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HomeMy WebLinkAbout1/29/1991BOARD OF COUNTY COMMISSIONERS INDIAN RIVER COUNTY, FLORIDA AGENDA REGULAR MEETING JANUARY 29, 1991 9:00 A.M. - COUNTY COMMISSION CHAMBER COUNTY ADMINISTRATION BUILDING 1840 25TH STREET VERO BEACH, FLORIDA COUNTY COMMISSIONERS Richard N. Bird, Chairman Gary C. Wheeler, Vice Chairman t Margaret C. Bowman Carolyn K. Eggert Don C. Scurlock 9:00 A.M. a. b. c. d. James E. Chandler, County Charles P. Vitunac, County Jeffrey K. Barton, Clerk to ******************************** 1. 2. None 3. PLEDGE OF ALLEGIANCE - Comm. Carolyn K. Eggert 4. ADDITIONS TO THE AGENDA/EMERGENCY ITEMS Co.Admin.Chandler req. the addn of an item, Release of Retainage for the Main Library. He asked to add under Item 11.G.3, item appointing Jim Davis to Committee on Negotiations over I.R.Blvd. Co.Atty Vitunac req. Item 12be removed to next week. Comm'r.Bowman req. addn of Emerg.matter of req. to close 81st street for (1) day. Coir n. r. 9 t 61-ki i utr i ouvokrEgitsprArroyk of EDC regarding Piper. CALL TO ORDER INVOCATION - Administrator Attorney the Board ***:****** None 6. APPROVAL OF MINUTES None 7. CONSENT AGENDA A. Release of County Utility Liens (memorandum dated January 21, 1991) B. Florida Contraband Forfeiture Quarterly Report (memorandum dated January 11, 1991) C. Salary / Budget Amendment 021 (memorandum dated January 23, 1991) 8. CONSTITUTIONAL OFFICERS AND GOVERNMENTAL AGENCIES None JAN 29 1991 BOCK 8 E" 1;F. b09 JAIL 9 199 BOOK '2 F'asE bit; 9:05 a.m. 9. PUBLIC ITEMS A. PUBLIC DISCUSSION ITEMS None B. PUBLIC HEARINGS Paving and Drainage Improvements to: 1) Frangipani Drive from CR510 to Magnolia Dr. 2) 39th Avenue from 6th St. to 8th Street 3) 1st Place from 27th Avenue to 24th Avenue (memorandum dated January 4, 1991) 10. COUNTY ADMINISTRATOR'S MATTERS Purchase of Lots 1 & 2, BIk. 45 and Lot 3.1, Blk.45 for new courthouse site (memorandum dated January 21, 1991) 11. DEPARTMENTAL MATTERS A. COMMUNITY DEVELOPMENT None B. EMERGENCY SERVICES 1. Approval of renewal of UPS contract with EPE Technologies, Inc., for E911 Center (memorandum dated January 22, 1991) 2. Approval of Tower Space Lease with Florida Power and Light Company (memorandum dated January 21, 1991) C. GENERAL SERVICES None - D. LEISURE SERVICES None E. OFFICE OF MANAGEMENT AND BUDGET None F. PERSONNEL RFP 91 - RFP 41 / Health Benefit Program (memorandum dated January 23, 1991) G. PUBLIC WORKS 1. Fairgrounds Agricultural Pavilion - Fencing and Landscaping (memorandum dated January 17, 1991) 2. CR 512 Corridor Improvements (memorandum dated. January 18, 1991) 11. DEPARTMENTAL MATTERS (continued) : H. UTILITIES 1. Engineering Firm Selection - Engineering Services for the Design & Construction Inspection of Various Water Mains & Sub- division Distribution Systems (memorandum dated January 22, 1991) 2. Engineering Firm Selection - Engineering Design & Construction Inspection Services for a Sewage Treatment Plant, Transmission System for the South Region of I.R.C. (memorandum dated January 22, 1991) 3. Interdepartmental Vehicle Transfer (memorandum dated January 17, 1991) 4. Ixora Distribution Work Center Warehouse Construction Contract (memorandum dated January 14, 1991) 5. Sludge / Septage Facility (memorandum dated January 22, 1991) 6. Proposal Agreement between Indian River County & I.R.C. School Board Granting Reimbursement for Construction of Utility Improvements as Requested by the I.R.C. School Board & Payment of Capacity Charges (memorandum dated January 23, 1991) 12. COUNTY ATTORNEY County Correctional Planning Committee Recommendation re Gain Time (memorandum dated January 8, 1991) (postponed from 1/15/91 BCC meeting) 13. COMMISSIONERS ITEMS A. CHAIRMAN RICHARD N. BIRD B. VICE CHAIRMAN GARY C. WHEELER C. COMMISSIONER MARGARET C. BOWMAN D. COMMISSIONER CAROLYN K. EGGERT E. COMMISSIONER DON C. SCURLOCK Discussion of illegal dumping. JAN 29 "1991 82 PJOKF',1GE 511 BOOK 13. COMMISSIONERS ITEMS (continued): F. Appointment to Planning & Zoning Commission to fill vacancy left by John Brenner (postponed from 1/15/91 BCC meeting) 14. SPECIAL DISTRICTS A. NORTH COUNTY FIRE DISTRICT None B. SOUTH COUNTY FIRE DISTRICT None C. SOLID WASTE DISPOSAL DISTRICT None 15. ADJOURNMENT fr!,C 514.7 ANYONE WHO MAY WISH TO APPEAL ANY DECISION WHICH MAY BE. MADE AT THIS MEETING WILL NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL WILL BE BASED. Tuesday, January 29, 1991 The Board of County Commissioners of Indian River County, Florida, met in Regular Session at the County Commission Chambers, 1840 25th Street, Vero Beach, Florida, on Tuesday, January 29, 1991, at 9:00 a.m. Present were Richard N. Bird, Chairman; Gary Wheeler, Vice Chairman; Carolyn K. Eggert, Margaret C. Bowman and Don C. Scurlock, Jr. Also present were James E. Chandler, County Administrator; Charles P. Vitunac, County Attorney; Joseph Baird, OMB Director; and Virginia Hargreaves and Patricia Held, Deputy Clerks. The Chairman called the meeting to order. Commissioner Eggert led the Pledge of Allegiance to the Flag. ADDITIONS TO THE AGENDA/EMERGENCY ITEMS County Administrator Chandler requested the addition of an item, Release of Retainage for the Main Library. He also asked to add under Item 11.G.3, item Appointing Jim Davis to a Committee on Negotiations over Indian River Boulevard. County Attorney Vitunac requested Item 12 be removed to next week. Commissioner Bowman requested the addition of an Emergency Matter of a request to close 81st Street for one day. Commissioner Eggert requested an additional item under 13. D., recommendation of the Economic Development Council regarding Piper ON MOTION by Commissioner Eggert, SECONDED by Commissioner Scurlock, the Board unanimously approved the above deletion and additions on the Agenda. CONSENT AGENDA A. Release of County Utility Liens The Board reviewed the following memo from Lea Keller of the County Attorney's Office: Y� PAGE 51[x+ ➢ M 2 9 1991 JAN 2 9 199 BOOK 82 FADE 5I4 TO: The Honorable Board of County Commissioners FROM: Lea R. Keller, CLA, County Attorney's Office DATE: January 21, 1991 RE: CONSENT AGENDA - BCC MEETING 1/29/91 RELEASE OF COUNTY UTILITY LIENS I have prepared the following lien the Board authorize the Chairman to Release of Water Assessment Li SUMMERPLACE in the names of: HAGGAS HAUCK (POYNTZ) HALL (2) GRANGE KELLY KNIGHT APPLE GROVE PARK HUNTER KITCHENS KIDD (REDDAWAY) WILLIAMS SMITH ST. PIERRE STIEFEL releases and request that execute them: ens Release of Sewer Assessment Liens ROCKRIDGE in the names of: ZERAN (2) DUTILLE Release of Sewer Assessment Liens NORTH COUNTY SEWER PROJECT in the names of: CALVIN (4) CLARK HALE (CROSS) KNAPP WALTER REED PELTIER MILLER ROHLFS BOZE ELLE HAZZARD BEGLEY Information for the above documents is on file in the County Attorney's Office. 2 ON MOTION by Commissioner Eggert, SECONDED by Commissioner Wheeler, the Board unanimously authorized the Chairman to execute the Releases listed above. COPIES OF SAID DOCUMENTS ARE ON FILE IN THE OFFICE OF CLERK TO THE_BOARD B. Florida Contraband Forfeiture Ouarterly Report The Board reviewed the following memo from Comptroller Dees: $Ierfff P.O. BOX 608 PHONE 589-6700 January 11, 1991 R.T. "TIM" DOBECK • INDIAN RIVER COUNTY MEMBER FLORIDA SHERIFFS ASSOCIATION MEMBER OF NATIONAL SHERIFFS ASSOCIATION VERO BEACH, FLORIDA 32961-0608 .1.ga161110/9?, _c JAN' 1991 fTRE CE7 1wV �4�* : tyi .\i �4 V MEMORANDUM TO : Joe Baird, Budget Director FROM: Richard Dees RE FLORIDA CONTRABAND FORFEITURE QUARTERLY REPORT Attached is the above named report for the period ended December 31, 1990. If there are any questions or any further information is required, please let me know. ON MOTION by Commissioner Bowman, SECONDED by Commissioner Wheeler, the Board unanimously accepted the following Florida Contraband Forfeiture Quarterly Report as submitted by the Sheriff: 3 JAN 29"399i pooK J Ji4 20 i99 BOOK 82 FAatIlt3 FLORIDA CONTRABAND FORFEITURE QUARTERLY REPORT (as required by Section 932.704(5), Florida Statutes; as amended 1985) AGENCY Indian River County Sheriff's Office thinner 10 01/90 Gustier 12/31/90 O Beginning Balance Available for Law Enforcement Trust Fund P/Y Adjustment Cottections: Sale Proceeds Forfeited Cash Interest Earned Total Collections D'soursements: Lien Satisfactions Storage. Maintenance and Security Agency Forfeiture Costs Court Costs Remittance to Law Enforcement Trust Fund Total Disbursements Ending Balance Available for Law Enforcement Trust Fund a' 120,123.18 $ 125,555.77 549.16 1.177.31 121,300.49 $ 247, 405.42 Appropriations Received from Governing Body (fiscal year-to-date) Expenditures: (fiscal year-to-date) Protracted/Complex Investigations Technical Equipment Technical Expertise Matching Funds for Federal Grants Automated Fingerprint Identification Equipment Automated Uniform Offense and Arrest Report System Other Law Enforcement Purposes. ,Total Expenditures Appropriation Balance (fiscal year-to-date) $ -0- 3 —0— >•m RFC!: 1 i -34 • Section 932.704(5), Florida Statutes; as amended 1985, requires that "...any law enforcement agency receiving or expending forfeited property or proceeds from the sale of forfeited property shall submit a quarterly report documenting the receipts and expenditures, on forms promulgated by the Department of Law Enforcement, to the entity which has budgeting authority over such agency._".. PROPERTY DESCRIPTION Piper Navajo Cessna 421B d EO 1FE(T O PF OPERWY ESTIMATED VALUE?' COURT CASE NUMBER 100,000 20,300 85-28675 89-5205-00019 DISPOSITION OF PROPERTY' Public Auction Public Auction C. Salary/Budget Amendment 021 The Board reviewed the following memo from OMB Director Baird: 4 TO: Members of the Board of County Commissioners DATE: January 23, 1991 SUBJECT: SALARY BUDGET AMENDMENT 021 CONSENT AGENDA FROM: Joseph A. Bair OMB Director DESCRIPTION AND CONDITIONS The attached budget amendment appropriates funding for the 1990/91 salary raises as approved by the Board of County Commissioners. RECOMMENDATION Staff recommends that the Board of County Commissioners approve the attached budget amendment. ON MOTION by Commissioner Eggert, SECONDED by Commissioner Wheeler, the Board unanimously approved Budget Amendment 021 as recommended by Staff: 5 .JAN 29 ` r f HOFPr.,r 517 FUND 1 DEPARTMENT/ACCOUNT NAME ACCOUNT NUMBER INCREASE DECREASE GENERAL,FUND Board of County Commissioners 001 -101 -511 - Executive Salaries 011-11 1,160 Regular Salaries 011-12 9,528 Social Security 012-11 1,959 Medicaid 012-17 2,598 Retirement 012-12 • 223 Insurance 012-13 872 Worker's Compensation 012-14 47 N1� pp O P1 O C N ,, o p. 1h O. VD b y f N — 0=0 t v. .-� N t+1 N O N TA n h 0'.� N .a. 00 VD .fir N N .-� • O N O N. .. h 0p. (9 CD ,r .ER 00 t+1 tri N O N M y V1 O. {O O t" Iy P i` ... " 00 t1+l t+1 00 O% a0 t��1 4 -.. 