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HomeMy WebLinkAbout2016-069G EMERGENCY SUPPORT FUNCTION #7 RESOURCE MANAGEMENT PRIMARY AGENCY: Indian River County Department of Emergency Services Emergency Management Division SUPPORT AGENCIES: City of Fellsmere, Mayor's Office City of Sebastian, City Manager's Office City of Vero Beach Finance Department City of Vero Beach Human Resources Department City of Vero Beach Purchasing Division Florida Emergency Preparedness Association Florida National Guard Indian River County Board of County Commissioners' Office Indian River County - Co. Administrator's Office Indian River County General Services Indian River County Human Resources Department Indian River County Office of Management & Budget Indian River County Public Works Indian River County Purchasing Division North Treasure Coast Chapter of the American Red Cross Salvation Army Sebastian Airport Town of Indian River Shores, Town Manager's Office Town of Orchid, Town Manager's Office United States Army I. INTRODUCTION A. Purpose The purpose of this ESF is to provide logistical and resource support to state and local entities involved in delivering emergency response and recovery efforts for natural disasters and other catastrophic events. Indian River County Comprehensive Emergency Management Plan Annex I - Page ESF#7-1 B. Scope ESF #7 is responsible for providing direct and active support to emergency response and recovery efforts during the initial response phase and initial recovery phase following a disaster. This support includes locating, procuring, and issuing resources, such as supplies, office space, office equipment, fuel, contracting services, personnel, heavy equipment and transportation of such in coordination with ESF #1. II. POLICIES A. The Indian River County Emergency Management Division is responsible for planning, coordinating and managing the resource support needed in ESF #7. B. The Indian River County Purchasing Division will determine the availability of required resources. All attempts to fill the resource need will be made from existing inventory. If needed, the Purchasing Division will make the necessary arrangements for procuring the goods commercially, including contracts, if required. C. Designated support agencies will furnish resources as required to support these ESF requirements. Support by these agencies will be terminated at the earliest practical time. D. Procurement will be made in accordance with current local, state and federal laws and regulations, which include emergency procedures under Florida Statutes. III. SITUATION A. Disaster Condition A major disaster will have an immediate impact on local and state resources and the shortages of vitally needed supplies must be procured and provided to the affected areas. B. Planning Assumptions 1. Resources outside the affected area will be directed to fulfill the unmet needs of the state or local governments. 2. Transportation of resources will require staging areas which can be managed by ESF#1 (Transportation)after an executive order and by assigned secondary support agencies in that area prior to National Guard activation. Indian River County Comprehensive Emergency Management Plan Annex I - Page ESF#7-2 3. Some resources of the state and local governments may not be available in the impacted area due to debris and destroyed buildings. 4. Logistical support to save lives will receive a first priority. 5. Massive demand for resources may be done in accordance with an Executive Group order which would exempt normal procedures for purchasing. IV. CONCEPT OF OPERATIONS A. General Countywide capabilities and resources committed to ESF#7 will be allocated and coordinated by the Indian River County Emergency Management Director, or his designee. The primary source of equipment, supplies, and personnel shall be made from existing support agencies'resources and local sources outside the impacted area. Support which cannot be provided from these sources will be provided through mutual aid or commercial sources. Individuals representing support agencies will have extensive knowledge of the resources and capabilities of their respective agencies and have access to the appropriate authority for committing such resources during activation. B. Organization 1. ESF #7 will operate under the direction of the County Emergency Management Director, or his designee. 2. ESF #7 will continue to operate throughout the emergency situation. 3. Upon notification,the County Emergency Management Director, or his designee, will alert designated primary personnel of possible resource needs and report to the EOC. 4. The County Emergency Management Director, or his designee, will maintain liaisons with other ESFs and interested parties. 5. The County Emergency Management Director, or his designee, will maintain a record of all loaned or received mutual aid resources utilizing the Equipment/Materials Loaned or Received form attached and identified as Attachment #1. Indian River County Comprehensive Emergency Management Plan Annex I - Page ESF#7-3 6. This ESF will coordinate with ESF#5 (Information and Planning)and ESF #15 (Volunteers and Donations) in providing vendors and/or volunteers with requests for resource assistance. All requests for resource assistance will be made through E-Team; however, an alternate method of identifying resource requests will be to use the manual Resource Request form attached to this document and identified as Attachment #2). 