HomeMy WebLinkAbout04/19/2016 (3)BOARD OF COUNTY
COMMISSIONERS
INDIAN RIVER COUNTY, FLORIDA
COMMISSION AGENDA
TUESDAY, APRIL 19, 2016 - 9:00 A.M.
Commission Chambers
Indian River County Administration Complex
1801 276 Street, Building A
Vero Beach, Florida, 32960-3388
www.ircgov.com
COUNTY COMMISSIONERS DISTRICT
Bob Solari, Chairman
Joseph E. Flescher, Vice Chairman
Wesley S. Davis
Peter D. O'Bryan
Tim Zorc
District 5
District 2
District 1
District 4
District 3
Joseph A. Baird, County Administrator
Dylan Reingold, County Attorney
Jeffrey R. Smith, Clerk of the Circuit
Court and Comptroller
1. CALL TO ORDER
2. INVOCATION
3. PLEDGE OF ALLEGIANCE
9:00 A.M.
Pastor Chris Drinnon, Grace Baptist Church of
Vero Beach
Commissioner Joseph E. Flescher, Vice Chairman
4. ADDITIONS/DELETIONS TO THE AGENDA / EMERGENCY ITEMS
5. PROCLAMATIONS and PRESENTATIONS
A:
Presentation of Proclamation Designating the Month of May, 2016, as
Mental Health Month
PAGE
1
B. Presentation of Proclamation Designating April 23, 2016 as Eighth Annual
Indian River County Day of Service
April 19, 2016
2
Page 1 of 6
5. PROCLAMATIONS and PRESENTATIONS PAGE
C I Presentation of Proclamation Designating the Month of May, 2016, as
Historic Preservation Month 3
D. Presentation of Proclamation Designating May 1, 2016, As Law Day and
May 1-7, 2016 as Law Week 4
6. APPROVAL OF MINUTES
A. Regular Meeting of March 22, 2016
7. INFORMATION ITEMS FROM STAFF OR COMMISSIONERS NOT
REQUIRING BOARD ACTION
A Veterans Council of Indian River County Veterans Outreach Golf
Tournament Saturday, June 18th, 2016 5-7
8.
CONSENT AGENDA
A: Approval of Check s and Electronic Payments April 1, 2016 to April 7, 2016
BJ
(memorandum dated April 7, 2016) 8-17
Dori Slosberg Driver Education Safety Act Indian River County Traffic
Education Program Trust Fund Report Cumulative Reporting Through
03/31/16
(memorandum dated April 11, 2016)
C: Acceptance of Utility Easements — SandCrest PUD — Phase 1A (Located
Within the Municipal Boundaries of the City of Sebastian)
(memorandum dated April 12, 2016)
18-19
20-25
D. Utility Easement for 2606 52°a Avenue — 26th Street ROW Parcel
(memorandum dated April 13, 2016) 26-30
E Extension for Closing on Agreement for Purchase of 2625 54`) Street
(memorandum dated April 11, 2016) 31-33
F. Declaration of Excess Equipment as Surplus for Sale or Disposal
(memorandum dated April 12, 2016) 34-36
G. Approval of Award for Bid 2016025 — North R/O Membrane Replacement
(memorandum dated April 11, 2016) 37-52
April 19, 2016
Page 2 of 6
8. CONSENT AGENDA
H.
Work Order No. 3, Atkins North America, Inc. CR -512 Resurfacing and
Shoulder Widening Project
(memorandum dated April 5, 2016)
PAGE
53-67
Harmony Reserve, LLC's Request for Final Plat Approval for Harmony
Reserve PD Phase IA
(memorandum dated April 11, 2016)
68-86
J. Mediated Settlement; Otto Lenke
(memorandum dated April 13, 2016) 87-88
K.
L.
Recommendation of Consultant to Perform a Pilot Plant Study for a Full -
Scale Managed Aquatic Plant Pollutant Removal System that Incorporates
the Beneficial Use of Harvested Biomass (RFQ #2016034)
(memorandum dated April 12, 2016)
89-91
Request for the Board to Authorize the Community Development Director to
Apply for State Residential Construction Mitigation Program (RCMP) Funds
and Negotiate with Guardian Community Resources, Inc. for Grant
Administration Services
(memorandum dated April 13, 2016)
92-171
9. CONSTITUTIONAL OFFICERS and GOVERNMENTAL AGENCIES
A.
Indian River County Supervisor of Elections Leslie Rosswav Swan
Request for Revenues Collected for conducting an election for the Town of
Indian River Shores be rolled into the Supervisor of Elections 2015-2016
Fiscal Year Budget
(letter dated April 5, 2016)
172-173
10. PUBLIC ITEMS
A. PUBLIC HEARINGS
1. Request for Authorization to Submit an FY 2016 Grant Application
for 49 USC Ch. 53, Section 5307 Mass Transit Capital and
Operating Assistance
(memorandum dated April 8, 2016)
Administrative
B. PUBLIC DISCUSSION ITEMS
None
C.
April 19, 2016
PUBLIC NOTICE ITEMS
None
174-185
Page 3 of 6
11. COUNTY ADMINISTRATOR MATTERS PAGE
None
12.
DEPARTMENTAL MATTERS
A.
B.
C.
D.
E.
F.
G.
April 19, 2016
1
Community Development
1. Condemnation, Demolition and Removal of Unsafe Structures
Located at 4635 39th Avenue, 2726 47th Place, 2085 54th Avenue
and 2025 45`h Avenue
(memorandum dated April 5, 2016)
Emergency Services
None
General Services
None
1.
186-212
Human Services
None
2. Sandridge Golf Club
None
3, Recreation
None
Human Resources
None
Office of Management and Budget
None
Public Works
None
Utilities Services
1. SJRWMID Cost -Share Application for FY 2016-2017
(memorandum dated April 13, 2016) 213
Page 4 of 6
13. COUNTY ATTORNEY MATTERS PAGE
None
14. COMMISSIONERS MATTERS
A.
B.
Commissioner Bob Solari, Chairman
None
Commissioner Joseph E. Flescher, Vice Chairman
None
C.' Commissioner Wesley S. Davis
None
D.
Commissioner Peter D. O'Bryan
None
E I Commissioner Tim Zorc
1. Consideration of Issuance of RFP for Nutrient Removal System
(memorandum dated April 13, 2016) 214-220
2. Discussion of Private -Public Partnership for Specific Site
(memorandum dated April 13, 2016) 221-225
15. SPECIAL DISTRICTS AND BOARDS
A.
B.
C.
Emergency Services District
None
Solid Waste Disposal District
1. Approval of Minutes Meeting of March 1, 2016
2. Approval of Minutes Meeting of March 8, 2016
3. Quarterly Recycling Update
(memorandum dated April 8, 2016) 226-227
Environmental Control Board
None
April 19, 2016 Page 5 of 6
16. ADJOURNMENT
Except for those matters specifically exempted under the State Statute and Local Ordinance, the Board
shall provide an opportunity for public comment prior to the undertaking by the Board of any action on
the agenda, including those matters on the Consent Agenda. Public comment shall also be heard on any
proposition which the Board is to take action which was either not on the Board agenda or distributed to
the public prior to the commencement of the meeting.
Anyone who may wish to appeal any decision which may be made at this meeting will need to ensure
that a verbatim record of the proceedings is made which includes the testimony and evidence upon
which the appeal will be based.
Anyone who needs a special accommodation for this meeting may contact the County's Americans with
Disabilities Act (ADA) Coordinator at (772) 226-1223 at least 48 hours in advance of meeting.
Anyone who needs special accommodation with a hearing aid for this meeting may contact the Board of
County Commission Office at 772-226-1490 at least 20 hours in advance of the meeting.
The full agenda is available on line at the Indian River County Website at www.ircgov.com The full
agenda is also available for review in the Board of County Commission Office, the Indian River County
Main Library, and the North County Library.
Commission Meeting inay be broadcast live by Comcast Cable Channel 27
Rebroadcasts continuously with the following proposed schedule:
Tuesday at 6:00 p.m. until Wednesday at 6:00 a.m.,
Wednesday at 9:00 a.m. until 5:00 p.m.,
Thursday at 1:00 p.m. through Friday Morning,
and Saturday at 12:00 Noon to 5:00 p.m.
April 19, 2016
Page 6 of 6
Ti
DESIGNATING THE MONTH OF MAY, 2016, AS
MENTAL HEALTH MONTH
WHEREAS, mental health is essential to everyone's overall health and well being, and,
WHEREAS, all Americans experience times of difficulty and stress in their lives; and,
WHEREAS, prevention is an effective way to reduce the burden of mental health conditions, and,
WHEREAS, there is a strong body of research that supports specific tools that all Americans can
use to better handle challenges, and protect their health and well-being; and,
WHEREAS, mental health conditions are real and prevalent in our nation, and,
WHEREAS, with early and effective treatment, those individuals with mental health conditions
can recover and lead full, productive lives, and,
WHEREAS, each business, school, government agency, healthcare provider, organization, and
citizen shares the burden of mental health problems, and has a responsibility to promote mental
wellness and support prevention efforts
NOW, THEREFORE, BE IT PROCLAIMED BY THE BOARD OF COUNTY COMMISSIONERS,
INDIAN RIVER COUNTY, FLORIDA that the month of MAY, 2016, be designated as Mental Health
Month in Indian River County, and the Board encourages all citizens to recommit our community to
increasing awareness and understanding of mental health, the steps we can take to protect our
mental health,' and the need for appropriate and accessible services for all people with mental health
conditions before they reach stage 4
Adopted this 19th day of April, 2016
BOARD OF COUNTY COMMISSIONERS
INDIAN RIVER COUNTY, FLORIDA
o --e
Bob Solari, Chairman
cf-
Joseph"E Flescher, Vice Chairman
S Davit /
1-71 L -
peter D O'Bryan
—
�r
Tim Zorc
1
PROC LAMATION
DESIGNATING APRIL 23, 2016 AS
EIGHTH ANNUAL INDIAN RIVER COUNTY DAY OF SERVICE
5t3
WHEREAS, the Church of Jesus Christ of Latter-day Saints has a long history of
providing humanitarian services in response to emergencies and natural disasters, and
WHEREAS, the Church of Jesus Christ of Latter-day Saints has been challenged by
its leaders to extend the same service to those in need during times other than
emergencies, hence the Day of Service, and
WHEREAS, on the Day of Service, members of the Church of Jesus Christ of
Latter-day Saints will volunteer in their communities and link arms with other churches,
comm I nity organizations, local businesses, and residents of all beliefs in an effort to
assist and serve the needy and less fortunate; and
WHEREAS, the Day of Service provides a much needed service to those most in
need in the community, and it is an opportunity for different faiths, beliefs, civic
organizations, and businesses in Indian River County to share and work in service
together
NOW, THEREFORE BE IT PROCLAIMED BY THE BOARD OF COUNTY
COMMISSIONERS, INDIAN RIVER COUNTY, FLORIDA, that the fourth Saturday of
April be recognized as "A DAY OF SERVICE" in Indian River County, and the Board
urges citizens of all beliefs and churches of all faiths to be aware of this Indian River
County Day of Service as the day in which our community of different faiths and beliefs
Zink arms to beautify our community and lend a helping hand to those in need.
Adopted this 19th day of April, 2016 BOARD OF COUNTY COMMISSIONERS,
INDIAN RIVER COUNTY, FLORIDA
Bob Solari, Chairman
eph E. Flescher, Vic'e Chairman
Wesley S.D va is
F3eter D O'Bryan
Tim Zorc%
2
1
IRC Day of Service Projects -2016
-American Red Cross — Washing / Cleaning Disaster Trailers
-By the River — Window cleaning at the Senior Residence in Sebastian
-Florida Veggies and More — Taking down pots and resetting them for next crop of veggies
-Habitat, for Humanity / Revitalization Initiative — Painting three houses
-Habitat:for Humanity / Project Restore — Organizing donations
-Hibiscus Children's Center — Painting the bedrooms in two of the houses
-KIRB / Indian River Estates — Laying down mulch in designated areas of this development
-KIRB / Jungle Trail — Cleaning up shrubbery, deadfall, and trash
-KIRB / Oslo Cemetery — Cleaning up shrubbery, deadfall, trash / trimming grass
-KIRB / Oslo Road — Cleanup from US 1 to Boat Ramp
-KIRB /11/inter Beach Cemetery — Cleaning up shrubbery, deadfall, trash / trimming grass
-United Against Poverty Center — Stocking shelves and processing donations
2J -\-I
2016 IRC DAY OF SERVICE PARTNER ORGANIZATIONS
AND SPONSORS
CHURCHES
Community Church of Vero Beach
First Presbyterian Church of Vero Beach
First United Methodist Church
Living Lord Lutheran
OurlSavior Lutheran
Salff the Earth Ministry
Temple Beth Shalom
The Church of Jesus Christ of Latter-day Saints (coordinating)
Unitarian Universalist Fellowship
Unity Center of Vero Beach
CIVIC ORGANIZATIONS (past and present)
City of Vero Beach Employees
General Federation of Women's Club
Indian River County Sheriffs Dept.
United Way of Indian River County
Vero Beach High School - Lacrosse
Indian River Geneological Society
Kimly Horn Associates
Sebastian Women's Club
SPONSORS
PepsiCo
Poinsettia Groves
Minuteman Press
R.S. Beers Construction
Morgan Stanley
Dr. Michael Hansen
Sifford's Exxon
Vero Beach Flash
KIRB (Keep Indian River
Penny Hill Subs
Walmart
Subway
Mark's at The Pointe
EmbroidMe
Blue Tangerine Solutions
Natalie's Orchid Island Orange Juice
Planet Vero / Idea Garden
Cobalt's Restaurant
Beautiful)
,2A-2
PROCLAMATION 5C'
DESIGNATING THE MONTH OF MAY, 2016, AS
Historic Preservation Month
WHEREAS, the National Historic Preservation Act was signed into law in 1966 and
established the nation's legal framework for the protection and preservation of historic
buildings, landscapes, and archaeological discoveries; and
WHEREAS,, over the past 50 years, the National Historic Preservation Act has had a
profound and positive impact on local communities throughout Florida, especially through the
National Register of Historic Places, a program honoring our nation's diverse cultural,
agricultural, natural, and built environments; and
WHEREAS, the United States and thousands of public, private, and nonprofit sector
, partners, such as the Indian River County Historical Society, are commemorating the 50th
Anniversary of the National Historic Preservation Act throughout 2016 under ,the banner of
"Preservation 50"; and
WHEREAS, it is important to celebrate the role of history in our lives, and Historic
Preservation Month 2016 is an occasion for celebrating the historic resources within our
community.
NOW, THEREFORE, BE IT PROCLAIMED BY THE BOARD OF COUNTY
COMMISSIONERS, INDIAN RIVER COUNTY, FLORIDA that the Month of May, 2016, be
designated as Historic Preservation Month in Indian River County.
Adopted this 19th day of May, 2016 BOARD OF COUNTY COMMISSIONERS
INDIAN RIVER COUNTY, FLORIDA
Bob Solari, Chair an
eph E. Flescher, Vice Chairman
Peter D. O'Bryan
Tim
3
PROCLAMATION
DESIGNATING MAY 1, 2016, AS LAW DAY AND
MAY 1-7, 2016 AS LAW WEEK
5>
WHEREAS, Law Day is an occasion of public acknowledgement of our Nation's and Florida's heritage of justice,
liberty, and equality under the law; and
WHEREAS, Law Day has been annually proclaimed by the President of the United States since Dwight D
Eisenhower proclaimed the first Law Day on May 1, 1958; and
WHEREAS, the United States Congress in 1961 encoded the presidential practice into law, statutorily designating
May 1st as Law Day; and
WHEREAS, the year 2016 marks the 50th anniversary of a milestone in legal history, the United States Supreme
Court's landmark 11966 decision in Miranda v. Arizona, concluding that statements made by a suspect in police custody
are generally inadmissible if the suspect has not been made aware of his or her Fifth and Sixth Amendment rights; and
WHEREAS, in response to this decision, law enforcement personnel throughout the country provide a Miranda
Warning to suspects in custody apprising them of their right to remain silent, their right to an attorney, and their right to
appointed counsel in cases where they cannot afford an attorney; and
WHEREAS, the Miranda Warning has become one of the nation's most recognizable legal expressions and a symbol
of procedural fairness that represents much more than just the words of the warning; and
WHEREAS, the criminal justice system still faces many challenges and we all must occasionally rededicate
ourselves to the admirable goal of providing fair and equal treatment for all; and
WHEREAS, 'promoting public understanding of the history of our civil liberties is an important component in the civic
education of the citizens of the United States and of the State of Florida, and
WHEREAS, the American Bar Association has identified the 2016 Law Day theme as "Miranda: More than Words";
and
WHEREAS, Law Day, May 1, 2016, and Law Week, May 1-7, 2016, will be commemorated in Indian River County,
Florida with events such as "Ask -A -Lawyer," "Lawyers in the Classroom," and a breakfast honoring the local judiciary and
their staff.
NOW, THEREFORE, BE IT PROCLAIMED BY THE BOARD OF COUNTY COMMISSIONERS, INDIAN RIVER
COUNTY, FLORIDA that May 1, 2016, be designated as Law Day and May 1-7, 2016 be designated as Law Week in
Indian River County.
Adopted this 19th day of April, 2016. BOARD OF COUNTY COMMISSIONERS
INDIAN RIVER COUNTY, FLORIDA
Bob Solari, Chairman
Joseph E. Flescher, Vice Chairman
- Wesley S. Davis
Peter D. O'Bryan
Tim Zorc
4
•
Veterans Cciincill of lincHan
..•••
lin
Veterans Glare ch 7Pf
S turday, rune 13)th, 2016
Sandridge Golf Club
.300 73rd St0, Vero :each, FL
7:60 am- e istrati,om
00 am Shlolgun Start -Format: Scramble
Lunch 1, Awards lmmediatelly following
6a.60 per person
Entry fee includes: Green Fees,
Cart, Lunch & Awards
Vetenins Council
Indian Ititir C,ountv
To register or ego est sponsorship information:
Call iNrile 772-5r31*11311
or email vetsgolftourneyegmail.corn
VCIRC,isa 501() (3) non-profit zt '7
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5
Veteran's Council
Indian River County
February 24, 2016
Dear Veterans Council IRC Supporter,
The Veterans Council of Indian River County is hosting the second annual Veterans
Outreach Golf Tournament at Sandridge Golf Course on June 18, 2016. Sandridge is
located at 5300 73rd St., Vero Beach, FL. The event includes 18 holes of golf, cart,
awards, and lunch immediately following for only $60 per golfer! Registration begins
at 7:00 am with a Shotgun start at 8:00 am; it will be a Scramble format.
We invite you to participate as a sponsor and golfer! We have several levels of
sponsorship detailed in the enclosed Sponsorship and Registration form. Your
sponsorship will offset event costs so we can provide outreach and support to
Indian River County veterans. The Veterans Council IRC is a 501c3 non-profit
corporation.
If you are interested in playing in the tournament and/or becoming a sponsor, please
mail or email the attached form. If you have questions, please contact Nicole 772-563-
7183 or Pat 772-205-1995 or email vetsgolftoumey(a�gmail.com.
1
On behalf of the Veterans and the families that we serve, thank you for your
consideration and support.
Curtis Paulisin
1st Vice President
Chair, Veterans Outreach Annual Golf Tournament
Attachment
PO Box 1354, Vero Beach, FL 32961
772-410-5820 info@VeteransCouncillRC org
6
Date:
Time:
Place:
Veterans Council of Indian River County, Inc.
Annual Veterans Outreach Golf Tournament
SPONSORSHIP AND ENTRY FORM
June 18, 2016
7am Registration, 8am Shotgun start — Scramble format
Lunch and Awards immediately following
Sandridge Golf Club, 5300 73rd St., Vero Beach, FL
SPONSORSHIP
IIWe would like to be a Sponsor:
_ Tournament Sponsor $2000
(includes 3 teams, Targe banner, 4 hole signs, recognition plaque, identified in all publicity and media interviews)
Silver Sponsor $1000
(includes 2 teams, banner, 2 hole signs, identified in press releases)
_ Bronze Sponsor $500 _ Hole Sponsor $100
(includes 1 team, 1 hole sign)
Sponsor a Veteran golfer $60 Gift Certificate
Name
Telephone
Email
ENTRY FORM
Fee: $60 per golfer (includes Green Fees for 18 holes, Cart, Lunch & Awards)
Name
Telephone
Email
Team Member's Names (and email for event notifications)
Player 2
Player 3
Player 4II
Questions: Nicole 772-563-7183 or Pat 772-205-1995 or email vetsgolftourney(&.gmail.com
Checks payable to: Veterans Council of Indian River County
Mail to: Veterans Council IRC, PO Box 1354, Vero Beach, FL 32961
Proceeds will support programs for Indian River County veterans
The Veterans Council IRC is a 501(C)(3) non-profit.
7
JEFFREY R. SMITH, CPA, CGFO, CGMA
Clerk of Circuit Court & Comptroller
Finance Department
1801 27th Street
Vero Beach FL 32960
TO: HONORABLE BOARD OF COUNTY COMMISSIONERS
FROM: DIANE BERNARDO, FINANCE DIRECTOR
THRU: JEFFREY R. SMITH, COMPTROLLER
DATE: April 7, 2016
SUBJECT:
APPROVAL OF CHECKS AND ELECTRONIC PAYMENTS
April 1, 2016 to April 7, 2016
In compliance with Chapter 136.06, Florida Statutes, all checks and electronic payments issued
by the Board of County Commissioners are to be recorded in the Board minutes.
Approval is requested for the attached lists of checks and electronic payments, issued by the
Comptroller's office, for the time period of April 1, 2016 to April 7, 2016.
Attachment:
DLB: DB
8
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CHECKS WRITTEN
VENDOR AMOUNT
RIVER PARK ASSOCIATES 1.300 00
CREATIVE CHOICE HOMES XVI LTD 679 00
VERO CLUB PARTNERS LTD 816 00
SUNQUEST INC 853 00
THE PALMS AT VERO BEACH 489 00
PELICAN ISLES LP 736 00
SUNCOAST REALTY & RENTAL MGMT LLC 265 00
SONRISE VILLAS LTD 507 00
INDIAN RIVER RDA LP 233 00
RICHARD L DAVENPORT 442.00
LIVE OAK VILLAS LTD 550 00
SARAH SPANN 811 00
MADISON CAY LTD 441 00
FOUNDATION FOR AFFORDABLE RENTAL 736.00
GCA PROPERTIES LLC 464 00
ORANGE COUNTY HOUSING & C D 630 41
ALL FLORIDA REALTY SERVICES INC 3,369 00
VERO BEACH EDGEWOOD PLACE LP 717 00
GRACES LANDING LTD 8.111.00
MICHAEL JACKOWSKI 496 00
PAUL JULIN 369 00
TERRY A LAWR.ENCE 39 00
LINDSEY GARDENS LTD 5,363 00
BRYAN D BLAIS 761 00
RIVER PARK ASSOCIATES 15,633 00
RICHARD C THERIEN 440 00
CREATIVE CHOICE HOMES XVI LTD 9.749 00
DAVID YORK 502 00
ST FRANCIS MANOR OF VERO BEACH 265 00
CITY OF VERO BEACH 93 00
TREASURE COAST HOMELESS SERVICES 1,913 00
FLORIDA POWER AND LIGHT 138 00
VENETIAN APARTMENTS OF VERO BEACH 864 00
HERMOSA PROPERTIES LLC 281 00
PINNACLE GROVE LTD 6,210.00
VERO CLUB PARTNERS LTD 17,605 58
INDIAN RIVER COUNTY HOUSING AUTHORITY 173 00
INDIAN RIVER COUNTY HOUSING .AUTHORITY 182 00
INDIAN RIVER COUNTY HOUSING AUTHORITY 277 00
INDIAN RIVER COUNTY HOUSING AUTHORITY 355 00
CRAIG MERRILL 1.527 00
CHRISTINE SALTER 484 00
HAGGERTY FAMILY LTD 374 00
THE PALMS AT VERO BEACH 10,712 00
FELLSMERE COMM ENRICHMENT PROGRAM INC 96 00
DAVID CONDON 628 00
HILARY MCIVOR 427 00
PAULA LANE 451 00
JOHN A CAPPELLO 484 00
PELICAN ISLES LP 5 969 00
KATE TYSON LYONS 315 00
SUNCOAST REALTY & RENTAL MGMT LLC 8,728 00
OAK RIVER PROPERTIES INC 597 00
SONRISE VILLAS LTD 1,569 00
ADINA GOLDMAN 507 00
INDIAN RIVER RDA LP 3.342 00
MAURICE W BROWN 430 00
GEORGE THUYNS 682 00
1
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337909
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04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
VENDOR AMOUNT
LAZY J LLC 2 025 00
SYLVIA MCNEILL 635 00
SKOKIE HOLDINGS INC 750 00
ROGER WINSLOW 478 00
COURTYARD VILLAS OF VERO LLC 703 00
VINCENT PILEGGI 206 00
OSLO VALLEY PROPERTIES INC 812 00
SAID S MOOBARK 799 00
CORY .1 HOWELL 276 00
OSCEOLA COUNTY SECTION 8 623 41
LINDSEY GARDENS 11 LTD 4.625 00
ANTHONY ARROYO 403 00
AHS HOLDINGS GROUP LLC 5;799.00
DANIEL CORY MARTIN 732.00
YVONNE KOUTSOFIOS 333 00
ALAN R TOKAR 650 00
VILLAS OF VERO BEACH 463.00
BRIAN E GALLAGHER 494 00
HOUSING AUTHORITY 575 41
STEPHANIE WATCHEK FOUNTAIN TRUST 223 00
MICHAEL STILES 526 00
RACHEL G SIDMAN 458.00
SCOT WILKE 747 00
MARK BAER 476 00
GLS FUND VERO LLC 1,723.00
l & K PALMER ENTERPRISES LLC 213 00
THEODORE BARTOSIEWICZ 464 00
FOUNDATION FOR AFFORDABLE RENTAL 14.441 00
RICHARD KUSSEROW 475 00
IRC PROPERTIES LLC 627 00
ARE JAY INVESTMENTS OF INDIAN RIVER COUNTY II\ 521 00
SONRISE VILLAS 11 LLC 542 00
JOHN T STANLEY 795 00
CSMA SFR HOLDINGS ll -LLC 1.928.00
YELLOW KID INC 537.00
JORDAN MOWER INC 741.06
COMMUNICATIONS INTERNATIONAL 25,300.21
TEN -8 FIRE EQUIPMENT INC 2.205 68
RANGER CONSTRUCTION IND INC 692.24
VERO CHEMICAL DISTRIBUTORS INC 109 10
RICOH USA INC 29.63
CHISHOLM CORP OF VERO 4,039 02
AT&T WIRELESS 327 98
AT&T WIRELESS 1,158 50
SEWELL HARDWARE CO INC 101 90
E -Z BREW COFFEE & BOTTLE WATER SVC 31 99
KELLY TRACTOR CO 1.310 00
GENES AUTO GLASS INC 80 00
HACH CO 1.975 42
KSM ENGINEERING & TESTING INC 352 00
HD SUPPLY WATERWORKS, LTD 10,005 44
BOUND TREE MEDICAL LLC 234.34
VERO INDUSTRIAL SUPPLY INC 1.141 77
EXPRESS REEL GRINDING INC 2,100 00
BFS RETAIL OPERATIONS LLC 494 64
GOODYEAR AUTO SERVICE CENTER 5,936 64
BLAKESLEE SERVICES INC 710 00
BAKER & TAYLOR INC 5.799 46
BRANDTS APPLIANCE SERVICE INC 296 58
MIDWEST TAPE LLC 1,995 50
10
TRANS NBR
337969
337970
337971
337972
337973
337974
337975
337976
337977
337978
337979
337980
337981
337982
337983
337984
337985
337986
337987
337988
337989
337990
337991
337992
33;7993
337994
337995
337996
337997
337998
337999
338000
338001
338002
338003
338004
338005
338006
338007
338008
338009
338010
338011
338012
338013
338014
338015
338016
338017
338018
338019
338020
338021
338022
338023
338024
338025
338026
338027
338028
DATE
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07'2016
04/07/2016
04/07/2016
04/07/2016
04 /07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
VENDOR
MICROMARKETING LLC
K & M ELECTRIC SUPPLY
BAKER DISTRIBUTING CO LLC
GO COASTAL INC
CLERK OF CIRCUIT COURT
CITY OF VERO BEACH
CHAPTER 13 TRUSTEE
COMPBENEFITS COMPANY
COLONIAL LIFE & ACCIDENT INS CO
INDIAN RIVER ALL FAB INC
UNITED PARCEL SERVICE INC
JANITORIAL DEPOT OF AMERICA INC
HENRY FISCHER & SONS INC
PUBLLX SUPERMARKETS
ACUSHNET COMPANY
FLORIDA WATER & POLLUTION CONTROL
GEOSYNTEC CONSULTANTS INC
FEDERAL EXPRESS CORP
FEDERAL EXPRESS CORP
MUNICIPAL CODE CORPORATION
FLORIDA POWER AND LIGHT
FLORIDA POWER AND LIGHT
PHILLIP J MATSON
TAYLOR MADE GOLF CO INC
BRE-CLEARWATER OWNER LLC
CHANNING BETE CO INC
FIRST CHURCH OF GOD
ETTA LOPRESTI
GERALD A YOUNG SR
GREY HOUSE PUBLISHING
TRANSPORTATION CONTROL SYSTEMS
COUNTY VETERAN SERVICE OFFICERS
COUNTY VETERAN SERVICE OFFICERS
NATIONAL ALLIANCE FOR YOUTH SPORTS
ALAN C KAUFFMANN
HAMPTON INN
NABORS G1BL1N & NICKERSON PA
HAYTH.HAYTH & LANDAU
CONSTRUCTION LICENSING OFFICIALS
RE_NNICK REALTY
GLOBAL EQUIPMENT CO INC
RUSSELL P.AYNE INC
TRANE US INC
CELICO PARTNERSHIP
BLUE PLANET ENVIRONMENTAL SYSTEMS INC
JOSEPH W VASQUEZ
M T CAUSLEY INC
CENTRAL PUMP & SUPPLY INC
MCMAHON ASSOCIATES INC
DICKERSON FLORIDA INC
SAFETY HARBOR RESORT AND SPA
SAFETY HARBOR RESORT AND SPA
ADMIN FOR CHILD SUPPORT ENFORCEMENT
ADMIN FOR CHILD SUPPORT ENFORCEMENT
ADMIN FOR CHILD SUPPORT ENFORCEMENT
ADMIN FOR CHILD SUPPORT ENFORCEMENT
GARY L EMBREY
ARDAMAN & ASSOCIATES INC
INNOVATIVE SUPPORT SYSTEM INC
D&S ENTERPRISES OF VERO BCH LLC
AMOUNT
235 96
323 34
1.079.36
456 00
40 00
10_.596.24
368.38
126 00
21.24
275 74
1348
324 10
43500
7.32
907 12
30 00
6,583 18
16 44
20 48
554 78
8.364 34
1,391.35
1691
35 69
204 00
66 00
500.00
257 73
30 00
518 81
16,884 00
320.00
80 00
160 00
80 00
765 00
15000
125 00
125 00
47 52
279 09
999 60
35.769 77
2.165 16
3.210 00
40 00
8._207 50
99 01
4,982.02
94.158 38
432 00
432 00
180 00
243.24
246.54
137 56
40 00
8._452.50
658 00
40 19
3
TRANS NBR
338029
338030
338031
338032
338033
33p34
338035
338036
338037
338038
338039
338040
338041
338042
33p43
338044
338045
338046
338047
338048
338049
338050
338051
338052
338053
338054
338055
338056
338057
338058
338059
338060
338061
338062
338063
338064
338065
338066
338067
338068
338069
338070
338071
338072
338073
338074
338075
338076
338077
338078
33.8079
3318080
338081
338082
338083
338084
338085
338086
338087
338088
DATE
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/1016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04!07/2016
04/07/2(116
VENDOR AMOUNT
MUNICIPAL WATER WORKS INC 11,223.70
SUMMERLINS MARINE CONST LLC 6,583 40
GLOBALSTAR USA 129 72
CHARLES A WALKER 40 00
KATHLEEN P DOUGHERTY 40 00
RENAE CHANDLER 60.00
TREASURE COAST FOOD BANK INC 196.54
MICHELLE VAN KEULEN 100 00
K'S COMMERCIAL CLEANING 16.954 08
YOUTH GUIDANCE DONATION FUND 2.500 00
TERESA PULIDO 300 00
DE LA HOZ BUILDERS INC 4.632 00
AMERICHEM LAWN & PEST CONTROL INC 100.00
CIVILSURV DESIGN GROUP INC 486 00
INEOS NEW PLANET BIOENERGY LLC 18 04
WOERNER DEVELOPMENT INC 270.00
ECMC 241 92
YOUR AQUA INSTRUCTOR LLC 30 00
ROYALTY AIR LLC 4.200 00
OVERDRIVE INC 3,184.04
FLORIDA ENVIRONMENTAL CONSULTING INC 6,733 33
CIT FINANCE LLC 186.21
MHG TALLAHASSEE AL LP 109 00
SOUTHEASTERN SECURITY CONSULTANTS INC 240 50
HEATHER HATTON 40 00
OFFICE OF THE STATE ATTORNEY 8,153.32
JOSHUA GHIZ 3,319 78
REPROGRAPHIC SOLUTIONS INC 15 12
LOWES HOME CENTERS INC 393.56
LABOR READY SOUTHEAST INC 11,799 84
TRV ADVERTISING & MARKETING INC 604 02
BURNETT LIME CO INC 12.842.20
PENGUIN RANDOM HOUSE LLC 291 50
STRAIGHT OAK LLC 12 99
MICHAEL YOUNG 40 00
BIRCHWOOD CASEY LLC 4,011 00
STEW.ART & STEVENSON FDDA LLC 264.99
WHITNEY HART 52 65
CHEMTRADE CHEMICALS CORPORTAT1ON 2.270 58
WADE WILSON 40.00
FAMILY SUPPORT REGISTRY 9 66
FAMILY SUPPORT REGISTRY 146.79
THE LAW OFFICES OF L071 00
BERNARD EGAN & COMPANY 663 03
STS MAINTAIN SERVICES INC 1.450 00
EAST COAST VETERINARY SERVICES LLC 35.00
BRYAN CAVE LLP 112,572 86
RONALD NICHELSON 40 00
FOUNDATION FOR AFFORDABLE RENTAL 532 00
FLORIDA PALLET LLC 3,190 00
CORNERSTONE FAMILY SERVICES OF WEST VIRGINIA 425 00
MARIELA MCSOLEY 210 00
LONGHORN LANDSCAPING AND SOD LLC 1,174 50
KAMAN INDUSTRIAL TECHNOLOGIES CORPORATION 4._444 61
COCA COLA BEVERAGES FLORIDA LLC 242 40
KENDRA COPE 41 83
GENUINE PARTS COMPANY 576 87
DELTA MANAGEMENT ASSOCIATES INC 541 06
ENTERPRISE RECOVERY SYSTEMS INC 328 87
CATHEDRAL CORPORATION 4.266 07
4
TRANS NBR
338089
338090
338091
338092
338093
338094
338095
338096
338097
338098
338099
338100
338101
338102
338103
338104
338105
338106
338107
338108
338109
338110
338111
338112
338]13
338114
338115
338116
338117
338118
338119
338120
338]21
338122
338123
338124
338125
338126
338127
338128
338129
338130
338131
338132
338133
338]34
338135
338136
338]37
338138
338139
338140
338141
338142
338143
338144
338145
338146
338147
338148
DATE
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
VENDOR
UNIFIRST CORPORATION
IDS GRAPHICS DESIGN INC
AMERICAN AIR LIQUTDE HOLDINGS INC
SCHUMACHER AUTOMOTIVE DELRAY LLC
SITEONE LANDSCAPE SUPPLY LLC
ADVANCE STORES COMPANY INCORPORATED
GUARDIAN ALARM OF FLORIDA LLC
EGP DOCUMENT SOLUTIONS LLC
WURTH USA INC
LOUDMOUTH GOLF LLC
KELLY K WADSWORTH
eGIS ASSOCIATES INC
ROCCO CAVALLO
KIA WASHINGTON
PATRJCLA MOORE
ANTHONY E JACKSON
SWIX
DANIELLE EURY
JEREMY MALONE
UTIL REFUNDS
UTIL REFUNDS
UT]L REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UT1L REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UT1L REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
AMOUNT
1.645 05
400 00
7,673.25
404.65
434 11
382.62
75 00
160.36
107 95
85.32
40 00
2.400 00
40 00
3500
47 64
50 00
35 00
50 00
67 07
1 60
79 81
36 43
82 18
37 62
91.74
72 16
29 48
30 75
32 71
73 76
27.45
13.34
30.29
73 47
2 12
76 91
?7.77
115 65
59 08
40 54
79 14
5337
24 00
23 10
11082
26.81
35 08
81 02
70 42
38.20
69 54
31 93
2.54
5000
5715
67 70
3 07
458 44
87.27
53 74
13
TRANS ,NBR
338149
338150
338151
338152
3381 53
338154
338155
338156
338157
338158
338159
338160
338161
338162
338163
338164
338165
338166
338167
338168
338169
338170
338171
338172
338173
338174
338175
338176
338177
338178
338179
338180
338181
338182
338183
338184
338185
338186
338187
338188
338189
338190
338191
338192
338193
338194
338195
338196
338197
338198
338199
338200
338201
338202
Grand Total:
DATE
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
04/07/2016
V ENDOR
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UT]L REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL_ REFUNDS
UTIL REFUNDS
VTR REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
AMOUNT
89 64
34 54
10 18
21 11
71 37
80 69
330.52
55 12
37.05
8542
49 38
141 17
75 16
290.76
68 01
10 48
70 44
86.22
40 90
16.74
5.78
33 97
25 13
28 75
82.28
24 79
80 06
223 59
208.23
79 44
1 72
63.48
67 43
40.95
81 48
84 96
68.38
32 81
37.05
201.89
45 10
20 43
4204
22 42
79 90
71 77
73 90
34.35
75 83
86.22
125 66
33 56
42 13
64 89
702,952.49
6
ELECTRONIC PAYMENT - VISA CARD
TRANS. NBR DATE VENDOR AMOUNT
1008706 04/01/2016 AT&T 15 04
1008707 04/01/2016 OFFICE DEPOT BSD CUSTOMER SVC 111.20
1008708 04/01/2016 COM CAST 24 45
1008709 04/04/2016 ROBINSON EQUIPMENT COMPANY INC 207.25
1008710 04/04/2016 COPYCO INC 309.38
1008711 04/04/2016 SAFETY PRODUCTS INC 1.099 73
1008712 04/04/2016 COLD AIR DISTRIBUTORS WAREHOUSE 69 89
1008713 04/04/2016 MIKES GARAGE & WRECKER SERVICE INC 55 00
1008714 04/04/2016 MEEKS PLUMBING INC 123 00
1008715 04/04/2016 NEWMANS POWER SYSTEMS 941.85
1008716 04/04/2016 SOUTHERN COMPUTER WAREHOUSE 7.405 13
1008717 04/04/2016 CENGAGE LEARNING CORPORATION 172.10
1008718 04/04/2016 DLT SOLUTIONS LLC 975 03
1008719 04/04/2016 COMMUNITY ASPHALT CORP 335 92
1008720 04/04/2016 ROGER CLEVELAND GOLF INC 191 17
1008721 04/04/2016 COMO OIL COMPANY OF FLORIDA 61 12
1008722 04/04/2016 COMPLETE ELECTRIC INC 450.00
1008723 04/04/2016 COMPLETE ELECTRIC INC 266 00
1008724 04/04/2016 SOUTHERN PLUMBING INC 769.00
1008725 04/04/2016 MIDWEST MOTOR SUPPLY CO 150 00
1008726 04/04/2016 RECHTIEN INTERNATIONAL TRUCKS 405 12
1008727 04/04/2016 GRESSCO LTD 2,898.50
1008728 04/04/2016 SOUTHERN JANITOR SUPPLY INC 227.69
1008729 04/04/2016 SOUTHERN JANITOR SUPPLY INC 2.599 54
1008730 04/04/2016 FLORIDA LEVEL & TRANSIT CO INC 1,265 88
1008731 04/04/2016 CAPITAL OFFICE PRODUCTS 1.327 67
1008732 04/04/2016 METRO FIRE PROTECTION SERVICES INC 70 00
1008733 04/04/2016 CONSOLIDATED ELECTRICAL DISTRIBUTORS INC 1,193.53
1008734 04/04/2016 BENNETTAUTO SUPPLY INC 1,495.38
1008735 04/04/2016 L&L DISTRIBUTORS 399 77
1008736 04/04/2016 CON -AIR INDUSTRIES INC 4.699.30
1008737 04/04/2016 HYDRA SERVICE (S) INC 4,978.00
1008738 04/04/2016 WRIGHT FASTENER COMPANY LLC 153 50
1008739 04/04/2016 PACE ANALYTICAL SERVICES INC 229 00
1008740 04/04/2016 FPS OFFICE SOLUTIONS LLC 25.74
1008741 04/05/2016 AT&T 32.29
1008742 04/05/2016 OFFICE DEPOT BSD CUSTOMER SVC 538.32
1008743 04/05/2016 WASTE MANAGEMENT INC 3,713.34
1008744 04/05/2016 COMCAST 104 80
1008745 04/05/2016 POLYDYNE INC 5,014 00
1008746 04/06/2016 AT&T 1,295 88
1008747 04/06/2016 OFFICE DEPOT BSD CUSTOMER SVC 371 85
1008748 04/06/2016 WASTE MANAGEMENT INC 510.36
1008749 04/06/2016 EVERGLADES FARM EQUIPMENT CO INC 13.50
1008 750 04/06/2016 COMMUNICATIONS INTERNATIONAL 81.00
1008751 04/06/2016 HENRY SCHEIN INC 2.805 10
1008752 04/06/2016 HELENA CHEMICAL 950.24
1008753 04/06/2016 INDIAN RIVER BATTERY 1,198 00
1008754 04/06/2016 DEMCO INC 336 47
1008755 04/06/2016 APPLE INDUSTRIAL SUPPLY CO 246.89
1008756 04/06/2016 GALLS LLC 457 73
1008757 04/06/2016 ALLIED UNIVERSAL CORP 7.722 47
1008758 04/06/2016 IRRIGATION CONSULTANTS UNLIMITED INC 46 63
1008759 04/06/2016 GROVE WELDERS INC 186 40
1008760 04/06/2016 FERGUSON ENTERPRISES INC 9 686 79
1008761 04/06/2016 ROGER CLEVELAND GOLF INC 1,075 82
1008762 04/06/2016 GLOBAL GOLF SALES INC 103 11
1008763 04/06/2016 COMPLETE ELECTRIC INC 348.25
1
TRANS. NBR
1008764
1008765
1008766
1008767
1008768
Grand Total:
DATE
04/06/2016
04/06/2016
04/06/2016
04/06/2016
04/06/2016
VENDOR
MIDWEST MOTOR SUPPLY CO
ECONOLITE CONTROL PRODUCTS INC
HARCROS CHEMICALS, INC.
BEN -NETT AUTO SUPPLY INC
HORIZON DISTRIBUTORS INC
AMOUNT
439.57
1,559.00
3.924 67
2.89
178 00
78.644.2
TRANS NBR
4240
4241
4242
4243
4244
4245
4246
4247
4248
4249
Grand Total:
ELECTRONIC PAYMENTS - \\'IRE R. ACH
DATE
04/01/2016
04/01/2016
04/01/2016
04/01/2016
04/0)/2016
04/01/2016
04/04/2016
04/04/2016
04/05/2016
04/06/2016
VENDOR AMOUNT
INDIAN RIVER COUNTY SHERIFF 3.399.085 93
CLERK OF CIRCUIT COURT 75.000 08
INDIAN RIVER COUNTY SUPERVISOR OF ELECTIONS 84.495 82
JOSEPH G MILLER
AGENCY FOR HEALTH CARE ADMIN
US BANK
FL RETIREMENT SYSTEM
INDIAN RIVER COUNTY PROPERTY APPRAISER
SENIOR RESOURCE ASSOCIATION
ALLIANCE TITLE OF THE TREASURE COAST, LLC
1,000 00
13.17_ 89
680.018 75
479.860 81
251,877 90
264,699.69
15.000 00
5,264,212.87
1
JEFFREY R. SMITH, CPA, CGFO, CGMA
Clerk of Circuit Court & Comptroller
Finance Department
1801 27th Street
Vero Beach, FL 32960
Telephone: (772)226-1945
TO:
FROM:
THROUGH
DATE:
SUBJECT:
Board of County Commissioners
Diane Bernardo, Finance Director
C--yty0
Jeffrey R. Smith, Clerk of the Circuit Court and Comptroller
April 11, 2016
Dori Slosberg Driver Education Safety Act
Indian River County Traffic Education Program Trust Fund Report
Cumulative Reporting Through 03/31/16
$U
BACKGROUND
On August 20, 2002, the Board of County Commissioners adopted Ordinance Number 2002-026 creating
the Indian River County Traffic Education Program Trust Fund (our fund 137). This ordinance authorized
a $3 traffic ticket surcharge, which is collected by the Clerk of the Circuit Court. On September 19, 2006,
the Board adopted Ordinance 2006-035 to repeal this fine.
Subsequently on February 17, 2015, the Board elected to reinstate and increase the driver education fee to
$5 under Ordinance Number 2015-003. The new fee is effective March 1, 2015 and is charged on each
civil traffic penalty assessed in the County. As noted in the ordinance, these funds shall be used "to fund
driver education programs in public and nonpublic schools".
Attached to this memo is a report of the revenues and expenditures from the inception of the initial $3 fee
(October 1, 2002) and includes the new $5 fee commencing in March 2015. The Board currently carries a
balance of $52,392.
The Clerk's, office will continue to provide a quarterly report of the traffic education trust activity.
RECOMMENDATION
Staff recommends that the Board of County Commissioners accept the attached report.
Indian River
• • •rove
Date
Administrator
._
cif/�1/�
County Attorney
/{4f 1
P -i-2- J6
Budget
.�15 (64//.///6Department
Risk
18
REVENUES
Fines and forfeitures
Interest
Total Revenues
EXPENDITURES
,Public Safety
Total Expenditures
Net change in fund balances
Fund balances at beginning of year
Fund balances at end of year
Indian River County, Florida
Statement of Revenues, Expenditures and Changes in Fund Balances
Traffic Education Program
FY 03
FY 04
FY 05
FY 06
FY 07
-10/01/2006
9/30/2007
FY 08
-1010112007=
9/30/2008
FY 09
-10/01/2008=
9/30/2009
FY 10
-10/01/2009=
9/30/2010
FY11
-10/01/2010=
9/30/2011
FY12
-10/01/2011=
9/30/2012
FY13
-10/01/2012--
9/30/2013
FY14
-10101/2013--
9/30/2014
FY15
-10/01/2014--
9/30/2015
YTD FY16
-10/01/2015--
3/31/2016
Inception
-to Date --
Totals
10/01/2002-
9/30/2003
10101/2003-
9/30/2004
10/01/2004-
9/30/2005
10/01/2005=
9/30/2006
$ 42,563
$ 42,225
$ 41,794
$ 48,372
$ 9,537
$ 1,575
$ 744
$ 525
$ 384
$ 213
$ 36
$ 15
$ 31,987
$ 26,270
222
686
2,130
5,797
8,426
4,999
2,989
753
240
104
70
28
59
94
42,785
42,911
43,924
54,169
17,963
6,574
3,733
1,278
624
317
106
43
32,046
26,364
272,837
-
-
-
25,188
44,373
36,210
29,962
35,317
7,565
8,900
12,460
6,675
6,230
7,565
-
-
-
25,188
44,373
36,210
29,962
35,317
7,565
8,900
12,460
6,675
6,230
7,565
_
220,445
42,785
42,911
43,924
28,981
(26,410)
(29,636)
(26,229)
(34,039)
(6,941)
(8,583)
(12,354)
(6.632)
25,816
18,799
-
42,785
85,696
129,620
158,601
132,191
102,555
76,326
42,287
35,348
26,763
14,409
7,777
33,593
42,785
85,696
129,620
158,801
132,191
102,555
76,326
42,287
35,346
26,763
14,409
7,777
33,593
52,392
52,392
School District of Indian River County
St. Edwards School
Total Disbursed to Date
$ 114,535
$ 105,910
$ 220,445
CONSENT: 4/19/16 ZC,
Office of
INDIAN RIVER COUNTY
ATTORNEY
Dylan Remgold, County Attorney
William K. DeBraal, Deputy County Attorney
Kate Pmgolt Cotner, Assistant County Attorney
TO:
FROM: Dylan Reingold - County Attorney
DATE: April 12, 2016
SUBJECT:
MEMORANDUM
Board of County Commissioners
Acceptance of Utility Easements — SandCrest PUD — Phase 1A (Located
Within the Municipal Boundaries of the City of Sebastian)
Property located at the corner of Main Street and Powerline Road within the municipal
boundaries of the City of Sebastian is in the process of being platted as a single-family
residential subdivision and will be known as SandCrest PUD — Phase 1A. The developers
are dedicating utility easements to the Board of County Commissioners of Indian River
County for the water and sewer systems which are presently under construction. Since
the dedication of the utility easements is by virtue of the plat, a formal acceptance of these
utility easements is required by the Board of County Commissioners. Attached is a copy
of the proposed plat of SandCrest PUD — Phase 1A.
FUNDING:
There is no cost to the Board of County Commissioners with regard to this item.
RECOMMENDATION:
Staff recommends that the Board of County Commissioners accept the dedication of utility
easements depicted on the attached proposed plat of SandCrest PUD — Phase 1A, and
authorize the Chairman of the Board of County Commissioners to execute the County's
acceptance of the utility easements on Sheet 1 of the plat of SandCrest PUD — Phase 1A
at s ! ch time as the mylar becomes available for signature.
/nhml
Attachment: copy of proposed plat of SandCrest PUD — Phase 1A
Approved for April 19, 2016 BCC Meeting
Consent Agenda
OUNTY ATTORNEY
Indian River Co.
Admin.
Co. Atty.
Budget
Department
Risk Management
A. • ed
Date
20
r
CERTIFICATE OF DEDICATION
COUNTY OF IND. RIVER
STATE M FLORIDA
KNOW ALL MEN BY THESE PRESENTS. THAT BANOCREBT, LIC. A FLORIDA LIMITED LUaLRYCOMPAHY,
AID HDIJDAY BUILDERS, INC . A FLORIDA DORPCMTICN, FEE SIMPLE OWNER OF THE LAND DESCRIBED AND
PLATTED RETIED., ATI SANOCR EST PUo. PHASE 1. BEING IN THE MUNICIPAL BDUNOARIEB 09 THE CITYOP
SEBASTIA., FLORIDA. NAVE CAUSED ONO LANDS TO BE SURVEYED AND RATTED AS 8004421 HEREON
AND DOFS HEREBY OE0ICATE AS FOLLOWS:
1) STREETS MD RIOHT80E-WAC
THE BTREET9 AND RDNTBOF.WNY 811044 ON THB PUT AS ROADWAY TRACT B ME HEREBY DECLARED
TO BE ANO SHALL REMAIN PRIVATE. THEY ME DEDICATED FOR THE USE AND BENEFIT OF THE OVANER8
AND RESIDENTS OF THIS SUBDIVISION. ANO BNALL BE ME PERPETUAL MAINTENANCE OBLIGATION OP THE
8M0CRE8T HOME OWNERS' AS900IATION, INC. WITHOUT RECOURSE TO THE CRY OF BEBA3TIAN OB ANY
OTHER PUBLIC AGENCY. All PUBLIC AUTHORITIES. INCLUDING BUT NOT UNITED TO POLICE. FILE,
AMBULANCE. MO90UIT000ITROL DSTRCT AND UTILITY PROVIDERS SHALL HAVE THE RIGHT TO USE THE
STREETS MD ROHT80FI4MY IN THE COURSE Of PERFORMING THEIR RESPECTIVE DUTIES. THE CITY OF
BEBMTLAN, FLORIDA. SHALL HAVE NO RE3PHISIBILRY. MTV OR LIABILITY VOIAT80EVER REGARDING
SUCH STREETS,
21 y11L1TY EASEMENTS
THE UTILITY EASEMENTS M 511044 ME DEDICATED IN PERPETUITY TO THE BOARD OF COUNTY
COMMISSIONERS OF INDIAN RIVER COUNTY. FLORIDA FOR THE CONSTRUCTION, I0STA,LATON.
MAINTENANCE AND OPERATION OF UTILITIES BT ANY UTILITY PROVIDER, INCLUDING CABLE TELEVISOR
SERVICES, IN COMPLIANCE MATH SUCH ORDINANCES AND REGULATIONS AS MAY BE ADOPTED FROM TIME
TO TIME BY THEWAR0 OF COUNTY CCMMIS8OMER9 OF INDIAN RIVER COUNTY. FLORIDA FRONT TMD
UTILITY EASEMENTS ME SUBJECT TO THE RIGHT CP EACH LOT TO DAVE A DRIVEWAY FOR INGRESS AND
EGRESS AS APPROVED OY THE CRY OF SEBASTIAN.
3) 3(09190(9 PJO MFNT0)
THE DRAINAGE FA3EMERTB AS SHOWN ON THIS PLAT ME DEDCATED IN PERPETUITY TO SANDCR(31
HOME GANNER3 A830C WTO., INC.. FOR CONSTRUCTOR AND W W TEMNIOE OF DRAINAGE FACILITIES
AND SHALL BE THE PERPETUAL MAINTENANCE OBLIGATOR OF 8M13CREST HOME OWNERS
AS80CUTON, MC. THE CITY OF SEBASTIAN 0 GRANTED THE RIGHT TO USE AND DRAIN INTO THE
DR0NAOE EASEMENTS AND ALSO GRAN TED THE RIGHT. BUT NOT THE OBLIGATION, TO PERFORM
EMERGENCY MAINTENANCE ON THE DRAINAGE EASEMENTS. FRONT YARD DRAINAGE EASEMENTS ME
SUBJECT TO THE ROOT OF EACH LOT TO HAVE A DRIVEWAY F01 INGRESS AND EGRESS AS APPROVED BY
THE CRY OF 8ESA3TIAR,
441 BTORMWWTER MANAGEMENT TRACT
TRACT A AS 8N01NN ON THS PUT S DEDICATED IN PERPETUITY TO8ANDCREST ROME 104ERG
AS3OC WTO., INC. FOR CONSTRUCTION AND MAINTENANCE OF STORM1ATER MANAGEMENT FACILITES
AND SHLAIL BE THE PERPETUAL MAINTENANCE OBLIGATION OF SANDCREST HOME OWMER3
953OCIAT0N, INC. THE CRY OF SEBASTIAN IS GRANTED TOE RIGHT TO USE ANO DRAIN DIM SAD TRACT
AND A1300001TE0 THE RIGHT, BUT NOT THE OBLIGATION. TO PERFORM EMERGENCY MAINTENANCE ON
THE TRACT. THE INDIAN RIVER C0 011 MOBOUITO CONTROL DISTRICT RAO THE RIGHT OF ENTRY UPON
THE TRACT FOR THE LIMITED PURPOSE OF INSPECTION, PREVENTION, OR TREATMENT OF 90004ITO
CONTROL INFESTATIONS, AS *11009D BY UW
5) OPEN SPACE TRACTS
TRACT O, TRACT F TRACT G. AND TRACT H. AS SHKTYN ON THIS PUT ME DEDICATED N PERPETUITY TO
SANOCRE0T HOME CANNERS ASSOCIATION. WC. FOR OPEN SPACE PURPOSES. SAID TRACTS SHALL BE
THE PERPETJAMNNTEMANCE OBLIGATION OFBANOCRE3T HOSE O44ER3JS' CIATON.INC.
5) RECREATION TRACT
TRACT C 449 VIDAR ON THIS PUTS DEDICATED IN PERPETUITY TO SANDCREST DOME OM.NER3
ASSOCIATION, INC. FOR THE FOR RECREATIONAL PURPOBE8.8NJD TRACT SHALL BE THE PERPETUAL
MAINTENANCE OBLIGATION OF OANOCREST HOME OWNERS ASSOCIATION, INC.
71 FUTURE DEVELOPMENT TRACT
TRACT R M SHOWN ON THIS PUTS DEDICATED IN PERPETUITY TO BAN0C0 EST. 11C. A FLORIDA PARTED
LIABILITY COMPANY FOR CONSTRUCTION OF FUTURE ERASES. SAID TRACTS/Ult. BE THE P89981001
MAINTENANCE OBLIGATOR OF 804000EST.11C. A FLORIDA LIMITED LIABILITY COMPANY.
IN WITNESSWHEREOF SAN0CR EST, LLC. A FLORIDA LURED LIABILITY COMPANY HAS CAUSED THESE
PRESENTS TO BE SIGNED BY ITS MANAGER THIS _DAY OF 2018
8MOCREST. LLC, A FLORIDA LIMITED LIABILITY COMPANY WITNESS
PRINTED NAME.
WTNESS
BY. PRINTED NAME'
ROBERT) VOTAW. WNAGER
INWTNE80 WHEREOF HIOLIDAT BUILDERS.INC., A FLORIDA CORPORATION. HASCAU9E0 THESE
PRESENTS TO 0E 81CNE0 BY ITS CHIEF FINANCIAL OFFICER. WITH FULL AIUT00RITY FRC( RB BOMB OF
DIRECTORS. THS DAY Of 2018
HOLIDAY &ALDERS, INC..., FLORIDA CORPORATION 0919(33:
PRINTED NMME:
WTNE59
BY PRINTED NAME'
RICHARD FADIL. CHIEF FINANCIAL OFFCER
ACCEPTANCE OF DEDICATIONS
8A10CRE3T IONS OWNERS. ASSOCIATION. INC HEREBY ACCEPTS THE DEDICATION OF STREETS AND
RIGHT3-0F.WAY, DRAINAGE EASEMENTS, UTIUIV EASEMENTS. BTORMWATER WNAGELENT TRACT A.
ROADWAY TRACT B. RECREATION TRACT C. AND OPEN SPACE TRACTS DE. AICA N WNTAIFCD ON 219 FLAT
AND ACCEPTS THE MNNTERANCE RESPON91UTY FOR BAMS.
SANOCREBT NONE OWNER3 ASSOCATIW, INC WTESS'
PONIED NAME:
BY WT0E5S'
CHARLES R.LECHLNG, PRESIDENT PRINTED NAME:
SandCrest PUD - PHASE 1
A REPUT OF A SECTION OF THE SEOASMN GARDENS SL.ROIVISION AS RECORDED IN PUT BOCK SPACE 53 OF TIE
PLBLE RECORDS OF ROAN RIVER COUNTY. FL00DA. AOA PART OF BECDCN I. TOMTEI•P 31 SOUTH, RANGE 30
EAST. OTT OF 8EBA311AN, COJNTE OF IN 9OIM1 RIVER ROaDA,
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NOT TO SCALE -W
ACKNOWLEDGMENT AS TO CERTIFICATE OF DEDICATION
CCANTY OF ROAN RIVER
STATE OF FLORIDA
THE FOREGOING RL0TR1RAEM WAS ACKNOWLEDGED BEFORE MEMS MY OF
2010 BY ROBERT J VOTAW AS LLANAGER O' SANACTEST, LLD, A FLORIDA
UMTE0 LIABOITY CORPORATION. W W EXECUTED SAME ON BEHALF OF ANOLWTN THE
AUTORITY OA S0DENTITT AND VMO IS PER90NMLLY KNOWN TO IE OR NAS PROOIUCED
AS IOENTIFI;ATION,
NOTARY PL1L1C
CWMSSON 1:
PraNTED RALE
W COMMISSION EXPIRES:
SEAL
ACKNOWLEDGMENT AS TO CERTIFICATE OF DEDICATION
COUNTY OF INDIAN OVER
STATE OF FLORIDA
THE F00900143 96TRDMEM w*3 AO(HWA.E0GED BEFORE ME TM5 _ DAY OF
3010. BY RICHARD FAJI. AS CHIEF FAIL OAI.OFFICER CF HaJDAY CULLERS.
INC 0000)0010014.w0O'%EDITED SAME W BEH444LF O SNOW THTE A111110RITT OF
SAID ENTITY AND MO IS PERSONALLY 4.044 TO la OR WAS PRODUCED
AS IDENTIFICATION
PCTARY PI.BLIC'
CQRI881011:
PRINTED RAM:
MVCOMMS0ON EXPRES:
5E1,1:
ACKNOWLEDGEMENT TO ACCEPTANCE OF DEDICATIONS
COIAITY oe I10M RIVER
STATE OF 80008
THE FORE00 W WAS ACKNOWLEDGED BEFORE ME THIS DAY O
2014 BY CHARLES MEOaIN°, THE PRESIDENT OF UMORE3T ICLEO4NER3 ASSOCIATION,
INC. 0 FLORIDA NONPROFIT CORPORATION, LNC EXECU1E00N BEHALF AND W TH THE
A1/THOOTY ErOF SAID ENTITY AND S EITHER FERSONALLY K110VA4 TO ME OR HAS
PRO010E0 AS IDENTIFICATION
NOTARY PIOUC' COMMSSKN •
PRINTED RAM: MYCOMMISBIOJ EXPIRES'
SEAL-'
CLERK 10 THE BOARD Of
COUNTY COMMISSIONERS Of
INDIAN RIVER COUNTY. FLORIDA
CITY Of
SEBASTIAN
MAP SHEET KEY
SHEET TABLE OF CONTENTS
BHEET•
BHEET OEBCRITON
COVER SHEET
DOVER, CONTINUED
OK RAI. PUT BOUNDAR1
PUT DETAIL, 800TH HALF
PUT DETAIL NORTH HALF
PLAT BOOK
PAGE
m SHEET
ACCEPTANCE OF UTILITY EASEMENTS BY THE BOARD OF COUNTY
COMMISSIONERS OF INDIAN RIVER COUNTY. FLORIDA
THIS IS TO CERTIFY THAT ON THE UTEJTY EASEMENTS ARE
ACCEPTED BY TE BOARD O GOWN COLM381ONER0 OF MOAN RIVER C0J111,,
FLORIDA.
BY DATE
IXB SDURI, DWRMAN
ATTEST: JEFFREY R. SMTH, CLERK OF COURT AND COMPTROLLER
BV
DEPUTY CLERK
CLERK'S CERTIFICATION
COWRY OF INDIAN RIVER
STATE Of FLORIDA
I, JEFFREY R SMITH. CLERK OF OROATCOWT AW COMPTROLLER OF INDIAN RIVER
001041*, FLORIDA. OO HEREBY CERTIFY THAT 1 HAVE EXAMINED 1213 PUT O UIDCREST
PLO. RASE LAND THAT IT COMPLIES MATH ALL THE REOUREMENTS OF 01489100 177
RONIN STATUTES. AS AMENDED TMS PUT FILED FOR RECORD THS DAY
09 . 2013 NO RECORDED ON PACE DRAT BOOR
IN DIE OFFICE OF TIE CLERK OF CIRCUIT COURT Cr ROAN RIVER COUNTY
FLORIDA
BY DATE
DERJTY CLERK 00 °RDA, COURT
INDIAN RIVER COUNTY, FLOWDA
CERTIFICATE OF TITLE
THE 4109 AS DESCRIBED AND WOWJ ON THIS PAT ME IN THE NAME OF. A1C
AFFERENT RECORD TITLE IS HELD EY SAIDCREBT, LLC, A ROMER LIMTED LABILITY
COMPANY ANDIIOLCAY BUILDERS, RC.. A FLORIDA CORPORATION. ALL TAXES HAVE BEEN
PAD ON SAID PROPERTY AS REDURED BY SECTOR 191.192, RDRIDA STATUTES. AS
AMENDED. THE FOLLOWIO MORTGAGES, DENS, OR OTHER ENCUMBRANCES AGAINST THE
LAOS AS DESCRIBED AID 8HO4N ON THIS RAT ME.
MORTGAGE IN FAVOR OF OCUJRA BANK AS REWROED W °FFIOAL RECORDS HIND( 2770,
PAGE 900 OF TE RAM RECORDS OF INDIAN RIVER CO WIY,'Lo am. MORTGAGE
FAVOR OF HOLIDAY BUILDERS A8 RECORDED IN OFFICIAL RECORDS BOOK ]SCOL PAGE 80B
OF THE PUBLIC RECORDS OF ROM RIVER COUNTY, FLORIDA, MORTGAGE SPREADER
AGREEMENT IN FAVOR OF GAM OF AMERICANA, AS RECORDED IN OFFICIAL RECORDS
BOCK X18, PAGE 144270E THE PUBLIC RECORDS 019014OVERCOURY, FLORIDA.
RECORD OF NOTICE OF E937009 MAL RESOURCE PERMIT BY TE ST,IONSRIVER
WATER MANAGEMENT 05TNICT AS RECORDED IN OFFICIAL RECORDS BOOK MO. PAGE 2744
OF THE PUBLIC RECORDS OF INDIAN RIVER COLNIY, FLORIDA, TERPRARY EASEMENT IN
FAVOR OF HOLIDAY BUILDERS INC . A FLORIDA CORPORATION AS RECORDED IN OFFICIAL
RECORDS BOOK 2914, PAGE 1508 OF THE P10J0 RECODB OF ROAN RIVER COWTY,
RORO A. UCENSE TO ENCROACH AS RECORDED N CFFIGAL ROCCROB BOOK PAGE
OF THE PUB(JC RECORDS 0' NOAN OVER COUNTY, FLORIDA.
BY.
BARRY 0. SEGAL ESO. FLORIDA BAR NO, 79723
PERTIFICATE OF APPROVAL, BY THE CITY COUNCIL
THIS IS TO CERTIFY THAT ON INNS PLAT WAS APPROVED By THE Cay OF
SEBASTIAN, are COUNCIL.
MAYOR CITY EROMEE0
BOB MCPARTAN FRAN(WATANHBE, P E.
OTT CAERE CITY A1T011EY
JEANETTE WLU3MS, CMC ROBERT A.00S0UR0
PREPARED Br:CHARLES H. ND
BUNCHHARB,POM1375D .
MERIDA. BAND 3.
