HomeMy WebLinkAbout2016-080 WORK ORDER NUMBER 21
SECTOR 3 BEACH AND DUNE RESTORATION PROJECT
2016 POST CONSTRUCTION
BIOLOGICAL MONITORING SERVICES
This Work Order Number 21 is entered into as of this 24 day of MV
2016 pursuant to that certain Continuing Contract Agreement for Professional Services
entered into as of March 19, 2013 ("Agreement"), and amended March 17, 2015, by and
between Indian River County, a political subdivision of the State of Florida
("CiOUNTY") and The Transl t Group, Inc. D.B.A Ecological Associates. Inc.
("CONSULTANT").
The COUNTY has selected the Consultant to perform the professional services
set forth on Exhibit 1, attached to this Work Order and made part hereof by this
reference. The professional services will be performed by the Consultant for the fee
schedule set forth in Exhibit 2, attached to this Work Order and made a part hereof by
this reference. The Consultant will perform the professional services within the
timeframe more particularly set forth in Exhibit 2, attached to this Work Order and made
a part hereof by this reference all in accordance with the terms and provisions set forth in
the JAgreement. Pursuant to paragraph 1.4 of the Agreement, nothing contained in any
Work Order shall conflict with the terms of the Agreement and the terms of the
Agreement shall be deemed to be incorporated in each individual Work Order as if fully
set forth herein.
IN WITNESS WHEREOF, the parties hereto have executed this Work Order as
of the date first written above.
CONSULTANT BOARD OF COUNTY COMMISSIONERS
Ecolop,ical Associates. Inc. OF INDIAN RIVER COUNTY
By: 20. V/
By: /Z;01� z OL-q—
an DeForest Bob Solari, Chairman
Titli: President/CEO Attest: Jeffrey R. Smith, Clerk of Court and
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Comptroller
Date: /7Zo/6
By:
(Seal) Deputy Clerk
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do. F�
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aird, County Administrator
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�.,ti• o?: orm d le al sufficiency:
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William K. DeBraal, Deputy County Attorney
EXHIBIT 1
<2 LJL
ECOLOGICAL ASSOCIATES, INC.
Mr. James D. Gray, Jr. May 10, 2016
Coastal Engineer
Indian River County Public Works
1801 27`h Street
Vero Beach, Florida 32960
Re: Scope of Work and Cost Proposal for Sector 3 Post-construction Sea Turtle
and Hardbottom Monitoring, Indian River County, Florida—2016.
Dear Mr. Gray:
Ecological Associates, Inc. (EAI) is pleased to submit its Scope of Work (SOW) and Cost
Proposal for providing Professional Environmental Services in support of Indian River
County's Sector 3 Beach Restoration Project. Services described herein conform to
biological monitoring requirements stipulated in Florida Department of Environmental
Protection (FDEP) JCP Permit #0285993-001-JC (and associated modifications) and
applicable U.S. Fish and Wildlife Service (USFWS) Biological Opinions (BOs) for the
Sector 3 Project. This work will satisfy requirements for:
➢ Year 1 post-construction monitoring for the Sector 3 Dune Repair Project (R-24 to
R-55)
EAI will perform the following tasks under this SOW,with support from its sub-contractor,
CSA Ocean Sciences Inc. (CSA), as detailed in Exhibit A:
➢ Weekly post-construction escarpment monitoring;
➢ Post-construction sea turtle monitoring;
➢ Marking and monitoring of a representative sample of nests to determine nest fate
and reproductive success;
Comprehensive nighttime lighting evaluations;
I➢ Nearshore hardbottom monitoring;
➢ Post-construction UMAM analysis of hardbottom impacts; and
➢ Data management and reporting, as conditioned in regulatory permits for the
project.
All sea turtle monitoring activities will be performed under Florida Fish and Wildlife
Conservation Commission (FWC) Marine Turtle Permit MTP-16-010 in accordance with
current or future superseding conditions and guidelines issued by the permitting agency.
Ecological Associates, Inc. •Post Office Box 405 • Jensen Beach, Florida 34958
Phone: (772)334-3729 0 Fax: (772)334-4925 0 Email: info@ecological-associates.com
Indian River County Sector 3 Sea Turtle Monitoring—2016
Scope of Work—May 10, 2016
Records of monitoring activities during 2016 will be provided to the County in a form and
at frequencies mutually agreed upon. Monthly data reports and a year-end summary report
Willi!be provided to the County in accordance with Exhibits B (Deliverables) and C
(Schedules).
