is adequate enough to cover the work that remains to be done. RECOMMENDATION AND FUNDING It is recommended that motions be made to approve Pay Request #5 leaving 5% retainage. Funds will come out of Account #173-214-541-033.19. Chairman Eggert was a bit concerned with the 10% retainage being reduced to 50, and Public Works Director Davis advised that in some cases when an engineer is substantially complete with 990 of the work, and they are just waiting for a permit or some minor item to come in that can hold them up for months, they may have a cash flow problem. Chairman Eggert hoped that if the project is essentially complete, then nothing can happen that would require us to dig in more than 5%. Commissioner Scurlock felt that 10% really comes in more when there are materials or something of that nature that haven't 54 � v � been delivered to the site. He felt professional services are a little different. ON MOTION by Commissioner Bird, SECONDED by Com- missioner Scurlock, the Board unanimously approved Pay Request #5 from Marshall, McCully & Associates leaving 5% retainage as recommended by staff. • CONSULTANTFS REOUEST FOR PAY30RLtT - - INDIAN RIVER COUNTY PUBLIC WORKS DEPARTMENT Consultant Name i Address: MARSHALL, McCULLY & ASSOCIATES 2012 28th Avenue, Vero Beach, Florida 32960 Project Name PETITION PAVING PROGRAM: 33rd Street, lst Street S.W., 26th Street Pay Request / 005 For Month Ending August, 1990 Original Contract Amount $ 69,400.00 Adjustments to Contract $ -0- Adjusted Contract Total $ 69,400.00 ' SUMMARY OF WORK PERFORMED Phase f Description Contract % Complete Total Earned i 2 PROFESSIONAL ENGINEERING SERVICES AS SET FORTH IN THE PROFESSIONAL 3 SERVICES AGREEMENT, DATED JUNE 13, 1989. S (1) 26th Street $18,400.00 100% $18,400.00 S (2) 33rd Street $25,500.00 100% $25,500.00 t (3) lst Street S.W. $25;500.00 100% $25,500.00 i i LO Ll l2 L3 L4 15 TOTAL EARNED THIS CONTRACT Less Retainage of 5 Less Previous Paysen�s — Plus Direct Payment Items as Contracted 69,400.00 $ 3,470-00 $_ 0,16 .00. Descrintion VendorAmount BLUEPRINTS AND POSTAGE FOR IRC'REVIEWS, PERMITTING + AGENCIES AND UTILITY COMPANIES. - + $410.05 TOTAL NOW PAYABLE .$6,175.05 certify that all teas and amounts shown on the face of this request 1 005 ore correct; that all work has been perforped and/or materials supplied_1_n_7irull_. accordance with the terms and condaittii rr i■ contract �t e InN f River county and MARSHALL, McCULLY b� ASg�I]�TE datedU �3, 1707 -Rat the items or which payment s reques have not been pa a ere are c10 vendorls, mechanicls or other liens or rights to lisps or conditional sales. Contracts which phould be satisfied or discharq .be re■ yme t is.aada. BY _ TITLE: Vice President. -DATE: September 20, 1990 OCT 16 1990 55 POOK COPELANDS LANDING RIVERSIDE P.R.D. The Board reviewed memo from County Engineer Roger Cain: ---------------------------------- TO: James Chandler County Administrator L 1, u THROUGH: James W. Davis, P.E. Public Works Director and Roger D. Cain, P.E. County Engineer FROM: David B. Cox, P.E.W- Civil Engineer SUBJECT: Request for Floodplain Cut -and Fill Balance Waiver for Copelands Landing Subdivision, Phase.I & II and Copelands Landing Riverside P.R.D. DATE: September 26, 1990 -------------------=--------------------------------------------- DESCRIPTION AND CONDITIONS Carter Associates, Inc. on behalf of the developers of Copelands Landing Subdivision and Copelands Landing Riverside P.R.D., is requesting a waiver of the cut and fill balance requirement of Section 930.07(d) of the County Stormwater Management and Flood Protection Ordinance. Copelands Landing Subdivision Phase I received Final Plat Approval on December 12, 1989. Copelands Landing Subdivision Phase II received Preliminary Plat Approval on May 26, 1988. Copelands Landing Riverside P.R.D. received conceptual approval on July 25, 1989. The attached letter of August 30, 1990 describes the size and location of the project. The project is within Zone AE of the 100 year floodplain of the Indian River with base flood elevations of 8.0 FT. and 9.0 FT., and a 10 year flood elevation of 5.0 FT. The estimated net floodplain displacement created by fill below elevation 5.0 FT. is 76,702 cubic yards. A Wetlands Mitigation Plan has been approved by the Army Corps of Engineers and is currently being reviewed by the County Environmental Planning staff. A management and storage of surface waters permit has been approved by S.J.R.W.M.D. ALTERNATIVES AND ANALYSIS The project meets the cut and fill balance waiver criteria of being located in an estuarine• environment and the project engineer has stated that all other Stormwater Management and Flood Protection Ordinance requirements will be met. Alternative No. 1 Approve the cut and fill balance waiver request. Alternative No. 2 Deny the waiver request and require re -design to accomplish an on-site balance of -cut and: fill. RECOMMENDATION Staff recommends approval of Alternative No. 1. 