BFREY0R9 0005
DATE OFF PREPARATIGH8
FEBRUARY 3021
"3800"
CITY Of SEBASTIAN
SURVEYOR AND MAPPER
DOCKET NO.
lEGA1 DESCRIPTION
A PARCEL OF LAND LYING IN 800101). laser... 31 sount RANGE
313 EAST, CRY OF 0C8AS1IAN, NOAH RIVER COUNTY, FLORIDA, BEING
MORE PARTICUURLY DESCRIBED AS FOLLOWS'
BEGIN AT TIE SOUTFAEST CORNER OF THE OREIGECTION OF MAN
STREET I50FWT MKT OF WAY) AM POWERUNE ROAD 0100 FOOT
MONT OF WAD A0RLN ALOC TIE WEST RGHT OF WAY 111E OF
BAD PFAEORE ROAD SOUTH GEOM. WEST, A DISTANCE OF 1200,85
FEET: TREDVE, LEANN0 SAD WEST RIGHT OF WAY UNE, RLN 50ITH
a9'SBI r WEST, A DISTANCE OF 448888 FEET. THENCE RUN NORTH
WT1R44' EAST. A DISTANCE OF 10,93 FEET:11'1100 RLN NORTH
899447 EAST, A DISTANCE OF 7.03 FEET: TENSE RLN NORTH
00'1751' UST. A DISTANCE OF 303,18 FEET: THENCE RLN NORTH
INCEST WEST. A DISTOCE OF 3071 FEET: THENCE RW NORTH
00'0.33 EAST, A DISTANCE OF 22810 FEET TO THE SND 801711 RICA
OF WAY UNE OF WIN STREET: TENCE RUN ACN0 SAO SOUTH 18GNT
OF WAY UNE NORM 4164441 UST, A DISTANCE OF 10358 FEET 10 A
POM CF CURVATRE OF A CLR4E, CONCAVE TO TE SOUTH, HAVING
A RADUS OF BSD Co FEET: THENIS RW EASTERLY ALONG THE ARCOF
SAID ELME THROUGH A CENTAL ANGLE O 170307, MARC
DISTANCE Cr 221 al FEET TO A POM OF COMP00100RVATIRE,
CONCAVE TOTE 804/11*.1VRO A RADIUS OF 108000 FEET: THENCE
Rut/ EASTERLY A.OD THE MC OF SAO CURVE TENDON A CENTRAL
ANGLE OF W0175T, AN ARC INSTANCE OF 30517 FEET TO A POM ON A
NON.TAN0ENT CARVE. CONT. -AYE TO THE NORM, HAVING A MBIA
BFAOW, NX'ATOW, A DISTANCE OF 2044600 FEET. THENCE RLN
EASTERLY ALONG THE ARC OF SAID CARVE THOUGH A CENTRAL
ANGLE OF 0210442', AN ARC DISTANCE OF 71,53 FEET TO THE PONT OF
BEG)9ANG.
SAID PARCEL OONTAR4HG 1301 ACRES MORE OR LES+.
SURVEYOR'S CERTIFICATE
KNOW AL MEN BY THESE PRESENTS. THAT THE OFAERSIONED, BEING
A P1OFE8310NN SUNEYOR ANO MAPPER, UCEIGEO BY THE !TATE
OF FL0908..03ES HEREBY GEIRIPY THAT ON WREN 13TH, 21151E
COMPLETED THE SURVEY OF TE COOS AS DOWN IN THIS PLAT:
THAT TE PAT WAS PREPARED IROER 115 DRECTION AND
SuPERVISICN AND TAT TIE PUT 0OMPLIEB W TH ALL THE SURVEY
REOURELENIS OF PMT I, CANTER 177, FLORIDA BTATJ/ES AS
AMENDED, THAT SND PLAT IS A CORRECT REPRESENTATION OF THE
LADS DERDN DESCRIBED No PUTTED OR SLBOVIDEO. THAT
PERMANENT REFERENCE M]NAEIRS A1DP,C P.8 RAVE DEE. SET.
LOT WINNERS YELL Be SET AS GOWN TEREON W MN ONE YEAR OF
RECORDATION OF 1143 PUT AND AN AFFIDAVIT RECORDED WEN SET
A8 REOIA0ED BY GMPTER 177. 91.008 STATUTES AS AMENDED:
ANO THAT SVD WAIS LOCATED W HIN THE MNOPA.00(110 IES
OF TIE DIY O SEHABTLw, FL000A. DEB TOOOVERNMENT COMERS
AND TO MOAN OVER COUNTY IOPoZONTAL CORROI. IETWO %
MONUMENTS CONFORM TO FGCC BIRD ORDER 0,4455 1 BTAAOAROS
DATE
04418'5 N BIAICHARD, PSM ROR0DA CERTIFICATE NO 5755
MERMAN LAN SL4VEYORS
1717RCM OVER BOU.EVAPO SUITE 201, VERO BEACH, FL000A 37030
STATE O FLORIDA CERTIFICATE O AU11O0U11ON NO, LB BOW
CITU SURVEYOR'S CERTIFICATE
MS PUT OF BAIDCIBST PUO. RASE 1 HAS BEEN REVIEWED BY THE
UNDERSIGNED PROFESSIONAL SURVEYOR AO MAPPER EMPLOYED BY
M CITY OF SEBABTUN, WND HEREBY CERTIFIES THAT Tay PAT
CONFORMS TO 11E REOUREM;NTB OF PART 1. CHAPTER 177, FLORIDA
STATUTES AND 5U3DMSCNS AND PATTING, MND ARTICLE XIX OF
C1*APTER N OF THE are OF SE0A*T1AN UW DEVELOINENT WOE:
AND THAT S.VD LANG S LOCATED IN THE CITY O SEBASTAN, INDIAN
OVER COU411. FLCRDA,
DATE
DAVID M. 20NE0 0 L8.3EW
SEAL'
CHARLES N.
BICUNC11AR0. P.S.M.
SEAL
CLERK Of TRF.
CIRCUIT COURT
DATE
REVISION
BY
118418
REVISED PER CITY COYAENTB
SET
442118
REVISED PER OTY COMMENTS
091
HOUSTON. SCHULKE BI TI LE. S STODDARb, INC. 01040
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MERIDIAN
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MORTGAGEES CONSENT — -
COUNTY Of P.M RIVER
STATE OF FLORIDA
TIE U43ERS1CNED HEREBY CERTIFIES THAT IT IS THE NODER OFA MORTGAGE *PON A PART OF THE
PROPERTY DESCRIBED HEREON AND DOES HEREON JON W AND CONSENT TO TIE DEDICATION Cf THE UW
DESCRIBED IN SAID DECICAOON BY THE OMRERS THEREOF AND AGREES MODS MORTGAGE, *ENS OR
OMR ENO6BRANCEB RECORDED IN OFFICIAL RECORDS BOOK 2710. PAGE 601.0F THE PUBLIC RECORDS
OF RICAN RIVER COUNTY. FLMDA /SHALL L BE SUBORDINATED TO THE DEDICATOR 61OWN HEREON T1E
UNDERSIGNED 00E8 HEREBY JON W MO CONSENT TO M CECLARATON OF COVENANTS. CONDITIONS AND
RESTPoCTIO4 FOR B*DCREBT PW - MASE I (COLLECTIVELY REFERRED TO AS INC AMTIONSI AND
AGREES TWITS MORTGAGE, LENS OR OTHER ENCUMBRANCES AS REFERENCED HEREIN ABOVE 6ALL BE
SUB RIONATED TO DE DECLARATIONS.
IN W TE53 WEREOF OOJUA BANK HAS CAUSED TIE PRESENTS TO BE SIGNED BY ITS EXECUTIVE VICE
RESIDENT HEREON SY ADAMANT TE A*TIDRITY OF ITS BOARD OF IC/RECTORS THIS _ DAY
OF 3016
DONNA BANK W TRESS'
PRIMED NAME:
WITNESS'
0Y: PRINTED NAME:
CH ESTOPER J. RUSSEL EXECUTIVE MACE PRESIDENT
ACKNOWLEDGMENT TO MORTGAGEE'S CONSENT
COUNTY OF INDIAN RIVER
STATE OF FLORIDA
THE FOREGDING MORTGAGEES OONSEM WAS ACKNOVAEDGED BEFORE ME TNS DAY OF
2010 BY CMISTOPHER J. RUSSELL, EXECUINE VICE PRESIDENT OF OO LI A BAN( ON
BEHALF OF THE BANK. HEJSIE 15 PERSONALLY KNOWN NN TO AE OR IMS PRODUCED
AS IDENTIFICATION
NOTARY PU9A' PINT NAME:
COMR5510N N0• EXPIRATION DATE'
SEAL
MORTGAGEE'S CONSENT
COUNTY OF RDIAN RIVER
STA1E OF FLORIDA
114E UNDERSIGNED HEREBY CERTIFIES THAT IT IS TIE HOLGER OF A MORTGAGE UPON A PART OF 1HE
PROPERTY DESCRIBED HEREON AND DOES HEREBY JON IN AND CONSENT TOTE DEDICATION OF TIE LAND
DESCRIBED IN SIJDCEUCAIICN BY TE OWNERS HEREOF AND AGREES TAT ITS MORTGAGE, UENS OR
OTER ENG,REPANCFS RECO/ICED IN OFFICIAL RECORDS BOOK 2900. PAGE 0164 AID OFFICIAL RECORDS
BOON 2010, PAGE 1500. OF TIE RELIC RECORDS OF MINI RIVER COUNTY, FLORIDA SW. SE
SLBOROATED TO THE DEORDATION SHOWN HEREON M IRDERSDIED (AES HEREBY ANN AND
COSENT TO THE OECIARA110NOF COVENANTS COEITIONS AND RES1)6C11014 FCR SAIOCREST PUA-
P1ASE 1 (COLLECTIVELY REFERRED TO AS WO/RATIONS, ...AGREES TMT ITS MORICAGE, LIENS OR
OTHER ENCUMBRANCES AS REFERENCED IERDN ABOVE SHALL BE SUBORDINATED TO TE DECLARATIONS.
W WITNESS MREREOP. HOLIDAY BUILDERS. INC . A FLORIDA CORPORATION HAS CAUSED THE PRESENTS TO
6E SIGNED BY ITS CHEF FINANCIAL OFFICER HEREON OY AM WITH TIE AUTHORITY OF ITS BOARD OF
DIRECTORS 1145 � DAY OP 2016
HOJD0Y °ULCERS, INC.. A FLORIDA 01006*TIO1 WITNESS'
PRINTED AME:
WIT1E0S'
BY: PRINTED ANE'
RICHARD FADE, CHEF FIANOA. OFFICER
ACKNOWLEDGMENT TO MORTGAGEE'S CONSENT
COUNTY O' INDIAN RIVER
STATE OF FLORIDA
THE FOREGOING MORTGAGEES CONSENT VMS ACKIDMAEDGED BEFORE ME THS DAY OF
2010 BY HOWD FADIL. CHEF RNMNMI OFFICER OF HOLIDAY BUILDERS ON BEHALF
OF THE CORPORATION . HEJOHE 4 PERSONALLY KNOWN TO ME OR HAS PRODUCED
AS IOERTIFIGIION
NOTARY RBLIC' PINT AME'
CO ASSION NO EXPIATION DATE'
SFAS
SandCrest PUD - PHASE 1
A REPLAY OF A SECTION Of THE SEBASTIAN 1AR0EN0 BUBDIVISON AR RECORDED IN PLAT BOOK 5. PAGE S6 OF TIE
PLEUC REWRO50F INDIAN RIVER COUNTY, FLORIDA. ANDA PART OF SECTION 1, TONIBI4P 31 SOUTH. RANGE 30
EAST. OTT OF SEBASTIAN. COUNTY OF W NOM14 RIVER, FLORDA.
MORTGAGEE'S CONSENT — —
PLAT BOOK
PACE
COUNTY OF INDIAN RIVER
STATE OF FLORIDA
THE UDERSIONE0 HEREBY CERTIFIES TAT IT 15 THE 1DIDER OF A MORTGAGE UPON A PART OF THE
PROPERTY DESCRIBED HEREON AND DOES HERESY JON W AND CONSENT 10 THE DEON,ATICN OF TIE WD
DESCRIBED 16 SAID DEDICATION BY TIE OWNERS THEREOF ATO AGREES IAT ITS MORTIM06, UE14 DR
OTHER ENCUMBRANCES RECORDED W OFFICIAL RECORDS BOOK 2818. PAGE 007.0F THE PUBLIC RECORDS
OF INDIAN RIVER COUNTY, FLORIDA SHILL BE SUBORDINATED TO THE DEODATDN SHOWN HEREON M
LRDERSONED DOES HEREBY JOAN IN AND CONSENT TO THE DECLARATION OF COVENANTS, CO CGIONS AND
RESTRICTIONS FOR SNOCREST PD • PHASE 1(COLLECTIVELY REFERRED TO *4 TIEDAMDONSI AND
AGREES TAT ITS NORTOACE, LIENS OR OTHER ENCUMBRANCES AS REFERENCED HEREIN ABODE SHALL BE
SUBORDINATED TO THE DECURMION4.
W WITNESS WHEREOF, BANK OF AMERICA NA. HAS CAUSED 111E NCE PRESIDENT TO BE SIGHED BY ITS DIFF
FINANCIAL OFFICER HEREON BY AND WIN THE AUTHORITY OF ITS BOARD OF DIRECTORS THS _ DAY
OF 2010
SAW CP AMERICA NA. «TTESS'
PRINTED NAME:
WITNESS'
PINTE0 NAME'
JERIRFER SOMMER
ACKNOWLEDGMENT TO MORTGAGEES CONSENT
COUNTY OF INDIAN RIVER
STATE OF FLORIDA
THE FOREGOING MORTGAGEES CONSENT WAS ACKNOWLEDGED BEEORE ME MS DAY OF
2016 BY JEINFER 50MAER. VICE PRESIDENT OF BANK OF AAERIGA NA. ON BEHALF OF
DE CORPORATION 11E781EISPERSONALLY KNOWN TO AE OR HATS PRODUCED
AS ICENT1F1CATKN.
NOTARY PUBLIC PINT NAIVE:
COMPASSION NO. EXPIRATION DATE'
SEN.'
NOTICE.
NO CONSTRUCTION, TREES OR SHRUBS W LL BE PLACED IN UTILITY EASEMENTS AARTHDUT COUNTY
APPROVAL AND THE CONSENT OF THE BANOCR EST HOME OW/ERS' ASSOCIATION. INC
PRIOR TO ISSUANCE OF CERTIFICATE OF OCCUPANCY, TME 6U11066&OT OWNERS OF LOTS BETWEEN
AND INCLUDING LOTS 33 AND W SHALL BE RESPONSIBLE FOR PROVIDING THE SIDEWALK REDUIRED
ALONG THE LOT OWNERS LOT FRONTAGE. UNLESS TME SIDEWALK IS COMPLETED WENN 36 MONTHS OF
THE RECORDING OF THIS PAT, THE SANOCN EST HOME OWNERS' AS90CUTON. INC. SHALL BE
RESPONSIBLE FOR FINPSHIN0 THE CO19T6UCTGN OF TIE SIDEWALK ALONG REMAINING VACANT LOTS
TO COMPLETE THE PEDESTRIAN WAY.
ROUTINE MOUNTS NANCE (E.0 MOWING ETC.) OF EASEMENTS SHALL BE THE RESPONSIBIUDIOF THE
LOT/PROPERTYO0NER41.
THIS PUT, AS RECORDED IN RS GRAPHICAL FORM, 4 THE OFFICIAL DEPICTION OF THE SUBDIVIDE°
LANDS DESCRIBED HEREIN AND WILL IN NO CIRCUMSTANCES BE SUPPLANTED IN AUTHORITY BY ANY
OTHER GAMIC OR DIGITAL FORM OF THE PUT,
THERE MAY BE ADDITIONAL RESTRICTIONS THAT ARE NOT RECORDED ON THIS RAT THAT MAY BE FOUND
IN THE RJBLC RECORDS OF THIS COUNTY.
PROPERTY OWNERS ARE PROHIBITED FROM PUNTING ANY CARIBBEAN FRUIT FLY AND ASW( CITRUS
POYLLID (OTRUB GREENING) HOST PUNTS AS SPECIFIED HEREIN AND ARE REQUIRED TO REMOVE THE
SAME IF ANY EXIST: OATTLEY GUAVA. COMMON GUAVA, LOOUAT, ROSE APPLE. SURINAM CHERRY
CHINESE BOX ORANGE, AND ORANGE JASMINE.
COVENANTS. RESTRICTIONS OR RESERVATIONS AFFECTING THE OWNERSHIP OR USE OF THE PROPERTY
SHOWN IN THIS PUT ARE FRED N OFFICIAL RECORD BOOK . PAGE , OF THE PUBLIC
RECORDS OF INDIAN RIVER COUNTY. FLORIDA
THE AREA ON THIS PUT DESIGNATED AS -TEMPORARY TURNAROUND. ANLL BE CONSTRUCTED AND USED
AS OTHER STREETS ON THE SUBDIVISION UNTIL THE REMAINDER OF 9AN0CR EST CIRCLE 4 COMPLETE.
AT WHICH TIME. THE LAND IN THE TEMPORARY TURNAROUND AREA MALL BE ABANDONED FOR STREET
PURPOSES AND WILL REVERT TO ADJOINING LOT OWNERS W ACCORDANCE MATH SPECIFIC RRWL3NON3
IN THE1R RESPECTIVE DEEDS
DOCKET NO.
SURVEYORS NOTES
1. THE PARCEL OF LAND SHWA HEREON IS LOCATED N 20NE12, AS PER F1000 INSURANCE RATE NAP
1206IC0103 N, DATED DECEMBER I, 2012,
2. THE HORIZONTAL COORDINATED AND BEARINGS SHOWN HEREON ME BASED CO THE STATE PLANE
COORDINATE SYSTEM, FLORIDA EAST ZONE (901), NAD D (NGS ADJUSTMENT OF 10001 AND ARE BASE0
ON INDIAR RIVER COUNTY HORIZONTAL CONTROL NETWORK MONUMENT GPI 103 ANO CERTIFIED
CORNER NEWT.
3, TIED TOOOVERNNE NT CORNERS AND INDMN R NER COUNTY HORIZONTAL CONTROL NETWORK
MONUMENTS CONFORM TO FOCC THIRD ORDER CLASS I STANDARDS.
A, THE BENCHMARKS SNOW/ HERE ON ARE 625E0011 INDIAN RIVER COUNTY 104I5400T (ELEVATION
17,716*001088) AND ARE RELATIVE TO THE NORTH AMERDAR VERTICAL DATUM OF 1968
B PERMANENT REFERENCE MONUNENTD SET ARE A' X 4. CONCRETE MONUMENTS MATH IMO NAL ARB
BRADS 0150 STAMPED PRM LB 5003
6 LOT CORNER MARKERS AS SHOWN ARE PROPOSED TO BE SET IN CONFORMANCE NTN CHAPTER
177001(01, FLORIDA STATUTES, CORNER MARKERS BET BY MERIDIAN LAND SURVEYORS ARE SA- IRON
ROD NTN ORANGE CAP STAMPED *3663 LB6R03,
SHEET I
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MERIDIAN LAND
SURVEYORS 0005
GATE OF PREPARATION'
FEBRUARY 2010
DATE
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BY
110110
REVISED PER CITY COMMENTS
SPT
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REVISED PER OW COMMENTS
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L 510 SURVI3101113
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NO
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REVISED PER CITY COMAFNTB
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DATE
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PREPARED BY: CNARLES H.
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DATE OF PREPARATION
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I IX WI
DATE
REVISION
BY
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SPT
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REVISED PER CITY CO TENTS
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1
PAGE
DOCKET NO.
MAP SHEET KEY
Curve Tama
_^ '0-
LENGTH
SHEET a(THIS
i0-"
0 SHEET
�1�r sir.
5� 7j`i
CN, LENGTH
02
SHEE73
SHEET) t
49649
868'410RW
132.17
C3
14503
51500
18'0023?
838.329)11'
145 56
04
RI 57.
Curve Tama
CURVE
LENGTH
RADIUS
DELTA
CN. BEARING
CN, LENGTH
02
1322
182500
49649
868'410RW
132.17
C3
14503
51500
18'0023?
838.329)11'
145 56
04
RI 57.
2500•
111.1006•
855'3/55W
4,26'
OI
13061'
150608
49649
086v1OrW
13076
CB
151,70
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1512
07
198 30
1646 08
0.0390.
087.41.17'
198 20
08
15254
40808
17.325r
35598101*
15194•
ABBREVIATIONS.
CA-CENRUL ANGLE OF CURVE
R • RADS OF CURVE
l -LENGTH OF CURVE
CH, • CHORD OF CURVE, DIRECTION AID LENOTN
RM' • ROMOF•WAY
CL•CENTERLINE
SEC •SECTION
PB, -PUT 0*I(
0A •OVERALL
CM - CONCRETE,101014NT
P RM - PERMANENT REFERENCE M3MU•1ENT
PCP- PERMANENT CONTROL POM
P RIRCF • PIIBIUC RECORDS OF INDIAN ROVER
COU1TY FLORIDA
P.O.C. - PONT OF CURVATURE
P P.C. • FONT OF REVERSE CURVATURE
ITS - RACIAL
84D•NOT RACIAL
1961- MEAOIRED
M • PUTTED
MONUMENT LEGEND
(ALL MONUMENT LABELS ARE AS FOLLOWS, UNLESS
0TNERw1SE NOTED)
@ser PER5MENT REFERENCE MONUMENT (PION
0FOUND PERMANENT REFERENCE MONUMENT (118)
. PERMANENT CONTROL POINT (PC71
•PARCEL COINER MARKER
(SEE SURVEYOR'S NOTES FOR FULL DESCRIPTION
OF SET PROS AND CORNER MMKERSI
NM MI
PREPARED BY: CHARLES 8.
BIANCHARD, PS5465755
MERIDIAN URD
SURVEYORS 6505
DATE OF PREPARATION.
FEBRUARY 7016
NO
DATE
REVISION
67
31)1814
REVISED PER OTT COMMENTS
5.1
2
e1814
REVISED PER OTV COM5E141.0
SPI
HOUSTON. BCNULKE 91TTLE. 4 STOODARb, INC. 0/B(A
MERIDIAN
jr\IJL40 BLIRWB(00 5
1717 INDIAN RIVER BLVD. 8U1TE 201
MOM All! L1 .12,50 LIW.301
MINN,: 77 2-1.1-12 11, IA K: 772.79411245
48511:1 DMM{e IFI 14.01.111.N1 T
SHEET
5 Df5,
Office Of Consent 04/ 19/2016
INDIAN RIVER COUNTY
ATTORNEY
Dylan Reingold, County Attorney
William K. DeBraal, Deputy County Attomey
Kate Pingolt Cotner, Assistant County Attorney
MEMORANDUM
TO: Board of County Commissioners
THROUGH: Chris Mora, Public Works Director G,wifr
FROM: William K. DeBraal, Deputy CountyAttorneyv
k,
DATE: April 13, 2016
SUBJECT: Utility Easement for 2606 52nd Avenue — 26th Street ROW Parcel
gb
On March 25, 2015, the County purchased a single family home located at 2606 52nd
Avenue. The property is located at the northeast corner of 52nd Avenue and 26th Street.
The reason for buying the property was to obtain right-of-way necessary for improvements
to 26th Street. At the time of purchase, the Board directed staff to resell the property after
the right=of-way had been extracted.
The residence was located on a 0.35 acre lot prior to the purchase by the County. After
lessing out the needed 0.08 acre right-of-way parcel, the remainder property is 0.27 acres
in size. The home and improvements were not impacted by the reduction in lot size. After
surveying the property and extracting the needed right-of-way for 26th Street expansion, the
County offered the property for sale via the sealed bid process. On February 1, 2016,
BlueStar Financial Services, LLC, (BlueStar) submitted the highest bid of $128,200.00. The
closing was held on February 26, 2016.
Following the closing, it was discovered that part of the drainfield from the septic system of
the residence extended into the new right-of-way. The new owner of the property, BlueStar,
has the property listed for sale and has a contract pending. BlueStar has asked the County
for a utility easement for the drain field in order to keep the septic system intact until the 26th
Street road project construction begins. Currently, there is no set time table for construction.
The easement will expire 60 days after the 26th Street Construction Project is put out for bid.
At that time, the residence will have to connect to the available County sewer. Staff has
no objection to the terms of the easement.
APPROVED FOR ' 4 -1g -kc
B.C.0 MEETING - CONSENT AGENDA—
COUNTY ATTORNEY;
uiaa: "tiux Cl• 1
�{.. t eus.i,
Date_
ILegal
Li
t euouet
,t,,
Li 13 T4_
Dept.
Cpm-
`! -I'( -16
Risk Mgr.
—
—
26
BlueStar Easement memo
April 13, 2016
2' Page
Funding. There is a $27.50 charge for recording the easement which will be paid by the
road project account - Traffic Impact Fees/District II/26th Street/43rd-58th Avenue Acct #
10215241-066510-06011.
Recommendation: Staff recommends the Board approve the attached utility easement in
favor of BlueStar and authorize the Chairman to execute the easement on behalf of the
Board.
27
This document was prepared by
and should be returned to
the County Attorney's Office
1801 27th Street
Vero Beach, Florida 32960
EASEMENT
THIS GRANT OF EASEMENT, made and executed this day of April, 2016,
by INDIAN RIVER COUNTY, a political subdivision of the State of Florida, whose
mailing address is 1801 27th Street, Vero Beach, Florida 32960, hereinafter called
GRANTOR, to BLUESTAR FINANCIAL SERVICES, LLC, a Florida limited liability
company, its successors and assigns, whose mailing address is 2148 Buena Vista
Boulevard, Vero Beach, Florida 32960, hereinafter called GRANTEE.
(Whenever used herein, the terms GRANTOR and GRANTEE include all
the parties to this instrument and their heirs, legal representatives,
successors and assigns.)
WITNESSETH:
That GRANTOR for and in consideration of the sum of TEN DOLLARS ($10.00)
and other valuable consideration, receipt of which is hereby acknowledged by these
presents does grant, bargain, sell, alien, remise, release, convey, and confirm unto the
GRANTEE, an easement for septic drainfield purposes, across and beneath the following
described land, situate in Indian River County, Florida, to -wit:
See Exhibit "A" attached hereto.
And GRANTOR hereby covenants with said GRANTEE that the GRANTOR is
lawfully seized of said servient land in fee simple, and that the GRANTOR has good right
and lawful authority to convey the easement established hereby. This easement will
terminate 60 days following Grantor's 26th Street construction project going out to bid, at
which time Grantee, its successors and assigns will be required to connect to available
County sewer.
Grantee, its successors and assigns, agree to repair any damage above the
easement herein conveyed, which damage is caused by drainfield failure and or repair
during the use of this easement at the sole cost of Grantee, its successors and assigns.
1
28
IN WITNESS WHEREOF, the GRANTOR has hereunto set GRANTOR'S hand
and seal the day and year first above written.
INDIAN RIVER COUNTY, FLORIDA
through its Board of County
Commissioners
ATTEST: Jeffrey R. Smith, Clerk of Court
and Comptroller By:
Bob Solari, Chairman
By:
Deputy Clerk BCC approved:
STATE OF FLORIDA
COUNTY OF INDIAN RIVER
APPROVED AS TO FORM
AND LEGAL SUFFICIENCY,•
••• • 4
BY
WitiWIt .mewl_
DEi'UTf commt/TrOPN Y
The foregoing instrument was acknowledged before me this day of April,
2016 by Bob Solari, Chairman of the Board of County Commissioners of Indian
River County, Florida, a political subdivision of the State of Florida, who is personally
known to me.
NOTARY PUBLIC
printed name:
Commission No.:
Commission Expiration:
2
29
EXHIBIT A
Being a parcel of land Tying in Section 33, Township 32 South, Range 39 East, Indian River County,
Florida. Said parcel being more particularly described as follows:
Commence at the Southeast corner of Lot 1, Block 8, of Dodgertown Subdivision, as recorded in Plat
Book 3, Page 49, of the Public Records of Indian River County, Florida Thence run North 00°40'47" East
along the East line of said Lot 1, a distance of 25.00 feet to a point on the North right-of-way line of 26th
Street as described in Resolution No. 2015-066, as recorded in Official Records Book 2852, Page 921, of
the Public Records of Indian River County, Florida; thence departing said East line, run North 89°41'34"
West along said North right -of- way line of 26th Street, a distance of 70.38 feet to the'Point of Beginning;
thence continue along said right-of-way line, North 89°41'34" West, a distance of 27.59 feet; thence run
North 44°30'11" West, a distance of 20.00 feet; thence departing said right-of-way line, run South
45°29'49' West, a distance of 18.00 feet; thence South 44°30'11" East, a distance of 23.26 feet; thence
South 89°41'34" East, along a line lying 15.00 feet South of, as measured at right angles to the
aforementioned North right-of-way line of 26`h Street, a distance of 37.96 feet; thence North 00°40'47"
East, a distance of 15.00 feet to the point of beginning.
Said Parcel containing 881 Square feet, more or Tess.
30
Wee -
INDIAN RIVER COUNTY MEMORANDUM
TO: Joseph A. Baird, County Administrator
THRU:
Christopher R. Mora, P.E., Public Works DirectoCrvt—
r
FROM: Monique Filipiak, Land Acquisition Specialist
SUBJECT: Extension for Closing on Agreement for Purchase of 2625 54th Street
DATE: April 11, 2016
E
CONSENT
DESCRIPTION AND CONDITIONS
On November 10, 2015, the Board approved an Agreement to Purchase, Sell, and
Lease Real Estate (Agreement) to purchase a single family home located at 2625 54th
Avenue owned by Lisa and Michael Giessert. The property is located at the northwest
corner of 54th Avenue and 26th Street. The County has the property under contract to
obtain right-of-way necessary for improvements to 26th Street. The Agreement called for
the Giesserts and the County to close on the purchase six months after Board approval
of the Agreement. The projected closing date is May 10, 2016.
Mrs. Giessert recently contacted staff and asked for a 90 day extension to close on the
property. The Giesserts are in the process of building a new house and it will not be
ready until August 1, 2016, hence the request to delay closing 90 days. The County is
not Incurring any costs as a result of having the house under contract and any extension
of the closing date will not result in any costs to the County. Staff has no objection to the
extension.
FUNDING
Thele is no funding associated with this matter.
ALTERNATIVES
The
Board's options include the following:
Alternative 1: Approve the 90 day extension of the closing date.
Alternative 2: Reject the request to extend the closing date.
RECOMMENDATION
Staff recommends altemative #1: Approve the 90 day extension of closing date and
authorize the Chairman to execute the Amendment to Agreement on behalf of the
Board.
31
t1.
ATTACHMENTS
Two Originals of the
Amendment to the Agreement
APPROVED AGENDA ITEM
FOR: April 19, 2016
0
Indian River County
Appr. ' d
Date
Administration
i bi
%
Vi)'
Budget
A
J
411 211 i
Legal
(%l%
� / J) 14.
Public Works
Vi / R
Engineering
s
4/,i/4
32
Original
Amendment To Agreement To Purchase and Sell Real Estate
This is an amendment to the Agreement To Purchase, Sell, and Lease Real Estate, dated
November 10th, 2015, by and between Michael J. and Lisa B. Giessert ("Sellers") and Indian
River County, a political subdivision of the State of Florida ("County"):
Paragraph 6.1 is hereby amended as follows:
The closing of the transaction contemplated herein ("Closing" and "Closing Date")
shall take place within 90 days following the 10t of May, 2016.
IN WITNESS WHEREOF, the undersigned have executed this Amendment as of the date first
set forth above.
SELLER
COUNTY:
Indian River County, Florida
Michael Giessert Board of County Commissioners
Date Signed: Vg/z O / 6
By:
Lisa B. Giessert
Date Signed: ii/g/ /&
By:
Bob Solari, Chairman
Date Signed:
Attest: Jeffrey R. Smith, Clerk of Court and
Comptroller
By:
Deputy Clerk
Date Signed:
Approved to form
, County Attorney
egal-Sufficienc
/SY:
33
CONSENT AGENDA
INDIAN RIVER COUNTY
OFFICE OF MANAGEMENT AND BUDGET
PURCHASING DIVISION
DATE:
TO:
THROUGH:
FROM:
SUBJECT:
April 12, 2016
BOARD OF COUNTY COMMISSIONERS
Joseph A. Baird, County Administrator
Jason Brown, Director, Office of Management and Budge
Jennifer Hyde, Purchasing Manag
Declaration of Excess Equipment as Surplus for Sale or Disposal
BACKGROUND:
The equipment on the attached list has been determined excess to the needs of Indian River
County and requires disposal in accordance with Florida Statutes and Finance Policies.
Vehicles will be held for the next live auction, and the remainder of the items will be sold via
online auction. The funds received from the sale of these items will be returned to the
appropriate accounts.
RECOMMENDATION:
Staff recommends the Board declare the items on the attached Excess Equipment List as
surplus and authorize their sale and/or disposal. There is no cost to the County associated with
this request.
ATTACHMENT:
Proposed Surplus Items for April 19, 2016 Meeting
APPROVED AGENDA ITEM
BY:
Joseph . Baird, County Administrator
April 19, 2016
Indian River Co
Approved
Date
Admin
s4/�
Legal
9 r�!�
!
-
Budget
6,vY�
.tit S
/� G.
Department
9k..
,4(i L
Risk Manager
(l
—
34
Current Surplus List - Printed 9:43 AM 4/13/2016
?i.� ;
� �P_art e_ R>e --.:
t{i�*k,;'-
.fluitc Z.
ee .��
� r+r�'
zr '' �es-iption+x ._ 5.
*4= .,s xs `k:
,;r = se iNumbes.
vMlorking
iv%11
Community Development
21440
Dell GX270 Computer
CS1986
Y
Computer Services
20047
Dell optiplex
71XWB11
N
Computer Services
20077
Server
N
Computer Services
21374
Dell PC, previously retired
N
Computer Services
21438
Camera, retired
N
Computer Services
21551
Axis 2191 Audio Module, retired 9/16/14
N
Computer Services
22375
Dell PC, previously retired
N
Computer Services
22388
Dell Inspiron 6000
N
Computer Services
24308
Dell PC, previously retired
N
Computer Services
25140
Broadcast Equipment and misc
N
Computer Services
25165
PC, Retired 12-15
N
Emergency Services
21232
Dell Otilex GX260
C51958
N
Emergency Services
Tandy Printer Stand with Tray
y
Emergency Services
Packard Bell Legend 20CD and cords -Model
A940-3x3A
840828129-63449
Y
Emergency Services
Epson Stylus Photo Printer Model P9652A
ADA0037163
Y
Emergency Services
RCA TV Model T20064
929420551
Y
Emergency Services
Toshiba TV Model MV13M2
91409071A
Y
Emergency Services
Dell Monitor M782
MY-08G157-47603-32N-B5VE
Y
Emergency Services
Dell Monitor D1028L84779-DTCK7-C8
Y
Emergency Services
Aurora Vision Monitor SM483C
GA101116
Y
Engineering
10450
Dicaphone Voice Processor
33238
N
Engineering
13783
Canon AP810-III Typerwriter
HA2023451
N
Engineering
23465
Dell GX260 Computer
C51974
N
Engineering
Misc: hard hat, coffee warmer, keyboards,
wires, mice
N
Engineering
Communication Cable
y
Fire Rescue
22277
Dell Computer
DNYZR61
N
Fire Rescue
22386
Dell Computer
CS# 2208
N
Fire Rescue
22638
Dell Computer
C18T191
N
Fire Rescue
23449
Dell Computer
cs# 2406
N
Fire Rescue
23459
Dell Computer
H6FJ9C1
N
Fire Rescue
23460
Dell Computer
37E19
N
Fire Rescue
25745
Dell ToughBook
9G21PQ1
N
Fire Rescue
25748
Dell ToughBook
HCM8XL1
N
Fire Rescue
25749
Dell Tablet
2DM8XL1
N
Fire Rescue
25751
Dell ToughBook
JCM8XL1
N
Fire Rescue
25753
Dell ToughBook
3DM8XL1
N
Fire Rescue
25754
Dell ToughBook
H7L8XL1
N
Fire Rescue
25755
Dell ToughBook
5DM8XL1
N
Fire Rescue
130900
Crash Manikin
N
Fire Rescue
160850
Advanced ALS Mannequin Trainer
N
Fire Rescue
164190
Adult Airway Management Trainer
Fire Rescue
164200
Adult Airway Management Trainer
Fire Rescue
Dell Optiplex 270
N
Fire Rescue
HP Compaq Computer
MXL72006ZR
N
General Services
21476
Dell Inspiron
N
Health Department
Lobby Grey Chairs
y
Health Department
Dell Optiplex 360
H97N4J1
N
Health Department
Dell Optiplex 780
HS88GQ1
N
Health Department
Dell Optiplex 780
H578GQ1
N
Health Department
Dell Optiplex 780
1WW8BP1
N
Health Department
Dell Optiplex 780
HS86GQ1
N
Health Department
Dell Optiplex 360
H97L5J1
N
Human Resources
Fargo Badge machine
A6240097
N
Library
25854
Kyocera
N
Main Library
10729
Northwest Microform Reader
Y
Main Library
13034
Microform Reader/Printer
Y
Multiple
Three pallets of cubicle/partitions
Y
1/2
35
Current Surplus List -
rinted 9:43 AM 4/13/2016
t•$rn
Depanent
N
-pr*
Wet_:
"n _..."
Descio
;i
v4}
SeliaiNumbe.„
w
/�
14:-r
.^5".`
5 ti#'
Multiple
Boxes of ceramic tile, mortar mix
m
Y
Property Appraisers
12194
Toshiba Fax model 3750
90050825
N
PropertyAppqaisers
15 Dell Monitors
Y
Property Appraisers
ViewSonic Monitor
VA-902B/P5W061276753
Y
Property Appraisers
5 Dell PRO1X Docking stations
Y
Property Appraisers
5 boxes misc, Electronic accessories, WIRES,
CABLES, ETC
Y
Public Woks '
4 iphone S4's
Y
Recreatidn
21192
Toshiba Digital Copier
N
Recreatidn
24125
Northstar 4000 PSI Pressure cleaner
N
Shooting Range
19275
Computer
N
Shooting Range
20744
Computer
N
Shooting Range
23434
Computer
N
SWDD
24131
Kyocera
Y
Tax Collectors
Office
18377
AS 400
N
Tax Collectors
Office
18378
AS 400 TOP
N
Tax Collectors
Office
22950
Fujitsu Scanner
4340-C
Tax Collectors
Office
IBM Monitor
23CG308
y
Tax Collectors
Office
4 office chairs
Y
Tax Collectors
Office
3 telephones
Tax Collectors
Office
Canon MP21D
Y
Traffic Engineering
2 handheld palm pilots
N
Traffic Engineering
2 iphones 4s's
C8WK43J2DT9V & C8WK418UDT9V
Y
Utilities
21897
329
2004 Ford Ranger
1FTYR15E64PA94742
y
Utilities
21888
443
2004 Ford Ranger
1FTYR15E44PA94741
Y
Utilities24189
Dell Latitude D620 Laptop
BDB42D1/C52505
N
Utilities
208650
Handheld Radio
554226
N
Utilities
22451
2” Mud Hog Pump
N
2/2
36
CONSENT AGENDA
INDIAN RIVER COUNTY
OFFICE OF MANAGEMENT AND BUDGET
PURCHASING DIVISION
DATE:
TO:
April 11, 2016
BOARD OF COUNTY COMMISSIONERS
THROUGH: Joseph A. Baird, County Administrator
Jason E. Brown, Budget Director
FROM: Jennifer Hyde, Purchasing Manag
SUBJECT
Approval of Award for Bid 2016025 — North R/O Membrane Replacement
BACKGROUND:
The Department of Utility Services requested the solicitation of sealed bids for the rehabilitation of
several treatment skids at the North RIO Water Treatment Plant. An alternate was also included in
the bid for the rehabilitation of two additional skids.
BID RESULTS:
Bid Opening Date: February 29, 2016
Advertising Date: January 27, 2016
Demandstar Broadcast to: 424 Subscribers
Specifications/Plans Downloaded by: 42 Vendors
Replies: 2 Vendors
T- a". l Y. : S f.'R �X'{.•..'�. ji.-T'a.%'.
tBidder��^ :��=Y''"�-�'�_'�
_
a "eC = :,�;5` 6p : �Y. ,;,', 7,g- .0 r4'9
L�ocationt� 'fro �.�-,•;�
4: 1'
PP e'^4
�Base�B` �-= °
1:11 .a .
�� � b �..--�, �...,} �..-�»��--
,Total Bid_wit• ternate,1
Aerex Industries, Inc.
Fort Pierce, FL
$682,971.00*
$964,101.00*
Harn R/O Systems, Inc.
* A -- _ . _ L
Venice, FL
$776,872.00
$1,041,629.00
was determined to be non-responsive
ANALYSIS:
During thie bid opening, Purchasing failed to note that the bid form submitted by Aerex Industries,
Inc. was 'not signed or executed with its corporate seal, and the •bid was forwarded to the
Department of Utility Services and its consultant for consideration. When the discrepancy was
identified, Purchasing notified the low bidder that their bid was determined to be non-responsive
and their bid disqualified. While the submitted Aerex bid did reflect a lower project cost, the
County has consistently declared any bid submitted without signature to be non-responsive, and
staff suggests the acceptance of unexecuted bids leaves the County vulnerable to bids that are not
honored, potentially increasing project time and cost.
The engineer's opinion of probable construction cost, including a $20,000.00 contingency, was
$558,400.00 for the base bid and $798,400.00 for the total bid, including alternates. During the
37
CONSENT AGENDA
bid, addenda to the plans added an estimated $50,000.00 to those costs. The higher bids may be
attributed in part to quotes being provided to bidders by only one membrane manufacturer.
Rehabilitation of the membranes had been included in the five-year Capital Improvement Program
(CIP), but has been delayed in favor of other projects. The existing membrane efficiencies have
declined and the replacement is becoming more urgent.
The Department of Utility Services and its consulting engineer, Kimley-Horn and Associates, Inc.
have reviewed the responsive bid and have recommended award to the sole responsive and
responsible bidder, Harn R/O Systems, Inc. for the total contract amount of $1,041,629.00.
SOURCE OF FUNDS:
Funding in the amount of $1,041,629.00 is available in the Renewal and Replacement account in
the Operating Fund, which is derived from sewer and water revenues.
tk74�vtwaunNuLwiv;�
i`Y_�. '.�•Bu�eAmount
Aa+orail(hebp..:G �£��'..,_ixMx,,_.3.__,,g_,„___...,.
I
Operating Fund/R&R/North RIO Membrane47123536-044699-16508
Replacement
$1,041,629.00
RECOMMENDATION:
Staff recommends the Board award Bid 2016025, including the alternate to Harn R/O Systems, Inc.
Staff further recommends the Board approve the attached agreement and authorize the Chairman
to execute it upon: review and approval by the County Attorney as to form and legal sufficiency,
the approval of the required Public Construction Bond by the County Attorney, and the review and
approval iof the required insurance by Risk Management.
1
Attachment:
Department of Utility Services Recommendation of Award
Purchasing Memo to Aerex
Agreement
APPROVED AGENDA ITEM
BY:
FOR:
�13o
seph Baird, County Administrator
April 19, 2016
Indian River Co
App d
Date
Admin
*.4.14
Legal
a
Ip
Budget
ico
Department
64)0i),
Risk
,rat.,
$-i3-4v
38
,r49.
INDIAN RIVER COUNTY
DEPARTMENT OF UTILITY SERVICES
INTEROFFICE MEMORANDUM
DATE:
TO.
FROM:
PREPARE
SUBJECT:
BY:
March 30, 2016
Jennifer Hyde, Manager, Purchasing Division
Vincent Burke, P.E., Director of Utility Services 61)
Arjuna Weragoda, P.E., Capital Projects Manager AO
Bid Award Recommendation for the North RO Membrane Replacement
IRC Bid No.: 2016025
UCP No.: N/A WIP No.:
47123536-044699-
16508
On Monday, February 29`h, 2016, two (2) Bids were received and opened at 2:00 PM for the above referenced
project, as follows:
The County's Consulting Engineer, Kimley Horn and Associates (KHA), Inc., has reviewed the bids and has
recommended that the bid be awarded to the second lowest responsive, responsible bidder, Harn R/O Systems,
Inc., for Total Bid Price in the amount of $1,041,629.00 which includes the add alternates. The Purchasing
Manager emailed Aerex Industries, Inc., on March 18, 2016 that their bid was non-responsive and ineligible
for consideration given that the Bid Form was not signed nor the total base bid price in words filled out.
Therefore, this left the second lowest bidder Harn R/O Systems, Inc., as the only consideration. Although,
the membrane replacements were part of the five year Capital Improvement Program (CIP), the
Department has delayed the replacement for other projects. Given that the existing membrane
efficiencies have declined and the need to replace these membranes have become urgent it is the opinion
of staff to award the contract to the second lowestrresponsive, responsible bidder without any further delays.
The add -alternate is to replace the aging first stage membranes in skids 5 and 8. Please find attached the
recommendation of Award letter from KHA as a reference. The second lowest, responsive, responsible base bid
price is approximately 27% higher than the engineers estimate. It is our opinion the bid prices even the lowest
bid price 'came higher than the engineer's estimate because the second membrane manufacturer Hydranautics
did not provide pricing to the OEM's.
The Department of Utility Services acknowledges and accepts KHA's recommendation and request to award the
bid in the amount of $1,041,629.00 to Harn R/O Systems, Inc.
If you have any questions, please call Arjuna Weragoda at Ext. 1821.
Cc:
'Cindy Corrente, Finance Manager, Utilities ccorrente@ircgov.com
Terry Southard, Manager of Operations, Utilities tsouthard@ircgov.com
Page 1
F:Wtlities\Llf1LFTY - Emoinc,ing\WATER \ iC Mernt ancaVtdmin\BID. RECOMMENDATION Memo to PURCHASING Membranes N.RO.doc
39
Bidder(s)
City/State
Total Base Bid Price
Total Bid Price
w/Alternate
1.
Aerex Industries, Inc.
Ft. Pierce, FL
$682,971.00
$964,101.00
2.
Harn R/O Systems, Inc.
Venice, FL
$776,872.00
$1,041,629.00
The County's Consulting Engineer, Kimley Horn and Associates (KHA), Inc., has reviewed the bids and has
recommended that the bid be awarded to the second lowest responsive, responsible bidder, Harn R/O Systems,
Inc., for Total Bid Price in the amount of $1,041,629.00 which includes the add alternates. The Purchasing
Manager emailed Aerex Industries, Inc., on March 18, 2016 that their bid was non-responsive and ineligible
for consideration given that the Bid Form was not signed nor the total base bid price in words filled out.
Therefore, this left the second lowest bidder Harn R/O Systems, Inc., as the only consideration. Although,
the membrane replacements were part of the five year Capital Improvement Program (CIP), the
Department has delayed the replacement for other projects. Given that the existing membrane
efficiencies have declined and the need to replace these membranes have become urgent it is the opinion
of staff to award the contract to the second lowestrresponsive, responsible bidder without any further delays.
The add -alternate is to replace the aging first stage membranes in skids 5 and 8. Please find attached the
recommendation of Award letter from KHA as a reference. The second lowest, responsive, responsible base bid
price is approximately 27% higher than the engineers estimate. It is our opinion the bid prices even the lowest
bid price 'came higher than the engineer's estimate because the second membrane manufacturer Hydranautics
did not provide pricing to the OEM's.
The Department of Utility Services acknowledges and accepts KHA's recommendation and request to award the
bid in the amount of $1,041,629.00 to Harn R/O Systems, Inc.
If you have any questions, please call Arjuna Weragoda at Ext. 1821.
Cc:
'Cindy Corrente, Finance Manager, Utilities ccorrente@ircgov.com
Terry Southard, Manager of Operations, Utilities tsouthard@ircgov.com
Page 1
F:Wtlities\Llf1LFTY - Emoinc,ing\WATER \ iC Mernt ancaVtdmin\BID. RECOMMENDATION Memo to PURCHASING Membranes N.RO.doc
39
i<imley>»Horn
March 30, 2016
Mr. Arjuna Weragoda, P.E
Indian River County Utilities
1801 27th Street
Vero Beach, FL 32960
RE• North Hobart Water Treatment Plant Membrane Replacement
Bid No 2016025
KHA Job No. 044572036
Dear Mr. Weragoda,
IRCU publicly advertised the bid documents and scheduled a mandatory pre-bid meeting held
on February 10, 2016 to discuss this project with potential bidders. On February 29, 2016
bids were publicly opened and read. A bid tabulation was prepared (attached) that includes
a summary of the Total Bid Amounts for the two (2) bids that were received. The base bids
ranged from $682,971 to $776,872 for the base bid and $964,101 to $1,041,629 for the base
bid with the additive alternates. The Engineer's Opinion of Probable Construction Cost for the
project was estimated at $558,400 for the base bid and $798,400 for the base bid with additive
alternates, but did not include any of the addendum #1 items, of which could be estimated
upwards of $50,000. Therefore, the base bid opinion of probable cost is at least $608,000,
which includes. only a small contingency.
Hydranautics did not participate in the bids for this project and did not provide pricing of their
specified elements. It is unclear as to why they did not bid the project, but may have influenced
the intended competitive nature of the bid, and inflated the DOW-FiImTEC pricing.
Kimley-Horn and Associates, Inc. has reviewed the bid proposal for the apparent low bidder
for completeness with respect to the lowest responsive, responsible bidder. The results of
our review follows:
• No math errors were found on the Bid Forms.
• Signed addendum #1 for both bidders
• Both bidders submitted the documentation requested by the bid (General Information
Required of Bidders).
• The Bid Form was not signed nor the total base bid price in words filled out for the
Aerex Industries, Inc.bid.
With respect to the unsigned bid form, a signature indicates a firm's acceptance of the
invitation to bid, including the specifications and terms and conditions, and the firm's
commitment to their bid. The signature provides Indian River County assurance that the bidder
kmley ho nRco
itaai6�'�+s�Y:
920 ekiva W4". uitb42003U esi4aiin'10 ch IAAA
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40
Kimley»>Horn
Page 2
will honor their bid and enter into a contract for the work. Without this signature, it is deemed
unresponsive. As a result, Indian River County notified Aerex Industries, Inc. on March 18,
2016, that their bid was non-responsive and ineligible for consideration
Based on the results of our review, Harn RO submitted the next lowest responsive,
responsible bid for the project. Kimley-Horn has worked with and is currently working with
Harn RO Systems, Inc. on several other projects, including three (3) current ongoing projects
Other than being the 2nd lowest bidder being nearly 27% over our estimate, we see no reason
Indian River County Utilities (IRCU) should not award the project base bid of $776,872.00 to
Harn RIO Systems, Inc. If additional funds are available, IRCU should consider awarding the
entire contract of $1,041,629.00 to Harn R/O Systems, Inc. in an effort to minimize
mobilization costs and help lower operating costs at the water plant.
Should you have any questions or comments, please do not hesitate to contact this.office at
(561) 845-0665.
Sincerely,
KIMLEY-HORN AND ASSOCIATES, INC.
Mark D. Miller, P.E.
Attachment: Bid Tab
Bids
Purchasing Letter dtd March 18, 2016
Cc: File
K:\WPB_CiviR044572036 - WO5 Hobart Trains 5 & 8 Membrane Replacernent\Bidding\Bid Review IRCU Membrane
Replacement Final revl HARN.docx
ki a m m,
i e COQ•; e"si'Walm l3each; F :-33.61 a1
'A..
fr• 4a
-56 .814.5p 65
41
BID Review
Indian River County Utilities
BID -Form
North Hobart Water Treatment.Plant Membrane Replacement
ITEM
ESTIMATED
QUANTITY
UNIT OF
MEASURE
KHA UNIT
COST
KHA OPC
"WAR ,
ux;t ;wzty
�i Costa
1,,, 7'.Harn'Unit
Aerex Bid
' 3kt- ,
Cost
Harn Bid
Mob/Demob, Bonds and Insurance
1
EA
$20,000
$20,000
$23,51.3
$23,513
577,852
$77852
Skid r & 2 Membrane Replacement
576
LS
$600
5345,600
5793
5456,500
$819
$472,000
Skid 1 & 2 Permeate Piping Replacement
96
EA
5250
$24,000
5135
$12,960
$300
528.800
Skid 7 Used Membrane Installation
288
LS
5100
$28.800
$79
$22,734
$95
527.500
Skid 5 & 8 - 2nd Stage Membrane Replacement
192'
EA
$625
$120,000
5767
5147,264
$785
$150,720
CONTINGENCY/ALLOWANCE
1
LS
$20,000
$20,000
$20,000
$20,000
$20,000
$20,000
Skid 5 & 8 -1st Stage Membrane Replacement _
384
EA
$625
$240,000.00
$732.11
$281,130
5689.47
$264:757.00
Addendum #1
$50,000.00
SUBTOTAL (BASE BID .+ CONTINGENCY)
5608,400.00+,;;�$
8 97d1,607173
5776.872.00
TOTAL BID (BASE BID.+ ADDITIVE ALTERNATE + CONTINGENCY)
$848;400.00.,
, $9 „1�0�' 00
$1..041,629'00
3292816 KAWPB_Cisih044572n36 - WO3 Hoban Trains 3 & e Mcmbnne Rcpineemcni1Biddino\OPC & Bid, UPDATED..vls
BOARD OF COUNTY COMMISSIONERS
March 18, 2016 via Email
Aerex Industries, Inc.
Attn: Mr. Thomas A. Donnick, Jr.
3504 Industrial 27th Street
Fort Pierce, FL 34946
Reference: Indian River County Bid No. 2016025
North Hobart WTP Membrane Replacement
Mr. Donnick,
During review of the bids submitted for the Hobart WTP Headworks project, it was noted your submitted bid
form was not signed/executed. All submitted copies were checked, but none were executed.
Because the bid was not executed as required in paragraph 1.10 of Section 00100, Instructions to Bidders, we
have determined your bid to be non-responsive and ineligible for consideration.
Please feel free to contact me should you have any questions.
Thank you for your interest in working with Indian River County.
Sincerely,
'Jennif rHyde
Purchasing Manager
cc: Arjuna Weragoda, P.E., Capital Projects Manager
Office of Management and Budget • Purchasing Division
1800 27th Street, Vero Beach, Florida 32960•(772) 226-1416•Fax: (772) 770-5140
E-mail: purchasingPirceov.com
43
Agreement
Bid No. 2016025
North Hobart Water Treatment Plant Membrane Replacement
THIS AGREEMENT is by and between INDIAN RIVER COUNTY, a Political Subdivision of the
State of Florida organized and existing under the Laws of the State of Florida, (hereinafter called
OWNER) (hereinafter called CONTRACTOR).
OWNER and CONTRACTOR, in consideration of the mutual covenants hereinafter set forth, agree
as follows:
ARTICLE 1 - WORK
1.01 CONTRACTOR shall complete all Work as specified or indicated in the Contract Documents
as set firth in Article 8 of this Agreement. The Work is generally described as follows:
Contractor as an independent contractor and not as an employee shall furnish and complete all
of the necessary labor, material and equipment to perform the work as specified or indicated in
the Co tract Documents and per FDEP, and the Indian River County Department of Utility
Services standards. The work is generally described as follows:
The scope of work includes all work necessary to; replace existing membrane elements, including
removal and disposal of membrane elements, cleaning/swabbing the existing pressure vessels,
installation of new membrane elements, replacement of existing permeate hoses with PVC piping,
relocation of sample tubing, bacteriological testing, and startup and testing of new membranes
with existing Owner provided membrane system equipment. Work in this section shall be the
responsibility of a reverse osmosis (RO) membrane system integrator (OEM), including supervision
and direction. The work is to be performed at the North Hobart Water Treatment Plant.
ARTICLE 2 - THE PROJECT
2.01 jThe Project for which the Work under the Contract Documents may be generally described
as follows:
Project Name: North Hobart Water Treatment Plant Membrane Replacement
Bid Number: 2016-025
Project Address: 7751 58th Avenue, Vero Beach, FL 32967.
ARTICLE 3 — TERM AND CONTRACT TIMES
3.01
Time of the Essence
A. All time limits for Milestones, if any, Substantial Completion, and completion and readiness
for final payment as stated in the Contract Documents are of the essence of the Contract.
3.02 Days to Achieve Substantial Completion, Final Completion and Final Payment
Section 00530-1
44
A. The Work will be substantially completed on or before the 180th day after the date when the
Contract Times commence to run as provided in paragraph 2.03 of the General Conditions,
and completed and ready for final payment in accordance with paragraph 14.07 of the
General Conditions on or before the 210th day after the date when the Contract Times
commence to run. Substantial completion is defined as beneficial use of all RO Trains
modified per the agreement.
B. The Work will be fully completed (Final Completion) and ready for final payment in
accordance with paragraph 14.07 of the General Conditions on or before the 210th day after
the date when the Contract Times commence to run as provided in paragraph 2.03 of the
General Conditions.
ARTICLE 4 - CONTRACT PRICE
4.01 OWNER shall pay CONTRACTOR for completion of the Work an amount in current funds
equal to the sum of the amounts determined pursuant to paragraph 4.01.A and summarized in
paragraph 4.01.B, below:
A. For all Work, at the prices stated in CONTRACTOR's Bid, attached hereto as an exhibit.
B. THE CONTRACT SUM subject to additions and deductions provided in the Contract
Documents:
Numerical Amount: $
Written Amount:
ARTICLE 5 - COMPENSATION
CONTRACTOR shall submit Applications for Payment on a monthly basis. Applications for
Payment will be processed by ENGINEER as provided in the Contract Documents.
5.1 Progress Payments. The OWNER shall make progress payments to the CONTRACTOR on
the basis of the approved partial payment request as recommended by ENGINEER in
'accordance with the provisions of the Local Government Prompt Payment Act, Florida
'Statutes section 218.70 ET. seq. The OWNER shall retain ten percent (10%) of the payment
amounts due to the CONTRACTOR until fifty percent (50%) completion of the work. After
fifty percent (50%) completion of the work is attained as certified to OWNER by ENGINEER
in writing, OWNER shall retain five percent (5%) of the payment amount due to
CONTRACTOR until final completion and acceptance of all work to be performed by
CONTRACTOR under the Contract Documents. Pursuant to Florida Statutes section
218.735(8) (b), fifty percent (50%) completion means the point at which the County as
OWNER has expended fifty percent (50%) of the total cost of the construction services work
purchased under the Contract Documents, together with all costs associated with existing
change orders and other additions or modifications to the construction services work
provided under the Contract Documents.
Section 00530-2
45
5.2 Pay Requests. Each request for a progress payment shall be submitted on the_application
for payment form supplied by OWNER and the application for payment shall contain the
CONTRACTOR's certification. All progress payments will be on the basis of progress of the
work measured by the schedule of values established, or in the case of unit price work based
on the number of units completed. After fifty percent (50%) completion, and pursuant to
Florida Statutes section 218.735(8)(d), the CONTRACTOR may submit a pay request to the
County as OWNER for up to one half (1/2) of the retainage held by the County as OWNER,
and the County as OWNER shall promptly make payment to the CONTRACTOR unless such
amounts are the subject of a good faith dispute; the subject of a claim pursuant to Florida
Statutes section 255.05(2005); or otherwise the subject of a claim or demand by the County
as OWNER or the CONTRACTOR. The CONTRACTOR acknowledges that where such
retainage is attributable to the labor, services, or materials supplied by one or more
subcontractors or suppliers, the Contractor shall timely remit payment of such retainage to
those subcontractors and suppliers. Pursuant to Florida Statutes section 218.735(8) (c)
(2005), CONTRACTOR further acknowledges and agrees that: 1) the County as OWNER
shall receive immediate written notice of all decisions made by CONTRACTOR to withhold
retainage on any subcontractor at greater than five percent (5%) after fifty percent (50%)
completion; and 2) CONTRACTOR will not seek release from the County as OWNER of the
withheld retainage until the final pay request.
5.3 Acceptance of Final Payment as Release. The acceptance by the CONTRACTOR of final
payment shall be and shall operate as a release to the OWNER from all claims and all
liability to the CONTRACTOR other than claims in stated amounts as may be specifically
excepted by the CONTRACTOR for all things done or furnished in connection with the
work under this Contract and for every act and neglect of the OWNER and others relating
to or arising out of the Agreement. Any payment, however, final or otherwise, shall not
release the CONTRACTOR or its sureties from any obligations under the Contract
Documents or the Payment and Performance Bonds.
ARTICLE 6 — INSURANCE AND INDEMNIFICATION
6.01 The CONTRACTOR shall not commence work on this Agreement until it has obtained all
insurance required under this Agreement and such insurance has been approved by the
COUNTY's Risk Manager.
6.02 CONTRACTOR shall procure and maintain, for the duration of this Agreement, the
minimum insurance coverage as set forth herein. The cost of such insurance shall be included
in the CONTRACTOR's fee:
A. Workers' Compensation: To meet statutory limits in compliance with the Workers'
Compensation Law of Florida. This policy must include employers' liability with a limit
$100,000 for each accident, $500,000 disease policy limit and $100,000 disease each
employee. Such policy shall include a waiver of subrogation as against Owner on
account of injury sustained by an employee(s) of the CONTRACTOR.
B. General Liability: A per occurrence form policy, including Premise Operations,
Independent Contractors, Products and Completed Operations including X, C, U
(Explosion, Collapse, Underground) Broad Form Property Damage, Broad Form
Property Damage Endorsement, with a combined single limit of not less than
$1,000,000 general aggregate to include products/completed operations, personal
Section 00530-3
46
injury/advertising liability, fire damage /legal liability, and medical payments. Limits can
be layered with an Excess Liability Policy (Umbrella).
C. Business Automobile Liability: Coverage shall include Owned vehicles and Hired/Non-
Owned vehicles, for a combined single limit (bodily injury and property damage) of not
Tess than $ 300,000/combined single limit (Bodily Injury/Property Damage).
6.03 Contractor's insurance coverage shall be primary.
6.04 All required insurance policies shall be placed with insurers licensed to do business in
Florida i nd with a Best's rating of A -VII or better.
6.05 The insurance policies procured shall be occurrence forms, not claims made policies
with the! exception of professional liability.
6.06 A certificate of insurance shall be provided to the COUNTY's Risk Manager for review
and approval, ten (10) days prior to commencement of any work under this Agreement. The
COUNTY shall be named as an additional insured on all policies except workers' compensation
and professional liability.
6.07 The insurance companies selected shall send written verification to the COUNTY's Risk
Manager that they will provide 30 days prior written notice to the COUNTY's Risk Manager of its
intent to cancel or modify any required policies of insurance.
6.08 CONTRACTOR shall include all Subcontractors as insured under its policies or shall
furnish separate certificates and endorsements for each Subcontractor All coverages for
Subcontractors shall be subject to all of the requirements stated herein.
6.09 The COUNTY, by and through its Risk Manager, reserves the right periodically to review
any and all policies of insurance and to reasonably adjust the limits of coverage required
hereunder, from time to time throughout the term of this Agreement. In such event, the
COUNTY shall provide the CONTRACTOR with separate written notice of such adjusted limits
and CONTRACTOR shall comply within thirty (30) days of receipt thereof. The failure by
CONTRACTOR to provide such additional coverage shall constitute a default by
CONTRACTOR and shall be grounds for termination of this Agreement by the COUNTY.
6.10 The CONTRACTOR shall indemnify and hold harmless the COUNTY, and its officers
and employees, from liabilities, damages, losses, and costs, including, but not limited to,
reasonable attorneys' fees, arising out of or related to the negligence, recklessness, or
intentionally wrongful conduct of the CONTRACTOR and other persons employed or utilized by
the CONTRACTOR in the performance of this Agreement.
ARTICLE 7 - CONTRACTOR'S REPRESENTATIONS
7.01 :In order to induce OWNER to enter into this Agreement CONTRACTOR makes the
following representations:
A. CONTRACTOR has examined and carefully studied the Contract Documents and the other
related data identified in the Invitation to Bid documents.
B. ,CONTRACTOR has visited the Site and become familiar with and is satisfied as to the
general, local, and Site conditions that may affect cost, progress, and performance of the
Work.
A.
B.
C.
D.
E.
F.
G.
Section 00530-4
This Agreement
Certificates of Liability and Workers Compensation Insurance
Invitation to Bid 2016-025
Addenda (numbers _ to _, inclusive);
CONTRACTOR'S Bid Form Section 00310
Bid Bond
00431 Schedule of Subcontractors
Section 00530-5
47
48
Board of County Commissioners
1801 27th Street
Vero Beach, Florida 32960
Telephone: (772) 567-8000 FAX: (772)-778-9391
Professional Design Services
For
CR -512 Resurfacing and Shoulder Widening Project
(From Myrtle Street to 125th Avenue)
IRC Project No. 1305
WORK ORDER NO. 3 (Engineering Division)
FOR
EXTENSION AND AMENDMENT TO CONTINUING CONTRACT AGREEMENT
FOR PROFESSIONAL SERVICES CONTRACT, NOVEMBER 4, 2014
WITH
ATKINS NORTH AMERICA, INC.
All services performed under this contract shall be supervised and certified by a licensed Professional
Engineer (PE) registered with the State of Florida and staff employed directly with your firm.
Scope of Services
Indian River County is proposing to improve the safety and operation of CR 512 from Myrtle Street to
125th Avenue in Fellsmere, Florida. The proposed improvements will consist of constructing new 2 ft.
wide shoulder widening to the existing 3 ft. wide shoulder to provide a paved 5 ft. wide shoulder,
repairing the existing shoulder base as needed, milling and resurfacing the existing pavement,
repairing existing sidewalks, rehabilitating existing crosswalks, upgrades to existing traffic signal
equipment at three locations, relocating an existing school zone flasher, review/relocation of existing
signage, new signage as needed and thermoplastic pavement markings. The length of roadway within
the project area is approximately 8,500 LF.
All work shall be performed in accordance with attached the Proposal dated March 23, 2016 (Exhibit A)
and shall comply with Standards enumerated in the Continuing Contract Agreement for Professional
Services, dated November 15, 2011, and that certain Extension and Amendment of Continuing Contract
Agreement for Professional Services. Effective Date: November 4, 2014.
COMPENSATION.
The COUNTY agrees to pay, and ATKINS NORTH AMERICA, INC., agrees to accept, $159,221.00 for
services rendered according to the Proposal dated March 23, 2016, identified in the attached EXHIBIT A,
incorporated by reference herein.
55
Work Order No. 3
CR -512 Resurfacing and Shoulder Widening Project
(From Myrtle Street to 125th Avenue)
IRC Project No. 1305
TIME FOR COMPLETION
ATKINS NORTH AMERICA, INC., will perform the professional services within the time frame outlined in
Section 3 of attached EXHIBIT A.
