HomeMy WebLinkAbout9/3/1991BOARD OF COUNTY COMMISSIONERS
INDIAN RIVER COUNTY, FLORIDA
A G E N D A
REGULAR MEETING
TUESDAY, SEPTEMBER 3, 1991
9:00 A.M. - COUNTY COMMISSION CHAMBER
COUNTY ADMINISTRATION BUILDING
1840 25TH STREET
VERO BEACH, FLORIDA
COUNTY COMMISSIONERS
Richard N. Bird, Chairman James E. Chandler. County Administrator
Gary C. Wheeler, Vice Chairman
Margaret C. Bowman Charles P. Vitunac, County Attorney
Carolyn K. Eggert
Don C. Scurlock, Jr. Jeffrey K. Barton, Clerk to the Board
* * * * * * * * * * * * * * * * * * * * * * * * * * * *-* * * * * * *•* * * * * * * * * * *'* *
9:00 A. M. 1. CALL TO ORDER
2. INVOCATION - Rev. Pete LaBarre, Trinity Episcopal
3. PLEDGE OF ALLEGIANCE - Comm. Margaret C. Bowman
4. ADDITIONS TO THE AGENDA/ EMERGENCY ITEMS
NONE
5. PROCLAMATION AND PRESENTATIONS
None
6. APPROVAL OF MINUTES
Regular meeting of August 6, 1991
7. CONSENT AGENDA
A.
Release of Utility Liens
t
(memorandum dated August 15,
1991)
B.
Resignation of David Risinger from the Professional
Services Advisory Committee /
Appointment of Keith
Pelan
( memorandum dated August 22,
1991)
C.
Award Bid #91-111 / Relocation
of Wastewater Treatment
Plant ( River Run)
_
(memorandum dated August 26,
1991 )
D.
New Courthouse Project - Geotechnical Services
IRC RFP No. 91-127
(memorandum dated August 27,
1991)
®GOA
�,
SEP 31991
J
SES 3 1994
BOOK 8 4'; .-, F ,�,
Y U� ,-P4,
7.
CONSENT AGENDA (continued) :
E. Release of Easement Petition by: Lester 8 Luereda D.
Williams, Lots 15 8 16, Blk. 2, Kings Music Lands Sub.
(memorandum dated August 20, 1991 )
F. Firefighters' Insurance
_
( memorandum dated August 27, 1991)
_
G. Primary. Flood Insurance Coverage
(memorandum -dated August 27, 1991)
8.
CONSTITUTIONAL OFFICERS AND
GOVERNMENTAL AGENCIES
None
9:05 a. m. 9.
PUBLIC ITEMS
A. PUBLIC DISCUSSION ITEMS
None
B. PUBLIC HEARINGS
50th Court - Old Sugar Mill Estates Water Service
(memorandum dated August 23, 1991)
' 10.
COUNTY ADMINISTRATOR'S MATTERS
Re-examination of Consultant's Report
( memorandum dated August 28, 1991)
11.
DEPARTMENTAL MATTERS
A. COMMUNITY DEVELOPMENT
None
'
B. EMERGENCY SERVICES
None
C. GENERAL SERVICES
None
D. LEISURE SERVICES
None
E. OFFICE OF MANAGEMENT AND BUDGET
None
F. PERSONNEL
PPO Contracts
(memorandum dated August 28, 1991)
11.. DEPARTMENTAL MATTERS (continued):
G. PUBLIC WORKS
As -Built Resolutions S Assessment Rolls for Paving 8
Drainage Improvements to:
1) 2nd St. between 23rd Ave. 8 24th Ave.
2) 13th Ave. between 12th St. 8 14th St.
3) 12th Ave. between 12th St. 8 14th St.
(memorandum dated August 15, 1991)
H. UTILITIES
1. Anita Park - 38th PI. Water Service Project
( memorandum dated August 23, 1991)
2. Change Order No.- 2 with Diversified Drilling
- Corp. 8 Engineering 'Inspection Services
(memorandum dated August 22, 1991)
12. COUNTY ATTORNEY
A. Release
(memorandum dated August 22, 1991)
B. Train Whistles
( memorandum dated . August 28, 1991)
13. COMMISSIONERS ITEMS
A. CHAIRMAN RICHARD N. BIRD
B. VICE CHAIRMAN GARY C. WHEELER
Recommend appointment of Kevin Crowe to Tourist
Development Council
C. COMMISSIONER MARGARET C. BOWMAN
D. COMMISSIONER CAROLYN K. EGGERT
.t
E. COMMISSIONER DON C. SCURLOCK, JR.
14. SPECIAL DISTRICTS
A. NORTH COUNTY FIRE DISTRICT
None
B. SOUTH COUNTY FIRE DISTRICT
None
booK EaGc
SEP 3 1l BOOK '
14. SPECIAL DISTRICTS (continued):
C. SOLID WASTE DISPOSAL DISTRICT
1. Recycling Grant Part I I _ / Authorized Signature
( memorandum dated August 16, 1991)
2. In Item / Hangar Wastestream Survey
(memorandum dated August 28, 1991)
15. ADJOURNMENT
ANYONE WHO MAY WISH TO APPEAL ANY DECISION WHICH MAY BE MADE
AT THIS MEETING WILL NEED TO ENSURE THAT A VERBATIM RECORD OF
THE PROCEEDINGS IS MADE WHICH INCLUDES THE TESTIMONY AND
EVIDENCE UPON WHICH THE APPEAL WILL BE BASED.
Tuesday, September 3, 1991
The Board of County Commissioners of Indian River County,
Florida, met in Regular Session at the County Commission
Chambers, 1840 25th Street, Vero Beach, Florida, on Tuesday,
September 3, 1991, at 9:00 o'clock A.M. Present were Richard N.
Bird, Chairman; Gary C. Wheeler, Vice Chairman; Margaret C.
Bowman; Carolyn K. Eggert; and Don C. Scurlock, Jr. Also
present were James E. Chandler, County Administrator; Charles P.
Vitunac, Attorney to the Board of County Commissioners; Joseph
Baird, OMB Director; and Virginia Hargreaves, Deputy Clerk.
The Chairman called the meeting to order.
Reverend Pete LaBarre, Trinity Episcopal Church, gave the
invocation, and Commissioner Bowman led the Pledge of Allegiance
to the Flag.
PROCLAMATIONS AND PRESENTATIONS
Chairman Bird read aloud PROCLAMATION approved at the Board
meeting of August 27th, designating the week of September 8-14,
1991, as "CELEBRATE LITERACY WEEK," and presented the Proclama-
tion to Bobbie Rothmayer, president of the Adult Literacy Service
of Indian River County, Inc.
Mrs. Rothmayer accepted the Proclamation, stressing the
importance of their literacy programs, and expressing their
appreciation of the Board's support.
APPROVAL OF MINUTES
The Chairman asked if there were any additions or correc-
tions to the Minutes of the Regular Meeting of August 6, 1991.
There were none.
ON MOTION by Commissioner Wheeler, SECONDED by Com-
missioner Eggert, the Board unanimously approved the
Minutes of the Regular Meeting of August 6, 1991,
as written.
Boor
SEP 3 191
BQCiK Pt4�P..,.��b
CONSENT AGENDA
Commissioner Scurlock requested that Item C be removed from
the Consent Agenda for discussion.
A.NRelease `of_Utility _Liens
The Board reviewed memo from Lea Keller, CLA:
TO: Board of County Commissioners
A�6, 12._V
:,LR&u
FROM: Lea R. Keller, CLA, County Attorney's Office
DATE: August 15, 1991
RE: CONSENT AGENDA - B.C.C. MEETING 9/3/91
RELEASE OF UTILITY LIENS
I have prepared the following lien—related documents and request that
the Board authorize the Chairman to sign them:
1. Releases of Special Assessment Liens from
U.S. #1 (10th To Main Relief Canal) PROJECT
in the names of:
NPC LEASING CORP.
FOWLER COMPANY
2. Satisfaction for Payment of Impact Fee Lien
Extension in the name of:
WRIGHT
3. Releases of Special Assessment Liens from
SUMMERPLACE WATER PROJECT in the names of:
WADDELL
GASPERINI
4. Release of Assessment Lien from ROCKRIDGE
SEWER PROJECT in the name of:
:a NELSON
5. Release of Special Assessment Lien from
12TH STREET PROJECT in the name of:
DODD
6. Release of Special Assessment Lien from
A-1-A/NORTH BEACH PROJECT in the name of:
CARVEL
Additional back-up information is on file in the County Attorney's
Office.