56 ® a ROOK CUT & FILL BALANCE WAIVER - COPELANDS LANDING, PHASE 16 II AND COPELANDS LANDING RIVERSIDE P.R.D. The Board reviewed memo from County Engineer Roger Cain: ---------------------------------- TO: James Chandler County Administrator L 1, u THROUGH: James W. Davis, P.E. Public Works Director and Roger D. Cain, P.E. County Engineer FROM: David B. Cox, P.E.W- Civil Engineer SUBJECT: Request for Floodplain Cut -and Fill Balance Waiver for Copelands Landing Subdivision, Phase.I & II and Copelands Landing Riverside P.R.D. DATE: September 26, 1990 -------------------=--------------------------------------------- DESCRIPTION AND CONDITIONS Carter Associates, Inc. on behalf of the developers of Copelands Landing Subdivision and Copelands Landing Riverside P.R.D., is requesting a waiver of the cut and fill balance requirement of Section 930.07(d) of the County Stormwater Management and Flood Protection Ordinance. Copelands Landing Subdivision Phase I received Final Plat Approval on December 12, 1989. Copelands Landing Subdivision Phase II received Preliminary Plat Approval on May 26, 1988. Copelands Landing Riverside P.R.D. received conceptual approval on July 25, 1989. The attached letter of August 30, 1990 describes the size and location of the project. The project is within Zone AE of the 100 year floodplain of the Indian River with base flood elevations of 8.0 FT. and 9.0 FT., and a 10 year flood elevation of 5.0 FT. The estimated net floodplain displacement created by fill below elevation 5.0 FT. is 76,702 cubic yards. A Wetlands Mitigation Plan has been approved by the Army Corps of Engineers and is currently being reviewed by the County Environmental Planning staff. A management and storage of surface waters permit has been approved by S.J.R.W.M.D. ALTERNATIVES AND ANALYSIS The project meets the cut and fill balance waiver criteria of being located in an estuarine• environment and the project engineer has stated that all other Stormwater Management and Flood Protection Ordinance requirements will be met. Alternative No. 1 Approve the cut and fill balance waiver request. Alternative No. 2 Deny the waiver request and require re -design to accomplish an on-site balance of -cut and: fill. RECOMMENDATION Staff recommends approval of Alternative No. 1. 56 ® a ON MOTION by Commissioner Scurlock, SECONDED by Com- missioner Bird, the Board unanimously approved the cut and fill balance waiver request as described above and as recommended by staff. GIFFORD STREET LIGHTING DISTRICT (WELLFORD HARDEE REQUEST) The Board reviewed memo from Public Works Director Davis: TO: James E. Chandler, County Administrator FROM: James W. Davis, P.E. Public Works Director e,P• SUBJECT: Gifford Street Light District - Wellford Hardee .Request for Additional Lighting or Removal From District DATE: October 8, 1990 DESCRIPTION AND CONDITIONS Mr. Wellford Hardee, owner of the 17 acre High Ridge Mobile Home Park, located north of Lindsey Road (49th Street) and west of Lateral "H" Canal, has written a letter of concern that his Gifford Street Light District assessment is $204.00 per year (17 acres at $12.00/acre) and his opinion is that the Park only benefits from one light located along his property frontage of 49th Street. Mr. Hardee pays for internal street lighting within High Ridge Mobile Home Park under a private account with Florida Power & Light and pays approximately $78.85/month or $946.20 per year. Mr. Hardee desires to be eliminated from the Gifford Street Light District or receive additional lighting within the Mobile Home Park. The Mobile Home Park is not developed under a recorded plat since lots are rented and not sold. There currently exists approximately 67 Mobile Homes on the property. The development is one. of two areas north of Lindsey Road within the District. ALTERNATIVES AND ANALYSIS In considering Mr. Hardee's request staff is of the opinion that the Mobile Home Park receives some benefit from the Lighting District since all residents of the Park must use Lindsey Road. (49th Street) to travel to and from the Park. There does appear to be a lower Level of Service provided to the northern area of the Park since internal lights are not provided. Approximately four Mobile Homes receive lighting benefit directly, and the remaining 63 homes receive benefit from the 49th Street corridor being lighted. Recently, the Roseland Road Street Light District was established to only light Roseland Road and not internal subdivision streets. The annual assessment for this type service was $6.00/parcel-acre per year, which is less than the $12.00/acre assessment in Gifford where local roads are lighted. 5 7 WK. 81 F'Ar 800K ' Pr��E 692 Alternative No. 1 Reduce the number of benefitted units 'to include the four lots (two acres) that directly benefit (2 x $12.00 = $24:00 year) and the remaining 15 acres receive a partial benefit similar to the Roseland Road Street Light District which- would be 15 acres at $6.00/acre or $90.00/year. The total assessment would be $114:00/year= and would be equivalent to 9.5 acres within the District formula. An amendment to the Ordinance could be prepared to redefine the District boundaries to include only the south 9.5 acres of the High Ridge Mobile Home Park Property. No additional lights would be installed. Alternative No. 2 Delete the entire 17 acre High Ridge Mobile Home Park Property from the Gifford Street Light District. Staff is of the opinion that the property owner does receive a benefit from the Street Light Service and that this alternative is not appropriate. Alternative No. 3 Since the residents of the- approximately 67 homes in High Ridge Mobile Home Park intensely use 49th Street by generating 322 trips per day and the remaining roadways which are lighted within the. District, the Alternative 3 is to leave the assessment as it currently is calculated at 17 acres $12..00/parcel acre or $2A4.00 per year. RECOMM=ATIONS