HomeMy WebLinkAbout4/23/1991BOARD OF COUNTY COMMISSIONERS
INDIAN RIVER COUNTY, FLORIDA
AGENDA
REGULAR MEETING
TUESDAY, APRIL 23, 1991
9:00 A.M. - COUNTY COMMISSION CHAMBER
COUNTY ADMINISTRATION BUILDING
1840 25TH STREET
VERO BEACH, FLORIDA
COUNTY COMMISSIONERS
Richard N. Bird, Chairman
Gary C. Wheeler, Vice Chairman
Margaret C. Bowman
Carolyn K. Eggert
Don C. Scurlock, Jr.
James E. Chandler, County Administrator
Charles P. Vitunac, County Attorney
Jeffrey K. Barton, Clerk to the Board
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
9:04 A.M. 1. CALL TO ORDER
2. INVOCATION - None
3. PLEDGE OF ALLEGIANCE - James E. Chandler
County Administrator
4. ADDITIONS TO THE AGENDA/EMERGENCY ITEMS
1. As item 13A-1, a Resolution respecting the exclusion of
citrus fruit frdm any Free Trade Agreement between the U.S.
and Mexico.
2. As Item 13A-2, a Parks & Recreation Committee report.
5. PROCLAMATION AND PRESENTATIONS
None
6. APPROVAL OF MINUTES
A. Regular Meeting of 3/19/91
B. Regular Meeting of 3/26/91
7. CONSENT AGENDA
A. Out of County Travel - Liz Forlani
(memorandum dated April 23, 1991)
B. Request to schedule Public Hearing - Clarification
of Recording Special Assessments
(memorandum dated April 16, 1991)
C. Final Plat Approval for Colonial Gardens, Phase I
Subdivision
(memorandum dated April 11, 1991)
APR 23 Ig,91
D. Water Service for New IRC Health Unit
Bill of Sale to City of Vero Beach
(memorandum dated April 16, 1991)
!lorK 83
APR 2.3 1991
Boor. 83 TAH154
7. CONSENT AGENDA (continued)
E. Sole Sourcing Book Publishers Not on State Contract
(memorandum dated March 18, 1991)
F. Budget Amendment #033
(memorandum dated April 17, 1991)
8. CONSTITUTIONAL OFFICERS AND
GOVERNMENTAL AGENCIES
None
9:05 a.m. 9. PUBLIC ITEMS
A. PUBLIC DISCUSSION ITEMS
None
B. PUBLIC HEARINGS
None
10. COUNTY ADMINISTRATOR'S MATTERS
None
11. DEPARTMENTAL MATTERS
A. COMMUNITY DEVELOPMENT
None
B. EMERGENCY SERVICES -
1. Approval of Misc. Expenditures Ph. III - Indian
River County Jail
(memorandum dated April 15, 1991)
2. Authorization to Bid for Furnishings Phase III -
Indian River County Jail
(memorandum dated April 16, 1991)
C. GENERAL SERVICES
None
D. LEISURE SERVICES
None
E. OFFICE OF MANAGEMENT AND BUDGET
None
F. PERSONNEL
Health Benefit Program
(memorandum dated April 12, 1991)
G. PUBLIC WORKS
None
11. DEPARTMENTAL MATTERS (continued)
H. UTILITIES
None
12. COUNTY ATTORNEY
None
13. COMMISSIONERS ITEMS
A. CHAIRMAN RICHARD N. BIRD
B. VICE CHAIRMAN GARY C. WHEELER
C. COMMISSIONER MARGARET C. BOWMAN
D. COMMISSIONER CAROLYN K. EGGERT
E. COMMISSIONER DON C. SCURLOCK, JR.
14. SPECIAL DISTRICTS
A. NORTH COUNTY FIRE DISTRICT
None
B. SOUTH COUNTY FIRE DISTRICT
None
C. SOLID WASTE DISPOSAL DISTRICT
None
15. ADJOURNMENT
ANYONE WHO MAY WISH TO APPEAL ANY DECISION WHICH MAY BE MADE
AT THIS MEETING WILL NEED TO ENSURE THAT A VERBATIM RECORD OF
THE PROCEEDINGS IS MADE WHICH INCLUDES THE TESTIMONY AND
EVIDENCE UPON WHICH THE APPEAL WILL BE BASED.
ROOK 83 F'uE 1cl5
APR 23 i99.1
Tuesday, April 23, 1991
The Board of County Commissioners of Indian River County,
Florida, met in Regular Session at the County Commission
Chambers, 1840 25th Street, Vero Beach, Florida, on Tuesday,
April 23, 1991, at 9:00 o'clock A.M. Present were Richard N.
Bird, Chairman; Gary C. Wheeler, Vice Chairman; Margaret C.
Bowman; Carolyn K. Eggert; and Don C. Scurlock, Jr. Also present
were James E. Chandler, County Administrator; Charles P. Vitunac,
Attorney to the Board of County Commissioners; Joseph Baird, OMB
Director; and Barbara Bonnah, Deputy Clerk.
The Chairman called the meeting to order, and Administrator
Chandler led the Pledge of Allegiance to the Flag.
ADDITIONS TO THE AGENDA/EMERGENCY ITEMS
Chairman Bird requested the following additions to today's
Agenda:
1. As Item 13A-1, consideration of adopting a resolution
recommending the exclusion of citrus fruit from any free
trade agreement between the U.S. and Mexico.
2. As Item 13A-2, a Parks & Recreation Committee report.
ON MOTION by Commissioner Wheeler, SECONDED by
Commissioner Eggert, the Board unanimously added the
above items to today's Agenda.
APPROVAL OF MINUTES
Chairman Bird asked if there were any corrections or
additions to the Minutes of the Regular Meetings of March 19,
1991 or March 26, 1991. There were none.
ON MOTION by Commissioner Wheeler, SECONDED by
Commissioner Eggert, the Board unanimously approved
the Minutes of the Regular Meetings of 3/19/91 and
3/26/91, as written.