ON MOTION by Commissioner Eggert, SECONDED by Com-
missioner Wheeler, the Board unanimously approved
the Releases of Special Assessment Liens listed
above and authorized the signature of the Chairman.
COPIES OF SAID DOCUMENTS ARE ON FILE IN THE OFFICE OF CLERK TO
THE BOARD
B. Appointment_ to Professional Services_ Advisory_ Committee
The Board reviewed memo from Commissioner Eggert:
TO: Board of County DATE: August 22, 1991 FILE:
Commissioners
SUBJECT: professional Services _
Advisory Committee
ll
Carolyn K. Eggert oe
FROM: County Commissioner REFERENCES:
Please accept with deep regret the resignation of David Risinger
from the Professional Services Advisory Committee and appoint in
his place Keith Pelan.
Peter Robinson, Chairman of the Professional Services Advisory
Committee, verified the continued need for someone to fill the
environment/landscape slot on the committee. He supports the
appointment of Keith Pelan.
ON MOTION by Commissioner Eggert, SECONDED by Com-
missioner Wheeler, the Board unanimously accepted
with regret the resignation of David Risinger from
the Professional Services Advisory Committee and
appointed Keith Pelan to serve in his place.
3 BOOK 04 I'Aue 37
SEP 3 1991
L
BOOK 8 4 FACE 13 "'
C. Bid #91-111 - Relocation of River Run VJVJ Treatment Plant
The Board reviewed memo from the Purchasing Manager Boynton:
DATE: August 26, 1991
TO: BOARD OF COUNTY COMMISSIONERS
THRU: James E.'Chandler, County Administrator
H.T. "Sonny" Dean, Director
Department of General Servic;A.
FROM: Fran Boynton, Purchasing Manager
SUBJECT: Award Bid #91-111
Relocation of Waste Water Treatment Plant(River Run)
BACKGROUND INFORMATION:
Bid Opening Date:
Specifications mailed to:
Replies:
BID TABULATION
Ted Myers
Winter Beach, F1
ORIGINAL ESTIMATE:
SOURCE OF FUNDS:
July 10, 1991
Eight (8) Vendors
One (1) Vendor
$ 23,880.80
$ 11,000.00
Indian River County Project # US-9001.1DC
TOTAL AMOUNT OF BID:
RECOMMENDATION:
$ 23,880.80
Staff recommends that the bid be awarded to Ted Myers Contracting
Co.,Inc as the sole bidder meeting specifications as set forth in
the Invitation to Bid. (See attached memo.)
In addition, staff requests the Board's approval of the attached
agreement when all requirements are met acid approved as to form
by the County Attorney.
Commissioner Scurlock commented that although, as he under-
stands it, there is only one bid on this item, he did receive a
phone call from an individual regarding this project some time
ago and referred him to Utilities. He never heard anything more,
and possibly this individual did not pursue this further, but he
was surprised to see that there wasn't more than one bid.
Administrator Chandler advised that the response received
from others contacted was that it was a small project and there
was not much interest. He asked if this person was a prospective
bidder.
Commissioner Scurlock had the impression that he was but
noted that he had a bit of a communication problem in under-
standing this person and just referred him to Utilities. He
4
advised that he would move approval of this item but asked that
someone check with Utilities on this.
Administrator Chandler confirmed that this would be done.
ON MOTION by Commissioner Scurlock, SECONDED by Com-
missioner Eggert, the Board unanimously awarded
Bid 91-111 for relocation of the River Run WW Treat-
ment Plant to the sole bidder, Ted Myers Contracting
Company in the amount of $23,880.80 as recommended
by staff.
(AGREMAMT NOW RECEIVED AND ON FILE IN OFFICE OF CLERK TO BOARD)
D. Bid #91-127 - Geotechnical Services New Courthouse Project
The Board reviewed memo from Purchasing Manager Boynton:
DATE: AUGUST 27, 1991
TO: HONORABLE BOARD OF COUNTY COMMISSIONERS
THRU: JAMES E. CHANDLER
COUNTY ADMINISTRATOR
H.T. "SONNY" DEAN, DIRECTOR
DEPARTMENT OF GENERAL SERVI
FROM: FR_N BOYNTON, PURCHASING MANAGER
SUBJECT: NEW COURTHOUSE PROJECT - GEOTECHNICAL SERVICES
INDIAN RIVER COUNTY RFP NO. 91-127
BACKGROUND:
This bid was taken for predesign geotechnical work to be done on the
new courthouse site and to receive quotations for any additional
similar work to be done during design.
Bid Opening Date:
Specifications mailed to:
Replies:
FIRM NAME
Ardaman & Associates
Port St. Lucie, FL.
Universal Engineering Sciences
Merritt Island, FL.
Jammal & Associates
West Palm Beach, FL.
BUDGETED AMOUNT
August 19,1991
Twelve (12) Vendors
Three (3) Bids
Three Statements of "No Bid"
VENDOR BID
$ 2,500.00
4,686.00
6,700.00
$15,000.00
SOURCE OF FUNDS: Optional Sales Tax - Court Facility Project
TOTAL AMOUNT OF BID: $2,500.00
5
BOOK 4 f,4GE .��
P 3
RECOMMENDATIONS:
I
BOOK
Staff. and the Construction Manager have reviewed the proposals and
recommends the bid be awarded to Ardaman & Associates, Inc. as the
lowest, most responsive and responsible bidder meeting specifications
for the subject project.
ON MOTION by Commissioner Eggert, SECONDED by Com-
missioner Wheeler, the Board unanimously awarded
Bid 91-127 for geotechnical work on the new Court-
house site to Ardaman & Associates, Inc. as the
lowest, responsive and responsible bidder in the
amount of $2,500 as recommended by staff.
E. Release of Easement_- Kings_ Music_ Land_ Subdv__(Williams)
The Board reviewed memo from Code Enforcement Officer Heath:
TO: James E. Chandler
.County Administrator
DEPARTMENT HEAD CONCURRENCE:
K2 F. F - F
Robert M. Keati c
.1,P
-Community Devel pmt_ Director
THROUGH:. Roland M. DeBlois l
Chief, Environmental Planning
and Code Enforcement
FROM: Charles W. Heath (?,kj, /i,
Code Enforcement Officer
DATE: August 20, 1991
SUBJECT: RELEASE OF EASEMENT PETITION BY:
Lester & Luereda D. Williams
Lots 15 & 16, Block 2, Kings Music Lands Subdivision
It is requested that the data herein presented be given formal
consideration by the Board of County Commissioners at their regular
meeting of September 03, 1991.
DESCRIPTION AND CONDITIONS:
The County has been petitioned by Lester & Luereda D. Williams,
owne3vof the subject property, for the release of the common three
(3) foot side lot utility and drainage easements of Lots 15 & 16,
Block 2, Kings Music Lands Subdivision, being the southerly three
(3) feet of Lot 15 and the northerly three (3) feet of Lot 16. It
is the petitioner's intention to construct a single-family
residence on the subject property.
The current zoning classification of the subject property is RS -3,
Single -Family Residential District. The Land Use Designation is L-
1, allowing up to three (3) units per acre.
-
M
ALTERNATIVES AND ANALYSIS:
i
The request has been reviewed by Southern Bell Telephone Company,
Florida Power & Light Company, Florida Cablevision Corporation,
the Indian River County Utilities Department and the Road & Bridge
and Engineering Divisions. Based upon their reviews, there would be
no adverse impact to utilities being supplied to the subject
property by release of the easements.
RECOMMENDATION:
Staff recommends to the Board, through the adoption of •a
resolution, the release of the common three (3) foot side lot
utilities and drainage easements, being the southerly three (3)
feet of Lot 15, and the northerly three (3) feet of Lot 16, Block
2, Kings Music Lands Subdivision, Section 17, Township 32 South,
Range 39 East, as recorded in Plat Book 6, Page 17, of the Public
Records of Indian River County, Florida.
and
ON MOTION by Commissioner Eggert, SECONDED by Com-
missioner Bowman, the Board unanimously adopted
Resolution 91-97 releasing certain easements in
Kings Music Lands Subdivision as requested by
Lester & Luereda Williams.