AND FUNDING It is recommended that Alternative 1 be approved and an amendment to the Gifford Street Light District Ordinance be prepared for future Board action. There are no major funding implications, and the Districts contingency can compensate for the $90,-00 - per year impact. ON MOTION by Commissioner Scurlock, SECONDED by Commis- sioner Bird, the Board unanimously approved Alternative No. 1 as recommended by staff and authorized preparation of an amendment to the Gifford Street Lighting District Ordinance for future Board action. SILVER OAKS (51st COURT) WATER DIST. SYSTEM - (IN-HOUSE DESIGN) The Board reviewed memo from the Utilities Director: 58 DATE: OCTOBER 5, 1990 TO: JAMES E. CHANDLER COUNTY ADMINISTRATOR FROM: TERRANCE G. PIN '~ DIRECTOR OF LI ERVICES PREPARED H. D. "DU , .E. AND STAFFED ENVIRONMENTAL ENGINEER BY: DEPARTMENT OF UTILITY SERVICES SUBJECT: SILVER OAKS (51ST COURT) WATER DISTRIBUTION SYSTEM ASSESSMENT IRC PROJECT NO. UW -90 -16 -DS BACKGROUND We have received a petition to provide water service to residents of Silver Oaks Lane (also known as 51st Court - see attached location map. Project will consist of installation of approximately 1,100 linear feet of water main to serve fourteen residents. ANALYSIS This is an assessment project to be paid for by the property owners. Design of the project will be in-house. RECOMMENDATION The Department of Utility Services recommends the approval of the subject project for in-house design. ON MOTION by Commissioner Scurlock, SECONDED by Com- missioner Bowman, the Board unanimously approved the subject project for in-house design. ROYAL POINCIANA PARK WATER SERVICE PROJECT (SURVEY & IN-HOUSE DESIGN The Board reviewed memo from -Utilities Director Pinto: BOOK E'1"L 0 T 16 199U 59 OCT 16 1990 I DATE: SEPTEMBER 27, 1990 TO: JAMES E. CHANDLER COUNTY ADMINISTR /T R. FROM: TERRANCE G. PINTP DIRECTOR OF UTI SERVICES STAFFED AND PREPARED BY: H. D. "DUK ER, .E. ENVIRONMENTAL ENGINEER DEPARTMENT OF UTILITY SERVICES SUBJECT: ROYAL POINCIANA PARK IRC PROJECT NO. UW -90 -18 -DS BACKGROUND• We have received a petition to provide water service to residents of Royal Poinciana Park. This will include installation of water lines on twelve streets for approximately 350 properties. ANALYSIS: Design of the project will be in-house. Before design can begin, the area must be surveyed. We propose to utilize the services of Masteller, Moler and Reed from the shortlist of surveying firms. The fee for the survey work will be $5,750.00. RECOMMENDATION: The staff of the Department of Utility Services recommends approval of the attached work authorization for surveying of the job site, and for in-house design of the subject project. ON MOTION by Commissioner Scurlock, SECONDED by Com- missioner Bird, the Board unanimously approved work authorization with Masteller, Moler & Reed, Inc., for surveying and also approved in-house design of the subject project as recommended by staff. SAID WORK AUTHORIZATION IS ON FILE IN THE OFFICE OF CLERK TO THE BOARD. 60 NORTH COUNTY SEWER PROJECT - (CHANGE ORDER NO. 1, CONTRACT NO. 1) The Board reviewed memo from Capital Projects Engineer William McCain: DATE: SEPTEMBER 27, 1990 TO: JAMES E. CHANDLER COUNTY ADMINISTRA FROM: TERRANCE G. PINTO DIRECTOR OF UTILIT SERVICES STAFFED AND - PREPARED BY: WILLIAM F. MICA CAPITAL PROJECT _ DEPARTMENT OF UT TYSERVCES SUBJECT: CHANGE ORDER NO. 1, NORTH COUNTY SEWER PROJECT CONTRACT NO. 1 IRC PROJECT NO. US87-25—SC The North County Wastewater Treatment Plant is now scheduled to be complete by the end of October. There are several changes that now need to be addressed. The first is resizing of several pumps; the second is the addition of cabinets and countertops for the lab area. Originally, the cabinets and countertops were to be installed after construction; however, we have received such a good price from the contractor, we wish to have them installed now. ANALYSIS: The costs associated with these changes are as follows: 1) Pump changes $ 6,378.00 2) Cabinets 6.520.00 Total: $12,898.00 The original contract pri0e is $2,195,000.00; the revised contract price will be $2,207,898.00. We are also requesting that the retainage be reduced to 5% instead of 10% at the time of the next pay request, which will be substantial completion. The staff of the Department of Utility Services recommends that the Board of County Commissioners approve the following: 1) Change Order No. 1, in the amount of $12,898.00. 2) A reduction of retainage on the contract to 5%. Chairman Eggert noted that this is another that is being _ reduced to 5% retainage instead of 100, and it does involve materials rather than services. She asked Director Pinto if we are adequately covered with 5% retainage. � 0T IN100 61 mor BOOK 61'qc' ,OCT 16 1990 Director Pinto advised that it is really part of the contract that at a certain point of time, it will be reduced, and staff has no problem with the 50. The plant probably will go into operation within the next few weeks. ON MOTION by Commissioner Scurlock, SECONDED by Com- missioner Bird, the Board unanimously approved Change Order No. 1 in the amount of $12,898 and also approved a reduction of retainage on the contract to 5% as recommended by staff. CONTRACT CHANGE ORDER CHANGE ORDER NO. 1 ORIGINAL CONTRACT PRICE: $2.195.000.00 DATE: h4ust 27. 