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Home My WebLink About2/19/1991's. BOARD OF COUNTY COMMISSIONERS INDIAN RIVER COUNTY, FLORIDA AGENDA REGULAR MEETING TUESDAY, FEBRUARY 19, 1991 9:00 A.M. - COUNTY COMMISSION CHAMBER COUNTY ADMINISTRATION BUILDING 1840 25TH STREET VERO BEACH, FLORIDA it COUNTY COMMISSIONERS Richard N. Bird, Chairman Gary C. Wheeler, Vice Chairman Margaret C. Bowman Carolyn K. Eggert Don C. Scurlock James E. Chandler, County Administrator Charles P. Vitunac, County Attorney Jeffrey K. Barton, Clerk to the Board * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * 9:00 A.M. 1. CALL TO ORDER 2. INVOCATION - Rev. David Mulford First Presbyterian Church 3. PLEDGE OF ALLEGIANCE - Comm. Richard N. Bird 4. ADDITIONS TO THE AGENDA/EMERGENCY ITEMS 1) Proposed legislation for increased state aid for public libraries. 2) Code Enforcement appointment. 3)' Transgortation Planning . Committee . report 4) postponement of Item 11-F - Worker's Comp. Admin. Manual. 5. PROCLAMATION AND PRESENTATIONS None Q. APPROVAL OF MINUTES Regular meeting of 1/22/91 7. CONSENT AGENDA A. Accept resignation of Major Bob Reese from County Correctional Planning Committee & approve appoint- ment of Capt. Calvin Jones (letter dated February 6, 1991) B. Approve out-of-state travel for Commissioners / staff to attend WASTE EXPO '91, April 8-12, 1991, Wash., DC C. Unemployment Compensation - Budget Amendment 026 (memorandum dated February 7, 1991) D. Cappelen Building Lease - Addendum Number One (memorandum dated February 7, 1991) E. IRC Health Unit - Change Order No. 4 (memorandum dated February 7, 1991) FEB 19 1991 poop [AGE 694: FEB 19 9I BOOK 7. CONSENT AGENDA (continued): F. County Fairgrounds Fee Schedule Adoption (memorandum dated February 6, 1991) G. Amendment to Resolution 90-156 (memorandum dated 2/12/91) H. Misc. Budget Amendment 028 (memorandum dated 2/13/91) I. Florida Power & Light to Purchase Right -of -Way (memorandum dated Feb. 12, 1991) J. Release of Utility Liens (memorandum dated Feb. 13, 1991) 8. CONSTITUTIONAL OFFICERS AND GOVERNMENTAL AGENCIES None 9:05 a.m. 9. PUBLIC ITEMS A. PUBLIC DISCUSSION ITEMS John Morrison request to speak on behalf of Indian River Citrus League concerning proposed consolidation and unification of emergency services (no backup material provided) B. PUBLIC HEARINGS Plat Vacation Request for a Portion of Cambridge Park S/D & Request for Final Plat Approval for a Second Replat of a Portion of Cambridge Park S/D (memorandum dated Feb. 11, 1991) •10. COUNTY ADMINISTRATOR'S MATTERS A. Purchase of Lot 1, Tess east 61.8' of Blk. 7, Booker T. Washington S/D (memorandum dated February 7, 1991) B. Purchase of Lots 12 & 13, Blk. 44; Lot 3, Blk. 44; Lot 10, Blk 45 for new courthouse site (memorandum dated Feb. 8, 1991) 11. DEPARTMENTAL MATTERS A. COMMUNITY DEVELOPMENT None B. EMERGENCY SERVICES None C. GENERAL SERVICES Office & Administrative Space Needs Master Plan (memorandum dated Feb. 13, 1991) 11. DEPARTMENTAL MATTERS (continued) : D. E. F. G. LEISURE SERVICES None OFFICE OF MANAGEMENT AND BUDGET None PERSONNEL Proposed Amendment; Administrative Manual (memorandum dated February 12, 1991) PUBLIC WORKS Request from residents on 37th 10th and 11th Streets, to close block party (memorandum dated February 7 Ave. between roads for a , 1991) H. UTILITIES 1. Florida Power & Light Commercial / Industrial Load Control Program (memorandum dated February 11, 1991) 2. Engineering Firm Selection - Engineering Design & Construction Inspection Services for a Central Region Effluent Disposal System (memorandum dated February 7, 1991) 3. Petition for Water Service on Flora Lane - 62nd Place (memorandum dated February 8, 1991) 4. 12th St. Water System (memorandum dated February 11, 1991) 5. North County Wastewater Treatment Plant Operations and Maintenance (O&M) Manuals (memorandum dated February 11, 1991) 6. 43rd Ave. Water Main Extension, Change Order #1 (memorandum dated February 8, 1991) 12. COUNTY ATTORNEY None 13. COMMISSIONERS ITEMS A. CHAIRMAN RICHARD N. BIRD Parks & Recreation Committee Recommendations (memorandum dated Feb. 11, 1991) B. VICE CHAIRMAN GARY C. WHEELER FEB 19 1991 BOOK 82 [AGE 13'yi"�? FEB9 1991 13. COMMISSIONERS ITEMS (continued): C. COMMISSIONER MARGARET C. BOWMAN D. COMMISSIONER CAROLYN K. EGGERT E. COMMISSIONER DON C. SCURLOCK 14. SPECIAL DISTRICTS A. NORTH COUNTY FIRE DISTRICT None B. SOUTH COUNTY FIRE DISTRICT None C. SOLID WASTE DISPOSAL DISTRICT Replacement for Vehicle Number 176 (memorandum dated Feb. 5, 1991) 15. ADJOURNMENT BOOK 82 FAE b. B ANYONE WHO MAY WISH TO APPEAL ANY DECISION WHICH MAY BE MADE AT THIS MEETING WILL NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE "APPEAL WILL BE BASED. Tuesday, February 19, 1991 The Board of County Commissioners of Indian River County, Florida, met in Regular Session at the County Commission Chambers, 1840 25th Street, Vero Beach, Florida, on Tuesday, February 19, 1991, at 9:00 o'clock A.M. Present were Richard N. Bird, Chairman; Gary C. Wheeler, Vice Chairman; Margaret C. Bowman; Carolyn K. Eggert; and Don C. Scurlock, Jr. Also present were James E. Chandler, County Administrator; Charles P. Vitunac, Attorney to the Board of County Commissioners; and Barbara Bonnah, Deputy Clerk. The Chairman called the meeting to order. Reverend David Mulford of the First Presbyterian Church gave the invocation, and Chairman Bird led the Pledge of Allegiance to the Flag. ADDITIONS TO THE AGENDA/EMERGENCY ITEMS Commissioner Eggert requested the addition to her matters of an item regarding proposed legislation for increased state aid for public libraries and a Code Enforcement appointment. Commissioner Bowman requested the addition of a Trans- portation Planning Committee report. Chairman Bird announced that a request has been made to remove Item 11-F - Proposed Amendment Workers' Compensation; Administrative Manual - and to bring it back in one week. FEB 19 1991 ON MOTION by Commissioner Wheeler, SECONDED by Commissioner Bowman, the Board unanimously deleted and added the above items from today's Agenda. E0U FAUE.608 SEB IS }9 1 APPROVAL OF MINUTES BOOK :. FhCL 6f10 The Chairman asked if there were any corrections or additions to the Minutes of the Regular Meeting of January 22, 1991. There were none. ON MOTION by Commissioner Eggert, SECONDED by Commissioner Bowman, the Board unanimously approved the Minutes of the Regular Meeting of 1/22/91, as written. CONSENT AGENDA Commissioner Wheeler requested that Item B be removed for discussion, and Commissioner Scurlock requested that Item I be removed also. A. Appointment to County Correctional Planning Committee The Board reviewed the following letter dated 2/6/91: Afteriff P.O. BOX BOB PHONE 50-8700 R.T. "TIM" DOBECK •WD!ANRNERCOUNTY BER FLORIDA SHERIFFS ASSOCIATION OF NATIONAL SHERIFFS ASSOCIATION CH, FLORIDA 92961-oBalsilST?IBUTUST Adrn:n:strator Attcraey Petconnel• Public -Works Com.1iuttity L.ev. Utilities --�" Finance Other February 6, 199 Commissioner Gary Wheeler Chairman County Correctional Planning Committee 1840 25th Street Vero Beach, Florida 32960 Dear Gary: The Sheriff has added more responsibilities to my job description and at this time he has appointed Captain Calvin Jones as the Jail Administrator. Would you please replace me on the Planning end Jail Committee with Captain Calvin Jones I thank you for your cooperation in the past and if I can be of any further assistance to you please feel free to contact me. I am sure Captain Jones will do a good job for you and assist you in all matters concerning the correctional facility. Sincerely, R. T. "TIM" DOBECK, SHERIFF //c Major M. L. "Bob" Reese MLR/rw 2 ON MOTION by Commissioner Eggert, SECONDED by Commissioner Scurlock, the Board unanimously accepted the resignation of Major Bob Reese from the County Correctional Planning Committee and approved the appointment of Capt. Calvin Jones as his replacement. B. Approval of Out -of -State Travel - WASTE EXPO '91 in Washington, D.C. Commissioner Wheeler asked who would be attending this exposition in Washington, and Commissioner Scurlock advised that the request is for himself. He didn't know if anyone from staff was planning on attending. Commissioner Scurlock pointed out that with the exception of the Attorney's Office, all staff travel goes through Administrator Chandler. Administrator Chandler believed that Utilities Director Terry Pinto or Ron Brooks might be attending the exposition. He confirmed that the policy has been that he approves travel for staff with the exception of himself and Attorney Vitunac. ON MOTION by Commissioner Wheeler, SECONDED by Commissioner Eggert, the Board unanimously approved out-of-state travel for Commissioner Scurlock to attend Waste Expo '91 in Washington, D.C. on April 8-12, 1991. 