RESOLUTION NO. 91-97
A RESOLUTION OF INDIAN RIVER COUNTY, FLORIDA,
ABANDONING CERTAIN EASEMENTS IN THE KINGS
MUSIC LANDS SUBDIVISION, LOTS 15 & 16, BLOCK
2, ACCORDING TO THE PLAT THEREOF AS RECORDED
IN PLAT BOOK 6, PAGE 17, OF THE PUBLIC RECORDS
OF INDIAN RIVER COUNTY, FLORIDA.
WHEREAS, Indian River County has easements as described below,
WHEREAS, the retention of those easements serves no public
purpose,
NOW, THEREFORE, BE IT RESOLVED by the Board of County
Commissioners of Indian River County, Florida that:
This release of easement is executed by Indian River County,
Florida, a political subdivision of the State of Florida, whose
mailing address is 1840 25th Street, Vero Beach, Florida 32960,
Grantor, to Lester & Luereda D. Williams, his successors in
interest, heirs and assigns, whose mailing address is 2286 15th
Avenue S.W., Vero Beach, Florida 32962 Grantee, as follows:
Indian River County does hereby abandon all right, title, and
interest that it may have in the following described easements:
BOOK
r
SEP 3 1991
BOOK 84 P,�GE l'
The common three (3) feet side lot utility easements of
Lots 15 & 16, Kings Music Lands Subdivision, Block 2,
more particularly described as the southerly three (3)
feet of Lot 15, and the northerly three (3) feet of Lot
16, as recorded in Plat Book 6, Page 17 of the Public
Records of Indian River County, Florida
THIS RESOLUTION was moved for adoption by
Commissioner Eggert
, seconded by Commissioner Bowman , and
adopted on the 3 day of September , 1991, by the following
vote:
Commissioner Bird Aye
Commissioner Wheeler Aye
Commissioner Bowman Aye
Commissioner Eggert Aye
Commissioner Scurlock Aye
The Chairman thereupon declared the resolution duly passed
and adopted this 3 ,.day of September , 1991.
BOARD OF COUNTY COMMISSIONERS
OF INDIAN RIVER COUNTY,
FLORIDA
By
Richar Bird, airm n
Attest By
,Jeffre
Clerk
F. Firefighters'_ Insurance
The Board reviewed memo from Risk Manager Beth Jordan:
8
To: James E. Chandler, County Administrator
THRU: Jack Price, Personnel Director
FROM: Beth Jordan, Risk Manager/
DATE: 27 August 1991
SUBJECT: Agenda Consideration; Firefighters' Insurance
Please consider the following for inclusion on the Board's
September 3, 1991 Board consent agenda.
Staff has recently received renewal information for the life
insurance coverages for both paid and volunteer firefighters,
coverages which are required by State law and which have been
carried for several years through Schlitt Services, Vero Beach.
The renewal premiums are consistent with those in the previous year
and are as follows: excess coverage for intentional' acts, $702.00;
basic life for paid employees, $1,060.50; and basic life for
volunteers, $2,708.00. Total costs are $4,470.50.
Staff recommends renewal of these insurance coverages at an annual
cost of $4,470.50.
ON MOTION by Commissioner Eggert, SECONDED by Com-
missioner Wheeler, the Board unanimously approved
renewal of the life insurance coverages for both
paid and volunteer firefighters at an annual cost
of $4,470.50 through Schlitt Insurance Services as
recommended by staff.
G. Primary_ Flood_ InsuranceCoverage
_
The Board reviewed the following memo from the Risk Manager:
9 A00
SEP 3 199`1
BOOK.
i,
'1'0: James E. Chandler, County Administrator
THRU: Jack Price, Personnel Director -A-0-
FROM: Beth Jordan, Risk Manage
DATE: 27 August 1991
SUBJECT: Request for Agenda Consideration;
Primary Flood Insurance Coverage
Please consider the following information for inclusion on the
Board's September 3, 1991 consent agenda.
The County currently carries excess flood insurance on its
buildings and contents with a deductible of $200,000.00. We have
received a premium quote of $5,720.00 annually to provide coverage
up to the $200,000.00 level for the County's most costly buildings:
County Administration Building,, Sheriff's Administration Building,
Jail, North County Library, Main Library and Public Health Unit
Building. The quote was obtained through Schlitt Insurance
Services, current agent for the excess flood coverage. -
Staff recommends the Board authorize purchase of this primary flood
insurance for its buildings and contents at an,annual premium of
$5,720.00.
ON MOTION by Commissioner Eggert, SECONDED by Com-
missioner Wheeler, the Board unanimously authorized
purchase of primary flood insurance for the above
described buildings through Schlitt Insurance Services
at an annual premium of $5,720 as recommended by staff.
PUBLIC _HEARING ___ OLD _ SUGAR_ MILL_ ESTATES_ WATER SERVICE-ASSESSMTS
The hour of 9:05 o'clock A.M. having passed, the Deputy
Clerk read the following Notice with Proof of Publication
attached, to -wit:
10
VERO BEACH PRESS -JOURNAL
Published Daily
Vero Beach, Indian River County, Florida
COUNTY OF INDIAN RIVER: STATE OF FLORIDA
Before the undersigned authority personally appeared J. J. Schumann, Jr. who on oath
says that he is Business Manager of the Vero Beach Press-Joumal, a daily newspaper published
at Vero Beach in Indian River County, Florida; that the attached copy of advertisement, being
in the matter
in the Court, was pub.
lisheo in said newspaper in the issues of �i/i�f4X
Affiant further says that the said Vero Beach Press -Journal is a newspaper published at
Vero Beach, in said Indian River County; Florida, and that the said newspaper has heretofore
been continuously published in said Indian River County, Florida. each daily and has been
entered as second class mail matter at the post office in Vero Beach, in said Indian River Coun-
ty, Florida, for a period of one year next preceding the first publication of the attached copy of
advertisement; and affiant further says that he has neither paid nor promised any person, firm
or corporation any discount, rebate, commission or refund for the purpose of securing this
advertisement for publication in the said newspaper.
Sworn to and subscribed before me this day o A.O. 19 zz
(Busines ' anager).
PUBLIC HEARING - SPECIAL ASSESSMENTS..
WATERLINE EXTENSION - OLD SUGAR MILL
The Board of Cm-fty Commissioners of Indian
River County, Florida, hereby provides notice Of
PUBLIC HEARING schedi led for 9:05. AAt on
pTUESDAY, SEPTEMBER 3. 1991, to dWem a pro-
ESS-
MENT PROJECT In I d an River � farthe in-
stanation of a WATERLINE IN OLD SUGAR MILL
ESTATES (50TH COURT), and providvg for special .
assessment Ones to be made of record. on the
Properties to be served
Anyone who may wish to appeal any decision wttich
may be made at this meeting will need to ensue
that a verbatim record of the, prncee irV is made,
which erohrdes testimony and Mier= upon which
the appeal Is based.
August 12,19,1991 8=04
Administrator Chandler reviewed the following:
DATE: AUGUST 23, 1991
TO: JAMES E. CHANDLER
COUNTY ADMINISTRATOR
FROM: TERRANCE G. PINTO'
DIRECTOR OF UTILITY SERVICES
PREPARED JAMES D. CHASTAI
AND STAFFED MANAGER OF ASSES PROJECTS
BY: DEPARTMENT OF UTILITY SERVICES
SUBJECT: 50TH COURT - OLD SUGAR MILL ESTATES WATER SERVICE
INDIAN RIVER COUNTY PROJECT NO. UW -90 -24 -DS
BACKGROUND
On August 6, 1991, the Indian River County Board of County
Commissioners approved Resolutions 91-91 and 91-92, which contained
the preliminary assessment roll and established the public hearing
for the subject project. Property owners have been notified of the
public hearing by certified mail. Resolution 91-91 was published in
the Vero Beach Press Journal on August 14, 1991. (See attached
agenda item and minutes of the above meeting.)
SEP 3 '1991
SEP 3 B91
ANALYSIS
BOOK ' -
r
Design of the water distribution system is complete. Approval of
the attached Resolution III will confirm and approve the preliminary
assessments. The attached map displays the area to benefit from the
assessment project. The project will serve the 16 properties on the
east and west of 50th Court, south of 16th Street. These are all
approximately 1/2 acre plus or minus homesites; of which 69% or 13
- of the owners signed the petition for water service. According to
Indian River County's Comprehensive Plan, the County Public Health
Unit, Division of Environmental Health, the minimum size lot on
which a well and septic system may be utilized is .50 or 1/2 acre.
ot
The preliminary assessment cost of the property owners is
$36,777.00, which includes project construction cost, engineering
and administration. The cost per square foot is $0.1016.
