HomeMy WebLinkAbout11/6/1990BOARD OF COUNTY COMMISSIONERS
INDIAN RIVER COUNTY, FLORIDA
AGENDA
REGULAR MEETING
NOVEMBER 6, 1990
9:00 A.M. - COUNTY COMMISSION CHAMBER
COUNTY ADMINISTRATION BUILDING
1840 25TH STREET
VERO BEACH, FLORIDA
COUNTY COMMISSIONERS
Carolyn K. Eggert, Chairman James E. Chandler, County Administrator
Richard N. Bird, Vice Chairman
Margaret C. Bowman Charles P. Vitunac, County Attorney
Don C. Scurlock, Jr.
Gary C. Wheeler Jeffrey K. Barton, Clerk to the Board
9:00 A.M. 1. CALL TO ORDER
2. INVOCATION - Dr. G. Julius Rice
Pastor of Community Church
3. PLEDGE OF ALLEGIANCE - Charles P. Vitunac
4. ADDITIONS TO THE AGENDA/ EMERGENCY ITEMS
a
5. PROCLAMATION AND PRESENTATIONS
Adoption and Presentation of Proclamation Declaring
November 1, 1990 as PIC Partnership Recognition Day
6. APPROVAL OF MINUTES
Regular meeting of 9/25/90
7. CONSENT AGENDA
A. General Election Expenses / Reimbursement from
Special Taxing Districts
( memorandum dated October 29, 1990 )
B.- Authorization for Chairman to write letter of -
support of Public Health Service Grant Application
for Fla. Community Health Centers, Inc.
(memorandum dated October 30, 1990)
C. Request for signature on Section 8 Annual Contribu-
tions Contract extension' A -3409E
(memorandum dated October 22, 1990)
D. IRC Bid #91-15/Furnish and install Sod
( memorandum dated October 22, 1990 )
E. IRC Bid #91-106/3,000 Gallon Fiberglass
Mounted Grid Tank
( memorandum dated October 24, 1990 )
Off! 61990 BOOK f,9t'
BOOK 81
7. CONSENT AGENDA (continued)
F. IRC Bid No. 91-6/Custodial Services
( memorandum dated October 25, 1990 )
G. International Golf Contract Renewal
P. Release of County Utility Liens
( memorandum dated October 28, 1990 )
Q. Out of Town Meeting, 11/14/90
( memorandum dated October 30, 1990 )
R. Children's Services Advisory Council
( memorandum dated October 30, 1990 )
8. CONSTITUTIONAL OFFICERS AND
GOVERNMENTAL AGENCIES
Clerk of Court
Statement of Revenues and Transmittal of Funds -
FY ending Sept. 30, 1990
( letter dated October 25, 1990 )
9:05 a. m. 9. PUBLIC ITEMS '
A. PUBLIC DISCUSSION ITEMS
None
( memorandum dated October 29, 1990 )
H.
Termination of Sebastian Library Lease
( memorandum dated October 18, 1990 )
I.
Request to advertise for public hearings for:
1. Recodification of misc. offenses into
-
the new code.
2. Ordinance providing for the collection
of unpaid parking tickets
3. Reporting of unpaid tickets for handi-
capped parking violations
(memorandum dated October 30, 1990)
J.
Transportation Disadvantaged Planning Grant
Contract Execution
( memorandum dated October 30, 1990 )
K.
Misc. Funds - Budget Amendment 003
( memorandum dated October 30, 1990 )
L.
Contract for County Financial Adviser -
Fishkind and Associates
(memorandum dated October 31, 1990)
M.
Sheriff's Department - Statement of Revenues &
Transmittal of Funds - FY ending Sept. 30, 1990
(letter dated October 30, 1990)
N.
Property Appraiser - Statement of Revenues &
Transmittal of Funds - FY ending Sept. 30, 1990
( letter dated October 29, 1990 )
• O.
N
Tax Collector - Statement of Revenues &
Transmittal of Funds - FY ending Sept. 30, 1990
( letter dated October 31, 1990 )
P. Release of County Utility Liens
( memorandum dated October 28, 1990 )
Q. Out of Town Meeting, 11/14/90
( memorandum dated October 30, 1990 )
R. Children's Services Advisory Council
( memorandum dated October 30, 1990 )
8. CONSTITUTIONAL OFFICERS AND
GOVERNMENTAL AGENCIES
Clerk of Court
Statement of Revenues and Transmittal of Funds -
FY ending Sept. 30, 1990
( letter dated October 25, 1990 )
9:05 a. m. 9. PUBLIC ITEMS '
A. PUBLIC DISCUSSION ITEMS
None
9:05 a. m. 9. PUBLIC MATTERS (cont'd):
B. PUBLIC HEARINGS
1. Utility Dept.'s Request for Major Site Plan
& Special Exception Approval for a Warehouse
( memorandum dated October 29, 1990 )
2. A RESOLUTION OF THE BOARD OF COUNTY
COMMISSIONERS OF INDIAN RIVER COUNTY,
FLORIDA CONFIRMING THE ASSESSMENT
ROLL FOR CERTAIN PAVING AND DRAINAGE
IMPROVEMENTS TO 44TH AVENUE FROM
16TH STREET TO PINEWOOD SUBDIVISION
(tabled from 10/23/90 meeting)
3. AN ORDINANCE OF INDIAN RIVER COUNTY,
FLORIDA ESTABLISHING CHAPTER 105 -
PURCHASING AUTHORITY AND BIDDING
PROCEDURES; PROVIDING REPEAL;
PROVIDING SEVERABILITY; AND PRO-
VIDING AN EFFECTIVE DATE
( memorandum dated October 12, 1990 )
10. COUNTY ADMINISTRATOR'S MATTERS
None
11. DEPARTMENTAL MATTERS
A. COMMUNITY DEVELOPMENT
None
B. EMERGENCY SERVICES
1. Approval of Biomedical Equipment Services
Agreement with Physio -Control
(memorandum dated October 16, 1990)
2. Authorization for Issuance of Change Order #5 -
Ph. III Indian River County Jail
( memorandum dated October 29, 1990 )
3. County Ad Hoc Fire Committee Recommendations
and Public Hearing Date
( memorandum dated October 29, 1990 )
C. GENERAL SERVICES
1. Vacated Buildings
(memorandum dated October 26, 1990)
2. Indian River County Libraries Interior
Design Contract
(memorandum dated October 24, 1990)
D. 'LEISURE SERVICES
None
E. OFFICE OF MANAGEMENT AND -BUDGET
None- .. _... --_ _---------
F. PERSONNEL
1. Workers' Compensation Excess Insurance Renewal
,,. ( memorandum dated October 22, 1990 )
6 BOOK- [,Aua �' ��
BOOK �"
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11. DEPARTMENTAL MATTERS (cont'd):
F. PERSONNEL (cont'd):
2. A RESOLUTION OF THE BOARD OF COUNTY COMM.
OF INDIAN RIVER COUNTY, FLORIDA,
AUTHORIZING THE PAYMENT OF DEPOSITORY
TRANSFER CHECKS
( memorandum dated October 25, 1990 )
G. PUBLIC WORKS
1,
1. R -O -W Acquisition 5th St. SW/aka Rebel Road
Misty Meadows Sub. - Budget Amendment 004
(memorandum dated October 29, 1990)
2. CR 512/Florida East Coast RR Crossing
( memorandum dated October 29, 1990 )
3. Fleet Management Site Assessment & Soil Disposal
(memorandum dated October 30, 1990)
4. Release of Retainage - Petition Paving Projects
for Kimley-Horn Assoc., Inc.
( memorandum dated October 25, 1990 )
5. Professional Services for Final Design of
Treasure Shores Park Phase I
( memorandum dated October 19, 1990 )
6. Amendment No. 1 to W.O. No. 2 Oslo Road/
Old Dixie Highway Improvements
( memorandum dated October 19, 1990 )
H. UTILITIES
• 1. Sewer Collection System(s) East of US #1
from Indian River Drive to the North
County Line, and other areas of the
North County as yet to be determined
( memorandum dated October 18, 1990 )
2. Sewer Base Maps for IRC Utilities
( memorandum dated October 16, 1990 )
3. No. Co. Water Distribution System
( memorandum dated October 22, 1990 )
4. Final Pay Request for Derrico Construction,
Summerplace Phase 11 . .
( memorandum dated October 25, 1990 )
5. * Engineering Firm Contract Blue Cypress
_ Lake Community Wastewater Improvements
( memorandum dated October 24, 1990 )
6. Effluent Disposal Improvements for the
Central Region
( memorandum dated October 24, 1990 )
7. Developer's Agreement Tall Pines Sub.
( memorandum dated October 22, 1990 )
8. 50th Court Water Line Extension
( memorandum dated October 24, 1990 )
IM
12. COUNTY ATTORNEY
A. Condemnation East 1/4 Lot 6, Block 6, Booker
T. Washington Subdivision
( memorandum dated October 16, 1990 )
B. Regulating the Distribution of Handbills
( memorandum dated October 30, 1990 )
—13. COMMISSIONERS ITEMS
A. CHAIRMAN CAROLYN K. EGGERT
B. VICE CHAIRMAN RICHARD N. BIRD
C. COMMISSIONER MARGARET C. BOWMAN
D. COMMISSIONER DON C. SCURLOCK, JR.
E. COMMISSIONER GARY C. WHEELER
14. SPECIAL DISTRICTS
None
15. ADJOURNMENT
ANYONE WHO MAY WISH TO APPEAL ANY DECISION WHICH MAY BE MADE AT THIS
MEETING WILL NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS
MADE WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL WILL
BE BASED.
�
OV 6 1990 BOOK PA"E 11--i'll
Tuesday, November 6, 1990
The Board of County Commissioners of Indian River County,
Florida, met in Regular Session at the County Commission
Chambers, 1840 25th Street, Vero Beach, Florida, on Tuesday,
November 6, 1990, at 9:00 o'clock A.M. Present were Carolyn K.
Eggert, Chairman; Richard N. Bird, Vice Chairman; Margaret C.
Bowman; Don C. Scurlock, Jr., and Gary C. Wheeler. Also present
were James E. Chandler, County Administrator; Charles P. Vitunac,
County Attorney; OMB Director Joe Baird; and Barbara Bonnah,
Deputy Clerk.
The Chairman called the meeting to order.
Dr. G. Julius Rice, Pastor of Community Church, gave the
invocation, and Attorney Vitijnac led the Pledge of Allegiance to
the Flag.
ADDITIONS TO THE AGENDA/EMERGENCY ITEMS
Chairman Eggert requested the addition to Item 11-B-3 on
today's Agenda of an addition to the list of the County Ad Hoc
Fire Committee recommendations for the approval of funding and
budget amendment for the Supervisor of Elections for the March
12, 1991 referendum.
Chairman Eggert also requested the addition of an
appointment to the Alcohol Drug Abuse 8 Mental Health Planning
Council.
ON MOTION by Commissioner Scurlock, SECONDED b,,,
Commissioner Bird, the Board unanimously added the
above items to today's Agenda.
NV 6 1990 BOOK. FSG 000
I
I O� 19M ROOK
PRESENTATION OF PROCLAMATION
81 P,1GE 801
Chairman Eggert presented to Patrick Silk the following
proclamation declaring November 1, 1990 as PIC Partnership
Recognition Day: 1'. p R 0 C L A M A T .I O N
i'•
WHEREAS, local private and public sector employers through
corporate •support,• valuable training time, mentoring and
supervising have effectively and efficiently trained and employed
.JTPA participants throughout the year and especially encouraged
the, career development of•today's youth (tomorrow's workforce)•
during.the�summer'months; and
WHEREAS'' local .i public * educational agencies, the community
college and private vocational schools have provided vocational'
skill training, remediation and basic' education for, JTPA
participants; and
WHEREAS local agencies serving special groups such as the
,severely 'disabled, welfare and food stamp recipients, the ,
, illiterate, • the ' unemployed, veterans, offenders and senior
.citizens' have worked diligently with the PIC to transition'
persons with -special needs into productive employment; and..
.,, .... •tit .. .
WHEREAS local chambers of commerce and economic development
-'councils have assisted the PIC in its efforts to•••serve local
;:.employers and included the PIC in their efforts to increase local
employment opportunities through new industry recruitment and
-.,..:existing business.expansion; and
-'•WHEREAS'the media has extended news coverage to increase
A4 community awareness of the PIC's work; and
"`, ' WHEREAS these • partnerships have 'promoted education, job "
;training and employment.for the residents of Indian River County;
NOW THEREFORE, BE 'IT RESOLVED by the Board of County:
•.Commissioners of Indian River County, Florida that -Thursday,.. -
:November -1, 1990 be,declared ,
PIC PARTNERSHIP RECOGNITION DAY
in Indian River County and urge'all citizens to observe this day
+'by promoting and supporting the work- -of the Treasure 'Coast
"'Private Industry and its many community partners as they develop:
`.a trained workforce and enhance job• opportunities for county
,residents.
:Dated.. this 6th day of November, 1990.
BOARD OF COUNTY COMMISSIONERS �<
OF INDIAN RIVER COUNTY; FLORIDA
B 1
.CarolyryAEgger sa
Chairm&hr
77 w
2
_I
APPROVAL OF MINUTES
?he Chairman asked if there were any corrections or
additions to the Minutes of the Regular Meeting of September 25,
1990. There were none.
ON MOT-LON—by Commissioner Wheeler, SECONDED by
Commissioner Scurlock, the Board unanimously approved
the Minutes, of the Regular Meeting of 9/25/90, as
written.
CONSENT AGENDA
Chairman Eggert requested that Items F, I and K be removed
from the Consent Agenda for discussion, and Commissioner
requested that Items G.and N be removed also.
A. General Election Expenses - Supervisor of Elections
The Board reviewed the following memo dated 10/29/90:
October 29, 1990
TO: HON. CAROLYN EGGERT, CHAIRMAN, BCC
AV
FROM: ANN ROBINSON, SUPERVISOR OF ELECTIONS
RE: ITEM FOR BCC CONSENT AGENDA OF NOVEMBER 6, 1990
Please give your approval to our receiving money from
,,the Special Taxing Districts for reimbursement of their
proportionate share of the General Election expenses.
The amount we will receive from each is as follows:
Sebastian Inlet Taxing District $1,489
Indian River Mosquito Control District $1,495.
Thank you.
ON MOTION by Commissioner Bird, SECONDED by
Commissioner Wheeler, the Board unanimously approved
the Supervisor of Elections' request for reimbursement
for General Election expenses from Special Taxing
Districts, as set out in the above memo.
111110V s �97® 3'
BOOK � PAuC jk
FF-
NOV
B. Letter of Support of Public Health Service Grant Application
for Florida Community Health Centers, Inc_
The Board reviewed the following memo dated 10/30/90:
MEMORANDUM
TO: Board of County Commissioners
FROM: Commission Chairman Carolyn K. Eggert C
DATE: October 30, 1990
SUBJECT: Florida Community Health Centers, Inc.
I request permission to write a letter of support of the
Public Health Service Grant Application for Florida Community
Health Centers, Inc. again this year. They have been especially
helpful in meeting the health needs of those people in Gifford,
Wabasso and other areas of Indian River County where we have low
income/indigent residents.
ON MOTION by Commissioner Bird, SECONDED by
Commissioner Wheeler, the Board unanimously authorized
the Chairman to write a letter of support of the Public
Health Service Grant Application for Florida Community
Health Centers, Inc.
C. Approval of Section 8 Annual Contributions Contract
Extension A -3409E
The Board reviewed the following memo dated 10/22/90:
TO: The Honorable Members of the DATE: October 22. 1990 FILE:
Board of County Commissioners
- THROUGH: James E. Chandler
County Administrator SUBJECT:Request for signature on Section 8
Annual Contributions Contract extension
A -3409E
6 "
FROM • �
... Guy L. Decker. Jr. REFERENCES:
Executive Director
Indian River County Housing Authority
It is recommended that the data presented be given formal consideration
by the County Commission.
4
im, AW . go
The Department of Housing and Urban Development has forwarded five (5)
copies of the Annual Contributions Contract (ACC) which have been amended
to extend the term of the ACC and to provide additional budget authority.
The documentation required by HUD for their final approval and execution
of the contracts is submitted for consideration and approval of the Board of
County Commissioners.
(1) Five (5) copies of ACC Part I Number A3409E of the Annual Contri-
butions Contract for the Housing Certificate Program. Original signa-
tures are required on all copies of the Contract and no change in
its format is permitted.
We respectfully request the County Commission to authorize its Chairman to
execute these Contracts for transmittal to the Jacksonville Office of HUD.
