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HomeMy WebLinkAbout2016-069F EMERGENCY SUPPORT FUNCTION #6 MASS CARE PRIMARY AGENCY: Coast to Heartland Chapter of the American Red Cross SUPPORT AGENCIES: Florida National Guard Indian River County Health Department Salvation Army School District of Indian River County United States Army I. INTRODUCTION A. Purpose The purpose of this ESF is to coordinate activities involved with the emergency provision of temporary shelters, emergency mass feeding, bulk distribution of coordinated relief supplies for victims of disaster, and disaster welfare information. ESF#6 will also coordinate with ESF#15(Volunteers& Donations) to provide adequate relief for shelter volunteers. Persons with special needs are addressed in ESF #18 (Special Needs Care). B. Scope 1. Coordinate the tasking of all pre-identified primary and secondary sheltering activities during a disaster. 2. Coordinate the establishment and operation of mass feeding facilities in areas affected by disasters. 3. Coordinate with relief efforts provided by volunteer organizations performing mass care functions. Coordinate with ESF #15 (Volunteers and Donations) for support of mass care operations. 4. Coordinate/establish a system to provide shelter registration statistics (i.e., number of evacuees, meals served)to ESF#5 (Information and Planning) for response planning. 5. Coordinate the provision of emergency first aid in shelters. Indian River County Comprehensive Emergency Management Plan Annex I - Page ESF#6-1 6. Coordinate with ESF #16 (Law Enforcement) for additional facility security resources. 7. Coordinate with ESF#2(Communications)to ensure each shelter has a working system of communications. 8. Coordinate with ESF #12 (Energy)to ensure each shelter has power generation capabilities. 9. Coordinate the reuniting of families who have been separated (following the ARC protocols). 10. ESF #8 (Public Health) will be called upon to support any shelter requiring medical services and/or personnel beyond ARC resource capabilities. II. POLICIES A. ESF #6 will be implemented upon the EOC's request for assistance prior to or following a disaster. B. The ARC, as chartered by Congress in 1905, has responsibilities related to meeting human needs created by a disaster. The ARCs policies include "...a program of both emergency mass care and assistance to individuals with urgent and verified disaster-caused needs". C. ESF#6 activities will be coordinated through the EOC. The primary agency, and support agencies as necessary, will provide staff at the EOC and public shelters on a 24-hour basis, for the duration of ESF #6 activities. D. Any additional mass care resources required, which are beyond local capability, will be coordinated through ESF #6. All state and federal mass care responses to an event must be requested by and are subordinate to the ESF #6 operations. E. The ARC of Indian River County, as primary agency, will be responsible for registration, staffing,feeding, basic medical care and other logistical activities involved in shelter operations. F To ensure that appropriate confidentiality regulations are enforced, ESF #6 will not release confidential information to the general public. However, needs assessment information will be reported to ESF #5 (Information and Planning). Shelter occupants' information will be handled in accordance with Red Cross Disaster Welfare Inquiry procedures. Indian River County Comprehensive Emergency Management Plan Annex I - Page ESF#6-2 III. SITUATION A. Disaster Condition 1. Sudden Catastrophes: Transportation accidents, airplane crashes, flash floods, tornadoes, fires, or technological events may necessitate immediate identifiable mass care to evacuees, victims, and emergency workers involved in the disaster and its aftermath. Shelters and feeding sites may need to be set up quickly, with no advance notice. 2. Slowly Developing Disasters: Catastrophic disasters, such as hurricanes and slow-rising floods provide warning and evacuation time, but may cause extended displacement and damage to the infrastructure. Shelters may be needed statewide to accommodate evacuees, and in some cases may be set up on neighboring states. Damage from catastrophic disasters may cause extended displacement, the needs of which may extend into the recovery phase. B. Planning Assumptions 1. The most destructive natural hazard to which Florida is vulnerable is a hurricane. Consequently, advance warning is likely, with an opportunity to order evacuation in vulnerable areas. 2. Hurricane evacuation studies predict that people outside surge-prone areas will self evacuate. 3. In a catastrophic disaster, it is likely that long-term mass care will be required until rental assistance and temporary housing resources become available. 