7. Each support agency will coordinate resource lists with the lead agency. In addition, each support agency will provide an up-to-date inventory of available resources, how to obtain them, their location and an after-hours point of contact. C. Notification The IRCDEM will provide notification for each ESF's primary agency. A representative from the primary agency will in turn notify each support agency and/or volunteer agency, as required. D. Response Actions 1. Initial a. Personnel will be placed on standby or directed to staging areas with some facilities being manned for immediate response. Those employees who have completed the Volunteers Information Sheet, attached and identified as Attachment#3, will be called upon first. At such time that this resource has become exhausted, the Human Resources Department will be charged with obtaining the necessary personnel to fulfill this need. b. Some resources will be staged near the pending emergency areas (see Annex IA - Recovery Functions and Annex 11 - Mitigation Functions, of the CEMP). C. Support agencies may be alerted. d. Some support agencies may be directed to deploy personnel and other resources. e. Identification and assessment of resources available for designation as emergency support (including facilities). Indian River County Comprehensive Emergency Management Plan Annex I - Page ESF#7-4 2. Continuous a. Buildings will be leased for staging warehouses or to replace damaged or destroyed facilities. This will be accomplished in accordance with the existing Indian River County Purchasing Manual. b. Communication resources will be provided in coordination with ESF #2 (Communications). C. Transportation needs will be provided in coordination with ESF #1 (Transportation). d. Office furniture, equipment, and supplies will be provided from existing inventories, or will be procured. e. Food will be provided with cooperation of ESF #11 (Food and Water). f. Security for staging areas and facilities will be provided by ESF #16 (Law Enforcement). V. RESPONSIBILITIES A. General The primary agency for ESF #7 is the County Emergency Management Division, which is tasked with the overall responsibility for allocating and coordinating resources and support activities incident to ESF#7. This office will secure support staff for procurement of commodities and services, leasing of buildings and facilities, and facilities management. B. Support Agencies 1. City of Fellsmere, Mayor's Office - Will provide personnel and resources as available. 2. City of Sebastian, City Manager's Office-Will provide personnel and resources as available. 3. City of Vero Beach Finance Department-Will coordinate all financial related issues for City of Vero Beach employees. 4. City of Vero Beach Human Resources Department - Will coordinate all contract labor needs for the City of Vero Beach. Indian River County Comprehensive Emergency Management Plan Annex I - Page ESF#7-5 5. City of Vero Beach Purchasing Division - Will coordinate the procurement of resources and initiate contracts for the City of Vero Beach, as necessary. 6. Florida Emergency Preparedness Association-Will provide personnel and resources as available. 7. Florida National Guard - Will provide personnel and resources as available. 8. Indian River County Board of County Commissioners' Office - Will provide personnel and resources as available. 9. Indian River County - County Administrator's Office - Will provide personnel and resources as available. 10. Indian River County General Services - Will provide personnel and resources as available. 11. Indian River County Office of Management&Budget-Will Coordinate the issuance of emergency purchase orders. 12. Indian River County Human Resources Department-Will coordinate county employee volunteers. 13. Indian River County Public Works - Will provide personnel and resources as available. 14. North Treasure Coast Chapter of the American Red Cross - Will provide personnel and resources as available. 15. Salvation Army - Will provide personnel and resources as available. 16. Sebastian Airport-Will provide personnel and resources as available. 17. Town of Indian River Shores, Town Manager's Office - Will provide personnel and resources as available. 18. Town of Orchid, Town Manager's Office -Will provide personnel and resources as available. 19. United States Army - Will provide personnel and resources as available. Indian River County Comprehensive Emergency Management Plan Annex I - Page ESF#7-6 V1. ADDITIONAL RESOURCES ESF#7 will utilize personnel and resources from its primary and support agencies to respond to mission assignments related to emergencies. Additional resources available at other ESFs may be coordinated and mobilized to support ESF #7 missions. When requests begin to exceed the County's ESFs capability to respond, additional resources (i.e., state teams, federal agencies, contractual agreements, and mutual aid agreements) will be mobilized. Mutual aid agreements have been established for all contiguous counties as well as the existence of the Statewide Mutual Aid Agreement. During a significant event these agreements may be activated. The decision to activate these agreements will be made by the Emergency Management Director, or his designee. All personnel and resources mobilized by ESF#7 will remain under the direction and control of the ESF, unless otherwise notified. Indian River County Comprehensive Emergency Management Plan Annex I - Page ESF#7-7 ATTACHMENT #1 ESF #7 (Resource Support) Equipment/Materials Loaned or Received DISASTER EVENT: DATE OF TRANSACTION: F-1 Loaned to OR Received from (Print Name&Agency/Department Here) The Following Item(s): (Signature of Receiver) (Witness) Authorized By: John King, Director Department of Emergency Services The above item(s)was returned to OR by the Department of Emergency Services on his day of 5200 . BY: (Signature) (Witness) ATTACHMENT #2 Indian River County Emergency Services Emergency Management Division Emergency Operations Center CY Resource Request Incident Name: Request Priority: ❑ High ❑ Medium ❑ Low Requesting ESF: Date & Time: What is Being Requested: When Needed: Deliver Resource To: Resource RequestStatus: ❑ Forwarded To ❑ Tasked ❑ Assigned ❑ Mobilized ❑ En route ❑ On Scene ❑ Demobilizing ❑ Closed ❑ Cancelled ❑ FDEM Request Submitted • Mission# • Status: Submitted,By wA tahettas fileslcoc formslresource request.doe 2 ATTACHMENT #3 VOLUNTEER INFORMATION SHEET NAME: DATE: Regular County Supervisor: Department: Home Telephone: FworkTelephone: Ext. VOLUNTEER TASKS PREFERRED: 1st Choice: 2nd Choice: 3rd Choice: Please provide a brief description of any training and/or special skills you feel would be helpful (optional): 3