3 FEB 19 LOOK - ` F4E n70 FEB 19 199 IcooK 82 F'AGE 701 C. Budget Amendment #026 - Unemployment Compensation The Board reviewed the following memo dated 2/7/91: TO: Members of the Board of County Commissioners DATE: February 7, 1991 SUBJECT: THROUGH: Joseph A. Baird OMB Director FROM: UNEMPLOYMENT COMPENSATION BUDGET AMENDMENT 026 - CONSENT AGENDA 1 Leila Beth Miller J Budget Analyst d - DESCRIPTION AND CONDITIONS The State of Florida, Department of Labor, has charged Indian River County for Unemployment Compensation payments to former employees. A budget amendment is required to reflect these payments. RECOMMENDATION Staff recommends that the Board of County Commissioners approve budget amendment 026 to refund Unemployment Compensation payments, funding to come from contingencies. ON MOTION by Commissioner Eggert, SECONDED by Commissioner Scurlock, the Board unanimously approved Budget Amendment #026 to refund Unemployment Compensation payments, funding to come from contingencies. 4 TO:' Members of the Board of County Commissioners FROM: Joseph A. Baird OMB Director SUBJECT: BUDGET AMENDMENT NUMBER: 026 DATE: February 19, 1991 Entry Number' Funds/Department/Account Name 1. EXPENSE Account Number Increase Decrease GENERAL FUND Clerk of Circuit Court Unemployment Compensation Clerk to the Board Unemployment Compensation Board of County Commissioners Unemployment Compensation Parks Unemployment Compensation Elections Unemployment Compensation Reserve for Contingencies 001-309-516-012.15 001-300-513-012.15 001-101-511-012.15 001-210-572-012.15 001-700-519-012.15 001-199-581-099.91 $ 2,465 $ 1,360 $ 54 EXPENSE $ 0 $ 0 $ 0 7 $ 0 10 $ 0 0 $ 3,896 GOLF COURSE Clubhouse Unemployment Compensation Electrical Services 418-236-572-012.15 418-221-572-034.31 37 0 $ 0 37 EXPENSE SOLID WASTE Recycling Unemployment Compensation Cash Forward REVENUE 411-255-534-012.15,$ 411-255-534-099.921_$ 748 •0 0 $ 748 FLEET MANAGEMENT Automobile Maintenance EXPENSE 501-000-395-010.00,$ 708 Unemployment Compensation 501-242-591-012.15;$ 708 5 FEB 19 1991 BOOK 82 FACE 706 r FEB 9 i991 goo. 82 F'AIA 703 D. Lease Agreement - Cappelen Building___Addendum Number_One The Board reviewed the following memo dated 2/7/91: DATE: FEBRUARY 7, 1991 TO: HONORABLE BOARD OF COUNTY COMMISSIONERS THRU: JAMES E. CHANDLER COUNTY ADMINISTRATOR FROM: H.T. "SONNY" DEAN, DIRECTO DEPARTMENT OF GENERAL SERVICES SUBJECT: CAPPELEN BUILDING LEASE - ADDENDUM NUMBER ONE BACKGROUND: It is anticipated that the new Health Clinic will not be ready for occupancy until the last of April or.. first of May of this year. Offices located in the subject building will not be able to move until sometime after completion of that facility. Indian River County's lease on the Cappelen Building will expire on March 31, 1991. In order to facilitate services, it will be necessary to extend the lease until a move to our new facilities can be accomplished. Russell G. Cappelen, owner of the subject building, has agreed to a month-to-month lease until we are ready to move. A price increase of $70.00 as agreed to in the original lease, will be included. Total monthly lease cost will be $1,540.00. RECOMMENDATIONS: Staff recommends approval of Addendum Number One to our lease agreement, and requests authorization for their Chairman to execute the formal documents. ON MOTION by Commissioner Eggert, SECONDED by Commissioner Scurlock, the Board unanimously approved Addendum Number One to the Lease Agreement on the Cappelen Building, as recommended by staff. ADDENDUM NO. ONE TO LEASE AGREEMENT IS ON FILE IN THE OFFICE OF THE CLERK TO THE BOARD 6 E. IRC Health Unit - Change Order #4 The Board reviewed the following memo dated 2/7/91: DATE: TO: THRU: FROM: SUBJECT: FEBRUARY 7, 1991 HONORABLE BOARD OF COUNTY COMMISSIONERS JAMES E. CHANDLER COUNTY ADMINISTRATOR H.T. "SONNY" DEAN, DIRECTOR DEPARTMENT OF GENERAL SERVI ES INDIAN RIVER COUNTY HEALTH UNIT CHANGE ORDER NUMBER 4 BACKGROUND: The following Proposal Requests are hereby submitted as Change Order Number Four on the subject project which will necessitate a change in the contract with Miorelli Engineering and Indian River County. P.R. 22 - Relocate Electrical Service Transformer Pad due to existing oak tree. Cost of $4,025.00 and no additional time. P.R. 23 - Install additional light in parking lot to eliminate dark spot. Cost of $1,057.00 and no additional time. P.R. 26 - Install additional piping and valves as required by City of Vero Beach. Cost of $1,136.00 and no additional time. P.R. 31 Install one additional fire extinguisher as required by Fire Marshall. Cost of $162.00 and no additional time. Net affect on the original contract would be an increase of $6,380.00 or a total contract price of $2,441,531.00 and no additional days. Completion date remains at May 10, 1991. RECOMMENDATIONS: Staff recommends Board approval of the Proposal Requests as submitted, and requests authorization for their Chairman to execute the formal Change Order. ON MOTION by Commissioner Eggert, SECONDED by Commissioner Scurlock, the Board unanimously approved Change Order #4 with Miorelli Engineering, as set out in the above staff recommendation. CHANGE ORDER #4 IS ON FILE IN THE OFFICE OF THE CLERK TO THE BOARD 7 FEB 19 1991 P001( 8 PACE ll O FEB 19 IM eocl. 82 EA,E 05 F. Resolution - County Fairgrounds Fee Schedule Adoption The Board reviewed the following memo dated 2/6/91: TO: Board of County Commissioners DATE: February 6, 1991 FILE FROM' Bob Komarinetz l', ' Director of Leis re Services COUNTY FAIRGROUNDS UBJECT: FEE SCHEDULE ADOPTION REFERENCES: Attached is a resolution adopting a fee schedule for the Indian River County Fairgrounds and pavillion. Staff recommends the Board approve this resolution. ON MOTION by Commissioner Eggert, SECONDED by Commissioner Scurlock, the Board unanimously approved Resolution 91-21, adopting a schedule of rates, fees, and charges for operation of the Indian River County Fairgrounds. 8 RESOLUTION NO. 91- 21 A RESOLUTION OF INDIAN RIVER COUNTY, FLORIDA, ADOPTING A SCHEDULE OF RATES, FEES, AND CHARGES FOR OPERATION OF THE INDIAN RIVER COUNTY FAIRGROUNDS. WHEREAS, on May 2, 1988, Indian River County obtained a completed Parks and Recreation User Fee Revenue Study from Mayes, Suddruth & Etherege, Inc., parks consultants; and WHEREAS, pursuant to that report, the County has been charging certain daily fees and trash deposits for the County fairgrounds, depending on the number of acres leased by any user; and WHEREAS, recently a new pavilion has been constructed at the fairgrounds which will necessitate a new fee schedule, NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, that: 1. The attached Exhibit "A," Daily Rate Schedule for Lease of Indian River County Fairgrounds, is hereby adopted as the official fee schedule for rates, fees, and charges to be charged at the fairgrounds. 