001-102-514- 011-12 011-13 012-11 012-17 012-12 012-13 012-14 N en 01 -r h N P1 V' . i �+ -+ N N N N N N O O O O O O O O V9 O O 001-109-571- 011-12 011-19 012-11 012-17 012-12 012-13 012-14 001-112-571- 011-12 011-13 012-11 012-17 012-12 012-13 012-14 001-118-537- 011-12 ., 012-11 012-17 012-12 012-13 012-14 Attorney's Office Regular Salaries Other Salaries Social Security Medicaid. Retirement Insurance Worker's Com. nsation Recreation Regular Salaries Other Salaries Students/Temps Social Security Medicaid Retirement Insurance Worker's Compensation Main Library Regular Salaries Students/Temps Social Security Medicaid Retirement Insurance Worker's Com. nsation North County Library Regular Salaries Other Salaries Social Security Medicaid Retirement Insurance Worker's Compensation SoilVConservation Regular Salaries Social Security Medicaid Retirement Insurance Worker's Com. : tion 5 .JAN 29 ` r f HOFPr.,r 517 Law Library Regular Salaries Social Security Medicaid Retirement Insurance Worker's Compensation 001 -119 -516 - 011-12 012-11 012-17 012-12 012-13 012-14 1,718 . 226 223 192 10. 96 Administrator Regular Salaries Social Security Medicaid • Retirement Insurance Worker's Compensation 001 -201 -512 - 011-12 012-11 012-17 012-12 012-13 012-14 9,578 1,533 1,069 391 49 873 .General Services Regular Salaries Social Security Medicaid Retirement Insurance Worker's Compensation 001 -202 -513 - 011-12 012-11 012-17 012-12 012-13 012-14 6,822 823 903 399 39 302 Regular Salaries Other Salaries Student/Temp Social Security Medicaid Retirement Insurance Worker's Compensation Veteran's Services Regular Salaries Social Security Medicaid Retirement Insurance Worker's Compensation 011-12 11,032 011-13 011-19 5,672 012-11 012-17 1,438 012-12 1,452 012-13 2,663 012-14 63 5,537 585 Emergency Management Services Regular Salaries Social Security Medicaid Retirement Insurance Worker's Compensation 001-206-553- 011-12 012-11 012-17 012-12 012-13 012-14 9,232 1,046 1,242 386 53 340 Parks Regular Salaries Other Salaries Social Security Medicaid Retirement Insurance Worker's Compensation Unemployment Compensation 001-208-525- 011-12 012-11 012-17 012-12 012-13 012-14 001-210-572- 011-12 011-13 012-11 012-17 012-12 012-13 012-14 012-15 8,918 1,324 1,114 576 51 28,369 309 4,125 3,622 6,416 1,310 880 1,934 120 Page 2 r�* Welfare 001 -211 -564 - Regular Salaries 011-12 5,674 Social Security 012-11 283 Medicaid 012-17 715 Retirement I; 012-12 745 Insurance 012-13 573 Worker's Compensation 012-14 32. Ag Extension 001 -212 -537 - Regular Salaries 011-12 867 Social Security 012-11 639 Medicaid 012-17 705 Retirement 012-12 244 Insurance 012-13 328 Worker's Compensation 012-14 5 •Youth Guidance 001-213-523 Regular Salaries 011-12 6,730 Social Security 012-11 382 Medicaid 012-17 896 Retirement 012-12 872 Insurance 012-13 559 Worker's Compensation 012-14 38 Purchasing 001 -216 -513 - Regular Salaries 011-12 4,014 =• Social Security • 012-11 669 Medicaid 012-17 976 Retirement ••• 012-12 412 Insurance 012-13 338 Worker's Compensation 012-14 406 Building and Grounds 001 -220 -519 - Regular Salaries 011-12 32,494 Social Security 012-11 2,140 Medicaid 012-17 4,624 Retirement 012-12 4,136 Insurance 012-13 2,814 Worker's Compensation 012-14 2,264 Office of Management and Budget 001 -229 -513 - Regular Salaries 011-12 14,044 Social Security 012-11 518 Medicaid 012-17 1,592 Retirement 012-12 1,889 Insurance 012-13 796 Worker's Compensation 012-14 80 Animal Control 001 -250 -562 - Regular Salaries 4 011-12 8,709 Social Security 012-11 576 Medicaid 012-17 1,170 Retirement 012-12 1,124 Insurance 012-13 540 Worker's Compensation 012-14 509 Page 3 General Services 001 -251 -51.9 - Regular Salaries 011-12 2,315 Other Salaries 011-13 •. • 4,242 Students/Temp 011-19 • 5,787 Social Security 012-11 273 Medicaid 012-17 569 Retirement 012-12 435 Insurance 012-13 65 Worker's Compensation 012-14 22 Advanced Life Support 001 -253 -526 - Regular Salaries 011-12 38,013 Other Salaries . 011-13 18,488 Students/Temp 011-19 19,323 Social ,Security 012-11 10,028 Medicaid 012-17 12,998 Retirement 012-12 7,219 Insurance 012-13 13,630 Worker's Compensation 012-14 2,178 Circuit Court 001 -901 -516 - Regular Salaries 011-12 1,003 Social Security ' 012-11 79 Medicaid 012-17 156 Retirement 012-12 125 Insurance 012-13 186 _ Worker's Compensation 012-14 • 6 County Court -Transferred to temp. ace 001 -902 -516 - Other Salaries 011-13 1,000 Students/Temp. 011-19 1,000 Social Security 012-11 11 Medicaid . 012-17 11 Probation 001-908-523 - • Regular Salaries 011-12 8,058 Social Security 012-11 699 Medicaid 012-17 1,315 Retirement • 012-12 985 Insurance 012-13 725 Worker's Compensation 012-14 46 Salary Reserve -General Fund 001-199-581-099-88 398,546 M.STU Recreation 004 -108 -572 - Regular Salaries 011-12 2,269 Other Salaries011-13 625 Social Security 012-11 302 Medicaid • 012-17 522 Retirement 012-12 341 Insurance 012-13 3,872 • Worker's Compensation 012-14 132 Page 4 Planning and Development Regular Salaries Other Salaries Student/Temp Social Security Medicaid Retirement Insurance Worker's Compensation 004-204-515- 011-12 011-13 011-19 012-11 012-17 012-12 012-13 012-14 011 6,631 4,609 979 151. 161 40 4,296 449 County Planning Regular Salaries Social Security Medicaid Retirement Insutance • Worker's Compensation 004-205-515- 011-12 012-11 012-17 012-12 012-13 012-14 24,059 4,417 2,820 7,200 137 2,578 Code Enforecement Regular Salaries . Social Security Medicaid Retirement Insurance Worker's Compensation Franchise Administration Regular Salaries Other Salaries Student/Temp Social Security Medicaid Retirement Insurance Worker's Compensation Salary Reserve-MSTU Reserve for Contingencies RENTAL ASSISTANCE w Rental Assistance Regular Salaries Social Security Medicaid Retirement Insurance Worker's Compensation Revenues -Housing Assistance 004-207-524- 011-12 012-11 012-17 '012-12 012-13 012-14 9,325 1,177 1,421 556 112 370 004-234-537- 011-12 011-13 011-19 012-11 012-17 012-12 012-13 012-14 004-199-581-099-88 099-91 2,102 5,511 356 250 165 72 5,537 197 60,314 ROAD AND BRIDGE Road and Bridge Regular Salaries Other Salaries Student/Temp Social Security Medicaid Retirement Insurance Worker's Compensation 108-222-564 011-12 012-11 012-17 012-12 012-13 012-14 108-000-331-057-00 111-214-541 011-12 011-13 011-19 012-11 012-17 012-12 012-13 012-14 4,376 795 515 344 25 5,594 100,166 15,520 17,027 2,648 2,486 10,081 5,969 461 15,520 9,393 Page 5 1?tblic Works 111 -243 -519 - Regular Salaries 011-12 • 12,710 Social Security 012-11 860 Medicaid 012-17 1,807 Retirement 012-12 1,569 Insurance 012-13 971 Worker's Compensation 012-14 70 Traffic Engineering 111-244-541- 23.787 Regular Salaries 011-12 31,588 Other Salaries Student/Temp 011-13 5,100 Social Security 011-12 5,100 • Social Security 012-11011-19 3.256 Medicaid 012-17 5,670 Retirement 012-12 3,736 .Insurance 012-13 2,353 Worker's Compensation 012-14 358 Engineering 111-245-541 11,559 Regular Salaries 011-12 23,542 Social Security Medicaid 012-11 15,932 1,576 Other Salaries 012-17 3,375 14,656 Retirement 012-12 1,115 Insurance 012-13 2,019 =• 5,504 Worker's Compensation 012-14 2,378 _ • Salary Reserve Transfer Excess Salary Reserve to Contingencies 099-88 • 993 210,584 Salary Reserve _ 099-88 Reserve for Contingencies 099-91 39.945 39.945 RUTH COUNTY: FIRE: DISTRICT South County Fire District Regular Salaries Other Salaries Socias Security Medicaid Retirement Insurance Worker's Compensation Reserve for Salaries Transfer Excess Reserve to Contingencies lieserve for Salaries Cash Forward/Revenue NORTH COUNTY. FIRE DISTRICT North County Fire District Regular Salaries . Social Security Medicaid Retirement Insurance Worker's Compensation Reserve for Salary Contingencies Reserve for Contingencies '114-120-522- 011-12 011-13 012-11 012-17 012-12 012-13 012-14 099-88 099-88 114-000-389-040-00 194,392 395 33,242 14,572 9,806 19,876 9,932 222,599 115-104-522- 011-12 012-11 012-17 012-12 012-13 012-14 099-88 099-92 12,644 4,106 2,833 2,396 710 22,401 22,401 3,144 16,000 3,545 Page 6 PEITTION PAVING • , Petition Paving • 173 -214 -541 - Regular Salaries 011-12 17,261 Social Security 012-11 t 1,840 Medicaid 012-17 3,160 Retirement 012-12 2,026 Insurance 012-13 1,436 Worker's Compensation 012-14 1.744 Other Road Materials/Supplies 035-39 23.787 SOL1D.WASTEDISPOSAL DISTRICT.: • Refuse 411 -209 -534 - Regular Salaries 011-12 7,886 • Social Security 012-11 657 Medicaid 012-17 1,259 •Retirement • 012-12 971 Insurance 012-13 904 Worker's Compensation 012-14 1.196 Salary Reserve - 099-88 11,559 Landfill 411 -217 -534 - Regular Salaries 011-12 15,932 Other Salaries 011-13 14,656 Stedent/Temp 011-19 13,941 Social Security . 012-11 =• 5,504 Medicaid •012-17 6.663 Retirement 012-12 • 993 • Insurance - 012-13 4,271 Worker's Compensation 012-14 1,148 Salary Reserve 099-88 22,788 Recycling 411 -255 -534 - Regular Salaries 011-12 16,290 Other Salaries 011-13 4,550 Student/Temp 011-19 4,755 Social Security , 012-11 1.972 Medicaid 012-17 3,231 Retirement 012-12 1,126 • Insurance 012-13 2,494 Worker's Compensation 012-14 2,503 Salary Reserve 099-88 23,877 GOLF. COURSE , t 5, �, , h ... .�.::_�:.., .... ,:ems n s �. , <...:: Operations 418-221-572- Re,Bular Salaries 011-12 16,722 Other Salaries 011-13 375 Social Security 012-11 1,478 Medicaid •• 012-17 2,786 Retirement • 012-12 2,090 Insurance 012-13 1,436. Worker's Compensation 012-14 781 Reserve for Salaries 099-88 54.150 Food and Beverage 418-232-572 - • Regular Salaries 011-12 4,321 Other Salaries 011-13 274 Social Security 012-11 316 Medicaid 012-17 666 Retirement 012-12 580 Insurance 012-13 4,137 Worker's Compensation 012-14 210 Page 7 r -27 Clubhouse Regular Salaries Other Salaries Social Security Medicaid Retirement Insurance Worker's Compensation 502 -246 -513 - 418 -236 -572 - 011-12 011-13 012-11 012-17 012-12 012-13 012-14 , 13,740 1207 2,583 2,115 436 774 1,289 BUILDING DEPARTMENT Social Security 012-11 636 Building Department 012-17 931 441 -233 -524 - Retirement 012-12 Regular Salaries Insurance . 011-12 49,054 Social Security 012-14 471 012-11 Unemployment Comp 2,006 Medicaid ` 296 Insurance Claims 012-17 5,758 5,095 Retirement 012-12 4,306 Insurance 012-13 3,042 Worker's Compensation 012-14 2,319 Cash Forward 099-92 62,473 UTILITIES: .... Hwy ' ..