HomeMy WebLinkAbout2/11/1992BOARD OF COUNTY COMMISSIONERS
INDIAN RIVER COUNTY, FLORIDA
AGENDA
REGULAR MEETING
TUESDAY, FEBRUARY 11, 1992
9:00 A.M. - COUNTY COMMISSION CHAMBER
COUNTY ADMINISTRATION BUILDING
1840 25TH STREET
VERO BEACH, FLORIDA
COUNTY COMMISSIONERS
Carolyn K. Eggert, Chairman
Margaret C. Bowman, Vice Chairman
Richard N. Bird
Don C. Scurlock, Jr.
Gary C. Wheeler
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9:00 A.M. 1. CALL TO ORDER
2. INVOCATION - None
3. PLEDGE OF ALLEGIANCE - Comm. Carolyn K. Eggert
4. ADDITIONS TO THE AGENDA/EMERGENCY ITEMS
1, Addition to Item 12 - Deed to Old Library - of a
discussion re proposed ordinance placing restrictions
on sale of the old library in the future.
2. Deferment for one week of Item 11-G-1 -- Award of
Bid #92-65/Sandridge Golf Course Second "18" Construction.
PROCLAMATION AND PRESENTATIONS
None
James E. Chandler,
Charles P. Vitunac,
Jeffrey K. Barton,
* * * * * * * * * * * * * * * *
County Administrator
County Attorney
Clerk to the Board
***********
5.
6. APPROVAL OF MINUTES
None
7. CONSENT AGENDA
A. Approval of appointments of Deputy Sheriff, by
Sheriff Tim Dobeck:
Donald J. Guiry
Kenneth M. Shields
A. C. Morris
B. Approval of Duplicate Tax Certificate No. 325, in
the sum of $1,342.49 for Ruth Sullivan.
Approval of Duplicate Tax Certificate No. 3152 in
the sum of $134.28; and Certificate No. 1572, in the
sum of $469.17, for Sam High.
C. Proclamation Designating Feb. 22, 1992 as
Advertising Day in I.R.C.
D. Release of Utility Liens
(memorandum dated February 4, 1992)
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7. CONSENT AGENDA (oont'd):
E. Approval of appointment of John Olbermann to
Firearms Range Committee
(letter dated February 3, 1992)
F. Miscellaneous Budget Amendment 014
(memorandum dated February 5, 1992)
C. Award of Bid #92-34 / Uniforms (Emerg. Services)
(memorandum dated February 4, 1992)
H. Bid Award: IRC 92-57 / Water Expansion Plan
Contract #1 (Utilities Dept.)
(memorandum dated February 3, 1992)
I. Bid Award: IRC 92-58 / Water Expansion Plan
Contract #2 (Utilities Dept.)
(memorandum dated February 3, 1992)
J. Bid Award: IRC 92-59 / Water Expansion Pian
Contract #3 (Utilities Dept.)
(memorandum dated February 3, 1992)
K. Bid Award: IRC 92-60 / Water Expansion Plan
Contract #4 (Utilities Dept.)
(memorandum dated February 3, 1992)
L. Bid Award: IRC 92-61 / Water Expansion Plan
Contract #5 (Utilities Dept.)
(memorandum dated February 4, 1992)
M. I.R.C. Courthouse Project - Kimmins Contracting
Corp., Inc. Asbestos Abatement Contract Change
Order No. 1
(memorandum dated January 31, 1992)
N. Surplus Property - Drive -up Banking Facility
(memorandum dated February 3, 1992)
O. Space Needs Study - VOA Request for Final Payment
(memorandum dated February 4, 1992)
P. Cancellation of Delinquent Taxes
(memorandum dated January 27, 1992)
8. CONSTITUTIONAL OFFICERS AND
GOVERNMENTAL AGENCIES
None
9:05 a.m. 9. PUBLIC ITEMS
A. PUBLIC DISCUSSION ITEMS
Frank Zorc's Request to Speak Regarding Proposed
Courthouse
(letter dated February 5, 1992)
B. PUBLIC HEARINGS
The Visitation House Center of Spirituality's
Request for Special Exception Change of Use and
Conceptual Pian Approval
(memorandum dated January 31, 1992)
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10. COUNTY ADMINISTRATOR'S MATTERS
None
11. DEPARTMENTAL MATTERS
A. COMMUNITY DEVELOPMENT
None
B. EMERGENCY SERVICES
None
C. GENERAL SERVICES
None
D. LEISURE SERVICES
None
E. OFFICE OF MANAGEMENT AND BUDGET
None
F. PERSONNEL
None
G. PUBLIC WORKS
1. Award of Bid #92-65 / Sandridge Golf Club
Second "18" Golf Course Construction
(memorandum dated February 5, 1992)
2. Resolution Approving the Submittal of a
Grant Application Under the State of Florida
FY 1993/94 Beach Erosion Control Assistance
Program
(memorandum dated February 3, 1992)
3. FDOT Joint Participation Agreement for
Intersection improvements at CR510 and SR
AIA
(memorandum dated January 31, 1992)
H. UTILITIES
1. Gifford Water Tower Refurbishment Change
Order No. 2 and Final Pay Request
(memorandum dated January 28, 1992)
2. Eighth Street Water Main Extension Final
Pay Request
(memorandum dated February 3, 1992)
3. Sludge/Septage Facility - Engineering
Services
(memorandum dated January 9, 1992)
12. COUNTY ATTORNEY
Deed to Old Library
(memorandum dated January 30, 1992)
FEB 11 1992
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13. COMMISSIONERS ITEMS
A. CHAIRMAN CAROLYN K. EGGERT
B. VICE CHAIRMAN MARGARET C. BOWMAN
C. COMMISSIONER RICHARD N. BIRD
D. COMMISSIONER DON C. SCURLOCK, JR.
E. COMMISSIONER GARY C. WHEELER
14. SPECIAL DISTRICTS
A. NORTH COUNTY FIRE DISTRICT
None
B. SOUTH COUNTY FIRE DISTRICT
None
C. SOLID WASTE DISPOSAL DISTRICT
1. IRC Bid #92-52 Expansion of Baler Building
(memorandum dated January 29, 1992)
2. Solid Waste Collection Franchises -
Residential Curbside Recycling Contract
Request to Schedule Public Hearing
(memorandum dated February 4, 1992)
3. Interlocal Agreements / Residential Curb-
side Recycling
(memorandum dated February 3, 1992)
15. ADJOURNMENT
ANYONE WHO MAY WISH TO APPEAL ANY DECISION WHICH MAY BE MADE
AT THIS MEETING WILL NEED TO ENSURE THAT A VERBATIM RECORD OF
THE PROCEEDINGS IS MADE WHICH INCLUDES THE TESTIMONY AND
EVIDENCE UPON WHICH THE APPEAL WILL BE BASED.
Tuesday, February 11, 1992
The Board of County Commissioners of Indian River County,
Florida, met in Regular Session at the County Commission Chambers,
1840 25th Street, Vero Beach, Florida, on Tuesday, February 11,
1992, at 9:00 o'clock A.M. Present were Carolyn K. Eggert,
Chairman; Margaret C. Bowman, Vice Chairman; Richard N. Bird; Don
C. Scurlock, Jr.; and Gary C. Wheeler. Also present were James E.
Chandler, County Administrator; Charles P. Vitunac, Attorney to the
Board of County Commissioners; and Barbara Bonnah, Deputy Clerk.
The Chairman called the meeting to order, and led the Pledge
of Allegiance to the Flag.
ADDITIONS TO THE AGENDA/EMERGENCY ITEMS
Chairman Eggert requested an addition under Item 12 - Deed to
Old Library - of a discussion regarding a proposed ordinance which
would place restrictions on the proceeds from the sale of the old
library in the future.
Administrator Chandler requested a 1 -week deferment of Item
11-G-1 - Award of Bid #92-65/Sandridge Golf Club Second "18" Golf
Course Construction - in order to verify information on some of the
bids that have been received.
ON MOTION by Commissioner Scurlock, SECONDED by
Commissioner Bird, the Board unanimously added and
deferred the above items.
CONSENT AGENDA
Chairman Eggert requested the removal of Item M for
discussion.
A. Approval of Appointments of Deputy Sheriff by Sheriff Tim
Dobeck
ON MOTION by Commissioner Wheeler, SECONDED by
Commissioner Scurlock, the Board unanimously approved
the following appointments of Deputy Sheriff by Sheriff
Tim Dobeck:
Donald J. Guiry
Kenneth M. Shields
A. C. Morris
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B. Approval of Duplicate Tax Certificates
ON MOTION by Commissioner Wheeler, SECONDED by
Commissioner Scurlock, the Board unanimously approved
Duplicate Tax Certificate No. 325, in the sum of
$1,342.49 for Ruth Sullivan.
ON MOTION by Commissioner Wheeler, SECONDED by
Commissioner Scurlock, the Board unanimously approved
Duplicate Tax Certificate No. 3152, in the sum of
$134.28; and Certificate No. 1572, in the sum of $469.17,
for Sam High.
DUPLICATE TAX CERTIFICATES ARE ON FILE IN THE OFFICE OF THE CLERK
TO THE BOARD
C. Proclamation - Advertising Day
A PROCLAMATION DESIGNATING
FEBRUARY 22, 1992 AS
ADVERTISING DAY I14
INDIAN RIVER COUNTY, FLORIDA '
WHEREAS, on February I2, 1992, the Treasure Coast
Advertising Federation will be presenting the 13th Annual ADDY
Awards saluting creative excellence in advertising produced In
1991; and
WHEREAS, these awards recognize the best creative efforts of
local advertising agencies, media, printers, and related
suppliers during the past year; and
WHEREAS, the work of the members of the Federation continues
to play an increasingly important role In the economic well-being
of Indian River County; and
WHEREAS, the Federation provides numerous scholarships to
deserving local students wishing to enter advertising as a
career;
NOW, THEREFORE, HE 1T PROCLAIMED RY IIIE BOARD OF COUNTY
COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA that February 22,
1992 be designated as
ADVERTISING DAY
In Indian River County, and the Board urges all citizens of
Indian River County to recognize the efforts and achievements of
all the members of the Treasure Coast Advertising Federation.
Adopted this 11th day of February, 1992.
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BOARD OF COUNTY COMMISSIONERS
INDIAN RIVER COUNTY, FLORIDA
MroTy rc': 'Ege-rd Ch51 rinan-'.