E‘ooK OJ
APR 23 199'
r
'tPP 23199
CONSENT AGENDA
BOOK 83 PAGE 157
Commissioner Scurlock requested that Item E be removed for
discussion.
A. Authorization for Out -of -County Travel
The Board reviewed the following memo dated 4/23/91:
TO:
FROM: Liz Forlani, rve Aide
RE: Out of County Travel
DATE: April 23, 1991
Board of County Commissioners
I am requesting authorization to attend the
Florida Women in Government Conference June 18-22, 1991 to
be held at the Holiday Inn Riverfront in Bradenton, FL.
Funding will come from 001-101-511-035.43 and
001-101-511-034.02.
ON MOTION by Commissioner Eggert, SECONDED by
Commissioner Scurlock, the Board unanimously approved
out -of -county travel for Liz Forlani to attend Florida
Women in Government Conference on June 18-22, 1991 in
Bradenton, Florida.
B. Scheduling of Public Hearing to Adopt Ordinance on
Clarification of Recording Special Assessments
The Board reviewed the following memo dated 4/16/91:
TO: Board of County Commissioners
FROM: Terrence P. O'Brien - Assistant County Attorney 4).) --
DATE: April 16, 1991
RE: CLARIFICATION OF RECORDING SPECIAL ASSESSMENTS
The present procedures set forth in Section 11-47 of the County Code
are inconsistent with past practice and need clarification.
A memorandum from the County Clerk on this problem is attached for
your information.
A public hearing date of May 28, 1991 is suggested.
2
ON MOTION by Commissioner Eggert, SECONDED by
Commissioner Scurlock, the Board unanimously scheduled
a Public Hearing for May 28, 1991 to consider adoption
of an ordinance clarifying Recording Special
Assessments.
C. Final Plat Approval for Colonial Gardens Subdivision, Phase I
The Board reviewed the following memo dated 4/11/91:
TO: James E. Chandler
County Administrator
DIV ON HEAD CONCURRENCE:
obert M. Keati g,
Community Developme
THROUGH: Stan Boling, AICP
Planning Director
Christopher D. Rison t'D
Staff Planner, Curren /j5 velopment
DATE: April 11, 1991
SUBJECT: FINAL PLAT APPROVAL FOR COLONIAL GARDENS, PHASE 1,
SUBDIVISION
SD -90-08-11
t is requested that -"the data herein presented be given formal
consideration by the Board of County Commissioners at its regular
meeting of April 23, 1991.
DESCRIPTION AND CONDITIONS:
Colonial Gardens, Phase 1, Subdivision is a proposed 31 lot
residential subdivision of a ±7.47 acre parcel of land located
north of 9th Street and one block west of Old Dixie Highway. The
subject property is zoned RM -6, Multiple Family Residential up to
6 units per acre and has an L-2, Low -Density Residential 2 (up to
6 units per acre) land use designation. The proposed density for
the project is 4.1 units per acre,and all roads, drainage and
utilities easements and facilities are to be dedicated to the
County.
At its regular meeting of September 8, 1988, the Planning and
Zoning Commission granted preliminary plat approval for the
subdivision. A land development permit was subsequently issued,and
improvements were constructed. The owner, Vero Building
Corporation,is now requesting final plat approval and has submitted
the following:
1. a final plat in conformance with the approved preliminary
plat;
2. a copy of the project Certificate of Completion issued by the
Public Works Department;
APR 23 1991
3
APR 2 3 199
BOOK 83 FAL 152
•3. a Warranty/Maintenance Agreement and Bill of Sale for the
performance of the completed, publicly dedicated improvements;
4. an Engineer's Certified Cost Estimate for the constructed
required improvements (basis for figuring the security amount
for warranty/maintenance agreement);
5. a Contract for Construction for Remaining Required
Improvements - Sidewalks, to guarantee the subdivision
sidewalks will be completed; and
6. a Certified Engineers Cost Estimate for the remaining required
sidewalk improvements (basis for figuring the security amount
for the Contract for Construction).
The applicant has obtained document information from the County
Attorney's Office to be used in the security arrangements required
to guarantee the Warranty/Maintenance Agreement and Contract for
Construction for Required Improvements - Sidewalks. The final
security arrangement documentation must be submitted to the County
Attorney's Office for review and approval prior to recording of the
plat in the Public Record.
ANALYSIS:
The required improvements, except for sidewalks, have been
constructed by the developer. The developer has submitted a
Warranty/Maintenance Agreement and a Contract for Construction for
the Required Sidewalks and has obtained the document forms required
for security arrangements to support the Warranty/Maintenance
Agreement and Contract for Construction. The final security
arrangements must be submitted to the County Attorney's Office for
review and approval before the plat may be recorded. With
submission of the approved final security arrangements, the
developer has effectively satisfied the requirements for final plat
approval for Phase 1.
RECOMMENDATION:
Staff recommends that -the Board of County Commissioners:
1. grant final plat approval for the Colonial Gardens, Phase 1,
Subdivision;
2. authorize the Chairman to execute the submitted Contract for
Construction;
3. accept the submitted Warranty/Maintenance Agreement; and
4. Authorize the County Attorneys Office to approve and accept
the security instruments submitted to secure the Contract for
Construction and Warranty/Maintenance Agreement prior to
recording the plat.
ON MOTION by Commissioner Eggert, SECONDED by
Commissioner Scurlock, the Board unanimously granted
final plat approval for Colonial Gardens Subdivision,
Phase I, as set out in the above staff recommendation.