<.... Utilities -Sewer 471 -218 -536 - Regular Salaries 011-12 42,150 Social Security 012-11 4,426 Medicaid 012-17 7,976 Retirement 012-12 5,062 Insurance 012-13 4,963 Worker's Compensation 012-14 • 2,026 Cash Forward ' 099-92 50,225 Sewage Treatment Plant-Elec 044-33 7,526 Utilities -Water 471 -219 -536 - Regular Salaries 011-12 51,749 Other Salaries 011-13 10,473 Student/Temp 011-19 11,297 Social Security 012-11 7,035 Medicaid 012-17 11,048 Retirement 012-12 5,818 Insurance 012-13 6,761 Worker's Compensation 012-14 2,486 Cash Forward 099-92 70,000 Chemicals 035-23 1,651 Water Treat Electric • 044-31 44,205 Utilities -General 471 -235 -536 - Regular Salaries 011-12 33,353 Sala] Security 012-11 2,312 Medicaid 012-17 4,863 Retirement• r 012-12 4,039 Insurance 012-13 2,685 f. Worker's Compensation 012-14 1,577 FLEET M•ANAGEMEN••T ' Fleet Management 501-242-591- Regular Salaries ' 011-12 19,193 Social Security 012-11 1,431 Medicaid 012-17 2,866 Retirement " 012-12 2,410 Insurance 012-13 1,683 Worker's Compensation 012-14 1,430 Auto Maintenance/Revenue 501-000-395-010-00 26,151 Page 8 SELF INSURANCE Risk Management 502 -246 -513 - Regular Salaries 011-12 3,882 Social Security 012-11 636 Medicaid 012-17 931 Retirement 012-12 368 Insurance . 012-13 • 375• Worker's Compensation 012-14 471 Unemployment Comp 012-15 ` 296 Insurance Claims 034-58 5,095 u:u2 CBUDoenuuuc9I kvh.d: O1-21-01 JAN '2A2) BOOK 82 P,1.E 522 PUBLIC HEARINGS PAVING AND DRAINAGE IMPROVEMENTS The hour of .9:05 o'clock A. M. having passed, the Deputy Clerk read the following Notice with Proof of Publication attached, to wit: VERO BEACH PRESS -JOURNAL Published Daily Vero Beach, Indian River County, Florida COUNTY OF INDIAN RIVER: STATE OF FLORIDA Before the undersigned authority personally appeared J. J. Schumann, Jr. who on oath says that he is Business Manager of the Vero Beach Press -Journal, a daily newspaper published at Vero Beach in Indian River County, Florida; that the attached copy of advertisement, being a 1/41/laid in the matter of /4G� i/rAr4/ in the Court, was pub - lashed in said newspaper in the issues of 14y Affiant further says that the said Vero Beach Press -Journal is a newspaper published at Vero Beach, in said Indian River County, Florida, and that the said newspaper has heretofore been continuously published in said Indian River County, Florida, each daily and has been entered as second class mail matter at the post office In Vero Beach, in said Indian River Coun- ty, Florida, for a period of one year next preceding the first publication of the attached copy of advertisement; and affiant further says that he has neither paid nor promised any person, firm or corporation any discount, rebate, commission or refund fo, the purpose of securing this advertisement for publication in the said newspaper. Sworn to and subscribed before me this __ day o (SEAL) L ./Lr A.D. 19 r to (Business Manager/ (Clerk-of-the.Cimuit-•court; liltifamRiver-Geunty,-Florida): • Notary Public, R" - i- or , � . ; 1" Commission Expires June .v, • i4s;+ RESOLUTION 90-185 PUBLIC HEARING NOTICE PLEASE TAKE NOTICE that the Board of County Commissioners of Indian River County, Florida, will hold a Public Hearing at 9:05 AM on Tuesday, January 29, 1991 in the Commission Chambers located at 1840 25th Street, Vero Beach, Florida to discuss the advisability, cost and the amount of the assessments against each property for paving and drainage improve- ments. to: 1) Frangipani Drive from C.R. 510 to Magnolia Drive 2) 39th Avenue from 6th Street to 8th Street 3) 1st Place from 27th Avenue to 24th Avenue PLEASE TAKE FURTHER NOTICE that at the same public hearing, the Board of County Com- missioners shall also hear all Interested persons regarding the proposed assessments contained In the preliminary assessment rolls for the Im- provements described above. The preliminary assessment rolls are currently on file with the Clerk to the Board. If any person decides to appeal any decision made by the Commission with respect to any matter considered at this hearing, he will need a record of the proceedings, and that, for such purpose, he may need to ensure that a verbatim record of the proceedings is made, which record Includes the testimony and evidence upon which the appeal Is to be based. NOW, THEREFORE, BE 1T RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, the forego- ing recitals are affirmed and ratified In their en- tirety. The foregoing resolution was offered by Conti missloner Bird who moved Its adoption. The mo- tion was seconded by Commissioner Wheeler and, upon being put to a vote, the vote was as follows: Chairman Carolyn K. Eggert Aye Vice -Chairman Richard N. Bird Aye Commissioner Don C. Scurlock, Jr. Aye Commissioner Margaret C. Bowman Aye Commissioner Gary C. Wheeler Aye The Chairman thereupon declared the resolu- tion passed and adopted this 18th day of Decem- ber, 1990. BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA By-s-CAROLYN K. EGGERT, Chairman Attest -s -JEFFREY K. BARTON, Clerk -s-by Barbara Bonnah, Deputy Clerk Jan. 8, 22, 1991 757280 Michelle Gentile, C.E.T., reviewed the following memo, noting that the Public Engineering Division has received petitions and/or developer has escrowed monies for the paving of these three roads, Frangipani Drive, 39th Avenue and First Place. On December 18, 1990, the Board adopted resolutions to bring these roads before the Board again for public hearing on this date. 10 TO James Chandler County Administrator THROUGH: James W. Davis, P.E. Public Works Director and Roger D. Cain, P.E. County Engineer FROM: Michelle A. Gentile, G'!E.T. CiVil Engineer SUBJECT: Public Hearing for the Paving and Drainage Improvements to: 1) Frangipani Drive from CR510 to Magnolia Drive 2) 39th Avenue from 6th Street to 8th Street 3) 1st Place from 27th Avenue to 24th Avenue DATE: January 4, 1991 DESCRIPTION AND CONDITIONS On December 18, 1990 the Board of County Commissioners adopted three Resolutions, Nos. 90-186, 90-187, and 90-188, providing for certain paving and drainage improvements to: 90-186 1) Frangipani Drive from CR510 to Magnolia Drive -63% in favor 90-187 2) 39th Avenue from 6th Street to 8th Street - Developer escrowed money 90-188 3) 1st Place from 27th Avenue to 24th Avenue - 85% in favor Please note the cost for 1st Place includes the cost of right-of-way as per the Board's recent direction which is why the per foot cost is higher than normal. The right-of-way cost.was estimated at $1.50 per square foot. Also on December 18, 1990, the Board of County' Commissioners adopted another Resolution'No. 90-185 setting the date and time for a Public Hearing to discuss the advisability, cost and amount of the assessment against each property owner. This hearing is scheduled for January 29, 1991. RECOMMENDATION After hearing complaints and input at the Public Hearing and if necessary, any adjustments to the assessment roll, it is recommended that -the Board of County Commissioners approve the attached Resolutions confirming the assessment roll. If adjustments or changes are made a new resolution will be brought before the Board of County Commissioners for approval. Chairman Bird suggested discussing the individual projects starting with Frangipani Drive from CR 510 to Magnolia Drive. 11 rjAN 2.9 1991 BOOK F'AuE ts4.. JAN 2:0 1991 BOOK 82 PAGE 5 4 Frangipani Drive from CR 510 to Magnolia Drive Chairman Bird announced the Public Hearing and requested speakers approach a microphone and state their name and address and speak. Peter Gasparini, 9535 Frangipani Drive, wanted to know if the estimates he had received were fixed prices or whether this is an adjustable figure. .His second question was whether the County was assuming part of the cost and the third question dealt with the two-year payment plan, why couldn't it be like the water item where we had five years to pay. Engineer Gentile said these projects are coming in at. approximately fifty dollars a lineal foot with.the property owner paying 75% and the County picking up 25%. The assessment was estimated a year or two ago and the actual cost of the project will be known at its completion. Commissioner Scurlock asked if it is true that the assessment cannot be exceeded but can be less. Engineer Gentile responded, yes, this is a preliminary estimate; the actual cost will not exceed the estimate and may be less. As far as the payment the property owners have two years in which to pay this assessment, with the first payment one year after completion and the second payment one year after that, which could actually be three years. Mr. Gasparini said he was looking for a longer term than that and was requesting a longer term. Public Works Director James Davis explained seed money, cash flow, and the problems caused by not knowing when property owners will pay their assessments. There have been cases of hardship presented to the Commission where an extension was requested. Commissioner Scurlock discussed special assessment bonds as a way to reestablish cash flow for Public Works and further noted that would also serve to accelerate the paving program. Public Works Director Davis indicated there is no problem now but if the policy is changed it could present a potential problem. 12 Chairman Bird suggested Commissioner Scurlock meet with Staff to discuss his suggestion and if it is felt it has merit, develop it and bring it back to the Board. There being no further discussion regarding Frangipani Drive Chairman Bird closed the public hearing. MOTION was made by Commissioner Eggert, SECONDED by Commissioner Wheeler, to adopt Resolution 91-11 confirming the assessment roll for certain paving and drainage improvements to Frangipani Drive from CR 510 to Magnolia Drive and to maintain our two-year payment plan. Commissioner Wheeler asked if the prices were going up primarily because of the crude oil situation and were expected to come back down. Public Works Director Davis listed several reasons, among which are stormwater requirements and regulations along with asking for bids from the private sector for the estimates and finding out our Road and Bridge crews can do the work at much lesser cost than the bids. Incidentally, Mr. Davis said our County crews are keeping up with the projects, partly because of the design work having been done by outside firms. THE CHAIRMAN CALLED FOR THE QUESTION. It was voted on and carried unanimously. RESOLUTION NO. 91 j A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, CONFIRMING THE ASSESSMENT ROLL FOR CERTAIN PAVING AND DRAINAGE IMPROVEMENTS TO FRANGIPANI DRIVE FROM C.R. 510 TO MAGNOLIA DRIVE WHEREAS, on December. 18, 1990 the Board of County Commissioners adopted Resolution No. 90-186 providing for certain paving and drainage improvements to Frangipani Drive' from-C.R. 510 to Magnolia Drive; and 13 JAN 29 1991 L Boy, 82 P4E i2: ASN 2g i9sr WHEREAS, on December.' BOOK r.! I AGE 5-'4%- 1990 the Board of County Commissioners adopted Resolution No. 90-185 setting the date and time for a public hearing to discuss the advisability, costs and amount of the assessment against each property owner; and WHEREAS, this hearing was held on January 29, 1991 and no complaints were heard at public hearing, NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, as follows: 1. The foregoing recitals are affirmed and ratified in '=their entirety. 