1990 REVISED CONTRACT PRICE: $2,207,898.00 JOB NAME: Indian River County Project #U 8% -25 -SC, North Cwarty Subxegianal Sewer Systetr/Cantract #1 1.0 MZ Wastewater Treatment Plant OWNER: Indian River Canty wwwwirawaaarwwa•wraiwaarww+wwwwrwwwaaawwarawlalawwwiiialaiawirwawwawaww The amount of the Contract will be ipEeR ASE[.•(INCREASED) by the sum of: IWlve Thisand Eight lkmdred end Ninety Eight and 00/100 (written amount) Dollars (S 12.898.00 ) . The Contract total including this Change Order will bet T TWo Million TWo Hiadred Seven Thousand Eight Haydred Ninety Eight and 00/100 (written amount) Dollars (S 2,207,898.00 > . The Contract Time provided for Project Completion will be (DEGREASEB+ ( INCREASED) t FUty Three Days. This document will become a supplement to the Contract and all provisions will apply hereto. AwliAArwwlw`AAAlAiiAwaAAAAliwAlrAaAwAlAA!!!AlAwAAAAAAaiAAw A!!AAlwawAAAlA CONTRACTOR: _ .� _t'.9'�l'(-._ - [ /t til. `-' DATE t Elkins Constructors. Inc. ; ENGINEER: , DATE: OWNER: DATE: 62 MIRAFLORES SUBDV. WATER SERV. PROJECT (IN-HOUSE DESIGN) DATE: The Board reviewed memo from Environmental Engineer Oster: OCTOBER 2, 1990 TO: JAMES E. CHANDLER COUNTY ADMINISTRATOR FROM: TERRANCE G. PINTO DIRECTOR OF ERVICES PREPARED H. D. "DUKE" , P. . AND STAFFED ENVIRONMENTAL ENGINEER BY: DEPARTMENT OF UTILITY SERVICES SUBJECT: WATER LINE INSTALLATION: MIRAFLORES SUBDIVISION ASSESSMENT PROJECT FOR WATER SERVICE IRC PROJECT NO. UW -90 -21 -DS BACKGROUND We have received a petition for water service from the majority of residents in Miraflores Subdivision (a private road also known as 33rd Avenue). The Department of Utility Services will design the project in-house upon approval of the Board of County Commissioners. ANALYSIS The project consists of tying into an existing 10 -inch water line on 5th Street S.W. and constructing a 6 -inch line on 33rd Avenue, a distance of approximately -1,000 feet. This will be an assessment project to be paid for by the property owners. A cost estimate will be prepared during preliminary design and submitted with Resolutions I and II. The Department of .Utility Services recommends the approval of the subject project for in-house design. ON MOTION by Commissioner Bird, SECONDED by Commis- sioner Scurlock, the Board unanimously approved the subject project for in-house design. OCT 1 6 Imn 63 poor. =� i, 6' t I OCT 1 `990d6r� EXPEDITED TEMPORARY WATER SERVICE AGREEMENT (TIMOTHY COLLINS) DATE: TO: The Board reviewed memo from the Department of Utilities: OCTOBER 3, 1990 JAMES E. CHANDLER COUNTY ADMINISTRATOR FROM: TEE GPINTO DI O. TILITY SERVICES SUBJECT: AG INDIAN RIVER COUNTY AND MR. AND MRS.TIMOTHY COLLINS TEMPORARY WATER SERVICE PREPARED AND STAFFED BY: WILLIAM F. MCCAI CAPITAL PROJEC NEER DEPARTMENT ITY SERVICES BACKGROUND Mr. and Mrs. Timothy Collins have requested that temporary service be installed from the water line on King's Highway to service their property in the Kingsway Subdivision, Vero Beach, Florida 32963, prior to the installation of a water main in the Kingsway Subdivision. ANALYSIS The Agreement states that the Indian River County Department of Utility Services (IRCDUS) shall provide temporary water service to Mr. and Mrs. Timothy Collins until such time that a water line is constructed in the Kingsway Subdivision by assessment. They agree to pay all fees required to make this connection. They further agree to participate in the assessment and to .reconnect to this water line as required by IRCDUS. The Department of Utility Services recommends that the Board of County Commissioners approve the attached Agreement with Mr. and Mrs. Timothy Collins on the Consent Agenda. ON MOTION by Commissioner Bird, SECONDED by Commis- sioner Scurlock, the Board unanimously approved the Expedited Temporary Water Service Agreement with Mr. and Mrs. Timothy Collins of Kingsway Subdivision. SAID AGREEMENT IS ON FILE IN THE OFFICE OF CLERK TO THE BOARD. 64 CONDEMNATION 4 LOT, BOOKER T. WASHINGTON SUBDV., FOR PARKING County Attorney Vitunac reviewed the following and informed the Board that this is the remaining partial lot where we couldn't find the owner, and the only way to obtain it is to start filing these Resolutions. TO: Board of County Commissioners FROM: Terrence P. O'Brien - Assistant County Attorney`Y� DATE: October 1, 1990 SUBJECT: CONSENT AGENDA - BCC MEETING 10/16/90 CONDEMNATION EAST -. LOT 6 BLOCK 6 BOOKER T. WASHINGTON SUBDIVISION On August 14, 1990, the Board of County Commissioners authorized the purchase of the subject property at the current appraised value of $11,200. To date staff has been unable to obtain a response from the property owners. In order to proceed with condemnation it will be necessary to adopt the attached Resolution. ON MOTION by Commissioner Bird, SECONDED by Commis- sioner Bowman, the Board unanimously adopted Resolu- tion 90-154 declaring the acquisition of the above described property for a parking lot -a public necessity. 