CONTRACT FOR CONSTRUCTION AND WARRANTY MAINTENANCE AGREEMENT WILL
BE PLACED ON FILE IN THE OFFICE OF THE CLERK TO THE BOARD WHEN
FULLY EXECUTED AND RECEIVED
4
•
D. IRC Health Building - Bill of Sale of Utility Service to City
of Vero Beach
The Board reviewed the following memo dated 4/16/91:
DATE:
TO:
THRU:
FROM:
SUBJECT:
APRIL 16, 1991
HONORABLE BOARD OF COUNTY COMMISSIONERS
JAMES E. CHANDLER
COUNTY ADMINISTRATOR
H.T. "SONNY" DEAN, DIRECTOR
DEPARTMENT OF GENERAL SERV E
WATER SERVICE FOR NEW INDIAN RIVER COUNTY HEALTH UNIT
AIMMOMMIMIONNOMEMMO BILL OF SALE TO CITY OF VERO BEACH
BACKGROUND:
A water service was constructed
of Vero Beach specifications.
service. In order for them
necessary for the City to have
service.
ANALYSIS:
AsjOINEWEEINIMIMMOM Bill of Saleof Utility Facilities to the City
of Vero Beach has been prepared for signature.
for the new Health Unit as per City
In return they will maintain the
to perform this work, it will be
ownership of the components of this
RECOMMENDATIONS:
I i 64=g4 �p
Staff recommends approval of this vommiamis to the City and approval
for the Chairman to execute the legal document.
ON MOTION by Commissioner Scurlock, SECONDED by
Commissioner Eggert, the Board unanimously approved
the Bill of Sale of Utility Service to the City of
Vero Beach, as recommended by staff.
COPY OF BILL OF SALE IS ON FILE IN THE OFFICE OF THE CLERK TO THE BOARD
5
APR 23 199i
400K. 83 FAA.l5O
APP 2 3 199
BOOK 83 f'A E 101
E. Authorization to Sole Source for Book Publishers Not on State
Contract
The Board reviewed the following memo dated 3/18/91:
1
DATE: March 18, 1991
TO:
.BOARD OF COUNTY COMMISSIONERS
THRU: James E. Chandler, County Administrator
H.T. "Sonny" Dean, Director
Department of General Servic
FROM: Fran Boynton, Purchasing Manager,
SUBJ: Sole Sourcing Book Publishers Not
On State Contract
BACKGROUND INFORMATION:
The ordering of library material from book publishers is a very
unique situation in as much as no two publishers will provide the
same library material and therefore, this commodity does not lend
itself to competitive bidding.
ANALYSIS:
The State of Florida 41as awarded a state contract (Publications)
to the attached list of vendors and identified their discounts
by categories. Both libraries have set up purchase orders with
these book publishers, but there is still a need to authorize
purchases from publishers not on this list. From time to time
these order will exceed the formal bid amount of $5,000.00 per
order, but should not be bid out because the vendor is the sole
supplier of the library material ordered.
RECOMMENDATION:
Staff recommends that the Board authorize the libraries of
Indian River County to sole source book publishers not on state
contract for purchases in excess of $5,000.00 per order.
Commissioner Scurlock didn't have any particular problem
with the sole source as far as the aspect of sole source, but
pointed out that the aspect of being able to purchase in excess
of $5,000 is a different policy than under our purchasing
guidelines. He wanted to make sure that we are not establishing
some precedent here. He didn't have a problem in this particular
case, but felt we need to differentiate because every other
department is going to want the same privilege.
Administrator Chandler explained that it was brought to the
Commission because individual purchases would be in excess of
$5,000, which is our limit under the purchasing ordinance, except
for two actions. One is the sole source aspect and the approval
of that, and the second is that there would be no purchases that
weren't budgeted. Any purchase has to be within the budgeted
amounts.
Commissioner Scurlock asked how that differs from Utilities,
for example, who might want to come in and purchase in excess
when there is a sole source situation.
Administrator Chandler stated that it still would have to be
approved sole source by the Commission.
6
Commissioner Scurlock understood then that this is not
setting a precedent where every department is going to want
$5,000, and Administrator Chandler confirmed that it is not.
This is no different than what was done under our prior
purchasing ordinance, except that the $2,500 limit was increased
to $5,000 and some other aspects were tightened up.
Commissioner Scurlock believed that was enough for the
record so that when somebody comes in with a "me too" request, we
have a differentiation.
ON MOTION by Commissioner Scurlock, SECONDED by
Commissioner Eggert, the Board unanimously authorized
the County libraries to sole source book publishers not
on State contract for purchases in excess of $5,000 per
order, as recommended by staff.
F. Budget Amendment 033 - Miscellaneous
The Board reviewed the following memo dated 4/17/91:
TO: Members of the Board
of County Commissioners
DATE: April 17, 1991
SUBJECT: BUDGET AMENDMENT 033
CONSENT AGENDA
THROUGH: Joseph A. Baird
OMB Director
FROM: Irene Lewis
Budget Analyst-
DESCRIPTION AND CONDITIONS
The attached budget amendment is to appropriate funding for the following:
Reverse item number 3 in budget amendment number 024 which was
erroneously done=twice by the Budget Director.
2. Traffic Engineering ordered Traffic Counters in the 1989/90 fiscal year and
they were received and paid for in fiscal year 1990/91 in the amount of $10,850.
3. Establish a budget in the amount of $133,920 for Rockridge Assessment Debt
service fund.
4. Establish a budget in the amount of $1,435,813 for North County Assessment
Debt Service fund.
5. Establish budget for Drug Abuse fund pursuant to Ordinance 89-14.
6. Establish budget for "Local Government Criminal Justice" fund.
RECOMMENDATION
Staff recommends that the Board of County Commissioners approve the attached budget
amendment.
7
APR 23 19 1
Roc 83 f;.,vt 162
APR 23 199
ON MOTION by Commiss
Commissioner Scurloc
Budget Amendment 033
OMB Director Baird.
Members of the Board
of County Commissioners
FROM: Joseph A. Baird
OMB Director
BOOK
83 P E i 6
ioner Eggert, SECONDED by
k, the Board unanimously approved
, Miscellaneous, as recommended by
SUBJFtCT: BUDGET AMENDMENT
NUMBER: 033
DATE:
April 17. 1991
Entry '
umber' Funds De•artment Account Name
1.