2. The attached assessment roll for certain paving and drainage improvements to Frangipani -Drive from C.R. 510 to Magnolia Drive is approved, pursuant to Section 11-47, Code of Laws and Ordinances of Indian River County. Eggert The foregoing resolution was offered by Commissioner who moved its adoption. The motion was seconded by Commissioner Wheeler and, upon being put to a vote, the vote was as follows: Chairman Richard M. Bird Aye Vice -Chairman Gary C. Wheeler Aye Commissioner Don C. Scurlock, Jr. Aye Commissioner Margaret C.. Bowman Aye Commissioner Carolyn K. Eggert Aye The Chairman thereupon declared the resolution passed and adopted this 29th day of January , 1991. BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA By RICHARD N. BIRD, Chairman SAID DOCUMENT WITH ASSESSMENT ROLL IS ON FILE IN THE OFFICE OF CLERK TO THE BOARD 14 39th Avenue from 6th Street to 8th Avenue The following is a chart of the area proposed for paving: M a 151 •- BLOCK ' G 11• 1 1 1 1 f T 1 1 T. f $ 1 11 1 12 i i3 i 14 i 1S i 16 i 1© r 18 i 19 i 20 CITRUS GARDENS S/D 40th AVENUE •••••••••••••••••••••••••1011,111•••••MMOPODOMMMIP II/ IM ..n 1 11 BLOCK ' F " 3, of I--T--f----r--T T- F F (- j :I1 '10:0:0:0:0{8{10:0: 18 :61 l_ma Lio.0 LeaLiza also Les L L u 1 9th AVENU II 7.1,--- - -1.—a17elu ns as as ais -terr —36/19 I 1 \® i 0 i© i , i® i® ii4i ® i5i© i @ c • • 1 1 38th COURT WOODBRIDGE ESTATES S/D 39th AVENUE FROM 6th TO 8th STREET ASSESSMENT PLAT Ms. Gentile advised that back when Woodbridge Estates was platted the developer was required to escrow a certain amount of money for the future paving of 39th Avenue. Commissioner Scurlock had quite a few questions about our escrow policies: how the amount to be contributed by the developer is determined; was the developer denied access or not; are we justified in asking for additional monies, etc. Director Davis explained how we define the benefited area and arrive at an equitable value per front foot and advised that in this case Staff actually requested that the developer connect to 39th Avenue. Commissioner Scurlock commented he just wanted to be sure our policies are fair and just. Chairman Bird announced this is a public hearing and asked if there was anyone in the audience who wished to speak. John Sawyer of 39th Avenue, indicated that it was his understanding the project included relocation of 39th Avenue which actually benefits the property owners in the Citrus Gardens subdivision, but noted that he was happy with the road the way it 15 JAN 2 9 199'614', Mai+My�M�Mt L. JAN 29 1991 was and did not petition to have this done. His other comment was a complaint' regarding the removal of dirt from the original berm by the developer of Woodbridge and he presented photographs to the Board members showing this removal. Engineer Gentile advised that the removal of dirt from the berm was done after the developer had donated an additional 25 feet of right of way so the dirt that was removed was actually on the developer's property. Luther Higinson, 3920 7th Street, said he was one of the property owners who requested the water project and said people were upset because the estimate letter for both that project and the paving did not say "an estimate." However, it was pointed out by Director Davis that it did, after which Mr. Higinson apologized. He also complained about the removal of the berm by the Woodbridge developer, saying several cars had to be pulled out of the ditch. Robert Mooney, developer of Woodbridge Estates, wanted to clarify that no one from Woodbridge ever initiated a paving project. Engineer Gentile agreed it was County -initiated. Mr. Mooney continued, saying in 1988 the required amount of money was escrowed and at that date it was more than sufficient. He explained about the removal of dirt from the berm, emphasizing that they moved no one's fill except their own and said the ditch has always been there and Woodbridge has done nothing to harm its neighbors or cause a drainage problem. In addition, he stressed that Woodbridge also donated over an acre of land, the 25 -foot right of way, which had cost $25,000 six months previous and he felt the County has the total amount Woodbridge should pay. There was discussion -regarding escrowed funds and interest accumulated and inflation. John Coughlin, 3925 7th Street, said he is extremely happy with the water that was requested but there was no voluntary request for paving and he is definitely against it. He also stressed there is definitely a drainage problem that was caused by Woodbridge. Engineer Gentile believed the proposed project would alleviate that particular drainage problem. Chairman Bird closed the public hearing. 16 Chairman Scurlock asked Mr. Davis if he had an estimate of the amount of the shortfall. Director Davis indicated it could be $12,000. Chairman Bird expressed his belief that it was not right to ask Woodbridge for additional contributions for the road since they had escrowed funds, plus contributing right of way. Chairman Scurlock suggested a motion to do the paving and the County would pay its 25% plus the additional cost for one side, but there would be an assessment to the property owners on the other side because there is a benefit and you can't give them a free ride. ON MOTION by Commissioner Scurlock, SECONDED by Commissioner Eggert, the Board unanimously approved Resolution 91-12 and agreed to pick up any additional cost that would be charged to the Woodbridge Estates' side plus the County's usual participation of 25%. RESOLUTION NO. 91-12 A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, . FLORIDA, CONFIRMING THE ASSESSMENT ROLL FOR CERTAIN PAVING AND DRAINAGE IMPROVEMENTS TO 39TH AVENUE FROM 6TH STREET TO 8TH STREET WHEREAS, on December 18, 1990 the Board of County Commissioners adopted Resolution No. 90-187 providing for certain paving and drainage improvements to 39th Avenue from 6th Street to 8th Street; and WHEREAS, on December 18, 1990 the Board of County Commissioners adopted Resolution No. 90-185 setting the date and time for apublic hearing to discuss the advisability, costs and amount of the assessment against each property owner; and WHEREAS, this hearing was held on January 29, 1991 and no complaints were heard at public hearing, 17 JAN 29 1991 JAN 29 �UUi1 O: PAGE (Judi NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, as follows: 1.. The foregoing recitals are affirmed and ratified.. in their entirety. 2. The attached assessmentroll for certain paving and drainage improvements to 39th Avenue from 6th Street to 8th Street is approved, pursuant to Section 11-47, Code of Laws and Ordinances of Indian River County. The foregoing resolution was offered by Commissioner Scurlock who moved its adoption. The motion was seconded by Commissioner Eggert and, upon being put to a vote, the vote was as follows: Chairman Richard N. Bird Aye Vice -Chairman Gary C. Wheeler Aye Commissioner Don C. Scurlock, Jr. Aye Commissioner Margaret C. Bowman AyP Commissioner Carolyn K. Eggert AyP The Chairman thereupon declared the resolution passed and adopted this 29th day of January , 1991. BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA By RICHARD N. BIRD, Chairman SAID DOCUMENT WITH ASSESSMENT ROLL IS ON FILE IN THE OFFICE OF THE CLERK TO THE BOARD 18 First Place from 27th Avenue to 24th Avenue Engineer Gentile explained we have included right of way acquisitions in the cost of this assessment and that's why it's so high. Chairman Bird opened the public hearing. Estelle Valentino, 2445 First Place, who originated the petition, stressed that the estimate now has doubled and they cannot afford to pay for the paving. She asked if there is some way to have half a road. Public Works Director Davis said, again, it goes back to the new stormwater retention requirements and regulations. However, if the right of way were donated the costs would come down substantially. Ms. Valentino reiterated they can't afford it. Charles Phillips, north side of First Place, which is acreage, wanted to know how muchthe County is going to pay for the 25 -foot additional right of way and what kind of credit would he get if he donated the property. Public Works Director Davis stated that he would be willing to sit down and discuss the value of that frontage, look at comparable sales in that area and come up with a square footage cost. There is no firm cost but it could be discussed. He advised there are five property owners on that side who have been sent letters and have not responded and possibly we should contact them again. Chairman Scurlock suggested tabling the matter to see if the owners would donate. Mr. Phillips continued, asking if the County would move his lamp post and trees. Public Works Director Davis explained we would move what could be moved reasonably and Southern Bell would be responsible for cables, etc.; it would all be coordinated. Gloria Gilbert, whose mother had lived on the acreage side, questioned how land value is estimated. She agreed the road really needs to be paved but the cost has gotten out of hand and donating 25 feet of right of way would be some hardship. After further discussion, Chairman Bird suggested that the Public Works Director rework this assessment roll based on getting the additional right of way and then reschedule this hearing for another meeting. 19 JAN 29 Jl.] 29 ON MOTION by Commissioner Scurlock, SECONDED by Commissioner Wheeler, the Board unanimously agreed to continue the public hearing on the proposed improvements to First Place to a time certain of 9:05 A. M. on the Regular Board meeting date of February 26 so the Staff can rework this as. suggested by the Chairman. PURCHASE OF LOTS 1 & 2, BLOCK 45 AND LOT 3.1, BLOCK 45 FOR THE NEW COURTHOUSE SITE Administrator Chandler reviewed the following memo: TO: Board of County Commissioners DATE: THRU: James E. Chandler • County Administrator ��. FROM• Randy Dowling January 21, 1991 SUBJECT: FILE: Purchase of Lots 1 & 2, Blk. 45 & Lot 3.1, BIk. 45 for New Court- house site • Ass't. to County Administrato►REFERENCES: BACKGROUND The Board, during its December L for the new courthouse site acquisition. Concept L consists owners. 18, 1990 regular meeting, approved Concept and authorized staff to proceed with land of 24 parcels of property and 13 property CURRENT Edgar Schtttt, Trustee, owner of Lots 1 and 2, Block 45 and Ennis and . Gay Proctor, owners of Lot 3.1, Block 45 have offered their property for sale at $353,000 and $70,000 respectively. These prices are consistent with the recent appraisals. The •Schlitt property has four active leases attached to it but the leases will have minimal monetary and scheduling impact. The two property . owners have signed an Option to Purchase and Contract for Sale and Purchase Agreements. RECOMMENDATION Staff recommends commission meeting Proctor's Option to the Board set a public hearing for the March 5, 1991 to authorize the Board Chairman to execute Schlitt's and Purchase and Contract for Sale and Purchase Agreements. 