0 RESOLUTION NO. 90-154 A RESOLUTION OF THE BOARD. OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, DECLARING THE ACQUISITION FOR A PARKING LOT, OF THE EAST I of LOT 6, BLOCK 6, BOOKER T. WASHINGTON SUBDIVISION, INDIAN RIVER COUNTY, FLORIDA, TO BE A PUBLIC NECESSITY; AND AUTHORIZING THE ACQUISITION OF SAID LOT.. WHEREAS, the County Administrator, after reviewing possible alternatives, has recommended tha-t Indian River County acquire certain parcels of real property in fee simple absolute title for providing parking facilities for the Indian River County Administration Building and warehouse; and WHEREAS, the aforesaid acquisition is In the best - Interest of the people of Indian River County and Is for a county and public purpose, to wit: for providing adequate OCT 16 1990 65 800K ��® SOCK Fq,r 700 parking for employees and citizens utilizing the County Administration Building and warehouse; and WHEREAS, for the aforesaid reasons and purposes, Indian River County's acquisition of the fee simple absolute title in certain parcels of real property is necessary; and WHEREAS, the specific parcel of real property that Indian River County needs to acquire for providing the needed parking Is the East of Lot 6, Block 6, Booker T. Washington Subdivision, Indian River County, NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, that: 1: This Board hereby adopts and ratifies those matters set forth in the foregoing recitals. 2. Indian River County's acquisition of the fee simple absolute title In the parcel of real property described in above is hereby found and determined to be necessary for the aforesaid reasons, uses, and purposes. 3. The County Attorney, his assistant, or designee Is hereby authorized and directed to take whatever steps are necessary for Indian River County to acquire in Its own name, by donation, purchase, or Eminent Domain Proceedings (Chapter 73 and 74, F.S.), the fee simple absolute title in the parcel of real property described above. In acquiring the described parcel, the County Attorney, his assistant, or designee is authorized and directed to prepare, in the name of Indian River County, a declaration of taking, any and all papers or pleadings, or any other. instrument or instruments. In acquiring this parcel the County Attorney, his assistant,or designee is further authorized and directed to prosecute any lawsuit or lawsuits to final judgment, and to defend or prosecute, If necessary, any appeal, either interlocutory or final. 4. The County attorney, his assistant, or designee is hereby authorized and directed to take such further action or actions as are reasonably. necessary to fully and completely accomplish the purposes hereinabove authorized and directed. Commissioner Bird offered the foregoing resolution, and moved for Its adoption. Commissioner Bowman seconded the motion, and upon being put to a vote, the vote was as follows: 66 Chairman Carolyn K. Eggert A e Vice Chairman Richard N. Bird —Aye Commissioner Margaret C. Bowman %dye Commissioner Don C. Scurlock, Jr. Aye Commissioner Gary C. Wheeler Wfe The Chairman thereupon declared the resolution duly passed and adopted at public meeting this 16 day of October , 1990. BOARD OF COUNTY COMMISSIONERS INDIAN RIVER COUNTY, FLORIDA By C. -L E -t z2tJ�- carolyn�)K,. EggWa rman RESOLUTION CREATING A HISTORIC RESOURCES ADVISORY COMMITTEE The Board reviewed memo from Asst. County Attorney O'Brien: TO: Board of County Commissioners FROM: Terrence P. O'Brien - Assistant County Attorney DATE: October 4, 1990 SUBJECT: REGULAR AGENDA - BCC MEETING 10/16/90 RESOLUTION CREATING A HISTORIC RESOURCES ADVISORY COMMITTEE The Land Development Regulations in Chapter 902 set forth tasks for a committee with expertise in historical and archeological matters covered by the Land Development Regulations. Attached is a proposed resolution which would establish an appropriate committee to carry out these assigned tasks. The term of office is normally two years. The Commissi-on, therefore, may want to divide the initial appointment terms between one and two years. Chairman Eggert informed the Board that Commissioner Wheeler has expressed an interest in this committee, and, in addition to approving the proposed Resolution, she would like to have Commis- sioner Wheeler chair the committee. The Board had no objections. ON MOTION by Commissioner Scurlock, SECONDED by Com- missioner Wheeler, the Board unanimously adopted Resolution 90-155 and named Commissioner Wheeler as chairman of same. OCT 16 1990�(J� 67 .. OK PA.JEr70 O 0 I 16 1990 BOOK 81 FACE 70 RESOLUTION NO. 90- 155 A RESOLUTION OF INDIAN RIVER COUNTY, FLORIDA, CREATING A HISTORIC RESOURCES ADVISORY COMMITTEE. WHEREAS, pursuant to Florida Statutes, the County has adopted Land Development Regulations; and WHEREAS, these regulations are voluminous and cover many professional disciplines including historical and archeological; and WHEREAS, t•he Board of County Comniss•loners of Indian River County has determined that it would be in the public Interest to create an advisory committee to advise the Board regarding historical or archeological matters covered by the Land Development Regulations. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, that: 1. There is hereby created a Historic Resources Advisory Committee to be composed of 5 members who are residents of Indian River County with membership as follows: (a) At least one Florida licensed/registered architect or engineer with knowledge of the preservation of historic or archeological sites and structures; (b) At least one member with practical experience in one or more of the following fields: real estate, planning, finance, engineering, law, building construction, landscape architecture, historic preservation or archeological research; (c) At least one member of the Board of County Commissioners. This elected official shall act as the Chairman of the commi ttee; .and (d) The remaining two positions shall. be comprised of citizens at large with a particular interest or knowledge of historic and/or - archeological preservation, identification or designation. 