EAII will submit its monthly billings for services to the County in accordance with the fees
set forth in Exhibit D (Costs). No deposit or retainers are required. Implementation of
EAII's services is contingent upon receipt of a Notice to Proceed.
Ecological Associates, Inc. appreciates the opportunity to be of continued service to Indian
River County. Please feel free to give me a call should you have any questions regarding
EAI's proposed services or associated costs.
Sincerely,, -
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Niki Desjardin
Projlect Manager
c: Stan DeForest/President
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EXHIBIT A
Indian River County Sector 3 Marine Turtle & Biological Monitoring—2016
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1 ECOLOGICAL ASSOCIATES, INC.
P.O. BOX 405
JENSEN BEACH, FLORIDA 34958
SCOPE OF WORK
1) Project Boundaries. The area to be monitored (Study Area) extends from R-20
south to R-68 in Indian River County (Sector 3). This includes the Sector 3 Dune
Repair Project and a control beach. Construction of the Dune Repair Project(R-24
to R-55) was completed in the spring of 2015. The control beach, immediately
south of the Sector 3 Project Area, extends from R-60 to R-68.
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2) j Monitoring Period. Post-construction monitoring activities will commence May
1, 2016 and will continue through approximately February 2017, as stipulated
below.
3) J Weekly Post-construction Scarp Monitoring (FDEP Specific Condition No. 24).
Escarpment (scarp) surveys will be conducted on a weekly basis within the Sector
f 3 Project Area from May 1 through September 30, 2016. In accordance with FWC
( protocol, scarps are functionally defined as an abrupt change in beach slope(greater
than 45°)at least 18 inches in height that persists for a distance of 100 feet or more.
The location of both the northern and southern terminus of each scarp will be
recorded by GPS and average scarp height assigned to one of three categories (0 to
2 feet, 2 to 4 feet, and 4 feet or higher). Additionally, the maximum height of each
scarp will be measured. The location (relative to R monuments), approximate
length, height category, maximum height, and percentage of beach scarped will be
presented in tabular and/or graphic format for reporting purposes. EAI will submit
weekly reports of scarp monitoring data to FWC (marineturtle(&myfwc.com).
EAI will also notify the County of any persistent scarps within the Project Area
that may interfere with sea turtle nesting. The County shall be responsible for
notifying FWC of the presence of those scarps and for coordinating any
remediation measures, if required.
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4) Post-construction Nesting Beach Sea Turtle Monitoring and Reporting (FDEP
Specific Condition No. 29). Daily early morning nesting surveys will be conducted
throughout the Sector 3 Study Area beginning May 1 and continuing uninterrupted
through October 15, 2016 (per conditions outlined in the Statewide Programmatic
BO). Thereafter, the surveys will be conducted approximately three days each
week until the last marked nest has been evaluated.
During the daily surveys, all emergences (turtle crawls) apparent from the previous
night will be interpreted to determine which species of turtle came ashore and
whether or not it nested. Crawls will be denoted as being either above or below the
previous high tide line.
EXHIBIT A
Indian River County Sector 3 Marine Turtle & Biological Monitoring—2016
Throughout the period of monitoring, all nests and false crawls will be enumerated
by pre-established survey zones and their approximate geographic locations
determined by GPS (sub-meter accuracy). Each false crawl will be categorized as
to the stage at which the nesting attempt was abandoned in conformance with FWC
requirements for beach restoration projects. Additionally, all obstacles (e.g.,
scarps, seawalls, etc.) encountered by turtles during their emergences onto the
beach will be documented.
EAI will coordinate its monitoring activities with other FWC Marine Turtle Permit
Holders within the Project Area to ensure that it does not interfere with their data
collection efforts. EAI will also coordinate its monitoring activities in a manner
that best supports the County's Habitat Conservation Plan (HCP) and will furnish
data collected under this Scope of Work to the County's HCP Coordinator in a
format compatible with the HCP database.
Upon conclusion of sea turtle data analyses for the 2016 nesting season, a draft
interpretive report, including an assessment of project impacts, if any, will be
submitted to the County. This assessment will be based on statistical and other
comparisons of nesting and reproductive success data between treatment and
control areas. EAI will meet with the County to review and identify any changes
warranted in the interpretive report. After such changes are made by EAI, a final
report will be prepared and submitted to the County.
5) Nest Marking and Monitoring (FDEP Specific Condition No. 29). A
representative sample of nests within the Sector 3 Project Area, as well as the
i control, will be marked between May 1 and September 15, 2016 and monitored
throughout their incubation periods to determine nest fate and reproductive success.