20 Chairman Bird expressed his hope that we are not committing ourselves to small pieces of the pie until we know we can obtain the whole pie. He does not want to pay an exorbitant price to obtain the final piece. Administrator Chandler noted that at the last meeting the point was brought up as to whether the Commission is committed on these two blocks and can we now go out for an architect, etc., and he understood that the Board had committed to this. Commissioner Scurlock believed that we are committed. MOTION was made by Commissioner Scurlock, SECONDED by Commissioner Eggert, to approve setting a public hearing for March 5, 1991 to authorize the Chairman to execute the documents described above as recommended by Staff. Chairman Bird advised that he will not vote against the Motion. We did agree to proceed in that area, but he is concerned about the final price tag. Administrator Chandler noted that these two parcels are within our appraised prices. He continued that he has been proceeding on the basis that we are locked in on any of the properties in Concept L; we do have RFPs out for construction manager and architect; and he probably will be bringing back a Resolution to go to condemnation, if necessary, on any of these properties. Commissioner Scurlock commented that his understanding was that the Commission expressed at that time that if we can't get a commitment back in a short period of time we should post notice to condemn and proceed. THE CHAIRMAN CALLED FOR THE QUESTION. It was voted on and carried unanimously. RENEWAL OF UPS CONTRACT WITH EPE TECHNOLOGIES,_ INC., FOR E911 CENTER The Board reviewed the following memo from Doug Wright, Director of Emergency Services: 21 JAN 20, 1 Cs?1+to� JMM 29 119 TO: Board of C unt Commissioners FROM: Doug Wright Director Department of Emergency Services DATE: January 22, 1991 SUBJECT: Approval of Renewal of UPS Contract with EPE Technologies, Inc., for E911 Center It is respectfully requested that the information contained herein be given formal consideration by the Board of County Commissioners at the next scheduled meeting. DESCRIPTION AND CONDITIONS: The service agreement with EPE Technologies for scheduled and remedial maintenance for the uninterrupted power supply (UPS) equipment at the E911 Communications Center is due for renewal at this time. The company has fulfilled contract commitments over the past year and service has been very satisfactory. No failure of the equipment has been experienced over the past year and staff feels this is largely due to the preventative maintenance program provided in the contract. Funding for renewal of the year in the amount of $6,500 this fiscal year reflects $1,050. contract was budgeted in this fiscal . The contract forwarded to the county a price° of $4,950 or a reduction of The company is currently offering a spare parts kit for our UPS system that can be purchased over a three year period. The spare parts kit is available for $4,500 which can be paid in three annual installments of $1,500 per year. Staff recommends purchase of the spare parts kit to reduce down time of the E911 system due to UPS failure. ALTERNATIVES AND ANALYSIS: Purchase of the spare parts kit would be beneficial to the county in that needed repairs on the UPS system could be completed on site quickly without have to wait for parts to be flown in from one of the company parts depots. If the Board deems it appropriate to purchase the spare parts kit, EPE Technologies, Inc., agrees to guarantee the cost of the annual service contract at the $4,950 level for the three year period. The recommendation to purchase the spare parts kit is also predicated on the fact that our system is aging and as it gets older, the spare=parts being immediately available will preclude any extended delay in getting this very necessary system back on line. RECOMMENDATION: Staff recommends'the Board of County Commissioners approve renewal of the EPE Maintenance Agreement in the amount of $4,950 and authorize the purchase of the spare parts kit for $4,500 payable in three annual installments of $1,500. Total funds required for the maintenance contract and first annual payment for the spare parts kit this fiscal year would be $6,450, which is less than the $6?500 budgeted. Staff also recommends that the Board authorize the Chairman to execute the necessary documents to formalize the agreement. 22 ON MOTION by Commissioner Scurlock, SECONDED by Commissioner Eggert, the Board unanimously approved renewal and execution of documents per Staff recommendation. (EXECUTION O^ DOCUMENTS HAVE BEEN RECEIVED AND NOW ON FILE IN THE OFr110E OF CLERK TO THE BOARD) APPROVAL OF TOWER SPACE LEASE WITH FLORIDA POWER AND LIGHT COMPANY The Board reviewed the following memo from Director Wright: TO: Board of County Commissioners FROM: Doug Wright, Director Department of Emergency Services DATE: January 21, 1991 SUBJECT: Approval of Tower Space Lease with Florida Power and Light Company It is respectfully requested that the information contained herein be given formal consideration by the Board of County Commissioners at the next scheduled meeting. DESCRIPTION AND CONDITIONS: Florida Power and Light Company is seeking Board approval to lease tower space on the county owned Hobart Tower at a height of one hundred seventy-five (175) feet above ground level. If approved, the company would place a flexible coaxial transmission line from the antenna to the ground along with transmitter, receiver, and equipment accessories in the tower equipment building. The lease requires Florida Power and Light Company to pay an annual rental of $.1,500 or $125.00 per month due on the first day of each month. The rent for each succeeding year would be subject to review and renegotiation yearly no less than sixty (60) days prior to the renewal date. The annual rental rate quoted above is from the standard rental rate schedule prior approved by the Board for tower space leases. ALTERNATIVES AND ANALYSIS: Adequate space is available on the tower for the antenna placement and the equipment building at the base of the tower has sufficient room to install the transmitter, receiver, and other accessories. RECOMMENDATION: Staff recommends approval of the tower space lease with Florida Power and Light Company. JAN 29 1991 NIP 23 �a C")C JAN 29 199i Orf ON MOTION by Commissioner Eggert, SECONDED by Commissioner Scurlock, the Board unanimously approved the tower space lease with Florida Power and Light Company. (FULLY EXECUTED TOWER SPACE LEASE NOW RECEIVED AND ON -Mt .{.t THE OFC Or CLERK TO THE BOARD.) MAIN LIBRARY, RELEASE OF RETAINAGE TO MILNE AND NICHOLLS, INC. The Board reviewed the following memo from Director Baird: TO: DATE: SUBJECT: FROM: Members of the Board of County Commissioners January 24, 1991 RELEASE OF RETAINAGE TO MILNE AND NICHOLLS, INC. Joseph A. Baird OMB Director DESCRIPTION AND CONDITIONS The Main County Library is substantially complete and the contractor, Milne and Nicholls, Inc., is requesting .in payment 14 a partial: release of retainage (which is approximately half of the 10%). The architect, construction manager and staff concur with the request. In addition, we would like permission to release the remaining retainage, at a later date, upon final completion of the project with the approval of the architect, construction manager and County Administrator. RECOMMENDATION Board of County Commissioners approve staff's recommendation. 24 ON MOTION by Commissioner Scurlock, SECONDED by Commissioner Eggert, the Board unanimously approved payment Request 14 from Milne and Nicholls including a.partial release of retainage and also granted permission for release of the remaining retainage upon final completion, all as recommended by Staff. APPLICATION AND CERTIFICATE FOR PAYMENT RIR i tIVO TO t0WNER):Board of County Commissioners Indian River County . 1840 25th Street • Vero Beach, FL 32960 FROM (CONTRACTOR): Milne & Nicholls, Inc. VIA (ARCHITECT): Dow 70i SE 6th Ave, Ste 201 450 Delray Bch, FL 33483 Ste PROJECT: Main Library CONTRACT FOR: Howell Gilmore Assoc. Australian Ave. 5. 604, NPB, FL 33401 ;Sr_ tr_:: ens -rse s dei a ce vn( •,yt .. . Retention Reduction ERP::J 10. AnCC- .TECT'S PRv;.^, Nc'' 88012900 Distnauticn •Or:NEP. G ARCnITEC: 0 CONTRACT... G r_L1.TR.aCT r ,•. • Dec: 11, 1989 CONTRACTOR'S APPLICATION FOR PAYMENT CHANCE ORDER SL. 1.etARY Change Orders approved in previous months by Owner TOTAL ADDITIONS 52.]49 DEDUCTIONS 1 552 Approved this Month Number Date approved rULaL5j 52,149 1,552 Net charge by Change Orders 50,597 J The unoersigned Contractor certifies that to the best of the Contractor's knowledge, iniormation and belief the Work covered by this Application for Payment has been completed in accordance with the Contract Documents, that all amounts have been paid by the Contractor for Work for which previous Certificates for Payment were issued and payments fecetsed from the Owner. and that current payment shown herein is now d Date• 10 Jan 91 ARC 1TECT'S CERTIFICATE FOR PAYMENT In accordance with the Contract Documents, based on on-site obser aeons and the data composing :he above apphcat.or.. the Architect certifies to the Owns- that to :he best of the.Arcrtitects ;muss ledge. :ntormawOn and belief the Work has ,,.of:res-et as indicated. the qualay ci :he work is .n accoroance with the Contract Oocuments. and the Contractor is entitled to payment of the AMOUNT CERTIFIED. Apphsalmn .s made for Payment. as crown bcn; .... ,.:anection with the Cor•- • . Continuation Sheet, AIA Document C703, is a::.. 4_ d '.. ORIGINAL CONTRACT SUM .. .... . 2. Net change by Change Orders .. ... . . .. 3. CONTRACT SUM TO DATE lane 1 A . 15 4. TOTAL COMPLETED & STORED TO DATE ail-545pO: ;;Column'. on G703) 5 RETAINAGE: a. .5_ q of Completed Work iCulumn 0 t E on 0703; b. _f % of 5:ored Material S ;Coto/nit : on C703) total Retainage !Line 5a a 55 or Total in Column I of G703; 5 6. TOTAL EARNED LESS RETAINAGE ...JP 141 111. 5 ;line 4 less Line 5 Total, 7. LESS PREVIOUS CERTIFICATES FOR PAY3MEN1 •Line 6 from pith; C.-u•'sat• t a. CURRENr PAYMENT DUE . j51%%, 5 9. BALANCE TO FINISH, PLUS RETAINAGEJ.S,155Z 5 5143,100._ :tine 3 less Line 6r State nt+ Flor • Subscribed am; raota:v i'ubhc A•1y CorrrmiSs.on V2,816,400 ✓ 50 597 ✓2,866,997 r/2.0G14227 -.. 2,559,560 ____=1-5_97337-1 1.48 100 J / ount,..r. Palm Beach 4f110191 • 10th : • a:. of . Jan. .:': 91 AMOUNT CERTI�, t — 311,00 ._ F ,AUach expfanarr rf amount certified differs r:: . e z-ncurrt appliti: ict.; ARCH; I _•T. This C..tidc a ,. notnegotiable. The AfetOtj. 'Ci>:RFiE0 is payable onh• ea. •r- Contrac:o, named herein. Issuance. pas_•ent ane ctmptarct of payment are with. . prefud,te to any rights of the Owner.bf,(on;ra:.•• •, :.•,::•..:Ms Contract. •ia oOCtstt,T c:4: • APr.::.4:•c" w O, IaT,f;C.474 for Pn: r+t" • MAY 1441 (Coil;•: • NA• • * 1•$1 hit {.