D. Release of Utility Liens
The Board reviewed the following memo dated 2/4/92:
TO: Board of County Commissioners
FROM: Lea R. Keller, CLA, County Attorney's Office
DATE: February 4, 1992
RE: CONSENT AGENDA - B.C.C. MEETING 2/11/92
RELEASE OF UTILITY LIENS
I have prepared the following lien -related documents and request that
the Board authorize the Chairman to sign them:
1. Satisfactions of Impact Fee Extension Liens
in the names of:
BIRD/MARKS
COMMUNITY DELIVERANCE TEMPLE
DEAN
2. Releases of Special Assessment Liens from
A -1-A (North Beaches) PROJECT in the names of:
PRESSLEY
ZITO
3. Releases of Special Assessment Liens from 12th STREET
PROJECT in the names of:
SIPES
STARCEVICH
PETERSON
4. Releases of Special Assessment Liens from ROYAL
POINCIANA PROJECT in the names of:
HANSZ
BRELSFORD
5. Releases of Special Assessment Liens from
SUMMERPLACE PROJECT in the names of:
GOLDBERG
CHOHONIS
6. Releases of Special Assessment Liens from
NORTH COUNTY SEWER PROJECT in the names of:
AMERICAN MEDICORP. INC./HUMANA, INC.
COLETTI
REA
HOLDER
MUNCH
GINI
STRANG
MIRANDA
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7. Releases of Special Assessment Liens from
HEDDEN PLACE in the names of:
AMATUCCI
COMES
DUKIN
HEFFNER
WALKER
8. Releases of Special Assessment Liens from
ROCKRIDGE SEWER PROJECT in the names of:
SMALL
GRAHN
9. Release of Special Assessment Lien from
PHASE I WATER PROJECT in the name of:
HINMAN
ON MOTION by Commissioner Wheeler, SECONDED by
Commissioner Scurlock, the Board unanimously approved
the above listed lien -related documents, as recommended
by staff.
COPIES OF RELEASE OF ASSESSMENT LIENS ARE ON FILE IN THE OFFICE
OF THE CLERK TO THE BOARD
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E. Appointment to Firearms Range Committee
The Board reviewed the following letter dated 2/3/92:
Board of County Commissioners
1840 25th Street
Vero Beach, FL 32960
1950 South U.S. Highway One
#84
Vero Beach, FL 32962-7258
February 3, 1992
Attention: Ms. Alice White
Dear Ins. White:
Below is a thumbnail resume as requested by the Firearms Range Committee.
Am a Machinist, Auto Mechanic, Auto Machinist, Maintenance Man, Heavy
Equipment Mechanic, Gun Mechanic, Tractor Operator, Inventor, (several
patents) Entrepreneur and licensed Community Association Manager, (CAM).
Have owned and operated a 21 -unit apartment complex and a mobile auto repair
business.
Helped construct a gun range at Usery Pass, in Apache Junction, Arizona.
Was a member of Cactus Combat League which produced two national champions.
Was a match official for Soldier of Fortune's 1982 Black Canyon Arizona three
gun match.
At present I am engaged in promoting my plan for a World Class Gun Range
in Indian River County.
Sincerely,
alle.4.001-4011-0-0•C-
John Olbermann
ON MOTION by Commissioner Wheeler, SECONDED by
Commissioner Scurlock, the Board unanimously appointed
John Olbermann to the Firearms Range Committee.
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F. Miscellaneous Budget Amendment 014
The Board reviewed the following memo dated 2/5/92:
OFFICE OF MANAGEMENT AND BUDGET
TO: Members of the Board
of County Commissioners
DATE: February 5, 1992
SUBJECT: MISCELLANEOUS BUDGET AMENDMENT 014
CONSENT AGENDA
FROM: Joseph A. Baird
OMB Director
DESCRIPTION AND CONDITIONS
The attached budget amendment is to appropriate funding for the following:
1. The Board of County Commissioners at their meeting of
December 17, 1991 approved the purchase of a weather system
from ZEPHYR. This budget amendment allocates the
funding.
2. An agreement between SEA and Indian River County was
approved January 19, 1988. Due to a request from DER,
DNR, Harbor Branch and SJRWMD for prints and to make
Seagrass maps, there was a delay in getting us the film. This
budget amendment allocates funding for the payment.
RECOMMENDATION
Staff recommends that the Board of County Commissioners approve the attached budget
amendment number 014.
ON MOTION by Commissioner Wheeler, SECONDED by
Commissioner Scurlock, the Board unanimously approved
Budget Amendment 014, as recommended by OMB Director
Baird.
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TO: Members of the Board
of County Commissioners
FROM: Joseph A. Baird
OMB Director
Entry
Number
1.
SUBJECT: BUDGET AMENDMENT
NUMBER:
014
DATE: February 5. 1992
REVISED
Funds/Department/Account Name ; Account Number
REVENUES
General Fund
Cash Forward 1001-000-389-040.00.$
EXPENSES
General Fund - EMS
Office Furniture & Eaujpment !001-2Q8-526-066.41
Communication EauiDment - All
001-208-526-066.45
Increase 1 Decrease
24,334
16.759
7.575
0
0
2.
REVENUES
M.S.T.U.
Reserve for Continaencv
1004-199-581-099.91
EXPENSE
M.S.T.U. - Community Develop.
Other Professional Services
004-205-515-033.19
$
0 $ 1.400
1-400
G. Award of IRC Bid #92-34 -- Uniforms (Emergency Services)
The Board reviewed the following memo dated 2/4/92:
DATE: February 4, 1992
TO: BOARD OF COUNTY COMMISSIONERS
THRU: James E. Chandler, County Administrator
H.T. "Sonny" Dean, Director
Department of General Sery
FROM: Fran Boynton, Purchasing Manage
SUBJECT: Award of Bid #92-34/Uniforms
Emergency Services
BACKGROUND INFORMATION:
Bid Opening Date:
Specifications mailed to:
Replies:
VENDOR
Harrison Uniforms
Orlando, F1
October 9, 1991
Eleven (11) Vendors
Two (2) Vendors
PRICE
(See attached)
Martin's Lamar Uniforms (See attached)
Miami, F1
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ESTIMATED AMOUNT OF BID: $55,000.00
RECOMMENDATION:
Staff recommends that the bid be awarded to Harrison Uniforms as
the overall lowest, most responsive, responsible bidder. Staff
recommends the award of an Open End Contract. Also, authorize the
Purchasing Manager to renew the contract subject to satisfactory
performance, zero cost increase, vendor acceptance, and the deter-
mination that renewal is in the best interest of the County. The
initial contract period shall begin on the date of award.
INDIAN RIVER COUNTY, FLORIDA
MEMORANDUM
TO:
FROM:
DATE:
SUBJECT:
Fran Boynton
Purchasing Man er
Doug g Wri h �' birector
Emergency Services
October 16, 1991
IRC Bid #92-34
Uniforms
My staff and I have reviewed in detail the uniform bids which were
submitted by Martin's Lamar Uniforms and Harrison Uniform Company.
It appears Harrison Uniform is the low bidder for the majority of the
items specified in the bid package. The Department has had prior
experience with Harrison Uniform Company which Was very satisfactory.
I cannot make that same statement for Martin's Lamar Uniforms who,
until recently, had the uniform bid for the department.
It is my recommendation that the bid for uniforms be awarded to
Harrison Uniform Company as the low and responsive bidder.
ON MOTION by Commissioner Wheeler, SECONDED by
Commissioner Scurlock, the Board unanimously awarded Bid
#92-34 to Harrison Uniforms as an open end contract, as
set out in the above staff recommendation.
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H. Award of IRC Bid #92-57 -- Water Expansion Plan. Phase I -
Contract #1 - Utilities Department
The Board reviewed the following memo dated 2/5/92:
DATE: FEBRUARY 5, 1992
TO:
JAMES E. CHANDLER
COUNTY ADMINISTRATOR
THRU: TERRANCE G. PIN /
IW------
ERV
DIRECTOR OF UTILITY ICES
FROM: HARRY E. ASHER
ASSISTANT DIRE OR OF UTILITY SERVICES
SUBJECT: INDIAN RIVER COUNTY PROJECT NO. UW -91 -02 -DS, SUBDIVISION
WATER EXPANSION PLAN - PHASE I ASSESSMENT - CONTRACTS NO.
ONE THROUGH FIVE
The attached recommendation of award for contract No. 1 through 5
represents the construction of the above -referenced project, as
approved by the Board of County Commissioners on December 3, 1991.
A copy of the agenda item approved describing the areas to be
serviced is attached.
SUMMARY OF WATER EXPANSION PLAN, PHASE I
IRC PROJECT NO. UW -91 -02 -DS
The Water Expansion Plan Phase I project was divided into five
contracts in order to allow more contractors to bid than if it
remained one large contract.
The following is a brief description of each contract:
Contract 1: Water transmission lines from the South County
R.O. Plant to 27th Avenue; transmission mains on 27th Avenue
from Oslo Road to 8th Street; plus Emerson Villas and Graves
Annex Subdivisions.
Contract 2: Water transmission mains along 4th Street from
27th Avenue to Old Dixie Highway.
Contract 3: Clearview Terrace and a portion of Indian River
Heights.
Contract 4: Moreland Estates Subdivision and Bonny Vista
Subdivision.
Contract 5: Large portion of Indian River Heights.
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The Board reviewed the following memo dated 2/3/92:
farm /1I
DATE: February 3, 1992
TO: BOARD OF COUNTY COMMISSIONERS
THRU: James E. Chandler, County Admi istrator
H.T. "Sonny" Dean, Director
Department of General Sery
FROM: Fran Boynton, Purchasing Managef
SUBJ: Bid Award: IRC 92-57/Water Expansion Plan Contract
Utilities Department
#1
BACKGROUND INFORMATION:
Bid Opening Date:
Specifications mailed to:
Replies:
BID TAB
1.Boyce Company
St Petersburg
January 15, 1992
Twenty Five (25) Vendors
Seven (7) Vendors
LUMP SUM
$ 928,215.60
2.P & C Construction $ 962,413.50
Murdock
3.Jobear $1,010,455.40
Palm Bay
4.GBS Excavating $1,016,556.00
Ft Pierce
BID TAB
5.Underground Ind
West Palm Bch .
6.Utility Sys.
Daytona Beach
7.Jasco Corp
Ft Myers
ENGINEERS ESTIMATE: $1,185,000.00
SOURCE OF FUNDS: Utilities General Impact Fees
TOTAL AMOUNT OF BID: $ 928,215.60
RECOMMENDATION:
Staff recommends that the bid
the lowest, most responsive
specifications set forth in the
In addition, staff requests the
agreement when all requirements
by the County Attorney.