RECOMMENDATION 4.
The staff of the Department of Utility Services recommends that the
Board of County Commissioners approve Resolution III, which'"affirms
the preliminary assessment of the subject project.
Commissioner Scurlock believed the key is that the cost is
just a little over 104 per square foot .
Chairman Bird asked if anyone present wished to be heard.
There were none, and he thereupon closed the public hearing.
ON MOTION by Commissioner Scurlock, SECONDED by Com-
missioner Eggert, the Board unanimously adopted
Resolution 91-98 confirming special assessments in
Old Sugar Mill Estates (50th Court) and also in
connection with this project adopted Resolution 91-99
accepting utility easements in Old Sugar Mill Estates
Subdivision.
RESOLUTION NO. 91-98
A RESOLUTION OF INDIAN RIVER COUNTY, FLORIDA,
CONFIRMING THE SPECIAL ASSESSMENTS IN
CONNECTION WITH A WATERLINE EXTENSION IN OLD
SUGAR MILL ESTATES (50th COURT) AND PROVIDING
FOR SPECIAL ASSESSMENT LIENS TO BE MADE OF
RECORD.
WHEREAS, the Board of County Commissioners of Indian River
County has, by Resolution No. 91-919 adopted August 6, 1991,
determined to make special assessments against certain properties to be
serviced by a waterline extension of the County located in the area
of Old Sugar Mill Estates (50th Court); and
RESOLUTION 91-98 IS ON FILE IN THE OFFICE OF CLERK TO THE BOARD
IN ITS ENTIRETY.
12
RESOLUTION NO. 91- 9 9
A RESOLUTION OF INDIAN RIVER COUNTY,
FLORIDA, FORMALLY ACCEPTING UTILITY
EASEMENTS IN OLD SUGAR MILL ESTATES
SUBDIVISION.
WHEREAS, Indian River County is in the process of installing water
lines in 50th Court; and
WHEREAS, in connection with this project, it is necessary for the
County to install its water lines in certain utility easements in the following
subdivision:
OLD SUGAR MILL ESTATES SUBDIVISION, Plat Book 9, Page 82
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY
COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, that the Board
hereby formally accepts the utility easements, as offered to the County,
shown on the plat of the above -referenced subdivision.
The resolution was moved for adoption by Commissioner Scurlock ,
and the motion was seconded by Commissioner Eggert_, and, upon being
put to a vote, the vote was as follows:
Chairman Richard N. Bird Aye
Vice Chairman Gary C. Wheeler Aye
Commissioner Don C. Scurlock, Jr. Aye
Commissioner Margaret C. Bowman Aye
Commissioner Carolyn K. Eggert Aye
The Chairman thereupon declared the resolution duly passed and
adopted this 3 day of September , 1991.
BOARD OF COUNTY COMMISSIONERS
INDIAN RIVER COUNTY, FLORIDA
Attest:
Jeffrey Barton, C erk p
B
Y
Richard N. Bird
Chairman
13 BOOK F';i,t.��
SEP 3 1991
SEP
�Yl BOOK 84
RE-EXAMINATION OF CONSULTANT' S_ REPORT` (CH2M HILL)
Administrator Chandler reviewed the following:
1"0: Board of County Commissioners DATE: August 28, 1991
FRO
i/County
E. Chandler
Administrator
SUBJECT:
REFERENCES:
FILE:
Based
on a study and
recommendations prepared
by the consulting firm of
CH2M
Hill, the Board
of County Commissioners on
March 12, 1991 adopted a
series
of utility rate increases to be effective for a
2-1/2 year time frame.
Subsequently, it was determined that an error was made by the consultants in
that projected operating expenses for i:he proposed sludge facility had not
been deleted. The net effect was that the monthly wastewater facilities base
charge was 75 cents higher than necessary. As was presented during the
July budget session, the new rates are proposed to be reduced by that
amount until the new facility becomes operational.
Staff received assurances both verbally and in writing from the consultants
that they had verified that there were no other errors, with particular
emphasis on the areas relating to the sludge facility.
During the last two weeks, it has been determined that another error had
been made by the consultants. Contrary to representations made in a letter
dated June 17, 1991 from CH2M Hil-1, debt service of approximately $800,000
for the . sludge facility was not deferred from fiscal year 1992 to fiscal year
1993.
As a result, there are serious concerns as to whether the study contains
other errors and as such, a serious credibility question relating to the
validity of the rates recommended by the consultants. Predicated on the
consultants recommendations, a number of decisions have been made by the
County in terms of not only formal actions, such as adoption of the rates,
but also for financial and planning purposes. In addition to the most recent
error discovered, if there are other errors, there could be potentially serious
implications in a number of areas.
Obviously, a thorough re-examination of the rate elements and the resulting
rate recommendations is required immediately. in a meeting Tuesday, August
27, with Gregory T. McIntyre, Vice President and Regional Manager of CH2M
Hill, he indicated that he understood thoroughly the County's concerns and
position with respect to this matter. In addition, he expresses concern about
his firm's credibility and reputation. As a result, he indicated that his firm
will immediately re-examine the rate elements; identify errors, if any, and
make any required corrections and submit a final report. The preliminary
estimate is three (3) weeks to complete the re-examination. .I.n addition, Mr.
McIntyre agreed that the individuals who prepared the original study would
not be assigned to this task. The preceding will be at no expense to the
County. Mr. McIntyre indicated that he understood, by the County agreeing
to have his firm do the re-examination, the County is not waiving 'any rights
to future remedies if the County deems it necessary.
Confirmation of the preceding understanding is to be received in writing from
CH2M Hill prior to the Tuesday Commission meeting.
14
The Administrator noted that, needless to say, we are
disappointed with the results we have seen on this particular
study, but we have received the following letter from CH2M Hill,
and we have confidence that they will do everything necessary to
get us a good quality product within the 3 -week time frame.
Engineers
Planners
♦ Economists
Scientists
August 28, 1991 128Zy30�j
SEF10.20 AUG 1991
ADMINISTRATOR'S
N
N OFFICE
Mr. Jim Chandler
County Administrator
Indian River County
1840 25th Street
Vero Beach, FL 32960
Dear Mr. Chandler:
Subject: Letter of Understanding to Undertake Independent Evaluation and
Update of Fee and Rate Study
We appreciated the opportunity to meet with you, Terry Pinto, and Joe Baird on
August 27. We feel that we gained a sound understanding of your concerns and we
want to confirm to you that we are committed to addressing them promptly.
In accordance with our discussions, we are proposing to conduct the following tasks:
1: Review Fiscal Year 1991 revenue and expense estimates and 1992 budget data,
and update our revenue and expense assumptions to conform with Fiscal Year
1992 data.
2. Review the capital expenditure .information used in developing the impact fees
and confirm consistency of cost figures with the master plan and other capital
improvement programs.
3. Evaluate the calculations and data used in the fee and rate study and identify
any aspects of the analysis that warrant revision or which would materially
affect the adequacy of the fees and rates to meet the County's revenue
requirements in Fiscal Years 1992 and 1993.
4. Prepare a technical memorandum summarizing the results of the independent -
evaluation and update analysis, addressing changes in assumptions between the
March 1991 fee and rate study report and this. analysis and the adequacy and
appropriateness of the rates recommended in the March 1991 fee and rate study.
5. Present the results of the evaluation and update to you and your staff.
CH2M HILL Southeast Florida Office Hillsboro Executive Center North. 800 Fairway Drive, Suite .
.4264008
Deerfield Beach, Florida 33441 350 305
,, 405.426.4008
SEP 3 1991 15 BOOK 4-
_I
SEP IM11
BOOK
As offered and agreed upon at the August 27 meeting, CH2M HILL will perform
these tasks at no cost to the County. We will complete the technical memorandum
by September 20, 1991, and look forward to presenting the results to you at that time.
Based on our discussions at the August 27 meeting, it is our understanding that the
evaluation and update will not address the basic concepts and methods used in the
fee and rate study.
In addition to these tasks listed above, we will conduct a preliminary analysis of the
adequacy of the water and wastewater rates scheduled to be in effect in Fiscal Year
1992 to meet the utility system's revenue requirements. It is our goal to have a letter
to you on this matter prior to your September 5, 1991, budget hearing.