REVENUE
Account Number
Increase ' Decrease
TRANSPORTATION FUND
Cash Forward
EXPENSE
TRANSPORTATION FUND
Office Furniture & E•ui•ment
111-000-389-040.00
111-244-541-066.41
0 10 825
2.
REVENUE
TRANSPORTATION FUND
Cash Forward
EXPENSE
111-000-389-040.00
S 10.850
0
TRANSPORTATION FUND/Trf. Eng.
Other Machinery and Eauipment 0111-245-541-066.491S
10,850
3.
REVENUE
ROCKRIDGE SEWER
Interest Investment 'r
Interest Assessmen
Sewer Assessment
EXPENSE
210-000-361-010.00
$ 5.000
S
0
210-000-361-011.00
S 40,000
$ 0
210-000-363-020.0015
88.920
$ 0
Principal Debt Service
Interest Debt Service
Other Debt Service
Communication Fees
210-117-513-077.11
S 0.000
0
210-117-513-077.21
$ 53,920
$
0
210-117-513-077.31
$ 5.000
0
210-117-513-099.94
$ 5.000
0
4.
REVENUE
NORTH COUNTY ASSESSMENT
Interest Investment
Interest Assessment
211-000-361-010.0015 134.000
0
211-000-361-011.001$ 500.000
0
Sewer Assessment
211-000-363-020.001S 700.000
S
Other Miscellaneous Revenue
211-000-369-090.0015 1.813
$
0
Cash Forward
211-000-389-040.001$ 100.000
S 0
8
J Members of the Board
/ of County Commissioners
' FROM: Joseph A. Baird
OMB Director
SUBJECT: BUDGET AMENDMENT
NUMBER:
DATE:
033
April 17. 1991
Entry
Number; Funds/Department/Account Name
;EXPENSE
Principal Debt Service
Interest. Debt Service
Other Debt Service Costs
Commission and Fees
Cas o and S
Account Number
i
1 Increase
Decrease
tember 30
211-117-513-077.11.$
211-117-513-077.211$
-211-117-513-077.31'
-1211-117-586-099.94;$
1 1
1 1
'21 -1 -513-099.92'
610.000;$
470.813
5.000
50,000
300 000
$
0
0
0
0
5.
REVENUE
DRUG ABUSE FUND
Revenue -Ordinance 89-14
Inte est Investme t
;Cash Forward
!EXPENSE
121-000-354-003.00;$
i
121-000-361-010.00
Reserve for Contingency
6.
REVENUE
LOCAL GOV'T. CRIMINAL JUSTICE
Additional Court Costs
Interest Investment
Cash Forward:
EXPENSE
1
1
1
1
.121-000-389-040.001$
1
;121-199-581-099.911$
1 11
1 ,
1 1
1 1 1
3.500$
s
50
1.425
5.075
1 1
1 1
;122-000-351-011.00;$
1122-000-361-010.00 $
1122-000-389-040.00,$
Reserve for Contingency
65.000 $
800 $
8.000 $
1 1
1 1
;122-199-581-099.911$
1 1
1 1
I 1
73.800
Explanation:
See attached agenda item dated April 17, 1991
9
APR 2 3 199
Budget Amendment: 033
Page _2 of ?_
ROOK 83 f'A,E
64
APR 2 3 1991
BOOK 83 F,.,E165
IRC JAIL, PHASE III - APPROVAL OF MISCELLANEOUS EXPENDITURES
The Board reviewed the following memo dated 4/15/91:
TO: Board of County Commissioners
FROM: Doug Wright, Director
Emergency Services
DATE: April 15, 1991
SUBJECT: Approval of Miscellaneous Expenditures
Phase III - Indian River County Jail
It is respectfully requested that the information contained herein be
given formal consideration by the Board of County Commissioners at
the next regular scheduled meeting.
DESCRIPTION AND CONDITIONS
On March 25, 1991, the General Contractor for Phase III of the Indian
River County Jail received substantial completion. This was one day
before the contract expiration date. Sovran Construction Company
management officials are now in the process of completing the punch
list and should be completed by the end of this month.
There is some additional work that remains to be done outside the
contract specifications which is being required by the Department of
Corrections, requested by the Sheriff's Department for security
purposes, or needed by the Building and Grounds Division to assist in
maintenance procedures at the facility.
The following items are requested for consideration:
Item #1 - Security Enhancement in Infirmary Area
Requested by the Department of Corrections to improve security and
personnel protection in the medical treatment area. The area was
built to contract specifications submitted by Frizzell Architects,
however the following has to be accomplished before DOC will issue a
Certificate of Occupancy:
Remove conduit and receptacles in Rooms A-122 and A-123
Replace lighting fixtures with security fixtures
Provide four (4) type "F" fixtures and four (4) type "C"
fixtures.
Rework sound panels as required.
Paragon Electric was the approved subcontractor for the electrical
work at the detention facility during construction and a quote of
$2,262.00 has been received for the above scope of work. The
Construction Manager and staff recommends the Board approve Paragon
Electric as the vendor to complete the work since this company is
totally familiar with the electrical system installed on the
premises.
Concrete Pad South of Pod "D"
The Department of Corrections advised a small area just south of Pod
"D" needed to be poured with concrete. Quotes were received from two
vendors for this work. Robert M. Caron Construction was the low
quote in the amount of $300.00. The Construction Manager and staff
recommends the Board authorize the work to be completed by the
company noted above in the amount stated.
10
Fencing to Secure Phase III
Additional chain link security fencing is needed to totally protect
the detention facility from direct access by the general public.
This security fencing was requested by the Sheriff's Department and
DOC agrees that this will enhance the security at the facility.