4. A significant influx of disaster works will strain the resources of the impacted area(s). 5. Mobile feeding operations may not be possible in major operations. IV. CONCEPT OF OPERATIONS A. General ESF #6 will be organized in a manner that ensures rapid response to the Indian River County Comprehensive Emergency Management Plan Annex I - Page ESF#6-3 mass care needs of people affected by a disaster. Emphasis will be on each agency assigned to the ESF having thorough and up-to-date disaster plans. Plan coordination between the primary and secondary agencies is encouraged. These plans will be operational in nature and standardized whenever possible. When activated, agencies in ESF#6 will operate under these plans and their support documents. ESF #6 will focus primarily on sheltering activities, mass feeding, and the coordination of volunteer agency activities involved in mass care as directed by the Primary Agency. Support agencies will plan with the Primary Agency and provide support services in times of disaster through a coordinated ESF response. B. Organization 1. ESF #6 will organize under the leadership of the primary agency, which is the North Treasure Coast Chapter of the American Red Cross. ARC personnel assigned to the ESF will provide daily direction. This direction is limited to operation of the ESF, assignment of ESF personnel to requests for assistance, and ensuring that requests for assistance are met, documented and prioritized. ESF#6 will establish liaison with other appropriate ESFs and maintain open communications with these ESFs in both the planning and operational phases. 2. Support agencies will operate under the daily leadership of the Primary Agency representative located in the EOC. However, each agency represented will be expected to operationalize and direct its response resources in accordance with its agency's operating procedures. 3. Primary and support agencies will provide sufficient personnel to staff the ESF 24-hours per day, seven days per week. The staff will be qualified persons able to facilitate decisions for the agency they represent. C. Notification The IRCDEM will provide notification for each ESF's primary agency. A representative from the primary agency may be required to notify each support agency and/or volunteer agency. Indian River County Comprehensive Emergency Management Plan Annex I - Page ESF#6-4 D. Response Actions Primary and support agencies will have and maintain appropriate listings of agency staff to call for performing response activities. The response personnel will be available 24 hours per day, seven days per week. Differentiation will be made between field and headquarters personnel. Primary and support agencies will have and maintain listings of all available resource providers used by the agency in disaster situations. These would include private sector vendors. At all times, support agencies should be able to make brief and accurate status reports to the primary agency. 1. Sheltering American Red Cross Primary and Secondary Shelters a. ESF#6 will coordinate the activities of all public shelters which agree to fall under the American Red Cross Shelter guidelines. This includes shelters formed before, during, and after the event. ESF #6 will monitor evacuation activities and advise ESF #5 (Information and Planning) of the need to possibly open shelters outside of the local area. For immediate sheltering needs, see the current American Red Cross Primary Shelter List attached and identified as Attachment #1. For possible short-term sheltering needs, see the current American Red Cross Secondary Shelter List attached and identified as Attachment#2. b. Shelters will be opened and closed in accordance with public need as assessed by ESF #6 and the Indian River County Department of Emergency Services, Emergency Management Division. Indian River County Comprehensive Emergency Management Plan Annex I - Page ESF#6-5 ESF #6 will continuously monitor ongoing mass care needs and will provide ESF#5 (Information and Planning)with shelter registration statistics (i.e., number of evacuees, meals served) when requested. C. All designated primary and secondary shelters should be managed in accordance with applicable ARC regulations and procedures, including the assignment of trained shelter managers at each shelter. d. ESF #6 will work with local government, local American Red Cross service delivery units, Indian River County Department of Emergency Services, Emergency Management Division; and applicable federal agencies in activities related to surveying the suitability of facilities and shelters following a disaster occurrence. e. ESF #6 will have, procure, and regularly update lists of available shelters. f. ESF #6 will coordinate the provision of added/relief staff and the replenishment of shelter supplies, if requested. g. ESF #6 will coordinate the consolidation of shelters, staff, resources, and supplies as sheltering needs diminish. 