2. The committee shall meet at the call of its chairman or vice chairman and shall be advisory only. 3. The committee shall be charged specifically with the duties set out in Chapter 902 of the Indian River County Code. 4. The provision of Title 1, Chapter -101 of the Code of .Ordinances of Indian River County shall apply to this advisory. committee. The resolution was moved for adoption by Commissioner Scurlock and the motion was seconded by Commissioner 68 Wheeler , and, upon being put to a vote, the vote was as follows: Chairman Carolyn K. Eggert Aye Vice Chairman Richard N. Bird Aye Commissioner Don C. Scurlock, Jr. -Aye Commissioner Margaret C. Bowman Aye Commissioner Gary C. Wheeler Aye The Chairman thereupon declared the resolution duly passed and adopted this 16 day of October 01 1990. BOARD OF COUNTY COMMISSIONERS INDIAN RIVER COUNTY, FLORIDA By e Lar OT -R; Egg Cha iinf(a n Section 902.06 Role of Historic Resources Advisory Committee in Planning and Development The Historic Resources Advisory Committee shall act in an advisory capacity to,the Board of County Commissioners to inform and advise the Board on historical and archeological concerns. Formal recommendations may be presented to the Board of County Commissioners by the Historic Resources Advisory Committee. (1) The historic Resources Advisory Committee shall recommend formal identification or designation of significant historic and/or archeological resources for application of the regulations contained in this section and Chapter 933, Historic and Archeological Resource Protection. (2) The Historic Resources Advisory Committee shall recommend to the Board of County Commissioners the nomination of historical resources to the National Register of Historical Places and/or other authorized surveys or registers, including local registers. (3) The Historic Resources Advisory Committee shall advise the Board of County Commissioners on all matters related to historic preservation policy, including the use, administration. and maintenance of county -owned, historically designated sites and structures. (4) The Historic Resource Advisory Committee shall advise the Board of County Commissioners on potential historic resource acquisitions, and/or protection of privately -owned historical resources. (5) The Historic Resources Advisory Committee shall review and make recommendations to the Board of County Commissioners concerning all proposed amendments to- land development regulations, Comprehensive Plan policies or building codes as they apply to historic resources. OCT 16 1990 69 rapC(K 0 -1 P'11 � eii booK 81 X04 (6) The Historic Resources Advisory Committee shall investigate, review and recommend to the Board of County Commissioners financial and technical assistance programs which serve to further the historic preservation objectives of Indian River County. (7) The Historic Resources Advisory Committee shall promote the public appreciation and awareness of historic resources and their benefits to the county. (8) The Historic Resources Advisory Committee shall conduct investigations and make recommendations to the Board of County Commissioners, as requested, pertaining to disputes or undetermined delineations arising from the implementation of Chapter 933, Historic and Archeological Resource Protection, and/or any decision which may potentially -affect the historic resources of the county. (9) The Historic Resources Advisory Committee shall review and evaluate all site plans, PRD's and subdivisions which are located -in areas suspected or known to'contain any historic resource. The request for review by the Historic Resource Advisory Committee may originate from the Community Development Director or his designee, the Planning and Zoning Commission or the Board of County Commissioners. (10) The Historic Resources Advisory Committee shall perform any other function or duty assigned to the Committee by the Board of . County Commissioners as related to historic resources/concerns. ADDENDUM TO LEASE W/HUMANE SOCIETY The Board reviewed memo from Asst. County Attorney O'Brien: TO: Board of County Commissioners FROM: Terrence P. O'Brien - Assistant County Attorney DATE: October 4, 1990 SUBJECT: REGULAR AGENDA - BCC MEETING 10/16/90 ADDENDUM TO LEASE WITH HUMANE SOCIETY The Humane Society has requested an addendum to its lease with the County which would add a parcel of approximately 120' x 48' to its present lease. This space would be for additional parking. This request, which is self-explanatory, is attached. ON MOTION by Commissioner Scurlock, SECONDED by Com- missioner Wheeler, the Board unanimously approved the Addendum to the Agreement with The Humane Society of Vero Beach, Florida, Inc. 70 ADDENDUM TO AGREEMENT BETWEEN INDIAN RIVER COUNTY AND THE HUMANE SOCIETY OF VERO BEAC, . FLORIDA INC. THIS AGREEMENT made this 16 day of October, 1990, by and between INDIAN RIVER COUNTY, a political subdivision of the State of Florida, hereinafter referred to as "County," and the HUMANE'SOCIETY OF VERO BEACH, FLORIDA, INC., a not-for-profit corporation existing under the laws of the State of Florida, hereinafter referred to as "Humane Society," WITNESSETH WHEREAS, the Humane Society is in need of additional parking spaces for the Humane Society's facility; and WHEREAS, the parties hereto previously have entered into an Agreement dated January 18, 1984, pertaining to an area for parking (copy of said Agreement attached as Exhibit 'A' hereinafter referred to as Agreement); and WHEREAS, the parties are agreeable to entering into an addendum to the Agreement to provide for additional parking needs. NOW, THEREFORE, the parties agree as follows: 1. The County hereby leases to the Humane Society the following described property, to wit: An area located near the southeast corner of the Humane Society's facility in the approximate size of 120' by 48', more particularly identified by the area highlighted in Exhibit A-1, attached and incorporated herein. 