IN WITNESS HEREOF the parties hereto have executed these presents
This
day of , 2016.
OWNER
BOARD OF COUNTY COMMISSIONERS
INDIAN RIVER COUNTY, FLORIDA
Bob Solari, Chairman
Approved by BCC
ATTEST:I
Jeffrey R. Smith, Clerk of Court and
Comptroller
Deputy Clerk
Approved as to Form and Legal
Sufficiency: /1
% I �i
�) i
William K. DeBraal, Deputy County
Attorney
oseph A. Baird, County Administra or
ATKINS NORTH AMERICA, INC.
i
aylo��\P.E., Division Manager
Witnessed by:
K n
(Printed name)
F'Public Works ENGINEERING DIVISION PROJEC1S'I$u5-(R 512 Rcsurf (SCOPI_ .Inlr St to 125th Sr Adtnini agenda itnns:WO No ; Atkins 4--l-
Ib.doc
56
ATKINS
Proposal to Provide
Professional Engineering Services
for
IRC Project No. 1305 — CR 512 Resurfacing and Shoulder Widening Project
Myrtle Street to 125th Avenue
Fellsmere, Indian River County, Florida
Indian River County (County) is proposing to improve the safety and operation of CR 512 (Pennsylvania
Ave./Fellsmere Rd) from Myrtle Street to 125th Avenue in Fellsmere, Indian River County, Florida. The
proposed improvements will consist of constructing new 2 ft. wide shoulder widening to the existing 3 ft.
wide shoulder to provide a paved 5 ft. wide shoulder, repairing the existing shoulder base as needed, milling
and resurfacing the existing pavement, repairing existing sidewalks, rehabilitating existing crosswalks,
upgrades to existing traffic signal equipment at three locations, relocating an existing school zone flasher,
review/relocation of existing signage, new signage as needed and thermoplastic pavement markings. The
length of roadway within the project area is approximately 8,500 LF.
At the request of the County, ATKINS (Consultant) has prepared a scope of services for providing
engineering design and construction documents for the proposed roadway improvements as follows:
SECTION 1 SCOPE OF SERVICES
TASK 1: EXISTING CONDITIONS REVIEW
Atkins will review the existing survey of the roadway area provided by the County and make a site visit to
review the project area. This task also includes meeting with County Staff to review the project and discuss
areas of particular concern.
TASK
2: ROADWAY PLANS
1. Based on review of the information obtained in Tasks 1, the Consultant will prepare design and
construction documents for the proposed improvements. The construction documents will be
prepared in 22 inch x 34 inch format and will include the following drawing sheets:
Exhibit "A"
• Cover Sheet,
• Typical Section,
• Quantities Summary,
• Roadway Plan,
• Cross Sections,
• Stormwater Pollution Prevention Plan,
• Selective Clearing and Grubbing,
• Signing and Pavement Marking Plan,
• Construction Details
• Signalization Plans (Task 3)
Page 1 of 10
March 23, 2016
57
ATKINS
The construction plans will be based on the survey provided by the County in electronic format
(pdf and AutoCAD .dwg file) and will show the following:
a. Construction of new shoulder pavement,
b. Repairing the existing shoulder base as needed,
c. Milling and resurfacing the existing pavement, including cross slope correction if needed,
d. Repairing existing sidewalks,
e. Rehabilitating existing pedestrian crosswalks to meet current FDOT/ADA design
standards,
f. Removal of the existing mid -block crosswalk at Magnolia Street,
g. Sidewalk with pedestrian crossing per FDOT/ADA requirements at Willow Street,
h. Relocation of the existing east bound school zone flasher,
i. Relocation and/or replacement of existing signage,
j. New thermoplastic pavement markings.
k. Cross sections will be provided at 100 ft intervals.
1. Signalization Plans (Task 3). -
Plans will be submitted to the County for review at the 30%, 75% and 100% design stages.
2. Prepare two (2) estimates of probable construction costs based on 75% and 100% Construction
Documents (CD's). The area of any easements or right of way required for construction of the
proposed improvements will be calculated but no dollar value will be assigned.
3. Provide technical specifications for the project. The technical specifications will be based on an
approved current edition provided by the County. Specifications shall be submitted to the County
for review with the 75% and 100% design submittal.
4. This task includes 3 meetings with County staff to review the roadway and signalization design.
5. For each review submittal to the County the Consultant will provide three sets of plans and
calculations, an electronic PDF copy of each submittal will also be provided.
TASK 3: SIGNALIZATION PLANS
The following traffic signal, pedestrian crossing and school zone upgrades are proposed by the County:
1.
2.
3.
CR -512 and Willow Street: The existing span wire signal will be replaced with a new mast arm,
signal equipment and new video signal controls per Indian River County requirements. The
locations of the mast arms and signal controls will be coordinated with FPL.
CR -512 and Broadway Street: The existing beacon will be replaced, including the service box.
The existing span wire signal poles and span wires will also be replaced.
CR -512 and Cypress Street: The existing beacon will be replaced, including the service box.
The existing span wire signal poles and span wires will also be replaced. The existing mid -block
crosswalk at this location will be upgraded to the latest FDOT pavement marking and signage
standards. Additionally, if the sidewalk ramps are impacted by the proposed project, they will be
replaced and upgraded to the latest standards. The location of the existing sidewalk on CR -512 at
the intersection may need to be relocated to accommodate the proposed improvements.
Page 2 of 10
March 23, 2016
58
4.
5.
ATKINS
CR -512 and Magnolia Street: There is an existing mid -block crosswalk at this location. This
crosswalk and all associated signage will be removed. The crosswalk will not be reinstalled at this
location. These improvements will be shown on the roadway plan (Task 2).
CR -512 Existing School Zone Flasher: Due to the removal of the mid -block crosswalk at
Magnolia Street, the existing school flasher (location and existing equipment) will be relocated.
These improvements will be shown on the roadway plan (Task 2).
The services to be performed under this task are as follows:
1. Traffic Signal Concept Plan:
Based on the survey provided by the County, the Consultant will develop a base map and Traffic Signal
Concept plan of the signal locations for the traffic signal location. The signal design team will verify and
supplement the survey data by field measurements, and set up the base mapping files in order to conduct
the signal design. The level of effort assumed for this task includes one site visit.
2. Subsurface Utility Excavation (SUE):
Atkins will retain the services of a qualified professional to provide SUE at the four (4) proposed mast arm
locations. A maximum of 20 test holes will be performed to clear the foundation locations of utilities. The
proposed foundation locations will be provided to the SUE contractor by ATKINS based on the Traffic
Signal Concept Plan approved by the County. Based on information obtained from the test hole excavation,
the SUE contractor will provide a utility location plan sheet documenting the apparent utility type and
observed location, depth and size uncovered in this investigation. This information will be used in the
design phase to minimize or avoid utility relocations. The utility location plan sheet will be forwarded to
the County for their information regarding any utilities that require relocation.
3. Traffic Signal Design:
The Consultant will prepare and submit a Traffic Signal Concept Plan with the 30% Roadway plan
submittal. Based on review and approval of the Traffic Signal Concept Plan the Consultant will develop
signal design plans prepared in accordance with the County standards and preferences, the Florida
Department of Transportation (FDOT) standards and the Manual on Uniform Traffic Control Devices
(MUTCD). Locations of signal equipment and power source will be coordinated with FPL.
The signal design plans will be prepared in 11 inch x 17 inch format and will include the following sheets:
• Tabulation of quantities sheet,
• General notes sheet,
• Signalization plan sheets,
• Utility location plan sheets,
• Mast arm tabulation,
• Detail sheets
The plans will be submitted to the County at the 75% and 100% phases for review and comment. Review
comments received from the County will be incorporated into the plans and written responses to the
comments will be provided. This task includes one meeting with the County to review comments on the
75% plan submittal. Following review of County's comments the Consultant will revise the traffic signal
plans and provide a written response to each comment. Final 100% Traffic Signal plans signed and sealed
plans will then be submitted to the County for approval.
The following detail the proposed traffic signal improvements:
March 23, 2016
Page 3 of 10
59
ATKINS
Intersection of CR 512 at Willow Street:
The traffic signal design will incorporate a mast arm pole design layout in accordance with FDOT mast
arm standards and County's preferred signal configuration for the intersection of CR 512 at Willow Street.
The design will feature LED signal heads, video detection, and overhead street name signs in accordance
with FDOT approved materials.
Intersections of CR 512 and Broadway Street and CR 512 at Cypress Street:
Based on information provided by the County it is assumed that the existing signal poles and span wire
system will require replacement, including replacement of the flashing beacon signal heads and wiring.
Relocation of existing ITS pull boxes and connect proposed signal at Willow Street to ITS system.:
Based on existing pull box locations provided by the County the Consultant will show re -located pull box
locations along CR 512 on the construction drawings and connection of the proposed new traffic signal at
Willow Street to the ITS system. It is assumed there is sufficient slack in the existing pull box for the
relocation.
4. Structural Review:
Intersection of CR 512 at Willow Street:
The Corisultant will review the Project Geotechnical Investigation Report (provided by the County) of the
proposed mast arm locations. The report will be based on the Traffic Signal Concept Plan provided to the
Countyby the Consultant. The report shall provide geotechnical boring information for all four mast arm
pole locations at the intersection of CR 512 and Willow Street.
Based on review of the Project Geotechnical report, the Consultant will provide a structural evaluation of
the geotechnical findings to determine if FDOT standard signal poles and foundations can be used. If the
finding are outside the standard guidelines then a more extensive structural design for the poles and
foundations will be necessary (not included within this scope of work and fee proposal).
TASK 3A: STRAIN POLE DESIGN
1. Strain Pole Design:
Intersections of CR 512 and Broadway Street and CR 512 at Cypress Street:
The Consultant will review the Project Geotechnical Investigation Report (provided by the County) of the
proposed signal pole locations. The report will be based on the Traffic Signal Concept Plan provided to
the County by the Consultant. The report shall provide geotechnical boring information for all signal pole
locations at the Broadway Street and Cypress Street intersections.
The Consultant will provide the structural analysis in order to design the two strain poles at each
intersection. This analysis will include designing the poles and foundations and identifying the
appropriate poles at each location.
2. Subsurface Utility Excavation (SUE):
Atkins will retain the services of a qualified professional to provide SUE at the four (4) proposed signal
pole locations. A maximum of 20 test holes will be performed to clear the foundation locations of utilities.
The proposed foundation locations will be provided to the SUE contractor by ATKINS based on the Traffic
Signal Concept Plan approved by the County. Based on information obtained from the test hole excavation,
the SUE contractor will provide a utility location plan sheet documenting the apparent utility type and
observed location, depth and size uncovered in this investigation. This information will be used in the
design phase to minimize or avoid utility relocations. The utility location plan sheet will be forwarded to
the County for their information regarding any utilities that require relocation.
March 23, 2016
Page 4 of 10
60
TASK
4: PERMITTING AND UTILITY NOTIFICATION
ATKINS
The Consultant will prepare and submit permit applications with accompanying Construction Documents
for agency review, coordinating each submittal with the Client as necessary. The following permitting
activities are anticipated:
Indian River County Public Works staff review:
The Consultant will prepare and submit to County Public Works submittal packages with accompanying
Construction Documents (plans and specifications), and the Engineers Estimate of Probable Construction
Cost in support of obtaining Public Works Approval for the proposed improvements. The submittals will
occur at the 30%, 75% Design and 100% Construction Documents phase. Comments from the 30% and
75% plan submittal will be incorporated into the 100% Construction Document Plan set for approval by the
County and the Consultant will provide a written response to each comment. This task includes one meeting
with the County to review comments.
St. Johns River Water Management District (SJRWMD) Permit Exemption Request:
The Consultant shall prepare and submit a request for permit exemption for the proposed improvements.
It is assumed that this project will qualify for an exemption under F.A.C: Chapter 62-330.05 Exempt
Activities (c) Minor roadway safety construction, alteration, or maintenance and operation.
Utility Notification and Coordination:
The Consultant will coordinate with local utility providers including FP&L, AT&T, Bright House
Networks, NUI City Gas Company, County and Town Utility department to obtain available information
regarding existing utilities within the proposed project limits. This task includes review and coordination
of proposed FPL poles within the project area with the proposed improvements, including new traffic signal
poles. The Consultant will provide a Notice to Utility Owner Providers of the proposed improvements.
Upon request by the County a record of notification to each utility provider will be provided to the County.
This record will either consist of an email confirming electronic delivery, certified mail, or fedx/ups
delivery record. This task includes one utility coordination meeting during the design phase to review
utility conflicts that have been identified by the utility provider or determined during the design phase.
TASK
5: BID PHASE SERVICES
Following approval of the 100% Construction Documents for the roadway plans and traffic signal
improvement by the County, the Consultant will prepare bid documents to the County consisting of the
approved construction drawings and the project technical specifications issued for bid. The Consultant will
also edit Division 0 and 1 specifications provided by the County in MS Word format to insert project
specificinformation in these sections, including the bid schedule. It is assumed that only minor project
specific information editing of Division 0 and 1 specifications will be required. The Consultant will also:
1. Attend a pre-bid meeting,
2. Prepare answers to questions submitted by potential bidders to the County (7 calendar day review
period). Estimated level of effort is based on providing one combined response of all questions
submitted to and compiled by the County.
3. Assist the County with preparing bid addendums for technical items (one bid addenda is assumed).
4. Review and make recommendations to County regarding acceptance of the low bid contractor's
Schedule of Values.
Following bid submittal, the Consultant will review the submitted bids and provide a recommendation for
award to the County.
March 23, 2016
Page 5 of 10
61
ATKINS
SECTION 2 ASSUMPTIONS AND EXCLUSIONS
1. Application fees, impact fees and any other fees required by regulatory agencies are considered a direct
expense to the County.
2. The following assumptions apply to this scope of services:
• The site does not contain hazardous materials.
• The existing shoulder construction matches the existing roadway pavement section.
• Sidewalk repair is limited to replacement of damaged sections.
• Sidewalk replacement is limited to minor alignment adjustments to meet current ADA
requirements including upgrades at pedestrian crossings.
• The proposed facilities will not require relocation of major utility facilities, including power,
communications, water, sewer and gas. Design and permitting of major utility relocation is
assumed to be by the utility provider and is not included in this proposal.
• Drainage, grading and utility adjustment information will be located on the roadway plan
sheets.
• The Contractor will be responsible for preparation and submittal of a Maintenance of Traffic
(MOT) Plan to the County for approval prior to construction. No MOT details will be included
in the Construction Plans.
• The Contractor will be responsible for preparation and submittal of the FDEP NOI for the
project prior to construction and N.O.T upon completion of construction.
• The Contractor shall provide an as -built survey, prepared by a land surveyor registered in the
State of Florida, to the County and Atkins.
• Task 5 Bid Phase services is assumed to last approximately two months from submittal of Issue
for Bid documents to the County.
3. Design and permitting of any offsite improvements, other than those identified herein, are not included
in this proposal.
4. FDOT standard structures will be specified for all proposed drainage structures. The structural design
of special structures that may be required to address special design conditions or conflicts is not
included in this scope.
5. The following items are not included in this scope of work:
• Traffic Signal Warrant studies.
• Traffic Planning and traffic studies.
• ITS design.
• Geotechnical Investigations.
• Profile Drawings of the proposed improvements.
March 23, 2016
Page 6 of 10
ATKINS
• Stormwater management system design and permitting.
• Fellsmere Water Control District, City of Fellsmere, SJRWMD, ACOE and FEMA, FDEP
and FDOT permitting are considered an additional service.
• Utility design and utility main relocation (except for minor utility service or hydrant
adjustments).
• Surveying, Right of Way, easements and land acquisition support services.
• Division 0 and 1 Specification preparation (except as specified in the scope) and legal
review.
• Maintenance of Traffic (MOT) Plans and MOT Details.
• Evaluation of Contractors Means and Methods or alternative designs for components
proposed by Contractor.
• Construction phase services, including pre -construction meeting, review of shop drawings,
responses to requests for information (RFI's), review of change orders, pay application
reviews, site inspections, as -built survey review, certification of completion and record
drawings.
March 23, 2016
Page 7 of 10
63
SECTION 3 SCHEDULE & DELIVERABLES
The following schedule is anticipated for Tasks 1 through 5 (Task 3a is included in Task 3):
A. Twenty eight calendar days from NTP:
•
•
ATKINS
Task 1 - Survey review, Site Visit, Coordination meeting with Indian River County Public
Works Staff. Meeting minutes will be provided within seven calendar days from date of
meeting.
Task 3 — 30% Roadway Plans and Conceptual Signal Plan
• Task 4 — Notice to Utility Providers
B. Twenty eight calendar days from approval by County of Concept Traffic Signal Plan:
• Task 3 — SUE completion.
C. Sixty calendar days from completion of Task 1 and SUE completion, approval by County of
Concept Traffic Signal Plan and receipt of utility provide information from all utility providers
with facilities located within the project area:
•
Tasks 2 and 4 - Submittal of 75% Construction Documents to County, Submittal of
SJRWMD Permit Exemption Request.
Task 3 - Submittal of 75% Signal Plans to County,
D. Twenty-one calendar days from submittal of 75% Construction Documents to County:
• Review comments by County.
E. Twenty-one calendar days from receipt of County Comments:
• Task 2 and 4 - Submittal of 100% Construction Documents to County.
F. ;Fourteen calendar days from submittal of 100% Construction Documents to County:
G.
• Approval of 100% Construction Documents by County.
Fourteen calendar days from approval of 100% Construction Documents by County:
• Task 5 — Submittal of Issue for Bid documents to County.
• Task 5 services will be coordinated with the County's schedule for procurement.
Page 8 of 10
March 23, 2016
64
ATKINS
The following deliverables will be provided to the County (Tasks 1-5, Task 3a is included in Task 3):
A.
B.
C.
D.
E.
F.
G.
H.
Task 1 - County coordination meeting minutes,
Task 2 and 3 — 30% Conceptual Roadway and Traffic Signal Plans (3 hardcopies and 1 pdf),
Task 4 — Notice to Utility Providers (pdf copy),
Task 3 — Results of SUE (pdf copy),
Task 2 and 3 — 75% Construction Drawings (Roadway Plans and Traffic Signal Plans),
Specifications and Cost Estimate (3 hardcopies and 1 pdf),
Task 4 — SJRWMD Permit Exemption Request (pdf copy),
Task 2 and 3 — 100% Construction Drawings (Roadway Plans and Traffic Signal Plans),
Specifications and Cost Estimate, response to County Comments. (3 hardcopies and 1 pdf),
Task 5 - Issue for Bid Documents (Roadway Plans and Traffic Signal Plans, Specifications
and Cost Estimate (3 hardcopies and 1 pdf).
Page 9 of 10
March 23, 2016
65
ATKINS
SECTION 4 COMPENSATION
The proposed scope of services will be provided on a lump sum basis administered pursuant to the
provisions of our master contract dated September 15, 2010, and invoiced monthly based on the percentage
of completion of the overall project.
Task 1: Existing Conditions Review
Task 2: Roadway Plans
Task 3: Signalization Plans
Task 3a: Signalization Plans — Strain Pole Structural
Task 4: Permitting and Utility Notification
Task 5: Bid Phase Services
$ 4,149
$ 71,162
$ 43,003
$ 13,860
$ 13,257
$ 13,791
TOTAL Tasks 1-5 $ 159,221
March 23, 2016
Page 10 of 10
66
67
MAN HOUR BREAKDOWN
Project:
BY:
IRC - GEC - Project 1305 - CR 512 DATE: 3/23/2016
Myrtle St to 125th Ave
JHW
TASK DESCRIPTION
PROGRAM
MGR
SR ENG III/ PM
SR ENG 1
ENG I
CAD DESIGNER
Task 1 - Existing Conditions Review•
Site Visit /, project walk walk
8.0
8.0
Survey review
4.0
County Meeting and minutes
2.0
4.0
4.0
I Subtotal
2.0
12.0
8.0
8.0
0.0
Task 2 - Roadway Plans
I Project Management
12.0
70.0
County Meetings (3 separate) and minutes
16.0
Roadway Analysis and Design
8.0
40.0
8.0
Utility Coordination
4.0
20.0
8.0
Construdtion Drawings, CAD and Review
8.0
12.0
24.0
200.0
Cost Estimates (75% and 100%)
4.0
24.0
24.0
Technical Specs
8.0
24.0
16.0
I QAQC
8.0
24.0
24.0
16.0
Subtotal
20.0
142.0
144.0
80.0
216.0
Task 3 - Signalization Plans
SUE (SUBCONTRACTED)
• I Base Mapping
6.0
I Utility Coordination
4.0
8.0
24.0
16.0
Signalization Analysis and Plans
6.0
24.0
32.0
72.0
88.0
1 Mast Arm Structural Review
14.0
1 Signalization QAQC
4.0
8.0
24.0
8.0
18.0
I Subtotal
10.0
50.0
64.0
104.0
128.0
Task 3a - Strain Pole Structural
SUE
(SUBCONTRACTED)
Strain Pole Utility Coordination
2.0
6.0
4.0
8.0
Strain Pole Analysis and Design
1.0
4.0
12.0
16.0
8.0
Strain Pole QAQC
1.0
2.0
4.0
4.0
4.0
Subtotal
2.0
8.0
22.0
24.0
20.0
Task 4 -
Permitting
IRC - 30 %Submital
4.0
4.0
8.0
IRC - 75 %Submital
12.0
6.0
24.0
I IRC - 100 %Submital
6.0
8.0
8.0
SJRWMD exemption request
2.0
4.0
2.0
I NTUP Notice and coord meeting
4.0
8.0
8.0
I Subtotal
0.0
28.0
30.0
8.0
42.0
Task 5 - Bid Phase Services
IFB (Dwgs, specs, bid schedule, cost estirr
2.0
14.0
16.0
8.0
Pre Bid Meeting
8.0
8.0
Bid RFI's
8.0
8.0
Bid Review and Recommendation
8.0
16.0
Subtotal
2.0
38.0
48.0
0.0
8.0
TOTAL HOURS
36 0
278 0
316 0
224 0
414 0
67
INDIAN RIVER COUNTY, FLORIDA
MEMORANDUM
SZ
(.:ONS E N T
ACI NI):A
TO:
Joseph A Baird; County Administrator
DEPARTMENT HEAD CONCURRENCE:
Stan Boling, AI P; Community Development
Director
FROM: John W. McCoy, AICP; Chief, Current Development
DATE: April 11, 2016
SUBJECT:
Harmony Reserve, LLC's Request for Final Plat Approval for Harmony Reserve
PD Phase 1A [PD -14-10-12 / 97080101-760151
It is requested that the data herein presented be given formal consideration by the Board of
County Commissioners at its regular meeting of April 19, 2016.
DESCRIPTION & CONDITIONS:
The Harmony Reserve Phase 1 A represents the initial phase of the Harmony Reserve PD. Phase
1 A consists of 34 lots on 17.29 acres resulting in a density of 1.97 units/acre for Phase 1A.
Located on the north side of 33rd Street, the overall Harmony Reserve PD project is proposed to
be developed in 4 phases, is zoned RS -3 (Residential Single -Family up to 3 units / acre), and has
an L-2 (Low Density 2 up to 6 units / acre) land use designation. The overall density for the
Harmony Reserve PD project is 3.30 units per acre.
On October 7, 2014, the Board of County Commissioners granted concurrent conceptual special
exception PD plan approval and preliminary PD plat approval for the Harmony Reserve PD
Phases 11 through 4. The applicant subsequently obtained a land development permit and
commenced construction on the Phase 1 improvements, including a portion of Phase 1 known as
Phase 1A. As of this time, the applicant has built 84.81% of the required Phase 1A
improvements, and has "bonded -out" for the remaining 15.19% of the required improvements.
The applicant has submitted the following:
1. A
Phase 1 A final plat in conformance with the approved preliminary plat;
2. An Engineer's Certified Cost Estimate for the Phase 1 A remaining required
improvements; and
3. An executed Contract for Construction of Phase 1 A remaining required improvements,
with a letter of credit in the amount of $331,419.20.
The Board is now to consider granting final plat approval for Harmony Reserve PD Phase 1 A.
F:\Community Development\CurDev\Final Plats\BCC staff reports \2016FPrpts\HarmonyReservePDPhase l A.rtf
1
68
ANALYSIS:
Most, but not all, of the required Harmony Reserve PD Phase 1 A required subdivision
improvements have been completed. As provided for under the LDRs applicable to this final
plat application, the applicant is proposing to "bond -out" for the remaining 15.19% of required
Harmony Reserve PD Phase IA improvements (utilities, drainage, landscaping, and roadways).
Public Works, Utility Services, and Planning have reviewed and approved the submitted
Engineer's Certified Cost Estimate for the remaining Harmony Reserve PD Phase 1A
improvements. The County Attorney's Office has reviewed and approved the submitted Contract
for Construction of Required Improvements and letter of credit in the amount of $331.419.20.
The contract for construction and security arrangement, which represents 125% of the estimated
cost to construct the remaining required improvements, have been executed by the County
Administrator and will be effective upon final plat approval. It should be noted that all
improvements within Harmony Reserve PD Phase 1A will be private, with the exception of
certain utilities facilities. Those utility facilities will be dedicated to and guaranteed to Indian
River County as required by the Utility Services Department.
RECOMMENDATION:
Based on the above analysis, staff recommends that the Board of County Commissioners grant
final plat approval for Harmony Reserve PD Phase 1A.
ATTACHMENTS:
1. Application
2. Location Map
3. Plat Layout
4. Contract for Construction of Required Improvements and Letter of Credit
APPROVED AGENDA ITEM:
FOR April 19, 2016
BYJj
A• (5aLiel
Indian River Co,
Approved
Date
Admin.
I' ,
x1/440 (a
Legal
1 ''•
Budget
e ,5 )
4Il)ll.
Dept.
IF
y//2%/w
Risk Mgr.
F \Community Development\CurDev\Final Plats\BCC staff reports\2016FPrptsWarmonyReservePDPhase1A.rtf
2
69
INDIAN RIVER COUNTY
PLANNED DEVELOPMENT APPLICATION
Please indicate the type of application being submitted:
Conceptual PD Special Exception:
Concurrent Conceptual PD Special Exception & Preliminary PD:
Preliminary Planned Development:
Final Planned Development:
Note: For a PD rezoning please nse the appropriate rezoning application.
PROJECT NAME: HARMONY RESERVE PD - PHASE IA
X
Plan Number: PD- 14-10-12
Project #: 97080101 f7(00 15
PROPERTY OWNER: (PLEASE PRINT) APPLICANT (PLEASE PRINT)
SAME AS OWNER
HARMONY RESERVE, LLC
NAME NAME
3880 39TH SQUARE
ADDRESS ADDRESS
VERO BEACH, FL 32960
CITY, STATE, ZIP
772-567-9154
CITY, STATE, ZIP
PHONE NUMBER PHONE NUMBER
t.hill@thehillgroup.biz
EMAIL ADDRESS EMAIL ADDRESS
J. PATRICK HILL
CONTACT PERSON CONTACT PERSON
PROJECT ENGINEER.: (PLEASE PRINT) AGENT (PLEASE PRINT)
SCHULKE,IBITTLE & STODDARD, LLC N/A
NAME I NAME
1717 INDIAN RIVER BLVD, STE 201
ADDRESS ADDRESS
VERO BEACH, FL 32960
CITY, STATE, ZIP
772-770-9622
CITY, STATE, ZIP
PHONE NUMBER PHONE NUMBER
jbittle@sbsngineers.com
EMAIL ADDRESS EMAIL ADDRESS
JODAH B. BITTLE, P.E.
CONTACT PERSON
/1/1
NATURE OF OWNER OR AGENT
CONTACT PERSON
F•\Community Development\Users\CurDcv\Applicati 1PDAPP.doc Revised January 2011
ATTACHMENT 1
Page 1 of 3
70
TAX PARCEL ID #(s) OF SUBJECT PROPERTY:
3239200001007000001.0 AND 32493200001008000002.0
PROPERTY CLASSIFICATION(S):
Land Use Designation Zoning District
L-2 PD
Acreage
120.10 (PLAT IS FOR 17.29 ACRES)
TOTAL PROJECT ACREAGE: 120.10 (PLAT IS FOR 17.29 ACRES)
EXISTING SITE USE(S): UNDEVELOPED
PROPOSED SITE USE(S) AND INTENSITY (e.g. # of units, square feet by use):
397 (PLAT IS FOR 34 UNITS)
** PLEASE COMPLETE THE SUBMITTAL CHECKLIST **
The following items must be attached to the application:
N/A
ON -FILE
ON -FILE
If the applicant is other than the owner(s), a sworn statement of authorization from the owner,
Two deeds and a verified statement naming every individual having legal or equitable ownership in the
property; If owned by a corporation, provide the names and address of each stockholder owning more
than 10% of the value of outstanding corporation shares;
Two copies of the owner's recorded warranty deed;
X A check, money order or cash made payable to "Indian River County":
Planned Development
Request - Conceptual PD Special Exception
less than 20 acres
20-40 acres
over 40 acres
Preliminary PD Plan
less than 20 acres
20-40 acres
over 40 acres
Final PD Plans
$ 2075.00
2475.00
2575.00
$ 1150.00
1250.00
I300.00
$ 1400.00
+ 100.00
for each additional 25 acres over 40 acres
+ 50.00
for each additional 25 acres over 40 acres
For concurrent application fees combine the appropriate fees and subtract $400.00.
F\Conununity DevelopmenAUsers\CurDev1ApplicationspPDAPp.doc Revised January 2011
ATTACHMENT 1
Page 2of3
71
X
N/A
N/A
N/A
N/A
N/A
N/A
Ten sets of complete Conceptual, Preliminary or Final PD (final plat plans must be signed and sealed by
surveyor). Plans as per Chapter 915, pursuant to the type of approval being requested.
Any requirements of the zoning or subdivision ordinance which the applicant is requesting to be waived
(such as minimum Iot width and size, street frontage requirements, setbacks, etc.), shall be clearly
indicated by section and paragraph numbers, together with the rationale for the waiver request(s), on an
attached sheet.
2 Aerials for conceptual or preliminary PDs
Itemized response to pre -application for conceptual or concurrent applications
2 sealed surveys
3 sets of floor plans and elevation for commercial or multi -family buildings
Written Statement and Photograph of Posted Sign
For Final Plat's only
N/A CONSTRUCTION COMPLETE - BUILT OUT:
(A) Certificate of Completion from Public Works or copy of letter to Public Works and Utilities
requiring inspection of improvements
(B)
IF IMPROVEMENTS ARE DEDICATED TO THE PUBLIC:
Original Engineer's Certified Cost for Improvements (Signed and Sealed) OR
CONSTRUCTION INCOMPLETE - BONDING OUT:
(A) Original Engineer's Certified Cost Estimate for Improvements (Signed and Sealed)
COPIES OF DOCUMENTS TO BE RECORDED WITH THE FINAL PLAT:
a. Covenants, Deed Restrictions, Bylaws, etc. or Statement There Are None Nod a ilo 912° 1
b. Property Owner's Association{Articles of Incorporation or Statement Indicating Why Recording of
POA is Not Required
F:\Community Dove opmenAUaanACurDev\Applications\PDAPP.doc
P-EClEtwIZA
I ÷D 914,NewsS
M(SC4M )
Revised January 2011 Page 3 of 3
ATTACHMENT 1
72
HARMONY RESERVE P.D. - PHASE IA
02ND A REPLAT OF ALBRECHT ACRES, PLAT BOOL 2, P00774. PLBUC RECORDS OF INDIAN RIVER COUNTY. FLORIDA MO 1104711 2.7 A A PORTION
OF TRACTS, SECTION 24 TOMS*RRP 22 SOUTH. RANGE 00 FAST. ACOORDPD TO DE PUT OF MAN RIVER FARMS COMPANY SUBDIVISION AS FILED
N PLAT BOOK 2, PAGE 21 PUBIC RECORDS OF ST, LUBE COUNTY. FTWIRIA. SAID LANDS NOW LYING AFD SENO N WNW RIVER COUNT. FIORIM.
MAN RR{R FARMS
WA/ER C6WIR0 DISTRICT
SUR-LA/ERAL
A-5 CANAL
37TH STREET — RICHT OF WAY VARIES
30' INDIAN RIVER FARMS WATER CONTROL
DISTRICT LATERAL A5 CANAL RIGHT OF WAY
(CANAL SOUTH OF SECTION LINE)
SET I X4' COVC MOYU4IENT
PRY L8/6905
N8932787 10407'
SYA772J6'w 3000'
781 MI9 31 N0OI l-iht ' Lr
PREPMEO BY: CINRLES M. BLANCH ARD
79MMSI51
MERDMN LAND SURVEYORSOIOS
DATE OF PREPARATION: JANUARY 7019
VACANT LAND
PARCEL f
32393200001003000001.0
SANCTUARY
PLAT BOOK 15,
PACE 23
SET4
EEM
SET 1 XI' CYAVC YOVUYEN
PRM L886905
591 4X4' CONC, MONUMENT
PRM L11/6905
N8952781. 032465 ' N8932781' 954.72'
SET CA,' COVC MONUMENT
PRM LB/690S ,pt (.I
Ata Al!
5Er 1X4' COVC. YOW/NENT py
PBY 60/6905
SET 4 XI" CONC. 440NT/4ENT Si
PAW 19/6905 E�
5Er 1 A,4" CONC. YOVUY[N T (A'1' CONC. Y[NUYE 1<
PRN LB/15905 PPM 99/6905
50572'6V 76252— " �5895771'W 31500'
SET I X4' CCNC AILW(AYf6r N895J.2� JI�Tp SEr I XI' L'ONC YLWUYENF
PRY LB/69V5 PRY 18/6905
`SMr I XI' CONC. MONUMENT
PRM LB/19905
w
YURPNY
RESERVA 170N
TRACT 2
TRACT 7 TRACT 8
ALBRECHT ACRES
PLAT BOOK 2, PACE 74
SET 4 XI' CCNC. MONUMENT
PRY 19/69109
589 07'W .9/4 4B'
DATE
REVISION
07
faille
REVISED PER COUNTY COMMENTS
SPT
Rum
REVISED PER COUNT' COWENTS
SPT
IIMMS
RINSED PER COUNTY COMMENTS
BPI
MUIR
REY'1^60 PER COUNTY COMMENTS
SPT
S
NM,
REVISED PER COUNTY COMMENTS
SPT
PLAT BOOK
5.79325974.E9 Ir
SET 4 X4 CONC YONAENr
PRY 68/6905
25_
\75' RICHT OF WAY
PER PLAT Cr
A98RECNr ACRES
I"Psi
I b
ti
-Y7 IXI' I
COVC.
YOV(0YENr
PRM 69/19905
SHADOW BROOK
i PLAT 800K 9,
PAGE 17
(NOT INCLUDED)
51'T.
20' ROAN DEDICATION PER
ORD 7835 PALE 7430 M7078'111' BD00'
58959 IT /8412"
—
re'R
40'
MA/EA COVIACY DIS/RIL'T
5T/B-LA/ERAL
A-4 CANAL
JO' AOYBOVAL RICHT
OF WAY PER 079 944 PACE 93
CHERRY LANE (33RD STREET)
RIGHT OF WAY VARIES (N OF TRACT LINE)
30' CANAL RICHT OF WAY (S OF TRACT LINE)
ABBREVIATIONS.
G - CENTRAL ANDS Cr WERE
0. - RAMS 0P CUM
L - 1ENCRN 0P ONK
01. - 010200 09 ['A1[ DIRECTION AID
(DIM
R/9 - RICHT-Cr-WAY
0. - CNTERUE
SEC - SECTION
P.0. - PUT ROOF
OA - OVERALL
PRY - PERYMENT R 10071a MOMAENT
PCP - 7ERIINETI WORM PANT
P.61AC7. - MIX RECORDS OF ROM MIR
COUNTY ROMA
UT.CW D. - imp RISER 7ARY5 MAIER
CONTROL DISTRICT
(R) - RACIAL
(MR) - ID/ RAM.
(Y) - MEASURED
(P) - PUTTED
MONUMENT LEGEND
MONUMENTS ARE NNAT K Dam= BELOW
WI/55 0N1ERM15E 507(0
W BSE/ PERYMEN IMMIX MOMRENT
c7 (PRIO
D
1 j 0700E PERRA ENT 101300ICE YOMAOIT
2'Q •PNCC CINDER RANKER T (PCP)
Q 3 (SEE SURVEY 'S NOTES FOR RRL
DESCRIP1IM
- 0 Si SET PINS AND CORNER RAPNM5)
�-
E=7
K
BOAT SA.RE
Nle �r�-f67'`R
FSrse
ID SCORN6ERER TRACT 8
PAGE
DOCKET NO.
(RAP1111'. 5f. 11 P:
FOUND MAAS OMR N TOP
OF CONCRETE MONUMENT
078 MONUMENT 20
00(0* O N: 120M;M
FOUND N: 120W02.S4
FOUND E; e05327,011M
HOUSTON, SCHULKE 01E, 9 8000008D, INC. DMA
MTSLERIDIAN
L.m171770024~ RIVER�sorry 201
VEROOPALIL FL DIVA 10/8901
PHONE 771.194-12 /1, FAX: 1/2.19410%
FMA R: MMRMWLNM.CON
SHEET
3 0f 7,
ABBREVIATIONS:
G - WORM. MIME 0 OR6
R - RADIUS OF ARAE
L - IDIOM O ORAE
00 - CHORD K ORR. DIRECTION AND
6198127
R/W - I. lT-00-06Y
CL - CEN1E18NE _
HARMONY RESERVE P.D. - PHASE IA
BEND A REPLAT OF ALBRECHT ACRES, AAT BOOK 2, PAGE 70 PKAMX RECORDS Of INDIAN MMR COURT. FLORIDA APD TRACTS 2. 7 L A PORTON
OF TRACTS, SECT. Z2, TORA18/P ]2 BOU114 RANGE SS EAST. ACCORDING TO THE PUT OF MOAN RIVER FARMS COMPANY S1.05987651 FRED
N FAT BOOK 5PAGE 25 MARJO RECORDS OF 8T. LUCRE 0010716, FLORIDA BAD LAMM PPNLYIO AND BEND N IMAN RIVER COUNTY. FLORIDA.
SEC - SUCTION
PA - AAT BOCK
OA - OVEINL
PRY - PERMANENT RDEAENX NOMMOIT
PCP - PERYN6JR COMM PONT
PAIACP. - PUBLIC RECORDS 6 WW1 ITER
COUNTY 7LOIIDA
LIIf.GCD. - 16176 RAD/ FAR65 WATER
lRROL DISTOCT
(R) -
(IM) - 507 MDT RADIAL
(Y) - 62196106
(P) - PLATTED
MONUMENT LEGEND
N O7UENTS ARC 'SWAT 15 DESCRIBED BELOW
UNLESS OINEAWSE VOTED
MSS 76765611(1 DEMME MOIS5IDIT
GFO D PWINILNT 0621210 YURNENI
• (POBINIO 1 C00TROL PONT (PCP)
•PARCEL COMER WAR
(SEE 20555OKS N01ES FOR PULL
DISC PION
6 SET MS AMD CORER %ARMS)
EASEMENT LEGEND:
D I. - 0IA NAGE EASEY71
UE - UllUTY EASOOIT'
N8971:76T 71.91'
a
AYOUT KEY N
CRAI`I11C SCALE
I
81
315 w
7` rQA4Q
'40050'09( 4200
$I
:5007574T 293' .�
N89.74116"E 5000' h
20075'24T 390' r'
2
R-192799
4-75,73'
CN. 6!M/NC.SIN12107
CN. /[NC16.0259 1
N00237!'W 080
N69:741762 7.4J`
NII:74:J62 21.65"•
1.1031)
4-317190
4-rcrg<
CN. ICAII.IC-NIrewe'
CN (6[76-16531
N
PREPARED BY. CHARLES N. BIANCHARD.
1'31185155
L EDOIAN LAND SURVEYOR. MOB
DATE OF PREPARATION: JANUARY 2016
DAR
REVIEJON
BY
1,27111
REVISED PER COUNTY COMMENTS
971
2
2IIN11
REVISED PER COUNTY COMMENTS
SPT
755110
0702082671000710409)516
APT
571111
REVISED PER COUNTY COMMENTS
SPT
S
Nate
ROBBED PER COURT COMMENTS
APT
1100757151390
96007571'W 1.92' L67� 1-646}9:74;262 6390'
LI /6 7 1
50079'3/51 47.97
769407951 .9r
STORUNATER
MANAGEMENT
TACT S
N8970791I 6.36'
1170]9 3/51 6500'
65694079'2 2.98'
`S00I 9J1'I 6500'
569'1 792 Alf_
11616- L
3007931'76 5400'
369'10'292 370'
7'
LA
N691MJ76 4207'
l07PT 161.3?" -
IR RIPITOFARII - — -
6
/E
MAA
`-N69:24;761* 3407'
N89'34'361- 5407'
N8931;16T 6500'
=.N89550T761066'' TSD
AREA
N00124512 6500'
,-N69550rw 6524'
ti
W
®P I
a BENCHMARK (_ 781' ROM a(EYG new PER
N891932T 42972 \ g j PRY 1.8009C61'MONUMENT O.R.B. 283
11\\_
\\ P811WVD IBES ��7 PACE 2430
`PIAL 'CRINC./ONUNtNI •50' ACEV00oz 6lO/74' WAY
PRN LMMMT6
ELEV• ,20101' HIVID 1066
Alt
1
AU
TRACT F
WET6MIO1/AAND
AREA
PC9 ONO 910. PACT 9.1
MFRM4UYLAND
EA
2897932'1' 121651
TRAC
S BTUFFER
BENCHMARK
SET 114• CONC.
MONUMENT
PRM LOMPOS
ELEV. • 20.611AVD TOSS
CHERRY LAAO (3300 50891)
0' 196517 CW WAY
NAY
JO' WW1)
.SGECA/LRAL A-4
Cl1(RRY LAAO (3170 519((7)
BO' OKRKL moor cr NAY
NO07635T 60.97'J
zap
g"i(
PLAT BOOK
PAGE
DOCKET NO.
Una Table
UNE
LENGTH
DEARNG
LI
3.00'
50'25'27"(
L2
2.95'
5015'25'(
63
6500'
N8911'36'E
La
2.97'
0043216
15
5000
089'34'361
L6
6500
089.34'36'C
17
5000'
689'34'30'(
Le
300'
0047'2674
L9
56 62'
679'34'30'9
111
2500'
0045'216
Curve Table
•2- r:A 219 B:1
j,('' emle =1 p`'
•0:.:-'175 d
RADIUS
AYOUT KEY N
CRAI`I11C SCALE
I
81
315 w
7` rQA4Q
'40050'09( 4200
$I
:5007574T 293' .�
N89.74116"E 5000' h
20075'24T 390' r'
2
R-192799
4-75,73'
CN. 6!M/NC.SIN12107
CN. /[NC16.0259 1
N00237!'W 080
N69:741762 7.4J`
NII:74:J62 21.65"•
1.1031)
4-317190
4-rcrg<
CN. ICAII.IC-NIrewe'
CN (6[76-16531
N
PREPARED BY. CHARLES N. BIANCHARD.
1'31185155
L EDOIAN LAND SURVEYOR. MOB
DATE OF PREPARATION: JANUARY 2016
DAR
REVIEJON
BY
1,27111
REVISED PER COUNTY COMMENTS
971
2
2IIN11
REVISED PER COUNTY COMMENTS
SPT
755110
0702082671000710409)516
APT
571111
REVISED PER COUNTY COMMENTS
SPT
S
Nate
ROBBED PER COURT COMMENTS
APT
1100757151390
96007571'W 1.92' L67� 1-646}9:74;262 6390'
LI /6 7 1
50079'3/51 47.97
769407951 .9r
STORUNATER
MANAGEMENT
TACT S
N8970791I 6.36'
1170]9 3/51 6500'
65694079'2 2.98'
`S00I 9J1'I 6500'
569'1 792 Alf_
11616- L
3007931'76 5400'
369'10'292 370'
7'
LA
N691MJ76 4207'
l07PT 161.3?" -
IR RIPITOFARII - — -
6
/E
MAA
`-N69:24;761* 3407'
N89'34'361- 5407'
N8931;16T 6500'
=.N89550T761066'' TSD
AREA
N00124512 6500'
,-N69550rw 6524'
ti
W
®P I
a BENCHMARK (_ 781' ROM a(EYG new PER
N891932T 42972 \ g j PRY 1.8009C61'MONUMENT O.R.B. 283
11\\_
\\ P811WVD IBES ��7 PACE 2430
`PIAL 'CRINC./ONUNtNI •50' ACEV00oz 6lO/74' WAY
PRN LMMMT6
ELEV• ,20101' HIVID 1066
Alt
1
AU
TRACT F
WET6MIO1/AAND
AREA
PC9 ONO 910. PACT 9.1
MFRM4UYLAND
EA
2897932'1' 121651
TRAC
S BTUFFER
BENCHMARK
SET 114• CONC.
MONUMENT
PRM LOMPOS
ELEV. • 20.611AVD TOSS
CHERRY LAAO (3300 50891)
0' 196517 CW WAY
NAY
JO' WW1)
.SGECA/LRAL A-4
Cl1(RRY LAAO (3170 519((7)
BO' OKRKL moor cr NAY
NO07635T 60.97'J
zap
g"i(
PLAT BOOK
PAGE
DOCKET NO.
Una Table
UNE
LENGTH
DEARNG
LI
3.00'
50'25'27"(
L2
2.95'
5015'25'(
63
6500'
N8911'36'E
La
2.97'
0043216
15
5000
089'34'361
L6
6500
089.34'36'C
17
5000'
689'34'30'(
Le
300'
0047'2674
L9
56 62'
679'34'30'9
111
2500'
0045'216
Curve Table
17156(
6ENCTH
RADIUS
DELTA
01. BEAR240
CN. 6ENC111
Cl
16.96'
1021,00'
2,le'51.
008171i E
0E95'
C2
369i
25.00'
8915'06'
N6657'03"E
35.12'
HOUSTON. BCHULKE 01TTL(. B STODDARD. INC. MBIA
(VNER1DlAN
LANDWES BLVD,
I]TS INDIAN 20501R1VPJ1 BLVD, SURE IDI le
AE17RALTL R ]29601JWAN
FUTON ATI BONA 1I FAT: 77074.10%c(e4
PHAR: M101SM(.Si6N9}.171M
SHEET
4of7/
HARMONY RESERVE P.D. - PHASE IA
BEM A REPIAT OF ALBREOR ACRES, PUT BOOK 2. PADS 70, PUBLIC RECORDS OF NOIAN RIVER COUPON'. FLORIDA AMO 1RACT0 2.2 0 A PORTON
OF TRACT0.020TIDN 22, 706016411122 0OA111. RANEE 30 EMT. ACCORD*. TO TIE PUT 02 ROAN MEP FMtq CONPANN SLMONI8K)NM FRED
N PLAT BOOR 2. POE 22 PlS00 RECOROB OF BT. LUOE COIAITY, FlL6901. MID LAAO. IOW LYS. AMO SCS. N MANS PIVER COMM 0.0020.
TRACT R
(FUTURE DEVELOPEMENT)
50075'712 1.93'
970737/2 390'
4N6933217•IF 1066'
34,
N693513rw 652/'
TRACT R
(FUTURE
DEVELOPEMENT)
f�N6959721' 41471'
BENCHMARK
00? 83011 CONC.MONUMENT
TAW LEMNOS
ELEV. • 2001' NAVE) 1908
19Im
66 MdUlm
� cm
I�. wM12a/aVt
101 12 LN 2t02 Mt40
R
21030092
1.11719
T.2ADr
a.rC•Sl •� .4.rlY92-
22. I. MCI•JI.11.11 1 LUQ N I v CN. lrAR/NG•NCrldIY!
CN. U'lCIM•NJJI 1•3227 ` I 'It TM I� 1 C CI.1(52111.1.52.11
h Rim y Q I� Ni ^t
aBrw� p W 3 .2 llJ
n ar �^7371
0 7g� ?o Q,.
/
b
91075742 S00'50075'24r 2.95' - •2. 04L9BRAmdt6•41559f1.470 I1 ` 0_
a1619Mna\+ i
LMO t0 IL- - M
'
011 16802.80 A 4% c.44., n LLFa CM04KM9t e`/'' -
82A
AEU0
TRACT G LN %•N•P ir1 / '
/ P D IAS .�'..
WETLAND/UPLAND aNACMxa :`'Lpl{� .v 4 i,. /
PREPARED DY: CHARM H. BLANCIIM0.
PDN•5759
MERIDIAN LAND SURVEYORS 0003
DATE OP PREPARATION: JANUARY 201.
2.22513
R•JJ7J/0
I•r37'Io•
CN. IfM/NO•Nlrlflrf
LONG LEAF LANE
T L•7Jr1J
4.4509!0
(42'R/rTOFWAY) - I Irrgf
M1 r CN. IENC/N•7611J
GATE
REVISF3N
BY
(11110
REVISED PER CDIMA, 2010EMS
SPT
]/1810
REVISED PER CgMIY COI.EMS
DPT
S
2.270
REV BED PER COU11Y Cp•ME MS
SPT
113010
REN2ED PER COMITY COMMENTS
SPT
.7H.
REVISED PER C0 041Y CDMENT0
SPT
84A
83A
AREA
Y -gyp,
\• �{ )T
/�i�CSp`15\ `,s
Y�
\+'4. TRACT F
/1 a°
WETLAND/UPLAND
1.11'0 AREA
1.101103
.Aum i R•lJTDRY
CR z: CR IOCNI•001
O1KABAC•915011111
4400IX07921S6I' i N "a
V
111]170 jV
RJim A I I 2.350
BENCHMARK
(N aABwl0�mwt 28'7 , rxmmv'
PRY `N NC. MONUMENT IMUOS 00 lQ 040,04Jf I 01 LGR7b S.N2/S9T
ELEV. • 7050 MVD 1980 I 02 12020.63
016939:172 69.97'
26329722 17147' 016939:172 62.07' N8932'171' 31159'
BENCHMARK
TOP OF MNRARY MANNOLE
ELEV.• 21.58'NAVD 1900
y�
81A
OJ.
TRACT F
WETLAND/UPLAND
AREA
S8939112•W 1216.54'
80
PLAT BOOK
PAGE
DOCKET NO.
SHEET LAYOUT 017 MAPS
ABBREVIATIONS:
G - CORRAL 9202 OI ORAE
R - RAMIS OT CONE
L - LE]1C1N OT DALE
02 - DORS OT 0024. IlEEC1OM 20 LDOTH
R/E - MOR -OF -RAY
O. - TLTRRLNE
SEC - =TIM
P,4 - PUT BOD!
QA - OEIILL
002 - PERNAIO1 N1 REFERENCE MOMAON
PCP - 0NiPUTT
P.NLR.CI. f. - 02IT PUBIIC RECORDS OF ROAN RRW
DDJIry 110403
L D. - B
ON311211 TOMS {ATEA 0:041R0.DIS12227
(R) - RADIAL
(ND - MDT RAOW
N) - MEAREB0
(P) - RATTED
MONUMENT LEGEND
MOANEMIS ARE 00.41 K 0E2040ED 0ELON
IIMES9 OD(R452E 201(0
RI SET PCRMANEMT ROSREIOE MDRMEI 7 (PRM)
O TOMO PERMANENT REFERENCE 11034A4DIT (PRM)
•P00202017 MAIM PONT (PCP)
•PAAML MISER MMI(04
(SEE 907[1005 NOTES FOR %.RL
OESCRPTICN CC SET PRMS AND CORNER
M
EASEMENT LEGEND:
01. - DRANACE EASEMEM1
U.L - IE10277 EASEMENT
I:RAPI1IC
T
HOUSTON, SCHULKE 810112. S STODDARD, INC. D/B/A
MERIDIAN
LAW! Otm0er0Fls
1211 INDIAN RIVER RIND, WITH 261
VE3O REACH. F1.17961 IAMM03
MOTIF_ 773,704,12 IL FAX 122,75410%
EMAIL: NPO444.5.240101 CVM
SHEET
5 0f71
Curve Table
DRIVE
LENGTH
RADIUS
DELTA
02 BEARING
01. LENGTH
C9
3908'
25.06
8933'31'
51121'220
3522'
I:RAPI1IC
T
HOUSTON, SCHULKE 810112. S STODDARD, INC. D/B/A
MERIDIAN
LAW! Otm0er0Fls
1211 INDIAN RIVER RIND, WITH 261
VE3O REACH. F1.17961 IAMM03
MOTIF_ 773,704,12 IL FAX 122,75410%
EMAIL: NPO444.5.240101 CVM
SHEET
5 0f71
1A'--
5•,513
tirt
8-517100
J_dt3'
1.211.3142' RIGHT OF WA1�
9.480000
11[1
CN I /89.117 0 J
1 F 7 5 0
r. If 6916.161.1.1
1•-LrC141.19,1=11.8,81,6,1.1.1 IX arAe....con,,Jimr . �
I--!-87d
I-r,r5JMmOI :
n
IX /691).5[0 I
LLh1(51I
N1 NI
o O
84A $M Ifi I
0_
D 0�O
�I
HARMONY RESERVE P.D. - PHASE IA
RENO) REF IAT OP ALBRECHT ACRE.% PLAT BOOK 2. PAGE 74 PUBLIC RECORO6 OF MUMMER mom. FLMIM AND TRACTS 9. 14 A P6 7I0H
OF TRACTR, 800110099. t0M436 b WW1/. RANO! 8EABT. AO ORD•10 TO THE PLAT OF ROAN WEN FARMS COMPANY 16.09015104 M REO
N PIAT BOOR 2. PAGE 26 P119U0 RECOROR OF IST. LUCE Cowry. FLORIDA. Me LAN= NOW LAW IND REWp°° �IN
WAN RIVER flIJ Y. FLORIDA
IAA TCHUNE, SFE, PACE 7 T.J.7.1YL� .•�BNr
xR7' STORMWATER F-Jsm_
-5A- I 6A ♦ I MANAGEMENT
Of
IX
69970,511
21' T al' Tp
ig 67A
--4A-
(•d.9
.97493
3.03731.
(•5007
__9•3171110_
0.00'
----------------
S.6698 'M 71171
_ - ��- Q - 1)6936J mar
0 _ .
1150.120.20-16.1n--569:54;8'1 5542.-\qJ
uee
1,59'4079 5 124 61'
z
' 2 '
11. gI -
r- m
11
1-1121
6119080
F 600. 16.9971'
2.83'
TRACT
9.165.110
04 ITABC 667.2719
Of 16910.08
PREPI49ED 61. CNMLE9 6. EIANCNMO,
P9W5759
NEIM AN LAND BURVEYOR6690E
DATE OF PREPARATION5)1)62002016
ND
DATE
REN3ION
BY
112711)
REVISED PER COUNTY COI•EN7S
APT
wale
REv1E) PER Ld1111ry CoN ENI9
9PT
yetis
REV5ED PER COUNTY COLREN79
6PT
von.
REVISED PER MINOT COMMENTS
BPI
M7111
REWED PER CORM'COIREM9
SPT
1797 --
85A
86A
00'
(•RA
8-31201
3.41,5•
87A g
(•231
- 8.17040
71.71'
LIDO
3 88A z . 89A
6.00'
N89'' 36 11901
1)0079'517 260'
INAGE
69.00
t"
3.51/12111'
CASEMENT
82A (•1191
6/7.07
3.10771'
6.500
7.5' I/17U7Y
CASEMENT
75' Un(/TY
CASEMENT
94A 93A w 92A 91A r 90A
V A
BENCHMARK ,_ "b A
LIS:
TOP OF SANITARY6.)1)1)851. `'• l �� 4/DL'
ELEV. 21.65. 17' {�ry� tQ.f0j4%
MVO 0
650
56A59171t1146 •... I ��
T N89'0'9'1121.00'
I
I
:.
i k 68A
14. 'V
O I
1...
6189'0'29.56 124.00
I
:C
SP
w8 69A
I IQ
W N N89'40'191V 124.00'
we
Vj
70A
*9E,,� I 7.5' unUTY
lO I CASEMENT
Q
0
Ir
bl Ia
Ai
$moi` .i1I146 97' _
N89I0'2951' 124.00
969'4029 w 124.00
4.717
617.19
1.1977711.
6500'
5000'
Sd9 452Z_6500 '-
_
1-119
1.1518
W
N h �
78A 77A 76A
8
-0-
-6.07
TRACT F
WETLAND/UPLAND
AREA
S695912'W 121654
6.100'
6500
50000'9.1 4122'
S000079112112'
PLAT BOOK
PACE
DOILYCET NO.
ABBREVIATIONS.
G. - MORAL ANGLE OF ONRE
E - RAMS OF ONK
L - (1.71011 OF Elms
CH - 0980 Cr CURSE. CORDON
AID LDICTN
4/14 - EDIT -OF -11.40
CL - MIMIC
SEC - SECTION
D.B. - PLAT BOOK
06. - DIERYL
PRY - PERMANENT REFERENCE
YOM -ENI
PCP -PERMANENT.191ICCONTROL PONT
P.EL0C6.F. -P1REMOLDS CC
ON
SOON RIVER NTY FLORIDA
(8F.C7/0. - SOIAN RNA FARMS
WATER CONTRA NSNCT
R) - RAO AL
R) - NOT RAOIIL
(Y) - MEASURED
(P) - PLATim
MONUMENT LEGEND
YONUYENT$ ARE 68141 15 DESCRIBED
BELOW UNLESS 0112014SE NOTED
7../ WET PERMANENT (PRY)
O(ANANNT *5ENCER'E
MONUMENT (PRY)
• PERMANENT =NTRCE PONT (PFO)
•PARCEL CORNER man
Z a (SEE 91) ETORY NOTES FOR FILL
O w OFSCPPTION BE ND
SET PROS A
A-•=�2- 98090MARKERS)
11. ~Q e
n o;B4u EASEMENT LEGEND:
> !` •1 S i DE. - MANAGE EASDIT
3779 S U.E - may EASEILCIIT
~ _ W
0
5E7 41t CONC. 761)(1701)1
PRY LE•009
ELEV. • MEW NANO 166E
119959175' 19955'
FO 5T INC
LB4520 ^�0
000 600TH OF P.O.B.
VI
TIS'
SHEET 1AYOU
KEY M
Lige Table
UNE
LENGTH
MAROC
LID
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Harmony Reserve PD — Phase 1A
CONTRACT FOR CONSTRUCTION OF
REQUIRED IMPROVEMENTS
NO. PD -14-10-12 (97080101-76015)
THIS CONTRACT, made and entered into this 1 ` day of
�, ►�, , 2016 by and between Harmony Reserve, LLC, a Florida limited
Iiabil ty company, an owner of the property being platted as Harmony Reserve PD —
Phase 1A, hereinafter referred to as "Developer," and INDIAN RIVER COUNTY, a
political subdivision of the State of Florida, by and through its Board of County
Commissioners, hereinafter referred to as "County".
WITNESSETH:
WHEREAS, Developer is commencing proceedings to effect a subdivision
of land within Indian River County, Florida; and
WHEREAS, a final plat of the subdivision within the unincorporated area
of Indian River County shall not be recorded until the Developer has installed the
required improvements or has guaranteed to the satisfaction of the County that such
improvements will be installed; and
WHEREAS, Developer requests the approval and recordation of a certain
plat to be known as Harmony Reserve PD — Phase 1A; and
WHEREAS, the required improvements are to be installed after
recordation of this plat under guarantees posted with the County.
NOW, THEREFORE, IN CONSIDERATION OF THE MUTUAL
COVENANTS AND PROMISES HEREIN CONTAINED, the parties agree as follows:
1 1. Developer agrees to construct on or before April 19, 2017, in a
good and workmanlike manner, those improvements described as follows:
See Exhibit "A" attached hereto
or otherwise required by the Indian River County Code in connection with the approval
of said ;plat. A copy of the plat shall be recorded in the Public Records of Indian River
County: Florida upon the final approval of the Board of County Commissioners and
made a part hereof for all purposes.
APPROVED S FORM
AND E'i;: w F E3,.q�t••;.i.
ATTACHMENT 4
79
2. Developer agrees to construct said improvements strictly in
accordance with the land development permit, the most recent set of plans and
spec fications for this subdivision approved by the County and on file in the Planning
and Development Division, and all County development regulations and standards,
including conditions and requirements of any applicable County right-of-way permit, all
of which are hereby incorporated by reference and made a part hereof.
3. In order to guarantee performance of this contract, Developer shall
simultaneously herewith furnish an irrevocable letter of credit, having an expiration date
of not Tess than ninety (90) days beyond the date set forth in Paragraph 1, provided by
a banking institution authorized to transact such business in this state, in a form to be
approved by the County, naming Developer as customer and
1.\\ Q1r-\otJ P crls2 ntim ��(� as the
underwriting bank, in the amount of $331,419.20, which amount is not less than one
hundred twenty-five percent (125%) of the estimated total cost of improvements
remaining to be constructed, as determined in accordance with the County's
Subdivision and Platting Ordinance. It is understood that the full amount of the letter of
credit;shall remain available to the County and shall not be reduced during the course
of construction. Developer may at any time substitute guarantees, subject to the
appro i al as to form and amount by the County.
4. Up to $1,000,000.00, or the limits of any applicable underlying or
excess insurance coverage carried by Developer or to be obtained during the course of
the construction of the subdivision improvements, Developer agrees to indemnify, hold
harmless, and defend the County against any and all claims, damages, losses, and
expenses, including attorney's fees, for property damage, personal or bodily injury, or
loss of life, arising from the negligent acts or omissions of the Developer, its officers,
employees, agents, or contractors, subcontractors, laborers, or suppliers, relating to the
construction of the required improvements, including all those improvements to be
constructed on existing publicly dedicated or County -owned property, such as street,
sidewalk, bikepath, lighting, signalization, traffic control, drainage, water, or sewer
improvements.
5. The County agrees to approve the plat for recordation in the Public
Records of Indian River County, Florida upon a finding as to compliance with all
applicable provisions of the County's Subdivision and Platting Ordinance and upon
execution hereof. The County shall accept those areas specifically dedicated to the
County for the purposes indicated on the plat at the time of plat recordation. However,
nothing herein shall be construed as creating an obligation upon the County to perform
any act of construction or maintenance within such dedicated areas until such time as
the required improvements are satisfactorily completed.
Developer shall remain responsible for utility meter boxes, sewer clean
outs, and drainage culvert inverts, to be in good repair, accessible, correctly plumbed,
and not covered with topsoil, concrete or impervious material for the 1 -year
maintenance period commencing after County issuance of a Certificate of Completion.
2
80
C.
CONTRACTOR is familiar with and is satisfied as to all federal, state, and local Laws and
Regulations that may affect cost, progress, and performance of the Work.
D. CONTRACTOR has obtained and carefully studied (or assumes responsibility for having
done so) all additional or supplementary examinations, investigations, explorations, tests,
studies, and data concerning conditions (surface, subsurface, and Underground Facilities)
at or contiguous to the Site which may affect cost, progress, or performance of the Work or
which relate to any aspect of the means, methods, techniques, sequences, and procedures
of construction to be employed by CONTRACTOR, including applying the specific means,
methods, techniques, sequences, and procedures of construction, if any, expressly required
by the Contract Documents to be employed by CONTRACTOR, and safety precautions and
programs incident thereto.
E. CONTRACTOR does not consider that any further examinations, investigations,
explorations, tests, studies, or data are necessary for the performance of the Work at the
Contract Price, within the Contract Times, and in accordance with the other terms and
conditions of the Contract Documents.
F. CONTRACTOR is aware of the general nature of work to be performed by OWNER and
others at the Site that relates to the Work as indicated in the Contract Documents.
G. CONTRACTOR has correlated the information known to CONTRACTOR, information and
observations obtained from visits to the Site, reports and drawings identified in the Contract
Documents, and all additional examinations, investigations, explorations, tests, studies, and
data with the Contract Documents.
H CONTRACTOR has given OWNER written notice of all conflicts, errors, ambiguities, or
discrepancies that CONTRACTOR has discovered in the Contract Documents, and the
written resolution thereof by OWNER is acceptable to CONTRACTOR.
I.
pie Contract Documents are generally sufficient to indicate and convey understanding of
all terms and conditions for performance and furnishing of the Work.
ARTICLE 8 - CONTRACT DOCUMENTS
8.01 The Contract Documents consist of the following:
A. This Agreement
B ;Certificates of Liability and Workers Compensation Insurance
C. Invitation to Bid 2016-025
D. Addenda (numbers _ to _, inclusive);
E. CONTRACTOR'S Bid Form Section 00310
F. Bid Bond
G. 00431 Schedule of Subcontractors
Section 00530-5
48
H. 00452 Sworn Statement Under Section 105.08, Indian River County Code, on Disclosure
of Relationships
I. 00454 Sworn Statement Under the Florida Trench Safety Act
J. 00456 General Information Required of Bidders
K. Public Construction Bond
L. Notice to Proceed
ARTICLE 9 - MISCELLANEOUS
9.01 Independent Contractor. It is specifically understood and acknowledged by the parties
hereto that the CONTRACTOR or employees or Subcontractors of the Contractor are in no way to
be cons dered employees of the COUNTY, but are independent contractors performing solely under
the terms of the Agreement and not otherwise.
9.02 nvitation to Bid. It is specifically understood and acknowledged by the parties hereto that all
of the requirements set forth in the Invitation to Bid dated (including addenda
through _) shall be incorporated herein.
9.03 Merger; Modification. This Agreement, incorporates and includes all prior and
contemporaneous negotiations, correspondence, conversations, agreements or understandings
applicable to the matters contained herein and the parties agree that there are no commitments,
agreements, or understandings of any nature whatsoever concerning the subject matter of the
Agreement that are not contained in this document. Accordingly, it is agreed that no deviation from
the terms hereof shall be predicated upon any prior or contemporaneous representations or
agreements, whether oral or written. No alteration, change, or modification of the terms of this
Agreement shall be valid unless made in writing and signed by the CONTRACTOR and the
OWNER.
9.04 Goveming Law; Venue. This Agreement, including all attachments hereto, shall be
construed according to the laws of the State of Florida. Venue for any lawsuit brought by either
party against the other party or otherwise arising out of this Agreement shall be in Indian River
County,:Florida, or, in the event of federal jurisdiction, in the United States District Court for the
Southem District of Florida.