To ensure objectivity in our analysis, we will conduct this effort using independent
staff who have not been previously involved on this project. The team will include a
senior economist experienced in water and wastewater utility rate analysis. This staff
will transition into the study within the next 7 days. We will be in contact with your
staff by the end of next week.
Please call me if you have any questions or further concerns on tms matter. I want to
assure you that we are firmly committed to providing quality service to Indian River
County. We have enjoyed our work for you and it is our goal to win and maintain
your confidence.
Sincerely,
CH2M HILL
G ory T Mtegional
ice sidenManager
Commissioner Scurlock noted that he obviously has some
concern about this matter in that he has been liaison with
Utilities, and he advised that since the error of 754 in the base
facility charge came to light, he has worked with Mr. Chandler
and Mr. Baird and identified 6 other potential errors. He
believed that the impact fee needs to be rethought - the fire
hydrant fee at this point seems to be not consistent with what
our fee is - the septage sludge fee is in there at 1/2 the
revenue stream that CDM's master plan and septage/sludge facility
study proposed to us - he cannot identify any number in there in
terms -of revenue from grease - and the last item relates to the
$13.00 surcharge on the Sea Oaks facility acquisition. He, OMB
Director Baird, and Administrator Chandler, have worked many
hours on this, and he shares some of the embarrassment that Mr.
Chandler has in having to have a rethinking of this. We pay good
money to our consultants for their services, and he did not think
it is fair for our staff and himself to have to identify these
kind of problems. This is not something staff has fallen down
on. In fact, the error only came to light as a result of staff
16
checking back through the study in preparation for obtaining
approval from FHA for our septage/sludge facility.
Commissioner Scurlock felt that OMB Director Baird is to be
complimented for his thoroughness, and Administrator Chandler
concurred that if Mr. Baird had not gone through this to the
extent that he did, this might not have been discovered.
PPO CONTRACTS
Administrator Chandler reviewed memo from Personnel Director
Price:
..0.0....0...0......0..000....00000..0*......00.00....0..00.00...
To:. James Chandler,
County Administrator
Date: August 28, 1991
From: Jack Price, Pers nnel Sub: PPO Contracts
Indian River County contracted with Stanford & Co., Insurance
Consultants, to negotiate additional PPO discounts with local
providers. This activity was successful and we are now at the
point of reducing those discount agreements to contracts.
The contracts will involve complex and detailed commitments
regarding PPO activity for the coming fiscal year. The providers'
-legal and management staff have reviewed proposed contracts and
recommended a number of changes.
The County Attorney's staff has been most helpful in reviewing the
contracts anal the proposed changes. ' As that work progressed,
.however, we became convinced that our objective could best be met
by using Stanford & Co.'s wealth of experience with PPO
relationships and PPO contracts in this task. This program is too
important to risk an unfavorable contract.
Stanford & Co. is prepared to work with Indian River County staff
to complete the contracts, ready for execution by mid-September,
insuring that the negotiated terms are properly- reflected. The
maximum expense for this assistance is $2,160. Money is available
in the Outside Services account.
Thanks for your assistance.
Administrator Chandler confirmed that we have found this was
a bit more complex than anticipated. We need to have this right
in the beginning, and he felt we do need some assistance in this
area.
ON MOTION by Commissioner Eggert, SECONDED by Com-
missioner Scurlock, the Board unanimously authorized
having Stanford & Co. assist staff as described above
at a maximum expense.of $2,160.
SEP 199 1 BOOK F't:��E .,.
BOOK 8 4
PAVING & DRA I NAGE AS -BUILT RESOLUT I ONS ASSESSN1_E_N_T___R_0_L_L_S- 2nd
ST. - 13th AVE. - 12th AVE.
Michelle Gentile, CET, made the staff presentation, as
follows:
TO:
THROUGH:
FROM:
James Chandler
County Administrator
James W. Davis, P.E.
Public Works Director
and �-
Roger D. Cain, P.E.
County Engineer
Michelle A. Gentile, CE
Civil Engineer
SUBJECTt*' As -Built Resolutions & Assessment Rolls for Paving and
Drainage Improvements to:
1)_. 2nd Street between 23rd Avenue & 24th Avenue
2) 13th Avenue between 12th Street & 14th Street
3) 12th Avenue between 12th Street & 14th Street
DATE: August 15, 1991
DESCRIPTION AND CONDITIONS
The paving of the above roads has been completed. The final
assessments are as follows:
1) 2nd Street
2) 13th Avenue
3) ;; 12th Avenue
Preliminary Estimates
$12,186.71 - 100%
$ 91140.03 - 75
(533.88 Front Footage)
$17.12/per FF
Final Cost
$7,816.29 - 1000
$5,979.46 - 750*
(533.88 Front Footage)
$11.20/per FF
Preliminary Estimates Final Cost
$58,960.67 - 1000 $47,703.44 - 100%
;$44,220.50 75% $36,493.13 - 75%*
(2492.70 Front Footage)(2492.70 Front Footage)
$17.74/per FF $14.64/per FF
Preliminary Estimates
$56,808.79 - 100%
$42,606.59 - 75%
(2521.1 Front Footage)
$16.90/per FF
Final Cost
$51,608.40 - 100%
$39,480.43 - 75%*
(2521.1 Front Footage)
$15.66/per FF
*This figure includes 2% Tax Collector's fee.
The final assessment rolls have been prepared and are ready to be
delivered to the Clerk to the Board. Assessments for 2nd Street
and 12th Avenue are to be paid within 90 days or in 2 equal
installments, the first to be made twelve months from the due date
and subsequent payments to be due yearly from the due date at an
interest rate of 12% established by the Board of County
Commissioners. During the pubic hearing for paving 13th Avenue,
the Board extended the payment schedule to five years. The
assessments are to be paid within 90 days or in five equal
installments, the first to be made twelve months from the due date
and subsequent payments to be due yearly from the due date at an
interest rate of 12%.
18
ALTERNATIVES AND ANALYSIS
Since the final assessment to the benefitted owners is less than
the preliminary assessment roll, the only alternative presented is
to approve the final assessment rolls.
RECOMMENDATION
It is recommended that the final assessment roll and the "As -Built
Resolutions" for the paving of the above mentioned roads be
approved by the Board of County Commissioners and that it be
transferred to the Office of the Clerk to the Board for recording
in the "Assessment Lien Book" and to the Tax Collector Is office for
collett3An.
ON MOTION by Commissioner Eggert, SECONDED by Com-
missioner Scurlock, the Board unanimously adopted the
following Resolutions certifying "as -built" costs for
certain paving and drainage improvements:
Resolution 91-100 - 2nd St. bet. 23rd S 24th Aves.
Resolution 91-101 - 13th Ave. bet. 12th & 14th Sts.
Resolution 91-102 - 12th Ave. bet. 12th & 14th Sts.
RESOLUTION NO. 91-100
A RESOLUTION OF INDIAN RIVER COUNTY CERTIFYING
01 "AS -BUILT" COSTS FOR CERTAIN PAVING AND DRAINAGE
IMPROVEMENTS TO 2ND STREET BETWEEN 24TH AVENUE AND
23RD AVENUE, DESIGNATED AS PROJECT NO. 8847, AND
OTHER CONSTRUCTION NECESSITATED BY SUCH PROJECT;
PROVIDING FOR FORMAL COMPLETION DATE, AND DATE FOR
PAYMENT WITHOUT PENALTY AND INTEREST.
RESOLUTION NO. 91- 101
A RESOLUTION OF INDIAN RIVER COUNTY CERTIFYING
"AS -BUILT" COSTS FOR CERTAIN PAVING AND DRAINAGE
IMPROVEMENTS TO 13TH AVENUE BETWEEN 12TH STREET
AND 14TH STREET, DESIGNATED AS PROJECT NO. 8707 ,
AND OTHER CONSTRUCTION NECESSITATED BY SUCH
PROJECT; PROVIDING FOR FORMAL COMPLETION DATE, AND
DATE FOR PAYMENT WITHOUT PENALTY AND INTEREST.
RESOLUTION NO. 91-102
A RESOLUTION OF INDIAN RIVER COUNTY CERTIFYING
"AS -BUILT" COSTS FOR CERTAIN PAVING AND, DRAINAGE
IMPROVEMENTS TO 12TH AVENUE BETWEEN 12TH STREET
AND 14TH STREET, DESIGNATED AS PROJECT NO. 8821,
AND OTHER CONSTRUCTION NECESSITATED BY SUCH
PROJECT; PROVIDING FOR FORMAL COMPLETION DATE, AND
DATE FOR PAYMENT WITHOUT PENALTY AND INTEREST.