ON MOTION by Commissioner Bird, SECONDED by
Commissioner Wheeler, the Board unanimously approved
the Annual Contributions Contract for the Housing
Certificate Program and authorized the Chairman's
signature. -
CONTRACT IS ON FILE IN THE OFFICE OF THE CLERK TO THE BOARD
D. IRC Bid #91-15 -- Furnish & Install Sod
The Board reviewed the following memo dated 10/22/90:
DATE: October 22, 1990
TO: BOARD OF COUNTY COMMISSIONERS
THRU: James E. Chandler, County Administrator
H.T. "Sonny" Dean, Director
Department of General Se c
FROM: Dominick L. Mascola, P0, CPM Manager
Division of Purchasing
SUBJ: IRC BID #91-15/Furnish & Install Sod
BACKGROUND:
On request from the Road and Bridge Division, the subject bid
was properly advertised and Eight (8) Invitations to Bid were
sent out. On September 17, 1990, bids were received with Two (2)
vendors submitting proposals for the commodity.
NOV 6 1990
5
eook 81 ft$Q4
r �
NOV 6 '19F4
Staff has reviewed the submittal to ascertain adherence to specifi-
cations. East Coast Sod was the low bidder and met all requirements
for furnishing & installing sod. Due to the distance and time
Florida Sod was the low bidder and met all requirements for sod pick-
up. (See memo)
FUNDING:
Monies for this project will come from Budget Road and Bridge Accounts
for Landscape Material. Funds available $4,000.00.
RECOMMENDATION:
Staff recommends the Award of an Open End Contract to East Coast Sod
and Florida Sod with an estimated value of $4,000.00 per year. Also,
authorize the Purchasing Manager to renew the Contract subject to sat-
isfactory performance, zero cost increase, vendor acceptance, and de-
termination that renewal is in the best interest of the County. The
initial contract period shall begin on the date of award.
ON MOTION by Commissioner Bird, SECONDED by
Commissioner Wheeler, the Board unanimously awarded
IRC Bid #91-15 to East Coast Sod and Florida Sod, as
set out in the above staff recommendation.
°
• B0,LkD OF C0V7ffY C0K=S10NERS
1840 25th Sine. Ye+a Beach. n-'" �a96D
DM OCT 17. 1990
PURCHASING. DEPT.
BID TABULATION ..
Submitted By Damn s L tdascatO
PURCHASING MANAGM
Bid N0.91-15 on% of Opening OCT 17. 19 0
Bid Title FURNISH b INSTALL SOD
PO BOK 1313
5
DELIVERY 1 day ARO
Recarnmended Award 'DCQR}O°`
,cE
�ilP+
EATS COAST SOD
ARG—- SUPPLY 6 INSTALL S.095 5.115
10700 OKEECHOBE£ FLOBATAM SOD SUPPLY b INSTALL
.145 .155
FY PIECE, FL 34945ST AUGUSTINE SOD SUPPLY 6 INSTALL
.145 .155
BAHIA ARGENTINE -PICKUP
.06 a
FLORATAH SOD PICK UP
.10
rt-oevo • a .. so
ST AUGUSTINE SOD PICK DP
.30
DM OCT 17. 1990
PURCHASING. DEPT.
BID TABULATION ..
Submitted By Damn s L tdascatO
PURCHASING MANAGM
Bid N0.91-15 on% of Opening OCT 17. 19 0
Bid Title FURNISH b INSTALL SOD
PO BOK 1313
5
DELIVERY 1 day ARO
E. IRC Bid #90-106 -- 3,000 Gallon Fiberglass Mounted Grid Tank
The Board reviewed the following memos dated 10/24/90 and
10/30/90:
DATE: October 24, 1990
TO: BOARD OF COUN'T'Y COMMISSIONERS
-1
THRU: James E. Chandler, County Administrator
H.T. "Sonny" Dean, Director
Department of General Servic
FROM: Dominick L. Mascola,�'9-Manager
Division of Purchasing
SUBJ: IRC Bid #9V-106/3,000 Gallon Fiberglass Mounted Grid Tank
On request from Solid Waste Department, the subject bid was
properly advertised and Twenty (20) Invitations to Bid were sent
out. On September 12, 1990, bids were received with Eight (8)
vendors submitting proposals for the commodity.
ANALYSIS:
Staff has reviewed the submittal to ascertain adherence to speci-
fications. Glasgow Equipment was the low bidder and met all
requirements.
FUNDING:
Monies for this project will come from Budget -Solid Waste For Other
Machine & Equipment. Funds available $6,000.00.
REMN01 IDATION: S,E ff /5177-4e'-il �d
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7
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NOT''��p�� 1)FgG�:7
BOOK 81 PAGE 80 �
DATE: OCTOBER 30, 1990
TO: JAMES E. CHANDLER - COUNTY ADMINISTRATOR
THRU: TERRANCE G. PINTO, DIRECTO
SOLID WASTE DISPOSAL DIST
FROM: RONALD R. BROOKS, MANAGER
SOLID WASTE DISPOSAL DISTRI T
SUBJECT: FIBERGLASS TRANSPORT TANK
BID NO. 90-106
The lowest bidder in the subject bid, Glasgow Equipment, has in-
dicated that they cannot provide the fiberglass tank at the price
originally quoted. They will be forwarding a letter indicating
that the tank cannot be provided for any less than approximately
$8,000.00
As a result we request that you modify the agenda item on the
subject bid, and recommend that it be awarded to the second
lowest bidder, Tuflex Manufacturing Company, at the price of
$6,175.00
The company has been contacted and they have assured us that they
can provide the equivalent of the tank requested, and it will
meet the requirements for 'its intended use as a transportable
container for landfill leachate.
ON MOTION by Commissioner Bird, SECONDED by
Commissioner Wheeler, the Board unanimously awarded
IRC Bid #90-106 to the second lowest bidder, Tuflex
Manufacturing Company,.at the price of $6,175, as
recommended by staff.
s
V. l
Recommended Award
BOARD OF COUNTY COMMISSIONERS
1840251hS&eet,V.R.ahFtorfda3:90
VLIV
RiV.
'
Dote •9/20/90
PURCHASING DEPT.
BID TABULATION
Submitted By Dominick L Mascots
PURCHASING MANAGER
Bid Na 90-106 • Data Of Opening9/19/90
Bid Title 3000 Gallon Fiberglass Grid Mounted Tani
5,275.00
1. Glaseov 'eauitment Service. Inc S5,275.00
5. Skvhavk,_Inc .___ 58,435.00
P.O. Box 8057
P.O. Boa 7794
West Palm Beach, F1 33407
Sarasota, F1 34278
2. Tuflex
$6,175.00
6. A Blanton Fiberelass Co 59,550.00
1406 S.W. 8th St
P.O. Boa 5985
Pompano Beach, F1 33069
Jacksonville, F1 32247
3. B & H Sales Dervice Installation Co $6,946.16
7. B.R. Denton & Assoc 510,319.00
4980 Fast 10th Coast
2327 Woodbine Ave
Hialeah, F1 33013
Lakeland, F1 33803
4. Ind E. Inc
4
8. SIO.764,62
1129 Laguna Lane
Golf Breeze, PI 32561
4423 N Westshore Blvd
33614
F. IRC Bid #91-6 -- Custodial Service
The Board reviewed the following memos dated 10/25/90 and
11/5/90:
DATE: October 25, 1990
TO: BOARD OF COUNTY COMMISSIONERS
THRU: James E. Chandler, County Administrator
H.T. "Sonny" Dean, Director
Department of General Servic
FROM: Dominick L. Mascola, CPO Manager
Division of Purchasing
SUBJ: IRC Bid #91-6/Custodial Services
On request from Buildings & Grounds Division, the subject bid was
properly advertised and Twenty Three (23) Invitations to Bid were
sent out. On September 12, 1990, bids were received with Six (6)
vendors submitting proposals for the commodity.
ANALYSIS:
Staff has reviewed the submittal to ascertain adherence to speci-
fications. Superior Building was the second bidder that met all
requirements. (See Memo)
0
a00K.
FUNDING:
_I
BOOK. 81 FA -UE 80C
Monies for this project will cone from Buildings & Grounds Accounts
for Custodial Service. Funds available _$13 2, 000. 00.
PEMMMEMATION:
Staff recommends the Award of an Open End Contract to Superior Building
Service with an estimated value of $109,012.80 per year. Also, authorize
the Purchasing Manager to renew the Contract subject to satisfactory
performance, zero cost increase, vendor acceptance, and determination
that renewal is in the best interest of the County. The initial contract
Period shall begin on the date of award. We respectfully request the
County Commission to authorize Chairman to sign the Contract.
TO: Sonny Dean Director of General Services
FROM: Lynn Williams. Supt. Building and Grounds
DATE: November 5, 1990
SUBJECT: Custodial Contract Bid #91-6
Listed below are comparisions for the four (4) lowest bidders
on the Contracted Custodial Bid #91-6. Please notice the total
difference for .Year one (1) and for the ent.ire three ( 3 ) year
term. The difference between the bid amount and the fiqures
below are due to building's coming on line and others dropping
off.
ACTUAL IST YEAR
Coast to Coast $ 81,658.00
*Superior Building Services 85.342.40
Lamar's Cleaning 97.572.00
Grosvenor's Cleaning 97.222.00
ACTUAL 2ND YEAR
Coast to Coast
*Superior Building Services
95.940.00
Lamar's Cleaning
$105.643.20
Grosvenor's Cleaning
107.140.00
120..558.00
Total for three (3) years (renewed at
same rate):
Coast to Coast
*Superior
$273.538.00
Building Services
296.628.80
Lamar's Cleaning
311.852.00
Grosvenor's Cleaning
338.338.00
Amount included in Buildings & Grounds
Division Budget (other
Contractural Services) for Custodial Services - $132.000.00.
10
Administrator Chandler explained that staff is recommending
the second lowest bidder after checking the references given by
the lowest bidder, Coast to Coast Janitor Service. Two out of
the three referenced firms were satisfied with the services they
had received, but the third reference was the Health Department,
who had just discontinued the service partially because they were
dissatisfied with the way the clinic was being kept. Their work
now will be done in-house.
Considerable discussion ensued regarding the pros and cons
of contracting for custodial services with an outside source
versus doing the custodial work inhouse with County personnel.
General Services Director Sonny Dean advised that staff did
a comprehensive cost study on this a couple of years ago, and it
came out that it was only slightly lower to go out for services.
His recommendation is that we go with inhouse personnel for this
building and the Courthouse and contract out for all the other
buildings.
Commissioner Scurlock suggested that next year we do a
comprehensive analysis on using outside services versus using
inhouse services for all buildings.
ON MOTION by Commissioner Scurlock, SECONDED by
Commissioner Bird, the Board unanimously awarded
IRC Bid #91-6 to Superior Building Service for
$109,012.80, as set out in the above staff
recommendation, and directed staff to prepare a
comprehensive analysis for next year.
CONTRACT IS ON FILE IN THE OFFICE OF THE CLERK TO THE BOARD
0 1990 11 �
BOOK L
NOV 6 1990 BOOK 81 FAGE 811
G. International Golf Contract Renewal
The Board reviewed the following memo dated 10/29/90:
TO: Members of the Board of DATE: October 29, 1990 FILE:
County Commissioners
Tf�T: Mr. James E. Chandler SUBJECT: International Golf Contract
-County Administrator Renewal
FROM: Bob inetz REFERENCES:
/ Director of Golf
( DESCRIMM AMID ANALYSIS
Sandridge Golf Club in the past have contracted the exclusive diving
rights to International Golf, Inc. to recover golf balls in the lakes
on the golf course. For these rights International Golf, Inc. pays
Sandridge Golf Club $3,500.00 in credit to be used toward the purchase
of Driving Range Balls and Golf Balls for resale in the Golf Shop.
This is a contract renewal.
Staff recamiends the renewal of the contractual agreement with
International Golf, Inc.
Commissioner Scurlock asked why we are not getting a second,
third or fourth bid, and Administrator Chandler explained that
there is limited local competition on this type of service.
Irrespective of that, we are going out for bid next year to see
if we can get any better deal. We have had good service with
these people during the two years we have had them on board, and
staff is recommending renewal for this year.
ON MOTION by Commissioner Scurlock, SECONDED by
Commissioner Bird, the Board unanimously approved
the renewal contract with International Golf Contract
in the amount of $3,500 (in credit, to be used toward
the purchase of driving range balls and golf balls for
resale in the Golf Shop), contingent on going out for
bid next fiscal year.
AGREEMENT IS ON FILE IN THE OFFICE OF THE CLERK TO THE BOARD
12
H. Termination of Sebastian Library Lease
The Board reviewed the following memo dated 10/18/90: _
TO: Board of County Commissioners V 0
FROM: Terrence P. 0' Brien - Assistant County Attorney
`"'HATE: October 18, 1990
SUBJECT: TERMINATION OF SEBASTIAN LIBRARY LEASE
The County, as lessee by assignment, is a party to a lease
with the City of Sebastian for the Sebastian Library. The
North County Library is scheduled to be opened to the public
on November 20, 1990 and the Sebastian Library building will
no longer be used by the County as a library.
The attached letter provides for a transition period and for
termination of the lease effective January 21, 1991.
ON MOTION by Commissioner Scurlock, SECONDED by
Commissioner Bird, the Board unanimously approved
the termination of the Sebastian Library Lease
Agreement, effective January 21, 1991, as recommended
by staff.
1_ Request to Advertise for Public Hearings
The Board reviewed the following memo dated 10/30/90:
TO: Board of County Commissioners
FROM: Terrence P. O'Brien - Assistant County Attorney vc)
DATE: October 30, 1990
SUBJECT: 1. Recodification of miscellaneous offenses into
the new code
2. Ordinance providing for the collection of
unpaid parking tickets
3. Reporting of unpaid tickets for handicapped
parking violations
The first ordinance is primarily a recodification of
miscellaneous offenses into the new code.
The second ordinance provides for the collection of unpaid
parking tickets. This is in response to a request by Vero
Beach Police Chief Jim Gabbard and was previously agreed to
In principle by the Commission.
The third ordinance is a new statutory requirement.
In view of the foregoing, authority to advertise the subject
ordinances for public hearings is requested.
WDY 61990 13 BOOK
L___ --
NOV 6 1990 ��'�'� '�. F;,,,r sl
,Chairman Eggert commented that usually we have a specific
date, but Attorney Vitunac explained that this was placed on the
Consent Agenda so that the Board could read over the proposed
ordinances before going to a public hearing.
ON MOTION by Commissioner Scurlock, SECONDED by
Commissioner Bird, the Board unanimously authorized
staff to advertise public hearings for December 11,
1990 on the three proposed ordinances listed in the
above staff recommendation.
J. Transportation_Disadvantaged Planning Grant Contract
Execution
The Board reviewed the following memo dated 10/30/90:
TO: James E. Chandler
County Administrator
DIVISION HEAD CONCURRENCE:
Robert M. Keat' g, A
Community Devel pmen Director
FROM: Cheri Boudreaux
Senior Planner, Long -Range Planning
DATE: October 30, 1990
RE: TRANSPORTATION DISADVANTAGED PLANNING GRANT CONTRACT
EXECUTION
It is requested that the data herein presented be given formal
consideration by the Board of County Commissioners at their regular
meeting of November 6, 1990.
DESCRIPTION AND CONDITIONS
On August 23, 1990, the Local Coordinating Board discussed and
recommended that the Board of County Commissioners, acting as the
Designated Official Planning Agency (DOPA) for transportation
disadvantaged matters, authorize the staff to submit a
transportation disadvantaged planning grant application.
The Board of County Commissioners approved the Planning Grant
application on August 28, 1990. The approved grant application was
subsequently transmitted to the State Transportation Disadvantaged
Cbmmission (TDC) for their approval. A copy of the approved agrant
application is attached hereto for reference.
14
The TDC approved the planning grant application at its September
meeting and is requesting that the Board of County Commissioners
execute by resolution the attached planning grant contract
agreement and return it for final processing.
Attached to this item is a copy of a proposed resolution
authorizing execution of the agreement and a copy of the agreement
itself.
RECOMMENDATION
The staff recommends that the Board of County Commissioners approve
the Planning Grant Contract Agreement by resolution and direct
staff to forward the agreement to the state for final processing.
ON MOTION by Commissioner Scurlock, SECONDED by
Commissioner Wheeler, the Board unanimously adopted
Resolution 90-169, approving the Planning Grant
Contract Agreement, and directed staff to forward
the agreement to the State for final processing.
AGREEMENT IS ON FILE IN THE OFFICE OF THE CLERK TO THE BOARD
r, y,
:L5 BOOK F' �E :.91
NOV 6 199 _
NOV 6 1990 �00K 81 Fr�uC 8.x.5
WpI NO(S): 4893900
JOB NO(S) : 88000 3839
RESOLUTION NO. 90-169
A -Resolution of the Indian River County Board of County
Commissioners
authorizing the execution of a certain Grant Agreement with
Transportation Disadvantaged Commission.
WHEREAS, Carolyn K. Eggert, Chairman
has the authority to enter into a Grant Agreement with the -
Transportation Disadvantaged Commission to undertake a project as
authorized by Chapter 427, Florida Statues and Rule 41-2, Florida
Administrative Code.
NOW, THEREFORE, BE IT RESOLVED BY THE Indian River Countv
Board of*County Commissioners that: ,
1. The Agreement for State Job No. 88.000 3839 is
approved.
2. -Carolyn K. Eggert, Chairman is
authorized to execute the Agreement with the Florida
Transportation Disadvantaged Commission.