-. .w:.`:;:4.L''Ir :•: .. -' v.:IIi• isl\R,t. v Mr. .t. „ `r: RFP 91 - RFP 41 / HEALTH BENEFIT PROGRAM The Board reviewed the following memo from Director Price: JAN 29 199 25 F'rl� <r ' Fl JAN 2 9 eir Yc:;.: i ui. tiOL To: James Chandler, County Administrator From: Jack Price, Pe sonn Sub: RFP 91 -RFP -41 Health Benefit Program Date: January 23, 1991 On January 22, 1991 the Board of County Commissioners approved the selection of Stanford & Co. as the vendor to assist with the evaluation of the County's health benefit program and to make recommendations for appropriate changes. Please review the contract attached for this purpose and recommend that the Board of County Commissioners approve its' execution by Chairman Bird. Thanks for your assistance. ON MOTION by Commissioner Scurlock, SECONDED by Commissioner Eggert, the Board unanimously authorized the Chairman to execute the contract for consulting services with Stanford and Company Insurance Consultants. SAID DOCUMENT IS ON FILE IN THE OFFICE OF CLERK TO THE BOARD. FAIRGROUNDS AGRICULTURAL PAVILION - FENCING AND LANDSCAPING The Board reviewed the following memo from Public Works Director Davis: 26 TO: James E. Chandler ,. County Administrator FROM: James W. Davis, P.E., Public Works Director } SUBJECT: Fairgrounds Agricultural Pavilion Fencing and Landscaping DATE: January 17, 1991 FILE: fairgr.agn DESCRIPTION AND CONDITIONS On April 3, 1990, the Board approved County funding of $10,000 for grassing at the Fairgrounds Agricultural Pavilion. The formal site plan approved for the project required only $1,500 for grassing of a perimeter drainage swale around the area. Fencing around the pavilion area is necessary and the cost for this fencing was not included in the April 3, 1990 Board of County Commission approval. The fencing cost is estimated to be: 1050 LF @ $6 10 Terminal post @ $27 5 gates @ $ 300 = $ .6,300 = $ 270 = $ 1,500 $ 8,070 The Farm Bureau is managing the project, and have requested that the County distribute the fencing funds directly to the Farm Bureau as reimbursement for the fencing. ALTERNATIVES AND ANALYSIS The fencing is, in staff's opinion, needed for safety at the facility. The alternatives are as follows: Alternative No. 1 Approve allocating up to $8,500 for fencing at the Fairgrounds in lieu of grassing. The funds have already been established by a Budget _ Amendment. The funds would be reimbursed to the Farm Bureau once fencing were installed. Alternative No. 2 Deny the fencing work. This would result in unmanageable pedestrian control during Fair events. RECOMMENDATIONS AND FUNDING Alternative No. 1 is recommended. No additional funding is required. 27 JAN 29i!l1 ,9 ' V::r _rrw�cp_t• R.47 JAN 29I BOOK c F,ti t ON MOTION by Commissioner Eggert, SECONDED by Commissioner Scurlock, the Board unanimously approved Alternative No. 1, allocating up to $8,500 for fencing at the Fairgrounds in lieu of grassing, as recommended by Staff. CR 512 CORRIDOR IMPROVEMENTS The Board reviewed the following memo from County Engineer Roger Cain: TO: James Chandler County Administrator THROUGH: James W. Davis, P.E. Public Works Directo FROM: Roger D. Cain, P.E. County Engineer DATE: January 18, 1991 :SUBJECT: CR 512 Corridor Improvements DESCRIPTION AND CONDITIONS: Indian River County has a Professional Services Agreement with Kimball -Lloyd, Inc. to do the design work for the CR 512 Corridor Improvements, Projects I and II, dated May 31, 1988. Due to the resolution of the Florida East Coast Railroad crossing situation, we have decided to divide the project into two separate portions, Project I and Project II, because of the ability to get the work done on the western portion of the roadway at an earlier date than that on the eastern portion, which will require an approval of a crossing design for the Florida East Coast Railroad and consequently will take longer to have plans finished. An ammendment has been prepared that will accomplish this change to the professional services agreement. As a result of this division of the project, some additional work will be required to provide a transition section near the location of the Elementary School on CR 512 for the interim period until the eastern portion is finished. The additional cost.for this is $3885.00. The total .for both projects is now $230,841.00. ALTERNATIVES AND ANALYSIS: Alternative # 1 - To approve this first ammendment to the professional engineering services agreement for CR 512. Alternative # 2 - To not approve the first ammendment to the professional engineering services agreement for CR 512. RECOMMENDATION AND FUNDING: Alternative # 1 is recommended by staff and funding will come from account # 101-153-541-067.13. 28 ON MOTION by Commissioner Wheeler, SECONDED by Commissioner Scurlock, the Board unanimously approved the first amendment to the professional engineering services agreement with Kimball -Lloyd, Inc., for CR 512, per Staff recommendation. SAID DOCUMENT IS ON FILE IN THE OFFICE OF THE CLERK TO THE BOARD AUTHORITY TO MEDIATE - INDIAN RIVER COUNTY VS. INDIAN RIVER WEST INDIAN RIVER BOULEVARD RIGHT-OF-WAY The Board reviewed the following memo from Public Works Director Davis: TO: Jaynes E. Chandler, County Administrator FROM: James W. Davis, P.E., Public Works Director SUBJECT: Authority to Mediate - Indian River County vs. Indian River West Indian River Boulevard Right -of -Way DATE: January 28, 1991 FILE: irbmed.agn DESCRIPTION AND CONDITIONS Indian River County Circuit Court has entered an Order setting the above mentioned case for a mediation conference. The Conference is scheduled for February 4, 1991, in West Palm Beach and our Attorneys, Blackwell and Walker, PA, has informed the County that an authorized representative is required to be present at the conference. RECOMMENDATIONS Staff recommends that Jim Davis be authorized to act as representative for Indian River County during the mediation conference. ON MOTION by Commissioner Scurlock, SECONDED by Commissioner Wheeler, the Board unanimously authorized Public Works Director James Davis to act as representative for Indian River County during the above described mediation conference. 29 JAN 29 1991 brIUK C7 F'A`d. U JAN 2 9 1991 ENGINEERING FIRM SELECTION - ENGINEERING SERVICES FOR THE DESIGN AND CONSTRUCTION INSPECTION OF VARIOUS WATER MAINS AND SUBDIVISION DISTRIBUTION SYSTEMS The Board reviewed the following memo from Utility Services Director Terry Pinto: DATE: JANUARY 22, 1991 TO: JAMES E. CHANDLER COUNTY ADMINISTRATOR FROM: TERRANCE G. PINTO DIRECTOR OF UTILITY SERVICES STAFFED AND HARRY E. ASHER PREPARED BY: ASSISTANT DIREC OR OF UTILITY SERVICES SUBJECT: ENGINEERING FIRM SELECTION ENGINEERING SERVICES FOR THE DESIGN AND CONSTRUCTION INSPECTION OF VARIOUS WATER MAINS AND SUBDIVISION DISTRIBUTION SYSTEMS BACKGROUND: On December 20, 1990, the Department of Utility Services received twenty-one (21) responses to its Request for Letter of Interest to provide engineering services for the design _and construction inspection of various water mains and subdivision distribution systems. The selection committee reviewed the twenty-one (21) responses and selected five firms to be interviewed for the project.• ANALYSIS: On January 11, 1991, the selection committee interviewed the five (5) firms and, as a result of the interview, ranked the firms as follows: 1. Masteller and Moler Associates, Inc. (Tie) 2. & 3. McQueen and Associates and Carter Associates, Inc. Due to the phasing of this overall project, the Department would propose to negotiate with the No. 1 ranked firm for Engineering services for Phase I of this project. The No. 2 and No. 3 firms would draw lots for ranking and subsequently negotiate for Phase II and III of this project. The Department would propose with Phase IV to begin negotiations with the No. 1 firm on the list and proceed with No. 2 and 3 firms for the additional phases. RECOMMENDATION: The Department of Utility Services recommends that the Board of County Commissioners authorize the Department to conduct negotiations with the No. 1, 2, and 3 firms as to cost and to proceed with an agreement based upon the outcome of; the negotiations. The Department also requests authorization to proceed with negotiations with the second and/or third firms if negotiations fail with any firms. ON MOTION by Commissioner Eggert, SECONDED by Commissioner Scurlock, the Board unanimously authorized the Department to conduct negotiations per Staff recommendation. 30 ENGINEERING FIRM SELECTION - ENGINEERING DESIGN AND .CONSTRUCTION INSPECTION SERVICES FOR A SEWAGE TREATMENT PLANT. TRANSMISSION SYSTEM FOR THE SOUTH REGION OF INDIAN RIVER COUNTY The Board reviewed the following memo from Utility Services Director Terry Pinto: DATE: JANUARY 22, 1991 TO: JAMES E. CHANDLER COUNTY ADMINISTRAT FROM: TERRANCE G. PINTO DIRECTOR OF UTILISERVICES STAFFED AND HARRY E. ASHER PREPARED BY: ASSISTANT DIRECT O OF.UTILITY SERVICES • SUBJECT: •• ENGINEERING FIRM SELECTION ENGINEERING DESIGN AND CONSTRUCTION INSPECTION SERVICES FOR A SEWAGE TREATMENT PLANT, TRANSMISSION SYSTEM FOR THE SOUTH REGION OF INDIAN RIVER COUNTY BACKGROUND: On December 14, 1990, the Department of Utility Services received twenty-three (23) responses to its Response for Letter of Interest to provide engineering services for the above -referenced project.• The selection committee reviewed the twenty-three (23) responses and selected five (5) firms to be interviewed. for the project. ANALYSIS: On January 11, 1991, the selection committee interviewed the five (5) firms and, as a result of the interviews, ranked the firms as follows: 1. Camp Dresser and McKee, Inc. 2. Masteller and Moler Associates, Inc. 3. Post, Buckley, Schuh, and Jernigan, Inc. RECOMMENDATIONS: The Department of Utility Services recommends that the Board of County Commissioners authorize the Department of Utility Services to conductnegotiations and to proceed with an agreement with the first choice firm of Camp Dresser and McKee, Inc., based upon the outcome of the negotiations. The Department also requests approval to proceed with negotiations with the second and/or third selection if negotiations fail. ON MOTION by Commissioner Eggert, SECONDED by Commissioner Scurlock, the Board unanimously authorized the Department to conduct negotiations per Staff recommendation. 