2. The term of this lease shall be for a period concurrent with the remaining term established in the Agreement which is approximately ninety three years and three months; the exact term depending on.the date of execution of this addendum. 3. The parties hereby agree that all the applicable terms and conditions contained in the Agreement dated are incorporated herein. The respective parties have authorized the execution of this document in the spaces provided below on the date set forth above. itn s Witness �- - Witness Witness BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY BY: CAROL EGGERT Chair an. Attest: Jeffr I i o .0 e rJc HUMANE SOCIETY OF VERO BEACH, FLORIDA, INC.• B Y i atDu DOROT11Y�.YNUjDS Preside Attest: :% . Sec ary 718 ROOK 1 F,j.J� ` tl C O T 1 1990 BOOK, 81 RESOLUTION CREATING PROFESSIONAL ADVISORY COMM. TO REVIEW LDRS Chairman Eggert. reviewed memo from Asst. County Attorney O'Brien and from herself, as follows: TO: Carolyn K..Eggert, Chairman Board of County Commissioners FROM: Terrence P. O'Brien - Assistant County Attorney DATE: October 4, 1990 SUBJECT: RESOLUTION CREATING A PROFESSIONAL ADVISORY COMMITTEE At the time the Land Development Regulations were considered by the Commission, it was decided by the Commission to establish an advisory committee to review said regulations and the comprehensive plan. Staff was directed to prepare an appropriate resolution. Attached Is a proposed resolution for your consideration. The term of office is normally two years. The Commission, therefore, may want to divide the initial appointment terms between one and two years. TO: Board of County DATE: October 8, 1990 FILE: Commissioners SUBJECT: professional Services Committee FROM: Carolyn R. Egger rr/ REFERENCES: Chairman I would like to ask for approval of the Resolution creating a Professional Advisory Committee, and to propose the following people for approval as members of the Professional Services Committee: Builder Peter Robinson - Laurel Homes Developer J. ThoMas Gillette II - Westinghouse Treasure Coast Communities, Inc. Civil Engineer Todd Smith - Peterson & Votapka, Inc. Fred E. Banfield - Carter & Associates Architect Bob Gaskill Attorney Warren Dill Landscape Architect/ Environment David Reisinger - Urban Resources Survey James L. Beindorf - Beindorf & Associates Roads Ted Myers Resumes are available for inspection in the County Commission office. 72 Chairman Eggert informed the Board that we have had other resumes come in, and she would suggestthey could be alternates. Commissioner Scurlock asked if Bob Gaskill is actually a qualified architect as he felt possibly we should have someone on this committee who doesn't work for just one developer. Commissioner Bird commented that he didn't know some of these people or their background. He believed that, Mr. Gillette, for instance, is relatively new to the area, and he had felt the main purpose of this committee was to have people who had worked actively in the system and who could possibly see ways to improve it. Chairman Eggert felt there is some benefit to having new _ eyes look at this, and Commissioner Scurlock concurred. He noted that his only problem is with the architect as he did not believe that Mr. Gaskill has done any work except for Vista Properties and he would like to have someone with a broader view. Chairman Eggert advised that no other architect has ex- pressed an interest, and local developer Peter Robinson confirmed that Bob Gaskill is a certified architect. Commissioner Scurlock continued to express his opinion that it would be better to have someone on this committee who has more outside interests in the community. Discussion continued regarding various individuals, and Commissioner Bird noted that he hoped these individuals would be sort of a spokesperson for the field they represent, and although Bob Gaskill may not work in the open architectural field, he believed Mr. Gaskill is in touch with other local architects. Commissioner Scurlock stated that he personally cannot support Mr. Gaskill for this position. ON MOTION by Commissioner Bird, SECONDED by Commis- sioner Wheeler, the Board unanimously adopted Resolution 90-156 creating a Professional Advisory Committee to review the LDRs and the Comp Plan. OCT 16 1990 tae FP4Ji 6) wr 73 BOOK 81 FALLl p RESOLUTION NO. 90-156 A RESOLUTION OF INDIAN RIVER COUNTY, FLORIDA, CREATING A PROFESSIONAL ADVISORY COMMITTEE TO REVIEW THE LAND DEVELOPMENT REGULATIONS (TITLE- IX) AND THE COMPREHENSIVE PLAN (TITLE VIII). WHEREAS, pursuant to Florida Statutes, the County has adopted Land Development Regulations and a Comprehensive Plan; and WHEREAS, these regulations are voluminous and cover many professional disciplines; and WHEREAS, the Board of County Commissioners of Indian River County has determined that it would be advisable to create an advisory committee of persons working in the areas covered by the regulations to make recommendations to the Board of County Commissioners for improvements to the regulations; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, that: 1. ESTABLISHMENT The Board of County Commissioners hereby establishes a Professional Advisory Committee to serve In an advisory capacity to the Board regarding rules, regulations, policies, procedures, fees and ordinances pertaining to the Land Development Regulations and Comprehensive Plan. The Professional Advisory Committee is to work with the Community Development Department to discuss and resolve all concerns. 