The clutch of each marked nest will be located and surrounded by a series of small
stakes connected by brightly colored surveyor's tape.
6) Nighttime Lighting Evaluations. EAI will conduct two nighttime lighting
evaluations of beachfront properties within the Sector 3 Dune Repair Project Area
to assess compliance with local ordinances as well as the County's Habitat
Conservation Plan. One survey will be conducted in May 2016, with a follow-up
survey between July 15 and August 1. During the surveys, non-compliant
beachfront lighting will be identified, assigned a problem code, and recorded using
highly-accurate GPS systems. A report will be generated in Excel format (which
will include County-specific data fields), identifying each facility and all non-
compliant lights as well as recommended modifications. Geo-referenced maps will
also be created showing the locations of all non-compliant lights identified during
the surveys.
7) Nears{tore Hardbottom Monitoring (FDEP Specific Conditions No. 48 through
54). CSA will perform nearshore hardbottom monitoring within and surrounding
the Sector 3 Dune Repair Project Area, which extended from R-20 through R-55,
and a reference area to the south (R-63 to R-65) to fulfill requirements for
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EXHIBIT A
Indian River County Sector 3 Marine Turtle & Biological Monitoring—2016
"Nearshore Hardbottom Monitoring" identified in the FDEP approved Biological
Monitoring Plan and FDEP JCP permit modification 0285993-008-JN, Specific
Conditions 48 through 54. This task, which constitutes Year 1 post-construction
monitoring of the Sector 3 Dune Repair Project Area, will consist of two elements:
field surveys along previously established transects, and mapping of the nearshore
hardbottom edge. Monitoring will include the survey of 22 previously established
permanent cross-shore transects(R-21, R-22, R-24, R-25, R-26,R-28.5, R-30.5,R-
32, R-34, R-36, R-38, R-40, R-42, R-44, k-48, R-50, R-52, R-54, R-56, R-60.5,
Ref. R-63, and Ref. R-65). Along each transect, video, still photographs, and
repetitive in situ quadrat data will be collected. The monitoring also will include
the mapping of the landward edge of hardbottom from R-24 to R-57(Sector 3 Dune
i Repair Project, approximately 36,000 ft). Results will be compared to historical
data (2007 to 2015) for Phases 1, 2, and 2B of the Sector 3 Beach and Dune
Restoration Project (previously constructed from 2010-2012).
8) Preparation of an Annual Biological Monitoring Report (FDEP Specific
Condition No. 54). Following the completion of field survey efforts, CSA will
analyze transect and quadrat data in accordance with the FDEP Biological
Monitoring Plan and prepare a summary report. The report will include appropriate
graphics, tables, statistical analyses of the collected data, comparisons to previous
jyears' survey data, and an assessment of project-related impacts to hardbottom
communities. During 2016, FDEP has waived the requirement to collect, analyze
and report biological data from quadrat surveys, however, at the recommendation
of Indian River County, these data will be collected and reported as described in
item #10, below.
9) i Aerial Imagery Ground-truthing and Interpretation/mapping (FDEP Specific
Condition No. 53). CSA will coordinate with the County's selected contractor to
schedule aerial imagery collection during a period of optimal site conditions to
maximize data quality and allow concurrent in situ diver ground-truthing for habitat
verification. CSA will perform ground-truthing using bounce dives and/or cross-
shore video transects. Geo-referenced field positions will be included in copies of
the ground-truthing photography and/or transect video record to be provided to the
County and FDEP.
The aerial images obtained from the contractor will be digitized by CSA(as needed)
to produce GIS-based habitat maps (ESRI shape files) and facilitate further
analysis. CSA will use its ground-truthing to interpret the aerials used to produce
the GIS-based habitat maps. These maps will then be used by CSA to assess post-
construction hardbottom impacts (physical burial) potentially attributable to the
Dune Repair Project.
10) Post-Construction UMAM Analysis of Hardbottom Impacts. Based upon the
assessment of hardbottom impacts and aerial imagery interpretation, CSA will
conduct a Uniform Mitigation Assessment Methodology (UMAM) analysis,
pursuant to Chapter 62-345, F.A.C. The UMAM analysis will include qualitative
descriptions of impacted communities and associated ecological functions, and
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EXHIBIT A
Indian River County Sector 3 Marine Turtle & Biological Monitoring—2016
quantitative estimates of the extent of impacts. CSA will confer with FDEP staff
during and upon completion of the UMAM analysis to access any actual
hardbottom impacts or the absence of impacts potentially attributable to the Project.