3. Robert M. Keating, Community Development Director is
authorized to sign any and all assurances,
• certifications, reimbursement invoices and other
-documents which may be required in connection with the
Agreement.
DULY PASSED AND ADOPTED THIS
BY • 4E�t
Carol K.
TITLE: Chairdian
ATT ST:
Indian five Ca AcG: oved (late
ure
Admin, Id -20
�! Legal ro"t1
Forty Rev. 6/25/90 2s'9
Budge) - —
Risk Mgr.
16
M M r
K. Miscellaneous Funds - Budget Amendment 003
The Board reviewed the following memo dated 10/30/90:
TO: Members of the Board
of County Commissioners
DATE: October 30, 1990
SUBJECT: AHSCELLANEOUS FUNDS - BUDGET AMENDMENT 003
CONSENT AGENDA
FROM: Joseph A. Baird 41
OMB Director
DESCRIPTION AND CONDITIONS
The attached budget amendment appropriates funding for the following:
1. In the meeting of October 23, 1990, the Board of County
Commissioners approved the printing of the Code Book in the
amount of $23,475.00. Funds need to be transferred from the
General Fund contingencies.
2. The attached appropriates funding for a "Library Information and
Referral Grant" in the amount of $15,000 and a "Library
Technology Grant" in the amount of $30,000.
3. In the meeting of October 2, 1990, the Board of County
• Commissioners approved funding for an After School Program at
Middle Six, Middle Seven and Citrus Elementary Schools.
4. The Soil Conservation department was to receive a computer
system in the 1989/90 fiscal year in which the county paid
$2,500 and the state government contributed the difference. The
corliputer will not be received in 1989/90 fiscal year. The entry
appropriates the funding in the 1990/91 fiscal year.
S. The Engineer department had $10,825 budgeted in the 1989/90
fiscal year for CAD system work stations; however, the
merchandise will be delivered in the 1990/91 fiscal year.
Funding is appropriated in the 1990/91 fiscal year by the
attached entry.
. 6. Funding needs to be appropriated from "Road Impact Fees" for the
courier service and the printing of impact fee forms. Funds are
transferred from Road Impact Fee contingencies. i _
7. On • September 5, 1 1990 the Board of County Commissioners
authorized the purchase of right-of-way from International Citrus
Corporation on Oslo Road between 27th and 43rd Street.
8. The Housing Authority did not include funds for salary
contingency in their budget. The attached entry appropriates
funding.
RECOMMENDATION
Staff recommends the Board of County Commissioners approve budget amendment 003.
17 �QOK�
NOV 6 1990 _
r NOV 61990
I
BOOK 81 f',1Ut
, , 817
Chairman Eggert was concerned that this is coming out of our
general fund contingencies and she has suggested to OMB Director
Joe Baird that when we get to the 6th, 7th, or 8th month, we
ought to be talking to the Housing Authority a little more about
what is happening, and suggest to them that if they don't get
their second grant, that they not budget as if they were getting it.
Director Baird explained that it would come out of the
rental assistance. We did a journal entry in the amount of
$14,495 at the end of the fiscal year to clean up Housing
Authority from rental assistance, so that, hopefully, they would
break even. That was our first option when we looked at this,
but we don't know how rental assistance is going to finish up the
year and whether they will have sufficient money. Our second
option was to go to general fund contingencies. We already are
funding Housing Authority out of the general fund this year to
the tune of $67,551, which is the majority of their budget. It
could go either way, but -right now, it looks like they are going
to be all right. However, we don't have full control and we are
a little cautious. Historically, for the last 4 years, we have
had to do a house cleaning entry, because they have a very close
budget. The Housing Authority has said that next year they would
definitely include salary contingencies in their proposed budget.
Commissioner Scurlock asked the total cost to administer the
Section Vill Rental Assistance, and Director Baird advised that
it is $74,000. There are two full-time employees, the director
and his secretary, and of course, there are other costs such as
legal fees, etc.
Commissioner Scurlock questioned why we should subsidize
them, and Chairman Eggert pointed out that we are required to
have an affordable housing agency.
ON MOTION by Commissioner Scurlock, SECONDED by
Commissioner Bowman, the Board unanimously approved
Budget Amendment 003 - Miscellaneous Funds, as
recommended by OMB Director Baird.
18
TO: Members of the Board
of County Commissioners
FROM: Joseph A. Bair
OMB Director QV
Entry ,
Number! Funds/Department/Acc
1
1
1. ! Expense
'GENERAL FUND
;BCC/Outside Printing
1
1
1
I
1
I
GENERAL FUND
GENERAL FUND
M.S.T.U.
After Sc
Expense
M.S.T.U.
i
1
I
1
I
4. +Revenue
'GENERAL FUND
'Cash Forward
1
I
'Expense
'Soil Conservation
'Other Contractual Sery
I
NOV 6 1990
SUBJECT: BUDGET AMENDMENT
NUMBER: 003
DATE: October 30. 1990
! Account Number Increase•, Decrease
I 1 1
I I I
� I 1
—1. V -.-711-
-9 aa—rin I —
-uuu-ss4-
-000-334-
-109-571-
-109-571-
-109-571-
-109-571-
-019-571-
-109-571-
-109-571-
-109-571-
-109-571-
-109-571-
-1 na-r,1 -
-Vvu-s4i-
-108-572-
-108-572-
-1
108-572--108-572--1 no-rlu 1 -
j VVl—VVV—stsy—
I
1
I
I
1
I
1001-118-537-
19
Mov 6 1990 Roos 81 F,,cE 81
!ROAD AND BRIDGE ! i i
!Cash Forward 1111-000-389-040.001$ 10,825 ;$ 0
!Expense
!ROAD AND BRIDGE ! ! !
!Engineering/Furniture & Equip 1111-244-541-066.411$ 10,825 !$ 0
i
i
i
6. !Expense
!ROAD IMPACT FEE/Road & Bridge ! ! !
ROAD IMPACT FEES -DISTRICT VI
-170-041-
-71 d-V%S21 -
1HOUSING AUTHORITY ! ! !
!Funds Transfer In 107-000-381-020.00!$ 6,606 !$ 0
!Expense
!HOUSING AUTHORITY ! ! !
;Worker's Com
i
Insurance
;GENERAL FUND
Explanation:
See attached agenda item.
20
660-774-
-226-554-
-226-554-
-226-554-
-226-554-
-199-581-
-1
226-554--226-554--226-554--226-554--199-581-
-1 QQ-vitt l -
Budget Amendment: 003
Page 2 of 2
L. Contract for County Financial Adviser - Fishkind and
Associates
The Board reviewed the following memo dated 10/31/90:
TO: Members of the Board
of County Commissioners
DATE: October 31, 1990
SUBJECT: CONTRACT FOR COUNTY FINANCIAL ADVISOR
FISffi0TD AND ASSOCIATES
CONSENT AGENDA
FROM: Joseph A. Baird
OMB Director
DESCRIPTION AND CONDITIONS
The Office of Management and Budget sent out Request for Proposals for Financial Advisor
Services on August 21, 1990 and received four (4) proposals from interested firms.
(Several other firms sent letters expressing interest in performing underwriting work for
Indian River County rather than the Financial Advisor services.) The four firms that
submitted proposals were:
1. Meridian Capital Markets, Inc.
2. Raymond James and Associates
3. A. G. Edwards and Sons, Inc.
4. Fishkind and Associates
A committee composed of the following individuals was formed to review the proposals
and listen to the oral presentations in order to rank the firms:
1.
Don C. Scurlock, Jr.
2.
James E. Chandler
3.
John Morrison
4.
Charles Vitunac
5.
Joseph A. Baird
After the presentations the committee unanimously ranked Fishkind and Associates as the
first choice for Financial Advisor. Second was Raymond James and Associates and third
was A. G. Edwards and Sons, Inc.
Staff has met with Fishkind and Associates and negotiated a three (3) year contract which
is attached.
RECOMMENDATION
Staff recommends that the Board of County Commissioners approve the attached contract
with Fishkind and Associates as Indian River County's Financial Advisor.
NOV 6 1990 21 �oC��i V FiII�E 14.eU
I
mor 81 FFAGt 821
ON MOTION by Commissioner Scurlock, SECONDED by
Commissioner Bird, the Board unanimously approved
the 3 -year contract with Fishkind and Associates
as Indian River County's Financial Advisor.
CONTRACT IS ON FILE IN THE OFFICE OF THE CLERK TO THE BOARD
M. Sheriff's Department - Statement of Revenues E Transmittal of
Funds - FY ending September 30, 1990
The Board reviewed the following memo dated 10/30/90:
P. O. BOX 608
PHONE 369.6700
R.T."TIM" DOBECK - IATDIAN RIVER CovATTY
MEMBER FLORIDA SHERIFFS ASSOCIATION
MEMBER OF NATIONAL SHERIFFS ASSOCIATION
F�J-Q BEACH. FLORIDA 32961-0008
October 30, 1990 �r
11�;� �r
WARD
Ocy COM COUNTY ,
MISSfONERS �4Lj
, d
Honorable Carolyn Eggert, Chairman
Board of County Commissioners
�.: Indian River County
1840 25th Street
Vero Beach, FL 32960
-Dear Commissioner Eggert:
f.
DISTRIBUTION LIST
v
Commissioners
Administrator
Attorney
Personnel
Public Works
Community Dev.
Utilities
Finance
Other
Xttached is check #26189 in the amount of $109,260.26, which
represents the fiscal year 1989-90 revisions as indicated below:
Fund 016, General Fund $ 109,257.59
Fund 160, Law Enforcement Trust Fund 2.67
If you have any questions
required, please let me know.
Si erel ,
R. T. "Tim" Dobeck, Sheriff
•'Indian River County
$ 109,260.26
or any further information is
22
L—J
ON MOTION by Commissioner Scurlock, SECONDED by
Commissioner Bird, the Board unanimously accepted
Check #26189 in the amount of $109,260, which
represents the fiscal year 1989-90 revisions as
set out in the above letter from Sheriff Dobeck.
COPY OF STATEMENT OF REVENUES IS ON FILE IN THE OFFICE OF THE
CLERK TO THE BOARD
N. Property Appraiser - Statement of Revenues & Transmittal of
Funds - FY ending September 30__1990
The Board reviewed the following memo dated 10/29/90:
305-567-8108
SUNCOM 424-1476
David C. Nolte
October 29, 1990
"CERTIFIED FLORIDA APPRAISER"
Indian River County Property Appraiser
"WE ARE HERETO SERVE YOU"
-.4 .c
OCT 1990
RECEIVED
BOARD COUNTY
COMMISSIONERS
Hon. Carolyn Eggert
Chairman, Board of County Commissioners
Indian River County
1840 25th Street
Vero Beach, Fl. 32960
Re: Annual Report
Dear Carolyn,
Enclosed please find a copy of annual report,
ending September 30, 1990.
Yours truly,
David C. Nolte
Property Appraiser
1840 25th Street
Vero Beach, Florida 32960
DISTRIBUTION LIST
Commissioners ✓
- -f
Administrator
Attorney
Personnel`¢
Public Works
Community Dev.
'
Utilities
Finance
Other�� �.QJ
_
M i90 23 loo.
NOV. 6 199(1
80('K-�'
�1 F,iGE 820
Commissioner Scurlock just wanted to point out that the
Property Appraiser is the only one of the Constitutionals who
didn't turn any money back to us.
ON MOTION by Commissioner Bird, SECONDED by
Commissioner Wheeler, the Board unanimously accepted
the Property Appraiser's annual report, FY ending
September 30, 1990.
COPY OF STATEMENT OF REVENUES IS ON FILE IN THE OFFICE OF THE
CLERK TO THE BOARD
0. Tax Collector - Statement of Revenues 6 Transmittal of Funds
- FY ending Sept. 30, 1990
The Board reviewed the following memo dated 10/29/90:
P. O. Box 1509
GENE E. MORRIS, C.F.C. VERo BEACm. FLORIDA - 32961
TAX COLLECTOR TELEPHONE: 14071 56v..—
1
��► SUNCON 1424.1328
.'F i: yaj nt :a •t
}
Wit:_ r
A.vr
t
t* �I'Q�)
;`A,\•L�i9� �� 't
October 31, 1990
it*. 19
CT
_ C0
M=£�RECEryED '.'CO
4- BOARD COUNTY
cl . • COMMISSIONERS
Hon. Carolyn Eggert
Chairman,
Board of County Commissioners
r, F
1840 25th Street
Vero Beach, FL 32960
Dear Carolyn, _
DISTRIBUTION LIST
Commissioners ✓
Administrator
Attorney
Personnel
Public Works
Community Dev.
Utilities I'
Finance
Other
Enclosed, please find our check #1753 in the amount of $833,652.00
representing excess fees as of September 30, 1990.
Sincerely,
�i
Gene E. Morris
County Tax Collector
24
ON MOTION by Commissioner Scurlock, SECONDED by
Commissioner Bird, the Board unanimously accepted
check #1753 in the amount of $833,652, representing
excess fees as of September 30 1990.
COPY OF STATEMENT OF REVENUES IS ON FILE IN THE OFFICE OF THE
CLERK TO THE BOARD
P. Release of County Utility Liens
The Board reviewed the following memo dated 10/28/90:
TO: The Honorable Board of County Commissioners
gala__j le. gweo
FROM: Lea R. Keller, CLA, County Attorney's Office
DATE: October 28, 1990
RE: CONSENT AGENDA - BCC MEETING 11/6/90
RELEASE OF COUNTY UTILITY LIENS
I have prepared the following routine lien releases and
request that the Board authorize the Chairman to execute
them:
Release of Water Assessment Lien
SUMMERPLACE in the name of CARLSON
Release of Water Assessment Lien
SUMMERPLACE in the -name of REINER
Release of 2 Water Assessment Liens
25
OV 1990 Mir
SUMMERPLACE in the name of ALLEN
Release of Water Assessment
Lien
SUMMERPLACE in the name of
LANE
Release of Water Assessment
Lien
.
SUMMERPLACE in the name of
FIELDS
Release of Water Assessment
Lien
SUMMERPLACE in the name of
RENICK
Release of Water Assessment
Lien
SUMMERPLACE in the name of
BRYSON
Release of 2 Water -Assessment
Liens
—
SUMMERPLACE in the name of
WYDRA
25
OV 1990 Mir
Nov 6 1990 BOOK. 81 MAGE 82L
Release of Water Assessment Lien
SUMMERPLACE in the name of CARLUCCI
Release of Water Assessment Lien
SUMMERPLACE in the name of VISHNEVSKY
Release of Water Assessment Lien
SUMMERPLACE In the name of CAWLEY
Release of Water Assessment Lien
SUMMERPLACE In the name of CHAMBLISS
Satisfaction for Payment of Impact Fees
in the name of RICHARSON
Satisfaction for Payment of Impact Fees
in the name of JOYNER
Information for the above documents is on:file i.n the County
Attorney's Office.
ON MOTION by Commissioner Scurlock, SECONDED by
Commissioner Bird, the Board unanimously approved
the releases of water assessment liens as listed
in the above memo.
LIEN AGREEMENTS ARE ON FILE IN THE OFFICE OF THE CLERK TO .THE BOARD
Q. Out -of -County Travel - FACo - November 14, 1990
The Board reviewed the following memo dated 10130/90:
26
TO: Board of County Commissioners
FROM: Charles P. Vitunac, County Attorney
DATE: October 30, 1990
Out -of -Town Meeting November 14, 1990
The Florida Association of Counties'
Finance and
Administration Policy Development Committee
has asked me
personally to come to a meeting on Wednesday,
November 14,
`
1990, between the hours of 10:00 a.m. and
2:00 p.m. in
Orlando. Unless the Board has any objections,
I would like
to attend this meeting, and thus will be out
of my office
between the hours of 8:00 a.m. and 4:00 p.m. on that
day.
26
ON MOTION by Commissioner Scurlock, SECONDED by
Commissioner Bird, the Board unanimously authorized
out -of -county travel for Attorney Vitunac to attend
FACo meeting in Orlando on November 14, 1990.
R. Children's Services Advisory Council
The Board reviewed the following memo dated 10/30/90:
TO: Board of County Commissioners
9, �4� LJXU i —1 �
FROM: Charles P. Vitunac, County Attorney
^DATE.- October 30, 1990
.RE: CHILDREN'S SERVICES ADVISORY COUNCIL
Board of County Commissioners' Meeting 11/6/90
The attached resolution would create an advisory committee
of the Board of County Commissioners composed of eleven
members with the duty to report to the Board of County
Commissioners generally on all matters concerning the
welfare of children in Indian River County. The matter of
children's welfare was brought before the Board by a
citizens' group, which asked that an Independent special
taxing district be created, after a referendum, pursuant to
the provisions of §125.901, Florida Statutes.
The Board felt that the proposed advisory board could
satisfy the concerns of the citizens' group and of the
children In this county, while keeping the ultimate spending
decisions with the Board of County Commissioners rather than
with an independent.and additional taxing unit.
