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04/23/2013AP
PROCLAMATION HONORING JEANNE BISHOP ON HER RETIREMENT FROM INDIAN RIVER COUNTY CLERK OF CIRCUIT COURT AND COMPTROLLER WHEREAS, Jean (Jeanne) Marie Bishop is retiring from Indian River County Clerk of Circuit Court and Comptroller's office effective April 25, 2013; and WHEREAS, Jeanne began her career in the payroll department at the Clerk's office on September 24, 1994 and has consistently worked in this position for 18 '/2 years and was promoted to payroll coordinator; and WHEREAS, Jeanne worked for Keens Supermarket for 17 years as a bookkeeper and payroll clerk prior to her position at the County; and WHEREAS, Jeanne was born in Trenton, New Jersey, and raised in Vero Beach and married her high school sweetheart in 1965; and WHEREAS, Jeanne is a mother of three daughters and grandmother to three granddaughters and one grandson; and WHEREAS, Jeanne's ethics, perseverance, commitment, and enthusiasm to Indian River County and to the employees of the Clerk of the Circuit Court and Board of County Commissioners has been greatly appreciated by all co-workers and employer. NOW, THEREFORE, BE IT PROCLAIMED BY THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, that the Board applauds Jean (Jeanne) Marie Bishop for her loyalty and dedication to the County; BE IT FURTHER PROCLAMIED that the Clerk and the Board extend their heartfelt wishes for success in her future endeavors and a happy and prosperous retirement. Adopted this 23rd day of April, 2013 BOARD OF COUNTY COMMISSIONERS INDIAN RIVER COUNTY, FLORIDA Z ' s h E. Flescher, Chairman Wesley S. Davis, Vice Chairman * * Peter D. O'Bryan Bob Solari Ti rc LAW WEEK 2013 PROCLAMATION �.. "REALIZING THE DREAM: EQUALITY FOR ALL" WHEREAS, Law Week is a week of public acknowledgement of our nation's and Florida's heritage of justice, liberty and equality under the law, and May 1St has been declared "Law Day" by the United States Congress; and WHEREAS, The American Bar Association has declared the theme for Law Week 2013 as "Realizing the Dream: Equality for All"; and WHEREAS, this year's theme recognizes the inextricable link between freedom and equality, the importance of living up to the promise of equality under the law enshrined in our nation's founding documents, and the challenges that remain in realizing that ideal; and WHEREAS, the year 2013 marks the 150th anniversary of the issuance of the Emancipation Proclamation, as well as the 50th anniversary of the March in Washington for Jobs and Freedom and Reverend Dr. Martin Luther King Jr.'s "I have a Dream" speech; and WHEREAS, all Americans are entitled to equal protection of the law and to the unalienable rights of life, liberty, and the pursuit of happiness. NOW, THEREFORE, BE IT PROCLAIMED BY THE INDIAN RIVER COUNTY BOARD OF COUNTY COMMISSIONERS that the Board does hereby proclaim April 28 through May 4, 2013, as Law Week and call upon the citizens of Indian River County to acknowledge the importance of our legal and judicial systems with appropriate ceremonies and activities, and to display the flag of the United States and Florida in support of this educational observance. The Board further encourages schools, businesses, media, religious institutions, civic, and service organizations to join members of the bar and bench in commemorating Law Week. Adopted this 23rd day of April, 2013. BOARD OF COUNTY COMMISSIONERS INDIAN RIVER COUNTY, FLORIDA o ph E. Flescher, Chairman AVER c Q Wesley le S. Davis, ice Chairman� Peter D. O'Bryan Bob Solari Y;, ''�.. T i g.r� JEFFREY R. SMITH Clerk of Circuit Court and Comptroller 1 801 27TH Street �ZOR1pA Vero Beach, Florida 32961 -1028 Telephone (772) 226-1945 TO: HONORABLE BOARD OF COUNTY COMMISSIONERS DATE: April 11, 2013 SUBJECT: APPROVAL OF WARRANTS April 5, 2013 to April 11, 2013 FROM: DIANE BERNARDO - FINANCE DIRECTOR In compliance with Chapter 136.06, Florida Statutes, all warrants (checks and electronic payments) issued by the Board of County Commissioners are to be recorded in the Board minutes. Approval is requested for the attached list of warrants, issued by the Comptroller's office, for the I-..r time period of April 5, 2013 to April 11, 2013. Attachment: DB: MS 3 CHECKS WRITTEN CHECK NBR CK DATE VENDOR AMOUNT 296908 4/11/201: PORT CONSOLIDATED INC 1,427.47 296909 4/11/201: STURGIS LUMBER&PLYWOOD CO 7.86 296910 4/11/201: JORDAN MOWER INC 101.80 296911 4/11/201: ROBINSON EQUIPMENT COMPANY INC 1,771.10 296912 4/11/201: RANGER CONSTRUCTION IND INC 393.90 296913 4/11/201: VERO CHEMICAL DISTRIBUTORS INC 103.40 296914 4/11/201: COPYCO INC DBA 364.72 296915 4/11/201: RICOH USA INC 19.67 296916 4/11/201: AT&T WIRELESS 534.92 296917 4/11/201: AT&T WIRELESS 1,330.85 296918 4/11/201: B G KENN INC 15.15 296919 4/11/201: DELTA SUPPLY CO 11.20 296920 4/11/201: E-Z BREW COFFEE&BOTTLE WATER SVC 6.49 296921 4/11/201: KELLY TRACTOR CO 599.00 296922 4/11/201: TEMPLE INC 8,580.00 296923 4/11/201: ZEE MEDICAL INC MCKESSON CORPORATION 153.39 296924 4/11/201: DAILY COURIER SERVICE 1,184.00 296925 4/11/201: INDIAN RIVER MEDICAL CENTER 555.93 296926 4/11/201: HACH CO 261.11 296927 4/11/201: HD SUPPLY WATERWORKS,LTD 14,397.78 296928 4/11/201: BOUND TREE MEDICAL 194.60 296929 4/11/201: PETES CONCRETE 800.00 296930 4/11/201: EGP INC 53.00 296931 4/11/201: VERO INDUSTRIAL SUPPLY INC 208.00 296932 4/11/201: FLUID SYSTEMS&CONTROLS INC 198.58 296933 4/11/201: TIRESOLES OF BROWARD INC 100.00 296934 4/11/201: FIRESTONE COMPLETE AUTO CARE 245.70 296935 4/11/201: BARTH CONSTRUCTION INC 197,133.70 296936 4/11/201: HOMELAND IRRIGATION 118.71 296937 4/11/201: XEROX CORP SUPPLIES 47.96 296938 4/11/201: GENERAL PART INC 1,200.22 296939 4/11/201: GOODYEAR AUTO SERVICE CENTER 281.92 296940 4/11/201: UTILITY SERVICE CO INC 17,201.00 296941 4/11/201: GROVE WELDERS INC 220.78 296942 4/11/201: MIDWEST TAPE LLC 623.70 296943 4/11/201: LOWES CO INC 2,496.54 296944 4/11/201: MWI CORP 191.66 296945 4/11/201: MICROMARKETING LLC 151.92 296946 4/11/201: K&M ELECTRIC SUPPLY 294.40 296947 4/11/201: WHEELED COACH 392.00 296948 4/11/201: NEC UNIFIED SOLUTIONS INC 50,141.93 296949 4/11/201: PALM TRUCK CENTERS INC 240.17 296950 4/11/201: ALL FLORIDA REALTY SERVICES INC 1,540.00 296951 4/11/201: SUNSHINE REHABILATION CENTER OF IRC INC 165.00 296952 4/11/201: CITY OF VERO BEACH 18,012.79 296953 4/11/201: INDIAN RIVER ALL FAB INC 2,847.52 296954 4/11/201: B/C B/S OF FL ADM FEE 35,777.72 296955 4/11/201: JANITORIAL DEPOT OF AMERICA INC 225.00 296956 4/11/201: SAN MARCO INT'L INC 548.55 296957 4/11/201: ROGER CLEVELAND GOLF INC 377.52 296958 4/11/201: TOTAL TRUCK PARTS INC 527.41 296959 4/11/201: GEOSYNTEC CONSULTANTS INC 6,733.39 296960 4/11/201: DUNKELBERGER ENGINEERING&TESTING 8,847.00 296961 4/11/201: TRAFFIC PARTS INC 1,650.00 296962 4/11/201: CALLAWAY GOLF SALES COMPANY 111.88 296963 4/11/201: FLORIDA POWER AND LIGHT 46.71 '"mw 296964 4/11/201: FLORIDA POWER AND LIGHT 8,657.60 296965 4/11/201: ROLAND DEBLOIS 379.45 1 4 CHECK NBR CK DATE VENDOR AMOUNT 296966 4/11/201: BLUE CROSS&BLUE SHIELD of FLORIDA 62.78 296967 4/11/201: PHILLIP J MATSON 12.46 296968 4/11/201: KETTELA ENTERPRISES 411.00 296969 4/11/201: CITY OF FELLSMERE 177.22 296970 4/11/201: PEACE RIVER ELECTRIC COOP INC 388.00 296971 4/11/201: KENNETH CAMPBELL SENIOR 60.00 296972 4/11/201: GLOBAL GOLF SALES INC 581.79 296973 4/11/201: STRUNK FUNERAL HOMES 425.00 296974 4/11/201: JOSEPH A BAIRD 856.17 296975 4/11/201: COX GIFFORD SEAWINDS 850.00 296976 4/11/201: BUILDING OFFICIALS ASSOC OF FLORIDA 594.00 296977 4/11/201: BUILDING OFFICIALS ASSOC OF FLORIDA 594.00 296978 4/11/201: GERALD AYOUNG SR 30.00 296979 4/11/201: ALAN C KAUFFMANN 40.00 296980 4/11/201: G K ENVIRONMENTAL INC 3,890.02 296981 4/11/201: SCHOLASTIC SPORTS INC 97.50 296982 4/11/201: CHILDRENS HOME SOCIETY OF FL 2,500.00 296983 4/11/201: COMCAST 67.00 296984 4/11/201: COMCAST 100.28 296985 4/11/201: ADVANCED XEROGRAPHICS IMAGING 3,745.61 296986 4/11/201: NORTHERN TOOL&EQUIPMENT CO 999.99 296987 4/11/201: DONADIO AND ASSOCIATES ARCHITECTS 175.00 296988 4/11/201: CLIA LABORATORY 150.00 296989 4/11/201: C&C ELECTRIC WORKS INC 268.00 296990 4/11/201: HOMETOWN NEWS 125.00 296991 4/11/201: PERKINS COMPOUNDING PHARMACY 117.85 296992 4/11/201: RUSSELL PAYNE INC 734.37 296993 4/11/201: MALCOLM PIRNIE INC 4,050.00 296994 4/11/201: CELICO PARTNERSHIP 1,440.36 296995 4/11/201: VAN WAL INC 165.00 296996 4/11/201: THE CLEARING COMPANY LLC 1,880.00 r..r 296997 4/11/201: POLISH AMERICAN SOCIAL CLUB 200.00 296998 4/11/201: PARGAS 880.00 296999 4/11/201: ELIGHA L PRYOR JR 500.00 297000 4/11/201: OCLC ONLINE COMPUTER LIBRARY CENTER 375.75 297001 4/11/201: PAK MAIL CENTER 95.31 297002 4/11/201: MASTELLER&MOLER INC 2,587.50 297003 4/11/201: SAFETY HARBOR RESORT AND SPA 424.00 297004 4/11/201: SAFETY HARBOR RESORT AND SPA 424.00 297005 4/11/201: GARY L EMBREY 60.00 297006 4/11/201: ISLAND HOUSE TITLE LLC 21.13 297007 4/11/201: JOHN F BAER 541.00 297008 4/11/201: ORCHID ISLAND PROPERTY MANAGEMENT II INC 484.50 297009 4/11/201: 1ST FIRE&SECURITY INC 95.00 297010 4/11/201: CONSOLIDATED ELECTRICAL DISTRIBUTORS INC 1,066.89 297011 4/11/201: KENNY CAMPBELL JR 40.00 297012 4/11/201: DIVOSTA HOMES LP 1,288,231.28 297013 4/11/201: PAK MAIL 53.85 297014 4/11/201: BRIAN WYKOFF 40.00 297015 4/11/201: COMPLETE ALARM INC. 593.88 297016 4/11/201: MUNICIPAL WATER WORKS INC 778.50 297017 4/11/201: GLOBALSTAR USA 95.64 297018 4/11/201: FISHER&PHILLIPS LLP 1,108.40 297019 4/11/201: CEMEX 111.97 297020 4/11/201: BRIAN FREEMAN 30.57 297021 4/11/201: LEONARD,CHAD 26.42 297022 4/11/201: DANIEL IOFFREDO 60.00 297023 4/11/201: SOUTHEAST SECURE SHREDDING 127.70 297024 4/11/201: BENNETT AUTO SUPPLY INC 125.91 297025 4/11/201: MARINCO BIOASSAY LABORATORY INC 2,005.00 2 5 CHECK NBR CK DATE VENDOR AMOUNT 297026 4/11/201: STANDARD LIFE INSURANCE 7,465.88 297027 4/11/201: STANDARD LIFE INSURANCE OPT 9,768.30 297028 4/11/201: K'S COMMERCIAL CLEANING 3,300.00 297029 4/11/201: CUSTOM PRODUCTS CORPORATION 4,806.70 297030 4/11/201: DAVID L HANCOCK 841.00 297031 4/11/201: MAUI RIPPERS INC 999.80 297032 4/11/201: EXPRESS SUPPLY INC 1,110.00 297033 4/11/201' SEASIDE LANDSCAPES INC 950.00 297034 4/11/201: COUNTY NEWS INC 309.99 297035 4/11/201: SANDYARACENA 40.00 297036 4/11/201: LARIAT ENTERPRISES INC 1,766.25 297037 4/11/201: NC41NC 15,834.00 297038 4/11/201: CORPORATE CARE WORKS 1,107.15 297039 4/11/201: LYON FINANCIAL SERVICES INV 271.70 297040 4/11/201: INEOS NEW PLANET BIOENERGY LLC 39,510.45 297041 4/11/201: WOERNER DEVELOPMENT INC 66.50 297042 4/11/201: RADWELL INTERNATIONAL INC 350.50 297043 4/11/201' KEMPER BUSINESS SYSTEMS 9.41 297044 4/11/201: MURPHY&WALKER P L 7,106.38 297045 4/11/201: SAFETY SCHELL CORPORATION 218.58 297046 4/11/201: PACE ANALYTICAL SERVICES INC 156.00 297047 4/11/201' DELRAY MOTORS 153.40 297048 4/11/201: RAYMOND J DUCHEMIN 40.00 297049 4/11/201' A/R/C ASSOCIATES INC 3,583.91 297050 4/11/201' KEITH GROCHOLL 40.00 297051 4/11/201: AHEAD LLC 970.88 297052 4/11/201: WRIGHT EXPRESS FSC 23,221.41 297053 4/11/201' YP LLC 159.00 297054 4/11/201: CLEAR VILLAGE INC 12,150.00 297055 4/11/201: JOSHUA GHIZ 1,797.72 297056 4/11/201: GENERAL CHEMICAL PERFORMANCE LLC 4,852.05 �"" 297057 4/11/201: HIGHMARK STOP LOSS 13,030.82 297058 4/11/201: PAUL JACQUIN&SONS INC 192,787.15 297059 4/11/201: TIM ZORC 76.06 297060 4/11/201: JORDAN S BURR 96.00 297061 4/11/201: MARK A ODOM CONSTRUCTION INC 1,100.00 297062 4/11/201: REPROGRAPHIC SOLUTIONS INC 55.80 297063 4/11/201: ALADTEC INC 14,160.00 297064 4/11/201: PRESTIGE TITLE OF BREVARD LLC 66.11 297065 4/11/201: UT REFUNDS 36.71 297066 4/11/201: UT REFUNDS 66.48 297067 4/11/201: UT REFUNDS 133.74 297068 4/11/201: UT REFUNDS 69.11 297069 4/11/201: UT REFUNDS 3.51 297070 4/11/201: UT REFUNDS 42.35 297071 4/11/201: UT REFUNDS 149.87 297072 4/11/201' UT REFUNDS 27.74 297073 4/11/201: UT REFUNDS 37.31 297074 4/11/201. UT REFUNDS 37.66 297075 4/11/201: UT REFUNDS 39.99 297076 4/11/201: UT REFUNDS 76.73 297077 4/11/201: UT REFUNDS 87.80 297078 4/11/201' UT REFUNDS 7.89 297079 4/11/201: UT REFUNDS 157.60 297080 4/11/201: UT REFUNDS 78.79 297081 4/11/201: UT REFUNDS 69.66 297082 4/11/201: UT REFUNDS 61.70 297083 4/11/201: UT REFUNDS 23.70 297084 4/11/201: UT REFUNDS 84.40 297085 4/11/201: UT REFUNDS 3.16 3 6 CHECK NBR CK DATE VENDOR AMOUNT 297086 4/11/201: UT REFUNDS 96.72 297087 4/11/201: UT REFUNDS 734.94 297088 4/11/201: UT REFUNDS 13.13 297089 4/11/201; UT REFUNDS 75.16 297090 4/11/201: UT REFUNDS 34.95 297091 4/11/201: UT REFUNDS 50.10 297092 4/11/201: UT REFUNDS 48.28 297093 4/11/201: UT REFUNDS 42.36 297094 4/11/201: UT REFUNDS 71.55 297095 4/11/201: UT REFUNDS 37.66 297096 4/11/201: UT REFUNDS 153.25 297097 4/11/201: UT REFUNDS 60.19 297098 4/11/201: UT REFUNDS 17.58 297099 4/11/201: UT REFUNDS 58.96 297100 4/11/201: UT REFUNDS 64.60 297101 4/11/201: UT REFUNDS 38.49 297102 4/11/201: UT REFUNDS 87.42 297103 4/11/201: UT REFUNDS 36.71 297104 4/11/201: UT REFUNDS 38.03 297105 4/11/201: UT REFUNDS 24.07 297106 4/11/201: UT REFUNDS 33.41 297107 4/11/201: UT REFUNDS 36.34 297108 4/11/201: UT REFUNDS 3370.00 297109 4/11/201: UT REFUNDS 18.30 297110 4/11/201: UT REFUNDS 55.22 297111 4/11/201: UT REFUNDS 7.90 297112 4/11/201: UT REFUNDS 74.54 297113 4/11/201: UT REFUNDS 20.40 297114 4/11/201: UT REFUNDS 24.74 297115 4/11/201: UT REFUNDS 32.80 297116 4/11/201: UT REFUNDS 22.79 ... 297117 4/11/201: UT REFUNDS 75.96 297118 4/11/201: UT REFUNDS 75.32 297119 4/11/201: UT REFUNDS 69.08 297120 4/11/201: UT REFUNDS 20.93 297121 4/11/201: UT REFUNDS 6.85 297122 4/11/201: UT REFUNDS 1.53 297123 4/11/201: UT REFUNDS 49.27 297124 4/11/201: UT REFUNDS 57.49 297125 4/11/201: UT REFUNDS 37.25 297126 4/11/201: UT REFUNDS 51.08 297127 4/11/201: UT REFUNDS 38.90 297128 4/11/201: UT REFUNDS 27.70 297129 4/11/201: UT REFUNDS 41.55 297130 4/11/201: UT REFUNDS 47.60 297131 4/11/201: UT REFUNDS 41.77 297132 4/11/201: UT REFUNDS 90.83 297133 4/11/201: UT REFUNDS 77.69 297134 4/11/201: UT REFUNDS 24.95 297135 4/11/201: UT REFUNDS 69.18 297136 4/11/201: UT REFUNDS 36.24 297137 4/11/201: UT REFUNDS 85.34 297138 4/11/201: UT REFUNDS 41.10 297139 4/11/201: UT REFUNDS 29.46 297140 4/11/201: UT REFUNDS 64.99 297141 4/11/201: UT REFUNDS 59.87 297142 4/11/201: UT REFUNDS 26.15 297143 4/11/201: UT REFUNDS 78.48 ,,` 297144 4/11/201: UT REFUNDS 34.70 297145 4/11/201: UT REFUNDS 29.24 4 7 CHECK NSR CK DATE VENDOR AMOUNT 297146 4/11/201: UT REFUNDS 38.35 297147 4/11/201: UT REFUNDS 69.02 297148 4/11/201: UT REFUNDS 75.49 297149 4/11/201: UT REFUNDS 42.80 297150 4/11/201: UT REFUNDS 58.29 297151 4/11/201: UT REFUNDS 60.69 297152 4/11/201: UT REFUNDS 34.51 297153 4/11/201: UT REFUNDS 31.15 297154 4/11/201: UT REFUNDS 56.02 297155 4/11/201: UT REFUNDS 53.60 297156 4/11/201: UT REFUNDS 30.02 297157 4/11/201: UT REFUNDS 60.23 297158 4/11/201: UT REFUNDS 95.69 297159 4/11/201: UT REFUNDS 88.57 297160 4/11/201: UT REFUNDS 19.91 297161 4/11/201: UT REFUNDS 14.43 297162 4/11/201: UT REFUNDS 138.83 297163 4/11/201: UT REFUNDS 55.12 297164 4/11/20 L UT REFUNDS 49.82 297165 4/11/201: UT REFUNDS 78.51 297166 4/11/201: UT REFUNDS 8.10 297167 4/11/201: UT REFUNDS 35.33 297168 4/11/201: UT REFUNDS 26.79 297169 4/11/201: UT REFUNDS 33.41 297170 4/11/201: UT REFUNDS 12.07 297171 4/11/201: UT REFUNDS 68.22 297172 4/11/201: UT REFUNDS 29.59 297173 4/11/201: UT REFUNDS 29.73 297174 4/11/201: UT REFUNDS 47.30 297175 4/11/201: UT REFUNDS 91.74 297176 4/11/201: UT REFUNDS 21.54 297177 4/11/201: UT REFUNDS 93.35 297178 4/11/201: UT REFUNDS 57.01 297179 4/11/201: UT REFUNDS 70.44 297180 4/11/201: UT REFUNDS 19.79 297181 4/11/201: UT REFUNDS 100.00 297182 4/11/201: UT REFUNDS 28.17 297183 4/11/201: UT REFUNDS 4.41 297184 4/11/201: UT REFUNDS 12.79 297185 4/11/201: UT REFUNDS 42.90 297186 4/11/201: UT REFUNDS 64.74 297187 4/11/201: UT REFUNDS 28.81 297188 4/11/201: UT REFUNDS 35.47 297189 4/11/201: UT REFUNDS 966.47 297190 4/11/201: UT REFUNDS 56.78 297191 4/11/201: UT REFUNDS 78.47 297192 4/11/201: UT REFUNDS 69.96 297193 4/11/201: UT REFUNDS 20.88 297194 4/11/201: UT REFUNDS 28.24 297195 4/11/201: UT REFUNDS 26.64 297196 4/11/201: UT REFUNDS 24.15 297197 4/11/201: UT REFUNDS 41.77 297198 4/11/201: UT REFUNDS 43.15 297199 4/11/201: UT REFUNDS 76.73 297200 4/11/201: UT REFUNDS 64.44 297201 4/11/201: UT REFUNDS 64.60 297202 4/11/201: UT REFUNDS 18.36 297203 4/11/201: UT REFUNDS 4431 ti.. 297204 4/11/201: UT REFUNDS 14.48 297205 4/11/201: UT REFUNDS 5.72 5 8 CHECK NBR CK DATE VENDOR AMOUNT 297206 4/11/201: UT REFUNDS 12.67 297207 4/11/201: UT REFUNDS 26.20 297208 4/11/201: UT REFUNDS 12.69 297209 4/11/201: UT REFUNDS 11.51 297210 4/11/201: UT REFUNDS 33.14 297211 4/11/201: UT REFUNDS 34.38 297212 4/11/201: ILLINOIS STATE DISBURSEMENT UNIT 142.32 297213 4/11/201: INTERNAL REVENUE SERVICE 50.00 297214 4/11/201: CHAPTER 13 TRUSTEE 277.30 297215 4/11/201: B/C B/S OF FL ADM FEE 159.96 297216 4/11/201: B/C B/S OF FL ADM FEE 9,597.60 297217 4/11/201: BLUE CROSS&BLUE SHIELD of FLORIDA 1,600.12 297218 4/11/201: MISDU MICHIGAN STATE 445.75 297219 4/11/201: ADMIN FOR CHILD SUPPORT ENFORCEMENT 203.51 297220 4/11/201: ADMIN FOR CHILD SUPPORT ENFORCEMENT 206.27 297221 4/11/201: ADMIN FOR CHILD SUPPORT ENFORCEMENT 115.09 297222 4/11/201: STANDARD LIFE INSURANCE 699.00 297223 4/11/201: CORPORATE CARE WORKS 4.95 297224 4/11/201: CORPORATE CARE WORKS 297.00 297225 4/11/201: HIGHMARK STOP LOSS 58.26 297226 4/11/201: HIGHMARK STOP LOSS 3,495.60 Grand Total: 2,108,313.48 w.. 6 g ELECTRONIC PAYMENTS -WIPE & ACH TRANS NBR DATE VENDOR AMOUNT 2377 4/5/2013 KIMLEY HORN&ASSOC INC 7,625.00 2378 4/5/2013 WATSON TITLE INSURANCE AGENCY INC 76,354.06 2379 4/8/2013 IRS-PAYROLL TAXES 14,570.83 2380 4/9/2013 I R C HEALTH INSURANCE-TRUST 452,266.81 2381 4/9/2013 BENEFITS WORKSHOP 1,554.75 Grand Total: 552,371.45 'Now 1 10 ELECTRONIC PAYMENT - VISA CARD TRANS.NBR DATE VENDOR AMOUNT 1001296 4/8/2013 INDIAN RIVER BATTERY 144.80 1001297 4/8/2013 MEEKS PLUMBING INC 85.00 1001298 4/8/2013 COMMUNITY ASPHALT CORP 206.45 1001299 4/8/2013 CAPITAL OFFICE PRODUCTS 580.72 1001300 4/8/2013 S&S AUTO PARTS 49.28 1001301 4/9/2013 REPUBLIC SERVICES OF FLORIDA 42.92 1001302 4/9/2013 SOUTHERN COMPUTER WAREHOUSE 15.62 1001303 4/9/2013 SVI SYSTEMS INC 1,363.25 1001304 4/9/2013 S&S AUTO PARTS 708.61 1001305 4/9/2013 STAT MEDICAL DISPOSAL INC 130.00 1001306 4/10/2013 PARKS RENTAL& SALES INC 42.00 1001307 4/10/2013 NORTH SOUTH SUPPLY INC 12.38 1001308 4/10/2013 UNIVERSAL SIGNS&ACCESSORIES 3,469.50 1001309 4/10/2013 LIGHTSOURCE IMAGING SOLUTIONS LLC 406.55 1001310 4/10/2013 INDIAN RIVER BATTERY 642.90 1001311 4/10/2013 INDIAN RIVER OXYGEN INC 3,263.45 1001312 4/10/2013 APPLE INDUSTRIAL SUPPLY CO 265.26 1001313 4/10/2013 ABCO GARAGE DOOR CO INC 303.15 1001314 4/10/2013 AIR COMPRESSOR WORKS 270.63 1001315 4/10/2013 ARAMARK UNIFORM&CAREER APPAREL LLC 414.50 1001316 4/10/2013 FERGUSON ENTERPRISES INC 1,250.00 1001317 4/10/2013 COMO OIL COMPANY OF FLORIDA 44.98 1001318 4/10/2013 SCRIPPS TREASURE COAST PUBLISHING LLC 762.31 1001319 4/10/2013 SHRIEVE CHEMICAL CO 3,472.37 1001320 4/10/2013 WACO FILTERS CORPORATION 4,452.00 1001321 4/10/2013 PROTRANSMASTERS II INC 2,367.09 1001322 4/10/2013 S&S AUTO PARTS 111.84 1001323 4/10/2013 STAT MEDICAL DISPOSAL INC 275.00 1001324 4/10/2013 WRIGHT FASTENER COMPANY LLC 360.50 1001325 4/11/2013 AT&T 1,294.18 1001326 4/11/2013 OFFICE DEPOT BSD CUSTOMER SVC 507.66 1001327 4/11/2013 WASTE MANAGEMENT INC 1,733.98 1001328 4/11/2013 LIGHTSOURCE IMAGING SOLUTIONS LLC 75.75 1001329 4/11/2013 INDIAN RIVER BATTERY 474.00 1001330 4/11/2013 REPUBLIC SERVICES OF FLORIDA 42.92 1001331 4/11/2013 MIDWEST MOTOR SUPPLY CO 183.00 1001332 4/11/2013 WACO FILTERS CORPORATION 6,920.00 1001333 4/11/2013 S&S AUTO PARTS 204.08 Grand Total: 36,948.63 1 11 JEFFREY R. SMITH Clerk of Circuit Court and Comptroller 1801 27th Street, Building A Vero Beach, Florida 32960 Telephone (772) 226- 1205 TO: Board of County Commissioners FROM: Jeffrey R. Smith, Clerk of the Circuit Court and Comptrol er And Diane L. Bernardo, Finance Director �f DATE: April 16, 2013 SUBJECT: Quarterly Summary Report for Assessment of Additional Court Costs for Quarter Ending 03/31/13 BACKGROUND The 318.18 (13) Florida Statutes Assessment of Additional Court Costs Quarterly Summary is required to be submitted to the County's Board of County Commissioners. This report shows the revenues and expenditures associated with the F.S. 318.18 (13) surcharge. This statute pertains to a$15 court facility fee assessed on all traffic tickets. The courthouse collects these fees and submits to Finance(on behalf of the Board) on a monthly basis. RECOMMENDATION Staff recommends that the Board of County Commissioners accept the attached report. Indian River County__ A roved Date Administrator County Attorney NftW Bud et 13 Department Risk Mana ement 12 M 318.18 (13) Florida Statutes Assessment of Additional Court Costs Quarterly Summary County Indian River Contact Name Edward Halsey Quarter Ending/Year Mar-13 Telephone (772)226-1206 Report Version Ver 2 Email Address ehalsey@clerk.indian-river.org REVENUE-318.18(13) (a) 1. Total Revenue Collected $52,777.01 EXPENDITURES-318.18(13) (a) 1. Court Facilities Local Law Libraries Description* Amount Description* Amount State Attorney $20,452.16 Law Library -25% $13,194.25 Public Defender $918.54 $0.00 Guardian Ad Litem $1,864.82 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Total $23,235.52 1 Total(Max 25%) $13,194.25 Quarter Expenditure Total (a) 1. $36,429.77 *If possible,please provide a general description of the type of expenditures. If additional lines as needed,please contact CCOC staff at(850)386-2223. Pape 1 of 3 318.18 (13) Florida Statutes '— Assessment of Additional Court Costs Quarterly Summary County Indian River Contact Name Edward Halsey Quarter Ending/Year Mar-13 Telephone (772)226-1206 Report Version Ver 2 Email Address ehalsey@clerk.indian-river.org REVENUE-318.18(13) (a)2. Total Revenue Collected 1 $52,777.01 EXPENDITURES-318.18(13) (a)2. EXPENDITURES-318.18(13) (a)2. Principal &Interest on Bonds Surplus Revenues Description* Principal Interest Description(Debt on Bond/Court Facility/Law Library)* Amount $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.001 $0.00 $0.00 Total $0.001 $0.00 Total $0.00 Quarter Expenditure Total (a)2. 1 $0.00 *If possible,please provide a general description of the type of expenditures. If additional lines as needed,please contact CCOC staff at(850)386-2223. Page 2 of 3 Liz 318.18 (13) Florida Statutes Assessment of Additional Court Costs Quarterly Summary County Indian River Contact Name Edward Halsey Quarter Ending/Year Mar-13 Telephone (772)226-1206 Report Version Ver 2 Email Address ehalsey@clerk.indian-river.org REVENUE-318.18(13) (a) 3. Total Revenue Collected I $52,777.01 EXPENDITURES-318.18(13) (a)3. EXPENDITURES-318.18(13) (a)3. Principal&Interest on Bonds Surplus Revenues Description* Principal Interest Description(Debt on Bond/Court Facility/law Library)* Amount $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Total $0.001 $0.001 ITotal $0.00 Quarter Expenditure Total (a) 3. $0.00 *If possible,please provide a general description of the type of expenditures. If additional lines as needed,please contact CCOC staff at(850)386-2223. Page 3 of 3 JEFFREY R. SMITH ° �a Clerk of Circuit Court and Comptroller Finance Department �2pRtpA 1801 27th Street, Building A Vero Beach, Florida 32960 Telephone (772) 226-1945 TO: Board of County Commissioners FROM: Jeffrey R. Smith, Clerk of the Circuit Court and Comptroller U And v Diane Bernardo, Finance Director DATE: April 16, 2013 SUBJECT: Dori Slosberg Driver Education Safety Act Indian River County Traffic Education Program Trust Fund BACKGROUND On August 20, 2002, the Board of County Commissioners adopted Ordinance Number 2002-026 creating the Indian River County Traffic Education Program Trust Fund (our fund 137). This ordinance authorized a $3 traffic ticket surcharge, which is collected by the Clerk of the Circuit Court. On September 19, 2006, the Board adopted Ordinance 2006-035 to repeal this fine. Attached to this memo is a report of the revenues and expenditures from the inception of the $3 fee (October 1, 2002) through March 31, 2013. The Board currently carries a balance of$24,158 which is available to area schools. The Clerk's office will continue to provide a quarterly report of the traffic education trust activity until all of the funds have been spent. RECOMMENDATION Staff recommends that the Board of County Commissioners accept the attached report. Indian River County Approv4d Date Administrator $ 3 County Attorney Budget Department Risk Management F:\dbernardo\Traffic Fund Bd Agenda.doc 16 Indian River County,Florida Statement of Revenues,Expenditures and Changes in Fund Balances FY 03 FY 04 FY 05 FY 06 FY 07 FY 08 FY 09 FY 10 FYI FY12 YTD FYI Inception 10101/2002- 10/0112003- 1010112004- 10/01/2005- 10/0112006- 10/0112007- 10/0112008- 10101/2009- 10/01/2010- 10101/2011- 10101/2012- to Date 9/30/2003 9/30/2004 9/30/2005 9/30/2006 9/30/2007 9/30/2008 9/30/2009 9/30/2010 9/30/2011 9/30/2012 3/31/2013 Totals REVENUES Fines and forfeitures $ 42,563 $ 42,225 $ 41,794 $ 48,372 $ 9,537 $ 1,575 $ 744 $ 525 $ 384 $ 213 $ 33 Interest 222 686 2,130 5,797 8,426 4,999 2,989 753 240 104 32 Total Revenues 42,785 42,911 43,924 54,169 17,963 6,574 3,733 1,278 624 317 65 214,343 EXPENDITURES - - 25,188 44,373 36,210 29,962 35,317 7,565 8,900 2,670 Public Safety Total Expenditures - - - 25,188 44,373 36,210 29,962 35,317 7,565 8,900 2,670 190,185 Net change in fund balances 42,785 42,911 43,924 28,981 (26,410) (29,636) (26,229) (34,039) (6,941) (8,583) (2,605) Fund balances at beginning of year - 42,785 85,696 129,620 158,601 132,191 102,555 76,326 42,287 35,346 26,763 Fund balances at end of year 42,785 85,696 129,620 158,601 132,191 102,555 76,326 42,287 35,346 26,763 24,158 24,158 School District of Indian River County $114,535 St.Edwards School $ 75,650 Total Disbursed to Date $190,185 6 INDIAN RIVER COUNTY, FLORIDA AGENDA ITEM Department of Public Works Division of Facilities Management Date: April 15, 2013 • To: The Honorable Board of County Commissioners Through: Joseph A. Baird, County Administrator Through: Christopher R. Mora, P.E., Public Works Director O"'-" From: Lynn Williams, Facilities Manager/Project Manager to Subject: RFQ 2013024– Professional Roof Evalu 'on, D gn and Contract Administration Services Relating to the existing roof of the Indian River County Administration Building – Consultant Selection BACKGROUND: On October 16, 2012, The Board authorized the issuance of an RFQ to seek the Professional Services of qualified Roof Consultants for the Evaluation, Design and Contract Administration Services for the Indian River County Administration Complex. An RFQ was developed and issued for solicitation on January 18, 2013. A total of 37 firms downloaded the RFQ and 10 firms provided written proposals which were received on February 15, 2013. The evaluation committee was comprised of the following members as approved by the County �.. Administrator: Lynn Williams Facilities Manager/Project Manager Chris Mora Public Works Director Chris Kafer County Engineer Jason Brown Budget Director Joe Williams Consultant with ARC Roof Consultants Written responses were evaluated based on criteria contained in the RFQ and a short list was developed for individual interviews of the firms. Presentations/Interviews were held Friday, April 12, 2013 for the 3 firms ranked highest based on review of the written responses to the RFQ. The final ranking was as follows: 1) C. B Goldsmith and Associates Clearwater, Florida 2) Professional Service Industries (PSI) Orlando Florida 3) REI Engineering Bonita Springs Florida RECOMMENDATION: Staff recommends that the Board approve the final ranking as submitted by the Evaluation Committee and authorize staff to begin negotiations with C. B. Goldsmith Associates of Clearwater, the highest ranked firm, to develop a scope of services and contract form for future approval of the Board. If we are unable to reach agreement of scope and/or cost staff will �— request permission to begin negotiations with next highest ranked firm. FAPublic Works\Luanne M\Facilities Management\Admin Complex Re-Roof\Roof Consultant RFQ 2013024 I Q Selection BCC 04-15-13.doc Q PAGE TWO Agenda item: Roof Consultant Selection RFQ 2013024 April 15, 2013 FUNDING: Funding in the amount of $86,318 is budgeted and available for fiscal year 12/13, in account # 00122019-033190-13011, General Fund/Facilities Management/Other Professional Services- Admin Bldg Roof Repair Legal Litigation. ATTACHMENTS: Review and Ranking of Respondents to RFQ 2013024 Approved Agenda Item Indian River Co. Aroved Date For: 4/23/13 Administration -Lq�,)- 416 County Attorney 4 B Budget 13 Department R}sktlilanagemsttt F:\Public Works\Luanne M\Facilities Management\Admin Complex Re-Roof\Roof Consultant RFQ 2013024 2 Selection BCC 04-15-13.doc 19 Review ark_ .tanking of Respondents to RFQ No. 2013024 f Request for Qualifications for Professional Roof Evaluation, Design and Contract Administration Services Relating to the Existing Roof of the Indian River County Administration Buildings A and B Submittal Date : February 15, 2013 ° °° �°j Croc rP a O° v rC0 ol^C a�wC4 wOyw �Or �O wC m `CV. �i�C cy oo ,�¢, oy, o� `�� V° ` 0 . AZ �P is rpy, °i°� Fi`�.c0 .