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Home My WebLink About2016-092 WORK AUTHORIZATION DIRECTIVE DATE OF ISSUANCE: EFFECTIVE DATE: OWNER: Indian River County CONTRACTOR: REI Engineers CONTRACT: Continuing Roofing Services PROJECT: Indian River County Design and Replacement of Administration Buildings Roof You are directed to proceed promptly with the following work: Description: Proceed with contract documents and construction management of the roofing assembly at the Indian River County Administration buildings located at 1800 and 1801 27`h st, Vero Beach, Florida 32960, per attached proposal, dated October 29,2015. Purpose of Work Authorization Directive: Replace the roofs at the County Administration Buildings. Attachments: REI Engineers Proposal dated April 11, 2016, and REI Roof Condition Assessment dated February 25, 2016. Method of determining Contract Price: ❑Unit Prices x❑ Lump Sum ❑Cost of the Work The Cost of Labor,Contingency and Contract Time is summarized below: Lump Sum Fee: Estimated Contract Time: SEE ATTACHED $87,000.00 Contingency $0 Total Cost $87,000.00 ACCEPTED: RECOMME 5 D: APPROVED: By: By .�f�a.__ By: 9��CCJS[ .f '..REI Engineers, Inc. hris Burr, Facilities Manager Bob Solari, C S6'.. Date: 5/16/2016 Date: ��11/6Date:_,lune 14, 4,031'6 Sfrs /, • ATTEST: i Jeffrey R. Smith, Clerk` .C4�.r,"42' 'o APPROVED AS TO FORM and-`)C• '"�.;;.' - N AND LEGAL SUFFICIENCY BY: ; �U� , Deputy;C BY LAN REINGOLD Dated: June 14, 2016 COUNTY ATTORNEY REI ENGINEERS 10150 HI(dit \NI) M vN()R DI IVI SI I l i 200, .j,vyIP v, FL 33610 PIIONI: 813.623.5555 F,A\ 813.314.2196 ENGINEERS April 11, 2016 Indian River County 4305A 43rd Ave, Vero Beach, FL 32967 Attention: Chris Burr Facilities Manager Reference: Proposal for Engineering Services Contract Documents and Construction Administration Administration Buildings 1 & 2 Roof Replacements REI Proposal No. P16TPA-004 Dear Mr. Burr: In response to our recent discussions, we are pleased to submit this proposal for your consideration. The roof areas outlined in this proposal include the tile roof sectors on the two buildings at the Administration Complex (totaling approximately 100,000 square feet) of the facility located at 1801 27th St, Vero Beach, Florida. The following is an outline of the proposed services for Contract Documents and Construction Administration: I. CONTRACT DOCUMENTS A. Conduct the site visit(s)to develop detailed Contract Documents for the subject building. B. Extract roof samples as necessary to identify and/or confirm roof system composition and condition. Cored locations to be repaired with compatible materials. C. Perform the following engineering design calculations for all roof areas which will be sealed by a Florida Licensed Engineer: 1. Determine design wind loads in accordance with ASCE 7 as required by the current edition of the State Building Code. 2. Primary and secondary(overflow)drainage for compliance with the current edition of the State Plumbing Code. 3. Existing and proposed roof system R-Value for compliance with the current edition of the State Energy Conservation Code. 4. Estimate existing and proposed roof system dead load unit weights to determine load change and the need for a structural analysis. If a structural analysis is required, REI will coordinate applicable work with a licensed Structural Engineer. The cost for the structural analysis(if necessary) is not included in this proposal. D. Prepare comprehensive scaled drawings for conditions present to ensure competitive bids are received. All plans and details to be developed on Computer Aided Drafting (AutoCAD). E. Prepare technical specifications of the removal or other preparation of the existing roofing system(s)and installation of the insulation,roof system(s)and sheet metal for the building. ROOI Iv(, \\ 111 RI'I:OuI IN( \NI) 13V11 I)i( I.Nv I.I()1'I I.N(dINI_I RS vND( OW 11;1y rS wwvv.reienwnee's.cum AN I \-IPI O1'1 I MA',NI U(_'Oti1P;AN1' REI Proposal No. P16TPA-004 April 11,2016 Page 2 F. Issue preliminary Contract Documents for Owner review. Upon acceptance,final Contract Documents will be prepared and submitted. G. Provide advertisement for bids to Owner for use in advertising in accordance with applicable laws and/or submit