9.05 Remedies; No Waiver. All remedies provided in this Agreement shall be deemed cumulative
and additional, and not in lieu or exclusive of each other or of any other remedy available to either
party, at!law or in equity. Each right, power and remedy of the parties provided for in this Agreement
shall be !cumulative and concurrent and shall be in addition to every other right, power or remedy
provided for in this Agreement or now or hereafter existing at law or in equity or by statute or
otherwise. The failure of either party to insist upon compliance by the other party with any obligation,
or exercise any remedy, does not waive the right to so in the event of a continuing or subsequent
delinquency or default. A party's waver of one or more defaults does not constitute a waiver of any
other delinquency or default. If any legal action or other proceeding is brought for the enforcement
of this Agreement or because of an alleged dispute, breach, default or misrepresentation in
connection with any provisions of this Agreement, each party shall bear its own costs.
Section 00530-6
49
9.06 Severability. If any term or provision of this Agreement or the application thereof to any
person or circumstance shall, to any extent, be held invalid or unenforceable for the remainder of
this Agreement, then the application of such term or provision to persons or circumstances other
than those as to which it is held invalid or unenforceable shall not be affected, and every other term
and provision of this Agreement shall be deemed valid and enforceable to the extent permitted by
law.
9.07 Availability of Funds. The obligations of the OWNER under this Agreement are subject to
the availability of funds lawfully appropriated for its purpose by the Board of County Commissioners
of Indian River County.
9.08 No Pledge of Credit. The CONTRACTOR shall not pledge the OWNER's credit or make it
a guarantor of payment or surety for any contract, debt, obligation, judgment, lien or any form of
indebtedness.
9.09 Public Records. Indian River County is a public agency subject to Chapter 119, Florida
Statutes The Contractor shall comply with Florida's Public Records Law. Specifically, the
Contractor shall:
A. Keep and maintain public records required by the County to perform the service.
B. Upon request from the County's Custodian of Public Records, provide the County with a
copy of the requested records or allow the records to be inspected or copied within a
reasonable time at a cost that does not exceed the cost provided in Chapter 119 or as
otherwise provided by law.
C. Ensure that public records that are exempt or confidential and exempt from public records
disclosure requirements are not disclosed except as authorized by law for the duration of
the contract term and following completion of the contract if the contractor does not
transfer the records to the County.
D. Upon completion of the contract, transfer, at no cost, to the County all public records in
possession of the Contractor or keep and maintain public records required by the County
to perform the service. If the Contractor transfers all public records to the County upon
completion of the contract, the Contractor shall destroy any duplicate public records that
are exempt or confidential and exempt from public records disclosure requirements. If the
contractor keeps and maintains public records upon completion of the contract, the
Contractor shall meet all applicable requirements for retaining public records. All records
stored electronically must be provided to the County, upon request from the Custodian of
Public Records, in a format that is compatible with the information technology systems of
the County.
E. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF
CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR'S DUTY TO
PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE
CUSTODIAN OF PUBLIC RECORDS AT:
(772) 226-1424
publicrecords@ircgov.com
Section 00530-7
50
Indian River County Office of the County Attorney
1801 27th Street
Vero Beach, FL 32960
F. Failure of the Contractor to comply with these requirements shall be a material breach of
this Agreement.
9.10 Notices. Any notice, request, demand, consent, approval, or other communication required
or permitted by this Agreement shall be given or made in writing and shall be served, as elected by
the party giving such notice, by any of the following methods: (a) Hand delivery to the other party;
(b) Delivery by commercial overnight courier service; or (c) Mailed by registered or certified mail
(postage prepaid), return receipt requested at the addresses of the parties shown below:
County: Indian River County
Attn: Arjuna Weragoda, P.E.
1801 27th Street
Vero Beach, FL 32960
Contractor:
Notices shall be effective when received at the address as specified above. Facsimile
transmission is acceptable notice effective when received, provided, however, that facsimile
transmissions received (i.e., printed) after 5:00 p.m. or on weekends or holidays, will be deemed
received on the next day that is not a weekend day or a holiday. The original of the notice must
additionally be mailed. Either party may change its address, for the purposes of this section, by
written notice to the other party given in accordance with the provisions of this section.
9.11 Survival. Except as otherwise expressly provided herein, each obligation in this Agreement to
be performed by CONTRACTOR shall survive the termination or expiration of this Agreement.
9.12 Construction. The headings of the sections of this Agreement are for the purpose of
convenience only, and shall not be deemed to expand, limit, or modify the provisions contained in
such Sections. All pronouns and any variations thereof shall be deemed to refer to the masculine,
feminine or neuter, singular or plural, as the identity of the party or parties may require. The parties
hereby acknowledge and agree that each was properly represented by counsel and this Agreement
was negotiated and drafted at arm's length so that the judicial rule of construction to the effect that
a legal' document shall be construed against the draftsperson shall be inapplicable to this
Agreement
9.13 Counterparts. This Agreement may be executed in one or more counterparts, each of
which shall be deemed to be an original copy and all of which shall constitute but one and the same
instrument.
9.14 Sovereign Immunity. Nothing in this Agreement is intended to, or shall be interpreted to,
constitute a waiver or limitation of the OWNER's sovereign immunity. IN WITNESS WHEREOF,
Section 00530-8
51
OWNER and CONTRACTOR have signed this Agreement in duplicate. One counterpart each has
been delivered to OWNER and CONTRACTOR. All portions of the Contract Documents have been
signed or identified by OWNER and CONTRACTOR or on their behalf.
This Agreement will be effective on , 2016 (the date the Contract is
approved by the Indian River County Board of County Commissioners, which is the Effective Date
of the Agreement).
OWNER:
INDIAN RIVER COUNTY
CONTRACTOR:
By: By:
Bob Solari, Chairman (Contractor)
By: (CORPORATE SEAL)
Joseph A. Baird, County Administrator
Attest
APPROVED AS TO FORM AND LEGAL
SUFFICIENCY:
By.
Dylan Reingold, County Attorney Address for giving notices:
Jeffrey R. Smith, Clerk of Court and Comptroller
Attest:
(SEAL)
Clerk of Court and Comptroller
License No.
(Where applicable)
Agent for service of process:
Designated Representative:
Name: . Designated Representative:
Title: Name:
Contact Info: Title:
Address:
Phone:
Facsimile:
(If CONTRACTOR is a corporation or a
partnership, attach evidence of authority to sign.)
Section 00530-9
52
INDIAN RIVER COUNTY, FLORIDA
MEMORANDUM
CONSENT
8H
TO:
THROUGH:
FROM:
SUBJECT:
DATE:
Joseph A. Baird, County Administrator
Christopher R. Mora, P.E., Public Works Director
Richard B. Szpyrka, P.E., Assistant Public Works Directo4
r
Work Order No. 3, Atkins North America, Inc.
CR -512 Resurfacing and Shoulder Widening Project
April 5, 2016
DESCRIPTION AND CONDITIONS
On November 15, 2011, the Board of County Commissioners approved the Continuing Contract for
Professional Services with Atkins North America, Inc., and on November 4, 2014 approved an Extension
and Amendment of the Continuing Contract.
The purpose of Work Order No. 3 is to provide planning and design services to improve the safety and
operation of CR 512 from Myrtle Street to 125th Avenue in Fellsmere, Florida. The proposed
improvements will consist of widening the existing shoulder to provide a paved five foot wide paved
shoulder, milling and resurfacing the existing pavement, repairing existing sidewalks, rehabilitating
existing crosswalks, replacement of the traffic signal at Willow Street, upgrades to the existing aerial
flashing beacon equipment at two locations, relocating of the existing school zone flasher,
review/relocation of existing signage, new signage as needed, and thermoplastic pavement markings.
The length of roadway within the project area is approximately 8,500 LF. Work Order No. 3 is for a total
lump sum amount of $159,221.00.
This is an F.D.O.T. approved Small County Outreach Program (SCOP) project, FM No. 433068-1-58-01. The
SCOP Grant, will provided 75% funding of the construction cost of the project and construction
engineering inspection (CEI) services in F.D.O.T fiscal year 16-17. The County will be responsible for
fundingithe remaining 25% of the construction costs. The Engineering costs are not included in the SCOP
grant arid will be funded with Secondary Roads (Gas Tax).
FUNDING
Funding is budgeted and available from Secondary Roads (Gas Tax) CR -512 — Myrtle Street to 125th Street
Road Resurfacing, Account No. 10921441-053360-16020.
RECOMMENDATION
Staff recommends approval of Work Order No. 3 to Atkins North America, Inc., authorizing the above-
mentioned professional services as outlined in the attached Scope of Services (Exhibit A) and requests the
Board to authorize the Chairman to execute attached Work Order No. 3 on their behalf for a total lump
sum amount of $159,221.00.
F\Public Works\ENGINEERING DIVISION PROJECTS\1305-CR 512 Resu f (SCOP)_Myrtle St to I 25th St\Admim\agenda items\BCC Agenda Atkins WO
3.doc
Page 2
Work Order No. 3, Atkins North American, Inc.
CR -512 Resurfacing and Shoulder Widening Project
For April 19, 2016 BCC Meeting
ATTACHMENTS
Work Order No. 3
DISTRIBUTION
Atkins,North America, Inc.
APPROVED AGENDA ITEM
FOR April 19, 2016
B
Indian River County
Approved
Administration
Date
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F -\Public Works\ENGINEERING DIVISION PROJECTS\1305-CR 512 Resurf (SCOP)_Myrtle St to 125th St\Admim\agenda items\BCC Agenda Atkins WO
3.doc
Notice of this ongoing responsibility shall be provided by Developer to any subsequent
builder/homeowner.
Satisfactory completion in accordance with the land development permit,
plans, specifications, and ordinance requirements of Indian River County shall be
determined by the County and shall be indicated by specific written approval of the
Publ'c Works Director or his designated representative, after receipt of a signed and
sealed Certificate of Completion from the project engineer of record. Once the required
improvements are completed to the satisfaction of County, Developer acknowledges
that Developer is responsible for posting a 1 -year warranty for road and drainage
improvements as well as utility facilities, if applicable, in the amount of 25% of the costs
of such improvements; and that appropriate warranty agreement and bill(s) of sale will
need I to be entered into. The funds posted under this Contract for Construction of
Required Improvements will not be released until the applicable 1 -year warranty
postings and appropriate warranty agreement and bill(s) of sale are in place.
6. In the event the Developer shall fail or neglect to fulfill its
obligations under this contract and as required by the Indian River County Code, the
Developer, as principal, and the letter of credit (or any County approved substituted
guarantees) shall be jointly and severally liable to pay for the cost of construction and
installment of the required improvements and warranty to the final total cost, including
but not limited to engineering, construction, legal and contingent costs, including
reasonable attorney's fees incurred by the County, together with any damages, either
direct dor consequential, which the County may sustain as a result of the failure of
Developer to carry out and execute all provisions of this contract and applicable
ordinances of the County. In no event, however shall the liability of the underwriting
bank (or any County approved substituted guarantees) under this paragraph exceed the
total amount of the original obligation stated in the letter of credit (or any County
approved substituted guarantees).
7. The parties agree that the County at its option shall have the right,
but not the obligation, to construct and install or, pursuant to receipt of competitive bids,
cause to be constructed and installed the required improvements in the event
Developer shall fail or refuse to do so in accordance with the terms of this contract.
Developer expressly agrees that the County may demand and draw upon the existing
letter of credit (or any County approved substituted guarantees) for the final total cost of
the improvements and warranty. Developer shall remain wholly liable for any resulting
deficiency, should the letter of credit (or any County approved substituted guarantees)
be exhausted prior to completion of the required improvements. In no event shall the
County be obligated to expend public funds, or any funds other than those provided by
the Developer, or the underwriting bank (or any County approved substituted
guarantees) to construct and warranty the required improvements. Developer hereby
gives permission to County, County's contractors and subcontractors to go on its
property, known as proposed Harmony Reserve PD - Phase 1A, for purposes of
completing the required improvements. If any portion of the property is sold by
Developer, Developer acknowledges that the granting of this permission will be
3
81
preserved and recited in any 'document transferring title to Developer's successor
and/or assigns.
8. Any letter of credit (or any County approved substituted
guarantees) provided to the County by Developer with respect to this contract shall exist
solely for the use and benefit of the County and shall not be construed or intended in
any way, expressly or impliedly, to benefit or secure payment to any subcontractor,
laborer, materialman or other party providing labor, material, supplies, or services for
construction of the required improvements, or to benefit any lot purchaser(s), unless the
County shall agree otherwise in writing.
9. This agreement is the full and complete understanding of the
parties and shall not be construed or amplified by reference to any other agreement,
discussion, or understanding, whether written or oral, except as specifically mentioned
herein. This agreement shall not be assigned without the express written approval of
the County. Any amendment, deletion, modification, extension, or revision hereof or
hereto shall be in writing, executed by authorized representatives of both parties.
IN WITNESS WHEREOF, the parties hereto have set their hands and
seals on the day and year first above written.
ITNESSES:
sign:
print name: oQE�. y
sign:
print nime:
HARMONY RESERVE, LLC, a Florida limited
liability company
By f
J. Pa ck Hill, Manager
DEVELOPER
INDIAN RIVER COUNTY, FLORIDA
By: A.
A. t�
seph A. Baird
ounty Administrator
4
Authority: Resolution No. 2005-121
COUNTY
projected BCC plat approval date: April 19, 2016
82
Schulke, Bittle & Stoddard, LLC
Certified Cost Estimate
For: Harmony Reserve IA
4/5/2016
QUANTITY
UNIT PRICE
TOTAL
% Complete
$ Value
Page 1 of
Erosion Control
83.684
$ 15 000.00
$ 25 000.00
$ 15 000.00
114,803
15 000.00
25 000.00
15 000.00
$ 104 604.50
90.00%
$ 13 500.00
$ 22 500.00
Subtotal
STORM DRAINAGE
$ 486,793.05
13, 500.00
$ 94 144.05
$ 294.469.70
$ 438,113.75
10.0096
10.00%
$1 500.00
$2 500.00
$1 500.00
$10 480.45
$48,679.31
4' Dia Mod. Miami inlet
4' Dia'unctidn manhole
47 838.60
60" CMP I
30' RCP PI
15' ADS Pi
18' ADS PI
$ 1 609.96
$ 2 243.65
9218.16
9 659.76
2 243.65
31 228.25
4 351.00
2 380.96
26 176.70
28 501.80
$ 43 054.74
90.00%
8 298.34
8 693.78
2 019.29
$ 28 105.43
3915.90
2 142.86
$ 23 559.03
$ 25 851.62
SANITARY SEWER
Manholes 0-6 I
Manholes 6-8 I
Manholes 8.10:
Manholes 10+ I
6' PVC FM I
6" 90 D=. Bend
6" x 6' Ta..in. Sleeve
Manholes 10+
Manholes 0-8 I
8' PVC Pi. - 0-6
8' PVC Pi.: 6-8
8" PVC Pi. - 8-10
EV" PVC Pi. - 10+
Lift Station 1
Si .Ie Service I
Double Service I
TV and Clean System
POTABLE WATER
6" C-900
8' C-900
8' X 8" Wet Tap
Fire Hydrants
8" GV
8"x6"Cross
8" 45 Deg Bend
8" 22 Deg Bend .
6" GV
6" 11 Deg Bend
6'22 Deg Bend
6" 45 Deg Bend
6' x 6" Tee 1
6' Plug
Single Water Service
Double Water Service
Temp Jumper Assembly
Sample Points 1
Flush & Pressure Test
Bac-T's
LANDSCAPE I
Tract Planting Area
Wax Myrtle - 6'
Stash Pine - 12'
Live Oak - 18'
Subtotal
�kc
$ 180,092.18
$ 162,082.96
EA 4
5 2 963.09 $ 11 852.38 100.00% $ 11 852.36
EA 2 $ 3 496.48 $ 6 992.92 100.00% 5 6 992.92 000%
EA 3 000%
EA $ 3 975.00 $ 11 925.00 100.00% $ 11 925.00
LF 8 $ 5 230.10 $ 41 840.80 100.0096 $ 41 640.80
EA 963 $ 19.75 $ 19 019.25 100.0096 $ 19 019.25 EA 4 $ 374.68 $ 1498.72 100.0096 $ 1498.72
1
EA $ 3 750.23 $ 3 750.23 100.00% $ 3 750.23
EA 8 $ 5 230.10 $ 41 840.80 100.00% $ 41 840.80 LF 4 $ 2 983.09 $ 11 852.36 100.00% $ 11 852.36
LF 1191 $ 25.21 $ 30 025.11 100.00% $ 30 025.11 LF 311 $ 25.21 $ 7 840.31 100.0096 $ 7 840.31
LF 1292 $ 24.92 $ 32 198.64 100.00% $ 32198.64 LS 938 $ 27.45 $ 25 748.10 100.0096 $ 25 748.10 EA 1 $200 000.00 $ 200 000.00 65.00% $ 130 000.00
EA 10 S 570.52 $ 5 705.20 100.00% 5 5 705.20
56 $ 736.68 $ 41 252.96 100.0096 $
LF 3732 $ 1.15 $ 4,291.80 0.00% $
Subtotal $ 497,632.66 85.07% $ 423,340.76
LF
LF
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
LS
EA
4531
598
5
1
1
1
2
23
8
4
41 252.96
18.79
$ 24.10
$ 3,963.20
$ 4,250.00
$ 2,290.45
$ 907.60
$ 390.00
$ 372.55
$ 1,710.09
$ 265.00
$ 290.40
2
6
5
27
35
1
10
1
10
$ 304.21
$ 430.10
$ 277.65
$ 715.23
$ 1,050.82
$ 2,500.00
$ 650.00
5 1,150.00
$ 97.75
Subtotal
$ 76,075.49
$ 14,411.80
$ 3,983.20
5 21,250.00
$ 2,290.45
$ 907.80
$ 390.00
$ 745.10
$ 39,332.07
$ 2,120.00
$ 1,161.60
$ 808.42
$ 2,580.60
$ 1,388.25
$ 19,311.21
$ 36,778.70
$ 2,500.00
$ 6,500.00
$ 1,150.00
$ 977.50
$ 234,441.99
100.00%
100.0096
100.00%
100.0096
100.00%
100.00%
100.00%
100.0096
100.00%
100.00%
100.0096
100.00%
100.00%
100.00%
100.00%
100.00%
0.00%
0.00%
0.00%
0.00%
95.26%
$ 76,075.49
$ 14.411.80
$ 3,983.20
$ 21,250.00
$ 2,290.45
$ 907.60
$ 390.00
$ 745.10
$ 39,332.07
$ 2,120.00
$ 1,181.60
$ 808.42
$
2,580.60
$ 1,388.25
$ 19,311.21
$ 36,778.70
S 223,314.49
0.0096
0.0096-
0.00%
.00%0.00%
0.00%
0.0096
0.0096
0.0096
0.00%
0.00%
0.00%
0.00%
35.0096
0.00%
0.00%
100.0096
14.9396
0.00%
0.00%
0.0096
0.0096
0.00%
0.0096
0.0096
0.00%
0.00%
0.00%
$0.00
0.00
$0.00
$0.00
$0.00
$0.00
0.00
$0.00
$0.00
50.00
0.00
50.00
$0.00
70 000.00
0.00
50.0 .�
$4 291.:•
574,291.80
$0.00
$0.00
$0.00
$0.00
30.00
50.00
$0.00
$0.00
$0.00
$0.00
0.0096
0.0096
0.00%
50.00
$0.00
0.0094
50.00
$0.00
0.0096
0.00%
100.0096
100.0096
100.00%
100.00%
4.75%
50.00
50.00
$2,500.00
$8,500.00
$977.
i11 12 7.50
Cabbage Palm 12' (Cluster of 3)
Saw Palmetto 1 gal
Tract 'G' Planting Area
Wax Myrtle - 6'
Slash Pine - 12'
Live Oak - 18'
Cabbage Palm 12' (Cluster of 3)
Saw Palmetto 1 gal I
Tract '1.' Planting Area'
Wax Myrtle - 6' 1
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
29
6
9
3
196
14
3
5
2
97
$ 175.00
$ 250.00
$ 500.00
$ 450.00
$ 23.00
$ 175.00
$ 250.00
$ 500.00
$
450.00
23.00
$ 5,075.00
$ 1,500.00
$ 4,500.00
$ 1,350.00
$ 4,508.00
$ 2,450.00
$ 750.00
$ 2,500.00
900.00
$ 2,231.00
0.0096
0.0095
0.00%
0.00%
0.00%
0.0096
0.0096
0.00%
0.00%
0.0096
$
$
5
$
100.00%
100.00%
100.00%
100.00%
100.00%
100.00%
100.00%
100.00%
100.0096
100.00%
55,075.00-
31,500.00
54,500.00
$1,350.00
54, 508.00
$2,450.00
3750.00
$2,500.0o
$900.00
$2,231.00
29
175.00 $
5,075.00
0.00%
$
100.00%
$5,075.00
(101)(45
4(1 14
83
Slash Pine -
Live Oak 418'
250.00
500.00
450.00
1 500.00
4 500.00
1 350.00
4 531.00
100.00%
100.00%
100.00%
Page 2 of 2
$1,500.00
$4 500.00
31 350.00
$4 531.00
Live Oak - 18'
Cabbe.e Palm 12' Cluster of 3
250.00
500.00
450.00
$ 5,000.00
Subtotal
6 125.00
2 000.00
6 000.00
1 800.00
7 245.00
100.00%
100.00%
100.00%
100.00%
100.00%
$6 125.00
$2 000.00
$6 000.00
31 800.00
17 245.00
70 890.00
ROAD
Su rade 1
6' C.. ulna Base
1 WAs•haltl
Modified Miami Curb
100.00%
5,000.00
370,890.00
24 960.75
72 581.60
78 978.90
41 650.00
Si. ns/Pavemernt Markin. s
Testin• FBV/Densities/Road & Backfill
Sod at EOP I
Misc Conduit (lights, cable, etc.)
2 790.00
90.00%
90.00%
90.00%
$ 5 040.00
OTHER 1
Survey Stake -Out
Survey As -Built
Survey - Set PCP end PRM
Design and Peimitting Services
Engineer Inspections/Certs
SUMMARY 1
LS
LS
LS
LS
LS
1
1
1
1
$ 10,000.00
1 074.10
10 000.00
Subtotal $ 237,575.35
3 7,320.00
$ 3,200.00
$ 2,000.00
$ 15,000.00
$ 10,000.00
Subtotal
$ 7,320.00
$ 3,200.00
$ 2,000.00
$ 15, 000.00
$ 10 000.00
$ 37,520.00
$ 22 464.88
$ 65 323.44
$ 71 081.01
$ 37 485.00
$ 2 511.00
0.00% $ -
90.00% $ 4 538.00
988.69
90.00% $ 9 000.00
89.81Y. $ 213 387.82
75.00%
50.00%
0.00%
50.00%
50.00%
62.21%
$ 5,490.00
$ 1,600.00
$
$ 7,500.00
$ 5,000.00
$ 19,590.00
10.00%
10.00%
10.00%
10.00%
10.00%
100.00%
10.00%
10.00%
10.00%
10.19%
25.00%
50.00%
100.00%
50.00%
50.00%
47.79%
$2 496.08
$7 258.16
37 897.89
34 185.00
3279.00
3500.00
3504.00
$ 107.41
11 000.00
324,207.54
11,830.00-
31,600.00
32,000.00
37,500.00
$5000.00
317,930.00
Earthwork and'Grading
Storm Drainage
Sanitary Sewer,
TOTAL
3 486,793.05
$ 180,092.18
% Complete
90.00%
90.00%
Potable Water I
Landscape 1
$ 497,632.56
$ 234,441.99
85.07%
95.25%
Road
Other
$ 70,890.00
$ 237,575.35
TOTAL
Surety Amount (125%)
$ 37,520.00
$ 1,744,945.13
0.00%
89.81%
52.21%
84.81%
$ Value
$ 438,113.75
$ 162.082.98
$ 423,340.76
1 223,314.49
S
$ 213,387.82
$ 19,590.00
$ 1,479,809.77
% Remaining
10.00%
10.00%
14.93%
4.75%
100.0056
10.19%
47.7956
15.19%
$ Value
$ 48,679.31
$ 18,009.22
$ 74,291.80
$ 11,127.50
$ 70,890.00
3 24,207.54
E 17, 930.00
3 265,135.36
CE FI ATE CtF COST ESTIMATE
$331,419.20
Judah =. Bittle;) 'Florida registered engineer, License No. 57396, do hereby certify to Indian River County that a cost estimate has been prepared under my responsible direction
vim. un
(Signature)
(Date) -
Jdd B. Balla, P:E., Florida Registered Engineer License No. 57398
1 AC
84
NATIONAL
f
B�a
COMMERCE
IRREVOCABLE LETTER OF CREDIT NO.
DATE: April 11, 2016
Indian River County
Board of County Commissioners
1801 27th Street
Vero Beach, FL 32960
Gentlemen:
By order of Harmony Reserve, LLC, a Florida limited liability company, National Bank
of Commerce hereby establishes an Irrevocable Letter of Credit No. 401717300 in your favor
in the amount of $331,419.20 effective as of April 11, 2016, and expiring at our office at the
close of business on July 19, 2017.
This Letter of Credit is provided to you as required under the Contract for Construction
of Required Improvements between Harmony Reserve, LLC and Indian River County, relating
to Harmony Reserve PD -Phase 1A which contract is numbered PD -14-10-12 (97080101-
76015). �
National Bank of Commerce shall make funds available under this credit to you not
exceeding in the aggregate the amount of this credit against your sight draft to us mentioning
this Letter of Credit No. 401717300, accompanied by a letter from the County Administrator
or his designee, with approval signatures of the County Attorney or his designee, and the
Director of Office of Management and Budget or his designee, stating that Harmony Reserve,
LLC has defaulted under the terms of the aforementioned contract for construction of
required improvements, and that the amount of the draft represents the amount required by
the County -to fulfill the performance of said contract for the construction of required
improvements.' Drafts presented for payment under the credit shall be marked, "Drawn on
Irrevocable Letter of Credit No. 401717300 of National Bank of Commerce.
This letter of credit sets forth in full the terms of our undertaking. Such undertaking
shall not in any way be modified, amended, or amplified by reference to any document,
instrument, or contract referred to herein or in which this Letter of Credit is referred to or to
which this letter of Credit relates and any such reference shall not be deemed to incorporate
herein by reference any document, instrument, or contract.
1
85
'National Bank of Commerce hereby agrees that your sight draft and letter as
mentioned above shall be duly honored and payment made upon due presentation to our
office located at 2145 Indian River Blvd, Suite A, Vero Beach, Florida 32960, on or before July
19, 2017.
Sincer
Attest: ,'
By;
Paul A. Beindo , Market President
2
86
2J -
Indian River County, Florida
Memorandum
TO: Joseph A. Baird, County Administrator
THROUGH: Jason Brown, Director, OMB
FROM: Beth Martin, Risk Manager
DATE: April 13, 2016
SUBJECT: Mediated Settlement; Otto Lenke
It is requested that the Board of County Commissioners consider the following Consent
Agenda item at their April 19, 2016 regular meeting.
Background
On March 29, 2016 the County Administrator reviewed and approved the $178,098.02
settlement of the July 22, 2009 workers' compensation claim of fire fighter Otto Lenke,
who has been out of work since October, 2014. He has been accepted for Social Security
disability and Medicare.
On March 10, 2016 private mediation was held, and Mr. Lenke accepted the settlement
presented today. It includes a Medicare Set Aside of $220,162.00 which will be funded
with an annuity, $25,000.00 to Mr. Lenke, $16,783.73 in attorney's fees and $976.95 in
costs.
The proposed settlement will complete the County's $350,000.00 self-insured retention
for this claim, with approximately $80,000.00 to be paid by the excess insurance carrier,
Meadowbrook/Starr (MS). After lengthy discussions with MS, our defense counsel has
been advised by MS's counsel that the carrier will deny compensability, asserting that an
October, 2014 medical event constituted a new claim rather than an exacerbation of the
original claim. MS is willing, however, to negotiate a settlement rather than face a legal
challenge from the County, and those discussions are ongoing. Irrespective of the final
negotiation for reimbursement with MS, defense counsel, staff and the County
Administrator believe that it is in the best financial interest of the County to approve the
proposed settlement with Mr. Lenke. Therefore, staff recommends approval of the
proposed settlement, concluding the workers' compensation claim, and continuing
reimbursement negotiations with MS.
Recommendation
In keeping with administrative policy, staff now requests Board approval of this
settlement in the amount of $178,098.02. Payment will be made from the Self Insurance
Fund.
87
If additional information is needed, please contact Beth Martin, Risk Manager, at
Extension 1287.
APPROVED FOR AGENDA:
dtto
seph • . Baird, County Administrator
• pril 19, 2016
Indian River County
4.: oved
Date
Administration
((,,f
�/
Legal
Budget
4
Risk Management
05,-/3-•
Department
88
INDIAN RIVER COUNTY
PUBLIC WORKS DEPARTMENT
STORMWATER DIVISION
1801 27th STREET
VERO BEACH, FLORIDA 32960
Phone (772) 226-1562
WK,
CONSENT AGENDA
TO: Joseph A. Baird, County Administrator
THROUGH: Christopher R. Mora, P.E., Public Works Director
FROM: W. Keith McCully, P.E., Stormwater Engineer WO/
SUBJECT: RECOMMENDATION OF CONSULTANT TO PERFORM A PILOT
PLANT STUDY FOR A FULL-SCALE MANAGED AQUATIC PLANT
POLLUTANT REMOVAL SYSTEM THAT INCORPORATES THE
BENEFICIAL USE OF HARVESTED BIOMASS (RFQ #2016034)
DATE: April 12, 2016
BACKGROUND
The purpose of this agenda item is to recommend the Board of County Commissioners
(Board) ,select Van Ert, Nemoto and Associates, LLC to perform the Work described in
the referenced RFQ and authorize staff to negotiate a scope of services and a contract
with the firm.
On March 6, 2016, Public Works Stormwater Division issued a Request for
Qualifications (RFQ) for a project that will involve the design, construction, and
operation of a pilot treatment system whose critical function is to develop final design
data to be used by Stormwater Division to design a full-scale Managed Aquatic Plant
Systemll The water source will be the Indian River Farms Water Control District's
(IRFWCD) North Relief Canal, the only major canal remaining in IRFWCD whose water
The proposed facility will actually be a hybrid system, incorporating both passive and managed aquatic plant
pollutant removal systems.
F\Public Works\KeithM\Stormwater Projects\Managed Aquatic Plant System\Agenda Items1Consent Agenda - RFQ - Selection of
Consultant.doc
89
Page 2
Recommendation of Consultant to Perform a Pilot Plant Study for a Full -Scale Managed Aquatic
Plant Pollutant Removal System That Incorporates the Beneficial use of Harvested Biomass
(RFQ #2016034)
BCC Meeting — April 19, 2016
April 12, 2016
is not yet treated by a regional pollutant removal system2. The design goal of the full-
scale' system is to remove 4,000 pounds total phosphorus per year and 20,700 pounds
of total nitrogen per year from North Relief Canal water.3
The RFQ submittal deadline was April 4, 2016. The RFQ was advertised through the
local Press Journal and DemandStar, an Internet bidding/RFQ notification site used by
Purchasing Division. DemandStar notified 512 subscribers and 40 RFQ packages were
downloaded. However, only one firm submitted a response package: Van Ert, Nemoto
and Associates, LLC (VEN). Even though only one submittal was received, Stormwater
Division has no reservations in recommending that VEN be selected for the project.
Three; of VEN's team members are well known and highly respected by staff: Matthew
(Matt); Van Ert, PhD. (VEN's president), E. Allen Stewart,_ P.E., and Robinson Bazurto.
VEN's other team member, Nicholas Sciullo, is not personally known by staff, however
his credentials are impressive and staff believes he is also very qualified for the project.
VEN currently has a license agreement with the County to research beneficial uses of
Egret Marsh Stormwater Park's (Egret Marsh) algae. Currently, VEN is composting the
algae ;and is marketing it as "Indian River Lagoon Saver""," with the motto "Saving the
Lagoon One Bag at a Time." VEN has also converted the algae into "bio -flour for
conversion into bio -diesel, bio -plastic products, and paper products. Mr. Stewart and
Mr. Bazurto were involved with Egret Marsh's design and construction and are
intimately familiar with its operations. Mr. Stewart assisted staff in design, review, and
permitting of Osprey Marsh Algal Turf Scrubber System (Osprey Marsh). They also
performed pilot plant studies that developed final design data for Egret Marsh and
Osprey Marsh.
The County's Consultant Selection Review Committee4 met April 12, 2016 and
unanimously agrees that VEN is highly qualified to perform the Work described in the
published RFQ and recommends that the Board select the firm for the project.
A regional North Relief Canal treatment system is an important part of the County's goal
to meet Florida Department of Environmental Protection's draft total maximum daily
Toad (TMDL) requirements for the Indian River Lagoon. When the North Relief Canal
2 Egret Marsh Stormwater Park treats approximately 10.9 million gallons of water per day (mgd) from the Indian
River Farms Water Control District (IRFWCD) Lateral D Canal. The treated water is discharged into the IRFWCD
Lateral C Canal, which discharges into the IRFWCD Main Relief. PC Main Screening System is located on the
Main Relief Canal and removes debris and additional nutrients from the Main Relief Canal water. Osprey Marsh
Algal Turf Scrubber treats 10 mgd from the IRFWCD South Relief Canal and up to 1.5 mgd of demineralization
concentrate from the County's South Water Treatment Facility.
3 This is based on the assumption that if an algal turf scrubber were constructed to treat North Relief Canal water, it
would have similar removal rates as Egret Marsh Stormwater Park.
4 Keith McCully, P.E., James Gray, and Alexis Peralta.
2
F-lPiihlir. Wnrkc\KaithM\.Ctnrmwatnr Prniantc\Mananari Araiatir Plant RVctam\Anandia Itamc\r:nncant Ananrla - RF() - RP IPrtinn of
90
Page 3
Recommendation of Consultant to Perform a Pilot Plant Study for a Full -Scale Managed Aquatic
Plant Pollutant Removal System That Incorporates the Beneficial use of Harvested Biomass
(RFQ #2016034)
BCC Meeting — April 19, 2016
April 12, 2016
project, Osprey Acres Stormwater Park, and two simple vegetation removal systems on
the North and South Relief Canals are constructed; and the County offers an additional
program such as Florida Yards & Neighborhoods, staff projects the County will exceed
its draft TP removal goals and come very close to meeting its TN removal requirements.
ANALYSIS
Alternative No. 1 — Select Van Ert, Nemoto and Associates, LLC to perform the Work
described in the RFQ #2016034 and authorize staff to negotiate a scope of services and
a contract with the firm.
Alternative No. 2 — Do nothing at this time.
I
FUNDING
Funding for the project (up to $150,000) will come from Optional Sales Tax/Public
Works/PC North- North Relief Canal Treatment System (Managed Aquatic Plant System
pilot plant study, full-scale system design and construction).Acct # 31524338-066510-
16018!
RECOMMENDATION
Staff recommends the Board of County Commissioners approve Alternative No. 1 —
Select Van Ert, Nemoto and Associates, LLC to perform the Work described in RFQ
#2016034 and authorize staff to negotiate a scope of services and a contract with the
firm.
ATTACHMENTS
None
APPROVED AGENDA ITEM
FOR: April 19, 2016
Indian River County
Approved
Date
Administrator
0
'%j' y1Ilh•
Budget1
3 l L
Legal
�, //46t►i
!�(
�/-IL- (,
Public Works
y//2 lib
Stormwater Engineering
fret
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3
F \Public Works J(eithM\Stormwater Projects\Managed Aquatic•Plant System\Agenda Items\Consent Agenda - RFQ - Selection of
Consultant.doc
91
CONSENT
AGENDA
INDIAN RIVER COUNTY, FLORIDA
MEMORANDUM
TO:
Joseph A. Baird; County Administrator
DEPARTMENT HEAD CONCURRENCE:
Stan Boling, P
Community Development Director
THROUGH: Sasan Rohani, AICP
Chief, Long -Range Planning
Bill Schutt, AICP%--
Senior Economic Development Planner
FROM:
DATE:
SUBJECT:
April 13, 2016
Request for the Board to Authorize the Community Development Director to
Apply for State Residential Construction Mitigation Program (RCMP) Funds and
Negotiate with Guardian Community Resources, Inc. for Grant Administration
Services
It is requested that the following information be given formal consideration by the Board of
County Commissioners at its regular meeting of April 19, 2016.
BACKGROUND
As pa of Florida's ongoing efforts to improve its residential property P p operty owner insurance market,
the state annually allocates $7 million from its Hurricane Catastrophe Trust Fund to a Residential
Construction Mitigation Program (RCMP). As part of the RCMP, $3.4 million of the $7 million
allocation is reserved for local governments, non -profits, and some for -profits to be used to
improve the wind resistance of residences through loans, subsidies, grants, demonstration
project, direct assistance, and cooperative programs. Recently, staff learned about the RCMP
retrofit program and that wind mitigation funds provided from that program can be used with
SHIP applicants when qualifying wind mitigation improvements (e.g. roofs, window and door
treatments) are involved. Re -roofing, for example, is a fairly common improvement associated
with SHIP rehabilitation projects.
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Access to the RCMP funds is through a competitive grant application and selection process with
the maximum grant award available to any one entity capped at $194,000. For Florida Fiscal
Year 2016/17, grant applications are due by 2:00 pm on May 5, 2016.
To assist the county with applying for RCMP funds, Guardian Community Resource
Management, Inc., the county's current Community Development Block Grant (CDBG)
consultant, has agreed to prepare the county's RCMP application (see attachment #3) and submit
it to the Division of Emergency Management (DEM) at no cost to the county. Guardian has
experience in successfully obtaining RCMP grant approval and administering such grants for
local (governments. The Board is now to consider authorizing the Community Development
Director to apply for RCMP funding and to negotiate with Guardian Community Resource
Management, Inc. for grant administration services in the event that grant funding is secured.
ANALYSIS
The County's proposed RCMP Residential Retrofit Program application is for the $194,000
maximum amount. As proposed, the County's RCMP funding would be used to finance
hurricane wind mitigation improvements to owner occupied homesteaded single-family homes
that have an assessed (CAMA) value of less than $200,000. The RCMP grant, if obtained, will
provide funding for all activities at little or no cost to the homeowner.
Per RCMP rules, specific wind mitigation improvements may include:
a) Replacement of roof sheathing;
b) Replacement of roof covering;
c) Strengthening of roof deck attachment;
d) Installation of secondary water barrier;
e) Installation of hurricane straps;
f) Installation of window and door opening protection;
g) Installation of hurricane resistant windows and doors;
h) Brace bottom chord gable end; and,
i) Anchoring of wall or floor units to the foundation.
Because grant applications are capped at only $194,000, it is estimated that the total number of
housing units that the County may complete wind mitigation improvements for will be five (5) to
ten (10) houses. The exact number of assisted homes will depend upon the amount of work that
is needed on each home. If the County obtains RCMP funding and implementation is successful,
the County may decide to apply for RCMP funding in future years.
Homeowner Selection
For selection of homeowners, first priority will be given to eligible homeowners on the County's
existing State Housing Initiative Partnership (SHIP) List. Then, if that list is exhausted, the
County will advertise and otherwise promote the program to residents within the county
(including residents within the cities). Eligible homeowners will be served on a first qualified,
first ready, first assisted basis, subject to program restrictions. There are no income qualifications
for RCMP.
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Before work on a home commences, a pre -work agreement will be executed between each
homeowner, the County, and applicable contractor(s). That agreement will detail the services to
be performed and how the project will be managed.
Because the state desires to assist the greatest number of homeowners, the state will also review
and either approve or reject proposed wind mitigation improvements to each home. According to
the County's grant consultant, the state uses internal software/formulas to make a cost/benefit
determination. The cost/benefit determination for each homeowner application will be handled
exclusively through the states software/formulas. In general, the consultant has advised that the
County's efforts to select only homes under the $200,000 assessed (CAMA) value will help to
limit or eliminate potential rejections of homeowner wind mitigation improvements by the state.
Grant Administration
If awarded grant funds, the RCMP will require grant administration time to:
1. Prepare applications and submit to Division of Emergency Management (DEM);
2. Advertise for and select applicants;
3. Complete home inspections to identify needed activities;
4. Prepare work write-ups;
5. Obtain wind mitigation inspections;
6. Obtain quotes for wind mitigation services (re -roofing, hurricane shutters, etc.);
7. Conduct interim inspections;
8. Complete follow-up inspections with representatives from DEM;
9. Prepare and update spreadsheets to track all expenses associated with the RCMP;
10. Issue payments to service providers; and
11. Seek re -imbursement of expenses from DEM.
Because of the significant level of grant administration and limited staff resources, the
application envisions the use of a grant administration consultant to manage most activities.
County staff will be used as needed for general oversight of the consultant and general
administration activities of the grant.
Per the County's Purchasing Division, there are no local advertisement/solicitation requirements
for hiring a consultant to administer the grant. Because of Guardian's current and past
involvement with the County, and their experience with various grants, Guardian Community
Resource Management, Inc. is well qualified to manage the grant on the County's behalf.
Further, their services can come at no cost to the County with payment for administration of the
grant coming directly from the RCMP grant allocation. Guardian Community Resource
Management agreed to prepare the RCMP application for the County and administer the grant if
the County is awarded RCMP funds. Because of these factors, staff recommends that the Board
authorize County staff to begin contract negotiations with Guardian Community Resource
Management, Inc. to administer the grant in the event that the grant is awarded. If successful, a
proposed grant agreement will be brought back to the Board for its approval.
FUNDING
Operational costs associated with this grant will be charged directly to the grant. Additionally, it
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is anticipated that County staff time and miscellaneous costs will be charged to the grant as
allowable and to departmental accounts as applicable.
CONCLUSION
As proposed, the RCMP retrofit program funding, if obtained, will benefit homeowners within
Indian River County by providing hurricane wind mitigation improvements to between five (5)
and ten (10) owner occupied, homesteaded single-family homes. In addition, RCMP funding can
be "folded into" appropriate SHIP applications. Improvements funded by the grant will
contribute to the lessening of hurricane wind damage, which will help the County in its recovery
if and when the County is impacted by a future hurricane. The financial and staff time impact on
the County is minimal in that a grant administration consultant is proposed to administer the
program, paid with RCMP funds.
ALTERNATIVES
With respect to the proposed RCMP application, the Board of County Commissioners has three
alternatives. These are:
1)
2)
3)
To approve the application as proposed;
To approve the proposed application with changes; or
To reject the proposed application.
Staff supports alternative one.
RECOMMENDATION
Staff recommends that the Board of County Commissioners:
1. Approve the attached resolution to:
a. Authorize the Community Development Director to submit the RCMP application
to the Florida Division of Emergency Management (FDEM) for its consideration;
b. Authorize the Community Development Director to submit any additional
information and sign subsequent forms as needed;
2. Approve the proposed draft application and authorize the Community Development
Director to make appropriate minor changes to the application as needed prior to
submitting the application to FDEM; and
3. Authorize the Community Development Director to begin contract negotiations with
Guardian Community Resources, Inc. for grant administration services if the grant is
awarded.
ATTACHMENTS
1. Resolution Authorizing Submission of An Application For A Residential
Construction Mitigation Program Grant
2. Indian River County Budget Office Grant Form
3. Proposed RCMP Indian River County Residential Retrofit Program application.
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Indian River Co.
Approved
Date
Admin.
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Legal
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Budget
Dept.
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Purchasing
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Approved Agenda Item:
For:
B
F\Community Development\Users\LONG RANGE\GRANTS\RCMP 2i 16\Staff Reports\Request Authorization to Apply for RCMP - BCC
Agenda Item v2.doc
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RESOLUTION NO. 2016 -
A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF
INDIAN RIVER COUNTY, FLORIDA, AUTHORIZING THE COMMUNITY
DEVELOPMENT DIRECTOR TO MAKE APPLICATION TO THE FLORIDA
DIVISION OF EMERGENCY MANAGEMENT FOR A RESIDENTIAL
CONSTRUCTION MITIGATION PROGRAM GRANT FOR STATE FISCAL
YEAR 2016/17
WHEREAS, on February 10, 2016, the State of Florida Division of Emergency
lanagement issued RFP -DEM -15-16-066, Hurricane Loss Mitigation Program
Residential Construction Mitigation Program Request for Proposals; and
WHEREAS, the Request for Proposals invites local governments, non-profit entities, and
qualified for-profit organizations to apply for up to $194,000 in funding for hurricane
wind mitigation improvements to residential homes; and
I
WHEREAS, it is the desire of the Indian River County Board of County Commissioners
to Iubmit an application to the Florida Division of Emergency Management for Hurricane
Loss Mitigation Program Residential Construction Mitigation Program grant funds; and
WHEREAS, it is the intent of the County to use those funds to assist homeowners of
homesteaded single-family residences with assessed (CAMA) value of up to $200,000 to
make qualified hurricane wind mitigation improvements to their homes in Indian River
County;
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY
COMMISSIONERS OF INDIAN RIVER COUNTY; THAT
SECTION 1. The Board of County Commissioners hereby directs the County
Clerk to execute all necessary certifications for the Hurricane Loss Mitigation Program
Residential Construction Mitigation Program application to be submitted on or before
May 5, 2016.
Attachment 1
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SECTION 2. The Board of County Commissioners authorizes the Community
Development Director to make appropriate minor changes to the application as needed
prior to submitting the application to the Florida Division of Emergency Management.
SECTION 3. The Board of County Commissioners directs the Community
Development Director or the Board of County Commissioners Chairman (if required by
the
state) to execute and submit an application to the 'Florida Division of Emergency
Management for State approval.
SECTION 3. The Board of County Commissioners authorizes and directs the
Community Development Director to submit additional information in a timely manner
as may be required by the Florida Division of Emergency Management.
SECTION 4. The Board of County Commissioners authorizes the Community
Development Director to sign any subsequent forms as needed for the Hurricane Loss
Mitigation Program Residential Construction Mitigation Program application and project.
SECTION 5. This Resolution shall take effect immediately upon its passage.
The foregoing resolution was offered by Commissioner , and seconded
by Commissioner , and being put to vote, the vote was as follows:
Bob Solari, Chairman
Joseph E. Flescher, Vice Chairman
Wesley S. Davis, Commissioner
Peter D. O'Bryan, Commissioner
Tim Zorc, Commissioner
The Chairman thereupon declared the resolution duly passed and adopted this 19t day of
April, 2016.
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BOARD OF COUNTY COMMISSIONERS
OF INDIAN RIVER COUNTY
BY
Bob Solari, Chairman
ATTEST BY: Jeffrey R. Smith, Clerk of Court and Comptroller
Bv:
Deputy Clerk
APPROVED AS TO FORM AND LEGAL SUFFICIENCY
William K. DeBraal, Deputy County Attorney
APPROVED AS TO PLANNING MATTERS
Stan Boling, AICP; G mmunity Development Director
F•\Community Development\Users\LONG RANGE\GRANTS\RCMP 2016\Resolutions\RESOLUTION TO SUBMIT
APPLICATION.doc
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GRANT NAME: RCMP — Hurricane Loss Mitigation Program Mitigation Retrofit Improvenmts GRANT #
AMOUNT OF GRANT: $194,000
DEPARTMENT RECEIVING GRANT: Community Development Dept.
CONTACT PERSON: Bill Schutt TELEPHONE: 226 - 1243
1. How long is the grant for? 1 years Starting Date: May 2016 (estimated)
2. Does the grant require you to fund this function after the grant is over? Yes X No
3. Does the grant require a match? Yes X No
If yes, does the grant allow the match to be In -Kind services? Yes No
4. Percentage of match to grant 0%
5. Grant match amount required $0
6. Where are the matching funds coming from (i.e. In -Kind Services; Reserve for Contingency)?
N/A
7. Does the grant cover capital costs or start-up costs? X Yes No
If no, how much do you think will be needed in capital costs or start-up costs: $
(Attach a detail listing of costs)
8. Are you adding any additional positions utilizing the grant funds?
If yes, please list. (If additional space is needed, please attach a schedule.)
Yes X No
Acct.
I Description
Position
Position
Position
Position
Position
011.12
Regular Salaries
$194,000
Second Year
$
$ N/A
Third Year
011.13
Other Salaries & Wages (PT)
Fourth Year
$
$
$ N/A
$
012.11
Social Security
$
$ N/A
$
012.12
Retirement — Contributions
012.13
Insurance — Life & Health
012.14
Worker's Compensation
012.17
S/Sec. Medicare Matching
TOTAL
9. What is the total cost of each position including benefits, capital, start-up, auto expense, travel and operating?
Salary and Benefits
Operating Costs
Capital
Total Costs
10. What is the estimated cost of the grant to the county over five years? 'MA
+ "�-fy
Grant Amount
Other Match Costs Not Covered
Match
Total
First Year
$194,000 Funds to
be disbursed to
County as needed
over one year.
$
$ N/A
$194,000
Second Year
$
$ N/A
Third Year
$
$ N/A
Fourth Year
$
$
$ N/A
$
Fifth Year
$
$
$ N/A
$
Signature of Preparer:
F:\Community Development\UserALONG RANGE\GRANTS\RCMP 2016\Staff Reports\Budget Office GrantForm - Attachment 2.doc
Date:
Attachment 2
100
TECHNICAL PROPOSAL NUMBER:
RFP -DEM -15-16-066
HURRICANE LOSS MITIGATION PROGRAM
Mitigation Retrofit Improy,ements
Indian River County
Residential Retrofit Program
Submitted by:
4+ V6 fhi
! ST�
IndianY
'River% lint :
"tire:-
1801t',w27thStreet, V,�er.3
o;Beacf2960-3388,
€-
Submission AuthorisedBy: Date:
\=15'' Chairman
1 Attachment 3
101
April 19 2016
INDIAN RIVER COUNTY
COMMUNITY DEVELOPMENT DEPARTMENT
1801 27th Street, Vero Beach FL 32960
772-226-1237 / 772-978-1806 fax
www ircgov. com
Florida Division of Emergency Management
Tara Walters
2555 Shumard Oak Boulevard
Tallahassee, FL 32399-2100 ,z',r.'
RE: TECHNICAL PROPOSAL NUMBER RFP-DEM`_1:5-16-066, HURRICANE LASS MITIGATION
PROGRAM -Residential Construction rifiiogram (ROAR)
�`4 5x1 ,
RFP Number RF'P' DEM -15-16-066 I1URRICANE LOSS MITIGATION
PROGRAM -„Mitigation Retrofit Improvements
IndianRiver`County
Organization Name:
Project Title: Indian'Rii er Coun,,tys:,Residential `Retrofit Program
Federal Tax ID Number:? �' s' ?'"''
a. ;: 59-6000674. �.��, ��,
Submission Category: '' '' " tom+ `,
g ry:� x=Residentials.RetrofiProgramn
Point of Contact: t Stan BolingvAIGP,�Director ,
Community Development Department
/ dininistrationVi lding 21.
A
4 _r�:.'1801:r27th=S_treet '" a
.Y �Fv(( `'a`" , tst
, ;Vero Beac1t 32960-3388
't `3(:772) 226-1231
� Sd � sboling a,ircgov.com
ems, ,v,,,,,
Dear Ms. Tara=aWa_Iters:
i E .s
1.
In accordance with RFP,DEM-156;66, enclosed are one (1) original, three (3) copies and two (2) CDs
containing the complete"dTechnical Proposal for Mitigation Retrofit Improvements funding.
Indian River County is reque gtg ng'S 194,000 in grant funds to implement the Indian River County
Residential Retrofit Program that will provide a systemic approach to wind mitigation for between five
(5) and ten (10) houses of Indian River County homeowners.
We appreciate the Division of Emergency Management's review of our proposal. The County is eager to
implement the activities proposed and is looking forward to a partnership with the state on programs that
benefit the residents of our community.
Please feel free to contact me should you have any questions or concerns, or should need additional
information.
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Respectfully,
Stan Bo ing, AICP, Director, Community Development
cc: Bob Solari, Chairman, Board of County Commissioners
Joseph A. Baird, County Administrator
Jason Brown, Director, Management and Budget ti
Sasan Rohani, AICP, Chief, Long Range Planning Se t nor
Bill Schutt, AICP, Senior Economic Development Planner
w�-._. It •,,l
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Table of Contents
Cover Page
Technical Proposal
Table of Contents
Executive Summary
I: Project Team
II: References
III: Work Plan
IV: Need/Justification
V: Cost Control
Appendices
Appendix A: Resumes
Appendix B: County Financials°
Appendix C: ExhlbltD:/ }Drug -Free Workplace -folic '
Appendix D: Su;bcontractorScopes of�Work
Appendix E: Homeowner SatisfactionVSu rve
Appendix 9� ent.
Fr,: re-WorkA reem
Appenddix G: Exhibit,B/Acknowledge'ment
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EXECUTIVE SUMMARY
Indian River County is seeking $194,000 from the Florida Division of Emergency Management (DEM)
to implement the Indian River Residential Retrofit Program in order to mitigate the effects of wind
damage for our residents. The Retrofit Program will focus on a systemic approach that combines all
aspects of wind mitigation solutions, including roof improvements (sheathing, covering, deck, water
barrier), gable end reinforcements, straps, protection on openings (e.g., exterior/garage doors,
windows soffits and roof ventilations) and anchoring of wall or floor units to the foundation. This will
afford the homeowner an increased level of protection during windstorm events, while reducing
homeowner insurance costs in our community.
ry a_
Indian River's Capabilities- Indian River County has prove$ its capability to implement
state/federal grants in the past, including the Small Cities Com'm'unity Development Block Grant
(CDBG) Program, Neighborhood Stabilization 1 and 3, (NSCounty's State Housing Initiatives
Partnership (SHIP) Program, and the Hurricane Housing RP,,.#7,1ecover kPi gram (HHRP). Indian River will
also be assisted in the management and administration, orthe Residential Retrofit Program by Indian
River County Emergency Management Department4/}"
Qualifications & Experience of Project Team-nIndian River County will°utilize five (5) key
personnel and contracted grants Consultant to impt hent, coordinate, and adi 99i ister the Indian
River Residential Retrofit Program. These experienced`individuals'are well qualified_;to successfully
manage all aspects and phases of the/program in compl anc ew th�the states requi ments. The
resumes of all team members, including o,�ur- Consultant's'Team, detailing their experience, can be
found in Appendix A. ` '� �= fi, , �_`
Approach- The Retrofit Program will providefinanclassistance,ehomeowners in need of wind
mitigation by providing wind/..storm protectio, 0o site bt.iiftngle-farni y homes located within the
boundaries of Indian Rive Coun,ty,.,constructed%prior to March:1, 2002_;=Homes addressed will be
those that are homesteaded and'have an asse'ssed,(,GAMA) value:of less than $200,000. Indian River
County p ans to survey the SHIP wait ng list firsttfq viable homes.to address. Following review of
the SHIP wait list, the program will terpromoted toOsidents through outreach events, mass
mailings, and various mediVorms gluding television; newspapers, and websites. Eligible Applicants
will be served7oN:first qualified,.I 'r.,stO.ead,y,;, first assisted basis, subject to program restrictions,
there are<no, income�-qualifications:F':i 'AA.-
`OtT,mq, CSat-'4;1, �..-1i
The County will utilize a Housing Specialist to manage the program, including work write ups,
bidding, ,a-, . `` �'. �
g, payments and reportsaThis approach will involve: 1) Utilizing qualified licensed inspector to
develop a rieeds,assessment f4„jnstallation-of retrofit measures for individual homes. A Pre -Work
Agreement (Ap�pe dix F) will be,completed'iand signed by the homeowner, Contractor and Program
Manager before'rneasures are performed. 2) Contracting out installation of retrofits to approved
licensed contractors2y3)Quality co trot and code compliance inspections will be conducted, that
include a !post retrofitvinspectionkt a licensed and credentialed Wind Mitigation Inspector.
Project Description- The€Retfefit Program will provide direct assistance to eligible homeowners.
Lass,*y y
Indian River County anticipants that this grant will provide windstorm mitigation to between five (5)
and ten (10) homes. These wind mitigation measures will protect homes from the damages of future
windstorms, hurricanes, and severe thunderstorms. Each home will receive a comprehensive
mitigation inspection resulting in a list of specific measures/retrofits that each home is in need of. As
a condition of funding, eligible homeowners will be required to undertake all of the wind mitigation
measures in accordance with the systemic approach. Upon completion of installation, a final
inspection will be performed on all contractor work. A licensed Wind Mitigation Inspector will be
contracted to perform the comprehensive mitigation inspection and identify the measures specific to
each house that are in need of retrofit. The installation of retrofits will be performed by a licensed
contractor, as appropriate to the mitigation measures. All installations will be completed in strict
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compliance with the Florida Building codes, and certified as appropriate by the County's Building
Department and all materials and workmanship is warranted for a period for not Tess than 1 year
(12 months) following final inspection.
Need/Justification- Indian River County is a county located in the Treasure Coast region in the
state of Florida. It is approximately 617 square miles with a population estimate of 141,994. About
14.7% of the population lives below the poverty line and the median household income for the
area is $44,645. Indian River is located directly on the eastern coast of Florida, and is susceptible
to the wind affects from multiple hazards including hurricanes, tropical cyclones, nor'easters, and
tornadoes. Financial assistance for the Indian River Residential Retrofit Program will particularly
contribute to the mitigation efforts of the residents throughout the., ounty.
Currentlfinancial information- Indian River County's adopted budget and financials can be found
in Appendix B.
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PROJECT TEAM
Resumes of all team members, including the County's Grants Consultant, detailing their
qualifications and experience can be found in Appendix A. Indian River County is a certified Drug -
Free Workplace and has implemented a Drug -Free Workplace policy, which is included along with
Exhibit D, in Appendix C.
Supervisor — Stan Boling
Mr. Boling is the County's Community Development Director with more than thirty (30) years of
planning and management experience. Mr. Boling has a Master's degree in Urban and Regional
Planning from the University of Florida.
Project Manager- William Schutt
Mr. Schutt's experience with Indian River County and his, -duration, makes him an excellent Project
Manager for a residential retrofit program. Mr. Schutt is the Senibi Ec nomic Development Planner
for the County and during his career has managed o =x$13 million'in_ rffederal and state grants,
including Small Cities Community Development BlorkGrants (CDBG) adst
nhe Neighborhood
Stabilization 1 and 3 programs. Mr. Schutt holds pM'asters in Urban/Regignal Planning and a BS in
Geography with a concentration in Land Use Planning and Environmental Anal-yksis from Central
Michigan 'University.
Project Manager- Sasan Rohani E �:
Mr. Rohani has been the Chief of Long Range Planning for.tFieCounty since 1989. He is currently
responsible for developing and implementing the Comprehensive Plan and Land Development
Regulations and he oversees the County(sASHIP.preogram. Mr.kRohani has taken and mastered many
successful projects, including the County'sNeighborhood Stabilization Programs and several Small,
Cities Community Develophmtt Block GrantVCDBG) forwnSrastructure;improvements. Mr. Rohani
�� i
holds a Masters in Urban/Regional.; Planning arida BS)0 National Development, along with teaching
credentials and publications on the'Practice ofP-lanningf Y.
Support- Megan Anne:Cox
Y: tri
Ms. Cox is the County's Housing Coordinator for thel>SHIP Program through our Community
Development-Dertpartment. Her-";currentiresponsibilities,;includin overseeingthe regulation of SHIP
/;•rligG:lb,- 11m.'4., b. 'Mi Y7. dpi''''4,11•,:-,r':4•;-, 'Ll 9 9
policies, procedures; ,a_ndahe guidelines establi_shed by Ffrlorida Housing Finance Corporation and the
Indian fRiv}et County Loca}I HousingwA,`ssistance PlanMs. Cox is responsible for the verification of
incomerand•program eligibilityyfor eachSHIP applicant, prepares program documents, contracts,
; �, v. t#, a,
mortgaged ocuments, •
and sat4sfactionyolmortgage agreements, processes payment requests from
program strategies, coordinateswith Iocal='Ienders, non-profit organizations, title companies, and
realtors, and of nLizes, administers, and conducts workshops, meetings, and training for applicants
and partners. , ': g-4
Building Official- Scott,McAdain;'
Mr. McAdam, is the Chiefi,Building?,Official for Indian River County, and brings a vast amount of
knowledge to the project teamerkegarding building codes and inspections.
Contract!d d Services -
Indian River County has selected and contracted with Guardian Community Resource Management
Inc. (Guardian) to provide full grant administration services, including application and program
administration in cooperation and conjunction with Indian River County and Indian River County
Emergency Management. Guardian will advertise for and vet licensed, insured and qualified
contractors to assist with the implementation of the Indian River Retrofit Program. Together in
agreement, Guardian and Indian River County will utilize contractors for the construction work on all
of the mitigation projects. The Wind Mitigation Inspector, will be responsible for completing the pre
and post mitigation insurance forms, a third -party vendor will conduct title searches on the
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applicant's homes, and an additional general contractor to oversee and inspect work progress in
conjunction with the Indian River Building Official to ensure compliance with all applicable Florida
Building Codes, local building codes, industry standards and Manufacturer's Specifications. All
contractors will be selected in accordance with the county's procurement procedures and Florida
Statutes.
Guardian Community Resource Management, Inc.
• J. Corbett Alday III- Vice President/COO
Mr. Alday's career in public funded projects began over twenty-two (22) years ago with the
Florida Small Cities Community Development Block Grant (CD,B'G) program. During his career, he
has continued his work with Small Cities CDBG, adding wor k ezp rience in a vast array of public
funding sources. These include: Special Appropriation, Disaster Recovery CDBG, Entitlement,
HMGP, SHIP, USDA, SRF, FDEP, FDOT, OTTED, EDA, EP%A;`:SWFMD, SRWMD, STAG, Historic
Preservation, Section 108 CDBG, FRDAP, FEMA, HUD;;SBA; HHRP, FHFC, NSP, and many others.
w_ ^-r FIVR,
Mr. Alday participates in and oversees bid and construction management, and manages the
environmental review processes consistent with:PV.EPA requirements4He holds a Bachelor's
-z_ tom_.
Degree in Engineering from FI. State Universityr�y }
• Christine M. Alday- President and CEO '4C'')-. .--
, �� ,i.` 33,E
Ms. Alday is the owner and President of Guardiari,Community��Resource Management Inc. She
has been working with grants and an -funded pro j ms„ i ice 2005. Her prior��,experience was
�;i
work ng for a private Fortune 500;company as an Accountant and Auditor. Christine Alday has
extensive experience with funding`agencycontracts and anaging and tracking all manner of
grants and loan -funded project dollarsand:is: responsible fo,r;�the overall financial management of
each project. Ms. Alday holds a Maste sa,Ln A couritancy anda'B A. in Accounting from the
University of S. Florida ���u^
• Donald M. Ridley-, Consttuctio , 1ana er''''',,%-_,, Ni IA
f rr _"
Mr. Ridley brings'ozer thirty-sevens(37) yearadoffsonstruction and construction oversight
experience to the team including'even (7) majbt disaster events. Mr. Ridley is experienced in
FEMA disaster recovery programs;,ncluding all Toms, policies and procedures related to disaster
event. H ,s_a, recognizedZnstroucticnprofessional'in Florida with a wide range of relevant
expeliencea ite_odeyelopment;uhousing;tutilities, water and sewer plants and many others. Mr.
Ridley?i Highly ezpe i enced i i c-,onstruction'��plaiis review, time management and cost control. Mr.
-�,
Ridl�eyy;=lis State of Florida-License&Standard Inspector, BN1431.
ltYt� "lT F-- N'-, p
�ry%? L•; -'-a A. �Z jam'.
�,�ki'-.
• Antonio Jenkins- Project Manager/Housing Specialist
Mr. Jenkinh'as over nine (9;) years oNxtensive operations and project coordination experience
and is well vegsed in the latest building standards and codes. Antonio manages the construction
administration`ar resident pr,q1kt representation for housing and land development programs,
including CDBG,'NSP;, SHIP, j7,10c0E, and others. Mr. Jenkins has an extensive background in
social and operation 'imanag;ement which enables him to provide excellent client customer
service and serves as a)invaluable asset in the -field and when face-to-face time is required with
clients. N ,,
• Velvel Burris- Office Manager/Intake Specialist
Ms. Burris is responsible for reviewing and managing the files of individual and household
applicants: homeowners, homebuyers, renters, and anyone else applying for grant or loan
funded financial assistance. Additionally, she is responsible for electronic file maintenance of all
grant documents and client records and files. Vel reviews requests from vendors for
reimbursement for compliance with applicable grant rules and regulations and assist with the
environmental review process. She has worked with a variety of programs and their varied
requirements for qualifying individuals and households, including CDBG, NSP, SHIP, HOME, and
others.
8
108
References
Although Indian River County is just beginning to become involved with the RCMP and mitigation
retrofits the County is not new to grant management. Since 2011, the County has been a recipient
of four (4) Small Cities Community Development Block Grants for projects related to flood and
drainage improvements, new sewer Tines/components and sewer hookups, in addition to storm water
mitigation in low to moderate income neighborhoods. Additionally, the County partnered with the
Treasure Coast Homeless Services Council, Inc. (TCHSC) and the Indian River County Housing
Authority and was awarded funds for the Neighborhood Stabilization Programs 1 and 3 which
resulted in projects to purchase foreclosed homes, rehabilitate those units, and sell and or rent them
to low and moderate and middle income buyers and or renters.
Indian River County also administers the County's Local HousingfAssistance Program (IRCLHAP)
which was established on April 6, 1993 pursuant to the State,Housing Initiatives Partnership (SHIP)
Program. IRCLHAP's purpose is to increase the availabilityof affordable housing units in the County
e-�, ti Axl "•
by providing low or no -interest loans for down payments and closing=Losts; loans for impact fees;
and loans for renovation of substandard housing unte--;t � its: Funding is frorn4the:-�, SHIP program. This
� r�.;.
program provides money to low income residentstto','perform improvements:V their homes. The
SHIP improvement work includes but is not limitedkto; home inspections torisppect all major systems
of the identified units including; before digital picturesiwith the initial inspectiot eport, prepare
detailed work write-up, prepare a cost estimate, and submit the ;work write-up and cost estimate to
staff, conduct pre-bid walk-thru for rehabilitation contraetorss4iterested in bidding4ethe project,
review bids submitted for the projeckndlmide comment -K.6 staff, review and approve any
change orders submitted for the project revisit+3��.the job and prep.Jare a punch list of unfinished items for
•` to l�`,. l_C �.
all completed jobs. Maintain documental of n of4notifications sent:�to: Contractors and or Bidders,
schedule) and monitor all inspections in a timely manner:.,and in accordance to contract and bid
timelines. Completion of all inspection requirryements condjeted in accordance with HUD Housing
'sti t. t'�«s
Quality Standard (HQS) antriEde l`�Housing Plan requirements , +t`'
The RCMP and SHIP p'rogrkams are ve--ry similar in how fesidentiar improvements/mitigation activities
are implemented. The following following have beenlused for projects funded under the SHIP
program:
Fes. .