RECOMMENDATION: If the Board concurs in the language of the
resolution, the appropriate action would be for the Board to
adopt the resolution, thus automatically appointing the
eleven members as listed in the resolution, and direct that
-the advisory board begin meeting with the goal of recommend-
Ing to the Board of County Commissioners any action which
the committee feels that the Board should take to improve.
the welfare of children in this county.
ON MOTION by Commissioner Scurlock, SECONDED by
Commissioner Bird, the Board unanimously adopted
Resolution 90-167, creating a Children's Services
Advisory Committee.
NOV 61990 27 ROOK �I F ,t '
pl ` � 1990
Wr
81 pgu 8,,;o 7
RESOLUTION NO. 90-167
A RESOLUTION OF INDIAN RIVER COUNTY,
FLORIDA, CREATING A CHILDREN'S SERVICES
ADVISORY COMMITTEE.
WHEREAS, §125.901, Florida Statutes, authorizes each
county in Florida to create an independent special district
to provide funding for children's services throughout the
county; and
WHEREAS, the Board of County Commissioners of Indian
-River County has determined that it would be advisable to
create an advisory board reporting to the Board of County
Commissioners rather than to have an additional independent
special taxing district in the county; and
WHEREAS, the advisory board could perform most of the
4
functions which the state laws allows the independent
special district to provide, except that the ultimate
funding decisions would be made by the elected members of
the Board of County Commissioners,
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY
COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, that:
1. There is hereby created a Child Services Advisory
Committee to be composed of 11 members with membership and
terms of office as follows:
(1) Carolyn K. Eggert - Board of.County
Commissioners - Committee Chairman
- 2 years
(2) County Judge Joe Wild - 2 years
(3) Dr. Nancy Sargent - 2 years
Alternate: Sue Dugan - School Board
(4) Wayne McDonough - 2 years
Alternate: Sue Banak -
Governor's Constituency
(5) Rev. Henry Holmes - Insi.ght,
Gifford - 1 year
(6) Pat Callahan, Recreation Department
- 2 years
(7) Fran Harrison - 1 year
Alternate: Lenore Quimby - Private
Sector
(8) Kathy French - Substance Abuse
Council - 1 year
(9) Julie Starrett - Mental Health
Association - 1 year
(10) Anthony Donatio - Center for the
Prevention of Child Abuse - 1 year
(11) Joyce Johnston - Welfare Department
- 2 years
-1-
28
7-1
Resolution No.go- 167
2. The committee shall meet monthly or at the call of
its chairman or vice chairman and shall be advisory only.
3. The committee shall be charged specifically with
the duty to:
(a) inventory current child welfare services
available in Indian River County,
(b) conduct a needs assessment for services
required for children in Indian River County,
(c) recommend a plan for providing any additional
needed child welfare services to the Board of
County Commissioners, and
(d) submit recommendations to the Board of County
Commissioners on any matters affecting the
welfare of children in Indian River County.
4. The provision of Title 1, Chapter 101 of the Code
of Ordinances of Indian River County shall apply to this
advisory committee.
The resolution was moved for adoption by Commissioner
Bird and the motion was seconded by Commissioner
Wheeler and, upon being put to a vote, the vote
was as follows:
Chairman Carolyn K. Eggert Aye
Vice Chairman Richard N. Bird Aye
Commissioner Don C. Scurlock, Jr. Aye
Commissioner Margaret C. Bowman Aye
Commissioner Gary C. Wheeler Aye
The Chairman thereupon declared the' resolution duly
passed and adopted this _6 day of November • 1990 -
BOARD OF COUNTY COMMISSIONERS
INDIAN 1VER COUNTY, FLORIDA
Attest arj
Chai an
r
Y K. Oar.ton)GIerk
..�o�nn .
Indi'n River Ca
Approved
Daie
Admin.
7 C
l0-3�
Lrq tl
E�Lldge
�_ C
71
BOOK 81
NOV 6 1990 BOOK. 81 pg E
CLERK OF COURT - STATEMENT OF REVENUES AND TRANSMITTAL FUNDS - FY
ENDING SEPTEMBER 30, 1990
The Board reviewed the following letter dated 10/25/90:
October 25, 1990
The Hon. Board of County Commissioners
Indian River County
1840 25th Street
Vero Beach, FL 32960
0 Commissioners:
Pursuant to Section 218..36, Florida Statutes, the Clerk of the Circuit
Court, Indian River County, Florida, respectfully submits the Statement
of Revenues, Expenditures and Change in Fund Balance - Budget and
Actual - for the fiscal year ending September 30, 1990.
Enclosed is my check for $241,537.13 which represents $99,016.49 in
budget dollars not spent by my departments and $142,520.64 in excess
fees collected by the office during FY 1989-90.
Sincerely,
Jeffrey K. Barton
Clerk of Circuit Court
ON MOTION by Commissioner Scurlock, SECONDED by
Commissioner Bird, the Board unanimously accepted
check #009048 in the amount of $241,537.13 representing
excess fees as of September 30, 1990.
COPY OF STATEMENT OF REVENUES IS ON FILE IN THE OFFICE OF THE
CLERK TO THE BOARD
PUBLIC HEARING - UTILITY DEPT.'S REQUEST FOR MAJOR SITE PLAN S
SPECIAL EXCEPTION APPROVAL FOR A WAREHOUSE
The hour of 9:00 o'clock A.M. having passed, the Deputy
Clerk read the following Notice with Proof of Publication
attached, to wit:
30
VERO BEACH PRESS -JOURNAL
Published Daily
Vero Beach, Indian River County, Florida
COUNTY OF INDIAN RIVER: STATE OF FLORIDA
Before the undersigned authority personally appeared J. J. Schumann, Jr. who on oath
says that he is Business Manager of the Vero Beach Press -Journal, a daily newspaper published
at Vero Beac in Indian River County, Florida; that,the attached copy of advertisement, being
a
in the matter
in the __ Court, was pub -
fished in said newspaper in the issues of
Affiant further says that the said Vero Beach Press -Journal is a newspaper published at
Vero Beach, in said Indian River County, Florida, and that the said newspaper has heretofore
been continuously published in said Indian River County, Florida, each daily and has been
entered as second class mail matter at the post office in Vero Beach, in said Indian River Coun-
ty, Florida, for a period of one year next preceding the first publication of the attached copy of
advertisement; and affiant further says that he has neither paid nor promised any person.. firm
or corporation any discount, rebate, commission or refund for the purpose of securing this
advertisement for publication in the said newspaper.G-
Sworn to and subscribed before me this J�.^ day c A.D. 19 _
j/j As�1 (Business Manager) '
{Gterk-of- the-Gircuit Court, Indian River- GouXty, Florida)
(SEAL)
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NOTICE OF PUBLIC HEARING
Notice of hearing to consider the granting of
special exception approval for a. limited utility
use (Utility's Warehouse). The subject property
is presently owned by Indian River County, and
la located In Section' 23, Township 33 S. and
Range 39 E., approximately Rt the southeRst
corner of 1st Street S.W. and 27th Avenue. See
the attached map for the location.
A public hearing at which parties In Interest
and citizens shall have an opportunity to be
heard, will be held by the Board of County Com-
missloners of Indian River County, Florida, in the
County Commission Chambers of the County
Administration Building, located at 1840 25th
Street, Vero Beach, Florida, on Tuesday,
November 0, 1990, at 9:05 a.m.
Anyone who may wish to appeal any decision
which may be made at this meeting will need to
ensure that a verbatim record of the proceed -
Ings Is made, which Includes testimony and evi-
dence upon which the appeal Is based.
INDIAN RIVER COUNTY
Board of County Commissioners
By -s -Carolyn E. Eggert,
Chairman
October 17,1990 . 731895
The Board reviewed the following memo dated 10/29/90:
TO: James E. Chandler
County Administrator
DIVISION HEAD CONCURRENCE: -
obert M. Keating AIC
Community Developiftent bfrector
THROUGH: Stan Boling, AICP
Planning Director
FROM: John W. McCoy �WM
Staff Planner, Current Development
DATE: October 29, 1990
SUBJECT: The County Utility Department's Request for Major Site
Plan and Special Exception Approval for a Warehouse
It is requested that the data herein presented be given formal
consideration by the Board of County Commissioners at its regular +a
meeting of November 6, 1990.
32 ROOK
F Nov G 1930
PROPOSED DEVELOPMENT AND LOCATION:
McQueen and Associates has submitted a major site plan and special
exception application on behalf of the Indian River County
Utilities Department to construct a warehouse at 190 27th Avenue.
This is the site of the Old Ixora Park sewage treatment plant; the
site is currently being used by the Utilities department for a
staging area and storage yard. This warehouse construction would
permit materials on site.to be stored inside and is considered to
be -an expansion of an existing limited utility use. The subject
property is zoned RS -6, which requires special exception approval
for a limited utility use. Application for site plan and special
exception use approval was submitted August 3, 1990. This project
is therefore being reviewed and approved under the County's old
land development regulations.
The Board of County Commissioners is to approve, approve with
conditions, or deny the utility warehouse (limited utility use)
special exception use request. Pursuant to Section 25.3 of the
Zoning Code, Regulation of Special Exception Uses, the Board of
County Commissioners is to consider the appropriateness of the
requested use based on the submitted site plan and the suitability
of the site for that use. The County may attach any conditions
and safeguards necessary to mitigate impacts and to ensure
compatibility of the use with the surrounding area.
At its October 11, 1990 meeting, the Planning and Zoning Commission
recommended unanimously (4 - 0) that this special exception use be
approved with the condition that additional buffering be done on
the east and west sides of the project. It should be noted that
the Planning and Zoning Commission approved the major site plan
application subject to the Board's approval- of the special
exception use. Thus, if the Board approves the use, the major site
plan will be "automatically" approved.
ANALYSIS:
1. Size of Development Area: 3.36 acres or 146,221 sq. ft.
2. Zoning Classification: RS -6 Residential Single Family
District (up to 6 unit per acre)
3. Land Use Designation: L-2 Low Density Residential (up to 6
units per acre)
4. Building Area: 3,600 sq. ft.
5. Total Impervious Area: 33,908 sq. ft.
6. Open Space Required: 40%
Provided: 76%
7. Traffic Circulation: The project will utilize an existing 22'
wide driveway to access 27th Avenue.
8. Off -Street Parking Required: 11 spaces
Provided: 15 spaces
9. Stormwater Management: The Stormwater Management Plan has
been approved by the Public Works Department, and a Type "A"
stormwater permit has been issued.
10. Landscape Plan: The landscape is in conformance with
Ordinance #84-47.
32
12 .
13.
This includes the removal of all exotic vegetation from the
site as required by the comprehensive plan. Currently, the
site has a perimeter planting of maleluca trees which will be
removed.
The project will provide a Type B vegetative buffer with 6'
opaque fencing to provide a Type A buffer as required by the
applicable specific land use criteria. [25.1(s)(2)c5]
Utilities: There will be no sanitary facilities in -the
proposed storage building. There are sanitary facilities in
existing structures on the site which are served by County
water and sewer. These facilities will serve the entire
project.
Dedications and Improvements:
a. Fifteen feet of property will be preserved as right-of-
way for 27th Avenue.
b. The applicant will construct a 5' wide public sidewalk.
Specific Land Use Criteria, Public and Private Utilities,
Limited:
1. Limited public and private utilities shall include the
following when they are the principal use on a lot:
Electrical substations, package treatment plants, water
purification, storage and pumping facilities, sewage
pumping facilities, and similar utility uses.
2. All above -ground facilities not within an enclosure shall
be separated from any adjacent residentially zoned lot
and road right-of-way by Type "A" screening. Proper
signs shall be posted every three ( 3 ) feet upon the walls
and/or fences when the facility is deemed as being a
potential hazard to the public.
3. All below -ground cables within a utility right-of-way
shall be made known to the public through the use of
signs posted therein.
4. All above -ground facilities except distribution and
collection facilities shall be no closer than fifty (50)
feet to any residential property line. (Note: Applies
to water and wastewater plant facilities.)
5. In all zoning districts except the industrial districts,
all equipment, machinery and facilities which cannot by
their size or nature be located within an enclosed
building shall be separated with Type "A" screening.
6. All buildings and parking and loading areas shall be
located a minimum of twenty-five (25) feet from any lot
line adjacent to a residential zoning district. This
twenty-five (25) foot yard shall be heavily landscaped. -
Staff review indicates that all applicable specific land use
_criteria have been satisfied.
r
33 ��� Fa;t 8,J�
V40V 6 199
NO 6 1990 MCIF
14. Surrounding Land Use and Zoning:
North: RS-6/1st Street S.W. and canal
South: RS-6/Single Family Residences
East: RS-6/Single Family Residences
West: RS-6/Single Family Residences
RECOMMENDATION:
81 P,1GE
Based on the analysis performed, staff recommends that the Board of
County Commissioners grant special exception approval with the
condition:
1. that 8' opaque vegetative buffering be provided along the west
project boundary and that similar buffering and adequate fence
repair/replacement shall be provided along the southeast
corner of the project perimeter.
Chairman Eggert opened the Public Hearing and asked if
anyone wished to be heard in this matter. There being none, she
closed the Public Hearing.
ON MOTION by Commissioner Scurlock, SECONDED by
Commissioner Bird, the Board unanimously granted
special exception approval for a warehouse with
the condition as set out in staff's recommendation.
PUBLIC HEARING - RESOLUTION CONFIRMING ASSESSMENT ROLL FOR
CERTAIN PAVING AND DRAINAGE IMPROVEMENTS TO 44TH AVENUE FROM 16TH
STREET TO PINEWOOD SUBDIVISION (Tabled from Meeting of 10/23/90
TO: James Chandler DATE: October 16, 1990
County Administrator
THROUGH: James W. Davis, P.E.
Public Works Director
and
Roger D. Cain, P.E.
County Engineer
FROM: Mich lle A. Gentile, C.E.T.
Civil Engineer
SUBJECT: Public Hearing for the Paving and Drainage Improvements
to:
1) 42nd Avenue from 6th Street to 8th Street
2) 42nd Avenue from 10th Street to 12th Street
3) 44th Avenue from 16th Street to Pinewood
Subdivision
4)_ 13th Avenue from 12th Street to 14th Street
5) 2nd Street from 23rd Avenue to 24th Avenue
34
- M
DESCRIPTION AND CONDITIONS
On September 25, 1990 the Board of County Commissioners -adopted
five Resolutions, Nos. 90-148, 90-149, 90-150, 90-151, and
90-152, providing for certain paving and drainage improvements
to:
1)
42nd Avenue
from
6th Street to
8th Street -
* 67% in
favor
2)
42nd Avenue
from
10th Street to
12th Street
-* 61% in
favor
3)
'44th Avenue
from
16th Street to
Pinewood Subdivision
- * 73%
in favor
4)
13th Avenue
from
12th Street to
14th Street
- * 73% in favor
5)
2nd Street
from 23rd Avenue to 24th Avenue -
* 75% in
favor
* Percentage based on when petition was received by the
Engineering Division
On September 25, 1990, the Board of County Commissioners adopted
another Resolution No. 90-153 setting the date and time for a
Public Hearing to discuss the advisability, cost and amount of
the assessment against each property owner.. This hearing is
scheduled for October 23, 1990.
RECOMMENDATION
Staff recommends the Board of County Commissioners approve
assessment rolls, and -confirming resolutions with changes, if
any, made after input at the Public. Hearing. Revised confirming
resolutions and assessment rolls will be forwarded to Chairman
of the Board for signature.
44th Avenue from 16th Street to Pinewood Subdivision
Public Works Director Jim Davis reported that after the
Public Hearing of October 23, 1990 was postponed for two weeks
until today, staff met last week with some of the residents on
44th Avenue to discuss the design of the roadway.
Chairman Eggert opened the Public Hearing, and asked if
anyone wished to be heard in this matter.
William F. Patterson of 44th Avenue advised that during the
discussion on paving, the property owners did have a request -to
reduce the width of the pavement from 20 feet to 18 or 16 feet;
which would alleviate the expense to some of the people.
Director Davis advised that 18 feet would be the minimal
acceptable width for that particular roadway. If the Board
approves it, we would be going from 20 feet to 18 feet. He felt
there is some flexibility in that it is a dead-end street, but he
did not want to set a precedent.
�
� 35 X00 F�iur. C
NOV �9�Q FOOK 81 F'A�E 8"35
Reverend Harr, Vero Beach Alliance Church, asked if a time
payment plan was available, and Commissioner Scurlock advised
that he was working on an extended time payment plan, possibly 10
years, and that might be available at the time this project comes
up for construction. He wasn't promising anything, but it might
be an option at that time. Right now, however, the Board seems
to favor a 5 -year plan at 12% interest.
Director Davis anticipated construction in the spring of
1991, and Commissioner Scurlock felt that he could bring
something back to the Board before that time that would be a
little less in interest rates.
There being no others who wished to be heard, the Chairman
closed the Public Hearing.
ON MOTION by Commissioner Scurlock, SECONDED by
Commissioner Wheeler the Board unanimously adopted
Resolution 90-168, confirming the assessment roll for
certain paving and drainage improvements to 44th Avenue
from 16th Street to Pinewood Subdivision, and directed
staff to develop a 5 -year payment plan for the entire
project.