COPY TO:
LUMP SUM
$1,083,667.50
$1,085,850.00
$1,086,020.00
be awarded to Boyce Company as
and responsible bidder meeting
Invitation to Bid.
Board's approval of the attached
are met and approved as to form
Terry Pinto, Utilities Director
Duke Oster, Environmental Engineer
Joe Baird, Budget Director
APPROVED AGENDA ITEM
BY:
J s E. Chandler,
unty Administrator
S
10
ON MOTION by Commissioner Wheeler, SECONDED by
Commissioner Scurlock, the Board unanimously awarded Bid
#92-57 to Boyce Company and approved the Agreement, as
set out in the above staff recommendation.
CONTRACT #1 IS ON FILE IN THE OFFICE OF THE CLERK TO THE BOARD
I. Award of IRC Bid #92-58 -- Water Expansion Plan. Phase I -
Contract #2 - Utilities Department
The Board reviewed the following memo dated 2/3/92:
DATE: February 3, 1992
TO: BOARD OF COUNTY COMMISSIONERS
THRU: James E. Chandler, County Administrator
H.T. "Sonny" Dean, Director
Department of General Sery
FROM: Fran Boynton, Purchasing Manage
SUBJECT: IRC Bid #92-58/Water Expansion Plan Contract
Utilities Department
#2
BACKGROUND INFORMATION:
Bid Opening Date:
Specifications mailed to:
Replies:
BID TAB
1.Tri-Sure Corp
Auburndale
2.AOB Underground
Indiantown
3.Boyce Company
St Petersburg
4.Utilities Sys.
Daytona Beach
ENGINEERS ESTIMATE:
LUMP SUM
$192,070.00
January 15, 1992
Twenty Five (25) Vendors
Eight (8) Vendors
$198,562.50
$206,907.71
$221,900.00
$341,500.00
BID TAB
5.G.E.French
Okeechobee
6.Jasco Corp
Ft Myers
7.Underground Ind.
West Palm Beach
8.GBS Excavating
Ft Pierce
SOURCE OF FUNDS: Utilites General Impact Fees
LUMP SUM
$244,299.50
$246,154.00
$257,214.00
$277,930.00
TOTAL AMOUNT OF BID: $192,070.00
STAFF RECOMMENDATION:
Staff recommends that the bid be awarded to Tri -Sure Corporation
as the lowest, most responsive and responsible bidder meeting the
specifications set forth in the Invitation to Bid.
In addition staff requests the Board's approval for the chairman
to execute the attached agreement when all requirements are met
and approved as to form by the County Attorney.
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ON MOTION by Commissioner Wheeler, SECONDED by
Commissioner Scurlock, the Board unanimously awarded Bid
#92-58 to Tri -Sure Corporation, and approved the
Agreement, as set out in the above staff recommendation.
CONTRACT #2 IS ON FILE IN THE OFFICE OF THE CLERK TO THE BOARD
J. Award of IRC Bid #92-59 -- Water Expansion Plan. Phase I -
Contract 3 - Utilities Department
The Board reviewed the following memo dated 2/3/92:
DATE:
TO:
THRU:
FEBRUARY 3, 1992
BOARD OF COUNTY COMMISSIONERS
James E. Chandler, County Administrator
H.T. "Sonny" Dean, Director
Department of General Servi /�_
FROM: Fran Boynton, Purchasing Manage
SUBJECT: IRC Bid #92-59/Water Expansion Plan Contract #3
Utilities Department
;11
i
BACKGROUND INFORMATION:
Bid Opening Date:
Specifications mailed to:
Replies:
BID TAB LUMP SUM
1.Boyce Company $229,283.61
St Petersburg
2.Ted Myers Cont.$237,465.10
Winter Beach
3.AOB Undergrnd. $248,255.00
West Palm Beach
4.Jasco Corp. $303,077.50
Ft Myers
January 15, 1992
Twenty -Five (25) Vendors
Seven (7) Vendors
BID TAB
5.GBS Excavating
Ft Pierce
6.Underground Ind.
West Palm Beach
7.Utilities Sys.
Daytona Beach
LUMP SUM
$304,588.00
$307,305.00
$311,037.50
TOTAL AMOUNT OF BID: $229,283.61
SOURCE OF FUNDS: Utilities General Impact Fees
ENGINEERS ESTIMATE: $316,000.00
RECOMMENDATION:
Staff recommends that the bid be awarded to Boyce Company
the lowest, most responsive and responsible biddermeeting
specifications set forth in the Invitation to Bid.
In addition, staff requests the Board's approval of the attached
agreement when all requirements are met and approved as to form
by the County Attorney.
as
the
12
EBS.
ON MOTION by Commissioner Wheeler, SECONDED by
Commissioner Scurlock, the Board unanimously awarded Bid
#92-59 to Boyce Company and approved the Agreement, as
set out in the above staff recommendation.
CONTRACT #3 IS ON FILE IN THE OFFICE OF THE CLERK TO THE BOARD
K. Award of IRC Bid #92-60 -- Water Expansion Plan. Phase I -
Contract #4 - Utilities Dept.
The Board reviewed the following memo dated 2/3/92:
DATE: February 3, 1992
TO: BOARD OF COUNTY COMMISSIONERS
THRU: James E. Chandler, County Administrator
H.T. "Sonny" Dean, Director
Department of General Services
FROM: Fran Boynton, Purchasing Manager I�
SUBJ: Bid 92-60/Water Expansion Plan Contract *4
Department of Utilities
BACKGROUND INFORMATION:
Bid Opening Date: January 15, 1992
Specifications Mailed to: Twenty Five (25) Vendors
Replies: Seven (7) Vendors
BID TAB
1.Boyce Co.
St Petersburg
LUMP SUM
$313,723.57
BID TAB
5.Jasco
Ft Myers
LUMP SUM
$358,388.00
2.P & C Const. $316,480.00 6.GBS Excavating $379,063.00
Murdock Ft Pierce
3.AOB Under. $324,220.00 7.Underground Ind$379,075.00
Ft Pierce West Palm Beach
4.Utilities Sys $349,600.00
Daytona Beach
ENGINEERS ESTIMATE: $406,100.00
SOURCE OF FUNDS: Utilities General Impact Fees
TOTAL AMOUNT OF BID: $313,723.57
STAFF RECOMMENDATION:
Staff recommends that the bid be awarded to Boyce Company as
the lowest, most responsive and responsible bidder meeting the
specifications as set forth in the Invitation to Bid.
In addition, staff requests the Board's approval of the attached
agreement when all requirements are met and approved as to oform
by the County Attorney. s
992
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FEB 11 '2
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ON MOTION by Commissioner Wheeler, SECONDED by
Commissioner Scurlock, the Board unanimously awarded
Bid #92-60 to Boyce Company and approved the Agreement,
as set out in the above staff recommendation.
CONTRACT #4 IS ON FILE IN THE OFFICE OF THE CLERK TO THE BOARD
L. Award of IRC Bid #92-61 -- Water Expansion Plan. Phase I
Contract #5 - Utilities Dept.
The Board reviewed the following memo dated 2/4/92:
INN/ MO
DATE:
TO:
THRU:
February 4, 1992
BOARD OF COUNTY COMMISSIONERS
James E. Chandler, County Administrator
H.T. "Sonny" Dean, Director
Department of General Servi
FROM: Fran Boynton, Purchasing Manage
SUBJ: Bid Award: IRC 92-61/Water Expansion
Utilities Department
Plan
Contract #5
BACKGROUND INFORMATION:
Bid Opening Date:
Specifications mailed to:
Replies:
BID TAB
1.Boyce Co
St Pete
January 15, 1992
Twenty Five (25) Vendors
Eight (8) Vendors
LUMP SUM
$ 327,167.01
2.P & C Const. $ 359,562.00
Murdock
3.AOB Under. $ 373,504.00
Indiantown
4.Utilities Sys $ 404,150.00
Daytona Beach
BID TAB
5.Derrico
Melbourne
6.Jasco Corp
Ft Myers
7.Underground Ind
West Palm Beach
LUMP SUM
$ 413,690.00
$ 422,332.50
. $ 432,290.00
8.GBS Excavating $1,016,556.00
Ft Pierce (Rejected)
ENGINEERS ESTIMATE: $408,100.00
SOURCE OF FUNDS: Utilities General Impact Fees
TOTAL AMOUNT OF BID: $327,167.01
RECOMMENDATION:
Staff recommends that the bid
the lowest,most responsive
specifications set forth in the
In addition, staff requests the
agreement when all requirements
by the County Attorney.
be awarded to Boyce Company as
and responsible bidder meeting
Invitation to Bid.
Board's approval of the attached
are met and approved as to form
14
ON MOTION by Commissioner Wheeler, SECONDED by
Commissioner Scurlock, the Board unanimously awarded
Bid #92-61 to Boyce Company and approved the Agreement,
as set out in the above staff recommendation.
CONTRACT #5 IS ON FILE IN THE OFFICE OF THE CLERK TO THE BOARD
M. IRC Courthouse - Asbestos Abatement Contract. Chancre Order #1 -
Kimmins Abatement Corp.
The Board reviewed the following memo dated 1/31/92:
DATE: JANUARY 31, 1992
TO: HONORABLE BOARD OF COUNTY COMMISSIONERS
THRU: JAMES E. CHANDLER
COUNTY ADMINISTRATOR
FROM: H.T. "SONNY" DEAN, DIRE
DEPARTMENT OF GENERAL SER
SUBJECT: INDIAN RIVER COUNTY COURTHOUSE PROJECT
KIMMINS CONTRACTING CORPORATION, INC.
ASBESTOS ABATEMENT CONTRACT CHANGE ORDER NO. 1
BACKGROUND:
When the survey was performed to determine the amount of asbestos in
and on the old buildings located on the building site, there were two
of the structures the surveyors were unable to get into. This was
due to the fact, the County did not own the buildings and the owners
would not give us permission to enter for testing purposes. The
contract with the abatement contractor was written with unit prices
to perform the various tasks. The purpose was to lock in prices for
any additional work, we would require.
During salvaging operations in the buildings our crews, along with
some unauthorized persons, caused damage to some ceiling areas that
contained asbestos. The material fell to the carpeted floor causing
contamination. This carpet has to be disposed of in the same manner
as the other materials containing asbestos.
FUNDING:
Change Order Number One is the cost associated with removal and
disposal of the items outlined above.
RECOMMENDATIONS:
Staff recommends approval of Change Order Number One in the amount of
$17,749.75 and requests authorization for the Chairman to execute the
necessary paper work. Monies will come from the project account.