31 JAN 2 9 1991 POOK 82 PAGE 542 r � JAN 2t,3 g9i BOOK C94 PAGE 3 ° ' �c INTERDEPARTMENTAL VEHICLE TRANSFER The Board reviewed the following memo from Utility Services Director Terry Pinto: DATE: JANUARY 17, 1991 TO: JAMES E. CHANDLER COUNTY ADMINISTRATOR FROM: TERRANCE G. PINTO�,r DIRECTOR OF UTILITY SEVI RVICES PREPARED JOHN F. LANG AND STAFFED ENVIRONMENT L� SSP CIALIST BY: DEPARTMENT OF UT LITY SERVICES SUBJECT: INTERDEPARTMENTAL VEHICLE TRANSFER BACKGROUND The Department of Utility Services requires a vehicle in which to inspect franchise utilities, project and construction sites. The vehicle would be utilized by the engineering staff, Environmental Specialist, and Assessments Projects Manager as needed. This vehicle needs to have the ability to travel rough roads and carry four adults. ANALYSIS The Property Appraiser's office has a 1986 Isuzu Trooper II that is being surplused. The vehicle has 44,000 original miles and would serve as an excellent inspection vehicle for the Department of Utility Services. This vehicle is in addition to the vehicles budgeted for thisbudget year. RECOMMENDATION The Department of Utility Services recommends that the Board of County Commissioners authorize the transfer of Asset No. 7851 from the Property Appraiser to the Department of Utility Services at a cost of $5,200.00. Funds would come from water and sewer fund. ON MOTION by Commissioner Scurlock, SECONDED by Commissioner Eggert, the Board unanimously authorized the transfer of Asset No. 7852 from the Property Appraiser to the Department of Utility Services at a cost of $5,200, as recommended by Staff.•. Commissioner Scurlock asked why this transfer was before the Board. Administrator Chandler explained it was because the value of the asset was over $5,000. 32 IXORA DISTRIBUTION WORK CENTER WAREHOUSE CONSTRUCTION CONTRACT - The Board reviewed the following memo from Utility Services Director Pinto: DATE: TO: JANUARY 14, 1991 JAMES E. CHANDLER COUNTY ADMINISTRATOR FROM: TERRANCE G. PINT DIRECTOR OF UTI SERVICES PREPARED JOHN F. LANG AND STAFFED ENVIRONMENTAL SPECIALIST BY: DEPARTMENT OF UTILITY SERVICES SUBJECT: IXORA DISTRIBUTION WORK CENTER WAREHOUSE CONSTRUCTION CONTRACT BACKGROUND The Department of Utility Services has outgrown its .300 square foot storage building. A 3,000 square foot building was bid out by the purchasing department and was awarded by the Board of County Commissioners July 3, 1990, to Hunley-Hubbard Construction. The site plan process was initiated, and public hearings were held. The Planning and Zoning Commission approved the site plan on October 11, 1990. The Board of County Commissioners approved the site plan on November 6, 1990. The site plan was designed in conformance with the new land development requirements. ANALYSIS The new regulations have significantly impacted this facility's budgeting of $75,000.00. The building is designed to be expanded to a 9,300 square foot facility. The project is estimated at $170,000.00 to construct per the approved plans. The basic project costs for the building are less than the $75,000.00 budgeted in Fiscal Year 1989/1990. The additional costs are attributable to the site plan requirements to include new land development regulations. RECOMMENDATION The Department of Utility Services recommends that the Board of County Commissioners execute the contract in the amount of $44,480.00 and change order with Hunley-Hubbard Construction and authorize the spending of not more than $170,000.00 to finalize the project in accordance with the approved plans. The funds will come from Account No. 471-000-169-014.00. Commissioner Scurlock expressed great concern at the site - related costs resulting under the new LDRs which blows the figures up to over $160,000, or almost $100,000 over what was budgeted. He noted that one of the reasons we go through the site plan process here in the County is so that we can get a taste of what we are doing to the public. His point is that there may be something special about the particular site, and he has asked the Administrator to take a look at it because the site -related costs seem out of proportion. 33 JAN 29 1991 BOOK 82 PAGE '645 JAN 29 991 BOOK 82 PAGE e� Administrator Chandler advised that this ties into a number of different factors. This property is adjacent to residential; it is zoned R-6; but the money originally set up and budgeted did not include all the expenses, part of which were for the driveway and parking area. Also significant questions were raised by P&Z members and the neighboring residents about the buffering of that site, and that also caused additional expense. Commissioner Scurlock wondered if possibly Staff should evaluate whether this is a good site for this facility. Administrator Chandler pointed out that the size of this site gives potential to expand this facility in the future. Utilities Director Pinto advised that Staff is satisfied that it is a good site. He explained that when we took over this site it contained an old wastewater treatment plant owned by Ixora and an old water treatment plant and we have spent about 1/4 million dollars in removing that old plant and the old drying beds and replacing them with a warehouse. This actually is a considerable improvement to that piece of property. He further noted that the site is very heavily buffered with vegetation that has grown over the years, melaleucas, pepper trees, etc., which are now considered undesirable and they are asking us to remove all that and come in with some other type of vegetation. Chairman Bird agreed with Commissioner Scurlock that even as painful as it can be, sometimes it is good that the County gets a taste of what the private sector runs into on their projects with all these requirements. Commissioner Scurlock believed that no one really understands what the new Safe Drinking Water Act and Stormwater Management is doing to us. These permits go to St. Johns and we have no control over them. Development costs, besides just what the County is requiring, have skyrocketed. He, therefore, just wondered, in view of the increased costs, if we are sure we still want this site. Director Pinto confirmed that Staff still feels it is a good site. ON MOTION by Commissioner Scurlock, SECONDED by Commissioner Wheeler, the Board unanimously authorized the Chairman to execute the contract with Hunley-Hubbard Construction in the amount of $44,480 and authorized the spending of not more than $170,000 to finalize the project, all as recommended by Staff. SAID DOCUMENT IS ON FILE IN THE OFFICE OF CLERK TO THE BOARD. 34 SLUDGE/SEPTAGE FACILITY The Board reviewed the following memo from Utility Services Director Terry Pinto: DATE: JANUARY 22, 1991 TO: JAMES E. CHANDLER COUNTY ADMINISTRATOR FROM: TERRANCE G. PINT c97 b%4 DIRECTOR OF UTILITY RVICES-" _STAFFED AND HARRY E. ASHER PREPARED BY: ASSISTANT DIREC'T'OR OF UTILITY SERVICES SUBJECT: SLUDGE/SEPTAGE FACILITY BACKGROUND: On October 7, 1988, Indian River County received a grant in the amount of $1,836,570.00 from the DER/EPA to construct a sludge/septage facility for Indian River County including capacity for the City -of Vero Beach. The Board of County Commissioners authorized the Department to proceed with the design and required rate study to fund the facility.. On September 27, 1989, after the design and initial rate study had been completed by Camp Dresser and McKee, Inc., (CDM), the City of Vero Beach advised Indian River County they were declining to participate in the sludge portion of the facility. On October 5, 1989, Indian River County, through its consultant, CDM, advised the DER/EPA of the City's decision and requested their assessment as to the impact of that decision on the grant. On November 16, 1989, the Department's staff and CDM met with DER/EPA staff in Tallahassee and reviewed Indian River County's options relative to the City of Vero Beach declining to participate in the project. Subsequently, the Department held a public meeting on December 21, 1989, to discuss the revised project as required by DER. The Department has entered into an interlocal agreement with the City of Vero Beach in order to retain grant funding for the Vero Beach septage treatment capacity. On April 10, 1990, the Board of County Commissioners approved a Work Authorization for CDM to provide the redesign services, services during thebidding process, rate analysis, and preparation of an Engineer's Report for a Bond Official Statement. 35 JAN 29 1991 BOOK t FALL J4 ANALYSIS: BOOK PAGE eJ ' Due to the delays caused by the City's withdrawal from the initial project, Indian River County could not comply with the original Grant Agreement time schedule for bidding. Indian River County is losing a percentage of the grant funds equal to the increase in the ENR Construction Index after the original bid date for bidding of the project, which was September 30, 1989. The redesign of the project was completed September 1990 and has been submitted to DER for final approval. The total estimated redesigned project costs are $6,720,000, less estimated grant of $1,350,000, leaving the estimated local share of the County's cost at $5,370,000. The estimated bond issue to finance the local share would be $6.2 million. A $6.2 million bond issue at 8% interest rate over a 20 year period would equate to an estimated $630,000 per year debt service requirement. The projected operation and maintenance cost is estimated at $204,000 per year. The estimated increase in sewer revenues required in 1992 to support the debt service and annual operation and maintenance cost would. result in an increase of $5.22 on an average monthly water and sewer bill with 5,000 gallons of usage. This equates to a 15 percent increase on a monthly water and sewer bill of $34.78 with 5,000 gallons of usage at current rates. The Department would propose to advertise the project for bid within two weeks of Board of County Commissioner's approval to stop further erosion of the grant funds. RECOMMENDATION: The Department of Utility Services recommends that the Board of County Commissioners approve the attached Engineering Report and Feasibility Study and authorize the Department of Utility Services to advertise the project for bid. MOTION was made by Commissioner Eggert, SECONDED by Commissioner Scurlock, to approve the Engineering Report and Feasibility Study and authorize Staff to advertise the project for bid. Commissioner Scurlock referred to the statement in Staff's memo that the estimated increase in sewer revenues to support the debt service, annual operation and maintenance cost would result in an increase of $5.22 on an average monthly water He noted that in the upcoming workshop on water and will be looking at an increase of something over $6.00 includes the $5.22. and sewer bill. sewer rates, we $6.00 and this Director Pinto believed the project is self-explanatory. He noted that it doesn't carry the dignity of a library or the prestige of a courthouse, but as far as the need, it is probably far superior to most of the things we have done in the county. We cannot continue building our wastewater treatment plants without this facility. It is a major support facility; it is expensive; and it will be part of our rate structure. He informed the Board that we have talked about several different ways of funding this 