2. Feeding a. Mass Feeding (1) ESF#6 will act as a liaison for ESF#5 (Information and Planning)and ESF#11 (Food and Water)to coordinate the mass feeding sites established by the American Red Cross and volunteer agencies. Mass feeding activities will include feeding of disaster victims and workers. (2) ESF#6 will maintain a list of all agencies who may have a mission to provide mass feeding in times of disaster. (3) ESF #6 will prioritize and coordinate mass feeding locations to ensure optimal logistics for public service, including establishing a priority system to ensure that Indian River County Comprehensive Emergency Management Plan Annex I - Page ESF#6-6 food and water are provided to the most critical areas of need as based on a human needs' assessment. A liaison will be established with ESF#15(Volunteers and Donations) to ensure continued coordination during an event. (4) ESF #6 will coordinate sanitation provisions and inspections, and garbage removal from mass feeding sites in coordination with ESF #3 (Public Works and Engineering) and ESF #8 (Public Health). (5) ESF #6 will coordinate the provision of food, water and ice to mass feeding sites with ESF #11 (Food and Water) and ESF #15 (Volunteers and Donations). C. Food Storage and Distribution (1) ESF#6 will coordinate with ESF#11 (Food and Water) and ESF#15 (Volunteers and Donations) regarding the storage of food in identified warehouse sites. (2) ESF #11 (Food and Water) will coordinate the distribution of food stored in identified warehouses to mass feeding sites identified and coordinated by ESF #6. (3) ESF #6 will coordinate the transportation of food from identified warehouses to mass care feeding sites in liaison with ESF #1 (Transportation). 3. Bulk Distribution of Relief Supplies a. ESF#6 will coordinate with ESF#5 (Information and Planning) as to where bulk supplies should be delivered, and information as to how these supplies can be accessed. b. ESF#6 will receive ongoing information from staging areas as to what and how much is available for distribution. C. ESF #6 will coordinate obtaining mass care supplies. Indian River County Comprehensive Emergency Management Plan Annex I - Page ESF#6-7 4. Other Ad Hoc Volunteer Agencies a. In addition to those activities previously stated, ESF 6 will coordinate with ESF#15(Volunteers and Donations)regarding the activities of volunteers actively engaged in providing mass care assistance. b. Coordination will include: (1) Preventing duplication of goods and services as they relate to mass care; and (2) Coordinating the delivery of goods and services as they relate to mass care. C. ESF #6 will maintain a listing of all volunteer organizations active in mass care in the disaster area. 5. Emergency First Aid and Mental Health ESF#6 will coordinate with ESF#8 (Public Health)for the provision of medical services, up to advanced first aid and mental health services, in mass care sites and will ensure that trained and qualified personnel are present in shelters in sufficient numbers to care for people needing assistance. 6. Communications ESF#6 will coordinate with ESF#2 (Communications)to ensure that each shelter has a working system of communications with the EOC. This may include radio, telephone or cellular telephone communication devices. The ARC representative in the EOC will keep ESF#5 (Information and Planning) informed about conditions at the shelters and unmet needs. 7. Power Generation Capability Each primary shelter identified in Attachment#1 is equipped with an emergency generator and emergency lighting. ESF#6 will coordinate with ESF#12 (Energy and Utility Services)for all generator(re)fueling needs. Indian River County Comprehensive Emergency Management Plan Annex I - Page ESF#6-8 E. Recovery Actions 1 Initial Actions a. ESF #6 will work with local government, County Emergency Management and applicable federal agencies to assist in determining extended sheltering needs. b. ESF#6 will participate with appropriate agencies for long term placement of disaster victims who cannot move back to their normal living arrangements due to disaster damage. 2. Continuing Actions The ESF#6 lead agency, American Red Cross- Indian River County Chapter, will provide its support agencies, ESF #5 (Information and Planning)and#14 (Public Information)with regular updates on shelter "open/closed" status and the number of evacuees hosted in each shelter. V. RESPONSIBILITIES A. Primary Agency: Coast to Heartland Chapter of the American Red Cross 1. Will maintain and provide to the EOC an up-to-date inventory of all available equipment for resource coordination. 