15
FEB.
P,00K 8 ii PAGE )2
FEB .9
BOOK
1 ! �.
Ua r, -
Chairman Eggert questioned the damage costs, and General
Services Director Sonny Dean explained that during salvaging
operations, some unauthorized persons caused damage to some ceiling
areas that contained asbestos. The material fell to the carpeted
floor causing contamination, and the carpet has to be disposed of
in the same manner as the other materials containing asbestos.
Chairman Eggert also questioned the removal of the vinyl
flooring because she understood that is not required in some areas
of the country, but Director Dean confirmed that we are being
required to include the vinyl flooring.
ON MOTION by Commissioner Scurlock, SECONDED by
Commissioner Bowman, the Board unanimously approved
Change Order No. 1 in the amount of $17,749.75 to the
contract with Kimmins Abatement Corp., Inc., as
set out in the above staff recommendation.
CHANGE ORDER #1 ON FILE IN THE OFFICE OF THE CLERK TO THE BOARD
N. Surplus Property - Drive -up Banking Facility
The Board reviewed the following memo dated 2/3/92:
DATE: FEBRUARY 3, 1992
TO: HONORABLE BOARD OF COUNTY COMMISSIONERS
THRU: JAMES E. CHANDLER
COUNTY, ADMINISTRATOR
FROM: H.T. "SONNY" DEAN, DIRECT
DEPARTMENT OF GENERAL SERVICE
SUBJECT: SURPLUS PROPERTY - DRIVE -UP BANKING FACILITY
BACKGROUND:
The County purchased a Drive -up banking facility which was located on
property that will be used for the new courthouse project. This
facility is scheduled for demolition early this month. The equipment
in this facility was advertised for sale over a two week period. We
did not receive any bids.
The Indian .River Federal Credit Union has requested that the
equipment be donated to them for use in serving credit union
customers. They will be responsible for removal without cost to the
County.
RECOMMENDATIONS:
Staff recommends approval of the request with the understanding that
the County will not be responsible for the condition of said
equipment or any cost associated with removal and installation.
16
ON MOTION by Commissioner Wheeler, SECONDED by
Commissioner Scurlock, the Board unanimously approved
the donation of the surplus equipment to the Indian River
Federal Credit Union with the understanding that the
County will not be responsible for the condition of the
equipment or any cost associated with removal and
installation, as recommended by staff.
O. Space Needs Study
The Board reviewed the following memo dated 2/4/92:
DATE: FEBRUARY 4, 1992
TO: HONORABLE BOARD OF COUNTY COMMISSIONERS
THRU: JAMES E. CHANDLER
COUNTY ADMINISTRATOR
FROM: H.T. "SONNY" DEAN, DIRE
DEPARTMENT OF GENERAL SERVICE
SUBJECT: SPACE NEEDS STUDY - VOA
REQUEST FOR FINAL PAYMENT
BACKGROUND:
The subject study is complete and has been accepted by the Board of
County Commissioners. In accordance with Article 10.2.6 of their
contract, the consultant is entitled to final payment of all
retainage.
VOA has requested payment in the amount of $4,250.00, which is the
total funds left unpaid on the contract.
RECOMMENDATIONS:
Staff recommends Board approval to pay the $4,250.00
ON MOTION by Commissioner Wheeler, SECONDED by
Commissioner Scurlock, the Board unanimously authorized
final payment of $4,250 to VOA Associates, Inc. for the
Space Needs Study, as recommended by staff.
P. Cancellation of Delinquent Taxes
The Board reviewed the following memo dated 1/17/92:
17
FEB 111l992
E'OOK of F4„6E
FES 1i 1992
BooK
TO: BOARD OF COUNTY COMMISSIONERS
FROM: Charles P. Vitunac, County Attorney
DATE: January 27, 1992
RE: CANCELLATION OF DELINQUENT TAXES
The Tax Collector has requested that the County adopt the attached
resolution cancelling delinquent taxes on land which the County has
recently purchased.
RECOMMENDED ACTION: Board authorize the Chairman to execute this
resolution and the Clerk to send a certified copy of it to the Tax
Collector so that the taxes can be cleared.
ON MOTION by Commissioner Wheeler, SECONDED by
Commissioner Scurlock, the Board unanimously adopted
Resolution 92-31, canceling certain delinquent taxes
upon publicly -owned lands, pursuant to Section 196.28,
Florida Statutes.
Re: CR #510 (Parcel #105)
1 /31 /92(1agaI) RESC) / Vlc
RESOLUTION NO. 92- 11
A RESOLUTION OF INDIAN RIVER COUNTY,
FLORIDA, CANCELLING CERTAIN DELINQUENT
TAXES UPON PUBLICLY -OWNED LANDS,
PURSUANT TO SECTION 196.28, FLORIDA
STATUTES.
WHEREAS, section 196.28, Florida Statutes, allows the Board of County
Commissioners of each County to cancel and discharge any and all liens for
taxes, delinquent or current, held or owned by the county or the state,
upon lands heretofore or hereafter conveyed to or acquired by any agency,
18
governmental subdivision, or municipality of the state, or the United States,
for road purposes, defense purposes, recreation, reforestation, or other
public use; and
WHEREAS, such cancellation must be by resolution of the Board of
County Commissioners, duly adopted and entered upon its minutes properly
describing such lands and setting forth the public use to which the same are
or will be devoted; and
WHEREAS, upon receipt of a certified copy of such resolution, proper
officials of the county and of the state are authorized, empowered, and
directed to make proper entries upon the records to accomplish such
cancellation and to do all things necessary to carry out the provisions of
section 196.28; F.S.;
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY
COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, that any and all
liens for taxes delinquent or current against the following described lands
are hereby cancelled, pursuant to the authority of section 196.28, F.S.
The resolution was moved for adoption by Commissioner S cur 1 o c k
and the motion was seconded by Commissioner Bo w m a n , and, upon being
put to a vote, the vote was as follows:
Chairman Carolyn K. Eggert Ay e
Vice Chairman Margaret C. Bowman Ay e
Commissioner Richard N. Bird Aye
Commissioner Don C. Scurlock, Jr. Aye
Commissioner Gary C. Wheeler Ay e
The Chairman thereupon declared the resolution duly passed and
adopted this . 11 day of February , 1992.
BOARD OF COUNTY COMMISSIONERS
INDIAN RIVER COUNTY, FLORIDA
Attest:
daoicw—B on Cle6
Attachment: Warranty Deed to Indian River County
from Earline G. Lewin Ford,
O. R. Book 922, Page 178
By
CarolynnK. Egge
airman
19
FEB 111992
Indian Riva Ca
Approved
Date
Admin.
'
e—
—1 -5 --
legal
I _3j
Budget
Dept.
Risk Mgr.
BOOK „� ,,
FEB
BOOK itJ F ,E 5:0
FRANK ZORC'S REOUEST TO SPEAK REGARDING PROPOSED COURTHOUSE
The Board reviewed the following letter dated 2/5/92:
REAUOR
Telephone: (4(17) 562-4646
(407)567.1314
DISTRIBUTION LIST
Commiss- ioners'
Administrator
•
FRANK LEO ZORC Attorney
RnuTroe-DmeLOPER-Ihmnmt-STORAGE."Awman!Arnc"� — .Personnel
(:: Public Works
Community Dev.
Utilities •
Financej i'
Other r/r�C��Q./
February 5,. 1992 HAND DELIVER A.M. THIS DATE. �,�`Lti�32A�`'Z&?����9�
r ff' ee �vr
The Indian River County Commission ir4697
..�;1840 25th. Street ►� n•;Vero Beach, Florida 32960 A. c.;
Al (t) •
AT VERO AIRPORT SELF STORAGE & TRAt1P. CENTER
2301 27th Ave.. Suite A9. • Vero Beach. Florida 32960
Office of the Secretary of the Commission:
• ay s ... .Goo • orning .
W1JI New CourthouseTRRININIT Be Backwards?
The undersigned 30 year resident/taxpayer of Vero Beach and
Indian River County Florida requests the above subject matter
be placed on the next meeting of the commission for full
discussion. The City Council should be invited.
When the question of this new building facing west was brought up by
Mr. Doty, I immediatly shared his concern, but couldent justify an
involvement untilthe following new facts came about.
How r••as I illustrated last week at the Republican Womans
Club Luncheon, IF it now is true that the county is acquiring
additional.]and, AND the City is willing to vacate 16th. Ave.
NOW:... We have an entirely new scenario and new opportunity
nor a better site plan than with the restricted "L" shaped, two
parcel property the county architects were restricted to.
I discussed the above at length with Gary Wheeler, but as with
other commissioners the crux of their feelings were, why had not
the city approached them long ago, and been more involved with
the process. This is of course a question that also needs
to be thoroughly ' addressed. Why do we not have a more consistent
routine liason between the County and City governments ?
The fact is we have all new possibilities with the changes noted and
these options must be addrssed for the best desision for the taxpayers.
I was the one who had a position for "considering" facing the new build-
ing south. That would be the most normal decision, facing Rt 60 the
main road. 'Persons driving by would see the front of the structure
the most beautiful part.
If this can be done within the framework of acceptable economics,this
is what I will favor.
Your prompt arrangement for t ite to be on the agenda will be
appreciated.
Respectfully,.
Frank L.
20
Chairman Eggert advised Frank Zorc that the Board would be
happy to give him five minutes to present his position regarding
the placement of the Courthouse on the site.
Frank Zorc, 35 -year resident/taxpayer of Indian River County,
stated he was here today because of the Board's recent
authorization to acquire a missing link of property on the corner
of 20th Street and 17th Avenue and because of the recent twist that
the City of Vero Beach may reverse its position in not granting an
abandonment. With the acquisition of the out parcel, there is now
a totally new site which is rectangular and intact, not L-shaped
and in two parcels. He noted that James Musgrove, a director of
the architectural firm that submitted the major concept and the
site plan for the new Courthouse, acknowledged in a very recent
letter to the Board that the ultimate outcome of the plan that was
presented and approved was dictated by the fact that 16th Avenue
could not be closed. Mr. Musgrove went on to state that if this
option was actually available, it would present an opportunity to
restudy the design. This option appears open to the Commission
now. Mr. Musgrove further stated that closing of the street would
be an improvement to the current scheme.
Mr. Zorc realized that there would be added costs to changing
the placement of the Courthouse, and although he fights added costs
every chance he gets, he stressed that it would take approximately
less than one-half of one percent in added costs to improve the
appearance of this beautiful building by facing it toward SR -60
where its beauty can be seen at the most. He has heard some people
say that the back of this building is just as pretty as the front.