11) Quadrat Biological Data Analysis and Reporting(Optional). During 2016, FDEP
will not require the collection of biological data during quadrat surveys. However,
CSA will collect these data (per discussions with Indian River County) and retain
them in raw format. They will not be included in the data deliverables, analyses and
reporting unless later deemed necessary by Indian River County.
12) Summary Spreadsheet of Sea Turtle Nesting Activity (FDEP Specific Condition
No. 29). At the end of the 2016 nesting season, an Excel spreadsheet of all nesting
activity and reproductive success will be prepared and submitted electronically to
the County and FWC.
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EXHIBIT B
Indian River County Sector 3 Marine Turtle & Biological Monitoring—2016
ECOLOGICAL ASSOCIATES, INC.
P.O. BOX 405
JENSEN BEACH, FLORIDA 34958
DELIVERABLES
Unless otherwise specified below, all reports will be delivered in a format (hard and/or
electronic)and in such quantities as requested by the County. All reports will be submitted
to the County in accordance with Exhibit C.
Sea Turtle Monitoring
Scarp Monitoring: Data will be reported electronically each week to FWC and the County.
The County will also be notified by phone or electronically of any scarps that
persists for two consecutive weekly surveys. Results of surveys conducted each
month, including locations, heights, and lengths will tabulated for inclusion in the
Monthly Reports.
Monthly Reports: Records of daily sea turtle monitoring activities, including names of
monitoring personnel and times of monitoring will be maintained for the duration
of monitoring. Within two weeks following the end of each calendar month, EAI
` will submit a summary report to the County that will include, a log of sea turtle
monitoring activities,number of sea turtle nests and false crawls by species,number
of sea turtle nests marked and evaluated, and results of scarp monitoring. Upon
conclusion of data analyses for the 2016 nesting season, a draft interpretive report,
including an assessment of project impacts, if any, will be submitted to the County.
This assessment will be based on statistical and other comparisons of nesting and
reproductive success between treatment and control areas. EAI will meet with the
County to review and identify any changes warranted in the interpretive report.
After such changes are made by EAI, a final draft of the report will be submitted to
the County.
Nesting Database: All sea turtle data collected during the project will be incorporated into
an Access database maintained by EAI. This data will be provided to the County
in an electronic format, as mutually agreed upon, for incorporation into the
County's HCP database. Appropriate QA measures will be implemented to ensure
that data are completely and accurately transferred from field data sheets to the
electronic database.
Lighting' Evaluation Reports: Results of nighttime lighting evaluations will be summarized
in.an Excel spreadsheet and a geo-referenced map will be compiled and submitted
to the County in electronic format.
Summary Spreadsheet: Upon completion of all field monitoring activities, an Excel
spreadsheet tabulating sea turtle monitoring results, as required by FDEP Specific
Condition No. 29, will be prepared and submitted to the County and FWC.
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EXHIBIT B
Indian River County Sector 3 Marine Turtle & Biological Monitoring—2016
Hardbottom Monitoring
Hardbottom Monitoring Report: Following completion of the field survey effort, CSA will
analyze the transect and quadrat data per FDEP Biological Monitoring Plan
requirements and prepare a draft summary report. -The report will include
appropriate graphics/tables, statistical analyses of the collected data, comparisons
to previous years' survey data, and an assessment of project-related impacts to
hardbottom communities. The report will be provided in hard copy and digital
format. Data deliverables on portable hard drive will include frame-grabbed
images from all transects, PointCount files and associated data, Excel spreadsheets
of PointCount data, and Excel spreadsheets of in situ quadrat data.
UMAM Analysis: A UMAM report will be provided to the County that will include
qualitative descriptions of impacted communities and associated ecological
functions, and quantitative estimates of the extent of impacts. The UMAM
spreadsheets, in addition to supporting documentation, will be provided in hard
copy and digital format to the County for review prior to submittal to FDEP
Optional Analysis of Quadrat Biological Data: CSA will perform the data entry, analysis
and reporting of the quadrat biological data collected during 2016 at the discretion
of Indian River County. The report will include the appropriate tables, graphs, and
statistical analyses to provide comparisons with previous reports. Excel
spreadsheets, photographs and the report of in situ biological data will be provided
in hard copy and in digital format.
The draft Hardbottom Monitoring and UMAM reports will be provided to the County for
distribution to a 3rd party for impartial review and comment. CSA and/or EAI will then
coordinate with the County and ) party reviewer to identify and discuss any needed
changes to the draft summary and UMAM reports. After such changes are made by CSA,
EAI will forward the summary report to FDEP in partial fulfillment of permit conditions.