names of three or more qualified Contractors to bid the Contract Documents. H. Hold one Pre-Bid Meeting for potential contractors to review the Contract Documents and resolve any questions that may arise during the bid stage of the project. I. Bids shall be analyzed and a recommendation made based on low bid, alternates, contractor's past performance and Owner's budget restrictions. Submit a certified Bid Tabulation and recommendation for award. II. CONSTRUCTION ADMINISTRATION A. Complete Owner's recommended Form of Agreement between Owner and Contractor and submit to Owner and Contractor for acceptance. B. Issue "Notice to Proceed" with Date of Commencement and construction period established. C. Review and accept, as appropriate, shop drawings and submittals as required by the Contract Documents. Return unacceptable submittals to contractor as required until compliance with specifications is realized. D. Hold a pre-construction meeting with the successful contractor to ensure a clear understanding of the plans and specifications. E. Perform quality assurance site visit once every five working days,Monday through Friday, to verify work is in compliance with the Contract Documents. Photographs will be taken as deemed necessary for documentation. REI cannot comment on work that takes place and covered while REI is not onsite. F. Hold a monthly construction progress meeting with the contractor and Owner to discuss the project status and schedule as well as review any questions that may arise during the construction phase. G. Prepare and submit reports from each quality assurance site visit relaying information pertaining to weather, area worked, application methods, material types installed during the site visit, and listing of non-conforming items requiring Contractor's correction. H. Certify Contractor's monthly invoicing based on status of work performed as determined from project site visits. 1. Route any change orders developed to address changes to the contract requirements. J. Upon notification by the contractor that the job is substantially complete, a substantial completion inspection will be conducted with REI, Owner, Contractor and Manufacturer personnel. A punch list will be prepared to list any minor items that require further treatment. K. Upon notification by the contractor that the job is fully complete,a final inspection will be conducted with REI, contractor and Owner personnel. A final inspection report will be 1 LJ 1 ENGINEERS REI Proposal No. P16TPA-004 April 11,2016 Page 3 submitted upon verifying completion or if necessary, an additional punch list will be prepared. L. Upon completion of work, verify compliance of warranties and forward to Owner with close out documents and final billing. III. PROPOSED SCOPE OF WORK A. Remove existing concrete roof tiles down to the nailable wood substrate. Replace damaged or contaminated substrate and provide new roof system along with sheet metal flashing and accessories to provide a complete, watertight, 20-year warrantable roof assembly. Roof system selected will be submitted to Owner for approval. IV. OPINION OF PROBABLE CONSTRUCTION COST/ENGINEERING FEES A. Based on the anticipated scope of work for this project,the proposed engineering fees are: Engineering Fees: Contract Review Documents $25,000 Contract Final Documents $21,500 Bidding Phase $3,500 Construction Administration $31,000 Closeout $6,000 Total Engineering Fees $87,000 V. PROJECT SCHEDULE A. Preliminary Contract Documents shall be completed within 75 days of Notice to Proceed. Final Contract Documents shall be completed and sealed within 7 days of receipt of comments. B. Construction Administration shall be performed during the estimated construction duration and the project closeout process. This work is expected to take 180 calendar days. If this proposal meets with your approval, please notify us in writing. This proposal will remain firm for a period of thirty (30) days. After that time, we reserve the right to review scheduled commitments and prices. If you have any questions regarding this matter, please do not hesitate to call. Respectfully submitted, REI Engineers Randy Moore Jr., EI Kenneth Tyner, PE, RRC Project Manager Executive Vice President re."1 ENGINEERS