RESOLUTIONS 91-100, 91-101, AND 91-102, ARE ON FILE IN THE OFFICE
OF CLERK TO THE BOARD IN THEIR ENTIRETY.
SEP 19
80oK 84
SEP 3 1991
BOOK'
ANITA PARK - 38TH PLACE WATER SERVICE PROJECT
James Chastain, Assessment Projects Manager, reviewed the
following:
- DATE: AUGUST 23, 1991
TO: JAMES E. CHANDLER
COUNTY ADMINISTF.ATOR
i,
FROM: TERRANCE G. PINTO
DIRECTOR OF UTILITY SERVICES
PREPARED JAMES D. CHAST
AND STAFFED MANAGER OF AS S NT PROJECTS
BY: DEPARTMENT OF. ILI9TY SERVICES
SUBJECT: ANITA PARK - 38TH PLACE WATER SERVICE PROJECT
INDIAN RIVER COUNTY PROJECT NO. UW -91 -05 -DS
1
BACKGROUND
On April 9, 1991, the Indian River County Board of County
Commissioners approved the petition for water service in Anita Park
Subdivision - 38th Place, east off Kings Highway. Design service
has been completed by the Department of Utility Services staff. We
are now ready to begin the assessment process associated with this
project. (See attached agenda item.)
ANALYSIS
Attached please find Resolutions 1 and 2 for the assessment project.
..The cost per square foot is $0.1153, and the project will serve the
30 lots bordering on 38th Place from Kings Highway/58th Avenue, east
.to 56th Avenue. The petition for this service was signed by owners
:,-.of 20, or 67%, of the lots.
All of the lots in this project are substandard or "undersized,"
according to Indian River County's Comprehensive Plan, and the
County Public Health Unit, Division of Environmental Health, which
require that new lots utilizing well and septic systems be a minimum
of 1/2 acre. If served by a public water system, the lot may be
reduced to 1/4 acre in size. Lots not meeting these minimum
standards are called "undersized lots."
The attached map displays the area to benefit from the assessment
project. The total estimated cost to be assessed is,$27,430.00.
RECOMMENDATION.
The staff of the Department of Utility Services recommends that the
Board of County Commissioners approve the attached resolutions and
set the•assessment hearing date. -
ON MOTION by Commissioner Eggert, SECONDED by Com-
missioner Wheeler, the Board unanimously adopted
Resolutions 91-103 and 91-104, providing for installa-
tion of water service in Anita Park and setting a time
and place for the public hearing.
20
77
RESOLUTION NO. 91- 1 n a
A RESOLUTION OF INDIAN RIVER COUNTY,
FLORIDA, PROVIDING FOR INSTALLATION OF
WATER SERVICE IN ANITA PARK (38th PLACE);
PROVIDING THE TOTAL ESTIMATED COST,
METHOD OF PAYMENT OF ASSESSMENTS, NUMBER
OF ANNUAL INSTALLMENTS, AND LEGAL
DESCRIPTION OF THE AREA SPECIFICALLY
SERVED.
WHEREAS, the Board of County Commissioners of Indian River
County has determined that the improvements herein described are
necessary to promote the public welfare of the county and has deter-
mined to defray the cost thereof by special assessments against certain
properties to be serviced by a waterline of the County located in Anita
Park (38th Place), hereinafter referred to as Project No. UW -91 -05 -DS;
RESOLUTION NO. 91- 104
A RESOLUTION OF INDIAN RIVE. COUNTY,
FLORIDA, SETTING A TIME AND PLACE AT WHICH
THE OWNERS OF PROPERTY IN ANITA PARK (38th
PLACE) , AND OTHER INTERESTED PERSONS, MAY
APPEAR BEFORE THE BOARD OF COUNTY
COMMISSIONERS AND BE HEARD AS TO THE
PROPRIETY AND ADVISABILITY OF CONSTRUCT-
ING A WATERLINE EXTENSION, AS TO THE COST
THEREOF, AS TO THE MANNER OF PAYMENT
THEREFOR, AND AS TO THE AMOUNT THEREOF
TO BE SPECIALLY ASSESSED AGAINST EACH
PROPERTY BENEFITED THEREBY.
WHEREAS, the Board of County Commissioners of Indian River
County has, by Resolution No 91-103 , determined that it is necessary
for the public welfare of the citizens of the county, and particularly as
to those living, working, and owning property within the area
described hereafter, that a waterline be installed in approximately 20
properties hereinafter described; and
WHEREAS, it has been determined that the cost' to be specially
assessed with respect thereto shall be approximately $ .1153 per square
foot; and
RESOLUTIONS 91-103 AND 91-104 ARE ON FILE IN THE OFFICE OF CLERK
TO THE BOARD IN THEIR ENTIRETY.
BUCK F,� c .�..c�er
21 (J �
.�
SEP � ���
EP 3 1991
BOOK
CHANGE ORDER 2 W/DIVERSIFIED DRILLING CORP. - ENGINEERING
INSPECTION SERVICES
Capital Projects Engineer McCain reviewed the following:
DATE: AUGUST 22, 1991
TO: JAMES E. CHANDLER
COUNTY ADMINISTRATOR
FROM: TERRANCE G. PINTO
DIRECTOR OF UTIL S ICES
PREPARED WILLIAM CAIN
AND STAFFED CAPI OJ C S ENGINEER
BY: DE FUTILITY SERVICES
SUBJECT: CHANGE ORDER NO. 2 WITH DIVERSIFIED DRILLING CORP.
AND ENGINEERING INSPECTION SERVICES
BACKGROUND
On May 21, 1991, the Board of County Commissioners approved Change
Order No. 1 with Diversified Drilling Corp. With Change Order No. 1,
we drilled out an 80 -foot concrete plug at the bottom of the new well
No. 3. This was done in order to increase the well's production
capabilities; it was, however, only partially successful. We have
increased the production rate to approximately 300 gpm with:
conductivity readings around 1800 micro -mhos and a chloride level
around 700 ppm (which is well within and below the acceptable limits).
We now wish to drill deeper, under the observation of the engineer's
hydrologist (see attached copies).
ANALYSIS
By drilling Well No. 3 to a deeper depth, approximately 960 feet, we
hope to increase the production level to 500 gpm, which is in line with
the existing good well (No. 1) at the North Beach facility. The County
and the engineer concur that the well in its present state does not
satisfy either the County's or the regulatory agencies' needs. We are
proposing two parts to our recommended approach; first, we will
instruct the driller to continue drilling in 10 -feet increments,
stopping at each level to run both specific capacity tests and chloride
level tests. one of two things will occur; either capacity will
increase to an acceptable level with low chlorides, or chlorides will
rise to unacceptable levels and a new well site will have to be found.
We anticipate going only 60 + feet deeper, which corresponds to the
depth of Well No. 1, which is the good one. Additional cost associated..
with this procedure is $4,600.00; this takes into account drilling an
additional 100 feet in depth. (See attached Change Order No. 2.) ,
Secondly, we feel due to the critical nature of the above procedure, we
must have the engineer's hydrologist present throughout the extended
drilling. The cost for these inspection services is -$4,139.00 and is
minimal in light of the project's magnitude. (See attached Camp
Dresser and McKee Inc. proposal.)
RECOMMENDATION
The staff of the Department of Utility Services recommends that the
Board of County Commissioners- approve Change Order No. 2 with
Diversified Drilling Corp., and the referenced engineering services
with Camp Dresser and McKee Inc.
22
Mr. McCain informed the Board that the hydrologist is
present today, and we are trying to come up with an acceptable
method of continued drilling so that we have a balance between
what we need for water quality versus what we need for quantity.
It is a risk. Since we have about $95,000 in this project, he
did not think it would be advisable to abandon the well at this
point but rather that the proposed $4,139 would be a reasonable
investment to bring the well to fruition.
Commissioner Eggert commented that, although she does not
know exactly why, she has had a bad feeling about this well from
the beginning, and Commissioner Scurlock felt her uneasy feeling
can be explained by the fact that we never have had a good well
in this area.
Commissioner Bowman agreed that you are flying in the face
of history and believed that long time residents who have groves
in this area can tell you that there is no water there.