2. The attached Exhibit "B," Insurance Requirements, Fairgrounds Lease, contains the minimum requirements with which any user of the fairgrounds must comply. The resolution was moved for adoption by Commissioner Eggert the motion was seconded by Commissioner S c u r 1 o c k , and, upon being put to a vote, the vote was as follows: Chairman Richard N. Bird Aye Vice Chairman Gary C. Wheeler Aye Commissioners Don C. Scurlock, Jr. Aye Commissioner Margaret C. Bowman Aye Commissioner Carolyn K. Eggert Aye The Chairman thereupon declared the resolution duly passed and adopted this 19 day of February , 1991. BOARD OF COUNTY COMMISSIONERS INDIAN RIV COUNTY, FLORIDA By Mee -41 Richard N. Bird Chairman Attachments: Exhibits "A" and "B" RESOLUTION 91-21 IS ON FILE IN ITS ENTIRETY IN THE OFFICE OF THE CLERK TO THE BOARD 9 FEB 19 19 1 BOOK FnE /U6 FEB 19 1991 G. Resolution 91-19 Amending Resolution 90-156 POOK 82 F.,i [ 707 The Board reviewed the following memo dated 2/12/91: TO: FROM: Terrence P. O'Brien DATE: February 12, 1991 RE: CONSENT AGENDA - 2/19/91 AMENDMENT TO RESOLUTION 90-156 Board of County Commissioners The attached resolution amending Resolution 90-156 by changing the name of the Professional Advisory Committee to the Professional Services Advisory Committee has been prepared for consideration. Staff recommends approval. ON MOTION by Commissioner Eggert, SECONDED by Commissioner Scurlock, the Board unanimously approved Resolution 91-19, amending Resolution 90-156 by changing the name of the Professional Advisory Committee to the Professional Services Advisory Committee. 10 RESOLUTION 91- 1 9 A RESOLUTION OF INDIAN RIVER COUNTY, FLORIDA AMENDING RESOLUTION NO. 90-156 BY CHANGING THE NAME OF THE PROFESSIONAL ADVISORY COMMITTEE TO THE PROFESSIONAL SERVICES ADVISORY COMMITTEE. WHEREAS, Resolution No. 90-156 established the Professional Advisory Committee; and WHEREAS, it was the intention to have the title of this committee reflect that it would be representative of professional services, NOW, THEREFORE, be it resolved by the Board of County Commissioners of Indian River County, Florida that: The name of the Professional Advisory Committee is hereby changed to the Professional Services Advisory Committee. The resolution was moved for adoption by Commissioner Eggert and the motion was seconded by Commissioner S c u r 1 o c k , and, upon being put to a vote, the vote was as follows: Chairman Richard N. Bird Vice Chairman Gary C. Wheeler Commissioner Don C. Scurlock Commissioner Margaret C. Bowman Commissioner Carolyn K. Eggert Aye Aye Aye Aye Aye The Chairman thereupon declared the resolution duly passed and adopted this 19 day of February , 1991. BOARD OF COUNTY COMMISSIONERS INDIAN RIVER COUNTY, FLORIDA By Attest FEB 1 9 1991 dze_0 Richard N. Bird Chairman 11 I•idiri [La Ca Accr°yed Date Admin. J. C ,7_/3_9, Le al E!udget Dept. Risk Myr. [Tot( 82 F'A E CDS FEB 19 1991 °� EOG. PAGE H. Budget Amendment #028 - Miscellaneous Items The Board reviewed the following memo dated 2/13/91: TO: Members of the Board of County Commissioners DATE: February 13, 1991 SUBJECT: MISCELLANEOUS BUDGET AMENDMENT 028 - CONSENT AGENDA THROUGH: Joseph A. Baird(V, OMB Director FROM: Irene Lewis Budget Analyst, DESCRIPTION AND CONDITIONS The attached budget amendment is to appropriate funding for the following: 1. Building alterations were approved in the 1989/90 fiscal year for the North County Fire Station. The final payment was made in the 1990/91 fiscal year. 2. The IRC/FDOT Joint Participation Agreement/Transportation Study Grant 1989/90 for $25,000 has a balance remaining of $2,198, which will be expended in the 1990/91 fiscal year. 3. In the 1989/90 fiscal year, $15,000 was budgeted in the Tourist Development Fund for the Vero Beach Rotary Sunrise Bike Race. Expenses were not incurred until the 1990/91 fiscal year. 4. To allocate donations from South County Fire volunteer firefighters to purchase a Fire Service Incident Reporting System software package. RECOMMENDATION Staff recommends that the Board of County Commissioners approve the attached budget amendment. ON MOTION by Commissioner Eggert, SECONDED by Commissioner Scurlock, the Board unanimously approved Budget Amendment #028 for miscellaneous items as set out in the above staff recommendation. 12 TO: Members of the Board .sf County Commissioners FROM: Joseph A. Bai OMB Director Entry Number' Funds/Department/Account Name SUBJECT: BUDGET AMENDMENT NUMBER: 028 DATE: February 13, 1991 1. REVENUE Account Number Increase Decrease NORTH CTY. FIRE DISTRICT/ Cash Forward EXPENSE 115-000-389-040.00 $ 721.00 NORTH CTY. FIRE DISTRICT/ Building Alterations 115-104-522-041.25 $ 721.00 $ 0 2. REVENUE ROAD AND BRIDGE/ Cash Forward ,111-000-389-040.00 EXPENSE $ 2,198.00 $ 0 ROAD AND BRIDGE/Traffic Eng. Other Machinery and Equipment 111-245-541-066.49;$ 2,198.00,$ 0 3. REVENUE TOURIST DEVELOPMENT FUND/ Cash Forward EXPENSE 119-000-389-040.00;$15.000.00 TOURIST DEVELOPMENT FUND/ City of Vero Beach 1119-110-572-088.11 $ 0 $15,000.00 $ 0 4. REVENUE SOUTH COUNTY FIRE DISTRICT/ Contributions ;114-000-366-094.00;$ 1,445.00 EXPENSE SOUTH COUNTY FIRE DISTRICT/ Software $ 0 114-120-522-035.12,$ 1,445.00 $ 0 I. Florida Power & Light to Purchase_Right_of_Way The Board reviewed the following memo dated 2/12/91: 13 FEB 1:. 9 1991 2 �ry a r? BOOK FA E 7J FEB 19 1991 PGGKLJ„r PAGE 711 TO: FROM: SUBJECT: DATE: James E. Chandler, County Administrator James W. Davis, P.E., Public Works Director Florida Power & Light to Purchase Right -of -Way February 12, 1991 FILE: easemt.agn DESCRIPTION AND CONDITIONS Florida Power & Light is requesting a 10' wide by 50' long easement located at the south west corner of the intersection of 90th Avenue and SW 4th Street. This easement would cover an aerial encroachment of this parcel with a new/upgrade line they are planning to build along the south side of SW 4th Street. RECOMMENDATIONS AND FUNDING Staff recommends granting an easement as described above. Staff requests the Chairman sign the attached easement form. Administrator Chandler wished to clarify that this is an easement, not a purchase of right-of-way. Commissioner Scurlock wanted assurance that staff has fully researched this and looked at the Tong -range implication in terms of expansion of that intersection. He felt it is important to make sure that when we go to expand that intersection in 5 or 10 years from now, our future road program is not jeopardized. Administrator Chandler advised that the granting of the easement for overhead lights does not conflict with any short or Tong -range plans that the County has for this intersection. ON MOTION by Commissioner Scurlock, SECONDED by Commissioner Eggert, the Board unanimously granted an easement as described above to FP&L, as recommended by staff. EASEMENT IS ON FILE IN THE OFFICE OF THE CLERK TO THE BOARD 14 J. Release of County Utility Liens The Board reviewed the following memo dated 2/13/91: TO: Board of County Commissioners FROM: " Lea R. Keller, CLA, County Attorney's Office DATE: February 13, 1991 RE: CONSENT AGENDA - B . C. C. MEETING 2/19/91 RELEASE OF UTILITY LIENS I have prepared the following lien related documents and request that the Board authorize the Chairman to sign them: 1. Release of Water Liens - SUMMERPLACE in the names of: FJELDHEIM WIXON 2. Satisfaction of Impact Fee in the names of POWER and FINLAYSON 3. Release of Sewer Liens - NORTH COUNTY SEWER PROJECT in the names of: d 1 d J UNDERHILL JUDAH SOFIA NEU SUDOL (MICHARD) FERRERI BENOIT - O'NEILL TUMOLO MEMMER SCHWARZ Additional back-up information is on file in the County Attorney's Office. ON MOTION by Commissioner Scurlock, SECONDED by Commissioner Eggert, the Board unanimously approved the release of utility liens as listed in the above staff recommendation. RELEASE OF LIENS ARE ON FILE IN THE OFFICE OF THE CLERK TO THE BOARD 15 BOOK 82 PAGE 12 FEB 19 1991 FEB 19 999 ETOK 82 PACE 713 INDIAN RIVER CITRUS LEAGUE'S POSITION ON PROPOSED CONSOLIDATION AND UNIFICATION OF EMERGENCY SERVICES John J. Morrison, speaking on behalf of the Indian River Citrus League, stated that they are not opposed to the forthcoming referendum. To the contrary, they are actively in support of it. The problem was that they were given some misinformation regarding the taxation of citrus groves whereby an 80 -acre grove, for example, would be taxed at inception at the present levels of $750 per year going up to $1050 a year. The West Fire District is almost entirely agriculture, and League members were worried that the current low millage would