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EXHIBIT C
Indian River County Sector 3 Marine Turtle & Biological Monitoring—2016
ECOLOGICAL ASSOCIATES, INC.
P.O. BOX 405
- - ---JENSEN-BEACH, FLORIDA`34958 -- -
PROJECT SCHEDULE
Deliverables. The following work products will be provided to Indian River County in accordance with the schedules specified
below:
Deliverable Content Delivery Date
Dates and times of monitoring, names of monitoring personnel, The last day of each month
Monthly Sea Turtle numbers of sea turtle emergences by species, results of escarpment following delivery of services
Data Summaries monitoring, and numbers of nests marked and evaluated for (e.g., March report due no later
reproductive success. than April 30
Nighttime Lighting Excel spreadsheet detailing all non-compliant lights observed, Within 30 days of completion
Evaluation Reports including all County-required data fields; geo-referenced map. of evaluation
Data From Nearshore Frame-grabbed images from all transects, point count files and Within 60 days of completion
Hardbottom associated data, Excel spreadsheets of point count data, and Excel of corresponding field activities
Monitoring spreadsheets of in situ quadrat data.
An analysis of transect, quadrat, and nearshore hardbottom edge data,
including appropriate graphics/tables, interpretation of aerial imagery,
Hardbottom Impact statistical analyses, and assessments of project-related impacts. A GIS- Within 90 days of completion
Assessment based habitat map and Geo-referenced field positions (ESRI shape of all field activities
files) will be included in copies of the ground truthing photography
and/or transect video records.
Statistical analyses of pre- and post-construction hardbottom exposure
UMAM Analysis including net loss/gain of hard bottom, sand volume and distribution Within 90 days of completion
changes, accompanied by UMAM spreadsheets and supporting of all field activities'
documentation.
Optional Analysis of Data entry, analysis, and report summarizing quadrat biological data;
Quadrat Biological Within 90 days of notification
Data report will include tables, graphs, and statistical analyses providing b Count
comparisons with previous reports. y y
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EXHIBIT C
Indian River County Sector 3 Marine Turtle & Biological Monitoring—2016
Deliverable Content Delivery Date
FDEP Sea Turtle All nesting survey data and_reproductive success data_summarized in--- _
Monitoring-Data - - December 3'1;20'1"6
an Excel spreadsheet
Spreadsheet
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EXHIBIT 2
EXHIBIT D
Indian River County Sector 3 Marine Turtle & Biological Monitoring—2016
ECOLOGICAL ASSOCIATES INC.
P.O. BOX 405
JENSEN BEACH, FLORIDA 34958
FEIN: 61-1747043
COST PROPOSAL—May 10, 2016
PROJECT NAME: Indian River Co. Sector 3 Sea Turtle Monitoring—2016
(EAI Project No. 16-339)
CLIENT: Mr. James D. Gray, Jr.
Coastal Engineer
Indian River County Public Works
180127th Street
Vero Beach, Florida 32960
Phone: (772) 226-1344 * Email:jgraygircgov.com
PROJECT DESCRIPTION: Daily sea turtle monitoring and related permit-compliance
monitoring along approximately 8.3 miles of beach from R-24 south to R-68 in
Indian River County, Florida, as described in EAI's Scope of Work dated May 10,
2016.
PROJECT DURATION: May 1, 2016—February 28, 2017.
COISTS: All services will be provided at fixed cost(lump sum), as itemized below.
TASKI DESCRIPTION CHARGE
3 Escarpment monitoring (Ma — September 2016) $2,774.00
4a Post-construction sea turtle monitoring, including data entry $73,013.00
analysis and reporting (Ma —November 2016
4b Sea turtle data management(QA/QC) $4,918.00
!4c Sea turtle project management $2,074.00
' 5 Nest marking, monitoring, and reproductive success $10,483.00
6 Nighttime lighting evaluations $1,765.00
72 Nearshore hardbottom surveys $166,903.00
82 Nearshore hardbottom summary report $79,497.00
92 Aerial imagery interpretation, ground truthing, and habitat $31,761.00
mapping
102 UMAM analysis, including report $8,113.00
112 O tional Quadrat Biological Data Analysis and Reporting $15,636.00
12 FDEP permit-required sea turtle monitoring data spreadsheet $3,232.00
TOTAL COST $400,169.00
' Corresponds to numbers shown in Scope of Work, Exhibit A.
2 Sub-contracted service.
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