ASSESSMENT ROLL IS ON FILE IN THE OFFICE OF THE CLERK TO THE
36
The Board reviewed the following memo dated 10/12/90:
TO: Board of County Commissioners
FROM:: Terrence P. O'Brien - Assistant County Attorney
._DATE: October 12, 1990
SUBJECT: PROPOSED NEW PURCHASING ORDINANCE
The attached proposed. purchasing ordinance is the final
Chapter of new Title I. This ordinance will be implemented
by a purchasing policies and procedures manual. Said
manual Is in the final stage of preparation and should be
ready for Commission's consideration in the near future.
Administrator Chandler asked that unless there is someone -
here that wishes to be heard on this matter today, staff would
like to table this item until the November 20th meeting, and it
won't be necessary to advertise again.
Chairman Eggert asked if there was anyone here who wished to
speak on this matter. There were none.
ON MOTION by Commissioner Scurlock, SECONDED by
Commissioner Wheeler, the Board unanimously tabled
the Public Hearing until November 20, 1990.
APPROVAL OF BIOMEDICAL EQUIPMENT SERVICES AGREEMENT WITH
PHYSIO -CONTROL
The Board reviewed the following memo dated 10/16/90:
TO: Board of County Commissioners
FROM: Doug Wright, Director
Emergency Services
DATE: October 16, 1990
SUBJECT: Approval of Biomedical Equipment Services
Agreement with Physio -Control
It is respectfully requested that the information contained herein
be given formal consideration by the Board of County Commissioners
at the next scheduled meeting.
39 i i'
NOV 6 990 BOOK 81 FA,E 3
DESCRIPTION AND CONDITIONS:
In October, 1989, the Board of County Commissioners authorized a
Biomedical Equipment Services Agreement with Physio -Control to
repair and maintain the LifePak equipment on board the emergency
.,t*ransport vehicles of Advanced Life Support. The contract expires
,on November 2, 1990, and staff requests the Board authorize renewal
';of the Agreement.
!:The prior contract was for $6,888.00 during FY 88-89. The new
ticontract is 'for $10,152.00 or a $3,264 increase. This increase is
predicated on the fact that in the prior year the County used five
monitors, ten defibrillators, and nine chargers. With the addition
of equipment donated by IRCVAS and the purchase of equipment=when
the County assumed the Sebastian EMS operation, the County now has
ten monitors, ten defibrillators, nine chargers, seven external
pacemakers, and one LifePak 10 with Pacer.
A total of $11,500 was budgeted in FY 90-91 to fund the Technical
Services Agreement with Physio -Control. It should be noted that
a $192.00 discount is available if a purchase order is received by
Physio -Control by November 8, 1990, making the discounted price of
the contract $9,960.00.
ALTERNATIVES AND ANALYSIS:
!Physio -Control is the manufacturer of the LifePak series of cardiac
monitors and defibrillators. The sales and service -force from
Physio -Control are direct manufacturer representatives. Physio -
Control Technical Services is the only company authorized repair
,function in the State of Florida and is the single or sole source
'for parts, repairs and/or maintenance on this equipment.
k
iThis critical patient care equipment is very technical in nature
,and ALS must insure that it is properly maintained and serviced by
factory trained personnel to reduce liability risk. It suffices
to say that any malfunction of the LifePak during life saving
l -techniques would jeopardize the assets=of the County if litigation
should occur.
PP'RECOMMENDATION:
I
Staff recommends approval of the Biomedical Equipment Services
Agreement with Physio -Control in the amount of $10,152.00 or
$9,960.00 if a purchase order is received by the vendor by November
8, 1990. Staff also requests the Board authorize the Chairman to
execute the Agreement on the basis of a single/sole source vendor.
i
MOTION WAS MADE by Commissioner Scurlock, SECONDED
by Commissioner Bird, that the Board approve the
Biomedical Equipment Services Agreement with Physio -
Control, as recommended by staff.
Under discussion, Commissioner Scurlock noted that there has
been something in the newspapers about some malfunctioning of
some type of defibrillators nationwide. He suggested that 1) if
we do have that product, we should make sure it is serviced
RESOLUTION NO. 90-168
A RESOLUTION OF THE BOARD OF COUNTY
COMMISSIONERS OF INDIAN RIVER COUNTY,
FLORIDA, CONFIRMING THE ASSESSMENT ROLL
FOR CERTAIN PAVING AND DRAINAGE
IMPROVEMENTS TO 44TH AVENUE FROM 16TH
STREET NORTH TO PINEWOOD SUBDIVISION
WHEREAS, on September 25, 1990 the Board of County
Commissioners adopted Resolution No. 90-150 providing for certain
paving and drainage improvements to 44th Avenue from 16th Street
north to Pinewood Subdivision; and
WHEREAS, on September 25, 1990 the Board of County
Commissioners adopted Resolution No. 90-153 setting the date and
time for a public hearing to discuss the advisability, costs and
amount of the assessment against each property owner; and
WHEREAS, this hearing was held on October 23, 1990 and
continued to November 6, 1990 and objections were made as to
whether or not this road should be paved and to the timing of the
assessment payments,
NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY
COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, as follows:
1. The foregoing recitals are affirmed and ratified in
their entirety.
2. The attached assessment roll for certain paving and
drainage improvements to 44th Avenue from 16th Street north to
Pinewood Subdivision is approved, pursuant to Section 11-47, Code
of Laws and Ordinances of Indian River County and payment
schedule proposed in Resolution 90-150 is hereby extended to, 5
years.
The foregoing resolution was offered by Commissioner
Scurlock who moved its adoption. The motion was
seconded by Commissioner Wheeler and, upon being put to
a vote, the vote was as follows:
NOV 6 1990
RESOLUTION NO. 90-168
BOOK 81 P4
Chairman Carolyn K. Eggert Ayg_
Vice -Chairman Richard N. Bird Ayp
Commissioner Don C. Scurlock, Jr. AVP
Commissioner Margaret C. Bowman AVP
Commissioner Gary C. Wheeler Aye
The Chairman thereupon declared the resolution passed
and adopted this 6 day of November r 1990.
BOARD OF COUNTY COMMISSIONERS
OF INDIAN RIVER COUNTY, FLORIDA
B44 -t ,L .
Y
CAROLY . EGGE Chairman
PUBLIC HEARING - ORDINANCE ESTABLISHING CHAPTER 105 - PURCHASING
AUTHORITY AND BIDDING PROCEDURES
The hour of 9:00 o'clock A.M. having passed, the Deputy
Clerk read the following Notice with Proof of Publication
attached, to wit:
VERO BEACH PRESS-JOWINAL
Published Daily
_
Vero Beach, Indian River I:ol/nfy, florlda
NOTICE - The Board of County Commissioners of Indlan
River County, Florida, hereby provides notice of
COUNTY OF INDIAN RIVER: STATE OF FLORIDA -
a Public Hearing scheduled for 9:05 A.M. on
Beforb the undersigned authority personally appeared J. J. Schumann, Jr. who on oath
Tuesday, November 8, 1890, to discuss a pro -
Wye that he is Business Manager of the Vero Beach Press•Journal, a daily newspaper published
at Vero Beech In Indian River County, Florida: Ihat,ihe attached copy of advert lsement. being
posed ordinance entitled:
AN ORDINANCE OF INDIAN RIVER '
o
COUNTY, FLORIDA ESTABLISHING
a
AU-
�/ �fa
In the matter of !�✓//lJff�
THORITY AND BIDDING PROCEDURES;,
PROVIDING REPEAL; PROVIDING SEV-
11/1i�
ERABILITY• AND PROVIDING AN EF-
FECTIVE DATE.
In that
Anyone who may wish to appeal-anydecision
which may be made at this meeting will need to
— court, was pun
ensure that a verbatim record of the proceedings
Is made which includes testimony
Ilehed in said newspaper in the Issues of r 4/ / l��l�
%. �
and evidence
upon which the appeal is based,
_
pctobe►17,1890 731948
Affiant further Bays the' I the sold Vero Beach Press -journal is a newspaper published at
Vero Beach, In said Indian River County. Florida, and that the said
newspaper has heretofore
been continuously published In said Indian River County, Florida, each daily and has been
entered as second class mall matter at the post office In Vero Beach, In said Indian Rivet Coun•
ty. Florida, lot a period of one year next preceding the first publication of the attached copy of
advertisement; and alliant further says that he has neither paid nor promised any person, firm
or corporation any discount, rebel", commission or refund for the purpose of securing this
advertisement for In
publication the said newspaper. J
Sworn to and subscribed before me this _%J day o C A.D. 19 VO
_
.r
(Busln s Seageri
(SEAL) (Clerk of the Circuit cant, tnddan River ounty5 orido)_
fv—rf a tilay w 4. !•. •. tit'.,^.N, 10,
38
properly; and 2) if there is a recall on it, we should put
ourselves in the best position to make sure we don't have any
legal action.
Emergency Management Director Doug Wright was aware of the
malfunctioning of that type of defibrillator, but these are not
the same ones that have been mentioned in the newspapers.
Commissioner Scurlock suggested that personnel check all of
their equipment at the beginning of their shift to see if it is
functioning properly, and Director Wright advised that policy has
been in effect since February, 1989.
THE CHAIRMAN CALLED FOR THE QUESTION. The Motion was
voted on and carried unanimously.
SERVICE AGREEMENT IS ON FILE IN THE OFFICE OF THE CLERK TO THE
AUTHORIZATION FOR ISSUANCE OF CHANGE ORDER #5 - PHASE III -
COUNTY JAIL
The Board reviewed the following memo dated 10/29/90:
TO: Board of Count x Commissioners
FROM: Doug Wright, Director
Department of Emergency Services
DATE: October 29, 1990
SUBJECT: Authorization For Issuance of Change Order #5 -
Phase III Indian River County Jail
It is respectfully requested that the information contained -herein
be given formal consideration by the Board of County Commissioners
at the next scheduled meeting.
DESCRIPTION AND CONDITIONS:
The Construction Manager has submitted information contained
Construction Change Directives #2 and #3 which requires
consideration by the Board of County Commissioners. It should be
noted that Construction Change Directive #3 and Proposal Request
#18 are the same and the Proposal Request will be consolidated into
CCD #3.
11 6 P
177® 41 BOOK..
NOV 6 1990 BOOK 8 1 F,IGE$41
Construction Change Directive #2 - Testing and Balancina HVAC
System in Kitchen Area
Indian River County previously requested that Soveran Construction
Company present a price to provide testing and balancing work for
the HVAC system in the kitchen area prior to acceptance by the
Owner. This Construction Change Directive provides all work
associated with the testing and balancing of this area including
the hood. The price for the work was $2,650.00 with no additional
days which increases the original contract sum.
Construction Chanae Directive #3 (Proposal Request #18) - Replace
Gas Shut -Off Valves
The original valves the Architect designated in the specifications
were not permitted by the Fire Inspector since they did not meet
code requirements and presented a potential danger. Additional
time was requested by the Contractor due to a loss of work when new
valves had to be ordered and installed.This apparent error on the
part of the Architect will be addressed with, other identified
Proposal Requests that appear to be the responsibility of Frizzell
which will be negotiated in terms of who should pay the additional
costs.
This Construction Change Directive adds $1,896.81 and seven days
' to the original contract.
Telephone System Replacement
� eta .;• In a letter from Major Bob Reese dated September 13, 1990, a
f.;a. request was made for the County to accept and -fund a new phone
r'= y. proposals were included in
the tcorrespondence which statedpricesof $17,946.00 and $18,717.12
r f" for the equipment and installation. After meeting with the General
''Services staff and further research by them, Director Sonny Dean
recommends adding to the existing system which will provide eleven
(11) more phones and extensions to the equipment now in place at
a price not to exceed $4,970 including installation.
Staff also recommends that funding for
equipment be allocated from the furnishings
of. the Indian River County Jail in lieu
account.
ALTERNATIVES AND ANALYSIS:
the additional phone
account for Phase III
of the construction
The testing and balancing of the HVAC system in the renovated
kitchen area was necessary so that the County would not be in a
Position of accepting the kitchen without verifying the HVAC system
met specifications. The kitchen has been accepted pending minor
work items that need to be completed and meals are now' being
Prepared for the inmates in the renovated kitchen.
The Construction Manager has documented the problems encountered
regarding the gas valves and negotiations are planned with Frizzell
Architects, Inc., to resolve this matter along with other—'similar
incidents that relate to apparent errors in construction
specifications.
Modification of the existing telephone system as recommended will
accomplish the desired objective of the Sheriff's Department by
Providing additional phones and phone locations to assist detention
staff in carrying out their duties and assignments.
L__J
42
RECOMMENDATION:
The Construction Manager and staff recommends that the Board of
County Commissioners authorize the Architect to issue Change Order
#5 for Construction Change Directives #2 and #3 which includes
Proposal Request #18 in the amount of $4,546.81 and seven (7) days
additional time. The Chairman should be authorized by the Board
to execute the necessary documents.
staff also recommends that the Board approve the recommendation
— for modifying the existing phone system at the Detention Facility
"an- amount not to exceed $4,970.00 to be funded from the
,..:.furnishings account.
original bid award for the contract was $5,103,000. If the
:'.Board of County Commissioners approve Change Order #5, the status
.';of funding for Phase III of the Indian River County Jail will be
as follows:
Original bid award for construction $5,103,000.00
Change Order #1 Ten days.00
Change Order #2 8,853.00
Change Order #3 11,030.00
Change Order #4 12,250.00
Change Order #5 4,546.81
TOTAL $5,139,679.81
since seven (7) days are being added to the construction time in
this recommendation, the completion date for Phase III is changed
to March 18, 1991.
ON MOTION by Commissioner Scurlock, SECONDED by
Commissioner Bird, the Board unanimously authorized
the issuance of Change Order #5 as set out in the
above staff recommendation.
CHANGE ORDER #5 IS ON FILE IN THE OFFICE OF .THE CLERK TO THE BOARD
OV 6 1990 43 SOUK 81 fAu[:
NOV 61990
BOOK81 PAGE 84
COUNTY AD HOC FIRE COMMITTEE RECOMMENDATIONS AND PUBLIC
HEARING DATE
The Board reviewed the following memo dated 10/29/90:
MEMORANDUM
TO: Board of County Commissioners
FROM: Commission Chairman Carolyn K. Eggert, Chairman
L��j
County Ad Hoc Fire Committee
DATE: October 29, 1990
SUBJECT: Committee Recommendations and Public Hearing Date
On October 27, 1990, the County Ad Hoc Fire Committee voted
.-unanimously to make the following recommendations to the Board of
County Commissioners:
• approve the Six Year (FY 1990-96) Revised Emergency
Services Equalization Plan Financial Information as
presented by Doug Wright,
• approve the Consolidated Emergency Services Projected
Revenues and Expenses report as presented by Joe Baird,
• approve the proposed Ordinance on Behalf of the North
• Indian River County Fire District, Increasing the
Authorized Ad Valorem Taxing Power of the District
From One Mill to Three Mills; Providing for a Referendum
of the Qualified Electors of the District to be Held
March 12, 1991; and Providing an Effective Date, as
presented by Attorney Charles Vitunac,
• approve the proposed Ordinance on Creating an Emergency
Services District, Being a Special Dependent Taxing
District of the Board of County Commissioners for the
Provision of Fire, Rescue, Emergency Medical Services,
and Other Emergency Services in all of Indian River
County Except for the Town of Indian River Shores;
Providing for an Election to be Held Authorizing the
District to Levy an Ad Valorem Tax of up to Three and
One -Half Mills; Providing for Repeal of the Three
Existing Dependent Special Taxing Fire Districts for the
North, West, and South County; and Providing for an
Effective Date, as presented by Attorney Charles Vitunac;
I
0 !approve funding of March, 1991 referendum for Supervisor
of Elections through Budget Amendment 005,
• approve the upper left-hand emblem as the official
emblem for the Emergency Services Department personnel.
The Committee requests that you ratify this Committee
report, set a Public Hearing for November 27, 1990, and allow
staff to go to the various municipalities for approval of the
above-mentioned Ordinances.
CKE/jlm,
r
44
Chairman Eggert noted that there is an addition to the
recommendations of approval of funding and Budget Amendment #005
for Supervisor of Elections for the March 12, 1991 referendum to
create an Emergency Services Special District.
-------------------------------------------------------------------
TO: `4 Board of County, Commissioners
FROM: Doug Wright$ Director
Emergency Services
DATE: October 31.,-.1990
SUBJECT: Approval of Funding and Budget Admendment
for Supervisor of Elections - March 12, 1991
Referendum to Create An Emergency Services Special
District
-------------------------------------------------------------------
A meeting was held with Supervisor Ann Robinson on October 31,
1990, regarding the March 12, 1991, referendum for the electorate
to determine the question of creating a new Emergency Services
Special District consolidating fire and emergency medical services.
The Supervisor of Elections advised the referendum will cost
$24,500 and that a budget amendment should be approved by the Board
of County Commissioners transferring the funds to account #001-
700-519-036.74.