° ' v,- C y Q°j w?� .C° �a C X00 ww C� O wy `� y Cw ` yy O d0 Q a ocy, oQyy °yy0 a� �CQa °�ocy oo yw�moo' Rank Rank Rank Rank Rank Rank Rank Rank Rank Rank Lynn Williams 10 8 1 2 9 3 6 4 5 7 Chris Mora 8 9 2 6 10 3 5 7 1 4 Chris Kafer 10 9 2 7 5 1 6 8 4 3 Jason Brown 10 9 2 6 3 4 5 8 1 7 Joe Williams 8 9 1 1 2 10 7 6 3 4 5 TOTAL 46 44 81 231 371 181 281 301 151 26 RANKING 9.20 8.80 1.60 4.60 7.40 3.60 5.60 6.00 3.00 5.20 Presentations will take place Friday, April 12, 2013: Professional Service Industries, Inc. — 1:00 p.m. CB Goldsmith and Associates, Inc. —2:00 p.m. Roof Engineering, Inc. —3:00 p.m. IV O Review I .anking of Respondents to RFQ No. 2013024 Kequest Tor wuanTications Tor rroressionai rcooT tvaivation, Design and Contract Administration Services Relating to the Existing Roof of the Indian River County Administration Submittal Date : February 15, 2013 oe �Cj, iN�o� 4' �y �� y� Jy C •�� yap co �r oo Rank Rank Rank Lynn Williams 1 2 3 Chris Mora 1 3 2 Chris Kafer 2 1 3 Jason Brown 1 2 3 Joe Williams 1 3 2 TOTAL 6 11 13 RANKING 1.20 2.20 2.60 Presentations will take place Friday, April 12, 2013: Professional Service Industries, Inc. — 1:00 p.m. CB Goldsmith and Associates, Inc. —2:00 p.m. Roof Engineering, Inc. —3:00 p.m. N �vE�ro 55 44 INDIAN RIVER COUNTY PUBLIC WORKS DEPARTMENT STORMWATER DIVISION 180127th STREET 0R1�p' VERO BEACH,FLORIDA 32960 Phone: (772) 226-1562 TO: Joseph A. Baird, County Administrator THROUGH: Christopher R. Mora, P.E., Public Works Director FROM: W. Keith McCully, P,E,, Stormwater Engineer 1441 SUBJECT: APPROVAL OF MASTER AGREEMENT FOR ANNUAL BID FOR SEDIMENT REMOVAL AT PC MAIN SCREENING FACILITY DATE: April 9, 2013 �.. DESCRIPTION AND CONDITIONS The purpose of this Agenda Item is to request the Board of County Commissioners (Board) approve a contract with EMC Divers, Inc. for annual sediment removal at the PC Main Screening Facility, located in the Indian River Farms Water Control District's Main Relief Canal. PC Main is a regional pollution removal facility designed and constructed by the County to reduce pollution of the Indian River Lagoon (Lagoon). It removes solids as small as 1/16th inch from the canal water, significantly reducing the nutrient load and debris load entering the Lagoon from the Main Relief Canal. Two sedimentation basins are located immediately upstream of the treatment facility. Their purpose is to reduce the yearly total solids loading into the Indian River Lagoon by capturing easily settable solids traveling along the canal bottom. Collectively, the sedimentation traps hold approximately 148 cubic yards of sediment, equal to about eight 18-cubic yard dump trucks. Nitrogen and phosphorus are associated with many of the settable solids. Based on laboratory analysis, each sedimentation cell cleaning cycle (both cells cleaned) removes approximately 141 pounds of total nitrogen and 49 pounds of total phosphorus from the canal. These removals equal 35.25 and 24.50 forty-pound bags of 10-5-10 (N-P-K) fertilizer for total nitrogen and total phosphorus, respectfully. On April 3, 2013, bids were received for cleaning each of the two sedimentation basins up to four times per year. Also included was a one-time cost to remove collected r... F:\Public Works\KeithM\Stormwater ProjectsNain Relief Canal Operation\Dredging Sedimentation Basins\Agenda Items\Agenda- Consent-Master Agreement and Work Order 1 for Dredging Services-3-19-2013.doc 22 Page 2 PC South BCC Meeting —April 23, 2013 —CONSENT April 9, 2013 �... sediment from above articulated concrete block on the canal bottom and from inside the treatment structure inlet throat and channels. Four bids were received and they are summarized below. Bidder Cit /State Total Bid Price EMC Divers, Inc. New Smyrna Beach, FL $35,900.00 Settled Solids Management, Inc. Lake Monroe, FL $37,674.00 Timothy Rose Contracting, Inc. Vero Beach, FL $52,400.00 Underwater Engineering Services, Inc. Fort Pierce, FL $54,707.00 With a low bid of $35,900.00, EMC Divers, Inc. is the apparent low bidder. EMC Divers held the previous annual PC Main Sediment Removal Contract and staff is familiar with the company. Staff was pleased with the work EMC Divers performed during the previous sediment removal contract and is not aware of any reason why the company should not be awarded this new sedimentation removal contract. The engineering estimate for this work was $27,280, which is less than the low bid amount. However, there are sufficient funds in the FY2012/13 budget line item for PC Main contractual services to pay for this work. ANALYSIS �••- Alternative No. 1 — Approve the sediment removal contract with EMC Divers, Inc. for $35,900.00 Alternative No. 2 — Reject the sediment removal contract. FUNDING 1. Funding in the amount of $43,500 is budgeted and available from account #11128138-033490-07026, Transportation Fund/Stormwater/Other Contractual Services/Main Relief Canal Pollution Control System. RECOMMENDATION Staff recommends the Board of County Commissioners: 1. Approve Alternative No. 1 —Approve the sedimentation contract with EMC Divers for $35,900.00 and authorize the Chairman to execute the contract after review and approval of the Agreement and insurance certificates by appropriate staff. ATTACHMENTS 1. Attachment A - Bid Tabulation Summary 2. Attachment B — Bid Submittal from EMC Divers, Inc. 3. Attachment C — Sample Agreement F:\Public Works\KeithM\Stormwater Projects\Main Relief Canal Operation\Dredging Sedimentation Basins\Agenda Items\Agenda- n Consent-Master Agreement and Work Order 1 for Dredging Services-3-19-2013.doc L Page 3 PC South BCC Meeting —April 23, 2013—CONSENT April 9, 2013 DISTRIBUTION 1. Christopher R. Mora, P.E., Public Works Director 2. County Attorney Office 3. Budget 4. Purchasing Indian River County Approvg& Date APPROVED AGENDA ITEM Administration �/M1�j, Budget lb '/ FOR April 23, 2013 Legal �'J , 13 BY Purchasing - 16-6 g Public Works stormwater Engineering 1 �� -44-0�t6 F-\Pi thlic Wnrkc\KaithM\Rtnrmwntar Prninntc\hAnin Raliaf(.nnal On,-mfinn\flrarininn q, rfms-ntPtinn Racine\Ananria Itemc\Ananrin- 24 f � � INDIAN RIVER COUNTY u PURCHASING DIVISION C 1800 27th Streel,Vern Beach,F. 32968(772)226-1416 v; u ci V {� BID TABULATION a E2 w u ° D Bid Opening Date Time a> W W (yr (A Q D Aril 2,2013 2:001PM Bid No. Department �, Q y O 2013023 IPublieWorks c A c� a Q Z --1 Bid'ritle y y p y c0 Annual Bid for Sediment Removal at PC Maiq& Ey > W Z �+ D Item No. Description Unit Price Annual Total Unit Price Annual Total Unit Price Annual Total Unit Price Annual Total00 Bid Form Y Y Y Y Disclosure Y Y Y Y 03 1 Treatment Channel I $ 13,200.00 $ 13,200.00 $ 7,500.00 $ 7,500.00 $21,231.00 $21,231.00 $ 14,490.001 $ 14,490.00 C 2 Sedimentation S stem 4 $ 9,800.00 $39,200.00 $ 7,100.00 $28,400.00 $ 8,369.00 $33,476.00 $ 5,796.00 $23,184.00 GRAND TOTAL BID 5 52,400.00 S 35,900.00 54,707-00 37,674.00 Z WI7'NESS'FO 1311)OPENING: Maeghan McLaughlin AND Jennifer Hyde (n C D N C71 o PY "ow IATTACHMENT B - BID SUBMITTAL FROM EMC DIVERS, INC. Indian River County Purchasing Division ej 1800 27"'Street Vero Beach, FL 32960 Phone(772)226-1416 Fax(772) 770-5140 Bid Form Annual Sediment Removal for PC Main Bid#: 2013023 Bid Opening Date and Time: APRIL 3,2013 2.00 P.M. Bid Opening Location: Purchasing Division 180027 1h Street Vero Beach,FL 32960 In accordance with all terms,conditions,specifications,and requirements,the Bidder offers the following: Item Unit `�- No. Description QTy't` Unit Total Price Treatment Channel:Provide ail labor,tools, equipment,supplies,utilities,materials,fuel,etc.to remove all captured material from the treatment channel and deposit the removed material in the 1 sediment recovery area,including but not limited to I EA op oe co mobilization,demobilization,insurance,managing the sediment recovery area during the Work and decanting clear liquid from it,clean up,and related incidentals. (The depth of material in the treatment channel is estimated to be approximately 1 foot.) Sedimentation System:provide all labor,tools, equipment,supplies,utilities,materials,fuel,etc.to remove all captured material from the two sediment cells and deposit the removed material in the sediment recovery area,including but not limited to 2 mobilization,demobilization,insurance,managing 4 EA the sediment recovery area during the Work and decanting clear liquid from it,clean up,and related incidentals. (The storage volume of Cell#1 is approximately 68 cubic yards and the storage volume of Cell#2 is approximately 80 cubic yards.) GRAND TOTAL BID(BID ITEM NO.1 plus BID ITEM NO.2 ] �o 26 Indian River County Purchasing Division �'B CO *40w- 1800 271h Street �, f Vero Beach, FL 32960 Phone (772) 226-1416 Fax(772) 770-51400at Total Bid in Words=17-1w-'41 Z"' «.,,J 5 The undersigned hereby certifies that they have read and understand the contents of this solicitation and agree to furnish at the prices shown any or all of the items above, subject to all instructions, conditions, specifications, and attachments hereto. Failure to have read all the provisions of this solicitation shall not be cause to alter any resulting contract or request additional compensation. Company Name: EM c- �J:`.r«� r Z-'XC Company Address 11 olb 7T71err%6AN. 0cV Ra City,State SMyCA(, ,epjC� . eL Zip Code '3at 6 8 Telephone:3'R �`��6 l S�! 339- s3a� Fax: '38I- y9-')- 33cl E-mail: `Se" 0 0-vtOt'ye-rs Business Tax Receipt Number: FEIN Number: �L o - 53 Y32d.S_ Authorized Signature: e Date: c(-a- 13 Name: Se Title: QrC5"" tMA_ (Type/Printed) Page 14 of 21 27 0- u VY Indian tRiver County Purchasing Division 1� �;��� I? 1800 27 Street Vero Beach, FL 32960 1 Phone (772)226-1416 #� Fax(772) 770-5140 -oxtt% Bid Form Annual Sediment Removal for PC Main Bid#: 2013023 Bid Opening Date and Time: APRIL 3,2013 2:00 P.M. Bid Opening Location: Purchasing Division 1800 27th Street Vero Beach, FL 32960 In accordance with all terms,conditions,specifications,and requirements,the Bidder offers the following: Item Description Ty�k Unit Unit Total No. Q Price Treatment Channel:Provide all labor,tools, equipment,supplies,utilities,materials,fuel,etc.to remove all captured material from the treatment channel and deposit the removed material in the sediment recovery area,including but not limited to 1 EA00 `a �= 1 I, mobilization,demobilization,insurance,managing the sediment recovery area during the Work and decanting clear liquid from it,clean up,and related incidentals. (The depth of material in the treatment channel is estimated to be approximately 1 foot.) Sedimentation System:Provide all labor,tools, equipment,supplies,utilities,materials,fuel,etc.to remove all captured material from the two sediment cells and deposit the removed material in the sediment recovery area,including but not limited to 2 mobilization,demobilization,insurance,managing 4 EA the sediment recovery area during the Work and decanting clear liquid from it,clean up,and related incidentals. (The storage volume of Cell#1 is approximately 68 cubic yards and the storage ` volume of Cell#2 is approximately 80 cubic yards.) GRAND TOTAL BID(BID ITEM NO.1 plus BID ITEM NO.2 3 S q00 S 9- 28 �R Indian River County Purchasing Division r 1800 271h Street Y a1 "l: I ' I Vero Beach, FL 32960 Phone (772)226-1416 \* //. / Fax(772) 770-5140 � Total Bid in Words= -fli-,44 4::;1_< ate, .,ad �tr�.� Ht-4-c/ DOU-5 d-- z=.a --e-4 5 The undersigned hereby certifies that they have read and understand the contents of this solicitation and agree to furnish at the prices shown any or all of the items above, subject to all instructions, conditions, specifications, and attachments hereto. Failure to have read all the provisions of this solicitation shall not be cause to alter any resulting contract or request additional compensation. Company Name: l-f-i c- rbi,'.5 r _M11C Company Address:,%qb (s"V (ZGL City,State k),-,,,, Sm,�rA(k ep-,C , EL Zip Code `3al 6 3 Telephone:3$6-`[6a- ( s�1 '334- s3o� Fax: 38L- ya-`I- 33°t l; E-mail: 'Se-W 0 &Ac t'vers Business Tax Receipt Number: FEIN Number: �l0 - 53 Y3,2&5_ Authorized Signature: 7_� Date: q-a- 13 Name: Title: (Type/Printed) Page 14 of 21 29 2013023 Annual Sediment Removal PC Main Affidavit of Compliance (Please include this form with your bid) Indian River County Bid# 2013023 for Annual Sediment Removal at PC Main We DO NOT take exception to the Bid/Specifications. We TAKE exception to the Bid/Specifications as follows: Company Name: - M L NVIP7S Company Address: Telephone Number: 3$t- 4,3a- 9-)5-6 Fax: 3 5 6- Y;1?- 3396 E-mail: Berl` 0 emCJ,'vt,S ru �►'� Authorized Signature: Date: Cr-.2- 13 Name: �_e �� ��;,1�<T5 Title: ec{SJI,,-O' (Typed/Printed) Page 15 of 21 30 2013023 Annual Sediment Removal PC Main NJOW SWORN STATEMENT UNDER SECTION 105.08, INDIAN RIVER COUNTY CODE,ON DISCLOSURE OF RELATIONSHIPS THIS FORM MUST BE SIGNED IN THE PRESENCE OF A NOTARY PUBLIC OR OTHER OFFICER AUTHORIZED TO ADMINISTER OATHS. 1. This sworn statement MUST be submitted with Bid, Proposal or Contract No. 2013023 for Annual Sediment Removal at PC Main 2. This sworn statement is submitted by: EM L 0I'v z,S (Name of entity submitting Statement) whose business address is: 1fttt &,,/ ad. New srnyrli G-e,--el FC "3aLi t li and its Federal Employer Identification Number(FEIN) is 3. My name is `Sc�—'_�C 1-and-erS (Please print name of individual signing) and my relationship to the entity named above is 1?r-c5 A&A- 4. 1 understand that an "affiliate" as defined in Section 105.08, Indian River County Code, means: The term "affiliate" includes those officers, directors, executives, partners, shareholders, employees, members, and agents who are active in the management of the entity. 5. 1 understand that the relationship with a County Commissioner or County employee that must be disclosed as follows: Father, mother, son, daughter, brother, sister, uncle, aunt, first cousin, nephew, niece, husband, wife,father-in-law, mother-in-law, daughter-in-law, son-in-law, brother-in-law, sister- in-law, stepfather, stepmother, stepson, stepdaughter, stepbrother, stepsister, half brother, half sister,grandparent,or grandchild. 6. Based on information and belief, the statement, which I have marked below, is true in relation to the entity submitting this sworn statement. [Please indicate which statement applies.] Neither the entity submitting this sworn statement, nor any officers, directors, executives, partners, shareholders, employees, members, or agents who are active in management of the Page 16 of 21 31 2013023 Annual Sediment Removal PC Main entity, have any relationships as defined in section 105.08, Indian River County Code, with any County Commissioner or County employee. The entity submitting this sworn statement, or one or more of the officers, directors, executives, partners, shareholders, employees, members, or agents, who are active in management of the entity have the following relationships with a County Commissioner or County employee: Name of Affiliate Name of County Commissioner Relationship or entity or employee (Signature) �..r (Date) STATE OF COUNTY OF The foregoing instrument was acknowledged before me this 'Vo day ` off �,$lG , 2013, by_ -� , LAS , who is pers Ily kn wn toque er who has produced as identification. NOTARY PUBLIC n SIGN: PRINT: 7VF 041-41777 Notary Public,State at large My Commission Expires: (S a ,. 7EFH,asENM Mr VIRES:M#an EXPIRES:May 23.2013 ' p Bonded TM Notary PuW lS,&w tets Page 17 of 21 32 (Date) STATE OF �, p COUNTY OF Thn £mmnaniaa ianiviumnat uinn nnlranmindand hnfnrn mn thin AIAP dmi of In hit Contract in excess of one-half percent of the total bid price,and shall also list the portion of the Work which wilt be done by such Subcontractor. After the opening of bids, changes or substitutions will not be allowed unless approved bV OWNER after a request for such chnnge has been submitted in writing by the Ridder, which shall include reasons for such request. Subcontractors must be properly licensed or hold a valid Certificate of Competency. Work to be Performed and Percent of Total Subcontractor's Name/Address 1. Iy / 2. 3. 4. 5. Bidder's Name Page 18 of 21 33 2013023 Annual Sediment Removal PC Main `"aw BIDDER QUESTIONNAIRE (Must be submitted with Indian River County Bid#2013023 for ANNUAL BID FOR SEDIMENT REMOVAL AT PC MAIN 1. How many years has your organization performed the services requested in this proposal? 2. Number of employees? t G 3.Will you subcontract any part of this work?If so,give details: N O 4. List five(5) references-public entities,corporations,or individuals for which you have performed similar work: 1) Firm k"VIN,,.C. Jy1A,Mk-_ 6rn,n -:.,C- Phone#(386 )"76( - n9V05 tlo7_9,. Ts-8 0 Contact A'4.�AQ 2)FirmA(T , (c a C__ Phone# 3(56 )s-f� - yo l d ter Contact kel.-Y Qoc���tiu� 140.. 3) Firm T- 'w Q.zv Alo6` J-i Q S4- Phone# -�239) Contact 12cet. i,..7 5v^ 4)Firm C tH o-F de-igij tlec d% Phone#(38-6 ) 676 - ,3.2 Y9 Contact ,-e Gj e- 5) Firm 0,1x1 of Phone#(-95q )861 - 1 `( Contact �uL-t)C 'Sc 45,i'N 5. Have you ever failed to complete work awarded to you: ❑Yes (,No if so,where and why? 6.What equipment do you own that is available for the work? IA'I X- J t'l Page 19 of 21 34 STATE OF FLORIDA 0 DEPARTMENT OF BUSINESS AND PROFESSIONAL REGULATION CONSTRUCTION INDUSTRY LICENSING BOARD (850) 487-1395 1940 NORTH MONROE STREET �oVWMET TALLAHASSEE FL 32399-0783 LANDERS, JEFFREY A EMC DIVERS INC. 1190 TURNBULL BAY ROAD NEW SMYRNA BEACH FL 32168 STATE OF FLORR A ACA 611:413.2,9 9 Congratulations! With this license you become one of the nearly one million { ` DEPARTMENT OF BUSINESS AND Floridians licensed by the Department of Business and Professional Regulation. 4_ PRpFESSIONAt- REGULATIOi\T Our professionals and businesses range from architects to yacht brokers,from boxers to barbeque restaurants,and they keep Florida's economy strong. CGC1517529 e2912 118193208 Every day we work to improve the way we do business in order to serve you better. For information about our services,please log onto www.myfloridalicense.com CERTIFIED L CO�RACTOR There you can find more information about our divisions and the regulations that LANDERS', J� As impact you,subscribe to department newsletters and learn more about the EMC DIVERS [ ;,} Department's initiatives. 0-r mission at the Department is: License Efficiently, Regulate Fairly.We ,tantly strive to serve you better so that you can serve your customers. IS CERTIFIED: under the provisions of Ch.4:89 Fs -„,,,,..nk you for doing business in Florida,and congratulations on your new license! dpi* on Hate: hApq 31, -2014' L12052901091 DETACH HERE THIS DOCUMENT HAS A-COLORED BACKGROUND-NUCROPRINTING Ll NEMARK”'PATENTED PAPER AC# 614.3 2 9 9 STATE OF FLORIDA DEPARTMENT OF BUSINESS AND PROFESSIONAL REGULATION CONSTRUCTION INDUSTRY LICENSING BOARD SEQ#L12052901091 - LICENSE' NBRDATE BATCH 105/29/`2012-13.18153208 CGC151752 . - .The GENERAL CONTRACTOR Named below IS CERTIFIED Under theprovisions of Chapter; 89F8. Expiration date: AUG 31, 2014 �r LANDERS, JEFFREY A EMC DIVERSINC. 1190 TURNBULL BAY ROAD NEW SMYRNA BEACH FL 32168 RICK SCOTT KEN LAWSON 3 5 GOVERNOR SECRETARY ntnn1 nvnc� nrnrnr�rr. nv , nni ACORD. CERTIFICATE OF LIABILITY INSURANCE °04/0 20 3 PRODUCER Phone# 727-360-0092 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION "oast to Coast Insurance Services,LLC ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE 30 Corey Avenue HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR 'ot.Pete Beach, FL 33706 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. INSURERS AFFORDING COVERAGE MAIC# INSURED INSURERA: RLI Insurance Company EMC Divers,Inc. INSURERS: Lloyds of London 1190 Turnbull Bay Road New Smyrna Beach, FL 32168 INwRERc:Travelers Insurance Company INSURER D: INSURER E: COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED.NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR D' POUCYNUMBER POLICYEFFECTIVE POLICY EXPIRATION DATE MOM DATENIMMONY1 LIMITS I— TYPE OF INSURANCE GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 1( COMMERCIAL GENERAL LIABILITY PREMISES Eaocarenca $ 50,000 A CLAIMS MADE a OCCUR MRP0200088 10/22/2012 10/22/2013 MEDEXP(Any-epe—n) $ 5,000 7 PERSONAL 8 ADV INJURY $ 1000,000 GENERALAGGREGATE $ 2,000,000 GEN'LP.GGREGATELIMIT APPLIES PER: PRODUCTS-COMPIOPAGG S 1,000,000 POLICY PRO- LOC AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT ANYAUTO (Ea accident) S 1,000,000 ALLOWNEDAUTOS BODILY INJURY $ C I/ SCHEDULEDAUTOS BA-1C982903-12-SEL 08/10/2012 08/10/2013 'Pars°n) HIRED AUTOS BODILY INJURY $ NON-OWNED AUTOS (Peramdent) PROPERTY DAMAGE S (Per accident) GARAGELIABILITY AUTO ONLY-EAACCIDENT $ ANY AUTO OTHER THAN EA ACC $ AUTOONLY: AGG $ EXCESSIUMBRELLA LIABILITY EACH OCCURRENCE $ OCCUR 7 CLAIMS MADE AGGREGATE E E DEDUCTIBLE S RETENTION $ $ WCSTATU- OTH- WORKERS COMPENSATION AND R EMPLOYERS'LIABILITY E.L.EACH ACCIDENT $ ANY PROPRIErORVARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? E.L.DISEASE-EA EMPLOYEE $ Kyes - under E.L.DISEASE-POLICY LIMIT $ SPECIAL PROVISIONS below OTHER TH Maritime Employers $1,000,000 B Maritime Employers 12L1209C2013 10/22/2012 10/22/2013 Liability I iohilihi DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES I EXCLUSIONS ADDED BY ENDORSEMENT I SPECIAL PROVISIONS Reference: Bid#2013023-Annual Bid for Sediment Removal at PC Main CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION i Indian River County Purchasing Division DATE THEREOF,THE ISSUING INSURER WILL ENDEAVOR TO MAIL 30 DAYS WRITTEN ! 1800 27th Street NOTI E TO THE CERTIFICATE HOLDER NAMED TO THE LEFT,BUT FAILURE TO DO SO SHALL '/ero Beach, FL 32960 IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER,ITS AGENTS OR REPRESENTATIVES. AUTHORIZED REPRESENTATIVE ACORD 25(2001108) ©ACCO M CORPORATION 1988 36 �...� EMCDI-1 OP ID:MB '444 ��® CERTIFICATE OF LIABILITY INSURANCE DATE 04102DIYYYY) 04/02/13 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORKATiON ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS ERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES ELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED PRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER 407-869-0962 NRAMEACT Michelle Benedict SIHLE INSURANCE GROUP,INC. PHONE P.O.BOX 160398 407-774-0936 Alc Nu Ed,407-389-0527 FAX No):407-389-8427 ALTAMONTE SPRINGS,FL 32716 SS:mbenedict@sihie.com James Blakeley Newman iNSU S AFFORDING COVERAGE NAIL# INSURER A:Commerce&Industry Insurance 19410 INSURED EMC Divers,Inc. INSURER B: 1190 Turnbull Bay Road INSURERc: New Smyrna Beach,FL 32168 INSURER D INSURER E. INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSRI ADDLSUBR POLICY EFF POLICY EXP LIMITS LTR TYPE OF INSURANCE POLICY NUMBER OIKWNYYY MMIDDfi'YYY GENERAL LIABILITY EACH OCCURRENCE $ DAMAGE COMMERCIAL GENERAL LIABILITY PREMISESS(RENTED Ea occurrence) $ CLAIMS-MADE r_1 OCCUR MED EXP(Any one person) $ PERSONAL&ADV INJURY $ GENERAL AGGREGATE $ GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS-COMP/OP AGG $ POLICY PRO LOC $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT Ea acddent _ $ ANY AUTO BODILY INJURY(Per person) $ ALL OWNED SCHEDULED BODILY INJURY(Per accident) $ H $ AUTOS AUTOS NON-OWNED PROPERTY DAMAGE $ HIRED AUTOS AUTOS Per accident UMBRELLA UAB OCCUR EACH OCCURRENCE $ RDEXCESS LIAB CLAIMS-MADE AGGREGATE $ ED I I RETENTION$ $ WORKERS COMPENSATION X WC STATU- OTH- AND EMPLOYERS'LIABILITY TORY LIMITS ER A ANY PROPRIETORIPARTNER/EXECUTIVE Y❑ WC4321709 05/03/12 05/03113 E.LEACHACCIDENT $ 1,000,00 D? OFFICER/MEMBER EXCLUDEN I A (Mandatory in NH) EL DISEASE-EA EMPLOYEE $ 1,000,00 Ifyes,describe raider DESCRIPTION OF OPERATIONS below E.L DISEASE-POLICY LIMIT $ 1,000,00 A USL&H C4321709 05/03/12 05/03/13 USL&H Statuto A Maritime rWC4321709 05/03112 05103/13 Marine Em 1,000,00 DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES(Attach ACORD 101,Additional Remarks Schedule,it mare space is required) (Place of Operations) Bid #2013023 — Annual Bid for Sediment Removal at PC Main CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE Indian River County Purchasing THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. Division 1800 27th Street AUTHORiMD REPRESENTATIVE Vero Beach,FL 32960 9 ©1988-2010 ACORD CORPORATION. All rights reserved. ACORD 25(2010105) The ACORD name and logo are registered marks of ACORD 37 SAMPLE AGREEMENT-4-8-2013 ATTACHMENT C - SAMPLE AGREEMENT THIS AGREEMENT made and entered into this_day of 20_____, by and between hereinafter called the CONTRACTOR and INDIAN RIVER COUNTY, herein called the OWNER. WITNESSED:That whereas,the OWNER and the CONTRACTOR for the consideration hereinafter named,agree as set forth below: Article 1. SCOPE OF WORK As per the specifications set forth in Indian River County Bid #2013023, CONTRACTOR, as an independent CONTRACTOR and not as an employee, shall furnish all of the necessary labor, material, and equipment to perform the Work described in accordance with the Contract Documents. The lump sum fee for a onetime cleaning of the treatment channel shall be seven thousand five hundred dollars and no cents ($7,500.00). The lump sum fee for cleaning Sedimentation Cells #1 and #2 shall be seven thousand one hundred dollars and no cents ($7,100.00) per cleaning event (where one cleaning event includes cleaning both sedimentation cells), for up to four cleaning-events during the contract period. The total lump sum for cleaning both sedimentation cells four times each during the contract period shall be twenty-eight thousand four hundred dollars and no cents ($28,400.00). Article 2.GENERAL The CONTRACTOR hereby certifies that he has read every clause of the Contract Documents and that he has made such examination of the location of the proposed Work as is necessary to understand fully the nature of the obligation herein made; and shall perform the services specified herein in accordance with the specifications. The OWNER and CONTRACTOR agree to maintain records, invoices,and payments for the Work. All work under this Contract shall be done to the satisfaction of the OWNER. The OWNER shall decide all questions which may arise as to fulfillment of the Contract on the part of the CONTRACTOR,and his decision thereon shall be final and conclusive;and such determination and decision, in case any question shall arise,shall be a condition precedent to the right of the CONTRACTOR to receive any money hereunder. Any clause or section of this Contract or specification which may for any reason be declared invalid by a court of competent jurisdiction, including appeal, if any, may be eliminated therefrom; and the intent of this Contract and the remaining portion thereof will remain in full force and effect as though such invalid clause or section has not been incorporated therein. Atricle 3. DEFINITIONS A. Sediment Cell Cleaning: Cleaning a sediment cell encompasses removing all material captured by the sediment cell,whether removal is by dredging, clamshell, or any other means. Material to be removed is not limited to sediment such as sand, mud, silt,and similar dredgable materials, but also includes and is not limited to rocks, boulders,trash,vegetation,furniture, and all other types of trash and debris of all kinds,shapes,and sizes that may be captured by the sediment cell. The sediment cells may contain captured debris of any type or size. 1 f:\public works\keithm\stormwater projects\main relief canal operation\dredging sedimentation basins\contract and work orders\2013-2014 emc contract\sample agreement-4-8-2013.doc 38 SAMPLE AGREEMENT-4-8-2013 B. Treatment Channel Cleaning: Cleaning the treatment channel encompasses removing all material ;vm� contained on the channel bottom,whether removal is by dredging, clamshell, or any other means. Material to be removed is not limited to sediment such as sand, mud, silt, and similar dredgable materials, but also includes and is not limited to rocks, boulders,trash,vegetation,furniture, and all other types of trash and debris of all kinds,shapes, and sizes that may be present in the treatment channel. The treatment channel may contain captured debris of any type or size. Article 4. CONTRACT PRICE AND INVOICING PERIOD The OWNER shall pay the CONTRACTOR for all Work in accordance with the Contract price. The CONTRACTOR shall invoice upon completion of each cleaning operation. All payments shall be made in accordance with the Florida Prompt Payment Act, Florida Statutes section 218.70 et seq. Article S.VENUE This agreement shall be governed by the laws of the State of Florida. Venue for any lawsuit brought by either party against the other party or otherwise arising out of this agreement shall be in Indian River County, Florida, or in the event of federal jurisdiction, in the United States District Court for the Southern District of Florida. Article 6. ATTACHMENTS The