Three quotes were received from fence companies with the lowest being
Sharpe Fence Company in the amount of $4,092.00 and the other two
each being in the amount of $4,900. The Construction Manager and
staff recommends the Board accept the low quote and authorize the
additional fencing.
Portable Radios for Building & Grounds Maintenance Personnel to Use
In Detention Facility
The Building and Grounds Division of the Department of General
Services have requested that three (3) UHF portable radios be
purchased for use by maintenance staff. The maintenance personnel
experience and daily need to be able to talk with other maintenance
staff in locating electrical, plumbing, and HVAC problems in other
areas of the facility. This would eliminate some of the time now
required to complete maintenance assignments and preclude use of
security personnel equipment which is needed by correctional
personnel in their duties.
GSA prices for the portable communications equipment totals $2,118.75
which includes belt loop, charger, and programming. Staff recommends
approval of this request and asserts that justification has been '.=n
established.
Replacement of Two Closed Circuit Television Cameras (CCTV) - Cameras
Only
The Building and Grounds Division requests that the Board authorize
replacement of two CCTV units which are currently in use but barely
functional. These CCTV's would replace the units now being utilized
in the sallyport area which are unserviceable and maintenance
expenses exceed the value of the units. Further, the sallyport area
is critical in terms of security since this is the prisoner entry
area and clear monitoring must be available at all times.
Blevins Electric Company, the detention electronics subcontractor,
has submitted a price of $1,685.00 each or $3,370.00 for the units
which do not include lens. The lens from the old CCTV's can be used
on the new units. Replacement of the units can be accomplished by
the Building and Grounds Division precluding installation expense.
Staff recommends the Board approve the purchase of the two CCTV's
from Blevins which has done outstanding work on Phase II and III of
the detention facility.
Additional CCTV's For Detention Facility - Visitation Area
The Sheriff's Department Jail Administrator has requested that two
additional CCTV's with monitors, enclosures, and mounts be purchased
and installed for security purposes in the visitation area of the
facility. These CCTV's would provide for observation of visitors
from the time they enter the facility until they travel upstairs to
the visitation area and preclude utilizing personnel or additional
staff for this purpose.
In terms of security and maximum beneficial use of personnel, the
request for the additional CCTV's appears to be justified. Blevins
Electric has submitted a proposal to provide two state of the art
11
APR 23199
BOOK. 83 F; Jc.
APR 2 3 1991
BOOK 83 F.;r 10 1
-CCTV's with monitors, enclosures, and mounts compatible with other
detention electronics, install the equipment, for the price of
$5,040. Additional costs of running conduit for the two new CCTV's
is $500 if Building and Grounds personnel complete this part of the
installation.
Staff recommends the Board approve the purchase of the two CCTV's
with mounts and installation for a not to exceed price of $5,040 and
$500 additional authorized for Building and Grounds staff to install
the electrical conduit for a total of $5,540.
As stated above, Blevins Electric has performed exceedingly well as
the detention electronics subcontractor and they should install the
additional CCTV's so the warranty on recently installed equipment is
not voided.
Replacement of Electrical Cover Plates
DOC has requested that the electrical receptacle cover plates be
changed from nylon to steel for security purposes. The Construction
Manager has obtained a price of $2.55 for each plate for a total cost
of $127.50. Building and Grounds personnel can install the plates at
the facility as required.
Staff recommends the Board approve the purchase of fifty (50) steel
plates for a total of $127.50.
Sod for Directed Site Drainage
The Building and Grounds Division has also requested 20,000 square
feet of sod to stablize certain areas around the construction site to
prevent erosion and direct site drainage. The County currently has
a contract with East Coast Sod to provide this product at a price of
$.09 a square foot. Staff recommends the Board approve the purchase
of 20,000 square feet of sod at the price of $.09 a square foot for
a total of $1,800.
ALTERNATIVES AND ANALYSIS
There were a total of seven change orders during the course of
constructing Phase III of the Indian River County Jail. The
financial information for the project is as follows:
Original Contract Sum $5,103,000
Change Order #1 -0-
Change Order #2 8,853
Change Order #3 11,030
Change Order #4 12,250
Change Order #5 4,546**
Change Order #6 5,221
Change Order #7 11,557***
REVISED CONTRACT SUM $5,156,457.00
Miscellaneous Items
(this agenda item) $19,610.25
TOTAL PROJECT EXPENSES $5,176,067.25
**
***
Time extended 10 days
Time extended 7 days
Time extended 8 days
Extended contract completion date March 26, 1991
12
It should be noted that Frizzell Architects, Inc., has agreed in
writing to .reimburse Indian River County the sum of $8,276 for errors
and omissions for which the firm was responsible in Proposal Requests
#5,6,11,12,13,21,22; Claim Package A,B,C,D,E,F; and Construction
Change Directive #3.
A second letter has been forwarded to Frizzell Architects, Inc., by
the Project Manager alleging errors and omissions in Claim Item #5 in
Change Order #6 and Claim Items #1,2,4,7 in Change Order #7 for a
total of $3,914 which will be negotiated in the short term.
The funds reimbursed will help to offset some of the additional
expenses incurred by the County and will ieduce accordingly the total
project expenses alluded to above for construction of Phase III of
the Indian River County Jail.
RECOMMENDATION
Staff recommends the Board approve the expenditure of funds and
authorize the purchases/services as stated above. With the exception
of purchasing the furnishings for Phase III, this should conclude the
construction phase expenses of the facility.
ATTACHMENTS
1.•'1,Proposal and quote from electrical subcontractor
2. Quotes from fence vendors
3. Communications equipment quote - GSA prices
4. Blevins Electric quote for CCTV•'s
.r
•
APPROVED AGENDA ITEM
FOR: L/-23 -`fig
BY:
Indian River Ca
Approved
Date
Admin.
'�
�
Legal
VI ;,I
Budget
Gy4'
Dept.
�y�_ ii
Risk Mgr.