If that is true, he would suggest doing away with the gingerbread
on the front because it is just a waste of taxpayers' dollars. He
highly recommended that the Courthouse be placed on the site as
shown in the following plan:
FmwY1T u. 0992
THIS IS A ROUGH DRAFT:
S Ts. COVERED PANNINGt!
INT TWO GARAGES.
P ROVIDES DIRECT CO7RIECTION
PARKING GARASH TO MAIN
BUILDIN.NO CROSSING
STREET ` NO HEATHER TO
CONTEND WITH.
LEAVES EXISTING FLOOR
P LAN ALMOST INTACT
PACES HOST BEAUTIFUL PANT
OP BUILDING TONARO MAIN
STREET.
PROVIDE OOtes AOCESB
GROUND LEVEL PARKING
BOTH SIDE GP FRONT ON
BUILDING.
A000 GREEN SPACE FOR
• DSl�FSUILD`
LFACING
SPACE LEFT FOR BUILDING
MANSION RORER 3101.
SPACE POR FUTURE ADDITION
TO NAIR BUILDING
4:1.1 1 LL t +
Irrfl l.I I I -e
n• 1 T91W..�. .. -�
WAGE
PARKING
Fr�Iilil' •�`.
� •
Fag_ OPER rtwo
R4::i�itr Fur
i�+�J
SPACES
LAINMPLO1ERS OPEN GREEN SPACE IAINIiLOM6R3
CiP1'F4 LAWN 35711000
., A
•► itfll
I
Cato
ERR
WesY
A ,J �� Z'"i'
SS•. n•`4J4'' r ,h' +� ' m e80 ORORO
Oa�.DaG..i�.ilydd� 50 RMRG .tea
r 01ACE8
�a
ROAD
CONRTROAD ANa0D JIA1N
SOUTH -ROUTE 60, 20TH. ST. FRONT ELEVATION
21
I! ' W74-' 4-'
BOOK Fa,,Ebl?•
1992
BOOK
Chairman Eggert announced that a workshop with County staff
and City Council is scheduled for this afternoon, but Mr. Zorc
pointed out that he wanted to speak before the Board today because
at a workshop you are not necessarily given the right to speak in
public.
Commissioner Scurlock stated that he is thoroughly satisfied
with the work of the committee. He had considered the closing of
16th Avenue, but took that out as an option since there are only
three connecting streets, 14th, 16th and 20th Avenues, that will
allow one to cross the Twin -Pairs when it is finally constructed.
He believed that three access points to be able to move east or
west is minimal at best and that doing away with one of the three
would be a mistake. He felt the larger footprint provided by the
acquisition of the out parcel would not change anything in a major
way but to give us a construction site while we are building the
facility and a future site to build offices for the Public
Defender's Office and the State Attorney's Office. He noted that
it was the County's direction from Vero Beach to try not to have
any variances, and we have abided by that. He felt that
Commissioner Wheeler has done an outstanding job with the
Courthouse Planning Committee and that the consensus of opinion is
that the best design has been reached.
Commissioner Wheeler appreciated Mr. Zorc's interest incoming
today and felt his plan has merit. However, the Committee looked
at various concepts, and it was felt that no matter what concept
that came forward, you could find some merit in it. Basically, at
this point, Commissioner Wheeler stated that he is happy with the
concept and design that was submitted and approved.
Mr. Zorc felt that the Board was missing his point totally,
which is that there is now an opportunity to place the Courthouse
over the entire two -block area without any constraints. He
emphasized that even the architect has said that they worked within
the constraints of not closing off 16th Avenue.
Chairman Eggert agreed with Commissioner Scurlock about not
closing off one of the three access points. In the beginning, she
would have liked to have seen 16th Avenue closed off, but after
many meetings, she is convinced that closing it would throw off the
traffic pattern.
Commissioner Bird felt that the approved plan concentrated on
getting the people into the building in an easy manner, and
Commissioner Wheeler emphasized that the building was designed to
be very functional. It could be designed to face any direction,
but the Committee decided to have the building facing west so as to
be easily accessed from the parking garage.
22
Mr. Zorc emphasized that all he is asking is that the Board
look at the option that wasn't there before, and Commissioner
Wheeler thanked him for coming.
Chairman Eggert reported that she had carried forth the
Board's suggestion to the Mayor of Vero Beach that perhaps the City
would like to participate in the purchase of the out parcel. The
Mayor indicated that he didn't feel the City would be particularly
interested, and she wondered if the Board would want her to carry
forth a formal request. Personally, she has mixed emotions about
whether it would be best for the County to have total control of
the ownership of that property, but she would make a written,
formal request if the Board wishes.
Commissioner Scurlock anticipated there would be a number of
interactions with the City during this whole process such as the
use of the parking garage since we are using taxpayers' money to
build it. There are some questions that will have to be addressed
such as whether there is going to be a parking fee, whether the
City is interested in leasing some space, and whether the downtown
merchants are willing to provide some funds. Commissioner Scurlock
emphasized that he didn't believe it is the County's intent to
provide free parking for the entire downtown area.
Chairman Eggert stated that all she is asking is whether we
should have full control of the land, but Commissioner Scurlock
felt we should work hand in hand together to maximize our
economical resources.
Chairman Eggert advised that she would write a letter saying
that we see a number of things in which we could participate
together.
Commissioner Bird felt that is the right direction to take.
Although he wasn't sure we should have joint participation in a
piece of property, he did feel we need to look for some joint
participation in some way.
Chairman Eggert thanked the Board for their direction and
stated she would move on with that.
23
FEE s' 0
��� aJ 1'1,6E.
FEB
BOOK Ti ['AGE
PUBLIC HEARING - REOUEST BY VISITATION HOUSE CENTER OF SPIRITUALITY
FOR SPECIAL EXCEPTION CHANGE OF USE AND CONCEPTUAL PLAN APPROVAL
The hour of 9:05 o'clock A.M. having passed, the County
Attorney announced that this public hearing has been properly
advertised, as follows:
•
VERO BEACH PRESS -JOURNAL
Published Daily
Vero Beach. Indian River County. Florida
COUNTY OF INDIAN RIVER: STATE OF FLORIDA
Before the undersigned authority personally appeared J. J. Schumann, Jr. who on oath
says that he is Business Manager of the Vero Beach Press-Joumal, a daily newspaper published
at Vero Beach in Indian River County, Florida; that the attached copy of advertisement, being
a�.1.//
t—/.
in the matter of -.60 54 4./../
in the , Court, was pub-
g ai /95'
lashed in said newspaper in the issues of
Aftiant further says that the said Vero Beach Press -Journal is a newspaper published at
Vero Beach, in said Indian River County, Florida, and that the said newspaper has heretofore
been continuously published in said Indian River County. Florida, each daily and has been
entered as second class mail matter at the post office in Vero Beach, in said Indian River Coun-
ty, Florida, for a period of one year next preceding the first publication of the attached copy of
advertisement; and al tient further says that he has neither paid nor promised any person, firm
or corporation any discount, rebate. commission or refund fOA the purpose of securing this
advertisement for publication in The said newspaper.
ol
Sworn to and subscribed before me thhs �' a}L' of ail i i .D. 19 �
(SEAL)
(Businfi3ds Manager)
r••
t.olnly f ublic, k*, nt fkrl41
My Commis:ion E plies Jona 2F, IF?3
24
45th ST ;
NORTH • el MUM NORO
:N:
i�...
Subject
• Site:
.gym.
fi
—di
1 -
NOTICE OF PUBLIC HEAR940
Notice of hearing to consider the of apo-
dal exoepfbn approval for a place of wor .The
T . car can e E.above29,
N In sertion
rT 32 8. and Range 39 See the
ap for the location.
A pudic hearing at which parties in interest and
MUMS shall have an opportunity to be heard. w9
be held by the Board of County CUMM4141JIVUld of
the County Canmis-
alai Chambers tRher he County Administration Budd-
ing. located at 1840 25th Street, Vero Beach, Fior-
k1a on Tuesday, February 11, 1992, at 9:05 a.m.
wtdch may Anyone who may wish any decision�m� lesure thatt a verbatim of the procees
made. which includes testimony and evidence upon
which the appeal N based.
INDIAN RIVER COUNTY
BOARD OF COUNTY COMMISSIONERS
8
9 K Egger, Chairman
Jan. 889151
The Board reviewed the following memo dated 1/31/92:
TO: James E. Chandler
County Administrator
DIVISION HEAD CONCURRENCE:
Robert M. K ng, P
Community Developme Director
THROUGH: Stan Boling, AICP
Planning Director
FROM: John W. McCoy ?,(0
Staff Planner, Current Development
DATE: January 31, 1992
SUBJECT: The Visitation House Center of Spirituality's Request for
Special Exception Change of Use and Conceptual Plan
Approval
[Application/Request #91100026*001]
It is requested that the data herein presented be given formal
consideration by the Board of County Commissioners at its regular
meeting of February 11, 1992.
BACKGROUND:
John Dean, Architect and Associates has submitted an application
for special exception change of use and conceptual plan approval on
behalf of the Visitation House Center of Spirituality to convert an
existing single family residence to a place of worship. The ±5
acre project site is located on the south side of 45th Street
approximately } mile west of 58th Avenue and is immediately west of
the Whippoorwill Estates Subdivision (see attachment #2). The site
is located in the RS -3 zoning district (residential single family
up to 3 units per acre). The RS -3 district regulations require
special exception approval for places of worship. In addition to
the conceptual plan, the applicant has submitted an administrative
approval application for Phase I of the project (see attachment
#4) . Since the Phase I plan is minor in nature, it may be approved
by staff subject to special exception use and conceptual plan
approval. Site plans for Phase II development will require
subsequent Planning and Zoning Commission consideration and
approval.
Pursuant to Section 971.05 of the LDRs, the Board of County
Commissioners is to consider the appropriateness of the requested
use based on the submitted site plan and the suitability of the
site for that use. The Board may approve, approve with conditions
or deny the special exception use. The County may attach any
conditions and safeguards necessary to mitigate impacts and to
ensure compatibility of the use with the surrounding area.