Since the Board of County Commissioners plan to consider the the
recommendations of the Ad Hoc Committee on November 6, 1990, staff
recommends that funding for the referendum be approved at this
meeting so the Elections Supervisor can proceed to implement the
necessary processes.
ON MOTION by Commissioner Scurlock, SECONDED by
Commissioner Bird, the Board unanimously approved the
recommendations of the Ad Hoc Fire Committee, as set
out in the above memo, including the addition of the
Supervisor of Elections funding through Budget
Amendment #005, and scheduled a Public Hearing for
November 27, 1990.
TO: Members of the Board
of county Commissioners
FROM: Joseph A. Baird
OMB Director
_1. !Expense
;GENERAL FUND/Supv. of Elections
SUBJECT: BUDGET AMENDMENT
NUMBER: 005
DATE: November 1. 1990
)V1 -177 -:)i51. -V77. `J1 j .7 V _j b
1 1
0
1 1
1 MMI
BOOK 81 PAGE 84b
VACATED BUILDINGS
The Board reviewed the following memo dated 10/26/90:
DATE: OCTOBER 26, 1990
TO: HONORABLE BOARD OF COUNTY COMMISSIONERS
THRU: JAMES E. CHANDLER
COUNTY ADMINISTRATOR
FROM:-__ H.T. "SONNY" DEAN, DIRECTOR
DEPARTMENT OF GENERAL SERVICJ1
SUBJECT: VACATED BUILDINGS
, BACKGROUND:
When construction is complete, we will be vacating the present
library and clinic buildings. It is anticipated that the clinic
building will be renovated and used to house the various offices
presently located in space leased at the 2001 building. There are no
plans to use the library for county business. It is estimated the
Library Building will be available in February, 1991 and the Clinic
Building in June, 1991.
LIBRARY BUILDING
Dr. Gary Norris, Superintendent of the School District has indicated
an interest in leasing the library building for some of their office
space. Dr. Norris advised this writer he would be back in touch with
as soon as details could be worked out. On Wednesday, October 31,
1990, Mr. Doug King of the School District contacted this writer and
stated they were definitely interested in the building and would make
it formal in a forthcoming letter.
Mr. Tom Leonard,
request to lease
Details to this
Leonard.
owner of Vero Beach Book Center, has made a formal
the old library building, with a option to purchase.
type contract have not been discussed with Mr.
The City of Vero Beach gave the County a Quit Claim Deed to the
present library property. There is a restriction in that deed that
states "Any monies realized from sale of said quit -claimed property
must be used for books and internal requirements for the main County
Library and shall not be used for bricks and mortar or for the
reduction of the amount- of the bond issue. Should GRANTEE fail to
fulfill the requirements of this condition subsequent, the GRANTEE
shall immediately reconvey said property by quit -claim deed to the
City of Vero Beach."
HEALTH CLINIC BUILDING
._`;•
We are
presently leasing about 5,829
square feet in the 2001
`.�.�_.��;:.. •
PP y 6 ,
approximately building. There are a 000
s quare feet in the clinic.
Due to
the age, condition, and intended
use, the following cost for
=<
t4
repair
and renovations are estimated:
1.
Reroofing
$ 10,000.00
2.
Replace Air Condition Unit
13,000.00
3.
Renovation Cost
90.000.00
TOTAL
$121,000.00
46
RECOMMENDATIONS:
Staff recommends leasing the library building until such time as it
is decided whether or not to sell the property and use that money in
the Main Library. That lease should not include the county providing
any renovation to the present condition. The lessee will be -
determined by the Board. It is also recommended that monies be
appropriated to renovate the clinic building and that space be used
to eliminate -leasing of the 2001 building at $36,731.25 per year.
Commissioner Scurlock understood there are some growing
pains right now in this building, and he would hope that we would
look at that before we move anybody into the old health building
from the 2001 Building.
Administrator Chandler advised that the request for proposal _
is almost complete for a consultant on the total space needs,
both for the County and the Constitutionals, and they will be
bringing that to the Board at the November 20th meeting. In the
meantime, we are looking to moving people into the health
building from the 2001 Building until the new Health Building is
completed.
Chairman Eggert was concerned about the $90,000 renovation
costs, and Commissioner Scurlock hoped that when we do these
renovations, we do them for some permanence.
Administrator Chandler felt that the $90,000 figure is very
conservative, and General Services Director Sonny Dean pointed
out that we are looking at modular renovations so that we can
move anybody in there.
Commissioner Scurlock cautioned about the need for more
space when Utilities doubles its number of customers in the next
year or so, and Administrator Chandler advised that they will be
bringing back a comprehensive space needs study in the next 4 or
5 months, and that might dovetail with the moving into the Health
Building.
Chairman Eggert also was concerned about the leasing of the
old library building,
and Commissioner Bird suggested
that
we
�y � a 10(10
Q
47 Boor,
j�
NOV 61990 BOOK JE84
look into leasing it to the School Board at $1 a year, but also
look at leasing it to other people at more money per month.
Commissioner Scurlock was extremely interested in pursuing
the old City public works complex down by Scotty's, and he just
wanted to see us do those studies before we spend big bucks.
MOTION WAS MADE by Commissioner Bird, SECONDED by
Commissioner Scurlock, that the Board approve staff's
recommendation with the preference of trying to
negotiate a lease with the School Board for the old
library at market value and approve the renovations at
the old health clinic with the final cost to be brought
back to the Board for final approval along with a
renovation plan.
Under discussion, Commissioner Scurlock asked if it is clear
that those monies must go to the new library, and Administrator
Chandler answered affirmatively.
Chairman Eggert was a little reluctant in restricting it to
the School Board, and Commissioner Bird explained that his
preference was to try to work out a negotiated lease with the
School Board, but at market value. If they are not willing to
pay market value, we are going to have to go somewhere else.
General Services Director Sonny Dean advised that we
received a letter from the School Board just this morning and
they are definitely interested in leasing the old library. He
told Dr. Norris that he felt the Board would entertain a dollar a
year.
Chairman Eggert advised that she told Dr. Norris that also.
Commissioner Bowman wished we could convince them to
participate in this space study, and Administrator Chandler felt
that some of the solutions we would come up with would be
beneficial to both the County and the School Board.
48
� � r
Commissioner Bird suggested that we tell Dr. Norris that we
are giving them first option to lease the building at market
value and ask them to come back to us with a proposal. That way,
we would be putting the ball in their court as to what terms they
would like and the amounts, and then have that proposal backed up
with appraisals or whatever means are needed to justify their
cost.
Commissioner Bowman suggested that we also approach the
School Board on this matter.
THE CHAIRMAN CALLED FOR THE QUESTION. The Motion
was voted on carried unanimously.
INDIAN RIVER COUNTY LIBRARIES INTERIOR DESIGN CONTRACT
The Board reviewed the following memo dated 10/24/90:
DATE: OCTOBER 24, 1990
TO: HONORABLE BOARD OF COUNTY COMMISSIONERS
THRU: JAMES E. CHANDLER
COUNTY ADMINISTRATOR
FROM: H.T. "SONNY" DEAN, DIRECTOR
DEPARTMENT OF GENERAL SERVI S
SUBJECT: INDIAN RIVER COUNTY LIBRARIES
INTERIOR DESIGN CONTRACT
BACKGROUND:
On December 22, 1989, the Board of County Commissioners entered into
a contract with Dow, Howell, Gilmore, and Associates, Inc., to
perform interior design services for the two new libraries. This was
a supplement authorization for professional services to the original
contract with this firm to design the Main Library. A fixed maximum
amount of $44,190.00 was agreed too.
When the monthly billings for work performed totaled the $44,190,00,
this writer denied further payment. Mr. Jim Howell of the firm,;
telephoned and stated that Reimbursable Expenses were not part of the
maximum amount and should be paid in addition. Since, we did not
agree with interruption of the contract, I informed Mr. Howell that
this matter would be turned over to our legal staff for an opinion.
Based on their opinion I would take action accordingly. z
On September 28, 1990 Terry O'Brien, Assistant County Attorney, wrote
an opinion that was in agreement with my interruption of the ~`
contract. The total maximum amount to be paid to the architect would
not exceed $44,190.00. Based on this opinion, a letter with a copy
of the attorneys opinion was sent to Mr. Howell confirming our
posiition.
On October 18, 1990, Jim Howell wrote a letter appealing staff's
position in this matter. Based on the original contract, supporting
documents, and the extent of work they have performed, he felt they
were entitled to payment for Reimbursable Expenses.
RECOMMENDATIONS:
As per the letter of appeal, all information pertinent to this
situation is attached for Board review and final determination.
49
V 1990 _ IROCK . �A,cb:lo
BOOK ' r
F��,� 849
ON MOTION by Commissioner Scurlock, SECONDED by
Commissioner Wheeler, the Board unanimously approved
additional payment to Dow, Howell, Gilmore & Associates
in the amount of $2,238.27 for interior design services
for the two new I'ibraries.
WORKERS' COMPENSATION EXCESS INSURANCE RENEWAL
The Board.reviewed the following memo dated 10/22/90:
TO: James E. Chandler, County Administrator
THRU: Jack Price, Personnel Director
FROM: Beth Jordan, Risk Manage
rA
e"I
DATE: 22 October 1990
SUBJECT: Workers' Compensation Excess Insurance Renewal
This is written to request Board consideration of the 1990-91
excess workers' compensation insurance at the October 30, 1990,
meeting.
F
Background
=�•. -_ :.Following a request for proposals prepared and analyzed by Siver
Insurance Management Consultants, the County •approved excess
workers' compensation insurance coverage with Safety Mutual
-.s Casualty Corporation beginning November•l, 1989.
Analysis
Through the County's s broker� Arthur J. Gallagher Co.. Safety
Y
Mutual has proposed a renewal, as attached, with annual premium
of $91,242.00. The premium calculation is based upon .333 cents
per $100.00 of payroll, a slight increase from .32/$100 in 1989-
90. The renewal also increases the County's self-insured retention
from $175,000.00 to $200,000.00 per occurrence.
For comparison purposes, the Florida League of Cities, agent for
the County's property, general liability and auto liability
;.coverages, submitted a proposal of .398/$100, or an annual premium
of $109,033.00. Payroll estimates for premium calculations were
up almost 10.5 per cent from 1989-90. The Sheriff's Office, with
its potential for increased frequency and severity, has increased
estimated payroll over 11.5 per cent.
Although the retention level of $200,000.00 is an increase, we
believe the County should adopt it. Experience since 1985 shows
onl-y-two (2) claims which exceeded $175,000.00, one at $279,430.68
50
� � s
and one at $219,264.01, both back sprains and both before the
County began to manage its own risks. Compared with similarly
situated clients both of Gallagher and the League, the County
continues to have a relatively low retention level, with others
having $250,000.00 to $350,000.00. Excess carriers have demanded
increased retention levels across the board and government risks
with both police and fire functions have been identified as some
of the most costly for Florida's excess carriers.. According to
Gallagher, workers' compensation rates have increased almost 70 per
cent over the past two years. Even with the mandatory 25 per cent
rate --rollback enacted by the Florida legislature effective
September 1, 1990, there was still a ten per cent increase in rates
during 1990 renewals.
For comparisonpurposes, the County had 37 workers' compensation
claims in September/October, 1989. To date, we have had 17 claims
for the same period in 1990. With emphasis on education,
- prevention and early return to work for injured employees, we
believe the County can effectively manage its workers' compensation
risks at the increased retention level.
Recommendation
Staff recommends the Board renew its excess workers' compensation
coverage with Safety Mutual at an annual cost of $91;242.00.
ON MOTION by Commissioner Scurlock, SECONDED by
Commissioner Wheeler, the Board unanimously approved
the renewal of the County's excess workers'
compensation coverage with Safety Mutual at an annual
cost of $91,242, as recommended by staff.
RESOLUTION AUTHORIZING THE PAYMENT OF DEPOSITORY TRANSFER CHECKS
The Board reviewed the following memo dated 10/25/90:
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
To: James Chandler, Date: October 25, 1990
County Administrator
From: Jack Price, Personne Sub: Resolution
..................................................................
On September 21, 1983 the Board of County Commissioners approved
Resolution No. 83-72, authorizing the Chairman of the Board to
execute applications for an account at the Southeast Bank, N.A.
thereby establishing an account entitled The Gulf Life Health
Insurance Reserve Trust for Indian River County for the purpose of
maintaining a balance required to be maintained by the County's
insurance policy with the Gulf Life Company under the ASO plus
provisions.
51BOOK -�
OV 199U _
I'M 61990
MOK 81
Gulf Life Insurance Company became Anthem Life Insurance Company on
October 1, 1990 and Indian River County's contract with the firm
reflects that change. The attached Resolution is necessary to
permit that name change to be followed through to the account at
Southeast Bank, N.A.
Please review this matter and recommend approval by the Board of
County Commissioners.
Thanks for your assistance.
ON MOTION by Commissioner Scurlock, SECONDED by
Commissioner Bowman, the Board unanimously adopted
Resolution 90-169A, authorizing the payment of
depository transfer checks.
RESOLUTION NO. go -'169A
A RESOLUTION OF THE BOARD OF COUNTY
COMMISSIONERS OF INDIAN RIVER COUNTY,
FLORIDA, AUTHORIZING THE PAYMENT OF
DEPOSITORY TRANSFER CHECKS.
WHEREAS, on September 21, 1983 the Board of County
Commissioners approved Resolution No. 83-72, authorizing the
Chairman of the Board to execute applications for an account
at the Southeast Bank, N.A. thereby establishing an account
entitled The Gulf Life Health Insurance Reserve Tru-s_t. for
Indian River County for the purpose of maintaining a balance
required to be maintained by the County's insurance policy
with the Gulf Life Company under the ASO plus provisions;
52
WHEREAS, Gulf Life Insurance Company became Anthem
Life Insurance Company on October 1, 1990 'and Indian River
County's contract with the firm reflects that change;
NOW, THEREFORE, BE IT RESOLVED by the Board of
County Commissioners of Indian River County, Florida, that
for the purpose of transferring funds to the NCNB, Texas
National•Bank, to reimburse Anthem Life Insurance Company
"--for claim checks cleared on the Company's behalf, a
Depository Transfer Check being by its wording payable to
the order of Anthem_ Life Insurance Company and drawn on
Southeast Bank, N.A. Transit No. 067006610 and Account No.
107-452971 at Vero Beach, Florida, be hereby authorized and
such Depository Transfer Checks shall require no signature.
BE IT FURTHER RESOLVED that the Board of County_
Commissioners of Indian River County, Florida may
conclusively assume, prior to receipt of a certified copy of
resolutions revoking or amending these resolutions, that any
such no •signature Depository Transfer Checks have been
executed and delivered as a proper corporate act of Anthem
Life Insurance Company and duly authorized pursuant to these
resolutions.
The foregoing resolution was offered by
Commissioner Scurlock and seconded by Commissioner
Bowman and, being put to a vote, the vote was as
follows:
Chairman Carolyn K. Eggert Aye
Vice Chairman Richard N. Bird Aye
Commissioner Margaret C. Bowman 44B
Commissioner Don C. Scurlock, Jr. gyP_ -`
Commissioner Gary C. Wheeler
Aye
The Chairman thereupon declared the resolution
duly passed and adopted this 6 day of Nnvemhpr ,
1990.
INDIAN RIVER COUNTY, FLORIDA
BOARD OF COUNTY COMMISSIONERS
53
S
CaroTyn; 1=gger a rman
mor
y
V F� UC �lvd
Nov 6 1990
BOOK F'A;E
RIGHT-OF-WAY ACQUISITION - 5TH STREET SW - MISTY MEADOWS
SUBDIVISION PROPERTY
The Board reviewed the following memo dated 10/29/90:
TO: James E. Chandler
County Administrator
THROUGH: James W. Davis, P.E.
Public Works Director
FROM: Donald G. Finney, SRAM meq,
=>r:
Right-of-Way•�, .. Acquisition Agent
SUBJECT: Right -of -Way Acquisition 5th Street SW/aka Rebel Road
Misty Meadows Subdivision - BUDGET AMENDMENT 004
DATE: October 29, 1990
DESCRIPTION AND CONDITIONS
.` 80' of right-of-way is required on 5th Street S.W. There is
presently existing a 301 county owned right-of-way.
The developer of Misty Meadows Subdivision has dedicated 30, of
right-of-way on the Preliminary plat which was approved by the
rte county on September 27, 1990. An additional 20' of right-of-way is
v- k: :;.
---.required to make up the deficit pursuant to the Thoroughfare Plan.
_s
.'{ The developer, through his attorney, Steve Henderson, is willing to
sell the 20' right-of-way to the count for . 6239 per square foot
.` ..< g Y Y P �
6,554.8 square feet for a Total Just Compensation of $4,090.00.
This appears to be an equitable settlement in that the county
recently acquired 20' of right-of-way from the adjoining Rivularis
Subdivision for .75(� per square foot (5,760 square feet $4,000.00).