____
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MOTION WAS MADE by Commissioner Scurlock, SECONDED by
Commissioner Eggert, that the Board approve the
expenditure of funds and authorize the purchases/
services as recommended by staff.
Under discussion, Commissioner Wheeler questioned the need
for the closed circuit television cameras in the corridor and
stairs leading to the visitation area of the detention facility.
13
APR 2 31991
IDO
APR '431991
yor
83 I ;tL.16 .
Captain Calvin Jones, head of corrections at the County
Jail, explained that without the cameras the visitors are not
visible from the point where they go up the stairs to the
visitation room. The cameras would enable them to see if there
are any squabbles or incidents taking place in that corridor or
on the staircase before the visitors actually enter the
visitation room.
Commissioner Eggert hadn't realized that visitors get into
arguments with each other.
Doug Wright, Director of Emergency Services, felt the
cameras are necessary and recommended the Board's approval.
The Chairman called for the question. The Motion
was voted on and caried unanimously.
Director Wright advised that in terms of the 3 major
accounts at the Jail, we are on budget at this point in time and
we expect to be on budget when the project is completed.
COUNTY JAIL, PHASE III - AUTHORIZATION TO BID FOR FURNISHINGS
The Board reviewed the following memo dated 4/16/91:
TO: Board of Count Commissioners
FROM: Doug Wrigh , Director
Emergency Services
DATE: April 16, 1991
SUBJECT: Authorization to Bid For Furnishings
Phase III - Indian River County Jail
• It is respectfully requested that the information contained herein be
given formal consideration by the Board of County Commissioners at
the next regular scheduled meeting.
DESCRIPTION AND CONDITIONS
Phase III of the Indian River County Jail received substantial
completion on March 25, 1991, one day prior to the contract date of
March 26, 1991. The General Contractor is in the .process of
completing the punch list and should be off site except for some
warranty work as necessary.
•
Since the facility is -planned for operational use in June, staff is
seeking authorization to advertise and bid the detention facility
furnishings/supplies. A description and itemized list of furnishings
and supplies requested by the Sheriff's Department is attached for
review and consideration. The list has been reviewed by the
1'.•
14
Purchasing Manager and a recommendation was received in memorandum
form to increase the projected cost by 10% for market inflation.
This would bring the anticipated costs for the furnishings to $93,400
per the attached list.
ALTERNATIVES AND ANALYSIS
The budget for furnishings/supplies in Phase 'III was originally
estimated to be $200,000. After the Board considers and approves a
list of furnishings/supplies, the Purchasing Manager will proceed to
advertise for bids and return to the Board for award of the bid
routinely.
RECOMMENDATION
Staff recommends the Board authorize staff to advertise the -approved
furnishing/supply list for bid subject to the manual of purchasing
and procedures prior approved by the Commission.
ON MOTION by Commissioner Wheeler, SECONDED by
Commissioner Eggert, the Board unanimously
authorized staff to advertise the approved
furnishing/supply list for bid subject to the manual
of purchasing and procedures previously approved by
the Commission.
COUNTY EMPLOYEES HEALTH BENEFIT PROGRAM
The Board reviewed the following memo dated 4/12/91:
•
To: James Chandler,
County Administrator
Date: April 12, 1991
From: Jack Price, Personnel Sub: Health Benefit
Program
On January 22, 1991 the Board of County Commissioners approved the
selection of Stanford & Co. (insurance consultants) to assist in
evaluating the County's health benefit program (RFP 91 -RFP -41).
Through Stanford's analysis of Indian River County's past claims
data and discussions with the health benefit committee it is
apparent that expert assistance is needed with negotiations for PPO
discounts (see attachment). The current limited PPO is serving as
a start point with savings as predicted. Future cost management
will be so heavily influenced by the PPO that consultant assistance
in negotiating even more favorable discounts for FY -92 and beyond
is warranted. Stanford & Co. can provide this assistance at an
expected cost of $5,500. . This cost is within the approved
budget.
The committee believes the additional expense is a good investment.
Please submit this request to the Board of County Commissioners for
their approval.
15
APR 2 31991
NIOF
83 igi.170
APR 2 3 1991
April 12, 1991
TO:
Indian River County •
ATTENTION: Mr. Jack Price
FROM: Mary L- Stanford, CLU, ChFC
RE: Preferred Provider Negotiations/
Stanford Assistance
q�
Stanford & Co.
Boa 83 MI E1
Insurance Consultants
•`s •z/
1.3
'. `'7::
In April, we recommended the County initiate direct negotiations with Indian
River Memorial and Doctors' Clinic for preferred provider discounts. This
recommendation was predicated on our recent analysis of the County's
health plan, which revealed that payments to these entities by the health
plan accounted for a substantial amount of the plan's total paid claims.
During 1/1/90-12/31/90, for example, the County's health plan paid
approximately $545,000 to Indian River Memorial and approximately
$200,000 to Doctors' Clinic. The total amount paid to these entities is a still
• greater sum when considering additional amounts paid by
employees/dependents in accordance with deductible and co-insurance
provisions of the benefit plan.
The County's current health plan insurer/administrator offers a PPO
program, but it does not include Indian River Memorial, and includes only
very few physicians from Doctors' Clinic. The County is missing a
significant opportunity for reduction of claims costs through the present
arrangement.
If the County proceeds to remarket the group health plan coverages via a
formal Request for Proposals, it may possibly receive proposals from other
insurers or claims administrators which include preferred provider
arrangements with either or both Indian River Memorial and Doctors' Clinic.
There is, however, no assurance that this will be the case.
This consultant has represented other clients in direct negotiation with
physicians and hospitals throughout Florida, and has been successful in
achieving significant preferred provider discounts in behalf of those clients.
For example, In one instance the preferred provider agreement between the
.1 provider and our client resulted in a :discount which would otherwise not
have been available at all (35%). In another instance, the result was a
discount of greater magnitude than offered by the provider via a formal
PPO arrangement with an insurer/administrator (i.e., the formal PPO
discount was 25%, and we achieved for this particular client a 40%
discount).