following are attached to and made a part of this Agreement: A. Attachment No. 1—Technical Specifications (from County Bid Package) -5 pages B. Attachment No. 2—Bid Form-(from EMC, Inc.'s bid)-2 pages C. Attachment No. 3—Limits of the Work(from County Bid Package)—1 page Article 7. TERM OF AGREEMENT This Agreement shall remain in effect for a term of one (1) year ("Initial Term"). The Initial Term may be extended by the COUNTY for a maximum of two (2) additional one-year extensions, subject to satisfactory performance, CONTRACTOR acceptance, and the determination that renewal of this Agreement is in the best interest of the COUNTY. The decision to exercise an extension option to extend the Agreement shall be at the sole discretion of the COUNTY. At least ninety (90) days before the expiration of this Agreement, the COUNTY will notify the CONTRACTOR in writing of its intent to extend the Agreement. [The remainder of this page was left blank intentionally] ,-%NW 2 f:\public works\keithm\stormwater projects\main relief canal operation\dredging sedimentation basins\contract and work orders\2013-2014 emc contract\sample agreement-4-8-2013.doc 39 SAMPLE AGREEMENT-4-8-2013 (Contractor) (Owner) EMC Divers, Inc. Indian River County, Florida Printed Name and Title: Joseph E. Flescher, BCC Chairman Witnessed by: date Approved by BCC Attest:Jeffrey R.Smith, Clerk of Court and Comptroller By: Deputy Clerk APPROVED Joseph A. Baird,County Administrator Approved as to Form and Legal Sufficiency: V)&'-J�- (Le William K. Debraal, Deputy County Attorney �- 3 f:\public works\keithm\stormwater projects\main relief canal operation\dredging sedimentation basins\contract and work orders\2013-2014 emc contract\sample agreement-4-8-2013.doc 40 ATTACHMENT NO. 1 -- Technical Specifications Scope Annual Bid to establish firm fixed and/or unit prices for a one-year period for the following: SCOPE OF WORK A. CLEANING TREATMENT CHANNEL Furnish complete treatment channel cleaning services for PC Main (aka the Main Relief Canal Pollution Control Facility) located at 1701 Aviation Blvd.Vero Beach FL 32960. Furnish all supervision, labor, equipment,supplies, services, fuel, materials,etc. necessary to clean the entire treatment channel and deposit the removed material in the sediment recovery area. The treatment channel is shown on Figure 1. In general,the treatment channel consists of(1)the canal from Sedimentation Cell#2 to the existing spillway structure and (2)the cnnrrete channel beginning at the treatment facility entrance throat to the treated water tilting weir. The Work includes removing all material accumulated on the treatment channel bottom and placing the material into a nearby sediment recovery area by an appropriate method. The Work shall not interfere with operations of the Indian River Farms Water Control District(IRFWCD)or the Vero Beach Municipal Airport. All work and scheduling is subject to the approval of OWNER and IRFWCD. No removed materials shall be deposited at any other location than the sediment recovery area as shown on Figure 1 without explicit written permission from OWNER. Treatment channel cleaning is defined in the Agreement. Manage the water in the sediment recovery area during cleaning operations by decanting clear liquid as required, using the sediment recovery area's decanting system. The Work shall proceed such that all removed material shall be contained in the sediment recovery area, including any surplus canal water prior to said water being decanted by CONTRACTOR back into the Main Relief Canal through the decant system. One treatment channel cleaning event per year is estimated and the average depth of material to be removed is estimated to be 1 foot. B. CLEANING SEDIMENTATION SYSTEM Furnish complete sedimentation system cleaning services for PC Main (aka the Main Relief Canal Pollution Control Facility) located at 1701 Aviation Blvd.Vero Beach FL 32960. Furnish all supervision, labor, equipment,supplies, services,fuel, materials,etc. necessary to clean each sediment cell and deposit the removed material in the sediment recovery area. Sediment cell locations are shown on Figure 1. The Work includes removing all material captured by two existing sediment cells and placing the material into a nearby sediment recovery area by an appropriate method. The Work shall not interfere with operations of the Indian River Farms Water Control District(IRFWCD)or the Vero Beach Municipal Airport. All work and scheduling is subject to the 1 f:\public works\keithm\stormwater projects\main relief canal operation\dredging sedimentation basins\contract and work orders\2013-2014 emc contract\attachment no.1-technical specifications.doc 41 approval of OWNER and IRFWCD. No removed materials shall be deposited at any other location than `... the sediment recovery area as shown on Figure 1 without explicit written permission from OWNER. Remove all material from each sediment cell. Sediment cell cleaning is defined in the Agreement. The eastern sediment cell (Cell#1) has a concrete bottom with vertical steel sheet pile sides on the east and west sides. The two ends are formed concrete sloped to the bottom at approximately 45 degrees. The top of Cell#1 can be covered with a covering made of fence material connected to steel frames that are hinged at the north and south ends, however the covers are normally left open and for the purposes of this bid, consider the cell is uncovered. The volume of Cell#1 is approximately 68 cubic yards. Cell#1 is considered to be clean when all captured material is removed from the concrete cell. The western sediment cell (Cell#2) is rectangular and has a dirt bottom with vertical steel sheet pile sides and ends. Cell#2 is not covered. The volume of Cell#2 is approximately 80 cubic yards. Cell#2 is considered to be clean when all captured material is removed to elevation(-5.0)NGVD(six feet below the top of the steel sheet pile sides and ends). Manage the water in the sediment recovery area during cleaning operations by decanting clear liquid as required, using the sediment recovery area's decanting system. The Work shall proceed such that all removed material shall be contained in the sediment recovery area, including any surplus canal water prior to said water being decanted by CONTRACTOR back into the Main Relief Canal through the decant system. Four cleaning events per year are estimated. Each cleaning event includes cleaning both sediment cells. NOW SITE LOCATION PC Main is located south of Aviation Boulevard and the City of Vero Beach Municipal Airport,west of U.S. Highway No. 1 and the F.E.C. Railroad,and east of the 20th Ave. bridge over the Main Relief Canal. The site's physical address is 1701 Aviation Boulevard,Vero Beach, FL 32960. LENGTH OF THIS CONTRACT The Contract shall be for a period of twelve(12) months with two (2)twelve month renewal options, provided both parties are in agreement and there are no changes to Contract terms or conditions. Price escalations will be considered only at the time of renewal. GENERAL REQUIREMENTS 1. CONTRACTOR shall have a minimum of 3 years experience in similar projects and shall provide a list with contact information of 5 customers for which similar or more intense work has been performed. 2. CONTRACTOR must be either a licensed general contractor; a licensed underground utility and excavation contractor;or a licensed marine contractor. 3. Comply with all federal,state, and local laws and regulations. 4. Upon receipt of a Notice-to-Proceed for cleaning the treatment channel,complete all Work within 10 business days. 5. Upon receipt of a Notice-to-Proceed for cleaning the two sediment cells, complete all Work within 6 business days. 2 f:\public works\keithm\stormwater projects\main relief canal operation\dredging sedimentation basins\contract and work orders\2013-2014 emc contract\attachment no.1-technical specifications.doc 42 6. If a single Work Order is issued for cleaning the treatment channel and the two sediment cells, complete all Work within 15 business days of receipt of the Notice-to-Proceed. LIMITS OF THE WORK Locations of the treatment channel,sediment cells,and sediment recovery area are shown on Figure 1. INVOICING Applications for payment shall be submitted to OWNER after satisfactorily completing the work issued in each Work Order. All invoices must be directed to Indian River County Stormwater Division. PERFORMANCE Perform all authorized work promptly and diligently in a good, proper,and workmanlike manner in accordance with these Specifications. Work will be authorized by a Work Order issued by OWNER periodically throughout the term of the contract. CONTRACTOR, in doing the work, shall have the freedom to perform the authorized work by such means and in such a manner as it may choose within the limits of these Specifications and times specified. CONTRACTOR's employees shall not be deemed employees of the OWNER for any purposes whatsoever. SAFETY Conduct all work in such a manner as to avoid damage to adjacent private or public property and immediately repair or pay for any damage caused. DISPUTE Except as otherwise provided for in the Contract,any dispute concerning a question of fact or interpretation of a requirement of the Contract which is not disposed of by mutual consent between the parties,shall be decided by the Indian River County Public Works Director or his representative,who shall reduce the decision to writing and furnish a copy thereof to the parties. In connection with any dispute proceeding under this clause,the party shall be afforded an opportunity to be heard and to offer evidence in support of its version of the facts and interpretation of the Contract. Thereafter, CONTRACTOR may appeal to the County Administrator and if an unfavorable ruling is received,to the County Commissioners,all in accordance with Indian River County Code section 100.06. Appeals may also be made to a court of competent jurisdiction. TERMINATION BY THE COUNTY OWNER reserves the right to terminate this Contract by giving thirty(30)days written notice of its intention to terminate, if at any time CONTRACTOR fails to abide by or fulfill any of the terms and conditions of the Contract. OWNER also reserves the right to terminate this Contract for the sole convenience of OWNER with or without cause. CHANGE IN CONTRACT PRICE The Contract price may only be changed by a written Change Order, duly signed by OWNER and CONTRACTOR that sets forth with particularity the change or changes made. OWNER reserves the right to change quantities of work. STORAGE AND PROTECTION 3 f:\public works\keithm\stormwater projects\main relief canal operation\dredging sedimentation basins\contract and work orders\2013-2014 emc contract\attachment no.1-technical specifications.doc 43 CONTRACTOR may store equipment and supplies at PC Main during the term of the Contract if the storage does not interfere with the operations of the OWNER or IRFWCD. All items stored shall be at ®...- CONTRACTOR's risk. All protection and security shall be provided by CONTRACTOR. INSPECTION Site visits will be made from time to time by OWNER's representatives. TEMPORARY UTILITIES Pay for and provide all temporary utilities and electrical service to satisfactorily complete the Work. Remove the temporary facilities when the Work is accepted by OWNER. SITE CLEANUP Furnish all labor,equipment,and materials necessary to cleanup and restore the site and offsite areas as directed by OWNER after each Work Order is completed and at the end of the Contract period. MISCELLANEOUS INFORMATION • The project budget is$27,280 and the County will authorize as many cleaning events during the contract period as the budget allows. • CONTRACTOR will not be required to provide a licensed surveyor to determine the final elevation of the cleaned Work. OWNER will determine the final cleaning depth after CONTRACTOR states the Work is complete and before payment is issued. If a sediment cell has not been cleaned as required herein then payment will be prorated based on the actual volume ..► cleaned. • The two sediment cells are located approximately 40 to 50 feet apart. • During cleaning activities, OWNER will try to lower the water level in the canal to approximately elevation 3.0 NGVD. The bottom of the treatment channel and the top of both sediment cells is approximately elevation 1.0 NGVD. OWNER cannot guarantee it can lower the water to elevation 3.0 NGVD under all flow conditions. • If CONTRACTOR uses a dredge and the dredge pump produces more dewatering water than the existing sediment recovery area's decant system can handle,the excess water may be pumped from the sediment recovery area into the Main Canal Screening Facility's influent chamber as long as discharge turbidity requirements are met. • OWNER will clean the sediment recovery area prior to each cleaning event. • Indian River Farms Water Control District owns the canal and it may release water down the canal from an upstream water control structure if upstream water levels become too high. The District will provide as much warning notice as possible prior to a release. 4 f:\public works\keithm\stormwater projects\main relief canal operatio n\dredging sedimentation basins\contract and work orders\2013-2014 emc contract\attachment no.1-technical specifications.doc 44 • The material maybe removed with a dredge,excavator, or other equipment as CONTRACTOR determines prudent. All material removed must be deposited into the sediment recovery area unless otherwise explicitly authorized in writing by OWNER. • Bid questions received after 5:00 PM on Monday, March 25, 2013 will not be answered. End of Technical Specifications 5 f:\public works\keithm\stormwater projects\main relief canal operation\dredging sedimentation basins\contract and work orders\2013-2014 emc contract\attachment no. 1-technical specifications.doc 45 ATTACHMENT NO. 2 - BID FORM Indian River County Purchasing Division / 1 <� 800 27 Street q 1,�} Vero Beach,FL 32960 �¢= � 1!I Phone(772)226-1416 Fax(772)770-5140 Bid Form Annual Sediment Removal for PC Main Bid#: 2013023 Biu Opening Date and Time: APRt.L 3,2013 2.00 P_KA. Bid Opening Location: Purchasing Division 180027 1h Street Vero Beach, FL 32960 In accordance with all terms,conditions,specifications,and requirements,the Bidder offers the following: Item Unit Descriptlon QTy* Unit Total No. Price Treatment Channel:Provide all labor,tools, equipment,supplies,utilities,materials,fuel,etc_to remove all captured material from the treatment channel and deposit the removed material in the jf 1 sediment recovery area,including but not limited to 1 EA `'t 5 CIC),- mobilization,demobilization,insurance,managing the sediment recovery area during the Work and decanting clear liquid from it,clean up,and related incidentals. (The depth of material in the treatment channel is estimated to be approximately 1 foot.) Sedimentation System:Provide all tabor,tools, equipment,supplies,utilities,materials,fuel,etc.to remove all captured material from the two sediment cells and deposit the removed material in the sediment recovery area,including but not limited to ' 2 mobilization,demobilization,insurance,managing 4 EA the sediment recovery area during the Work and decanting dear liquid from it,clean up,and related incidentals. (The storage volume of Cell#1 is approximately 68 cubic yards and the storage volume of Cell#2 is approximately 80 cubic yards.) GRAND TOTAL BID(BID ITEM NO.1 plus BID ITEM NO.2 46 ER Indian River County Purchasing Division � � 180027th Street Vero Beach FL 32960 Phone (772)225-1416 Fax(772)770-5140 Total Bid in Words The undersigned hereby certifies that they have read and understand the contents of this solicitation and agree to furnish at the prices shown any or all of the items above, subject to all instructions, conditions, specifications, and attachments hereto. Failure to have read all the provisions of this solicitation shall not be cause to alter any resulting contract or request additional compensation. Company Name: tLa L Company Address: l�qt� i ��.,1��f�� r,v (Za City,State �_)�w Sm�rn� r �•_. C} Zip Code Sal 6 2 Telephone:3-i 6-`lad-- SS'7 6 156 t '334- 530 Fax: 'J,9 d- 4;-I- 3-1 ci� E-mail: 6' FAC-1'yer-, Cam• Business Tax Receipt Number: FEIN Number: o1© - 573Y 2G3 Authorized Signature: Date: Name:_ e �� _L srs Title: QresZ LIN- (Type/Printed) Page 14 of 21 47 -Z-11N 11,-(TYPICAL) _ _ NOTES r• • • " • • • • • • • • • --�--- ®Q1 THIS ITEM DELETED. ©THIS ITEM INTENTIONALLY DELETED. `/^ swgNT-vxn.ra:nNBs,Ls-xeBMIREe-rewsTALa--»IE_ _/'_ --__ / ®ELECTRICAL SERVICE MANHOLES TO ®PROPOSED UNDERGROUND- u E v ®�PIPS'BELBW-6RBtlN0-(fRBAHHIS-PBIHT-NBR1H} BE PURCHASED FROM THE CITY OF ELECTRICAL SERVICE.(2)A-PNC E / VERO BEACH TRANSMISSION AND ELECTRICAL SERVICE CONDUITS \ \ _ __ O SPRING REMIND REEL',XANNAYIREEL:MODEL 820-3--A.WITH DISTRIBUTION DEPARTMENT. WITH WARNING TAPE AMC 1/0' 1 %100'WATER HOSE WITH CONTRACTOR'S ABRASION AND WEATHER 7II-SI-5100(TTP.) N-PULL CDRDS MINIMUM J6' RESISTANT WHITE COVER.HOSE TO BE 150 P.S.I.RATED. ANCHOR WITH 316 CLEAR COVER.MRIIMUM RADIUS STAINLESS STEEL EXPANSION ANCHORS PER MANUFACIURER'S k1>, \ RECOMMENDATIONS. PROVIDE FLEXIBLE CONNECTOR OETWEEN INLET PIPE AND IN $EF COVE ELEG FED-NDS INNANT SWIVEL JOINT. SUPPLY EACH REEL HOSE WITH I'RACK FOG NOBLE, PULL TIP.TRENCH OETAW ECJ-6, UF:BY AMAZON. LL BOX DETAIONS(AND r AN ABANDON ,\�----- --- SPECIFICATIONS(11P.) .I.P. m CONNECT REEL D.210'SCE. L P.V.C.W/210"%1'C.ADAPTERS 1'UNION. E{25 REJECT WATER MAIN IS 1 BD DEG.BEND.I'CATS VALVE.1'SCH,00 P.V.L.AOAP1E0.5 AND NIPPLES •.../ W .\ LOCATED IN THIS AS REQUIRED. v¢ vwYiHawmiow ® .> ORAq CP' CMItt. THIS LINE HAS I ) HOT BEEN SNONN W �BIMPBRT-?YE'-PM6:WATER-6MEFRDlf6&IGRITE-BE6R--hNB AIANNEi--W'Akl- 1 GEN.,TOP Of 8'-0'LONG TSC PLANS. M1i115TMNLESBSIEELIPC�IAMP� ---eeoPfR-e'-aNE-B3}AB-5MTi1- uurvuLr<axl.uuPr I Le^^'u cPNr pin, /' SOLIDS CONTAINMENT AREA CONVEYOR CROSSOVER LANDING OYER CENTERLINE \' MW � > IADOER NO.2 O CWYEYOR SYSTEM(TYP.) \ 1 _ ® Ya"ALUMINUM HANDRAIL SYSTEM(SEE SPECIFICATIONS) • 1�ora[rz vw aeuA an > SOLIDS CONTAINER F-- r CONO I CAUTION NOM- - ETTERUTON i0 "SC.iA.L P.V.C. BBY 0MER0T TM. I \ ® B OA AWOL N' T E'wAIFR'SIGN G SN WR I / WATER PIPE(M.) I K BOLO t.ER AL BLACK four YELLOW BACKGROUND. L DISCHARGES I \ BE IIY 0, AERIAL YELLOW FONT ON BACK BACKWtWND eeB ' •� (TRANS-I 1I I 1 I \ APPLIQABLE,MOUNT 1 FOOT AB RECRY BESIDE LA0 4 1L ON A LgtNER) I ,y)S• TEE I TOP Of 12' bRAL OI2 STAND R-'U'CHANNEL,'TRAFFIC TYPE GALV.SIGN POST, C.- EL.14 MAIN MI�INUN 3'011N CRO LA0. EL,11.3 III PR " mlua ♦.r._ - CONTROL. NON SPOiABLE� NR'30550VfR r I ! TAIERFMAIN L NOTE-EpSPNC 5 ARE „ - --__,--,_- -,--- EL 13.2 OCCURREDCIN SEPTEMBER 20011H 1-VSY0R CRimN !� 1 I --� ( I �I ( C BUILDING -PIPE(tYP.) I 10 I FOR J� D I REMAIN MAN i0 1 I1 OF R.BEACH 1 SEESEi k,J i I ou�R LTE' E%ISTNG 12'OIP 1 II I. --EK1. 11"OLI AS BCEN REMOLSD BY Cltt L " DETAILS. H < ( I 1 S ASI MP EBgIP. I CONVEYOR I K TOP OF 12' O CE PUMP .__.- ) p 1 �:: JOECK SHE[T CA ON14.7 AIN 1 T P20-OSEE ) EL. MAINUlL I 10WEIR.AIETILTINLTINGFLOW � `B01 OUNDARYTR 9E SHEET CRICATION IS.C. _ _ __ �__ I I _5'ti10'B� - DZyI TRA A AND 1-.11 I CONYEYDITOxCREIE 'I1(�II �cULYER k,O {{{�777///'��pW BAR S _ -_- ----------------..- S MCHRANNFLP HOER O I.-11.1 T TM NT GRA I.II 'J SYSTEM(ITP.) I - A kQQ ® TAhfOP Of 2GRWT I- I.. Z -' l J EL CONS1gULi ELELi SER CE MANHOLE H�I 15 -- - WALL(TYPJ O 1 11 O I:II - --- VP11.MANNOLE.1 N FMLEMAIN THE 2 FORCE MAIN 4' ER OPTC U[�AN.I THE f0 IA EL 50 I' 20 W TE 5 AIN M MAIN L OIHER4PIIITY CHANNEL I II O Ili IT MXNCW ALL III ( LNES S RG AL-AND BURIEDD��..QQNN SlE•. INFLUENT (EXCEPT NOR NO ELECTRCALIAY//0 RLp w Si RAM)Wlll BE FRIERREMOVED,-T O BY 07HERE 1 E■ µ FORCE MAN.A'FIBER OPTC LINFy LAND z0 V I05� ILMISMUCTON.LLPROTECT ANDF6UPPgtT BDljf OF THESE PIPELNES WHILE INSTALLMO S k>4 WLVERT. >Z REMO BLE ALUMNUM TOP 5005 . � COMP E WITH ALL F R SCREEN 1 EXISTING 1'FIBER OPTC LINE TO REMAIN �RMCE CALL CXANNE OIIE BCT REDI111WyIIRED. SCE TERRY BMITH IRC TELECOMMUMICAIONS 01 :GN MANAGER,AT SECTW SJOD,PART 6'\ MAIN RELIEF NAL 772-547-MOO BEFDOD EXT.NTNG OR 226-1318 IN-A MIY OF OF'THE L \J \ X0110.5 BEFORE BEGINNING WORK THE N Nltt M THE LINE. :1` 1HEAIM C'MA NEL �'L / C N CXS71NC ! -I WOR NG NXVICN ttCOFEWN E]GSIN. r_-__ �C.n- -_-. -_ _� 0 SPRUCNRE I SPILLWAY STRUCTURE AND ITS y 1 WIN-11. CONFIRM UNITS OF E%STINO STRUCTURE AND PROTECT kF1 ZB T FROM DAMAGE AB NECESSARY 1 y ',,-5� SANDBLAST 14-DIP IN AG-DANCE WITH PANT I j AT ALL TIMES. MAINTAIN CANAL R MANUFACTURERS RECOMMENDATIONS AND PAINT INE ROW L 'ANES. CCHRONNATE gPE AB FOLLOWS PCI MER-iNEMCC SERFS EX STNO MR DN1ER OF INDIAN 2 (/ -I0 HYDRO-ENC 25 TO 3.5 NILS,IT AL -�WI1�y III FARMS WATER CONTROL p' `I1\ /'S GOVERN.-TNENFC SERFS 104 N.E EPO%T 2 >�0 DISTRICT AT 72 552-2149 COAT 4,0 TO 100 MILS PER COAT.COLOR J(I k / \ I CHILEAN RED-07EF. 0 �'b ll ! J W Z I- EKI 5 �10 !q> ,� REMAIN SO ZD'D.LP.WATER X! T k IS IM N A ION " (.ELLN NZ RI CELL NI k, III I k1G.G ---- - 4 HE BER ES 50005 SCREEMNC SYSTEM BDESION PRESENTED HEREIN IS AN _--_-_ --x»e ATTENT SENOR OUPLDLATO OF MDESIGN s P STEN IS UNLAUNOEWFULS FOR =l-- -------------- �- N --'--'� - MFOR TON REGARDING USE Of 1X15 SOLID.REMOVAL TECHNOLOGY .�OTHER PROJECTS,CONTACT WI -- - AEAICH,FLMIDAOJ2BBJ ENG)2E 23 IJ2p,Ai a006 H cHWAY A-1-A.vERO lND/AN RIVER COUNTY MAIN RELIEF CANAL ""°' FIGURE 1 - - Asws,Pw+Pp,AND Nrwc. Mw STORMWAT y0. DIVISION POLLUTION CONTROL SYSTEM USING pC MAIN-ANNUALY BIO FOR SEDIMENT 24.12007 f WILLIAM KEITH McCULLY DATE -' 72 sa%aoan`A`Hrui �itTne-pan SERIES SCREENING METHODOLOGY gEMOVALAT PC MAIN-FIGURE 1o - 0' FLORIDA P.E. LA0. 32007 ^wl<M!^"'WHM CJS 'WI(M (SSMJ ^ IC2 T 00 lyr • 1 ND/AN RIVER COUNTY MEMORANDUM TO: Joseph A. Baird County Administrator THROUGH: Christopher R. Mora, P.E., G Public Works Director FROM: Louise Gates, Land Acquisition Spe ial st SUBJECT: Lease Extension, Little Mermaid Car Wash, 1935 43rd Avenue 43rd Avenue/SR60 Intersection Widening and Improvements Timothy E. and Joshana Tynes DATE: April 15, 2013 DESCRIPTION AND CONDITIONS The County contracted to purchase the Little Mermaid Carwash, owned by Timothy E. and Joshana Tynes, Mermaid Carwash, Inc. on December 16, 2008. The property consists of a 0.47 acre lot with a 2 bay automatic carwash and 3 self service wash bays with covered vacuum area. The facility was built in 1984. As part of the consideration for the purchase of the property, the County leased the property back to the tenant, between March 1, 2009 and March 31, 2010 for the amount of one dollar per month. Since the County purchased the property in 2008, the 43rd widening project has been delayed due to design, right-of-way and funding issues. The current County work program has construction scheduled for 2016 or later. After the original 1-year lease (@ $1 per month) expired in 2010, staff negotiated a new lease for $1750/month and the Tynes have continued to operate the car wash since that time. The Tynes renewed the $1750 month lease in 2010, 2011 and 2012, and would like to renew it once again in 2013, with an effective date of May 1, 2013 and an expiration date of April 30, 2014. As previously stipulated the monthly rent ($1750) is due in advance on the 1St day of the month, and either party may terminate the lease with 60 days written notice. ALTERNATIVES AND ANALYSIS 1. Grant the 12-month extension of lease 2. Reject the request and issue notice to vacate. 1-.... 49 Lease Renewal of Little Mermaid Car Wash, 1935 43`d Avenue—Types April 23, 2013 —Page Two of Two FUNDING None RECOMMENDATIONS Staff recommends Alternative No. 1 by which the Board of County Commissioners approves and authorizes the Chairman to execute the agreement to extend the lease terminating April 30,2014. ATTACHMENTS 1. One copy of the Lease Extension DISTRIBUTION 1) Christopher R Mora, P.E.,Public Works Director 2) Louise Gates,LAS APPROVED AGENDA ITEM Indian River Approved Date County FOR April 23, 2013 Administration y Aga 11b Budget t6 l3 Legal Public Works -iS-r3 BY Engineering Risk Management 50 ORIGINAL AGENDA COPY LEASE AGREEMENT This lease entered into on this day of April, 2013 by the BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, a political subdivision of the State of Florida, hereinafter called the "Landlord", and Timothy E. and Joshana Tynes, hereinafter called the "Tenant", in consideration of the mutual promises and agreements set forth below, hereby agree as follows: WITNESSETH : 1. PROPERTY AND TERM. The Landlord hereby leases to the Tenant the Little Mermaid Car Wash and facilities situated thereon, located at 1935 43rd Avenue, Vero Beach, in the County of Indian River, Florida, more particularly described as follows: See Exhibit "A" attached hereto. for a term commencing from the date of May 1, 2013, terminating April 30, 2014, for a rental of $1750 per month payable in advance. 1.1 Extension of Lease. This lease shall not be extended beyond the stated term unless agreed upon in writing, 30 days before expiration of this lease and shall not be extended longer than an additional 90 days or commencement of road project which ever comes first. 1.2 Termination of Lease. Either party may terminate this lease with 60 days written notice. 2. USE OF PREMISES. During the term of this Lease, the Tenant shall use the leased premises for a commercial car wash, and for no other purpose. Tenant shall not use the premises, or any part thereof, or permit the same to be used for any illegal, immoral, or improper purposes; not to make, or permit to be made, any disturbance, noise, or annoyance whatsoever detrimental to the premises or the comfort and peace of the inhabitants of the vicinity of the premises. 3. PROPERTY LEASED "AS IS". Tenant agrees that the property is being leased "as is" and that Landlord makes no warranty or guarantee of the condition of the property or any of the improvements. Tenant has examined the premises and has determined that the premises are suitable for Tenant's purposes. 4. COMPLIANCE OF LAIN_. Tenant shall comply with all of the laws, rules, ordinances, and regulations of the County, State and Federal Governments, and agencies regarding the use of the leased premises. Violation of any law, rule, ordinance or regulation may result in immediate termination of this lease. �.., 5. MAINTENANCE AND REPAIRS. The Tenant agrees to make any and all repairs and improvements to the leased premises and agrees to keep said premises in 1 51 ORIGINAL a safe, clean and attractive condition during the term of this Lease. Upon the expiration of the Lease, the Tenant shall surrender the premises quietly and peaceably in substantially the same condition as it was at the outset of this Lease, reasonable wear and tear and damage by the elements excepted. 6. INSTALLATION AND REMOVAL OF EQUIPMENT AND FIXTURES. Tenant shall have the right to install on the premises such equipment, fixtures and other items necessary or convenient for its use of the premises. All equipment and property purchased by the Tenant and placed in, on, or about the leased premises, including equipment not affixed to the realty, shall remain the property of the Tenant. Tenant may remove same on or before the termination of the Lease, provided that if removal results in damage to any part of the leased premises, the Tenant shall return the leased property to a condition suitable for the original intended use of that part of the leased property. In addition, any and all personal property not attached or installed in any building or structure shall remain Tenant's property and may be removed on or prior to termination of this Lease. 7. PUBLIC UTILITIES. The Tenant will pay within time allowed for payment without penalties, all charges for water and electricity and all other public utilities which may arise from the Tenant's use of the leased property. The Tenant agrees to hold the LANDLORD harmless from any interruption in the use and services of such commodities. 8. HOLD HARMLESS. The Tenant agrees to hold harmless and indemnify Landlord from any liability which may arise from the Tenant's use of the leased property. 9. INSURANCE. The Tenant shall carry the following insurance coverage and shall furnish the Landlord a certificate of said coverage. 9.1 Renters Insurance. Tenant agrees to keep and maintain at all time during the lease term, at Tenant's expense, a renter's insurance policy protecting Landlord against any internal damage to the premises, and a general liability policy protecting Landlord against all claims and demands that may arise or be claimed on account of Tenant's use of the premises in an amount of at least $200,000 for individual injuries and $300,000 per occurrence. The policy shall be written by a carrier licensed to do business in Florida 9.2. Special Requirements. Ten days prior to the commencement of tenancy, a certificate of insurance shall be provided to the Risk Manager for review and approval. The certificate shall provide for the following: A. Indian River County shall be named as an "Additional Insured" on the general liability policy. B. Indian River County will be given thirty (30) days' notice prior to cancellation or modification of any stipulated insurance. Such notice shall be in writing by certified mail, return receipt requested, and addressed to the Risk Manager. 