RECOMMENDATION AND FUNDING
Staff recommends that the Board of County Commissioners approve the
purchase, or Traffic Impact Fee Credit, for the 20' x 327.74 right-
of-way to be acquired from Misty Meadows Subdivision property for
a Total Just Compensation not to exceed $4,090.00.
Funding to be from Traffic Impact Fee Zone 6, Account # 101-156-
541-066.12.
ON MOTION by Commissioner Scurlock, SECONDED by,-`
Commissioner Bowman, the Board unanimously approved
Budget Amendment #004 for the purchase of right-of-way
from Misty Meadows Subdivision property for an amount
not to exceed $4,090, as set out in the above staff
recommendation.
54
TO: Members of the Board
of County Commissioners
FROM: Joseph A. Baird
OMB Director
SUBJECT: BUDGET AMENDMENT
NUMBER: 004
DATE: October 30. 1990
;ROAD IMPACT FEES - District VI
i.. • _L� _r rr__. 1 1 n1 —1 c9Z—Rd1 _ntir 1 7' C d nQn n
CR -512 -- FLORIDA EAST COAST RAILROAD CROSSING
The Board reviewed the following memo dated 10/29/90:
-----------------------------------------------------------
TO: James Chandler
County Administrator,
THROUGH: James W. Davis, P.E.
Public Works Director
FROM: Roger D. Cain, P.E. N�
County Engineer T
SUBJECT: CR512/Florida East Coast Railroad Crossing
DATE: October 29, 1990
-----------------------------------------------------------------
DESCRIPTION AND CONDITIONS
County Staff has negotiated with the Florida Department of
Transportation a tentative agreement whereby Florida East Coast
Railroad would agree to the new crossing for westbound CR512 for
the closing of two existing crossings. In order to expedite this
process the Florida Department of Transportation has asked the
county 6 discuss this proposal and see if it is acceptable and
to return the county's reply to the Department of Transportation
as soon as possible. The department has also requested us to
provide them with the locations of the two crossings that could
be closed if this proposal is acceptable to the county.
ALTERNATIVES AND ANALYSIS
Florida Statutes 335.141 places responsibility for regulating
. .. •. `.» 'public railroad crossings with the FDOT. If the county did not
.'agree to this proposal,the FDOT could make a decision and the
"J county would have to contest the decision through the
administrative process. The chances of prevailing in this
process and getting a new crossing for closing none, or only -one
crossing, are not strong in staff's opinion.
NOV 6 1990 ..55
I
BOOK Frt" 83
NOV 61990
BOOK 81 Ft1GE 855
RECOMMENDATION AND FUNDING
Staff recommends that the proposal to grant a new crossing for
westbound CR512 for the closing of two existing crossings be
accepted by Indian River County. Staff further recommends that
the two crossings to be closed be Bay Street in Roseland and 87th
Street. Closing these two crossings would result in very little
inconvenience as there are very close parallel streets that cross
the Florida East Coast Railroad and as such the increased length,
time delay, and inconvenience would be very minimal for the
closing of the two crossings.
No funding source is required at this time.
MOTION WAS MADE by Commissioner Wheeler, SECONDED by
Commissioner Scurlock, that the Board accept, under
protest, the FEC's proposal to grant a new crossing for
westbound CR -512 for the closing of two existing
crossings, as set out in the above recommendation.
Under discussion, Chairman Eggert was opposed to giving up
the Bay Street crossing in Roseland because it serves as a
secondary entrance to Humana Hospital Sebastian. She was
concerned about access to the hospital if an accident happened at
CR -512 and Roseland Road, but Director Davis advised that we are
planning to expand that intersection, and he believed an
emergency vehicle could go around any wreck at that intersection
because that corner is not encumbered with trees, etc.
Commissioner Bowman had a big problem in giving up any
crossings, because we are going to need all of them in the
future. She knew that once we give one up, we will never get it
back from the FEC. She also was upset about going through the
DOT to negotiate with the FEC.
Director Davis pointed out that a move is afoot with the FEC
and the DOT to have all counties inventory their crossings to get
rid of those with low traffic volume, and Attorney Vitunac felt
we should give up the Bay Street crossing now while we still can
get something for it.
56
THE CHAIRMAN CALLED FOR THE QUESTION. The Motion
passed by a 3-2 vote, Commissioners Eggert and Bowman
dissenting.
Discussion took place on having a traffic signal at the
crossing by Scotty's in Vero Beach to relieve the congestion at
the 23rd Street crossing by the Community Center, but Director
Davis advised that the DOT won't approve signalization at a
3 -stop intersection.
FLEET MANAGEMENT SITE ASSESSMENT & SOIL DISPOSAL
The Board reviewed the following memo dated 10/30/90: -
TO: James E. Chandler,
County Administrator
FROM: James W. Davis, P.E.,
Public Works Director
SUBJECT: Fleet Management Site Assessment and Soil Disposal
REF. LLTM: James Carter, Hydrogeologist, Groundwater
Technology, Inc. to Don Turner dated 10/23/90
DATE: October 30, 1990 FILE: soil.agn
DESCRIPTION AND CONDITIONS
As requested by the Florida State Department of Health and
Rehabilitative Services, the Fleet Management Division is
removing old abandoned underground fuel storage tanks and
contaminated soil located .at the Fleet Management facility
on South Gifford Road. To comply with proper abandonment
procedures, a hydrogeologist must perform a series of
groundwater quality tests and monitor the work. In
addition, all contaminated soil must be sent to an approved
landfill or thermally treated. The nearest approved
landfill willing to accept this material is in Kissimmee
(Osceola County) at a cost of $38/ton (not including---
transportation). -
ALTERNATIVES AND ANALYSIS
Staff has researched the qualified groundwater monitoring -
companies in the area and is aware of only one company,
Groundwater Technology Inc., within a 50 mile radius. This
company has submitted a proposal to monitor the work,
Perform field and laboratory tests, and prepare a final
report to document proof of tank and soil disposal (copy
attached). The cost of the work is $4,410. In addition,
the Company will thermally treat contaminated soil for
$21.60 per ton.
NOV 61990 57
BOOK 81
BOOKGE r
Alternative No. 1
Approve this proposal, authorize Groundwater Technology
to perform the work, waive formal bidding procedures
due to "sole source" conditions, and approve funding in
the amount of $4,410 for testing, monitoring, etc. and
$21.60 per ton for thermal treatment (quantity unknown
at this time) from Account 501-242-519-033.49 (Fleet
Management Contractual.Services).
s, Alternative No. 2
w Seek competitive bids for this work. Since much of the
below ground county preliminary work has been
- performed
, a 30 -day delay would result 'and no other -
;; - bidders may respond.
- RECOMMENDATIONS AND FUNDING
svr.. Staff recommends Alternative No. 1. Funding to be from Fund
501- Fleet Management - Contractual Services - 1990/91
Budget.
ON MOTION by Commissioner Scurlock, SECONDED by
Commissioner Wheeler, the Board unanimously approved
Alternate No. 1, as set out in the above staff
recommendation.
RELEASE OF RETAINAGE - PETITION PAVING PROJECTS - KIMLEY-HORN
ASSOCIATES, INC.
The Board reviewed the following memo dated 10/25/90:
0
----------------------------------------------------------- ------
TO: James Chandler
County Administrator
THROUGH: James W. Davis, P.E.
Public Works Director
and
Roger D. Cain, P.E. �_
County Engineer
FROM: Michelle A. Gentile, ET
Civil Engineer
SUBJECT: Release of Retainage - Petition Paving Projects
for Kimley-Horn Associates, Inc.
`Y
DATE: October 25, 1990
-----------------------------------------------------------------
DESCRIPTION AND CONDITIONS
The design of the following Petition Paving Projects by
Kimley-Horn Associates, Inc. is complete:
1) Frangipani Drive - County Project #8845
2) 10th Court - County Project #8702
3) 1st Place - County Project #8909
4) 39th Avenue - County Project #8911
58
..As part of the work order for these projects, the Consultant will
have to meet with the property owners to discuss the design. The
Engineering Division will schedule this meeting at a later date.
The Consultant has agreed to participate at this meeting.
At this time the Consultant is requesting release of the 10%
retainage in the amount of $2,570.00 as withheld by the County
via the agreement between the Consultant and the County.
RECOMMENDATION AND FUNDING
Since the design work is complete and the consultant has agreed
in good faith to attend the final meeting with the property
owners, staff recommends release of the 10% retainage in the
amount of $2,570.00. Funding to be from Petition Paving Account
Fund 173.
ON MOTION by Commissioner Scurlock, SECONDED by
Commissioner Wheeler, the Board unanimously -approved
the release of 10% retainage in the amount of $2,570,
as set out in the above staff recommendation.
PROFESSIONAL SERVICES FOR FINAL DESIGN OF TREASURE SHORES PARK
PHASE I
The Board reviewed the following memo dated 10/19/90:
TO: James E. Chandler,
County Administrator
THROUGH: James W. Davis, P.E.,
Public Works Director
FROM: Terry B. Thompson, P.E.j -
Capital Projects Manager
SUBJECT: Professional Services for
Final Design of Treasure Shores Park
Phase I
DATE: October 19, 1990
DESCRIPTION AND CONDITIONS
Staff has completed negotiations with Brad Smith Associates,
Inc. for final design on Phase I development of Treasure
Shores Park.
The attached Work Order No.2 between Brad Smith Associates,
Inc. and Indian River County provides for the preparation of
final construction documents, permitting, bidding, and
construction phase services. The fixed fee for design
development, permitting, construction drawings and bidding
documents is $31,460. Compensation for bidding and
construction phase services is on an hourly rate basis up to
a maximum total Not -To -Exceed Price of $3,540.
59
OV 6 199
- BOOK Ci Fr10c
N OV X99®
Timing on this project is critical. The FRDAP Grant
accepted by the Board on June 5, 1990, requires that
construction be completed and paid in full prior to November
1; 1991.
ALTERNATIVES AND ANALYSIS
The alternatives are as follows:
Alternative No.1
Approve the attached Work Order No.2 under the
Master Agreement between Brad Smith Associates,
Inc. and Indian River County. The total contract
amount for the work is $35,000.
Alternative No.2
- = Issue a request for proposal and select a firm to
perform the services in accordance with CCNA
procedures. This alternative may delay
construction and
jeopardize meeting FRDAP Grant
Jew rt deadlines.
RECOMMENDATIONS AND FUNDING
It is recommended that Alternative No.l be approved whereby
` the attached Work Order No.2 is approved. Funding=is from
Account 311-210-572-033.13
ON MOTION by Commissioner Scurlock, SECONDED by
Commissioner Wheeler, the Board unanimously approved
Work Order No. 2 under the Master Agreement between
Brad Smith Associates, Inc. for a total amount of work
of $35,000, as set out in the above staff
recommendation of Alternate 1.
WORK ORDER NO. 2 IS ON FILE IN THE OFFICE OF THE CLERK TO THE
1
AN
OSLO ROAD/OLD DIXIE HIGHWAY IMPROVEMENTS - AMENDMENT. NO. 1 to
WORK ORDER NO. 2
The Board reviewed the following memo dated 10/19/90:
TO: James E. Chandler, DATE: October 19, 1990
County Administrator
THROUGH: James W. Davis, P.E.L}
Public Works Directo,r
FROM: Terry B. Thompson, P.Er--ftr
Capital Projects Manager
SUBJECT: Amendment No. 1 to Work Order No. 2
Oslo Road/Old Dixie Highway Improvements
DESCRIPTION AND CONDITIONS
Kimley-Horn and Associates, Inc. is under contract with
Indian River County to perform professional services for the
reconstruction and widening of Oslo Road to a five lane
urban cross-section from U.S. 1 to a point approximately 500
feet west of Old Dixie Highway. Reconstruction and widening
will include approximately 500 feet of the north and south
approach legs of Old Dixie Highway with Oslo Road.
Work Order No.2 includes a provision for defining the scope
and cost of professional services for. right -of -way takings
at a later date. The parcels that need to be acquired for
the proposed widening can now be identified based on the
design survey and the improvements defined in the
Construction Drawings.
10
The attached Amendment defines the scope of services that
are to be provided in the preparation of a right-of-way map
and legal descriptions. The compensation due the Engineer
for these services is $19,717. This compensation added to
the current contract amount of $38,750 results in a new
contract amount of $58,467.
ALTERNATIVES AND ANALYSIS
The alternatives are as follows:
Alternative No 1
Approve the attached Amendment No. 1 under Work
Order No. 2 between. Kimley-Horn and Associates,_
Inc. and Indian River County. This alternative
will provide the County with ownership information_
and legal descriptions for acquiring• right-of-way
needed for the proposed widening.
Alternative No. 2
Issue a request for proposals and select a firm to
perform the services in accordance with CCNA
procedures. This alternative will delay project
implementation and may result in a higher cost.
RECOMMENDATIONS AND FUNDING
It is recommended that Alternative No. 1 be approved whereby
the attached Amendment No. 1 is approved. Funding to be
from Account 101-156-541-067.25.
61
NOV 6 1990 BOOK.G F:�GE
NOV 6 1990 BOOK
ON MOTION by Commissioner Scurlock, SECONDED by
Commissioner Bird, the Board unanimously approved
Alternative No. 1, as set out in the above staff
recommendation.
AMENDMENT TO WORK ORDER NO. 2 IS ON FILE IN THE OFFICE OF THE
CLERK TO THE BOARD
SEWER COLLECTION SYSTEMS - NORTH COUNTY
The Board reviewed the following memo dated 10/18/90:
DATE: OCTOBER 18, 1990
TO: JAMES E. CHANDLER
COUNTY ADMINISTRA�TORR
FROM: TERRANCE G. PINTOS/9��3�E
DIRECTOR OF UTILITY ER S
PREPARED WILLIAM F. MICA N
AND STAFFED CAPITAL PROJECT R
BY: DEPARTMENT OF SERVICES
SUBJECT: SEWER COLLECTION YSTEM(S) EAST OF US #1
FROM INDIAN RIVER DRIVE TO THE NORTH COUNTY
LINE, AND OTHER AREAS OF THE NORTH COUNTY
AS YET TO BE DETERMINED
IRC PROJECT NO. UW -90 -14 -DS
BACKGROUND
On September 25, 1990, the Indian River County Board of County
Commissioners approved negotiation with the firm of Kimball/Lloyd
and Associates, Inc., for the above -listed project. We have
;:.completed negotiations on this project; (i.e., scope of services and
-:' ,-,', •project cost) and wish to receive Board approval so that we may
proceed.
ANALYSIS
The project has been divided into two stages; the first being an
engineering study; the second is the actual design and construction.
(See Exhibit A of attached agreement for specific scope of
services.)
The basic fee for these services is $25,000.00, with $10,000.00 of
that allocated for survey and layout costs. That $10,000.00 will be
credited back to the County towards the final design cost, which
will be negotiated based on our adopted engineering fee curve. The
funds for this project will come from the wastewater impact fee
fund.
RECOMMENDATION ,.
The staff of the Department of Utility Services recommends that the
Board of County Commissioners approve the attached contract with
Kimball/Lloyd and Associates, Inc.
62
ON MOTION by Commissioner Wheeler, SECONDED by
Commissioner Scurlock, the Board unanimously approved
the Agreement for Professional Services with Kimball/
Lloyd, Inc., as recommended by staff.
AGREEMENT IS ON FILE IN THE OFFICE OF THE CLERK TO THE BOARD
SEWER BASE MAPS FOR IRC UTILITIES
The Board reviewed the following memo dated 10/16/90:
DATE: OCTOBER 16, 1990
TO: JAMES E. CHANDLER
COUNTY ADMINISTRATOR
FROM: TERRANCE G. PINTO
DIRECTOR OF UTILI SERVICES
PREPARED WILLIAM F. McCAIN
AND STAFFED CAPITAL PROJECTS
BY: DEPARTMENT OF UTI Y RVICES
SUBJECT: SEWER BASE MAPS FOR INDIAN RIVER COUNTY UTILITIES
(1000 SCALE)
BACKGROUND
In July of this year, the Indian River County Board of County
Commissioners approved Kimball/Lloyd and Associates as the number
one ranked firm for the aforementioned project. We have now decided
on a specific scope of services and fees and wish to have the
contract approved by the Board.
ANALYSIS
After close investigation of all existing digitized maps, we have
come to the conclusion that at present, manually -drawn maps are the
quickest and most economical option available to us. We will
utilize for the basis of this project existing USGS quad sheet maps,
with the sewer lines being manually drawn in. The cost for this
service will be $64.00 per 10,000 linear feet of sewer line_. ..(See
attached agreement for details.) The upper limit, without _further
authorization, will be $10,000. Funding for these services will be
provided from the wastewater engineering services account, No.
471-218-536-033.13.
RECOMMENDATION
The staff of the Department of Utility Services recommends that the
Board of County Commissioners approve the .attached agreement with
Kimball/Lloyd and Associates.
63
a00K F"U
NOV1990
®V 6 X99®
I
ROOK 81 P'9"- 85'C,
ON MOTION by Commissioner Wheeler, SECONDED by
Commissioner Scurlock, the Board unanimously approved
the Agreement for Professional Services with Kimball/
Lloyd S Associates, Inc.