We are offering our services to Indian River County to assist it with direct
negotiations with Indian River Memorial and Doctors' Clinic for the reasons
recited above. While we cannot guarantee the final outcome of such
negotiations, we believe our experience in this area will significantly improve
the County's opportunity to reduce claims costs in the health plan. Our
best estimate of the consulting fees necessary to complete negotiations
with Indian River Memorial and Doctors' Clinic is $5,500.
Prepared by: Mary L Stanford, CLU, ChFC
16
Administrator Chandler noted that the base contract with
Stanford & Co. is for $8,500, and with the estimated cost of
$5,500 for these additional services, we still will be well
within our total budget of $20,000.
Commissioner Scurlock didn't understand the benefits that
the employees would gain from the Preferred Provider Organization
(PPO), and OMB Director Joe Baird explained that the employees
are reimbursed at 90% of their bill when using a PPO compared to
only 80% if they go to a doctor or facility not on the PPO list.
MOTION WAS MADE by Commissioner Scurlock, SECONDED by
Commissioner Eggert, that the Board authorize the
additional consulting services with Stanford & Co. in
the amount of $5,500, as set out in the above staff
recommendation.
Under discussion, Commissioner Eggert expressed her concern
about the creeping increases of the deductibles, and
Administrator Chandler explained that one of the reasons we are
going to the PPO is to hold down the amounts of the deductibles.
He emphasized that the cost of employee health insurance is a big
factor in our budget and our budget increases, and we anticipate
savings to the County through the PPO options.
THE CHAIRMAN CALLED FOR THE QUESTION. The Motion
was voted on and carried unanimously.
RESOLUTION RECOMMENDING THE EXCLUSION OF CITRUS FRUIT FROM ANY
FREE TRADE AGREEMENT BETWEEN THE UNITED STATES AND MEXICO
ON MOTION by Commissioner Wheeler, SECONDED by
Commissioner Eggert, the Board unanimously adopted
Resolution 91-49, recommending the exclusion of citrus
fruit and processed citrus products from any free trade
agreement between the United States and Mexico.
17
AP'R23 1991
APR 23 i99
BOOK 83 3
RESOLUTION NO. 91-49
A RESOLUTION OF THE BOARD OF COUNTY
COMMISSIONERS OF INDIAN RIVER COUNTY,
FLORIDA, RECOMMENDING THE EXCLUSION OF
CITRUS FRUIT AND PROCESSED CITRUS
PRODUCTS FROM ANY FREE TRADE AGREEMENT
BETWEEN THE UNITED STATES AND MEXICO
WHEREAS, the industry growing and processing
citrus fruit, and in particular, fresh and processed oranges
and grapefruit, is extremely important to the economies of
Florida and the United States; and
WHEREAS, the Florida citrus industry accounts for
$8 billion in capital investment, more than 144,000
employees, hundreds of millions of dollars in annual sales,
and considerable indirect employment; and
WHEREAS, expanding world production and sales of
citrus fruit and processed citrus products will continue to
increase pressures on the U.S. citrus industries and erode
the profitability of this unsubsidized sector of American
agriculture; and
WHEREAS, over the past three years, the number of
acres of orange trees planted in Mexico has increased by
33%, the volume of fruit processed has increased by 45%, the
volume of orange juice produced has increased by 42%, and
the volume of orange juice exported has increased by 40%;
and
WHEREAS, the Florida citrus industry has ,fought
unfairly low import pricing in recent years due to foreign
subsidization and less -than -fair -value sales; and
WHEREAS, the U.S. International Trade Commission
has determined that, as a consequence of any Free Trade
Agreement between the United States and Mexico, under which
import duties on fresh and processed citrus would be
eliminated, "U.S. growers. . . are expected to experience
losses in production, particularly growers in Florida,
California, and other warm -climate states who compete
directly with Mexico"; and
WHEREAS, the economy of Mexico offers no
offsetting export market opportunities for Florida and other
U.S. producers of citrus, now or in the future;
NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF
COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, that
the Board opposes the elimination or reduction of U.S.
import duties on oranges, grapefruit, orange and grapefruit
juice and any other citrus fruit and processed citrus
product, when imported from Mexico.
BE IT FURTHER RESOLVED, that the Board urges the
President and the United States Trade Representative to
exclude all such citrus products from any list of articles
eligible to receive duty-free or reduced -duty treatment upon
importation from Mexico under any U.S. Mexico or North
American Free Trade Agreement.
18
IMP
RESOLUTION NO. 91-49
The foregoing resolution was offered by Commissioner
Wheeler who moved its adoption. The motion was seconded by
Commissioner Eggert and, upon being put to a vote, the vote
was as follows:
Chairman. Richard N. Bird Aye
Vice -Chairman Gary C. Wheeler Aye
Commissioner Margaret C. Bowman Aye
Commissioner Carolyn K. Eggert Aye
Commissioner Don C. Scurlock, Jr. Aye
The Chairman thereupon declared the resolution
passed and adopted this 23rd day of April, 1991.
BOARD OF COUNTY COMMISSIONERS
INDIAN RIVER COUNTY, FLORIDA
AT
BY
74,,tzpatt:
Jefrey�rton, Clerk
APR 23 1991
BY
Richard N. Bird, Chairman
BOOK 83 PAVE 174
ACP 23 199
ROOK 83 PAuE 1 5
PARKS & RECREATION COMMITTEE REPORT
Chairman Bird read aloud the following Summary of the April
4th Meeting, noting that Board action is needed on a couple of
the items:
PARKS AND RECREATION COMMITTEE
SUMMARY
April 4, 1991
1) Tree Planting Suggestion
A fifth grade student suggested that a tree be planted in a
park each time a baby is born in Indian River County. There
were 1266 babies born in the county last year.