skyrocket to the level of the urban areas. However, in going over the County's detailed plan with Emergency Management Director Doug Wright, the proposed taxation comes out identically all the way down as to where the participation in cost is and the utilization is of fire services and EMS services. Therefore, their position is that they are strongly in support of the referendum, and hope it will be supported throughout the county. Mr. Morrison felt the county's fire services and ALS system are first class and worth every cent of taxation that is proposed. Commissioner Wheeler thanked Mr. Morrison for the considerable time he spent going over this matter with staff and coming before the Board today to clarify the League's position on the referendum. Mr. Morrison wished to point out that the Citrus League is a low -profile operation. There are some 70,000 acres of citrus groves in this county, but because most of the acreage is westward, people don't realize the magnitude of the operation or the extent of the export sales to Asia and Europe. The citrus industry is the largest business in the county and still the largest employer in the county. One out of every 5 people in the county are directly or indirectly employed by the citrus 16 industry. In conclusion, Mr. Morrison reiterated the League's support of the consolidation of services and commended the fine fire and EMS services in the county. Chairman Bird expressed the Board's appreciation of the Citrus League's support. William Koolage, 815 26th Avenue, also wished to express his support of the unification of the fire districts. He felt it is a real forward step for the county, and hoped to see the con- solidation implemented as soon as possible. PLAT VACATION.REQUEST FOR A PORTION OF CAMBRIDGE PARK SUBDIVISION AND REQUEST FOR FINAL PLAT APPROVAL FOR A SECOND REPLAT OF A PORTION OF CAMBRIDGE PARK SUBDIVISION The hour of 9:05 o'clock A.M. having passed, the Deputy Clerk read the following Notice with Proof of Publication attached, to wit: VERO BEACH PRESS -JOURNAL Published Daily Vero Beach, Indian River County, Florida COUNTY OF INDIAN RIVER: STATE OF FLORIDA Before the undersigned authority personally appeared J. J. Schumann, Jr. who on oath says that he Is Business Manager of the Vero Beach Press -Journal, a daily newspaper published at Vero Beach In Indian River County, Florida; that the attached copy of advertisement, being in the matter o1 / 3 J (.. In �y /l%w the/ / /Court, was pub- lished in said newspaper in the issues o1 ✓.z9 er,f7 d� /e Affiant further says that the said Vero Beach Press -Journal is a newspaper published at Vero Beach, In said Indian River County, Florida, and tdiat the said newspaper has heretofore been continuously published In said Indian River County, Ftorida, each daily and has been entered as second class mail matter at the post office In Vero Beach, in said Indian River Coun- ty, Florida, for a period of one year next preceding the first publication of the attached copy of . advertisement; and altient further says that he has neither paid nor promised any person, firm or corporation any discount, rebate• commission or refund for the purpose of securing this advertisement for publication in the said newspaper. Sworn to and subscribed before me this _/6 day oLC 7.D. 19 9/ — f/r nnj • ,7-d 'l�i aper) 6ewHrMtarrAker eoefity; Florida) -- . • (SEAL) FEB 19 1991 .,n. ' ' fnr6.1 iFlyld0 . MI 17 NOTICE OF PUBLIC HEARING NOTICE Is hereby given that Wm. C. Brown Company, Publishers (Incorporated), an Iowa corporation, has made application to Indian River County for a partial vacation of plat pursu- ant to Florida Statute 177.101. This vacation af- fects lot numbers 6 through 27, 32 through 50, 57 through 68, and 104 through 113 (Inclusive) and the common areas surrounding said lots of! the Plat of Cambridge Park, said plat being re-• corded In Plat Book 12, Pages 98, 98A, 988 and 98C of the public records of Indian River Coun-; A public hearing on the proposed partial vacation will be held on Tuesday, February 19, 1991 at 9:05 a.m. by the Board of County Com -r missloners in the County Commission Chambers of the County Administrative Complex at 1840 25th Street, Vero Beach, Florida. Anyone who may wish to appeal any decision; which may be made at this meeting will need to ensure that a verbatim record of the proceed-; Ings Is made, which includes testimony and evi- dence upon which the appeal Is based. INDIAN RIVER COUNTY BOARD OF COUNTY COMMISSIONERS g DICK BIRD, CHAIRMAN Feb. 8.15,1991 767829 . fkOOK F'.,�6 Cr 1jiI- ,� FEE 19 199 POOK 8 2 FAE 715 The Board reviewed the following memo dated 2/11/91: TO: James E. Chandler County Administrator DIVISION HEAD CONCURRENCE: Robert M. Keat ' g, r P Community Developm- Director THROUGH: Stan Boling, AICP Planning Director FROM: Christopher D. Rison Staff Planner, Current Development DATE: February 11, 1991 SUBJECT: PLAT VACATION REQUEST FOR A PORTION OF CAMBRIDGE PARK SUBDIVISION AND REQUEST FOR FINAL PLAT APPROVAL FOR SECOND REPLAT OF A PORTION OF CAMBRIDGE PARK SUBDIVISION It is requested that the data herein presented be given formal consideration by the Board of County Commissioners at its regular meeting of February 19, 1991. DESCRIPTION AND CONDITIONS: Paul Domico, on behalf of William C. Brown Company, Publishers (Incorporated), is requesting that the Board of County Commissioners vacate a portion of the Cambridge Park Subdivision as recorded in Plat Book 12, Pages 98, 98A and 98B, Public Records of Indian River County, Florida. The portion of the plat to be vacated (see Attachment #4) includes lots 6 through 27, 32 through 50, 57 through 68 and 104 through 113 (inclusive), all of which are owned by William C. Brown Company, Publishers (Incorporated). All the subject property is located within the Cambridge Park Subdivision (see Attachment #3). Along with this plat vacation request, Paul Domico is also requesting approval of a Second Replat to replat the area to be vacated. The portion, of the plat to be vacated will not affect any public or private facilities or access rights other than what relates to the lots being vacated as the owner, William C. Brown, Publishers (Incorporated), has decided to replat the vacated area in order to provide fewer residential units within the subdivision. The submitted final replat conforms to the preliminary plat approved by the Planning and Zoning Commission at its September 20, 1990 meeting. Neither the plat vacation nor the replat request will actually affect the existing subdivision improvements (i.e. roads, utilities and drainage, etc.). The plat vacation is required to properly allow the replatting of the same area. ANALYSIS: According to Chapter 177.•101 of the Florida Statutes, the Board of County Commissioners has the authority to vacate plats in whole or in part, returning all or portions of the property into acreage. The vacation is accomplished by resolution of the Board. Before the resolution can be approved by the County Commission: 18 1. It must be shown that the persons making application for the vacation own fee simple title to that part of the tract covered by the plat sought to be vacated. 2. It must be shown that the vacation will not affect the ownership or right of convenient access of persons owning other parts of the subdivision. 3. Notice of the intention to apply to the County -Commission for vacation of the plat must be published in a newspaper of general circulation. 4. Proof of publication of the petition for vacation must be attached to the petition. 