9.3 Lapse in Coverage. If the tenant allows insurance coverage required under this lease to lapse, expire or be canceled it shall be an immediate breach of the lease and grounds for eviction. 2 52 ORIGINAL 9.4 Damage by Fire or Other Causes. That in the event the premises are destroyed or so damaged by fire or other casualty as to be unfit for occupancy or use, then this Lease shall thereby be determined ended. Landlord shall not be liable to rebuild, replace or repair said premises. 10. MAINTENANCE OF EXTERIOR. Tenant agrees to mow grass and maintain the landscaping and shrubbery. Tenant agrees to maintain the automobile parking areas, driveways and the exterior of the building. 11. RIGHT TO INSPECT. The Landlord may enter and inspect the leased premises at all reasonable hours to insure the premises is being properly maintained and kept in good condition. 12. ASSIGNMENT OR SUBLEASE. Tenant shall not assign, sublease or transfer any part of this Lease without prior written consent of the Landlord which may be withheld for any reason. Tenant shall not mortgage the leased premises. 13. ATTORNEY'S FEES AND COSTS. In the event there arises any dispute or litigation over the terms and conditions of this Lease, the prevailing party shall be entitled to all attorney's fees, costs and suit money expended to resolve that dispute. 14. NOTICE. Any notices which are required, or which either party may desire to serve upon the other, shall be in writing and shall be deemed served when hand delivered, or when actually received via U.S. Mail, postage prepaid, return receipt requested, addressed to Tenant at: Timothy E. and Joshana Tynes 1935 43rd Avenue Vero Beach, Florida 32960 Such notices to Landlord shall be addressed as follows: Board of County Commissioners of Indian River County Attention: Joseph E. Flescher, Chairman 1801 27th Street Vero Beach, Florida 32960-3388 These addresses may be changed by either party by providing written notification to the other. 15. RADON GAS. Radon is a naturally occurring radioactive gas that, when it has accumulated in a building in sufficient quantities may present health risks to persons who are exposed to it over time. Levels of radon that exceed federal and state guidelines have been found in buildings in Florida. Additional information regarding radon testing may be obtained from you county public health unit. This paragraph is included pursuant to the requirement of Florida Statutes Chapter 404.056 for the purpose of public information and notification. 16. VIOLATION OF TERMS OF LEASE. If Tenant violates any of the covenants and conditions of this lease, then the Tenant shall become a Tenant at Sufferance, and in the --mo. event Tenant is evicted by suit at law, Tenant agrees to pay to Landlord all costs of such suit including a reasonable attorney's fee; that no assent, expressed or implied, to any 3 53 ORIGINAL breach of one or more of the covenants and agreements shall be deemed to be a waiver of any succeeding or other breach. IN WITNESS WHEREOF, we, the Landlord and Tenant, hereunto affixed our hands and seals at Vero Beach, Indian River County, Florida, the day and year first above written. INDIAN RIVER COUNTY, FLORIDA Timothy E. Tynes BOARD OF COUNTY COMMISSIONERS 0 Joseph E. Flescher, ChairmanJ. n4ature) � to EP p ( ) Approved by BCC / osh a Tynes Signature) ' (Date) ATTEST: Jeffrey R. Smith, Clerk of Court and ComptrollerJP sed by Deputy Clerk d name) D�te) / pproved: L' �\/� / rCIJ seph A. aird, County Administrator to For nd L ici cy: oun Attorney ' 4 54 ORIGINAL EXHIBIT "A" Lot 3, LESS AND EXCEPT the East 20 feet thereof, and all of Lot 22, Pinewood Subdivision, according to the Plat thereof, as recorded in Plat Book 2, at Page 89, of the Public Records of Indian River County, Florida. Commonly known as: 1935 43rd Avenue, Vero Beach, FL 32960 P I D#33-39-04-00010-0000-00003.0 "wr.• 5 55 INDIAN RIVER COUNTY, FLORIDA MEMORANDUM TO: Joseph A. Baird, County Administrator THROUGH: Christopher R. Mora, P.E., Public Works Director FROM: Christopher J. Kafer,Jr., P.E., County Engine r SUBJECT: Change Order No. 1, Final Pay and Release of Retainage Indian River Boulevard Resurfacing (41St Street to 53rd Street) IRC Project No. 1131 DATE: April 4, 2013 DESCRIPTION AND CONDITIONS On December 4, 2012, the Indian River County Board of Commissioners awarded Bid No. 2013007 to Community Asphalt Corporation to resurface both northbound and southbound lanes of Indian River Boulevard from 41St Street to 53rd Street (approximately 8400 linear feet). This is a F.D.O.T. Small County Outreach Program (SCOP)funded project, FM No.427573-1-58- 01.The SCOP Grant will provide 75%of the cost of the project, up to a maximum contribution of$470,063.00 and the County will fund the remaining portion. Change Order No. 1 is to make final adjustments to bid line items to decrease the total contract price by$46,529.27 for a final contract price of$730,416.15. Community Asphalt Corporation has been paid $599,874.97 to date, with $66,652.77 held in retainage. Community Asphalt Corporation has completed the project and submitted Pay Application No. 3 in the amount of$130,541.18 for final payment and release of retainage. FUNDING Funding is budgeted and available from Secondary Roads/Indian River Boulevard Resurfacing/41St Street to 53rd Street Account No. 10921441-053360-12007 in the amount of $63,888.41 and from Secondary Roads - Retainage/Indian River Boulevard Resurfacing/41St Street to 53rd Street, Acct# 109-206000-12007 in the amount of$66,652.77. F:\Public Works\ENGINEERING DIVISION PROJECTS\1131-IR Blvd Resurfacing 41st St to 53rd St-SEE PROJ 0927\Admim\agenda items\BCC Agenda Final 56 Page 2 Indian River Boulevard Resurfacing (41St Street to 53rd Street) Christopher J. Kafer Jr., P.E., County Engineer For April 23, 2013 BCC Meeting RECOMMENDATION Staff recommends approval of Change Order No. 1 to Community Asphalt Corporation, decreasing the contract total to$730,416.15 and payment of Community Asphalt Corporation Pay Application No.3 in the amount of$130,541.18 for final payment and release of retainage. ATTACHMENTS 1. Change Order No. 1 2. Description of Itemized Changes 3. Community Asphalt Corporation Application for Payment No. 3 DISTRIBUTION 1. Terry Cook, Road & Bridge Superintendent r.. 2. Community Asphalt Corporation APPROVED AGENDA ITEM Indian River County Approve Date FOR April 23, 2013 c��y i3 Administration 1b Budget 'j x By 4114112 Legal q4 Public Works Engineering 1 �3 F:\Public Works\ENGINEERING DIVISION PROJECTS\1131-IR Blvd Resurfacing 41st St to 53rd St-SEE PROD 0927\Admim\agenda items\BCC Agenda Final 5 7 Pay,Release of Retainage,Change Order No.Ldoc SECTION 00942-Change Order Form No. 1 DATE OF ISSUANCE: 04/23/2013 EFFECTIVE DATE:4/23/2013 OWNER: Indian River County CONTRACTOR Community Asphalt, Corporation Bid No. 2013007 Project: Indian River Boulevard Resurfacing(415'Street to 53`d Street) OWNER's Project No. 1131 ENGINEER Indian River County You are directed to make the following changes in the Contract Documents: Reason for Change Order: To make final adjustments to bid line items for final payment. Attachments: (List documents supporting change) Description of Itemized Bid Schedule Changes CHANGE IN CONTRACT PRICE: CHANGE IN CONTRACT TIMES Descri tion Amount Description Time `�- Original Contract Price $776.945.42 Original Contract Time: (days or dates) Substantial Completion: 60 days 3/28/2013 Final Completion: 90 da 4/13/2013 Net decrease of this Change Order: $46.529.27 Net increase(decrease)this Change Order: (days or dates) Substantial Completion: 0 Final Com etion: 0 Contract Price with all approved $730.416.15 Contract Time with all approved Change Orders: Change Orders: (days or dates) Substantial Completion: 3/28/2013 Final Completion: 413/2013 1 ACCEPT D: CO M ,A ROVED: By 13 BY TRACTOR(Signature) NGINE i ur OWNER(Signature) Date: 13 12.013 Dater Date: Change Order No 1 00942-1 CMoownents and Se gsWevedo'Locd Sftngskrempmsry fotemet F16SWoniwd.Outlo(*VX*5K4UMOwnge Omer No,.doc Rev.=I 58 V Indian River Boulevard (41st Street- 53rd Street) Resurfacing IRC Project No. 1131 CHANGE ORDER NO. 1 Description of Itemized Bid Schedule Changes Item No. Description of Chane Quantity Unit I Unit Price I Price Increase Price Decrease Indian River Boulvard Resurfacing 41st Street to 53rd Street I.R.C.Project#1131 706-3 RPM Bi-Directional Amber/Amber 69 Ea 4.16 $287.04 706-3A RPM Bi-Directional (White/Red) 44 EA 4.16 $183.04 711-11-121 Thermo Iastic,Traffic,Traffic Stri e,White Solid,6" 213 LF 0.90 $191.70 711-11-122 Thermo Iastic,Traffic,Traffic Stri e,White Solid,8" 1071 LF 1.14 $1,220.94 711-11-125 Thermo Iastic,Traffic,Traffic Stri e,White Solid,24" 57 LF 4.37 $249.09 711-11-221 Thermo Iastic,Traffic Stri e,Yellow,Solid,6" 697 LF 0.91 $634.27 711-11-224 Thermo Iastic,Traffic Stri e,Yellow,Solid,l8" 89 LF 3.02 $268.78 WO#1 18"Foil Tape&Removal of Arrows 1 LS 1,061.50 $1,061.50 WO#2 Blackout_&Thermo Traffic Stdoe,VV'FIte S2:d...12" i LS 1,026.74 $1,026.74 327-70-1 Millinq Exist.Asphalt Pavement 1"Depth 685 SY 1 1.14 $780.90 334-1-13 Sue ave Asphaltic,Concrete 1-1/2"SP-9.5 685 SY 7.49 $5,130.65 570-1-2 Performance Turf-Sodding Bahia or Match Exist. 3434 SY 2.171 $7,451.78 570-1-2A PerformanceTurf-Sodding FloratamorMatch Exist. 3734 SY 3.04 $11,351.36 1-11-124 Thermo Iastic,Traffic,Traffic Stri e,White Solid,18" 58 LF 3.02 $175.16 711-11-141 Thermo Iastic,Traffic,Traffic Stri e,White Ski ,6" 6'-10' 3435 LF 0.91 $3,125.85 711-11-141A Thermo Iastic,Traffic,Traffic Stri e,White Ski ,6" 10'-30' 2389 LF 0.91 $2,173.99 711-11-141B Thermo Iastic,Traffic,Traffic Stri e,White Ski ,6" 2'-4' 187 LF 0.90 $168.30 711-11-160 Thermo Iastic,Pavement Message(Merge) 1 EA 129.97 $129.97 711-11-170B Thermo Iastic,Standard,White,Mer a Arrow 1 EA 88.38 $88.38 711-11-221A Thermo Iastic,Traffic Strie,Yellow,Solid,6"Double 50 LF 1.81 $90.50 711-11-241 Thermo Iasfic,Traffic Stri e,Yellow,Ski 6"6'-10' 245 LF 0.91 $222.95 711-11-241A Thermo Iasbc,Traffic Sbi e,Yellow,Ski ,6"2'-4' 838 LF 0.91 $762.58 FORCE ACCOUNT 1 1 LS 20,000.00 $20,000.00 SUBTOTALS $5,123.10 $51,652.37 TOTAL CHANGE ORDER# 1 -$46,529.27 F:\Public Works\ENGINEERING DIVISION PROJECTS\1131-IR Blvd Resurfacing 41st St to 53rd St-SEE PROJ 0927Wdmim\construction phase\change order#1\Change Order Form No 1 Revised 04-04- 2013 59 �� . H L Community s Asphalt ❑ Corporate: March 21,2013 9725 NW 117 Avenue Suite 110 MMami,FL33178 Christopher J. Kafer,J.r.,P.E Tei, +1 305 884-9444 County Engineer Fax: +1 305884-9448 Man Indian River County Fax: +1 305 884-9449 Eng. 180127" Street ❑ Miami: Vero Beach, FL 32960 14005 NW 186th Street Hialeah,FL 33018 RE: Indian River Blvd. Milling&Resurfacing(from 41st st. to 53`d st.) Tel. +1 305 829-0700 IRC Project No.: 1131 Fax: +1 305 829-8772 County: Indian River ❑ West Palm Beach: Community Asphalt Corp. Project No.: 6538 7795 Hooper Road, West ftm Beach,FL 33411 Subject: Work Directive#118" Foil Tape&Arrows Removal Tel. +1 561 79x6467 J Fax: +1 561 790.1073 Dear Mr. Kafer, O Vero Beach: 5100 29th Court The price for removing the existing arrows and applying 18"foil tape on the Vero Beach,FL 32967 Tel. +1 772 770.3771 roadway for the above reference project is$1,061.50. This price already ax: +1772 770.3707 includes Community Asphalt allowable markup. Southwide's invoice is `"w attached for your reference. 0 fort Myers: 1rt My Mass Coin If you need additional information regarding this issue lease contact me at Fors Myers,FL 33912 Y g g > 17 Tel. +1 239 337-9486 772-215-9607 or 'a�vedorakacorp.net. Fax: +1 239 337-9468 Res itted, Certified Genera Contractor txx w J %. r tt w CG 0011475 wwwcec=+ at. Jdel - Project Manager 60 5GUT1°lIlfl�tIDE Estimate �f.. 4357 Okeechobee Blvd, Ste C4 �. West Palm Beach, FL 33404 Date W Estimate# P- 561-688-8833 F - 561-688-8834 3/21/2013 C/O 41 Name/Address Community Asphalt Corporation .- 5100 29th Court Vera Beach, FL 32967 Fax# PROJECT lndiwi Ri+ur Descriptio 0't � Unit i Rate CHANGE ORDER #1 REMOVAL OF ARROWS 6 EA 50.00 30 0,00 18" FOIL TAPE 350 LF 1.901 6 6 G r i i 4 k k 61 SHL Community A. . :.z Asphalt 0 Corporate: March 21, 2013 9725 MW 117 Avenue su+te 110 Kan-,FL 33178 Christopher J. Kafer, J.r.,P.E Tel. +1 305 884-9444 County Engineer Fax, +1 305 894-9448 Main Indian River County Fax: +1 305 e64-9449 erg 180127"Street o Miami- Vero Beach, FL 32960 14005 NW trim street Hialeah,FL 33018 RE: Indian River Blvd.Milling&Resurfacing(from 41"St.to 53`d St.) Tel, +1 305 829-0700 IRC Project No.: 1131 Fax: +1 305 929-8772 County: Indian River O West Palm Beach- Community Asphalt Corp. Project No.: 6538 7795 Hooper Road, West Palm Beach,FL 33411 Subject: Work Directive#2 Blackout& Thermo Stri a WH Solid 1211 Tet. +1 561 79O-W7 P Fax: +1 561 790-1073 Dear Mr. Kafer, 11 Vero Beach- 5100 29th Court The price to blackout the existing striping and install Thermoplastic Stripe Vero Beach,FL 32967 Tel. +1 772 770-3771 White Solid 12"is $1,026.74. This price already includes Community Asphalt Fax: +1 772 770-3707 allowable markup. Southwide's invoice is attached for your reference. `.r. 0 Fort Myers- If you need additional information regarding this issue, please contact me at 16550 Mass Court Fort Myers,FL 33912 772-215-9607 or}'acevedo04cacorp.net. Tel. +1 239 337-9486 Few +1 239 337-9488 R lly submitted, Cedfied Genera'Contractor Lcanse N,i-ber CG 0011475 --- —� YfiYYy oacor LIM Joel Acevedo- Project Manager 62 DuTHWI®E Estimate 4357 Okeechobee Blvd, Ste C4 West Palm'Beach, FL.33404 ---- --- _. __ w P- 561-688-8833 r- date ' Estimate# F- 561-688-6834 3/13/2013 C/O #2 Name/Address Community Asphalt Corporation sloo 29tn court Vero Beach, FL.32967 Fax# f°Ir,:)JEC§" Descr{pt#ops , QLY Unit CHANGE ORDER BLACKOUT ? LF �._.__.. THERMO TRAFFIC STRIPE WH SOLID 12" 638' 'LF 1.40 8 91x. t a I € t E ( s S F � E y Y t S ¢ P yi S j 63 SECTION 00622 - Contractor's Application for Payment Indian River Boulevard Resurfacing (41St Street to 53rd Street) Application for Payment No. 3 For Work Accomplished through the period of 3/1/2013 throusah 3/31/2013 Final To: Indian River County(OWNER) From: Community Asphalt Corp. (CONTRACTOR) Bid: 2013007 Project: 1131 1) Attach detailed schedule and copies of all paid invoices. 1. Original Contract Price: $776.945.42 2. Net change by Change Orders and Written Amendments(+ or-): L0 3. Current Contract Price(1 plus 2): $776,945.42 4. Total completed and stored to date: $730.416.15 5. Retainage(per Agreement): 100%of completed Work: $730,416.15 0% of retainage: $0 Total Retainage: 30 6. Total completed and stored to date less retainage(4 minus 5): $730.416.15 7. Less previous Application for Payments: $599,874.96 8. DUE THIS APPLICATION 6 MINUS 7): $130.541.19 ., CONTRACTOR'S CERTIFICATION: UNDER PENALTY OF PERJURY, the undersigned CONTRACTOR certifies that (1) the labor and materials listed on this request for payment have been used in the construction of this Work; (2) payment received from the last pay request has been used to make payments to all subcontractors, laborers, materialmen and suppliers except as listed on Attachment A, below; (3) title of all Work, materials and equipment incorporated in said Work or otherwise listed in or covered by this Application for Payment will pass to OWNER at time of payment free and clear of all Liens, security interests and encumbrances (except such as are covered by a Bond acceptable to OWNER Indemnifying OWNER against any such Lien, security interest or encumbrance); (4) all Work covered by this Application for Payment is in accordance with the Contract Documents and not defective; and (5) If this Periodic Estimate is for a Final Payment to project or improvement, l further certify that all persons doing work upon or furnishing materials or supplies for this project or improvement under this foregoing contract have been paid in full, and that all taxes imposed by Chapter 212 Florida Statutes, (Sales and Use Tax Act, as Amended) have been paid and discharged, and that i have no claims against the OWNER. Attached to or submitted with this form are: 1. Signed release of lien forms (partial or final as applicable)from all subcontractors, laborers, materialmen and suppliers except as listed on Attachment A, together with an explanation as to why any release of lien form is not included; Page 2 of 6 00622-Contractors Application for Payment-03-10 rev Pay App#3 Indian River Blvd 00822-1 V:W381Pey ApplicationsM22-Contractors Appitcaton for Payment-03-10 rev Pay App#3 Indian Ricer Blvd.dm Rev.0501 64 Page 4 of 6 CERTIFICATION OF ENGINEER: WAM I certify that I have reviewed the above and foregoing Periodic Estimate for Partial Payment; that to the best of my knowledge and belief it appears to be a reasonably accurate statement of the work performed and/or material supplied by the Contractor. I am not certifying as to whether or not the Contractor has paid all subcontractors, laborers, materialmen and suppliers because I am not in a position to accurately determine that issue. Dated SIGNATURE CERTIFICATION OF INSPECTOR: I have checked the estimate against the Contractor's Schedule of Amounts for Contract Payments and the notes and reports of my inspections of the project. To the best of my knowledge, this statement of work performed and/or materials supplied appears to be reasonably accurate, that the Contractor appears to be observing the requirements of the Contract with respect to construction, and that the Contractor should be paid the amount requested above, unless otherwise noted by me. I am not certifying as to whether or not the Contractor has paid all subcontractors, laborers, materialmen and suppliers because I am not in a position to accurately determine th ssue. Dated `� I Z /Lzz� GNATURE *�� *�***� ***�*�*�� >•*��****���******�****r,�****ter****�*r**�*��**ter*****�**�* [The Remainder of This Page Was Left Blank Intentionally] 00622-Contractor's Application for Payment-03-10 rev Pay App#3 Indian River Blvd 6 5 00622-4 V:\6538\PayApplicabons\00622-Contractor's Application for Payment-03-10 rev Pay App#3 Indian River Blvd.doc Rev.05/01 Indian River Blvd(41st St to 53rd Sl) IRC PROJECT NO,1131 PAY APPLICATION SCHEDULED VALUE PREVIOUS APPLICATION THIS PERIOD TOTAL COMPLETED % MATERIALS BALANCE TO FINISH It..No. 10..orl Von ..lity URII Unll Prloy - Amount 'QUANTITY Ameunl QUANTITY Amount Unll Prle9 - Amoonl aTORED QUANTITY Amounl ROADWAY IMPROVEMENTS ROADWAY MATERIALS 101-1 MOBILIZATION TO INCLUDE PUBLIC CONSTRUCTION E 1 LS 21,846.16 21,846.16 1.00 21,846.16 0.00 1.00 21,846.16 100.00% 0.00 0.00 0.00 102-1 MAINTENANCE OF TRAFFIC 1 LS 26,988.70 26,988.70 0.75 20,241.63 0.25 6,747.18 1.00 26,988.70 100.00% 0.00 0.00 0.00 104-1 EROSION AND WATER POLLUTION CONTROL 1 LS 2,412.31 2,412.31 1.00 2,412.31 0.00 1.00 2,412.31 100.00% 0.00 0.00 0.00 327-70-1 MILLING EXISTING ASPHALT PAVEMENT 1"DEPTH 71,546 SY 1.14 81,562.44 70,861.00 80,781.54 0.00 70,861.00 80,781.54 99.04% 0.00 685.00 780.90 334-1-13 SUPERPAVE ASPHALTIC CONCRETE 1-1/2"SP-9.5 71,546 SY 7.49 535,879.54 70,861.00 530,748.89 0.00 70,861.00 530,748.89 99.04% 0.00 685.00 5,130.65 570-1-2 PERFORMANCE TURF-SODDING BAHIA OR MATCH E 3,734 SY 2.17 8,102.78 300.00 651.00 0.00 300.00 651.00 8.03% 0.00 3,434.00 7,451.78 PERFORMANCE TURF-SODDING(FLORATAM OR 570-1-2A MATCH EXISTING) 3,734 SY 3.04 11,351.36 0.00 0.00 0.00 0.00 0.00 0.00% 0.00 3,734.00 11,351.36 700-20-11 SINGLE POST SIGN <12 W4-2R MERGE 3 AS 306.74 920,22 0.00 0.00 3.00 920.22 3.00 920.22 100.00% 0.00 0.00 0.00 706-3 RPM BI-DIRECTIONAL AMBER/AMBER 287 1 EA 1 4.16 1,193.92 0.00 0.00 356.00 1,480.96 356.00 1,480.96 124.04% 0.00 -69.00 -287.04 706-3A RPM BI-DIRECTIONAL WHITE/RED 738 EA 1 4.16 3,070.08 0.00 0.00 782.00 3,253.12 782.00 3,253.12 105.96% 0.00 -44.00 -183.04 711-11-121 THERMOPLASTIC,TRAFFIC STRIPE,WHITE,SOLID,6" 20,805 LF 0.90 18,724.50 0.00 0.00 21,018.00 18,916.20 21,018.00 18,916.20 101.02% 0.00 -213.00 -191.70 711-11-122 THERMOPLASTIC,TRAFFIC STRIPE,WHITE,SOLID,8" 1,513 LF 1.14 1,724.82 0.00 0.00 2,584.00 2,946.76 2,584.00 2,945.76 170.79% O.00 -1,071.00 -1,220.94 711-11-124 THERMOPLASTIC,TRAFFIC STRIPE,WHITE,SOLID,18" 718 LF 3.02 2,168.36 660.00 1,993.20 0.00 660.00 1,993.20 91.92% 0.00 58.00 175.16 711-11-125 THERMOPLASTIC,TRAFFIC STRIPE,WHITE,SOLID,24" 92 LF 4.37 402.04 149.00 651.13 0.00 149.00 651.13 161.96% 0.00 -57.00 -249.09 711-11-141 THERMOPLASTIC,TRAFFIC STRIPE,WHITE,SKIP,6" 6'-1 3,936 LF 0.91 3,581.76 0.00 0.00 501.00 455.91 501.00 455.91 12.73% 0.00 3,435.00 3,125.85 711-11-141A THERMOPLASTIC,TRAFFIC STRIPE,WHITE,SKIP,6" 10'- 15,510 LF 0.91 14,114.10 0.00 0.00 13,121.00 11,940.11 13,121.00 11,940.11 84.60% 0.00 2,389.00 2,173.99 711-11-1418 THERMOPLASTIC,TRAFFIC STRIPE,WHITE,SKIP,6" 2'-4 187 LF 0.90 168.30 0.00 0.00 0.00 0.00 0.00 0.00% 0.00 187.00 168.30 711-11-160 THERMOPLASTIC,PAVEMENT MESSAGE MERGE 7 EA 129.97 909.79 6.00 779.82 0.00 6.00 779.82 85.71% 0.00 1.00 129.97 711-11-170A THERMOPLASTIC,STANDARD,WHITE,TURN ARROW 64 EA 88.38 5,656.32 64.00 5,655.32 0.00 64.00 51656.32 100.00% 0.00 0.00 0.00 711-11-1708 THERMOPLASTIC,STANDARD,WHITE,MERGE ARRO 7 EA 88.38 618.66 1 6.00 530.28 0.00 6.00 530.28 85.71% 0.00 1.00 88.38 F.Wutlb W o,MelEN01NEERINe OIVI910N PgOJECT911191IR GIVE Rew,lecl,q 11e19110 9YE 919EE PROJ 093'ME.Mn1CanYw,x PeyrpPlcell".Wey Appib9lbn N".J Indian River Blvd 141st Sl to 63rd St) IRC PROJECT NO.1131 PAY APPLICATION SCHEDULED VALUE PREVIOUS APPLICATION THIS PERIOD TOTAL COMPLETED % MATERIALS BALANCE TO FINISH Isom No. Deecrl U9n Quimuty Unil Unit Price Amount QUANTITY Amount QUANTITY Ammml U 11 Pd e •-Ammm, STOREO QUANTITY Amount 711-11-221 THERMOPLASTIC,TRAFFIC STRIPE,YELLOW,SOLID,6" 15,311 LF 0.91 13,933.01 0.00 0.00 16,OOB.00 14,567.28 16,008.00 14,567.28 104.55% 0.00 -697.00 -634.27 711-11-221A THERMOPLASTIC,TRAFFIC STRIPE,YELLOW,SOLID,6" 50 LF 1.81 90.50 0.00 0.00 0.00 0.00 0.00 0.00% 0.00 50.00 90.50 711-11-224 THERMOPLASTIC,TRAFFIC STRIPE,YELLOW,SOLID,18" 24 LF 3.02 72.48 78.00 235.56 35.00 105.70 113.00 341.26 470.83% 0.00 -89.00 -268.78 711-11-241 THERMOPLASTIC,TRAFFIC STRIPE,YELLOW,SKIP,6" 6' 611 LF 0.91 556.01 0.00 0.00 366.00 333.06 366.00 333.06 59.90% 0.00 245.00 222.95 711-11-241A THERMOPLASTIC,TRAFFIC STRIPE,YELLOW,SKIP 6" 2' 986 1 LF 0.91 897.26 0.00 0.00 148.00 134.68 148.00 134.68 15.01% 0.00 838.00 762.58 TOTAL TOTAL 756,945.42 TOTAL 666,527.74 TOTAL 61,800.18 TOTAL 728,327.91 TOTAL 0.00 TOTAL 28,617.51 Mw t rMM h FORCE ACCOUNT 20,000.00 20,000.00 .... .'. ' WD1 18"FOIL TAPE&ARROWS REMOVAL 1 L-S 1,061.50 1,061.50 1.00 1,061.50 1.00 1,061.50 100.00% 0.00 0.00 0.00 711-11-241 BLACKOUT&THERMO TRAFFIC STRIPE WH SOLID 12" 1 LS 1,026.74 1,026.74 1.00 1,026.74 1.00 1,026.74 100.00% 0.00 0.00 0.00 ��.d4+,b7474.. , `:1 ;va . -gk$wnw- -x., ?f£ 4,c 1X31.., lt} NET FORCE ACCOUNT 17,911.76 17,911.76 ;,vey a"_ Rr r;R:,1'L'�'i ''ki 4y'A'.'Ind .Lt >�q.,{y, 3'F. s•7!."r".'tTt. 7;-F':ft M1": t7'Si,?;+a14i �f: i'C:. 3fY;5.�'�' tit i,. ,..y f,�.\�,. r -fix. / F'. s Indian River Blvd(41st St to 53rd Street) Resurfacing TOTAL TOTAL 776,945.42 TOTAL 666,527.74 ""TOTAL 63,888.42 TOTAL 730,416.15 TOTAL 0.00 TOTAL 46,529.27 AMOUNT COMPLETED TO DATE $730,416.15 MATERIALS STORED TO DATE $0.00 SUB-TOTAL MATERIALS STORED AND COMPLETE TO DATE 5730,416.15 RETAINAGE OF WORK COMPLETED AT 10% TOTAL COMPLETED AND STORED LESS RETAINAGE 7J0,4I6.15 LESS PREVIOUS PAYMENT 5599,874.96 AMOUNT DUE CONTRACTOR 51)0,541.19 F:W"Nb WwF+\ENOINEEHINa DIVISION PROJECT9\i1s1-IR 91vd n""url"elrp Ite19110 9sa 913EE PRO)9e3TNdmhnlcoN,"aw PeY ypgke9eMPsy Apgbelbn Ne.a 2. Updated Construction Schedule per Specification Section 01310, and Dated 4/1/2013 By: (CO rRACTOR—must be signed by an Officer of the Corporation) Brian Beetle-VP/GM Print Name and Title STATE OF FLORIDA COUNTY OF INDIAN RIVER Before me, a Notary Public, duly commissioned, qualified, and acting, personally appeared �Y jars 12- , who being by me first duly sworn upon oath, says that she is the V ice vyc S1 d e-0-`V- of the CONTRACTOR mentioned above and that &she has been duly authorized to act on behalf of it, and that he/she executed the above Contractor's Application for Payment and Contractor's Certification statement on behalf of said CONTRACTOR; and that all of the statements contained herein are true, correct, and complete. Subscribed and sworn to before me this 154- day of 1�Q r , 20 Y` cc+Ie is personally known to me or has produced as Iden tion. NOTARY PUBLIC: .(SEAL) Printed name: ��1 Aceyc,�o Commission No.: r t; f(6,9 Commission Expiration: 1/2g'1 L2 o I-7 [The remainder of this page was left blank intentionally] 00622-Contractor's Application for Payment-03-10 rev Pay App#3 Indian River Blvd �+ 00622-2 `„+ \/Arl*QA\P—Ate„H—fi sMA,22-Cnntrantnr's Anolication for Pavment-03-10 rev Pav ADD#3 Indian River Blvd.doc Rev.05/01 Page 3 of 6 SURETY'S CONSENT OF PAYMENT TO CONTRACTOR: .,., The Surety, , a corporation, in accordance with Public Construction Bond Number , hereby consents to payment by the OWNER to the CONTRACTOR, for the amounts specified in this CONTRACTOR's APPLICATION FOR PAYMENT. TO BE EXECUTED BY CORPORATE SURETY: Attest: Secretary Corporate Surety Business Address BY: Print Name: Title: (Affix Corporate SEAL) •r.. STATE OF FLORIDA COUNTY OF INDIAN RIVER Before me, a Notary Public, duly commissioned, qualified, and acting, personally appeared , to me well known or who produced as identification, who being by me first duly sworn upon oath, says that he/she is the for and that he/she has been authorized by it to approve payment by the OWNER to the CONTRACTOR of the foregoing Contractor's Application for Payment. Subscribed and sworn to before me this day of 20 Notary Public, State of My Commission Expires: [The remainder of this page was left blank intentionally] 00622-Contractor's Application for Payment-03-10 rev Pay App#3 Indian River Blvd ^ 00622-3 h! V:\6538\Pay Applications\00622-Contractors Application for Payment-03-10 rev Pay App#3 Indian River Blvd.doc Rev.05/01 Consent Agenda Indian River County Interoffice Memorandum ... Office of Management & Budget To: Members of the Board of ty Commissioners From: Jason E. Brown Director, Office of Man a ent Budget Date: April 15, 2013 Subject: Miscellaneous Budget Amendment 014 Description and Conditions The attached budget amendment appropriates funding necessary for the following: 1. The Florida Dept of Labor has invoiced the County for unemployment compensation in various departments for the quarter ending March 31, 2013. The attached entry appropriates unemployment compensation from MSTU Fund/Reserve for Contingency $825, Transportation Fund/Reserve for Contingency $1,650, SWDD/Cash Forward- Oct 1 $1,022 and Utilities/Cash Forward-Oct 1 $3,828. 