Coast toCoast2Builders of Floridcca- License#;CGC1508812
Chris Dal,ess,% •`'�:,?ti:_ c"
4835 50�h Drive
Vero Bea
T,„,,
pFL 32967 ` x, °.
772-617=0731:,;\
Email: cdalesl�@comcast.net rr=., a1
De La Hoz Builder's1License#: GGC1514151
Jose and Hilda De La Hoz , ,!
258 Del Monte Road, p- _.,E=,,N
Sebastian FL 32958
772-228-+9723 `°-
Email: Hilda(adelahozbuilders.com
McAlhany Construction- License#: CGC1506951
Jim McAlhany
8120 U.S. Highway 1
Vero Beach, FL 32967
772-581-2850
Email: jim@mcalhanyconstruction.com
9
109
RDW Quality Builders- License #: CBC1259749
Richard Weisman
9611 North U.S. Highway 1
Sebastian, FL 32958
772-388-5131
Email: rdwqualitybuildersgmail.com
Guardian Community Resource Management, Inc.
3. Corbett Alday
352-437-3902
Corbett.alday@guardiancrm.com
Contracts with Guardian:
City of Avon Park (CDBG Housing Rehab)
Maria Sutherland, Admin Srv. Director,
(863)-452-4411, Sutherland@avonpark.cc ;_
ri,•:air
C'ty of Palm Coast - Housing Program (CDBGsHousing
Beau Falgout, Senior Planner 's '
(386) 986-3796, bfalgout@palmcoastgov.com. R�
x :a
In addition the following homeowners can attest�tonthe successfulness of �tI a Indian River
County i HIP Program:
Karelme Gonzalez r3,
S _, y �- !•_may
Received, SHIP funds for purchase assistance in 2002=:and minorxrehabs in 2006 & 2016
1116 13ti' Avenue SW`t ,,:-:� `�,
Vero Beach,`•�`
FL 32962 �=,; 5._
772-5322.4313 >.r, u 't.6. ;;:.,
Flor and,Alaor Goncalves; if
Received SHIP,funds for emergency` ehabilitation assistance in 2015
1816 Highland 'DriveSW "-`F}!•` `-4Y "'•••'i+ X' 'r,.
Vero Beach'; EL -329`62' -vbi
Pos305-52s7`t5.484 `tom'
i.;,1", _
Nockma yRoyalsfl N3;`T
Received 5H-11: f inds for purchase assistance and impact fees in 2016
2234 Waterside�Lane SW �.E.'
Vero Beach, FL 32&62!,c-
772-559-9085 - .y ,,,st•
ti >r
Martha Joy Richardson.�'f, ` L
Received SHIP funds for purchase assistance and impact fees in 2016
10062 Grace Avenue ��''
Fellsmere; FL 32948
954-304-0120
Shirley Harrington
Received SHIP funds for purchase assistance in 1999 and major rehabilitation in 2015
2495 8th Avenue SW
Vero Beach, FL 32962
772-501-3315
10
110
Indian River County has been a recipient of several
,in the past and currently. These grant dollars have
drainage, sewer lines and storm water. Completing
to manage and implement grant programs. To find
Arjuna Weragoda,
Capital Projects Manager
(772) 226-1834
aweragodaPircciov.com
Community Development Block Grants (CDBG)
been used to help improve and mitigate flood and
successful grants attests to the County's ability
out more about their work please contact:
Indian River County has been a recipient of SHIP funds and has been administering the Local
Housing Assistance Program since 1993. For more information„;please contact:
44' :`.47
Mr. Sasan Rohani, AICP m-
4:P
Chief, Long -Range Planning Section
Community Development
1801 27th Street
Vero Beach, FL 32960
Phone: (772) 226-1250
Fax: (772) 226-1922
srohani@ ircgov.com
0 Ps
_-l7'
11
111
WORK PLAN
Proiect Timeline:
The project timeline below indicates the estimated start and end date of the project as well as the
dates of key activities and milestones. No work shall be performed prior to the date on a fully
executed agreement, and No construction shall be started prior to the Division's approval of
the mitigation improvements. The completion of the tasks below will ensure that the project
meets the projected due dates.
Proiect Start: Date indicated on fully executed agreement.
Task 1: Identification and Inspection- Following receipt of an executed agreement, the County will
first rev ew the existing SHIP waiting list for viable residential homes to address. Homes must be
located within the boundaries of Indian River County, cor,t1crketet prior to March 1, 2002 and will be
limited to $200,000 assesses value. The County will beginmarket:Og�and outreach efforts for
Applicant recruitment. New Applicants will be pre-screened" for program;requirements, and
application packages will be completed for eligible homeowners. Prior,to i•nsspection, attempts will be
made to obtain a list of mitigation features to reduce the insurance premium from the homeowner's
insurance company. Initial inspections of identified homes will occur, and identification of possible
mitigation improvements and or mitigation deficiencies. The inspector shall determine whether the
residential structure can be retrofitted to effectively{irnpjove resistance to dama'ge:�,Days to
complete: Up to twenty-five (25) days `t=�;. .' 4,3:' tF ,
� Y�.3r s; x,.
Task 2: Submission of Identified Propetrerties., PrLoperty Infos caution Sheet (PIS) compiling
information requested for each residentia p opertyryidentified :four.;"pssible mitigation retrofits will be
completed. Included is information on each residence identifY in 9 t gwhether the residence is site built,
,�
if any uripermitted work has.occurred at the residence whether it istllthe homeowner's primary
residence, if any outstandi%igkliensor judgments exist ornEthe property;and color photographs of the
property,. Days to co pallvete`: up to SkfollowingtTgas x , X `-'40;k:,,,_
;-::-A-+!� `•- i J fi t/
Deliverable 1- Submit,=yin an electronic formatthe completed Initial Property Information
Spreadsheet (PIS). All'tke,tequested_informationOdentified by the PIS is required and shall be
provided.,including multipte1/44`r)photagraphs provided in digital format. Initial PIS due within
thirt;3:0; da"sof_the final coiit act exec utibn daterAny additional or deleted properties are due
5 2017. -4% r�:-
by April l` u ?° � 742
Task 3: Scopeof Work Development-` S -cope of Work (SOW) shall be developed for each property
approved bnZthe Division, based:ion the i litigation measures identified in the PIS and approved by
the Division. If required by the'Bailding Official, certified drawings will be developed for mitigation
improvements and approved by a;State of Florida Registered Professional Engineer or Florida
Registered Architectas: required. EI`k. n accordance with the County's procurement policies and procedures, a
Qualified, Licensed Flo�'ida-Contracto will be hired to complete the SOW for each Division approved
residential structure, detailed fur'the'r in V: Cost Control. Days to complete: 45-60 days following
au•::a
approvall of PIS by the Divi"s on
V
Deliverable 2- Submit, in an electronic format, within fourteen (14) days of contractor
selection, a spreadsheet that contains the following information:
1. RCMP Project Number;
2. Date of Report;
3. Property Owner's Name;
4. Selected Contractor's Name and date of Contractor selection for each mitigation
measure; and,
5. Florida Product Approval Code for each mitigation product to be installed.
12
112
Task 4: Construction -Upon completion of Tasks 1 through 3, the construction phase shall begin. All
mitigation measures as approved by the Division and identified on the PIS shall be completed by a
qualified, licensed, Florida contractor. Days to complete: 45 days from actual construction start,
continuing until all projects are complete.
Deliverable 3- Based on the work noted in Task 4, Deliverable 3 is due on a regular basis, but
shall be submitted quarterly. Quarterly reports are due to the Division no later than ten (10)
days after the end of each quarter of the program year and shall be sent each quarter until
submission of the administrative close-out report. End of quarter dates are March 31, 2016, June
30, 2016, September 30, 2016 and December 31, 2016. Quarterly reports will include current
status and progress by the County and all subcontractors in completing the work described in the
Scope of Work and the expenditure of funds under the Agreement, in addition to any other
information requested by the Division. fig'
F,�
Deliverable 3 shall also include the following:71
e'
1 Recipients Invoice
2 Request for Reimbursement- Construction5,&trAdministratiom(Attachment D of Award
Agreement) ,_=z N... .�
Copies of Canceled Checks or Electronic Funds Payment Verification.,
4 Quarterly Report `-"'Z1Y
5 Affidavit of Partial Competition (if applic i'le=) «a n.
BUDGET: The Budget is designed to ra_"ccount for RCMP Awarded" Funds. Each invoice -and Request for
Reimbursement should clearly identifytft,e,ount of RCMPfunds requested and provide supporting
documentation. The final invoice shall be>submitted within sixty: (;60) days after the expiration date
- �:.
of the Agreement with the Division. ��:- •cd...�:.
' 4 r ,.'3 . �::
Task 5: Final Inspection-AUpon completion of�rnitigation'Nretrofit empro ements, a post inspection will
be completed to ensure that all •s o{pe of work`ist msea.repproperly:completed in compliance with all
relevant permits, codes-- standards fld specifications: Inspectionswill be performed by a licensed
building official/inspectot°and the Project Managerfo.s identified in the Project Team. Days to
complete: Within seven (7) clays fromco_nstruction".completion for each property.
�'. n; � ..c:- rar
Delivera'ble_4 4F: n al_Inspection, Submit�a:'Final Clos;Out Package CD no later than May 15, 2017
to include the following• ' '--4.-r-31--, 'v '
�1. ,Request for F nal:Inspect o'n? �4 fi%
- ..
a�l. iX \ err_:
2./A\:CD or other digital media that contains electronic folders for each property
3. Ar electronic spreadsheet including required information on each property
The Final Reimbursement Request must be submitted by July 15, 2017.
.... 0"-I'
.A rte,
Project End: June 3020,,17. <,,,,,:!fes`•,':
Work responsibilities`' :� rr }
. cir'
'tom
Project Manager, William Schutt - M. Schutt's responsibilities are program oversight, applicant
eligibility' interviewing, staff supervision, review of construction contract documents, approval of
contractor invoices for payment, monitoring program expenditures and production, field inspections,
and completion of all program paperwork and deliverables. His estimated time demands of this
program are ten (10) hours (average) per week.
Project Manager, Sasan Rohani - Mr. Rohani's responsibilities are the coordination of implementation
with co -Project Manager. William Schutt. His estimated time demands of this program are two (2)
hours (average) per week.
13
113
Support- Megan Anne Cox- Ms. Cox's responsibilities are processing payment requests from
contractors, assisting with the development of quarterly reports and reimbursement requests, and
ensuring all services are contracted in a manner consistent with Indian River County's
policies/procedures and Florida Statutes. Her estimated time demands are six (6) hours (average)
per week.
i
Building Official- Scott McAdam- Mr. McAdam's responsibility is to ensure all construction work is
done according to Florida Building Code and local building regulations. His estimated time demands
are approximately two (2) hours (average) per week.
Contracted Consultant/Vendors- Guardian Community Resource M awn. agement, Inc. - The firm
provide full grant administration services, including applicationrana:program administration as per
their contracted Scope of Work. A Wind Mitigation Inspector,4 , lI be responsible for completely the
pre and post mitigation insurance forms, a third-party vendo will. conduct title searches on the
applicantls homes, and an additional general contractor,tAtOuersee;and inspect work progress. A
Housing Specialist will manage the program, including: work write ups.,;bidding, payments and
reports. `,ft�'u' ..
Methodology/Measures: +n T `0;'
Performance measures- The Retrofit Program will retrofit between..five (5) and'•ten;-(10) homeowner
occupied homes of Indian River County,-.residents. Thelifollowing:measures will be'��used to evaluate
the program's performance: 4' :i,..; ` I �
1. Adherence to project timeline .0
2. Number of homes mitigated .4 ��
3. Total number of openings covered " ? h e I
4. Number of retrofit measures passing-onspection .at4first inspection
itif
5. Costs incurred as compared to those establishedaip scope of wp.rik
6. Results of Homeowner Satisfaction Surveys (App5)-
.1,-"-
Meeting
endixiEti) .
.F e:..� ,r}c hJ L
Meeting Scheduled Deadlines- The rrnanagement ap proach proposed is to closely monitor production
goals and timelines. Key staff,will h,a e.weekly thea-Ons with the Project Manager, William Schutt,
to review the,progress of tasgeekl:,,ens re;the complet on of deliverables as set in the project
timeline. These-checkins will also allow forthe:identification and troubleshooting of any potential
obstacles Additionally.;the�competiYive bid processhelps to ensure that project benchmarks and
scheduleszare met. The procuurement,process hasTrigi'd deadlines, and performance records of
contractors adherence to succhla,Thosewthat have not performed as expected are disqualified, thus
allowing for•!th'e selection of responsible ti'rnely contractors with proven records of schedule
„rf, r•.r r,
adherence. 'k,.,?-,,=
Equi menta - �< 'I'#�
FA
Indian River will not'pu�rchase equipment to fulfill the Scope of Work of the Retrofit Program. Existing
office equipment and facilities wxllrbe utilized for program administration, and contractors will
I f F. tt� 'b
provide f Il necessary equipmei.t. to complete construction work.
�, .K.;.tr
-Ar
Subcontractors:
Indian River will utilize the services of subcontractors for wind mitigation inspections and
construction. Respective Scopes of Services are found in Appendix D.
Capacity to Accomplish Project:
Indian River, along with Indian River County Emergency Management, has the infrastructure,
resources, and staff, beyond those supported by grant funds and identified as the project team.
Indian River County can provide additional staff and resources such as additional planners, financial
specialists, building inspectors, general contractors, and access to more than 1,000 vendors.
14
114
NEED/JUSTIFICATION
Wind Mitigation Need:
Indian River County is a county located in the Treasure Coast region in the state of Florida. It is
approximately 617 square miles with a population estimate of 141,994 and resides just off of the
Atlantic Ocean. It is highly susceptible to wind hazards from storms that are strengthened by the
presence of the Atlantic Ocean. Indian River County also has an abundance of older homes dating
back before the 2002 Hurricane Andrew Building Codes.
Florida Hurricane Impacts
Indian River County as a whole, has seen a history of susceptibilitji.to hurricanes. Tropical Cyclones
do not distinguish between jurisdictional boundaries and cancausFeFwind gusts of above 145 mph.
S� i c:
Indian River in particular has seen twelve (12) tropical cy I peYs-since 2000, of which, both Hurricane
Frances a Category 2 hurricane with maximum sustained4inds�of105-mph, when it hit Indian
is tn�•,.,t c= ,,
River, caused an estimated $850 million in damage to insured property in Indian River County.
Hurricane Jeanne a Category 3 hurricane with windsestirnated at 121mph, caused an estimated $2
billion in damage to insured property Indian RiverµCounty. Hurricane Fraeces impacted fifty-four (54)
single family dwellings, while Hurricane Jeanne caused structural damage'°to'over 110 single family
residences. According to the National Climatic Data.Center Storm Events Database
(htto://www.ncdc.noaa.gov/stormevents ), there have been twenty (20) tornado events reported in
Indian River County between 1950 and 2014. Eight w4ere:FO, four were EFO, six were EF1, and two
were F2 magnitude events. NCDC data -indicates that the'reth`as_been one tornado=related injury, no
deaths, and $1,940,000 in property darnage.associated withktornado events in the County. Much of
=1 ni-'c'1� 44•q•.���
the damage caused to residential homesT -o h':these storms�and:�winds could have been prevented or
limited through mitigation retrofits. Tropi,aI Sto.rrn� saac produce widespread urban and lowland
flooding across much of the County impacting many residents. Twenty seven (27) manufactured
ri. . �F{�+ni� :r}-R"a
homes and two single family ,homes were damaged. Indian:.River County has experienced a total of
eight (8)jsignificant flooding"eye ts, between the periodsof�.M194;7-2015 therefore there is a twelve
percent (I12%) annualfch hce of#ai nificant fl odin'g`event tokoetur in Indian River County.
•
Hurricane Vulnerability 4 ' i iv-"
According to the 2010 U.S e,nsus,datarfor Indian River County, there were approximately 14,409
homes builtsbetween.1990 and�January=.1 1999. Another 15,896 homes were built between 2000-
i:F -7 iia- of {�3:. 2' Y-.� tG'(:vy
2005. Tha_t;iflu'strates:a potential��of�;some 62.9:8:homes;that were built prior to the Andrew Building
Codes which was brou`ghtcabout in'`March of 2002The State of Florida is under extreme hurricane
danger��for:six (6) months,du`ring the: h rricane season. In addition, Indian River County is also
susceptible to, other severe w d, eventS4ccurring from tornadoes, thunderstorms, tropical storms,
tsunami, in-lWooding and or_easters4fFlo ida is the most vulnerable state in the nation to the
impacts of hurricanes and tropicarstorms. The Indian River area is largely a flat, low-lying plain. The
potential; for prope4y damage a rdhuman casualties in Indian River County has been increased by
the rapid growth of41)e-County oviel-ithe last few decades, particularly along the coastline. According
to the Indian River county Unified��L'ocal Mitigation Strategy, approved June 2015, the residential
building occupancy exposure ineandian River County for 2014 was 12,906,280 ($1000), which is
79.1% of the total.
Financial Need:
According to census data, 14.7% of Indian River County residents were at or below the poverty line.
There is 'also an estimated 27.2% of the population that are over the age of 65, which is greater
than thejFlorida average of 17%. With a large portion of Indian River County's residents residing
near the coastline and the highest estimated number of persons below the poverty level. Indian
River is an excellent candidate for financial assistance.
' 15
115
Solution:
Indian River County, along with County Emergency Management, is interested in partnering with the
State Division of Emergency Management on the Indian River Residential Retrofit Program to
address the above needs. Indian River County is seeking $194,000 in Hurricane Loss Mitigation
funds to support the mitigation of qualified homes through the Indian River Residential Retrofit
Program. The Retrofit Program will focus on a systemic approach that combines all aspects of wind
mitigation solutions, including roof improvements (sheathing, covering, deck, water barrier), gable
end reinforcements, straps, protection on openings (e.g., exterior/garage doors, windows, soffits
and roof ventilations) and anchoring of wall or floor units to the foundation. This will afford the
homeowner an increased level of protection during windstorm events, while reducing homeowner
insurance costs in our community. This will in return limit the property damages and loss. As wind
mitigation measures can lower homeowner's insurance premiums the Retrofit Program will use the
Florida Uniform Mitigation Verification Form, which will be given',to the homeowner to submit to their
insurance company.
V Y
Benefits:
The Retrofit Program offers both short and long-term;.benefits for participating homeowners, the
community, and the public at large. First, the pg.ram enables familiesTa financial feasible way to
obtain wind mitigation retrofits for their homes; that otherwise would not b0b1e to. This may allow
those residents to stay in their homes and shelter iniplace during wind storm events. This may in
turn help to reduce demand on scarce resources suchfas shelter-beds/space. The,fetrofit Program
may also reduce the need for Federal Emergency ManagementvAgency (FEMA) expenditures for
temporary housing of individuals displ"a ced,sjfrom their home's,'lnithe event of damage major
windstorms, as well as reducing the potential number of in Ci7re�s and deaths attributable to these
storms. Another potential benefit for programgpa�rticipants is th�etexpected savings the mitigation
measures could provide in the form of yeaI;y disEo.un`ts.in home`ow.ner insurance premiums. This
amount can add up to a considerable sum ovk1.er the lifeeoftthe measures. This is especially important
for the low and moderateTincome.homeowners ;with limitedfinancial resources or those that would
otherwise choose not to obtain -aleowner s insuranc0becauserof the pre -mitigation retrofits cost.
16
116
COST CONTROL
Indian River County anticipates providing windstorm mitigation for between five (5) and ten (10)
homeowners. These wind mitigation measures will protect homes from the damages of future
windstorms, hurricanes, and severe thunderstorms. The Retrofit Program will focus on a systemic
approach that combines all aspects of wind mitigation solutions, including roof improvements
(sheathing, covering, deck, water barrier), gable end reinforcements, straps, protection on openings
(e.g., exterior/garage doors, windows, soffits and roof ventilations) and anchoring of wall or floor
units to the foundation. This will in return limit the property damages and foss, while reducing
homeowner insurance costs in our community. The management approach proposed, as detailed in
the Work Plan, is to closely monitor program tasks, deadlines, and,7expenses to ensure the project
proceeds according to the proposed timeline within the grant'santicipated budget allowance. In
accordance with the County's Purchasing Policy, the Countywill4ake the following steps to control
costs and limit expenditures of the Indian River Resident&&.) e_tr6fit,Program:
._�
1. In all cases, a requisition must be prepared4i d properly approved prior to authorizing any
work or delivery by a vendor. 4flszz ,a,. :,,..
2. The Project Manager and Grants Consultant:Will process requisition;Qequests on a daily basis,
t"�
ensuring responsibility and accountabili in, rocurement.
tY�,�aP
3. The principles of competitive purchasing andrbest buy at Ieast cost shoul�d'be implemented and
E :- _� P
realized as a primary objective. q:. .�<: =
4. Responsible, cost effective procurement decisionshodtie made for all supplies and services
r._ _`mph.. `,,,, :r^nty
for the County's use. u.,-?;} #;
5. It is thegeneralpolicy ' a nt p `
of the Count._,to urchase sVt ndard commercial products whenever
practical. When developing spec fications, accepted cd'rahercial standards shall be used and
unique requirements shall be avoided, to the';extent practical. Specifications that list a Brand
Name "Or Equal description are intended to be`descriptive and; not restrictive, and to indicate
the minimum quality:tanld:,characteristics5of the.productss,that willbe accepted.
.�y Kc..J >�.it; • •�: Z� �{'fY�,+l"',�g. -tea`{ •.rn
6. The requisition, must include,-:�appropriate docuirrmentation;that the County's adopted Purchasing
Policies and Procedures were followed. Ther.•.emust be documentation showing that quotes or
bids were obtained -if, appropriate.
7. Monthly, (or moreNf�r.,.,equently4asy2eeded),Yhe; Project Manager and Grants Consultant will
rate a
genend d*stribute to�departme4tsa Budget:.Status Report - showing, by account line, the
tota.aPprouebuget amount encum6:ered `to'� date, and remaining funds available to be
'encumbered, -.41,1,11-0.-nhOpen Purchase Order' Report +
8. •TjheCounty shall use;;its StateHousing Initiative Partnership (SHIP) contractors and service
providers and procedures for contracting/hiring those service providers. The County may, as
neede liAprocure additional: contractors and service providers following the same procurement
procedu'resas the County.s�SHIP program. The County shall solicit service of contractors to
perform th_etRCMP relatedetrofit jobs. A minimum of 2 bids for 2 licensed contractors are
rquired.4 %
9. Change order' procedures; require review by the Project Manager and Grants Consultant at a
minimum, and dependingoon the total value of the purchase and amount of change requested,
might also require'County'Administrator or County Commission approval.
10. Change order procedures require review by the Project Manager and Grants Consultant at a
minimum, and depending on the total value of the purchase and amount of change requested,
might also require County Administrator or County Commission approval.
11. Indian River utilizes cooperative purchasing when appropriate and allowed.
12. No purchase can be made unless funding is available. Ensuring sufficient and proper funding
prior to a purchase is the responsibility of the requesting department.
13. No construction shall be started prior to the Division's approval of the mitigation improvements.
17
117
Program Costs- Expenses for construction coordination, preparing work write-ups, conducting
housing inspections, and quality control monitoring of projects. Actual contractor cost for project
construction will likewise be charged as program cost. Direct costs: Activities or services that benefit
a specific project. For example: project specific construction costs, materials, and inspections.
Administrative Costs- Administrative expenses (not to exceed 10% or $19,400) incurred for
managing the program includes the costs that are not project -specific, but are necessary and
contribute to the overall progression of the program. Indirect Costs: Costs related to for example:
Contractual Services for program management, utilities, rent, and miscellaneous supplies purchased
in bulk
-
if -4rev:h'
Other Direct Costs- Printing and copying will be required for outreach materials (flyers, brochures,
etc.) and application materials(application and supporting docmentation) that will be distributed
and mailed to residents. Total cost for supplies will not exceed ,% or $1,940 and
marketing/advertising costs will not exceed 2% or $3,880`•61AtheZAdministrative Costs.
Equipment- Indian River will not purchase equipme,rit,p2'fulfilI the Scope:•gf Work of the Retrofit
Program. Contractual Services will utilize their offce._equipment and facilities in addition to limited
County space for program administration, and contractors will provide all necessary equipment to
complete construction work. _ '-
•
.ti
18
118
Appendix A
Appendix B
Appendix C
Appendix D:
Appendix E:
Appendix F:
Appendix G:
INDEX OF APPENDIXES
<er
"cr-z
: Resumes
: County Financials
,..177.'
: Exhibit D/ Drug -Free Workplace`
Policy -,,..
Subcontractor Scopes 6fWork
Homeowner Satisfaction Sur,,A4ey,
Pre -Work Agreement,
Exhibit B/Acknowitdgentent
1.5
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19
119
Appendix
A:
PROFESSIONAL CREDENTIALS
STAN BOLING, AICP
DIRECTOR, INDIAN RIVER COUNTY
COMMUNITY DEVELOPMENT DEPARTMENT
Education:
Bachelor's Degree (BA) in Urban Studies, University of Florida, 1982
Master's Degree (MAURP) in Urban and Regional Planning, University of Florida, 1984
Professional Employment:
Community Development Director, Indian River County 2013 - present
Planning Director, Indian River County 1990 — 2013
Planning Current Development Section Chief Indian River County 1987 — 1990
Staff P anner, Indian River County 1984 — 1987
Planning Intern, City of Gainesville 1983 — 1984
Professional Affiliations/Associations:
Phi Beta Kappa, member
American Planning Association, member
American Institute of Certified Planners (AICP), member
Committees & Boards:
Staff advisor to Board of County Commissioners
Staff advisor to Planning and Zoning Commission
Staff advisor to Board of Zoning Adjustments
Staff advisor to Technical Review Committee
Staff advisor to Public School Planning Elected Officials Oversight Committee
Staff advisor to Public School Planning Citizens Oversight Committee
Staff advisor to Corridor/Aesthetic Review Committees
Member: Local Mitigation Strategy Working Group
Chairman: Public School Planning Staff Working Group
Past Chairman: Technical Advisory Committee
Project Experience:
Comprehensive Plan Amendments
Comprehensive Plan Evaluation and Appraisal Report (EAR)
Land Development Regulations (LDRs)
Zoning Ordinances
Developments of Regional Impact (DRI), Traditional Neighborhood Design (TND) Projects
Concurrency and Impact Fee Management
Planned Development, Site Plan, Subdivision Project Reviews & Management
Neighborhood Plans, Corridor Plans
School Siting Studies
Permit Review and Management
20
120
William J. Schutt, AICP
4890 12th Place
Vero Beach, FL 32966
(772) 321-7314
bschutt2CgmaiJ.com
EDUCATION
UNIVERSITY
AWARDS
.
AND
Bachelor of Science, Central Michigan University, May 1997, Major: Geography, Concentration: Land
Use Planning and Environmental Analysis, Minors: History and Earth Science
• Deans List, 1995, 1996 and spring semester of 1997
• Numerous Recognition's for Cross Country and Track including: NCAA Division I Academic All-
American, 1996; Mid -American Conference (MAC) Presidential Award, 1997; Academic/Athletic
All -MAC, 1995, 1996 and 1997; CMU Academic/Athletic Excellence Award, 1994, 1996 and 1997
and NCAA Division 1 All -District Athlete for cross country, 1996
Master in Urban and Regional Planning, Michigan State University, May 1999, Concentration:
Economic Development
• Recipient of HUD Community Development Work Study award, 1997-1999
• NCAA Division I All -District Athlete for cross country, 1997
PROFESSIONAL
EMPLOYMENT
Indian River County Community Development Department, Vero Beach, FL
Senior Economic Development Planner: March 2004 - Present
• Managed with a consultant a $6.8 million 2005 Disaster Recovery Initiative Community
Development Block Grant (CDBG).
• Managed with consultant a $4.6 million Neighborhood Stabilization Program 1 CDBG.
• Managed a $1.5 million Neighborhood Stabilization Program 3 CDBG.
• Managed with consultant a $750,000 Neighborhood Revitalization CDBG.
• Worked to develop new countywide impact fees and establish computer impact fee management
system.
• Worked to develop school concurrency policies and regulations.
• Prepared Evaluation and Appraisal Report and subsequent update of Introductory, Economic
Development, Capital Improvements, and Public School Facilities Elements of the County's
Comprehensive Plan.
• Processed rezoning and land use amendment applications.
• Staff support for various committees, commissions, and councils (Economic Development Council.
Citizens Advisory Task Force, Planning and Zoning Commission, Board of County Commissioners,
others as needed).
• Prepared various demographic and economic statistical reports.
• Assisting public with various zoning regulations, including site plan review requirements.
• Managing local jobs grant program. Developed computer spreadsheets and tracking forms.
Analyzing yearly employment data and preparing payments.
• Coordinating with state and companies on Local Jobs Grant Program and Qualified Target Industry
program.
• Managing annual update to the County's Capital Improvements Program.
• Working with County Tax Abatement Program.
• Worked with Chamber of Commerce to establish an Enterprise Zone.
• Worked to establish a Brownfield Redevelopment Area.
• Worked with consultant to complete economic studies.
21
121
William J. Schutt - Resume
Page 2
Langworthy, Strader, LeBlanc & Associates (LSL Planning, Inc.), Grand Rapids, MI
Project Planner: July 2002 — February 2004
• Developed master plans, revised zoning ordinances, created corridor plans, conducted housing
needs studies, assisted in creating downtown improvement plans.
• Reviewed site plans for various governments including a county, cities, villages and townships.
• Planner for Spring Lake Township: Temporary position to improve department operations and
service to public. Duties included staff reports, site inspections, file reorganization and database
creation, attended various meetings including planning commission and zoning board of appeals.
Assisted public, created regulatory information sheets for public, worked with escrow accounts,
worked with county and state agencies for project coordination and worked as wetlands ordinance
enforcement officer.
City of Kentwood Community Development Department, Kentwood, M1
Planner 11: June 2001 - June 2002
Assistant Planner: June 1999 - June 2001
• Staff support for the city's planning commission. zoning board of appeals and historic preservation
commission and committees thereof. Work for these included establishment of a historic district, site
plan reviews, PUD reviews, special land use reviews and variance requests.
• Administered and enforced the city's zoning ordinance and other related ordinances
• Served on a zoning ordinance update consultant selection committee.
• Assisted customers on a daily basis.
• Guided and supported a Census 2000 complete count committee through various promotional/
public relation efforts.
• Worked on special assignments including a survey and analysis of outdoor lighting conditions
subsequent development of a lighting ordinance and presentation at state planning conference.
• Developed a residential handbook that explained city regulations and how to obtain assistance.
City of Owosso Planning and Community Development Department, Owosso, MI
Internship: January 1999 — May 1999
• Contributed to the evaluation of the historic central business district to determine commercial and
residential development potential.
• Contributed to the development of a downtown parking management plan.
• Evaluated the potential to create a historic district within the downtown business district .
Charter Township of Meridian Dept. of Community Planning and Development; Okemos, MI
Internship: August 1997 - December 1998
• Reviewed township sign standards and existing conditions. Presented recommendations for
improvements.
• Reviewed urban growth boundaries and advised planning commission on pros and cons.
• Worked under the direction of a senior planner and a planning commission committee in writing
sections of a sub -area plan.
• Researched and explained the potential for a downtown development authority.
• Assisted with revisions to commercial districts of the township zoning ordinance.
Saint Clair County Metropolitan Planning Commission, Port Huron, MI
Internship: May 1996 - August 1996
• Analyzed demographic data and aerial photographs for a corridor study and presented findings
to the planning commission in the form of maps, graphs and charts.
• Contributed to the development of a Geographic Information System.
22
122
William J. Schutt — Resume
Page 3
PROFESSIONAL
MEMBERSHIPS
■ American Institute of Certified Planners (AICP) since 2001.
• American Planning Association (APA) since 1998.
APA Florida (FAPA) 2004 to present.
■ Michigan Society of Planning 1997 to 2004.
• The National Development Council Economic Development Finance 101, Ocala, FL, May 2005
HOUSING
&
• Disaster Recovery Initiative CDBG Workshop, Lakeland, FL, September 2005
GRANT
• Neighborhood Stabilization Program (NSP) CDBG Workshop, Tallahassee, FL, November 2008.
RELATED
• NSP CDBG Workshop, Tallahassee, FL, June 2009.
TRAINING
• CDBG Environmental Training, Deltona, FL, May 2011.
• NSP CDBG Workshop, Orlando, FL, September 2011.
• NSP CDBG Workshop, Orlando, FL, June 2012.
• List of non -housing and non -grant specific training/workshops available upon request.
HOME OWNER
• Interior renovations for bathroom, 2°d floor master bedroom, and kitchen. Renovations involved
removal of chimney and re-routing exhaust for gas hot water heater in basement. Installed new
HOUSING REHAB
skylight. Added insulation in attic and corrected ventilation problem. Re-drywalled bedroom and
&
bathroom. Installed new sinks, plumbing and lighting fixtures in kitchen and bathroom. Installed
MAINTENANCE
new kitchen cabinets and countertop. Installed new flooring.
EXPERIENCE
• Constructed room addition onto home. Managed mason and electrical subcontractors and then
completed remaining work on own, including installing hurricane impact sliding glass doors,
completing stucco, installing insulation, completing dry -walling, and finish work.
• Screened in porch.
• Re -shingled roofs/parts of roofs.
• Replaced standard hot water heater with heat pump hot water heater.
• Replaced skylight with hurricane impact skylight.
• General repair work throughout my homes, including replacement of dishwashers, washers and
dryers, electrical outlets, ceiling fans, Tight fixtures, fuses, pool enclosure screening, AC
maintenance activities, etc.
I
23
123
SASAN ROHANI, AICP
4690 Josephine Manor S.W.
Vero Beach, Fl. 32986
sasanvero@hotmail.com
(772) 643-4022
Education:
Bachelor's Degree (BS) in National Development with emphasis in Urban and Regional
Planning, Shiraz University, 1974
Master's Degree (MPL) in Urban and Regional Planning, University of Southern California,
1976
Professional Employment:
Chief, Long -Range Planning, Indian River County 1989 -present
Senior Planner, Palm Beach County 1987-1989
Self -Employed 1983-1987
Assistant Professor, Shiraz University, Department of Urban and Regional Planning and
Economic Development 1976-1983
Professional Affiliations and Associations:
• American Planning Association, member
American Institute of Certified Planners (AICP) member
Committee & Boards Participation at Indian River County
•
.`
• •
•
1
•
Staff advisor to Board of County Commissioners
Staff advisor to Planning and Zoning Commission
Staff advisor to Economic Development Council
Staff advisor to Affordable Housing Advisory Committee
Staff advisor to Indian River County Affordable Housing Partnership Group
Staff advisor to Indian River County Affordable Housing Loan Review Committee
Staff advisor to Wabasso Corridor Plan Task Force
Staff advisor to Gifford Neighborhood Plan Task Force
Staff advisor to Roseland Neighborhood Plan Task Force
Staff advisor to CDBG Citizen Advisory Task Force
Conductor of Homebuyers Educational Workshop
Specific Planning Work Experiences
• Comprehensive Plan Preparation
• Comprehensive Plan Text and Land Use Amendments
• Comprehensive Plan Evaluation & Appraisal Report (EAR) Preparation
• Land Development Regulations (LDR) Preparation and Amendments
124
Zoning Ordinance Preparation
Concurrency Management administration
Community Development Block Grant administration
Corridor Plans preparation
Economic Development Plans preparation
Neighborhood Plans preparation
Local Housing Assistance Plan preparation
Impact Fee and Concurrency Administration
Local Housing Assistance Program (State Housing Initiative Partnership Program)
Administration
Federal and State Grant Administration
Population Estimate and Projection
Taught University Level Classes
Involved with two New Town Design and Development
Specific Teaching Experiences (Courses taught at the Shiraz University)
Principal and Practice of Planning
Principal and Practice of Development
Introduction to Planning
Principal and Practice of Economic Development
Regional Planning and Location Theory
Urbanization and Development of New Towns
Urban Growth and Redevelopment
Publications
■ Principal and Practice of Planning (in Farsi Language)
■ Principal and Practice of New Town Development (in Farsi Language)
hAsasan's personal\sasan resume.doc
125
Megan Anne Cox
314 13th Lane SW, Vero Beach, FL 32962 • Cell: (304) 886-5349
Qualifications Summary
Administrative and customer service support specialist experienced working in fast -paced,
professional environments demanding strong organizational, technical, and interpersonal
skills. Highly trustworthy and ethical; committed to superior customer service.
Confident and poised in interactions with individuals of all levels. Detail -oriented and resourceful
in completing projects; able to multi -task efficiently. Capabilities include:
• Customer Service & Reception
• Word Processing & Typing
• Microsoft Word, Excel, and PowerPoint
• Accounts Payable/ Receivable
• Filing, Scanning, & Data Archiving
• Office Supply Ordering
Experience Highlights
Housing and Community Development Programs
• Under the direct supervision of the housing administrator, regulate SHIP policies, procedures, and
guidelines established by Florida Housing Finance Corporation and the Indian River County Local
Housing Assistance Plan for the following housing strategies: Purchase Assistance, Rehabilitation,
Emergency Rehabilitation, Impact Fee Assistance
• Verify income and program eligibility for each SHIP applicant
• Prepare program documents, contracts, mortgage documents, and satisfaction of mortgage agreements
• Process payment requests from program strategies
• Coordinate with local lenders, non-profit organizations, title companies, and realtors
• Organize, administer, and conduct workshops, meetings, and training for applicants and partners
Administrative Support
• Performed administrative, trust, and financial support functions for the vice-president
of a large wealth management firm. Coordinated and managed multiple priorities.
• Processed accounts payable, receivable, and payroll for clients managed under the
same wealth management firm.
• Assisted in general accounting functions and produced up-to-date sales tracking
spreadsheets while working with a wealth management relationship manager.
Management & Supervision
• Promoted rapidly from a banking teller to a teller supervisor in a growing wealth
management banking branch. Responsible for all vault cash inventory and supply
and supervised tellers in accordance with all banking policies and procedures.
• Participated in staff onboarding, training, and scheduling.
Employment History
HOUSING COORDINATOR, Indian River County SHIP Program, Community Development
CUSTOMER SERVICE SPECIALIST, Indian River County Utilities, Vero Beach, FL
SALES & SERVICE SPECIALIST/TRUST DEPT, PNC Wealth Management, Vero Beach, FL
RECEPTIONIST, PNC Wealth Management, Vero Beach, FL
TELLER SUPERVISOR, PNC Wealth Management, Vero Beach, FL
TELLER, Regions Bank, Albany, GA
TELLER, My Bank! First United Bank and Trust, Inwood, WV
Education
Indian River State College
Associate of Arts Degree, Pursuing Anticipated Graduation 2018 Current GPA 4.o
Musselma.n High School
High School Diploma Graduated 2003
Awards
PNC Fraud Fighter Award, October 2010
PNC Chairman's Referral Award
PNC Spotlight Award, Levels 1 & 2, February 2011
PNC Performance Award Nominee
126
Christine Alday, President and CEO
Ms=,'Alday is'the owner:and.President of'G'u`ar=dian Community; Resource, Management;
has been working with grants.and, loan=funded programsrsince 2005:'.Her prior experiencewas=
worrk..forain
t g pmrate;Fortune 50Q compan.yNas,an:Accountant.and Auditor.`:CFinstine.has�"_Fiands on°_-
= financial management experiencewith federal,'state, localand= private, funding=sources Christine-.
Alloy hes extensiveexpeiience witFh,fundingagency contracts and managing and;tracking:all
manner of_grants and loan funded project dollars;and is responsiblexfo�',ttie, overall,:financial
management of. each project.;
Professional highlights and duties:
Ms. Alday develops financial tracking for all grants and loan -
funded federal and state projects and ensures accurate
financial management. She has over fifteen (15) years of audit,
accounting, and financial management experience, and over
eight (8) years of grants consulting and program administration
experience. She is responsible for contract management,
monitoring preparation and managing client relations.
She has worked on housing and infrastructure projects totaling
more than $700,000,000 in funding from myriad sources.
For our publicly funded projects, she:
• Creates a duplicate project budget and reconciles it
regularly with the local government and the funding
agency.
• Reviews budgets and financial plans for accuracy and
appropriateness.
• Coordinates with client auditors on financial questions
related to the grants.
• Conducts a review of all grant close-out packages and
provides a balance of project budgets prior to closeout.
• Reviews client procedures/policies as needed, including
substantive tests of internal controls, & evaluate internal
methodology.
127
Corbett Alday III, Vice President/COO
' Mr Alda "s career°iii; ut lic fundedro ectsbegancover twenty two` 22 aar.§.: ogo with the Florida
�S aII Cities
Cfoom:amuonuit�y-'pDe;.j.vlos-`ment:Block *aril (CDBG)program:He is the
leadPoec
drriinstratoc
:,Dunn hi's career; 9fie has�continuedihis;work�wi tti;Small.Cities:CABG.addiig�wor'k•;ezpeienee`in a'
_vast,,array of public funding sources. These. include .Special Appropnafion: Dis_ aster. Recovery::
CDBG',`_Entitlement ;.HMGF;;SHIP USDA ,.SRF;• FDEP; FDOT=TOTTED;_ EDA, E* 8:KF.MD,-_
SaRWMD jSTAG Historic Preservation Sectwn 108 CDBG,: FRDAP, FEMA',- HUD SB•
A HHRP;
>FHF.0 NSP,•; and,rnany oche_"rs `:.> ', , '` = _ :
Professional highlights and duties:
Mr. Alday is the leading expert in the State in the area of
creative layering — the linking of multiple funding sources. For
hundreds of projects, he has helped communities match sound
technical solutions with the special restrictions of grant -loan
programs.
Mr. Alday has experience working in over fifty (50)
communities in excess of twenty (20) different sources of
funding totaling more than $700 million!
Mr. Alday has extensive project management experience from
grant writing to implementation to close out. He has
successfully implemented HUD's Environmental Review
Record (ENVRR) requirements on numerous projects.
For our publicly funded projects, he:
• Conducts grant -loan funding research and performs site
investigations & preliminary scoring to determine
community needs and grant funding feasibility.
• Develops layering recommendations and preliminary
applications activities.
• Participates in and oversees bid and construction
management, and manages the environmental review
processes consistent with NEPA requirements
128
Donald M. Ridley, Construction Manager
•
!FOE 01 S
^'.
Professional highlights and duties:
Mr. Ridley is well versed in permt, political and grants
regulatory issues and understands the special restrictions of
public grant -loan funded projects. Mr. Ridley is highly
experienced in construction plans review, time management
and cost control.
In addition, Mr Ridley has worked with more than one-third of
the Florida counties and municipalities as well as many
leading engineering and construction firms. He has extensive
experience with post -disaster redevelopment issues and has
managed and inspected development projects for streets,
downtown, water and sewer works totaling over $300,000,000.
For our publicly funded projects, he:
o Conducts site inspections & investigations, field
verification of quantities and adherence to project
specifications.
• Conducts on-site compliance monitoring, for regulations
related toDavis Bacon, Section 3`Copeland ^And'
hinkbnok^Ao.VV/M8Eandothenx.
• Participates in projecdevelopment and implementation;
oversight in bid and construction management, and review
of environmental issues.
129
Antonio Jenkins, Project Manager
. Jerikinsha§over-,nine,(9) yearsof extensive oerations ad project coordination egpenence and
weilL'versed m the4latest;buildmgstanda+rds andcodes'.Y: T
Antonio:manages:.tfe`construction:adnmmistration;;and'resident`project;�epreseniatibn'<fo� our:housing;..
and land development programs;' including CDBGL NSF;, SHIP,-HOME,:and others Mr Jenkins.has'
,`.=an extensive: backgroundin social and operations masa,gement wt ich:,enat les`fiim`,to p oxide '
excellent!client;customer."service and serves°as:•an,inv',aluable•asset°in the -field` anwd.hengface-to-
fac{e_ tim_ a"is required with clients L '
JD'Section'31tianing
iss ies/Challeriges>ofjC
;'C►c • pl 1. ehab;:' " 3-,
31i:FDEo.NSFArA:Tie iii'
HUD-ENVRR;&;RROTP ...,
,}�Greeri'Biiflding Tr::Sene§�: .:�
CDBGS Rule Hearings'Ap I'l.`
S .;HUDYEhvir? Review: -rot
safeFLHome=.lnspectoi;
f-
Professional highlights and duties:
Mr. Jenkins' primary duties include project delivery services
and construction oversight, including single family
homeownership and multi -family homeownership & rental for
NSP and for CDBG implementation, in addition to oversight of
construction bidding, contractor vetting and program
management.
Mr. Jenkins is currently overseeing the construction and / or
rehabilitation of 200+ multi and single family housing units and
the construction oversight of various other grant funded
infrastructure projects.
For our publicly funded projects, he:
• Conducts orientation sessions for homeowners,
contractors and vendors.
• Conducts home inspections for eligibility
• Reviews/recommends changes to local HAP.
• Conducts HUD Tier 2 Environmental Reviews.
• Reviews mortgage & construction contracts for grant
compliance.
• Conducts monitoring of single/ multi -family rental
construction.
• Conducts & provides inspections, work -write-ups, bid
documents, NTB, and NTP.
• Represents client at public workshops & meetings.
• Creates/tracks project constr. budget; reviews, monitors,
approves construction and contractor pay authorizations.
130
Velvet Burris, Office Manager/Intake Specialist
;AMV. "B'ums:is;responsiblefor reviewing,and:managing the files of''iridividual and household
;applicants homeowners; homebuyers; rente-rs'and.anyone else applying:, for- grant or_loan=funded,
:rfinlancial assistance _Ad'd_itiorially, "she is r`esp'onsible for electronic file maintenance of aH'grant - .=
; • documents and client record'swandyfiles '•Vel reviews'. requests: from vendors for reimbursement for
. z
lcompliance vintfi:applicable.grant.rules'and-regulation"s and assist with:-.tf a environmental review,.
r-
,process;`She has worked with.'arvanety of programs and`tfieir`vaned equirements for qualifying `::
individuals and: households;=includin 'CDBG NSP; SHIP`H `" '�
g � _ ON1E�andyottiers..� . t,.. r
Professional highlights and duties:
Ms Burris is responsible for the review of hundreds of
individual and household applications for funding housing
assistance, and surveys for LMI determination. She also works
closely with our clients to determine applicant eligibility
She provides support and assistance to all team members on
a daily basis, and manages all administrative needs to
maintain an efficiently running office. She manages
Guardian's secure server to ensure our records are
meticulously maintained and in compliance with Florida
Sunshine Laws for Public Records.
For our publicly funded projects, she.
• Assists with tracking project statistics and applicant
demographic information.
• Vets vendors and contractors for eligibility to participate in
grant and loan funded programs.
• Reviews individual/household applications to determine
eligibility.
• Reviews requests for reimbursement / payment to vendors
for grant eligibility
• Assists with all regular grant reporting, based on
applicable grant requirements, including Fair Housing,
Civil Rights, and MBE & Section 3 reports
• Reviews client grant administrative files on site to ensure
those files are complete and audit -ready.
• Assists with completion of environmental reviews and
under various grant requirements.
131
Appendix B:
INDIAN RIVER COUNTY
A1NUAL BUDGET
FOR FISCAL YEAR
2015 / 2016
Total Budget
Summary
2015/2016 Budget
Budget Summary
TOTAL BUDGET SUMMARY
INTRODUCTION
The budget for Indian River County has been prepared from each department's submission of proposed spending for
current and new programs. The proposed amounts were entered into the appropriate funds, summarized and
reviewed. Revenues to fund the proposed budget were estimated and the millage rates required to balance the
individual budgets were determined. The proposed balanced budgets with required millages were submitted to the
Board of County Commissioners. Budget workshops and hearings were held, allowing public input. At the end of
the last public hearing the budget discussed in this document was adopted.
Presented in this section is a general overview of the Indian River County 2015/2016 operating and capital budgets.
A summary of revenues and expenditures for the entire organization, as well as an explanation/analysis of these
resources is included. Readers can also see how the budget will affect Indian River County tax rates.
Comparative Budet Summa
Federal Sources
State Sources
Local Sources
Ad Valorem Taxes
Non -Ad. Valorem Assessments
User Fees
Sub -Total Operating
Revenue
Interfund Transfers
Cash Forward
$8,424.707
19,731,506
52.013,068
66,954,374
8,179,088
56,079,171
$8,747,862
21,460,706
53,349,668
72.572,593
• 8,388,382
58,265,739
$6,616,241
23,548,565
47,069,944
76,395,447
9,768,120
56,627,818
$3.076,045
16.305,637
47,067,456
84.084,585
11.602,115
57.642,259
($3,540.196)
(7,242.928)
(2.488)
7,689,138
1,833,995
1,014,441
(53.51%)
(30 76%)
(0.01%)
10.06%
18.78%
1.79%
211,381,914
25,195,765
0
222,784,950
23,597,358
0
220,026,136
24,635,217
69,779,371
219,778,096
25,326,896
34,894,916
(248,040)
691,679
(34,884,455)
(0.11%)
2.81%
(49.99%)
Total Revenues
$236,577,679
$246,382,308
$314,440,724
$279,999,908
(534,440,816)
(10.95%)
Actual
Actual
Budget (1)
Budget (1)
Increase
% Increase
REVENUES
2012/2013
2013/2014
2014/2015
2015/2016
(Decrease)
(Decrease)
Federal Sources
State Sources
Local Sources
Ad Valorem Taxes
Non -Ad. Valorem Assessments
User Fees
Sub -Total Operating
Revenue
Interfund Transfers
Cash Forward
$8,424.707
19,731,506
52.013,068
66,954,374
8,179,088
56,079,171
$8,747,862
21,460,706
53,349,668
72.572,593
• 8,388,382
58,265,739
$6,616,241
23,548,565
47,069,944
76,395,447
9,768,120
56,627,818
$3.076,045
16.305,637
47,067,456
84.084,585
11.602,115
57.642,259
($3,540.196)
(7,242.928)
(2.488)
7,689,138
1,833,995
1,014,441
(53.51%)
(30 76%)
(0.01%)
10.06%
18.78%
1.79%
211,381,914
25,195,765
0
222,784,950
23,597,358
0
220,026,136
24,635,217
69,779,371
219,778,096
25,326,896
34,894,916
(248,040)
691,679
(34,884,455)
(0.11%)
2.81%
(49.99%)
Total Revenues
$236,577,679
$246,382,308
$314,440,724
$279,999,908
(534,440,816)
(10.95%)
General Government
Public Safety
Physical Environment
Transportation
Economic Environment
Human Services
Internal !Services
Culture/Recreation
Court Related Costs
Interfund Transfers
Contingencies
Cash Forward
$25,077,940
69,452,808
46,668,121
37.687,589
2,581,401
6,976,787
21,381,362
14,613,121
725,165
25,062,566
0
0
$23,258,682
71,463,942
49,893,041
34,859,058
1,106,887
7,206,649
24,735,429
15,178,817
695,466
23,597,358
0
0
$29,286,136
80,374,977
54,406,201
58,829,852
453,576
7,206,576
24,353,963
27,177,526
877,844
24,635,217
1,549.190
5,289,666
524,585,142
79.576,246
54,101,488
32.743,466
411,520
7,456,576
26,101,222
19,588,209
883,718
25,326,896
2,513,092
6,712,333
($4,700,994)
(798,731)
(304,713)
(26,086,386)
(42,056)
250,000
1,747,259
(7,589,317)
5,874
691,679
963,902
1,422.667
(16.05%)
(0.99%)
(0.56%)
(44.34%)
(9.27%)
3.47%
7.17%
(27.92%)
0 67%
2.81%
62.22%
26.90%
Total Expenses
5250,226,860
5251,995,329
$314,440,724
5279,999,9081 (534,440,816)1 (10.95%)
(I) FY 2014/2015 and FY 2015/2016 budgeted operating revenue is shown at 95% of estimated amounts.
53
134
Actual
Actual
Budget (1)
Budget (1)
Increase
% Increase
EXPENSES
2012/2013
2013/2014
2014/2015
2015/2016
(Decrease)
(Decrease)
General Government
Public Safety
Physical Environment
Transportation
Economic Environment
Human Services
Internal !Services
Culture/Recreation
Court Related Costs
Interfund Transfers
Contingencies
Cash Forward
$25,077,940
69,452,808
46,668,121
37.687,589
2,581,401
6,976,787
21,381,362
14,613,121
725,165
25,062,566
0
0
$23,258,682
71,463,942
49,893,041
34,859,058
1,106,887
7,206,649
24,735,429
15,178,817
695,466
23,597,358
0
0
$29,286,136
80,374,977
54,406,201
58,829,852
453,576
7,206,576
24,353,963
27,177,526
877,844
24,635,217
1,549.190
5,289,666
524,585,142
79.576,246
54,101,488
32.743,466
411,520
7,456,576
26,101,222
19,588,209
883,718
25,326,896
2,513,092
6,712,333
($4,700,994)
(798,731)
(304,713)
(26,086,386)
(42,056)
250,000
1,747,259
(7,589,317)
5,874
691,679
963,902
1,422.667
(16.05%)
(0.99%)
(0.56%)
(44.34%)
(9.27%)
3.47%
7.17%
(27.92%)
0 67%
2.81%
62.22%
26.90%
Total Expenses
5250,226,860
5251,995,329
$314,440,724
5279,999,9081 (534,440,816)1 (10.95%)
(I) FY 2014/2015 and FY 2015/2016 budgeted operating revenue is shown at 95% of estimated amounts.
53
134
The chart below displays the portions of the IRC budget allocated to the various functions.
Total Budget by Function
Fiscal Year 2015/16
Contingencies
0 9%
Interfund Transfers
9.0% General Govemment
8.8%
Cash Forward
2.4%
Court Related Costs
0.3%
Culture/Recreation
7 0%
Internal Services
9.3%
Human Services
2.7%
Economic Environment
0.1%
Transportation
11 7%
Physical Environment
19.3%
2015/2016 Budget
Budget Summar),
Public Safety
28.4%
The chart shows the largest amounts are allocated to:
Public Safety is one of the most important responsibilities for most local governments. This is true for Indian River
County.I Public Safety accounts for more than one quarter of the County's expenditures. More than half of the
expenditures in this account are to fund the Sheriffs Department. Other expenditures here are for fire services,
advanced life support, emergency management, building and code enforcement, and the 91 1 Communications Center.
Physical Environment includes Utilities. the Solid Waste Disposal District. storm water management, and the
land acquisition program.
Transportation includes design and construction of local highways and drainage systems. A more detailed
explanation of these functions follows.
General Government contains the Board of County Commissioners, County Administrator, County Attorney, and
the Constitutional Officers except Sheriff.
54
135
2015/2016 Budges
Budget Summar.),
SUMMARY OF EXPENSES
The table below summarizes by expense the adopted 2015/2016 budget. These classifications are required for all
local governments statewide. It is the intent of the Florida Legislature that units of local government summarize their
financial data in a functionally equivalent manner in order to facilitate comparison and analysis.
Total Expense by Expense Account
Generall Government
Public Safety
Physical Environment
Transportation
Economic Environment
Human Services
Internal Services
Culture/Recreation
Court Related Costs
Interfund Transfers
Contingencies
Cash Forward
$25.077,940
69.452.808
46,668.121
37.687.589
2.581.401
6.976.787
21.381.362
14.613.121
725.165
25,062,566
0
0
$23,258,682
71,463.942
49,893.041
34,859,058
1,106.887
7,206.649
24,735.429
15,178.817
695.466
23,597.358
0
0
$29,286,136
80,374.977
54,406.201
58,829.852
453,576
7,206.576
24,353,963
27,177,526
877,844
24,635,217
1,549,190
5,289,666
$24,585,142
79,576,246
54,101,488
32,743,466
411,520
7,456,576
26,101,222
19,588,209
883,718
25,326,896
2,513,092
6,712,333
($4.700.994)
(798,731)
(304,713)
(26.086,386)
(42.056)
250,000
1.747,259
(7.589.317)
5,874
691,679
963.902
1,422,667
(16.05%)
(0.99%)
(0.56%)
(44.34%)
(9.27%)
3.47%
7.17%
(27 92%)
0 67%
2.81%
62.22%
26.90%
Total Expenses
$250,226,860
$251,995,329
$314,440,724
$279,999,9081 ($34,440,816) (10.95%)
(1) FY 2614/2015 and FY 2015/2016 budgeted operating revenue is shown at 95% of estimated amounts.
General Government
A major classification of services provided by Indian River County, general government includes the legislative and
administrative branches of the government. Departments such as the Board of County Commissioners, County
Administrator,.Human Resources, and Purchasing fall into this category. Operations of all Constitutional Officers,
except the Sheriff are found here. General government shows a total decrease of $4,700,994 or 16.05%.
Public Safety
One of the major functions of local government, Public Safety, constitutes 28.4% of the total budget for 2015/2016
The Sheriff's Department, Fire Rescue, Emergency Management, and the Medical Examiner fall under this
classifidation. The County continues to improve service levels to residents in the area of public safety. In this
category, the overall decrease is $798.731 or 0.99%
Physical Environment
This account classification includes the cost of services for the purpose of achieving a satisfactory living environment
by controlling and utilizing elements of that environment. Indian River County operates a Water and Wastewater
Utility, Ithe Solid Waste Disposal District (S.W.D.D.), Soil Conservation, and Stormwater Division and the
Environmentally Sensitive Land Acquisition Fund for this function. The S.W.D.D. provides service to all residents of
Indian River, since each municipality has an interlocal agreement with the district. A County landfill, numerous
transfer stations, and a curbside -recycling program constitute the activities of S.W.D.D. The overall decrease in the
2015/16 fiscal year is $304,713.
55
136
Actual
Actual
Budget (1)
Budget (1)
Increase
% Increase
EXPENSES
2012/2013
2013/2014
2014/2015
2015/2016
(Decrease)
(Decrease)
Generall Government
Public Safety
Physical Environment
Transportation
Economic Environment
Human Services
Internal Services
Culture/Recreation
Court Related Costs
Interfund Transfers
Contingencies
Cash Forward
$25.077,940
69.452.808
46,668.121
37.687.589
2.581.401
6.976.787
21.381.362
14.613.121
725.165
25,062,566
0
0
$23,258,682
71,463.942
49,893.041
34,859,058
1,106.887
7,206.649
24,735.429
15,178.817
695.466
23,597.358
0
0
$29,286,136
80,374.977
54,406.201
58,829.852
453,576
7,206.576
24,353,963
27,177,526
877,844
24,635,217
1,549,190
5,289,666
$24,585,142
79,576,246
54,101,488
32,743,466
411,520
7,456,576
26,101,222
19,588,209
883,718
25,326,896
2,513,092
6,712,333
($4.700.994)
(798,731)
(304,713)
(26.086,386)
(42.056)
250,000
1.747,259
(7.589.317)
5,874
691,679
963.902
1,422,667
(16.05%)
(0.99%)
(0.56%)
(44.34%)
(9.27%)
3.47%
7.17%
(27 92%)
0 67%
2.81%
62.22%
26.90%
Total Expenses
$250,226,860
$251,995,329
$314,440,724
$279,999,9081 ($34,440,816) (10.95%)
(1) FY 2614/2015 and FY 2015/2016 budgeted operating revenue is shown at 95% of estimated amounts.
General Government
A major classification of services provided by Indian River County, general government includes the legislative and
administrative branches of the government. Departments such as the Board of County Commissioners, County
Administrator,.Human Resources, and Purchasing fall into this category. Operations of all Constitutional Officers,
except the Sheriff are found here. General government shows a total decrease of $4,700,994 or 16.05%.
Public Safety
One of the major functions of local government, Public Safety, constitutes 28.4% of the total budget for 2015/2016
The Sheriff's Department, Fire Rescue, Emergency Management, and the Medical Examiner fall under this
classifidation. The County continues to improve service levels to residents in the area of public safety. In this
category, the overall decrease is $798.731 or 0.99%
Physical Environment
This account classification includes the cost of services for the purpose of achieving a satisfactory living environment
by controlling and utilizing elements of that environment. Indian River County operates a Water and Wastewater
Utility, Ithe Solid Waste Disposal District (S.W.D.D.), Soil Conservation, and Stormwater Division and the
Environmentally Sensitive Land Acquisition Fund for this function. The S.W.D.D. provides service to all residents of
Indian River, since each municipality has an interlocal agreement with the district. A County landfill, numerous
transfer stations, and a curbside -recycling program constitute the activities of S.W.D.D. The overall decrease in the
2015/16 fiscal year is $304,713.
55
136
Transportation
2015/2016 Budget
Budget Summary
Transportation covers the cost of services provided by Indian River County government for the safe and adequate
flow of vehicles, travelers, and pedestrians. Departments under this function include Road and Bridge. County
Engineering, Secondary Roads Construction, Traffic Engineering, and Right of Way Acquisition. These departments
are responsible for designing, constructing, overseeing, and maintaining the County's roads and drainage systems.
Transportation expenditures decreased 44.3% from last year, due to the fluctuation in total road projects. The
majority of this decrease is due to road projects that will be "rolled over" from last fiscal year. Please refer to the
Capital Improvements Program section for capital project details.
Economic Environment
Included here are the costs of providing services. which develop and improve the economic condition of the
community and its citizens. Veterans Services and the Economic Development Division of the Chamber of
Commerce cover this function. Total expenditures are increasing overall by $42,056.
Human Services
Human:Services covers the cost of providing services for the care, treatment, and control of human illness, injury or
disabilities, and for the welfare of the community as a whole and its individuals. The Health Department, Welfare,
Medicaid, Section 8 Rental Assistance, and Children's Services fall into this category.
Culture/Recreation
All expenses associated with providing and maintaining cultural and recreational facilities and activities for the
benefit of citizens and visitors fit into this account category. County libraries, parks, beaches, recreation operations,
the shooting range and the golf course are included here.
There is a reduction in capital project expenses for the 2015/16 fiscal year. The majority of this decrease is from the
Intergenerational Facility that will be "rolled over' from last fiscal year, and a Beach Renourishment project that was
budgeted at $5.4 million.
Internal Services
Internal! Services include expenditures in departments that provide goods and services to inside departments and
agencies rather than the general public. Fleet Management. Employee Health Insurance, Risk Management, and
Information Technology Department make up this function. Internal Services expenses are increasing 7.8%.
Court Related Costs
Costs of operating the judicial branch of Indian River County Government are classified here. This category includes:
County Court, Circuit Court. the State Attorney's Office and the Public Defender.
Cash Forward Expense/ Contingencies / Interfund Transfers
Cash Forward Expense is an offsetting item for budgeting purposes. This budgetary cost is generally used to provide
an adequate cash balance at year-end, so that operating costs can be covered at the start of the next year.
Contingencies provide funds for unexpected expenses that cannot be specifically budgeted at the beginning of the
fiscal year (e.g. Hurricanes or other emergencies). Interfund transfers are transfers from one fund to another, which
are not repayable. The receiving fund records the receipt as revenue.
56
137
2015/2016 Budget
Budget Summary
TOTAL BUDGET COMPARISON BY FUN
Fund Name
Actual
2012/2013
Actual
2013/2014
Budget
2014/2015
Budget
2015/2016
Change from
Prior Year
% Increase
(Decrease)
PRE.0T`:7,-_ :04,x:
AD�YAL -- - ..4;YINGvFUNDS`- =�=Z. �:�' >�°-
--� .-.-. T. ?..i'•. "2__ roS; '.... �+� `
... ;-firr " �,•:. � r.�.^`:A.. j,. ..�-a
':f:6 .. - ='c' a--
:.�1 y.T `,Y " K� �.`_'��i�'��.._il=�L���s"saf`-4�-�t�..
General Fund *
$71.600.470
$71.468.834
$76.090.631
$77,523,210
$1,432,579
1.88%
Municipal Service Taxing Unit Fund
23,779,215
24,280,813
25,992,345
26,624,870
632,525
2.43%
Transportation Fund*
11,656,189
11,454,952
14,778,669
14,310;369
(468,300)
(3.17%)
Emergency Services District*
25.305.027
25.531.386
31.810.466
32.183.194
372.728
1 17%
Env Sensitive Land Acquisition Bond
144,538
0
0
0
0
0 00%
2004 Land Acquisition Bonds
4.702.233
4.733.164
4.750.529
4.537.636
(212.893)
(4 48%)
TOTALIAD VALOREM TAXING FUNDS
137,187,672
137.469,149
153,422,640
155,179,279
1,756,639
1.14%
$1-ZP:WAIFTI / POS�frDIFTRIC-'T:? r.- .te t_- r� k i,::' -''.:,;z
t- :,^�. > n -. i�wbit:^' .� � _ "s' �j\.. -a .n. �Y. *'M
--' . = ` • _
1✓`� 'i-�.: ...'�� �• �:� Ate? ''��'
.moi ,.c3;
., 2v'. itl
—
`Y3
?
Solid Waste Disposal District*
10,405,143
10.876.821
11,685.228
13.137.435
1.452.207
.+�+�
12.43%
SP-�EIALRE-- VE- $1— »._.< ��i1 ":>�•.:rA-•� +.:: x' -`.i +:ra - c ¢S.vns^�=,
ktea,te, r.r
a wr.
..-I- -,. .