Chairman Bird will write the child and tell her, based on
the recent changes in the comprehensive plan requiring more
open space, and with the land acquisition activities right
now to acquire more property to be left undeveloped, and
with the way we are presently developing our parks in a high
quality environmental manner, we feel we -are addressing
this. Also the City of Vero Beach Tree Commission holds a
sale of seedlings every year. It was the consensus of that
committee that they will give every Vero Beach citizen a
certificate for a free tree when they have a baby.
2) Purchase of Additional Fairground property
Property adjacent to the Fairground property is available.
The committee felt that the property does have some value to
be added to our inventory to be added to the Fairground
property, and they recommended that staff be allowed to look
into the financing feasibility of this property. This
property is under review by the Land Acquisition Advisory
Committee.
3) Lease Agreement on Donald McDonald Park
The Forestry Division lease will expire in June, 1992, and
they will not be renewing the lease. They don't have the
funds to continue maintaining the park, and the work they do
at the park is not covered under fire -fighting duties. They
would like to negotiate with the County to keep their men
based at -the park.
4) Earth Day
Friends of the Sebastian River are planning an Earth Day,
and requested permission to use Dale Wimbrow Park for the
festivities. The committee unanimously recommended
approval of the request to use the park for no fee.
5) Stop signs at exits of Dale Wimbrow and Donald MacDonald
Parks
6
One of the committee members felt that stop signs should be
placed at the exits of Dale Wimbrow and Donald MacDonald
Parks because of the speed of traffic on Roseland Road.
5 Acre tract adjacent to Tracking Station Park
Indian River Shores is interested in trading the 5 -acre
piece of property adjacent to the Tracking Station Park for
the 40± acres at Gifford Park.
19
1) The Committee suggested that rather than giving a tree to
every newborn child such as the City of Vero Beach does, the
County should invite that particular 5th grade class to plant a
tree in one of our parks on Arbor Day.
Commissioner Eggert wanted to know more about Vero Beach's
tree planting program, because she felt it would be nice for us
to follow through and have the County give each newborn child a
gift certificate for a small tree that can be planted in their
own yards.
Commissioner Scurlock felt we could always allocate a
certain amount of money each year for that purpose and give out
certificates for seedlings.
Administrator Chandler stated that he would look into that,
and Chairman Bird advised that he would write a letter to the 5th
grade class inviting them to plant some seedlings in one of our
parks in honor of Arbor Day, which is observed in the month of
January in Florida.
Commissioner Bowman advised that the Audubon Society is
interested in planting approximately 40 live oaks at the
Fairgrounds and would like to work with someone on the
landscaping plan.
2) The Committee feels that this 40 -acre piece of property does
have some value to be added to the Fairgrounds and is suggesting
that the Board direct staff to look into the financing feasi-
bility and bring back a recommendation on how the property could
be financed and purchased if it were deemed to be advisable for
the County. (See Motion under Item #6)
3) Chairman Bird advised that the Committee will review the
master plan for the park and come back to the Commission with
some thoughts on how the park should be maintained in the future
after the Forestry Division gives up their management duties.
There have been a number of improvements made under that lease
and we will have to decide if we want to continue to maintain
those improvements and/or make other improvements. The Committee
will come back to the Board with a recommendation, but we have
until June, 1992 to work something out with the Forestry
Division.
20
3 1991
moK8"
CCPR °u i991
BOOK
6) The Committee has been talking quietly with Indian River
Shores about the possibility of exchanging the 5 -acre parcel of
undeveloped property that the County has left at the Tracking
Station Park for some property that Indian River Shores might
own, such as the 40 acres at Gifford Park, which is under lease
to the County. The Committee feels that perhaps we should
consider making a trade for that piece and see how the numbers
work out. They would like the Commission to authorize
Administrator Chandler or the appropriate staff to work with the
staff of Indian River Shores and continue some discussions and
negotiations along these lines. The County has developed all of
the oceanfront that we have at the Tracking Station Park, and
these 5 acres lie between the oceanfront and AIA. The Committee
feels that there probably wouldn't be a need to develop that to
add to that park, and that if we did, we probably would end up
with some problems in attempting to develop it into anything but
a very passive nature because of the surrounding residences. The
5- acre piece is lightly wooded with some palmettos and sea
grapes.
Commissioner Scurlock pointed out that the County already
has a lease on the property at Gifford Park and he would prefer
to see us consider trading this for a new piece of property, such
as the 40 acres next to the Fairgrounds. Gifford Park is not
going away, so why trade something for something we already have?
Chairman Bird admitted that we do have another 12 or so
years on the lease on the property at Gifford Park. However, the
County is making considerable improvements up there, and he felt
the residents and the people who enjoy the use of that park
probably would feel more comfortable if it was under county
ownership in perpetuity rather than subject to the lease with
Indian River Shores. He wasn't suggesting that it is an even
trade or saying that is what we have to trade for, but the
Committee is asking that Director Davis be given authorization to
establish some value on our 5 -acre piece at the Tracking Station
Park and ask Indian River Shores to establish some value on
pieces that they might have that we might be interested in.
Indian River Shores also may be able to purchase an additional
piece we could trade for.
Commissioner Scurlock interjected that he had looked into it
a while back and believed that parcel could be developed into 16
residential lots which probably would have a value of at least
$1 -million. He would rather we consider trading that 5 acres for
the 40 acres next to the Fairgrounds. He didn't want to trade a
filet mignon for a hot dog.
21
ON MOTION by Commissioner Wheeler, SECONDED by
Commissioner Scurlock, the Board unanimously authorized
staff to begin some dialogue with Indian River Shores
to see what is available in an exchange of properties,
with consideration being given to both the 40 acres at
Gifford Park and the 40 acres next to the Fairgrounds.
There being no further business, on Motion duly made,
seconded and carried, the Board adjourned at 9:35 o'clock A.M.
ATTEST:
3 O
Clerk Chairman
22
ETOK. 83 F,1 CF .c / s