2. The Road & Bridge department is in need of a new grader, as the current 1995 grader repairs cannot be justified based on the age and hours of the machine. The attached entry appropriates funding in the amount of $185,000 from the Transportation Fund/Cash Forward-Oct 1St 3. The GIS department needs to "roll-over" certain projects that were initiated in fiscal year 2011-12 to the current fiscal year. The attached entry appropriates funding for aerial imagery and software maintenance for fiscal year 2012-13. Staff Recommendation Staff recommends that the Board of Commissioners approve the attached budget resolution amending the fiscal year 2012/2013 budget. Attachments Budget Amendment 014 and Resolution APPROVED AGENDA ITEM: Indian River Y Count A roved Date BY. Administrator J3 Josep A. Baird c .t 3 County Administrator Legal Budget �.. FOR: April 23, 2013 Department Risk Management 70 RESOLUTION NO. 2013- .,.. A RESOLUTION OF INDIAN RIVER COUNTY, FLORIDA, AMENDING THE FISCAL YEAR 2012-2013 BUDGET. WHEREAS, certain appropriation and expenditure amendments to the adopted Fiscal Year 2012-2013 Budget are to be made by resolution pursuant to section 129.06(2), Florida Statutes; and WHEREAS, the Board of County Commissioners of Indian River County desires to amend the fiscal year 2012-2013 budget, as more specifically set forth in Exhibit "A" attached hereto and by this reference made a part hereof, NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, that the Fiscal Year 2012-2013 Budget be and hereby is amended as set forth in Exh-ibit "A" upon adoption of this Resolution. This Resolution was moved for adoption by Commissioner and the motion was seconded by Commissioner , and, upon being put to a vote, the vote was as follows: Chairman Joseph E. Flescher Vice Chairman Wesley S. Davis Commissioner Peter D. O'Bryan Commissioner Bob Solari Commissioner Tim Zorc The Chairman thereupon declared this Resolution duly passed and adopted this day of , 2013. INDIAN RIVER COUNTY, FLORIDA Attest: Jeffrey R. Smith Board of County Commissioners Clerk of Court and Comptroller By By Deputy Clerk Joseph E. Flescher, Chairman APPROVED AS TO FORM AND LEGA IENCY BY <,-S COUNTY ATTORNEY 71 xhibit "A" Resolution No.2013- as w. Budget Office Approval: / `s Budget Amendment:014 Jason E. rown f udget Director Entry Fund/Depart en , ccount Name Account Number Increase Decrease Number 1. Revenue SWDD/Non-Revenue/Cash Forward-Oct 1st 411039-389040 $1,022 $0 Utilities/Non-Revenue/Cash Forward-Oct 1st 471039-389040 $3,828 $0 Expense MSTU Fund/Env. Planning/Unemployment 00460086-099040 $825 $0 Compenseation MSTU Fund/Reserves/Reserve for Contingency 00419981-099910 $0 $825 Transportation Fund/County Engineering/ 11124441-012150 $550 $0 Unemployment Compensation Transporation Fund/Traffic Engineering/ 11124541-012150 $1,100 $0 Unemployment Compensation Transporation Fund/Reserves/Reserve for Contingency 11119981-099910 $0 $1,650 SWDD/Landfill/Unemployment Compensation 41121734-012150 $1,022 $0 Utilities/Water Distribution/Unemployment 47126936-012150 $3,828 $0 Compensation 2. Revenue Transportation Fund/Non-Revnue/Cash Forward-Oct 111039-389040 $185,000 $0 1 st Expense Transportation Fund/Road&Bridge/Heavy Equipment- 11121441-066430 $185,000 $0 Wheel Track 3. Revenue GIS Department/Non-Revenue/Cash Forward-Oct 1st 505039-389040 $159,000 $0 Expense GIS Department/Other Professional Services 50510319-033190 $125,000 $0 GIS Department/Computer Software 50510319-035120 $34,000 $0 72 CONSENT AGENDA INDIAN RIVER COUNTY, FLORIDA AGENDA ITEM Assistant County Administrator/ Department of General Services Date: April 15, 2013 To: The Honorable Board of County Commissioners Thru: Joseph A. Baird, County Administrator From: Michael C. Zito, Assistant County Administrator Subject: Amendment and Renewal to Concessionaire License Agreement with Treasure Coast Concessions. DESCRIPTION AND CONDITIONS: On July 17, 2012, the Board awarded the Mobile Food Service bid to Treasure Coast Consulting, inc., d/b/a Treasure Coast Cortressions a-ad granted authorization to the Assistant County Administrator to sign the agreement. This "First Amendment" grants renewal of that agreement for one year and provides for increases in the county's share of gross receipts from 12% to 20% of gross receipts. With a season of favorable weather conditions, that amount is estimated to be approximately$1,765.00. The amendment also reserves the right for County to sell items when the concessionaire is not on site. All modifications to the original agreement are to the county's benefit. FUNDING: The revenue will offset expenses for various Recreation divisions and reduce the burden on ad valorem taxes. RECOMMENDATION: Staff recommends the Board of County Commission approve the amendment and renewal, and authorize the Assistant County Administrator to sign the Agreement in the form attached hereto. ATTACHMENTS: First Amendment and Renewal to Concessionaire License Agreement with Treasure Coast Consulting, Inc. Approved Agenda Item Indian River Count A oved Date By: A Administration /a Jose h A. Baird CountyAttorne 7• 3 County Administrator Budget Department y/ l For: April 23 2013 Risk Management t� CADocuments and Settings\svotzi\Local Settings\Temporary Internet Files\Content.Outlook\EX05HRUD\BCC Memo-First Amendment Concessionaire License Agreement with T C Consulting.doc 73 FIRST AMENDMENT AND RENEWAL TO CONCESSIONAIRE LICENSE AGREEMENT FOR FOOD CONCESSION SERVICES BETWEEN INDIAN RIVER COUNTY and TREASURE COAST CONSULTING, INC. This First Amendment to the Concessionaire License Agreement for Food Concession Services is entered into by and between TREASURE COAST CONSULTING, INC. d/b/a TREASURE COAST CONCESSIONS, ("Concessionaire") whose address is 2585 Little Eagle Lane, Vero Beach, Florida and INDIAN RIVER COUNTY, a political subdivision of the State of Florida whose address is 1801 27th Street, Vero Beach, Florida 32960 ("County") as of the date set forth below as the effective date (the Effective Date). BACKGROUND FACTS: WHEREAS, the County and Concessionaire entered into an Agreement for Food Concession Services dated July 11, 2012; and WHEREAS, in accordance with the Agreement, the Concessionaire has provided food concession services to the County at various designated County Park locations. WHEREAS, the parties wish to amend the terms of the Agreement by this Amendment, NOW, THEREFORE, in consideration of the mutual benefits to be derived from this agreement and other valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties intending to be legally bound agree as follows: 1. The Background Facts as set forth above are true and correct and are incorporated herein by reference. SECTION 1 —Terms. The Agreement is hereby renewed for one additional year. SECTION 2 - Payments. Concessionaire monthly payments to the County shall increase to 20% of the cumulative gross receipts for the Term of this Agreement. SECTION 4 - Use of Premises. County reserves the exclusive right to operate "Slushy Machine" out of the Concession stand at the North County Aquatic Center and retain all profits. County reserves the exclusive right to sell non-perishable items out of the concession stand at any time when the pool is open but the concessionaire is not on site. Page 1 of 2 74 �— Any provisions of the agreement dated July 11, 2012 not specifically amended herein remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have hereunto set their hands and seals on the day and year first above written. Approved as to Form and Legal Sufficiency: INDIAN RIVER COUNTY PARKS AND RECREATION ("County") J By: Alan S. Polackwich, Sr., Michael Zito, Director of Parks and �---� Recreation of Indian River County TREASURE COAST CONSULTING INC., d/b/a TREASURE COAST CONCESSIONS ("Concessionaire") By: Thomas J. Burge,,90rernt Page 2 of 2 75 (/ INDIAN RIVER COUNTY, FLORIDA AGENDA ITEM Department of Public Works Division of Facilities Management Date: April 17, 2013 To: Joseph A. Baird, County Administrator Thru: Christopher R. Mora, P.E., Public Works Director From: Lynn Williams, Facilities Manager/Project Manager Subject : Crime Scene Facility Change Order # 1 BACKGROUND: An agreement with Proctor Construction to construct the IRC Crime Scene Facility located at 3885 41 st Street. was approved by the Board on December 18, 2012. The original contract amount was for$1,299,317.00. Included within the contract amount is an owner contingency line item in the amount of$50,000. The contingency was established due to the uncertainty of renovating an existing structure and possible unforeseen conditions with existing underground facilities. The attached Change Order#1 contains a total of 10 items impacting the project. These items have been accepted by the project team and are brought forward as a single change order for Board approval. Change Proposal CSI-002 Deletion of one refrigerated evidence locker. Deduct($11,832.18) Change Proposal CSI -004 Deletion of gate controller and gate. Deduct($10,243.00) Change Proposal CSI- 005 Change Security mesh to galvanized coating in exposed areas of evidence processing garage and evidence storage. Add $10,279.90 Change Proposal CSI -006 Upgrade existing fire alarm to comply with Fire Prevention permit comments and allow for monitoring of fire sprinkler system. Add $8,677.57 Change Proposal CSI -007 Replace existing sanitary sewer line from existing building to lift station. Elevation of existing line did not allow adequate fall for installation of new plumbing required within the building. Add $15,961.29 Change Proposal CSI -008 Provide and install an additional floor outlet in room 108 for proposed work table. This requires cutting existing concrete floor Add $1,437.64 Change Proposal CSI-009 Provide and install an additional wall receptacle in Room 108 to allow for finger print machine. Add $415.46 Change Proposal CSI -010 Provide and install black acoustical ceiling grid and tile in room 106 Photography lab. Add 506.64 Change Proposal CSI -011 Replace portions of the existing concrete parking area with asphalt. Portions of the existing concrete drive and parking areas are broken and poorly installed. Add $27,584.38 Change Proposal CSI-013 Owner Credit from Contingency for the funding of CO#1 ($42,787.70) Total Deduct Changes: ($22,075.18) Total Add Changes: $64,862.88 Total Change Order#1: $42,787.70 FAPublic Works\Luanne M\Facilities Management\Sheriff Storage-New Bldg&Future Facility\Change Order#1 1 76 Crime Scene Project 04-17-13.doc PAGE TWO Agenda item: Crime Scene Facility Change Order# 1 April 17, 2013 The Architect, Donadio and Associates and/or the sub consultant has reviewed the CPO's for compliance to the contract and has recommended approval. FUNDING: This project is funded from a combination of Optional Sales Tax/Facilities Mgmt/Crime Scene Bldg. Renovation, account #31522019-066510-01004 ($1,344,231) and Impact Fees/Law Enforcement/Crime Scene Bldg. Renovation, account#10360021-066510-01004 ($764,832). RECOMMENDATION: Staff recommends that the Board approve Change Order# 1 to the Crime Scene Facility contract with Proctor Construction Company in the amount of$42,787.70 with funding from the Owners contingency within the contract and authorize the Chairman to execute the document. Approved Agenda Item Indian River Co. Approved Date For: 04/23/13 Administration Jg County Attorney B Budget I lrj ... Department �isirPdlat9zrgerTT�rt F:\Public Works\Luanne M\Facilities Management\Sheriff Storage-New Bldg&Future Facility\Change Order#1 2 Crime Scene Project 04-17-13.doc 77 W-7; Proctor construction Co. Prime Contract Change Order 2050 US-1,Suite 200 Vero 8each,Florida 32960 Detailed,Grouped by Each Number Telephone: (772)234-8164 ' Fax:(772)234-8188 Indian River Crime Scene Investigation Facility Project# IRC-CS101/2013 Proctor Construction Co. 3885 41st Street Tel: 772.234.8164 Fax: 772.234.8188 Vero Beach,Florida 32960 Date: 4/16/2013 To Contractor: Architect's Project No: Proctor Construction Co. Contract Date: 1/4/2013 2050 Hwy US-1 Suite 200 Contract Number: CSI-028 Vero Beach,FL 32960 Change Order Number: 001 The Contract is hereby revised by the following items: PCO Description Amount CSI-002 Metal Locker Change (11,832.18) CSI-004 Deduct for Entrance Gate and Operator (10,243.00) CSI-005 Security Mesh Change to Galvanized 10,279.90 CSI-006 Fire Alarm Upgrade 8,677.57 CSI-007 Provide Sanitary Line from Building to Lift Station 15,961.29 CSI-008 Provide Electrical&Phone Flush mount floor box in center of CSI Area Room 108 1,437.64 CSI-009 Provide additional wall receptacle,data telephone box for Finger Printing Machine in CSI 415.46 Area Room 108 CSI-010 Provide Black ACT&Grid in Photo Lab Room 106 506.64 CSI-011 Replace existing concrete drive and parking area with 1.5"asphalt as requested by Owner 27,584.38 CSI-013 Owner Contingency Credit#1 (42,787.70) Theoriginal Contract Value was....................................................................................................................... 1,299,317.00 Sum of changes by prior Prime Contract Change Orders................................................................................ 0.00 The Contract Value prior to this Prime Contract Change Order was................................................................ 1,299,317.00 The Contract Value will be changed by this Prime Contract Change Order in the amount of.......................... 0.00 The new Contract Value including this Prime Contract Change Order will be.................................................. 1,299,317.00 The Contract duration will be changed by........................................................................................................ 0 Days The revised Substantial Completion date as of this Prime Contract Change Order is..................................... Donadio&Associates,Architects Proctor Construction Co. ARCHITECT CONTRACTOR OWNER 609 17th Street 2050 Hwy US-1 Suite 200 Vero Beach, FL 32960 Vero Beach,FL 32960 Address Address Address By Anthonyona _'. By Donald Tolliver By SIG U E SIGNATURE IGNATURE DATE d 1, ,3 DATE ' 1 j� DATE Prolog Manager Printed on: 4/17/2013 Prolog Main Office Page 1 APPROVED AS -T(7) DEB: WILLIAM K.DEB L Q rDEFUTF COU NTY.ATTOR.N[' o PROCTOR Thursday,April 11,2013 C .,....truction Co. GerTeral Contractors Mr.Lynn Williams CGC034069 Indian River County Board of County Commissioners 1801 27th Street 2050 us-1 suite 200, Vero Beach,FL 32960 Vero Beach,Florida 32960 Telephone:(772)234-8164 Fax:(772)234-8188 RE: Potential Change Order Number CSI-002. www.proctorcc.com Indian River Crime Scene Investigation Facility-IRC-CSI01/2013 Dear Mr.Williams, Reference is made to Indian River County Board of County Commissioners request from Proctor Construction to provide pricing covered under PCO Number CSI-002,for the following extra work: Metal Locker Change. The following is a detailed itemization of all extra costs. Item Number Descri tion I Proposed Amount Company 001 Eliminated Refrigerated Unit and ($11,832.18) PATT Revised Pricing on Non Refrigerated Lockers Total Amount ($11,832.18) Days Requested 0 This Change Order Request includes but is not limited to,the following qualifications and/or clarifications: 1. Work specifically outlined within the summary as further described herein. �.. 2. No additional building permit costs have been included for these changes to the contract. Proctor Construction shall not be held responsible for proceeding with changes prior to the building department review if applicable. 3. This proposal is figured on performing said work during normal working hours. If you have any questions regarding this Change Order-Request,please call me at your earliest convenience, Respectfully, Nick Bischoff Project Manager Cc:PCO#CSI-002 File,Fax/Indian River County Board of County Commissioners 772.778.9391 Please sign below signifying approval to proceed with the above stated scope of work. Architect Date Owner Date 79 IRC Sheriff Department Crime Scene Locker Deduction Evaluation Revised Bid Breakdown Description Value Non Refrigerated-Product $ 5,344.53 Non Refrigerated-Freight $ 640.00 Non Refrigerated-Install $ 935.54 Refrigerated-Product $ 21,374.32 Refrigerated-Freight $ 1,399.85 Refrigerated-Install $ 1,473.58 Total Revised Bid: $ 31,167.82 Patterson Pope Base Bid: $ 43,000.00 Total Credit Due to Owner: $(11,832.18) 80 mom - - - - - `con0K0&�Kon Co. `' Subcontract Change Order 2OSUS-1.Suite 200 YnmDeach,FloMa3286O Detailed,(�mupadbyEach Number Telephone: 234-8164 -4 hm:Vrgzx�umo Indian River Crime Scene Investigation Facility Project IRC-CSI01/2013 Proctor Construction Co. 38D541stStreet Tel: 772.234.816* Fax 772.234.8188 Vero Beach,Florida 32960 Date: 3/1112013 ToGubuontmohorlVendon Architect's Project No: Patterson Pope,Inc. Contract Date: 1123/2013 o7cuHanembRoad Contract Number: CS|'016 Orlando, FL 32804 Change Order Number: 001 The Contract{shereby revised bythe following items: Metal Locker Change Po{) ltem# Description Amount CG|'002 001 Eliminated Refrigerated Unit and Revised Pricing onNon (11.832) Refrigerated Lockers Thaohgina|ContruntVa|uowan------..--.----..---..----..—'---..—____________ 43;000 Sum ofchanges byprior Subcontract Change Orders..................................................................................... o TheContranVa|uophorboUhiuSuboonhaotChongoOuderwma----------------------- 43,000 Fhe Contract Value will bachanged bythis Subcontract Change Order inthoamounto[.---------' U1,832 The new Contract Value including this Subcontract Change Order w0be...................................................... 31.168 The Contract duration will bochanged by.----------------------------------. nDayo The revised Substantial Completion date uoofthis Subcontract Change Order is.......................................... Proctor Construction Co. Patterson Inc, CONTRACTOR 8UBC0NTRACT0R8/END0R 2OooHwy U8-1Suite 2OO 272nMonamhRoad Vero Beach,FL 32e60 Orlando, FL ouou* Address Address By Dennis Hammack SIGNATURE SIGNATURE DATE DATE IrologManager Printed on: 3/2012013 Prolog Main Office Page I —~ �� ��� U Page 1 of 2 Nick Bischoff From: Chip Didden [CDidden@pattersonpope.com] Sent: Tuesday, February 12, 2013 9:36 AM To: Nick Bischoff Subject: RE: Indian River County Sheriff Evidence Lockers Nick, f(tic ir-L o;� ;J�ON� C� i?Ic IIfY� rf ISS The Locker RoomLoL ckers are Product: $5,344.53 Freight: 640.00 Tota I: E �FJp � This would bring the total to U Chip Didden it patterson—pope 43,0010 STUFF MADE SIMPLE. -3 its 561.315.8886 office From: Nick Bischoff[mailto:nbischoff@proctorcc.com] Sent: Tuesday, February 12, 2013 9:20 AM To: Chip Didden Subject: RE: Indian River County Sheriff Evidence Lockers Chip, So the way I'm reacting this, the total credit to the Sheriff would be$12,756. This would make your new contract Value-$30,244 Let me know if I'm on target. Nick Bischoff Project Manager +C F 2050 US-1 Suite 200 Vero Beach, Florida 32960 Phone: 772.234.8164 Fax: 772.234.8188 Cell' 772,559.5459 Email: nbischoff(o)r)roctorcc.com Confidentiality Note: The information contained in this transmission and any attachments are confidential and privileged and intended only for the use of the individual or entity referenced above. if the recipient of the communication is not the intended recipient, you are hereby notified that any dissemination, distribution, or reproduction of this communication is strictly prohibited. if you receive this communication in error, please contact us 3/11/2013 82 Page 2 of 2 immediately by telephone @ 1-772-234-8164 and delete this message. Thank you. . From: Chip Didden [mailto:CDidden@ attersonpope.com] Sent:Tuesday, February 12, 2013 8:58 AM To: Nick Bischoff Subject: Indian River County Sheriff Evidence Lockers Nick, I just got the pricing from my Project Manager. He grouped both refrigerated and non-refrigerated together and got a better price. Here is the breakdown: Product: $21,374.32 (Per drawing 4127880D4 dated 02/11/2013) Freight: 1,399.85 Inside Delivery & Installation: 1,473.58 $24,247.75 F't�fSt I lUr WL dIJ (l VN1 rS I have to leave for appointments and will return early this afternoon, Let me know, if I need to make any changes for you. I was able to reduce some of the delivery and install by grouping everything, as well. Chip Didden patterson-pope STUFF MADE SIMPLE, 161.315.8886 office ''—pattersonpope.com This message and any included attachments are intended only for the designated reciplent(s).The content contained In this electronic message Is not intended to constitute formation of a contract binding Patterson Pope.The information contained herein may include trade secrets or privileged or otherwise confidential Information.Unauthorized review,forwarding,printing,copying,distributing,or using such information Is strictly prohibited.If you have received this communication in error,please notify us Immediately by replying to Ilia sender of this E-Mail or by contacting us at 1-888-852-7339 3/11/2013 83 IU PF ,TOR Thursday,April 11,2013 Com„ uction Co. General Contractors Mr.Lynn Williams CGC034069 Indian River County Board of County Commissioners 1801 27th Street 2050 us-1 suite 200, Vero Beach,FL 32960 Vero Beach,Florida 32960 Telephone:(772)234-8164 Fax:(772)234-8188 RE: Potential Change Order Number CSI-004 www.proctorcc.com Indian River Crime Scene Investigation Facility-IRC-CSI01/2013 Dear Mr.Williams, Reference is made to Indian River County Board of County Commissioners request fi-om Proctor Construction to provide pricing covered under PCO Number CSI-004,for the following extra work: Deduct for Entrance Gate and Operator. The following is a detailed itemization of all extra costs. Item Number Description Proposed Amount Company 001 Remove Entrance(2)25'Rolling ($4,823.00) ADRON Gates-Adson Fence 002 Remove Gate Operator for Entrance ($5,420.00) IST Gate-1 st Fire&Security Total Amount ($10,243.00) Days Requested 0 This Change Order Request includes but is not limited to,the following qualifications and/or clarifications: 1. Work specifically outlined within the summary as further described herein. 2. No additional building permit costs have been included for these changes to the contract. Proctor Construction shall not be held responsible for proceeding with changes prior to the building department review if applicable. 3. This proposal is figured on performing said work during non-nal working hours. If you have any questions regarding this Change Order Request,please call me at your earliest convenience, Respectfully, Nick Bischoff Project Manager Cc:PCO#CSI-004 File,Fax/Indian River County Board of County Commissioners 772.778.9391 William Nutting Please sign below signifying approval to proceed with the above stated scope of work. Architect Date Owner Date 84 Page 1 of 1 Nick Bischoff From: ross chambers [rcfence@hotmail.com] Sent: Thursday, March 28,2013 1:35 PM To: Nick Bischoff Subject: RE: IRC Sheriff's Office Crime Scene Facility There will be a deduct for the elimination of the rolling gates on the North side of the project. Total value of deduct for gates. ( -$4823.00 ) Any questions please call. Thankyou Ross A.Chambers Adron Fence Co. 1132 NE 12th Street Okeechobee, FL. 34972 772-216-0999 Cell From: P_1695231@mail.isgft.com To: rcfence@hotmail.com CC: •�.. Subject: IRC Sheriffs Office Crime Scene Facility Date: Fri, 22 Mar 2013 14:57:26-0400 Proctor Construction Company Friday, March 22, 2013 2:57 PM EST Fax: 772-234-8188 IRC Sheriff's Office Crime Scene Facility All, We have received the Permit Set Drawings which has been uploaded to iSgFt and our FTP Site for your review. Please review the attached Notice to all Subcontractors and the PCO Breakdown. Thank you! Project ID:1695231 Powered by:WA ISgFt If you do not wish to receive further iSgFt messages,unsubscribe by clicking here or by calling 1-888-768-4569.If you would like to change or edit your preferences for this or other iSgFt accounts,please visit the"My Profile"page after logging in.To learn more about the use of personal information by iSgFt,please read our Privacy Policy. 4/11/2013 85 Ls tire zie YINC. Life Safety Powered By Service Quotation Customer/Subscriber Name and Address Contact Phone Fax Date 04 December 2012 Project: IRC Sheriff's Crime Scene Building Gate operator for new 25 ft Slide gate 1st Fire & Security agrees to quote the following gate system. System equipment & installation as follows: 1 —Elite SL3000UL 1 hp slide gate operator 1 — Concrete pad for gate operator 1 —IEI programmable keypad 1-Gooseneck pedestal for keypad Customer provides: 1. All required 120 volts power for gate system equipment by others. 2. Gate shall be supplied and installed by others, gates shall be "rolling gates" 3. Connection to the access control system in the building is not included. 4. Vehicle detection loops are not included. Acceptance of the above agreement as outlined under terms and conditions listed below. Any remaining unpaid balance must be paid upon completion of this agreement. Ib the event of any dispute,the parties agree that the venue for any court action shall be Total $5,420.00 in Indian River County,Florida,governed by the laws of the state of Florida,that any issues shall be tried on non-jury basis and the prevailing party shall be entitled to recover reasonable attorney's fees and cost from the non-prevailing party 1st Fire & Security, Inc Accepted by: Lic. #EF 0001187 Company: FPC 11- 000007 Address: 20854400012011 20854500012011 Signature: 1410 Old Dixie Hwy SW Title: Vero Beach, FL 32962 772-794-2220 Estimator: Lena Andrews. 1410 Old Dixie Hiry S.1,17.,Vero Bench,Fl 32962 Phone ('772)794-2220 Fax (772)794-2204 LICENSE EF0001187 6 Pr "TOR Tuesday,April 16,2013 C'... 'uction Co. General Contractors Mr.Lynn Williams CGC034069 Indian River County Board of County Commissioners 1801 27th Street 2050 us-1 suite 200, Vero Beach,FL 32960 Vero Beach,Florida 32960 Telephone:(772)234-8164 Fax:(772)234-8188 RE: Potential Change Order Number CSI-005 www.proctorcc.com Indian River Crime Scene Investigation Facility-IRC-CSI01/2013 Dear Mr.Williams, Reference is made to Indian River County Board of County Commissioners request from Proctor Construction to provide pricing covered under PCO Number CSI-005,for the following extra work: Security Mesh Change to Galvanized. The following is a detailed itemization of all extra costs. Item Number Description Proposed Amount Company 001 Upgrade from Steel to Galvanized $8,724.98 PP Steel Security Mesh Panels where panels will be exposed to view at walls and roof areas in Rooms 124 and 126. (Attached Phoenix Change Proposal#: 9001) Level 1 10.00%Overhead Markup $872.50 Level 5.00%Profit Markup $479.87 Level 3 1.00%Insurance Markup $100.77 Level 4 1.00%Bond Markup $101.78 SWMW Total Amount $10,279.90 Days Requested 0 This Change Order Request includes but is not limited to,the following qualifications and/or clarifications: 1. Work specifically outlined within the summary as further described herein. 2. No additional building permit costs have been included for these changes to the contract. Proctor Construction shall not be held responsible for proceeding with changes prior to the building department review if applicable. 3. This proposal is figured on perfonning said work during normal working hours. If you have any questions regarding this Change Order Request,please call me at your earliest convenience, Respectfully, Nick Bischoff Project Manager Cc:PCO#CSI-005 File,Fax/Indian River County Board of County Commissioners 772.778.9391 Please sign below signifying approval to proceed with the above stated scope of work. ter... Architect Date I Owner Date 87 U41 11l LCJ1J 1 O; L4 f f L-0b4-UDZ f PHOENIX PRECISION DRYWALL, INC. CHANCE ORDER 980-A 36TH COURT$VV,VFRO SKACH,FL.32968 PROPOSAL, PHONE(772)564-0926 FAX 564-0927 V date: Change Proposal Number. I r Construction Co. 03/22/13 9001 2Mi US-1,Suite 200 project reference documents: Vero Beach,FL 32960 IRC Crime Scene Bldg (772)234-8164 Iocallon: (772)234-8188 3885 41st Street date of documents: Att:Nick Bischoff Vero Seach,FL 32967 Description Quantity _ _Unit Labor Material Upgrade from plain steel to galvanized steel Security Mesh panels where panels will be exposed to view at walls and roof areas of rooms 124 and 126. Upgrade 4'x 8'panels,walls 29 Panel 1,088-20 Upgrade 4'x 9'panels,walls 24 Panel 1,012.32 Upgrade W x 9'panels, roof 77 Panel — 3,247.86 Upgrade 4'x 9'panels, roof 36 Panel 1,518.48 General _ sundries&fasteners( no caulking) unit equipment rental unit -- — trucking hours — — stocking and cleaning hours — — job supervision 9 to 1 on hours -- hours — — field superintendent 32 to 1 on hours hours — — administration&implamentation hours total labor cost'' ._ _ .. _.__ ............. .... .... .......... total material cost 6,666.86 additional workdays for procuremen 4 labor burden 48.0% on labor ^- additional workdays to perform worl — sales tax 7.D% on material 480.06 subsistence per man da — original contract amount 164,230.00 occupational safety&training on labor — total previous change orders small tool,&warranty allocation on cost — amount of this change proposal 91180.00 performance bond of sale -- finance& -- of sale — revised contract amount to date 163,410.00 overhead 10.0% of sale 918,44 profit 10.0% of sale to totalthi of s.change order proposal js _ _ J.2�. h;Vobsllrc crime scene b1dglchan9eslchngprop_8001,123 ....._...f thi. .. . Phoenix Precision Drywall may withdraw this Contract Change Proposal if not executed and returned before 04/06/13,or if it is altered in any way All added work will be performed in accordance with the original proposal and contract documents. Work will be performed during normal work hours&days only, Monday through Friday,7;00 AM to 3:30 PM. The undersigned hereby authorizes the changes to the Subcontract as stated above, No other agreements whether expressed or implied shall pertah subject matter hereof except as stated in this Agreement and the original Subcontract Agreement. Signaturo attests that the Signer is authorized to execute this agreement and that the additional charges will be paid with monthly progress payments. PROCTOR CONSTRUCTION CO. PHOENIX PRECISION DRYWALL,INC, _._..... ...... .........._........ b title: date Darrell Ernst;Project Manager 88 0 PR^CTOR Thursday,April 11,2013 C action Co. *MW Mr.Lynn Williams General Contractors Indian River County Board of County Commissioners CGC034069 1801 27th Street Vero Beach,FL 32960 2050 US-1 Suite 200, Vero Beach,Florida 32960 Telephone:(772)234-8164 RE: Potential Change Order Number CSI-006 Fax:(772)234-8188 Indian River Crime Scene Investigation Facility-IRC-CSI01/2013 www.proctorcc.com Dear Mr.Williams, Reference is made to Indian River County Board of County Commissioners request from Proctor Construction to provide pricing covered under PCO Number CSI-006,for the following extra work: Fire Alarm Upgrade. The following is a detailed itemization of all extra costs. Item Number Description Proposed Amount Company 001 Provide and install addressable Fire Alai-in $7,365 CELEC System including I FACP,10 Smoke Detectors, I Pull Station, 1 Remote A.nnuncator Panel,2 Relays for Pre-Action System, 1 Emergency Abort Button,2 Phone Lines,Surge Protection,3 Monitor Modules,Engineered Drawings with Stamp,Pennitting and Inspections.All cabling is plenum rated installed in J- hooks. Level 1 10.00%Overhead Markup $736.50 Level 2 5.00%Profit Markup $405.08 Level 1.00%Insurance Markup $85.07 Level 4 1.00%Bond Markup $85.92 Total Amount 8,677.57 Days Requested 0 This Change Order Request includes but is not limited to,the following qualifications and/or clarifications: 1. Work specifically outlined within the summary as further described herein. 