At its January 9, 1992 meeting, the Planning and Zoning Commission
voted unanimously to recommend that the Board of County
Commissioners grant special exception approval for the use with a
condition regarding project lighting. As approved, the Planning
and Zoning Commission's recommendation calls for a height
restriction on project lighting sources, to limit any lighting or
glare impacts on surrounding properties. The staff concurs with
this condition and has included it in the recommendation at the end
of this report. Thus, the Planning and Zoning Commission and staff
25
FEB 11_992
BOOKit
N'7
BOOK b F'' E b35
recommend conditional approval of this special exception change of
use request as specified in the recommendation at the end of this
report. If the Board of County Commissioners grants special
exception approval, then the administrative approval site plan for
Phase I can be approved by staff.
ANALYSIS:
1. Proposed Use: The proposed place of worship will offer
several different types of special event and regularly
scheduled religious programs in addition to weekly worship
services. The conceptual plan (see attachment #3) depicts a
variety of structures including a worship center, advance
center (for religious instruction), prayer hermitages, a staff
house, a missionary house, and a parsonage. The principal use
of the site will be as a place of worship with accessory
facilities for instruction and special purpose small group
meetings. County planning staff, in coordination with th
County Attorney's Office, has concluded that the proposed uses
constitute a "place of worship" as defined in chapter 901 of
the LDRs (see attachment #5)
2. Size of Development Area:
Phase I: 1.81 acres or 78,542 sq. ft.
Phase II: 3.17 acres or 138,387 sq. ft.
Total: 4.98 acres or 216,929 sq. ft.
3. Zoning Classification:
4. Land Use Designation:
RS -3, Residential Single Family
District (up to 3 units per
acre)
L-1, Low Density 1 (up to 3 units
per acre)
5. Building Area:
Phase I: 4,650 sq. ft.
Phase II:
Total:
13,100 sq. ft.
17,750 sq. ft.
6. Total Impervious Area:
(Phase I)
Existing: 8,895 sq. ft.
Proposed: 1,496 sq. ft.
Total by Phase: 10,391 sq. ft.
Total Project at end of Phase II:
(existing residential
structures on site)
(proposed structures)
(Phase II)
0 sq. ft.
18,961 sq. ft.
18,961 sq. ft.
29,352 sq. ft.
7. Open Space Required: 40%
Provided: Phase I 84%
Overall (Phase I and Phase 2): 74%
8. Phasing: Phase I consists of converting the existing
residence and detached garage to a worship center (chapel,
meeting rooms, library, office) and a parsonage. Phase II,
which may be subsequently broken-down into sub -phases,
consists of a new worship and activity center building, a
staff house, a house for an in -residence missionary, several
prayer hermitage buildings (for isolated meditation), an
advance center, and a maintenance building. Driveway and
parking areas, landscaping, and drainage improvements are
proposed to be provided with each phase. The total project
build -out is estimated to take ten years.
26
9. Traffic Circulation: The project's 45th Street access will be
improved with Phase I construction which will include a new
culvert and a 22' wide paved driveway apron. The proposed
driveway and circulation system has been approved by the
County Traffic Engineer.
10. Off -Street Parking
*Phase I
Required: 12 spaces (Phase I)
Provided: 15 spaces (Phase I)
*Total (Phases I & II)
Required: 50 spaces
Provided: 54 spaces
The applicant is proposing to use stabilized, grassed parking
accessed by a marl driveway in Phase I. This type of design
is approvable since a place of. worship is considered an
infrequent use, and the LDRs allow for unpaved, stabilized
parking surfaces for infrequent uses. With approval of the
conceptual plan, the use of grassed parking for Phase I will
be considered approved.
The applicant has proposed to pave the most heavily used
portion of the driveway and parking spaces in conjunction with
Phase II. These areas will be used daily by staff. The
internal access driveway will also be extended to service the
southern portion of the project in Phase II, and additional
grassed parking will be provided along with Phase II
construction.
11. Stormwater Management: The Stormwater Management Plan has
been approved by the Public Works Department.
12. Landscape Plan and Buffering: The landscape plan is in
conformance with Chapter 926 and includes a required type "C"
buffer along the east and west property lines for Phase I, and
along the south property line for Phase II. The applicant is
proposing to use existing vegetation to fulfill the buffer
requirements. The type "C" buffer standards will need to be
satisfied prior to issuance of a Certificate of Occupancy
(C.O.) for the project.
As previously described, the Planning and Zoning Commission,
based upon concerns expressed by an adjacent property owner,
recommends that the height of lighting sources within the
project be limited to 6' or less as measured from ground
level. Furthermore, the lighting should be shielded from
surrounding properties. This restriction has been
incorporated into a recommended condition of approval
appearing at the end of this report.
13. Utilities: Phase I- will be serviced by a private well and
septic system. Prior to any Phase II construction, the
project must be connected to Indian River County water and
wastewater utilities services. These utility provisions have
been approved by the Environmental Health Department and the
County's Division of Utility Services.
14. Dedications and Improvements: None are applicable.
15. Concurrency: The conditional concurren
application submitted for the project has been issued. ificate
27
FEB ti i992
6
>JC
Pr -
FE" 11
Poor
twt
16. Surrounding Land Use and Zoning:
North: Vacant/RS-3
South: Proposed Single Family Subdivision/RS-3
East: Whippoorwill Estates/RS-3
West: Vacant/RS-3
17. Specific Land Use Criteria:
a. No building or structure shall be located closer than
thirty (30) feet to any property line abutting a
residential use or residentially designated property;
b. Access shall be from a major thoroughfare unless
otherwise approved by the public works department;
c. Any accessory residential use, day care facility or
school upon the premises shall provide such additional
lot area as required for such use by this section and
shall further be subject to all conditions set forth by
the reviewing procedures and standards for that
particular use. Accessory residential uses may include
covenants, monasteries, rectories or parsonages as
required by these regulations;
d. Type "C" screening shall be provided along all property
boundaries where the facility is located adjacent to a
single-family residentially designated property. Type
"D" screening shall be provided along all property
boundaries when the facility is located adjacent to a
multiple -family residentially designated property.
The application satisfies all of the above criteria. All
proposed accessory uses satisfy all applicable accessory use
regulations.
RECOMMENDATION:
Based on the analysis performed, staff recommends that the Board
of County Commissioners approve the special exception change of use
request and grant conceptual plan approval with the following
conditions:
1. Prior to the issuance of a Certificate of Occupancy (C.O.) for
Phase I, the type "C" buffer on the east and west sides of the
project site must be provided.
2. Prior to issuance of a Certificate of Occupancy (C.O.) for any
development within Phase II, the entire project (Phases I and
II) must be connected to county water and wastewater services.
3. Prior to the issuance of a Certificate of Occupancy (C.O.) for
Phase II, the type "C" buffer on the south side of the project
site must be provided.
4. Lighting sources within the project shall not exceed 6' in
height, as measured from ground level, and shall be directed
and shielded so as to minimize any lighting or glare impacts
on surrounding properties.
28
Planning Director Stan Boling presented staff's recommendation
for approval of the special exception change of use request and
granting of conceptual plan approval with the 4 conditions set out
in the above staff recommendation. He wished to note for the
record that two letters of objection to the special exception have
been received by staff. Addressed to Senior Planner John McCoy,
the letters were from owners of nearby property, Frank Varon, 7711
Hawthorne Avenue, Miami Beach, Florida, and Pauline Gorman, 365
West Pine Street, Long Beach, New York.
Commissioner Scurlock understood that staff feels comfortable
with the access to this property, and Director Boling advised that
total ingress and egress would be off of 45th Street using the
existing driveway which will be widened and improved in Phase I
construction.
Chairman Eggert opened the Public Hearing and asked if anyone
wished to be heard in this matter.
John Dean, local architect and president of the organization,
introduced Harriette Gallo, owner of the property which is under
contract to Visitation House based on the proper approvals, and
Sister Betty Hannagan, director of the Visitation House Center. He
emphasized that this will always stay residential in nature; it
will always look like the house it is and it will be improved,
painted, and put back into good shape.
Mr. Dean wished to give a brief outline of the Center's
mission and activities since there was some concern expressed by a
few residents at the Planning & Zoning meeting about what kind of
activities will be going on in the Center. The Center's mission is
to provide a place for individuals and groups to come away for
spiritual and personal renewal in an atmosphere of hospitality,
peace, and acceptance. The Center is attempting to respond to the
needs of God's people through programs in spirituality, personal
development, reflection, dialogue, centering prayer, and spiritual
direction. Ongoing programs will be held for Bible Study,
Centering Prayer, Healing Life's Losses, Spiritual Direction, 12 -
Step Programs, Retreats, and Celebrations.
Returning to the site plan, Mr. Dean stressed that there will
be no changes in Phase I except for landscaping, drainage
improvements and widening and improving the existing driveway. The
main concern they heard from the neighborhood was landscaping;
actually, the site plan exceeds the 30 -ft. buffers required and
these will be heavily landscaped. Drainage is a problem, but this
plan will help the existing drainage problem rather than add to it.
It will not solve it, but it will help it. Mr. Dean wished to
29
FEB 11 1992
BOOK s
FEB. 19YZ
BOOK 8b F`GE O,
point out that this landcould support 15 houses if it was
developed that way. With regard to the neighborhood's concern
about exterior lighting, they have agreed to the concept of
lowering the lighting. However, lowering the lighting to under 6
feet really is not practical because residential lighting is
usually 6 to 7 feet high. It is a small detail, but it is just
realistic for residential lighting to be at normal residential
heights. They would like to see the language in condition #4 under
staff's recommendation modified to read: "Free standing site
lighting sources within the project shall not exceed 6 feet in
height, as measured from ground level, and shall be directed and
shielded. Lighting heights on buildings may be typical of single
story homes, which may include single -story soffit security
lighting. All exterior lighting is to be directed and shielded so
as to minimize any lighting or glare impacts on surrounding
properties".
Director Boling stated that staff has no objection to the
proposed modification because the main intent is to not have the
impact in this development be any different than if it were
developed for single family homes.
There being no others who wished to be heard, the Chairman
closed the Public Hearing.
ON MOTION by Commissioner Wheeler, SECONDED by
Commissioner Scurlock, the Board unanimously approved the
special exception change of use and granted conceptual
plan approval subject to the 4 conditions as set out in
the above staff recommendation, with modification to
condition #4 regarding the lighting as suggested by Mr.
Dean.
RESOLUTION APPROVING SUBMITTAL OF GRANT APPLICATION TO FLORIDA DNR
FOR FUNDING OF BEACH EROSION CONTROL ASSISTANCE PROGRAM
The Board reviewed the following memo dated 2/3/92:
30
TO: James E. Chandler,
,County Administrator
THROUGH: James W. Davis, P.E.,
Public Works Director
FROM:
Terry B. Thompson, P.E
Capital Projects Manager
SUBJECT: Resolution Approving the Submittal of a
Grant Application Under the State of
Florida FY 1993/94 Beach Erosion Control
Assistance Program
DATE: February 3, 1992
DESCRIPTION AND CONDITIONS
The County submitted a grant application to the Florida
Department of Natural Resources (DNR) in FY 1991/92 for
funding under the Beach Erosion Control Assistance Program.