5. Certificates showing that all State and County taxes have been paid must be provided. The applicant has submitted all of the above information which has been reviewed and approved by the County Attorney's Office. Thus, all state requirements concerning plat vacation have been met, and staff has no objections to the requested vacation. Requirements for final plat approval have been satisfied for the requested Second Replat. Staff has no objections to granting final plat approval for this Second Replat. RECOMMENDATION: Staff recommends that the Board of County Commissioners: 1. Adopt the attached resolution vacating lots 6 through 27, 32 through 50, 57 through 68 and 104 through 113 (inclusive) of the Cambridge Park plat as recorded in Plat Book 12, Page 98A and 98B; 2. authorize the Chairman to sign the plat vacation resolution; and 3. approve the submitted Cambridge Park Second Replat. The Chairman opened the Public Hearing, and asked if anyone wished to be heard in this matter. There being none, he closed the Public Hearing. ON MOTION by Commissioner Wheeler, SECONDED by Commissioner Eggert, the Board unanimously approved the submitted Cambridge Park Second Replat and adopted Resolution 91-20, vacating lots 6 through 27, through 50, 57 through 68 and 104 through 113 (inclusive) of the Cambridge Park plat as recorded in Plat Book 12, Page 98A and 98B. 19 FEB 19 i99 El00K 2 Du 717 RESOLUTION 91_2a. A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, VACATING, IN PART, THE PLAT OF CAMBRIDGE PARK. WHEREAS, Cambridge Park has been platted pursuant to Florida Statute Chapter 177, as laid out and recorded in Plat Book 12, Pages 98, 98A, 98B and 98C, Public Records of Indian River County, Florida, and WHEREAS, the fee simple owners of a portion of Cambridge Park have applied for vacation of a portion of said plat, returning that portion to acreage, and WHEREAS, the portion of the plat to be vacated consists of Lots 6 through 27, 32 through 50, 57 through 68 and 104 through 113 (inclusive) and the immediately surrounding common areas as more specifically described and depicted on the attached Exhibit "A", and WHEREAS, notice of the intention to apply to the Board of County Commissioners of Indian River County to vacate a portion of such plat has been published as a legal notice in a newspaper of general circulation in Indian River County in not less than two weekly issues of said paper, and WHEREAS, proof of said publication of the petition for vacation is attached hereto, and WHEREAS, a certificate from the Tax Collector showing that all state and county taxes have been paid on the property is attached hereto. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Indian River County, Florida, that: 1. All the above recitals are true and affirmed. 2. That portion of Cambridge Park shown as Lots 6 through 27, 32 through 50, 57 through 68 and 104 through 113 (inclusive) and immediately surrounding common areas as shown on Plat Book 12, Pages 98, 98A, 98B and,98C, Public Records of Indian River County, Florida, and as more specifically described and depicted on the attached Exhibit "A" is returned to acreage. 3. This vacation shall become effective upon filing of a certified copy of this resolution in the Offices of the Clerk of 20 the Circuit Court and the recording of this resolution in the Public Records of Indian River County. The foregoing resolution was offered by Commissioner Wheeler and seconded by Commissioner Eggert , and, being put to a vote, the vote was as follows: Chairman Richard N. Bird Vice Chairman, Gary C. Wheeler Commissioner Margaret C. Bowman Commissioner Don C. Scurlock, Jr. Commissioner Carolyn K. Eggert AyA Ayn Ay e AyA Aye The Chairman thereupon declared the resolution duly passed and adopted this 19th day of FPhrtiary 11 . , 1991. INDIAN RIVER COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS BY: Richard N. Bird, Chairman \u\c\c\camb.res BUDGET AMENDMENT #027 - PURCHASE OF LOT 1, BLOCK 7, BOOKER T. WASHINGTON SUBDIVISION The Board reviewed the following memo dated 2/7/91: TO: Board of County Commissioners DATE: February 7, 1991 FILE: THRU: James E. Chandler County Administrator Randy D FROM: Asst. ooinCiounty AdministratoREFERENCES: PURCHASE OF LOT 1, LESS SUBJECT: EAST 61.8 FEET, BLK. 7, BOOKER T. WASHINGTON S/D 21 FEB 19 1991 FEB 19L9 BOOK 82 FAG[ 71 BACKGROUND The County, in recent years, has purchased property immediately north of the current County Administration Building for the new Health Department Building, additional parking for the County Administration Building, and future uses. The Board has recently purchased Lots 2 and 3, Block 7. County -owned properties are outlined on the attached map. CURRENT The owners of Lot 1, Tess East 61.8 feet, Block 7 of the Booker T. Washington S/D (1705 27th Street) has offered their property for sale at $11,500. RECOMMENDATION Staff recommends the Board Chairman execute the purchase contract for $11,500 and approve budget amendment #027 which includes an additional $1,000 for potential closing costs. Funding for this acquisition would come from Fund 315, optional one -tent sales tax account. Administrator Chandler advised that the budget amendment includes an additional $1,000 for potential closing costs. ON MOTION by Commissioner Scurlock, SECONDED by Commissioner Wheeler, the Board unanimously approved staff's recommendation for the approval of purchase contract in the amount of $11,500 and Budget Amendment #027 which includes .an additional $1,000 for potential closing costs. COPY OF PURCHASE AGREEMENT IS ON FILE IN THE OFFICE OF THE CLERK TO THE BOARD TO: :;ambers of the Board of County Commissioners FROM: Joseph A. Baird OMB Director \\ Entry Number! Funds/Department/Account Name 1. !EXPENSE ;OPTIONAL SALES TAX/Health Bldg. 'Land !Reserve for Contingencies SUBJECT: BUDGET AMENDMENT NUMBER: 027 DATE: February 19, 1991 Account Number J Increase Decrease 315-106-519-066.11 12 500 0 315-106-581-099.91!$ 0 12,500 22 PURCHASE OF LOTS IN BLOCKS 44 AND 45 FOR NEW COURTHOUSE SITE The Board reviewed the following memo dated 2/8/91: TO: Board of County Commissioners DATE: Feb. 8, 1991 FILE: THRU: James E. Chandler ve County Administrato FROM: Randy Dowling Asst to County AdministratoREFERENCES: PURCHASE OF LOTS 12 & 13, BLK. 44, LOT 3, SUBJECT: BLK. 144, AND LOT 10, BLK. 45 FOR NEW COURT- HOUSE SITE BACKGROUND The Board, during its December 18, 1990 regular meeting, approved the new courthouse site and authorized staff to proceed with land acquisition. The Board has approved a public hearing for the March 5, 1991 Commission meeting to execute Lots 1 & 2, BIk. 45 and Lot 3.1, Blk. 45 Option Agreements. The proposed Courthouse site consists of 15 parcels and 13 property owners. CURRENT Bernice Meyer, owner of Lots 12 & 13, Block 44, Dave Whitfield, owner of Lot 3, Block 44, and Janice Diggs, owner of Lot 10, Block 45 have agreed to sell their property for $138,000, $125,000, and $104,000 respectively. These prices are consistent with the acquisition budget. The property owners have signed Option to Purchase and Contract for Sale and Purchase Agreements. The Whitfield property has four month-to-month leases attached to it but the leases will have no schedule or monetary impact. Lots 1 & 2, Block 45 and Lot 3.1, Block 45 are being acquired according to Section 125.355 F.S. which allows the County to not disclose its appraisals but require a public hearing with 30 days notice. However, the Meyer, Whitfield, and Diggs property appraisals were made available to the owners and their acquisition is being made according to Chapter 73 F.S. and the Resolution of Condemnation. Therefore the notice and public hearing are not required. RECOMMENDATION Staff recommends the Board approve Bernice Meyer's, Dave Whitfield's, and Janice Diggs' Option to Purchase and Contract for Sale and Purchase Agreements and authorize the Board Chairman to execute the agreement and all other related necessary documents. FEB 19 23, mor. d;.:: PAGE l'" FEB 69 B(]oK 82 Fret 721 ON MOTION by Commissioner Scurlock, SECONDED by Commissioner Wheeler, the Board unanimously approved Options to Purchase and Contracts for Sale and Purchase for property owned by Bernice Meyer, Dave Whitfield and Janice Diggs, as set out in the above staff recommendation. COPIES OF OPTIONS AND CONTRACTS ARE ON FILE IN THE OFFICE OF THE CLERK TO THE BOARD OFFICE AND ADMINISTRATIVE SPACE NEEDS MASTER PLAN The Board reviewed the following memo dated 2/13/91: DATE: FEBRUARY 13, 1991 TO: HONORABLE BOARD OF COUNTY COMMISSIONERS THRU: JAMES E. CHANDLER COUNTY ADMINISTRATOR FROM: H.T. "SONNY" DEAN, DIRECTOR DEPARTMENT OF GENERAL SERVICES SUBJECT: OFFICE AND ADMINISTRATIVE SPACE NEEDS MASTER PLAN BACKGROUND: On November 20, 1990, the Board of County Commissioners authorized a Request For Qualifications to be '.advertised for the subject consulting services. A review committee was appointed by the County Administrator and on January 2, 1991 five proposals were received for review. On January 16, 1991, the committee met and heard oral presentations from four of the five firms that submitted. Through a point system three firms were ranked and on January 16, 1991 the Board authorized staff to negotiate with the number one firm Vickrey, Ovresat, and Awsumb (VOA). 