2. No additional building permit costs have been included for these changes to the contract. Proctor Construction shall not be held responsible for proceeding with changes prior to the building department review if applicable. 3. This proposal is figured on performing said work during normal working hours. If you have any questions regarding this Change Order Request,please call me at your earliest convenience, Respectfully, Nick Bischoff Project Manager Cc:PCO#CSI-006 File,Fax/Indian River County Board of County Commissioners 772.778.9391 William Nutting Please sign below signifying approval to proceed with the above stated scope of work. Architect Date I Owner Date 89 -- Complete Alarm, Inc. 637 Sebastian Blvd. Sebastian, FI. 32958 Indian River: (772) 388-0533 Brevard: (321)726-0601 St. Lucie: (772) 344-3444 Fax: (772) 388-2411 www.completeelectricinc.com Date: Jan 21 2013 Name: Proctor Construction Addr ess: City: Phone: Fax: Re: IRC CSI FIRE Complete Alarrn, Inc. Is Pleased To Present You, With The Quote Detailed Below: The panel that exists in the current building is a four zone conventional panel. The zones are used up. Zone 1 pull station Zone 2 smoke detector Zone 3 water flow Zone 4 tamper switch. The current panel is not programmable to configure and monitor the pre-action system. Even if I put all smoke detectors on one zone the panel cannot decipher which room smoke detector has activated And the remote Ann. would just beep and illuminate zone 2 smoke detectors. Which room will they check first? If a pull station were to be pulled it would also release the pre action or allow water flow into the dry pipe. Suggestions, install a new small addressable fire panel as existing will not handle the additional zones. This would protect these 7 rooms and alert which room set off its smoke detector at the remote ann. Panel. It would also enable programming of the pre-action system. Scope of work proposed Provide and install small addressable fire alarm panel to include, 1 FACP, 10 Smoke Detectors, 1 Pull Station, 1, remote ann., 2 relays for pre action system, 1 emergency abort button, 2 phone lines, surge protection, 3 monitor modules, engineered drawings with stamp,permitting and inspections. All cabling plenum rated and installed in j-hooks. 90 Total for above CSI Fire Alarm $7,365.00 Estimator: Bill Heemsker k Payment Schedule: To Be Determined PAYMENT LIABILTY Customer signature signifies authorization of quoted work and acceptance of payment liability.Payment is due upon completion of work or satisfactory passing of any required inspection.If the invoice is not paid and the Contractor engages an attorney to enforce collection the customer agrees to pay all expenses including court costs and reasonable attorney fees to be fixed by any court in which said attorney is required to appear.The Customer further agrees that he or she may be sued in an Indian River County,Florida Court, ---------------------------- — -- ----------------------------- Customer Signature Date File Name:F:\Quotes\Blank Quote—Text Style Complete Electric,Inc.Confidential. NOW 91 L UIN PROCTOR Thursday,April 11,2013 C `ruction Co. Mr.Lynn Williams General Contractors Indian River County Board of County Commissioners CGC034069 1801 27th Street Vero Beach,FL 32960 2050 US-1 Suite 200, Vero Beach,Florida60 RE: Potential Change Order Number CSI-007 Telephone:(772)234-81-8164 g Fax:(772)234-8188 Indian River Crime Scene Investigation Facility-IRC-CSI01/2013 www.proctorcc.com Dear Mr.Williams, Reference is made to Indian River County Board of County Commissioners request from Proctor Construction to provide pricing covered under PCO Number CSI-007,for the following extra work: Provide Sanitary Line from Building to Lift Station. The following is a detailed itemization of all extra costs. Item Number Description Proposed Amount Company 001 Remove 5 Sycamore Trees& $865.00 CATHCO Magnolia Tree 002 Install New 6"Sanitary Line from $8,987.00 CATHCO South End of Existing Building to Existing Lift Station 003 Replace Irrigation Main and Sprinklers $1,110.00 JSSI that run in line with trees being removed 004 Landscaping-Sod and Magnolia Tree $1,745.00 KROSS 005 Soils Testing $400.00 AME 006 Surveying&As-Builts $450.00 MMRT Level 1 10.00%Overhead Markup $1354.70 Level 2 5.00%Profit Markup $745.09 w.. Level 3 1.00%Insurance Markup $156.47 Level 4 1.00%Bond Markup $158.03 Total Amount $15,961.29 Days Requested 0 This Change Order Request includes but is not limited to,the following qualifications and/or clarifications: 1. Work specifically outlined within the summary as further described herein. 2. No additional building permit costs have been included for these changes to the contract. Proctor Construction shall not be held responsible for proceeding with changes prior to the building department review if applicable. 3. This proposal is figured on perfonning said work during non-nal working hours. If you have any questions regarding this Change Order Request,please call 1ne at your earliest convenience, Respectfully, Nick Bischoff Project Manager Cc:PCO#CSI-007 File,Fax/Indian River County Board of County Commissioners 772.778.9391 Please sign below signifying approval to proceed with the above stated scope of work. `+ Architect Date Owner Date M cn r5u 2572j2��•---- 1 ' 46c STREE7 7179b; F Rl 6.9E VER EOR[EnAH \'I_ _____-----__ _ rrf f vAlEa _-__-_--__-__-__ - .--__________-.______1 .F1 a,] y�t�.'y ...I HioarcrtfAY°svrx) �e s.o7 IC GRAPM SCALE - - - -,.i.1 • -Y `', caE R.uL1E-ot,en-�--� �w vaAevew.,111 Z (:;., 1 _ _ _ _ _ _ ' •�w rear! - Euf,NG-EOr — — ELFIN[eRE IVN+ a L r r J 'A' ii',!i'/ �,t7--;.ir •_--.. tf�+„h q� aEn ra."� ...,�a r....n.^.;_�';—..r.. rrO..oE,ta.�,•.,,..„.,, ltOrdc GALE �. -.ter �• 4'_�r�:.:_ s.v_��c��+•� �'..�. - �`,• �l-. .E,• •,i" _' Y � E% —,�t� .r°• 13 .,T.l u....,.urr ® �' F i21 1 f / Mibi ,.]�`". _ n' _ y, —ter..y,:��' b 1"1 r• Ej.'I R_RCP 110Rn_ E%O'CN siOM X°CN ltORn zoNWc: c�; r. 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N Mmmtwn�fM rM1-a/-wr r•u a e•1p .nw,rrPwrr. e,r C�...vie�.w fwE OE w> i~ �•� "` O.y• ✓�mXr.„msm aw EO a Na v e•xm br& 71 -J ] 20blm )q, 1f0o11 iw 5 22 -_ -'I> i I Mt apm rent he p°p„VI rq.d a.d a"pnf n rcrwderce rad,w f00r 9�rvrd Ede.ERIE,)010 STORM STRUCTURE TABLE A I �^-�N• s. _.A”.,rrr 20 L aww1N m..d'cmvncr•_u.„+...w r.„oo. °r ,ro/1w wvGt°LYATM I 6.wt Wn Cvdr rX Ewtvv M WnRww nWw fa trdre aqW rnm,c+rn„„n 1M w.0 o,.n1 oa r.Mr SECTION'A' „ wra!�«w-.7. SCALE:NORZ P-10' w'•Aapr.l cr".nr rr • a.ww" .••wry.ar. VERT 11 5. a cwa, rmdr 4aro+w.wr ypr�n,.v.a 1..w r E s GRADING & UTILITIES PLAN ' 0s••a O..,y.. �o°wwwr;r,/�+b+•LeE MMASTELLER & MOLER, INC. -.L,2/u/ v—c, m„ C6R0IMG1E�4SG3CME6N40E01�F1 ApC6GIL11�IT1�YCONSULTINC ENGINEERS •w••w„1t. `r•. PRELIMINARY 655 27h STREET- 6 2•VERO BEAN,FLOROA T%0 r II„Y°,-2sE02n012 ' m (772)567-5300 /FAX(772)794-1106 INDIAN RIVER COUNTY SHERIFF'S OFFICE """""" " " 02 10412013 m, L!o-C6 REVISIONS eER)ErA}E or Aurwa+¢ArnN FI201 W"RNER eaulrT noRmA mtO°•^`9fe1tp`^LAR•rc 014N N. BOYER, P.E. FL //57970 ,..a 1221 Page 1 of 2 Nick Bischoff From: Mike Sturgis Sent: Thursday, April 11, 2013 4:17 PM To: Nick Bischoff Cc: 'Cathco Inc.' Subject: FW: IRC Crime Scene Wheel Stops Here's their# I also added a little to take out the little magnolia on the SW corner of the building as well. Proctor Construction Company Phone — 772.567.3378 Fax — 772.567.3976 Cell — 772.633.3328 msturgis aC-,proctorcc.com Confidentiality Note:The information contained in this transmission and any attachments are confidential and privileged and intended only for the use of the individual or entity referenced above. If the recipient of the communication is not the intended recipient,you are hereby notified that any dissemination, distribution,or reproduction of this communication is strictly prohibited. If you receive this communication in error, olease contact us immpdiatply by telephone Cry 1-772-234-8164 and delete this message. Thank you. From: Cathco Inc. [mailto:cathcoinc@bellsouth.net] Sent: Wednesday, March 06, 2013 7:40 AM To: Mike Sturgis Cc: Nick Bischoff Subject: Re: IRC Crime Scene Wheel Stops Mike, Please figure$865.00 to remove the 5 Sycamore trees If you have any questions or comments please let me know. Thanks, Matthew Eisert Cathco Inc. 772-562-8814 772-562-0173 Fax From: Mike Sturgis <msturgis@proctorcc.com> To: Cathco Inc. <cathcoinc@bellsouth.net> Cc: Nick Bischoff <nbischoff@proctorcc.com> Sent: Tue, March 5, 2013 9:14:07 AM Subject: RE: IRC Crime Scene Wheel Stops Regarding the wheel stops we are not removing any of them at this time as they are not in the way. I have a feeling if we remove them they will probably get run over, lost or something will happen to them. We are putting together pricing for the sanitary line install an I need you to provide a number to dig up those 5 Sycamore Trees and remove them from the site where we will be running the new sanitary line. I need this asap. 4/11/2013 94 INC.- 5550 415'STREET VERO BEACH,FL 32967 Y (772) 562-8814 *FAX(772)562-0173 CEIANGE ORDER # 1 Date: February 11, 2013 To: Proctor Construction Company 2050 US Highway 1, Suite 200 Vero Beach, FL 32960 Re: Indian River County Crime Scene Investigation Facility We hereby agree to make the following changes to the above referenced project: 1. Install 380 LF of Silt Fence, 378 LF of 6"PVC Sewer, Six Cleanouts, Tie to West Side of Lift Station, Cap Existing 4" PVC and Re-Grade Swale (Excludes: Root Pruning, TV, Sodding,Irrigation Relocation/Repairs) �,.. TOTAL CHANGE $ 8,622.00 Subject to Existing Contract Conditions and Exclusions Proctor Construction Company By Printed Name: Date Cathco Inc. By Matthew S. Eisert, as agent for Cathco,Inc. Date 95 rage 1 or z Nick Bischoff From: Cathco Inc. [cathcoinc@bellsouth.net] `�- Sent: Tuesday, February 12, 2013 2:58 PM To: Nick Bischoff; Mike Sturgis Subject: Re: IRC Sheriff-Sewer Sketch Nick, They added an extra cleanout at the lift station, we will need to add $365.00 to the cost. Thanks, Matthew Eisert Cathco Inc. 772-562-8814 772-562-0173 Fax From: Nick Bischoff <nbischoff@proctorcc.com> To: Mike Sturgis <msturgis@proctorcc.com>; Cathco Inc. <cathcoinc@bellsouth.net> Sent: Tue, February 12, 2013 1:54:14 PM Subject: RE: IRC Sheriff- Sewer Sketch Mike, Matt suggested the change and priced it accordingly. �.. Nick Bischoff Project Manager =a Proctor eonsnOn C& 2050 US -1 Suite 200 Vero Beach, Florida 32960 Phone: 772.234.8164 Fax: 772.234.8188 Cell: 772.559.5459 Email: nbischoff(cDproctorcc.com Confidentiality Note: The information contained in this transmission and any attachments are confidential and privileged and intended only for the use of the individual or entity referenced above. If the recipient of the communication is not the intended recipient, you are hereby notified that any dissemination, distribution, or reproduction of this communication is strictly prohibited. If you receive this communication in error, please contact us immediately by telephone @ 1-772-234-8164 and delete this message. Thank you. From: Mike Sturgis Sent: Tuesday, February 12, 2013 12:15 PM To: 'Cathco Inc.' Cc: Nick Bischoff Subject: FW: IRC Sherif f- Sewer Sketch 4/11/2013 96 JORDAN SPRINKLER SYSTEMS INC. Estimate 6350 9TH ST., SW - 7ERO BEACH,FL 32968 DATE ESTIMATE NO. 2/18/2013 07-2921 NAME/ADDRESS PROJECT PROCTOR CONSTRUCTION 2050 US l SUITE 200 VERO BEACH,FL 32960 DESCRIPTION CONTRACT PRICE ESTIMATE TO REPAIR LINES AT IRC CRIME SCENE FACILITY DUE TO ADDING SEWER LINE TIME AND MATERIAL NOT TO EXCEED$500.00 UNLESS MAIN LINE AND WIRE MUST BE REPLACED N w HA_i� AAP 600 CONTRACT AMOUNT �� '�- 500.00 ADDITIONS OR CHANGE ORDERS WILL BE BILLED UNDER SEPARATE COVER TOTAL $500.00 100 97 Kross & Dekker Landscaping Estimate 2036 Magnolia Lane Vero Beach, FL 32963 Project: IRC Sheriff CSI 772.360.7132 UNIT PRICES sjkross@aol.com Date: February 19, 2013 Item Description Qty Rate Total Root prune Trees to 3-4' Depth 1 275.00 275.00 19.5" Bio-barrier to wrap pipe - LF 360 10.00 3,600.00 24" Bio-barrier to put in trench - LF 360 11.75 4,230.00 39" Bio-barrier to put in trench - LF 360 13.50 4,860.00 58.5" Bio-barrier to put in trench - LF 360 18.75 6,750.00 24" Deep Root Panels - LF 360 13.75 4,950.00 Floratam Sod - SF ±1-5-0 0.26 1,170.00 ------------- Magnolia, 12' #45 1 325.00 325.00 Magnolia, 16' #100 1 575.00 575.00 REMOVE Magnolia & Grind Stump 1 125.00 125.00 TOTAL: $0.00 NOTES: 1 Permit fees not included. 2 Removals not included. 3 Prices subject to change if proposal not accepted within 30 days. Page 1 of 1 98 r arc i ui � Nick Bischoff From: nikimmr[nikimmr@bellsouth.net] • Sent: Tuesday, February 19, 2013 3:30 PM To: Nick Bischoff Subject: Re: MMRT, Inc. -Survey Proposal for IRC Sheriff Crime Scene Facility Yes, it is here on my desk. I will get it back to you with the schedule of values, copies of licenses, etc. asap..Sorry for the delay. Will the additional $450 for the sanitary line will be a change order? Please advise. Respectfully, --S,r V F Nikole Plasse Director of Operations Masteller, Moler, Reed &Taylor, Inc. 1655 27th Street, Suite#2 Vero Beach, Florida 32960 Phone (772) 564-8050 Fax (772) 794-0647 From: Nick Bischoff<n bischoff@ proctorcc.com> To: nikimmr <nikimmr@bellsouth.net> Sent: Tue, February 19, 2013 3:10:18 PM Subject: RE: MMRT, Inc. - Survey Proposal for IRC Sheriff Crime Scene Facility We haven't received you contract for Crime Scene back? Can you check and see the status? Nick Bischoff Project Manager Proctor consnot10"Co* 2050 US-1 Suite 200 Vero Beach, Florida 32960 Phone: 772.234.8164 Fax: 772.234.8188 Cell: 772.559.5459 Email: nbischoff(d-)proctorcc.com Confidentiality Note: The information contained in this transmission and any attachments are confidential and privileged and intended only for the use of the individual or entity referenced above. If the recipient of the communication is not the intended recipient, you are hereby notified that any dissemination, distribution, or reproduction of this communication is strictly prohibited. If you receive this communication in error, please contact us immediately by telephone @ 1-772-234-8164 and delete this message. Thank you. From: nikimmr [mailto:nikimmr@bellsouth.net] Sent: Tuesday, November 20, 2012 12:52 PM To: Nick Bischoff Subject: MMRT, Inc. - Survey Proposal for IRC Sheriff Crime Scene Facility Nick: 4/11/2013 99 ragc /' ui Good afternoon. Thank you for the opportunity to provide the attached proposal to perform surveying services for the referenced project. Please review and feel free to contact me if you have any questions or need additional information. m... Respectfully, Nikole Plasse Director of Operations Masteller, Moler, Reed &Taylor, Inc. 1655 27th Street, Suite#2 Vero Beach, Florida 32960 Phone (772)564-8050 Fax(772) 794-0647 4/11/2013 100 PRnCTOR Thursday,April 11,2013 C -uction Co. I-AM" General Contractors Mr.Lynn Williams CGC034069 Indian River County Board of County Commissioners 1801 27th Street 2050 US-1 Suite 200, Vero Beach,FL 32960 Vero Beach,Florida 32960 Telephone:(772)234-8164 Fax:(772)234-8188 RE: Potential Change Order Number CSI-008 www.proctorcc.com Indian River Crime Scene Investigation Facility-IRC-CSI01/2013 Dear Mr.Williams, Reference is made to Indian River County Board of County Commissioners request from Proctor Construction to provide pricing covered under PCO Number CSI-008,for the following extra work: Provide Electrical&Phone Flush mount floor box in center of CSI Area Room 108. The following is a detailed itemization of all extra costs. Item Number Description Proposed Amount Company 001 Provide&Install Conduit,Wiring and $583.19 Flush Mount Box for CSI Area Room 108 002 Cut Concrete Floor,Dowell Rebar& $587.00 Pour Slab to finished floor elevation 003 Provide carpert floor trim around box $50.00 (Allowance) Level 1 10.00%Overhead Markup $122.02 Level 2 5.00%Profit Markup $67.11 Level 3 1.00%Insurance Markup $14.09 Level 4 1.00%Bond Markup $14.23 Total Amount $1,437.64 Days Requested 0 This Change Order Request includes but is not limited to,the following qualifications and/or clarifications: 1. Work specifically outlined within the summary as further described herein. 2. No additional building permit costs have been included for these changes to the contract. Proctor Construction shall not be held responsible for proceeding with changes prior to the building department review if applicable. 3. This proposal is figured on perfonning said work during non-nal working hours. If you have any questions regarding this Change Order Request,please call me at your earliest convenience, Respectfully, Nick Bischoff Project Manager Cc:PCO#CSI-008 File,Fax/Indian River County Board of County Commissioners 772.778.9391 William Nutting Please sign below signifying approval to proceed with the above stated scope of work. Architect Date Owner Date 101 DOYLE MASONRY INC. "PROPOSAL SHEET 090-13 Phone 772-464-2378 Fax #772-464-0222 Concrete & Block Division BID TO: Proctor Construction DATE: 4-9-13 Vero Beach, FL PLAN: none JOB SITE: IRCSD REVISION: no Vero Beach, FL ADDENDUM: 0 SHEETS: C-1 1) Add for a Floor Box ( 16" x 12'0°') - $587.00 LOOK @ Note #2 below INCLUDED: CUTTING, REMOVE, CONCRETE, D&E, POURING, LABOR &EQUIPMENT NOT INCLUDED: PERMITS OR TESTING NOTE: 1) MASONRY TO BE IN ACCORDANCE WITH "OSHA" REGULATIONS NOTE: 2) DUMPSTER/WATER BY G/C NOTE: 3) CMU TO BE ASTM-C-90 NOTE: 4) MORTAR-ASTM C270 TYPE M &S NOTE: 5) GROUT TO BE ASTM C476 COARSE GROUT NOTE: 6) REINFORCING BARS ASTMA615, GRADE 60 Price Based on above Drawings & Specs Base Bid: $.00 ABOVE WITH BOND: N/A AUTHORIZED SIGNATURE: DEAN M. DOYLE NOTE: THIS PROPOSAL MAY BE WITHDRAWN BY US IF NOT ACCEPTED WITHIN 30 DAYS FROM DATE ABOVE 102 REQUEST FOR CHANGE DATE: 3/13/2013 RFC# 4 FROM: COMPLETE ELECTRIC,INC COMPANY NAME: PROCTOR CONSTRUCTION ADDRESS: 2050 US HWY 1,STE 200 VERO BEACH,FL 32960 PHONE: 772-234-8164 FAX: 772-234-8188 EMAIL: NBISCHOFF(&,PROCTORCC.COM PROJECT NAME: IRC CRIME SCENE BLDG This change must be signed and approved before any material is ordered and any associated work is completed. Provide and install(1)floor box receptacle. MATERIALS: 4 DESCRIPTION QTY EACH PRICE TOTAL 12 THHN CU SOLID 60 $0.11 $6.60 QT SQZ PULL LUBE 0.05 $7.27 $0.36 3/4 PVC 60 $0.36 $21.60 3/4 EMT CONN DIS 4 $0.22 $0.88 3/4 EMT COUP D/S 3 $0.29 $0.87 FLOOR BOX 2 GANG DATA/POWER BRASS 1 $290.54 $290.54 DUPLEX 20A RECEPTACLE 1 $2.00 $2.00 GROUND SCREWS 1 $0.27 $0.27 LOW VOLTAGE JACK 1 $5.95 $5.95 LOW VOLTAGE PLATE 1 $1.65 $1.65 CAT 6 PLENUM 140 $0.29 $40.60 $0.00 SUBTOTAL: $371.32 7%TAX: $25.99 LABOR: TOTAL MATERIALS: $397.32 ► LOW VOLTAGE TECH 1.25 hrs. @ $36.89 per hr.= $46.11 FOREMAN 0 hrs. @ $34.42 per hr.= $0.00 JOURNEYMAN 2 hrs. @ $30.75 per hr.= $61.50 APPRENTICE 0 hrs. @ $19.66 per hr.= $0.00 LABORER 0 hrs. @ $14.75 per hr.= $0.00 LABOR SUBTOTAL: $107.61 MATERIALS AND LABOR SUBTOTAL: $504.93 EQUIPMENT RENTAL: $0.00 MARK-UP:(work by contractor) OVERHEAD: 10% $50.49 PROFIT: 5% $27.77 GRAND TOTAL: $583.19 DUE TO THE EXTENT OF THIS CHANGE;WE REQUEST THE JOB SCHEDULE INCREASE BY 1 day Pavinent IiaLitlty Customer Signature signifies author-tion of quoted work and acceptance of payment liability.Payment is due upon completion of work or satisfactorily passing any required inspections. If invoice is not paid and Contractors engages attorney to enforce collection,customer agrees to pay all expenses and court costs of litigation Including court costs and reasonable attorney fees to be fixed by any court in which said attorney is required to appear.Customer further agrees that he may be sued in Indian River County.FI Court Customer Signature DATE 103 PROCTOR Thursday,April 11,2013 Cruction Co. General Contractors Mr.Lynn Williams CGC034069 Indian River County Board of County Commissioners 1801 27th Street 2050 us-1 suite 200, Vero Beach,FL 32960 Vero Beach,Florida 32960 Telephone:(772)234-8164 Fax:(772)234-8188 RE: Potential Change Order Number CSI-009 www.proctorcc.com Indian River Crime Scene Investigation Facility-IRC-CSI01/2013 Dear Mr.Williams, Reference is made to Indian River County Board of County Commissioners request from Proctor Construction to provide pricing covered under PCO Number CSI-009,for the following extra work: Provide additional wall receptacle,data telephone box for Finger Printing Machine in CSI Area Room 108. The following is a detailed itemization of all extra costs. Item Number Description Proposed Amount Company 001 Provide additional wall receptacle,data $352.63 Complete telephone box for Finger Printing Machine in CSI Area Room 108 Level 1 10.00%Overhead Markup $35.26 Level 2 5.00%Profit Markup $19.39 Level 3 1.00%Insurance Markup $4.07 Level 4 1.00%Bond Markup $4.11 Total Amount $415.46 Days Requested 0 This Change Order Request includes but is not limited to,the following qualifications and/or clarifications: 1. Work specifically outlined within the summary as further described herein. 2. No additional building pen-nit costs have been included for these changes to the contract. Proctor Construction shall not be held responsible for proceeding with changes prior to the building department review if applicable. 3. This proposal is figured on performing said work during normal working hours. If you have any questions regarding this Change Order Request,please call me at your earliest convenience, Respectfully, Nick Bischoff Project Manager Cc:PCO#CSI-009 File,Fax/Indian River County Board of County Commissioners 772.778.9391 William Nutting Please sign below signifying approval to proceed with the above stated scope of work. Architect Date Owner Date 104 REQUEST FOR CHANGE cow DATE: 3/13/2013 RFC# 2 FROM: COMPLETE ELECTRIC,INC COMPANY NAME: PROCTOR CONSTRUCTION ADDRESS: 2050 US HWY 1,STE 200 VERO BEACH,FL 32960 PHONE: 772-234-8164 FAX: 772-234-8188 EMAIL: NBISCHOFF(@.PROCTORCC.COM PROJECT NAME: IRC CRIME SCENE BLDG This change must be signed and approved before any material is ordered and any associated work is completed. ' PROVIDE AND INSTALL(1)ADDITIONAL DATA DROP AND(1)ADDITIONAL RECEPTACLE IN ROOM ` LATENT'S OFFICE#107. MATERIALS: DESCRIPTION QTY EACH PRICE TOTAL 12 THHN CU SOLID 120 $0.11 $13.20 QT SQZ PULL LUBE 0.16 $7.27 $1.16 3/4 EMT 60 $0.36 $21.60 3/4 EMT CONN D/S 4 $0.22 $0.88 3/4 EMT COUP D/S 3 $0.29 $0.87 3/4 EMT PLASTIC BUSH 1 $0.07 $0.07 3/4 MINNERA,LAC STRAP 4 $0.20 $10.80 4SQ JBOX 7 $0.58 $4.06 DUPLEX 20A RECEPTACLE 1 $2.00 $2.00 4SQ EXT RING 1 $2.01 $2.01 1G IV DECORA WALLPLATE 1 $0.89 $0.89 4SQ 5/8R MUD RING 2 $0.93 $1.86 1/4 X 1 1/4 TAP CONS 14 $0.07 $0.98 GROUND SCREWS 2 $0.27 $0.54 LOW VOLTAGE JACK 1 $5.95 $5.95 LOW VOLTAGE PLATE 1 $1.65 $1.65 CAT 6 PLENUM 150 $0.29 $43.50 $0.00 SUBTOTAL: $102.02 7%TAX: $7.14 LABOR: TOTAL MATERIALS: $109.16 LOW VOLTAGE TECH 2.5 hrs. @ $36.89 per hr.= $92.23 FOREMAN 0.5 hrs. @ $34.42 per hr.= $17.21 JOURNEYMAN 1.72 hrs. @ $30.75 per hr.= $52.89 APPRENTICE 1.72 hrs. @ $19.66 per hr.= $33.82 LABORER 0 hrs. @ $14.75 per hr.= $0.00 LABOR SUBTOTAL: $196.14 MATERIALS AND LABOR SUBTOTAL: $305.31 EQUIPMENT RENTAL: $0.00 MARK-UP:(work by contractor) OVERHEAD: 10% $30.53 PROFIT: 5% $16.79 GRAND TOTAL: $352.63 DUE TO THE EXTENT OF THIS CHANGE;WE REQUEST THE JOB SCHEDULE INCREASE BY 1 day rnr mtiinn• Customer signature signifies authorization of quoted work and acceptance of payment liability.Payment is due upon completion of work or satisfactorily passing any required inspections. If invoice is not paid and Contractors engages attorney to enforce collection,customer agrees to pay all expenses and court costs of litigation including court costs and reasonable attorney fees to be fixed by any court in which said attorney is required to appear.Customer further agrees that he may he sued in Indian River County,Fl Court Customer Signature DATE 105 PROCTOR Tuesday,April 16,2013 r �truction Co. (�eneral Contractors Mr.Lynn Williams CGC034069 Indian River County Board of County Commissioners 1801 27th Street 2050 us-1 suite 200, Vero Beach,FL 32960 Vero Beach.Florida 32960 Telephone:(772)234-8164 Fax:(772)234-8188 RE: Potential Change Order Number CSI-013 www.proctorcc.com Indian River Crime Scene Investigation Facility-IRC-CSI01/2013 Dear Mr.Williams, Reference is made to Indian River County Board of County Commissioners request from Proctor Construction to provide pricing covered under PCO Number CSI-013,for the following extra work: Owner Contingency Credit#1. The following is a detailed itemization of all extra costs. Item Number Description Proposed Amount Company 001 Owner Contingency Used to Offset $42787.70 Proctor PCO 2,4,5,6,7,8,9,10,11 Original Contingency-$50,000 PCO 2,4,5,6,7,8,9,10,11-$42,787.70 Remaining Contingency Balance- $7,212.30 Total Amount$-42,787.70 Days Requested 0 This Change Order Request includes but is not limited to,the following qualifications and/or �..- clarifications: 1. Work specifically outlined within the summary as further described herein. 2. No additional building permit costs have been included for these changes to the contract. Proctor Construction shall not be held responsible for proceeding with changes prior to the building department review if applicable. 3. This proposal is figured on perfonning said work during normal working hours. 4. The Owner Contingency has been reduced from$50,000 to$7,212.30 after acceptance of this PCO. If you have any questions regarding this Change Order Request,please call me at your earliest convenience, Respectfully, Nick Bischoff Project Manager Cc:PCO#CSI-013 File,Fax/Indian River County Board of County Commissioners 772.778.9391 William Nutting Please sign below signifying approval to proceed with the above stated scope of work. Architect Date Owner Date 106 PROCTOR Friday,April 12,2013 C -truction Co. G'`ftrai Contractors Mr.Lynn Williams CGC034069 Indian River County Board of County Commissioners 1801 27th Street 2050 us-1 supe 200, Vero Beach,FL 32960 Vero Beach,Florida 32960 Telephone:(772)234-8164 Fax:(772)234-8188 RE: Potential Change Order Number CSI-010 vm.proclorco.com Indian River Crime Scene Investigation Facility-IRC-CSI01/2013 Dear Mr.Williams, Reference is inade to Indian River County Board of County Commissioners request from Proctor Construction to provide pricing covered under PCO Number CSI-010,for the following extra work: Provide Blacic ACT&Grid in Photo Lab Room 106. The following is a detailed itemization of all extra costs. Item Number Description Proposed Amount Company 001 Provide Black ACT&Grid in Photo $430.00 Lab Room 106 Level 1 10.00%Overhead Markup $43.00 Level 2 5.00%Profit Markup $23.65 Level 3 1.00%Insurance Markup $4.97 Level 4 1.00%Bond Markup $5.02 Total Amount $506.64 Days Requested 0 This Change Order Request includes but is not limited to,the following qualifications and/or clarifications: 1. Work specifically outlined within the summary as further described herein. 2. No additional building permit costs have been included for these changes to the contract. Proctor Construction shall not be held responsible for proceeding with changes prior to the building department review if applicable. 