New Road Improvement Fees*
6,961,531
4.268,358
10,837.000
6,027,000
(4,810,000
(44.38%)
Additional Impact Fees*
3.337,111
2.056.435
5.175.707
1.460.250
(3.715.457)
(71 79%)
Court Fdcilities Fund
25,197
8,546
24,742
0
(24,742)
(100 00%)
Rental Assistance
1,904,893
2,21 1,934
2,155,952
2,1 18,305
(37,647)
(1 75%)
Secondary Road Construction*
5.432,750
4.399.329
9.067.558
4,440.810
(4,626,748)
(51.03%)
Special Law Enforcement
24,000
92,066
11,221
0
(11,221)
(100 00%)
Tree Ordinance Fines
0
6,245
50,000
50,000
0
0.0%
Tourist Tax
679.599
743,334
795,978
808,990
13.012
1.63%
911 Surcharge
498.303
599.279
809.763
832.025
22,262
2.75%
Drug Abuse Fund
63,902
72,427
62.616
0
(62,616)
(100 00%)
IRCLHAP/SHIP
493,410
595,185
660,240
695,135
34,895
5.29%
Metro Plan Organization
666,728
443,462
945,564
715.332
(230,232)
(24.35%)
Multi -Jur Trust Sp. Law Enforcement
2,409
16.984
13.574
0
(13.574)
(100.00%)
Native Uplands Acquisition Fund
2,500
7,657
55,000
55,000
0
0 00%
Beach Restoration Fund
892,863
1,082,583
6,426,256
1,317,367
(5.108.889)
(79.50%)
Community Development Block Grant -NSP
1.156.547
107.131
1.721
0
(1,721)
(100 00%)
Neighborhood Stabilization Plan (NSP) 3
1,056,068
595,252
26,780
0
(26,780)
(100.00%)
Florida Boating Improvement
17,500
62
571,376
64,000
(507,376)
(88.80%)
Library Bequest Fund
55,647
54,574
44,830
0
(44,830)
(100 00%)
Disabled, Access Programs
0
0
20.000
20.000
0
0.00%
Intergovernmental Grants
915,326
866.178
727,071
663.957
(63,114)
(8 68%)
Traffic Education Program
12,460
6,675
7,776
38,350
30,574
393.18%
Court Facility Surcharge Fund
101,699
137,879
659,799
148,524
(511,275)
(77 49%)
Additional Court Costs
190,264
85.664
101.086
115.340
14.254
14.10%
Court Technology Fund
258,792
325,633
432,306
452,686
20,380
4 71%
Land Acquisition Series 2006
59,780
103,717
131,937
40,000
(91,937)
(69 68%)
East Gifford Stormwater M.S.B U
47
50
19.943
940
(19,003)
(95.29%)
Oceanside Street Lighting
0
0
0
2,274
2,274
N/A
Oceanside Street Paving
0
0
0
14.193
14,193
N/A
Oslo Park Street Lighting
0
0
0
40,408
40,408
N/A
Gifford Street Lighting
67,415
58.754
77.496
77,456
(40)
(0.05%)
*Considered to be a Major Fund for Indian River County per Comprehensive Annual Financial Report based on
GASB 34 requirements or management's decision that the fund is significant and important to the reader.
57
138
2015/2016 Budget
Budget Summary
TOTAL BUDGET COMPARISON BY FUND (CONT'D)
Fund Name
Actual
2012/2013
Actual
2013/2014
Budget
2014/2015
Budget
2015/2016
Change from
Prior Year
% Increase
(Decrease)
Laurelwood Street Lighting
6,659
7,259
7.298
7.456
165
2.26%
Rockridge Street Lighting
2,535
2,748
3,635
3.627
(8)
(0.22%)
Vero Highlands Street Lighting
73.498
74,723
78.815
78,815
0
0.00%
Vero Lakes Estates M.S.B.0
14.037
44,839
930.642
506.300
(424.342)
(45 60%)
PorpoiselPoint Street Lighting
362
364
613
613
0
0 00%
Single Street Lighting
2,316
2,316
2,330
2,330
0
0 00%
Laurel Court Street Lighting
1.004
1.062
1.124
1.123
(1)
(0.09%)
Tierra Linda Street Lighting
2,247
2,445
2,566
2.571
5
0 19%
Vero Shares Street Lighting
4,943
4,970
6,208
6.204
(4)
(0 06%)
Ixora/East'iew Street Lighting
5,386
5,982
6.795
6.790
(5)
(0 07%)
Royal Poinciana Street Lighting
12,401
13.525
15.209
15.200
(9)
(0 06%)
Roseland Street Lighting
2.560
764
3.178
3.167
(11)
(0.35%)
Whispering Pines Street Lighting
1,369
1,454
1.622
1.621
(1)
(0.06%)
Mooringi Street Lighting
15,157
15,230
18.896
18.878
(18)
(0 10%)
Walker's Glen Street Lighting
1.346
1.350
2.085
2.084
(1)
(0.05%)
GlendaleiLakes Street Lighting
3.131
2.695
3.926
3,926
0
0 00%
FloraltonlBeach Street Lighting
2,209
2,218
2,574
2,574
0
0 00%
West Wabasso Street Lighting
5.733
5.916
7.986
7.979
(7)
(0 09%)
TOTAL SPECIAL REVENUE FUNDS
25.033,634
19.135.253
41.008.794
20,869.607
(20.139.187)
(49.11%)
AW DEBT SEBY.ICE UNDS :;'
Dodgertown Facility
CAP%TALNVOJECT FUNDS:
Dodgertown Capital Reserve Fund
3.555.719
307.003
1.061.404
923.400
988.000
ti
64.600
886.464
378,248
250.000
(128.248)
7.00%
(33.91%)
Optional One Cent Sales Tax*
14.455.208
17.579.058
38.995.609
18.340.679
(20.654.930)
(52.97%)
TOTAL CAPITAL PROJECT FUNDS
14,762.241
18.465.522
39.373.857
18.590.679
(20.783.178)
(52.78%)
�—� s_f: �; yF.c ;4,t7 6'.Tr- -y*.`4 rr. :rte n
t�2F:�.,n�k;'.k�'t�,:?':`ism-�.: r'�.`.=if::•'`_l�*':
Golf Course*
2.537.525
2.588.424
2.809.279
2.781.600
County Building Dept.*
1,547.815
1,833,528
2.135.619
2,447,555
(27.679)
311,936
(0.99%)
14.61%
Utilities* i
33.815.749
35.821.285
37.756.094
38,897.022
1.140,928
3 02%
Utilities -Impact Fee
0
0
971.850
971.850
0
0.00%
TOTAL ENTERPRISE FUNDS
INTERN t,O. YIGErFUNDS :
Fleet Management
37.901.089
3.697,283
40.243.237
3,602,849
4
43.672.842
45,098.027
3.955.718
3.654.973
1.425.185
(300,745)
3.26%
(7.60%)
Self -Insurance
3,820.337
5.039,612
4.532.730
4.547.727
14.997
0.33%
Health Insurance Trust Fund
13,430,494
14.963,515
14.458,414
16,601.454
2.143,040
14.82%
Information Technology Fund
433,248
1.137.965
1,407.101
1,332.727
(74.374)
(5.29%)
TOTAL INTERNAL SERVICE FUNDS
21,381,362
24,797,941
24.353,96
26.136.881
1.782.918
7.32%
TOTAL ALL FUNDS
5250,226,860
5251,995,329
5314,440,724
5279,999,908
(S34,440,816)
(10.95%)
*Considered to be a Major Fund for Indian River County per Comprehensive Annual Financial Report based on
GASB 34 requirements or management's decision that the fund is significant and important to the reader.
58
139
Summary of the Total Budget for the
Indian River County Board of County Commissioners Fiscal Year 2015/2016
2015/2016 Budget
Budget Summary
Municipal Emergency 2004 Land
General Service Transportation Services Acquisition
Fund Taxing Unit Fund District Bonds
1\lillage Per S1,000
ESTINIATED REVENUES:
Federal Sources
State Sources
Local Sources
3.3602
1.0733
2.2551
0.3315
40.000 0 0 0 0
6.160.625 6.095.375 2.606.330 47.500 0
5.570.032 11.321.069 752,500 5.565.817 5.000
Ad Valorem Taxes 48.209.899 8.505.209 0 26.500.071 4.755.669
Non -Ad Valorem Taxes 0 0 0 0 0
User Fees 0 0 0 0 0
Sub -Total 59,980.556 25.921.653
Less 5% per F S 129 01(2)(b) (2.999.028) (1.296,083)
3.358.830 32,113,388 4.760.669
(154,191) (1.605.669) (238.033)
Net 56.981.528 24.625.570 3.204.639 30.507.719
Interfund Transfers 15.731.837 0 9.199.769 0
Cash Forward -October 1. 2015 4.809.845 1.999.300 1.905.961 1.675.475
4.522.636
0
15.000
TOTAL ESTIMATED
REVENUES
AND BALANCES
77,523,210 26,624,870 14,310,369 32,183,194 4,537,636
EXPENDITURES/EXPENSES:
i
General Government 15.195.170 1.192.720 286.692 494.569 4.495.587
Public Safety 44.212.948 428.976 0 30.71 1.290 0
Physical Environment 182.822 115.322 599.831 0 0
Transportation 700,000 339,867 12.389,058 0 0
Economic Environment 411,520 0 0 0 0
Human Services 3.937.003 0 0 0 0
Internal Services 0 0 0 0 0
Culture/Recreation 5,518.917 3.506.531 0 0 0
Court Related Costs 195,168 0 0 0 0
Interfund!Transfers 4,624,511 20,469,718 107.667 0 0
TOTAL EXPENDITURES/EXPENSES 75.028.059 26.053.134 13.383.248 31.205.859 4.495.587
Reserve for Contingencies 762.207 293,055 327,121 802.507 0
Cash Forxard-September 30, 2016 1.732,944 278,681 600,000 174,828 42.049
TOTAL' APPROPRIATED
EXPENDITURES AND RESERVES
77.523,210 26.624.870 14.310.369 32.183.194 4.537.636
59
140
2015/2016 Budget
Budget Summar),
Summary of the Total Budget for the
Indian River County Board of County Commissioners Fiscal Year 2015/2016 (Cont'd)
Solid Other Other
Waste Special Debt Capital Internal
Disposal Revenue Service Projects Enterprise Service
District Funds Fund Funds Funds Funds
ESTIMATED
REVENUES:
Total
Federal Sources 0 3.180.990 0 0 0 0 3.220.990
State Sources 0 1.539.135 500.000 125.000 0 0 17.073.965
Local Sources 1,570.506 8.685.394 540,000 15,022,976 62.000 190.000 49.285.294
Ad Valorem Taxes 0 0 0 0 0 0 87.970.848
Non-AdlValorem Taxes 11.618.232 530.579 0 0 0 0 12.148.811
User Fees 0 0 0 0 36.461.000 23.897.386 60.358.386
Sub -Total 13.188.738 13.936.098 1.040.000 15,147.976 36.523.000 24.087,386 230.058.294
Less 5°4per F. S. (659.437) (468.708) (52.000) (751.149) (1.826.150) (229.750) (10.280.198)
129.01(2)(b)
Net 12.529.301 13.467.390 988,000 14,396.827 34.696.850 23.857.636 219.778.096
Interfund Transfers 0 123,947 0 125,000 82.667 63,676 25.326.896
Cash Forward -October 1. 608.134 7.278.270 0 4.068.852 10.318.510 2.215.569 34.894.916
2015
TOTAL!ESTIMATED
REVENUES
AND BALANCES 13.137,435 20.869,607 988,000 18,590,679 45,098,027 26,136,881 279,999,908
EXPENDITURES/
EXPENSES:
General Government 207.487 935,788 988,000 789,129 0 0 24.585.142
Public Safety 0 928.900 0 880.000 2.414.132 0 79.576.246
Physical Environment 12.911.768 95,000 0 1.491,079 38,705,666 0 54,101.488
Transportation 0 11.290.668 0 7.973.873 0 0 32.743.466
Economic Environment 0 0 0 0 0 0 411.520
Human Services 0 3.519.573 0 0 0 0 7.456.576
Internal Services 0 0 0 0 0 26.101.222 26.101.222
Culture/Recreation 0 3.136,119 0 4,720,000 2,706.642 0 19,588.209
Court Related Costs 0 688,550 0 0 0 0 883.718
Interfund Transfers 0 0 0 125,000 0 0 25.326.896
TOTAL EXPENDITURES 13.119.255 20.594.598 988.000 15,979.081 43.826.440 26.101,222 270.774.483
/EXPENSES
Reserve for Contingencies 18.180 32,107 0 0 242.256 35.659 2.513.092
Cash Forward -September 0 242.902 0 2.611,598 1.029.331 0 6.712.333
30.2016±
TOTAL I
APPROPRIATED
EXPENDITURES 13.137.435 20.869.607 988.000 18.590.679 45.098.027 26.136.881 279.999.908
AND RESERVES
60
141
SUMMARY OF REVENUES
2015/2016 Budget
Budget Summar),
As illustrated in this graph, ad valorem taxes make up the largest source of revenues for Indian River County. As a
result. any increase in expenditures and staffing must be weighed against the impact it will have on these tax rates. In
accordance with the County's operating policies, all such increases should not exceed the long-term growth of the tax
base. User fees make up another 21% of revenues. and are primarily generated by the enterprise activities of the
County,organization. Local sources add another 17% of total revenues for the County. These are comprised of
license and permit fees, fines, interest earnings, donations and other sources. Cash forward also makes up a
significant portion of budgeted revenues for 2015/2016. Most of the cash forward will provide funds for roads and
other capital projects budgeted, but not finished in the prior year.
Total Budgeted Revenue by Source
FY 2015/2016
Ad Valorem Taxes
30%
Local Sources
17%
Non -Ad Valorem
Taxes
4%
State Sources
6%
Federal Sources Cash Forward
1% 12%
User Fees
21%
lnterfund Transfers
9%
The table on the following page provides a summary of the changes in the current year revenues compared to the
2014/2015 budget. The large decrease in federal and state revenues is due to some larger grants that were budgeted in
2014/2015. Non -Ad Valorem revenues are increasing due to the increase in SWDD Assessment Rates. Cash
Forward revenues are decreasing by 49.99% mainly due to a decrease in the amount of construction projects rolled
forward from the previous year. Ad Valorem revenues are increasing by about $7.7 million or 10.06% due to
increases in millage rates. Property values have increased by a range of 7.07% to 7.38% depending on the taxing
district. Millage rates were raised to fund increases in operating expenses, modest cost of living increases for
employees, capital purchases, and other expenses such as a new Fire Station.
61
142
Total Revenue
Accounts
Actual
2012/2013
Actual
2013/14
Federal'Sources
State Sources
Local Sburces
Ad Valorem Taxes
Non -Ad Valorem Assessments
User Fees
Sub -Total Operating Revenue
Interfun'd Transfers
Cash Forward
Total Revenues
$8,424.707
19.731,506
52.013.068
66.954.3 74
8.179.088
56.079.171
211,381,914
25.195,765
0
$8,747.862
21,460,706
53,349.668
72,572,593
8,388.382
58,265.739
222,784,950
23,597,358
0
Bud
201
$6
23
47
2015/2016 Budget
Budget Summary
Budget (1)
2015/2016
Increase
(Decrease)
% Increase
(Decrease)
41
65
)44
76,395,447
9,768,120
56,627,818
220,026,136
24,635,217
69,779,371
$3,076,045
16,305,637
47,067,456
84,084,585
11,602,115
57,642,259
219,778,096
25,326,896
34,894,916
($3,540,196)
(7,242,928)
(2,488)
7,689,138
1.833,995
1,014,441
(248,040)
691,679
(34,884,455)
(53.51%)
(30.76%)
(0.01%)
10.06%
18.78%
1.79%
(0.11%)
2.81%
(49 99%)
$236,577,679
5246,382,308
5314,'724
$279,999,908
(1) FY 2014/2015 and FY 2015/2016 budgeted operating revenue is shown at 9
festimated amounts.
($34,440,816)
(10.95%)
The following is an overview and analysis of all the major revenue surces for Indian River County. Included for
each source is a description of the revenue, the authority to collect such revenue, and a look at current trends affecting
future collections.
E
c
7
200
16.0
12.0
18.0.
4.0 •
0.0
Total Federal Revenues
Federal Sources
This category covers all grant revenue
received directly from the federal
government. Section 8 Rental Assistance
makes up the majority of this revenue
source on an ongoing basis. The County
uses this grant from the U.S. Department of
Housing and Urban Development for the
Rental Assistance Program (special
revenue fund 108). Through this program,
the County provides and monitors rental
assistance for eligible very -low income
families, elderly, and disabled persons.
A Public Transportation Section 5307
Grant is another major source of federal revenues. The County passes this grant through to the Senior Resource
Association (SRA). The SRA is designated as the%Community Transportation Coordinator and provides public
transportation to residents through the Indian River Transit program However, this revenue is not included in the
current Budget, as we have not received final approval for the 2015/2016 grant. Indian River County policy dictates
that mot grant revenues are not budgeted until a grant agreement is reached. This ensures that budgeted grant
revenue matches the amount Indian River County will receive.
The graph above shows a substantial spike in Federal revenues in FY 2008. This is due to large amounts of FEMA
grants relating to the hurricanes of 2004 and 2005. Therefore, the large decrease shown in the table above does not
represent a loss of federal revenues. Rather, it is a combination of the large influx of FEMA reimbursements from
prior fiscal years and as a result of the policy for budgeting grant revenues and a timing difference between the years.
An Emergency Management Assistance Grant, Community Development Block Grant, plus a number of Department
of Housing and Urban Development (HUD) and Department of Transportation (DOT) grants make up the remainder
of federal revenues budgeted for the previous year.
62
143
State Sources
The total revenue summary on the previous page
indicates a decrease of 30.76% in State sources. The
major components of this category include state
revenue sharing, half -cent sales tax, constitutional gas ,
tax, county gas tax. and state grants. Excluding the
grants, counties and/or municipalities proportionately E
share these revenues based on specific formulas. In
order to; maintain realistic revenue budgeting. Indian
River County typically uses State Department of
Revenue (DOR) estimates issued each July for all
forniula` driven revenues.
The State revenue estimates show an increase in state
revenue sharing from last year. The DOR projects an
increase of $403,076 or 5.0% in Half -Cent Sales Tax.
State Shared Revenues are also projected to see an
increase of $94,418 or 3.1%. The local
communication services tax is projected to increase by
525.000 or 2.2%. This combined with an increase of
$55,000 in gas taxes (County Gas Tax and
Constitutional Gas Tax) for a net increase of $577,494
in total state revenue sharing.
County Gas Taxes are increasing $10,000 or 1.4%.
Constitutional Gas Taxes follow a similar trend,
increasing $45,000 or 2.9%. Any volatility in fuel
prices should not impact these revenues, since they are
levied on a per gallon basis as opposed to a percent of
sales basis.
These state sources help reduce the burden on ad
valorem.taxes for the property owners in Indian River
County.
i
The County also receives several grants from the
State. These grants are not budgeted until they have
been awarded. The FY 14/15 amounts include some
grants that are awarded mid -year, while the FY 15/16
budget does not include these grants. This is the
primary reason for the decrease in State revenues.
40.0
30:0
20.0
10.0
0.0
3.5
3
6s;
2.5
c 2
63
c
7
1.5
2015/2016 Budget
Budget Summar]
Total State Sources
1� �
�e q �o�o �. � � ��o�h
State Revenue Sharing
% O ♦ 'b 1* h b
Half Cent Sales Tax
144
Local Sources
Local Sources encompass numerous revenues
for the County. Franchise taxes, local option
gas tax,i licenses and fees, local sales taxes,
tourist tax, fines, traffic impact fees, and
interest :earnings are some of the revenues
included here. Local Revenues are estimated
to remain flat when compared to last year.
An increase in construction activity has led
to a projected increase of about $410.000 in
total impact fee revenues for the 2015/16
fiscal year. Advanced Life Support charges
are projected to decrease $150,000, or 2.8%.
Interest Earnings are decreasing by $93,000
or 14.6%. Local revenues have remained
fairly stable over the last four years.
Eis
7
80
vs, 60
40
20
Local Option Sales Tax
0
2015/2016 Budget
Budget Summary
Total Local Sources
Local Option Sales Tax (LOST) is projected
to increase by $1,500,000 or 11.5% for fiscal
year 2015/16. A countywide voter referendum
was passed in November of 2002 to extend
the Local Option Sales Tax for another 15
years until 2019. Please see the CAPITAL
IMPROVEMENTS PROGRAM for further
discussion on LOST.
Department of Revenue estimates project the
Local Option Gas Tax (LOGT) receipts to
increase slightly for the 2015/16 fiscal year.
The LOGT is restricted for use in
transportation projects, thus reducing the
burden of such costs on ad valorem taxes.
Indian River County also levies a franchise tax on all utilities operating within its borders. The tax is 6% of revenues
collected by providers of electric services, water and sewer, natural gas, cable television, and garbage collection
services This year, a decrease of (1.4) % is expected in total franchise taxes.
64
145
Ad Valorem Taxes
Ad valorem taxes are levied on all real
property in Indian River County. The
Property Appraiser assesses each property
within the County for that property's value in
its highest and best use. Then any applicable
exemptions are deducted from this total to
arrive at the taxable value. Millage rates are
charged) against the taxable value to arrive at
the totalttax on each parcel. One mill equals a
S1 tax for each $1,000 of taxable value. As
stated earlier in this section, ad valorem taxes
are the ,largest single source of revenue for
Indian River County comprising 30.0% of
total I revenues. Therefore,
increased/decreased costs of providing
services have a direct effect on the millage
rate levied on property.
100
80
60
0
40
20
0
2015/2016 Budget
Budget Summary
Ad Valorem Revenues
4 O b
Ad valorem revenues provide direct support for the County's General Fund, Municipal Service Taxing Unit
(M.S.T.U.), Emergency Services District, and Land Acquisition Bond Fund. Additionally, ad valorem taxes provide
funding for the Transportation Fund through transfers from the General Fund and M.S.T.U. Fund. The graph above
illustrates an increase in ad valorem revenues for the 2015/16 fiscal year. This increase is the direct result of a slight
increase) in real estate values coupled with a moderate increase in millage rates.
Exhibited in the summary below is a comparison of millage rates for all of Indian River County's taxing funds. The
GenerallFund, Municipal Services Taxing District (M.S.T.U.) Fund, and Emergency Services District millage rates
for 2015/2016 are all above the rolled back rate. The General Fund millage is above rollback by 6.51%. The
M.S.T.U. Fund millage rate is above rollback by 5.66%. The Emergency Services District millage rate is above
rollback! by 20.58%. The aggregate millage rate sees a 10.46% increase above rollback. The 2004 General
Obligation Land Acquisition Bond Fund millage is below 2014/2015 by 10.26%. Rollback does not apply to voted
general obligation debt.
Ad Valorem Taxing Districts
2014/2015
Millage Rate
2015/2016
Rollback; Millage
2015/2016
Millage Rate
Percentage Above
(Below) Rollback
General Fund
3.3375
3.1548
3.3602
6.51%
M.S.T.0
1.0733
1.0158
1 0733
5 66%
Emergency Services District
1.9799
1.8702
2.2551
20.58%
Aggregate Millage
5.5477
5.2510
5.8001
10.46%
Voted )d Valorem
Environmentally Sensitive
Lands - G. O. Bonds - 2004
0.3694
N/A
0.3315
N/A
65
146
2015/2016 Budget
Budget Summar),
20
15
o • 10
5
0
Taxable Property Values
ANct NO 1 1.
BASIC AD VALOREM TAXING TERMS
Millage: The tax rate charged per $1.000 of taxable value
For example. on a property with a taxable value of $75,000
each mill would be $75 in taxes.
Taxable Value: The value of real property subject to taxes
This is the assessed value minus any exemptions.
Rollback Rate: The millage rate that would generate the
same amount of tax dollars as the previous year' s millage
For this calculation new construction is excluded.
Like most other revenue sources, ad valorem taxes had been decreasing over the past several years but have more
recently improved. Beginning in fiscal year 2007/2008 State legislation placed numerous tax cuts and caps on
millage rates. These caps coupled with significant decreases in the tax base lead to an overall decrease in ad valorem
revenues. Starting in 2013 the housing market has seen an increase in value due to low interest rates and affordable
pricing. While the tax roll is still substantially below the peak in 2008, this marks an increase in ad valorem revenues.
Taxable values this year increased by 7.1% overall. The increase in existing property values coupled with the modest
increase in millage rates results in an increase of 10.06% in ad valorem revenues for the current year.
Typical House Tax Bill
Counties in Florida are authorized to levy ad valorem taxes on all real property. Under the Florida Homestead
Exemption Law, primary residences are not taxed on the first $25,000 of valuation. Additionally, on January 29,
2008, the Florida Legislature passed Amendment 1 which stated that homesteaded residents would receive an
additional $25,000 exemption on property values exceeding $50,000. State law also mandates that all tax appraisals
be at 100% of value. The Board of Commissioners of Indian River County is limited by the Constitution of Florida to
an ad valorem tax levy of 10.0 mills per $1,000 of assessed value. An additional 10.0 mills can be charged within
special municipal service taxing units.
All ad valorem taxes and assessments are due and payable in November of each year or as soon thereafter as the
assessment roll is certified and delivered to the Tax Collector. Discounts are allowed for early payment at the rate of
4% in November, 3% in December, 2% in January, and 1% in February. All taxes paid in March are for the full
amount. All unpaid taxes become delinquent on April 1 of the following year. Delinquent taxes on real property bear
interest of 18% per year. On or prior to June 1 following the tax year, certificates are sold for all delinquencies. The
certificate holder may make application for a tax deed on any unredeemed tax certificates after a period of two years.
The county holds unsold certificates.
66
147
Typical House Tax Bill
2015/2016 Budget
Budget Summary
Shown below is a hypothetical tax bill for all of the taxes levied by the Indian River County Board of Commissioners.
This is the best representation of how Indian River County's millage changes will affect individual taxpayers. The
example following is based on a home with an assessed value of $200,000 with a standard homestead exemption of
$50,000:
Typical House
2015/2016
Millage
2015/2016
Tax Amount
General Fund
3.3602
$504.03
Land Acquisition Bonds - 2004
0.3315
$49.79
Subtotal - Indian River Shores
3.6917
$553.76
Emergency Services District
2.2551
$338.27
Subtotal - All Other Incorporated Areas
5.9468
$892.03
M.S.T.U.
1.0733
$161.00
Total - Unincorporated Areas
7.0201
$1,053.03
The first subtotal shows the rate and tax bill for a home in Indian River Shores. This includes only the General Fund
and Land Acquisition millage, since this is not part of the Emergency Services District. The ESD covers the entire
County, except Indian River Shores. The next subtotal shows the tax bill for a home in any other incorporated city or
town. The final total is the hypothetical tax bill for a $200,000 home outside of any municipality, since the M.S.T.U.
covers all unincorporated areas of the County. Below is a table that compares the taxes on this hypothetical house for
fiscal year 2015/2016 to the taxes that would be charged based on the rollback rate. It is important to note that the
tables on this page show the taxes and rates for County funds only. Other taxing authorities, such as cities, the school
district, and independent districts also levy property taxes on property within the County. These taxes must also be
considered to determine the total tax levied on property.
1
Typical House Adopted Taxes
;Compared to Roll Back Rate
Rollback Rate
Amount
2015/2016 Tax
Amount
Increase
(Decrease)
% Increase
(Decrease)
General Fund
$473.22
$504.03
$30.81
6.51%
Land Acquisition Bonds - 2004 (t)
$55.41
$49.73
($5.68)
(10.25%)
Subtotal - Indian River Shores
$528.63
$553.76
$25.13
4.75%
Emergency Services District
$280.53
$338.27
$57 74
20.58%
Subtotal - All Other Incorporated Areas
$809.16
$892.03
$82.87
10.24%
M.S.T.U.
$152.37
$161.00
$8.63
5.66%
Total -,Unincorporated Areas
$961.53
$1053.03
$91.50
9.52%
(1)T e rollback millage does not apply to voted debt. Therefore, the current year's mil age rates have been used for comparison
purposes.
67
148
Billions'$
2015/2016 Budget
Budget Summary
Assessed Value and Millage
The charts on this page contrast the fluctuating assessed values of property in the County to changes in millage rates.
20
16
12
8
0
General Fund
Assessed Value and Millage
��'‘ ��� �� \ foo ��ti� ti� ti1t1 ti° .o1r
iiA§sessed Value--Millage]
16
12
v:
8
4
0
Emergence Services District Fund
Assessed Value and Millage
3.6
3.5
33 c?
:r,
3.2 a
3.0 S
2.9
2.7
235
2.15
1.95
1.75
135
Billii►ns $
12
8
4
20
16
MSTU Fund
Assessed Value and Millage
.. _ ••1._ ._-
1.6
1.4
1:2
1.0 v
0.8 F
0.6
0.4
0.2
No No�o ti°�` ti°�� ti°�A P.. ti0 ti��
IaAssessed Value- -Millage
Aggregate
Assessed Value and Millage
- .• 135 0
a • . ti *, a. • h
Assessed Value --Millage
68
N y ti N y0� 'Y01 'tion N ti�1 ti0�
®Assessed Value +Millage
149
2015/2016 Budget
Budget Summary
S' Per WCU
Solid Waste Disposal District
Assessment Rates This category is comprised of assessments
70 under the Solid Waste Disposal District
60
n (S.W.D.D.) for landfill and recycling, several
street lighting districts, the East Gifford Storni
Non -Ad Valorem Assessments
50 Water Municipal Service Benefit Unit
40l RT ' ' ` —' `" I — _ (M.S.B.U.) and the Vero Lake Estates
30 a -- - - M.S.T.U. The S.W.D.D. assessment rates per
20
_ = Waste Generation Unit (WGU) for both
I residential and commercial customers will
10
increase over last year The S.W.D.D. has
0 experienced significant savings from
privatization and increases in efficiency over
the last few years. The chart on this page
exhibits this experience, as the assessment
rates remained constant or declined from 1998
to 2011 Since 2012 the increase in rates can be attributed to many different factors including lower commodities rates
on recycling revenue, CPI increases in waste hauling contracts, higher prices associated with single stream recycling,
etc.
NNNN
• Residemial
�� o� �,t> • �1F Orb
ti N ti '1• N
Commercial
Effective October l s' 2015, the County implemented a single sort recycling program in which residents have the
ability to recycle additional materials including all plastic containers, all paper not contaminated by food, aseptic food
and beverage cartons, aluminum and steel cans, all glass bottles and jars. and scrap metal. By implementing the
single sort program, the County is hoping to increase participation in its recycling program. In 2014 the County
recycled 33% of its waste stream, which is below the State of Florida goal of achieving a 75% recycling rate by the
year 2020. In addition, subscription garbage service was changed to once per week pick-up and both garbage and
recycling are now carted as opposed to the prior practice of using recycling bins, and resident purchased trash
containers.
Solid Waste
Disposal District
2014/2015 Waste
Generation Unit
2015/2016 Waste
Generation Unit
Increase
(Decrease)
Percentage Inc.
(Decrease)
Residential Charge
$49.96
$64.13
$14.17
28 4%
Commercial Charge
$34.05
$35.55
$1.50
4.4%
Each WGU equates to one ton of garbage per year. Through studies and estimations, various multiples have been
determined for all different types of commercial and residential classifications. For example, single family homes are
assumed to generate 1.6 WGU's and are assessed based on this rate. Based upon 1.6 WGU's, each household will be
assessed $102.61 by the district this year.
69
150
2015/2016 Budget
Budget Summary
Non -Aid Valorem Assessments
Indian River County has several non -ad valorem assessment districts for street lighting and drainage improvements.
No street lighting district assessments were increased for fiscal year 2015/16. Oceanside and Oslo Park were added in
fiscal year 2015/16. All street lighting districts and M.S.B U.'s are charged by per parcel/acre. with the exception of
Oceanside street lighting and M.S.B.U. and Oslo Park street lighting which are charged per lot. When computing per
parcel/acre charges, the size of a parcel is rounded up to the nearest acre and then multiplied by the charge. For
example, a '/2 acre property would be assessed for one parcel, and a 11/2 -acre property would be assessed for two
parcels.
70
151
Assessment District
2014/2015 Per
Parcel/Acre/Lot
2015/2016 Per
Parcel/Acre/Lot
Increase
(Decrease)
% Increase
(Decrease)
Streetlights
n Districts
g
r ro ,,
}fi:... '-t-. �=��e '
.,r,. Y-
=:. X ;, y;;
�''.,kms:
.,q
: ,. . 4:.; .
�r�
a
= Y. s.�.:
i i
Gifford i
$25.00
$25.00
$0.00
_
0.00%
Laurelwood
$30.00
$30.00
$0.00
0.00%
Rockridge
$8.00
$8.00
. $0.00
0.00%
Vero Highlands
$33.00
$33.00
$0.00
0.00%
Porpoise Point
$11.00
$11..00
$0.00
0.00%
Laurel Court
$27.00
$27.00
$0.00
0.00%
Tierra Linda
$21.00
$21.00
$0.00
0.00%
Vero Shores
$19.00
$19.00
$0.00
0.00%
Ixora Park
$17.00
$17.00
$0.00
0.00%
Royal Poinciana
$32.00
$32.00
$0.00
0.00%
Roseland Road
$1.00
$1.00
$0.00
0.00%
Whispering Pines
$16.00
$16.00
$0.00
0.00%
Moorings
$10.00
$10.00
$0.00
0.00%
Walker's Glen
$22.00
$22.00
$0.00
0.00%
Glendale Lakes
$40.00
$40.00
$0.00
0.00%
Floralton Beach
$50.00
$50.00
$5.00
0.00%
West Wabasso
$21.00
$21.00
$0.00
0.00%
Oceanside
N/A
$57.00
$57.00
N/A
Oslo Park
N/A
$25.47
$25.47
N/A
Other Districts
ix;-as_,
1 '3F.�...r ai .::ie
-•. e^ ,r°.
-.;.; ^ ,da
c
t ,a- ;Et_z > ''
f�: -.
3=� 'i".���.'�s-iii,"�= i�:•'.,
f`-,7 ...- 1 - �;^:.?
� .t
=i�_a�w.vi_�;�; �1r;.:
�.�' g:Tr-' i F'k>
: - ,.�•
-_�3..,�,�...�.�:�i�::�:`S�-
Vero Lake Estates
$50.00
$50.00
$0.00
0.00%
East Gifford Stormwater M.S.B.U.
$10.00
$10.00
$0.00
0.00%
Oceanside Street Paving M.S.B.U.
N/A
$415.00
$415.00
N/A
70
151
2015/2016 Budget
Budget Summar]
User Fees
User Flees eare primarily generated in the
enterprise and internal service funds.
Revenues are projected to increase slightly in
comparison to last fiscal year, with a 1.8%
increase. Building Department permit
revenues are expected to rise over the next
fiscal year, showing a 14.0% increase, or
$295,133. The Utility system has continued
its expansion into new areas of the County
and has increased its customer base
substantially over the past few years. The
total number of customers on the water and'
sewer system has increased from 35,721 in
1997/98 to 74,271 in 2014/2015. For the
current year, Utility user fees are projected to
increase 1.6% to $29,698,000. Rates for the
2015/16 fiscal year remain unchanged.
Total User Fees
Building Department Revenues
'0 '10°4
1° 11 •1� 1 'V 1r
do• 1, 19 ,o ,yo ,o ,o
Building Department revenues are projected
to increase this fiscal year, and are expected to
continue to improve after many years of
decline. The real estate market had cooled
substantially beginning in 2008 and didn't see
any turnaround until many years later. On
July 17, 2012 the Board of County
Commissioners approved the reduction of
multiple permit fees totaling an anticipated
annual reduction in revenues of $105,489
(shown in fiscal year 2013). This change was
aimed to facilitate some types of construction
and enhance the County's "open for business"
°1°°�1°1•y°1� �1a message for economic development purposes.
^ � ti Long term building permit revenue is
structured to support the Building Department
operations. Nevertheless, building activities
are very sensitive to economic changes, and these revenues can quickly decline if there is a downturn in the economy
such as what occurred in the early 90's and again beginning in 2008. Therefore, Building Department revenues are
continuously monitored to detect any declines as soon as possible. These revenues serve as a useful measurement
tool, since construction is a major industry for the County. Significant revenue in this area can forecast increases in
other County revenues.
Cash Forward Revenues
Cash forward is a type of budgeted fund used to supplement operating revenues. This provides a mechanism for
expending remaining fund balances at the end of the prior year. Indian River County utilizes cash forward revenues
to "roll over" capital projects from one year to another. When a large capital project will cover more than one year, it
is frequently budgeted for the total cost up front. Then at the end of each year, the unspent portion is moved to the
next year via cash forward, so that the project can continue. Cash forward makes up a smaller portion of the current
budget than last year, because not as many of these projects have been budgeted
71
152
Interfund Transfers
This category covers all transfers into a fund from a separate fund operated by the County. Interfund transfers have
several different functions. One purpose is to allocate expenditures from one fund into others. The law enforcement
transfer is one such case for Indian River County. Funds are transferred into the General Fund from the M.S.T.U.
equaling 64% of the law enforcement costs of the Sheriff's Department. This effectively allocates that portion of the
law enforcement function to the M.S.T.U. Another use for interfund transfer is to support the operations of a certain
fund. Indian River County transfers funds from the General Fund and the MSTU Fund to the Transportation Fund.
For budgeting purposes all fund transfers in must equal fund transfers out; thus they create a zero net effect on the
overall budget.
FUND BALANCE COMPARISON
2015/2016 Budget
Budget Summary
Total Fund Balance
The total fund balance for all funds under Indian
River County control stands at $295.940.585
(unaudited amount) on September 30, 2015. Total
fund balance is up $9,875,185 from last year and
down about $166 million from its highest point in
fiscal year 2006 as shown in the graph at left. Total
fund balance in the current fiscal year is up slightly
due to improving revenues and a slight decrease in
capital project expenditures overall.
0`�::�.:: �.:: w,,t The reason for the decline since 2006 is that the
County has completed numerous capital projects
i ,ti0�� O ti�4 ;� �O\,�\ �p�^' ,tip, , ,fps, 'V
0' that should serve the County for many years to
come. These projects include a new County
Administration Building ($45 million), 256 -bed jail
expansion ($21 million), water plant expansion ($24 million), and wastewater plant expansion ($23 million) in
addition to several road projects and two fire stations. All of the projects mentioned were cash funded, with no
borrowing needed. The fund balances in 2006 reflected years of accumulated dollars to fund the planned
expenditures.
1
I
80
60
40
2
20
0
Taxing Fund Balance
foo � f �°° �o� �o� ^ma r
72
In contrast to the overall fund balance, the taxing
fund balance has remained fairly stable over this
time period. These funds show a substantial
decrease from fiscal year 2008/09 to 2009/10. This
is due to early implementation of GASB Statement
54, which redefined fund balance. The amounts
shown in 2009/10 and later years are the
unassigned fund balances in governmental funds.
For 2008/09, this was unreserved fund balance
During fiscal year 2009/10, fund balance policy
was revised to account for the changes in fund
balance classifications. At this time a budget
stabilization reserve and an emergency/disaster
relief reserve were established each equal to 5% of
the annual budget. This resulted in additional
committed fund balance of $16.4 million, which
was the main cause of the decrease from the prior
year.
153
2015/2016 Budget
Budget Summar),
Ad valorem taxing funds, which have the most impact on Indian River County taxpayers, showed a decrease of about
$4.7 million during fiscal year 2014/2015. This can be attributed to factors such as increased capital equipment
purchass. Fire Rescue Station #13 construction, Senior Resource Association grant revenues not vet received, and
Stormwater improvements. Total fund
balance !is equal to 42.1% of the 2015/16
budget for taxing funds.
The current level of fund balance is
consistent with the County financial
policy of maintaining a fund balance of a 50.0%
minimum of 20% of annual budgets for
taxing funds. A fund balance of about 40.0%
two and a half months is important in .
taxing funds, since the fiscal year starts V 30.0%
October' 1 and the first Ad Valorem tax
payment is not received from the Tax G 20.0%
Collector until mid December. Therefore
the County generally experiences a 10.0%
negative', cash flow for October and
November. While the current balances 0.0% 4
exceed the minimum threshold, this is
still consistent with the fund balance
policy. ',The excess funds were built up
over several years when the economy was
stronger:
Taxing Fund Balance as % of
Taxing Fund Budgets
Cf/ "\° "N` <ti <6) \°` \5
,yO ^o '19 '19 ,yo ,yo ,yo '19 ,tio
Indian River County's taxing funds are showing a projected fund balance increase of 1.3% for FY 2015/16. This is
due largely to increases in the tax base along with increases in both the General Fund and Emergency Services
District millage rates. The fund balance for the General Fund is expected to remain above the minimum 20%
threshold. However, it is estimated that the Emergency Services District fund balance may begin to fall below the
minimum threshold in the upcoming years. Therefore, it will be necessary to increase tax revenues in this fund in
order to maintain existing service levels and retain solid financial conditions for the fund.
Some other major governmental funds are expected to see fund balances fall by substantial amounts in fiscal year
2015/161 These include the Impact Fees Fund (33.4%), the Secondary Roads Construction Fund (7.1%), and the
Transportation Fund (11.7%). The primary reason for the declines is the use of accumulated fund balance to fund the
construction of capital projects in the upcoming year.
County fund balance policy calls for a minimum 20% unrestricted net position level for the Utilities Fund and the
Solid Waste Disposal District (SWDD). Both funds exceed the minimum requirement by substantial margins. The
SWDD is required to set aside funds for landfill cell closures and future cell expansions. This need accounts for a
large portion of the 104% fund balance. SWDD net position is projected to remain relatively flat for fiscal year
2015/161 at 0.5%. The Utilities Fund maintains a large reserve (169%) in order to cash fund future utility
improvements on an as -needed basis. The County projects a decline in net position for fiscal year 2015/16 (10.1%)
due largely to expenditure of funds on hand for capital projects. The Golf Course Fund is projected to experience a
loss in the upcoming fiscal year, while still having a negative unrestricted net position. The reason for the negative
unrestricted net position for the Golf Course is the investment in capital assets. It should be noted that total net
position is $6.6 million. The Building Department carries a large reserve built up during the construction boom during
the last decade (247% of budget). These funds are available for use if needed during construction downturns.
73
154
2015/2016 Budget
Budget Summary
MAJOR & NON -MAJOR FUND BALANCE/NET POSITION
AS % OF TOTAL FUND
nd balances represent total find balances in governmental funds and unrestricted net position in proprietary funds.
(1) Adjustments have been made to budgeted revenues and expenditures based on the following assumptions. Revenues, per
Fla. Statues must be budgeted at 95%; however, historically the County has collected a higher percentage. Similarly,
expenditures have typically come in under budget due to management of expenses throughout the year. Use of contingencies is
kept at a' minimum so dollars are available for emergency situations. Additionally, for capital projects, total dollars are
transferred into the capital outlay account at the start. In those instances little or no revenues are budgeted going forward, and
the funds are used for expenditures over the life of the project. This reduces fund balances in subsequent years. Grant revenues
receivable have been added to the adjusted revenues where appropriate. These figures are unaudited estimates only.
74
155
Fund Name
9/30/13
Audited
9/30/14
Auditedg
FY 2015/16
Be innin gt')
FY 2015/16
Ending(1)
% Change
Balance as
% of Budget
g
4441 enfutiM oirFO!, e
»+,�- .. _ �Cl�'.' q.
- •''="'
._ 5'.'F" •I�`
: �] -.7
� • k5 �'.�
= : 'j''.
�. . ';s
' 7
ri" _�...-.�. �,*,.'.�,.'- a .
1 -!-:" -
'�vE_n iiW''=..
_ ; " ;i
.•� Z..g •w•�i,:' ��..
General:Fund
$49.880.588
$51.678.865
$50.242,295
$50,795,148
1.10%
48 77%
Impact Fees Fund
17.016.120
15.120.693
12.824.719
8,545,485
(33.37%)
32.10%
Secondary Roads Construction Fund
13.109.994
13.630.522
13.679.956
12,705,828
(7.12%)
106.52%
Transportation Fund
8,359,735
8,036,085
7,036.488
6,211,839
(11 72%)
43 41%
Emergency Services District Fund
8.871.950
9.547.256
7.157.916
8,065,445
12.68%
25 06%
Optional Sales Tax Fund
52.443.863
54.005.737
65.474.944
64,768,839
(1 08%
353 14%
Total Governmental Major Funds
-.y:�a�><-�� -
S149,682,250
S152,019,158
S156,416,318
$151,092,584
(3.40%)
83.52%
,;tea-.: � �.�.-.
Pr rieta aM" o` 466- '. -`.44:-)
_ � ssair_:n: 5-�---a��'� �
, �'.
'., ,r .:; .lig
a �^ -
r�'.'Z,SEE" ;�.
��-r.--r'
, • n ..-.,
r' .^:?�" :
�` .1 te=:,M1,''
�o-
T;%`, -Z, -r;,
- r s+,'i.�:
�^.Lu
':c �.--•;tet-.-
"
' "�•� :i
��� .��.
. :: �?..3;�r-;
4• 1. .�a.•,c;46:4;:.
;::,�. .:
'i.�
Solid Waste Disposal District
12,529,203
12.901.703
13,602.368
13.671,851
0.51%
104 07%
Golf Course Fund
(1,360.681)
(1.836.213)
(1.043.873)
(822,515)
(21.21%)
(29.57%)
Count) Building Department
4,588,163
5.178.157
5.947,706
6,057,574
1.85%
247 49%
County Utilities Fund
73.800,963
72.176.894
74,868,399
67,316,400
(10 09%)
168.84%
Total Proprietary Major Funds
$89,557,648
S88,420,541
$93,374,599
$86,223,309
(7.66%)
148.06%
Non -major Funds in the Aggregate
548,722,644
S45,625,701
S46,149,667
$43,235,398
(6.31%)
105.83%
Total Al! Funds
$287,962,542
S286,065,400
$295,940,585
$280,551,292
(5.20%)
100.20%
nd balances represent total find balances in governmental funds and unrestricted net position in proprietary funds.
(1) Adjustments have been made to budgeted revenues and expenditures based on the following assumptions. Revenues, per
Fla. Statues must be budgeted at 95%; however, historically the County has collected a higher percentage. Similarly,
expenditures have typically come in under budget due to management of expenses throughout the year. Use of contingencies is
kept at a' minimum so dollars are available for emergency situations. Additionally, for capital projects, total dollars are
transferred into the capital outlay account at the start. In those instances little or no revenues are budgeted going forward, and
the funds are used for expenditures over the life of the project. This reduces fund balances in subsequent years. Grant revenues
receivable have been added to the adjusted revenues where appropriate. These figures are unaudited estimates only.
74
155
Indian River County
Florida
COMPREHENSIVE ANNUAL
FINANCIAL REPORT
For the Fiscal Year
October 1, 2013 through September 30, 2014
JEFFREY R. SMITH, CPA, CGFO, CGMA
Clerk of Circuit Court & Comptroller
1801 27th Street
Vero Beach, FL 32960
Telephone: (772) 226-1945
March 6, 2015
To the Citizens of Indian River County:
The Comprehensive Annual Financial Report of Indian River County, Florida for the fiscal year ended
September 30, 2014, is respectfully submitted. State law requires that every general-purpose
government publish a complete set of audited financial statements within nine months of the close of
each fiscal year. This report was prepared by the Finance Department under the supervision of the Clerk
of the Circuit Court and Comptroller. Responsibility for both the accuracy of the presented data and the
completeness and fairness of the presentation, including all disclosures, rests with the Finance
Department and is contingent upon the internal control established for this purpose.
The County has established a comprehensive internal control framework designed to ensure that the
assets of the County are protected from loss, theft or misuse and to certify that the financial records and
data used for preparing the financial statements are in conformity with generally accepted accounting
principles (GAAP) as applicable to governmental entities. The internal control system is designed to
provide reasonable, rather than absolute, assurance that these objectives are met. The idea of reasonable
assurance recognizes two aspects: 1) the cost of internal control should not exceed the anticipated
benefits; land 2) the valuation of the costs and benefits require estimates and judgment by management.
All internal control evaluations take place within this framework. We believe the County's internal
controls adequately safeguard its assets and provide reasonable assurance of properly recorded financial
transactions.
Section 218.39, Florida Statutes, requires an annual audit of local governments. The unqualified opinion
of the auditors (Rehmann Robson, Certified Public Accountants) on the County's financial statements
for the year ended September 30, 2014 has been included in this report. The independent auditors'
report is located at the front of the financial section of this report. The audit was also designed to meet
the requirements of Government Auditing Standards, the Florida Single Audit Act, the Federal Single
Audit Act of 1984, the Federal Single Audit Act Amendments of 1996, and revised OMB Circular A-
133. i
Readers of this report are encouraged to read Management's Discussion and Analysis (MD&A), which
provides basic financial information about the County and an overview of the County's activities. The
MD&A inmediately follows the independent auditors' report.
157
Profile of Indian River County
Indian River County, established on June 29, 1925 by an act of the Florida Legislature, is located on the
central Atlantic coast of Florida, approximately 100 miles southeast of Orlando and 135 miles north of
Miami. The County is bordered by Brevard County to the north, St. Lucie County to the south, and
Osceola and Okeechobee Counties on the west. There are approximately 100 miles of waterfront land in
the County, including 23 miles of Atlantic beaches.
The City of Vero Beach is the seat of County government. Indian River County is a non -charter county
established under the Constitution and the Laws of the State of Florida. It is governed by a five member
Board of County Commissioners (Board) elected at large from the five districts within the County. A
County Administrator is appointed by the Board and is responsible for implementing the policies set
forth by the Board. The Administrator is charged with the fiscal control of the resources of the County
as well. In addition to the Board, there are five elected Constitutional Officers serving specific
governmental functions: Clerk of the Circuit Court and Comptroller, Property Appraiser, Sheriff,
Supervisor of Elections and Tax Collector. Although the funding for all Constitutional Offices is part of
the County's General Fund, the Board does not have direct responsibility for their operations. Each
office is run separately within each of its respective legal guidelines.
Indian River County provides a full range of services including, but not limited to: construction and
maintenance of roadways, sidewalks and other infrastructure, fire rescue/emergency services, law
enforcement, library services, traffic operations and control, parks and recreational services, human
services, building inspections, licenses and permits, water/sewer utility services, and refuse collection
and disposal.
The Clerk of the Circuit Court and Comptroller (Clerk), Sheriff, and Supervisor of Elections submit
proposed operating budgets to the Board prior to May 1. The Florida Department of Revenue receives
budgets from the Property Appraiser prior to June 1 and from the Tax Collector prior to August 1. Once
these budgets are approved, they are forwarded to the Board. The court -related function of the Clerk
submits a budget to the Florida Clerks of Court Operations Corporation (CCOC) prior to June 1. These
operating budgets include proposed expenditures and the sources to finance them as set forth in Section
28.36, Florida Statutes.
Constitutional Officers, all departments controlled by the Board of County Commissioners, and outside
State and local agencies submit their proposed budgets to the Office of Management and Budget for
assistance, review and compilation. The County Administrator then reviews all the budgets of the
County departments, state agencies and nonprofit organizations, and makes his budget recommendations
to the Board of County Commissioners on or before July 15 of each year.
During September, public hearings are held pursuant to Section 200.065, Florida Statutes, in order for
the Board to receive public input on the tentative budget. At the end of the last public hearing, the
Board enacts ordinances to legally adopt (at the fund level) the budgets for all governmental fund types.
The budgets legally adopted by the Board set forth the anticipated revenues by source and the
appropriations by function. Budgets for Enterprise and Internal Service funds are adopted on a basis
consistent with generally accepted accounting principles. Management is authorized to transfer
budgeted amounts between objects and departments in any fund as long as the total appropriations of a
fund are not exceeded. Board approval to amend the budget is required when unanticipated revenues are
received that management wishes to have appropriated, thereby increasing the total appropriations of a
fund. Appropriations for the County lapse at the close of the fiscal year.
ii 158
This Comprehensive Annual Financial Report (CAFR) includes the funds of the primary government
(the Board of County Commissioners, the Clerk of the Circuit Court and Comptroller, the Property
Appraiser, the Sheriff, the Supervisor of Elections and the Tax Collector), and the blended component
units consisting of the Emergency Services District and the Solid Waste Disposal District.
These component units were included because generally accepted accounting principles require that
organizations which are fiscally dependent on the County and that financially benefit from the
relationship with the County be reported with the primary government (the County) as the reporting
entity. This CAFR does not include the Indian River County School District, the Indian River County
Mosquito Control District or the Indian River Medical Center.
Local Economy
Indian River County's population of 140,955 was a 1.0% increase over the previous year. While the
population of the County has been steadily increasing, so has the median age of residents living here.
Nationally, average ages have risen due to the increasing age of the baby boomer generation as well as
the increase in life expectancy for all Americans. In addition, Florida continues to be a popular
destination for retirees. According to the University of Florida, Bureau of Economic and Business
Research, persons aged 45-64 now make up the largest percentage of residents in the County, followed
by persons aged 65+, 18-44, 0-17 respectively. The median age of Indian River County is 49.1 which is
20.6% above the State median age of 40.7 and 32.3% above the national median age of 37.1.
Historically, Indian River County's economy was made up of agriculture (citrus and cattle) and tourism.
Those industries have been now been complimented with an increase in health care and information
technology firms, light manufacturing, wholesale and retail trade and service sector jobs. The top three
major employers in Indian River County, providing 9% of total County employees, are the School
Districtl Indian River County Government and Indian River Medical Center. The unemployment rate
decreased from 8.8% in 2013 to 7.9% in 2014.
Piper Aircraft, Inc., whose headquarters for aircraft research, development and manufacturing operations
are located in Vero Beach, is the largest manufacturing employer in the area. CVS Pharmacy operates a
distribution center which provides the distribution of products to all CVS locations in the southern half
of Florida. INEOS New Planet BioEnergy opened a state of the art center in Indian River County. The
facility converts low-cost organic materials such as household and vegetative waste into bioethanol for
use as &renewable road transport fuel (ethanol) while generating renewable power for export to the local
electricity grid. This new technology will reduce greenhouse gas emissions from cars and energy
generation in addition to reducing the amount of waste going into our landfills. The Atlantic beaches
and the. Indian River, along with the comfortable climate, provide the basis for a year-round tourism
industry'. Residents can enjoy these resources at any of the County parks, the Sebastian Inlet State Park
or the Pelican Island National Wildlife Refuge.
Indian River County is beginning to experience signs of improvement in the economy. Total property
tax values increased slightly from $12.7 billion in 2013 to $12.8 billion in 2014. Construction activity
saw a significant increase with 23% more building permits issued for additions and alterations in 2014
over 2013. Please see Statistical Schedules 6 and 17 for more information.
Although Indian River County is a major producer of citrus with approximately 32,820 acres dedicated
to citrus production, production has decreased by 5.1% from 8.2 million boxes in 2013 to 7.8 million in
2014.
iii 159
Lone Term Financial Planninji and Major Initiatives
Chapter 163 Florida Statutes and Florida Administrative Code Rule 9J-5 requires each local government
to have a Comprehensive Land Use Plan. An important part of this plan is the Capital Improvements
Program (CIP) which evaluates the need for public facilities in support of the Future Land Use Element,
to estimate the costs of improvements for which local government has fiscal responsibility, to analyze
the fiscal capacity of the local government to finance and construct improvements, and to adopt financial
policies Ito guide the funding and construction of the improvements. The CIP is updated annually and
encompasses a period of five years. Listed below are six major capital projects included in the current
CIP along with the source of funding and capital costs:
• Fire/EMS Station 13 - Construction of an additional station is necessary to serve the expanding
south county population. The Emergency Services District reserves will provide $1.7 million
with the remaining $850,000 being funded by impact fees. The operating expense will be
approximately $2.1 million.
• Osprey Marsh - The County is constructing the second algal turf scrubber (ATS) system called
the "Osprey Marsh" for the south relief canal. The ATS will remove dissolved nitrogen and
phosphorous from the water and return the treated water back to the Indian River lagoon where it
will enhance water quality and thereby support the resurgence of sea grasses in the lagoon. This
project is a collaborative effort between the Utilities Department and the Stormwater Division. It
is being funded through a combination_of capacity charges, one cent sales tax and grants at an
dstimated cost of $8.6 million.
• South County Park — Phase III Improvements - The expansion of this park is necessary to
provide recreation facilities and programs to the growing population in the southern part of the
County. A multi-purpose intergenerational facility will be constructed at a cost of $6.9 million
with impact fees and one cent sales tax providing the funding. Ad valorem tax proceeds and user
fees as well as partnering agency contributions will fund increased operating costs which are
estimated to be about $118,000 per year.
• 66th Avenue Widening — The widening of 66th Avenue from State Road 60 in Vero Beach to
49th Street is currently underway. This is one of the few main arterials connecting the north and
south county areas and traffic has increased substantially on this road. Construction costs are
over $20 million. Funding is from traffic impact fees, gas taxes and grants. In the future, the
County plans to expand 66th Avenue from 49th Street to the Sebastian City limits.
• CR 510 - 70th Avenue to Indian River — This roadway is scheduled for widening at an estimated
cost of $7.1 million for right of way and $21 million for construction. Traffic impact fees,
of tional sales tax and gas taxes will provide the funding.
• Segment II Landfill Closure - Segment II of the landfill will reach capacity in FY 14-15. The
County has been accruing the cash on an annual basis to cover the estimated $4.5 million closure
costs. State and Federal regulations required that the Solid Waste Disposal District (SWDD)
provide funding for the closure and long-term maintenance costs of each segment of the landfill
as capacity is used. The SWDD user fees provide the funding source. Operating costs for the
new cell should remain about the same as for the current segment.
iv 160
Relevant Financial Policies
In accordance with Section 218.415, Florida Statutes, the County adopted an investment policy, which
guides the investment of County surplus funds. This policy establishes investment objectives, maturity
and liquidity requirements, portfolio composition, risk and diversification requirements, and authorized
investments. The primary objectives of investment activities are to preserve capital and maintain
sufficient liquidity to meet anticipated cash flow needs.
The secondary objective is to obtain competitive returns on the investment of County surplus funds.
During fiscal year 2014, County investments had yields ranging from 0.05% to 0.70%. The overall
annual yield of the portfolio as of September 30, 2014 was 0.30%.
On September 23, 2008, the County established the OPEB (Other Post -Employment Benefits) Trust. An
OPEB investment policy was approved by the Board of County Commissioners on February 3, 2009 and
revised on April 6, 2010. The objective was to establish an advisory committee and to provide short-
term and long-term investment guidelines. This policy also outlines the same criteria as noted in the
County's investment policy, as well as including performance measures. The change in net position for
the OPEB Trust for the fiscal year was $2.5 million. In addition, interest, dividend and mark -to -market
adjustments resulted in net investment income of $764,319. The OPEB Trust annual yield was 5.92%.
During FY 2014, the County approved a $630,000 interfund loan from the general fund to the golf
course fund for construction of a new irrigation system. This mechanism will provide funds at a
relatively low interest rate for the golf course (1.0%) as well as provide increased interest earnings for
the general fund.
The Codnty's goal is to maintain an overall fund balance equal to 30% of the annual budget in all of its
taxing funds, which provides a three month cushion for operating expenses. The three month reserve is
necessary due to the timing of property tax levies in the State of Florida. Although the fiscal year begins
in October, property tax monies are not typically received until mid to late December, which would
require the County to operate in a deficit position for the first two months of the fiscal year without this
reserve. Reserve funds are needed in order to allow the County to respond to events without facing
serious financial burdens. County policy is to maintain fund balance levels and prohibit the use of fund
balance to fund recurring expenses. Information on the County's fund balance policy can be found in
County Note 19.
In September 2014, Fitch Rating Service affirmed three ratings on Indian River County:
• "AA+" on Spring Training Facility Revenue Bonds, Series 2001
• "A-" on Limited General Obligation Bonds, Series 2006
•� "AAA" on implied unlimited tax general obligation
In summary, Indian River County completed the year financially strong and well positioned. In a time
of a strained world-wide economy and low investment returns, the County stood committed to manage
funds and services for its citizens.
v 161
Awards and Acknowledgements
The Government Finance Officers Association of the United States and Canada (GFOA) awarded a
Certificate of Achievement for Excellence in Financial Reporting to Indian River County for its
comprehensive annual financial report (CAFR) for the fiscal year ended September 30, 2013. This was
the 31st consecutive year that the County has received this prestigious award. In order to be awarded a
Certificate of Achievement, a government must publish an easily readable and efficiently organized
comprehensive annual financial report. This report must satisfy both generally accepted accounting
principles and applicable legal requirements.
A Certificate of Achievement is valid for a period of one year only. We believe that our current
comprehensive annual financial report continues to meet the Certificate of Achievement Program's
requirements and we are submitting it to the GFOA to determine its eligibility for another certificate.
In addition, Indian River County also received the GFOA's Distinguished Budget Presentation Award
for its annual budget document for the 2013-2014 fiscal year. This was the 23rd consecutive year that
the County has received this prestigious award. In order to qualify for the Distinguished Budget
Presentation Award, the County's budget document had to be judged proficient as a policy document,
financial plan, operations guide, and communications device.
I would like to thank the entire staff of the Finance Department for their invaluable assistance in the
preparation of this report. I would also like to thank the Board of County Commissioners and their staff,
and the other Constitutional Officers for their personal interest and support in planning and conducting
the financial operations of the County in a responsible and progressive manner. Finally, thanks to the
citizens for the trust you continue to place in your County and those who work to serve you.
Respectfully submitted,
Jeffrey R. Smith, CPA, CGFO, CGMA
Clerk of the Circuit Court and Comptroller
vi 162
Appendix C:
EXHIBIT D
..CERTIFICATION OF DRUG=.FREE' WORKPLACE
IDENTICAL TIE BIDS - Preference shall be given to businesses with drug-free workplace programs.
Whenever two or more proposals are received from respondents which are both certified minority
businesses(as set forth above and which are equal with res ectito� rice
)� q P p , quality and service, the
proposal received from a business that certifies that it has implemented a drug-free workplace
program shall be given preference in the award process. Established procedures for processing tie
bids will be followed if none of the tied vendors have a dru j;`�free;workplace program. In order to
have a drug-free workplace program, a business shall:', �`' _ L'^:
A. Publish a statement notifying employees that.the unlawful manufcture, distribution,
dispensing, possession or use of a controlled substance is prohibit drain the workplace and
specifying the actions that will be taken age nst employees for violat ons of such prohibition.
B. Inform employees about the dangers of drug abuse in tpftyyprkplace, the business's policy of
maintaining a drug-free workplace, any available:drug�counseling, rehabilitation and
�+i. p � �t -` y P P hie � P Y
employee assistance programs,;�and,the enalties<f�hatrgma be imposed u on9em to ees for
drug abuse violations. ,9e#..
C. Give each employee engaged in .' *.
p�oviding,the commodities or contractual services that are
under bid a copy of the statement specifiedin�a,ubsectio`n�KA41.
D. In the statement specified in subsection A, noti.- the empleges that as a condition of
Working on the corrimodities or contractual servie. that are under bid, the employee will
abide by the terns'iof the statement aradttwill not fy the employer of any conviction of, or plea
of guilty or nolo contendere4 any violat on of.._Chapter 8,9,3; F.S., or of any controlled
substance law of'ttie United States or any state, for a violation occurring in the workplace no
later than five (5)k+days after such conviction':
E. Impose_a=sanction onor, require the satisfactory participation in a drug abuse assistance or
rehabili.tat_iaNprogramNiffiktie s+ava la"ble in tl a employee's community, by any employee
who, s`so oni cued. �'�`"' `" , `e ''
F. ( M,a Je a good faitheffort to continue to maintain a drug-free workplace through
f
implementation of th`_is,section�=-4:'4;,..
.....--1.,'.;.-t
As the person",authorized to signtthe state .nt, I certify that this firm complies fully with the above
requirements. t, .,._ "
r.":',
VENDORS SIGNATURE �y ,1
22
DATE
163
ADMINISTRATIVE
POLICY
MANUAL
SECTION
PERSONNEL
NUMBER
AM -601.1
SUBJECT
DRUGS, NARCOTICS, AND ALCOHOL
DATE EFFECTIVE
06-08-93
PAGE
1 OF 2
POLICY:
It is the policy of the County to maintain a work place that is free fro
the effects of drug and alcohol use. This policy shall be interpreted,
construed and implemented to be consistent with the requirements of the
Feleral Drug -Free Workplace Act.
COMMENT:
1.i The Federal Drug -Free Workplace Act is applicable to all employees of
the County who are performing work pursuant to a federal grant.
a. All covered employees will be provided a published statement
notifying the covered employees that the unlawful manufacture,
distribution, dispensation, possession or use of a controlled substance
is! prohibited in County workplaces, and that violations of this
prohibition will result in disciplinary personnel action against such
employee up to and including termination, or the employee will be required
tolsatisfactorily participate in a drug abuse assistance or rehabilitation
program approved for such purposes by a federal, state, or local health,
law enforcement, or other appropriate agency.
P. Each covered County employee is hereby notified that it is a
condition of employment in a federal grant that the employee will abide
by 'the terms of this statement and will notify the County of any criminal
drug statute conviction for a violation occurring in the workplace, no
later than five days after such conviction.
2. The County will establish a drug-free awareness program to inform
employees about:
a. The dangers of drug use in the workplace;
bl. The County's policy of maintaining a drug-free workplace;
c�. Drug counseling programs which are available;
dl. Rehabilitation programs which are available;
el. Programs available to assist employees;
f. Penalties which will be imposed upon employees for drug use
violations including: discipline up to and including termination, or
satisfactory participation in a drug abuse assistance or rehabilitation
program approved for such purposes by a federal, state, or local health,
law enforcement, or other appropriate agency.
164
ADMINISTRATIVE
POLICY
MANUAL
SECTION
PERSONNEL
NUMBER
AM -601.1
DATE EFFECTIVE
06-08-93
SUBJECT
DRUGS, NARCOTICS, AND ALCOHOL
PAGE
2 OF 2
3 Other units in the Administrative Policy Manual which are to be
reviewed for additional information in this context include:
a. BEHAVIOR OF EMPLOYEES, AM -801.1. This unit states the prohibitions
against drug use.
bb. DISCIPLINARY PROCEDURE, AM -807.1. This unit provides for the normal
progressive disciplinary steps to be skipped, thereby permitting
termination of an employee upon a first occurrence, for a "group three
offense".
L. OFFENSES/DISCIPLINARY PATTERN, AM -807.2. This unit establishes drug
use as a "group three offense".
9. Each County employee will be given a copy of the statement described
in Comment 1.
5. The County will notify the granting agency within ten days after
receiving a notice of conviction from a covered employee or some other
actual notice of such conviction.
6. The County will make a good faith effort to continue to maintain a
drug-free workplace through implementation of the above provisions.