1NALYS IS : Commissioner Scurlock and this writer met with VOA representatives on February 5, 1991, and negotiated a contract at a not to exceed cost of $85,000.00 with reimbursables not to exceed $745.00. This price was to include the entire scope of work that was outlined in our Request For Qualifications. FUNDING: Monies for this service will come from General Fund Contingency. RECOMMENDATIONS: Staff recommends approval of the contract and requests authorization for their Chairman to execute the formal documents. 24 Chairman Bird asked Administrator Chandler if he felt we had a need for this study at this time, and Administrator Chandler stated that there was no question in his mind that we have a need for this study. He expected it would be our road map for the future for both our short and Tong -term needs. In addition, he believed that this is a fair price for the magnitude of what we are looking at. Commissioner Scurlock reported on the point system used in the ranking of the 3 firms. The only scope of service that wasn't included in depth was the administrative aspect of EMS and fire rescue, as that already was done. ON MOTION by Commissioner Eggert, SECONDED by Commissioner Wheeler, the Board unanimously approved the contract with Vickrey, Ovresat, and Awsumb for an amount not to exceed $85,000 with reimbursables not to exceed $745; price to include the entire scope of work that was outlined in the County's Request for Qualifications, as set out in the above staff recommendation. CONTRACT IS ON FILE IN THE OFFICE OF THE CLERK TO THE BOARD CLOSING OF 37TH AVENUE BETWEEN 10TH AND 11TH STREETS FOR BLOCK PARTY The Board reviewed the following memo dated 2/7/91: TO: James E. Chandler, County Administrator FROM: James W. Davis, P.E. Public Works Director SUBJECT: Request from Residents on 37th Avenue Between 10th and llth Streets, to Close Roads for a Block Party RE: Letter from Nick DiRocco to James Davis Dated February 6, 1991 DATE: February 7, 1991 25 B 19 1991 E?OOK 8 PAGE FEBPr- 1991 POOK Mc 723 DESCRIPTION AND CONDITIONS Residents on 37th Avenue have requested permission to close a portion of this road between 10th and llth Streets for their block party. The party is scheduled for March 23, 1991 10:00 A.M. until midnight. Staff has no objections to this request, provided that: 1) Proper barricades as permitted by the Traffic Engineering Division are installed. 2) A block representative be listed as a contact person in charge of the event in case the road needs to be opened. 3) Access to emergency vehicles be maintained. ON MOTION by Commissioner Bowman, SECONDED by Commissioner Eggert, the Board unanimously approved the closing of 37th Avenue between 10th and 11th Streets for the purpose of a block party, contingent upon compliance with the 3 items set out in the above staff recommendation. FLORIDA POWER AND LIGHT - COMMERCIAL/INDUSTRIAL LOAD CONTROL PROGRAM The Board reviewed the following memo dated 2/11/91: DATE: FEBRUARY 11, 1991 TO: JAMES E. CHANDLER COUNTY ADMINISTRATO FROM: TERRANCE G. PINTO DIRECTOR OF UTILI ERVICES STAFFED AND HARRY E. ASHER PREPARED BY: ASSISTANT DIRE• •`• OF UTILITY SERVICES SUBJECT: FLORIDA POWER AND LIGHT COMMERCIAL/INDUSTRIAL LOAD CONTROL PROGRAM BACKGROUND: The Department of Utility Services will be completing the 3 MGD expansion of the South County R.O. Water plant within 60 days. An integral part of this expansion was a new power generating system for emergency requirements. This generating system also will enable the Department to participate in a new Commercial/Industrial Load Control Program with Florida Power and Light, and take advantage of reduced electrical operating costs. 26 ANALYSIS: By participating in the Commercial/Industrial Load Control Program, the Department could potentially realize annual savings of approximately $30,000.00, projected by using actual consumption data and operating conditions for the period November 1989 through October 1990. The Program grants reduced rates for the privilege of interrupting electrical loads as previously agreed to under the agreement. The plant would normally generate its own power in these emergency situations. The Department of Utility Services requests approval to enter. into the Commercial/Industrial Load Program Agreement with Florida Power and Light, to become effective with the completion of the new generating system at the South County R.O. Water Plant. RECOMMENDATION: The Department of Utility Services recommends that the Board of County Commissioners approve the Department's request to enter into the Commercial/Industrial Load Program Agreement with Florida Power and Light and authorize execution of the Agreement. ON MOTION by Commissioner Scurlock, SECONDED by Commissioner Eggert, the Board unanimously approved the Utility Department's request to enter into the Commercial/Industrial Load Program Agreement with FP&L and authorized execution of the Agreement. AGREEMENT WILL BE PLACED ON FILE IN THE OFFICE OF THE CLERK TO THE BOARD WHEN PROPERLY EXECUTED AND RECEIVED ENGINEERING FIRM SELECTION - CENTRAL REGION EFFLUENT DISPOSAL SYSTEM The Board reviewed the following memo dated 2/7/91: DATE: TO: FROM: FEBRUARY 7, 1991 JAMES E. CHANDLER COUNTY ADMINISTRATOR TERRANCE G. PINT DIRECTOR OF UTI +r `' SERVICES STAFFED AND HARRY. E. ASHE PREPARED BY: ASSISTANT DIRECTOR OF UTILITY SERVICES SUBJECT: ENGINEERING FIRM SELECTION ENGINEERING DESIGN AND CONSTRUCTION INSPECTION - SERVICES FOR A CENTRAL REGION EFFLUENT DISPOSAL SYSTEM 27 FEB 19 1991 POOK AGE 7 PAGE ...��' +d ( Pr— FEB FEB 19199 BACKGROUND: fooK 8 F'VA tg5 On January 9, 1991, the Department of Utility Services received fifteen (15) responses to its Response for Letter of Interest to provide engineering services for the above -referenced project. The selection committee reviewed the fifteen (15) responses and selected five (5) firms to be interviewed for the project. ANALYSIS: On February 6, 1991, the selection committee interviewed the five (5) firms and, as a result of the interviews, ranked the firms as follows: 1. Professional Engineering Consultants 2. Post, Buckley, Schuh, and Jernigan, Inc. 3. Masteller and Moler Associates, Inc. RECOMMENDATIONS: The Department of'Utility Services recommends that the Board of County Commissioners authorize the Department of Utility Services to conduct negotiations and to proceed with an agreement with the first choice firm of Professional Engineering Consultants based upon the outcome of the negotiations. The Department also requests approval to proceed with negotiations with the second and/or third selection if negotiations fail. ON MOTION by Commissioner Eggert, SECONDED by Commissioner Wheeler, the Board unanimously authorized Utility Services to conduct negotiations with Professional Engineering Consultants, as set out in the above staff recommendation. PETITION FOR WATER SERVICE ON FLORA LANE - 62ND PLACE The Board reviewed the following memo dated 2/8/91: DATE: FEBRUARY 8, 1991 TO: JAMES E. CHANDLER COUNTY ADMINISTRATOR FROM: TERRANCE G. PINTO DIRECTOR OF UTILIRVICES PREPARED JAMES D. CHASTAIN'"'A- B- AND STAFFED MANAGER OF ASSE PROJECTS BY: DEPARTMENT OF UTILITY SERVICES SUBJECT: PETITION FOR WATER SERVICE ON FLORA LANE - 62ND PLACE BACKGROUND A petition has been received for a water main extension for Flora Lane to supply potable water to its residents. We are now coming to the Board of County Commissioners to seek approval to begin design of the above project. 