36 project and how we would recover the debt service. What we are zeroing in on right now is that there will be a tip fee for septage and sludge somewhere between $80 and $100 and the wastewater department will contract to get rid of all of our sludge with this facility. Commissioner Scurlock believed that the Board has indicated that we don't want to see anything more on the tax bill and would rather have it in rates. He concurred that we won't want any more on the tax roll, but noted that there is some cost associated with going that way. This is a very important decision and that is why he wanted to make sure this is very clear and that we are getting direction from the Commission to go this way. Commissioner Eggert commented that she was distressed to turn on the television and hear that the sludge truck that overturned on I-95 was headed for Indian River County and she asked if we will expect sludge to come in here from all over when this facility is opened. Director Pinto believed the whole intent of the Board in approving this project and obtaining the grant was to eliminate dumping of sludge anywhere in Indian River County other than in this facility. Commissioner Scurlock emphasized that if sludge doesn't get to the proper facility, it is ending up somewhere that may damage our environment and we need to provide this facility to accept it and treat it properly and have a cost associated with it. Director Pinto confirmed that if the sludge ends up at our gate, we will charge and take it; we do not want to see this dumped in the groves and he hoped the Board will take the necessary action to prevent this happening. He personally had a real problem with grove owners saying they can take septage but being afraid to accept treated effluent as irrigation. Commissioner Scurlock believed about three years ago we did prosecute someone very vigorously for illegal disposal of such materials. THE CHAIRMAN CALLED FOR THE QUESTION. It was voted on and carried unanimously. COPY OF CDM SLUDGE/SEPTAGE STUDY IS ON FILE IN THE OFFICE OF CLERK TO THE BOARD. 37 JA_ 2 9 1.9 BOOK 82 FADE 549 `JAS 2 9 BOOK FAGE. bbti AGREEMENT BETWEEN INDIAN RIVER COUNTY & I.R.C. SCHOOL BOARD GRANTING REIMBURSEMENT FOR CONSTRUCTION OF UTILITY IMPROVEMENTS AS REQUESTED BY THE I.R.C. SCHOOL BOARD AND PAYMENT OF CAPACITY CHARGES The Board reviewed the following memo from Assistant Director of Utility Services Harry Asher: DATE: JANUARY 23, 1991 TO: JAMES E. CHANDLER COUNTY ADMINISTRATOR FROM: TERRANCE G. PINTO DIRECTOR OF UTILITY SERVICES STAFFED AND HARRY E. AS PREPARED BY: ASSISTANT •RE TOR OF UTILITY SERVICES SUBJECT: PROPOSAL AGREEMENT BETWEEN INDIAN RIVER COUNTY AND INDIAN RIVER COUNTY SCHOOL BOARD (IRCSB) GRANTING REIMBURSEMENT FOR CONSTRUCTION OF UTILITY •' IMPROVEMENTS AS REQUESTED BY THE IRCSB AND PAYMENT OF CAPACITY CHARGES • BACKGROUND: The Department of Utility Services, in its efforts to eliminate individual water and wastewater plants and at the request of the IRCSB, reviewed the utility improvements and projected the construction costs required to connect the following schools to Indian River County water and wastewater service: Citrus Elementary School, Wabasso Special School, Thompson Elementary School, Middle Six and Middle Seven School, and Sebastian Elementary School. After review with the staff of the IRCSB of the projected costs-. for construction of the off-site facilities and capacity charges, the Department was requested to formulate an agreement for the construction of the off-site facilities, reimbursement for the construction costs, and payment for capacity charges. ANALYSIS: The agreements were presented to the IRCSB on January 22, 1991, and approved subject to approval by the Board of County Commissioners. RECOMMENDATION: The Department of Utility Services recommends approval of the Board of County Commissioners and authorization for the Department to proceed as set forth in the agreement. ON MOTION by Commissioner Eggert, SECONDED by Commissioner Scurlock, the Board unanimously approved the agreement and authorized the Department to proceed per Staff recommendation. SAID DOCUMENT IS ON FILE IN THE OFFICE OF CLERK TO THE BOARD 38 Commissioner Scurlock commended School Board Superintendent Gary Norris and the current administration for their cooperative attitude. Commissioner Eggert concurred. REQUEST TO CLOSE 81ST STREET FOR ONE DAY Commissioner Bowman informed the Board that those working on the Indian River Festival would like a temporary closing of 81st Street for one day only on Saturday, February 9, to permit access for emergency vehicles. They anticipate that there will be heavy traffic on the roads in the area, and for safety's sake, they would like to be able to barricade that road. ON MOTION by Commissioner Scurlock, SECONDED by Commissioner Eggert, the Board unanimously authorized the closing of 81st Street on Saturday, February 9, 1991, based upon checking this out with. the Sheriff. ECONOMIC DEVELOPMENT COUNCIL - AID TO PIPER Commissioner Eggert presented a suggestion by the EDC to write a letter to the French group negotiating to buy Piper, stressing Piper's importance to Indian River County and asked if that should be done by BCC or EDC. Commissioner Scurlock asked if anyone had approached Piper in regard to acquiring their facility based on a lease -back arrangement and tax-exempt bonds which could serve to solve their cash flow problems. Commissioner Eggert replied EDC offered its assistance to Piper and received no response. Commissioner Wheeler noted the product liability situation was a major factor in their problems. ON MOTION by Commissioner Scurlock, SECONDED by Commissioner Wheeler, the Board unanimously approved the drafting of an appropriate letter by Commissioner Eggert giving support to and credit for Piper being in our community. DISCUSSION OF ILLEGAL DUMPING Commissioner Scurlock raised the subject of illegal dumping and specifically the matter of who makes the decision whether a person is prosecuted when found guilty of illegal dumping. Administrator Chandler listed various situations which would cal] for various agencies to handle a particular situation, noting 39 JAN 29 19% BOOK. 82 FAGE bDi i J A i Z9 1991 BOOK 8 PAGE 552 that if they are apprehended by a Sheriff's Deputy then it is within. the Sheriff's purview. Attorney Vitunac further clarified that if the Sheriff catches someone dumping on our land, we are involved. If it is on land belonging to someone else, we are not involved. Commissioner Wheeler felt it is illegal no matter whose land it is, and he felt we should do anything we can to encourage prosecution and discourage this dumping. Commissioner Scurlock noted that the person who had called him caught someone dumping illegally and was extremely upset that they weren't prosecuted and fined. That is why he wished to know who makes the decision whether to prosecute, and he is hearing that it is the Sheriff's Deputy, if he catches them. This was confirmed by the County Attorney. APPOINTMENT TO PLANNING & ZONING COMMISSION TO FILL VACANCY LEFT BY JOHN BRENNER The Board reviewed the following memos from Executive Secretary Alice White and Commissioner Eggert: January 25, 1991 TO: BOARD OF COUNTY COMMISSIONERS FROM: Alice E. White Executive Secretary At the January 29, 1991 meeting,you will be asked to select one of the following people to'replace John Brenner on the Planning and Zoning Commission. . Robert M. Berg Valerie B. Brant Anthony J. Donadio Monte K. Falls Damien Gilliams C. C. Kleckner Steve Lulich Don K. Minnich Keith A. Pelan Joan B. Shearer 40 TO: Board of County Commissioners FROM: DATE: January 28, 19 91 FILE: SUEJECT: Applicants for P&Z Carolyn K. Eggert Y" REFERENCES: County Commissioner Those who participated in Comprehensive Plan and Land Development Regulation workshops: 1. Anthony J. Donadio - designs luxury. single family houses - no conflict of interest unless economy would force him to take multiple family or commercial. 2. Monte K. Falls - no conflict of interest except willing to resign Code Enforcement Board for P&Z. His term is up March, 1991 anyway. 3. Keith A. Pelan - only one conflict in three years. Most Urban Resource work St. Lucie and Martin County but trying to get more work in Indian River County so potential for conflict of interest there. 4. Bud Kleckner - spokesman for Conservation Committee and other environmental groups. Those who did not participate in our Comp Plan and LDR workshops: 1. Valerie Brant - Gifford/Teacher - no conflict. 2. Joan B. Schearer - Teacher - no conflict. 3. Don Minnich - Architect for Darrell McQueen and others - conflict of interest. 4. Steven Lulich - Attorney - has appeared once before P&Z; also negotiated with staff on library land. 5. Damien Gilliams - Realtor - no conflict. 6. Robert M. Berg - Contractor in Broward County/Retired. Chairman Bird asked for nominations to replace John Brenner. Commissioner Scurlock placed the name of Monte Falls in nomination, noting that while he was the one who raised the original question about possible conflicts of interest, Mr. Falls is an engineer and does have a technical background but he is now working for the City and not out in the private sector. 41 JAN 29 1991 BOOK 82 PAVE O.3 AIM 1S91 BOOK 82 PAGE b54 Commissioner Bowman placed the name of Joan Shearer in nomination, noting that she would like to see a.balance on this Board because she felt it presently is strongly geared toward agriculture. Commissioner Eggert placed the name of Anthony Donadio in nomination, noting that he participated in the Comp Plan and LDR workshops and she felt this was a good indication of his interest and knowledge. Commissioner Wheeler had no nomination, nor did Chairman Bird, and both indicated they felt all three named were excellent candidates. Chairman Bird stated that he would call for a vote on the candidates in the order named, the first being Monte Falls. Chairman Bird and Commissioners Scurlock and Wheeler voted in favor of appointing Monte Falls to the P&Z and upon hearing their vote, Commissioners Eggert and Bowman decided to make it unanimous. Discussion followed regarding the fact that Mr. Falls will be resigning from the Code Enforcement Board and we will have to find someone to fill the slot he was filling on that Board, which is a technically -oriented Board. After further discussion, the Chairman, with the unanimous agreement of the Board, accepted the resignation of Monte Falls from the Code Enforcement Board; appointed him to the Planning & Zoning Commission to fill the vacancy left by John Brenner; and agreed to advertise to fill the vacancy on the Code Enforcement Board created by the resignation of Mr. Falls. There being no further business, on Motion duly made, seconded and carried, the Board adjourned at 10:55 o'clock A. M. ATTEST: Clerk 42 Chairman