165
Appendix D:
CONTRACTOR SCOPES OF SERVICE
Scope of Service: Wind Mitigation Inspector
Perform wind mitigation inspections and record on the Unified Mitigation Verification Form (OIR-BI-
1802). Schedule inspection with homeowners. Perform roof inspection, estimate approximate roof
square footage, measure and record dimensions/square footage of windows and doors, photograph
residence from all sides (four minimum), obtain color photographs inside of garage door, and other
openings and compile information into a residence report. Submit Verification Form and residence
report to Project Manager within seven (7) days of inspection dateA
Scope of Service: Title Search/Owner Encumbrance.:Report!Contractor
• Perform comprehensive search of Indian River County Re,egrds fr`omithe earliest Public Records to
and including search date, as needed to provide a TitletSearch. Included information shall detail
official plat numbers, deed, outstanding/delinquent axes, and any lie is r, assessments on the
residence or property. Submit resultant Owner Encumbrance Report to Project Manager within seven
(7) days of receipt.
,
Scope of Service: Construction Manager kr..,,,,,,kr..,,,,,,% '
...7.1e,:.-!_•-. :: e;*':.; <:.t �
Contractor will monitor general contractors' work according�to Residential Construction Mitigation
program standards and timeline. Perform occasional, random site inspections for each residence
receiving mitigation measures, coordinate withcontractors, homeowners, and Program Manager to
maintain timeframes and cost control. ` , -.. t k °
4---
v
� e
t
44.
A'i
ti
24
r
166
Appendix E:
HOMEOWNERS SATISFACTION SURVEY
Dear Homeowner,
We are committed to providing quality housing and rehabilitation services to eligible property
owners. Your home has recently been improved through the Residential Retrofit Program. Please
help us assist future property owners efficiently by answering the following questions. Circle the
number, which most closely reflects your opinion about our services.
1=Not at all 2=Somewhat 3K Very Well
L.:s.
How satisfied were you with....
Application In -Take, Financing and Bid Process
t•.�N^Rai '- �R-
1.
Were the program and eligibility requirements clearly explained?�;
l.as, •
1
2
3
2.
Did the staff listen to your needs and concerns?
1
2
3
3.
'� ,� t. ! : s fy
't;_ n
D,id the staff respond to your questions promptly?,4+, . F.r'QEF
q• 1
2
3
4.
Were the documents you signed?ekplained fully to yo J
1
2
3
5.
Were you advised of your eligibilityr•in. a tiPrmelrr_manner? \r.
1
2
3
6.
kl'-u
Were you Providedw_iti copy of yourA.act4_r��� P' ,
....
1
2
3
Inspection Process
`&1 31:5
Your Residential Retrofit'Program
1.
e
om r✓ lF":-, '..,,'4,1f
\=. .'.'1'
1
2
3
1.
Didfour_sta:fftlisten to youneeds a'ndconcerns?.w,
1
2
3
3.
,(.:CA:,r: ?y.. -
"'%!11' it` @. i t2, y VP
1
2
3
2.
Was your final inspection conducted within�a:Ireasonable timeframe?
1
2
3
3.
Didkour staff explain the; work toque .done clearly?
1
2
3
4.
Did our staff�answer calls%{questions in a timely manner?
1
2
3
5.
Did our staff conduct themselves in a professional manner at all times?
1
2
3
`&1 31:5
Your Residential Retrofit'Program
1.
Are you satisfied with the quality for the work done on your property?
i
1
2
3
2.
Do you think the cost of the construction was reasonable?
1
2
3
3.
Do you think your project was complete within a reasonable timeframe?
1
2
3
4.
Would you recommend this project to others?
1
2
3
25
167
Contractor, Subcontractor, and Crew
1.
i Did they arrive on the job site when scheduled?
1
2
3
2.
Did they conduct themselves in a professional manner?
1
2
3
3.
Did they identify and introduce themselves when arriving?,,..
1
2
3
4.
'
Did they show courtesy?
1
2
3
5.
, ,a-,-...1-1--
Did they listen to your•needs and concerns? _ ;` , 4,
1
2
3
6.
Did they explain the project clearly? ;-;445' k
,-1.a ;
1
2
3
7.
Did they answer questions and calls in a�trriely manner? t.
h� ,11 '•r
1
2
3
8.
Nit
Did they leave your. property clean and clear'"of debris?/,
`;;-4
1
2
3
9.
ms`s 1T ,d,,,0,:17.
Would you recommend the co s" Vii%.''✓'}-
ntractor to others? :k�. .,j
"'
'1
2
3
What else would you like to share with us about your experience:,with the Residential Retrofit
Program? ty „,.. ``�'_
.,-4 1: ,:.!,
..?: �. NRSA. `?
•. z,� }{ yy 4Y 'ji"int.
:4.
Your narie'"
Your address
Thank you for taking the time to respond to our survey
26
168
Appendix F:
Name:
[Res dential• Goonstructi nMir�~_�_
tigation=Program=:
' P"r"e -Work -Agreement'..
Address:
Date:
fiat
Below is a list or mitigation measures
These measures are intended to help
and hurricanes. Please review the list
measures to be performed.
Mitigat
1.
2.
3.
4.
5.
6.
7.
8.
9.
to beperformed on r,.
�your••hosma a at the above listed address.
protect your homesagainst3damages from future wind storms
carefully and sign below if youare in agreement with the
•
,;:*Z.E.A'Fes.
ei t
10. '
•=a3" -
sr,
I, i
t__ , the owner of the property listed at the
above address, agree to`h'ave.tjle�`wind mitigation measures, described above, and performed on my
home. In understand thatthe�` w`•rk will be performed by a qualified, licensed Florida contractor in
�z -
accordance with Florida Building Code and local building regulations. I understand that the Agreement
is for the work specified in the Agreement and nothing more is to be done and nothing less will be
accepted.
Homeowner Signature Date
27
169
It',Zit.,
d :,..;-. • Y
.
lamwfs sc.
?
. �.
It; .a
,t1 T
!
,...1.t.
t ' t ,z iia
'kis./
,;:*Z.E.A'Fes.
ei t
10. '
•=a3" -
sr,
I, i
t__ , the owner of the property listed at the
above address, agree to`h'ave.tjle�`wind mitigation measures, described above, and performed on my
home. In understand thatthe�` w`•rk will be performed by a qualified, licensed Florida contractor in
�z -
accordance with Florida Building Code and local building regulations. I understand that the Agreement
is for the work specified in the Agreement and nothing more is to be done and nothing less will be
accepted.
Homeowner Signature Date
27
169
1, the undersigned hereby certify that 1 have a complete understanding of all the terms of the Pre=
Work Agreement and a mutual understanding with the property owner(s) and Program Manager of
what work will be completed.
Contractor's Signature
Date
I, the undersigned hereby certify that a Pre -Work Agreement conference was held this date between
contractor and property owner(s), and that a detailed ex{lanafi
ro
p onof the work write-up was
explained to the contractor and property owner(s). `zc3' ,:�-, ;^_
Program Manager Signature
28
170
Appendix G:
EXHIBIT "B"
ACKNOWLEDGEMENT
RFP -DEM -15-16-066
HURRICANE LOSS MITIGATION PROGRAM
Residential Construction Mitigation Program (RCMP)
ACKNOWLEDGEMENT: I certify that I have read and tagi a to abide by all terms and
conditions of this solicitation and that I am authorized to`sigri"for the proposer. I certify that
the response submitted is made in conformance with a'il• i uirements of the solicitation.
Proposer: FEID'gr.
Address: E.
City:
Zip Code:
Telephone Number:, ail Address�SY�>.
�.L R
Authorized Signature: . Date:
1,14
Ie 14fir,.;
f 47
Printed
/ Typed:
N' ' '4'i''(` ..,.. .- T ems )
4.
V �S i
NOTE: In submitting a`'r•\esponse;lthe,.proposer (acknowledges they have read and agree to
the solicitatib.nterms and conditions'andatheir submission is made in conformance with those
�,r';:X r,� �t+V;? .-?nr�:;.4`: r<, is Yr,
terms a dreonditio'n„sa, 3rt.a_ 4
,t 1
29
171
9'A
Leslie R. Swan
Supervisor of Elections
Indian River County
April 5, 2016
The Honorable Bob Solari, Chairman
Board of County Commissioners
Indian River County
1801 27th Street, Building A
Vero Beach FL 32960
Dear Chairman Solari:
The Supervisor of Elections office conducted an election on March 15, 2016 for the
Town of Indian River Shores. The municipality has reimbursed the Supervisor of
Elections office for the cost of conducting their election. The city revenues received
from this election total $1,836.00.
1 am asking to have the city revenues we received for conducting the March election to be
rolled into the Supervisor of Elections 2015-2016 fiscal year budget. This election was
not accounted for in our approved budget.
Should you have any questions regarding the appropriation of these funds please do not
hesitate to contact me.
Most sincerely,
d.q.a.XisL
Leslie Rossway Swan
Supervisor of Elections
Avi nit.. • Vero Reach, FL 32967 I Office: (772) 226-3440 I Fax: (772) 770-5367..-vsn"inv.v.oreindiaairiver.com
Dori Roy
From:
Sent:
To:
Subject:
Attachments:
Dori,
Leslie Swan <Iswan@voteindianriver.com>
Wednesday, April 06, 2016 9:36 AM
Dori Roy
BCC Agenda
removed.txt; Indian River Shores Reimbursement of Election Costs.pdf
Could you please place me on the BCC April 19th agenda. I am requesting reimbursement of funds for conducting the
Indian River Shores Election on March 15, 2016. I have attached the backup information.
Best,
Leslie
Leslie Rosswav Swan, CERA
Supervisor of Elections
!Indian River Count ►
4375 43" Avenue
Vero Beach, FL 32967
Phone: (772) 226-3435
Fax: (772) 770-5367
Email: LSwan@voteindianriver.com
Web: www.VotelndianRiver.com
find us on
Facebook
Please note: Florida has a very broad public records law. Written communications to or from government officials regarding business
constitute publicrecords and are available to the public and media upon request unless the information is subject to a specific statutory
exemption. Therefore, your e-mail message as well as the information on this form and our personal records may be subject to public
disclosure.
1
173
INDIAN RIVER COUNTY, FLORIDA
MEMORANDUM
PUBLIC HEARING
TO:
Joseph A. Baird; County Administrator
DEPARTMENT HEAD CONCURRENCE:
Stan Boling, P; Community Development Director
THROUGH: Phil Matson, AICP; MPO Staff Director0()/1
FROM: Brian Freeman, AICP; Senior Transportation Planner a F
DATE: April 8, 2016
SUBJECT: Request for Authorization to Submit an FY 2016 Grant Application for 49 USC
Ch. 53, Section 5307 Mass Transit Capital and Operating Assistance
It is requested that the information herein presented be given formal consideration by the Board of
County Commissioners at its regular meeting of April 19, 2016.
DESCRIPTION & CONDITIONS
For the past several years, Indian River County has applied for and received grant funds under 49
USC Ch. 53, Section 5307. Those funds have been passed through to the Senior Resource
Association (SRA), Indian River County's designated transit service provider. SRA operates the
GoLi ;e (fixed route) and the Community Coach (demand response) transit services.
According to federal regulations, Section 5307 program grants may be used for the planning,
acquisition, construction, improvement, and operating costs of facilities, equipment, and associated
capital maintenance items used in mass transportation service. While operating expenses require a
50% nonfederal match, capital expenses require only a 20% nonfederal soft match (which effectively
provides for 100% federal funding of capital expenses).
In Indian River County, state toll revenue credits are utilized as a soft match to provide the required
nonfederal share for the capital expenses portion of the Section 5307 grant. The use of a soft match
eliminates the need for the County to provide a cash outlay for capital expenses. According to
applicable regulations, toll revenue credits may be used as soft match only for the capital portion of a
Section 5307 grant. For operating expenses, however, the nonfederal share is provided through a
combination of local funds and Florida Department of Transportation (FDOT) public transportation
grant funds.
F•\Community Development\Users\ v1PO\Transit\Grants\5307\2016\bcc staff report.docx
1
174
ANALYSIS
For FY 2016, the SRA has requested that the County apply for federal Section 5307 funds on the
SRA's behalf so that the SRA can provide for the continuation and expansion of its
GoLine/Community Coach fixed route and demand response bus services. As proposed, the grant
will al iow the Senior Resource Association to leverage local and state funds to continue and expand
needed public transportation services within Indian River County.
A copy of the County's proposed FY 2016 Section 5307 grant application is provided in Attachment
#1. As'required by Federal Transit Administration (FTA) regulations, the attached grant application
was prepared using FTA's Transit Award Management System (TrAMS) software. As it has in the
past, the FTA requires grantees to utilize its TrAMS software in the development, submittal,
modification, and management of Section 5307 grants.
As indicated in the attached grant application, the total proposed budget amount is $3,557,253. Of
that amount, the federal portion is $2,357,253. That includes both capital and operating grant funds.
Overall, the federal share of the proposed budget consists of $1,157,253 in capital expenditures and
$1,200,000 in operating expenditures. For the nonfederal share of capital expenditures ($289,314),
the County will use toll revenue credits as a soft match. Because a soft match is non-cash, this
amount is not included in the project total. For the nonfederal share of operating expenditures (50%),
the match will consist of $600,000 in FDOT grants and $600,000 from Indian River County. In this
case, the County's contribution consists of previously approved general fund monies budgeted
specifically for this purpose.
According to Section 5307 grant application requirements, the designated recipient (Indian River
County) must hold a public hearing to obtain the views of citizens on the proposed grant application.
In keeping with that requirement, staff has published a notice of the May 5th meeting and has
scheduled this item as a public hearing.
As a necessary prerequisite for submittal of this Section 5307 application, the MPO has included the
proposed Section 5307 funding in its FY 2016-2020 Transportation Improvement Program (TIP).
The proposed grant application is also consistent with the MPO's adopted ten year Transit
Development Plan and 2040 Long Range Transportation Plan.
To apply for Section 5307 funds, the Board of County Commissioners must adopt the attached
resolution (Attachment #2), authorizing staff to submit the attached grant application. The resolution
has been reviewed and approved by the County Attorney's Office.
FUNDING
Funding in the amount of $600,000 is budgeted and available in the General Fund / Community
Transportation Coordinator account (Account Number 00111041-088230). These funds are part of
the allocation given to the Senior Resource Association to provide transit service in the county.
F'\Comm I nity Development\Users\MPO\Transit\Grants\5307\2016\bcc staff report.docx
2
175
RECOMMENDATION
Staff iecommends that the Board of County Commissioners adopt the attached resolution authorizing
the filling of the attached FY 2016 Section 5307 grant application.
f
ATTACHMENTS
1. Indian River County FY 2016 Grant Application for 49 USC Ch. 53, Section 5307 Mass
Transit Capital and Operating Assistance
2. Resolution Authorizing the Filing of a 49 USC Ch. 53, Section 5307 FY 2016 Mass Transit
Capital and Operating Assistance Grant Application
3. Grant Budget Forms
APPROVED AGENDA ITEM:
FOR: QpL ?, dd l.o
B A. adtAd
F\Commnity Development\Users \MPO\Transit\Grants\5307\2016\bcc staff report.doca
3
Indian River Co,
Approved
Date
Admin.
//Mii�
Legal
it t(I'll—
---E
Budget
illi J
l
illig6
Dept.
�S
W/2�//
Risk Mer
F\Commnity Development\Users \MPO\Transit\Grants\5307\2016\bcc staff report.doca
3
FTA
U.S. Department of Transportation
Application
Federal Transit Administration
Federa Award Identification Number (FAIN) 5630-2016-1
7f'.-0100445-#40.5630-2016 1
• - - "
Application Name FY 2016 Capital & Operating Assistance
Applicaton Status"4 ' • ' " , • - 7 • t: - •
,
Application Budget Number 0
Partl: Recipient Information
Name: Indian River, County Of
I
Recipient Recipient OST
Recipient Alias
ID Type
Recipient
DUNS
5630 County Agency INDIAN RIVER COUNTY BOARD OF COUNTY
COMMISSIONERS
Location Type Address
079208989
City State Zip -
Headquarters 1800 27TH ST BLDG B VERO BEACH
,
Mailing Address 1801 27TH STREET
Union Information
There are no union contacts for this application
Part 2: Application Information
VERO BEACH
FL 32960
FL 32960
Title: FY 2016 Capital & Operating Assistance
FAIN
Application
Status
Application
Type
Date .
Created
Last Updated From
Date TEAM?
5630 -2016 -
In -Progress
1
Grant
4/12/2016 4/12/2016 No
AFHENT IACM
177
Application Executive Summary
This grant provides capital and operating assistance for public transportation in Indian River County,
which consists of the GoLine fixed route system and the Community Coach demand response service
The total eligible cost is $3,557,253, of which the federal share is $2,357,253. Of this amount, the
federal operating assistance is $1,200,000 The nonfederal portion of operating assistance is
$1,200,000 and will be provided through a combination of FDOT grant funds and local funds as
approved by Indian River County FDOT District 4 has authorized toll revenue credits in the amount of
$289,314 in support of this application in the letter dated
In accordance with federal regulations, a public hearing was conducted on April 19, 2016 and
advertised in advance
Delinquent Federal Debt
No, my organization does not have delinquent federal debt.
Requires E.O. 12372 Review
No, this application does not require E 0 12372 Review
Subject to Pre -Award Authority
Yes, this application is subject to Pre -Award Authority.
Application Point of Contact Information
First Name
Last Name Title E-mail Address Phone
Brian
Freeman Senior Planner bfreeman@ircgov com 772-226-1990
Application Budget Control Totals
Funding Source
Section of CFDA
Statute Number
Amount
49 USC 5307 - (MAP 21) Urbanized Area Formula
(FY20113 and forward)
Local/In-Kind
:Stafe.. a
State/In-Kind
:0.ther Fed_era!
Transportation Development Credit
5307-2A
20507
$2,357,253
$0
$0
Total Eligible Cost
$3,557,253
178
Application Budget
Project
Number
Budget Item
FTA Amount
Non -FTA Total Eligible
Amount Amount Quantity
r .;(11O-.15no0
20I6'11'BUS
4- _.-,
OLL7-‘N.---:'G7-raT;:---b.:-'e....7_ K.-._-`:. *.-..-'.`'•4-..,•'..;-
$--,-,-
c.co.. b, i-1et''t-cd::.,' tb
bo04..)
....„
5630-1
2016: -
P1
.5630;
5630-
2016-1-
P1
1560.•:f
115,1'
5630-
2016-1-
P1
5630-
2016-1-
P1
BUY
11.1203 03 REPLACEMENTY
30-FT BUS
,
$300,000 00
74;
$0 00 $300,000 00
ACQUIRE - MISC
11 32 20 BUS STATION
EQUIP
$104,731 00
$0 00 $104,731 00
0
0
:563•W-; 09k IGNATL
ft!, -----T,: • •
ACQUIRE - ADP
11 42 07
HARDWARE
ACQUIRE -
MOBILE
11 42 09
SURV/SECURITY
EQUIP
5630-
2016-1-
P1
1
$30,000 00
$23,570 00
$0 00 $30,000 00
$0 00 $23,570 00
0
0
PURCHASE
11 62 03
RADIOS
•••
$10,000 00
$0 00 $10,000 00
0
0
0
5630-
2016-1-
P1
5630-
2016-1-
P1
11 71 05
11 7A.00
CONTRACT
INSURANCE -
3RD PARTY
PREVENTIVE
MAINTENANCE
$263,952.00
$250,000 00
. ,r -S• •
5630-'-, '
; fr, • 2O.161,- ted
-
- •
$0 00 $263,952 00
$0 00 $250,000.00
751;000400:-
179
5630-
2016-1
P1
5630-
2016-1
P1
PURCHASE BUS
11 92 02
SHELTERS $150,000 00
r,2000,ti
$1,200,000 00 $1,200,000 00 $2,400,000 00
Earmark and Discretionary Allocations
This application does not contain earmarks or discretionary allocations
180
FTA FISCAL YEAR 2016 CERTIFICATIONS A.ND ASSURANCES
FEDERAL FISCAL YEAR 2016 CERTIFICATIONS AND ASSURANCES FOR
FEDERAL TRANSIT ADMINISTRATION ASSISTANCE PROGRAMS
(Signature pages alternative to providing Certifications and Assurances in TrAMS)
Name of Applicant:
The Applicant agrees to comply with applicable provisions of Categories 01 — 23.
OR
The Applicant agrees to comply with applicable provisions of the Categories it has selected:
Category Description
01. Required Certifications and Assurances for Each Applicant.
02. Lobbying.
03. Procurement and Procurement Systems.
04. Private Sector Protections.
05 Rolling Stock Reviews and Bus Testing.
06. Demand Responsive Service.
07 Intelligent Transportation Systems.
08. Interest and Financing Costs and Acquisition of Capital Assets by Lease.
09 Transit Asset Management Plan and Public Transportation Agency Safety Plan.
10. Alcohol and Controlled Substances Testing.
11. Fixed Guideway Capital Investment Grants Program (New Starts, Small Starts, and Core
Capacity Improvement).
12. State of Good Repair Program.
13. Grants for Buses and Bus Facilities and Low or No Emission Vehicle Deployment Grant
Programs.
14. Urbanized Area Formula Grants Programs and Passenger Ferry Grant Program.
15. Seniors and Individuals with Disabilities Programs.
16. Rural Areas and Appalachian Development Programs.
17. Tribal Transit Programs (Public Transportation on Indian Reservations Programs).
18. State Safety Oversight Grant Program.
19. Public Transportation Emergency Relief Program.
20. Expedited Project Delivery Pilot Program.
21. Infrastructure Finance Programs.
22. Paul S Sarbanes Transit in Parks Program.
23 Hiring Preferences
50
181
FTA FISCAL YEAR 2016 CERTIFICATIONS AND ASSURANCES
FEDERAL FISCAL YEAR 2016 FTA CERTIFICATIONS AND ASSURANCES SIGNATURE PAGE
(Required of all Applicants for federal assistance to be awarded by FTA and all FTA Grantees with an active Capital or
Formula Award)
Name of the Applicant:
AFFIRMATION OF APPLICANT
Name and Relationship of the Authorized Representative:
BY SIGNING BELOW, on behalf of the Applicant, 1 declare that it has duly authorized me to make these
Certifications and Assurances and bind its compliance. Thus, it agrees to comply with all federal laws, regulations, and
requirements, follow applicable federal guidance, and comply with the Certifications and Assurances as indicated on
the foregoing page applicable to each application its Authorized Representative makes to the Federal Transit
Administration (FTA) in federal fiscal year 2016, irrespective of whether the individual that acted on his or her
Applicant's behalf continues to represent it.
FTA intends that the Certifications and Assurances the Applicant selects on the other side of this document should
apply to each Award for which it now seeks, or may later seek federal assistance to be awarded by FTA during federal
fiscal year 2016
The Applicant affirms the truthfulness and accuracy of the Certifications and Assurances it has selected in the
statements submitted with this document and any other submission made to FTA, and acknowledges that the Program
Fraud Civil Remedies Act of 1986, 31 U.S.C. § 3801 et seq., and implementing U.S. DOT regulations, "Program Fraud
Civil Remedies," 49 CFR part 31, apply to any certification, assurance or submission made to FTA. The criminal
provisions of 18 U.S.C. § 1001 apply to any certification, assurance, or submission made in connection with a federal
public transportation program authorized by 49 U.S C. chapter 53 or any other statute.
In signing this document, 1 declare under penalties of perjury that the foregoing Certifications and Assurances, and any
other statements made by me on behalf of the Applicant are true and accurate.
Signature Date:
Name
Authorized Representative of Applicant
AFFIRMATION OF APPLICANT'S ATTORNEY
For (Name of Applicant):
As the undersigned Attorney for the above named Applicant, I hereby affirm to the Applicant that it has authority under
state, local, or tribal government law, as applicable, to make and comply with the Certifications and Assurances as
indicated on the foregoing pages. I further affirm that, in my opinion, the Certifications and Assurances have been
legally made and constitute legal and binding obligations on it.
I further affirm that, to the best of my knowledge, there is no legislation or litigation pending or imminent that might
adversely affect the validity of these Certifications and Assurances, or of the performance of its FTA assisted Award.
Signature Date.
Name
Attorney for Applicant
Each Applicant. for federal assistance to be awarded by FTA and each FTA Recipient with an active Capital or
Formula Project or Award must provide an Affirmation of Applicant 's Attorney pertaining to the Applicant's legal
capacity. The Applicant may enter its electronic signature in lieu of the Attorney's signature within FTA's electronic
award and management system, provided the Applicant has on. file and uploaded to FTA's electronic award and
management system this hard -copy Affirmation, signed by the attorney and dated this federal fiscal year
51
182
RESOLUTION NO. 2016-
A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF
INDIAN RIVER COUNTY AUTHORIZING THE FILING OF A FY 2016
GRANT APPLICATION FOR 49 USC CH. 53, SECTION 5307 MASS
TRANSIT CAPITAL AND OPERATING ASSISTANCE.
WHEREAS, the Federal Transit Administration (FTA) is authorized to award Section 5307
grant funds for the implementation of a mass transportation program of projects;
WHEREAS, Indian River County and the Indian River County Senior Resource Association
utilize FTA Section 5307 funds to provide needed public transportation services within the County;
and
WHEREAS, in applying for FTA Section 5307 funds, Indian River County and the Indian
River County Senior Resource Association will comply with all applicable federal regulations and
requirements associated with the Section 5307 program.
NOW, THEREFORE, BE IT RESOLVED BY THE INDIAN RIVER COUNTY BOARD OF
COUNTY COMMISSIONERS:
1. That the Community Development Director or his designee is authorized to file applications
on behalf of Indian River County with the U.S. Department of Transportation to finance and
implement the capital and operating program of projects specified in the County's FY 2016
grant application under 49 USC Chapter 53, Section 5307.
2. That the Chairman of the Indian River County Board of County Commissioners, the County
Attorney, and/or Community Development Director are authorized to execute, and the
!! Community Development Director is authorized to file with such application, an assurance or
I any other document required by the U.S. Department of Transportation effectuating the
purpose of Title VI of the Civil Rights Act of 1964.
3.
That the Community Development Director or his designee is authorized to execute grant
agreements with the U.S. Department of Transportation to finance and implement the
program of projects specified in the County's FY 2016 grant application under 49 USC
Chapter 53, Section 5307.
4. That the County Administrator is authorized to set forth and execute necessary
Disadvantaged Business Enterprise (DBE) policies in connection with such application as
specified in the County's adopted DBE plan and in accordance with the federal requirements
of 49 CFR Part 26.
5. : That the Community Development Director or his designee is authorized to furnish such
additional information as the U.S. Department of Transportation may require in connection
with the County's FY 2016 grant application under 49 USC Chapter 53, Section 5307.
THIS RESOLUTION was moved for adoption by , and the
F\Community Development\Users\MPO\Transit\Grants\5307\2016\bcc resolution.docx
AT:ANENT
Page 1 of 2
183
RESOLUTION NO. 2016 -
motion was seconded by , and, upon being put to a vote, the vote was
as follows:
Chairman Bob Solari
Vice -Chairman Joseph E. Flescher
Commissioner Wesley S. Davis
Commissioner Peter D. O'Bryan
Commissioner Tim Zorc
The Chairperson thereupon declared the resolution duly passed and adopted this 19th day
of April , 2016.
BOARD OF COUNTY COMMISSIONERS
INDIAN RIVER COUNTY, FLORIDA
By:
Bob Solari, Chairman
Attest:Jeffrey R. Smith, Clerk of Court and Comptroller
By:
Deputy Clerk
HEREBY CERTIFY that on this day, before me, an officer duly authorized in this State
and County to take acknowledgments, personally appeared Bob Solari, as Chairman of the Board of
County Commissioners, and , as Deputy Clerk, to me known to be the
persons described in and who executed the foregoing instrument and they acknowledged before me
that they executed the same.
WITNESS my hand and official seal in the County and State last aforesaid this 19th day
of April , 2016.
APPROVED AS TO L : AL S FICIENCY
B
Dylan Reingol
County Attorney
Notary Public
SEAL:
APPROVED AS TO COMMUNITY DEVELOPMENT MATTERS
BY:
Stan Bolin ICP, Director
Community Development Department
F \Commul ity Development\Users\MPO\Transit\Grants\5307\2016\bcc resolution.docx
Page 2 of 2
184
GRANti NAME 49 USC,Ch. 53 Sec. 5307 FTA Grant (Operating and Capital) GRANT 4 N/A
AMOUNT OF GRANT. $3,557,253 (Federal, State and Local): $2.357.253 (Federal Section 5307)
DEPARTMENT RECEIVING GRANT Community Development (pass through to Senior Resource Association)
CONTACT PERSON Brian Freeman PHONE 4. (772) 226-1990
1 How long is the grant for? One Year Starting Date- October 1, 2015
2. Does the grant require you to fund this function after the grant is over? Yes X No
3
4
Does the grant require a match9
If yes, does the grant allow the match to be In Kind Services?
Percentage of grant to match 50% (applies to operating component onlv)
5 Grant match amount required $1,200.000
X Yes No
Yes X No
6 Where are the matching funds coming from (i.e. In Kind Services, Reserve for Contingency?
Local match consists of $600,000 County match already budgeted in general funds and $600,000 in FDOT grant funds
7 Does the grant cover capital costs or start-up costs?
8.
Yes X No
If no, how much do you think will be needed in capital costs or start-up costs?
(Attach a detailed listing of costs.) $0 (Capital portion also being applied for)
Are you adding any additional positions utilizing the grant funds?
If yes, please list. (If additional space is needed. please attach a schedule.)
Yes X No
Acct.
Description
Position
Position
Position
Position
Position
011 12
Regular Salaries
$3,557,253
Second Year
$
$
$
011 13
Other Salaries & Wages (PT)
$
$
$
$
Fourth Year
012.111
Social Security
$
$
Fifth Year
$
$
012.12
Retirement Contributions
012.13,
Life and Health Insurance
012 14
Worker's Compensation
012.17,
Soc. Sec. Medicare Matching
TOTAL
9 What is the total cost of each position including benefits. capital, start-up, auto expense, travel, and operating?
Salaries and Benefits
Operating Costs
Capital
Total Costs
10 What is the estimated cost of the grant to the County over five years? $600,000
t_ . mss _, _
Grant Amount
Other Matching Costs
Match
Total
First Year
$2,357.253
$
$600,000 in local funds &
$600,000 in FDOT grants
$3,557,253
Second Year
$
$
$
$
Third Year
$
$
$
$
Fourth Year
$
$
$
$
Fifth Year
$
$
$
$
Signature of Preparer•
Date �— z /0
t IAC% -I iEUT .)
185
Treasure. Coast Newspapers
CPALM
Indian River Press Journal
1801 U.S. 1, Vero Beach, FL 32960
AFFIDAVIT OF PUBLICATION
STATE OF FLORIDA
COUNTY OF INDIAN RIVER
Before the undersigned authority personally appeared, Sherri Cipriani, who on oath says that she is Classified Inside Sales
Manager of the Indian River Press Journal, a daily newspaper published at Vero Beach in Indian River County, Florida: that the
attached copy of advertisement was published in the Indian River Press Journal in the following issues below. Affiant further
says that the said Indian River Press Journal is a newspaper published in Vero Beach in said Indian River County, Florida, and
that said newspaper has heretofore been continuously published in said Indian River County, Florida, daily and distributed in
Indian River County, Florida, for a period of one year next preceding the first publication of the attached copy of advertisement;
and affiant further says that she has neither paid or promised any person, firm or corporation any discount, rebate, commission
or refund for the purpose of securing this advertisement for publication in the said newspaper. The Indian River Press Journal
has been entered as Periodical Matter at the Post Offices in Vero Beach, Indian River County, Florida and has been for a period
of one year next preceding the first publication of the attached copy of advertisement.
Customer Ad Number Coovline PO Ft
463755 - INDIAN RIVER CO PLANNING DEPT 1035357 Meeting: 4/19/16: GoLine Meeting: 4/19/16
Pub Dates
April 14, 2016
Sworn to and s
efore me this dal of,,ApriL13, 2016, by
, who is
Sherri Cipriani
(X) personally known to me or
( ) who has produced as identification.
Sandra Coldren
Notary Public
•;s "''y',., SANDRA COLDREN
MY COMMISSION ii FF 034035
EXPIRES: April 1, 2017
Bsndari lbru Notary Poblk Underwriters
;crosz ss
ISSA
Re nick
1_ J
Otllei Public Nous
INSTR 82563650 OR 00 2840
PG 2375 RECO 03/18/2016
043(t32pmpTI AMANN
MARTIN COUNTY CLERK
DEED DOC 80.00, M1G DOC
50.00. INTANGIBLE 60.00
NOTICE OF PRESERVATION
OF DECLARATION OF
COVENANTS AND
RESTRICTIONS FOR
GOVERNORS LANDING
PURSUANT TO FLORIDA
8TA191365 CHAPTER 712
Notice is hereby given that
Governors Landing Home-
owners Association. Inc..
8155 5E Governors Landis
fles' 00)9 00000 of deur
Ction of the Declaration of
ovenants and Restrictions
for Governors landing. dated
March 27, 1986 as record-
ed In Official Records Book
676Page 1471. et q.
E deo t Official
Records Book 6778, Page 027.
Bt e0.. Official Records
ook 752. Page 1082. et
seq. Official Records Book
1105, Page 1826, t sal..
Ofndal Records Book 1141
Page 1962, el, sed.
01)61
Records 80°k 1871• Papye
646.01 se0-.Officlal Records
Book 2073 Page 1025. et
seq., Official Records Book
2141, Page 1005. et mg, Offi-
cial Records Book 2534, Page
ed�andtrestatted °a official
Records Book 752. Page
1082, n}thent°y. Florida. of
MartiCoue
property affected by this
Dedaration • d ibedtr rode
05 followRC,t
s:
See Attached Exhibit A
Attached hereto as Exhibit •8'
Is an Affidavit executed by
member of the Board of
Directors of the Association
affirming that the statement
required by Florida Statute
712.06(1K X2015) has been
malted to all members of the
Association.
Attached hereto as Exhibit •C•
is a true and accurate copy of
the Declaration of Covenants
d Restrictions for Gover-
nors Landing and all amend-
ments thereto. Pease note
to undersigned certifies
• that the filing of this notice
atauthorized by a vote of
least two-thirds (2/3) of
the members of the Board of
Directors of the Association.
, Puts April 14, 21, 2016
TCN 1037749
IPitific Notices 3 , )
NOTICE OF PUBLIC HEARING
Notice of hearing is hereby
t1givenBoard of Coun-
Commissioners001041an
side 00bbr itt 0 00000 ap7600
tion for an FY201549 USCC%.
53. Section 5307 Mass Trawt
Capital and Operating Assis-
tance Grant A public hearing
t which parties In interest
and dtlzens shag have an
ti
opportunity
bybyt0ie Indian fiver
CoOty mmi
Commissioners in tore County
Commission Chambers
of the Indian River County
Administration Buildin .
located at 1801 2781 5tree
Vero Beach, Florida On Apri
19.2016 at 990
The Indian River County Board
f County Commissioners Is
considering the submltt8
Of a 49 USC Ch. 53, Section
5307 grant application. As
proposed.scctaaom003)008fiis7
tion
aedf�00,000 ih federal
070r01109' tante. The
nonfederal capital share will
condda toll revenue crredits Flori-
da a
soft -match. The nonfederal
:mason': 0,0von0 ne Iocolcfundi
Abend 6600,000 dd. All3funds°will
Indiana River County 000)0the
'Ne°Y2000130 Association
tion provider. The funds will
be used to maintain and
expand the 5RA's GoLne
(fixed route) and Commum-
LY COadt (demand response)
vices. SpeeaciS fonds will
be l05000p 0811010ed to implement
•Continue and expand the
G°Line and Community
Coach public transportation
• Pure Vehicles and Relat-
ed Equipment Equipment
for the New Transit Hub, Bus
Shelters, Insurance. Com-
puters. Communications
Equipment and signs: and
Perform Preventive Vehicle
Unless odlfieda result
of FTA review and scomment,
changes
rd g7�rm
sinher in
unforeseen funding,
ac three, proposed o-
000.050 wwir .ewe eV anO00.1
201& Thisfpmplies
with the FTA060 wProgram of
Projects ) notification
requirements.
Please pdirect questions
Inyq o0 (00)9 OMats00 at
2261455. Anyone who may
which • Dappeal
hichmaay50 made a0 thhis
• ung. will need to ensure
that
0 verbatim record of the
Mdu• des ootestimonynis °a°a' which
evi-
dence
be° based. AAnyowhich then000110
dBeds a spedal a02mmo-
tion for this meeting
Aest c1dact the County's
mericans with 0)930.8)009
Act (ADA) Coordinator at
226-1223 at least 48 hours in
advance of meeting.
Indian River County
B oard of County
Commissioners
P00, April 5o84 201Nwt
Chairman
TCN 1035357
heetre*geld
HAW Imbeds
Public Notices
NOTICE OF PUBLIC MEETING
OF THE TOWN COUNCIL OF
THE TOWN OF
OCEAN BREEZE, FLORIDA
NOTICE is hereby given that
there will be Public
Meetitheg of the Tovm TownBr
of Ocean Breeze,
,
of
Florida scheduled for Thurs-
day. April 21 2016 at 1:00
dm to be service Co a7.C10)
5E Central 70,08203. 5tuart
Florida. Topic of on
shall be the foe Rescue Com
sation In compf 5e nth the Amer-
icans vrith Disabilities Act
(AoDA). erne who needs a
tion for
this meetingshoo
d contact
the Town Oce at 334-6826
at least 48 hours in advance
of the
meeting.
od Sunday.
OCEAN BREEZE TOWN
COUNCIL
P ub: Apra 14.2016
186 1037374
Affidavit Required
NOTICE OF PUBLIC HEARING
AND REGULAR MEETING OF
THE PORTOFINO LANDINGS
COMMUNITY DEVELOPMENT
DISTRICT
The Board of Supervisors of
the Portofino Landings Com-
munity Development District
will hold a regular meeting
d a public hearing on
2 May
10, 2016 at 1130 AM 60
NW Reserve Park Trace, Port
5l, Wde FL 349863223. for
the purpose of hearing com-
tz and objections on the
fdoption f the budget(s)
or the operation and main-
tenance of District facili-
ties for Fiscal Year 2017. In
addition, the Board will hear
public comment and objec-
tions relative to the levy Of
a non ad pursuant to to lorem assess-
ment Law
forthe purpose of funding
operations d maintenance
° principal and Interest
expensect The
District may also of the Diand vari-
ous
ari-
es
lesson of 6900ua!n0°rates. f�
te charges which are Iden-
illedoywuuithin the 004d(�9g0t(s).
to obtal eoat th0 000009 of
the District Manager, 5385
N. Nob Hill Road. Sunrise
busines33351.
ho 1,0. 9 connal
The Mang will also consider
any other business which
The properly
may bebefore
c2tin-
ted to a date- time, and place
o be specified on the record
at the meeting. The meeting
bopen to the pudic and will
e conducted In accordance
Law for tomrtunity of
Develop-
Thment Districts.
ere may be occasions when
one by telephone. will
e above bcaton there will
be present a speaker tele-
phone so that any interested
cerson can atte0 me meet -
be atmeabovelooatloo and
be silty Informed Of 81e dis-
cussions taking phaco either
10 personby 0,0000000
2mmpnorat0L
Any person ationsN9at this
accommodations l this
meeting becauseof )mp impairment Icy 1 p00130l tiDistrict should contact the Di81 at
0050 o calendar
ndardys p1 Or
Mast five calendar days prior
to 816 meeting.
Each person who decisiondecm e
1ppeal arty whr made
0 0the7 Board with respect
61 any matte considered that
person
0 meeting H advised record mat
of ht nprw0BCI!e lis antlta
a e 1rd10 0 . me person
Mtn remata
vetion reh is eoil dupro-
ceedings
e tetmony and evidence
upon which such appeal is to
be based.
Rich Hans.
• er
Pub: Ap7ril 14.21.2016
TPN 988161
NOTICE
OF PUBLIC
HEARING
Notice is hereby given
that the Local Plan-
ning Agency of Martin
County will conduct
a public hearing on
April 21, 2016 to con-
sider the adoption of
an ordinance related
to the Martin Coun-
ty Land Development
Regulations. The hear-
ing will be conducted
beginning at 7:00 PM.,
or as soon thereafter
as the following item
may be heard.
The title of the pro-
posed ordinance is:
AN ORDINANCE OF
MARTIN COUNTY,
FLORIDA, REPEALING
ARTICLE 2, STREET
OPENINGS, OF CHAP-
TER 155, GENERAL
ORDINANCES, MAR-
TIN COUNTY CODE,
AND AMENDING SEC-
TION 4.841.C., GLOS-
SARY AND SECTION
4.843.K.. OPEN ROAD
FRONTAGE, OF DIVI-
SION 19 OF ARTICLE
4, LAND DEVELOP-
MENT REGULATIONS,
MARTIN COUNTY
CODE, RELATING TO
ROADS; PROVIDING
FOR CONFLICTING
PROVISIONS, SEVER-
ABILITY AND APPLI-
CABILITY; PROVID-
TREASURE COAST NEWSPAPERS a Thursday, April 14, 2016 a E7
Pub014_0 Cels
ING FOR FILING WITH
THE DEPARTMENT OF
STATE; PROVIDING
FOR AN EFFECTIVE
DATE AND CODIFICA-
TION.
All interested persons
are invited to attend
and be heard. The
meetings will be held
in the Commission
Chambers on the first
floor of the Martin
County Administra-
tive Center, 2401 S.E.
Monterey Road, Stu-
art, Flonda. Written
comments may be
sent to: Elizabeth
Lenihan, Assistant
County Attomey, 2401
S.E. Monterey Road,
Stuart, Florida 34996.
Copies of the items
will be available from
the County Attorney's
Office. For more infor-
mation, contact Eliza-
beth Lenihan, Assis-
tant County Attorney
at (772) 288-5924.
Persons with disabil-
ities who need an
accommodation in
order to participate
in this proceeding are
entitled, at no cost
to the provision of
certain assistance.
This does not include
transportation to and
from the meeting.
Please contact the
Office of the County
Administrator at (772)
221-2360, or in writ-
ing to 2401 SE Monte-
rey Road, Stuart. FL,
34996, no later than
three days before the
hearing date. Persons
using a TDD device,
please call 711 Florida
Relay Services.
If any person decides
to appeal any decision
made with respect
to any matter con-
sidered at the meet-
ings or hearings of
any board, commit-
tee, agency, council,
or advisory group
that person will need
a record of the pro-
ceedings and, for such
purpose, may need
1 .J
Wblit: Notices '
to insure that a ver-
batim record of the
proceedings is made
which record should
include the testimo-
ny and evidence upon
which the appeal is to
be based.
Pub: April 14. 2016
TCN 1035340
J
Request (dr Bld_s'
ADVERTISEMENT
0006233 FOR BID
( B) 82016-2859
CMAarUryCommissioners
dCoun rty000,4 00
2401 S.E. Monterey Road
Stuart. Florida 34996
(772)288.5881
E- r_divgmartia0.ns
Theio
Board Of COunry
Commlune
County, Florida,r 00
who recoNe
sealed bids for.
All AMERICAN DITCH WATER
QUALITY RETROFIT
Sealed bids will be rec
by the Information Deskved on
the 1st Floor at the address
Bove until 230 PM local
time. on Wednesday, May
I& 2016. Bids received atter
the designated time and date
will not be considered.
A mandatory c e -bid meet-
ing w10 be held on Monday.
APril
the C00000s1
s6
on Chamber on
the first floor at the address
above. Bidders are required
to The basic bid document is
availablet artin.
O.us. Search forbids.
The entire bid document
Including
ow° loaded plans
rom may
ywwwe
demandstar.com.
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INDIAN RIVER COUNTY
BUILDING DIVISION
INTEROFFICE MEMORANDUM
COM
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1
TO: Joseph A. Baird
County Administrator
DATE: April 5, 2016
SUBJECT: Condemnation, Demolition and Removal of
Unsafe Structures Located at 4635 39th Avenue, 2726 47`h Place, 2085 54`1'
Avenue and 2025 45th Avenue
THROUGH: Stan Boling, Director
Community Development Department
FROM: Scott P. McAdam, MCP, CBO
Building Official
It is requested that the data herein presented be given formal consideration by the Board
of County Commissioners at its regular meeting of April 19, 2016.
DESCRIPTION AND CONDITIONS:
The structures listed in the attached condemnation list have been condemned and ordered
repaired or removed by the Building Official. Said structures have been inspected by staff
and are considered unsafe and detrimental to the health, safety, and welfare of the general
public.
As per county code requirements, the owners of the properties and others with an interest
in the properties were issued notices to repair or remove the structures within 60 days,
and advised of their right to appeal the condemnation order before the Indian River
County Building Code Board of Adjustments and Appeals. In addition, condemnation
cards were posted on the properties. The owners were also notified that the Board would
consider a Resolution to demolish the buildings and impose liens, if they failed to
demolish the structures or obtain permits to repair the structures. None of the owners
have applied for repair permits, demolition permits, or appealed the decision of the
Building Official.
F:\Community Development\BUILDING\BCC Agendas\04.19.16.doc
186
ANALYSIS:
The subject structures have been vacant for a considerable time. During that time, the
buildings have continued to deteriorate and have been frequented by vandals and
transients. The owners have failed to maintain the structures in compliance with the
Minimum Standard Codes, and have failed to bring the structures into compliance as
required by posted notice. Since the owners have not filed an appeal to the condemnation
order, the county may now proceed with demolition of the structures and with assessing a
lien against the property for demolition and removal. Recent County demolition
contracts have averaged $4,175 per residential site.
The, County Attorney's Office has reviewed the title reports on these four parcels and
found the following encumbrances:
1. Estate of Terry Reese Williams, 4635 39th Avenue, Vero Beach: 2005 SHIP
Mortgage $37,000; Utility lien from 2012 for $2,555; tax certificates for 2012,
2013; outstanding taxes 2014, 2015; total taxes due: $2,300; May 2013 code lien
for $75,000.
Note: This property has been the subject of neighborhood and Health Department
complaints, has been reviewed by not for profit organizations and deemed
infeasible for acquisition and rehabilitation.
Charlie and Lillie Mae Weems, 2726 47th Place, Vero Beach: Utility lien from
March 2013 for $213.00; tax certificates and tax deeds; outstanding 2014, 2015
taxes; total taxes due: $552.
Note: This structure has sustained heavy fire damage to the roof and attached
carport with partial and further collapse possible. The structure is not secured and
is open to water infiltration and possible pest infestation.
Karen Kuehne, John Kuehne, 2085 54th Avenue, Vero Beach: code and utility
liens; tax certificates for 2012, 2013; outstanding taxes 2014, 2015; total taxes
due: $3,893.
Note: The structure has been abandoned and the yard is very overgrown and
strewn with debris. Several of the windows and doors are broken with some
boarded up and others exposed leaving the structure open. Some of the ceilings
have partially collapsed with further partial or complete collapse possible. There
have been reports of homeless people using the structure.
4. Hecto Bello, 2025 45th Avenue, Vero Beach: August 2006 mortgage for $43,000;
tax certificates for 2012, 2013, 2014; outstanding taxes for 2015; total taxes due:
$5,958.
F•\Community Development\BUILDING\BCC Agendas\04.19.16 doc
1
187
Note: This structure has sustained heavy fire damage. The windows and doors
are broken out or missing leaving the structure open. There is a pool that is full of
water and debris and is not secured. The pool will be demolished along with the
structure as part of the demolition for this property with the area filled in and
graded.
Properties (4635 39th Avenue and 2726 47th Place) are located in the Gifford
Neighborhood Plan area known as east Gifford. Demolition of unsafe structures on those
sites, as proposed, will help meet the neighborhood plan objective of demolishing 10
unsafe structures in east Gifford by 2016. Also, in accordance with the neighborhood
plan, those demolition projects will include weed removal/control on the subject lots.
FUNDING
Funding in the amount of $16,700 (4 x $4,175) for the demolition and removal of the
unsafe structures on the four sites is available in the MSTU Fund/Reserve for
Contingency. After demolition bids are received and a demolition contract is awarded, a
budget amendment will need to be processed to move those funds to the MSTU/Road &
Bridge/Other Contractual Services- Account # 00421441-033490.
I
RECOMMENDATION
Staff recommends that the Board of County Commissioners declare the referenced
structures unsafe and a nuisance and order the buildings demolished, with related debris
removed from the property by a private vendor approved through standard bid
procedures.
Staff further recommends that the Board adopt the attached resolution authorizing the
Building Official to report the county's demolition and debris removal cost for said
structures to the County Attorney for the preparation and recording of a lien to be placed
on the real property of the owners of the demolished unsafe structures for the purpose of
recovering the County's demolition costs.
Attachments:
1. Resolution
2. Condemnation List
3. Pictures of Condemned Structures
APPROVED AGENDA ITEM:
BY:
FOR:
F:\Community Development\BUILDING\BCC Agendas\04.19.16.doc
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RESOLUTION NO. 2016-
A RESOLUTION OF THE BOARD OF COUNTY
COMMISSIONERS OF INDIAN RIVER COUNTY,
FLORIDA, PROVIDING FOR THE DEMOLITION OF
UNSAFE STRUCTURES AND THE RECOVERY OF
COSTS.
WHEREAS, Indian River County has adopted the Property
Maintenance Code at Chapter 403, Indian River County Code; and
WHEREAS, Section 403.08 of the Property Maintenance Code
provides for the recovery of the costs of repairs to and/or demolitions of unsafe
structures; and
WHEREAS, Section 100.080 of the Indian River County Code
provides that the Board of County Commissioners may cause, by resolution, a
lien to be filed in the Official Record Books of the County against properties on
which the county has incurred demolition costs; and
WHEREAS, A notice of intent to adopt a lien resolution has been
given to the proposed lienee(s),
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF
COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, that the
unsafe structures on the properties described on the attached Condemnation List
be demolished; and that any costs incurred by County government as a result of
such demolition undertaken at the direction of the Board of County
Commissioners shall be recovered from the property upon which each unsafe
structure is located, as identified in the attached Condemnation List. The costs
of such demolition shall be reported to the Building Director who shall notify the
County Attorney's Office to. prepare lien(s) for the recovery of those costs,
F:\Community Development\BUILDING\BCC Agendas\04.19.16.doc
189
RESOLUTION NO. 2016 -
to be placed upon the real property of the unsafe structures as listed in the
attached Condemnation List, any such liens bearing interest at- the rate
established by the Board of County Commissioners for the calendar year in
which the lien is recorded, such interest to commence accruing from the date the
lien is recorded in the Public Records of Indian River County, Florida, until such
time as the lien, including interest, is paid.
The foregoing resolution was offered by Commissioner
, and seconded by Commissioner and,
upon being put to a vote, the vote was as follows:
Bob Solari, Chairman
Joseph E. Flescher, Vice Chairman
Wesley S. Davis, Commissioner
Peter D. O'Bryan, Commissioner
Tim Zorc, Commissioner
The Chairman thereupon declared the resolution duly passed and
adopted this 19th day of April, 2016.
BOARD OF COUNTY COMMISSIONERS
INDIAN RIVER COUNTY, FLORIDA
By:
Bob Solari, Chairman
ATTEST: Jeffrey R. Smith, Clerk
By
Clerk of Court and Comptroller
APPROVED AS TO FORM'AND
LEGAL S-FFI- IOC
BY
William . DeBraal
Deputy County Attorney
F:ICommunity Development\BUILDING\BCC Agendas\04.19.16.doc
CONDEMNATION LIST:
1. Owner: The Estate of Terry Reese Williams
Property: 4635 391h Avenue
Tax I D#: 32-39-22-00001-0030-00001.0
Legal Desc.: Lot 1, Block 3, Pineview Park, U nit No. 1, according to
the Plat thereof, as recorded in Plat Book 7, at Page
1, of the Public Records of Indian River County,
Florida.
2. Owner: Charlie & Lillie Mae Weems
Property: 2726 471h Place
Tax ID#: 32-39-22-00004-007000006.0
Legal Desc.: Lot 6, Block 7, Gifford School Park, according to the
Plat thereof as recorded in Plat Book 3, at Page 53, of
the Public Records of Indian River County, Florida.
3. Owner: John H. Kuehne & Karen L. Kuehne
Property: 2085 54th Avenue
Tax ID#: 33-39-04-00019-0040-00001.0
Legal Desc.: Lot 1 and the North '/2 of Lot 2, Block 4, El Vero Villa,
according to the plat thereof as recorded in Plat
Book 4, Page 97, Public Records of Indian River
County, Florida, together with the Southerly 1/2 of
abandoned 215t Street abutting said Lot 1.
4. Owner: Hecto Bello
Property: 2025 45th Avenue
Tax ID#: 33-39-04-00008-0000-00001.0
Legal Desc.: Lot 1, Albrecht Grove Subdivision, according to the
Plat thereof recorded in Plat Book 3, Page 100, of the
Public Records Indian River County, Florida.
191
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Regular Agenda Item
INDIAN RIVER COUNTY, FLORIDA
DEPARTMENT OF UTILITY SERVICES
(2 6-1.
Date:
To:
From:
Prepared By:
Subject:
April 13, 2016
Joseph A. Baird, County Administrator
Vincent Burke, P.E., Director of Utility Services
Arjuna Weragoda, P.E., Capital Projects Manager Ak)
SJRWMD Cost -Share Application for FY 2016-2017
BACKGROUND:
The St. Johns River Water Management District (SJRWMD) is accepting applications until April 22, 2016, for its
Cost -Share 'grant program for FY 2016-2017. This grant is designed for projects that benefit the District's core
missions including Water Supply, Water Quality, Natural Systems Restoration and Flood Protection. County staff
has identified two projects that qualify for the referenced Cost -Sharing grant: the Stormwater Park on newly
purchased County property east of Osprey Marsh and the septic to sewer conversion project within the
Commercial Area of North Sebastian.
Since October of 2014, the Indian River County Board of County Commissioners (BCC) has promoted the Sebastian
septic to sewer project as a priority of Indian River County. The BCC has included it as a state legislative priority for
both the 2015-2016 legislative session and the 2016-2017 legislative session.
On April 5, 2016,. the Indian River County Board of County Commissioners (BCC) authorized staff to move forward
with an application to receive Cost -Share grant funds for the construction of the Stormwater Park east of Osprey
Marsh.
On April 11; 2016, County staff met with SJRWMD staff to discuss both the above -referenced Stormwater Park and
phase 1 of the Sebastian septic to sewer project (the commercial district). Both projects were very well received
by the district. SJRWMD staff advised if both applications are submitted for FY 2016-2017 funding then the
County should prioritize the two applications based on County's ranking.
FUNDING:
If approved, the SJRWMD Cost -Share program will fund 33% of the actual construction cost. For the Stormwater
Park, the required matching funds will be provided by a combination of One Cent Sales Tax, Utilities funds,
and other potential grant funds. For the Sebastian Septic to Sewer commercial phase, the required match
will be provided by a combination of Utilities funds, property assessments, and other governmental
partner/grant funding.
RECOMMENDATION:
Staff recommends the County submit applications for both of the referenced projects to receive Cost -Share Funding
for FY 201612017 with a short discussion of the two projects to obtain board direction as to the prioritization of the
two applications.
APPRO ED FOR AGENDA:
Indian River Co.
Approved
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213
•
•
ATTORNEY'S MATTERS
B.C.C. 4.19.16
Office of
INDIAN RIVER COUNTY
ATTORNEY
Dylan Remgold, County Attorney
William K. DeBraal, Deputy County Attorney
Kate Pingolt Cotner, Assistant County Attorney
MEMORANDUM
TO: ! Board of County Commissioners
FROM: Kate Pingolt Cotner, Assistant County Attorney
DATE: April 15, 2016
SUBJECT: All Aboard Florida - Army Corps of Engineers Permit No. SAJ-2012-01564 (SP -AWP)
EMERGENCY ADDITION
APRIL 19, 2016
COUNTY ATTORNEY MATTERS: 13A
BACKGROUND: On October 7, 2014, the U.S. Army Corps of Engineers ("Corps") issued a public
notice concerning permit application number SAJ-2012-01564 (SP -AWP) submitted by All Aboard
Florida ("AAF"). Subsequently, in December of 2014, Indian River County ("County") submitted a set of
comments to the Corps that were consistent with its comments in response to the Draft Environmental
Impact Statement for the proposed project.
Thereafter, in November of 2015, AAF submitted a separate application (SAJ-2015-03903 (NW -AWP))
to the Corps for a Nationwide permit relating to segment D08 from Brevard County to the southern
boundary of Indian River County. This application, however, was inappropriate. On January 8, 2016, the
Corps sent a letter to AAF stating that it could not evaluate segment D08 independently from the entire
linear project. The Corps placed AAF's application in abeyance until it received a full set of plans from
Orlando to West Palm Beach.
On April 11, 2016, the Corps issued a notice in the Federal Registrar stating that it had received an
updated application from AAF. The notice indicates that all interested parties have 21 days, or until May
2, 2016, to submit comments to the following address: Cocoa Permits Section, 400 High Point Drive,
Suite 600, Cocoa, Florida 32926. Interested parties are also allowed to submit a written request for a
public hearing on the application. The request much be submitted within the 21 -day time period, and
must state the specific reasons for requesting a public hearing.
The County intends to submit a written request to the Corps to extend the comment period for an
additional 30 days pursuant to 33 C.F.R. Part 325.
ATTACHMENT. A copy of the Public Notice issued by the Corps on April 11, 2016.
® Approved for Apri119, 2016 BCC Meeting
Attorney's Matters
--- COUNTY ATTORNEY
Indian River Co.
Approved
Date
Admin.
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Co. Atty.
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---
---
43i
SAJ-2012-01564 (SP -AWP) > Jacksonville District > Jacksonville District Regulatory Pu... Page 2 of 4
Manatee Creek 2, and Earman River The study area for the proposed project occurs within Orange, Brevard,
Indian River, St. Lucie, Martin, and Palm Beach Counties.
Directions to the site are as follows: From Orlando International Airport proceed east along SR 528 to US
Highway 1 The proposed alignment would occur to the south of SR 528. Proceed south on US Highway 1 to
West Palm Beach. The proposed alignment would occur within the FECR ROW extending from Cocoa south
to West Palm Beach.
APPROXIMATE CENTRAL COORDINATES:
Latitude: 30.1007
Longitude: -85.4602
PROJECT PURPOSE.
Basic: Railroad
Overall: Construct an intercity passenger railroad between Orlando International Airport and West Palm
Beach, Florida utilizing as much of the existing FECR ROW as feasible.
EXISTING CONDITIONS: The wetland systems consist of freshwater, estuarine, and saltwater systems. The
• affected Natural Environment is described in detail in Chapter 4, page 4-49 of the FEIS.
PROPOSED WORK. The applicant proposes to discharge clean fill material into waters of the United States
to construct an intercity passenger rail from Orlando International Airport to West Palm Beach, Florida.
The applicant has estimated that the E -W component of the proposed railway would require the discharge of
clean fill material into to approximately 233 acres of waters of the United States (wetlands) and 34 acres of
surface waters. The new rail infrastructure would include new tracks; bridges over and under highways;
shoreline stabilization associated with bridges over waterways; new signalization; new communication and
train control systems, utility cable installation, and multiple stormwater ponds with associated piping and
infrastructure.
The applicant has estimated that the N -S component of the proposed railway would require the discharge of
clean fill material into approximately 2 acres of waters of the United States (wetlands) and 12 acres of surface
waters. The new rail infrastructure would include replacing rail that will restore the second main track within
the existing FECR corridor, install new additional track in addition to the restoration of the historic double
track, install upland train crossovers (pedestrian crossovers), stormwater treatment, culvert
extensions/modifications, bridges over and under highways; shoreline stabilization associated with bridges
over waterways; new signalization; and new communication and train control systems (utility cable
installation).
AVOIDANCE AND MINIMIZATION INFORMATION: The applicant has provided the following information in
support of efforts to avoid and/or minimize impacts to the aquatic environment: Based on existing public input,
early agency coordination, engineering information and environmental studies, which are currently available
for public review, the project has avoided and minimized impacts to regulated resources. Measures to avoid
and minimize wetland losses included use of retaining walls and bridging of wetlands and surface waters
where feasible.
COMPENSATORY MITIGATION: The applicant has offered the following compensatory mitigation plan to
offset unavoidable functional loss to the aquatic environment: Compensatory mitigation for this project will be
completed through the use of federally approved mitigation banks and any other mitigation options that satisfy
state and federal requirements. See Chapter 7 of the FEIS for additional discussion on mitigation.
CULTURAL RESOURCES: The Corps is aware of historic property/properties within or in close proximity of
the permit area. The FRA has initiated consultation with the State Historic Preservation Office and those
federally recognized tribes with concerns in Florida and the Permit Area, and the Advisory Council on Historic
Preservation as applicable Section 106 of the National Historic Preservation Act. The Corps will review and
potentially adopt consultations completed by FRA pursuant to 33 CFR 325, Appendix C. See Chapter 4,
Section 4.4.5 and Chapter 8 of the FEIS for additional discussion on cultural resources and consultations
completed.
ENDANGERED SPECIES: The Corps is the lead agency for completing consultation with the U S. Fish and
Wildlife Service (FWS) and the National Marine Fisheries Service (NMFS), Protected Resources Division, in
accordance with the Endangered Species Act (16 U S.0 1531 et seq.). FRA participated as a cooperating
agency in the consultation process. The Corps has completed consultations with the FWS and NMFS as part
of the FEIS and intends to adopt the completed consultations in this permit evaluation. Chapter 4, Section
4.3.6 of the FEIS outlines Threatened and Endangered Species found within the project corridor Agency
coordination and concurrence letters can be reviewed in FEIS Appendices 5.3 6A -5.3.6B.
http://www.saj.usace.army.mil/Missions/Regulatory/PublicNotices/tabid/6072/Article/717... 4/18/2016
SAJ-2012-01564 (SP -AWP) > Jacksonville District > Jacksonville District Regulatory Pu... Page 4 of 4
All Aboard FloridaF'corps fA Florida `s' Jacksonville District permit tipublic notice FO US Army Corps of
Engineers
U
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2_(3-5
http://www.s j.usace.army.mil/Missions/Regulatory/PublicNotices/tabid/6072/Article/717... 4/18/2016
STEARNS WEAVER MILLER
WEISSLER ALHADEFF & SITTERSON, P.A.
August 21, 2015
Via E -Mail and Certified Mail
Dylan Reingold, Esq., County Attorney
Indian River County Attorney's Office
1801 27th Street
Vero Belach, FL 32960-3365
dreingold@ircgov.com
A% 2 4 2015
ffugei�Q�E. Slearns�
150 West Flagler Street, Suite 2200
Miami, FL 33130
Direct: (305) 789-3400
Fax. (305) 789-2669
Email estearns@stearnsweaver com
Re: Indian River County's Increasing Exposure to Liability as a Result of
Tortious Conduct in Relation to the All Aboard Florida Project
Dear Dylan:
I just finished watching part of the online video of this week's IRCBCC meeting. You made
several statements about the All Aboard Florida Project which are patently false and defamatory.
It would appear that you and other County officials believe you can say and do whatever you like
in opposition to the Project, without regard for truth or accuracy, and without fear of liability.
You are ;wrong. If the County continues along its present path, its statements and actions will
have serious adverse consequences for the County, its officials, and its taxpayers.
During this week's IRCBCC meeting, citizen Keith Kite directed the Commission's attention to
the RCGI Rail Crossing Safety Evaluation which you initially withheld on the basis of privilege.
Chairman Davis asked if the report highlighted "FEC's poor safety record," and you said "yes."
You then proceeded to make a series of false statements concerning AAF's construction plans
and the RCGI report itself.
You began by stating that AAF's 90% plans "demonstrated" that AAF was not "living up to"
the safety improvements it had been advocating or the ones "talked about" in the Draft EIS.
As you should know, however, AAF's 90% plans were supplemented in response to the DEIS
and now incorporate each and every FRA -required safety improvement — and then some.
That is reflected in the Final EIS, which was issued earlier this month and which you have
undoubtedly reviewed by now.
You then went on to say that you were "very disturb[ed]" last week when you "discovered" that
AAF had asked FRA "not to require them to put in a particular type of PTC system [because]
that system was too costly." You said that AAF had asked FRA to allow them "to downgrade
the PTC system to one that was not going to interface with highway rail grade crossing signals."
MIAMI • FORT LAUDERDALE • TAMPA • TALLAHASSEE
2_13 -6
Dylan Reingold, Esq., County Attorney
August 21, 2015
Page 2
Both of those statements are untrue. The FRA has approved two basic types of PTC systems.
One is a GPS -based system known as I-ETMS which is currently under development and
is not yet ready for deployment. The other is a radio -based system known as E -ATC which
has been successfully implemented in the Pacific Northwest and builds on signaling
infrastructure that FEC already has in place.
FEC / AAF opted to forego I-ETMS in favor of E -ATC because I-ETMS is not yet ready for
implementation, whereas E -ATC could be implemented in time to meet national mandates.
The latter was also much more practical, as FEC already has a radio -based signaling system
which can efficiently be incorporated into an approved E -ATC system.
AAF is currently in the process of installing that type of PTC system, and it most certainly will
"interface with highway rail grade crossing signals." That is what PTC means. It would not be
a PTC system if it did not communicate with highway rail grade crossing signals.
Your suggestion that AAF "downgraded" to a PTC system that will not communicate with
highway rail grade crossing signals is simply inexcusable. It is blatant fear -mongering that
comes back as an echo from the County's citizens, frightened by the false information
disseminated by those charged with leading them.
To make matters worse, you went on from there to state that the RCGI report evidenced that
FEC had a "poor record" on safety and acted with callous indifference to the well-being of
workers, motorists, and pedestrians. In point of fact, however, the RCGI report observed that
FEC is "among the industry leaders" in terms of safety, and has "a strong safety culture."
It notes that "FEC has an extensive network of grade crossing warning systems in place over
the Jacksonville to Miami route," and that "residents along the FEC right of way have created
their own railroad crossing points, leading to 124 fatalities and 60 injuries over the last 10 years."
The report also emphasizes that "all 13 grade crossing incidents in IRC since 1995 involved
motorists or pedestrians ignoring activated flashing lights and crossing gates."
That is not evidence of a poor safety record. It is precisely the opposite.
Mr. Kite pointed that out to the Commission and requested that the report be publicly posted on
the County's website. You objected to that, saying: "It's a draft report. It's not the final report."
As you know, however, that is not a true statement either. RCGI's email to you of May 29, 2015
expressly stated that the attached Rail Crossing Safety Evaluation was in fact "the Final report."
The attached file was also notably titled "IRCFinalMay2015V 1.docx."
What RCGI sent you was no more a "draft" than it was "privileged." It simply spoke the truth,
which you evidently did not like.