2. Develop and maintain a roster of personnel that staff the ESF. 3. Ensure the presence of resource materials. These materials may include: a. Shelter listings with names and numbers of each shelter manager, as available. b. Locations of all mass feeding sites and the names of site managers. 4. Utilize the current EOC logging system for recording incoming requests for assistance, who was assigned to respond, and the action taken. Indian River County Comprehensive Emergency Management Plan Annex I - Page ESF#6-9 5. Assist in the establishment of a protocol for prioritizing response activities. 6. Coordinate activities with other ESFs. 7. Prepare status reports. 8. Survey all ESF groups to obtain initial needs requests. B. Support Agencies 1. Florida National Guard -Will support ESF#6 activities with personnel and equipment for mission specific requests. 2. Indian River County Health Department - Will provide medical assistance as available and will monitor shelter feeding and waste disposal activities. 3. Indian River County School District-Will support sheltering activities with personnel and facilities. 4. Salvation Army - Will support sheltering and food preparation activities. 5. United States Army - Will support ESF #6 activities with personnel and equipment for mission specific requests. VI. ADDITIONAL RESOURCES ESF #6 will utilize personnel and resources from its primary and support agencies to respond to mission assignments related to emergencies. Additional resources available at other ESFs may be coordinated and mobilized to support ESF #6 missions. When requests begin to exceed the County's ESFs capability to respond, additional resources (i.e., state teams, federal agencies, contractual agreements, and mutual aid agreements) will be mobilized. Mutual aid agreements have been established for all contiguous counties as well as the existence of the Statewide Mutual Aid Agreement. During a significant event these agreements may be activated. The decision to activate these agreements will be made by the Emergency Management Director, or his designee. All personnel and resources mobilized by ESF #6 will remain under the direction and control of the ESF, unless otherwise notified. Indian River County Comprehensive Emergency Management Plan Annex I - Page ESF#6-10 Attachment #1 91 Indian River County 2015 PRIMARY SHELTER LIST �crrtFr oust Indian Fiver Academy 500 20th Street S"a'11 Vero Beach, Florida 32962 Oslo Middle School 480 20th Avenue SW Vero Beach,Florida 32962 Osceola Magnet School 1110 18th Avenue S.W. Vero Beach Florida 32962 Gifford Middle School "SPECIAL NEEDS SHELTER' 453028 1h Court Treasure Coast Elementary School Gifford,Florida 32987 $ 5 85Street Glendale Elementary School Sebastian, FEarlda 32958 / 4940 8th Street Preregistration required. Vero Mach,Florida 32961 Cali 772-567-2164 for inthrmatiaran V.B 1-I S Freshman Learning Center 1507 19th Street **PET-FRIENDLY SHELTER Vero Beach,Florida 329660 Liberty Magnet School "1851118 51 81"Street Vere Beach Elementary school Vero Beach,Florida 32967 Vero ea Street Pre regi tretion required. a . Vero beach,Florida 32961r Call 772-388-3,331,Eat; 10 r for information hLo ortraa= >. Fellsmere Elementary School 50 North Cypress Street Fellsmere,Florida 32948 Pelican Island Elementary School 1355 Schumann Drive Sebastian,Florida 32958 Sebastian Elementary School 400 County Road 512 Sebastian,Florida 32958 Sebastian River Middle School 94170 County Road 512' Sebastian,Florida 32958 Sebastian River High School 90C)l 9i)f"'Avenue Sebastian,Florida 32958 Storm Grave Middle School 6400 57"Sheet Vero Beach,Florida 32967` Indian River County Comprehensive Emergency Management Plan Annex I - Page ESF#6-11 Attachment #2 Indian River County 2013 Secondary Shelter List American Legion First United Pentecostal 1535 Old Dixie Highway 2527 th Ave Vero Beach, FL 32968 Vero Beach, FL 32960 772-562-9726 772-562-9312 Central Assembly" Gifford Youth Activity Center 676720th Street 4874 43rd Ave Vero Beach, FL 32966Vero Beach, FL 32968 772-562-4505 77-480-3336 Community Church Kings Baptist 190123 rd Street 323558 th Ave Vero Beach, FL 32960 Vero Beach, FL 32966 772-562-3633 772-567=5850 First Church of God Our Savior Lutheran 110558 th Ave 18506 th Ave Vero Beach, FL 23968 Vero Beach, FL 32960; 772-562-2256 772-567-2253 First United Methodist St. Sebastian Catholic Church 175020 th Street 13075 Us One Vero Beach, FL 32960 Sebastian, FL 32978' 772.569-1910 772-589.5790 First Presbyterian Church Trinity Episcopal Church 1405 Louisiana Ave 2365 Pine Ave Sebastian, FL 32958 Vero beach, FL 32960 772-388-9288 772-567-4416 First Presbyterian Tabernacle Church 520 Royal Palm Blvd. 51 Old Dixie Highway Vero Beach, FL 32960 Vero Beach, FL 32968; 772-567-9088 772-562.0720= Indian River County Comprehensive Emergency Management Plan Annex I - Page ESF#6-12