28 ANALYSIS The property owners signing the petition represent 67% of the property to be served. This project is ultimately to be paid through the assessment of property owners along the proposed water line route. In the interim, financing will be through the use of impact fee funds. RECOMMENDATION The staff of the Department of Utility Services recommends approval of the above -listed project. ON MOTION by Commissioner Scurlock, SECONDED by Commissioner Wheeler, the Board unanimously approved staff's recommendation as set out in the above memo. 12TH STREET WATER SYSTEM The Board reviewed the following memo dated 2/11/91: DATE: FEBRUARY 11, 1991 TO: JAMES E. CHANDLER FROM: COUNTY ADMINISTRATOR TERRANCE G. PINTO ' ' DIRECTOR OF UTILISERVICES PREPARED WILLIAM F. cCAIN AND STAFFED CAPITAL P ECTS ENGINEER BY: DEPARTMEN :OF --UTILITY SERVICES SUBJECT: 12TH STREET WATER SYSTEM INDIAN RIVER COUNTY PROJECT NO. UW -90 -09 -DS BACKGROUND On August 21, 1990, the Board of County Commissioners approved a Work Authorization with Masteller and Moler Associates, Inc., for design and inspection of the above -listed job. We now want to proceed with the assessment role so that construction can begin. ,ANALYSIS We have negotiated the attached Work Authorization with Masteller and Moler Associates, Inc., for preparation of the preliminary and final assessment role. The total cost of these services is $3,600.00. The costs for these services will temporarily be paid out of the impact fee fund with funds ultimately to come from the assessment of the project. RECOMMENDATION The staff of the Department of Utility Services recommends that the Board of County Commissioners approve the attached Work Authorization with Masteller and Moler Associates, Inc., in the amount of $3,600.00. 29 FEB 19 1991 ROCK C 6 ,A.,[720 FEB 19`� E,4 BOOP; Y J �rur 0_ Gy ...+ �r.0 ON MOTION by Commissioner Scurlock, SECONDED by Commissioner Eggert, the Board unanimously approved Work Authorization 91W-1 in the amount of $3,600, as set out in the above staff recommendation. WORK AUTHORIZATION 91W-1 IS ON FILE IN THE OFFICE OF THE CLERK TO THE BOARD NORTH COUNTY WASTEWATER TREATMENT PLANT OPERATIONS AND MAINTENANCE MANUALS The Board reviewed the following memo dated 2/11/91: DATE: FEBRUARY 11, 1991 TO: JAMES E. CHANDLER COUNTY ADMINISTRATOR FROM: TERRANCE G. PINTO v DIRECTOR OF UTILI SERVICES PREPARED WILLIAM . McCAIN AND STAFFED CAPITAROJECTS ENGINEER BY: DEPA TTNI T OF UTILITY SERVICES SUBJECT: NORTH!C``OUNTY WASTEWATER TREATMENT PLANT OPERATIONS AND MAINTENANCE (O&M) MANUALS BACKGROUND On June 9, 1987, the original Work Authorization with Masteller and Moler Associates, Inc., was signed for design, construction, and inspection of the above -listed project. The project is now complete, and Operation and Maintenance Manuals have been, prepared for the plant. This was not part of the original scope of services for the engineer. ANALYSIS The total cost for these services is $4,869.80, which is in keeping with the fee on previous similar projects. Attached is the proposed invoice for these services. RECOMMENDATION The staff of the Department of Utility Services recommends that the Board of County Commissioners authorize payment of the attached proposed invoice. MOTION WAS MADE by Commissioner Wheeler, SECONDED by Commissioner Bowman, that the Board authorize payment of the invoice, as set out in the above staff recommendation. Under discussion, Commissioner Scurlock asked why we don't include the cost for manuals in the original scope of service, and Director Pinto explained that we follow the procedure outlined in the Farmers Home Administration curve which sets it aside. They recognized that it is needed, but it is set aside from the initial scope of service. FEB 19197 THE CHAIRMAN CALLED FOR THE QUESTION. The Motion was voted on and carried unanimously. Masteller 6 Molar Associates, Inc. Post Office Box 781045 Sebastian, Florida -32978-1045 (407) 589-4800 ATTN: Terrance O. Pinto REF : North County 0&M Manuals CODE: 1145M Terrance O. Pinto Indian River County P.O. Box 1750 Vero Beach, FL 32960 **INVOICE FOR SERVICES** TERMS: Net 30 Invoice Number 1145M-1 Dated December 28, 1990 Professional Engineering Services For the Billing Period from December 1, 1990 to December 21, 1990 Page 1 Description of Work Performed: Engineering Services provided in connection with preparation and submittal of five (5) sets of O&M Manuals for the North County wastewater treatment plant. O&M manuals delivered as requested by Bill McCain onf 12/21/90. Payment for these supplementary & special services based on Article 6 of the 'Agreement for Professional Services" dated 7/2/86 and Work Authorization •16 dated 5/26/87, Paragraph D, "Payment for Services" -as follows: Principal Engineers 20 Hrs D $ 70.00/hr 1,400.00 Staff Engineers 34.5 Hrs. 0 9 40.00/hr. 1,380.00 Draftspersons 61.5 Hrs. 8 9 30.00/hr. 1,845.00 Total Professional Engineering Services 9 4,625.00 Reimbursable Expenses Miscellaneous Materials Books, Printing, etc. 244.80 Total Reimbursable Expenses 8 244.80 Total Amount of This Invoice 8 4,869.80 aaaaaaaaaaaaa 31 BUCK 82 fAE. , 2E+ FE B 19 P391 BOOK 82 FALE�,e CHANGE ORDER NO. 1 - 43RD AVENUE WATER MAIN EXTENSION The Board reviewed the following memo dated 2/8/91: DATE: TO: FROM: STAFFED AND PREPARED BY: SUBJECT: FEBRUARY 8, 1991 JAMES E. CHANDLER COUNTY ADMINISTRAT TERRANCE G. PINT DIRECTOR OF UTILITY (SERVICES WILLIAM F. McCAIN CAPITAL PROJECTS ENGINEER DEPARTMENT OF UTILITY SERVICES 43RD AVENUE WATER CHANGE ORDER NO. 1 IRC PROJECT NO. ENSION -DS BACKGROUND: On November 13, 1990, the Indian River County Board of County Commissioners approved a contract with Belvedere Construction Company for the above -listed job. We now wish to have them extend our water line on 48th Court, between 16th Street and Old Sugar Mill Estates. ANALYSIS: There are eight 1/2 -acre lots that will be assessed on a voluntary basis for the construction of this line. The cost of this construction is $14,998.00, which equates to $1,874.75 per lot. This line will provide a backup feed line for Sugar Mill Estates, as well as for 10th Street. Monies for this project will come from the impact fee fund. RECOMMENDATION: The staff of the Department of Utility Services recommends that the Board of County Commissioners approve the attached change order No. 1 with Belvedere Construction Company. MOTION WAS MADE by Commissioner Scurlock, SECONDED by Commissioner Eggert, that the Board approve Change Order No. 1 with Belvedere Construction Company. Under discussion, Commissioner Scurlock felt that we need to be extremely careful when extending contracts. He felt it is an easy habit to get into because it is convenient and many times it does save us money, but we need to be cautious that it doesn't become too comfortable and that we always make sure that we get - 32 additional quotes in some formalized fashion when we extend a unit price. His suggestion would be to require at least a verifiable quote from 3 other suppliers of that same service that would be followed up with a written memo. He felt that would give us protection and eliminate any criticism that we might have in the future and would make sure that we are in the ball game since economical factors do change. of this job, however. He understood the uniqueness THE CHAIRMAN CALLED FOR THE QUESTION. The Motion was voted on and carried unanimously. CHANGE ORDER NO. 1 IS ON FILE IN THE OFFICE OF THE CLERK TO THE BOARD PARKS & RECREATION COMMITTEE RECOMMENDATIONS TO: FROM: SUBJECT: DATE: James E. Chandler, County Administrator James W. Davis, P.E., Public Works Director Parks and Recreation Committee Recommendations February 11, 1991 FILE: parks.agn DESCRIPTION AND CONDITIONS During the February 7, 1991 meeting of the Parks and Recreation Committee, the following recommendations were made by the Committee: 1) Staff prepare a Florida Inland Navigation District Grant application and Florida Boating Improvement Program Grant application to construct road paving, parking lot paving, restroom building, dock, and boat ramp improvements at Round Island Park. Estimated Project Cost = $300,000 2) Remove the Mudboggin' Track improvements at the County Fairgrounds since the licensee has not utilized the facility in the past two years. In addition, the Remote Control Car Track will be posted "No Trespassing" at this time. 3) Approve Posting of Manatee Information signs at Round Island Boat Ramp. 4) Retain a consultant to Master Plan improvements for Donald McDonald Park. Staff concurs with these recommendations and request they be forwarded to the Board of County Commissioners as a Committee Report. 