Commissioner Scurlock reminded the Board of the 16" raw
water line coming across the Wabasso Bridge and stressed that he
felt we really need to explore once again the possible use of
that line, look into the necessary filters, etc., and see the
cost/benefit ratio as this could give us an ultimate long range
operation. He said this a year ago, and he is saying it again
because he does not think you will find the water unless you move
south on Jungle Trail. Commissioner Scurlock further explained
that the water line he is referring to comes across from the
Wabasso wellfields; it is used for irrigation; and he has had
every indication to believe the people involved with that line
would be receptive to exploring the -use of it. What we have
tried was thought to be the most cost effective approach, but we
certainly need to explore the use of that line and the
pre-treatment required to find out whether or not it is a
feasible alternative - possibly the numbers will indicate it
won't work but we need to know.
Commissioner Bowman agreed that we need to look at this for
the long term.
Utilities Director Pinto noted that we have been talking
about the possible use of that line for ten years during which
time it has been bouncing back and forth and owned by one group
or another. He believed that at one point it was said very
firmly that it is a private line and it will stay private.
Commissioner Scurlock pointed out the fact that the line in
question is on the bridge without a permit and has been, and, in
fact, we have an item that will be coming on the agenda on the
17th from that particular group up there asking for us basically
23 EDOK .uE
SEP 1991
M.
3 1991
BOOK
to say that we don't regulate them - we are not interested in the
franchise. Commissioner Scurlock felt we do have an ability in
that regard and we should pursue it, especially with the concern
of Lost Tree and the need for additional re -use water.
Commissioner Eggert asked if they have said they needed to
stay private since they drilled that well out on Gem Island.
Director Pinto advised that we haven't talked to them in
several months, and he understood they are talking about
transferring the ownership of that line.
Commissioner Scurlock did agree that the ownership of the
line, etc., is quite complicated, but felt we should renew our
efforts in that area.
Director Pinto wanted everyone to understand that a meeting
was held in his office with this group and their attorney, and we
brought up about the bridge and no permit. They were to submit
to this Board all the information that made their line a
legitimate legal line, and we -were told not to do anything until
that took place.
Commissioner Scurlock advised that all we have gotten so far
is proof of insurance, but in terms of any legitimacy for that
line to be placed there, we have nothing. He noted that another
important fact is that they do not have a R/W permit.
Commissioner Bowman felt that our approach should be nego-
tiation rather than litigation, and Commissioner Eggert believed
we have had a change of players.
Utilities Director Pinto further noted that this goes all
the way back to the years when Gary Brandenburg was County
Attorney, and we put them on notice that they should be
franchised.
Discussion followed as to whether the main people involved
will be available for the meeting scheduled on September 17th.
It was explained that John Morrison is heading up the group which
has to do with the internal use of the effluent, but that is
different than the club that owns the line.
Discussion continued regarding the potential for mutual
cooperation to legitimize the line and concern about the
September date, and Attorney Vitunac advised that he would like
to ask that the Town of Indian River Shores sign that agreement
also as he was not comfortable with having the County make an
agreement with J.I.W.S., Inc. without the Town's signature also.
Chairman Bird asked that, in the meantime, the Board address
the item before us in regard to approving the Change Order
recommended by staff.
24
u
_I
i
ON MOTION by Commissioner Scurlock, SECONDED by Com-
missioner Eggert, Commissioner Bowman voting in
opposition, the Board by a 4 to 1 vote approved Change
Order No. 2 with Diversified Drilling Corp. and the
referenced engineering services with CDM as recom-
mended by staff.
an%tru:tions on revorse side) CHANGE ORDER Two
PROJECT: North Beach Wells DATE OF ISSUANCE:
0WNER: Indian River County
1840 25th Street
(Nan1e. Vero Beach, FL 32960
Address)
CONTRACTOR: Diversified Drilling Corp.
Post Office Box 290699
Tampa, FL 33687-0699
CONTRACT FOR:
OWNER's Project No. UW891ODC
ENGINEER: Camp Dresser & McKee Inc.
ENGINEER's Project No. N/A
You are directed to snake the following changes in the Contract Documents.
Description: We are adding additional standby time, grayel pack, and an additional
test item (i.e., specific capacitance testing); and additional contract
time required due to drilling conditions encountered.PAdmi
--
Purpose ofChange Order. To facilitate final well drilling enFlYerCo. Approvedin.
Attachments: (List documents supporting change)
Payment form; note items 8, 9 and 10
Budget
CHANGE IN CONTRACT PRICE:
CHANGE IN CONTRACT TIME:
Original Contract Price
Original Contract Time
s 183,242.00
3/14/91
days araw
Previous Change Orders No 1 to No.
Net change from previous Change Orders
9,843.00
S
+110 days
airs
Contract Price prior to this Change Order
Contract Ttme Prior to this Change Order
S 193,085.00
7/03/91
Vr of d"
Net Increase (decrease) of this Change Order
Net Increase (decrease) of this Change Order
s 4,600.00
+105 days `
days
Contract Price with all approved Change Orders
Contract Time with all approved Change Orders
s 197,685.00
10/16/91
Orf a<data
RECOMMENDED:
APPROVED:
by by
Eao.w
EJCDC No. 19104-8 (1983 Edition)
SEP 3 pi
Date
APPROVED:
00
caay.aw
J. r ann
Diversified Drilling Corp.
25
BOOK
f hlUt
S�
�� BOOK 8 FN,UE i C
r _
CDM
environmental engineers, scientists,
planners, & management consultants
July 30, 1991
Mr. William F. McCain
Indian River County
1840 - 25th Street
Vero Beach, Florida 32960
RE: North Beach Well
a
Dear Mr. McCain:
CAMP DRESSER & McKEE INC.
660 Beachland Boulevard, Suite 202
Vero Beach, Florida 32963
407 231.4301 Fax: 407 2314332
AVG
--------
CDM would be pleased to provide the services of a hydrogeologist. to assist
you in the completion of Well No. 3 at the North Beach site. The Scope of
Work would be as follows:
1 1991
Task 1 Review the logs, construction documents, test results, and
construction activities that have been completed to date. Contact
the driller and the County for additional information as required.
This will take approximately 4 hours.
Task 2 On site, a hydrogeologist will assist you in witnessing the
completion of the well in 10 foot increments as proposed by the
driller. The hydrogeologist will provide technical consulting to you
during the drilling operation. However, since our hydrogeologist has
not been on-site during construction activities to date., he will not
take responsibility for the success or failure of the proposed
drilling operation and the hydrogeologist's work will be on a "best
effort" basis. We have budgeted two days of the hydrog6ologists time
for this task, including travel time.
A 72 -hour period for well development is scheduled between Task 2 and
3. Our hydrogeologist will not be on-site during this period. It is
our understanding that County personnel will witness the well
development.
Task 3 After the well is developed, the hydrogeologist will return to the
site and witness the step drawdown testing required by the
construction contract. We -have budgeted one day for this task.
Enclosed, as Attachment A, is the proposed project budget. We look forward
to working with you to complete this well as early as possible. If you have
any questions, please do not hesitate to contact our office.
Very truly yours,
CAMP DRESSER & McKEE INC.
A
William B. Suratt, P.E.
Associate
26
s s
F7
L-1
PROJECT
PROJECT
DESCRIPTION
ATTACHMENT A
PROJECT BUDGET - HYDROGEOLOGIC ASSISTANCE
Indian River County
North Beach RO WELL
HYDROGEOLOGIST and ENGINEER will assist the County in
witnessing the completion of the North Beach RO Well No. 3.
ENGINEERING
SERVICE Budget for hydrogeologic assistance.
Category
Officer (ENEV-9) 7
Associate Engineer (ENEV-8)
Hydrogeologist
Clerical
Direct Salary Cost
Indirect Salary Cost (Fringe Benefit)
0.365 x direct labor
Hours
8
36
4
48
Total Payroll $1,638
Payroll Times Multiplier 2.30
Other Direct Costs
Phone, mileage, two nights lodging, etc.
Upper Limit for Hydrogeologist Assistance
Total
$1,200
43$
3,764
375
$4,139
RELEASE - ( LEASE BUY-OUT OF REINMAN, HARRELL)
The Board reviewed memo from Asst. County Attorney O'Brien:
TO: Board of County Commissioners y��
FROM: Terrence P. O'Brien - Assistant County Attorney r �/m
DATE: August 22, 1991
RE: RELEASE
As part of the land acquisition program for the courthouse, one of the
purchased properties was taken subject to a lease by the law firm of
Reinman, Harrell. A settlement was reached on the lease buy out.
The law firm has asked that the County execute the attached Release.