AGREEMENT IS ON FILE IN THE OFFICE OF THE CLERK TO THE BOARD
NORTH COUNTY WATER DISTRIBUTION SYSTEM
The Board reviewed the following memo dated 10/22/90:
DATE: OCTOBER 22, 1990
TO: JAMES E. CHANDLER
COUNTY ADMINISTRATO
FROM: TERRANCE G. PINTO
DIRECTOR OF UTILI Y VICES
PREPARED WILLIAM F. Mc IN
AND STAFFED CAPITAL PROD GINEER
BY: DEPARTMENT OF IT CES
SUBJECT: NORTH COUNTY WATER DISTRIBUTION SYSTEM
INDIAN RIVER COUNTY PROJECT NO. UW -90 -03 -DS
' BACKGROUND
On June 12, 1990, the Indian River County Board of County
N; Commissioners approved negotiations with the firm of Post, Buckley,
Schuh & Jernigan, Inc., for the above -listed project. We have
`U`37d completed negotiations on this project (scope of services and
.A.,r project cost) and wish to receive Board approval so that we may
proceed.
.ANALYSIS
The project has been divided into two stages, the first being an
engineering study, the second is'the actual design and construction.
(Sse attached Scope of Services.)
The basic fee for the study portion is $34,677.00. This involves a
conformation study of the north county portion of the water master
plan. This will involve modifications to account for land. zoning
changes, population dispersion changes (per the planning
department), and presentation of an updated distribution- system
model. (See Exhibit A of attached agreement.) Monies for this
project will come from Account No. -472-000-169-098.00._.,,
RECOMMENDATION
The staff of the Department of Utility Services recommends that the
Board of County Commissioners. approve the attached contract with
Post, Buckley, Schuh & Jernigan, Inc.
64
ON MOTION by Commissioner Scurlock, SECONDED by
Commissioner Bird, the Board unanimously approved
the Agreement for Professional Services with Post,
Buckley, Schuh & Jernigan, Inc., as recommended by
staff.
AGREEMENT IS ON FILE IN THE OFFICE OF THE CLERK TO THE BOARD
FINAL PAY REQUEST FOR DERRICO CONSTRUCTION, SUMMERPLACE PHASE 11
DATE:
The Board reviewed the following memo dated 10/25/90:
OCTOBER 251 1990
TO: JAMES E. CHANDLER
COUNTY ADMINISTRATO
FROM: TERRANCE G. PINTO
DIRECTOR OF UTILI SERVICES
PREPARED WILLIAM F. MCCAIN
AND STAFFED CAPITAL PROJECT IN R
BY: DEPARTMENT OF U SERVICES
SUBJECT: FINAL PAY REQUEST FOR DERRICO CONSTRUCTION,
SUMMERPLACE PHASE II
IRC PROJECT NO. UW -89 -09 -DS
BACKGROUND
On October 11, 1990, a final inspection of the above -listed project
took place and was approved for acceptance by the County. We now,
wish to have the final Change Order No. 3 for quantity adjustment,
release of retainage, and final pay request approved.
ANALYSIS
'�,` Change Order No. 3 (attached) increases the contract amount by
$388.60. Also, please find attached Pay Request No. 4 in the amount
of $42,600.39, and release of liens, as well as their maintenance
bond.
RECOMMENDATION
The staff of the Department of Utility Services recommends that the
Board of County Commissioners approve the final pay request and
Change Order No. 3 for Derrico Construction Company.
'NOV 6 B90 65 D06F 61
ON MOTION by Commissioner Scurlock, SECONDED by
Commissioner Bird, the Board unanimously approved final
pay request and Change Order No. 3 for Derrico
Construction Company, as recommended by staff.
FINAL PAYMENT FORM AND CHANGE ORDER #3 ARE ON FILE IN THE OFFICE
OF THE CLERK TO THE BOARD
ENGINEERING FIRM CONTRACT - BLUE CYPRESS LAKE COMMUNITY
WASTEWATER IMPROVEMENTS
The Board reviewed the following memo dated 10/24/90:
DATE: OCTOBER 24, 1990
TO: JAMES E. CHANDLER
COUNTY ADMINISTRATOR
FROM: TERRANCE G. PINT
DIRECTOR OF UTILI Y RVICES
PREPARED JOHN F. LANG 9�-L-
AND STAFFED ENVIRONMENTAIV SPECIALIST
BY: DEPARTMENT OF UTILITY SERVICES
SUBJECT: ENGINEERING FIRM CONTRACT
BLUE CYPRESS LAKE COMMUNITY WASTEWATER IMPROVEMENTS
INDIAN RIVER COUNTY PROJECT NO. IIS-90-01-DC/CS/ED
BACKGROUND
The Department of Utility Services, in response to HRS and its
concerns over septic tank leachate contaminating Blue Cypress Lake,
has initiated a Wastewater Improvement Project with Board of County
Commissioners' approval. The design study was conducted by Post,
Buckley, Schuh & Jernigan, Inc., and was received March 14, 1989, by
the Department. Negotiations with PBS&J indicated that the CCNA :
threshold amounts had been reached, and RLI's were generated.
Responses were received and evaluated. Negotiations with the No. 1
ranked firm, PBS&J, were unsatisfactory, and the No. 2 ranked firm,
PEC, Inc., was contacted. The firm accepted the scope of services
and a fee based upon FmHA guidelines.
ANALYSIS
The project will consist of design, permitting, and construction of
collection, transmission, treatment, and effluent disposal systems.
The cost estimate for construction is $400,000.00 for these systems.
The County -owned River Run WWTP is to be relocated and placed upon
County to -be -purchased property. The engineering design and survey
estimated cost is $36,700.00; the full-time inspection services
estimated cost is $16,800.00, and the geotechnical and aerial
investigations estimated cost is $12,100.00. The total engineering
services upset limit for the project is $65,600.00.
W
RECOMMENDATION
a
The Department of Utility Services recommends that the Board of
County -Commissioners approve and execute the attached contract and
Work Authorization No. 1 to provide the engineering services for the
Wastewater Improvements..Project at Blue Cypress Community. Funding
for this project will be provided from the wastewater impact fees
account and assessments.
ON MOTION by Commissioner Scurlock SECONDED by
Commissioner Bowman, the Board unanimously approved
the Agreement for Professional Services and Work
Authorization No. 1 with Professional Engineering
Consultants, Inc., as recommended by staff.
AGREEMENT AND WORK AUTHORIZATION NO. 1 ARE ON FILE IN THE OFFICE
OF THE CLERK TO THE BOARD
EFFLUENT DISPOSAL IMPROVEMENTS FOR THE CENTRAL REGION
The Board reviewed the following memo dated 10/24/90:
DATE: OCTOBER 24, 1990
TO: JAMES E. CHANDLER
COUNTY ADMINISTRATO
FROM: TERRANCE G. PINT,
DIRECTOR OF UTIJI SERVICES
PREPARED JOHN F. LANG
AND STAFFED ENVIRONMENTAL SPECIALIST
BY: DEPARTMENT OF UTILITY SERVICES'
SUBJECT: EFFLUENT DISPOSAL IMPROVEMENTS FOR THE CENTRAL REGION
INDIAN RIVER COUNTY PROJECT NO. IIS -90 -23 -ED
The Department of Utility Services has a 1 MGD wastewater treatment
plant in the Central Region with plans to expand the facility tb 2
MGD in the near future. Currently, the plant has effluent disposal
capabilities permitted at the plant site, at the Hawk's Nest Golf
Course, and- at Grand Harbor Golf Courses. The Department owns
property north of the North Relief Canal and west of Lateral G for
effluent disposal purposes, some of which served as the Bent Pine
utility site in the past. The Central Region requires the ability
to dispose of effluent during inclement weather conditions and to
expand its reuse system. The Department proposes an effluent force
main project to the Bent Pine Subdivision and Golf Course System.
67,
U rr. Sob`
OGK F,,
NOV-
I
b00K 81 P, ua 85
10"nsis
The existing percolation pond at the Gifford WWTP plant site is
capable of receiving approximately .16 MGD on an intermittent basis
and storing 3 MGD. When major storm events occur, the existing golf
course systems cannot reuse effluent. The time has come to make
available reuse water to the Bent Pine irrigation systems, and in so
doing, bringing effluent to the Bent Pine percolation site as per
the approved Master Plan for Effluent Reuse and Disposal. The
existing cells, when refurbished, are estimated to provide an
additional .36 MGD of percolation and 6.0 MGD of storage. The
project costs for engineering and construction would have an upset
limit of $300,000.00.
RECOMMENDATION
The Department of Utility Services recommends that the Board of
County Commissioners authorize the implementation of the necessary -
reuse and effluent disposal improvements to the Central Region's
Wastewater Treatment System. The project will be funded from the
Wastewater Impact Fees Account.
ON MOTION by Commissioner Scurlock, SECONDED by
Commissioner Bowman, the Board unanimously authorized
the implementation of the necessary reuse and effluent
disposal improvements to the Central Region's
Wastewater Treatment System, as set out in the above
staff recommendation.
DEVELOPER'S AGREEMENT TALL PINES SUBDIVISION
The Board reviewed the following memo dated 10/22/90:
DATE: OCTOBER 22, 1990
TO: JAMES E. CHANDLER
COUNTY ADMINISTRATOR
FROM: TERRANCE G. PIN
DIRECTOR OF UTILI SERVICES
SUBJECT: DEVELOPER'S AGREEMENT
TALL PINES SUBDIVISION
INDIAN RIVER COUNTY PROJECT NO. CDS-350„
PREPARED AND STAFFED BY: JOHN F. LANG
ENVIRONMENTAL PECIALIST
DEPARTMENT OF UTILITY SERVICES
BACKGROUND
Mr. William H. Baker, President of Tall Pines Associates, Inc., has
oversized the water main across the frontage of his property, on the
_-nor�a--side of 65th Street.
68
� � r
ANALYSIS
The.project required 1284' of 6" water main along 65th Street. The
Indian River County Department of Utility Services required a 12"
water line, as -per Master Plan sizing guidelines. The Department -is
seeking to compensate Tall Pines Associates, Inc., for oversizing of
the main constructed from 6" to 12" in size at the standard amount
of $2.00 per inch of oversizing per foot of line constructed, which
is calculated as follows:
($2.00 per inch of oversizing) (6" of oversizing) (1284' of line)
_ $15,408.00
Tall Pinas Associates, Inc., shall be reimbursed, upon Board of
County,Commissioners' approval, with 50 percent of all impact fees
paid for the subject property, not -to exceed the total allowed
reimbursement of $15,408.00.
RECOMMENDATION
The Department of Utility Services recommends that the Board of
County Commissioners execute the attached agreement with Tall Pines -
Associates, Inc., and reimburse them pursuant to the agreement.
Reimbursement would be from the water improvement impact fee Account
No. 472-000-164-300.00.
ON MOTION by Commissioner Wheeler, SECONDED by
Commissioner Scurlock, the Board unanimously
approved the agreement with Tall Pines Associates,
Inc. for granting reimbursements for oversizing certain
water utilities required by the County, as recommended
by staff.
AGREEMENT IS ON FILE IN THE OFFICE OF THE CLERK TO THE BOARD
50TH COURT WATER LINE EXTENSION
The Board reviewed the following memo dated 10/24/90:
TO:
FROM:
PREPARED
AND STAFFED
BY:
OCTOBER 24, 1990
JAMES E. CHANDLER
COUNTY ADMINISTRATOR
TERRANCE G. PINTO
DIRECTOR OF UT I ERVICES
H. D. "DUKE" S ER, P. .
ENVIRONMENTAL ENGINEER
DEPARTMENT OF UTILITY SERVICES
SUBJECT: 50TH COURT WATER LINE EXTENSION
IRC PROJECT NO. UW -90 -24 -DS
BACKGROUND
A petition has been received to provide water service to residents
of 50th Court, a one block dead-end street south of 16th Street. A
total of 16 single-family residents will ultimately be served. (See
attached.)
BOOK F�1�Ea
NOV 6 1990
ROOK 81 PAGE
ANALYSIS
This is an assessment project and is to be paid for through
assessment of benefitted property owners. Survey and design will be
performed in-house.
RECOMMENDATION
The Department of Utility Services recommends approval of the
subject project and authorization to proceed with in-house design.
ON MOTION by Commissioner Wheeler, SECONDED by
Commissioner Scurlock, the Board unanimously approved
the subject project and authorized staff to proceed
with in-house design.
70
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NOV6 �
BOOK 81 FAGS 8_ 1
CONDEMNATION OF PROPERTY - EAST 1/4 LOT 6 - BLOCK 6 - BOOKER T.
WASHINGTON SUBDIVISION
The Board reviewed the following memo dated 10/16/90:
TO: Board of County Commissioners
FROM: Terrence P. O'Brien - Assistant County Attorneyw
\ DATE: October 16, 1990
SUBJECT: CONDEMNATION EAST J LOT 6, BLOCK 6, BOOKER T.
WASHINGTON SUBDIVISION
The Cou-nty Commission determined that the subject property
Is necessary for County parking facilities and authorized
the purchase of said property at the appraised value of
$11,200.00. A copy of the appraisal Is attached as Exhibit
A. Attempts to reach the property owners were unsuccessful
and the Commission approved an October 16, 1990 a Resolution
authorizing the acquisition of the property by eminent
domain.
As a result of a prelitigation notice given by letter dated
on October 1, 1990, 1 was finally able to meet with the
owners on October 16, 1990 to discuss a possible settlement.
The owners' position Is that the property, which is
currently rental property, gives them an income of $250.00
per month. If they were to accept the appraised value of
$11,200.00 it would be impossible to find any replacement
property for this amount. They feel the property Is worth
$20,000.00 and they would like to appear before the
Commission and discuss this matter.
Under the income approach (Addendum A to Appraisal) the
indication of value is $15,750.00 this, however, is based on
an estimated monthly market rent of $175.00 and it is used
to support the basic appraisal. The owners have represented
to me that they receive $250.00 per month rent. If this
.latter figure is established at trial it would alter the
indication of value to $22,500.00 and it would not support
the basic appraisal approach which resulted in a $11,200.00
appraisal.
It would appear to me that competent counsel could establish
a higher estimated market value than $11,200.00. This
coupled with, the requirement that the County pay attorneys
fees would in all probability drive the total cost. of
acquisition closer to. the $20,000.00 figure. sought by the
owners. In .the event that the Commission decides ---on a
settlement, a Stipulated Settlement Agreement is attached as
'Exhibit a. -
72
Assistant County Attorney Terry O'Brien advised that the
owners have asked to speak to the Board on this matter.
Mary Williams, owner of the subject property, stated that
they are requesting at least $20,000 for their property because
they get $250 in rent now; however, they don't have a lease on
it. the does have rent receipts, but did not bring them today.
..Attorney,O�Brjen said that assuming the $250 rent could be
proven, it would move the appraisal up to $22,500, which puts it
pretty close to the $20,000 the owners have requested for the
property.
ON MOTION by Commissioner Scurlock, SECONDED by
Commissioner Wheeler, the Board unanimously approved
$20,000 for the purchase of the property, contingent
upon proof of rental at $250 per month.
STIPULATED SETTLEMENT AGREEMENT IS ON FILE IN THE OFFICE OF THE
CLERK TO THE BOARD
REGULATING THE DISTRIBUTION OF HANDBILLS
The Board reviewed the following memo dated 10/30/90:
TO: Board of County Commissioners
FROM: Terrence P. O'BrienC1
Assistant County Attorney
DATE: October 30, 1990
SUBJECT: REGULATING THE DISTRIBUTION OF HANDBILLS
Several Commissioners have expressed an interest in
regulating the distribution of handbills. Primarily, the
area of concern is unwanted handbills left on residential
properties.
The attached ordinance is modeled after the City of Vero
Beach ordinance which experience has shown to be effective.
In view of the foregoing, authority to advertise the subject
ordinance for public hearing Is requested.
1�0V 61990 73 ROOK C71 FrUn812.
BOOK 81 F,1GE
ON MOTION by Commissioner Scurlock, SECONDED by
Commissioner Bowman, the Board unanimously scheduled
a
a Public Hearing on November 11, 1990 to consider an
ordinance for regulating the distribution of handbills.
William Koolage, 815 26th Avenue, stated that he has been
fighting unwanted circulars being thrown in his yard for over a
year now. He notified both the Advertiser and the Beachcomber
that he does not want their papers, but after a few months, they
get a new carrier and the papers are there again. He urged the
Board to make this ordinance as strong as possible so that it
will work.
APPOINTMENT TO ALCOHOL ABUSE AND MENTAL HEALTH PLANNING COUNCIL
ON MOTION by Commissioner Bowman, SECONDED by
Commissioner Wheeler, the Board unanimously appointed
Sue Schlitt to -the Alcohol Abuse and Mental Health
Planning Council.
There being no further business, on Motion duly made,
seconded and carried, the Board adjourned at 11:00 o'clock A.M.
ATTEST:
Clerk Cha i an
74