3. This proposal is figured on performing said work during normal working hours. If you have any questions regarding this Change Order Request,please call ine at your earliest convenience, Respectfully, Nick Bischoff Project Manager Cc:PCO#CSI-010 File,Fax/Indian River County Board of County Commissioners 772.778.9391 William Nutting Please sign below signifying approval to proceed with the above stated scope of work. Architect Date Owner Date 107 PROPOSAL Bulger orr Interior Systems, Inc. 613 Industrial Street �... Lake Worth, Fl. 33461 Phone (561) 586-3821 FAX (561) 547-3739 W/MBE April 12, 2013 Proctor Construction 2050 US-1 Suite 200 Vero Beach, FL. 32960 772 234-8164 FAX 772 234-8188 Project: IRC Sheriffs CSI Location: Gifford Attn: Mike Sturgis Scope Of Work: Supply and install, - 2x2 class "A" acoustical ceilings. - Armstrong #1728 "Fine Fissured" square edge ceiling tile white. - Armstrong "Prelude" ceiling grid, white, 15/16" flange. Black ceiling grid and ceiling tile in room#106 "Photo Studio" add $430.00 to below. Payment Terms: Net 30 days per draw for work in place and material stored on job site. All material is guaranteed to be as specified. All work to be completed in a workmanlike manner according to standard practices. The warranty period shall be one year from the date of substantial completion and will cover defects in material and workmanship. Any alterations or deviations from this scope of work will be executed only upon receipt of a written change order from your office, and will become an extra above and beyond the proposed price listed above. This proposal is subject to acceptance within (30) days and is void hereafter at the option of the undersigned. Buyer agrees to pay Seller all costs and expenses of collection, suit, or other legal action, including a reasonable attorney's fee, and shall also pay costs, expenses and reasonable attorney's fee incurred on appeal. ACCEPTANCE OF PROPOSAL CONTRACTOR: TITLE: Superior Interior Systems, Inc. DATE: Christopher S Sebastian 108 's. ?t PROCTOR Tuesday,April 16,2013 C ruction Co. `ftw Mr.Lynn Williams General Contractors CGC034069 Indian River County Board of County Commissioners 1801 27th Street 2050 us-1 Suite 200, Vero Beach,FL 32960 Vero Beach,Florida 32960 Telephone:(772)234-8164 Fax:(772)234-8188 RE: Potential Change Order Number CSI-011 www.proctorcc.com Indian River Crime Scene Investigation Facility-IRC-CSI01/2013 Dear Mr.Williams, Reference is made to Indian River County Board of County Commissioners request from Proctor Construction to provide pricing covered under PCO Number CSI-011,for the following extra work: Replace existing concrete drive and parking area with 1.5"asphalt as requested by Owner. The following is a detailed itemization of all extra costs. Item Number Description Proposed Amount Company 001 Replace existing concrete drive and $13,922.00 parking area as requested by Owner. Grade, 10"rock&1.5"Asphalt at Main Low Area(Approx 405 sy) 002 Replace existing concrete drive and $3,610.00 parking area as requested by Owner. Grade, 10"rock&1.5"Asphalt east of main low area(Approx 105 sy) 003 Replace existing concrete drive and $3,610.00 parking area as requested by Owner. Grade, 10"rock&1.5"Asphalt south of main low area(Approx 105 sy) 004 Demo Existing Concrete as per $3,000.00 Owners Request 005 Subgrade and Concrete Testing $450.00 (Allowance) 006 Survey&As Built $500.00 007 Deduct originally indicated concrete ($1,680.00) parking area(3 parking spots& radiused area)Approx.420 Sf Level 1 10.00%Overhead Markup $2,341.20 Level 5.00%Profit Markup $1,287.66 Level 3 1.00%Insurance Markup $270.41 Level 4 1.00%Bond Markup $273.11 Total Amount $27,58438 This Change Order Request includes but is not limited to,the following qualifications and/or clarifications: 1. Work specifically outlined within the summary as further described herein. 2. No additional building permit costs have been included for these changes to the contract. Proctor Construction shall not be held responsible for proceeding with changes prior to the building department review if applicable. 3. This proposal_is figured on performing said work during normal working hours. 109 If you have any questions regarding this Change Order Request,please call me at your earliest convenience, Respectfully, Nick Bischoff Project Manager Cc:PCO#CSI-011 File,Fax/Indian River County Board of County Commissioners 772.778.9391 William Nutting Please sign below signifying approval to proceed with the above stated scope of work. Architect Date Owner Date ter.. 110 1 u�v i vt�r Nick Bischoff From: Mike Sturgis Sent: Tuesday, April 16, 2013 11:41 AM ..� To: Nick Bischoff Subject: FW: IRC Sheriffs Office Crime Scene Facility Hey bud here is the Break Down Email they gave me for the requested asphalt parking/drive area. Approx 5,530 sf of asphalt. I think they are about 200sf short but they will probably take care of it when the time comes. lGe Proctor Construction Company Phone - 772.567.3378 Fax - 772.567.3976 Cell - 772.633.3328 msturgis(Dproctorcc.com Confidentiality Note:The information contained in this transmission and any attachments are confidential and privileged and intended only for the use of the individual or entity referenced above. If the recipient of the communication is not the intended recipient,you are hereby notified that any dissemination,distribution,or reproduction of this communication is strictly prohibited. If you receive this communication in error,please contact us immediately by telephone @ 1-772-234-8164 and delete this message. Thank you. From: Cathco Inc. [mailto:cathcoinc@bellsouth.net] Sent: Monday, March 25, 2013 2:18 PM To: Nick Bischoff Cc: Mike Sturgis Subject: Re: IRC Sheriffs Office Crime Scene Facility Nick/Mike, Please see prices below for the asphalt alternates,if you have any questions or comments please let me know. 405 SY(Main and possible areas, per drawing)-Grading, 10"Rock&1.5"Asphalt=$13,922.00 105 SY-(East Parking)-Grading, 10" Rock& 1.5"Asphalt=$3,610.00 105 SY-(South Parking)-Grading, 10"Rock&1.5"Asphalt=$3,610.00 Prices are based on all areas per original plans to stay asphalt. Thanks, Matthew Eisert Cathco Inc. 772-562-8814 772-562-0173 Fax From: Cathco Inc. <cathcoinc@ bellsouth,net> To: Nick Bischoff<nbischoff@proctorcc.com> Cc: Mike Sturgis<msturgis@proctorcc.com> Sent: Mon, March 25, 2013 11:17:23 AM Subject: Re: IRC Sheriff's Office Crime Scene Facility 4/16/2013 1 1 David C. Nolte, ASA 4 INDIAN RIVER COUNTY PROPERTY APPRAISER * * WE ARE HERE TO SERVE YOU! ORI�p' 180027 1h Street a Vero Beach, FL 32960 April 15, 2013 Indian River County Board of County Commissioners 180127 1h Street Vero Beach, Fl. 32960 Re: Computer Equipment Dear Honorable Commissioners: Please accept this letter as my request for $100,000.0 to pay the second installment to True Automation Inc. for our computer Software. Sincerely David C.Nolte, ASA Indian River County Property Appraiser (772) 567-8000 m Fax: (772)226-1498 http://mvw.ircpa.org 112 M V— r DR-404 PA R.3/08 PROPERTY APPRAISER BUDGET AMENDMENT/TRANSFER County Indian River Request Number 1 Official David C Nolte B/A X B/T Budget Year Ending September 30, 2013 Date 16-Apr-13 REQUEST Positions Rate CATEGORY/LINE ITEM DESCRIPTION LINE ITEM JUSTIFICATION AMOUNT CODE +OR(-) Capital Outlay EDP Equipment 6451 New CAMA System $100,000 $100,000 OFFICIAL DEPARTMENT OF REVENUE DATE (Approval Pursuant to Sectionn 195.087(2)F.S.) PROPERTY APPRAISER'S BUDGET r- INDIAN RIVER COUNTY FISCAL YEAR 2012-2013 r- NUMBER OF POSITIONS 35 35 ANNUAL SALARY RATE $1,776,139 $72 $1,776,211 PERSONNEL SERVICES 11 OFFICIAL $118,853 $72 $118,925 12 EMPLOYEES(REGULAR) 1,657,286 1,657,286 13 EMPLOYEES(TEMPORARY) 56,550 56,550 14 OVERTIME 0 0 15 SPECIAL PAY 33,000 33,000 2152 FICA-REGULAR 135,022 1 135,023 2153 FICA-OTHER 4,326 4,326 2251 RETIREMENT-OFFICIAL 18,778 11 18,789 2252 RETIREMENT-EMPLOYEE 85,686 85,686 2253 SMS/SES 9,99877 9,998 2254 DROP 6,640 6,640 23 LIFE&HEALTH INSURANCE 260,352 260,352 24 WORKER'S COMPENSATION 0 0 25 UNEMPLOYMENT COMP. 10,000 10,000 TOTAL PERSONNEL SERVICES $2,396,491 $84 $0 $0 $0 $0 $0 $0 $2,396,575 OPERATING EXPENSES Illoolmomalmomm 3151 EDP SERVICES $0 $0 3152 APPRAISAL SERVICES 9,000 91000 3153 MAPPING SERVICES 0 0 3154 LEGAL SERVICES 50,000 50,000 3159 OTHER PROFESS.SERVICES 0 0 Lf� 32 ACCOUNTING&AUDITING 6,000 6,000 e- 33 COURT REPORTER 0 0 34 OTHER CONTR.SERVICES 0 0 40 TRAVEL&PER DIEM 6,000 6,000 41 COMMUNICATIONS 600 600 4251 POSTAGE 16,500 16,500 4252 FREIGHT 0 p 43 UTILITIES 0 0 4451 OFFICE EQUIPMENT 0 0 4452 VEHICLES 0 0 4453 OFFICE SPACE 0 0 4454 EDP 0 p 45 INSURANCE 7,600 7,600 4651 OFFICE EQUIPMENT 800 800 4652 VEHICLES 14,000 14,000 4653 OFFICE SPACE 0 777p 4654 EDP 65,000 65,000 47 PRINTING&BINDING 10,000 10,000 4951 LEGAL ADVERTISEMENTS 200 200 4952 AERIAL PHOTOS 0 p 4959 OTHER 0 0 51 OFFICE SUPPLIES 32,000 32,000 52 OPERATING SUPPLIES 72,000 72,000 5451 BOOKS 1,000 1,000 5452 SUBSCRIPTIONS 0 0 5453 EDUCATION 5,500 51500 5454 DUES/MEMBERSHIP 9,000 9,000 TOTAL OPERATING EXPENSES $305,200 $0 $0, $0 $0 $0 $0 $0 $305,200 r r CAPITAL OUTLAY 6451 EDP EQUIPMENT $10,000 $100,000 $110,000 6452 OFFICE FURNITURE 0 0 6453 OFFICE EQUIPMENT 0 0 6454 VEHICLES 20,000 20,000 65 BOOKS 0 0 68 INTANGIBLE ASSETS 0 0 TOTAL CAPITAL OUTLAY $30,000 $0 $100,000 $0 $0 $0 $0 $0 $130,000 NON-OPERATING 91 EDP CONTRACT RESERVE $0 $0 92 OTHER CONTRACT RESERVE 0 0 93 SPECIAL CONTINGENCY 0 0 94 EMERGENCY CONTINGENCY 0 0 TOTAL NON-OPERATING $0 $0 $0 $0 $0 $0 $0 $0 $0 TOTAL $2,731,691 $84 $100,000 $0 $0 $0 $0 $0 $2,831,775 �� P����e�� Ciemenzi, Debbie From: Umphrey, Mickey Sent: Thursday, March 07, 2013 8:49 AM �,... To: Clemenzi, Debbie Subject: FW: the email mix up FYI Mickey Umphrey, CFE Chief Deputy Appraiser Indian River County Ff6,7da Pmperty Appraisers Office 1840 25th St Vero Beach,FL 32960 Phone:7722261478 Fax:7727705087 Email.mumQhre ,irma.om From: John Webber fmailto:JWebberaharriscomnuter.com Sent: Wednesday, March 06, 2013 12:29 PM To: Umphrey, Mickey Subject: the email mix up This is the email I spoke to you about on the phone. I sent to the wrong email address. I can't believe I didn't notice this until now. 'W From: John Webber Sent: Monday, January 14,2013 11:25 AM To: Umphrey, Mickey(MlckeyCa'�Ir orQ) Subject: Indian River Payment Scheduie Mickey: Hope you had a nice relaxing weekend. I am in hibernation mode until the spring thaw... 1 am writing today to let you know that I will be turning the second installment bill over to our accounts receivables group today,The invoice amount is$100000.00. I have embedded a copy of the payment schedule into this message. Apprr !mate Date Payment #1 Upon exertion of Agre�t September, 2D1 Payment #2 24t12 �nt lavmert September,21312 Payment #3 &13 111Oft nt Pe3t Mnt September,2013 Payment #+1 2Dt4 Inemiint l� rret�rrt September,2014 Total 117 INDIAN RIVER COUNTY BOARD OF COUNTY COMMISSION REQUEST TO BE SCHEDULED FOR PUBLIC DISCUSSION Any organization or individual wishing to address the Board of County Commission shall complete this form and submit it to the Indian River County Administrator's Office. PUBLIC DISCUSSION INFORMATION Indian River County Code Section 102.04(10)(b): as a general rule, public discussion items should be limited to matters on which the commission may take action Indian River County Code Section 102.07(2): limit remarks to three minutes unless additional time is granted by the commission NAME OF INDIVIDUAL OR ORGANIZATION: Reverend William Shelly ADDRESS: 4630 32°d Avenue PHONE: 772-584-5279 SUBJECT MATTER FOR DISCUSSION: Community Concerns Regarding recent shootings in Gifford IS A PRESENTATION PLANNED? YES NO IS BACK-UP BEING PROVIDED YES NO IS THIS AN APPEAL OF A DECISION a YES NO WHAT RESOLUTION ARE YOU Answers on How to Rectify SafetyProblem in Community OF THE COMMISSION? ARE PUBLIC FUNDS OR ACTIVITIES REQUIRED? YES NO WHAT FUNDS OR ACTIVITIES ARE REQUIRED TO MEET THIS REQUEST? Transmitted to Administrator Via: Interactive Web Form E-Mail COUNTY ADMINISTRATOR: Fax Joseph A. Baird Mail Hand Delivered MEETING DATE: April 23,2013 Phone Document2 Board Approved 11/7/06 118 PUBLIC NOTICE ITEMS: 4123113 f� 7 Of ce of INDIAN RIVER COUNTY �-- ATTORNEY Alan S.Polackwich,Sr.,County Attorney William K.DeBraal,Deputy County Attorney Brooke W. Odom,Assistant County Attorney MEMORANDUM TO: Board of County Commissioners FROM: Alan S. Polackwich, Sr. — County Attorney DATE: April 15, 2013 RE: Notice of Public Hearing Scheduled for May 7, 2013 The Board of County Commissioners will hold a Public Hearing on Tuesday, May 7, 2013, to consider adoption of a proposed ordinance entitled: AN ORDINANCE OF THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, ADDING PART III, SECTION 312.21 OF THE CODE OF INDIAN RIVER COUNTY, REQUIRING A FRANCHISE TO CONSTRUCT, OPERATE AND MAINTAIN NATURAL GAS FACILITIES OVER, UNDER OR UPON THE PUBLIC RIGHTS-OF-WAYS OF INDIAN RIVER COUNTY; MAKING FINDINGS AND PROVIDING FOR SEVERABILITY, CODIFICATION AND AN EFFECTIVE DATE. Inhm q(3 cE �AR AGENDA 6 v 119 l(;� &A, DEPARTMENTAL MATTERS Indian River County Inter-Office Memorandum N4%MW Office of Management and Budget TO: Members of the Board of County Commissioners DATE: April 17, 2013 SUBJECT: Quarterly Budget Repo FROM: Jason E. Brown Director, Office of Manage ent & Budget Attached is the staff report for the second quarter of fiscal year 2012/2013. Staff will make a presentation at the Board meeting. Now ATTACHMENT Quarterly Budget Report APPROVED AGENDA ITEM: A. Indian River CountyA r d Date BY: Josep A. Baird Administrator 13 County Administrator Count Attorne Alp- ud et 4 ) 13 FOR: April 23. 2013 Department Risk Management 120 Financial Indicators Snapshot-March 2013 Compared to Prior Year Compared to Budget %Variance %Change %Change Year- Current %Variance Report Current Month to-Date Month Year-to-Date Comments Revenues x h .� y- Gas Tax Fund 109 -13.7% ° 0 0 Thru Feb collections-slight decrease ( ) 3.2/0 -13.6/0 3.6/0 YTD Optional Sales Tax(Fund 315) 6.6% 5.6% 15.8% 18.5% Thru Feb collections-trend is positive Half Cent Sales Tax 7.4% 4.9% * 1.9% 3.5% Thru Feb collections-trend is positive Traffic Impact Fees(Fund 102) 2.1% = 5.1% -i►-23.5% 51.9% Varies by month-however-YTD figures are strong Impact Fees(Fund 103) 60.0% 51.0% -= 49.7% '0'105.9% varies by month-however-YTD figures are strong Tourist Tax continues to be above Tourist Tax 2.9% 5.4% .a -6.5% 2.1% last year and YTD budget. Franchise Tax -1.3% = 0.8% Monthly amounts are a timing issue- YTD figures are in line Water Franchise Tax � -5.8% 0.1% Monthly amounts are a timing issue- YTD figures are in line Legislative changes reduced taxable Comm Services Tax -8.4% 18.4% amount.One time payment adjustment in Dec increased YTD. Actuals down overall Franchise Fees-TOTAL -3.2% 3.0% YTD figures are in line with last year Recreatlanw evenue$ 4". zORN „ €� y 1 .'01"M"M NCAC -45.1% -16.6% -38.7% '°� 5.5% Daily fees&concessions down from `4aw last year GAC -76.6% -28.0% -63.8% 4.1% Pool closed during winter North&South County Adult Recreation -16.2% -20.1% -36.2% -20.1% athletics down from budget&last year Pr,Q, tz 8c LQ55 Ca '., 3 0, Building YTD net income of$177,483 Building Dept n/a n/a vs$27,838 from last year @ March 31 Total Rounds are down by(4,337)or Golf Course -17.2% -6.4% (7.2)%YTD.Net income is$912k vs $975k YTD Fleet YTD net income is down Fleet = n/a j► n/a ($18,317)from last year @ March 31 SWDD YTD net income is up SWDD n/a 6.2% $209,078 or 6.2%from last year at March 31. Net income is($4,952)YTD due to Shooting Range n/a n/a the baffle repair of$42,220. Without the repair expense,net income would be$37,288. 121 � � 1 Quarterly Budget Report - Budget to Actual Revenue Comparison FY 2012-2013 2nd Qtr 001-General Fund Quarterly Budget(50%of Percentage of Difference from Department Description Total) YTD Revenues Annual Budget 50% Comments/Notes Most ad valorem taxes are paid by 001031 Taxes $19,683,937 $34,655,183 88.0% $14,971,246 March to avoid penalties 001032 Permits And Fees $95,500 $99,356 52.0% $3,856 Lag time in receiving 1/2 Cent Sales 001033 Intergovernmental $3,800,723 $3,732,253 49.1% ($68,471) tax -5 months received in 2 quarters. ------- Received upfront payment from 001034 Charges For Services $355,699 $366,656 51.5% $10,957 Sheriff for resource office payment from Schools 001035 Judgments,Fines&Forfeits $114,100 $96,610 42.3% ($17,490) Animal Control fines down 001036 Licenses $65,000 $53,559 41.2% ($11,441) Animal licenses down 001037 Interest $96,500 $61,838 32.0% ($34,662) Interest earnings continue to decline — --- -----_-- Conservative budgeting for mist. 001038 Miscellaneous $2,220,510 $2,289,822 51.6% $69,312 revenues ($1,529 Cash forward reserves budgeted,but ,855) 001039 Other Sources $8,819,843 $7,289,988 41.3% not actual Grand Total $35,251,812 $48,645,265 69.0% $13,393,453 N N 004 MUNICIPAL SERVICE FUND Quarterly Budget(50%of Percentage of Difference from Department Description Total) YTD Revenues Annual Budget 50% Comments/Notes Most ad valorem taxes are paid by March to avoid penalties. MSTU 004031 Taxes $4,474,256 $7,243,885 81.0% $2,769,629 includes communications tax and business tax that make this lower than other funds. Lag time in receiving franchise fee 004032 Permits And Fees $4,325,500 $3,617,035 41.8% ($708,465) payments-5 months received in 2 quarters. Lag time in receiving 1/2 Cent Sales 004033 Intergovernmental $2,436,370 $2,276,817 46.7% ($159,552) tax-5 months received in 2 quarters. -- —— — Pool&recreation revenues much 004034 Charges For Services $379,600 $336,642 44.3% ($42,958) higher in summer 004035 Judgments,Fines&Forfeits $40,000 $50,100 62.6% $10,100 Code enforcement fines up 004037 Interest $38,750 $26,901 34.7% ($11,849) Interest earnings continue to decline — Interdept reimbursements higher 004038 Miscellaneous $18,118 $33,925 93.6% $15,807 than budgeted -- — — Cash forward reserves budgeted,but 004039 Other Sources $520,658 $0 0.0% ($520,658) not actual Grand Total $12,233,251 $13,585,306 55.5% $1,352,055 N W 111 TRANSPORTATION FUND Quarterly Budget(50%of Percentage of Difference from Department Description Total) YTD Revenues Annual Budget 50% Comments/Notes 111032 Permits And Fees $62,500 $40,968 32.8% ($21,532) Paving assessments entry completed at yearend Lag time in receiving gas tax 111033 Intergovernmental $1,295,000 $948,337 36.6% ($346,663) revenues. 5 months received in 2 quarters&gas tax down slightly 111034 Charges For Services $50,750 $22,014 21.7% ($28,736) 111037 Interest $26,250 $154,615 294.5% $12865 3 Pavingassessments interest charged here g until yearend entry Lag time receiving reimbursements 111038 Miscellaneous $431,500 $65,492 7.6% ($366,008) from cities for traffic maintenance, etc. 111039 Other Sources $4,647,141 $3,729,940 40.1% ($917,201) Cash forward reserves budgeted, but not actual Grand Total $6,513,141 $4,961,365 38.1% ($1,551,776) 114 EMERGENCY SERVICES DISTRICT Quarterly Budget(50%of Percentage of Difference from Department Description Total) YTD Revenues Annual Budget 50% Comments/Notes 114031 Taxes $8,899,332 $15,514,006 87.2% $6,614,674 Most ad valorem taxes are paid by March to avoid penalties 114033 Intergovernmental $39,968 $53,282 66.7% $13,314 Multiple grants received in full 114034 Charges For Services $2,371,750 $2,462,290 51.9% $90,540 114035 Judgments,Fines&Forfeits $500 $5,500 550.0% $5,000 False fire alarms up 114037 Interest $46,250 $23,887 25.8% ($22,363) Interest earnings continue to decline 114038 Miscellaneous $10,876 $2,500 11.5% ($8,376) 114039 Other Sources $1,800,990 $0 0.0% ($1,800,990) Cash forward reserves budgeted,but not actual Grand Total $13,169,666 $18,061,465 68.6% $4,891,799 Grand Total-All Taxing funds $67,167,870 $85,253,401 63.5% $18,085,531 N .p Quarterly Budget Report - Budget to Actual Expense Comparison FY 2012-2013 2nd Qtr 001-General Fund Quarterly Budget(50%of Percentage of Department Description Total) YTD Expenses Annual Budget Difference from 50% Comments/Notes 10_1 BCC Operations _ _ _ $391,552 $426,607 54.5% $35,055 102 County Attorney $335,446 $312,515 46.6% ($22,931) Special pay and legal service expenses not yet incurred. _ 103 Geographic Info Systems Dept $17,633 $17,633 50.0% $0 Health Dept April monthly draw 106 General Health $404,138 $425,868 52.7% $21,731 recorded in March,7 draws paid in first 6 months. 107 Communications/Emergency Svcs $257,959 $138,530 26.9% ($119,428) Maintenance/software contract payments due later in the year. 109 Main Library $913,212 $992,277 54.3% $79,066 Software/subscriptions paid for entire year Community Transportation Coordinator 110 Agencies $1,673,757 $2,495,528 74.5% $821'772 expenses include grant funds that have not been received,so are not yet budgeted. 111 Medicaid $621,718 $151,161 12.2% ($470,557) Lag time in reimbursement submittals. 112 North County Library $451,177 $441,598 48.9% ($9,579) 113 Brackett Family Library $117,449 $109,203 46.5% ($8,246) 114 Value Adjustment Board $43,030 $23,728 27.6% ($19,302) 118 Ind Riv Soil/Water Conservation $23,924 $478 1.0% ($23,446) Position vacant 119 Law Library $54,016 $54,499 50.4% $483 128 Children's Services $348,113 $375,073 53.9% $26,960 Reimbursements based on submittals from agencies 137 Redevelopment Districts $60,443 $120,886 100.0% $60,443 CRA payments were made in full in December. 199 Reserves $2,802,177 $1,752,325 31.3% ($1,049,852) Contingencies budgeted, but not expended. 201 County Administrator $207,060 $189,056 45.7% ($18,004) 202 General Services $55,574 $53,207 47.9% ($2,366) N Gal 4 Quarterly Budget(50%of Percentage of Department Description Total) YTD Expenses Annual Budget Difference from 50% Comments/Notes 203 Human Resources $135,662 $135,012 49.8% ($650) 204 Planning And Development $3,500 $1,124 16.1% ($2,376) Pace Project --- - 206 Veterans Services $114,633 $100,580 43.9% ($14,053) Veterans Council expenditures based on reimbursement. 208 Emergency Management $291,498 $199,528 34.2% ($91,969) Grants budgeted but not yet expended. 210 Parks $944,359 $866,336 45.9% ($78,023) Ag Pavilion project in progress 211 Human Services $138,302 $95,209 34.4% ($43,093) Billed quarterly for staff from Health Dept. Not processed until April. 212 Agriculture Extension $51,040 $42,451 41.6% ($8,589) Employee on sabbatical 213 Youth Guidance $4,465 $8,926 100.0% $4,462 Funding change mid-year 216 Purchasing $85,526 $87,477 51.1% $1,952 ----- -- Electric bills higher in the summer and 220 Facilities Management $1,630,121 $1,335,819 41.0% ($294,302) lag in custodial invoices. 229 Management&Budget $152,724 $144,678 47.4% ($8,046) ---- Grants budgeted but not yet fully 237 FPL Grant $54,891 $27,506 25.1% ($27,385) expended. -- Grants budgeted but not yet fully 238 Emergency Mgmt Base Grant $52,903 $38,883 36.7% ($14,020) expended. ---"--- ----- Contractual payments will occur later in 241 Computer Services $351,808 $222,035 31.6% ($129,773) year. 246 Risk Management $141,609 $283,218 100.0% $141,609 Insurance charge done once a year. 250 County Animal Control $252,995 $253,403 50.1% $408 Software charge paid for full year Maint. contract on copiers paid once a 251 Mailroom/Switchboard $158,179 $116,454 36.8% ($41,725) year in April. 252 Environmental Control $8,537 $15,596 91.3% $7,059 Expenditures based on reimbursement 300 Clerk Of Circuit Court $463,945 $465,947 50.2% $2,003 Commission charged on Ad Valorem 400 Tax Collector $632,552 $2,629,943 207.9% $1,997,391 collections, most collected by December. TC returns excess fees at yearend. �s N M Quarterly Budget(50%of Percentage of Department Description Total) YTD Expenses Annual Budget Difference from 50% Comments/Notes 500 Property Appraiser $1,110,385 $1,303,129 58.7% $192,744 April monthly draw recorded in March, 7 draws paid in first 6 months. 600 Sheriff $18,977,463 $18,863,251 49.7% ($114,212) 700 Supervisor Of Elections $521495 $614,945 59.0% $93,450 First draw is 25%of budget per Florida Statutes. 901 Circuit Court $8,567 $4,284 25.0% ($4,284) Expenditures based on reimbursement. 903 State Attorney $42,047 $42,183 50.2% $136 Expenditures based on reimbursement. 904 Public Defender $2,327 $1,485 31.9% ($842) Expenditures based on reimbursement. 907 Medical Examiner $141,909 $165,560 58.3% $23,651 April monthly draw recorded in March, 7 draws paid in first 6 months. Grand Total 1 $35,251,8121 $36,145,1351 51.3% 1 $893,323 N FY 2012-2013 2nd Qtr 004-M.S.T.U. Fund Quarterly Budget(50%of Percentage of Department Description Total) YTD Expenses Annual Budget Difference from 50% Comments/Notes 104 North County Aquatic Center $369,987 $282,403 38.2% ($87,584) Seasonal operations at pool. Higher expenses(temp.employees) in summer. 105 Gifford Aquatic Center $128,570 $62,432 24.3% ($66,138) Seasonal operations at pool. Higher expenses(temp. employees)in summer. Some seasonal operations (summer 108 Recreation $442,089 $364,882 41.3% ($77,207) camps)with higher expenses (PT,temp. employees)in summer. 116 Ocean Rescue $352,382 $346,264 49.1% ($6,118) Insurance charges for fund done once 161 Shooting Range Operations $201,633 $240,927 59.7% $39,294 per year. Baffle repair completed Contingencies &cash forward 199 Reserves $9,817,399 $9,497,324 48.4% ($320,075) budgeted, but not expended. 204 Planning And Development $104,216 $131,539 63.1% $27,323 Vacation payout Insurance charges for fund done once 205 County Planning $417,445 $477,870 57.2% $60,426 per year. 207 Environmental Plan/Code Enforc $151,511 $152,983 50.5% $1,472 210 Parks $114,365 $167,480 73.2% $53,116 Repairs-Hurricane Sandy Costs to demolish structures condemned 214 Roads And Bridges $40,249 $814 1.0% ($39,435) by BCC vary and don't occur regularly throughout year. 2_34 Telecommunications $53,408 $79,535 74.5% $26,127 Vacation payout Commission charged on Ad Valorem 400 Tax Collector $40,000 $131,435 164.3% $91,435 collections,most collected by December. TC returns excess fees at yearend. Grand Total 1 $12,233,2511 $11,935,886 48.8% 1 ($297,365) .i N 00 FY 2012-2013 2nd Qtr 111-Transportation Fund Quarterly Budget(50%of Percentage of Department Description Total) YTD Expenses Annual Budget Difference from 50% Comments/Notes o Contingencies and cash forward 199 Reserves $696,869 $343,133 24.6/0 ($353,736) budgeted, but not expended. 214 Roads And Bridges $3,382,178 $3,330,514 49.2% ($51,663) 243 Public Works $134,800 $136,035 50.5% $1,235 _ 244 County Engineering $853,604 $826,027 48.4% ($27,577) 245 Traffic Engineering $1,153,187 $834,357 36.2% ($318,830) Signal and equipment costs will accelerate later in the year. Contractual services for stormwater 281 stormwater $292,504 $204,171 34.9% ($88,333) projects will occur later in the year. Grand Total $6,513,141 $5,674,238 43.6% 1 ($838,903) FY 2012-2013 2nd Qtr 114 Emergency Services District Quarterly Budget(50%of Percentage of Department Description Total) YTD Expenses Annual Budget Difference from 50% Comments/Notes 13 pay periods out of 26 were paid in 2 Salaries $7,296,357 $7,138,812 48.9% ($157,545) quarters. Overtime is lower than _ anticipated 13 pay periods out of 26 were paid in 2 Benefits $3,012,359 $2,876,163 47.7% ($136,195) quarters. Overtime is lower than anticipated Operating $2,009,602 $2,071,762 51.5% $62,160 Capital Outlay $389,879 $307,978 39.5% ($81,901) Some capital items not yet purchased. Grants and Aids $6,911 $13,821 100.0% $6,910 Payment to Division of Forestry made once per year. Other Uses $454,5591 $445,2951 49.0% 1 ($9,264) Grand Total 1 $13,169,6661 $12,853,831 48.8% 1 ($315,834) Grand Total-All Taxing Funds 1 $67,167,8701 $66,609,090 49.6% 1 ($558,780) N C� FY 2012/2013 BUDGET RECONCILIATION October 1,2012 to March 31,2013 Budget Approved Budget as of October 1,2012: $ 252,135,490 Fund Item Description Budget Amendment Grants Received 001 FDOT Grants 1,494,890 8+10 001 Emergency Management Performance Grant 74,416 2 001 CERT Grant 16,616 8 001 Hazardous Materials Grant 2,862 2 001 FPL Disaster Preparedness Grant 24,950 6 001 Homeland Security Grant 15,778 6 001 EMPA Grant 21,451 6 103 Impace Fees/Indian River Lagoon Land Trust Greenway 265,000 6 114 EMS County Awards Grant 15,840 6 123 State Housing Initiative Grant 55,619 8 129 CDBG/NSP 259,000 8 130 CDBG/NSP3 47,203 8 136 HUD Grants 58,000 8 2,351,625 Projects Carried Forward from FY 2011/2012 001 Main Library/Books 1,379 5 001 Brackett/Books-Brackett Proceeds 1,543 5 001 Law Library/Books 1,077 5 001 Parks/Other Capital Improvements-Fairgrounds 40,000 5 001 Animal Control/Automotive 21,195 3 001 FPL Grant/Other Operating Supplies 8,178 3 001 Emergency Mgmt/Other Professional Services 62,865 5 001 Emergency Mgmt/Other Operating Supplies 8,616 5 004 Road&Bridge/Other Contractual Services 23,739 5 004 Road&Bridge/Gifford Community Center Improvements 23,358 6 .u. 004 Recreation/Outside Printing 4,588 5 004 Recreation/Vero Codgers 632 5 102 Road Improvements 5,486,753 5+6 103 Parks/South County Park Improvements 826,887 5 103 Parks/Sporting Clays 390,000 5 103 Parks/Refunds 75,930 5 103 Sheriff/Corrections/All Land 2,199 3 103 Sheriff/Law Enforcement/Crime Scene Unit Building Renovation 866,494 5 103 Sheriff/Law Enforcement/Refunds 22,150 5 103 Parks/Oslo Road Boat Ramp 173,688 5 103 Fire Rescue/Refunds (68,682) 5+6 103 Fire Rescue/Station#13 1,325,217 5 103 Fire Rescue/Land 2,395 3 103 Fire Rescue/Storage Distribution Center 297,672 5 103 Admin/Interdepartmental Charges 9,900 3 109 Road Improvements 3,640,168 3+5 109 Annual Survey Services 245,599 5 109 NGVDN/D88 Vertical Control 4,379 5 109 Section Horizontal Control 26,372 5 109 FDOT Grant 470,063 8 109 Other Contractual Services 174,514 5 114 County Awards Grant EMS 1,733 5 114 Fire Rescue/Other Mavhinery&Equipment 39,089 3 114 Fire Rescue/EDP Equipment/Assistance to Firefighters Grant 21,361 5 114 Fire Rescue/Other Operating Supplies 7,391 5 114 Fire Rescue/Fire Station#13 426,304 5+6 114 Fire Rescue/Med Unit 225,000 5 130 124 Safe Routes to School Grant 7,210 8 124 Transit Hub Project 66,873 6 128 Sector 3 Beach Restoration 206,826 5 128 Sea Turtle Conservation Grant 790 5 129 CDBG/Neighborhood Stabilization Project 393,593 5 130 CDBG/Neighborhood Stabilization 3 Project 1,400,016 5 133 Oslo Road Boat Ramp 200,000 5 134 Library Bequest Funds 9,358 5 137 Traffic Education 23,803 5 145 Land Acquisition Bond/All Land 155,664 5+6 308 Dodgertown Reserve 553,197 6 315 Facilities Maintenance/Jail Fire Alarm 40,803 5+6 315 Facilities Maintenance/Fiberoptics 359,680 5 315 Facilities Maintenance/Crime Scene Unit Bldg Renovation 1,275,803 5 315 Parks/South County Park 293,260 6 315 Parks/Other Improvements Except Buildings 23,554 5 315 Road&Bridge/Road Improvements 12,320,094 5+6 315 Public Works/Drainage Systems 2,246,562 5 315 Public Works/CIP/Egret Marsh 1,150,000 5 315 Public Works/CIP/Water Lettuce Scrub System 100,000 5 411 CC&Recycling/Convenience Center Repaving 41,832 5 441 Building Department/Computer Software 12,150 3 471 General&Engineering/Misc.Sewer Improvements 33,809 3 502 Self Insurance/General Liability 114,250 3 35,918,873 Donations/Contributions 001 Donations/Library 18,020 6 001 Donations/Human Services 635 2 004 Donations/Codgers 2,740 8 114 Fire Rescue/Other Operating Supplies 1,361 8 22,756 ,IW.