33 FEBi9 i99 PM( FAG ' ti FEB 19 99 �r RooK Fact 731 Chairman Bird noted that a few of the above items require Board action: 1) Public Works Director Jim Davis advised that we have finished a conceptual plan, the application is completed, and the resolutions that have to accompany the application are completed and will be on next week's agenda. The plans at this stage are very preliminary, and as we move closer to the commencement of construction, we will complete plans in-house. He expected that the costs of all that will be paid by FIND or the Boating Improvement Fund, which is why there is no request for any money at this time. When the above memo was written on February 11th, we were not as far into the design as we are now. The exact figures may change a little bit, but we are trying to utilize the grant money to the maximum and keep back any local contribution monies. What is needed this morning is authorization to proceed with the grant application. ON MOTION by Commissioner Eggert, SECONDED by Commissioner Scurlock, the Board unanimously authorized staff to proceed with the grant application, noting that there is no request for funds at this time. 2) Chairman Bird advised that under the agreement, the licensee is required to put the site back and any improvements that were made on that site will revert to the County. There probably will be a problem in them having the money to restore it to its original condition, but because this hole poses a liability, we could authorize Public Works to restore it. The main expense would be filling in the hole and some fill itself. Commissioner Scurlock felt that in future lease agreements we should provide for these type of "improvements" that will not benefit the County after the licensee has pulled out, and Chairman Bird agreed. 34 The Commissioners agreed that Public Works should go ahead and restore the site to its original condition. 3) ON MOTION by Commissioner Wheeler, SECONDED by Commissioner Scurlock, the Board unanimously authorized the posting of manatee information signs at Round Island Boat ramp. 4) Chairman Bird advised that we have been put on notice by the Forestry Services that they probably will not be able to maintain Donald McDonald Park due to property constraints within their organization. As far as ',retaining a consultant, he felt that we could probably wait until next year's budget when, and if, the Committee actually determines that we need a consultant. We do have a master plan of the area which was done by the University of Florida a few years ago, and we need to review that and bring it to the Board to see if that is generally what we want to see there. If it is, we can go ahead and hire someone to formalize some kind of development plan. Director Davis understood then that he would include it in next year's budget, and Chairman Bird advised that the P&R Committee would be reviewing the existing plan at their next meeting to see what we want to do there in the future. TRANSPORTATION PLANNING COMMITTEE L 19 '199i TRANSPORTATION PLANNING COMMITTEE SUMMARY OF ACTIONS ' February 13, 1991 The following is a summary of the Transportation Planning Committee meeting of 2/13/91: 1. Ten progress reports were given on various requests or projects. 2. Request from Fairlane Harbor Mobile home Owners Association to Construct,a Right Turn Deceleration Lane on I.R. Blvd. The Committee recommended that the County Commission fund a deceleration right turn lane into Fairlane Harbor from Indian River Boulevard. 3. The Committee recommended that the meeting time be changed to 9:00 A.M. instead of 10:00 A.M. on the second Wednesday of each month. 4. Jim Davis to research road and sight conditions on South Willow and Ditch 18 (89th St.) in Fellsmere. 5. Jim Davis to look at two narrow bridges on CR. -510 between Vero Lake Estates and Kings highway. 35 Roos 2 F':E ?J4, FEB I 1991 2 6) ROOK F',1�E 7�.�6) Commissioner Bowman advised that the cost to the County for a right -turn deceleration Zane from Indian River Boulevard into Fairlane Harbor would be between $6,000 and $7,000. Commissioner Scurlock wondered if approval of this request would set a precedent for residential developments along SR -60, but Director Davis advised that Indian River Boulevard is a county road and SR -60 is a state road which has to go through the DOT criteria. There have been other turn lanes put in along Indian River Boulevard, but they were paid for by the developers, such as Wal-Mart. However, those were new developments that were site planning at the same time that the road was under construction. If the traffic generation warrants it, we usually include the existing facilities into the design of the roadway when the roadway is being built. In the case of Fairlane Harbor, we put in a southbound left -turn lane, but not a northbound right turn lane. Our thinking at that time was that we just didn't feel that the trip generation was that heavy for that particular movement. Commissioner Scurlock noted that they could have used the design criteria of the DOT, but Director Davis explained that at that time DOT didn't have specific criteria for determining whether or not a right -turn lane was required. They have since revised their access management plan and do have more specific criteria included in the plan now. Commissioner Eggert cautioned that if the Board approves this, it should be with the assumption that there is a clear difference between a county road and a state road. ON MOTION by Commissioner Wheeler, SECONDED by Commissioner Eggert, the Board unanimously approved the request for the County to construct a right -turn deceleration lane on Indian River Boulevard at Fairlane Harbor. SUPPORT OF PROPOSED LEGISLATION TO INCREASE STATE AID ALLOCATION TO FLORIDA LIBRARIES Commissioner Eggert reported that proposed state legislation, Senate Bill 364, would increase state aid allocation to Florida libraries, and asked if the Board would be willing to write a letter in support of the bill since figures have come out showing that Florida ranks low among other states in allocating state aid for public libraries. The increase would come from the Library Administration Trust Fund. ON MOTION by Commissioner Scurlock, SECONDED by Commissioner Wheeler, the Board unanimously authorized Chairman Bird to send letters in support of additional funding ability for local libraries out of the Library Revenue Trust Fund to legislators Patsy Kurth, Charles Sembler, and Bud Bronson. CODE ENFORCEMENT BOARD Commissioner Eggert advised that we are having difficulty in finding a replacement for Monte Halls in the Engineering category. We have received one application from a retired engineer who would have the time to do this. Chairman Bird asked if we could hold off a week so that he could have an opportunity to read this gentleman's resume. The Board agreed to put this back on the Agenda in the next week or so. FEB 19 a991 37 OOa O F'AIJL �c�"± FEB i9�1 SOLID WASTE DISPOSAL DISTRICT BOCK 2 PAGE Y:15 The Chairman announced that immediately upon adjournment of this meeting, the Board would reconvene sitting as the Commissioners of the Solid Waste Disposal District. Those Minutes are being prepared separately. There being no further business, on Motion duly made, seconded and carried, the Board adjourned at 9:40 o'clock A.M. ATTEST: Clerk Chairman 38