I can understand that County officials might be unhappy that the report they commissioned
contradicts their position, but that is not a license to speak falsely about it or the underlying
subject matter. Your false statements about FEC's safety record and AAF's integrity constitute
defamation per se, just as your efforts to delay the All Aboard Florida Project constitute
intentional interference with existing and prospective business relationships.
STEARNS WEAVER MILLERWEISSLER ALHADEFF (Si SITTERSON, N.A.
Dylan Reingold, Esq., County Attorney
August 21, 2015
Page 3
On your recommendation, the IRCBCC has endorsed the spending of nearly a million dollars of
taxpayer money on a badly misguided lawsuit designed to increase AAF's cost of financing.
You have sought to delay a much-needed transportation infrastructure project which uses
an existing railroad right-of-way that has been in continuous operation for over 120 years.
Recognizing that those claims lack merit, it appears that you are now seeking to double down
by publicly impugning the character of those behind the Project and other means designed
to delay the Project's completion. What you do not appear to recognize, however, is that
the County's exposure for its actions goes far beyond its own legal fees.
The County's continued efforts to make AAF's cost of financing more expensive will only
serve to make its cost of financing more expensive, which will lead AAF to look to the County,
its offic iials. and its taxpayers to make AAF whole.
Sincerely,
Eugene E. Stearns
cc: Kate Pingolt Cotner, Esq., Assistant County Attorney (kcotner@ircgov.com)
Joseph A. Baird, County Administrator (jbaird@ircgov.com)
STEARNS WEAVER MILLER WEISSLER ALHADEFF & SITTERSON, N.A.
.2I3-�
Dylan Reingold
From: Eugene Stearns <EStearns@stearnsweaver.com>
Sent: Monday, August 24, 2015 8 14 PM
To: Dylan Reingold
Cc: Kate Pingolt Cotner; Joe Baird; 'cmroa@ircgov.com', Stan Boling,
'pekarmel@bryancave com'; 'mdurham@martin.fl.us', 'kstorey@martin.fl.us',
'tkryzda@martin.fl.us'; 'sryan@mwe com'; Matthew Buttrick
Subject: RE: August 21st and August 24th
Dylan,
Your letter only serves to demonstrate the extent to which you are willing to manipulate the facts to suit your purposes.
You really should rethink your approach here. Florida Statutes § 768.295 provides no protection for defamation and
tortious interference, much Tess violations of the antifraud provisions of the federal and state securities laws. Indeed, it
is hard to imagine how a County Attorney could seriously suggest otherwise.
If the County has legitimate grievances with the FEIS, it should raise those grievances in the appropriate forum, and in
the appropriate way. The County's lawsuit in D.C. was ill-advised and illegitimate from the outset, as it attempted to use
NEPA, the NHPA, and the DTA as an excuse to make the Project more expensive to complete. The District Court has
made that perfectly clear, but you do not appear to be listening. To the contrary, you are now threatening to file a
lawsuit against the FDFC which would be illegitimate for the same reason, as well as another — it is intended to
improperly interfere with a pending securities transaction.
You suggest in your letter that the County has a "right" to do that, but it most certainly does not. If the County proceeds
down that path it will be creating enormous liability for itself and those who act in its name.
Original Message
From: Dylan Reingold [mailto:dreingold@ircgov.com]
Sent: Monday, 'August 24, 2015 6:19 PM
To: Eugene Stearns
Subject: August 21st and August 24th
Mr. Stearns,
Please find enclosed the response to your letters dated August 21st and August 24th.
Dylan Reingold
Original Message
From: copier@`ircgov.com [mailto:copier@ircgov.com]
Sent: Monday,lAugust 24, 2015 6:17 PM
To: Dylan Reingold
Subject:
TASKaIfa 420i
[00:c0:ee:7a:98:25]
1
CONFIDENTIALITY NOTICE: The information contained in this E-mail message is attorney privileged and confidential
information intended only for the use of the individual(s) named above. If the reader of this message is not the
intended recipient, you are hereby notified that any dissemination, distribution or copy of this communication is strictly
prohibited. If you have received this communication in error, please contact the sender by reply E-mail and destroy all
copies of the original message. Thank you.
2
z(3 I0
U.S. Department
of Transportation
Federal Railroad
Administration
APR .12 2016
The Honorable Bill Posey
The House of Representatives
Washington, DC 20515
Dear Congressman Posey:
Administrator 1200 New Jersey Avenue, SE
Washington, DC 20590
Thank you for your letter concerning the All Aboard Florida (AAF) passenger rail project. I
appreciate the concerns you expressed on behalf of your constituents. I want to assure you that
FRA', is in frequent communication with AAF regarding various aspects of the project, especially
in matters regarding safety. A response to the questions you raised is provided below.
Regarding correspondence FRA has sent AAF, you are correct that FRA's Office of Railroad
Safety has met, and corresponded with, AAF regarding the safety requirements for the project. I
am attaching the following letters so you may better understand the communication between
AAF. and FRA on this issue:
1'. AAF letter to FRA requesting confirmation of AAF's grade crossing design proposals
2. FRA's response to AAF that includes a detailed explanation as to why AAF's design
plans failed to meet FRA's safety guidelines
Since this correspondence was transmitted, AAF has taken corrective actions and resubmitted
grade crossing designs for Palm Beach, Martin and St. Lucie counties that meet FRA's safety
requirements. FRA is also reviewing resubmitted designs for grade crossings in Indian River
and B&vard counties and expects to bring any outstanding issues to resolution in the near future.
With respect to the permitting process, FRA did not request other federal agencies involved in
the AAF permitting process to refrain from issuing permits until the Record of Decision is
issued. FRA is working with two permitting agencies on the AAF project that are acting as
cooperating agencies under the National Environmental Protection Act of 1969 (NEPA): the U.S.
Coast Guard and the U.S. Army Corp of Engineers. As the lead agency on the NEPA process for
this project, FRA published a Final Environmental Impact Statement (FEIS) last year. Under the
NEPA process, cooperating agencies are able to issue their own RODs based on the lead
agency's FEIS even if the lead federal agency does not issue a ROD. While FRA has not issued
a ROD, FRA is providing the U.S. Coast Guard and the U.S. Army Corp of Engineers with all
documentation the cooperating agencies require in order to issue their own RODs.
Congressman Posey, I appreciate your interest in this matter and look forward to working with
you 'on other issues of importance to you and your constituents. If you have further questions,
please do not hesitate to contact me or Mr. Trevor Dean, Advisor for Governmental Affairs
Advisor, at (202) 493-0239 or trevor.dean@dot.gov.
Sincerely,
Sarah E. Feinberg
Administrator
Enclosures
2
ALL ABOARD FLORIDA
MrJ Ron Ries, Staff Director
Highway Rail Crossing and Trespasser Division
Federal Railroad Administration
1200 New Jersey Ave S.E., Mail Stop 25
Washington, D.C. 20590
Dear Mr. Ries:
2855 Le Jeune Road 4th Floor
Coral Gables, FL 33134
T 305.520.2300; allaboardflorida.com
December 8, 2015
Thanks to you and Frank Frey for meeting with me and our All Aboard Florida staff on December 2, 2015.
Attached to this letter is the Final Environmental Impact Statement grade crossing compliance worksheet
that was reviewed during the meeting. In this document, we are attempting to reconcile compliance with
FEIS Tables 3.1.8-3.1.12 in the context of design limitations resulting from the existing crossing and
roadway configurations.
As we discussed in the meeting, there are certain crossings where what was observed by FRA during the
early field diagnostics and subsequently recorded in the FEIS has been determined to not be a feasible
solution. In these instances, AAF has applied the "Sealed Corridor" best practices outlined in the FRA
Guideline on High Speed Rail and other sources, and has developed an alternative. The alternative design,
and a brief statement on why the FEIS recommendation is not viable, is listed in the "notes" column. The
design principles and rationale that led to the alternative design is more fully explained in the Technical
Memorandum prepared for FRA as requested at our October 29, 2015 previous meeting. We are once
again including this Technical Memorandum as an attachment for your convenience, as we have received
no feedback from FRA on this document to date.
AAI respectfully requests confirmation from FRA that our intended approach on these crossings as shown
on the attached worksheet is compliant with the FEIS tables. As you are well aware, our schedule is of
paramount importance, and therefore an expedited response is deeply appreciated.
Thank you again for meeting with our staff and engaging in a productive review of AAF's grade crossing
program.
Bet regards,
Adrian B. Share, PE
Executive Vice President, Rail Infrastructure
Attachments
cc: P. Michael Reininger, President, Brightline
A WHOLLY OWNED SUSSIDIAR"r OF I({I=
FLORIOA EAST COAST IN USTRIES,;NC. VIII
U.S. Department
of Transportation
Federal Railroad
Administration
DC1i 2015
Mr. Adrian B. Share, P.E.
Executive Vice President, Rail Infrastructure
8529 South Park Circle, Suite 190
Orlando, FL 32819
Dear Mr. Share:
1200 New Jersey Avenue, SE
Washington, DC 20590
Thank you for your December 8, 2015, letter to the Federal Railroad Administration (FRA)
concerning All Aboard Florida's (AAF) design plans for highway -rail grade crossings
improvements and Mr. Reininger's December 8, 2015, email to FRA Administrator,
Ms. Sarah Feinberg. In addition to the copy of AAF's Sealed Corridor Technical
Memorandum dated October 30, 2015, you have also included a worksheet detailing
information regarding AAF's proposed treatments at each crossing. You requested
confirmation from FRA that AAF's intended approach, as indicated on the worksheet, is
compliant with Tables 3.3-8 through 3.3-12 contained in the Final Environmental Impact
Statement (FEIS). Importantly, the December 22, 2014, Provisional Bond Allocation
Approval Letter (PABs Letter) required AAF to complete and implement the mitigation
measures set forth in the FEIS. These measures include the recommended grade crossing
improvements identified in the Diagnostic Team Report (FE1S Appendix 3.3.5-B), including
as described by Section 3.3.5.3 of the FEIS and FEIS Tables 3.3-8 and 3.3-12.
FRA has completed its review of the submitted design plans, worksheets, and technical
memorandum. FRA has determined that the highway -rail grade crossing plans submitted by
AAF do not.conform to the highway -rail grade crossing treatments in the FEIS, but agrees
with some of AAF's treatments as discussed below. We also disagree with AAF's assertion
that AAF's alternatives comply with FRA's sealed corridor guidelines. Therefore, AAF must
comply with the following from the FEIS:
• Use exit gates at all crossings where a parallel roadway does not allow for a non -
traversable curbed median that is at least 100 feet in length when measured from
the tip of the gate. AAF may not use highway traffic control signals in lieu of exit
gates as it proposed because it does not provide a physical obstruction to the
highway -rail grade crossing (FEIS pg. 3-46 and Appendix 3.3.5-B Part 1 Report
pg. 5 and Part 2 Report pgs. 5-7);
• Equip all three -quadrant and four -quadrant gate crossings with vehicle presence
detection technology that is connected to the train control system and operate in
the dynamic exit gate mode to provide notice to an approaching train that a
vehicle is obstructing the crossing so it can take appropriate action (FEIS
2_13 -(Lt
2
pgs. S-20, 3-46, 5-160, 7-19, and Appendix 3.3.5-B Part I Report pg. 3 and Part 2
Report pg. 3);
• Install an exit gate at all locations where 100 feet of non -traversable curbed
median cannot be achieved. AAF may not use a non -traversable curbed median
that is less than 100 feet in length when measured from the tip of the gate (FEIS
pg. 3-46 and Appendix 3.3.5-B Part 2 Report pg. 3); and
• Install separate pedestrian gates at exit gate locations adjacent to sidewalks (FEIS
Appendix 3.3.5-B Part 2 Report pg. 3).
Collectively, these are the FEIS requirements concerning the grade crossing improvements.
Under the PABs Letter, AAF is required to implement any additional mitigation measures
identified in the FEIS even if they are not mentioned here.
FRA also recommends that AAF do the following:
• Install all gates at severely skewed acute -angled locations parallel to the rail
consistent with FRA Administrator Szabo's July 29, 2014, letter to AAF; and
• Equip all automatic highway -rail grade crossing warning systems with Remote Health
Monitoring (RHM) technology that not only constantly monitors the health of the
crossing warning system, but also automatically notifies the train dispatcher and/or
railroad maintenance personnel each time a crossing malfunction or false activation
is detected. The crossing system AAF is installing comes equipped with RHM, but
AAF's technical memorandum only addresses a communication link between a train
and the crossing controller, which will place the train in restricting speed or penalty
braking if a loss of "Health" is detected (FEIS Appendix 3.3.5-B Part 1 Report pg. 2
and 3).
As a result from our recent technical review meetings, FRA is approving the variations from
the FEIS referenced below, planned by AAF as civil design treatments at the following
crossing locations:
• Rinker (private crossing), MP 176.10, U.S. DOT # 272105N
• Gus Hipp Blvd., MP 177.13, U.S. DOT # 272926T
• Carver Road, MP 179.14, U.S. DOT # 272109R
• Fee Avenue, MP 194.00, U.S. DOT # 272135F
• Strawbridge Avenue, MP 194.19, U.S. DOT # 272138B
• Vaikaria Road, MP 203, U.S. DOT # 272151P
• Chamberlain Blvd., MP 238.40, U.S. DOT # 272213K
• SE Crossrip Street, MP 271.40, U.S. DOT # 272362L
However, for these grade crossings, AAF must adhere to the other FEIS Requirements.
The enclosure with this letter provides a detailed explanation of FRA's rationale. We are
pleased to hear from Mr. Reininger that AAF is not "resistant to grade crossing improvement
obligations." Based on that understanding, and communications from Under Secretary
Rogoff and FRA Administrator Feinberg to AAF, we expect AAF to comply with the grade
2-13 1s
3
crossing treatments in the FEIS with the limited exceptions listed above. Please submit to
FRA a revised 100 percent design plan that reflects this understanding.
With respect to the environmental issues, there seems to be a misunderstanding.
Mr. Reininger's email reflects this misunderstanding by stating "it seems to me the
environmental issues and the grade crossing issues are independent from one another, and the
expeditious solutions to these issues can and should be simultaneously and independently
pursued." First, the grade crossing treatments must comply with the FEIS, so the
environmental issues and grade crossings are inextricably entwined. Second, we have been
clear that any change in grade crossings from the FEIS creates a disconnect between the
description in the FEIS that directly affects FRA's ability to respond to comments to the
FEIS, which FRA's cooperating agencies require to complete their permitting processes. In
addition, such changes could trigger a supplemental analysis of the FEIS to account for
impacts that are different than currently described and analyzed in the FEIS. As such, until
AAF submits 100 percent design plans that comply with the FEIS grade crossing treatments
(with the modifications FRA agreed to above), FRA cannot complete the environmental
review process.
If you have any questions, please contact Mr. Ron Ries at (202) 493-6285 or
Ron.Ries@dot.gov.
Sincerely,
Patrick Warren
• Deputy Associate Administrator
for Safety, Compliance, and Program Implementation
Jamie Rennert
Deputy Associate A. •• trator
for Regulatory and Legislative Operations
Enclosure: FRA Response Report
L\3 l�
Background
On October 15 and December 2, 2015, technical engineering meetings were held at Federal
Railroad Administration (FRA) Headquarters with All Aboard Florida (AAF) officials and their
consultants. The scope of the meetings were to discuss AAF's 90 percent design plans along the
proposed AAF route where speeds of 80 MPH and higher are present - with particular attention
paid to Martin and St. Lucie counties. FRA's focus was to understand AAF's variances in design
compared to FRA's Final Environmental Impact Statement (FE1S), dated August 4, 2015. As a result
of the October 15th meeting, at the request of FRA, AAF submitted their "Technical Memoranda in
support ofAAFSealed Corridor approach", dated October 29, 2015.
This formal response addresses AAF's 90 percent design plans for the safety requirements
of 382 public and private grade crossings, the requirements in the FEIS (including Appendices),
information from the technical engineering meetings between FRA and AAF, and AAF's October 29,
2015, technical memo. Specifically, FRA details where it concurs with AAF's 90 percent design
plans, and where AAF must comply with the designs in the FEIS..
Highway Traffic Signals Systems
With respect to crossings located near highway intersections with paralleling roadways,
AAF contends, "Roadway traffic signalization in conjunction with railroad preemption is an
innovative strategy to achieve the stated goals of the 'Highway -Rail Grade Crossing Guidelines for
High -Speed Passenger Rail' published by the FRA for speeds 80 mph and greater." On this point
FRA unequivocally disagrees. AAF never mentioned this proposal to the diagnostic team during the
on-site diagnostic field assessments that took place in 2014. In fact, FRA has consistently insisted
upon a "sealed corridor" approach as stated in the FEIS for the protection of highway -rail grade
crossings with train speeds up to 110 MPH. While traffic signals with pre-emption, where feasible,
can be a useful component of the sealed corridor treatment, such traffic signal systems alone are
not sealed corridor treatments and are not effective "physical impediments" that prevent motorists
from either intentionally or unintentionally circumventing the highway -rail grade crossing signals.
AAF assumes that motorists will recognize and obey the traffic signals. However, a review
of the highway -rail grade crossing accident data for Florida East Coast Railroad's (FECR) Main Line
where AAF will operate indicates that some crossings already equipped with traffic signals and
preemption are among the crossings with the highest number of accidents (e.g. Fisherman's Wharf
in Ft. Pierce, St. Lucie County, FL).
AAF also provided a theoretical computer-generated turning route map of a vehicle
circumnavigating around a lowered gate arm to demonstrate it would be highly improbable for a
motorist to make such a maneuver. However, the actions and behaviors of motorists dictate
otherwise. For example, the Federal Transit Administration also does not consider traffic signals
"replacements" for railroad grade crossing warning devices when train speeds exceed 35 MPH. On
Light Rail Transit systems with traffic signals, crossing collisions still occur by motorists violating
the signals and driving into Light Rail Vehicles. As such, passenger and freight rail operations have
incidents where motorists have turned left from a paralleling roadway short of a lowered gate, at a
signalized intersection that was equipped with "No Left Turn" blank -out signs.
Page 1 of 7
2___c3 17
FRA does recognize that the use of protected only left -turns is a good practice. However,
this approach simply does not constitute a sealed corridor treatment as it does not provide a
physical obstruction to the crossing itself.
AAF action required: AAF must restore exit gates at all crossings where the parallel roadway does
note allow for a minimum distance of 100 feet for a median, including those locations interconnected
to the highway traffic control signals.
Vehicle Presence Detection,
With respect to Vehicle Presence Detection (VPD), the FEIS calls for VPD technology that is
connected to the train control system at approximately 101 AAF high-speed rail grade crossing
locations. The technology would alert the train of stalled vehicles and prevent the entrapment of
motorists by a lowered exit gate. This means the exit gate remains in the upward position if a
vehicle becomes stalled on the tracks. AAF states FECR's current practice is to not accept VPD, due
to concerns about reliability, particularly given the frequency of lightning strikes in Florida.
Therefore, AAF proposes not to install VPD at any of those respective locations. Rather, AAF
proposes to delay the descent of the exit gate to mitigate against the hazard of motor vehicles
becoming stopped or stalled on the tracks. FRA categorically disagrees with AAF's approach
regarding this issue.
FRA also disagrees with AAF's contention that VPD technology is unreliable in areas where
lightning is prevalent. It has been FRA's experience that VPD technology is reliable in areas that
experience lightning storms as frequently as it occurs in Florida. Issues with lightning and concerns
with the overall reliability of VPD technology have not been reported to FRA headquarters or
regional signal specialists. In fact, a very similar type of vehicular detector loop has been used for a
very long time in the traffic signal industry in Florida and lightning has not been an issue.
In addition, VPD systems have become an accepted design of several railroads across the
country, including Class 1 railroads, and have functioned extremely well. These systems have the
potential to connect to the train control system to notify the train engineer that a vehicle is stopped
on the crossing ahead. However, the 3- or 4 -quadrant gates designed to operate in timed mode
only, without the use of VPD AAF proposes, do not have the capacity to notify the train operator
when a vehicle is stalled or stopped on the crossing.
FRA's accident data indicates that in some counties where AAF will operate, more than a
third of the crossing accidents involved motor vehicles that were stalled or stopped on the crossing.
Crossing accidents involving passenger trains colliding with stalled or stopped vehicles have been
known to have catastrophic results. The most effective safety measure to address the hazards of
stalled or stopped vehicles at 3- or 4 -quadrant gate crossings is the installation of dynamic exit
gates with VPD technology connected to the train control system.
According to AAF's Tech Memo, they are utilizing General Electric's ElectroLoglXS XP4
equipment capable of supporting a wide range of grade crossing safety applications; including
motion detection control, vital input monitoring, radio signaling capabilities, and vital relay drive
output control. The noted concern by AAF regarding FECR's lack of VPD acceptance may be related
to accepting an inductive loop detector as "vital". However, existing inductive loop detection
Page 2 of 7
I '
technology is equipped with a second loop built in to the cable that continually tests continuity of
the first loop. If the testing finds a broken (non -inductive) loop, it shuts the system down and an
alarm is issued though the Vital Harmon Logic Controller at the crossing. It interprets the loop
failure, notifies the engineer of an approaching train, initiates a penalty brake application if the
engineer does not take appropriate action, and notifies the train dispatcher or signal maintainer of
the failure indication at the crossing.
FRA's experience has been that inductive loops are very reliable. For example, in
Massachusetts, a 4 -quadrant gate crossing on the MBTA's Greenbush Line has been in service since
2007 and to FRA's knowledge only one VPD loop detector has failed which was quickly detected.
Subsequently, the loop was easily replaced within a few hours.
In another example, there are 69 4 -quadrant gate installations that have been in service
since 2003 along the Illinois high-speed rail corridor that employ an enhanced VPD system
consisting of inductive loop detectors similar to those in Massachusetts. The detectors were
deigned to fail their health output in the event of a shorted or open primary wire within the
pavement. Additionally, they also employ the test loop functionality. Basically, the detector uses
this imbedded second loop by periodically shorting the wires simulating the presence of a vehicle to
verify the functionality of the primary loop.
These 4 -quadrant gate systems have proven to be reliable and effective. Due to the
apprehension by some railroads on the reliability of the detection systems when they were
installed, these 4 -quadrant gate systems in Illinois were designed to automatically revert to a timed
mode operation, as a back-up, if a vehicle detection system failure were to occur. Based on the
proven reliability of the systems, this back up mode has now been removed and the 4 -quadrant
gated systems are operating exclusively under VPD.
In 2009, an FRA -sponsored study by VOLPE was conducted on the reliability of those 69 4 -
quadrant gate systems in Illinois. The study's focus was on the operational integrity of the vehicle
detection systems and the reliability of the railroad signaling system components interconnected
with the grade crossing electronic components. The study concluded that most equipment failures
or incidents were related to the maintenance and inspection practices, and not attributable to the
VPD.
Regarding Illinois's high speed rail corridor, its VPD system will be used in conjunction with
the; Incremental Train Control System (ITCS). As a high speed train approaches, it will detect the
presence of vehicles on the crossing and if the crossing is not clear and all gates down, it will
automatically send a message to the train crew to allow the train to slow down or stop before it
reaches the crossing. This is modeled on the system used at crossings along the Northeast Corridor.
As an added safety benefit, their VPD system will also be designed to detect vehicles that are
stopped for an extended period of time; as in the case of a stalled or high -centered vehicle, even
when the crossing is not active and a train is not on the approach.
Once again, as mentioned at the October 8, 2015, meeting at FRA Headquarters with AAF
officials, FRA suggests that AAF reach out to the Illinois Commerce Commission (ICC) to discuss
grade crossing engineering design options for train speeds 80 MPH and higher. They are using the
Page 3 of 7
2J3-19
same predictor units, the XP4, with controlled four quadrant gates, and VPD as the FEIS requires
AAF to use. Currently, all other 4 -quadrant gate installations in Illinois use the Exit Gate
Management System (EGMS). Therefore, the ICC is a recommended resource. For example, since
2011 they have been working with General Electric's (GE) signals engineers to demonstrate the use
of an alternate form of 4 -quadrant gate control at a test -location crossing. GE implemented logic
equations into the XPR that mirrored much of the EGMS functionality and vehicle detection
capabilities. The system is performing well.
Furthermore, as an option, the use of VPD with 4 -quadrant gates does not preclude the use
of timed mode for the operation of the exit gates. VPD can be used to supplement timed mode to
further delay the lowering of an exit gate in the event vehicular traffic has not cleared the crossing.
It is FRA's opinion that a near simultaneous dropping of all gates (dynamic exit gates) serves as a
better deterrent to motorists who may rush under an entrance gate as it is lowering, or to those
who try to circumvent the entrance gate before the delayed descent of the exit gate (timed mode)
has lowered.
AAF required action: AAF must equip all 3- & 4 -quadrant gated crossing locations with vehicle
presence detection technology that is connected to the train control system and prevents the
lowering of the exit gate when a vehicle is stopped on the crossing.
100 foot non -traversable curbed medians
The FEIS requires 100' minimum non -traversable medians to discourage motorists from
driving around the gates. AAF believes reducing the medians to as low as 60' is just as effective.
The FRA does not consider a reduction of the 100' median length as an acceptable safety
alternative. The 100' length greatly reduces the chances of motorists driving around the tip of the
gate.
The 100' length is also appropriate for an environment where trains are travelling up to 110
MPH. If a collision occurs at these higher speeds, the likelihood of a derailment increases that will
endanger the lives of the passengers and crew on the train. Due to the increased likelihood of
casualties to people on the train, the installation of 100' non -traversable curbed medians are
warranted and enhances safety compared to the 60' length that AAF is proposing.
AAF required action: AAF must install exit gates at locations where it cannot achieve 100' of non -
traversable median curbing.
Gate Orientation at Skewed Crossings (Miami to Cocoa)
At various severely skewed acute -angled grade crossings throughout the entire AAF service
route (from Miami to Cocoa), where some gates are as much as 28 -feet away from the centerline of
track, AAF does not plan to orient the gate arms parallel to the rail to comply with FDOT's standard
of 15 -feet from centerline of rail.
The intent of aligning crossing gates parallel to the track at acutely skewed crossings is to
improve safety through the reduction of the open queuing space that could trap a vehicle between
the gate and the nearest rail, or gates descending onto vehicles. This orientation also deters
Page 4 of 7
u3 -z0
vehicles from driving around the gate because the layout of parallel gates makes it much more
difficult for those motorists to drive around the gates. The three gate lights can be adjusted to be
perpendicular to the motorist.
Amtrak adopts this practice of parallel gate orientation at acute -angled crossings. The
American Railway Engineering and Maintenance -of -Way Association (AREMA) recognizes this gate
orientation as one of many recommended configurations in Part 3.1.36 of the AREAMA C&S Manual.
AAF recommended action: Although this is not a requirement in the FEIS, due to the increased
safety benefits, FRA recommends that AAF re -align all gates parallel to the rail at severely skewed
acute -angled locations.
Pedestrian Gates
The FEIS requires the installation of separate pedestrian gates at locations where an exit
gate is adjacent to a sidewalk and the separate pedestrian gate is to lower simultaneously with the
entrance gates. At every 3- and 4 -quadrant gated location, AAF proposes to use the vehicular exit
gate to include the sidewalk and roadway together, in lieu of a separate pedestrian gate. FRA
objects to this change from the FEIS because it poses a significant safety risk when the exit gates are
delayed by giving a pedestrian the opportunity to proceed into the crossing before the exit gates
descend.
AAF required action: AAF must install separate pedestrian gates at exit gate locations adjacent to
sidewalks.
Remote Health Monitoring (Miami to Cocoa}
While the Remote Health Monitoring (RHM) functions proposed by AAF provide a useful
safety feature, it may fall short of the safety critical functions that RHM technology is intended to
provide. FRA's overall concern is that it is unclear whether or not the type of RHM technology AAF
proposes will send a message to the train dispatcher or railroad maintenance personnel to notify
them of crossing signal malfunctions or false activations. If this is the case, the RHM system would
do little to facilitate more timely repairs of crossing signal malfunctions or false activations, which
is one of the primary purposes of RHM systems.
It is well known that crossing warning signals are subject to periodic malfunctions,
especially false activations, very often due to environmental conditions beyond the railroad's
control. It would not be unusual for several crossing signal malfunctions to occur each month on a
railroad line with 382 crossings. When motorists encounter crossing false activations they are
often tempted to drive through or around the malfunctioning gates, especially at crossings that
provide the sole means of access to a neighborhood, as is the case at a number of AAF crossings. In
fact, FRA has found that malfunctioning crossing signals tend to reduce the credibility of the
crossing warning systems. The issue of false activations reducing the credibility of the crossing
warning signals is not a mere theoretical concern; it is supported by data analysis.
FRA has analyzed grade crossing accidents following crossing signal malfunctions and false
activations. FRA discovered that at those grade crossing locations where false crossing signal
Page 5 of 7
213-Z1
malfunctions occurred, accidents increased during the 24-hour period and during the one-week
period following the malfunctions. Consequently, RHM technology that facilitates timely repairs of
crossing malfunctions serves to minimize motorist's exposure to malfunctioning crossings and
thereby reduces the risk of crossing accidents. For this reason, RHM systems are critically
important to safety.
Also, because of the safety critical functions of RHM, it is essential to the safety of the
crossings that the RHM systems themselves are kept in good working order. Therefore, whenever a
health monitoring system should fail to perform its intended function, it should be treated as any
other crossing signal component malfunction and be repaired or replaced without undue delay.
AAF recommended action: Although this is not a requirement in the FEIS, FRA recommends that
AAF equip all grade crossings along the entire AAF service route (from Miami through Cocoa) with
RHM technology that constantly monitors the health of the crossing warning system and
automatically notifies the train dispatcher and/or railroad maintenance personnel each time a
crossing malfunction or false activation is detected.
Simultaneous and Advanced Traffic Preemption
FRA is satisfied with the efforts AAF is taking on their collaboration with the municipalities
by conducting a thorough evaluation of the Simultaneous and Advanced Traffic Preemption needs
to determine whether Simultaneous or Advanced Preemption is required at each grade crossing
location.
lonathan Dickinson State Park Crossing
Of special note is a concern identified in the FEIS (Page 7-19) regarding the grade crossing
located in Jonathan Dickinson State Park [DOT# 272370D, M/P 277.70]. Park officials are seeking
both median barriers and 4 -quadrant gates to ensure optimum safety measures for the users of the
state park facility. FRA brought this to the attention of AAF officials at the December 2, 2015,
technical meeting. As such, FRA expects AAF to fulfill the grade crossing enhancements and
commitments for this crossing in the FEIS unless AAF receives written confirmation from park
officials approving the installation of either 4 -quadrant gates or median barriers.
Recent AAF Civil Design Plans
As a result of the December 2, 2015, technical meeting with AAF, the FRA has approved
AAF's latest design proposals for the civil design for the following grade crossing locations:
• Rinker (private crossing), M.P. 176.10, US DOT # 272105N: locked gates with existing 2 -
quadrant gates. Procedures to gain permissible access will follow from AAF;
• Gus Hipp Blvd., M.P. 177.13, US DOT # 272926T: 3 -quadrant gates with 135' non -
traversable curbed median;
• Carver Road, M.P. 179.14, US DOT # 272109R: 4 -quadrant gates;
• Fee Avenue, M.P. 194.00, US DOT # 272135F: 4 -quadrant gates;
• Strawbridge Avenue, M.P. 194.19, US DOT # 272138B: 3 -quadrant gates with 100' non -
traversable (curbed) median;
Page 6 of 7
L13 -?2
• Valkaria Road, M.P. 203, US DOT # 272151P: 100' non -traversable curbed medians
(each approach);
• Chamberlain Blvd., M.P. 238.40, US DOT # 272213K: 3 -quadrant gates with 100' non -
traversable (curbed) median; and
• SE Crossrip Street, M.P. 271.40, US DOT # 272362L: 4 -quadrant gates.
The crossings listed above meet the par level of safety from a civil standpoint that is
outlined in FRA's Highway -Rail Grade Crossing Guidelines for High -Speed Passenger Rail. FRA
expects that the required safety enhancements will be incorporated, such as but not limited to VPD
and RHM.
Page 7 of 7
2(3- -3
BOARD OF COUNTY COMMISSIONERS
OFFICE OF COUNTY ATTORNEY
Dylan Reingold, County Attorney
William K. DeBraal, Deputy County Attorney
Kate Pingolt Cotner, Assistant County Attorney
April 19, 2016
Andrew Phillips
Project Manager
U.S Army Corps of Engineers
400 High Point Drive, Suite 600
Cocoa; Florida 32926
RE: Extension of the Comment Period for U. S. Army Corps of Engineers Permit Application No.:
SAJ-2012-01564 (SP -AWP)
Dear Mr. Phillips,
On April 11, 2016, the U.S. Army Corps of Engineers ("ACOE") issued a public notice concerning
permit application number SAJ-2012-01564 (SP -AWP). The referenced permit pertains to the
construction of an intercity passenger railroad between the Orlando International Airport and the City of
West Palm Beach by All Aboard Florida ("AAF"). The public notice states that all comments regarding
the ACOE regulatory action on the referenced permit application must be submitted in writing within
twenty-one (21) days from the date the notice was issued.
Indian River County ("County") would like to formally request that ACOE extend the public
comment period for permit application number SAJ-2012-01564 (SP -AWP) for an additional thirty (30)
days. On March 29, 2016, the County submitted a request to ACOE for a complete copy of AAF's most
recent application via the Freedom of Information Act. To date, however, the County has not received a
copy of the referenced application. Therefore, the County, as well as countless other interested citizens
and local governments, are unable to submit substantive comments on the application at issue.
Moreover, the County has not received nor reviewed AAF's 90%/100% plans which include both
intersection crossing plans and stormwater plans. According to AAF, the referenced plans are complete,
but it is waiting on the Federal Railroad Administration to give it permission to release the plans to the
County. Both of these plans are essential for the County and ACOE to understand the true nature of the
proposed project and its consequences. These plans are also necessary for ACOE to conduct a proper
public interest analysis.
1 For example, the crossing plans will likely illustrate the need to widen one or more roads to
allow for the safety improvements to operate the proposed project. This has the potential to increase
wetland impacts in areas where wetlands are contiguous to County roadways such as 415t Street in
1801 27th Street, Vero Beach, Florida 32960-3365• (772) 226-1424• Fax (772) 569-4317
ircattorney@ircgov.com
13A.
2J32LI
Letter to Andrew Phillips
April 19, 2016
Page 2,
Indian ;River County or Valkaria Road in Brevard County. Additionally, surface water impacts may
increase as stormwater treatment areas are added to address the additional impervious areas at each of
the 321roadway crossings within Indian River County. At this time, additional wetland and surface water
impact's are not known as AAF has not provided the County with the above mentioned intersection
crossing plans. Finally, it is worth noting here that the County has requested that AAF grant access to the
FEC Right -of -Way, and other areas under AAF's control, to ensure that all wetlands have been identified
to fully appreciate the potential impact and necessary mitigation measures. (A copy of the County's
correspondence is attached). As of the date of this letter, the County has not received a response from
AAF.
' Thank you in advance for your consideration of the County's request. Please do not hesitate to
contact me if you have any questions.
Sincerely,
Dylan Reingold
County Attorney
L( 3 -i9
BOARD OF COUNTY COMMISSIONERS
OFFICE OF COUNTY ATTORNEY
Dylan R. Reingold, County Attorney
William K. DeBraal, Deputy County Attorney
Kate Pingolt-Cotner, Assistant County Attorney
April 18, 2016
Myles Tobin, General Counsel
All Abbard Florida
2855 Lie Jeune Road, 4th Floor
Coral Gables, FL 33134.
Re: ' All Aboard Florida United States Arany Corps of Engineers Permit Application
f
Dear Mr. Tobin:
On April 11, 2016, the United States Army Corps of Engineers (the "Corps") posted public notice
SAJ-2012-01564 related to an application from All Aboard Florida — Operations, LLC ("AAF") for a
Department of the Army permit (the "Application"), pursuant to Section 404 of the Clean Water Act and
Section 10 of the Rivers and Harbors Act of 1899, for that portion of the proposed All Aboard Florida
project extending from the Orlando International Airport to West Palm Beach (the "Public Notice"). A
copy of the Public Notice is attached to this correspondence. Based upon the information posted by the
Corps, it is estimated that the North-South ("N -S") component of the proposed project requires the
discharge of clean fill material into approximately 2 acres of wetlands and 12 acres of surface waters.
This project extends through Indian River County, from Brevard County to St. Lucie County.
Indian River County believes that portions of the project that are not easily accessible from public property
contain wetlands that may not be identified or not fully identified in the Application. Therefore, I
respectfully request permission for representatives from Indian River County to access the FEC Right -of -
Way, and other areas under AAF's control, so that they can walk the identified areas and fully appreciate
the potential impact and necessary mitigation measures that may occur within Indian River County. Our
representatives would comply with the proper safety protocol and, to the extent you believe it is necessary,
provide advance coordination and notice to AAF. I believe that such transparency would be beneficial to
both AAF and Indian River County, not to mention the Corps' ability to review a complete application.
cc:
Thank you very much for your consideration of this matter.
Sincerely,
Dylan Reingold
County Attorney
John Shubin, Esq.
Andrew Phillips, Army Corps of Engineers
John Julianna, St. Johns River Water Management District
1801 27th Street, Vero Beach, Florida 32960-3365• (772) 226-1424• Fax (772) 569-4317
13X
•
•
April 19, 2016
Emergency Item
14.D.1
INDIAN RIVER COUNTY
BOARD OF COUNTY COMMISSIONERS
INTER -OFFICE MEMORANDUM
TO: Members of the Board of County Commissioners
DATE: April 18, 2016
SUBJECT: Economic Development Opportunity
FROM: Peter O'Bryan cs;e2
Commissioner, District 4
Kindly request Board discussion on an Economic Development opportunity to
bring the headquarters of an international company to Vero Beach.
213A-
Mailroom
From:
Sent:
To:
Subject:
Michael Zito
Tuesday, April 19, 2016 10:25 AM
Mailroom
Leeter to IRC
From: Jason Atwell [mailto:jason@aagmusic.com]
Sent: Tuesday, April 19, 2016 10:09.AM
To: Michael Zito <mzito@ircgov.com>
Subject: Leeter to IRC
Indian River County,
Speaking from all of the AAG family and partners we want to thank you for your time and consideration. After hearing the opening remarks about our
proposal, we had the opportunity to discuss the options with our partners. After careful consideration we have decided to open an office in both prospective
locations for one year and choose our new permanent home on the following:
Development Opportunities
Government Partnerships
Local Revenue
Quality of Life for staff
Our partners urging us to the north have pledged to back us in whatever decision we make and accept our new direction. Words on paper and pretty pictures
are just that. We believe in our company and our people. I would like to state that we were not asking for any tax payer dollars at all. Our company
started with our many partners owning their individual companies, some in their basements and some in storage units, however each leader that is now part of
the AAG family started by wiping cables and sweeping floors. We believe in sweat and dedication as well as trust and loyalty Trust is earned and we believe
that. You have been sent letters by multiple government officials stating our dedication to community, family and economic impact. You will also see that
none of those individuals stated that we asked for anything but partnership. Please remove our proposal from your agenda for now Once our company has
planted roots and gained your trust and respect through our hard work and dedication we would ask you to please reengage when you feel appropriate. We
look forward to working beside you in the near future.
Sincerely,
Jason Atwell
CEO -
Apex Audio Group, LLC
AAG Brands
JASON
ATWELL
CEO
0: (800)789-6408 4106 -
AIL
009 RE)gUBLIC
►�~,E lkODUCT[ONS
This email is intended to be reviewed by cnfy the intended recipient ard may contain information that le
privileged and'or confidential. If you are not the intended recipient you are hereby notified that any
review. use. dissemination. dbcheu-a or copying of the email and its attechnente. if any, is strictly
prohibited. If you have receivec: thia email in enor, please inmediatety notify the sender by return ernall
and delete this email from yc r system.
1
AAG will Attract
• Content
• Films
• Events
• Festivals
• Concerts
• Commercials
• Sporting Events
• Local Assistance
• Digital Media and Film Commission
• Network Interaction
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Office of the H000r.bio George W Bulb
P.O. Boa 259000
Dallas, TX 75225
To Whore It May Concern:
I first me the Exacutivo Board of AAG approximately 12 years ago of Ft. Hood, Teats.
Oar staff was facing some critical lames in testi of Integrs:Mg Audio visual needs for
public taiefingi and mental evenn whsle maintaining a secure amine plan. We Deeded
expert .deice and support in getting this job dome. The tram won highly recommended to
ns by anoier agency, which had utilised their aerviwas. The team was hired and through
the me of omwledge and vision out programs were negated without iasue. In addition to
the wort wab us, I have best aware of AA G's dedintion w economic and employment
growth within the cammoaitics they urns. AAG has my best wishes for .B their luaus
excels and may they continue to bless our wcoderful country.
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April 19, 2016
ITEM 14.E.1
INDIAN RIVER COUNTY
BOARD OF COUNTY COMMISSIONERS
INTER -OFFICE MEMORANDUM
TO Members of the Board of County Commissioners
DATE. April 13, 2016
SUBI ECT: Consideration of Issuance of RFP for Nutrient Removal System
FROM. Tim Zorc
Commissioner, District 3
Discussion Item:
1
Regdest for consideration of the County issuing a Request for Proposal (RFP) or other
measures for a Nutrient Removal system for the purpose of establishing the cost and for
cost share funding during the next legislative session.
Over the last 10 years there have been tremendous advancements to Nutrient Removal
Technology. Advanced Nutrient Removal Systems can reduce total Phosphorus and
Nitrogen as do our Algal Turf Scrubber projects. However, there are many other
potential benefits that a Nutrient Removal system can bring to the Indian River
Lagoon, such as.
• I Reduce Suspended Solids
• Restore Water Clarity
• Remove harmful Toxin -Producing Cyanobacteria
• Reduce Chlorophyll A
• Improve Dissolved Oxygen Concentration
• Produce a Beneficial Biomass
• Can operate on a relatively small footprint
■ FDEP has granted to some companies a BMAP credit on a 1:1 basis.
By the County issuing a RFP or other measures, we can explore the overall cost
benefits to the Indian River Lagoon
St Johns River Water Management District is currently working on a RFQ and I would
suggest reaching out to Cheri Brandt Williams from the district to see what we could
learn from them
214
Stormwater Projects Benefitting the Indian River Lagoon
Summary of County Expenditures
Spoonbill Marsh
Capital Costs - Utilities Fund $3,277,910
Egret Marsh
Optional Sales Tax
DEP. Grant Funding
Total Capital Costs
Main Relief Canal Pollution Control (PC Mainj
Osprey Marsh
Optional Sales Tax
EPA Grant Funding
Sebastian Inlet Grant
Total Capital Costs
$4,061,608
$3,240,000
$7,301,608
$5,334,640
$725,500
$750,000
$6,810,140
Utilities Fund $7,006,961
Optional Sales Tax $2,905,415
EPA Grant Funding $1,558,830
DEP Grant Funding $250,000
SJRWMD Grant $55,795
Total Capital Costs $11,777,001
Total Capital — 4 Major Projects $29,166,659
Additional County Projects and Funding
Oyster Reefs — Spoonbill Marsh
Ouster Reefs — 45th Street
$28,500 Utilities Funding
$50,000 Grant Funding
Stormwater Education & Fertilizer Coordinator (1 full-time position) - ^'$55,000 Salaries & Benefits
per year
215
PROJECTED REMOVAL COSTS FOR OSPREY MARSH FY 14-15
Assumptions:
1 Use straight-line depreciation
2 Assume that the capital costs are spread over a 25 year period
3 Every 10 years the main pumps.must be replaced at 5688,873. Total cost in 25 years = ($688,873/10)•25 = 51,722,183 --> Cost per Year = 51,722,183/25 = $68,887
4 Every 5 years the bar screen and rake must be replaced at 5527,570. Total cost in 25 years= ($527,570/5)•25 = 52,637,850 --> Cost per Year = 52,637,850/25 = 5105,514
5 Every 10 years the front end loader must be replaced at 550,314 Total cost in 25 years = ($50,314/10)'25=$125,785 —> Cost per year = 5125,785/25= 55,031
6 Every 5 years the automatic samplers and well pumps must be replaced at 550,603. Total cost in 25 years = ($50,603/5)'25 = 5253,015 --> Cost per year = 5253,015/25 = 510,121
7 Every 10 years the flow meters and data flow system must be replaced at $37,838. Total cost in 25 years = ($37,838/10)'25 = 594,595 --> Cost per year = 53,784
8 Total Capital Cost = $9,136,364. Cost per year = 59,136,364/25 = 5365,455
9 Operation and Maintenance based on projected actual full year of operations using data for June
10 Electrical costs are projected based on one month of full time operation as of June 30, 2015
11 Personnel costs are projected at 5103,516 per year
12 All costs and removal numbers have been extrapolated to equate to a full 12 months of operating the system
13 The total Phosphorus and Nitrogen removed is based on one month of operation. This is subject to change due to the variability of the canal water system.
Projected
Cost per Year
Capital Costs $365,455
Main Purnp Replacement 568,887
Bar Screen & Rake replacement 5105,514
Front end loader replacement $5,031
Automatic samplers & well pumps replacement 510,121
Flow meters & data flow replacement $3,784
Electric 510,121
Personnel 5103,516
Operation and Maintenance 5211.702
TOTAL EXPENSES $884,131
Total Nitrogen removed annually - Projected 5,280
Total Phosphorous removed annually - Projected 4,164
Cost per Pound of Nitrogen Removed $167.45
Cost per Pound of Phosphorus Removed 5212.33
Osprey Marsh Labor costs
Staff
Hrs/Month
Annuals
Service Workers
2 Full Time
$83,258
Compliance Specialist
8
53,018
Mechanic
8
53,174
Plant Operator
16
56,413
Chief Operator
4
51,848
Feld Supt.
6
53,230
Operations Mgr.
4
52,575
TOTALS
'abs` .'
5103,516
Assumptions.
1
2
3
4
5
6
7
8
9
10
PROJECTED REMOVAL COSTS FOR SPOONBILL MARSH FY 14-15
Use straight-line depreciation
Assume that the capital costs are spread over a 25 year period
Every 3 years the pumps must be replaced at 590,000. Total Cost in 25 years = ($90,000/3)•25 = 5750,000 --> Cost per Year
Every 15 years the valves must be replaced at 56,000. Total cost in 25 years = (56,000/15)'25 = 5100,000 --> Cost per year =
Every 5 years the flow meters must be replaced at $5,000.2 = 510,000. Total cost in 25 years = ($10,000/5)4'25=550,000 —>
Every 15 years the boardwalk boards must be replaced at 5200,000. Total cost in 25 years = ($200,000/15)'25 = 5333,334 --
Total Capital Cost Including Land Lease = 54,346,367 Cost per year = 54,346,367/25 = $173,855
Operation and Maintenance based on FY 14.15 through June
Electrical Costs = Based on Actual FY 14 -15 through June
Personnel Costs = 543,937 per year
= 5750,000/25 =530,0000
$100,000/25 = 54,000
Cost per year = 550,000/25= 52,000
> Cost per year = $333,334 /25 = 513,333
Capital Costs
Pump replacement
Valve replacement
Flow meter replacement
Boardwalk Board replacement
Electric
Personnel
Operation and Maintenance
TOTAL EXPENSES
Total Nitrogen removed annually - Projected
Total Phosphorous removed annually - Projected
Cost per Pound of Nitrogen Removed
Cost per Pound of Phosphorus Removed
Projected
Cost per Year
5173,855
530,000
54,000
52,000
$13,333
529,216
543,937
567,723
$364,064
8,349
1,478
$43.61
5246.32
Spoonbill Marsh Labor costs
Staff
Nrs/Month
Annual $
Service Workers .
4
$1,215
Compliance Specialist
6
52,560
Mechanic
8
53,174
Project Specialist
65
$27,737
Plant Operator
6
52,405
Chief Operator
4
51,848
Electrician
6
52,423
Operations Mgr
4
52,575
TOTALS
%MIA
$43,937
Central Indian River Lagoon Basin Management Action Plan
TABLE 1. SJRWMD LAND USE WITHIN THE CIRL IN ACRES
2009
. 'SJRWMD
- Land:tie '.
Fellsmere
MidD.(iiires)
India4i*.iitek,
Pari*1'C.D. ,:
:. ' '(cies -,:•.
• Melbourne -
listiiiigi'WCD:
. .-,6'.ei)'.1_'..
eliiiSt4n
j•,1',....,yc0D,:AWp•LaIces
. "(aCie4,-Mrt.CD:(acie0
.*Brevard
,...-..s:?..,-
Xgricultural
31,291
17,503
8,001
9,332 „r142
r: 1,985
Ban -en
795
633
1,30985
-,,WT
,4,4;t2i34.1
, 23
Rangeland
1,680
1,929
2,605hl."T.P2
'N
't!'.4`:-.: 2,502
Tranport., Util.,
Comm.
98
2,249
1,229
g,itfir
*Ii.rn.--,
...... ''-'10-'Ve2_32
'Vsta-.`•4.
...-.--
iUpland
3,003
4,653
3,199 4
gr 288
I Urban
• 2,921
21,700
32,789_00
'." 1,032
Water
543
1,923
1,717:•§W
237
28 •Li-:::
Wetlands
4,047 4,047
792
„Jan
41t3753'
1,124
Total
44,378
51,381
6-740.7k.
„,„..aci51
6,615
TABLE 2. CURRENT ALLOCATION/APPROACH USING WCDtJURISDICTIONS
-t'
. .. „ . •
' ,
- -.. •
•= '...W -.1
Entity :: , . _
, ... , . , : •-: . ; ‘ • • ...,:.,
• . ' ''1%.,
, It. .r
:*.C1:).•' - •
.60k•Jui-igdiaion •
- ' oca ter' cAcr .s,z,1
-e-te.,,„giv. . ••,••• r.-•'•.' • • 'L., '• -,a6e- ' , -
,-. : -.-',.. ; l''" ...c :- ..',t'
. • , -,e;-- Isr.•
1 &I"ad•Uiing ',OD Jurisdiction
r . -..- -, • f.--- ,5
.Tota! :Nitro -gen •
C ' (TA) :
. ': ''....TOial ' .
' Phosphorus
(T/)
.*Brevard
,...-..s:?..,-
'1.4n '4g:i
4,,lg,,.,,.' 6,930 ‘,* . ,
-..:......,ar 4
r•
g• 50' 511
ea.
9,562
.41,4.4.17
andian River i
4.
r?I':---IF 4i
,-17.--,•-••,?..il 0-2-57
t,-..%-fl..;;L•rpi.,w1.-vx.-.ii.,4,,,....
Pp
• • 91,602
'
16,966
-,...-,A.,.-.- .• -
"Talitnere4l;•••:'
kor.Qm. Azzi4,=.
r•-,---t-•,--.I.pr.--,-•....6,.:-.:mi,--tii•fi-
1,420-••
6,079
867
Indil&AV'ef
FarmIVF-,-,0,_.'
14,191
129,111
22,388
4Z:-.V•Melbouni `'t
....?,,,..,A,.
'T,,k7Trillman tp:
,
2212 '
ti,',- .
16,405
2,610
Seaiiiiin River '
'7-•;P''''.
380
2,824
402
vv -,41
Verostliakes
:...,.....---,,,T.
34
599
147
Draft C Page 8 of 9 December 2, 2015
218
Central Indian River Lagoon Basin Management Action Plan
TABLE 3. ALTERNATE ALLOCATION APPROACH USING WCD ROWs
Entity
WCDs ROWs
Allocated
Acres
Load Using WCD ROWs
•
7W
TP
A
Brevard
9,002
66,250
12,07.1,
Indian River
25,485
224,100
39-7714 -
Fellsmere
214
694
:108
Indian River
Farms
570
.:
4,717 •.'.:!.-
..
" 797
Melbourne
Tillman
80
AY:i'-'''
502
A;1!.!.,••
72
Sebastian River
ID•
40.
.-289 :•.- ir.,:
.7.:.-,
.,.:;30'
_.x. •it
Vero Lakes
34
599.:-,,.,,..-
Draft C
Page 9 of 9
December 2, 2015
SUMMARY TABLE PROVIDED BY FDEP 1-11-2016
Central Indian River Lagoon Basin Management Action Plan
These are the proposed pollutant discharge quantities that
may be allocated to the Entities. For example, for Indian
River County; 39,714 pounds of TP is discharged into the
Lagoon and the County must remove 47% of this loading or
18,666 pounds per year (per FDE.P Report March 2009) in
order to meet TMDLs for Total Phosphorus To meets its
Total Nitrogen TMDL Indian River County must reduce the
224;100 pound allocation by 51% or 114,291 pounds per
year (per the March 2009 FDEP Report). Verified by Yesenia
Escnbano of FDEP on 2-2-2016
Draft C Page 9 of 9 December 2, 2015
220
TABLE 3. ALTERNATE ALLOCATION APPROACH USING WCD ROWS
_.. _ _
Entity
WCDs ROWs
Allocated
Acres
Load Using WCD ROWs
TA'
TP A
Brevard
9,002
66,250
12,073
Indian River
25,485
224,100
39,714
•Fellsmere
_..
- _ 214 .._.
_. _ .694 ..
.. 108
Indian River
Farms
570
4,717
797
Melbourne
Tillman
80
502
.
72
Sebastian River
ID
40
289
36
_
Vero Lakes
34
5'6;.-.:-' .
147
These are the proposed pollutant discharge quantities that
may be allocated to the Entities. For example, for Indian
River County; 39,714 pounds of TP is discharged into the
Lagoon and the County must remove 47% of this loading or
18,666 pounds per year (per FDE.P Report March 2009) in
order to meet TMDLs for Total Phosphorus To meets its
Total Nitrogen TMDL Indian River County must reduce the
224;100 pound allocation by 51% or 114,291 pounds per
year (per the March 2009 FDEP Report). Verified by Yesenia
Escnbano of FDEP on 2-2-2016
Draft C Page 9 of 9 December 2, 2015
220
April 19, 2016
ITEM 14.E.2
INDIAN RIVER COUNTY
BOARD OF COUNTY COMMISSIONERS
INTER -OFFICE MEMORANDUM
TO: Members of the Board of County Commissioners
DATE: April 13, 2016
SUBJECT. Discussion of Private -Public Partnership for Specific Site
FROM: Tim Zorc
Commissioner, District 3
-7__
Discussion Item:
Discussion of a Private Public Partnership opportunity on 83.14+/- acres located at 925
5th Street, SW
i
I
BOARD OF COUNTY
COMMISSIONERS
INDIAN RIVER COUNTY, FLORIDA
REGULAR MEETING MINUTES
TUES.DAY, F.EBRUARY .16, 2016
Commission Chambers
Indian River County Administration Complex
1801 27'h Street, Building A
Vero Beach, Florida, 32960-3388
11111V.
COUNTY !COMMISSIONERS DISTRICT
Bob Solari, Chairman
Joseph E. Flescher, Vice Chairtnan
Wesley S. Davis
Peter D. O'Bryan
Tiny Zorc
District 5 Present
District 2 Present
District 1 Present
District 4 Present
District 3 ('resent
Joseph A. Baird, County Administrator Present
Dylan Reingold, County Attorney Present
Jeffrey R. Smith, Clerk of the Circuit
Court and Comptroller
Maureen Gelfo, Deputy Clerk
DVD
TIMES
PACKET
PAGES
1 • CALL TO ORDER
2. INVOCATION
3. PLEDGE OF ALLEGIANCE
9:00 A.M.
Deputy Teddy
Commissioner
Floyd, IRC Sheriff Department
Joseph E Flescher; Vice Chairman
4. ADDITIONS/DELETIONS TO THE AGENDA / EMERGENCY ITEMS
9:01 Delete: Item 10.8.1. Request to Speak from Gifford Economic Development
a.m. Council Regarding Historic Society Proclamation
ON MOTION by Commissioner O'Bryan, SECONDED by Vice Chairman
Flescher, the Board unanimously approved the agenda as amended.
Board of County Commission Meeting Page 1
February 16, 2016
222
12:09
p.m.
review and discussions concerning All Aboard Florida's track
and crossing plans, for an amount not to exceed S31,050.
A brief discussion ensued about sharing TRC's travel expenses
with St. Lucie and Martin counties, who will also be working
with the firm.
The Chairman CALLED THE QUESTION and the Motion
carried unanimously.
Utilities Services
1. 83.14 +/- Acres Due Diligence Report and Opinion of Probable
Cost
(memorandum dated February 9, 2016)
99-114
Director of Utility Services Vincent Burke recalled the Board's
approval on December 15, 2015, to purchase property located
cast of the Osprey Marsh Algal Turf Scrubber, at 925 5'r'
Street SW, contingent upon a due diligence investigation by
CDM Smith, Inc. He stated that the site (referred to as the
South County Reservoir Site 'SCRS!) was proposed to be used
as a water reservoir system or surface water treatment plant
(SWTP). Director Burke, through a PowerPoint Presentation,
gave a comprehensive review of CDM Smith's report, and
discussed staff's projection of what the Total Maximum Daily
Load (TMDL) removals would be at the proposed SWTP.
Chairman Solari supported the purchase of the site for the
Storni Water Park/TMDL removal project, but not for the
reservoir.
Commissioner O'Bryan supported the purchase of the land
for the Storm Water Park TMDL site, providing that the site
could be transitioned to an SWTP.
MOTION WAS MA1)E by Commissioner O'Bryan,
SECONDEE) by Vice Chairman Flescher, to purchase the
undeveloped land at 925 5"' Street SW and pursue a Storm
Water Park/Total Maximum Daily Load removal facility,
designed and constructed for future usage as a surface water
treatment plant.
Commissioner Davis advocated purchasing land farther west
of town, outside of the Urban Service Boundary, for the
proposed reservoir.
Board of County Commission Meeting
February 16, 2016
Page 10
{
223
The Chairman CALLED THE QUESTION and by a 2-3 vote
(Commissioners Davis, Solari, and Zorc opposed), the Motion
failed.
MOTION WAS MADE by Commissioner O'Bryan,
SECONDED by Chairman Solari, to purchase the
undeveloped land at 925 5th Street SW and pursue a Storni
Water Park/Total Maximum Daily Load removal facility.
Discussion ensued on funding sources for the project, and on
the disadvantages of situating a Storm Water Park/TMDL
facility west of town.
Commissioner Zorc mentioned that there are emerging
technologies for water treatment, some of which will be
discussed at the Indian River Lagoon Symposium on March
29, 2016.
Bob Johnson, Coral Wind Subdivision, recommended that the
Board cancel the contract and look into options available west
of town.
Jill Grimaldi, CDM Smith, explained why it might be difficult
to pull a permit to withdraw water west of town.
Commissioner Zorc mentioned that he was in contact with a
builder who had expressed interest in participating in some
type of public/private partnership with regards to water
storage.
Discussion ensued regarding the possibility of the County
entering into a public/private partnership within a reasonable
timeframe.
MOTION WAS AMENDED by Commissioner O'Brvan,
SECONDED by Chairman Solari, to: (1) purchase the
undeveloped land at 925 5th Street SW and pursue a Storni
Water Park/Total Maximum Daily Load removal facility; and
(2) direct staff to entertain any public/private partnerships
that may be presented by private entities within a reasonable
timeframe.
The Chairman CALLED THE QUESTION and by a 3-2 vote
(Commissioners Flescher and Davis opposed), the .Amended
Motion carried.
Board of County Commission Meeting Page 11
February 16, 2016
224
UNOFFICIAL RECORD
IMPLEMENTATION
BOARD OF COUNTY
COMMISSIONERS
INDIAN RIVER COUNTY, FLORIDA
COMMISSION AGENDA
TUESDAY, APRIL 5, 2016 - 9:00 A.M.
Commission Chambers
Indian River County Administration Complex
1801 27th Street, Building A
Vero Beach, Florida, 32960-3388
www.ircgov.com
COUNTY COMMISSIONERS DISTRICT
Bob Solari, Chairman
Joseph E. Flescher, Vice Chairman
Wesley S. Davis
Peter D. O'Bryan
Tim Zorc
District 5 Present
District 2 Present
District l Present
District 4 Present
District 3 Present
Joseph A. Baird, County Administrator
Dylan Reingold, County Attorney
Jeffrey R. Smith, Clerk of the Circuit
Court and Comptroller
Maureen Gelfo, Deputy Clerk
Present
Present
Present
Present
12.
EXCERPT
DEPARTMENTAL MATTERS
F. Public Works
1:34 1. Stormwater Park on Newly Purchased County Property East of
p.m. Osprey Marsh
(memorandum dated March 24, 2016)
PAGE
244-246
(1) Approved the Storinvater Division to proceed immediately with
grant application and project design tasks, including
subcontracting ►+'ith necessa,y professionals to provide
geotechnical, environmental, and land surveying support services;
(2) allocated up to 5150,000 in additional funds to Storntwater
Division's budget to pay for the support consultants; and (3)
directed Stornnt'a1er staff to meet with the individuals who may be
interested in forming a public/private partnership with the County
relative to the Stormnvater Park, and to accept any surveys or
other documents that they have offered to give the County gratis.
April 5, 201'16 Page 1 of 3
225
INDIAN RIVER COUNTY
SOLID WASTE DISPOSAL DISTRICT
BOARD MEMORANDUM
1583
Date:
To:
From: Vincent Burke, P.E., Director of Utility Services,
Thru: Himanshu H. Mehta, P.E., Managing Director, Solid Waste Disposal District •m•
April 8, 2016
Joseph A. Baird, County Administrator
Prepared By:
Stephanie C. Fonvielle, Recycling Education and Marketing Coordinator, Solid>; -
Waste Disposal District
Subject Quarterly Recycling Update
PUBLIC PRESENTATION:
Recycling tonnages continue to be over 30% higher than last year's tonnages ever since Indian River
County transitioned to Single Stream Recycling on October 1, 2015. Since the program began, residents
have been able to call Waste Management to place their names on a list to exchange their carts for a
different size. The first exchange for each cart is free; however, additional exchanges will cost $30 per cart
per exchange. Waste Management began the process of exchanging the carts on January 4th and
approximately 10,600 carts have been swapped out. Waste Management has informed county staff that
they are caught up on backed -up exchange requests; however, residents continue to call in and request
swap outs.
The quarterly summary is as follows:
Month
2015
Tonnages
2016
Tonnages
% Change
January
1,160
1,613
39.1%
February
1,135
1,585
39.7%
March
1,152
1,705
48.0%
For the first time, County Staff hosted a Residential Paper Shredding Event at the Indian River Mall on
April 2nd. Staff estimated over 250 cars attended the event, and 14,500 lbs. of paper were diverted from
the landfill. The feedback from the residents was extremely positive and many thanked staff profusely for
hosting the event. SWDD staff used this event to educate the public about contamination issues, and
offered reusable bags as a reminder not to put plastic bags in the recycling cart. The shredding company,
Progressive Document Destruction, was highly professional and their efficiency led to short wait times and
satisfied residents. On March 8th, the Board approved $1,600 from account number 411-25534-033190 to
SWDD Agenda Quarterly Recycling Update - April 2016
Page — 1-
226
cover thee hours of shredding services plus an additional hour if necessary. On the day of the event,
SWDD staff determined that the additional hour was not necessary so the total amount for the Paper
Shredding Event was $1,200.
Account Description
Account Number
Amount Approved
SWDD —Other Professional Services
41125534-033190
APPROVED FOR AGENDA:
�oh A:9 " (11 4
p Baird, County Administrator
$1,600
Indian River Co.
Approved
Date
Administration
0179/ ea
SWDD Director
(/�
Lf IZ4It-
Budget
(45 C
Ni ('`
Legal
f 1 _
`
L
*qt
SWDD Finance
C v,t.
q_ Dike
SWDD Agenda Quarterly Recycling Update - April 2016 Page — 2 —
227
Quarterly Recycling Update:
April 2016
Solid Waste Disposal District
Stephanie Fonvielle
Recycling Education and Marketing Coordinator
April 19th, 2016
Is the New Program Encouraging More
Recycling in Indian River County?
v 2,000
m 1,800
t1
1,600
cc
60 1,400
9 1,200
o 1,000
O
800
m
600
c
400
200
0
1,278
1,30
969 967
a
E
v
0
Z
1,851
1,613
1,585
1,941 lir
1,187 1,160 1,135 1,152
a
E
w
0
0
v
—e--$ ,SYEtm £Y 15116
—e -0:1x1 Stream FY 14/15
- –
(FY15/16 vs.
14/15)-----
ctotie�-_
=--;.32.0%
NOgrittier:
-x'35.4;%=
Dec—el—lib-6Z=
_=56.0%`
January =
X39.i r
;February_:=-
=T March!
X68 5 %1
Is Less Garbage Going Into the Landfill?
Curbside Garbage Services and Swaps
1,455 New Residential Customers
Since January 4, 2016.
Z.77"%i.z
Totaltoh for
Year
Oct -to'M
47F.Ye15/364
55; VT -
r: EY -A(/154,
' 59;526x- -_
Curbside Garbage Services and Swaps
1,455 New Residential Customers
Since January 4, 2016.
Z.77"%i.z
Indian River Green Market
• 4000 people attended
• Vendors discussing
• ecotourism, native plants, natural living, aromatherapy, local
honey, Recycling (SWDD), and Keep Indian River Beautiful
2_17-A*3
Upcoming Electronics Recycling Event
:x a,
:".-. f�; ::',�s'$'�'!a'% `.a," �a+,;a. ♦. �'i�y::�r�'''��,,,s�, "' `-'„ J ""g�''. �q{� tom'. 42g '
Th"ink. Wl=rie You"dean =;
�y Electronics Recycling Event!
Saturday, April 30th
K, 9amto3pm
Indian River Fairgrounds S250
Gift &M to
_ s +x(njoytteegi•+ea;va}st;cmtheSd".dsYaAeNsposal BtsT6UY
4 Mt,ict and K -p Iml— Ib, fteau:ih,`!
i R� C See reverse zid. foe a list a accrp:ahs drevon:c L•ems
n � • f4• � CJ rAro,<rw.�.+c.,,,tmK r•:.<. �:�rr<a�:.,_z-w muf.
uS �•?��/��y Wjr.t to di :J*&to
r Y.ecp 1, di:n Air.
Bejutifu!our<
Aaa
tha v:ion f:
m,:v�a LJ�:,111illl.Y '�• `����' "' svtObcorzitefo
z
'• ..--�^�-*�. t.��..a��.e a•-.;''-^ +:,,.�'-` yorr enier:
Ll_ o«.fist of
osteditanwr.