The Application provided for the following improvements: '
1. Dune maintenance at Wabasso Beach Park.
2. Dune maintenance and walkover at Golden Sands
Park.
3. Five (5) dune walkovers at Treasure Shores Park.
The Florida Governor and Cabinet approved funding for this
project in the FY 1991/92 Department of Natural Resources'
(DNR) Fixed Capital Outlay Budget, but funding was denied by
the Florida Legislature.
The County resubmitted the same application for funding in
the FY 1992/93 budget. On September 12, 1991 the Florida
Governor and Cabinet approved funding in the FY 1992/93 DNR
Fixed Capital Outlay Budget. The DNR has submitted this
Capital Outlay Budget to the Florida Legislature for
approval.
In view of the financial problems that are still being
experienced by the State, it is questionable whether or not
funds will be made available for this project in the FY
1992/93 Florida Beach Erosion Control Program.
The Division of Beaches and Shores, will be accepting
project applications for the FY 1993/94 DNR Fixed Capital
Outlay Budget through May 1, 1992. Staff recommends that
the County resubmit the attached upded application for
consideration in the DNR's FY 1993/94 budget. This action
will ensure legislative funding consideration for FY 1993/94
if funding is not made available in FY 1992/93.
The estimated cost to the State for these improvements is
$244,575 (75%) and to the County is $81,525 (25%), for total
estimated cost of $326,100.
RECOMMENDATIONS AND FUNDING
Staff recommends that the Board adopt the attached
resolution, authorizing the submittal of an application
under the State Florida Beach Erosion Control Assistance
Program for the purpose of requesting State financial
assistance.
31
FEB 1119
L.
BOOK;c,)
FEB it 199
BOOK
P,a. X41
�E
ON MOTION by Commissioner Scurlock, SECONDED by
Commissioner Wheeler, the Board unanimously adopted
Resolution 92-32, approving the submittal of an
application under the State of Florida Beach Erosion
Control Assistance Program.
32
RESOLUTION NO. 92-32
.A RESOLUTION OF INDIAN RIVER COUNTY, FLORIDA
APPROVING THE SUBMITTAL OF AN APPLICATION
UNDER THE STATE OF FLORIDA BEACH EROSION
CONTROL ASSISTANCE PROGRAM
WgE.REAS, Indian River County has had damage to structures
and/or coastal lands by storms and erosion in areas of public
lands, and
WHEREAS, the State of Florida has established a Beach
Erosion Control Assistance Program providing for financial
assistance for erosion control and preservation of the sandy
beaches within the State.
NOW THEREFORE, BE IT RESOLVED by the Board of County
Commissioners of Indian River County, as follows:
1. The County, as local sponsor, hereby approves the
submittal of an application under the Beach Erosion
Control Assistance Program for the purpose of
requesting State financial assistance with
implementation of erosion control improvements within
Indian River County at Wabasso Beach Park, Golden Sands
Park, and Treasure Shores Park.
2. The County hereby designates Michael Walther, P.E. of
Coastal Technology Corporation, as the Project Engineer
and Agent for the purpose of preparing and processing
this application on behalf of the County.
3. .The County agrees to implement the beach improvement
program under the procedures set forth in the Florida
Administrative Code.
The foregoing resolution was offered by Commissioner Scurlock
and seconded by Commissioner Wheeler ,and, being put to a
vote, was as follows:
Chairman Carolyn K. Eggert Aye
Vice Chairman Margaret C. Bowman Aye
Commissioner Richard N. Bird Aye
Commissioner Gary Wheeler Aye
Commissioner Don C. Scurlock, Jr. Aye
The Chairman thereupon declared the resolution duly passed
11 day of February , 1992.
and adopted this
ATTEST:
INDIAN RIVER COUNTY, FLORIDA
BY ITS BOARD OF COUNTY COMIISSIONERS
a..„10
Carolyn /f(. Egger
Jeffrew'.,.KCa�rton Clerk of Court
msolu.�' ad-
ut.tbt s�.e
33
FEB 1 1 1992
L
BOOK
FES 1 1 1992
BOOK 85 FA,E 543
RESOLUTION AUTHORIZING FDOT JOINT PARTICIPATION AGREEMENT FOR
INTERSECTION IMPROVEMENTS AT CR -510 AND SR -AIA
The Board reviewed the following memo dated 1/31/92:
TO:
THROUGH:
FROM:
SUBJECT:
DATE:
James E. Chandler,
County Administrator
James W. Davis, P.E.,
Public Works Director
Terry B. Thompson, P.E.P.
llir
Capital Projects Manager
FDOT Joint Participation Agreement for
Intersection Improvements at CR510 and SRA1A
January 31, 1992 FILE: jpa.jan
DESCRIPTION AND CONDITIONS
Staff requested that the Florida DOT fund 50% of the
estimated $500,000 construction cost for proposed
intersection improvement at CR510 and SRA1A. The attached
agreement provides for the FDOT to reimburse the County for
direct construction costs and construction engineering
inspection services in an amount not to exceed $250,000.
The County is responsible for all costs over and above the
FDOT's contribution.
Plans and specifications for the proposed improvements are
90% complete. Out of the eight right-of-way parcels needed,
two have been acquired, three have been approved and closing
documents are being drafted, and three are still being
negotiated.
RECOMMENDATIONS AND FUNDING
Staff recommends that the Chairman be authorized to execute
the attached Joint Participation Agreement.
Funding is from Account 101-151-541-033.13
ON MOTION by Commissioner Scurlock, SECONDED by
Commissioner Wheeler, the Board unanimously adopted
Resolution 92-33, authorizing a joint participation in
the construction of intersection improvements at CR -510
and SR -AIA.
AGREEMENT IS ON FILE IN THE OFFICE OF THE CLERK TO THE BOARD
34
2/18/92 ( tfsawt) 1t
RESOLUTION 92-33
• A RESOLUTION OF INDIAN RIVER COUNTY AUTHOR-
IZING A JOINT PARTICIPATION IN THE CON-
STRUCTION OF INTERSECTION IMPROVEMENTS AT CR
510 AND SR A -1-A. '
WHEREAS, it is a policy of the State of Florida to
construct and make improvements to the state transportation system in a
cooperative partnership; and
WHEREAS, such partnership shall be promoted and
encouraged through the joint funding of projects that improve traffic
flow and reduce congestion of the State Highway System; and
WHEREAS, the Board of County Commissioners of Indian River
County, Florida wishes to authorize the Chairman of the Commission, to
enter into a Joint Participation Agreement with the State of Florida
Department of Transportation on behalf of the Commission,
NOW, THEREFORE, BE IT RESOLVED, by the Board of
County Commissioners of Indian River County, Florida that:
Section 1. The Board of County Commissioners of Indian
River County, Florida hereby authorizes the Chairman of the
Commission to enter into a Joint Participation Agreement with the State
of Florida Department of Transportation for the construction of
intersection improvements at CR 510 and SR A -1-A.
Section 2. The Clerk to the Board of County Commissioners
of Indian River County is hereby directed to send copies of this
RESOLUTION to the Department of Transportation and all others
persons as directed by the Board of County Commissioners of Indian
River County, Florida.
The foregoing resolution was offered by Commissioner
Scurlock and the seconded by Commissioner Bird, and, being put to a
vote, the vote was as follows:
Chairman Carolyn K. Eggert Aye
Vice Chairman Margaret C. Bowman Aye
Commissioner Richard N. Bird Aye
Commissioner Don C. Scurlock, Jr. Aye
Commissioner Gary C. Wheeler Aye
The Chairman thereupon declared the resolution duly passed
and adopted this 11 day of February , 1992.
BOARD OF COUNTY COMMISSIONERS
INDIAN RIVER COUNTY, FLORIDA
ATTEST:
35
FEB 11 1992
BOOK
F E B !992
BOOK 65 F,g E 4
GIFFORD WATER TOWER REFURBISHMENT - CHANGE ORDER NO. 2 AND FINAL
PAY REOUEST. HI -LINE CONTRACTORS
The Board reviewed the following memo dated 1/28/92:
DATE: JANUARY 28, 1992
TO: JAMES E. CHANDLER
COUNTY ADMINISTRA
FROM: TERRANCE G. PI
DIRECTOR OF UTI Y SE VICES
PREPARED NOEL J. McMAHON
AND STAFFED ENVIRONMENTAL S1;ECIAL
BY: DEPARTMENT OF UTILITY SERVICES
SUBJECT:
GIFFORD WATER TOWER REFURBISHMENT
CHANGE ORDER NO. 2 AND FINAL PAY REQUEST
INDIAN RIVER COUNTY PROJECT NO. UW -91 -09 -UW
BACKGROUND
The Indian River County Board of County Commissioners approved on
November 26, 1991, Change Order No. 1 for the Gifford Water Tower
Refurbishment (see attached agenda item). This change order covered
the repairs to the tower in the amount of $21,900.00. In addition,
this change order included $2,500.00 for the needed repair of the
interior first coat caused by the welding on the catwalk.
ANALYSIS
Attached is Change Order No. 2 with a net decrease of $870.00. The
contractor required less time to repair the interior first coat than
was estimated, resulting in the reduction in cost. Also attached is
the Final Pay Request in the amount of $10,707.50. (See attached
Change Order No. 2 and Final Pay Request.)
RECOMMENDATION
The staff of the Department of Utility Services recommends that the
Board of County Commissioners approve the attached Change Order and
Final Pay Request and authorize the Chairman of the Board of County
Commissioners to execute both items.
ON MOTION by Commissioner Scurlock, SECONDED by
Commissioner Wheeler, the Board unanimously approved
Change Order No. 2 and Final Pay Request by Hi -Line
Contractors, as recommended by staff.
CHANGE ORDER NO. 2 IS ON FILE IN THE OFFICE OF THE CLERK TO
THE BOARD
36
8TH STREET WATER MAIN EXTENSION - FINAL PAY REQUEST
The Board reviewed the following memo dated 2/3/92:
DATE:
TO:
FROM:
FEBRUARY 3, 1992
JAMES E. CHANDLER
COUNTY ADMINISTRATOR
TERRANCE G PINTO
DIRECTO UTISERVICES
PREPARED H. D. "DOSTER, P.E.