- Unbudgeted Items 001 Local Jobs Grant/NetBoss 89,667 8 001 Sheriff/Detention Center 78,306 5 001 Human Services/Food&Dietary 500 5 001 Computer Services/Computer Software 133,650 6 004 Shooting Range/Other Improvements Except Buildings 30,000 1 004 Parks/Maintenance Dunes 139,591 8 004 Parks/Other Contractual Services 10,000 5 004 County Planning/Overtime 584 8 103 Impact Fees/Corrections/Sheriff-Detention Center 146,244 4+12 103 Impact Fees/Parks&Recreation/Wabasso Beach Parking 20,785 10 108 Section 8/Special Pay 538 10 109 Secondary Roads/Petition Paving .69,156 8 111 Traffic Engineering/Fiberoptics 220,000 5 112 Law Enforcement Trust Fund 24,000 6 119 Tourist Tax/Cultural Council 4,080 1 120 911 Surcharge Fund/Special Pay 215 10 133 Florida Boating/Boating Facility 9,300 5 141 Additional Court Costs/Court Administration 98,000 11 142 Court Technology 57,802 5 315 Optional Sales Tax/Facilities Management/Jail Fire Alarm 143,877 5 411 SWDD/Convenience Center Repaving 12,500 6 418 Golf Course/Unemployment Compensation 167 5 441 Building Dept/Salaries&Benefits 70,446 9 471 Utilities/Unemployment Compensation 275 6 471 Utilities/Special Pay 2,153 10 502 Self Insurance Fund/Special Pay 1,077 10 504 Health Insurance Fund/Special Pay 538 10 1,363,451 Total-All Amendments 39,656,705 Total Budget as of March 31,2013: $ 291,792,195 131 AJ �� QuarterlyBudget 2nd Quarter = FY 2012/13 Quarterly Budget ReportQ2 - FY 12/13 s;rrr^aoj ;a�sa ei.,, 7rr°. #..sa^.nr Aawa�er�L� F3.a1.e:�3 w.za:; 4r4-: ': Su"CrWL. mi- v V, a W.:i®j ILt {.ti-:r�a.ca.s F•ur=rre. E3-e.<F,.a :.t?: --- ;. qs.... —rn'i»�-« raat� :a rt a,iC»rsi3$.tyO _ 3w s-c. •"i..<' t�A t.ea .Tr v :...9" m`4 :y mai R T-71 aa"�nv ;- axr.»-s .kf ,�_ e c » s,»- xa xr�%m n�»s+ri�a.<�• it'd .�.,.:.crs {ca..r-'-tir':� r ,.:•.:x',^� � .w. «r .•-�,:..,� :r�' a..��,x..m�s„.„rte... : z. .v s t tea' .ii r�-�«. _ .ar, a , ».,lp ; �.,.,' =�.w r ate€. .. x z. v. •, ,. . ter, a .yrs A.H€,-. a*etfs [amu x"a�` :-fR4'* x w ,.i•.Y"y,� 4 S,J4 -. 4^i . � ,. rd W Quarterly Budget Report 2nd Quarter - FY 2012113 Mai r Revenues : • Half-Cent Sales Tax — up 4.9% from 11 /12 and 3.5% over budget • Optional Sales Tax — up 5. 6% from 11 /12 and 18. 5% over budget • Franchise fees — up 3.0% from 11 /12 and 13 .8% below budget • Optional Gas Tax — down 3.2% from last year and 3.6% below budget Quarterly Budget Report 2nd Quarter - FY 2012/13 Major Revenues (continuedl : • Ad valorem taxes — 87.7% collection vs. 95% budgeted • Ad valorem — down 1 .5% or $884,735 from 11 /12 • Traffic impact fees — up 5. 1 % from 11 /12 and 51 .9% over budget amount • Recreation revs . - NCAC 14.8°/a of exp. , GAC 2 .6°/, athletics 15.7% Quarterly Budget Report 2nd Quarter - FY 2012/13 General Fund Revenues @ 3/31 : 69. 0% $48.6 million Expenses lad 3/31 : 51 . 3% $36 . 1 million Net $ 12 . 5 million Quarterly Budget Report 2nd Quarter - FY 2012/13 M .S .T. U . Fund Revenues @ 3/31 : 55 . 5% $ 13 . 6 million Expenses (cD, 3/31 : 48 . 8 °/a $ 11 . 9 million Net $ 1 . 7 million Quarterly Budget Report 2nd Quarter - FY 2012/13 Transportation Fund Revenues @ 3/31 : 38 . 1 % $5 . 0 million Expenses lug 3/31 : 43.6 %a $5 . 7 million Net ($0 . 7 million ) Gas taxes receivable $0 .2 million a VL NTR Quarterly Budget Report 2nd Quarter - FY 2012113 Emergencv Services District Revenues @ 3/31 : 68 .6% $ 18. 1 million Expenses CcD, 3/31 : 48 . 8% $ 12 . 9 million Net $ 5 . 2 million Quarterly Budget Report 2nd Quarter - FY 2012113 Enterprise Funds & Misc. Depts. : • Building Division - $ 177k gain vs . $28k gain in 11 /12 • Golf course - $913k NI vs . $975k last year • SWDD - $209k gain over last year • Fleet - $ 1 0k loss vs . $8k gain in 11 /12 *Shooting range - $5k lass vs. $22k gain last year a 41 Quarterly Budget Report 2nd Quarter - FY 2012113 Questions, Comments, etc. ? ZhW INDIAN RIVER COUNTY, FLORIDA BOARD MEMORANDUM TO: Joseph Baird DEPARTMENTAL County Administrator FROM: Christopher R. Mora, P.E. Cr"^, Public Works Director SUBJECT: Golf Carts—Roseland Area Roadways DATE: April 16, 2013 BACKGROUND At the March 19, 2013 meeting,the Board of County Commissioners directed staff to evaluate the potential use of golf carts on Roseland area roadways. State law prohibits the use of golf carts on public roadways except where counties or cities have designated the roads safe for golf cart travel. Prior to designating an area safe for golf cart travel, a county must determine if golf carts can safely be used to travel on or cross the roads. Other factors to be considered are the speed, volume and characteristics of other vehicles using the roads. If a county determines that the roads in an area are safe for golf carts,the county must post signs indicating that golf carts are allowed. Staff noted that there are two areas within the City of Vero Beach where public streets have been designated by the City for golf cart use. In the Central Beach area,there are several streets south of Beachland Boulevard where golf carts are allowed to travel between A-1-A, Club Drive and Ocean Drive. Also in the Vero Beach Country Club area, there are three designated golf cart crossings along 26th Street,30th Street and Country Club Drive. The crossings align with cart paths associated with the golf course. The Country Club area differs from Central Beach because Country Club allows only golf cart crossings and does not promote golf cart travel on or along the roadway. ANALYSIS Other than Roseland Road,which is a County thoroughfare/collector roadway, most roads in the Roseland area are local streets serving primarily residential land uses. The roadways range from narrow, unimproved,one-lane dirt paths to two-lane paved streets with roadside drainage swales. The speed limit is 30 miles per hour, which is the statutory speed limit for residential streets in Florida. In evaluating whether or not golf carts could safely share the road with automobiles, staff noted that golf carts have substantially different performance characteristics when compared to automobiles. Golf carts are generally slower and take longer to accelerate/decelerate and brake. FAPublic Works\Luanne M\Agenda Items\Golf Carts-Roseland BCC 2013-04-23.doc 132 32 Page 2 Golf Carts— Roseland Area BCC Meeting April 23, 2013 Departmental - Public Works Golf carts also do not carry the safety equipment that comes standard on automobiles such as front/rear lights, turn signals, combination lap/shoulder restraints, air bags, crush zones, etc. Many roads in Roseland are too narrow to accommodate two lanes of traffic and conflicts are certain to arise between cars and slower-moving golf carts. Staff checked accident reports in the Roseland area and found that a fatality occurred in 2009 when an automobile rear-ended a golf cart on Roseland Road near 125th Place. RECOMMENDATION Upon review of the Roseland area roadways and the speed, volume and travel characteristics of vehicles using those roads, staff recommends that the existing golf cart restrictions, as defined in Florida State Statute 316.212 which prohibits the operation of golf carts on public roads, remain in effect and no changes be made at this time. APPROVED AGENDA ITEM Indian River county Approved Date FOR April 23, 2013 Administration Budget BY Legal hdW tY,16 -13 Risk Management Public Works FAPublic Works\Luanne M\Agenda Items\Golf Carts- Roseland BCC 2013-04-23.doc 133 APRIL 23, 2013 ITEM 14.E.1 INDIAN RIVER COUNTY BOARD OF COUNTY COMMISSIONERS INTER-OFFICE MEMORANDUM TO: Members of the Board of County Commissioners DATE: April 17, 2013 SUBJECT: Calendar on the County's Website FROM: Tim Zorc Commissioner, District 3 1 would like to request discussion on having a central place for a calendar on the County Website of future meetings and an email system to notify individuals of upcoming meetings. 134 APRIL 23, 2013 ITEM 14.E.2 INDIAN RIVER COUNTY BOARD OF COUNTY COMMISSIONERS INTER-OFFICE MEMORANDUM TO: Members of the Board of County Commissioners DATE: April 17, 2013 SUBJECT: Indian River Lagoon Symposium FROM: Tim Zorc Commissioner, District 3 1 would like to request discussion on the Indian River Lagoon Symposium and the next phases to come. 135 , vc INDIAN RIVER COUNTY : .c SOLID WASTE DISPOSAL DISTRICT �LpRIpA BOARD MEMORANDUM Date: April 10, 2013 To: Joseph A. Baird, County Administrator Thru: Vincent Burke, Director of Utility Services From: Himanshu H. Mehta, P.E., Managing Director, Solid Waste Disposal District ( Subject: Final Pay for GeoSyntec Work Order No.4, Engineering and Construction Support Services for Phase 2 Construction of Cell 1 of Segment 3 Expansion BACKGROUND: On April 10, 2012, the Solid Waste Disposal District (SWDD) Board approved Work Order No. 4 to Geosyntec Consultants, Inc. (Ge-osyntec)to provide Engineering and Support services at the Indian River County Landfill in Phase 2 of Construction of Cell 1 of Segment 3 Landfill Expansion. The authorization was executed with a not to exceed budget of$289,779.00 and the following scope of work: General Consulting/Project Management/Meetings, Preparation of Issued Construction Documents, QA/QC Services, Construction Management, Resident Engineering and Certification Services & Miscellaneous Engineering Support Services. ANALYSIS: Geosyntec has completed satisfactory all the assignments described in the scope of work for a total invoiced amount, including the final invoice, of$4,587.82. The Florida Department of Environmental Protection issued a Approval of Certification of Construction Completion on April 5, 2013 and staff has requested Republic Services begin the placement of select fill material for the new cell. After final payment, the total amount paid to Geosyntec will be $289,778.67 which is under the approved budget.Attached is Geosyntec letter report describing in more details the services provided under each task. ACCOUNT INFORMATION: Funding for the Engineering and support services for the Landfill Phase 2 of Construction of Cell 1 of Segment 3 Expansion project is budgeted and available in the SWDD Landfill account number 411-169000-10009. which is funded from SWDD assessment and user fees, RECOMMENDATION: SWDD staff recommends that its Board approve for payment Geosyntec final invoice in the amount of $4,587.82. ATTACHMENT: Geosyntec Project Completion Report&Final Invoice (12Poges) APPROVED FOR AGENDA: Indian River Co. A ved Date Administration /g By: ►3 Budget Joseph A. Baird, County Administrator Legal Fo Q/ SWDD 41 tS l3 ate swop Pa a-1— SWDD AGENDA Final Pay Geosyntec WO#4 Phase 2 Segment 3 Lateral Expansion g 1200 Blvd.,suite 710 Jacksonville,Florida 32207Geosyntoc ,'7} PH 904858.1818 consultants ants FAX 90yntec 1143 l www.geosyntec.com 9 April 2013 Mr.Himanshu Mehta,P.E. Managing Director Solid Waste Disposal District Indian River County 1325 74th Avenue Southwest Vero Beach,Florida 32968 Subject: Project Completion Report IRC—Phase 2 Cell I Construction IRC Work Authorization No.4 Indian River County Landfill Facility Vero Beach,Florida Dear Mr.Mehta: INTRODUCTION - Geosyntec Consultants, Inc. (Geosyntec) is pleased to present to you this project completion report for Geosyntec Project No. FL2054 - Engineering and Construction Support Services for Phase 2 Construction of Cell 1 of Segment 3 Expansion of the Class I Landfill at the Indian River County Landfill (IRCL) facility in Vero Beach,Indian River County, Florida. This project was performed under Work Order No. 4, authorized on April 10, 2012, pursuant to the Continuing Contract Agreement for Professional Services between Indian River County, Solid Waste Disposal District (SWDD) and Geosyntec, dated 15 November 2011. This report has been prepared as a supplement to our final invoice No.12134086, dated 9 April 2013. SCOPE OF WORK The scope of work authorized under Work Order No. 4 was divided into six phases: (i) general consulting, meeting support, and project management; (ii)preparation of Issued for Construction documents; (iii) Quality Assurance and Quality Control (QA/QC) services; (iv) construction management; (v) resident engineering and certification services; and (vi) miscellaneous engineering support services. The following is a phase by phase summary of the work that Geosyntec performed under this work order. FL2054-01/JL13036.doc 0�i* rs I sc etesis:T nnaRi Qrs 137 Mr.Himanshu Mehta,P.E. 9 April 2013 •- Page 2 Phase 1—General Consulting/Project Management/Meetings Under this phase, Geosyntec performed project planning and management responsibilities, such as meetings and correspondences with SWDD and Florida Department of Environmental Protection (FDEP), invoices review and completion, project coordination, budget and schedule tracking, and project administration. Geosyntec participated in meetings with SWDD and FDEP. On 5 April 2013, the FDEP Central District determined the Certification of Construction Completion (CCC) of Cell 1 of Segment 3 Expansion to be complete and issued approval after a joint inspection with FDEP Southeast District, SWDD, Geosyntec and Republic Services Inc. (RSI)the Class I Landfill operator. Phase 2—Preparation of Issued for Construction Documents Under this phase, Geosyntec prepared and issued to the contractor the Issued for Construction Documents which included the Construction Drawings, Technical Specifications, and the Construction Quality Assurance (CQA) Plan. These documents were revised to include all the addenda issued during the bidding process.The Issued for Construction Documents were utilized by the Contractor for construction and were utilized by Geosyntec to evaluate construction conformance. Phase 3—QA/QC Services Under this phase, Geosyntec provided QA/QC services throughout the construction of the Cell 1 to assure that the landfill cell was constructed in accordance with the design approved by the FDEP to the highest construction quality standards. QA/QC services consisted of three components, including: (i) field monitoring QA/QC services; (ii) geotechnical CQA laboratory services; and (iii) geosynthetic CQA laboratory services. The QA/QC services were all documented and were included as a part of the CCC report. Phase 4—Construction Management Under this phase, Geosyntec provided construction management services throughout the duration of the Cell 1 construction. Construction management activities included conducting pre- construction kick-off meeting, monthly construction progress meetings with the Contractor, preparation and distribution of meeting minutes, preparation and revisions of the construction schedule for evaluation of construction progress, assistance to the Contractor during critical construction phases, provision of clarifications to the Contractor and its sub-contractors and manufacturers regarding various construction related activities and items, reviewing Contractor FL2054-0181.13036.doc ell glpeer i_SCi.eMists,].*114Y7ovators 138 Mr.Himanshu Mehta,P.E. 9 April 2013 Page.3 payment requests and verifying quantities and conformance with the project plans and specifications, and providing contract administration to include construction-related correspondence with the Contractor and SWDD. Phase 5-Resident Engineering and Certification Services Under this phase, Geosyntec provided resident engineering services throughout the duration of construction.Resident engineering services included interpretation and clarifications of the items within the Construction Drawings and Technical Specifications. Geosyntec provided evaluations for changes in site conditions such as location of the liner tie-in, leachate conveyance between manhole 9 and manhole 10, the re-piping details for connection of Segment 2 leachate collection pipes to the leachate conveyance pipe within the leachate conveyance trench (LCT), and electrical connection for the control panel across the access road. In addition, under this phase, Geosyntec provided for engineering and design changes, improvisations and modifications to enhance the design and construction of Cell 1. These included manhole 9 modification, jet cleaning the existing leachate collection pipes, design for relocation of the concrete box culvert, widening the access ramp for the Cell 1 access, and designing the east-west berm/rain flap to divert stormwater in the southern half of the Cell. �... Further, as a part of the resident engineering and certification services, Geosyntec prepared a CCC report to certify the construction completion of Cell 1 per the approved construction permit. The report includes a summary of all the conformance and performance tests conducted, testing frequencies, and test results depicting compliance with the Technical Specifications and the CQA Plan. The report includes documentation of construction activities including as-built record drawings for the project. As indicated under Phase 1, the CCC report was approved by FDEP following a site inspection on 5 April 2013. Therefore, Cell 1' is ready to accept waste in accordance with the approved permit. Phase 6—Miscellaneous Engineering Support Services Under this phase, Geosyntec met with the representatives of SWDD and RSI and discussed the operational problems associated with the vertical expansion access road and access road ditch. Geosyntec performed analyses, designed a lined ditch and evaluated various lining options for the vertical expansion access road. Further, Geosyntec prepared a bid package including Construction Drawings and Technical Specifications for procurement of bids from contractors for the access road ditch modifications work. In addition, Geosyntec provided miscellaneous engineering support services during the Cell 1 construction including inspection of wet areas on north slope of Segment 1 landfill and Infill Area, and provision of quantities to RSI. FL2054-01/JL13036.doc en�n leers 1 scientists.'1., in vators. 139 Mr.Himanshu Mehta,P.E. 9 April 2013 Page 4 APPROVAL OF CERTIFICATION OF CONSTRUCTION COMPLETION On 15 March 2013, Geosyntec submitted the CCC report for Cell 1 of Segment 3 Expansion of the Class I facility at the IRCL to the FDEP. On 27 March, 2013, Geosyntec submitted an addendum to the CCC report to comply with the requirements of specific conditions#14, 25, 27, and 55 within the FDEP Permit No. SC31-0128769-019. On 5 April 2013, FDEP Central District and Southeast District performed a joint inspection of the Cell 1 construction. Following the inspection on April 5,2013,FDEP Central District issued approval of the CCC. BUDGET The approved budget for Work Order No. 4 was $289,779.00. The total invoiced amount, including the final invoice is $289,778.67. Therefore, Geosyntec completed this project within the approved budget. CLOSURE Geosyntec-appreciates the opportunity to provide services to Indian River County. If you have any question regarding this correspondence, please feel free to contact either of the undersigned at(904) 858-1818. Sincerely Rutuparna Joshi,E.I. Senior Staff Engineer Kwasi Badu-Tweneboah, Ph.D.,P.E. Associate FL2054-Ol/JL13036.doc ell 'I rs 1 scmatJstors .: 140 Geosyntecc' 1200 Riverplace Blvd.,Suite 710 �7 Jacksom�ille,Florida 32207 consultants rx 904 858.1818 Fax 904.396.1143 w • www.geosynteacom 9 April 2013 Mr.Himanshu H.Mehta,P.E. Managing Director Solid Waste Disposal District Indian River County 1325 74th Avenue Southwest Vero Beach,Florida 32968 Subject: Project Management Report and Transmittal of Invoice No. 12134 086 IRC—Phase 2 Cell 1 Construction Indian River County Landfill Facility Dear Mr.Mebta: Geosyntec Consultants (Geosyntec) prepared this project management report to address the engineering and construction support services for the Phase 2 of Cell 1 Construction for the Class I landfill at the Indian River County (IRC) landfill facility. This report presents: (i) a budget overview for this project; (ii) a summary of activities completed to date; (iii) a discussion of the work reflected on the enclosed invoice; (iv) a discussion of ongoing work; and (v) recommended actions for the site. The enclosed invoice, which is the final invoice for this project, reflects work that was performed through 31 March 2013. Table 1 provides invoicing detail for the project. PROJECT MANAGEMENT SUMMARIES Geosyntec's Prolect No FL2054• Engineering and Construction Support Services for Phase 2 of Cell 1 Construction—Indian River County Landfill Facility(IRC Work Authorization No.4) Budget Overview Invoice No. 12134086 (enclosed) dated 9 April 2013 for $4,587.82 is the 12� (and final) invoice for Project No.FL2054. Listed below is a summary of the budget,including invoiced amount and remaining budget. Approved Budget: $289,779.00 Invoiced Amount: $289,778.67 Remaining Budget: $ 0.33 Geosyntec is within the budget appropriated for this project. WORK COMPLETED TO DATE The tasks performed under this invoice include construction management (including review of bids and bid evaluation for the access road ditch modification work); review of the project record documents; FL2054-O1UL13035doc �-- engineers l scientists l innovators 141 Mr.Himanshu H.Mehta,P.E. 9 April 2013 Page 2 resident engineering services including preparation of the Certification of Construction Completion (CCC) report for Cell 1; meetings and site visit at the IRC landfill for joint inspection of the Cell 1 construction with the Florida Department of Environmental Protection (FDEP) Central and Southeast districts,miscellaneous engineering support services;and project management,including invoicing. WORK REFLECTED ON ENCLOSED INVOICE Labor reflected on the enclosed invoice is mainly attributed to the following: • Labor indicated as professional services ($4,188.50) is associated with meetings, construction management, resident engineering services, miscellaneous engineering support services, and project management,including invoicing. • Other expenses are associated with communications fee ($125.66) and reimbursable expenses ($273:06). ONGOING WORK The FDEP central district reviewed the CCC and the addendum to the CCC. On April 5, 2013, FDEP central and southeast district performed a joint inspection of the Cell 1 construction at the IRC landfill facility and issued approval of the CCC. As of 9 April 2013, the work for this project is complete. This therefore completes this project with the current invoice as the final and last invoice;a project completion �-- report is included with this invoice transmittal. RECOMN[ENDED ACTIONS None CLOSURE Geosyntec appreciates the opportunity to provide services to Indian River County. If you have any questions regarding this correspondence,please feel free to contact me at 904.858.1818. Sincerely, Kwasi Badu-Tweneboah,Ph.D.,P.E Associate Enclosure—Invoice No. 12134086 M,2054-01UL13035doc engineers I sdendsts t innovators 142 Table 1 Summary of Invoices Submitted for Geosyntec's Project Number FL2054 IRC—Engineering&Construction Support Services for Phase 2 Cell 1 Construction GeostecProiect z Numbor� nvoig�No. Invoice Date Amounts. Authorization Number, ` 12124089 05/15/2012 $1,237.03 12124111 06/13/2012 $21,678.85 12124130 07/11/2012 $25,559.72 12124138 08/10/2012 $34,041.79 12124145 09/14/2012 $50.107.87 12124148 10/04/2012 $48,335.97 FL2054/4 12124202 11/14/2012 $46,198.06 12124208 12/13/2012 $22,057.01 12134023 01/16/2013 $14,474.08 12134034 02/11/2013 $11,848.60 12134057 03/11/2013 $9651.87 12134086 04/09/2013 $4,587.82 TOTAL $289,778.67 FL2054-0lU13035.doc 143 P_ 1/ S �V PLEASE REMIT PAYMENT TO: V Geosyntec Consultants 900 Broken Sound Parkway NW,Suite 200 Boca Raton,Florida 33487-2775 USA Cs715 Tel (561)995-0900 Fax(561)995.0925 INDIAN RIVER COUNTY Invoice#: 12134086 1326 74TH AVENUE S.W. Invoice Date: 4/9/2013 VERO BEACH,FL 32968 Project: FL2054 Attention: HIMANSHU MENTA, P.E. Project Name: IRC PHASE 2 CELL 1 CONSTRUCTION For Professional Services Rendered through transaction date: 3/31/2013 IF YOU HAVE ANY QUESTIONS REGARDING THIS PROJECT, PLEASE CONTACT MR. KWASI BADU-TWENEBOAH AT(904) 450-4259. WORK ORDER NO.4 TO GEOSYNTEC TO PROVIDE CONSTRUCTION SERVICES FOR PHASE 2 CELL 1 SEGMENT 3 LANDFILL EXPANSION PROJECT. Professional Services $4,188.50 3.0%Communication Fee $125.66 Reimbursable Expenses $273.66 ------------------ Current Invoice $4,587.82 "Amount Due This Invoice "* $4,687.82 Statement Prior Billings $285,190.85 Project Budget $289,779.00 Current Invoice $4,587.82 Expended to Date $289,778.67 Billed To Date $289,778.67 Contract Balance $0.33 Paid To Date $285,190.85 "'Amount Due This Invoice $4,687.82 144 Project: FL2054 -- IRC PHASE 2 CELL 1 CONSTRUCTION Invoice#:12134086 lase: 01)GENERAL CONSULTING/MEETING/PM Class/Employee Name Date Hours Rate Amount ADMINISTRATIVE ASSISTANT MURPHY, DARLENE 03/11/2013 0.25 53.00 13.25 03/14/2013 0.25 53.00 13.25 Total: ADMINISTRATIVE ASSISTANT 0.50 26.50 ASSOCIATE BADU-TWENEBOAH, KWASI 03/06/2013 0.50 197.00 98.50 03/07/2013 0.50 197.00 98.50 BADU-TWENEBOAH, KWASI 03/01/2013 0.50 197.00 98.50 Total: ASSOCIATE 1.50 295.50 Total Phase: 01)GENERAL CONSULTING/MEETING/PM Phase Labor 322.00 3.0%Communication Fee 9.66 Phase: 04)CONSTRUCTION MGMT Class/Employee Name Date Hours Rate Amount ADMINISTRATIVE ASSISTANT OLIVER, PATRICIA 03/08/2013 2.50 53.00 132.50 IIOR STAFF PROFESSIONAL ,'jOSHI,RUTUPARNA 03/05/2013 3.00 109.00 327.00 Total Phase: 04)CONSTRUCTION MGMT Phase Labor 459.50 3.0%Communication Fee 13.79 Phase: 05)RESIDENT ENG&CONS SERV Class/Employee Name Date Hours Rate Amount ADMINISTRATIVE ASSISTANT OLIVER, PATRICIA 03/13/2013 1.50 53.00 79.50 03/14/2013 2.50 53.00 132.50 03/15/2013 1.00 53.00 53.00 Total: ADMINISTRATIVE ASSISTANT 5.00 265.00 SENIOR STAFF PROFESSIONAL JOSHI,RUTUPARNA 03/01/2013 0.50 109.00 54.50 03/06/2013 4.00 109.00 436.00 03/07/2013 4.00 109.00 436.00 03/08/2013 4.00 109.00 436.00 WARES, RAMIL 03/05/2013 1.00 109.00 109.00 03/06/2013 3.00 109.00 327.00 03/07/2013 3.00 109.00 327.00 INCPMGEOPH Page 1 145 Project: FL2054 -- IRC PHASE 2 CELL 1 CONSTRUCTION Invoice#:12134086 ase: 05)RESIDENT ENG&CONS SERV 'Maw Class/Employee Name Date Hours Rate Amount SENIOR STAFF PROFESSIONAL MARES,RAMIL 03/08/2013 2.00 109.00 218.00 WARES, RAMIL 03/05/2013 1.00 109.00 109.00 Total: SENIOR STAFF PROFESSIONAL 22.50 2,452.50 ASSOCIATE BADU-TWENEBOAH, KWASI 03/11/2013 2.00 197.00 394.00 03/14/2013 0.50 197.00 98.50 03/15/2013 0.50 197.00 98.50 BADU-TWENEBOAH, KWASI 03/05/2013 0.50 197.00 98.50 Total: ASSOCIATE 3.50 689.50 Vendor Name Doc Nbr Date Cost Multiplier Amount Office Supplies-Billable LDI CENTRAL JACKSONVILLE A104185 3/14/2013 17.66 1.000 17.66 Vendor/Employee Name Doc Nbr Date Units Rate Amount COLOR LASER PRINT 8X11 OLIVER,PATRICIA JCRS286 3/15/2013 128.00 2.00 256.00 Total Phase: 05)RESIDENT ENG&CONS SERV Phase Labor 3,407.00 3.0%Communication Fee 102.21 Phase Expense 273.66 Total Project Labor 4,188.50 3.0%Communication Fee 125.66 Total Project Expense 273.66 Total Project: FL2054 - IRC PHASE 2 CELL 1 CONSTRUCTION 4,587.82 INCPMGEOPH Page 2 146 i LDI Jax Central I Jax Central Invoice `ao6-A Rosselle Street Jacksonville,FL 32204 Date Invoice# 03/14/2013 JC48236 (904)381-0777 jaxcentral@ldiline.com Terms Due Date Net 15 03/29/2013 Bill To Geosyntec Consultants 1200 Riverplace Blvd,Suite 210 RECEIVED Jacksonville,FL 32207 MAR 2 5 2013 Amount Due Enclosed $17.66 Please deiaeh top-rdon and return with your payment. Job Name Ordered By F12054 Rutuparna Activity Quantity Rate Amount •invoice prepared by G Powell 1 0.00 O.00T •Bond Paper 24x36 PDF 11 1.50 16.50T Above signed receipt of above described material and represents that the SubTotal $16.50 reproduction of the above described material does not violate any copyright $1.16 laws and the above signed agrees to indemnity and hold LDI harmless against Tax(7%) all claims and expenses(including attorney's fees)for an alleged copyright Total $17.66 infringement of such material. 147 Z VOUCHER ENTERED g tl 3'3 1,13 . BATCH NO. !.��c� - GEOSYNTEC CONSULTANTS OFFICEIREPORT COST RECOVERY SHEET NO.- EMPLOYEE/ .. TASK C. ... � .... DESCRFWN OF.WORK:ACTWrrY ..' . -... 4 � MONDAY TUESDAY WEONEBDAY THURSDAY FRIDAY --�- COAReportgnalOraR .... -. .: — DATI„. AT1: DA DA7R DATE .➢ .. TE SAL ;: �`: ..• - >:_.,SUP�'Y �T�f1NDAltR- COtITRACT UNIT t - �-,. __� `F- s-�- -. 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