There is no legal objection to execution of said Release.
Recommendation: Authorize the Chairman to sign the Release on behalf
of the Board.
27
SEP 1BOOK F�''uC ��1
�
r
SEP 3IiW
JAMES L. REINMAN�
WILLIAM H. HARRELL
ANDREW A. GRAHAM
BRUCE A. MITCHELL
KAREN H. MITCHELL
ROBERT W. WATTWOOD
ROBERT M. MOLETTEIRE
C. SCOTT HESTER
!HERBERT T. SCHWARTZ
KURT D- PANOUSES
PAUL IL GOUOELMAN, III
NANCY BASILE
.DAVID JOSEPH VOLK
ALAN H. LANDMAN
BOOK �4 1,,,,,E
� r,
A
LAW OFFICES
REINMANI HARRELL/ GRAHAM, MITCHELL & WATTWOOD
A PROFESSIONAL ASSOCIATION
MICHAEL R. RIRMENSCHNEIDER
MAUREEN MONAGHAN 14ATHESON
MORGAN J. LAUB
JEFFREY F. MAHL
JOHN J. KABBOORD, JR.
JAMES M. O'BRIEN
MIGUEL A. OLIVELLA, JR.
KEVIN P. MARKEY
JAMES H. RICHEY
STEVEN IL CLARK
DANIEL B. FOWLER
JOHN R. KANCILSA
KATHRYN A. VAUGHAN
DONALD F. BLACK
August 13, 1991
1826 SOUTH RIVERVIEW DRIVE
MELBOURNE, FLORIDA 02901
(407) 724-4460
FAX (407) 676-0729
SUITE no
776 EAST MERRITT ISLAND CAUSEWAY
MERRITT ISLAND, FLORIDA D2962
(407) 463-4081
VAI, (407) 460-7262
j
PLEASE REPLT TO MELBOURNE
Al 18 1�4
Terrence O'Brien, Esquire
Assistant County Attorney
1840 25th Street
Vero Beach, Florida 32960
RE: Reinman; Harrell, et al. Lease Agreement �n
Dear Mr. O'Brien: l
This letter is to acknowledge receipt of your letter dated
July 26, 1991 (received by the undersigned on July 29, 1991),
enclosing your check in the amount of $3,500.00 for settlement of
the above -referenced Lease Agreement. Please find enclosed a
Release to be executed by the County of Indian Rivet with regard
to said Lease Agreement_. Upon execution of same, I would ask
that you return the original Release to me and I will then
execute the bottom portion of your letter dated July 26, 1991, to
acknowledge settlement of this matter.
If you should have any questions regarding the enclosed,
please do not hesitate to contact me. Thank you for your
cooperation in this matter.
Sincerely yours,
REINMAN, HARRELL, GRAHAM,
MITCHELL & WATTWOOD, P.A.
C �A-_
C. SCOTT HESTER
ON MOTION by Commissioner Wheeler, SECONDED by Com-
missioner Scurlock, the Board unanimously authorized
the Chairman to execute Release as requested by law
firm of Reinman, Harrell and described above.
(COPY OF SAID DOCUMENT NOW RECEIVED AND ON FILE IN THE OFFICE
OF CLERK TO THE BOARD)
28
I
DISCUSSION - TRAIN WHISTLES
Attorney Vitunac reviewed the following memo:
TO: BOARD OF COUNTY COMMISSIONERS
FROM: Charles P. Vitunac, County Attorney
DATE: August 28, 1991
RE: TRAIN WHISTLES
Attached to this memorandum is a capitulation of the efforts by the
Florida Association of Counties, Florida League of Cities, and Palm
Beach County regarding contesting the federal ruling that trains must
blow their whistles at night in Indian River County. In short, there is
At present no concerted effort to contest the federal ruling from those
three agencies. However, our office has just received a Notice of a
Petition from the Federal Department of Transportation which indicates
that the City of Hollywood, Florida, did file a Petition to Review the
Federal Emergency Order, and that all interested parties are allowed to
4 intervene in the Petition hearing if they file a Petition by August .30,
':;'1991... , s
Since our office received this notice on August 28, and there would be
no time to bring the matter before the Board for formal authority to
intervene, I have filed a Notice of Petition to Intervene by the deadline
with the Washington, D.C. office of the DOT. This will vest the
County's right to intervene if the Board of County Commissioners so "
.: ':desires. If the Board decides against intervening, it will be a .simple .
matter to .drop, out of the hearing. ,
Pursuant to the notice from the federal government, there will be a
hearing on September 13, 1991, somewhere in Florida at a federal
facility, and if the Board is interested in intervening our County could
participate at that time.
REQUEST: Request direction from the Board of County Commissioners
on whether to withdraw from the rule contest or participate in the rule
challenge.,
Attorney Vitunac informed the Board that since writing the
above, he has learned that Lake Worth is joining in also.
Commissioners Eggert and Scurlock both indicated that they
felt that the League of Cities had not dropped out.
Attorney Vitunac advised that Asst. County Attorney O'Brien
called up there a week ago, and they said the formal resolution
was not adopted because there was a split of opinion, but things
are happening very fast.
Commissioner Eggert inquired about the cost involved for us
to pursue contesting the federal ruling.
Attorney Vitunac replied that we need to get facts together
on accidents etc., and outside of that, there is just travel
costs. Since the line runs from Jacksonville to Miami, the
meeting probably will be held somewhere on the east coast.
�� �� 29 BOOK PA.GE.j
_I
3EP 3 M1
X001{ �
Commissioner Scurlock asked about presenting something in
writing instead of in person, but Commissioner Wheeler expressed
his feeling --that it would be more effective to have someone at
the Petition hearing to argue for us.
MOTION WAS MADE by Commissioner Scurlock, SECONDED
by Commissioner Wheeler to authorize the County
Attorney to appear at the Petition hearing and
also submit written documentation.
Chairman Bird noted that he will vote against the proposed
Motion. He was not present at the meeting when this was
discussed, and he personally is not in favor of banning train
whistles.
THE CHAIRMAN CALLED FOR THE QUESTION.
It was voted on and carried 4 to 1 with
Chairman Bird voting in opposition.
APPOINTMENT TO TOURIST_ DEVELOPMENT_ COUNCIL
Commissioner Wheeler referred the Board to the following
application and recommended appointment of Kevin Crowe to the
Tourist Development Council:
2 aA&-t CM&
14415 US #1
SEBASTIAN, FLORIDA 32958
305-589-4546
`- - ' V6
AUr 1.vgqi
so celveo
COO RD COUNTY
lssloNE1rc
p lkN
Mr. Gary Wheeler, Chairman
Indian River County Tourist
Development Council
1840 25th Street
Vero Beach, FL 32960
Mr. Wheeler,
July 10, 1991
DISTRIPUTION LIST
Comn..:-',.3loners r V
Adm`: ;"strator
Attorney
Pek-sonnel
.,;.:Public Works
Comi'lunity .:cv.
Utilities
Finance
other TDA
I respectfully request consideration for appointment to the
County Tourist Development Council. My resume is enclosed.
My interest in serving on the Tourist Council stems from my
employment with the Sandrift Motel, and my service on the Cham-
ber of Commerce Tourist Advisory Board. I have been affiliated
30
with the Sandrift for the past five years in the capacity of
assistant manager. I have served on the Tourist Advisory Board
since February of this year.
I believe I can make a contribution as a member of the Tourist
Development Council, and also bring a''North County' viewpoint
to the Council. With the -decline of the fishing industry in
our part of the county, I feel the promotion of tourism and rec-
reation -related industry can help to fill the void in the econo-
my. I also believe that tourism is one of the truly 'clean'
industries any community desires, and we should work very hard
to take advantage of what nature has bestowed upon our area.
Please contact"me if you require any additional information.
i
rel D. Crowe
ON MOTION by Commissioner Scurlock, SECONDED by Com-
missioner Eggert, the Board unanimously approved the
appointment of Kevin Crowe to the Tourist Development
Council.
SOLID WASTE DISPOSAL DISTRICT
The Chairman announced that immediately upon adjournment,
the Board of County Commissioners would reconvene acting as the
District Board of Commissioners of the Solid Waste Disposal
District.
Those Minutes are being prepared separately.
There being no further business, on Motion duly made,
seconded and carried, the Board adjourned at 9:35 o'clock A.M.
ATTEST:
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31
SEP 31991
Chairman
mom 8 4 rf�� dbu'