AND STAFFED ENVIRONMENTAL ENGINEER
BY: DEPARTMENT OF UTILITY SERVICES
SUBJECT:
EIGHTH STREET WATER MAIN EXTENSION
IRC PROJECT NO. UW -88 -14 -DS
FINAL PAY REQUEST
BACKGROUND
The subject project has been completed. Installation of the water
lines has been accepted by the Department of Utility Services and
proper certification is being provided to the Department of
Environmental Regulation.
ANALYSIS
The Board of County Commissioners approved funding of $159,490.00 for
this project on January 8, 1991. Change Order No. 1, in the amount of
$3,119.28, was approved by the Board of County Commissioners on
November 5, 1991. The contractor's total cost is $95,590.27
($92,470.99 original contract plus $3,119.28). He has previously been
paid $83,547.93.
RECOMMENDATION
The staff of the Department of Utility Services recommends approval of
the final pay request of $12,042.34 as payment in full for services.
rendered.
ON MOTION by Commissioner Wheeler, SECONDED by
Commissioner Scurlock, the Board unanimously approved
Final Pay Request by Driveways, Inc. in the amount
of $12,042.34, as recommended by staff.
FINAL PAY REQUEST IS ON FILE IN THE OFFICE OF THE CLERK
TO THE BOARD
37
rEB`i'992
BUR 546
Pr -
FEB it 1992
POOK 65 F4GE 547
SLUDGE/SEPTAGE FACILITY - CONTINUED ENGINEERING SERVICES BY CAMP
DRESSER AND McKEE. INC.
The Board reviewed the following memo dated 1/9/92:
DATE:
TO:
FROM:
JANUARY 9, 1992
JAMES E. CHANDLER
COUNTY ADMINISTRATOR
TERRANCE G. PINT
DIRE F UT
PREPARED AND H. D.f•?"' R, P.
STAFFED BY: ENVIRONMENTAL ENGINEER
DEPARTMENT OF UTILITY SERVICES
SUBJECT: SLUDGE/SEPTAGE FACILITY - ENGINEERING
SERVICES
INDIAN RIVER COUNTY PROJECT NO. US -88 -07 -SL
VICES
BACKGROUND
The first portion of Engineering Services which extended through
advertisement and award has been completed on the subject project by
Camp Dresser and McKee Inc. The attached work authorization is for
continuing engineering services by Camp Dresser and McKee Inc., and
includes general services, resident inspection, and plant start-up.
ANALYSIS
Attachment A is the engineering and inspection services work
authorization.
Attachment B is scope of engineering and inspection services, and
Attachment C is the project budget, which is briefly as follows:
1) General Services during construction
(pre -construction, shop drawings, pay
estimates, project administration)
2) Resident Inspection Services
3) Start -Up Services
$189,477.00
149,500.00
46,095.00
Compensation for Services Totals $385,072.00
All three items are part of the original Sludge/Septage Project
budget and qualify for grant money of $147,500, which is based on
55% of the grant -eligible amount (approximately 70% of cost).
Indian River County's share is $237,572.00. The above items were
estimated at a total cost of $448,000.00 in the original project
cost estimate.
RECOMMENDATION
The staff of the Department of Utility Services recommends approval
of continuing engineering services by Camp Dresser and McKee, Inc.,
in the amounts as shown above and approval for the chairman to
execute the attached work authorization.
38
ON MOTION by Commissioner Scurlock, SECONDED by
Commissioner Wheeler, the Board unanimously approved
Attachment A - Engineering and Inspection Services
Work Authorization - for consulting services by
Camp Dresser & McKee, Inc. (County No. US -88 -07 -SL).
WORK AUTHORIZATION IS ON FILE IN THE OFFICE OF THE CLERK
TO THE BOARD
Commissioner Scurlock commented that it was quite distressing
to see the County take a very strong environmental stand in terms
of spending almost $7.6 million to treat our septage/sludge in a
proper and environmentally sound way, and then watch within
eyesight of our proposed site as truckload after truckload was
placed on property across from residential areas and right across
from the Gifford Community Center. He would hope and encourage all
those including DER and those individuals involved in industries
and cities to take advantage of an up-to-date, modern,
environmentally sound facility and get away from this land
application that is going on in our county that is evidently still
permitted.
Commissioner Bowman asked if we could pass a County ordinance
making that a requirement, and Commissioner Scurlock advised that
we are looking at that, but until the new facility is built, we
have no alternative. According to Michael Galanis of Environmental
Health, there are a number of approved sites in the county that are
grandfathered in for this activity.
Commissioner Bowman was shocked that land application was
still going on because she thought it was illegal. She strongly
suggested that the Board pass an ordinance effective the date of
completion of the sludge facility.
ON MOTION by Commissioner Scurlock, SECONDED by
Commissioner Bowman, the Board unanimously directed
the County Attorney's Office to research the matter in
terms of at least bringing forth some effort by this
Commission to encourage the use of our new facility or an
approved one if that is the case.
Attorney Vitunac advised that there was some research done by
the Utilities Department about having an ordinance saying that no
one can spread sludge on land in the unincorporated area, which
would mean that if the City of Vero Beach wanted to continue that
method of disposal, it would have to buy land within the City to do
39
FIB 111912
LOOK J/U
F E '' 1992
BOOK 8b F4E
that. We are not sure we can do that yet, but we will look into it
further.
DEED TO OLD LIBRARY AND DISCUSSION OF PROPOSED ORDINANCE PLACING
RESTRICTIONS ON THE PROCEEDS FROM THE FUTURE SALE OF THE OLD
LIBRARY SITE
The Board reviewed the following memo dated 1/30/92:
TO: Board of County Commissioners
FROM: Terrence P. O'Brien - Assistant County Attorney
DATE: January 30, 1992
RE: DEED TO OLD LIBRARY
The City of Vero Beach by quit -claim deed of April 19, 1988 deeded its
interest in the old library site across from City Hall to the County.
The deed contained certain restrictions in the form of a condition
subsequent.
The first restriction requires the new library to be completed by April
5, 1995. The remaining restriction requires that any money received
from the sale of the quit -claimed property "be used for books and
internal requirements." If the County fails "to fulfill the requirements
of this condition subsequent" the County "shall immediately reconvey
said property."
If the new library were not completed by April 5, 1995 a reconveyance
could be effected. If the old library was sold and the proceeds used
for a purpose other "than books and internal requirements," a re-
conveyance would not be possible by the County as it would have no
interest in the property to convey.
In view of the foregoing and in order to remove any cloud on the title,
I brought this matter to the attention of the City Attorney. The City
of Vero Beach has executed a quit -claim deed which removes the
restrictions.
It is recommended that the Board of County Commissioners accept the
new quit -claim deed and have said deed recorded.
Attorney Vitunac recounted that Director of General Services
Sonny Dean was charged with disposing of certain county buildings
awhile ago and one of his options was selling the old library. It
was brought to the attention of Assistant County Attorney Terry
O'Brien that it would be virtually impossible to sell that building
with the restriction on it that would insure that the money from
the building would go to books and not concrete, and since the
building could never be sold because of the restrictions, the
purpose of the restriction would never be effectuated. Mr. O'Brien
40
went to the City and they agreed to give us clear title to our old
library which we thought would be a good idea because that would
allow the County if they so desired to sell the building, get the
money and use it for whatever they wanted to. The City hoped the
money would be used for books and Chairman Eggert strongly wants it
used for books and other internal requirements, but to accomplish
that the County Commission would have to put a restriction on
itself. Since the building may not be sold for years and years and
this Commission may not be here, we thought that we could adopt an
ordinance so that it would be a formal record for future staffs and
Commissions that if they ever do sell that building, this
Commission here hopes the money would go for books. A future
Commission could repeal that ordinance at anytime, of course, but
at least it would cause them to take formal action to change the
feeling of this Commission in 1992.
Chairman Eggert stressed that the spirit in which the old
library was given was that the money be used for books. If the
building is sold in 5 or 10 years down the line, the money could be
used for books, furnishings and other internal requirements for
branch libraries which we will be building in the future. That
would open it up some, because the proceeds from the old library
were to go straight to the new main library.
Commissioner Wheeler didn't have a problem with that, but if
the ordinance is written in such a way that the funds will be
library related, the County Commission sitting at that time simply
could reduce the amount of funds being spent out of the general
fund that budget year. He didn't know that it was necessary to
encumber the deed with the language that the funds derived from the
sale of the old library could be used only for libraries because
the Commission sitting at that time could side step it.
Chairman Eggert didn't feel it could be side stepped that
easily with that language included.
Commissioner Scurlock felt the proper approach would be to
modify the deed restriction that the City of Vero Beach has,
because that would require a future Commission to take two actions
if they tried to use the funds for any other purpose. They would
have to repeal an ordinance and change a deed restriction.
Commissioner Bird preferred not to have us leave ourselves at
the mercy of a future City Council. He would feel more comfortable
if we could get control of it totally within the County.
Attorney Vitunac advised that method would never work because
we would never be able to sell the property. We have clear title
to the building and the Board can refuse it or accept it and pass
an ordinance setting restrictions.
41
FEB it 1992
BOOK ;%. f,WE 550
FEB 11
BOOK zb IAA- 5
Chairman Eggert didn't mind us going to clear title of the
building if we have the ordinance, but felt there is a good faith
thing here that would require any future Commission to say to the
community at large that they didn't care if the intent was that the
money be spent for books and that they are going to vote against
it.
Commissioner Bird suggested then that we set up the two-step
process that has been suggested and adopt an ordinance as well.
Chairman Eggert advised that the procedure in that case would
be to approve the quit -claim as it appears today and then schedule
a public hearing to consider the adoption of the ordinance.
ON MOTION by Commissioner Bird, the Board unanimously
approved the quit claim prepared by the County Attorney's
office and authorized staff to advertise a public hearing
in one month to consider the adoption of the ordinance
placing restrictions on the proceeds from the sale of the
old library site to be used only for library books,
furnishings and equipment.
ORIGINAL QUIT -CLAIM DEED IS ON FILE IN THE OFFICE OF THE CLERK
TO THE BOARD
SOLID WASTE DISPOSAL DISTRICT MEETING
The Chairman announced that immediately following; adjournment,
the Board would reconvene sitting as the Commissioners of the Solid
Waste Disposal District.
Those Minutes are being prepared separately.
There being no further business, on Motion duly made, seconded
and carried, the Board adjourned at 9:58 o'clock A.M.
ATTEST:
Jeffrey K. Barton, Clerk
42
Carolyn/. Eggert, / )irman