2. APPOINTMENT All members shall be residents of or maintain businesses in Indian River County, Florida. Appointments shall be made based on the potential members' integrity, ability and experience In their related fields. a. The Committee shall be comprised of nine (9) members. 74 r M r W 3. b. .AlI members shall be members of *the professional community in the related fields of development; civil engineering; architecture and/or landscape architecture; surveying; underground, road and/or general contractors; and law with special interest or training in the areas of development and/or the environment. c. Indian River County Community Development Department Director shall be an exofficio member. ROLE OF THE PROFESSIONAL ADVISORY COMMITTEE. The Professional Advisory Committee shall act in an advisory capacity to the Board of County Commissioners to inform and advise the Board on development concerns. Formal recommendations may be presented to the Board of County Commissioners by the Professional Advisory Committee. a. The Professional Advisory Committee shall review all ordinances (chapters) pertaining to Land Development Regulations and the Comprehensive Plan which are existing or proposed and shall make its professional recommendation to the Board of County Commissioners. b. The Professional Advisory Committee shall review all policies, rules and regulations pertaining to said regulations and plans which are existing or proposed and shall make its professional, recommendation to the Board of County Commissioners. c. The Professional Advisory Committee shall review all fees pertaining to said regulations and plans which are existing or proposed and shall make its professional recommendation to the Board of County Commissioners. 75BOOK 6� �'A G' I GCT 16 -1990 4. 5. BOOK 81 F,iIE 7' d. A member of the Professional Advisory Committee shall attend, as an observer, Technical Review Committee , meetings to obtain information concerning the effectiveness of current rules, regulations, procedures, policies, fees and ordinances concerning said regulations and plans. The Professional Advisory Committee shall make its professional recommendation to the Board of County Commissioners. e. The Professional Advisory Committee shall perform any other function or duty assigned to the Committee by the Board of County Commissioners as related to said regulations and plans. The committee shall meet monthly or at the call of its chairman or vice chairman and shall be advisory only. The provision of Title 1, Chapter 101 of the Code of Ordinances of Indian River County shall apply to this advisory committee. The resolution was moved for adoption by Commissioner Bird _ and the motion was seconded by Commissioner Wheeler and, upon being put to a vote, the vote was as follows: Chairman Carolyn K. Eggert Aye Vice Chairman Richard N. Bird Aye Commissioner Don C. Scurlock, Jr. Aye Commissioner Margaret C. Bowman Aye Commissioner Gary C. Wheeler• Aye The Chairman thereupon declared the resolution duly passed and adopted this 16 day of October 1990. BOARD OF COUNTY COMMISSIONERS INDIAN RIVER COUNTY, FLORIDA By Carol K� gge Chaff man 76 � � r ON.MOTION by Commissioner Bird, SECONDED by Commis- sioner Wheeler, Commissioner Scurlock voting in opposition, the Board by a 4 to 1 vote approved the appointments to the Professional Advisory Committee as recommended in Chairman Eggert's memo dated October 8, 1990. Chairman Eggert suggested that we temporarily name Peter Robinson chairman of this committee and let him call the first meeting, and the Board members indicated their agreement. SUPPORT HEALTH DEPT'S RECOMMENDATIONS RE HALLOWEEN Chairman Eggert informed the Board that in view of the encephalitis threat, the Health Department does.not want to have "Trick or Treaters" out after dusk and has suggested that this year Halloween "Trick or Treat" be set for Saturday afternoon, October 27th. She felt we should make a public statement expressing our support of the Health Department's recommenda- tion. ON MOTION by Commissioner Wheeler, SECONDED by Com- m; ss i onaer .B.J rd, the Board unanimously expressed their support of the Health Department's recommendation for celebration of Halloween this year on Saturday after- noon, October 27th. NORTH COUNTY FIRE AND SOLID WASTE DISPOSAL DISTRICTS The Chairman announced that immediately upon adjournment, the Board would reconvene sitting first as District Board of Fi-re Commissioners of the North Indian River County Fire District and 77 boor BOOK 81 FADE �i following that meeting, sitting as the Commissioners of the Solid Waste Disposal District. Those Minutes are being prepared separately. There being no further business, on Motion duly made, seconded and carried, the Board adjourned at 10:30 o'clock A.M. ATTEST: WON 0 78 'r Cha i rm le, W